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Council Actions 04-01-13
BESTPITCH 39612-040113 451101, A t' a ROANOKE CITY COUNCIL INFORMAL SESSION APRIL 1, 2013 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- Roll Call. Council Member Trinkle was absent and Council Member Price arrived late. Welcome. Mayor David A. Bowers. At this point, Council Member Price entered the meeting (9:02 a.m.) NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, April 4 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, April 6 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6-0) 1 ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Parks and Recreation Master Plan Update - 45 minutes • Legislative Wrap Up - 30 minutes • FY 2014 Budget and CIP Update - 120 minutes AT 1:36 P.M. THE COUNCIL MEETING WAS RECESSED TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 10 MO lir ROANOKE CITY COUNCIL REGULAR SESSION APRIL 1, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1 . Call to Order--Roll Call. Council Member Trinkle was absent. The Invocation was delivered by The Reverend Tina R. Cox, Pastor, Three Oaks Fellowship United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 4 at 7:00 p.m., and Saturday, April 6 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 3 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: FAIR HOUSING BOARD (FOUR THREE-YEAR TERMS OF OFFICE) PARKS AND RECREATION ADVISORY BOARD (ONE UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2014) 4 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring April 2013 as Fair Housing Month and recognition of the Fair Housing Poster Contest Winners. The Mayor presented the proclamation to Karl Kleinhenz, Secretary, Fair Housing Board and recognized Members of the Board in attendance. He also presented Certificates of Appreciation and a City Bencil to Shelby Fiddler, Grandin Court Elementary. A proclamation declaring the 2013 Mayors Recognition for National Service Day and recognition of AmeriCorps Volunteers from Rebuilding Together Roanoke and City Libraries. The Mayor presented proclamations to Kendall Cloeter, Project Coordinator, Rebuilding Together-Roanoke; and Sheila S. Umberger, Director of Libraries and recognized volunteers in attendance. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Owaiian Jones and Blake Barnes appeared before the Council. 4. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, December 17, 2012. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. 5 C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the vacation of a public utility easement located at 3132 Stoneridge Road, S. W., in order for a future owner to obtain a clear title. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the conveyance of City-owned property located at 1530 Court land Road, N. E., and a 1.5 acre portion of property located at 1684 Court land Road, N. E., to 360 Toyota L.L.C., for a proposed use as a full service automobile sales and repair facility. RECOMMENDED ACTION: Concurred in the request. C-4 A communication from the City Clerk advising of the resignation of Adam Boitnott as a member of the Parks and Recreation Advisory Board, effective February 28, 2013. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-5 Minutes of the Audit Committee held on Wednesday, March 6, 2013. RECOMMEDNED ACTION: Received and filed. C-6 Reports of qualification of Sonya Echols and William Modica as members of the Parks and Recreation Advisory Board for three-year terms of office ending March 31, 2016. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: a. Request of F. W. Webb Properties, LLC to amend and reordain Ordinance No. 39241-101711 adopted by City Council on October 17, 2011, to allow an additional six months to complete the plat recordation process in connection with the vacation of a portion of right-of-way along Hillview Avenue, S. E., between the intersection of Moran and Hillview Avenues, S. E., and east to the City limit. Sean M. Home, Vice-President, Balzer and Associates, Inc., Spokesperson. Adopted Ordinance No. 39612-040113 (6-0). 6 6. PETITIONS AND COMMUNICATIONS: a. Request of the Roanoke Regional Airport Commission to present its proposed 2013 - 2014 Operating Budget and Proposed Capital Expenditures. Jacqueline L. Shuck, Executive Director, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 39613-040113 (6-0). 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Partnership for a Livable Roanoke - 20 minutes Valley Initiative (Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission) Remarks received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds for the FY 2012 State Homeland Security Program Grant from Virginia Department of Emergency Management for purchase of HAZMAT Team equipment and training by the Fire /EMS Department. Adopted Resolution No. 39614-040113 and Budget Ordinance No. 39615-040113 (6-0). 2. Adoption of a resolution expressing City Council's support of Roanoke Redevelopment and Housing Authority's Choice Neighborhood Planning Grant process and the Housing Authority's action to provide a framework for the future revitalization of the Loudon-Melrose/Shenandoah West neighborhoods. Adopted Resolution No. 39616-040113 (6-0). 3. Execution of the Extra-Territorial Arrest Agreement between the County of Roanoke and City of Roanoke to include the Town of Vinton and City of Salem. Adopted Ordinance No. 39617-040113 (6-0) 7 4. Execution of an Urban Project Construction Agreement in connection with the 13th Street and Hollins Road Street improvements. Adopted Resolution No. 39618-040113 (6-0). 5. Reallocation of revenue sharing funds from the Virginia Department of Transportation that were used for improvements to the Walnut Avenue Bridge and for traffic signal improvements. Adopted Resolution No. 39619-040113 and Budget Ordinance No. 39620-040113 (6-0). 6. Amendment of the City Code and Fee Compendium to establish requirements related to the placement of refuse and recycling service in a sealed compactor zone and proper grease management disposal; and transfer of funds in connection therewith. Adopted Ordinance No. 39621-040113, Resolution No. 39622- 040113 and Budget Ordinance No. 39623-040113 (6-0). COMMENTS BY CITY MANAGER. The City Manager offered the following comments: Upcoming Events • April 13 is Clean Valley Day and anyone interested in registering can register at www.cleanvallev.orq. • April 27 is Prescription Drug Take Back Day. The Roanoke City Police Department along with the Counties of Roanoke and Botetourt, the City of Salem and the Town of Vinton will sponsor the event. City Seal update • A survey was conducted to get citizen views on the changing of the City Seal back to the historic seal of 1906. Less than 10 percent responded not to change the City Seal and over 90 percent responded to change the City Seal. • The cost involved to change the City Seal was approximately $1,300.00. Following comments with regard to the City Seal, the Council instructed the City Attorney to prepare the appropriate measure to amend the City Code and thereafter the City Manager implement the City Seal of 1906. At this point, discussion of the FY 2014 Budget and CIP Update was continued from the 9:00 a.m. session. 8 b. DIRECTOR OF FINANCE: 1. Financial Report for the month of February 2013. Received and filed. 2. Transfer of funding for FY 2014 School capital projects; and adoption of a resolution of intent to reimburse the City with General Obligation Bond issuance. Adopted Budget Ordinance No. 39624-040113 and Resolution No. 39625-040113 (6-0). 8. REPORTS OF COMMITTEES: a. A report of the Economic Development Authority recommending issuance of revenue bonds, not to exceed $12 million, for Kissito Healthcare, Inc., to construct a program of All-Inclusive Care for the Elderly (PACE). Harwell M. Darby, Jr., Counsel to the Economic Development Authority. The matter was tabled until the April 15, 2013 meeting. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. The Mayor mentioned possible pay raises for the Members of Council for FY 2013 - 2014 and future increases in taxes. Council Member Bestpitch congratulated the Patrick Henry High School Swim Team. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. The Council meeting was recessed for a Closed meeting in the Council's Conference Room. Reconvened at 6:18 p.m., in the Council Chamber. CERTIFICATION OF CLOSED MEETING. (6-0) 9 Appointed Helen M. Muddiman to replace Marc Davis as a member of the Fair Housing Board for a three-year term of office ending March 31, 2016. Nominations for 2013-14 VML Policy Committees were as follows: Finance - Ann Shawver/Court Rosen Human Development and Education - Anita Price/Stephanie Moon Economic Development - Court Rosen/Wayne Bowers General Laws — Dan Callaghan Environmental Quality - Chris Blakeman Transportation - Mark Jamison 12. ADJOURNED — 6:22 p.m. to n ^� CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 _ - TELEPHONE: (540)853-2444 FAX. (540)853-1145 DAVID A.BOWERS Mayor April 1, 2013 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, c" OINA er‘ David A. Bowers Mayor DAB:ctw • COMMITTEE VACANCIES/REAPPOINTMENTS April 1, 2013 VACANCIES: Expiration of the three-year terms of office of Marc K. Davis and Anthony M. Reed as members of the Fair Housing Board ending March 31, 2013. Unexpired term of Adam Boitnott as a member of the Parks and Recreation Advisory Board ending March 31, 2014. J _. `,- ?.vt'�7+." ,A 1. J J•' `� fir., .'y a 4r f... - ff. -..*\ ''' , . - . .. . . f - % ity of Roanoke • --, '`�'.Parks- i Recreation !Wafter= Plan Update Illie (V" •f OS Cite Council Briefing:April 1,2013 ROANOKE J COnsultln i ....uo vcv.C^.a Agenda Plan Background - ,,- - Sofas Outcomes / Process " - . _ _ -,, ._ Key Findings Next Steps ,,. ,. Lf• , �., '' 4~'r.ti- •,'6.1,4! i::-. f• . TEST •! y..'k,,t 1 R" i. r , ,c. Ire pros ROANOKE COIISu1 tJ!J 1 Outcomes • • 4 pros ROANOKG consulting Outcomes 2007 Master Plan Recommendations Identify future trends ::: Prioritize needs Provide clear direction for next steps .-- _l�*$ _- Mow pros. ROANOKE consulting t 2007 Master Plan Recommendations Top Facility Needs o Greenway & Multi-purpose Trails o Amphitheatre o Picnic Areas & Shelters o Indoor Multi-Purpose Recreation Center o New Playground Equipment a Nature Trails & Nature Center o River Access for Outdoor Recreation Opportunities conOStinp ROANOKE p 2007 Master Plan Recommendations Top Recreation Program Needs o Adult Fitness & Wellness a Senior Adult Programs o City-wide Special Events a Water based Fitness Programs o Family Programs CI Outdoor Adventure Programs o Adult art, dance, performing arts --•Z pros ROANOKE consu/rrng Process A u Community/Stakeholder Input Statistically Valid Survey Trends Analysis ❑ Update Existing Levels of Service ❑ Prioritize Facility and Program Priorities Review Vision / Mission Plum pros ROANOKE consult if7, Finding ati pros ROANOKL consulting Demographics Analysis mos Mild population growth City of Roanoke: Population by Race Projecting a rapid aging trend 100% . . with the 55+ population 909 • • - ON growing from 24.9% in 2000 to To% II II Two or More Races II II e Some Other Race 35.1% by 2025 00% ePacific bander so% Growing racial diversity 0 3% II Asia" 111 30% - a American Indian African American population 20% . . 1111 Black Alone expected to grow the most—30% 10% - White Alone of the population by 2025 2000 2010 2015 2020 2025 Continued growth projected in census census ProjectionProiectian Projection the future; however, income levels are comparatively lower than State and National Averages Ro po csulting • Community Input - EN . AMID 8 stakeholder meetings / 1 public meeting / Sep'201 2 Strengths Staff (responsive and collaborative) Variety of offerings 1 Trails and Greenways Outdoor Facilities - E Operations and Maintenance (within available resources) Communication and Outreach wpm pros. ROANOKE conSUfrung 1 Community Input Opportunities River Access and Additional Water-based recreation Facility Needs including sports fields and courts / picnic facilities and Skateboard / BMX space Parks, Trails and Greenways (wider, interconnected with more staff support) Upkeep and Maintenance (update and maintain what exists) Collaboration (Schools, Local Groups and Regional Jurisdictions) Communication (Increased Awareness and Better Customer Service) Operations (Prioritized resource allocation) E+� pros ROANOKE consulting Community Input Most Important Thing Greater River Access Additional Sports Fields Expand and connect trails and greenways into neighborhoods Upgrade and maintain what exists A need for better Advertising and Marketing Provide opportunities for year-round recreation Greater Local and Regional Cooperation Additional resources for Parks and Recreation offerings /n,% pros. ROANOKE consuitu)g Overview of Methodology City of Roanoke conducted a statistically-valid Community Interest and Opinion Survey using a combination of mail and phone The purpose of the survey was to help establish priorities for the future improvement of parks and recreation facilities, programs and services within the community 298 completed surveys and results of the random sample have a 95% level of confidence with a precision of at least +/-5.7% �� pros ROANOKE consulting Visitation and Physical Condition Of the 69% of 02. Has Your Household Visited Any of the City of Roanoke's Park and Recreation Facilities During the Past Year? households that have visited parks, old.Howwouid You Rat.the L.v.i of Maint.nance of ai the Park.and Recreation Vicit recreation facilities, or """""r° Have "' sports fields during the . 3. Y., Eay past year, 80% rated � the level of roar Pox tr. A maintenance as good or excellent. r� pros ROANOKE consultin5 Participation and Overall Quality Ofthe 15°A of 03 Has Your Household Participated In Any Recreation Programs Offered by the City of Roanoke Parks and Recreation During the Past 12 Months? households that have participated in OH �°.".r� programs/activities, 88% rated the overall 15' quality as either rot excellent or above average Higher than national averages around 80% pros., ROANOKE consulting Unmet Facility Needs From a list of 28 parks and recreation facilities, the top 5 highest UNMET needs in the community are: Indoor fitness and exercise facilities a Indoor walking and running tracks a Indoor swimming pools a Outdoor amphitheater a Small neighborhood parks aw • f <« pros= ROANOKE consulting Most Important Parks and Recreation Facilities imortmow Based on the sum of their top four choices, the parks/facilities that households rated as the most important are: u Paved greenway trails oki a Walking and hiking trails 1 $ .' 0 Small neighborhood parks Natural areas / Wildlife habitats ' Large community parks (10-100 acres) wiz pros: ROANOKE consulting Unmet Program Needs From a list of 21 recreation programs, the top 5 highest UNMET needs in the community are: • Adult fitness and wellness programs o Outdoor and nature programs a Special Events a Water fitness programs a Adult day trips - mi pros ROANOKE COnSUI tir)g Most Important Recreation Programs Based on the sum of their top four choices, the programs that households rated as the most important are o Adult fitness and wellness programs ❑ Special events ❑ Outdoor and nature program ❑ Youth sports programs ❑ Canoeing, kayaking and paddle sports wiz pros. ROANOKE consulting Reasons Preventing the Use of Parks, Facilities Programs More Often Top reason: "do not know Q14.Reasons That Prevent Households From Using City of Roanoke Parks,Recreation Facilities and Programs More Often what is being offered" tip...„a �„.n,•�..h. �,el (27%), >qmw»nm.wsd /(] .mgmo-f.:LY,aIeM•f 164 bo n41 f6+4 M nvJm[. 1.4 Directly ties in to �""° i44o Soo,,,. ..II 1 0 awareness and marketing �-� •. wf �• JO WA A010WILVW) issues that need to be �"'�` ���~ v„e.,rorol»,.rw, +...>..,I is >.>atM ORO,q 3% addressed "�kw ammo.°'° am RA IS o•. ia. so•. xr. xt•, Mao;o..c,.:rc Woo to:00 �•�' pros. . ROANOKE consultu)c Support for Actions to Improve/Expand Parks and Recreation System There are four actions that over 75%of 015.Support for Major Action.the City of Roanoke Could Take to Improve the Parks and Recreation System respondents are very supportive of to improve and expand parks and ., :7111110111111s0• recreation facilities: _ Sr. —__—_p—l2_— Upgrade existing neighborhood and -INSOMISE community parks " ""a°m """ ©A w.� Upgrade existing trails(to expand m pp into neighborhoods) µw`��;;R;'M1 Acquire open space for passive C.." I �.r .��Y„ activities .,R Develop additional trails connectivity of trails pros ROApNOKE consulting Allocation of $ 100 among Various Parks and Recreation Categories imminmplor Respondents 011.How Reapondente Would Allocata$100 Among Vnr ions Categories of Parke and Recreation Funding allocated the highest amount ($31 ) to maintain existing _ Si I neighborhood parks. ,aae, pros ROANOKE consulting Ways Respondents Learn About rPrograms and Activities Asi The most frequently 013.Ways Households Learn About Parks and Recreation Programs and Activities mentioned ways that W Monty d..•ppypmb l•^�id•cMe••awd bo mad, respondents learn about "°°�" Focal Inv.and oog.or, recreation programs and Co,dRoo°•f`•°`n•--- PLAY Abysm• activities are newspaper P'°' S:ori Ind (48%), from friends and MMvMaGnla4M neighbors (43%) and City °LAY " • of Roanoke Website `"� °°^°°•°0�^ PLAY Wn E W worn« (31 %) �. Savo W.'.p\smETC TawJm•:01) is pros ROANOKE consulting Demographics of Survey Respondents Households Race / Ethnicity Q1' Age of All Persons Living in Household ,Kd�n,,•°trespondent! Gender Ages 20-24 Ages 25-30 4% 10% Ages 10.19 Income Levels 4gss 35-44 Age Segments Under • .Ages 45.54_ _Ages 75. 12•, a>, Ages 65.74 t2'P Ages 5584 25°. ISacc.Lwm•t•um EiC'mcm,mn:0:5. pros. ROANOKE col1SUl tin) i 1 Priority Raf nkings r q' �, '_f ter• WIZ pros.,consulting Facility and Program Priority Rankings PIM It Consultant Importance Unmet • . Evaluation based Rating for fa9e5�fl fa<e.t�sd PROSamnmem, ond recreation rerreo progroms deogropfiq trends Final Priority m progroms(30°.: IJQ%wegWed and arer Ranking weighted ital.;ital.; ,el�s] mm wry il input pur (40%weighted r ROANOKE consulting Facility / Amenity Priority Rankings • Roanoke Fadlity/Amenityprionty Rankings Overall Ranking Small neighborhood parks(1.10 acres) 1 Indoor fitness&eaerdse facilities Bayed®eenway bails 3 Walking&hiking bails 2yirrounds 5 Nitunl rea/wiIdife habitats 6 Indoor swimming pools Dog parks e Curds*,amphitheater Indoor walking&running tracks Community centers Large community parks(10100 acres) 12 Outdoor pools/water parks 13 Outdoor adventure park 14 Outdoor spray perks 15 Fishing areas Saw,fields 17 indoor volleyball&basketball cout4 ;;g& Large re®on4 parks Boating area 20 Mountain bike bails natural surface 21 Adult softball fields �2 youth baseball&softball fields 23 Outdoor basketball courts 24 Football/lacrosse fields 25 Sk ateboard park 26 pros Outdoor tennis courts 27 ROAoNOKE COflsultifl Outdoor sand volleyball courts , Program Priority Rankings Roanoke Program Priority Rankings Overall Ranking Adult fitness&wellness programs 1 Outdoor and nature programs 2 Special events 3 Water fitness programs 4 Canoeing,kayaking,paddle sports 5 Youth Learn to Swim programs 6 Adult day trips 7 Programs for disabled Youth sports programs 9 Nature programs .10 Pre-School programs `r11 Adult art,dance,performing arts _712 Adult sports programs Youth summer camp programs 4 Martial arts programs 15 Youth fitness&wellness programs 16 After school programs 17 Teen programs 18 Youth art,dance,performing arts 19 r pros Tennis lessons 20 ��r Y RC), Before school programs 21 Next Steps April 4th Parks & Recreation Advisory Board Briefing April 26th Planning Commission Briefing May 1 4th Planning Commission Vote for Public Hearing June 1 1 th Planning Commission Vote for Adoption into Comprehensive Plan June 17th City Council Vote for Adoption into Comprehensive Plan WS pros ROANOKE consulting DISCUSSSION u ,_+ a�.., pros RO^..NOKE onsulting br n9 No, Z 4/3/2013 ____ -----AV-- 2013 POST-SESSION LEGISLATIVE PROGRAM REPORT CITY OF ROANOKE V . t 1 I _ -, _-,....--- , fi, ,,,,, / „ • ei Az --- yoi itee, J to 0 ,1 t.,10 ,;10.4„ ;, ,,_ Iii • '4 .i d j ' I: IMPrim .441111, ROANOKE 1 4/3/2013 _ =MEP ROANOKE 2013 General Assembly Transportation Accomplishments from the City's Legislative Agenda: Extend Passenger Rail Service to Roanoke: Dedicated Passenger Rail Funding is included in HB 2313, Governor McDonnell's Transportation Funding Plan; Senator John Edwards and Delegates Onzlee Ware and Chris Head voted for the legislation The funding mechanism is .05 of the three-tenths of a cent increase in the state sales tax, which will rise from 5%to 5.3% (except for groceries) on July 1, 2013. (In Northern Virginia and Hampton Roads the state sales tax will rise to 6%. The extra .7 cent increase in these regions is dedicated for local and regional transportation needs). This funding mechanism will generate about $50 Million annually per year for passenger rail service and climbs over time because of inflation and economic growth. When enacted, HB 2313 will enable the Virginia Department of Rail and Public Transportation to extend passenger rail service from Lynchburg to Roanoke. Passenger rail service to Roanoke is DRPT's highest passenger rail priority. In order to fast track this project, DRPT is already expending existing funds now on this project rather than wait until July 1 when the new law will take effect and the new funds will come in. HB 2313 increases funding for mass transit by .075 of the three-tenths of a cent increase; about $75M annually. It is unknown at this time how much additional funding GRTC/Valley Metro can expect. SB 1140 (Peterson) establishes that performance measures shall be part of the transit funding formula for "new" money generated for transit; this will be an issue that demands ongoing attention because the performance measures results could lead to a reduced share of new funding in some circumstances. 2 4/3/2013 ' ROANOKE 2013 General Assembly Other Items on the City's Legislative Agenda: ✓ Fully Fund Aid to Localities: $45 M included in the General Assembly's State Budget Conference Report 0 Maintain Current Number of Circuit Court Judges: Funding was included in State Budget for one of the two Circuit Court judgeships and one JDR judgeship © Provide Authority to Regulate Plastic Bags: HB 1591 (Ware)was left in House Agriculture, Chesapeake and Natural Resources Committee;excellent discussion in subcommittee;the bill gained significant support from other interest groups ✓ Maintain Ban on Uranium Mining: SB 1353 (Watkins)was stricken at the request of the patron. No recorded vote was taken on uranium mining this year because the proponents did not have the votes. ✓ Vacant Building Registration (HB 1583, Dance and HB 1621, Ware): Increases from$25 to$100 the maximum annual registration fee that a local ordinance may impose on the owner of a vacant building that meets the definition of"derelict building"under§15.2-907.1.The bill increases the civil penalty for failing to register a building from$50 to$200 and raises from$250 to$400 the maximum civil penalty for failing to register a building that is located in a designated conservation and rehabilitation district or in an area designated as blighted. 3 4/3/2013 - ir/g. ROANOKE Other Items on the Legislative Agenda, cont. Alternate Means of Legal Advertising: HB 1373 (Head) was left in Committee despite a valiant effort by Delegate Head, who will continue to push this legislation Update List of Schedule 1 Substances: SB 1218 (Herring) and HB 1941 (Garrett) amends provisions added to the Code in previous years regarding the criminalization of synthetic cannabinoids and chemicals known as "research chemicals" (previously referred to as "bath salts") to add newly identified chemical compounds and structural classes. In addition to adding new chemical compounds as synthetic cannabinoids, the bill adds newly identified structural classes of synthetic cannabinoids so that new chemical compounds that fit within the structural class will nevertheless be considered synthetic cannabinoids without the precise chemical compound having to be added to the Code. Amend Juvenile Delinquency and Street Gangs Law: No patron for this item. 4 4/3/2013 ROANOKE Other Items on the Legislative Agenda, cont. Oppose Unfunded Mandates: Numerous pieces of legislation were amended to eliminate or reduce legislation that mandates actions of local governments Meet obligation of Funding K-12 Education: State Funding to Roanoke for K-12 is projected to increase by $1.8M Allow School Board to Select School Start Date: SB 1099 (R. Smith) would have allowed local school boards to set the school start date. This legislation and all other legislation like it was defeated in committee. 5 4/3/2013 ROANOKE Going Forward • Bimonthly conference calls with DRPT to complete Roanoke passenger rail project • For next Session, identify laws, rules and mandates that are antiquated or stand in the way of the efficient administration of government • The Commonwealth's 6 Year Transportation Plan is being developed; are there projects benefitting Roanoke that we should fight to get included in the Plan? • The City's legislative item relating to advertising public notices is important; we need more allies, including strong support from VML and VACO • Circuit Court redistricting is on the agenda for consideration • Other Issues? 6 brtHeekni tiG 3 FY 2013-2014 Budget Development City Council Briefing April 1 , 2013 Agenda • FY 2013-2014 Budget Development Update — Process — Price of Government — Non-Ranked Expenditures and Priorities — Balancing Summary — Potential Balancing Strategies • Capital Project Planning • Cash Funding for One-Time Expenses • Next Steps 2 1 BFO Process Update • Where We Are Now — Priority Teams have completed recommendations to Budget Committee — Citizen Budget Academy participants preparing for April 6, 2013— Part 3 — Budget Committee is engaged in balancing deliberations • Next Steps — Council feedback — Budget Committee balancing activities — April 15'h — Presentation of Recommended Budget to City Council 3 Revenue Assumptions • No tax rate increases • Elimination of Aid to Commonwealth 4 2 Price of Government Revenue Estimate by Major Category Fiscal Year 2014 ciner Revenue 5% Y..Tat (In Millions) a: Real Estate Tax $ 76.5 `""®"e om., Tax Intergovernmental 65.5 ^ee^w ` / xw Tv.. Other Local Taxes 54.3 % Other Property Taxes 28.3 r Sales Tax 20.1 Other Revenue 14.3 i TOTAL $ 259.0 w1„Lots Ike ta... J \Iw 21% aw l 5 $949,000 Increase in FY14 Revenues over March 4, 2013 Estimate FY14 FY14 Estimate $Growth %Growth Estimate Category as of 3/4/13 (Decline) (Decline) as of 4/1/13 op9MTa.e $ WO 5 11000 $ 104015000 Ems Ouerc1 Taxe ie. i 4119.000 5% 60033000 0%TA00 ONm s Fe Taxes 1000 WO 6000 5% 1044000 eefe res a 15000 5% 51531,000 9 nee ml¢As 01 1505040 4% 1514000 1597011us 90%Use eyAmCmoy ?08000 54000 9% geme>omOwemonnalN 35,457,000 190000 37 177000 9Po OIIIe0ss for1686585 rziaM Slate 9090 WO 1900001 , 5% II000000 Cney.smrs races 57000 45000 510000 me Kisweenaols Rave�us 461 000 189000 eW 513000 10701 General F,d Revenues $ 253058000 5 949000 04% $ 80007000 6 3 $6.1 Million or 2.4% Increase in FY14 Revenues over FY13 Adopted Budget FY13 FY14 Adopted $Growth %Growth Estimate Category Budget (Bodine) (Decline) as of V1113 Wrier% r ores S 103 3729 000 S 1 020 u120 1V% 8 10"815000 L. 11237090 "21000 7135300 0 Pelrm Is Fees 3 d ce'lses 1313,OX 11.00q 10340!0 Wes n.,F no!ni e 1392000 1 1.692000 nde•om ey8 F2100„%2 110 C00 19% 14000 Inier.o,mmemal Revenues 84415WC 1071000 I 7% 65 487 000 CM4rQ s%5'e,nees —76,W 726,000 93% "93000 annal5arvi2 2 63200C 1125,0001 1<l 2 n07000 1.1%-e 1.1%-e Nn»u..noon% 710%9 d7% 512000 iota General Fund R2343e4s $ 7.2930000 $ 6,067000 2a% I. 259.007000 7 $1 .4 Million Increase in FY14 School Funding over FY13 Adopted Budget MSS" m:axs KIWIls 3°40 Cxy✓ 3042,332 41221414 3 125„COOS s nest2nuo I 636 GT 2 179 128 COO 42 so 44443213 ta■actin 0 rulae3 ry C v10r 00l Sonar B07600Q ,TO Rswe vugwtu 1114274 *n tsM13 u�203 „ea 24"203 mnagm tmis 4S3 C 330 000 7 KC 6"001 1424133242 03024234 131„ F reeen 05 50 3000 1012122161 F°%Wen vaNemar ES'''''''72644444 woo An nea mn - 3022103123313312 I„C 030 0746 MG „CI 03C 1 7'6°00 Funding et mreeu S_7 m 1 yuXO MAO f221:16a 3442342 22„"3"2„2%JWUd eu3242 20% 8 4 Revenue Adjustments/Enhancements $32,200 Fee Title Current Proposed Fee/Rate Incremental Description Fee/Rate Revenue • Court Costs to Support $3 $5 $30.000 Court cost Local Cam anal Justice assessment or Academy conMctionof applicabletrarcc orcnminal charge Copy Fee-Pnnts $0.25 $0 50 0$500 Fee for color pnnts Real Estate Axlda,t and $0 $25 $1,700 Recording fee List of Heirs Fee Market Garage— $0 $3 N/A Establish Esentng Rate Overnight Rale 9 City of Roanoke IJudicial Assure communitysafety and Priorities Cultivate alh aN ng business neads are met and promote enNronment and innovalne safe and desirable region workforce opportunities to ensure Safety Econom the prospenly or our community Enhance Roanoxa's , /M\exceptional dlalay as an //y \v_ Foster an amn mom em mr attractive,di Verse. c. y�o--_ �7 lifelong learning which 7- cunumuyinnusire..lbram \,Llvabilit ���S -1 Education. Carer and beyoncradle ro and active city in which m y �i//y��\\(� rear and beyond through Ike.work and play o'b�i//,/p.\\\� shared seMCes and t /��/%\.�\\� community lo wPrem en 1. G Infrastructure Government Maintain and build quality 1 Pmmde exceptional,yet cost infrastructure that supports )))))) ` competitwe healthy residential I� Human seMCesent, are collaborative, neighborhoods,successful Services transparent,responsive.and com amenities and T innovative. veinal arbiemdl as and es Foster a caring community that utilizes a regional and collaborative approach which encourages self-suftclency while proNding a social safety net 10 to citizens when they are most vulnerable. 