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ROANOKE CITY COUNCIL
ROANOKE CIVIC CENTER COMMISSION
SEPTEMBER 3, 2013
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
1 . Call to Order -- Roll Call.
• City Council— All Present
• Roanoke Civic Center Commission — Civic Center Commissioners Brownie
Polly, Judy Jackson, Richard Walters, Landon Howard, and Stephen
Willis were present. Civic Center Commissioners Woody Deans and
Tom Pettigrew were absent.
2. Welcome and Opening Remarks.
• Mayor David A. Bowers
This morning's briefings will be televised live and replayed on
RVTV Channel 3 on Thursday, September 5 immediately following
the 2:00 p.m. session at 7:00 p.m.; and Saturday, September 7 at
4:00 p.m. Council Meetings are offered with closed captioning for
the hearing impaired.
Recognize Director of Finance on celebration of her upcoming birthday
on September 4.
LEGISLATIVE COMMITTEE MEETING AT 11:00 A.M., IN THE COUNCIL
CHAMBER.
• Chairman Brownie E. Polly
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3. Overview of Accomplishments for Fiscal Year 2012 — 2013.
• Major events
• Community events
• Growth of social mediums
• Industry publications
• Customer service and experience
• Financials
• Capital improvements FY2013
• Capital improvements FY2014
4. Comments by Council/Commission Members.
5. Recess/Adjourn - 10:09 a.m.
At 10:20 a.m., the meeting reconvened in the Council Chamber for a Youth
Initiative briefing by Council Member Price.
At 10:55 a.m., the meeting was recessed for a Legislative Committee Meeting; and
thereafter reconvened for action items and a stormwater utility update, as set
forth below:
RECOGNITION OF CHINESE DELEGATION — Inasmuch as the Chinese delegation
was unable to travel to the United States, the item was removed.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting. (6-0, Council Member Price was not present when the vote was taken.)
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss the 2013 Citizen of the Year Award, pursuant to Section 2.2-
3711 (A)(10), Code of Virginia (1950), as amended. (6-0, Council Member Price was
not present when the vote was taken.)
At this point (at the beginning of the Stormwater Utility Credits Manual Briefing),
Council Member Price entered the meeting (12:10 a.m.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
AT 1:13 P.M. THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M., FOR A
CLOSED MEETING IN COUNCIL'S CONFERENCE ROOM, ROOM 451, FOURTH
FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 2013
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. All present.
The Invocation was delivered by The Reverend Jim Foringer, Pastor,
Christ Church at Northside.
Mayor Bowers called for a Moment of Silence in memory of the late
Valerie Nichole (Nikki) Hale, Chairman of the Fair Housing Board and
citizen of the City of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, September 5 at 7:00 p.m., and Saturday, September 7 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT 1NWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
ARCHITECTURAL REVIEW BOARD
(TWO FOUR-YEAR TERMS OF OFFICE
(KNOWLEDGE OF HISTORIC PRESERVATION)
BUILDING AND FIRE CODE BOARD OF APPEALS
(ONE UNEXPIRED TERM ENDING JUNE 30, 2015)
ECONOMIC DEVELOPMENT AUTHORITY
(TWO FOUR-YEAR TERMS OF OFFICE)
ROANOKE NEIGHBORHOOD ADVOCATES
(ONE THREE-YEAR TERM OF OFFICE)
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TOWING ADVISORY BOARD
(TWO THREE-YEAR TERMS OF OFFICE
TOW ENFORCERS ONLY)
THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE
2013 CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT
THE CITY CLERK'S OFFICE OR ACCESS THE FORM ON THE CITY
CLERK'S WEBPAGE AT WWW.ROANOKEVA.GOV/CITYCLERK. DEADLINE
FOR RECEIPT OF NOMINATIONS IS MONDAY, SEPTEMBER 30, 2013.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Reports of qualification of the following individuals:
Richard F. Walters as a member of the Roanoke Civic Center
Commission for a three-year term of office ending September 30,
2016;
Kimberly G. Parker as a member of the Parks and Recreation
Advisory Board to fill the unexpired term of Christopher Walters
ending March 31, 2014; and
Owen Schultz as a member of the Roanoke Public Library Board
for a three-year term of office ending June 30, 2016.
RECOMMENDED ACTION: Received and filed.
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REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds from the Department of
Housing and Urban Development (HUD) for the 2012 Continuum of
Care (CoC) Planning Grant to engage the Continuum of Care and
the Blue Ridge Interagency Council on Homelessness (BRICH) in
strategic planning to increase the focus on prevention of
homelessness and rapid re-housing.
Adopted Resolution No. 39746-090313 and Budget Ordinance
No. 39747-090313 (7-0).
2. Acceptance of a donation from Member One Federal Credit Union
to the Jackson Park revitalization project in order to enhance the
playground; and appropriation of funds.
Adopted Resolution No. 39748-090313 and Budget Ordinance
No. 39749-090313 (7-0).
3. Adoption of the Updated Roanoke Valley-Alleghany Regional Pre-
Disaster Mitigation Plan.
Adopted Resolution No. 39750-090313 (7-0).
4. Adoption of a resolution expressing the City of Roanoke's
concurrence with the Inducement Resolution adopted by the
Economic Development Authority of Montgomery County, Virginia,
for issuance of up to $45 million in industrial revenue bonds to the
Virginia Tech Foundation, Inc.
Adopted Resolution No. 39751-090313 (6-0, Council Member
Trinkle abstained).
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COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Downtown Roanoke Plan Update
• The City and Downtown Roanoke, Inc. are kicking off the process
for a new long-range plan for Downtown Roanoke.
• Citizens are invited to attend public meetings and provide input on
the future of Downtown Roanoke:
• September 11, 11:30 a.m. - 2:30 p.m., Charter Hall, City Market
Building, drop in/open house format.
• September 25, 6:00 - 7:30 p.m., Charter Hall, City Market Building.
• October 17, 6:00 - 7:30 p.m., Virginia Museum of Transportation. In
the October meeting, City staff will present a summary of input
gathered to-date and discuss future steps in the process.
• Citizens also will be offered an additional opportunity to participate
in the process by taking an online survey. And the planning process
will be updated regularly, including additional public meeting
schedules on Facebook.
• Details are listed on the City's homepage, under "News and
Events"
Stormwater Utility Draft Credit Manual
• The City's Stormwater Utility Draft Credit Manual is now available
for public review and comment on the city's website at
www.roanokeva.gov .
• Under Read About, click on the Proposed Stormwater Utility Fee
link and select "Stormwater Utility Draft Credit Manual."
• The draft document outlines the process and requirements for
property owners seeking credits toward the proposed Stormwater
Utility Fee.
• Also posted under the Proposed Stormwater Utility Fee link is an
informative article titled, "Water: Complicated Issues Requires a
Comprehensive Response—Starting Now," from Virginia Town &
City magazine, July/August 2013 issue, which explains the
environmental challenges local governments face regarding water
quality.
• Comments and questions are welcomed and should be directed to
City Engineer Phil Schirmer at 853-2731 or email him at
phil.schirmer @roanokeva.gov .
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
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10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Reconsideration and adoption of Resolution No. 39745 with regard to the
Broadband Authority.
Adopted Resolution No. 39745-090313 (7-0).
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Lea informed the public that he would be hosting a
"Strengthening Families: A Community Conversation about Family
and Intimate Partner Violence," event on September 19 from
6:00 p.m. to 8:00 p.m., at the Roanoke Civic Center Exhibit Hall. He
advised that John Turnipseed would serve as the guest speaker, the
event would include roundtable discussions regarding different
aspects of domestic violence, the admission would be free and
refreshments would be served.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Council Member Bestpitch to replace Council Member Trinkle as the
Council's Representative on the Joint Services Committee.
CERTIFICATION OF CLOSED MEETING (7-0).
12. ADJOURN-2:28 p.m.
9
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Major Events
• For the 1st time in RCC history, every Coliseum
country concert sold out! • %'%s •
- Eric Church . � % ` ,
- Zac Brown Band . , !1•
- Carrie Underwood , �' :rip; •
- Miranda Lambert with Dierks Bentley
- Brantley Gilbert
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• Highest Broadway subscriptions in RCC history
with 1,038, passing 1,00o for only the 2nd time
• WWE Raw returned for the first time in 16 years
- Televised live on Monday Night MONDAY 7:30. AN
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- Largest grossing single event of Fiscal Year 2013
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Major Events
• We had a sense of humor at • We offered a wide variety of
the RCC in FY 13 with 8 family shows
comedy shows! - Disney Live! Mickey's Music
- Daniel Tosh (two shows) Festival
- Ron White - Disney on Ice Presents
- Jerry Seinfeld Treasure Trove
- Gabriel Iglesias - Monster Jam
- Brian Regan - Ringling Brothers and
Barnum & Bailey Circus
- Jim Gaffigan
- Kazim Shrine Circus
- Mike Epps - Harlem Globetrotters
- Veggie Tales
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Major Events
• Continued offering a diverse mix `
of events .gin. ) ;
- The return of a Rodeo event _ , y, ..
- Alternative music was represented with _, .
The Avett Brothers in the Coliseum and 1 - , .►z ,,
Grace Potter & The Nocturnals in the
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Dream Girls, Mike Epps, and Hinton - 1
Battle's "Love Lies" added diversity to
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• The Special Events Center continues to serve the community with an
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Growth of Social Mediums
• "Came From Code" Report for Fiscal Year 2013
- Cyber Club E-Blasts Total Digital Media Generated
• Pre-sale E-blasts generated $314,288 in ticket sales Revenue
• On-sale E-blasts generated $35,476 in ticket sales
Cyber Club Emails $349,764
- Website
• Calendar page generated $207,751 in ticket sales Website Generated $938,456
• Event page generated $678,053 in ticket sales Social Media
• Splash pages generated $52,651 in ticket sales Generated $12547
- Social Media Total $1,300,767
• Facebook marketing generated $12,326 in ticket sales
• Twitter related marketing generated $111 in ticket sales
• Google Adwords generated $110 in ticket sales
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Growth of Social Mediums Ri•An xul Survey Sent to all Fans
A D-annual surrey should be sent to all fans.to collect preferences and grow the depth of your database
Known information snou a prepopulate to expedite fan data entry.
Survey Example&Questions:
Roanoke CJ enter would like to thank you ur advance for taking the Free to confirm and update your
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Please take a few moments to review and update your fan profile now,and you'll he entered to win
free tickets at VENUE 5!
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Industry Publications
• The RCC is featured in a variety of advertisements in the most
prominent industry publications
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•
Customer Service and Experience
• Ovations has expanded food & beverage variety for greater customer
satisfaction
- Buffalo Wild Wings stand
- Chick-Fil-A stand
- Introduced an extensive craft beer menu
- Installed new TV Menu Boards
- Action stations featuring a special meal unique to the show or artist
4:1\
a 4j,
r:l
Customer Service and Experience
••i• Ro
•
Pre-show emails that include: • �,�,�t -
N ' tK GLOBAL
ECTRUM
— When doors will open
Y
— When the parking lots will open Theay. �1� `
Dear Jonathan, ♦♦ CIVIC "c`O"�- -' GLOB �
UM
- Where to park without a parking pass Theq�ett8rothers T_R
See Tln'M11D iA.:Y.:11W A
nq,YponnrWe r�•n ORanp�rPan heA REO SpeetlW
- Which Box Office is in use �0"rYR.xao „ The agon.Styx and Ted Nugent
lJ t
nAt P Midwest Express Tour
nobs
s b a�;MS car"^wn,
Nugent eedwa Limited.Sty end Ted
Still Available
-
Any f o o d & beverage s p e c i a l s fort h e P°r��,m. •,,,ee,°•�,.�;p,,, s9 Midwest Express Tour r p^?YS�et
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night c•rceme o^�paf•onvt•algey:OPyfaN.Yr` bnxegr00M1 //; Y,
nYu• ^mil of toe show PI•^Ab•xe
T• OW<fySeei VIPP PwY,gs3a0
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Parking Passes:55.00
p�r���� a wn.AC a,ne C5k C.v.r,„„■ Still A
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∎ 1/BOI ?f Paw Wray nvi bfcm Pe
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13 HOMaelenBanknX•tOm
•
Financials
• Global Spectrum ended FY 2013 $57, 594 better than budget
- Actual short fall (before subsidy) of $576,813 vs. Budgeted short fall (before subsidy) of
$634,407
• Number of Events
- Actual 276 vs. Budgeted 266
• Paid Attendance
- Actual 251,056 vs. Budgeted 243,649
• Event Income
- 2013: 276 events generated $2,127,146
- 2012: 263 events generated $2,079,855
- 2011: 270 events generated $1,971,591
Capital Improvements FY 2013
• Plaza Repairs
- Waterproofing membrane installed to prevent Exhibit Hall leaks
• HVAC Preventive Maintenance
- Continued PM work and established fully functional chillers and controls
• Coliseum Lighting Upgrades
- Expansive analysis completed by an electrical engineer
• Handicapped Lift Replacement
- Installation scheduled for late August
.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
s.
Capital Improvements FY 2014
• Phase II Plaza Repairs
• Marquee Upgrades
• Exterior Coliseum & Theatre Door Replacement
• Exhibit Hall Upgrades
• Theatre Carpet Replacement
,;;t.' CITY OF ROANOKE
OFFICE OF THE MAYOR
• , 215 Church Avenue,S.W.,Room 452
Roanoke,Virginia 24011-1536
Telephone: (540)853-2444
Fax: (540)853-1145
DAVID Al BOWERS
Mayor
September 3, 2013
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
September 3, 2013
VACANCIES:
Three-year term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates
ending June 30, 2016.
Unexpired term of Barry Baird as a member of the Building and Fire Code Board of Appeals ending
June 30, 2015.
Four-year terms of office of Alison S. Blanton and Aaron M. Copeland (knowledge in historic
preservation)as members of the Architectural Review Board ending October 1, 2013. Inasmuch as
Ms. Blanton has served three consecutive terms of office, she is ineligible to serve another
term.
Four-year terms of office of Vickie H. Bibee and Brian Redd as Directors of the Economic
Development Authority ending October 20, 2013.
Three-year terms of office of J. A. Robertson (Tower) and Timothy P. Meadows (Tower) as
members of the Towing Advisory Board ending October 31, 2013.
C4 CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue,S.W.,Room 452
Roanoke,Virginia 24011-1536
Telephone (540)853-2444
Fax: (540)853-1145
DAVID A.BOWERS
Mayor
September 3, 2013
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2013 Citizen of the Year Award,
pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
ar
David A. L•wer
Mayor
DAB:ctw
016
Youth Services Briefing 2
4•
. ILA
•
IP\
• Youth Services
• ittIt are the products of out
expectations"
• 'Kids want leadership
opportunities to develop
responsibility
•- d tic a DI m drives the needle ut
success"
. .
"Desperate need tor positive role
111■100.... models and mentors"
11(
mil*"
tor
kj'PpezI
'TN 4tr
Youth Services 0/.
• "Youth are the products of our
expectations."
• " Kids want leadership
opportunities; to develop
responsibility." #.121
• " Education drives the needle of
success.
