HomeMy WebLinkAboutCouncil Actions 01-06-14 ROSEN
r 39834-010614
ROANOKE CITY
PUBLIC SCHOOLS
ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
JANUARY 6, 2014
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
1. Call to Order -- Roll Call.
• City Council — All present.
• School Board — Trustees Hopkins and Huff were absent.
2. Welcome and Opening Remarks.
• Mayor David A. Bowers
This morning meetings and briefings will be televised live and replayed
on RVTV Channel 3 on Thursday, January 9 immediately following the
2:00 p.m. session at 7:00 p.m.; and Saturday, January 11 at 4:00 p.m.
Council Meetings are offered with closed captioning for the hearing
impaired.
• Chairman Todd A. Putney
3. City Council/School Board Items for Discussion:
• RCPS response to JLARC study of year-round schools (Council Member
Bestpitch)
• Utilization of school gyms involving recreation programs/issues/clarifications
(Council Member Lea)
• Status report on TB testing of students at William Fleming (Council Member
Lea)
• Dual enrollment update since August 2013 joint meeting (Council Member
Lea)
• Status report on the number of homeless students enrolled in school system
(Council Member Lea)
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• Update on graduation rates of both high schools for school year 2012-2013
(Council Member Lea)
• Concerns expressed by parents regarding middle school students not being
allowed to stay in the gyms prior to the beginning of the school day. (Council
Member Lea)
• Status of the Renaissance Program for young male students (Council
Member Price)
• Update on recruitment efforts of minority teachers and administrators (Council
Member Price)
• Fiscal Year 2012-2013 Balanced Scorecard (Chairman Putney)
5. Comments by Council/School Board Trustees.
6. Recess/Adjourn — 10:44 A.M.
RECONVENED AT 11:02 A.M., TO DISCUSS THE FOLLOWING AGENDA ITEMS:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting. (7-0)
A communication from Council Member Anita J. Price, Chair, City Council Personnel
Committee requesting that Council convene in a Closed Meeting to discuss a personnel
matter, being the mid-year performances of the Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY TO BE HELD ON
MONDAY, FEBRUARY 3, 2014, at 9:00 A. M., IN THE COUNCIL CHAMBER, ROOM
450, NOEL C. TAYLOR MUNICIPAL BUILDING.
Council Member Lea stated that he would like to have an update on
Section 8 housing and any efforts the Roanoke Redevelopment and Housing
Authority was taking in regard to domestic violence.
The City Manager mentioned that the Roanoke Redevelopment and
Housing Authority would be receiving a Choice Neighborhood grant worth
several hundred thousand dollars for the Melrose-Rugby Neighborhood and a
planning group is holding several neighborhood meetings and if successful,
there would be potentially up to $20 million that could be invested for housing,
streetscape improvements and job training.
Council Member Price asked that a report be given as to how the Roanoke
Redevelopment and Housing Authority was partnering with the Police
2
Department's Drug Market Intervention (DMI) initiative. The City Manager
informed that the Police and Fire Departments would be giving their annual
reports at the same meeting and the Police Chief would be available to address
the question at that time.
Mayor Bowers asked that any other items for discussion be submitted to
the City Clerk at least one week before the February 3 Council Meeting.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
Mayor Bowers asked that an update be given on the Market Square
renovations; whereupon, the City Manager indicated that he would provide
information at the 2:00 p.m. session.
Mayor Bowers also asked that an update on the status of passenger rail
service to Roanoke be provided in the near future.
BRIEFINGS:
• Real Estate Reassessment for - 45 minutes
Fiscal Year 2014 — 2015
• Fiscal Year 2014- 2015 Budget/Financial - 45 minutes
Planning Work Session
AT 12:33 P.M., THE COUNCIL MEETING WAS RECESSED FOR CLOSED
MEETINGS AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM
450, NOEL C. TAYLOR MUNICIPAL BUILDING.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 6, 2014
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call. All present.
The Invocation was delivered by Council Member Lea.
Mayor Bowers called for a moment of silence in honor of the late
William Overstreet, Jr., World War II fighter pilot, who gained fame for flying
beneath the Eiffel Tower's arches.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, January 9 at 7:00 p.m., and Saturday, January 11 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
4
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
BLUE RIDGE BEHAVIORAL HEALTHCARE,
BOARD OF DIRECTORS
(ONE THREE-YEAR TERM OF OFFICE)
BUILDING AND FIRE CODE BOARD OF APPEALS
(ONE UNEXPIRED TERM ENDING JUNE 30, 2015)
ECONOMIC DEVELOPMENT AUTHORITY
(ONE UNEXPIRED TERM ENDING OCTOBER 20, 2015)
FAIR HOUSING BOARD
(ONE UNEXPIRED TERM ENDING MARCH 31, 2015;
TWO UNEXPIRED TERMS ENDING MARCH 31, 2016)
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PARKS AND RECREATION ADVISORY BOARD
(ONE UNEXPIRED TERM ENDING MARCH 31, 2014)
ROANOKE NEIGHBORHOOD ADVOCATES
(ONE THREE-YEAR TERM OF OFFICE)
ROANOKE PUBLIC LIBRARY BOARD
(ONE UNEXPIRED TERM ENDING JUNE 30, 2014)
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of the Honorable Onzlee Ware for outstanding service rendered to
the citizens of the City of Roanoke as a member of the Virginia House of
Delegates. Adopted Resolution No. 39834-010614 (7-0). The Mayor
presented a Key to the City to Delegate Ware.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Minutes of the regular meetings of the Council held on Monday,
October21, 2013, recessed until Friday, October 25, 2013; and Monday,
November 4, 2013.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Tuesday, January 21, 2014, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposed amendment to the City
Code regarding public dance halls.
RECOMMENDED ACTION: Concurred in the request.
6
C-3 A communication from the City Clerk advising of the resignations of Keith
Wheaton and Helen Muddiman, respectively, as members of the Fair Housing
Board.
RECOMMENDED ACTION: Accepted the resignations and received and
filed the communication.
C-4 Minutes of the Audit Committee held on Monday, December 16, 2013.
RECOMMENDED ACTION: Received and filed.
C-5 Reports of qualification of the following individuals:
The Honorable Tim Allen as a City representative of the Court
Community Corrections Program Regional Community Criminal
Justice Board for a term ending June 30, 2016;
Terry W. Cundiff as a member of the Board of Zoning Appeals for a
three-year term of office ending December 31, 2016;
Victoria M. Cox as a member of the Human Services Advisory
Board to fill the unexpired term of The Reverend Amy H. Ziglar
ending November 30, 2014; and
Katherine V. Coffield as a member of the Architectural Review
Board for a term ending October 1, 2017.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
appropriation of State Asset Forfeiture funds to be used for permissible
law enforcement activities; and a communication from the City Manager
concurring in the recommendation.
Adopted Budget Ordinance No. 39835-010614 (7-0).
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7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Funding for Western Virginia Workforce Development Board
Workforce Investment Act Programs, Business Services Grant.
Adopted Resolution No. 39836-010614 (7-0).
2. Acceptance and appropriation of the Virginia Federal Asset
Forfeiture Grant from the Office of the Attorney General.
Adopted Resolution No. 39837-010614 and Budget Ordinance
No. 39838-010614 (7-0).
3. Acceptance of a donation from Hometown Bank to enhance the
southeast quadrant of the Route 220 Expressway and Franklin
Road Interchange; and appropriation of funds.
Adopted Resolution No. 39839-010614 and Budget Ordinance
No. 39840-010614 (7-0).
4. Amendment to the City's Fee Compendium (rate and schedule) in
connection with the Elmwood Park and Amphitheatre Project.
Adopted Resolution No. 39841-010614 (7-0).
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
City Will Hold Career, Lifestyle, and Financial Fitness Fair
o Thursday, January 16, 8:30 a.m. to 1:00 p.m.
o Roanoke Civic Center, Special Events Center
o Free Admission
o The event provides the opportunity for job seekers to meet face-to-face
with employers to learn of available positions and the best way to
proceed with the application process.
o At this event, the city will, with its partners, formally announce the
"Bank On" program, and information including the services
participating banks will offer will be provided to attendees.
8
Shelter for Homeless during Cold Temperatures
o Homeless Assistance Team Street outreach program works with street
homeless year round.
o They have identified 7 people that sleep outside on a regular basis.
Two of those have tents and will continue to stay out. Others will go to
the Rescue Mission.
o The HAT program has blankets, warmers, etc. that they provide to the
chronic homeless that stay outside
o Community donations provide the program with hats, gloves, scarves.
o There are several community projects underway that are also handing
out items (blankets, scarves, hats, gloves) to persons that they see on
the street in downtown Roanoke.
o The Rescue Mission provides extra cots as needed and extends hours
that clients may stay at the shelter in the mornings.
o The City and Rescue Mission operates a shuttle from RAM to Rescue
Mission
o Other shelters:
• TRUST House can make additional space if needed and
residents don't have to leave during the day
• Salvation Army Red Shield Lodge - does referrals only
• TAP/TLC - this is a transitional program and will only take
emergency cases if they are appropriate for the program.
• Family Promise of Greater Roanoke (day shelter open during
the day; clients are transported to partner churches at night)
• RAM House - day shelter - continuing regular operating hours
(8-4)
o The telephone number to Central Intake - 540-853-1163
Market Square Improvements are Underway
o The project includes transforming the Square into more pedestrian
friendly space via the installation of a concrete paver system, new
lighting, and the relocation of Farmers' Market stalls to Campbell Ave.
Project also includes drainage improvements.
o Improvements are scheduled to be completed within a 90-day period
by April 1. The project is being done during the slowest activity time of
the year.
o With any construction project, there will be some inconvenience.
During the first five weeks of construction, the portion of Market Street
that runs through the Square will be closed to vehicular traffic to
facilitate underground utility work.
o To mitigate the inconvenience, the Park Roanoke — Market Surface
Lot, off of the Kirk Avenue Alley, will have two-hour free parking.
Merchants who are located in the southern portion of the Market
District will be able to validate parking for their customers who park in
City garages.
9
o The City is also making contribution to the marketing campaign that
Downtown Roanoke, Inc. is undertaking during the construction period
to remind patrons that the Market District is open for business.
b. DIRECTOR OF FINANCE:
1. Financial Report for the period ended November 30, 2013.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
At 3:35 p.m., the Council meeting recessed for continuation of Closed
Meetings in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building.
At 3:43 p.m., the meeting reconvened in the Council Chamber.
CERTIFICATION OF CLOSED MEETING (6-0, Council Member Trinkle left
the Closed Meeting at 3:43 p.m.)
Appointed R. L. Price, III, as a member of the Building and Fire Code Board
of Appeals to fill the unexpired term of Barry Baird ending June 30, 2015.
Waived City residency requirement for Mr. Price (6-0, Council Member
Trinkle was not present when the vote was recorded).
Appointed Lawrence K. Dowler as a member of the Fair Housing Board to
fill the unexpired term of Valerie Hale ending March 31, 2016.
Appointed Braxton Naff as a Director of the Economic Development
Authority to fill the unexpired term of F. Gordon Hancock ending
October 20, 2015.
12. ADJOURN - 4:03 P.M.
10
Balanced Scorecard
Fiscal Year 2012 -2013
Highlights:
• Division-wide, the ON-TIME GRADUATION RATE (OGR) increased for the fifth consecutive year.
Over the past five years, the RCPS graduation rate has increased from 59.06% to 80.3%.
• The Standards of Learning (SOL) MATHEMATICS PASS RATE improved at the Elementary,
Middle, and High School levels.
• New state standards and testing protocols resulted in impaired SOL READING PASS RATES.
RCPS endorses the new reading standards and is responding to them.
• Career and Technical Education CREDENTIALS AWARDED increased at both high schools; on a
division-wide basis total credentials awarded rose by 5%, from 588 in 2011-12 to 618 in 2012-13.
• FOREST PARK ACADEMY continues to provide opportunities for overage and/or under-credited
students to earn a high school diploma.
