HomeMy WebLinkAboutCouncil Actions 02-03-14 BESTPITCH
39855-020314
r REDEVELOPMENT
AND HOUSING
AUTHORITY
Partners in Progress
ROANOKE CITY COUNCIL
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
FEBRUARY 3, 2014
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call — All present.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meetings and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, February 6 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, February 8 at 4:00 p.m. Council Meetings are offered with
closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
1
A communication from Council Member Anita J. Price, Chair, City Council Personnel
Committee requesting that Council convene in a Closed Meeting to discuss a personnel
matter, being the performance of a Council-Appointed Officer, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended.
(7-0)
A communication from Council Member Anita J. Price, Chair, City Council Personnel
Committee requesting that Council convene in a Closed Meeting to discuss a personnel
matter, being the resignation of the Director of Finance and the process to fill the
position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
JOINT MEETING AGENDA OF COUNCIL AND ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY:
2. Opening Remarks.
• Mayor Bowers
• Vice-Chairman Timothy Witten — Commissioners Boitnott, Butler and
Chairman Smith were absent.
3. City Council/Board of Commissioners Items for Discussion:
• Efforts with regard to Domestic Violence (Council Member Lea)
• Status with regard to Partnership with Police Department on Drug Market
Intervention (DMI) Initiative (Council Member Lea)
• Creation of a viable CDC (Community Development Corporation) and/or CHDO
(Community Housing Development Corporation) (Mayor Bowers)
• Transition of Housing Authority Properties to the City (B. Townsend)
• Update on the Choice Neighborhood Planning Grant (RRHA)
• Status with regard to the Housing Choice Voucher Program (RRHA)
• Strategic Planning (RRHA)
4. Comments by Council/Board of Commissioners.
5. Recess/Adjourn - 10:28 A.M.
2
THE COUNCIL MEETING WILL RECONVENE TO RECEIVE THE FOLLOWING
UPDATES AND BRIEFINGS:
• Annual Public Safety Report - 45 minutes
• Police Department Reorganization - 15 minutes
• Continuum of Care Update - 15 minutes
• FY 2015 Budget Development - 90 minutes
AT 1:00 P.M., THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M., FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING.
3
a
ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY 3, 2014
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. All present.
The Invocation was delivered by The Reverend Gary E. Heaton, Pastor,
Greene Memorial United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, February 6 at 7:00 p.m., and Saturday, February 8 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
4
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
BLUE RIDGE BEHAVIORAL HEALTHCARE,
BOARD OF DIRECTORS
(ONE THREE-YEAR TERM OF OFFICE)
FAIR HOUSING BOARD
(ONE UNEXPIRED TERM ENDING MARCH 31, 2016)
PARKS AND RECREATION ADVISORY BOARD
(FIVE THREE-YEAR TERMS OF OFFICE)
ROANOKE NEIGHBORHOOD ADVOCATES
(ONE THREE-YEAR TERM OF OFFICE; AND
AN UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2015)
5
ROANOKE PUBLIC LIBRARY BOARD
(AN UNEXPIRED TERM ENDING JUNE 30, 2014)
EXPIRATION OF THE THREE-YEAR TERMS OF OFFICE OF WILLIAM B.
HOPKINS, JR., AND LORI E. VAUGHT AS TRUSTEES OF THE ROANOKE
CITY SCHOOL BOARD ENDING JUNE 30, 2014. DEADLINE FOR RECEIPT
OF APPLICATIONS IS MONDAY, MARCH 10, 2014. FOR QUESTIONS
AND/OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY CLERK'S
OFFICE AT 853-2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of an award and recognition of staff in connection with the
City's United Way Program.
Council Members Bestpitch and Lea presented the award to the City
Manager and recognized City staff in attendance.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to three requests for public
hearing from the City Manager.
C-1 Minutes of the regular meetings of the Council held on Monday,
December 2, 2013; and Monday, December 16, 2013.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider conveyance of City-owned
property, former Countryside Indoor Tennis Courts, to Northwest Roanoke
Recreation Club, Inc.
RECOMMENDED ACTION: Concurred in the request.
6
C-3 A communication from the City Manager requesting that Council schedule
a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the transfer of easements and
a piece of property to Virginia Department of Transportation (VDOT) for the Elm
Avenue Interchange Improvement Project.
RECOMMENDED ACTION: Concurred in the request.
C-4 A communication from the City Manager requesting that Council schedule
a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive citizen comments on proposed
private-public funding model for arts and cultural organizations that benefit the
citizens of Roanoke.
RECOMMENDED ACTION: Concurred in the request.
C-5 A communication from the City Clerk advising of the resignation of Captain
Greg Staples as a City employee representative of the Personnel and
Employment Practices Commission, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-6 Reports of qualification of the following individuals:
Braxton Naff as a Director of the Economic Development Authority
to fill the unexpired term of office of F. Gordon Hancock ending
October 20, 2015;
Lisa Y. Barksdale as a member of the Fair Housing Board to fill the
unexpired term of Keith Wheaton ending March 31, 2015.
Hollie C. Young as a member of the Human Services Advisory
Board for a four-year term of office ending November 30, 2017; and
Robert L. Price, III, as a member of the Building and Fire Code
Board of Appeals to fill the unexpired term of office of Barry Baird
ending June 30, 2015.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation of the Roanoke Regional Partnership Annual Report. Beth
Doughty, Executive Director, Spokesperson. (Sponsored by the City
Manager)
Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Approval of an amendment to the Citizen Participation Plan (CPP);
and authorization to submit the complete amendment to the Virginia
Department of Housing and Urban Development (HUD) for final
review.
Adopted Resolution No. 39855-020314 (7-0).
2. Appropriation of Technology Fund Retained Earnings in connection
with upgrades to the computer system for Police Department
vehicles, network infrastructure and windows licensing fees.
Adopted Budget Ordinance No. 39856-020314 (7-0).
3. Authorization to acquire certain property rights in connection with
construction of Phase I of the proposed Roanoke River Greenway
"Bridge the Gap" Project.
Adopted Ordinance No. 39857-020314 (7-0).
4. Authorization to acquire certain property rights in connection with
construction of the proposed Garden City Boulevard Safe Routes to
School Project.
Adopted Ordinance No. 39858-020314 (7-0).
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Update on Passenger Rail
• Passenger Rail is anticipated to return by 2017, with the
possibility that it could be earlier.
8
• Department of Rail and Transportation announced that it had
entered into an agreement with Norfolk Southern to improve rail
related infrastructure between Lynchburg and Roanoke.
Agreement facilitates:
o Track additions
o Track realignments
o Passenger platform
o Train servicing facility
• City responsible for improvement of the culvert that carries Trout
Run to support the track and passenger platform.
• City will use the same engineering firm that Norfolk Southern
uses to mitigate the coordination and timing challenges that
could occur if different engineering firms were used.
• Capital Improvement Program includes $6.1 million for
passenger rail infrastructure improvements. State funding in the
amount of $600,000 has been approved for the culvert
improvements. This will reduce the amount of city funding
required.
• It is anticipated that the city will enter into an agreement with
DRPT to make the culvert improvements and receive the State
funding that has been allocated.
• Regional Surface Transportation funding in the amount of
$300,000 has been allocated to evaluate opportunities and
make recommendations related to multimodal transportation
accommodations in Downtown Roanoke.
Raleigh Court Library Improvements
• The Raleigh Court branch library is scheduled for major
renovations and expansion beginning this fall.
• As a follow up to the January kick-off meeting hosted by the
Great Raleigh Court Civic League, the library design team is
seeking more detailed input from the community. They've
scheduled a working session to brainstorm concepts and
discuss details for the renovated library.
• Tuesday, February 11.
• Raleigh Court Library
• 5:00 p.m. to 8:00 p.m., dinner will be provided.
• During the March briefings, staff will bring to City Council an
update on the status of the design.
• The Library is also developing a website to keep the community
informed and to gather more input as the renovations progress.
Go Red for Women
• The American Heart Association invites everyone to participate
in National Wear Red Day on Friday, Feb. 7.
9
• Council members have been provided with a red pin and wrist
band to wear on Friday.
• This year marks the 11-year anniversary of this event.
• According to the American Heart Association, heart disease
claims the lives of nearly 500,000 American women each year.
• Since the first National Wear Red Day® in 2003, tremendous
strides have been made in the fight against heart disease in
women.
• Now, through research and education to healthy lifestyle
changes, 34% fewer women die from heart disease, saving 330
lives every day.
b. DIRECTOR OF FINANCE:
1. Financial Report for the period ended December 31, 2013.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Ferris advised that Thursday, February 6 was the
Annual VACo/Virginia Municipal League Day in Richmond; and that
the Mayor and several Members of City Council, along with City
officials would be in attendance. He also updated the Council
regarding actions or lack of thereof on items listed in the Legislative
Program that was adopted for action by the General Assembly.
Mayor Bowers called attention to legislation regarding
undergrounding utilities, which he always believed should be placed
underground; and he commended Dominion Powers for their efforts
in relation thereto. He commented that it should be a long term goal
for the City; and without objection by the Council, referred the matter
to the City Manager for review and report back to the Council.
10
Council Member Lea informed the public that he would be hosting a
"Strengthening Families: A Community Conversation about Family
and Intimate Partner Violence," event on Tuesday, February 11 at
6:30 p.m., at the Salvation Army Center, located at 725 Dale Avenue,
S. E. He advised that four community conversations were planned,
one per quarter, in every quadrant of the City, with experts in
attendance to discuss entering the legal system following an
incident of domestic violence.
Mayor Bowers advised that a contract was awarded to D. A. Brown,
Inc., for the replacement of the Ninth Street Bridge; a $1.97 million
project for the demolition of the super structure, new concrete deck,
new sidewalks and greenway connection. He noted that the bridge
would be closed from June 1 to November 1 and Roanoke City Public
Schools and Valley Metro bus routes would be adjusted accordingly.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Scott Horchler to replace Braxton Naff (three-year term)
as a member of the Roanoke Neighborhood Advocates ending
June 30, 2016.
Appointed Lieutenant Rick Morrison as a City employee
representative of the Personnel and Employment Practices
Commission to fill the unexpired term of Captain Greg Staples,
resigned, ending June 30, 2016.
Reappointed Melida McKee as the City's representative to the Local
Office of Aging for a one-year term of office ending February 28,
2015.
At 3:25 p.m., the Council meeting recessed for continuation of Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building.
At 4:18 p.m., the meeting reconvened in the Council Chamber.
CERTIFICATION OF CLOSED MEETING (7-0)
13. ADJOURNED - 4:19 P.M.
11
ROANOKE
REDEVELOPMENT
AND
AUTHORITY HOUSING
Partners in Progress
Strategic Plan
October 2009 — September 2014
Strategic Plan 2009—2014
Executive Summary
Introduction
The Roanoke Redevelopment and Housing Authority (RRHA) was created by the City of
Roanoke in 1949 under the provisions of the United States Housing Act of 1937, and operates
under the direction of a seven-member Board of Commissioners appointed by the Roanoke City
Council. RRHA is an independent, political subdivision of the Commonwealth of Virginia.
RRHA currently owns and manages nearly 1,258 units of public housing and administers
approximately 1,700 units of Section 8 Housing Choice Vouchers.
In 2007, RRHA completed full conversion from a centralized business model to a decentralized
asset management model for managing its properties. This conversion was prompted by
regulatory changes adopted by the U.S. Department of Housing and Urban Development
(HUD). In 2005, HUD adopted regulatory amendments providing a new formula for distributing
operating subsidy to public housing agencies and establishing requirements for public housing
agencies with 250 or more housing units to convert to asset management by fiscal year 2011.
For agencies that would lose operating subsidy funding under the new formula, HUD provided
an opportunity to reduce the amount of the funding reduction through early conversion to the
asset management model. RRHA would have lost $1.2 million in operating subsidy per year
under the new formula and, therefore, pursued early conversion. By September 2007, RRHA
completed the conversion, which required a total restructuring of the organization and
substantial changes in all operational areas. Property performance measures were instituted
and reflect increasing accountability.
Additionally, RRHA was designated a Troubled Authority by HUD in 2006, a designation that
required corrective actions throughout RRHA's operations. After successful completion of a
Memorandum of Agreement and Corrective Action Plan with HUD, RRHA was notified that the
Troubled Authority designation had been removed on October 29, 2008. RRHA's public
housing program is currently designated as a Standard Performer by HUD and the Section 8
program has achieved High Performer designation.
Economic conditions locally reflect the national economic downturn and result in increasing
pressures on localities and community service agencies to meet increasing service needs with
reduced resources. The need for affordable housing and housing assistance programs
continues to be high, creating both a challenge to identify adequate resources and an
opportunity to explore innovative avenues for development. In addition, RRHA has several
aging properties with substantial needs for physical improvements; consequently, capital
improvement resources must be carefully prioritized.
RRHA's strengths as the organization moves into the future include capable leadership,
financial solvency, and a number of strong partnerships with other community agencies. RRHA
is an important contributor to community revitalization efforts, working in collaboration with the
City of Roanoke and other organizations. Moreover, RRHA has achieved some success at
supporting residents in moving toward self-sufficiency, including educational and career
advancement as well as homeownership. The Housing Choice Voucher program has grown
and now assists over 1,700 participating families to live in the housing of their choice throughout
the local area. In addition, conversion to the asset management model has resulted in a clear
focus on measures of property performance, providing a framework for evaluating the success
of strategies implemented to improve housing operations.
Roanoke Redevelopment and Housing Authority 1
Strategic Plan 2009 —2014
As RRHA entered its 60`" year, the organization's history, current challenges and strengths
provided a timely backdrop for undertaking a comprehensive planning process to define
RRHA's future direction. Thus, in January 2009, the RRHA Board of Commissioners initiated a
process for developing a 5-year Strategic Plan.
Current members of the RRHA Board of Commissioners as of September 1, 2009:
• Daniel Karnes, Chair
• Gail Burruss, Vice-Chair
• Adam Boitnott
• Gilbert Butler
• Ed Garner
• Cheryl Miller
• Duane Smith
Process
The first step of the strategic planning process involved formation of a Strategic Planning
Steering Group to coordinate plan development. The group was comprised of nine members:
• Daniel Karnes, Chair, RRHA Board of Commissioners
• Cheryl Miller, Commissioner
• Sarah Jones, Resident
• Glenda Edwards, Executive Director
• Catherine Wells, VP of Human Resources and Administration
• Earl Saunders, VP of Real Estate Management
• Jackie Austin, VP of Finance/CFO
• Roger Vest, VP of Real Estate Development
• Calvin Curry, Resident Relations Coordinator
The Steering Group adopted a planning timeline and created opportunities and tools for
obtaining stakeholder input. In March and April of 2009, 17 community meetings were attended
by 241 residents and participants in RRHA housing programs, community partners,
neighborhood groups, and employees. These meetings provided opportunities for those
attending to contribute ideas regarding how RRHA should best serve the community.
In addition, 115 surveys were mailed to government agencies, elected officials, and residents of
properties managed but not owned by RRHA. A total of 10 surveys were returned.
After information gathered from community meetings and surveys was compiled and distributed,
the RRHA Board of Commissioners and Strategic Planning Steering Group participated in a
strategic planning work session on May 8, 2009. The session was facilitated by E. Gordon
DeMeritt, MBA, Ph.D. During the work session, Commissioners and Steering Group members
engaged in brainstorming ideas regarding RRHA's vision, as well as developing and prioritizing
goals, strategic directions, and key factors.
Additional information, including input from community meetings and surveys as well as notes
from the strategic planning work session, will be made available on RRHA's website at
www.rkehousing.org.
Roanoke Redevelopment and Housing Authority 2
Strategic Plan 2009 —2014
Following the work session, the Steering Group refined the strategic goals and began
preparation of RRHA's draft strategic plan. After opportunities for review by the Board of
Commissioners and stakeholders and additional revisions based on those reviews, the plan was
finalized and adopted by the RRHA Board of Commissioners on September 28, 2009 with a
projected implementation date of October 1, 2009.
Vision
It is the vision of RRHA to provide leadership and innovation that enable this organization to
become a model redevelopment and housing authority.
Mission
It is the mission of RRHA, in partnership with community organizations, agencies and local
governments:
1) to provide housing and homeownership opportunities for low and moderate income
persons.
2) to take a leadership role in providing programs and resources for residents that
promote and encourage self-sufficiency, self-esteem and self-determination.
3) to maintain a leadership role in fostering economic development and job
opportunities.