• " Desperate need for positive role
models and mentors!"
-:' P a e z i \1/4i
I' r
Youth Comprehensive Plan
• Youth Comprehensive Plan
Assets are broken down into the ,
Youth Comprehensive Plan following categories:
• Developmental Assets identified by External Assets
The Search Institute • Support
▪ Youth should have 31-40 assets • Empowerment
according to The Search Institute - Boundaries & Expectations
• Roanoke City Schools administered • Constructive Use of Time
survey in 2006 Internal Assets
• 54% of youth in Roanoke City Schools • Commitment to Learning
reported having fewer than half •
• Positive Values
• Social Competencies
• Positive Identity •
Youth Comprehensive Plan
Nine Focus Areas:
• Community values youth
• Youth as resources
• Youth programs
• Early childhood development
- Caring school climates
• Healthy young people
• Employment Future Events
• Places. spaces and transport • Ridz Day at the Williamson Roac
• Reading for pleasure library,September 7
• Prayer Walk and family Day.
scptcmber 14
• Prayer Walk.Melrose Park.9
a.m.
- Family Day. Eureka Park. n
Pp@1I ant.
• Ilenry Street I Irritate festival.
1A
Youth Comprehensive Plan
• Developmental Assets identified by
The Search Institute
• Youth should have 31-40 assets
according to The Search Institute
• Roanoke City Schools administered
survey in 2006
• 54% of youth in Roanoke City Schools
reported having fewer than half
vaezi
Youth Comprehensive Plan
Assets are broken down into the
following categories:
External Assets
• Support
• Empowerment
• Boundaries & Expectations
• Constructive Use of Time
Internal Assets
• Commitment to Learning
• Positive Values
• Social Competencies
• Positive Identity
PAer ,
Youth Comprehensive Plan
Nine Focus Areas:
• Community values youth
• Youth as resources
• Youth programs
• Early childhood development
• Caring school climates
• Healthy young people
• Employment
• Places, spaces and transport
• Reading for pleasure
(*-PR eZ l
Roanoke Youth Services
Advisory Group
• Council Member Anita Price
• Sergeant William Drake,
Roanoke Police Department
• Gerry .Jennings, Department of
Human Services
• Melida McKee, Parks &
Recreation
• Sergeant John Stephens,
Roanoke Police Department
• Jim O' Hare, Youth Haven
• Amber Yopp, Roanoke Public
Libraries
'I Pp
I
. ,
Parks & Arts
• Washington Park
prke4Arts
__�__
Jac Park
"- • Kennedy kson Park
-r---4E.4 , • Mill Mountain Park
1
. k • Eureka Park
t , a _ ,
• Highland Park
_ • Elmwood Park
,
.t ..
P P p? "Ilt
Pars Recreation
•
,'t�U'li�,e�rvee•
^ �wp_ Roanoke Go Outside Festival
""•'" "Go Fest"
.4itr4RAI*'
•Annual event
• Encourages outdoor
•'*"L recreation
r � tt
• Otiered S4S youth recreational E � t, •Served
opportunities during FY 2017.-2013. ` } R I approximately 8.500
serving 14.163 youth -E ,L in 2012
•5crved as the local sponsor for the
USDA)unnncr Nutrition Program
• Durnii the summer of 2012. 10.244
meals were served
• Community partnership
-k Capital Improvement Projects
• •Jackson Park
renovations
- - • Elmwood Park
•
renovations
• • Roanoke River
Greenway expansion
- Lick Run Greenway
)ark expansion
�( PRE'.'
Youth Served
•
.,„,
- . 41 J •
44111.
PVTV:
• Offered 848 youth recreational
opportunities during FY 2012-2013,
serving 14,163 youth
• Served as the local sponsor for the
USDA Summer Nutrition Program
• During the summer of 2012, 20,244
meals were served
• Community partnership
2 P a e z
1
, .
Roanoke Go Outside Festival
"Go Fest"
. : ,
! • Annual event
44.4 1: -, ..1111�` +411 ,; • Encourages outdoor
Mgt. II.
� ' recreation
t lz,' . . • Served
t 1, ,e' . approximately 8,500
';" f ; r 1112012
i fni , , hii .
r
Paezi
rK• 4.• •v• V• . . r
Capital Improvement Projects
• Jackson Park
-„ � = ' :k , ,' renovations
=* 4` � • Elmwood Park
renovations
• Roanoke River
Greenway expansion
• Lick Run Greenway
expansion
Ppezi
Public libraries
Star Cit Reads
Capital Improvement Projects
Williamson Road library
• Expanded youth area
• Added bilingual
computer
• Added new shelving
• Summer reading program served _ .
and books
more than 10.000 youth in 2012
• Goal: Continuing education
through the summer months •
• Partnered with Roanoke City
Schot)IS
Capital improvement Projects
Main library
Preschool.
elementary and teen
4. areas
Multipurpose room
• Children mezzanine
-• ePrescmh and
4, leentarool y.
computers
:; -.PRezi
Police
•
. •
Star Cit Reads
1
• Summer reading program served
more than 10,000 youth in 2012
• Goal : Continuing education
through the summer months
• Partnered with Roanoke City
Schools
c =Paez1
I
. .
Capital Improvement Projects
Williamson Road Library
• , ,
.• , • Expanded youth area
0�ri�v;+� ' '\i,,, - � A • Added bilingual
k � M1 `�,�) computer
k • :i' • Added new shelving
and books
y r
r
C# Paeza
. ,
Capital Improvement Projects
Main Library
• Preschool,
.-, elementary and teen
It--.1 , - areas
tr
• Multipurpose room
• Children 's mezzanine
maw
TV ; • and
* � �
.:".• , elementary
nr's=1;74c4;014 Ara ...•
41 computers
0 PRezi
I
-y and teen
•
>ose room
.mezzanine
and
y
Police Department
Leadership&
Drug and Gang Awareness Community Programs&Events
•School Resource • Woodrow Wilson
Officers teach drug Bicycle Club
and fang awareness • Cinco De Mayo
o
schools and high ` • Crime Prevention
scls ,r..•7 •
• tumor Leadership Day
Academy open to •Autism Awareness
high school students Extravaganza
4#
Explorer Post 616
.°11r • March 12, 1992
• Learn about the daily functions
of the Police Department
• Participate in recreational and
community service activities
7-PR @ZI
Leadership E
Dru g Gang and Awareness
• School Resource
Officers teach drug EE 1
and gang awareness
in middle and high
schools Y
• Junior Leadership
Academy open to
high school students
4
0 PRe11
`i ■ Iho ■ ■ • `/ • • `r
Communit y Programs & Events
• Woodrow Wilson
Bicycle Club
y
• Cinco De Mayo led • m `
• Crime Prevention
Day
• Autism Awareness
Extravaganza ---...
' l' P a e, ,
I
•
Explorer Post 616
• March 12, 1992
• Learn about the daily functions
of the Police Department
• Participate in recreational and
community service activities
0 Paezi
. .
•
Imi Ilk Fire & EMSD . .
Educational Opportunities Fire Safety Trailer
• Fire and life safety �... •Taken to elements
y_r '•"t� information elementary
presented to more schools during Fire
than 4.000 children
Prevention Week
"1 N . • Displayed at •
in 2012
1 community events
• Fire station tours
..... s` • Fire truck tours •Simulates fires and•`� natural disasters
T I °' i Puppet shows s'--, j
it 7 • School and u.„ t1 Teaching tool
a summer camp " 14
presentations
Art Contest
• 9th annual Fire
aaaa
Prevention Week Art
',1 ,! Contest
• Elementary and
r . middle school
students
((fli PRezi
I
. .
Educational Opportunities
• Fire and life safety
information
presented to more
. than 4,000 children
►r1 \' ^r ' in 2012
'n , •
�.. ,. ...-- Fire station tours
;it
( • Fire truck tours
1 1 i TIO • Puppet shows
• ir
School and
summer camp
presentations
0: Paez
■
Fire Safet y Trailer
, •
• Taken to elementary
schools during Fire
Prevention Week
• Displayed at
community events
• Simulates fires and
t\i:, natural disasters• • Teaching tool
irkviktiolr 04
rw
*-Paezi
Art Contest
• 9th annual Fire
Prevention Week Art
Contest
• Elementary- ,, and
••� 1 middle school
students
1;-PRez ,
Department of Human
Services
Youth Haven Juvenile Drug Offender
Project Pay Back Program
• Build birdhouses for
• sale • Byrne Justice Assistant Grant
• Sale of items pays OAG)
for restitution • No juvenile offenders involved
in the program have been
Q • re-arrested for a drug offense
Adoption Services
• Decrease in children in foster
care
• Increase in adoptions
• Redeployment of staff to
adoption units •
•Creation of a prevention unit
Staff worker focuses only on
domestic violence
PRezi
3ery
Youth Haven
Project Pay Bach
J
• Build birdhouses for
sale
rt • Sale of items pays
for restitution
0. Paezi
I
vices
Juvenile Drug Offender
Program
• Byrne Justice Assistant Grant
(JAG)
• No juvenile offenders involved
in the program have been
• re-arrested for a drug offense
PRFZ
Adoption Services
• Decrease in children in foster
care
• Increase in adoptions
• Redeployment of staff to
adoption units
• Creation of a prevention unit
• Staff worker focuses only on
domestic violence
0 PRez1
1Pr
lead Safe Roanoke
• Designed to reduce
0-1704111.1-
lead poisoning in
children age 5 and
v under
. f
• Funding available to
1036 „ repair 80 single
a family homes and
rental units built
.__ . prior to 1978
• Sixty homes and
rental units
completed
0 Paezi
Pfan r
)uth
Going
ilIC
Forward
m
to P ent
:s
e
Future Events Phase 2
tnsport • Kidz Day at the Williamson Road •Sufficiently assess service needs
library,September 7 •Collectively enhance services
• Prayer Walk and Family Day. and communication
September 14 • Reinstate and restructure
• Prayer Walk,Melrose Park.9 Citizens Youth Services Board
a.m. • Identify a Youth Leadership
• Family Day, Eureka Park,n Council
a.m • Promote four key priontles:
• Flenry Street Hentage Festival. •Opportunities to learn and
September 21 grow
• Fired Up for a Cure.September •A safe neighborhood to call
2g home
• Roanoke to Outside Festival. •A healthy lifestyle and
October 18.19.&20 environment.and
• Parks&Arts at Elmwood Park, •A financially fit family in
October 19 which to thrive i. .
Agency Partnerships Youth Services Initiative
•United war
•Amentorpe Workshop
•Applendge I.arms
•Rii Brothers Rig Sisters • September 26.2013
•Roy,and Girl;Club
r. Shrub • Guest Speaker:Leon Andrews,Jr.
•Clvldlen•s!Just • Mr Andrews works with the
•CHIP Institute for Youth.
•Lundy vlolcno ioordmanng Education,and Families
• Council
•Family Set eu•ea the Roanoke under the National League of
Valley CltICS
•Inundauon for Roanoite Valley • For more information.
•(:Ire scama roanokeva.i ov
•Smart ii nines • Click on"Special Project:
•Straight s:reer Youth Services'.
•SW Virginia Alhaore for Sate
liable.
•1 01.11 Almon 101 I'n'GIl'SS(I All
•YMCA
- Paezl •
Future Events
• Kidz Day at the Williamson Road
Library, September 7
• Prayer Walk and Family Day,
September 14
• Prayer Walk, Melrose Park, 9
a.m.
• Family Day, Eureka Park, 11
a.m.
• Henry Street Heritage Festival,
September 21
• Fired Up for a Cure, September
28
• Roanoke Go Outside Festival,
October 18, 19, & 20
• Parks & Arts at Elmwood Park,
October 19
* PRezl
I
,
Phase 2
• Sufficiently assess service needs
• Collectively enhance services
and communication
• Reinstate and restructure
Citizens Youth Services Board
• Identify a Youth Leadership
Council
• Promote four key priorities:
• Opportunities to learn and
grow
• A safe neighborhood to call
home
• A healthy lifestyle and
environment; and
• A financially fit family in
which to thrive
P a e z
1
O. -• p
Youth Services Initiative
Workshop
• September 26, 2013
• Guest Speaker: Leon Andrews, Jr.
• Mr. Andrews works with the
Institute for Youth,
Education, and Families
under the National League of
Cities
• For more information :
roanokeva.gov
• Click on "Special Project:
Youth Services"
>- PPez .
r �
Agency Partnerships
• United Way
• Americorps
• Appleridge Farms
• Big Brothers Big Sisters
• Boys and Girls Club
• Boy Scouts
• Children's Trust
• CHIP
• Family Violence Coordinating
Council
• Family Service of the Roanoke
Valley
• Foundation for Roanoke Valley
• Girl Scouts
• RAYSAC
• Smart Beginnings
• Straight Street
• SW Virginia Alliance for Safe
Babies
• Total Action for Progress (TAP)
• YMCA
10 Pkcz
' p
Youth Services Briefing 2
POMO
Ill
C.
T
10 III
._
,. Youth Services
•
•"Youth are the products of our
expectations
.M.,,.<<• •"Kids want leadership
opportunities;to develop
responsibility."
•"Education drives the needle of f�'iM'� ` ''"''
success"
••Tilels,utc need for positive role I . .. .
models<ind nu ntorsr"
.. i Iiir \ iii.
l^` PR @ZI
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LOCAL GOVERNMENTS .Management Act and\SMP gt le Thus, localities ere now al the front
across Virginia are feting l As of July I 201 aduna a tra Iii of lard disc h e related
four complex environmental ton of the VPDES and VSMP at the i rtormwater pen mining,compliance
challenges with one thing in common state level were consolidated into the and enforcement They must develop
—water. Addressing these issues— Virginia Department of Ensironmeu- their own stall and resources to carry
managing star mwater,cleaning up the tal Ouality!DEQ, out this mission,even as these same
C I esapeake Bas ens ring adequate I The stormwater regalia- localities are tl mmsel es permitted in
water supply and coping with flooding 1 tory outlook for localities is. frankly m y cases as MS4s, ironically for
caused by a rising sea will require becoming more burdensome.with localities that are subject to M54 per-
a coordinated response and [[n small corresponding significant operational mitting, they will be subject to permit
amount of Inoue¢ Complyin_witlr I and fiscal imparts. Ai the federal requirements under one aspect of the
unyielding rep ilatoty requirements ler el, EPA is working on new rules program while administrating another
and limited fiscal that are expected aspect of the permit program. Thus.
resources will By Henry R. •Speaker' Pollard V to increase the at some point,a locality may face
make the chal- - stringency of the the prospect of being conflicted in
lenge an even more daunting one, stormwater permits issued to MS4s policy and program management
lb understand how these four is- and other permittees. EPA is plan- Por instance,a position taken by
sues interrelate and why a coordinated ning to issue new stormwater rules a permitted M54 in defense of an
response is needed,local officials need designed to address Chesapeake Bay enforcement action by DEQor EPA
to examine each of them separately cleanup objectives(discussed below: could he at odds with policy applied
and to expand the use of "green by the locality in exercising its own
Stormwater design"techniques to control post- I permitting or enforcement anthoriry-
development run-off. Once in effect, over the regulated community in its
management
these new federal rules would be jurisdiction
Before iryit g to grasp the com- implemented in Virginia through the There is logic behind [Iris shin
ple-ities of local stormwater manage- 1 VPDES and VSMP programs,and Localities already administer several
ment,it's necessary to understand MS4s and development p rojec Is will programs involving stormwater, in-
how the state and federal govern- likely bear most of the in the field" cluding the Virginia Erosion and Sedi-
ments fit into the picture o execution. ment Control'E&S Control)program,
The Clean Water Act O oo
National Pollutant Dis- P
charge Elimination 1
System(NPDFS' -. -
stormwaterprovi- . , -' s q„r ' 'a
ro sions create a federal i • uvt'^ ,„i y�.=.-�
mandate requiring permits '� -- - "Sir t
to control stormwater runoffs ti
from three distinct sources: _
indusuial activities, construction '" +=-
activities and municipal separate A S �'•,�#
corm seta _systems MS Isl. The . 7:74,-,c.
