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Home My WebLink AboutCouncil Actions 07-01-13TRINKLE 39695- 070113 ROANOKE CITY COUNCIL INFORMAL SESSION JULY 1, 2013 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call t0 Order -- ROII Cell. All present (Council Member Lea arrived late). Welcome. Mayor David A. Bowers. NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, July 4 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, July 6 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) At this point, Council Member Lea arrived (9:03 a.m.) A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance of a Council- Appointed Officer, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (7 -0) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE CITY SCHOOL BOARD TO BE HELD ON AUGUST 5, 2013, AT 9:00 AM., AT THE VIRGINIA WESTERN COMMUNITY COLLEGE, IN THE NATURAL SCIENCE BUILDING CONFERENCE ROOM, 3094 COLONIAL AVENUE, S. W. AGENDA ITEMS SHOULD BE FORWARDED TO THE CITY CLERK. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. Mayor Bowers advised that Council's Annual Financial Workshop will be held on Friday, October 25 at 8:30 a.m. — Location to be determined. BRIEFINGS: • Stormwater Utility - 90 minutes • CDBG /HOME /ESG Funding - 30 minutes • City Council Compensation - 30 minutes Motion for City Attorney to prepare appropriate measure to increase the annual salaries of the Mayor, the Vice - Mayor, and Council Members by 10 %, effective July 1, 2014, to be acted upon during the 2:00 p.m. Session (6 -1, Council Member Lea voting no). • Downtown On- Street Parking - 30 minutes Downtown On- Street Parking Briefing was held at the 2:00 p.m. Session. (See page 7) AT 11:43 A.M. THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M., FOR A CLOSED MEETING IN COUNCIL'S CONFERENCE ROOM, ROOM 451, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. (Mayor Bowers was absent for the Closed Session to discuss a personnel matter.) ROANOKE CITY COUNCIL REGULAR SESSION JULY 1, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All present. The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley Community Church of Divine Science. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 4 at 7:00 p.m., and Saturday, July 6 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: FAIR HOUSING BOARD - ONE VACANCY (UNEXPIREDTERM OF OFFICE) ROANOKE NEIGHBORHOOD ADVOCATES - ONE VACANCY (THREE -YEAR TERM OF OFFICE) ORGANIZATIONAL MEETING Establishment of a schedule of regular meetings for City Council for the 2013 - 2014 Fiscal Year. Adopted Resolution No. 39695 - 070113 (7 -0). 10:30 a.m.. in the Council Chamber). 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. William Drewery, Larry Black, Raymond Frazer and Edward Stone appeared before Council. 4. CONSENT AGENDA (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C -1 Minutes of the regular meeting of Council held on Monday, May, 6, 2013 and recessed until Monday, May 13, 2013. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the Director of Finance requesting that Council schedule a public hearing for Monday, July 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an amendment to the Roanoke City Public Schools Fiscal Year 2012 - 2013 Categorical Budget. RECOMMENDED ACTION: Concurred in the request. C -3 Reports of qualification of the following individuals: Sherman Stovall as the City Manager designee of the Defined Contribution Board for a four -year term of office ending June 30, 2017; Justina Megginson and Jeffry Parkhill as members of the Building and Fire Code Board of Appeals for three -year term of office, each, ending June 30, 2016; Nancy Dye as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016; Donald Dillard as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016; Philip Clements as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016; Thomas McKeon as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016; and Renee 'Butch" Craft, Jeffrey Marks and Gary Walton as City representatives of the Roanoke Valley Convention and Visitors Bureau for one -year terms of office, each, ending June 30, 2014; and Annette Lewis, Suzanne P. Moore and William B. Hopkins, Jr., as School Board Trustees for terms of office commencing July 1, 2013 and ending June 30, 2016 and June 30, 2014, respectively. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Downtown On- street Parking ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds from the Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition to maintain existing services for Temporary Assistance to Needy Families (TANF) benefits or Supplemental Social Security population, when appropriate. Adopted Resolution No. 39696 - 070113 and Budget Ordinance No. 39697 - 070113 (7-0)• 2. Execution of separate amendments for consulting services in connection with the Transportation Structure Inspection Program. Adopted Resolution No. 39698- 070113 and Budget Ordinance No. 39699 - 070113 (7 -0). 3. Execution of a Temporary Right -of -Entry document with Norfolk Southern Railway Company; and authorization for the City Manager to obtain permission to access Norfolk Southern property in connection with the "Bridging the Gap" Greenway Project. Adopted Resolution No. 39700 - 070113 (7 -0). COMMENTS BY CITY MANAGER. Summer Reading Program o We are in the third week of the Roanoke Public Libraries' Summer Reading Programs o Each day of the schools program our 5 literacy teachers and librarians are reaching 1000 children in the RCPS Plus summer program. In 6 weeks, we will have almost 300 programs. o Last week we had over 125 children attend a program at the Main Library Branch. We are also doing a pilot program with the Library of Virginia and the Virginia Department of Education to track data to see the impact of summer learning for Star City Reads. o Great way for students to keep learning during the summer. o More information at www.roanokeva.gov /library • Roanoke Valley Resource Authority • Changes have been announced pertaining to the amount of debris and waste that can be taken by Roanoke residents to this facility. • As of today (July 1), homeowners hauling household waste are permitted to drop off 12 free standard pickup truck -sized loads each year. Formerly the limit was 20 loads per year. • July 4 Event o Citizens are reminded that Music for Americans will be held on July 41" at River's Edge Sports Complex, from 5 to 10 p.m. o Great way to see the fireworks and to celebrate the important day in our country's history. Animal Shelter Contract o Roanoke City, Roanoke County, Botetourt County and the Town of Vinton executed a contract to operate the Roanoke Animal Shelter, adjacent to the SPCA on Baldwin Avenue, N.E. and introduced David Flagger, the Executive Director. He also recognized the efforts of Timothy R. Spencer, Assistant City Attorney, who had taken the leading on drafting the contract and execution the contract by the local governing bodies. b. CITY ATTORNEY: Readoption and reenactment of the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 39701 - 070113 (7 -0). DIRECTOR OF FINANCE: Financial Report for the year to date through May 2013. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: Took Ordinance No. 39680, on second reading from the table for re- consideration which Ordinance was tabled at the June 17 Council Meeting (7 -0). Ordinance No. 39680, on second reading, increasing and establishing the annual salaries of the Mayor, Vice -Mayor and Council Members for Fiscal Year beginning July 1, 2014 and ending June 30, 2015 and for succeeding Fiscal Years, unless subsequently modified by ordinance duly adopted by Council as follows Mayor - $23,000.00 and Vice -Mayor and Council Members $20,000.00, failed by the following vote. (0 -7, All Members voting no.) Motion to adopt an Ordinance to increase the annual salaries of the Mayor, the Vice -Mayor and the Council Members by 10 %, effective July 2014, to the following amounts: Mayor - $22,000.00; Vice - Mayor - $18,216.00; and Council Members - $17,116.00. Ordinance No. 39702, was adopted on its first reading. (4-3, Vice -Mayor Rosen and Council Members Ferris and Lea voting no.) 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch inquired about the status of the measure regarding the recommendation of the Election Precincts Task Force that was before the Council that was before the Council at its regular meeting on June 3, 2013; whereupon, the City Attorney advised that the measure would be before the Council for action within 60 days. He called attention to the U. S. Supreme Court's recent ruling regarding pre - clearance by the Justice Department. Council Member Bestpitch requested that a pre - clearance be reviewed by the Justice Department and that a public hearing to receive citizen comments be held prior to the adoption of the measure. Mayor Bowers announced that the annual State of The City Address would be held on August 23 at 7:30 a.m. at the Patrick Henry Hotel. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Reappointed Gilbert Butler as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four -year term of office ending August 31, 2017. Appointed Patricia A. Johnson as a Member of the Fair Housing Board to fill the unexpired term of office of Demmond Hammond ending March 31, 2016. CERTIFICATION OF CLOSED MEETING. • Closed Meeting on personnel matter (7 -0). • Closed Meeting on vacancies on certain authorities, boards, commissions and committees (6 -0, Mayor Bowers was absent). 12. ADJOURN - 3:26 P.M. CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S. W., Room 452 Roanoke, Virginia 24011 -1536 Telephone: (540)X53 -2444 Fax: (540)853 -1145 DAN ED A. ROWERS llacor July 1, 2013 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, `INS David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES /REAPPOINTMENTS July 1, 2013 VACANCIES: Unexpired term of office of Demond Hammond as a member of the Fair Housing Board ending March 31, 2016. Three -year term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates ending June 30, 2016. Four - yearterm of office of Gilbert E. Butler, Jr., as a Commissioner of the Roanoke Redevelopment and Housing Authority ending August 31, 2017. CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone (540) 853 -2541 Fax: (540)85.3 -1145 COUNCIL MEMBERS DAVID ABOWERS William D_ B�Ipiteh M;,.' Rnphael"Ray bans Sherman P. Lea AmW J. Pnce C'ouV G Rosen David B. Tnoklo July 1, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I wish to request a Closed Meeting to discuss the performance of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A) (1), Code of Virginia (1950), as amended. Sincerely, Anita J. Price, Chair City Council Personnel Committee AJP:ctw u� U New EPA Regulations � U El Remarkable Progress But Not Enough History of uCleanup, �J Rivers and Streams We Can Safely LEnjoy and Play InA 2010 Proposal LJ Keep It Clear Recommendations Rivers and Streams We Can Safely Enjoy and Play Ind n ( w). do u -ea l:) :t)m, Jo rCaoIsiH of 'w Clean Water Act 1972 _ 4^ Roanoke's Wastewater Treatment Plant a� Cuyahoga River � Today � Non point �OnICC U Remarkable Progress But Not Enough t 11 11 ,I rrccrs Non -Point Source Qj � j New EPA Regulations u Clean rivers by reducing non- point sources of pollution Or get fined: • Lynchburg, VA - $32,000 • Chesterfield County, VA - $131,000 • Henrico County, VA - $165,000 • Baltimore County, MD - $47,000 • Chattanooga, TN - $385,000 Cost to Roanoke: $4.1 million /year What is equitable? 1w, Stormwater Utility recommended Contribute based on amount of impervious surfaces U u 2010 Proposal 14W %I, k. U r ■nom y�'� Summary of Proposal $3 per month per Equivalent Residential Unit (ERU) for residential properties Non - residential properties will be assessed on the measured impervious surface $3 per month per 1,920 square feet of impervious surface Average non - residential fee is $33 per month Estimated annual revenue $4.1 million Presentations to Community • Business Groups • Neighborhoods • Civic Organizations • Churches • Anyone who would listen Students learn about stormwater a ,i1 City Council Briefings • Jan uary 2013 • September 2012 • July 2011 • April 2010 • Jan uary 2010 • October 2009 Leadership Roanoke Valley creates rain garden at Vic Thomas Park Model Masons Mill Riparian Buffer u /,!3 WWI Elrnwood Park Improvements Recommendations Timeline Ongoing Education and Outreach Goal �JU� Ongoing Education and Outreach Goal �JU� Measure Impervious v (9 Surfaces Examples of Impervious Capture on Residential Properties •• Civ al RoNnokn 13 Examples of Impervious Capture on Non - Residential Properties• . Gfygf RoNnnhr .v Timeline • September 2013 - Consideration of Ordinance with companion credit and incentive manuals • November 2013 - Provide impervious area determination for all properties via GlS • ,July 2014 - Storm Water Fee�° implementation I S anon 77 Goal Fip � ;, � �� p� j � t: � is J� ~ ' t`k' . J� r P Rivers and Streams We Can Safely Enjoy and Play Ind Briefing #2 CDBG /HOME /ESG Funding FY 2013 -14 Program Impacts Overview of Entitlement Funds May Projected /Adopted Actual /Confirmed CDBG $ 1,249,381 $ 1,578,101 HOME $ 352,500 $ 474,954 ESG $ 130,257 $ 0 Emergency Solutions Grant (ESG) • Regain stability in permanent housing after housing crisis or homelessness. • Five program components: — street outreach, — emergency shelter, — homelessness prevention, — rapid re- housing assistance, and — data collection Emergency Solutions Grant • 2013 Action Plan estimated $130,257 ESG funds. • Approved Allocation: — Administration: $6,357 — TAP Transitional Living Center: $19,100 — Family Promise of Greater Roanoke: $22,400 — Council of Community Services (Planning): $0 — TRUST House: $27,400 — Community Housing Resource Center: $55,000 Emergency Solutions Grant Reduced funding factors: • Shortfall in Homeless Assistance Grants appropriation • Sequestration cuts • Funding formula now based on American Community Survey (ACS) data rather than decennial census. • National allocation reduced by $71 million • Only 5 Virginia localities funded under new formula — Norfolk — Virginia