HomeMy WebLinkAboutCouncil Actions 12-02-13 ROSEN
39816-120213
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ROANOKE CITY COUNCIL/ROANOKE CITY
SCHOOL BOARD/
STATE AREA LEGISLATORS
DECEMBER 2, 2013
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, December 5 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, December 7 at 4:00 p.m. Council Meetings are offered with
closed captioning for the hearing impaired.
1. Call to Order -- Roll Call.
• City Council - Council Member Price was absent. Vice-Mayor Rosen and
Council Member Lea arrived late.
• Roanoke City School Board — All Present.
2. Welcome and Opening Remarks.
At this point, Council Member Lea entered the meeting. (9:03 a.m.)
The Mayor welcomed the School Board Members and area legislators in
attendance; and acknowledged the presence of the candidates in the audience
running for the 11th Delegate Seat.
Mayor Bowers advised that due to a scheduled court hearing, he would
have to leave the meeting during the legislative presentation.
At this point, Vice-Mayor Rosen entered the meeting. (9:05 a.m.)
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The following items were considered prior to the joint meeting:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6-0)
A communication from Council Member Anita J. Price, Chair, City Council
Personnel Committee requesting that Council convene in a Closed Meeting to
discuss a personnel matter, being the mid-year performances of Council-
Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950),
as amended, was changed to a personnel matter, being the performance of a
Council-appointed Officer. (6-0)
There being no additional items for action, the agenda was considered as presented.
3. Presentation of the City/School 2014 Legislative Program. Council Member
Raphael E. Ferris, Chairman, Legislative Committee.
During the presentation, the Mayor relinquished the Chair to the Vice-Mayor and
left the meeting.
4. Closing Remarks by Area State Legislators, Council Members, School Board
Trustees, and City Officials.
5. Recessed — 10:07 a.m.
AT 10:27 A.M., THE COUNCIL MEETING RECONVENED TO CONSIDER THE
REMAINING AGENDA ITEMS:
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD TO BE HELD ON MONDAY, JANUARY 6, 2014, at
9:00 A. M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING. Items to be submitted to the City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE VICE-MAYOR AND MEMBERS OF COUNCIL.
NONE.
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BRIEFINGS:
• Bank-On Roanoke Valley Program - 15 minutes
• Stormwater Regulation Update - 30 minutes
• Parks and Recreation Master Plan Status - 30 minutes
AT 11:59 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., FOR CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM,
ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
DECEMBER 2, 2013
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. Council Member Price was absent.
The Invocation was delivered by The Reverend James R. Foringer,
Pastor, Christ Church of Northside.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, December 5 at 7:00 p.m., and Saturday, December 7 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
BUILDING AND FIRE CODE BOARD OF APPEALS
(ONE UNEXPIRED TERM ENDING JUNE 30, 2015)
ROANOKE NEIGHBORHOOD ADVOCATES
(ONE THREE-YEAR TERM OF OFFICE)
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of the Southeast Tourism Society Shining Example Award.
Lee Wilhelm, Chair, Board of Directors, Roanoke Valley Convention and
Visitors Bureau, presented the award to the City.
Accreditation Recognition of the Roanoke City Sheriffs Office.
The State Department recognized Sheriff Octavia Johnson and staff on the
accreditation.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to one request for public hearing
from the City Manager.
C-1 Minutes of the regular meeting of Council held on Monday, October 7,
2013.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, December 16, 2013, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the vacation of a stormwater
drainage easement extending from Franklin Road, S. W., northwesterly to Ore
Branch Bridge.
RECOMMENDED ACTION: Concurred in the request.
C-3 A communication from the City Manager recommending adoption of the
Calendar of Events for Budget Development Activities for Fiscal Year 2014 -
2015.
RECOMMENDED ACTION: Concurred in the request.
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C-4 A communication from Martha S. Mavredes, Auditor of Public Accounts,
Commonwealth of Virginia, with regard to the audits of the Treasurer,
Commissioner of the Revenue, Sheriff and Commonwealth's Attorney for the City
of Roanoke for the year ended June 30, 2013.
RECOMMENDED ACTION: Received and filed.
C-5 Reports of qualification of the following individuals:
Kirk Bates as a member of the Building and Fire Code Board of
Appeals for a three-year term of office ending June 30, 2016;
Aaron M. Copeland as a member of the Architectural Review Board
for a four-year term of office ending October 1, 2017; and
Timothy P. Meadows and Jeffrey A. Robertson as members of the
Towing Advisory Board ending October 31, 2016.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from Council Member David B Trinkle regarding a
presentation on Sustainable Funding for Arts and Culture. Presentation
was considered at the end of 2:00 p.m. session agenda.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Roanoke Neighborhood Advocates - 20 minutes
Annual Report (Braxton Naff, Chair)
Received and filed.
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ITEMS RECOMMENDED FOR ACTION:
1. Approval of additional holiday leave for all City employees in
recognition of outstanding service throughout the year.
Adopted Resolution No. 39816-120213 (6-0).
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
Leaf Collection Update
• Last week for collection beginning December 8.
• City only accepting biodegradable paper bags.
• Place leaf bags on curb same day as paper recycling pick-up.
• Residents may set out up to six plastic bags of leaves on their bulk
collection week throughout the year.
Upcoming Event
Dickens of a Christmas — a Signature Event for Downtown Roanoke — will
be held on Fridays in December:
• Dec. 6 — the Annual Tree Lighting Ceremony takes place starting at
5:30 p.m. Mayor Bowers will officiate.
• Dec. 13 —the Christmas Parade will begin at 6 p.m.
• Dec. 20 — the SPCA Pet Costume Contest will be held beginning at 6 p.m.
b. DIRECTOR OF FINANCE:
1. Financial Reports of the City of Roanoke and Roanoke City Public
Schools for the period ended October 30, 2013.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution to urge the U. S. House of Representatives to adopt the
Marketplace Fairness Act to level the playing field for local retail
businesses by allowing individuals States the authority to streamline their
sales tax laws and collect sales taxes directly from online retailers.
Adopted Resolution No. 39817-120213 (6-0).
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b. A resolution requesting that the General Assembly support a First
Day Introduction requirement for Bills with Local Fiscal Impacts.
Adopted Resolution No. 39818-120213 (6-0).
c. A resolution accepting the resignation of Ann H. Shawver as Director
of Finance for the City of Roanoke on May 15, 2014.
Adopted Resolution No. 39819-120213 (6-0).
There being no additional items for action, a briefing with regard to Sustainable
Funding for Arts and Culture Presentation was presented. (Council Member
Trinkle and David Wine)
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Bestpitch acknowledged receipt of a letter
submitted by the City Attorney regarding the voting precincts. He
suggested that the ordinance be adopted in 2014, hold a public
hearing in the fall of 2014 and take effect in 2015. Without objection
by the Council, the Mayor authorized the City Manager to hold a
public hearing on the matter in the fall of 2014.
Mayor Bowers advised of a traffic concern at the intersection of 13
Street and Jamison Avenue, S. E. Elderly pedestrians are unable to
cross the street safely in motorized vehicles. The matter was referred
to the City Manager for review.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Reappointed Terry Cundiff and Drew H. Kepley as members of the
Board of Zoning Appeals for three-year terms of office, each,
commencing January 1, 2014 and ending December 31, 2016.
Reappointed Michael P. Wright as a member of the Towing Advisory
Board for a term of office ending October 31, 2016.
Appointed City Sheriff-Elect Tim Allen as a City representative of the
Court Community Corrections Regional Criminal Justice Board for a
term of office commencing January 1, 2014 and ending June 30,
2016.
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Appointed Katie Coffield to replace Alison Blanton as a member of
the Architectural Review Board for term of office ending October 1,
2017.
CERTIFICATION OF CLOSED MEETING.
(5-0, Mayor Bowers abstained from voting, inasmuch as he was not present
during the Closed Meeting.)
12. ADJOURNED - 4:02 P. M.
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�Q t CITY OF ROANOKE
� , � CITY COUNCIL
�
215 Church Avenue,S.W.
Noel C.Taylor Municipal Building,Suite 456
Roanoke.Virginia 24011-1536
Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145 Council Members
Mayor William D.Bestpitch
Raphael E."Ray"Ferris
Sherman R Lea
Anita J. Price
Court G. Rosen
David B.Trinkle
December 2, 2013
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, December 2, 2013. Best wishes for a successful meeting.
Sincerely,
(714,thcqyalAgALL)
Anita J. Price
Council Member
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----.......„-- 2014 Legislative Program
CITY COUNCIL SCHOOL BOARD
David A. Bowers, Mayor Todd Putney, Chair
Court G. Rosen, Vice-Mayor Suzanne Moore, Vice-Chair
William D. Bestpitch Bill Hopkins
Raphael E. Ferris Mae G. Huff
Sherman P. Lea Annette Lewis
Anita J. Price Lori Vaught
Dr. David B. Trinkle Dick Willis
CITY MANAGER SUPERINTENDENT
Christopher P. Morrill Dr. Rita D. Bishop
Daniel J. Callaghan
City Attorney
464 Noel C. Taylor Municipal Building
Roanoke, VA 24011
540-853-2431
INTRODUCTION
The City Council is pleased to commend this Legislative Program for consideration by
the 2014 Session of the General Assembly. The City Council, representing all the people of
our Six-Time All-America City, is uniquely qualified to understand the legislative needs of
City government and our people. We are of the opinion that this Program is responsive to
those needs. As a policy matter, we continue to believe that local governments are the best
vehicles for the delivery of many services to the public because local governments are closest
to the people and the most responsive. We continue to be concerned about the cumulative
effect of Federal and State legislative and regulatory mandates, many of which are unfunded,
the continued erosion of local revenue sources, and the State's fiscal woes.
This Program is a combined Program for City Council and the School Board. You will
note that we have made a conscientious effort to pare our Program down to the issues that we
believe are most important to the citizens of this City. The City Council portion was prepared
by the City Attorney, Daniel Callaghan, with the assistance of comments and suggestions from
Council members, City administrators, and citizens. The School Board portion was prepared
with the assistance of advice and comments from the School Board and administrators. The
entire Program has been carefully reviewed by City Council's Legislative Committee, which
consists of all the members of Council, and Annette Lewis and Dick Willis of the School
Board. Upon the recommendation of the Legislative Committee,the Program was adopted and
endorsed by City Council on November 4,2013. See Resolution No. 39801-110413 a copy of
which is attached.
If during the course of the Session our legislators have questions concerning the position
of the City or School Board on legislative matters, they are encouraged to contact us. I also
know that representatives of the City and School Board will be in contact with our legislators
on many occasions during the 2014 Session, and their consideration of these communications is
deeply appreciated. With the support of our legislators, and this City is fortunate to have
legislators who are most supportive and responsive to the needs of our City and its citizens, I
know that our City government and School Division will be improved and that the quality of
life for our citizens will be advanced.
David A. Bowers, Mayor
Roanoke City Council
2014 Legislative Program
In addition to the local issues discussed below, we incorporate the 2014 Legislative Program and policy
statements of the Virginia Municipal League. The 2014 VML Legislative Program and policy statement
can be found at http://www.vml.org/Legact.html
Passenger Rail Service
The City of Roanoke applauds the Governor and the General Assembly for the historic enactment of the 2013
Transportation legislation which made possible the extension of passenger rail service to Roanoke. Roanoke
City Council will continue its collaborative efforts with the Virginia Department of Rail and Public
Transportation, Norfolk Southern Railway Corporation, and AMTRAK to develop, finance, and construct the
essential infrastructure improvements to make passenger rail service operational in Roanoke as soon as
practical. The City of Roanoke strongly supports further extensions of passenger rail service to localities south
and west of Roanoke.
