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Council Actions 07-15-13
BESTPITCH 39703 - 071513 ROANOKE CITY COUNCIL REGULAR SESSION JULY 15, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All present. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 18 at 7:00 p.m., and Saturday, July 20 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. Discussion was held regarding the flooding problems throughoutthe City that was caused by unusual heavy rains during the past week. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW. ROAN OKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ROANOKE NEIGHBORHOOD ADVOCATES - ONE VACANCY (THREE -YEAR TERM OF OFFICE) 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Presentation of the 2013 Government Finance Officers Certificates of Achievement in Financial Reporting to the Department of Finance. Plaques were presented to the Director of Finance and staff. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. CONSENT AGENDA (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C -1 Reports of qualification of the following individuals: Marianne Gandee and Benjamin Bazak as members of the Roanoke Public Library Board for three -year terms of office, each, ending June 30, 2016; Stephen Willis as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016; Can Gates as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016; Gregory Feldmann as a City representative of the City of Roanoke Pension Plan, Board of Trustees ending June 30, 2017; and Braxton Naff as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Hollie Young ending June 30, 2014. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: A communication from the Commonwealth's Attorney recommending acceptance and appropriation of funding for a Drug Prosecutor from the State Compensation Board; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 39703- 071513 and Budget Ordinance No. 39704- 071513(7 -0). 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of additional grant funds from the Virginia Department of Fire Programs. Adopted Resolution No. 39705. 071513 and Budget Ordinance No. 39706 - 071513(7 -0). 2. Acceptance and appropriation of the Rescue Squad Assistance Fund Grant from the Virginia Department of Health, Office of Emergency Medical Services. Adopted Resolution No. 39707 - 071513 and Budget Ordinance No. 39708 - 071513(7 -0). 3. Acceptance and appropriation of funds from the Virginia Department of Criminal Justice Services under the Juvenile Justice and Delinquency Prevention Title II Grant Program; and authorization to execute an agreement with Carilion Medical Center d /b /a Carilion Clinic (Psychiatry and Behavioral Medicine) to replicate the Project Back on Track, an evidence -based treatment program designed to reduce youth substance use and youth crime. Adopted Resolution No. 39709- 071513 and Budget Ordinance No. 39710 - 071513 (6 -0, Council Member Trinkle abstained from voting). COMMENTS BY CITY MANAGER. The City Manager shared the following comments: Response to July 10 Storm The July 10 storm was the biggest flooding event in some time, with isolated cells hitting the Peters Creek Road area the hardest, with 4 inches of rain in one hour. These types of events could become more frequent in the future. The response consisted of coordinated efforts between the 911 Center, Police and Fire -EMS as follows: Fire-EMS Department • Between 3 and 6 p.m., crews ran 72 calls for service, 21 of those being swift water rescue calls. • Crews assisted with the voluntary evacuation of residents in the Meadowbrook Road area of the city. • Fire -EMS staffed a team of swift water rescue personnel • Salem Fire -EMS responded and assisted with swift water rescues • Crews responded to numerous flooded and trapped vehicles, rescuing some citizens from their cars. • Staff assisted E -911 dispatchers to send out emergency information to media outlets and the public via Facebook, Twitter, and using the new notification "banner" on the city's homepage. Police Department • Responded to 212 calls for service during the flooding event. • Electrical outages caused some traffic signals to be affected • Department personnel were assigned to conduct traffic direction and control at 37 intersections. • The intersection at Gainsboro Road and Orange Avenue, N. W., was manned for 24 hours • The intersection at Kimball Avenue and Orange Avenue, N. E., was manned for 48 hours • The intersection at Williamson Road and Wells Avenue, N. E., was still being manned at 3:00 p.m. on Friday, July 12, 2013. • Police staff conducted a tour on foot of the Meadowbrook Road, N. W., and the 1300 and 1400 blocks of Peters Creek Road, N. W., and the 10" Street area of Syracuse Avenue, N. W. • Extra patrols were added in affected areas to ensure safety. Transportation Division • Collected debris in the street, removed debris from storm drain inlets and pipes, flushed streets to clear accumulated mud • Completely reconstructed two traffic signal control cabinets - Williamson and Wells, Gainsboro and Orange (cabinets underwater) Roanoke Parks and Recreation • The park system is built along floodways and this helps to keep water from flooding structures. • Several parks and greenways were affected, such as areas of Smith, Strauss, Wasena, and Washington Parks, as well as sections of the Lick Run, Roanoke River, and Tinker Creek Greenways which were at one point completely under water. Damage was extensive in certain areas. • The bridge connecting Norris Drive and Syracuse Avenue, N. W., to the Lick Run Greenway was washed out and large pieces of asphalt were washed out onto the Roanoke River Greenway in Wasena Park. • The baseball field at Strauss Park will require all new infield material after the existing playing surface was washed away. • Department staff successfully cleared mud and debrisfrom the Lick Run, Roanoke River, and Tinker Creek Greenways and, with the exception of the bridge between Vic Thomas Park and Wasena Park, all parks are open for public use. • The City's mowing schedule has been impacted by the storm. • Thanks to Parks and Recreation staff who worked on July 4 to ensure the Music for Americans event went as scheduled. Real Estate Valuation • Responded to requests to assess structural damages to property in commercial and residential areas. • In the Peters Creek corridor there were 9 commercial properties inspected, and a drive -by inspection of 60 residences. Communications • Police, Fire -EMS and Office of Communications staff worked togetherto address media inquiries and provide information to the public as quickly as possible during and after the storm. Month of July declared as National Parks and Recreation Month • Ways Roanoke Parks and Recreation is celebrating: • "Love My Park' promotion – citizens are encourage to submit an entry telling us what they love about our parks and recreation amenities. The promotion began at the beginning of July and nearly 75 responses have been received. • "Water Bottle" gift-with-purchase promotion— first 50 people to register for a program to receive a free Nalgene water bottle. The promotion was launched last week. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting an amendment to the Roanoke City Public Schools Fiscal Year 2013 – 2014 Categorical Budget; and a report of the Director of Finance recommending that Council concur in the request. Margaret Lindsey, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 39711- 071513 (7 -0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Ordinance No. 39702, on second reading, increasing the annual salaries of the Mayor, Vice -Mayor and Council members by ten percent, effective July 1, 2014. Adopted Ordinance No. 39702. 071513 (4 -3, Council Members Ferris and Lea and Vice -Mayor Rosen voting no). b. A resolution to support full -time staffing of Port of Entry #1412, and to request that the U. S. Customs and Border Protection appoint afull -time staff person to Port of Entry #1412 that will allow for continued smooth functioning of the freight transportation system and future international development and commerce for the entire region. Adopted Resolution No. 39712 - 071513 (7 -0). 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Mayor Bowers referred to a recent communication from former Senator J. Granger MacFarlane regarding the creation of a task force to study the creation of an intermodal facility near the Montgomery County line. He asked that the matter be referred to the City Manager. Council Member Ferris agreed that the facility would be a great regional opportunity and advised that the Metropolitan Planning Organization had appropriated $200,000.00 to be used to study the appropriateness and demand for a facility in Elliston, Virginia. He said that he was under the impression that Norfolk Southern Railway would not proceed with the project until a need had been demonstrated. Wayne Bowers, Director of Economic Development explained that the purpose of a feasibility study was to convince Norfolk Southern there was a need for a facility by updating the data that was more than 5 years old. He further explained that funding would come from the Commonwealth and not the Metropolitan Planning Organization because funding could be obtained more quickly from the Commonwealth Transportation Board. He advised that the Point of Entry position that had previously been considered would fit into the intermodal facility and that Norfolk Southern would like to have a five year feasibility study. Council Member Ferris stated that he would like for the City Manager to participate in the feasibility study. Without objection, the matter was referred to the City Manager. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. At 3:01 p.m., the Council meeting was declared in recess until 7:00 p.m., in the Council Chamber. ROANOKE CITY COUNCIL REGULAR SESSION JULY 15, 2013 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order- -Roll Call. Mayor Bowers and Council Member Price were absent. The Invocation was delivered by Council Member William D. Bestpitch. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop #50, sponsored by the Woodlawn United Methodist Church. Welcome. Vice -Mayor Rosen. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 18 at 7:00 p.m., and Saturday, July 20 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: Proposal of the City of Roanoke to permanently vacate, discontinue and close an approximately 896 square foot portion of the right -of -way at Church Avenue, S. E, along its southern boundary and Luck Avenue, S. E., along its eastern boundary adjacent to the City Market Garage. R. Brian Townsend, Assistant City Manager for Community Development. Adopted Ordinance No. 39713- 071513 (5 -0). 2. Proposal of Roanoke City Public Schools to amend a rezoning of property at 401 Gilmer Avenue, N. W., (former Oliver Hill Home) which was previously approved by City Council pursuant to Ordinance No. 38164- 072108, subject to a certain proffered condition to allow office, general or professional; museum; and dwelling units on all floors. Curt Baker, Deputy Superintendent. Adopted Ordinance No. 39714-071513 (5.0). 3. Proposal of the City of Roanoke to amend Vision 2001 - 2020, the City's Comprehensive Plan, to include the Parks and Recreation Master Plan Update as an amendment to the Parks and Recreation Master Plan adopted on July 16, 2007, to establish guiding principles and policies for future facility and program development for Parks and Recreation. Steve Buschor, Director, Department of Parks and Recreation. Adopted Ordinance No. 39715- 071513 (5 -0). B. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Owaiian Jones expressed concern for the overall effectiveness of City law enforcement. Frank Smith spoke in regards to zoning issues and the creation of a pawn shop on Franklin Road. Lloyd Long and Barbara Kasongo commented about storm water drainage issues. Matter was referred to the City Manager. Joann Borzotra spoke about concerns for early education. Matter was referred to the City Manager. Neal A. Frazier of Meadowbrook Road pointed out that flooding continually occurs in his yard due to water runoff from Peter's Creek Road. C. ADJOURNMENT - 8:55 P.M. CITY OF ROANOKE p OFFICE OF THE MAYOR • 215 CHURCH AVENUE, S.W,SUITE452 ROANOKE, VIRGINIA 24011 -1594 __ --� TELEPHONE 1540) 89 -2444 FAX 6401853 -1145 DAVID A. BOWERS Mayor July 15, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Rosen and Members of Council: This is to advise you that I will not be present at the 7:00 p.m. session of Council on Monday, July 15, 2013. Best wishes for a successful meeting. Sincerely, David A. Bowers Mayor DAB /ctw it CITY OF ROANOKE CITY COUNCIL r .ls cnaran Aye Noel ( Taylor Municipal Building. Suite 456 ,. Roanoke Virbnia 24011 -1536 Telephone: (540) 953 2541 DAN I D.A. BOW 8125 fx. (540)853 -1145 a Ma.or July 15, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William 1). Bes[pi[ch Raphael F. "Ray' Ferris Sharman P. Lea Anise J. Prim Cour[ Q Rosea Ds id B. Trinkle This is to advise you that I will not be present at the 7:00 p.m. session of Council on Monday, July 15, 2013. Best wishes for a successful meeting. Sincerely, Anita J. Price Council Member AJP /ctw STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov July 17, 2013 Sheila Umberger, Secretary Roanoke Public Library Board Roanoke, Virginia Dear Ms. Umberger: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WERD, CMC Assistant Deputy City Clerk This is to advise you that Marianne Gandee and Benjamin Bazak have qualified as members of the Roanoke Public Library Board for three -year terms of office ending June 30, 2016. Sincerely, Q+ -n . Tsy Stephanie M. Moon, MM City Clerk SMM:jec Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Marianne Gandee, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. MARIANNE GANDEE The foregoing oath of office was taken, sworn to, and subscribed before me by Marianne Gandee this day of 2013. Brenda S. Hamilton, Clerk of the Circuit Court By Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Benjamin Bazak, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. BENJAMIN BAZAK The foregoing oath of office was taken, sworn to, and subscribed before me by Benjamin Bazak this U day of -Vi.(, I- 2013. BrgndA S. Hamilton, Clerk of the Circuit Court Bye l�ta Clerk 51'EPRANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)953 -2541 Fax: (540)853 -1145 E -mail clerkQroanokevAgov July 17, 2013 Carolyn Glover, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Glover: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Stephen Willis has qualified as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016. Sincerely, in� U n •m0O'j Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Stephen Willis, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. j STEPHEN WILLIS The foregoing oath of office was taken, sworn to, and subscribed before me by Stephen Willis this � day of V,V 2013. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853-1145 E -mail: aerkaro sula,va.gov July 17, 2013 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Cari Gates has qualified as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016. Sincerely, �M �. mb"'i Stephanie M. Moon, MMC City Clerk SMM:jec Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Carl Gates, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2016, according to the best of my ability. So help me God. n CARI GATES The foregoing �, Qoath of office was taken, sworn to, and subscribed before me by Can Gates this 1. day of 7dAt.2013. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 851 -2541 Far: (540) 859 -1145 E -mail elerk@roaookeva.gov July 17, 2013 Ann H. Shawver, Secretary City of Roanoke Pension Plan, Board of Trustees Roanoke, Virginia Dear Ms. Shawver: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEDB, CMC Assistant Deputy City Clerk This is to advise you that Gregory W. Feldmann has qualified as a City representative of the City of Roanoke Pension Plan, Board of Trustees, for a four -year term of office ending June 30, 2017. Sincerely, Stephanie Moon, City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Gregory W. Feldmann, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the City of Roanoke Pension Plan, Board of Trustees ending June 30, 2017, according to the best of my ability. So help me God. /jA4II't 41 GREG�Y W. FELDMANN The foregoing oath of office was taken, sworn to, and subscribed before me by Gregory W. Feldmann thisffXday of 2013. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -3541 Fas: (540) 853 -1145 E -mail: clerkCroanakeva.gov July 17, 2013 Robert A. Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Braxton Naff has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Hollie Young ending June 30, 2014. Sincerely, t4L'h 1. bI,) Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Braxton Naff, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Hollie Young ending June 30, 2014, according to the best of my ability. So help me God. i BR TO NAFF l,. The foregoing oath of office was taken, sworn to, and subscribed before me by Braxton Naff thi'day of ::kIlC 2013. Brenda S. Hamilton, Clerk of the Circuit Court %J �> BY I Cl rk STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853-1145 E -mail: ekrkarOanOkeve.gpv July 17, 2013 The Honorable Donald M. Caldwell Commonwealth Attorney Roanoke, Virginia Dear Mr. Caldwell: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 39703- 071513 authorizing the acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and fling of appropriate documents to obtain such funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2013. Sincerely, t4) k-)-). i-? . Stephanie M. Moon, MMC City Clerk Enclosure cc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No, 39703 - 071513. A RESOLUTION authorizing the acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke hereby accepts funding for the regional drug prosecutor's office in the total amount of $100,616 from the Compensation Board of the Commonwealth of Virginia through June 30, 2014, with a local match for Fiscal Year 2013 -2014 of $37,346, making the total funding in the amount of $137,962, as more particularly described in the City Council Agenda Report dated July 15, 2013. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. R-drug pr swum rundmg9 -1513 ATTEST: Yn, City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39704- 071513. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2013 -2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 150 - 4508 -1002 $ 88,104 . City Retirement 35- 150- 4508 -1105 15,964 FICA 35 -150- 4508 -1120 6,740 Medical Insurance 35- 150 - 4508 -1125 11,892 Dental Insurance 35- 150 - 4508 -1126 684 Life Insurance 35- 150 - 4508 -1130 1,048 Disability Insurance 35- 150 - 4508 -1131 286 Telephone 35- 150 - 4508 -2020 750 Administrative Supplies 35- 150 - 4508 -2030 994 Training and Development 35- 150 - 4508 -2044 2,500 Other Rental 35- 150 - 4508 -3075 9,000 Revenues Regional Drug Prosecutor FY14 -Comp Board 35- 150- 4508 -4508 100,616 Regional Drug Prosecutor FY14 -Local Match 35- 150 - 4508 -4509 37,346 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: �'. YYt-1 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: Acceptance of Funding for Drug Prosecutor Background: Federal funding was made available to the Commonwealth of Virginia to be used for the development of several Multi- Jurisdictional Special Drug Prosecutors statewide. The positions were developed to coordinate prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery of criminal assets, and utilize federal, state and local resources to assure maximum prosecutorial effectiveness and to provide specialized prosecutorial resources to the regional drug enforcement effort. The Commonwealth's Attorneys of Craig County, Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of the grant money to fund a Multi- Jurisdictional Special Drug Prosecutor. City Council accepted the Multi- Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full -time Special Drug Prosecutor was hired in July, 1988. Annual re- application for this funding is required. Considerations: On April 15, 1994, funding for the Drug Prosecutor's Office was transferred from the Commonwealth's Attorneys' Services Council to the Compensation Board. The Compensation Board approved funding for the Drug Prosecutor in the amount of $100,616 on May 1, 2013, and funding will continue through June 30, 2014. The local match is $37,346 for a total of $137,962. Funding for the local share is available in General Fund - Transfer to Grant Fund (account number 01- 250- 9310 - 9535). Recommended Action: Accept funding from the Compensation Board in the amount of $100,616 with the City providing local match funding in the amount of $37,346. Authorize the City Manager to execute the requisite documents to obtain the funding from the Compensation Board. All such documents shall be reviewed and approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates for $100,616 in state grant funds and $37,346 in local match, to transfer local match from the General Fund Transfer to Grant Fund account (01 -250- 9310- 9535), and to appropriate funding totaling $137,962 per attachment 1 in accounts to be established by the Director of Finance. Donald S. Caldwell Commonwealth's Attorney Distribution: Council Appointed Officers Attachment 1 Program Accounts 1002 Regular Employee Salaries $88,104 1105 City - Retirement $15,964 1120 FICA $ 6,740 1125 Medical Insurance $11,892 1126 Dental Insurance $ 684 1130 Life Insurance $ 1,048 1131 Long Term Disability Ins. $ 286 3075 Other Rental $ 9,000 2020 Telephones $ 750 2044 Training and Development $ 2,500 2030 Administrative Supplies $ 994 TOTAL $137,962 O0 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: Acceptance of Funding for Drug Prosecutor I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney, to accept funding from the Compensation Board in the amount of $100,616 with the City providing local match funding in the amount of $37,346. 1 further recommend adopting the accompanying budget ordinance to establish revenue estimates for $100,616 in state grant funds and $37,346 in local match, to transfer local match from the General Fund Transfer to Grant Fund account (01 -250- 9310 - 9535), and to appropriate funding totaling $137,962 in accounts to be established by the Director of Finance. - - -------------------- ristopher P. Morrill City Manager Distribution: Council Appointed Officers C IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39705- 071513. A RESOLUTION authorizing acceptance of additional funding for the FY2013 Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Fire Programs, the additional funding for the FY2013 Fire Programs Funds Grant in the amount of $17,354, with no local match required, to be used to purchase equipment and wearing apparel for the Fire Department, such additional funding being more particularly described in the City Council Agenda Report dated July 15, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the additional funding in a form approved by the City Attorney. 3. The City Manager is further directed to famish such additional information as may be required by the Department of Fire Programs in connection with the acceptance of the foregoing additional funding. R -FU'e Pmgam Grant 2013 add'I fundmg 7 -15 -13 ATTEST: Aeo/ wt, City Clerk. , VIRGINIA IN THE COUNCIL OF THE CITY OF ROANOKE The 15th day of July, 2013. No. 39706- 071513. AN ORDINANCE appropriating additional funding from the Commonwealth of Virginia Department of Fire Programs for the FY13 Fire Programs Fund Grant, amending and reordaining certain sections of the 2013 -2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment <$5,000 Wearing Apparel Revenues Fire Program FY13 35- 520 - 3342 -2035 8,677 35- 520- 3342 -2064 8,677 35- 520- 3342 -3342 17,354 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: `ID`s City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: Department of Fire Programs Grant - Additional Funds Background The Fire Programs Fund was established by the General Assembly during the mid- 1980s. Program guidelines require that funds received are non - supplanting and may not be used to replace existing local funding. Program funds are used to supplement the Fire -EMS budget in the General Fund. On January 7, 2013, City Council accepted and appropriated FY 2013 Fire Program funds in the amount of $259,388. The City of Roanoke received funds totaling $276,742, an increase of $17,354 above the anticipated level of funding. The additional funds will be used to purchase equipment and wearing apparel. Considerations: The additional funding totaling $17,354 received from the Virginia Department of Fire Programs needs to be accepted and appropriated. Recommended Action: Adopt the accompanying resolution to accept funding in the amount of $17,354 from the Department of Fire Programs. Adopt the accompanying budget ordinance to increase the revenue estimate in account 35 -520- 3342 -3342 and appropriate funding in the amount of $17,354 for the Fire Programs Grant in accounts to be established by the Director of Finance. -- risw_ -M- her P. - - -- - - - - - -- op M orrill City Manager Distribution: Council Appointed Officers CrW IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39707 - 071513. A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke does hereby accept the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, in the amount of $86,950, with a local match of $86,950, making the total funding in the amount of $173,900, to be used to purchase a heart monitor, computer software, a stretcher, and other safety equipment consistent with the grant, as more particularly described in the City Council Agenda Report dated July 15, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents to accept the grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R- Rescue Squad A Sotaat Fund gan7-15 -13 ATTEST: 1 ,City Clerk. ��JJ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39708 - 071513.. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2013 -2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment Revenues RSAF Equipment FY14 — State RSAF Equipment FY14 — Local 35- 520- 3711 -9015 173,900 35 -520- 3711 -3711 86,950 35- 520 - 3711 -3712 86,950 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT/nEESSTTT �( �� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: RSAF Grant Fund Acceptance Background: The Virginia Department of Health, Office of Emergency Medical Services administers a Rescue Squad Assistance Fund (RSAF) grant program that is awarded twice annually. Roanoke Fire -EMS applied for this grant to purchase a heart monitor, computer software and a stretcher. On July 1, 2013, the State Office of Emergency Medical Services awarded Roanoke Fire -EMS a grant of $86,950 towards the purchase of these items. The grant requires a local match of $86,950. Matching funding for this grant is available in the grant fund (account 35-300-9700-5415). Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this grant. Recommended Action: Adopt the accompanying resolution accepting this grant.as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates for State RSAF funding of $86,950 in revenue account 35-520-3711-371 land local match funding of $86,950 in revenue account 35 -520- 3711 -3712 and to appropriate the total amount of $173,900 in expense account 35- 520 -3711- 901 Christopher P. Morrill City Manager Distribution: Council Appointed Officers Cy,, tia C. Romero, MD, FAAFP Stete Hearth Commasimer Gary R Brown Ovector P. Scott winswo Assistant Director David A. Bishop Roanoke Fire -EMS Department 713 Third Street SW Roanoke, VA 24016 Dear Grant Administrator: COMMONWEALTH of VIRGINIA Department of Health Office of Emergency Medical Services 1041 Technology Park Drive Glen Allen, VA 23059 -4500 July 1, 2013 1 Soo-s23 6D19 (VA c.ly) 804688 -9100 (Mai. office) 804 -898 -9120 (Training Offiw) FAX: 804- 371 -3108 The Office of Emergency Medical Services (OEMs) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and items) your agency has been awarded under this program. The fallowing documents have been included in your grant award package: • Memorandum ofAgreem tor: All three (3) pages of this document must be signed and returned by September 1, 2013. Original or faxed copies will be accepted. • Instructions for Grant Reimbursement: All items must be submitted in order to process your reimbursement. • EquipmentMams/Flnal Report Form: This form must be submitted sixty (60) days after the grant cycle deadline. If your agency has had special conditions placed on your grant award, any and a0 conditions must be met in order to receive reimbursement. All vehicles that are awarded under the RSAF Grant Program must be available for service 24 hours a day — 7 days a week. Any agency that is not fully compliant with EMS data submission through OEMS will not be reimbursed for theirgrarn award until compliance has been fully met Items awarded may be available by state contract, www.eva viroinia eov GEMS recommends your agency purchase under state contract if applicable. For radio equipment purchases, OEMS recommends you check the Virginia Technologies Information Agency (VITA) contract for pricing at the following website htt : /,' wvitavirei ^'aeov /3ervices /def •ltmo vid =3361 . If you have any questions, please contact Amanda Davis, OEMS Grant Program Manager at (804) 888 -9106, Amanda DavisLa ydh viro'nfa eov or Linwood P. Pulling, Grant Specialist at (804) 888 -9105, L' ood Pullin n dh vireinia eov or 1- 800 -523 -6019 for additional grant information. Congratulations, G Brow Enclosures Director VXDHofE-ITH r xw- w.vdh. virginin.gov /oenes Office of Emergency Medical Services Consolidated Grant Program AWARD PAGE July 1, 2013 - June 30, 2014 Grant Period Agency Name: ROANOKE FIRE - EMS DEPARTMENT Grant Number: WV- C09/06 -13 Quantity Funding Amount Item Type (Item) Status Funded t Level Funded ALS Equipment(HeartStart MRx ALS Monitor ) FUNDED 5 50 $50,113.00 Conditions: 13- Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health. 28 -Must be compliant with submitting EMS data including the minimum dataset prescribed technical format as required by Virginia Code 32.1- 116.1. Computer Software(Image Trend Records System) FUNDED 1 50 $25,500.00 Conditions: 21- Special condition(s) - see attached. 28 -Must be compliant with submitting EMS data including the minimum dataset prescribed technical format as required by Virginia Code 32.1- 116.1. Other(Stryker Power Load System) FUNDED 1 50 $11,336.45 Conditions: 13- Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health. 28 -Must be compliant with submitting EMS data including the minimum dataset prescribed technical format as required by Virginia Code 32.1- 116.1. $86,949.45 "�--' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39709- 071513. A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant made to the City in collaboration with Carilion Medical Center, dba Carilion Clinic, from the Virginia Department of Criminal Justice Services; authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided under this grant; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Juvenile Justice and Delinquency Prevention Title II grant made to the City from the Virginia Department of Criminal Justice Services in the amount of $23,612, with no local match from the City, for the term beginning July 1, 2013, through June 30, 2014, to be expended on the City of Roanoke's Project Back on Track, an evidence based treatment program designed in collaboration with the Carilion Clinic Department of Psychiatry and Behavioral Medicine, to reduce the substance use related criminal behaviors of juveniles referred by the courts, professionals or schools, in accordance with all the terms, provisions and conditions relating to the receipt of such funds, as more particularly described in the City Council Agenda Report dated July 15, 2013. 2. The City of Roanoke is authorized to be the primary fiscal agent for this grant and shall be responsible for distributing the grant proceeds to the provider agencies for services provided under this grant. 3. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding, and to execute a contract with Carilion Medical Center, d/b /a Carilion Clinic, to implement the program. All such documents shall be approved as to form by the City Attorney. 4. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTES m. City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39710- 071513. AN ORDINANCE to appropriate funding from the Federal government through the Commonwealth of Virginia for the Juvenile Justice and Delinquency Project Back on Track Grant, amending and reordaining certain sections of the 2013 -2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Revenues Project Back on Track Grant FY14 35- 630 - 5015 -2010 $ 23,612 35- 630 - 5015 -5015 23,612 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ��" STATEMENT OF CONFLICT OF INTEREST i ,' 4 I D 1 C rN k L E state that I have a personal interest in agenda item G 3)regarding 6VQMit't I'USJqx- . 