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HomeMy WebLinkAboutCouncil Actions 09-16-13 ROSEN 39752-091613 jaWall • ROANOKE CITY COUNCIL REGULAR SESSION SEPTEMBER 16, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. All present. The Invocation was delivered by Father Thomas D. Reeves, Pastor, The Church of St. Peter and St. Paul. Mayor Bowers called for a Moment of Silence in memory of the late France S. "Fannie" Boon, Edward Boley and Beverly Webb Conley. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, September 19 at 7:00 p.m., and Saturday, September 21 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES,PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ARCHITECTURAL REVIEW BOARD (TWO FOUR-YEAR TERMS OF OFFICE (KNOWLEDGE OF HISTORIC PRESERVATION) BUILDING AND FIRE CODE BOARD OF APPEALS (ONE UNEXPIRED TERM ENDING JUNE 30, 2015) FAIR HOUSING BOARD (ONE UNEXPIRED TERM ENDING MARCH 31, 2016) 2 ECONOMIC DEVELOPMENT AUTHORITY (TWO FOUR-YEAR TERMS OF OFFICE) ROANOKE NEIGHBORHOOD ADVOCATES (ONE THREE-YEAR TERM OF OFFICE) TOWING ADVISORY BOARD (TWO THREE-YEAR TERMS OF OFFICE TOW ENFORCERS ONLY) THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE 2013 CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT THE CITY CLERK'S OFFICE OR ACCESS THE FORM ON THE CITY CLERK'S WEBPAGE AT WWW.ROANOKEVA.GOV/CITYCLERK. DEADLINE FOR RECEIPT OF NOMINATIONS IS MONDAY, SEPTEMBER 30, 2013. COUNCIL MEMBER LEA WILL HOST "STRENGTHENING FAMILIES: A COMMUNITY CONVERSATION ABOUT FAMILY AND INTIMATE PARTNER VIOLENCE," EVENT ON THURSDAY, SEPTEMBER 19 FROM 6:00 P.M.TO 8:00 P.M., AT THE ROANOKE CIVIC CENTER EXHIBIT HALL. JOHN TURNIPSEED WILL SERVE AS THE GUEST SPEAKER; THE EVENT WILL ALSO INCLUDE ROUNDTABLE DISCUSSIONS REGARDING DIFFERENT ASPECTS OF DOMESTIC VIOLENCE. ADMISSION IS FREE AND REFRESHMENTS WILL BE SERVED. COUNCIL MEMBER PRICE WILL HOST A YOUTH SERVICES INITIATIVES WORKSHOP AT THE ROANOKE CIVIC CENTER ON SEPTEMBER 26 AT 9:00 A.M. ANYONE INTERESTED SHOULD CALL 853-2333 TO REGISTER. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Proclamation declaring the week of September 17 - 23, 2013 as Constitution Week. The Mayor presented the proclamation to Mary Ann Johnson, Regent; and Kay Young, Constitution Week Committee Chair,Nancy Christian Fleming Chapter, Daughters of the American Revolution. 3 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Larry Black and Kim Kennedy appeared before the Council. 4. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION.THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Three requests for public hearing from City Manager and Director of Finance. C-1 Minutes of a special meeting of the Roanoke City Council Personnel Committee held on Monday, July 15, 2013; and regular meetings of Council held on Monday, July 15, 2013 and Monday August 5, 2013. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting authorization to a schedule public hearing for Monday, October 21, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments regarding the adoption of Stormwater Utility Ordinance and the establishment of a Stormwater Utility Fee for the City. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Manager requesting authorization to a schedule public hearing for Monday, October 21, 2013 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments regarding the adoption of a Voting Precinct Ordinance in connection with the realignment of the City's voting precincts. RECOMMENDED ACTION: Concurred in the request. C-4 A communication from the Director of Finance requesting authorization to a schedule public hearing for Monday, October 21, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to debt issuance for the Regional Center for Animal Control and Protection. RECOMMENDED ACTION: Concurred in the request. 4 C-5 A communication from the City Clerk advising of a vacancy on the Fair Housing Board for an unexpired term of office ending March 31, 2016, due to the passing of Valerie N. Hale. RECOMMENDED ACTION: Received and filed. C-6 Minutes of the Audit Committee held on Wednesday, September 4, 2013. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of the 2014 Traffic Safety Grant from the Department of Motor Vehicles awarded to the Police Department for traffic enforcement targeting drivers who are speeding. Adopted Resolution No. 39752-091613 and Budget Ordinance No. 39753-091613 (7-0). 2. Acceptance and appropriation of the 2014 Traffic Safety Grant from the Department of Motor Vehicles awarded to the Police Department for traffic enforcement targeting alcohol impaired drivers. Adopted Resolution No. 39754-091613 and Budget Ordinance No. 39755-091613 (7-0). 3. Acceptance and appropriation of the 2014 Traffic Safety Grant from the Department of Motor Vehicles awarded to the Police Department for traffic enforcement targeting occupant protection. Adopted Resolution No. 39756-091613 and Budget Ordinance No. 39757-091613 (7-0). 5 4. Acceptance and appropriation of funds for the Fiscal Year 2013 Edward Byrne Memorial Justice Assistance Grant Program from the United States Department of Justice to support the Police Department's bicycle patrol program; and surveillance and security improvements in the Sheriffs Department. Adopted Resolution No. 39758-091613 and Budget Ordinance No. 39759-091613 (7-0). 5. Authorization to submit an application to the U. S. Federal Emergency Management Agency (FEMA) for Floodplain Management Assistance (FMA) and Pre-Disaster Mitigation (PDM) Grant funds to acquire and demolish qualified flood prone properties in the City. Adopted Resolution No. 39760-091613 (7-0). 6. Authorization to submit application for the Virginia Department of Transportation's Revenue Sharing Program Funds, to be used in connection with infrastructure improvement projects. Adopted Resolution No. 39761-091613 (7-0). COMMENTS BY CITY MANAGER. The City Manager shared the following comments: "Get Your Business Online" Program The City announced a year-long initiative to get Roanoke's businesses online through Google's "Get Your Business Online" program. • The program provides small business owners with a custom domain name,web hosting, and access to educational resources—all free for one year. • Since its debut in July 2011, the program has helped over 135,000 businesses nationwide successfully get online and start growing. • Interested business owners can visit www.gybo.com for further information on the program. • Lisa Soltis, in the Department of Economic Development is the City's contact for anyone interested in this program– phone: 540-853-1694 or email: lisa.soltis @roanokeva.gov. 6 The 3rd Annual Fired Up for a Cure Run/Walk This event is a great partnership between Roanoke Fire-EMS and the Roanoke Parks & Recreation Department • Saturday, September 28 from 9:00 a.m. to noon at Rivers Edge. • There will be kids' activities, vendors,Zumba from Gold's Gym North and lots of fun. • The event raises funds for Every Woman's Life that gives free mammograms to those in need and to the American Cancer Society. Fall Waterways Cleanup 2013 • Saturday, October 5 from 8:30 a.m. to 11:30 a.m. • The City and our citizens have always had a strong commitment to the environment, and to keeping our community clean. • Citizens are invited to demonstrate this commitment by registering to clean up sites throughout the Roanoke Valley • A picnic celebration will follow from 11:30 a.m. to 1:30 p.m. • We encourage everyone to consider participating in this event. To register, go to www.cleanvalley.org 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Margaret Lindsey, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 39762-091613 (7-0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Price informed the public that the 24th Henry Street Heritage Festival would take place on Saturday, September 21,2013,on the corner of Elm Avenue and Jefferson Street with the Heritage Festival from 10:30 a.m. to 4:00 p.m and the Music Festival from 6:00 p.m. to 10:00 p.m. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At 3:08 p.m.,the Council meeting was declared in recess until 7:00 p.m., in the Council Chamber. 8 .:?:/0144 ROANOKE CITY COUNCIL REGULAR SESSION SEPTEMBER 16, 2013 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--Roll Call. Mayor Bowers and Council Member Price were absent. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Rosen. Welcome. Vice-Mayor Rosen. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, September 19 at 7:00 p.m., and Saturday, September 21 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: 1. Request of 360 Toyota, L.L.C., to rezone property located at 1530 Courtland Avenue, N. E., from Downtown (D), subject to certain proffered conditions; and a portion of 1684 Courtland Avenue, N. E., from Light Industrial District (I-1), to Commercial-Large Site District (CLS), subject to certain proffered conditions; and repeal conditions proffered as part of a previous rezoning adopted by Ordinance No. 36213-012103. Sean Home, Agent, Spokesperson. Adopted Ordinance No. 39763-091613 (5-0). 9 B. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Neil Frazier and Roger Hover appeared before Council. C. ADJOURNMENT - 7:32 P.M. io OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail clerk@roanokevagov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk September 16, 2013 Father Tom D. Reeves Church of St. Peter and St. Paul 4909 North Lake Drive, N. W. Roanoke, Virginia 24019 Dear Father Reeves: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, September 16, 2013. Inasmuch as the invocation is an official part of every Council meeting and is listed on the agenda and is delivered as part of the opening ceremony, along with the Pledge of Allegiance to the Flag, all invocations delivered by the clergy must be nonsectarian in nature, and should not be used to advance a particular religion or to disparage another faith or belief, but offer a time of reflection and encouragement. If you should desire to deliver the invocation at a future Council meeting, I would respectively request that you refrain from advancing a particular religion Sincerely, m. Stephanie M. Moon, M City Clerk SMM:aa 1 CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue,S.W.,Room 452 Roanoke,Virginia 24011-1536 relephane: (540)853-2444 Fax: (540)853-1145 DAVID A.BOWERS Ma)or September 16, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Rosen and Members of Council: This is to advise you that I will not be present at the 7:00 p.m. session of Council on Monday, September 16, 2013. Best wishes for a successful meeting. Sincerely, X01. David A. Bowers Mayor DAB/ctw ,;:.141111114 CITY OF ROANOKE CITY COUNCIL -:� 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 COUNCIL MEMBERS DAVID A.BOWERS William D.B tpitch Mayor Raphael"Ray"Fen'is Sherman P.Lea Anita E Price Court G.Rosen David B. [Mlle September 16, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise you that I will not be present at the 7:00 p.m. session of Council on Monday, September 16, 2013. Best wishes for a successful meeting. Sincerely, Anita J. Price Council Member AJP/ctw Office of the Mayor CITY OF ; A ROANOKE • WHEREAS, the Constitution of the United States of America, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; WHEREAS, September 17, 2013, marks the two hundred and twenty-six anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and the anniversary of its creation, and to the patriotic celebration which will commemorate the occasion;and WHEREAS, Public Law No. 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through September 23 as Constitution Week. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim September 17- 23 throughout this great, six- time All-America City, as CONSTITUTION WEEK. Given under our hands and the Seal of the City of Roanoke this sixteenth day of September in the year two thousand and thirteen. ATTEST: . » 0 - Ogre Stephanie M. Moon - David A. Bowers City Clerk - r--.-- - Mayor �........I Citizen's inquiry on dog license j Daniel J Callaghan to: David Bowers, courtrosen, Sherman Lea, 09/16/2013 04:20 PM price, Ray Ferris, dbtrinkle, Bill Bestpitch Cc: Chris Morrill,Evelyn Powers, Stephanie Moon,Ann Shawver Mayor Bowers and Council Members, I spoke with Treasurer Powers and I understand the problem and I also understand that the problem has been abated.The vendor that provides mailing services for the Treasurer has developed an electronic notification system for processing the issuance of dog licenses and maintenance of accurate records. The vendor is the only Virginia based provider of these services and these services are being made available to treasurers throughout the Commonwealth. The vendor was conducting a test of its system and the email is from the vendor's specialized program(emails @petztrack.com)to the vendor (allen.swart@bmsdirectinc.com). Mr. Kennedy was included in the test through inadvertence. Please note that Mr. Kennedy, like many other pet owners, provided his email address to the Treasurer by completing the application for a license(form attached below). Contacts to any pet owner by email are limited to matters involving the licensing of the pet. In addition,Treasurer Powers and Mr. Kennedy spoke this afternoon. The Treasurer explained and apologized for the mistake. Treasurer Powers also asked Mr. Kennedy if he wanted his email address removed from his application. Mr. Kennedy told Treasurer Powers that he preferred to let the City continue to send him emails on this subject matter. Please let me know if you have any questions. Dan Callaghan http://www.roanokeva.gov/85256A8D0062AF37/vwContentByKey/64E1 D55B56F3AC7885257A3D00535 701/S File/dog application.pdf A(0Y) nennreli -rot Page 1 of 1 Main Identity From: "Roanoke City" To: "Allen Swart" < Sent: Tuesday, September 03, 2013 2:05 PM Subject: Dog Tag Renewal We're emailing you to inform you that the dog license for JASMINE will be expiring in days. With this said, you must purchase a new dog license to prevent further action. To purchase a tag, please visit our office with a copy of a current rabies vaccination for JASMINE within normal operating hours. If you do not purchase a dog license (tag) the law requires that we report this information to Animal Control. Please note that this is also a crimanal offense and you may receive a summons to appear in court. Best, Roanoke City PO Box 1451 Roanoke VA, 24007-1451 on/loll Rabies Certificate Patient ID:55273700 Patient Name:Jasmine Species:CANINE Breed:MALTESE Sex:Spayed Color:W hite Markings: Birthday:10/22/2002 Tag Weight:10Ibsen !r� D/ j l Lot Number �✓r 12209 Expiration Date:2/13/2013 � /,/ � Producer: Merial �. K/MLV: Killed Virus An animal is not considered immunized for at least 28 days after the initial or primary vaccination is adminstered. In accordance with Virginia law, a copy of this certificate will be forwarded to the Roanoke City Treasurer. Staff Name: David J. Rolfe, DVM License Number:005545 _umvrw... oKe Anil F ' _< Roo—i Cif.. EP "2/01/2213 d YR UOG THC CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: Request to Authorize the City Manager to Advertise and Schedule Such Public Hearing(s) as May be Needed for the Establishment of a Stormwater Utility for the City, the Adoption of a Stormwater Utility Ordinance, and Related Matters Background: During the past several years, City Council and City Staff have periodically held briefings, discussions, and studied the establishment of a Stormwater Utility for the City and the need for such Utility. During the past year, City Council has been briefed by City Staff on the need for the establishment of a Stormwater Utility for the City in order to address significant stormwater capital projects within the City, increase maintenance of the City's stormwater infrastructure, and to comply with emerging Federal and Commonwealth environmental regulations. During City Council's most recent briefing on September 3, 2013, by City Staff on the Stormwater Utility matter, it was recommended that the establishment of a Stormwater Utility for the City move forward and allow Council to consider adopting a Stormwater Utility Ordinance in order to create such a Utility. In order to establish a utility to support stormwater management activities as authorized by the provisions of §15.2-2114, Code of Virginia (1950), as amended, a public hearing is required to be held and appropriate advertisements for such public hearing are required. Accordingly, it is appropriate to authorize the City Manager to determine when and what types of advertisements will be needed and when any needed public hearing(s) should be