• RCPS has further strengthened its FISCAL POSITION in anticipation of continued reductions in
state and federal funding for the next several years.
• RCPS continues to operate in an ENVIRONMENTALLY RESPONSIBLE manner, as evidenced
by continued expansion of the composting program.
BALANCED SCORECARD
DEFINITIONS OF MEASURES
GENERAL INFORMATION TEACHING & LEARNING MANAGING RESOURCES
Unless otherwise noted, all Student Attendance is based on % Employees Exiting shows the
measures are for the period ADM data from the End-of Year percentage of all employees who
commencing August 20, 2012 and State report. exited the school division during
continuing through May 30, 2013 of the relevant school year.
each presented year. Disruptive actions are disrespectful
or disruptive behaviors that take Unassigned Fund Balance shows
STUDENT ACHIEVEMENT place in classrooms, hallways, or the portion of the General Fund
on the bus. Not all disruptive fund balance which has not been
There are three graduation rate actions result in out-of-school designated for future use by the
indicators in common use: (a) suspensions. Board at year end. The values
Graduation Completion Index (GCI), shown are as reported in the
which is used to determine Data for athletics participation are Comprehensive Annual Financial
Accreditation; (b) On-Time derived from rosters submitted to Report (CAFR).
Graduation Rate (OGR), which is the Virginia High School League.
Virginia's official graduation rate;
and the Federal Graduation Data for other co-curricular ACHIEVING OUR VISION
Indicator(FGI) which is used to participation is submitted by each
determine Federal Accountability as relevant school. The "Pool" used for comparison is
defined under VA's Waiver to the the average of the following school
Federal "No Child Left Behind" divisions: Roanoke County,
legislation. The OGR indicator is ENGAGING THE COMMUNITY Lynchburg City, Hampton City,
used in this Balanced Scorecard. Norfolk City, and Richmond City.
PTA membership and volunteer
9th Grade Retentions indicates the hours data are submitted by each Source of comparative
number of students who fail to earn school. performance data is the VDOE
five (5) or more credits during their Division School report card, DOE
ninth grade year. Organizations volunteering time is advanced programs participation
reported by schools. by school, and division level
Source for SAT &AP results is the graduation rate cohort 2013. AP &
College Board Student Roster Value of gifts/contributions is the Dual Enrollment data were derived
Report. sum of all gifts/contributions to by dividing the AP and DE
RCPS reported to the School enrollment, respectively, into the
Source for CTE credentials is the Board. The value does not include grade 9-12 student population in
VDOE School Report Card third party contributions to entities the appropriate subsets (either poo
that support the school division or RCPS). The term "Major
FPA enrollment is as of the end of (e.g., booster organizations or the Offenses" encompasses the
the school year. Education Foundation). following offense categories :
Weapons Offenses, Offenses
Against Staff, Offenses Against
Students, Other Offenses Against
Persons, and Alcohol, Tobacco anc
Other Drug Offenses.
CITY OF ROANOKE
„ OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
January 6, 2014
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
January 6, 2014
VACANCIES:
Unexpired term of Barry Baird as a member of the Building and Fire Code Board of Appeals ending
June 30, 2015.
Unexpired terms of Keith L. Wheaton, Valerie N. Hale and Helen M. Muddiman as members of the
Fair Housing Board ending March 31, 2015 and March 31, 2016, respectively.
Unexpired term of F. Gordon Hancock as a Director of the Economic Development Authority ending
October 20, 2015.
Unexpired term of Christopher Pohlad- Thomas as a member of the Parks and Recreation Advisory
Board ending March 31, 2014.
Unexpired term of Taren McCoy as a member of the Roanoke Public Library Board ending June 30,
2014.
Three -year term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates
ending June 30, 2016.
Three -year term of office of Vincent G. Dabney as a City representative of the Blue Ridge
Behavioral Healthcare, Board of Directors ending December 31, 2013.
�� ;�r CITY OF ROANOKE
CITY COUNCIL
al\4,,-„,,:-r. r 215 Church Avenue,S.W.
` ,, ..s.,, m../' Noel C.Taylor Municipal Building, Suite 456
- ... �s �'
p. Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145 Council Members
Mayor William D. Bestpilch
Raphael E."Ray"Ferris
Sherman P. Lea
Anita J.Price
Court G. Rosen
David B.Trinkle
January 6, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I wish to request a Closed Meeting to discuss the mid-year performance of the Council-
Appointed Officers, pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950), as
amended.
Sincerely,
q
Anita J. Price, Chair
City Council Personnel Committee
AJP:ctw
J3ri �9 , I
. 4
Roanoke City Council
E 2014 - 2015
General Reassessment 1
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January 6, 2014
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State Law Requirements 1
The Code of Virginia requires that all real property be
assessed for taxation at 100% of market value. Our
City Code requires that all property be assessed on
an annual basis. We notify property owners each
January of any changes in the assessed values
which will become effective July 1 .
■ Only property owners that received a change in
assessment were mailed a notice. This year's
notices were mailed today, January 6th.
2
, agi
Real Estate Assessment Projections
FY 2014 - 2015
Fiscal Year % of % Increase Total Percent
Reassessment From New Decrease
Decrease Construction
2014-2015 -0.51 0.36 -0. 15
2013-2014 -1 . 12 0.42 -0.70
See page 20 for more history on Roanoke's reassessments
3
Example of Sales Ratio Calculation
The ratio of an appraised value or assessed
value to the sale price of a property.
For Example:
Assessed Value = $ 180,000
Sale Price = $200,000
Sales Ratio = $ 180, 000 = 90%
$200,000
Source: International Association of Assessing Officers Property Appraisal and Assessing Handbook
4
•
[ 2011 State Ratio Study Sales
1
Cities/Co. No. Parcels Median Ratio
Roanoke 45,813 97%
Roanoke County 45,421 99%
Charlottesville 15,287 102%
Fairfax City 8,838 96%
Hampton 50,829 98%
Lynchburg 31,526 100% (Biennial)
Newport News 53,520 105%
Norfolk 73,365 98%
Richmond 73,904 105%
Salem 10,454 93%
Virginia Beach 159,249 99%
5
Source:2011 Sales Ratio Study dated July 2013 Department of Taxation
Parcel Count from 2013 VAAO Salary Survey and includes taxable,exempt, and public service. --e:
Roanoke Sales 1
Ratio History
120 -
100 88 89 90 91 92 95 97 98 99
80
ff
60 a,
40
20 _I
0
2005 2006 2007 2008 2009 2010 2011 2012 2013
❑ Preliminary Ratio • Posted Ratio
6
Source: Department of Taxation
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ERESIDENTIAL PROPERTIES 1
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Roanoke Residential Sales Data 1
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Change From Change From
Year 2011 2011 2012 2012 2013
Number of Valid Sales 494 -3.8% 475 14.9% 546
Number of Foreclosures 327 -13.4% 283 -20.1% 226
Median Sales Price* $130,300 1.3% $132,000 4.5% $138,000
Represents Single Family and Condo activity from January 1 to October 31 of each year
*Data includes only valid sales
Source: Proval database
8
Sales&Foreclosures
2013
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OM s',-.... 1\--• . `OOP Ore e
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• q 1 .4VP_.:As .jilh .‘116
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. • '
.1. • is, jr • \--,--- , . , ./x, -41' • . --• .1
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$ 11, %I
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._ •-. t elk,. . -**.‘,.'4.\ V\ '• ,
e * ,i, nii'r =.,, . ;$:,,,--- , ,_,,
XI I 7.4,1,,,• ay • Ix .
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,..' .A.....,..,\._ ,....... ,
---t.
1.„(1.,_,
, - \
,-\_ 0
CLOC ;de
seinsopeloi wg seies
PROPERTIES
L
..
.,.-- —............„
. .
/ \
,e
. _
- -,•
0
�.,„.,• ...
.,�ro w,, s r�
.,„,.,.1„...::.......4. „Hite
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d .. . . . .. ....
—.., — _.....,..., ...:.: 4......,..,_-77 r — ' ' '• . * '4" • ..1., '-, '
•0.4
l ` te
:. �r, • _ . . � ,iii'l' . -. - r - . ..
s �. • ...rw.._
i f ;
r
, '' -•:' Kt' rdlir
r .. .r± ;,,a .. 11
2013 Commercial Sales Data 1
YEAR 2011 % Change 2012 % Change 2013
from 2011 from 2012
Number
of Valid 33 27% 42 -23% 32
Sales
Using valid sales from Jan 1 to Oct 31
Source: Proval database
12
. .
New Construction Projects
o FedEx Ground, VA Western's New Medical Science
Building , Center in the Square Renovations, Hilton at Valley
View, Bojangles, First Citizens Bank
o New and Ongoing Rehabs: Auction House, Parkway 301 ,
Ponce De Leon, Berglund Chevrolet, Magic City Ford, 108
Campbell
�
. ..._,j..
_
I i Ili it AE
,a
- i L. aggigni__
13
In Summary
• A majority of the City's residential assessed values declined
• A slight overall increase in the assessed values of the
commercial properties
• Some increases in duplex and apartment values
a New construction is fairly stable this year
• Sales ratios remain in line with State standards
14
Appealing an Assessment
✓ Appeal directly with the Office of Real Estate Valuation. Appeals
are due by February 3rd.
✓ If a property owner does not agree with our appeal decision, they
can file an appeal with the Board of Equalization.
✓ If a property owner does not agree with the Board of Equalization's
decision, they can then file suit in Circuit Court.
ApP, .,. .va .N,
fill tika ,
ir
.„, \, ...
___......., _ , ,,.
_ .....
15
t.
Tax Relief Programs
Property Owner's Status:
Elderly Tax Freeze
Disability Tax Relief Program
Veterans Tax Relief Program
Real Estate Status:
Rehabilitated Tax Abatement
Land Use Program
Solar Energy Abatement
Energy Efficient — Reduced Tax Rate
16
All programs require an application
Questions & Comments
Susan S. Lower, SRA Steve Staker
Director of Real Estate Valuation Deputy Director of Real Estate Valuation
Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W. 215 W. Church Ave. S.W.
Roanoke, VA 24011 Roanoke, VA 24011
(540) 853-2771 (540) 853-1845
susan.lowercj roanokeva.gov steve.staKercwoanokeva.gov
KC Bratton Cookie Wall
Supervising Appraiser Supervising Appraiser
Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W. 215 W. Church Ave. S.W.
Roanoke, VA 24011 Roanoke, VA 24011
(540) 853-1833 (540) 853-1835
kelvin.bratton(�roanokeva.gov cookie.wall @roanokeva.gov
17
APPENDIX
Timeline of Assessment Process
History of Projected Assessments
History of the Appeals to REV and BOE
■ 2012 and 2013 Field Reviews
it, Tax Relief Programs
18
sog
Timeline of Assessment Process
• January: Notices mailed and hearings begin for citizens to appeal
• February: Hearings end, mail decisions
• March: Board of Equalization (BOE) begins
• March: Begin re-assessment process and appraisers field
reviewing property data, sales and building permits
m April 5th : Second payment of tax bill due (previous assessment)
• June 30th : BOE complete
• July 1St : Begin new fiscal year
lb October 5th : First payment of tax bill due (new January assessed value)
• October to December: Appraiser team finalizing re-assessment
ig December: Post and certify the new assessment values
• December to January 1St : Proofing final values
19
History of Roanoke 's
AssessmentChanges 1 CALENDAR YEAR FISCAL YEAR % OF REASSESSMENT % INCREASE FROM TOTAL PERCENT
INCREASE (DECREASE) NEW INCREASE (DECREASE)
CONSTRUCTION
2014 2015 -0.51 0.36 -0.15
2013 2014 -1.12 0.42 -0.70
2012 2013 -1.64 0.41 -1.23
2011 2012 -0.17 0.40 0.23
2010 2011 .18 1.18 1.36
2009 2010 .68 1.08 1.76
2008 2009 3.04 1.50 4.54
2007 2008 5.23 1.07 6.30
2006 2007 7.88 0.82 8.70
2005 2006 7.32 1.03 8.35
2004 2005 5.98 1.23 7.21
2003 2004 5.85 1.86 7.71
2002 2003 3.22 2.06 5.28
2001 2002 3.48 1.88 5.36 20
• •
[ History of Roanoke 's Appeals
Appeals to Real Estate Valuation
Year 2009 2010 2011 2012 2013
Parcel 87 72 74 158 220
Count
Appeals to Board of Equalization
Year 2009 2010 2011 2012 2013
Parcel 57 34 63 50 60
Count
21
Field Reviews
2012 & 2013
-
•
i _ Fairhope ' : ,7.' Countryside ' WilliamsonuRd Monterey
Norwood'F- _ - \ Noith' -,
1 - '�� ./ - `. Iii.`f CO i ,
Hershberger !