Beach Richmond — Fairfax County — Prince William County ESG Next Steps • Agencies serving Roanoke that had applied for entitlement funds through the HUD program are not eligible for the State non - entitlement funds for 2013 for shelter services; • If Roanoke does not become eligible in 2014 for ESG entitlements, these agencies may be able to apply through the Blue Ridge Continuum of Care for State non - entitlement funds (HUD has yet to make a determination); • The CoC has submitted a request for State non - entitlement funds for homeless prevention services that some agencies may use, but it is limited to prevention and rapid rehousing; • The Blue Ridge CoC and Blue Ridge Interagency Council on Homelessness will work with these agencies to look for additional resources and partnerships to fill the gaps in service. ESG Impact on Agencies May ESG Use of Program Agency Allocation Funds Response TRUST House $27,400 Shelter Not CDBG eligible Prevention Assist through CoC TAP Transitional Living $19,100 Shelter Not CDBG eligible Center Assist through CoC Family Promise of $22,400 Shelter CDBG funds for Greater Roanoke Prevention housing security deposits ESG Impact on Agencies Agency Community Housing Resource Center Council of Community Services April ESG Allocation $55,000 $ 0 Use of Program Funds Response Shelter CDBG funds to Prevention support sub- sistence payments Planning CDBG funds for strategic planning HUD ESG Administration $ 6,357 Administration Eliminate 2013 Revised Annual Plan CDBG /HOME FY 2013 -14 Impact to Agencies and Programs Revised CDBG /HOME Plan • Distribution of additional funds based upon various fa cto rs — Attempt to fully fund high performing programs — Able to partially fund lower ranked proposals that met eligibility — Emphasize programs in West End Target Area — Lessen impact of lost ESG funding where eligible • Increases CDBG /HOME funding of 12 activities • Provides CDBG /HOME funding to 7 activities that were not initially proposed for funding 2013 Revised Annual Plan Program /Project CDBG Original CDBG Revised Change Community Based Prevention Services $ 98,500 $ 103,543 $ 5,043 Demolition $ 32,250 $ 75,000 $ 42,750 *Energy Efficient Affordable Home Rehab $ 250,000 $ 75,000 $(175,000) HUD Administration $ 334,409 $ 372,263 $ 37,854 *Residential Fa4ade Program $ 100,000 $ 149,700 $ 49,700 *West End Financial Services Center $ 0 $ 150,000 $ 150,000 Family Promise of Greater Roanoke $ 0 $ 22,129 $ 22,129 Council of Community Services $ 0 $ 5,000 $ 5,000 Housing Stabilization for Families in Need $ 47,000 $ 63,600 $ 16,600 *Rebuilding Together Roanoke $ 85,000 $ 88,000 $ 3,000 *West End New Homeownership (Rehab) $ 267,750 $ 272,400 $ 4,650 Empowering Individuals with Disabilities $ 81,250 $ 106,185 $ 24,935 *Roanoke Single Family Rehab Program $ 0 $ 75,000 $ 75,000 *Rental Rehab Loan Program $ 90,000 $ 140,000 $ 50,000 *Targeted Housing Preservation /Beautification $ 0 $ 50,000 $ 50,000 Melrose -Rugby Community Center Imp. $ 0 $ 5,000 $ 5,000 * -West End Target Area 2013 Revised Annual Plan Program /Protect HOME Original HOME Revised Change * *Down Payment Assistance $ 257,000 $ 259,935 $ 2,935 HUD Administration $ 35,250 $ 45,121 $ 9,871 *West End New Homeownership (Rehab) $ 500,000 $ 500,000 $ 0 *Roanoke Single Family Rehab Program $ 0 $ 364,000 $ 364,000 *-West End Target Area **-25% in West End Target Revised Plan • Adjusts funding of administration within mandated ca ps • Adjusts funding of human development activities within HUD - mandated caps • Funds a total of 32 community development activities Next Steps • 15 -day public comment period in progress • No public hearing needed • City Council approve revised plan and appropriate funds July 15 • Send revised Annual Plan to HUD • No delays in contracting anticipated Questions And Discussion IN THE COUNCIL OFT HE CITY OF ROANOKE, VIRGINIA, t The first day of July 2013. No. 39695- 070113. A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2013, and terminating June 30, 2014. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This resolution establishes a schedule of regular meetings for City Council for the Fiscal Year commencing July 1, 2013, and terminating June 30, 2014. 2. For such fiscal year, City Council shall hold regular meetings on the first and third Mondays of each month, at the following times of commencement: (a) Unless otherwise provided by resolution of Council, each regular meeting on the first Monday in each month shall commence at 9:00 a.m. for the conduct of informal meetings, work sessions, or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 9:00 a.m. session and the 2:00 p.m. session. (b) Unless otherwise provided by resolution of Council, each regular meeting on the third Monday in each month shall commence at 2:00 p.m. for the conduct of regular business. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public hearings. 1 When any regularly scheduled Monday meeting shall fall on a holiday of the City, such meeting shall be held on Tuesday next following. 4. All meetings of City Council shall be automatically adjourned at 11:00 p.m., unless a S -- zo.,- za...00� motion setting a new time for adjournment be made, seconded, and unanimously carried. 5. All regular meetings of City Council shall be held in the Council Chambers, Room 450, of the Municipal Building, unless otherwise provided by resolution of Council., with the exception of the 9:00 a.m. session of the regular meeting on August 5, 2013, which shall be held at Virginia Western Community College, 3094 Colonial Avenue, Roanoke, Virginia at 9:00 a.m., in the Natural Science Building Conference Room. 6. City Council may prescribe a day or time other than that established by this resolution or a meeting place other than that established by this resolution by adoption of a resolution establishing a new meeting day, place or time. City Council shall cause a copy of such resolution to be posted adjacent to the door of the Council Chambers and inserted in a newspaper having general circulation in the City at least seven days prior to the date of the meeting at such amended day, time or place 7. This Resolution shall have no application to special meetings of City Council called pursuant to §10 of the City Charter. ATTEST: City Clerk. Remembering the colonel's lessons Larry Thomas Black Black Yves in Roanoke County and was market manager of the Historic Roanoke City Market from 2002 to 2004. From time to time, a child is born who is genetically destinedto become an outstanding adult. Just such a child was my friend, the late Col. Robert Russ Craig. The colonel and I met around 2002 to 2004. I was manket manager of the Historic Roanoke City Market and was chatting with a vendor when he walked up and demanded a copy of the contract between Downtown Roa- noke Inc and the city of Roanoke. Any Marine can remember the starch in a full, bull colonel in the United States Marine Corps. Unfortunately for the colonel, I was a lowly USAF Airman Second Class in the military. I paused brief- ly in my conversation and told him where to go. Lest you misunderstand, I told him where to find David Diaz, then the executive director ofDRI. From that came a decade of friend- ship and attempted education. That is to say, the colonel did his best to edu- cate me, but his vast knowledge and 1Z p[N) 4- -C experience fell on me much as a fog falls in the valley While I don t believe I amparticu- larly dumb, the colonel tried his best toteachmesomethingabouteconom- ics, and I tried my best to learn but, alas, I was not genetically inclined in that field. We remained friends until his death in 2012. I kept copies of many of his commentaries and re -read them from time to time. The colonel had what could only be called apet peeve. He insisted local governments should obtain maximum utility from taxpayers' money, which he found to be misunderstood by some elected officials. One ofMs commentaries was pub- lished on Dec. 7, 2009 ("Make storm water fees election issue"), it is some- what ironic that an issue begun four years ago should enjoy a rebirth in the Roanoke City Council. The issue is storm water fees. That commentary should be com- pulsory reading for everyone in city government, elected and appointed. If Roanoke rejected the concept of fees (read that as an additional prop- erty tax) four years ago, I'm sure the colonel would wonder what has hap- Freed to bring the fees up at this time In his commentary, he acknowl- edged one published the month before headlined A$60millionprob- lem demands attention" by Council- men Dave Trinkle and Rupert Cutler. I suppose it is possible that Roanoke still has the problem but still doesn't have the $60 million. Perhaps the city manager could benefit from the recommendations of the colonel. Of course, there would be no rea- son to consider the validity of his advice ifinembeEs ofcouncil also had served as a comptroller for several Marine Corps bases or as a comptrol- ler for the Internal Revenue Service or had taught at several universities in undergraduate and graduate manage- ment and financial courses. The colonel was opposed to the fee system because it sets a bad precedent (in his words). He felt that it was the city's responsibility to maintain storm drains, just as it was the city's respon- sibility to pave the streets. The colonel went further by ask- ing, what might be next? Picking up bash, or a 911 response when someone breaks into a home. He felt a fee of $3 might be modest but that fees have a way of rapidly increasing by fiat. The colonel was my friend, and I miss him. I miss his wisdom, his wit and his great concern for the people. He wanted to become accrued mem- ber and ran for election with his wife's blessing, and most of his campaign contributions coming out of his a.- ings. He was not elected. He used to repeat, from time to time, that he was not born and raised in Roanoke, but that he and Ginny chosetoliveinRoanoke. That choice, I suspect, was the basis for his con - tinuingconcern aboutthe business of running the government of Roanoke. I do not live in the city but in Roa- noke County. I, therefore, cannot vote for members of council. The colonel passed away on April 1, 2012, and his voice and advice are. regrettably silenced I can think of no way in which the colonel's great concern for the peo- ple can be better expressed than the headline of his Dec. 7, 2009, commen- tary, "Make storm water fees election issue' Let your opinion be reflected before you cast your ballot, when you cast your ballot, and cast your ballot in every election. 3.4f;zem commentary: Roanokers Won't be Paying Higher Taxes, Just a $60 Million Increase in "Pees" The September 20th Roanoke additional debt with which to problem "? Under the current Times contains an article that manage the storm water utility/ proposal the fee schedule will reports erng" that the city is "consid- a to `storm sewer problem. Noproblem, as generate $60 million in 17 plus plan crcatea the Mr sever planers at City yeais, by which Ame the prob- water utWty.° The article was Hall have proposed a fee sched- lem will probably be $120 rtul- a bitvague, but then the "pro- ule agdwe all know that fees are lion, so no the fees wont take posal" is a bit vague. As usual there will be 'citizen" input not taxes. care of the problem, it will just Fees mine from your left make it look like something is follwed by Public h!ffN1 ' pocket aa6d takes from your being done.: after which the council will vote right Fees can increase rode- It is my firm belief that the for a preordained outcome and pendent of taxes. major problem at City Hall is no one will be exactly sure what The city will be meeting its leaving in March. has happened. responsibility for storm sew- However, it is the Council Briefly, as the fiuzilyetspiai- cis, With your money, but taxes that has the ulthnate mspoasi- sole council members would wont Increase. Initially hmn- b"fty forinsuring that tax dot- ; say, the city has failed to main - eowners will pay a modest $3 lars are spent wisely and for the taro its storm sewers and there monthly fee I have no idea . benefit of all taxpayers. is a $60 million problem.. Sixty . what the monthly fee will be in ' -. Pm convinced several of the million dollar problems don't ten years. I doubt if it will be council members donf under -. happen overnight modest These things seem to stand that and shook! be leaving Something .:has W be done acquire a life of their own, aswell. because the problem can't be For those activities with large As aRoanarkecitlzen itisyour ignored anylonger. runoff areas (i.e. Parking lots), responslbihty to stay informed The drains/sewers back up ev- malls, $erglund Motors and yes and wte, for the.. appropriate ery time there is a moderate even churches the fees will be a diange(s)." rainstorm and environmental °bit". higher. In fact, quite a bit regulations are becoming more higher. Robert Craig stringent Maintaining and up grading storm watersewexs (the Will the fees take care of the Roanoke,V city prefers the term d'r'ams) is the responsibilityofthe city,just : aspavingstreetsisacityiespon- sibility. However, fiscally irrespon- Bible city councils (at least four votes) have opted to have things such as the world's ugliest civic center Countryside Golf Course, an Amphitheater, and totally renovating the farmers market building complete with street scapping in name a few, rather than maintaining_ infra- structure. The current council (five votes) decided it would be all right to take the City right up to its $264.4 million dollar . debt ' limit, with council members Tinkle and Cutler assuring us an amphitheater will be cultur- ally uplifting and add to our quality of lif, . Being at the debt limit means the city has no capacity to sell Monday, December ], 2009 Make storm water fees election issue Robert Craig The city proposes charging;, I believe the problem can still ties and forgo ,a nice -to -have, not - Property owners $3 a r?chth' Per be fixed with bonded debt, with- need -to -have; $14 million maphi- Craig, of Roanoke, is a retired Marine 1950 . square feet of imperme- out raising