scheduled before City Council. Recommended Action: Authorize and allow the City Manager to schedule a Public Hearing for the Adoption of a Stormwater Utility Ordinance at City Council's regular meeting on October 21 , 2013, or for such other date as the City Manager deems appropriate, and to provide for the required advertisements for the above matters and for any matters connected with the above items and/or the establishment of a Stormwater Utility for the City. / / Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Philip C. Schirmer, City Engineer Christopher Blakeman, Environmental Administrator 2 cdaSa CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: Request to Authorize the City Manager to Advertise and Schedule Such Public Hearing(s) as May be Needed for the Realignment of Voting Precincts for the City, the Adoption of a Voting Precinct Ordinance, and Related Matters Background: During the past few years, City Council, City Staff, and the Roanoke Electoral Board have periodically held briefings and discussions to review the current alignment and composition of voting precincts. In 2012, the Roanoke Electoral Board proposed a realignment of voting precincts that would establish 19 voter precincts and one central absentee voter precinct. In January 2013, City Council created a citizen's task force to review the current alignment of the City's voting precincts, Electoral Board proposal, and the voting process and to make recommendations to City Council. The Election Precincts Task Force proposed the creation of 20 voter precincts within the City and one absentee voter precinct at the Noel C. Taylor Municipal Building. After City Council's briefing on June 3, 2013, by the Election Precincts Task Force, City Council recommended that the realignment of the voting precincts for the City move forward and to allow Council to consider adopting a Voting Precinct Ordinance in order to create 20 voter precincts within the City and maintain one (1 ) central absentee voter precinct at the Noel C. Taylor Municipal Building. In order to adopt an ordinance realigning the voting precincts as authorized by the provisions of §24.2- 306, Code of Virginia (1950), as amended, a public hearing is required to be held and appropriate advertisements for such public hearing are required. Accordingly, it is appropriate to authorize the City Manager to determine when and what types of advertisements will be needed and when any needed public hearing(s) should be scheduled before City Council. Recommended Action: Authorize and allow the City Manager to schedule a Public Hearing for the Adoption of a Voting Precinct Ordinance at City Council's regular meeting of October 21 , 2013, or for such other date as the City Manager deems appropriate, and, to provide for the required advertisements for the above matters and for any matters connected with the above items and/or the realignment of voting precincts for the City. '�i 1 � - �� ti,, Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Lavern Shepherd, General Registrar F. Hancock, Chairman, Electoral Board Melvin Williams, Electoral Board Member 2 et t. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: Public Hearing Request for Authorization of Debt to be Issued for the Regional Center for Animal Control and Protection (RCACP) Background/Considerations: The building that houses the Regional Center for Animal Control and Protection (RCACP) is currently owned by the Roanoke Valley SPCA (SPCA). The SPCA has outstanding debt on the facility in the amount of approximately $2.1 million. Now that the partner localities (Botetourt County, Roanoke, Roanoke County and the Town of Vinton) have undertaken operation of the facility, they will be purchasing the property from the SPCA with an expected closing of November 1 , 2013 or after. Along with the property acquisition, the localities will need to undertake the debt on the facility. Staff recommends that the City of Roanoke, as the largest participant in the service agreement, serve as issuer of this debt. The partner localities will continue to share in the annual debt service. Based on the current outstanding indebtedness, offset by available reserves maintained by the RCACP, the maximum amount to be issued is $1 .9 million. The City is the largest contributor at 58%, followed by Roanoke County at 22%, Botetourt at 16% and Vinton at 4%. Council authorization of a public hearing on the issuance of debt for the RCACP is required to ensure that the public hearing notice is published in accordance with State Code requirements. Recommended Action: Authorize a public hearing to be scheduled at City Council's meeting on October 21 , 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the issuance of debt for the RCACP. This authorization includes proper notification and publication of such public hearing in accordance with State Code requirements on or about October 7" and October 14th. ANN s�I AWVER Director of Finance Distribution: Council Appointed Officers • CITY OF ROANOKE OFFICE OF THE CITY CLERK 3 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 'Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: chrk(a?roanokeve.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk September 16, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise of a vacancy on the Fair Housing Board for an unexpired term of office ending March 31, 2016, due to the passing of Valerie N. Hale. Sincerely, f Stephanie M. Moon, MMC City Clerk City of Roanoke Fair Housing Board aref s Noel Church Avenue, W Building R1 o Church orenue,S W. Room 312 North ROANOKE Roanoke, 24011 Phone: 7 Fax: 540-953-659] Members: September 3, 2013 Ms. Valerie Hale Choir Mr. Matthew Hogan Vice Chair To the Family of Valerie "Nikki" Hale, Ms. Gail Kinzer We are so sorry to hear of the passing of Valerie "Nikki"Hale, our "Queen B",as we Recorder dubbed her from the Fair Housing Board Committee. Mr. Dennis Light We as a committee will miss her smile, miss her"Well lei's get started and call This meeting to Order". But,as the lawyer and leader that she will not have to gather a committee or even defend anyone, because in the Lord's house her work will speak for Mr. Keith Wheaton her. The Spirit that she displayed even in some uncomfortable times would keep a smile on Ms. Marie Muddiman anyone's face. Ms. Patricia Johnson Strength is an unparalleled necessity for survival. In challenging times,when it seems we have nothing left,strength is the prevailing quality that somehow sees us through. Some Teresa Volk people find it through prayer,some through philosophy:Others receive it through friends and family, or simply by sitting and watching a watercolor sunset paint the sky, or staring at silver stars that twinkle promises from light years away. Unwavering, replenish,and essential,strength is the cornerstone of character,the backbone without which none us could survive. Know that we as a Board will be here for you to call upon if the need arises. Be continually blessed, Karl KLleinheiz, House Planner David Collins, Legal Council Dennis Light Keith Wheaton Joel Shank Teresa Volk Marie Muddiman Matthew Hogan Gail Kinzer,Recorder Promoting Equal Access To Housing For All Citizens MINUTES Audit Committee of Roanoke City Council Location: Council Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: September 4, 2013 Time: 4:02 p.m. to 4:33 p.m. Attendees: Court Rosen, Audit Committee Chair Ray Ferris, Audit Committee Member Mayor Bowers, Audit Committee Member [ex officio] Drew Harmon, Municipal Auditor Dawn Hope Mullins, Assistant Municipal Auditor Pam Mosdell, Information Systems Auditor Debbie Noble, Senior Auditor Wayne Parker, Senior Auditor Alisha Royal, Auditor Ann Shawver, Director of Finance Dan Callaghan, City Attorney Sherman Stovall, Assistant City Manager— Operations Chris Morrill, City Manager David Ress, Roanoke Times 1. Call to Order: Mr. Rosen called the meeting to order at 4:02 p.m. 2. City Council Expenditures: Mr. Harmon summarized the objectives and results of the audit; there were no findings noted. The report was received and filed without objection. 3. Police Cash: Mr. Harmon briefed the Committee on the funds maintained by the Police Department and the results of the audit. The Committee asked about the reasons for auditing Police cash funds annually. Mr. Harmon stated that an annual audit of cash is required by the accreditation standards. He noted that the scope of the audit has been reduced over the years and that the number of audit hours required is minimal. The report was received and filed without objection. 4. Sheriff Internal Controls I Canteen: September 4, 2013 Page 2 of 3 Mr. Harmon discussed the States' requirements for the audit as specified by the Auditor of Public Accounts. He briefed the Committee on the results of the agreed upon procedures performed by Brown Edwards as well as the results of Municipal Auditing's audit of the canteen and inmate funds. The report was received and filed without objection. 5. Annual Report: The report was received and filed without objection. 6. Quarterly Audit Plan Update: Mr. Harmon reviewed the quarterly audit plan with the Committee, noting the number of projects currently open and his expectation that several will be closed out in the coming quarter. The Committee discussed the nature and scope of various audits; no revisions were suggested. Mr. Ferris asked about the process for auditing purchasing card expenditures. Mr. Harmon stated that all purchasing card expenditures are included in sample selection. Auditors review purchases to determine appropriateness and to verify goods and services were received. If issues are noted in an area, auditors will perform a more in-depth review of those purchases. The plan was received and filed without objection. 7. Hotline Update: Mr. Harmon reviewed the quarterly update with the Committee and discussed the results of the completed investigation. Mayor Bowers asked if it would be beneficial to report the number of hotline allegations received on an annual basis. Mr. Harmon responded that the quarterly update currently includes all allegations received since inception of the hotline due to the backlog of pending investigations. He agreed that once the backlog is cleared, reporting hotline activity on a basis other than inception to date would be best. Mayor Bowers asked if allegations to the hotline have resulted in any criminal complaints being referred to the Police. Mr. Harmon responded that two hotline allegations have been referred to the Police Department for investigation. Mayor Bowers asked about the time required for Police investigations. Mr. Harmon noted that investigations can take time, especially when multiple enforcement agencies are involved. Ms. Mullins noted that she periodically speaks with Police department personnel about the status of investigations referred through the hotline. The report was received and filed without objection. September 4, 2013 Page 3 of 3 8. Other Business: The next Audit Committee meeting is scheduled for December 4 at 4:00 p.m. Mr. Harmon noted that the Committee is also scheduled to meet on December 16 at 1:00 p.m. to review the audit of the City's Comprehensive Annual Financial Report for the fiscal year ending June 30, 2013. 9. Adjournment: The meeting was adjourned at 4:33 p.m. DIgltally signed by Drew Hammon Drew Harmon °eN,m::, Ha,mon.n.n..emall-a,ew Date 2013 09 09 09 36 37-04'00' Drew Harmon, CPA, CIA Municipal Auditor Audit Committee Secretary 045 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39752-091613. A RESOLUTION accepting the 2014 Department of Motor Vehicles Traffic Safety Speed Enforcement Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept from the Virginia Department of Motor Vehicles, the 2014 Department of Motor Vehicles Traffic Safety Speed Enforcement Grant in the amount of$16,490, to be used for traffic enforcement targeting drivers who are speeding. This grant, which requires an $8,245 in-kind match by the City, and a voluntary cash match of$1,028 by the City, is more particularly described in the City Council Agenda Report dated September 16, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept this grant. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Department of Motor Vehicles, in connection with the City's acceptance of this grant. ATTEST: iv 4 0- • City Clerk R-DMV Traffic Safety Speed Enforcement grant 9-16-13 IIN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39753-091613. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3472-1003 $ 13,440 FICA 35-640-3472-1120 1,028 Expendable Equipment (<$5,000) 35-640-3472-2035 2,300 Training and Development 35-640-3472-2044 750 Revenues DMV Speed Enforcement FY14 - Grant 35-640-3472-3472 16,490 DMV Speed Enforcement FY14 - Local 35-640-3472-3473 1,028 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: e ity Clerk. i CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject 2014 DMV Traffic Safety (Selective Enforcement - Speed) Grant Background: The Virginia Department of Motor Vehicles (DMV) is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded $16,490 in funding to be used for traffic enforcement targeting drivers who are speeding. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement, send officers to traffic safety training, and purchase one radar unit. There is a required 50% in-kind match of $8,245 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically does not allow FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of $1 ,028. Recommended Action: Accept the 2014 DMV Traffic Safety (Selective Enforcement - Speed) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $17,518 consisting of $16,490 in grant revenue and a $1 ,028 cash match to be transferred from the grant match account and appropriate funding in the same amount in an account to be established by the Director of Fina�nceeiinn the Grant Fund. Christoph P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget 2 0w5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39754-091613. . A RESOLUTION accepting the 2014 Department of Motor Vehicles Traffic Safety Alcohol Impaired Drivers Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept from the Virginia Department of Motor Vehicles, the 2014 Department of Motor Vehicles Traffic Safety Alcohol Impaired Drivers Grant in the amount of$18,824, to be used for traffic enforcement targeting alcohol impaired drivers. This grant, which requires a $9,412 in-kind match by the City and a voluntary cash match of $1,028 by the City, is more particularly described in the City Council Agenda Report dated September 16, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept this grant. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Department of Motor Vehicles, in connection with the City's acceptance of this grant. ATTEST: 1 • City Cle DMV Traffic Safety Alcohol Impaired Drivers grant 9-16-13 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. • No. 39755-091613. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3468-1003 $ 13,440 FICA 35-640-3468-1120 1,028 Training and Development 35-640-3468-2044 1,500 Program Supplies 35-640-3468-2066 3,884 Revenues DMV Alcohol Enforcement FY14 - Grant 35-640-3468-3468 18,824 DMV Alcohol Enforcement FY14 - Local 35-640-3468-3469 1,028 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE care Mgr .AL f 'Joey City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: 2014 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant Background: The Virginia Department of Motor Vehicles (DMV) is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded $18,824 in funding to be used for traffic enforcement targeting alcohol impaired drivers. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement, send officers to traffic safety training, and purchase field breath test units. There is a required 50% in-kind match of $9,412 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically does not allow FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of $1 ,028. Recommended Action: Accept the 2014 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $19,852 consisting of $18,824 in grant revenue and $1 ,028 in a cash match to be transferred from the grant match account and appropriate funding in the same amount in an account to be established by the Director of Finance in the Grant Fund. aleChristopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget 2 OILY IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39756-091613. A RESOLUTION accepting the 2014 Department of Motor Vehicles Traffic Safety Occupant Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept from the Virginia Department of Motor Vehicles, the 2014 Department of Motor Vehicles Traffic Safety Occupant Grant in the amount of $11,200, to be used for traffic enforcement targeting occupant safety. This grant, which requires a $5,600 in-kind match by the City and a voluntary cash match of$857 by the City, is more particularly described in the City Council Agenda Report dated September 16, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept this grant. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Department of Motor Vehicles, in connection with the City's acceptance of this grant. ATTEST: Apr 'ia1'City Clerk DM V Traffic Safety Occupant gam9-l6-13 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39757-091613. AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3470-1003 $ 11,200 FICA 35-640-3470-1120 857 Revenues DMV Occupant Protection FY14 - Grant 35-640-3470-3470 11,200 DMV Occupant Protection FY14 - Local 35-640-3470-3471 857 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: 2014 DMV Traffic Safety (Selective Enforcement - Occupant Protection) Grant Background: The Virginia Department of Motor Vehicles (DMV) is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded $11 ,200 in funding to be used for traffic enforcement targeting occupant protection. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement. There is a required 50% in-kind match of $5,600 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically does not allow FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of $857. Recommended Action: Accept the 2014 DMV Traffic Safety (Selective Enforcement - Occupant Protection) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $12,057 consisting of $11 ,200 in grant revenue and a $857 cash match to be transferred from the grant match account and appropriate funding in the same amount in an account to be established by the Director of Finance in the Grant Fund. dAffi" Christopher P. Morrill City Manager Distribution: Council Appointed Officers It Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39758-091613. A RESOLUTION authorizing acceptance of the FY 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program from the United States Department of Justice, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the United States Department of Justice, the FY 2013 Edward Byrne Memorial Justice Assistance Grant Program in the amount of $82,544, with no local match from the City required, and allocated from the said award the Roanoke City Police Department would receive $49,527 to support its bicycle patrol program, and the Roanoke City Sheriffs Department would receive $33,017 for surveillance and security improvements, as more particularly described in the City Council Agenda Report dated September 16, 2013. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents necessary to accept the grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: "dr_ of .rp "City Clerk R-Edward Byrne Memorial Justice Assistance Grant-2013 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39759-091613. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Sheriff- Expendable Equipment (<$5,000) 35-140-5913-2035 $33,017 Police - Overtime 35-640-3625-1003 45,000 Police - FICA 35-640-3625-1120 3,443 Police - Expendable Equipment (<$5,000) 35-640-3625-2035 1,084 Revenues Byrne/JAG Sheriff Technology Improve FY14 35-140-5913-5913 33,017 Byrne/JAG Police Bike Patrol FY14 35-640-3625-3625 49,527 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: _'N LCity Cler • CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject FY 2013 Edward Byrne Memorial Justice Assistance Grant Program Background: The United States Department of Justice distributes funding directly to local law enforcement agencies through the Edward Byrne Memorial Justice Assistance Grant Program. Justice Assistance Grant programs fund many types of initiatives and are intended to improve officer safety. On August 30, 2013, the United States Department of Justice awarded the City of Roanoke $82,544 through its FY 2013 Edward Byrne Memorial Justice Assistance Grant Program. The application for the grant specified that the Police Department would receive $49,527 to support its bicycle patrol program and the Sheriff's Office would receive $33,017 for surveillance and security improvements. No local matching funds are required. Recommended Action: Accept the FY 2013 Edward Byrne Memorial Justice Assistance Grant Program described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish revenue estimates consisting of accounts for the Police Department in the amount of $49,527 and for the Sheriff's Office in the amount of $33,017, in accounts to be established by the Director of Finance in the Grant Fund. Christop er P. Morrill City Manager Distribution: Council Appointed Officers Honorable Octavia L. Johnson, Sheriff R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39760-091613. A RESOLUTION supporting applications and authorizing the City Manager to submit such applications to the Federal Emergency Management Agency (FEMA), through the Virginia Department of Emergency Management(VDEM), for funds from the Floodplain Management Assistance (FMA) and Pre-Disaster Mitigation (PDM) Programs to acquire and demolish qualified flood prone properties in the City; and authorizing the City Manager to take certain actions in connection with such project. WHEREAS, the City of Roanoke desires to submit applications for an allocation of funds up to $931,397.25 for any funds provided by FEMA for the project referred to in the City Council Agenda Report dated September 16,2013, to this Council, and which will require the City to provide matching funds of up to $158,434.50. THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. The City Council hereby supports the applications referred to herein and hereby authorizes the City Manager to submit such applications to FEMA, through VDEM, for funds from the Floodplain Management Assistance (FMA) and Pre-Disaster Mitigation(PDM) Programs in an amount up to $931,397.25 for eligible properties whose owners provide the FEMA required documents to the City. Such applications are to be approved as to form by the City Attorney and any FEMA grants awarded to the City will be subject to future approval and acceptance by City Council. 1 2. The City Manager is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above applications and to furnish such additional information as may be required for such applications. Al ZEST: City Clerk K\GET1Measures'Mcamres12013Vt-VDOT-Revenue Sharing FY2015.doc 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: Authorizing Applications for Federal Emergency Management Agency (FEMA) Floodplain Mitigation Assistance (FMA) and Pre- Disaster Mitigation (PDM) Grant Funds Background: FEMA Floodplain Management Assistance (FMA) and Pre-Disaster Mitigation (PDM) grant funds are again available to National Flood Insurance Program communities. These programs provide grant funds to acquire and demolish qualified flood prone properties in the City. The maximum amount made available to localities across the United States is $120 million. These grant funds could require the City to provide matching City funds of 25% for some of the properties proposed to be acquired, depending on the terms of any grant that may be awarded. FEMA could also provide 100% grant funding for some of such properties. Considerations: For the FMA and PDM Grant applications, the City plans to request $931 ,397.25 from FEMA, which could require a City match of up to $158,434.50, depending on which properties are included in any grant award. City Staff initially identified thirteen properties that qualify for the program. Letters were sent to eligible property owners to determine their interest in participating in the program, as participation is voluntary and at the sole discretion of the property owner. Seven property owners expressed an interest in participating. The current potential properties in the City include: 1 . 3346 Clara Avenue, SW 2. 1906 Laura Road, NW 3. 1903 Meadowbrook Rd, NW 4. 1921 Meadowbrook Rd, NW 5. 1933 Meadowbrook Rd, NW 6. 1947 Meadowbrook Rd, NW 7. 2003 Meadowbrook Rd, NW The final number of the properties which will be included in the grant applications will depend on how many of the eligible property owners provide the City the FEMA required documents to be included with the City's applications. • Recommended Action: Authorize the City Manager to submit applications to FEMA, through the Virginia Department of Emergency Management (VDEM), for FMA and PDM grant funding requesting up to $931 ,397.25 for any of the eligible properties whose owners provide the FEMA required documents to the City. Such applications are to be approved as to form by the City Attorney. Any FEMA grants awarded to the City will be subject to future approval and acceptance by City Council. Authorize the City Manager to take such further actions and execute any documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and/or documents as may be required for such applications. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengston, P.E., Director of Public Works 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39761-091613. A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for funds from VDOT's Revenue Sharing Program in the amount of$10,000,000 for FY 2015 for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. WHEREAS, the City of Roanoke desires to submit an application for an allocation of funds up to $10,000,000 for any funds provided by VDOT for the projects referred to in the City Council Agenda Report dated September 16,2013, to this Council, and which will require the City to provide matching funds of$10,000,000. THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. The City Council hereby supports the application referred to herein and hereby authorizes the City Manager to submit such application to VDOT for funds from VDOT's Revenue Sharing Program for FY 2015 in the amount of$10,000,000 for the following seven projects: a. City-Wide Street Paving Program (Resurfacing). b. City-Wide Bridge Maintenance. c. Bridge Replacement. d. City-Wide Storm Drain Improvements. e. City-Wide Curb, Gutter, and Sidewalk(New Construction). f. City-Wide Streetscape Projects. g. Roanoke City Greenways and Trails (New Construction). 1 2. The City Manager is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be required for such application. ATTEST: POY City Clerk Ki GET A Measures A Measures 12013\R-VDOT-Revenue Sharing FY2015.doc 2 thi CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: Authorizing Request for VDOT Revenue Sharing Program Funds Background: The Virginia Department of Transportation's (VDOT) Revenue Sharing Program is again available to cities for FY 2015. This program provides additional funding for use by the City to construct or improve its infrastructure systems. The maximum amount made available to localities is $10 million for FY 2015. These funds are matching funds in the following percentages: (50% State / 50% City). Considerations: For the FY 2015 application, the City will request $10,000,000 from VDOT, which will require a City match of $10,000,000. Staff identified seven projects for which to request VDOT revenue sharing program funds. These projects are: 1 . Annual City-Wide Street Paving Program (Resurfacing). City match funding will be provided by using $2,880,000 from the City's planned FY 2015 general fund revenues for the Paving Program. 2. City-Wide Bridge Maintenance. City match funding will be provided by using $500,000 from the City's planned FY 2015 general fund revenues for Bridge Maintenance. 3. Bridge Replacement. City match funding will be provided by using $3,800,000 from the City's planned FY 2015 capital project funds for the replacement of City bridges through the planned issuance of bonds. 4. City-Wide Storm Drain Improvements. City match funding will be provided by using $1 ,120,000 from the City's planned FY 2015 capital project funds for the Neighborhood Storm Drain Program through the planned issuance of bonds. 5. City-Wide Curb, Gutter, and Sidewalk (New Construction). City match funding will be provided by using $1 ,000,000 from the City's planned FY 2015 capital project funds for Curb, Gutter, and Sidewalk (New Construction). 6. City-wide Streetscape Projects. City match funding will be provided by using $500,000 from the City's planned FY 2015 capital project funds for Streetscape Improvements. 7. Roanoke City Greenways and Trails (New Construction). Garden City Boulevard Trail connection to the Roanoke River Greenway and Star Trail. City match funding will be provided by using $200,000 from the City's capital project funds for Greenways and Trails. Recommended Action: Authorize the City Manager to submit an application to VDOT for VDOT's Revenue Sharing Program requesting $10,000,000 for the above-listed projects. Authorize the City Manager to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and/or documents as may be required for such application. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Steven C. Buschor, Director of Parks and Recreation Philip C. Schirmer, P.E., L.S., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager 2 CITY OF ROANOICE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk September 18, 2013 Cindy H. Poulton, Clerk Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 39762-091613 to appropriate funding from the Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2013-2014 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 16, 2013, and is in full force and effect upon its passage. Sincerely, /'c u.vJ Th. OvrJ Stephanie M. Moon, MMC City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget IS/7" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39762-091613. AN ORDINANCE to appropriate funding from the Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2013-2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Testing and Evaluation 302-170-3000-1160-314H-61100-45584-3-03 $ 2,296 Garden City Incentive Compensation 302-110-0000-0300-370H-61100-41129-2-01 210,000 Morningside Incentive Compensation 302-110-0000-0060-370H-61100-41129-2-01 120000 Westside Incentive Compensation 302-110-0000-0350-370H-61100-41129-2-01 295,000 Garden City Social Security 302-110-0000-0300-370H-61100-42201-2-01 16,065 Morningside Social Security 302-110-0000-0060-370H-61100-42201-2-01 9,180 Westside Social Security 302-110-0000-0350-370H-61100-42201-2-01 22568 Performance Plus System 8 Training 302-110-0000-1000-370H-61100-43313-2-01 33200 Trainer Travel 302-110-0000-1000-370H-61100-45553-2-01 294 Testing Fees 302-170-3000-1160-315H-61100-45584-9-00 1,741 Juvenile Detention Education Coor. 302-110-0000-1070-316H-6111041138-9-09 48,561 Retiree Health Credit 302-110-0000-1070-316H-6111042200-9-09 2736 Social Security/FICA 302-110-0000-1070-316H-6111042201-9-09 1244 Virginia Retirement System 302-110-0000-1070-3161-61110-42202-9-09 15,791 Health/Dental Insurance 302-110-0000-1070-316H-61110-42204-9-09 11,989 State Group Life Insurance 302-110-0000-1070-316H-61110-42205-9-09 4,462 Professional Development 302-110-0000-1070-316H-6111045554-9-09 (89,000) Mileage 302-110-0000-1070-316H-6111045551-9-09 3,100 Indirect Costs 302-110-0000-1070-316H-61110-62000-9-09 11,837 Related Services 3024 10-0000-1070-316H-61110-43313-9-09 (1,160) Instructional Supplies 302-110-0000-1070-316H-6111046614-9-09 425 Textbook/Workbooks 302-110-0000-1070-316H-6111046620-9-09 1,000 Internal Services 302-110-0000-1070-316H-6111043313-9-09 900 Technology 302-110-0000-1070-316H-61110-46650-9-09 14,400 Education Coordinators 302-110-0000-1000-305H-61110-41138-9-09 (124,229) Retiree Health Credit 302-110-0000-1000-305H-61110-42200-9-09 (1,178) Social Security/FICA 302-110-0000-1000-305H-61110-42201-9-09 (9,173) VRS 302-110-0000-1000-305H-61110-42202-9-09 (18403) Health/Dental Insurance 302-110-0000-1000-305H-61110-42204-9-09 (15,737) State Group Life Insurance 302-110-0000-1000-305H-61110-42205-9-09 (886) Mileage 302-110-0000-1000-305H-61110-45551-9-09 (4,000) Indirect Costs 302-110-0000-1000-305H-61110-45586-9-09 (6,211) Instructional Supplies 302-110-0000-1000-305H-61110-46614-9-09 (2,000) Education Coordinators 302-110-0000-1400-316H-61110-41138-9-09 188,193 Retiree Health Credit 302-110-0000-1400-316H-61110-42200-9-09 2,089 Social Security/FICA 302-110-0000-1400-316H-61110-42201-9-09 14,397 Virginia Retirement System 302-110-0000-1400-316H-61110-42202-9-09 27,589 Health/Dental Insurance 302-110-0000-1400-316H-61110-42204-9-09 19,737 State Group Life Insurance 302-110-0000-1400-316H-61110-42205-9-09 2,239 mist. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: September 16, 2013 Subject: School Board Appropriation Request Background: As the result of official School Board action at its September 10th meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The Workplace Readiness for the Commonwealth Exam Allocation Award 2013-14 of $2,296 is provided by the General Assembly to fund a portion of the cost for standard diploma graduates to take the Workplace Readiness Skills for the Commonwealth Examination and associated pre-tests. This program will be fully reimbursed by state funds and will end May 31 , 2014. This is a continuing program. The Strategic Compensation Program 2013-14 grant of $706,307 provides funds to school divisions to develop and implement an incentive compensation program. A requirement for funding is teachers must be directly involved in developing the new model. Instructional staff who meet the identified goals under the new model will be awarded an incentive payment of up to $5,000. The three schools funded by this program are Garden City, Westside, and Morningside Elementary Schools. This program will be fully reimbursed by state funds. This is a new program and will end June 30, 2014. The Industry Certification and Licensure Testing 2013-14 grant of $1 ,741 provides reimbursement of costs associated with student credentialing. Reimbursement is restricted to industry certification exams, licensure tests or occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option. This is an adjustment to the original awarded allocation. This program will be fully reimbursed by state funds and will end May 31 , 2014. This is a continuing program. The Juvenile Detention Home and Child Development Clinics 2013-14 grant of $98,712 provides state operated programs which constitutes educational services. This is an increase to the original award allocation and a consolidation of funding. This program will be fully reimbursed by state funds and will end March 30, 2014. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Al 7 .v A N P SHAWVER Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS a, CITY OF ROANOKE `:1/4 OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk{>roanokevagov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB.CMC Assistant Deputy City Clerk September 18, 2013 Sean Home Balzer and Associates 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Home: I am enclosing copy of Ordinance No. 39763-091613 repealing Ordinance No. 36213-012113 adopted January 21, 2003, to the extent it placed certain conditions on property located at 1530 Courtland Road, N. E., Official Tax Map No. 3070316, as set forth in the Zoning Amended Application No. 2 dated August 28, 2013; and rezoning said property from Downtown (D), with conditions, to Commercial-Large Site District (CLS), with conditions, and the southwestern 1.5542 acre portion of Official Tax Map No. 3070322 located at 1684 Courtland Road, N. E., from Light Industrial District (I-1), to Commercial-Large Site District (CLS), with conditions proffered by the applicant, as set forth in the Zoning Amended Application No. 2 dated August 28, 2013. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 16, 2013, and is in full force and effect upon its passage. Sincerely, hr) , ' �- bAv Stephanie M. Moon, MMC City Clerk Enclosure Sean Home September 18, 2013 Page 2 pc: RYT, LLC, 210 Carver Avenue, N. E., Roanoke, Virginia 24012 Prembhav S. Corporation, EconoLodge, 308 Orange Avenue, N. E., Roanoke, Virginia 24016 Blue Eagle Partnership, LLC, 1502 Williamson Road, Roanoke, Virginia 24012 May Investments of Roanoke, LLC, 316 Orange Avenue, N. E., Roanoke, Virginia 24016-1510 Tamera, LLC , C/o Sheetz, Inc., 5700 6th Avenue, Altoona, Pennsylvania 16602 Katherine R. Baker and Dana L. Baker Esworthy, Trustees, 832 Pendleton Drive, Salem, Virginia 24153 Farrell Properties Limited Company, P.O. Box 12608, Roanoke, Virginia 24027 Howard P. Satisky, Southeastern Building Corp, 900 Ridgefield Drive, Raleigh, North Carolina 27609 Stanley A. Eichelberger, 410 Carver Avenue, N. E., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Rebecca Cockram, Secretary, City Planning Commission M1, X IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of September, 2013. No. 39763-091613. AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 36213-012103, adopted January 21, 2003, to the extent that it placed conditions on property bearing Official Tax Map No. 3070316, and by rezoning. such lot and a portion of Official Tax Map No. 3070322 to Commercial-Large Site District (CLS), with conditions; and dispensing with the second reading of this ordinance by title. WHEREAS, Toyota 360, L.L.C. has made application to the Council of the City of Roanoke, Virginia ("City Council"), to repeal Ordinance No. 36213-012103, adopted January 21, 2003, to the extent that it placed certain conditions on property located at 1530 Courtland Road,N.E.,bearing Official Tax Map No. 3070316, and to rezone such lot from Downtown (D), with conditions, to Commercial-Large Site District (CLS), with conditions, and the southwestern 1.5542 acre portion of 1684 Courtland Road,N.E., bearing Official Tax Map. No. 3070322, from Light Industrial District (I-1), to Commercial-Large Site District (CLS), subject to certain conditions; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on September 16, 2013, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and 1 WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require repealing Ordinance No. 36213- 012103, adopted January 21, 2003, to the extent it placed certain conditions on property located at 1530 Court land Road,N.E., bearing Official Tax Map No. 3070316, and rezoning Official Tax Map No. 3070316 and the southwestern 1.5542 acre portion of Official Tax Map No. 3070322, located at 1684 Court land Road,N.E., to Commercial-Large Site District (CLS), with conditions, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 36213-012103, adopted January 21, 2003, to the extent it placed certain conditions on property located at 1530 Courtland Road, N.E., bearing Official Tax Map No. 3070316, is hereby REPEALED, as set forth in the Zoning Amended Application No. 2 dated August 28, 2013, and that §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 2. That the property located at 1530 Courtland Road,N.E., bearing Official Tax Map No. 3070316 be rezoned from Downtown (D), with conditions, to Commercial-Large Site District (CLS), with conditions, and the southwestern 1.5542 acre portion of Official Tax Map No. 3070322, located at 1684 Courtland Road, N.E., be rezoned from Light Industrial District (I- I), to Commercial-Large Site District (CLS), with conditions proffered by the applicant, as set forth in the Zoning Amended Application No. 2 dated August 28, 2013, and that §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 2 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk K.\TalevilMeasures\Planning Commission Measures\Repeal and replace existing proffers-Counland Road doc 3 j F Rp4. CITY COUNCIL AGENDA REPORT N47..4GIN1. To: Honorable Mayor and Members of City Council Meeting: September 16, 201 3 Subject: Application by 360 Toyota, L.L.C. to rezone the property and repeal conditions proffered as part of a previous rezoning at 1 530 Courtland Road, N.E., bearing Official Tax No. 3070316, and a portion of the property located at 1684 Courtland Road, N.E., bearing Official Tax No. 3070322. The application is to rezone Official Tax No. 3070316 from Downtown (D), with conditions, and the southwestern 1 .5542 acre portion of Official Tax No. 3070322 from Light Industrial District (I-1) to Commercial-Large Site District (CLS), with conditions. Recommendation The Planning Commission held a public hearing on Tuesday, September 10, 2013. By a vote of 6-0, the Commission recommended approval of the rezoning request, finding the Amended Application No.2 is consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as an existing underutilized vacant lot will be redeveloped for an active use in a manner appropriate to the surrounding neighborhood. Application Information Request: Rezoning Owner: City of Roanoke Applicant: Doug Pridgen, 360 Toyota, L.L.C. Authorized Agent: Sean Horne, Balzar & Associates, Inc. City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address/Location: 1 530 and a portion of 1684 Courtland Road, N.E. Official Tax Nos.: 3070316 and a portion of 3070322 Site Area: 1 7.2348 acres (1 5.6806 +1 .5542) Existing Zoning: D, Downtown District with conditions and I-1 Proposed Zoning: CLS, Commercial-Large Site District Existing Land Use: Vacant Proposed Land Use: Motor Vehicle Sales & Service (New & Used) Including Body Repair and Painting Neighborhood Plan: Williamson Road Area Plan Specified Future Land Use: Large scale commercial use Filing Date: Original Application: August 1 , 201 3 Amended Application No. 1 : August 21 , 2013 Amended Application No. 2: August 28, 201 3 Background In 2003, multiple properties that were combined to create 1 530 Courtland Road NE and a portion of the City of Roanoke Public Works facility were rezoned from C-2, General Commercial and LM, Light Manufacturing, to D (c), Downtown with conditions, in anticipation of a portion of the new amphitheater/stadium being built on the site. Plans to build the amphitheater/stadium were not pursued and the property is currently vacant. A portion of the Public Works facility—containing fueling stations, underground storage tanks, wash house, and vehicle storage areas—that were to be relocated for the amphitheater project were rezoned from D, Downtown, to I-1 in 2012. A vacant portion of that property is included in the current rezoning proposal. In July of 2013, staff from the City of Roanoke met to discuss the proposed rezoning for a portion of 1 530 Courtland Road, NE, and a portion of 1684 Courtland Road, NE. In August of 2013, Toyota 360, L.L.C. filed an application to rezone and amend • proffered conditions for 1 530 Courtland Road, NE, Official Tax No. 3070316, and a portion of 1684 Courtland Road, NE ,Official Tax No. 3070322. The rezoning to CLS and proffer amendment would allow the use of a motor vehicle sales & service (new & used) including body repair and painting. In August of 201 3, Toyota 360, L.L.C. filed Amended Application No. 1 to rezone the property to CLS, with conditions. The amended application addressed staff comments and offered proffered conditions as part of the rezoning. In August of 201 3, Toyota 360, L.L.C. filed Amended Application No. 2 to rezone the property to CLS, with conditions. The revised application more clearly defined the properties in the narrative and plans and added an additional proffer regarding curb, gutter, sidewalk, and trees. Conditions Proffered by the Applicant The applicant requests that the following proffered conditions enacted by Ordinance No. 36213-012103 be repealed as they pertain to the subject portion of Official Tax Number 3070316: 1 . The property shall be used only for a coliseum, stadium, exhibit hall or similar facility or facilities; 2. Provision of on-site parking shall include no less than 750 parking spaces and shall not exceed a maximum of 900 parking spaces. 2 3. There shall be no more than two points of vehicular ingress to or egress from, the property with those two points of access limited to one point on Courtland Road, NE, and one point on Carver Avenue, NE; 4. Landscaping consisting of deciduous and evergreen trees, shrubs, perennials, grasses, ground cover, and vines shall be planted and maintained on at least 15 percent of the total site area; and 5. Stadium field irrigation shall be supplemented by rain water harvesting system which should reduce the dependence of the facility on the public water supply and reduce storm water runoff. The applicant proposes to proffer the following condition as it applies to Official Tax Number 3070316 (1 530 Courtland Road, N.E.) and a portion of Tax Number 3070322 (1684 Courtland Road, N.E.): 1 . The south, west and east side of the proposed building shall be clad in material(s) other than metal building panels. 2. A minimum of one large deciduous tree per 50 feet will be planted along Courtland and along the proposed entrance drive. Within the Customer Parking Area a minimum of 1 large deciduous tree shall be planted in each required landscape island. 3. An Entry Feature will be provided at the entrance on Courtland and shall consist of trees, shrubs and/or architectural features. 4. Curb, gutter, sidewalk, and street trees shall be provided along approximately 165 linear feet of the Courtland Road right of way on the southeastern most portion of the subject property. Considerations Surrounding Zoning and Land Use: Zoning District Land Use North I-1 , Light Industrial District Government offices or other government facilities, not otherwise listed South D, Downtown District and Vacant; Motor vehicle repair or CG, Commercial-General District service establishment; Hotel or motel; Eating establishment East CLS, Commercial-Large Site Government offices or other District government facilities, not otherwise And CG, Commercial-General listed; Parking lot, Building supplies District and materials, retail; Animal hospital or veterinary clinic West RM-1 , Residential Mixed Density Interstate 581 District 3 Compliance with the Zoning Ordinance: The purpose of the CLS District is to accommodate multiple buildings and uses that are large in scale and generally characterized by multiple tenants or uses on a single zoning lot which share common parking, curb cuts, driveways, and access to and from streets. These uses and areas are heavily dependent on the motor vehicle and tend to result in large parking areas and outdoor display of merchandise. CLS District uses include large motor vehicle sales and service establishments and community and regional shopping centers. The district standards provide for landscaped buffers to minimize the impact of CLS uses on surrounding areas. The number of parking spaces shown on the property is 900 spaces. 597 of the parking spaces are designated as vehicle display area and are not counted in the minimum and maximum parking allowance. The minimum parking requirement for the site is approximately fifty spaces estimated on the initial building size of 50,000 square feet. The maximum parking limit would then be 75 spaces. The number of parking spaces shown on the concept plan for customer and service/employee parking is 252 spaces which exceeds the maximum allowable parking spaces. This will need to be addressed during the development review process. Parking areas utilizing permeable paver systems are excluded from the maximum parking requirements. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001-2020 and the Williamson Road Area Plan encourage the redevelopment of underused commercial sites. The site is currently vacant. Auto dealers and service establishments benefit by clustering near one another rather than being randomly distributed along the length of the Williamson Road corridor. This site creates a regional center by clustering a new automobile dealership near the other automobile dealerships that exist in the area. This clustering is consistent with the Williamson Road Area Plan. Relevant Vision 2001-2020 policies: • ED P6. Commercial Development. Roanoke will encourage commercial development in appropriate areas of Roanoke to serve the needs of citizens and visitors. • NH P3. Neighborhood Plans. The City will adopt neighborhood plans for all neighborhoods. Neighborhood plans will address land use, zoning, transportation, infrastructure, neighborhood services, and the development of village centers and recognize those neighborhoods with architectural and historic value, among other issues. (excerpt) 4 Design Principles: Regional commercial centers: • Regional commercial centers are intended to serve as retail centers that draw customers from the City and the region. These centers are typically located along arterial roads or interstate highways. They are characterized by large sites with deep setbacks and large expanses of parking. Land uses often include big-box retail stores, shopping malls, national chain restaurants, and entertainment attractions. Design Principles: • Regional commercial centers should maximize connectivity with • existing collector and arterial streets. Traffic improvements should avoid impact on surrounding neighborhoods. Streets should encourage pedestrian traffic and bicycle lanes. • Site development should be maximized through reduced parking spaces, increased lot coverage, and parcels developed along street frontages. Shared parking should be encouraged. • Parking lots should have multiple vehicular entrances that are clearly marked and attractively landscaped. Parking lots should have trees located in the interior of the site and along street frontages. • Visual clutter and excessive lighting should be discouraged. Signs should be clustered and attractively designed. Relevant Williamson Road Area Plan Policies: Williamson Road Area Plan Excerpts: • Large-scale Commercial: encompasses Valley View Mall, Towne Square Shopping Center, and limited portions of Williamson Road. Commercial development within this pattern has a regional and super-regional market and includes shopping malls, big box retailers, and large-scale auto sales and service. Retail areas should be well-connected to one another to create a cohesive center. Access to surrounding neighborhoods must be balanced with the need to avoid spillover impacts. Regional commercial areas should primarily be designated with large scale commercial zoning, but may contain limited areas with general commercial districts. Community Design Policies: • Commercial zoning: General commercial and light industrial zoning will be limited within the area to locations where existing land uses and scale of development reflect the purpose of those zoning districts. 