5 • Reconciliation Offer/ March 1 Offer Revenue April 1st Offer Total Adjustments Total Education $75,638,915 $55,028 $75,693,943 Safety $64,301,819 ($1,385947) $62,915,872 Human Services $34,764,577 ($107,333) $34,657,244 Infrastructure $24,292,629 ($3,797,429) $20495,200 Good Government $16,141,593 ($411,289) $15,730,304 Livability $15,356,190 ($629,841) $14,726349 Economy $2,130,638 ($109,256) $2,021,382 Outside Agencies $4,821,518 ($432,323) $4,389,195 Reserved $26701,596 ($194929) $26506,667 Budget Committee Review $2,956,956 $0 $2,956956 TOTAL $267,106,431 ($7,013,319) $260,093,112 Revenue Projection $258,058,000 $949,000 $259007,000 Out of Balance ($9,048,431) ($1,086,112) tt Reserved Allocations Transfer to Debt Service $13,225,490 Personnel Lapse(Salary, FICA, Retirement) ($2078,633) Budget Contingency $1,175,627 Other(Medical, Dental, Civic Center Subsidy,W/C,Misc $12,184,183 Contingencies, Budget Reserves. Line of Duty, Memberships, Capital Contributions) Salary Adjustments $2,000,000 Total $26,506,667 12 6 Budget Committee Review Fleet Capital $1,913,250 Radio Capital $493,706 Technology Capital $550,000 Total $2,956,956 13 Education Team • Carolyn Glover — Human Resources • Dr. Vella Wright— Roanoke City Public Schools • Jody Lawson — Finance • Katherine Gray — Planning • Joseph Klein — Libraries • Ian Shaw — Planning • Cecelia Webb — City Clerk • R. B. Lawhorn — Management & Budget 14 Education Within Price of Government $75.693943 Roanoke City Public SCtuds $74211200 Library Community Manahan Centers $1068,681 Sumner Reeding Camp $41000 Library Early Literacy Services $149986 Library Services K-12 $125778 "Star City Reads-AIAmerica City Matra(Supplemental) $46889 Litelag Learning $50129 Exceeds Price of Government ;0 Not Recommended to Remain within Price of Government $60.029 Libraries Expanding Access to Roancke's History- (SUpplemental) $60029 *"Notes incremental increase in service level 15 Safety Team • Roy Mentkow— Department of Technology • Bob Clement — Neighborhood Support • Angela Arnold — Real Estate Valuation • David Wells—J & D Court Clerk's Office • Bane Compton — Building Inspections • Daniel Rakes— Fire/EMS • Eddye Edwards-Talbot— Magistrate's Office • Greg Staples— Police Dept • David Bell — Sheriffs Office • Hong Liu— Traffic Engineering • R. B. Lawhorn — Management & Budget 16 8 Safety Vie thin Price of Government ;62915872 Police Patrol $10723,165 Police Investigation $3604690 Traffic Signals $639,490 Building Safety/Inspections $614,206 Police Administrative Services $1,958,689 . "Crime Analyst(formerly grant funded) $46,429 Police Support and Records $1622,491 Police Academy $646379 Emergency Management $100742 Jail Operations $13,117623 Fire PreverdionanspectioMmeshga tion $528,640 "Administrative Assistant Ill (Supplemental) $17,653 Signs and Pavement Markings $638,393 Street Lighting $1,135,989 Fire-EMS Training Division $522,304 Police School Resource Officers $511,107 DARE Program $201,951 17 Safety (continued) %Whin Price of Government(continued) 911 Operations $2842603 Fire and Emergency Medical SeiMoes Operatons $13387804 Sheriffs Office Operations 81284331 Roanoke City Victim Witness Program(Commonwealth Attorney) $31235 Office of the Magistrate $8.985 Drug Prosecutor(Commonwealth Attorney) $34057 City Prosecutors(Commonwealth Attorney) $1635,352 •Residental Juvenile Detention $1089701 Fire/EMS-Support and Administration Services $689378 "Fire-EMS Automation Coordinator(Supplemental) $23215 Administrative Support of Juvenile 8 Domestic Relations District Court $35,405 Police Animal Control 8 Protection $483308 Regional Center for Animal Control and Protection $736,000 Administrative Support of Roanoke City General District Court $32000 Roanoke Emergency Medical Services(REMS) $100000 Enhanced Community SeNces(VJCCCA) $59,879 Supped Circuit Court Judges 3483782 Outreach Detention/Electronic Monitoring 8253204 18 9 Safety (continued) Exceeds Priority Allocation Rol Recommended to Remain within Price of Government $492,000 Traffic Signals-ContdledCaDlnel B LED Replacement $492.000 19 Human Services Team • Steve Buschor— Parks & Recreation • Connie Carter— Human Services • B.T. Fitzpatrick— Planning, Building and Development • Hilary Kennard - Libraries • Jim O'Hare— Youth Haven • Sonya Roman — E911 • Carol Tuning— Human Services Support • Cookie Wall— Real Estate Valuation • Dan Webb— Neighborhood Services • Paul Workman— Management & Budget 20 10 Human Services yvatir Price of Government 114 248 192 Benefit roan Division $5,352.573 Hunan Service Support $111.723 Employment Services Progams 81.404.961 Social Services-Services 814,221 673 Comprehensive Services Act 810/59981 Probation,Parole and Intake Services $34540 Ywt Haven $597,140 Substance Abuse Counselor $51671 Homeless Assistance Teem HUD Grant Match 849320 Social Services PBnnistretion 81.481503 Foster Parent Training 8192 907 Feraeds Price of Government 1445AS2 Hunan Services Cormittee 5409952 fiat Recommended to Remain Wthln Price of Government SII 21 Infrastructure Team • Chris Perkins — Police • Danielle Bishop — Planning, Building and Development • Wendy Allen — Libraries • Nicole Ashby — Parks & Recreation • Dave Champagne — Fleet Management • Doug Danco — Department of Technology • Eugene File — Solid Waste Management • Mark Jamison — Transportation • John McGhee — Facilities Management • Jay Witt— Engineering • Paul Workman — Management & Budget 22 11 Infrastructure Within Price of Government $20,495,200 Paving Program $3,181375 **Pang Program(Supplements) $281,000 Street Maintenance $1,187949 Virginia Depalment of Tanspatabon-Local Funding $195,100 Bridge Safety Inspection Program $227,978 Stormverter Infrastructure Meinteratce 8 PoIkthon PreveMOn (Trasportation Division) $827252 "Stormvater Infrastructure Maintenance(Supplemental) $25286 —Roanoke Ricer Project Bench CU and Training Warr Maintenace New Offer) $131,633 Median and Right of Way Landscape Maintenance $1,321,437 Facilities Management-HVAC $658268 Facilities Management-Mechanical Mantenance $631965 Library Technology and Innovation $31800 Development Re'ew B Inspection $163,549 Environmental Infrastructure Management $46,830 Sidewalk Repair and Maintenance $372896 23 Infrastructure (continued) W thin Price of Government(continued) Environmental Compliance and Best Management Practice $158,924 Bridge Rehabilitation and Renovation $822,381 Snow Removal $110,597 Technology Infrastructure Support $1,878825 Fled Maintenance and Repair $2417,727 Radio Technology Support $649,797 Civic Center HVAC Preventive Maintenance $142948 Map and Graphics Production(Engineering) $79,516 Fled Motor Fuel $59,915 Alley Maintenance $429259 Faclit es Management-Contacts and Service Agreemers $322,844 Facilities Management-Municipal Complex Maintenance $509,856 Facilities Management-Structural Maintenance $763,931 Facilities Management-Custodial Serslees $659,308 Facilities Management-Ciy Utilities and Work Order Management $1,013,769 GeograpNcal Information Systems $318,710 SWM Containers and Distribution $115,416 Capital Project Management Services(Engineering) $768434 Fleet Vel cle Wash Program $33,047 Stormwater and Flood Rain Management $180280 24 12 Infrastructure (continued) Fxeeeds Price of Government 58 NO Recommended to Remain%Rhin Price of Government 5987.455 Medan and Right of Way Landscape Maintenance-Addtional Tenpaary Seasonal Labor $22,253 Males INAC Eaipnent Replacement $300000 Stormwater Management(NPDES) $50,000 Sidewak Repair and Maintenance Supplemental $200,000 Environmental Management Compliance-Administrative Asst ill (S pplerrental) $35,202 1%for Skewed Accon dations 5100,000 City Jail Flooring(Supplemental) $125,000 Computer Room Upgrade(Supplemental) $155.000 25 Good Government Team • Ken Cronin— General Services/Sustainability • Debbie Moses - Parking • Mason Cambell — Department of Technology • Katie Davis - Finance • Greg Emerson - Commissioner of the Revenue • Mark Hartman - Clerk of Circuit Court • Evelyn Powers - City Treasurer • Simone Knowles - Purchasing • Michele Vineyard — Human Resources • Tami Landis— Fire-EMS • Susan Lower— Real Estate Valuation • Steve Elliott- Management & Budget 26 13 Good Government Within Rice of Government $15898420 Real Estate Taxation $1.604,837 Other Local Trust Taxes $148186 Permit Center $197258 Rumness Applications S ppon $1.122448 Safety Training/Loss Prevention and Calrol $55,404 Taxation Programs Conrmonwealh of Nrginia 5124170 Risk Management and Worker's Compensation Administrati0n $230324 Auto and General Liability Claims Administration $513Q80 Leadership,Management and Oversight 5256091 Accounts Receivable Billing and Collections SeMCes $281,702 Procurement Services $393803 Retirement Plans Administration $378532 Human Resources-Salary Administration $196520 Legal Counsel $912,098 Business License Taxation $308801 Personal Property Tax Atrnrvstration $898,538 Miscellaneous Revenue Collections and Administration $110,260 Set Off Debt Collection $22922 Cash Management and Investment Services $210,217 27 Good Government (continued) yy1En Price of Government peypyptt Accounts Payable $308555 Budget Development $281274 Payroll $253,324 Budget Administration $102310 Fund Accounting 8 Financial Reporting $828126 Coordinate Annual Independent Audit of City CAFR $182398 Handle Collection of Court Costs and/or Fines for the Roanoke City Courts 581884 Technical Support and Administrative Services to Constituents $422238 Board of Equalization $11,546 Fraud Waste and Abuse Hotline $98,9660 Human Resources-Benefits Administration $142577 Public Information:Make City News Accessible and Promos(the City of Roanoke $187125 Clerk of Circuit Court-Performance of Stale Mandated Duties $1553484 Performance Auditing $332392 Contract Management Services $13,411 RVTV'Roanoke Valley Television 5210144 City Council $242910 Human Resources-Employment Services $282998 Voter Registration Services $113235 Human Resources-Employee Health Services $831425 28 14 • Good Government (continued) Within Price of Government(continued) Capital and Financial Planning $157.397 Protide Management,General Administrative and Departmental Support $166623 Conduct of Elections-LocalfStat&FedeN $207,607 —Increase in Hmdy Rate for Poll Workers 813,635 Audt d Sheriffs Office Internal Controls 83700 Human Resources-Talent Management 8395149 —Human Resources-Talent Management Taming Specialist (Reallocation) 5220W Fveeda Prire of Government $34 884 Tray Pdlos Administration $26464 Parking Contact 88,400 Not Recom mended to Remain whhln Price of Government $238128 Purdtas(ng-Additions(Staff Request(Supplemental) 586972 Human Resources-Additional HR Analyst Staff Request(Supplemental) $57722 Communications-Mdiional Staff Request(Supplemental) $46.429 Registrar-Additional Staff Request(Supplemental) 828.833 Registrar-One-Time Items $18.172 29 Livability Team • Bob Bengtson— Public Works • Chris Chittum — Planning, Building and Development • Nell Boyle— General Services/Sustainability • Michael Clark— Parks & Recreation • Rebecca Grenoble— Real Estate Valuation • Chris Parker— Human Resources • MaryLou Puritz— Libraries • Jennifer Reeves — Solid Waste Management • Melvin Sanders— Fire-EMS • R. B. Lawhorn — Management & Budget 30 15 Livability . Within Price of Government $14304,000 Plannng&Urban Design Service $805,468 Traffic Engineering.Transportation Planning,and Project Mgmt $496,432 Code Enforcement 61.07E166 Park Management $790214 '"Park Management-(Supplemental) $14,816 Landscape Management $885,848 "Landscape Management-(Supplemental) $28,833 Ubon Forestry $847,845 "'Urban Forestry-(Supplemental) 512456 Libraries-Books and Materials $553.750 --Books and Matenals-(Supplemental) $30000 Outdoor Education 5541.869 Commonly Recreation $825,023 Neighborhood Library Services $1,11E147 Athletics and Aquatics $857573 'Athletics and Aquatics-(Supplemental) $20,494 SWM Central Business District Trash/Recycling Collection $201,003 S1 NM Recycling Collection 5524296 31 Livability (continued) Wden Price of GOwmmen4(<wVFUed) Mlyemteod Sµ'004 4194444 'MMetemtood 51cD04'Pad 71ms Admn Asst S postn(SL pbmerfab $14,924 SY.UhMtcbNm 2.80.256 "AJopneed Conner RepJcemm5(5tccAm•rS) 445.367 SNMCobNm 1pedos 41138.601 IAIO GmnlA&nkh4glon and hermNOmmbd Holston Plryrem 125,750 SWM BnshCoYtimLwTCaktllon 5271490 CanmaINABWrebIANPmgmmn6n $163,235 SW3ABJk COY[em $1.036.205 $WM°wea¢(Cal CNlen $93725 Exceeds Price of Government $222.349 SWM PIysISaNChlMryed Program $222349 Not Recommended to Remain widen Price of Government $212,575 Oddmr Education-Suppbmltal 4129,070 ConmulNRerntlbn-sµplemedar $73'A5 MSbd<Tat Cod ApplpllonAsslsla¢o PROVO 32 16 Economy Team • David Hoback— Fire/EMS • Frederick Gusler- Planning, Building, and Development • Dwayne Hall — Real Estate Valuation • Marc Nelson — Economic Development • Mary Ratcliffe - Finance • Tom Schaaf— Building Maintenance • Keith Holland — HUD Team • Steve Elliott- Management & Budget 33 Economy Whin Price of Government $2,021,382 Economic Development-Business&WOddorce Development $1174704 Economic Development-Asset Promotion for Economic Development S82,712 Billings and Collections-On-street Pakng Enforcement,Administration, and Collections S245,853 Economic Development-Asset Developmenttor Economy $97409 Economic Development-Percentfor the Ms and Ads Commission Staff and Operating Support $47444 PaiEng Fund-Parking Services $98,083 Roanoke Ms Commission-Asset Development for Economy and Education 8269,220 Planning,0uilding,and Development-Brownfield Redevelopment Program $26,177 Exceeds Price of Government Not Re commended to Remain within Price of Government )0 34 17 Outside Agency Team • Shelia Umberger— Libraries • Jane Conlin— Human Services • Samuel Roman — Police • Ralph Tartaglia— Fire-EMS • Mike Goens— Sheriff • Jillian Papa — Planning • Dwayne D'Ardenne — Transportation • Mike Shockley— Management & Budget • Amelia Merchant—Management & Budget 35 Outside Agencies Within Price of Government $3.888 568 Health Deparbnent $1473,975 Blue Rdge Behavioral Health $448,890 DRI-Special Event Permitting $135.000 '*Taubman Museum(part ally funded) $70000 treenway Commission $39,700 Mill Mouiain Zoo $33120 Virgin a Vestem Community College $10062 Miss Virginia Pagent $12,000 Roanoke Valley Horse Show $3.600 NCAA Championship $2,880 Roanoke Regional Partnership $201216 Total Acton for Progress(partially funded) $120,0D0 Convention and Visitors Bureau $1255.651 'Convention and Visitors Bureau(allocation to 3%) $153474 "Roanoke Small Business Development Center $10,000 36 18 Outside Agencies (continued) Exceeds Price of Government $419,827 Virginia Amateur Sports $56,000 Center in the Square $233,260 **Center in the Square/Harrison Museum $52,500 Roanoke Valley Sister Cities $10,800 **Roanoke Community Garden Association $10,000 Virginia Cooperative Extension(base reduction) $57,267 37 Outside Agencies (continued) Not Recommended to Remain within Price of Government $414.523 Mountain View Humane Society $48,866 Tri-County Lake Commission $1,000 Total Action for Progress(base reduction) $40,000 Virginia Cooperative Extension(base reduction/no increase) $17,695 Virginia Amateur Sports(no increase) $4,000 Roanoke Community Garden Association(partially funded) $10,000 Roanoke Valley Sister Cities(no increase) $1,200 Center in the Square(no additional increase) $107,467 Blue Ridge Behavioral Heahh no increase) $184,295 Taubman Museum(partially funded) 530,000 38 19 Priority Summary Within Price of Exceeds Price Government of Government Total Education $75,603,943 $0 $75,693,943 Safety $62,915,872 $0 $62,915,872 Human Services $34,248,192 $409,052 $34,657,244 Infrastructure $20,495,200 $0 $20,495200 Goad Government $15,695,420 $34384 $15,730,304 Livability $14,504,000 $222349 814,726,349 Economy $2,021382 $0 $2021,382 Outside Agencies $3,969,368 $419,827 $4,389,195 Reserved $26,506,667 $0 $26,506,667 Budget Committee Review $2,956,956 $0 $2,958,956 Total $259,007,000 $1,056,112 $260,093,112 Revenue $259,007.000 39 Potential Balancing Strategies Potential Revenue Growth •Personal Properly Tax •Current assumption at 2%growth in FY13 and 3%growth in FY14 -Each 1%generates $186,000-shared 40%with Schools Potential Expenditure Adiustments Low High Reduce Service Enhancements/ $0 $450,000 Supplemental Funding Delay Pay Raise $63,000 $190,000 Funding of Reserves (growth) $125,000 $250,000 Operating Capital (Fleet Replacement, $0 $400,000 Capital Building Maintenance base) TOTAL $188,000 $1,290,000 40 20 Capital Project Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development • Bridge Renovation/Replacement • Curb,Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. 41 Original FY14 -18 Debt Issuance P ry 2014 2015 2016 2017 2016 rest PCPS 35 0X0 000 850003/0 45 000 000 4590010C S5,300050 m 000,000 enage Ran Damn 1650,500 5000.500 5050000 900or 3.100000 21 250000 LLra5 Master Pan 5.500 0000 5.200.000 5.100,000 1.465000 8500,500 /9265000 P&R LOSer Pln 1500000 1,500000 1500000 2500,000 2500,000 9500000 ua;500 00500 10000 1500000 1,300,roo 00000 r315vonenr 1600,500 iam;000 tirz0,00n 1.mom 1120,000 2.600000 S$1 o41P✓aid i .55 2850000 C.650000 ues Scopes sdneil 50500 500000 500I0LO 1,5000% 1,503000 050.000 e Scopes 80..500 _ r520 W0 1500,0.0 505200 52000 500 GOO iW i19Aro,L0o {I6AAAtl f19.ti0A]o' R6,[fitt0 uo.?N,LLV 620.Ie5.I01 42 21 Preliminary Planned Debt Issuance Option 1 •rp IOr- nu 2455 - - alt - SM2 UM$ Total Roanoke CllyPWrc S[Mpa $500]000 55000000 $000000 45004000 55004000 52500,000 &1690Rermalon 14000 3$000 5650000 69000 31000 $21,2550,00 LIMaryMWarFlan •2004000 2 6600.00 3140.000 3000040 234000 413.700 000 P&P Maslow PYn 100000 1,100000 1000004 2500000 2500000 4800040 CMc Center 1000000 100000 10007000 1.000.000 100000 45000.00 Sonnwater Mertyamert 1120000 1120000 1120000 1120000 112000 5550000 EMmood Perk rl®muemer6 200000 Crrt.Guhrard Sld•wk Pm9Rm 750000 100000 1000000 110000 1.000.000 54.75000 Shawl Stapes 500000 500000 50000 41.500 00 Fire FMIIXY6L9w PIsn - 75000 - - 5004000 45.750 000 RadPessentor 5kaflt n 600000 3000000 2500000 rbnoke Polce Academy E, ardon 250.000 • - - $25000 Broadband 000 100000 - - - 32.0000 Total 414620400 $20270000 $20910000 $20520000 $2146000 5101 30.00 Does not include additional$7M requested by RCPS, 43 Debt Service as a % of Total Expenditures Option 1 1311 Si FMCS Yea 2013 2014 2015 2016 2017 2018 ' City Debt Seice($milt $15.5 $149 $14.5 $16-1 5157 $170 Schools Debt Service(5 milt $15.9 $15.5 $148 $155 5147 $14.5 Total Debt Semite($mil) $31.4 $304 $29.3 $316 $304 $31.5 44 22 • Preliminary Planned Debt Issuance Option 2 Past 2014 _2•3 2010 _ 2012 2$3 -_ TWY Rwmke Ciy Pubic Schools $5000000 $5000000 $$00000 $5000000 $5000000 $20 503 030 Bridge Re00.9100 1000000 3000000 5050000 6900000 3,100000 $21.250,000 LibraryM.YerPlan 2000000 2.600000 3.140000 3000000 2240000 $13700.000 PAR Masker Plan 1.000.000 1000000 1000000 2500.000 2000000 $030000 CNN Center 1000000 1000000 1.000000 100000 1000000 $,000030 SIanMIerMMCgemart 1120000 1.120000 1120000 1120000 1.120000 $5,600000 Elnwae Pe*lrr,nmerts 2000000 - - 52010000 Cub.Wier ar SMeWk Program 750000 1000000 1.000 000 1000000 1000000 $,150000 Sheol Smog 600000 500000 500000 $1,5500000 FlmFchv Nosier Plan • 750.000 - - - $750000 RaIPen,erper IntresMalunt 600000 3.000,000 2500000 - $6,100010 Runk.POlc.A¢bmy EnOen0en 250000 - - - $250000 Broadband 1000000 1000000 Tots $10620000 $2090000 524.410000 120520000 $16460000 1100.260.000 Achieves additional$3.5M for RCPS by delaying fire station 45 construction in FY 2018. Debt Service as a % of Total Expenditures Option 2 .., ®.: policy mid r. Sj ...sill! Fiscal Year 2013 2014 2015 2016 2011 2018 ON Debt Service(5 mil) $15.5 5149 5145 $16.1 $15] $170 Schools Debt Service(S mil) $159 $155 $148 $15.5 $150 $14.B Idol Debt Service(5 mtli $314 $304 5293 $31 6 $307 $31.0 46 23 FY 2014 Cash Funding for One-Time Expenses .N.„ A-.- Excess 0eM6eMaFUaOg $1,661.30 Ma,e10/MIry Poled Wind of PNlerl Dewlopme,I03TO $630533 Roan l4wrP mod close-04 _ 5653000 TOTAL FOOTING $3,1.,337 'Odom*Museum of Western VIglrla(5111 05 enInerts) 100.000 Hodson Museum NAM[anAmerlcen CUUe 511,0451rshlm•a') 100.000 13NCA arRWMe Wiley are 0(50rinert) I00D00 Virginia Moon NRneporlN onostet 1nMYn•rls of$100200) JMHn0n COOT O M of 50elaFlMS 05175.000) Gmmtf and Tons 200.000 MmMl 01N1d MproamMs 333500 RCRCnIMpe Prop 327000 G rad MMNCaIbgeMy 200000 Ca lO Prd•d Co'tgn[y 500000 Capital Building Md derarca.Feel W pMUm•rt T•dambpy Csple1,Stool PMy, Oho Corning Ore-Pme Expense, 1304,337 TOTAL $3,164,337 07 Next Steps • Budgeting for Outcomes: — Citizen Budget Academy — Part 3 —April 6, 2013 — Budget Committee deliberations to balance recommended budget • Capital Planning: — Final capital plan recommendation • Recommended Budget Presentation — April 15, 2013 • Public Hearing — April 25, 2013 • Council Briefing/Budget Study — May 6, 2013 • Budget Adoption — May 13, 2013 4 24 Of/ice ofihe Mayor CITY OF ; ; ROANOKE rodaivatiou WHEREAS, the Congress of the United States passed the Civil Rights Act of 1968, and Title VIII declared that the law of the land would now guarantee the rights of equal housing opportunity; WHEREAS, the City of Roanoke, in conjunction with the Fair Housing Board, has provided a fair housing program for its residents, and today, the local community supports fair housing laws; WHEREAS, the Fair Housing Act prohibits discrimination in the sale, rental and financing of dwellings, and other housing-related transactions, based on race, color, national origin, religion, sex, familial status and handicap: WHEREAS, to the prohibitions of the National Fair Housing Act the State of Virginia includes elderliness, and the City of Roanoke includes age and marital status;and WHEREAS, equal housing opportunity is a condition of life in the City of Roanoke that can and should be achieved, and all citizens are encouraged to abide by the letter and spirit of the Fair Housing Lam. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of April 2013 throughout this great All- America City, as FAIR HOUSING MONTH. Given under our hands and the Seal ofthe City of Roanoke this first day of April in the year two thousand and thirteen. ATTEST: ktivkALZI 111*IQ tzavt: Stephanie M. Moon David A.Bowers City Clerk Mayor Office of the Mayor OF ROANOKE •tottant2? CITY EAS, service to others is a hallmark of the American character, and ial central to how we meet our challenges; the Nation's mayors are singly turning to national service and volunteerism as a cost-effective y to meet city needs; EAS,AmeriCorps and Senior Corps address the most pressing challenges our cities and nation, from educating students for the jobs of the 21st ry and supporting veterans and military families to preserving the nment and helping communities recover from natural disasters; they demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; national service represents a unique public-private partnership that invests in community solutions and leverages non- federal resources to strengthen community impact and increase the return on taxpayers dollars;and, WHEREAS, national service participants serve in more than 70,000 locations across the country, ,bolstering the civic, neighborhood, and faith-based organizations that are so vital to our economic and social well-being;participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers;and WHEREAS,the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities;and is joining with mayors across the country to support the Mayors Day of Recognition for National Service on April 9, 2013. THEREFORE, BE IT RESOLVED that 1, David A. Bowers, Mayor of Roanoke, Virginia, do hereby encourage residents to recognize the positive impact of national service in our city, to thank those who serve;and to find ways to give back to their communities,and proclaim April 9 as 2013 MAYOR'S RECOGNITION FOR NATIONAL SERVICE DAY. Given under our hands and the Seal of the City of Roanoke this 1st day of April in the year of our Lord in two thousand and thirteen. ATTEST: _ - Stephanie M. Moon David A. Bowers City Clerk Mayor ono, A � 1e i• = CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject Request a Public Hearing to Vacate a Public Utility Easement Located at 3132 Stoneridge Road, SW, Also Known as Tax Map Number 1080733 Background: Philomena A. Smith is the owner of 3132 Stoneridge Road, SW. also known as Tax Map No. 1080733. The property is listed for sale. The property has a Public Utility Easement that must be vacated in order for a future owner to obtain a clear title. Pursuant to the requirements of the Code of Virginia, the City of Roanoke is required to hold a public hearing on the proposed vacation of public property rights. A full report will be included in the April 15, 2013, agenda material for your consideration. Recommended Action: Schedule a public hearing to be held on Monday, April 15, 2013, at 7:00 pm, on the above matter. C ristopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director of Economic Development Cassandra L. Turner, Economic Development Specialist LEGEND THE *TENT OF THIS SKETCH 5 TO SHOW THE LOCAIWIN OF A PROPOSE0 EASEMEM. O wax Ow SET • FM ow mum) CLIME TABLE LINE TABLE aIRVE IN V 1 "' CNORD BAC I Dam LINE LE7VOT I� 12.163 S08-50.00-14 4J ( N$9 BEARING , PROPOSED EASEMENT LINE TABLE LIVE 854JEWG LENGTH 1 IT 0' A TO 574'19VD£ 1671' p.U.E B 70 C 501.12'04'[ 21Y Lou .J SECTION 1 1 C TO D NB73711£ a 7e CHESTNUT HILLS N.B. S R ° )O E 574'19G0£ 7100' 1. PACE 101 1;18.11 SINITA4Y EH£ 120• -7 r 518'IOV0W .r 07'— 1 ILINIlINE P.U.E._5.— , w 68 1 0.277 w, 0.'' MB. 1 � ACREµE\\ I ▪ ,R TANKS a N/F HARRY F. DIMS b B 1_- \ ; TAX/1080734 WALL O.B. 1736. PG 1064 N• le„ VI 18 A I Fs� ,.:8 / 2Y LOT 19 6.B' t 15� 595'1515 .. 1 MTL / pp II ,....iii.„,. / iant., A, Q A .: .� of T 1" �.Lq c \ NCA 19.8' / N Jt 7 NAIL �♦ Tai FOUND / f00'4t •LS4N?ARY SEWER II ingiolef9ALL.,-1/..h0 5.� R� (C. lap PEDGEEOF y (RS V v. £8 5. 0\'‘ / '/ / INEW EASEMENT i DETAIL N.YS NOTES: 1. OWNERS OF RECORD: PHILOMENA A. SMITH EASEMENT PLAT FOR 2. LEGAL REFERENCE INSTRUMENT 8040004135 PHILOMENA A. SMITH 3. TAX MAP NUMBER: 108073} 4. PROPERTY WAY CONTAIN UNDERGROUND UTILITY SERVICE UNES. 3132 STONERIDGE ROAD. S.W. LOT 20 AND A SMALL TRIANGULAR PORTION OF LOT 21. SECTION 4 IMP BOOK CHESTNUT. HILLS TN OF L LNP BOOK 1. PAGE 68 /RD ROANOKE CITY, VIRGINIA "Y.661Y ' 03-OB-t3 y SURVEYED MARCH 8. 2013 JOHN R. McADEN - JOB /Rt310119.00 U Lic. No.OU200 > SCALE: 1" = 30' R' ,. 420 , . TEL 540-772-9580 FAX: 540-772-8050 ORN:EWM PLANNERS ARCH11t0IJ ENGINEERS SURVEYORS CHK:JRM Balzer & Associates. Inc. 1208 Corporate Ora& Roanoke Va. 24018 sum ® AO)� ,. • �,-AP- CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1 , 2013 Subject: Request to Schedule a Public Hearing for the Conveyance of City- Owned Property Located at 1530 Courtland Road, N.E., Roanoke, Virginia 24012 and an Approximate 1.5 acre Portion of the Adjacent Parcel Located at 1684 Courtland Road, N.E., Roanoke, Virginia 24012 Background: 360 Toyota, L.L.C., a Virginia Limited Liability Company, has made a proposal to acquire an approximately 15.68 acre City-owned parcel located at 1530 Courtland Road, N.E., Roanoke, Virginia 24012 (Tax Map No. 3070316), and an approximate 1 .5 acre portion of the adjacent tax parcel located at 1684 Courtland Road, N.E., Roanoke, Virginia, 24012 (a portion of Tax Map No. 3070322). The proposal includes a purchase price of $1 ,035,500. The current assessed value of land for the 15.68 acre parcel designated by Tax Map Number 3070316 and 1 .5 acres of Tax Map Number 3070322 is $1 ,728,155. The reduced purchase price takes into account the extensive site evaluation and site work required to convert the site for 360 Toyota, L.L.C.'s proposed use as a full service automobile sales and repair facility. The contract provides that 360 Toyota, L.L.C. will also be eligible to receive from the City at closing a Site Evaluation Credit not to exceed $35,500 for third party expenses incurred in evaluating the site. A contract has been developed which will convey the property to 360 Toyota, L.L.C, under certain terms and conditions. A public hearing is required prior to City Council authorizing the execution of the contract for the conveyance of the City- owned property. Recommended Action: Authorize the scheduling of a public hearing at City Council's meeting on April 15, 2013, at 7:00 p.m., to consider the conveyance of the aforementioned property. 1/ Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Susan S. Lower, Director, Real Estate Valuation Wayne F. Bowers, Director, Economic Development r°` CITY OF ROANOKE eds OFFICE OF THE CITY CLERK _r . '^` 215 Church Avenue,S.W.,Suite 456 • -� Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON,MMC Deputy City Clerk City Clerk CECELIA T.WEBB Assistant Deputy City Clerk April 2, 2013 Adam Boitnott 2769 Bobwhite Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Boitnott: A communication from the City Clerk advising of your resignation as a member of the Parks and Recreation Advisory Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, April 1, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Parks and Recreation Advisory Board from February 4, 2008 to February 28, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, m_ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board CERTIFICATE OF APPRECIATION PRESENTED TO ADAM BOITNOTT AS A MEMBER OF THE PARKS AND RECREATION ADVISORY BOARD FROM FEBRUARY 2, 2008 TO FEBRUARY 28, 2013 ON THIS 2ND DAY OF APRIL , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: VJ.Cgr <__ IA.a.J . DAVID A.BOWERS STEPHANIE M.M ON MAYOR CITY CLERK owd.„ CITY OF ROANOKE OFFICE OF THE CITY CLERK , 215 Church Avenue,S.W., Suite 456 4 c 4- Roanoke,Virginia 24011-1536 ,,., 11� Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,11310 E-mail derk(!roanoke.a.eov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA 1.WEBB Assistant Deputy Clly Clerk April 1, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that Adam Boitnott has tendered his resignation as a member of the Parks and Recreation Advisory Board, effective February 28, 2013. Sincerely, Stephanie M. Moon, MMC City Clerk PARKS AND RECREATION PARKS Taylor Ave Municipal e,SW;Building 'CAP RA:le 235 Church Avenue,SW; Room 303 Roanoke,Virginia 24ov T®Z ROA N O K E 540.853.2236 fax 540.853.1287 www.roanokeva.gov/play February 28, 2013 Dear Mayor Bowers and Roanoke City Council, As Chair of the Roanoke Parks & Recreation Advisory Committee, it is my sad duty to confirm that Mr. Adam Boitnott has resigned his position from the Committee due to increasing travel in his position with Net Ventures. His presence will be missed. As the Committee is composed of 13 total seats and of the remaining 12 members, only ONE is female, we are actively seeking and recruiting names of qualified and interested women in Roanoke to add to fill the vacant seat on the committee. We will be discussing possible candidates at our March 7' meeting and I expect to have a list of qualified, potential, female candidates to you after that meeting. Thank you so much, 5tout 2.; Gordie ZereP MINUTES Audit Committee of Roanoke City Council Location: Council Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: March 6, 2013 Time: 4:06 p.m. to 4:44 p.m. Attendees: Court Rosen, Audit Committee Chair Sherman Lea, Audit Committee Member Ray Ferris, Audit Committee Member Drew Harmon, Municipal Auditor Dawn Hope Mullins, Assistant Municipal Auditor Pam Mosdell, Information Systems Auditor Ann Shawver, Director of Finance Dan Callaghan, City Attorney Sherman Stovall, Assistant City Manager— Operations 1. Call to Order: Mr. Lea called the meeting to order at 4:06 p.m. 2. Regional Center for Animal Control & Protection: The report was released to the press and City Council in January. Mr. Harmon commented on the importance of Regional Center and the Roanoke Valley SPCA, noting that many dedicated and talented volunteers helped to establish these community assets. Mr. Harmon stated that the complaints prompting the investigation were not frivolous. While no one appeared to personally benefit from the situation, there were issues with how expenses were allocated. Mr. Lea asked if the people at the Regional Center were cooperative during the audit. Mr. Harmon responded that everyone was very cooperative. Mr. Lea asked if there were any recommendations from the report that should be given special attention. Mr. Harmon responded that it will be important that the new Regional Center have sound financial controls in place as it separates from the Roanoke Valley SPCA. Mr. Ferris asked if Auditing consulted with other Commonwealth Attorney's Offices during the course of the audit. Mr. Harmon responded that he had met with the Commonwealth Attorneys from Botetourt and Roanoke Counties during the audit. Mr. Ferrris asked if the Botetourt County Commonwealth Attorney was satisfied with the outcome of the audit. Mr. Harmon responded that he believed Mr. Branscom was satisfied with the outcome given the expected changes in governing and managing the Regional Center. March 6, 2013 Page 2 of 3 Mr. Ferris asked if Botetourt County would be participating in the Regional Center going forward. Mr. Harmon responded that Botetourt County will continue to participate in the Regional Center. The report was received and filed without objection. 