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HomeMy WebLinkAboutMins 01/06/14 - 10/09/14 1 ROANOKE CITY COUNCIL-REGULAR SESSION January 6, 2014 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, January 6, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers-7. ABSENT: NONE. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft, Deputy City Clerk. SCHOOL TRUSTEES PRESENT: Annette Lewis, Suzanne P. Moore, Lori E. Vaught, Richard Willis, Jr., and Chairman Todd A. Putney-5. SCHOOL TRUSTEES ABSENT: William B. Hopkins and Mae G. Huff-2. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent; P. Steve Barnett, Assistant Superintendent of Schools for Operations; Timothy R. Spencer, Legal Counsel; and Cindy Poulton, Clerk to the Board. Mayor Bowers welcomed everyone to the joint meeting and extended New Year's wishes to the Members of City Council, City officials, Members of the School Board, School Division staff, and all others in attendance. Chairman Putney expressed appreciation for the Board to have the opportunity to engage with the Council on the School Division's progress; and he also expressed appreciation to the Council for providing the discussion topics in advance of the meeting. He requested discussion of the Division's Balanced Scorecard occur at the beginning of the meeting as he expected the information would serve as a good backdrop for the meeting's discussions. 2 Dr. Rita D. Bishop, Superintendent of Schools, presented an overview of the Balanced Scorecard, a tool unique to Roanoke City Public Schools (RCPS) that highlights, in one document, the Division's progress relative to student achievement, • teaching and learning, engaging the community, managing resources, and achieving the Division's vision. (For full text, see copy of Balanced Score Card on file in the City Clerk's Office.) Dr. Bishop reviewed student achievement data specific to school accreditation, Federal accountability, graduation rate, CTE, ninth grade retention, Advanced Placement, SAT, ACT, Forest Park Academy, and CCAP; and she highlighted data regarding student discipline, PTA membership, volunteer hours, gifts and contributions, grant awards, employee exits, and environmental stewardship. She stated that the decline in the number of accredited schools was directly related to changes made to the reading and writing SOL tests immediately prior to test administration in spring 2013; and noted that changes to the mathematics tests in 2012 resulted in improved math scores across all levels in 2013, adding that she expected the same to occur in reading and writing in 2014. Concerning the On-time Graduation Rate (OGR), Dr. Bishop pointed out that the increase in the graduation rate to 80 percent was significant for an urban school division; however, it was not yet good enough; and consistent improvement each year .,. was the Division's goal. Furthermore, she indicated her preference would be that both high schools have equal graduation rates, adding that even though William Fleming had experienced its share of trials and tribulations, there appeared to be a steady increase in its graduation rate statistics; and she would be elated when both high schools were over 83 percent. The Superintendent remarked that statistics support the fact that students who do not pass core curriculum classes in the ninth grade were most likely to not graduate from high school. She then called attention to the Career and Technical Education (CTE) offerings and the need to increase the number of courses available at William Fleming High School, adding that the intent was for both high schools to be equal on all fronts and she also noted that William Fleming has 350 fewer students, which impacts the total numbers when compared to Patrick Henry. In connection with comments by the Superintendent about the Career and Technical Education (CTE) offerings, Trustee Moore explained that the 2008/2009 credentials had been 69 for both schools and said increases had been remarkable. In addition, she thought transportation had been an issue because most of the labs were taught on the Patrick Henry campus, but the number of CTE offerings was increasing at the William Fleming campus and that would benefit students pursing advanced diplomas. 3 In an attempt to mitigate the effects of the transportation issue, under the leadership of Vice-Chair Moore, Dr. Bishop said that a full curriculum robotics program was being offered on the William Fleming campus and the number of students participating was doubling each year. She stated that an entrepreneurship program would be available, along with other offerings on both campuses in an attempt to groom students to become Roanoke City Public School teachers, with a primary focus on attracting minority students. Dr. Bishop called attention to Forest Park Academy and the 100+ graduates each year, which she attributed to school faculty's ability to identify students who were not successful in a traditional classroom setting. Council Member Bestpitch asked if those students who graduated from Forest Park Academy were included in the On-time Graduation Rate (OGR) statistics; whereupon, Dr. Bishop responded that the OGR numbers only included students who were able to graduate in four years, adding although she wished those students could be included in the OGR statistics; unfortunately, the rules do not allow it. Dr. Bishop reviewed comparative data for the Community College Access Program (CCAP), including new entrants, number of students who returned for their second semester, number of students who returned for their second year, and the number of students who graduated. She also noted that 108 students entered the program in the fall of 2013, a significant increase over the previous three years, adding that Virginia Western Community College had hired one of the Division's guidance counselors to monitor and provide additional assistance to high students enrolled in the CCAP. In connection with an effort to retain teachers, Dr. Bishop said she would like to help teachers obtain advanced degrees; unfortunately, there is only a small amount of funds available for that purpose. She also commented that there was an increasing population of students with special education needs. Chairman Putney added that the Balanced Scorecard was a tool that had evolved over the last six years, and the Board was pleased with the instrument as it reflected the Division's progress as well as its challenges. He stated that there was a keen sense of accountability, and the Balanced Scorecard provided a good way for the School Board and Administration to monitor progress and it was a good strategic management tool. Vice-Chair Moore emphasized the Roanoke City School Board's efforts with regard to financial and environmental stewardship as a means of supporting City Council's efforts in the abovementioned areas. She added that the School Administration was diligent in monitoring its fund balance. 4 Chairman Putney recounted the importance of ensuring students graduate and the impact that the graduate rate has on a community. He shared some statistical data, such as a 21 percent increase in the graduation rate of 13,000 students in the City of Roanoke could result in approximately $164 million of total additional taxes; and if the male graduation rate increased approximately 20 percent, murder and assault rates could drop at least by the same percentage. He continued that 75 percent of prison inmates were high school dropouts; and even those with a GED were more likely to be repeat offenders than those with a high school diploma; he added that 65 percent of individuals with 12 years of education live longer in all four subgroups by sex and race. Council Member Ferris congratulated Dr. Bishop on the increase of the On-Time Graduation Rate (OGR) and asked if he should be concerned about the huge drop-off in the number of students in the CCAP program who do not return or graduate; whereupon, Dr. Bishop responded that Roanoke City Schools had improved OGR because of the possibilities the Community College Access Program (CCAP) provides; and noted statistics were somewhat misleading inasmuch as there were many students who do not actually graduate from Virginia Western, but who enroll at four-year colleges and graduate or decide to earn the necessary Career and Technical Education (CTE) credentials to enter the workforce. In response, Dr. Bishop noted that this is information that will be gathered relative to the 108 students who entered the program in the current year. Council Member Bestpitch asked if it was possible that some of the students from CCAP may be working part-time or full-time jobs in addition to taking classes and may not have graduated yet; whereupon, Dr. Bishop indicated that CCAP has a requirement for students to carry a minimum number of credits and such instances would not likely be the case. Council Member Ferris inquired about exiting employees and if there were specific reasons given for leaving the School system; whereupon, the Superintendent stated that while she did not have specific percentages of individuals who left and for what reason, exit interviews were administered and there were individuals who did not feel they were a good match for an urban setting, adding the School system hires spouses of individuals attending the Carilion School of Medicine knowing the individual might only be with the Schools for a short time. She concluded that Roanoke City Schools was willing to hire those individuals because they usually have strong math and science skills. Council Member Trinkle interjected that he was aware of one individual who wanted to reside in Roanoke because his wife enjoyed working for Roanoke City Public Schools and he was currently seeking a residence in Roanoke. 5 Since Vice-Chair Moore was a retired school teacher, with expertise in urban education, Chairman Putney asked her what kind of benchmarks should be monitored when considering turnover at urban schools; whereupon, the Vice-Chair advised that the research indicated that turnover rates need to be addressed when they approach 15 percent, and exit interviews should be tailored to such, particularly when a specific school moves from a 9 to 12.5 percent rate. She indicated that an improving economy may have provided further mobility for the spouses of teachers and may have been a determining factor. Dr. Bishop insinuated that a little over one percent of staff turnover had been attributed to pregnancy and their decision to be stay at home moms. Council Member Lea inquired if salary was an issue; whereupon, Dr. Bishop replied that the Division has retained the number of employees that it has because of recent salary increases, including the Board's intentional efforts to address the "sag" for teachers, following a competitive analysis. Chairman Putney added that the Division continues to conduct competitive analysis using a specific peer group of other school divisions. He advised that one of the things the School Board would review in the upcoming year would be how far away from optimum compensation the School System had become; and that a new group had been identified for comparison, but the results were not always pleasant. Council Member Trinkle expressed appreciation for the efforts to monitor the Community College Access Program (CCAP) students, and mentioned that he looked forward to a status report on the 108 entrants, and also requested that the data include students not enrolled in CCAP specifically, but any student who attends Virginia Western from the City's high school. Dr. Bishop responded that the intention of the study was to track the students who were involved in CCAP. Dr. Bishop advised that the School Administration was working on a second scorecard, an Equity Scorecard that would show comparisons between African American and Caucasian students and encompass the Schools Equity Policy on goals and measurements. Mayor Bowers thought the Equity Score Card was an excellent idea, and suggested that it also include the Schools' Latino, Asian and 60 other ethnic groups due to the growing numbers. The Chairman spoke about the uniqueness of the Equity Policy to Roanoke City Public Schools and its use in the Board's decision-making process. Dr. Bishop noted that Trustee Huff was heading the committee that was working with Virginia Western Community College and Virginia Tech Carilion Medical School to create the Equity Scorecard; and she reminded everyone that Roanoke City Public Schools had a greater population of African American students than Caucasians or other ethnic students. 6 Council Member Price inquired as to when the Equity Scorecard would be available; whereupon, Dr. Bishop replied that the Scorecard was in draft form and would be available for presentation at the February School Board meeting. Due to the high number of students receiving free or reduced lunches, Council Member Trinkle asked if the numbers were trending one way or the other; whereupon, Dr. Bishop responded that the number of students receiving free lunches was at 74 percent and rising. Council Member Trinkle then inquired if there were predictions for the number of free or reduced lunches in the next one to two years; whereupon, Dr. Bishop replied that the solution to reducing the number of students receiving free or reduced lunches could be several years away based on the number of parents and siblings that do not have high school diplomas or GEDs. She implied that manufacturing jobs were needed in the Roanoke Valley, and she acknowledged the efforts of Total Action for Progress (TAP) and Goodwill Industries who were instrumental in meeting the needs of families in the Valley. In response to a question from Council Member Lea as to whether the Schools hired ex-felons, Dr. Bishop responded that the Virginia State Code prohibits the hiring of individuals convicted of a felony, particularly at the professional level. Timothy R. Spencer, Assistant City Attorney, legal counsel to the Roanoke City Schools, explained that City Schools only hire those individuals that meet the State requirements to ,,.,, become a teacher, however, consideration is given in other positions as to the type of conviction, the position that is being applied for and the time-frame of the conviction. He stated that the School Administration tries to give all applicants a fair opportunity even if they have a felony conviction. Mr. Spencer reiterated that there was a statutory bar for felons to become teachers and he noted that even misdemeanor child abuse could bar individuals from becoming coaches. Chairman Putney noted that there was a difference between employing individuals to work for the City and those for the school system. Council Member Lea concluded that it would be a focus for the City. The Superintendent encouraged him to include the City attorneys in the discussions. Chairman Putney appreciated the City's efforts in stepping up School funding over the past several years through the temporary implementation of the Meals Tax and a sustainable solution through a dedicated funding formula. Mayor Bowers said that two or three years prior, Roanoke City Schools would not have seen the improvements that appear on the current scorecard and he considered the investment in Roanoke City Schools to be a good one. Council Member Trinkle mentioned inquiries about the 120-day program for teachers, and asked about the Schools' early retirement program; whereupon, the Superintendent stated that because of funding issues, the program had been eliminated several years prior. He then asked if consideration would be given to reinstating the program; whereupon, Dr. Bishop indicated that a hybrid program would be logical to consider; however, it was not feasible unless the State provided additional funds. 7 Mayor Bowers was in favor co-curriculum participation for activities like student government, Kiwanis, sports and other activities and he asked if data regarding extra • curriculum activities existed. Dr. Bishop indicated that there were several reports that could be provided for those types of activities, particularly sport activities, and said information would be shared at a future meeting. Regarding childhood obesity and children not getting enough exercise, Mayor Bowers inquired if such information would be included in the equity report; whereupon, Dr. Bishop thought that such information would be more appropriately included in the co-curriculum report. She added that School staff would be meeting with representatives from the Virginia Cooperative Extension's 4-H program to continue educating students about proper nutrition; and staff had found that parents were educated about nutrition from students as they were on the ill effects of smoking. She emphasized that the greatest single factor in smoking reduction was when kids challenge their parents to quit and she hoped the same results would apply to nutrition and exercise. Mayor Bowers questioned if funding for teacher attainment should be addressed by the State; whereupon, she had not heard it discussed in Virginia, but agreed it should be a legislative manner. Mayor Bowers then recommended that the matter be discussed with the City's Legislative Committee. Focusing attention on school accreditation, Mayor Bowers was concerned about the decline in the number of accredited schools, stating that he believed that statistic was as important as the On-Time Graduation Rate (OGR). While agreeing with Mayor Bowers, Dr. Bishop explained that this was a direct result of the new reading and writing tests, and whereas mathematics test scores had previously declined, she added that mathematics scores were much higher this year with Roanoke City Schools performing better than many other divisions across the State. She anticipated the same outcome in reading and writing this year. Chairman Putney commented on the negative impact of standardized testing, saying the number of comments received from individuals related to the pressures on students, families and teachers with regard to standardized tests were significant; and he explained that the School Division tests a lot in preparation for the SOL tests so there is a gauge as to how students will perform. Mayor Bowers inquired if Pre-K instruction was under the School Board's supervision; whereupon, Dr. Bishop answered that it was and that the Schools has its own program and collaborative efforts with Carilion and the United Way, and that the Schools have a major voice in other preschool programs as well. 8 Noticing that there was no information specific to preschool on the Balanced Scorecard, Mayor Bowers requested a report regarding preschool. The Superintendent stated a report would be provided that included number of sites, number of students, and an analysis of student achievement for students who attended the Roanoke City Schools preschool as compared to students who attended another preschool and those who did not attend preschool. Vice-Mayor Rosen thought it was important for Pre-K curriculums, whether they were private, Montessori or churches, should adhere to the Roanoke City Schools curriculum in order for students to make an easier transition whether they stay in private or attend public schools. Dr. Bishop stated individuals in private preschools were invited to participate in the Schools preschool enrichment endeavors. Council Member Bestpitch inquired as to the Board's position on the recent Joint Legislative and Review Commission (JLARC) study regarding year-round schools. Chairman Putney said that the School Board had not formed an opinion or developed a policy in terms of year-round schools, however, the Board's goal was to improve results through an enhanced summer program known as RCPS Plus Program, which is a substantial effort towards improving students' test results and provided an exponential increase in summer school participation for all students and not just for remediation purposes. Dr. Bishop advised that Roanoke City Schools had received planning grant monies from JLARC for RCPS Plus because it was close to a year-round school, except that it is voluntary. She explained that research indicated that the typical year-round school with 45 days in school and 15 days out did not benefit urban students. She touted the benefits of RCPS Plus, noting data indicated that the participating students were doing better than those who did not participate. Indicating that the question was a matter of students retaining information, Council Member Bestpitch wanted to know if it was better to take more breaks throughout the year or better to take one break for a longer period of time during the summer months. Dr. Bishop answered that it was best to spend as much time on task as possible as long as it was interesting and engaging. Council Member Price asked for a summary of the timeframe of the RCPS Plus program as it related to a model for year-round schools; whereupon, Dr. Bishop informed everyone that the program was a voluntary, six-week program, running June 17 — July 26. She recounted that the program had utilized a gifted curriculum and students had been heterogeneously grouped and attendance was by invitation. 9 Questioning if RCPS Plus would be offered in the upcoming school year, Council Member Price asked if budgeting considerations would be the determining factor; whereupon, Dr. Bishop hoped that the program would be offered because the previous session had been successful and if offered, there would likely be 5,000 students in attendance for the coming year. Council Member Price stated that opening the RCPS Plus program to all students had obviously created a higher than normal participation level and she asked what the anticipated cost would be for the coming year. Dr. Bishop estimated the cost to be approximately $1 million per 2,400 students; and noted that some funding for summer school would be provided from the State, but those funds would not begin to cover all of the related expenses. She explained that the State's concern was funding students who had failed SOL tests, while Roanoke City Schools' mission was to serve and enhance the learning of students; and staff had been forbidden to say summer school or remedial. Council Member Price inquired if any students had been turned away from the program; whereupon, the Superintendent answered that they had not. Chairman Putney commented that while RCPS Plus attendance was totally voluntary, the results were so outstanding that there would likely be competitive pressure by parents to involve their children across all demographics of the school system. While he had not heard anything to the contrary, Council Member Lea stated that the City and School System have a partnership on the use of school gymnasiums and during the previous year, there had been some issues with regard to practice times at some gymnasiums, while some gyms were not being used; and since the recreational basketball season was about to begin, he would like an update on the use of such facilities. Dr. Bishop introduced Preston Steve Barnett, the newly appointed Assistant Superintendent of Schools for Operations, formerly a Director of Athletics. She stated that Roanoke City Schools was committed to the notion that athletic and other facilities belong to the community, but the areas must be ready at all times for students first. She stated Mr. Barnett and the newly appointed Chief of Physical Plants, Jeff Shawver, have developed a way to inspect the facilities before and after use allowing for more expansive use, with the understanding that when there is a problem, the offending party would be required to correct the problem, and such information would be shared with Parks and Recreation Director Steve Buschor. 10 The Superintendent further advised that Mr. Barnett would be meeting with the Director of Parks and Recreation to ratify a series of agreements pertaining to the use of school facilities for recreational use. She noted that there would be an intricate schedule for the use of facilities because of the timing of school activities and recreational activities; and she appreciated the City Manager's cooperation in allowing Mr. Barnett and Mr. Buschor to handle the agreements for the use of the facilities. She indicated that the only facility that would not be considered was the stadium at Patrick Henry High School because of the proffered conditions for its use. Council Member Trinkle stated that he had previously heard of situations where there were inconsistencies in allowing teams' access to facilities. Dr. Bishop stated that was likely attributed to the need for students to have access to the facility. He urged the Schools to make things as consistent as possible at each facility so that teams would be treated fairly. In connection with concerns expressed by parents regarding middle school students being forced to stay outside prior to the commencement of the school day, Council Member Lea advised that he believe the situation was a liability issue for the School. The Superintendent indicated that she certainly did not want students waiting outside, especially in cold temperatures, but she also did not want unsupervised students in the cafeterias or the gymnasiums. Council Member Lea responded that parents have to go to work and a child that .