Operating Values
We believe
• That public housing will be a desirable place to live
• That more can be done through meaningful partnerships
• That all citizens deserve opportunities to enhance their quality of life
• That neighborhoods benefit from social and economic diversity and must be revitalized
• That creativity and innovation lead to success
• That economic growth is essential for community prosperity
• That each employee has the power to make a meaningful contribution in the lives of our
customers every day
Strategic Goals
Strategic Goal#1:
RRHA will lead the development of sustainable, high-quality, mixed-income, small-scale
housing driven by the needs of the people to be served.
• Complete an assessment of unmet housing needs in the City of Roanoke during Year 1
• Achieve High Performer designation through HUD's PHAS and SEMAP evaluation
systems by Year 5
• Seek additional Housing Choice Vouchers when made available by HUD
Roanoke Redevelopment and Housing Authority 3
• Strategic Plan 2009 —2014
• Adhere to the neighborhood design concepts developed by the City of Roanoke in all
residential development
• Attend to street appeal issues and enhancements to RRHA housing properties that
develop a feeling and appearance of true communities
• Increase homeownership opportunities
Strategic Goal#2:
RRHA will provide persons served opportunities for a better life and better community
• Complete an assessment of needs for training and supportive services related to self-
sufficiency and youth development during Year 1
• Develop partnerships with, state, federal, and community services organizations to
address service needs identified in assessment
• Foster and support development of active resident councils or advisory groups at every
housing development operated by RRHA
• Pursue diverse funding streams to support development of innovative housing and
supportive services designed to break generational cycles of poverty and foster self-
sufficiency
Strategic Goal#3:
RRHA will pursue opportunities to eliminate blight and to promote redevelopment of property for
best use in the City of Roanoke
• Examine the redevelopment role of RRHA in conjunction with the City of Roanoke
• Undertake projects that meet RRHA's redevelopment criteria
• Lead efforts to promote adherence to neighborhood design concepts in residential
development by other organizations
• Seek and consider citizen input in all development planning
Strategic Goal#4:
RRHA will achieve long-term financial viability and embrace high standards of ethics,
management, and accountability
• Implement measures to achieve performance standards at all properties or develop an
alternate plan for disposition of non-performing properties
• Pursue legislative and public policy changes that support adequate funding and
accountability for housing programs
• Achieve High Performer designation through HUD's PHAS and SEMAP evaluation
systems
• Pursue diverse funding streams to strengthen RRHA's long-term financial viability and
ability to achieve its strategic goals
• Manage human resources to enhance employee performance, resulting in
improvements in RRHA's organizational performance
• Strengthen Section 3 program by increasing the number of contractors doing business
with RRHA who employ persons of low income
Roanoke Redevelopment and Housing Authority 4
Strategic Plan 2009 —2014
•
Operational Plan
To achieve RRHA's strategic goals, RRHA must focus its operational energy and resources on
actions aligned with the identified directions. Under the direction of the Executive Director,
management priorities have been established to support accomplishment of the strategic goals
and objectives:
• Service Development and Enhancement Strategies
• Real Estate Development and Redevelopment Strategies
• Management Improvement Strategies
• Workforce Development Strategies
Each division will identify initiatives associated with these management priorities which will be
implemented toward achievement of strategic goals. The Executive Director will report quarterly
to the Board of Commissioners regarding the status of implementation of these strategies as
indicators of progress toward achievement of strategic goals.
Roanoke Redevelopment and Housing Authority 5
CITY OF ROANOKE
attlf
OFFICE OF THE MAYOR
stg, A. r w.l 215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX (540)853-1145
DAVID A.BOWERS
Mayor
February 3, 2014
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
February 3, 2014
VACANCIES:
Unexpired term on the Fair Housing Board ending March 31, 2016.
Unexpired term on the Roanoke Public Library Board ending June 30, 2014.
Unexpired term on the Roanoke Neighborhood Advocates ending June 30, 2015.
Term of office on the Roanoke Neighborhood Advocates ending June 30, 2016.
Term of office as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors
ending December 31, 2016.
Five terms of office on the Parks and Recreation Advisory Board ending March 31, 2017.
CITY OF ROANOKE
CITY COUNCIL
i 215 Church Avenue,S.W.
r t 4 S. Noel C.Taylor Municipal Building,Suite 456
.�`
. �r�,w.
h` � Roanoke,Virginia 24011-1536
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Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145 Council Members
Mayor William D. Bestpitch
Raphael E."Ray"Ferris
Sherman P. Lea
Anita 1. Price
Court G. Rosen
David B.Trinkle
February 3, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to request a Closed Meeting to discuss a personnel matter, being the performance
of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
SSiin^c^errel ,
^y
Anita J. Price, Chair
City Council Personnel Committee
AJP:ctw
CITY OF ROANOKE
CITY COUNCIL
wy ' 215 Church Avenue,S.W.
Noel C.Taylor Municipal Building, Suite 456
Roanoke,Virginia 24011-1 536
Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145 Council Members
Mayor William D.Bestpitch
Raphael E. "Ray"Ferris
Sherman P. Lea
Anita J.Price
Court G.Rosen
David B.Trinkle
February 3, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I wish to request that Council convene in a closed meeting to discuss a personnel matter,
being the resignation of the Director of Finance and the process to fill the position,
pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950), as amended.
Sin
. ?rap
Anita J. Price, Chair
City Council Personnel Committee
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Department ivi 1 es ct t .. „.., ..
❑ ISO Class 2 — Retained _ , a `_ ft7 '<`'`'
❑ Community Events ,. 1 0 a' � s Am• Community Walks/Meetings p.3.
• F -401 v°'f
Fired Up for a Cure •
• Henry Street Festival b-
■ Juneteeth 1116 _ t
• Pride in the Park
1-01,, 0
• Guns and Hoses , , ;�d"� e ' 4 ' 4 .
�.
• Cinco De Mayo
I
• National Night Out •'°
J
,
• Read Across America +a 4
,
❑ Prevention Activities , :f*of
■ Fire Prevention Month Y ` 0 'y .,
■i
■ City School Art Contest
• Child Safety Seat Inspection - _•
• Fire Inspections
• Social Media
• 4 ,
Demand
For Service
30,000
25,758 25,279
25,000
20,000
15,000
10,000
5,000
0
2008 2009 2010 2011 2012 2013
• EMS 18,558 18,752 19,129 18,497 19,871 19,754
• Fire 5,819 5,203 5,256 5,093 5,887 5,525
• Fire • EMS
*
/ cflAaaxt-j\
/ FIRE
Demand For Service Declined 1.9% EMS
Structure Fires
Travel Time Performance
100%
95%
0% . .� io
.31% a ' 2.30%
90% '� ; °
: 7.80% 86.71%
85% X51 "7°
80% 79.12%
75%
70%
2008 2009 2010 2011 2012 2013
Fire Response - First Due —$— Effective Response Force - ERF
i QO1sN4 ;
First Due — 4 minutes or less 90% ERF 8 minutes or less 90 % ( Fps
Working
Fires ._ �
' M
100
90 91 1
80
70 1
60 ` 1
55
50
40
30
20
10
0 I I I I I
2006 2007 2008 2009 2010 2011 2012 2013
Working Fires a
Working Fire Reduction of 22% / ;
. ........ ... ......... ... ........... . . . . . ............... . ....... ................................. ....... . ............. ... ... ..... ............... ........................... ... ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cause 0 House/Building Fires
Cause °A) Change from
2012 to 2013
Act of Nature -25%
Failure of Equipment/Heat Source -9. 1%
Intentional -37 %
Unintentional/Accidental -6.7%
Cause undetermined after investigation -20.5%
n History rso
50
45 - • 4
42
40 8
35
30
•--216 27
25
20 21
15 I I 1 1 1 1
2007 2008 2009 2010 2011 2012 2013
Arson Fires --r*--�.
JF!(r\�1,s1
50% Reduction on overall Arson Fires " - , .,
Structure Fires
Confined Fire to Floor of Origin
100% ► i , i ,
75% - 43% __.�.�:y ' °
•
X 2.83% 15.50%
50% - —
25%
0%
2008 2009 2010 2011 2012 2013
s0f•.Nt
-I— % of Fires Confined to Floor of Origin i/ FIRSE .;
M
CoRl
Annual Fire Loss History
$12,000,000
Pet Smart/South
Roanoke Fires
$10,000,000 $9,804,488
.... ,7r ;/y in
$8,000,000
Days Inn
$6,000,000 459049-80 ', 6,014,024
' General Truck
Body
$4,000,000 $3,626,071 614,221
', , 23,330
$2,000,000
$0 , I , I I
2008 2009 2010 2011 2012 2013
4Gip,C S
t` EM
Y,�
•
Fire Loss Histo ry 2013
$70,000,000 ,, , 1 4
� t
$60,000,000
IW-
$50,000,000 �' �'' _
Y
„t .11,
$40,000,000 _.
$30,000,000 .„
d
$20,000,000
$10,000,000
$2,523,330
$0
KQ!'Nrk.
Pre-Incident Value Property Loss �IPS�' i
Critical - Advanced Life Support
Response Time Performance
100.00%
1 0•
75.00%
50.00%
-
25.00%
_ 5 Minutes or Less 90 Percent of the Time
0.00% 1 1
2008 2009 2010 2011 2012 2013
FIRE
CMS
c ,I
fror,,—,,
_ _ _ _
Advanced Life Support
Response Time Performance
100.00% . . I , • , . .
. 1 ' 0 0 • 0 • I ' 40 ' 1.53%
75.00%
50.00%
25.00%
- 8 Minutes or T,ess 90 Percent of the Time
0.00% I 1 I
2008 2009 2010 2011 2012 2013
`7- [MS 0L*!
Basic Life Support
Response Time Performance
100.00%
° 8.38%
95.00%
90.00%
85.00%
12 Minutes or Less 90 Percent of the Time
80.00% 1 I 1
2008 2009 2010 2011 2012 2013
FIRE
1 EMS
Recruitment and
Diversity
❑ Regional Hiring Process
❑ Regional Recruit School ..; '` }
■ 2011 — Recruit School — 18% .`
•
■ 2012 — Recruit School — 22% ° 1
■ 2013 - Recruit School — 30% _
11 1 1il ail 1x ," � ' � , ,,
• 2014 — Recruit School 50% 0 911 4
❑ 173 Applicants interviewed - 120% f 4
❑ Graduates July 9, 2014 tj- :r4 al
illti. ir
to ,�' ��/ -- s.'
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New Activities for 2014
❑ New Fire-EMS Records Management System —
Mobile Applications
❑ Regional Public Safety Diversity and Equity
Conference — October 9 and 10
❑ Business Self Inspection Program
❑ Citizen' s Fire-EMS Academy
❑ Fire Officer Development Academy
• - • •
i?,saAN°
/..\ r FIRE sl
EMS ,0 '
Questions � �FA
Facebook.com
Twitter.corn
Roanokeva.gov/FireEMS
Briefing#1 and #2
emis
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Diversity I t 1 ' ' .. 4-4,1,1-.4°-
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• Last 3 years 40.5% Roanoke Police Departmen -
of all sworn hires were RoANOKE,vIRGINIA
female and/or minority NatIcnaily Accredited 1An Equal oppor ' ,,,,_
3Y S � �
• Last ears — 0.O% ,
of all Department Hires 3 � .�
(Civilian and Sworn) were 1, CAREER OPPORTUNITIES t. Patrol I Criminal Investigations 1 VICE
Female and/or Minority tactical ResponseTeam I Forensic Services 4._
Community&School Resource Officers —
K9 Unit I Motorcycle Police I Bicycle Police
250+Sworn Positions
• Last 3 years Female FOR A MEANINGFUL CAREER: vt,
Officers have increased 540-853-2649 or recruit@roanokeva.gov
t
54% 4 , ' ,.
} tea: �. 'r . R;r... Ii •,.
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- a 4
•
Public Safety . .,
Issues
• Illegal Firearms
• Simple Assaults Drug and Simple Assault Incidents
• Alcohol/Drugs 3500
• Correlation to 3000
Alcohol and 2500
Drugs is clearly 2 000
■ Drubs
identified 1 00 r ■ ■ ■
■ Simple Assaults
1000
• Both simple
500 ■ ■ ■
assaults and
drug crimes f;9h 2009 2010 2011 2012 2013
pt
increase the 1 to 4 ames more than expected r'
•
4 to 8 times more than expected ' 1�
CD 8 to 14 times more than expected
crime rate
Q 14 to 22 times more then expected OpenStreetMap(and)contnhulors CGBY-SA
4a10
Part One Crime A k nnn
NineYearTrend
• Nine Year Reduction 1000 675o
• Violent Crime—5o.24% 6529
• Property Crime—28.11%
• All Part One Crime—3o.65% 2
48
835
• 2012/2013 Reduction 800 6000
• Violent Crime—16.1o% 728
I
• Property Crime—8.37% 5494
5409
• All Part One Crime—9.06% 22 643
600 5279 21 5081 0 878 5125 5250
• 2013 by Crime Type
• Murder o.00% 503
• Rape -23.95% 4695
• Robbery+2.07% 422
• Aggravated Assault-25.49%
400 T 4500
O O 0 0 0 0 ri Sri rrii
• Burglary 32.85% NO 0 0 0 0 0 0 0 0
• Larceny-0.55%
• Motor Vehicle Theft-26.55%
• Arson -5o.00% =Property Crime -4-Violent Crime
-
O■1n
or NJ
Zone - Part One Crime
Robbery from
I� Person: Belmont
f and Fallon
• Zone 1 Neighborhoods Zone 3
• Violent +1.15% • Violent -11.63%
• Property -1.17% • Property -3.29%
• Overall -0.99% • Overall -3.97%
• Hurt Park DMI -31.64%
• Zone 2
• Violent -6.98% • Zone 4
• Property +1.57% • Violent -27.05%
• Overall +1.16% • Property -29.30%
• Overall -28.97%
• Melrose DMI -18.80%
Shoplifting: Valley
View and
Crossroads Areas
nnn
2014 Action Items
• Pedestrian and Driver Traffic Safety
• Domestic Violence Initiative (DVI)
• Regional HIDTA Initiative
• Regional Training with Completion of County
Academy Addition
• Academic Association with Radford University
• In -car and Body Camera Capabilities
• Remote Video Surveillance Opportunities
• ABC Distribution Locations and Neighborhoods
Initiative
. ,
State of the Art Facilities, Training .._ ....._
.,.._.,.....
1 , nnn
and Standards
•
.. ., ... .
; ;
Forensic Evklence Collection
, , — ... —, .... .., .,...,.,......—. __—.....
...... _. .. ...
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jigNIENIMI
Questions & Comments
Public Safety Update
G e o 3 . 0
Citizen Centered Policing
. _ ,
• Regionalism \_ i • Accreditation
• Geographic and 7. - • Certified Crime
/ _
r_ _,,Community Prevention
Policing % Customer Accountability Community
• DMI Service • Citizen DRBJ
I
Citizens
•Assignment
• Academy Technology Diversity v • Recruitment
• Crime Reports and Hiring
• Fore sic Lab _ • Civilian and
Sworn Workforce
Administration
4,.,.._, ,,g,
Citizen Centered Policing
Chief of Police
Administrative
,,C
Assistant
-� v - 11
p
Uniform Crime Prevention and Investigative Support
Operations Division Community Involvement - Services Division lIF
Specialist
Deputy Chief Deputy C
i srAt RCenter
Administrative Administrative Accreditation
s Senior Analyst
Assistant Assistant Civilian Manager
4 Zone Analysts
Community Response Investigative Support
Patrol Bureau
Bureau Services Bureau
Captain
$ Captain Captain
..-4
ti.miii
Patrol Bureau
• loo Patrol Officers
• 16 Patrol Sergeants
• 4 Patrol Lieutenants
Administrative
Assistant
,.
• Maximized Patrol iv II
Staffing at 120
• 2 Police Sectors II
•, sZone 21
• 4 Police Zones
a sz:ngeealill 1105111Ar ....•1111M141,11e12 nt :
• 14 Police Districts 6 Office : ' 6 Off 6 Officers ' : Office
Zone 2 OIL:11_' ; Zone 2'' r" Zonet-
• Calls for Service ,
. a Sergeant Sergeant: ,. ! a Sergeant .- ,. 1 a Sergeant
I 1, 6 Office - 6 Officers 6 Officers _ 1, 6 Officers 11
• Traffic Safety
.
A__,r,eviii [ z,,,g3i t Zone 1 1 II, Zone
• Crime Prevention,
.._, a Sergeant.- a Sergeant ....... • 2 Sergeant - 1...tem a Sergeant
Detection, and Lk, ,,6 9ffic §.Office, 6.9#1.0A. 2 6,9fAceis
Apprehension
pr zaLe,
a Sergeant — ..... 1 Sergeant : •■•
7 Officers
. .
.....
� .,,
, .
�_Community
. . | �
^�" ` ' ' " ,~� � 41..._. .