009't�Q irvCy(,�Ptt'U,Q rav&'IboY, %o,Ck or) fl 'I Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 101 day of 1 2013. (SEAL) 40,ut4dI d CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: JJDP Project Back on Track Continuation Grant Background: In 2011, the City of Roanoke, in conjunction with Family Service of Roanoke Valley, initiated a program to reduce substance abuse and youth crime. In May, 2012, the City of Roanoke, in collaboration with Carilion Clinic Department of Psychiatry and Behavioral Medicine, applied to the Virginia Department of Criminal Justice Services under the Juvenile Justice and Delinquency Prevention Title II Grant Program, to fund an evidence -based treatment program designed to reduce youth substance use and youth crime. Family Service of Roanoke Valley continued to work with Carilion Clinic to provide the wraparound case management, service learning, life skills, mentoring, in home, and parent education services integral to the evidence -based program model. Carilion Clinic oversees the project, directly providing the outpatient psychiatric services and the project's coordination. As the grantee of such funds, the City of Roanoke has received notification of continuation funds in the amount of $23,612 in Federal funds. There is no local funding match requirement for this grant. These funds must be expended or obligated during the award period of July 1, 2013, thru June 30, 2014. Considerations: Project Back on Track is an evidence -based program model that Carilion Clinic has adopted for replication in the City of Roanoke to address the problem of disproportionate minority contact and substance use among adolescents (ages 12 -17). In Year II, the expansion to include the County of Roanoke and the City of Salem was successful in bringing the project to its potential capacity. No Roanoke City client was placed on a waiting list. All were served upon referral in a timely manner. In Year III the expansion was even more successful with an enrollment increase from 25 youth to 47 youth, almost doubling the project's impact. In Year III, 18 youth from the City of Roanoke were enrolled, 29 from the other Roanoke Valley jurisdictions including Roanoke and Botetourt Counties and the City of Salem. In Year IV it is proposed to again include service to youth in the Counties of Roanoke and Botetourt and the City of Salem, in addition to the priority population of City of Roanoke youth. Project Back on Track uses counseling (individual, group, and family therapy), parent education, psycho - educational life skills, case management, and mentoring and service learning to reduce the substance use - related criminal behaviors of juveniles referred by the courts, professionals or schools. Project Back on Track in Roanoke is completing its third year of implementation, demonstrating success at keeping youth and their families engaged in its intensive set of services. Nationally, the project documented its success as a diversionary program, decreasing criminal recidivism and reducing substance using behaviors. In Year IV it is the project goal to engage a total of 25 youth and 25 parents /legal guardians (prioritizing African American clients) to achieve the objective of avoiding subsequent criminal offenses and abstinence from substance use. In Year IV (July 1, 2013 -June 30, 2014), the Carillon Clinic will continue to assume the role as lead agency in the project through contracted services with the City of Roanoke and the procurement of appropriate services from Family Service of Roanoke Valley and other appropriate program partners. Recommended Actions: Accept the Virginia Department of Criminal Justice Services Juvenile Justice and Delinquency Prevention Title II grant in the amount of $23,612, and authorize the City Manager to execute the grant documents substantially similar in form to the attached contract with Carilion Medical Center D /B /A Carilion Clinic (Psychiatry and Behavioral Medicine). All documents shall be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $23,612 and to appropriate the same amount to Fees for Professional Services in an account to be established by the Director of Finance in the Grant Fund. �#rfstopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human and Social Services Carol Tuning, Human Services Coordinator COMMONWEALTH of VIRGINIA Department iCriminal Justice Services 1100 Bank Street Garth L. Wheeler Richmond. Mr9iola 23219 Director (804)]86 -0000 June 17, 2013 TDD (804) 306 -8732 Mr. Christopher P. Morrill City Manager City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Tide: JJDP - Project Back an Track Dear Mr. Morrill: I am pleased to advise you that grant number 14- 111 for the above- referenced grant program has been approved for a total award of $23,612 in Federal Funds. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully; as some require action on your part before we will disburse grant funds. Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this information carefully as it contains details on processing financial and progress reports, as well as requesting awarded funds. Remember all f ttem cial and progress reports, budget amendment requests and request for funds must be processed through our online Grants Management Information System fGMIS). We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Demian Futterman at (804) 786 -0092. Sincerely, "Yz Garth L. Wheeler Enclosures cc: Ms. Carol Tuning, Human Services Coordinator Ms. Ann Shawver, Director of Finance Mr. Deming Futterman, DCJS Monitor Criminal Justice Service Board • Committee an Training •Advisory Committee on Juvenile Justice Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs Private Security Services Advisory Board • Criminal Justice Information Systems Committee w,vvve ls.yirginia.gov Department of Criminal Justice Services Ilnnaeak SVeel, Itta Flongakhmord,VA M19 Statement of Grant Award /Acceptance Subgrantee: Roanoke City Date: June 17, 2013 Grant Period: Crant Number: From: 07/012013 Through: 06/30/2014 14- D2242IJ12 TOTALS Project Director Project Administrator Finance Officer Me Cmnl'rnam, Mr. Christopher P Morn 11 Ms Ann Shawrer Iloman Service, Coordmatur Ply Menager i it emr of France City of Rnauokc Ca, of Roanoke C'ayul RO.ke 339 Salem Avenue, SW 215 Church Arenoe, SW 21i Church A,.-, SW, Rm 461 Roanoke, VA 24016 [ooviAr,VA 24011 Roanok, VA 24011 Phone: (540) 853 -1721 Phone: (540)X53 -2333 Phone: 154019532521 Email: cardomng`.rmmakeye,m, Email: ch... nmrnl lrlmor.kevago. Email Ann.Sha,,m6a�manoke,.,, Grant Award Budget Budget categories DCJS Funds Federal General Specie) Local TOTALS Im.el $o 50 so $0 50 Supph'.'i Othcr $0 50 so s0 $0 Personnel $0 so 50 so 40 Indlect Cost so $0 $0 So $0 Fquipmcnt $o $0 $0 $0 $0 Consultant $23,612 $0 $0 $o $23.612 Totals $23,612 s0 SD SO 823.612 This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special conditions attached thereto. z arth L, Wheeler, Director The under,igned, hiring r,,civm the Statement of Grant Awn N /Aaeptance and the Condition, almahed thl,Itq does hereby accept thisgrent and agree to the conditions pertaining thereto, 1110% day of ,20 , Signature. Title: STATEMENT OF GRANT AWARD SPECIAL CONDITIONS Department of Criminal Justice Services 1100 Bank Street, 12" Floor Richmond, Virginia 23219 For the Juvenile Justice and Delinquency Prevention Title 11 Grant Program Subgrantee: Roanoke City Grant Number: 14- D2242JJ12 Federal Catalog Number. 16.540 Title: JJDP - Project Back on Track Date: June 17, 2013 The following conditions are attached to and made a part of this grant award. I. Where the Statement of Grant Award reflects a required match contriburi on by the grant recipient, the recipient agrees, by accepting the award, to provide the match as shown in nonfederal match. 2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees'. a. To use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCJS; IF To adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and c. To comply with all terms, conditions and assurances either attached to this award or submitted with the grant application. 3. The grantee agrees to submit such reports as requested by DCJS on forms provided by DCJS, or through the Grants Management Information System (GMIS). Funds from this grant will riot be reimbursed, ifany required financial or progress report is overdue by more than 30 days unless goad cause is submitted for missing the reporting deadline. a. Federal performance indicator reporting is required as pan of the DCJS reporting. Data should be reported using the matrixes provided by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), which can be downloaded at bttps Owwwo'do- dctatore/helo'oroeram loeic modelcfmneranttD =3. 4. Grant funds are usually disbursed quarterly. Grant and local match funds are expended and /or obligated during the grant period. The final request for funds must be submitted by the 12" working day after the end of the grant period. All legal obligations must be liquidated no later than 90 days alter the end of the grant period. The grant recipient agrees to submit to the DCJS a final grant financial report, and return all unexpended grant funds that were received within 90 -days after the end of the grant. 5. Budget Amendment Requests must be submitted through CMIS by the Project Director, Program Administrator, or Finance Officer, and must be accompanied by the Budget Amendment Form. This Budget Amendment form will serve as the narrative that should be uploaded to GMIS when submitting the request. No more than two such amendments will be permitted during the grant period. The deadline for all budget amendments to be submitted will be 60 days prior to the end of the grant year. 6. By Acceptance of this grant award by a local government applicant constitutes its agreement that it assumes full responsibility for the management of all aspects ofthe grant and the activities funded by the grant, including assuring Proper fiscal management of and accounting for grant funds: assuring that personnel paid with grant funds are hired, supervised and evaluated in accord with the local government's established employment and personnel policies; and assuring that all terms, conditions and assurances —those submitted with the grant application, and those issued with this award —are complied with. 7. Any delegation of responsibility for carrying out grant- funded activities to an office or department not a pan of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terns, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award. 8. The grantee agrees to comply with the Virginia Public Procurement Act (§ 22-4301 et seq) ham// tat va.us/dro/Man Is /docs/yooa him. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted m a manner so as to provide maximum open and free competition. An exemption to this regulation requires the prior approval of the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the DCJS. Permission to make sole source procurements must be obtained from DCJS in advance. 9. The grantee may follow their own established travel rates ifthey have an established travel policy. If a grantee does not have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual reasonable expenses, For future reference please refer to the following IRS website for the most current mileage rate: htto'Uwww irs.eov /new room /article /O id= 232017 did hind. Transportation costs for air and rail must be at coach rates. 10. Project Income -Any funds generated as a direct result of DCJS grant funded projects are deemed project income. Project income must be reported on the Subgrant Financial Reparrjor Project Income form provided by DCJS. Instructions for the Project Income form can be downloaded at: htto' //www.dcjs,yirginia.govifoms/grants _ bar ntP - ectincomclnstructions doc. The Project Income form can also be downloaded from the DCJS website at: him I/www.dc s virgin's gov fomsia,ants'subarantprojectiticame ills. Examples of project income might include service fees, client fees; usage or rental fees; sales of materials; or income received from sale of seized and forfeited assets (cash, personal or real property included). 11. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Priracy Certificate, when required, in accordance with the requirements of 28 CFR Pan 22. Please refer to the following OJJDP link for more about this special condition: hide //a jdp.ncjrs ore /fi ndowprivacy.odf 12. The grantee agrees to comply with the Department of Justice's requirements of 28 CFR Par 46 - Protection of Human Subjects. These federal requirements can be downloaded at http,' /www.acces,�(r /waisidx 04f28cfr46 04.html. 13, The recipient agrees to assist OJJDP in complying with the National Environmental Policy Act (NEPA), and other related federal environmental impact analyses requirements in the use o(these grant funds. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds. Recipient understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the recipient, subrecipient, or any third party and the activity needs to be undertaken in order to use these grant funds.. this special condition most first be met. The activities covered by this special condition are a. New construction; b. Minor renovation or remodeling of a property either (0 listed on or eligible for hand, on the National Register of Historic Places or (ii) located within a I DO -year Flood plain; c, A renovation, lease, or any other proposed use of a building or facility that will either (1) result in a change in its basic prior use or (it) significantly change its sire; and d. Implementation of anew program involving the use of them icaIs other than chemicals that are (i) purchased as an incidental component of funded activity and (it) traditionally used, for example, in office, household, recreational, or education environments. 14. The subgramee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable: • Title VI o(the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin in the delivery of services (42 U.S.C. § 2000d), and the DOJ implementing regulations at 28 C.F.R. Pan 42, Subpart Q • The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis i f race, color, national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(cX 1)), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D; • Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery of services and employment practical (29 U.S.C. § 794), and the DO] implementing regulations at 28 C.F.R. Part 42, Subpart G; • Title II of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (42 U.S.C. § 12132), and the DOI implementing regulations at 28 C.F.R- Pan 35; • Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs and activities (20 U.S.C. § 1681), and the DOJ implementing regulations at 28 C.F.R. Pan 54; • The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery ofservices (42 U, S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Pan 42, Subpart l; and • The DOJ regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the basis of religion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious activities (28 C.F.R. Pan 38). • The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in JJDPA- funded programs or activities (42 U.S.0 § 5672(6)), • Section 1407 of the Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment and the delivery of services or benefits on the basis ofrace, color, national origin, religion, sex. and disability in VOCA - funded programs or activities. (42 U.S.C. § 10604). 15. The suhgramee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 16. Scheduled Audit - The grantee agrees to forward a copy of the scheduled audit of this grant award. Please forward to DCJS Attention: FINANCE. 17. Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions: (Z) COMMONWEALTH of VIRGINIA Department of Criminal Justice Services 1100 Bank Street GarN L Wheeler Richmond, Virginia 23219 Director (804) 9864000 NOTICE Too (804) 386 -8732 To: Grants Project Administrator From: Janice Waddy, DCJS Grants Administrator Re: Post Award Instructions and Reporting Requirements PLEASE READ VERY CAREFULLY. ❑ GRANT AWARD AND SPECIAL CONDITIONS: Please review your Award and Special Conditions very carefully. Pay attention to Nle last Special Condition listed. This Special Condition may require additional documentation from you before gram funds can be released. Sign and date the grant award acceptance and submit any Special Condition documentation to: Grants Administration Department of Criminal Justice Services 1100 Bank Street 12th Floor Richmond, Virginia 23219 ❑ REPORTING REQUIREMENTS By accepting the accompanying grant award, you are agreeing to submit on -line quarterly progress and financial reports for this grant throughout the grant period, as well as final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required Financial and Progress reports for the current grant are more than thirty (30) days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision Financial reports and progress repot are due no later than the close of business on the 126' working day after the end of the quarter ( *except Offender Reentry and Transitional Services (lormerty papa) reports which are due by the last working day of the end of the following month). Also, V -STOP and Sexual Assault Grant Programs' progress reports are submitted on semi - annual basis 1216 working day after 6130 and 12131 quarters. Reports are required even if no expenditures have occurred during the quarter. Criminal Justice Service Board • Committee on Training • Advisory Committee on Juvenile Justice Advisory Committee to Court Appointed Special Advocate and Children's Justice Ad Programs Private Security services Advisory Board • Criminal Justice irrormation Systems Committee vrv. w.dcjs virginia.gov will not be honored from grant recipients who do not fulfill this reporting obligation. A schedule of due dates is also attached for your reference. ❑ PROGRESS REPORTS Refer to our website: httn- / /www.dc's.virginia.gov/ for submitting progress reports through the Grants Management Online Information System. In order to use this web -based system, if you have not previously done so, you must obtain a user name and password set up by DCJS Grants Administration. You are required to use the on -line system to submit your progress reports. Paver conies ofproeress reports will no loneer be accepted! ❑ FINANCIAL REPORTS Refer to our website for submitting financial reports through the Grants Management Online Information System. In order to use this web -based system, if you have not previously done so, you must obtain a user name and password set up by DCJS Grants Administration. The address is http- / /www dcis virginia gov /wrantsAdministration/gmis /index cfm ?menuLevel =4. Paper copies of the financial reports will no loneer be accepted .0 You are required tome the Online system in reporting Vour expenditures. ❑ REQUESTING GRANT FUNDS Refer to our website for requesting funds through the Grants Management Online Information System. In order to use this web -based system, if you have not previously done so, you must obtain a user name and password set up by DCJS Grants Administration. *Please note, you can access this system using the same password assigned for the on -line financial reporting system. The address is: http- / /www dcis virginia gov /grmtsAdministration/pmis /index cfm ?menuLevel =4. You are required to use the online system for requesting funds. ❑ BUDGET AMENDMENTS Budgets can be amended in most DCJS grant programs with prior approval. Please review your special conditions carefully to determine the requirements and procedures for amending budgets. Refer to our website for the Grants Management Online Information System. *Please note again that you can access this system using the same password assigned for the on -line financial reporting system. The address is: htto-H/ dcis virginia gov /2mntsAdministrationigmis /index cfm ?menuLevel =4. Paper copies ofthe Budget Amendments will no longer be accepted. You are required to use the un -line system for submilling budget amendments. If you have any questions, please contact Virginia Sneed (804) 786 -5491 or by e -mail at virginia .sneed @dcjs.virginia.gov. genpgms. PROJECTED DUE DATES FINANCIAL & PROGRESS REPORTS Reports are due by the 12th working davfollowmg the close of the quarter covered in the report. Financial reports are required even jno expenditures have occurred "Please note that V -.STOP and Sexual Assault progress reports are semi - annual and due the 12" working day after 6/30 and 12131. �QUARTER ENDING DUE DATE — � 33112013 — 4/16/2013 6/30/2013 JE 7/17/2013 9/30/2013 10/17/2013 12/31/2013 T21/2014 C9/30/2014 3/31/2014 6/30/2014 4/16/2014 7/17/2014 10/17/2014 STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (540) &53 -2541 Fax. (540) 853 -1145 E-r,u] clerk ©rovtokeva.gov July 17, 2013 Cindy H. Poulton, Clerk Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Poulton: JONATHAN E CRMT, CMC Deputy City Clerk CECELIA T_ W EBB, CMC Assistant Deputy City Clerk I am enclosing copy of Budget Ordinance No. 39711 - 071513 adopting an amendment to the 2013 -2014 School Board Categorical Budget, and amending and reordaining certain sections of the School General Fund and School Food Service Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2013, and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39711- 071513. AN ORDINANCE to adopt an amendment to the 2013 -2014 School Board Categorical Budget, amending and reordaining certain sections of the School General Fund and School Food Service Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013 -2014 School General Fund and School Food Service Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: School General Fund Revenues $ 2,443,570 Appropriations 91,000 Fund Balance - Unappropriated 2,325,570 School Food Service Fund Appropriations 936,905 Fund Balance - Unappropriated (936,905) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City ��Clerk. .�0� July 15, 2013 The Honorable David Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official School Board action on Tuesday, July 9, 2013, the Board respectfully requests that City Council approve amend- ments to the School Division's 2013 -14 Categorical Budget as reflected in the attached. On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton Clerk Attachment pc: Dan Callaghan Chris Morrill Ann Shawver Rita D. Bishop ROANOKE CITY PUBLIC SCHOOLS School Board Todd A. Putney Chairman Suzanne P. Moore Vice Chairman William B. Hopkins, Jr. Mae G. Huff Annette Lewis Lori E. Vaught Richard Willis Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board p: 540- 853 -2381 f: 540 -853 -2951 P.O. Box 13145 Roanoke, VA 24031 ..rcps.info § (k (! . ƒ ° \ \)) !! := |!ozl��•« °! _!. " , , !« !i!§i §l :�• !! ..�.E» :!!!!§ ;! ! |§ § §) § §!) §! § § § § | ! . ƒ ° \ \)) !! := |!ozl��•« °! _!. " , , !« !i!§i §l :�• !! ..�.E» :!!!!§ ;! ! t k� §k! §§� � - , - - | | ) \ 1 0 \ } ) ) \ \ \ \ R R KE ! 4 [ [ ! ! • • ! 4 1 0 \ } ) ) \ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: Amendment to the Roanoke City Public Schools (RCPS) FY 2013- 2014 Categorical Budget Background: The School Board adopted the RCPS Categorical Budget for fiscal year 2013 -14 on March 12, 2013. The March adoption met the timing requirements set forth in the Charter of the City of Roanoke and was subsequently adopted by City Council on May 13, 2013. On July 9, 2013, the School Board approved an amendment to the School General and Food Service Funds based on updated revenue forecasts from the Commonwealth and the City and preliminary actual expenditures for FY 2012- 2013. Considerations The Commonwealth revised their revenue estimate upward due in part to a substantial increase in the RCPS Average Daily Membership (ADM) number reported in March. The City was able to provide a higher funding estimate based on the FY 2013 performance of several key local taxes. The increased revenue estimate enabled RCPS to reduce the amount of fund balance reserves previously required to balance the FY 2013 -2014 budget. The proposed amendment for the School General Fund also includes an increase in the transfer to the Athletics Fund related to increased salary costs. The Food Service Fund has been adjusted to reflect rising food costs and the increase will be funded by Food Service Fund balance reserves. Mayor Bowers and Members of Roanoke City Council July 15, 2013 Page 2 Details of the categorical budget changes are listed in the chart below: ATHLETICS FUND REVENUES MAY 2013 PROPOSED DIFFERENCE 1,691,000 - EXPENDITURES ADOPTED BUDGET AMENDED BUDGET ADOPT /PROPOSED GENERAL FUND FOOD SERVICE FUND REVENUE CATEGORY REVENUES S 6,057,126 $ STATE REVENUES $ 68439,745 $ 70,321,715 S 1881,970 $ CITY REVENUES 73,944,800 74,506,400 561,600 S OTHER REVENUES E 1 no Ono 5 Ion non TOTAL REVENUES $147,484,545 5149928,115 $ 2443,570 EXPENDITURE CATEGORY INSTRUCTION $104,290,337 $104,290,337 ADMINISTRATION/ATTENDANCE AND HEALTH 12,280,525 12 280,525 - TRANSPORTATION 10,184460 10,184,460 INTERFUND TRANSFER TO ATHLETICS 1,500,000 1,591,000 91,000 OPERATIONS AND FACILITIES 15,839,119 15,839,119 - DEBT SERVICE 15.523,945 75,523,94 TOTAL EXPENDITURES $159,618,386 S159,709, 386 S 91,000 GENERAL FUND BALANCE 5(12,133,841) 5 (9,781,271) $2,325,570 ATHLETICS FUND REVENUES $ 1,691,000 S 1,691,000 - EXPENDITURES $ 1,691,000 S 1,691,000 FOOD SERVICE FUND REVENUES S 6,057,126 $ 6,057,126 EXPENDITURES $ 6,350,000 $ 7,286,905 S 936,905 FOOD SERVICE FUND BALANCE $ (292,874) S (1,229,779) S (936,905) Recommended Action: We recommend that you concur with this report of the School Board and adopt the amendment to the 2013-14 Categorical Budget. Adopt the accompanying budget ordinance to increase revenues and expenditures and appropriate fund balance of the School General Fund and Food Service Fund. ANN'.SHAWVER Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: JONATHAN E. CRAFT. CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 39702- 071513 increasing and establishing the annual salaries of the Mayor, Vice -Mayor and Council Members for fiscal year beginning July 1, 2014. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting held on Monday, July 1, 2013, and also adopted on its second and final reading on Monday, July 15, 2013, and is in full force and effect on and after July 1, 2014 and shall be first paid with the paycheck of July 2, 2014. Sincerely, M Stephanie M. Moon, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Carolyn H. Glover, Director of Human Resources Jody Lawson, Payroll and Systems Administrator, Department of Finance CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (540)853 -2541 Fey: (540) 853 -1145 &mail. clerk@,.rektve. goy STEPHANIE M. MOON, MMC Cary Clerk July 17, 2013 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: JONATHAN E. CRAFT. CMC Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 39702- 071513 increasing and establishing the annual salaries of the Mayor, Vice -Mayor and Council Members for fiscal year beginning July 1, 2014. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting held on Monday, July 1, 2013, and also adopted on its second and final reading on Monday, July 15, 2013, and is in full force and effect on and after July 1, 2014 and shall be first paid with the paycheck of July 2, 2014. Sincerely, M Stephanie M. Moon, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Carolyn H. Glover, Director of Human Resources Jody Lawson, Payroll and Systems Administrator, Department of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39702-071513. AN ORDINANCE increasing and establishing the annual salaries of the Mayor, Vice- Mayor and Council members for fiscal year beginning July 1, 2014; and providing for an effective date. BE IT ORDAINED by the Council of the City of Roanoke as follows: The annual salaries of the Mayor, Vice -Mayor and Council members shall be increased by ten percent (10 %) for the fiscal year beginning July 1, 2014 and ending June 30, 2015, to the following annual amounts:: Mayor $22,000 Vice -Mayor $18,216 Council Members $17,116 These annual salaries shall apply for succeeding fiscal years unless subsequently modified by ordinance duly adopted by Council. 2. The provisions of this ordinance shall be in full force and effect on and after July 1, 2014 and shall be first paid with the paycheck of July 2, 2014. ATTEST: �. City Clerk. /0.0.. Mr. Mayor and City Council Members: My name is William Drewery, this is the fifth and I hope the last time that I wi" discuss this controversial issue. As I have stated before, I am not against giving you a modest raise for the duties that you perform while serving on this council. What i was against from the beginning was the amount and the way the matter was being handled. Though there is little doubt that you are going to vote on giving yourselves a raise, this in itself is a dishearten fact. What other business, and this is a business, can the employee's vote on the amount of compensation that they should receive? The city employees are going to receive a net raise in their paycheck of about 2 %, with an 8% increase. That is the numbers that was being introducing last session. Why then would the members of this council want a 10% pay increase, if they want to be in the same range as the rest? The way that I see the breakdown was 5° %was going to retirement, 1 °% to pension, 2% raise. That adds up to only 8 %. Where is the other 2% going? I know that the answer will be one that will not make everyone happy, so with this last thought in mind I will say this to you. I am wondering just where the citizens of Roanoke are? Why they are not lined up down Church Ave. as far as the eye can see. As 1 was watching RVTelevision, I noticed that with the increase you will be in line with several city employees pay grade, the only problem with that is that they are full time and your job is part- time. So, as a wise man once said, you get exactly what you deserved STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S W., Suite 456 Roanoke, Virginia 24011-1536 Telephove (540) 853 -2541 Fax (540) 853 -1145 Emsl clerk @rounokevagov July 17, 2013 JONATHAN E CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, ( MC AeosWei Deputy City Clerk The Honorable Mark Warner, Member, U.S. Senate The Honorable Timothy Kaine, Member, U.S. Senate The Honorable Robert Goodlatte, Member, U.S. House of Representatives The Honorable Morgan Griffith, Member, U.S. House of Representatives U. S. Customs and Border Protection Gentlemen: I am enclosing copy of Resolution No. 39712- 071513 in support of full -time staffing of Port of Entry #1412 and requesting that the U.S. Customs and Border Protection appoint a full -time staff person to Port of Entry #1412 that will allow for continued smooth functioning of the freight transportation system and future international development and commerce for the entire region. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2013. Sincerely, VjE��b) -t� oon, MM City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance '\ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39712- 071513. A RESOLUTION in support of full -time staffing of Port of Entry #1412. Whereas, the interconnection between freight transportation and economic development is a vital concern of the City of Roanoke; Whereas, Port of Entry #1412, located at the New River Airport in Pulaski County, Virginia, serves the surrounding area which includes the entire Roanoke Valley; Whereas, having a staffed and functional Port of Entry is a critical component of regional freight transportation logistics and supply chains and the regional economy; Whereas, there is no other U. S. Customs and Border Protection facility within two hours of the Roanoke Valley; Whereas, Port of Entry #1412 serves a region covering 25 counties and 11 cities in Central, Western, Southwestern, and Southside Virginia; and Whereas, the U. S. Customs and Border Protection support to the international community has a significant impact on freight and logistics supply chains, as well as on the local economy and requires equal international access as found throughout the United States. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby supports full -time staffing of Port of Entry #1412 and requests that the U. S. Customs and Border Protection appoint a full -time staff person to Port of Entry #1412 that will allow for continued smooth functioning of the freight transportation system and future international development and commerce for the entire region. The City Clerk is directed to provide attested copies of this Resolution to the U.S. Custom and Border Protection, and to the offices of the Honorable Mark Warner, United States Senator, the Honorable Timothy Kaine, United States Senator, the Honorable Robert Goodlatte, Member of Congress, and the Honorable Morgan Griffith, Member of Congress. ATTEST: City Clerk.