•, arrives at school at 8:00 a.m. should not have to wait until 8:30 a.m. to go inside. The Superintendent advised that students were allowed in the school at 8:00 a.m. or 8:15 a.m.; however, if students were allowed in earlier, a staff member would have to be paid for the additional time needed in the mornings to supervise the students, and this decision has an impact on the budget. However, she said that an aid would be allowed to supervise students in such an instance, and she was working to put those people in place. Council Member Lea commended the Superintendent and school staff for the manner in which the TB situation at William Fleming was handled. The Superintendent acknowledged the work of her staff on the issue; and reviewed the Centers for Disease Control TB fact sheet. She advised there had been requests from parents to make testing available to students who were not tested in the initial group. Unfortunately, she would have to discuss the matter with the School Board before making a decision. Council Member Bestpitch stated that there are a number of vaccinations that are required before students can attend school and as adults, there are a number of jobs that individuals cannot perform before they are tested and he questioned if there should be legislation that required students to be tested for TB. The Superintendent advised that many states require TB testing as part of the regular vaccine and immunization procedure but at this point, she would have to work with the School Board in response to requests from constituents and many options are being considered. She was gracious to the community leaders that have stepped forward and volunteered to help. 11 Council Member Bestpitch agreed that the advice of the experts should be followed and there should be a continued effort to communicate with and educate the • public. He thought that additional information would be required before the School Board started making across the Board decisions; whereupon, the Superintendent was in agreement. Council Member Lea commended the Superintendent for her efforts to increase the number of students who were participating in the Dual Enrollment Program; whereupon, the Superintendent contributed the success of the program to the support of Dr. Robert Sande!, President of Virginia Western Community College, noting that the Roanoke City Schools students do not have to pay for dual enrollment; and she was of the opinion that the number of high students are participating in the program would continue to rise. Regarding homeless students, Dr. Bishop applauded the efforts of the homeless coordinator and noted that while the number continues to grow, the lowest count of homeless students was 300 and that was during the first week of school. She explained that the Schools define homelessness as anyone who does not have a physical address. She added that two buses transport students to schools daily from the Rescue Mission; and the Schools make every effort to ensure that the students get what they need. R Council Member Price inquired about the status of the Renaissance Program at Virginia Western Community College; whereupon, the Superintendent stated that this was a program offered at Virginia Western Community College for African-American male students, and it was her understanding that the program was being revised; and she would attempt to get updates regarding the program from the College. Council Member Price asked if the number of students involved in the program was available; whereupon, the Superintendent responded that she would provide said information along with the updates on the program. Trustee Lewis stated that Dr. Gloria Lindsay had been in charge of the Alliance for Excellence Program and she questioned if the two programs were one in the same. Council Member Price advised that the Alliance for Excellence Program monitored the progress for both male and female minority students, but the Renaissance Program was strictly focused on black males. Emphasizing her earlier statement, Council Member Price thought that both the Alliance of Excellence and the Renaissance programs were important as a proactive means of encouraging the success of minority students. Trustee Lewis stated that Dr. Lindsay had recently retired and that an individual from the City of Salem Public Schools had been hired by Virginia Western Community College to revamp the Alliance for Excellence Program and that it would be an important step in helping retain students who were participants in the Community College Access Program. The Superintendent thought that both programs were an attempt to accomplish the same goal; and again, she would ascertain the correct information regarding them both. 12 Council Member Price asked about the recruitment efforts and retention of minority teachers and administrators; whereupon, the Superintendent expressed appreciation to Board members and Council Member Lea who participated in the 2013 recruitment fairs, noting eleven job fairs were visited, including several at historically black college sites. She indicated that staff would again be attending those same fairs; and while success had not been booming, said fairs had produced some results and had been a great source for math teachers. She noted that advertisements had been placed on teacherstoteachers.com and teachersofexcellence.com websites, but she thought that the most success may come from producing teachers from within the Roanoke City Schools' population. The Superintendent stated the School Board has expressed interest in a "grow our own" program and Director of ROTEC Kathy Duncan is in the process of developing such a program for both high schools to be implemented in 2014-15 for sophomores and juniors. She remarked that Virginia Western Community College was concentrating its efforts on an initiative for teacher education; and information regarding their program would be forthcoming. Following up on the subject of teacher recruitment, Council Member Price inquired if there was a possibility of combining the recruitment efforts of the City of Roanoke and Roanoke City Public Schools, saying that potential teachers may have ,.,,, questions about things like housing and social offerings in the area. The Superintendent thought that such collaboration should be pursued. Trustee Lewis was pleased that historically black colleges had been added to the recruitment list. She acknowledged that Council Member Lea had accompanied the recruitment team, and she invited other Members of Council to attend as well. Council Member Lea said that minority teacher recruitment had been a proactive effort. Chairman Putney recognized Chris Perkins, Chief of Roanoke City Police, for presenting information in November 2013 related to crime prevention efforts and community safety issues that spilled into the Schools. He appreciated the Chief and the entire Police Department for all of their contributions; and he also appreciated the efforts of the Members of the Roanoke City School Board who had contributed their expertise in various areas. In closing, Chairman Putney recapped the matters for follow-up by the School Administration: Pre-K initiatives, efforts in nutrition, the Equity Scorecard, more extensive Community College Access Program data collection, and legislative efforts to attain State funding to assist teachers in obtaining additional education. Council Member Trinkle suggested that it was time to re-examine the proffered conditions that currently exist on Patrick Henry High School property. The City Manager suggested that he and the Superintendent discuss the issue further and develop recommendations for review by the Council. 13 Referring to the RCPS Plus and other programs, Council Member Ferris extended his appreciation for the Division's efforts, and his comments were echoed by Council Member Price. Council Member Bestpitch appreciated the School Board Members and thought other localities in the Commonwealth would do well to look at the Roanoke City Public Schools' model in terms of the level of cooperation and mutual commitment between the School Board and City Council's efforts to improve the education system and discuss the challenges they are facing. Mayor Bowers commented that while the Roanoke City School Board had always maintained a good relationship with Roanoke City Council, he thought that it had never been better than it was currently and such relationship was the foundation for progress. At 10:44 a.m., Chairman Putney declared the School Board meeting adjourned, and Mayor Bowers declared the Council meeting in recess. At 11:02 a.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor of the Noel C. Taylor Municipal Building, with Mayor Bowers presiding and all Members of the Council in attendance. Without objection by the Council, action was taken on the following agenda items: COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid-year performances of the Council-Appointed Officers, pursuant Section 2.2-3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 14 Council Member Price moved that Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY TO BE HELD ON MONDAY, FEBRUARY 3, 2014, at 9:00 A. M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. Council Member Lea wanted an update on Section 8 housing and any efforts the Housing Authority was taking in regard to domestic violence. The City Manager mentioned that the Housing Authority would be receiving a Choice Neighborhood Grant worth several hundred thousand dollars for the Melrose- Rugby Neighborhood and a planning group would be holding several neighborhood meetings; and if successful, there would be potentially up to $20 million that could be invested for housing, streetscape improvements and job training. Council Member Price asked for an update regarding the partnership between the Housing Authority and the Roanoke City Police Department in connection with its Drug Market Intervention (DMI) initiative. The City Manager mentioned that the Police and Fire Departments would be providing annual reports at the February 3 Council informal session at 9:00 a.m., and the Police Chief would be available to address any questions at that time. Mayor Bowers asked that additional items for discussion be submitted to the City Clerk at least one week prior to the February 3 Council Meeting. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: Mayor Bowers asked for an update on the Market Square renovations; whereupon, the City Manager indicated that he would provide information at the 2:00 p.m. session. Mayor Bowers also asked that an update on the status of passenger rail service to Roanoke be provided at a future Council meeting. 15 BRIEFINGS: Real Estate Reassessment for Fiscal Year 2014 — 2015 Ann H. Shawver, Director of Finance, stated that housing was very important to everyone; and though it had been through traumatic times in the United States, it was rebounding. She pointed out that the City of Roanoke's peak year for real estate assessments was Fiscal Year 2011, in an amount of $6.8 billion, and the low year for assessments was coming in Fiscal Year 2015, in an estimated amount of $6.7 billion. Referring to the numbers, she commented that the City of Roanoke had been blessed to remain very stable. Susan Lower, Director of Real Estate Valuation, shared information related to residential real estate tax assessments and Steve Staker, Deputy Director of Real Estate Valuation, presented information related to commercial real estate tax assessments: (See copy of presentation on file in the City Clerk's Office.) Mayor Bowers asked if the deadline to file an appeal was February 3 or if, an appeal could be filed with the Board of Equalization; whereupon, Mr. Staker clarified that citizens should file appeals with the Office of Real Estate Valuation by February 3, b but they could also file appeals directly with the Board of Equalization. Mayor Bowers then inquired as to the filing date for a Board of Equalization review; whereupon, Mr. Staker advised that the Board of Equalization sets a mid-April filing date for reviews. Again referencing the real estate assessment appeals process, Mayor Bowers questioned if citizens must file an administrative appeal with the Board of Equalization in order to have standing to file a suit in the Circuit Court; whereupon, Mr. Staker replied that while he thought that it was possible to file an appeal directly with the Circuit Court, it was his understanding that circuit courts tend to look unfavorably upon assessment appeals that have not been heard by the locality or Board of Equalization first. Council Member Lea asked if information was available to the public regarding inquiries about the various tax relief programs; whereupon, Mr. Staker advised that the Tax Relief Program guidelines were clearly outlined on the City's website. Noting that most citizens inquire about tax relief while paying assessments in the Treasurer's Office, Evelyn W. Powers, City Treasurer, indicated that the Treasurer's Office includes a brochure with the Real Estate Office mailings that sets forth information on tax relief at the end of February each year. 16 Council Member Bestpitch informed that he had just viewed the information on tax relief and he was unable to ascertain information related to tax relief for veterans; whereupon, Ms. Lower informed that the veteran tax relief was administered through the Commissioner of the Revenue's Office. Referring to the 2011 State Sales Ratio Study slide, Council Member Bestpitch stated that even though the City of Roanoke had experienced a decline in real estate assessments, it had not been nearly as severe as other localities; and questioned if the assessments had been too high, would the Median Ratio for the City of Roanoke have been over 100 percent; whereupon, Ms. Lower answered in the affirmative, adding that while some assessments may be too high or too low, the study had confirmed the overall assessment of real estate parcels to be appropriate. Describing how the State sales ratio studies were conducted, the City Manager explained that there is a State office that oversees assessments in order that localities do not over assess real estate in an attempt to increase revenue; and the State arrives at the sales ratio using the actual sale prices of the real estate in comparison to the assessed values. Council Member Bestpitch asked if a house is assessed on January 1 based on the previous year and it is not sold until November or December, there should be an expectation that it would be sold a fair amount above the assessed amount and that sale would drive the percentage down; whereupon, Ms. Lower answered in the affirmative. Ms. Shawver followed up saying that the 97 percent ratio was an indication that the City of Roanoke's assessments are in good shape and she added that the reason for explaining the appeals process was to encourage citizens to come in and meet with staff to discuss how the assessed value had been calculated. Referring to the "Real Estate Appeals History" slide, Ms. Shawver commented that the low number of appeals, when viewed in conjunction with the State Sales Ratio Study, was a good indication that the Real Estate Valuation team is doing a good job and their results are appropriate. Referring to the "Roanoke Residential Sales Data" slide, Council Member Price noted that there had been a decline in foreclosures since 2011 and she asked if a particular factor contributing to the decline had been identified; whereupon, Ms. Lower responded that historically, information pertaining to foreclosed properties had not been well publicized and often the information only became available after the sale of the property. She thought that since real estate agents had become more involved in advertising short sales and since there were a number of investors interested in buying those types of properties, a greater number of real estate parcels were being sold prior to being foreclosed upon. 17 Vice-Mayor Rosen asserted that recent changes to federal regulations had allowed individuals to refinance their homes and avoid foreclosure and he thought it would be interesting to see how many individuals had taken advantage of those opportunities. Council Member Lea questioned if most of the foreclosures had occurred in the same regions of the City; whereupon, Ms. Lower answered in the affirmative but commented that there were less occurrences in 2013 than there had been 2012. Stating that the City would never eliminate all foreclosures, Vice-Mayor Rosen asked if there was a baseline determination for an acceptable number of foreclosures per year; whereupon, Ms. Lower replied that foreclosures had hovered around the 200 to 225 per year range and that the median sales price was rising, she thought the City's real estate market was heading in the right direction. Ms. Shawver added that local government tends to lag behind the overall market and she was hoping that Roanoke was at the point it would soon bounce back. Council Member Lea thought that foreclosure numbers are big numbers on the national scene and the reason they are discussed is because they tend to be an indicator of what is happening nationally. He said that while the numbers may look ,.._ good, he did not believe that citizens had felt the recovery. He said that the public must be educated on such matters as the decline in foreclosures and the decline in • crime statistics because the perception is that they had not changed. Ms. Lower said that she wanted to make certain that citizens understood the real estate assessment appeals process and she noted that the deadline to file an appeal with the Office of Real Estate Valuation was February 3 and that the Board of Equalization is sworn in at the end of March and they determine their appeal deadline which is usually April 15. She clarified that anyone who was not satisfied with their assessment that is mailed out each year around June 30 could appeal directly to any of the entities, but she thought that the Judge would recognize that citizens had followed the steps even though it was not necessary. There being no additional comments by the Council, the briefing was received and filed. 18 Budget Financial Planning Work Session Amelia Merchant, Director of Management and Budget, gave a brief overview of regarding the Budget/Financial Planning Work Session FY2014-15. She highlighted the following items • Projected Local Tax Revenue — Fiscal Year 2015 • Real Estate Taxes — Current/FY10-FY13 Actual and FY14 Projected • Personal Property Taxes — Current/FY10-13 Actual and FY14 Projected • Business and Occupational License Taxes — Current/FY10-FY13 Actual and FY14 Projected • YTD Sales Tax Growth Percent vs. Prior Year • Food and Beverage Tax (Rate Adjusted FY11 and FY12 • Transient Occupancy Tax (Rate Adjusted to 7%) • Stable Funding to Schools in FY15 • Dates to Watch for Refinement for Local Tax Estimates o January 31 — appeal period ends for real estate o Late February— real estate estimate refined o February — NADA data available for 2014 vehicular values; personal property estimate updated o March 1 — Business license tax due date o Mid March — BPOL estimate refined o Early April — Commissioner of the Revenue releases 2014 personal property levy o Mid April — personal property estimate finalized • Revenue Values- Local Tax Revenues Shared 40.0% with RCPS • Identified FY 2014-2015 Cost Increases o Total: $4,197,636.00 • Medical - $160,519.00 • Dental - $4,263.00 • Retirement - $3,067,534.00 • Retirement Health Savings Account (RHSA) Match - $225,000.00 • Affordable Healthcare Act - $490,320.00 • Reserves - $250,000.00 • Five Year Financial Planning o Strategic Planning Tool o Advance discussion of revenue and expenditure issues o Identifies a possible fiscal gap to be closed each year during budget development o Inputs o Output 19 • Current Baseline Assumptions o Real Estate Growth o Expense • Timeframe o Five Year Financial Plan Modeling o Inclusion in the FY2015 budget document • Next Steps o Budget Offers due today, January 6, 2014 o DMB Staff and Priority Team Reviews o Council Briefing — February 3, 2014 (See copy of presentation on file in the City Clerk's Office.) The City Manager said that it was almost ironic that most conversations were centered on the impact that the Commonwealth has on localities, but sales tax had been impacted through Internet sales nationally. He explained that Internet sales have grown rapidly every year and because e-Fairness legislation continues to fail in the U.S. House of Representatives, there has been a lot of lost sales tax revenue due to no sales tax charges when goods are purchased on the Internet. He added that such practice has had a negative effect on local merchants. Council Member Bestpitch said that it was important to note that the e-Fairness legislation was not a new tax, but merely a means of collecting the tax that was owed. He then followed up on an earlier comment regarding the economy versus consumers, saying that the previous year had just closed with the Dow Jones Industrial Average having risen 26 percent; and with projections for the economy to continue to improve. He wondered if projections about improvements to the economy were being considered when estimates of the sales tax numbers were being determined; and if decrease in sales tax estimates had been caused by Internet sales. The Director of Finance advised that sales tax information was received monthly, that staff was mindful of current trends, and had kept close tabs on the information. She further stated that one percent growth had been calculated for 2015 Fiscal Year, but the estimate was a little bit of a wildcard because of the drift from brick and mortar shopping versus Internet purchases. Indicating that a two to two and a half percent increase would be needed to stay on pace with economic growth, the Director of Finance pointed out that data was continually collected through the time the budget was adopted. She also noted that Fiscal Year 13 had seen very robust sales growth that might have been attributed to the Derecho Storm which had caused citizens to replace items destroyed by the rain and straight-line winds; and staff was diligent about making accurate predictions in order that their estimates not appear too high or too low. Council Member Ferris wanted to make certain citizens understood that the e- Fairness legislation was not just a government revenue issue, but that it also affected retail businesses in the City of Roanoke. 20 Following additional comments regarding the e-Fairness legislation, Council Member Ferris questioned if the number of vehicles in the City of Roanoke was approximately 104,000; whereupon, the Director of Finance responded in the affirmative. He then inquired as to the personal property tax rate for neighboring localities and if the localities charged more for vehicles that weighed more than 4,000 pounds; whereupon, the Director of Finance replied that she would be pleased to collect the requested information and provide it to the Council Members. Referring to the Current Baseline Assumptions Slide, Council Member Bestpitch noted that there were several assumptions made on the expenditure side and he questioned if refinements to those assumptions were being made as more feedback from the departments is received. Ms. Merchant answered in the affirmative and noted that the rate stabilization for retirement would be between 18 and 20 percent. Ms. Shawver explained that savings to the retirement plan would not likely be realized for 20 years, but the goal was to achieve a cost reduction while maintaining good benefits for employees and retirees. Mayor Bowers inquired as to whether the City Manager would be recommending a tax increase for the upcoming Fiscal Year 2014-2015; whereupon, Mr. Morrill responded that thus far the City was facing its budget challenges without a recommendation for a tax increase; however, as additional data was received, the budget recommendations would be re-evaluated in order to avoid a major impact on services. There being no additional comments by the Council, the briefing was received and filed. At 12:33 p.m., the Mayor declared the meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of the Council in attendance. PRESENT: Council Members Court G. Rosen David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers-7. ABSENT: None. 21 OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft, Deputy City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. DECEASED PERSON- WAR-VETERANS-MOMENT OF SILENCE: Mayor Bowers stated that Roanoke had lost one of its long-time citizens in the passing of William "Bill" Overstreet, Jr. He commented that Bill was a distinguished businessman but that he was known as a heroic young fighter pilot for the United States who had shown his courage and determination during World War II by following a German plane under the Eiffel Tower. He commented that Mr. Overstreet had been a wonderful friend and spokesperson for the veterans of Roanoke and he asked the City Attorney to prepare the appropriate Resolution to be presented at a future meeting of Council. He then requested a moment of silence in honor of the late William `Bill" Overstreet, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. ACTS OF ACKNOWLEDGEMENT — LEGISLATION: Council Member Ferris T . offered the following resolution recognizing the Honorable Onzlee Ware for outstanding service rendered to the citizens of the City of Roanoke while serving as a member of the Virginia House of Delegates: (#39834-010614) A RESOLUTION paying tribute to Delegate Onzlee Ware and expressing the appreciation and gratitude of the City and its people for his exemplary public service. (For full text of resolution, see Resolution Book No. 76, page 504.) Council Member Ferris moved the adoption of Resolution No. 39834-010614. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. Mayor Bowers presented a Key to the City to Delegate Ware; and Members of Council expressed sincere accolades for his public service to the citizens of the City of Roanoke. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 22 CONSENT AGENDA ' The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. He called attention to one request for a public hearing from the City Manager. MINUTES: Minutes of the regular meetings of the Council held on Monday, October 21, 2013, recessed until Friday, October 25, 2013; and Monday, November 4, 2013, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Trinkle moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. CITY CODE: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposed amendment to the City Code regarding public dance halls, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. FAIR HOUSING BOARD: A communication from the City Clerk advising of the resignations of Keith Wheaton and Helen Muddiman as members of the Fair Housing Board, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) 23 Council Member Trinkle moved that Council accept the resignations and receive • and file the communication. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. AUDIT COMMITTEE: Minutes of the Audit Committee held on Monday, December 16, 2013, was before the Council. (See Audit Minutes on file in the City Clerk's Office.) Council Member Trinkle moved that the minutes of the Audit Committee be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-O. OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS PROGRAM- BOARD OF ZONING APPEALS-HUMAN SERVICES ADVISORY BOARD- ARCHITECTURAL REVIEW BOARD: Report of qualifications of the following individuals were before the Council. The Honorable Tim Allen as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term ending June 30, 2016; Terry W. Cundiff as a member of the Board of Zoning Appeals for a three-year term of office ending December 31, 2016; Victoria M. Cox as a member of the Human Services Advisory Board to fill the unexpired term of The Reverend Amy H. Ziglar ending November 30, 2014; and Katherine V. Coffield as a member of the Architectural Review Board for a term ending October 1, 2017. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) 24 Council Member Trinkle moved that the report of qualifications be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: POLICE DEPARTMENT: The Commonwealth's Attorney submitted a written communication recommending appropriation of State Asset Forfeiture funds to be used for permissible law enforcement activities; and the City Manager submitted a communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following budget ordinance: (#39835-010614) AN ORDINANCE to appropriate funding from the State Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2013 - 2014 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 506.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No.39835-010614, The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. 25 ITEMS RECOMMENDED FOR ACTION: GRANT-WESTERN VIRGINIA WORKFORCE DEVELOPMENT: The City Manager submitted a written communication recommending funding for Western Virginia Workforce Development Board Workforce Investment Act Programs, Business Services Grant. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39836-010614) A RESOLUTION acknowledging and recognizing Workforce Investment Act ("WIA") funding from the Virginia Community College System in the amount of $33,626.00 for the Statewide Dislocated Worker/ Rapid Response Business Services Capacity Building Initiative grant for the award period of October 1, 2013 — September 30, 2014, to be administered by the Western Virginia Workforce Development Board ("WDB"). (For full text of resolution, see Resolution Book No. 76, page 506.) Vice-Mayor Rosen moved the adoption of Resolution No. 39836-010614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. GRANTS-BUDGET-LEGISLATION: The City Manager submitted a written communication recommending acceptance and appropriation of the Virginia Federal Asset Forfeiture Grant from the Office of the Attorney General. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39837-010614) A RESOLUTION accepting the Federal Asset Forfeiture Grant Award to the City of Roanoke Police Department from the Office of the Attorney General of Virginia, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 508.) 26 Vice-Mayor Rosen moved the adoption of Resolution No. 39837-010614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-O. Vice-Mayor Rosen offered the following budget ordinance: (#39838-010614) AN ORDINANCE to appropriate funding from the United States Department of Justice Federal Asset Sharing Program, thru the Commonwealth of Virginia Office of the Attorney General for enhancing law enforcement operations, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 508.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39838-010614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. DONATIONS-HIGHWAYS-STREETS: The City Manager submitted a written communication recommending acceptance of a donation from Hometown Bank to enhance the southeast quadrant of the Route 220 Expressway and Franklin Road Interchange. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#39839-010614) A RESOLUTION accepting a donation of funds from Hometown Bank to the City as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the maintenance of the landscaping in the southeast quadrant of the interchange of Route 220 Expressway and Franklin Road; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation; and expressing the City's appreciation for such donation. (For full text of resolution, see Resolution Book No. 76, page 509.) 27 Council Member Ferris moved the adoption of Resolution No. 39839-010614. The motion was seconded by Council Member Price. Vice-Mayor Rosen commented that the donation from Hometown Bank was an example of good corporate citizen's participation in giving back to the community; and he asked the City Manager to provide a brief summary of the project; whereupon, the City Manager stated that the City's Beautify Roanoke Interchanges Through Enhancement (BRITE) program allows businesses to provide funding for enhanced landscaping in different areas of the City. He further stated that the BRITE program also allows corporations to show their pride and involvement in the community. He thanked Hometown Bank for their donation, and he pointed out that there were many other interchanges available if other businesses wished to have their names displayed. There being no additional comments by the Council Members, Resolution No. 39839-010614 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. Mayor Bowers recognized Carolyn Kaiser, Vice-President and Director of Marketing, Hometown Bank, and expressed appreciation on behalf of the City for its generous donation. Vice-Mayor Rosen offered the following budget ordinance: (#39840-010614) AN ORDINANCE to appropriate funding from Hometown Bank to the BRITE 220/Franklin Road Landscape Project, amending and reordaining certain sections of the 2013 - 2014 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 510.