US Environmental Protection iy
A t EPA: administers the NP- -- d
DES program at the federal level }
through its NLDES regulations. [ !
�"
However,as math most states. ba -
Virginia has been authorized by
EPA to administer the NPDES k+.
program in ERAS stead,subject f A '`^
to EPA oversight and so long as V ��
the Virginia program am is at least as F --
stringent as the federal program. At the state level, the the Chesapeake Bay Preservation
Virginia carries out its delegated role General Assembly has recently _ Art(CPBA), and flood control.
through the Virginia Pollutant Dis- acted to delegate to localities the 1.-11 Therefore,those engaging in
charge Elimination System (VPDES; day-to-day administration of the 1 construction activities can now
and Virginia Stormwater Manage- VSMP construction stormwater. seek one stop local shopping" for
ment Program(VSMP;pursuant to permit program, with oversight and their respective permits and approvals
the State Water Control Law,VPDES assistance by DEQ(all of which is in addressing site impacts to stormwater,
regulations,the Virginia Stormwater turn still subject to oversight by EPA;. ' rather than having to go to both
VIRGINIA TOWN & CITY I JUL. / AUG. 2013 9
local and state levels. Also. localities politically uncertain. Corresponding I he well equipped to pursue without
should be better able to manage the fiscal ripple effects can insult for a I additional resources from the state
stormwater generated within and locality and its tax base, inchrding and federal levels.
discharged from their jurisdictions its businesses, residents and large
with all of these dunes consolidated at institutional facilities and can be a Chesapeake Bay
their level factor in competitiveness 10T economic cleanup Ci ibIBL
That said, administration of the development.
smrmwater permitting program I Even without new regulations, ; implementation)
brim new layers of oversight and localities face a moving target as Ongoing efforts to improve
stringency,and new duties to the lo- to MS4 status and dunes_ MS4s Chesapeake Bay water quality have
rainy than previously experienced. In I collect hold, treat and discharge recently led to a series of regulator v
particular, localities must implement vtor tiwater runoff from within a developments that will directly and
what is ultimately a federally-mandat- municipal juri diction,community, substantially affect localities in the
ed permit program,with the ultimate and some Pugs-scale publicly-owned Chesapeake Bay watershed. Most
federal oversight and related ieporr- facilties such as universities_ inrportandy, in December 2010, EPA
ing ac o ntabiliry costs and p og am Localities s are regulated as large, issued pm-su-
funding condition dial conies with n medium rsmall MSl ant the based on 4
Add to these duties evohi]ig discharge census population. and pet mit I NPDES 1. y
limiP and technical criteria to nple requirements generally increase in ° ',4+
+m
meat ai id oversee,and the storms ve ,r ,i,
responsibilities for localities become �.ye t ' +>k t �` "3,
that much ore complicated This all - ��� � r'71
presents significant practical hurdles '°s. .�—�' �t
such as adequate staffing training - .e�.,ma-� `
- g{. 'i
guidance and funding. That's because - qi .; ®d
local g -eedments will he required m -a^ `Q�(,(,� I r,
rev and ensure compliance with '0
Stoimw ater Pollution Prevention - - -- �:.
Plans SVdPPP . parer sec mot
Q R- Qy..
dated under the s[oi mwater regula-
tion �
for construction sites and entail " 5a
detailed assessment and planning for
managing and is mwe though lama
I
w
overlay ber e n the SVV PPP and a
ro n vnd sediment conhol plan are
allowed
In addition,whatinas nave
sufficed so far by was of traditional —
connol practices and funding sources
seems unlikely to keep pace with the rigor from the small to the large cat- program the Chesapeake Bay total
new more stringent standards. For agonies. So,as more recent census maximum daily load f1IV{DLI rule,
many urban areas,this presenb a data arc taken into account, many winch sets a daily limit-a`pollut-
signihcant practical problem: how to localities are finding themselves ant diet" of sort-fon nutrient and
institute cost-effective additional or takir g on new or additional levels of sediment pollutants entering the bay
supplementary controls on pollutants obligations under a new or different Implementation of the 1_MDL,how-
within the M54 when there may not MS4 permit. ever,falls to the District of Columbia
he ally readily available land to use The goal of strengthening and and the sir states having territory
for that p rpose Indeed the expense improving stoimwate- management wi tliin the bay watershed. Virginia
of construction and maintenance while providing a more sneanlined and the other]urisdidions prepared
and opt aring an is1S4 are often a process for receiving permits I Watershed Inmplementation Plans
material II not signtf I It portion of ultimately to imp ove water qual- I.WIPq describing comprehensive
a lotahty s budget Funding sources try However,in the face of such set of legal and technical steps that
and mechanisms to finance MS4 capi- changes in stormwa ter rcOilation. will he taken to reduce the pollutant
till and operational needs an include balancing tangible improvements 112;S to achieve the bay TMDL
municipal bonds,federal grants.and in water quality at the local and limits. NI ury stormwater permits and
locally applied fees and taxes. Pee„ regional level against keeping costs wastewater discharge permits will
and taxes are controversial in many from overwhelming localities is a likely be modified or issued with lower
cases,making genes non of revenue significant and complex undertaking. lints on nutrients and sediments to
to cover costs more complicated and It is a process many localities may not ensure the overall daily loading of
10 VIRGINIA TOWN a CITY 1 JUL. / AUG. 20H
these pollutants does not exceed thr I vi ] fun of watt quality standards bet -fumed by DI.0 into a single
TMDT.. This will include MS4 dis- or a TMDT.for that receiving stream. state water resources plan. DEQis in
charge permits. Otter measures are That means new or expanded the process of evaluating the submit-
also planned to help control pollutant discharges,or even water withdrawals ted local and regional plans to address
loading from non-permitted sources. that threaten compliance with Ore bay identified cleficiei ties and identify'
Localities will in turn need to T\4DL arc prohibited. 1his result and assess potential conflicts. Once
institute more stringent stormwater could effectively take a stream seg- developed,the state water resources
controls and hest management ment out of consider anon as a mater pl.it is intended to be used as a tool
practices Likewise,publicly-owned supply to meet growing demand in making statewide water policy,for
treatment works POT\Vs: will in While localities face significant influencing local and regional plan-
, many cases fac stricter wastewater hurdles with the bay TNLDL,im- nl rg,and for establishing the condi-
discharge limits and need to install im- proved water quality from successful I dons under which permits are issued
proved into iet t corm ols,even though bay].MDL implenren tation could for uses of state waters. Water supply
they had already achieved substantial ultimately pi eel eserit subsiautial op- I plan nnig is therefore intended to he
reductions in nurricnt loadings before portunities for agricultural,fishing. more strategic and coordinated,which
the bay T AIDI was issued. With such industrial and public uses of state could help mitigate conflicts and meet
additional efforts come additi onal waters- Bel tel quality water can demands for water more efficiently
capital expenditures and operational lead to improved fisheries,expanded and cost-effectively
costs,as well as increased permit recreational uses, and easier treatment As the planning process evolves.
compliance tisk for both MS 4s. and use for industry,agriculture and q u esstiomss related to balancing
Localities can be expected to pass public water supplies. Again,balanc- current water uses and protecting
along much of the impact to private ing the expected and realized benefits water supplies from potential threats
sources of stormwater as part of site of improved water quality against remain. For example, methods to
plan requirements to achieve pollut- the costs to achieve these benefits is control stormwater runoff may
ant levels within the MSI that can a challenge localities will experience result in unintended consequences.
then he managed to meet the MS4's directly. Allowing stormwater to seep into
own discharge requirements. Where the ground infiltration)or captur-
implemented,stormwater fees for Water supply ing it for non-potable uses could
businesses and residents are likely to I substantially reduce the return flow
Water supply pl m ng is—in most
increase to account for improvements 'I to streams. That could alter their
in the MS-k to reduce nutrient load- respectts—a long-term exercise, but it flow aes, which could in turn affect
has largely been a local or regional en-
ing in their discharges. , downstream users and aquatic life.
The hay TNIDL will also likely terprise, with little statewide perspec-
New state regulations are planned to
affect water supply, economic develop-
five. In response m the 2002 drought. help account for the interrelationship
meet and agricultural use in some however,legislation and implementing of stoa mwater reuse in water supply
localities. A VPDES or VSMP permit regulations called for localities to
',hurtling and stream [lows.
may not be issued if its terms will
assess -sting and future water supply Substantial changes to state regu-
needs and report those findings to
lead to a lations are in the works for permitting
, DEQ in local or regional water supply by DFq t C groundwater wLLhdmw-
�l �•' plans 1 bole plans would ultimately
0 g
'y ale of 300.000 gallons per month
1 :-.7-2-- Q or more. Expanded geographical
'ti�i Er . _� . coverage ill mean localities in the
�' y Middle Peninsula,Northern Neck and
1 s fsf�� . extreme northeastern Virginia will
. soon be subject to such permitting.
%I.. The revised groundwater withdrawal
11 p I'q _ regulations also change ge technical
standards for modeling groundwater
3 / availability,pump elevations,and
b I analysis and monitoring of impacts of
v �y
e' Y4q \ ,e withdrawals,among other provisiorns
u
• a Permit application reviews can be
very slow and expensive and therefore
problematic for economic develop-
incur and for keeping new supplies
a ,_ ,. -_- current with projected population
I4 growth. With expanded coverage and
`g. - • _ " •- - more stringent standards,localities
may need to consider more seriously
VIRGINIA TOWN & CITY I JUL. / AUG. 2013 11
alternative surface water supplies in I responsible for major coastal or shore 'napping of modeled sca level rise.
the face of greater difficulty in per I line property holdings and human Without knowing which neighborhood
ting g oundwater supplies. I safety is rather stark: they can ill blocks or even specific parcels are likely
afford to he wrong about this issue— to be negatively affected,it is difficult
Sea level rise and and therefore be unprepared for sea to make informed decisions. New
recurrent flooding level rise when it comes to land use maps b used on satellite imagery are
and infrastructure planning, natural l due out later this year and this could
Concerns about the effects and resource protection and preservation, help bridge this information gap.
probabilities of sea level rise have and economic development, lest they I Localities may host a number of
been a dominant theme of late for subject their communities to a I post i economically and environmentally
coastal communities Associated of problems that could have been i strategic industries,enterprises ises and
recurrent flooding r be a souse- mitigated 1
minimized, mmgated nr even avoided features that are especially vulnerable I{
quence of increases in sea level or Even if localities seek to do their to sea level rise. These include ports
greater stormwater flows caused by best, the scale timeline and costs to and their terminal facilities,com- f
increased imperious surface area assess and address sea level rise and merrial and retail properties,mane- s
from expanding development. t he recurrent Hooding may arguably be facturing operations,power stations.
combination of the two factors ag- ' beyond anything a locality has had military facilities,beaches and even
gravates the difficulty of - to face in Virginia. If this statement wetland mitigation banks. It also is
avoiding flooding when J; seems exaggerated,consider that the conceivable that public and Indus.
Me increased stormwater City of Nor folk estimates that it will trial water supplies and agricultural
How cannot be discharged .. ,
freely into the receiving water
due to higher tide levels or storm
surges.
-
N otwithstandi ug differing _
arg i nents over the causes and -projections or te sage data rise, � I��
recorded tide gage data from s - -
aroundtheCommonwealth
am significant increases t A�
in mean sea level over the past
100 years. At Scwcl s Point in C\-� � 4 f
Norfolk, the increase is nearly H.
L5 feel though this appears
tobeth result of bath -d-_ x.,.. r '
aen I rise in sea level and - .,44y. / � - / ,p�
sinking of die land l study _._ it ::"
of recurrent Hooding ' -. `
just released Irom the r,
Virginia Institute of Ma ° tr 'i
('
tine Science indicates
this trend will likely ..,. '
continue for decades.
perhaps at a greater rate. need more than Sl billion to interests will face new or increased
Although the effects of sea level address the rising sea level and I salt water intrusion with sea level rise
rise depend on many factors,assum- recurring flooding over the next sev- pushing up into Virginia's fresher
ing these projections hold true, the net era] decades. Indeed many localities tidal rivers,at least up to the fall line.
result is that many communities below already are confronting a new reality: Rising sea level also could aggravate
the fall line of Virginia will experi- Certain areas and t h eir in hrastructure salt water intrusion already occur-
en ce increased mean sea levels and may be lost to higher water levels be- ring into groundwater aquifers in
greater flooding. Yet,m date, there cause the cost to defend them may be the coastal plain used for public and
is no coordinated state-level strategy too great. Accordingly these localities industrial water supply These effects
to address the potential for sea level will need to make difficult planning would alter water supply planning in
rise and the associated risks, Only and capital expenditure choices to new ways, especially when obtaining a
recently have state officials started to ensure that they are prepared as can permit for development of fresh water
take actions to assess this potential be,even though sea level rise projec- reservoirs has become so complex,
and these risks lions arc not without uncertainty expensive and slow.