Response �� � �����U �
�� . .�� Bureau
��C���
� Community Response
• 3��nrnrnun/tyResponse Bureau
Officers (CRT) Captain
• g School Resource Officers
(SRO) II
i
• 2 Crime Prevention Officers
• 8Anirnal Control Officers
Administrative
(ACO)
• ilraffic Safety Officer Assistant
• 5 CRT Sergeants
• 3 Lieutenants
il
• Increases current Zone
Problem Solving Staffing from
8 (^Lieutenants and 4Community
Resource Officers)to 59
Community Problem Solving
Officers/Supervisors Fr' Zvnei - ===r~r ^~~^
' Downtown
• Quality of Life Issues , zsrngcant ' � "Sergeant
r o�/ce^y /" "`".^
• DDA[T5Areas 4off/ce,s
• DM|Areas ( ^ �s~�m�m m��� zxaf ,
____-_ __
• Part I Crimes Prevention,
Detection, and Apprehension 11 Zone 2 CRT
to �
O
• Animal Control Issues Sergeant Animal Control
• Special Events/Bike Patrol ~ — ~~� ~■
r omcer, /" ,`,., uAcos
� �� z^xu
:,...
Investigative
E
•,.. ,,06,...0,,,..,
,
7. 0 ' 611111)
Support Services ...._ . ,
Bureau
• 35 Investigators/Detectives
, Services Bureau
• 8 Evidence Technicians jIIL- Captain
• 2 Officers
• 27 Civilian
Administrative .'•
Specialists/Technicians _
Assistant
• 9 Sergeants
• 3 Lieutenants il
• Utilization of Civilian and
Sworn Staffing to maximize
Customer Service,
d Or.aniz, n
,.; -'----'''''- -' ' irrensic Servic •ecords a i ;;Mi.,s.,:', li'; Trainin_g Academy
.rimes A.aist Persons
Accountability, and SKAs , Crime
'Sergeant "Sergeant i: "Sergeant , IV "Sergeant
,.
1 Sergeant :
iiiia 4 Investigators
8 Evidence Technicians 2 Officers .:
6 Detectives
iPvesgatqfgr5? i' 1.Civilian ARS , I .'4 Property Technician"-=
, 'than Training Coordi
...—
• Follow-up investigations for
both felony and Crime Against Property', , Special Victims '/W
misdemeanor incidents 'Sergeant ` , a Sergeant
II 6 Detectives '
• Crime scene analysis 7 Detectives
, 2 Grant Specialists
L
PoliceRs2eucppoiTrvds:IsSsour pport
3.6 PSTs .i'i .:". nnin.and Bud•e":. , pact.emits.:
udget/Program Speciali■,
e..,..f-:
• Training
• Records Quality Control Investigative Sum
'Sergeant Police Technology
• Criminal Apprehension 4 Detectives -. "". "Technology Business
CPAA Volunteers '.' Manager
"Automation Support
Technician
, . . .
GEO3 . o
Questions and Comments
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Briefing#3
Homeless Systems
g..
Transformation :
One Year Later
A Look at Results
February 2014
404401W
COUNCIL OF
we wit Ow S COMMUNITY
SERVICES
Preventin g Ending and Homelessness (2012-2013)
Homeless Prevention Program
Chronically Homeless individuals in families
31 were prevented from becoming homeless through the
placed in permanent housing Community Housing Resource Center.
$247,566 in direct client assistance provided
()_) )
Rapid Re-housing Program
81 families and individuals were placed in
permanent housing from November 2012 to present through the
v . CHRC Rapid Re-housing Program.
Results
• Average length of time • Number of homeless
from entry into shelter to decreased by 6. 1 % in
placement in permanent 2013 thus reversing a
housing decreased by three year trend of
67% in last six months. increasing numbers of
homeless.
• Average length of time
from program referral to • 75 landlords now
placement in permanent partner with the
housing is now 16 days Community Housing
Resource Center.
These landlords are
441. now willing to work
tin
with previously
eit a an homeless clients.
Community Collaboration = $$$$: -•440„„,...„
sol ... .,,.....,
..._ ,. .
, -4440.„,„„,.....,
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r►
41040.40111. . . .,
CoC Spending
Victim Fund <1%
State/Local Govt. SAMSHA
1%
1% Feeding America <1%
D CDBG
Greater United Alleghany
19ft: 1%
EFSP Fund < 1%
1%
Blue Ridge Behavioral
Health
<1%
United Way
5%
HOPWA
2%
Greater
Blue Ridge United
Private United Behavioral State/Local Feeding Alleghany
ESG HSG HPP CDBG EFSP US-DVA Sources HOPWA Way Health HUD Government America SAMSHA DOS Fund Victim Fund
$138,744 $357,471 $225,000 $85,729 $67,006 $307,614 $4,698,570 $140,000 $430,400 $25,550 $1,629,817 $54,795 $23,621 $72,878 $104,928 $4,000 $35,497
2% 4% 3% 1% 1% 4% 56% 2% 5% <1% 19% 1% <1% 1% 1% <1% <1%
Community
Collaboration =
. ,
Success
.,
. . , ..
.::::„.„,....,,,,,„,. --44%.6....
^� ..,, ,,.,
,........„,t3.....„.q,4c,
.. 1
y � � ; .,
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1.1 . to
P,',,,,ii i_ 1 ii . ' .
y-
•
B1K:
y.
=
fie
1wti
Homeless CoC
Solutions Team Reallocation
1-
3
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ID
�JIU Sri /�C 1 n'-!
1/30/201114
Budget/Financial Planning
Work Session
FY 2014-2015
February 3, 2014
Agenda
• BFO Process
• Identified Cost Increases
• Price of Government
• Offers by Priority
• Capital Planning
• Next Steps
2
1
1/30/2014
BFO Process
• Where we have been
- Offer development by Departments and Outside
Agencies
- DMB Staff review
• Where we are now
- Priority Team reviews
• Next steps
- Budget Committee review
- Recommended budget development
3
Preliminary FY 2014-2015
Identified Cost Increases
Total: $3,598,960
• Medical - $160,519
- Six months of January 2014 increase
— Anticipated increase of 10% in employer share January 2015
• Dental - $4,263
- Six months of January 2014 increase
— Anticipated increase of 5% in employer share January 2015
• Retirement - $2,468,858
— Increase in rate from 18.07% to 22.23%
— Approximately $1.7M of incremental cost due to codified COLA
— GASB 68 requires recognition of ad hoc COLA effective for fiscal
year ending June 30, 2015
— Rate is expected to stabilize in future years
4
2
1/30/2014
Preliminary FY 2014-2015
Identified Cost Increases (continued)
• Retirement Health Savings Account (RHSA) Match -
$225,000
— 1% matching contribution for participating employees
• Affordable Healthcare Act- $490,320
— Medical insurance coverage for 125 employees currently not
participating in City health plan -$401,100
— Reinsurance Program -$139,482
• $63 per year for each covered individual(2,214)
• Effective January 1,2014-December 31,2016
— Headcount Tax-$3,240
• $3 for each covered individual(2,214)
• Budgeted$3,402 in FY 2014
• Last year for Headcount Tax
— Medical Insurance coverage for Part-Time Employees—
($53,502)
• 2 of 9 eligible employees elected to add coverage effective January
1, 2014
• Budgeted for 19 in FY 2013-2014 5
Preliminary FY 2014-2015
Identified Cost Increases (continued)
• Reserves - $250,000
- Increase in base funding above current $875,000
level
• Life Insurance
- Current rate of 1.19%
• Pay Raise (not included in Total Identified Cost
Increases)
- 1% Salary increase = $900,000
6
3
1/30/2014
Sheriff/Jail
• Virginia Retirement System (VRS)
— Current Rate of 22.42%
• FY 2014-2015 rate update pending
• Provides retirement multiplier of 1.7%
— Sheriff Allen has requested consideration for multiplier increase
to 1.85%
• New rate would be 24.41%
• Impacts to all current and new Sheriff/Jail sworn officers
• Estimated cost of$198,500(not included in current estimate)
— Revenue for Housing of Federal Prisoners
• Rate negotiated up from$45 to$60
• FY 2014-2015 estimated revenue impact of$345,000(incremental revenue
included in current estimate)
7
Price of Government
Revenue Estimate by Major Category
Fiscal Year 2015
Property Tex S 1043
aaergOvernmental
Other LocS Taxes 546 I •� �,'- m�nl.ry
Saks Tax lab
Other Revenue 157
Total i zbba
Growth of 0.3%when comparing the FY15 estimate to the FY14 Adopted Budget
a
4
1/30/2014
Projected Revenue by Major Category
Fiscal Year 2015
FY15
FY14 Estimate $Growth/ %Growth/
Adopted as of 213/14 (Decline) (Decline)
General Property Tax S 105,388,000 S 105,681.000 S 293.000 03%
Other Local Taxes 74,51$000 74.272,000 (246.000) (0.3%)
Permits Fees and Licenses 1.034,000 1043.003 9000 09%
Fines and Foreteitures 1.592.000 1.320.000 (272,000) (17.1%)
Revenue from Use of Mone 214,000 142.000 (72.000) (33.6%)
Intergovernmental 65,72 000 66.633.000 911,000 14%
Changes for Services 8,508.000 8.652000 144.000 1.7%
Internal Services 2507,000 2.465000 (42,000) (17%)
Other Revenues 550.000 584.000 34.000 6.2%
Total General Fund Re$ 260,033,000 $ 260,792,000 S 759,000 0.3%
9
Reserved Allocations
Transfer to Schools $74,511,200
Transfer to Debt Service $14,906,794
Personnel Lapse (Salary, FICA, Retirement) ($2,078,633)
Budget Contingency $1,291,511
Other(Medical, Dental,Affordable Care Act, Civic $11,693,384
Center Subsidy, GRTC Subsidy, Stormwater Utility,
W/C, Misc Contingencies, Reserves, Line of Duty,
District Taxes, CCAP)
Budgeting for Outcomes Contingency $250,000
TOTAL: $100,574,256
Increase in compensation currently not included in Reserved Allocations
1%Pay Raise=approximately$900,000
10
5
1/30/2014
Budget Committee Review
Technology Capital $600,000
Radio Capital $542,799
Fleet Capital $1,913,250
TOTAL: $3,056,049
Incremental Requests: $100,000
11
City of Roanoke
Assure a desirable region where Priorities Cultivate athriving business
judicial needs are met and citizens environment and innovative
feel safe in their community. f workforce opportunities to ensure
Safety�ECOnom the prosperity of our community,
recognizing our role in both the
regional antl global economies.
Enhance Roanoke's
exceptional vitality as an Foster an environment for
attractive,diverse, ki lif elong learning which
culturally inclusive,vibrant �y LlVablllty Education- encompasses cradle to
and active city in which to career and beyond through
i live,learn,work and play shared services and
t SA �( ) community involvement.
Good
Infrastructure Government
i Maintain and build quality Provide exceptional,yet cost
infrastructure that supports competitive government
healthy residential Human services that are collaborative,
neighborhoods,successful Services transparent,responsive,and
' commercial areas,and 1 } innovative.
i accessible public facilities and I
i amenities. Foster a caring community that utilizes an
equitable,regional,and collaborative approach to
encourage preventative measures,intervention
services,and self-sufficiency while providing a 12
social safety net for citizens.
6
1/30/2014
Economy
Total Offers: $2,039,149
Total Number of Offers: 7
Incremental Requests: $45,000
13
Education
Total Offers: $1 ,646,300*
Total Number of Offers: 6
Incremental Requests: $97,391
`Funding for Roanoke City Public Schools, based on
funding formula, included as Reserved Allocation.
14
7
1/30/2014
Good Government
Total Offers: $16,881 ,698
Total Number of Offers: 46
Incremental Requests: $349,365
15
Human Services
Total Offers: $35,790,334
Total Number of Offers: 11
Incremental Requests: $933,566
16
8
1/30/2014
Infrastructure
Total Offers: $20,459,643
Total Number of Offers: 30
Incremental Requests: $856,474
17
Livability
Total Offers: $15,788,702
Total Number of Offers: 29
Incremental Requests: $862,328
18
9
1/30/2014
Safety
Total Offers: $65,086,994
Total Number of Offers: 30
Incremental Requests: $469,391
19
Outside Agencies
Total Offers: $5,888,353
Total Number of Offers: 20
Incremental Requests: $253,486
20
10
1/30/2014
One-Time Funding Requests
Total: $3,139, 147
21
Summary
FY 15 Offer Total Incremental
Including Requests
Incremental
Priority Requests
Economy $2,039,14• $45,000
Education $1,646,301 $97,391
Good Government $16,881,69; $349,365
Human Services $35,790,33 $933,566
Infrastructure $20,459,64 $856,474
Livability $15,788,70. $862,328
Safety $65,086,99• $469,391
Outside Agencies $5,888,35 $253,486
Budget Committee Review $3,056,04• $100,000
Reserved Allocation $100,574,25: N/A
TOTALS: $267,211,47: $3,967,001
Price of Government: $260,792,001 N/A 22
Variance ($6,419,478, N/A
11
•
1/30/2014
Next Steps
• Priority teams reviewing offers
• Budget Committee review
• March 3, 2014:
— Update on Price of Government
— Offer Rankings
• April 7, 2014: Budget Balancing Status
• April 21 , 2014: Recommended Budget
presented to City Council
• April 24, 2014: Budget Public Hearing
• May 5, 2014: Budget Study
• May 12, 2014: FY 2013-2014 Budget Adoption
23
Capital Project Planning
• Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic Development
• Bridge Renovation/Replacement
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
• Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
24
12
1/30/2014
Current Debt Issuance Plan
FY 2014-2018
Prokct 2014 2015 2016 2017 2018 Total
RCPS S 5000.000 $ 5000000 $ 8.500.000 S 5.090,000 $ 5.000.050 $ 28500000
Bridge RenoSon 1.800.000 3.800.003 5.650.000 6900.000 5100000 21.250000
Library Master Plan 2.800000 2600.000 3.140.000 3,000.000 2240.000 13.780.000
P&R Plaster Plan 1,000,000 1.000000 1.000.000 2.590000 2.000.000 8.000.000
Ciic Center 1000.000 1.000.000 1.000000 1.000oco 1.000000 5.coamo
Stornwa<er Manactenent 1.120000 1.1M 000 1.120,000 1.120.000 1.120,000 5.600.000
Curb.Gutter and Sidewalk 750.000 1.000000 1.000000 1.000.000 1.000.000 4.750.000
Street Scapes 500,000 - 500.000 - 500,000 1,500.000
Fire Facility Plaster Plan - 753.003 - 750.000
Passenger Rail Infrastructure 600000 3.000000 2,500000 - - 6.100,000
Roanoke Poke Acadmn/
Evanson 250000 - - - 259,000
Broadband 1.000.000 1.000.000 - - - 2000.000
Total $ 15.820.000 $ 2,270,000 $ 24.410,000 S 20,520.000 $ 19460.000 S 97.480,000
FY2014 includes$2.0M in previously issued debt for RCPS
25
Debt Service as a % of Total
Expenditures
hot.
Is i 10.0%
,.. 3 f , i ,. Debt
1••• 4e• "'` 2eu " e'' Policy
Limit
69
•4.,
2014 All N1) Ni) 1n4 001• 2014 2011 201 a 2019
Smcnear
•Assumes 0%increase in expenditures FY 2014 through 2019
using FY 2013 actual expenditures as the base year
Includes planned Debt Issuance FY 2015 through 2019 26
',Includes
13
•
1/30/2014
Schools
• School Improvements
— Project Funding:
• Debt Issuance:
— FY 2014:$5,000,000 �(
— FY 2015:$5,000,000 �%:ti
- FY 2016:$8,500,000 '
— FY 2017:$5,000,000 41Pc,'
«,x-
— FY 2018:$5,000,000
— Continued commitment of
$5,000,000 of debt capacity
reserved for school projects • t
— Planned spending includes
renovation/expansion of
several schools,classroom
improvements,HVAC
improvements,window
replacements and lighting
enhancements
27
Bridge Maintenance, Repair and
Renovation Program
• Project Funding
— Debt Issuance:
• FY 2014:$1,800,000
• FY 2015 $3,800,000
• FY 2016 •$5 650,000 '? s ` "" • •
• FY 2017 $6,900,000 k^ fie:" 4f Y
• FY 201 8 ante, repair — ' •
• Ongoing maintenance, repair and ,i��
renovation of bridge structures
such as Franklin Road over
NSRW,Wasena and Orange t
Avenue over Tinker Creek
• Additional funding need of$3.3M
identified for bridge rehabilitation
and replacement in FY 2019
• $500,000 annual cash funding in
current operating budget
• Total funding used to match state 28
revenue sharing funds
14
1/30/2014
Library Master Plan
• Project Funding:
— Debt Issuance:
• FY 2014:$2,800,000
• FY 2015:$2,600,000
• FY 2016:$3,140,000
• FY 2017:$3,000,000
• FY 2018:$2240,000
• First floor of Main Library
completion scheduled for the end
of 2014
• Future branch expansion and
renovations for Raleigh Court,
Williamson Road,Melrose,
Countryside,South Roanoke e-
branch as well as the completion
• Additional funding need of$5.5M of the Main Library renovations
identified for completion of the
Main Library renovation in FY
2018 and FY2019 29
Parks and Recreation Master Plan
• Project Funding:
— Debt Issuance:
• FY 2014:$1,000,000
• FY 2015:$1,000,000
• FY 2016:$1,000,000
{..., • FY 2017:$2,500,000
• FY 2018:52,500,000
' • Funding addresses needs such as
new and renovated park and
f K < Greenway restrooms,replacement
t of park structures and play
_-- facilities at Huff Lane Park and
replacement sports lighting at
River's Edge Sports Complex.