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39840-010614. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. 28 FEE COMPENDIUM-PARKS: The City Manager submitted a written communication recommending an amendment to the City's Fee Compendium (rate and schedule) in connection with the Elmwood Park and Amphitheatre Project. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39841-010614) A RESOLUTION amending the City's Fee Compendium imposing fees for use of Facilities and Equipment at Elmwood Park, including the Amphitheater, and providing for an effective date. (For full text of resolution, see Resolution Book No. 76, page 511.) Vice-Mayor Rosen moved the adoption of Resolution No. 39841-010614. The motion was seconded by Council Member Trinkle. Council Member Bestpitch noted that completion of the amphitheater and other improvements in Elmwood Park were certainly part of the City's signature accomplishments in 2013; and he was certain that the Parks and Recreation staff and many organizations throughout the City would be working to bring a good number of events that would help the Park continue to grow and add to the quality of life for the citizens of Roanoke and surrounding areas. The City Manager gave additional details, stating that City Council's goal was to build a first class community amphitheater that could bring in large acts as well as serve the community and non-profits, that the new amphitheater and other improvements to the Park had accomplished said goal, with such amenities as water and electrical hookups for vendors, gray water disposal with grease traps, and a green room with restrooms for performers. While he thought performances by the Roanoke Ballet and the Roanoke Symphony Orchestra were appropriate for the grand opening of the amphitheater, City staff was planning a major kick-off for the spring that would feature a major act to showcase the amphitheater. In conclusion, he was of the opinion that the correct balance of honoring local citizens and non-profits that had used the facility for many years, as well as creating a venue that could accommodate major acts, had been achieved. In addition, the proposed fee would allow the City to rent sections of Elmwood Park or the entire facility. Council Member Price said that improvements to Elmwood Park were absolutely magnificent and the new amenities make the venue even more attractive to non-profits and big name outdoor performers. It was a relief to have dependable facilities with working utilities and she also thought the proposed fee structure was plausible for non- profits. 29 Mayor Bowers expressed concern regarding the proposed amendment to the Fee Compendium; and commented that Elmwood Park was primarily a community amphitheater, that Roanoke is a City of festivals; and since he wanted to make certain the fees would not be cost prohibitive for non-profits, he requested that the Fee Compendium amendment be referred back to City staff for further consideration unless the other Members of Council thought the fee schedule was in-line. Vice-Mayor Rosen pointed out that considerable thought for non-profits had been given; and while the rental fee had been significantly lower prior to renovations, when a non-profit wanted to hold an event, they had to pay separate fees for fencing, electrical set-ups, etc. Following comments by the City Manager, Mayor Bowers reiterated his request that the matter be referred back to the Administration in order to receive public comment on the proposed fees for facilities and equipment at Elmwood Park, especially since he did not see any indication of support for the fee compendium by local groups in the report. Council Member Trinkle stated that it was his understanding that several groups had been contacted throughout the process in connection with the creation of the Elmwood Park fee schedule, adding that benchmarking had been done too. In response to the Mayor's request to refer the matter back to City staff, Steve Buschor, Director of Parks and Recreation, indicated that the matter was time sensitive from the perspective that staff was in the process of mailing notices to organizers of events that were normally held in Elmwood Park. He indicated that many of the organizers must make deposits; therefore, staff was attempting to offer them as much time as possible. He advised that once the traditional functions were on the calendar, the remaining dates would be opened to other groups to schedule a function in the Park. In connection with the recommendation for the proposed rental fees at Elmwood Park, Mr. Buschor explained that the Parks and Recreation mobile stage rented for $900.00 per day, and the wooden stage, with the open area would only be increased by $100.00 for non-profits. Saying that he had not heard reactions and emphasizing that he was more concerned with the park being available to non-profits, Mayor Bowers questioned if the new Elmwood Park fee structure had been shared with the area organizations for comment; whereupon, Mr. Buschor advised that during earlier discussions regarding the development of Elmwood Park, staff met with all nonprofit groups and organizations that hosted events in Elmwood Park and the groups and organizations had offered insight as to the amenities such as electricity, utilities, gray water and trash compaction that they preferred be implemented. He further advised that the groups were informed that if such amenities were included, there would be a modest increase in the fee schedule for use of the Park; and none of the entities objected to the overall increase in the rental fees. He insinuated that several inquiries had been received for new and former organizations expressing an interest in renting the facility. 30 Council Member Trinkle agreed that the amphitheater was meant to be a community amphitheater and he understood that approval of the amendment to the Fee Compendium was time sensitive to allow nonprofits to be amongst the first entities to rent the Park on weekends and also to prepare for spring events. He commented that although this was only a minimal increase in fees, there was a substantial increase in the number of amenities; and he was hopeful that there would be many events and organizations desiring to use the new facility. Council Member Trinkle mentioned that even though consideration had been given to having an exclusive manager for the amphitheater, he felt the Department of Parks and Recreation should maintain the calendar because the park was a community park and no one individual owned it. Although prices for-profit were extremely low, he was hopeful that the proposed fees would increase in the future. Following up on the rental of the entire facility, Council Member Ferris questioned if the stalls were equipped with water, electricity and grease traps; whereupon, Mr. Buschor responded in the affirmative. Again for clarification purposes, Council Member Ferris asked if, pursuant to certain guidelines for sub-vendors or sub-contractors, the full access rental would offer any organization full rights to rent the vendor stalls; whereupon, Mr. Buschor answered in the affirmative. Understanding the Mayor's concern for nonprofits not being able to afford the .� rental of the Park, Council Member Ferris said that he could name a half dozen nonprofits that would take advantage of the park rental. With that being said, he thought that the Council should move forward with approval of the Elmwood Park fee structure in order that Parks and Recreation staff might send out mailings and begin booking events. Council Member Price pointed out one additional amenity that had been included in Elmwood Park -- the dressing rooms at the back of the stage. Indicating that she had worked with the Henry Street Festival for a couple of years, she advised that the organization usually had to rent a van or a bus in order for performers to have a place to change. She was supportive of the idea for a spring kickoff as suggested by the City Manager; and she thought the ballet and symphony performances were indicators of great things to come. She also believed that when all of the numbers were calculated, the cost would be approximately the same for nonprofits as it had been in past years. Mayor Bowers said that he had expressed his concerns and heard the comments and while he was still not totally convinced, he would not vote against passage of the amendment to the Fee Compendium, but if at some point, it was determined that the fees were out of line, the matter should be reconsidered. 31 Following extensive dialogue regarding the amendment to the Fee Compendium to improve fees for rentals and facilities, along with revised facilities fees and rates for deposits and amphitheater, rentals, Resolution No 39841-010614 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. COMMENTS OF THE CITY MANAGER: City Will Hold Career, Lifestyle, and Financial Fitness Fair oThursday, January 16 at 8:30 a.m. 0 1:00 p.m. o Roanoke Civic Center, Special Events Center o Free Admission o The event provides the opportunity for job seekers to meet face-to-face with employers to learn of available positions and the best way to proceed with the application process. o At this event, the City will, with its partners, formally announce the "Bank On" Program, and information including the services participating banks will offer will be provided to attendees. Shelter for Homeless during Cold Temperatures o Homeless Assistance Team Street Outreach Program works with street homeless year round. They have identified seven individuals that sleep outside on a regular basis. Two of whom have tents and will continue to stay out. Others will go to the Rescue Mission. o The HAT Program has blankets, warmers, etc., that they provide to the chronic homeless that stay outside. o Community donations provide the Program with hats, gloves, scarves, etc. oThere are several community projects underway that are also handing out items (blankets, scarves, hats, gloves, etc.) to persons that they see on the street in downtown Roanoke. The Rescue Mission provides extra cots as needed and extends hours so that clients may stay at the shelter during the morning hours. o The City and Rescue Mission operate a shuttle from the Roanoke Area Ministries (RAM) site to the Rescue Mission. o Other shelters: • TRUST House can make additional space if needed and residents .. 1 don't have to leave during the day • Salvation Army Red Shield Lodge - does referrals only r .. 32 • TAP/TLC - this is a transitional program and will only take emergency cases if they are appropriate for the program. • Family Promise of Greater Roanoke (day shelter open during the day; clients are transported to partner churches at night) • RAM House - day shelter- continuing regular operating hours (8-4) o The telephone number to Central Intake - 540-853-1163 Council Member Lea, along with Council Member Bestpitch and his wife, and several other citizens had taken the opportunity to make up beds at the Rescue Mission on Saturday, January 4. Council Member Lea thanked everyone for their efforts; and he encouraged others to volunteer at the Rescue Mission. Council Member Price announced that on the eve of what was being predicted to be one of the coldest days of 2014, there appears to be a vast number of people in the Roanoke community that do not have adequate housing; and she asked if there was a coordinated effort to offer assistance so that resources were being maximized. The City Manager reiterated that the Central Intake number for homeless assistance was 853-1163. He indicated that even with the recession, the homeless number had declined in the last two years, which he attributed the decline to coordinated central approach, adding that by sharing information amongst the agencies that assist those in need, said agencies were able to diagnose problems early on and help prevent individuals from becoming homeless. Furthermore, he recommended that anyone wishing to make a donation should also call Central Intake in order for donations to be directed to the shelter(s) that has the greatest need. Following up on Council Member Lea's comments, Council Member Bestpitch advised that his participation at the Rescue Mission had been part of the Day of Service organized by the Newly-elected Governor's Inaugural Committee in which localities throughout the Commonwealth were asked to select and participate in one particular project and the City of Roanoke had chosen the Rescue Mission. He explained that Sunday— Friday all overnight guests at the Rescue Mission were expected to replace the linen on the beds prior to departing the facility, however, on Saturday, all bed linens and mattress covers are sanitized. Volunteers are needed to assist in these efforts before the guests return that evening. He pointed out that a number of churches and other organizations were being recruited to provide assistance with the duties on Saturdays. Council Member Bestpitch said that he had been very heartened to see the number of people on Facebook pages and elsewhere who had been using the Internet to encourage others to get involved by collecting coats, hats, gloves, blankets, etc., and delivering them to the appropriate places. 33 He thought that when private citizens perform such kind acts, it demonstrates what a caring community the City has. He appreciated everyone's awareness and their desire to step forward and help each other. Mayor Bowers commended everyone involved in the abovementioned effort; and he thought the Homeless Assistance Team (HAT) and the Rescue Mission were doing everything possible to assist the less fortunate. Market Square Improvements are Underway The project includes transforming Market Square into more pedestrian friendly space via the installation of a concrete paver system, new lighting, and the relocation of Farmers' Market stalls to Campbell Avenue, S. W. Project also includes drainage improvements. o Improvements are scheduled to be completed within a 90-day period by April 1, 2014. The project was being done during the slowest activity time of the year. o With any construction project, there will be some inconvenience. During the first five weeks of construction, the portion of Market Street that runs through the Square will be closed to vehicular traffic to facilitate underground utility work. o To mitigate the inconvenience, the Park Roanoke — Market Surface Lot, off of the Kirk Avenue Alley, will have two-hour free parking. Merchants who are located in the southern portion of the Market District will be able to validate parking for their customers who park in City garages. The City was also making contribution to the Marketing Campaign that Downtown Roanoke, Inc. was undertaking during the construction period to remind patrons that the Market District was open for business. In response to an inquiry as to the location of the free parking lot, the City Manager advised that it was the Market Surface Lot right off of the Kirk Avenue Alley, adding that there will be a sign erected to advise motorists. Sherman M. Stovall, Assistant City Manager for Operations, advised that Downtown Roanoke, Inc., with the assistance of the City's Engineering Department, had met with all of the stakeholders in mid-December 2013; and at that time, discussed the matter, week-by-week, to make sure all parties were aware of what would be happening with respect to vehicular and pedestrian traffic. 34 Stating that she wanted to make sure that elderly and handicapped individuals were able to enjoy the beautiful market area, Council Member Price suggested that staff include parking to accommodate the disabled who might have difficulty walking from the parking garages. The City Manager indicated that a larger space was being created so vendors, shoppers and others would be able to enjoy the market. Council Member Trinkle had heard comments that indicated that the area from Center in the Square to 202 Market Building would be closed; whereupon, the City Manager advised that the area would be closed to vehicular traffic, but would still be accessible to pedestrians and all staging would be done onsite. Mayor Bowers suggested that City staff consider the possibility of angled parking on Market and Wall Streets, the area directly adjacent to the Market Building. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the five months ended November 30, 2013. (See copy of Financial Report on file in the City Clerk's Office.) The Director of Finance gave a brief commentary, stating that reported underperforming revenues and expenditures that are ahead of where they should be, had created challenges on both sides of the ledger. She advised that some of the revenues such as the Business License and Personal Property tax amounts had not been received and those amounts would likely help rectify the revenue shortfall. She further advised that the Health Department Contract had been satisfied much earlier this year which had impacted the expenditure total. She was hopeful the budget numbers would improve as steps had been taken to tighten down and take an even more conservative approach. On a positive note, she called attention to the activities at the Civic Center and the strong pension plan numbers which had performed at approximately 13 percent year to date through November and would likely increase. There being no additional inquires and/or comments by the Council Members, the Mayor advised that the Financial Report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 35 MOTIONS AND MISCELLANEOUS BUSINESS: . .. INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Mayor Bowers asked the City Manager to give an update at the February 3 Council meeting regarding the plans to return passenger rail service to Roanoke. He noted that the Members of Council would be traveling to Richmond on February 6 in connection with the VML/VAco Legislative Day, and he wondered if a meeting should be arranged with the new Governor to re-emphasize the importance of having passenger rail service in Roanoke. He then referenced a recent article that had appeared in The Roanoke Times mentioning the Roanoke's bus station and the intermodal approach with transit and the train. At 3:35 p.m., Mayor Bowers declared the Council meeting in recess for continuation of Closed Meeting in the Council's Conference Room, Room 461, fourth floor, Noel C. Taylor Municipal Building. At 3:43 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance with the exception of Council Member Trinkle who left during the Closed Meeting. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. NAYS: None-0. (Council Member Trinkle was absent.) OATHS OF OFFICE-BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention a vacancy created on the Building and Fire Code Board of Appeals to fill the unexpired term of Barry Beard ending June 30, 2015; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of R. L. Price, Ill. 36 There being no further nominations, Mr. Price was appointed as a member of the —� Building and Fire Code Board of Appeals to fill the unexpired term of office of Barry Baird ending June 30, 2015, by the following vote: FOR MR. PRICE: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. (Council Member Trinkle was absent.) (Inasmuch as Mr. Price was not a City resident, the residency requirement was waived in this instance.) OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor called attention a vacancy created on the Fair Housing Board to fill the unexpired term of office of Valerie Hale ending March 31, 2016; whereupon, he opened the floor for nominations. Council Member Lea placed in nomination the name of Lawrence K. Dowler. There being no further nominations, Mr. Dowler was appointed as a member of the Fair Housing Board to fill the unexpired term of office of Valerie Hale ending March 31, 2016, by the following vote: FOR MR. DOWLER: Council Members Rosen, Bestpitch, Ferris, Lea, Price and .. Mayor Bowers-6. (Council Member Trinkle was absent.) OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to a vacancy created on the Economic Development Authority to fill the unexpired term of office of F. Gordon Hancock ending October 20, 2015; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Braxton Naff. There being no further nominations, Mr. Naff was appointed as a member of the Economic Development Authority to fill the unexpired term of office of term F. Gordon Hancock ending October 19, 2015, by the following vote: FOR MR. NAFF: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. (Council Member Trinkle was absent.) y 37 (Inasmuch as the State statute requires that appointments to the Economic IS 4 Development Authority be ratified by resolution, the City Attorney was instructed to prepare the appropriate measure for adoption by the Council at its regular meeting scheduled to be held on Tuesday, January 21, 2014.) There being no further business, Mayor Bowers declared the Council meeting adjourned at 4:03 p.m. APPROVED ATTEST: (2(216?) Jonathan E. raft, CMC David A. Bowers Deputy City Clerk Mayor 38 ROANOKE CITY COUNCIL—REGULAR SESSION January 21, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, January 21, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Bernard S. Via, Retired Minister. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT-SHERIFF: Council Member Bestpitch offered the following resolution recognizing the Honorable Octavia Johnson for her years of service as Sheriff of the City of Roanoke. (#39842-012114) A RESOLUTION paying tribute to Octavia Johnson, Roanoke City Sheriff, for her exemplary public service to the Roanoke City Sheriff's Office. (For full text of resolution, see Resolution Book No. 76, page 513.) 39 Council Member Bestpitch moved the adoption of Resolution No. 39842-012114. The motion was seconded by Council Members Trinkle, Ferris and Price and adopted • by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. The Mayor presented a ceremonial copy of Resolution No. 39842-012114 and a Key to the City to the former Sheriff. Council Member Lea thanked the former Sheriff for her service and noted that she had always worked well with the Department of Corrections, had provided color guards for ceremonies, had assisted with the Virginia Cares — Re-entry Program and had always scored well on State inspections. ACTS OF ACKNOWLEDGMENT: The Mayor recognized the following 2013 City of Roanoke Employees having 30, 35, 40, and 45 years of service. 30 Years: Diana Camper, Facilities Management Jeff Dudley, Fire-EMS Battalion Chief James Firebaugh, Fire-EMS Rick Hale, Treasurer's Office Valerie Phelps, Fleet Management Michael Quesenberry, Police Department Jennings Tardy, Police Department John Vaughn, Solid Waste Management Barbara Woodley, Social Services 35 Years: Carl Andrews, Transportation The Mayor presented an engraved clock to Edward Hopkins, Jr., Police Department, for 40 years of outstanding service in the Police Department and a lead crystal vase to Ruth Clark, Social Services for 45 years of dedicated service to citizens and the Social Services Department. Several accolades were shared by Members of Council for the many years of outstanding service by the abovementioned employees to the citizens of Roanoke. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 40 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a request of Council Member Price for a Closed Meeting. CITY COUNCIL: A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the mid-year performance of Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that the Council concur in the request of Council Member Price as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City Clerk advising of the resignation of Paul A. Adams as a member of the Roanoke Neighborhood Advocates, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. ROANOKE REGIONAL AIRPORT COMMISSION: A communication from Cathy S. Bowman, Secretary, Roanoke Regional Airport Commission, transmitting a resolution adopting "Roanoke-Blacksburg Regional Airport, Woodrum Field" as the new official name of the airport, effective as of Calendar Year 2014, was before the Council. (See communication on file in the City Clerk's Office.) 41 Vice-Mayor Rosen moved that the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7, NAYS: None-0. BOARD OF ZONING-FAIR HOUSING: Reports of qualification of Drew H. Kepley as a member of the Board of Zoning Appeals for a three-year term of office ending December 31, 2016; and Lawrence K. Dowler as a member of the Fair Housing Board to fill the unexpired term of Valerie Hale ending March 31, 2016, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice-Mayor Rosen moved that the reports of qualification be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA BID OPENINGS: LEASES-CITY PROPERTY-RECREATION: Pursuant to notice of advertisement to seek bids for execution of a Lease Agreement for development, construction, operation and maintenance of up to six outdoor athletic fields on properties located at 2100 Countryside Road, identified as Official Tax Map No. 6472302; and at the intersection of Ranch Road and Lewiston Street; and Portland Avenue located at 0 Ben Street, N. W., identified as Official Tax Map No. 6421001. The Mayor inquired if there were any other bids to be offered. There being none, he stated that the bidding was closed. Mayor Bowers instructed the City Clerk to proceed in the opening of the bids; whereupon, Ms. Moon opened and read aloud the sole bid received from The Roanoke Valley Youth Soccer Club, Inc. (See copy of bid on file in the City Clerk's Office.) Without objection from the Council, Mayor Bowers advised that the bid would be referred to the City Manager for study, report and recommendation to the Council. 42 PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: Citizen Survey - (Briefing was continued generally.) ITEMS RECOMMENDED FOR ACTION: BUDGET-GRANTS-V-STOP: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2014 Violence Against Women Act (V-STOP) Grant from the Department of Criminal Justice Services to fund existing Domestic Violence Specialist position. (For full text, see copy of communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#39843-012114) A RESOLUTION authorizing acceptance of the 2014 V-STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 514.) Council Member Lea moved the adoption of Resolution No. 39843-012114. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. Council Member Lea offered the following budget ordinance: (#39844-012114) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant (VSTOP), amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 515.) 43 Council Member Lea moved the adoption of Budget Ordinance No. 39844- 012114. The motion was seconded by Council Member Trinkle. Council Member Lea wanted citizens to know that the City of Roanoke and the Roanoke City Police Department have been making a concerted effort to deal with domestic violence; and that the Domestic Abuse Task Force plans to hold four meetings throughout the year, with the first one being in the southeast quadrant commencing February 1 and others being held in the remaining three quadrants of the City. He hoped that the Task Force would eventually contact Roanoke County and share the City's commitment to curtailing domestic violence. Following remarks of Council Member Lea, Budget Ordinance No. 39844-012114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS-POLICE-SEXUAL AND DOMESTIC VIOLENCE: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2014 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services to partially fund an existing Sexual Violence Specialist position in the Police Department. (For full text, see copy of communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#39845-012114) A RESOLUTION authorizing acceptance of the Virginia Sexual & Domestic Violence Victim Fund (VSDWF) Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 516.) Council Member Lea moved the adoption of Resolution No. 39845-012114. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. 44 Council Member Lea offered the following budget ordinance: (#39846-012114) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 517.) Council Member Lea moved the adoption of Budget Ordinance No. 39846- 012114. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. TRANSPORTATION-BUDGET: Inasmuch as the City Manager having submitted a written communication recommending acceptance and appropriation of additional Virginia Department of Transportation Federal Transportation Enhancement funds for Roanoke River Greenway Memorial Bridge Trail Connector Project, he requested that the report be withdrawn due to additional information being required. Without objection by the Council, the Mayor advised that the matter would be withdrawn. DRUGS-CITY CODE: The City Manager submitted a written communication recommending amendment of the City Code to include a new section, Methamphetamine Lab Cleanup, to establish a cost recovery mechanism, effective March 31, 2014. (For full text, see copy of communication on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39847-012114) AN ORDINANCE amending and reordaining Chapter 21, Offenses — Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended, by adding new Article XI, Methamphetamine Lab Cleanup, Chapter 21, Offenses — Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended, providing for an effective date; and dispensing with the second reading by title paragraph of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 518.) 4 45 Council Member Trinkle moved the adoption of Ordinance No. 39847-012114. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. RECREATION-SKATEBOARDS-CITY CODE: The City Manager submitted a written communication recommending amendment of the City Code to include skateboards as a mode of wheeled transportation and to govern the operation of wheeled transportation within public parks or plazas, effective March 31, 2014. (For full text, see copy of communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following Ordinance: "An Ordinance amending and reordaining Section 30.31-1, Use of wheelbarrows, handcarts, bicycles, skates, etc., on sidewalks, Article 1, in General, of Chapter 30, Streets and Sidewalks, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading by title of this ordinance." Vice-Mayor Rosen moved adoption of the ordinance. The motion was seconded by Council Member Ferris. Mayor Bowers called attention to three emails dated January 21, 2014, from Cindy Pasternak, Mark Powell and Rena Cromer; and a letter of the same date from Sherry D. Lucas. He asked that each of the correspondence be made part of the record. (See copy of documents on file in the City Clerk's Office.) Council Member Trinkle said in light of the fact that there had been several communications regarding the matter, he called on the City Manager to clarify the reason for the amendment; and whether there had been adequate public input; whereupon, the City Manager explained that the proposed amendment would expand the definition of wheeled transportation devices governed by Section 30-31.1 to include skateboards and the regulated terrain to include other hardscape surfaces within a public park or plaza; and the proposed amendment would also eliminate the age exemption from the section. He called attention to the considerable amount of damage in Elmwood Park, noting that it would likely cost thousands of dollars for the repairs. • 46 The City Manager continued that action had been taken against six of the skateboarders, but due to ambiguous language set forth in the Code, the Court asked that the language be revised to define skateboarding as a prohibited activity, except where permitted, as a means to protect public assets; and during such review, an opportunity arose to clarify that baby carriages, strollers, wheelchairs and other wheeled objects were allowed. Christopher C. Perkins, Chief of Police, said that the duty of the Police Department was to protect both the safety and assets of the City and its citizens and the proposed Ordinance was merely a means of redefining the language. Council Member Trinkle inquired if greenways were exempted; whereupon, Chief Perkins responded that skateboards were allowed on the greenways, adding that motorized wheeled objects were not allowed on the greenways. In response to citizen input, the City Manager re-emphasized that City staff thought it was not necessary to solicit public input since the intent was only to make minor revisions to the existing ordinance; however it had become apparent that many citizens had concerns with regard to the issue. The City Manager said there had been several recommendations to use the vandalism laws to protect the public assets; unfortunately, vandalism requires a malicious intent and he did not believe skateboarders were maliciously trying to damage public property such as Elmwood Park, but were merely having fun. As discussion ensued, Council Member Trinkle inquired if the language clearly prohibited skateboarding in public areas, unless authorized; whereupon, the City Manager answered in the affirmative, and continued that staff intended to review the amenities in the remaining 70 parks in the City to determine which ones could become appropriate skateboarding areas, adding that the Department of Parks and Recreation recognizes the need for additional skateboarding facilities regionally. Following up on the City Manager's comments, Council Member Trinkle asked if the thought process was to make revisions to the ordinance; and thereafter, allow the Department of Parks and Recreation to work with neighborhood groups and other stakeholders to identify skateboarding areas; whereupon, the City Manager confirmed that was the intention. With regard to the clarification that vandalism requires that intent must be proven, Council Member Ferris said that if intent could be proven and the damage was over $1,000.00, an individual could be charged with a felony; whereupon, the Police Chief acknowledged in the affirmative. 47 Council Member Ferris expressed his support of the ban of skateboards in parks with the understanding that the City Administration was going to look very closely at each park and designate areas for skateboarding as deemed appropriate. He was of the opinion that skateboarders were more exposed to danger on public streets than individuals riding bicycles. He also questioned if the City Manager would be agreeable to tweaking the proposed Ordinance to allow skateboarding on sidewalks, with the understating that skateboarders must yield the right-of-way to pedestrians under all circumstances; whereupon, the City Manager was supportive of the idea if public safety could be enforced with such an ordinance. Following the dialogue regarding appropriate places for skateboarding, and the penalty for violations, Duane Howard appeared before Council and expressed his concern regarding adoption of the proposed ordinance without public input, adding that additional thought on the matter was warranted. There being no additional speakers registered to speak on the matter, Council Member Price was thankful that the Police Chief had come forward with an ordinance to help protect people and property; and she inquired if anyone had sought input from the youth; and what types of challenges could hinder efforts in identifying designated areas that were safe for skateboarding, adding that a lot of implications needed to be explored. She wanted to ensure that youth were offered the opportunity to make suggestions. For clarification purposes, Vice-Mayor Rosen asked if the Police Department had been enforcing the provisions as set forth in the Code to prohibit skateboards, bicycles, skates, wheelbarrows and hand carts; whereupon, the Police Chief said yes, except skateboarding in Elmwood park had become a serious issue due to two instances with two rulings by two judges; however, one did ask for an interpretation of the Code Section. Due to the question imposed by the judge, the proposed Ordinance was to clearly define hardscapes and create an effective date of March 31 to allow adequate time to designate skateboarding areas throughout the City. As ongoing comments ensued, Council Member Bestpitch referred to Section 30-13.1 of the proposed Ordinance setting forth that a device must have a State-issued placard for the disabled prominently displayed thereon. He asked if the placard was similar to a handicap hang tang displayed on the rear view mirror of a vehicle, or if the measure was referencing a different type of placard for such purpose; whereupon, Timothy R. Spencer, Senior Assistant City Attorney, responded that the placards were different, adding that the language in the proposed ordinance mirrored that of the City of Virginia Beach since it had been successful in accommodating the disabled community and managing hardscapes on the boardwalk along the beach area wherein bicycles and other devices shared the same route. Mr. Spencer indicated that the language in the proposed Ordinance also was to follow State law which would allow the City to conform with other localities around the State. 48 Referencing Section 30-13.1(c), Article I, Chapter 30, Streets and Sidewalks, Council Member Bestpitch asked why the 15 year age limit was being deleted; . whereupon, the Police Chief responded that the age limit was being removed due to the urging of the Commonwealth's Attorney since it was difficult to prove someone's age without proper identification. Council Member Bestpitch was surprised to learn that no persons, except for law enforcement officers, were allowed to ride bicycles, including bicycles equipped with training wheels, on public sidewalks; and furthermore, it was illegal to use wheelbarrows on sidewalks. He wondered if the entire section of the City Code should be thoroughly reviewed to determine what was relevant or irrelevant, adding he did not feel a great sense of urgency to approve the proposed Ordinance. He was in agreement with Council Member Price that the City's youth should be afforded an opportunity to offer input prior to creating a plan of action. He also thought it would be appropriate to ask the Parks and Recreation Advisory Board and the Roanoke Neighborhood Advocates to provide opportunities for citizen input on the matter prior to approval. Council Member Trinkle had concern about allowing skateboarding anywhere in the City, except where exclusively prohibited, because of the vast number of signs that would be required and the clutter it would cause. In conjunction with the placard issue, he questioned where such placards could be obtained and if there was a fee as well as if the urgency for passage of the proposed Ordinance was to protect the hardscapes in Elmwood Park; whereupon, the City Manager answered that the urgency for passage was to ensure that there was no further damage to Elmwood Park. Due to the importance of taking action to protect the City's assets and with the addition of many new amenities to the parks and greenways, Council Member Trinkle suggested that the matter be tabled for 30 days at which time revisions could be considered, and as many of the stakeholders and groups as possible could be allowed enough time to give input. Council Member Ferris agreed with receiving input from stakeholders, but wondered if a month would be adequate. He predicted that discussions could be ongoing for at least six months to a year, since the damage to City-owned property is owned by taxpayers; and he agreed with Council Members Bestpitch and Trinkle that the Code Section needed to be revised that would allow skateboarding on sidewalks where it would not cause a problem as long as the skateboarders yielded the right-of- way to pedestrians. ... 49 Council Member Ferris suggested that the proposed Ordinance be adopted as is, that the City Manager be instructed to bring a plan to the Council for designating skateboarding areas in the parks before March 31; noting that at any time Council could reverse its decision if the Members were not in agreement with the plan or if determined there was not enough designated skateboarding areas. He reiterated that he would prefer that the Ordinance be expanded to allow skateboarding on sidewalks, but agreed that the entire Code Section needed to be revamped to close the loop hole that was identified by the Court. For clarification purposes, Council Member Bestpitch mentioned, if passed, the Ordinance would not go into effect until March 31 and the City Manager could commit to receiving feedback from the Parks and Recreation Advisory Board, the Roanoke Neighborhood Advocates and the Youth Commission who would hopefully be meeting in February or March at the latest, so that amendments could be made before the Ordinance goes into effect. He also would be agreeable to passing the proposed Ordinance as is however, if the proper amount of feedback was not received prior to the effective date, he would move to repeal the adopted Ordinance. Based on additional comments from the Council and staff, Council Member Trinkle stated he would not support approving the proposed Ordinance in its current format, but would prefer to table the adoption until the March 17 Council Meeting. Council Member Lea agreed that changes needed to be made to the proposed Ordinance prior to adoption by the Council. It was his opinion that Council was not prepared to make a decision and if a vote was to be taken, he too would be voting no. Mayor Bowers also agreed that further input from the public was warranted; that the decision to ban skateboarding from all parks and recreational facilities and then designate areas for such activities was the wrong approach; and he suggested that skateboarding be allowed, but banned from certain designated areas. Understanding the concern about the damage to Elmwood Park, he suggested that signage to be used to designate areas where skateboarding was not allowed, indicating that damaged caused in those areas would be considered an act of vandalism and violators would be prosecuted. In conclusion, he supported the matter being tabled to March 17, 2014, at 2:00 p.m., to allow the City Manager enough time to receive public input. Following in-depth dialogue regarding revisions to the proposed ordinance, Council Member Trinkle then offered a substitute motion that the adoption of the measure be tabled until the March 17 Council Meeting at 2:00 p.m. The motion was seconded by Council Member Price and unanimously adopted. 50 CITY PROPERTY-HOUSING AUTHORITY: The City Manager submitted a written communication recommending acceptance of conveyance of real property from the Roanoke Redevelopment and Housing Authority located at 502 Williamson Road, S. E., to the City of Roanoke. (For full text, see copy of communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39848-012114) AN ORDINANCE accepting the transfer of certain real property, together with any buildings and improvements thereon, situated at 502 Williamson Road, S. E., Roanoke, Virginia, Official Tax Map No. 4013322 (Property) from the City of Roanoke Redevelopment and Housing Authority (RRHA); authorizing the City Manager to execute all documents and take such other actions necessary to acquire, accept, implement, administer, and effectuate the transfer of the Property to the City, including executing any amendments to a Parking Lot Management Agreement dated October 15, 2002, between the City and RRHA; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 519.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39848-012114. The motion was seconded by Council Member Trinkle. The City Manager gave a brief summary regarding the conveyance of the property, adding that the Roanoke Redevelopment and Housing Authority (RRHA) serves as the City of Roanoke's redevelopment agent and often owns property; and RRHA had resolved to focus more on its core mission. With regard to the conveyance of the property at 502 Williamson Road, he advised that it made sense for the City of Roanoke to take ownership of the RRHA properties and the redevelopment duties, particularly the parcel of property in question, which was being transferred ahead of the others because it was needed by the Virginia Department of Transportation (VDOT) for improvements at the Elm Avenue, S. W., and Interstate 581 interchange project. He further advised that RRHA would be transferring the property to the City of Roanoke and the City would thereafter transfer it to VDOT. He stated that a portion of the proceeds from VDOT would be allocated to RRHA to help with the legal fees. He pointed out that approximately 30 additional properties were under consideration for transfer from RRHA to the City at no charge once transferred, and said properties would become part of the City's Neighborhood Redevelopment Program. 51 Following the overview by the City Manager, Ordinance No. 39848-012114 was adopted by following vote: 4 AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. COMMENTS BY CITY MANAGER. The City Manager offered the following comments: Career, Lifestyle and Financial Fitness Fair • Held on Thursday, January 16 at the Roanoke Civic Center in the Special Events Center, from 8:30 a.m. to 1:00 p.m. • The Fair featured 74 vendors representing: o area businesses seeking new employees o lifestyle organizations creating awareness of amenities and volunteer opportunities o educational entities sharing their curriculum o financial organizations available to educate attendees on resources, ways to save money and to structure their finances in 2014, moving forward o New this year to the event was the "Bank On Roanoke Valley" Program, a collaborative between the City of Roanoke, United Way of Roanoke Valley and area retail banks. A Press Conference was held during the Fair to kick off the Program. • Registrations for those attending the event totaled 667 and the event proved to be very successful. • The event was sponsored by The Renick Group, American National University, Roanoke Valley SHRM, the City of Roanoke Department of Economic Development and County of Roanoke Department of Economic Development. • The next Career, Lifestyle and Financial Fitness Fair targeting new college graduates in the region will be in May 2014. Budget Updates • Council Briefings will be held on Monday, February 3 and Monday, March 3. • Recommended FY15 Budget will be presented to City Council on Monday, April 21. • Public Hearing on the Recommended FY15 Budget will be held on Thursday, April 24 at a Recessed Meeting of Council at 7:00 p.m. • Budget Study for City Council will occur on Monday, May 5. 52 • Budget will be adopted on Monday, May 12 at a Recessed - Meeting of Council at 2:00 p.m. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: (#39849-012114) AN ORDINANCE to appropriate funding from the Commonwealth governments grants for various educational programs, amending and reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 521.) Council Member Ferris moved the adoption of Budget Ordinance No. 39849- 012114. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Price was out of the Council Chamber when vote was recorded.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ECONOMIC DEVELOPMENT AUTHORITY: Council Member Ferris offered the following resolution appointing Braxton Naff as a Director of the Economic Development Authority, to fill the unexpired term of F. Gordon Hancock ending October 20, 2015: (#39850-012114) A RESOLUTION appointing a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia to fill the remaining portion of an unexpired four (4) year term on its Board of Directors. (For full text of resolution, see Resolution Book No. 76, page 522.) 53 Council Member Ferris moved the adoption of Resolution No. 39850-012114. The motion was seconded by Council Member Bestpitch and adopted by the following ` vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Price was out of the Council Chamber when vote was recorded.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Mayor Bowers announced that the VACoNML Legislative Day would be held on Thursday, February 6 in Richmond; and during the day, local officials and state legislators would meet to discuss matters of mutual interest and concern. Council Member Ferris pointed out that one of the City's Legislative items was expected to be reported out of committee at the General Assembly. He elaborated that the item would allow the City to privatize parking enforcement, with the exception of . . vehicles bearing a handicap placard. The City Attorney confirmed that staff had received a good report in regard to the proposed legislation. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor called attention to a vacancy on the Fair Housing Board created by the resignation of Keith Wheaton for a term ending March 31, 2015; whereupon, he opened the floor for nominations. Council Member Lea placed in nomination the name of Lisa Barksdale. There being no further nominations, Ms. Barksdale was appointed as a member of the Fair Housing Board to fill the unexpired term of office of Keith Wheaton ending March 31, 2015, by the following vote: FOR MS. BARKSDALE: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. At 3:54 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building; and to be reconvened at 7:00 p.m., in the Council Chamber. 54 At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members David B. Trinkle (arrived late), William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Court G. Rosen, and Mayor David A. Bowers-6. ABSENT: Council Member Anita J. Price-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. At this point, Council Member Trinkle entered the meeting (7:02 p.m.) COUNCIL: With respect to the Closed Meeting just concluded, Vice-Mayor Rosen moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT-SCHOOLS; Recognition of the James Breckinridge Middle School Builders Club. Due to inclement weather, recognition of the students was deferred until a future Council meeting. 55 PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of BGGT, LLC, to rezone property, repeal all proffered conditions of a previous rezoning, and to amend the Planned Unit Development Plan on property located at 0 Roberts Road, from CG, Commercial-Neighborhood District, and MXPUD, Mixed Use Planned Unit Development, to MXPUD, Mixed Use Planned Unit Development, subject to certain proffered conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, January 1, 2014, and Wednesday, January 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding the Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Franklin Road/Colonial Avenue Plan, and Zoning Ordinance, as a portion of existing residential and commercial property to be redeveloped for a use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39851-012114) AN ORDINANCE to amend Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 34406-080299, adopted August 2, 1999, and Ordinance No. 32777-121895, adopted December 18, 1995, to the extent that they placed conditions on property bearing Official Tax Map No. 1290108; by rezoning such lot to Mixed Use Planned Unit Development (MXPUD); and by amending the Planned Unit Development Plan, as it pertains to the aforementioned property; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 76, page 523.) Council Member Trinkle moved the adoption of Ordinance No. 39851-012114. The motion was seconded by Vice-Mayor Rosen and Council Member Lea. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 56 There being no questions and/or comments by the Council Members, Ordinance No. 39851-012114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of James and Linda Hullett to rezone property located at 1817 Indiana Avenue, N. E., from RM-1, Residential Mixed Density District, to I-1, Light Industrial District, subject to a proffered condition, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, January 1, 2014 and Wednesday, January 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding the Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Hol/ins/Wi/dwood Area Plan, and Zoning Ordinance as an existing property to be redeveloped, with the expansion of an existing business in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39852-012114) AN ORDINANCE to amend Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 76, page 525.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39852-012114. The motion was seconded by Council Member Bestpitch. 57 The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39852-012114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) COUNTRYSIDE-RECREATION-STREETS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to authorize the execution of a Lease Agreement for construction, operation and maintenance of an outdoor athletic facility on properties located at 2100 Countryside Road, identified as Official Tax Map No. 6472302; and at the intersection of Ranch Road and Lewiston Street; and Portland Avenue located at 0 Ben Street, N. W., identified as Official Tax Map No. 6421001, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times . on Monday, January 6, and Monday, January 13, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to award a lease agreement to lease from the City an 11.06-acre portion of Official Tax Map No. 6472302 (Parcel A) and a 10.57-acre parcel identified as Official Tax Map No. 6421001 (Parcel B) to Roanoke Valley Youth Soccer Club, Inc. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39853-012114) AN ORDINANCE accepting the bid of Roanoke Valley Youth Soccer, Inc., ("Lessee") to lease certain City-owned properties identified as Official Tax Map No. 6421001 and a portion of Official Tax Map No. 6472302, upon certain terms and conditions; authorizing the City Manager to execute such Lease Agreement; authorizing the City Manager to take such further actions and execute such further documents as may be necessary to implement, administer, and enforce such Lease Agreement; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 527.) 58 Vice-Mayor Rosen moved the adoption of Ordinance No. 39853-012114. The -. motion was seconded by Council Member Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. The City Manager highlighted what was to be accomplished in regard to the lease award; whereupon, the City Manager explained that while preparing the Countryside Master Plan, staff had identified that the City had a deficiency of 12 to 14 horizontal fields for sporting activities such as soccer, and the greatest need was in the northwest quadrant of the City. He advised that by increasing the inventory of horizontal fields, Roanoke would be in a position to host tournaments and comply with the Parks and Recreation Master Plan's directive for maintaining green space, which was important to the current residents in the Countryside Estate neighborhood. The City Manager further advised that the Council had given notice for an invitation for bids and scheduled a public hearing before the Council for execution of a Lease Agreement for a proposed Outdoor Athletic Facility. He noted that the bid forms had been made available to the public on January 6 and the deadline to submit bids was January 21, 2014 at 12:00 p.m. In response to the request for bids, the Roanoke Valley Youth Soccer Club, Inc., had submitted a proposal for a long-term lease that was consistent with the proposed terms of the advertised lease agreement. He stated that the Roanoke Valley Youth Soccer Club's proposal incorporated as many as six regulation soccer fields; and that the terms of the proposed lease, would be for six years, and would initially include six natural turf fields within 36 months of acquisition of the lease agreement. He further stated that Roanoke Valley Youth Soccer Club, Inc. (RVYSC), had estimated the cost of engineering and construction for the fields to be approximately $931,000.00, with funds being provided by the RVYSC through fundraising efforts; and in addition, RVYSC would also pay the City of Roanoke $100.00 per year for the lease. He indicated that the City of Roanoke would benefit through the use of the fields in connection with its recreational soccer program. Again referring to the proposed lease agreement, the City Manager indicated that if the addition of lighting should occur at one field, or if one field is equipped with artificial turf, the lease would be extended by 15 years, and if both upgrades occur, the lease would be extended to 40 years. Noting that the cost to light a field is approximately $350,000.00, and to build an artificial turf field is about $650,000.00, he thought that such capital improvements would warrant the extension of the lease agreement. • 59 The City Manager recounted that the development of the fields was a major investment by the RVYSC who has a strong track record in the region; and the location of the project was exciting for the community. With the extension of the greenway, a fitness trail and a super playground, the project will supplement the $1.5 million investment that has already taken place in the area. He pointed out that City staff was working with another organization to expand the tennis building into an indoor recreation facility and with William Fleming's fields, several hotels, and a retail center nearby, all the ingredients are in place for a first-class recreational amenity that will attract families to the area. He hoped that the project would spur additional growth and support the high school and its athletic programs as well as the hotels and retailers in the area. Also noting that area local governments had been consulted, the City Manager said that a regional soccer facility would not compete with other localities but would complement the Roanoke Valley and provide another recreational asset. Council Member Ferris commented that the asset would not just be the City of Roanoke's, but would benefit the entire region as the surrounding localities had resolved to promote the Roanoke Valley as a whole. Council Member Lea said that he concurred wholeheartedly with the City Manager in terms of the magnitude of the project and he was enthused by the potential for the community. Vice-Mayor Rosen thought the project accomplishes many of the goals of the residents, one of which is green space and amenities that will attract people, and he lauded the project as an example of the private sector, the public sector and a neighborhood working together for a great outcome. He concurred with the City Manager's comments and said the project would be a great test as City government works with the big public and private partnership with millions of dollars invested by a private entity on public properties for the benefit of both the public and the private sectors in a fairly unique way. Council Member Bestpitch said in terms of the Parks and Recreation Master Plan, he hoped that in the not-too-distant future, there would be residential and commercial development which would provide employment and great places to live. He hoped that word would soon spread that the City of Roanoke had prime land available for future development and it appears that the community is moving in the right direction. 