The fundamental dilemma and controversy. Complicating this is Many parties therefore face difL-
for localities(and any other party the continued lack of good detailed cult policy and business choices given
12 VIRGINIA TOWN & CITY I JUL / AUG. 2013
the risks and uncertainties of sea level may feel that it is reasonable enough cal areas is one market-based method.
rise, unless a meaningful strategy just to focus on each one in its own Education of the community stands
to address it is employed. Public i right. These challenges, however;are out as an essential measure, If nothing
and private lenders and insurers are indeed interrelated in various,slgnih- else than to provide some context for
compelled to consider the viability of cant and sometimes subtle ways, to difficult policy decisions that may be
I long-term lending or offering insur- the point that not accounting for their made. Still,given the magnitude of
ante on property or projects that are relationships with each other could these issues in their own right and espe-
within the projected reach of higher disrupt good management of any one dally when considering their combined
sea levels. Utilities will need to reassess of them_ For instance, how would a effects,cogent and deliberate regional
their capital investment and service to locality in eastern Virginia properly and state-level planning and Ilexibiligs
such areas,or else risk investment and address the storm water regulatory as well as financial support from state
maintenance costs on infrastructure program changes without factoring in and federal sources,will he necessary
that will be flooded out regularly Will the hay TMDL or sea level rise? Or to help most Localities work their way
local services,such as fire and rescue, how can a locality anywhere in the through these issues.
be able to gain access to such areas? state address water supply planning
What would it cost to defend an area without considering how regional Conclusion
or even single property against sea level storm water management could afford
rise,and can that cost be absorbed some measure of supply for certain For localities already feeling the
by a locality that is already trying to uses now drawing on treated water stress of a generally difficult economic
meet the overall needs of itsj unsdic- supply or groundwater? climate,swiftly changing regulatory
don? Does it make business sense for While the answers to the specific and natural factors are converging in
a shoreline industry to defend that issues related to these challenges may new and different ways that will affect
facility against sea level rise? Will the still he unknown or evolving,a how they manage and plan for their
Commonwealth develop a statewide coordinated,strategic and holistic water-related resources,water-related
sea level strategy and funding resources approach to deal with these challenges property and economic development.
to assist localities? These are only should offer overall planning and Grappling with them holistically may
some of the salient issues raised by the fiscal benefits over time. On the other serve to avoid unintended adverse
potential problems of sea level rise and hand, localities risk aggravating the consequences to any one,or at least
recurrent flooding individual challenges and their costs, shall provide a means to evaluate
How these questions are answered and could forego opportunities to ere- and address them in a coordinated
has significant economic implications, ate synergies of effort and expenses, manner Localities will likely need to
including whether sonic.properties_ if a shoed approach is taken. An be creative and proactive in assess-
may become unmarketable,at least integrated approach is easier said than ing these factors and developing
in their current uses, or should be con- done,of course,but there are compel- proposed solutions,probably through
verted to some other use that will help ling reasons to make this effort to
partnerships with other stakehold-
defend against the effects of sea level create possible broader solutions that ens and interested parties. So while
rise. Given that shoreline property will serve the community better in the the challenges seem quite large at
is often among the most valuable in end Such integrated approaches may this Point,not addressing them in a
many localities, such land-use plan- also provide justifications for projects coordinated manner using the options
ping decisions could materially affect that would otherwise be subject to that are available may sent only to
the future tax base and demographics objection by regulatory agencies, or make them that much more difficult
of that locality as well. How a locality allow them to provide grant funding and costly to address later
responds to such risks could therefore Iha t would otherwise not be available.
make a substantial difference in the - Localities are not completely alone About the author
long-term fiscal condition and func- or without resources in pursuing a Henry R. `Speaker'Pollard Vu a partner
tionality of the community at large. more holistic sstrategy. There are with Chrzrfiarz&Barton, IZP,Owe he has
regional planning districts,state and Prm teced environmental and water supply tore
Holistic federal agencies,nonprofit organza- since 199 i. Reforzjoini g the Richmond
i pelSpeCa: dons and business organizations that fit Pollard served on the enforcement staff
are prepared to assist localities m evalu- of the ITirgvna Department of Environmental Heeded ating these issues and to oiler expertise. QualsJt He holds a bachelor's degree in
Focusing on any one of these Alternative financing mechanisms chemist ry frvm7lnmpden-Sydney College and
may he available in certain situations,
received his nun degree and his MBA fiom the
major factors—smnmwers Chess- Y �' University of Richmond 7-his Cuticle inflects
peake Bay TMDL,water supply and especially for employing innovative use _
sea level rise—can be a substantial
of natural resources and features,such the opnewn of the author only and is not
undertaking for most localities. Seek- as wetlands and buffers,as adaptation amended to represent the views or Positions of
ing to address them all at once might and defense measures for sea level rise Christian Barton or its chews.
appear to be a Herculean enterprise. and flooding. Purchase of develop-
. Given limited resources,a locality meet rights to manage growth in aid-
VIRGINIA TOWN & CITY I JUL. / AUG. 2013 13
•
City of Roanoke,oke, VA
•
Stormwater Utility Fee k
Draft CREDIT MANUAL ,`,
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Draft August 29, 2013
INTRODUCTION
The City of Roanoke has 13 major rivers and streams running through it and seven of these
are listed as impaired for water quality by the Virginia Department of Environmental Quality
(DEQ). Our current management approach of dealing with just the most critical issues each
year has not allowed Roanoke to keep up with local water quality standards. Investment
needs to be made in capital improvements, system maintenance, and regulatory compliance
to ensure that environmental standards are met and our valuable natural resources protected.
So how did we get to the point that we need to invest more in our stormwater program? It's
simple...our stormwater system is aging with much of it having exceeded its useful design life
of 50 years, and it has seen little investment in decades. At the same time, our impervious
surface mass (paved driveways, rooftops, access roads) has increased many-fold as our city
has developed into a regional center for commerce, healthcare, retail and the arts and the
system has not been expanded to handle the additional runoff. The City has a current
backlog of over 200 stormwater projects that need to be implemented to effectively minimize
flooding and control pollutants before they enter our local waterways. The cost of these
projects is estimated at over $72 million. Combine the capital program demands with the
need to provide on-going maintenance on hundreds of miles of existing stormwater pipes and
the requirement to meet increasing Federal Clean Water Act stormwater permit requirements,
and the City faces a significant financial challenge.
City leaders recognize that stormwater management solutions range from individual citizen
participation to large-scale stormwater projects, but any real solution will require an on-going
dedicated level of funding and focused effort. To that end, the City Council reviewed
available funding options and approved the implementation of a Stormwater Utility fee to fund
the City's public stormwater management program.
STORMWATER UTILITY FEE
Stormwater runoff is proportional to the impervious surface on developed property. When a
natural or grassy area is paved or replaced with impervious material, the result is less
infiltration of stormwater. Hardened or"impervious" surfaces such as driveways, parking lots,
streets and rooftops do not allow rainfall to soak into the soil, so more of the rainfall becomes
stormwater runoff and increases the demand on the system. This stormwater runoff also
accumulates pollutants such as oil and grease, chemicals, nutrients, metals, and bacteria as
it travels across land and discharges into our rivers and streams. Both the quantity and the
quality of runoff need to be managed before discharge into local rivers and streams.
Therefore the amount of the stormwater fee is based on the amount of impervious area on
each developed property in the City. The City used aerial photography and Geographic
Information System (GIS) technology to identify the impervious area on all developed
properties in the City. The green hatched areas in the photograph below demonstrate the
capture of impervious features which include rooftops, driveways, and walkways.
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For billing purposes, the fee is based on each 500 square feet of impervious area identified.
rounded to the nearest whole number. So for the two examples shown above, the fee for the
property on the left would be based on 5 billing units (2,477 square feet divided by 500
square feet or 4.95)and the property on the right, which has almost 800 square feet less,
would be based on 3 billing units (1680 square feet divided by 500 square feet or 3.3). The
monthly fee for each billing unit has been set at $0.90 so the total annual fees for these
sample properties would be $54.00 and $32.40, respectively.
All developed properties will be assessed a fee, including City-owned properties and other
tax-exempt properties. Distributing the costs of the program across all properties in the City
with impervious area makes the fee more equitable than the current approach of funding
stormwater activities from real estate tax revenues that are based on the value and tax status
of a property, not on its stormwater impacts.
The fee will go into effect in July 2014 and be billed using the City's real estate tax billing
system.
STORMWATER UTILITY CREDIT AMOUNTS
The City Council acknowledged when establishing the Stormwater Utility that certain on-site
stormwater management activities can reduce the impact on the public system by treating or
reducing the stormwater runoff from a developed property. In order to recognize the positive
impact these on-site activities can have, properties that install and maintain stormwater best
management practices (BMPs) that reduce the stormwater flow volume or pollutant load of
runoff from their property can qualify to receive a reduction in their stormwater fee. A BMP is
an activity, measure or facility that prevents or reduces the transport of pollutants, controls
stormwater volume or rate or otherwise limits the impacts to the storm drainage system. These
measures can include on-site practices such as bioretention, vegetated swales, constructed
wetlands, rain gardens and detention ponds that manage stormwater at its source.
The stormwater credit will be based on the reduction of stormwater volume flowing from a
property and can be obtained through the installation and continuing use, operation and
maintenance of the BMP which is not owned or maintained by the City. The credit amount will
be determined based on the type of BMP and percentage of the impervious area of the site
that drains to the BMP. The maximum credit allowed is fifty percent(50%)of the stormwater
fee for the property being served by the BMP.
1. Credits for on-site stormwater management facilities are determined as follows:
• A ten percent (10%)water quality credit is allowed if the facility, or facilities,
provide water quality benefits in accordance with § 11.4-16 of the City Code.
• A ten percent (10%) water quantity credit is allowed if the facility, or facilities,
provide both stream channel erosion control benefits in accordance with § 11.4-17
of the City Code and flood control benefits in accordance with § 11.4-18 of the
City Code.
• At the City Manager's discretion, a credit of up to five percent (5%) may be
granted in addition to that provided for standard water quality or water quantity
credits, if a facility achieves benefits above the minimum required by the City
Code. The stormwater criteria used for comparison will be based on the
standards that were applicable when the property was improved.
• If an on-site stormwater management facility is part of a voluntary retrofit, the
amount of credit the facility is eligible to receive shall be doubled, but in no case
can it exceed 50%
2. The owner of an eligible facility that treats off-site impervious surface located within
the City may take a credit for treating the off-site impervious surface. The off-site
credit amount shall be calculated in the same manner as if the facility was located on
the off-site parcel. However, in no case shall the total credit exceed the total amount
of the annual stormwater utility fee charged to the parcel owner.
3. Credits may also be provided if a property owner has an eligible Industrial Stormwater
Permit. Subject to the maximum credits as described above, a ten percent (10%)
credit may be allowed for any parcel, or portion of a parcel, that is subject to, and in
compliance with, an individual or general Virginia Pollutant Discharge Elimination
System industrial stormwater permit.
STORMWATER UTILITY CREDIT ELIGIBILITY
In order to be eligible for a stormwater fee credit, the property owner must:
• submit a completed Credit Application Form, as provided by the City;
• have a properly executed maintenance agreement with the City in place;
• demonstrate to the City's satisfaction that the facility is functioning as originally designed
and constructed based on guidance from the Virginia Stormwater Management
Handbook or from the Virginia Stormwater BMP Clearinghouse Standards and
Specifications (photographs of the exterior of the facility or other appropriate
documentation will be accepted);
• demonstrate that the facility met the criteria in existence at the time of construction in at
least one of the following sections of the City Code:
(i) § 11.4-16, Water Quality; or
(ii) Both § 11.4-17, Stream Channel Erosion, and § 11.4-18, Flooding.
If the facility meets the criteria for both (i) and (ii) above, the applicant can qualify for up
to 20% credit.
Facilities that do not meet the minimum criteria listed above may still be considered on a
case-by-case basis at the discretion of the City Manager if it is demonstrated that the facility
achieves a permanent reduction in post-development stormwater flow and pollutant loading.
The credit may be prorated based on an analysis of the benefits of the reduction.
STORMWATER QUALITY CREDIT CALCULATION
A Stormwater Quality credit of up to 10% is available to applicants who have installed an
approved Best Management Practice (BMP)that provides for the permanent reduction of
pollutants from the stormwater runoff leaving their property. The City will reference the
Virginia Department of Environmental Quality's guidelines for which BMPs qualify for the
Stormwater Quality Credit.
The amount of credit earned by a property is determined by the number and type of BMP(s)
installed and the percentage of the impervious area on the site that drains to the BMP(s). The
credit will apply to the percentage of the impervious surface area that is treated by the BMP,
not the total amount of impervious area on the site. The following formula will determine the
amount of credit earned by a Stormwater Quality BMP:
Credit Earned = (10% Credit) *(% of impervious area treated) * (Stormwater Fee)
All BMPs must be designed, constructed and maintained in accordance with the City of
Roanoke City Code or the Virginia Stormwater Management Handbook. Another source for
acceptable design criteria is the Virginia Stormwater BMP Clearinghouse Standards and
Specifications which can be found at http://www.vwrrc.vt.edu/swc/.
STORMWATER QUANTITY CREDIT CALCULATION
A Stormwater Quantity credit of up to 10% is available to applicants who have installed an
approved Best Management Practice(BMP)that reduces stormwater volume.These practices
reduce the demand or burden on the City's storm sewers and reduce erosion of our rivers and
streams. The City will reference the Virginia Department of Conservation and Recreation's
guidelines for which BMPs qualify for the Stormwater Quantity Credit.
The amount of credit earned by a property is determined by the type of BMP installed, the
numberof BMPs installed and the percentage of the impervious area on the site that drains to
the BMP. The credit will apply to the percentage of the impervious surface area that is treated
by the BMP. The following formula will determine the amount of credit earned by a
Stormwater Quantity BMP:
Credit Earned = (10% Credit) * (% of impervious area treated) *(Stormwater Fee)
All BMPs must be designed, constructed and maintained in accordance with the City of
Roanoke City Code, the Virginia Stormwater Management Handbook,or the Virginia
Stormwater BMP Clearinghouse Standards and Specifications.
INDUSTRIAL STORMWATER PERMIT CREDIT
Some activities that take place at industrial facilities, such as material handling and storage,
are often exposed to the elements. As runoff from rain or snowmelt comes into contact with
these activities, it picks up pollutants and transfers them to the storm sewer system and
ultimately into the creeks and rivers in the Roanoke area. To minimize the impact of these
discharges, the Virginia Department of Environmental Quality began requiring industrial
facilities to register for a VPDES (Virginia Pollutant Discharge Elimination System)
Stormwater General Permit.
Property owners who hold a valid and compliant VPDES Industrial Stormwater Permit and
who discharge either to a stream through a private facility or to the City's storm sewer system
are eligible to receive a 10 % credit. In addition to submitting a credit application,
documentation to receive a credit for a VPDES Industrial Permit includes a copy of the
VPDES Industrial Stormwater Permit and a copy of the Stormwater Pollution Prevention Plan
(SWPPP).
APPLYING FOR A STORMWATER UTILITY CREDIT
Prior to receiving a stormwater credit the property
owner must submit a completed Stormwater Utility
Fee Credit Application, along with applicable
supporting information on the design and installation
of the practice(s). The property owner is responsible
for making all appropriate applications prior to
receiving a credit on their stormwater utility account.
Application and documentation requirements include
a complete application, signed Stormwater
Maintenance Agreement and design calculations
and construction plans.
When a credit application is received by the City an
administrative completeness review will be conducted. If the application is not
complete, the City will contact the applicant and may request additional information necessary
to complete the application.
Once a complete application has been received the City will review all documentation and the
applicant will be notified in writing when an application is approved or denied within 30 days of
submittal of a complete application. If an application is denied, the applicant can appeal based
on the established appeals procedures.
There is no fee for a credit application and the credit will be good for a period of one (1)year.
The owner will be required to submit an annual renewal application and proof of inspection
and maintenance pursuant to the Stormwater Management Maintenance Agreement to
continue receiving the credit.
For new BMPs, a credit will not be applied to a Billing Account until the BMP has been
constructed and an inspection performed on the practice(s) implemented.