Improvements to Interstate Highway Infrastructure
The City urges the Governor, the General Assembly, and the Virginia Department of Transportation to take all
steps necessary to pursue all available funding for improvements to expand and improve Interstate 81 and
commence construction of Interstate 73 from Interstate 81 to the North Carolina border, including
improvements to Interstate 581 and redesignation of Interstate 581 to Interstate 73. These projects are critical
components in the improvement of transportation infrastructure in the Roanoke Valley and Southwest Virginia.
Improvements in transportation infrastructure and facilities are essential to the maintenance and expansion of
economic development throughout our region.
Expand opportunities for public private on street parking agreements.
State Code imposes restrictions on localities which limit the ability of localities to create innovative
relationships with private parties to implement, operate, and enforce comprehensive on-street parking facilities.
As one example, current provisions of State Code allow cities with populations in excess of 100,000 people to
enter agreements with private parking management companies. This limitation forces Roanoke to maintain a
myriad of parking regulations based solely on it current population. Roanoke recommends three (3) changes to
State code to address parking issues:
Issuance and Collection of Parking Violations -
Amend Section 46.2-1220 to allow any city with a population of at least 90,000 persons to enter into
management contracts that will authorize employees of the private management company to issue parking
tickets for violations.
Amend all applicable subsections of Section 46.2-1225 to allow personnel employed by a management
company under contract with a locality to collect unpaid parking tickets and citations.
Enforcement Actions (immobilization or towing)—
Amend Section 46.2-1246 to allow private management companies, under contract with localities, to
immobilize or remove vehicles with more than three (3) outstanding parking violations at on-street parking
facilities.
Enforcement Actions (confiscation of windshield placards used in violation of law—
Current State Code authorizes a law enforcement officer or private security guard to confiscate windshield
placards used in violation of law. Amendments to Section 46.2-1255 are needed to allow employees of a private
parking management company under agreement with a locality similar authority.
These suggested amendments will provide Roanoke and other localities with more options in the development
of efficient, comprehensive, and coordinated parking regulations for parking within the locality, whether such
parking is at a municipal off-street parking facility or on-street parking facilities.
Plastic Bags
The City supports legislation that will enable the City to charge and collect a fee for the use of plastic shopping
bags provided by retailers to its customer. The goal of such legislation is to provide the City with a revenue
source to fund clean-up actions associated with persistent littering. These clean-up activities will assist the City
in meeting its mandated MS4 stormwater permit requirements and enhance the livability and attractiveness of
The Star City.
Streamlined Eviction Process
Current State Code includes no provisions that establish an expedited eviction process available to landlords in
circumstances in which a tenants whose behavior breaches the peace and laws of a civil society. Presently,
local police must respond to such activities and landlords have few options to address this problem.
The City recommends the enactment of an Exigent Eviction Process for such situations. The Exigent Eviction
Process would require the submission of a written statement, made under oath, of the circumstances that warrant
such an eviction. A magistrate would determine whether the circumstances establish, by a preponderance of the
evidence, that the eviction process should be initiated. If such a process is warranted, a law enforcement officer
will serve the tenant with notice of the proceeding and the opportunity to appear at a hearing. The burden of
proof to warrant the eviction is upon the landlord.
The proposed legislation should include safeguards for the tenant to avoid an untruthful, discriminatory or
malicious landlord.
Methamphetamine laboratories
Localities confront significant costs associated with the illegal activity of the operation of methamphetamine
labs within their jurisdictions. In addition to the social costs incurred from illegal drug manufacture, sale,
distribution, and use, localities face real economic cost for cleaning up properties contaminated by the operation
of methamphetamine laboratories. The City recommends two pieces of legislation to assist localities in the
recovery of these expenses:
Clean-up fee-
Enact enabling legislation that will allow localities to impose a $2.00 fee on all traffic and criminal convictions.
This fee will be placed in a non-reverting account dedicated solely to clean-up of methamphetamine labs. The
City estimates that this fee would produce approximately $30,000 annually. In FY2015, the City's direct costs
for clean-up exceeded $16,800.
Methamphetamine byproduct as pollutant—
•
Courts have held that the byproducts of a methamphetamine laboratory do not constitute a pollutant under
current environmental pollution codes and regulations. Inclusion of such byproducts as a pollutant will allow
local law enforcement to seek relief against property owners that allow others to use the property for this illegal
activity.
Unfunded Mandates
The City opposes any new state mandates that are not fully funded by the Commonwealth. The City also
opposes the continuation of state mandates for which the Commonwealth proposes to shift the fiscal
responsibility for such programs to localities.
Protect local revenue sources
For several years, localities have confronted the threat that the General Assembly will repeal local revenue
sources, including Business Professional and Occupational Tax (BPOL) and/or Machinery and Tool Tax
(M&T). Repeal of such revenue sources will create havoc in local budgets. For example, repeal of BPOL and
M&T will eliminate $15M in annual revenue to Roanoke City. This reduction will penalize Roanoke City
Schools by eliminating $6M in annual revenue unless the General Assembly provides another stable and
assured revenue source, Roanoke City would need to raise real estate taxes by $0.20 per $100 valuation. The
General Assembly cannot eliminate these local revenue sources under the guise of tax reform unless the General
Assembly enacts another revenue source that is secure from further legislative threats.
Proponents for the elimination of BPOL and M&T argue the loss of these revenues will be replaced by revenues
generated through economic expansion. In Roanoke City, the growth of the remaining local, performance-
based taxes would need to exceed 20% annual growth to simply replace the $15M lost by the repeal of BPOL
and M&T. Proponents also fail to acknowledge the benefit of allowing localities to repeal these taxes on a local
basis. In recent years, some localities eliminated some local taxes based on the particular local economics.
Allowing localities to manage their budgets through prudent application of appropriate local revenue sources
creates efficient, effective, and equitable local government.
Enabling legislation to authorize tax amnesty program
Current state law permits appropriate localities, to accept compromises for the payment of local taxes, as well as
interest and penalties assessed for such taxes. See Section 58.1-3994, Code of Virginia, (1950) as amended.
This authority appears limited to individual cases. Localities should have the authority to develop tax amnesty
programs that are tailored to the unique circumstances confronting localities. These programs will provide
localities with the opportunity to create programs to encourage prompt collection of overdue taxes and provide
incentives that ensure participation of taxpayers. Local tax amnesty programs will enhance local central and
local autonomy in establishing programs that are workable, effective, and sensitive to local objections.
Public Service Centers to be located where citizens can access them by Public Transportation
The City requests that the Commonwealth and Federal governments to locate service centers that serve the
citizens of the City of Roanoke, such as social security offices and probation offices in areas that are accessible
to citizens in need of public transportation.
Advertising City Procurements
The City supports legislative proposals to allow procurements made by the City and other Virginia localities to
be advertised on the Commonwealth's Internet procurement portal, known as "e-va". The website address is
www.eva.virginia.gov. This legislation should be local option. Having local and state procurements on the
same website is both pro-business and pro-taxpayer and is in keeping with Virginia's policy of open
government in the sunshine. Localities should continue to be allowed to publish and archive procurements on
their own websites as well.
Uranium Mining
The City supports continuation of the moratorium on uranium mining and milling in the Commonwealth for
public safety and public health. Further, the City opposes state funding being used to develop regulations for the
mining or milling of uranium and the City encourages the General Assembly to include such provision in the
State Budget.
Domestic Violence
The City urges the General Assembly to fund supervised visitation programs for families confronting domestic
violence. Presently, Total Action for Progress (TAP) operates Sabrina's Place which is the only comprehensive
program in the Commonwealth that provides domestic violence focused supervised parental visits and child
exchanges. TAP provides this service to Roanoke and the Roanoke Valley region. Currently, the federal
Department of Justice provides funding for Sabrina's Place. However, the federal funding will be merged into
other court related programs and the designated funding for supervised visitation will be eliminated. The City
urges the General Assembly to establish funding of supervised parental visitation and child exchange programs
such as Sabrina's Place because such programs are a critical component of efforts to curb domestic violence.
•
City of Roanoke Public Schools
2014 Legislative Program
Finalize Revisions to State Mandated Accountability Tests Prior to School Year of Administration
The City and Roanoke City Schools acknowledge the importance of assessing student performance through the
use of standardized tests. However, staff development and student instruction is critical to student
preparedness. The implementation of more rigorous items in the same year that the tests are to be administered
assume that the students have had more rigorous standards in prior grades, and even with good instruction it is a
challenge to adjust and catch up in such a short amount of time. Additionally, the lack of proper notice presents
an overwhelming challenge for large groups of students with low parental involvement; lack of availability of
computers at home; and/or students in need of individualized, specialized attention. The absence of timely
notification regarding longer tests and changes in item format, including technology enhanced items results in
significantly longer testing sessions. This creates a stamina issue, especially for elementary students who are
unable to sustain hours of attention to testing. Any and all revisions to the SOL or other state mandated
accountability test(s), including but not limited to policies, procedures, language and format should be
completely implemented by December 31 of the school year prior to the test administration for the succeeding
school year.
Allow Roanoke City School Board to select the School Start Date.
The City and the Schools support amendments to Virginia Code Section 22.1-79.1 that would afford the
Roanoke City School Board the discretion to select the School Start Date that best suits the needs of its students
and those of the school division. The control of the public school calendar by the local school board would
provide local flexibility and control over opening dates to allow the Roanoke City School Board to have time to
provide for required remediation and teacher training. Additionally, it would allow the Roanoke City School
Board to ensure its schedule does not conflict with the articulation agreement with Virginia Western
Community College (ref. Virginia Code Section 23-9.2:3.02) which allows dual enrollment opportunities for its
students. RCPS would be able to schedule exams for dual enrollment classes based upon the Virginia Western
Community College exam schedule. Furthermore, RCPS believes that additional instructional days prior to
administering the Standards of Learning (SOL) tests would result in improved student performance on the SOL
tests.
Funding for Education.
The State has a constitutional duty to meet its education funding obligations. The Roanoke City Schools is
operating with the same level of state funds provided in 2009. The City and Schools support full funding of
State education programs including the Standards of Quality, incentive, categorical, and school facilities
programs. The City and Schools oppose changes in methodology and changes in the division of financial
responsibility that result in a shift of funding responsibility from the State to localities. As an example, the City
and Schools oppose the elimination or decrease of State funding for State mandated benefits for school
employees. The State should consider alternatives to generate additional funds to fulfill the constitutional
commitment to education. Alternatives could include raising the sales tax or decreasing the amount of funding
for the personal property tax exemption program.
The City and the Schools oppose policies that lower State contributions to education under the Standards of
Quality or other programs, but do nothing to address the cost of meeting the requirements in the Standards of
Accreditation and Standards of Learning. The State should not continue to maintain and increase educational
requirements while at the same time decreasing State funding.
al
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of November, 2013.
No. 39801-110413.
A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to
the City's delegation to the 2014 Session of the General Assembly.