• Additional needs as identified in
Parks and Rec Master Plan
subject to City Council approval
each year.
30
15
1/30/2014
Civic Center Improvements
• Project Funding:
- Debt Issuance:
• FY 2014:$1,000,000
• FY 2015:$1,000,000
• FY 2016:$1,000,000
• FY 2017:$1,000,000
• FY 2018:$1,000,000
• HVAC,electrical system and
lighting improvements
• Plaza roof repairs
• Coliseum seat risers and seat
replacements
• Roanoke Performing Arts Theatre
carpet replacement
• Exterior door replacements
• Sound systems enhancement
• Restroom renovations
• Back of house improvements
• Ice rink improvements
31
Stormwater Management
• Project Funding:
— Debt Issuance:
• FY 2014:$1,120,000
• FY 2015:$1,120,000
• FY 2016:$1,120,000
i ! • FY 2017: $1,120,000
®� • FY 2018: $1,120,000
^ a :^ • Addressing drainage problems
throughout the city
a • Approximately$76M needed
to address identified projects
• Continued allocation of$1.1M
annually in addition to revenue
L W generated by Stormwater Fee
to address prioritized projects
• Total funding used to match
state revenue sharing funds
32
16
1/30/2014
Curb, Gutter and Sidewalk
Program
• Project Funding
— Debt Issuance:
• FY 2014:$750,000
• FY 2015:$1,00,000
• FY 2016:$1,000,000
• FY 2017:$1,000,000
• FY 2018:$1,000,000
• Identified needs of$1.4M for
sidewalk maintenance
• Identified needs of$16M for
new sidewalks
• Total funding used to match
state revenue sharing funds
33
Streetscape Projects
• Project Funding:
— Debt Issuance:
• FY 2014: $500,000 JR
• FY 2016: $500,000
MI
• FY 2018:$500,000
• Projects support needs
identified in neighborhood
plans and in downtown
area. mita
34
17
1/30/2014
Fire Facility Master Plan
• Project Funding:
— Debt Issuance:
• FY 2015:$750,000 f
• Funding to conduct A&E to �~
study candidate stations , j.
define space requirements,
apparatus placement,
locations, etc.
— Station 7 (1742 Memorial
Ave. SW)-$5 million
— Station 8 (Crystal Spring
Ave. SW)-$5 million
— Station 2 (Noble Ave) -$6
million
• Establish project scope and
costs 35
Passenger Rail Infrastructure
• Project Funding:
— Debt Issuance:
• FY 2014:$600,00
• FY 2015:$3.000,000
• FY 2016:$2,500,000
• Infrastructure improvement to culvert to support track and passenger rail
platform
• Estimated cost of $6.1 million
• Department of Rail and Public Transportation to provide$3 million of
estimated cost
• Future considerations for passenger station
- •, Y1wa� .
36
18
1/30/2014
Roanoke Police Academy
Expansion
• Project Funding:
— Debt Issuance:
• FY 2014:$250,000
6 'N% • Expansion of Police
Academy to serve as a
joint facility for City and
Roanoke County
.i- • Parking lot scheduled to
be completed between
February and April
37
Broadband
• Project Funding:
— Debt Issuance:
• FY 2014:$1,000,000
• FY 2015:$1,000,000
• Roanoke Valley Broadband
Authority chartered in -
December 2013 -•' `
• First Authority meeting in 1 . • ;:_
January 2014
�`
• Authority to hire consultant ill: •
in February to develop "^
business plan and provide
start-up support 44
38
19
1/30/2014
FY 2014-2018 Capital Projects
(Cash Funded )
Project FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 TOTAL
Bridge 500,000 500,000 500,000 500,000 500,000 2,500,000
Maintenance
Greenways* 200,000 200,000
VOOT Matching 195,100 195,100 195,100 195,100 195,100 975,500
Funds
YMCA' 100,000 100,000 100,000 100,000 0 400,000
Virginia Museum 100,000 100,000 100,000 100,000 100,000 500,000
of Transportation*
Jefferson Center' 100,000 100,000 100,000 100,000 100,000 500,000
TOTALS 51,195,100 $995,100 5995.100 $995,100 $895,100 5,075,500
'Funded through one-time cash
39
Projects Not Currently
Included in Capital Improvement
Program
40
20
1/30/2014
Public Works Service Center
• Site improvements over 2-3 years
• New lot area for expansion of bulk
material vehicle and equipment
storage to alleviate site conditions
• Rainwater harvesting system to ► umm =
provide non-potable water needs
and storm water management -
requirements
• Covered equipment storage
(4,400 sq ft)for improved �g
equipment preservation
• Funding Request:$2.5 million ' -•
over multiple fiscal years
41
911 Center
• New or renovated facility
• Equipment replacement
• CAD/911 System
' " •
replacement
Jr. x ` .� • Console replacements
• Telephone system
upgrade
• Cost needs to be
identified
42
21
1/30/2014
Debt Issuance Planning
FY 2015-2019
React 4016 2016 ]BIT 2118 2019 Tate)
■
•
.ia anrr dr v..
Capacity
Debt Ratio
Rahn Recast
r.rrl q, rn.t.
43
Council Discussion:
Current CIP and Capital Plan
FY 2015-2019 Priority Projects?
44
22
1/30/2014
•
Next Steps
• March 3rd:
— Follow-Up Information
— Update on Capital Project Planning
45
Revenue Values
Local Tax Revenues Shared 40.0% with RCPS
Current Rate Change
Tax Rate Maximum Rate Value
Real Estate $1.19 None $.01 =$646,000
None
Personal Property $3.45 $.01 =$57,000
Cigarette(20 per pack) $0.54 None $.01 =$42,000
Transient Occupancy 8% None 1%=$485,000
Admissions(General) 5.5% None 1%=$80,000
Prepared Food&
Beverage 5% None 1%=$2,732,000
Motor Vehicle License $20.00 $33.00 $1 =$104,000
40
23
d b
• r 4' OFFICE OF THE CITY CLERK
wrj
215 Church Avenue, S. W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 05, 2014
Reverend Gary E. Heaton
Green Memorial United Methodist Church
402 2nd Street, S. W.
Roanoke, Virginia 24011
Dear Reverend Heaton:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, February 03, 2014.
Sincerely,
f o�han E. C ft'MC,
Deputy
City erk
JEC:aa
44 CITY COUNCIL AGENDA REPORT
..r r:
i,,
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Request to Schedule a Public Hearing:
Sale of Land of Not More than 3.60 Acres and Building for an
Indoor Athletic Facility in the Countryside Master Plan Area
Background:
The City of Roanoke, as part of the implementation of the Countryside Master
Plan, as amended, adopted by City Council on September 17, 2012, is proposing
to sell a portion of City-owned real property identified as Official Tax Map No.
6472302, consisting of not more than 3.60 acres together with buildings thereon
(Property), to Northwest Recreation Club, Inc., a Virginia non-stock company, or
its permitted assigns (Buyer). The Buyer proposes to pay Ten Dollars ($10.00) for
the property, construct indoor athletic facilities, including two (2) multi-purpose
courts, within a time schedule, and provide the City with use of these athletic
facilities as set forth in the proposed contract.
Subject to City Council's concurrence with this request, a copy of the proposed
Contract for Purchase and Sale of Real Property will be placed with the City Clerk
for review prior to the public hearing. Pursuant to the requirements of State
Code, notice of the public hearing must be advertised at least seven days prior to
the public hearing. The public hearing would occur on February 18, 2014, or at
such later date as the City Manager determines.
Recommended Action:
Schedule and advertise the proposed sale of the Property for a public hearing on
February 18, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard,
or at such later date and time as the City Manager shall determine.
��� I
Ch 'st. . er '. Morrill
City Manager
t\ fr
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
:r fe CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Request to Schedule a Public Hearing:
Conveyance of rights and interests in City owned property at 502
Williamson Road, S.E., to Commonwealth of Virginia Department
of Transportation (VDOT) in connection with the I-581/Elm
Avenue Interchange Improvements
Background:
The City of Roanoke recently acquired title to certain real property, with
improvements thereon, situated at 502 Williamson Road, S.E., and identified as
Official Tax Map No. 4013322 ("Premises"). VDOT needs to acquire certain
rights and interests in portions of the Premises, including a fee interest of
0.029 acres of land for right-of-way, a permanent drainage easement of 0.012
acres of land, and a temporary construction easement of 0.251 acres of land, in
connection with improvements at the I-581/Elm Avenue interchange in
Roanoke. VDOT will pay the City the sum of $89,585 for these rights and
interests.
Subject to City Council's concurrence with this request, a copy of the proposed
Agreement with VDOT will be placed with the City Clerk for review prior to the
public hearing. Pursuant to the requirements of State Code, notice of the public
hearing must be advertised at least seven (7) days prior to the public hearing.
The public hearing would occur on February 18, 2014, or at such later date as
the City Manager determines.
Recommended Action:
Authorize the City Manager to schedule and advertise the proposed Agreement
and sale of the Fee Interest, the Permanent Drainage Easement, and the
Temporary Construction Easement on portions of the Premises for a public
hearing on February 18, 2014 at 7:00 p.m., or as soon thereafter as the matter
may be heard, or at such later date and time as the City Manager shall determine.
, -ti 1,4 I •
efr
c Christopher P. Morrill
City Manager
i
U Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
a CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Request to Schedule a Public Hearing:
Consideration of resolution in support of a Private-Public Funding Model
for arts and cultural organizations that benefit the Citizens of Roanoke
Background:
In August, 201 1 , City Council adopted the Arts and Cultural Plan as part of the City's
Comprehensive Plan. Following adoption of the Arts and Cultural Plan, Members of
Council, arts and cultural organizations, and interested individuals reviewed current and
historical funding of arts and cultural organizations by the City in accordance with State
Code 1 5.2-953. This group also explored other options that may be awarded to the City in
an effort to create a more reliable and sustainable funding model. The results of this
effort have produced a proposal for the creation of a private charitable entity with the
mission of supporting arts and cultural organizations that benefit the Citizens of Roanoke.
This private, charitable entity would raise funds over several years to establish a fund from
which the charitable entity could make donations to arts and cultural organizations after
completion of a rigorous review and award process.
Prior to consideration of any such proposal, Council Member David Trinkle recommends
that Council hold a public hearing to solicit comments and opinions on such a proposal.
Subject to Council's concurrence with this request the public hearing would be held on
Tuesday, February 18, 2014 at 7:00 p.m. or as soon thereafter as the matter could be
heard, and notice of the public hearing would be published in The Roanoke Times on
Friday, February 7, 2014 and Friday, February 14, 2014.
Recommended Action:
Authorize and allow the City Manager to schedule and advertise consideration of the
proposed model for funding arts and cultural projects that benefit the Citizens of Roanoke
for a public hearing on February 18, 2014 at 7:00 p.m., or as soon thereafter as the matter
may be heard, or at such later date and time as the City Manager shall determine.
'-. 4. ,14711—tiii-vse
tr<Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
Susan Jennings, Arts and Cultural Director
Amelia Merchant, Director of Management and Budget
$
". CITY OF ROANOKE
' ? OFFICE OF THE CITY CLERK
t 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 4, 2014
Captain Greg Staples
575 Brookfield Lane, N. E.
Roanoke, Virginia 24012
Dear Captain Staples:
A communication from the City Clerk advising of your resignation as a City employee
representative of the Personnel Employment Practices Commission was before the
Council of the City of Roanoke at a regular meeting, which was held on Monday,
February 3, 2014.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City employee representative of the
Personnel Employment Practices Commission from October 7, 2004 to February 1,
2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph
of the Roanoke Valley in recognition of your service.
Sincerely, ,t,)
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Carolyn Glover, Secretary, Personnel Employment Practices Commission
ti
CERTIFICATE OF APPRECIATION
PRESENTED TO
CAPTAIN GREG STAPLES
_µ`ms AS A CITY EMPLOYEE REPRESENTATIVE OF THE
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION
FROM OCTOBER 7, 2004 TO FEBRUARY 1, 2014
ON THIS 4TH DAY OF FEBRUARY , 2014
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED: ATTEST:
otheu
DAVID A.BOWERS STEPHANIE M.MOON
MAYOR CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 3, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Greg Staples has tendered his resignation as a member of the
Personnel and Employment Practices Commission, effective February 1, 2014.
Sincerely,
1)ctSta,t4i, TA/
Stephanie M. Moon, MMC
City Clerk
Resignation from PEPC
Greg Staples to: Cecelia Webb 01/21/2014 11:40 AM
Cc: Carolyn Glover,Chris Perkins
Effective February 1 2014, I would like to resign from my position as a member of the PEPC. My
resignation is do to my announced retirement as an employee from the City of Roanoke also effective
February 1 and my pending relocation out of state.
Please advise if this email will suffice as proper notification of my intent to resign.
Thank you,
Greg Staples
Captain, Services Division
Roanoke Police Department
348 Campbell Ave SW
Roanoke, VA. 24016
Office(540) 853-1596
frig_ dr CITY OF ROANOKE
OFFICE OF THE CITY CLERK
e1 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: eterk�?roanokeva.gov JONATIIAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 4, 2014
Harwell M. Darby, Jr., Secretary
Economic Development Authority
Glenn, Feldmann, Darby and Goodlatte
P.O. Box 2887
Roanoke, Virginia 24001-2887
Dear Mr. Darby:
This is to advise you that Braxton Naff has qualified as a Director of the Economic
Development Authority to fill the unexpired term of office of F. Gordon Hancock ending
October 20, 2015.
Sincerely,
?"n • YY�0
Stephanie M. Moon, MMC y
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Braxton Naff, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Director of the Economic Development Authority to fill the unexpired term of
F. Gordon Hancock ending October 20, 2015, according to the best of my ability. So
help me God.
A(ArStir\ --. , ' f
Braxton Naff
The foregoing oath oice as taken, sworn to, and subscribed before me by
Braxton Naff this (�� day of Si 2014.
I /
Brenda S amilton, Clerk of the Circuit Court
4 /
By / !_ lerk
moor
i‘ib x ` CITY OF ROANOKE
dit-r' ^ OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk�Jrommkeva.gov JONATIIAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 4, 2014
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that Hollie C. Young has qualified as a member of the Human
Services Advisory Board for a four-year term of office ending November 30, 2017.
Sincerely,
v
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Hollie C. Young, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Human Services Advisory Board for a four-year term of office ending
November 30, 2017, according to the best of my ability. So help me God.
Hollie C. Youn J 0�
The foregoing oath of offic- was taken, sworn to, and subscribed before me by Hollie C.
it
Young this ayof/l/.2A,, 013.
/ /
Brenda S. - ilton, Clerk of the Circuit Court
BY /La.. ta� , iLel , Clerk
' - CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 4, 2014
Candace R. Martin, Secretary
Building and Fire Code Appeals Board
Roanoke, Virginia
Dear Ms. Martin:
This is to advise you that Robert L. Price, Ill, has qualified as a member of the Building and
Fire Code Board of Appeals to fill the unexpired term of office of Barry Baird ending
June 30, 2015.
Sincerely,
?tes.A a n rryfrf)
Stephanie M. Moon, MMC \-
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert L. Price, Ill, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Building and Fire Code Board of Appeals to fill the unexpired
term of office of Barry Baird ending June 30, 2015, according to the best of my ability.
So help me God.
//.7 4/40,
Robert L. Price, III
The foregoing oath of office was taken, sworn to, and subscribed before me by
Robert L. Price, Ill this oP1 th day of 0 Awry/12014.
2014.