60 After extensive dialogue regarding the matter, Ordinance No. 39853-012114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Rosen and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) CITY CODE-POLICE-PUBLIC DANCE HALLS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 21, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on an amendment to the City Code to add a new Article X, Public Dance Halls, to Chapter 21, Offenses — Miscellaneous, in order to provide for certain levels of on-site security in entertainment facilities for dancing, effective March 31, 2014, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, January 10, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending adoption of the a proposed amendment to Chapter 21, Offenses- Miscellaneous, Code of the City of Roanoke, Virginia (1979), as amended, by adding new Article X, Public Dance Halls to establish public dance hall regulations, effective March 31, 2014. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: "AN ORDINANCE amending and reordaining Chapter 21, Offenses — Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended, by adding new Article X, Public Dance Halls, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended; providing for an effective date; and dispensing with the second reading by title paragraph of this ordinance." Council Member Lea moved the adoption of the ordinance. The motion was seconded by Council Member Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 61 Christopher C. Perkins, Chief of Police, gave a summarized briefing regarding the proposed amendment to the City Code that would provide certain levels of on-site security in entertainment establishments which contain facilities for dancing. He advised that the proposed amendment would create a registration process for public dance halls; provide regulations governing public dance halls that are designated to maintain peace and facilitate a vibrant night life in the City of Roanoke; and establish security requirements for public dance halls to improve security at those locations. He added that the proposal would provide a level of security to the very popular downtown entertainment district. He concluded that in order to receive as much public input as possible, he had met with businesses downtown, Downtown Roanoke Inc. (DRI), and the Downtown Neighborhood Association. The City Attorney reported that a revised ordinance had been distributed to the Council for its consideration based on comments from the Council after reviewing the agenda material prior to the Council Meeting. Based upon said revisions, Vice-Mayor Rosen offered an amended motion to adopt the following Ordinance: (#39854-012114) AN ORDINANCE amending and reordaining Chapter 21, Offenses — Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended, by adding new Article X, Public Dance Halls, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended; providing for an effective date; and dispensing with the second reading by title paragraph of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 529.) Vice-Mayor Rosen moved the adoption of the Revision to Ordinance No. 39854- 012114. The motion was seconded by Council Member Trinkle. For clarification purposes, the City Attorney called attention to the following changes as set forth in the revised ordinance: Page 2 - definition of "armed security officers" changed to "armed security officer"; Page 3, middle of Paragraph E - the word "as" had been added so that the paragraph reads "may receive statements as evidence"; 62 Page 5, at the very top - the phrase "permit" was removed so that it reads "Temporarily suspended for a period to be set by the City Manager"; in the middle of the paragraph - the number "two" was added so that it reads "...Whenever the number of patrons in a Public Dance Hall is at one hundred and fifty (150), then the Public Dance Hall shall have four security employees or contractors at least two of whom shall be law-enforcement officers outside of the establishment..." Page 6, Section 21-227, Paragraph A - the words in line four, "and on-going", and the word in line five, "being", had been added to make it clear that when the dance hall is open as a dance hall and when alcoholic beverages are being served at the same time; Section 21-227, Paragraph B, the words in line four, "and on-going", and the word in line five, "being", had been added for the same reason as stated in Paragraph a. Page 7, Section 21-230, Subparagraph c., in the last sentence, the word "business" was changed to the pluralized "businesses". Council Member Trinkle questioned if the majority of the changes were to correct grammatical errors; whereupon, the City Attorney answered in the affirmative adding that the change on Page 6 was to clarify that if a facility was serving lunch on a Sunday afternoon and was serving alcohol, and there was no dancing, a minor could be in the facility. Council Member Trinkle said that the Police Chief had stated that he had worked with restaurants, organizations and neighborhoods and he asked how long staff had been working on the proposed ordinance; whereupon, the Police Chief answered that work had begun in August 2013. He stated that he had briefed the Council at its October 7, 2013 meeting in order to provide for certain levels of on-site security in entertainment establishments which contain facilities for dancing. He also met with business owners, downtown representatives, and Downtown Roanoke, Inc., in order to receive as much public input as possible and respond to questions. Vice-Mayor Rosen stated that he supported the proposed ordinance and he thought the matter was a public safety and resource allocation issue. He questioned if the proposed ordinance would grant the Police Department additional authority to enter private businesses; whereupon, the Police Chief responded that police officers were still bound by the Fourth Amendment in any action taken and the proposed ordinance only allows officers to enter a facility in public areas. He informed that while the particular language was not necessary because police officers have the right to enter an establishment, the intent was to make it clear that a police officer can enter a public area, if necessary. He said that outside of the right to enter a public area, a police officer was still bound by the Fourth Amendment and was required to establish probable cause and obtain a search warrant prior to entering an area in which there was a reasonable expectation of privacy; and therefore, there was no extra benefit of search from the proposed ordinance. 63 Council Member Ferris pointed out that the original proposed ordinance would prevent minors from entering establishments that had been designated as dance halls, but had been amended to allow minors to enter those establishments when such dance halls were not being used for dancing; and he wanted to make certain that the Police Chief was in agreement with the amended version; whereupon, the Police Chief said that he was absolutely in agreement with the amended version. Council Member Bestpitch asked for clarification of Section 21-229, which referenced exemptions for charitable dances for benevolent and charitable purposes and asked if an entity, which could be the same organization hosting the event, must donate 50 percent of the gross proceeds to qualify as a charitable or tax exempt organization under the Federal Internal Revenue Code; whereupon, the City Attorney responded that the intention of the ordinance was not to cause an organization to donate half of its gross receipts to another organization. Council Member Bestpitch stated concern for Section 21-222 (e) of the proposed ordinance which lists the first reason for denying a Dance Hall Permit as having been convicted of a felony under the laws of any state or of the United States, or having been convicted of any crime or offense involving moral turpitude. He said that while he agreed with the moral turpitude part, his concern was there was no consideration for the length of time that had elapsed from the conviction or the conviction. Stating that repeated discussions centered around helping those individuals who have been released from incarceration to re-enter society and find employment, he could not support that particular section that states any felony may result in the denial of the application. The Police Chief responded that the word "may" had intentionally been used so that consideration could be given on an application by application basis. He indicated that Dance Hall Permit applications are first heard by the Police Chief, with an appeal process before the City Manager. The Chief acknowledged that he was a proponent of felons having their rights restored once their probation or parole period had passed, saying that they had paid their debt to society, He then explained that there are too many different types of felonies to list individually and that was the reason for allowing a decision to be made on an application to application basis. Council Member Bestpitch preferred the language included in the ordinance that would push City staff in the direction of giving consideration to felons and take certain factors into consideration. Council Member Ferris commented that as he was looking through Section 4.1-225 of the Code of Virginia, which states the grounds for which the ABC Board may suspend or revoke licenses, and it essentially contains the same language as the proposed ordinance and could take the place of the proposed language and be incorporated into the proposed ordinance by reference. Council Member Lea commended the Police Chief on his concern for public safety. 64 Having agreed with the changes as referenced by the City Attorney, amendment to Ordinance No. 39854-012114, was adopted by the following vote: AYES: Council Members Trinkle, Ferris, Lea, Rosen and Mayor Bowers-5. NAYS: Council Member Bestpitch-1. (Council Member Price was absent.) There being no further discussion, Ordinance No. 39854-012114, as amended, was adopted by the following vote: AYES: Council Members Trinkle, Ferris, Lea, Rosen and Mayor Bowers-5. NAYS: Council Member Bestpitch-1. (Council Member Price was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. There being no further business, Mayor Bowers declared the Council meeting adjourned at 7:50 p.m. APPROVED ATTEST: a` , &WI/Lay) in Stephanie M. Moo MC David A. Bowers City Clerk Mayor "'i 65 ROANOKE CITY COUNCIL-REGULAR SESSION February 3, 2014 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke Redevelopment and Housing Authority on Monday, February 3, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013, with Mayor David A. Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF COMMISSIONERS PRESENT: Commissioners R. Gail Burruss, Edward Garner, Daniel E. Karnes, and Vice-Chairman Timothy Witten-4. ABSENT: Commissioners Adam Boitnott, Gilbert E. Butler, Jr., and Chairman Duane Smith-3. REPRESENTING THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Glenda Edwards-Goh, Executive Director; Nick Conte, Legal Counsel to the Authority; and Christina Back, Recording Secretary. The following items were considered prior to the joint meeting: COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2,2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 66 Council Member Lea moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance of a Council-Appointed Officer, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council Members Trinkle and Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. 67 ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. Mayor Bowers welcomed everyone to the meeting and congratulated Ms. Edwards-Goh on her recent nuptials. In connection with domestic violence being a major initiative in the City and Ms. Edwards-Goh serving on the Domestic Violence Task Force, she shared information regarding the efforts of the Housing Authority. She advised that the Authority received grant funds to host several domestic violence classes at the public housing sites, which classes were presented by the Conflict Resolution Center that included topics, such as defining domestic violence, understanding the root causes of partner abuse, the cycle of violence, challenges involved in leaving a violent relationship, and the impact of domestic violence on adults and children living in situations that involve domestic violence. She further advised that fliers containing phone numbers for domestic violence resources were available to all public housing residents and were posted in the administrative offices; and the Department of Social Services staff occupied office raw space at Villages at Lincoln and Jamestown Place to ensure that residents receive appropriate referrals for assistance if needed. Council Member Lea commented that it was great to have the Department of Social Services staff onsite to assist residents; and he commended the staff for their efforts in support of curtailing domestic violence. Ms. Edwards-Goh advised that the Authority was supportive of the Drug Market Initiative and staff had worked with the Police Department, but unfortunately, one of the biggest problems was the surrounding communities viewing the public housing sites as locations to conduct drug transactions. She noted that the Drug Market Initiative impacted the broader communities and that public housing sites were not separate entities; and when the target community was impacted it had a positive affect the public housing crime rate as it related to drugs. Mayor Bowers pointed out that Blue Ridge Housing Corporation and Northwest Neighborhood Environmental Organization, were no longer Community Housing Development Organizations (CHDO) and if TAP and Habitat for Humanity were the only two agencies in the area, and if there was a need for an additional Community Housing organization (CDC) or Community Housing Development Corporation (CHDO) in the area; whereupon, the City Manager indicated that community housing partners worked in Roanoke, but were based in the New River Valley serviced the area as CHDO's. 68 In addition, R. Brian Townsend, Assistant City Manager for Community Development, advised that the area had three CHDO's, but two were actively working and allotted government funds to operate; that the needs of the area were being met and the City's goal was to develop a better working relationship with community housing partners. Mayor Bowers inquired if the Housing Authority could perform similar duties of a CDC; whereupon, Keith Holland, Neighborhood Services Budget Team Leader, was unsure because a Community Development Corporation was not an initiative of HUD, but of the Department of Economic and Community Development which was allowable by State code. Following discussion regarding creation a viable CDC and/or CHDO, Mayor Bowers commented that it would behoove the Council to further review the concept of a CDC and to evaluate the need for one in the City of Roanoke. The Assistance City Manager for Community Development advised that over 20 years ago the Housing Authority acquired and retained properties in the center part of the City, such as surface parking lots downtown and properties in the Henry Street area of Gainsboro. He further advised that the Housing Authority Board of Commissioners determined and confirmed in August and November 2013 that those properties were no longer necessary and would be better suited for the City. Council Member Trinkle inquired as to the original rationale for the RRHA to own those properties; whereupon, Mr. Townsend indicated that the Housing Authority was the acquisition agent in the late 1970's and early 1980's when the properties in the Gainsboro area were acquired as part of a redevelopment conservation plan; and anytime property was acquired using HUD funds, the authority held onto the property while a program was active. He remarked that the role as agent for the operation of the redevelopment conservation plan had ended; and therefore it was best to return the properties to the City. He concluded that a public hearing must be held to transfer the properties from the Authority. Council Member Trinkle further inquired if the same process was used for the acquisition of the properties at Riverside Drive; whereupon, Mr. Townsend replied in the affirmative and that the public hearing process would help to streamline decision making with regard to the property because the Authority played no role in the disposition of the property. In connection with the Choice Neighborhood Planning Grant, Desi Wynter, Director of Redevelopment and Modernization, advised that a needs assessment was underway and the next steps were to work with a Philadelphia based design firm to establish a transformation plan, which would include input from the community and thereafter, the plan would be submitted to HUD in October 2014. 69 Ms. Edwards-Goh added that the Choice Neighborhood Planning Area encompasses 14th Street, N. W., to Melrose Avenue, N. W., to Shenandoah Avenue, N. W., west of Williamson Road and Landsdown Public Housing and Melrose Towers Complex; which presents the perfect opportunity to redesign public housing and enhance the neighborhood. She noted that the plan was a comprehensive vision for the community that addresses education, economic development and supportive services, not just a housing redevelopment plan. Mayor Bowers commented that if the project included infrastructure improvements there may be a need for a CDC; whereupon, Ms. Edwards-Goh replied that if it was necessary the Authority would work with the City to determine what entities were needed to move the project forward. Council Member Lea asked if the meetings on the plan were open to the public; whereupon, Ms. Edwards-Goh advised that the meetings were mainly for the residents of the neighborhood and invites were sent to City Council as well. Council Member Bestpitch commented that he was impressed by the attendance and participation at the January 16 resident meeting. Ms. Edwards-Goh advised that the Board of Commissioners communicated with Council back in August 2013 about the potential crisis that was developing in the Housing Choice Voucher Program and indicated that the Federal Government could use some advocacy in understanding how the program works. She stated that the Federal Government adopted its budget, but the Authority had yet to receive exact funding amounts for 2014. She continued that the program was funded on a calendar year basis and based upon estimates the program should be operational through the end of calendar year 2014. She explained that many housing authorities across the country were suspending the program, for example TAP transferred its vouchers to the Authority because it could no longer afford to continue subsidizing the cost of the program. She pointed out that although the program continues to be in high demand; the challenge for the Authority is not knowing the amount of funding and the fluctuations in funding that result in a reduction of expenses which took months to accomplish. Council Member Ferris inquired where the advocacy should be directed; whereupon, Ms. Edwards-Goh advised that housing authorities across the State were working with Senators Mark Warner and Tim Kaine who were receptive; and the authorities were in communication with HUD about the reducing of the administrative burden to commensurate with the reduction in funding. 70 Council Member Ferris further inquired if the matter was legislative or administrative in terms of the paperwork and requirements of HUD; and if it could be handled at the agency level or if the senators were needed. Ms. Edwards-Goh replied that it was a legislative issue in the sense that HUD had not been receptive to the efforts to work administratively to improve management of the program effectively; and the State and National Housing Associations were advocating with the legislators at the Federal level of the need to have a budget amount annually prior to the start of the calendar year. In response to an inquiry from Council Member Ferris as to HUD's concern with the increase of the likelihood of fraud with the reduction of paperwork, Ms. Edwards- Goh was not aware of any concern regarding fraud, but did note HUD's commitment to reduce the burden, adding that to date nothing had changed. Following additional comments regarding the Housing Choice Voucher Program, Ms. Edwards-Goh advised that as people lose jobs or level of assistance for a household increase so does the demand for service unfortunately, the Authority cannot increase the number of vouchers for the program. Vice-Chairman Witten advised that the Authority recently reviewed its Strategic Plan, a five year roadmap for the organization and noted that 15 surveys were sent out to engage stakeholders and only 10 were returned. He further advised that the process would begin again March and asked for the support of the Council. (See Roanoke Redevelopment and Housing Authority Strategic Plan on file in the City Clerk's Office.) There being no additional items for discussion, Council Member Trinkle inquired about plans for updates or renovations to the Morningside Manor Senior Living facility; whereupon, Joel Shank, Vice-President of Operations, advised that the bathrooms and HVAC systems for Morningside Manor and Melrose Towers have been upgraded and additional projects were in line for completion, subject to available funding. Ms. Edwards-Goh added that the idea of cottages for senior living was also under review. Council Member Trinkle also asked if the senior living facilities had waiting lists for available units; whereupon, David Bustamante, Vice-President of Housing, responded in the affirmative, noting that the wait was about six or seven months. There being no additional questions and/or comments, the Mayor expressed appreciation to the Board of Commissioners for their time and efforts. At 10:28 a.m., Vice-Chairman Witten declared the Roanoke Redevelopment and Housing Authority Board of Commissioners meeting adjourned. 71 At 10:28 a.m., the Mayor declared the Council meeting in recess to be reconvened for continuation of briefings. Annual Public Safety Reports David Hoback, Fire Chief, shared data in connection with 2013 Fire Department service statistics and highlighted the following information regarding the Roanoke Fire - EMS Performance Review: 1 Roanoke Fire-EMS - 2013 'S. Department Activities 2013 ❑ ISO Class 2—Retained "�• . ❑ Community Events ,�? 't ,� 1. 0I3ra\ Conan ity Wafl s/Meetirgs r�$ ♦ 7 •. Fired Up fora Cure - r Henry Street Festuual --� hmvteeth Prg±in the Path films and Ho Cinio Pe h4ayo National Ni#¢Chit Read:.QUii America y ❑ Prevention Activities Fire Preccention Month City School Art Contest • Child Safety Seat hupection Fire hu-peetim• Social Media I 72 Demand For Service 30,000 25,758 25,279 25,000 20.000 10,000 10,000 5,000 0 2008 2009 2010 2011 2012 2013 ■EMS 18,558 18,752 19,129 18.497 19,871 19,754 °Fire 5,819 5,203 _ 5,256 5,093 5,887 5,525 Fire EMS Demand For Service Declined 1.9 Structure Fires Travel Time Performance 1oo�ra 9516 N-45-6IPW ;96 ZO9G _94-5-1 —!dbUV) =j g310,b i 93..3Q -_ ----A 2 3 Oon 9o(Yo — / — 4-11*. itcW 6 310,'6 85% ♦f#'7Tl #$ 8096 -"I/7912% 750/o 780.6 2008 2009 2010 2011 2012 2013 are Respells e-First Due Effective Respm►s a Ric a ERF First Due—4 minutes uites or less 90',4 ERF 8 minutes or less 90 7 73 II 0. • ,. . . Working Fires 100 70 r 60 -M 50 40 30 20 10 2006 2007 2008 2009 2010 2011 2012 2013 Working Fires twS -'� WMbrldng Fire Reduction of 22'N Cause of House/Building Fires (' 2012 two 2013 m Act of Nature -25% Failure of Equipment/Heat Source -9.1% Intentional -37% Unintentional/Accidental -6.7% Cause undetermined after investigation -20.5% 74 Arson History 50 45 40 35 Y ` 30 i \\ 20 1 15 2007 2006 2009 2010 2011 2012 2013 -•-Arson Fires 504 Reduction on overall Arson Fires • Structure Fires Confined Fire to Floor of Origin. 100%i 759 • --- .4 % --��-469:3044i _ .83gfi --6550'1^, 50% 25% 0% 2008 2009 2010 2011 2012 2013 --9 of Fines Confined to Floor o f Qum r•� a-� 75 Annual Fire Loss History $12,000,000 Pet Smart South Roanoke Fires $10,000,000 $9,8114,488 7 Ili $8,000,000 Days Inn $6,000,000 x,904,980 ' 6,8124 General Track Hoay $4,000,000 3,626,071 "43,044,221 –$2 23,331 $2,000,000 $0 2008 2009 2010 2011 2812 2013 Fire Loss History 2013 — $70,000,000 $65,ior,zrs - $60,000,000 M1� $50,000,000 f $40,000,000 $30,000,000 $20,000,000 $10,000,000 $2,523;330 $0 Pre-Incident Value Property Low �.w 76 Critical - Advanced Life Support Response Time Performance 100.00% 75.00% 50.00% 25.00% S Minutes or Less 90 Percent of the Time 0.00% 2008 2009 2010 2011 2012 2013 110 A vance Lie Support Response Time Performance 100.00% • 33(v) 75.00% 50.00% 25.00% 8 Minutes or Less 90 Percent of the Time 0.00% 2008 2009 2010 2011 2012 2013 taidJ 77 CI Basic Life Support Response Time Performance 100.00% 99.�54da- S:1S�YG ' 8.52!6 --90 60%x—–9035% 9838% 95.00% 90.00% 85.00% 12 Minutes or Less 90 Percent of the Time 80.00% 2008 2009 2010 2011 2012 2013 ■ M Recruitment and Diversity ❑ Regional Hiring Process ❑ Regional Recruit School 2011 –Recruit School –18% 2012–Recruit School –22% 2013- Recruit School –30% ! i IJ I f 2014–Recruit School - 50% 911 :, 173 Applirmas ats�ieued-129,9 ` / Graduation-July 9.2014 ,' 4 t 41140°111 ir. 105 .. 78 New Activities for 2014 ❑ New Fire-EMS Records Management System — Mobile Applications ❑ Regional Public Safety Diversity and Equity Conference — October 9 and 10 ❑ Business Self Inspection Program ❑ Citizen's Fire-EMS Academy ❑ Fire Officer Development Academy __lye l a';,f�r,k: Questions r; Facebook.com Twitter.corn Roanokeva.govlFireEMS I I (See copy of presentation on file in the City Clerk's Office.) 79 Discussion: Council Member Lea inquired if the homes were vacant in cases of arson; whereupon, Chief Hoback replied that one home was vacant and unfortunately one home was occupied. Council Member Trinkle inquired if a fire engine was sent to every vehicle accident; whereupon, Chief Hoback replied yes. i , Mayor Bowers asked about Fire Department recruitment and diversity; whereupon, Chief Hoback indicated that the recruitment process was successful, noting that three females and three African American males were recently hired. : In response to an inquiry from Council Member Ferris about employee retention, Chief Hoback advised that retention was good, but the department was losing people due to retirement and health issues. Following additional comments by Chief Hoback, the Mayor commended the Fire Department and advised that the information would be received and filed. 2013 Public Safety Update for Law Enforcement Chris Perkins, Chief of Police, presented a report regarding the 2013 public safety update for law enforcement in the City of Roanoke. He reported on community outreach, real-time policing, and action items for 2014. He highlighted the following data: ■ re* AP\.....4 fir- rinn . . " rim , , , _., °Li.. , s . ..