WHEREAS, the members of City Council are in a unique position to be aware of the legislative
needs of this City and its people;
WHEREAS, previous Legislative Programs of the City have been responsible for improving
the efficiency of local government and the quality of life for citizens of this City;
WHEREAS, Council is desirous of again adopting and endorsing a Legislative Program to be
advocated by the Council and its representatives at the General Assembly; and
WHEREAS, the Legislative Committee of City Council has by report, dated November 4,
2013, recommended to Council a Legislative Program to be presented at the 2014 Session of the
General Assembly;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
1. The Legislative Program transmitted by report of the Legislative Committee, dated
November 4, 2013, is hereby adopted and endorsed by the Council as the City's official Legislative
Program for the 2014 Session of the General Assembly.
2. A joint meeting of the School Board and City Council will be held on Monday,
December 2, 2013, at 9:00 a.m., to present the 2014 Legislative Program to the Senators and
Delegates.
ATTEST:
Are
7 Of/' City Clerk.
K.\LEGIS\2014-15 Program\resolution adopting program.doc
�I, CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540)853-1145
DAVID A.BOWERS
Mayor
December 2, 2013
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
December 2, 2013
VACANCIES:
Unexpired term of Barry Baird as a member of the Building and Fire Code Board of Appeals ending
June 30, 2015.
Unexpired term of Valerie N. Hale as a member of the Fair Housing Board ending March 31, 2016.
Unexpired term of Christopher Pohlad-Thomas as a member of the Parks and Recreation Advisory
Board ending March 31, 2014.
Unexpired term of Taren McCoy as a member of the Roanoke Public Library Board ending June 30,
2014.
Three-year term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates
ending June 30, 2016.
Three-year terms of office of Terry Cundiff and Drew H. Kepley as members of the Board of Zoning
Appeals ending December 31, 2013.
Three-year term of office of Vincent G. Dabney as a City representative of the Blue Ridge
Behavioral Healthcare, Board of Directors ending December 31, 2013.
Expiration of the term of office of The Honorable Octavia Johnson, City Sheriff as a City
representative of the Court Community Corrections Regional Criminal Justice Board ending
June 30, 2013.
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue,S.W.
Noel C.Taylor Municipal Building Suite 456
Roanoke,Virginia 24011-1536
-
Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145 Council Members
Mayor William D.Bestpitch
Raphael E."Ray"Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B.Trinkle
December 2, 2013
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to request a Closed Meeting to discuss a personnel matter, being the performance
of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
Sincerely,
r4cdxj
Anita J. Price, Chair
City Council Personnel Committee
AJP:ctw
f3i7I No. l
BANK ON
ROANOKE
V A L L E Y
Easy Affordable Banking
BANK ON ROANOKE VALLEY:
a Public-Private Partnership to
Increase Family Financial Stability
Roanoke City Council Workshop
December 2, 2013
� jAy
The Financial • •State of Families
in America ROANOKE
V A L L E Y
Easy Affordable i3ankrng
• More than one in 10 adults in America are currently
disconnected from the mainstream banking system and
pay out extra dollars for costly alternative financial
products such as payday lenders and title loans.
✓ As many as 44% of households in America lack the cash
savings to survive three months at the federal poverty
line in the event of a loss of income.
ry
Unbanked and Underbanked BANK ON
in the City of Roanoke V A L L E Y
Easy Affordable 13aviking
Unbanked and Underbanked Households in Roanoke and Surrounding Areas
Roanoke Roanoke Metro Virginia United States
% Unbanked Households 9.1% 5.2% 5.1% 7.7%
#Unbanked Households 3,839 6,525 149,768 9,085,000
% High Unbanked Census Tracts n/a 28.1% 38.5% 41.9%
% Underbanked Households 21.1% 18.3% 15.5% 17.9%
#Underbanked Households 8,901 22,963 455,178 21,276,000
Total Households 42,187 125,485 2,936,634 118,533,476
9• 143/0 Data Definitions
of households in Roanoke Unbanked: No checking or savings account.
are unbanked
Underbanked: Has an account, but continues to
Q�,�
rely on alternative financial services, like check-
21. 1 to cashing services, payday loans, rent-to-own
agreements or pawn shops.
of households in Roanoke
are underbanked High Unbanked Census Tracts:Areas in which the
percentage of unbanked households is greater
than the national average of 7.7%.
The metro area is defined as the surrounding metropolitan or micropolitan statistical area and consists of the following counties:Botetourt,
Cram, Franklin, Roanoke,Roanoke,Salem.
Sources:Unbanked and underbanked data for the United States,the SO states and the District of Columbia,and the 69 largest MSAs are from the
FDIC National Survey of Unbanked and Underbanked Households.
... . . . . . . . . . . . . . . . . . . . . . . . . . ..... _. - __. . . . . . . _. . . . _. _. . . . ... ... .
BANK ON
Why is being a part of a financial
institution important? ROANOKE
VALLEY
Easy Affordable Banking
✓ Without an account it is difficult for unbanked families to:
• Build savings and assets
• Respond to emergencies
• Keep their money safe
✓ Unbanked families must rely on expensive alternative
systems to manage their money
• Check cashers • Auto title lenders
• Payday loan providers • Rent-to-own stores
• Pawn shops
BANK ON
What is Bank On ? .. ,.
ROANOKE
V A L L E Y
Easy Affordable Banking
✓ Provide "qualified" residents with the opportunity to open a low
cost or free "starter" checking and/or savings account
✓ Provide a "second chance" for those with previous banking
issues or a positive first experience for those with no previous
banking relationships
✓ Raise awareness among consumers about the benefits of
account ownership
✓ Provide increased access to financial services for those
who've had a negative previous experiences in the past
✓ Provide quality financial education to help residents:
• Start saving for the future • Increase their assets
• Build/improve credit • Improve their financial stability
t
) .NON AK
Why is the City of Roanoke
supporting Bank On Roanoke Valley?pp g „ ALLEY
Easy Affordable Banking
Bank On is a key strategy in stabilizing and reducing
the poverty rate for City of Roanoke residents; and
strengthening our local community!
✓ Without a bank account, families spend hundreds of dollars a
year on check cashing fees and money orders.
✓ The unbanked have no safe place to keep their money, and
are more likely to be victims of crime.
✓ In the event of a disaster, like a fire, families have no way to
access money remotely.
✓ Studies show that the unbanked are less likely to save and
build assets.
BANK ON
History of Bank On
ROANOKE
V A L L E Y
Easy Affordable Banking
✓ Initially started by City of
San Francisco in 2006 ==:BANK ON= EVERYONE DESERVES A CHANCE.SAN FRANCISCO LEARN HOW YOU CAN OPEN A BANK ACCOUNT TODAY.
3
EVERYONE K WELCOME
HOME rEPTETArtfq a , i 5 ;i rEr W`s �-
Nara/Help,Wen,Y spend hundreds of dollars a year at a - 9 com an when you can deposit your money fon
en^e nax*aegn.a tin
Results o f Bank On free and pay your Des at no additional cost?Today,everybody can get a bank account.Even you've had oneea .�erne
problems with an account in the past,have never had an account before,or don't have a Social Security
number,you can open a bank account in San Francisco Learn more> Fracas rlem.a abbe pnc^"2.1.1
San Francisco:
WHY DO I NEED HOW DO I OPEN MANAGING FACTS
AN ACCOUNT? AN ACCOUNT? YOUR FINANCES a.Cara••= =-r
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?arrcpetng Banks and Crecy deans. Find a Bank a Croat Ueerr Fed a think or Crete uece•
America are urduraep.
• 80% o f accounts active Savings Cexrdster. FAO, Best Money Management. ••Yilhut•bait apm;mt r...rap•portion
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HOSTING A FINANCIAL TRAINING PARTNER WITH US DOWNLOAD MATERIALS PRESS
Bank on SF offers free,high-Quay Oak On SF wares consult FM free dos aflame rcuteres .earn about Bari.en SF and cur
fnanrxl truing for dents through aganizabons and banes end ncldotg Bank an SF mart tog strategic par+nen and read press
our conrunty partners pertcpepng aeds anon to partner stet us. coda:art and a recent case study coverage about the pawing state and
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•
What we Learned about the
BANK ON
Unbanked ROANOKE
V A L L E Y
Easy Affordable Banking
Si 32% of survey respondents were unbanked
✓ If a respondent was unbanked it was due mainly to :
Not having enough money - 33 respondents ( 14%)
Too many fees - 19 respondents (8%)
Do not like dealing with banks - 14 respondents (6%)
✓ Another top reasons for being unbanked was fear of
garnishment
What we Learned about People's
BANK ON
Financial a and Lending Habits ROANOKE
V A L L E Y
Easy Affordable 13anking
✓ Based on survey results, it appears this population generally does
not or cannot borrow from non-regulated lenders.
• 192 responded — Do not borrow from non-regulated lenders
• 24 responded — Do borrow from non-regulated lenders
Out of those who were banked, 27 responded that they have a loan of
some sort from their financial institution.
Out of those who use lending
• 13 use Payday Lending
• 11 use Title Loans
• Some also identified family, friends, and other lending companies
(CitiFinancial, Main Financial)
BANK ON
What we learned about Financial --
Education Needs ROANOKE V A L L E Y
Easy Affordable Banking
Financial Education
61 respondents would like information on: Saving money on
expenses and getting their taxes done for free
59 respondents would like information on: Budgeting
• 55 respondents would like information on: Saving money on taxes
f. 48 respondents would like information on: Understanding
credit/credit reports/credit scores
✓ Other requests included how to clean up credit reports; how to
purchase a home on their current income; retirement planning ;
college funding; and how to manage their bills.
A Public-Private BK O N
Partnership , -- ,
Approach ROANOKE
V A L L E Y
Easy Affordable Banking
Shared goals and resources among financial institutions,
local governments, nonprofit and faith-community partners
UWRV serves as the backbone for Bank On Roanoke
Valley:
United Way's focus on Education , Income and Health
makes it a natural partner for Bank On
Preventive efforts like financial education are high
leverage opportunities as more and more families rely on
safety net services
BANK ON
What is Bank On Planning to do . ,�-
ROAN O KE
V A L L E Y
Easy Affordable 13anking
Formally launch on January 16, 2013 at the Roanoke
Valley Financial Fitness, Lifestyle and Career Fair
Over the next two years, through shared goals and
resources, BORV partners plan to:
Open 1 ,000 new accounts in the Roanoke Valley
Provide at least 200 hours of free adult financial
education per year at various locations in the Roanoke
Valley
Conduct marketing and outreach efforts to the unbanked
and underbanked on the importance of being connected
to a financial institution
BANK ON
ROANOKE
V A L L E Y
Easy Affordable Banking
What questions do you have?
BANK ON
Eas, Affordable Banking
ROANOKE
THANK YOU
FOR SUPPORTING
BANK ON ROANOKE VALLIEY !
Stormwater Management
Regulations
ROANOKE
Related Programs 'ill'
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6 : A Current Program Includes:
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• ., - - Quantity & Quality Control
— Inspections & Enforcement
Stormwater Permit (VSMP)
ate,
— Issued by the state
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New Regulations
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New Regulations set forth by the State
DEQ
Agency Shift -k ip =� I tip. � IS
Key Dates:
— 1 Year Extension Granted: April 2013
— Final Draft: December 15, 2013
— Council Adopts Ordinance: March 17, 2014
— Final Submittal: April 1 , 2014
— Program Implementation: July 1 , 2014
PI(Jrlttrrac r Udall, & 1)(1Vch) niter)/
Program Changes Required
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. VIRGINIA
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Update Existing Ordinance
— Regional Collaboration
State permit coverage
— DEQ permitting website
City Issues local Stormwater Permit
— Only after State permit is issued
411161411 i
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Program Changes continued
Permit Fees (new revenue)
— VSMP fee: City Receives 72% - State Receives 28%
- Regional Normalization of local fees
Stormwater Pollution Prevention Plan
— E&S Plan, SWM Plan, Pollution Prevention Plan, & TMDL's
Design Criteria
— Threshold adjustment
— Runoff Reduction Method
— Design Manual Revisions
."
