HomeMy WebLinkAboutCouncil Actions 03-03-14 LEA
39869-030314
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ROANOKE CITY COUNCIL
INFORMAL SESSION
MARCH 3, 2014
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. All present.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meetings and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, March 6 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, March 8 at 4:00 p.m. Council Meetings are offered with closed
captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
1
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly-owned property, being a portion of Tax
Map No. 4060502 located at 2012 Jefferson Street, S. E., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. (5 MINUTES)
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
(5 MINUTES)
BRIEFINGS:
• Citizen Survey - 30 minutes
(Due to the possibility of inclement weather and because of the presenter
having to travel from Blacksburg, Virginia, the briefing was deferred until a
future Council meeting.)
• FY 2015 Budget Development - 90 minutes
City Manager will provide additional information on athletics and aquatics:
o Pool six day operation
o Statistics on swimming lessons
Market Building Support — City Manager will review to see if level of funding is
appropriate and will follow up.
Debt issuance — request from schools for information as to why projects were
significantly over budget.
• Park Roanoke Update - 30 minutes
AT 11:55 A.M., THE COUNCIL MEETING WAS RECESSED FOR CLOSED
MEETINGS AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM
450, NOEL C. TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 3, 2014
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
Mayor Bowers called for a moment of silence in honor of the late A.
Byron Smith, a civic leader and successful businessman in the City of
Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, March 6 at 7:00 p.m., and Saturday, March 8 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
BLUE RIDGE BEHAVIORAL HEALTHCARE,
BOARD OF DIRECTORS
(ONE THREE-YEAR TERM OF OFFICE)
FAIR HOUSING BOARD
(ONE UNEXPIRED TERM ENDING MARCH 31, 2016)
PARKS AND RECREATION ADVISORY BOARD
(FIVE THREE-YEAR TERMS OF OFFICE)
ROANOKE NEIGHBORHOOD ADVOCATES
(UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2015)
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ROANOKE PUBLIC LIBRARY BOARD
(AN UNEXPIRED TERM ENDING JUNE 30, 2014)
EXPIRATION OF THE THREE-YEAR TERMS OF OFFICE OF WILLIAM B.
HOPKINS, JR., AND LORI E. VAUGHT AS TRUSTEES OF THE ROANOKE
CITY SCHOOL BOARD ENDING JUNE 30, 2014. DEADLINE FOR RECEIPT
OF APPLICATIONS IS MONDAY, MARCH 10, 2014. FOR QUESTIONS
AND/OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY CLERK'S
OFFICE AT 853-2541. AS OF TODAY, NO APPLICATIONS HAVE BEEN
SUBMITTED.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of Chief David Hoback on being named President of the Virginia Fire
Chiefs Association.
Mayor Bowers presented Chief Hoback with a City gift.
Recognition of the Roanoke City Fire-EMS Swift Water Rescue Team on
receiving the Governor's Award for outstanding fire department response.
Mayor Bowers congratulated Chief Hoback and staff for receiving the
award.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
City Attorney offered a briefing in regards to: Amendment of the City Code
to establish the Mill Mountain Advisory Board and dissolve the Mill
Mountain Advisory Committee.
The matter was tabled until March 17, 2014 at 2:00 p.m.
Dr. Nancy Dye, Chairman, Mill Mountain Advisory Committee, appeared
before the Members of Council and spoke on the matter.
Laura Mitchell and Brendan King appeared and spoke with regards to
skateboarding.
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4. CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, March 17, 2014, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider conveyance of a portion of City-owned
property known as Brown-Robertson Neighborhood Park to the Virginia
Department of Transportation in support of the 10th Street Improvement Project.
RECOMMENDED ACTION: Concurred in the request.
C-2 A communication from the City Clerk advising of the resignation of John P.
Bradshaw, Jr., as a City representative of the Blue Ridge Soil and Water
Conservation District, Board of Directors, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-3 Reports of qualification of the following individuals:
Christopher P. Morrill as a Board Members and R. Brian Townsend
as an Alternate Board Member for four-year terms of office, each,
commencing February 4, 2014 and ending February 8, 2018; and
Wayne Bowers as a Board Member and Robert Ledger as an
Alternate Board Member for two-year terms of office, each,
commencing February 4, 2014 and ending February 3, 2016, of the
Western Virginia Regional Industrial Facility Authority; and
Lieutenant Rick Morrison as a City employee representative of the
Personnel and Employment Practices Commission to fill the
unexpired term of Captain Greg Staples ending June 30, 2016.
RECOMMENDED ACTION: Received and filed.
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REGULAR AGENDA
5. PUBLIC HEARINGS:
a. Proposal of the City of Roanoke to grant a sanitary sewer easement, with
an approximate width of 20 feet and approximate length of 610 feet,
across City-owned property known as Highland Park at 641 Walnut
Avenue, S. W., to the Western Virginia Water Authority, in order to
relocate an existing sanitary sewer line. Christopher P. Morrill, City
Manager.
Adopted Ordinance No. 39869-030314 (7-0).
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER: NONE.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Snow Update
• Public Works staff reported at 11:00 p.m. on March 2 to prepare
equipment
• Continued with solid waste pickup because as of 2:00 p.m. the is still no
accumulation
• If accumulation begins, will start with major arterials to keep them open
• Once accumulation stops, salt will be applied to prevent icing
Stormwater Utility Credit
• Stormwater Utility Credit manual available online
• Commercial and residential credits are available
• Manual created in conjunction with Hill Studios - well illustrated to help
citizens
• Intention is to minimize the impact of the stormwater
• Implementation of Stormwater Utility fee is July 1, 2014
7
St. Patrick's Day Celebrations- Saturday, March 15
• Shamrock Hill 5k and 10k run
o Signups start at 8:30 a.m.
o Race start at 9:15 a.m.
o Starting line at N. Jefferson Street and Gilmer Avenue
• McDonald's St. Patrick Day Parade
o Begins at 11:00 a.m.
o Starts at Jefferson Street and Campbell Avenue
o Parade route proceeds down Jefferson Street to Campbell Avenue
and then to Williamson Road.
• Shamrock Festival
o Begins at 12:00 p.m. and ends at 8:00 p.m.
o Main stage is at Wells Fargo Plaza at the corner of Market Street and
Salem Avenue
o Local and regional performers
• McDonald's Children's Area
o Located in front of the Taubman Museum of Art
o Open from 12:00 p.m. to 5:00 p.m.
o Face painting, games and inflatables
• Celtic Celebration
o Located in the parking lot in front of Corn Beef and Company
o Live music from 1:00 p.m. to 5:00 p.m.
o Performance by Second Wynde and other groups throughout the day
• More Information about the downtown St. Patrick's Day celebration
activities is available at: www.downtownroanoke.orq
b. DIRECTOR OF FINANCE:
1. Financial Reports of the City of Roanoke through January 31, 2014;
and Roanoke City Public Schools through December 31, 2013.
Received and filed financial reports. Provide information to
Council in regard to unemployment numbers pertaining to
race, gender, etc.
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c. CITY ATTORNEY:
1. Amendment of the City Code to establish the Mill Mountain
Advisory Board and dissolve the Mill Mountain Advisory Committee.
Briefing presented prior to Hearing of Citizens.
2. Amendment of the City Code regarding the Special Business
License Tax for fortune-telling and criminal penalty for failure to pay
the annual special business license tax in connection therewith.
Ordinance was tabled until March 17, 2014 at 7:00 p.m. to allow
the City Attorney to explore additional options.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Max Davis to replace Vincent Dabney as a City
Representative of the Blue Ridge Behavioral Healthcare, Board of
Directors for a term of office ending December 31, 2016.
Appointed Lauren Hartman to replace Thomas Pettigrew; and Erin
Dudley to replace Christopher Pohlad-Thomas as members of the
Parks and Recreation Advisory Board for three-year terms of office
ending March 31, 2017.
Appointed Christopher P. Morrill, City Manager, as the City Official of
the Hotel Roanoke and Conference Center Commission for a three-
year term of office ending April 12, 2017.
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CERTIFICATION OF CLOSED MEETING (7-0 — for closed session on
vacancies; and 6-0, inasmuch as Council Member Trinkle had a
conflict of interest, he left prior to the closed session on to discuss
the disposition of publicly owned property and abstained from voting
on certification.)
13. ADJOURN - 3:30 P.M.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
w�- 215 CHURCH AVENUE,S.W.,SUITE 452
" �0'1�:,:, ROANOKE,VIRGINIA24011-1594
TELEPHONE: (540)853-2444
FAX: (540)853-1145
DAVID A.BOWERS
Mayor
March 3, 2014
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
1<:251:0401444VV
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
March 3, 2014
VACANCIES:
Unexpired term on the Fair Housing Board ending March 31, 2016.
Unexpired term on the Roanoke Public Library Board ending June 30, 2014.
Unexpired term on the Roanoke Neighborhood Advocates ending June 30, 2015.
Term of office as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors
ending December 31 , 2016.
Five terms of office on the Parks and Recreation Advisory Board ending March 31, 2017.
Two appointments as School Board Trustees commencing July 1, 2014 and ending June 30, 2017.
Deadline for receipt of applications is Monday, March 10, 2014.
aiss r CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 3, 2014
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, being a portion of Tax Map No.
4060502 located at 2012 Jefferson Street, S.E. where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy
of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as
amended.
...—g(flikOAA I teel
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
s = 215 Church Avenue,S.W.,Suite 456
4'71. Roanoke,Virginia 24011-1536
�, ' ; .� B
� " Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Dr. Rita D. Bishop, Superintendent
Roanoke City Public Schools
40 Douglass Avenue, N. W.
Roanoke, VA 24012
Dear Dr. Bishop:
A briefing with regard to the FY2014-2015 proposed City budget was presented during
the informal session of the Council on Monday, March 3, 2014.
Given significant reductions in the City's capital projects such as the Parks and
Recreation Master Plan projects, streetscapes and Civic Center maintenance; Council
requested a report of Roanoke City Public Schools as to why school capital projects
have recently been significantly over the budgeted amount.
Sincerely,
'
Stephanie M. Moon, MMC ---
City Clerk
SMM:jec
Enclosures
pc: Christopher P. Morrill, City Manger
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
Ms. Cindy Poulton, Secretary, Roanoke City School Board
• 2/28/2614
•
Budget/Financial Planning
Work Session
FY 2014-2015
March 3, 2014
I
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Agenda
• Budgeting for Outcomes Update
• Ranked Offers by Priority
• Capital Project Planning
• Next Steps
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2/28/2014
BFO Process Update
• Where We Are Now
— Priority Teams reviewed, scored and ranked offers
— No pay raise included
• 5% behind the local market
— Budget Committee prepared preliminary capital budget
recommendation
• Next Steps
— Priority Teams make funding recommendations to Budget
Committee
— Budget Committee balances Recommended Budget
3
FY 2014 versus FY 2015
$275
$270
$2
c $265
c ($11.0M) ($6.8M)
Pay Increase
3 $260 ■incrementals
$263.7 Offers
$255 $259.6 A Revenue Estimate
$250
FY 2014 FY 2014 FY 2015 FY 2015
March March
Revenue Revenue
Estimate Estimate
4
2
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2/28/2014
■ Price of Government
Revenue Estimate by Major Category
Fiscal Year 2015
6.1%
On Millions) 7.5% 000%
Property Tax $ 104.3
•Property Tax
Intergovernmental 66.7 20.0%
Other Local Taxes 54.6 ■Intergovernmental
Sales Tax 19.6 - other Local Taxes
Other Revenue 15.8
Total $ 261.0 •Sales Tax
•Other Revenue
25.6%
Growth of 0.4%when comparing the FY15 estimate to the FY14 Adopted Budget
5
FY15 School Funding over FY14 Adopted
Budget Up Slightly
12/191013 67302014 FY 2014 Adopted vs.FY 2014 Adopted vs.
Adopted Preliminary Prellrr$•ry to Revised FY2015 Revised FY 2016 Revised
Budget Estimate Revised Estimeie Estimate Estinete Mount Estimate Percent
Category FY 2014 FY 2015 Change FY 2016 Difference Difference
Local Tax Eslmale $ 170.006,000 0 170,041.000 $ 01.000 5 100,200.060 $ 80,000 0 1%
Remora]Properly Tax Rebel Provdedhy Commonwealth 8,076,000 8,076,000 - 8,070000 0.0%
Total Revenue Subject to Sharing ve111 Schools 187062,000 19$017,000 61,000 183,076.000 86,000 0.1%
Deduct Dedicated Tarns;
Strove District Taxes-DC,rr0cwn and Williamson Road 10001514 607000 036.000 49.000 694,000 47,000 7.4%
Local Taxes Dedicated to Regional Tourism Marketing 474000 495.000 - 486000 11,000 1000%
Local Taxes Dedicated kt ivy View FMtvmance Agreemml 130,000 145,000 125.0001 120,000 110000)
Local l axes Dedicated to Horne Dep.Perl0rrmnce Agreement 300.000 205,000 (145,000) 150,000 1110000)
Local Taxes Dedicated to Cambria Suites Performance Agreement 175000 101000 - 191.60 16,000 0,15
104210e4006005 1716,000 1.751.000 (121,000) 1020.0o0 (88,000) -60%
Adjusted Revenue Sutiect to Sharing with Schools 180250000 186.266.000 182 000 186,448,000 161000 0.1%
Percentage Ajbcoled to schools 40.0% 40.0% 40.0% 400% 40.0%
Funding o/Schools S 74,606,400 $ 74,506,400 0 72.400 $ 74,579,200 $ 72,800 0.1%
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2/28/2014
$934,000 Increase in FY15 Revenues
over FY14 Adopted Budget
FY15 FY15
FY14 Estimate $Growth/ Estimate
Adopted as of 2/3114 (Decline) as of 313/14
General Property Tax $ 105,388,000 $ 105,681,000 $ 49,000 105,730,000
Other Local Taxes 74,518,000 74,272,000 - 74,272,000
Permits Fees and Licenses 1,034,000 1,043,000 60,000 1,103,000
Fines and Forefeitures 1,592,000 1,320,000 - 1,320,000
Revenue from Use of Money/Property 214,000 142,000 - 142,000
Health and Welfare Funding from Commonwealth 27,345,000 28,014,000 66,000 28,080,000
Other Funding from Federal and State 38,377,000 38,619,000 - 38,619,000
Changes for Services 8,508,000 8,652,000 - 8,652,000
Internal Services 2,507,000 2,465,000 - 2,465,000
Other Revenues 550,000 584,000 - 584,000
Total General Fund Revenues $ 260,033,000 $ 260,792,000 $ 175,000 $ 260,967,000
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Summary — February 3rd
FY 15 Offer Total Incremental
Including Requests
Incremental
Priority Requests
Economy $2,039,149 $45,000
Education $1,646,300 $97,391
Good Government $16,881,698 $349,365
Human Services $35,790,334 $933,566
Infrastructure $20,459,643 $856,474
Livability $15,788,702 $862,328
Safety $65,086,994 $469,391
Outside Agencies $5,888,353 $253,486
Budget Committee Review $3,056,049 $100,000
Reserved Allocation $100,574,256 N/A
TOTALS: $267,211,478 $3,967,001
Price of Government: $260,792,000 N/A
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Variance ($6,419,478) N/A
4
2/28/2014
Reserved Allocations
Transfer to Schools $74,579,200
Transfer to Debt Service $14,765,041
Personnel Lapse (Salary, FICA, Retirement) ($2,078,633)
Budget Contingency $1,291,511
Other(Medical, Dental, Affordable Care Act, Civic $11,835,137
Center Subsidy, GRTC Subsidy, Stormwater Utility,
WIC, Misc Contingencies, Reserves, Line of Duty,
District Taxes, CCAP)
Budgeting for Outcomes Contingency $250,000
TOTAL: $100,544256
4rl oa (_ (.F2? 4.7S (P
Increase in compensation currently not included in Reserved Allocations
1% Pay Raise=approximately$900,000
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Budget Committee Review
Technology Capital $600,000
Radio Capital $542,799
Fleet Capital $1,913,250
•
TOTAL: $3,056,049
Incremental Requests: $100,000
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2/28/2014
City of Roanoke
Assure a desirable region where Priorities Cultivate a thriving business
judicial needs are met and citizens environment and innovative
feel safe in their community. S� _ workforce opportunities to ensure
Safety` Econom the prosperity of our community,
recognizing our role in both the
regional and global economies.