MAINTENANCE REQUIREMENTS
In order for an applicant to continue to receive a stormwater credit, each BMP(s) installed must
be maintained to ensure continued function. In addition to the annual inspection and report,
the applicant is responsible for having all ongoing maintenance work completed to keep the
facilities functional.
O
BMP Inspection checklist: Submit applicable Inspection c///
it()
check-list with Annual Report to receive the credit. Be sure to �/-
sign and date inspection form.
Stormwater Annual Report: Submit Annual Report with all
supporting documentation annually to receive credit. Be sure
to sign and date report.
RESTRICTIONS ON CREDITS
Transfer of credit: The stormwater credit applies only to the applicant. Credits do not transfer
if ownership changes. A new application must be submitted for new account holders to receive
the credit.
Local Community Requirements: The BMP must meet all applicable City of Roanoke
building, planning and zoning code requirements.
The credit is valid for one year. The property must submit the renewal application to
continue to receive credit. The renewal application can be completed concurrently with the
Stormwater Annual Report
Right to Inspect.The City may inspect the BMP at any time during the year. If the BMP is not
functioning as approved or has not been maintained,the City reserves the right to cancel the
stormwater credit until a new application is received and the property owner proves that all
maintenance work has been performed to return the BMP to a fully functional condition.
See the City Code, Chapter 11.5 Stormwater Utility for more details on the stormwater utility
fee and credit program.
0
Sample Stormwater Utility Fee Credit Application
Applicant Name: I Date: I
Property Information: Tax Account ID:
Owner
Street
City, State, ZIP Code I
Residential or Non-Residential
Mailing Address: (if different from property address)
Street
City, State,ZIP Code I
Email Address: I Phone Number:
Describe or provide a photograph of each Structural Stormwater BMP, identify the structural
control standard met by the facility, and identify the year the facility was built: (attach additional
information if necessary). Note if the facility was installed due to a City stormwater management
requirement of if the installation was voluntary.
The following supporting documentation must accompany this application
❑ Drainage Area Map (drawn to scale, showing the drainage boundaries and impervious area
treated by the facility in square feet)
❑ As-built or other acceptable engineering plans for the facility
❑ Narrative of the known maintenance history of the facility, including routine maintenance
and significant structural maintenance and repair
❑ Copy of the City's standard maintenance agreement that has been executed by the City and
properly recorded in the land records of the Office of the Clerk of the Circuit Court of the
City of Roanoke
❑ Completed inspection checklist certifying that the facility is functioning as originally
designed, signed and sealed by a Professional Engineer
❑ If applying for credit for an industrial VPDES permit(F), provide proof of permit coverage,
the date of permit expiration, and a cover letter affirming that the parcel is in full
compliance with the permit requirements.
Owner Certification and Inspection Agreement
❑ I am the property owner or I am duly authorized to act on behalf of the property owner, I have
reviewed the information contained in this application and the supporting documentation, and to the
best of my knowledge believe that it is true and accurate.
❑ I commit to maintaining the BMP in good working condition.
❑ I authorize the City or its representative to enter on my property for the sole purpose of visually
inspecting the BMP.
❑ I understand that if an inspection by the City indicates that the BMP is not properly maintained, that
I may be required to reimburse the City for any payments made to me under this program.
Acknowledged : Signature Date:
Appendix A: Typical Best Management Practices
A. Water Quality Best Management Practices
Water Quality BMPs - See City Code Section 11.4-16 for more details
Vegetated Filter Strip Constructed Wetlands
Grassed Swale Bioretention Filter
Bioretention Basin Retention Basin
Water Quality Swales Rain Gardens
B. Stormwater Quantity Best Management Practices
Water Quantity BMPs - See City Code Section 11.4-17 and 18 for more details
Dry Detention Ponds Infiltration Trenches
Bioretention Basin Sand Filters
Dry Wells Wet Detention Ponds
Vegetated Buffers Permeable Pavement
Other BMPs approved by the VA BMP Clearinghouse, including manufactured and proprietary
BMPs, may be approved if they meet the City Code requirements.
Appendix B: Procedure for Calculation of Credits
A. Calculate Stormwater Quality Credit (10% credit) — if facility provides water quality benefits in
accordance with§11.4-16 of the City Code.
• Determine area treated by the BMP in square feet
• Multiply the square feet treated by 10%
• Round to the nearest 500 square feet(stormwater billing unit)
• Multiple number of billing units credited by monthly stormwater rate to determine monthly credit
amount
Example: Rain garden treats runoff from 10,000 square foot drainage area. Of this drainage area,
8,500 square feet is impervious surface. Credit is calculated by multiplying 8,500 square feet of
impervious area treated by 10%. Result is 850 square feet, rounding to the nearest 500 square foot billing
unit, provides a credit of 2 billing units for that BMP.
B. Calculate Stormwater Quantity Credit (10% credit) — if facility provides both stream channel
erosion control benefits in accordance with §11.4-17 of the City Code and flood control benefits in
accordance with§11.4-18 of the City Code.
• Determine area treated by the BMP in square feet
• Multiply the square feet treated by 10%
• Round to the nearest 500 square feet(stormwater billing unit)
• Multiple number of billing units credited by monthly stormwater rate to determine monthly credit
amount
..+i.
Example: Dry detention pond treats runoff from 30,000 square foot drainage area. Of this
drainage area, 15,000 square feet is impervious surface. Credit is calculated by multiplying 15,000 square
feet of impervious area treated by 10%. Result is 1,500 square feet, rounding to the nearest 500 s uare
foot billing unit, provides a credit of 3 billing units for that BMP. q
C. Calculate credit for facility that achieves benefits above those required by the City Code — this
credit is granted at the discretion of the City Manager. If the owner can demonstrate that any of their
best practices were designed and are achieving benefits above that required in the City Code, than the
credit for that facility will be increased by 5%above that calculated for applicable credits under Items
A, B, and C above.
D. Calculated credit for facilities that are part of a voluntary retrofit—this credit is targeted at
property owners that install stormwater BMPs that are not required by City or State stormwater codes
or regulations. If BMPs were installed voluntarily, then the credit as calculated under Items A, B, and
C would be doubled.
E. Calculate credit for parcel, or portion of a parcel, that is subject to, and in compliance with, an
individual or general Virginia Pollutant Discharge Elimination System (VPDES) industrial
stormwater permit, if applicable — this credit is granted for properties that have an approved
VPDES Industrial Permit and can show proof of compliance with existing permit conditions.
• Determine area subject to the VPDES permit in square feet. Determine total impervious area
within the applicable permitted area.
• Multiply the impervious square feet subject to the permit by 10%
• Round to the nearest 500 square feet(stormwater billing unit)
• Multiple number of billing units credited by monthly stormwater rate to determine monthly credit
amount
Note: Off-site areas may be taken,for credit only if not otherwise served by a BMP. An off-site credit
may result in greater than a SO%fee reduction but in no case shall result in a credit of more than 100%.
Contact the City of Roanoke if the BMP is owned by a community association and the BMP treats
impervious cover from community association member properties.
„Ao r'rI” OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIEM.MOON,MMC E-mail: clerkroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
September 5, 2013
Pastor Jim R. Foringer
Christ Church of Northside
2110 Florist Road
Roanoke, Virginia
Dear Pastor Foringer:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Tuesday, September 3, 2013.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:aa
bort_ rat.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
- Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
September 4, 2013
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Richard F. Walters has qualified as a member of the Roanoke
Civic Center Commission for a three-year term of office ending September 30, 2016.
Sincerely,
he) . hi -
Stephanie M. Moon, MMC
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Richard F. Walters, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission for a three-year term of office ending
September 30, 2016, according to the best of my ability. So help me God.
A / 4 it lilt
Richard F. Walters
The foregoing oath of office was taken, sworn to, and subscribed before me by Richard F.
Walters this Hp day of/ / .. 2013.
Brenda S. Hamilton, Clerk 9f the Circuit Court
BYG9.�lyi/iI i,. , C erk
CITY OF ROANOKE
r '� OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
' Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
September 4, 2013
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
This is to advise you that Kimberly G. Parker has qualified as a member of the Parks and
Recreation Advisory Board to fill the unexpired term of Christopher Walters ending
March 31, 2014.
Sincerely, t )
Steph�ohMb 1
City Clerk
JEC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kimberly G. Parker, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Parks and Recreation Advisory Board to fill the unexpired term of
Christopher Walters ending March 31, 2014, according to the best of my ability. So help
me God. , QV", a
Kimberly G. P%rkf&
The foregoing oath of office was taken, sworn to, and subscribed before me by
Kimberly G. Parker this 0 1 day of -V:
Brenda S. Hamilton, Clerk of the Circuit Court
By ..U,r Q zcvv ) ki , Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 240114536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerkCroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
September 4, 2013
Sheila Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Owen Schultz has qualified as a member of the Roanoke Public
Library Board for a three-year term of office ending June 30, 2016.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Owen Schultz, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Public Library Board for a three-year term of office ending
June 30, 2016, according to the best of my ability. So help me God.
a
OWEN SCHULTZ
The foregoing oath of office was taken, sworn to, and subscribed before me by Owen
Schultz this ay of.6) 164— 2013.
Brenda S. Hamilton, Clerk of the Circuit Court
Byk.\yt .k11"41!/PA[R... k';.4.1. Clerk
/ 1 1
([ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2013.
No. 39746-090313.
A RESOLUTION authorizing acceptance of the 2012 Continuum of Care Planning Grant
Award to the City of Roanoke from the U. S. Department of Housing and Urban Development,in the
amount of$13,100; and authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the 2012 Continuum of Care (CoC) Planning
Grant Award from the U. S. Department of Housing and Urban Development, in the program
amount of$13,100,with a required local match by the City of Roanoke of$5,000,for a total amount
of $18,100, to provide planning, monitoring, and evaluation to the CoC and the Blue Ridge
Interagency Council on Homelessness for the fiscal year,beginning July 1, 2013, through June 30,
2014, as more particularly described in the City Council Agenda Report dated September 3, 2013.
2. The City Manager is hereby authorized to execute any and all requisite documents,in
a form approved by the City Attorney,and to furnish such additional information as may be required
in connection with the City's acceptance of this grant.
ATTEST:
Q �-�{�-S, � h1075-)h1075-)City Clerk
R-Continuum of Care Grant Award(2012)9-3-12
4
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2013.
No. 39747:7090313. .
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Continuum of Care (CoC) Planning Grant,
amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35-630-5420-2010 $ 18,100
Revenues
CoC Planning FY14 - Federal 35-630-5420-5420 13,100
CoC Planning FY14 - Local 35-630-5420-5421 5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2013
Subject: 2012 Continuum of Care (CoC) Planning Grant Award
Background:
In January, 2013, the Council of Community Services (CCS) and the City of
Roanoke partnered together to apply to the Department of Housing and Urban
Development (HUD) for CoC planning funds. As the grantee, the City of
Roanoke has received notification of award from HUD in the amount of
$13,100. The City of Roanoke is providing $5,000 in required matching funds
for this grant for a total program budget of $18,100.
This project will provide planning, monitoring and evaluation to the CoC and
the Blue Ridge Interagency Council on Homelessness (BRICH). This project will
engage the CoC Committee and the BRICH members in strategic planning to
increase focus on prevention of homelessness and rapid re-housing. It will
increase accountability through adoption of community wide standards,
program monitoring, and data collection for reporting progress against
objectives and standards in the strategic business plan. This level of oversight
will increase our ability to meet HUD's national objectives. The project will
provide written reports, monitoring and evaluation of HUD programs and assist
in the development of the annual CoC application.
Consideration:
The City will identify a planning team consisting of representatives from the
BRICH and the CoC. The planning team and CCS will work with the Chair of the
CoC to analyze HMIS data for program outcomes. An analysis of outcomes will
be provided to the CoC and BRICH. Each organization providing services will
understand how their individual effort relates to the overall effort. Increased
understanding of agreed upon outcomes and activities as well as timelines and
agencies responsible for carrying out the activities will increase the CoC's
ability to use the strategic plan as a roadmap and guide to report against at the
monthly CoC meetings.
Recommended Actions:
Accept the Department of Housing and Urban Development grant in the amount
of $13,100 and authorize the City Manager to execute the grant documents
associated with this funding. All documents shall be approved as to form by
the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $18,100 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
•
fic
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human and Social Services
Carol Tuning, Human Services Coordinator
2
kt ''' l - Ls.DEPARTMENT OE HOUSING AND IIRRAN DEVELOPMENT
rL WASHIN(IUON,DC 21410-7000
b..u.r•d
OFFICE OF ASSISTANT SECRETARY
FOR COMMUNITY PLANNING AND DEVELOPMENT
August 0 I,2013
Mr.Christopher Morrill
City Manager
Roanoke City&County/Salem CoC
339 Salem Avenue
Roanoke,VA 24016
Dear Mr. Morrill:
Congratulations! 1 ain delighted to inform you that the Fiscal Year(FY)2012 Continuum
of Care(CoC)Program application(s)your organization submitted was (were)selected for funding
in the total amount of S13,100. The enclosure lists the name(s)ofthc individual project(s),the
project number(s),and the maximum award amount(s)for each conditionally selected
application(s).
The CoC Program is an important part of HUD's mission. CoCs all over the country
continue to improve the lives of homeless men,women,and children through their local planning
efforts and through the direct housing and service programs funded under the FY 2012
competition.The programs and CoCs funded through the CoC Program continue to demonstrate
their value by improving accountability and performance every year. HUD commends your
organization for its work and encourages it to continue to strive for excellence in the fight against
homelessness.
Congratulations again on your conditional award. Your local HUD field office will be
sending a letter to provide your organization with more information about finalizing its award(s),
including finalizing the amount of the award(s). HUD is counting on your organization to use these
important resources in a timely and effective manner.
Sincerely.
71lati?
Mark John. n
Deputy Assistant Secretary
for Special Needs
Enclosure
www.hud.gav opanothud.gov
Enclosure
VA0207L3F021200
VA-502-PLN-Blue Ridge Continuum of Care Planning Project
$13,100
Total Awarded: $13,100
PLANNING, BUILDING AND DEVELOPMENT
® HUD COMMUNITY RESOURCES DIVISION
Nocl C.Taylor Municipal Building
215 Church Avenue, Ai.Room 3n5 North
ROANOKE Roanoke,Virginia d„ou
540.853.5681 fax 5oo.853 6597
August 14, 2013
Carol Tuning, BSW, MALS
Human Services Coordinator
Chair,Blue Ridge Continuum of Care
339 Salem Avenue,SW
Roanoke,VA 24016
Re: Continuum of Care Planning Grant Cash Match
Dear Mrs. Tuning:
This letter confirms the city of Roanoke Department of Planning, Building & Development,
through its HUD Community Resources Division, will provide cash match in the amount of
$5,000.00 for the planning activities of the Blue Ridge Continuum of Care for the fiscal year
beginning July 1, 2013. This designation of CDBG funds will be distributed by the Blue Ridge
interagency Council on Homelessness and is supported by this office.
Community wide strategic planning is essential to meeting the goals as established in the
community's 18-month strategic business plan and continuing goals of the 10 Year Plan to End
Homelessness.
