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HomeMy WebLinkAboutCouncil Actions 06-03-13PRICE 39673- 060313 W ROANOKE CITY `Vf6 PUBLIC SCHOOLS ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD JUNE 3, 2013 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, June 6 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, June 8 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. Call to Order -- Roll Call. • City Council - All present • School Board - All present 2. Welcome and Opening Remarks. • Mayor David A. Bowers - Recognized Dr. Rita Bishop as Virginia's Superintendent of the Year, Patrick Henry High School in ranking 33rd in Virginia and 397 in the nation and congratulated Chairman Carson on his appointment as a judge to the 23rtl Judicial Circuit, adding that he was presented a "Key to the City" during the Patrick Henry High School graduation on Friday, May 31, 2013, at the Roanoke Civic Center. Chairman David B. Carson - Gave brief remarks. 3. City Council /School Board Items for Discussion: • School reserves and impact on FY 2013 -14 and 2014 -15 budgets • Long term capital spending plan and debt service schedule • School recycling 4. Comments by Council /School Board Trustees. 5. Recess- Council /Adjourn - School Board — 10:29 A.M. THE COUNCIL MEETING RECONVENED TO RECEIVE A BRIEFING FROM THE ELECTION PRECINCTS TASK FORCE. THE COUNCIL MEETING WAS RECESSED AND RECONVENED TO CONSIDER THE FOLLOWING AGENDA ITEMS: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter being the annual performance evaluation of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. The Hurt Park Bus Shelter Design and Roanoke Prevention Alliance Safety /DUI Grant Briefings were deferred until the 2:00 p.m. session, under the Regular Agenda. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. • Tour of Elmwood Park - 90 minutes AT 12:06 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN ORDER TO TOUR ELMWOOD PARK ADJACENT TO THE MAIN LIBRARY ON JEFFERSON STREET. ROANOKE CITY COUNCIL REGULAR SESSION JUNE 3, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. The Invocation was delivered by The Reverend Stephen R. Lamb, Pastor, Grace and Truth Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 6 at 7:00 p.m., and Saturday, June 8 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: FAIR HOUSING BOARD (ONE UNEXPIRED TERM ENDING MARCH 31, 2016) ROANOKE NEIGHBORHOOD ADVOCATES (ONE UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2014 AND ONE THREE -YEAR TERM OF OFFICE) ROANOKE PUBLIC LIBRARY BOARD (ONE THREE -YEAR TERM OF OFFICE) 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Susan Jennings, Arts and Culture Coordinator, recipient of the Hollins University Betsy Green -Grubb Award, The Mayor recognized Susan Jennings for receiving the prestigious award from Hollins University for her tremendous contribution to arts and culture in the Roanoke Valley. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely and Judge Larry Black appeared before the Council. 4. CONSENT AGENDA (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C -1 Minutes of the regular meetings of Council held on Tuesday, February 19, 2013, recessed until Thursday, February 28, 2013; Monday, March 4, 2013; and Monday, March 18, 2013. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the adoption of a resolution authorizing the participation of the City of Roanoke in the creation of the Roanoke Valley Broadband Authority. RECOMMENDED ACTION: Concurred in the request. C -3 Report of qualification of Chris Bryant as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Adam Boitnott ending March 31, 2014. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Hurt Park Bus Shelter Design • Roanoke Prevention Alliance Safety /DUI Grant ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds to provide nutritional needs for children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program from the Virginia Department of Health. Adopted Resolution No. 39673- 060313 and Budget Ordinance No. 39674- 060313 (7 -0). 2. Approval of Human Services Advisory Board allocation for funding to various non -profit agencies for Fiscal Year 2013 -2014; and transfer of funds. Adopted Resolution No. 39675 - 060313 and Budget Ordinance No. 39676-060313 (7-0). 3. Approval of Roanoke Arts Commission allocation for funding to various non -profit agencies for Fiscal Year 2013 -2014; and transfer of funds. Adopted Resolution No. 39677- 060313 and Budget Ordinance No. 39678- 060313 (7 -0). 6 4. Appropriation of reimbursement funds from the Federal Emergency Management Agency (FEMA) in connection with the Derecho storm. Adopted Budget Ordinance No. 39679. 060313 (7 -0). COMMENTS BY ASSISTANT CITY MANAGER ON BEHALF OF CITY MANAGER. NONE. Mayor Bowers introduced Marcus Huffman, Student, University of Phoenix, as the summer intern in the City Manager's Office. b. DIRECTOR OF FINANCE: Financial Reports of the City of Roanoke as of April 2013; and Roanoke City Public Schools as of March 2013. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: a. Approval of compensation for the Mayor and Members of City Council, effective July 1, 2014. (Postponed from May 13 recessed Council meeting.) Adopted Ordinance No. 39680 on first reading. (4-3, Council Members Trinkle and Ferris and Vice -Mayor Rosen voting no). 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At 3:14 p.m., the Council meeting recessed for Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 4:16 p.m., the meeting reconvened in the Council Chamber. 7 Adopted Resolution No. 39681-060313 appointing Annette Lewis and Suzanne Moore as School Board Trustees on the Roanoke City School Board for terms commencing July 1, 2013 and ending June 30, 2016. Adopted Resolution No. 39682-060313 appointing William B. Hopkins, Jr., as School Board Trustee to fill the unexpired term of David B. Carson, commencing June 13, 2013 and ending June 30, 2014. Reappointed Justine Megginson, Jeffry Parkhill and Kirk Bates as members of the Building Code and Fire Appeals Board for three-year terms of office ending June 30, 2016. Reappointed Gregory Feldmann as a City representative of the City of Roanoke Pension Plan, Board of Trustees, for a four-year term of office ending June 30, 2017. Reappointed Betty Field, Thomas Turner and Nancy Dye as members of the Mill Mountain Advisory Committee for three-year terms of office ending June 30, 2016. Reappointed Donald Dillard, Greg Staples and Stephen Willis as members of the Personnel and Employment Practices Commission for three-year terms of office ending June 30, 2016. Waive residency requirement for Captain Staples. (7-0) Reappointed M. Rupert Cutler, Nathan Harper, Patice Holland, and Thomas McKeon; and appointed Can Gates to replace David Mickenberg, effective July 1, 2013, as members of the Roanoke Arts Commission for three-year terms of office ending June 30, 2016. Reappointed Anthony Tate and appointed Philip Clements to replace Rena Cromer, effective July 1, 2013, as members of the Roanoke Neighborhood Advocates for three-year terms of office ending June 30, 2016. Reappointed Marianne Gandee and Owen Shultz; and appointed Benjamin Bazak to replace Linda Strellka, effective July 1, 2013, as members of the Roanoke Public Library Board for three-year terms of office ending June 30, 2016. Reappointed James Ritchie as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2016. 8 Reappointed Jeffrey Marks and Gary Walton; and appointed Renee "Butch" Craft to replace Lee Wilhelm, III, and Douglas Robison to replace Ssunny Shah, effective July 1, 2013, as City representatives of the Roanoke Valley Convention and Visitors Bureau for one-year terms of office ending June 30, 2014. Appointed Braxton Naff to fill the unexpired term of Hollie Young as a member of the Roanoke Neighborhood Advocates ending June 30, 2014. Appointed Captain Samuel Roman as Chief of Police designee to the Court Community Corrections Regional Criminal Justice Board, effective July 1, 2013, for a three-year term of office ending June 30, 2016. At 4:22 p.m., the Council meeting recessed for continuation of Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 5:18 p.m., the meeting reconvened in the Council Chamber. CERTIFICATION OF CLOSED MEETING (7-0). 12. ADJOURNED - 5:19 P.M. 9 ELECTION PRECINCTS TASK FORCE REPORT TO COUNCIL OF THE CITY OF ROANOKE, VIRGINIA REALIGNMENT OF VOTING PRECINCTS WITHIN THE CITY OF ROANOKE, VIRGINIA MAY 14, 2013 The Council for the City of Roanoke, Virginia (the "Council ") requested the City of Roanoke Electoral Board (the "Electoral Board ") to review the existing voting precincts within the City of Roanoke and make recommendations regarding the consolidation, realignment, or reconfiguration of the 32 separate voting precincts. In January, 2012, the Electoral Board presented its recommendation that the number of voting precincts be consolidated and realigned into 19 separate voting precincts (the "Electoral Board Proposal "). In accordance with applicable law, the Council held a public hearing on November 19, 2012 to receive public comment on the Electoral Board Proposal. At that hearing, several citizens spoke against the Electoral Board Proposal. Many citizens expressed concerns that reducing the number of voting precincts would exacerbate long lines and long waits experienced by voters in the recent general election. The Council took no action at the conclusion of this public hearing. On January 7, 2013, the Council adopted Resolution No. 39564 - 010713 (the "Resolution ") to create a task force regarding voting precincts within the City. The Resolution provided: A task force of nine (9) individuals nominated by the organizations or bodies identified below is established to review the current alignment of the City's voting precincts, the Electoral Board Proposal, and the voting process and to make such recommendations to City Council as to the realignment or consolidation of the City's voting precincts as this task force deems advisable. Resolution No. 39564- 010713, Section 1. The Resolution designated various organizations and agencies to provide nominees for membership on the task force. After receiving nominations, the Council appointed the following persons to serve on the task force: NAME William C. Dudley JoAnn Edmunds Delvis "Mac" McCadden Herbert R. Moore Braxton G. Naff William "Rob" Roberts Jane M. Smith Charles G. Steele, III Keith Wheaton NOMINATING ORGANIZATION Roanoke City School Board City Democratic Committee Southern Christian Leadership Conference (Roanoke Chapter) City Republican Committee Roanoke Neighborhood Advocates Blue Ridge Independent Living Center Roanoke Electoral Board Office of Elections Roanoke Electoral Board Office of Elections National Association for the Advancement of Colored People (Roanoke Chapter) ' In addition to 32 separate precincts. Roanoke maintains a precinct at the Noel C. Taylor Municipal Building for absentee voting. Pursuant to the Resolution, the task force was to meet, elect officers, review the existing voting precincts, study the Electoral Board Proposal, hold at least 2 public hearings, and submit a written report to Council by May 14, 2013.' The task force elected the following individuals to serve in the following offices: NAME OFFICE Braxton G. Naff Chairman Keith Wheaton Vice- Chairman Jane M. Smith Secretary The task farce adopted the name "Election Precincts Task Force" (the "Task Force"). The Task Force held 9 public meetings, 2 workshops, and 2 public hearings. As a result of this effort, the Task Force submits this report to Council which includes the consensus recommendation of the Task Force. 11. SUMMARY OF RECOMMENDATION A. The Task Force recommends: 1. Roanoke establish 20 separate voting precincts as depicted in the plan entitled "Proposed Precinct Realignment Board of Elections Alternative Plan" (the "Task Force Proposal') and maintain the absentee voting precinct at the Noel C. Taylor Municipal Building; 2. Council take the steps necessary to implement this recommendation well in advance of the 2016 general election (at least 24 months prior to the 2016 general election); 3. Polling locations for each of these 20 precincts be determined with special emphasis on accessibility and adequacy of facilities as required by law, convenience to the voters, and, to the extent possible, locations other than school facilities; and 4. Council develop a plan to educate citizens on the realigned voting precincts and the voting process. B. The Task Force reaches this recommendation after reviewing the Electoral Board Proposal, other suggested realignments or consolidations, the legal requirements imposed on the establishment of voting precincts, and the testimony and experiences presented to the Task Force at the several public sessions. C. Task Force Proposal is an adjustment to the Electoral Board Proposal to further address concerns of (I ) long waits and long lines in polling sites; (2) additional development in ' By resolution dated May 6. 2013, Council changed the date on which the task force would present its report to June 3, 2013. the Evans Springs area; and (3) the need to optimize the allocation of resources, including election officials and equipment which was considered in the Electoral Board Proposal. HE DISCUSSION A. Background The general elections in 2008 and 2012 produced significant increases in voter participation throughout the United States compared with voter turnout in earlier general elections. In Roanoke, voters in some precincts experienced long waits to vote. In response, Council created the Task Force to review the current voting precincts in Roanoke and the Electoral Board Proposal. The Task Force began its assignment by reviewing the legal requirements for the creation of voting precincts and then the current alignment of voting precincts. The Registrar of Elections and members of the Electoral Board provided the Task Force with this information. Under applicable laws in Virginia, voting precincts in cities shall not have more than 5,000 or fewer than 500 registered voters. See Section 24.2 -307, 1950 Code of Virginia, as amended. For purposes of this requirement, `registered voters" means voters registered in the system with active status. Each voting precinct must be "compact and contiguous," have "clearly defined and clearly observable boundaries," and, to the extent feasible, avoid split districts where voters in one precinct vote for different members of the State House of Delegates, State Senate, or the United States House of Representatives. See Section 24.2 -305, 1950 Code of Virginia, as amended. In addition to the state requirements, any revision of the voting precinct boundaries must be `pre- cleared' by the United States Department of Justice pursuant to Section 5 of the Voting Rights Act, as amended in 2006, before any revisions can be implemented. The Task Force also requested information regarding the current voting process under the existing precinct alignment. Based on the presentations of the Registrar and Melvin Williams, Secretary of the Electoral Board, the Task Force found that the current alignment of 32 separate voting precincts in Roanoke has been in place for several decades. While this current alignment involves no split House of Delegate districts, changes over time in lot lines, city limits, and street locations have affected the boundaries of some of the current precincts to the degree that some precinct boundaries are not clearly defined and observable. The Task Force also found that Registrar has limited resources with which to conduct an election. For example, the Commonwealth has imposed a moratorium on the acquisition of additional voting machines. In addition, the Registrar has a limited number of electronic poll books which are utilized to check in voters at each polling place. Presently, Roanoke has 135 voting machines and 64 electronic poll books (2 for each precinct). The Registrar is also required to have at least 5 election officers at each precinct on each election day. These limitations may also contribute to delays in voting. B. The Electoral Board Proposal At the request of Council, the Electoral Board reviewed the current alignment and composition of voting precincts in 2011. The Electoral Board initially proposed the combination and realignment of some precincts that resulted in the reduction of precincts from 32 to 26. At a Council work session, Council expressed concerns that this realignment appeared to simply adjust existing lines and did not seek to make any substantive changes to the existing precinct alignment. Council requested the Electoral Board to review the entire electoral precinct map and develop an alternative proposal. In the fall of 2011, a team consisting of the City Electoral Board, the Registrar, GIS staff, and staff from the City Planning, Building, and Development Department assembled to consider the creation of a new electoral precinct map. This team considered the legal requirements of the Code of Virginia, the current configuration of House of Delegate districts, accessibility of potential polling places to public transit lines, and compliance with the requirements of the United States Department of Justice. As a result of this effort, this team developed the Electoral Board Proposal. The Electoral Board explained that its rationale for proposing this change in precinct lines included (1) the map had not changed in more than 40 years; (2) some polling places are too proximate to each other; (3) some precincts have a small number of registered voters; and (4) the limited resources available to the Registrar (personnel and equipment) are over - extended. The Electoral Board concluded that its proposal was compliant with the laws of Virginia and would allow the Registrar to maximize the use of limited resources to ensure efficiency of the voting process. The Electoral Board provided citizens several opportunities to review and comment on the Electoral Board Proposal during the summer of 2012. Although the Electoral Board scheduled these sessions in various parts of the City, few citizens participated in this process. The nine citizens who appeared at one of these public sessions each expressed support for the Electoral Board Proposal. In the fall of 2012, Council set the Electoral Board Proposal for a public hearing. At this public hearing, several citizens expressed their concerns that the Electoral Board Proposal would not alleviate long lines at the polls and would confuse voters who would needed to adjust to new polling places. Based on these responses, Council did not approve or reject the Electoral Board Proposal. Council decided to create the Task Force to review the Electoral Board Proposal and voting in Roanoke generally, and make any recommendations which the Task Force deemed advisable, limited only by Council's directive that any realignment or consolidation be designed to make voting more efficient and convenient in order to maximize voter participation. C. Proceedines of the Task Force The Task Force held nine (9) regular public meetings following appointment of all members to the Task Force; two (2) public hearings; and two (2) work sessions. The dates and agenda summary for each proceeding was as follows: Date Proceedine Summary Agenda 02/21/2013 Opening Public Session Organizational meeting, election of officers, discussion of responsibilities and roles. 03/07/2013 Public Session Presentation of Electoral Board Proposal; discussion of alternatives. 03/22/2013 Public Session Review technical requirements for voting precincts. 03/26/2013 Work Session Prepare for first public hearing. 