Enhance Roanoke's �
exceptional vitality as an `r/ �` Foster an environment for
attractive,diverse, _//n 77� lifelong learning which
culturally inclusive,vibrant c y encompasses cradle to
Livability \\� �/i/ EdUCatIOrF� career and beyond through
and active city in which to // J\�� y g
live,learn,wok and play. �(�/ 1\�� shared services and
community involvement.
v V
Good
Infrastructure Government
Maintain and build quality Provide exceptional,yet cost
infrastructure that supports } Human t` competitive government
healthy residential , / services that t are collaborative,
neighborhoods,successful Services transparent,responsive,and
commercial areas,and t innovative.
accessible public facilities and
amenities. Foster a caring community that utilizes an
equitable,regional,and collaborative approach to
encourage preventative measures,intervention
services,and self-sufficiency while providing a 11
social safety net for citizens.
Education
Roanoke City Public Schools $74,579,200
Library Core Community Services $1,213,084
Library Services to K-12 $182,740
Library Early Literacy Services $171,628
Summer Reading Camp $41,000
Lifelong Learning $14,000
Youth Services Initiative(NEW) $25,000
•
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2/28/2014
Safety
Police Patrol $11,243,307
Building Safety $621,255
-Staffing Enhancements for Increased Demand and
Accreditation(Supplemental) 64,866
Police Investigations and Support $4,762,347
Traffic Signals $663,842
Police Administrative Services $2,241,149
Fire Prevention/Inspection/Investigation Division $479,648
Jail Operations $13,411,946
Signs and Pavement Markings $643,760
Street Lighting $1,135,989
Emergency Management $172,641
Police Academy $602,517
Fire and Emergency Medical Services Operations $16,367,596
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Safety (continued)
Sheriff's Office Operations $3,351,560
911 Operations $3,018,282
Police School Resource Officer $546,507
City Prosecutors $1,621,451
DARE Program $207,775
Roanoke City Victim Witness Program $38,701
Fire-EMS Training Division $518,248
Residential Juvenile Detention Services $1,110,009
-Specialized Probation Officer(Supplemental) $59,534
Drug Prosecutor $48,445
Fire/EMS-Support and Administration Services $744,091
Office of the Magistrate $7,341
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2/28/2014
Safety (continued)
Administrative Support of Juvenile and Domestic Relations District $35,676
Court
Police Animal Control and Protection Unit $445,223
Administrative Support of Roanoke City General District Court $32,192
Enhanced Community Services(VJCCCA) $72,154
Roanoke Emergency Medical Services(REMS) $100,000
Outreach Detention/Electronic Monitoring $253,730
Support Circuit Judges $540,773
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Human Services
Social Services-Benefit Programs Division 5,341,157
-Benefit Program Specialist I(Two Positions)(Supplemental) 78,740
Employment Services Programs 1,621,696
Social Services-Family Services Division 14,550,048
-Senior Family Services Specialist(Supplemental) 48,461
Foster Care Prevention Outstationed Positions(Supplemental) 92,709
Comprehensive Services Act 10,569,057
Human Services Support 92,745
- Full Time Support Staff for Shelter Plus Care Program(Supplemental) 43,461
Social Services-Administration 2,498,293
Probation,Parole and Intake Services 34,428
Youth Haven 624,365
Substance Abuse Counselor(VJCCCA) 55,226
Resource Parent Training 184,226
Homeless Assistance Team HUD Grant-Match 45,320 16
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2/28/2014
Infrastructure
Bridge Safety Inspection Program $294,584
Street Maintenance $1,220,360
Paving Program $3,478,071
-Additional Contract Paving Funds(Supplemental) $380,000
Bridge Rehabilitation and Renovation $643,984
Facilities Management-HVAC $807,244
Technology Infrastructure Support $1,944,886
Snow Removal $110,826
Virginia Department of Transportation Capital Projects-Local Funding $195,100
Development Review&Inspection $212,594
-Combination Inspector 1(0.6 FTE)(Supplemental) $26,077
-Plans Examiners I(0.6 FTE)(Supplemental) $26,077
Facilities Management-Mechanical Maintenance(Electrical,Plumbing&
Welding) $710,168
Fleet Maintenance and Repair $2,509,549
Fleet Motor Fuel $69,314
Facilities Management-Bldg Maint.Division Contracts&Service Agreements $512,3475
Infrastructure (Continued)
Median and Right of Way Landscape Maintenance $1,272,723
Radio Technology Support $656,859
Sidewalk Repair&Maintenance $319,944
•
Environmental Compliance and Best Management Practice $219,248
Administrative Assistant III(Supplemental) $36,941
Facilities Management-City Utilities and Work Order Management $1,044,347
Civic Center HVAC Required Frequency Preventive Maintenance $68,182
Map and Graphics Production $95,685
Facilities Management-Structural Maintenance $694,930
Library Technology and Innovation $31,800
Facilities Management-Municipal Complex Maintenance $539,614
Capital Project Management Services $706,537
Alley Maintenance $428,807
18
9
2/28/2014
Infrastructure (Continued)
Geographical Informations Systems $369,045
Facilities Management-Custodial Services:Cleaning of City Facilities $685,680
SWM Containers and Distribution $127,700
Parking Garage Required Preventive Maintenance by Facilities $36,741
Fleet Vehicle Wash Program $30,412
19
Good Government
Real Estate Taxation $1,696,0641
Permit Center $216,832
-Development&Building Coordinator I(2 Positions)(1.5 FTE) $49,878
(Supplemental)
Personal Property Tax Administration and Motor Vehicle License $867,744
Taxation Programs Commonwealth of Virginia $181,255
Risk Management and Worker's Compensation Administration $764,706
Business License Taxation $313,418
Safety Training/Loss Prevention and Control $72,957
Set Off Debt Collection Program $56,507
Miscellaneous Revenue Collections and Administration $114,680
Human Resources-Salary Administration $207,979
Other Local Trust Taxes $149,294
Auto and General Liability Claims Administration $61,255
Business Applications Support $1,379,362
20
10
2/28/2014
Good Government (Continued)
Accounts Receivable Billing and Collections Services $360,908
Retirement Plans Administration $492,509
Cash Management and Investment Services $221,944
Payroll $263,870
Legal Counsel $963,023
Accounts Payable $307,298
Procurement Services $389,457
Leadership, Management and Oversight $813,684
Human Resources- Benefits Administration $157,746
Circuit Court Clerk Performance of State Mandated Duties $1,587,736
Budget Development $283,833
Budget Administration $137,827
Human Resources-Employment Services $300,198
21
Good Government (Continued
Handle Collection of Court Costs and/or Fines for the Roanoke City
Courts $85,306
Fund Accounting&Financial Reporting $613,237
City Council $250,281
Conduct of Elections-Local/State/Federal $238,266
Board of Equalization $11,533
Performance Auditing $435,281
Voter Registration Services $119,19,
Coordinate Annual Independent Audit of City CAFR $155,322
Human Resources-Employee Health Services $631,372
Technical support and administrative services to Constituents by City
Clerk $441,338
Human Resources—Employee Training&Programs $442,146
Public Information: Make City News Accessible and Promote the City
of Roanoke $179,735
Contract Management Services $88,261
22
11
2/28/2014
Good Government (Continued)
Capital and Financial Planning $168,803
Audit of Sheriffs Office Internal Controls $3,200
Provide Management,General Administrative,and Departmental $163,429
Support Services by Management and Budget
-Customer Service Coordinator Position(Supplemental) $67,176
Fraud,Waste and Abuse Hotline $58,719
Travel Policy Administration $28,044
RVTV: Roanoke Valley Television $210,608
Parking Contract $8,400
23
Livability
Planning and Urban Design Service $864,901
-Combination Inspector I(0.3 FTE)(Supplemental) $13,038
-Plans Examiner I(0.2 FTE)(Supplemental) $8,692
Traffic Engineering,Transportation Planning,and Project $545,036
Management
Urban Forestry $860,076
-Urban Forestry Requests(Supplemental) $40,568
Code Enforcement $1,129,978
Books and Materials $597,001
-Increase in publications&subscriptions(Supplemental) $80,000
Landscape Management $983,557
-Landscape Management Requests(Supplemental) $53,722
Park Management $888,077
-2 Maintenance Tech l's(2.0 FTE)(Supplemental) $60,192
-1 Maintenance Worker III(1.0 FTE)(Supplemental) $27,938
-Additional operating expense needs,temp wages,&overtime $108,004
(Supplemental)
Neighborhood Library Services $1,177,484 24
12
2/28/2014
Livability
SWM Recycling Collection $436,087
Community Recreation $841,177
-Community Recreation Requests(Supplemental) $52,940
Outdoor Education $568,323
-Outdoor Education Requests(Supplemental) $37,041
SWM Central Business District Trash/Recycling Collection $259,321
-Additional CBD Sealed Compactors(Supplemental) $174,721
SWM Collection Inspectors $190,239
Athletics and Aquatics $917,803
-Supplemental Athletic and Aquatic Needs(Supplemental) $20,775
SWM Trash Collection $3,140,428
HUD General Administration and Internally Operated Housing $25,750
Programs
Neighborhood Support(Office of Neighborhood Services) $117,575
Community Sustainability Programming $217,440
SWM Brush Collection/Leaf Collection $307,896 25
Livability
SWM Bulk Collection $932,682
SWM Physically Challenged Service $194,121
SWM Operations(Call Center) $102,573
26
13
2/28/2014
Economy
Business and Workforce Development $1,246,081
Asset Promotion for Economic Development $66,956
Asset Development for the Economy $110,619
On-Street Parking Enforcement,Administration,and Collections $239,561
Brownfield Redevelopment Program $27,557
Percent(%)for the Arts(Staff Support) $18,555
Asset Development for Economy and Education-Roanoke Arts $31,411
Commission (Staff Support)
27
Outside Agencies
Blue Ridge Behavioral Healthcare $448,890
-Supplemental Funding Request $193,387
DRI-Special Event Coordination $135,000
Health Department $1,473,975
Mill Mountain Zoo Funding $33,120
Regional Center for Animal Care and Protection $736,000
Roanoke Valley Greenway Commission $39,700
Supplemental Funding Request $1,310
Virginia Western Community College-Scholarships $10,062
Western Virginia Eduaction Classic $3,600
Roanoke Regional Chamber of Commerce Small Business Development Cntr $10,000
-Supplemental Funding Request $2,500
Roanoke Valley Convention&Visitors Bureau $1,409,125
Supplemental Request $46,250
Center in the Square $285,760
-Supplemental Funding Request $7,230
Roanoke Regional Partnership $201,216
-Supplemental Funding Request $2,970
Total Action for Progress $160,000
Market Building Support $150,000
28
14
2/28/2014
Outside Agencies (Continued)
Roanoke Arts Commission $269,220
Human Services Committee $409,052
Taubman Museum of Art $70,000
-Supplemental Funding Request $30,000
Roanoke Community Garden Association,Inc. $10,000
-Supplemental Funding Request $10,000
Virginia Amateur Sports $60,000
Virginia Cooperative Extension $67,267
-Supplemental Funding Request $12,679
Miss Virginia Pageant $9,600
-Supplemental Funding Request $2,400
Roanoke Outside Foundation $40,000
NCAA Championships for the City of Salem $2,880
Roanoke Valley Sister Cities $10,800
-Supplemental Funding Request $920
Roanoke Valley Horse Show $3,600
29
Summary
Priority Allocation/ FY15 Offer Variance
Price of Total
Government
Education $75,929,260 $76,226,652 ($297,392)
Safety $64,167,603 $65,162,555 ($994,952)
Human Services $35,427,553 $35,879,932 ($452,379)
Infrastructure $18,865,675 $20,506,374 ($1,640,699)
Good Government $15,962,249 $16,811,615 ($849,366)
Livability $14,462,788 $15,975,156 ($1,512,368)
Economy $1,385,740 $1,735,740 ($350,000)
Outside Agencies $5,705,027 $6,358,513 ($653,486)
Reserved Allocation $26,005,056 $26,005,056 -
Budget Committee $3,056,049 $3,056,049 -
Review
TOTALS: $260,967,000 $2.6 717� 642 30 C .Q� 6(p2)
,Z7! L
15
2/28/2014
1
BFO Next Steps
• Priority Teams
— Make funding recommendations to Budget Committee
• Budget Committee
— Receive recommendations from Priority Teams
— Prepare for April update to City Council
— Balance Recommended Budget
31
Capital Project
Planning
32
16
2/28/2014
Capital Project Planning
• Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic Development
• Bridge Renovation/Replacement
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
• Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
33
Debt Issuance Planning
FY 2015-2019
Project 2015 2018 2017 2018 2019 Total
RCPS $ 5,000,000 $ 8,500,000 $ 5,000,000 $ 5.000.000 3 5,000,000 $ 28,500,000
Badge Renoretion 3,800,000 5,850,000 6,900,000 3,100.000 3,250,000 22,700,000
Library Master Plan 3.093,000 2,857,000 2,720,000 2,170,000 500,000 11,340,000
P88 Master Plan 1,000,000 1000,000 2,500,000 2,500,000 2.500,000 9,500000
Chic Center 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000
Stonnwater management 1,120000 1,120,000 1,129000 1,120,000 1,120,000 5,600,000
Cub,Gutter and Sidewalk 1,000,000 1,000,000 1,000,000 1,000.000 1,000,000 5,000,000
Street Scapes - 500,000 - 500,000 - 1,000,000
Fire Facility Master Plan 750,000 - - - 5,550 00 5,750,000
911 Center 250,000 - - - - 250000
Passenger Rail Infrastructure 3,000,000 2500,000 - - - 5,500,000
Broadband 1,000,000 - - - - 1,000,000
Total $ 21,013,000 $ 24,127,000 S 20,240,000 S 18,390,000 $ 19.370,000 $ 101,140,000
8.55% 9.22% 8.88% 911% 9.05%
Unfunded Projects
Fire Facility Master Plan $11,000,000 11,000,000
34
17
2/28/2014
FY 2015 One-Time Funding
Funding Amount
Excess Debt Service Funding $2,789,554
TOTAL FUNDING $2,789,554
Capital ContributionlOther Commitments
Virginia Museum of Transportation(2nd of 5 installments) 100,000
• Jefferson Center(2nd of 5 installments) 100,000
YMCA of Roanoke Valley(3rd of 5 Installments) 100,000
Arts Endowment Contribution($250,000)?