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Program Changes continued
• . . .. . , ,,. , .
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Inspections & Enforcement _�. .. q Y.N
- New Inspection Requirements Y
Maintenance & Inspections of
S W M Facilities
— New Reporting Requirements
Annual Reporting & Audits
— Every 5 years
f
PlcIrlrlir!c r Ru kcfiln & DCVO/() ITtf'f�t
Public Involvement
, 1%
i Draft Ordinance posted on
t i 1
. 1� webpage
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Public Meeting/Homebuilders
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Next Steps
Review Public Comments
Final Draft to DEQ: December 15, 2013
Evaluate comments from DEQ
Final Ordinance Adoption : March 17 , 2014
Final Submittal to DEQ: April 1 , 2014
Program Implementation : July 1 , 2014
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• Huff Lane Park
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aC, OFFICE OF THE CITY CLERK
oar
215 Church Avenue, S. W.,Suite 456
I Roanoke,Virginia 24011-1536
4 Telephone (540)853-2541
Fax (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
December 2, 2013
Pastor James R. Foringer
Christ Church at Northside
5110 Florist Road, N. W.
Roanoke, Virginia 24012
Dear Pastor Foringer:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, December 2, 2013.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
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VIRGINIA'S BLUE R1�[")�-F��
--�" � CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 2, 2013
Subject: Request a Public Hearing to Vacate a Storm Water Drainage
Easement Extending from Franklin Road S.W. Northwesterly to Ore
Branch
Background:
Ivy View, LLC (Owner), a wholly owned subsidiary of Valley Bank, is the owner of
several parcels located north of the intersection of Wonju Street and Franklin Road
and which have recently been prepared for development. These parcels identified by
Official Tax Map Numbers 1150106, 1150108 and 1150109 (Property) are impeded
from development due to the presence of an existing storm drainage easement held
by the City across portions of each parcel.
The drainage easement in question was established by Deed dated March 18, 1969,
and recorded in the Clerk's Office of the Circuit Court of the
City of Roanoke, Virginia, in Deed Book 1260, page 280. The drainage easement is
described in the Deed as "a permanent easement for storm
drain purposes over, on and upon a certain 1100 square foot strip or parcel of land,
110 feet in length, extending from Franklin Road, S.W., northwesterly to Ore
Branch..." The location of the easement is shown on the plat recorded in the Clerk's
Office in State Highway Plat Book 3, page 204, and also is shown on plats recorded in
Deed Book 1353, page 735, and in Map Book 1 , page 1430.
As the current location of the drainage easement impedes the development of the
Property, the Owner requests that the City vacate the drainage easement and, in
return, the Owner will accept the responsibility of maintaining the storm water
drainage pursuant to a Deed of Vacation and Agreement to be executed by the City
and the Owner. In the event the Owner does not maintain adequate storm water
drainage on the Property, the proposed Deed of Vacation provides that the City shall
have the right to enter the Property and take the necessary corrective actions upon
prior written notice, at Owner's expense.
Recommended Action:
Schedule a public hearing to be held on Monday, December 16, 201 3, at 7:00 pm, or
a eon t -reafter as the matter may be heard on the above matter.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Economic Development Director
Cassandra Turner, Economic Development Specialist
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 2, 2013
Subject: Adoption of Calendar of Events for Budget Development
Activities for FY 2014-2015
Considerations:
Annually, City Council approves the Calendar of Events for Budget Development
Activities for the upcoming fiscal year. The recommended Calendar of Events
for FY 2014-2015 is attached.
Recommended Action:
Approve the attached Calendar of Events for Budget Development Activities for
FY 2014-201 5.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
CALENDAR OF EVENTS
FOR BUDGET DEVELOPMENT ACTIVITIES
FISCAL YEAR 2014 - 2015
Date Budget Preparation Activities
January 6, 2014 Financial/Budget Planning Work Session
(During 9:00 a.m. Morning Briefing Session)
February 3, 2014 Financial/Budget Planning Work Session
(During 9:00 a.m. Morning Briefing Session)
March 3, 2014 Financial/Budget Planning Work Session (continued)
(During 9:00 a.m. Morning Briefing Session)
April 7, 2014 Financial/Budget Planning Work Session (continued)
(During 9:00 a.m. Morning Briefing Session)
April 21 , 2014 Recommended budget presented to City Council at
regularly scheduled meeting
April 24, 2014 Public hearings on recommended budget and tax rates
at 7:00 p.m.
May 5, 2014 Budget Study
(During 9:00 a.m. Morning Briefing Session)
May 12, 2014 City Council adopts General Fund, School Fund,
Proprietary Fund budgets and an Update to the HUD
Consolidated Plan and approves an annual
appropriation ordinance at 2:00 p.m.
F. I 0
Cammonbheaith of Virginia
Auditor of Public Accounts
Martha S.Mavredes.CPA P.O. Box 1295
Auditor of Plinio Accotnts Richmond Virginia 23218
November 18,2013
David Bowers
Mayor
215 Church Avenue, SW,Room 452
Roanoke, VA 24011-1594
City of Roanoke
Dear Mr. Bowers:
We have reviewed the Commonwealth collections and remittances of the Treasurer, Commissioner of
the Revenue, Sheriff, and Commonwealth's Attorney of the locality indicated for the year ended
June 30,2013. Our primary objectives were to determine that the officials have maintained accountability
over Commonwealth collections, established internal controls,and complied with state laws and regulations.
The results of our tests found the Treasurer, Commissioner of the Revenue, Sheriff, and
Commonwealth's Attorney complied, in all material respects, with state laws, regulations and other
procedures relating to the receipt, disbursement,and custody of state funds, except as follows.
The Commonwealth's Attorney did not comply with state laws and regulations as described below.
Request an Appropriation Before Spending Funds
The Commonwealth's Attorney spent forfeited assets without an appropriation from the local
governing body. Section 15.2-2506 of the Code of Virginia requires an appropriation for all
expenditures. The Commonwealth's Attorney should comply with the requirements of the Code of
Virginia related to the expenditure of forfeited assets.
We discussed this comment with the Commonwealth Attorney on November 18, 2013 and we
acknowledge the cooperation extended to us during this review.
Sincerely,
074a4.2.074a4.2. Vr l rn
Auditor of Public Accounts
MSM: clj
cc: Christopher P. Morrill,City Manager
Evelyn W. Powers,Treasurer
Sherman A. Holland, Commissioner of the Revenue
Octavia Johnson, Sheriff
Donald S. Caldwell, Commonwealth's Attorney
waw.apa virginia.gov (804)225-3350 reponsn apa.virgatia.gov
y �eY
CITY OF ROANOKE
-ef 1. OFFICE OF THE CITY CLERK
y;y 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
�' Telephone: (540)853-2541
"--�" - Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WERE,CMC
Assistant Deputy City Clerk
December 3, 2013
Candace R. Martin, Secretary
Building and Fire Code Appeals Board
Roanoke, Virginia
Dear Ms. Martin:
This is to advise you that Kirk Bates has qualified as a member of the Building and Fire
Code Board of Appeals for a three-year term of office ending June 30, 2016.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, KIRK BATES, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Building and Fire Code Board of Appeals for a three-year term
of office ending June 30, 2016, according to the best of my ability. So help me God.
KIRK BATES
The foregoing oath of office was takken, sworn to, and subscribed before me by Kirk
Bates this Itay of%04)e �)el 1013.
Brenda S. Hamilton, Clerk of the Circuit Court
I)
By_LI at. _,Atmt k L/ . , Clerk
I
r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
� , r Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
December 3, 2013
Candace R. Martin, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Martin:
This is to advise you that Aaron M. Copeland has qualified as a member of the
Architectural Review Board for a four-year term of office ending October 1, 2017.
Sincerely,
Afr-f-A4.0-4.t....) . aJ
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Aaron M. Copeland, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Architectural Review Board for a four-year term of office ending October 1,
2017, according to the best of my ability. So help me God.
• aron M. Coe • •d
The foregoing oath of office was taken, sworn to, and subscribed before me by Aaron M.
Copeland this Py day of ND✓0/J k 2013.
Brenda S. Hamilton, Clerk of the Circuit Court
B � y � /. :., ' erk
CITY OF ROANOKE
�►'f OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
% 4 Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE NI.MOON,MMC E-mail clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
December 3, 2013
Captain Samuel Roman, Secretary
Towing Advisory Board
Roanoke, Virginia
Dear Captain Roman:
This is to advise you that Timothy P. Meadows and Jeffrey A. Robertson have qualified as
(Tow Enforcement) members of the Towing Advisory Board for terms of office ending
October31, 2016.
Sincerely,
Artlitnal K D
Stephanie M. Moon, MMC,
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Timothy P. Meadows, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Towing Advisory Board for a three-year term of office ending
October 31, 2016, according to the best of my ability. So help me God.
Czt
1MOTHY P. MEADOWS
The foregoing oath of offi/c�e as taken, sworn to, and subscribed before me by
Timothy P. Meadows this/ day of z fiAV2013.
Brenda S. Hamilton, Clerk the Circuit Court
7 > / h
erk
CKJC1/oaths and qualifications/towing advisory board/Timothy Meadows (10312016)
oath.docx
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jeffrey A. Robertson, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Towing Advisory Board for a three-year term of office ending
October 31, 2016, according to the best of my ability. So help me God.
. 1 L Ass. ilk!_ V
it 2 A. R• BERTSON ZIT
The foregoing oath of office was taken, sworn to, and subscribed before me by
Jeffrey A. Robertson this/ day ofkite 013.
Brenda S. Hamilton, Clerk of e Circuit Court
BY � 493 7 afax, , Irk f
CKJC1/oaths and qualifications/towing advisory board/Jeffrey Robertson (10312016)oath.docx
0YO
' ° CITY COUNCIL AGENDA REPORT
i X r
To: Honorable Mayor and Members of City Council
Meeting: December 2, 2013
Subject: Annual Report - Roanoke Neighborhood Advocates
I would like to sponsor a request from Braxton Naff, Chairman, Roanoke
Neighborhood Advocates, to present the Advocates' annual report to City
Council.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
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Annual Report to City Council _`
December 2nd , 201 3
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of December, 2013.
No. 39816-120213.
A RESOLUTION closing certain City offices Tuesday, December 24, 2013, and providing
for additional holiday leave for all City employees.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. City offices that are not engaged in performing emergency services or other necessary
and essential services of the City shall be closed Tuesday, December 24, 2013.
2. City personnel who are not engaged in performing emergency services or other
necessary and essential services for the City shall be excused from work for eight hours Tuesday,
December 24, 2013.
3. With respect to emergency service employees and other employees performing
necessary and essential services who cannot for reasons of public health, safety or welfare be excused
from work Tuesday, December 24, 2013, such employees, regardless of whether they are scheduled to
work Tuesday, December 24, 2013, shall be accorded time off at a later date. Employees of the Fire-
EMS Department working the three platoon system shall receive a total of twelve (12) hours of holiday
time due to their work schedule for this day.