Should you require any additional information, please do not hesitate to contact me at 540-853-
6404.
Sincerely C
Keith L. Holland t �'
Community Resources Program Administrator
Cc: Chris Chittum, Director of Planning, Building& Development
Sherman Pennix, Budget/Business Analyst
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT,CMC
Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
September 4, 2013
Attn: Daniel Bliley
Member One Federal Credit Union
P.O. Box 12288
Roanoke, Virginia 24024-2288
Mr. Bliley:
I am enclosing copy of Resolution No. 39748-0090313 accepting a donation of funds
from Member One Federal Credit Union to the City to fund improvements to a
playground at Jackson Park, with the funds being donated over a four year period.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2013.
On behalf of the Mayor and Members of Council, I would like to express my sincerest
gratitude for the very generous donation.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2013.
No. 39748-090313.
A RESOLUTION accepting a donation of funds from Member One Federal Credit Union to
the City to fund improvements to a playground at Jackson Park, with the funds being donated over a
four year period; authorizing the City Manager to take any necessary actions pertaining to such
donation; and expressing the City's appreciation for such donation.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation of $25,000 from Member One
Federal Credit Union to the City, all as more particularly set forth in the City Council Agenda
Report dated September 3, 2013.
2. The City Manager is authorized to execute any necessary documents, provide any
additional information, and to take any necessary actions in order to obtain, accept, receive,
implement, use, and administer such donation.
3. This Council wishes to express its appreciation and that of the citizens of the City of
Roanoke to Member One Federal Credit Union for its generous donation to the City to fund
improvements to a playground at Jackson Park.
ATTEST:
City Clerk.
R-Donation-MOFCU.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2013.
No. 39749-090313.
AN ORDINANCE to appropriate funding from Member One Federal Credit Union
to the Jackson Park Revitalization project, amending and reordaining certain sections of
the 2013-2014 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2013-2014 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Capital Projects Fund
Appropriations
Appropriated from Third Party 08-620-9544-9004 25,000
Revenues
Member One Donation for Jackson Park FY14 08-620-9544-9544 10,000
Member One Donation for Jackson Park FY15 08-620-9544-9545 5,000
Member One Donation for Jackson Park FY16 08-620-9544-9546 5,000
Member One Donation for Jackson Park FY17 08-620-9544-9547 5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
W y��
rn , ne tTtO
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2013
Subject Member One Federal Credit Union Donation for Playground in
Jackson Park
Background:
Earlier this year, Member One contacted the City about providing financial
assistance with improving a playground. City Park & Recreation staff met with
Member One representatives to review playground opportunities. Member One
chose to provide $25,000 over multiple years toward a new playground in
Jackson Park, which will enhance the ongoing project to improve Jackson Park.
Considerations:
Member One has confirmed its intent to donate $25,000 to the Jackson Park
revitalization project, in order to enhance the playground at that location.
Member One will provide $10,000 in Fiscal Year 2014, and $5,000 each year in
Fiscal Years 2015, 2016, and 2017.
Recommended Action:
Adopt a resolution accepting the $25,000 donation from Member One Federal
Credit Union. Adopt the accompanying budget ordinance to establish a
revenue estimate and to appropriate funding of $25,000 in accounts to be
established by the Director of Finance in the Capital Projects Fund.
/ ) 2
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Steve Buschor, Director, Department of Parks and Recreation
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2013.
No. 39750-090313.
A RESOLUTION adopting the Roanoke Valley-Alleghany Regional Commission Regional
Pre-Disaster Mitigation Plan for communities that are members of the Roanoke Valley-Alleghany
Regional Commission; and authorizing the City Manager to take such action as may be needed to
implement and administer such Plan.
WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local
governments develop and adopt predisaster mitigation plans in order to receive certain federal
assistance;
WHEREAS, a Pre-Disaster Mitigation Plan Committee comprised of representatives from
the counties of Alleghany, Botetourt, Craig and Roanoke; the cities of Covington, Roanoke and
Salem; and the towns of Buchanan, Clifton Forge, Fincastle,Iron Gate,New Castle, Troutville and
Vinton was convened in order to study the Roanoke Valley-Alleghany Region's risks from, and
vulnerabilities to,natural hazards, and to make recommendations on mitigating the effects of such
hazards on the Roanoke Valley-Alleghany Region; and
WHEREAS, the efforts of the Pre-Disaster Mitigation Plan Committee members and the
Roanoke Valley-Alleghany Regional Commission, in consultation with members of the public,
private and non-profit sectors, have resulted in the development of the Roanoke Valley-Alleghany
Regional Pre-Disaster Mitigation Plan for the communities that are members of the Roanoke Valley-
Alleghany Regional Commission, including the City of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby approves and adopts the Roanoke Valley-Alleghany
Regional Pre-Disaster Mitigation Plan, dated June 2013, referred to above and in the City Council
Agenda Report dated September 3, 2013, including the City of Roanoke's part of such Plan.
2. The City Manager is hereby authorized to take such further actions as maybe needed
to implement and administer such Plan.
ATTEST:
,Tt./ � 'y hv W )
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2013
Subject: Roanoke Valley-Alleghany Regional Pre-Disaster Mitigation Plan
Background:
The Disaster Mitigation Act of 2000, as amended, requires that local
governments develop and adopt natural hazard mitigation plans in order to
receive certain federal assistance. A pre-disaster mitigation plan committee
comprised of representatives from the Roanoke Valley-Alleghany Regional
Commission; the cities of Covington, Roanoke and Salem; the counties of:
Alleghany, Botetourt, Craig and Roanoke; and the towns of Buchanan, Clifton
Forge, Fincastle, Iron Gate, New Castle, Troutville and Vinton convened in order
to study the Roanoke Valley-Alleghany Region's risks from, and vulnerabilities
to, natural hazards, and to develop recommendations on mitigating the effects
of such hazards on the Roanoke Valley-Alleghany Region. This Regional Pre-
Disaster Mitigation Plan is an update to the previous plan that was approved by
the Federal Emergency Management Agency (FEMA) in 2006.
Considerations:
FEMA has reviewed the plan and designated it as "Approved Pending Adoption."
The plan must now be approved by each locality.
Recommended Action:
Approve and adopt the Roanoke Valley-Alleghany Regional Pre-Disaster
Mitigation Plan.
(4,a
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY OF ROANOKE
' � OFFICE OF THE CITY CLERK
:j 215 Church Avenue,S.W. Suite 456
Roanoke,Virginia 24011-1536
u.
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB.CMC
Assistant Deputy City Clerk
September 4, 2013
Robert F. Gordon, Jr.
Troutman Sanders, LLP.
1001 Haxall Point
Richmond, Virginia 23219
Dear Mr. Gordon:
I am enclosing copy of Resolution No. 39751-0090313 concurring with an Inducement
Resolution with respect to the Economic Development Authority of Montgomery County,
Virginia revenue bond financing for the Virginia Tech Foundation, Inc.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2013.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
•
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2013.
No. 39751-090313.
A RESOLUTION concurring with an Inducement Resolution with respect to the
Economic Development Authority of Montgomery County, Virginia revenue bond financing for
Virginia Tech Foundation, Inc.
'WHEREAS, the Virginia Tech Foundation, Inc. (the "Foundation"), a non-profit
organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended
(the "Code"), has described to the Economic Development Authority of Montgomery County,
Virginia (the "Montgomery Authority") its plans to finance or refinance various facilities owned
or to be owned by or leased to the Foundation or affiliated non-profit entities controlled by or
under common control with the Foundation of benefit to, and in connection with its support of,
the Virginia Polytechnic Institute and State University (the "University") and its programs,
located in Montgomery County, Virginia, as well as in Rockbridge County, Virginia, Arlington
County, Virginia, the City of Roanoke,Virginia and the City of Alexandria, Virginia;
WHEREAS, the Foundation has requested that the Montgomery Authority agree to issue
its revenue bonds or other obligations (collectively, the "Bonds"), pursuant to the Industrial
Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as
amended (the "Act"), in such amount up to $45,000,000 as may be necessary to finance or
refinance the cost of such facilities and related issuance costs;
WHEREAS, an aggregate principal amount of the Bonds not to exceed $2,000,000 will
be issued, and the proceeds thereof used together with other funds of the Foundation in the City
of Roanoke, Virginia (the "City"), to finance or refinance the acquisition of approximately
3.0209 acres, located at 2 Riverside Circle Drive, S.W., Roanoke, Virginia, owned by the
Foundation for use by the University and other tenants as the Carilion Medical School (the
"Project");
WHEREAS, Section 15.2-4905 of the Act provides that if a locality has created an
industrial development authority, no industrial development authority created by a second
locality may finance a facility located in the first locality unless the governing body of such first
locality concurs with the inducement resolution adopted by the industrial development authority
created by the second locality and shows such concurrence in a duly adopted resolution;
WHEREAS, the City has created an industrial development authority pursuant to the Act,
and the Council of the City(the"City Council") constitutes the governing body of the City;
WHEREAS, the Montgomery Authority adopted an inducement resolution (the
"Inducement Resolution") with respect to the issuance of the Bonds on August 20, 2013 and has
requested that the City Council concur in the Inducement Resolution with respect to the Project
located or to be located in the City as required by Section 15.2-4905 of the Act; and
WHEREAS, a copy of the Inducement Resolution has been filed with the City Council.
NOW THEREFORE, be it resolved by the Council of the City of Roanoke as follows:
1. The City Council, in order to permit the Montgomery Authority to assist the
Foundation in the financing, hereby concurs in the Inducement Resolution regarding the issuance
of the Bonds by the Montgomery Authority for the Project located in the City, as required by
Section 152-4905 of the Act.
2. The City Council's concurrence in the Inducement Resolution of the Montgomery
Authority does not constitute an endorsement to a prospective purchaser of the Bonds or the
creditworthiness of the Foundation. The issuance of the Bonds as requested by the Foundation
will not constitute a debt or pledge of the faith and credit of the Commonwealth of Virginia or
the City, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia
-2-
or any political subdivision thereof, including the City, will be pledged to the payment of the
Bonds. The City shall not be obligated to pay the Bonds or the interest thereon or other costs
incident thereto.
3. This resolution shall take effect immediately upon its adoption.
ATTEST:
City Clerk
-3-
STATEMENT OF CONFLICT OF INTEREST
I -bock)• e R,uer.E state that I have a personal interest in agenda
item 7(0) C4) regarding odliye- node Qdpso ccvfwn ,(nue kyles (cook
be rscio b o o,• rr'_ ' J`
because y 1. ly Ov t,tp55 p oacc ps c4.42% ea Pd�tr0N “PcJ l�
olk,;c(„ sold teal es-Cab -kb lAdtwta Tee4 TownAhctoh. Tat,
Therefore, pursuant to Virginia Code Section 2.2-3112, 1 must refrain from
participation in this matter. I ask the City Clerk to accept this statement and ask
that it be made a part of the minutes of this meeting.
Witness the following signature made this SI day of her , 2013.
ihak 4,
I
j % (SEAL)
--"A"j, J. TT'
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2013
Subject: Resolution Concurring With an Inducement Resolution With
Respect to the Economic Development Authority of
Montgomery County Revenue Bond Financing for the Virginia
Tech Foundation, Inc.
Background:
The Virginia Tech Foundation, Inc. has requested that the Economic
Development Authority of Montgomery County, Virginia (the "Montgomery
Authority") issue bonds for various capital projects located in several different
Virginia jurisdictions. One of the capital projects involves the acquisition of
approximately 3.0209 acres of property located at 2 Riverside Circle Drive, SW,
in the City of Roanoke. The Virginia Tech Carilion School of Medicine and
Research Institute are located on this property. Under the provisions of the
Virginia Industrial Development and Revenue Bond Act, in order to issue bonds
for a project located in another jurisdiction that has created an industrial
development authority, the authority proposing to issue the bonds must obtain
concurrence with its bond inducement resolution from the governing body of
the jurisdiction in which the project is located. Attached is a copy of the
Inducement Resolution approved by the Montgomery Authority on August 20,
2013. The Montgomery Authority has requested that the City Council approve
a resolution indicating the concurrence of the City with the proposed bond
issue.
City staff has made the Economic Development Authority of the City of
Roanoke, Virginia (Roanoke EDA) aware of this request, but no action is
required by the Roanoke EDA.
Consideration:
The Montgomery Authority intends to issue up to $45,000,000 in industrial
revenue bonds. Of this total amount $2,000,000 will be designated to finance
or refinance property acquisition in the City of Roanoke. The City will incur no
financial obligation for these bonds.
Recommended Action:
Adopt the attached resolution indicating the City's concurrence with the
Inducement Resolution of the Economic Development Authority of Montgomery
County, Virginia for the issuance of up to $45,000,000 in industrial revenue
bonds for the Virginia Tech Foundation, Inc.
istophe r P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director of Economic Development
2
RESOLUTION OF INDUCEMENT OF THE
ECONOMIC DEVELOPMENT AUTHORITY OF
MONTGOMERY COUNTY,VIRGINIA FOR THE BENEFIT OF
VIRGINIA TECH FOUNDATION,INC.