Ridgewood
South ,4 *- P . .`• % _ ; tf .
i ,tP4r �. ;,Tt� _ Williamson Rd {,f" �, ��iii A Northwest '" South I
Hurt Park - ....
it.........iiii.
Wilmont/Signal == •+I.., �y ar
Cherry Hill 1rg !R ,,• ._ .:,/,,,,,' ,. . ,
,irs.,_- ;tee ,a;; r. - _ Southeast
e
l v7
r
M
Old_••
-, Raleigh Ct `x • t's
Southwest
_�' Grandin Ct L
s Wasena '' 4* , t Windsor i w 1,0 a'rni-Hills =� !
SW City: r` > A i Garden City
war Colonial Ave. >i ,F.>.
South
Roanoke Cr 2012
\ ..,- 1 - 2013
111.11P;lighb. --.,
III"ma („,/
ROANOKE -
REAL ESTATE
22
r -�
Real Estate Appeals History
120 -
103
100 94
80 '
72
60
59 ,A
48 47
40 -c,- 35 39 39 1 F
{
I 27
22
20 -,-
1 I 2 a ;
0
2009 2010 2011 2012 2013
❑ Sustained ■ Decreased ■ Increased
r
BOE Appeals History
40 -
35
32
30
30 — am
27
29 28
25
c :
— 2 3
20 —
16
15
15 —
10 —
5
5 -
2 2 2
0
0
i
2009 2010 2011 2012 2013
❑ Sustained ■ Decreased ■ Increased
Budget/Financial Planning
Work Session
FY 2014-2015
January 6, 2014
Agenda
• FY 2014-2015 Local Tax Projection
• Local Tax Trends
• Identified FY 2014-2015 Cost Increases
• Five-Year Financial Plan Progress Update
• Next Steps
2
1
Projected Local Tax Revenue
Fiscal Year 2015
FY14 FY15 §Growth %Growth
Adopted Preliminary )Decline) (Decline)
Real Estate Tax $ 78.725000 $ 78.585.000 5 140.0001 -0.2k.
Real Estate District Tax 607.000 607.000 - 00%
Personal Property Tax 20.261.000 20.261 000 - 00%
Sales Tax 20.018.000 19.631 000 1387.000, -1 9%
Prepared Food 8 Beverage 13.301 000 13.659 000 358.000 2.7%
BPOL Tax 12,863.000 12.868.000 5.000 0.0%
Transient Occupancy Tax 3,793.000 3.881 000 88.000 2 3%
Other Local Tams 30.338.000 30.449.000 111.000 0 4%
Total Local Taxes 179,906,000 179.941.000 35.000 0.0%
Fiscal year 2015 flat to FY14 adopted budget, but
0.4% higher than FY14 revised projection.
3
Real Estate Taxes-Current
FY10-FY13 Actual
FY14 Projected
I notmM Thou,antlal
50.000
$315.000
S 80000 570,443 $78.121 $;8ls0
$77.700 $8000 576.905
SIS WO I
I �
$;0,000 I •
545.000
li
5LA,000
•
•
545,000 •
540.000
FY10 FYI) FYI7 FYIY 1014 Hnknrd FYI Estimate
4
2
Personal Property Taxes-Current
FY10-FY13 Actual
FY14 Projected
(Dad".no....da
510.000
519.500
519,000
$19.60.1
518,SOO I .
. I
518000
1I63 I
$11,500 51 7.381
511,000
516,500 l i
516.003 I lI
515.500
FY00 FYII FYIS FY13 FY14 Rale[ted FY15(climate
5
Business and Occupational License Taxes-Current
FY10-FY13 Actual
FY14 Projected
(oolO..ln IM1OUm119
51/.600
512.095 p.1.500
I I
$12400
512.ti1 I
512.20)
I
512,0100 $11,894
511.800
511,643
$11.603
$11.111
511,400 j
511.20) I 1
511000 I
510,000 I - I
FY10 FYII FYI} FY11 FY14 Popctd fY15 F.FimaV
6
3
YTD Sales Tax Growth Percent vs Prior Year
lao>:
sw
sa
to Co
oo
oa:
is ir:
7
Food and Beverage Tax
(Rate Adjusted FY11&FY12)
• Prepared food and beverage tax continues to grow.
• Projected 3% increase in FY14 & FY15.
8
4
Transient Occupancy Tax
(Rate Adjusted to 7%)
1. a
• Continued benefit from RVCVB marketing initiative
9
Stable Funding to Schools
in FY15
Adopted Prehounary
Budget Estimate Amount Percent
Category FY 2014 FY 2015 Wrenn. Difference
Total Revenue Sublect to Steaming with School, 107 982003 188017 000
Funding of Sch I S 74 506.4 S 74 508 400 $
10
5
Dates to Watch for
Refinement of Local Tax Estimates
• Jan 31st — appeal period ends for real estate
• Late Feb — real estate estimate refined
• February — NADA data available for 2014
vehicular values; personal property estimate
updated
• March 1st — Business license tax due date
• Mid March - BPOL estimate refined
• Early April — Commissioner of the Revenue
releases 2014 personal property levy
• Mid April — personal property estimate finalized
11
Revenue Values
Local Tax Revenues Shared 40.0% with RCPS
Current Rate Change
Tax Rate Maximum Rate Value
Real Estate $1.19 None $.01 =$646,000
Personal Property $3.45 None $.01 =$57,000
Cigarette(20 per pack) $0.54 None $.01 =$42,000
Transient Occupancy 8% None 1%=$485,000
Admissions(General) 5.5% None 1%=$80,000
Prepared Food&
Beverage 5% None 1% =$2,732,000
Motor Vehicle License $20.00 $33.00 $1 =$104,000
12
6
Identified FY 2014-2015
Cost Increases
Total: $4,197,636
• Medical - $160,519
- Six months of January 2014 increase
— Anticipated increase of 10% in employer share January 2015
• Dental - $4,263
- Six months of January 2014 increase
— Anticipated increase of 5% in employer share January 2015
• Retirement- $3,067,534
— Increase in rate from 18.07% to 23.27%
— Approximately $2.2M of incremental cost due to codified COLA
— GASB 68 requires recognition of ad hoc COLA effective for fiscal
year ending June 30, 2015
— Rate is expected to stabilize in future years
13
Identified FY 2014-2015
Cost Increases (continued)
• Retirement Health Savings Account(RHSA) Match -
$225,000
- 1% matching contribution for participating employees
• Affordable Healthcare Act-$490,320
— Medical insurance coverage for 125 employees currently not
participating in City health plan -$401,100
— Reinsurance Program -$139,482
• $63 per year for each covered individual(2,214)
• Effective January 1,2014-December 31,2016
— Headcount Tax-$3,240
• $3 for each covered individual(2,214)
• Budgeted$3,402 in FY 2014
• Last year for Headcount Tax
— Medical Insurance coverage for Part-Time Employees —
($53,502)
• 2 of 9 eligible employees elected to add coverage effective January
1,2014
• Budgeted for 19 in FY 2013-2014 14
7
Identified FY 2014-2015
Cost Increases (continued)
• Reserves - $250,000
— Increase in base funding above current $875,000
level
• Life Insurance
— Current rate of 1.19%
• VRS — Sheriff
— Current rate of 22.42%
• Pay Raise
— 1% Salary increase = $900,000
15
5 Year Financial Planning
• Strategic Planning Tool
• Advance discussion of revenue and expenditure
issues
• Identifies a possible fiscal gap to be closed each
year during budget development
16
8
5 Year Financial Plan
• Inputs:
— Determine assumptions on revenue growth and
expenditure growth
— Manual exceptions
— External influences and opportunities
— Debt assumptions
— Capital goals
• Output:
— Framework for discussion and use as a planning tool
17
Current Baseline Assumptions
• Revenue
— Real Estate growth:
• FY 2015: 0%
• FY2016: 1%
• FY 2017: 2%
• FY 2018: 2%
• FY 2019: 2%
— 2% growth on all other revenue categories
• Expense
-Retirement: rate stabilization
-Debt for capital projects remains level
-2% growth on all other expenditure categories
18
9
Timeframe
• 5 Year Financial Plan Modeling
— Inclusion of input from Directors and
Managers submitted January 6th
— Discussion with Council after budget adoption
• Inclusion in the FY 2015 budget document
19
Next Steps
• Budget Offers due today, January 6, 2014
• DMB Staff and Priority Team Reviews
• Council Briefing — February 3, 2014
— Price of Government
— Offers by Priority
— Capital Planning
— 5 Year Financial Planning
20
10
of S&ohnfio/t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January,2014.
No. 39834-010614.
A RESOLUTION paying tribute to Delegate Onzlee Ware and expressing the
appreciation and gratitude of the City and its people for his exemplary public service.
WHEREAS, Onzlee Ware was born on January 4, 1954, and was raised in
Greensboro,North Carolina;
WHEREAS, Delegate Ware graduated from North Carolina A&T University,
with a degree in political science and graduated from North Carolina Central School
of Law with a law degree; •
WHEREAS, Delegate Ware first came to Roanoke in 1985, when he worked for
the Boy Scouts of America as a member of the Blue Ridge Mountains Executive
Council;
WHEREAS,Delegate Ware founded of the Law Offices of Onzlee Ware in 1988
and was recognized by The Roanoke Times as one of Roanoke's most influential
attorneys;
WHEREAS, Delegate Ware has established a distinguished record of
community service through his active membership on many boards in the City of
Roanoke, including Opera Roanoke, Goodwill Industries, Carillon Roanoke Memorial
Hospital, and the Taubman Museum of Art;
WHEREAS, Delegate Ware has donated his time to community organizations,
including the Juneteenth Freedom Day Foundation, Inc., which he founded to raise
awareness for Higher Education for Roanoke Valley Students;
WHEREAS, Delegate Ware's first taste of serving his community through
governmental service came in 2002, when then Governor Mark Warner appointed him
to the Commonwealth Transportation Board;
WHEREAS, soon after taking this position, in early 2003, Delegate Ware
announced his candidacy for the Democratic nomination in the 11th House District,
won the election for the 11th District House of Delegates seat, and thereby became the
first African-American delegate from a district west of Charlottesville;
WHEREAS, prior to his election, Delegate Ware successfully ran several
grassroots campaigns for other Democratic candidates including former Virginia
Governor Chuck Robb,former President Bill Clinton, and former Virginia Governor
Mark Warner;
WHEREAS, during his time in the General Assembly, Delegate Ware has served
on the Education,Appropriations, and Counties, Cities and Towns Committees;
WHEREAS, since he was first elected, Delegate Ware has focused his efforts in
the Virginia General Assembly on creating higher paying jobs, improving the public
education system, and providing affordable health insurance to the citizens of the 11th
House District and all citizens of the Commonwealth;
WHEREAS, although running and being elected as a Democrat, Delegate Ware
always remembered his role as delegate for all of the citizens of the 11th District and
worked tirelessly with colleagues on both sides of the aisle to achieve long term,
impactful benefits for his community and the Commonwealth of Virginia;
WHEREAS, Delegate Ware's dedication and commitment to achieving results
for his community and the Commonwealth were most clearly demonstrated by his
leadership in the debate and eventual passage of the 2013 Transportation Bill which
provided for the return of passenger rail service to Roanoke and improved funding for
transportation projects throughout the Commonwealth;and
WHEREAS, after a decade of service as the Delegate of the 11th District, and
recently being re-elected for another two year term, Delegate Ware announced in
November 2013 that he would step down from his position to attend to family matters.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Council adopts this Resolution to recognize, salute, and applaud the many
services rendered to the City of Roanoke and its people by Delegate Onzlee Ware, and
to extend to Delegate Ware and his family the heartfelt appreciation and support of a
grateful City.