„. . ., , t , I ,. . .. , ■ , , , ' 80 C�ommunity1t RPt3 Outreach - io CornmunityW'alls in all 'r r,:_ Zones ' 4 v., ' • Foe rFadges and eleal:fast .- Li+ents in all Zcines _ • et- "°••• r _ • Numerous Community Meetings.in allZones f" • t . • Communitye nits .. : — i • .t..o•Ea.my.•nt l • Ciotti Dc rp ) '. • Suklull • 4..6.11 rei.,a. e • ia.°w..•FY+sn mm:..o• Bet • Do••..kis Via Se•ee kLle w *•' • Rikc CL• o. • Do•.e.it A.iw.IPdo t.e 0 • to...Co.....•eY C1a..•f•Dep $g • i.i •..0 Po>i•ez.Police y; �.i -"^^1 „Will • yeaNOtY^f R>ram.ix, rTO..,•.•.c•� ,lpv, a. • BLe S...y.Boate to..Born. r°'� r1r...t�, ' .-....,a..-•..q..r.•.. - F l• Nt....Skeet 1.a.i. .a:1 • • ay.. • P,O C..t A _ +>tc 4) RPO I0 i 11,4 v.v.,.o lk,H•0•61.14.1.4,..1• r MpIe than Crime Stattiti:s Commerti3l Robbers Series it • Fourcowren ence stores -i'''6 41/111H. ihr same M.O.ofsus pect starting Otto ber as 243; • Zane Lieutenant and InYeStgations Lieutenant ,, _ y ' initiated a tra patois and "1 ' conducted mbbert prneenti)n meetings 111 tit- 4, L . • Crirm a.nairst'ssu.s • Pobbery Fom:ast Bulletin • Strut (rims sergeant depioyei officers in pred'r_tei alts on pledi:ted . dirt and time of day • Suspects contactei and uItirrratety arrested on October 24 @945 PM Diversity 81 III711 , . -..- 4100 • Last 2 yeals 4o.5% . liowtoke Police of a sw..rn h'ir female and,t)r minority ... ,. . „-. , . ,.,, ' • L t 2 yeEa3 -5 0.0% i 4 It L Of a if Departmimt Hire .•• 0 -,. •••• Illi mik, :041 kOdihan and Sworn:,viierr2 ' ' '' ' ' f Female and,lor Minority . . .,,,. * , • Last yaws Female i P■WV A•p.,. V■ . , i 4 Officeis ha ma incmased ,...•OPP PPP/.1..10.011.**fn..- 4.' 54% o . ' 41110,4 IA011 •• . I . , Diversity •.,,, . ., - Latir.s .40.5(r0 floarsohe Palo* ' of all woo rn h vs•■•■,em ••.0„•pi•a-imr.•••■ '':'••.;.$gi':: female and:r minority , • la* PAS • Last 210Eirs -6 Cr.094 . 1 1 L ' • . X ofa II Depaitmnt FIIMA ' • AS' (Ciiilian and Swam}rem • Female and.ti r minority • .. ... . • Last:rains Female . ... ,. oti Officers have increased 54% . . •• (3 82 Public Safety '1 RP(! Issues • Illegal Fire.-arrns • Si rrlp l e Assa uI t_ Drug and Simple Assault Incklents • Alcohol/Drugs • Con-elation to = Alcohol and `'x Drugs is clearly :"` wax. identified I`" l f,..� S;•np4 Ass wits • Both simple 506 assaults and s drug crimes — .3W :J]o :on ;nl: ;613 increase the crime rate �':•'=-- .r .41.RP0 Zone - Part One Crime Robtery firm - : F+_'son: sF Mon t and Fallon • Zone a hle.ghtcfbc.d5 Zone 3 • Violent +1.15% • Violent -11.63% • Property -1.17% • Property -3.29% • Overall -0.99% • Overall -3.97% • Hurt Park DMI -31.6't • Zone 2 • Violent -6.98°ro • Zone 4 • Property +1.57% • Violent -27.05% • Overall +1..1.6% • Property -2q.3o% • Overall -28.97% • Melrose DM1 -18.&:.% Shoplifting:Valley View and Crossroads Areas 83 4o•RPD 2014 Action Items • Pedestrian and Driver Traffic Safety • Domestic Violence Initiative (D I) • Regional HIDTA Initiative • Regional Training with Completion of County Academy Addition • Academic Association with Radford University • In-car and Body Camera Capabilities • Remote Video Surveillance O pportun ities • ABC Distribution Locations and Neighborhoods Initiative State of theArt Facilities, Training RpD and Standards • Questions & Comments Public Safety Update (See presentation on file in the City Clerk's Office.) 84 Discussion: Council Member Ferris commended Chief Perkins on the Data Driven Policing Initiative; the Chief mentioned that it if a person was where they were supposed to be doing legal things it was unlikely that the person would be a victim of a violent crime in the City of Roanoke. Council Member Bestpitch also commended the Police Department on their efforts and asked what could be done to encourage drivers to obey the speed limit. Chief Perkins advised that efforts were strategic in how traffic and pedestrian safety were addressed; and noted that speed stealth devices to measure the flow, volume and speed of traffic were placed unbeknownst to drivers. He further advised that distracted driving was an issue and in areas of heavy speeding a very aggressive group of officers would go out and write tickets. Council Member Trinkle asked for information on home invasions; whereupon, Chief Perkins advised that home invasions were down 15 percent from last year and that most were drug related. Council Member Trinkle commended the Police Department on their efforts for securing the City Marathon following the tragic events at the Boston Marathon. Mayor Bowers suggested that protection efforts be increased for pedestrians in the downtown area particularly in crosswalks. Police Department Reorganization Chief Perkins also briefed the Council on the reorganization of the Police Department and highlighted the following information: 85 3 . 0 Citizen Centered Policing • Regionalism •Accreditation • Geographic and • Certified Crime Community Prevention I Policing n:m: I u.:ccurt,nlar Community • DMI • Citizen ORB \=iti:cns <:\,_71..„,*4 ) •Assignment • Academy Rchlnl,7, or.c.rt, •Recruitment • Crime Reports and Hiring • Fore sic Lab •Civilian and •J S Sworn Workforce 4 i1FD Administration l iti.:roo C•lltrr•d 4'nlicinu rw sve¢a .e ddwa►. -A..= UrOam CTr Rw.Mar Jib 1 num.Speo.' Cpaadar Mar — Ca,.,.•,m n.W..r•.r '".. into[Mln cW.Arrw Sp..rr O.pn•CnW e lrr r rsSr,:a--e c...a ,erawr.rk* .s.rafrb rALn M,W. r .7ow Anti.. 1 Nerd Burma Canmrbr Am pa.• In.dpd...Smarr Bur.. r.n.ta•.ra.. C Oral t*.0,11 C,m+n 86 Patrol Bureau • aoo Patrol Officers • a6 Patrol Sergeants • it Patrol Lieutenants F_ d • hAaaimize Patrol r A mid Staffing Pat • :PG lice sector;• g Nike o D!Itr GFS r - • �ay.Po o lice t5 • CallsforService 111. 111.1 INA •MI • Traffic Safety • Ctecti reuentian, a m w Detection,and Apprehension SHIT Community. .,. Response Bureau • -•3 COmrnunity F.5p.n5e Officers f CRT j • g school R5o uRe Offi_ers (SRO) • z Crime Prs entian Ofrr_eis • 8A.ninral ControlCrfficers (ACO) „ • aTlaffik Safety Officer wMw.w • 5 CRT Sergeants • 2 Lieutenants • Inc reisescu'tent Zone Pmblem SaMing staffing fmrn 1 [a,Wra Af,rq.a...w..u�ce.. �.kT tyv.n,rT 4mr zc ririsca)tG r,9 Community PnoblemSelying t r OfficerslsuFerreors 2aalCNT 2ati][N1' Dawrne.n • Dualityof Life ss u€e '"""` s^r+ WA"^ • DL1s.CT5 PIE aow«. ,ow.. • DMIARiS spa ,Nat IWO*S,/w OWw • Part ICrimsPrevention, Det€ctio n,and Apprehension • Animal Cnntrtlssnrs ZarsCAT sarccar • E v e n "" 's"°•. Animal[°"a 014*pi aow�. e.ra ■ 87 In++e_.ti9 a tie x: Support Services j RPB Bureau "�' • 23 Instgators;oetecthis • 8 evidence Te:hnicians • 2 Of ricers • 1'7 Civilian AltyrNsime Spec ialststr8c h n is fans • y Sergeants • j Lieutenants r .t - Util�ation of Civilian and ,ti»m staffing to naxirnme Customer Service, _ • acteuntabrlity,and spas '•�� s""`•'",.° �Wi t • Fo HMV upinwstigations for both felony and s iarabilica .iaz _ msderneanor incidents �a. ;,�� ""'..... • Crime scene anaFrss •••i,.^a. .,„i. „"••°w1i • Training • Records Quality ContR.I • Criminal apprehension a- ...6.1.„ cnwal.,... wgm w G E 0 3 .0 Di_rert!Or,c and Comments II a 17 aiiiIIIIIIIMMI gig- -1-j-110-- . Ini•• •imit"rnmmiglim'ammil....... . �s ' ' 'i r & I- (See presentation on file in the City Clerk's Office.) IN, Mayor Bowers thanked Chief Perkins for the presentations and commented that no community in Southwestern Virginia had a finer Police and Fire Department Irespectively, as the City of Roanoke. I 88 Continuum of Care Update Carol Tuning, Human Services Administrator, updated the Council on the Continuum of Care Program and efforts in the prevention of homelessness. Ms. Tuning gave the following presentation: Homeless Systems Transformation: One Year Later A Look at Results February 2014 COUNCIL Of $ COMMUNIrr SERVICES Strategies • Prevention: Identify and help people before they become homeless • Rapid Rehousing: Focus systems on permanent housing not temporary shelter • Planning and Data systems: increase collaboration, eliminate duplication and increase efficiency of services 1;;:7er 1, lIY6 89 Rapid Re-housing Model in Place Hou Ie11oIdeen tl i Horn ele me it , t III entrallntake a Pevenbon Interim energency Hou ring 1. Mortgage 1, MUM?it Faslatat. 2. RwId Re-lots leg 2. Retlal,0.ssisHice Referral 3. Ut1114,4ssfstnce 3. 9e►e11ls Some thg t. Re*rraitserulces ani ieaiticare V / SerylCet al Needed t. Cse Maojemeri Z. at t9?S.pb14 '/ r`._.- Nan anent 71ealmen1 0te ./ (Supportive) 3. xeatnaeswxs fit sw mg - ♦. elnbt Neyh3N¢s e1M �r Hou ling 5. T7ANrOfBnPt on • r�.. 6. t& Byedence 7. LLaa?rrJ Client Types: Low, Medium, High Barriers LowBarrier: Rapid Re-housing and Prevention Programs Crisis led to Joss of housing but situation can be resolved within 3 months. Medium Barrier:Intensive Case Management Multiple repeated issuesprevent stable housing and will need intensive community support to develop independence. High Barrier. Shelter Services Chronic and disrupting life circumstances require a safe, supportive envy ronmentto reevaluate life plan and benefit from gains. rt ix_as g a• tru m* i Mot i 1 i ref t pm bra 90 r-, Trends ,._ y Auerape nipnt dial,, t7noe 11137 TO am CO p 44" 46} 8; $''4+,.. ., ii . �4"�49'9 ;` '94'.-04'' RESULTS: 6.1% decrease in ,u number of homeless in 2012 (561) +* w■ «. to 2013 (527) .« ,i. f What's Working *I . -, r 11,1114it ov,_ , - -1 " I 041 'Data tracking system 2 georpAsoirir.4. 4#4, VP' .„„ . t Untrar Successful grant applications pla,.,r,in9' "n utcam$, ozit-virraurlitY rr,easur,es xa s a a ( a w j 1 • 91 The Community Housing Resource Center • Envisioned in the community's 10 Year Plan to End Homelessness as a one-stop shop to address homelessness collaboratively. • Primary focus on preventing homelessness and rapidly re-housing homeless individuals and families through time-limited rental subsidies, housing location, and stabilization services. • Currently working with TRUST House, Family Promise, Salvation Army,TAP, and the City of Roanoke's Central Intake, and street outreach team to implement this community-wide rapid re-housing structure. ;• COUNCIL OF ar II 111 S COMMUNITY e. iI SERVICES Preventing and Ending Homelessness(2012-2013) Homeless Prevention Program Chronically Homeless 864 individuals in 392 families were prevented from becoming homeless through the 31 placed in permanent housing Community Housing Resource Center. $247,566 in direct client assistance provided 1"1 0)Rapid Rapid Re-housing Program 81 families and 1 95 individuals were placed in la'- -1 permanent housing from November 2012 to present through the CHRC Rapid Re-housing Program i. kY w• #,V: ae E n�� rrr i as t 1 92 Results • Average length of time • Number of homeless from entry into shelter to decreased by 6.1% in placement in permanent 2013 thus reversing a housing decreased by three year trend of 67% in last six months. increasing numbers of homeless. • Average length of time from program referral to • 75 landlords now placement in permanent partner with the housing is now 16 days Community Housing Resource Center. These landlords are now willing to work with previously homeless clients. Community Collaboration = $$$$ 0 • rl on 1 is 93 CoC Spending 'Ark...ru i•171 .nr,1a11140.7. 'Ar. . IY 1>: rrdgl..rk1♦I74 0O O]Yf, rr.lrf..l M.avnr IY •�MN:` IY R,� .ru rinf.I% 11 Ni IW IW Ulf NMI P.aM ♦I% I.OM* uo• 11r IOW. ••••.• Mr. tw. d•••.•.., a.•.• tfMw ts1 •• . r. fi.a,•.. S■1•�,1 f.�,11•1",...1 S••t11 S.••11. S.r11T••51.1r1•S..•f•• S.1?11 fil.lil. 51.,•11 S..A.1 S..T•1 Si. .,,., Sw/•• 5ue1• a •1 .l 11 IN •1 ul .1 1s <,, ,,, a ,. 11 .1 its .14 Community Collaboration = Success o . .. a.te .. .. ._. et '' . J -L Homeless Coe . "\— '-, Solutions Team Reallocation 4.ft. I «� f 1 i ���I y1 i t L L..J 94 1 if ,.... . 0 1`. F J r � 1-..'-' mss 'r ,_, �• 10. E■1 (See presentation on file in the City Clerk's Office.) Discussion: Council Member Price commended the efforts of the Homeless Assistance Team and inquired as to how the barriers and challenges the Housing Authority faced impact the work of the Homeless Assistance Team; whereupon, Ms. Tuning advised that the Housing Authority operated many of their voucher programs and it was key to foster the relationship among the private landlords so if vouchers were discontinued perhaps those folks could be rapidly rehoused into private residences. Council Member Price further inquired how many of the homeless sought shelter during the recent cold weather; whereupon, Ms. Tuning advised that in surveying the City approximately eight people were found outside during the cold weather and in cases of extreme cold or heat the homeless were encouraged to enter shelters. Council Member Bestpitch also commended the Homeless Assistance Team and asked how many persons actually come through the central intake process as opposed to going directly to a shelter; whereupon, Matt Raiten, Family Services Specialist, advised that central intake processed about 60 persons per month and one-third were serviced. Ms. Tuning added that at central intake community referrals were also made to churches or other organizations if people requested assistance that the program does not provide and that staff was on hand at the shelters to assist the persons that bypassed the central intake system. 95 Council Member Trinkle asked if more programs and similar types of community intervention and assets that help the homeless existed elsewhere outside of the Roanoke area; whereupon, Ms. Tuning advised that TAP operated many projects and the Continuum of Care included eight jurisdictions in connection with the Blue Ridge Interagency Council. Ms. Price asked where interested persons could obtain additional information; whereupon, Ms. Tuning advised that citizens could contact the Central Intake Office at (540) 853-1163. Without objection by the Council, Mayor Bowers advised that the briefing would be received and filed. FY 2015 Budget Development Amelia Merchant, Director of Management and Budget, and Rene Satterwhite, Finance Department Accounting Supervisor, highlighted the following information regarding the FY 2015 Budget Development: Agenda • BFO Process • Identified Cost Increases • Price of Government • Offers by Priority • Capital Planning • Next Steps BFO Process • Where we have been - Offer development by Departments and Outside Agencies - DMB Staff review • Where we are now - Priority Team reviews • Next steps - Budget Committee review - Recommended budget development Preliminary FY 2014-2015 Identified Cost Increases Total: $3,598,960.00 • Medical - $160,519.00 - Six months of January 2014 increase - Anticipated increase of 10% in employer share January 2015 • Dental - $4,263.00 - Six months of January 2014 increase - Anticipated increase of 5% in employer share January 2015 96 • Retirement - $2,468,858.00 - Increase in rate from 18.07% to 22.23% - Approximately $1 .7M of incremental cost due to codified COLA - GASB 68 requires recognition of ad hoc COLA effective for fiscal year ending June 30, 2015 Rate is expected to stabilize in future years • Retirement Health Savings Account (RHSA) Match - $225,000.00 - 1°/0 matching contribution for participating employees • Affordable Healthcare Act- $490,320.00 - Medical insurance coverage for 125 employees currently not participating in City health plan - $401,100.00 - Reinsurance Program - $139,482.00 • $63.00 per year for each covered individual (2,214) • Effective January 1, 2014-December 31, 2016 - Headcount Tax - $3,240.00 • $3.00 for each covered individual (2,214) • Budgeted $3,402.00 in FY 2014 • Last year for Headcount Tax - Medical Insurance coverage for Part-Time Employees- ($53,502.00) • 2 of 9 eligible employees elected to add coverage effective January 1, 2014 • Budgeted for 19 in FY 2013-2014 • Reserves - $250,000.00 - Increase in base funding above current $875,000.00 level • Life Insurance - Current rate of 1 .19% • Pay Raise (not included in Total Identified Cost Increases) - 1% Salary increase = $900,000.00 Sheriff/Jail • Virginia Retirement System (VRS) - Current Rate of 22.42% • FY 2014-2015 rate update pending • Provides retirement multiplier of 1.7% - Sheriff Allen has requested consideration for multiplier increase to 1.85% • New rate would be 24.41% • Impacts to all current and new Sheriff/Jail sworn officers • Estimated cost of $198,500.00 (not included in current estimate) - Revenue for Housing of Federal Prisoners • Rate negotiated up from $45.00 to $60.00 • FY 2014-2015 estimated revenue impact of $345,000.00 (incremental revenue included in current estimate) 97 Vice-Mayor Rosen inquired why the larger multiplier was requested; whereupon, Ms. Merchant advised that several years ago the State offered the option for localities to request a higher multiplier and the newly-elected Sheriff Tim Allen made the request. She also pointed out that Sheriff Tim Allen renegotiated a rate increase from $45.00 to $60.00 to house federal prisoners which would impact revenue by an additional $345,000.00 for fiscal 2015. Price of Government Revenue Estimate by Major Category Fiscal Year 2015 (In Millions) Property Tax $ 104.3 Intergovernmental 66.6 Other Local Taxes 54.6 Sales Tax 19.6 Other Revenue 15.7 Total $ 260.8 6.0% 7.5% 40.0% ■Property Tax 1 0.039'0 14 i nt a rgove r n me nt al Other Local Taxes Sales Tax El Other Revenue 25.5% Growth of 0.3% when comparing the FY15 estimate to the FY14 Adopted Budget Ms. Satterwhite indicated that 70 percent of the General Fund revenue was from local taxes with the majority of that being real estate taxes and 25 percent derived from the Commonwealth. 98 Projected Revenue by Major Category Fiscal Year 2015 Total $ 179,953,000 $ 179,941,000 $ 12,000 0.0% FY15 FY14 Estimate $ Growth! % Growth/ Adopted as of 2/3/14 (Decline) (Decline) General Property Tax $ 105,388,000 $ 105,681,000 $ 293,000 0.3% Other Local Taxes 74,518,000 74,272,000 (246,000) (0.3%) Permits Fees and Licenses 1,034,000 1,043,000 9,000 0.9% Fines and Forefeitures 1,592,000 1,320,000 (272,000) (17.1%) Revenue from Use of Mone• 214,000 142,000 (72,000) (33.6%) Intergovernmental 65,722,000 66,633,000 911,000 1.4% Changes for Services 8,508,000 8,652,000 144,000 1.7% Internal Services 2,507,000 2,465,000 (42,000) (1.7%) Reserved Allocations Transfer to Schools $74,511,200 Transfer to Debt Service $14,906,794 Personnel Lapse (Salary, FICA, Retirement) ($2,078,633) Budget Contingency $1,291,511 Other (Medical, Dental, Affordable Care Act,Civic $11,693,384 Center Subsidy, GRTC Subsidy, Stormwater Utility, W/C,Misc Contingencies, Reserves, Line of Duty, District Taxes, CCAP) Budgeting for Outcomes Contingency $250,000 TOTAL: $100,574,256 Increase in compensation currently not included in Reserved Allocations 1%Pay Raise=approximately$900,000 10 Council Member Trinkle asked if the allocation would setup the stormwater utility; whereupon, Ms. Merchant replied in the affirmative including administrative costs. 99 Budget Committee Review Technology Capital $600,000 Radio Capital $542,799 Fleet Capital $1 ,913,2501 TOTAL: $3,1J56,049 Incremental Requests: $100,000 11 City of Roanoke Asa ire adealrMle peg bi?bore Priorities CIIMOEaThrlilig but Nett Iidbtal seeds are met all cltt•e It _ e iulroime it aid IIIgOtlle Rol SaP. Ii Welt c'arlmllr�( IV?ne rc cff{Yrnitlkt b?Itlre it ,c-. ^ —JEconom The prrtp?rly Oroir a1rmiilt! re0Cg pr tzIIg our r01e II tr:di The reg bial aid g l}CtaI eo)iom les. Eiialce ROa1Ciil e3 ptblal ulm!Ilf as a1 �\ Fc4tr 31 eiulm►meit tr atImatc, duerte, `.N� .... Irh big Cart lig roibl ciMIral Mkt lie.ubrait `1� i eicxmpasses cradle b k Livability � � r Educatiork- career aidtuprod Throigi aid write clte II iuibib // ,k j' Ilse,lean,Mork aid pbc ,U// , slated semK it aid d y,- COmmiillf hWlierrie It Ai i v Gooch' Infrastructure Government l.Ialitdll aid bulb gialt( PrCrliie exGeptbial, yet wilt Ilfrtici rtlre Thatsippor� " serulcts gnecola iealrYy resbeitt3l -f �',,`�.. Human -- temkes That are rnlFLOratbe, ieylborioods, siaxssiil ..— Services tralspareit, respois lie, aid wane rctal areas,aid ill icuttie. a etsble piblbiticInlet aid She1 Met. FCttrac rligrxinmIIllrThatitllrceta1 eq i Roble, reg blal,aid w ilt:O alic 4pro3ai b eio ir33e preueltatlie measires.litrueltbi terulit,aid terFt little ioi Mille prcublig a 12 s.Y:t31 takte let 5r' tt:it. goo Economy Total Offers: $2,039,149.00 Total Number of Offers: 7 Incremental Requests: $45,000.00 Education Total Offers: $1,646,300.00* Total Number of Offers: 6 Incremental Requests: $97,391.00 *Funding for Roanoke City Public Schools, based on funding formula, included as Reserved Allocation. Good Government Total Offers: $16,881,698.00 Total Number of Offers: 46 Incremental Requests: $349,365.00 Human Services Total Offers: $35,790,334.00 Total Number of Offers: 11 Incremental Requests: $933,566.00 Infrastructure Total Offers: $20,459,643.00 Total Number of Offers: 30 Incremental Requests: $856,474.00 Livability Total Offers: $15,788,702.00 Total Number of Offers: 29 Incremental Requests: $862,328.00 Safety Total Offers: $65,086,994.00 Total Number of Offers: 30 Incremental Requests: $469,391.00 Outside Agencies Total Offers: $5,888,353.00 Total Number of Offers: 20 Incremental Requests: $253,486.00 One-Time Funding Requests Total: $3,139,147.00 101 Summary FY 15 Offer Total Incremental Including Requests Incremental Priority Requests Economy $2,039,149 $45,000 Education $1,646,300 $97,391: Good Government $1 6,881,598 $349,3651 Human Services $35,790,334 $933,566; Infrastructure $20,459,643 $856,474, Livability $15,788,702, $862,328 Safety $65,086,994 $469,391 Outside Agencies $5,888,353 $253,486 Budget Committee Review $30560491 $100,000 Reserved Allocation $100,574,256 TOTALS: $267,211,47$' $3,967,0011 Price of Government: $260,792,006 NIA 122 Variance ($6,419,4781 NJ Next Steps • Priority teams reviewing offers • Budget Committee review • March 3, 2014: — Update on Price of Government — Offer Rankings • April 7, 2014: Budget Balancing Status • April 21, 2014: Recommended Budget presented to City Council • April 24, 2014: Budget Public Hearing • May 5, 2014: Budget Study • May 12, 2014: FY 2013-2014 Budget Adoption Capital Project Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development • Bridge Renovation/Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. 102 Current Debt Issuance Plan FY 201 4-2018 Froiect 2015 2015 2016 201? 2018 Total FIC PG $ 5pm,mo :b SJIM Am $ s,SmAOa $ 5,01,033 $ SMODEL $ 2t;00Am Brb2?Fe?ice MY 1+3033® 3,8313p1 5,19-11{1]0 6O133,® 3,10apm 21 50Am Ltrar/Mitt r PIED 2,303,® 2 OAm 3,1inWa 3pm,lm 22tonm 13,780,003 P&R Owl rPtau 1pm,m3 11.013pm 1,moWa 25m,a133 2 800110 8WOpm Gulc r 1p13],m0 1p3a303 Lamm Ipm,am Imapm 5p0a,003 SUrtnrlatr IIa.3 rem?It 1.120.® 1.1201303 1.1mma 1.120.® 1.12anm S,Cmum Curb,GlltraldSti Jak Past,® 1 mum 1,033 tmoan imum 4,750,003 Sir??t9^.ap?s 503,® - al]PHI - COAm 1500Am Fire Fao 111;Laster PLt - ?sum - - - ?50pm Pan?t2er Rail lutrastrlctire 603,030 3JIIDp133 2,`mA00 - - 6,100203 rooaltk? Polio!Aczinny E(1)31001 253,® - - - - 250,003 fin:0(n lid 1nm,1333 t moAm - - - 2lDO4103 T0131 . 15£20.® r 2132r 0.003 $ 21.11am0 $ 20,513 $ 16.46013(13 $ 37A8anm FY2014 includes$2.01 in previously issued debtforRCPS 25 Ms. Satterwhite advised that debt capacity was the amount of debt service that schools and cities could incur up to the policy limit of 10 percent; by using the debt capacity model to allocate project funding in the most effective manner based on necessity and economics. She noted that the current CIP would be at 9.2 percent capacity by the year 2019. Debt Service as a % of Total Expenditures a).1% 1O)% .ar JIM. v'• 10.0% trmrt Orr. 4.1?. : 1 . 1 . 1 . 1 ww aas . rat nn . fatal Vim, .Assumes 0%increase in expenditures FY 2014 through 2019 using FY 2013 actual expenditures as the base year -Includes planned Debt Issuance FY 2015 through 2018 26 103 Schools • School Improvements - Project Funding: • Debt Issuance: - FY 2014: $5,000,000.00 - FY 2015: $5,000,000.00 - FY 2016: $8,500,000.00 - FY 2017: $5,000,000.00 - FY 2018: $5,000,000.00 - Continued commitment of $5,000,000.00 of debt capacity reserved for school projects - Planned spending includes renovation/expansion of several schools, classroom improvements, HVAC improvements, window replacements and lighting enhancements Bridge Maintenance, Repair and Renovation Program • Project Funding - Debt Issuance: • FY 2014: $1,800,000.00 • FY 2015: $3,800,000.00 • FY 2016: $5,650,000.00 • FY 2017: $6,900,000.00 • FY 2018: $3,100,000.00 I"' • Ongoing maintenance, repair and renovation of bridge structures such as Franklin Road over NSRW, Wasena and Orange Avenue over Tinker Creek • Additional funding need of $3.3 million identified for bridge rehabilitation and replacement in FY 2019 • $500,000.00 annual cash funding in current operating budget • Total funding used to match state revenue sharing funds Library Master Plan • Project Funding: - Debt Issuance: • FY 2014: $2,800,000.00 • FY 2015: $2,600,000.00 • FY 2016: $3,140,000.00 • FY 2017: $3,000,000.00 • FY 2018: $2,240,000.00 • First floor of Main Library completion scheduled for the end of 2014 • Future branch expansion and renovations for Raleigh Court, Williamson Road, Melrose, Countryside, South Roanoke e-branch as well as the completion of the Main Library renovations • Additional funding need of $5.5 million identified for completion of the Main Library renovation in FY 2018 and FY 2019 104 Parks and Recreation Master Plan • Project Funding: — Debt Issuance: • FY 2014: $1,000,000.00 • FY 2015: $1,000,000.00 • FY 2016: $1,000,000.00 • FY 2017: $2,500,000.00 • FY 2018: $2,500,000.00 • Funding addresses needs such as new and renovated park and Greenway restrooms, replacement of park structures and play facilities at Huff Lane Park and replacement sports lighting at River's Edge Sports Complex. • Additional needs as identified in Parks and Rec Master Plan subject to City Council approval each year. Civic Center Improvements • Project Funding: Debt Issuance: • FY 2014: $1,000,000.00 • FY 2015: $1,000,000.00 • FY 2016: $1,000,000.00 • FY 2017: $1,000,000.00 • FY 2018: $1,000,000.00 • HVAC, electrical system and lighting improvements • Plaza roof repairs • Coliseum seat risers and seat replacements • Roanoke Performing Arts Theatre carpet replacement • Exterior door replacements • Sound systems enhancement • Restroom renovations • Back of house improvements • Ice rink improvements Stormwater Management • Project Funding: — Debt Issuance: • FY 2014: $1,120,000.00 • FY 2015: $1,120,000.00 • FY 2016: $1 ,120,000.00 • FY 2017: $1 ,120,000.00 • FY 2018: $1 ,120,000.00 • Addressing drainage problems throughout the city • Approximately $76 million needed to address identified projects • Continued allocation of $1.1 million annually in addition to revenue generated by Stormwater Fee to address prioritized projects • Total funding used to match state revenue sharing funds 105 Curb, Gutter and Sidewalk Program • Project Funding - Debt Issuance: • FY 2014: $750,000.00 • FY 2015: $1,00,000.00 • FY 2016: $1,000,000.00 • FY 2017: $1,000,000.00 • FY 2018: $1,000,000.00 • Identified needs of $1.4 million for sidewalk maintenance • Identified needs of $16 million for new sidewalks • Total funding used to match state revenue sharing funds Streetscape Projects • Project Funding: - Debt Issuance: • FY 2014: $500,000.00 • FY 2016: $500,000.00 • FY 2018: $500,000.00 • Projects support needs identified in neighborhood plans and in downtown area. Fire Facility Master Plan IR • Project Funding: - Debt Issuance: • FY 2015: $750,000.00 • Funding to conduct A&E to study candidate stations, define space requirements, apparatus placement, locations, etc. - Station 7 (1742 Memorial Ave. SW) - $5 million - Station 8 (Crystal Spring Ave. SW) - $5 million - Station 2 (Noble Ave) - $6 million • Establish project scope and costs Passenger Rail Infrastructure • Project Funding: - Debt Issuance: • FY 2014: $600,000.00 • FY 2015: $3,000,000.00 • FY 2016: $2,500,000.00 • Infrastructure improvement to culvert to support track and passenger rail platform • Estimated cost of $6.1 million • Department of Rail and Public Transportation to provide $3 million of estimated cost • Future considerations for passenger station 106 Roanoke Police Academy Expansion • Project Funding: - Debt Issuance: • FY 2014: $250,000.00 • Expansion of Police Academy to serve as a joint facility for City and Roanoke County • Parking lot scheduled to be completed between February and April Broadband Project Funding: Debt Issuance: FY 2014: $1 ,000,000.00 FY 2015: $1 ,000,000.00 Roanoke Valley Broadband Authority chartered in December 2013 First Authority meeting in January 2014 Authority to hire consultant in February to develop business plan and provide start-up support FY 2014-2018 Capital Projects (Cash Funded ) Project FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL Bridge __ 500,000 500,000 500,000 500,000 500,000 2,500,000_ Maintenance Greenways' 200.000 200,000 VDOTtvtrtching 195,100 195,100 195,100 195,100 195,100 975,500 Funds YMCA' 100,000 100,000 100,000 100,00D 0 400,000 Virginia M.iseum 100,000 100,000 100,000 100,000 100,000 500,000 of Transportation' Jefferson Center` 100,000 y " 100,000 100,000 100,000 100,000 500,000 ' TOTALS $1,195,100 $995,100 $995,100 $995,100 95,100 5,075,500 *Fundetlthrough one-time cash 39 3 107 Projects Not Currently Included in Capital Improvement Program Public Works Service Center • Site improvements over 2-3 years • New lot area for expansion of bulk material vehicle and equipment storage to alleviate site conditions • Rainwater harvesting system to provide non-potable water needs and storm water management requirements • Covered equipment storage (4,400 square feet) for improved equipment preservation • Funding Request: $2.5 million over multiple fiscal years 911 Center • New or renovated facility • Equipment replacement • CAD/911 System replacement • Console replacements • Telephone system upgrade • Cost needs to be identified The City Manager commented that the City partnered with the County to consult an advisor to review merging into a regional 911 system, but upon review the policing and dispatch methods were very different and the advisor recommended not combining the centers, but that both purchase the same software and the City renovate or build a new center. Debt Issuance Planning FY 2015-2019 1'rapck 2016 2019 2017 2018 2019 %41l FI:F[ F s=Jm { sJmjID f wage IerugiT 3,aD¢(] 5 6.910f113 3,1mjm 19,60¢D IRra/llatr Ras 2,®¢I 3,t43,m] 3jI10RE 2 Oj9] 1a P031.I1.tser Ptrl l=am 1in= 2,4gRD 2mum 7R1lm Mk Canker 1=Ea] 1 PM= 1= 1 AT= 4,a:CA9 Ei7RMele r ma-apemen! 