3. Jail Cost Report: The jail cost report is prepared by the Department of Finance and the State requires that the section reporting various inmate related revenues and expenditures be reviewed and certified as accurate. Mr. Harmon reported that there were no findings. The opinion was received and filed without objection. 4. Quarterly Audit Plan Update: Mr. Harmon referred the Committee to the "Open Projects' page and noted the addition of a lean project to review the process for issuing assembly permits. The "Current Priorities" page included a Business License Project that should be performed during the summer in advance of a planned redesign and conversion of the business license system. An audit of workers compensation was added based on the issues noted during the annual external audit. Mr. Harmon noted that various follow up audits have been delayed and should be the next priority. Mr. Rosen asked if issues with CSA [comprehensive services act] have improved since the audit. Mr. Harmon responded that expenditures on CSA have significantly declined as Social Services began limiting the number of providers working with a child at one time. Mr. Stovall confirmed that expenditures have been trending down for the last three to four years. Mr. Lea asked what the RCPS Athletics audit encompassed. Mr. Harmon stated the audit arose when a separate fund was created for athletics and school accounting was centralized. The audit primarily involved verifying all athletics-related assets were accurately recorded in the asset system. Mr. Rosen asked about the Food Services audit. Mr. Harmon responded that the audit primarily focused on revenue collections. Mr. Rosen asked if outsourcing in Food Services would be looked at as part of future audits. Mr. Harmon replied that the School Board has been interested in auditing outsourced functions once they are fully established. He expects the Board will request an audit of Food Services outsourcing in one to two years. The report was received and filed without objection. 5. Hotline Update: There have been 18 reports filed since publicizing the hotline in April 2012. Mr. Harmon noted that none of the reports have been frivolous or malicious. As shown in the charts, a majority of March 6, 2013 Page 3 of 3 the reports came from citizens. The one report of embezzlement does not involve a city department or city employees and has been referred to the Police. Two investigations addressing four of the hotline reports were closed during the quarter, as described on page two of the update. One investigation was referred to Human Resources and resulted in personnel action being taken. The second investigation was performed by Auditing, as described in the accompanying report [# 13005]. Mr. Lea asked about the legal requirements to follow through on investigations and to respond to the person who filed the report. Mr. Harmon confirmed that Virginia Code requires auditors to investigate all reports through to resolution. The hotline system provides reporters with a unique key code that enables them to see responses from Auditing without disclosing their identities. Municipal Auditing's procedures include posting a summary of the results of an investigation on the hotline system that the reporter can view. Mr. Lea asked if the Audit Committee Chair receives hotline reports. Mr. Harmon responded that the Audit Committee Chair is setup in the hotline system with an "Advocate" user role. In this role, the Chair only receives those hotline reports that implicate the auditors or auditing department. Mr. Rosen noted that he receives regular updates from Mr. Harmon regarding reports received through the hotline. The report was received and filed without objection. 6. Other Business: The Committee agreed to keep the June 5'" meeting as originally scheduled. Mr. Stovall or Mr. Townsend will represent City Manager during his absence. 7. Adjournment: The meeting was adjourned at 4:44 p.m. Drew Harmon, CPA, CIA Municipal Auditor Audit Committee Secretary '7 CITY OF ROANOE ' OFFICE OF THE CITY CLERK K F '7 v. 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 2401411536 Telephone: 853-2541 Fax:ergs®4$J-1145 STEPHANIE M.MOON,MMC E-mvl, rlerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 2, 2013 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Sonya Echols and William Modica have qualified as members of the Parks and Recreation Advisory Board for three-year terms of office ending March 31, 2016. e a T. Webb, CMC Assistant Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sonya Echols, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2016, according to the best of my ability. So help me God. / on a choi The foregoing oath office {ww�as� taken, sworn to, and subscribed before me by Sonya Echols thisl!_day of kick 2013. Brenda S. Hamilton, Clerk of the Circuit Court I By It\iL.U,1‘ 0ryllt , Cle Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, William Modica, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2016, according to the best of my ability. So help me God. i i liam Modica The foregoing oath of je was taken, sworn to, and subscribed before me by William Modica this / day of Aell 2013. Brenda S. Hamilton, Clerk of th- Circuit Court I By : /1-946-1461“/ h6'-=_ Clerk I CITY OF ROANOKE i • OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 k Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mat: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECEUA T.WEBB,CMC Assistant Deputy City Clerk April 2, 2013 Farren Webb F. W. Webb Properties, LLC P.O. Box 8053 Roanoke, Virginia 24014 Dear Mr. Webb: I am enclosing copy of Ordinance No. 39612-040113 amending and reordaining Ordinance No. 39241-101711, permanently vacating, discontinuing and closing, a portion of right-of-way along Hillview Avenue, S. E., under certain conditions, to extend the time period in which to satisfy the conditions of Ordinance No. 39241-101711 to August 28, 2013. The ordinance further ordains that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of Ordinance No. 39241-101711, adopted on October 17, 2011, and a certified copy of any ordinance amending Ordinance No. 39241-101711, for recordation where deeds are recorded in such Clerk's Office. Furthermore, if the above conditions have not been met before August 28, 2013, then such ordinance, and any ordinance amending Ordinance No. 39241-101711, shall be null and void with no further action by City Council being necessary. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013; and is in full force and effect upon its passage. ecelia T. Webb, CMC Assistant Deputy City Clerk Enclosure Mr. Farren Webb F. W. Webb Properties, LLC April 2, 2013 Page 2 pc: Sean M. Home, LA, Vice-President, Balzer and Associates, Inc., 1208 Corporate Circle, Roanoke, Virginia 24018 Brenda Hamilton, Clerk of the Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Phillip Schirmer, City Engineer Susan Lower, Director of Real Estate Valuation Steven J. Talevi, Assistant City Attorney Rebecca Cockram, Secretary, City Planning Commission k 91ao l3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39612-040113. AN ORDINANCE amending and reordaining Ordinance No. 39241-101711, permanently vacating, discontinuing and closing, a portion of right-of-way along Hillview Avenue, S.E.,under certain conditions, to extend the time period in which to satisfy the conditions of Ordinance No. 39241-101711 to August 28,2013;and dispensing with the second reading by title of this ordinance. WHEREAS,by adopting Ordinance No. 39241-101711 on October 17,2011, City Council intended to allow the permanent vacation,discontinuance and closure of a certain portion of public right-of way situated in the City of Roanoke,under certain conditions,such portion of right-of-way being more particularly described as follows: An approximately 11,296 square foot portion of right-of-way along Hillview Avenue, S.E., between the intersection of Moran Avenue and Hillview Avenue, and east to the City limit, adjoining Official Tax Nos. 4391304, 4391306 and 4400615; WHEREAS, Ordinance No. 39241-101711 provided that the ordinance would be null and void,with no further action by City Council being necessary,if a plat of subdivision implementing the vacation, discontinuance and closure was not recorded within twelve (12) months from the effective date of that ordinance; WHEREAS, the effective date of Ordinance No. 39241-101711 was October 17,2012, and no such plat of subdivision was timely recorded; WHEREAS,F.W.Webb Properties,LLC filed a request dated February 28,2013,requesting that Ordinance No. 392410-101711 be amended and reordained to extend the deadline for meeting all of the conditions in such ordinance for a period of six(6)months from the date of the request to allow all of such conditions to be met; 1 WHEREAS,extending the time to August 28,2013,for all conditions set forth in Ordinance No. 39241-101711 to be met will effectuate the purpose of Ordinance No. 39241-101711; and WHEREAS,notice of a public hearing consistent with Section 30-14 of the Code of the City of Roanoke (1979), as amended, has been published for a public hearing before City Council on April 1, 2013. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the last two (2) paragraphs of Ordinance No. 39241-101711 are amended to read and provide as follows: BE IT FURTHER ORDAINED that the applicant shall,upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke,Virginia,a certified copy of Ordinance No.39241-101711,adopted on October 17,2011, and a certified copy of any ordinance amending Ordinance No. 39241-101711, for recordation where deeds are recorded in such Clerk's Office,indexing the same in the name of the City of Roanoke, Virginia, as Grantor,and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. BE IT FURTHER ORDAINED that if the above conditions have not been met before August 28, 2013, then such ordinance, and any ordinance amending Ordinance No. 39241-101711, shall be null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that Ordinance No. 39241-101711, as amended herein, is reordained. BE IT FINALLY ORDAINED that pursuant to the provisions of§12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 1 ±3E-)._____ ATTEST: 7266etathkratity Clerk. 2 Roll IF-, CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1 , 2013 Subject: Amendment and re-ordainment of Ordinance No. 39241-101711 , vacating, discontinuing and closing an approximate 11 ,296 square foot portion of right-of-way along Hillview Avenue, S.E., between the intersection of Moran Avenue and Hillview Avenue, and east to the City limit, adjoining Official Tax Nos. 4391304, 4391306, and 4400615 to provide additional time to meet all conditions for the closure to become effective. Recommendation: Amend and re-ordain Ordinance No. 39241 -1 01 71 1 to extend the deadline for six (6) months from the date of the request for the extension from F.W. Webb Properties, LLC to allow additional time within which to satisfy all conditions for the closure to become effective. Background: On October 17, 2011 , Ordinance No. 39241 -1 01 71 1 was adopted by City Council, permanently vacating a portion of right-of-way along Hillview Avenue, S.E. between the intersection of Moran Avenue and Hillview Avenue, and east to the City limit. Conditions of the ordinance included the petitioner (F.W. Webb Properties, LLC) record a copy of a plat combining the properties within one year from the effective date of the ordinance. If all the conditions were not met within one year from the effective date of the ordinance, Ordinance No. 39241 -1 01 71 1 would become null and void with no further action by City Council, by its own terms. By letter dated February 28, 2013, F.W. Webb Properties, LLC requested an additional six month time period from the date of the request within which to meet all of the conditions of the closure as set forth in Ordinance No. 39241- 101711 , including the plat recordation process. Accordingly, F.W. Webb Properties, LLC requests Ordinance No. 39241 -1 01 71 1 be amended and re- ordained to allow an additional six months from the date of request to meet all the conditions for vacating, discontinuing, and closing the subject portion of the right-of-way. Planning staff has reviewed the request and has no objection to it. • 11, ul submitted, ris •pher P. Morrill City Manager cc: R. Brian Townsend, Assistant City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Ann H. Shawver, Director of Finance Stephanie M. Moon, City Clerk Chris Chittum, Agent, City Planning Commission F.W. Webb Properties, LLC, property owner Sean M. Horne, LA, Balzer and Associates, Inc. 2 The Roanoke Times Roanoke, Virginia Affidavit of Publication CIT'r CLERK'i3fcp 2Spme3:17 The Roanoke Times BGGT, LLC BGGT, LLC 1208 CORPORATE CIRCLE C/O BALZER AND ASSOC ROANOKE VA 24018 - REFERENCE: 87742713 NRII HE RIIMfRE�C NEARING 13263930 NPH-FW Webb Extensio • The ke will of a cub of Roanoke will M nda a public 2013, on Monday,p.m April State of Virginia 2013,at 2eafter as the soon t aybe her as the City of Roanoke CanmmChaeber. in the Y matter Chamber.C fourth floor,Muni i al Noel ild C.Taylor 215 Church Avenue, S W.. I, (the undersigned) an authorized representative Roanoke v Virgina;Wt'o of the Times-world Corporation, which corporation Congider mefollowing: Request from F.W.Webb is publisher of the Roanoke Times, a daily Properties,uC,to amend condition of ommance No. newspaper published in Roanoke, in the State of 39241.1o1R11 adopted by City Council on October 17. Virginia, do certify that the annexed notice was 2011,to allow more time published in said newspapers on the following of th righimnway along e Hlllview Avenue. S.E. dates: between the Intersection of Moran Avenue and Hlllview Avenue,and east to the City limit,adjoining Official Tax Nos 4391304,4391306 and 4400615 xilay E a of the In the office of the City Clerk. City/County of Roanoke, Commonwealth/State of Room 456,Noel C.Taylor Virginia. Sworn and subscribed before me this 'Church een sue,S W., Roanoke,Virginia. r"Z.v$%tay of March 2013 . Witness my hand and All parties In interest and citizens may appear on the official seal . above date and be heard on the matter, If you are a person with a disability who u,` \ qyl� Notary Public needs accommodations for �$1�(�'a„yq (1.\ t�r\�r ". r,r,�, his hearing,please contact U the City Clerk's Office,at • �VNIA the 2641,before noon the MAN , the Thursday before me date of the hearing listed `��P ,rl ....... !above. under my hand this Q O'4P�O ��'�. ' b i� 12tM1 day of Maroh,2011 ? Stephens M.Moon,MMC - ¢: �9 0 eR T '. C3 r City Clerk.co PUBLISHED ON: 03/14 03/21 ;rat �Cy p4-R k,\ : a 113263930) P, � 1-4. i TOTAL COST: 398.16 FILED ON: 03/25/13 Authori zed Signature: /MIA ,ci / SET 3 ea411 I, Billing Services Representative ∎ ° NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Monday,April 1, 2013,at 2:00 p.m.,or as soon thereafter as the matter maybe heard,in the Council Chamber, fourth floor,in the Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke, Virginia, to consider the following: Request from F.W. Webb Properties, LLC, to amend a condition of Ordinance No. 39241-101711 adopted by City Council on October 17, 2011, to allow more time for the vacation of a portion of a right- of-way along Hillview Avenue, S.E., between the intersection of Moran Avenue and Hillview Avenue, and cast to the City limit, adjoining Official Tax Nos. 4391304, 4391306 and 4400615. A copy of the request is available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office,at 853-2541,before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 12thday of March , 2013. Stephanie M. Moon, MMC City Clerk. Notice to Publisher: Publish once in the Roanoke Times on Thursday, March 14 and Thursday, March 21. Send affidavit to; Send Bill to: Stephanie M. Moon, MMC, City Clerk Sean M. Home, LA, Vice-President 215 Church Avenue, S.W., Room 456 Balzer and Associates, Inc. Roanoke, VA 24011 1208 Corporate Circle, S. W. (540) 853-2541 Roanoke, Virginia 24018 (540) 772-9580 w CITY OF ROANOKE o _ye _" OFFICE OF THE CITY CLERK �_. __ 215 Church Avenue,S.W., Suite 456 - r Roanoke,Virginia 24011-1536 '1 Telephone: (540)853-2541 Fax: 1540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkCroanokeva.gov JONATHAN E CRAFT,CMC Deputy City Clerk City Clerk CECELIA T.WEBB March 5, 2013 Assistant Deputy City Clerk Sean M. Horne, LA Vice-President Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Horne: This will acknowledge receipt of your letter dated February 28, 2013, requesting that Ordinance No. 39241 -101711 be reinstated and amended to extend the effective date for a period of six months in order to proceed with the plat recordation as specified in the abovementioned measure. Copy of your letter has been forwarded to the Planning Building and Development Department and City Attorney to prepare the appropriate documents for consideration by City Council at its regular meeting scheduled to be held on Monday, April 1 at 2:00 p.m. Inasmuch as the matter requires a public hearing be held, a notice of public hearing will be published in the Roanoke Times once on Thursday, March 14 and Thursday, March 21 . Lastly, if you should have questions regarding the process as outlined above, please feel free to contact me. Sincerrelly'��p�" 0') ilt) Stephanie M. Moon, MMC City Clerk pc: Rebecca Cockram, Secretary, City Planning Commission, w/attachment Daniel]. Callaghan, City Attorney, w/attachment BAIRD AND REFLECTING TOMORROW February 28,2013 City of Roanoke Noel C.Taylor Municipal Building 215 Church Avenue, S.W. Suite 456 Roanoke,VA 24011-1536 Attn:Mrs. Stephanie M.Moon,MMC—City Clerk Re: F.W. Webb Properties,LLC Ordinance No. 39241-101711 Dear Ms.Moon, On behalf of F.W. Webb Properties, LLC, we are requesting an extension for Ordinance number 39241-101711. The ordinance was approved on the 17 day of October in 2011 by the City Council of the City of Roanoke. The developer is requesting a six (6) month extension from the date of this letter to record the plat and put into effect the subject ordinance. The original ordinance and plat was not recorded within the specified one(1)year from the approval date of October 17,2011.The developer has been in the process of determining the appropriate course of action for future development on the property. F.W. Webb Properties, LLC is requesting the extension to be able to proceed with the plat recordation as originally proposed. Please let this serve as our request to reinstate the existing ordinance and extend the effective date for a period of six(6)months. Contact us with any questions or concerns. Sincerely, Balzer and Associates,Inc. Sean M.Home, LA Vice President PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS ROANOKE •RICHMOND •NEW RIVER VALLEY • SHENANDOAH VALLEY 1208 Corporate Circle•Roanoke,Virginia 24018•(540)772-9580•FAX(540)772-8050 wwwbalzer.cc li Planning Building & Development ® Room 166, Noel C. Taylor Municipal Bldg. a 215 Church Avenue, S.W., Room 166 Roanoke, VA 1 ROANOKE 5408531 30 fax0540.853.1230 planning@roanokeva.gov March 1 , 2013 Mr. Sean M. Home, LA Vice President Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Re: F.W. Webb Properties, LLC Ordinance No. 39241-101711 Thank you for your letter dated February 22, 2013 requesting a six-month extension for Ordinance number 39241-101711 , approved by Roanoke City Council. Although in the past we have presented such requests to City Council in a public meeting, our new City Attorney has advised us that such requests will now require a public hearing before Council, and thus a public advertisement for the hearing. If your client wishes to proceed, we will advertise this matter for the next possible public hearing date. For future reference, in regards to a street/alley closure, a property owner/developer may request an extension of City Council, through the City Clerk's Office. Such a request shall be heard by City Council at a public hearing convened after the usual notice of public hearing. The request will be forwarded by the City Clerk to the Department of Planning Building and Development immediately upon receipt, The Department of Planning Building and Development will prepare a report to City Council and prepare an appropriate notice of public hearing. At its public hearing, City Council may request the Planning Commission to conduct a second public hearing after which the request would return to City Council. A request to amend any other condition after City Council has adopted an ordinance which closes a street/alley should be the subject of a new petition and the subject of public hearings before the Planning Commission and City Council. Please note F.W. Webb Properties, LLC will be responsible for all advertising costs associated with the required public hearing as well as any additional public hearings requested by City Council, if any. Mr. Sean Horne March 1 , 2013 Page 2 Please let me if your client would like to proceed, or of any questions or concerns you may have regarding this matter at 540.853.1334 or bt.fitzpatrick@roanokeva.gov. Sincerely yours, 5 T 1L-_- B.T. Fitzpatrick III City Planner/GIS Analyst BALM AND ASSOCIAYES REFLECTING TOMORROW February 22,2013 City of Roanoke Planning Division—Room 166 215 Church Avenue,S.W. Roanoke,VA 24011 Attn:Beverly T.Fitzpatrick III—City Planner/Spatial Analyst Re: F.W. Webb Properties,LLC Ordinance No. 39241-101711 Dear Mr.Fitzpatrick On behalf of F.W. Webb Properties, LLC, we are requesting an extension for Ordinance number 39241-101711. The ordinance was approved on the 17 day of October in 2011 by the City Council of the City of Roanoke. The developer is requesting a six (6) month extension from the date of this letter to record the plat and put into effect the subject ordinance. The original ordinance and plat was not recorded within the specified one(1)year from the approval date of October 17,2011.The developer has been in the process of determining the appropriate course of action for future development on the property. F.W. Webb Properties, LLC is requesting the extension to be able to proceed with the plat recordation as originally proposed. Please let this serve as our request to reinstate the existing ordinance and extend the effective date for a period of six(6)months. Contact us with any questions or concerns. Sincerely, Balzer d sociates,Inc. Sean M. ome,LA Vice President PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS ROANOKE • RICHMOND •NEW RIVER VALLEY • SHENANDOAH VALLEY 1208 Corporate Circle•Roanoke.Virginia 24018.(540)772-9580•FAX(540)772-8050 www.balzer.cc of CITY OF ROANOKE a k i°1 ' OFFICE OF THE CITY CLERK '.-v.., __ 215 Church Avenue,S.W.,Suite 456 4- it - Roanoke,Virginia 24011-1536 A Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkCroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 2, 2013 Jacqueline L. Shuck, Executive Director Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012-1148 Dear Ms. Shuck: I am enclosing copy of Resolution No. 39613-040113 approving the Roanoke Regional Airport Commission's 2013-2014 proposed operating and capital budget, upon certain terms and conditions. The abovereferenced measure was adopted, by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013. Sire :ly, Si- ecelia T. Webb, CMC Assistant Deputy City Clerk Enclosure pc: Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. 0. Box 29800, Roanoke, Virginia 24018 Christopher P. Morrill, City Manager Ann H. Shawver, Director of Finance Daniel J. Callaghan, City Attorney Amelia Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of April, 2013. No. 39613-040113. A RESOLUTION approving the Roanoke Regional Airport Commission's 2013-2014 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the City of Roanoke hereby approves the Airport Commission's 2013-2014 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, as more particularly set forth in a report from the Commission to this Council dated March 19, 2013. ST: A354nfJStlYCity Clerk. K:\Measures\Airport Commission Annual Budget 2013.doc ROANOKE REGIONAL AIRPORT COMMISSION 5202 Aviation Drive Roanoke.VA 24012-1148 (540)362-1999 FAX(540)563-4838 www roa nokea irport.com March 19, 2013 Honorable Mayor and Members Roanoke City Council 215 Church Avenue, SW Roanoke,Virginia 24011 Re: Roanoke Regional Airport Commission Fiscal Year 2013- 2014 Budget and Proposed Capital Expenditures Dear Mayor Bowers and Members of Council: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2013-2014 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 19, 2013. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget or for the listed Capita] Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission,thank you very much for your assistance and cooperation. Very truly yours, Jacqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel Roanoke City Attorney Stephanie Moon, Clerk, Roanoke City Council ATTACHMENT I ROANOKE REGIONAL AIRPORT COMMISSION PROPOSED BUDGET FISCAL YEAR 2013-2014 2012-2013 2013-2014 Budget Budget Percentage EXPENSE BUDGET Expenditures Expenditures Change 1 Operations and Maintenance Expenses A. Salaries,Wages and Benefits $4,375,228 $4,475,515 2.3% B. Operating Expenditures 3,198,122 3,181,773 -0.5% C. Other Maintenance&Improvement Projects 157,025 81,246 -48.3% Total Operations and Maintenance 7,730,375 7,738,534 0.1% 2 Non-Operating Expenses A. Interest 35,376 31,173 -11.9% B. Debt Service 92,762 96,965 4.5% Total Non-Operating 128,138 128,138 0.0% 3 Capital Expenses A. Capital Projects and Purchases 168,400 139,396 -17.2% B. Capital Improvement Fund(Surplus) 88,144 44,820 -49.2% Total Capital Expenses 256,544 184,216 -28.2% Total Budgeted Expenditures 8,115,057 $ 8,050,888 -0.8% 2012-2013 2013-2014 Budget Budget REVENUE PROJECTIONS Revenues Revenues Change 1 Operating Revenues A. Airfield $1,238,419 $1,251,743 1.1% B. General Aviation 474,757 483,337 1.8% C. Terminal Related 5,150,703 5,196,843 0.9% D. Other Revenues 326,382 329,154 0.8% Total Projected Operating Revenues 7,190,261 7,261,077 1.0% 2 Non-Operating Revenues A. Interest on Investments 354,591 346,732 -2.2% B. Gain(Loss)on Sale of Assets 5,000 5,000 0.0% C. State Funds 427,205 324,919 -23.9% D. Federal Reimbursable Funds 138,000 113,160 -18.0% Total Projected Non-Operating Revenues 924,796 789,811 -14.6% Total Projected Revenue $ 8,115,057 $ 8,050,888 -0.8% ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) Projects A. Terminal Improvements: Phase 2: 1. Description: Upgrades to terminal including new lobby lighting, baggage claim belts, rental car counters, renovated office and concession areas, and an additional jetbridge. 2 Funding: The estimated budget is $3,200,000. 3. Anticipated Funding Sources: State Entitlement Funds: $1,600,000 Commission Funds: $1,600,000 B. Rehabilitate Terminal Exterior: 1. Description: The seals and joints on the terminal's exterior panel system are in need of replacement, all windows need re-glazing, and the decorative terminal front requires a new paint system and some restorative work. 2. Funding: The estimated cost is approximately $770,000 3. Anticipated Funding Sources: State Aviation Entitlement Funds: $ 616,000 Commission Funds: $ 154,000 C. ADA Related Improvements: 1. Description: Having conducted a recent ADA audit, it has been determined that improvements can be made to assist persons with disabilities in using and moving about the airport. Some of these improvements are included in the Phase 1 Terminal Improvement project currently underway. This project would address areas outside the building. 2. Funding: The estimated cost is $230,000. 1 3. Anticipated Funding Sources: State Aviation Entitlement Funds: $ 184,000 Commission Funds: $ 46,000 D. Parking Lot Renovations; 1. Description: In the coming year a Parking Lot Master Plan will be developed to address various issues relating to the public parking lots, such as landscaping replacement, rental car lot expansion, access from the lot to the terminal, covering the walkway, etc. Subsequent to this Plan being developed, various improvements and upgrades will be undertaken. 2. Funding: The estimated budget is $1,000,000. 3. Anticipate Funding Sources: Commission Funds: $1,000,000 Anticipated Funding Sources: State Aviation Grant Funds 2,400,000 Commission Capital Funds 2,800,000 City and County Funds 0 Estimated Total Projects Funding $5,200,000 2 RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 19th day of March 2013 No. 05-031913 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2013-2014. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2013-2014 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 19, 2013, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2013-2014 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: 1 . `4Be ls-nt/ J Sec try • VOTE: AYES' Dooley,Gust,Lawrence,Minnix, Porterfield NAYS' None (t'n 1 I i. - CITY COUNCIL AGENDA REPORT . To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject Annual Budget - Roanoke Regional Airport I would like to sponsor a request from Jacqueline L. Shuck, Executive Director of the Roanoke Regional Airport, for City Council to approve its Fiscal Year 2013- 2014 Operating Budget and Capital Expenditures. ristopher P. Morrill City Manager Distribution: Council Appointed Officers qua 't, CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject Status Report - Partnership for a Livable Roanoke Valley I would like to sponsor a presentation from Wayne Strickland, Executive Director of the Roanoke Valley-Alleghany Regional Commission to present a report to City Council on the Regional Commission's "Partnership for a Livable Roanoke Valley" initiative. Christopher P. Morrill City Manager Distribution: Council Appointed Officers z m. a ;rc .,3 Partnership for a LIVABLE ROANOKE VALLEY Survey Results , Goals of the Partnership , and 2013 Plan Presentation to the City of Roanoke Council Meeting April 1, 2013 Who ' s Leading the Partnership Livability Steering Committee • Botetourt County • Craig County • Franklin County Botetourt County • Roanoke County Craig County ,. • City of Roanoke City of Roanoke • City of Salem City of •lem • Council of Community Services Roanoke • Roanoke Valley-Alleghany Regional Commission County • Roanoke Valley Area MPO • VA Department of Transportation Franklin County • Virginia Western Community College • Western VA Water Authority • Carilion Clinic • Roanoke Regional Chamber of Commerce • Citizen-At-Large i Organizations Housing Land Use Community Housing Partners Advisory Council of Homelessness Freedom First Credit Union Roanoke Valley Urban Forestry Council LOA Area Agency on Aging Valley Metro Roanoke Valley Realtors Association Western Virginia Land Trust Total Action Against Poverty The Orvis Company Town of Vinton Economic & Workforce Development Energy & Environment Goodwill Industries of the Valleys Appalachian Power Company Roanoke Regional Partnership Cabe! Brand Center Va. Dept. of Housing & Community Development Community Alliance for Energy Efficiency Roanoke Regional Chamber of Commerce Roanoke Valley Cool Cities Coalition Junior Achievement of Southwest Va. Roanoke Gas Company Western VA Workforce Investment Board Va. Dept. of Environmental Quality Community Housing Partners Transportation Health & Education Blue Ridge Independent Living Center New Horizons Healthcare Freedom First Credit Union Child Health Investment Partnership RADAR Carilion Roanoke Valley Greenway Commission Ferrum College Roanoke Regional Chamber of Commerce Junior Achievement of Southwest Va. LOA Area Agency on Aging Roanoke Higher Education Center Virginia Department of Transportation United Way of the Roanoke Valley Western VA Workforce Investment Board STAKEHOLDER PUBLIC PLANNING PROCESS ENGAGEMENT ENGAGEMENT n (D CD 1 r : (D m D -0 N _ i M CI (p <n (D p N C to fal) y -I N T T N CD p C O O as R o, (D Q R 7 p O _ O (D 0 Q ..0 u +. • co n D N o n O T CA Q 7 ((D ? C/) C t� a c 0 A O • (D -Op p N (�D x '< cn + O p Cr fD 0- r (D O CD 3 CI) cD MINIM • (D MN p C (1) (p if. i if < 0,, xi p cn O < (D C) O N v, o N 0 R. SAMPLE RESULTS OF VIRGINIA TECH LIVABILITY SURVEY Virginia Tech Livability 103 347 Botetourt County City of Roanoke X296 City of Salem Craig County Franklin County Roanoke County 176Y \_84 1,030 Participants 24 Survey - Broad Area Roanoke MSA Economic development,job creation, keeping jobs in.. 92 Clean water and air 85 Preventive health care and lowering health care costs 77 Educational options and academic performance 76 Fire and police services 75 Energy efficiency and local energy sources 68 Affordable and accessible housing 51 Transportation options and efficiency 47 Bringing people together for a sense of community 39 Land development in existing communities 25 -i Local arts and culture 23 1 I 0 20 40 60 80 100 Percentage of Respondents that Identified Housing Areas as a "Top P Cit y of Roanoke Housing for multi- generational families Housing for elderly/disabled Affordable housing options Energy efficient housing 0 20 40 60 80 100 Percentage of Respondents that Identified Transportation Areas as a "To p Priority" City of R oanoke Managing Traffic in the area Promote alternative transportation options Improve sidewalks, walking paths and trails Provide passenger rail service Provide public transportation to more citizens 0 20 40 60 80 100 Percentage of Respondents that Identified Land "Top Priority"Usa e Issues as a "To g City of Roanoke Preserving public access to land for recreational & sporting uses Having less restriction on land development Using large areas of land to attract industrial development Encouraging development in green areas or rural land. Encouraging commercial development in existing communities Preservation of green areas & rural land 0 20 40 60 80 100 Percentage of Respondents that Identified Energy Issues as a "Top P City of Roanoke Programs to assist low income citizens with energy costs Promotion and encouragement of energy efficiency & conservation Reducing the regulation of traditional energy sources, such as coal Exploration of alternative and renewable sources of energy Generation of energy using local sources 0 20 40 60 80 100 Percentage of Respondents that Identified Environmental Issues as a "To p Priority" City of Roanoke Preserving scenic vistas and views of the mountains Beautification of public spaces Would you be willing to pay more for clean water? Would you be willing to pay more for clean air? 0 20 40 60 80 100 Percentage of Respondents that Identified Economic Issues as a "To p City of Roanoke Promoting local tourism attractions and outdoor recreation Making the areas attractive as a retirement destination Increasing manufacturing jobs Providing job training to citizens Preservation of existing jobs and a stable population in the area Bringing jobs and population growth to the area 0 20 40 60 80 100 Percentage of Respondents that Identified Health Issues as a "To p Priority" City of Roanoke Programs aimed at assisting with health care cost Programs aimed at preventative care Ensuring the availability of high quality medical care in the area Increasing programs aimed at improving local residents health 0 20 40 60 80 100 Percentage of Respondents that Identified Education Issues as a "To p Priority" City of Roanoke Providing college scholarship programs Improving graduation rates Improving safety in the schools Improving the performance of schools in the area Improving pre-school options in the community 0 20 40 60 80 100 Percentage of Respondents that Identified Arts & Cultural Issues as a "Top Priority" City of Roanoke Highlighting the unique culture of the region. Bringing more live performances to the area. Supporting local area museums. Improving artistic and cultural offerings in the area. 0 20 40 60 80 100 Percentage of Respondents that Identified Fire and Police Services as a "To p Priority" City of Roanoke Increasing emergency management services in the area. Reduction in criminal activity in the area. Increasing fire protection services in the area. Increasing police in the area. 0 20 40 60 80 100 Percentage of Respondents that Identified Sense of Community as a "To p Priority" City of Roanoke Local governments in the Roanoke Valley combine efforts to provide services and solve challenges. Everyone doing there part to make the community a better place to liv: Increasing volunteerism in the community. Being in a community in which people care about each other. 0 20 40 60 80 100 Survey — What do you like best about living in the Roanoke Valley Outdoor Activities Safety Quality Of Life ,,,.., ArtslCultu re nte ■ Etl/Eucalion rtainment Mountains/Scenery Community/People iUSize a) — Rural Areas Survey — What do you think is the greatest challenge for the Roanoke Valley? Industry/Business Crime/Drugs/Gangs Poverty Cooperation/Leadership Jobs/ Economy a i ransportation w Education c2 Healthcare WORKING VISION , GOALS , AND 2013 PLAN Mission and Vision of Livable Roanoke Valley Mission Promote Economic Opportunity and Quality of Life in the Roanoke Valley Vision A livable Roanoke Valley is a place of natural beauty and caring citizens who work together to achieve a balance between preservation and opportunity, while striving to create vibrant, healthy, and prosperous communities . Working Goal Areas of Livable Roanoke Valley Economic Opportunity: Creating jobs, increasing incomes and growing businesses to improve the quality of life for all residents of the Roanoke Region . Workforce Development: Providing access to job training and educational advancement by fostering a culture of lifelong learning for people of all ages and abilities. Healthy-Vibrant Communities: Working collaboratively to preserve the historic and natural assets of the region while leveraging our resources to advance a healthy population and environment. Planning e re re do we we now? How will we get there? want to be? Economic Workforce Development Development 0 •.•••'......1.... 01:Aliv) ler Healthy / Vibrant To v • Trends o - Future Communities o ED• SWOT cc cu cc Vision • VT Survey > 2013 • Integration Goal 1 • Public Goal 2 Engagements 2013 Economic • • Existing Reports Collaboration S°c'a� & Goal 3 Conditions • Goal .... • Data • Current Plans Future Scenarios Environmental Scan Development of Indicators & Implementation Framework • e IMP Public u reac • Key informant interviews LET THE IDEAS BEGIN.) • L o c a I government work We're looking for practical ©_ OPEN SUBMISSION and resourceful ideas. Sessions Submit Ideas GET ON THE 1 What's Your Idea? +10 Points LEADERBOARD public 00000 Give Fe edback • Multiday i n U t More Points means better st:" +2 Points chances at rewards. Support Good Ideas /Seconded! meetings 4 +2 Points to lot tie • O O Continuous outreach a t - loat their way to the top. I 9 9 t 11 Iivableroanoke.org. • ir Sometimes well put a topic VOTING into Voting so you can help us Your vote counts. pick the best ideas. Additional Information Visit www. livableroanoke . org • Project Director — Wayne Strickland wstrickland @rvarc. org • Project Manager — Jake Gilmer jgilmer @rvarc. org • Public Involvement — Dan Merenda danm @councilofcommunityservices . org IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39614-040113. A RESOLUTION accepting the FY 2012 State Homeland Security Program Grant from the Virginia Department of Emergency Management (VDEM), to the City and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY 2012 State Homeland Security Program Grant offered by the Virginia Department of Emergency Management (VDEM) in the amount of $30,000, to be used for HAZMAT Team equipment and training for the Roanoke Fire-EMS. There is no matching fund requirement for this grant. The grant is more particularly described in the City Council Agenda Report dated April 1, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. a. h City Clerk. R-Homeland Security Program Grant(VDEM7-FY2012-HAZMAT Team Equipment and Training IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. .39615-040113. AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management(VDEM)for the purchase of Haz-Mat Team equipment, amending and reordaining certain sections of the 2012-2013 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment 35-520-3539-2035 $ 30,000 Revenues SHSP Haz-Mat Team FY13 35-520-3539-3539 30,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AT ' k zz5/3 i • 4' µ'1 City Clerk. 01an, CITY COUNCIL AGENDA REPORT ,., ' To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject: Virginia Department of Emergency Management HAZMAT Grant Acceptance Background: Roanoke Fire-EMS serves as the region's Hazardous Materials Team. The Virginia Department of Emergency Management (VDEM) allocates funds each year to regional HAZMAT Teams for related expenses. On March 13, 2013, VDEM awarded the City of Roanoke funds in the amount of $30,000 from the FY 2012 State Homeland Security Program Grant. This grant requires no matching funds from the City. These grant funds will be used to purchase equipment to support the City of Roanoke HAZMAT Team. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying resolution accepting this grant. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $30,000 and appropriate funding in the same amount to an expenditure account established by the Director of Finance. • opher P. Morrill City Manager Distribution: Council Appointed Officers ➢ '. 5•^ COMMONWEALTH of VIRGINIA MICHAEL M.CLINE Department of Emergency Management 10501 Trade Court Slate Coordinator Richmond,Y,rginia 23236-3713 (804)897-6500 JACK E.KING (TDD)674-2417 Chief Deputy Coordinator FAX(804)897-6506 BRETT A.BURDICK March 13,2013 Deputy Coordinator Mr.Christopher P.Morrill City Manager Roanoke City 215 Church Avenue,SW Roanoke, Virginia 24011 Dear Mr. Morrill: I am pleased to inform you that the Virginia Department of Emergency Management Grants Office has approved the application for funding under the FY 2012 State Homeland Security Program(SHSP)in the amount of$30,000.00. The City of Roanoke will use this grant funding to support the Roanoke City HazMat Team. Enclosed you will find the Grant Award and Special Conditions documents.Please return this executed Grant Agreement and Special Conditions within 30 days from the receipt of this letter. This award is subject to all administrative and financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement,and the award will be subject to termination for cause or other administrative action as appropriate. The Commonwealth will send grant funds to a sub-grantee on a reimbursement basis for allowable expenditures.To accomplish this,you will be required to enter all financial documentation,which includes requests for funds in the VDEM Grants Management System. This process has already been initiated with the on-line budget development for this project Any changes to the budget will require preapproval by the VDEM Grants Office and must be requested through the system. The end of the program period is December 31,2013,for obligation purposes and January 31,2014,to complete expenditures and finalize the close out reporting process.During this program period,all subgrantees are required to submit quarterly progress reports.This form can be found at http://www.vaemergency.gov/em-community/grants. "Working to Protect People, Property and Our Communities" Mr.Christopher P.Morrill Page 2 March 13,2013 If you have questions regarding this award,please contact Kerry Stuver,Grants Administrator, at(804)897-9763.Congratulations, and we look forward to working with you. Sincerely, Michael M.Cline MMC/ks c: Honorable Terrie-L.Suit,Secretary of Veterans Affairs and Homeland Security Tiffany Bradbury,Roanoke City Fire-EMS "Working to Protect People, Property and Our Communities" Virginia Department of VI; Emergency Management Grant Agreement Page 1 of 1. RECIPIENT NAME AND ADDRESS Onduding De CIAO 4 AWARD NAME: 2012 SHSP Roanoke City 5.PRQIECT PERIOD. FROM 10/1/12 TO 12/31/13 215 Church Avenue, $W BUDGET PERIOD FROM 10/1/12 TO 12/31/13 • Roanoke,Virginia 24011 6.AWARD DATE: 3/13/13 2.GRANTEE IRSNENOOR NO. 7.AMOUNT OF THIS AWARD $30,000.00 546001569 &TOTAL AWARD - S3&000.00 9.RECIPIENTNCP4FEDERAL COST SHARE REQUIREMENT a PROJECTTTRE Roanoke City HazMat Team Equipment 10.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CMDII1ONS OR UMUTATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 11.STATUTORY AUTHORITY FOR GRANT The proles is supported under Department of Homeland Security AppupdatIons AQ 2010(PUticLzw 111-093) 12.METHOD OF PAYMENT Cununomle81th of Virginia Amounting System AGENCY APPROVAL GRANTEE ACCEPTANCE 13.TYPED NAME AND TTUE OF APPROVNGVPEM OFFICIAL 14.TYPED NAME MOTTLE OF AUTHORIZED GRANTEE OFFICIAL Michael M.Cline Christopher P.Morrill State Coordinator City Manager 15.SIGNATURE OF APPROVING VOEM OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 16k DATE 31WI13 Vuginia Dapartrnen[of AWARD CONTINUATION SHEET rrr���t Emergency Management at�// Grant Agreement Page 2of4 Award Name: 2012 State Homeland Security Program Award Date: March 13, 2013 SPECIAL CONDIT IONS 1. The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,Cost Principles,and Audit Requirements.A non-exclusive list of regulations commonly applicable to DHS grants are listed below A. Administrative Requirements 1. 44 CFR Part 13,Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals,and Other Non-Profit Organizations(OMB Circular A-I 10) 3. Virginia Department of Emergency Management Sub-grantee Administrative Guide B. Cost Principles 1. 2 CFR Part 225,Cost Principles for State, Local and Indian Tribal Governments(OMB Circular A- 87) 2. 2 CFR Part 220,Cost Principles for Educational Institutions(OMB Circular A-21) 3. 2 CFR Part 230,Cost Principles for Non-Profit Organizations(OMB Circular A-122) 4. Federal Acquisition Regulations(FAR),Pad 312 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133,Audits of States,Local Governments,and Non-Profit Organizations 2. Recipient understands and agrees that It cannot use any federal funds,either directly or indirectly,in support of the enacmient,repeal,modification or adoption of any law,regulation or policy,at any level of government,without the repress prior written approval of FEMA 3. The recipient must submit a Quarterly Progress Report.Failure to provide this information may result in VDEM withholding grant finds from further obligation and expenditure.Reports are due on January 15, April 15,July 15,and October 15.A report must be submitted for every quarter of the period of performance,including partial calendar quarters,as well as for periods where no grant activity occurs. Future awards and fund draw downs may be withheld,if these reports are delinquent The final Progress Report is due 90 days after the end date of the performance period. 4. In the event VDEM determines that changes are necessary to the award document after an award has been made,including changes to period of performance or terms and conditions,recipients will be notified of the changes in writing_Once notification has been made,any subsequent request for funds will indicate recipient acceptance of the changes to the award. > et Virginia Department of AWARD CONTINUATION SHEET a Emergency Management Grant Agreement Page 3 of 4 Award Name: 2012 State Homeland Security Program Award Date: March 13, 2013 5. The recipient shag not undertake(obligatelexpend federal and/or matching funds)any project having the potential to Impact Environmental or Historical Preservation(EHP)resources without the prior approval of FEMA,including but not limited to commutations towers,physical security enhancements,new construction,and modifications to buildings,structures,and objects that are 50 years old or greater. Recipient must comply with all conditions placed on the project as the result of the EHP review.Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements.If ground disturbing activities occur during project implementation,the recipient most ensure monitoring of ground disturbance,and it any potential archeologIcal resources are discovered,the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office.Any construction activities that have been initiated without the necessary EHP review and approval will result In a non-compliance finding and will not be eligible for FEMA funding. 6. The redplent agrees that federal funds under this award will be used to supplement,but not supplant,state or local funds for homeland security preparedness. 7. The recipient agrees that the use of funds under this grant will be in accordance with the Fiscal Year 2010 Homeland Seauity Grant Guidelines and must support the goals and objectives included in the State Homeland Security Strategy. 8. The recipient agrees that all publications created with funding under this grant shall prominently contain the following statement:'Thu document was prepared under a grant from FEMA's Grant Programs Directorate, U.S.Department of Homeland Security.Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Directorate or the U.S.Department of Homeland Security." 9. The recipient agrees that,when practicable,any equipment purchased with grant funding shall be prominently marked as follows:'Purchased with funds provided by the U.S.Department of Homeland Security." 10. The recipient agrees to cooperate with any assessments,national evaluation efforts,or information or data collection requests,including, but limited to,the provision of any information required for the assessment or evaluation of any activities within this project. .a+ mvatj Virginia Department of AWARD CONTINUATION SHEET A' Emergency Management Grant Agreement Page u/nod 4of4 Award Name: 2012 State Homeland Security Program Award Date: March 13, 2013 11. National Incident Management System Implementation Compliance In accordance with HSPD-5,the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants,contracts,and other activities.No federal funds will be released to the primary grantee and any other entity participating and benefiting In this project if this requirement has not been met. In the event of a Corrective Action Plan submitted,VDEMISAA will determine if the sub-grantee(s)has (have)made sufficient progress to disburse funds. 12. All conferences and workshops using federal preparedness funds must pertain to the project being funded. The recipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.va.emeroenw.com under Grant Information.These reports must be remitted with your request for reimbursement.Failure to do so will result in a delay of payment until received. 13. Recipients agree that under program guidelines,travel expenses are allowable for approved training, planning,administrative,and exercise activities following local,state,and federal guidelines. Prior to traveling for these activities outside of contiguous United States(OCONUS)as well as to Canada and Mexico,preaooroval is required by the state and FEMA through the SAA office. Please reference 2 CFR 225,App.A,C.1.a,in regard to reasonableness when considering requests for travel of this type.Where applicable,you should also reference the following regarding travel:the Western Hemisphere Travel Initiative(htto://wvnv.dhs.gov/files/programs/tic 1200693579776.shim). &IRm�,, CITY OF ROANOKE IJ 1,-. :?\ OFFICE OF THE CITY CLERK -'�,' �} 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 loptesi�'d�/ Telephone:ax: (540)853-1145 541 STEPHANIE M.MOON,MMC E-mail: elerkdroanokeva.go. JONATHAN E.CRAFT,CMC Deputy City Clerk City Clerk CECELIA T.WEBB.CMC Assistant Deputy City Clerk April 2, 2013 Glenda Edwards, Executive Director Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Edwards: I am enclosing copy of Resolution No. 39616-040113 expressing City Council's support of the Roanoke Redevelopment and Housing Authority and its Choice Neighborhoods Planning Grant process; and the actions to provide a framework for the future revitalization of the Loudon Melrose/Shenandoah West neighborhoods. The abovereferenced measure was adopted, by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013. Sin �j,i'L J t,delidT. Webb, CMC Assistant Deputy City Clerk Enclosure pc: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools Cindy Poulton, Clerk, Roanoke City School Board Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Bob Clement, Neighborhood Services Coordinator l IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39616-040113. A RESOLUTION supporting the Roanoke Redevelopment and Housing Authority's Choice Neighborhoods Planning Grant Process in the Loudon Melrose/Shenandoah West neighborhoods. WHEREAS, on October 11, 2012, the United States Department of Housing and Urban Development (HUD) awarded the Roanoke Redevelopment and Housing Authority (RRHA) a $200,000 Choice Neighborhoods Planning Grant to be used to develop a Transformation Plan for the Loudon Melrose/Shenandoah West neighborhoods, and no matching funds were required from the City for this grant; WHEREAS, HUD's Choice Neighborhoods Initiative is designed to promote comprehensive revitalization of neighborhoods through a focus on a neighborhood's housing, its residents, and its community well-being; WHEREAS, the Loudon Melrose/Shenandoah West neighborhoods contain a significant amount of Roanoke's public housing in need of renovation and revitalization along with surrounding and adjacent opportunities for complimentary community and economic development; WHEREAS, the Choice Neighborhoods Planning Grant process requires significant participation, input, support, and cooperation from residents, non-profit and civic organizations, community service organizations, local government, and schools; and WHEREAS, through use of the Choice Neighborhoods Planning Grant, a Transformation Plan will be developed which will enable the RRHA to pursue a variety of financial resources for implementation of the Transformation Plan, including a Choice Neighborhoods Implementation Grant from HUD. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby expresses its support of the RRHA and its Choice Neighborhoods Planning Grant process and supports the RRHA's actions to provide a framework for the future revitalization of the Loudon Melrose/Shenandoah West neighborhoods. 2. City Council encourages all residents, civic groups, community service organizations, economic development organizations, and the Roanoke City School Board, to provide meaningful support and input into the process for the development of a Transformation Plan for the Loudon Melrose/Shenandoah West neighborhoods. 3. City Council directs the City Manager to provide appropriate City departmental staff participation, input, and support to the RRHA during the planning process. 4. The City Clerk is directed to forward an attested copy of this Resolution to Glenda Edwards, Executive Director, Roanoke Redevelopment and Housing Authority. "/'t t>1046/ City Clerk. „RRoil i•3 =� CITY COUNCIL AGENDA REPORT ,,,,,Nv To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject: Resolution Supporting Roanoke Redevelopment and Housing Authority's (RRHA) Choice Neighborhoods Planning Grant Process Background: On October 11 , 2012, the Federal Department of Housing and Urban Development (HUD) announced that the RRHA's application for a Choice Neighborhoods Planning Grant in the amount $200,000 for the Loudon Melrose/Shenandoah West neighborhood was selected for funding. HUD's Choice Neighborhoods Initiative employs a comprehensive approach to neighborhood transformation through three core goals focused on the improvement of conditions related to a neighborhood's housing, its residents, and its physical, social, and community well-being. RRHA's selection makes it one of seventeen community development organizations in the country to be awarded such a planning grant in the current year out of seventy-two applicants. There was no local/City match required for the grant. The planning grant will allow the RRHA to develop a Transformation Plan that will be the guiding document for proposed revitalization of public housing in the area while simultaneously planning for the improvement to the adjacent neighborhood. A successful Transformation Plan would allow the RRHA to pursue a variety of financial resources, including a Choice Neighborhoods Implementation Grant, to undertake actions identified in the plan to achieve significant neighborhood revitalization. RRHA will be undertaking the neighborhood planning process and developing a Transformation Plan throughout 2013-2014, culminating with submission of a final Transformation Plan to HUD in October, 2014. The planning process will require substantive community and stakeholder input involving residents within the neighborhood, non-profit groups, social service agencies, city departments, and the public school system. A map illustrating the Transformation Plan area is attached to this report. RRHA and its planning process stakeholders held two days of meetings and initial scoping sessions with HUD representatives on February 26 - 27, 2013. The next steps in the process for RRHA will be the formation of various committees to work on specific areas of planning, and to procure professional planning services necessary for the development of the Transformation Plan. Considerations: Because of the importance of this effort to the continued revitalization of the Loudon Melrose/Shenandoah West neighborhoods, it is appropriate for the City Council to express its support of RRHA's actions in preparing the proposed Transformation Plan through the use of the HUD Choice Neighborhood's Planning Grant. City staff is committed to participate in, and provide input to, the RRHA's planning process and providing whatever additional planning and informational support may be necessary for the successful creation of a Transformation Plan. A resolution has been prepared which expresses the City's support for this very important initiative. Recommended Action: Adopt a Resolution which expresses the City Council's support of RRHA's Choice Neighborhoods Planning Grant process, and the development of a Transformation Plan for the Loudon-Melrose/Shenandoah West neighborhoods which will allow RRHA to apply for implementation funding, including future opportunities to apply for a HUD Choice Neighborhoods Implementation Grant. C .pher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Planning Director Glenda Edwards, Executive Director, RRHA 2 Planning Grant Area i The target '': : ;t , $ r + f. area is " yYelc .�f' Y -it': uc. i✓�"cl "�'p.'�yr p 'A 1d I located , : y � ‘-ti 4... 1; i between gQ '-- r .c t ;.4• w, , k,- `° '4Z ; ' ._ Shenandoah €= V ,• i Avenue to `` _ 1,,°R,4 ,' ,� ;`7` -.." : ::-_-.1.,7' ' S M the south ,. t 14th Street =- V` '„ {nice, ..., ced«N whborho ecmiTarget Area g x,°ea to the east, ; tom:: a 9 1 # „, y Orange/ I r - a d .. , ` mo _ . - .p' �O ti Melrose Avenue, to y; i t as e"\ -; 4+*a.. the north, ,,,,- -3/4. it $ and 31 b Street to ` v� 7-,-,;,----,-.710.:& k - the west. ! r"' ' 4 it' , s► , F d CITY OF ROANOKE ji 4' ' - OFFICE OF THE CITY CLERK ^)-- 1:-•,;- 215 Church Avenue, S.W.,Suite 456 _`-,�t,'., . • Roanoke,Virginia 24011-1536 .4 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkgroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 2, 2013 B. Clayton Goodman Ill Kevin Boggess, City Manager Roanoke County Administrator City of Salem P.O. Box 29800 114 North Broad Street Roanoke, Virginia 24018 Salem, Virginia 24153 Christopher Lawrence, Town Manager Town of Vinton 311 South Pollard Street Vinton, Virginia 24179 Gentlemen: I am enclosing copy of Ordinance No. 39617-040113 executing an Extra-Territorial Arrest Agreement ("Agreement") among the City of Roanoke, County of Roanoke, Town of Vinton, and City of Salem, in order for police officers among the four (4) jurisdictions to enhance public safety within the Roanoke Valley when they are outside of their corporate boundaries of the political subdivision which employs them. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013, and is in full force and effect upon its passage. Si :rel -celia T. Webb, CMC Assistant Deputy City Clerk Enclosure B. Clayton Goodman, Ill Kevin Boggess Christopher Lawrence Page 2 pc: Howard B. Hall, Chief of Police, County of Roanoke, P.O. Box 29800, Roanoke, Virginia 24018 Jeff Dudley, Chief of Police, City of Salem, 114 North Broad Street, Salem, Virginia 24153 Ben Cook, Chief of Police, Town of Vinton, 311 South Pollard Street, Vinton, Virginia 24179 Christopher Perkins, Chief of Police, City of Roanoke Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39617-040113. AN ORDINANCE authorizing the City Manager to execute an Extra-Territorial Arrest Agreement ("Agreement") among the City of Roanoke, County of Roanoke, Town of Vinton, and City of Salem, in order for police officers among the four (4)jurisdictions to enhance public safety within the Roanoke Valley when they are outside of their corporate boundaries of the political subdivision which employs them; authorizing the City Manager to execute any and all documents necessary; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in a form approved by the City Attorney, an Extra-Territorial Arrest Agreement among the City of Roanoke, County of Roanoke, Town of Vinton, and City of Salem, in order for police officers among the four (4) jurisdictions to enhance public safety within the Roanoke Valley when they are outside of their corporate boundaries of the political subdivision which employs them, upon such terms and conditions as are more particularly described in the City Council Agenda Report dated April 1, 2013, substantially in the form attached to said Agenda Report. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. r � Il ity Clerk. O-Extra-Terrdodal Arrest Agreement er) CITY COUNCIL AGENDA REPORT NcL To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject: Extra-Territorial Arrest Agreement Background: Police officers of the Town of Vinton, County of Roanoke, and the Cities of Roanoke and Salem police departments on occasion, find themselves on duty outside the corporate boundaries of the political subdivision which employs them. In an effort to better address these situations and to enhance public safety within the Roanoke Valley, the participating localities have drafted this extraterritorial agreement. This proposed agreement expands the current agreement between Roanoke County and the City of Roanoke to include the Town of Vinton and the City of Salem. This proposed agreement will bestow extraterritorial arrest powers upon such officers who, while on duty outside the corporate boundaries of the political subdivision which employs them, observe certain offenses committed in their presence, without the creation of any additional liability for the political subdivision where the arrest occurs or its officers and employees. This agreement is proposed in accordance with §15.2-1736 of the 1950 Code of Virginia, as amended, which provides that the governing bodies of localities may, by proper ordinances or resolutions, enter in and become a party to contracts or mutual aid agreements for the use of their joint forces, both regular and auxiliary, their equipment and materials to maintain peace and good order. This proposed agreement has been reviewed by each of the participating localities. The current draft is currently being considered for approval by each of the governing bodies for the participating localities. Recommended Action: Approve the Extra-Territorial Arrest agreement substantially in a form as attached hereto, and authorize the City Manager to execute the final agreement and any related documents; all such documents to be approved as to form by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police THIS AGREEMENT,made and entered into this day of March, 2013,by and between the CITY OF ROANOKE,VIRGINIA,a municipal corporation of the Commonwealth of Virginia,hereinafter referred to as"Roanoke",the COUNTY OF ROANOKE,VIRGINIA,a political subdivision of the Commonwealth of Virginia,hereinafter referred to as"County",the TOWN OF VINTON,a municipal corporation of the Commonwealth of Virginia,hereinafter referred to as "Vinton",and the CITY OF SALEM,VIRGINIA,a municipal corporation of the Commonwealth of Virginia,hereinafter referred to as"Salem". WITNESSETH WHEREAS,officers of the Town of Vinton,County of Roanoke,and the cities of Roanoke and Salem police departments have occasion during the course of their employment as town, county,and city police officers to be on duty outside the corporate boundaries of the political subdivision which employees them;and WHEREAS,it is the intent of Roanoke,Salem,Vinton,and the County to bestow extraterritorial arrest powers upon such officers who,while on duty outside the corporate boundaries of the political subdivision which employees them,observe certain offenses committed in their presence,without the creation of any additional liability for the political subdivision where the arrest occurs or its officers and employees;and WHEREAS,Section 15.2-1736 of the 1950 Code of Virginia,as amended,provides that the governing bodies of localities may, by proper ordinances or resolutions,enter in and become a party to contracts or mutual aid agreements for the use of their joint forces,both regular and auxiliary,their equipment and materials to maintain peace and good order. NOW,THEREFORE,for and in consideration of the undertakings of the parties to this Agreement, Roanoke,Salem and the County covenant and agree,each with the other as follows: 1. Definitions-As used in this Agreement,the following words and phrases shall have the meanings ascribed to them in this section. Roanoke -Shall mean the City of Roanoke,Virginia. Salem-Shall mean the City of Salem,Virginia. County- Shall mean the County of Roanoke,Virginia. Town-Shall mean the Town of Vinton,Virginia. Extraterritorial arrest power-Shall mean the right,power and authority of an officer of the City of Roanoke,County of Roanoke,City of Salem,or Town of Vinton police department while in Roanoke County,the City of Roanoke,Salem,or Vinton to stop and effect arrests and otherwise enforce the law with respect to any violation of a state law which an officer would be required to act upon if working a regular tour of duty in their jurisdiction of employment. This section does not apply to,or include officers working in any off duty capacity,otherwise referred to as secondary police related employment. Page 1 of 5 Officer Shall mean any sworn officer of the respective police departments of Roanoke, Salem,Vinton,and the County. On Duty— Shall mean working an assigned tour with the employing law enforcement agency. Off Duty—Shall mean that period of time during which an employee would not normally be scheduled or required to engage actively in the performance of police duties. This section does not apply to,or include officers working in any off duty,secondary police related employment. State Code— Shall mean the(1950)Code of Virginia,as amended. 2. Extraterritorial Arrest Power— An officer in Roanoke,Salem,Vinton,or the County shall possess extraterritorial arrest power while on duty when any violation of state law becomes known to the officer,or probable cause exists to effect an arrest. This section is not inclusive of any individual city,county,or town codes which reciprocal agreements do not cover. Any officer effecting or attempting to effect an extraterritorial arrest under or pursuant to this Agreement shall have the same rights,powers and authorities as the officer would possess in making or attempting to make an arrest in the political subdivision employing the officer under similar circumstances. Nothing in this Agreement shall be construed as requiring an officer to effect an extraterritorial arrest. 3. Notification—Any officer making an extraterritorial arrest shall give notice of such fact by filing a written report within forty-eight(48)hours of the arrest,enumerating the name of the person arrested,the offense and time,place and particulars of the offense,with the law enforcement agency in the jurisdiction where the arrest occurred. This requirement is automatically satisfied when the officer submits a report in accordance with his current departmental procedures so long as the department participates in the cooperative regional database currently known as'RACJIN." 4. Resoonsibili y of the Parties— Roanoke,Salem,Vinton,and the County agree that to the extent permitted by applicable law,each party to this Agreement will be responsible for the actions, inactions or violations of its officers,employees,and agents in connection with any extraterritorial police activity contemplated under this Agreement,but nothing contained herein shall be construed as a waiver of the sovereign immunity of any locality. 5. Operational Policies—Any officer effecting an extraterritorial arrest shall comply with the operational policies of his own department. Roanoke,Salem,Vinton,and the County agree to hold their own officers, respectively,responsible and accountable for compliance with operational policies of the employing department. Page 2 of 5 6. Cooperative loint Operations— Pursuant to this Agreement,a law enforcement officer from any of the participating localities who has the rank of lieutenant or higher may coordinate with a law enforcement officer of another participating locality of the rank of lieutenant or higher to coordinate a joint law enforcement operation that they believe will serve to better protect the health,safety and welfare of the citizens of their respective locality and the Roanoke Valley. 7. No effect on existing powers—This Agreement shall not supersede,restrict, limit or otherwise impair or affect extraterritorial arrest powers already existing pursuant to§ 15.2-1724. Police and other officers may be sent beyond territorial limits;§15.2-1727. Reciprocal agreements with localities outside the Commonwealth;§ 15.2-1728. Mutual aid agreements between police departments and federal authorities;§ 15.2-1729.Agreements for enforcement of state and county laws by federal officers on federal property;§ 15.2-1730. Calling upon law-enforcement officers of counties,cities or towns for assistance;§ 19.2-77. Escape,flight and pursuit;arrest anywhere in Commonwealth; § 19.2-249.Offenses committed on boundary of two counties,two cities,or county and city,etc.;where prosecuted;§ 19.2-249.1. Offenses committed within towns situated in two or more counties;where prosecuted; §19.2- 250. Flow far jurisdiction of corporate authorities extends; and other sections of the State Code or any authority or power existing under the City of Roanoke Charter of 1952 or the City of Salem under the City of Salem Charter. 8. Rights of Officers— While acting under or pursuant to this Agreement,any city officer in the county,any town officer in the city or county,or any county officer in the city shall have all the immunities from liabilities and exemptions from laws,ordinances and regulations and shall have all the pension,relief,disability,Workers'Compensation and other benefits enjoyed by the officer while performing his/her respective duties within the territorial limits of his/her political subdivision. 9. No Backup—This agreement shall not be construed as requiring any city officer to actin the county or town,any town officer to act in the city or county,or any county officer to act in the city or town upon request to supplement or replace routine patrol or enforcement activities. 10. Loss or Damage to Equipment— The localities shall have no liability for any destruction,loss or damage of any motor vehicle, equipment or personal property owned and operated by the other localities in the exercise of extraterritorial arrest power under or pursuant to this agreement. 11. Immunities—This agreement shall not be construed to impair or affect any sovereign or governmental immunity or official immunity that may otherwise be available to the localities,any officer,agent or employee of the localities. Page 3 of 5 12. Termination—Any party to this agreement shall have the right to terminate this agreement,with or without cause,by giving written notice to the chief administrative officer of the other parties by certified mail,return receipt requested. Any termination shall be effective 10 days after receipt of notice of termination. 13. Completeness of Agreement—This agreement represents the entire and integrated agreement between Roanoke,Salem,Vinton,and the County and supersedes all prior negotiations, representations or agreements,either oral or written. This agreement may be amended only by written instrument signed by authorized representatives of Roanoke,Salem, Vinton,and the County. 14. Gender—Any word importing the masculine gender used in this agreement may extend to and be applied to females as well as males. 15. Effective Date— This agreement shall be effective immediately upon its execution by all of the parties hereto. IN WITNESS WHEREOF,the City of Roanoke,Virginia has caused this agreement to be signed and attested on behalf of the City by the City Manager and City Clerk,respectively,and the City of Salem,Virginia has caused this agreement to be signed and attested on behalf of the City by the City Manager and City Clerk,respectively, by the Town Manager on behalf of the Town of Vinton,and the County of Roanoke,Virginia has caused this agreement to be signed and attested on behalf of the County by the County Administrator and Clerk to the Board of Supervisors. CITY OF ROANOKE,VIRGINIA By City Manager Attest: City Clerk Approved as to form: Roanoke City Attorney CITY OF SALEM,VIRGINIA By City Manager Attest: Page 4 of 5 City Clerk Approved as to form: Salem City Attorney TOWN OF VINTON By Town Manager Attest: Town Clerk COUNTY OF ROANOKE,VIRGINIA By County Administrator Attest: Clerk to the Board of Supervisors Approved as to form: Roanoke County Attorney NOTARIES Page 5 of 5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39618-040113. A RESOLUTION authorizing the appropriate City officials to execute a standard Virginia Department of Transportation (VDOT) Urban Project Construction Agreement for the 13th Street/Hollins Road VDOT Project and providing for City matching funds;and authorizing the City Manager to take any actions as may be necessary to provide the funds needed for the City's local match, and to take any actions necessary, including execution of further documents, to obtain and implement such VDOT Agreement. WHEREAS,City Council previously approved the location and major design features of the above Project and took other actions in connection with such Project by Resolution No. 38621- 100509, adopted on October 5, 2009; and WHEREAS, for VDOT to move forward with the construction of such Project,the City is required to enter into a Standard VDOT Urban Project Construction Agreement,all as more fully set forth in the City Council Agenda Report dated April 1, 2013. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City Manager is authorized to execute a Standard VDOT Urban Project Construction Agreement substantially similar to the one attached to the above mentioned City Council Agenda Report, including Appendix A to such Agreement, and any revisions required by VDOT. Such Agreement is to be in a form approved by the City Attorney. 2. The City Manager is authorized to execute such further documents and to take any actions as maybe necessary to provide the funds necessary for the City's local match and to obtain, 1 accept,receive,implement,administer,and/or use the above VDOT Agreement and/or funds for the above mentioned Project,with any such documents being approved as to form by the City Attorney. q,1 AT A��� 45.,, City Clerk. IC\OEMleerveu\R-DDT Agreemml-13(1'St and Hollins dos 2 gs Re1 tit< °T CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1 , 2013 Subject 13'h Street/ Hollins Road VDOT Project No. 0000-128-113 UPC 688 City of Roanoke Background: The Virginia Department of Transportation (VDOT) has programmed a Street Improvement Project in the 13" Street and Hollins Road corridor between Dale Avenue and Orange Avenue. By Resolution No. 38621 -100509, adopted on October 5, 2009, City Council approved the location and major design features of the Project as presented at a VDOT public hearing on December 2, 2008. The City also requested that VDOT acquire all rights-of-way located in the City necessary for the Project and convey such rights-of-way to the City at the appropriate time. VDOT continues to move forward with the plans to make street improvements in the 13" Street and Hollins Road corridor between Dale Avenue and Orange Avenue. Construction is expected to start next year. Considerations: As VDOT moves closer to construction, the City is required to enter into a standard VDOT Urban Project Construction Agreement. A copy of such VDOT Agreement together with Appendix A is attached to this Report. Funding for the amount of the City's local match is made available through the Capital Improvement Reserve capital account, 08-530-9575, into which funds are placed for this purpose annually. Total funding required for the project is dependent upon final Project costs. Appendix A of the VDOT Agreement will be amended as needed to reflect such final Project costs. Recommended Action: Authorize the City Manager to execute a Standard VDOT Urban Project Construction Agreement substantially similar to the one attached to this City Council Agenda Report dated April 1 , 2013, including Appendix A to such Agreement. Such Agreement shall be in a form approved by the City Attorney. Authorize the City Manager to execute such further documents and to take any actions as may be necessary to provide the funds needed for the City's local match and to obtain, accept, implement, administer, and/or use the above VDOT Agreement arn/or funds for the above mentioned Project. i Christopher P. Morrill City Manager Distribution: Council Appointed Officers Mark D.Jamison, P.E., Transportation Division Manager URBAN PROJECT CONSTRUCTION AGREEMENT Project Number UPC Project/Street name Local Government 13'" Street/Hollins Rd Re- 0000-128-113 688 alignment City of Roanoke THIS AGREEMENT, made and executed in triplicate as of this day of , 20 , between the COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "DEPARTMENT" or "VDOT" and the CITY OF ROANOKE,hereinafter referred to as the "MUNICIPALITY". WHEREAS, the Commonwealth Transportation Board and MUNICIPALITY have allocated funds for 131" Street/Hollins Road Re-alignment, Project# 0000-128-113 ; UPC#688, hereinafter referred to as the"Project"; and WHEREAS, the MUNICIPALITY has requested that the DEPARTMENT design and construct this project, and the DEPARTMENT has agreed to perform such work; and NOW THEREFORE, in consideration of the premises and mutual covenants and agreements contained herein, the parties hereto agree as follows: A. The DEPARTMENT shall: 1. Complete the project as identified in this agreement, advancing such work diligently based upon the schedule identified in Appendix A. 2. Perform or have performed for, all preliminary engineering ("PE"), right- of-way acquisition ("Right of Way"), construction, contract administration, and inspection services activities for the project as required. 3. Provide the MUNICIPALITY a payment schedule for the municipality's share of estimated project costs for PE and Right of Way and for Construction, in accordance with the tabulation provided in Appendix A, and as follows: a) For the estimated MUNICIPALITY share, the estimated costs and payment schedule for PE and Right of Way will be determined after project scoping b) For the estimated MUNICIPALITY share of construction costs, prior to the award of the construction contract, Appendix A will be modified to reflect estimated construction costs Project U000-128-113 UPC 688 4. Remit invoices to the MUNICIPALITY for sums owed by the MUNICIPALITY in accord with the amounts and schedule set forth in Appendix A. 5. Upon completion of the project, reconcile MUNICIPALITY payments (based on MUNICIPALITY's estimated share of costs) against actual project costs allocable to the MUNICIPALITY, and reimburse MUNICIPALITY for any overpayments by the MUNICIPALITY or remit an invoice to MUNICIPALITY for any underpayment/amount still owed by the MUNICIPALITY. B. The MUNICIPALITY shall: L Remit payments to the DEPARTMENT„ in accordance with the amounts and schedule provided in Appendix A, within 30 days of receipt of an invoice issued by the DEPARTMENT . 2. After project completion, operate and maintain the Project, or cause it to be operated and maintained, in accord with applicable DEPARTMENT guidance and standards and in a manner satisfactory to the DEPARTMENT or its authorized representatives and make ample provision each year for such operation and maintenance. 3. After completion of the Project or any part thereoli not permit any reduction in the number of or width of traffic lanes, or any additional median crossovers and enlargement of existing median crossovers, or any alterations to channelization islands, without the prior written approval of the DEPARTMENT. 4. Erect informational, regulatory and warning signs, curb and pavement or other markings and traffic signals in conformance with the standards shown in the current edition of the Manual on Uniform Traffic Control Devices unless otherwise directed or approved by the DEPARTMENT, in writing. 5. Not permit additional access points other than those access points designated on the Project plans, without prior written approval of the DEPARTMENT. MUNICIPALITY understands and agrees that Right of Way for the Project was acquired, in contemplation of rights of access being restricted to points designated on the Project plans. C. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement, which are set forth as estimates in Appendix A, or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project is anticipated to exceed the allocation shown for such respective Project, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its OAG Approved 0&19-2011 2 Project 0000-128-113 UPC 688 costs exceed the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. D. Should the project be cancelled due to action or inaction by the MUNICIPALITY, the MUNICIPALITY shall be responsible for reimbursement of all funds in accordance with Section 33.1-44 of the Code. The MUNICPALITY will also be responsible for any costs associated with claims and liabilities due to the early ternvnation of any construction contract(s) or improvement(s) issued pursuant to this AGREEMENT. THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK OAG Approved 08-19-2011 3 Project U000-128-113 UPC 688 IN WITNESSETH WHEREOF, the parties sign and cause this AGREEMENT to be executed by their duly authorized officers. ATTEST: City Clerk Date City Manager Date City of Roanoke City of Roanoke NOTE: The official signing for the municipality must attach a certified copy of the authority under which this agreement is executed. Signature of Witness Commissioner of Highways Commonwealth of Virginia Department of Transportation OAG Approved 08-19-2011 4 VDOT Administered Appendix A Date'. Rev.3/12/13 Project Number 0000-128-113 UPC'. 688 Locality'. City of Roanoke Project Location ZIP*4: Locality DUNS# p�ygy� (Locality Address(Inc(ZIPa4)'. Scope'. Widening and realignment of 13th Street/Hollins Road From Jamison Avenue 0.08 MN Orange Avenue Locality Project Manager Contact info: : Mark Jamison,540-853-5471 Department Project Coordinator Contact Into James Henegar,540-443-9283 Plojsgt FSHnatw -+- -Y'ku :.f' Estimated Start Date Estimated End Date Total Number of Months pe Phase Estimated Project Costs (month/day/yea* (monthday/yearr) Phase Preliminary Engineenng $ 3253739.00 2/28/1987 9/1412010 282 Right of Way&Utilities $ 15,677343.00 9/14/2010 1211012013 39 Construction $ 26,312277.00 12/10/2013 4/10/2016 28 otal Estimated Cost $45243.359 Total Months = 349 Project Cast and RWMb reamed Funds type Monthly Locality Payment Phase Project Allocations (Choose from drop down Local Funds Type for Local share Amount to VDOT box) Funds Type (Local Share Amount divided by Months above) Preliminary Engineenng $3,253.739 Urban 5.00% $162,687 $ 575.95 $0 $ - S0 $ Total PE $3253,739 $162,687 $ 575.95 Right of Way&Utilities $14,957553 Urban 2.00% $299,151 $ 7,696.85 $719.790 Federal Formula 0 00% $0 $ $O $ Total MN $15,677,343 $299,151 $ 7,69685 Construction $0 $0 $0 $0 TotalCN $0 SO Total Estimated Cost $18,931,082 $461,838 $ 8,27280 Total Maximum Reimbursement/Payment by Locality to VDOT $461,838 Total Maximum Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenditures) Project Fbianldng Residue Aggregate Allocations (A+B+C•D•E) Urban Local Match Federal Formula Match Parcel $17,749,454 $461.838 $3764,836 $941 209 $579 $22917,916 Program and project Specific Funding RNuir maM. • The project will be constructed and maintained in accordance with VDOT's: Urban Manual (List Appropriate Guide or Manual) • The locality will be billed the locality share above beginning at the project soaping phase for the estimated PE and RW costs. The billing will be adjusted to include the Construction estimate beginning at the award date. Of applicable) • The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval of the Department,the locality inherently agrees,by execution of this agreement,to make restitution,either physically or monetarily,as required by the Department • This Appendix A supersedes any previously usl listed funding schedule. • VDOT has billed $ 272423.16 (dollar amount)the locality for this project as of 2/26/2013 (date) • VDOT has received $ 272423.16 (dollar amount)from the locality for this project as of 2/26/2013 (date) • The locality shall make equal payments to VDOT as follow: $ 18,941.48 10 months. This attachment is certified and made an official attachment to this document by the parties to this agreement Authorized Locality Official and date Authorized VDOT Official Recommendation and Date Anthony Ford.P.E. Typed or pnnted name of person signing Typed or pnnted name of person signing Version 8/19/11 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 1st day of April, 2013. No. 39619-040113. A RESOLUTION authorizing the transfer of Virginia Department of Transportation(VDOT) Revenue Sharing Funds to the City's Traffic Signal Improvements Project and providing for City matching funds; and authorizing the City Manager to provide any additional information, take any necessary actions,and to execute any additional documents to obtain,accept,receive,implement,use and administer all such VDOT Revenue Sharing funds and to provide for matching funds from the City. WHEREAS, the City was previously awarded Revenue Sharing Funds from (VDOT) for improvements to the Walnut Avenue Bridge and for Traffic Signal Improvements; WHEREAS,the Walnut Avenue Bridge Project has been completed and funds remain in that account that may be transferred to other eligible projects, such as the City's Traffic Signal Improvements Project; and WHEREAS,the transfer of such VDOT Revenue Sharing Funds requires a fifty-percent local match in the amount of$80,139, all as more fully set forth in the City Council Agenda Report dated April 1,2013. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to execute any documents, including any revised Appendix A to any VDOT Agreements relating to the above mentioned projects, so that the VDOT Revenue Sharing Funds can be transferred to the City's Traffic Signal Improvements Project, with the form of any such documents being approved by the City Attorney. 2. The City Manager is authorized to provide any additional information, take any 1 necessary actions, and to execute any additional documents to obtain, accept, receive, implement, use,and administer all such VDOT Revenue Sharing Funds as mentioned above and to provide for local matching funds from the City,with any such documents being approved as to form by the City Attorney. 4.024/9111 Jig. City Clerk. K\GF➢Meabu s\Maewee\2013\R-VOOT-Revenue Sharing Traffic Signal Improvements doc 2 'Vz IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39620-040113. AN ORDINANCE to transfer funding from the Walnut Avenue Bridge, Traffic Signals, and Event Traffic Management projects to the Traffic Signal Systems project, amending and reordaining certain sections of the 2012-2013 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds 08-530-9511-9007 $ ( 80,139 ) Appropriated from General Revenue 08-530-9560-9003 ( 26,167 ) Appropriated from General Revenue 08-530-9800-9003 80,139 Appropriated from State Grant Funds 08-530-9800-9007 80,139 Appropriated from General Revenue 08-530-9814-9003 ( 53,972 ) Revenues VDOT— Walnut Ave Bridge Improvements 08-530-9511-9831 ( 80,139 ) VDOT— Traffic Signal Improvements 08-530-9800-9825 80,139 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. A E T: 450 be , City Clerk. mg°er° , i• � s` CITY COUNCIL AGENDA REPORT - To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject Transfer of VDOT Revenue Sharing Funds to the City's Traffic Signal Improvements Project and Providing for City Matching Funds Background: The City of Roanoke was awarded Revenue Sharing funds from the Virginia Department of Transportation (VDOT) for improvements to the Walnut Avenue Bridge and for Traffic Signal Improvements. The Walnut Avenue Bridge project has been completed and due to favorable bids and successful construction, funds remain in that account that may be transferred to other eligible projects. However, such (VDOT) Revenue Sharing funds require a local match as noted below. Considerations: Initial efforts for the Traffic Signal Improvements Project have been completed; however, in anticipation of the receipt of additional funds, the Project has not been closed. This Project has been used to improve and replace outdated traffic signal equipment at intersections throughout the City. VDOT has indicated that the funds remaining on the Walnut Avenue Bridge Project ($80,1 39) may be transferred to the Traffic Signal Improvements Project. Revenue sharing funds require a 50 percent local match. In this case, local matching funds are available in two accounts - Event Traffic Management and Traffic Signals General. Recommended Action: Authorize the City Manager to execute any documents, including any revised Appendix A to any VDOT Agreements relating to the above mentioned Projects, so that the VDOT Revenue Sharing funds can be transferred to the City's Traffic Signal Improvements Project, with the form of such documents being approved as to form by the City Attorney. Authorize the City Manager to provide any additional information, take any necessary actions, and to execute any additional documents to obtain, accept, receive, implement, use, and administer all such VDOT Revenue Sharing funds as mentioned above and to provide for local matching funds from the City, with any such documents being approved as to form by the City Attorney. Adopt the accompanying budget ordinance to reduce previous revenue estimates for funds expected to be received from VDOT for the Walnut Avenue Bridge project (capital account 08-530-951 1 ) by the amount of $80,139. Revise previous revenue estimates for and transfer this same amount into the Traffic Signal Systems capital account (08-530-9800.) Transfer funding from the two capital accounts below into the Traffic Signal Systems capital account (08-530- 9800) to provide the required matching funds. • Event Traffic Management (08-530-9814) $53,972 • Traffic Signals General (08-530-9560) $26,167 C P her P. Morrill City Manager Distribution: Council Appointed Officers Mark D.Jamison, P.E., Transportation Division Manager 2 o CITY OF ROANOKE A ."s OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 74,;s Roanoke,Virginia 24011-1536 aRCAF1' Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkgroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC April 2, 2013 Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39621-040113 amending Section 14.1-1, Definitions, Section 14.1-18, Time of Placement of Automated Collection Containers and Recyclable Containers For Collection, and Section 14.1-19, Collection in Central Business District, and adding new Section 14.1-54.1, Storage of Fats, Oils and Grease, to Chapter 14.1, Solid Waste Management, Code of the City of Roanoke (1979), as amended, to address collection of solid waste using a sealed trash compactor, and the storage of fats, oils and grease in the Central Business District; effective July 1, 2013. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013. t ,Be - la . We••, CMC Assistant Deputy City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Chief Magistrate, Office of the Magistrate Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Assistant City Manager for Operations Skip Decker, Manager, Solid Waste Management IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39621-040113. AN ORDINANCE amending Section 14.1-1, Definitions, Section 14.1-18, Time of Placement of Automated Collection Containers and Recyclable Containers For Collection, and Section 14.1-19, Collection in Central Business District, and adding new Section 14.1-54.1, Storage of Fats, Oils and Grease, to Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to address collection of solid waste using a sealed trash compactor, and the storage of fats, oils and grease, in the Central Business District; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained, to read and provide as follows: - Sec. 14.1-1. Definitions. Sealed Compactor Zone shall mean that area which is bordered by the centerlines of Jefferson Street on the west, Williamson Road on the east, Norfolk Avenue on the north, and Church Avenue on the south. *+s Sec. 14.1-18. Time of Placement of Automated Collection Containers and Recyclable Containers For Collection. *e. (c) Solid waste in the central business district, excluding solid waste from registered customers in a Sealed Compactor Zone, shall be placed out for collection by an 1 authorized person in accordance with regulations promulgated by the city manager, unless other provisions are made for solid waste removal. Sec. 14.1-19. Collection in Central Business District. (b) The occupant at every street address within the central business district, or the owner thereof,unless other provisions are made for such service, shall make arrangements with the city for refuse collection and recyclables collection, or shall register with the Manager of the City's Solid Waste Management Division, or the Manager's designee, for sealed trash compactor access, and shall and such . .. . - . .. . ., pay a charge for such services provided by the City in such amount as is set forth in the fee compendium as approved and amended by the city council from time to time. There shall be no charge for the collection of recyclables under either service provided by the City. (c) Should the city manager determine that the imposition of refuse charges by street business district, the city manager shall have the authority to make a r asonable adjustment in such charge at such location.On and after July 1,2013, establishments and persons residing in the Central Business District may register with the Manager of the City's Solid Waste Management Division, or the Manager's designee, for sealed trash compactor access. On and after January 1, 2014, establishments and persons residing in a Sealed Compactor Zone shall register with the Manager of the City's Solid Waste Division, or the Manager's designee, for sealed trash compactor access,unless other provisions are made for solid waste removal. Sealed trash compactor use will be in accordance with the rules and regulations promulgated by the City Manager. (e) The use of a scaled compactor within the central business district shall be limited management division for such access to such sealed compactor. (d4) A sealed trash compactor may not be used to dispose of hazardous waste, fats, oils, or grease from nonresidential establishments, bulk items, brush, lawn rakings, noncollectable items, or other refuse identified in section 14.1-21 of the City Code. 2 2. Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by adding new Section 14.1-54.1, Storage of Fats, Oils, and Grease, to read and provide as follows: Sec. 14.1-54.1. Storage of Fats, Oils and Grease. (a) Fats, oils or grease from food preparation, while stored outside of a building, must be kept or stored in a tamper resistant container at all times. Such container in which the fat, oil or grease from food preparation is being kept or stored shall be watertight and its lid secured at all times. Except where impractical or not feasible, the container shall be anchored and stationary. (b) Pursuant to Section 14.1-54 of the Code of the City of Roanoke (1979), as amended, the container and the surrounding area shall be maintained in a clean and sanitary condition by the owner or occupant of the lot on which the container is kept. (c) Spillage or leaks of the fats, oils or grease from food preparation from the container shall not enter the right-of-way or storm water drainage system. (d) In the event of an incident in which the spillage or leaks of fats, oils or grease enters the storm sewer system, the owner or occupant of the lot on which the container is kept shall immediately notify the Roanoke City E911 Center by dialing 9-1-1. 3. The effective date of the aforementioned amendments and addition will be July 1, 2013. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance is hereby dispensed with. 1ST • /eh City Clerk 0-Amending 14.1-1, 14.1-I8, 14.1-19 and adding 14.1-54.I.doc 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39622-040113. A RESOLUTION amending the Fee Compendium to increase fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, as since amended, shall be amended to reflect the following fees. CURRENT AMOUNT NEW AMOUNT FEE Refuse fees for curbside collection in the $120.00 per month $240.00 per month Central Business District inside of a Sealed Compactor Zone for Restaurant, Office, and Financial Institutions, between July I, 2013 and December 31, 2013. Refuse fees for curbside collection in the $70.00 per month $140.00 per month Central Business District inside of a Sealed Compactor Zone for Specialty Retail, Health, Church and Nonprofit Institutions, between July 1, 2013 and December 31, 2013. Refuse fees for curbside collection in the $120.00 per month $120.00 per month Central Business District outside of a Sealed Compactor Zone for Restaurant, Office, and Financial Institutions. Refuse fees for curbside collection in the $70.00 per month $70.00 per month Central Business District outside of a Sealed Compactor Zone, for Specialty Retail, Health, Church and Nonprofit Institutions. Refuse fees for registered sealed trash N/A Two free uses per week; $1 compactor users in the Central Business per use remainder of week;not District for Restaurant, Office, and to exceed$120 per month Financial Institutions,after July 1, 2013. Refuse fees for registered sealed trash N/A Two free uses per week; $1 compactor users in the Central Business per use remainder of week; not District for Specialty Retail, Health, to exceed $70 per month Church, Residential, and Nonprofit Institutions, after July I, 2013. Recyclable disposal fees for registered N/A FREE sealed trash compactor users in the Central Business District for Restaurant, Office, and Financial Institutions, after July 1,2013. Recyclable disposal fees for registered N/A FREE sealed trash compactor users in the Central Business District for Specialty Retail, Health, Church, Residential, and Nonprofit Institutions, after July 1, 2013. 2. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 3. The fees established by this Resolution shall remain in effect until amended by this Council. 4. This Resolution shall be in full force and effect on July 1, 2013. 4429/1 4" y City Clerk. R-Amend Fee Compendium-Solid Waste 2011.dOc 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39623-040113. AN ORDINANCE to appropriate funding from the Capital Projects Fund Contingency to the Sealed Trash Compactor project, amending and reordaining certain sections of the 2012-2013 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Contingency 08-530-9575-9220 $ ( 150,000 ) Appropriated from General Revenue 08-530-9662-9003 150,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. LW A ert 4&4L 1 City Clerk. ®g no,1 ` yR CITY COUNCIL AGENDA REPORT `/trr; To: Honorable Mayor and Members of City Council Meeting: April 1, 2013 Subject: Code Amendments to Chapter 14.1, Solid Waste Management, pertaining to sealed trash compactor service in the Central Business District, Management, and Handling of Fats, Oils and Grease, and Amendments to the Fee Compendium Background: Sealed trash compactor service has been a long-term goal for the City's Historic Market District. Recent efforts by Downtown Roanoke, Inc. (DRI), and City staff have resulted in the identification of an acceptable site for this service. The site, which is now under lease to the City, is located at the rear of 121 Campbell Avenue, S.E., and consists of a 65-foot by 24- foot concrete pad owned by Metropolitan Properties, Inc. Plans are underway for the installation of a leased, 30-cubic-yard sealed trash compactor on this site, which will be accessible from Kirk Avenue while being appropriately screened from view. The sealed trash compactor will provide businesses and residents located in a defined service area with a means of trash and recycling disposal at any time of the day. This defined service area will be identified as a "Sealed Compactor Zone" which will include properties located between the centerlines of Jefferson Street and Williamson Road (to the west and east) and Norfolk Avenue and Church Avenue (to the north and south). This service will also eliminate the need for these businesses and residents to place trash and recycling on the public sidewalk for collection by Solid Waste Management crews. Through DRI's leadership, the majority of properties within the proposed Sealed Compactor Zone have now provided their support for this system of trash and recycling disposal. The lease of the compactor will be achieved by amendment to the City's existing contract with Waste Management of Virginia, Inc. The enclosed sealed trash compactor site will also include containers for customers to dispose of recyclables. There are no provisions for disposal of fats oils and grease from commercial customers, as this will remain a service that restaurants must privately obtain. Downtown businesses and residents currently incur a monthly fee ($70 or $120 based upon "class of trade") for refuse collection by City crews. Businesses and residents within the Sealed Compactor Zone that register for the compactor service would no longer incur this fee. New fees would be structured as follows: • Customers that register with the City to use the sealed trash compactor would be provided with a handheld electronic device for access. Fees would be based upon actual usage. Staff proposes that the first two (2) uses of the sealed trash compactor in any given week would be free of charge. A proposed fee of $1 .00 would be charged for each subsequent use of the sealed trash compactor for the remainder of each week. Fees would be capped at $70 and $120 per month per customer, based upon "class of trade". • Customers within a Sealed Compactor Zone that are not prepared to register for sealed trash compactor service at this time would continue to receive refuse and recyclables collection service from Solid Waste Management crews through the end of calendar year 2013. Choosing the interim option would require these customers to place refuse and recycling on the sidewalk between 2:00 a.m. and 6:00 a.m. for Monday through Saturday collection by City crews beginning at 6:00 a.m. A fee increase is proposed for these customers from the existing rates of $70 and $120 to a new monthly charge of $140 and $240, respectively, effective July 1 , 2013, based upon the cost of collection to the City. Beginning January 1 , 2014, customers within a Sealed Compactor Zone would no longer be allowed to stage trash and recyclables on the sidewalk for collection by City crews and would be required to use the sealed trash compactor or make alternate provisions for trash removal. Amendments to City Code Sections 14.1 -1 , 14.1 -18 and 14.1 -19 and the Fee Compendium are needed to establish requirements for the use of the sealed trash compactor. Code amendments would authorize the City Manager to promulgate rules and regulations on the use of the sealed trash compactor. A City code amendment is also needed for management and handling of fats, oils and grease ("FOG") typically associated with restaurant operations. There is presently no code section that addresses the proper outdoor storage of these types of solid waste generated by restaurants. New Section 14.1 -54.1 addresses this need as well as responsibilities for 2 cleanliness and maintenance of outdoor FOG storage areas, and creates a duty to report if a spill occurs. Amendment of the Fee Compendium is needed to effect the changes in solid waste removal in the Central Business District. A new capital account has been established for this effort and funding has been identified from the Capital Project Contingency. The estimated one-time site construction and preparation cost is $150,000 (includes concrete pad replacement, extension of electric service, lighting and a security system). Recommended Action: Authorize the transfer of $1 50,000 from the Capital Project Contingency (08-530-9575-9220) to a new capital account entitled "Sealed Trash Compactor." Amend Chapter 14.1 , Solid Waste Management, of the City Code, by amending Sections 14.1 -1 , Definitions, 14.1 -18, Time of Placement of Automated Collection Containers and Recyclable Containers for Collection, and 14.1 -19, Collection in Central Business District, and adding new Section 14.1 -54.1 , Storage of Fats, Oils, and Grease, to establish requirements related to the use of a new sealed trash compactor and to govern the management of fats, oils, and grease. Adopt the attached resolution amending the City's Fee Compendium to reflect th• aforementioned fee schedule, effective July 1 , 2013. stopher P. Morrill City Manager Distribution: Council Appointed Officers 3 r Citizen Input Invited on City Seal Approval 0 `J Q1 Which seal do you prefer? Answered: 531 Skipped: 16 Historic City Seal(left) Current City • Seal(right) 0% 20% 40% 60% 80% 100% Answer Choices Responses Historic City Seal(left) 90.21% 479 Current City Seal(right) 9.79% 52 Total 531 If you wish,please use the box below to explain your preference.(225) # If you wish,please use the box below to explain your preference. Date 1 I don't think either is adequate.Why is blind justice the centerpoint?The city is not even responsible 3/24/2013 4:57 AM for the courts.They are a state agency.I'd suggest a new design centered on trade,the railroad,the mountains,and the star. 2 Cleaner,Mountains, 3/22/2013 5:35 AM 3 Former city residence now in county,the 1906 one needs an update.Roanoke needs to move 3/21/2013 10:49 PM forward. 4 current seal is a visual mess! Lets make the switch! 3/21/2013 6:55 PM 5 It has cleaner lines and clear connection to rail heritage.I like the mountains even though they roughly 3/21/2013 6:02 PM resemble The Peaks in Bedford.I like the full color with graded sky. 6 The original seal just induces a calmer reaction in me. 3/21/2013 5:35 PM 7 Less"busy". 3/21/2013 3:42 PM 8 As a graphic designer I like the background of the 1906 and the lady justice and coloration of the 3/21/2013 2:33 PM 1884.I think if you incorporate ideas from each and modernize it a little-it would be great.Although I think the one the city has now is appropriate for 2013 as well.So it doesn't look like other circular seals.So what?You don't accomplish much in life by being the same as everyone else. 9 Historically,Roanoke has always been noted for the beauty of the mountains with a rich heritage of 3/21/2013 6:06 AM being connected to the rest of the world by the railroad. 10 Current city seal makes Roanoke look like it should be in New Jersey or the Rust Belt.While we have 3/21/2013 4:26 AM an industrial history,there are many more reasons to love this area and it all starts with the incredible views,and our proximity to nature. 11 I think the 1906 seal is so busy it is difficult to actually identify anything about it.If given a choice 3/20/2013 6:33 AM between the two,I would choose the more simple design.If there is a cocem about looking dated, then why not create a new seal entirely? 12 New seal is far too cluttered.Historic seal is simple and powerful. 3/19/2013 4:26 PM 13 Simpler.Not as confusing to look at 3/19/2013 2:08 PM 14 !don't care other than!don't want to pay for any change. 3/19/2013 12:35 PM 15 I like the 1884 seal better,yet it has nothing on it that shows Roanoke is actually a city. 3/19/2013 8:55 AM 1/11 I s11 Citizen Input Invited on City Seal Approval B6 ! I6u adscvs sinc lasliedie cba 01blsin Iltoa itOywtyt'1Petifekeiva6.bom a railroad town.Sure X12013 6:35 AM we could probablyadd somethings ttrthe seal like thiydld-lh 1906;butitiook more cluttered than necessary. 17 Easy on the eye. 3/19/2013 5:59 AM 18 shows our beautiful mountains 3/19/2013 5:25 AM 19 The 1884 seal is much"cleaner'.The 1906 seal depicts Roanoke as the industrial city it once was. 3/19/2013 5:18 AM The 1884 seal shows the city moving"forward". 20 Nice job in adding color to the historic City seal,appreciate attention to keeping it simple and not 3/18/2013 8:11 AM investing significant time or monetary resources in this.Appreciate opportunity for citizen input.Great job! 21 Clean,neat and classic(as well as classy).The current seal looks amateurish. 3/18/2013 3:21 AM 22 Are you kidding me?Let me get this right,the city cuts out our services like leaf collection due to 3/17/2013 5:53 PM budget shortfalls;therefore,I have to pay an extra$800 each fall for a private leaf removal service (something my exorbitant taxes should include),and now the city wants to take up some pointless project of replacing the seals on all things city to"portray the appropriate image"?Get your priorities straight!Many of us have about had it with the city.Soon you may have a ghost town to portray on your seal!NO,there is no need to replace the current seal.It is an utter waster of taxpayer money! 23 As my hometown was in both Staunton,Va.&Charlottesville,Va.where there's beauty,I believe to 3/17/2013 5:30 PM bring back historical City Seal and also help bring more beauty to the City as it has so much to offer for our community! 24 The current seal(1906)looks hard,cluttered and uninviting. 3/17/2013 4:23 PM 25 This is a complete non issue.Address the problems our city faces such as funding for education 3/17/2013 3:19 PM rather than wasting time and money on something that does not matter. 26 The 1884 seal gives the hope of rail service in Roanoke once again,showcases the mountains and 3/17/2013 2:54 PM indicates a sense of justice which,we hope,prevails.It is simplicity itself--pleasing to the eye and to the sensibilities,whereas the 1906 seal is far too busy and doesn't enhance Roanoke's striking beauty.Keep it simple.Show the tranquility and beauty of Roanoke and highlight its railroad past,at least.The 1884 seal instills peace.One's eye is drawn to it and wants to linger.The 1906 seal is easily dismissed. 27 I'm sure it would cost alot of money to change the seal on everything; letterhead,city cars etc. 3/17/2013 1:50 PM Couldn't the money be better spent on things like schools,feeding the poor,giving city workers better raises etc.????There is not enough difference in those two seals to make a change.REALLYIIIII 28 This Historic seal represents the city in a more sophisticated way which I believe reflects our citys 3/17/2013 11:59 AM heritage and historic feel more than the 1906 seal. 29 Looks cleaner and more like our Valley. 3/17/2013 9:39 AM 30 Neither one 3/17/2013 8:16 AM 31 I like the simpler,cleaner design of the historic seal but would like to see a couple of modem icons 3/16/2013 1:20 PM added such as a star on one of the mountain peaks and something to indicate arts or commerce. There is no urban vitality evident to support the"City'designation in our title. 32 I think that they should change the seal altogether and use parts of both seals and add something 3/16/2013 8:24 AM new.Both the seals appear dated,and keeping with the spirit as Roanoke did recently add a new logo think we should consider a new seal as well. 33 I agree,the current city seal does not represent Roanoke today.It would be hard to create a seal that 3/16/2013 8:15 AM could show Roanoke as it changes from decade to decade.The historic seal shows Roanoke's heritage,and I think it is more attractive than our current seal. 34 It is simple and more eye catching. 3/16/2013 6:27 AM 35 This is not the time for spending money on such non sense.People are fighting every day to make 3/15/2013 6:02 PM ends meet,our municipal debt is rising,thre is corruption in the real estate assessment done in Roanoke City.Quit pounding your chest and take care of expenditures that need to be done....not pening$6 M on a park renovation and foolishness such as this? 36 il'm a former resident;this image more accurately reflects my image of Roanoke;when I travel there on 3/15/2013 9:47 AM 1-81 I am always thrilled when the mountains come into view...it means "I'm home!" 2/11 Citizen Input Invited on City Seal Approval 5A� w 38 Make sure 3/14/2013 8:27 AM you put white plastic bags hanging off the trees along the Roanoke River and don't forgot Bev Fitzpatricks Rocket from the Museum of Transportation! 39 Before I read the article in the paper I looked at the two seals that went with the article.I thought the 3/14/2013 7:51 AM 1884 Historic City Seal was the current one.To my surprise when I read the article the old fashioned 1906 Seal was current.The 1884 seal makes a much better pictorial statement about the City of Roanoke.'What's old is new again." 40 The 1884 seal looks much too rural for a city.The current seal looks more urban and industrial,which 3/14/2013 2:11 AM is the right image to project for a prosperous city.I'd change it a bit,though.Soften the smoke issuing from the smokestacks,and put the mountains behind everything,as a backdrop. 41 Yes we are city downtown residents.1884 city seal is a much cleaner look.Keep the good stuff and 3/13/2013 5:54 PM change what needs to be changed.Lets make our City shine!! 42 Going back to the historic seal is a nice idea.I think it is artistically more pleasing to view than the 3/13/2013 6:42 AM current seal.The fact that it is the first seal of our city is important.Considering all of the beautiful old buildings torn down in the 1960s and 1970s in our city;we cannot get those back so it would be nice to have the historic seal back. 43 I work downtown.I think the 1884 seal better represents what is attractive about the valley,a 3/12/2013 7:19 PM gorgeous close by natural environment with a rich history. 44 Love the simplicity of the historic seal. 3/12/2013 1:53 PM 45 Less clutter and busy-ness.But,add to it the Mill Mountain Star in background in yellow and some 3/12/2013 12:17 PM buildings to represent business development and progress. 46 It is simpler and more dramatic 3/12/2013 12:10 PM 47 1906 seal,in its depiction of heavy industry,does not accurately reflect the Roanoke of today 3/12/2013 12:03 PM (arguably,neither does the original,but it comes closer.)Maybe include a medical facility to reflect the city's role as a health center,with a small airliner overhead.The Taubman might be a distinctive feature,or a representation of Mill Mountain or a civic center to emphasize Roanoke's role as an arts center.Please leave the Mill Mountain star out of it. 48 Lady Justice is standing! 3/12/2013 11:52 AM 49 Cleaner picture.The 1906 seal has too much going on and seems too industrial in its image of 3/12/2013 11:35 AM Roanoke 50 The 1906 seal is much outdated since Roanoke is not the industrial city it once was.It is also jarring to 3/12/2013 11:06 AM look at.The 1884 seal is simpler,cleaner,and much more appealing;and it seems much more in tune with the present-day city as a pleasant place surrounded by beautiful mountains.Of course,another option would be to design a completely new seal that includes Mill Mountain(with or without the star), the railroad,the Roanoke River,etc.These are the things that come to mind for many people when they think of Roanoke. 51 I like the mountains in and colors of the 1884 seal.However,it could be updated with a few trees,a 3/12/2013 10:35 AM greenwayorthe river,or something reflecting more of the access to all the natural beauty of the area.I don't like the colors of the 1906 seal. 52 The seal on the left is much more visually appealing.I love that it shows the mountains and has green 3/12/2013 10:30 AM in the landscape. 53 The 1906 Seal shows the progress of industry that was forthcoming.The 1884 Seal only shows the 3/12/2013 9:03 AM railroad which is fine for that time as that was what this city was based on.No longer so leaving the railroad in is important and coming up with other types of industry changing the 1906 City Seal. 54 To change this would be an added expense that the city does not need to take on and council 3/12/2013 8:42 AM members and Mr.Morrill need to devote their time to more important things than the city seal. 55 Mountains look good,less industrial trash. 3/12/2013 8:27 AM 56 One of the reasons we moved to Roanoke in 1991 are the mountains.We grew up in the Poconos of 3/12/2013 8:26 AM PA in the 1960s.Roanoke happily reminded us of our old home area and what it was like while we growing up.The historic seal is simpler in design,cleaner in appearance and reminds us of the city's origins.The 1906 seal design is just too busy-trying to convey too much information re:diversity. 3/11 Citizen Input Invited on City Seal Approval • •• VPl INcgawiskillidibelugitakktOodieb4siisvinbalimmilajOgtfintWiligoitifolce out atlst{dance. • $12013 8:04 AM " 58 Grew up in Roanoke,near the foot of Mill Mountain,and near N&W tracks. 3/12/2013 7:22 AM 59 The current seal is busy to the eye.Although the 1884 seal appears cut and pasted in this rendering,I 3/12/2013 7:18 AM prefer its simplicity.The train represents industry and progress without the clutter.I also like the prominence of the landscape. 60 Born&raised in Roanoke.How about swapping the train with one pulled by Class J#611,which is 3/12/2013 6:51 AM now the'Spirit of Roanoke"by Council decree.Would still show modern history 0 was designed,built &operated by Roanokers)PLUS it is now one of the City's big tourist draws. 61 I feel that the present one should remain.This is were we as a city can come together to save money, 3/12/2013 6:08 AM knowing that this will be a cost issue,and the money can go to other areas in the city.I would like to see it stated about the price of this change. 62 The present seal is more preferred because it's shows 20th and the2lst century progression. 3/12/2013 6:02 AM 63 The 1884 Historic City Seal is a much cleaner design and has the unique and beautiful typeface 3/12/2013 5:27 AM flourish on the A.I think the 1884 Historic City Seal is a perfect representation of how our seal should look rather than the cluttered,and color botched seal which is currently used. 64 The 1906 seal has a strange color scheme and the woman is a strange shape.Overall,the historic 3/12/2013 5:20 AM seal is more visually appealing. 65 NO.TAKE THIS MONEY YOU ALL AND PUT IT INTO FLOOD WATER FUND.MY HEART GOES OUT TO THE 3/12/2013 4:35 AM PEOPLE IN ROANOKE THAT HAVE FLOOD PROBLEMS INCLUDING(MYSELF.)ROANOKE'S NOT PRETTY UNDER WATER..1 SHOULD BE CITY MANGER.ROANOKE'S GOT THE WRONG PEOPLE RUNNING It. WASTING MONEY. 66 There aren't any mountains in the current seal.The historic seal displays the mountains perfectly,as 3/12/2013 4:20 AM well as the train and Lady Justice. 67 Current seal shows too much(looks crowded) 3/12/2013 3:22 AM 68 I want to bring back the historic years.We need to live them years again!!! 3/12/2013 2:00 AM 69 More attractive;the later version is too"busy" 3/11/2013 10:01 PM 70 The earlier seal is far more appealing to the eye.I must disagree with the all powerful mayor and say 3/11/2013 8:42 PM that the image portrayed by the city is in fact important.You only get one chance to make a good impression. 71 It's prettier. 3/11/2013 8:07 PM 72 Its prettier,classier,and cleaner. 3/11/2013 7:47 PM 73 Simplicity.Not crowded with obsolete and unexplained items.Color rich and green. 3/11/2013 7:43 PM 74 More development in and around these mountains than ever.The mountain views are being rapidly 3/11/2013 7:43 PM replaced with concrete.Leave the current seal.Roanoke City will need a new City Seal by 2020--just scales sitting on top of a building(no mountains in the background). 75 The 1906 seal conveys an image of a city that is an industrial wasteland and toxic waste dump,so I 3/11/2013 7:37 PM definitely don't like that.The 1884 seal is better,but not as good as it could be.Why not take this opportunity to create a new seal that represents the future of the city?For example,show bicycles on the greenways and Mill Mountain with the star in the background.Why not hold a contest for the public to submit designs for the new seal?Then you'd have a lot of great designs to choose from. 76 Cleaner design,looks professionally done,the 1906 version must've been done by someone's 3/11/2013 7:18 PM brother in law. 77 I like the updated colorized version. 3/11/2013 6:32 PM 78 Cleaner image 3/11/2013 6:31 PM 79 1906 seal does not look relevant 3/11/2013 6:07 PM 80 Yes by all means go back to the 1884 seal. 3/11/2013 5:49 PM 81 current one is much better 3/11/2013 5:24 PM 82 We lost our industry and rail businesses but the mountains will never go away. 3/11/2013 5:17 PM 83 much clearer-one on right too jumbled 3/11/2013 5:17 PM 4/11 1 Citizen Input Invited on City Seal Approval >irq ItystiavittiglpladiselistiddaishumixeiontdatiorpisksvaityrspaeleclehltetoP ten and do an online EtalW2013 5:12 PM vote like this one tovote-an-thertwa`atrove ororre ofttrtrten tats deslgnss 85 I like the Historic City Seal mostly for the color.Roanoke has worked hard to promote its greenways 3/11/2013 4:42 PM and beautiful scenery.I think this is reflected well in the Historic City Seal. 86 There were on the Fire trucks doors when I was a kid. 3/11/2013 4:04 PM 87 1884 image portrays simple elegance; 1906 image looks more fitting for our sister city Wonju,Korea 3/11/2013 4:03 PM 88 much nicer,more beautiful and represents what Roanoke has to offer today.We are proud of our city 3/11/2013 3:56 PM and don't need our seal to be an image of a industrial yard.1 am proud of our history,but focused on today and the future. 89 If it had the Mill Mountain Star on it somewhere it would be perfect. 3/11/2013 3:48 PM 90 Easier to understand its meaning for what Roanoke represents 3/11/2013 3:45 PM 91 It shows the mountains and is more visually appealing 3/11/2013 3:43 PM 92 The 1906 depiction does not remind me of Roanoke as much too much happening behind the 3/11/2013 3:40 PM fiigure. 93 I think the original seal is a more appealing image. 3/11/2013 3:32 PM 94 If you want to keep and attract younger people as well as more professional,the current seal is the 3/11/2013 3:22 PM way to go.The first seal does not indicate a progressive and vibrant area. 95 The historic seal is more pleasing to look at and shows Roanoke as a green,beautiful location 3/11/2013 3:19 PM 96 City council should find a way to better compensate their employees,not waste money needlessly on 3/11/2013 3:17 PM things like this! 97 Simple and timeless. 3/11/2013 3:13 PM 98 The historic seal is simpler and really focuses in on the train as the City's raison d'etre.I think the 1906 3/11/2013 3:02 PM seal tried to capture way too much in one little space. 