�Ur�i STEPHANIE M. MOON, MMC City Clerk Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (540) 859 -2541 Fax: (540) 853 -1145 E -mail clerk@roanokeva. gov July 17, 2013 JONATHAN E CRAFT, CMC Deputy City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 39713- 071513 permanently vacating, discontinuing and closing an approximately 896 square foot portion of the right -of -way of Church Avenue, S. E., along its southern boundary and Luck Avenue, S. E., along its eastern boundary adjacent to Official Tax Map No. 4015004. Pursuant to Ordinance No. 39713 - 071513, if certain conditions have not been met within one year from July 15, 2013, then such ordinances shall be null and void with no further action by City Council being necessary. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2013; and is in full force and effect upon its passage. Sincerely, yy� `�.— '`'tJo 11. j'i Stephanie M. Moon, MMC City Clerk Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No.. 39713- 071513. AN ORDINANCE permanently vacating, discontinuing and closing a certain public right -of -way in the City of Roanoke, as more particularly described hereinafter; and dispensing with the second reading by title of this ordinance. WHEREAS, the City of Roanoke filed an application with the Council of the City of Roanoke, Virginia ( "City Councip,), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right -of -way described hereinafter; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30 -14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on July 15, 2013, after due and timely notice thereof as required by §30 -14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right -of -way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right -of -way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right -of -way situate in the City of Roanoke, Virginia, and more particularly described as follows: 1 BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the City of Roanoke, Virginia, as Grantee, the City of Roanoke being the only Grantee in this matter, and pay such fees and charges as we required by the Clerk to effect such recordation. BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. BE IT FINALLY ORDAINED that pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: n)' 11' City Clerk. K\Talevi\Meesures\Rlan gCommission Measures \Vacate -ROE Church and Cuk doc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: 25 Church Avenue, S.E. Right -of -way Closure Request Planning Commission Public Hearing and Recommendation The Planning Commission held a public hearing on Tuesday, July 9, 2013. By a vote of 6 -0, the Commission recommended vacation of an approximately 896 square foot portion of the right -of -way of Church Avenue, S.E. along its southern boundary and Luck Avenue, S.E., along its eastern boundary adjacent to Tax Map No. 401 5004. This right -of -way vacation will enable construction of a hotel above the existing Market garage, in order to eliminate potential encroachment of proposed balconies on the north elevation of the proposed hotel. Vacation should be subject to the following conditions: 1. The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. 2. Upon meeting all other conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of one year from the date of adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. Planning Commission Public Hearing Discussion: None. Lora Katz, Chair City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney APPLICATION ROANOKE STREET OR ALLEY VACATION Date: 1a -2— To: Office of the City Clerk Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and Include all reguimd documentation and a check for the filing fee. Application Is hereby submitted for street or alley vacation for the property located at: Name of Applicant/Contact Person: ��rhr —� %OLV S.p�'(� Mailing ddress: AzlstST� X 1 1 CLT�( 9 �1S rltutCk AyjF S•W. _ r Telephone:ayD) $'5- -- " ,� Fax: Applicant(s) signatur (Slit_ 8 -113 E -mail: -5TJA- w3.ToWNSE'ND0 V opw"Ae va i have read, signed and dated the attached page outlining conditions required for a successful closure. CR rir�g pp gS�i3 ' Gi ag EE ikk E -yogi N�wv, All toll 33� ��� e.ean n rims— ex nnnzas � +�`Y 3g gk��k ° � � :aS a"aOO. aQ0 AA aa*.� •'A \V A :.AAA 8 � �i ��ia g ° jl\ CsfY,N, n i J °Cs g � 3 h � X'44 xk °m"+x soar "t M1 �. p. 6 fiE R �k� �„,_� sa' #\ Y Cff W / U N 0� sp O Re Mg u :`e 53 16'YC M%2/ — 3'S 3nN3rld)/,?a7 IS g5� 3 gvu pub. old € 11gak3 0,01 MINI e, 91hi g "Bull I 9-35a F =.fbu Proposed Vacation of an Approximately 894 Portion of Church Avenue and Luck Avenue Brian Townsend to: Stephanie Moon 06/06/2013 03:58 PM Cc: Rebecca Cockram Stephanie—in response to your inquiry, the City of Roanoke is the one and only abutting property owner to those portions of Church Avenue, S.E. and Luck Avenue, S.E which are proposed to be vacated per the application filed on behalf of the City of Roanoke under my signature in your office earlierthis week. Should you have any questions, please do not hesitate to contact me. Thank you. Brian Townsend Assistant City Manager for Community Development City of Roanoke (540) 853 -2333 CITY OF ROANOKE, PCB PLANNING, BLDG., DEV 215 CHURCH 166 ROANOKE VA 24011 REFERENCE: 80076514 13361091 State of Virginia City of Roanoke The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke 'Times am@ and a maximum boor area ratio of s.0. The lampirell ive plan designates thew opfamily PUBLIC HEARING and family NOTICE a`ro'ae.e'a'd ,ef ne Iproperty i is mixed use All p.hire rearings PUBLIC HEARING NOTIC aavamaea barer, wnl be held In the City Council Chamber, fourth Door, noel . Taylor Munitlpal BUllEing, 215 Church Avenue, S. W., Rabili npreatlons are available for review In the Planning Mining and Development .!file, Room fee, 215 Crash AVe. S.W. Roanoke. VA. Any den witA adlsabllity rep ing any special m.Uaflon to attend or partielpate In the hearings should and I, (the undersigned) an authorized representative I Development at (54 D) of the Times -World Corporation, which corporation esav1. the scheduled P prl °r t. at sob,. data is publisher of the Roanoke Times, a daily hearing newspaper published in Roanoke, in the State of T.1'." n ��bld is'bigan Virginia, do certify that the annexed notice was h d pubic hearing .n July B, bent, at 130 P.m., published in said newspapers on the following ° me matter dates: thesebepo as',ne: consider Arad ... I from the CBy of Roanoke to permanently binromleve, vecme, and all an ppmximately 996 square feat portion of the 1111 .Lway of Church Avenue, S.E. long its City /County of Roanoke, Commonwealth /State of omem boundary and Luck Avenue, S.E. along its Virginia. Sworn and subscribed before me this eastern haunaary ad)arent lathe Market Garage to /arc. day of July 2013. Witness my hand and enable uunoureati i ii a official seal. 1 PUBLISHED ON: 06/26 07/03 TOTAL COST: 1,122.00 FILED ON[ 07/10/13 Notary Public Market Garage In order to e laminate potential ealconleso othenorth a evales on me . e evanon as pmpaaea. Application by Roanoke City Public Schools to amend conditions proffered as pan of Avenue rezoning w 401 urn, Official Tax No 2011424, previously ac°eplea by A, Coan.il gy mdmanoe 331640 x210 G. Tee application nitioon 11 also r ..face, general ° w&-rmnab museum: an, awelkng uneds on At fl.... Me zoning of the flagon, oIII man. In Mixed Use lzviIAl dondllono, E(Mxf.)h. permlm,in In d d ca['dg rtes: card. nsal: o rolal, pnels Institutional and mmmanly fielntles; and smry; with a madmuM density of one dwelling unit _____ __per 2,5_00 5_pu_ar_e lee_, of loi Amendment to Vision 2001 -2020, the City's ncl ee thewParlk x'nd Recreation Master Plan opthe Parks and Rec ¢anon master Plan adopted on July 16, 2007.'. The plan esra bitshaw gulling principles and policies for fmure faalityandi gram. Ievelopment fm. Parka and 4eareatlon. The top five priorities for facilities eam II ghb rhoo paNSe Indoor funs .. E mcuith , paved greens y [,file, waikh, and hieing hails, and pmygrounk, Mel on five err rifles far programs comprise da w llicos'e [nature 1mgremsoar `dial ants, ate, ..mess 'programs, and ca o g. k.y.king, rid paddle I City Counal will hold e Is to heart,, on its f°resald applloatmns an July 15, 2013, a1 ]:00 p.m., l the matter n,avee heard. 3lephanie M. Mean, MMA etema Cry clry PlanninCommission IThe Clly of Roanoke Board of ap"gA peals wlll hold public hear no °n July 10, 2013, at 1:00 p.m., or as soda heard ro consider th :a applications: pA'I ees� f and D ro/ ARD, Propenix, l for propene located at 2263 Maiden Olfidal Tax No, 1.632021 s ngefemily Dist n, rotr e t0 Seamin 36.2 705(0Lit Roanoke 1 oke e . (9T9)rY as m ended, t. perm[, an u In volume, area, or °ne or extent of n °nf ing at ed( m [aggregate of finman pertem of a man onforad, ld If, I use at mia n °aI dan Rebeaa Cochram, Stt City, CIry BwN Of Zoning APPeab (13361091) Authorized Signature: Billing Services Representative 011�� PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave. S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at (540) 853 -1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold a public hearing on July 9, 2013, at 1:30 p.m., or as soon as the matter may be heard, to consider these applications: A request from the City of Roanoke to permanently discontinue, vacate, and close an approximately 894 square foot portion of the right -of -way of Church Avenue, S.E. along its southern boundary and Luck Avenue, S.E. along its eastern boundary adjacent to the Market Garage to enable construction of a hotel above the existing Market Garage in order to eliminate potential encroachment of proposed balconies on the north elevation as proposed. Application by Roanoke City Public Schools to amend conditions proffered as part of a rezoning at 401 Gilmer Avenue, N.W., bearing Official Tax No. 2011424, previously accepted by City Council by Ordinance 38164 - 072108. The application is to amend a certain condition to allow office, general or professional; museum; and dwelling units on all floors. The zoning of the property will remain Mixed Use District with conditions, (MX(c)), permitting these land use categories: residential; commercial; public, institutional and community facilities; and accessory; with a maximum density of one dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for single and two family residential uses. The proposed use of the property is mixed -use building. Amendment to Vision 2001 -2020, the City's comprehensive plan, to include the Park and Recreation Master Plan Update as an amendment to the Parks and Recreation Master Plan adopted on July 16, 2007. The plan establishes guiding principles and policies for future facility and program development for Parks and Recreation. The top five priorities for facilities comprise small neighborhood parks, indoor fitness and exercise facilities, paved greenway trials, walking and hiking trails, and playgrounds. The top five priorities for programs comprise adult fitness and wellness programs, outdoor and nature programs, special events, water fitness programs, and canoeing, kayaking, and paddle sports. City Council will hold a public hearing on the aforesaid applications on .July 15, 2013, at 7:00 p.m., or as soon as the matter may be heard. Stephanie M. Moon, MMC, City Clerk Rebecca Cockram, Secretary, City Planning Commission The City of Roanoke Board of Zoning Appeals will hold public hearings on July 10, 2013, at 1:00 p.m., or as soon as the matters may be heard to consider these applications: Application from John D'Alessandro /ARD Properties, LLC, for property located at 2263 Maiden Lane, Roanoke, VA bearing Official Tax No. 1432021, zoned R -5, Residential Single- Family District, for a special exception pursuant to Section 36.2- 705(c), Zoning, Code of the City of Roanoke (1979), as amended, to permit an increase in volume, area, or extent of nonconforming use not exceeding an aggregate of fifteen percent (15 %) of a non - conforming multifamily use, at this location. Rebecca Cockram, Secretary, City Board of Zoning Appeals Please publish in newspaper on June 26 and July 3, 2013. Please bill and send affidavit of publication to: Rebecca Cockram, Secretary City Planning Commission Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853 -1730 Rebecca Cockram, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Cockram: Pursuant to Section 30- 14(3), Code of the City of Roanoke (1979), as amended, I am attaching copy of an amended Application for Street or Alley Vacation received in the City Clerk's Office on June 25, 2013, from the City of Roanoke ,represented by R. Brian Townsend, Assistant City Manager Community Development, requesting that an approximately 896 S. F. portion of the right of way of Church Avenue, S. E. along its southern boundary and Luck Avenue, S. E. along its eastern boundary adjacent to the City Market Garage, be vacated, discontinued and closed. Sincerely, ` Stephanie M. Moon, MM City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, Manager of City Attorney's Office R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Agent, City Planning Commission Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Steven J. Talevi, Assistant City Attorney CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540853 -2541 Faa: (540)853-1145 STEPHANIE M. MOON, PANIC E-mail: clerk®roanokeva.gov JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. WEBB, CIVIL Assistant Deputy City Clerk June 25, 2013 Rebecca Cockram, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Cockram: Pursuant to Section 30- 14(3), Code of the City of Roanoke (1979), as amended, I am attaching copy of an amended Application for Street or Alley Vacation received in the City Clerk's Office on June 25, 2013, from the City of Roanoke ,represented by R. Brian Townsend, Assistant City Manager Community Development, requesting that an approximately 896 S. F. portion of the right of way of Church Avenue, S. E. along its southern boundary and Luck Avenue, S. E. along its eastern boundary adjacent to the City Market Garage, be vacated, discontinued and closed. Sincerely, ` Stephanie M. Moon, MM City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, Manager of City Attorney's Office R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Agent, City Planning Commission Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Steven J. Talevi, Assistant City Attorney w W APPLICATION STREET OR ALLEY VACATION ROANOKE Date: (0-25' 1 To Office of the City Clerk Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and Include all required documentation and a check for the filing fee. Application Is hereby submitted for street or alley vacation for the property located at: and description of Ilreet or alley to be closed: use of vacated s1reet or alley: Name of Applicant/Contact Person: - BRIA+v %DWxSENT� Mailing Address: ,Ae,sL,$TAN7- )rte �W � r �� 0= rte 3 (o' f Telephone:,6%) 85� Fax: (S" SiA -1135{ E -mail: $R&44,D. b[- Jsse'NDo V-05u,stuFud Applicant(s) signatur —,— I AA I have read, signed and dated the attached page outlining conditions required for a successful closure. MIII <a�p °°a9" o a �a oa °s "ate a6�;o aj ¢qQo »boo h 3� W 3 U1 Y LLI W _ �Q Ui Z � U 6 W i is "AAA` vAyy •� v�� '.. 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Proposed Vacation of an Approximately 894 Portion of Church Avenue and .I Luck Avenue �J Brian Townsend to: Stephanie Moon 06/06/2013 03'.58 PM Cc: Rebecca Cockram Stephanie... in response to your inquiry, the City of Roanoke is the one and only abutting property owner to those portions of Church Avenue, S.E. and Luck Avenue, S.E which are proposed to be vacated per the application filed on behalf of the City of Roanoke under my signature in your office earlier this week. Should you have any questions, please do not hesitate to contact me. Thank you. Brian Townsend Assistant City Manager for Community Development City of Roanoke (540) 853 -2333 STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail elerkperoanokeva.gov June 6, 2013 Rebecca Cockram, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Cockram: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB, CMC Aaeiitaat Deputy City Clerk Pursuant to Section 30- 14(3), Code of the City of Roanoke (1979), as amended, I am attaching copy of an Original Application for Street or Alley Vacation received in the City Clerk's Office on June 4, 2013, from the City of Roanoke ,represented by R. Brian Townsend, Assistant City Manager Community Development, requesting that an approximately 894 S. F. portion of the right of way of Church Avenue, S. E. along its southern boundary and Luck Avenue, S. E. along its eastern boundary adjacent to the City Market Garage, be vacated, discontinued and closed. Sincerely, __Sepha``n'' Stephanie M. Moon, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, Manager of City Attorney's Office R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Agent, City Planning Commission Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Steven J. Talevi, Assistant City Attorney APPLICATION STREET OR ALLEY VACATION ROANOKE Date: /0 �o C pplicatiori` To: Office of the City Clerk ''` Fourth Floor, Noel C. Taylor Municipal Building c ended Applicatidr` ,,r 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: street or alley: Name of Applicant/Contact Person: `�T2�A-1 -1 Tel- UfJS�,�J[1 Mailin, Address: ZIS CH UPC �(�A -t EA)ur- - S L /CALr%7 -rl 3(n Telephone:,FyC Fax: E- mail:AU��/�; =M-Y� Applicant(s) signature(s . QVi(-t I -'r hM 0 wok 1,Y U_ T N µaR LUCK AVENUE, S. E. R/W VAR /ES -- -f yH�'.I III' III I I I s- I�' L L= F -1 I 4� I II �I L J III f fR,I J F —1 ` JI I II — ei q' I �c�i I I I f II 2 I gpG �����I „m I I II �r — — 00 I a — �N0T0401T 2625' ! I 4__ ?� I I — _ ll --------- I— V II a °a I I II 114 w�^ I n I Y yll IL__ _ 11 L L= F -1 I 4� I II �I L J III f fR,I J F —1 ` JI I II Proposed Vacation of an Approximately 894 Portion of Church Avenue and A Luck Avenue Brian Townsend to: Stephanie Moon 06/06/201303:58 PM Cc: Rebecca Cockram Stephanie... in response to your inquiry, the City of Roanoke is the one and only abutting property owner to those portions of Church Avenue, S.E. and Luck Avenue, S.E which are proposed to be vacated per the application filed on behalf of the City of Roanoke under my signature in your office earlier this week. Should you have any questions, please do not hesitate to contact me. Thank you. Brian Townsend Assistant City Manager for Community Development City of Roanoke (540) 853 -2333 STEPHANIE M_ MOON, MMC Ciry Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Tdcphoue: (540) 853-2541 F. (540) 853 -1145 E -mail. clerk©roamkeva.gov July 17, 2013 Curtis D. Baker Deputy School Superintendent Roanoke City Public Schools P. O. Box 13145 Roanoke, Virginia 24031 Dear Mr. Baker: JONATHAN E_ CRAI'C CMC Deputy City Clerk CECELIA T. W EBB, CMC Assislzvt Deputy Ciry Clerk I am enclosing copy of Ordinance No. 39714- 071513 amending certain conditions presently binding upon a tract of land located at 401 Gilmer Avenue, N. W., Official Tax Map No. 2011424, as set forth in Ordinance No. 38164 - 072108 adopted by the Council on July 21, 2008. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2013; and is in full force and effect upon its passage. Sin;L- .-qba Stephanie M. Moon, M City Clerk Enclosure PC: Elaine R. Jones, President, Oliver Hill Foundation, Inc., 1417 Whittier Street, Washington, D.C. 20012 Juan Minor Martinez, 4834 Adamshire Avenue, Concord, North Carolina 28025 Sylvia and Homer Johnson, Jr., 405 Gilmer Avenue, N. W., Roanoke, Virginia 24016 Brent Jackson, 329 Gilmer Avenue, N. W., Roanoke, Virginia 24016 Wayne and Lois Ayers, 6893 Campbell Drive, Salem, Virginia 24153 Curtis D. Baker July 17, 2013 Page 2 PC: Evelyn Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016 Helen Barlow, 1211 Macon Street, Burlington, North Carolina 27217 Naymon Mack, 1320 Melrose Avenue, N. W., Roanoke, Virginia 24017 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Steve Talevi, Assistant City Attorney Philip Schirmer, City Engineer Susan Lower, Director, Real Estate Valuation Rebecca Cockram, Secretary, City Planning Commission 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39714- 071513. AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by amending conditions presently binding upon certain property conditionally zoned Mixed Use District, conditional (MX(c)); and dispensing with the second reading by title of this ordinance. WHEREAS, the School Board for the City of Roanoke has made application to the Council of the City of Roanoke, Virginia ( "City Council'), to amend certain conditions presently binding upon a tract of land located at 401 Gilmer Avenue, N.W., being designated as Official Tax No. 2011424, which property is zoned Mixed Use District, conditional (MX(c)), with proffers, such proffers being accepted by the adoption of Ordinance No. 38164 - 072108, adopted July 21, 2008; WHEREAS, the City Planning Commission, after giving property notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on July 15, 2013, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the amendment of the proffers applicable to the subject property, and is of the opinion that the conditions now binding upon a tract of land located at 401 Gilmer Avenue, N.W., being designated as Official Tax No. 2011424, should be amended as requested, and that such property be zoned Mixed Use District, conditional (MX(c)), with proffers as set forth in the Zoning Amendment Application dated June 6, 2013. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the proffered conditions as amended by the Zoning Amendment Application dated June 6, 2013, so that the subject property is zoned Mixed Use District, conditional (MX(c)), with such proffers. 1 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. A{TTTTE//S�JT: - yy� - \ City Clerk 1i K \TalevlAdeasuas\Plenning Commission MouuresW.Ind proffers401 Gilmer. doc Meeting: July 15, 2013 Subject: Application by Roanoke City Public Schools to amend conditions proffered as part of a rezoning at 401 Gilmer Avenue, N.W., bearing Official Tax No. 2011424, previously accepted by City Council by Ordinance 38164-072108. The application is to amend a certain condition to allow office, general or professional; museum; and dwelling units on all floors. Planning Commission Public Hearing and Recommendation: The Planning Commission held a public hearing on Tuesday, July 9, 2013. By a vote of 6 -0, the Commission recommended approval of the rezoning request, finding the Original Application, filed June 06, 2013, to be consistent with the City's Comprehensive Plan, Gainsboro Neighborhood Plan, and Zoning Ordinance as an existing occupant will be able to use the facility in a manner appropriate to the surrounding neighborhood. Application Information Request: Amendment of Proffered Conditions Owner: Oliver Hill Foundation, Inc. Applicant Roanoke City Public Schools Authorized Agent: Elaine R. Jones, President - Oliver Hill Foundation,lnc. City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address /Location: 401 Gilmer Ave., NW Official Tax Nos.: 2011424 Site Area: 0.1663 acres Existing Zoning MX (c), Mixed Use District, conditional Proposed Zoning MX (c), Mixed Use District, conditional Existing Land Use: Mixed use building Proposed Land Use: Mixed use building Neighborhood Plan: Gainsboro Neighborhood Plan Specified Future Land Use: Single- and two-family residential Filing Date: Original Application: June 06, 2013 Background In 2008, the Oliver Hill Foundation rezoned the property at 401 Gilmer Ave., NW, from Residential Mixed Density District (RM -1) to Mixed Use District with conditions (MX(c)). The property had previously been used as a multifamily dwelling and renovations were conducted to return the building to the original configuration and condition. The rezoning allowed the establishment of a legal aid center and museum in the childhood home of Oliver White Hill, the attorney who represented the state of Virginia in Brown v Board of Education, in conjunction with Washington and Lee University's Law School. The applicant proffered that the legal aid center and museum would be located on the first floor with one dwelling unit on the second floor. The applicant also agreed to limit parking, signage, and lighting to maintain the exterior appearance of the property as a residence. The Neighborhood Design Overlay District remains in effect, regulating future modifications to the exterior of the building. In 2012, Roanoke City Public Schools expressed a desire to use the building for a mentoring program. Because the program would use space on the second floor, an amendment to the proffered conditions would be needed. In June 2013, Roanoke City Public Schools filed an application to amend the proffered conditions for tax map number 2011424 located at 401 Gilmer Ave, NW. The proposed changes to the proffered conditions will allow the current use groups in the mixed use building to be located in all areas of the building. Conditions Proffered by the Applicant The applicant requests that the following proffered conditions enacted by Ordinance No.38164- 072108 be adopted amended as they pertain to Official Tax No. 2011424: 1. Only the following uses shall be permitted: a. Dwelling, Single - Family Detached b. Dwelling, Two - Family c. Mixed Use Building limited to Office, General or Professional, and/or Museum an the and/or residential dwelling units. above o i the seco id floor. 2. The property will be developed in substantial conformity with the Development Plan prepared by Hill Studio dated May 16, 2008, a copy of which is attached to this application, subject to any changes required by the City during the development review process. 3. Any modifications or additions to the structure shall comply with Section 36.2 -332, Neighborhood Design Overlay District. 4. Outdoor lighting shall be limited to building mounted fixtures which shall not include spot and flood lights. 5. Total signage on the property shall be limited to one building mounted sign on the facade facing Gilmer Avenue, NW with a maximum sign area of 10 square feet. Such limitation shall not apply to exempted signs as set forth in Section 36.2 -661 (sc) of the Zoning Ordinance. The proffered development plan enacted by Ordinance No.3 81 64-072108 will not be modified. Considerations Surrounding Zoning and Land Use: Compliance with the Zoning Ordinance: The MX district is intended to accommodate office and residential uses at a scale that respects residential patterns of development. Although the property is surrounded by residential uses, the conditions proffered ensure that the residential character of the property will be maintained. The conditions go above and beyond the requirements of the Zoning Ordinance with the following restrictions applying to the property: • Uses will still be limited to a mixed use building consisting of a professional office, museum, and dwelling unit. The ability to convert the building back to a single - family or two - family dwelling unit is provided which is consistent with surrounding land uses and the future land use map. • The proffered development plan will restrict development to the existing conditions found on the site. • Only building mounted lighting will be permitted at a maximum height of 16 feet. No flood or spot lights will be allowed. • Only one building mounted sign will be permitted with a maximum sign area of 10 square feet. This will not restrict the placement of exempt signs as identified by Section 36.2 -661 (c) of the Zoning Ordinance. Exempt signs include directional signs with a maximum area of 4 square feet, address signs with a maximum area of 2 square feet, and so forth. If signage was not limited, a 6 foot high, 27.5 square foot freestanding sign would be permitted along with a 32 square foot building mounted sign. Zonin q District Land Use North RM -1, Residential Mixed Density Single - family detached dwellings District South RM -1, Residential Mixed Density Single- family detached dwellings District East RM -1, Residential Mixed Density Single- family detached dwellings District West RM -1, Residential Mixed Density Single - family detached dwellings District Compliance with the Zoning Ordinance: The MX district is intended to accommodate office and residential uses at a scale that respects residential patterns of development. Although the property is surrounded by residential uses, the conditions proffered ensure that the residential character of the property will be maintained. The conditions go above and beyond the requirements of the Zoning Ordinance with the following restrictions applying to the property: • Uses will still be limited to a mixed use building consisting of a professional office, museum, and dwelling unit. The ability to convert the building back to a single - family or two - family dwelling unit is provided which is consistent with surrounding land uses and the future land use map. • The proffered development plan will restrict development to the existing conditions found on the site. • Only building mounted lighting will be permitted at a maximum height of 16 feet. No flood or spot lights will be allowed. • Only one building mounted sign will be permitted with a maximum sign area of 10 square feet. This will not restrict the placement of exempt signs as identified by Section 36.2 -661 (c) of the Zoning Ordinance. Exempt signs include directional signs with a maximum area of 4 square feet, address signs with a maximum area of 2 square feet, and so forth. If signage was not limited, a 6 foot high, 27.5 square foot freestanding sign would be permitted along with a 32 square foot building mounted sign. Only two parking spaces would be provided to the rear of the property, which is consistent with parking requirements for residential uses. All other required parking spaces would be accommodated on street. The ND District only regulates the construction of, an addition to, or the modification of a dwelling. The conversion of the structure to a nonresidential use would remove the applicability of the ND District. However, the applicant has proffered that all exterior modifications will have to be in compliance with the Neighborhood Design Overlay District regardless of use. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Gainsboro Plan emphasize the Importance of preserving the City's historic structures and area history. The Oliver White Hill house is a contributing structure within the Gainsboro Historic District which is listed on the National Register of Historic Places and the Virginia Landmarks Register. The museum has and will continue to promote local awareness of Mr. Hill's accomplishments and other local leaders in the Gainsboro community. Despite the fact that this property has been identified for single- and two - family residential on the future land use map, the rezoning to MX(c) in 2008 for use as a museum and legal aid office was appropriate due to its unique association with Mr. Hill. The current amendment of proffered conditions is also appropriate as it allows current use groups in the mixed use building to be located in all areas of the building. In an MX district, the property could be converted back to a single- or two - family residence without further rezoning action. Most surrounding properties are used for single - family purposes, however, the policies set forth in the Gainsboro Neighborhood Plan specifically identify corner lots as appropriate locations for scattered two - family dwellings. Relevant Vision 2001 -2020 policies: • EC P6. Cultural and historic resources. Roanoke will identify, preserve, and protect its historic districts, landmark features, historic structures, and archaeological sites. • NH P3. Neighborhood Plans. The City will adopt neighborhood plans for all neighborhoods. Neighborhood plans will address land use, zoning, transportation, infrastructure, neighborhood services, and the development of village centers and recognize those neighborhoods with architectural and historic value, among other issues. (excerpt) PE P1. quality education. Roanoke's school system will be known for its quality education that prepares students for the workplace or with the skills and knowledge needed to succeed in higher education. Roanoke will maintain and improve its high - quality public education facilities and programs at all levels. • PE P9. Health and human service agencies. Roanoke will support a range of health and human services to meet the needs of Roanoke's citizens. Design Principles: • Recognized historic buildings should be preserved. • Rear - access parking should be encouraged. • Lighting should be decorative and pedestrian - scaled. • Signs should be limited in number and scaled in size to minimize visual clutter. Relevant Gainsboro Neighborhood Plan Policies: Community Design Policies Roanoke will encourage Gainsboro to be a mixed use urban neighborhood with opportunities for housing, employment (with opportunity for advancement), and services for all ages, races, and incomes. Compatibility between diverse uses will be encouraged through high quality design of buildings and sites. Areas farther away from the village center will be medium density residential, primarily single family residences. A limited number of duplexes may be scattered throughout these areas, with corner lots being the most appropriate locations. Parking will be de- emphasized as a land use by encouraging the use of on- street parking, structured parking, and shared parking arrangements. Where parking is provided on development sites, it should be located to the rear or to the side of buildings. Quality of Life Policies Encourage collaboration with organizations that promote positive community esteem and stimulate an interest in cooperation, area history, acceptance, and involvement with life -long learning. Support efforts to empower the community by building locally controlled organizations that will improve services offered to Gainsboro residents and expand business, housing, workforce development, and social service opportunities. Develop themes that emphasize the historic character of the neighborhood as well as its role as a center for African American heritage. City Department Comments None. Public Comments: None. Planning Commission Work Session: None. Planning Commission Public Hearing Discussion: None. ry -tom f'{cd Lora Katz, Chair City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Curt Baker, Roanoke City Public School Elaine Jones, Oliver Hill Foundation Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 853 -1230 Date: Jun 6, 2013 Submittal Number original ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District ROANOKE Ckk Here to PAM ❑x Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 401 Gilmer Avenue, Roanoke, VA 24016 Official Tax No(s).: 2011424 Existing Base Zoning: ❑x With Conditions (If multiple zones, please manually enter all districts.) Mx (`) ❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): 138164 -072108 Requested Zoning: Mx(C) Proposed Land Use: Mined Use Name: Oliver Hill Foundation Phone Number. Address: PO BOX 30, RICHMOND VA 23218 -0030 E -Mail: Property Owners Signature: Name: Roanoke City Public Schools Phone Number: +t (540) e53 -2387 AdQreS�: 0 Douglass Avenue, NW, Roanoke, VA E -Mail: cbaker @rcps.lnfo Applicants Signature: Name: e as Phone Number: yp2- 291 %5 Address: \ +r � E -Mail: ddX,� C' -2.o0(2 i l &rvoD -Wrr) Authorized Agents Signature: —� J ROANOKE IR Completed application form and checklist. IR Written narrative explaining the reason for the request. F' Metes and bounds description, if applicable. r- Filing fee. r Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. r- Written proffers. See the Citys Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as F- 'development plan' if proffered. r- Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance . r Comprehensive signage plan meeting the requirements of Section 362- 336(d)(2) of the Cils Zoning Ordinance. Amended development orconcept plan meeting the Application Requirements of hem'2(c)' in Zoning Amendment Procedures, (- if applicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. IR Copy of previously adopted Ordinance . r- Amended development plan meeting the requirements of Section 36.2 -326 of the Citys Zoning Ordinance . r- Copy of previously adopted Ordinance . r Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. r- Copy of previously adopted Ordinance. r- A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance. r Cover sheet. r- Traffic impact analysis. r- Concept plan. r- Proffered conditions, if applicable. r- Required fee. 'An electronic copy of this application and checklist can be found at wwmmamokeva.govlpbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. 401 Gilmer Avenue, Roanoke, Virginia 24016 Rezoning Application Narrative Oliver Hill Mentoring Program Program Concept The Oliver Hill Mentoring Program (OHMP) will be an exciting partnership between The Oliver Hill Foundation, Roanoke City Public Schools (RCPS), Big Brothers Big Sisters of SW VA (BBBS), and The Roanoke Bar Association. This partnership will allow students from RCPS to spend time at the Oliver Hill home. During the students' time at the Oliver Hill Home, they will be given the opportunity for personal development, 'unproved academics, and most importantly a one -to -one relationship with a caring adult mentor. It will be an honor to share the history and life lessons of Mr. Oliver Hill with the participants of the program. The concept for the Oliver Hill Mentoring Program (OHMP) is to enroll and match 50 identified RCPS students. We will ask volunteer Bigs to make a commitment to meet with their Littles (students) once a week for at least two school years. Dr. Bishop, Superintendent of RCPS, will develop the criteria for identifying students who will participate in the program. Our projected launch date for the program is June 17, 2013. Our Bigs will emphasize the importance of their Little's education: reviewing grades, homework help, goal setting, and provide resources to start creating career aspirations. This focus will help Littles connect their current education to the real world; helping them to find relevance in school, which will make it more likely that they will complete high school. Responsibilities of Kev Partners The Oliver Hill Foundation will be the leaser of 401 Gilmer Avenue known as the Oliver Hill House The Roanoke Bar Association will assist with recruiting Bigs and serve as a resource. Roanoke City Public Schools will be the lessee of 401 Gilmer Avenue known as the Oliver Hill House. Funds will be provided to BBBS in support of a BBBS staff position. RCPS will provide resources for the facility maintenance. The school personnel will identify and refer students for the BBBS Mentoring Program. In addition, RCPS will provide bus transportation to the site for enrolled students. Big Brothers Big Sisters of Southwest Virginia will provide a one to one mentoring program and the daily management of the program with at least one dedicated staff member on site. Parents of Participating Roanoke City Public School Students will provide support of this opportunity by adhering to BBBS policies and procedures. They will be responsible for providing transportation home from OHMP on their children's mentoring day. Project Goals and Obiectives BBBS's mission statement is to provide children facing adversity with strong and enduring, professionally supported one -to -one relationships that change their lives for the better, forever. Our primary goal is to have a lifetime impact on the youth we serve. We strive to mentor children so they will grow to be a productive and responsible member of society. The caring relationship with volunteer mentors motivates the children to do better in school, discourages them from substance abuse and violence, and improves their social skills. BBBS has a proven track record of meeting these goals. One of the best times to start this relationship is from grades three through five. Our Littles are not only helped by their Bigs while matched but reap lifelong benefits from having these caring, inspirational adults in their lives. They encourage them to have aspirations for a better life and provide the resources to reach higher goals they might not have thought possible before being matched with their Bigs. A study of adults who were once Littles conducted by BBBS proves these positive effects to be true. Alumni of the program were 75% more likely to have a four year degree and 62% thought of themselves as more successful than peers who were not in the program. 90% of former Littles said the program gave them more self-confidence and 77% said their Bigs encouraged and helped them set and strive toward successfully completing life goals. (Source: Public/Private Ventures, "Making a Difference in Schools "; Big Brothers Big Sisters of America, "Adult Little Research ") Program Process The BBBS process employed to carry out our program objectives is graphically depicted below followed by a discussion of key elements of each component: a RCPS identifies smdent EBBS enrolls student. OHMP First Year Program Objectives: (Adhering to BBBS National Standards). 1. To match 50 children in one to one mentoring relationships with carefully screened Bigs. Our primary targeted population is children coming from at risk homes in the RCPS District. a. Recruit eligible children through principals, guidance counselors and teachers in elementary schools identified by Dr. Bishop, Superintendent of RCPS. b. Recruit Bigs through corporations, fraternal/service organizations, colleges/universides, faith-based partnerships, marketing activities, and self - referrals. 2. To use the BBBS mentoring model to ensure that the matches remain strong, healthy, and continue to produce positive outcomes. Key elements of the model: One adult matched with one youth, a two -year commitment to the relationship, and an emphasis on relationship - building through educational and recreational activities in a comfortable and non - threatening setting. a. Enroll children; gain permission and support from parents/caregivers. b. Screen potential Bigs through thorough interviews, criminal and sex offender background checks, Department of Motor Vehicles check, and references. c. Approve qualified Bigs and provide additional training to ensure the building of healthy, strong relationships. d. Match Littles with Bigs based on the interests/preferences of the youths, the mentors, and the d. Program e. Formal c. Matching: activitres, Evaluation of One Mentor relationship Progress and Outcomes. One Child. building, and b. BBBS recruits, homework screens, and trains assistaroce volunteer "Bigs." OHMP First Year Program Objectives: (Adhering to BBBS National Standards). 1. To match 50 children in one to one mentoring relationships with carefully screened Bigs. Our primary targeted population is children coming from at risk homes in the RCPS District. a. Recruit eligible children through principals, guidance counselors and teachers in elementary schools identified by Dr. Bishop, Superintendent of RCPS. b. Recruit Bigs through corporations, fraternal/service organizations, colleges/universides, faith-based partnerships, marketing activities, and self - referrals. 2. To use the BBBS mentoring model to ensure that the matches remain strong, healthy, and continue to produce positive outcomes. Key elements of the model: One adult matched with one youth, a two -year commitment to the relationship, and an emphasis on relationship - building through educational and recreational activities in a comfortable and non - threatening setting. a. Enroll children; gain permission and support from parents/caregivers. b. Screen potential Bigs through thorough interviews, criminal and sex offender background checks, Department of Motor Vehicles check, and references. c. Approve qualified Bigs and provide additional training to ensure the building of healthy, strong relationships. d. Match Littles with Bigs based on the interests/preferences of the youths, the mentors, and the parenticaregivers. e. Ensure commitment to regular Big/Little time spent together by setting up a specific weekly meeting times. f Provide ongoing professional support for mentoring matches through an assigned BBBS Enrollment & Match Support Specialists; maintaining consistent contact, monitoring the children's progress, handling issues or problems that may arise by providing ongoing support and training. 3. To provide an impactful mentoring experience at the Oliver Hill Mentoring Program. a. Little (RCPS referred students) will have a designated day after school to experience cultural opportunities, receive assistance for education success and experience a healthy relationship with a Big. b. RCPS will provide transportation to OHMP. Littles will be picked up by a parent/guardian or another designated adult by 6PM on assigned day. 4. To produce measurable results for Littles by enhancing developmental strengths, working on educational goals and discouraging risky behaviors. Support and encouragement are the basis of our mentoring relationships. a. BBBS staff will work with parents/caregivers/teachers /mentors to develop specific goals for each child, including an emphasis on academics, finishing high school, and planning for a future (college, career, etc.) b. Formally assess the Little's progress at the beginning of the school year and the end of the school year (and annually thereafter) through the BBBS Youth Outcomes Survey (YOS). Report cards will also be collected at the end of every school yew to help track the cldldren's academic progress. c. Modify developmental goals as needed based on YOS results, report cards, and parent/child/mentor /teacher input. d. Ongoing collaboration and communication between BBBS and RCPS School personnel to ensure Little's safety and sharing of pertinent information. Our Results Our dedication to focusing on outcomes and tested, proven standards and procedures has allowed us to evolve based on the needs of our Littles and the community. Our surveys collect data from the perspective of our Youth on Social Competence, educational expectations (completing high school, going to college, and finishing college), academic performance, social acceptance, parental acceptance, and attitudes toward risky behaviors. These surveys allow us to tailor the program to each individual match providing one -to -one services to those children most in need of direction and guidance by a caring adult. Big Brothers Big Sisters is the oldest and largest youth mentoring agency in the United States. Our vision is that all children achieve success in life. We believe that by identifying at risk youth at an early age, we can help to set them on a path filled with self -confidence and personal achievement. Our matches are carefully administered and supported by rigorous standards and trained personnel. All program staff must have at a minimum a bachelor's degree and be certified in child safety. BBBS staff strives for matches that we not only safe and suited to the child's needs, but also harmonious and built to last. Em 3' i `� I ��%l•1 jQ� .,A 0 City of Roanoke GIS Image lnformaeon Picture Date Nov. 12, 2008 Image Date Jan. 6, 2011 Rotate Direction Description Page 1 of I Print Image I Clow Window 1 �� J s F- r1 13 CM eu 2xfl 1 128.129x0 OfP 6 10 40 tre n i1 22 19 a OFP (D 1 F, 1110 httn://¢is.roanokeva.Rov /5m& sketches.eWimaee oath = 00000011 \00000580.IDg 6/6/2013 Proffered Conditions to be Amended The applicant hereby requests that the following proffered condition(s) enacted by Ordinance No. 38164 - 072108 be amended as it/they pertain(s) to Official Tax No(s). 2011424: Attachment A: (3) Proffered Conditions The applicant requests that the following proffered conditions enacted by Ordinance No.38164- 072108 be adepted- amended as they pertain to Official Tax No. 2011424: 1. Only the following uses shall be permitted: a. Dwelling , Single - Family Detached b. Dwelling, Two - Family c. Mixed Use Building limited to Office, General or Professional, and /or Museum en the first flea and/or residential dwelling units. ai ea the sesead AeeF 2. The property will be developed in substantial conformity with the Development Plan prepared by Hill Studio dated May 16, 2008, a copy of which is attached to this application, subject to any changes required by the City during the development review process. 3. Any modifications or additions to the structure shall comply with Section 36.2 -332, Neighborhood Design Overlay District. 4. Outdoor lighting shall be limited to building mounted fixtures which shall not include spot and flood lights. 5. Total signage on the property shall be limited to one building mounted sign on the facade facing Gilmer Avenue, NW with a maximum sign area of 10 square feet. Such limitation shall not apply to exempted signs as set forth in Section 36.2- 661(sc) of the Zoning Ordinance. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21ac day of July. 2008. so. 38164- 072108. AN ORDINANCE to emend § 36.2.100, Code of fhe City of Roemke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, doted December 5, 2005, as amended, to rezone certain property within the City, subject to certain conditions proffered by the petidoms; and dispensing with the second reading of this ordinance by title. WHEREAS, Oliver White Hill Foundation, Clarence M. Duvnaville, Jn, Vice President and Trmacem. represented by Alison Blanton, Hill Studio, PC, has made application to the County ofthe City of Roanoke, Virginia ( "City Council"), to have the hereinafter described property rezoned firma RM -1, Rcddsvtial Mixed Density District, to hCC , Mixed Can District; WHEREAS. the City Planning Commission, after gnvmg proper notice to all concerned as required by §36.2540, Code of the City of Roanoke (1979), as amended, and after cooducting a public hearing co the matter, has made its rao mrneodWOn to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on July 21, 2008, after due and timely notice thereof as sequimd by §36.2 -540, Code of the City of Roanoke (1979), as am ®dsd, at which hearing all path. m irne eat and afizaoa weae given an opportunity to be beard both for and against the proposed tezouing; and WHEREAS, this C.,4 after eonaidemig the aforesaid application, the recommeodeson made to City Coumil by the Planning Commission, the City's OJeI qIw. Arnua,NW�amnwNpMe,ax 1 Comprehensive Plan, and the matters presented at the public hearing finds that the public necessity, convenience, general welfare and good zoning practice, require the reeoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE TT ORDAMD by the Council ofthe City of Roanoke the: 1. Section 762100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dazed Dec®ber S. 2005, as amended, be amended to reflect that Official Tax No. 2011424 lowed at 401 Gibner Avenue, N.W., be, and is hereby rezoned from RM4, Residential Mixed Damity District, to MX, Mixed Use District subject to cartain conditions proffered by the pardoner, as set ford, in the Zoning Amended Application No. 1, dared May 16, 2008. 2. Pursumt to the provisions of Section 12 of the City Charter, the second reading ofthis ordinance by tide is hereby dispensed and,. ATTEST: //-n 1�(JBaaJ City Clark 0.01 ana s..,,,axw..w ,hoard: 26WOO Al"andmoht A ftileatlon 0aP.I dPa g,W&vaM0e+elopmenl ROANOKE R 1% Nod C. TrylOt Mum"I BAIN 215 CWch Aw W. S W. R Mm,Vkpw24011 GOCkHnbP8n1 PMM: (510)8511130 Far 154018511230 00: dJ1MMpa SudniXal NO . cWdl Appll,, N0.1 ❑ R.Ift Hd OBaeMee ldla0 QAlnagmeMOlPmEaeE COrdmkM QRe F,,C dfldonY ❑AnleMnen101 %YN[d UNIOeaebpmeM Plan ❑RandnBb Plemed UMl OevYO%MM ❑AmMOmedd COmpeM1eMaa Sign 6reMy OheM ❑ Eslakddma1l dcwnprehenaNe Syn Onrlay OkIM AEdna'. 401 GIInMr Avenue NW, ROemek, VA O t T. "s),: 1 W11421 6d n00adz0ft RW1. RndEnanl Wne00anatry ❑WIN CmtrdbM (Rmdkph.. please m..Il enW Wd.V .) Cl mw Gadkhn9 Wl. Nolal. /a F.Yq WMWM(8 Mpfi May WA Rquwbd Z.Yq: MK k4p LL �,Pnpoed LeM the Prdntlontl 081cWRUkWmal Nang. ON WMMHHIFOOndabon /CWeece M. D.M., Jr. PM1ana NMnEer. r8p1618B2W ACCm/s: PO oa B 224E MYA 23218 (X/.uvA EMad: FA OaMS *mdue. err iu'NI NaM: PAma NUm0er. Md. EA : App . Aiqubre: Mom Nana: ARwn S. Blanton /HRI $tuEb PC Pk N.W ]1140] Mdw, 1NO tCampbdl Avenue E4a, adaWalanllNwab.cmm AMB MW. SOM Oliver 'White Hid House 401 GiCmer Avenue NW Roanoke, -VA Conditional Rezoning Application May 1, 2008 401 Gilmer A. NW xmuiw Appliomen May 1, 209 PW2 Oliver White RW House 401 GO." Avenue NW Conditional Retuning Application May 1, 2008 (2)a Jusidf—i —ofae ZonJng Chmgt The Oliva White Hill Home d 401 Gilmer Avenue NW is mrrently, zoned RM -1 "Yaidemiel mixed - dainty." Them 1890 house, which is a matnbugng meouree in the National Register listed Gdmbom Historic District, was the childhood home of nationally - recognized Civil Rights Iceder, Oliva White Hill, who rapeseed the sate of Virghramthelesdmalr—Bro —n B"rdofEdondon. The Oliva White HOl Foundation, based in Richmond, Virginia. parhaed the property in February 2007 to establish a mama and legal rid canter for Civil Rights to promote local awareness of Mr. Hill's accomplishments and m any an his legacy. The Washington & Lec University Law School is e partner in tlds endeavor and will classic the legd aid mma. The innovation and adaptive mine of the Oliva White Hill Childhood Home m a Civil Rights Cara will support the reviblaaron of the historic Gahabom neighborhood and will promote an awasumen and appreciation for the acmmplishmew of Mr. Hill a well in other influential Afdmn American land= of the neighborhood and Romoke The existing residential maing of the property dam not permit wing We property for office purposes; consequently, a reaming is requested on to MX, Mixed Uw Distrim (2)0 Intended Uw of ihr Preparry The building d 401 OiMa Avenue NW will be used m e arts, for Washington & Lm University law students to pmvldepm bow legal services b drama of the Roaoke Valley. Than services will be provided on the gaud floor level. Climb will be released to the Center and will be seen by appointment. Service will be provided Morley through Friday between the hours of 9:00 eras and 6:00 pm or under special cirmmatmcea by special appointment d other, rimes it is not=peeld the there will be large group meetings a the Cmler . The wed flour will mmam amprm, rmidanral unit. It maybe occupied by either a law dulled Sam Waddngten & Lm University Law School or a local lawyer who may be supervising the program at the Civil Rights Center an the fad flour. The einrng floor pim will resin inba with the mmptlon ofthe subdivision ofthe kitchen an the fiat Oom(whidx in not historic) in order to mane a email office. Partite walls an the first flora, than had bass installed to seven the original public spares of the living to= and pulor into bedmoms, will be removed and them space restored in their original eonfigureron Enhance to the Center will be gained through the misting fiont door. Asecmd entrance on the Fourth Sheet aide ofthe building will provide accessible ADA maintain to the Car.. A separate mtrmw to the upatein residence is wnendy Immext an the Fourth 401 Glister A. NW saunt,a Appbatioa today 1. 208 Pgel Street side as well and will be rch fined Jordan purpose, Pa king will include 2 on -site perking spaces, inclucluti, mhe ADA Va., and live street specs along Paarth Street edjecmt m the property. The property is also lostd m m enistingcity bs rout,. The on-site spew will be located behind the etruchue and ecrosdby an existing cart, cut olfoff'ourth Street Lightingforthepropertywillberesidential inchamberwith wel- mamred lights ins dsigo appropriate m the historic and rsidede chamber of the houswillbelavaWmewho fthetkeemhaocs. Alight will mash. anoomed an the building a the northeast comer to light the perking area. Signage will aspect the surrounding residential district in its location, size and dsiee. These will be no tree standing sign in the yard. The yard will be landscaped in a manner comistant with the historic residential characterofthe surroundingneighborhood. Tmfgclmpactonthe neighborhood will be minimal a clients will be sesn by referral and by appoioanml only. The proposed am use for the building will rat change the character of the building m the surrounding historic Oalnsboro neighborhood. All work assadatd with the renovation will be consistent with The Sacrefoyofrhe lnmAOr} Gufdelirms for Rehabilitation. In the unlikely event that tbepropeaty is handles, to new owneraltip, all clangs m the building can be revered and the property converted back to residential use. (1). EffMofRezowingonrlse St, undfng Nelghborhoad The =Ovation and adaptive ra-use ofthe b0aae st 401 GiMa Avenue NW will have a positive imbed an the announcing neghbarbod of Gamboro. While thereconing will allow fm a sew, non - residential use, the property will retain residential in camera. The exterior of the house will be rsmred. The lighting ipage and perking will all be consistent with the tequbanmts for a residential property. Chances will be served by appointroaht only W there will be no public or group .,.cap on the aim, making the impact on trsRc and parang.ini.al. The meming ha adaptive revue of the bdkhng will Serve to enhance the histori.Gaindrao neighborhood sit eeetores m historic building that had dedined lo ft, earchitumnal integrity and physical condition. The Civil Rights Cents will also save m pmmot, local museum of and pride in the work of Oliver While Hill and other local lecher in the African American community of Geimbom. (3)d Av &bf &.fOks SSaffarlp Zened)'ropeeds While other mud -uae pKopertice may be available eI ha. in Roanoke, the purpose of this rezoning request is to ratan, the historic hams and reuse the bow a 401 all.. Avesta NW m m appopiste and omVhm.tay maneathst «lebaats and prmervq the childhood home ofthe civil rights pincer, Oliva White Hill. 40100mer A. NW Ray 1. 2 Applwtien a, 4 2005 Pyp4 P)e RNotlonvhiptotw Cky9COwprehowim Plenonddw Gdnsboro IWSkhurhow(Plan The proposed new use and necessary rezoning of thepropmty 4 401 Gihnn Awnes NW mesa the following policies outlined in Vision 2001 -2020: The City Of Roanpm'a Comprehatrive Plan: 3.2 ENVIRONMENTAL, CULTURAL, AND HISTORIC RESOURCES EC P6. Cultural and historic rescorcq. Roanoke will support, develop, and promote its cultural reemaoes. Roamke will identify, ppaerve, and protect its historic districts, landmark fmmres, historic strucnen, and aroheeolo ®cal ales. 3.1 HOUSING AND NEIGHBORHOODS NH Pl. Sustainable population. Roanoke will have a balanced, sustainable population. Roawake will Promote in urban awns, diversity, co tweise ce, and affordability to retain existing residents and at res new once. NH P3. Neighborhood plans. The City will adopt neighbarhmd place for W neighborhoods. Neighborhood plans will address lend uve, zoning, tmvponatian, inttestmprue, neighborhood services, and the development of village centre and recognize those neighborhoods with ar hitwtmal and historic valor, among other issues. Neighborhood plena should include irdicaron for mcesuring neighborhood health and susteiruudity. le plan so,ei s of neighborhood plans will be mnaideeed in operating and capital budgna. NH P5. Housing choice. The City will have a balanced, sustainable range of housing choices in all prim range and design options that anco.V weld and a ournic diversity throughout the City. CounceM400 of federally subsidized, amismd or affordable lousing will be discouraged. The City will recommend ways to overcome inpedinnants to fair housing by identifying barriers W housing cloicq ancouaging fair housing education on the mmmunity, fidleaging hmang discrimination, and requiring at5mutive marketing ofdeveloprnenb using City funds. (3) Pro0s. See Atle bromt A (4) Development Plan S. Abadmrsnt B (3) Pl dvm yAdopted Ordinate Not applicable (d) Locadon Nap Sur Attadunant C 401 Olaw Ave .101 Evelyn D. Bethel Rmmtiaa AWiiratiou 35 Paton Avenue NE May 1, 2008 Roanoke, VA 24016 PW5 Naymon Mack (A A!/ainlag Pmp rmy Owners 1320 Melmx Avenue NW 329 Gilmer Avenne NW Breen & Carla Jeckmn 2011518 329 Gdooner Avewe NW 2 2011529 529 Smoke, VA 24016 405 Gilmer Avenue NW Homer & Anthony Jr. Johnson 2011423 405 Ginter Avenue NW Ramokq VA 24016 404 Qftwver Avenue NW Helen D. Barlow 2012413 PO Box 2542 Burlit&o, NC 27216 414 Fourth Street NW Margaret JUartne Peterson 2011414 414 fourth Street NW Roanoke, VA 24016 406GiImer AverneNW Evelyn D. Bethel 2012412 35 Paton Avenue NE Roanoke, VA 24016 330 Oilmen AVenneNW Naymon Mack 2012501 1320 Melmx Avenue NW Roaoke, VA 24017 a St NW Wayne A. &Lou A. Ayers 2 2011529 529 6593 Drive SRI=, VA VA 241 24153 101GilmerA.N A i%APPI W. WY 1, 2WS PW5 alo A.r Rma MMpJM Mq 1, ]008 Page bl G.Ioxx A—.. W Pmnin {AWliunw Mry 1, 1COB Pvee Attachment A: (3) Pool Conditions The applicant mue.ts that flat following Pmffeted conditions be adopted as they pertain to Official T. No. 2011424: 1. Only cite following care shall l e Pensioned: a. Dwelling, Single- Fsmily Detached b. 7Jwxlling, 7Wa -Aamity c, Mixed Use Building Boniest m Office, Geroral or Profagionel, AM Museum on the first floor aM dwelling unite .bows on the accond floor. 2. The property will be developed in subemdial conformity widt the Dewabpmmt Plm prepared by Mil Seidio datedMay 16, 2008, s copy ofwhi.h is mashed to Ns application, subject to my rimes. nor ud by the aty during the development review Percent 3. Any modifications or additions m dtc structure shall comply with Section 36.2- 332, Neighborhood Delon Overlay District 4. Outdoor fighting .hall be tiraite t W building mounted gxtures which shall not include spot and flood lights. 5. Total slant, on the property dell be limited an one building mounted sign on the fafede fining Oil. Avenue N wilt a mneimum sign ame of 10 equate feet Such limitmon shall not apply to exemptM.ips as set froth in Secfim 362- 661(.) of the zordag ONivme. 401GiverA. W\V Howiap Appi' . Mpy 1, 3009 FW 9 Attachment B: (4) D.-I ..t p1m �...... = �S Z� I III PGRSrtpyYtPMS uLbft W900/fN fwV u 1R/MCf5 SIV/,[E :narors vs.ce wro n as ynxvcRYs vw I III 401 c1w.. A. raw m0w18 Awr w.. may 1.2M pw 10 Attachment C (6) La..tim Map O O u a Z N n eY N "1 fl Q O O O O O N N N N N N N W H Q J Z D > > > Z z O v0 0 0 O Z 0 Z Q Q Q¢ Q ¢ 0 0 0 0 0 0 3 z .Q, zzo z a c m < < O G 3 e � man o m i m i z o ¢ Z z O r ¢ m 06 O O E 2 z¢ z w z ¢ Ox c Z J z m Q w x m m 0 0 3 3 z z O Z y m x 0 �? z S U m Q O O Q¢ m m z z Z Z Z Q Q Q Q Q z m m 3 c m m H N N n O � N ti ti H N Q V1 N N 0 0 0 0 0 0 0 f N N N N N N N CITY OF ROANOKE, PDV PLANNING, BLDG., DEV 215 CHURCH 166 ROANOKE VA 24011 REFERENCE: 80076514 13361091 State of Virginia City of Roanoke The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times PUBLIC HEARING NOTIC area and a maximum floor Development at facilities, paved greenway I, (the undersigned) an authorized representative vials, walking and hiking of the Times -World Corporation, which corporation Psor 1.thelopedelan troll; and playgreuna. reel p p hearing top five prlwil,as for is publisher of the Roanoke Times, a daily fitness cnd weeneuu P Y ntners and wen neaa Tne City of Roanoke Ip rogram outdoor and newspaper published in Roanoke, in the State of beats gCommission will ature programs, special kola a pu ens heart ng on vents, water fitness Virginia, do certify that the annexed notice was Jula9. 2013gau3o p.m.. Programs, and canoeing, published in said newspapers on the following mayabeanas the matter Joyriding, and paddle heard dates: I men, i'llandims, spvi°' City /County of Roanoke, Commonwealth /State of Virginia. Sworn and subscribed before me this 1321,day of July 2013. Witness my hand and official seal. Notary Public IP PUBLISHED ON: 06/26 07/03 TOTAL COST: 1,122.00 FILED ON: 07/10/13 A request from the Clty of area ratio of S.D. The ____i____________ - -- ,c — oin prep en sire plan dlsconlinue, vewte, and micignales the popery for PUBLIC HEARING Isingh, and Iwo family sgna surfed portion or the San y.4 ea. The NOTICE pr.p..'l ..a of use A Von .E. Qllongantl property All public M1earin gs 'badmIg eaverusea nerein caul e¢ em ii m.e coy Amenemem to vis ion 'a chamber, munM1 poor Noel um Mo. 2001 -2020 the City o man"'Ah a plan, in C.TayI.r MUnklpel Building, �q the Park and 215 poke Avenuq SW. Roanoke ke, Virginia. All Rnclude ¢creation Master Plan p e-tima are available a oP l.t 11 and Rendment fo rev row in the Planning Master Plan adopted on July Bending and Development 16, 2007. The plan office, Room 166, 215 establlshes guiding Church Axis SW ., Snuffbox, princl0les. and pollees tog. V0. fmualipwiity and program, Any person with a disability development for Parks and Recreation. TM1e top five r requiring e d cqulrl of tin to auene -red priorities for faam. es shoal¢ l01M1e elgM1bmhotl parks, Indoor hearings n mad Planni should (;mesa and a 11111 trid Planning n ping emltl ing one P. Development at facilities, paved greenway I, (the undersigned) an authorized representative vials, walking and hiking of the Times -World Corporation, which corporation Psor 1.thelopedelan troll; and playgreuna. reel p p hearing top five prlwil,as for is publisher of the Roanoke Times, a daily fitness cnd weeneuu P Y ntners and wen neaa Tne City of Roanoke Ip rogram outdoor and newspaper published in Roanoke, in the State of beats gCommission will ature programs, special kola a pu ens heart ng on vents, water fitness Virginia, do certify that the annexed notice was Jula9. 