1,TID)m 1.Immo t.LR® 1,120{II7 *4 0J13, SUek-elk I go= ,m3,rai I II2 I I1J +¢I1)m Steel SHAGS so,® • WPM tannl Fre Fatll4 AAartr itr, 7019 - - SUM .Pm-eerya Pal tit hod= 31mlID 23® 5 gcema>d - 1 jII](:13 1711 F 2o,'41m ,' 24.,4.10,011 f 37= i 15,■21J90 F 31f 0393 Lit' ,72.= 001 RAG 9Z Ftvpek Poqued 919Q Ftrr .r OttNylASlr Hai 5 MR IAas er Plat {auk:Centr 11111m7 Elanwner mac 1,02m ?.10,C.1tr se Etl nyalk 1 AL1 E Fte Faylp IAzetr Ptal 1E=511 Certr Teel 3S�'tJ� 43 108 Council Discussion: Current CIP and Capital Plan FY 2015 - 2019 Priority Projects? Next Steps • March 3rd: - Follow-Up Information - Update on Capital Project Planning (See copy of presentation on file in the City Clerk's Office.) In conclusion, Ms. Merchant stated that additional information would be provided to the Council at its March 3 meeting. There being no further questions and/or comments, the Mayor stated that the presentation and comments would be received and filed; and he then declared the meeting in recess until 2:00 p.m., for a Closed Meeting to be held in the Council's Conference Room, 451, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen David B. Trinkle, and Mayor David A. Bowers-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Mayor declared the existence of a quorum. The Invocation was delivered by the Reverend Gary E. Heaton, Pastor, Greene Memorial United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. 109 PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT-UNITED WAY: Council Members Bestpitch and Lea presented an award to the City Manager in recognition of City staff in connection with the City's United Way Program. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to three requests for public hearing from the City Manager. MINUTES: Minutes of the regular meetings of the Council held on Monday, December 2, 2013; and Monday, December 16, 2013; were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Lea moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY-OWNED PROPERTY-RECREATION: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider conveyance of City-owned property, former Countryside Indoor Tennis Courts, to Northwest Roanoke Recreation Club, Inc., was before the body. (See communication on file in the City Clerk's Office.) 110 Council Member Lea moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY PROPERTY-VIRGINIA DEPARTMENT OF TRANSPORTATION: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the transfer of easements and a piece of property to Virginia Department of Transportation (VDOT) for the Elm Avenue Interchange Improvement Project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. ARTS-BUDGET: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments on a proposed private-public funding model for arts and cultural organizations that benefit the citizens of Roanoke, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. 111 PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: A communication from the City Clerk advising of the resignation of Captain Greg Staples as a City employee representative of the Personnel and Employment Practices Commission, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Lea moved that the Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY-FAIR HOUSING BOARD-HUMAN SERVICES ADVISORY BOARD-BUILDING AND FIRE CODE BOARD OF APPEALS: Reports of qualification of the following individuals were before the Council: Braxton Naff as a Director of the Economic Development Authority to fill the unexpired term of office of F. Gordon Hancock ending October 20, 2015; Lisa Y. Barksdale as a member of the Fair Housing Board to fill the unexpired term of Keith Wheaton ending March 31, 2015; Hollie C. Young as a member of the Human Services Advisory Board for a four-year term of office ending November 30, 2017; and Robert L. Price, III, as a member of the Building and Fire Code Board of Appeals to fill the unexpired term of office of Barry Baird ending June 30, 2015. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Lea moved that the reports of qualification be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. 112 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ANNUAL REPORTS-ROANOKE REGIONAL PARTNERSHIP: Beth Doughty, Executive Director, Roanoke Regional Partnership, appeared before the Council and gave an overview of the partnership's programs: ROANOKE REGIONA PARTNERSHIP www.ro,anoke.org Information 282 285 Requests by Year 229 156 70 2009 2010 2011 2012 2013 • ROANOKE REGIONAL PA RT N E R S N I P www.raanokaorg Inquiries 297 by Year 262 206 167 2010 2011 2012 2013. 113 ROANOKE REGIONAL Y1V1yr,r�noke.org PARTNERSHIP Projects by Year 74 4 43 49 29 2010 2011 2012 2013 AP ROANOKE REGIONAL PARTNERSHIP wywv,roanoke org Prospects by Year 24 24 24 20 2010 2011 2012 2013 114 ROANOKE REGIONAL PARTNERSHIP www.roanoke.org 122 New Investment (millions) 52 50 11 2010 2011 2012 2013 ROANOKE REGIONAL PARTNERSHIP www.roanoke.org New Jobs by Year 863 549 272 296 2010 2011 .2012 2013 115 ilIl ROANOKE REGIONAL www.roanoke.org MPARTNERSHIP 2013 COMPLETED DEALS Project Jobs Investment (millions) Ardagh Group 96 $93 Windsor-Aughtry 50 $17 Tecton* 47 $1.3 Virginia Transformer 30 $5 Capco* 30 $4.2 Canline Systems 25 $1 River Rock Climbing Gym 10 N/A Farmer Auction &Appraisals 5 N/A Roberts Oxygen 3 N/A TOTAL 296 $122,000,000 1ANOKE REGIONAL raanoloe.arg PARTNERSHIP Reaching an Expanded Audience • 1,4:J I3 143,431 51.317 3313: 73.141 IS 710 %M., y7?5 _1.814 _1,7711 ,.lt•1 950 1783 y_. !d7a 1.719 ipY_1 _ ' 9711 4~ 1900 737!1 7/0 t It14 !' _. -I NW. 1(.70 • 2000 2009 2010 2011 2012 2013 Website Visitors ■Newsletter Subscribers IIiFfacetwork Fan% Twdttrtr Follnwrri 1111 F'whrt3 116 ROANOKE REGIONAL PARTNERSHIP www.roanoke.org GETTING ATTENTION 31 14 2008 20011 2010 2011 2012 2013 West or Lists ROANOKE REGIONAL PARTNERSHIP www.raanoke.org SITE REQUESTS 29.3,n 98'K •-,thoi1A ilia RD 11'x+11 c]e..+n, too- . 117 , • ROANOKE REGIONAL PARTNERSHIP www.ronnake.org org Ifir REGIONAL AUTHORITY f. * A ..., i ROANOKE www.raanolae.org C IP OUTSIDE FOUNDATION ¶[IANOKE OUTSIDE FOUNDATION - - , Focus on outdoor brand � ,! • ', building '4001w '° • Focus public sector °Ai :" ', funding on economic a Sk rc development • Health and education 1.. ;.. • Revenue generating activities 118 ROANOKE OUTSIDE www.roanokeoratside.corn lip FOUNDATION Google grants I $120,000iyear in 1 Google Adwonls i/ . 441,42fr pia i 4P ROANOKE www.roanolceoutside.com OUTSIDE firp FOUNDATIO p i • f _.i - • ■∎ •-7. i .:_. f. vi,„ , .„...,,,,, 0,-, ' ,t-,...", f di ■ii i t...1 • 12,000 People , • 71 Vendors • 22 National Companies -:„..-• • 42 Kegs of Beer - .... 119 ., I m.44404), ROANOKE B LUERIDGEI�ARATH � ,r ki_ {"` ` w . _ • 76% increase in runners • 26% increase in impact ROANOKE www.roanokeoutside.com '' M UT- ID_ MARATIIO , 4.., .t r A , -40-4tr: ". - . ..... i * , • 23% increase '1`""`'..• • Changes • New course • 10K • Elmwood Park • National music act '*-i,-.: - lir ''', ii. , 120 1 TS I D w ww.roanokeo tside.cor;a c s 1-itt • ,f v s. g6Ed '!® tip, , •`` A . .,- . . . , f 2513 BEST IRIL TOWN ,_.,t "-,` ('RA ~ x IL ,,k v d- '• sr ..,",,kg 1 c R Vl - :•,-'' d.J., • Best Thai) Town -:•-: �. AHEAD , • • Newly approved trail `: "' � building organization � • Then Specialist tr �• ,, ,.; � • New trails: -t ' .? • • Carvins Cove ,e e; 4.1,:,--;.„, .�e,� .,,,, ,. Explore Park m c; ,. r• - ,. •• Botetourt County 5 , (See copy of Annual Report on file in the City Clerk's Office.) Discussion: Council Member Trinkle inquired if a company came to town without contacting the Partnership if that data was captured by the Partnership; whereupon, Ms. Doughty advised that the State compiled a list of that information. He further inquired if Roanoke Outside would eventually become a separate entity and if the Partnership was considering expanding the downtown area; whereupon, Ms. Doughty replied in the affirmative and added that the Partnership originally worked to secure a developer for the hotel over the Market Garage. Vice-Mayor Rosen commented that at the last investor breakfast he attended the discussion centered on Roanoke in comparison to peer jurisdictions, such as Chattanooga, Tennessee; and that Roanoke was impressive to its peer cities. Ms. Doughty advised that the Partnership had completed three sessions of a four part series on gauging the region's competitiveness on entrepreneurship, human capital and quality of life; which was clearly the area where Roanoke was the strongest compared to six peer localities. Following additional comments by the Council, Mayor Bowers expressed appreciation to Ms. Doughty for the informative presentation and advised that the remarks would be received and filed. 121 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD): The City Manager submitted a written communication recommending a pproval of an amendment to the Citizen Participation Plan (CPP); and authorization to submit the complete amendment to the Virginia Department of Housing and Urban Development (HUD) for final review. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39855-020314) A RESOLUTION approving the proposed Citizen Participation Plan ("CPP") regarding the United States Department of Housing and Urban Development ("HUD") Community Development Block Grant ("CDBG") program, and authorizing the City Manager to execute the CPP and to submit the same to HUD. (For full text of resolution, see Resolution Book No. 76, page 536.) Council Member Trinkle moved the adoption of Resolution No. 39855-020314. The motion was seconded by Vice-Mayor Rosen. R. Brian Townsend, Assistant City Manager for Community Development, provided a brief overview of the matter stating that as a recipient of federal funds the City was required as part of the CDBG Home and Emergency Solutions Grant Program to have a Citizen Participation Plan. He further stated that the current plan was last updated in 1996 and in a year the City would begin the updating process to create a new five year Consolidated Plan and wanted to update the Citizen Participation Plan prior to the five year update in 2015. Council Member Bestpitch inquired how citizens who may want to participate in the updating process could obtain information; whereupon, Mr. Townsend advised that per the plan, the City would have a kick off time where the announcement to the public outlining all the details of the process would be made and the requisite number of public meetings would be held as well. 122 There being no further questions and/or comments by the Members of Council, Resolution No. 39855-020314 was adopted by the following vote AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. POLICE DEPARTMENT: The City Manager submitted a written communication recommending appropriation of Technology Fund Retained Earnings in connection with upgrades to the computer system for Police Department vehicles, network infrastructure and windows licensing fees. (For full text, see communication on file in the City Clerk's Office.) Vice- Mayor Rosen offered the following budget ordinance: (#39856-020314) AN ORDINANCE to appropriate funding from the Department of Technology Retained Earnings to The Police Mobile Technology Fund and Enterprise Infrastructure projects, amending and reordaining certain sections of the 2013 - 2014 Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 537.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39856-020314. The motion was seconded by Council Member Trinkle and adopted by the following { vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. PROPERTY RIGHTS-GREENWAYS: The City Manager submitted a written communication recommending authorization to acquire certain property rights in connection with construction of Phase I of the proposed Roanoke River Greenway "Bridge the Gap" Project. (For full text, see communication on file in the City Clerk's Office.) 123 Council Member Ferris offered the following ordinance: (#39857-020314) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Garden City Boulevard Safe Routes to School Project; authorizing City staff to acquire such property rights by negotiation; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 537.) Council Member Ferris moved the adoption of Ordinance No. 39857-020314. The motion was seconded by Council Member Trinkle. Liz Belcher, Greenway Coordinator, advised that funding had been secured to focus on the next piece of the greenway at the Salem City line to the end of Aerial Way under Peters Creek extension, a little over one mile, and the entire Bridging the Gap Project was approximately 2.4 miles. There being no further questions and/or comments by the Members of Council, Ordinance No. 39857-020314 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. PROPERTY RIGHTS-TRAFFIC-SCHOOLS: The City Manager submitted a written communication recommending authorization to acquire certain property rights in connection with construction of the proposed Garden City Boulevard Safe Routes to School Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#39858-020314) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Roanoke River "Bridge the Gap" Greenway from Bridge Street to Salem Project, Phase 1; authorizing City staff to acquire such property rights by negotiation; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 539.) 124 Council Member Ferris moved the adoption of Ordinance No. 39858-020314. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7, NAYS: None-0. COMMENTS BY CITY MANAGER: The City Manager offered the following comments: Update on Passenger Rail • Passenger Rail is anticipated to return by 2017, with the possibility that it could be earlier. • Department of Rail and Transportation announced that it had entered into an agreement with Norfolk Southern to improve rail related infrastructure between Lynchburg and Roanoke. Agreement facilitates: o Track additions o Track realignments o Passenger platform o Train servicing facility • City responsible for improvement of the culvert that carries Trout Run to support the track and passenger platform. • City will use the same engineering firm that Norfolk Southern uses to mitigate the coordination and timing challenges that could occur if different engineering firms were used. • Capital Improvement Program includes $6.1 million for passenger rail infrastructure improvements. State funding in the amount of $600,000.00 has been approved for the culvert improvements. This will reduce the amount of city funding required. • It is anticipated that the city will enter into an agreement with DRPT to make the culvert improvements and receive the State funding that has been allocated. • Regional Surface Transportation funding in the amount of $300,000.00 has been allocated to evaluate opportunities and make recommendations related to multimodal transportation accommodations in Downtown Roanoke. 125 Raleigh Court Library Improvements • The Raleigh Court branch library is scheduled for major renovations and expansion beginning this fall. • As a follow up to the January kick-off meeting hosted by the Great Raleigh Court Civic League, the library design team is seeking more detailed input from the community. They've scheduled a working session to brainstorm concepts and discuss details for the renovated library. • Tuesday, February 11 . • Raleigh Court Library • 5:00 p.m. to 8:00 p.m., dinner will be provided. • During the March briefings, staff will bring to City Council an update on the status of the design. • The Library is also developing a website to keep the community informed and to gather more input as the renovations progress. Go Red for Women • The American Heart Association invites everyone to participate in National Wear Red Day on Friday, Feb. 7. • Council members have been provided with a red pin and wrist PR band to wear on Friday. • This year marks the 11-year anniversary of this event. • According to the American Heart Association, heart disease claims the lives of nearly 500,000 American women each year. • Since the first National Wear Red Day® in 2003, tremendous strides have been made in the fight against heart disease in women. • Now, through research and education to healthy lifestyle changes, 34% fewer women die from heart disease, saving 330 lives every day. DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the financial report for the period ending December 31 , 2013. (For full text, see Financial Report on file in the City Clerk's Office.) The Director of Finance summarized the Financial Report for the period ending December 31 , 2013, stating that General Fund revenues were up by 3.5 percent and the Local Aid to the Commonwealth Program ceased boosting overall growth by 1.2 ... percent. She noted that the sales tax was under performing and hoped it would be flat by the end of the year. ill 126 Without objection by the Council, the Mayor advised that the Financial Report for the period ending December 31 , 2013 would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Ferris advised that Thursday, February 6 was the Annual VACo/Virginia Municipal League Day in Richmond; and that the Mayor and several Members of City Council, along with City officials would be in attendance. He also updated the Council regarding actions or lack of thereof on items listed in the Legislative Program that was adopted for action by the General Assembly. Mayor Bowers called attention to legislation regarding undergrounding utilities, which he always believed should be placed underground; and he commended Dominion Powers for their efforts in relation thereto. He commented that it should be a long term goal for the City; and without objection by the Council, referred the matter to the City Manager for review and report back to the Council. Council Member Lea informed the public that he would be hosting a "Strengthening Families: A Community Conversation about Family and Intimate Partner Violence," event on Tuesday, February 11 at 6:30 p.m., at the Salvation Army Center, located at 725 Dale Avenue, S. E. He advised that four community conversations were planned, one per quarter, in every quadrant of the City, with experts in attendance to discuss entering the legal system following an incident of domestic violence. Mayor Bowers advised that a contract was awarded to D. A. Brown, Inc., for the replacement of the Ninth Street Bridge; a $1 .97 million project for the demolition of the super structure, new concrete deck, new sidewalks and greenway connection. He noted that the bridge would be closed from June 1 to November 1 and Roanoke City Public Schools and Valley Metro bus routes would be adjusted accordingly. At 3:25 p.m., the Council meeting was declared in recess for continuation of the Closed Meeting in the Council's Conference Room. 127 At 4:18 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance. OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy created by the expiration of the three-year term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates on June 30, 2013; whereupon, he opened the floor for nominations. Vice-Mayor Rosen placed in nomination the name of Scott Horchler. There being no further nominations, Mr. Horchler was appointed to replace Braxton Naff as a member of the Roanoke Neighborhood Advocates for a term of office ending June 30, 2016; by the following vote: FOR MR. HORCHLER: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers-7. OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to a vacancy created by resignation of Captain Greg Staples as a City employee representative of the Personnel and Employment Practices Commission for a term of office ending March 31, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Lieutenant Rick Morrison. There being no further nominations, Lieutenant Rick Morrison was appointed as a City employee of the Personnel and Employment Practices Commission to fill the unexpired term of Captain Greg Staples ending March 31, 2016; by the following vote: FOR LIEUTENANT MORRISON: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers-7. OATHS OF OFFICE-LOCAL OFFICE OF AGING: The Mayor called attention to the a vacancy created by the expiration of the one-year term of office of Melida McKee as the City representative to the Local Office of Aging on February 28, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Melida McKee. There being no further nominations, Ms. McKee was reappointed as the City representative to the Local Office of Aging for a one-year term of office ending February 28, 2015, by the following vote: I 128 FOR MS. MCKEE: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers-7. (Inasmuch as the duties and responsibilities of Ms. McKee had changed, the City Clerk was advised that a replacement would be assigned.) COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-O. There being no further business, the Mayor declared the Council meeting adjourned at 4:19 p.m. APPROVED ATTEST: ,1-k4lot:t& -fflOt,'A) r Stephanie M. Moon, MC avid A. Bowers City Clerk Mayor 129 ROANOKE CITY COUNCIL—REGULAR SESSION February 18, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, February 18, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Donna H. Britt. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Mayor Bowers commended City staff in connection with the handling of the third largest snowfall in the history of the City of Roanoke. It was estimated between 18 – 20 inches of snowfall from Wednesday, February 12 – February 13. City Manager noted approval of a request declaring the City of Roanoke as a local state of emergency, whereby he submitted a written report under Items Recommended for Action – Item 7.a.3. PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 130 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to one request of Council Member Price for a Closed Meeting. CITY COUNCIL-PERSONNEL COMMITTEE: A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that the Council concur in the request as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and .-., Mayor Bowers-7. NAYS: None-0. WESTERN VIRGINIA WATER AUTHORITY-CITY-OWNED PROPERTY- EASEMENTS: A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 3, 2014, at 2:00 p.m., or as soon thereafter as the matter may be heard, to consider granting a new approximately 20 foot wide sewer easement located in Highland Park to the Western Virginia Water Authority (WVWA), was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. 131 TOWING ADVISORY BOARD: Report of qualification of Michael P. Wright as a member of the Towing Advisory Board for a three-year term of office ending October 31, 2016, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Price moved that the report of qualification be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-EQUIPMENT-FLEET MANAGEMENT: The City Manager submitted a written communication recommending appropriation of Fleet Management Retained Earnings in connection with upgrading the current Gasboy Fuel Management System. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following budget ordinance: (#39859-021814) AN ORDINANCE to appropriate funding from Fleet Management Retained Earnings to Fleet Equipment-Maintenance Account, amending and reordaining certain sections of the 2013 - 2014 Fleet Management Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 540.) 132 Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39859-021814. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. BUDGET-ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending Execution of the proposed Amendment No. 1 to the Performance Agreement between the City of Roanoke, City of Roanoke Economic Development Authority, and Ivy View, LLC, in connection with the Ivy Market Project. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39860-021814) AN ORDINANCE authorizing the proper City officials to execute an Amendment No. 1 to a Performance Agreement dated July 1, 2012, by and among the City of Roanoke, Virginia, ("City"), the Economic Development Authority of the City of Roanoke, Virginia, ("EDA"), Ivy View, LLC, ("Ivy View"), that amends certain --. terms and conditions of the Performance Agreement dated July 1, 2012, which was authorized by Ordinance No. 39408-060412, involving the development of certain properties located at the northwest corner of Franklin Road, S. W., and Wonju Street, S. W., in the City of Roanoke; reordaining Ordinance No. 39408-060412 except as amended by this Ordinance; providing for an effective date; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 541.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39860-021814. The motion was seconded by Council Member Bestpitch. Council Member Trinkle read the following statement and advised that he would be abstaining from discussion as well as voting on the matter: 133 "STATEMENT OF CONFLICT OF INTEREST "I, David B. Trinkle, state that I have a personal interest in agenda item 7.a.2., regarding the proposed Amendment No. 1 to the Performance Agreement among the City, Ivy View, LLC, and the Economic Development Authority of the City of Roanoke, Virginia, in connection with the Ivy Market project, because I have a business relationship with Carilion Clinic, an entity that has an interest in Amendment No. 1. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) The City Manager advised that the agreement was approved in 2004 for development of Ukrops and Walgreens; and unfortunately in 2009 Ukrops closed and the building has remained vacant. He added that the performance agreement was amended to allow for a retail tenant and when that was unsuccessful, Carilion requested to use the building for an ambulatory clinic and reduce the amount of the agreement from $5 million to $2 million. In response to a request of Council Member Bestpitch, Ellis Gutshall, President, Valley Bank, provided a brief overview of the efforts made to find a tenant. He explained that Valley Bank took ownership of the building in October 2011 and proceeded to market the property linking up with a company from South Carolina with a strong relationship with Whole Foods Grocers, adding that it fell through; and thereafter,the Bank approached the Publix Grocery Chain, but was again unsuccessful; and when approached by Carilion to fill the space they were excited to work with them. Council Member Bestpitch commented that it was great to have an active user in the building. Mayor Bowers also remarked that it was indeed great news for the City of Roanoke to have a tenant for the building. There being no further questions and/or comments by the Members of Council, Ordinance No. 39860-021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers-6. NAYS: None-0. - (Council Member Trinkle abstained from voting due to a conflict of interest.) 134 STATE OF EMERGENCY: The City Manager submitted a written communication recommending approval to declare a local emergency within the City of Roanoke and conferring the City Manager as Director of Emergency Management. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#39861-021814) A RESOLUTION confirming the City Manager's declaration of a local emergency; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; and calling upon the Federal and State governments for assistance. (For full text of resolution, see Resolution Book No. 76, page 543.) Council Member Bestpitch moved the adoption of Resolution No. 39861-021814. The motion was seconded by Council Member Price. Council Member Lea inquired if declaring a State of Emergency entitled the City of Roanoke to funding; whereupon, the City Manager advised that when a disaster .