TOTAL COMMITMENTS $300,000
Infrastructure/Match Needs
One-Time Operational Needs 1,320,480
Grant Match Contingency 200,000
• Capital Project Contingency 500,000
Greenways 200,000
Fleet Capital 169,074
Technology Capital 100,000
TOTAL INFRASTRUCTURE/MATCH NEEDS $2,489,554
TOTAL $2,789,554
35
Council Discussion:
Current CIP and Capital Plan
FY 2015-2019 Priority Projects?
36
18
2/28/2014
S
Capital Planning Next Steps
• Budget Committee
— Prepare Capital Plan recommendation
— April 7th update
37
Operating and
Capital Budget Development
Next Steps
• Council Briefing — April 7, 2014
• Recommended Budget Presentation — April 21 ,
2014
• Public Hearing — April 24, 2014
• Council Briefing/Budget Study — May 5, 2014
• Budget Adoption — May 12, 2014
38
19
Briefing No.3
Downtown On- Street Parking
City Council Briefing
March 3, 2014
rt-
Background
• December 2012 City Council Briefing
• Parking Study Findings
• On-Street Supply Sufficient
• Opportunities for Improvement
Create New Spaces Where Possible
Time Limits: Lengthen and Standardize
Establish New Loading Zone Approach
Operate Parking as Integrated System
Explore On-Street Pricing Strategies
Improve Communication/Information
,
Implementation Status
• On Street Parking
• Geographic Approach
• Perimeter to Core
'114
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• ADP-
Implementation Status
On Street Parking
Establishment of General Parameters
Monday — Friday 8am-5pm
Two Hour Parking Limit
Loading Zone Modifications
Unrestricted Where Warranted
• Process: Inventory / Evaluate / Implement
• Phase One — Completed Spring 2013
Time Zones Adjusted/Standardized
32 New Spaces Created
• Phase Two — Completed Summer 2013
Time Zones Adjusted/Standardized
Implementation Status
Since July, 2013 City Council Update
• On Street Parking
Phase Three - Completed Fall 2013
Time Zones Adjusted/Standardized
Created Unrestricted Parking where Warranted
Phase Four - Completed Winter 2013
Time Zones Adjusted/Standardized
Included the Crystal Spring Area
11 new spaces created
Phase Five - Inventory Winter 2013
Evaluation / Implementation — Spring 2014
�r m�'
Implementation Status
• Performed occupancy counts in Phases 1-3 (2013)
• Found little change in on-street occupancy despite
doubled time limits
• Possibly due to net increase in supply of new spaces
• Undertake Reconnaissance of Parking Utilization during
2014 in all Areas
Implementation Status
• Exploration of On-Street Pricing Strategies
• Request for Information (RFI) — July 2013
completed
Three Types Explored
Pay by Display
Pay by Space
Pay by Plate
• Identification of Pilot Area
Core Area of Highest Demand
Potential to deploy in off-street lots to gauge
customer feedback
Coordinated With On-Street Parking Review
Implementation Status
• Exploration of On-Street Pricing Strategies
• Additional Steps
Identify Preferred Technology
Identify Pilot Location — being assessed
RFP to Vendors — under development
• City Code Amendment to Support Pilot- being
developed
• Implementation Timeline Target
Late 2014
Implementation Status
• Parking as Integrated System
• Management of Supply / Operations / Enforcement /
Pricing
On-Street and Off-Street
• Required State and City Code Changes
Legislative Initiative in 2014
• Continued Outreach / Collaboration
Parkers / General Public
Downtown Partners
Regional Partners PARK
Departmental Partners ROANOKE
Implementation Status
• Parking as Integrated System
• Communications Strategy
Framework Plan Complete
Proactive and Broad Based Approach
Integrated with Partners
Recent Examples
Credit Card payment option available
New Website www.PARKRoanoke.com
Twitter
Newsletters & Biz News Articles
News Releases on parking PARK
ROANOKE
itg4,
Next Project Update — July, 2014
Questions ?
Hoback Named President of the Virginia Fire Chiefs Association
On Saturday, February 22, 2014 during the opening ceremonies of
the Virginia Fire & Rescue Conference in Virginia Beach, Chief David
Hoback was sworn in as President of the Virginia Fire Chiefs Association.
Hoback had recently held the 1st Vice President designation.
The Virginia Fire Chiefs Association (previously called the State Fire
Chiefs Association of Virginia, Inc.,) was organized in 1930 by progressive
Fire Chiefs who saw the need to work together for the betterment of the fire
service. The Virginia Fire Chiefs Association, (VFCA) serves the
communities of Virginia through its fire service leaders and advances the
Fire & Rescue service through leadership, education and advocacy.
Please join us in congratulating Chief Hoback on this prestigious
honor.
Roanoke Fire-EMS Receives Governor's Award for Outstanding Fire
Department Response
On two occasions during 2013 (July 3rd and July 10`h, respectively)
the City of Roanoke's Division 6 Swift Water Rescue Team's skills were put
to test in various efforts to assist residents trapped in vehicles and buildings
following flash flooding. Efforts in both areas were focused around
removing persons who were trapped due to rapidly rising flood waters.
Over the course of a week, members of the Roanoke Fire-EMS
Departments Swift Water Rescue Team rescued over 50 people from
imminent danger. Members of the team as well as the Office of the Chief
accepted the award during the opening ceremonies of the Virginia Fire &
Rescue Conference in Virginia Beach on Saturday, February 22, 2014,
In September 2004, Roanoke Fire-EMS developed the Swift Water
Rescue (SWR) Team. The Swift Water Rescue Team is based out of Fire-
EMS Station #6 on Jamison Ave. and falls under the Special Operations
Division with Heavy and Tactical Rescue. The team currently has 36
members.
3. q
Mayor Bowers, members of Roanoke City Council, ladies and gentlemen.
My name is Richard Clark. F m a citizen of Roanoke city and a long-
standing member of the Mill Mountain Advisory Committee.
Our group, originally called the Mill Mountain Development Committee,
has functioned as an ad-hoc committee since its inception almost forty-
nine years ago. In 2012, as a result of some closed door sessions,
Councilman Ferris assumed the lead in an attempt to have the committee
disbanded. At the last minute, however, Mr. Ferris withdrew his motion
and a formal vote was never taken.
This unpleasant episode left us, as a committee, feeling extremely
vulnerable. As a result, we felt it would be prudent to have our status
changed to that of a standing committee. In fact, we had already met the
technical requirements for becoming such a committee such as having by-
laws and a term limit policy for committee members.
F m sure I speak for many of my colleagues when I say that I assumed that
the change in status would simply consist of converting the existing
structure of our ad-hoc committee to that of a standing one.
However, as you can see from the proposal in front of you, this is not the
case. In effect, the Mill Mountain Advisory Committee would be replaced
by the Mill Mountain Advisory Board which would have a very different
structure.
Here are some key areas of concern:
1) Under ARTICLE V, sec 24-108d, the current by-laws are eliminated —
to be replaced by a new set of our choosing, but with certain restrictions.
2) There is no mention of our long-standing commitment to include, as
members of the committee, representatives from the zoo, the wildflower
garden and the Fishburn family.
3) ARTICLE V, sec. 24-110c, reads, in part, as follows:
"City Council reserves the right to appoint an ad-hoc committee to review ,
consider, and provide recommendations regarding any proposed
development within all or in parts of the excluded property (and, here,
excluded property generally refers to the top of the mountain — the part not
under the conservation easement). In the event that City Council appoints
such a committee, City Council shall designate two members of the (Mill
Mountain Advisory) Board to serve on such ad-hoc committee."
It appears to me that the effect of such a provision would be to dilute any
influence the committee (or board) might have should a truly vital issue,
such as a proposed hotel, restaurant or theme park, arise.
Quite frankly, I feel a bit overwhelmed by this sudden and very
unexpected development. The committee would like to meet with the City
Attorney to express our concerns. Therefore, I am respectfully requesting
Mayor Bowers and City Council to consider tabling this entire matter for
the time being.
Thank you very much.
4'_z
Skateboarding
Laura Mitchell
2461 Maiden Lane SW
Roanoke, VA 24015
I have two sons who have been skateboarding since they were each about 7 years old. They're now 18
and 20, so they've been skateboarding a long time.
Between the two of them, they have also played baseball, basketball, tennis, and soccer, and they've
wrestled and run track as well. The difference between skateboarding and those other sports is that
every single other sport has parents, coaches, schools, and money supporting them. They also all have
spaces designated just for them, and they are welcome in non-designated spaces.
A part of nearly every park in the City of Roanoke has space designated for basketball. A part of nearly
every park in the City of Roanoke has space designated for tennis. Every park has room for baseball and
every park has room for soccer. You are also free to kick or throw a ball along any city street or sidewalk.
Council is not even considering here whether or not to build a single viable skatepark in Roanoke, you're
considering banning skateboarding altogether. If they can't do it on sidewalks, and they can't do it in the
street, and they can't do it on developed public or private property, then the only place they can do it is in
the many green spaces and parks throughout the city. Banning skateboarding in parks will make
skateboarding a crime anywhere in the city.
So before you do that, I'd like to tell you a little bit about skateboard culture from a middle-aged
observer's point of view. I've been watching skaters for a decade, in three states, and with few
exceptions they always take turns, they always give each other room, they always encourage each other,
they always support each other. They don't read signs posted that say "take turns," they just do it.
They compete in lighthearted pickup games of SKATE, the equivalent of the basketball game HORSE.
But for the most part every skateboarder is competing against him- or herself. That's an important
experience, and one that is rare these days and absent from structured, monitored, organized, regulated
youth activities. What skateboarders are doing today is what you all and I did when we were growing
up—this is the equivalent of roaming around town exploring with your friends until the streetlights came
on.
When we first moved to Roanoke, my kids were a little bit intimidated by the older, more skilled
skateboarders at Wasena Park. So nearly every day they brought their skateboards to Raleigh Court
Park, the one next to Woodrow Wilson Middle School, and they practiced their tricks on the basketball
court there. There were also kids playing basketball there every day, and they shared the space. Their
skills improved. Their confidence improved. Their understanding that persistence and hard work pay off
came from their own experience, not from a coach or their mother telling them. You are considering
making that illegal.
My kids are old enough now that they can get in a car and go to Salem or Bedford or Blacksburg.
Leaving aside that it's ridiculous that they should have to, most skateboarders don't have that option.
My personal belief is that every public space that has areas for other sports should also have an area for
skateboarding. But at the very least, it shouldn't be banned. In spite of rejection at every level, these
athletes are driven to teach themselves and each other what every parent and coach hopes to teach the
children in their care: to persist and get up again after every fall.
If you vote to make that illegal, you are doing a disservice to the kids, the city, and this vibrant, active,
outdoor-focused region.
grog eligia4
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 3, 2014
Subject: Request Public Hearing for Conveyance of Approximately 1.13
Acres of City-Owned Property Known as a Portion of Brown-
Robertson Neighborhood Park to the Virginia Department of
Transportation in Support of the 10th Street Improvement
Project
Background:
The Virginia Department of Transportation (VDOT) needs an approximately
1 .13 acre portion of City owned property designated as portions of Roanoke
Tax Map Nos. 2050402 and 2050307, located in Brown-Robertson
Neighborhood Park, in connection with VDOT's 10th Street Improvement
Project, 0000-128-V12 (UPC 709), RW-202. The subject property is located
along the park's frontage of 10th Street, N.W., and would be conveyed as right
of way to VDOT. The section of park that the City proposes to convey to VDOT
is considered "unprogrammable space", and is not used by the City. As a result
of VDOT's 10th Street improvements, the widening of 10th Street shall
establish new public sidewalks and other improvements whereas none existed
previously.
Because Brown-Robertson Neighborhood Park had park amenities built and
constructed using grant monies from the Federal Land and Water Conservation
Fund, the property is encumbered with restrictions that require that the land
continue to be used for park purposes. The National Park Service must approve
conveyance of any portion of the park in exchange for another parcel of land of
equal or greater value to also be used for park purposes.
As compensation to the City for this property, and to satisfy the federal
restrictions, VDOT proposes to convey to the City approximately 0.289 acres of
vacant property located at 1 522 10th Street, NW, directly across the street from
Brown-Robertson Neighborhood Park, to be used for park purposes. This
"replacement" property is believed to better suited for park use than that of the
property being conveyed to VDOT due to both its existing grade as well as its
proximity to 10th Street. The "replacement" site will provide the opportunity to
improve both Brown-Robertson Park and the Lick Run Greenway by the addition
of a public trailhead to be created through VDOT's 10th Street improvements.
Considerations:
The value of both properties has been established by appraisals performed for
VDOT on this project. The value of the property being conveyed to the City by
VDOT, which has been appraised at $28,1 50, exceeds the value of the property
the City is contributing to the project, which is appraised at $23,305. In order
to keep VDOT's project on schedule, the City of Roanoke hopes to obtain all of
the necessary approvals such that 10th Street Improvements may begin by
November 1 , 2014.
Recommended Action:
Authorize the scheduling and advertising of a public hearing on March 17,
2014, at 7:00 pm, or as soon thereafter as the matter may be heard, or as such
later date and time as the City Manager may determine, for the conveyance of
approximately 1 .13 acres of City-owned property to VDOT in exchange for
approximately 0.289 acres of land to be conveyed to the City by VDOT located
at 1522 10th Street, NW, such conveyances subject to the approval of the
National Park Service.
.45UAM IC5M41ek4
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant city Manager for Community Development
Wayne F. Bowers, Economic Development Director
Steve Buschor, Director of Parks and Recreation
Mark Jamison, Transportation Manager
Cassandra L. Turner, Economic Development Specialist
2
CITY OF ROANOKE
-Art . OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
' Telephone: (540)853-2541
Fax: (540)853-1145
E-mail• cicrka)roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
John P. Bradshaw, Jr.
3132 Burnleigh Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Bradshaw:
A communication advising of your resignation as a City Representative of the Blue
Ridge Soil and Water Conservation District, Board of Directors, effective immediately,
was before the Council of the City of Roanoke at its meeting held on Monday,
March 3, 2014.
Your resignation was accepted with regret, and the communication was received and
filed.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City Representative of the Blue Ridge Soil
and Water Conservation District, Board of Directors, from September 7, 2004 to
March 3, 2014. Please find enclosed a Certificate of Appreciation and an aerial view
photograph of the Roanoke Valley in recognition of your years of service.