2013gau3o p.m.. Programs, and canoeing, published in said newspapers on the following mayabeanas the matter Joyriding, and paddle heard dates: I men, i'llandims, spvi°' City /County of Roanoke, Commonwealth /State of Virginia. Sworn and subscribed before me this 1321,day of July 2013. Witness my hand and official seal. Notary Public IP PUBLISHED ON: 06/26 07/03 TOTAL COST: 1,122.00 FILED ON: 07/10/13 A request from the Clty of pity Council will hold a' public hearing n the Roanoke 10 permanently aforesaid appllcatlons on dlsconlinue, vewte, and tula15, 201$ at 7:00 p. m., close an approximately 696 or on sthe mallar sgna surfed portion or the maY da AeaN. rian" P"A"of Cement A Von .E. Qllongantl Stephanie M. Moon, Can MMQ Cloy Clerh Luck Avenue, S.E. along 115 Ra" Cockburn, eaarern bounaa saaaaent �. Seaemry to the M wket rage to City Planning Cammisslon an a his aFextraction of a mal above Ile existing The Clty of Roanoke Bcara Market peragaln oram to of Zoning Appeals will laid encroac rote po proposal public hearings bn July 10, hmepl of p @poses bal.pmee 2013, al 100 p.m., m as on the nortA as the mailers may be elave0on e6 command. heard m comider To Appllcatlon Cry Roanoke City ,applications: Public Schools to emend from John conditions praXered as pan ,Application 0'A le ssantlro/ Afl0 1arAlmes,LLC,forpr ART ofd mtonlng at 401 Cllmer P. :Avenue, N, W., bearing located at 2263 Malden Official Tax No. 2011621, Lane, Roanoke, VA Gearing previously. by em Official Tax No. 1432021, by Ordn ee by Ordln once p d R -5, Residential. 38164 072108 The 381641 Singlimmunity District fora' application Isoo amend a speclM exception personal c pain ontllelnn 'aallox fIlc to Section 30.2 705(c)„ o e, Q Coning, CObe of the City of proressionaf; m_'Id' eum, anc so no k (1979) awelling units on Uloon. ened. to permit hil7t ing or lbe properly p uses, In volume, area of (w rem In Mded Ose ejieot ofnonconformied l t ),be ;tontlltipns, not a suggests. of fill percent IMy(dus. cocaine rand Steg ie s: f ml g' iaenill morn dal; multi use, mlly use, 1 inb public Institutional and loafion bmryltyvl facilities; and amaxmum density Rsie¢a Wakram, of one dwellingunit 6ecbelary, 2 500 9 re o rl 1 _per scare e p p - - -- City ewra Naldg Nobody (13361091) Authorized--., Signature: rosl, Billing Services Representative 0< PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave. S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at (540) 853 -1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold a public hearing on July 9, 2013, at 1:30 p.m., or as soon as the matter may be heard, to consider these applications: A request from the City of Roanoke to permanently discontinue, vacate, and close an approximately 894 square foot portion of the right -of -way of Church Avenue, S.E. along its southern boundary and Luck Avenue, S.E. along its eastern boundary adjacent to the Market Garage to enable construction of a hotel above the existing Market Garage in order to eliminate potential encroachment of proposed balconies on the north elevation as proposed. Application by Roanoke City Public Schools to amend conditions proffered as part of a rezoning at 401 Gilmer Avenue, N.W., bearing Official Tax No. 2011424, previously accepted by City Council by Ordinance 38164- 072108. The application is to amend a certain condition to allow office, general or professional; museum; and dwelling units on all floors. The zoning of the property will remain Mixed Use District with conditions, (MX(c)), permitting these land use categories: residential; commercial; public, institutional and community facilities; and accessory; with a maximum density of one dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for single and two family residential uses. The proposed use of the property is mixed -use building. Amendment to Vision 2001 -2020, the City's comprehensive plan, to include the Park and Recreation Master Plan Update as an amendment to the Parks and Recreation Master Plan adopted on July 16, 2007. The plan establishes guiding principles and policies for future facility and program development for Parks and Recreation. The top five priorities for facilities comprise small neighborhood parks, indoor fitness and exercise facilities, paved greenway trials, walking and hiking traits, and playgrounds. The top five priorities for programs comprise adult fitness and wellness programs, outdoor and nature programs, special events, water fitness programs, and canoeing, kayaking, and paddle sports. City Council will hold a public hearing on the aforesaid applications on July 15, 2013, at 7:00 p.m., or as soon as the matter may be heard. Stephanie M. Moon, MMC, City Clerk Rebecca Cockram, Secretary, City Planning Commission The City of Roanoke Board of Zoning Appeals will hold public hearings on July 10, 2013, at 1:00 p.m., or as soon as the matters may be heard to consider these applications: Application from John D'Alessandro /ARD Properties, LLC, for property located at 2263 Maiden Lane, Roanoke, VA bearing Official Tax No. 1432021, zoned R -5, Residential Single- Family District, for a special exception pursuant to Section 36.2- 705(c), Zoning, Code of the City of Roanoke (1979), as amended, to permit an increase in volume, area, or extent of nonconforming use not exceeding an aggregate of fifteen percent (15 %) of a nonconforming multifamily use, at this location. Rebecca Cockram, Secretary, City Board of Zoning Appeals Please publish in newspaper on June 26 and July 3, 2013. Please bill and send affidavit of publication to: Rebecca Cockram, Secretary City Planning Commission Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853 -1730 AFFIDAVIT APPLICANT: Oliver Hill Foundation LOCATION: 401 Gilmer Ave., N.W. Tax No. 2011424 REQUEST: Amend Proffered Condition COMMONWEALTH OF VIRGINIA ) ) TO -WIT: CITY OF ROANOKE ) The affiant, Rebecca Cockram, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first -class mail on the 26th day of June, 2013, notices of a public hearing to be held on the 9th day of July, 2013, on the request captioned above to the owner or agent of the parcels as set out below: Tax No and Owner's Name and Address 2011414 JUAN MARTINEZ MINOR 4834 ADAMSHIRE AVE CONCORD NC 28025 2011423 JOHNSON HOMER ANTHONY JR & SYLVIA B 405 GILMER AVE NW ROANOKE VA 24016 2011518 JACKSON BRENT 329 GILMER AVE NW ROANOKE VA 24016 2011529 AYERS WAYNE A & LOIS A 6893 CAMPBELL DR SALEM VA 24153 2012412 BETHEL EVELYN D 35 PATTON AVE NE ROANOKE VA 24016 2012413 BARLOW HELEN D 1211 MACON ST BURLINGTON NC 27217 2012501 MACKNAYMON 1320 MELROSE AVE NW ROANOKE VA 24017 Rebecca Cockram SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 26th By of June, 2013 Notary Public CANDACE R. MARTIN NOTARY PUBLIC Commonwealth of Virginia Reg. #282076, My Commission Expires CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail cleranroanokeva.gov STEPHANIE M. MOON, MMC City Clerk July 9, 2013 Curt Baker, Deputy Superintendent Roanoke City Public Schools 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Mr. Baker: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB, CMC Assistant Deputy City Clerk Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing has been advertised for Monday, July 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on a proposal of Roanoke City Public Schools to amend a rezoning of property at 401 Gilmer Avenue, N. W., which was previously approved by City Council pursuant to Ordinance No. 38164- 072108, subject to a certain proffered condition to allow office, general or professional; museum; and dwelling units on all floors. It will be necessary for you, or your representative, to be present at the July 15th public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, �-ri. Stephanie M. Moon, MM C City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Tele,li.m: (540)853 -2541 Fax: (540)853 -1145 E-mail: elerk@roanokeva.gov JONATHAN E. CFUST, CIVIC STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk July 9, 2013 CECELIAT. WEHH,CMC Ausistaut Deputy City Clerk To Adjoining Property Owners Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing has been advertised for Monday, July 15, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on a proposal of Roanoke City Public Schools to amend a rezoning of property at 401 Gilmer Avenue, N. W., which was previously approved by City Council pursuant to Ordinance No. 38164- 072108, subject to a certain proffered condition to allow office, general or professional; museum; and dwelling units on all floors. This letter is provided for your information as an interested property owner and /or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Development at 540 -853 -1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540- 853 -2541. Sincerely, - \ �� J YT '� Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail_ clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC July 17, 2013 Assistant Deputy City Clerk • Rebecca C. Cockram, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Cockram: I am enclosing copy of Ordinance No. 39715-071513 approving and adopting the City of Roanoke Parks and Recreation update to the 2007 Master Plan dated July 9, 2013, as a component of Vision 2001-2020, the City's Comprehensive Plan. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 15, 2013; and is in full force and effect upon its passage. Sincerellyy,,,,� � ) � . ,( Stephanie M. Moon, MMC City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Steven Buschor, Director of Parks and Recreation Donnie Underwood, Parks and Greenway Planner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of July, 2013. No. 39715- 071513. AN ORDINANCE approving and adopting the City of Roanoke Parks and Recreation Update to the 2007 Master Plan dated July 9, 2013, as a component of Vision 2001 -2020, the City's Comprehensive Plan; and dispensing with the second reading by title of this ordinance. WHEREAS, on July 9, 2013, the City of Roanoke Parks and Recreation Update to the 2007 Master Plan dated July 9, 2013 (the "Plan"), was presented to the Planning Commission; WHEREAS, the Planning Commission held a public hearing on that date and recommended amendment of the Parks and Recreation Comprehensive Master Plan Update, Investing in the Community's Vision, dated June, 2007, and amendment of Vision 2001 -2020, the City's Comprehensive Plan, to include the proposed Plan; and WHEREAS, in accordance with the provisions of §15.2 -2204, Code of Virginia (1950), as amended, a public hearing was held before this Council on July 15, 2013, on the proposed Plan, at which hewing all citizens so desiring were given an opportunity to be heard and to present their views on such amendment. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: That this Council hereby approves the City of Roanoke Parks and Recreation Update to the 2007 Master Plan dated July 9, 2013, as an amendment to Parks and Recreation Comprehensive Master Plan Update, Investing in the Community's Vision, dated June, 2007. 1 2. That this Council hereby amends Vision 2001 -2020, the City's Comprehensive Plan, to include the City of Roanoke Parks and Recreation Update to the 2007 Master Plan dated July 9, 2013, as an element thereof. 3. That the City Clerk is directed to forthwith transmit attested copies of this ordinance to the City Planning Commission. Pursuant to the provisions of §12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: "Ye'Aty Clerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 15, 2013 Subject: Roanoke Parks and Recreation Update to the 2007 Master Plan Planning Recommendation: The Planning Commission held a public hearing on Tuesday, July 9, 2013. By a vote of 6 -0, the Commission recommended adoption of the Parks and Recreation Update to the 2007 Master Plan, dated July 9, 2013, as a component of the Vision 2001- 2020, the City's comprehensive plan. Background Roanoke's parks, recreation, and natural resources have been a significant component of the livability of the City as far back as the 1907 Comprehensive Plan which recommended the "preservation of the most available and beautiful natural landscape features of the neighborhood as a basis for a system of parks, parkways, and reservations..." The Parks and Recreation Master Plan was adopted by City Council and included as a component of the Comprehensive Plan in July of 2007. In this plan, it was evident that our citizens have maintained a set of essential core values throughout Roanoke's history that focus upon natural resources preservation, neighborhood based recreation amenities, wellness, health, and exceptional and attractive parks for multigenerational enjoyment. In order to have the ability to serve our citizens at the highest level possible, it is necessary for the City to update our Parks and Recreation Master Plan once every five years in accordance with national standards as set forth through the National Recreation and Parks Association. Thus, this update began in 2012 through a series of publicly driven stakeholder and survey processes that has revealed a set of minor "course- corrections" that the City should consider as we move forward. Considerations In the 2013 Update to the Parks and Recreation Master Plan, the findings illustrated that the majority of preferences and principles of the 2007 plan still remain viable. The citizens of Roanoke remain confident, pleased, and excited by the way in which Roanoke supports its system of parks, trails, plazas, events, programs, and natural resources. Over the last five years, there have been slight shifts in both national and local preferences related to both recreational facilities and programs; as such, those shifts have been identified as our key points of concentration as Roanoke moves forward as follows: • Roanoke should upgrade and improve its neighborhood parks, upgrades and /or replacement outdated park amenities, as well as to improve and create new experiences such that they serve a multigenerational customer base. • The off -leash area within Highland Park has been very successful for the City, so much so that it is recommended that another off -leash area should be created at Thrasher Park. • The City should conduct a feasibility study for a new skate and BMX Park and consider partnering with private and /or local user - groups to create public - private partnerships. • Outdoor rectangular fields at Rivers Edge Park should be improved. Better, irrigated fields and accompanying amenities should be developed in the North side of the park, while two of the existing rectangular fields within the park's South side should be converted to synthetic turf. Additional indoor recreational space is necessary so that modern program offerings are feasible based upon the program preference findings as gathered from our citizens. Evaluate adding new indoor spaces to existing centers; create two new neighborhood based recreation centers; and revise and execute the joint -use agreement with the Roanoke City Schools. Convert one of the two outdoor pools into a Family Aquatic Facility. The 2013 Update to the Roanoke Park and Recreation Master Plan addresses both the preferences and needs of our citizens with respect to parks, trails, programs, events, and natural resources. This plan provides a sound "course correction" for our Parks and Recreation services such that we provide exceptional experiences for both the citizens and guests of Roanoke. Planning Commission Work Sessions: Planning Commission members discussed the importance of a long -term regional focus in our parks and recreation planning. Planning Commission Public Hearing Discussion: Henry Scholz commended the regional nature of the plan. Kit Hale requested information on why we charge fees at Carvins Cove and not at other park facilities. Steve Bushor stated that several facilities within the park system have fees while others do not. Jan Keister of 817 Marshall Ave SW sent a letter in support of the part of the proposed plan to include more edible plants in parks. Mark Powell of 655 Highland Avenue SE spoke about the importance of local food production and education to promote healthy communities within our parks. Freida Cathcart spoke about health concerns regarding artificial turf fields and requested research before selecting a material. She also spoke about a community desire to have orchards and food production in more neighborhood parks. Lora Katz, Chai City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Steven Bushor, Parks and Recreation Director Donnie Underwood, Parks and Greenway Planner Roanoke Parks and Recreation UPDATE TO THE 2007 MASTER PLAN AS RECOMMENDED BY THE PLANNING COMMISSION JULY 9, 2013 Parks and Recreation Master Plan Update — Report Acknowledgements City of Roanoke Citizens of Roanoke, Virginia Steve Buschor, Director of Parks & Recreation Michael Clark, Parks and Recreation Manager Nationally Accredited Staff of Roanoke Parks & Recreation Project Manager Donnie Underwood, Parks & Greenways Planner PROS Consulting Leon Younger, President Neelay Bhatt, Vice- President and Project Manager Sarah Durham — Consultant Endorsements Roanoke City Council July, 2013 Parks and Recreation Advisory Board July, 2013 W, low ROANOKE w s r R®ft a Table of Contents CHAPTER ONE - INTRODUCTION AND GOALS .............................................................. I 1.1 INTRODUCTION ................................................................................... ............................ 1 1.2 PLAN GOALS AND OBJECTIVES ................... ................ ................................................ 1 CHAPTER TWO - COMMUNITY / STAKEHOLDER INPUT ................................................ 2 2.1 INPUT OPPORTUNITIES .................................................................................................... 2 2.2 GENERAL FINDINGS .......................................................................................................... 3 2.3 SURVEY RESULTS ............................................................................................................ 12 CHAPTER THREE - DEMOGRAPHIC AND TRENDS ANALYSIS ....................................... 19 3.1 DEMOGRAPHICS ASSE55MENT . ... ................................................................................. 19 METHODOLOGY .................................................. ................................................................ 19 TOTAL POPULATION ............................................................................................................. 20 AGESEGMENT ...................................................................................................................... 21 RACE AND ETHNICITY ........................................................................................................... 24 HOUSEHOLDS AND INCOME ................................................................................................ 26 3.2 RECREATION IN AMERICA .............................................................................................. 28 CHAPTER FOUR - FACILITY AND PROGRAM PRIORITY RANKINGS .............................. 35 CHAPTER FIVE - UPDATED FACILITY LEVELS OF SERVICE ............................................ 38 5.1 NEIGHBORHOOD PARKS ................................................................................................. 38 5.2 OFF-LEASH AREA ................................................................................................ ........... 38 5.3 SKATE PARK ........................................................................................................ ... ....... 38 5.4 MULTIPURPOSE FIELD SPACE ......................................................................................... 38 5.5 INDOOR RECREATION SPACE ....................................... ................................................. 39 5.6 AQUATICS ..... ...................................................... I ... I ... I .................................................. 40 CHAPTER SIX - UPDATED VISION, MISSION AN D ACTION ITEMS ............................... 41 6.1 VISION ............................................................................................................................ 41 6.2 MISSION .................................. ...................................................................................... 41 6.3 BIG MOVES ............................... ... .- ....................................................................... -.1-41 6.4 STRATEGIC OBJECTIVES .................................................................................................. 41 6.5 CONSISTENT QUALITY STANDARDS ............................................................................... 42 6.6 BASELINE RECREATION SERVICES .................................................................................. 42 6.7 FINANCIAL VIABILITY AND EFFECTIVE PARTNERSHIPS ...................... .............................43 CHAPTER SEVEN - APPENDIX I .................................................................................... 44 7.1 DETAILED SURVEY FINDINGS ................. .............................................................. ......... 44 7.2 PARK CLASSIFICATIONS .......... ....................................................................................... 62 Parks and Recreation Master Plan Update — Report CHAPTER ONE - INTRODUCTION AND GOALS 1.1 INTRODUCTION The City of Roanoke desired to update its Comprehensive Parks and Recreation Master Plan. The previous parks and recreation master plan was completed in 2007 and the City, in keeping with its progressive and proactive attitude, chose to undertake a 5 year update. Through the commitment from City Council to provide high quality parks, recreation facilities, and recreation programs for residents, many of the goals set in the previous master plan were achieved. This Master Plan update will enable the City to recalibrate its goals and actions as a result of evolving community needs, constantly changing trends and the new economic normal that exists in light of the economic downturn that occurred after the initial Master Plan was completed. The plan's recommendations will focus on meeting the needs of the changing demographics and ensure sustainable operations of the City's parks, open spaces greenways and trails 1.2 PLAN GOALS AND OBJECTIVES The objective of this Parks and Recreation Master Plan is an updated assessment of the general needs and opportunities and strategies to address those needs. The analysis conducted seeks to provide direction to City staff and the City Council for future development and enhancement of the City's park system, open space, greenways, trails, recreation facilities, recreation programs, and services. While this is a forward looking and dynamic action plan, the Consulting team wanted to ensure that the current update furthers the 2007 Master Plan in areas where continuity is required and redirects it in areas where updated strategies and action items are merited. ROANOKE •YI[5 1M 0.EGE1TiM CHAPTER TWO - COMMUNITY / STAKEHOLDER INPUT The PROS team along with the City of Roanoke staff undertook a wide public input and participation process as part of this Parks and Recreation Master Plan Update. focus groups and stakeholder meetings as well as public meetings were held on September 13 -14, 2012. Eight (8) stakeholder focus groups and one (1) open community meeting and a statistically -valid third - party citizen survey were all used to collect the plan's foundational data. 2.1 INPUT OPPORTUNITIES The qualitative data collected included multiple focus groups and community meetings. A summary of the public input opportunities to date is provided below. Note: The findings listed below are solely the opinion of the attendees at these meetings and do not reflect the overall community, staff or the consultant's opinion. • Eight (8) stakeholder group interviews and focus groups were conducted to be representative, but not exhaustive of interests affecting parks and recreation in the City of Roanoke. These sessions included: • Stakeholders • Users and non -users of the parks and recreation system • Parks, recreation, sports and trail usergroups • Biking and Hiking groups • Business and community leaders • One (1) open community meeting was conducted in order to capture representative interests, needs, and priorities of residents through an open forum. The meeting was organized and promoted locally and was very well attended with well over 100 community members participating The quantitative input included the following: • A community -wide mail survey was conducted by Leisure Vision /ETC Institute which gathered users and non -users input to help establish priorities for the future development and improvements of parks, trails and recreation facilities in the City of Roanoke. 298 households' surveys were completed with a 95% level of confidence with a precision of at least +/-5.7%. Parks and Recreation Master Plan Update —Report 2.2 GENERAL FINDINGS 2.2.1 STRENGTHS The key strengths of the system centered on: 1. The Staff (responsive and collaborative) 2. Variety of offerings 3. Trails and Greenways 4. Outdoor Facilities S. Operations and Maintenance (within available resources) 6. Communication and Outreach 2.2.1.1 STAFF AND COLLABORATION • Council support is encouraging • Collaborative staff (communication /culture) • Forward- looking (responsive) staff • Partnerships(collaboration with other jurisdictions, sports tourism) are encouraged • staff is very responsive with a can -do attitude • Collaboration for accessible, healthy recreation options for wellness /improved health (i.e. greenways) • Encouraging community input and acting upon it • Creativity • They do a good job based on limited resources • Staff is progressive and in -tune with changing community needs • Staff is nice, responsive and accessible to users • Staff is progressive and innovative /open to new ideas • Staff professionalism is commendable • Staff is always open to working with volunteer groups (athletics and trails) and cultural groups (non - profits) • Appreciation and support of diversity is a plus • Utilization of volunteers and volunteer partnerships are encouraged • Staff has been a reliable and responsible partner with non - profits, i.e. Local Colors and Kiwanis Club 3 ROANOKE V >qR5 Yp REC0.GTid • Urban Forestry leaders • Landscape architectural services (environmentally sensitive design) • There is a strong focus on economic development 2.2.1.2 VARIETY OF OFFERINGS • Abundant parklands /spaces /active /passive • Unique cultural events • Types of events /races • Creative challenges and types of programs o 100 miles in 100 days program (city council and leadership support) • Diversity of offerings, events, programs • Lots /variety of parks for everyone and greenspaces too • Recreation sports options for kids • Participation and support for non - mainstream sports • Availability of land and open space • Outdoor programming (classes and events) • Offer park programs for everyone • Variety and number of events /races is great • Activities attracting young professionals (outdoor activities like kickball leagues) • Balanced offerings (active sports vs. outdoors) • Organized sports /events /leagues 2.2.1.3 TRAILS AND GREENWAYS • Trail system • Greenways: enviro- friendly, good signage, restrooms • Greenways • Implementation of greenways • Bike routes • Accessibility /connectivity for overall park network • Natural trails • Connect Mill Mountain trails to the Roanoke River Greenway and Garden City neighborhood 2.2.1.4 OUTDOOR AMENITIES • Making good headway with Carvins Cove • Mill Mountain Park 4 Parks and Recreation Master Plan Update —Report • Discovery Center • Carvins cove and mill mountain trails /maintenance 2.2.1.5 MAINTENANCE AND OPERATIONS • Maintenance is good despite limited resources • Use performance metrics to drive results • They avoid duplication of services • They are good financial stewards • Good value in pricing • Intelligent mowing • ADA accessibility • Value for money, fair pricing • Progressive • Equity in park distribution • Serves a regional audience of all age segments 2.2.1.6 COMMUNICATIONS • Communications (PLAY, new website, FB, social media, emails) • Communications are informative and well - targeted • Marketing Roanoke's outdoors (to visit /relocate) • Community engagement /Play /Events • Promotion and focus on outdoor recreation 2.2.2 OPPORTUNITIES FOR IMPROVEMENT 1. River Access and Additional Wa ter -based recreation 2. Facility Needs including sportsJlelds and rourts/picnkfacilities and Skateboard /BMXspace 3. Parks, Trails and Greenways (wider, interconnected with more staff support) 4. Upkeep and Maintenance (update and maintain what exists) 5. Collaboration (Schools, Local Groups and Regional Jurisdictions) 6. Communication (Increased Awareness and Better Customer Service) 7. Operations (Prioritized resource allocation) ROANOKE G s 4 RECRE M 2.2.2.1 WATER -BASED RECREATION • Managed trout fishing on Roanoke River between Wasena Park and Piedmont Park would be desirable • Provide fishing opportunities and setting areas for families to experience • Maximize opportunities at the River and create a destination • Offer greater access to Roanoke River for canoe /kayak etc. isdesired • The River is unutilized and should be utilized more • We would like to see white water offerings for Roanoke river • Canoe /kayak opportunities for the Roanoke river • Swimming hole in river • Provide parking at canoe /kayak sites 2.2.2.2 FACILITY NEEDS • There is a potential for Rivers Edge Park -North site for new park development • New master plan for Rivers Edge Park -North (artificial turf fields, river access, naturally re- vegetate) • Lack of picnic facilities throughout system; need better /modern public restrooms that are open year -round • Need better /modern facilities • Access to multi - generational space is critical • 8 -10 rectangular field tournament quality facility (natural turf) • Add more public fields at Countryside Park • Evaluate adding Indoor tennis and swimming at Countryside Park • Tournament quality tennis courts (12) at Rivers Edge • More sports fields for community and tournament usage (soccer/lacrosse) are required • Need additional event space instead of fields • Recycling • At sports fields (use volunteer support) • Sporting goods • Skateboard/bike/BMX facility in NW and the entire City of Roanoke open skate parks for multi- use (have lights) • Evaluate establishing more rectangular fields at Countryside • More multi -use fields (HS has multi -use artificial turf fields) • More picnic shelters /tables at Carvins Cove would be helpful • Need more Community gardens (engage in mini -grant communities) / Orchards A Parks and Recreation Master Plan Update —Report • More 18 hole disc golf courses • More tree canopy /geo caching on greenways would be nice • Artificial turf and outdoortrack access is desired 2.2.2.3 PARKS AND TRAILS • Staff for Volunteer trail management: greenways and natural trails • Update sidewalks and create safer places for bladeing and boarding • Create greenway trails and include lighting, where possible • Need additional on -road bike routes for active cyclists and also connectivity through trails for rec bikers, runners, walkers( use sidewalks as default) • New mountain bike trails between Mill Mountain and Explore Park • NE needs greenways and trails (partner with Roanoke County) • More bike parking facilities (garages and racks) • Use park space for food production /community gardens, tie into a holistic healthy /active living approach for department • Connect and expand greenway and trail system into neighborhoods • Botanical gardens and more greenspace at Countryside Park would be nice • Wider greenway trails to provide for more opportunities in congested areas • Staff support for trails, coordination of volunteers, nature education staff • Geo- caching opportunities 2.2.2.4 UPKEEP AND MAINTENANCE • Update and rehab what we have • Repurpose unused tennis courts and centralize • Better athletic turf maintenance • Update equipment at Rivers Edge park, expand Riven Edge and other places where possible • Restore /preserve historic structures • Update aging facilities /parks /centers /pools • Playing facilities could be better (Rivers Edge needs turf for championship play) • Frequency and maintenance of some parks is poor • Safety concerns with homeless population in certain parts of the system • Manage or increase number of sports fields /better maintenance 2.2.2.5 COLLABORATION • Partner more with non - profits and schools to spread information /marketing • Revisit schools joint use agreement and public recreational needs 7 r� ROANOKE 4PR5 41U RECRFLTIM • Regional cooperation to promote sports tourism and economic impact (more fields /infrastructure planning) • More jurisdictional collaboration (facilities /maintenance) • Partner with neighborhood groups to build a sense of community /better leverage of existing resources • Partnerships with other local organizations (scouting) • Increase advocacy, minimize red -tape for volunteer support (liability) 2.2.2.6 COMMUNICATION AND OUTREACH • Better communication about parks /offerings (coordinate offerings) • Enhance customer service through reduced bureaucracy in • Inter - departmental processes • Permits • Procurement • Contracting • Communicate programs /offerings in schools • Additional opportunities fortechnology, resources at Senior Centers • Better awareness of offerings (print and online, better web site needed) • Cater to new active adult needs (seniors) • Update youth Athletic Council's laws and promote clearly on webslte • Build more trust between City and youth Athletic Council • Better communication through media about trail safety and etiquette 2.2.2.7 OPERATIONS • Need to shift resources to areas in greater need • Need more resources to sustain operations • Diversified activities to attract younger generation are required • Access to people with disabilities beyond merely physical challenges • Incentivize youth participation in unstructured outdoor activities • Remove non - native, invasive species along gmenways and rivers /stream a Parks and Recreation Master Plan Update -Report 2.2.3 MOST IMPORTANT THING Most Important • Thing Greater river access • Additional sports fields • Expanded and interconnected traits and greenways system • Upgrade and maintain what exists • Better Advertising and Marketing • Provide opportunities for year-round recreation • Greater Local and Regional Cooperation • Additional resources for Parks and Recreation offerings • Arts in parks • Balanced level of service • 6field softball/baseball complex, natural turf and lighted • Activities and spaces for active adults (technology) • Have 1 %ofall park lands dedicated for Urban Agriculture • Maintain and enhance the top of Mill Mountain, preserve it in its natural state • Parks need to become bird sanctuaries (plant shrubs that bear nuts, berries) • Programs welcoming people with Dementia • Better maintenance (more resources) • Finish central greenway artery to Salem • 10 -12 lighted rectangular, synthetic turffields • Safety in public areas • Greenways /river • Better marketing and communication • Provide new resources for successful implementation • Regional engagement during and after master plan process • Actively manage passive areas • Update landscaping/improve indoor and outdoor facilities • Indoor program space needed 0 .