5 In areas between identified nodes/clusters, zoning should be changed to less intense uses such as light commercial or residential. Future expansions of general commercial zoning will be discouraged except where they reinforce identified nodes or strategic initiatives. • Streets and public spaces: Streets and public spaces must be well- designed both functionally and aesthetically. • Building location: Zoning regulations will encourage a pedestrian environment and desirable streetscape by allowing future buildings to be located close to the street, with the intent to set in motion a long- range transformation of commercial forms. Storefronts should be limited in width (25'-40') or broken into smaller units by changes in architectural features. • Parking: Parking is recognized as a necessity, but must not be allowed to dominate any development. Parking lots should be located to the rear or side of buildings. The number of spaces provided should be limited to that which is needed for typical demands (rather than peaks) and consider the availability of on-street parking spaces. Street-side and shared parking arrangements are strongly encouraged. • Design Guidelines: Communicate and promote the use of Residential and Commercial Design Guidelines in new development of buildings and sites. Incentive programs such as facade grants, real estate tax abatements for rehabilitation, or Enterprise Zone tax credits (if applicable) will be linked to conformance with design guidelines. Strategic Initiatives: • Auto sales and service cluster - Berglund and Magic City Ford are large auto dealerships that have a regional draw. Auto dealers and service establishments benefit by clustering near one another rather than being randomly distributed along the length of the corridor. Within this cluster area, design features can build on Williamson Road's traditional automobile orientation with an emphasis on motion (as recommended by the Hill Studio plan). Because auto dealerships tend to have buildings that are somewhat secondary to their display space, they generally have a weakly- defined orientation to the street. Design should work to strengthen the streetscape with landscaping, open structures, or other creative treatments. Economic Development Policies: • Clustering: Encourage clustering of related uses to create special destinations (i.e., auto sales and service, restaurants, ethnic shops) • Building and site design: Zoning regulations and incentives will promote development of well-designed commercial buildings that 6 encourage pedestrian activity. Roanoke will promote development in accordance with the Commercial Design Guidelines (Appendix). Incentive programs such as facade grants, real estate tax abatements for rehabilitation, or Enterprise Zone tax credits (if applicable) will be linked to conformance with design guidelines. • Strategic Initiatives: Implement site-specific planning for Strategic Initiative Areas. Transportation Policies: • Street design will be carefully considered to ensure that design principles of Roanoke Vision 2001 -2020 are incorporated. Functionally, streets must be capable of accommodating pedestrians and bicycles. Trees should be used to create a canopy over streets, so large species of trees should be used whenever possible. Streets that carry higher traffic volumes will be priorities for improvements to pedestrian and bicycle accommodations. • Landscaping along 1-581 - some segments of this highway have vegetation that buffers adjoining land uses from noise and visual impacts. However, there are some sections where there is little or no landscaping. Both sides of the interstate have a 50-60' strip between the shoulder and the right-of-way line. These areas should be densely planted and allowed to become wooded to provide a vegetative buffer and reduce maintenance requirements. Open areas within exit/entrance ramps could also be landscaped, wooded, or converted to wetlands where they serve a storm drainage function. • Street Design - General Principles • Streets should have green areas with large species street trees. Planting strips between sidewalks and curbs should be at least four feet wide to accommodate trees. Public Services Policies: • Stormwater runoff will be managed with effective and environmentally responsible approaches. COMMERCIAL DESIGN GUIDELINES The following design recommendations should be considered in the design of new commercial structures. • Locate new buildings on or near the front property line. Recalling traditional patterns, there should be a close relationship between commercial buildings and the street. A well-designed building close to the street becomes the business's sign - therefore reducing expense, reducing street clutter, and improving overall appearance. Past zoning regulations have forced commercial buildings to the back of the 7 building lot. New regulations should permit development at the front property line. • Create a street in front. Existing buildings with deeper setbacks can be improved by creating a "street" in front, complete with curbing, sidewalk entry, and trees. Configure parking as it would be on a street (angle or parallel). This is especially effective when done with larger buildings or in conjunction with adjoining businesses. This concept was illustrated in the Williamson Road Corridor Plan. • Break large building fronts up into smaller modules. The character of the Williamson Road corridor is one of small scale businesses that people can easily relate to. This scale is not just height, but also the width of the storefront. Large building widths should be broken into modules of 30 feet or less with changes in material, texture, mass, or by offsets in the building face. • Go vertical. In urban areas such as Roanoke, commercial buildings should range from two to four stories, with upper floors being dedicated to less intense uses such as offices and high-density residential. Vertically mixing uses adds to the vitality of an area and consumes less of the city's limited land resources. • Seek opportunities to connect buildings. Clustering uses in close proximity encourages patrons to visit multiple businesses during a single stop. Connecting buildings also uses land efficiently. • Use durable materials. Businesses should use durable materials such as masonry - especially the front. Permanent materials send a message about stability and commercial buildings are expected to transcend generations. Metal can be used as a component of a glass storefront. Corrugated metal shell buildings have the appearance of being temporary. • Include lots of glass on the front of the first floor. This usually goes without saying with retail establishments, but should be universal for business buildings. Glass helps the building's relationship to the street, improves pedestrian friendliness, and provides for display of the business's products. In addition, it increases the real and the perceived sense of security by providing for natural surveillance. Blank walls should be avoided. • Limit the number of parking spaces. Base the number of parking spaces on typical, rather than peak, demands. A portion of the lot can be reserved for expansion if there is higher demand. Overflow parking areas can be paved with grass paving systems. In addition to improving appearance, minimizing parking spaces will reduce expense, reduce heat buildup, and reduce stormwater runoff. 8 • Locate parking to the side or rear of buildings. While parking is a necessity, it should never be allowed to dominate a commercial site. • Use on-street parking whenever possible. There are few areas along Williamson Road with on-street parking. However, there are usually opportunities for using on-street parking on side streets when the site is a corner lot. • Share parking and maneuvering lanes. Much of a parking lot's area is dedicated to access lanes. Look for opportunities to share access lanes. • Put trees within and around parking areas. Successful businesses, large and small, spend considerable resources on creating a pleasant environment for their customers (and employees). Strategically planting large trees is the most cost-effective way to improve the typically unpleasant environment of an asphalt parking lot. In addition to improving appearance, trees shade asphalt on hot days and reduce stormwater runoff. Shrubs and landscaped areas can complement trees, but should not be substituted for them. • Avoid fencing the front. In most cases, business properties should not be fenced in the front. Creating a welcoming atmosphere for customers is the priority. Where fencing is used, it should be a sturdy metal material. Consider "living fences" of plant material to limit access, especially where the business adjoins residential uses to the rear. Security should be managed with appropriate lighting and access control. • Control vehicular access. With no on-street parking available, it is expected that businesses along Williamson Road will have vehicular access to their parking areas. Curb cuts should be limited in number and size. Seek opportunities for shared access points (see illustration). Improve overall safety of corridor. Customers appreciate safe, well- defined access points. There are several businesses that have paved parking that directly abuts street pavement. These areas are dangerous and unsightly and should be reconfigured to define the transition between the street and the parking area. The City should make these areas priorities for installing curb and sidewalk with a landscaped area. City Department Comments: Planners • Facades facing the primary street frontage are important in the design of new commercial spaces in the Williamson Road Area. Current facade plan only depicts showroom facade. The Commercial Design Guidelines from the Williamson Road Area Plan are attached for your reference. Items to address on the facade facing Courtland would be to include lots of glazing, use 9 durable materials such as masonry, and to break up large building expanses into smaller modules. • Delineate pedestrian access pathway from public sidewalk to public entrance. • Auto dealers and service establishments benefit by clustering near one another rather than being randomly distributed along the length of the corridor. Within this cluster area, design features can build on Williamson Road's traditional automobile orientation with an emphasis on motion (as recommended by the Hill Studio plan). Because auto dealerships tend to have buildings that are somewhat secondary to their display space, they generally have a weakly-defined orientation to the street. Design should work to strengthen the streetscape with landscaping, open structures, or other creative treatments. • Sidewalk, curb, gutter should be shown along Courtland Road. • Street yard trees required along Courtland...large deciduous trees are part of neighborhood plan. Show other large deciduous trees on site...suggested areas are along main entrance drive, customer & staff parking areas, etc. • Clearly delineate customer staff parking from display parking graphically and numerically. • Calculate and show impervious area. Development Review Coordinator • It should be noted that the area they have designated as an existing SWM facility to the south of the property is not considered such by the City. This was a temporary sediment basin that never got removed; it is in no way to be considered an existing facility. A new facility would need to be designed and adequate channel verified for any discharge points. Transportation Engineer • Modifications should be considered with regard to the proposed location of entrance and the potential need for on street parking in the area. • Provide information required by the Zoning Ordinance with regard to the proposed site trip generation. • The proposed entrance should be relocated in align with Wayne St on Courtland Road for better traffic control and maintain on-street parking in the area. 10 • A traffic impact study will be required for the above development according to Zoning Ordinance Section B-2 (e) during the comprehensive development plan stage of the project. Public Comments: None Planning Commission Work Session: Planning commissioners requested LLC membership list in order to determine potential conflict of interest. Staff requested list from authorized agent. Planning Commission Pre-Hearing Discussion: Mr. Hale requested information from Mr. Horne on the timing of the construction of parking and grading of the site. Mr. Talevi clarified with Mr. Horne that the existing proffers to be repealed only applied to Official Tax Number 3070316. Planning Commission Public Hearing Discussion: None. JCkfC k Lora Katz, Chair City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Doug Pridgen, 360 Toyota, L.L.C. Sean Horne, Balzer & Associates, Inc. 11 Zoning Amendment �► ApphcatuoJE IVED De partment of Planning, Building and Development AUG 2 8 2013 ROANOKE Room 166, Noel C.Taylor Municipal Building 215 Church Avenue, S.W. Roanoke,Virginia 24011 CITY OF ROANOKE Click Here to Print Phone: (540)853-1730 Fax: (540)853-1230 PLANNING BUILDING AND DEVELOPMENT Date: August 27,2013 J Submittal Number: Amended Application No.2 Request'(iiiiii t all that apply): ❑ Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions MI Rezoning,Conditional ❑Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District property Information: Address: 1530 Courtland Road Northeast&1684 Courtland Road Northeast Official Tax No(s).: 3070316&3070322 Existing Base Zoning: p With Conditions (If multiple zones,please manually enter all districts.) D,Downtown&It,Industrial ( P P Y ) ❑ Without Conditions Ordinance No(s).for Existing Conditions(If applicable): 36213-012103 Requested Zoning: CLS,Commercial-Large Site Proposed Land Use: Motor Vehicle Sales&Service(New&Used),Repair&Boil Property Owner Information: Name: CITY OF ROANOKE Phone Number: Address: [1530 Courtland Road N.E. 1 .. i E-Mail: Property Owner's Signat 0/, •II., t , II • u, .11411111; iter' i L.• ii or):. Name: 360 Toyota,L.L.C. o ridgen Phone Number: +1 (180)432-0905 Address: •00 Lona °arkway Midlothian,VA 23112 i E-Mail: jdpridgenj @aol.com t ature: Authorized AgenZinatII if applicable);. Name: Balzer&Associates Inc.Attn:Mr.Sean Home Phone Number: +1 (540)772-9580 Address: 1208 Corporate Circle Roanoke,VA 24018 E-Mail: Shorne @Balzer.cc C---- Q SE-Pc P.1 `tNE. Authorized Agent's Signature: IV NI. OFFICE OF THE CITY MANAGER Alp Noel h C Taylor AvMunicipal Rcom1 215 Church Avenue,S.W,Room 364 Roanoke.Vagina 24011 ROANOKE DATE: August 1 , 2013 TO: Ms. Rebecca Cockram, Planning Coord' : or' I FROM: Christopher P. Morrill, City Manager SUBJECT: Rezoning Consent for Haley Toyota Project • The City of Roanoke (City) has entered into a Contract for the Purchase and Sale of Real Property (Contract), dated April 16, 201 3, with 360 Toyota, L.L.C. (Purchaser), a Virginia Limited Liability Company, for the real property and improvements located at 1 530 Court land Road, N.E. (Tax Map No. 3070316), as well as an approximate 1 .5-Acre portion of the adjacent tax parcel located at 1684 Court land Road, N.E. (Tax Map No. 3070322). This Contract was authorized by City Council's adoption of Ordinance 39637-041513. Pursuant to Section 36.2-540(b) of the Zoning Ordinance of the City of Roanoke, this memo represents the City's consent for Purchaser to apply for an amendment to the Official Zoning Map, as a contract purchaser, of the property located at 1 530 Courtland Road, N.E. (Tax Map No. 3070316) and the approximate 1 .5-Acre portion of the adjacent tax parcel located at 1684 Courtland Road, N.E. (Tax Map No. 3070322. A copy of the Contract and the associated exhibits are attached to this memo for your information. Please contact Marc Nelson, Special Projects Coordinator, in the Department of Economic Development, at 853-2717, if you have any questions regarding this matter. Distribution: R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director, Department of Economic Development Chris Chittum, Director, Department of Planning, Building & Development Marc B. Nelson, Special Projects Coordinator NARRATIVE: The purpose of this request is to rezone Tax Parcels 3070316(1530 Courtland Road N.E.) (D — Downtown with conditions) and a portion of 3070322 (1684 Courtland Road N.E.) (II — Industrial) to CLS (Commercial Large Site) to allow for the development of the Haley Toyota dealership. The parcels are currently owned by the City of Roanoke and the area requested to be rezoned to CLS totals 18.79 acres. 