4. Adherence to this resolution shall cause no disruption or cessation of the performance
of any emergency, essential or necessary public service rendered or performed by the City.
ATTEST:
ittfream.ti)
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City Clerk.
K:\.MeasuresToliday time off december 2013.doc
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 2, 2013
Subject: Additional Holiday Leave for City Employees
Background:
Currently, Wednesday, December 25, 2013 and January 1 , 2014 are scheduled
holidays for City of Roanoke employees, with City offices closed. Providing
Tuesday, December 24, 2013, as an additional holiday is a way to recognize our
employees for their contributions during these challenging economic times.
The surrounding localities of Roanoke County and Salem, as well as the
Commonwealth of Virginia, will close their respective offices on December 24,
2013.
Considerations:
Emergency employees and other employees performing necessary and essential
services who cannot for reasons of public health, safety, or welfare be excused
from work on Tuesday, December 24, 2013, will be given time off at a later
date.
The payroll cost for one work day is approximately $313,571 . This is not an
incremental cost as funding is included in the budget for salary and benefit
expenses.
Recommended Action:
Adopt the attached resolution approving additional holiday time consisting of
all day on Tuesday, December 24 for all City employees in recognition of their
outstanding service throughout the year.
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Carolyn H. Glover, Director of Human Resources
Amelia C. Merchant, Director of Management & Budget
t"zavot CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-6142
ANN H.SHAWVER,CPA ANDREA F.TRENT
Director of Finance Assistant Director of Finance
December 2, 2013
Dear Mayor Bowers and Members of City Council:
Subject: October FY14 Financial Report - City of Roanoke
September FY14 Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for the
four months ended October 31 , 2013.
FY14 year-to-date revenues increased 0.6% or $444,000 from the FY13 as presented in the
accompanying financial statements. In comparison, the budgeted increase was 2.1% when
comparing the FY14 adopted budget against the FY13 adjusted final results. Growth
resulted from favorable results in permits and fees, grants and aid from the State, charges
for services and miscellaneous revenue. Significant year-to-year variances are explained
in further detail in this report.
Year-to-date expenditures in FY14 increased 4.8% from the prior year. The adopted
expenditure budget for FY14 was 1 .7% or $4.3 million higher than the adjusted FY13
actual results. A 2.0% pay raise for employees went into effect in July 2013. Also,
employees received an additional 1 .0% pay raise to offset a required 1 .0% employee
contribution to the Retirement Health Savings Account. In addition, the City's retirement
contribution rate as a percent of payroll increased 2.5% (from 15.6% in FY13 to 18.1% in
FY14). These increases will affect comparisons throughout the year. The City expects to
meet its overall revenue and expenditure budget for FY14 and carefully oversees the
budget through hiring management and monitoring of departmental spending to ensure
obligations are met. Major expenditure variances are described in further detail in the
expenditure section of this report.
Revenues:
Commentary on the significant categories of revenues and/or significant revenue
variance is provided as follows:
General Property Tax revenues dropped 0.7% or $259,000 compared to FY13 mainly due
to lower real estate tax revenue. Real estate tax revenues were expected to decline
slightly in FY14 due to reassessments.
Honorable Mayor and Members of Council
December 2, 2013
Page 6
Transportation expenditure decreased 24.4% or $702,000 compared to the prior year.
In September last year, an additional month of expense was included which was
corrected in the subsequent month. This timing difference will be rectified by the end
of second quarter.
Operations and Facilities expenditures increased 26.9% or $761 ,000 primarily related to
Round Hill Elementary capital project spending in the current year. Some of these
expenditures will likely be reclassified to the School Capital Projects Fund.
Closing
In closing, most national indices indicate an economy that continues to improve.
According to The Commerce Department, the US economy grew at a 2.8% annual rate
from July through September. Exports rose, businesses stocked up, home construction
increased and state and local governments spent at the fastest pace in four years.
The August 2013 unemployment rate was 5.6% for Virginia and 7.3% for the United
States. Comparatively, the Roanoke unemployment rate was 7.1%. The Federal Reserve
is continuing its policy to hold interest rates at all-time lows and predicts this to
continue at least thru late 2014.
Fiscal 2014 revenues through October were relatively flat compared to the prior year
however, expenditures outpaced the prior year. The increase in the expenditures was
primarily related to timing of several large contracts. The City's financial performance
will continue to be carefully monitored by the various departments which are involved
with oversight of the City's budgeting and financial processes.
Please contact me with any questions you have on these financial statements.
Sincerely,
Ann H. Shawver
Director of Finance
Attachments
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
CITY OF ROANOKE,VIRGINIA
GENERAL FUND
FOR THE FOUR MONTHS ENDED OCTOBER 31,2013
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue Actual(Restated) Actual Percent of
Revenue Budget July 1-October 31 July 1-October 31 FY14 vs FY13 Budget
Revenue Source Budget Variance 2013-2014 2012-2013 Variance Received
General Property Taxes $ 105,388,000 $ (66,529,912) $ 38,858,088 $ 39,116,951 (0.7%) 36.9%
Other Local Taxes 74,518,000 (61,572,043) 12,945,957 12,946,580 (0.0%) 17.4%
Permits,Fees and Licenses 1,034,000 (671,300) 362,700 334,326 8.5% 35.1%
Fines and Forfeitures 1,592,000 (1,232,115) 359,885 472,816 (23.9%) 22.6%
Revenue from Use of Money and Property 214,000 (161,860) 52,140 54,382 (4.1%) 24.4%
Intergovernmental 65,722,000 (52,155,270) 13,566730 12,894,120 5.2% 20.6%
Charges for Services 8,508,000 (6,010,873) 2,497,127 2,353,720 6.1% 29.4%
Internal Services 2,507,000 (1,933,916) 573,084 588,415 (2.6%) 22.9%
Transfers From Other Funds 32,700 - 32,700 32,886 (0.6%) 100.0%
Miscellaneous Revenue 550,000 (357,510) 192,490 202,883 (5.1%) 35.0%
Total $ 260,065,700 $ (190,624,799) $ 69,440,901 $ 68,997,079 0.6% 26.7%
Note: Other Local Taxes and Intergovernmental Revenues have been restated for the transfer of$91,000 Public Facilities Tax recorded in error as
Local Sales Tax relating to the Hotel Roanoke for the months of February through June in FY13 and$32,000 recorded as sales tax in error in September FY14.
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure Uncommitted July 1-October 31 July 1-October 31 FY14 vs FY13 Budget
Expenditures Budget Balance 2013-2014 2012-2013 Variance Obligated
General Government $ 14,194,008 $ 9,082,639 $ 5,111,369 $ 4,734,255 8.0% 36.0%
Judicial Administration 8,031,119 5,263,946 2,767,173 2,565,415 7.9% 34.5%
Public Safety 61,695,945 37,513,291 24,182,654 23,669,674 2.2% 39.2%
Public Works 26,033,964 14,690,544 11,343,420 10,804,388 5.0% 43.6%
Health and Welfare 36,939,920 24,791,768 12,148,152 10,394,508 16.9% 32.9%
Parks,Recreation and Cultural 9,699,067 5,930,096 3,768,971 3,634,836 3.7% 38.9%
Community Development 7,006,794 4,156,553 2,850,241 2,380,729 19.7% 40.7%
Transfer to Debt Service Fund 13,225,490 3,163,097 10,062,393 10,404,947 (3.3%) 76.1%
Transfer to School Fund 74,506,400 49,670,932 24,835,468 24,256,800 2.4% 33.3%
Nondepartmental 10,271,363 8,941,948 1,329,415 1,034,729 28.5% 12.9%
Total 261,604,070 $ 163,204,814 $ 98,399,256 $ 93,880,281 4.8% 37.6%
•
1
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FOUR MONTHS ENDED OCTOBER 31, 2013
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Rentals $ 467,760 $ 587,303
Event Expenses 363,275 241,823
Advertising 50,786 60,702
Admissions Tax 89,131 94,337
Facility Surcharge/Ticket Rebate 67,852 86,669
Commissions 13,703 23,709
Ancillary 19,605 22,453
Miscellaneous 30,751 27,683
Total Operating Revenues 1,102,863 1,144,679
Operating Expenses
Personal Services 350,829 391,414
Operating Expenses 1,209,765 1,096,740
Management Fees 123,966 121,894
Depreciation 300,412 294,584
Total Operating Expenses 1,984,972 1,904,632
Operating Loss (882,109) (759,953)
Nonoperatinq Revenues/(Expenses}
Investment Income 31,244 18,905
Interest Expense (178,957) (163,196)
Net Nonoperating Expenses (147,713) (144,291)
Change in Net Position $ (1,029,822) $ (904,244)
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FOUR MONTHS ENDED OCTOBER 31, 2013
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Market Garage $ 164,636 $ 159,986
Elmwood Park Garage 181,653 125,429
Center in the Square Garage 117,841 97,036
Church Avenue Garage 170,782 197,513
Tower Garage 134,217 121,188
Gainsboro Garage 42,966 45,742
Campbell Garage 42,559 27,528
Williamson Lot 31,750 22,653
Higher Ed Center Lot 17,024 19,661
Market Lot 10,754 7,066
Elmwood Lot 33,755 16,416
Warehouse Row Lot 10,455 12,462
West Church/YMCA Lots 8,757 8,757
Off Street Parking Violations (All Locations) 21,254 18,729
On Street Parking Violations 145,043 115,916
Total Operating Revenues 1,133,446 996,082
Operating Expenses
Operating Expenses 569,070 535,434
Depreciation 319,824 274,688
Total Operating Expenses 888,894 810,122
Operating Income 244,552 185,960
Nonoperating Revenues/(Expenses)
Investment Income 24,642 17,849
Miscellaneous - 17,455
Interest Expense (214,783) (220,901)
Net Nonoperating Expenses (190,141) (185,597)
Income Before Transfers and Contributions 54,411 363
Transfers and Contributions
Transfer to Capital Projects Fund (11,280) -
Net Transfers and Contributions (11,280) -
Change in Net Position $ 43,131 $ 363
3
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED OCTOBER 31,2013
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31,2013
BALANCE AT BALANCE AT BALANCE AT
SEPTEMBER 30,2013 RECEIPTS DISBURSEMENTS OCTOBER 31,2013 OCTOBER 31,2012
CONSOLIDATED FUNDS $ 80,248,651.14 $30,334.774.18 $35,523,364.89 $ 75,060,060.43 $ 66,608,890.44
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE,VIRGINIA,FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING OCTOBER 31,2013.THAT SAID FOREGOING:
CASH
CASH IN HAND $9,173.99
CASH IN WELLS FARGO BANK 226,822.55
CASH IN VALLEY BANK 2,948.36
CASH IN HOMETOWN BANK 100.00
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 25,656,503.29
SMITH BARNEY GOVERNMENT MONEY MARKET FUND 4,810,419.18
CERTIFICATES OF DEPOSIT 8,506,512.75
U.S.AGENCIES 2,000,000.00
VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 8,797,107.90
VALLEY BANK MONEY MARKET 25,048,472.41
TOTAL $ 75,060,060.43
4
November 18,20131
RICK HALE,C EF DE• T EASURER
4
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET POSITION
FOR THE FOUR MONTHS ENDED OCTOBER, 2013
(UNAUDITED)
FY 2014 FY 2013
Additions
Employer Contributions $ 4,264,610 $ 3,597,024
Investment Income
Net Appreciation in Fair Value of Investments 33,953,007 11,872,893
Interest and Dividend Income 1,977,406 948,746
Total Investment Gain 35,930,413 12,821,639
Less Investment Expense 139,678 16,298
Net Investment Gain 35,790,735 12,805,341
Total Additions $ 40,055,345 $ 16,402,365
Deductions
Benefits Paid to Participants $ 10,478,507 $ 10,069,515
Administrative Expenses 22,359 6,663
Total Deductions 10,500,866 10,076,178
Net Increase 29,554,479 6,326,187
Plan Net Position Available for Benefits:
Fund Balance July 1 347,126,105 320,545,500
Fund Balance October 31 $ 376,680,584 $ 326,871,687
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET POSITION
OCTOBER 31, 2013
(UNAUDITED)
FY 2014 FY 2013
Assets
Cash $ 1,999,137 $ 540,247
Investments, at Fair Value 377,267,580 328,510,731
Accounts Receivable 31,283 -
Due from Other Funds 668 350,571
Total Assets $ 379,298,668 $ 329,401,549
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ 2,616,435 $ 2,527,027
Accounts Payable 1,649 2,835
Total Liabilities 2,618,084 2,529,862
Plan Net Position Available for Benefits $ 376,680,584 $ 326,871,687
6
CITY OF ROANOKE,VIRGINIA
SCHOOL GENERAL FUND
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2013
STATEMENT OF REVENUE
(UNAUDITED)
AUDITED
Current Actual Actual Percent of
Revenue July 1 -Sept 30 July 1 -Sept 30 Budget FY14 vs FY13
Revenue Source Budget 2013-2014 2012-2013 Received Variance
State,Excluding Sales Tax $ 57,321,715 $ 11,336,822 $ 9,177,515 19.8% 23.5%
State Sales Tax 13,000,000 3,002,102 3,187,700 23.1% (5.8%)
Federal Revenue - - 28,413 na (100.0%)
Other Revenue 4,800,000 241,139 898,120 5.0% (73.2%)
Transfer from the City of Roanoke 75,755,780 18,730,716 18,192,600 24.7% 3.0%
Transfer from Food Service Fund 300,000 75,000 75,000 25.0% 0.0%
Total $ 151,177,495 $ 33,385,779 $ 31,559,348 22.1% 5.8%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure July 1 -Sept 30 July 1 -Sept 30 Budget FY14 vs FY13
Expenditures Budget 2013-2014 2012-2013 Obligated Variance
Instruction $ 104,290,337 $ 18,959,095 $ 17,198,795 18.2% 10.2%
Administration,Attendance and Health 12,280,525 3,011,910 2,496,900 24.5% 20.6%
Transportation 10,184,460 2,169,708 2,871,394 21.3% (24.4%)
Operations and Facilities 15,839,119 3,587,426 2,826,448 22.6% 26.9%
Debt Service 15,523,945 6,065,025 6,595,747 39.1% (8.0%)
Transfer to Athletics Fund 1,591,000 397,750 375,000 25.0% 6.1%
Total 159,709,386 i 34,190,914 32,364,284 21.4% 5.6%
Note: The Food Services and Athletics Funds are not included in this financial statement.