03/28/2013 Public Hearing Presented background for public regarding the voting precincts in Roanoke and the Electoral Board Proposal; explained responsibilities of the Task Force, and received comments from 4 citizens. 04/09/2013 Public Hearing Provided similar introductory remarks and background; received comments from 4 citizens. 04/11/2013 Public Session Reviewed comments received from public, began discussion on process by which recommendation could be developed. 04/17/2013 Work Session Chairman Naff and Vice - Chairman Wheaton met with Melvin Williams, Registrar Shepherd, and Kennie Harris to consider changes to Electoral Board Proposal. 04/19/2013 Public Session Review Task Force Proposal 04/25/2013 Public Session Discussion of Task Force Proposal; received comments from several citizens including invited guests from NAACP and SCLC. 04/30/2013 Public Session Vote to recommend Task Force Proposal to Council and develop schedule to complete report. 05/08/2013 Public Session Work on draft report 05/13/2013 Public Session Complete report The Task Force used its initial public sessions to gather information on the requirements imposed on the creation and maintenance of voting precincts in Roanoke; understand the Electoral Board Proposal and the bases on which the Electoral Board developed its proposal; consider alternatives suggested by Donald Caldwell and Council Member Bestpitch; and determine whether the voting precincts should be realigned. The Task Force utilized the public hearings to receive comments and input from all citizens who attended. Prior to receiving any comments, the Task Force informed the public of the Council directive contained in the Resolution and reviewed the current alignment of voting precincts and the alignment of precincts set firth the Electoral Board Proposal. While only a few citizens presented their observations and concerns to the Task Force at the two public hearings, the Task Force found these observations and comments useful in its subsequent deliberations on creating recommendations to Council. Throughout this process, the Task Force was determined to remain within the directive of Council; that is, consider at all times ways to make voting in Roanoke more efficient and convenient in order to maximize voter participation. In this regard, one notable session of the Task Force occurred on April 25, 2013. Chairman Naff recommended a more informal public meeting with open dialogue for the session. The Task Force invited the citizens and organizations who had expressed an interest or concerns to come back to the table and discuss the current status of the Task Force process. Among others, the Task Force invited the NAACP, the SCLC, Council Member Bestpitch, and Commonwealth Attorney Caldwell. As a result, the Task Force was able to listen intently, respond to questions, receive staffs input, and have a more comfortable conversation with those who were in attendance. Following this session, representatives from NAACP informed the Task Force that NAACP agreed that the current voting precincts should be realigned and consolidated but it could not support a reduction in precincts to 19 or 20. D. Development of the Task Force Proposal Issues with Current Precinct Alignment The Task Force identified several issues with the current alignment of voting precincts. These issues include: (a) The precinct lines have not been changed since 1967, even though the City has had multiple annexations and boundaries have changed significantly since then. Some of our current precinct lines may be inconsistent with the requirements of Virginia law due to the changes in the City over the last 40 years. (b) Mr. Kennie Harris, our invaluable GIS Analyst, made the important distinction that, while the City appears flat from these overhead maps. Roanoke actually has many challenging features within its boundaries including many non - residential industrial areas within some precincts, a large mountain that has been preserved and is off limits to development, a river that bisects the entire City from west to east, and the significant presence of railroad tracks and facilities in the City. (c) The City has limited resources with which to conduct elections. There is an overall difficulty in recruiting and retaining enough election officials. This involves extensive training and working for over 16 hours for each election day for minimal pay. A reduction in precincts will re- allocate poll books, voting machines, and election officials, thereby increasing efficiency at all polling locations. 2. Consideration of Other Proposals The Task Force extends its gratitude to Councilman Bestpitch and Commonwealth Attorney Caldwell for their hard work and valuable input throughout this process. The Task Force has included their plans in our deliberations since our first meeting. The Task Force found that the Bestpitch/Caldwell Plan used existing precinct boundaries to combine and reduce the overall number of precincts to either 27 or 23 precincts. However, some of those proposed boundaries are currently out of line with the standards mandated by the Code. The Electoral Board's Proposal began the process from scratch by eliminating all existing boundaries and precincts and reestablishing lines according to easily identifiable boundaries. In addition, the Electoral Board identified some concerns with their alternatives. These concerns include: (a) The Bestpitch/Caldwell Plan has 3 precincts that cross 1 -581, including the Lincoln Terrace area and parts north. (b) The dividing line between Jefferson 2 and South Roanoke I appears to currently follow a private property line at Carilion Roanoke Memorial Hospital, or worse yet, is an arbitrary line following no identifiable boundary. The Bestpitch/Caldwell Plan does not correct this issue. (c) In the Bestpitch/Caldwell Plan the line dividing the South Roanoke 1 and Garden City precincts does not honor those natural community boundaries and appears to continue using old City boundaries that are no longer valid lines for precincts. (d) P19 in the Bestpitch/Caldwell Plan is a long narrow precinct combining two separate neighborhoods connected only at the narrow area where Wasena Avenue connects Memorial Avenue and Main Street. (e) The line separating Washington Heights /P18 and Villa Heights /P14 appears to be, at places, an arbitrary line that fails to follow any readily identifiable natural feature. (f) The line dividing Eureka Park/P15 and Williamson Road 4/P9 fails to follow readily identifiable natural features at places. (g) The line dividing Eureka Park/P15 and Villa Heights /P14 fails to follow readily identifiable natural features at places across 1 -581 from Valley View Mall. (h) The line dividing Villa Heights /P14 and Melrose /P16 fails to follow readily identifiable natural features at places near the Norfolk Southern Railroad lines. (i) The line dividing Highland LP17 and Highland 2/P20 fails to follow readily identifiable natural features at places. (j) The line dividing Jefferson 2/P21 and Jefferson l/P26 fails to follow readily identifiable natural features at places. Creation of the Task Force Proposal On April 17, 2013, Chairman Naff and Vice - Chairman Wheaton met with Mr. Williams, the Secretary of the Electoral Board, Mr. Harris from the GIS Department, and Ms. Shepherd, the City Registrar. They wanted to look more closely at the areas and precincts from which the majority of concerns originated. The current Peters Creek Precinct was studied first and it was determined that the Electoral Board Proposal did a very good job alleviating the burdens experienced in November 2012. This group then focused heavily on the current Westside, Villa Heights, Eureka Park, Melrose, Lincoln Terrace and surrounding precincts. The group determined that further consideration was needed to reduce the size of these precincts within the Electoral Board Proposal. The group considered existing neighborhood boundaries such as the Melrose- Rugby, Loudon - Melrose, and Fairland Neighborhoods, as well as 1 -581, Orange Avenue and Hershberger Rd. The group also wanted to make sure that any new residential development in the Evans Spring area would not be split between precincts, as it had been in the Electoral Board Proposal. Using the incredible skills of Mr. Harris and his GIS software, the group was able to create another precinct in this area that is more compact, contiguous, and in line with code. The group maintained that this 20' Precinct directly addresses many issues brought forth concerning the Electoral Board Proposal and will further reduce the long waits experienced in these areas last November while still allowing for a more efficient use of limited electoral resources. The members of the Task Force (in their individual capacities acrd not in their capacities as nominees of any designated organization) unanimously adopted the Task Force Proposal at its meeting on April 30, 2013. 4. Additional Observations for Consideration by Council The Task Force also suggests the following matters for consideration by Council (a) Any new plan that is adopted should ideally be implemented at least two years before the next Presidential Election. This time period is intended to ensure that voters and election officials have the proper time to adjust to any changes that may have taken place. (b) The Task Force was able to overlay the public transportation routes in relation to the current polling locations to ensure accessibility and ease of access. The vast majority of current polling sites are located directly on a Valley Metro Route. However, we believe there could be some future polling sites that will require working with Valley Metro in advance of election day to ensure that they are able to accommodate any voters in locations that might be slightly off route. Lines could possibly be extended into underserved areas and closer to polling locations for that one day. (e) Identifying locations with ample parking, and working closely with the School Board to alleviate pressure on locations where students are in class on Election Day are key components as well. Ideally, polling places other than schools and fire stations should be considered. (d) At the April 25's Session, Councilwoman Price reminded the Task Force that continuous education and awareness in regard to our citizens' voting options is essential. The Task Force believes that additional efforts must be made by the City in providing specific information on voting alternatives such as curbside voting and absentee voting. Ms. McCadden also recommended that the City should provide more outreach concerning voting options through our Neighborhood Associations.. She said that while it took further research on her part, that she has come to believe that the Task Force Proposal is a good plan and that we will never know how well it can work unless we try it. (c) Whatever plan is adopted by Council, the City needs to provide public information sessions to explain any changes that may take place, perhaps one meeting in each quadrant of the City. If any changes are made to the current alignment of voting precincts Council should institute an ongoing election review process. Any proposal is ultimately a "work in progress" and will need further refinement from time -to -time. In addition, the City should diligently follow increases in registered voters in each precinct, especially those precincts which have almost 4,000 registered voters. 10 IV. Conclusion The Task Force concludes that the Electoral Board Proposal is a very good plan. The Task Force highly values the time, expertise, research, and concern put into it by City Staff, the City Registrar, the GIS Department, and the Electoral Board. The Electoral Board Proposal goes much further to reduce wait times and increase efficiency than any other plans that we considered. It was the basis for the Task Force Proposal. The Task Force developed its proposal directly in response to complaints and concerns presented at the public hearings. The Task Force believes that a reduction in precincts will allow the City to reallocate its finite electoral resources. The Task Force believes that efficient and effective use of resources will enhance and improve the voting process by placing more voting machines, more poll books, and more experienced election officials to the polling locations that most need these valuable resources. This will in turn decrease wait times and increase efficiency. It will also allow more Election Officials to be available to administer curbside voting, assist the elderly and those who need to remain seated until they are called to vote. Finally, The Task Force wishes to thank all city staff, including staff provided by the City Clerk, the City Manager, and the City Attorney, who assisted the Task Force in this effort. The Task Force extends special appreciation and recognition to Registrar Lavern Shepherd and Melvin Williams, Secretary of the Electoral Board, for their commitment to our process. The Task Force applauds the extraordinary efforts of Kennie Harris in providing current information on voter registration in Roanoke and creating various maps which were essential to our deliberations. In closing, each member of the Task Force sincerely thanks City Council for the opportunity to participate in this most fundamental and essential function of our democracy. Respectfully submitted this 10 day of May, 2013. ELECTION PRECINCTS TASK FORCE A. Braxton G. Naff, Chairman rA OW J nn Edmunds, Member r n H rt R. Moore, Memb r Cfiarles G. Steele, III, Member J Keith WheAton, Vice-Chairman 6 William C. Dudley, Member LAO, De vis ` ac° McCad n, Member i iam Rub" Roberts, Member 12 Exhibits: A. Current Voting Precincts Map B. Electoral Board Proposal Map C. Bestpit& Caldwell Proposal Map D. Task Force Proposal Map 13 fp /f\ r4mm all. Niav tog M Williamson Rd Wlllia r M.a g3 DADg ffii97 CURRENT PRECINCTS I PrecinR Voters Eureka Park 1512 Fishburn Park 1319 Garden Ciry 2289 Gra ntlin Court 1265 Hi hland #1 ]328 Hi hland p2 1631 lefF rson- Riverdale 1851 lefferson #1 2321 Jefferson p2 1212 Lee Hi 2975 Lincoln Terrace 1084 Melrose 1415 Monterey 2134 Peters Creek 3480 Raleigh Court #1 1721 Raleigh Court #2 1519 Ralei hCourt#3 1341 Ralei hCourt#4 1032 Raleigh Court #5 975 South Roanoke #1 1585 South Roanoke #2 2109 Tinker 2706 Villa Heights 2591 Wasena 1102 Washington Heights 3544 Westside 1371 Williamson Rd #1 1422 Williamson Rd #2 965 Williamson Rd #3 1189 Williamson Rd #4 1214 Williamson Rd #5 1202 Williamson Rd #6 13W N O C C W� U � This table is tlerrved from the number 0 Active Registered Voters, as determined by the Commonwealth of Virginia and recorded in the Registrar's database as of February 201?. CITY OF ROANOKE. i— ac.. m A] ORgNOOryq�R t � �: 9 �doRq P9 Se" PW-1 �hlmkDgo Bawuu@ 7a Polling Places _ l House of Delegates Dayids o - -'\ PROPOSED PRECINCT REALIGNMENT Precinct Voters P1 2133 P2 2707 P3 3499 P4 2316 P5 1795 P6 2353 P7 3996 P8 2290 P9 3083 °,? 0 P10 3695 -e m m 0 Pll 3741 �j o P12 1261 P13 2975 P14 2974 P15 3753 P16 3791 P17 2721 P18 1986 P19 3641 This taalol. derived from the num4.r of Active Registered Voters, as determined by the Ca m nweaim of Virginia and rec.wedT the Registrars souhest a4 of Felmeary 2013. CITY OF ROANOKE " wrcwme oo �� nor oirinms oaam -amanrn i csid.nu afar RESTPITCN- CALDWELL PRECINCT REALIGNMENT ALTERNATE PLAN \ l P1 2134 P2 1851 P3 2289 P4 1265 P5 2975 P6 3544 P7 3480 P8 2706 P9 2823 P10 2591 P11 2321 P12 2416 P13 2373 P14 2272 P15 2294 P16 2109 P17 1631 P18 1328 P19 1585 P20 1512 P21 1415 P22 1519 P23 1422 P24 1212 P25 1371 P26 1189 P27 1084 v 3 U � s v o v f-0 This dibie is derived from the number of Acllvellteaistered voters, as determined by pe Lummanwaalth or Virginia and / recorded in the Regi ya[s database ' � ae oth�ruyry zR \� \ CITY OF ROANOKE . 05 1 PROPOSED PRECINCT BOARD OF ELECTIONS ALTERNATE PLAN P1 2133 J P2 2707 P3 3499 P4 2316 P5 1795 P6 2353 P7 3996 m -- F 2290 $ P9 3083 A P10 3695 m P11 3740 W P12 1262 _ 2975 j \ P14 _ 2974 _ J P15 1937 ! 3080 -P16 -_P17 2721 PIS 1986_ _ P10 3641 _ P20 2527 I This table is derived from the number of Active Registered Voters, as determined by the Commonwealth of Virginia and recorded in the Registrars database s of February 2010. CITY OF ROANOKE .-0. 1 04 -s i n CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S. W., SUITE 452 Yly ROANOKE, VIRGINIA 24011 -1594 _ - TELEPHONE_) 853 853-]4A4 FAX (540)853 -1141 DAVID A. BOWERS Mayor June 3, 2013 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, .�x David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES/REAPPOINTMENTS June 3, 2013 VACANCIES: Expiration of the three -year term of office to replace Linda Strelka as a member of the Roanoke Public Library Board ending June 30, 2013. Unexpired term of office of Hollie C. Young ending June 30, 2014; and a three- yearterm of office to replace Rena Cromerending June 30, 2016 as members ofthe Roanoke Neighborhood Advocates. Unexpired term of office of Demond Hammond as a member of the Fair Housing Board ending March 31. 