Sincerely,
I
onathan E. Cra CMC
Deputy City Clerk
Enclosure
pc: Daphne W. Jamison, Chairperson, 1297 State Street, Rocky Mount, Virginia
24151
CERTIFICATE OF APPRECIATION
PRESENTED TO
JOHN P. BRADSHAW, JR.
AS A CITY REPRESENTATIVE OF THE
BLUE RIDGE SOIL AND WATER CONSERVATION DISTRICT
w-='= BOARD OF DIRECTORS
FROM SEPTEMBER 7, 2004 TO MARCH 3, 2014
may
ON THIS 4TH DAY OF MARCH , 2014
IN RECOGNITION OF PUBLIC SERVICE RENDERED
TO THE CITY OF ROANOKE
APPROVED: ATTEST:
" 2W.+�tu.J.ti- r Inn
. L
DAVID A.BOWERS STEPHANIE M.MOON
MAYOR CITY CLERK
natteri4 CITY OF ROANOKE
"` l ' OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 3, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that John P. Bradshaw, Jr., has tendered his resignation as the City
representative of the Blue Ridge Soil and Water Conservation District, Board of
Directors, effective immediately.
Sincerely,
itth2fja:AXn
Stephanie M. Moon, MMC
City Clerk
Blue Ridge
Soil & Water Conservation District
g 1297 State Street
Rocky Mount, Virginia 24151
VIRGINIA SOIL & WATER
C O N S E R V A T I O N
February 10, 2014
Mayor David A. Bowers & Roanoke City Council
215 Church Avenue,S.W.
Noel C.Taylor Municipal Building
Room 452
Roanoke,VA 24011 "Ei3
Dear Mayor Bowers & Roanoke City Council:
This is to notify the Roanoke City Council that Mr.John P. Bradshaw,Jr. has resigned his
elected position as Blur Ridge Soil&Water Conservation District's Director representing
the City of Roanoke. As a result,the Blue Ridge Soil &Water Conservation District Board
intends to nominate a replacement as soon as possible to serve out the remainder of Mr.
John P. Bradshaw's term.
Sincerely,
�t ✓ `__
Kathy B. Smith
Program Manager/Education Coordinator
Cc: Mr. Christopher P. Morrill, Roanoke City Manager
Mr. Sherman M. Stovall,Assistant Roanoke City Manager
A partnership to conserve natural resources
Recycled
44 A CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S. W.,Room 456
Roanoke,Virginia 24011-1536
...�.'?...` '' 'retephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Beth Doughty, Executive Director
Roanoke Regional Partnership
111 Franklin Road, S. E.
Roanoke, Virginia 24011
Dear Ms. Doughty:
This is to advise you that Christopher P. Morrill has qualified as a Board Member and
R. Brian Townsend has qualified as an Alternate Board Member of the Western Virginia
Regional Industrial Facilities Authority for four-year terms of office commencing February 4,
2014, and ending February 3, 2018.
Be further advised that Wayne Bowers has qualified as a Board Member and Robert
Ledger has qualified as an Alternate Board Member of the Western Virginia Regional
Industrial Facilities Authority for two-year terms of office commencing February 4, 2014,
and ending February 3, 2016.
Sincerely, at°
Ste
phanie M. Moon,City Clerk
pc: Deborah Jacks, Clerk, Roanoke County Board of Supervisors (email)
Sharon Tudor, Clerk, Franklin County Board of Supervisors (email)
Susan Fain, Clerk, Botetourt County Board of Supervisors (email)
Susan Johnson, Town Clerk, Vinton Town Council (email)
Krystal Farmer, Deputy City Clerk, Salem City Council (email)
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Christopher P. Morrill, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a Board Member of the Western Virginia Regional Industrial Facility
Authority for a four-year term of office, commencing February 4, 2014 and ending
diFebruary 3, 2018, according to the best of my - ail' I. So help me God.
Christopher P. Morrill
The foregoing oath of office was taken, sworn to, and subscribed before me by
Christopher P. Morrill this ail day of 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
I
By A ir'_ L.aU %1.i. 1, Clerk
I r
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, R. Brian Townsend, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as an Alternate Board Member of the Western Virginia Regional Industrial Facility
Authority for a four-year term of office, commencing February 4, 2014 and ending
February 3, 2018, according to the best of my ability. So help me God.
SO ,i
R. = RIAN TOWNSEND
The foregoing oath of office was taken, sworn to, and subscribed before me by R. Brian
Townsend this pZO""dayof / {milt 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
i Al=Y 4 . %1 l /.. a, , Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Wayne Bowers, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Board Member of the Western Virginia Regional Industrial Facility Authority for
a two-year term of office, commencing February 4, 2014 and ending February 3, 2016,
according to the best of my ability. So help me God.
414,
BOWERS
The foregoing oath of office was taken, sworn to, and subscribed before me by Wayne
Bowers this 11_day of kCbruar j 2014.
J Brenda S. Hamilton, Clerk of the Circuit Court
By p, i rW 1 4.0- ITet. , Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert Ledger, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as an Alternate Board Member of the Western Virginia Regional Industrial Facility
Authority for a two-year term of office, commencing February 4, 2014 and ending
February 3, 2016, according to the best of my ability. So help me God.
ROBERT LE GER
The foregoing oath of office was taken, sworn to, and subscribed before me by Robert
Ledger this o2& ay of Fartr���/ 2014.
/ Brenda S. Hamilton, Clerk of the Circuit Court
B _4,4 a I, ./, , Clerk
CITY OF ROANOKE
= OFFICE OF THE CITY CLERK
.. l 215 Church Avenue, S.W.,Suite 456
t Roanoke,Virginia 24011-1536
q,, ^ Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Carolyn Glover, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Glover:
This is to advise you that Lieutenant Rick Morrison has qualified as City employee on the
Personnel and Employment Practices Commission to fill the unexpired term of Captain
Greg Staples ending June 30, 2016.
Sincerely,
k(stiettit JP) .
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Rick Morrison, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City employee representative of the Personnel and Employment Practices
Commission to fill the unexpired term of Captain Greg Staples, resigned, ending
June 30, 2016, according to the best of my ability. So help me God.
I T ' RISON
The foregoing oath of office
I pwas taken, sworn to, and subscribed before me by Rick
Morrison this IA* day of-J.,t.b/ma �� 2014.
till Bre, • - S. Hamilton, Clerk of the Circuit Court
By L, I .e'. h 1 , eterk
�i
;r;; CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
'•y+,, Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk(ry)roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Michael McEvoy, Executive Director
Western Virginia Water Authority
601 South Jefferson Street, Suite 200
Roanoke, Virginia 24011
Dear Mr. McEvoy:
I am enclosing copy of Ordinance No. 39869-030314 authorizing the conveyance of a
new permanent sanitary sewer easement, with an approximate width of twenty (20) feet
and approximate length of 610 feet across City-owned property known as Highland
Park, located at 641 Walnut Avenue, S.W., Roanoke, Virginia, designated as Roanoke
Official Tax Map No. 1131001 , to the Western Virginia Water Authority ("Authority"),
upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 3, 2014, and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Ann H. Shawver, Director of Finance
Philip Schirmer, City Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
/1 , !�� The 3rd day of March, 2014.
No. 39869-030314.
AN ORDINANCE authorizing the conveyance of a new permanent sanitary sewer easement, with
an approximate width of twenty (20) feet and approximate length of 610 feet across City-owned property
known as Highland Park, located at 641 Walnut Avenue, S.W., Roanoke, Virginia, designated as
Roanoke Official Tax Map No. 1131001, to the Western Virginia Water Authority ("Authority"), upon
certain terms and conditions; and dispensing with the second reading by title of this ordinance.
WHEREAS, a public hearing was held March 3, 2014, pursuant to § 15.2-1800 and
§15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and
citizens were afforded an opportunity to be heard on the proposed vacation of the public utility
easement.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
I. The City Manager is hereby authorized, for and on behalf of the City, to execute the
necessary documents providing for the conveyance of a new permanent sanitary sewer easement, with an
approximate width of twenty (20) feet and approximate length of 610 feet, across City-owned property
known as Highland Park, located at 641 Walnut Avenue, S.W., Roanoke, Virginia, designated as
Roanoke Official Tax Map No. 1131001, to the Authority, and to be installed at the sole cost of the
Authority for the purpose of relocating and thereafter maintaining an existing sanitary sewer line, and as
more particularly set forth in the City Council Agenda Report dated March 3, 2014.
2. All documents necessary for this conveyance shall be in a form approved by the City
Attorney.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
Wd.....240-11--/in in bar-)
City Clerk
0-Sanitary Sewer Easement to Western VA Water Autltmity.TMI 131001.3-4-14
St,•b,.,
- CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 3, 2014
Subject: Request from Western Virginia Water Authority for Approximately
20 Foot Wide and 610 Foot Long Permanent Sewer Line Easement
in Highland Park Also Known as Tax Map No. 1131001
Background:
The Western Virginia Water Authority (WVWA) has an existing sewer main serving
18 properties near Highland Park. This main was installed in the early 1900's, and
a 300-foot section is in need of repairs. Because the existing main crosses steep
slopes, 5 tracks in Norfolk Southern's railroad yard and the Roanoke River, it is
nearly impossible to access for maintenance and repairs. The Authority has
identified an alternate alignment for this main that will allow the abandonment of
the portions needing repairs.
Considerations:
The proposed relocation will eliminate a river crossing, and offers a beneficial
environmental impact. The new alignment will require an approximately 20 foot
wide and approximately 610 foot long sewer easement located in the northwestern
portion of Tax Number 1 1 31001 , Highland Park, owned by the City of Roanoke.
The Roanoke City Parks and Recreation Department has reviewed the proposed
sewer alignment and, since it will be underground and crosses an open area
without trees, is agreeable with the project. A plat depicting the location of the
easement is attached to this report for City Council's review and information.
Recommended Action:
Authorize the City Manager to execute the appropriate easement agreement
granting an approximately 20 foot wide and approximately 610 foot long sewer
easement located in Highland Park. The form of such easement agreement to be
approved by the City Attorney.
t(-)161/0WA 167Anki Sated
etChristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Wayne F. Bowers, Director of Economic Development
Cassandra L. Turner, Economic Development Specialist
ROANOKE RIVER EXHIBIT A
NORFOLK SOUTHERN
TIE TO CORNERS all
83' 15 05.00"E
110.8
PROPERTY OF
CITY OF ROANOKE HIGHLAND PARK
641 WALNUT AVE SW# 1131001 F
TAX # 1131007 f
/
/ /
/ 700 BLOCK
/ HIGHLAND AVE SW
/ / MS
2°' / /
P
SE 7a OP M f'0 {j)�/ FERDINAND AVE SW
12 SSE ENT `/
_ a
o
2
0
/ / m 600 BLOCK
HIGHLAND AVE SW
N
/ f
/1/
a
/ /
/ /TIE TO CORNER 6TH ST SW
_/ NT 32' 18.51'E
127.4'
6TH ST SW ,
g
500 BLOCK
i 500 BLOCK 500 BLOCK HIGHLAND D AVE SW
Z
o WASHINGTON AVE SW HIGHLAND AVE SW
z
m nallaga. 11.1111
W E S T E R N V R G N E
WATER AUTHOR' .
PERMANENT 20' SEWERLINE EASEMENT
ENGINEERING SERVICES BEING GRANTED TO
601 SOUTH JEFFERSON STREET WESTERN VIRGINIA WATER AUTHORITY
ROANOKE,
ONE:(50)853-641 BY CITY OF ROANOKE
PHONE:(5401853-5641
DRAWN BY:MS EASEMENT=12,200 SF SCALE: 1"=100' DATE: 12/18113
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
+
WVWA - ENGINEERING SERVICES
THIRD FLOOR
601 S JEFFERSON 300 ST
ROANOKE VA 24011 NOTICEOFPUBLIC
HEARING
REFERENCE : 80136414 The City of Roanoke
proposes to grant a sanitary
13551638 NOTICEOFPUBLICHEARIN sewer easement,with an
approximate width of 20
feet and approximate
length of 610 feet,across
State of Virginia City-owgned property known
Par and
City of Roanoke identified by Official Tax
Map No.1131001,located
at 841 Walnut Avenue,
I, (the undersigned) an authorized representative the Roanoke,Virginia Water
gn p the.Western e,Virg Water
of the Times-World Corporation, which corporation Authority("Authority"), at
p p the Authority's request,in
is publisher of the Roanoke Times, a daily relocate an existing sanitary
newspaper published in Roanoke, in the State of �Feaine. to the
Virginia, do certify that the annexed notice was requirements of
§15.2-1800 and
published in said newspapers on the following §15.2-1813, Code of
Virginia (1950), as
dates : amended,notice Is hereby
given that the City Council
of the City of Roanoke will
hold a public hearing on the
above matter at its regular
meeting to be held on
March 3, 2014,
commencing at 2:00 p.m.,
or as soon thereafter as the
City/County of Roanoke, Commonwealth/State of matter maybe e hear,In the
Vi nia. Sworn and subscribed before me this Floor, Noel C. Taylor
Vi
of Feb 2014. Witness my hand and Church ABenlue, W5
Roanoke,Virginia-Further
O f 7 '�l Seal . w frformel ion a available
from'r/ information
Office of the City
Clerk for the City of
� Roanoke at (540)
ui ��, - f,JA. Notary P11b11C 85 3-2541
4. Citizens shell have the
opportunity sae heard and
express their opinions on
said matter.
If you are a person with
°°°y° t Nrcr r accommodations for
S• MCA r- --;A'_tee hearing,please contact the
"••. "� �� City Clerk's Office at(540)
Q''•NOTARY •'•. . i 853-2541,before 12:00
PUBLISHED ON: 02/21 noon on February 27,2014.
_. pUg)-1C GIVEN under my hand
- • REO•4332964 * = this 18th day of February,
2014.
�- - MY ceo∎AISSION • ¢.t Stephanie M. Moon,
MMC,City Clerk.
• ••. E I C9 (13551638)
TOTAL COST: 284 .64 '''xs�NW A•_TE)�c
FILED ON: 02/25/14
+
Authorized Unctiatu
Signature : 1,---- , Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a sanitary sewer easement, with an
approximate width of 20 feet and approximate length of 610 feet, across City-
owned property known as Highland Park, and identified by Official Tax Map No.
1131001, located at 641 Walnut Avenue, S.W., Roanoke, Virginia, to the Western
Virginia Water Authority ("Authority"), at the Authority's request, in order for
the Authority to relocate an existing sanitary sewer line.
Pursuant to the requirements of §15.2-1800 and §15.2-1813, Code of
Virginia (1950), as amended, notice is hereby given that the City Council of the
City of Roanoke will hold a public hearing on the above matter at its regular
meeting to be held on March 3, 2014, commencing at 2:00 p.m., or as soon
thereafter as the matter may be heard, in the Council Chambers, 4th Floor, Noel
C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
Further information is available from the Office of the City Clerk for the City of
Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions
on said matter.
If you are a person with a disability who needs accommodations for this
hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00
noon on February 27, 2014.