taxes. However, council .theater CofrscolonelwithsnextensWeback- able drainage area on their prop- must make hard choices concern It - also bothers me is that around in financial management. erty, allegedly the footprint of the ing what is best for Roanoke and council members responsible for average -sized home in Roanoke. what priorities are really impor- the oetcome(s) are those most Cie: the .Trinkle /Cutler com- Auto reta4ers will pay more, as tant. Council seems unwilling or finano#ally able to pay these fees. mentary on fees for storm water, will malls. The fee applies to unable do so. It just wants more Certainly more so than Joe or published Nov, 8 ( "A $60 million tax - exempt organizations, such money, and all will be well. Josel!interests Blue - Collar, earning problem demands attention;' by as churches, as well. First Baptist I'm opposed to the fee system Roaverage annual wage of city councilmen Dave Trinkle and Church, for. example, could pay because it sets a bad precedent. It is app ely$31,000, the citizens Rupert Cutler): around$14,000 annually. No doubt the city's responsibility to maintain wh are supposed Roanoke hasn't met its obliga- churches will complain forcefully, storm drains, just as it is the city's to be protected by the council. tion to maintain storm drains and council will go weak and fees will responsibility to pave the streets in The inili sUee of $3 a month may has mismanaged the tax dollars be adjusted upward. front of your home. What's next? be mo sq but fees have a way of it receives. from its citizens. Now There will be apublic hearing. Fees for paving the street in frontof rapidty� easing by fiat. the city is asking for more money Jan. 19. Citizens will speak, then your home, picking up your trash, The Walter should be dropped to fix past mistakes without seri the council majority will vote to do or a 911 response when someone is untila r the May election. ously examining how to finance the what it has already decided to do— breaking into your home? Be now and then, voters storm water project with existing most likely impose a storm water Trinkle and Cutler's claim should andcounciltandidates resources. fee. Council will. claim necessity of no money to fix the storm define t r positions, tan fees for No one can deny that the storm and that there isn't any money to drains — the city can't sell bonds storm airs, or for eliminating drains need fixing. However, the fix the problem. That's bogus.. because the credit card is maxed the fees ifthe proposal has already:' $60 million the city, wantsto fix If the majority of council mem- and council will not reorder capi- passed. Candidates should also- storm drains would be unnecessary bers (past and present) had made tal improvement priorities (make be required to explain how thi+y if the city had maintained them in consistently responsible decisions, hard decisions), therefore, we must intend to obtain the biggest bang the first place. Council certainly the city would not be mired in debt have fees— is disingenuous, if not for the buck for tax dollars spent if isn't going to raise property taxes (currently more than $300 million dishonest. It also argues that bad they are elected. with an election coming up. Of of general obligation bond debt) management is acceptable. That may be a novel concept, course the word "fee" sounds bet- and the storm water problem could Trinkle and Cutler want it both but the result would be meaningful ter than "tax increase," Property be fixed /managed with bonded ways. Both voted for all capital discussions between the public and owners will still pay more because debt and repaid from the existing improvement items in the budget. the candidates, and a real election, of the city's ineptness. tax revenue stream. Neither is willing to reorder priori- not a popularity contest. 3.y Edward S. Stone 3751 Parliament Road, SW Apartment 119 Roanoke, VA 24014-2253 July 1, 2013 Mr. Mayor. Members of Council. Good afternoon. My name is Edward Stone. Some of you may know me as "Ted Stone." 1 have been a resident of Roanoke since 1976, and have long considered Roanoke to be my home. I am here today with a warning, and a request. As with many members of our community, I am hopeful and excited about the possible return of Amtrak to the Valley in the not too distant future. The Amtrak regional train will let us travel as far as Boston without having to leave our seats, and will allow us to connect with Amtrak's long- distance trains serving communities throughout the nation. All of that hope and excitement, however, rests upon one assumption: That Amtrak wi l] continue to exist. Members of Council, I must wam you that that assumption itself may be resting upon political quicksand. As a federal agency with no dedicated source of funding, Amtrak's survival will always be in question. Yet today, I believe Amtrak today is facing an even great threat to its existence than it did when President George W. Bush attempted to "zero it out" in one of his budgets. Last week, the House Appropriations Committee advanced a budget that slashes Amtrak's funding by 31- percent The committees budget for Amtrak eliminates ALL funding for state capital grants. A motion to restore Amtrak's funding to current levels failed. It died on a party -line vote — and as the professional wrestler Baron von Raschke used to say, "That is all the people need to know!" Elsewhere under the Capitol dome, influential members of the House Transportation & Infrastructure Committee appear to have the machetes out for Amtrak's long- distance trains. When he was Chairman of the committee, Representative John Mica of Florida liked to say he was going on a "jihad" against Amtrak. Mica is no longer chairman, but he remains on the committee. The current Chairman, Bill Shuster of Pennsylvania, is less of a blowhard, but he has already indicated a desire to shut down some of Amtrak's long- distance trains. Railroads Subcommittee Chairman Jeff Denham had also voiced an interest in stopping some of the long- distance trains, and has attempted to wipe out funding for high -speed rail in his native California. Support for Amtrak is considerably stronger in the Senate, but Amtrak's most tenacious defender, Senator Frank Lautenberg of New Jersey, has died. Unfortunately, anti -train sentiment is not limited to certain members of Congress. For example, when John Kasich was elected governor of Ohio, one of his first actions was to cancel all work on the so- called "Three -Cs" line, which would have connected Cincinnati, Columbus and Cleveland. "Who would ride it?" he said. For an answer, perhaps he should have looked south, to Virginia — where the new Amtrak regional train that originates in Lynchburg is carrying approximately twice as many passengers as predicted. Where the even newer train from Washington to Norfolk carried 704housand passengers during its first six months of operation. 70- thousand passengers. That's more than 10- thousand people per month. Indeed, system -wide, Amtrak now sets a new ridership record almost every year. Much of the ridership growth is occurring on those long- distance trains that Amtrak foes love to hate. Fiscal 2012 was the sixth straight year that ridership on those trains increased. Amtrak's long- distance trains are now the only form of interstate public transportation serving 23 of the lower 48 states. And in the states that do have Amtrak service, the trains are the only form of interstate public transportation serving hundreds of communities. Furthermore, the need for Amtrak will INCREASE in the future. Those of us in the Baby Boom Generation all came into the world together, and we're going to grow old together. As we age, there are going to be places we went to go, and people we want to see. Many of us will be looking for travel choices other than the misery of flying. If we can't take the train, we're going to drive. Can you imagine an interstate highway system crowded with 80- something drivers? I can describe it to you in a single word: Carnage. And if we ever get serious about combating climate change, passenger rail service will have to be part of the solution. Trains are energy - efficient and environmentally benign. Why, then, would anybody want to eliminate Amtrak? Some people simply can't get past the fact that Amtrak requires a government subsidy. Let's hope they never get a look at the books for the U. S. Navy. The fact is, all forms of public transportation receive some form of subsidy. Amtrak gets a direct subsidy, while other modes of trapsit receive indirect subsidies. For example, almost the entire infrastructure that makes the airline industry possible is famished by taxpayers. Some communities even build new airports in the hope of attracting better air service. According to published figures, 12- percent of Amtrak's operating net costs were covered by federal funds in fiscal 2012. About 29- percent of Federal Aviation Administration funding comes from federal general revenues. The T -S -A gets 67- percent of its money from general funds. As Amtrak CEO Joseph Boardman has noted, in the past four years, the federal government has appropriated 53 -point -three billion dollars from the general fund of the Treasury to bail out the _ Highway Trust Fund. More federal money has gone to highways alone over the past four years than Amtrak has EVER gotten. Other money problems facing Amtrak are more insidious. As a federal agency, Amtrak is barred by law from making political campaign contributions. That's as it should be, but it's always placed Amtrak at a disadvantage compared to other forms of transit. And in the days since the Supreme Court's Citizens United decision, it's begun to look like a potentially fatal issue. Amtrak in some form would probably survive the kind of funding cut moving forward in the House — for at least a year or two. But knowledgeable observers say such a loss in funding would almost certainly result in the elimination of at least some of Amtrak's long- distance trains. If any long - distance trains are eliminated, the elected representatives of the states losing service would — understandably — oppose continued funding for a service they no longer receive. The result would be a death spiral of further funding cuts, leading to further route eliminations, leading to further funding cuts, leading to further route eliminations...... and in relatively short order, Amtrak would be, as they say in grand opera, "finite." So, here is my request. If you are as hopeful as I and many thousands of other citizens are about the possible return of passenger rail service to the Roanoke Valley, I urge you to please contact our elected national representatives, to let them know where you stand. Despite the pernicious influence of big money, the views of mayors, council members and local business and civic leaders still carry weight in Washington. Your message must be clear, strong and unequivocal: No cuts to Amtrak funding. No elimination of trains. During his tenure in Washington, Congressman Goodlatte has been at least a lukewarm supporter of Amtrak. We know, however, that he is now beingjostled by the scorched -earth wing of his party. He needs to hear your message of support for Amtrak, and he needs to hear it soon. Senators Mark Warner and Tim Kaine are enlightened supporters of passenger rail. They need to know, however, that you have their backs in any showdown over Amtrak funding. Finally, for all of you who believe that Amtrak service would be a wonderful enhancement to the quality of life in Roanoke, I would like to leave you with one sentence: At this time, it is essential that influential voices be heard. Thank you. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 1, 2013 Subject: Public Hearing on an Amendment to the Roanoke City Public Schools (RCPS) FY 2012 -2013 Categorical Budget Background /Considerations: On June 24, 2013, the School Board approved an amendment to the RCPS FY 2012 -2013 Categorical Budget for the General Fund, the Food Service Fund and the Athletics Fund. The amendments are as follows: GENERAL FUND FOOD SERVICE FUND JULY 2012 AMENDED BUDGET $147,518,386 S 6,250,000 PROPOSED AMENDED BUDGET $153,518,386 $ 7,250,000 INCREASE MIR III I14 $ 1,000,000 ATHLETICS FUND $ 1,600,000 $ 1,700,000 $100,000 Council authorization of a public hearing on the amendment of the RCPS FY 2012 -2013 Categorical Budget is required to ensure that the public hearing notice is published in accordance with State Code requirements. Recommended Action: Authorize a public hearing to be scheduled at City Council's meeting on July 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on an amendment of the RCPS FY 2012 -2013 Categorical Budget. This authorization includes proper notification and publication of such public hearing in accordance with State Code requirements on or about July 8th. - -- - - - - -- -------- - - - - -- ANN H. SHAWVER Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS July 3, 2013 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms.Shawver: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. IYEBE, CMC Assistant Deputy City Clerk This is to advise you that Sherman Stovall has qualified as the City Manager designee of the Defined Contribution Board for a four -year term of office ending June 30, 2017. Sincerely, Jonathan E. Cr ft, CMC Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 1° Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E- snail: clerk®roanakesk,u, City Clerk July 3, 2013 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms.Shawver: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. IYEBE, CMC Assistant Deputy City Clerk This is to advise you that Sherman Stovall has qualified as the City Manager designee of the Defined Contribution Board for a four -year term of office ending June 30, 2017. Sincerely, Jonathan E. Cr ft, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Sherman Stovall, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City Manager designee of the Defined Compensation Board, for a term of four -years commencing July 1, 2013 and ending June 30, 2017, according to the