■
Brenda S. Hamilton, Clerk of the Circuit Court
By t j' 41 \4 ?u ,1*le rk
1111■ AMC
A' , ;:4 CITY OF ROANOKE
„a t OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
S'I'EPl1ANIE M.MOON,MMC E-mail: cicrkn?roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
February 4, 2014
Karl Kleinhenz, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Mr. Kleinhenz:
This is to advise you that Lisa Y. Barksdale has qualified as a member of the Fair Housing
Board to fill the unexpired term of Keith Wheaton ending March 31, 2015.
Sincerely,
tr#20414._,,,)(n. nth%)
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lisa Y. Barksdale, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board to fill the unexpired office of Keith Wheaton ending
March 31, 2015, according to the best of my ability. So help me God.
Lisa Y. Barksdale
The foregoing oath of office was taken, sworn to, and subscribed before me by
Lisa Y. Barksdale this f day of vafL - 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
B .i. .t.:t& tLa as, *. * lerk
1
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December 30, 2013
Ms. Stephanie Moon
City Clerk
Roanoke City Council
215 Church Ave, SW, Rm 456
Roanoke, VA 24011
Dear Ms. Moon:
I am writing to request that Beth Doughty be included on the February 3, 2014 Roanoke
City Council Agenda. As is customary, Ms. Doughty will present an annual update to
Council on the activities of the Roanoke Regional Partnership.
The presentation(in PowerPoint presentation) will take approximately 20 minutes, and an
electronic copy will be provided to your office in advance along with printed copies for
all council members.
If you have any questions, or need any additional information, please contact me at
540.343.1550 x 101.
Sincerely, 4. y)
Lisa A. Link
Director of Administration and investor Relations
" d
tro'" f} CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Annual Report - Roanoke Regional Partnership
I would like to sponsor a request from Beth Doughty, Executive Director of the
Roanoke Regional Partnership, to present their Annual Report to City Council.
l / II 4
_trChristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
6a,
1/27/2014
PARTNERSHIP
REPORT TO
ROANOKE CITY C010NCIL
ROANOKE REGIONAL
PARTNERSHIP www.roenOln•Org
ler
Information
Requests 282 285
by Year 229
156
70
2009 2010 2011 2012 2013
ROANOKE REGIONAL
PARTNERSHIP ' . Oro
Inquiries 297
by Year 262
206
167
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2010 2011 2012 2013
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ROANOKE REGIONAL
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74
43 49
29
2010 2911 2012 2013
ROANOKE REGIONAL
=' PARTNERSHIP wwwroanoxe.org
Prospects by Year
24 24 24
20
2010 2011 2012 2013
-. %IANOKE RLGIONAL
PARTNERSHIP www.roenoke.org
122
New Investment
(millions)
52
2010 2011 2012 =Hi
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ROANOKE REGIONAL
PARTNERSHIP www.roanoke.org
New Jobs ass
by Year
549
272 296
•
2010 2011 2012 2013
ROANOKE REGIONAL
PARTNERSHIP www.roanoka.org
2013 COMPLETED DEALS
Project Jobs Investment
(millions)
Ardagh Group 96 $93
Windsor-Aughtry 50 $17
Tecton' 47 $1.3
Virginia Transformer* 30 $5
Capco' 30 $4.2
Canline Systems 25 $1
River Rock Climbing Gym 10 N/A
Farmer Auction 8 Appraisals 5 N/A
Roberts Oxygen 3 N/A
TOTAL 296 $122,000,000
ROANOKE REGIONAL
PARTNERSHIP www.roanoke org
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PARTNERSHIP www.roenokn org
GETTING ATTENTION
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ROANOKE REGIONAL
PARTNERSHIP www roonoka.org
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OUTSIDE www roanoke.org
FOUNDATION
' OANOKE OUTSIDE FOUNDATION
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1/27/2014
PARTNERSHIP
„;no�7
REPORT TO 1 k3'
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ROANOKE CITY COUNCIL
7
cL7:247(1-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2014 .
No. 39855-020314 .
A RESOLUTION approving the proposed Citizen Participation Plan ("CPP")regarding the United
States Department of Housing and Urban Development ("HUD") Community Development Block Grant
("CDBG")program, and authorizing the City Manager to execute the CPP and to submit the same to HUD.
WHEREAS, the City of Roanoke regularly receives HUD CDBG grant monies each year to use in
HUD funded community service programs,
WHEREAS,HUD requires each locality receiving such funds to adopt a CPP that sets forth the City's
policies and procedures for citizen participation in the development of the locality's CPP, in addition to the
locality's Consolidated Plan, its Annual Action Plan, and its annual performance report to HUD; and
WHEREAS, the current CPP was approved by City Council pursuant to Resolution No. 32803-
010296, adopted January 2, 1996, and such CPP is in need of updating to conform to current HUD
requirements.
NOW THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. City Council hereby approves the proposed Citizen Participation Plan attached to the City
Council Agenda Report dated February 3, 2014.
2. The City Manager is hereby authorized, for and on behalf of the City, to execute the
Citizen Participation Plan, substantially similar in form to the plan attached to the City Council Agenda
Report dated February 3, 2014, and to submit the plan to HUD.
ATTEST:
W4Lt .
rt
City Clerk.
allitz41/4
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Amendment to Citizen Participation Plan
Background:
The City of Roanoke receives entitlement funds from the US department of
Housing and Urban Development (HUD). HUD requires each participating
jurisdiction receiving entitlement funds to adopt a Citizen Participation Plan
(CPP) that sets forth the City's policies and procedures for citizen participation.
Pursuant to HUD requirements, the CPP must provide for and encourage
citizens to participate in the development of the City's 5 Year Consolidated
Plan, any substantial amendments to the Consolidated Plan, Annual Action Plan,
and the annual performance report to HUD. These requirements are designed
especially to encourage participation of low- and moderate-income persons,
particularly those living in slum and blighted areas and in areas where CDBG
funds are proposed to be used, and by residents of predominantly low- and
moderate-income neighborhoods, as defined by the jurisdiction. The current
CPP was adopted January 2, 1996, and is in need of updating to conform to
current HUD requirements.
Considerations:
The revised CPP updates address and contact information for the City's HUD
Community Resources Office. It also incorporates language from the U. S. CFR
Section 91 .105 for required consultation with public and private agencies that
provide affordable housing and applicable human services, as well as the
Continuum of Care and its participating agencies for homeless strategies, local
health department, Lead Safe Roanoke for lead based paint hazards, and
surrounding local governments for priority non-housing community
development needs. The revised CPP also changes the criteria for amending
the Consolidated Plan. The current CPP requires an amendment to the
Consolidated Plan if fundamentally altering a HUD funded project by 25% and
at least $25,000, in addition to a 30 day public comment period. The revised
CPP allows making a substantial change in allocation priorities or a substantial
change to the method of distribution of funds, substantial change in a program
or method of carrying out an activity, use of funds for programs not previously
described in action plan in excess of $100,000 or adding more than $200,000
to an existing project and 30 day public comment period before an amendment
to the Consolidated Plan is required. These amendments result in a less
restrictive CPP than is required by HUD.
A copy of the revised CCP is attached to this report for City Council's review
and information.
Recommended Action:
City Council approve the contents of the revised Citizen Participation Plan and
authorize the City Manager to execute the revised Citizen Participation Plan and
submit the same to the HUD Richmond Field Office.
rqr
•
Christopher P. Morrill
L
y' City Manager
Attachment
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director of Planning, Building & Development
Keith Holland, HCR Program Administrator
2
riiel
ROANOKE
Citizen Participation Plan
Community Development Block Grant
Emergency Solutions Grant
and
HOME Investment Partnerships Program
Last Amended by Roanoke City Council
February 3, 2014
CITIZEN PARTICIPATION PLAN
Purpose of the Citizen Participation Plan
The City of Roanoke, Virginia receives funds from the federal Community Development Block
Grant (CDBG) program for eligible community development activities; the federal HOME
Investment Partnerships Program for eligible affordable housing activities; and the Emergency
Solutions Grant (ESG) program for eligible homeless prevention and homeless assistance
activities. CDBG, ESG and HOME funds are provided through the U.S. Department of Housing
and Urban Development (HUD). Federal regulations require a Consolidated Plan that details the
planning and budgeting aspects of the CDBG, ESG and HOME programs over a five year
period. Roanoke's Consolidated Plan is a five year planning document that is developed with
public participation as specified in the Citizen Participation Plan. This includes development of
the annual Action Plan as well as the Consolidated Annual Performance and Evaluation Report
(CAPER).
The Citizen Participation Plan encourages citizen input in defining housing, community
development and public services needs; services to be provided by community-based
organizations; housing to be provided by Community Housing Development Organizations
(CHDO's) and the funding priorities for programs and target populations to be served through
resources available in the Consolidated Plan. The Participation Plan also sets the public process
for the annual performance reports located in the CAPER and adopting substantial amendments
to either the Citizen Participation Plan or the Consolidated Plan.
Consultation Process
When preparing the Consolidated Plan, public and private agencies will be consulted that
provide assistance with housing, health services, social services and fair housing services
(including those focusing on services to children, elderly persons, persons with disabilities,
persons with HIV/AIDS and their families, and homeless persons). Additionally, the Roanoke
Redevelopment and Housing Authority(RRHA) will be consulted on the formulation of the plan.
Residents of public housing and assisted housing developments will be encouraged to participate
along with other low-income residents of the City's Neighborhood Revitalization Strategy Areas.
Notification will be sent by phone, mail or email notifying various agencies and community
groups of the preparation of the Consolidated Plan and will request comments for the
formulation of the Plan.
When preparing the portion of the Plan describing the City's homeless strategy, the following
agencies will be consulted: the Continuum of Care (or agencies which participate in the CoC);
local Department of Social Services; local health department; local homeless shelters; and
business/civic leaders. Consultation may be done by mail, phone, email or personal interaction
with City staff. These organizations will be consulted for data as well as for recommendations
for suggestions on forming or improving strategies for the chronically homeless of the City of
Roanoke.
1
When preparing the portion of the Plan concerning lead-based paint hazards, the local health
department, Department of Social Services and Lead Safe Roanoke will be consulted.
Information gathered will include the number of children who have been identified as lead
poisoned as well as the addresses of the housing units the children are living in, when available,
as well as the location of lead based paint remediation in the past one year period.
When preparing the portion of the Plan concerning priority non-housing community
development needs, the City will notify Roanoke County, the City of Salem and the Town of
Vinton and subsequently submit a copy of the finalized Consolidated Plan to the Virginia
Department of Housing and Community Development.
The City should also consult with the Roanoke Alleghany Regional Planning District
Commission and adjacent units of local government on issues dealing with problems and
solutions that extend beyond a single jurisdiction.
Citizen Participation Process
Citizen participation is encouraged from all sectors of the community with particular emphasis
on participation by low- and moderate-income persons, residents of public housing, residents of
blighted areas where federal funds are used or are proposed to be used, and residents of
conservation and rehabilitation neighborhoods as identified by the City. Participation of
minority and non-English speaking residents, as well as persons with mobility, visual, speech or
hearing impairments is highly encouraged. Citizens, public agencies, and other interested parties
will be provided with reasonable and timely access to information and records relating to the
Consolidated Plan, Action Plan, CAPER or any amendments thereof including the use of
assistance provided by federal funding sources included in the Plan. Citizens will have
opportunities to comment prior to any Plan, Report or Amendment submitted to HUD through a
variety of methods, including public hearings, meetings or by directly contacting the City of
Roanoke's Office of HUD Community Resources. Various methods for garnering citizen
participation will be reviewed prior to the beginning of any comment period and quantitative
methods of ensuring citizen participation will be utilized when appropriate. At any time during
the program year, surveys or other data gathering techniques may be employed to review
program performance and ensure continual improvement in the performance of activities related
to CDBG, ESG, and HOME funding.
Citizens will also have the opportunity to comment on the Citizen Participation Plan, any
substantial amendments thereof, Action Plan and CAPER during a public hearing to be
announced at least fifteen (15) calendar days prior to the hearing being held. This announcement
will be placed in the local newspaper and may be made available on the City of Roanoke's
website. The Plan will be made available in a format accessible to persons with disabilities,
upon request.
Public Hearings and Meetings
A Public Hearing is defined as any meeting in which the public is able to speak with, and give
comment to, an official of the City of Roanoke government, including City staff or elected
officials. Public hearings will be conducted to obtain the views of citizens during the
2
development of the Consolidated Plan, Annual Action Plan, CAPER or any substantial
amendments thereof Hearings shall be held after adequate notice (15 days minimum), at times
and locations convenient to potential and actual beneficiaries, with accommodation for persons
with disabilities and non-English speaking residents. Hearings will be conducted for each Plan
and CAPER as stated below.
A minimum of two (2) public hearings will be held annually, one (1) prior to the development of
the Action Plan and one (1) prior to the submission of the Action Plan to City Council for
approval.
Public hearings and meetings will be held in the City of Roanoke Municipal Building (215
Church Ave., SW, Roanoke, VA 24011) or in other locations that are convenient to potential and
actual beneficiaries and that are accessible to persons with disabilities. At public hearings and
meetings where a significant number of non-English speaking residents are expected to
participate, an interpreter will be provided. Notice of public hearings and meetings will include
sufficient information about the purpose of the public hearing to permit informed comment from
citizens.
Notice of public hearings and meetings will be advertised in a newspaper of general circulation,
The Roanoke Times, at least 15 days prior to the date of the public hearing and through any other
method, including electronic communication, use of city's website, social media and posting of
flyers, as appropriate.
Development of the Consolidated Plan
The Consolidated Plan will be developed for a five (5) year cycle of funding for the City of
Roanoke's Community Development Block Grant (CDBG) funding, Emergency Solutions Grant
(ESG) funding, and the HOME Investment Partnerships Program funding. The Consolidated
Plan will be submitted to HUD no later than 45 days (May 15) of the year in which it is due.
There will be two (2) separate comment periods during the development of the Consolidated
Plan. Each comment period will be advertised in the Roanoke Times on a Sunday preceding the
start of the comment period. This ad will be a large-print display ad and will conform to all
ADA regulations.
1. The first thirty-day (30) comment period will begin no later than December 1 s of the
fiscal year in which the plan is due. At least one (1) public hearing will be held during
this comment period and will be announced at least five (15) days prior to the date of the
hearing. This comment period will be open for suggestions from citizens and other
stakeholders on the types and locations of activities to be undertaken by the City,
including the estimated amount that will benefit persons of low to moderate income.
Comments may be made by citizens and other interested stakeholders by phone, email,
mail or in person. Interested parties are not required to give identifying information
when submitting comments for the Plan. Comments received will be considered during
the development of the Consolidated Plan and will be incorporated as part of the plan.
Comments or views that are not accepted will be included and the reasons for not
accepting the comment will become part of the Plan.
3
2. The second thirty-day (30) comment period will begin no later than April 14"' of the
fiscal year in which the Plan is due. At least one (1) public hearing will be held during
this comment period and will be announced at least five (15) days prior to the date of the
hearing and may be held during a regularly scheduled meeting of the City Council. This
comment period will be open for suggestions from citizens and other stakeholders
concerning the draft plan made available at that time. The draft Plan will include the
amount of federal funding the City of Roanoke expects to receive, the range of activities
that may be undertaken and the estimated amount of funding that will benefit low- to
moderate-income persons. Comments may be made by citizens and other interested
stakeholders by phone, email, mail or in person. Interested parties are not required to
give identifying information when submitting comments for the Plan. Comments
received will be considered during the development of the Consolidated Plan and will be
incorporated as part of the plan. Comments or views that are not accepted will be
included and the reasons for not accepting the comment will become part of the Plan.
The proposed Consolidated Plan will be made available to the public in a variety of ways,
including posting the Plan on the City of Roanoke's website. Citizens and interested
stakeholders may request the Plan be mailed to them, emailed to them or they may pick up a
copy in person at no charge. Staff will be available during normal business hours unless
otherwise noted, to discuss the plan with those who have limited literacy or may be limited
English proficient. A copy of the draft Plan will be provided to the main branch City Library
and the Roanoke Redevelopment and Housing Authority (RRHA) during the second comment
period. Additionally, all members of the City Council will be given a summary of the proposed
Plan in their Council Packets during the second comment period. At the end of the second
comment period, the Consolidated Plan will be approved by the City Council and then forwarded
to HUD for approval.
Amendment of the Consolidated Plan
The Consolidated Plan may be amended with the approval of the City Council. The City
Council will amend the approved Plan whenever it makes one of the following decisions:
1) To make a substantial change in its allocation priorities or a substantial change in
the method of distribution of funds;
2) To make a substantial change in a program or method of carrying out an activity;
3) To carry out an activity or new project, using funds from any program covered by
the Consolidated Plan (including program income) not previously described in the
Action Plan in excess of$100,000; or
4) Adding more than $200,000 to an existing project.