7
7.b. 1 .
City of Roanoke
Financial Report
Four Months Ended
October 31 , 2013
FY14 General
• FY14 revenues have increased 0.6%, lagging the budgeted
increase of 2. 1 % as a result of local tax underperformance through
October. Commonwealth revenues are up.
• General Property Taxes decreased 0.7%, primarily related to a
decline in the assessed value of real property.
• Expenditures were budgeted at 1 .7% above FY13 actual and
included a 2.0% pay raise effective July 2013, a 1 .0% pay increase
to offset a 1 .0% retirement health savings contribution and a 2.5%
increase in the employer's retirement contribution rate.
• Expenditures YTD have increased 4.8% over the prior year primarily
related an earlier contract with the Health Department in FY14, the
fulfillment of employment vacancies in the current year and higher
juvenile detention costs.
2
•
A
Sales Tax Decline
FY14 Revenue Estimate $20.018 M
6.0
5.0
c 4.0
° 3.0
2.0
1 .0
0.0
3 Months Ended 9/30/13
• Prior YTD Actual ❑ YTD Budget El YTD Actual
• Sales tax revenues decreased 2.8% as adjusted for transfers to other localities
and reclassification of public facilities tax recorded as sales tax in error.
• Strong retail performance in FY13 related to activity that followed the derecho
event was not repeated in FY14.
3
Growth in M Tax
FY14 Revenue Estimate $ 13.301 M
4
U)
3 --
0 2
E
0
3 Months Ended 9/30
• Prior YTD Adjusted I l YTD Budget El YTD Actual
Revenue was 2 .7% higher than FY13.
4
, .
Lodging Tax Exceeding
All
Budget and Prior Year
FY14 Transient Occupancy Tax Revenue Estimate $3.793 M
1.50
�
1.00
0
i 0.50
0.00 .
4 Months Ended 10/31
• Prior YTD ❑YTD Budget • YTD Actual
Effective January 2013, the Lodging tax rate increased
1 .0%. Adjusted for this, Lodging tax revenue increased
3 . 1 % over FY13.
5
Admissions Tax Growth
FY14 Admissions Tax Revenue Estimate $0.430 M
0.2
0.15
4
N
0.1
0.05
0
4 Months Ended 10/31
• Prior YTD ❑ YTD Budget ❑ YTD Actual
Admissions tax revenue increased 5.8% over FY13 and is
4.4% higher than budget. Movie theater performance is
credited for this growth.
6
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$50 — —
N
C
.E $30
N
d
R $20
co ra
$10
Target Actual
4 Mo Ended 10/31
Fiscal Year savings projected to exceed budget by
$423,000. YTD expenditure is .8% or $268,000 ahead of
target. 7
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............................................................................................................................
Workers ' Compensation
Expenses Above Target
$1 ,000
N $750
-0 $500
N $250
Target Actual
4 Mo Ended 10/31
YTD expense is 23.6% or $132 , 100 above target of
$558,300.
8
Comprehensive Services Act (CSA)
Expenses Below Target
$3.0
= $2.0
o $1 .0
$0.0
FY 2013 Actual FY 2014 Actual Target
4 Mo Ended 10/31
YTD expenses are 23% or $533,900 below target of $2 .2M .
Reductions are related to lower adult care and subsidized
adoption expenditures and the reclassification of CSA
expenses from IV E costs in the prior year.
9
Residential Juvenile Detention
Expenses Above Target ._ }
$1 ,000
$750
• $500
• $250
Target Actual
4 Mo Ended 10/31
YTD expense 24% or $84,000 above target of $350,000
related to a higher population of juveniles due to stricter
placement requirements
.o
Solid Waste Tipping Fees
Above Target
$1 ,000
$750
$500 — -
0
$250
$0
Target Actual
4 Mo Ended 10/31
YTD costs are 5% or $34 ,000 above target of $738K.
Increase above target is attributed to storm debris clean up
in July due to heavy rain .
> >
Motor Fuel Expenses
Above Target
$1 ,000
$750
co
$500 �
Target Actual
4 Mo Ended 10/31
YTD expense 24% or $ 109k above a non-seasonally
adjusted target of $451 k. Increase above target is
attributed to storm debris clean up in July due to heavy
rain . Costs are controlled by practice of contracting for fuel.
12
Pension Plan Trust Outpacing Policy Benchmarks
in All Measurement Intervals
Asset Allocation 10/31/13:
Roanoke
Performance Period Pension Plan Policy
US Equities 51 . 1%
One Month 3.6% 3.2%
Fiscal YTD 10.7% 9.4% Real Estate 2.5%
One Year 22.5% 20.3% Balanced 2.6%
Three Years 13.2% 12.4% Convertibles 4. 1%
Five Years 14.0% 12.3% International Equities 19.4%
400 1
■ Low (2/28/09) US Fixed Income 14.0%
350 • 6/30/08 International Emerging
Equities 3.5%
300
III
1 q
I.Ir. ' ■ 6/30/10 0 II 250 I • 6/30/11 Infrastructure Funds 2.8/o
200 ❑ 6/30/12 Total Allocation 100.0%
150 I • 6/30/13
❑ 10/31/2013/2013
100 Pension Plan assumed rate of return is
Market Value Assets • High (10/31/07) 7.75%
(Millions)
13
Unemployment Trends
9.0%-'
8.0%-/ �;�° °
__ 1 ` • Jun 12
7.0% Ill Sep 12
6.0% : AMP" Dec 12
5.0% • Mar 13
PI Jun 13
4.0%
n Aug 13
3.0%
II
Roanoke City VA US
The Roanoke City unemployment rate in August was 7. 1 %,
up 0.7% from two year low in March 2013.
August US and Virginia unemployment rates were 7.3%
and 5.6%, respectively. 14
City Performance Stable
Through October
• Several local taxes indicate growth . Overall ,
local taxes are performing lower than
expected .
• Total expenditures through October are ahead
of budget partially due to an earlier contract
with the Health Department.
• Revenues and expenditures are being
carefully monitored as mid year is approached
and FY15 budget development begins.
• Pension Plan is performing above policy target
at all measurement intervals.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
a '� Roanoke,Virginia 24011-1536
'telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk®roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
December 3, 2013
The Honorable Morgan Griffith The Honorable Robert Goodlatte
Member, United States Congress Member, United States Congress
1108 Longworth House Office 10 Franklin Road, S. E., Suite 540
Washington, D.C. 20510 Roanoke, Virginia 24011
The Honorable Mark Warner The Honorable Tim Kaine
Member, United States Senator Member, United States Senate
129 B Salem Avenue, S. W. 611 S. Jefferson Street, Suite 5B
Roanoke, Virginia 24011 Roanoke, Virginia 24011
Gentlemen:
I am enclosing copy of Resolution No. 39817-120213 in support of the Marketplace
Fairness Act and to urge the United States House of Representatives to adopt the
Marketplace Fairness Act to level the playing field for local retail businesses by allowing
individual states the authority to streamline their sales tax laws and collect sales taxes
directly from online retailers.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 2, 2013.
Sincerely,
J hi. " am)
Stephanie M. Moon, MMC /
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
N
N
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of December, 2013.
No. 39817-120213.
A RESOLUTION in Support of the Marketplace Fairness Act.