best of my ability. So help me God. A"i'1�11_1'0 Sherman Stovall The foregoing oath of office was taken, sworn to, and subscribed before me by Sherman Stovall this LAY of 2013. Brenda S. Hamilton, Clerk of the Circuit Court By�, Clerk July 3, 2013 Candace Martin, Secretary Fire and Building Code Appeals Board Roanoke, Virginia Dear Ms. Martin: This is to advise you that Justina Megginson and Jeffry Parkhill have qualified as members of the Building and Fire Code Board of Appeals for three -year terms of office ending June 30, 2016. Sincerely, 41�_ Jonathan E. Craft, CMC Deputy City Clerk CITY OF ROANOKE �aa OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 w Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail clerkaroanokeva.gov JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA C WEBB, CMC Assistant Deputy City Clerk July 3, 2013 Candace Martin, Secretary Fire and Building Code Appeals Board Roanoke, Virginia Dear Ms. Martin: This is to advise you that Justina Megginson and Jeffry Parkhill have qualified as members of the Building and Fire Code Board of Appeals for three -year terms of office ending June 30, 2016. Sincerely, 41�_ Jonathan E. Craft, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, JUSTINA MEGGINSON, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. STINA MEGGINSON The foregoing oath of orIce was taken, sworn to, and subscribed before me by Justina Megginson this j&/ day of 2013. Brenda S. Hamilton, Clerk of the Circuit Court By 47cS /�, Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, JEFFRY PARKHILL, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. V FF PARE ILL The foregoing oath of office was taken, sworn to, and subscribed before me by Jeffry Parkhill this ;?dayof,(�vw_ 2013. Brenda S. Hamilton, Clerk of t ".Circuit Court BZ� " :: , erk July 3, 2013 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Nancy Dye has qualified as a member of the Mill Mountain Advisory Committee for a term of office ending June 30, 2016. Sincerely, Jonathan E. Craft, CMC Deputy City Clerk CITY OF ROANOKE A ' OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail elerk@soanokeva.gov JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk July 3, 2013 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Nancy Dye has qualified as a member of the Mill Mountain Advisory Committee for a term of office ending June 30, 2016. Sincerely, Jonathan E. Craft, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, NANCY DYE, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. NANCY YE The foregoing oath of office was taken, sworn to, and subscribed before me by Nancy Dye this ) I n"'day of JUl VUL 2013. Brenda S. Hamilton, Clerk of the Circuit Court W—Wlbim, July 3, 2013 Carolyn Glover, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Glover: This is to advise you that Donald Dillard has qualified as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Sincere' , Jonathan E. Craft, CMC Deputy City Clerk CITY OF ROANOKE A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-nnih elerk@roanokevn.gov JONATHAN .Ca T,CMC STEPHANIE M. MOON, MMC Deputy City City Clerk CECELIAT. WEBB, CMC A vaunt Deputy City Clerk July 3, 2013 Carolyn Glover, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Glover: This is to advise you that Donald Dillard has qualified as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Sincere' , Jonathan E. Craft, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Donald Dillard, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. DONALD DILLARD The foregoing oath of office was taken, sworn to, and subscribed before me by Donald Dillard this day of gj�nP 2013. Brenda S. Hamilton, Clerk of the Circuit Court July 3, 2013 Robert A. Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: This is to advise you that Philip Clements has qualified as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016. Sincere) Jonathan E. Craft, CMC Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephme: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk& am1,xya.gov JONATHAN E. CB ,CMC City Clerk Deputy City Clerk CECELIA'1. WEBB, CMC Assistant Deputy City Clerk July 3, 2013 Robert A. Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: This is to advise you that Philip Clements has qualified as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016. Sincere) Jonathan E. Craft, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Philip Clements, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. PHIL The foregoing rroaat�th of office was taken, sworn to, and subscribed before me by Philip Clements this93 day of c X 2013. Brenda S. Hamilton, Clerk of the Circuit Court n / gyvl)t,J _ _Clerk �'I 61 0 w CITY OF ROANOKE i n OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 14 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA'f. WEB$ CMC A,,Wr rt Deputy City Clerk July 3, 2013 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: This is to advise you that Thomas McKeon has qualified as a member ofthe Roanoke Arts Commission for a three -year term of office ending June 30, 2016. Sincerely, onathan E. C ag, CMC Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Thomas McKeon, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. <x vgya� THOMAS MCKEON The foregoing oath of office was taken, sworn to, and subscribed before me by Thomas McKeon thiao tday of 2013. Brenda S. Hamilton, Clerk of the Circuit Court B �L - -� _. Clerk July 3, 2013 Landon Howard, Executive Director Roanoke Valley Convention and Visitors Bureau 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Howard: This is to advise you that Renee "Butch" Craft, Jeffrey Marks and Gary Walton have qualified as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for one -year terms of office ending June 30, 2014. Sincerely, nathan E. Cr CMC Deputy City Clerk CITY OF ROANOKE a OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fa:: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: clerkorpami,eva.gor JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clark July 3, 2013 Landon Howard, Executive Director Roanoke Valley Convention and Visitors Bureau 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Howard: This is to advise you that Renee "Butch" Craft, Jeffrey Marks and Gary Walton have qualified as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for one -year terms of office ending June 30, 2014. Sincerely, nathan E. Cr CMC Deputy City Clerk -r..• ri cc� �1?,,1LMJ 2fi � 1E� 15 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Renee 'Butch" Craft, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014, according to the best of my ability. So help me God. (, CPS RENEE "BUTCH" CRAFTf The foregoing oath of office was taken, sworn to, and subscribed before me by Renee "Butch" Craft on thisy of E_is_ 2013. Brenda S. Hamilton, Clerk of the Circuit Court By✓ y �Y V' y� f % %_ Clerk V o:Ii� PUIiWwa4.i4 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jeffrey Marks, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2014, according to the best of my ability. So help me God. The foregoing oatq of office was taken, Marks on this � day of J 2013. Frey Brenda S. Hamilton, Clerk of the Circuit Court CAN Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Gary Walton, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending Ju 30, 2014, according to the best of my ability. So help me God. , 7 The foregoing oat of office was taken, sworn to, and subscribed before me by Gary Walton this day of 2013. Brenda S. Hamilton, Clerk of the Circuit Court • h CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephppc (540) 853 -2541 Fax: (540) 853 -1145 E -mail derk(droanokeva.px JONATHAN E. CRAFT' STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk CECELIA "1'. W EBB Assistant Deputy City Clerk July 3, 2013 Cindy H. Poulton, Clerk Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Poulton: This will advise that Annette Lewis, Suzanne P. Moore and William B. Hopkins, Jr., have qualified as Trustees of the Roanoke City School Board for terms of office commencing July 1, 2013 and ending June 30, 2016 and June 30, 2014, respectively. Sincer ecelia T. Webb Assistant Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Annette Lewis, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a term of three years commencing July 1, 2013 and ending June 30, 2016, according to the best of my ability. So help me God. Annette Lewis The foregoing oath of office was taken, sworn to, and subscribed before me by Annette Lewis this A day of &41,111A 2013. Judge, wenty -Third Judicial Circuit ACQP -E$T- DA pAMILTON, CLERk J WY Gfm Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Suzanne P. Moore, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a term of three years commencing July 1, 2013 and ending June 30, 2016, according to the best of my ability. So help me God. .� -P / /6t9� Suzan a P. Moore The foregoing oath of office was taken, sworn to, and subscribed before me by Suzanne P. Moore this � day of "_ 2013. Judg , wenty -Third Judicial Circuit A TcST A A S. MILTON, GOE Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, William B. Hopkins, Jr., do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board, for a term ending June 30, 2014, according to the best of my ability. So help me God. William B. Hopkins, Jr. The foregoing oath of office was taken, swom to, and subscribed before me by 44 William B. Hopkins, Jr., this Zd day of 16016 2013. #Twenty-Third �Judicial Judg Circuit A F PY�T ST 4 S. HAMILTON, CLERK 9p n-- i� I%W Iv Clerk Briefing #4 Downtown On- Street Parking City Council Briefing July 1, 2013 Background December 2012 City Council Briefing Parking Study Findings • On- Street Supply Sufficient • Opportunities for Improvement Create New Spaces Where Possible Time Limits: Lengthen and Standardize Establish New Loading Zone Approach Operate Parking as Integrated System Explore On- Street Pricing Strategies Improve Communication /Information Implementation Status On Street Parking Geographic Approach Perimeter to Core Implementation Status • On Street Parking Establishment of General Parameters Monday — Friday 8am -Spm Two Hour Parking Limit • Loading Zone Modifications Unrestricted Where Warranted - Process: Inventory / Evaluate / Implement Phase One - Complete Time Zones Adjusted /Standardized 32 New Spaces Created Phase Two - Complete Time Zones Adjusted /Standardized Implementation Status • On Street Parking Next Steps Phase Three - Inventory Complete Evaluation / Implementation — Summer 2013 Phase Four - Inventory Summer 2013 Evaluation / Implementation — Fall 2013 Phase Five - Inventory Fall 2013 Evaluation / Implementation - Spring 2014 Undertake Reconnaissance of Parking Utilization during 2013 -2014 in all Areas Implementation Status Exploration of On- Street Pricing Strategies Request for Information (RFI) — July Three Types To Explore Pay by Display Pay by Space Pay by Plate Identification of Pilot Area Core Area of Highest Demand Coordinated With On- Street Parking Review Implementation Status Exploration of On- Street Pricing Strategies • Additional Steps • Identify Preferred Technology • Identify Pilot Location • RFP to Vendors • City Code Amendment to Support Pilot • Implementation Timeline Target Late 2014 Implementation Status • Parking as Integrated System Management of Supply / Operations / Enforcement / Pricing On- Street and Off - Street Required State and City Code Changes Legislative Initiative in 2014 Continued Outreach / Collaboration Parkers /General Public • Downtown Partners • Regional Partners PARK • Departmental Partners ROANOKE Implementation Status Parking as Integrated System Communications Strategy Framework Plan Complete Proactive Approach Broad Based Approach Integrated with Partners Recent Examples RVTV Program in May Web Site Updates and Integration PARK ROANOKE Next Project Update —January 2014 Questions ? f)) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The first day of July 2013. No. 39696 - 070113. A RESOLUTION authorizing the acceptance of an Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services; authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided to the local departments of social services (DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. BE IT RESOLVED by the Council of the City of Roanoke that: I. The Employment Advancement for Temporary Assistance to Needy Families Participants grant from the Virginia Department of Social Services, in the amount of $312,887, for the period commencing July 1, 2013, through June 30, 2014, for the purpose of maintaining and improving existing services to eligible TANF recipients by the provider agencies which comprise the Southwest Virginia Regional Employment Coalition, for services provided to the local departments of social services in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County, as set forth in the City Council Agenda Report dated July 1, 2013, is hereby ACCEPTED. 