2. The City Clerk is directed to forward an attested copy of this Resolution to
Delegate Onzlee Ware.
APPROVED
ATTEST:
X40
Jonathan E. Craft °° David A. Bowers
Deputy City Clerk Mayor
i
o-- l CITY COUNCIL AGENDA REPORT
arf To: Honorable Mayor and Members of City Council
Meeting: January 6, 2014
Subject: Request to Schedule a Public Hearing: Amendment to Chapter
21, Offenses-Miscellaneous, of the Code of the City of Roanoke,
Virginia (1979), as amended, by adding new Article X, Public
Dance Halls
Background:
On October 7, 2013, City Council received a briefing from Chief of Police Chris
Perkins regarding a proposed amendment to the City Code in order to provide
for certain levels of on-site security in entertainment establishments which
contain facilities for dancing. The City Code amendment would also require
the identification and registration of such establishments through a permitting
process administered by the Police Department. Similar provisions are in place
in the Codes of the cities of Norfolk and Richmond.
Subsequent to the City Council briefing, the Police Department conducted
additional outreach to operators of local establishments which would be
covered by these new regulations, and continued to refine the proposed
ordinance provisions based on City Council questions and feedback during the
October 7° briefing and feedback from local stakeholders. City Council
requested that a public hearing be held prior to the final consideration and
adoption of the proposed ordinance.
Recommended Action:
Authorize the scheduling of a public hearing for City Council's regular meeting
on January 21 , 2014, at 7:00 pm, or as soon thereafter as the matter may be
heard, on the proposed amendment to Chapter 21 , Offenses - Miscellaneous, of
the Code of the City of Roanoke, Virginia (1979), as amended, by adding new
Article X, Public Dance Halls.
of quwtd
ti\Christopher P. Morrill
City Manager
) Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Christopher Perkins, Chief of Police
et* CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W., Suite 456
y'� A r m Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
vy
Fax: (540)853-1145
E-mail: elerk®roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 21, 2014
Keith Wheaton
402 4th Street, S. E., #316
Roanoke, Virginia 24013
Dear Mr. Wheaton:
A communication advising of your resignation as a member of the Fair Housing Board,
effective immediately, was before the Council of the City of Roanoke at its meeting held
on Monday, January 6, 2014.
Your resignation was accepted with regret, and the communication was received and
filed.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Fair Housing Board from
April 9, 2012 to January 6, 2014. Please find enclosed a Certificate of Appreciation and
an aerial view photograph of the Roanoke Valley in recognition of your years of service.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosure
pc: Karl Kleinhenz, Secretary, Fair Housing Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
KEITH WHEATON
' AS A MEMBER OF THE
-;p_ FAIR HOUSING BOARD
7 FROM APRIL 9, 2012 TO JANUARY 6, 2014
k''
ON THIS 21ST DAY OF JANUARY 2014
_ IN RECOGNITION OF PUBLIC SERVICE RENDERED
TO THE CITY OF ROANOKE
APPROVED: ATTEST:
- D I A-.TOWERS STEPHANIE M. MOO
MAYOR CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
t Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
---`--`=°� Fax: (540)853-1145
E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 21 , 2014
Helen M. Muddiman
1210 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Muddiman:
A communication advising of your resignation as a member of the Fair Housing Board,
effective immediately, was before the Council of the City of Roanoke at its meeting held
on Monday, January 6, 2014.
Your resignation was accepted with regret, and the communication was received and
filed.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of Fair Housing Board from April
15, 2013 to January 6, 2014. Please find enclosed a Certificate of Appreciation and an
aerial view photograph of the Roanoke Valley in recognition of your years of service.
Sincerely,
&42":""")(19\
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosure
pc: Karl Kleinhenz, Secretary, Fair Housing Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
HELEN M. MUDDIMAN
AS A MEMBER OF THE
FAIR HOUSING BOARD
FROM APRIL 15, 2013 TO JANUARY 6, 2014
,� ON THIS 21ST DAY OF JANUARY , 2014
Yv" A IN RECOGNITION OF PUBLIC SERVICE RENDERED
TO THE CITY OF ROANOKE
APPROVED: ATTEST:
casi jaiDALL--) hl QAERS STEPHANIE M.MOO
MAYOR CITY CLERK
214 CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerka%roanokeva.gav JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 6, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Keith L. Wheaton and Helen M. Muddiman have tendered their
resignations as members of the Fair Housing Board, effective December 31, 2013.
Sincerely,
4fit#4.0,;, Per
Stephanie M. Moon, MMC
City Clerk
MINUTES
Audit Committee of Roanoke City Council
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: December 16, 2013
Time: 1:03 p.m. to 1:35 p.m.
Attendees: Court Rosen, Audit Committee Chair
Ray Ferris, Audit Committee Member
Sherman Lea, Audit Committee Member
Mayor David Bowers, Ex-Officio Member of the Audit Committee
Drew Harmon, Municipal Auditor
Dawn Hope Mullins, Assistant Municipal Auditor
Alisha Royal, Auditor
Ann Shawver, Director of Finance
Daniel Callaghan, City Attorney
Chris Morrill, City Manager
Sherman Stovall, Assistant City Manager of Operations
Margaret Lindsey, RCPS Director of Accounting
Tim Conner, KPMG Partner
Bryan Pattison, KPMG Senior Manager
Rene Satterwhite, Accounting Supervisor
1. Call to Order:
Mr. Rosen called the meeting to order at 1:03 p.m.
2. Presentation of Audit Results for the June 30, 2013, Comprehensive
Annual Financial Report [CAFR]:
Mr. Harmon welcomed attendees and introduced Mr. Conner and Mr. Pattison. Mr. Conner
presented KPMG's communications with the Audit Committee for the Fiscal Year ended June
30, 2013. KPMG was able to consistently execute their audit plan as presented to the Audit
Committee in June 2013. KPMG issued unqualified opinions on the City of Roanoke's
financial statements. The audit was very successful this year.
KPMG follows AICPA professional standards and Generally Accepted Government Auditing
Standards. Mr. Conner discussed KPMG's responsibilities under professional standards, his
firm's consideration of internal control over financial reporting, and the concept of materiality.
Mr. Conner reminded the Audit Committee that again this year other auditors audited the
financial statements of the School Board and certain operations of the Civic Facilities fund as
described in KPMG's audit reports for the City. He noted that there were four(4) new
City Audit Committee Minutes— December 16, 2013
Page 2 of 3
accounting standards applicable during this year's audit. Only one had an impact on the City's
CAFR, requiring a change in terminology related to entity-wide statements.
Related to management judgments and accounting estimates, Mr. Conner discussed KPMG's
responsibility to conduct sufficient audit procedures to conclude estimates are reasonable and
free of management bias. Judgments and estimates appeared to be reasonable and no
indications of bias were noted.
Mr. Conner discussed the items included in the Summary of Uncorrected Audit Differences.
Audit methodology requires these items be communicated to the Committee. During the
current year, KPMG identified immaterial accruals late in the audit process which will be
included in next year's financial statements.
Included in the Summary of Corrected Audit Differences was an interest expense accrual
identified during the course of the audit. The financial statements were appropriately updated.
No control deficiencies were noted.
There were no disagreements with management or significant difficulties in performing the
audit; Mr. Conner thanked Ms. Shawver, Ms. Satterwhite, and Ms. Mullins, as well as
Department of Finance and Municipal Auditing staff for making information available and
responding to inquiries promptly. He referred Committee members to the formal
Communication with the Audit Committee of City Council which includes all required written
communications.
KPMG provides a report related to the City's compliance with laws, regulations, contracts, and
grant agreements. There were no findings in this area. Additionally, procedures were
performed on selected federal grant programs, as required under single audit requirements
issued by the Federal Office of Management & Budget. Programs reviewed for Fiscal Year
2013 included:
• Federal Transit Cluster
• Medicaid Cluster
• Food Stamp Cluster
• Community Oriented Policing Services Grant
No findings were noted. Mr. Conner commented that when one looks at the number of
compliance requirements, the fact that there were no findings is a testament to the diligent and
detailed work done by City of Roanoke staff and management. The City is now considered a
low-risk auditee, meaning that only 25% of federal expenditures are required to be audited.
Mr. Lea asked about what types of things were audited as part of the Food Stamp Cluster
testing. Mr. Conner responded that, for example, KPMG may review the internal controls in
place over applications and then validate whether the controls are properly functioning. KPMG
staff also test the files directly to determine eligibility, allowable costs, and disbursements in
relation to the period of availability. The rules regarding audit procedures for grant compliance
are very prescriptive. The Office of Management and Budget publishes an annual compliance
supplement outlining the requirements. Mr. Lea commented that these programs have been in
the news a lot lately and he wanted to get an idea of what we are looking at as a locality. Mr.
City Audit Committee Minutes— December 16, 2013
Page 3 of 3
Conner responded that the City has checks and balances in place and can feel confident that
federal dollars are spent consistent with federal requirements. No control or compliance
issues were identified.
This year, there were no control items to bring to Audit Committee's attention. Mr. Conner
briefly commented on upcoming financial reporting pronouncements. One will affect the
reporting of debt financing costs. Others will affect Pension Plan financial reporting and
require the City to provide other participating employers with enough information for them to
record their net pension liability. Additionally, the City will have to record its own net pension
obligation. The pension pronouncements are getting quite a lot of attention at the moment.
Mr. Conner noted that KPMG has also issued unqualified opinions on two related entities:
• Greater Roanoke Transit Company [GRTC] Financial Statements.
• City of Roanoke Pension Plan Financial Statements.
There were no additional questions from the Committee.
Ms. Shawver thanked the Finance staff and acknowledged Ms. Satterwhite for an outstanding
job on preparing the CAFR. She also recognized Ms. Lindsey and noted that the City and
School Division share a lot of information. She commented on Finance partnerships with other
departments. Ms. Shawver acknowledged the Pension team for their efforts and the great job
they did in preparing the Pension CAFR. The Comprehensive Annual Financial Reports play
an important role in letting citizens know the City has been diligent in its duties.
Mr. Harmon noted that audits for the City, Pension, School Division, and Valley Metro all went
very well and all are considered low-risk auditees.
Mr. Rosen thanked both the City and KPMG staff for their hard work.
The Committee received and filed KPMG's reports, the City CAFR, and the Pension CAFR
without objection.
3. Other Business:
There was no other business.
4. Adjournment:
Mr. Rosen adjourned the meeting at 1:35 p.m.
Drew Harmon, CPA, CIA
Municipal Auditor
Audit Committee Secretary
CITY OF ROANOKE
i OFFICE OF THE CITY CLERK
..
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA 1'.WEBB,CMC
Assistant Deputy City Clerk
January 8, 2014
Kathryn Van Patten, Director
Court and Community Corrections
1717 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Van Patten:
This is to advise you that Tim Allen, Sheriff, City of Roanoke, has qualified as a City
representative of the Court Community Corrections Program Regional Community Criminal
Justice Board for a term of office ending June 30, 2016.
Sincerely,
Jonathan E. Craft, CMC
Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Tim Allen, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
City representative of the Court Community Corrections Program Regional Community
Criminal Justice Board for a term of office commencing January 1, 2014 and ending
June 30, 2016, according to the best of my ability. So help me God.
TIM ALL N
The foregoing oath of office was sworn to, and subscribed before me by Tim
Allen this l ay of COfl.k 2013.
Brenda S. Hamilton, Clerk of the Circuit Court
By .1. .♦<..ki'i1\!_..0 t L b I. a„ Clerk
CITY OF ROANOKE
1r�• OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: eIerk�Droanokeva.gov JONATIIAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 8, 2014
Rebecca J. Cockram, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Cockram:
This is to advise you that Terry W. Cundiff has qualified as a member of the Board of
Zoning Appeals for a three-year term of office ending December 31, 2016.