GIVEN under my hand this 18th day of February , 2014.
Stephanie M. Moon, CMC
City Clerk.
PH-Deed of Easement sewer line easement to Western Va Water Authority 3-4-2013
Notice to Publisher:
Publish once in the Roanoke Times on Friday, February 21, 2014:
Send affidavit to; Send Bill to:
Stephanie M. Moon, MMC, City Clerk Greg Reed, Engineer
215 Church Avenue, S.W., Room 456 Western Virginia Water Authority
Roanoke, VA 24011 601 S. Jefferson Street, S. W.
(540) 853-2541 Roanoke, Virginia 24011
(540) 853-5468
PH-Deed of Easement.sewer line easement to Western Va Water Authority.3-4-2013
CITY OF ROANOKE
6� OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: elerk(a roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
Your brief remarks pertaining to the Financial Reports of the City of Roanoke through
January 31, 2014, and Roanoke City Public Schools through December 31, 2013, were
before the Council of the City of Roanoke at its regular meeting held on Monday,
March 3, 2014.
During the discussion, you were instructed to provide information in regard to the
unemployment numbers based on categories such as race, gender, etc.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
pc: Christopher P. Morrill, City Manger
Daniel J. Callaghan, City Attorney
s
l CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue,SW, Suite 461
Roanoke,Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-6142
ANN H.SHAWVER,CPA ANDREA F.TRENT
Director of Finance Assistant Director of Finance
March 3, 2014
Dear Mayor Bowers and Members of City Council:
Subject: January FY14 Financial Report - City of Roanoke
December FY14 Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for the
seven months ended January 31 , 2014.
FY14 year-to-date revenues increased 1 .7% or $1 .7 million from FY13 as presented in the
accompanying financial statements. The budgeted increase was 2.1% when comparing
the FY14 adopted budget against the FY13 adjusted final results. Contributing to the
increases were favorable results in certain local tax revenues, permits and fees, grants
and aid from the Commonwealth, charges for services and miscellaneous revenue.
However, the current revenue projection for FY14 is $1 .1 million below the adopted
budget. The City is continuously analyzing its revenue budget in light of recent economic
trends. Significant year-to-year variances are explained in further detail in this report.
Year-to-date expenditures in FY14 increased 3.7% from the prior year. The adopted
expenditure budget for FY14 was 1 .7% or $4.3 million higher than the adjusted FY13
actual results. The primary driver of the actual compared to budgeted increase was the
timing of payments for contracts, services and transfers such as paving and employee
health services. These timing issues should be resolved by the end of the year.
Additionally, a 2.0% pay raise for employees went into effect in July 201 3. Employees also
received an additional 1 .0% pay raise to offset a required 1 .0% employee contribution to a
Retirement Health Savings Account. In addition, the City's retirement contribution rate as
a percent of payroll increased 2.5% (from 15.6% in FY13 to 18.1% in FY14). These
increases will affect comparisons throughout the year. Major expenditure variances are
described in further detail in the expenditure section of this report.
Revenues:
Commentary on the significant categories of revenues and/or significant revenue
variance is provided as follows:
General Property Tax revenues were below FY13 by 0.3% or $106,000. Real estate tax
revenues, as expected, declined slightly in FY14 due to reassessments.
Honorable Mayor and Members of Council
March 3, 2014
Page 2
Other Local Tax revenues increased 0.2% or $61 ,000 compared to the same period in
FY13. This was the result of an increase of 3.7% in the Transient Occupancy tax (when
adjusted for the tax rate change) and 2.9% in the Prepared Food and Beverage tax.
Admissions tax also increased due to improved movie attendance. The increase was
partially offset by declines in sales and cigarette tax revenues. Sales tax decreased
when strong retail performance in FY13 related to activities that followed the derecho
event was not repeated in FY14. Similar to surrounding jurisdictions, FY14 sales tax for
the City has declined in FY14. Through December, sales tax is approximately 2.1%
below FY13.
Permits, Fees and Licenses increased 10.6% or $64,000 compared to the same period in
FY13 mainly as a result of increased building inspection fees from a few major projects
such as Jefferson Street Apartments, Brandon Oaks, Pilgrim Baptist Church and Dollar
General.
Fines and Forfeitures declined 19.9% or $146,000 from the prior year as a result of
reduced fees associated with collections of delinquent taxes.
Intergovernmental revenues grew 5.2% or $1 .4 million. Local Aid to the Commonwealth
was eliminated, having a positive effect on revenues, based on action during the 2013
General Assembly session. Also contributing to the increase in this category was
increased street maintenance funding. The increase was partially offset by lower
Comprehensive Services Act expenses related to lower adult care and subsidized
adoption expenditures.
Internal Services grew 19.0% or $249,000 over FY13 primarily related to earlier
reimbursement from the Risk Management Fund for occupational health services
charges.
Transfers From Other Funds increased 115.3% or $58,000 primarily related to a transfer
from the Capital Projects Fund for the purchase of Fire/EMS equipment. Transfers
between funds can vary from year to year based on activities that create interfund
transactions.
Expenditures:
The fiscal year 2014 adopted General Fund expenditure budget totaled $260.0 million
and included funding of approximately $1 .6 million to cover contracts and purchase
orders made during fiscal year 2013 but not paid by the end of that year, for a total of
$261 .6 million. Based on a $500,000 or 10% variance threshold at the category level,
variances are discussed as follows:
Honorable Mayor and Members of Council
March 3, 2014
Page 3
General Government increased 11 .3% or $889,000 over FY13. The main drivers of the
increase were the contract for employee health services, which was in place in FY14 but
not yet in the prior year and the timing of a payment for cable TV education access,
which was made in February in the prior year.
Public Safety was up 2.7% or $1 .1 million compared to FY13 primarily due to higher
personnel expenses and retirement contributions in the Fire and Police departments.
Public Works increased 5.9% or $965,000 from FY13. The increase was mainly related
to higher street paving and maintenance expenditures in the current year, portions of
which are reimbursed from the Commonwealth on a quarterly basis.
Community Development increased 24.3% or $853,000 over the prior year mainly
related to the Roanoke Valley Convention and Visitors Bureau's (RVCVB) marketing
initiative to increase the number of overnight visitors into the Roanoke area. This
initiative was partially funded by a 1 .0% increase in the Transient Occupancy tax,
effective January 1 , 2013.
Transfer to School Fund increased 2.5% or $1 .0 million as a result of an increase in
funding to Roanoke City Public Schools from the prior year.
Nondepartmental increased 17.1% or $584,000 compared to FY13 related to the timing
of a transfer to the Grant Fund, which was processed in March in the prior year. Also
contributing was an increase in the transfer to the Capital Projects Fund related to the
FY 2014-2018 Capital Improvement Plan.
Civic Facilities Fund
In January 2014, the Civic Center held 27 events with 31 ,601 attendees. Compared to
the budget for FY14, this was four events and 4,120 attendees more than expected.
Compared to January of the prior year, the total number of events and attendees
decreased, with one less event and 7,964 less attendees. The programming at the Civic
Center covers a wide variety of entertainment events which can cause comparisons
between years to vary widely. Event highlights for January included a concert by Lady
Antebellum, a World Wrestling Entertainment show, the Roanoke Home and Garden
Show, and six Virginia Tech hockey games.
In FY14 to date, there have been 147 events with 106,819 attendees. Overall
attendance has decreased 20.1% or 26,865 compared to the prior year and the number
of events has decreased by seven.
Operating Revenues for the fiscal year decreased 2.7% or $96,000 compared to the prior
fiscal year and Operating Expenses increased by 0.8% or $37,000. The year-to-date
Honorable Mayor and Members of Council
March 3, 2014
Page 4
Operating Loss for the Civic Center was $1 ,123,000. This was an additional loss of
13.5% or $133,000 compared to FY13.
Through January, the net operating loss for Global Spectrum, which manages the Civic
facilities, has underperformed $148,000 compared to their FY14 operating budget.
However, Global Spectrum's current forecast projects that performance will meet 93.5%
of the established budget by the end of the fiscal year at approximately $41 ,000 less
than budgeted. The year-to-date operating loss through January was primarily due to
lower than expected attendance to major concerts, increased utilities expense, and
decreased display advertising revenues. Event income from major concerts was
$123,000 under budget as of January 31 , 2014 due to lower than expected attendance
and an event that did not occur. Utility expense was $1 38,000 over budget due to
increased utility costs and expenses from several water leaks. Savings from recent
HVAC and electrical upgrades will have positive impacts in the future, as will conversion
to LED lighting. Display advertising was under budget by $51 ,000 in FY14.
A new Governmental Accounting Standards Board (GASB) statement (No. 65) changed
the way certain debt-related costs were reported. These costs were previously
amortized over the life of the debt. In accordance with the statement, these
expenditures must be recognized within the year incurred and no longer amortized.
The Civic Center implemented GASB statement 65 during FY14. As a result, the Civic
Center reported a one-time interest expense of $120,000 in FY14.
In December, the City's General Fund transferred $1 ,017,000 to the Civic Center to fund
operations. This amount represents one half of the FY14 budgeted subsidy for the Civic
Center. Change in Net Position for FY14 was a decrease of $485,000, compared to a
FY13 decrease of $229,000, a deterioration of $256,000. This deterioration was
partially the result of the one-time interest expense outlined above. Excluding the one-
time interest expense, Change in Net Position deteriorated $1 36,000 compared to FY13.
March programs include a concert by Darius Rucker, the Muscular Dystrophy Association
Car Show, the Broadway production HAIR, the Roanoke Valley Gun Show, and a
performance by the Roanoke Symphony Orchestra.
Parking Fund
The City's Parking Fund operates seven garages and six surface lots with a total FY14
budget of $3.3 million. While each facility generates varying levels of income or loss,
the Parking Fund as a whole meets all cash flow needs, including debt service, without a
General Fund subsidy and generates sufficient working capital to fund facility
improvements and repairs.
Honorable Mayor and Members of Council
March 3, 2014
Page 5
FY14 year-to-date operating revenues through December increased 1 .8% or $33,000
compared to FY13. The Center in the Square Garage saw a significant increase in
revenue from short-term parking. Campbell Garage and Market Lot also showed strong
performance. An increase in residential parkers at the Church Avenue Garage partially
offset lost revenue that accumulated earlier in the fiscal year. In total, seven parking
facilities are outperforming FY13, and six are not. Operating revenues, excluding on-
street parking tickets and special projects, remained level in FY14 with a $2,000 or 0.1%
decrease compared to FY13. On street parking ticket revenues declined about $26,000
or 12.0%.
Operating expenses have increased 8.8%, or $86,000, during FY14 in comparison to the
prior fiscal year. This was primarily due to an increase in special projects expense and
professional services expense.
A new Governmental Accounting Standards Board (GASB) statement (No. 65) changed
the way certain debt-related costs were reported. These costs were previously
amortized over the life of the debt. In accordance with the statement, these
expenditures must be recognized within the year incurred and no longer amortized.
The Parking Fund implemented GASB statement 65 during FY14. As a result, the
Parking Fund reported a one-time interest expense of $119,000 in FY14.
Excluding the one-time interest expense adjustment, the Parking Fund overall net
position decreased $57,000. With the recognition of interest expense, the overall net
position decreased $176,000, compared to an increase of $9,000 in the prior year.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 12.5% for the fiscal year-to-
date through January 2014, which reflects gains in the domestic equity, international
equity, convertible bond, real estate, fixed income, and alternative asset categories of
investments. Investment performance for this period was above the Policy Portfolio
benchmark performance of 10.3% due to performance in several of the above listed
investment allocations. Pension Plan investment decisions are made with a long-term
view, and the Roanoke Plan has outperformed its benchmark in all measures. For the
seven month period ending January, 2014 Plan Net Assets increased $27.5 million. This
was a result of $7.2 million in employer contributions and $39.1 million in net
investment gains offset by $18.8 million in benefit payments and Plan administrative
expenses. Benefits paid to participants increased 3.7% due to a combination of a 1 .4%
cost of living adjustment provided to eligible retirees effective July 1 , 201 3 and higher
retirement allowances having been earned by more recent retirees.
Honorable Mayor and Members of Council
March 3, 2014
Page 6
Roanoke City Public Schools
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one-month lag compared to City results
based on the timing of School Board and City Council meetings. Accordingly, this report
includes results through December. The School Fund amounts as presented in this
report correspond with amounts reported to the School Board on February 1 1 , 2014.
Revenues:
School Fund revenues increased 1 .9% or $1 .3 million compared to FY13.
State Revenue increased 4.3% or $943,000 due to the increase in Average Daily
Membership (ADM) (number of children in attendance).
Other Revenue decreased 29.8% or $614,000 mainly due to payments on a note from
the sale of the bus fleet received in the prior year. The final payment on the note was
received in June of 2013.
Transfer from the City of Roanoke increased 3.3% or $1 .2 million as a result of an
increase in funding from the City to Roanoke City Public Schools.
Transfer from Food Service Fund increased 20.0% $25,000 due to a timing difference,
which will be rectified in the next month.
Expenditures:
School Fund expenditures increased 1 .7% or $1 .3 million compared to FY13.
Instruction expenditures increased 1 .5% or $669,000 primarily related to increased
salary and benefit costs, and more students served through the Roanoke Valley Regional
Program in FY14.
Administration, Attendance and Health expenditures increased 11 .8% or $743,000 also
related to increased salary and benefit costs. In addition, the payment for the
Community College Access Program was made in the first quarter of FY14. This
payment was made later in the prior year.
Transportation expenditures decreased 13.3% or $670,000 compared to prior year. In
September FY13, an additional month of expense was included which was corrected in a
subsequent month. This timing difference will be rectified in the second half of the
fiscal year.
Honorable Mayor and Members of Council
March 3, 2014
Page 7
Operations and Facilities expenditures increased 13.7% or $917,000 primarily related to
higher facility costs in the current year.
Closing
In closing, recent national indices reflected a slowdown in economic growth. The U.S.
Economy added 113,000 jobs in January and US unemployment rate fell to 6.6%, both
results weaker than economists had expected. The Roanoke City unemployment rate
was 6.1% in November, the lowest since January 2009. Americans' optimism about their
future prospects was tempered by concern over their current finances. The Federal
Reserve is continuing its policy to hold interest rates at all-time lows and predicts this to
continue at least thru late 2014.
Fiscal 2014 revenues through January were up 1 .7% compared to the prior year, but
expenditures outpaced the prior year at a deeper level, but within budget. The increase
in the expenditures was partially related to the timing of several large contracts and
payments for services. The City's financial performance will continue to be carefully
monitored by the various departments which are involved with oversight of the City's
budgeting and financial processes.
Please contact me with any questions you have on these financial statements.