� ROANOKE V AKS ] RE RP TT01 • New, updated revenue sources /fee structure /direct revenue recovery • Allocate more resources to Parks and Recreation • Dedicated trail maintenance/ management staff (Mill Mountain, Carvins Cove) • More and better multi -use fields at Rivers Edge • More recreational trails along street system that are separated from traffic when off -road • Better wayfinding for walkers, bicyclists, runners, etc. from greenway trails to park and community resources • Staffing for natural trails • Multi use professional skate /bike park • Recycling at the new, better maintained rectangular athletic fields • Continued preservation of Mill Mountain Park • More regional cooperation for events • Events calendar /kiosks in downtown • Get kids moving - greater outreach and partnerships • Upgrade and modernize existing parks facilities and centers • Consolidate unused tennis courts and create a central tennis venue at Rivers Edge -12 courts • Establish local food production into parks /education • Continue developing rec biking/ outdoor and river opportunities • Indoor tennis • More picnic shelters • year -round usage (more winter activities, indoor and outdoor) • White water features • Expand greenway system • Provide opportunities for youth to be outside • More natural trail systems • River access /navigation ability for recreation use • Enhance accessibility /connectivity through partnerships • Availability of multiple rec options for all ages • More outdoor, environmental education for children • Environmentally sustainable maintenance plans for all parks • Upgrade /modernize recreation centers (Eureka /Preston) • Park design, incorporate environmental friendly design • Enhanced aquatic and outdoor adventure 10 Parks and Recreation Master Plan Update-Report • Increased volunteerism (on site education /self- directed) • Expand greenway network within city to connect neighborhoods • Need holistic opportunities in each neighborhood • More operational funding • Better maintenance of premier tennis courts • 8 -10 rectangular field sports complex at Rivers Edge • 8 -10 field facility • Revise existing mission statement for healthy lifestyles • Equal access to all organizations to compete and be inclusive to all kids • Return oldest youth sports org back into the city system • Repurpose obsolete tennis courts (including crystal spring) and build a new complex at Rivers Edge • Expand trail system for all types of uses • Increase neighborhood connectivity through greenways and trails • Need bridge from SW city to Roanoke river greenway • Develop more river features • Bike park (community oriented center) veladrome, combine for multi - functional spaces • Update /modernize existing skatepark or build a new concrete one elsewhere • Need more trees on greenway, staff to support forestry • Need a trail on Mill Mtn incline corridor to connect to other trails • Better advertising and promotions for marketing and revenue attainment • BMX dirt track • Continue using volunteers /partnerships • Support the youth • Promote safety • Eliminate fees from Carvins cove • Disc golf (18 hole) 11 �� ROANOKE PARKS 1M RECRFI.TIM 2.3 SURVEY RESULTS 2.3.1 OVERVIEW OF THE METHODOLOGY Leisure Vision conducted a Community Survey on behalf of the City of Roanoke Parks and Recreation Department during December 2012 — January 2013. The survey was conducted as part of a Master Plan update to re- establish priorities for the future improvement of parks and recreation facilities, programs and services within the community. The survey, administered by a combination of mail and phone, was designed to obtain statistically valid results from households throughout the City of Roanoke. A six -page survey was mailed to a random sample of 1,400 households throughout the City of Roanoke. Approximately three days after the surveys were mailed households receiving the survey received an automated voice message encouraging them to complete the survey. About two weeks after the surveys were mailed Leisure Vision began contacting households by phone. Those who indicated they had not returned the survey were given the option of completing it by phone. The results of the random sample of 298 households have a 95% level of confidence with a precision of at least +/ -5.7 %. 2.3.2 VISITATION OF ROANOKE PARKS, RECREATION FACILITIES, OR SPORTS FIELDS Sixty -nine percent (69 %) of households have visited City of Roanoke parks and recreation facilities or sports fields during the past year. 2.33 MOST OFTEN USED PARKS, RECREATION FACILITIES, OR SPORTS FIELDS Of the 69% of households that have visited parks, recreation facilities, or sports fields during the past year, households visited paved trails / greenways 37 %, visited neighborhood parks 31% of the time and nature trails / greenways 23% of the time. 2.3.4 RATING PARKS AND FACILITIES Of the 69% of households that have t]2 visited parks, recreation facilities, or sports fields during the past year, 80% rated the level of maintenance as good or excellent. (Figure 1) Has Your Household Visited Any of the City of Roanoke's Park and Recreation Facilities During the Past Year? aP�aaean�ar,z 02a. How would You Rare the Laval M Maintenance MNI that Parks and Recreut on Facilities You Haw Vislted? 59% No yea Ezmllenl 31% — - 26% Far P. Figure 1- Rating Parks and Facilities 12 Parks and Recreation Master Plan Update -Report 2.3.5 PARTICIPATION IN CITY OF ROANOKE PARKS AND RECREATION DEPT PROGRAMS AND ACTIVITIES Fifteen percent (15 %) of households have participated in programs or activities offered by the Department during the past 12 months. While this appears lower than national averages that are around 30 %, it is important to note that this figure has not changed since the 2007 update. Additionally, a recurring theme throughout the survey responses is a lack of knowledge of the programs and facilities the Department offers, as the citizens do not know what is being offered. Another contributing factor is the high incidence of trail use and self - directed outdoor recreation that Roanoke residents participate in (hiking, mountain biking, canoeing, kayaking etc.). 2.3.6 RATE THE QUALITY OF CITY DEPT. PROGRAMS AND ACTIVITIES Of the 15% of households that have participated in programs or activities offered by the City of Roanoke Parks and Recreation Department during the past 12 months, 88% rated the overall quality of the programs /activities as either excellent (39 %) or above average (49 %). These are higher than national numbers which are around 80 %. OF ROANOKE PARKS AND RECREATION 03. Has Your Household Participated In Any Recreation Programs offered by the City of Roanoke Parks and Recreation During the Past 12 Months? Fm 1. 2.3.7 FREQUENCY OF USE FOR COMMUNITY CENTERS Eureka Center, Discovery Center and Mountain View Center were the most used ones in the last twelve months. 2.3.8 QUALITY OF COMMUNITY CENTERS 21% of total respondents rated the overall quality of community centers used in the past 12 months are poor (3 %) or fair (18 %). 2.3.9 NEED FOR PARKS AND RECREATION FACILITIES The parks and recreation facilities that the highest percentage of households has a need for are walking and hiking trails (55 %), paved greenway trails (54 %), and small neighborhood parks (52 %). 13 MAO Ime ROANOKE Faces aM RECRFATIM 2.3.10 ROANOKE HOUSEHOLDS WITH THEIR FACILITY NEEDS BEING 50% MET OR LESS From a list of 28 parks and recreation facilities, the top 5 highest unmet needs, as shown in Figure 2 are • Indoor fitness and exercise facilities • Indoor walking and running tracks • Indoor swimming pools • Outdoor amphitheater • Small neighborhood parks O6c. Estimated Number of Households In Roanoke Whose Needs for Parks and Recreation Facilities Are Only Being 50% Met or Less M mmea a,w�aats ea � v, az, nx mennoss n rmaaxe Ri4vaso= me YxAAes Rma wdkawaq,I— exA 1 10 sa.aN�cwat�Kt��yyipy¢p��r�,�w�aR�.�� NYa9aea- h.NikrtaMus r+y Pa�N ^,/ trala ta¢mnnam��,waraal kNi��xw7Lar atl e'er" wxnteaa fain cuam and wkpaiwuH o�am ,5O"AnneaArw: Fmmu.sol. runs vweoaauxa acnan rim. 0 3,000 6,000 0" Figure 2 - Households with their Facility Needs Being 50% Met or less 2.3.11 MOST IMPORTANT PARKS AND RECREATION FACILITIES Based on the sum of their top four choices, the parks /facilities that households rated as the most important (as seen in Figure 3) are: • Paved greenway trails • Walking and hiking trails • Small neighborhood parks • Natural areas / wildlife habitats • Large community parks (10 -100 acres) 07. Parks and Recreation Facilities That Are Most Important to Households to Ra�uRe a,,y a.am�ur.saaN wm ae meam «wwero... aLmR�.ryo-m IrPmmm x, no ,�wx nl ux ', ' n�ni— e� omaoo,woi�xneY x. ham,.,e°°�muro° �,e rwaa e g Mrunn,q inW .{ vwn m.ee,u o�ea�enmi n.e. .% amms«aim7�, n °i sou xx _- 0x tax a0x Sax 40x .NW x�w.xj ls.0 imwn..n [lm Nm, 4ryWn.am Ew:imnomn] Figure 3 - Most Important Parks and Recreation Facilities 14 Parks and Recreation Master Plan Update —Report 2.3.12 NEED FOR RECREATION PROGRAMS The recreation programs that the highest percentage of households has a need for are: adult fitness and wellness programs (36 %), outdoor and nature programs (30%) and special events (28 %). 2.3.13 ROANOKE HOUSEHOLDS WITH THEIR PROGRAM NEEDS BEING 50% MET OR LESS From a list of 21 recreation programs, the top 5 highest unmet needs (Figure 4) are: • Adult fitness and wellness programs • Outdoor and nature programs • Special Events • Water fitness programs • Adult day trips 08c. Estimated Number of Households in Roanoke Whose Needs for Recreation Programs Are Only Being 50% Met or Less t, ... W Nhw,m bssdon a3]12 Rw-r, M •JIIfNnsaweWess ppmam 9�� amPo, a�a nawm ro9r>"n � ._. r.oa sPe�.m e.e.n __ sees Nm 6aW ndry wa ';5912 jeO A. Mnynng, p.r. 1 6Yw kam bravo pra9mm 4�P4 4 61A Piegmme wamekJ 4,119 ur¢p.ggme a,. na urswnapo9m� - ro9 McNOInna PmPnm 1Rb YMaanm ne, wrtwm�y arR 3,131 ienmslesam 115 VwMfanev ana wNlnere P,,�+Ta 1.110 er —p s,wen 1451 Ywili aumnnrv'amp prgia�e x,3919 PsvMJ pM +ea :2W9 i[enpM•nr 0.%a P<beaNmPmgim� gM V1y.W pyrarc 14LL1 0 3.00D 6,1100 9,000 �50%Meetl lWaf sES MW ILS 4llY M•eY NaeL � t�.vwarcwwa®rsm Figure 4- households Mth their Program Needs wing SeM Met or use 2.3.14 MOST IMPORTANT RECREATION PROGRAMS Based on the sum of their top four choices, the programs that households rated as the most important are • Adult fitness and wellness programs • Special events • Outdoor and nature program • youth sports programs • Canoeing, kayaking and paddle sports 09. Programs That Are Most Important to Households saw Mdeaf ma.airen P�wanr awes e..w '000 4Nr mOma vae,.wm PA9� vwe. Wawa waua+POs ww ww. se, Us'o a••N Pik btiuEYr voellevmu..;m L,W,am PmNCd PWmm xm,e w�9..a PM P�^3m,e Nan maba, aaarmneam Ywn w..v am.Mimn Pp3.de Pdri �6P^9rart YaMmunr�, �pryi.,. Teas rT.. . w.•. e.w.ammrw.n rmm sloorsdvne••e IrrP.iwrda.e. Figure g- Most Important Retirement Progress, 15 ROANOKE psaxs axo neceei 2.3.15 MOST PARTICIPATED IN PROGRAMS Special Events (10%), Adult Fitness and wellness programs (7 %) and Outdoor and nature programs (7 %) were the top three most participated in programs at City of Roanoke facilities. 2.3.16 REASONS PREVENTING THE USE OF PARKS, FACILITIES OR PROGRAMS MORE OFTEN The reasons preventing the highest percentage of households from using City parks, facilities and programs more often are: "do not know what is being offered" (27 %), "program times are not convenient' (19 %) and "program or facility not offered" (16 %) (Figure 6). The first reason directly ties in to the lack of awareness and marketing issue that needs to be addressed in the City. 014. Reasons That Prevent Households From Using City of Roanoke Parka, Recreation Facilities and Programs More Often 6'/R^-mhS d—MimdnlnurX;Lk rh— amid tv mats) Z7Arvw MOrebe;dJa Pmp.em :_ _ pmenm ornaM ode Fa.. amtaah rm m. Ram.nrddr od w livid- Wlaa I. in rn niha mm manrn an, .s — .. vak.1odd. p.ogm V.— dg a... rRmno �rdgiyn..,raPomr Faaehn a "m„."g,r�mwn r gaeo.g ro�.a F irlw da nd line NZ rlgM epripm MarWdArly of pats) Regulralm Mprvgram,ndr Pm c"apmw servin — 0% tax alx 3e% <o% .ad. Iowa v;.r,oe7c..a..Ilrr mw neaa tr ad sx eXCad I6% ql 1a% F% lax tptt 1NF lY rg 5% aX ] %% IY Figure 6- Reasons FrevenarMthe Uu 0 Parks, Facilities or Programs Moe Meo 2.3.17 SUPPORT FOR ACTIONS TO IMPROVE /EXPAND PARKS AND RECREATION FACILITIES There are four actions that at least 75% of respondents are very or somewhat supportive of 015. Support for Major Acrona In. Ciryar RoMloka Colts Roanoke taking to improve and expand parks and Taka to improve the Park. and Recreation St. recreation facilities: P..._....«......�....... �� e Upgrade existing neighborhood parks e Upgrade existing trails e Acquire open space for passive activities e Connect greenway trails into neighborhoods See Figure 7. Figure 7 - Support for Actions to Improve /Expand Parks and Recreation Facilities 16 Figure 6- Reasons FrevenarMthe Uu 0 Parks, Facilities or Programs Moe Meo 2.3.17 SUPPORT FOR ACTIONS TO IMPROVE /EXPAND PARKS AND RECREATION FACILITIES There are four actions that at least 75% of respondents are very or somewhat supportive of 015. Support for Major Acrona In. Ciryar RoMloka Colts Roanoke taking to improve and expand parks and Taka to improve the Park. and Recreation St. recreation facilities: P..._....«......�....... �� e Upgrade existing neighborhood parks e Upgrade existing trails e Acquire open space for passive activities e Connect greenway trails into neighborhoods See Figure 7. Figure 7 - Support for Actions to Improve /Expand Parks and Recreation Facilities 16 Parks and Recreation Master Plan Update -Report 2.3.18 ACTIONS MOST WILLING TO FUND A ITH TAX DOLLARS Based on the sum of their top four choices, the most important actions households would fund with their tax dollars are:: upgrade existing neighborhood and community parks (41 %), acquire open space for passive activities (34 %), develop additional trails / connectivity of trails (30 %) and upgrade existing trails (29 %). 2.3.19 WAYS RESPONDENTS ACTIVITIES The most frequently mentioned ways that respondents learn about recreation programs and activities are newspaper (48 %), from friends and neighbors (43 %) and City of Roanoke Website (31 %) - see Figure 8. LEARN ABOUT RECREATION PROGRAMS AND 013. Ways Households Learn About Parka and Recreation Programs and Activities h wurdge a �ea,ma.m t"'�k W =��e. awe ro morel Emm 1, as mdmgaae CTy W Poro4a Webb PAY n>ga.ne socni made ar�.�u.aayrv..,wer saoa Rean.aeiun xx.m� woven. PUy V¢e cll e¢ees iekvuon Convmo•.- wm Pena Ceq. run PLAV Wire E- Nensbnee pe 17 0% 10% 20% 30% a0% 50% 80% rout Figure 8 - Ways Respondents Learn About Reaeatbn Programs and Aaiexies 2.3.20 ORGANIZATIONS USED FOR INDOOR AND OUTDOOR RECREATION AND SPORTS ACTIVITIES The most frequently mentioned organizations that households have used for indoor and outdoor recreation and sports activities are Churches (34 %), Virginia State Parks (30 %), YMCA (25 %) and Private or Public Schools (21 %) followed by City of Roanoke programs (21 %). 2.3.21 LEVEL OF SATISFACTION WITH THE OVERALL VALUE RECEIVED FROM CITY RECREATION FACILITIES AND PROGRAMS Fifty -one percent (51 %) of households are either very satisfied (29 %) or somewhat satisfied (22 %) with the overall value they receive from City recreation facilities and programs. In addition, only 12% of households are either somewhat dissatisfied (8 %) or very dissatisfied (4 %) with the overall value they receive from Roanoke Parks and Recreation Department facilities and programs. 17 ROANOKE eaaxz .xo a¢nF.nox 2.3.23 ,1LLOCAIF 5100 ANIONG VARIOUS CA 'I EGO RIES OF FUNDING Respondents allocated the highest amount ($31) to maintain existing neighborhood parks. This was followed by develop multi -use trails ($15) and maintain existing / build new indoor community center ($14). See Figure 9. How Respondents Would Allocate $100 Among Various Categories of Parka and Recreation Funding cer� Figure 9 - All.te $100 Among F.Mi.g S..rceF 18 Parks and Recreation Master Plan Update —Report CHAPTER THREE - DEMOGRAPHIC AND TRENDS ANALYSIS The Demographic and Trends Analysis provides an understanding of the population of the City of Roanoke as well as future trends that could impact participation. This analysis demonstrates the overall size of total population by specific age segment, race and ethnicity, and the overall economic status and spending power of the residents through household income statistics. It is important to note that while the demographics analysis evaluates the population characteristics based on the geographic area, the Parks and Recreation Department does tend to serve an audience outside that as well. All future demographic projections are based on historical trends. All projections should be utilized with the understanding that unforeseen circumstances during or after the time of the projections could have a significant bearing on the validity of the final projections. 3.1 DEMOGRAPHICS ASSESSMENT j%lcrhodologc Demographic data used for the analysis was obtained from Environmental Systems Research Institute, Inc. (ESRI), the largest research and development organization dedicated to Geographical Information Systems (GIS) and specializing in population projections and market trends. All data was acquired in September 2012, and reflects actual numbers as reported in the 2000 and 2010 Census and estimates for 2015 as obtained by ESRI. Straight line linear regression was utilized for projected 2020 and 2025 demographics. The City of Roanoke geographic boundary was utilized as the demographic analysis boundary shown below. if xiao >.> o s m 011ie ROANOKE Rues u RECRw R Total Population The City of Roanoke has grown at a mild pace over the last few years. From 2000 to 2010, the City's total population increased by 2.2% or an annual rate of 0.2 %. This is noticeably less than national growth averages which were just over 1% annually. Projecting ahead, the growth rate is expected to flat line for the next 15 year time frame. Based on the projections through 2025, the service area is expected to have approximately 99,935 residents living within 43,664 households. City of Roanoke: Total Population Trends 120,000 100,000 - 94,911 97.032 97,876 98,937 99,935 80,000 - -- – — 60,000 - •Total Population 40,000 — 20,000 — 0 2000 2010 2015 2020 2025 Census Census Projection Projection Projection Parks and Recreation Master Plan Update -Report Evaluating the distribution by age segments, the service area is fairly balanced between youth, families, and active adult populations. The highest segment by population is the 35 -54 with 27.5% and the lowest is the 18 -34 population with 21.8% thus indicating a very narrow range of variation between all the age groups. Over time, there is projected to be a rapid aging trend with the active adult (55+ population) growing from 24.9% in 2000 to 35.1% by 2025. This will make it the single largest age segment while the other groups are gradually shrinking in size. This echoes, general national trends where the 55+ age group has been growing as a result of increased life expectancies and the baby boomer population entering that age group. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% City of Roanoke: Population by Age Segments 2000 2010 2016 2020 2025 Census Census Projection Projection Projection 21 ■ 55+ ■ 35 -54 ■ 18 -34 ■,18 r� ROANOKE VPRFS PNO PECRGTiON ( i"I'lcl The gender distribution for the service area is skewed toward the female population. The female population currently accounts for 52.2% of the population. This distribution is projected to remain fairly constant throughout the next five, ten, and fifteen year study periods. City of Roanoke: Population by Gender 120,000 100,000 of Nil 4P 51,507 50,642 51,385 60,000 50,398 Female 40,000 �...... _�... ._., a Male - 20,000 C 2000 2010 2015 2020 2025 Census Census Projection Projection Projection Recreational trends from the last few years indicate that, on average, Americans participate in a sport or recreational activity of some kind at a relatively high rate (65 %). Female participation rates, however, are slightly lower than their male counterparts — 61% of females participate at least once per year in a sport or recreational activity compared to a 69% participation rate of men. According to recreational trends research performed in the industry over the past twenty years, the top ten recreational activities for females are currently: 1. Walking 2. Aerobics 3. General exercising 4. Biking S. Jogging 6. Basketball 7. Lifting weights 8. Golf 9. Swimming 10.Tennis 22 Parks and Recreation Master Plan Update —Report The top ten recreational activities for males are: 1. Golf 2. Basketball 3. Walking 4. Jogging 5. Biking 6. Lifting weights ].Football 8. Hiking 9. Fishing SO.Hunting While men and women share a desire for six of the top ten recreational activities listed above, men claim to participate in their favorite activities more often than women in any ninety -day span. With more women not only comprising a larger portion of the general populace during the mature stages of the lifecycle, but also participating in recreational activities further into adulthood, a relatively new market has appeared overthe last two decades. This mature female demographic is opting for less team oriented activities which dominate the female youth recreational environment, instead shifting more towards a diverse selection of individual participant activities, as evident in the top ten recreational activities mentioned above. 23 .� ROANOKE noes AND xrrnurzax kllccand IS @micin- From a race standpoint, the City has a diverse landscape. The diversity in the community is projected to increase with the majority Caucasian population (69% in 2000) reducing to 59% by 2025 with those belonging to Black Alone increasing the most. Those classified as Black, Two or More Races, and Some Other Race make up the majority of the rest. City of Roanoke: Population by Race 10 90 so ■ Two or More Races 70 60 ■ Some Other Race s0 ■ Pacific Islander 40 ■Asian 30 ■American Indian 20 ■ Black Alone 30 ■White Alone 2000 2010 2015 2020 2025 Census Census Projection Projection Projection A significant shift, and one that will have a bearing on the nature of recreation offerings in the City of Roanoke, is witnessed in the rapid change in ethnicities. Those being classified as being of Hispanic / Latino origin of any race are expected to grow the most (by percentage) among all the other races from 2000 to 2025. This segment is expected to incre ase from 1.48% in 2000 to 9.42% by 2025. 24 ase from 1.48% in 2000 to 9.42% by 2025. 24 Parks and Recreation Master Plan Update —Report Participation Trends by Race /Ethnicity Utilizing the Ethnicity Study performed by American Sports Data, Inc., a national leader in sports and fitness trends, participation rates among recreational and sporting activities were analyzed and applied to each race /ethnic group. The White Alone population as a whole participates in a wide range of activities, including both team and individual sports of a land and water based variety; however, the White Alone populace has an affinity for outdoor non - traditional sports. Ethnic minority groups in the United States are strongly regionalized and urbanized, with the exception of Native Americans, and these trends are projected to continue. Different ethnic groups have different needs when it comes to recreational activities. Ethnic minority groups, along with Generations X and Y, are coming in ever - greater contact with Caucasian middle -class baby - boomers with different recreational habits and preferences. This can be a sensitive subject since many baby- boomers are the last demographic to have graduated high school in segregated environments, and the generational gap magnifies numerous ideals and values differences which many baby - boomers are accustomed to. This trend is projected to increase as more baby- boomers begin to retire, and both the minority and youth populations continue to increase. Hispanic and Latino Americans have strong cultural and community traditions with an emphasis placed on the extended family, many times gathering in large recreational groups where multiple activities geared towards all age segments of the group may participate. Large group pavilions with picnicking amenities and multi - purpose fields are integral in the communal pastime shared by many Hispanics. The Black Alone population has historically been an ethnic group that participates in active team sports, most notably football, basketball, and baseball. The African- American populace exhibits a strong sense of neighborhood and local community through large special events and gatherings with extended family and friends, including family reunions. Outdoor and water based activities, such as, hiking, water skiing, rafting, and mountain biking, are not much of a factor in the participatory recreational activities. The Asian population a very different yet distinct ethnic group compared with the three main groups in the U.S. — Caucasian, African - American, and Hispanic. The Asian population has some similarities to the Hispanic population, but many seem to shy away from traditional team sports and outdoor and water based activities. 25 �� ROANOKE PA�AS AND RECREATION The City's income characteristics demonstrate rapid growth trends. The median household income was $30,696 in 2000 and $39,675 in 2010 and is projected to grow to 54,981 by 2025. The median household income represents the earnings of all persons age 36 years or older living together in a housing unit. The per capita income, too, is projected to increase from $18,468 in 2000 and $22,672 in 2010 to $30,958 by 2025. City of Roanoke: Household Income Characteristics c . sxam xuusdde INUSMaIe IMO m! • Ver fagb IIINnIP alm MID MIS MW mss Gevu C PmpCUn Pwjebon Pmjeeun PLO Parks and Recreation Master Plan Update —Report As seen below, the City of Roanoke service area's median household and per capita income is considerable lower than State and National averages. For the City, it will be important to provide offerings focused on a value for money proposition while offering a good quality product with exceptional customer service. City of Roanoke: Comparative Income Characteristics - 2010 $70,000 jum NlWon Per CapO H.s W Ircane arcane 27 •cn.ra� .us.n r� ROANOKE o AKS MD RECAWN14 3.2 RECREATION IN AMERICA Our understanding of outdoor recreation trends in America has evolved significantly over the past four decades since the first national survey was conducted in 1960 by the congressionally created Outdoor Recreation Resources Review Commission (ORRRC). Since that time, a long series of statistics have been gathered through seven reiterations of the National Survey on Recreation and the Environment (NSRE) that identify notable trends in participation and the evolution of new forms of recreation activities enjoyed by Americans. The most recent of these updated reports was from the NSRE conducted in 2003- 2004. Participation in 37 outdoor recreation activities was evaluated in this study.' Those activities with great relevance to Roanoke community interests are presented in the table below. Participation is measured in millions of people and percentage of total U.S. population. Activity Participation Percent of (millions) Population Trail, Street, or Road Activities 188.2 88.3 Traditional Social Activities 171.8 80.6 Outdoor Team Sports 48.4 22.7 Swimming Activities 130.6 61.3 Outdoor Adventure Activities 118.7 55.7 Supporting these statistics are the findings from the recently completed Outdoor Recreation Participation Report 2011, conducted by the Outdoor Industry Foundation. During January and February 2011, a total of 38,742 online interviews were carried out with a nationwide sample of individuals and households from the US Online Panel operated by Synovate. A total of 15,086 individual and 23,656 household surveys were completed. The total panel has over one million members and is maintained to be representative of the US population. Oversampling of ethnic groups took place to boost response from typically under - responding groups. A weighting technique was used to balance the data to reflect the total US population aged six and above. The following variables were used: gender, age, income, household size, region and ' United States Department of Agriculture, U.S. Forest Service, National Survey of Recreation and the Environment 2003-2004. 28 Parks and Recreation Master Plan Update -Report population density. The total population figure used was 283,743,000 people aged six and above. The report details participation among all Americans, youth, young adults and adults. From these results, a current and accurate picture of outdoor recreation participation trends can be ascertained. Below are some of the key findings associated with this report .2 3.2.1 PARTICIPATION IN OUTDOOR, NATURE -BASED ACTIVITIES An interesting note for many public park and recreation agencies whose facilities and programs are heavily geared for traditional and team sports, the largest areas of overall participation and growth in participation are in outdoor, non - traditional sports and activities. An example of this is the finding that participation in traditional triathlon, boa rdsailing/windsurfing, and non - traditional triathlon increasing by 64 %, 43 %, and 39% respectively from 2009 to 2010, while participation in stand up paddling is a new and upcoming outdoor recreation that is being tracked in 2010. Other noticeable increases are whitewater kayaking (35 %), BMX biking (31 %), and adventure racing (23 %). Improving access, programs, and facilities at Calvin's Cove, Mill Mountain, and along rivers /streams would be beneficial for the City. A graph of participation in the most popular indoor recreation, team sports, and outdoor recreation activities in 2010 is provided below. Note that team sport participation in baseball, volleyball, soccer, football, and basketball is considerably less than both indoor and outdoor recreation.' 2 Outdoor Industry Foundation. Outdoor Recreation Participation Study 201112th Edition. Boulder, Colorado, 2011. a Outdoor Industry Foundation. Outdoor Recreation Participation Study: 2011. 12th Edition. Boulder, Colorado, 2011. 