Any proposed amendment to the Consolidated Plan will be subject to a thirty-day (30) comment
period. At least one (1) public hearing will be held during this comment period and will be
announced at least fifteen (15) days prior to the date of the hearing and may be held during a
regularly scheduled City Council meeting. Comments may be made by citizens and other
4
interested stakeholders by phone, email, mail or in person. Interested parties are not required to
give identifying information when submitting comments for Plan amendments. Comments
received will be considered and will be incorporated as part of the amendment. Comments or
views that are not accepted will be included and the reasons for not accepting the comment will
become part of the amendment.
The proposed amendment will be made available to the public in a variety of ways, including
posting the amendment on the City's website. Citizens and interested stakeholders may request
the amendment be mailed to them, emailed to them or they may pick up a copy in person at no
charge. Staff will be available during normal business hours unless otherwise noted, to discuss
the amendment with those who have limited literacy or may be limited English proficient. All
members of City Council will be provided a summary of the proposed amendment during the
comment period.
Development of the Annual Action Plan
During years 2 — 5 of the Consolidated Plan period, the City will develop an Annual Action Plan
that is independent of the Consolidated Plan. During the year in which the Consolidated Plan is
developed, the Annual Action Plan will be considered a part of the Consolidated Plan and will be
incorporated into it, including the receipt of comments for the Action Plan. The Annual Action
Plan will be developed with the same level of input as the Consolidated Plan. The Annual Action
Plan will be submitted to HUD no later than May 15 of the year in which it is due. There will be
one comment period during the development of the Action Plan. The comment period will be
advertised in the Roanoke Times preceding the start of the comment period. This ad will be a
display ad and will conform to all ADA regulations.
1. The thirty-day (30) comment period will begin no later than April 14th of the year in
which the Plan is due. At least one (1) public hearing will be held during this comment
period and will be announced at least fifteen (15) days prior to the date of the hearing
and may be held during a regularly scheduled City Council meeting. This comment
period will be open for suggestions from citizens and other stakeholders concerning the
draft Plan made available at that time. The draft Plan will include the amount of
assistance the City of Roanoke expects to receive, the specific activities that will be
undertaken and the estimated amount of funding that will benefit low- to moderate-
income persons. Comments may be made by citizens and other interested stakeholders
by phone, email, mail or in person. Interested parties are not required to give identifying
information when submitting comments for the Plan. Comments received will be
considered during the development of the Action Plan and will be incorporated as part of
the plan. Comments or views that are not accepted will be included and the reasons for
not accepting the comment will become part of the Plan.
The proposed Action Plan will be made available to the public in a variety of ways, including
posting the Plan on the City's website. Citizens and interested stakeholders may request the Plan
be mailed to them, emailed to them or they may pick up a copy in person at no charge. Staff will
be available during normal business hours, unless otherwise noted, to discuss the plan with those
who have limited literacy or may be limited English proficient. A copy of the draft Plan will be
5
provided to the City's main branch library and the Roanoke Redevelopment and Housing
Authority. Additionally, all members of the City Council will be provided a summary of the
proposed Plan.
At the end of the comment period, the Annual Action Plan will be approved by the City Council
and will be forwarded to HUD for approval.
Development of the Consolidated Annual Performance and Evaluation Report
Each year the City of Roanoke is required to develop a Consolidated Annual Performance and
Evaluation Report (CAPER). The CAPER shall be submitted to HUD no later than September
28th of each year. A thirty-day (30) comment period will begin no later than August 20th of each
year. At least one (1) public hearing will be held during this comment period and will be
announced at least fifteen (15) days prior to the date of the hearing and may be held during a
regularly scheduled City Council meeting. This comment period will be open for comments
from citizens and other stakeholders concerning the draft CAPER made available at that time.
The draft CAPER will include a review of the specific activities that were undertaken during the
year and the amount of funding that benefitted low- to moderate-income persons. Comments
may be made by citizens and other interested stakeholders by phone, email, mail or in person.
Interested parties are not required to give identifying information when submitting comments for
the CAPER. Comments received will be considered during the development of the CAPER and
will be incorporated as part of the Report. Comments or views that are not accepted will be
included and the reasons for not accepting the comment will become part of the CAPER.
The proposed CAPER will be made available to the public in a variety of ways, including
posting the Report on the City's website. Citizens and interested stakeholders may request the
CAPER be mailed to them, emailed to them or they may pick up a copy in person at no charge.
Staff will be available during normal business hours, unless otherwise noted, to discuss the
CAPER with those who have limited literacy or may be limited English proficient. A copy of
the draft CAPER will be provided to the City's main branch library and the Roanoke
Redevelopment and Housing Authority. Additionally, all members of the City Council will be
provided a copy of the proposed CAPER.
At the end of the comment period, the CAPER will be approved by the City Council and will be
forwarded to HUD.
Anti-Displacement
The City will attempt to minimize the displacement of persons while carrying out activities
proposed during the creation of any Plan or amendment thereof. Although no displacement is
expected, should displacement occur in any activity undertaken, all HUD regulations shall be
followed concerning anti-displacement policies including restitution and relocation. This
information is available upon request in a format that is accessible to all citizens. In addition,
this Citizen Participation Plan will be posted on the City of Roanoke's website.
6
Access to Records
Any citizen, agency or interested party may have access to records relating to the Consolidated
Plan and use of CDBG, ESG, or HOME assistance during the preceding five (5) years. Such
access will be granted only for those records which are eligible for public release under HUD
and Virginia Freedom of Information Act statutes. Access will be granted during normal
business hours, unless otherwise noted, at the City of Roanoke HUD Community Resources
Office, located at 215 Church Avenue, SW, Room 305 North, Roanoke, Virginia, 24011.
Technical Assistance
City of Roanoke staff is available to answer questions concerning the requirements of federal and
local funding sources included in the Consolidated Plan, Action Plan or CAPER, such as
available funding amounts, funding priorities, eligible activities, environmental review
procedures, equal opportunity requirements, relocation provisions, citizen participation
requirements or any other requirements. In cases where staff cannot answer questions pertaining
to federal HUD funds, assistance will be requested from HUD.
City of Roanoke staff will provide technical assistance, by request, to neighborhood groups,
minority groups, community-based organizations, and other residents interested in participating
in federal and local funding resources included in the Consolidated Plan. All groups, including
the disabled and elderly, and those serving non-English speaking ethnic/minority populations
will be encouraged and assistance may be provided in submitting their views and proposals. City
of Roanoke staff will be available to provide assistance in the development and submission of
program funding requests by these groups.
Any persons requiring assistance should contact the City of Roanoke HUD Community
Resources Office at 540-853-6879 or the TDD number at the Virginia Relay Center at 711.
Complaint Procedure
Comments, complaints, or grievances concerning the Consolidated Plan, Annual Action Plan or
CAPER must be submitted in writing and may be mailed to the City of Roanoke, HUD
Community Resources, 215 Church Ave., SW, Room 305 North, Roanoke, Virginia 24011 or
may be submitted in person at 215 Church Ave., SW, Room 305 North, Roanoke, Virginia.
Every effort will be made to respond in writing to written complaints within 15 working days of
receipt of the complaint. If additional time is required, written notice will be provided.
Adoption and Amendment of the Citizen Participation Plan
Proposed changes to the Citizen Participation Plan will be publicly advertised at least fifteen (15)
calendar days prior to the adoption or amendment of the Citizen Participation Plan by the City
Council to allow time for public comment. Proposed amendments will be made publicly
available on the City of Roanoke's website.
7
Adoption and Effective Date
This plan supercedes the previous CPP adopted by City Council on January 2, 1996 and shall
remain in effect until amended.
(24 CPR Part 91 Section 105)
8
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2014 .
No. 39856-020314 .
AN ORDINANCE to appropriate funding from the Department of Technology
Retained Earnings to The Police Mobile Technology Fund and Enterprise Infrastructure
projects, amending and reordaining certain sections of the 2013-2014 Department of
Technology Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2013-2014 Department of Technology Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 13-430-9433-9003 $104,000
Appropriated from General Revenue 13-430-9854-9003 111,650
Fund Balance
Retained Earnings - Available 13-3348 ($215,650)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT ST:
br). bra
City Clerk.
.1114 CITY COUNCIL AGENDA REPORT
rk
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Department of Technology Retained Earnings for
Technology Projects
Background:
The Information Technology Committee (`ITC'), the Department of Technology's
steering committee, is comprised of members representing twelve (12) City
departments. The ITC heard a request by the Department of Technology regarding
the need for funding for information technology initiatives.
Considerations:
Funds totaling $104,000 have been requested to purchase Police Advanced
Authentication software to provide added security in the mobile environment and
also purchase new mobile computers for the Police Department's vehicles, which
will replace mobile computers that are no longer serviceable or under warranty.
In addition, the City has an extremely valuable asset in the optic fiber ring that is
utilized to provide cost effective and reliable network and Internet connectivity.
Network infrastructure upgrades and Windows licensing fees totaling $111 ,650 are
needed to maintain a high level of service that all City of Roanoke departments rely
upon.
The funding for these critical upgrades is available in the Technology Fund
Retained Earnings account (1 3-3348).
Recommended Action:
Adopt the accompanying budget ordinance to appropriate the funding as follows
from Department of Technology Fund Retained Earnings:
$104,000 13-430-9433 - Police Mobile Technology Fund
$111 ,650 13-430-9854 - Enterprise Infrastructure
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
of
I' 1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2014 .
No. 39857-020314 .
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Roanoke River "Bridge the Gap" Greenway from Bridge Street to
Salem Project, Phase I; authorizing City staff to acquire such property rights by negotiation;
authorizing the City Manager to execute appropriate acquisition documents; and dispensing with
the second reading by title of this Ordinance.
WHEREAS, the City wants and needs certain real property rights for the Roanoke River
"Bridge the Gap" Greenway from Bridge Street to Salem Project, Phase I, in the general vicinity
along the Roanoke River from Aerial Way Drive to the Salem City limits, to include permanent
easements of variable length and width, and such other real property interests as needed, as set
forth in the City Council Agenda Report to this Council dated February 3, 2014.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The proper City officials and City staff are hereby authorized to acquire by
negotiation the necessary real property interests and appropriate ancillary rights with respect to
the real property parcels referred to in the above mentioned Agenda Report and any other real
property parcels needed for the Project for such consideration as the City Manager may deem
appropriate. All requisite documents shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as deemed appropriate for
the necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available in the Project account for such purposes, without further authorization of
1
Council. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interest
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
TT J�^1
City Clerk.
0-authorize acquis of prop rights-Bridge the Gap 2.3.14.doc
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Roanoke River Greenway "Bridge the Gap" Phase I
Property Rights Acquisition
Background:
The Roanoke River "Bridge the Gap" Greenway from Bridge Street to Salem
Project has been divided into two phases. Phase I of the Project is the design
and construction of the Greenway trail along the Roanoke River from Aerial Way
Drive to the Salem City limits. Project funding includes $1 .5 million of Virginia
Department of Transportation Revenue Sharing funds matched with $1 .5
million in funding from City general revenue and donations from Roanoke
Valley Greenway Commission and Pathfinders for the Greenways, Inc.
This Phase I segment of the Greenway is on track for construction since the
City currently owns much of the necessary rights of way to construct the trail,
acquired during the Roanoke River Flood Reduction Program, and much of the
land has been graded to accommodate trail construction. That withstanding,
the City will still need to acquire additional real property rights from private
owners along the identified first phase of the Bridge the Gap Greenway to
construct, operate, and maintain the proposed improvements.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for Roanoke River Greenway "Bridge the Gap" Phase I. The real
property rights needed are outlined below, but are subject to minor variation of
location and extent pending final engineering design details.
Funding for acquisition of the real property rights is available in the project
account 08-620-9201 , Roanoke River Greenway - Bridge the Gap.
Permanent easements of variable length and width are required to
accommodate construction activities and will affect nine (9) properties in the
general vicinity identified above. The City may also need to acquire various
other property rights involving the properties listed below and other properties
which have not yet been identified for this project. The properties that have
been identified so far are as follows:
Tax Map Address Owner Required Property
Parcel Rights
Number
5210707 3304 Aerial Way Dr Three W Corp., Inc. Permanent Easement
5210708 3355 Aerial Way Dr Ryder Truck Rental, Inc. Permanent Easement
5210713 3443 Aerial Way Dr Branch Management Corp. Permanent Easement
5210710 3517 Aerial Way Dr Branch Management Corp. Permanent Easement
5220601 3631 Aerial Way Dr L&M Properties, LLC Permanent Easement
5220602 3643 Aerial Way Dr Roanoke Warehouse, LLC Permanent Easement
5220606 3801 Blue Ridge Dr Three W Corp., Inc. Permanent Easement
5220609 0 Blue Ridge Dr Branch Management Corp. Permanent Easement
5220603 3825 Blue Ridge Dr Aerial Way Associates, LLC Permanent Easement
Recommended Action:
Authorize the acquisition of any real property rights needed to construct the
proposed Roanoke River Greenway "Bridge the Gap" Phase I, including but not
limited to the specific property rights identified in this Agenda Report, by
negotiation and execution of the appropriate acquisition documents by the City
Manager, such documents to be approved as to form by the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Steven C. Buschor, Director of Parks and Recreation
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2014 .
No. 39858-020314 .
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Garden City Boulevard Safe Routes to School Project; authorizing
City staff to acquire such property rights by negotiation; authorizing the City Manager to execute
appropriate acquisition documents; and dispensing with the second reading by title of this
Ordinance.
WHEREAS, the City wants and needs certain real property rights for the Garden City
Boulevard Safe Routes to School Project, in the general vicinity of Garden City Boulevard from
Yellow Mountain Road to Davenport/Ivywood Street, to include right of way dedications of
variable length and width, and such other real property interests as needed, as set forth in the
City Council Agenda Report to this Council dated February 3, 2014.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The proper City officials and City staff are hereby authorized to acquire by
negotiation the necessary real property interests and appropriate ancillary rights with respect to
the real property parcels referred to in the above mentioned Agenda Report and any other real
property parcels needed for the Project for such consideration as the City Manager may deem
appropriate. All requisite documents shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as deemed appropriate for
the necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available in the Project account for such purposes, without further authorization of
1
Council. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interest
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ETE
ity Clerk
0-authorize acquis of prop rights-Garden City SRTS 23.14.doc
2
eat
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 3, 2014
Subject: Garden City Boulevard Safe Routes to School
Property Rights Acquisition
Background:
The Garden City Boulevard Safe Routes to School Project is currently in the
engineering design phase. This Project is in the general vicinity of Garden City
Boulevard from Yellow Mountain Road to Davenport/Ivywood Street. The
neighborhood suffers from a lack of pedestrian facilities, specifically to connect
to the Garden City Elementary School, Recreation Center, as well as other
destinations. Constructing the proposed sidewalk infrastructure will provide
necessary accessibility to these destinations.
In order to construct, operate, and maintain the proposed sidewalk, the City will
need to acquire real property rights from private owners.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Garden City Boulevard Safe Routes to School Project. The
real property rights needed are outlined below, but are subject to minor
variation of location and extent pending final engineering design details.
Funding for acquisition of the real property rights is available in the account 08-
530-9638, SRTS Garden City Property Acquisition.
Right of Way Dedications are required to accommodate construction activities
and will affect eleven (1 1 ) properties in the general vicinity identified above.
The City may also need to acquire various other property rights involving the
properties listed below and other properties which have not yet been identified
for this project. The properties that have been identified so far are as follows:
Tax Map
Parcel Required Property
Number Address Owner Rights
4390411 0 Garden City Blvd Mayhew Properties, LLC Right of Way Dedication
4390410 3438 Garden City Blvd Mayhew Properties, LLC Right of Way Dedication
4300726 3824 Yellow Mountain Rd William B. & Mary Ferguson Right of Way Dedication
4300721 3747 Garden City Blvd Nancy G. Dearing Right of Way Dedication
4300706 3735 Garden City Blvd Barry L. & Patsy M. Right of Way Dedication
Simmons
4300711 3733 Garden City Blvd Nancy G. Dearing Right of Way Dedication
4300701 3703 Garden City Blvd Virginia Housing Right of Way Dedication
Development Authority
4400210 3736 Garden City Blvd David Moore Right of Way Dedication
4390324 3537 Garden City Blvd Raymond T. &Juanita H. Right of Way Dedication
Lavender
4380122 3101 Garden City Blvd Kenhan Properties LLC Right of Way Dedication
4380201 3104 Garden City Blvd Carrie H Kelley Right of Way Dedication
Recommended Action:
Authorize the acquisition of any real property rights needed to construct the
proposed Garden City Boulevard Safe Routes to School Project, including but
not limited to the specific property rights identified in this Agenda Report, by
negotiation and execution of the appropriate acquisition documents by the City
Manager, such documents to be approved as to form by the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
2
'"''� CITY OF ROANOKE
tti°` DEPARTMENT OF FINANCE
215 Church Avenue,SW, Suite 461
Roanoke,Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-6142
ANN H.SHAWVER,CPA ANDREA F.TRENT
Director of Finance Assistant Director of Finance
February 3, 2014
Dear Mayor Bowers and Members of City Council:
Subject: December FY14 Financial Report - City of Roanoke
The following financial report provides commentary on the City's financial results for the
six months ended December 31 , 2013.