Sincerely,
Ann Shawver
Director of Finance
Attachments
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
CITY OF ROANOKE,VIRGINIA
GENERAL FUND
FOR THE SEVEN MONTHS ENDED JANUARY 31,2014
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue Actual(Restated) Actual Percent of
Revenue Budget July 1- January 31 July 1- January 31 FY14 vs FY13 Budget
Revenue Source Budget Variance 2013-2014 2012-2013 Variance Received
General Property Taxes $ 105,388,000 $ (63,729,298) $ 41,658702 $ 41,764,922 (0.3%) 39.5%
Other Local Taxes 74,518,000 (46,035,978) 28,482,022 28,421,349 0.2% 38.2%
Permits,Fees and Licenses 1,034,000 (364,129) 669,871 605,585 10.6% 64.8%
Fines and Forfeitures 1,592,000 (1,005,465) 586,535 732,460 (19.9%) 36.8%
Revenue from Use of Money and Property 214,000 (135,655) 78,345 75,473 3.8% 36.6%
Intergovernmental 65,722,000 (37,352,654) 28,369,346 26,961,311 5.2% 43.2%
Charges for Services 8,508,000 (3,939,594) 4,568,406 4,486,973 1.8% 53.7%
Internal Services 2,507,000 (948,488) 1,558,512 1,309,244 19.0% 62.2%
Transfers From Other Funds 107,700 - 107,700 50,012 115.3% 100.0%
Miscellaneous Revenue 550,000 (250,256) 299,744 238,176 25.8% 54.5%
Total $ 260,140,700 $ (153,761,517) $ 106,379,183 $ 104,645,505 1.7% 40.9%
Note: Other Local Taxes and Intergovernmental Revenues have been restated for net transfers of Public Facilities Tax recorded in error as
Local Sales Tax relating to the Hotel Roanoke
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure Uncommitted July 1- January 31 July 1- January 31 FY14 vs FY13 Budget
Expenditures Budget Balance 2013-2014 2012-2013 Variance Obligated
General Government $ 14,194,008 $ 5,401,047 $ 8,792,961 $ 7,903,620 11.3% 61.9%
Judicial Administration 8,031,119 3,094,407 4,936,712 4,697,828 5.1% 61.5%
Public Safety 61,695,945 21,701,978 39,993,967 38,940,927 2.7% 64.8%
Public Works 26,033,964 8,818,187 17,215,777 16,250,927 5.9% 66.1%
Health and Welfare 36,939,920 16,017,570 20,922,350 20,591,773 1.6% 56.6%
Parks,Recreation and Cultural 9,699,067 3,619,138 6,079.929 6,007,787 1.2% 62.7%
Community Development 7,006,794 2,648,779 4,358,015 3,505,361 24.3% 62.2%
Transfer to Debt Service Fund 13,225,490 2,378,806 10,846,684 11,096,500 (2.3%) 82.0%
Transfer to School Fund 74,506,400 31,044,331 43,462,069 42,414,711 2.5% 58.3%
Nondepartmental 10,271,363 6,274,533 3,996,830 3,412,574 17.1% 38.9%
Total 261,604,070 $ 100,998,776 $ 160,605,294 $ 154,822,008 3.7% 61.4%
1
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2014
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Rentals $ 1,667,527 $ 2,000,624
Event Expenses 1,077,752 697,801
Advertising 75,083 91,858
Admissions Tax 234,064 240,821
Facility Surcharge/Ticket Rebate 225.601 235,896
Commissions 64,183 119,386
Ancillary 47,621 58,073
Miscellaneous 48,946 92,600
Total Operating Revenues 3,440,777 3,537,059
Operating Expenses
Personal Services 634,636 721,135
Operating Expenses 3,177,451 3,055,112
Management Fees 218,032 213,833
Depreciation 534,072 537,172
Total Operating Expenses 4,564,191 4,527,252
Operating Loss (1,123,414) (990,193)
Nonoperating Revenues/(Expenses)
Investment Income 54,592 33,278
Interest Expense* (433,567) (284,851)
Net Nonoperating Expenses (378,975) (251,573)
Loss Before Transfers and Contributions (1,502,389) (1,241,766)
Transfers and Contributions
Transfer from General Fund 1.017,097 1,013,068
Net Transfers and Contributions 1,017,097 1,013,068
Change in Net Position $ (485,292) $ (228,698)
* Interest Expense for FY 2014 includes a one-time adjustment of$120,000 for the implementation
of GASB statement 65.
2
CITY OF ROANOKE,VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2014
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Market Garage $ 281,065 $ 276,348
Elmwood Park Garage 292,983 341,673
Center in the Square Garage 204,077 171,705
Church Avenue Garage 313,581 337,260
Tower Garage 222,743 214,850
Gainsboro Garage 74,295 76,822
Campbell Garage 72,395 50,681
Williamson Lot 50,406 52,635
Higher Ed Center Lot 33,924 33,212
Market Lot 16,879 12,234
Elmwood Lot 46,040 53,136
Warehouse Row Lot 17,290 21,612
West Church/YMCA Lots 17,513 15,324
Off Street Parking Violations(All Locations) 34,031 21,235
On Street Parking Violations 189,653 215,432
Other Income 60,533 -
Total Operating Revenues 1,927,408 1,894,159
Operating Expenses
Operating Expenses 1,064,347 978,431
Depreciation 576,150 569,670
Total Operating Expenses 1,640,497 1,548,101
Operating Income 286,911 346,058
Nonoperating Revenues/(Expenses)
Investment Income 43,008 31,003
Miscellaneous - 17.455
Interest Expense* (494,781) (385,776)
Net Nonoperating Expenses (451,773) (337,318)
Income/(Loss) Before Transfers and Contributions (164,862) 8,740
Transfers and Contributions
Transfer to Capital Projects Fund (11,280)
Net Transfers and Contributions (11,280) -
Change in Net Position $ (176,142) $ 8,740
* Interest Expense for FY 2014 includes a one-time adjustment of$119,000 for the implementation
of GASB statement 65.
3
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31,2014
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31,2014
BALANCE AT BALANCE AT BALANCE AT
DECEMBER 31,2013 RECEIPTS DISBURSEMENTS JANUARY 31,2014 JANUARY 31,2013
CONSOLIDATED FUNDS $ 51,043,825.31 17,104,193.17 $27,088,314.42 $ 41,059,704.06 $ 43,072,544.57
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE,VIRGINIA,FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JANUARY 31.2014 THAT SAID FOREGOING:
CASH
CASH IN HAND $10,771.37
CASH IN WELLS FARGO BANK 8,182,830.32
CASH IN VALLEY BANK 2,949.10
CASH IN HOMETOWN BANK 0.00
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 2,761,403.02
SMITH BARNEY GOVERNMENT MONEY MARKET FUND 1,012,764.11
CERTIFICATES OF DEPOSIT 5,008,512.75
U.S.AGENCIES 2,000,000.00
VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 7,001,303.55
VALLEY BANK MONEY MARKET 10,079,169.84
VIRGINIA INVESTMENT POOL 5,000,000.00
TOTAL $ 41,059,704.06
/ .Y /
February 25, 2014 1&,. �,�
RICK HALE,CHIEF DEPUTY TREASURER
4
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET POSITION
FOR THE SEVEN MONTHS ENDED JANUARY, 2014
(UNAUDITED)
FY 2014 FY 2013
Additions
Employer Contributions $ 7,201,413 $ 6,122,377
Investment Income
Net Appreciation in Fair Value of Investments 34,314,760 30,165,617
Interest and Dividend Income 5,291,339 4,251,023
Total Investment Gain 39,606,099 34,416,640
Less Investment Expense 533,700 477,311
Net Investment Gain 39,072,399 33,939,329
Total Additions $ 46,273,812 $ 40,061,706
Deductions
Benefits Paid to Participants $ 18,358,280 $ 17,708,639
Administrative Expenses 425,283 307,035
Total Deductions 18,783,563 18,015,674
Net Increase 27,490,249 22,046,032
Plan Net Position Available for Benefits:
Fund Balance July 1 347,126,105 320,545,500
Fund Balance January 31 $ 374,616,354 $ 342,591,532
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET POSITION
JANUARY 31, 2014
(UNAUDITED)
FY 2014 FY 2013
Assets
Cash $ 1,242,182 $ 1,398,705
Investments, at Fair Value 375,984,914 343,744,053
Accounts Receivable 19,186 -
Due from Other Funds 159 159
Total Assets $ 377,246,441 $ 345,142,917
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ 2,629,151 $ 2,545,381
Accounts Payable 936 6,004
Total Liabilities 2,630,087 2,551,385
Plan Net Position Available for Benefits $ 374,616,354 $ 342,591,532
6
CITY OF ROANOKE,VIRGINIA
SCHOOL GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31,2013
STATEMENT OF REVENUE
(UNAUDITED)
Current Actual Actual Percent of
Revenue July 1 -Dec 31 July 1 -Dec 31 Budget FY14 vs FY13
Revenue Source Budget 2013-2014 2012-2013 Received Variance
State, Excluding Sales Tax $ 57,321,715 $ 23,016,012 $ 22,073,218 40.2% 4.3%
State Sales Tax 13,000,000 6,080,571 6,310,418 46.8% (3.6%)
Federal Revenue - - 38,870 na (100.0%)
Other Revenue 4,800,000 1,450,778 2,065,245 30.2% (29.8%)
Transfer from the City of Roanoke 74,506,400 37,567,705 36,350,511 50.4% 3.3%
Transfer from Food Service Fund 300,000 150,000 125,000 50.0% 20.0%
Total $ 149,928,115 $ 68,265,066 $ 66,963,262 45.5% 1.9%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure July 1 -Dec 31 July 1 -Dec 31 Budget FY14 vs FY13
Expenditures Budget 2013.2014 2012-2013 Obligated Variance
Instruction $ 104,290,337 46,467,934 $ 45,799,291 44.6% 1.5%
Administration,Attendance and Health 12,280,525 7,041,041 6,297,963 57.3% 11.8%
Transportation 10,184,460 4,372,010 5,041,519 42.9% (13.3%)
Operations and Facilities 15,839,119 7,594,859 6,678,142 48.0% 13.70/0
Debt Service 15,523,945 9,289,767 9,722,627 59.8% (4.5%)
Transfer to Athletics Fund 1,591,000 795,500 750,000 50.0% 6.1%
Total $ 159,709,386 75,561,111 $ 74,289,542 47.3% 1.7%
Note: The Food Services and Athletics Funds are not included in this financial statement.
7
7.b. 1 .
City of Roanoke
Financial Report
Seven Months Ended
January 31 , 2014
FY14 General Fund Overview
• FY14 revenues have increased 1 .7%, lagging the budgeted
increase of 2. 1 % as a result of local tax underperformance through
January.
•The revenue projection for FY14 is $1 . 1 million below the adopted
budget.
• Expenditures YTD have increased 3.7% over the prior year primarily
related to higher personnel costs (2% pay raise effective July 2013, a
1 % pay increase to offset a 1 % retirement health savings
contribution and a 2.5% increase in the employer's retirement
contribution rate) and increased funding to Roanoke City Public
Schools.
• Mid-year reductions have been made to ensure sufficient off-set for
revenue shortfall.
Sales Tax Decline
FY14 Revenue Estimate $20.018 M
11.0
10.0
9.0
8.0
C 7.0
0 6.0
= 5.0
4.0
3.0
2.0
1.0
0.0
6 Months Ended 12/31
• Prior YTD Actual ❑ YTD Budget • YTD Actual
• Sales tax revenues declined 2. 1 % compared to prior year as adjusted
for the reclassification of public facilities tax recorded as sales tax in
error and the timing of a payment from one major account.
• Strong retail performance in FY13 related to activity that followed the
derecho event was not repeated in FY14.
3
Meals Tax
FY14 Revenue Estimate $ 13.301 M
7.0
6.0
N 5.0 -
• 4.0
3.0 -
2.0 -
1.0 -
0.0 6 Months Ended 12/31
• Prior YTD Adjusted ❑ YTD Budget • YTD Actual
FY14 revenue was 2.9% higher than FY13, but
slightly behind YTD budget.
4
•
Lodging Tax Growth
FY14 Transient Occupancy Tax Revenue Estimate $3.793 M
2.50
2.00
0 1.50
1.00
0.50
0.00
7 Months Ended 1/31
• Prior YTD ❑ YTD Budget • YTD Actual
Effective January 2013, the Lodging tax rate increased
1 .0% . Adjusted for the rate change, Lodging tax revenue
increased 3.7% over FY13, and 1 .3% over budget.
5
Admissions Tax Exceeding .1._
Budget and Prior Year
FY14 Admissions Tax Revenue Estimate $0.430 M
0.30
0.25
U) 0.20
.2 0.15
0.10
0.05
0.00
7 Months Ended 1/31
• Prior YTD ❑YTD Budget • YTD Actual
Admissions tax revenue increased 11 .3% over FY13 and is
7. 1 % higher than budget. Movie theater and events
attendance both credited for this growth .
6
. .
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$70
N• $60
0
$50
▪ $40
N
▪ $30
R
$20
co
$10
Target Actual
7 Mo Ended 1/31
Fiscal Year savings projected to exceed budget by
$125,000. YTD expenditure is .6% or $385,000 ahead of
target.
Workers' Compensation
Expenses Above Target
y$1 ,500
$1 ,000
y
$500
� $p
Target Actual
7 Mo Ended 1/31
YTD expense is 19% or $188,000 above target of
$977,000. The increase was due to the payments of
several older claims with ongoing costs.
8
•
Comprehensive Services Act (CSA)
Expenses Below Target
$6.0
y $4.0
o $2.0
FY 2013 Actual FY 2014 Actual Target
7 Mo Ended 1/31
YTD expenses are 9% or $450,800 below target of
$4.9M. Lower expenditures are related to lower adult care
and subsidized adoption expenditures and the
reclassification of CSA expenses from IV E costs in the
prior year. 9
Residential Juvenile Detention
Expenses Above Target
$1 ,000
N $750
$500
O $250
I- $Q i
Target Actual
7 Mo Ended 1131
YTD expense 6% or $38k above target of $612,000 due to
a higher population of juveniles related to stricter
sentencing to a detention facility versus alternative means
such as home monitoring. ,�
Solid Waste Tipping Fees
Below Target
$1 ,500
U)
3$1 ,000
U)
0
-c $500
$0
Target Actual
7 Mo Ended 1/31
YTD costs are 2.0% or $25,400 above target of $ 1 .2M .
11
Motor Fuel Expenses -41-
Above Target
$1 ,000
`T) $soo
� ,@
V25O
Target Actual
7 Mo Ended 1131
YTD expense 16% or $128k above a non-seasonally
adjusted target of $789k. Increase above target is
attributed to storm debris clean up in July due to heavy
rain. Costs are controlled by practice of contracting for fuel.