2016. June 3, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Cuuneil Members William D. Besipitch Raphael E'Rsy" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. T .... He I wish to request a Closed Meeting to discuss the annual performance evaluation of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A) (1), Code of Virginia (1950), as amended. Sincerely, Anita J. Price, Chair City Council Personnel Committee AJP:ctw CITY OF ROANOKE h^ A CITY COUNCIL X91 315 Church A, , u, S. W. Noel C Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 — Telephone_ (540) 853 -2541 DAV IDA. BOWERS Fax: (540) 853 -1145 NInvor June 3, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Cuuneil Members William D. Besipitch Raphael E'Rsy" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. T .... He I wish to request a Closed Meeting to discuss the annual performance evaluation of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A) (1), Code of Virginia (1950), as amended. Sincerely, Anita J. Price, Chair City Council Personnel Committee AJP:ctw June 5, 2013 Pastor Stephen R. Lamb Grace and Truth Baptist Church 3541 Orange Avenue, KE Roanoke, Virginia 24012 Dear Pastor Lamb: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, June 3, 2013. Inasmuch as the invocation is an official part of every Council meeting and is listed on the agenda and is delivered as part of the opening ceremony, along with the Pledge of Allegiance to the Flag, all invocations delivered by the clergy must be nonsectarian in nature, and should not be used to advance a particular religion or to disparage another faith or belief, but offer a time of reflection and encouragement. If you should desire to deliver the invocation at a future Council meeting, I would respectively request that you refrain from advancing a particular religion Sincerely, Stephanie M. Moon, MMC City Clerk SMM:aa CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W -, Suite 456 -if Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 F. (540) 853 -1145 E-ma.I cicrka3ns.keve_gov JONATHAN E. CRAFT, CMC STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk CECELIA T. W BB, CMC Assistant Deputy City Clerk June 5, 2013 Pastor Stephen R. Lamb Grace and Truth Baptist Church 3541 Orange Avenue, KE Roanoke, Virginia 24012 Dear Pastor Lamb: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, June 3, 2013. Inasmuch as the invocation is an official part of every Council meeting and is listed on the agenda and is delivered as part of the opening ceremony, along with the Pledge of Allegiance to the Flag, all invocations delivered by the clergy must be nonsectarian in nature, and should not be used to advance a particular religion or to disparage another faith or belief, but offer a time of reflection and encouragement. If you should desire to deliver the invocation at a future Council meeting, I would respectively request that you refrain from advancing a particular religion Sincerely, Stephanie M. Moon, MMC City Clerk SMM:aa ,F CITY OF ROANOKE ! A OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 rL Roanoke, Virginia 24011 -1536 Telephone: (540) 653 -2541 Fax: (540)953 -1145 STEPHANIE M. MOON, MMC E -mail: clerk®roanokeva,co, City Clerk June 6, 2013 Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk At the regular meeting of Council of the City of Roanoke held on Monday, June 3, 2013, Mr. Robert Gravely appeared before the Council and spoke with regard to the due process and termination of his employment with the City of Roanoke. The matter as referred to you for follow -up to Mr. Gravely, forwarding copies of documents relating to his termination of employment with the City of Roanoke. Sincerely, W„ lh--) Y''1 ot>vJ Stephanie M. Moon, MMC` City Clerk Attachment PC: Christopher P. Morrill, City Manager Ann H. Shawver. Director of Finance l CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 3, 2013 Subject: Request to Authorize the City Manager to Schedule a Public Hearing on July 15, 2013 to Consider Adoption of a Resolution Authorizing the Participation of the City of Roanoke in the Creation of the Roanoke Valley Broadband Authority Background: In June 2012 the Roanoke Valley Fiber /Broadband Task Force composed of local government and private sector members was formed to develop specific recommendations on how to implement the recommendations of the Roanoke Valley Region broadband analysis completed in April 2012. A list of Task Force recommendations was presented to the governing bodies of the participating jurisdictions on February 6, 2013. One of the major recommendations was: "Identify the benefits and process of creating a more formal broadband committee structure or broadband authority to create and assist with policy development, infrastructure development, partnership agreements, and asset ownership." Administrative and legal staffs from the participating local governments (cities of Roanoke and Salem, and counties of Roanoke and Botetourt) have been working with the Task Force and the Roanoke Valley - Alleghany Regional Commission to develop the documents required to create a broadband authority. The requirements for creating a broadband authority are contained in the Virginia Wireless Services Authorities Act (Chapter 54.1, Title 1 5.2 of the Code of Virginia, 1950, as amended, Sections 1 5.2 -5431 .1 through 15.2 - 5431.37 [the Act.]). The Act requires the governing body of each participating locality to hold a public hearing before adopting a resolution to create the authority. Section 15.2- 5431.5 of the Act requires the governing body of each participating locality to publish a copy of the proposed resolution creating the authority and notice of the public hearing not less than 30 days prior to the public hearing. Considerations: Funding for broadband has been designated in the Capital Improvement Program in the amount of $1,000,000 for FY 2013 -2014 and $1,000,000 for FY 2014 -2015. Recommended Action: Authorize the scheduling of a public hearing at City Council's meeting on July 15, 2013 at 7:00 p.m. to consider adoption of a resolution authorizing the participation of the City of Roanoke in the creation of the Roanoke Valley Broadband Authority and authorize the publication of the proposed resolution and notice of the public hearing in accordance with the Act. Christopher Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director of Economic Development June 4, 2013 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Chris Bryant has qualified as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Adam Boitnott ending March 31, 2014. Sincerely, Stephanie M. Moon, MMC City Clerk CITY OF ROANOKE r1 A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 !* Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Ea.: (540)853 -1145 STEPHANIE. M. MOON, MMC Email clerk®roanokeva.gov BONA HRAN E. CRAhT, CMC City Clerk Deputy City Clerk CECELIA T. WEDD, CMC Assistant Deputy City Clerk June 4, 2013 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Chris Bryant has qualified as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Adam Boitnott ending March 31, 2014. Sincerely, Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Chris Bryant, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Adam Boitnott ending March 31, 2014, according to the best of my ability. So help me God. Chris Brya The foregoing oath of office was taken, sworn to, and subscribed before me by Chris Bryant this Z/' day of 2013. Brenda S. Hamilton, Clerk of the Circuit Court Bv Clerk M City of Roanoke City Council Briefing Hurt Park Bus Shelter Roanoke Arts Commission Recommendation June 3, 2013 Briefing Background • Scope of Project approved by City Council as part of 2012- 2013 Public Art Work Plan This is a partnership project with the Greater Roanoke Transit Co. (GRTC), Ride Solutions and the Hurt Park Neighborhood Association. (HPNA) The HPNA is working with the Roanoke Redevelopment and Housing Authority (RRHA) to develop an empty lot at the corner of Salem Ave and 13th Street. Valley Metro has agreed to move the bus stop at 12th street to this location. Budget Percent for Art Funds $3,000 Use of funds approved by City Council as part of work plan GRTC — Federal Grant $12,000 Ride Solutions Grant $3,000 Total 1 $18,000 Process • City of Roanoke received four responses to a Request for Qualifications • Citizen Selection Panel narrowed that down to two finalists Julia Burr— Black Mt. NC John Wilson — Roanoke VA • The finalists completed a Request for Proposals and came for interviews on May 16, 2013. • The panel recommended the proposal by Julia Burr • The Roanoke Arts Commission unanimously approved their recommendation on May 21, 2013. Selection Panel • Jimmy Cook — President, Hurt Park Neighborhood Association • Ralph Eaton —Artist • Jeremy Holmes — Coordinator of Sustainability Programs, Ride Solutions • Amy Moorefield — Chair, Roanoke Arts Commission • Kevin Price — Assistant General Manager, Greater Roanoke Transit Co. (Valley Metro) About the Artist Julia Burr • MFA in sculpture from California Institute of the Arts • BFA from University of Tennessee • Commissions in NC including Pack Square in Asheville • Designed and fabricated a bus shelter for Greensboro NC Drawings m Artist's Alterations in Response to Panel Suggestions m Photos of Maquette ���! �i _�� �� `� `" c'''y�= -� .� , a � , t�.�, Materials • Roof is aluminum with cedar cladding • Shelter fabricated from steel with powder coating • Bench also Powder Coated • Sits on a concrete pad • Seeking City Council's concurrence with the recommendation of the Roanoke Arts Commission Roanoke P revs Strategic Prevention Framework State Incentive Grant (SPF -SIG) City Council, June 3, 2013 Susan Rieves- Austin, MS BRBH, Manager Prevention Planning /Evaluation & SPF -SIG Project Director Ray Bemis, 111, .. BRBH, "A & SPF-SIG Project Coordinator JWI Implement Assessment Strategic Prevention Framework (SPF) Funding from: Capacity SAMHSA to DBHDS to VCU to BRBH (Fiscal Agent /Grantee) to RPA February 2012 to June 2014 I � $121,150 Roanoke Prevention Alliance Membership • 23 A District Court Services • Blue Ridge Behavioral Healthcare • Carilion Clinic • Children's Trust • Family Service of Roanoke Valley -Jefferson College of Health Sciences • MADD • Roanoke Area Youth Substance Abuse Coalition (RASYAC) • Roanoke City Council -Roanoke City Parks & Recreation • Roanoke City Schools • Roanoke City Youth Services -Roanoke Police Department • Roanoke Public Libraries • Tyler F. Clark Graphic Design • VA ABC Bureau of Law Enforcement • Virginia Employment Commission • Virginia Western Community College • VA National Guard Counterdrug Program • Western VA Workforce Development Board • Wheeler Broadcasting, Inc. • YMCA of Roanoke Valley • Youth of Virginia Speak Out (YOVASO) . a6h, and F'f Cultural Febru through February 2 Awn^ Roanoke Prevention Alliance ® Roanoke Police DepaNneni Alcohol Related Crashes m 2009 and 2010 - Dnvem age 15 to 24 nciows�... 0 us t 2M.. Roanoke Police Department 2009 - 2010 DUI Hot Spots „*, o as 1 !jr) T A X111 Roanoke Prevention Alliance IV — Perceived Low Risk CF— 21 -24 year olds think there aren't that many police out and they won't get caught IV — Law Enforcement 21 to 24 year olds drinking at CF — Budget cuts for alcohol law enforcement efforts restaurants and driving IV— Retail Availability CF —Restaurants are not abiding by drink special regulations (e.g. High number of restaurants do not increase prices back to pre - "Happy Hour" levels at 9:00 pm) Sobriety Checkpoints and Saturation Patrols to Enforce Impaired Driving Laws • Mass Media Law Enforcement Sobriety Checkpoints and Saturation Patrols to Enforce Impaired Driving Laws • Mass Media Campaigns Retail Availability • On- Premise Alcohol Outlet Use Regulations March 7M through June 2014 Prevention Alliance St. Patrick's Day— 3/16/13 Completed (Saturation Patrol) Memorial Day - 05/24/13 Completed (Sobriety Checkpoint) Sometime During the Weeks of: July 4t" (Saturation Patrol) Thanksgiving (Saturation Patrol) New Year's Eve (Saturation Patrol) Ann^ 1 Roanoke Prevention Alliance .�. � , e Virginia AB( Alcohol Use Regulations Online and On- Premise Surveillance Monitor 4 restaurants per month for 12 months for potential online drink special violations • All potential violations will be reported to ABC • RPA members are monitoring websites Monitor 8 restaurants over 12 months for potential onsite drink special violations • ABC will provide training to Roanoke Police Academy Cadets and VWCC Criminal Justice Club volunteers • Potential violations will be reported to ABC Tool / Measurement Baseline Change 15Y Quarter Surveillance Reports (48 /online 75% 78% & 8 /onsite): Establishments (n= 36/48) (n= 14/18) N/A that are in compliance with happy hour regulations 75% (n =6/8) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of June -2013. No. 39673 - 060313. A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke that: The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Health a Summer Food Program Grant in the amount of $100,000, such funding to be used to cover the expense of providing for the nutritional needs of children and youth during the summer months through the City's Parks and Recreation supervised Summer Nutrition Program, all of which is more particularly described in the City Council Agenda Report dated June 3, 2013, to City Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Health in connection with the grant. 3. The City Manager is further authorized to take any further actions, and to execute any further documents, approved as to form by the City Attorney, needed to implement, administer, and enforce the grant. R- Summer Food Program- 2013.d.c ATTEST: M, i-�J, City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of June, 2013. No. 39674- 060313. AN ORDINANCE to appropriate funding from the Federal government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2012 -2013 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2012 -2013 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Youth Activities 35- 620 -5274 -2157 $ 100,000 Revenues Summer Food Program FY14 35- 620- 5274 -5274 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Dom, City Clerk. � ° o CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 3, 2013 Subject: Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid June through mid - August. An estimated 25,000 meals will be served this summer. Federal funds, up to $100,000, have been awarded to the City by a grant from the Virginia Department of Health. The City is reimbursed on a per meal basis for meals actually served. The remaining funds necessary to staff this program are allocated in the Parks and Recreation operating budget. Considerations: The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service with the Virginia Department of Health serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Recommended Action(s): Accept the Summer Food Program grant in the amount of $100,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Health and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $100,000, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. Christopher Morrill UCity Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steve Buschor. Director. Parks and Recreation Attachment 1 Budget Breakdown 2157 Program Activities 100,000 TOTAL 100,0001 Summer Nutritional Sites Apple Ridge Farms, Copper Hill (off -site center) Blue Ridge Behavioral Healthcare - Brandon Avenue Boys and Girls Club Dominion Day Services -Williamson Road God's House Eureka Recreation Center Indian Rock Village Jamestown Place Lansdowne Park Villages at Lincoln Minnick Education Center Preston Recreation Center STEPHANIE M. MOON, MMC City Clerk Bradley Free Clinic 1240 Third Street, S. W. Roanoke, Virginia 24016 Attention: Director Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerka manekevagov June 4, 2013 JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC A,sW.nt Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for the Bradley Free Clinic for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following: Medical /Pharmacy Dental $ 10,000.00 $ 10,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bradley Free Clinic to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, � r m YYl of Stephanie M. Moon, MMCI. City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services STEPHANIE M. MOON, MMC City Clerk Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Attention: Director Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Pax: (540)853 -1145 E -mail clerkar.... va.gov June 4, 2013 JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $35,000.00 was approved for the Local Office on Aging — Meals on Wheels for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 -853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Local Office on Aging to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, iY��Jv�J Stephanie M. Moon, MMC l City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 "- Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (54(1 E -mail: derkta- ..roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Bethany Hall 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. WEAR, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the Bethany Hall — Residential Substance Abuse Treatment for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bethany Hall to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, X24" I r l yyrya/ Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services s CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 - '-` Roanoke, Virginia 24011 -1536 Telephone: (540)853-2541 Fax: (540) 853 -1145 6TEPHAN M. MOON, MMC E -mail: clerk@roanokeva.gov City Clerk June 4, 2013 Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Aveietanl Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adapted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $8,000.00 was approved for the Northwest Child Development Center for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Northwest Child Development Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, w°y') Stephanie M. Moon, MIMIC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CECELIA T. W EBB, CMC June 4, 2013 AMistam Deputy City Clerk TRUST House 404 Elm Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the TRUST House for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the TRUST House to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, jtr&�, �-n- N,, 0,j Stephanie M. Moon, MMC 111 City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)553 -1145 STEPHANIE M. MOON, MMC E -ma: derkrdroanokevagov JONATHAN E CRAFT, CNIC City Clerk Deputy City Clerk CECELIA T. W EBB, CMC June 4, 2013 AMistam Deputy City Clerk TRUST House 404 Elm Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the TRUST House for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the TRUST House to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, jtr&�, �-n- N,, 0,j Stephanie M. Moon, MMC 111 City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)8532541 Fax: (540)853 -1145 E -maJ: elerh©raanakeva . gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 West End Center for Youth 1223 Patterson Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $25,000.00 was approved for the West End Center for Youth for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the West End Center for Youth to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Since�re�ly,� .!lj-- )-^ Stephanie M. Moon, MMC l City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -1541 Fax: (540)853 -1145 E -mail alerkLroenokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Roanoke Adolescent Health Partnership Carilion Clinic Children's Hospital 7 Albemarle Avenue, S. W. Roanoke, Virginia 24016 Attention: Linda Hodges Dear Ms. Hodges: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $15,000.00 was approved for the Roanoke Adolescent Health Partnership for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Adolescent Health Partnership to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Since�rely,,,�,���^ �alM) Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Paa: (540)853 -1145 E -mail: clerk©roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Greenvale School, Inc. 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC BepNy City Clerk CECELIA T. W EBB, CIVIC Assistant De aty City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $15,000.00 was approved for the Greenvale School, Inc., for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Greenvale School, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, p� Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (548)853 -2541 Eat: (540) 853 -1145 E -mail rlerk�roanokeva.gov STEPHANIE M. MOON, MMC CltyClerk June 4, 2013 Blue Ridge Independent Living Center 1502 B Williamson Road, N. E. Roanoke, Virginia 24012 -5125 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MIMIC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 -"-" Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail: clerk@ruanGkeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Mental Health Association of Roanoke Valley 10 E. Church Avenue, Suite 300 Roanoke, Virginia 24011 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the Mental Health Association of Roanoke Valley for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mental Health Association of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, -:iiAYn.YNAoD.,N) Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E -mail: elerkeroano keva.8ov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Planned Parenthood of the Blue Ridge 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAW', CIVIC Deputy City Clerk CECELIA T. WEBB, CMC Assistaut Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $10,000.00 was approved for the Planned Parenthood of the Blue Ridge for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Planned Parenthood of the Blue Ridge to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC l City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail: clerk@roanokeva.gov STEPHANIEM. MOON, MMC CityClerk June 4, 2013 St. John's Community Youth Program, Inc. P. O. Box 257 Roanoke, Virginia 24002 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CIVIL Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $15,000.00 was approved for the St. John's Community Youth Program, Inc., for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the St. John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC l City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services .. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853-2541 Pax: (540)853 -1145 E -mail: elerk�a,roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Presbyterian Community Center 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Attention: Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB, CIVIC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $15,000.00 was approved for the Presbyterian Community Center - Pathways for Youth, for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Presbyterian Community Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE it, A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)353 -2541 Poi: (540) 353 -1145 F. -mail tlerkLalro nokasa.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Children's Advocacy Center 541 Luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for the Children's Advocacy Center for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following: Children's Trust Program $ 10,000.00 Children First Parent Education $ 10,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Children's Advocacy Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincere) Stephanie M. Moon, MMC l City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Apple Ridge Farm 541 Luck Avenue, S. W., Suite #204 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $12,000.00 was approved for the Apple Ridge Farm for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. QS.,inc�erely, - �� LTV, F.J{A.ul � n' }'�(Ju�v Stephanie M. Moon, MMC l/. City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE tL ° OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 -" Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E -mall: eIerk@r .... keva.gav S I'EPHANIE M. MOON, MNIC City Clerk June 4, 2013 Apple Ridge Farm 541 Luck Avenue, S. W., Suite #204 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $12,000.00 was approved for the Apple Ridge Farm for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. QS.,inc�erely, - �� LTV, F.J{A.ul � n' }'�(Ju�v Stephanie M. Moon, MMC l/. City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E -mail: elerkC�roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Family Services of Roanoke Valley 360 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for Family Services of Roanoke Valley for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following: ACTION $20,300.00 Home Care Aide $13,000.00 Adults Plus $12,000.00 Family and Individual Counseling $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. 5ncer y, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 - ` Roanoke, Virginia 24011 -1536 Telephnue: (540)853 -2641 Ft.: (540)8534145 E -mail: tlerk@roane keva.g., STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Blue Ridge Legal Services, Inc. P. O. Box 551 Harrisonburg, Virginia 22803 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 396 75- 0 60 31 3 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $21,052.00 was approved for the Blue Ridge Legal Services, Inc., for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, .�o� Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)8512541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov NTEPDANIE M. MOON, MMC City Clerk June 4, 2013 Big Brothers /Big Sisters of Southwest Virginia 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAEr, CNIC Deputy City Clerk CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the Big Brothers /Big Sisters of Southwest Virginia for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Big Brothers /Big Sisters of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, esn • �­qbovj Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 w Roanoke, Virginia 24011 -1536 Telephaae: (540)853 -3541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerkCmoam keva.gov City Clerk June 4, 2013 Goodwill Industries of the Valley, Inc. 2520 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $9,600.00 was approved for the Goodwill Industries of the Valley, Inc., for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Goodwill Industries of the Valley, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, �' o ' 'Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Roanoke Valley Interfaith Hospitality Network 37 East Clay Street Salem, Virginia 24153 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $6,500.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE (L Ati OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)8533541 Fax: (540)853 -1145 E -mail drrk@ro noke...... STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Roanoke Valley Interfaith Hospitality Network 37 East Clay Street Salem, Virginia 24153 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $6,500.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ,. CITY OF ROANOKE r A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail: derk@romokva.8ov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for The Salvation Army for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following programs: Turning Point $17,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Salvation Army to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, J `' Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for Child Health Investment Partnership of Roanoke Valley for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following: Family Strengthening Program $20,000.00 Care Coordination Program $18,000.00 Mental /Health Services $10,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. 9 incer ly, , �•y�I�� Stephanie M. Moon, MMC` City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE / OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 r-` Roanoke, Virginia 24011 -1536 'Celeplame: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov City Clerk June 4, 2013 Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for Child Health Investment Partnership of Roanoke Valley for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following: Family Strengthening Program $20,000.00 Care Coordination Program $18,000.00 Mental /Health Services $10,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. 9 incer ly, , �•y�I�� Stephanie M. Moon, MMC` City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services .� CITY OF ROANOKE �4 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 '-` Roanoke, Virginia 24011 -1536 Telepimne: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: elerk@manokeva.gov City Clerk June 4, 2013 Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2013 and ending June 30, 2014, for the following: Blue Ridge Community Assistance Network $ 5,000.00 Monitoring $12,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, A' Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 rax: (540)8534145 STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov City Clerk June 4, 2013 United Way of Roanoke Valley — Smart Beginnings 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CNIC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $19,600.00 was approved for the United Way of Roanoke Valley — Smart Beginnings for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the United Way of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. S . �\ Stephanie oY-Y) * �� ry City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorndy Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail elerk@roanakeva.gov STEPHANIE M. MOON, MMC Cily Clerk June 4, 2013 Blue Ridge Literacy Center 706 South Jefferson Street Roanoke Virginia 24016 Attention: Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39675-060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2013 -2014. Funding in the amount of $5,000.00 was approved for the Blue Ridge Literacy Center for the fiscal year commencing July 1, 2013 and ending June 30, 2014. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Literacy Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincere) j. ��'�l ' ?'�D�vJ Stephanie M. Moon, MMC l City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services 0)L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of dune, 2013. No. 39675- 060313. A RESOLUTION concurring in the recommendations of the Human Services Advisory Board (`Board') for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2013 -2014, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the programs by such agencies. WHEREAS, the Fiscal Year 2013 -2014 budget approved by City Council for the Board provides for funding in the amount of $409,052 to certain qualified agencies; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Board; WHEREAS, requests for City funding in the total amount of $652,384 were received by the Board from thirty -two (32) agencies (46 programs); WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2013- 2014; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Head to evaluate the effectiveness and efficiency of funded programs. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: City Council concurs in the recommendations of the Human Services Advisory Board as to the allocations for funding of various qualified agencies for Fiscal Year 2013 -2014 as more particularly set forth in the City Council Agenda Report dated June 3, 2013, and the attachment to that report. 2. The City Manager or his designee is authorized to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs by such agencies; all such contracts to be approved as to form by the City Attorney. ATTEST: - bwv City Clerk. s' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of June, 2013. No. 39676- 060313. AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2013 -2014 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Subsidies 01- 630- 5220 -3700 $ (409,052) Bradley Free Clinic - Medical 01- 630 - 5220 -3721 10,000 League of Older Americans — Meals on Wheels 01- 630 -5220 -3722 35,000 Bethany Hall- Residential Substance Abuse Treatment 01- 630 - 5220 -3728 5,000 Northwest Child Development Center 01 -630- 5220 -3734 8,000 TRUST — Emergency and Transitional Housing 01- 630 - 5220 -3740 5,000 West End Center 01- 630 - 5220 -3745 25,000 Roanoke Adolescent Health Partnership 01 -630- 5220 -3767 15,000 Greenvale School 01 -630- 5220 -3780 15,000 Blue Ridge Independent Living Center 01- 630 - 5220 -3781 5,000 Mental Health Association of Roanoke Valley 01- 630 - 5220 -3784 5,000 Planned Parenthood of the Blue Ridge 01- 630 - 5220 -3795 10,000 St. John's Community Youth Program 01- 630 - 5220 -3797 15,000 Presbyterian Community Center - Pathways for Youth 01- 630 - 5220 -3801 15,000 Children's Advocacy Center — Parent Education 01- 630 - 5220 -3915 10,000 Apple Ridge Farm 01- 630 -5220 -3917 12,000 Children's Trust - Children's Advocacy Center 01 -630- 5220 -3918 10,000 Family Service - ACTION 01- 630 - 5220 -3919 20,300 Family Service - Home Care 01- 630 -5220 -3920 13,000 Family Service - Family & Individual Counseling 01- 630 -5220 -3921 Family Service - Adults Plus 01- 630 -5220 -3922 Blue Ridge Legal Services 01- 630 - 5220 -3923 Big Brothers /Big Sisters of SWVA 01- 630 - 5220 -3925 Goodwill Industries of the Valleys, Inc. 01- 630 - 5220 -3926 Roanoke Valley Interfaith Hospitality Network 01- 630 -5220 -3927 Salvation Army — Turning Point 01- 630 - 5220 -3929 CHIP - Family Strengthening Program 01- 630 - 5220 -3932 CHIP —Care Coordination Program 01- 630 - 5220 -3933 Council of Community Services — Monitoring Services 01- 630 - 5220 -3940 Bradley Free Clinic - Dental 01- 630 - 5220 -3958 CHIP — Mental Health Services 01- 630 -5220 -3965 United Way of Roanoke Valley -Smart Beginnings 01- 630 - 5220 -3972 Blue Ridge Literacy 01- 630 - 5220 -3990 Council of Community Services — Blue Ridge Community Assistance Network 01- 630 -5220 -3991 E 5,000 12,000 21,052 5,000 9,600 6,500 17,000 20,000 18,000 12,000 10,000 10,000 19,600 5,000 DIM Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 1 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 3, 2013 Subject: Recommendations of Human Services Advisory Board for Funding of Qualified Agencies for Fiscal Year 2013 -2014 Background: The City of Roanoke engages a group of citizen /social service professionals, the Human Services Advisory Board, to review and make recommendations on funding requests received from various social service agencies during the City's operating budget development process. The Human Services Advisory Board is made up of nine members as follows: Cheri Hartman, Chair, Citizen Jim Weber, Director, Craig County Department of Social Services Wilton Kennedy, Director of Clinical Education, Jefferson College of Health Sciences PA Program Robin Haldiman, Executive Director, Child Health Investment Partnership (CHIP) Sue Reese, Virginia Department of Social Services Lajuan Thomas, Southeast Rural Community Assistance Project Elliott Bayer, Citizen Hollie Young, Services Coordinator, Friendship Health and Rehab Rev. Amy Ziglar, Citizen Jane Conlin, Director of Human /Social Services serves as ex officio member of the Advisory Board. The City of Roanoke collaborated with the United Way to form a joint Administrative application, and to have the City's Program application available on the United Way's online system. Community agencies were offered refresher training in January, 2013 on how to complete the application on the online system, and the deadline for submission was January 23, 2013 for the Administrative application and January 30, 2013 for the Program application. Requests from 32 agencies (46 programs) totaling $652,384 were received as indicated on Attachment A. Advisory Board members were trained to review the applications online and studied each application prior to meetings held on February 21 and March 21, 2013 to discuss funding allocations. The Board considered the following when reviewing the applications and making funding recommendations: alignment between the application and priorities set by the Human Services BFO team, a fully completed application, clarity and internal consistency of the application, clarity and reasonableness of the proposed agency budget, demonstration of need, and the number of City of Roanoke residents served. The Human Services Advisory Board budget in the amount of $409,052 was established by City Council with the adoption of the General Fund budget for fiscal year 2013 -2014 on May 13, 2013. Agencies were previously notified of tentative allocations and advised they could appeal these recommendations. The Board heard appeals on April 16, 2013, from Conflict Resolution Center, Family Service of Roanoke Valley, Northwest Child Development Center, Carilion Clinic Adolescent Health, Salvation Army, and Adult Care Center. Upon hearing of these appeals, no changes were made in funding allocation recommendations. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of all funded programs. Recommended Action: Approve the recommendations of the Human Services Advisory Board, as shown in Attachment A. Authorize the City Manager to enter into a contract with the Council of Community Services to conduct the performance audits. Adopt the accompanying budget ordinance to transfer $409,052 from the Human Services Advisory Board account 01- 630 -5220 -3700 to line items to be established within the Human Services Advisory Board budget by the Director of Finance as set forth in Attachment A. �( Christopher Morrill IV', City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human /Social Services Attachment A HUMAN SERVJI �.ADVI$URdGBOARD .tAGtOCASIQ $0"[$;20]f4'., -, - ".Bete" a ues - - West End Center - After School Program 18,600 25,000 25,000 Roanoke Valley Student Trouble Center - TRUST House Family Housing 5,000 5,000 5,000 LOA - Meals -on- Wheels 34,952 35,000 35,000 Mental Health America of Roanoke Valle - Mental Health Care Collaborative 5,000 5,000 5,000 Family Service of Roanoke Valle - Adults Plus Counseling/Case Management 12,000 12,000 12,000 Goodwill Industries of the Valleys - Consumer Services Transportation 9,600 10,000 9,600 Children's Trust Foundation - Children First Child Abuse Prevention 9,000 10,000 10,000 Children's Trust Foundation- Children's Advocacy Center 5,000 10,0001 10,000 Blue Ridge Legal Services - Legal Assistance to Low - Income Persons 13,000 21,4141 21,052 Community Youth Proram at St. John's - Community Youth Program 14,000 15,0001 15,000 Family Promise of Greater Roanoke - Case Management - Homeless Families 6,000 6,5001 6,500 Bradley Free Clinic of Roanoke Valle - Medical/Pharmacy Program 5,000 15,0001 10,000 Bradley Free Clinic of Roanoke Valle - Dental Program 5,000 15,0001 10,000 Planned Parenthood Health Systems - Sexuality and Reproductive Health Ed 10,000 12,0001 10,000 Greenvale School - Quality Child Care Program 18,000 24,0001 15,000 Blue Ride Literacy - English for Speakers of Other Languages 5,000 8,000 5,000 Presbyterian Community Center - Pathways for Youth 12,500 15,000 15,000 Smart Beginnings Greater Roanoke - School Readiness Collaboration 14,000 24,000 19,600 Adult Care Center 5,000 5,000 0 CHIP - Famil Strengthening Services 22,400 30,000 20,000 Big Brothers / Big Sisters - Community and Site -Based Mentoring 5,000 5,000 5,000 Carilion Medical Center - Adolescent Health Clinics at PH and Fleming 5,000 24,000 15,000 CHIP - Care Coordination 18,000 30,000 18,000 CHIP - Mental Health Services 12,000 20,000 10,000 Family Service of Roanoke Valle - Homecare Aide 13,000 13,000 13,000 Salvation Arm - Turning Point 17,000 20,000 17,000. Children's Trust Foundation - CASA Court Appointed Special Advocate 5,000 10,000 0 Apple Ride Farm - Academic Summer Camp 12,000 25,000 12,000 Family Service of Roanoke Valle - ACTION Program 26,000 30,000 20,300 NW Child Development Center 13,000 20,000 8,000 Council of Community Services - Blue Ridge Community Assistance Network 5,000 5,000 5,000 Commonwealth Catholic Charities - School Liaison Services to Refugee Children 0 20,000 0 Family Service of Roanoke Valle - Family and Individual Counseling 15,000, 18,900 5,0001 Boys and Girls Clubs of Southwest Virginia - Summer Camp Enrichment 0 8,444 0 Conlifct Resolution Center - Effects of Divorce on Children N/A 6,000 0 Blue Ridge Independent Living Center - Independent Living Services 5,000 23,275 5,000 Bethany Hall - Residential Program 5,000 12,045 5,000 Council of Community Services - Nonprofit Resource Center 7,000 10,000 0 Conlifct Resolution Center - Conflict Solutions N/A 8,676 0 Conflict Resolution Center - Court- Connected Mediation Program N/A 19,000 0 New Horizons Horizons - Happy Healthy Cooks N/A 15,000 0 Boys and Girls Clubs of Southwest Virginia - Smart Smiles N/A 5,130 0 Salvation Arm - Red Shield Lodge 5,000 10,000 0 Council of Community Services -211 VIRGINIA SW Region N/A 16,500 0 Roanoke Valley Chapter Amencan Red Cross - Disaster Relief Services 0 22,500 0 Brain Injury Services of SW VA - Case Management Services 0 5,000 0 Council of Community Services Monitoring Services 12,000 12,000 12,000 TOTAL 409,052 652,384 409,052 g+ CITY ROANOKE OFFICE OR F THE CITY CLERK K 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail: derkgraanakeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Beverly T. Fitzpatrick, Jr. Executive Director Virginia Museum of Transportation 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Fitzpatrick: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $24,000.00, to the Virginia Museum of Transportation for Fiscal Year 2013- 2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Virginia Museum of Transportation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ��� Stepha �C City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)85 3-2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail elerk@raenokeva.gav JONATHAN E. CRAFT, CNIC City Clerk Deputy City Clerk CECELIA T. WEBB, CMC June 4, 2013 Assistant Deputy City Clerk Local Colors 541 Luck Avenue, Suite 228 Roanoke, Virginia 24016 Attention: Pearl Fu Dear Ms. Fu: Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $22,000.00, to Local Colors for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Local Colors. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMM City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator 61 STEPHANIE M. MOON, MMC City Clerk Center in the Square 1 Market Square, S. E. Roanoke, Virginia 24011 Attn: Jim Sears Dear Mr. Sears: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Pas: (540) 853 -1145 E -mail: rIerhCroanokeva.gov June 4, 2013 JONATHAN E.CRAFT, CIVIC Deputy City Clerk CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,700.00, to Center in the Square for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Center in the Square. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, y txt�—— rn I�Ik) Stephanie M. Moon, MMy� C l City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator �aA . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)553 -2541 Fax: (540)553 -1145 STEPHANIE M. MOON, MMC E�enell: elerk©roanokeva.gov City Clerk June 4, 2013 Roanoke Symphony Society 541 Luck Avenue, S. W., Suite 200 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN L CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $25,000.00, to the Roanoke Symphony Society for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Symphony Society. It is hoped that the City's investment plays a significant role in your ongoing progress and development. QSiince�rely, PSI . - Y-Y) Stephanie M. Moon, MIMIC lr, City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator `!+ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -841 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC m E -ail: elerk®roanokeva.gas JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk June 4, 2013 Mill Mountain Theatre 1 Market Square, S. E. Roanoke, Virginia 24011 -1437 Attn: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,000.00, to the Mill Mountain Theatre for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /eoondevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mill Mountain Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator �"`A • CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: rNrk@roanokeva.gw JONA I HAN E. CRAFT, CIVIC City Clerk Deputy City Clerk C ECELIA T. W EBB, CMC Assistant Deputy City Clerk June 4, 2013 Opera Roanoke The Dumas Center 108 First Street N. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $21,200.00, to Opera Roanoke for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Opera Roanoke. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator �d4 • CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail Cerleoroanokeva.gm' JONATHAN E. CHAFF, CMC City Clerk Deputy City Clerk CECELIA T. W EBB, CMC June 4, 2013 Assistant Deputy City Clerk Science Museum of Western Virginia 1 Market Street, S. E. Roanoke, Virginia 24011 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $21,000.00, to the Science Museum of Western Virginia for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement offunds. The City of Roanoke values and appreciates the many contributions of the Science Museum of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Jin s"""J-Ud .J Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telepkoae: (540)853 -2541 Fax: (540)853 -1145 E -mail: elerkeroaaokeva.gov STEPIIANIE M. MOON, MMC City Clerk June 4, 2013 Historical Society of Western Virginia P. O. Box 1904 Roanoke, Virginia 24008 Attention: Executive Director Dear Sir or Madam: JON ATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $19,000.00, to the Historical Society of Western Virginia for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK !� 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 pas: (540)8594145 E -mail: elerk@roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Roanoke Ballet Theatre 1318 Grandin Road, S. W. Roanoke, Virginia 24015 Attn: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,200.00, to the Roanoke Ballet Theatre for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Ballet Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerelyy,^ N Ty wryj Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator g+ `A CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Southwest Virginia Ballet P.O. Box 3275 Roanoke, Virginia 24015 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CNIC Assistant Deputy City Clerk Pursuant to Resolution No. 3967 7- 0 60 31 3 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,000.00, to the Southwest Virginia Ballet for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ��-n -n6 j Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator g!�A CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail clertr(alroano STEPHANIE M. MOON, MMC keva.,v City Clerk June 4, 2013 Young Audiences of Virginia 4529 Royal Oak Drive Roanoke, Virginia 2401 a Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to the Young Audiences of Virginia for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /eGondevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Young Audiences of Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE l OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)8534145 E -ma6: clerk@raanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Della Watkins, Executive Director Taubman Museum 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Dear Ms. Watkins: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $29,000.00, to the Taubman Museum for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator �+ CITY ROANOKE OFFICE OF F THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: elerkoro nsokeve.gov City Clerk June 4, 2013 Charles Price, Executive Director Harrison Museum of African American Culture P. O. Box 12544 Roanoke, Virginia 24026 -2544 Dear Mr. Price: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $24,000.00, to the Harrison Museum of African American Culture for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /eGondevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Harrison Museum of African American Culture. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Al" �j1Ml Stephanie M. Moon, MMC IL City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Faa: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: derk@roanokeva.8ov JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. W EBB, CMC June 4, 2013 AWrtam Depot, City Clerk Jefferson Center Foundation, Ltd. 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $26,000.00, to the Jefferson Center Foundation, Ltd. for Fiscal Year 2013- 2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Jefferson Center Foundation, Ltd. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerell/y, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fan (540)853 -1105 S rEPHeLY IE M. MOON, MMC E -mail: elerM1@raanokeva.gov City Clerk June 4, 2013 Susan Jennings Art and Culture Coordinator Roanoke Arts Commission Office of Economic Development 117 Church Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Jennings: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677- 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $2,020.00, to the Roanoke Arts Commission for Fiscal Year 2013 -2014. Please refer to www.manokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Arts Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget °tee • CITY OF ROANOKE OFFICE OF THE CITY CLERK a + 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail: derk&mmakeva.gov STEPHANIE M. MOON, MMC City Clerk June 4, 2013 Roanoke Valley Community Band 4107 Woodvale Drive, S. W. Roanoke, Virginia 24018 Attn: Executive Director Dear Sir or Madam: JONATHAN E. CRAFF, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677-060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $1,300.00, to the Roanoke Valley Community Band for Fiscal Year 2013- 2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Community Band. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie Moon, �r ' jU NJ City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator STEPHANIE M. MOON, N1MC City Clerk Community High School P. O. Box 2104 Roanoke, Virginia 24009 Attn: Executive Director Dear Sir.or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 rat: (540) 853 -1145 E -mail: elerkorommiaeva.gov June 4, 2013 JONATHAN E. CRAFT, CMC Deputy City Clerk CECF.LIA T. W EBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $5,000.00, to Community High School for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Community High School. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator �+ `q CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov City Clerk June 4, 2013 Eleanor D. Wilson Museum Hollins University P. O. Box 9679 Roanoke, Virginia 24020 Attn: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $7,800.00, to the Eleanor D. Wilson Museum for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Eleanor D. Wilson Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE I OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E-mail: clerk @rommkeva.gov STEPHANIE. M. MOON, MMC City Clerk June 4, 2013 Roanoke Children's Theatre P.O. Box 4392 Roanoke, Virginia 24015 Attn: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk Pursuant to Resolution No. 39677 - 060313 adopted by the Council of the City of Roanoke at a regular meeting held on June 3, 2013, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $8,000.00, to the Roanoke Children's Theatre for Fiscal Year 2013 -2014. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Children's Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ,, Stephanie M. I�UV�./ City Clerk Il. pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator 01K IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of June, 2013. No. 39677- 060313. A RESOLUTION concurring in and approving the recommendations of the Roanoke Arts Commission's ( "Arts Commission ") allocation of City funds to various nonprofit agencies for Fiscal Year 2013 -2014. WHEREAS, the Fiscal Year 2013 -2014 budget approved by City Council for the Roanoke Arts Commission provides for funding in the amount of $269,220 including $2,020 which was set aside for the Arts Commission funding; WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory Committee; WHEREAS, requests for City funding in the total amount of $380,150 were received by the Committee from eighteen (18) agencies; and WHEREAS, after studying each application and holding allocation meeting hearings, the Committee recommended and the Arts Commission approved allocation of funding in the amount of $269,220 to such agencies for Fiscal Yew 2013 -2014, subject to City Council approval. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council concurs in and approves the recommendations of the Roanoke Arts Commission's allocations for funding in the amount of $269,220 for various nonprofit agencies for Fiscal Year 2013 -2014 and the Arts Commission, as more particularly set forth in the City Council Agenda Report dated June 3, 2013, to Council, and the attachment to that report. ATTEST: M City Clerk. [I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of June, 2013. No. 39678- 060313. AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2013 -2014 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Subsidies 01- 310 - 5221 -3700 $(269,220) Local Colors 01- 310 -5221 -2276 22,000 Center in the Square 01- 310 - 5221 -3706 7,700 Virginia Museum of Transportation 01- 310 - 5221 -3714 24,000 Roanoke Symphony Society 01- 310 - 5221 -3736 25,000 Mill Mountain Theatre 01- 310 - 5221 -3749 7,000 Opera Roanoke 01- 310 - 5221 -3762 21,200 Science Museum of Western Virginia 01- 310 - 5221 -3774 21,000 Historical Society of Western Virginia 01- 310 - 5221 -3776 19,000 Roanoke Ballet Theatre 01- 310 - 5221 -3779 7,200 Southwest Virginia Ballet 01- 310 - 5221 -3794 7,000 Young Audiences of Virginia 01- 310 - 5221 -3802 5,000 Taubman Museum 01- 310 - 5221 -3910 29,000 Harrison Museum /African- American Culture 01- 310 -5221 -3913 24,000 Jefferson Center Foundation LTD 01- 310 - 5221 -3944 26,000 Roanoke Arts Commission 01- 310 -5221 -3961 2,020 Roanoke Valley Community Band 01- 310 - 5221 -3962 1,300 Community High School 01- 310 - 5221 -3972 5,000 Eleanor D. Wilson Museum 01- 310 - 5221 -3975 7,800 Roanoke Children's Theatre 01- 310 - 5221 -3984 8,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. r �I CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 3, 2013 Subject: Recommendations of the Roanoke Arts Commission on Arts and Cultural Agency Funding for FY -2014 Background: The Roanoke Arts Commission Agency Funding Advisory Committee budget, in the amount of $269,220, was established by City Council with the adoption of the General Fund budget for FY 2013 -14 on May 13, 2013. Of this total amount, $2,020 was set aside for the Arts Commission funding. A mandatory pre - proposal meeting was held in December, 2012 to assist the agencies and organizations with the application process. Applications which included procedures and ratings criteria were distributed to all former recipients and other interested organizations. Additionally, this year organization representatives were trained in the use of the United Way system and the application was moved to an on line process. Applications from eighteen (18) agencies totaling $380,150 were received as indicated on Attachment A. These agencies each applied for funds to support specific exhibitions, performances or educational programs. Committee members thoroughly studied each application and interviewed representatives of the applicant organizations prior to a rating and allocation meeting held March 21, 2013. Through the application, organizations are required to demonstrate how their proposal would support implementation of the City's Arts and Cultural Plan. Agencies were also rated on other indicators such as effective management and financial health, collaboration and if the proposed program meets a need in the community. The committee also considered the report from the program monitor, Susan Jennings, Arts and Culture Coordinator, on the performance of the organizations funded the previous fiscal year. The monitor collects quarterly reports and conducts an annual site visit. The committee presented the recommendations to the entire Arts Commission and these recommendations were unanimously approved on April 16, 2013 to present to City Council as attached. Agencies were then notified of the Arts Commission recommendations and tentative funding allocations, subject to final approval by City Council. Considerations: The funding criteria by which applications are scored also reflect the major priority areas established by City Council in the Budgeting for Outcomes process. Recommended Action Concur with and approve the Roanoke Arts Commission's allocation for funding various nonprofit agencies for fiscal year 2013 -2014 as set forth in Attachment A to this report. Adopt the accompanying budget ordinance to transfer $269,220 as cited on Attachment A from the Roanoke Arts Commission Agency Funding Advisory Committee to accounts to be established by the Director of Finance within the Roanoke Arts Commission budget. � ----- �/ I i Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Susan Jennings, Art and Culture Coordinator Attachment A 2013 -2014 Recommendation $7,700 $5,000 $7,800 $24,000_ Organization 2012 -2013 Funding 2013 -2014 Request Center in the Square $10,000 $10,000 Community High School Marginal Arts $5,000 $22,000 $10,000 Eleanor D. Wilson Museum $10,500 Harrison Museum of African American Culture $23,000 $29,500 Historical Society of Western VA Did not apply $25,000 $19,000 $26,000 Jefferson Center Foundation LTD $25,000 $30,000 Local Colors $22,000 $30,000 _ _ $22,000 $7,000 Mill Mountain Theatre $7,500 $10,000 Opera Roanoke $19,000 Roanoke Valley Community Band $2,000 Roanoke Ballet Theatre $8,000 $25,000 _ $21,200 $1,_300 $3,000 $9,800 $7,200 Roanoke Children's Theatre $9,000 $27,000 $10,000 $8,000 $25,000 Roanoke Symphony Orchestra $30,000 Science Museum of Western VA $20,000 $8,000 $35,000 $21,000 $7,000 $29,000 $24,000 Southwest Virginia Ballet $10,000 Taubman Museum $30,000 $60,350 $30,000 VA Museum of Transportation $22,000 Young Audiences of Virginia 0 $10,000 $5,000 Arts Commission $1,720 $2,000 $2,020 $380,1501 $269,220 Totals $269,220 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of dune, 2013. No. 39679 - 060313. AN ORDINANCE to appropriate funding from the Federal Emergency Management Agency (FEMA) for reimbursement of derecho expenditures, amending and reordaining certain sections of the 2012 -2013 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012 -2013 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Contingency - Miscellaneous 01- 300 - 9410 -2170 $550,595 Revenues Derecho Emergency Management Reimbursement 01- 110 - 1234 -0737 550,595 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. I� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 3, 2013 Subject: Derecho FEMA Reimbursement Background: On June 29, 2012, a major wind storm ( "Derecho ") swept through the Roanoke Valley, resulting in extensive efforts by City staff to address the damage and to provide aid to the residents affected by the storm. City staff ranging from Police, Fire -EMS, Public Works, Parks and Recreation, and Social Services provided assistance in the aftermath of the storm. President Obama declared a federal major disaster on July 27, 2012, making available federal reimbursement of eligible storm related expenses. Considerations: Staff worked with the Federal Emergency Management Agency (FEMA) and Virginia Department of Emergency Management (VDEM) on cost tracking of eligible expenses and submitted an application for funding reimbursement. FEMA has approved funding reimbursement in the amount of $550,595. The City has received $269,844 of the total reimbursement amount. This funding can be appropriated to the City's Budget Contingency since the departments impacted by the Derecho expenditures are adequately funded at this time. Should those departments require subsequent funding, an administrative transfer can be made from the Budget Contingency. Recommended Action: Adopt the accompanying budget ordinance to establish a revenue estimate for the FEMA reimbursement of $550,595 and appropriate funding of the same amount into an expenditure account in Contingency. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management & Budget uva t ANN H. SHAW V ER. (TA Dimcmv ofFinvnec June 3, 2013 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011 -1220 1,1,plaua (540) 85]2821 Pox_ (540)853L142 Dear Mayor Bowers and Members of City Council: ANVRLAIIRLNF AssISUn[ Director of Fiwnce Subject: April FYI 3 Financial Report - City of Roanoke March FYI 3 Financial Report - Roanoke City Public Schools The following financial report provides commentary on the City's financial results for the ten months ended April 30, 2013 and Roanoke City Public Schools for the nine months ending March 31, 2013. FYI year -to -date revenues increased 1.1 %or $2.3 million from the prior year as adjusted for Daycare, the Meals tax rate reduction, the January 1 st rate increase in Transient Occupancy tax, and as presented in the accompanying financial statements. In comparison, the budgeted increase was 0.4% when comparing the FYI adopted budget against the FYI adjusted final results. Personal Property tax which was due May 31 11, is up through April and is expected to exceed FYI by approximately 3.0 %. Real Estate tax is down 1.1 %compared to an expected decline of approximately 2.0% related to decreased reassessments. The better than expected Real Estate tax performance is related to higher than estimated new construction. Business License Tax increased approximately 4.2% over the prior year with 98% of the budgeted revenue collected through the end of April. Significant year -to -year variances are explained in further detail in this report. Year -to -date expenditures in FYI increased 1.8% from the prior year as adjusted for Daycare and Eat for Education funding of Roanoke City Public Schools. The adopted expenditure budget for FYI was 0.1% or $207,000 higher than the adjusted FYI actual. Current year expenditures are ahead of budget related to higher workers' compensation claims, the new employee health services contract, correctional facility costs and costs related to the derecho event. A 3.0% pay raise for employees went into effect July 2012 and affects comparisons throughout the year. Also, to the Sheriff's Department employees enrolled in the Virginia Retirement System (VRS), an additional pay increase of 5.0% was provided to offset an employee contribution of 5.0 %. The City expects to meet its overall revenue and expenditure budget for FYI 3 and carefully oversees the Honorable Mayor and Members of Council June 3, 2013 Page 2 budget through hiring management and monitoring of departmental spending to ensure obligations are met. Major expenditure variances are described in further detail in the expenditure section of this report. Revenues: Commentary on the significant categories of revenues and /or significant revenue variances is provided as follows: General Property Tax revenues increased 0.2% or $216,000 compared to FY 12. Real Estate tax declined 1.1 % related to reassessments. Offsetting the decline were increases in current Personal Property taxes and in Public Service Corporations real estate and personal property tax. Given the May 31 s' due date, the vast majority of Personal Property tax is collected in May and June and is expected to exceed FY12 by approximately 3.0 %. Other Local Tax revenues increased 3.1% or $1.6 million compared to the same period in FY1 2 as adjusted for the Meals Tax rate reduction and the FY1 3 increase in Transient Occupancy tax, effective January 2013. Business License tax increased 4.2 %. The Transient Occupancy tax, adjusted for the one percent rate increase, performed well with growth of 5.7% or $141 ,000 due to increased room demand, a result of the Roanoke Valley Convention and Visitors Bureau's increased media coverage. Sales tax increased 2.0% or $251,000. This tax is received two months in arrears so April revenues reflect February year to date sales. Current year favorable results were in part due to increased retail and restaurant activity following the late June derecho event, despite the economic impact of the rescinded federal payroll tax holiday effective January, 2013. Food and Beverage tax increased 4.6% or $425,000 over the prioryearwhen adjusted for the change in the tax rate. Telecommunications tax increased 2.6% or $122,000, primarily a result of a refund paid by the Commonwealth to a provider in the prior year. The refund reduced locality revenues in FY 12, boosting FY 13 year -to -date growth. Adjusted for this, Communications taxes declined slightly compared to FY 12. The growth in local taxes is indicative of positive improvement in the Roanoke economy. Permits Fees and Licenses increased by 17.7% or $128,000 compared to FY12 mainly as a result of increased building inspection fees from a few major projects, such as the new Fed Ex Facility, the Shenandoah Life Building and the Elmwood Park Renovations. Honorable Mayor and Members of Council June 3, 2013 Page 3 Fines and Forfeitures declined 10.9% or $145,000 primarily a result of lower General District Court fines. In FYI 3, the Commonwealth changed the payment methodology and now collects their portion of these fines first. It is anticipated that this will stabilize by the end of the year. Revenue from the Use of Money and Property decreased by 28.8% or $47,000 compared to the same period in FYI 2, primarily a result of lower interest earnings due to economically driven reduced rates of return. Intergovernmental revenues, adjusted for the change in Daycare, increased 0.2% or $96,000. Local Aid to the Commonwealth was favorable due to a reduction in the City's required local aid to the Commonwealth payment. Also contributing were increased reimbursements for Foster Care, a partial reimbursement from the Federal Emergency Management Agency (FEMA) of $270,000 for derecho related expenses and street maintenance funding. Offsetting these increases was a payment to the County of Roanoke for Rental Car tax in the amount of $300,000 that was erroneously remitted to the City by the Commonwealth. There was also a reduction in the reimbursable portion of sheriff's department expenses related to personnel on leave which the Compensation Board does not reimburse. Decreases were also due to the timing of Comprehensive Services Act (CSA) reimbursements and an error in the Department of Criminal Justice Services' 3r° quarter Law Enforcement 599 funding payment. The state erroneously reduced locality payments which will be rectified with the 4" quarter payment. Charges for Services increased 3.9% or $300,000 a result of improved collections of Emergency Medical Service (EMS) billings related to a new vendor and increased reimbursements for the housing of Federal prisoners offset by reduced Off -Duty police services revenues primarily at the Shenandoah Life building. Expenditures: The fiscal year 2013 adopted General Fund expenditure budget totaled $253.0 million and in addition, included funding of approximately $1 .1 million to cover contracts and purchase orders made during fiscal year 2012 but not paid by the end of that year. Based on a $500,000 or 10 %variance threshold at the category level, variances are discussed as follows: Public Safety was up 2.1% or $1.1 million primarily due to increased Jail health care charges resulting from an increase in base health care cost, expansion in Honorable Mayor and Members of Council June 3, 2013 Page 5 Spectrum, which manages the Civic facilities, has deteriorated $77,000 compared to their original FYI 3 year -to -date budget. Despite the year to date deterioration, Global Spectrum expects we will end FYI 3 $20,000 better than the budgeted loss of $634,000 due to planned future events. May programs included the annual Drew Exposition, WWE RAW wrestling, Ringling Brothers Barnum and Bailey Circus, and West Side Story. Parking Fund The City's Parking Fund operates seven garages and five surface lots with a total FY13 budget of $3.3 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without a General Fund subsidy and generates sufficient working capital to fund facility improvements and repairs. FYI 3 year -to -date operating revenues through April decreased 1.9% or $51 ,000 compared to FY12. Facility revenues decreased about 2.0% or $47,000. Seven facilities were ahead of FYI and five facilities were behind FY12. All major customers were current. The vast majority of revenue decline was due to the loss of long term parkers, a result of the relocation of CBIZ from the downtown area and businesses utilizing fewer spaces. This decrease has been partially offset by additional, but lower paying, residential parkers. The remaining $4,000 revenue decrease was due to lower on- street parking ticket fines and fees as a by- product of downtown construction as well as Virginia Western Community College (VWCC) initiating their own ticketing program in July 2011. The early months of FYI still saw some ticket revenues from VWCC. FYI revenues contain no revenues from VWCC. On the expense side, spending levels for FYI were up 22.1 %, or nearly $255,000, compared to FYI 2. $75,000 of this variance was due to the City being current in its contractual obligations to Lancor. Through April FYI 2, Lancor had only received nine months of management fees, whereas in FYI 3, Lancor has been paid ten months of fees a result of the timing of receipt of invoices from Lancor in the prior year. Another $60,000 of expense for a Parking Coordinator position was charged to the Parking Fund in FYI 3. In FY12, this position was charged to General Fund. Year -to -date maintenance expenses are up about $40,000, driven primarily by a new alarm system at Church Avenue. Year -to -date utility expenses also increased approximately $30,000, driven by electricity rates. While some Parking Fund expenses have Honorable Mayor and Members of Council June 3, 2013 Page 6 increased, the City continues to make needed investments in its parking infrastructure. Lower revenues combined with higher expenses contributed to a reduction in Operating Income of 48.4% or $426,000. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment gain of 17.0% for the fiscal year -to -date through April 2013, which reflects gains in the domestic equity, international equity, convertible bond, real estate, fixed income, and alternative asset categories of investments. Investment performance for this period was slightly above the Policy Portfolio benchmark performance of 16.6 %, due to performance in the international equity, fixed income, and real estate investment allocations. Pension Plan investment decisions are made with a long -term view, and the Roanoke Plan has outperformed its benchmark on a three and five year measure. For the ten month period ending April 2013, Plan Net Assets increased $33.6 million. This was a result of $8.6 million in employer contributions and $50.8 million in net investment gains offset by $25.8 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 3.8% due to a combination of the 1.5% cost of living adjustment provided to eligible retirees effective July 1, 2013 and higher retirement allowances having been earned by more recent retirees. Roanoke City Public Schools Financial performance on Roanoke City Public Schools (RCPS) is reported to City Council on a quarterly basis. These results are reported on a one -month lag compared to City results based on the timing of School Board and City Council meetings. Accordingly, this report includes results through March. The School Fund amounts as presented in this report correspond with amounts reported to the School Board on May 14, 2013. Year to date through March, School Fund expenditures are outpacing revenues as expected primarily related to increased payroll costs. Revenues., School Fund revenues increased 3.0% or $3.1 million compared to FYI 2 as adjusted for the Meals tax rate reduction. Honorable Mayor and Members of Council June 3, 2013 Page 7 State Sales Tax increased 8.8% or $772,000 due to an increase in retail activity at the state wide level and includes but is not indicative of local retail activity. Federal Revenue decreased 66.1 %or $140,000 due to medicaid payments which previously were reclassified only at year end into the School Grant Fund..ln FYI these payments are now recorded in the School Grant Fund during the year. Other Revenue increased 16.1 %or $600,000 primarily related to medical insurance claim reimbursements. RCPS had several employees in prior years with medical expenses exceeding the stop loss policy limit which increased reimbursement from the insurance company in the current year. Expenditures: School Fund expenditures increased 8.6% or $9.3 million compared to FYI 2. Instruction expenditures increased 10.4% or $7.0 million primarily related to increased salary costs and the Virginia Retirement System (VRS) contribution rate changes. In FYI 2, the contribution rate was 8.33% and in FYI 3, the rate is 11.33 %. Administration Attendance & Health expenditures increased 13.7% or $1.1 million also related to increased salary costs and the Virginia Retirement System (VRS) contribution rate changes. Transportation expenditures increased 13.0% or $908,000 due to an earlier start in the school year, changes to school bus routes, and enhanced summer programs. Transfer to Athletics Fund expenditures increased 36.4% or $300,000. This was a budgeted increase in expectation of increased participation in sports, requiring an increase in supplies and uniforms. Closing In closing, most national indices indicate an economy that is slowly improving. Political uncertainty, a weak global economy, and weak consumer confidence still remain threats. The March 2013 unemployment rate was 5.3% for Virginia and 7.6% for the United States. Comparatively, the Roanoke MSA rate was 5.4 %, the lowest rate in the last two years. The Federal Reserve is continuing its Honorable Mayor and Members of Council June 3, 2013 Page 8 policy to hold interest rates at all -time lows and predicts this to continue at least thru late 2014. City taxes post promising growth thus far in FYI 3. Sales tax has grown, and the City continues to benefit from consumer spending through the meals and lodging taxes. The Business License tax performed well again in FYI with growth of 4.2 %. Revenue and expenditure budgets will continue to be carefully monitored as the year concludes. Please contact me with any questions you have on these financial statements. Sincerely, ✓ 1 Ann H.Shawver Director of Finance Attachments c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Scher, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools Revenue Source General Pmpedy Taxes Other Local Tans Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Charges lot Services Internal Services, Transfers Fmm Other Funds Miscellaneous Revenue $uMOtal(A0lusted) CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE TEN MONTHS ENDED APRIL 30, 2013 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Budged Voting.. $ 103,924,000 $ (3,820,008) ]1,456,200 (1],864,353) 1,013000 (155814) 1,392000 (207,952) 210,000 (93,099) 64,551692 (24,566,625) ],]67,000 (1,554,54]) 2,632,000 (851077) 67,915 (10,000) 4]1.000 232 $ 263,484,808 S 145,136,443) 2 Cents Meals Tea component Daycare Transient Occupancy Rate Change effective 111113 Total Actual July ApH130 2012 -2013 $ 100.103,992 53.591 84] 84],306 1,184,048 116,901 39,98306] 6212453 1 ]80,523 57,915 471.232 $ 204349,365 Actual Current Percent of July 1 -April 30 FY13 vs FYI Student 2011 -2012 Variance Received $ 99,867818 0.2% 96.3% 52004929 3.1% ]5.0% 719,1304 177% 837% 1,328,929 (10.9 %) 85.1% 164,298 (28.8 %) 66,7% 39,885,124 0.2% 61.9% 5826,250 66% 80.0% 1,$67,163 (46 %) 626% - 100.0% 85.3% 395,639 19.1% 100.0% S 202,079)54 1.1% 80.6% 3,88],801 1,770,]90 106,430 E 204465,796 E 207,518,346 STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Eat for Education Daycare Total Actual Current July 1 -April 30 2012 -2013 Expenditure Uncommitted ExDendXUres Budget Balance Geneml Govemment $ 13,271523 $ 1751,]58 Judicial AdOi0ist2dOn 7941]15 1374,766 Public Safety 59,623,597 7,224,836 Public Wodu 25,033,689 3,871.205 Health and Well 37,075226 8,414,841 Palls, Recreation and Cultural 9,532,957 1.388 560 COmmunity 00vNOpment 6,405,907 1,539,392 Transfer to Debt Service Fund 14,005,255 271 083 Tfansfer to Schwl Fund ]2,]70,400 12,163069 NOndepadmental 8,900,995 4,976,976 SuMOfal (Adjusted) 254,561,265 S 42,986,506 Eat for Education Daycare Total Actual July 1 -April 30 2012 -2013 FY13 ve FY12 $ 11,509]5] 2011 -2012 6 566,94] Obligated 52,398,761 3.5% 21,162484 6,351647 28,660,385 82.7% 8,144,397 2.1% 4,865515 20,337,081 13,]34.172 84-5% 60,607311 0.1% 3,924,020 7,832,212 $ 211,5]4)59 854% 4 .715623 3.2% Actual Percent of July 1 -April 30 FY13 ve FY12 Budget 2011 -2012 Variance Obligated $ 11,116821 3.5% 867% 6,351647 34% 82.7% 51,344.559 2.1% 879% 20,337,081 4.1% 84-5% 28,634,150 0.1% 773% 7,832,212 4.0% 854% 4 .715623 3.2% 760% 14,135,565 (28 %) 98.1% 60,069,239 69% 83.3% 3.289459 193% 44.1% $ 207,829,364 1.0% 83.1% 3,92]380 1,002,934 E 213,559,678 2 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2013 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Rentals $ 3,459,694 $ 4,746,835 Event Expenses 1,456,948 1,461,987 Advertising 128,456 140,515 Admissions Tax 418,361 516,280 Facility Surcharge/Ticket Rebate 438,591 525,878 Commissions 215,682 162,082 Ancillary 101,181 77,744 Miscellaneous 138,426 119,587 Total Operating Revenues 6,357,339 7,750,908 Operating Expenses Personal Services 1,026,417 1,016,424 Operating Expenses 5,400,255 6,554,302 Management Fees 306,807 298,894 Depreciation 759,979 750,812 Total Operating Expenses 7,493,458 8,620,432 Operating Loss (1,136,119) (869,524) Nonoperating Revenues / Expenses) Investment Income 56,477 48,173 Interest Expense (412,138) (490,565) Net Nonoperating Expenses (355,661) (442,392) Loss Before Transfers and Contributions (1,491,780) (1,311,916) Transfers and Contributions Transfer from Capital Projects Fund - 54,922 Transfer from General Fund 1,013,068 988,550 Transfer to Debt Service Fund (40,825) (41,625) Net Transfers and Contributions 972,243 1,001,847 Change in Net Assets $ (519,537) $ (310,069) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2013 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Market Garage $ 391,015 $ 420,418 Elmwood Park Garage 445,837 439,811 Center in the Square Garage 250,204 237,576 Church Avenue Garage 474,005 533,552 Tower Garage 308,144 287,797 Gainsboro Garage 107,535 133,831 Campbell Garage 74,708 54,940 Williamson Lot 71,862 72,464 Higher Ed Center Lot 47,310 50,117 Market Lot 19,550 15,839 Elmwood Lot 68,781 57,512 Warehouse Row Lot 30,812 28,780 West Church/YMCA Lots 21,892 21,892 Off Street Parking Violations (All Locations) 24,808 28,963 On Street Parking Violations 334,059 337,572 - Total Operating Revenues 2,670,522 2,721,064 Operating Expenses Operating Expenses 1,409,171 1,154,311 Depreciation 806,866 686,039 Total Operating Expenses 2,216,037 1,840,350 Operating Income 454,485 880,714 Nonoperating Revenues/(Expenses) Investment Income 49,179 41,935 Miscellaneous 17,455 - Interest Expense (554,039) (595,240) Net Nonoperating Expenses (487,405) (553,305) Income /(Loss) Before Transfers and Contributions (32,920) 327,409 Transfers and Contributions Transfer from Capital Projects Fund - 6,154 Transfer to Fleet Fund - (17,500) Net Transfers and Contributions - (11,346) Change in Net Assets $ (32,920) $ 316,063 3 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 2013 TO THE DIRECTOR OFF I NANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FORTH E FUNDS OF SAID CITY FORTH E MONTH ENDED APRIL 30,2013. BALANCE AT BALANCE AT BALANCE AT MAR 31, 2013 RECEIPTS DISBURSEMENTS APRIL 30, 2013 April 30, 2012 CONSOLIDATED FUNDS 73,048,666.59 29,135,763.87 $24,815,312.48 $77,369,117.98 $62,067,819.99 CERTIFICATE I HEREBY CERTIFY THATTHE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30,2013. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WELLS FARGO BANK CASH IN VALLEY BANK CASH IN HOMETOWN BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U.S. AGENCIES VIRGINIA SNAP PROGRAM U. S. SECURITIES) VALLEY BANK MONEY MARKET TOTAL May 13, 2013 $7,111.17 1,675,822.29 2,946.64 100.00 22,248,188.03 3,804,071.97 12,508,512.75 3,000,000.00 14,121,488.42 20,002,876.71 $77,369,117.98 VELYN W. POWERS, TREASURER CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE TEN MONTHS ENDED APRIL 30, 2013 (UNAUDITED) FY 2013 FY 2012 Additions Employer Contributions $ 8,565,347 $ 10,278,033 Investment Income Net Appreciation in Fair Value of Investments Interest and Dividend Income Total Investment Gain Less Investment Expense Net Investment Gain Total Additions Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase /(Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance April 30 5 46,174,982 8,521,490 5,379,950 5,070,416 51, 554, 932 13, 591, 906 803,763 672,838 50,751,169 12,919,068 $ 59,316,516 $ 23,197,101 $ 25,405,092 $ 24,477,987 350,692 347,687 25,755,784 24,825,674 33,560,732 (1,628,573) 320,545,500 330,416,109 $ 354,106,232 $ 328,787,536 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS APRIL 30, 2013 (UNAUDITED) Assets Cash Investments, at Fair Value Due from Other Funds Total Assets Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable Total Liabilities Net Assets Held in Trust For Pension Benefits FY 2013 FY 2012 $ 757,719 $ 1,154,419 355,925,105 330,166,386 232 466 $ 356,683,056 $ 331,321,271 $ 2,573,326 $ 2,533,111 3,498 624 2,576,824 2,533,735 $ 354,106,232 $ 328,787,536 Revenue Source State, Excluding Sales Tax Slate Sales Tax Federal Revenue Other Revenue Transfer from the City of Roanoke Transfer from Food Service Fund Subtotal 2 Cents Meals Tax Component Total CITY OF ROANOKE, VIRGINIA SCHOOL GENERAL FUND FOR THE NINE MONTHS ENDED MARCH 31, 2013 STATEMENT OF REVENUE (UNAUDITED) Current Actual Actual Revenue July 1 -Mar 31 Julyi -Mar 31 Budget 2012 -2013 2011 -2012 $ 54,337,695 $ 38,280,169 $ 36,872,605 12,200,000 9,555,129 8,783,047 100,000 71,956 212,134 4,800,000 4,321,523 3,720,881 72,770,400 54,543,111 54,064,401 300,000 225 000 2251000 $ 144,508,095 $ 106,996,888 $ 103,878,068 3,534,642 $ 107,412,710 STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Expenditures Instruction Administration, Attendance and Health Transportation Operations and Facilities Debt Service Transfer to Athletics Fund Total Current Actual Actual Expenditure July 1 -Mar 31 July 1 -Mar 31 Budget 2012 -2013 2D11 2D12 96,295,337 74,438,991 67609,772 11,665,525 8,766,891 7,713,327 9,373,460 7,887,932 6,980,074 14,180,119 9,774,202 9,631,272 16,003,945 15,446,036 15,599,239 1,500.000 1,125,000 825,000 149,018,386 117,441,052 108,158,684 Note'. The Food Services and Athletics Funds are not included in this financial statement. Percent of 104% Budget FY13 vs FY12 Received Variance 704% 3.8% 78.3% 8.8% 72.0% (66.1 %) 90.0% 161% 75.0% 0.9% 75,0% 0,0% 74.0% 3.0% Percent of Budget FY13 vs FY12 Obligated Variance 77.3% 104% 752% 137% 842% 13.0% 68.9% 1.5% 96.5% (LO %) 75.0% 36.4% 78.8% 8.6% 7.b.1. City of Roanoke Financial Report Ten Months Ended April 30, 2013 FY13 General Fund Overview FY13 adopted revenue budget 0.4% above FY12 actual adjusted for Daycare and Eat for Education. • Revenues YTD through April increased 1.1% in FY13 compared to FY12 as adjusted. • General Property increased 0.2% and Local Taxes increased 3.1 %. Real Estate decreased 1.1% compared to the prior year and is performing better than the expected decline of 2.0% related to increased new construction. Sales, Business License, Prepared Food, Telecommunications, and Transient Occupancy taxes had favorable results. Expenditures are budgeted at 0.1% below adjusted FY12 actual. Expenditures YTD increased 1.8% compared to FY12 as adjusted, primarily resulting from increases in Public Safety and Public Works. • The General Fund will continue to be managed with judicious hiring management and monitoring of departmental spending so as to remain within budget for the year. 4 15.0 14.5 14.0 O 13.5 M 13.0 12.5 12.0 Sales Tax Growth FY13 Revenue Estimate $18.788 M Nine Months Ended 3131 ■ Prior YTD Actual ❑ YTD Budget ■ YTD Actual Sales tax revenues increased 0.9% and is 2.9% higher than budget. Current year revenue growth declined as a result of a state audit in the prior year which resulted in higher than normal revenues in FY 12. 3 Continued Meals Tax Growth 10.0 9.5 N C ° 9.0 8.5 8.0 FY13 Revenue Estimate $12.502 M Nine Months Ended 3/31 ■ Prior YTD Actual ❑ YTD Budget ■ YTD Actual Revenue was 3.0% higher than FY13 budget. Adjusting for the tax rate change effective July 1, 2012, revenues were 4.6% over prior year. El BPOL (Business and Professional Occupational 14 N 13 c °— 12 11 10 License) Tax Increased for Second Year in a Row FY13 Revenue Budget $12.238M as of April 30 Tax due date was March 1st ■ Prior YTD Actual ❑ FYI Budget ■ YTD Actual Revenues are 4.2% above last year with 98% of estimate collected. Strong Performance in Lodging Tax Transient Occupancy Tax Revenue Estimate $3.378 M 2.65 2.60 y 2.55 0 2.50 2.45 2.40 2.35 Ten Months ended 4130 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Lodging tax revenue, adjusted for the rate increase effective January 1st, increased 6.0% compared to FY12 indicating an increase in travel to the area. 6 e Cigarette Tax Slightly Above Budget Cigarette Tax Revenue Estimate $2.409 M 2.25 2.15 = 2.05 0 1.95 1.85 1.75 Ten Months Ended 4130 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Cigarette tax revenue increased 0.7% since FY12 and exceeded budget by 0.2 %. Admissions Tax Revenue Decreased Admissions Tax Revenue Estimate $0.420 M M: Cn 0.35 0 0.33 0.30 0.28 Ten Months Ended 4130 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Admissions tax revenue decreased 3.9% since FY12 and is 2.3% below budget. 0 Personnel (Salary /Benefit) Lapse Performing Ahead of Target 60 o 50 40 30 20 10 Target Actual 10 Months Ended 4/30 Fiscal Year savings projected to exceed budget by $140,000. YTD lapse is .26% or $195,500 ahead of target. 9 0 2.0 1.0 0.0 Workers' Compensation Expenses Above Target �r Target Actual 10 Months Ended 4/30 YTD expense is 64.8% or $891,300 above target of $1.39M related to an increase in expenditures on large claims and as a result of several older claims with ongoing costs. 10 N C 0 Comprehensive Services Act Expenses Below Target 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 FY 2012 Actual FY 2013 Actual Target 10 Months Ended 4130 YTD expenses are 8.7% or $661,841 below target of $7.51VI due to fewer children in foster care. Residential Juvenile Detention 10 N 0.75 _= 0.50 0.25 M Expenses Above Target D Target Actual 10 Mo Ended 4/30 YTD expense is 12.3% or $102,500 above target of $833,300 related to stricter sentencing to a detention facility versus alternative means such as home monitoring. 12 N C 0 2.0 1.5 1.0 0.5 0.0 Solid Waste Tipping Fees Below Target Target 10 Mo Ended 4130 Actual YTD costs are 3.9% or $70,400 below target of $1.8M despite tipping fee increases due to derecho storm debris. 13 2.00 0 1.50 1.00 0.50 mo Motor Fuel Expenses Below Target Target 10 Mo Ended 4/30 Actual YTD expense 1.6% or $23,750 below a non - seasonally adjusted target of $1.47M. Costs are controlled by practice of contracting for fuel. 14 Pension Plan Trust Outpacing Policy Benchmarks in Longer Term Measurement Intervals Performance Period Roanoke Pension Plan Policy One Month 1.9% 2.0% Fiscal YTD 17.0% 16.6% One Year 15.2% 14.1% Three Years 11.5% 10.7% Five Years 1 6.0% 1 5.1% Market Value Assets (Millions) ■ Low (2/28/09) ■ 6/30/08 ■ 6/30/09 ■ 6/30/10 ■ 6/30/11 ❑ 6/30/12 ■ 3/31/13 ■ 4/30/13 ■ High (10/31/07) Asset Allocation 4/30/13: US Equities 50.0% Real Estate 2.4% Balanced 1.1% Convertibles 4.0% International Equities 20.1% US Fixed Income 15.4% International Emerging Equities 4.0% Infrastructure Funds 3.0% Total Allocation 100.0% Pension Plan assumed rate of return is 7.75% 15 Unemployment Trends 7.0` 6.0` 5.01 4.0 3.0 Roanoke VA us MSA ■ Dec 11 ❑ Mar 12 ■ Jun 12 ❑ Sep 12 ❑ ril ■ r in Roanoke VA us MSA ■ Dec 11 ❑ Mar 12 ■ Jun 12 ❑ Sep 12 ❑ Dec 12 ■ Mar 13 March unemployment rates decreased, thought to be related to the abatement of fears related to the sequester. The Roanoke Metropolitan Area (MSA) unemployment rate is currently only 0.1 % higher than the State. 16 City Performance Stable Through April • Several local taxes continue to demonstrate strong growth: Meals, Lodging and Telecommunications taxes in particular. • Business license taxes showing 4.2% growth over prior year. • Expenditures through April are ahead of budget but are expected to be managed to remain within appropriated levels. • Pension Plan is performing above policy target at longer term measurement intervals. 17 �1 STEPHANIE M. MOON, MMC City Clerk Ms. Annette Lewis 4606 Casper Drive, N. E Roanoke, Virginia 24019 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E -mail derlCrvrommkeva.gov Dear Ms. Lewis and Ms. Moore: June 4, 2013 JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Ms. Suzanne P. Moore 2246 Denniston Avenue, S. W. Roanoke, Virginia 24015 I am enclosing copies of Resolution No. 39681 - 060313 reappointing you as Trustees on the Roanoke City School Board for terms commencing July 1, 2013 and ending June 30, 2016, Please find enclosed Certificates of your reappointments. Your Oaths of Office have been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your terms of office. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Ms. Annette Lewis Ms. Suzanne P. Moore Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as Trustees of the Roanoke City School Board. Sincerely, Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure PC: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w /attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver. Director of Finance Ms. Annette Lewis Ms. Suzanne P. Moore Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as Trustees of the Roanoke City School Board. Sincerely, �L-+ M- n`)"j Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure PC: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w /attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance IN THE COUNCIL OF TIIE CITY OF ROANOKE, VIRGINIA The 3rd day of June, 2013. No. 39681- 060313. A RESOLUTION appointing Annette Lewis and Suzanne Moore, as School Board Trustees on the Roanoke City School Board for terms commencing July 1, 2013, and ending June 30, 2016. WHEREAS, pursuant to §9 -24, Code of the City of Roanoke (1979), as amended, public hearings were held on April 15, 2013 and May 20, 2013, relating to the appointment of School Board Trustees; and WHEREAS, this Council is desirous of appointing Annette Lewis and Suzanne Moore, to fill the vacancies on the Roanoke City School Board. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Annette Lewis and Suzanne Moore, are hereby appointed as School Board Trustees on the Roanoke City School Board for terms commencing July 1, 2013, and ending June 30, 2016. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Board, and to Annette Lewis and Suzanne Moore. ATTEST: City Clerk, COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, ANNETTE LEWIS was reappointed as a Trustee of the Roanoke City School Board, for a term of three years commencing July 1, 2013 and ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this fourth day of June, 2013. . A__4_)M 1&j City Clerk COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, SUZANNE P. MOORE was reappointed as a Trustee of the Roanoke City School Board, for a term of three years commencing July 1, 2013 and ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this fourth day of June, 2013. City Clerk s CITY OF ROANOKE �A OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 LL Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fare: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: HerkCromokera.gor City Clerk June 4, 2013 Mr. William B. Hopkins, Jr. 1102 Oakwood Drive, S. W. Roanoke, Virginia 24015 Dear Mr. Hopkins: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CIVIL Assistant Deputy City Clerk I am enclosing a copy of Resolution No. 39682 - 060313 appointing you as a Trustee on the Roanoke City School Board to fill the unexpired term of David B. Carson commencing June 13, 2013 and ending June 30, 2014. Please find enclosed a Certificate of your appointment. Your Oath of Office has been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your term of office. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board. Sincerely, 7rmdD/LJ MC City Clerk SMM:ctw Enclosure pc: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w /attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of June, 2013. No. 39682- 060313. A RESOLUTION appointing William B. Hopkins, Jr., as School Board Trustee on the Roanoke City School Board to fill the unexpired term of David B Carson, commencing June 13, 2013, and ending June 30, 2014. WHEREAS, David B. Carson, was appointed to a judgeship in the Twenty -Third Judicial Circuit of Virginia and is unable to complete his term as the School Board Trustee of the Roanoke City School Board; WHEREAS, pursuant to §9 -24, Code of the City of Roanoke (1979), as amended, a public hearing was held May 20, 2013, relating to the appointment of School Board Trustees; and WHEREAS, this Council is desirous of appointing William B. Hopkins, Jr., to fill the unexpired term as School Board Trustee on the Roanoke City School Board. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. William B. Hopkins, Jr., is hereby appointed as School Board Trustee on the Roanoke City School Board to fill an unexpired term commencing June 13, 2013, and ending June 30, 2014. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Board, and to William B. Hopkins, Jr. ATTEST: /t rd) O' City Clerk. COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, WILLIAM B. HOPKINS, JR., was reappointed as a Trustee of the Roanoke City School Board, to fill the unexpired term of David B. Carson commencing June 13, 2013 and ending June 30, 2014. Given under my hand and the Seal of the City of Roanoke this fourth day of June, 2013. boj City Clerk f CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853-1145 STEPHANIE M. MOON, MMC E-mail: elerk@roan.Ieva.gov City Clerk June 5. 2013 Justine Megginson P.O. Box 3153 Roanoke, Virginia 24015 Dear Ms. Megginson: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA'T. WEHH, CMC Assistant Deputy City Clerk At the regular meeting of Council on Monday, June 3, 2013, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Building and Fire Code Board of Appeals. �Sincerely, Stephanie M. Moon, MM City Clerk Enclosures pc: Jeffrey Shawver, Building Commissioner Daniel Rakes, Fire Marshal COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, JUSTINA MEGGINSON was reappointed as a member of the Building and Fire Code Board of Appeals, for a term of three -years ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June 44L__L_yy1'r" I0&,') City Clerk. �. ,. CITY OF ROANOKE �1 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 _* Roanoke, Virginia 24011 -1536 Telephone: (540)953 -2541 F9a: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerkeroanokeva.gov City Clerk June 5, 2013 Jeffry Parkhill 2301 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Parkhill: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy Car Clerk At the regular meeting of Council on Monday, June 3, 2013, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Building and Fire Code Board of Appeals. Sincerely, $ m. rk7)I� Stephanie M. Moon, MIMIC City Clerk Enclosures PC: Jeffrey Shawver, Building Commissioner Daniel Rakes, Fire Marshal COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, JEFFRY PARKHILL was reappointed as a member of the Building and Fire Code Board of Appeals, for a term of three -years ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June A4" a)l - i� &IJ City Clerk. l CITY OF ROANOKE 1i 94- • OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 s Roanoke,Virginia 24011-1536 _� Telephone: (540)853-2541 Fax: (540)859-1145 STEPHANIE M.MOON,MMC E-mail: clerk@roanakeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC June 5, 2013 Assistant Deputy City Clerk Kirk Bates 434 King George Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Bates: At the regular meeting of Council on Monday, June 3, 2013, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Building and Fire Code Board of Appeals. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosures pc: Jeffrey Shawver, Building Commissioner Daniel Rakes, Fire Marshal COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, KIRK BATES was reappointed as a member of the Building and Fire Code Board of Appeals, for a term of three-years ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of June 2013. CityCle` r 1 btrj City Clerk. ,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Pax: (540)853-1145 E -mail: clerkaroanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 5, 2013 Gregory W. Feldmann 3602 Peakwood Drive, S. W. Roanoke Virginia 24014 Dear Mr. Feldmann: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assount Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a City representative of the City of Roanoke Pension Plan, Board of Trustees ending June 30, 2017. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a City representative of the City of Roanoke Pension Plan, Board of Trustees. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosures pc: Ann H. Shawver, Director of Finance, w /application Andrea Trent, Assistant Director of Finance COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, GREGORY W. FELDMANN was reappointed as a City representative of the City of Roanoke Pension Plan, Board of Trustees ending June 30, 2017. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June /�' . `�City�Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Faz: (540) 8511145 STEPHANIE M. MOON, MMC E -mpD: dcrk@roanokeva.gov Acting City Clerk June 5, 2013 Ms. Betty Field 2802 Jefferson Street, S. E. Roanoke, Virginia 24014 Dear Ms. Field: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee. Sincer y, �n - Stephanie M. Moon, MMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Committee COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, BETTY FIELD was reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee. ncer ly, Stephanie M. Moon, MMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Committee CITY OF ROANOKE �i OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Room 456 '-` Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fos: (540)853 -1145 STEPHANIE M. MOON, MMC E-mail: clerk@roanoUva.gov Acting City Clerk June 5, 2013 Thomas Turner 4901 Greenlee Road Roanoke, Virginia 24018 Dear Mr. Turner: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee. ncer ly, Stephanie M. Moon, MMC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Committee COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, THOMAS TURNER was reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June rn.yy� City Clerk Nancy Dye 1801 Prospect Road, S. W Roanoke, Virginia 24014 Dear Ms. Dye: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee. incere n,1ICStephanie M. Moon, MIMIC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Committee CITY OF ROANOKE iY> L A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853.Z541 Fax: (540)853 -1145 STEPHANIE M. MOON, M IC E -mail: clerk@roanokeva.gov Acting City Clerk June 5, 2013 Nancy Dye 1801 Prospect Road, S. W Roanoke, Virginia 24014 Dear Ms. Dye: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee. incere n,1ICStephanie M. Moon, MIMIC City Clerk Enclosures PC: Nicole Ashby, Secretary, Mill Mountain Advisory Committee COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, NANCY DYE was reappointed as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk CITY OF ROANOKE �+ OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Faa: (540)853 -1145 E -mail: clerk@roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 5, 2013 Donald Dillard 4620 Oakland Boulevard, N. W. Roanoke, Virginia 24012 Dear Mr. Dillard: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Stephanie � MC� City Clerk Enclosures pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, DONALD DILLARD was reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June, la'kU 6y C City Clerk �* CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 !` Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC F, -mail clerk@roanokeva.gpv City Clerk June 5, 2013 Ms. Meg Munton 5415 Cave Spring Lane, S. W. Roanoke, Virginia 24018 Dear Ms. Munton: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEWLCMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, rn Stephanie M. Moon, MMC City Clerk Enclosures PC: Carolyn Glover, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, MEG MUNTON was reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June, City Clerk JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEEE,CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, O �� �• 0li Stephanie M. Moon, MMC City Clerk Enclosures PC: Carolyn Glover, Secretary, Personnel and Employment Practices Commission CITY OF ROANOKE ( OFFICE OF THE CITY CLERK ' 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853-2541 Pas: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail clerk®roa"oUva.gov City Clerk June 5, 2013 Captain Greg Staples 575 Brookfield Lane, N. E. Roanoke, Virginia 24012 Dear Captain Staples: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEEE,CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, O �� �• 0li Stephanie M. Moon, MMC City Clerk Enclosures PC: Carolyn Glover, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, GREG STAPLES was reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 8534541 Fax: (540)853 -1145 E -mail: clerkaroanokeva.gov JONATHAN E. CRA17, CMC STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk June 5, 2013 CECELIAT. WERR,CMC Assistant Deputy City Clerk Stephen S. Willis 5044 Bruceton Road, S. W. Roanoke, Virginia 24018 Dear Mr. Willis: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosures PC: Carolyn Glover, . Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June, 2013, STEPHEN WILLIS was reappointed as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June, City Clerk 1. M. Rupert Cutler 204 S. Jefferson Street, Unit 4 Roanoke, Virginia 24011 Dear Dr. Cutler: JONATHAN E. CRAM', CMC Deputy Cily Clerk CECELIA T. W EBB, CMC Ass O.W Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act, The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, a`' Stephanie M. Moon, MIMIC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Pax: (540)853-1145 STEPHANIE M. MOON, MMC E -moll: clerk@roanokeva.gov CityClerk June 5, 2013 M. Rupert Cutler 204 S. Jefferson Street, Unit 4 Roanoke, Virginia 24011 Dear Dr. Cutler: JONATHAN E. CRAM', CMC Deputy Cily Clerk CECELIA T. W EBB, CMC Ass O.W Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act, The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, a`' Stephanie M. Moon, MIMIC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, M. RUPERT CUTLER was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June �Y�-)."dj City Clerk JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEER, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. inter ly, �P-).�� Stephanie M. Moon, MMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Pax: (540)853 -1145 STEPHANIE M. MOON, MMC Email derkomanokova.gov CityClerk June 5, 2013 Nathan L. Harper 1901 Warrington Road, S. W. Roanoke, Virginia 24015 Dear Mr. Harper: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEER, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. inter ly, �P-).�� Stephanie M. Moon, MMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, NATHAN HARPER was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk CITY OF ROANOKE aYl OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Ean: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mnil: elerk(a)roanpkeso.gov City Clerk June 5, 2013 Patice L. Holland 5277 Crumpacker Drive, N. W. Roanoke, Virginia 24019 Dear Ms. Holland: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA'r. wont, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, y 'Stephanie M. Moon, MMC MMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, PATICE HOLLAND was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk .* CITY OF ROANOKE �i OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 =° Roanoke, Virginia 24011 -1536 Telephone: (540)8533541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: elerk@roanokeva.gov City Clerk June 5, 2013 Thomas L. McKeon 3350 One Oak Road, S. W. Roanoke, Virginia 24018 Dear Mr. McKeon: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincer y, � dj Stephanie M. Moon, MMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, THOMAS MCKEON was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk �* CITY OF ROANOKE l a OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)553 -2541 Faa: (540) 853 -1145 STEPHANIE M. MOON, MMC E-mad; clerWrrrtnokeva.gov City Clerk June 5, 2013 Carl Gates 1609 Blair Road, S. W. Roanoke, Virginia 24015 Dear Ms. Gates: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace David Mickenberg as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. ltephanieM. cer lly -, h� ry Moon, MMC City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission, w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, CARI GATES was appointed to replace David Mickenberg as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk �* �t CITY OF ROANOKE = OFFICE OF THE CITY CLERK - �". 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Teiephmm: (540) 853 -2541 Eaa: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerkCroenokeea.gor City Clerk June 5, 2013 Anthony Tate 2602 Oregon Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Tate: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. incer ly, h• �o � Stephanie M. Moon, MMC\ City Clerk Enclosures pc: Bob Clement, Neighborhood Coordinator, COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, ANTHONY TATE was reappointed as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June Cit� h, .6" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 1` Roanoke, Virginia 24011 -1536 Telephone. (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: derk@ronuuk,r..,v City Clerk June 5, 2013 Philip Clements 716 4" Street, S. W., Apt. 4 Roanoke, Virginia 24016 Dear Mr. Clements: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Aoiyu.1 Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Rena Cromer as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Since y, hY 1. W-1-i Stephanie M. Moon, MMC City Clerk Enclosures PC: Bob Clement, Neighborhood Coordinator, w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, PHILIP CLEMENTS was appointed to replace Rena Cromer as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June 34,'rn' W11!yj City Clerk Marianne Gandee 3271 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Ms. Gandee: JONATHAN E. CHAFT, CMC Deputy City Clerk CECELIA T. WEED, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, yam, Stephanie M. Moon, MMC City Clerk Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board CITY OF ROANOKE �1a iY l A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., suite 456 Roanoke, Virginia 24011 -1536 Telephane: (540) 853 -2541 Fat: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail elerki. roanakeva.gov City Clerk June 5, 2013 Marianne Gandee 3271 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Ms. Gandee: JONATHAN E. CHAFT, CMC Deputy City Clerk CECELIA T. WEED, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, yam, Stephanie M. Moon, MMC City Clerk Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the Cityof Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, MARIANNE GANDEE was reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk r CITY OF ROANOKE �it q OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 1` Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Ear: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail elerkCroanokeva.gov City Clerk June 5, 2013 Owen C. Schultz 1914 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Schultz: JONATHAN E. CILU7, CIVIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. Enclosed you will find a Certificate of Your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certifythat at a regular meeting of Council which was held on the third day of June 2013, OWEN SHULTZ was reappointed as a memberof the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk Benjamin Bazak 1717 Mt. Vernon Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Bazak: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Linda Strelka as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. Enclosed You will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosure PC: Sheila Umberger, Secretary, Roanoke Public Library Board CITY OF ROANOKE tea,. �1 n OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk @romakeva.gov City Clerk June 5, 2013 Benjamin Bazak 1717 Mt. Vernon Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Bazak: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Linda Strelka as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. Enclosed You will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosure PC: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk ofthe Cityof Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, BENJAMIN BAZAK was appointed to replace Linda Straka as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June $" Q� 1-�q . m"_) City Clerk a CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 =° Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail clerk(groanokeva.gev City Clerk June 5, 2013 James Ritchie 4707 Arnold Drive, N. E. Roanoke, Virginia 24019 Dear Mr. Ritchie: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2016. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a City representative of the Roanoke Valley Greenway Commission. Sincer 1,,� yy-- vv�� fr-��1 r 1 e ipdv.� Stephanie M. Moon, MMC l City Clerk Enclosures Pc: Liz Belcher, Roanoke City Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, JAMES RITCHIE was reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this third day of June City Clerk CITY OF ROANOKE iY t q OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 "-" Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -3541 Pax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: derk(a)roanokeva.gov JONATHAN E.CRAH,CMC City Clerk Deputy City Clerk June 5, 2013 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Jeffrey Marks 1909 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Mr. Marks: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors. EeD r ly, � a nie M. Moon, MMC City Clerk Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, JEFFREY MARKS was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June m • x'10 &J City Clerk Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors. inter ly, f � YY1 -II \O� Stephanie M. Moon, MMC City Clerk Enclosures PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 CITY OF ROANOKE q = OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Pax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail elerk@namp va.gav JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk June 5, 2013 CECELIA T. "EBB, CMC Assistant Deputy City Clerk Gary Walton 5662 Longridge Drive Roanoke, Virginia 24018 Dear Mr. Walton: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors. inter ly, f � YY1 -II \O� Stephanie M. Moon, MMC City Clerk Enclosures PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, GARY WALTON was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk a CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 F.: (540)853 -1145 STEPHANIE M. MOON, MMC E -.Al: elerk@roanokeva.gpv JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk June 5, 2013 CECEUAT. WERR, CMC Assistant Deputy City Clerk Renee "Butch" Craft 1039 Clearfield Road, S. W. Roanoke, Virginia 24015 Dear Ms. Craft: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Barton Wilner as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors. Since ely, 1^_ l rr1ly Stephanie M. Moon, MMC" City Clerk Enclosures PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, RENEE "BUTCH" CRAFT was appointed to replace Barton Wilner as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk CITY OF ROANOKE i A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fan: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mnil: rlerkCrunnokeva.gpv .JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk June 5, 2013 CECELIA T. WEED, CMC Assistant Deputy City Clerk Douglas Robison 2517 Mt. Vernon Road, S. W. Roanoke, Virginia 24014 Dear Mr. Robison: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Ssunny Shah as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors. Sincerely, - ��-�-� M. Moon, n, � �� tephanie M. Moon, MMC City Clerk Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, DOUGLAS ROBISON was appointed to replace Ssunny Shah as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June h) • biz"i City Clerk Braxton Naff 2131 Deyerle Road Roanoke Virginia 24018 Dear Mr.Naff: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to fill the unexpired term of Hollie Young as a member of the Roanoke Neighborhood Advocates ending June 30, 2014. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincer ly, Stephanie M. Moon, MMC City Clerk Enclosures PC: Robert Clement, Jr., Neighborhood Coordinator CITY OF ROANOKE �1 A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 953 -2541 Fax: (540)85 3-1145 F. -mail: drrk&oanokeva.gov JONATHAN E. CRAFT, CMC STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk CECELIA T. WEBE,CMC June 5, 2013 Assistant Deputy City Clerk Braxton Naff 2131 Deyerle Road Roanoke Virginia 24018 Dear Mr.Naff: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to fill the unexpired term of Hollie Young as a member of the Roanoke Neighborhood Advocates ending June 30, 2014. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincer ly, Stephanie M. Moon, MMC City Clerk Enclosures PC: Robert Clement, Jr., Neighborhood Coordinator COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, BRAXTON NAFF was appointed to fill the unexpired term of Hollie Young as a member of the Roanoke Neighborhood Advocates ending June 30, 2014. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Deputy Chief Tim Jones as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2016. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board. Sinc ely, Stephanie M. Moon, MM City Clerk Enclosures pc: Kathryn Van Patten, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 CITY OF ROANOKE A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 =� Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fos: (540)853 -1145 STEPHANIEM.MOON,MMC E-mail: alerk@roanokeva.gov City Clerk June 5, 2013 Captain Samuel Roman 1712 Lonna Drive Roanoke, Virginia 24019 Dear Captain Roman: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 3, 2013, you were appointed to replace Deputy Chief Tim Jones as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2016. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board. Sinc ely, Stephanie M. Moon, MM City Clerk Enclosures pc: Kathryn Van Patten, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of June 2013, SAMUEL ROMAN was appointed to replace Deputy Chief Tim Jones as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this fifth day of June City Clerk g+°`A CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fa.: (540)853 -1145 F -mail elerkrdroannkeva.gov STEPHANIE AT MOON, MMC City Clerk June 5, 2013 Deputy Chief Tim Jones Police Department Roanoke, Virginia Dear Deputy Chief Jones: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Your term of office as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board will expire on June 30, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board from May 3, 2010 to June 30, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, , , k'1 " ` t- -' hr-) ' Stephanie M. Moon, MM City Clerk SMM:ctw Enclosure PC: Kathryn Van Patten, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 CERTIFICATE OF APPRECIATION PRESENTED TO DEPUTY CHIEF TIM JONES AS THE CHIEF OF POLICE DESIGNEE OF THE COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FROM MAY 3, 2010 TO JUNE 30, 2013 ON THIS 5TH DAY OF JUNE , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: DAVID A. BOWERS MAYOR ATTEST: STEPHANIE M. MOCIN CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC F, -mail: elerk@roanokee..gav JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk June 5, 2013 David Mickenberg 3202 Allendale Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Mickenberg: Your term of office as a member of the Roanoke Arts Commission will expire on June 30, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from June 7, 2010 to June 30, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, rn 1 Stephanie I0IM� City Clerk l SMM:ctw Enclosure PC: Melissa Murray, Secretary, Roanoke Arts Commission CERTIFICATE OF APPRECIATION PRESENTED TO DAVID MICKENBERG AS A MEMBER OF THE ROANOKE ARTS COMMISSION FROM JUNE 7, 2010 TO JUNE 30, 2013 ON THIS 5TH DAY OF JUNE , 2013 IN RECOGNITION OF PUBLIC SERVICE RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHANIE M. MOON MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK .� 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -ma0: elerk@rpanokeva.ym' STEPHANIE M. MOON, MMC City Clerk June 5, 2013 Hollie Young 2036 Mountain View Terrace Roanoke, Virginia 24015 Dear Ms. Young: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC A,00.nt Deputy City Clerk Your term of office as a member of the Roanoke Neighborhood Advocates will expire on June 30, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from September 4, 2012 to June 30, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, 44 -IL "M Stephanie M. Moon, MM City Clerk SMM:ctw Enclosure PC: Bob Clement, Secretary, Roanoke Neighborhood Advocates CERTIFICATE OF APPRECIATION PRESENTED TO HOLLIE YOUNG AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM SEPTEMBER 4, 2012 TO JUNE 30, 2013 ON THIS 5TH DAY OF JUNE , 2013 IN RECOGNITION OF PUBLIC SERVICE RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHAPIIE M. MOO MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Pax: (540)853 -1145 E -mail: clerk @rommkeva.gov STEPHANIE M. MOON, MMC City Clerk June 5, 2013 Rena Cromer 543 Day Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Cromer: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk Your term of office as a member of the Roanoke Neighborhood Advocates will expire on June 30, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from September 7, 2010 to June 30, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. `Sinc�erel�y,�\,�^ \ �a��l rva.'uYi1 L 1 •�i1�.J Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure PC: Bob Clement, Secretary, Roanoke Neighborhood Advocates CERTIFICATE OF APPRECIATION PRESENTED TO RENA CROMER AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM SEPTEMBER 7, 2010 TO JUNE 30, 2013 ON THIS 5TH DAY OF JUNE '2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHANIE M. MOON MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK .c 215 Church Avenue, S. W., suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk@roauokeva.gov JONATHAN E. CRAFT, CMC STEPHANIE M. MOON, MMC C'ty Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk June 5, 2013 Linda Strelka 1902 Sheffield Road, S. W. Roanoke, Virginia 24015 Dear Ms. Strelka: Your term of office as a member of the Roanoke Public Library Board will expire on June 30, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Public Library Board from June 7, 2010 to June 30, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, yyy����- 1 Stepha� on, M�� City Clerk SMM:ctw Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board CERTIFICATE OF APPRECIATION PRESENTED TO LINDA STRELKA AS A MEMBER OF THE ROANOKE PUBLIC LIBRARY BOARD FROM JUNE 7, 2010 TO JUNE 30, 2013 ON THIS 5TH DAY OF JUNE '2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: ^ u� DAVID A. BOWERS STEPHANIE M. MOON MAYOR CITY CLERK