Sincerely,
Jonathan E. Craft, CMC
Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Terry W. Cundiff, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Board of Zoning Appeals for a three-year term of office
commencing January 1, 2014 and ending December 31, 2016, according to the best of
my ability. So help me God.
011_.
Terr&W. C i di
The foregoing oath of office was taken, sworn to, and subscribed before me by Terry W.
-rh
Cundiff this 7 day of QeCeenbec2013.
Brenda S. Hamilton, Clerk of the Circuit Court
By I :, aiL nit _ , Clerk
J
CITY OF ROANOKE
0,44 4 OFFICE OF THE CITY CLERK
t 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerkeroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 8, 2014
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that Victoria M. Cox has qualified as a member of the Human
Services Advisory Board to fill the unexpired term of The Reverend Amy H. Ziglar ending
November 30, 2014.
Sincerel
rib
Jonathan E. Cr , CMC
Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Victoria M. Cox, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Human Services Advisory Board to fill the unexpired term of
office of The Reverend Amy H. Ziglar ending November 30, 2014, according to the best
of my ability. So help me God.
t LAS.
VIC riRI A�' .
The foregoing oath ofoe was taken, sworn to, and subscribed before me by
Victoria M. Cox this /i day of/,fi M9AC�/�2013.
Brenda S. Hamilton, Clerk of the Circuit Court
By , viii , Clerk
CKJC1/oaths and qualifications/Human Services Advisory Board/Victoria Cox (113016)
oath.docx
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S. W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: elerkn.roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 8, 2014
Candace R. Martin, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Martin:
This is to advise you that Katherine V. Coffield has qualified as a member of the
Architectural Review Board for a term ending October 1, 2017.
Sincerely,
� •nathan E. Craft, CMC
Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Katherine V. Coffield, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Architectural Review Board for a four-year term of office ending
October 1, 2017, according to the best of my ability. So help me God.
' )40
K herine V. Coff el i
The foregoing oath of office was tak-n, sworn to, and subscribed before me by
Katherine V. Coffield this�� day of st %' 013.
Brenda S. Hamilton, Clerk o the Circuit Court
B /La,/ � ',! , Clerk
Alf
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2014.
No. 39835-010614.
AN ORDINANCE to appropriate funding from the State Asset Sharing
Program for enhancing law enforcement operations, amending and reordaining certain
sections of the 2013-2014 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2013-2014 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Law Enforcement Expenditures $ 45,000
Revenues 45,000
State Asset Forfeiture
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ;iv%'
lery Zoo City Cier .
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 6, 2013
Subject: Appropriation of State Asset Forfeiture Funds
Background/Considerations:
In 1 991 , the Virginia General Assembly passed legislation allowing local law
enforcement to seize property that is connected with illegal narcotics
distribution. The Code of Virginia also makes it possible for the
Commonwealth's Attorney to receive an equitable share of proceeds from these
forfeited properties (currently at thirty-three and one-third percent of the City's
total share). Application for the equitable share of the forfeited property must
be made to the Department of Criminal Justice Services (DCJS), Forfeited Asset
Sharing Program and certified by the Commonwealth's Attorney.
Forfeiture proceeds may only be used for law enforcement purposes. The
Commonwealth's Attorney uses these proceeds for permissible law
enforcement purposes in accordance with the Commonwealth's Forfeited Asset
Sharing Manual guidelines. Asset forfeiture funds are subject to restrictions in
that the funding may not be anticipated (spent before received) and these funds
may supplement but cannot, by law, supplant existing resources.
Asset forfeiture proceeds are received by the City of Roanoke's Treasurer
electronically from DCJS. The funds are then transferred into a bank account
specifically established for these forfeited proceeds from which the
Commonwealth's Attorney may write checks. The Commonwealth Attorney's
Office must file an annual report with the DCJS to account for its use of
forfeited funds. These funds are subjected to audits by the DCJS and the
Virginia Auditor of Public Accounts.
The Code of Virginia requires an annual appropriation of the State Asset
Forfeiture Funds to be used for permissible law enforcement activities in which
the Commonwealth's Attorney is engaged. The balance of forfeited funds
available for appropriation on July 1 , 2013, was approximately $45,000.
Recommended Action:
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $45,000 and appropriate funding in the same amount to be used
for law enforcement activities by the Commonwealth's Attorney.
0.2 _ 41109
Donald S. Caldwell
Commonwealth Attorney
Distribution: Council Appointed Officers
2
CITY COUNCIL AGENDA REPORT
AS, fi+a.. i!s
To: Honorable Mayor and Members of City Council
Meeting: January 6, 2014
Subject: Appropriation of State Asset Forfeiture Funds
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above.
I recommend that City Council appropriate funding from the Department of
Criminal Justice Services in the amount of $45,000.
-1\--)st
,f Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY OF ROANOKE
^: - OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 8, 2014
Joyce Kissinger, Chair
Western Virginia Workforce Development Board
108 N. Jefferson Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Kissinger:
I am enclosing copy of Resolution No. 39836-010614 acknowledging and recognizing
the Workforce Investment Act ("WIA") funding from the Virginia Community College
System in the amount of $33,626.00 for the Statewide Dislocated Worker/Rapid
Response Business Services Capacity Building Initiative grant for the award period of
October 1, 2013 – September 30, 2014, to be administered by the Western Virginia
Workforce Development Board ("WDB").
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 6, 2014.
Sincerely,
Air :744—
Jonathan E. Craft, CMC
Deputy City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Management and Budget
Jane R. Conlin, Director, Human/Social Services
0,2 (.-
IN THE COUNCIL OF THE CITY OF ROANOICE, VIRGINIA
The 6th day of January, 2014.
No. 39836-010614.
A RESOLUTION acknowledging and recognizing Workforce Investment Act ("WIA")
funding from the Virginia Community College System in the amount of $33,626 for the
Statewide Dislocated Worker/ Rapid Response Business Services Capacity Building Initiative
grant for the award period of October 1, 2013 — September 30, 2014, to be administered by the
Western Virginia Workforce Development Board ("WDB").
WHEREAS, pursuant to the Workforce Investment Act, federal funding is provided to
support various programs in support of various client populations as more particularly described
in the City Council Agenda Report dated January 6, 2014;
WHEREAS, on February 28, 2013, the WDB was designated as the fiscal agent for WIA
funds and administers the federal funds provided by WIA through the Virginia Community
College System for Local Workforce Area 3, the designated area which encompasses the
counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, and the cities of Covington,
Roanoke, and Salem; and
WHEREAS, WIA funding for the award period October 1, 2013 — September 30, 2014,
in the amount of $33,626, will be allocated for the Statewide Dislocated Worker/ Rapid
Response Business Services Capacity Building Initiative to create a long-term sustainability plan
for increasing the coordination of services to the business community, as designated in the City
Council Agenda Report dated January 6, 2014.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
R-acknowledge Western Va Workforce Development-Business Services grant.1-6-2014 1
1. Council acknowledges and recognizes for the purpose of administering the
Western Virginia Workforce Development Board, the WIA Statewide Dislocated Worker/ Rapid
Response Business Services Capacity Building Initiative grant in the amount of$33,626 from the
Virginia Community College System, with no local match from the City, to be used during the
award period of October I, 2013, through September 30, 2014, for the WDB's Business Service
Team to create a long teen plan for creating relationships, sharing communication databases, and
coordinating services with the business community of Local Workforce Area 3, as more
particularly set out in the City Council Agenda Report dated January 6, 2014.
2. The City Manager is directed to furnish such additional information as may be
required in connection with the acknowledgement and recognition of the foregoing funding.
3. The City Clerk is directed to provide an attested copy of this Resolution to the
Western Virginia Workforce Development Board.
ATTEST:
in'ittry City Cl rk.
R-acknowledge Western Va Workforce Development-Business Services grant.)-6-2014 2
7
AST CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 6, 2014
Subject: Funding for Western Virginia Workforce Development Board
Workforce Investment Act (WIA) Programs - Business Services
Grant
Background:
The City of Roanoke is the grant recipient for Workforce Investment Act (WIA)
funding, thus, City Council must recognize the funding for all grants received in
order for the Western Virginia Workforce Development Board to administer WIA
programs. On February 28, 2013, the Western Virginia Workforce Development
Board was designated as the fiscal agent for WIA funds and, therefore,
administers the federally funded Workforce Investment Act (WIA) for Area 3,
which encompasses the counties of Alleghany, Botetourt, Craig, Franklin and
Roanoke, and the cities of Covington, Roanoke, and Salem.
WIA funding is for four primary client populations:
• Dislocated workers who have been laid off from employment through no
fault of their own. Services provided these individuals include intensive
job search assistance and employment counseling, additional training to
upgrade skills or obtain initial certification or degree, on the job training
and supportive services.
• Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor. Services
provided these individuals include intensive job search assistance and
employment counseling, additional training to upgrade skills or obtain
initial certification or degree, on the job training and supportive services.
• Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults. Services provided these
individuals include career counseling and exploration, incentives to
remain in school, work readiness classes, summer work program,
mentoring, tutoring and post secondary education/training.
• Businesses in need of employment and job training services.
The Western Virginia Workforce Development Board has received a Notice of
Obligation, from the Virginia Community College System, allocating WIA
Statewide Dislocated Worker/Rapid Response Business Services Capacity
Building Initiative funding of $33,626 for award period (October 1 , 2013 -
September 30, 2014). The Business Services Capacity Building grant will enable
the Western Virginia Workforce Development Board's Business Service Team to
create a long-term sustainability plan for increasing the coordination of services
to the business community of Local Workforce Area III of Virginia with increased
outreach, partnerships, service visibility, training for team members, shared
communication database and a Business Summit to inform and involve the
business community.
Considerations:
• Program Operations - Existing activities will continue and planned
programs will be implemented.
• Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommended Action:
Recognize the Western Virginia Workforce Development Board WIA Statewide
Dislocated Worker/Rapid Response Business Services Capacity Building funding
of $33,626 for award period October 1 , 2013 to September 30, 2014.
v Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
2
1✓ t i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2014.
No. 39837-010614.
A RESOLUTION accepting the Federal Asset Forfeiture Grant Award to the City of
Roanoke Police Department from the Office of the Attorney General of Virginia, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke does on behalf of its Police Department hereby accept the
Federal Asset Forfeiture Grant Award offered by Office of the Attorney General of Virginia in
the amount of $250,000, to purchase a replacement in-car video system for its police vehicle
fleet and to purchase equipment and software for its I-STAR crime analysis unit, upon all the
terms, provisions and conditions relating to the receipt of such funds. The grant, which requires
no match by the City, is more particularly described in the City Council Agenda Report, dated
January 6, 2014.
2. The City Manager is hereby authorized to execute on behalf of the City, any
necessary documents to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
eatery City lerk
R-Federal Asset Forfeiture Grant.1-6-2014
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2014.
No. 39838-010614.
AN ORDINANCE to appropriate funding from the United States Department
of Justice Federal Asset Sharing Program, thru the Commonwealth of Virginia Office of
the Attorney General for enhancing law enforcement operations, amending and
reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Office of Att Gen - Other Equipment 35-640-3297-9015 $ 250,000
Revenues
Office of Att Gen Federal Asset Forfeiture 35-640-3297-3297 250,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST. 7s4,,
P City Clerk.
P
ce.t CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 6, 2014
Subject: Office of the Attorney General of Virginia Federal Asset
Forfeiture Grant Award
Background:
The Office of the Attorney General Medicaid Fraud Control Unit was the lead
investigative agency in the case of United States v. Abbott Laboratories, and as
a result of the plea agreement, the Office of the Attorney General of Virginia
was awarded an equitable share of federal asset forfeiture funds. The Office of
the Attorney General of Virginia is disbursing some of the federal asset
forfeiture funds to local law enforcement agencies via competitive grant
proposals for equipment.