WHEREAS, local retailers have been hurt in recent years by online and catalog purchases
by customers who believe they get a discount by not paying sales tax;
WHEREAS, a brick-and-mortar retailer collects the sales tax at the time of purchase in a
store, but the responsibility for paying the tax from an online purchase shifts to the Internet
customer who should pay the sales tax when filing an annual state tax return;
WHEREAS, most taxpayers are not aware of the responsibility to remit these taxes, and
state and local governments do not have the resources to enforce payment putting retailers
located in Roanoke at a 5.3 percent competitive price disadvantage to remote sellers;
WHEREAS, the current taxation system creates an unlevel playing field between
internet-based retailers and Roanoke-based retailers;
WHEREAS, the unlevel playing field and tax collection loophole given to online-only
retailers deprives local economies of precious financial resources for providing services such as
schools, public safety, and infrastructure;
WHEREAS, local brick and mortar retailers serve as a foundation of our economy and
are permanent, engaged members of the community who employ our citizens, support
neighborhood charities and organizations, and contribute to the City;
WHEREAS, the Supreme Court's decision in Quill Corp. v. North Dakota, 504 U.S. 298
(1992), left state and local governments unable to adequately enforce their existing sales tax laws
on sales by out-of-state catalog and online sellers;
WHEREAS, the Court did state that Congress had the constitutional authority to pass
legislation overruling its decision;
WHEREAS, if Congress acts to regulate interstate commerce, state and local
governments could collect taxes owed on Internet and mail order sales amounting to an estimated
$23 billion annually;
WHEREAS, the Marketplace Fairness Act would grant states the authority to require out-
of- state online and catalog retailers to collect sales taxes at the time of a transaction - exactly
like local retailers are already required to do;
WHEREAS, the Act would only grant this authority to states that simplify their sales tax
laws in order to ease compliance; and
WHEREAS, the Marketplace Fairness Act was passed by the United States Senate on a
bipartisan vote of 69 to 27 on May 6, 2013.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke urges the United States House of Representatives to adopt
the Marketplace Fairness Act (S743 and HR684) to level the playing field for local retail
businesses by allowing individual states the authority to streamline their sales tax laws and
collect sales taxes directly from online retailers.
2. The City Clerk is directed to provide attested copies of this Resolution to the
offices of the Honorable Mark Warner, United States Senator, the Honorable Timothy Kaine,
United States Senator, the Honorable Robert Goodlatte, Member of Congress, and the Honorable
Morgan Griffith, Member of Congress.
ATTEST:
o
City Clerk.
. e' CITY OF ROANOKE
-+ ! OFFICE OF THE CITY CLERK
i,` 215 Church Avenue,S.W.,Suite 456
v , p Roanoke,Virginia 24011-1536
Telep6oae: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC L'-mail: elerk@roanokeva.gov roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
December 3, 2013
The Honorable William J. Howell The Honorable William T. Bolling
Speaker, United States House of Delegates President, United States Senate
P. O. Box 406 P. O. Box 1195
Richmond, Virginia 23218 Richmond, Virginia 23218
The Honorable Ralph S. Northam
Lieutenant Governor-Elect
P. O. Box 597
Richmond, Virginia 23218
Gentlemen:
I am enclosing copy of Resolution No. 39818-120213 requesting that the General
Assembly support a First Day Introduction requirement for Bills with Local Fiscal
Impacts.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 2, 2013.
Sincer
• DI-)
Stephanie M. Moon, MMC '
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 2nd day of December, 2013.
No. 39818-120213.
A RESOLUTION requesting that the General Assembly support a First Day Introduction
requirement for Bills with Local Fiscal Impacts.
WHEREAS, many local governing bodies in Virginia have an ever-growing concern
about the impact on localities of state mandates and cost shifting;
WHEREAS, Section 30-19.03 of the Code of Virginia states that the Commission on
Local Government shall prepare and publish a statement of fiscal impact for "any bill requiring a
net additional expenditure by any county, city, or town, or...any bill requiring a net reduction of
revenues by any county, city, or town, is filed during any session of the General Assembly";
WHEREAS, numerous bills fitting this criteria have been submitted and gone through the
legislative process without review for local fiscal impacts due to limited time and resources to
review these bills during the General Assembly session;
WHEREAS, it is also recognized that a need exists for additional time and resources to
provide such information during the tight procedural confines of the current legislative process;
and
WHEREAS, we believe it is critical that lawmakers have better and timelier information
on the fiscal impact to localities when they consider bills and budget items.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council requests that the General Assembly support measures that require its
members to file bills with local fiscal impacts as early as possible and no later than the first day
of session.
2. The City Clerk deliver attested copies of this Resolution to the Honorable William
J. Howell, Speaker of the House of Delegates, the Honorable William T. Bolling, President of
the Senate, and the Honorable Ralph S. Northam, Lieutenant Governor Elect.
ATTEST: y��
be ) tints,
City Clerk.
F '. . CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fas: (540)853-1145
STEPHANIE M.MOON,MMC E-mail elerk(n roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
December 10, 2013
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Resolution No. 39819-120213 accepting your resignation as
Director of Finance for the City of Roanoke on May 15, 2014; and authorizing, ratifying
and confirming execution of any and all documents necessary to accept and finalize
such resignation by the Chair of the City's Personnel Committee, Anita J. Price and
Council Member Dr. David B. Trinkle.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 2, 2013.
Sincerely,
c
t p anie M. Moon 'M Cn, MM
City Clerk
Attachment
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant City Manager for Operations
Carolyn Glover, Director, Human Resources
Andrea Trent, Assistant Director of Finance
Jody Lawson, Payroll and System Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA
The 2nd day of December, 2013.
No. 39819-120213.
A RESOLUTION accepting the resignation of Ann H. Shawver as Director of Finance
for the City of Roanoke on May 15, 2014, and authorizing, ratifying and confirming the
execution of any and all documents necessary to accept and finalize such resignation by the
Chair of the City's Personnel Committee, Anita Price, and Council Member, Dr. David Trinkle.
WHEREAS, Aim H. Shawver, in anticipation of completing twenty (20) years' service to
the City of Roanoke, has tendered her resignation as Director of Finance for the City of Roanoke
effective May 15, 2014; and
WHEREAS, the Council for the City of Roanoke wishes to accept Ms. Shawver's
resignation.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. City Council does hereby accept the resignation of its Director of Finance, Ann H.
Shawver effective May 15, 2014.
2, City Council does hereby authorize, ratify and confirm the execution of any and
all documents on behalf of the Council and the City of Roanoke necessary to accept the
resignation of Ann H. Shawver effective May 15, 2014, and to facilitate the transition of the
Department of Finance, in a form approved by the City Attorney by its Chair of the Personnel
Committee, Anita Price, and Council Member Dr. David Trinkle.
ATTEST:
City Clerk.
Ann Harrity Shawver
4917 Northwood Drive
Roanoke,Virginia 24017
November 18, 2013
Dear Mayor Bowers and Members of City Council:
Thank you for the honor of serving the City of Roanoke as its Director of Finance since July 1, 2008. As I
approach twenty years of service to the City, I have decided to resign from the City effective May 15,
2014 to explore new career opportunities and challenges. I trust that the amount of advance notice I
have allowed will support the transition that will be necessary in the coming months to search for and
find a Director of Finance who can continue to help you achieve your goals.
I want each of you to know that I have tremendously enjoyed and appreciated the many opportunities I
have had at the City. I have enjoyed assisting with many bond issuance transactions for the City, and
helping to achieve significant savings through refinancing efforts in recent years. Working with all of you
on policy improvements, Pension Plan reform and improving the City's bond rating has brought me
great career satisfaction. I will look forward to working with the great team of City staff and with you to
bring forward the FY15 budget.
Please accept my resignation from the City of Roanoke on May 15, 2014.
Sincerely,
Ann H.Shawver
• Sustainable Funding for Arts and
Culture
December, 2013
mismomm
1- #� Ste(!;
a$' a �#,ac'w r �"£' `4��3,• � $ � �'S'� s
City of Roanoke ;
r
Commitment to the goal
A t ,
, . .. "t - mac,
y
J ) • Council Member Trinkle began discussions about
reshaping the way the city funds arts and culture
• Arts and Cultural Plan approved by City Council in
;August 2011as part of Comprehensive Plan included ,'
this action: - ,
C 4' "Study and recommend funding strategies to sustain arts =.
' - and cultural organizations including dedicated funding k' -
:_ sources, united arts fund drive, assets district, funder
y�_ collaboration".
n � • Mayor developed ACT (C = culture)
The City 4 • y Manager asked the Roanoke Valley
14= '
t Allegheny Regional Commission (RVARC) to
i � conduct the funding research as part of their 2013 FY
work plan and Roanoke Arts Commission researched
r3 other models
do
,Y,S i t43 4'
es Process to Date
• David Trinkle was appointed as the Council Liaison and David Wine as
the private liaison to Mayor's ACT Committee.
Crihit4 • Survey to assess the sustainability needs of the organizations
�
4g. conducted by Roanoke Arts Commission — showed a $2.7 million
current operating gap and $20 million in unmet capital needs over
next two years
`i > • Presentation to City Council in April 2013 on research
,Da+� �'� • David and David have met with individual stakeholders to begin
{ ilt discussions
• Six Focus Groups held in August 2013 with Staff and Board
members of the organizations
Economic Impact study of Arts and Culture completed by RVAC and
Roanoke Arts Commission — Presented at the Cultural Summit
• Summit held on Oct. 30 to present three funding models from
Lcootnoz ;v n` different communities
re,£y3 4 4.s a E
is d4 4 si r t 5 : e p� t , x a
a r, $ to ,� ifi k°."-• sx i
t: �' ' } J � T� „.^die s s4 _4.
t'« mo. ts" ' gict +r'4* osr ' - it'-'
3 S i
5 xrk Roanoke Summit: Toward a Healthy Creative Sector
� 4 Fe. October 30, 2013
• Included presentation of 2013 Economic
Impact study by Wayne Strickland
4 • Carter Livingston of Strategies 360 Utah —
ZAP (zoo , arts parks) in Salt Lake County
,4
• Scott Giffen Springfield Mo . Arts
4 Collaborative
• Dan Ross, Arts United of Fort Wayne
4
r • Close to 150 in attendance
•217141 e44-V.4
-ezfc„i-Y> • Used interactive polling
40S+. a t
+ x a s a
.t[
y Summary of Arts & Culture
Economic Impact Stu Valley-Alleghany
_ corn m SS 9. '
iva y zl
.it • The size and impact of the local industry sector is $23,922,591 .
This is a measure of the relative size and impact of the industry.
• The Arts and Cultural Industry of the City of Roanoke generates
�° rY Y g
_ $10,817,217 in new sales activity in the Region as a result of new
dollars attracted through visitation/tourism, and other funds from
external sources.
fi ,
`.: • It is estimated that 116 jobs (full or part-time) are supported per year.
Indirect and induced impacts are responsible for the creation or
[`X
retention of an estimated 68 additional jobs for a total job impact of
184 jobs supported through arts and cultural activities in the Region.
s
P t
a
y'yg ?
a
, Summary of Consultant Input
: • A cohesive and well-resourced cultural core is important for economic
development.
: • Each decided to secure the future of their organizations locally.
: £ • A "business umbrella," provides a sustainable business infrastructure.
r
• You can increase the willingness of new community donors that are
v3: more interested in the macro effects (diversity development, young
talent retention, community pride, education, quality of life, etc.) of the
arts and less interested in specific missions (classical music, opera,
:iv :41:1SLS
ballet, musical theatre, etc.).