FY14 year-to-date revenues increased 3.6% or $3.4 million from FY13 as presented in the
accompanying financial statements. The budgeted increase was 2.1% when comparing
the FY14 adopted budget against the FYI 3 adjusted final results. Contributing to the
increases were favorable results in certain local taxes revenue, permits and fees, grants
and aid from the State, charges for services and miscellaneous revenue. However, the
revenue projection for FY14 is $899,000 below the adopted budget. Significant year-to-
year variances are explained in further detail in this report.
Year-to-date expenditures in FY14 increased 4.6% from the prior year. The adopted
expenditure budget for FY14 was 1 .7% or $4.3 million higher than the adjusted FYI 3
actual results. A 2.0% pay raise for employees went into effect in July 201 3. Employees
also received an additional 1 .0% pay raise to offset a required 1 .0% employee contribution
to the Retirement Health Savings Account. Year to date through December FY14 also
includes one extra pay period compared to FY13. This variance will resolve itself in
January as the number of pay periods YTD will be consistent. In addition, the City's
retirement contribution rate as a percent of payroll increased 2.5% (from 1 5.6% in FY13 to
18.1% in FY14). These increases will affect comparisons throughout the year. The City is
currently analyzing its revenue budget in light of recent economic trends that may require
a downward adjustment in several local taxes. Accordingly, the City has made mid-year
budget reductions across the departments to ensure expenditure reductions are sufficient
to off-set revenue shortfalls. Major expenditure variances are described in further detail
in the expenditure section of this report.
Revenues:
Commentary on the significant categories of revenues and/or significant revenue
variance is provided as follows:
General Property Tax revenues were below FY13 by 0.1% or $33,000. Real estate tax
revenues, as expected, declined slightly in FY14 due to reassessments.
Honorable Mayor and Members of Council
February 3, 2014
Page 2
Other Local Tax revenues increased 1 .4% or $306,000 compared to the same period in
FY13. The growth was the result of an increase of 4.4% in the Transient Occupancy tax
(when adjusted for the tax rate change) and 3.7% in the Prepared Food and Beverage
tax. Admissions tax also increased due to improved movie attendance. The increase
was partially offset by declines in sales and cigarette tax revenues. Sales tax decreased
when strong retail performance in FYI 3 related to activities that followed the derecho
event was not repeated in FY14 as well as the variation in the timing of Thanksgiving.
For FY14, however, sales tax is projected to be 3.6% or $71 5,000 below budget.
Fines and Forfeitures declined 15.9% or $96,000 from the prior year as a result of
reduced fees associated with collections of delinquent taxes.
Intergovernmental revenues grew 11 .8% or $2.6 million. Local Aid to the
Commonwealth was eliminated, having a positive effect on revenues, based on action
during the 201 3 General Assembly session. Also contributing to the increase in this
category were increased street maintenance funding, the timing of a reclassification of
Public Facilities Tax, Compensation Board reimbursements and E-91 lwireless grants.
Internal Services grew 22.4% or $251 ,000 over FY13 primarily related to
reimbursements from the Risk Management fund due to higher health insurance
premiums.
Transfer From other Funds increased 115.3% or $58,000 primarily related to a transfer
from capital project contingency to purchase Fire/EMS equipment.
Expenditures:
The fiscal year 2014 adopted General Fund expenditure budget totaled $260.0 million
and included funding of approximately $1 .6 million to cover contracts and purchase
orders made during fiscal year 2013 but not paid by the end of that year, for a total of
$261 .6 million. Based on a $500,000 or 10% variance threshold at the category level,
variances are discussed as follows:
General Government increased 16.6% or $1 .1 million over FY13. The main drivers of the
increase were the contract for employee health services, which was in place in FY14 but not
in the prior year and the timing of payments for Cable TV Education Access, which were
made in February in the prior year.
Judicial Administration increased 11 .0% or $423,000 from the prior year. The main drivers
were higher residential juvenile detention expenses related to stricter sentencing to a
detention facility. Also contributing to the increase was higher worker's compensation
costs.
Honorable Mayor and Members of Council
February 3, 2014
Page 3
Public Safety was up 7.4% or $2.4 million compared to FY13 primarily due to higher
personnel expenses and retirement contributions in the Fire and Police departments.
Health and Welfare increased 2.9% or $516,000 compared to the same period in FY13.
The increase was primarily related to higher personnel expenses and retirement
contributions in the social services department due to an extra pay period and the
timing of an annual payment to Total Action for Progress.
Community Development increased 14.1% or $444,000 over the prior year mainly
related to the Roanoke Valley Convention and Visitors Bureau's (RVCVB) marketing
initiative to increase the number of overnight visitors into the Roanoke area. This
initiative was partially funded by a 1 .0% increase in the Transient Occupancy tax,
effective January 1 , 2013.
Transfer to Debt Service decreased 6.3% or $685,000 compared to FY13, mainly because
the City incurred substantial interest savings through the Series 201 3 General Obligation
Refunding Bonds issued in FY14.
Transfer to School increased 2.5% or $903,000 as a result of an increase in funding to
Roanoke City Public Schools from the prior year.
Civic Facilities Fund
In December 2013, the Civic Center held 20 events with 11 ,498 attendees. Compared
to the budget for FY14, this was four less events and 4,547 less attendees than
expected. Compared to December of the prior year, the total number of events and
attendees decreased, with 8 less events and 1 5,770 less attendees. The programming
at the Civic Center covers a wide variety of entertainment events which can cause
comparisons between years to vary widely. Event highlights for December included
Mamma Mia!, the Cirque Dreams Holidaze, Scrooge, The Nutcracker, and public ice
skating.
In FY14 to date, there have been 120 events with 75,218 attendees. Overall attendance
has decreased 20.0% or 1 8,901 compared to the prior year and the number of events
has decreased by six.
Operating Revenues for the fiscal year increased 11 .2% or $263,000 compared to the
prior fiscal year and Operating Expenses increased by 9.8% or $328,000. The year-to-
date Operating Loss for the Civic Center was $1 ,064,000. This was an additional loss of
6.5% or $65,000 compared to FY13.
Honorable Mayor and Members of Council
February 3, 2014
Page 4
Through December the net operating loss for Global Spectrum, which manages the Civic
facilities, has underperformed $179,000 compared to their FY14 operating budget.
However, based on Global Spectrum's current forecast, it is expected that performance
will meet 95.8% of the established budget by the end of the fiscal year at approximately
$27,000 above budget. The year-to-date operating loss through December was
primarily due to lower than expected attendance to major concerts, increased utilities
expense, and decreased display advertising revenues. Event income from major
concerts was $100,000 under budget as of December 31 , 2013 due to lower than
expected attendance and an event that did not occur. Utility expense was $123,000
over budget due to increased utility costs and expenses from several water leaks.
Savings from recent HVAC and electrical upgrades will have positive impacts in the
future, as will conversion to LED lighting. Display advertising did not include any new
contracts in FY14 thus far; as a result, display advertising was under budget by $40,000
in FY14.
A new Governmental Accounting Standards Board (GASB) statement (No. 65) changed
the way certain debt-related costs were reported. These costs were previously
amortized over the life of the debt. In accordance with the statement, these
expenditures must be recognized within the year incurred and no longer amortized.
The Civic Center implemented GASB statement 65 during FY14. As a result, the Civic
Center reported a one-time interest expense of $120,000 in FY14.
In December, the City's General Fund transferred $1 ,017,000 to the Civic Center to fund
operations. This amount represents one half of the FY14 budgeted subsidy for the Civic
Center. Change in Net Position for FY14 was a decrease of $389,000, compared to a
FY13 decrease of $202,000, a deterioration of $187,000. This deterioration was
primarily the result of the one-time interest expense outlined above. Excluding the one-
time interest expense, Change in Net Position deteriorated $67,000 compared to FY13.
February programs include the Harlem Globetrotters, a concert by Jim Brickman, USHRA
Monster Jam, and the Shrine Circus.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a total FY14
budget of $3.3 million. While each facility generates varying levels of income or loss,
the Parking Fund as a whole meets all cash flow needs, including debt service, without a
General Fund subsidy and generates sufficient working capital to fund facility
improvements and repairs.
FY14 year-to-date operating revenues through December increased 8.7% or $1 36,000
compared to FY13. The Center in the Square Garage saw a significant increase in
revenue from short-term parking. Campbell Garage, Market Lot, and Elmwood Lot also
Honorable Mayor and Members of Council
February 3, 2014
Page 5
showed strong performance. An increase in residential parkers at the Church Avenue
Garage partially offset lost revenue that accumulated earlier in the fiscal year. In total,
nine parking facilities are outperforming FY1 3, and three are not. Operating revenues,
excluding on-street parking tickets and special projects, resulted in an increase of
$99,000 or 7.1% in revenue compared to FY13. On street parking ticket revenues
declined about $16,000 or 9.3%.
Operating expenses have increased 9.6%, or $74,000, during FY14 in comparison to the
prior fiscal year. This was due to an increase in special projects expense and an
increase in maintenance expense. In December, maintenance expense included
installation of an air-conditioning unit in the elevator room of one of the facilities. The
overall increase in operating expenses was partially offset by decreases in utility
expenses.
A new Governmental Accounting Standards Board (GASB) statement (No. 65) changed
the way certain debt-related costs were reported. These costs were previously
amortized over the life of the debt. In accordance with the statement, these
expenditures must be recognized within the year incurred and no longer amortized.
The Parking Fund implemented GASB statement 65 during FY14. As a result, the
Parking Fund reported a one-time interest expense of $119,000 in FY14.
Excluding the one-time interest expense adjustment, the Parking Fund overall net
position increased $86,000. With the recognition of interest expense, the overall net
position decreased $33,000, compared to an increase of $101 ,000 in the prior year.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 14.8% for the fiscal year-to-
date through December 201 3, which reflects gains in the domestic equity, international
equity, convertible bond, real estate, fixed income, and alternative asset categories of
investments. Investment performance for this period was above the Policy Portfolio
benchmark performance of 12.6% due to performance in several of the above listed
investment allocations. Pension Plan investment decisions are made with a long-term
view, and the Roanoke Plan has outperformed its benchmark in all policy measures. For
the six month period ending December, 2013, Plan Net Assets increased $39.4 million.
This was a result of $6.2 million in employer contributions and $49.3 million in net
investment gains offset by $16.1 million in benefit payments and Plan administrative
expenses. Benefits Paid to Participants increased 3.7% due to a combination of the 1 .4%
cost of living adjustment provided to eligible retirees effective July 1 , 201 3 and higher
retirement allowances having been earned by more recent retirees.
Honorable Mayor and Members of Council
February 3, 2014
Page 6
Closing
In closing, most national indices indicate an economy that continues to improve. The
U.S. Economy added 74,000 jobs in December and US unemployment rate fell to 6.7%,
the lowest level since November 2008. The Roanoke City unemployment rate was 6.7%
in October, close to its two year low in March 201 3 at 6.4%. The Federal Reserve is
continuing its policy to hold interest rates at all-time lows and predicts this to continue
at least thru late 2014.
Fiscal 2014 revenues through December were up 3.6% compared to the prior year, but
expenditures outpaced the prior year as well. The increase in the expenditures was
primarily related to an extra payroll period in December, timing of several large
contracts and the City's higher retirement contributions. The City's financial
performance will continue to be carefully monitored by the various departments which
are involved with oversight of the City's budgeting and financial processes.
Please contact me with any questions you have on these financial statements.
Sincerely,
ase....
Ann H. Shawver
Director of Finance
Attachments
cc: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
City of Roanoke, Virginia
Report of City Manager Transfers
Six Months Ended December 31,2013
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT13-00109 07/09/13 Electronic Poll Books, Printers, General Fund Contingency Electoral Board $ 18,172
Backup Voting Machine
Batteries,and Poll Book
Peripherals
CMT13-00111 07/10/13 Temporary Wages and FICA for General Fund Contingency Commissioner of the 17,224
Personal Property Tax Records Revenue
Scanning Project
CMT13-00123 08/06/13 Virginia Municipal League General Fund Contingency Traffic Engineering& 71,567
American Electric Power Rate Operations; Street
Steering Committee Assessment Maintenance
and Road Repair due to July
Flooding
CMT13-00125 08/09/13 Transfer Remaining Unused Roanoke River Flood Neighborhood Storm Drains 87,507
Funds from Completed Capital Reduction
Project
CMT13-00127 08/09/13 Salt/Brine Spreader Transportation-Snow Fleet Management- 15,599
Transportation Vehicle Removal Nonoperating
CMT13-00128 08/12/13 Phase I of Security Capital Fund Contingency PWSC Security 65,000
Enhancements at Public Works Enhancements
Service Center(PWSC)
CMT13-00128 08/12/13 FY14 Citizen Survey General Fund Contingency Department of Mangament& 23,170
Budget
CMT13-00131 08/15/13 Harmony Computer System General Fund Contingency Social Services 14,100
License
CMT13-00138 08/26/13 Fire/EMS Records Management Capital Fund Contingency Fire Operations 19,700
System
CMT13-00140 08/27/13 Replace 24 Trees in Downtown General Fund Contingency Parks 10,000
Roanoke
CMT13-00175 09/09/13 Transfer Remaining Unused Art District Plan Economic Development 10,000
Funds from Art District Plan
Project
CMT13-00190 10/04/13 Plotter/Scanner for Building General Fund Contingency Building Inspections; 33,412
Inspections and Engineering Engineering
CMT13-00192 10/08/13 Donations Received for Specific General Fund Contingency Police-Services 18,617
Programs
CMT13-00199 10/28/13 Bi-directional Antenna at William Capital Fund Contingency Network Infrastructure 22,000
Fleming High School Replacement Program
1
City of Roanoke,Virginia
Report of City Manager Transfers
Six Months Ended December 31,2013
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT13-00205 11/15/13 Ventrac Mower for Roanoke General Fund Contingency; Fleet Management- 26,089
River Bench Cut Maintenance Street Maintenance;Parks Nonoperating
CMT13-00206 11/15/13 Deer Culling General Fund Contingency Police-Animal Control 37,500
CMT13-00208 11/25/13 Salt and Snow Removal General Fund Contingency Transportation-Snow 45,664
Equipment Removal
CMT13-00232 12/30/13 Asbestos Removal at the Jail Jail Building Maintenance 10,000
CMT13-00233 12/31/13 Ten Defibrillators for Fire/EMS Capital Fund Contingency Fire-Operations 75,000
Notes:
Under City Code section 2-121,the City Manager has authority to make transfers up to$75,000 between departments from
July through March and in any amount from April to June.The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are$10,000 or greater.