29 r� ROANOKE eaelts Me RECRUTIOI American Participation in the Most Popular Outdoor and Indoor Recreation Activities (2010) Stretchin Stationary Cyclir Weight /Resistance Machi. Tread. Free Weight VolleyballlCourt, Grass, and Bead asset; soccer lindoor and Outdoo Football (Touch, Tackle, and Flai Basketb' Hikir Car, Backyard, and RV Ca.pir Road & Mountain Biking and BM Freshwater, saltwater, and Fly Fishir Running, logging, and Trail Runnir 0 10 20 30 40 50 60 70 millions of A.erion 6 and Older The graphs below detail the lifecycle participation in recreational pursuits in both female and male participants, as identified in the Outdoor Industry Foundation's 2010 Participation Study. These trends can help to determine which areas of focus and categories of recreational activities are going to appeal best to different age segments by gender among residents of Roanoke.4 To% 60% 50% 40% 30% 20% 10% 0% Participation Lifecycle: Females vy;� ryb+ ?' bR a,�0 0�.`P yl`•' y�`8 Ages —Tea. Sports — Outdoor Activities — Indoor Fitness Activities 4 Outdoor Industry Foundation. Outdoor Recreation Participation Study, 2011 12th Edition. Boulder, Colorado, 2011. 30 t_ 0 10 20 30 40 50 60 70 millions of A.erion 6 and Older The graphs below detail the lifecycle participation in recreational pursuits in both female and male participants, as identified in the Outdoor Industry Foundation's 2010 Participation Study. These trends can help to determine which areas of focus and categories of recreational activities are going to appeal best to different age segments by gender among residents of Roanoke.4 To% 60% 50% 40% 30% 20% 10% 0% Participation Lifecycle: Females vy;� ryb+ ?' bR a,�0 0�.`P yl`•' y�`8 Ages —Tea. Sports — Outdoor Activities — Indoor Fitness Activities 4 Outdoor Industry Foundation. Outdoor Recreation Participation Study, 2011 12th Edition. Boulder, Colorado, 2011. 30 Parks and Recreation Master plan Update —Report Participation Lifecycle: Males l 80% 70% 60% 50% 40% —Team Sports 30% — Outdoor Activities 20% — Indoor Fitness Activities 10% 0% y�.`°zj Ages 3.2.2 PARTICIPATION TRENDS BY AGE The Outdoor Industry Association identifies two major generational categories in the U.S.: Baby Boomers (born between 1946 and 1964) and Millennials (born between 1978 and 2003). These two generational cohorts have distinct differences in their preferences for an active lifestyle. Baby boomers have shed the image of the relaxed, sedentary lifestyle of generations past pursue a more active form of "retirement ". Many boomers continue the active and healthy lifestyle they converted to in midlife, as evidenced by the increasing number of seniors who participate in the fitness industry. Scott Parmelee, publisher of Outside magazine, describes a boomer as a "hybrid person" who enjoys "less 31 �� ROANOKE vMRS MD RECRVmM strenuous" activities while still connecting with nature and the outdoors. ` While many boomers use outdoor experiences for personal growth, the Millennials seek the thrill. Millennials pioneered adventure and extreme sports and have been most responsible for the decline in the traditional "bat and ball" sports leagues targeting young adults. They elect less structured activities such as skateboarding, rock climbing, and mountain biking in place of organized youth activities like baseball, football, and soccer. In recent years, the Outdoor Industry Foundation (OF), a 501(c)(3) organization chartered to research trends and support growth of the outdoor industry, has produced annual reports of the state of the industry and outdoor recreation participation. In early 2007, OF surveyed 60,169 households from a representative sample that reflects the demographic and socio- economic composition of the United States to determine the highlights of current outdoor recreation trends in America. Results from this survey were published as The Next Generation of Outdoor Participants — 200511006 by the OIF in late 2007. This report finds that participation in outdoor activities at least once per year drops off dramatically with age. Seventy -nine percent (79 %) of respondents aged 6 -12 years reported participating at least once in one of the 35 outdoor recreation activities polled, while only 34% of respondents aged 65 years and older reported the same level of participation. This is illustrated in the graph to the right.' Americans are exposed to and participate in outdoor recreation activities considerably more when they are younger, and therefore it is critical to understand the preferences of our young recreationists to stay aligned with evolving trends. The top five outdoor recreation activities by frequency of outings in 2008 and in 2010 of Americans aged 6 to 24 years are detailed in the table below. Note the general consistency over the two -year period. e II: • r r 1. Bicycling 1. Running /jogging/trail running 2. Running /jogging /trail running 2. Bicycling 3. Skateboarding 3. Skateboarding 4. Fishing 4. Bird watching 5. Car and backyard camping S. Hunting s Outdoor Industry Association. State of Industry Report : 2006. Boulder, Colorado. 2006. ' Outdoor Industry Foundation. The Next Generation of Outdoor Participants - 2005/2006. Boulder, Colorado. 2007 Outdoor Indust, Foundation. 2009 Participation Study Boulder, Colorado. 2009. a Outdoor Industry Foundation. 2011 Particioation Study. Boulder, Colorado. 2011. 32 Parks and Recreation Master Plan Update —Report The tables below detail the participation in these top five outdoor recreation activities in 2010 for all Americans aged six and older, as well as the top five team sport activities and top five indoor recreation activities participated in during the same year.' 'vkies —All Persons Aged 6+ Activity % of Americans Running, jogging, trail running 18% Total Participants 50.2 million Freshwater, salt water, andflyfishing 16% 45.4 million Road biking, mountain biking, BMX 15% 42.3 million Car, backyard, and RV camping 15% 42.3 million Hiking 11% 32.4 million Team Sport Acti ' ' -., I Persons Aged 6+ Activity % of Americans Total Participants Basketball 9% 26.3 million Football (touch, tackle, and flag) 6% 16.7 million Soccer (indoor and outdoor) 6% 15.7 million Baseball 5% 14.6 million Volleyball (court, grass, and beach) 5% 13.1 million Indoor Recreation Activities - All Persons Aged 6+ Activity % of Americans Total Participants Free weights 22% 63.8 million Treadmill 18% 53.1 million Weight / resistance machines 14% 38.6 million Stationary cycling 13% 35.6 million Stretching 12% 35.1 million 9 Outdoor Industry Foundation. 2011 Participation Study. Boulder, Colorado. 2011. 33 ROANOKE rues •ro •rcaunex On the older end of the age spectrum, active retirees are one of the largest emerging markets for the recreation and tourism industry. Retirees sixty -five and older remain active in many activities well into their senior years. lust under thirty -five million Americans, or about one of every eight persons (12.4 %), were sixty -five years or older at the time of the 2000 Census. Over ninety percent of these older Americans are retired; almost all are retired by age seventy -five. For purposes of this study, retirees were divided into three age groups, 65 -74, 75 -84, and 85 +. Data was gathered from the National Survey on Recreation and the Environment (NSRE). Across all the activities surveyed, with the only exception being gardening or landscaping for pleasure, the percentage of retirees who participate in an activity is less for persons aged 65 and older than for those under age 65. With a few exceptions among activities, participation percentage falls from age sixty -five to age eighty - five and above. For the more passive activities, such as walking, family gatherings outdoors, sightseeing and viewing/photographing wildlife and flowers, the decrease with age is gradual. With the more physically demanding activities, such as swimming, hiking and mountain biking, the decrease in percentage participating sharply increases with age. However, some percentage of even the oldest retirees participates across most activities, regardless of how physically demanding they are. Although age does play a role in the ability to participate in all activities, eleven activities surveyed by NSRE remain popular among aging Americans over 65 years of age10: • Walking for pleasure • Family gatherings • Gardening and landscaping for pleasure • View /photograph natural scenery • Visit nature centers, etc. • Driving for pleasure • Picnicking • Sightseeing • Visit historic sites • View /photograph other wildlife • View /photograph wildflowers, trees, etc. As the retiree population grows in future years, accessible opportunities to these popular activities by active, older adults should be accommodated while ensuring a balance between attracting young people to the community and providing adequate offerings for middle -aged individuals as well. 10 United States Department of Agriculture, U.S. Forest Service. National Survey of Recreation and the Environment, 2003 -2004 34 Parks and Recreation Master Plan Update — Report CHAPTER FOUR - FACILITY AND PROGRAM PRIORITY RANKINGS The purpose of the Facility and Program Priority Rankings is to provide a prioritized list of facility / amenity needs and recreation program needs for the community served by the City of Roanoke Parks and Recreation Department. This rankings model evaluated both quantitative and qualitative data. Quantitative data includes the statistically valid Community Survey, which asked residents of Roanoke to list unmet needs and rank their importance. Qualitative data includes resident feedback obtained in community input and demographics and trends. A weighted scoring system was used to determine the priorities for parks and recreation facilities / amenities and recreation programs. For instance as noted below, a weighted value of 3 for the Unmet Desires means that out of a total of 100 %, unmet needs make up 30% of the total score. Similarly, importance- ranking makes up 30% too while Consultant Evaluation makes up 40% of the total score, thus totaling 100 %. This scoring system considers the following: • Community Survey • Unmet needs for facilities and recreation Programs — This is used as a factor from the total number of households mentioning whether they have a need for a facility / program and the extent to which their need for facilities and recreation programs has been met. Survey participants were asked to identify this for 28 different facilities / amenities and 22 recreation programs. • Importance ranking for facilities —This is used as a factor from the importance allocated to a facility or program by the community. Each respondent was asked to identify the top four most important facilities and recreation programs. • Consultant Evaluation o Factor derived from the consultant's evaluation of program and facility priority based on survey results, demographics, trends and overall community input. The weighted scares were as follows: • 60% from the statistically -valid community survey results • 40% from consultant evaluation using demographic and trends data, community focus groups and public meetings and levels of service. These weighted scores were then summed to provide an overall score and priority ranking for the system as a whole. The results of the priority ranking were tabulated into three categories: High Priori (top third), Medium Priority (middle third), and Low Priority (bottom third). The combined total of the weighted scores for Community Unmet Needs, Community Importance, and Consultant Evaluation is the total score based on which the Facility / Amenity and Program Priority is determined. 35 rM ROANOKE V1PY.E NO RECRFI.TIM 4.1.1 FACILITY /AMENITY PRIORITY RANKINGS As seen in Figure 10, Small Neighborhood Parks, Indoor Fitness and Exercise Facilities, Paved Greenway Trails, Walking and Hiking Trails, and Playgrounds were the top five priorities for the community. Roanoke Facility/Amenity Priority Rankings Overall Ranking Small neighborhood parks (1- 10acres) Indoorfitness & exercise facilities Paved greenwaytrails Walking& hikingtrails Playgrounds Natural areas /wildlife habitats Indoorswimming pools Dog parks Outdoor amphitheater Indoor walking & runningtracks Community centers Large community parks (10.300 acres) Outdoor pools /water parks Outdoor adventure park Outdoorspray parks Fishing areas Soccer fields Indoor volleyball & basketball courts Large regional parks Boating areas Mountain bike trails (natural surface) Adult softball fields Youth baseball & softball fields Outdoor basketball courts Football /lacrosse fields Skateboard park Outdoor tennis courts Outdoor sand volleyball courts Flgun 10- Facility/ Amenity Prior" gankings 36 Parks and Recreation Master Plan Update —Report 4.1.2 PROGRAM PRIORITY RANKINGS As seen in Figure 31, Adult Fitness and Wellness Programs, Outdoor and Nature Programs, Special Events, Water Fitness programs and Canoeing, Kayaking and Paddle Sports comprised the top five priorities for the community. Figure 11- Program Priority Rankings 37 WI ROANOKE V1RII5 Yb 0.E(RFLTId CHAPTER FIVE - UPDATED FACILITY LEVELS OF SERVICE Facility Standards are guidelines that define service areas based on population that support investment decisions related to parks, facilities and amenities. Facility Standards can and will change over time as the program lifecycles change and demographics of a community change. PROS evaluated park facility levels of service using a combination of resources. These resources included: National Recreation and Park Association (NRPA) guidelines, recreation activity participation rates reported by American Sports Data as it applies to activities that occur in the United States and region around Roanoke, community and stakeholder input, findings from the prioritized needs assessment report and general observations by PROS. Based on the existng levels of inventory and the priority rankings established by the community in the previous chapter, the following are the key areas that need to be addressed in Roanoke in the upcoming years. 5.1 NEIGHBORHOOD PARKS Based on the priority rankings provided in Chapter 4, neighborhood parks are the highest priority for the community in Roanoke at this point. While the overall acreage purely for neighborhood parks may seem deficient, the Consultant Team is aware that many large community parks (e.g. Booker T. Washington Park) serve as neighborhood parks for their residents as well. Thus, the Consultant team does not advocate an approach that focuses solely on land acquisition and building new parks but, at minimum, updating existing parks in areas of greatest need and focusing on offering a wider breadth of experiences at existing parks. In accordance with neighborhood park design standards, PROS recommends that the City develop such an inventory and upgrade at least two parks annually through their Capital Improvements Program. 5.2 OFF -LEASH AREA These are only increasing in popularity and based on the existing inventory, the City would be in need of at least one additional off -leash space that the community could have access to. Evaluate adding an off - leash area at Thrasher Park. 5.3 SKATE PARK While the City's population does show an aging trend, there still is a high concentration of youth population that would seek access to. Outdoor Recreation Trends in 2008 and 2010 both had Skateboarding in the top 3 most popular activities and the community input meetings had several individuals indicate a need for a Skateboard / BMX Park in Roanoke as well. It would be viable opportunity for the City to partner with a private enterprise and user - groups to conduct a feasibility study to determine the type /size, and location of both a new Skate and BMX park. 5.4 MULTIPURPOSE FIELD SPACE With participation trends moving more towards multi -use with soccer, lacrosse, flag football and even rugby. It is reccomended that the City consider public /private partnerships and evaluate adding more multi - purpose field spaces, particularly for games. The City could address this deficit in two phases: • As part of the redesign the northern portion of Rivers Edge Park, create two large, lit rectangular athletic fields that have irrigation to complement the regional character of Roanoke's primary hub of recreation 38 Parks and Recreation Master Plan Update —Report • Repurpose two of the four existing athletic fields at Rivers Edge Park -South to provide synthetic turf that allows for maximum capacity of use and utilization. 5.5 INDOOR RECREATION SPACE While Roanoke has exceptional outdoor venues and opportunities, the overall system is lacking programmable indoor spaces. To be an effective park system, it is important to have a balance between indoor and outdoor recreation and active and passive spaces for community use. Both our 2012 and 2008 citizen survey data reveal that our citizens have a need for better, more attractive, and versatile indoor spaces for recreational programming; 64% of Roanoke residents believe that the City is lacking in this service area. Close -to -home, community based programs and services delivered by indoor recreation spaces are of preference for Roanoke as follows: 1) Before and after school spaces for children; 2) Multi- faceted gymnasiums for indoor soccer basketball, volleyball, camps, and drop -in play for children, adults, and teens; 3) Community spaces for senior, arts, educational, wellness, and instructional classes; and 4) Event spaces for community gatherings, weddings, reunions etc, are all preferred types of spaces that would be necessary for a well- rounded park and recreation service system. The City currently has 38,165 square feet of available space to conduct programming described above. This represents a deficit of 107,857 square feet based on Roanoke's population size (approximately 97000 residents). Local governments nationally average 1.5 SF of non - aquatic indoor recreation space per resident; Roanoke's rate is 0.04 SF per resident. In order to address this deficit, PROS recommends a multi - phased approach: A) Evaluate adding new indoor spaces to the existing centers at Eureka Park and Preston Park B) Develop two new, neighborhood based centers at Norwich Park and Fallon Park C) Revise and execute the joint -use agreement with the Roanoke City Schools Existing centers at both Eureka and Preston Parks should be expanded such that each has a multi- functional high school size gymnasium, partitioned multi - functional spaces, offices, lobby, parking, fitness and wellness spaces, child -watch areas, warming kitchen, restrooms /showers /lockers, and indoor walking / jogging track. The existing facility at Norwich Park should be razed and replaced with a neighborhood recreation center that is also recommended for Fallon Park. The Norwich and Fallon facilities would consist of a high school size gymnasium, partitioned multi -use spaces, warming kitchen, fitness and wellness areas for adults and children, child care spaces, parking, offices, and restrooms. The City should also evaluate repurposing the Garden City Center as an arts center at- large, divesting the Gmndin Court Center from the system and adding additional class /event space to the Discovery Center. PROS would suggest that the City adopt the philosophy of a holistic "community -use' school system whereas the public services of Parks and Recreation have second priority of use without additional fees and charges within all elementary, middle, and high school facilities. The Community - School model with procedures and policies set forth to ensure weekday, afterschool, evening, and full weekend parks and recreation programming would significantly reduce the need for larger, more expensive new indoor facilities. 39 P� ROANOKE PARKS AO RE Rr M AQUATICS Roanoke's Comprehensive Plan recommends that outdoor pools need to be repurposed. Being more than thirty years of age, the facilities have outlived their design and useful purposes. This results in less than optimal operations and additional maintenance costs leading to an operational subsidy of $200,000+ annually. Through a feasibility analysis in 2007, the City found that by converting a pool into a family aquatic facility, they would substantially reduce their annual subsidies and attain revenue recovery levels upwards of 70 percent. PROS recommends converting one of the outdoor pools into a family aquatic facility, and updating the remaining pool and bathhouse so that it can continue to serve in its present programmatic capacity. 40 Parks and Recreation Master Plan Update —Report CHAPTER SIX - UPDATED VISION, MISSION AND ACTION ITEMS The Vision and Mission of the Department developed during the previous plan update continues to be adhered to and guide the actions of the Department and its staff moving forward. 6.1 VISION The following vision presents how the department desires to be viewed in the future: The City of Roanoke Parks and Recreation Department seeks to be positioned as a premier, "best in class," parks and recreation system that provides high quality, maintained parks, recreation facilities and programs that are accessible and cost effective, as well as support the citizen's vision for cultural unity and a livable and healthy lifestyle that creates high economic impact and value for living and working in Roanoke. 6.2 MISSION "Our mission is to maximize all available resources to deliver parks, recreation facilities, and programs that are attractive, clean, accessible, and provide memorable experiences. The Department will serve citizens of all ages to create a desirable community to live, work, and play. We measure our success by customer satisfaction, efficiency, and community development of our public spaces and 6.3 BIG MOVES • Develop a system -wide marketing and branding plan to create a consistent Identity and maximize outreach to drive greater participation and revenues • Update existing neighborhood parks to better serve community needs • Increase levels of service for indoor recreation space as through a combination of expanding current facility space, developing new space and partnering for existing space as mentioned in Section 5.5 • Focus on enhancing the existing culture of partnerships, locally and regionally, to better meet community needs in a financially sustainable manner 6.4 STRATEGIC OBJECTIVES This section reiterates objectives and recommendations from the 2007 Master Plan update to ensure continuity of vision and goals. As mentioned before, this current Master Plan update is not an overhaul of the previous plan but simply a check -point and a course correction, where required to ensure that the City of Roanoke Parks and Recreation Department continues to meet and exceed the goals and vision of the community for the years to come. 6.4.1.1 COMMUNITY MANDATES • Strategy 1.1) Finish the greenway and trail system in the City and connect to the future regional system with Salem, Carvin's Cove, Vinton, and Roanoke County. • Strategy 1.2) Complete the joint Rivers Edge Park (North and South) , and the Roanoke River Greenway as a combined signature recreational "hub" for the City • Strategy 1.3) Evaluate each existing park site to continually update long -term maintenance needs and include capital improvements for each site that will enhance the use and value to the community, the neighborhood, and visitors to the park. The evaluation could also include assessing areas of the park that are largely unused and can be naturalized to reduce 41 .� ROANOKE Y s l RrO1r1T maintenance demands and offer a higher level of maintenance in the areas which are used by the community. • Strategy 1.4) Upgrade existing sports fields in the community to maximize the capacity of use as it applies to baseball, softball, lacrosse, rugby, and soccer fields. • Strategy 1.5) Together with the Roanoke City Schools and / or Roanoke County, develop the number of sports fields outlined in the regional facility standards plan to adequately service the youth and adults sports needs in the City • Strategy 1.6) Create a Downtown Parks and Landscape Plan that focuses on how to maximize usability, attractiveness and available amenities at existing green spaces, plazas, gateways, parks, and trails for citizens living and working in downtown Roanoke • Strategy 1.7) Plant additional trees in the City to maintain the 40% canopy goal to cool down the City and parks throughout the system • Strategy 1.8) Improve and upgrade neighborhood parks in the underserved areas of the City • Strategy 1.9) Add off -leash dog areas in the City • Strategy 1.10) Improve Mill Mountain as a destination park; develop shared trails systems with the NPS and consider developing /managing camping facilities. • Strategy 1.11) Develop Carvin's Cove as a destination outdoor adventure park site in keeping with environmental design standards and principles • Strategy 1.12) Covert one outdoor pool into a family aquatics facility and update the other facility as an outdoor 50 -meter pool with zero -depth entry areas for toddlers and seniors. 6.5 CONSISTENT QUALITY STANDARDS • Strategy 2.1) Update maintenance standards for parks, trails, play fields, floral gardens, and recreation amenities, as well as budget accordingly to meet the desired standards • Strategy 2.2) Measure the operational impact of new capital improvements prior to development to secure maintenance and operating funding commitment so as to not deplete existing funding levels or overextend staff and equipment • Strategy 2.3) Design parks and recreation facilities in the future that can produce operational revenue to offset operational costs • Strategy 2.4) A regional approach to maintenance standards and operational costs shared with users is required to eliminate conflict with the City and County parks and recreation departments • Strategy 2.5) Work in partnership with the School District to enhance school sites and school park sites 6.6 BASELINE RECREATION SERVICES • Strategy 3.1) Establish core recreation programs in coordination with Roanoke County on what services each Department will provide individually and the core programs that could be joined together as one to maximize each others talents and resources • Strategy 3.2) Establish core recreation facilities that are needed in the City and County to properly address the recreation needs in the Roanoke Valley • Strategy 3.3) Develop a Marketing Plan for the Department to position the core recreation programs and facilities appropriately in the City and the region • Strategy 3.4) Develop new core recreation programs for residents of the City in coordination with the County 42 Parks and Recreation Master Plan Update —Report • Strategy 3.5) Develop adult and youth wellness and fitness, senior adult programs, city -wide community events, aquatic programs, family programs, outdoor adventure, environmental education, adult sports, and performing arts programs as core programs for the City in coordination with the County's core services • Strategy 3.6) Continue to be a youth and adult field sports provider in cooperation with Roanoke County and the School Districts 6.7 FINANCIAL VIABILITY AND EFFECTIVE PARTNERSHIPS • Strategy 4.1) Develop and manage a Financial Plan for the parks and recreation system • Strategy 4.2) Develop strong and equitable partnerships with public agencies, not- for - profits, and for - profit agencies • Strategy 4.3) Develop a regional approach to park and recreation management 43 �� ROANOKE PARRS M RMREETIM CHAPTER SEVEN -APPENDIX I 7.1 DETAILED SURVEY FINDINGS 02. Has Your Household Visited Any of the City of Roanoke's Park and Recreation Facilities During the Past Year? try percentage or respondents Ye 169' s s No 31% Saver L.Vaon2TCh u r.(7R.,y ?013) 44 1w z Parks and Recreation Master Plan Update —Report Q2. Has Your Household Visited Any of the City of Roanoke's Park and Recreation Facilities During the Past Year? M 31' tay percentage of responclents Swore: Leisure Viuon/ETC Iast=e (Jan ar 2013) Q2b. Parks and Recreation Facilities That Households Use Most Often - -- la mare. rowo oe ��aeel Paved Ireilslgreenways 3 NeObortood Dan 31% NaWm bailwgreenways 23% d pans: Mill Mtn, Rivers Edge 21 % Community park 13% Eknwood amptilteater 12% Playgrounds i11% Regional cams � % Soccer fields 6 Boa4og areas 6 Adult softball fields 5% Dog parks 5% oumoor baskeMall courts 5% Fisting areas 4% Community cmwm 4% >ult baseball and so ball RNtls 4% Outflow pods 3X Outflow tennis worts 3% FootbalMacrosse Rlda 3% W. preservea/wiMlife habitat 3% Mid -sue community part 2% lour basketbalVVOileybdl count 2% Drf togas end e.srtlse farikUea 2% skateboard path 1% O01er 2% RM 0% 10% 20% 317% 40% 45 ROANOKE PYFS LM REC0.GTlM 03. Has Your Household Participated in Any Recreation Programs Offered by the City of Roanoke Parks and Recreation During the Past 12 Months? by percentage of respondents Yes 15% No 85% Savor: Jeisae VivodEPC l khi J 2013 46 Parks and Recreation Master Plan Update —Report Q4. How Often Households Have Used Various Community Centers Operated by the City of Roanoke Parks and Recreation During the Past 12 Months by percentage of respondents Eureka Center 14% Discovery Center 13% Mountain view Center 8% Grandin Court Center 6% Preston Center 5% Garden City Center 5% Norwich Center 4% 1001b 20% 30% X25. Times 0 1 0-24 Times 01 -9 Times Swvice: r.:....e Visi.EW Wtiwe(J..y 2013) 47 ROANOKE vnaas nxo arcvunex Q5. Overall Quality of Community Centers Used During the Past 12 Months by percentage of respondents Excellent 24% Good Poor 55% 3% Fair 18% Savor_ L. View.=Jnatimk (1amy 2013 48 Parks and Recreation Master Plan Update -Report 06. Parks and Recreation Facilities That Households Have a Need For by percentage of respondents (R1IDIple choices could be made) Walking and hiking trails Paved greenway trails Small neighborhood parks (1 -10 acres) Natural areasA4idhfe habitats Large community parks (10 -100 acres) Playgrounds Outdoor amphitheater Large regional parks Indoor fitness and exercise facilities Indoor swimming pools Indoor walking and running tracks Mountain hike trails Community centers Dog parks Outdoes pools/water parks Fishing areas Outdoor adventure park Outdoor basketball courts Boating areas Outdoor tennis courts Indoor volleyball and basketball courts Outdoor spray parks Soccer fields FootballAacrosse fields Adult solmall fields Youth baseball and softball fields Skateboard park Ouldoor sand volleyball courts O4,o 10% 20% 30% 40% 50% 60% 70% S. Li.. Viam=festi (J..y 2013) 49 r� ROANOKE PARKS 4M NCaF M Q6b. How Well Parks and Recreation Facilities Meet the Needs of Households by percentage of respondents with a need for facilities Paved greenway trails Mountain bike trails Walking and hiking trails Large community parks (10-100 acres) Youth baseball and softball fields Outdoor tennis courts Outdoor basketball courts Small neighborhood parks (1 -10 acres) Playggrounds Natural areasm0cl Te habilats Football /lacrosse fields Adult softball fields Soccer fields Large regional parks Fishing areas Boahnu areas Indoor volleyball and Indoor walldnp and running hacks Outdoor spray parks Outdoor adventure park 0% 200o 40% 00% 8000 100% 0100% Meets Neeus 075% Meets Needs 050% Meets Needs 025% Meets Needs M0% Meets Needs Souse: Ieiame Vlv .