360 Toyota L.L.C., contract purchaser, (Haley Toyota)proposes to construct a new facility to serve its existing customer base and expand its operations in the Roanoke Valley. This site will consolidate Haley Toyota's facilities currently located within the City of Roanoke and County of Roanoke to one location. This proposed location will provide primary uses of new and used vehicle sales and service, and an accessory use of auto body repair. The property is located in close proximity to Williamson Road, Orange Avenue, and 1-581 and provides a unique opportunity for Haley Toyota to consolidate its business within the City of Roanoke. The current concept plan indicates two phases. Phase one will include the new Toyota dealership and service center and phase two will allow for the addition of another dealership and/or service expansion. The site is located within the neighborhood planning district of Williamson Road and this project exemplifies many of the qualities and attributes expressed within the neighborhood plan. This project develops underutilized commercial property in an appropriate location and provides an appropriate context and site design. The proposed use as an automobile dealership is compatible with the surrounding commercial area. This project will be developed in accordance with all applicable regulations including, but not limited to, the Roanoke City Zoning Ordinance. The screening requirements for motor vehicle painting and body repair as outlined in the ordinance will be adhered for the parking of damaged vehicles waiting repair. All Roanoke City Stormwater Management Design Manual requirements shall also be met for the project. SITE TRIP GENERATION SUMMARY: Based on the ITE Trip Generation Manual this project will not reach the threshold to require a Traffic Impact Analysis (T.I.A.) The projected traffic generation is listed below for reference. DAILY TRIPS: Phase 1 (Haley Toyota Dealership) 60 Employees= 1,268 trips Full Buildout 80 Employees= 1,691 trips AM PEAK HOUR TRIPS: Phase 1 (Haley Toyota Dealership) 60 Employees=40 trips Full Buildout 80 Employees= 54 trips PM PEAK HOUR TRIPS: Phase 1 (Haley Toyota Dealership) 60 Employees=60 trips Full Buildout 80 Employees= 80 trips PROFFERS TO BE REPEALED: The applicant hereby requests that the following proffered conditions enacted by Ordinance No. 36213-012103 be repealed as they pertain to the subject portion of Official Tax Number 3070316: 1. The property shall be used only for a coliseum, stadium, exhibit hall or similar facility or facilities; 2. Provision of on-site parking shall include no less than 750 parking spaces and shall not exceed a maximum of 900 parking spaces. 3. There shall be no more than two points of vehicular ingress to or egress from, the property with those two points of access limited to one point on Courtland Road, NE, and one point on Carver Avenue,NE; 4. Landscaping consisting of deciduous and evergreen trees, shrubs, perennials, grasses, ground cover, and vines shall be planted and maintained on at least 15 percent of the total site area; and 5. Stadium field irrigation shall be supplemented by rain water harvesting system which should reduce the dependence of the facility on the public water supply and reduce storm water runoff. Proffered Conditions: The applicant hereby agrees to proffer the following condition as it applies to Official Tax Number 3070316 (1530 Courtland Road N.E.) and a portion of Tax Number 3070322 (1684 Courland Road N.E.) 1. The south, west and east side of the proposed building shall be clad in material(s) other than metal building panels. 2. A minimum of one large deciduous tree per 50 feet will be planted along Court land and along the proposed entrance drive. Within the Customer Parking Area a minimum of 1 large deciduous tree shall be planted in each required landscape island. 3. An Entry Feature will be provided at the entrance on Court land and shall consist of trees, shrubs and/or architectural features. 4. Curb, gutter, sidewalk, and street trees shall be provided along approximately 165 linear feet of the Courtland Road right of way on the southeastern most portion of the subject property. . -ww.-- ..• • .., 3,,y.4. , 'IC '!'.AF1i. •••■ -.-'.'v , ,. ' '7'.- ' .6 1 • - ••416., '. *al ' if. . r-".t,'C' ' ' 6 -r- ''.• 1 '' ".; . "' .6-. • Itc', : - • ,.-c, '•• 'IL. .66di, sAp‘ ...., ' • ... 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' 1Pt. '.. . . ..'.. . . _ . ,., . .i.' .....•''' „ ,-.;■------• i , ' .' ) .,I' ..-,... ■-."" 1,... . 1 -, .15,, • 1.:. , -.......7-...:',.' .....•,.I!.....,—:,, ,,,f. — !t.,- • ...W., . ‘t., 0 , -,--;:j;T'''-'-*----:::--• • - \7,?.• 44;" .1 0, ..._....._...•.,...10..„_..f..„.„.„..,,.,,,,_ ,-,..-:'" ■ .4....,„ '.•._}.-.,._..,:-7,-,-V ._1—...-'-''''-,_'.-.-..--,•'--1...c.,.'--''.'.-'.'-l.. .”!3'----.74'-A' ''. 1, ..•, „ .„.. ..•..:0 . . I. . — , , -- --- . • r . ...• . ,.., lik feet Go-. .-gle earth doi. meters 00 LOCATION MAP : 360 TOYOTA L.L. C . NA- Li KATHERINE R. BAKER& 04NA T. BAKER 320 RTHr COURTLAND ROAD, N.E: VW)W) UNE TABLE LINE BEARING LENGIH 4? INST. /0500 02 8 1 3 L 1 44 L3 , _ _ INST. L 1 S13'09 591- 207.49' / ---- " BLUE EAGLE CM[[C I N/F L 11 1/Gb020S6 L2 S08.31'05'E 28.23' ley. T M. /3070379 I SOLHHEASCORP.BUILDING L3 S15'42 41'r 308.07' ,� INST. /090007351 TM. /J070504 O L4 S8205511* 23.14' -- o I I 0.B. 1096 PG. 447 L5 523'3929N' 135.30' I I °f 19 L6 551'06411* 34.71' I I !� m L7 510'06581* 200.46' L IA A t; L8 N83'02487- 82.70' L9 S0702'087- 250.37' PROP. PARCEL Al h L10 N82.56'071- 149.45' 4.8743 ACRES 1:2 g % L11 506'58'07T 16343' EX. PARCEL B L12 N625057.* 154.82' /E3 TM# 3070316 Q 1530 COURTLAND ROAD N.E. LEGEND L13 N25'1551'E 108.36' W °i N 15.6806 ACRES 0 PLATTED CORNER L14 N25'36'13'W 218.04' 3 I . IRON PIN FOUND � W� Z o x INST. #1 10002056 NEW L 15 411'00 091* 101.97' CORNER L16 NO,3'0630"• 100.44' �, aN�WO m �4 �' PROP. PARCEL B1 ��� L17 NO8.153911/ 100.5.5' , ") J` o h N L18 N7704421- 12514' Oci �oo°o 0 17.2348 ACRES Ll4 �� a N�I. a o + -4 n `7 L19 NO2'27'181* 7.37' a°�g� JI L� y / 120 521'04'181 176.68' X et /• L21 N8.5'31:397" 176.92' w.--0 z ,' L22 51257 47 r 46.29' z ty PORTION OF TM# 3070322 q: L23 N7702'1J' 79.84' ago 1 �'N j , 1684 COURTLAND RD. N.E. k' 124.513'09 427 111.84' co 2�� w h 1.5542 N. TO BE C. EXHIBff PLAT FOR liD CC lI m COMBINED WITH PARCEL B T.M. /2041341 HALEY TOYOTA 3 I� 0 1�` INST: /030000584 C/9 k? I w 4;` 1530 & 1684 COURTLAND ROAD, N.E. to 21 H Z 1d SHOWING HEREON (±)!I t' NOTES: 1.5542 ACRES FROM PARCEL A J z -1 INST. #110002056 up! 1, OWNERS OF RECORD: CITY OF ROANOKE 5 " Z TO BE COMBINED WITH 2.---------c 1 rorA _ C2 3. TAXAMAPE NUMBERS: 3070316 &#30 0322 56 INST.#110002056 /NTEAST,gTE 581 A/ON.\Z L17 . 4. ALL IMPROVEMENTS AND EASEMENTS NOT SHOWN SHOWING HEREON PROPOSED NEW 475 : L15 15 HEREON FOR CLARITY. PARCEL Al - 4.8743 MD. -- 5. BOUNDARY INFORMATION REFERENCED TO 'PLAT OF SURVEY FOR PARCEL B1 - 17.2348 THE CITY OF ROANOKE' RECORDED IN INSTRUMENT #110002056. CITY OF ROANOKE, VIRGINIA DATED APRIL 30, 2013 REVISED AUGUST 27, 2013 CURVE TABLE JOB #R1300046.00-EXHIBIT CURVE f LENGTH-RADIUS TANGENT CHORD BEARING CHORD DELTA GRAPHIC SCALE SCALE: 1' = 150' C1 401.25' 3087.38'200.91' A4'5•37241f 400.97' 72647' 1°° ° 75 i°D J0D 100 . C2 53.47' 3087.38'26.74' NO2'19'45''W 53.47' 0'59:73' ,� i . C3 23.97' 3087.38'11.99' NO3'02 531* 23.97' 026'41' p1 pgr 1 I i C4 135.99' 30$738'68.00' N04 31 571* 135.97'.026'41'. 231 25" 1 Inch - 160 R 05 1$7.82' 3087,38'93.94' _ N0732'131* 18780' 3'2908' TEL: 540-772-9580 FAX: 540-772-5050 ,orou0. DRN: SCB PLANNERS ARCHITECTS ENGINEERS SURVEYORS CHK: JRM Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 •060'm •s B&A Job#: R1300046 Description Proposed Parcel Bl (17.2348 Acres)being all of Roanoke City, Virginia tax parcel number 3070316 and a 1.5542 Acre portion of Roanoke City,Virginia tax parcel number 3070322. Beginning at a point on the West right of way of Courtland Road,N.E.,said point being the Southeast corner of tax parcel number 3070322(Parcel A, instrument#110002056 as recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia)and the Northeast corner of tax parcel number 3070316(Parcel B instrument# 110002056 as recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia); thence leaving said Courtland Road,N.E., and with the existing line between said Parcel A and said Parcel B, S77°02'13"W, 456.54' to a point on said line;thence with four new lines through said existing Parcel A the following: N13°09'42"W, 111.84' to a point; S77°02'13"W, 79.84' to a point;N 12°57'47"W,46.29' to a point, and S77°02'13"W, 360.22' to a point on the East right of way of Interstate 581;thence with said East right of way of Interstate 581 with a curve to the right having a Radius of 3087.38', an Arch length of 135.99' a Chord Bearing of SO4°31'57"E,and a Chord Distance of 135.97' to a Concrete Monument,thence continuing with said East right of way of Interstate 581 with a curve to the right having a Radius of 3087.38, an Arch length of 23.97', a Chord bearing of S03°02'53"E, and a Chord distance of 23.97' to a point being the Southwest corner of said parcel A and the North west corner of said Parcel B;thence leaving said parcel A and continuing with the East right of way of Interstate 581 with a curve to the right having a Radius of 3087.38',an Arch length of 53.47', a Chord bearing of S02°19'46"E,and a Chord distance of 53.47' to a point; thence continuing with said right of way the following three bearings and distances: S08°15'39"E, 100.53' to a point; S03°06'30"W, 100.44' to a point,and S 11°00'09"E, 101.97' to a point being the Southwest corner of Parcel B and the Northwest corner of tax parcel number 2041341 property of RYT, L.L.C. (Instrument number 030000584);thence leaving said East right of way of Interstate 581 and with said RYT, L.L.C. property the following three bearings and distances: S70°51'44"E, 554.83; S25°36'13"E,218.04'; and S25°15'51"W, 108.36' to a point on the North right of way of Carver Avenue,N.E.; thence laving said RYT, L.L.C. property and with said North right of way of Carver Avenue,N.E.,N88°30'56"E, 394.21' to a point on the West right of way of Courtland Road,N.E.; thence leaving said North right of way of Carver Avenue,N.E. and with said West right of way of Courtland Road,N.E.,N06°56'07"W,163.43' to a point being the Southeast corner of tax parcel number 3070504 property of Southeastern Building Corp. (Deed Book 1096, Page 447);thence leaving said West right of way of Courtland Road,N.E. and with said Southeastern Building Corp. property the following two bearings and distances: S82°56'07"W, 149.45' to a point and N07°02'08"W, 250.37' to a point on the line of tax parcel number 3070319,property of Blue Eagle CM LLC. (Instrument number 090007351);thence leaving said Southeastern Building Corp. property and with said Blue Eagle CM LLC. property the following five bearings and distances: S83°02'48"W, 82.70' to a point;N 10°06'58"E, 200.46' to a point;N61°06'41"E, 34.71' to a point;N23°39'29"E, 135.30'to a point; and N82°05'51"E, 23.14 to a point on the West right of way line of Courtland Road,N.E.;thence leaving said Blue Eagle CM LLC. property and with said West right of way line of Courtland Road,N.E., the following three bearings and distances:N15°42'41"W, 308.07 to a point;N08°31'06"W,28.23'to a point and N13°09'59"W, 50.18' to the point and place of beginning containing 17.2348 acres situate on Courtland Road,N.E. in the City of Roanoke,Virginia. - r 7 ro n TO TO I Tr v -1.1--1---L6—. ' V!1LJCJIJK N J W! EX CL RBOERTER A SOEWAL0 SNPLI.BE ETR ENDED O Z TO THE TERMINATION ROW OF THE SUBJETT PARCEL R.O.W. 1 - -- -- < COURTLAND ROAD,N.E.(50'RAM CURB.GUTTER SCE AA1N.a STREET TREES 1 002002 Sat ACCESS _ _ R.O.W.LUNE LI I P1F CITY OF POANp�S� . - ALP ��� CT Iv... _ - - SIDEWALK EXP.e. _.._ — _ L„PER wrr2WVse N •B, E, D' _r _ ''S' : 1I 4 GATEWAY ENTRANCE MATURE . ...•- A� _ I a� WDS'CMNG(ryP.FOR EACT,SROE) I ! R.P.A. 'D �� AI/E J IVr• .. Z / /I ,-..-0,:.,•:- `�:\` ELIQ fAGIL d(IC td D8/T4AM&.RANG • [_- Ut n, 4 :\`.�\ 4 /JOMJ1( J COOP !gI // =l+u' \ y �,41APEe£SHAM✓ �— ' ,f t \\,.� �' 7 0 _/ y� _----..../_ \ FIry re'LOC � ! J'i!_ _ ± �Le 14/7,",/I Jt/e►. .\\s �• �1 J:, — ,xacme,an bap •R I\ . -:_" -__- l ,l ,;���: �WDEVELOQMENTA A ! ATM:p07 3161' alb;; 'IA',I FA. ,.:77,-,::. �vt 1 ` ,\,T ,„ ( / _ -l 11530 COURTLAN RD;N.E !'!'I'% 4 2 r�1 01�^'V�/((O e y:':\:.\`; , • I �j EX..PARC L 8. { %'1fl;I/ Rrt ! 11 I NW, 2'�' '.' `'AV I II M\,\\ J vvE .Ex 0S�PEtIVARE( T / ` , 15.0806 ACRES f%n J x r•I /ice/�/ I- Si:',N OYEE jINS1.J!1100020;6 i ll ii' cEwn W j PAnNx oAREI, L - rVT Ptlt'EAm-F-2 7 ' PROP. PA/ICEL 91 1,4 'I 11 J Il, ,` 'T -- 1'�.2348J ACRES 1711 '1 • • J '' • o e 1 (A) (��y t: r� 1p) # a' ;,i;; I o 1t �,�,l emrSNa - r 9' T ,111'1' L ! L C. I 1':'1.- I ,� o. .e r / 1 , , -• ff .,.aW I l •'\ .\ APPROX. F �Ej ..Ji_�°~. / '�'_..w__�' / N. M 1, ) LOCATION �. !.;.pv .is `'%t' r, \J/ • OF PROPOSED ( `e _ ='lam `;`_____._.- 7: R( 1 ! I (' v BUILDING `' 1 . /-.A -I'71,�_ _ ��. _ �; — APPP1x oanoN �1 .�.1 / �` APPROX. I' ��r/� `\�1 ;� Q cr z=1, •E /! \ PARTS • I . FUTURE 11:7:r I// A \';% I- -© BUILDING .1I;Ii E 7 Y I.I..c O o I TM:3070322 r �J �.� n " 111171;}V Ms)/MEINI Je r T °TaN�IE- 'I'J:hl /a,DEOa+e• 5 EXISTING PARCEL A - A h¢y/� SIFE INFORMATION Z �z 1684 COURTLAND RD. F.E. �•� `' I _ lN7 — -- — - -' 6.4285 ACRES RE+IYxcE —`I A 41. /51,r, TAP PARCEL N0.pT. 3070311 J Q cr J 5 INST. #110002056 ! °ROat"` I .. `�• , �4 ,:�,1E,, STE.2010:5, I T 'D 0011 E. = a lil WED.240,2 E I ._ , .El I er_.. j''? aarwc x010!¢ u-wusraW ' O Z REMAINING PARCEL 3 .\/ - 301 �� 4 TAR PARm NO.p2 30)3022 U W Q PROP. PARCEL Al L- I /�+ r� SITE ADOUZS , COVITANO ROAD NE. J U y-o ROD. L� �9F/.... w.I fill'„ Raw C vNVNA xwlx J Z 4.8743 ACRES — .--— JJ% P•-.-.�-�dy_1 -.-. - :v, Emnc 20.10. o-co mrwM.r,c0, 3005 Q 0 O E — ` '� lNl .sue R — I , — ',.-- ('� HNC WARTS 10511 G USE WINE1110 VA(11I! 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AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 204 and 307, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicants, and dispensing with the second reading by title of this ordinance. WHEREAS,the City of Roanoke and Calvin W.and Mary C.Powers and Theodore J. and Judy P. Sutton have made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from LM, Light Manufacturing District, and C-2, General Commercial District, to C-3,Central Business District,subject to certain conditions proffered by the applicants; and WHEREAS, the City PIanning Commission, which after giving proper notice to all concerned as required by§36.1-693, Code of the City of Roanoke(1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on January 21, 2003, after due and timely notice thereof as required by§36.1-693, Code of the City of Roanoke(1979),as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE,BE IT ORDAINED by the Council of the City of Roanoke that Section 36.1-3,Code of the City of Roanoke(1979),as amended,and Sheet Nos.204 and 307 of the Sectional 1976 Zone Map, City of Roanoke,be amended in the following particular and no other: Those certain tracts of land lying generally west of Courtland Avenue, north of Orange Avenue and south of Sycamore Avenue,designated more specifically as Official Tax Numbers 3070301, 3070302, 3070303, 3070304, 3070305, 3070306, 3070307, 3070308, 3070309,3070310, 3070313,3070314, 3070315,3070316,2041816,2041817 and Official Tax Numbers 3070501, 3070318 and 3070321, be, and are hereby rezoned from LM, Light Manufacturing District, and C-2, General Commercial District, to C-3, Central Business District,subject to the proffered conditions stated in the Petition to Rezone filed in the Office of the City Clerk on December 6,2002,and that Sheet Nos.204 and 307 of the Zone Map be changed in this respect. BE IT FURTHER ORDAINED that pursuant to the provisions of§12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 4 / , ;,),t:� , CITY OF ROANOKE at PLANNING BUILDING AND DEVELOPMENT (,.,.. , ,:l..c 215 Church Avenue,S.W.,Room 166 . ' J Roanoke,Virginia 24011 �`'/ Telephone:(540)853-1730 Fax:(540)853-1230 "I!