2
City of Roanoke,Virginia
Report of City Manager Contingency
Six Months Ended December 31,2013
(Unaudited)
Transfer
Number Date Explanation To Amount
Balance of Contingency at July 1,2013 $ 1,291,511
Contingency Transfers:
CMT13-00123 08/06/13 Virginia Municipal League American Traffic Engineering&Operations; (71,567)
Electric Power Rate Steering Street Maintenance
Committee Assessment and Road
Repair Due to July Flooding
CMT13-00140 08/27/13 Replace Trees in Downtown Parks (10,000)
CMT13-00182 09/23/13 Virginia Municipal League 2014 Office of Communications (5,000)
Preparations
CMT13-00208 11/25/13 Salt and Snow Removal Equipment Transportation-Snow Removal (45,664)
Available Contingency at December 31, 2013 $ 1,159,280
3
CITY OF ROANOKE,VIRGINIA
GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31,2013
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue Actual(Restated) Actual Percent of
Revenue Budget July 1- December 31 July 1- December 31 FY14 vs FY13 Budget
Revenue Source Budget Variance 2013-2014 2012-2013 Variance Received
General Property Taxes $ 105,388,000 $ (64,214,615) $ 41,173,385 $ 41,206,818 (0.1%) 39.1%
Other Local Taxes 74,518,000 (52,082,862) 22,435,138 22,129,121 1.4% 30.1%
Permits,Fees and Licenses 1,034,000 (433,883) 600,117 545,939 9.9% 58.0%
Fines and Forfeitures 1,592,000 (1,083,099) 508,901 605,396 (15.9%) 32.0%
Revenue from Use of Money and Property 214,000 (145,789) 68,211 70,085 (2.7%) 31.9%
Intergovernmental 65,722,000 (40,778,937) 24,943,063 22,304,370 11.8% 38.0%
Charges for Services 8,508,000 (4,540,987) 3,967,013 3,835,615 3.4% 46.6%
Internal Services 2,507,000 (1,137,635) 1,369,365 1,118,818 22.4% 54.6%
Transfers From Other Funds 107,700 - 107,700 50,012 115.3% 100.0%
Miscellaneous Revenue 550,000 (278,015) 271,985 220,775 23.2% 49.5%
Total $ 260,140,700 $ (164,695,822) $ 95,444,878 $ 92,086,949 3.6% 36.7%
Note: Other Local Taxes and Intergovernmental Revenues have been restated for the transfer of$143,000 Public Facilities Tax recorded in error as
Local Sales Tax relating to the Hotel Roanoke
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure Uncommitted July 1- December 31 July 1- December 31 FY14 vs FY13 Budget
Expenditures Budget Balance 2013-2014 2012-2013 Variance Obligated
General Government $ 14,194,008 $ 6,459,258 $ 7,734,750 $ 6,630,905 16.6% 54.5%
Judicial Administration 8,031,119 3,763,176 4,267,943 3,844,912 11.0% 53.1%
Public Safety 61,695,945 26,553,854 35,142,091 32,727,482 7.4% 57.0%
Public Works 26,033,964 11,025,799 15,008,165 14,293,527 5.0% 57.6%
Health and Welfare 36,939.920 18,849,899 18,090,021 17,574,074 2.9% 49.0%
Parks,Recreation and Cultural 9,699,067 4,265,278 5,433,789 5,003,541 8.6% 56.0%
Community Development 7,006,794 3,425,278 3,581,516 3,137,617 14.1% 51.1%
Transfer to Debt Service Fund 13,225 490 3,052,639 10,172,851 10,857,858 (6.3%) 76.9%
Transfer to School Fund 74,506,400 37,253,198 37,253,202 36,350,511 2.5% 50.0%
Nondepartmental 10,271,363 7,913,107 2,358,256 2,560,258 (7.9%1 23.0%
Total 261,604,070 $ 122,561,486 $ 139,042,584 $ 132,980,685 4.6% 53.2%
4
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2013
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Rentals $ 1,240,639 $ 1.255,922
Event Expenses 822,471 536,086
Advertising 61,881 72,562
Admissions Tax 178,674 164,727
Facility Surcharge/Ticket Rebate 171,715 156,422
Commissions 32,507 43,540
Ancillary 43,516 36,539
Miscellaneous 55,526 78,429
Total Operating Revenues 2,606,929 2,344,227
Operating Expenses
Personal Services 552,340 622,059
Operating Expenses 2.482,458 2,097,134
Management Fees 185,949 182,841
Depreciation 450,618 441,876
Total Operating Expenses 3,671,365 3,343,910
Operating Loss (1,064,436) (999,683)
Nonoperatinq Revenues/IExpensesl
Investment Income 46,702 28,484
Interest Expense* (388,829) (244,336)
Net Nonoperating Expenses (342,127) (215,852)
Loss Before Transfers and Contributions (1,406,563) (1,215,535)
Transfers and Contributions
Transfer from General Fund 1,017,097 1,013,068
Net Transfers and Contributions 1,017,097 1,013,068
Change in Net Position $ (389,466) $ (202,467)
* Interest Expense for FY 2014 includes a one-time adjustment of$120,000 for the implementation
of GASB statement 65.
5
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2013
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Market Garage $ 244,054 $ 229,637
Elmwood Park Garage 275,030 267,773
Center in the Square Garage 177,532 146,290
Church Avenue Garage 280,778 284,381
Tower Garage 192,216 182,503
Gainsboro Garage 64,814 68,065
Campbell Garage 62,363 41.683
Williamson Lot 46,265 41,500
Higher Ed Center Lot 30,281 29,290
Market Lot 16,509 10.877
Elmwood Lot 45,640 38,166
Warehouse Row Lot 16,640 21,112
West Church/YMCA Lots 13,135 13,135
Off Street Parking Violations(All Locations) 29,264 20,780
On Street Parking Violations 158,698 174,978
Other Income 52,971 -
Total Operating Revenues 1,706,190 1,570,170
Operating Expenses
Operating Expenses 843,700 770.137
Depreciation 479,736 412,032
Total Operating Expenses 1,323,436 1,182,169
Operating Income 382,754 388,001
Nonoperating Revenues/(Expenses)
Investment Income 36,905 26,671
Miscellaneous - 17,455
Interest Expense* (441,085) (330,884)
Net Nonoperating Expenses (404,180) (286,758)
Income/(Loss) Before Transfers and Contributions (21,426) 101,243
Transfers and Contributions
Transfer to Capital Projects Fund (11,280) -
Net Transfers and Contributions (11,280) -
Change in Net Position $ (32,706) $ 101,243
* Interest Expense for FY 2014 includes a one-time adjustment of$119,000 for the implementation
of GASB statement 65.
6
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31,2013
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31,2013
BALANCE AT BALANCE AT BALANCE AT
NOVEMBER 30,2013 RECEIPTS DISBURSEMENTS DECEMBER 31,2013 DECEMBER 31,2012
CONSOLIDATED FUNDS $ 62464,664.86 23,775,018.58 $35,195,858.12 $ 51,043,826.31 $ 49,412 149.40
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABIUTY
TO THE CITY OF ROANOKE,VIRGINIA,FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING DECEMBER 31,2013.THAT SAID FOREGOING:
CASH
CASH IN HAND $9,099.01
CASH IN WELLS FARGO BANK 1,819,021.19
CASH IN VALLEY BANK 2,948.85
CASH IN HOMETOWN BANK 100.00
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 1,260,991.40
SMITH BARNEY GOVERNMENT MONEY MARKET FUND 4,812,600.68
CERTIFICATES OF DEPOSIT 6,008,612.76
U.S.AGENCIES 2,000,000.00
VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 7,564,441.85
VALLEY BANK MONEY MARKET 27,666,109.58
TOTAL $ 61,043,825.31
January 17,2014 7<
RICK HALE,CHIEF '. •U ' TREASURER
7
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET POSITION
FOR THE SIX MONTHS ENDED DECEMBER, 2013
(UNAUDITED)
FY 2014 FY 2013
Additions
Employer Contributions $ 6,244,910 $ 5,262,527
Investment Income
Net Appreciation in Fair Value of Investments 44,713,818 18,117,286
Interest and Dividend Income 4,965,913 3,994,756
Total Investment Gain 49,679,731 22,112,042
Less Investment Expense 353,049 330,964
Net Investment Gain 49,326,682 21,781,078
Total Additions $ 55,571,592 $ 27,043,605
Deductions
Benefits Paid to Participants $ 15,729,624 $ 15,164,444
Administrative Expenses 417,431 298,535
Total Deductions 16,147,055 15,462,979
Net Increase 39,424,537 11,580,626
Plan Net Position Available for Benefits:
Fund Balance July 1 347,126,105 320,545,500
Fund Balance December 31 $ 386,550,642 $ 332,126,126
8
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET POSITION
DECEMBER 31, 2013
(UNAUDITED)
FY 2014 FY 2013
Assets
Cash $ 1,534,575 $ 1,171,300
Investments, at Fair Value 388,003,938 333,785,976
Accounts Receivable - 9,154
Due from Other Funds 159 159
Total Assets $ 389,538,672 $ 334,966,589
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ 2,987,946 $ 2,839,540
Accounts Payable 84 923
Total Liabilities 2,988,030 2,840,463
Plan Net Position Available for Benefits $ 386,550,642 $ 332,126,126
9
7. b. 1 .
City of Roanoke
Financial Report
Six Months Ended
December 31 , 2013
FY14 General
• FY14 revenues have increased 3.6%, outperforming the budgeted
increase of 2.1 % as a result of certain local tax and services revenue
growth. Commonwealth revenues are up. The revenue projection for FY14
is $899,000 below the adopted budget.
• General Property Taxes decreased 0.1 %, a result of declines in the
assessed value of real property.
• Expenditures were budgeted at 1 .7% above FY13 actual and
included a 2.0% pay raise effective July 2013, a 1 .0% pay increase
to offset a 1 .0% retirement health savings contribution and a 2.5%
increase in the employer's retirement contribution rate. Also
contributing to the increase was an extra pay period in December.
• Expenditures YTD have increased 4.6% over the prior year primarily
related to higher personnel expenses and retirement contributions
and increased funding to Roanoke City Public Schools. Mid-year reductions
have been made to ensure sufficient off-set for revenue shortfall.
2
Sales Tax Decline
FY14 Revenue Estimate $20.018 M
9.0
8.0
7.0
C 6.0
o 5.0
4.0
3.0
2.0
1 .0
0.0
4 Months Ended 10/31/13
• Prior YTD Actual ❑ YTD Budget • YTD Actual
• Sales tax revenues declined 1 .8% compared to prior year as adjusted for the
reclassification of public facilities tax recorded as sales tax in error.
Performance also impacted by earlier Thanksgiving sales in FY13.
• Strong retail performance in FY13 related to activity that followed the derecho
event was not repeated in FY14.
3
Meals Tax
Ir
FY14 Revenue Estimate $13.301 M
6
5
N4
c3
02
2
5 Months Ended 11/30
■ Prior YTD Adjusted I I YTD Budget ■ YTD Actual
FY14 revenue was 3.8% higher than FY13 due to
good growth as well as two new restaurant filers
and the receipt of several late payments.
4
Lodging Tax Growth lit
FY14 Transient Occupancy Tax Revenue Estimate $3.793 M
2.50
2.00
a 1.50
1.
i"--
1.00
0.50
0.00
6 Months Ended 12/31
• Prior YTD ❑ YTD Budget • YTD Actual
Effective January 2013, the Lodging tax rate increased
1 .0% . Adjusted for the rate change, Lodging tax revenue
increased 4.4% over FY13, and 0.9% over budget.
5
Admissions Tax Exceeding lir
Budget and Prior Year
FY14 Admissions Tax Revenue Estimate $0 .430 M
0.25
0.2
c 0.15
0
0.1
0.05
0
6 Months Ended 12/31
• Prior YTD ❑ YTD Budget • YTD Actual
Admissions tax revenue increased 6. 1 % over FY13 and is
2 .6% higher than budget. Movie theater performance is
credited for this growth .
6
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$70
$60
$50
▪ $40
▪ ' $30
To $20
$10
Target Actual
6 Mo Ended 12/31
Fiscal Year savings projected to exceed budget by
$200,000. YTD expenditure is 1 `)/0 or $500,000 ahead of
target. 7
Workers ' Compensation II'
Expenses Above Target
$1 ,500
y $1 ,000
� $500
L $0
� Target Actual
6 Mo Ended 12/31
YTD expense is 23.3% or $196,000 above target of
$837,500. The increase was due to the payments of
several older claims with ongoing costs.
8
Comprehensive Services Act (CSA)
Expenses Below Target
$6.0
0 $4.0
o $2.0
i FY 2013 Actual FY 2014 Actual Target
6 Mo Ended 12/31
YTD expenses are 23% or $713,900 below target of
$3.9M . Lower expenditures are related to lower adult care
and subsidized adoption expenditures and the
reclassification of CSA expenses from IV-E costs in the
9
prior year.
Residential Juvenile Detention
Expenses Above Target
$1 ,000
N $750
i $500
o $250
$0 I
Target Actual
6 Mo Ended 12/31
YTD expense 14% or $75k above target of $525,000 due
to a higher population of juveniles related to stricter
sentencing to a detention facility versus alternative means
such as home monitoring. 10
Solid Waste
Tipping Fees
Below Target
$1,500 -
$1,000 - --
C
g
Cl)
2 $500
I-
$0 - -
Target Actual
6 Mo Ended 12/31
YTD costs are 1 .0% or $ 11 ,700 below target of $1 . 1M .
ii
Motor Fuel Expenses
Above Target
(,) $1 ,000 -
$750
$500
$250
Target Actual
6 Mo Ended 12/31
YTD expense 11 % or $114k above a non-seasonally
adjusted target of $676k. Increase above target is
attributed to storm debris clean up in July due to heavy
rain . Costs are controlled by practice of contracting for fuel .
12
Pension Plan Trust Outpacing Policy Benchmarks
in All Measurement Intervals
Asset Allocation 12/31 /13:
Roanoke
Performance Period Pension Plan Policy o
US Equities 52.5%
One Month 1.8% 1 .5%
Fiscal YTD 14.8% 12.6% Real Estate 2.4%
One Year 23.7% 20.9% Balanced 2.1%
Three Years 13.0% 12.0% Convertibles 4.1%
Five Years 15.1% 13.4% International Equities 19.40/o
400 Low (2128/09) US Fixed Income 13.4%
Millirill
350 wirin ' •■ 6/30/08 International Emerging
300 r 'In
❑ 6130109 Equities 3.3%
■ 6/30/10
250 Infrastructure Funds 2.8%
I ❑ 6/30/11
ir o
200 `""`i I ❑ 6/30/12 Total Allocation 100.0/o
I
I
150 ■ 6130/13
' ■ CI 12/31/13
I
100 - Pension Plan assumed rate of return is
Market Value Assets El High (10/31/07) 7.75%
(Millions)
13
Unemployment
9.0%-'
8.0% C
0\O -- '� Jun 12
7.0% - I I Sep 12
o\o
6.0% I IF , Amr,,..: , z,., —
Dec 12
5.0 %
o ,, _ ; — ® Mar 13
o _ ❑ Jun 13
4.0 /0
II I Oct 13
3.0 /o 0 i
Roanoke City VA US
The Roanoke City unemployment rate in October was
6.7%, close to the two year low in March 2013.
October US and Virginia unemployment rates were 7.3%
and 5.6%, respectively. 14
City Performance Improved
Through December
• General property taxes slightly down compared to
prior year. Other local taxes increased 1 .4% over
FY13.
• Total expenditures through December are ahead
of budget partially due to an extra pay period in
December and several early contract payments in
FY14.
• Cost reductions across the departments were
implemented to ensure expenditures remain within
the budget.
• Pension Plan is performing above policy target at
all measurement intervals.
STEPHANIE M.MOON,MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E mail: clerk@lroanokeva.gov
February 5, 2014
Scott Horchler
1321 Morningside Street, S. E.
Roanoke Virginia 24013
Dear Mr. Horchler:
JONATHAN E.CRAFT,CMC
Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 3, 2014, you were appointed to replace Braxton Naff as a member of the
Roanoke Neighborhood Advocates ending June 30, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Neighborhood
Advocates.
Enclosures
Sincpely,
Stephanie M. Moon, MI 4€'
City Clerk
pc: Robert Clement, Jr., Neighborhood Coordinator
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
) To-wit:
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of February 2014, SCOTT HORCHLER was appointed
to replace Braxton Naff as a member of the Roanoke Neighborhood Advocates ending
June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this fifth day of
February 2014.
-t- ." Prig..)
�i'�►� City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Room 456
• Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC Deputy City Clerk
City Clerk
February 5, 2014 A s scant Deputy y Citty Clerk
k
Rick Morrison
7629 Whistler Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Morrison:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 3, 2014, you were appointed as a City employee representative of the
Personnel and Employment Practices Commission to fill the unexpired term of Captain
Greg Staples, resigned, ending June 30, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City employee
representative of the Personnel and Employment Practices Commission.
Since ly,,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of February 2014, RICK MORRISON was appointed as
a City employee representative of the Personnel and Employment Practices
Commission to fill the unexpired term of Captain Greg Staples, resigned, ending
June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this fifth day of
February, 2014.
(142;dadrY\ YYt6)
City Clerk
gerticeava.
CITY OF ROANOKE
;• OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone:: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: cierIMProanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
February 5, 2014 CECELIAT.WEBB,CMC
ry Assistant Deputy City Clerk
Melida McKee
1223 Third Street, S. W., Apt. A
Roanoke, Virginia 24016
Dear Ms. McKee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 3, 2014, you were reappointed as the City of Roanoke's representative to the
Local Office on Aging Advisory Council for a one-year term of office ending February 28,
2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue service to the City of Roanoke as its representative to the
Local Office on Aging Advisory Council.
Sincerely,i
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Susan Williams, Director, Local Office on Aging, P. O. Box 14205, Roanoke,
Virginia 24038
COMMONWEALTH OF VIRGINIA
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of February 2014, MELIDA MCKEE was reappointed as the City
of Roanoke's representative to the Local Office on Aging Advisory Council for a one-year
term of office ending February 28, 2015.
Given under my hand and the Seal of the City of Roanoke this fifth day of
February 2014.
G+Lw h'1 . Y1 tk )
City Clerk