The City of Roanoke has been awarded $250,000 in asset forfeiture grant
funding; specifically $180,000 to purchase a replacement in-car video system
for its police vehicle fleet and $70,000 to purchase equipment and software for
its I-STAR crime analysis unit. No local matching funds are required.
Recommended Action:
Accept the Office of the Attorney General of Virginia Federal Asset Forfeiture
Grant Award described above and authorize the City Manager to execute the
grant agreement and any related documents; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish a revenue estimate for the Police Department in the amount of
$250,000, in an account to be established by the Director of Finance in the
Grant Fund.t --Ctstlait.4 it Ito,/ ,
P�, " Christopher P. Morrill
I \ City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
CITY OF ROANOKE
ra
•;;0. OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerkiroanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 8, 2014
Attn: Carolyn Kiser
Vice President and Director of Marketing
Hometown Bank
202 South Jefferson Street
Roanoke, VA 24011
Ms. Kiser:
I am enclosing copy of Resolution No. 39839-010614 accepting a donation of funds
from Hometown Bank to the City as part of Beautify Roanoke Interchanges Through
Enhancement (BRITE) Program to assist with the maintenance of the landscaping in the
southeast quadrant of the interchange of Route 220 Expressway and Franklin Road.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 6, 2014.
On behalf of the Mayor and Members of Council, I would like to express my sincerest
gratitude for the very generous donation.
Sincerely,
tier / 're
Jonathan E. Craft, CMC
Deputy City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
frfrir
IN TI IE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2014.
No. 39839-010614.
A RESOLUTION accepting a donation of funds from Hometown Bank to the City as part
of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the
maintenance of the landscaping in the southeast quadrant of the interchange of Route 220
Expressway and Franklin Road; authorizing the City Manager to execute any necessary
documents, provide any additional information, and to take any necessary actions in order to
obtain, accept, receive, implement, use, and administer such donation; and expressing the City's
appreciation for such donation.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from Hometown Bank of
$10,000 to the City, as more particularly set forth in City Manager's Agenda Report dated
January 6, 2014, to this Council.
2. The City Manager is further authorized to execute any necessary documents,
provide any additional information, and to take any necessary actions in order to obtain, accept,
receive, implement, use, and administer such donation.
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to Hometown Bank for its generous donation as part of the BRITE program to assist
the City with the maintenance of the landscaping as described above.
4. The City Clerk is directed to transmit a copy of this Resolution to Hometown
Bank expressing the City's appreciation for its donation,
ATTEST:
,/fury City Cleric.
Donation-BRITE Program Hometown Bank 114.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2014.
No. 39840-010614.
AN ORDINANCE to appropriate funding from Hometown Bank to the BRITE
220/Franklin Road Landscape Project, amending and reordaining certain sections of the
2013-2014 Capital Projects Fund Appropriations and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2013-2014 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Third Party 08-530-9001-9004 $ 10,000
Revenues
BRITE 220/Franklin Road Project 08-530-9001-9001 10,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST— /,�' —
P City Clerk.
Ott
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 6, 2014
Subject: BRITE ("Beautify Roanoke Interchanges Through Enhancement")
Sponsorship Funding from Hometown Bank
Background:
In 2005, the Virginia Department of Transportation (VDOT) established
comprehensive roadside management regulations that allow local governments,
communities, businesses, and individuals to participate in the improvement and
management of state-maintained roadsides. Through that program, Lamar
Advertising donated funds to the City to landscape the northeast quadrant of the I-
581 and Orange Avenue interchange.
Modeled after VDOT's program, the City of Roanoke initiated its BRITE Program to
encourage participation by area businesses and organizations. The BRITE program
focuses on the I-581/Route 220 corridor and is jointly administered by Economic
Development and the Transportation Division of Public Works. Through the BRITE
program, Oakey's Funeral Home donated funds to enhance an area adjacent to
Hershberger Road.
Considerations:
More recently, Hometown Bank has approached the City to express interest in
enhancing the southeast quadrant of the existing interchange of the Route 220
Expressway and Franklin Road. Some trees currently exist and Hometown Bank's
donation of $10,000 will expand the landscaping in this location and further enhance
this gateway into the City.
This donation must be accepted by Council and appropriated into a capital account
for expenditure. Further, since the interchange of Route 220 and Franklin Road is
within VDOT right of way, an appropriate agreement will need to be executed
between the City and VDOT to permit this enhancement.
Recommended Action:
Accept the donation from Hometown Bank, authorize the City Manager to execute
such documents as may be necessary to complete this process, such documents to be
approved as to form by the City Attorney, adopt the accompanying budget ordinance
to establish a revenue estimate in the amount of $10,000, and appropriate the same
amount into a capital account to be established by the Director of Finance.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
ri
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of January, 2014.
No. 39841-010614.
A RESOLUTION amending the City's Fee Compendium imposing fees for use of
Facilities and Equipment at Elmwood Park, including the Amphitheater, and providing for an
effective date.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. In accordance with the recommendations set forth in the City Council Agenda
Report dated January 6, 2014, the following fees shall be charged for the use of designated
facilities at Elmwood Park on a daily basis. For the purpose of the following fees "daily" shall
mean the daily use of the Facilities and Equipment for each day and each day will start no earlier
than 8:00 a.m. and end no later than (i)11:59 p.m. on Saturday, Sunday or Holidays, and
0011:00 p.m. on all other days. Such fees are as follows:
DAILY DAILY
FACILITIES NON-PROFIT RATE FOR PROFIT RATE
Fountain Walkway $150 $150
Bullitt Plaza $150 $150
South Lawn $150 $150
Front Lawn $150 $150
Amphitheater $500 $1,000
Amphitheater w/Green Rooms $650 $1,150
Whole Park $1,100 $1,600
Whole Park, all access $1,250 $1,750
Individuals seeking to use Facilities at Elmwood Park shall pay fees at the For Profit rate.
2. The refundable damage deposit fee for all users is $1,000.00.
3. The daily fees for use of certain equipment at Elmwood Park for all users are:
TYPE OF EQUIPMENT DAILY FEE
36' Scissor Lift $400
Chair Rental (per chair) $2
Chair Rental, set-up/take-down (per chair) $3
K:Vvleasures\Elmwood Park Failities and Equipment Use Fees 2014.doex 1/2/14
4. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the above fees for Facility and
Equipment Rentals (user fees) at Elmwood Park and the Amphitheater.
5. The fees established by this Resolution shall remain in effect until amended by
this Council.
6. This Resolution shall be in full force and effect on and after January 6, 2014.
ATTEST:
- City Clerk.
K:\Measures\Elmwood Park Failities and Equipment Use Fees 2014.docx 1/2/14
t } CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 6, 2014
Subject: Fee Schedule for Elmwood Park and Amphitheater
Background:
The Elmwood Park and Amphitheater project is complete and proposed fees for
rentals and facilities have been recommended, along with revised facilities fees
and rates for deposits and Amphitheater rentals.
Elmwood Park was renovated with the idea of having more convenient and
modern amenities not only for citizen use but also for vendors at the numerous
events hosted at this park location.
Some of the improvements that have been included in this project are discrete
and unnoticeable to the naked eye but are placed for better service to event
goers and event organizers. The improvements include numerous potable
water supplies, isolated independent electrical hook-ups, grey water disposal
sites with grease trap filter, and trash containment located within the utility
area screened from public view. These significant improvements are available
for vendors both inside the Amphitheater area as well as along the fountain
walkway.
The moderate increase in rental fees take into consideration these
improvements as well as the inclusion of an event attendant who will be in
attendance to assist organizers with set-up and any other issues associated
with the park and its use. Adopting the fees at this time ensures that the Fee
Compendium is established prior to reservations for the upcoming spring and
summer event season. The fees and rates are daily rates. Individuals seeking
to use any of the facilities at Elmwood Park will pay the daily for profit rate.
Considerations:
Below is a chart that represents the proposed rates and fees. The applicable
current rates and fees appear in the column to the far right of the chart.
FACILITIES NON-PROFIT FOR PROFIT CURRENT
RATE RATE RATE
Fountain Walkway $150 $150 N/A
Bullitt Plaza $150 $150 NA
South Lawn $150 $150 $150
Front Lawn $150 $150 $150
Amphitheater $500 $1 ,000 $250
Amphitheater/w
Green Rooms $650 $1 ,150 N/A
Whole Park $1 ,100 $1 ,600 N/A
Whole Park, All
Access $1 ,250 $1 ,750 N/A
Refundable Damage
Deposit $1 ,000 $1 ,000 $100
All Amphitheater
rentals include:
Potable Water, Grey
Water Disposal,
Electricity, Trash
Containment, and N/A
On-Site Event Staff
OTHER ITEMS
36' Scissor Lift $400 $400 N/A
Chair Rental (per $2 $2 N/A
chair)
Chair Rental, Set-
Up/Take Down (per $3 $3 N/A
chair)
Recommended Action:
Adopt the attached resolution to amend the City's Fee Compendium to reflect
the aforementioned fees, effective January 6, 2014.
7-- r' .(1 Ct i4 U.0
imChristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Steven C. Buschor, Director of Parks and Recreation
2
rat CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke,Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-6142
ANN H.SHAWVER,CPA ANDREA F.TRENT
Director of Finance Assistant Director of Finance
January 6, 2014
Dear Mayor Bowers and Members of City Council:
Subject: November FY14 Financial Report - City of Roanoke
The following financial report provides commentary on the City's financial results for the
five months ended November 30, 2013.
FY14 year-to-date revenues decreased 0.2% or $149,000 from FY13 as presented in the
accompanying financial statements. The budgeted increase was 2.1% when comparing
the FY14 adopted budget against the FY13 adjusted final results. Actual revenues trailed
budget due to local tax underperformance through November, which was offset by
favorable results in permits and fees, grants and aid from the State, charges for services
and miscellaneous revenue. Significant year-to-year variances are explained in further
detail in this report.
Year-to-date expenditures in FY14 increased 4.2% from the prior year. The adopted
expenditure budget for FY14 was 1 .7% or $4.3 million higher than the adjusted FY13
actual results. A 2.0% pay raise for employees went into effect in July 2013. Employees
also received an additional 1 .0% pay raise to offset a required 1 .0% employee contribution
to the Retirement Health Savings Account. In addition, the City's retirement contribution
rate as a percent of payroll increased 2.5% (from 15.6% in FY13 to 18.1% in FY14). These
increases will affect comparisons throughout the year. The City is currently analyzing its
revenue budget in light of recent economic trends that may require a downward
adjustment in several local taxes. Accordingly, the City will make any necessary
adjustments in expenditures should a revenue adjustment occur. Major expenditure
variances are described in further detail in the expenditure section of this report.
Revenues:
Commentary on the significant categories of revenues and/or significant revenue
variance is provided as follows:
General Property Tax revenues decreased 0.9% or $348,000 compared to FY13 mainly
due to lower real estate tax revenue. Real estate tax revenues were expected to decline
slightly in FY14 due to reassessments.
Honorable Mayor and Members of Council
January 6, 2014
Page 2
Other Local Tax revenues increased 0.3% or $54,000 compared to the same period in
FY13. The growth was the result of an increase of 3.3% in the Transient Occupancy tax
(when adjusted for the tax rate change) and 3.3% in the Prepared Food and Beverage
tax. Admissions tax also increased related to improved movie attendance. The increase
was partially offset by declines in sales and cigarette tax revenues. Sales tax decreased
when strong retail performance in FY13 related to activities that followed the derecho
event was not repeated in FY14.
Permits, Fees and Licenses increased by 14.0% or $61 ,000 compared to the same period
in FY13 mainly as a result of increased building inspection fees from a few major
projects such as Jefferson Street Apartments, Brandon Oaks, Dollar General, Bojangles
and First Citizen Bank.
Expenditures:
The fiscal year 2014 adopted General Fund expenditure budget totaled $260.0 million
and included funding of approximately $1 .6 million to cover contracts and purchase
orders made during fiscal year 201 3 but not paid by the end of that year, for a total of
$261 .6 million. Based on a $500,000 or 10% variance threshold at the category level,
variances are discussed as follows:
Public Safety was up 3.0% or $855,000 compared to FY13 primarily due to higher
budgeted personnel expenses and retirement contributions in the Fire and Police
departments.