=iastim[e (Jumuy 2013) 50 r` Parks and Recreation Master plan Update —Report Q8. Recreation Programs That Households Have a Need For by percentage of respondents (multiple choices could be made) Adult fitness and wellness progmms 369 Outdoor and nature programs 30% Special events 2 % Water fitness programs 24% Nature programs 22% Adult day trips 22% Canoeing, kayaking, paddle sports 21 Youth sports programs 9% Adult sports programs 17 Programs far disabled 16 Youth eam- to-sswim programs 15% 11% Adult art, dance, pedanning ads 15% Tennis lessons 10% Youth s summer camp programs 15% Teen programs 10% Youth fitness and wellness programs 14% Pre - school programs 13% Youth art, dance, performing ads 12% After school programs 11 % Madial ads programs 30% 40% 5O% 0% 10% 20% Sauce: Leisure VimarETC batitote(Jinuary 2013) Before school programs 51 11% Tennis lessons 10% Teen programs 10% 51 ROANOKE c�aas nxo arcaunox - Q8b. How Well Recreation Programs Meet the Needs of Households by percentage of respondents with a need for programs After school programs Youth sports programs Before school programs Nature programs Pre - school programs Youth summer camp programs Youth fitness and wellness programs Outdoor and nature programs Adult fitness and wellness programs Adult sports programs Special events Teen programs Programs for disabled Adult day trips Canoeing, kayaking, paddle sports Youth art, dance, performing arts Water fitness programs Youth learn- to-swim programs Adult art, dance, performing arts Tennis lessons Martial arts programs 0% 20% 40% 60% 80% 100% M"0% 0 t' Needs 1375% Meets Needs Ct50 %Meets Needs o25 %Meets Needs 00 %Meets Needs 52 Parks and Recreation Master Plan Update —Report 6110. Programs That Households Currently Participate in Most Often at City of Roanoke Facilities by percentage of respondents who selected the item as one of their top four choices Special events Adult fitness and wellness programs Outdoor and nature programs Youth sports programs Nature programs Youth learn- to-swim programs Adult sports programs Youth summer camp programs After school programs Canoeing, kayaking, paddle sports Pre - school programs Water fitness programs Youth fitness and wellness programs Adult art, dance, performing arts Programs fa disabled Adult day trips Before school programs Tennis lessons Martial arts programs Teen programs Youth art, dance, perfuming arts 0% 10% 20% 30% ■Most Often 02nd Most Often 03rd Most Often 04th Most Often Somcc. [s.. Vi..IETC haul re (7a..y 2113) 53 10% 7% 7% 6% 5% 4% 4% 4% 4% 3% 2% 2% 2% 2% 1% 11% 1% 1% 1% 1% 0% 0% 10% 20% 30% ■Most Often 02nd Most Often 03rd Most Often 04th Most Often Somcc. [s.. Vi..IETC haul re (7a..y 2113) 53 r� ROANOKE PARKS MD RECREATTd Q16. Actions Households Would Be Most Willing to Fund With Their Tax Dollars by percentage of respondents who selected the item as one of their top four choices Upgrade existing neighborhood and community parks Acquire open space for passive activities Develop additional lraikViconnectivity of trails Upgrade existing trails Renovate Carvin's Cove Natural Reserve Upgrade existing outdoor pools Upgrade /expand existing community centers Upgrade existing youth /athletic fields Acquire open space for active activities Improve Rivers Edge Sports Complex - North Repurpose inactive parkslamenities Upgrade fishing and boating access None chosen Some leisure Voiov/ETC Institute 34% 1 41% 0% 10% 20% 30% 40% 50% 54 Parks and Recreation Master Plan Update —Report 011. Organizations That Households Recreation Programs and by percentage of respondents (mulflple choices Churches Use for Services could be oracle) Parks and 30% Virginia State Parks 25% YMCA 21% Private or public schools 9% City of Roanoke programs 17 Private fitness facilities 12% Roanoke County programs 12% Neighboring oommunilles 696 Youth sports organizations 5% Clubs (country clubs, golf courses, etc.) 3096 Private instruction (dance, outfitters, elc.) Boys & Gins Club Homeowners assoclafions /apt. compekes None 0% 10% 20% 30% 40% Someer Leimve V,..EW lastaute(Imamy 2013) 55 34% 30% 25% 21% 21% 9% 17 14% 12% 12% 696 5% 3096 55 ROANOKE PARRS AND RECARATI M 0118. Satisfaction with Overall Value Received from the City's Recreation Facilities and Programs by percentage of respondents Somewhat Satisfied 29% Very Satisfied 22% DonY Know 11% Neutral Very Dissatisfied 28% Somewhat Dissatisfied 4% 8% S.c Leisure ViamETC ImtiNk (&by2012) 56 Parks and Recreation Master Plan Update -Report 019. Demographics: Age of Respondents by Percentage of respondents 35 to 44 45 to 54 11% 17% Under35 15% 55 to 64 65+ 36% 21 % s..:L6.VuiaWEfclnti w(taa..ylots) 57 W2 ROANOKE v RXS MD MECRF TTM Q20. Demographics: Gender by percentage of respondents Male 44% Female 56% Somce [e,. V.i.,ETC lnsmute (3auvary 2013) 58 Parks and Recreation Master Plan Update —Report Q21. Demographics: Annual Household Income by percentage of respondents Under $25,000 24% $25,000 to $49,999 24% Not provided 10% $150,000+ 5% $50,000 to $74,999 $100,000 to $149,999 16% 90/0 $75,000 to $99,999 12% Soi Lelwne VmonfE7c by btok (Ja..y 2013) 49 r� ROANOKE Q23. Demographics: Race /Ethnicity by percentage of respondents (multiple choices could be made) White /Caucasian 63% African American/Black 335 Native American 3% Asian 1% Other 2.%/ I I i Not provided 4% 0% 20% 40% 60% 80% 100% 5ourte_ Leisure VisioNETC h fituk (7 2013) 60 Parks and Recreation Master Plan Update —Report Q24. Demographics: How Long Have You Lived Within the City of Roanoke? by percentage of respondents 6 to 10 15% 11 to 15 5 or less 7% 150% 16 to 20 9% 21 to 30 years 10% 31+ years 44% S.: 1. VisionIETC klIIitah (Jawuy 2013) 61 W, woo ROANOKE 7.2 PARR CLASSIFICATIONS In 2007, the Parks and Recreation Master Plan defined design standards for the various park types within the City: mini parks /plazas, neighborhood parks, community, regional and athletic complexes, preservation areas, and greenways /multi - purpose trails. Based upon land use, visitation and park use patterns, PROS recommends the following classifications: Mini Parks and Plazas • Andrews, Argonne Circle, Century Plaza, Entranceway, Gateway, Harkrader, Lee Plaza, SunTrust Plaza, Triangle, Railside Plaza, and Wells Fargo Plaza Neighborhood Parks • *Bennington, Bowman, Brown - Robertson, Eastgate, Fern, Garden City, *Ghent Hill, Golden, Horton, Huff Lane, Hurt, Kennedy, Lakewood, Loudon, Masons Mill, Melrose, *Memorial Bridge, Morningside, Norwich, Perry, Piedmont, Preston, Raleigh Court, Ridgewood, Shrine Hill, Smith, Staunton, Sunrise, Third & Campbell, +Valley Avenue, Vic Thomas, Villa Heights, West End, and Woodlawn. Community • Countryside, Eureka, Fallon, Fishburn, Highland, Jackson, Strauss, Thrasher, Wasena, and Washington. Regional and Athletic Complexes • Breckenridge Athletic Fields, ** Crystal Spring Park, Elmwood, Preston Athletic Fields, Westside Athletic Fields, and Rivers Edge Park (North and South(. Preservation Areas • Mill Mountain, Carvin's Cove, Yellow Mountain, Greenways and Trails • Roanoke River, Lick Run, Tinker Creek, Murray Run, Mill Mountain, Fishburn Park trails, Carvin's Cove trails, and Mill Mountain park trails. *Recommend inclusion within the Roanoke River Greenway linear park classification. ** Real Property owned by the Western Virginia Water Authority +Consider divesting from the park system 62 s A a t ry. MIL City of Roanoke ..fit+ Pars & Recreation Master Plan Update NO • Planning Commission Public Hearing • � '� July 9, 2013 Outcomes ❑ 2007 Master Plan Recommendations ❑ Identify future trends ❑ Prioritize needs ❑ Provide clear direction for next steps KE prosS , ROANO g I - 2007 Master Plan Recommendations ❑ Top Facility Needs ® Greenway & Multi- purpose Trails 0 Amphitheatre V Picnic Areas & Shelters New Indoor Multi- Purpose Recreation Center 0 New Playground Equipment 13 Nature Trails & Nature Center o River Access for Outdoor Recreation Opportunities P onoStinp O ROANOKE M 2007 Master Plan Recommendations ❑ Top Recreation Program Needs Adult Fitness & Wellness 13 Senior Adult Programs 0 City -wide Special Events Water based Fitness Programs o Family Programs a Outdoor Adventure Programs o Adult art, dance, performing arts r pros NOKE consulting i A Process Citizen Drive Process O Community/Stakeholder Input G Statistically Valid Survey ❑ Trends Analysis ❑ Prioritize Facility and Program Priorities ❑ Review Vision / Mission X pros NOKE consulting 0 Survey Methodology ❑ City of Roanoke conducted a statistically -valid Community Interest and Opinion Survey using a combination of mail and phone ❑ The purpose of the survey was to help establish priorities for the future improvement of parks and recreation facilities, programs and services within the community ❑ 298 completed surveys (1400 households) and results of the random sample have a 95% level of confidence with a precision of at least +/-5.7% r ro P nsus lting ROANOKF_ F-1 Visitation and Physical Condition ❑ Of the 69% of households that have visited parks, recreation facilities, or sports fields during the past year, 80% rated the level of maintenance as good or excellent. Q2. Has Your Household Visited Any of the City of Roanoke's Park and Recreation Facilities During the Past Year? r Wcemog respmrdenLe 02d. How Would You Rate M. Lev. of Maintenance of NI the Parks and Recreation Facilities You Have Visited'+ N. Yes Excellent M 59% 26% Fair Poor 1]% 3% ROANOKE pros Participation and Overall Quality ❑ Of the 15% of households that have participated in programs/activities, 88% rated the overall quality as either excellent or above average ❑ Higher than national averages around 80% O3. Has Your Household Participated in Any Recreation Programs Offered by the City of Roanoke Parks and Recreation During the Past 12 Months? 03c 0—nall MOW of Proorams in Which uauseho as H.- P.rrcio.tetl E.A. aex 3a% Fa 1211 g pros : ROANOKE tUnSUIfLnp p M Unmet Facility Needs ❑ From a list of 28 parks and recreation facilities, the top 5 highest UNMET needs in the community are: o Indoor fitness and exercise facilities o Indoor walking and running tracks 13 Indoor swimming pools o Outdoor amphitheater 0 Small neighborhood parks pros ROANOKE consulting M Most Important Parks and Recreation ❑ Based on the sum of their top four choices, the parks /facilities that households rated as the most important a re: * Paved greenway trails o Walking and hiking trails 11 Small neighborhood parks 13 Natural areas / Wildlife habitats O Large community parks (10 -100 acres) W pros p ROA,NOKE con5UItinp Unmet Program Needs ❑ From a list of 21 recreation programs, the top 5 highest UNMET needs in the community are: ❑ Adult fitness and wellness programs r? Outdoor and nature programs a Special Events G Water fitness programs 13 Adult day trips pros ROANOKE consulting Most Important Recreation Programs Based on the sum of their top four choices, the programs that households rated as the most important are D Adult fitness and wellness programs 0 Special events 0 Outdoor and nature program 13 Youth sports programs Q Canoeing, kayaking and paddle sports pros ROANOKE consulting Reasons Preventing the Use of Parks, Faciliti m� • Top reason: "do not know what is being offered" (27%), • Directly ties in to awareness and marketing issues that need to be addressed e Often 014. Reasons That Prevent Households From Using City of Roanoke Parks, Recreation Facilities and Programs More Often W percenuga.l r..w ae�e 1- 111...a mwe b. medal w.m x.w, w,a1.o 6.bg ollerea r n^ pr.3rzm z a., 9% P "r maor(ual4y n. oif 6% Fe—, m oa hii Nr x�a meana.amlammaa J.I. peam.11reram....l re J. mbar agmci.s �. R.a�mx. Faulb -are lal veil. U,b Faaafe .....wNiA.f. a. ��m l�v. m. �ad�bi4ry.IpaIXing R.9,1mb.. br pa Pmr cs _ faaca ,51afl ass full 0% 10% zac 30% 40% _�. Inwe Vmou'EID l.mm¢if, 2.191 �,. pros ROANOKE consulting C Support for Actions to Improve /Expand ❑ There are four actions that over 75% of respondents are very supportive of to improve and expand parks and recreation facilities: Upgrade existing neighborhood and community parks Upgrade existing trails (to expand into neighborhoods) Acquire open space for passive activities Develop additional trails connectivity of trails 015. Support for Major Actions the City of Roanoke Could Take to Improve the Parks and Recreation System e,pw�xe,�p.e,rexp�� Y,q+Y eMn9 agNwlvM ane oommwiH p,hx pg eanmq rrrls �rymn opens p,, ,w p.... aQmtiss Op9�'+eep.pse eeisun9 ownmuniry cenrtn ps,m,.a�ng oNeoa poet in,p,o.a ate„ ceq. spw,x compre• -rtmn WuryPaN,rN n9ean41wrtMaxea 0 " -0 .o "., a0% so% Pox 100% P onenp ROANOKE p Allocation of and Recreati $100 among Various Parks >n Cateaories ❑ Respondents allocated the highest amount ($31 ) to maintain existing neighborhood parks. 017. How Respondents Would Allocate $100 Among Various Categories of Parks and Recreation Funding .—I., YvlOVe.IDIT ManUn e.6�rgl WM rewsp.n lHJs �,, pros ROANOKE consulting Ways Respondents Learn About Programs an ❑ The most frequently mentioned ways that respondents learn about recreation programs and activities are newspaper (48 %), from friends and neighbors (43 %) and City of Roanoke Website (31%) . ._. 013. Ways Households Learn About Parks and Recreation Programs and Activities by percentage of resaardems (mullipla cf ices eoum be made) dx Newspaper Erwn friends and nrghWm Ci , of Roanoke W.IaP. 26 e PLAY Maganne 20% Radro Social mead Materials at Cly facidxns 12% Stlml MerVnewsktlen 12% Intame, bulleue PIAY VISc Caue ane lelevisim con.lwna wM Pares Dew " 5X PLAY Wire E- Newsbtter 4% a6 0% 10% 20% 4% 30% 40% 50% 60% Sovrc: Ina ViwWEiC mserveUm =)'NIA P on�Stin ROANOKE p d x dx 3,% 26 e 20% 1d% 12% 12% B 5X 4% 4% P on�Stin ROANOKE p Demographics of Survey Respondents Households ❑ Race / Ethnicity ❑ Gender ❑ Income Levels F- Age Segments Q1. Age of All Persons Living in Household by percentage of respo nh Ages 35-44 11% Ages 45 12% S—e U— val�c wuwe (Jruuary 2013) Ages 20 -24 Ages 25 -34 4% 10% Ages 10 -19 9% Ages 55 26% )der 10 12% :s 75+ 4% 12% , pros ROANOKE consulting ROANOKE pros;;: Consulting Importance Rating for facilities and recreation programs (30% weighted valpe) Unmet Need for fmiili les and re creation programs 30 % weighted volue Consultant Evaluation based n PROS' assessment, demographics, trends and overoll community input (40% weighted volpe) Final Priority Ranking MEIPW Facility / Amenity Priority Rankings r� pros ROANOK[ consulting Program Priority Rankings Roanoke Program Priority Rankings Overal Ranking Adult fitness & wellness programs Outdoor and nature programs Special events Water fitness programs Canoeing, kayaking, paddle sports Youth Learn to Swim programs Adult day trips Programs for di sabled Youth sports programs Nature programs Pre - School programs Adult art, dance, performing arts Adult sports programs Youth summercamp programs Martial arts programs Youth fitness &wellness programs After school programs Teen programs Youth art, dance, performing arts Tennis lessons Before school programs pros tfng Facility Levels of Service / Amenity Neighborhood Parks Update existing and create new in underserved areas. Off -leash areas Add one more off -leash area (Thrasher Park) Skate Park Conduct feasibility study for Skate Park / BMX Park Multi- Purpose Field Space Add multi - purpose field space and lighting. Convert two fields at River's Edge to synthetic turf Indoor Recreational Facilities Evaluate adding new indoor spaces to the existing centers Develop two new, neighborhood based centers Revise and execute the joint -use agreement with the Roanoke City Schools Aquatics Convert at least one pool to Family Aquatic Facility pros ROANOKE consulting Vision The City of Roanoke Parks and Recreation Department seeks to be positioned as a premier, "best in class," parks and recreation system that provides high quality, maintained parks, recreation facilities and programs that are accessible and cost effective, as well as support the citizen's vision for cultural unity and a livable and healthy lifestyle that creates high economic impact and value for living and working in Roanoke. W pros ROA,NOKE consulting I i Mission "Our mission is to maximize all available resources to deliver parks, recreation facilities, and programs that are attractive, clean, accessible and provide memorable experiences. The Department will serve citizens of all ages to create a desirable community to live, work, and play. We measure our success by customer satisfaction, efficiency, and community development of our public spaces and recreation services that meet the values and needs of our citizens and visitors. r� pros r consulting ROANOK F_ Big Moves ❑ Develop a system -wide marketing and branding plan ❑ Update select existing neighborhood parks ❑ Increase levels of service for indoor recreation space ❑ Focus on enhancing the existing culture of partnerships, locally and regionally ❑ Develop a Family Aquatics Facility r ros ROANOKE E pros DISCUSSSION C Demographics Analysis ❑ Mild population growth ❑ Projecting a rapid aging trend with the 55+ population growing from 24.9% in 2000 to 35.1 % by 2025 ❑ Growing racial diversity o African American population expected to grow the most — 30% of the population by 2025 ❑ Continued growth projected in the future; however, income levels are comparatively lower than State and National Averages 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% City of Roanoke: Population by Race 2000 2010 2015 2020 2025 Census Census Projection Projection Projection ■ Two or More Races ■ Some Other Race ■ Pacific Islander ■Asian ■American Indian ■ Black Alone ■ White Alone ROANOOKE ��$UM0 CITY OF ROANOKE, PDV PLANNING, BLDG., DEV 215 CHURCH 166 ROANOKE VA 24011 REFERENCE: 80076514 13361091 State of Virginia City of Roanoke The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times -----------------------+----------- I PUBLIC HEARING NOTICE All To bllc hearings hdvtlsed herein will be ereld in the City Council Chamber, faun floor, Noel G Taylor Municipal Building 215 Church Avenue, s.W, Roanoke, Vtrginla All pplicnnons are available for Uelaptenl hu'ca, Ave old 166, 215 PUBLIC HEARING NOTIC Church ve S.W. Roanoke, VA. Any person old a alsabili, rat°uirin eailun m .hand participate in the or earings should contact Planning Building and I, (the undersigned) an authorized representative IDevelopmem at (540) of the Times —World Corporation, which corporation prior to theescheamed is publisher of the Roanoke Times, a daily I .Vacuum newspaper published in Roanoke, in the State The Cis of Roanoke of Planning COmmlri am Virginia, do certify that the annexed notice was bold a public bearing on Julyy 9. 2013, at 1a0 p.m., published in said newspapers on the following o s soon the matter maybe heard, to consider dates: these apprcau°ns: Arequest from [he cily pl Ratan oke to permanently aiacontinue. vacate, and socoMn approureataly996 mat pration of the right Of we" of Church Avenue, S.E. along Its City /County of Roanoke, Commonwealth /State of Luck avenue SE. allong s Virginia. Sworn and subscribed before me this daamm boundary adjacent g to the Market Garage to day of Jul 2013. Witness m hand and Bahia oplardbpon ofa /3 c Y Y Y are above the eaistmg official seal. PUBLISHED ON: 06/26 07/03 TOTAL COST: 1,122.00 FILED ON: 07/10/13 Market Garage In order to e 11 minate po ten t l al bei[oachmealN proposed Ad a s on The n0 tlh Notary Public I ebrokerage liberal area and a maximum poor I a e ratio of 6.0, Tpe' ___comprehensive plan id..gnates the proper,, for uegtne add two fatally V ctl al,.t,.. That Iproposed of the pr p ty is mixed use bbill Amendment to Vision 20012020, the City's Include thePapllan, th Recreation Master Plan Update as an amenamcnt to the Pinks and Recreation Master Man adopted on July 16, 2001: The plan es tab 114 Bas gul4ing orindPtas and Pop{les ton rotorefiedBry and program) development far Pa MS and Redinddom. The top five ormrtties NO r ram ueea riae do II neighborhood d ae aiah she faclildls pavtl vgreenwa trials, walking and hiking . trail% and playgrounds. Mei top five Prior ties for .program oompnee adult fitness and liners naura outdoor "cuts programs, regional oill programs, antl canoeing, Sayaking, and paddle marts. City C....1 qm held a �.1 •else a eppncatiaw1dd Jwa16, 2013.at UD Pin me matter may be heave. Stephanie M. Moon, MMC, City Cie. ,hoped Cull seared" Cry Planning Commission The City Of Roanoke Boartl I'0 Zoning Appeals will hold public heal on July 10, 2013r at 1:0D p.m., or as do Me matters maybe heard to consider these applications: Application from John �D'A le s sandy o/ ARD. Praperne, LLC, brpropedy located at 2263 Maiden Lane, Roanoke, VA bearing poll cial Tax No. 1432021 zoned R -5, Residential. SIngharboriy border, fora apealai Trapdpn pursuantl to ing,od3639 City d, Roan oche1.ma fry of amended, to as mended, o, d per ml[ an I exte nt of, onoon}° mal no ad so not aggrenist of luman percent m5 %Ifamllnon 0oforming mult If, y use, at this Rebetta Cockram, City Boom of iming Appeals 113361091) Authorized Signature: Billing Services Representative 00� PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave. S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at (540) 853 -1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold a public hearing on July 9, 2013, at 1:30 p.m., or as soon as the matter may be heard, to consider these applications: A request from the City of Roanoke to permanently discontinue, vacate, and close an approximately 894 square foot portion of the right -of -way of Church Avenue, S.E. along its southern boundary and Luck Avenue, S.E. along its eastern boundary adjacent to the Market Garage to enable construction of a hotel above the existing Market Garage in order to eliminate potential encroachment of proposed balconies on the north elevation as proposed. Application by Roanoke City Public Schools to amend conditions proffered as part of a rezoning at 401 Gilmer Avenue, N.W., bearing Official Tax No. 2011424, previously accepted by City Council by Ordinance 38164 - 072108. The application is to amend a certain condition to allow office, general or professional; museum; and dwelling units on all floors. The zoning of the property will remain Mixed Use District with conditions, (MX(c)), permitting these land use categories: residential; commercial; public, institutional and community facilities; and accessory; with a maximum density of one dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for single and two family residential uses. The proposed use of the property is mixed -use building. Amendment to Vision 2001 -2020, the City's comprehensive plan, to include the Park and Recreation Master Plan Update as an amendment to the Parks and Recreation Master Plan adopted on July 16, 2007. The plan establishes guiding principles and policies for future facility and program development for Parks and Recreation. The top five priorities for facilities comprise small neighborhood parks, indoor fitness and exercise facilities, paved greenway trials, walking and hiking trails, and playgrounds. The top five priorities for programs comprise adult fitness and wellness programs, outdoor and nature programs, special events, water fitness programs, and canoeing, kayaking, and paddle sports. City Council will hold a public hearing on the aforesaid applications on July 15, 2013, at 7:00 p.m., or as soon as the matter may be heard. Stephanie M. Moon, MMC, City Clerk Rebecca Cockram, Secretary, City Planning Commission The City of Roanoke Board of Zoning Appeals will hold public hearings on July 10, 2013, at 1:00 p.m., or as soon as the matters may be heard to consider these applications: Application from John D'Alessandm /ARD Properties, LLC, for property located at 2263 Maiden Lane, Roanoke, VA bearing Official Tax No. 1432021, zoned R -5, Residential Single - Family District, for a special exception pursuant to Section 36.2- 705(c), Zoning, Code of the City of Roanoke (1979), as amended, to permit an increase in volume, area, or extent of nonconforming use not exceeding an aggregate of fifteen percent (15 %) of a nonconforming multifamily use, at this location. Rebecca Cockram, Secretary, City Board of Zoning Appeals Please publish in newspaper on June 26 and July 3, 2013. Please bill and send affidavit of publication to: Rebecca Cockram, Secretary City Planning Commission Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853 -1730 CITY OF ROANOKE °I°.l OFFICE OF THE CITY ATTORNEY Timothy R. Spencer 464 MUNICIPAL BUILDING Steven J.Talevi 215 CHURCI I AVENUE, SW Gary E. Tegenkamp ROANOKE, VIRGINIA 24011-1595 David L. Collins Heather P. Ferguson Daniel J. Callaghan TEL 540-853-2431 Laura M. Carini City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL utyattyCroanokcvagov September 10, 2013 Mr. Frank M. Smith 3021 Rosalind Avenue, S.W. Roanoke, VA 24014 Re: Response to questions presented to Roanoke City Council Dear Mr. Smith. This letter is in response to your questions presented to Roanoke City Council on July 15, 2013 regarding the rezoning approved by Roanoke City Council on May 20, 2013. I understand that you asked whether Roanoke City Council can reconsider its decision to rezone the subject property on May 20, 2013. In my opinion, Roanoke City Council is without authority to revisit its decision of May 20, 2013 due to the passage of time. Please note that the Office of the City Attorney represents the City of Roanoke operating through the City Council of the City of Roanoke. To the extent that you have questions regarding this rezoning matter, I suggest that you contact an attorney of your choice. Sincerely, Daniel J. allaghan City Attorney DJC/Isc c: Mayor David A. Bowers Members of Roanoke City Council Christopher P. Morrill, City Manager Stephanie M. Moon, City Clerk Stcyen J. Talevi, Assistant City Attorney July 18, 2013 Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: JONATHAN E CRAFT, CMC Deputy City Clerk CECELIAT. WE313,CMC Assistant Deputy City Clerk At the regular meeting of the Council held on Monday, July 15, 2013, Frank Smith, representing Neighbors in South Roanoke, appeared before the Council and expressed concern about a pawn shop being established at 2502 Broad Way, S. W., which property was rezoned from MX to CN(c), subject to a certain proffered condition. The rezoning was approved by the Council at its May 20, 2013, meeting. The matter was referred to you for follow -up with Mr. Smith. For your information, I am attaching a transcript of Mr. Smith's comments. Sincerely, Jonathan E, raft, CMC Deputy City Clerk Attachment PC: Frank Smith, 3021 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Chris L. Chittum, Agent for the City Planning Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: aler8@roanokeva.gov City Clerk July 18, 2013 Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: JONATHAN E CRAFT, CMC Deputy City Clerk CECELIAT. WE313,CMC Assistant Deputy City Clerk At the regular meeting of the Council held on Monday, July 15, 2013, Frank Smith, representing Neighbors in South Roanoke, appeared before the Council and expressed concern about a pawn shop being established at 2502 Broad Way, S. W., which property was rezoned from MX to CN(c), subject to a certain proffered condition. The rezoning was approved by the Council at its May 20, 2013, meeting. The matter was referred to you for follow -up with Mr. Smith. For your information, I am attaching a transcript of Mr. Smith's comments. Sincerely, Jonathan E, raft, CMC Deputy City Clerk Attachment PC: Frank Smith, 3021 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Chris L. Chittum, Agent for the City Planning Commission Monday, July 15, 2013 at 7:00 p.m., Roanoke City Council Hearing of Citizens: Frank Smith, 3021 Rosalind Avenue, S. W., Roanoke, Virginia 24014 (540) 981 -2504 RE: PAWN SHOP /Broad Way Frank Smith: Mr. Vice Mayor Rosen, Members of Council, City Manager, Director of Finance and City Attorney. My name is Frank Smith and I represent Neighbors in South Roanoke. We are the Neighborhood Association for South Roanoke. We had a matter that came before the Planning Commission back on May 14, 2013, regarding a zoning of a particular property at 2502 Broadway. On May 14, the Planning Commission voted 4 -2 to rezone it from MX to CN (I believe that is correct) then that recommendation went to City Council and Council voted on May 20, a 6 -0 vote to accept the recommendation and to approve the rezoning request. As soon as that was done, a pawn shop went into the location at 2502 Broad Way. In the minutes of May 14 Chairman Katz of the Planning Commission asked Mr. Douthat who was representing Mr. Smith not any relationship to my family (separate) asked if it was going to be a pawn shop; because she and her family had owned the Southern Pawn shop. Mr. Douthat spoke very clearly and directly and stated that it would not be a pawn shop and as soon as it was approved by Council, a pawn shop went in. So, I have gotten numerous calls from members of the neighborhood association and other folks asking what is going on here. There was an article in the paper not too long ago citing Ms. Katz's concern. Chairman Katz's concern about why the attorney, apparently in her opinion (per the newspaper), lied to the Planning Commission. Regardless of what the issue is here we have an issues of public policy that needs to be addressed and we as a Neighborhood Association would like the Council to reconsider the rezoning request because based on what we've seen it was clearly done on false pretenses and that was clearly demonstrated and articulated in the minutes for May 14, 2013 from the Planning Commission which obviously were available - I can provide a copy if you like. We are believers in good citizenry, we appreciate the Council's work, .there's a Neighborhood Plan, there's proper Planning as far as the commercial districts and neighborhoods. But a pawn shop was specifically asked by the Planning Commission and an answer was given no. It was not going in and then it proceeded to Council so what we see here is abuse of the system and we appreciate Council's attention to it. Vice -Mayor Rosen: Thank you Mr. Smith. I am not an attorney so I think that the appropriate thing to do is to refer it to Mr. Callaghan, City Attorney. I don't know if the rezoning can be revisited. I am not sure how that works. Maybe, if you could follow up, I will provide him with your contact information to make sure he does. I don't know if anyone else has comments. I will tell you that without revisiting the rezoning. I think that Members of Council asked if there was any knowledge of what would be in there. We really were not made aware and not if that would have changed the vote at the end of the day. I don't know but I think we hear what you are saying and we will refer it to Mr. Callaghan to talk to you about it. Frank Smith: Thank you. Vice -Mayor Rosen: Thank you for coming. CITY OF ROANOKE �%► :Ir OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-3541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk(aJroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk July 18, 2013 Dr. Rita D. Bishop, Superintendent Roanoke City Public Schools 40 Douglas Avenue, N. W. Roanoke, Virginia 24012 Cynthia H. Poulton, Clerk Roanoke City School Board 40 Douglas Avenue, N. W. Roanoke, Virginia 24012 Ladies: At the regular meeting of the Council held on Monday, July 15, 2013, Joanne F. Borzotra appeared before the Council and commented on the lack of early childhood education in the Roanoke City Public Schools for every preschooler. The matter was referred to the Roanoke City School Board and the Superintendent of Roanoke City Schools for follow-up with Ms. Borzotra and City Council. For your information, I am attaching copy of a transcript of Ms. Borzotra's comments. Sincerely, y� y� lt-IAZO-e-vad C \• Ova. Stephanie M. Moon, MMC City Clerk Attachment pc: Joanne F. Borzotra, 1078 Glenn Ridge Road, N. W., Roanoke, Virginia 24017 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance July 15, 2013, 7:00 P.M. Council Meeting Hearing of Citizens Joanne F. Borzotra, 1078 Glenn Ridge Road, N. W., Roanoke, Virginia 24017 (540) 797-0010 Joanne Borzotra: For 33 years I've been a teacher in Roanoke City Schools. Now I find as a citizen, retired teacher, my own grandchild will not go to preschool. Danville has had a blight in the sense of losing jobs but they've managed to open up an entire preschool academy. Salem has preschool, why is it that Roanoke does not provide early childhood education for every single little one? Kids deserve better than a first year of school in kindergarten where they are forced to just deal with academics, and that's what kindergarten in Roanoke City is, its academics. Now you may be told as parents that your child with rigor teachers will have your child on track in kindergarten. It can't be done in two years. It cannot be done, because Roanoke City's kindergarten is academic and in fact kindergartens all across the country are academic. We don't use SOL's anymore, so the standards for education are going to be higher. Some of our preschool children are educated from annexes from churches; most of the elementary schools don't have preschool classes comparable for the kindergarten classes they have, so a lot of the kids are left behind. My grandson is one child that's left behind. What about the others? Now sure if I was a City Council Member or if I were a teacher ....what are you going to say...use some pull...I could get my child in but what about the other children that are left behind. What about the other children? Every child in this City deserves to have a quality preschool education at four years old. Parents and citizens were asked to go along with the food tax increase, no one disagreed with it and we haven't but some children are still left behind, nothing is done for those children. They don't go to summer school, in fact, parents are not even given any kind of assistance as to what they can do to help them to be ready. Now, preschool consists of developmental skills that these children need...fine motor, gross motor developmental skills for these academic skills that they will have in kindergarten. I've substituted in kindergarten classes in Roanoke City, these children can read and use more than 200 words in kindergarten. They are adding, they are subtracting, they are counting, and they are writing sentences independently. And you're going to ask a child to come straight from home and be ready from kindergarten. My time is up and that's all i have to say. This is a new day, we'll have a new School Board Chairman, or will have one. I don't expect education in Roanoke City to be business as usual. Thank you very much. Vice-Mayor Rosen: Thank you for coming. I appreciate your comments. We are glad to receive your comments. City Council usually provides funding for the schools and the School Board implements programs. What I think may make sense here is to ask Ms. Moon to transmit your comments to Cindy Poulton, Clerk to the School Board and the Superintendent, and ask them to respond. Thank you for coming. I think we all agree the Pre-K is important and Summer School is important.