12
Pension Plan Trust Outpacing Policy Benchmarks
in All Measurement Intervals
Roanoke Asset Allocation 1/31/14:
Performance Period Pension Plan Policy
US Equities 52.5%
One Month -2.07% -2.09%
Fiscal YTD 12.47% 10.26% Real Estate 2.5%
One Year 16.87% 14.18% Balanced 1 .4%
Three Years 11.76% 10.62% Convertibles 4.3%
Five Years 15.81% 14.31% International Equities 19.0%
400 : US Fixed Income 14.2%
I r t3 Low (2/28/09)
350 iirMillro , I • 6/30/08 International Emerging
300 Li 6/30/09 Equities 3.2%
I. 1 • 6/30/10
250 I ❑ 6/30/11
Infrastructure Funds 2.9%
I o 200 ' ❑ 6/30/12 Total Allocation 100.0/o I 150 ■ 6/30/13
I ' ' 0 1/31/14
100 Pension Plan assumed rate of return is
Market Value Assets El High (10/31/07) 7.75%
(Millions)
13
City unemployment rate in November was
6 . 1 % , the lowest since January 2009
8.0%-' • Jun 12
7.0%
7.0% -- ❑ Sep 12
6.0% /11111Or
64% n Dec 12
5.0%
• Mar 13
� I
4.0% — n Jun 13
3.0%
El Nov 13
Roanoke City VA US
November US and Virginia unemployment rates
were 7.0% and 5.4% , respectively.
14
•
City Performance Lagging
Through January
• Total expenditures through January are slightly
ahead of budget partially due to several early
contract payments in FY14.
• Cost reductions across the departments were
implemented to ensure expenditures remain
below anticipated revenue level.
• Pension Plan is performing above policy target at
all measurement intervals.
• City's unemployment rate down to five year low
CITY OF ROANOKE
.. t'` OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk(aroanokeva.goy JONATHAN E.CRAFT,CMC
Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
Your communication recommending the City Code be amended to establish the Mill
Mountain Advisory Board and dissolve the Mill Mountain Advisory Committee, was before
Council of the City of Roanoke at its regular meeting held on Monday, March 3, 2014.
Following discussion, the matter was tabled until the March 17, 2014, Council Meeting at
2:00 p.m.
Sincerely,
„..i.„, mO'
S ephanie M. Moon,, MM M
City Clerk
SMM:jec
Enclosures
pc: Christopher P. Morrill, City Manger
Ann H. Shawver, Director of Finance
P1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending Chapter 24, Code of the City of Roanoke (1979), as
amended, by adding the following new Article V; dispensing with the second reading by title of
this Ordinance; and establishing an effective date.
WHEREAS, by Resolution No. 16631, adopted September 7, 1965, City Council
established Mill Mountain Development Committee for the purpose of advising, assisting, and
making recommendations regarding the development of Mill Mountain Park;
WHEREAS, Council designated seven (7) persons to serve on Mill Mountain
Development Committee, including the Mayor, the City Manager, the City Auditor, the Director
of Parks and Recreation, the President of the Roanoke Council of Garden Clubs, and the
President of the Roanoke Junior Women's Club;
WHEREAS, by Resolution No. 23074, dated July 6, 1976, City Council continued the
existence and operation of twelve (12) ad hoc committees, including Mill Mountain
Development Committee, as ad hoc committees, and expressly dissolved all other ad hoc
committees created by City Council;
WHEREAS, by motion adopted at a regular session of City Council held on March 17,
1997, City Council approved the mission and vision statements adopted by the Mill Mountain
Development Committee and changed the name of such committee to the Mill Mountain
Advisory Committee;
WHEREAS, Mill Mountain Advisory Committee currently has nine (9) members and the
Mayor as ex officio, continues to meet on a regular basis, and submits an annual report and
1
recommendations to City Council consistent with its mission "regarding appropriate maintenance
and improvement for Mill Mountain Park;"
WHEREAS, by Ordinance No. 38862-062110, adopted June 21, 2010, City Council
authorized the conveyance of a perpetual conservation easement to Virginia Outdoors
Foundation and Western Virginia Land Trust (now known as Blue Ridge Land Conservancy)
that would encumber approximately 537.2798 acres of the approximately 568.0058 acres of land
owned by the City within the Mill Mountain area;
WHEREAS, by deed of gift of easement dated June 23, 2010, the City granted the
perpetual conservation easement to Virginia Outdoors Foundation and Western Virginia Land
Trust in order to preserve and protect the conservation value of the approximately 537.2798
acres of land subject to such conservation easement;
WHEREAS, the conservation easement expressly excluded approximately 30.7260 acres
of land owned by the City at Mill Mountain from the encumbrance and restrictions of the
conservation easement;
WHEREAS, over the past two (2) years City Council, members of Mill Mountain
Advisory Committee, and interested individuals have discussed the status of Mill Mountain
Advisory Committee;
WHEREAS, by motion adopted at a regular session of City Council held on February
18, 2014, City Council directed the City Attorney to prepare an appropriate measure to establish
Mill Mountain Advisory Committee as a permanent committee to advise City Council; and
WHEREAS, City Council has reviewed the proposed ordinance and City Council Report
dated March 3, 2014, submitted by the City Attorney, and City Council has determined that the
establishment of Mill Mountain Advisory Committee as an advisory board within the Code of
2
the City of Roanoke, with the duties and responsibilities set forth in the proposed ordinance, as
more particularly described in the City Council Report dated March 3, 2014, as submitted by the
City Attorney, is in the best interests of the City and its citizens and, in accordance with Section
63 of the Charter of the City of Roanoke, Virginia, Mill Mountain Advisory Board shall be
established as set forth herein.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 24, Public Buildings and Properties Generally, is hereby amended by
adding Article V. Mill Mountain Advisory Board, to read and provide as follows:
Article V. Mill Mountain Advisory Board
Sec. 24-104. Definitions.
The following terms shall have the following meanings when and as used in this article:
(a) "Board" shall mean the Mill Mountain Advisory Board as established by
Section 24-105.
(b) "Conservation Easement" shall mean the perpetual conservation easement
dated June 23, 2010, granted by the City to Virginia Outdoors Foundation
and Western Virginia Land Trust, and their respective successors and
permitted assigns, and any amendments thereto.; Tthe conservation
easement is recorded in the Clerk's Office of the Circuit Court of the City
of Roanoke, Virginia as Instrument No. 100006658.
(c) "Conservation Easement Property" means the approximately 537.2798
acres of land located at Mill Mountain and encumbered by the
conservation easement. The conservation easement property is also more
particularly described in the conservation easement and the plat referenced
in the conservation easement.
(d) "Excluded Property" means the approximately 30.7260 acres of land
owned by the city at Mill Mountain that is expressly excluded from and
not subject to the conservation easement. The excluded property is more
particularly described in the conservation easement and the plat reference
therein. The excluded property is depicted as as the "Property of the City
of Roanoke Not Included in Conservation Easement," on the plat that is
3
recorded in the Clerk's Office of the Circuit Court of the City of Roanoke,
Virginia at Map Book 1, Pages 3599-3606.
Sec. 24-105. Board established; composition.
(a) There is hereby established a Mill Mountain Advisory Board to be
comprised of nine (9) members none of who shall be a member of city
council. Pursuant to Section 2-282 of the code of the city, the Mayor shall
serve ex officio, as a nonvoting member. The presence or absence of the
Mayor shall not be counted in determining a quorum.
(b) In addition to the nine (9) members of the board appointed pursuant to this
article, the council shall appoint one (1) member of council to serve as a
nonvoting liaison between the city council the board. The term of such
council member shall be for three (3) years commencing July 1, 2014.
Thereafter, all terms shall be for a period of three (3) years; provided,
however, vacancies in this position shall be filled by the city council for
the unexpired portion of the term to be filled. If the city council member
liaison's tenure on city council should cease, the position shall be declared
vacant and the unexpired term shall be filled by city council. The city
council member liaison shall receive notice of all meetings of the board
and shall be entitled to participate in all of the deliberations and work of
the board.
Sec. 24-106 Appointment and terms of members.
Members of the board shall be appointed by the city council. Initially, three(3) members
shall each serve for a term of one (1) year ending June 30, 2015; three (3) members shall
each serve for a term of two (2) years ending June 30, 2016; and three (3) members shall
each serve for a term of three (3) years ending June 30, 2017. Thereafter, members shall
be appointed for terms of three (3) years, each terminating on June 30. Vacancies shall be
filled by the council for the unexpired portion of any term.
Sec. 24-107. Members not compensated.
The members of the board shall serve without compensation for their services as such
members.
Sec. 24-108. Selection of officers; meetings.
(a) The members of the board shall annually, as of July 1, select a chairman, a
vice-chairman and a secretary, and special meetings of the board shall be
held on call of the chairman, the vice-chairman, the mayor or of any three
(3) members of the board. The board shall schedule not more than six (6)
regular meetings in any one fiscal year and shall not schedule regular more
than one (1) regular meeting of the board during any two (2) calendar
month period.
4
(b) The chairman of the board shall be the presiding officer at all meetings.
The vice-chairman shall act on behalf of the chairman in the absence or
inability of the chairman to act.
(c) The secretary of the board shall keep minutes and records of all
proceedings of the board, prepare agendas for meetings, notify members
of meetings, arrange for legal notices of meetings, prepare all agenda
packages, and perform all other duties of a secretary. The director of the
department of parks and recreation shall designate a member of its staff to
assist the secretary in the perfonnance of these duties.
(d) The board may adopt bylaws with respect to the operation of the board
provided such bylaws are not inconsistent with this article.
Sec. 24-109. General functions and duties.
(a) Subject to the limitations set forth in this article, the board shall act solely
in an advisory capacity to advise council regarding the appropriate
maintenance and improvements of Mill Mountain Park. The board shall
also advise city council on development proposals that may be presented
to council regarding the conservation easement property that may be
permitted thereon pursuant to the terms of the conservation easement. The
board shall also provide advice and recommendations to the city council
regarding any amendments that may be proposed to be made to the
conservation easement that are presented to council.
(b) The board shall act solely in an advisory capacity on all other matters that
city council may refer to the board.
(c) The board shall provide regular reports to city council regarding the
recommendations and advice to council and shall provide an annual report
as required pursuant to section 2-285 of the code of the city.
Sec. 24-110. Limitation on authority.
(a) The board and its members shall have no authority to act for or on
behalf of city council, the city manager, any other officer of the city, or
any department of the city in any matter related to the discharge of its
duties, responsibilities or authorities of such department or officer. The
recommendations and advice made by the board to the city council are
advisory only and the city council shall act upon such recommendations
and advice as it shall determine.
5
(b) The board's duties and responsibilities are not exclusively assigned to the
board as other boards, commissions, and committees within the city have
assigned duties with respect to activities in, at, or around the Mill
Mountain Park area.
(c) City council reserves the right to appoint an ad hoc committee to review,
consider, and provide recommendations regarding any proposed
development within all or any portion of the excluded property. In the
event that city council appoints such an ad hoc committee, city council
shall designate two (2) members of the board to serve on such ad hoc
committee. In the absence of appointing an ad hoc committee for any
such proposal for development of all or any portion of the excluded
property, the board shall review, consider, and provide recommendations
to city council regarding any such proposal within the excluded property.
2. This ordinance shall be effective on and after July 1, 2014.
3. Pursuant to §12 of the Roanoke City Charter, the second reading by title of this
ordinance is hereby dispensed with.
ATTEST:
City Clerk.
6
'IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION repealing Resolution No. 16631 adopted September 7, 1965, which established Mill
Mountain Development Committee, now known as Mill Mountain Advisory Committee (the "Committee")
and thereby dissolving the Committee effective June 30, 2014, and expressing the appreciation of the Council
for the commitment, dedication, and efforts of the Committee and its members.
WHEREAS, the Council adopted Resolution No. 16631 on September 7, 1965, to create a committee
to be known as Mill Mountain Development Committee and the committee was charged with the duty "to
advise, assist, and make recommendations to the Council in the development of the City's Mill Mountain
Park," and the Council appointed members of the Committee;
WHEREAS, the Council adopted Resolution No. 23074 on July 6, 1976 to continue certain ad hoc
committees, including the Mill Mountain Development Committee and abolish all other ad hoc committees
created by the Council which were not specifically continued by Resolution No. 23074;
WHEREAS, the Council, by motion on March 17, 1997, approved (a) the Vision Statement and
Mission Statement presented to the Council by the Committee, and (b) the change in the name of the
Committee to Mill Mountain Advisory Committee;
WHEREAS, a substantial portion of Mill Mountain Park is now subject to a Conservation Easement;
WHEREAS, pursuant to Section 2.280 of the Code of the City of Roanoke, the Council has the
authority to establish ad hoc committees from time to time;
WHEREAS, the individuals who have served on the Committee have provided a valuable service to
the Council and the citizens of the City of Roanoke; and
K:\Measures\Mill Mountain Advisory Committee Abolishing 3 2014.DocLeisha Cook
WHEREAS, the Council has adopted an ordinance that creates the Mill Mountain Advisory Board to
provide the Council with respect to Mill Mountain Park and the Conservation Easement.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council hereby repeals Resolution No. 16631, adopted September 7, 1965, which created the
Committee and hereby dissolves the Committee effective June 30, 2014.
2. Council recognizes the contributions made by the Committee and its members to Council and
the citizens of the City of Roanoke and expresses the appreciation and gratitude for their service, commitment
and dedication to Mill Mountain Park.
3. The City Clerk is directed to forward an attested copy of this Resolution to the members of the
Committee.
ATTEST:
City Clerk.
K:\Measures\Mill Mountain Advisory Committee Abolishing 3 2014.DocLeisha Cook
a CITY OF ROANOKE
it �• Timothy R. Spencer
,wr-) j� OFFICE OF THE CITY ATTORNEY Steven J. Talevi
464 MUNICIPAL BUILDING Gary E. Tegenkamp
,, 215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595 David L. Collins
Heather P. Ferguson
Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: ciryarty @roanokeva.gov
March 3, 2014
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Re: Mill Mountain Advisory Committee
Dear Mayor Bowers and Council Members:
Background:
At the February 18, 2014 regular session of City Council, Nancy V. Dye, Chair of the Mill Mountain
Advisory Committee, requested that City Council establish Mill Mountain Advisory Committee as a
permanent or standing committee. City Council directed the City Attorney to prepare an appropriate
measure to take such action and present that measure to City Council at its regular session on Monday,
March 3, 2014.
Mill Mountain Advisory Committee has been in existence since 1965 when City Council adopted
Resolution No. 16631 on September 7, 1965, to create an ad hoc committee known as Mill Mountain
Development Committee for the purpose of advising, assisting, and making recommendations to City
Council regarding the development of Mill Mountain Park. In 1976, City Council adopted Resolution
No. 23074 on July 6, 1976, that continued the existence and operation of certain ad hoc committees,
including Mill Mountain Development Committee. In 1997, City Council changed the name of the
committee to its current name, Mill Mountain Advisory Committee. Mill Mountain Advisory
Committee has continued to operate as an ad hoc committee of City Council to provide advice and
recommendations regarding the maintenance and improvement of Mill Mountain Park.
In 2010, City Council authorized the grant of a conservation easement that would encumber
approximately 537.2798 acres of the Mill Mountain area. At the time, the City owned approximately
568.0058 acres of land in the Mill Mountain area that are depicted as thirteen (13) separately identified
tax lots within the City. Pursuant to Ordinance No. 38862-062110, the City granted the conservation
easement to Virginia Outdoors Foundation and Western Virginia Land Trust (now known as Blue
Ridge Land Conservancy). The conservation easement expressly excludes portions of six (6) City
owned parcels from the encumbrance and restrictions of the conservation easement. The portions of
these six (6) parcels include approximately 30.7260 acres of land. The conservation easement imposes
restrictions on any development within the easement area, including limitations on building
construction and subdivision of the parcels subject to the conservation easement.