2. The City of Roanoke is authorized to be the primary fiscal agent for this grant, and shall be responsible for distributing the gram proceeds to the provider agencies for services provided to the local DSS agencies. The City Manager is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these funds, and to furnish such additional information as may be required in connection with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City Attorney. ATTEST: • Yyr IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The first day of July 2013. No. 39697 - 070113. AN ORDINANCE to appropriate funding from the Federal Government through the Commonwealth of Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition Grant, amending and reordaining certain sections of the 2013 -2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 35- 630 - 8865 -2010 $312,887 Revenues SWVA Regional Employment Coalition FY14 35- 630 - 8865 -8865 312,887 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: i - t� yn • YIIXA.i City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 1, 2013 Subject: Southwest Virginia Regional Employment Coalition Background: The City of Roanoke Department of Social Services, in collaboration with the local departments of social services in Roanoke County, Franklin County, Craig County and Botetourt County, along with Total Action Against Poverty, Blue Ridge Behavioral Healthcare, and Goodwill Industries of the Valleys, have been awarded funding for the Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS) in the amount of $312,887. The agencies named have formed the Southwest Virginia Regional Employment Coalition. The grant is to assist citizens of our localities who are receiving TANF benefits to obtain employment or, where appropriate, an alternative disability income. The funds are available for use from July 1, 2013, through June 30, 2014. The City of Roanoke is to be the primary fiscal agent for this grant, and is to be responsible for distributing the grant proceeds to the provider agencies for services provided to the local DSS agencies. Considerations: The above grant funding is required to maintain existing services to the TANF population such as job development /placement, mental health screening and referral, and medical case management, which will enable them to obtain employment. When appropriate, Supplemental Social Security Income advocacy is provided in an effort to obtain an alternative monthly disability income for this population. Recommended Action: Adopt a resolution accepting the grant, authorizing the City of Roanoke to be the fiscal agent for the grant, and authorizing the City Manager to execute all appropriate documents related to acceptance of the funding. All documents shall be in such form as approved by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $ 12,887 and appropriate the same amount to accounts to be established in th Gi n and by the Director of Finance. i i pher P Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human /Social Services V� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The first day of July 2013. No. 39698 - 070113. A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with AECOM USA, Inc., for additional professional services for the third year of the City's Transportation Structures Inspection Program (2011- 2013); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. RE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute additional Amendments as may be necessary to the City's Contract with AECOM USA, Inc., for additional professional services for the third year of the City's Transportation Structures Inspection Program (2011- 2013), which includes providing some repair design services, all as more fully set forth in the City Council Agenda Report dated July 1, 2013. 2. The form of such Amendments shall be approved by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract and provided the total amount of such Amendments will not exceed an additional $92,975.00, which includes an Amendment No. 2 for $87,975.00, all as set forth in the above Agenda Report. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contracts, as well as each of the Contracts. ATTEST: Yn �OtTV.J /�`'� City Clerk. R -AECOM Comrut Amendmeno2013.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The first day of July 2013. No. 39699- 070113. A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with Mattem & Craig, Inc., for additional professional services for the third year of the City's Transportation Structures Inspection Program (2011 - 2013); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute additional Amendments as may be necessary to the City's Contract with Mattem & Craig, Inc., for additional professional services for the third year of the City's Transportation Structures Inspection Program (2011- 2013), which includes providing some repair design services, all as more fully set forth in the City Council Agenda Report dated July 1, 2013. 2. The form of such Amendments shall be approved by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract and provided the total amount of all such Amendments will not exceed an additional $99,203.28, which includes an Amendment No. 2 for $94,203.28, all as set forth in the above Agenda Report. 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contracts, as well as each of the Contracts. ATTEST: R -Madera & Craig Convam Amevdmort Mildoc City Clerk. G� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 1, 2013 Subject: Amendments to Two Contracts for the Transportation Structures Inspection Program (2011 -2013) Year Three of Three Background: In 1978, Congress passed the Surface Transportation Act, requiring that all bridges and culverts over 20 feet in length, including 'off Federal Aid System" structures, and overhead traffic signs be inspected annually or bi- annually, depending on construction type. Inspections are due this calendar year on 54 structures in the City of Roanoke. A Contract dated August 1, 201 1, was issued to AECOM USA, Inc. ( AECOM) for the Transportation Structures Inspection Program (2011 -2013) with years two and three to be negotiated based on the number of structures to be inspected in each of those subsequent years. A similar Contract dated August 1, 2011, was also issued to Mattern & Craig, Inc. for the Program as the inspection of the structures is rotated among different consultants. Amendments were done for each Contract for year two and Amendments are now needed for year three. AECOM has agreed to inspect 28 structures for the cost of $77,283.00 for year three. Mattern & Craig, Inc. has agreed to inspect 26 structures for the cost of $63,403.28 for year three. In addition to the inspection services, and as allowed under the original Contracts, each firm has been asked by the City to provide additional engineering design services for repairs relating to specific transportation structures. AECOM will provide the requested repair design services for Structure No. 0008 (Salem Avenue over Trout Run) for the cost of $10,692.00. Mattern and Craig, Inc. will provide the requested design services for Structure No. 8000 (91" Street Bridge over NS Railway) for the cost of $30,800.00. It is also recommended that $5,000.00 be added to each Contract to cover any contingencies that may arise during the provision of the professional services for year three. This will result in a total Amendment amount for AECOM of $92,975.00 and for Mattern & Craig, Inc. of $99,203.28. Considerations: The proposed Amendments to each of the above Contracts for the additional services require City Council approval. Funding in the amount of $192,178.28 for the two (2) third -year Amendments is available in the following accounts: $165,000.00 - 01 -530- 4310 -3072, F Y I 3 -14 Engineering Division Bridge Inspections, $27,178.28. - 08 -530- 9552 -9060, Bridge Maintenance Recommended Action: Authorize the City Manager to issue and execute Amendments, approved as to form by the City Attorney, to the City's Contract with AECOM USA, Inc., in an amount up to $92,975.00 (which includes an Amendment No. 2 for $87,975.00) for additional professional services as set forth above. Authorize the City Manager to issue and execute Amendments, approved as to form by the City Attorney, to the City's Contract with Mattern & Craig, Inc., in an amount up to $99,203.28 (which includes an Amendment No. 2 for $94,203.28) for additional professional services as set forth above. Authorize the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contracts, as well as the Contracts themselves. 1� stopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The first day of July 2013 No. 39700 - 070113. A RESOLUTION authorizing the City Manager to execute a Temporary Right- of -Entry Agreement between Norfolk Southern Railway Company ( "Norfolk Southern') and the City of Roanoke ( "City ") in connection with the Roanoke River "Bridge the Gap" Greenway from Bridge Street to Salem Project ( "Project "), upon certain terms and conditions; and authorizing the City Manager to take such further actions and execute further documents as needed to obtain access to the Norfolk Southern Property. WHEREAS, City staff is in the process of procuring engineering design and construction administration services for the Project and will be working with an engineering consultant ( "Consultant ") to be hired by the City for work relating to a survey for the design of the Project; WHEREAS, a portion of the land targeted for construction of the Project is owned by Norfolk Southern ( "Property "); WHEREAS, the City is seeking access to the Norfolk Southern Property to perform topographic survey studies by the City's Consultant; WHEREAS, Norfolk Southern requires the City to execute a Temporary Right- of -Entry Agreement, substantially similar to the Temporary Right -of -Entry Agreement document attached to the City Council Agenda Report dated July 1, 2013, before Norfolk Southern will grant the City access to such Property; 1 WHEREAS, such Temporary Right -of -Entry Agreement contains an indemnity provision from the City to Norfolk Southern and may also require the City to obtain special insurance required by the Temporary Right -of -Entry Agreement; and WHEREAS, City staff recommends Council approve entering into such Temporary Right -of -Entry Agreement so the Project may proceed. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized, for and on behalf of the City, to execute a the Temporary Right -of -Entry Agreement with Norfolk Southern, substantially similar to the one attached to the above mentioned Agenda Report, which contains an indemnity provision from the City to Norfolk Southern, to the extent permitted by law. Such Temporary Right -of -Entry Agreement will permit access by the City to certain Property owned by Norfolk Southern in connection with the Project, all as more fully set forth in the Agenda Report dated July 1, 2013, with such document to be approved as to form by the City Attorney. 2. Authorize the City Manager to take such further actions and execute any additional documents, approved as to form by the City Attorney, as may be needed to implement, administer, and enforce such Temporary Right -of -Entry Agreement, including obtaining any required insurance coverages, and /or to obtain permission to access the Norfolk Southern Property for this Project. ATTEST: yam\ Q.' �"�J City Clerk. \ R -NS Right of Entry Bridge the Gap Greenway_doo 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 1, 2013 Subject: Norfolk Southern Railway Company Right -of -Entry for Surveying for Roanoke River "Bridge the Gap" Greenway from Bridge Street to Salem Background: City of Roanoke (City) staff is working on the procurement of engineering design and construction administration services for the Roanoke River "Bridge the Gap" Greenway from Bridge Street to the City of Salem boundary in the Blue Ridge Industrial Park. City staff will be working with an engineering consultant to be hired by the City for work relating to the survey for the design of this Project. The City has constructed approximately seven (7) miles of greenway along the Roanoke River. The existing greenway begins near the 13 1h Street Bridge, SE, and continues upstream to Bridge Street, SW. The last piece of the Roanoke River Greenway remaining within the City limits is from Bridge Street upstream to the City of Salem boundary. Norfolk Southern Railway Company (Norfolk Southern) owns approximately 60% of the land targeted for the construction for this last piece of the City's portion of the Roanoke River Greenway. City staff is seeking access to Norfolk Southern property to perform topographic survey studies by the City's consultant in the areas shown on the attached drawing, Attachment A. Before City staff and the City's consultant can go on Norfolk Southern property, the City must execute a Temporary Right -of -Entry document from Norfolk Southern, a copy of which is attached as Attachment B. The Right -of -Entry document requires the City to indemnify and hold harmless, to the extent permitted by Virginia law, Norfolk Southern against all claims arising from the City's exercise of the Right -of -Entry. Norfolk Southern will not waive this requirement. Council authority is required before the Right -of -Entry document may be executed because agreeing to indemnify and hold Norfolk Southern harmless from such claims is a waiver of the City's sovereign immunity. The Right -of -Entry document may require the City to obtain special insurance required by the document, which could result in the City having to incur expenses necessary to obtain the required insurance coverages for the City, the City's consultant, or both. Such costs are anticipated to be approximately $2,000, but any costs for such insurance would be covered by the funds already in the account for this Project. Recommended Action: Authorize the City Manager to execute a Temporary Right -of -Entry document with Norfolk Southern substantially similar in form to the Temporary Right -of- Entry document attached to this Report as Attachment B. Such document is to be approved as to form by the City Attorney. Authorize the City Manager to also take such further actions and execute any additional documents, approved as to form by the City Attorney, that are needed to implement, administer, and enforce the above Temporary Right -of- Entry document and /or to obtain permission to access Norfolk Southern property for this Project. aris/oWh ----- - - - - -- er r P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Jackie S. Clewis, Risk Manager Philip C. Schirmer, P.E., L.S., City Engineer Josephus Johnson - Koroma, Civil Engineer II Priscilla Cygielnik, Civil Engineer II fi LIN ETYPES / F y CITY ENGINEER 07 /16 /12 RIGHT-OF-ENTRY RICHT-OF-ENTRY Ill IiNII'APPLICATION 2oF3 m llK Ai dCHNt6iA ROANOKE ns sNOwN �LEP CrtY OF NOANOKE, VIRGINIA THIS TEMPORARY RIGHT OF ENTRY, made this __day of. 2013, by and between NORFOLK SOUTHERN RAILWAY COMPANY ( "Licensor ") and the CITY OF ROANOKE, Virginia ("Licensee"). Licensor hereby permits Licensee to enter upon property owned or controlled by Licensor located in Roanoke, Roanoke (city) County, Virginia, and being located substantially as shown upon print marked Exhibit "A" dated May 9, 2013, attached hereto and made a part hereof. This Right of Entry is granted upon the following terms and conditions: I . The Right of Entry is granted only for the purpose of performing surface field survey work to produce engineering designs for proposed greenway from September 1, 2013 to December 31, 2013. Any subsurface testing, geotechnical borings, or environmental testing are expressly prohibited. 