,144 • Where a tax was used the support grew for the initiative over time
a passing by larger margins
7 "r :; • Healthy non profits earn about 25% of their operating expenses from
guaranteed income/ endowment
Y
y� }
' Y: y
F
is
_• Key Messages from the Summit
44
w Guidance from Summit Participants
4, 'elsofi
Tr 404-fcti,
tiL tilt • Overwhelmingly, this is a good idea
�� � • A `hybrid ' is suggested by the participants
7 teve,
• Keep the dialogue open
A y • Involve the organizations in the process
• Build momentum---move assertively
e4 e. <aeksif
VitV
'' treSe*gelt
sx
r
.,
;x
k, r,
w
, Expected Outcomes
byc
4 .PP • More people served
' • Stronger balance sheets
•_ Improved governance
4 • More shared services f -,
9PA enfWAi ....t
" a`'''"" • Collaborative marketing - . -- - , _ ,R:
aX " ;', D
E
a
,
"1°f
Mks T
,p J
y �`
xT1, ' AF } { ) 5 a
se'4 6 ✓ L
w tokyA*
w
2,
s v:r x¥. x46 How Would Success Be Measured
r
%
Tr
r , `• New audiences
4 7f open dialogue
• Joint marketing
R , Aj• Alliances beyond the arts
- ,- • Moving from scarcity model to model that
fosters creativity and collaboration
of „ • Higher visibility
F ;qShared• resources
,Xlittiat 44Z;S- x-41,04-4PSOP 8 & 34, S Ru 1 S
4 ivri e`-rZel
igatotts
ge�
; E0` 1 Poll Results from Summit
.cj x
{5'= n kph: ,-+,
In terms of a local process of how arts and
cultural organizations are funded , do you
su ort a model primarily based on . . .
.I pp p Y
Sp g Y G
4
• 7% responded "Public funding" .
• 7% responded "Private funding" .
• 85% responded "Hybrid (public/private)
funding
ry�� fi
5 Y $4
n g �. p
-r
t Fundin by City of Roanoke — Ten
s q Year History
z
o
rat • Capital Funding - Total of $ 8,898,400
over last ten years
X High of $2,837,200 in 2007 (included
foolkiet, $2,500,000 to Taubman) to low of $ 199,667
A
2
.� : , in 2009
; . •• Operational Funding - Total of $3,894,505
`k over last ten years
g = High of $637,817 in 2008 to low of
}
$240,050 in 2005
" c¢n 1.,'u
mss °: "mow
4` ,., Se
k Funding by City of Roanoke - Ten Year
t � n ; n •story Continued
• Program Funding through RAC
r application process — Total of $3, 194,667
over last ten years
t ys High of $403,436 in 2005 to low of
`
` A { $269,220 in 2013
• Total funding from the City of Roanoke
over last ten years in all 3 categories -
.9^ ;'9 $ 15,987,572
•
i
7T
� gvR 5. 34
Agit;: i
b p'-
z Why Now
>AF • Operational Funding is needed now more than funds for new
r facilities
• New funds have been invested in the Roanoke Valley
Convention and Visitors Bureau so we need to invest in the
collateral they are marketing
Ny a,
7
, • We need to foster greater collaboration among the arts and
team 4 cultural groups
- • With the loss of The Arts Council of the Blue Ridge there is no
longer a central coordinating force and the endowment
k organization could fulfill that need
, . k . e, • Arts and culture is losing its market share of philanthropy to
ac other charities such as human services and health.
>
Suggested Hybrid Structure
ler
• Develop a public private endowment which could then fund
capital, operational or programming
x F • Have a vetted application process as the Arts Commission now
xw
° uses for program funding.
, • City could commit X number of dollars for X number of years to
, F place in an endowment
:
�� grt ,X • Maintain the program funding through the Arts Commission
process until the endowment is running
• Admissions tax collected by the a and c organizations could go
rye, back into the endowment or we could forgive admissions tax
while the fund grows (except for that collected at the Roanoke
4 Civic Center which goes to the facility for maintenance)
• Dedicate a mix of local taxes to grow the endowment faster
•
E r1
3. A
ry
V
}NrekWyr
Private Side of Partnership
�,5 J
tt • Afford everyone the opportunity to support
� � f#' the overall arts and cultural community.
3��
• Ensure sustainability of the impact the arts
4 and cultural organizations have on the
regional economy, quality of life and
education
� r
• Increase the pool of donors through use of
new and innovative technologies
4
• Greater opportunity for planned giving
.a
,
r ,.L
ti-
pp .x-�
£' we et. - Y ..
�'F'
Fft,
S }y
P,4+;' 1pgVs' H.
} r Questions To Be Answered
ci
• Could we increase a local tax, or combination of, for
X years to build the endowment faster?
„ , § • Who would administer a public/private endowment?
� • How would the governing body be chosen?
• What is a vetted organization?
3 • Where should the fund be held?
1/4fi • Should it include capital, operating and program
9,3 funds?
', • How do we identify the "Campaign Champion?"
• Other questions?
i4 b` ilt+aele d fi f Z A[ F
�� Next Steps
a4% • Propose an ordinance to set up the fund
, zr p
ra
A . • Get feedback from Council on the ordinance
"Its* • Hold a public hearing
�, 4`» • A rove the ordinance
pp
.) ,- • Engage the private side with the city to
develop the process and the campaign
v 4 • Come to Council to recommend process
: r
itaa
istt,tcyl
F f
CITY OF ROANOKE
4 t� OFFICE OF THE CITY ATTORNEY Timothy R. Spencer
w.Js 464 MUNICIPAL BUILDING Steven J. Talevi
4;"^ ' 215 CHURCH AVENUE, SW Gary E. Tegenkamp
ROANOKE,VIRGINIA 24011-1595 David L. Collins
Heather P. Ferguson
Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: cityatty @roanokeva.gov
December 2, 2013
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Voting Precincts Amendment Status Report
Dear Mayor Bowers and Members Of City Council:
I am writing to you to provide you with a status report regarding the proposed amendment to the
Voting Precincts for the City of Roanoke.
We anticipate having a public hearing on the proposed ordinance in January, 2014. The rationale for
deferring a public hearing until 2014 is based on the many developments that have occurred since you
received the report from the Citizen's Task Force. That report recommended creating 20 voting precincts
and maintaining one central absentee voting precinct. The retirement of Lavern Shepherd as General
Registrar, effective December 1, 2013, the special election for the House of Delegates seat for District 11,
and the time needed to confirm locations for the polling places for these 20 precincts warrant taking up this
matter in 2014. Pursuant to State Code, the effective date of this ordinance, if adopted in 2014, will be
December 31, 2014. As a result, Council will have ample time to deliberate on this matter during 2014.
In anticipation of the public hearing in January, 2014, I recommend that a copy of the proposed
ordinance be published on the City website to allow citizens to review the proposal in advance of the public
hearing.
Please let me know if you have any questions.
Sincerely yours,„A.,
c:;,,,,,a /
Daniel J. llagh.
City Attorney
DJC/lsc
tr a CITY OF ROANOKE
art OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
am % Telephone: (540)853-2541
-"-- "- Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: cicrk(n�roano keva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
December 3, 2(]13 CECELIA 1'.WEBB,CMC
Assistant Deputy City Clerk
Terry W. Cundiff
445 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Cundiff:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 2, 2013, you were reappointed as a member of the Board of Zoning Appeals
for a three-year term of office commencing January 1, 2014 and ending December 31,
2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincere) , ,^- \
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Rebecca J. Cockram, Secretary, Board of Zoning Appeals
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of December 2013, Terry W. Cundiff was
reappointed as a member of the Board of Zoning Appeals for a three-year term of office
commencing January 1, 2014 and ending December 31, 2016.
Given under my hand and the Seal of the City of Roanoke this third day of
December 2013.
City Clerk
CITY OF ROANOKE
,Arj OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
�„ t';� ';v• Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
� Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk��roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
December 3, 2013 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Drew H. Kepley
2710 Richelieu Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Kepley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 2, 2013, you were reappointed as a member of the Board of Zoning Appeals
fora three-year term of office commencing January 1, 2014 and ending December 31,
2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely,
Step anie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Rebecca J. Cockram, Secretary, Board of Zoning Appeals
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of December 2013, Drew H. Kepley was
reappointed as a member of the Board of Zoning Appeals for a three-year term of office
commencing January 1 , 2014 and ending December 31, 2016.
Given under my hand and the Seal of the City of Roanoke this third day of
December 2013.
Aitt?&sit.) 21 )/An.)
City Clerk r//
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
$` b 215 Church Avenue, S. W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: eierk(droanokeva.gp° JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
December 3, 2013 CECEI.IA T.WEBB,CMC
Assistant Deputy City Clerk
Michael P. Wright
3921 Maine Avenue, S. W.
Roanoke, Virginia 24012
Dear Mr. Wright:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 2, 2013, you were reappointed as a member of the Towing Advisory Board
for a three-year term of office ending October 31, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Towing
Advisory Board.
Sincerel , \
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Captain Samuel Roman, Jr., Secretary, Towing Advisory Board, w/application
Timothy Spencer, Assistant City Attorney
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of December 2013, MICHAEL P. WRIGHT was
reappointed as a member of the Towing Advisory Board for a three-year term of office
ending October 31, 2016.
Given under my hand and the Seal of the City of Roanoke this third day of
December 2013.
kfit4:4L e. iribtheJ
City Clerk
,t ' 44,44 CITY OF ROANOKE
—'t , OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@.roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
December 3, 2013 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Tim Allen, Sheriff-Elect
4240 Quail Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Allen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 3, 2013, you were appointed as a City representative of the Court
Community Corrections Program Regional Community Criminal Justice Board for a term
of office commencing January 1, 2014 and ending June 30, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City representative
of the Court Community Corrections Program Regional Community Criminal Justice
Board.
Sincer y,
f o
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Kathryn Van Patten, Director of Court and Community Services, 1717 Peters
Creek Road, N. W., Roanoke, Virginia 24017-2139
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of December 2013, TIM ALLEN was appointed as a
City representative of the Court Community Corrections Program Regional Community
Criminal Justice Board for a term of office commencing January 1, 2014 and ending
June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this third day of
December 2013.
9a,E� Pia-ituni• )1017,)
City Clerk
�; CITY OF ROANOKE
, OFFICE OF THE CITY CLERK
215 Clnu-ch Avenue, S. W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
-°--' Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerkGTroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
December 3, 2013 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Katherine V. Coffield
25 Church Avenue, S. W
Roanoke, Virginia 24011
Dear Ms. Coffield:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
October 7, 2013, you were appointed to replace Alison Blanton as a member of the
Architectural Review Board for a four-year term of office ending October 1, 2017.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Architectural Review
Board.
Sincerely,
*tib4n Vo
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Candace R. Martin, Secretary, Architectural Review Board, w/application
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the second day of December 2013, Katherine V. Coffield was appointed to
replace Alison Blanton as a member of the Architectural Review Board for a four-year term
of office ending October 1, 2017.
Given under my hand and the Seal of the City of Roanoke this third day of
December 2013.
A4Ljt.)\ne/ • l
City Clerk
.° P
A CITY OF ROANOKE
Sri OFFICE OF THE CITY CLERK
215 Church Avenue,S. W., Suite 456
Roanoke,Virginia 24011-1536
'� Telephone: (540)853-2541
sFk,
Fax: (540)853-1145
E-mail: eter n.roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC
City Clerk Deputy City Clerk
CECELIAT.WEBB,CMC
Assistant Deputy City Clerk
December 3, 2013
Alison Blanton
1701 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Blanton:
Your term of office as a member of the Mill Mountain Advisory Board expired on
October 1, 2013.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Architectural Review Board
from April 20, 1998 to October 1, 2013. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
years of service.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Candace R. Martin, Secretary, Architectural Review Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
_ ALISON S. BLANTON
�.
• AS A MEMBER OF THE
ARCHITECTURAL REVIEW BOARD
FROM APRIL 20, 1998 TO OCTOBER 1, 2013
ON THIS 3RD DAY OF DECEMBER , 2013
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
DAVID A.BOWERS STEPHANIE 1ON
MAYOR CITY CLERIC ((