99 The 1906 version looks tacky and cartoony 3/11/2013 3:01 PM 100 I think that the old seal represents the goal of the city more today than the present one we are hoping 3/11/2013 3:01 PM to have rail service to the city by 2015 and many are most concemed with preservng the mountins and for these reasons I think the old seal represents these goals. 101 The 1884 historic seal has a classier look than the 1906 seal's crowded and overly"busy"design. 3/11/2013 2:45 PM 102 current seal is too cluttered. 3/11/2013 2:35 PM 103 If this will cost money to change-best left as is 3/11/2013 2:09 PM 104 The current city seal looks very gloomy. 3/11/2013 1:56 PM 105 The one on the left is much cleaner and less busy.It's a throwback to Roanoke's railroad history. 3/11/2013 1:56 PM 106 '06 seal implies a heavily industrialvsmoggy atmosphere.However,the'84 seal seems too bucolic. 3/11/2013 1:53 PM 107 I'm of the belief that the historic seal better reflects what Roanoke values along with embracing it's rich 3/11/2013 1:47 PM history. 108 take out smoke from stacks add 5 story motels 3/11/2013 1:45 PM 109 It's sort of blatantly obvious even if you know nothing about design.Plus the historic seal celebrates 3/11/2013 1:44 PM our beauty and heritage rather than the clang of industrial revolution. 110 You can't see the mountains for the hotels and restruants and even the railroad is leaving this sewer 3/11/2013 1:40 PM hole.Another thing,what difference does it make the monkeys on city counsil are going to do what they want.l also believe that your brother inlaw is a conflict of interst as being the city attorney and all this crap is a waste of money.I'm ashame to tell anyone I live in this sewer hole. 111 Better representation of Roanoke City. 3/11/2013 1:37 PM 112 To be honest,neither of these seals represents a true"confluence of the natural and man-made 3/11/2013 1:36 PM environment"fro the description.While I prefer the 1906 seal between these two,I would have voted for"None of the above"if given the option.I urge Mr.Morrill to reach out to the creative community here in the city and commission an entirely new seal. 5/11 Citizen Input Invited on City Seal Approval • W3 r Illopl bYii $010.4m iisastiiasrbeibbielOi'iQt i your preference. --- ---. '_�..-___.-�.��.._-. . -----------•-- 1404013.1:33 PM • 114 Cleaner/simpler,more contemporary looking(despite being older),better looking 3/11/2013 1:32 PM 115 About 35 years ago,not sure exactly how long the City was entertaining a change in this seal.There 3/11/2013 1:30 PM was a contest as I recall and my design was one of the final 10.The decision was made to leave it as is.Maybe this is time to update the design.Hike the clean look of the original over the clutter of the newer design but I think a new modernized design could be the best of both worlds.I use to live in the City,I have been working in Roanoke for40 years. 116 Is there any question? 3/11/2013 1:26 PM 117 The 1906 seal is WAY too"busy"and cluttered,and almost hurts the eyes.The 1884 seal has a much 3/11/2013 1:25 PM more calming effect!(I do think it would be nice to maybe re-do the mountains just a tad-it does make me think of the Peaks of Otter for some reason-so if you had Mill Mountain and the star in the background-that could be perfect! 118 !didn't know what the current City Seal was about until it was explained in the newspaper.It's very 3/11/2013 1:23 PM convoluted and messy.Not artistic at all.The Historic Seal is simple,concise,and very aratistic.If I were to change anything at all I would change the train to the Roanoke River. 119 !think the historic seal appears to be less cluttered and represents the city's railroad heritage well. 3/11/2013 1:19 PM 120 Clear,easy to look at,the current is too busy despite all the history or covers.The historic is eye 3/11/2013 1:17 PM pleasing:) 121 The feel is more pleasant,calming,colorful and pastorial.The current seal is a hodge-podge of images 3/11/2013 1:15 PM and a first glance looks like a picture of a war zone.It is just too busy and gives the impression that Roanoke is an industrial city with the smoke stacks and the pollution pouring out of them.My only suggestion on the historic seal is that you use-the 611 as the steam engine rather than the one pictured.It is more of a signature train for Roanoke.And don't worry about the attorney general's modesty issues.Show lady justice as she truly is!! 122 The current seal looks jank. 3/11/2013 1:06 PM 123 Simple and clean.Uncluttered! 3/11/2013 1:05 PM 124 No competition here! 3/11/2013 1:04 PM 125 The historic 1884 seal is much easier on the eyes.It also shows the city's geographic surroundings as 3/11/2013 1:01 PM well as it's railroad history very succinctly. 126 It focuses less on industry and more on the natural beauty of Roanoke,while still hearkening to our 3/11/2013 12:59 PM railroad past and present. 127 Mountains 3/11/2013 12:53 PM 128 The Historic Seal looks less busy and the color scheme is more pleasant. 3/11/2013 12:51 PM 129 One someone making a living by spending other people's money would care.What a waste of time! 3/11/2013 12:37 PM 130 !think you should consider a brand new seal with resident input.Both are outdated. 3/11/2013 12:35 PM 131 Simpler and better looking 3/11/2013 12:30 PM 132 Represents Roanoke 3/11/2013 12:28 PM 133 Before reading Mr.Morrill's article in the Roanoke Times,I looked at the 2 seals in the newspaper.I 3/11/2013 12:04 PM saw the dates&thought to myself how much more attractive the older sealwas.Then ti my drligjt I fiscovetrd Mr.Morrill felt as I did! 134 How manhy people got through either one of these descriptions without laughing their heads off?If I 3/11/2013 11:51 AM saw either of these"ladies"strolling through downtown Roanoke,I would cross the street to avoid them.We are a creative,current,and relevant city.Surely we can come up with something better. Perhaps we could incorporate the greenway,the Star,an attractive individual,along with the train concept.Have we not come a long way,Baby?All these existing seals do is validate that we are a silly town will no relevance to 2013. 135 The 1906 seal is too busy and I like our lady of justice standing rather than kneeling. 3/11/2013 11:51 AM 136 The 1906 seal is as much an indicator of where we have come from as the 1884 seal.The 1884 seal 3/11/2013 11:47 AM focuses too much on the railroad,which no longer underpins the entire economy the way it once did. Further,in these uncertain economic times,I do not believe it prudent for the city to go to the expense of changing the seal. 6/11 Citizen Input Invited on City Seal Approval 138 We in NW think the view of buildings vs mountains more reflects the current City goal. 3/11/2013 11:29 AM 139 I like it better because it is more colorful and is more representative of the spirit of Roanoke,especially 3/11/2013 11:13 AM with the train and mountains in the background.Lady Justice also looks better in that one too.I would, however,update it with two important symbols of our last century-plus of progress-the Mill Mountain Star and the 611. 140 How about neither one???if the city manager is going to fix the city by changing the city seal he really 3/11/2013 11:13 AM needs to refocus his efforts.A chubby lady holding a sword or a Chinese lady sitting.Both suck. 141 I'd like to suggest one change:to remove the staff she's holding with the caduceus/medical symbol to 3/11/2013 11:11 AM demonstrate that in addition to the railroads impact we are also a strong medicaVresearch economy as well, 142 As I sat in Council Chambers looking at the seal from the back....lt really came across as simply to 3/11/2013 11:05 AM busy,jumbled,other than lady,one could not make out much.On the other hand the'84 is simply to plain and simply does not say much about Roanoke as far a being a City.Right after moving here in '96,friends came to visit,their first time in the Roanoke area.A progressive young couple with children.They arrived in the evening traveling down 581 from 81.There first impression and comments to me I've never forgotten."Whow we had no idea Roanoke was such a large city""Didn't expect to see such a sky scraper and city lights".They were even more impressed with the view and how large the area looked from atop Mill Mountain.They imagined Roanoke as a really small town,say, just like Vinton all by itself.Roanoke does have an impressive skyline and the city should capture this over all imagine in its seal to carry us forward into the future.What I could imagine the seal with is Mill Mtn and the Star....An image of our sky scraper tower,Hotel Roanoke,(Passenger trains are sorta ofa given)maybe replace that imagine with bikes and people along the river and greenway.,with lady justice standing in the forefront of it all. 143 I prefer history.But the fact that the railrail uped and moved on us.Maybe a new seal with the star in it 3/11/2013 10:58 AM is better. 144 I like the mountains and rail.Two things roanoke has been known for.Keep it simple. 3/11/2013 10:55 AM 145 The historic seal has a cleaner look,and the green/blue colors are more in line with our geography 3/11/2013 10:50 AM and image we want to portray.I would suggest finding a way to work in Mill Mountain and the star-- perhaps by changing the mountains in the background,with the star on the left side of the seal(over her right shoulder). 146 Nicer coloring,not as busy thus a cleaner look. 3/11/2013 10:49 AM 147 Even though it's older,the Historic City Seal more accurately reflects Roanoke as it is today. 3/11/2013 10:43 AM 148 Why does the lady look like she has a mask on?Secondly,the one on the right looks like it would be 3/11/2013 10:40 AM more appropriate for Pittsburgh,with the smokestacks.The one of the left is more reminiscent of"Big Lick". 149 The other one to me looks cheap 3/11/2013 10:39 AM 150 More accurately reflects the City.Billowing smoke stacks reflect a different era.It's also a simpler 3/11/2013 10:35 AM design. 151 Less clutter,stands out more than current seal.How much cost to taxpayers to change seal? 3/11/2013 10:31 AM 152 I love the 1884 Historic seal.I believe it is a much better representation of our City.I always felt the 3/11/2013 10:30 AM current city seal was too"busy"and the kimono style robing looks out of place. 153 I like the historic one the best but think the Star should be added to the mountain top.Otherwise it 3/11/2013 10:27 AM looks too much like the VA State Seal 154 More color,less clutter 3/11/2013 10:27 AM 155 It is our history! 3/11/2013 10:26 AM 156 I like the more modern,clean representation of the City-very classy.The 1906 seal is very cluttered. 3/11/2013 10:23 AM 7/11 Citizen Input Invited on City Seal Approval • ■ 7 11110 i!! m .eliwc$ aisetoteoga rgauypnafestocensidere the fllYatk1201310:22 AM} floadpr,btemwehave-during-big-rains-in • our neighborhood and others:Idon't-reatlylike the- historic one all that much.If you are going to change it(and I highly suspect that the decision has already been made,so I'm not sure why you are asking for citizen input other than to say you did.),I'd much prefer we look for a new one.Even the modem logo that we had on the car decals was better than the historic one. 158 1906 Seal is aweful!! 3/11/2013 10:21 AM 159 How about adding the Mill Mountain Star to the appropriate mountain peak of the Historic Seal? 3/11/2013 10:19 AM 160 1906 seal promotes pollution with the smoke stacks,is too cluttered and doesn't recognize the 3/11/2013 10:14 AM natural beauty of our city.1884 seal profiles our mountainous beauty,our railroad heritage and is much less cluttered and somewhat uses the blue and green hues in our current city brand. 161 current seal is too cluttered the 1884 does need to have the colors brighter though so that the train 3/11/2013 10:02 AM doesnt blend into the background 162 The current seal is very busy.The historic seal shows off the beauty of nature and I think is more 3/11/2013 9:59 AM appropriate when Roanoke is concentrating on attracting outdoor enthusiasts and moving toward restoring passenger train service.The current seal shows Roanoke as an industrial city. 163 I consider the addition of a river.I am OK with the train but would support removal of it altogether.Let's 3/11/2013 9:54 AM look and move forward. 164 Current seal doesnt reflect us very well and is not attractive.The old one is simple and plain.Why do 3/11/2013 9:48 AM we need lady justice in there? 165 At a time of national and local economic distress,is there any rational basis for making a change to a 3/11/2013 9:47 AM seal,at undoubtedly some cost to the taxpayer,that is no less expressive of our past than the 1884 seal?It just seems like some folks have so little to do,they feel the need to make up something to appear as if they....are doing something.Leave a sleeping dog lay. 166 I think it is better looking.The figure in the current one looks Japanese like. 3/11/2013 9:47 AM 167 The one on the left is better but there are elements missing that could improve the seal...(MM Star 3/11/2013 9:38 AM and other images associated with Roanoke). 168 It's the better one.Please note that better is not best.How about a citizen design contest? 3/11/2013 9:37 AM 169 I like the 1884 seal but it needs to reflect our modem city as well as our history past and mountain 3/11/2013 9:35 AM scenery.The MM Star should be on the seal as well as a cadueus to reflect Roanoke City being a regional center for medicine and medical research.Roanoke City is also a regional center for learn and there should be an object on the seal that reflects that. 170 The 1884 seal retums us to our basic roots and the beautiful mountains surrounding our Valley.The 3/11/2013 9:35 AM lady who I suspect stands for truth and justice seems lost in the clutter on the 1906 seal.Roanoke is no longer the rail head it once was and the towers of industry only cause me to think of air polution, and our textile mills are closed now.Our lady is kneeling in 1906--to what progress?Or is she kneeling her truth and justice to industrial growth?I'll be honest,I've never paid that much attention to the seal before,but I prefer the 1884 one.If a new one is designed,I think the Mill Mountain Star should be shown.We citizens are proud of our star and being known as the Star City of the South. 171 Cleaner,clearer,Not so industrial 3/11/2013 9:33 AM 172 I prefer the historic seal but I like the text/font on the current seal.Perhaps using a little of both will 3/11/2013 9:29 AM please everyone? 173 a no brainer.1906 seal visually way too busy/cluttered&what's with the right leg?1884 seal is clean 3/11/2013 9:26 AM and cool 174 Current seems too busy 3/11/2013 9:26 AM 175 If it would cost money to change the dang thing,no body ever sees anyways,than why do it? 3/11/2013 9:19 AM 176 Why do we have to make a choice between 1884 and 1906?It's 2013.Roanoke spends way too 3/11/2013 9:19 AM much time and energy wallowing in the past.Come up with something that reflects the present. 177 I don't like the 1884 seal...the colors are dark and muddled,plus the train looks like a caterpillar.I like 3/11/2013 9:17 AM the 1906 seal better,its font,the seated Justice figure,but maybe remove the factories in the background and clean up the foreground a little,especially the thing that looks like a broken wheel axle. 8/11 " Citizen Input Invited on City Seal Approval i1f78 *ONO' t*Istdubbietiekkw tQe thin Your Bret eJ Ces .d1. �3 9;15•AM` • 179 The lady on the right,in the blue,looks asian or something...x)I prefer to keep it old school. 3/11/2013 9:15 AM 180 I do not like the color scheme,heavy industry and pollution in the 1906 version,also the quality of the 3/11/2013 9:14 AM artwork is better in the 1884 version.We are and have been more than just a rail town in the mountains.It would be nice to have a seal that isn't cluttered like the current one,but somehow encompasses more than rail&mtns. 181 The 1906 looks like a PSA for pollution.The woman's fat leg is pretty accurate for our fair city though. 3/11/2013 9:12 AM 182 The historic seal is clearer and more colorful.Additionally,it is my personal preference that Lady Justice 3/11/2013 9:07 AM is not depicted in a kneeling position. 183 The historic seal is simply a much better design.The yellow in the 1906 seal is actually pretty awful, 3/11/2013 9:07 AM and the artwork is subpar.It's hard to readily comprehend what's going on in the 1906 seal.Most of all,I would much rather be associated with mountains,as the historic seal suggests,than with an industrial skyline. 184 More nature portrayed.Fewer smokestacks spewing dark pollution. 3/11/2013 9:05 AM 185 I love the Historic City Seal as is,smoke coming from engine and all.Just FYI--I think the 1906 seal is 3/11/2013 9:04 AM tacky.--oh and it have smoke from engine and smoke stacks,etc.that some people have complained about.Please don't do a"new"one--the Historic seal is great. 186 The 1906 is all kinds of bad.There are a great number of talented graphic artists in Roanoke that I'm 3/11/2013 9:01 AM sure would be happy to assist with updating that 1884 design.Take a look at Giant Step Design's work. 187 The view of the mountains in the historic seal coincides with current effort to brad the city as an 3/11/2013 9:00 AM outdoor desitantion. 188 The Historic City Seal is more streamlined imagery and a better representation of the City. 3/11/2013 8:52 AM 189 I much prefer the Historic Seal but would be interested in knowing the expense involved in making the 3/11/2013 8:52 AM change-printing,etc.If it costs very much,I'm not sure this is as urgent as some other needs. 190 The 1884 seal is pretty,but Roanoke is more than the railroad.The 1906 seal shows that.Maybe we 3/11/2013 8:51 AM need a new seal that incorporates both-RR,mountains,Star,and manufacturing. 191 The historic City Seal looks more professional and cleaner.!think it more represents the Roanoke 3/11/2013 8:51 AM Valley and demonstrates that the City is part of the entire Valley. 192 The mountains in the original seal reflect the beauty of Roanoke.The later seal looks like we support 3/11/2013 8:50 AM polluting the valley with the ugly smokestacks and garish colors.The original seal is much more pleasant. 193 Roanoke is here because of the railroad,but because of cogs and smokestacks.The 1906 seal is 3/11/2013 8:49 AM very"busy"and not a good representation of the valley. 194 I prefer neither.Perhaps modify the 1884 to show a modern,vibrant city» 3/11/2013 8:48 AM 195 The historic seal complements the new city logo. 3/11/2013 8:47 AM 196 Cleaner more targeted image. 3/11/2013 8:47 AM 197 I prefer the historical seal but feel the train should be replaced with the N&W 611 and her passenger 3/11/2013 8:44 AM cars. 198 The current seal is an embarrassment. 3/11/2013 8:43 AM 199 Cleaner,better color presentation,aesthetically far more pleasing.Current seal makes me think of a 3/11/2013 8:42 AM dirty run down Pennsylvania industrial town. 200 Lady Justice on the 1906 seal looks fatter and it also looks like a lot of pollution going on in the 3/11/2013 8:42 AM background on the 1906 seal 201 I think the historic seal looks much better.The current seal it too busy looking-too much going on in 3/11/2013 8:41 AM it.The simpler clean lines in the historic seal is easier to look at.Less is better! 202 Less cluttered design,but still retains the historic elements.Better overall. 3/11/2013 8:41 AM 203 !would just keep the current seal but remove the smokestacks. 3/11/2013 8:40 AM 204 Not a city resident but lived in Roanoke for several years. 3/11/2013 8:40 AM 9/11 Citizen Input Invited on City Seal Approval Z5 { IE oaef e 6ibla:6eillits#ibi 3lahYypur preference .1010020118:37 37 AM___ 206 I think the newer seal appealed to what was important during the industrial era,industry,numerous 3/11/2013 8:37 AM smoke stacks.Today much value is placed on wide open spaces,scenery and transportation.The historic seal seems to convey these things. 207 Just hope a lot of money is not being spent to evaluate this change just to change issue.We are also 3/11/2013 8:37 AM missing our most important part of the city in both and that is the STAR. 208 Not as clutter3ed.Does need the star added to Mill Mtn.to modernize it.Train moved down with 3/11/2013 8:36 AM market building on right in background would be nice also. 209 Classier! 3/11/2013 8:35 AM 210 Dislike the 1906 seal,but the 1884 seal doesn't convey what Roanoke is known for.Where is the 3/11/2013 8:35 AM STAR!?Or maybe the market building?NS buildings?Wachovia?Anything other than a empty valley. 211 I like the historic one but am concerned on the cost to change it. 3/11/2013 8:34 AM 212 The old seal appears to be more inclusive of our strengths,and generally looks better!Thanks for 3/11/2013 8:34 AM finding this great piece of our history! 213 I prefer Historic or maybe a new seal including an image of Mill Mtn.Star... 3/11/2013 5:34 AM 214 I PREFER THE MOUNTAINS IN THE BACKGROUND INSTEAD OF SMOKESTACKS. 3/10/2013 10:37 PM 215 urrent seal confusing and inappropriate 3/10/2013 10:37 PM 216 Better design,clear and strong. 3/10/2013 10:59 AM 217 clear,uncluttered references to the Blue Ridge Mountains and the city's railroad history 3/10/2013 10:38 AM 218 However:Justice needs to stand more erect-not slinky and the red,white,and blue Rke star needs to 3/10/2013 10:34 AM be on the left mountain peak. 219 Our fore-fathers got it right the first time.The 1884 seal.Less is better(too much clutter in the second 3/10/2013 9:14 AM seal)and the 1884 seal says exactly how Roanoke got its start--the industry of trains.And,the 1884 seal is easy on the eye!!! 220 I believe this seal depicts Roanoke as well as all of Virginia with Roanoke being the train center of 3/10/2013 8:11 AM Roanoke but also a city of beauty with the mountains surrounding it. 221 The 1884 seal is clean,concise,and captures our heritage.I strongly agree with our City Manager's 3/10/2013 7:07 AM preference to use this. 222 The 1884 Seal has less clutter and is more colorful and representative of our current City's dynamics. 3/9/2013 9:15 AM 223 Historic Seal AS-IS,no modification 3/8/2013 10:20 AM 224 Neither,the city should open a contest to the residence to design a more appropriate seal that 3/8/2013 6:15 AM represents our city today. 225 I like the old...just get a graphic artist to make it cleaner and sharper. 3/7/2013 11:30 AM 10/11 Citizen Input Invited on City Seal Approval Q2 Are you a city resident? Answered: 542 Skipped: 5 Yes No 0% 20% 40% 60% 80% 100% Answer Choices Responses Yes 75.46% 409 No 24.54% 133 Total 542 11/11 t,r 11 CITY OF ROANOKE 1t n s DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 cr. Roanoke,Virginia 24011-1220 Telephone: (5401853-2821 Fax. (5401853-6142 ANDREA E TRENT ANN II.SHAW VER,CPA Assistant Director of Finance Director of Finance April 1 , 2013 Dear Mayor Bowers and Members of City Council: Subject: February FYI 3 Financial Report - City of Roanoke The following financial report provides commentary on the City's financial results for the eight months ended February 28, 2013. FY13 year-to-date revenues increased 5.2% or $6.3 million from the prior year as adjusted for Daycare, the Meals tax rate reduction, and the January 1st increase in Transient Occupancy tax, as presented in the accompanying financial statements. In comparison, the budgeted increase was 0.4%when comparing the FY13 adopted budget against the FY12 adjusted final results. Almost every revenue category showed favorable results with Real Estate the main driver due to the timing of escrow payment receipts in the current year. Business License Tax is an important indicator of economic growth and through March 26, 2013 is showing growth of approximately 2% with 95% of the tax collected. Significant year-to-year variances are explained in further detail in this report. Year-to-date expenditures in FYI 3 increased 2.3% from the prior year as adjusted for Daycare and Eat for Education funding of Roanoke City Public Schools. The adopted expenditure budget for FY13 was 0.1% or $207,000 higher than the adjusted FY12 actual. Current year expenditures are ahead of budget related to higher workers' compensation, correctional facility costs and costs related to the derecho event. A 3.0% pay raise for employees went into effect July 2012 and affects comparisons throughout the year. Also, to the Sheriffs Department employees enrolled in the Virginia Retirement System (VRS), an additional pay increase of 5.0%was provided to offset an employee contribution of 5.0%. The City expects to meet its overall revenue and expenditure budget for FYI 3 and carefully oversees the budget through hiring management and reduced departmental discretionary spending to ensure obligations are met. Major expenditure variances are described in further detail in the expenditure section of this report. Honorable Mayor and Members of Council April 1 , 201 3 Page 2 Revenues: Commentary on the significant categories of revenues and/or significant revenue variances is provided as follows: General Property Tax revenues were above FY12 by 6.5% or $2.9 million. The majority of the increase came from Real Estate taxes and was primarily a result of the timing of the receipt of escrow payment billings which were received earlier in the current year. The increase in Real Estate Tax was offset by decreased Personal Property taxes resulting from reduced delinquent tax collections. The vast majority of Personal Property Taxes are collected during the final months of the fiscal year. Other Local Tax revenues increased 6.4% or $2.4 million compared to the same period in FY12 as adjusted for the Meals Tax rate reduction and FYI 3 increase in Transient Occupancy tax, effective January 2013. Business license taxes increased significantly through February but the majority of this tax will be recorded in March based on the March 1 due date for this tax. The Transient Occupancy tax, adjusted for the one percent rate increase, performed well with growth of 8.4% or $165,000 as a result of growth in room demand. As a result of the Roanoke Valley Convention and Visitors Bureau's increased media coverage, there has been a significant increase in travel to the city. Sales tax increased 2.5% or $243,000 with some of the larger businesses posting slight increases. This tax is received two months in arrears so February revenues reflect December year to date sales. The favorable results were in part due to increased retail and restaurant activity following the late June derecho event. Food and Beverage tax increased 5.0% or $354,000 over the prior year when adjusted for the change in the tax rate. The Telecommunications tax also increased 6.9% or $235,000, primarily a result of a refund paid by the Commonwealth to a provider in the prior year. The refund reduced locality revenues in FY 12, boosting FY 13 year-to-date growth. Adjusted for this, Communications taxes declined slightly compared to FY 12. The growth in local taxes is indicative of positive improvement in the Roanoke economy. Permits, Fees and Licenses increased by 22.1% or $130,000 compared to FY12 mainly as a result of increased building inspection fees from a few major projects, such as the new FedEx Facility, the Shenandoah Life Building and the Elmwood Park Renovations. Honorable Mayor and Members of Council April 1 , 2013 Page 3 Revenue from the Use of Money and Property decreased by 40.0% or $54,000 compared to the same period in FY12, primarily a result of lower interest earnings due to economically driven reduced rates of return. Intergovernmental revenues, adjusted for the change in Daycare, increased 2.2% or $633,000. Local Aid to the Commonwealth was favorable due to a decrease in the City's required payment to the State. Also contributing were increased reimbursements for Foster Care and the timing of Comprehensive Service Act reimbursements, increased Rental Car tax resulting from a change in timing of revenue recognition, and street maintenance funding offset by a reduction in the reimbursable portion of sheriff's department expenses. Expenditures: The fiscal year 2013 adopted General Fund expenditure budget totaled $253.0 million and in addition, included funding of approximately $1 .1 million to cover contracts and purchase orders made during fiscal year 2012 but not paid by the end of that year. Based on a $500,000 or 10%variance threshold at the category level, variances are discussed as follows: Public Safety was up 2.0% or $869,000 primarily due to increased Jail health care charges resulting from an increase in base health care cost, expansion in dental and psychiatric hours provided and additional healthcare coverage. These additional services were added based on inmate needs as determined by the Jail and the health care provider, Conmed. Increased salaries and workers' compensation costs also contributed to the increase, offset by reduced off duty police wages related to the Shenandoah Life Building. Public Works increased 5.1% or $874,000 from the prior year due to a contract increase and the timing of paving and sidewalk maintenance costs which were incurred earlier in FY13 compared to FY12. Public Works also incurred significant costs related to the derecho event. Nondepartmental increased 20.7% or $620,000 primarily related to the increased transfers to the Capital Projects Fund which can vary from year to year. Civic Facilities Fund In February, the Civic Center held 26 events with 43,396 attendees. This was two less events, but 13,834 more attendees than in February 2012. The Honorable Mayor and Members of Council April 1 , 2013 Page 4 number of February 2013 events fell short of the number of budgeted events by four, while attendance fell short of budget by 17,710. The major driver of this budgeted attendance shortfall is attributable to the fact that the Civic Center did not host a 'spectacle' show (such as Cirque De Soleil) in FY 13 as anticipated. A 'spectacle' show, on average, hosts 15,000 to 16,000 attendees. The programming at the Civic Center covers a wide variety of entertainment events which can cause comparisons between years to vary widely. Event highlights for February included the Kazim Shrine Circus, two sold out Monster Jams, The Harlem Globetrotters, Disney Live, and RV, Boat, and Log Home shows. In FY13 to date, there have been 180 events with 177,080 attendees. This is an increase of 4.1% or seven more events, and an increase of 14.5% or 22,413 more attendees compared with the same period in FY12. The FY13 year-to-date Operating Loss for the Civic Center was $962,000, an improvement of 6.8% or $70,000 from FY12. Revenues decreased by $110,000, while expenses decreased by $180,000. The year-to-date Change in Net Assets for FYI 3 was a decrease of $277,000, compared to an FYI 2 decrease of $383,000, a 27.7% or $106,000 improvement. March programs included the annual MDA Car Show, Carrie Underwood concert, Broadway in Roanoke's Elvis Lives, and the Roanoke Valley Gun Show. April events include comedian Ron White, Broadway in Roanoke's Dream Girls, the Blue Ridge Bike Fest, and Southwest Virginia Ballet's Romeo and Juliet. Through February, the net operating loss for Global Spectrum, which manages the Civic facilities, has deteriorated $172,000 compared to their original FY13 year-to- date budget. Parking Fund The City's Parking Fund operates seven garages and five surface lots with a total FY13 budget of $3.3 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without a General Fund subsidy and generates sufficient working capital to fund facility improvements and repairs. FY13 year-to-date operating revenues through February decreased 2.7% or $61 ,000 compared to FY12. Facility revenues decreased about 2.3% or $44,000. Seven facilities are ahead of FY12 and five facilities are behind FY12. All major customers are current. The vast majority of revenue decline is due to Honorable Mayor and Members of Council April 1 , 2013 Page 5 the loss of long term parkers, a result of the relocation of CBIZ from the downtown area and businesses utilizing fewer spaces. This decrease has been partially offset by additional lower paying residential parkers. The remaining $1 7,000 revenue decrease was due to lower on-street parking ticket fines and fees as a by-product of downtown construction as well as Virginia Western Community College (VWCC) initiating their own ticketing program in July 2011 . The early months of FY12 still saw some ticket revenues from VWCC. FY13 revenues contain no revenues from VWCC. On the expense side, spending levels for FY13 are up 18.3%, or $1 73,000, compared to FY12. This is partially due to $50,000 of expense for a Parking Coordinator position charged to the Parking Fund in FY13. In FY12, this position was charged to General Fund. In addition, year-to-date maintenance expenses are up about $53,000, driven primarily by a new alarm system at Church Avenue. Year-to-date water and electric expenses also increased approximately $25,000. While some Parking Fund expenses have increased, the City is making needed investments in its parking infrastructure. Lower revenues combined with higher expenses contributed to the deterioration of operating income by 43% or $318,000. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment gain of 12.1% for the fiscal year-to-date through February 2013, which reflects gains in the domestic equity, international equity, convertible bond, real estate, fixed income, and alternative asset categories of investments. Investment performance for this period was above the Policy Portfolio benchmark performance of 11 .8%, due to performance in the domestic equity, international equity, fixed income, convertible bond, and real estate investment allocations. Pension Plan investment decisions are made with a long-term view, and the Roanoke Plan has outperformed its benchmark on all measures. For the eight month period ending February, 2013, Plan Net Assets increased $22.3 million. This was a result of $6.9 million in employer contributions and $36.0 million in net investment gains offset by $20.6 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 4.1% due to a combination of the 1 .5% cost of living adjustment provided to eligible retirees effective July 1 , 2013 and higher retirement allowances having been earned by more recent retirees. Honorable Mayor and Members of Council April 1 , 2013 Page 6 Closing In closing, most national indices indicate an economy that is slowly improving. Political uncertainty, a weak global economy, and weak consumer confidence still remain threats. The January 2013 unemployment rate was 6.2% for Virginia and 8.5% for the United States. The Roanoke MSA rate was 6.4% in January. The Federal Reserve is continuing its policy to hold interest rates at all-time lows and predicts this to continue at least thru late 2014. City taxes post promising growth thus far in FY13. Sales tax has grown, and the City continues to benefit from consumer spending through the meals and lodging taxes. Revenue and expenditure budgets will continue to be carefully monitored as the year concludes. Please contact me with any questions you have on these financial statements. Sincerely, Ann H. Shawver Director of Finance Attachments c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools CITY OF ROANOKE,VIRGINIA GENERAL FUND FOR THE EIGHT MONTHS ENDED FEBRUARY 28,2013 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Actual Actual Percent of Revenue Budget July 1-February 28 July 1-February 29 FY13 vs FY12 Budget Revenue Source Budget Variance 2012-2013 2011-2012 Variance Received General Property Taxes $ 103,924.000 S (55.828.162) $ 48095,838 S 45,168,113 6.5% 46.3% Other Local Taxes 714156,200 (31,650,587) 39,805,613 37,421,722 64% 55.7% Permits,Fees and Licenses 1,013,000 (298,913) 716,087 586414 22.1% 70.7% Fines and Forfeitures 1,392,000 (502,979) 889021 891,880 (0.3%) 63.9% Revenue from Use of Money and Property 210.000 (128.262) 81,738 136,175 (40.0%) 38.9% Intergovernmental 64,415,000 (34.493.098) 29,921,902 29,288,322 2.2% 48 5% Charges for Services 7,767,000 (2727420) 5,039,580 4,773,598 5.6% 64 9% Internal Services 2,632,000 (1,190,087) 1,441,913 1.531.917 (5.9%) 54.8% Transfers From Other Funds 60.012 (10.000) 50,012 100.0% 83.3% Miscellaneous Revenue 471,000 (215,588) 255,412 227328 12.4% 54.2% Subtotal(Adjusted) S 253,340,212 S (127,043,0961 $ 12%297,116 $ 12%023,469 5.2% 49.9% 2 Cents Meals Tax component 2,810,128 Daycare - 1,770790 Transient Occupancy Rate Change effective 1/1113 31,770 - Total $ 126,328,886 $ 124,604,387 STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted July 1-February 28 July 1-February 29 FY13 vs FY12 Budget Expenditures Budget Balance 2012-2013 2011-2012 Variance Obligated General Government $ 13,129,523 $ 3,496,182 $ 9,633,341 $ 9.220564 4.5% 73.4% Judicial Administration 7.805023 2,500,371 5,304,652 5.137999 3.2% 88.0% Public Safety 59.621,997 16,298,721 43,323,276 42.454.187 2.0% 72.7% Public Works 25.043,689 7,170,745 17,872,944 16,996537 5.1% 71.4% Health and Welfare 37,075,228 13,967,651 23,107,575 23,184,914 (03%) 62.3% Pats,Recreation and Cultural 9,532,957 2,795,349 6,737,608 6,523.188 3.3% 70.7% Community Development 6,405,907 2,558,191 3,847,716 3,752631 2.5% 60.1% Transfer to Debt Service Fund 14,005.255 1,040,711 12,964,544 12,884,004 2.2% 926% Transfer to School Fund 72,770.400 24,291,489 48,478,911 48,059,563 0.9% 66.6% Nondepartmental 9,034,596 5,413,439 3,621,157 3,001,173 20.7% 40.1% Subtotal(Adjusted) 254,424,573 S 79,532,849 S 174,891,724 S 171,016,760 2.3% 68.7% Eat for Education 3,141,904 Daycare 1,802,934 Total $ 175,981,598 CITY OF ROANOKE,VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 28,2013 (UNAUDITED) FY2013 FY2012 Operating Revenues Rentals $ 2,592436 $ 2705,962 Event Expenses 908,083 973,604 Advertising 104,028 118,733 Admissions Tax 303.766 296,892 Facility Surcharge/Ticket Rebate 302,955 316,030 Commissions 174.273 102,329 Ancillary 64,057 61,154 Miscellaneous 113,540 98,915 Total Operating Revenues 4,563,138 4,673,619 Operating Expenses Personal Services 827,761 822476 Operating Expenses 3,845,209 4,039,478 Management Fees 244,824 237,947 Depreciation 607,269 601,044 Total Operating Expenses 5,525,063 5,705,945 Operating Loss (961,925) (1,032,326) Nonoperating Revenues/(Expenses) Investment Income 36,055 37,670 Interest Expense (325,364) (390,057) Net Nonoperating Expenses (287,309) (352,387) Loss Before Transfers and Contributions (1249,234) (1,384,713) Transfers and Contributions Transfer from Capital Projects Fund - 54,922 Transfer from General Fund 1,013,068 988.550 Transfer to Debt Service Fund (40,825) (41.625) Net Transfers and Contributions 972,243 1,001,847 Change in Net Assets $ (276,991) $ (382,866) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2013 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Market Garage $ 314,997 $ 343,669 Elmwood Park Garage 384,369 375,972 Center in the Square Garage 196,657 187,859 Church Avenue Garage 382,116 435,524 Tower Garage 251,217 236,332 Gainsboro Garage 88,198 110,934 Campbell Garage 58,808 42,220 Williamson Lot 60,562 61,685 Higher Ed Center Lot 37,918 38,299 Market Lot 14,665 12,515 Elmwood Lot 60,486 50,590 Warehouse Row Lot 27,347 25,050 West Church/YMCA Lots 17,513 17,513 Off Street Parking Violations (All Locations) 22,345 23,109 On Street Parking Violations 254,069 270,595 Total Operating Revenues 2,171,267 2,231,866 Operating Expenses Operating Expenses 1,116,614 943,821 Depreciation 633,250 549,057 Total Operating Expenses 1,749,864 1,492,878 Operating Income 421,403 738,988 Nonoperating Revenues/(Expenses) Investment Income 35,321 32,181 Miscellaneous 17,455 - Interest Expense (440,668) (473,877) Net Nonoperating Expenses (387,892) (441,696) Income Before Transfers and Contributions 33,511 297,292 Transfers and Contributions Transfer from Capital Projects Fund - 6,154 Transfer to Fleet Fund - (17,500) Net Transfers and Contributions - (11,346) Change in Net Assets $ 33,511 $ 285,946 3 CITY OF ROANOKE,VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED FEBRUARY 28, 2013 TO THE DIRECTOR OF FINANCE'. GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 28, 2013. BALANCE AT BALANCE AT BALANCE AT JAN 31,2013 RECEIPTS DISBURSEMENTS FEB 28,2013 FEB 29,2012 CONSOLIDATED FUNDS $43,072,544.57 $46,364,346.41 $32,123,358.18 $57,313,532.80 $30,926,007.72 CERTIFICATE I HEREBY CERTIFY THATYHE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,VIRGINIA. FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING FEBRUARY 28,2013,THAT SAID FOREGOING: CASH CASH IN HAND $20,436.51 CASH IN WELLS FARGO BANK 1,175,820.98 CASH IN VALLEY BANK 2,945.92 CASH IN HOMETOWN BANK 100.00 INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL 19,192,065.44 SMITH BARNEY GOVERNMENT MONEY MARKET FUND 2,802,404.43 CERTIFICATES OF DEPOSIT 10,011,759.05 U. S.AGENCIES 4,000,000.00 VIRGINIA SNAP PROGRAM(U. S. SECURITIES) 20,108,000.47 TOTAL 557,313,532.80 MARCH 19, 2013 l/ e E ELY W. POWERS, TREASURER 4 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2013 (UNAUDITED) FY 2013 FY 2012 Additions: Employer Contributions $ 6,932,688 $ 8,411,390 Investment Income Net Appreciation in Fair Value of Investments 31,916,209 4,527,485 Interest and Dividend Income 4,640,590 4,209,505 Total Investment Gain 36,556,799 8,736,990 Less Investment Expense 559,749 441,672 Net Investment Gain 35,997,050 8,295,318 Total Additions $ 42,929,738 $ 16,706,708 Deductions: Benefits Paid to Participants $ 20,271,349 $ 19,478,411 Administrative Expenses 309,709 338,052 Total Deductions 20,581,058 19,816,463 Net Increase/(Decrease) 22,348,680 (3,109,755) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 320,545,500 330,416,109 Fund Balance February 28 $ 342,894,180 $ 327,306,354 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS FEBRUARY 28, 2013 (UNAUDITED) FY 2013 _ FY 2012 Assets Cash $ 856,235 $ 844,030 Investments, at Fair Value 344,601,388 328,109,837 Accounts Receivable - 24,780 Due from Other Funds 97 796,224 Total Assets $ 345,457,720 $ 329,774,871 Liabilities and Net Assets Liabilities. Due to Other Funds $ 2,563,069 $ 2,462,587 Accounts Payable 471 5,930 Total Liabilities 2,563,540 2,468,517 Net Assets Held in Trust For Pension Benefits $ 342,894,180 $ 327,306,354 6 7. b . 1 . City of Roanoke Financial Report Eight Months Ended February 28 , 2013 ,. , FY13 General • FY13 adopted revenue budget 0.4% above FY12 actual adjusted for Daycare and Eat for Education. • Revenues YTD increased 5.2% in FY13 compared to FY12 as adjusted . • General Property and Other Local taxes increased 6.5% and 6.4%, respectively. Real Estate increased 6.4% related to the timing of the receipt of escrow payments from mortgage companies. Sales, Business License, Prepared Food, Telecommunication, and Transient Occupancy taxes had favorable results. • Expenditures are budgeted at 0.1 % below adjusted FY12 actual. • Expenditures YTD increased 2.3% compared to FY12 as adjusted, primarily resulting from increases in Public Safety and Public Works. • The General Fund will continue to be managed with judicious hiring management and reduced departmental discretionary spending so as to remain within budget for the year. 2 Sales Tax Growth Al It FY13 Revenue Estimate $ 18.788 M 12.0 N 11 .5 • Prior YTD Actual _°— 11 .0 ❑ YTD Budget i YTD Actual 10.5 10.0 Seven Months Ended 1/31 Sales tax revenues increased 2 .4% . Higher revenues were generated in July by increased activity following the late June derecho event. 3 I Continued Meals Tax Growth FY13 Revenue Estimate $ 12 .502 M 7.5 7.4 N 7.3 p 7.2 ■ Prior YTD Actual •- ❑ YTD Budget 7.1 ■ YTD Actual 7.0 6.9 6.8 Seven Months Ended 1/31 Revenue was 3. 0% higher than FY13 budget. Adjusting for the tax rate change effective July 1 , 2012, revenues were 5.0% over prior year. 4 BPOL ( Business and Professional Occupational License) Tax Increased for Second Year in a Row FY13 Revenue Budget $ 12.238M 13 12 0 11 = 10 m 9 8 as of March 26 ■ Prior YTD Actual ■ YTD Actual - FY13 Budget Tax due date was March 1st Revenues are 2% above last year with 95% of estimate collected Strong Performance in Lodging Tax Transient Occupancy Tax Revenue Estimate $3 . 153 M 2.30 2.20 2.10 01 Prior YTD •° I IYTD Budget 2.00 • YTD Actual_I.1 .90 1 .80 Eight Months ended 2/28 Lodging tax revenue , adjusted for the rate increase effective January 1st, increased 8 .4% compared to FY12 indicating an increase in travel to the area . 6 Cigarette Tax Exceeding Budget Cigarette Tax Revenue Estimate $2 .409 M 1 .70 1 .60 � III Prior YTD 2 1 .50 ❑ YTD Budget .i ■ YTD Actual 1 .40 1 .30 Eight Months Ended 2/28 Cigarette tax revenue has decreased 0.6% since FY12 and is 0.6% lower than budget. Admissions Tax Revenue Down Slightly 5 Admissions Tax Revenue Estimate $0 .420 M 0.26 0.25 — _■ Prior YTD •°— 0.24 ❑ YTD Budget IN YTD Actual 0.23 0.22 Eight Months Ended 2/28 Admissions tax revenue decreased 1 . 1 % since FY12 and is 0 .8% below budget. 8 Fundin g From the Commonwealth 25 % of Budget Budgeted revenues up $ .807M or 1 % from FY12 FY13 FY12 FY13 % FY13 % Revenue Feb YTD Feb YTD $ Change Change Collect Trend Non- $ 440,000 $ 129,000 $ 311 ,000 241 .5% 5.4% categorical Shared 4,719,000 4,836,000 ( 117,000) ( 2.4%) 53.5% Social 14,761 ,000 14,343,000 418,000 2.9% 53.5% Services Other 10,000,000 9,978,000 22,000 0.2% 50.6% Categorical • Non-categorical increase due to reduction in required Local Aid to the Commonwealth and the timing of rental car tax revenues • Shared expenses decrease resulted from reduced reimbursement of sheriffs department expenses • Social Services increase from higher Foster Care and General and Administrative reimbursements offset by timing of CSA reimbursements • Other Categorical increased due to increased aid for street maintenance 9 Note: Social Services for FY12 has been adjusted for the change in Daycare. . . Other Local Revenues All Other Revenues Comprise 5% of Budget FY13 FY12 FY13 % FY13 Revenue Feb YTD Feb YTD $ Change Change Collected Trend Permits $ 716,000 $ 586,000 $ 130,000 22.1 % 70.7% 1. Fines & 889,000 892,000 ( 3,000) (0.3%) 63.9% forfeitures Interest & 82,000 136,000 ( 54,000) (40.0%) 38.9% rental Charges for 5,040,000 4,774,000 266,000 5.6% 64.9% services Internal 1 ,442,000 1 ,532,000 ( 90,000) (5.9%) 54.8% services Miscellaneous 255,000 227,000 28,000 12.4% 54.2% • Permits up from increased Building and Inspection Fees from a few major projects • Interest and rentals from lower interest earnings due to economically driven reduced rates of return • Charges for services increased due to improved EMS collections • Internal services down from reduced charges for engineering for the Market Building Renovations, deceased Occupational Health charges and the timing of the true-up for School Resource and Dare 10 officers Personnel ( Salary/Benefit) Lapse Performing Ahead of Target 70 60 2 50 0 = 40 mi- 30 20 10 Target 8 Months Ended 2/28 Actual Fiscal Year savings projected to exceed budget by $ 122,000. YTD expenditure is .5% or $283,500 ahead of target. . . Workers' Compensation Expenses Above Target - f 2.0 1 .5 N C ° 1 .0 0.5 0.0 Target Actual 8 Months Ended 2/28 YTD expense is 73.8% or $829,800 above target of $ 1 . 1 M related to an increase in expenditures on large claims and as a result of several older claims with 12 ongoing costs. Comprehensive Services Act 5 Expenses Below Target 6.0 5.0 2 4.0 3.0 2.0 1 .0 0.0 I i FY 2012 Actual FY 2013 Actual Target 8 Months Ended 2/28 YTD expenses are 8 . 1 % or $430,500 below target of $5.7M . 13 Residential Juvenile Detention Expenses Above Target 1 .00 0.75 ° 0.50 0.25 0.00 Target Actual 8 Mo Ended 2/28 YTD expense is 10 . 1 % or $67,700 above target of $666,600 14 . . Solid Waste Tipping Fees below Target 2.0 1 .5 N a 1 .0 E 0.5 0.0 Target Actual 8 Mo Ended 2/28 YTD costs are 2.8% or $41 ,000 below target of $1 .4M . Tipping Fees increases due to derecho storm debris. Reimbursement for storm related damages has been applied for from FEMA and VDEM . 15 Motor Fuel Expenses below Target (,) 1 .50 T c 0 1 .00 5 0.50 0.00 Target Actual 8 Mo Ended 2/28 YTD expense .8% or $10,500 below a non-seasonally adjusted target of $ 1 . 18M . Costs are controlled by practice of contracting for fuel . Civic Facilities Fund Comparative Statement of Revenues and Expenses For the Eight Months Ending February 28, 2013 FY 2013 FY 2012 Variance Total Operating Revenues $ 4,563,138 $ 4,673,619 (2%) Total Operating Expenses 5,525,063 5,705,945 3% Operating Loss (961,925) (1,032,326) 7% Net Nonoperating Expenses (287,309) (352,387) 18% Loss Before Transfers and Contributions (1,249,234) (1,384,713) 10% Net Transfers and Contributions 972,243 1,001,847 (3%) Change in Net Assets $ (276,991) $ (382,866) 28% • 180 events FY13 YTD which is an increase of seven events over one year ago and an increase of 14.5% or 22,413 attendees. • February 2013 had four less events and 17,710 fewer attendees than budget. • February events included Kazim Shrine Circus, two sold out Monster Jams, the Harlem Globetrotters, Disney Live, and RV, Boat and Log Home shows. • Decreased operating expenses which outpaced decreased operating revenues contributed to an operating loss improvement compared to prior year. 17 r Parking Fund Comparative Statement of Revenues and Expenses For the Eight Months Ending February 28, 2013 FY 2013 FY 2012 Variance Total Operating Revenues $2,171,267 $2,231,866 (3%) Total Operating Expenses 1,749,864 1,492,878 (17%) Operating Income 421,403 738,988 (43%) Net Nonoperating Expenses (387,892) (441,696) 12% Income Before Transfers and Contributions 33,511 297,292 (89%) Net Transfers - (11,346) (100%) Change in Net Assets $ 33,511 $ 285,946 (88%) • Operating Revenues decreased $61 ,000 primarily due to loss of long term parkers resulting from the relocation of CBIZ and businesses utilizing fewer spaces. • Parking Fund operating expenses increased $223,000 mainly resulting from a new alarm system at Church Avenue, a parking coordinator position now charged to Parking Fund instead of General Fund, and increased water and electric expense. 18 Pension Plan Trust Outpacing Policy Benchmarks at all Measurement Intervals Roanoke Asset Allocation 2/28/13 Performance Period Pension Plan Policy One Month 0.7% 0.6% PIP "----- --...„..mimil Fiscal YTD 12.1% 11.8% One Year 11.9% 10.8% Three Years 12.0% 11.0% ill■•■.....__ —..riligli Five Years 5.6% 4.8% • US Equities 400 ® Low (2/28/09) o Cash E q u iv I ow ( ) • Real Estate 350 I ' • 6/30/08 ❑ Balanced o Convertibles 300 6/30/09 • International Equities I. I ❑• 6/30/10 • US Fixed Income 250 Ir. 1 • 6/30/11 ❑ International Emerging Equities • Infrastructure Funds 200 ii ' ❑ 6/30/12 150 • 12/31/12 II I ❑ 2/ 8/13 100 - Pension Plan assumed rate of return is Market Value Assets • High (10/31/07) (Millions) 7.75% 19 • • Unemployment 9.0%-/ 8s„ 8.0%1 Dec 11 7.0%1 .vo q, Mar I� Jun 12 12 5.0`)/0-/- 4.0%r Sep 12 I Dec 12 Roanoke VA US ❑ Jan 13 MSA January unemployment rates increased thought to be related to the elimination of temporary holiday driven employment. Trends indicate closing of gap between Statewide and Roanoke MSA unemployment rates. 20 • • City Performance Stable Through February • Several local taxes continue to demonstrate strong growth : Sales, Meals and Lodging taxes in particular. • Business license taxes showing modest growth over prior year. • Expenditures through February are ahead of budget but are expected to be managed to remain within appropriated levels. • Pension Plan is performing above policy target at all measurement intervals. 21 CITY OF ROANOKE u OFFICE OF THE CITY CLERK 2 r 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 71� Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 2, 2013 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 39624-040113 to transfer funding from the Roanoke City Public Schools Buildings and Maintenance department to the School Capital Projects Fund for the Crystal Springs improvements, the Virginia Heights and Round Hill expansions and the Lighting Replacement-Phase II, amending and reordaining certain sections of the 2012 - 2013 School General and the School Capital Projects Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013, and is in full force and effect upon its passage. Sind c- a T. Webb, CMC Assistant Deputy City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2013. No. 39624-040113. AN ORDINANCE to transfer funding from the Roanoke City Public Schools Buildings and Maintenance department to the School Capital Projects Fund for the Crystal Springs improvements, the Virginia Heights and Round Hill expansions and the Lighting Replacement — Phase II, amending and reordaining certain sections of the 2012-2013 School General and the School Capital Projects Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 School General and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: School General Fund Appropriations Transfer to School Capital Projects Fund 301-000-0000-0000-0000-00000-72000-0-00 $ 580,000 Buildings and Maintenance 301-251-0000-0000-0000-66600-11810-2-00 (580,000) School Capital Projects Fund Appropriations Appropriated from General Revenue 31-065-6035-9003 50,000 Appropriated from General Revenue 31-065-6036-9003 243,000 Appropriated from General Revenue 31-065-6037-9003 243,000 Appropriated from General Revenue 31-065-6040-9003 44,000 Revenues Transfer from School General Fund 31-110-1234-1037 580,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTES : ( As/s nl b"r City Clerk. �J #A, CITY OF ROANOKE t OFFICE OF THE CITY CLERK '"-vs- 215 Church Avenue, S.W., Suite 456 :-:- . .r.. * Roanoke,Virginia 24011-1536 4. Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT.CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 2, 2013 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Resolution No. 39625-040113 declaring its official intent to reimburse itself from the proceeds of one or more issues of tax-exempt General Obligation Public Improvement Bonds and/or General Obligation School Bonds for expenditures made or to be made in connection with the acquisition, construction, reconstruction, improving, extending, enlarging and equipping of various capital school improvement projects. The abovereferenced measure was adopted, by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2013. S�rel� C�. Webb, CMC Assistant Deputy City Clerk Enclosure pc: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget IN THE COUNCIL FOR THE CITY OF ROANOKE,VIRGINIA The 1st day of April, 2013. No. 39625-040113. RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, DECLARING ITS OFFICIAL INTENT TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE ISSUES OF TAX-EXEMPT GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS AND/OR GENERAL OBLIGATION SCHOOL BONDS FOR EXPENDITURES MADE OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVING, EXTENDING, ENLARGING AND EQUIPPING OF VARIOUS CAPITAL SCHOOL IMPROVEMENT PROJECTS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AS FOLLOWS: SECTION 1. In accordance with Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986, the City of Roanoke, Virginia (the "City"), hereby declares that it reasonably expects and intends to reimburse itself from the proceeds of one or more issues of its tax-exempt general obligation public improvement bonds and/or general obligation school bonds (collectively, the "tax-exempt bonds") in a principal amount of not to exceed $580,000.00 for moneys appropriated by the Council of the City from time to time for expenditures in connection with the various capital school improvement projects of and for the City (collectively, the "Project"). SECTION 2. The adoption of this resolution shall constitute the declaration of an "official intent" by the City within the meaning of such term as defined in Treasury Regulation Section 1.150-2. This official intent is being made not later than sixty (60) days after the payment of any expenditures contemplated by Section 1 of this resolution to be reimbursed from the proceeds of the tax-exempt bonds of the City. SECTION 3. The City Clerk is directed to file this resolution among the permanent papers of the City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act, Title 2.2, Chapter 37, Section 2.2-3700 in seq. of the Code of Virginia, 1950. SECTION 4. This resolution shall be effective from and after the date of its adoption. AT '01 T: 4S55 i '. Dia. City Clerk. am QG }J_F CITY COUNCIL AGENDA REPORT •tc To: Honorable Mayor and Members of City Council Meeting: April 1 , 2013 Subject: Transfer of Funding for FY14 School Capital Projects and Adoption of Resolution of Intent to Reimburse with General Obligation Bonds Issuance Background: The currently adopted Capital Improvement Program (CIP) for FY13 - FY17 includes planned debt issuance for School projects of $5 million during FY14. The projects included in the FY 2014 CIP are necessary to address aging facility issues by replacing lighting, windows and HVAC systems in critical elementary and middle school locations as well as to address overcrowding with the expansion of Round Hill and Virginia Heights elementary schools. The expansion at these locations will enable a redeployment of existing modular classrooms to other school locations in an effort to utilize facilities in the most efficient manner. The FY 2014 - 2018 CIP will be adopted by Council in May of 2013. As most school projects must be completed when school is not in session, construction usually occurs during the summer months preceding the next school year. There are two critical projects - the Virginia Heights and the Round Hill elementary school expansions that will need to begin June 1 , 2013,with a targeted completion date of August 11 , 2013. Interim funding for these two projects, along with the Crystal Springs and lighting improvements,will be provided by a transfer of funds from the Schools Building and Maintenance budget. Estimated expenditures through the end of May 2013 are approximately $580,000. It is the intent that these funds will be reimbursed at a later date from the issuance of FY 14 general obligation bonds. Recommended Action: Adopt the accompanying budget ordinance and transfer funding for the Virginia Heights and the Round Hill elementary schools expansions, the Crystal Spring improvements and lighting improvements - Phase II into accounts to be established in the School Capital Projects Fund by the Director of Finance. Adopt the attached Notice of Intent to Reimburse Resolution to reimburse $580,000 in cash funded FY 2014 School CIP projects from the issuance of general obligation bonds. t! _ ANN . S •WVER Director of Finance Mayor and Members of City Council April 1 , 201 3 Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS Amelia Merchant, Director of Management and Budget 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 46. Roanoke,Virginia 24011-1536 't Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk@raanokeya.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC April 2, 2013 Assistant Deputy City Clerk Helen M. Muddiman 1210 Penmar Avenue, S. E. Roanoke, Virginia 24013 Dear Ms. Muddiman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2013, you were appointed to replace Marc Davis as a member of the Fair Housing Board for a three-year term of office ending March 31, 2016. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Fair Housing Board. Si ..r: y, e elia T. ebb, Assistant Deputy City Clerk Enclosures pc: Karl Kleinhenz, Secretary, Fair Housing Board COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2013, HELEN M. MUDDIMAN was appointed to replace Marc Davis as a member of the Fair Housing Board for a three-year term of office ending March 31, 2016. Given under my hand and the Seal of the City of Roanoke this second day of April 2013. (2j2/ ) 4.442047.44µ.ity Clerk VML 2013 Policy Committee Nominations Please return this form by April 22 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email: iterry @vml.orp Community & Economic Development Name&Title: Court G. Rosen, Vice-Mayor Name&Title: Wayne Bowers, Director of Economic Development Environmental Quality Name&Title: Christopher Blakeman, Environmental Manager Name&Title: Finance Name&Titic: Ann H. Shawver, Director of Finance Name &Title: f emrt ,_ Rosen Vi re-Mayor General Laws Name&Title: Daniel J. Callaghan, City Attorney Name&Title: Human Development & Education Name&Title: Anita J. Price, Council Member Name&Title: Stephanie M. Moon, City Clerk Transportation Name&Title: Mark Jamison, Manager of Transportation Name&Title: (`jM or/ Signed: M�t"I' 1-'"`��� h t`� Locality: G--(3.-2. h ^ �y- (MayorlChair, or Manager t q . , CITY OF ROANOKE OFFICE OF THE CITY CLERK - ). "rd. 215 Church Avenue,S.W.,Suite 456 ca•'- Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: elerk®roanokeva.gov JONATHAN E CRAFT,CMC STEPHANIE M.MOON,MMC Deputy City Clerk City Clerk CECELIA T.WEBB Assistant Deputy City Clerk April 1, 2013 Anthony M. Reed 4123 Guernsey Lane, N. W. Roanoke, Virginia 24017 Dear Mr. Reed: Your term of office as a member of the Fair Housing Board expired on March 31, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Fair Housing Board from June 5, 2006 to March 31, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerel , Th . n`�J'u -ind Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure pc: Karl Kleinhenz, Secretary, Fair Housing Board CERTIFICATE OF APPRECIATION PRESENTED TO ANTHONY M. REED AS A MEMBER OF THE FAIR HOUSING BOARD FROM JUNE 5, 2006 TO MARCH 31, 2013 ON THIS 1ST DAY OF APRIL , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID .BOWERS RS STEPHANIE M.MOON V MAYOR CITY CLERK °s '. CITY OF ROANOKE OFFICE OF THE CITY CLERK a 215 Church Avenue,S.W.,Suite 456 , - Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail clerk@roanokeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON,MMC Deputy City Clerk City Clerk CECELIA T.WEBB Assistant Deputy City Clerk April 1, 2013 Marc K. Davis 3514 Appleton Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Davis: Your term of office as a member of the Fair Housing Board expired on March 31, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Fair Housing Board from November 2, 2009 to March 31, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, WSJ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure pc: Karl Kleinhenz, Secretary, Fair Housing Board CERTIFICATE OF APPRECIATION PRESENTED TO MARC K DAVIS AS A MEMBER OF THE FAIR HOUSING BOARD FROM NOVEMBER 2, 2009 TO MARCH 31, 2013 ON THIS 1ST DAY OF APRIL , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: ,ntik f , ) r lam` ► DAVID A.BOWERS STEPHANIE M.MOON MAYOR CITY CLERK •