WHEREAS, the Virginia Tech Foundation, Inc. (the "Applicant" or the "Foundation"), a
non-profit organization described in Section 501(c)(3)of the Internal Revenue Code of 1986, as amended
(the "Code"), has described to the Economic Development Authority of Montgomery County, Virginia
(the "Authority") its plans to finance or refinance various facilities owned or to be owned by or leased to
the Applicant or affiliated non-profit entities controlled by or under common control with the Applicant
of benefit to, and in connection with its support of, the Virginia Polytechnic Institute and State University
(the "University") and its programs, located in Montgomery County, Virginia, as well as in Rockbridge
County, Virginia, Arlington County, Virginia, the City of Roanoke, Virginia and the City of Alexandria,
Virginia;
WHEREAS,proceeds of the hereafter described Bonds will be used,together with other funds of
the Applicant,to pay related costs of issuance and costs of one or more of the following(collectively, the
"Projects"):
(a) in Montgomery County, Virginia, financing or refinancing the (i)acquisition,
construction and equipping of certain improvements and related relocation expenses of approximately
35 acres known as the Virginia Tech Dairy Relocation project, located at 5250 Whitethorne Road,
Blacksburg, Virginia,owned by the University and leased to the Foundation for use by the University and
other tenants primarily for research and related purposes, (ii)acquisition, construction and equipping of
the approximately 46,000 square foot facility known as RB 1691, located at 1691 Innovation Drive,
Blacksburg,Virginia,owned by the Foundation for use by private tenants primarily as office and research
space, (iii)acquisition, construction and equipping of certain retail tenant improvements on the first floor
of the approximately 140,000 square foot facility known as the North End Center, located at 300 Turner
Street, Blacksburg, Virginia, owned by Turner Street Project I.I,C, a non-profit limited liability company
(a wholly owned subsidiary of Virginia Tech Real Estate Foundation, Inc., which is a wholly-owned
subsidiary of the Foundation), and leased to certain tenants as commercial space, and (iv)acquisition,
construction and equipping of certain retail tenant improvements on the first floor of 79,148 square foot
facility known as Collegiate Square I, located at 460 Turner Street, Blacksburg, Virginia, owned by CS
Shopping Center LLC, a non-profit limited liability company (a wholly owned subsidiary of Virginia
Tech Real Estate Foundation, Inc., which is a wholly-owned subsidiary of the Foundation), for use by the
University and other tenants primarily as office and retail space;
(h) in Rockbridge County, Virginia, financing or refinancing the (i)acquisition of
approximately 103 acres known as Carr Farm, located on Steeles Fort Road, Steeles 'tavern, Virginia,
owned by the Foundation for use by the University and other tenants primarily for agricultural research
and related purposes, and (ii)acquisition of approximately 143 acres known as Crain/Moore Farm,
located on Raphine Lee highway, Steels Tavern, Virginia, owned by the Foundation for use by the
University and other tenants primarily for agricultural research and related purposes;
(c) in the City of Roanoke, Virginia, financing or refinancing the acquisition of
approximately 3.0209 acres, located at 2 Riverside Circle Drive, SW, Roanoke, Virginia, owned by the
Foundation nor use by the University and other tenants as the Carillion Medical School;
(d) in the City of Alexandria, Virginia, financing or refinancing the acquisition, construction
and equipping of the approximately 12,000 square foot facility known as the 601 Prince Street facility,
located at 601 Prince Street, Alexandria, Virginia, owned by the Foundation for use by the University for
instructional purposes; and
(e) in Arlington County, Virginia, financing or refinancing the acquisition, construction and
equipping of certain tenant improvements and startup costs for the Virginia Tech Applied Research
Corporation, a non-profit corporation affiliated with and operated for the benefit of the University,on the
seventh floor of the approximately 145,000 square foot facility known as the Virginia Tech Research
Center — Arlington, located at 900 North Glebe Road, Arlington, Virginia, owned by Virginia Tech
Research Institute,LLC (a wholly owned subsidiary of Virginia Tech Real Estate Foundation, Inc, which
is a wholly-owned subsidiary of the Foundation) for use by the University and other tenants primarily for
research and related purposes;
WHEREAS, the Applicant has requested that the Authority agree to issue its revenue bonds or
other obligations (collectively, the "Bonds"), pursuant to the Industrial Development and Revenue Bond
Act, Chapter 49,Title 15.2, Code of Virginia of 1950,as amended (the "Act"), in such amount as may be
necessary to finance or refinance the cost of such Projects and related issuance costs;
WHEREAS, it is anticipated that the Authority will issue the Bonds in two series, including one
series the interest paid on which is expected to be excluded from gross income for federal income tax
purposes and used to finance certain of the Projects that will so qualify for such financing under the Code
(the"Tax-Exempt Projects"), and one series the interest paid on which is expected to be included in gross
income for federal income tax purposes and used to finance the remainder of the Projects;
WHEREAS, in accordance with Section 147(1) of the Code and Section 15.2-4906 of the Act.
the Applicant's representatives have described, in certain information filed with the Authority,and plan to
further discuss, in an appearance before the Authority at a joint public hearing to he held on behalf of
Montgomery County, Virginia and Rockbridge County, Virginia, on a date to be determined by the
Authority currently expected to be September 17, 2013, the Tax-Exempt Projects and the benefits the
Tax-Exempt Projects will bring to the Applicant and the University and to the citizen of the
Commonwealth of Virginia;
WHEREAS, following the joint public hearing, the Authority will request that the Board of
Supervisors of Montgomery County, Virginia (the "Montgomery Board"), as the governing body on
behalf of which the Authority will issue the Bonds and governing body of a host jurisdiction in which a
portion of the 'Fax-Exempt Projects is located, approve the issuance of the Bonds, and that the Board of
Supervisors of Rockbridge County, Virginia (the "Rockbridge Board"), as governing body of a host
jurisdiction in which a portion of the Tax-Exempt Projects is located, approve the issuance of the portion
of the Bonds that will finance the Tax-Exempt Projects in Rockbridgc County, Virginia;
WHEREAS, also in accordance with Section 147(1) of the Code and Section 15.2-4906 of the
Act, the Industrial Development Authority of the City of Alexandria (the "Alexandria Authority") will
hold a public hearing on behalf of the City of Alexandria, Virginia on a date to be determined by the
Alexandria Authority, on one of the Tax-Exempt Projects that is located within the City of Alexandria,
Virginia,and will request that the Council of the City of Alexandria,Virginia(the"Alexandria Council"),
as governing body of a host jurisdiction in which such Tax-Exempt Project is located, approve the
issuance of the portion of the Bonds that will finance such Tax-Exempt Project in Alexandria, Virginia;
and
WHEREAS, in accordance with Section 15.2-4905 of the Act, the Authority will request that
each of the Rockbridgc Board,the Alexandria Council,the City Council of the City of Roanoke, Virginia
(the `Roanoke Council"), and the Board of Supervisors of Arlington County, Virginia (the "Arlington
2
Board"), each of which has created an industrial development authority and is a locality in which a
portion of the Projects is located, concur with this inducement Resolution and show its concurrence in a
duly adopted resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF MONTGOMERY COUNTY,VIRGINIA:
1. Furtherance of Act. It is hereby found and determined that assisting the Applicant and
its affiliates in financing the Projects will promote the economics of Montgomery County, Rockbridge
County, Arlington County, the City of Roanoke, the City of Alexandria and the Commonwealth of
Virginia, and will benefit the citizens of Montgomery County, Rockbridge County, Arlington County, the
City of Roanoke, the City of Alexandria and the Commonwealth of Virginia, and promote their safety,
health,welfare,convenience and prosperity in furtherance of purposes of the Act.
2. Agreement to Issue Bonds. 'fo induce the Applicant and its affiliates to undertake the
Projects; the Authority agrees to assist the Applicant and its affiliates in financing the Projects by
undertaking the issuance of the Bonds therefor in an aggregate principal amount not to exceed
$45,000,000, including up to $20,000,000 of the Bonds to finance the Tax-Exempt Projects. The
proceeds of the Bonds will be loaned to the Applicant pursuant to a loan agreement or loan agreements,
the terms of which will obligate the Applicant to make payments sufficient to pay the principal of,
premium, if any, and interest on the Bonds and all other expenses in connection with the Projects. The
Bonds may be issued in one or more series at one time or from time to time, either taxable or tax-exempt
for federal income purposes or a combination thereof to be determined by bond counsel prior to the
issuance of the Bonds, upon terns to be mutually agreed upon between the Authority and the Applicant.
The Bonds will be issued in form and pursuant to terms to be set by the Authority. The payment of the
Bonds will be secured by an assignment, for the benefit of the holders of the Bonds,of substantially all of
the Authority's rights to payments under the loan agreements and may he additionally secured by other
collateral.
3. Bond Counsel. At the request of the Applicant, the Authority appoints Troutman
Sanders LIP as bond counsel to supervise the proceedings and approve the issuance of the Bonds.
4. Authorization to Proceed with Projects. It having been represented to the Authority
that the Applicant and its affiliates desire to proceed immediately with the Projects, the Authority agrees
that the Applicant and its affiliates may proceed with plans for the Projects, enter into contracts for the
acquisition,construction and equipping of the applicable portions of the Projects and take such other steps
as the Applicant may deem appropriate in connection therewith; provided that nothing herein shall be
deemed to authorize the Applicant or its affiliates to obligate the Authority, Montgomery County,
Rockbridge County, Arlington County, the City of Roanoke or the City of Alexandria without their
consent to the payment of any moneys or the performance of any acts in connection with the Projects.
The Authority agrees that the Applicant and its affiliates may be reimbursed from the proceeds of the
Bonds for all costs so incurred by the Applicant or its affiliates, insofar as such costs are properly
reimbursable under the Act and other applicable state and federal laws.
•
5. Applicant Responsible for Costs. All costs and expenses in connection with financing
and refinancing the Projects, including the expenses of the Authority, will he paid from the proceeds of
the Bonds or funds provided by the Applicant. If for any reason the Bonds are not issued, it is understood
that all such expenses will be paid by the Applicant and that the Authority will have no responsibility
therefor and that the Applicant will indemnify and save harmless the Authority, its officers, directors,
employees and agents from and against all liabilities, obligations,claims,damages, penalties, losses, costs
3
and expenses in any way connected with the Projects, the application submitted by the Applicant or the
issuance of the Bonds.
6. Request for Governing Bodies Approval. The Authority recommends and requests that
the Montgomery Board, as the governing body on behalf of which the Authority will issue the Bonds and
the governing body of a host jurisdiction in which a portion of the Tax-Exempt Projects is located,
approve the issuance of the Bonds in an aggregate amount not to exceed $45,000,000, including up to
$20,000,000 of the Bonds to finance the Tax-Exempt Projects, and the Rockbridge Board, as governing
body of a host jurisdiction in which one of the Tax-Exempt Projects is located, approve the issuance of
the portion of the Bonds that will finance such Tax-Exempt Project in Rockbridge County, Virginia,
within 60 days after the date of the joint public hearing held by the Authority on behalf of the
Montgomery Board and the Rockbridge Board in accordance with the Act. The Authority further
recommends and requests that the Alexandria Council, as governing body of a host jurisdiction in which
one of the Tax-Exempt Projects is located, approve the issuance of the portion of the Bonds that will
finance such Tax-Exempt Project in Alexandria,Virginia, within 60 days of the public hearing held by the
Alexandria Authority on behalf of the Alexandria Council in accordance with the Act. The Authority
recommends and requests that each of the Rockbridge Board, Alexandria Council, Roanoke Council and
Arlington Board, each of which has created an industrial development authority and is a locality in which
a portion of the Projects is located, concur with this Resolution and show its concurrence in a duly
adopted resolution. The Authority directs the Secretary of the Authority to submit this Resolution to the
Montgomery Board, the Rockbridge Board, the Alexandria Council. the Roanoke Council and the
Arlington Board.
7. Effective Date. This Resolution shall take effect immediately upon its adoption. This
Resolution shall cease to be valid one year after the Montgomery Board has approved the issuance of the
Bonds as referred to in Paragraph 6 above, unless at least a portion of the Bonds has been issued by that
date.
ADOPTED: August 20, 2013
4
CERTIFICATE
I, the undersigned Secretary of the Economic Development Authority of Montgomery County,
Virginia, hereby ccitify that the foregoing is a true, correct and complete copy of a Resolution duly
adopted by a majority of all directors of the Economic Development Authority of Montgomery County,
Virginia at a meeting duly called and held, with a quorum present, on August 20, 2013, and that such
Resolution has not been repealed, revoked, rescinded or amended, but is in full force and effect on the
date hereof.
WITNESS my bind and the seal of the Authority,this 20th day of August,2013.
secretary,Economic Development Authority of
Montgomery County,Virginia
21175167v4
207159 000(144
5
CITY OF ROANOKE
` OFFICE OF THE CITY CLERK
,Air` �� 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerkgroanakeva.gov JONATHAN E.CRAFT,CMC
city Clerk Deputy Oty Clerk
CECELIA T.WEBB,CMC
September 4, 2013 Assistant Deputy City Clerk
Christopher Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am enclosing copy of Resolution No. 39745-090313 creating the Roanoke Valley
Broadband Authority.
Inasmuch as the Code of Virginia requires that public hearings for measures involving
multiple jurisdictions be held by all localities involved prior to their passage by any of
those jurisdictions, the Council of the City of Roanoke re-considered the approval of the
August 19, 2013, passage of the abovereferenced measure at a regular meeting held
on Tuesday, September 3, 2013.
Sincerely,
bStephanie M. Moon, MM
City Clerk
Enclosure
pc: Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018-0798
Susan Fain, Clerk, Botetourt County Board of Supervisors, One West Main
Street, Fincastle, Virginia, 24090
James E. Taliaferro, II, Clerk Salem City Council, 114 North Broad Street, Salem,
Virginia 24153
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
fidir
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
. The 3rd day of September, 2013.
No. 39745-090313.
A RESOLUTION creating the Roanoke Valley Broadband Authority.
WHEREAS, the Board of Supervisors of Roanoke County, Virginia ("Roanoke
County"), the Board of Supervisors of Botetourt County, Virginia (`Botetourt County"), the City
Council of the City of Roanoke, Virginia ("Roanoke City"), and the City Council of the City of
Salem, Virginia ("Salem City") have determined that it is in the best interests of the Roanoke
Valley to create the Roanoke Valley Broadband Authority pursuant to the provisions of the
Virginia Wireless Services Authorities Act, Chapter 54.1, Title 15.2 of the 1950 Code of
Virginia, as amended ("Act"), and desire to do so by the adoption of concurrent resolutions, and
a public hearing has been held in accordance with the requirements of Sections 15.2-5431.3 and
15.2-5431.5 of the Act.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke, as
follows:
1. Creation of the Authority. There is hereby created the Roanoke Valley
Broadband Authority ("Authority").
2. Articles of Incorporation. The Articles of Incorporation of the Roanoke Valley
Broadband Authority are as follows:
ARTICLES OF INCORPORATION
OF THE
ROANOKE,VALLEY BROADBAND AUTHORITY
The Board of Supervisors of Roanoke County, Virginia, the Board of Supervisors of Botetourt
County, Virginia, the Council of the City of Roanoke, Virginia, and the Council of the City of
Salem, Virginia, have by concurrent resolutions adopted the following Articles of Incorporation
of the Roanoke Valley Broadband Authority, pursuant to the Virginia Wireless Services
K\BROADBAND AUTHORITY 2013\City of Roanoke Resoltuion creating the RV Broadband Authority 7 2013 docx 8/29/13
Authorities Act(Chapter 54.1, Title 15.2 of the 1950 Code of Virginia, as amended), (the "Act").
The Authority shall exist for a term of 50 years as a political subdivision.
ARTICLE I
NAME AND ADDRESS
The name of the Authority shall be the Roanoke Valley Broadband Authority (the "Authority")
and the address of its principal office is do Roanoke Valley—Alleghany Regional Commission,
313 Luck Avenue, S.W., Roanoke, VA 24016. The location of the principal office may be
changed by the concurrence of three-fourths of the Authority members present at the regular
meeting, provided that the clerk, of the governing body of each member governmental
subdivision has been notified of the contemplated relocation in writing at least thirty (30) days
before such meeting.
ARTICLE II
CREATING JURISDICTIONS
The names of the incorporating political subdivisions are the County of Botetourt, the County of
Roanoke,the City of Roanoke, and the City of Salem.
As the incorporating political subdivisions, hereby acknowledge, covenant, and agree that these
Articles of Incorporation shall not be further amended or changed without the express agreement
of the governing body of each of the incorporating political subdivisions. None of the following
actions shall be taken or permitted to occur by the Board of the Authority without the affirmative
vote of a majority of the members from each incorporating political subdivision creating the
Authority:
1. The inclusion of additional political subdivisions in the Authority.
2. Additional agreements with political subdivisions other than Authority members,
entities, or persons, local universities and colleges, the Town of Vinton, and the
Western Virginia Water Authority for the expansion of services or network, or
wireless infrastructure.