-'-' E-mail: planningci.roanoke.va.us Architectural Review Retard Board nt Zoning Appeals January 21, 2003 Planning Commission Mr. Robert B. Manetta, Chairman, Planning Commission Mr. Richard A. Rife, Vice Chairman, Planning Commission Mr. Gilbert E. Butler, Jr., Planning Commission Mr. S. Wayne Campbell, Planning Commission Mr. Kent D. Chrisman, Planning Commission Mr. Melvin L. Hill, Planning Commission Mr. Fredrick M. Williams, Planning Commission Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Members of the Planning Commission and City Council: Subject: Request from the City of Roanoke, Calvin W. and Mary C. Powers and Theodore J. and Judy P. Sutton that tracts of land designated as Official Tax Numbers 3070301, 3070302, 3070303, 3070304, 3070305, 3070306, 3070307, 3070308, 3070309, 3070310, 3070313, 3070314, 3070315, 3070316, 2041816, and 2041817 be rezoned from LM, Light Manufacturing District, and Official Tax Numbers 3070501, 3070318, and 3070321 be rezoned from C-2, General Commercial District, to C-3, Central Business District, subject to certain conditions proffered by the petitioners. Background: On May 17, 2001, City Council authorized the City Manager to negotiate and acquire properties in the area north of the Civic Center to serve as a location for construction of a municipal stadium and amphitheater facility. A Petition to Rezone, with conditions, was filed on December 6, 2002. Conditions proffered by the petitioners are as follows: 1) The property shall be used only for a coliseum, stadium, exhibit hall or a similar facility or facilities; 2) The provision of on-site parking shall include no less than 750 parking spaces and shall not exceed a maximum of 900 parking spaces; 3) There shall be no more than two (2) points of vehicular ingress to, or egress from, the property with those two (2) points of access limited to one (1) point on Court land Road, N.E., and one (1) point on Carver Avenue, N.E.; 4) Landscaping consisting of deciduous and evergreen trees, shrubs, perennials, grasses, ground covers, and vines, shall be planted and maintained on at least fifteen percent (15%) of the total site area; and 5) Stadium field irrigation shall be supplemented by a rain water harvesting system which shall reduce dependence on the public water supply and reduce storm water runoff. The subject properties identified in this petition include 18 City-owned parcels containing 23.2 acres and a 0.55-acre parcel owned by Calvin and Mary Powers and Theodore and Judy Sutton (which the owners have agreed to donate to the City). Considerations: The current zoning of 16 of the subject properties is LM, Light Manufacturing District, which does not permit a stadium/amphitheater. Three parcels are zoned C-2, General Commercial District, which permits "coliseums, stadiums, exhibition halls, and similar facilities." A rezoning of the 19 properties to C-3, Central Business District, with conditions, is requested. Coliseums, stadiums, exhibition halls, and similar facilities are permitted uses in the C-3, Central Business District. Existing land uses of the properties to be rezoned are mostly industrial, including equipment and materials storage and parking. The largest parcels are part of the City's public works complex and are mostly vacant. Zoning to the east of the site is C-2, General Commercial (existing land uses include retail sales and service establishments), to the west is RM-2, Residential Multifamily, Medium Density (Lincoln Terrace Housing), to the south is C-2, Commercial District (commercial/retail establishments) and LM, Light Manufacturing (cemetery), and to the north is LM, Light Manufacturing (City of Roanoke Public Works Service Center). The proffered use of the property is a "coliseum, stadium, exhibit hall or a similar facility or facilities." The proposed municipal stadium and amphitheater facility will have approximately 8,000 seats in the stadium configuration and a capacity of up to 16,000 persons in an outdoor concert amphitheater configuration. Given the nature of the surrounding land uses, the impact on adjacent properties is 2 expected to be minimal. The proposed facility will combine a sports venue with a concert entertainment amphitheater that should complement renovations of the existing Roanoke Civic Center and enhance additional development opportunities in the surrounding area. From an urban design standpoint, this project would strengthen the link between downtown and the Williamson Road area. The proposed stadium/amphitheater facility would provide an infiil project on underutilized land, thus providing continuity and a destination between these areas. The project also has the potential to provide better pedestrian linkages between the areas. Williamson Road is a linear commercial area that needs "anchor points", and efforts have been made to develop this anchor point by defining the gateway at Orange Avenue. Use of the subject site in proximity to the Civic Center would also achieve a desired grouping of complementary entertainment facilities. The proposed development supports the following three Strategic Initiatives of Vision 2001-2020, the City's Comprehensive Plan: • Investing in critical amenities (p. 48) • Redeveloping underutilized commercial and industrial sites (p. 58) • Selling Roanoke to residents, newcomers, and visitors (p. 59) Vision 2001-2020 identifies the subject area as a future stadium site (p. 75, Map 3.5.1, Public Facilities). Furthermore, development of the site as proposed is consistent with the following policies of Vision 2001-2020: 1. Roanoke will develop, maintain, and manage parks and recreation facilities that enhance the City's and the region's quality of life. (p. 49, EC P1) 2. Downtown will continue to serve as the region's central business district with opportunities for downtown living, office space, retail, and cultural and entertainment attractions. (p. 59, ED P3) 3. Develop an entertainment strategy for the downtown market area. (p. 60, ED A5) 4. Underutilized and vacant industrial sites will be evaluated and redevelopment encouraged. (p. 59, ED P5) 5. Roanoke will encourage commercial development in appropriate areas (i.e. key intersections and centers)of Roanoke to serve the needs of citizens and visitors. (p. 59, ED P6) 6. Facilitate the development of significant regional attractions, (p. 60, Downtown, ED A8) 7. Identify underutilized commercial sites and promote revitalization. (p. 61, Commercial Development, ED A26) Because of the site's adjacency to major arterial streets and the nature of the surrounding land uses, the site is appropriate for an intense commercial use. The site is adequately served by public water and sanitary sewer systems, with 3 linkage into existing transmission lines adjacent to the site. An on-site storm water management system, including detention pond facilities and French drains, has been developed to reduce the storm water runoff impact from the site. Furthermore, the petitioner has proffered that the playing field's irrigation system will be supplemented by a rain water harvesting system that collects and stores storm water runoff from a portion of the stadium's roof structure. The reduced dependence on the public water supply and the reduction of storm water runoff from the site are consistent with the policies of Vision 2001-2020. A traffic study (Roanoke Civic Center and Stadium/Amphitheatre Traffic Management Plan, HSMM, Inc. and Wilbur Smith Associates, October 2002) has been completed, analyzing expected traffic conditions and identifying the best options for traffic management. The petitioners have proffered a maximum of two points of vehicular access to, and egress from, the site, with those points limited to one on Court land Road, N.E., and one on Carver Avenue, N.E. A traffic management plan has been developed to address off-site vehicular access and circulation depending on the type of event being held at the stadium, and the relationship to events that may be occurring at the nearby Civic Center complex. The traffic study analyzed seven representative scenarios; namely, major event (sellout) at both the Civic Center and Stadium/Amphitheater, major event at the Civic Center, major event at the Stadium/Amphitheater, normal event (event that occurs ten or more times such as hockey games and high school football games) at the Civic Center, normal event at the Stadium/Amphitheater, minor events (less than 2,000 attendees)at both the Civic Center and Stadium/Amphitheater, and normal events at both the Civic Center and Stadium/Amphitheater. • The study concluded that there is adequate parking and road capacity to reasonably handle the traffic associated with four of the seven scenarios, using the on-site and nearby leased parking lots. Those events will not be dependent on remote parking and shuttle service. • The study further concluded that, although the other three scenarios would create traffic and parking demand that exceed the physical capacity of both the adjacent road network and the onsite parking lots, an active, coordinated traffic management plan geared specifically to each of those three scenarios would efficiently accommodate traffic and parking operational needs. This approach of not accommodating all parking on site and implementing a traffic management plan is consistent with the way many modern stadiums are developed. • The traffic management plan includes elements of varying degrees appropriate to each scenario, including remote parking and shuttle service, police officers directing traffic at major intersections, planning and publicity, and advance signage and temporary traffic control devices. Many elements of the plan were implemented for Civic Center events 4 during the fall of 2002 and were successful in reducing traffic congestion and improving parking operations. • The traffic study determined that providing additional roadway capacity to handle these infrequent peak event traffic volumes is neither practical nor necessary. This approach is consistent with the policies of Vision 2001- 2020, including encouraging the use of mass transit (p. 73, IN A 11 and A14), discouraging excessive surface parking lots (p. 72, IN P4), and keeping the pavement of streets to the minimum width necessary (p. 93, Streets, Design Principles). Although the C-3, Central Business District, zoning designation has no on-site parking requirement, the petitioner has proffered that 750 to 900 parking spaces shall be provided on site. A pedestrian bridge over Orange Avenue to the existing Civic Center parking lot is proposed to provide a shared parking arrangement, as necessary. Because of the site's close proximity to downtown, shuttle service to and from downtown parking garages is viable. On-site parking, existing Civic Center parking, leased off-site parking, and shuttles to City-owned downtown parking garages will adequately serve the parking needs of the proposed stadium and amphitheater facility. These are consistent with the following policies of Vision 2001-2020: • Provide transportation connections (i.e. shuttle service) to multiple sites such as Explore Park, Carvins Cove, and Mill Mountain. (p. 60, ED A13) • Limit the amount of impervious surfaces to reduce runoff. (p. 50, EC A13) • Discourage excessive surface parking lots. (p. 72, IN P4) • Explore streetcars or other mass transit systems. (p. 73, IN A14) • Shared parking should be encouraged. (p. 92, Regional commercial centers, Design Principles) The site provides excellent opportunities for pedestrian linkages. The stadium/ amphitheater facility would be located one mile north of the City Market, thereby making pedestrian access to the downtown core possible. A planned segment of the Lick Run Greenway runs near the site and could provide pedestrian access to downtown. A planned pedestrian bridge over Orange Avenue will enhance pedestrian access to both the Civic Center parking and to the downtown core. The provision and enhancement of pedestrian access and greenway connections are consistent with the following policies of Vision 2001-2020: • Promote greenways and linkages to the downtown and surrounding areas. (p. 60, ED A14) • Roanoke will develop a high-quality network of regional greenways for recreation, conservation, and transportation. (p. 49, EC P2, Greenways) • Develop a greenway system to provide pedestrian and bicycle linkages between the region's parks, rivers, creeks, natural areas, recreation areas, business centers, schools, and other institutions. (p. 73, IN A7) 5 The petitioners proffer that at least fifteen percent of the total site area will be landscaped with deciduous and evergreen trees, shrubs, perennials, grasses, ground covers, and vines is consistent with the following policies of Vision 2001- 2020: • Trees and other vegetation represent both an environmental resource and an important landscape feature in the quality of life in the City. Maintaining and increasing the City's tree canopy will have a beneficial impact on air quality, storm water control, noise levels, temperature, and visual appearance. (p. 48) • Roanoke will maintain and increase its tree canopy coverage as a way to improve air quality. (p. 49, EC P5) Because of surrounding land uses, the proximity of the Roanoke Civic Center and its current renovation activities, and the opportunity for the development of an underutilized commercial/ industrial site, the proposed change in zoning is a reasonable development strategy that is consistent with Vision 2001-2020. This petition supports a commitment to enhancing the quality of life, investing in the economic development of downtown Roanoke, and enhancing downtown Roanoke's position as the region's central business district. As of the publishing of this report, no one has contacted the planning staff in opposition to this petition. Recommendation: Given that the development of the property for a municipal stadium and amphitheater facility will encourage economic development of the area, provide a regional entertainment attraction near the downtown core, enhance the quality of life and expand the region's cultural and recreation amenities, redevelop an underutilized area, incorporate the concept of shared parking, and create a better linkage between downtown and the Williamson Road area, the Planning Commission should recommend approval of the request for rezoning to C-3, Central Business District, with proffered conditions. City Council should approve the request, after considering the recommendation of the Planning Commission. Respectfully submitted, JlAfl4LW R. Brian Townsend, Agent Roanoke City Planning Commission 6 attachments cc: Darlene Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development William M. Hackworth, City Attorney Mary F. Parker, City Clerk Steven J. Talevi, Assistant City Attorney Calvin and Mary Powers, Petitioner Theodore and Judy Sutton, Petitioner 7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezoning of tracts of Iand designated as Official Tax Numbers 3070301, 3070302, 3070303, 3070304, 3070305, 3070306, 3070307, 3070308, 3070309, 3070310, 3070313, 3070314, 3070315, 3070316, 2041816, 2041817, from LM, Light Manufacturing District, and Official Tax Numbers 3070501, 3070318 and 3070321, from C-2, General Commercial District, to C-3, Central Business District. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, City of Roanoke, Virginia, owns parcels of land in the City of Roanoke designated as Official Tax Nos. 3070301, 3070302, 3070303,3070304,3070305,3070306,3070307, 3070308,3070309,3070310,3070313,3070314,3070315,3070316,2041816,2041817,3070501 and 3070318,and the Petitioners,Calvin W. and Mary C.Powers and Theodore J.and Judy P.Sutton own a parcel of land in the City of Roanoke designated as Official Tax No. 3070321, in the same general location. Official Tax Numbers 3070301,3070302,3070303,3070304,3070305,3070306,3070307, 3070308,3070309,3070310,3070313,3070314,3070315,3070316,2041816 and 2041817 are zoned LM,Light Manufacturing District. Official Tax Nos. 3070501, 3070318 and 3070321 are zoned C-2, General Commercial District. A map of the property to be rezoned is attached as Exhibit A. A concept plan for proposed development of the properties is attached as Exhibit B. Such properties are considered zoned LM,Light Manufacturing District,and C-2,General Commercial District,as a result of a Court's ruling dated December 2,2002, and Order to be entered pursuant to that ruling. Pursuant to Section 36.1-690,Code of the City of Roanoke(1979),as amended,the Petitioners request that the said properties be rezoned from LM, Light Manufacturing District, and C-2, General Commercial District, to C-3, Central Business District, for the purpose of constructing a municipal stadium and amphitheater facility to be used in conjunction with the existing Roanoke Civic Center, subject to proffered conditions. The Petitioners agree that if the property is rezoned,the property will be subject to the following proffered conditions: (1) The property shall be used only for a coliseum,stadium,exhibit hall or a similar facility or facilities; H lORDINANCE5IPETITIONSfAD1UIM-AMPHITHEATRE DOC (2) The provision of on-site parking shall include no less than 750 parking spaces and shall not exceed a maximum of 900 parking spaces; (3) There shall be no more than two(2)points of vehicular ingress to, or egress from,the property with those two(2)points of access limited to one(1)point on Courtland Road, N.E., and one(1) point on Carver Avenue,N.E.; (4) Landscaping consisting of deciduous and evergreen trees, shrubs,perennials,grasses, ground covers, and vines, shall be planted and maintained on at least fifteen percent (15%)of the total site area; and (5) Stadium field irrigation shall be supplemented by a rain water harvesting system which shall reduce dependence on the public water supply and reduce storm water runoff. The Petitioners believe the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will redevelop an underutilized industrial area, provide increased recreational and entertainment oppoftunities for the City and the region, and provide increased economic development investment in the downtown area. Attached as Exhibit C are the names,address and tax numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the property to be rezoned. WHEREFORE,the Petitioners request that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Submitted this tv- day of ccAy ,2002. Respectfully, 4.444.1., .4; Darlene L. Burch, City Manager City of Roanoke, Virginia 215 Church Avenue, S.W, Room 364 Roanoke, VA 24011 (540) 853-2333 H■ORDINANCESIPETITION-STADjUIM-AMPHITHEATRE.DOC i 6:2) Calvin W. Powers P. 0. Box 12068,Roanoke, VA 24022 Mary C. Pcj'ers P. 0.Box 12068,Roanoke, VA 24022 Theodor on P. 0. Box 12068, Roanoke,VA 24022 /vA2,4z,, J,<syP,.utton . 0. .ox 12068,Roanoke, VA 24022 H bRDRUNCMPETITTON STADIIJIM-AMPHlTHEATRE.DOC Exhibit A C-2 to C-3 il - wA y T. S , LM to C-3 1 ti i!li alla C-2 to C-3 ....3. liii, C-2 to C-3 Pr LM to C-3 g i ORANGE AVE 4111111111111111111 AM EXHIBIT B \; Milliiiii \\ \ ICKETING 1 \ p► C3 Ilk . ... lir % . 1 \ 1 .. I% I '1 �,,-7 oovou►sr` C� / la oRANGig �s`7, . 3TADIUWAMPI4RHEATER SITE ..) -- PUBLIC HEARING iIRoad. N.E., an along a gropoaed entrance d drive ll The Roanoke Times NOTICE rte mr each required - B landscape isl and and Roanoke, Virginia all p ed' b g customer P eMin gre ;a o' - a herein will quire an e feature T�trit of Publication 'held the City c m entrance on Courtland E . _ F j 1� I' l_ IC b fourth floor,Noel Road.N.E.,consisting of C T N Municipal Building trees. shrubs and/or The Roanoke Times '215 Church Avenue.6.w., architectural features. The 'Roanoke. Virginia. All land use categories' +l for applicatrons in are evadable __permitted in CLS include 'ter review in the Planning living; ationsand group Building and Development Irving; commer ial, CITY OF ROANOKE, PDV Chuirch Avve.5W,Roanoke industrial:ttmemmpublic, va. entertainment; and community PLANNING, BLDG. , DEV facilities;transportation: 215 CHURCH 166 Any person with a disability utility:agricultural;and g any special cce rv.wlth a maximum ROANOKE VA 24011 requiring to attend floor area ratio of 50. the or participate in the' comprehensive plan hearings should contact' designatesthe property for Planning Buildings d large scale commercial and Development at i540) light Industrial/commercial 6r3r to °h least fire led the. property IS Meter REFERENCE( 80076514 ''Prior to the scheduled the pea sy loo 'hearing - eshame sales and new and 13415680 PUBLIC HEARING NOTIC used, Including nclud geman The City of Roanoke used, o nt tnd Planning clicheaiinwill reMCle body painting and hold a her public ,2013.on iMpalr. State of Virginia September l0,zo13.at a Rebecca COckram, City of Roanoke malermay beahe"ardt to Secretary,City Planning consider this application. I Commission I, (the undersigned) an authorized representative 11.0to"°"by the property uncil will Roma 9 P L.Ldd to rezone the property 'Public raid aringolon on of the Times-World Corporation, which corporation a" repeal `°"°"'°"' P P 'proffered as part of a September I6,2013.at is publisher of the Roanoke Times, a daily previous rezoning 7100 p.111.. as the newspaper published in Roanoke, in the State of bearing Official Tax No. 307 0316.and a portion of Stephanie M.Moon, Virginia, do certify that the annexed notice was •the property located at MMC,Cy Clerk 1684 Conrlland Road.N.E.. published in said newspapers on the following bearing Official Tax No. The City of Roanoke Board dates: 2to 3070322 eTOfficiall Tax No_ of publicpheaarinaghold n 3070316 from Downtown September 11.201.3,oat mi.with conditions.and the 1U0 p.m..°r as soon as lie southwestern 15542 acre matter may be heard to • portion of Official Tax No. I consider mis application. I /13070322 from Light Industrial District,,I-1)to 22375 Broderc4 Drive Commercial-Large Site I Suite 210 District ICLSI. with I Dulles, A 20156 City/County of Roanoke, Commonwealth/State of conditions The conditions t (410)264-4600 or toll free p roposed for repeal, f 19565034930M-F Virginia. Sworn and subscribed before me this adopted through the Between 8.:30AM-5PM. na tment of Ordinance No. r hnp'✓eMmele are. �12 day of Sept.2013 . Witness my hand and 3621-0121 c03..limit the,C. dosingsop«e.net a (VA-96002152-13) official seal . use hall or slmilaril facility: require on-site r (13420244) r between n750 and 900 �_ .� —�G \ ■1��,� Notary Public :spaces: limit vehicular 1 C : , ingress and egress to one point of aces on Courtland Road,N.E..and One point of access Carver Avenue.NE require certain landscaping to be `QY A Lq" "it atamas and maintained on least fifteen area:tJ Yd the total d PUBLISHED ON: 08/28 09/04 -2 42.• NOTARY NOTARY '. -k require to bed % CO: G" supplemented by a rain PURI II. — water harvesting system. - * : REG.; /0640930 : jr = The applicant proposes to proffer conditions that : MY CONMiSS'ON t r restrict materials on the south.west and east side of I � 1Ri. L as proposed building to l ' i(� terialsotherthanmetal, a'ah .. ..'" `�` buildiinglrl°naoi panels: gal TOTAL COST: 1,128 .24 ,bb,./22( ,�F minimum tree Per 50(cell■ A 1FI be planted along Courtland i FILED ON: 09/04/13 Moog)) + Authorized q ///''' --Signature: /fA/,�,(, {- C./-/� 0JAL, , Billing Services Representative <6 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave. S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at (540) 853-1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold a public hearing on September 10,2013, at 1:30 p.m., or as soon as the matter may be heard, to consider this application: Application by 360 Toyota, L.L.C. to rezone the property and repeal conditions proffered as part of a previous rezoning at 1530 Courtland Road,N.E., bearing Official Tax No. 3070316, and a portion of the property located at 1684 Courtland Road,N.E., bearing Official Tax No. 3070322. The application is to rezone Official Tax No. 3070316 from Downtown(D), with conditions, and the southwestern 1.5542 acre portion of Official Tax No. 3070322 from Light Industrial District(I-I) to Commercial-Large Site District (CLS),with conditions. The conditions proposed for repeal, adopted through the enactment of Ordinance No. 36213-012103, limit the use to a coliseum, stadium, exhibit hall or similar facility; require on-site parking to be limited to between 750 and 900 spaces; limit vehicular ingress and egress to one point of access on Courtland Road, N.E., and one point of access on Carver Avenue, N.E.; require certain landscaping to be planted and maintained on at least fifteen percent of the total site area; and require stadium field irrigation to be supplemented by a rain water harvesting system. The applicant proposes to proffer conditions that restrict materials on the south, west and east side of a proposed building to materials other than metal building panels; require a minimum of one large deciduous tree per 50 feet be planted along Courtland Road, N.E., and along a proposed entrance drive and for each required landscape island in the customer parking area; and require an entry feature at the entrance on Courtland Road, N.E., consisting of trees, shrubs and/or architectural features. The land use categories permitted in CLS include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum floor area ratio of 5.0. The comprehensive plan designates the property for large scale commercial and light industrial/commercial use. The proposed use for the property is motor vehicle sales and service establishment, new and used, including motor vehicle body painting and repair. Rebecca Coekram, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid application on September 16, 2013, at 7:00 p.m., or as soon as the matter may be heard. Stephanie M. Moon, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on September 11, 2013, at 1:00 p.m., or as soon as the matter may be heard to consider this application: Application from Jason D. Newsome, for property located at 2001 Patterson Avenue, S. W., bearing Official Tax No. 1312709, zoned CG, Commercial-General District, for a special exception pursuant to Section 36.2-315, Zoning, Code of the City of Roanoke (1979), as amended, to permit outdoor storage as an accessory use to a General or Special Trade Contractor or Tradesman's Shop, at this location. Rebecca Cockram, Secretary, City Board of Zoning Appeals Please publish in newspaper on August 28 and September 4, 2013. Please bill and send affidavit of publication to: Rebecca Cockram, Secretary City Planning Commission Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1730 Please send affidavit of publication to: Stephanie M. Moon, MMC, City Clerk 215 Church Avenue, S. W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 (540) 853-2541 Revised 8.26.13 11:15 p.m. AFFIDAVIT APPLICANT: 360 Toyota, L.L.C. LOCATION: 1530 and 1684 Court land Rd., N.E., Tax Nos. 3070316 & 3070322 REQUEST: Rezoning, conditional COMMONWEALTH OF VIRGINIA TO-WIT: CITY OF ROANOKE ) The affiant, Rebecca Cockram, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 28st day of August, 2013, notices of a public hearing to be held on the 10th day of September, 2013, on the request captioned above to the owner or agent of the parcels as set out below: Tax No and Owners Name and Address 2041341 RYi LLC 210 CARVER AVE NW ROANOKE VA 24012 2041817, 3080433 CITY OF ROANOKE VIRGINIA 3020102 PREMBHAV S CORPORATION 308 ORANGE AVE ROANOKE VA 24016 3020117 BLUE EAGLE PARTNERSHIP LLC 1502 WILLIAMSON RD ROANOKE VA 24012 3020118 MAY INVESTMENTS OF ROANOKE LLC 316 ORANGE AVE NE CITY OF ROANOKE r:43/4 OFFICE OF THE CITY CLERK -.$ 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: elerleMroanokeva.gov STEPHANIE M.MOON,MMC JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk September 10, 2013 CECELIAT.WEBB,CMC Assistant Deputy City Clerk Sean Home Balzer and Associates 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Home: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing has been advertised for Monday, September 16, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on a request of 360 Toyota, L.L.C., to rezone property located at 1530 Courtland Avenue, N. E., from Downtown (D), with certain proffered conditions; and a portion of 1684 Courtland Avenue, N. E., from Light Industrial District(I-1),to Commercial-Large Site District (CLS), with certain proffered conditions; and repeal conditions proffered as part of a previous rezoning adopted by Ordinance No. 36213-012103. It will be necessary for you, or your representative, to be present at the September 16th public hearing. Failure to appear could result in a deferral of the matter until a later date. WSincerely, 1YV-� ALL)Stephanie M. Moon, MMC l City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 -l. Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanakeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON,MMC Deputy City Clerk City Clerk September 10, 2013 CECELIA T.WEBB,CMC Assistant Deputy City Clerk To Adjoining Property Owners Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing has been advertised for Monday, September 16, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on a request of 360 Toyota, L.L.C., to rezone property located at 1530 Courtland Avenue, N. E., from Downtown (D), with certain proffered conditions; and a portion of 1684 Courtland Avenue, N. E., from Light Industrial District(I-1), to Commercial-Large Site District (CLS), with certain proffered conditions; and repeal conditions proffered as part of a previous rezoning adopted by Ordinance No. 36213-012103. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Development at 540-853-1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. Sincerely, Stephanie M. Moon, MMC l City Clerk SMM:ctw City Manager-Misce 10-17-13 OFFICE OF THE CITY ENGINEER Noel C.Taylor Municipal Building 215 Church Avenue,SW, Room 35o Roanoke,Virginia 2Gou ROA N O K E 540.853.2731 www.roanokegov.com October 1 5, 201 3 Dear Peters Creek Residents/Property Owners: Re: Peters Creek Area Flooding Public Meeting Announcement As a follow-up to the flooding experienced in your neighborhood last July, the City of Roanoke will hold a public meeting to announce and discuss its plans for floodplain mitigation and response in your area. As the attached flyer explains, City Staff will highlight basic floodplain concepts, explain the history of the Peters Creek Watershed, and inform you of recent and future efforts to mitigate flooding in your area. The public meeting will be held on Thursday, October 24' at 7:00 pm at Fire Station #13 which is located on the corner of Peters Creek Road and Appleton Avenue. Please join us to learn about and discuss what the City of Roanoke has proposed for your area. If you have any further questions, please feel free to contact me at 540-853- 2734. Sincerely, i / Megan Scott, FIT, CFM Civil En ineer I MSS:gb Cc: Christopher Morrill, City Manager Sherman Stovall, Assistant City Manager Bob Bengston, Director of Public Works Phil Schirmer, City Engineer Josephus Johnson-Koroma, Civil Engineer II ROANOKE Join the City of Roanoke for a Public Meeting about Peters Creek Area Flooding Location: City of Roanoke Fire Station #13 4330 Appleton Avenue, NW Date: October 24, 2013 Time: 7:00 PM City Staff will discuss and answer questions about: Floodway and Floodplain Issues The History of the Peters Creek Watershed at. it ...; City Activities Following the July Flood Grant Opportunities Debris Clean Up Future Floodplain Mitigation Activities For more information, please contact Megan Scott at 853-2734 or Megan.Scott @roanokeva.gov • COMMITTEE VACANCIES/REAPPOINTMENTS September 16, 2013 VACANCIES: Three-year term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates ending June 30, 2016. Unexpired term of Barry Baird as a member of the Building and Fire Code Board of Appeals ending June 30, 2015. Unexpired term of Valerie N. Hale as a member of the Fair Housing Board ending March 31, 2016. Four-year terms of office of Alison S. Blanton and Aaron M. Copeland (knowledge in historic preservation)as members of the Architectural Review Board ending October 1,2013. Inasmuch as Ms. Blanton has served three consecutive terms of office, she is ineligible to serve another term. Four-year terms of office of Vickie H. Bibee and Brian Redd as Directors of the Economic Development Authority ending October 20, 2013. Three-year terms of office of J. A. Robertson (Tower) and Timothy P. Meadows (Tower) as members of the Towing Advisory Board ending October 31, 2013.