Health and Welfare increased 10.8% or $1 .5 million primarily due to a Virginia
Department of Health contract which was paid earlier in the current year. Partially
offsetting this increase were reductions in Comprehensive Services Act expenditures due
to lower adult care and subsidized adoption costs.
Community Development increased 18.5% or $500,000 over the prior year mainly
related to the Roanoke Valley Convention and Visitors Bureau's (RVCVB) marketing
initiative to increase the number of overnight visitors into the Roanoke area. This
initiative was partially funded by a 1 .0% increase in the Transient Occupancy tax,
effective January 1 , 2013.
Transfer to School Fund increased 2.4% or $723,000 as a result of an increase in
funding to Roanoke City Public Schools from the prior year.
Nondepartmental expenditures increased 32.9% or $341 ,000 compared to FY13 mainly
due to the timing of a transfer to the Grant Fund, which was processed in February in
the prior year.
Honorable Mayor and Members of Council
January 6, 2014
Page 3
Civic Facilities Fund
In November, the Civic Center held 31 events with 26,195 attendees. This was two
more events, but 3,131 less attendees than in November 2012. The number of
November 201 3 events exceeded the number of budgeted events by six, and attendance
exceeded budget by 5,705. Of note, the Civic Center hosted two concerts in November
that generated $118,000 in income. These two concerts, which had not been included
in the FY14 budget, partially offset prior revenue shortfalls for events that did not occur.
The programming at the Civic Center covers a wide variety of entertainment events
which can cause comparisons between years to vary widely. Event highlights for
November included Jeff Dunham, a concert by TI, 2 Chainz and Kelly Rowland, the
Manheim Steamroller Christmas concert, and five Virginia Tech hockey games.
In FY14 to date, there have been 100 events with 63,720 attendees. Overall attendance
has decreased 4.7% or 3,131 compared to the prior year; however the number of events
has increased by two.
The FY14 year-to-date Operating Loss for the Civic Center was $895,000, which is an
improvement of 6.6% or $63,000 in comparison to FY1 3. Revenues increased by
$667,000, and expenses increased by $604,000. The year-to-date Change in Net
Position for FY14 was a decrease of $1 ,200,000, compared to a FY13 decrease of
$1 ,138,000, a deterioration of 5.5% or $62,000.
Through November, the net operating loss for Global Spectrum, which manages the
Civic facilities, has underperformed $1 18,000 compared to their original FY14 year-to-
date budget. However, based on Global Spectrum's current forecast, it is expected that
performance will meet the established budget. The year-to-date operating loss through
November is primarily due to lower than expected attendance to major concerts,
increased utilities expense, and decreased display advertising revenues. Event income
from major concerts was $27,000 under budget as of November 30, 2013. This was an
improvement from the prior month. Utility expense is $31 ,000 over budget due to
increased utility costs and expenses from several water leaks. Savings from recent
HVAC and electrical upgrades will have positive impacts in the future, as will conversion
to LED lighting. Display advertising did not have any new contracts in FY14 thus far; as
a result, display advertising is under budget by $32,000 in FY14.
A new Governmental Accounting Standards Board (GASB) statement (No. 65) changed
the way debt related premium or costs were previously reported. In accordance with the
statement, certain debt-related revenues and expenditures must be recognized within
the year incurred and no longer amortized. The Civic Center Fund implemented GASB
statement 65 during FY14. As a result, expenses related to outstanding bonds,
reported as interest expense, increased 68.8% or $140,000 in FY14.
Honorable Mayor and Members of Council
January 6, 2014
Page 4
January programs include the annual Home Show, WWE Live, Lady Antebellum, and the
Shrine Circus.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a total FY14
budget of $3.3 million. While each facility generates varying levels of income or loss,
the Parking Fund as a whole meets all cash flow needs, including debt service, without a
General Fund subsidy and generates sufficient working capital to fund facility
improvements and repairs.
FY14 year-to-date operating revenues through November increased 5.1% or $66,000
compared to FY13. Eight facilities are ahead of FY13, and four are behind FY13. Center
in the Square, Elmwood Lot, and Campbell garage showed strong performance. The
Church Avenue Garage continued to underperform as a result of the relocation of CBIZ
from the downtown area. An increase in residential parkers at the Church Avenue
Garage has partially offset the lost revenue. In summary, parking revenue combined
with off street parking tickets resulted in a decreased of $2,000 or 0.2% in revenue
compared to FY13. On street parking ticket revenues have decreased about $1 5,000 or
10.1%.
The Parking Special Projects Program accounts for a $42,000 increase in revenues from
FY13. This program has a zero dollar overall effect on performance, as program
expenses are being offset by revenues in the form of reimbursement from the General
Fund.
Operating expenses have increased 9.3%, or $60,000, during FY14 in comparison to the
prior fiscal year. This is due to a timing difference in the cost of fees for professional
services, an increase in special projects expense, and a moderate increase in
maintenance expense. The overall increase in operating expenses was partially offset
by decreases in risk management expenses.
A new Governmental Accounting Standards Board (GASB) statement (No. 65) changed
the way debt related premium or costs were previously reported. In accordance with the
statement, certain debt-related revenues and expenditures must be recognized within
the year incurred and no longer amortized. The Parking Fund implemented GASB
statement 65 during FY14. As a result, expenses related to outstanding bonds,
reported as interest expense, increased 40.4% or $110,000 in FY14.
Excluding the one-time interest expense adjustment, the Parking Fund overall net
position was relatively unchanged in FY14. With the recognition of interest expense, the
overall net position decreased $110,000, compared to an increase of $72,000 in the
prior year.
Honorable Mayor and Members of Council
January 6, 2014
Page 5
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 12.8% for the fiscal year-to-
date through November 201 3, which reflects gains in the domestic equity, international
equity, convertible bond, real estate, fixed income, and alternative asset categories of
investments. Investment performance for this period was slightly above the Policy
Portfolio benchmark performance of 10.9% due to performance in the above listed
investment allocations. Pension Plan investment decisions are made with a long-term
view, and the Roanoke Plan has outperformed its benchmark in all policy measures. For
the five month period ending November, 2013, Plan Net Assets increased $34.8 million.
This was a result of $5.3 million in employer contributions and $42.6 million in net
investment gains offset by $1 3.1 million in benefit payments and Plan administrative
expenses. Benefits Paid to Participants increased 3.9% due to a combination of the 1 .4%
cost of living adjustment provided to eligible retirees effective July 1 , 2013 and higher
retirement allowances having been earned by more recent retirees.
Closing
In closing, most national indices indicate an economy that continues to improve. The
U.S. Economy added 203,000 jobs in November and US unemployment rate fell to 7.0%,
the lowest level since November 2008. The Roanoke City unemployment rate was 6.7%
in October, close to its two year low in March at 6.4%. The Federal Reserve is continuing
its policy to hold interest rates at all-time lows and predicts this to continue at least thru
late 2014.
Fiscal 2014 revenues through November decreased slightly compared to the prior year
however, expenditures outpaced the prior year. The increase in the expenditures was
primarily related to timing of several large contracts and the City's higher retirement
contributions. The City's financial performance will continue to be carefully monitored
by the various departments which are involved with oversight of the City's budgeting
and financial processes.
Please contact me with any questions you have on these financial statements.
Sincerely,
,
■
Ann H. Shawver
Director of Finance
Attachments
Honorable Mayor and Members of Council
January 6, 2014
Page 6
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
CITY OF ROANOKE,VIRGINIA
GENERAL FUND
FOR THE FIVE MONTHS ENDED NOVEMBER 30,2013
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue Actual(Restated) Actual Percent of
Revenue Budget July 1-November 30 July 1-November 30 FY14 vs FY13 Budget
Revenue Source Budget Variance 2013-2014 2012-2013 Variance Received
General Property Taxes $ 105,388,000 $ (64,796,752) $ 40,591,248 $ 40,939,507 (0.9%) 38.5%
Other Local Taxes 74,518,000 (56,862,904) 17,655,096 17,600,820 0.3% 23.7%
Permits,Fees and Licenses 1,034,000 (537,262) 496,738 435,590 14.0% 48.0%
Fines and Forfeitures 1,592,000 (1,156,178) 435,822 562,299 (22.5%) 27.4%
Revenue from Use of Money and Property 214,000 (157,071) 56,929 60,990 (6.7%) 26.6%
Intergovernmental 65,722,000 (49,123,445) 16,598,555 16,466,761 0.8% 25.3%
Charges for Services 8,508,000 (5,448,398) 3,059,602 2,981,077 2.6% 36.0%
Internal Services 2,507,000 (1,803,167) 703,833 707,055 (0.5%) 28.1%
Transfers From Other Funds 32,700 - 32,700 32,886 (0.6%) 100.0%
Miscellaneous Revenue 550,000 (329,666) 220,334 213,262 3.3% 40.1%
Total $ 260,065,700 $ (180,214,843) $ 79,850,857 E 80,000,247 (0.2%) 30.7%
Note: Other Local Taxes and Intergovernmental Revenues have been restated for the transfer of$91,000 Public Facilities Tax recorded In error as
Local Sales Tax relating to the Hotel Roanoke for the months of February through June in FY13 and$32,000 recorded as sales tax in error in September FY14.