ARTICLE III
MEMBERS, TERMS OF OFFICE
The term of office of the Authority members shall be for four (4) years. Members may serve
additional terms as appointed by their governing body. The initial term of office shall be
staggered with the initial term being for 2 and 4 years alphabetically by last name.
The Board of the Authority shall consist of five Members. The names and addresses, and terms
-of office of the initial members of the Board of the Authority ("Authority") are as follows:
K:\BROADBAND AUTHORITY 2013\City of Roanoke Resolmion creating the RV Broadband Authority 7 2013 docx 8/29/13
Name and address Designee Initial Term
1. Kevin S. Boggess Salem 2 years
City Manager's Office
114 North Broad Street
Salem, VA 24153
2. B. Clayton Goodman, III Roanoke County 4 years
County Administrator's Office
5204 Bernard Drive
Roanoke, VA 24018-0798
3. Kathleen D. Guzi Botetourt County 2 years
County Administrator's Office
1 West Main Street, Box 1
Fincastle, VA 24090
4. Michael McEvoy Citizen 4 years
Western Virginia Water Authority
601 S. Jefferson Street, Suite 200
Roanoke, VA 24011
5. Christopher P. Morrill Roanoke City 2 years
City Manager's Office
Room 364,Noel C. Taylor
Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
The terms of office of the initial members shall begin on the date of issuance of a certificate of
incorporation or charter for the Authority by the State Corporation Commission. The governing
body of each participating political subdivision shall appoint one (1) member who may be a
member of the governing body. The four (4) members of the Board of the Authority shall
recommend to the participating political subdivisions the appointment of the fifth member who
shall be a citizen and resident of one of the participating political subdivisions. The governing
bodies of each participating political subdivision shall ratify and confirm the appointment of the
fifth member. If any of the governing bodies fails to act or are unable to act within 60 days of
the receipt of this recommendation, then the appointment of the fifth member shall be made by
the judges of the Circuit Court for the 23`d Judicial District.
Initially, the governing body of the County of Roanoke shall appoint one member to a 4 year
term; the governing body of the County of Botetourt shall appoint one member to a 2 year term;
the governing body of the City of Roanoke shall appoint one member to a 2 year term; and the
governing body of the City of Salem shall appoint one member for a 2 year term. The citizen
shall be appointed to a 4 year term. After the initial terms, each member shall be appointed to a
four-year term or until a successor is appointed and qualified. The governing body of each
political subdivision shall be empowered to remove, at any time, without cause, the member
K\BROADBAND AUTHORITY 2013\City of Roanoke Resoltuion creating the RV Broadband Authority 7 2013 docx 8/29/13
appointed by it and appoint a successor member to fill the unexpired portion of the removed
member's term. Vacancies on the Board shall be filled for the unexpired term in the same
manner as the appointment of the member vacating the Board was made.
Each member shall be reimbursed by the Authority for the amount of actual expenses in
performance of duties as a member of the Authority.
Each member of the Board shall have one equal vote in all matters before the Authority.
ARTICLE IV
PURPOSE
The purpose of the Authority is to provide qualifying communication services as authorized by
Article 5.1 (§ 56-484.7:1 et seq) of Chapter 15 of Title 56 of the 1950 Code of Virginia, as
amended and to provide such other services as provided by law and Chapter 54.1 of Title 15.2 of
the 1950 Code of Virginia, as amended. Such services are to be provided to the geographic areas
of the County of Roanoke, the County of Botetourt, the City of Roanoke, and the City of Salem
to establish local governmental network(s)to meet the communication needs of the participating
localities and their subsidiaries and in accordance with the contracts and agreements by and
between this Authority and other private or public entities as the Authority may agree in writing
upon the terms and conditions established pursuant to such contracts.
ARTICLE V
POWERS, GENERAL OPERATIONS
The Authority shall have all the powers granted by Section 15.2-5431.11 of the 1950 Code of
Virginia, as amended.
The general business of the Authority, including the issuance of revenue bonds and refunding
bonds as permitted by the Act and the expenditure of funds for general expenses, shall be
conducted by the majority action of the Board of the Authority, provided such Board may create
an executive committee and such other committees as the Board may direct, including project
committees. The Authority is vested with the powers of a body corporate, including the power to
sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and
alter the same as may be deemed expedient.
ARTICLE VI
DISSOLUTION
The Board of the Authority may determine that the purposes for which the Authority was created
have been completed, or are impractical or impossible to complete, and that all of the obligations
have been paid, or have been assumed by one or more political subdivisions or any Authority
created, thereby, or that cash or United States government securities have been deposited for
their payment. In such event, it shall adopt and file with each of the governing bodies a
resolution declaring such facts. If the governing bodies adopt a resolution, concurring in such
declaration and finding that the Authority should be dissolved, they shall file appropriate articles
of dissolution with the State Corporation Commission.
K:\BROADBAND AUTHORITY 2013 City of Roanoke Resoltuion creating the RV Broadband Authority 7 2013 docx 829/13
ARTICLE VII
WITHDRAWAL OF LOCALITY
A locality may withdraw from the Authority at any time, provided, that no locality may
withdraw from the Authority at any time when bonds are outstanding unless all remaining •
members approve such withdrawal at such time. Prior to withdrawing, a locality shall provide the
Authority and each of the other participating localities with written notice of the locality's intent
to withdraw.
In the event that a locality withdraws, such locality electing to withdraw shall execute all
documents necessary to reflect such withdrawal, the remaining participating localities shall
appoint a replacement member to the Board, and file proper amendments to these Articles with
the State Corporation Commission. If any of the governing bodies of the remaining participating
localities fails to act or are unable to act to appoint a replacement member within 60 days after
the, locality electing to withdraw provides notice of withdrawal, then the appointment of the
replacement member shall be made by the judges of the Circuit Court for the 23rd Judicial
Circuit.
ARTICLE VIII
AUDIT
The Authority shall cause an annual audit of its books and records to be made by the State
Auditor of Public Accounts or by an independent certified public accountant at the end of each
fiscal year and a certified copy thereof to be filed promptly with the governing bodies of each of
the incorporating political subdivisions.
IN WITNESS WHEREOF, the Board of Supervisors of Roanoke County, Virginia, the
Board of Supervisors of Botetourt County, Virginia, the City Council of the City of Roanoke,
Virginia, and the City Council of the City of Salem, Virginia have caused these Articles of
Incorporation to be executed in their respective names, and their respective seals have been
affixed and attested by the respective clerks of each, this day of , 2013.
COUNTY OF ROANOKE, VIRGINIA
Attest: By:
Deborah C. Jacks, Clerk Michael W. Altizer, Chairman
SEAL Board of Supervisors
Approved as to Form:
County Attorney
K\BROADBAND AUTHORITY 2013\City of Roanoke Resoltuion creating the RV Broadband Authority 7 2013 docx 8/29/13
COUNTY OF BOTETOURT, VIRGINIA
Attest: By:
Susan Fain, Clerk Stephen P. Clinton, Chairman
SEAL Board of Supervisors
Approved as to Form:
County Attorney
CITY OF ROANOKE, VIRGINIA
Attest: By:
Stephanie M. Moon, Clerk David A. Bowers, Mayor
SEAL
Approved as to Form:
City Attorney
CITY OF SALEM, VIRGINIA
Attest: By:
James E. Taliaferro, II, Clerk Byron Foley, Mayor
SEAL
Approved as to Form:
City Attorney
3. The appropriate officers are authorized to execute all documents and take all other
actions necessary or convenient to file or otherwise cause the Articles of Incorporation for the
Roanoke Valley Broadband Authority to become effective.
4. Effective immediately. This resolution shall take effect immediately upon its
adoption.
ATTEST:(�t.�
.� fr
tR/R/� � /
Ar' City Clerk. •
K\BROADBAND AUTHORITY 2013\City of Roanoke Resoltuion creating the RV Broadband Authority 7 2013 docx 829/13
CITY OF ROANOKE
at 01 OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL 111:11 DINC, Timothy R. Spencer
1 215 CHURCH AVENUE, SW Steven J. Talevi
ROANOKE, VIRGINIA 2401 T1595 Gary E. Tegenkamp
David L. Collins
Daniel J. Callaghan TELEPHONE 540-853-2431 Heather P. Ferguson
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: ciryatry@roanokeva.gov
August 28, 2013
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Broadband Authority Resolution
Dear Mayor Bowers and Members of Council:
In reviewing the enabling statute that allows localities to create a broadband authority, I note that
Section 15.2-5431.3 specifically provides that a locality cannot adopt or approve a resolution creating a
broadband authority until each participating locality holds its public hearing.
In the proposal for creation of the Roanoke Valley Broadband Authority, the participating localities
had not yet held their public hearings as of August 19, 2013 when you considered this matter. I should have
advised Council to close the public hearing on August 19. 2013 and continue the matter until September 3,
2013.
Attorneys for Salem and Botetourt County have advised me that the governing bodies in each of these
localities have held their public hearings, closed the public hearings, and continued adoption of the resolution
to their meetings later in September. Counsel for Roanoke County advised me that the Roanoke County Board
of Supervisors held its public hearing, closed the hearing, and adopted its resolution because the other
participating localities have held their public hearings prior to Roanoke County.
In order to satisfy this provision of State Code, I recommend to you that a Council Member move for
reconsideration of the vote to adopt the resolution and that another member second the motion for
reconsideration. I ask that Council support the motion for reconsideration. After Council votes to reconsider its
action, Council can then vote on the resolution to establish the broadband authority. If adopted, the resolution
is effective on September 3, 2013. The September 3, 2013 agenda provides that this matter will be considered
under Section 10.
Thank you for your consideration and understanding. Please let me know if you have any questions.
Si cerely yours,
Daniel J. Cyfaghan
City Attorney
DJGIsc
c: Christopher P. Morrill, City Manager
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
4 ; )4 iii 215 Church Avenue, S.W., Room 456
Roanoke,Virginia 24011-1536
t 2 Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(ntroano keva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
July 21, 2014
Michael McEvoy
Executive Director, Waste Water Services
Western Virginia Water Authority
601 S. Jefferson Street, Suite 200
Roanoke, Virginia 24011
Dear Mr. McEvoy
A public hearing was conducted by the Council of the City of Roanoke on Monday,
August 19, 2013, in connection with the creation of a Roanoke Valley Broadband
Authority; inasmuch as the Board of Supervisors of Roanoke County, Board of
Supervisors of Botetourt County, City Council of the City of Roanoke, and the City
Council of the City of Salem have determined that it is in the best interests of the
Roanoke Valley to create the Roanoke Valley Broadband Authority, pursuant to the
provisions of the Virginia Wireless Services Authorities Act, Chapter 54.1, Title 15.2,
Code of Virginia (1950), as amended.
I am enclosing copy of Resolution No. 39745-090313 creating the Roanoke Valley
Broadband Authority.
Furthermore, terms of office of the Authority members shall be for four years. Members
may serve additional terms as appointed by their governing body. The initial term of
office shall be staggered with the initial term being for two and four years alphabetically
by last name.
The terms of office of the initial members shall begin on the date of issuance of a
certificate of incorporation or charter for the Authority by the State Corporation
Commission. (See attached).
As set forth in Resolution No. 39745-090313, you were appointed as a Citizen at Large
representative of the Roanoke Valley Broadband Authority for a four-year term of office,
commencing December 13, 2013 and ending December 12, 2017.
Michael McEvoy
July 21, 2014
Page 2
Enclosed you will find an Oath or Affirmation of Office which must be
administered by the Clerk of the Circuit Court of the City of Roanoke, located on
the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I
am required to furnish the City's Citizen at Large representative of the Roanoke Valley
Broadband Authority with a Financial Disclosure Form. State Code provisions require
that all disclosures must be filed and maintained as a matter of public record for a
period of five years in the Office of the Clerk of the governing body. Please complete
and return the enclosed form to the undersigned prior to assuming the duties of your
office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as the Citizen at Large
representative of the Roanoke Valley Broadband Authority.
Sincerely,
yy, NT
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
Deborah Jacks, Deputy Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018-0798
Susan Fain, Clerk, Botetourt County Board of Supervisors, One West Main
Street, Fincastle, Virginia 24090
Krystal Farmer, Deputy City Clerk, Salem City Council, 114 North Broad Street,
Salem, Virginia 24153
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke,Virginia 24011-1536
.,_. Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: elm k(a'roanokeva.gov
STEIIIANIF M.MOON REYNOLDS,MMC JONATII AN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
July 21, 2014
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
A public hearing was conducted by the Council of the City of Roanoke on Monday,
August 19, 2013, in connection with the creation of a Roanoke Valley Broadband
Authority; inasmuch as the Board of Supervisors of Roanoke County, Board of
Supervisors of Botetourt County, City Council of the City of Roanoke, and the City
Council of the City of Salem have determined that it is in the best interests of the
Roanoke Valley to create the Roanoke Valley Broadband Authority, pursuant to the
provisions of the Virginia Wireless Services Authorities Act, Chapter 54.1, Title 15.2,
Code of Virginia (1950), as amended.
Pursuant to Resolution No. 39745-090313 creating the Roanoke Valley Broadband
Authority, terms of office of the Authority members shall be for four years. Members
may serve additional terms as appointed by their governing body. The initial term of
office shall be staggered with the initial term being for two and four years alphabetically
by last name.
The terms of office of the initial members shall begin on the date of issuance of a
certificate of incorporation or charter for the Authority by the State Corporation
Commission. (See attached).
As set forth in Resolution No. 39745-090313, you were appointed as the City official
representative of the Roanoke Valley Broadband Authority for a two-year term of office,
commencing December 13, 2013 and ending December 12, 2015.
Christopher P. Morrill
July 21, 2014
Page 2
Also enclosed, you will find an Oath or Affirmation of Office which must be
administered by the Clerk of the Circuit Court of the City of Roanoke, located on
the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I
am required to furnish members of the Roanoke Valley Broadband Authority with a
Financial Disclosure Form. State Code provisions require that all disclosures must be
filed and maintained as a matter of public record for a period of five years in the Office
of the Clerk of the governing body. Please complete and return the enclosed form to
the undersigned prior to assuming the duties of your office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as the City official
representative of the Roanoke Valley Broadband Authority.
Siincencerelyy,, r -P.4
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Allegheny Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
Deborah Jacks, Deputy Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018-0798
Susan Fain, Clerk, Botetourt County Board of Supervisors, One West Main
Street, Fincastle, Virginia 24090
Krystal Farmer, Deputy City Clerk, Salem City Council, 114 North Broad Street,
Salem, Virginia 24153
0 000044111k G )1 f�"� vII I s II 1-4 to .,
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dir .,,
STATE CORPORATION COMMISSION
Richmond, December 13, 2013
This is to certib that the certificate of incorporation of
Roanoke Valley Broadband Authority
was this day issued and admitted to record in this office and that
the said corporation is authorized to transact its business subject
to all Virginia Caws app(ica6Ce to the corporation and its business
Effective date: December 13, 2013
—_ State Corporation Commission
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44-pAT10N<-..,
1W49363 NIOOyQ,n� Attest:
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a . 'r ' : , Cmerkof the Commission
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