2. Licensor's Virginia Division Engineer at Roanoke, Virginia shall be given at least seventy -two (72) hours' advance notice before entry upon the property. The Division Engineer is Ron D. Patton, whose telephone number is 540 -524 -4274. 3. All reasonable care shall be exercised and such precautions taken as said Division Engineer, or his authorized representative, may deem necessary to protect Licenser's facilities and operations. Licensor reserves the right to place watchmen, Flagmen, inspectors and supervisors for protection purposes during the operations hereunder and the expense thereof, including the expense of any material famished, shall be promptly paid by Licensee upon receipt of Licensors bill therefor. In addition to direct wage and material cost, such expense shall include, but shall not be limited to; cost of supervision, traveling expenses, Federal Railroad Retirement and Unemployment Taxes, vacation allowances and all other expense incidental thereto. 4. To the extent permitted by Virginia law, Licensee hereby agrees to indemnify and save harmless Licensor from and against any and all liability, losses, damages, claims, actions, causes of action, costs and expenses (including attorneys' fees) for personal injury (including death) and/or property damage to whomsoever or whatsoever occurring, arising from or growing out of, directly or indirectly, the presence of Licensee, its agents, servants or employees upon or about the property of Licensor or in connection with the privileges herein granted, whether or not such liability, losses, damages, claims, actions, causes of action, costs and expenses shall have been caused or contributed by the negligence of Licensor. 5. (a) Licensee shall, at its expense, obtain and maintain during the period of time when Licensee exercises the rights granted herein, in a form and with companies satisfactory to Licensor, Commercial General Liability Insurance with a combined single limit of not less than $2,000,000 per occurrence for injury to or death of persons and damage to or loss or destruction of property. Such policy shall be endorsed to provide products and completed operations coverage and contractual liability coverage for liability assumed under this Agreement. The contractual liability coverage shall be of a form that does not deny coverage for operations conducted within 50 feet of any railroad hazard. In addition, said policy or policies shall be endorsed to name Licensor as an additional insured and shall include a severability of interests provision; (b) In the event Licensee's Commercial General Liability Insurance Policy does not provide contractual liability coverage for operations conducted within 50 feet of a railroad hazard, Licensee shall, at its expense, also obtain and maintain during the period of time when Licensee exercises the rights granted herein, in a form and with companies satisfactory to Licensor, Railroad Protective Liability Insurance. Said policy shall have limits of not less than a combined single limit of $2,000,000 each occurrence and 56,000,000 in the aggregate. In addition, said policy shall time Licensor as the named insured and shall be underwritten on Insurance Services Office (ISO) Form Number CG 00 35 10 01 or an equivalent form satisfactory to Licensor. (c) Evidence of such insurance (certificate of insurance for the General Liability insurance and the orianal policy of Railroad Protective Liability Insurance) shall be furnished to and approved by Licenser's Director Risk Management, Three Commercial Place, Norfolk, Virginia 23510 -2191, prior to occupancy of Licensor's Property. Said certificate of insurance shall state that coverage shall not be suspended, voided, cancelled, or reduced in coverage or limits without (30) days advance written notice to Licensor. (d) In the event Licensee's Commercial General Liability Insurance Policy does not provide contractual liability coverage for operations conducted within 50 feet of a railroad hazard and as an alternative to (b) above, Licensee may contact Licensor's Director Risk Management at the address shown below, and arrange for railroad protective liability insurance under Licensor's "Master Railroad Protective Liability Insurance Policy," Mr. Christopher W. Bremus Director Risk Management Norfolk Southern Corporation Three Commercial Place Norfolk, Virginia 21510 Phone: 757- 629 -2387 Fax: 757 -823 -5706 (e) Automobile Liability Insurance have a combined single limit of not less than 51,000,000 per occurrence. Said policy shall name Company as an additional insured and shall include a sevembility of interests provision. (f) The insurance coverage required herein is not intended to and shall not reduce, limit, affect or modify the primary obligations of Licensee under any other provisions of this Agreement. 6. At the termination of this Right of Entry, Licensor's property shall be restored by Licensee to its original condition, or to a condition satisfactory to the Chief Engineer of Licensor, or his authorized representative- - 2 - 7. No drainage conditions shall be created or allowed to exist which would be adverse to Licensor's property. 8. A minimum clearance of fifteen feet (15) from the centerline of the nearest track shall be maintained at all times for any material, equipment or vehicles of Licensee occupying Licensor's property unless authorized in writing by Licensor or Licensor's Superintendent. 9. The license and permission hereby granted is for the sole benefit of Licensee, and Licensor is to receive no benefit therefrom nor any consideration therefor except the covenants, promises and agreements set forth in this Right of Entry. 10. No explosives of any kind shall be used on Licensor's property. 11. No debris will be buried in or burned upon Licensor's property. 12. 'This Right of Entry (a) shall not be assigned or transferred by Licensee, (b) may be terminated at will by Licensor or Licence, and (c) shall terminate automatically on December 31, 2013; however, that termination shall not relieve Licensce of any obligation or liability incurred prior to such termination. 13. Where appropriate, the terms when used in this Right of Entry shall be understood to indicate the masculine, feminine or neuter, and the singular or plural, as the case may be. The word "Licensor" as used herein shall include any other company or companies whose property at the aforesaid location may be leased or operated by Licensor. Said term also shall include any parent company or companies, subsidiary or subsidiaries of Licensor, and the servants, agents or employees of Licensor, and also shall include servants, agents or employees of said parent company or companies or subsidiaries of Licensor, and also shall include tenants, lessees or licensees of Licensor, other than the Licensee herein. IN WITNESS WHEREOF, the parties hereto have executed this Right of Entry in duplicate as of the date first horeinabove written. Witness: NOR FOLK SOUTHERN RAILWAY COMPANY By As to Licensor Real Estate Manager Witness: CITY OF ROANOKE By As to Licensee 117a69 ritle: - 3 - ' _ �. ... - • All' - y - i �1 - ... �.. M3 ` c Llll I N,l w y , .��. "• �iJOi.Vr 1 - NCRV:ICH T' Mt44& STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 8532541 Faa: (540) 853 -1145 E -mail: derk@ra no keva.gov July 3, 2012 Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 39701- 070113 to readopt and reenact the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 1, 2013, and is in full force and effect upon its passage. Sincerel Jonathan C. C Deputy City Clerk Enclosure PC: The Honorable Donald S. Caldwell, Commonwealth Attorney The Honorable Brenda S. Hamilton, Clerk, Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Rick S. Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian � IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The first day of July 2013. No. 39701 - 070113. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code "); WHEREAS, such Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code "); WHEREAS, from time to time, certain of these State Code sections which me incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, article or chapter from former Titles of the State Code shall be deemed and construed to apply to the successor section, article or chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10. 4. Pursuantm Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: KVNemures \Yearly Mcasurcs@0134eadapt city code 2013 doc City Clerk. l CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 46 t MU '\ WIT AL BUILDING 215 (HURCII AV I NI E, SW' ROANOKII. VIRGINIA 24011 -G95 Daniel J. Callaghan 'fELF.PHOSI; 540 -853 -2431 City Attorney FAX 540 -853 -1221 EMAIL: rity.atty(a),roanokr�;a.gov July I, 2013 The I lonorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment of City Code Dear Mayor Bowers and Council Members: Timothy R. Spencer Steven J. Talevi Gary E. Tegenkamp David L. Collins Heather P. Ferguson Assistant City Attorneys Since 1982, City Council has reenacted and recertified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the most recent amendments to State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981 -1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979), as amended. If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. Sincerely yours &l lJCallag City Attorney LSGI Attachment c: Christopher P. Morrill, City Manager The Honorable Donald S. Caldwell, Commonwealth's Attorney Christopher Perkins, Chief of Police Stephanie M. Moon, City Clerk July 1, 2013 Dear Mayor Bowers and Members of City Council: Subject: May FYI 3 Financial Report - City of Roanoke ANDREA F. TREN F A,s,.in Duce., of Finance The following financial report provides commentary on the City's financial results for the eleven months ended May 31, 2013. FYI year -to -date revenues increased 0.8% or $1 .8 million from the prioryear as adjusted for Daycare, the Meals tax rate reduction, the January 1 st rate increase in Transient Occupancy tax, and as presented in the accompanying financial statements. In comparison, the budgeted increase was 0.4% when comparing the FYI 3 adopted budget against the FYI 2 adjusted final results. Real Estate tax is down 1.3% compared to an expected decline of approximately 2.0% related to decreased reassessments. The better than expected Real Estate tax performance was related to higher than estimated new construction and a reduction in tax credit programs. Based upon projections, Personal Property Tax will be 2.3% above FYI final results and 4.0% above the budgeted revenue. Business License Tax increased approximately 3.3% over the prior yearwith 99% of the budgeted revenue collected through the end of May. Significant year -to -year variances are explained in further detail in this report. Year -to -date expenditures in FYI increased 2.4% from the prior year as adjusted for Daycare and Eat for Education funding of Roanoke City Public Schools. The adopted expenditure budget for FYI 3 was 2.6% or $6.7 million higher than the adjusted FY1 2 actual. Current year expenditures are ahead of budget related to higher workers' compensation claims, the new employee health services contract, correctional facility costs and costs related to the derecho event. A 3.0% pay raise for employees went into effect July 2012 and affects comparisons throughout the year. Also, to the Sheriff's Department employees enrolled in the Virginia Retirement System (VRS), an additional pay increase of S.0% was provided to offset an employee contribution of 5.0 %. The City expects to meet its overall revenue and expenditure budget for FYI 3 and carefully oversees the budget through hiring management and monitoring of departmental spending to CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Sane 461 PO Box 1220 Roanoke, Virginia 24011 -1220 1 eleranne_ (540) 853 2821 1'w (540) 853 -6142 ANN 11. SIIA W V ER. CPA Dlrecnor of Finance July 1, 2013 Dear Mayor Bowers and Members of City Council: Subject: May FYI 3 Financial Report - City of Roanoke ANDREA F. TREN F A,s,.in Duce., of Finance The following financial report provides commentary on the City's financial results for the eleven months ended May 31, 2013. FYI year -to -date revenues increased 0.8% or $1 .8 million from the prioryear as adjusted for Daycare, the Meals tax rate reduction, the January 1 st rate increase in Transient Occupancy tax, and as presented in the accompanying financial statements. In comparison, the budgeted increase was 0.4% when comparing the FYI 3 adopted budget against the FYI 2 adjusted final results. Real Estate tax is down 1.3% compared to an expected decline of approximately 2.0% related to decreased reassessments. The better than expected Real Estate tax performance was related to higher than estimated new construction and a reduction in tax credit programs. Based upon projections, Personal Property Tax will be 2.3% above FYI final results and 4.0% above the budgeted revenue. Business License Tax increased approximately 3.3% over the prior yearwith 99% of the budgeted revenue collected through the end of May. Significant year -to -year variances are explained in further detail in this report. Year -to -date expenditures in FYI increased 2.4% from the prior year as adjusted for Daycare and Eat for Education funding of Roanoke City Public Schools. The adopted expenditure budget for FYI 3 was 2.6% or $6.7 million higher than the adjusted FY1 2 actual. Current year expenditures are ahead of budget related to higher workers' compensation claims, the new employee health services contract, correctional facility costs and costs related to the derecho event. A 3.0% pay raise for employees went into effect July 2012 and affects comparisons throughout the