Pursuant to Section 63 of the City Charter and Section 2-280 of the City Code, City Council may
establish citizen boards, authorities, commissions, and committees to advise City Council regarding
matters delegated to such entities. As a part its authority, City Council may establish the purposes,
duties and responsibilities of advisory board, commissions, authorities, and committees. City Council
may also establish ad hoc committees for particular purposes. Pursuant to Section 2-297 of the City
Code, three permanent committees of City Council are established; audit committee, personnel
committee, and legislative committee. Each of these permanent committees of City Council restricts
membership to the committee to Council Members, other than the legislative committee that includes
two (2) members of the Roanoke City School Board.
Recommendation:
The City Attorney recommends to City Council to adopt an ordinance to amend Chapter 24 of the City
Code to enact Article V for the creation of the Mill Mountain Advisory Board (Board), effective July 1,
2014. The Board will replace the current Mill Mountain Advisory Committee. The Board will have
specific duties and responsibilities that have been refined to recognize the creation of the conservation
easement in 2010 and the impact that the conservation easement has for most of Mill Mountain Park.
In addition, the proposed ordinance will allow City Council to establish an ad hoc committee to review
any development proposals within the portions of Mill Mountain excluded from the restrictions and
encumbrance of the conservation easement. The proposed ordinance requires City Council to appoint
two (2) members of the Board to serve on this ad hoc committee. In the event that City Council does
not create an ad hoc committee for such purpose, the Board will review any such development
proposals and provide advice and recommendation to City Council. The Board will act solely in an
advisory capacity to City Council. As a new board, each member of the Board will be subject to term
limits of three consecutive terms, beginning July 1, 2014.
In order to effectuate this action, City Council will need to repeal Resolution No. 16631 that created
Mill Mountain Development Committee, now known as Mill Mountain Advisory Committee, and
dissolve Mill Mountain Advisory Committee, effective June 30, 2014.
Requested action:
1. City Council adopt the proposed ordinance to create the Board, effective July 1, 2014, the form of
the proposed ordinance is attached to this City Council Report.
2. City Council adopt the proposed resolution to repeal Resolution No. 16631 and dissolve Mill
Mountain Advisory Committee, effective June 30, 2014, the form of the proposed resolution is
attached to this City Council Report.
Sincerely yours,
/CLOP , //
Daniel J. allagha
City Attorney
DJC/Isc
c: Christopher P. Morrill, City Manager,
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Stephanie Moon, City Clerk
Steven Buschor, Director, Parks and Recreation Department
StCITY OF ROANOKE
y"" OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
1'_.. Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk®roanokeva.gov JONATHAN E.CRAFT,CMC
Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
Your communication recommending the City Code be amended in regard to the Special
Business License Tax for fortune-telling and criminal penalty for failure to pay the annual
Special Business License Tax, was before Council of the City of Roanoke at a regular
meeting which was held on Monday, March 3, 2014.
Following discussion, the matter was tabled until the March 17, 2014, Council Meeting at
7:00 p.m.
Sincerely,
Step anie M. Moon, MMC k_-
City Clerk
SMM:jec
Enclosures
pc: Christopher P. Morrill, City Manger
Ann H. Shawver, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending and reordaining Section 19-74, Fortunetellers, and
Section 19-82, Criminal penalty, of Article III, Special License Taxation, of Chapter 19,
License Tax Code, of the Code of the City of Roanoke (1979), as amended, to lower the
current amount of the business license tax that may be assessed against persons engaged
in the business of fortunetelling to the maximum amount allowable under state law, and
making certain other changes consistent with state law; providing for an effective date;
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 19, License Tax Code, §19-74, Fortunetellers, and §19-82,
Criminal Penalty, Article III, Special License Taxation, of the Code of the City of
Roanoke(1979), as amended, is hereby amended to read and provide as follows:
Sec. 19-74. Fortunetellers Fortune-Tellers.
Effective January 1, 1980January 1, 2014, there is imposed upon every
person doing business in this city as a fortunetellerfortune-teller (as
defined on page a of "Guidelines") a license tax of t
. . • , !!.!! sne thousand dollars (51,000.00) per year. For
purposes of this license tax, the term "fortune-teller" is defined as any
person, who for compensation, shall pretend to tell fortunes, assume to
act as clairvoyant, or to practice palmistry or phrenology. This license
shall not be transferable.
Sec. 19-82. Criminal penalty.
Any person violating any provision of this article shall, upon conviction,
shall be guilty of a Class 23 misdemeanor and subject to the penalties set
forth in Section 18.2-11(bc), Code of Virginia (1950), as amended.
2. Pursuant to Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
3. This Ordinance shall become effective and be retroactive to January 1,
2014, upon its passage.
ATTEST:
City Clerk.
2
CITY OF ROANOKE
�
` Timothy R. Spencer OFFICE OF THE CITY ATTORNEY Steven J. Talevi
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW Gary E. Tegenkamp
ROANOKE, VIRGINIA 24011-1595 David L. Collins
Heather P. Ferguson
Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL: cityatty @roanokeva.gov
March 3, 2014
The Honorable David Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Re: Revisions to Sections 19-74 and 19-82 of the City Code
Dear Mayor Bowers and Members of Council:
Background:
Tracey Lockwood, an individual engaged in the business of fortune-telling in the City of Roanoke, contacted
various City officials regarding the special business license tax assessed to fortune-tellers transacting business
in the City. Ms. Lockwood asserted that this license tax is in excess of the maximum amount of$1,000 that
can be assessed under Section 58.1-3726 of the Code of Virginia. Ms. Lockwood also maintained that, as an
ordained "Minister of Divine, Empirical & Revisionary Metaphysics," demonstrating mediumship and
offering psychic readings "are an integral part of her religion and belief system." Ms. Lockwood contended
this special license tax was the only such tax "assessed to any business that affects a religious practice." Ms.
Lockwood suggested that City Council should consider establishing categories within the broad area of
fortune-telling, thereby setting a minimum annual special license tax of $50 for ordained ministers and
mediums and establishing a higher fee for other types of fortune-telling, or those individuals with less
"certifications" in that area.
The City Attorney reviewed this matter with the Commissioner of the Revenue. The Commissioner of the
Revenue noted that Roanoke County and Salem both assess a business license tax in the amount of$1,000.
After review, the Commissioner of the Revenue agreed that a revision to Section 19-74 of the City Code to
reduce the annual business license tax to the current state code maximum of $1,000 was appropriate. In
addition, an amendment to the section of City Code regarding the criminal penalty was also appropriate. The
changes in City Code should be made retroactive to January 1, 2014.
Recommended Action:
1. City Council find that it is in the best interests of the City to protect the general health, safety, and welfare
of the citizens of Roanoke that City adopt a special business license tax for fortune-tellers.
2. City Council adopt an ordinance that amends Sections 19-74 and 19-82 of the City Code to (a)reduce the
annual business license tax for fortune-telling to $1,000; and (b) reduce the criminal penalty for failure to
pay the annual business license tax for being engaged in the business of fortune-telling and all other
businesses where a special license is required, to a Class 3 misdemeanor. A form of the proposed ordinance
is attached to this City Council Report.
Please do not hesitate to contact me if you have any questions.
Sincerely,
1, / I, '
Daniel J. a laghan/
City Attorney
DJC/lsc
c: Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Ann H. Shawver, Director of Finance
Sherman Holland, Commissioner of Revenue
David L. Collins, Assistant City Attorney
Good Afternoon and Greetings Honorable Mayor Bowers and
Esteemed Members of City Council... a pleasure to see you all again.
I'm here regarding the proposed amendment to Ordinance 19-74 regarding the
special taxation for Clairvoyants and Fortunetellers in the City of Roanoke.
For those who may not know me... my name is Tracey Lockwood and I'm an
individual business owner in the City of Roanoke... I'm a working disabled
individual...
My business is unique... in the sense that it offers individuals an alternative way
to understand and cope with the stresses of life.... I'm a Medium...
Life... is stressful... People... are hurting. They are depressed,
economically stressed, traumatized by the cruelties of others and
grieving for those they have loved and lost...
According to NAMI (the National Alliance on Mental Illness)... Suicide
in America is more common than murder... it's the third leading
cause of death for ages 15 to 24 years... and veterans... represent
20 percent of all suicides nationally...
Approximately 42 million American adults live with anxiety
disorders... nearly 15 million suffer from major depression...
According to the 2012 National Survey on Drug Use and Health put out by the
US Department of Health and Human Services...
Alcoholism and substance abuse affects nearly a quarter of our
population that's one in four people binge drink or use illicit
substances...
More than 1 in 20 people in Roanoke City are unemployed...
These statistics are shocking.. and bottom line... is they cost us as a
nation... Billions of dollars are spent... for the care and treatment of
those that suffer... and in mitigating the devastating results...
I can't fix these realities of life... But I can, give people some tools and
ways of thinking to better cope with them...
The Statue of Liberty says " Give me your tired, your poor...Your
huddled masses yearning to breathe free;.. "
And, as a Minister... and as a Medium... I try to help...
People come to me... seeking answers about things that matter to
them in daily living.., wanting to connect with those that have gone on
to the other side... or to better understand their own spiritual gifts....
I love what I do... and my Clients respond deeply to what they
experience in session.
They thank me for closure, for a deeper understand, for helping them
feel better about themselves, for giving them a fresh perspective with
which they can better cope, . They send me their friends and family...
and they come back.
You may not understand what it is that I do... but what I do helps
people...
In Roanoke 40 years or so ago there were some people that came to
our city claiming to offer answers and to tell the fortunes of those who
would sit... Unfortunately they were not ethical and they did not serve
in love...
As a consequence, the city imposed a stringent business licensure
fee to help protect the citizens of Roanoke from fraud.
Today, things have changed. There ARE alternative avenues for
people to better their lives... green initiatives... bike paths,
neighborhood groups, massage therapy, meditation, chiropracty and
yes.... intuitive counseling.
To the best of my knowledge, there are only two other businesses
besides mine in this particular tax category... but the $1000 "special
license fee" that is proposed is unsustainable to any new business
owner.... It is, in fact, roughly equivalent to a grocery business in
Roanoke grossing $5 M in sales.
The proposed tax amendment is alleged to protect the health and
welfare of the citizens of Roanoke.... But does it?
My Clients attest to the fact that my services offer them comfort and
counsel...
And as to controlling potential fraud with a higher fee... there is no
evidence that this has been effective... in fact, one might argue, that
for those that might be unethical it their practices, the fee might
actually create the opposite effect
I can not think of another example of a business in the City of
Roanoke that is penalized for the alleged malpractice of other
business owners...
I'm sure that we could each tell, with great emotion a story of a
contractor or salesperson that was less than honest when performing
their work or selling their wares... But they are not saddled with
crippling fees. They are left to be dealt with by law enforcement and
the better business bureau.
Please. don't punish my business for the actions of others...
I ask that the proposed amendment to the ordinance be accepted as
recommended by council with the following changes:
That the business licensure fee be reduced to $50/year plus taxation
according to actual earnings
...and that those that have paid above state limit in the past years be
reimbursed the $200 per annum overage for as long as they have
over-paid it.
Would those that agree to this equalization of fees to $50/year please
quietly stand to signify your support.
Thank you please be seated.
Thank you Mayor and Council for allowing me to speak....
Y''TM CITY OF ROANOKE
oir, r ° OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
$ f Roanoke,Virginia 24011-1536
_ Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Mr. Max W. Davis
413 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Davis:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, March
3, 2014, you were appointed as a City representative of the Blue Ridge Behavioral
Healthcare, Board of Directors to replace Vincent Dabney for a term of office ending
December 31, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for
your willingness to serve the City of Roanoke as a City representative of the Blue Ridge
Behavioral Healthcare, Board of Directors.
Sincerely,
tittiaa,
Stephanie M. Moon, MM
City Clerk
Enclosures
pc: Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, 301 Elm Avenue,
S. W., Roanoke, Virginia 24016-4001, with application
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of March 2014, Max W. Davis was appointed as City
representative of the Blue Ridge Behavioral Healthcare, Board of Directors to replace
Vincent Dabney fora term of office ending December 31, 2016.
Given under my hand and the Seal of the City of Roanoke this fourth day of
March 2013.
. rgi
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
s— 215 Church Avenue,S.W.,Suite 456
lj Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Ms. Lauren E. Hartman
1918 Arden Road
Roanoke, Virginia 24105
Dear Ms. Hartman:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 3, 2014, you were appointed as a member of the Parks and Recreation Advisory
Board to replace Thomas Pettigrew for a term of office ending March 31, 2017.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board w/ application
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of March 2014, Lauren Hartman was appointed as a member of
the Parks and Recreation Advisory Board to replace Thomas Pettigrew for a term of office
ending March 31, 2017.
Given under my hand and the Seal of the City of Roanoke this fourth day of
March 2014.
F� o
City Clerk
CITY OF ROANOKE
.,.-t . OFFICE OF THE CITY CLERK
„�„x- 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
'- .:1-' Telephone: (540)853.2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Ms. Erin M. Dudley
35 Campbell Avenue, S. W., Apt. 304
Roanoke, Virginia 24011
Dear Ms. Dudley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 3, 2014, you were appointed as a member of the Parks and Recreation Advisory
Board to replace Christopher Pohland-Thomas for a term of office ending March 31, 2017.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act.”
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincerely,
4t} .;L> } - . Yr}Oh-)
Stephanie M. Moon, MMFC
City Clerk
SMM:jec
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board w/ application
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of March 2014, Erin Dudley was appointed as a member of the
Parks and Recreation Advisory Board to replace Christopher Pohland-Thomas for a term
of office ending March 31, 2017.
Given under my hand and the Seal of the City of Roanoke this fourth day of
March 2014.
tatbd jay 1_
n .
City Clerk O,r�>
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
----- Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
March 4, 2014
Mr. Christopher P. Morrill
City Manger
Roanoke, Virginia
Dear Mr. Morrill:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 3, 2014, you were re-appointed as the City Official of the Hotel Roanoke and
Conference Center Commission for a three-year term of office ending April 12, 2017.
Enclosed you will find a Certificate of your re-appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court of
the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your re-appointment and each member is required "to read and
become familiar with provisions of the Act."
Sincere)
m. fl \br
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
pc: Deborah J. Moses, Director, Hotel Roanoke Conference Center
Dr. Raymond D. Smoot, Jr., Secretary, Hotel Roanoke Conference Center
Commission, Chief Operating Officer and Treasurer, Virginia Tech Foundation,
Virginia Tech, 902 Prices For Road, Suite 4000, Blacksburg 24061
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the third day of March 2014, Christopher P. Morrill was re-appointed as the
City Official of the Hotel Roanoke and Conference Center Commission for a three-year
term of office ending April 12, 2017.
Given under my hand and the Seal of the City of Roanoke this fourth day of
March 2014.
City Clerk