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure Uncommitted July 1-November 30 July 1-November30 FY14 vs FY13 Budget
Expenditures Budget Balance 2013-2014 2012-2013 Variance Obligated
General Government $ 14,194,008 $ 8,042,332 $ 6,151,676 $ 5,697,925 8.0% 43.3%
Judicial Administration 8,031,119 4,620,424 3,410,695 3,168,896 7.6% 42.5%
Public Safety 61,695,945 32,776,034 28,919,911 28,064,479 3.0% 46.9%
Public Works 26,033,964 13,083,926 12,950,038 12,606,233 2.7% 491%
Health and Welfare 36,939,920 21,886,522 15,053,398 13,588,627 10.8% 40.8%
Parks,Recreation and Cultural 9,699,067 5,194,105 4,504,962 4,407,015 2.2% 46.4%
Community Development 7,006,794 3,799,144 3,207,650 2,708,004 18.5% 45.8%
Transfer to Debt Service Fund 13,225,490 3,109,601 10,115,889 10,461,637 (3.3%) 76.5%
Transfer to School Fund 74,506,400 43,462,065 31,044,335 30,321,000 2.4% 41.7%
Nondepartmental 10,271,363 8,895,677 1,375,686 1,034,934 32.9% 13.4%
Total 261,604,070 $ 144,869,830 $ 116,734,240 $ 112,058,750 4.2% 44.6%
CITY OF ROANOKE,VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2013
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Rentals $ 1,019,982 $ 793,875
Event Expenses 676,092 320,852
Advertising 57,706 68,399
Admissions Tax 155,163 112,676
Facility Surcharge/Ticket Rebate 147,401 104,895
Commissions 32,507 24,378
Ancillary 41,212 30,113
Miscellaneous 44,539 52,927
Total Operating Revenues 2,174,602 1,508,115
Operating Expenses
Personal Services 471,900 525,043
Operating Expenses 2,067,026 1,420,203
Management Fees 154,958 152,368
Depreciation 375,515 368,230
Total Operating Expenses 3,069,399 2,465,844
Operating Loss (894,797) (957,729)
Nonoperatinq Revenues/(Expenses)
Investment Income 38,954 23,757
Interest Expense (344,094) (203,822)
Net Nonoperating Expenses (305,140) (180,065)
Change in Net Position $ (1,199,937) $ (1,137,794)
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2013
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Market Garage $ 203,088 $ 199,848
Elmwood Park Garage 196,301 197,145
Center in the Square Garage 145,759 119,568
Church Avenue Garage 216,381 256,723
Tower Garage 157,885 152,857
Gainsboro Garage 53,616 55,764
Campbell Garage 51,806 35,014
Williamson Lot 35,619 26,583
Higher Ed Center Lot 26,605 24,963
Market Lot 13,064 8,890
Elmwood Lot 34,205 17,181
Warehouse Row Lot 13,410 18,122
West Church/YMCA Lots 10,946 10,946
Off Street Parking Violations (All Locations) 24,185 19,556
On Street Parking Violations 176,240 149,959
Total Operating Revenues 1,359,110 1,293,119
Operating Expenses
Operating Expenses 701,087 641,299
Depreciation 399,780 343,360
Total Operating Expenses 1,100,867 984,659
Operating Income 258,243 308,460
Nonoperating Revenues/(Expenses)
Investment Income 30,743 22,363
Miscellaneous - 17,455
Interest Expense (387,396) (275,992)
Net Nonoperating Expenses (356,653) (236,174)
Income/(Loss) Before Transfers and Contributions (98,410) 72,286
Transfers and Contributions
Transfer to Capital Projects Fund (11,280) -
Net Transfers and Contributions (11,280) -
Change in Net Position $ (109,690) $ 72,286
3
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30,2013
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CRY FOR THE MONTH ENDED NOVEMBER 30,2013
BALANCE AT BALANCE AT BALANCE AT
OCTOBER 31,2013 RECEIPTS DISBURSEMENTS NOVEMBER 30,2013 NOVEMBER 30,2012
CONSOUDATED FUNDS $ 75,060,060.43 12,058,845.25 $24,654,040.83 $ 62,464,664.85 $ 59,702,769.63
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE,VIRGINIA,FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING NOVEMBER 30,2013.THAT SAID FOREGOING:
CASH
CASH IN HAND $5,220.58
CASH IN WELLS FARGO BANK 2,024,198.93
CASH IN VALLEY BANK 2,948.61
CASH IN HOMETOWN BANK 100.00
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 11,259,543.44
SMITH BARNEY GOVERNMENT MONEY MARKET FUND 4,810,558.40
CERTIFICATES OF DEPOSIT 8,508,512.75
U.S.AGENCIES 2,000,000.00
VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 8,798,204.16
VALLEY BANK MONEY MARKET 25,055,377.99
TOTAL $ 62,464,664.85
December 17,2013 ,Zc31 /141
RICK HALE,CHIEF DEPU REAS RER
4
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET POSITION
FOR THE FIVE MONTHS ENDED NOVEMBER, 2013
(UNAUDITED)
FY 2014 FY 2013
Additions
Employer Contributions $ 5,257,726 $ 4,440,122
Investment Income
Net Appreciation in Fair Value of Investments 40,548,438 16,073,998
Interest and Dividend Income 2,347,892 1,467,309
Total Investment Gain 42,896,330 17,541,307
Less Investment Expense 226,056 117,989
Net Investment Gain 42,670,274 17,423,318
Total Additions $ 47,928,000 $ 21,863,440
Deductions
Benefits Paid to Participants $ 13,101,399 $ 12,605,599
Administrative Expenses 30,949 8,251
Total Deductions 13,132,348 12,613,850
Net Increase 34,795,652 9,249,590
Plan Net Position Available for Benefits:
Fund Balance July 1 347,126,105 320,545,500
Fund Balance November 30 $ 381,921,757 $ 329,795,090
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET POSITION
NOVEMBER 30, 2013
(UNAUDITED)
FY 2014 FY 2013
Assets
Cash $ 1,667,204 $ 1,187,165
Investments, at Fair Value 382,847,027 331,128,248
Accounts Receivable 31,101 16,440
Due from Other Funds 1,160 159
Total Assets $ 384,546,492 $ 332,332,012
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ 2,624,017 $ 2,536,791
Accounts Payable 718 131
Total Liabilities 2,624,735 2,536,922
Plan Net Position Available for Benefits $ 381,921,757 $ 329,795,090
6
7 .b. I .
City of Roanoke
Financial Report
Five Months Ended
November 30 , 2013
FY14
General Fund O
• FY14 revenues have decreased 0.2%, lagging the budgeted
increase of 2. 1 % as a result of local tax underperformance through
November. Commonwealth revenues are up.
• General Property Taxes decreased 0.9%, primarily related to a
decline in the assessed value of real property.
• Expenditures were budgeted at 1 .7% above FY13 actual and
included a 2.0% pay raise effective July 2013, a 1 .0% pay increase
to offset a 1 .0% retirement health savings contribution and a 2.5%
increase in the employer's retirement contribution rate.
• Expenditures YTD have increased 4.2% over the prior year primarily
related to an earlier contract with the Health Department in FY14,
higher personnel expenses and retirement contributions and
increased funding to Roanoke City Public Schools.
2
Sales Tax Flat
FY14 Revenue Estimate $20.018 M
8.0
7.0
u, 6.0
c 5.0
— 4.0
Z- 3.0
2.0
1 .0 -
0.0
4 Months Ended 10/31/13
• Prior YTD Actual ❑ YTD Budget ® YTD Actual
• Sales tax revenues remained flat as adjusted for the reclassification of public
facilities tax recorded as sales tax in error.
• Strong retail performance in FY13 related to activity that followed the derecho
event was not repeated in FY14.
3
Meals Tax
FY14 Revenue Estimate $ 13.301 M
5
4
c
0 3
2
E 1
0
4 Months Ended 10/31
• Prior YTD Adjusted LJ YTD Budget El YTD Actual
FY14 revenue was 3.3% higher than FY13, but
1 .0% below budget due to timing of payments.
4
Lodging Tax Growth Al
FY14 Transient Occupancy Tax Revenue Estimate $3.793 M
2.00
1.50
N
c
1.00
0.50
0.00
5 Months Ended 11/30
• Prior YTD O YTD Budget • YTD Actual
Effective January 2013, the Lodging tax rate increased
1 .0% . Adjusted for the rate change, Lodging tax revenue
increased 3.3% over FY13, but is below budget by 1 .2% .
5
Admissions Tax Exceeding
Budget and Prior Year
FY14 Admissions Tax Revenue Estimate $0.430 M
0.2
0.15
N
C
0.1
0.05
0
5 Months Ended 11/30
• Prior YTD ❑ YTD Budget D YTD Actual
Admissions tax revenue increased 9.6% over FY13 and is
4. 1 % higher than budget. Movie theater performance is
credited for this growth.
6
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$50
N
C
.E $30
N
d
R $20
co
$10
Target Actual
5 Mo Ended 11/30
Fiscal Year savings projected to exceed budget by
$300,000. YTD expenditure is .4% or $171 ,000 ahead of
target.
Workers ' Compensation
Expenses Above Target
$1 ,000
y $750
-c $500
$250
� $0
� Target Actual
5 Mo Ended 11/30
YTD expense is 20.6% or $144,000 above target of
$698,000. The increase was due to the payments of
several older claims with ongoing costs.
8
Comprehensive Services Act (CSA)
Expenses Below Target
$6.0
y $4.0
o $2.0
— $0.0
FY 2013 Actual FY 2014 Actual Target
5 Mo Ended 11/30
YTD expenses are 23% or $746,200 below target of
$3. IM . Lower expenditures are related to lower adult care
and subsidized adoption expenditures and the
reclassification of CSA expenses from IV E costs in the
9
prior year.
Residential Juvenile Detention AI
Expenses Above Target
$1 ,000
N $750
$500
$250
$0
Target Actual
5 Mo Ended 11/30
YTD expense 23% or $ 100,500 above target of $437,000
due to a higher population of juveniles related to stricter
sentencing to a detention facility versus alternative means
such as home monitoring.
•
Solid Waste Tipping Fees
Below Target
$1,000
$750
N $500
6
0
IE $250
$0
Target Actual
5 Mo Ended 11/30
YTD costs are 1 . 1 % or $ 10,600 below target of $923K.
11
Motor Fuel Expenses
Below Target
(,) $1 ,000
$750
$500
$2so
Target Actual
5 Mo Ended 11/30
YTD expense .4% or $2,500 below a non-seasonally
adjusted target of $564k. Costs are controlled by practice
of contracting for fuel.
Pension Plan Trust Outpacing Policy Benchmarks
in All Measurement Intervals
Asset Allocation 11/30/13:
Roanoke
Performance Period Pension Plan Policy
US Equities 51.9%
One Month 1.9% 1.4%
Fiscal YTD 12.8% 10.9% Real Estate 2.4%
One Year 23.2% 21.1% Balanced 2.4%
Three Years 14.2% 13.2% Convertibles 4.1%
Five Years 15.4% 13.5% International Equities 19.3%
400 US Fixed Income 13.7%
I —
■ Low (2/28/09)
350 ' • 6/30/08 International Emerging
300 I. p I
I .� ❑ 6/30/09 Equities 3.3%
250 • 6130110 Infrastructure Funds 2.9%
ir I • 6130/11
200 I ❑ 6/30/12 Total Allocation 100.0%
II • 6/30/13
150 P ❑ 11/30/13
100 Pension Plan assumed rate of return is
Market Value Assets ❑ High (10/31/07) 7,75%
(Millions)
13
Unemployment Trends
9.0%
8.0% •I
-- ■ Jun 12
7.0% II 27, or n Sep 12
. :} Ii
6.0% I l Dec 12
5.0% 11 • Mar 13
11111 II Iii El Jun 13
4.0% ,
3.0%
Oct 13
Roanoke City VA US
The Roanoke City unemployment rate in October was
6.7%, close to the two year low in March 2013.
October US and Virginia unemployment rates were 7.3%
and 5.6%, respectively. 14
. .
City Performance Lagging
Through November
• Several local taxes indicate growth . Overall ,
local taxes are performing lower than
expected .
• Total expenditures through November are
ahead of budget partially due to an earlier
contract with the Health Department.
• Revenues and expenditures are being
carefully monitored as mid year approaches
and FY15 budget development begins.
• Pension Plan is performing above policy target
at all measurement intervals.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S. W., Suite 456
}} Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
January 8, 2014 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Robert L. Price, Ill
4160 Bluebird Lane
Salem, Virginia 24153
Dear Mr. Price:
At the regular meeting of Council on Monday, January 6, 2014, you were appointed as a
member of the Building and Fire Code Board of Appeals to fill the unexpired term of office
of Barry Baird ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each appointee is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Building and Fire Code Board of Appeals.
...2„eicer ,
1
onathan E. Cra , CMC
Deputy City Clerk
Enclosures
pc: Neil Holland, Acting Building Commissioner
Daniel Rakes, Fire Marshal
Candace Martin, Secretary, Building and Fire Code Board of Appeals w/ application
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke who
is keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of January 2014, Robert L. Price, Ill was appointed as a
member of the Building and Fire Code Board of Appeals, to fill the unexpired term of office
of Barry Baird ending June 30, 2015,
Given under my hand and the Seal of the City of Roanoke this eighth day of
January 2014.
Stephanie M. Moon, Clerk
y: Jonathan E. Craft, Deputy City Clerk.
rout CITY OF ROANOKE
tiLgi OFFICE OF THE CITY CLERK
tt' 215 Church Avenue,S.W.,Suite 456
1 .-Y4 Roanoke,Virginia 24011-1536
d'rr�ON'1° Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
January 8, 2014 CECELIA T.WEBB,CMC
ry Assistant Deputy City Clerk
Lawrence K. Dowler
1563 Read Mountain Road, N. E.
Roanoke, Virginia 24019
Dear Mr. Dowler:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 6, 2014, you were appointed as a member of the Fair Housing Board to fill the
unexpired term of Valerie Hale (deceased) ending March 31, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincerely,
_i
415 than E. Craft, CMC
Deputy City Clerk
Enclosures
pc: Karl Kleinhenz, Secretary, Fair Housing Board w/ application
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of January 2014, Lawrence K. Dowler was appointed as a
member of the Fair Housing Board to fill the unexpired term of office of
Valerie Hale (deceased) ending March 31, 2016.
Given under my hand and the Seal of the City of Roanoke this eighth day of
January 2014.
Stephanie M. Moon, Clerk
y: Jonathan E. Craft, Deputy City Clerk