year. Also, to the Sheriff's Department employees enrolled in the Virginia Retirement System (VRS), an additional pay increase of S.0% was provided to offset an employee contribution of 5.0 %. The City expects to meet its overall revenue and expenditure budget for FYI 3 and carefully oversees the budget through hiring management and monitoring of departmental spending to Honorable Mayor and Members of Council July 1, 2013 Page 2 ensure obligations are met. Major expenditure variances are described in further detail in the expenditure section of this report. Revenues: Commentary on the significant categories of revenues and /or significant revenue variances is provided as follows: General Property Tax revenues decreased 0.3% or $301 ,000 compared to FYI 2. Real Estate tax declined 1 .3% related to reassessments but performed better than budgeted due to increased new construction and reduced tax credits. Personal Property Tax also contributed to the decline primarily related to the exoneration of several accounts totaling $476,000. Offsetting the decline were increases in Public Service Corporations real estate and personal property tax and an increase in the Downtown Service District Real Estate Tax due to the expanded service district. Other Local Tax revenues increased 2.2% or $1.3 million compared to the same period in FYI 2 as adjusted for the Meals Tax rate reduction and the FYI 3 increase in Transient Occupancy tax, effective January 2013. Business License tax increased 3.3 %. The Transient Occupancy tax, adjusted for the one percent rate increase, performed well with growth of 6.9% or $187,000 due to increased room demand, a result of the Roanoke Valley Convention and Visitors Bureau's increased media coverage. Through the first calendar quarter of 2013, room demand increased 7.4% when compared to the same period in 2012. Sales tax increased 0.9% or $128,000. This tax is received two months in arrears so May revenues reflect March year to date sales. Current year favorable results were in part due to increased retail and restaurant activity following the late June derecho event, despite the economic impact of the rescinded federal payroll tax holiday effective January 2013. Food and Beverage tax increased 4.8% or $486,000 over the prior year when adjusted for the change in the tax rate. Telecommunications tax increased 2.2% or $116,000, primarily a result of a refund paid by the Commonwealth to a provider in the prior year. The refund reduced locality revenues in FY 12, boosting FY 13 year -to -date growth. Adjusted for this, Communications taxes declined slightly compared to FY 12. The growth in local taxes is indicative of positive improvement in the Roanoke economy. Permits. Fees and Licenses increased by 14.8% or $11 5,000 compared to FYI mainly as a result of increased building inspection fees from a few major Honorable Mayor and Members of Council July 1, 2013 Page 3 projects, such as the new FedEx Facility, the Shenandoah Life Building and the Elmwood Park Renovations. Revenue from the Use of Money and Property declined 24.5% or $44,000 compared to the same period in FYI 2, primarily a result of lower interest earnings due to economically driven reduced rates of return. Intergovernmental revenues, adjusted for the change in Daycare, increased 0.6% or $245,000. Local Aid to the Commonwealth was favorable due to a reduction in the City's required local aid to the Commonwealth payment. Also contributing were increased reimbursements for Foster Care, a partial reimbursement from the Federal Emergency Management Agency (FEMA) of $270,000 for derecho related expenses and street maintenance funding. Offsetting these increases was a payment to the County of Roanoke for Rental Car tax in the amount of $300,000 that was erroneously remitted to the City by the Commonwealth in prior fiscal years (2007- 2012). Decreases were also due to the timing of Comprehensive Services Act (CSA) reimbursements and an error in the Department of Criminal Justice Services' 3" quarter Law Enforcement 599 funding payment. The state erroneously reduced locality payments which will be rectified with the 4'" quarter payment. Charges for Services increased 10.7% or $669,000 a result of improved collections of Emergency Medical Service (EMS) billings related to a new vendor and increased reimbursements for the housing of Federal prisoners offset by reduced Off -Duty police services revenues primarily at the Shenandoah Life building. Expenditures: The fiscal year 2013 adopted General Fund expenditure budget totaled $253.0 million and in addition, included funding of approximately $1.1 million to cover contracts and purchase orders made during fiscal year 2012 but not paid by the end of that year. Based on a $500,000 or 1 0 %variance threshold at the category level, variances are discussed as follows: Public Safety was up 2.3% or $1.3 million primarily due to increased Jail health care charges resulting from an increase in base health care cost, expansion in dental and psychiatric hours provided and additional healthcare coverage. These additional services were added based on inmate needs as determined by the Jail and the health care provider, Conmed. Increased salaries and workers' Honorable Mayor and Members of Council July 1, 2013 Page 4 compensation costs also contributed to the increase, offset by reduced off duty police wages related to the Shenandoah Life Building. Public Works increased 4.6% or $1.0 million from the prioryear due to increased street paving as well as increased sidewalk and guardrail repairs and replacements. Public Works also incurred significant costs related to the derecho event. A portion of the derecho expenses has been reimbursed by FEMA. Nondeoartmental increased 47.0% or $1.5 million primarily related to increased transfers that were made to the Capital Projects, the Department of Technology (DOT) and the Fleet Funds for various capital projects and acquisitions. Also contributing to the increase was the funding of the Line of Duty Act (LODA) benefit and associated costs which ultimately will be allocated to each department according to usage. Civic Facilities Fund In May, the Civic Center held 31 events with 15,329 attendees. This was 15 more events, and 7,734 more attendees than in May 2012. The number of May 2013 events exceeded the number of budgeted events by 13, and attendance exceeded budget by 1 ,987. The programming at the Civic Center covers a wide variety of entertainment events which can cause comparisons between years to vary widely. Event highlights for May included the Ringling Brothers Barnum and Bailey Circus, a sold out WWE wrestling show, West Side Story, and the James H Drew Expo. Also, both Patrick Henry and William Fleming High School graduations, normally June events, took place in May. In FYI 3 to date, there have been 258 events with 241 ,699 attendees. This is an increase of 4.5% or eleven more events, and an increase of 6.4% or 14,500 more attendees compared with the same period in FYI 2. The FYI 3 year -to -date Operating Loss for the Civic Center was $1 ,237,000, a deterioration of 17.1 %or $180,000 from FYI 2. Compared to FYI 2, revenues decreased by $1,173,000, while expenses only decreased by $993,000. In the spring of FYI 2, the Civic Center hosted Cirque De Soleil. In FYI 3, there has been no similar spectacle show resulting in the year overyear decline in revenues and corresponding reduction in expenditures. The year -to -date Change in Net Assets for FY1 3 was a decrease of $655,000, compared to an FYI 2 decrease of $575,000, a 14.0% or $80,000 decline. Through May, the net operating loss for Global Spectrum, which manages the Civic facilities, has Honorable Mayor and Members of Council July 1, 2013 Page 5 deteriorated only $3,000 compared to their original FYI 3 year -to -date budget. Global Spectrum now projects we will end FYI 3 $21 ,000 better than the budgeted loss of $634,000. June programs included the annual Miss Virginia Pageant, comedian Daniel Tosh, and concerts by Gordon Lightfoot and The Avett Brothers. Parking Fund The City's Parking Fund operates seven garages and five surface lots with a total FYI 3 budget of $3.3 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without a General Fund subsidy and generates sufficient working capital to fund facility improvements and repairs. FYI 3 year -to -date operating revenues through May decreased 1.5% or $45,000 compared to FYI 2. Facility revenues decreased about 2.2% or $60,000. Five facilities were ahead of FYI and seven facilities were behind FYI 2. All major customers were current. The vast majority of revenue decline was due to the loss of long term parkers, a result of the relocation of CBIZ from the downtown area and businesses utilizing fewer spaces. This decrease has been partially offset by additional, but lower paying, residential parkers. Also, offsetting some of the facility revenue decline was an increase of 4.1% or $15,000 increase in the On Street Parking Enforcement Program. On the expense side, spending levels for FYI were up 14.6 %, or nearly $197,000, compared to FYI 2. Approximately $65,000 of expense for a Parking Coordinator position was charged to the Parking Fund in FYI 3. In FYI 2, this position was charged to General Fund. Year -to -date maintenance expenses are up about $39,000, driven primarily by a new alarm system at Church Avenue. Year -to -date utility expenses also increased approximately $32,000, driven by electricity rates. Year -to -date management fee expenses are up about $20,000 due to the new contract with Lancor, which went into effect in August 2012. While some Parking Fund expenses have increased, the City continues to make needed investments in its parking infrastructure. Lower revenues combined with higher expenses contributed to a reduction in Operating Income of 38.8% or $376,000. Honorable Mayor and Members of Council July 1, 2013 Page 6 Citv of Roanoke Pension Plan The Pension Trust Fund experienced an investment gain of 17.9% for the fiscal year -to -date through May 2013, which reflects gains in the domestic equity, international equity, convertible bond, real estate, fixed income, and alternative asset categories of investments. Investment performance for this period was slightly above the Policy Portfolio benchmark performance of 17.1 %, due to performance in the domestic equity, international equity, convertible bond, fixed income, and real estate investment allocations. Pension Plan investment decisions are made with a long -term view, and the Roanoke Plan has outperformed its benchmark in all investment measures. For the eleven month period ending May 2013, Plan Net Assets increased $34.8 million. This was a result of $9.8 million in employer contributions and $53.3 million in net investment gains offset by $28.3 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 3.8% due to a combination of the 1.5% cost of living adjustment provided to eligible retirees effective July 1, 2013 and higher retirement allowances having been earned by more recent retirees. Closing In closing, most national indices indicate an economy that is slowly improving. Political uncertainty, a weak global economy, and weak consumer confidence still remain threats. The April 2013 unemployment rate was 5.0% for Virginia and 7.1 %for the United States. Comparatively, the Roanoke Metropolitan Statistical Area (MSA) rate was 5.3 %, the lowest rate in the last two years. The Federal Reserve is continuing its policy to hold interest rates at all -time lows and predicts this to continue at least thru late 2014. City taxes have posted promising growth as FYI 3 comes to a close. Sales tax has grown, and the City continues to benefit from consumer spending through the meals and lodging taxes. The Business License tax performed well again in FYI 3 with growth of 3.3 %. Revenue and expenditure budgets will continue to be carefully monitored as the year concludes. Please contact me with any questions you have on these financial statements. Sincerely, i _ — Ann H. Shawver Director of Finance Honorable Mayor and Members of Council July 1, 2013 Page 7 Attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools Revenue Source General Property Taxes Other Local Taxes Pennge Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Ch.,ii.f.r Services Internal $ervices Trenefers From Other Fund. Miscellanecus Revenue $Yb i (Adjusted) CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE ELEVEN MONTHS ENDED MAY 31, 2013 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Bud,. Variance $ 103,924,000 S (593587) 71,456.200 (10941 459) 1,013.000 (117,177) 1,392,000 23362 210,000 (24,090) 64,551,692 (21,083,926) 2,267,000 (830859) 2,632,000 (719,929) 82,918 647% 421 000 22,683 S 253,484.808 § (34,314,962) 2 Cents Meals Tax component Daycare Transient Occupancy Rate Change effective 111113 Total Actual July 1- May 31 2012.2013 $ 103,330,413 60.514,]41 895,823 415.382 135,910 4346],]68 6,936,141 1,912,0]1 82,916 083 883 § 219,169,846 Actual Current Percent of July 1 - May 31 FY13 vs FY12 Budget 2011 -2012 Vanuatu.. Received $ 103,631302 (03 %) 994% 59,219,468 22% 04]% 280,547 14.8% 084% 1,503248 (5g %) 101.2% 129,918 (24 5 %) 647% 43.223,123 0.6% 673% 6,256289 10.2% $93% 2,022809 (70 %) 22.6% 2,252 NN 100.0% 442,809 115% 104A% 1 217,328,266 0.8% 86.5°% 4,026,113 1,2]0,7 0 146,]]] S 219,315,623 S 223,1]6,160 STATEMENT OF E XPENDITURES AND ENCUMBRANCES (UNAUDITED) Eat for Education Daycare Total Actual July 1 -hay 31 2012 2013 $ 12,333,880 7339372 57066 092 22,228,333 31,244,282 8,830,330 5,328,800 13791 134 66621,511 4889,434 $ 230.273,168 Actual Current Percent of July 1- May 31 Expenditure Uncommitted Expenditures Budget Balance General Government $ 13,327,555 $ 993,675 Judicial Administration 7,850490 611,118 Public Safety 59,629789 2,563,697 Public Works 25,005,212 2.226,879 Hei and Welfare 37075,226 5,830.844 Parka Recreation and Cultural 9,532,952 202627 Community Development 5,402,408 1.023.608 Transfer to Debt Service Fund 14005255 214.121 Transfer to School Fund 72770400 5,098889 Nondepedmental 8.869828 3980444 $uMOtal(Adjusted) 264.669,170 § 24,293,002 Eat for Education Daycare Total Actual July 1 -hay 31 2012 2013 $ 12,333,880 7339372 57066 092 22,228,333 31,244,282 8,830,330 5,328,800 13791 134 66621,511 4889,434 $ 230.273,168 Actual Percent of July 1- May 31 FY13 vat FY12 Budget 2011 -2012 Veda.. Obligated $ 12,007,350 21% 92.5% 6,984,253 5.1% 929% 55,]59,]04 2.3% 957% 21 ]8],529 4.6% 91.1% 31,138,527 03% 04.3% 8,508625 3.8% 92.6% 5,023.220 5.1% 83.2% 14,192.255 (28 %) 905% 66,074,0]] 09% 915% 3326690 470% 55.1% § 224,]82,]80 2.4% 90.5% 4,320,110 1,002,934 $ 230,905,032 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE ELEVEN MONTHS ENDED MAY 31, 2013 (UNAUDITED) Nonoperatina Revenues /(Expenses Investment Income FY 2013 FY 2012 Operatina Revenues (454,568) (572,321) Rentals $ 3,785538 $ 4,996,043 Event Expenses 1,661,891 1,599,559 Advertising 135,416 146,852 Admissions Tax 463,546 554,656 Facility Surcharge/Ticket Rebate 494,763 563,733 Commissions 246,915 151,706 Ancillary 115,819 84,767 Miscellaneous 147,408 127,170 Total Operating Revenues 7,051,296 8,224,486 Operatina Expenses Personal Services 1,152,573 1,041,876 Operating Expenses 5,960,405 7,083,025 Management Fees 337,799 329,368 Depreciation 837,585 826,806 Total Operating Expenses 8,288,362 9,281,075 Operating Loss (1,237,066) (1,056,589) Nonoperatina Revenues /(Expenses Investment Income 64,133 53,296 Interest Expense (454,568) (572,321) Net Nonoperating Expenses (390,435) (519,025) Loss Before Transfers and Contributions (1,627,501) (1,575,614) Transfers and Contributions Transfer from Capital Projects Fund - 54,922 Transfer from General Fund 1,013,068 988,550 Transfer to Debt Service Fund (40,825) (42,450) Net Transfers and Contributions 972,243 1,001,022 Change in Net Assets $ (655,258) $ (574,592) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE ELEVEN MONTHS ENDED MAY 31, 2013 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Market Garage $ 435,019 $ 460,845 Elmwood Park Garage 517,767 522,503 Center in the Square Garage 281,164 265,497 Church Avenue Garage 522,192 598,935 Tower Garage 347,596 322,216 Gainsboro Garage 118,887 146,142 Campbell Garage 84,263 62,294 Williamson Lot 83,185 84,094 Higher Ed Center Lot 51,515 54,480 Market Lot 22,455 17,674 Elmwood Lot 85,821 72,095 Warehouse Row Lot 34,230 34,485 West Church /YMCA Lots 24,081 24,081 Off Street Parking Violations (All Locations) 26,727 29,613 On Street Parking Violations 388,626 373,285 Total Operating Revenues 3,023,528 3,068,239 Operating Expenses Operating Expenses 1,541,801 1,345,255 Depreciation 889,484 754,711 Total Operating Expenses 2,431,285 2,099,966 Operating Income 592,243 968,273 Nonoperatirm Revenues /(Expenses) Investment Income 55,317 46,848 Miscellaneous 17,455 - Interest Expense (610,127) (661,539) Net Nonoperating Expenses (537,355) (614,691) Income Before Transfers and Contributions 54,888 353,582 Transfers and Contributions Transfer from Capital Projects Fund - 6,154 Transfer to Fleet Fund - (17,500) Net Transfers and Contributions - (11,346) Change in Net Assets $ 54,888 $ 342,236 3 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MAY 31, 2013 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31, 2013 BALANCE AT BALANCE AT BALANCE AT APRIL 30, 2013 RECEIPTS DISBURSEMENTS MAY 31, 2013 May 31, 2012 CONSOLIDATED FUNDS 77,369,11298 31,977,343.70 $27,820,093.62 $81,526,368.06 $72,195,629.23 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING MAY 31,2013. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WELLS FARGO BANK CASH IN VALLEY BANK CASH IN HOMETOWN BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA SNAP PROGRAM (U. S. SECURITIES) VALLEY BANK MONEY MARKET TOTAL June 17. 2013 $57,227.47 1,957,794.88 2,947.00 100.00 21,749,296.08 2,804,188.54 12,508,512.75 4,000,000.00 13,436,642.63 25,009,658.71 $81,526,368.06 h EVELYN W. POWERS, TREASURER CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE ELEVEN MONTHS ENDED MAY 31, 2013 (UNAUDITED) Deductions Benefits Paid to Participants FY 2013 FY 2012 Additions 351,364 350,157 Employer Contributions $ 9,790,232 $ 10,879,676 Investment Income 34,810,271 (19,151,069) Net Appreciation /(Depreciation) in Fair Value of Investments 48,401,533 (7,471,970) Interest and Dividend Income 5,862,126 5,481,639 Total Investment Gain /(Loss) 54,263,659 (1,990,331) Less Investment Expense 925,536 741,504 Net Investment Gain /(Loss) 53,338,123 (2,731,835) Total Additions $ 63,126,355 $ 8,147,841 Deductions Benefits Paid to Participants $ 27,966,720 $ 26,948,753 Administrative Expenses 351,364 350,157 Total Deductions 28,318,084 27,298,910 Net Increase /(Decrease) 34,810,271 (19,151,069) Net Assets Held in Trust for Pension Benefits Fund Balance July 1 320,545,500 330,416,109 Fund Balance May 31 $ 355,355,771 $ 311,265,040 9 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS MAY 31, 2013 (UNAUDITED) Assets Cash Investments, at Fair Value Accounts Receivable Due from Other Funds Total Assets Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable Total Liabilities Net Assets Held in Trust For Pension Benefits N FY 2013 FY 2012 $ 1,057,262 $ 697,106 356,812,087 313,015,262 49,001 24,191 1,209 318 $ 357,919,559 $ 313,736,877 $ 2,563,179 $ 2,471,455 609 382 2,563,788 2,471,837 $ 355,355,771 $ 311,265,040 7x.1. City of Roanoke Financial Report Eleven Months Ended May 31, 2013 FY13 General Fund Overview • FY13 adopted revenue budget 0.4% above FY12 actual adjusted for Daycare and Eat for Education. • Revenues YTD through May increased 0.8% in FY13 compared to FY12 as adjusted. • Total Local Taxes increased 0.6 %. Real Estate decreased 1.3% compared to the prior year and is performing better than the expected decline of 2.0% primarily related to increased new construction. Sales, Business License, Prepared Food, Telecommunications, and Transient Occupancy taxes had favorable results. • Expenditures are budgeted at 2.6% above adjusted FY12 actual. • Expenditures YTD increased 2.4% compared to FY12 as adjusted, primarily resulting from increases in Public Safety and Public Works. • The General Fund will remain within budget for the year. 2 20 18 N c 16 14 12 10 8 Personal Property Tax Above Prior Year FY13 Revenue Estimate $18.345M Projected Through 6/30/13 ■ Prior YTD Actual I-I FY13 Budget ■ YTD Actual Tax due date was May 31 st Based upon projection, revenues are 2.3% above last year and 4.0% above the revenue estimate 3 17.0 16.5 = 16.0 °- 15.5 M 15.0 14.5 14.0 Sales Tax Growth FY13 Revenue Estimate $18.788 M Ten Months Ended 4/30 ■ Prior YTD Actual ❑ YTD Budget ■ YTD Actual Sales tax revenues increased 1.8% and is 3.3% higher than budget. Current year revenue growth is a result of several large remitters and more entities filing compared to FY12. 4 Continued Meals Tax Growth 12.0 11.5 c 11.0 °- 10.5 10.0 9.5 9.0 FY13 Revenue Estimate $12.502 M Ten Months Ended 4130 ■Prior YTD Actual ❑ YTD Budget ■ YTD Actual Revenue was 3.2% higher than FY13 budget. for the tax rate change effective July 1, 2012, were 4.8% over prior year. Adjusting revenues 5 BPOL (Business and Professional Occupational 13 12.5 = 12 11.5 11 10.5 10 License) Tax Increased for Second Year in a Row FY13 Revenue Estimate $12.238M as of May 31 Tax due date was March 1st ■ Prior YTD Actual ❑ FY13 Budget ■ YTD Actual Revenues are 3.3% above last year with 99% of estimate collected. 21 Strong Performance in Lodging Tax Transient Occupancy Tax Revenue Estimate $3.378 M 2.90 2.85 2.80 0 2.75 2.70 2.65 2.60 2.55 Eleven Months ended 5131 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Lodging tax revenue, adjusted for the rate increase effective January 1St, increased 7.2% compared to FY12 indicating an increase in travel to the area. Cigarette Tax Down From Prior Year Cigarette Tax Revenue Estimate $2.409 M 2.40 2.30 0 2.20 2.10 2.00 Eleven Months Ended 5131 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Cigarette tax revenue decreased 1.5% since FY12 but exceeded budget by 0.3 %. 0 Admissions Tax Revenue Decreased Admissions Tax Revenue Estimate $0.420 M ME 0.38 0 0.35 0.33 JO I, Eleven Months Ended 5131 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Admissions tax revenue decreased 5.7% since FY12 and is 3.2% below budget. W Personnel (Salary /Benefit) Lapse Performing Ahead of Target 90 80 y 70 7 60 O 50 40 30 20 10 Target Actual Eleven Months Ended 5/31 Fiscal Year savings projected to exceed budget by $175,000. YTD lapse is .2% or $169,000 ahead of target. 10 3.0 2.0 0 1.0 all Workers' Compensation Expenses Above Target Target Actual Eleven Months Ended 5/31 "7CX YTD expense is 73.0% or $1.1 M above target of $1.53M related to an increase in expenditures on large claims and as a result of several older claims with ongoing costs. N c 0 10.0 8.0 6.0 4.0 2.0 0.0 Comprehensive Services Act Expenses Below Target Target FY 2012 Actual FY 2013 Actual Elven Months Ended 5/31 YTD expenses are 8.2% or $687,146 below target of $8.3M due to fewer children in foster care. 1�, Residential Juvenile Detention 1.50 C 1.00 0 0.50 11 Expenses Above Target Target Eleven Months Ended 5/31 Actual D YTD expense is 14.5% or $133,500 above target of $916,700 related to stricter sentencing to a detention facility versus alternative means such as home monitoring. 13 c 0 2.0 1.5 1.0 0.5 0.0 Solid Waste Tipping Fees Below Target Target Eleven Months Ended 5131 Actual YTD costs are 2.89% or $57,460 below target of $1.98M despite tipping fee increases due to derecho storm debris. 14 U) 2.00 0 1.50 1.00 0.50 Motor Fuel Expenses Below Target Target Actual Eleven Months Ended 5131 YTD expense 1.8% or $30,500 below a non - seasonally adjusted target of $1.62M. Costs are controlled by practice of contracting for fuel. 15 Pension Plan Trust Outpacing Policy Benchmarks in All Measurement Intervals Performance Period Roanoke Pension Plan Policy One Month 0.8% 0.4% Fiscal YTD 17.9% 17.1% One Year 21.8% 21.3% Three Years 14.2 % 110% Five Years 5.8% 5.0% 400 350 300 250 200 150 Market Value Assets (Millions) ■ Low (2128109) ■ 6/30/08 S6/30109 ■ 6/30/10 ■ 6/30/11 ❑ 6/30/12 ■ 3/31/13 ■ 5/30/13 ■ High (10/31/07) Asset Allocation 5/31 /13 US Equities 51.5% Real Estate 2.4% Balanced 0.6% Convertibles 4.1% International Equities 19.7% US Fixed Income 14.9% International Emerging Equities 3.9% Infrastructure Funds 2.9% Total Allocation 100.0% Pension Plan assumed rate of return is 7.75% 16 Unemployment Trends Roanoke VA us I J &Y-11 ❑ Mar 12 ■ Jun 12 ❑ Sep 12 ❑ Dec 12 • Mar 13 • Apr 13 April unemployment rates decreased, thought to be related to the abatement of fears related to the sequester. The Roanoke Metropolitan Area (MSA) unemployment rate was the lowest rate in the past two years. 17 City Performance Stable Through May • Several local taxes continue to demonstrate strong growth: Meals, Lodging and Telecommunications taxes in particular. • Business license taxes showing 3.3% growth over prior year. • Expenditures through May are below budget and are expected to remain within appropriated levels. • Pension Plan is performing above policy target at all measurement intervals. is IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE increasing and establishing the annual salaries of the Mayor, Vice- Mayor, and Council members for fiscal year beginning July 1, 2014; and providing for an effective date. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The annual salaries of the Mayor, Vice - Mayor, and Council members shall be increased as follows for the fiscal year beginning July 1, 2014 and ending June 30, 2015, and for succeeding fiscal years, unless subsequently modified by ordinance duly adopted by Council: Mayor $23,000 Vice -Mayor and Council Members $20,000 2. The provisions of this ordinance shall be in full force and effect on and after July 1, 2014 and shall be first paid with the paycheck of July 2, 2014. ATTEST: City Clerk. STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (MO) 853-2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov July 3, 2013 Gilbert E. Butler, Jr. 3406 Exeter Street, S. W. Roanoke, Virginia 24014 Dear Mr. Butler: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2013, you were reappointed as a Commissioner to the Roanoke Redevelopment and Housing Authority, for a term of four years ending August 31, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Redevelopment and Housing Authority with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Inasmuch as a Financial Disclosure Form was filed by you for January 2013, you are not required to file another one. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Gilbert E. Butler, Jr. July 3, 2013 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a Commissioner to the Roanoke Redevelopment and Housing Authority. Sincerely, 1 onathan E. Craft, CMC Deputy City Clerk JEC Enclosures PC: Glenda S. Edwards, Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017/ w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of July, 2013, Gilbert E. Butler, Jr., was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four -year term of office ending August 31, 2017. 2013. Given under my hand and the Seal of the City of Roanoke this third day of July, Stephanie M. Moon, Clerk y: Jonathan E. Craft, Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E -mail derk(a rommkeva.gov July 3, 2013 Patricia A. Johnson 2626 Bluefield Boulevard, S. W. Roanoke, Virginia 24015 Dear Ms. Johnson: JONATHAN E. CRAFT, CIVIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 1, 2013, you were appointed as a member of the Fair Housing Board to fill the unexpired term of office of Demmond Hammond ending March 31, 2016. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Fair Housing Board. Sincerely, Jonathan E. Cr a , CMC Deputy City Clerk Enclosures PC: Karl Kleinhenz, Secretary, Fair Housing Board w/ application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of July 2013, Patricia Ann Johnson was appointed as a member of the Fair Housing Board to fill the unexpired term of office of Demmond Hammond ending March 31, 2016. Given under my hand and the Seal of the City of Roanoke this third day of July 2013. Stephanie M. Mo %on, Clerk .! By: Jonathan E. Craft, Deputy City Clerk