-. happened, detailed records of staff overtime, equipment costs, etc., were kept in order to be submitted to State and Federal agencies for reimbursement to offset extraordinary ..... costs to cover the event. The City Manager further commented about snow removal that began on Wednesday afternoon on February 12. The accumulation was between 18 to 24 inches depending upon location. It was reported as the third largest amount of snowfall on record and largest 24 hour accumulation in 18 years. Within the Central Business District, focus was on ensuring streets are passable. Information on the status of snow removal was communicated periodically. Staff monitored the City's Facebook and Twitter page during and after the snow event, interacting with citizens and following up on questions about snow removal. Council Member Lea commended the City employees on a monumental job of clearing the streets and securing the safety of their fellow citizens and inquired who made the decision on the order to scrape the streets. The City Manager explained that routes to plow were fixed and some streets were iced up, twisted and steep and it was not feasible to begin with those in the event that the trucks got stuck, so they began with the streets they could plow quickly. 135 Council Member Price also commended City employees and volunteers and encouraged residents to park on the odd side of the street to ensure the plow can safely make it down the street. Council Member Trinkle inquired about an ordinance with regard to historic snow events; whereupon, the City Manager advised that it had been discussed to ticket and tows vehicles, but felt that was too extreme for the event. Sherman Stovall, Assistant City Manager for Operations, added that Valley Metro service was suspended for only one day and there were no widespread power outages as a result of the snowstorm. There being no further questions and/or comments by the Members of Council, Resolution No. 39861-021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. COMMENTS BY CITY MANAGER. The City Manager referenced previous comments regarding the snow removal. The Director of Finance shared the following comments on the City's bond rating: City Bond Rating • Poor's raised the City's Bond rating from M to AA+. • City's rating recently reaffirmed by Fitch as AA+. • AA+ is the second highest rating available with AAA as the highest. • Thanked City Council for support and congratulated City's financial staff. DIRECTOR OF FINANCE: SCHOOLS-BUDGET: The Director of Finance submitted a written communication recommending appropriation of proceeds from the sale of Huff Lane Elementary School to Round Hill Elementary School Expansion Project. (For full text, see communication on file in the City Clerk's Office.) 136 Council Member Price offered the following budget ordinance: (#39862-021814) AN ORDINANCE to appropriate funding from the sale of the - a Huff Lane School site to the Round Hill Expansion project, amending and reordaining certain sections of the 2013 - 2014 School Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 544.) Council Member Price moved the adoption of Budget Ordinance No. 39862- 021814. The motion was seconded by Council Member Ferris. Mayor Bowers and Council Member Price presented a ceremonial mock check for $1,735,000.00 to Rita D. Bishop, School Superintendent; Cory Hawks, Principal, and Christian Johnson, Student, Round Hill Elementary School to benefit the Round Hill Elementary School Expansion Project. There being no comments by the Members of Council, Ordinance No. 39862- 021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following budget ordinance: (#39863-021814) AN ORDINANCE to appropriate funding from the Federal and Commonwealth governments grants for various educational programs, amending and reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 545.) 137 Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39863-021814. . The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting transfer of funds for capital projects; and the Director of Finance submitted a report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#39864-021814) AN ORDINANCE to transfer funding from Grandin Court Plumbing project to the Round Hill Expansion project, amending and reordaining certain sections of the 2013 - 2014 School Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 546.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 39864- 021814. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. MILL MOUNTAIN ADVISORY COMMITTEE: Dr. Nancy Dye, Chairman, Mill Mountain Advisory Committee, submitted a written report requesting that the Committee be recognized as a permanent or standing committee. (For full text, see reports on file in the City Clerk's Office.) 138 Dr. Dye, gave an overview of the Committee's yearly activities, recommended that the Committee be deemed a permanent standing committee. She noted that the Committee met several times per year to work together to represent the City of Roanoke, Mill Mountain Zoo, Garden Club and Fishburn family in an effort to address the issues that affect Mill Mountain. Following discussion regarding the Committee's request, Council Member Bestpitch moved that the City Attorney prepare the appropriate measure for adoption by the Council at its March 3 meeting to establish the Mill Mountain Advisory Board as a standing committee; and dissolve the Mill Mountain Advisory Committee. The motion was seconded by Council Member Price and unanimously adopted. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: •a Council Member Price acknowledged the new signage for the Clean and Green Campaign posted throughout the City. Sherman Stovall, Assistant City Manager for Operations advised that the signage was to encourage citizens not to improperly dispose of litter, especially cigarette butts. Council Member Lea announced that on Saturday, February 22 at 1:00 p.m., at Melrose Park, prior to the DMI various faith-based organizations planned to lead its second Northwest Restoration Prayer Walk. Council Member Bestpitch announced that the Gainsboro History Dedication had been rescheduled for Saturday, February 22, at 1:00 p.m., on wells Avenue, across from the Hotel Roanoke and Conference Center and encouraged citizens to patronize both events. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. At 3:30 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the City Manager's Conference Room, Room 364, Noel C. Taylor Municipal Building; and to be reconvened at 7:00 p.m., in the Council Chamber. r 139 At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers-6. ABSENT: Council Member Anita J. Price-1 . The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Cub Scout Wolf Den Pack 17, sponsored by St. John's Episcopal Church. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT: The Mayor recognized the William Fleming Step Team, under the direction of Jackie Moore, Guidance Counselor, William Fleming High School; and Jeff May, Student Mentor and Coach, Roanoke City Public Schools. ACTS OF ACKNOWLEDGEMENT-BLUE RIDGE LAND CONSERVANCY: Dr. M. Rupert Cutler and David Perry, Executive Director, Blue Ridge Land Conservancy, presented a Resolution that was passed by the Board of Directors of the Blue Ridge Land Conservancy. The Mayor accepted the resolution on behalf of the City. Mr. Perry distributed a book titled "For the Love of the Land, 100 Conservation Stories from Across Virginia" to each of the Council Members and City officials. (See copy of Resolution on file in the City Clerk's Office.) PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981 , the City Clerk having advertised a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of JMB Investment Company, LLC, to rezone property at 1919 10th • Street, N. W., from Light Industrial District (I-1), with conditions, to Commercial-General District (CG), with conditions; and repeal proffers as part of a previous rezoning adopted by Ordinance Nos. 27204-020596 and 32816-020596, the matter was before the body. 140 Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, January 29, 2014, and Wednesday, February 5, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding the Amended Application No. 2, as amended at the hearing, to be consistent with the City's Comprehensive Plan, Harrison/Washington Park Neighborhood Plan, and Zoning Ordinance adopted on December 5, 2005, as amended. Lastly, the applicant filed an Amended Application No. 3 that encompassed the changes noted during the City Planning Commission meeting on February 12, 2014. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39865-021814) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to repeal certain proffers and to rezone certain property within the City, subject to a condition proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 76, page 547.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39865-021814. The motion was seconded by Council Member Trinkle. Richard White, Agent, LMW, PC, appeared in support of JMB Investment Company, LLC. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39865-021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) . y 141 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981 , the City Clerk having advertised a public hearing for Tuesday, �• February 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Harpear Properties, Inc., to rezone property at 4662 and 0 (zero) Old Mountain Road, N. E., from R-5, Residential Single-Family District, to MXPUD, Mixed Use Planned Unit Development District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, January 29, 2014, and Wednesday, February 5, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 is consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance adopted on December 5, 200, as amended. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39866-021814) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 76, page 548.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39866-021814. The motion was seconded by Council Member Trinkle. Jay L. Hough, Agent, appeared in support of Harpear Properties, Inc. The Mayor inquired if there were persons present who wished to speak on the matter. Getra Hanes Self, representing Old Mountain Road Area Neighborhood Watch Group, appeared before the Council and advised that most residents in the area had no knowledge of the proposed zoning amendment and development proposal as submitted by Harpear Properties, Inc.; and several residents have expressed concern about the long-term impact that type of development could have on the community, such as increased traffic, diminished view shed, storm water drainage problems, flooding, littering, loitering, noise, and decreased real estate property values. She asked the Council to postpone its decision to approve the proposal and zoning amendment in order to allow time for the residents to seek better understanding of the developer's intent. 142 Council Member Ferris inquired what kind of advertising was done before the matter was heard before the City Planning Commission; whereupon, Ian Shaw, '°`" Planning Administrator, advised that a joint set of legal ads were published in The Roanoke Times on January 29 and February 5, 2014, as well as a sign posted in the front yard of the property and a posting on the City's webpage. In response to further inquiry with regard to the number of speakers on the matter at the City Planning Commission meeting, Mr. Shaw indicated that five speakers appeared before the Planning Commission in opposition to the proposal, yet the matter still passed with a 5-0 vote. Council Member Bestpitch asked if Council postponed the vote on the matter what would she like to happen in the meantime; whereupon, Ms. Self replied that if allowed more time, she would inform more residents and have the opportunity to seek the answers needed to better understand the intent of the developer, and if there was enough evidence to suggests that perhaps it was not a good idea for the community hopefully Council would consider not approving the proposal based on the collective response from other residents. Mr. Hough advised that in an attempt to rezone the properties at 4622 and 0 Old Mountain Road, N. E., he met with the City Planning Commission in late summer of 2013 and discussed taking the existing nonconforming structure at 4662 Old Mountain Road, a convenience and video outlet retail store and modernize the store and build apartments above it, given the fact that there was an operating store and apartments there already; adding that the Planning Commission advised that the property had to be rezoned to CN to be considered as a village center, as set forth in the City's Vision 2001-2020 Plan. Mr. Hough concluded that given the current zoning and nonconforming uses, if the store was reconditioned through demolition of the interior, and building outward three apartments or more could be added; and the adjoining lot could conceivably accommodate 45 single family homes in the range of 16 to 21 bedrooms; he pointed out that the proposal that was before the Planning Commission and currently before City Council would involve eight two-bedroom townhome style apartments and stormwater management that would be based on Virginia standards. Council Member Bestpitch inquired about the changes outlined in the Amended Application and the Original Application as submitted; whereupon, Mr. Shaw indicated that the Amended Application included narrowing the driveway entrance from 40 feet to 24 feet as required under typical zoning, reducing a large parking area between the two buildings to give it more character with the residential properties on the particular side street, as well as addressing the stormwater issues. 143 Following additional questions and responses by the Council Members, Ordinance No. 39866-021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-6. NAYS: None-O. (Council Member Price was absent.) BUDGET-ARTS AND CULTURE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, February 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive views of citizens regarding a private-public model in which private individuals proposed the creation of a private charitable organization that will create a reliable and sustainable resource for funding arts and cultural organizations that benefit the citizens of Roanoke, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, February 7, 2014 and Friday, February 14, 2014. (See publisher's affidavit on file in the City Clerk's Office.) Council Member Trinkle submitted a written report recommending adoption of a resolution in support of the creation of a private charitable organization that would establish an endowment fund to benefit arts and cultural organizations in Roanoke. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39867-021814) A RESOLUTION endorsing the creation and development of a private, charitable organization to provide a sustainable revenue source for arts and cultural organizations that serve the citizens of Roanoke; committing the support of the City of Roanoke to this model as a way for the City of Roanoke to energize its commitment to arts and cultural organizations within the City; and recognizing the importance of arts and cultural organizations to the fabric of the economy of the City of Roanoke. (For full text of resolution, see Resolution Book No. 76, page 549.) Council Member Trinkle moved the adoption of Resolution No. 39867-021814. The motion was seconded by Vice-Mayor Rosen. 144 Council Member Trinkle advised that the ultimate goal was to fund the valuable arts and cultural organizations in a more sustainable, predictable, long lasting fashion that was healthier to the organization, budget, community and valley. He noted that through a long process and with the help of Susan Jennings, Arts and Culture Coordinator and David Wine, Retired Businessman and active member of the community, created the ACT initiative—Academics, Culture and Arts and Tourism. He continued that in figuring out a way to grow those areas in the ACT initiative several focus groups with stakeholders and including consumers were conducted, sustainability studies performed, economic impact studies performed, many meetings were held, and culminated with the arts and cultural summit at the school of medicine in late October; to derive an endowment type of funding model using public and private funds to provide a more spread out, predictable and sustainable funding source for arts and cultural organizations. The Mayor then inquired if there were persons present wishing to speak on the matter; whereupon, the following individuals appeared before the Council in support of the model: Janet Johnson, Representing Roanoke Symphony Orchestra; Can Gates, Member, Roanoke Arts Commission and Fine Arts Coordinator, Roanoke City Public Schools; Amy Moorefield, Chairperson, Roanoke Arts Commission; Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Roanoke Commission; John Avis, President, Mill Mountain Theater; and Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau. There being no further speakers, the Mayor declared the public hearing closed. In conclusion, Council Member Trinkle commented that the Council has a proven record of supporting the arts and cultural community of Roanoke and that the model would be a good move for the Council and City of Roanoke. Following additional comments from Members of Council, Resolution No. 39867- 021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) 145 PURCHASE/SALE OF PROPERTY-CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, February 18, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to convey a portion of a City-owned property, containing not more than approximately 3.60 acres, together with building and improvements thereon, fronting on Highland Farm Road, depicted as Parcel B on an exhibit dated October 10, 2012 prepared by Altizer, Hodges and Varney, Inc.; to Northwest Recreation Club, Inc., a Virginia non-stock corporation, to renovate the building and to provide approximately 19,000 square feet of indoor recreation facilities, including two (2) multi-purpose courts, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, February 7, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a Contract for the sale of the Property, including the execution of a Deed of Conveyance, and completion of the sale of the Property to Northwest Recreation Club, Inc., subject to be approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#39868-021814) AN ORDINANCE authorizing the proper City officials to execute a Contract for Purchase and Sale of Real Property with Northwest Recreation Club, Inc., and the necessary documents to sell to Northwest Recreation Club, Inc., certain real property, including buildings thereon, located on an approximately 3.34 acre (but in no even greater than 3.60 acre) portion of City owned property fronting along Highland Farm Road, Roanoke, Virginia, such property being a portion of Official Tax Map No. 6472302, together with a non-exclusive right to use an existing driveway on an adjacent City owned parcel; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; providing for an effective date; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 551.) Council Member Lea moved the adoption of Ordinance No. 39868-021814. The motion was seconded by Vice-Mayor Rosen and Council Member Trinkle. M 146 Council Member Price submitted the following statement for the record: "STATEMENT OF CONFLICT OF INTEREST "I, Anita J. Price, state that I have a personal interest in agenda item B.4., regarding the proposed sale of City-owned property, containing not more than 3.60 acres to Northwest Recreation Club, Inc., because my husband, Charles Price, is involved with Northwest Recreation Club, Inc. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) The City Manager provided an overview of the proposal stating that the as part of the Countryside Master Plan the Council recently approved a long term lease of the areas that will become soccer fields and $1.5 million dollars that was invested in the greenway, fitness trail and the playground areas. He further stated that there was a deficit of indoor facilities and the Northwest Recreation Club had offered a proposal to purchase the former tennis building for $10.00 and within a year of execution of the contract, invest $750,000.00 in the building to complete the construction and renovation of the property for a multiuse indoor recreation facility; and the City would receive $52,000.00 for the value of the land and free use of the facility. He mentioned that it was . . a good example of public/nonprofit partnership, and in connection with the soccer fields, playground, fitness track or trail and the greenway, the City was creating incredible amenities for the neighborhood in the area. The Mayor then inquired if there were persons present wishing to speak on the matter. There being none, he declared the public hearing closed. Mark Walsh, President, Youth Soccer Club appeared before the Council in support of the proposal. Following comments in support of the proposal by the Council Members, Ordinance No. 39868-021814 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) . 147 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Terry Huxhold appeared before the Council and expressed concern with the snow removal process or lack thereof from Thursday, February 13 — Monday, February 17, 2014. COUNCIL: With respect to the Closed Meeting just concluded Vice-Mayor Rosen moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-6. NAYS: None-0. (Council Member Price was absent.) There being no further business, Mayor Bowers declared the Council meeting adjourned at 8:41 p.m. APPROVED ATTEST: MajA")ni• Stephanie M. Moon, MM David A. Bowers City Clerk Mayor 148 ROANOKE CITY COUNCIL-REGULAR SESSION March 3, 2014 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, March 3, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea (arrived late), Anita J. Price (arrived late), Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SNOW REMOVAL: Mayor Bowers asked the City Manager for an update on snow removal; whereupon, the City Manager said that in preparation for the storm, crews had been dispatched at 11:00 p.m., the night before to convert certain equipment for snow removal, due to not having dedicated snow removal. He advised that citizens could call 211 for information regarding snow removal or 853-2000 for information about other City services. At this point, Council Members Lea and Price entered the meeting (9:02 a.m.). ITEMS RECOMMENDED FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) ` 1 . 149 Council Member Trinkle moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice- Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. CITY COUNCIL-PURCHASE/SALE OF PROPERTY: A communication from City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property, being a portion of Tax Map No. 4060502 located at 2012 Jefferson Street, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice- Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. MILL MOUNTAIN ADVISORY COMMITTEE: Due to the forecast for additional snow, Mayor Bowers announced that pursuant to the suggestion of the Chair of the Mill Mountain Advisory Committee, action regarding an amendment of the City Code to establish the Mill Mountain Advisory Board and dissolve the Mill Mountain Advisory Committee will be postponed until a date certain. Commenting on the suggestion of the Chair, Council Member Ferris requested that the City Attorney provide an overview of the amendment to establish the Mill Mountain Advisory Board and any other pertinent information he deemed appropriate during the 2:00 p.m. session of Council. (See pages 171 - 173 for overview and discussion regarding the proposed amendment to the City Code.) 150 ITEMS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: CITIZEN SURVEY: The City Manager announced that due to the probability of additional snow accumulation in the Roanoke and New River Valley areas; and the presenter having to travel from Blacksburg, he asked that the briefing be postponed until a date certain, being a future Council meeting. Hearing no objections, the Mayor noted that the briefing would be held at a future Council meeting. Budget/Financial Planning Work Session (FY2014 - 2015) Amelia Merchant, Director, Management and Budget noted that additional briefings would be provided during the first Monday work sessions over the next two months regarding the proposed FY2014 - 2015 budget. She shared the following outline on the FY2015 budget development process and recommendations. Agenda • Budgeting for Outcomes Update Budget/Financial Planning • Ranked Offers by Priority Work Session • Capital Project Planning • Next Steps FY 2014-2015 March 3, 2014 2 BFO Process Update FY 2014 versus FY 2015 • Where We Are Now - Priority Teams reviewed,scored and ranked offers 5ei - No pay raise included s;.ro • 5%behind the local market $2 - Budget Committee prepared preliminary capital budget „ sl,,; ■ recommendation ;n.0Mi (St;Mil • Next Steps 5010 - Priority Teams make funding recommendations to Budget •'Pi• •^ Committee 520.7 - Budget Committee balances Recommended Budget 52sc $259.6 •s..• e,-....m. S+;u 452014 iv 2014 FY 2015 r,2015 ,5 540 151 Price of Government Revenue Estimate by Major Category FY15 School Funding over FY14 Adopted Fiscal Year 2015 Budget Up Slightly ISM,. III Growth of O.A%wilts,comparing the FY15 estimate lo ohs FY14 Adopted Budget 5 e $934,000 Increase in FY15 Revenues Summary— February 3rd over FY14 Adopted Budget F]15 Offer Total incremental Including Requests Incremental Priority Requests i � Economy.._. _._—.. $2039149.-_ $45,060 ma Emmet/ "r"'" Emma. Bun-u .aaau 19.6ts1 .a or Education $1,646,300, ovemment _. 5349,365 ai I ,a. GoodG 516,881,693 o- Human Services 535190334 5933566, s pu Infrastructure 520459_643 _$856,4 74 Lete -- Safety y 515,788702 $862,328, -m.r.-,,.,. Ma aamm4 $ 9 o nits E105�4`256 E4�39t � 0 1x,1,.... e. „ r n ro r Ou6r] A 8253,4803 Taal w,...suede...,., 4 ?S Budget Committee Review 53056,049 5100,000 ■ mpt!'® Reserved Allocation TOTALS: --- .-_— N/A S 287,211,478 $5,987,003 Price of Government: J —.-- __._ ___. .__ 8266,]92000 N/A Variance -... :... 188,419,4781 - NI/0 s Reserved Allocations Budget Committee Review Transfer to Schools $74579,200 Technology Capital Transfer to Debt Service $14765041 - - $�,�' Fleet Capital 913 250 Personnel Lapse(Salary FICA,Retirement) ($2 078,633) Fleet Capital --_-' Budget contingency _ $1,913,250'. $1291,511 TOTAL'. $3055049: Other(Medical,Dental,Affordable Care Act,Civic $11,835,137 - --- - - Center Subsidy,GRTC Subsidy,S s,Line Utility, Dist,M isc Contingencies,Reserves,Line of Duty, Distnct Taxes,CCAP) Budgeting for Outcomes Contingency $250,000 Incremental Requests:$100,000 TOTAL $100,642,256 increase in compensation currently not Included in Reserved Allocations 1%Pay Rase=approximately$900000 9 to er • SA . 152 City of Roanoke M. Priorities Education � t V " r . s J Roanoke PG s $/4.99,200•°•Safety "EC ry rr I Leary Cwn Community Services Leary Services to K12 $1,21]084 ( $182,740 _ ��i' ,, Library Early LtleracYSeMCez 5171028 r .L aMFlr �.�( �� Education. wm am Sumner Reading Cane '6SS� 94 1.000 ,J. 'v Lifelong Learning 914 I '11 $25 OW (.i- `� Yorth Services Initiative INFYI 5250.'V Go � Infrastructure Govemmerd wm m r_n..rnnn tl ..x..n•M1 nn i.r um.. 12 Safety Safety (continued) Palace Patrol -. $n 243007 Budding Safety -. 9621.255 Sheriffs Office Operations i m y E - <r A =ea.en care ant and I i. 8n Poerxlma - - 453.351.582 A M sLUVgem 64 cab . roam School Resource Officer $546507 price lmxs4patinn eon 5.9956 $4.762 347 City Prosecutors 51,621451Tac SgreK 963842 1 DARE Program $207 Senates 92261,149 : Roanoke City Victim Witness Program OrewMwYlnspeM0Mlness l On Dona $479 648 538,701, Fire-EMS Training Division - $1135089 S1$•51827448$ Residential CSeS Pavement � d mOF SUVnenernal:S e Dr Prosecutor $48,445 E ta u r $50 534,i Jail Operations Poke Academy T Fire/EMS-Support and Administration Services :. _. $ 367586 f)49O91 Fire and Emergency Medical Services Operations Ol6ceolfM Magistrate ye 518,36]598 97.3{1 13 14 Safety (continued) I Administrative Support ofJuveMe and Domestic Relations Dishy! $35679 Human Services Administrative Court 'Police Animal Control and Protection Om 9445,223. Administrative Supped I Roanoke City General District Carts $32102 I6 cea Bari RI P og O"si 5,311,15) on 1 B fr Picipain 72 740 f i Choc PirvIrvni i,'uppkm•_m._an Enhanced Community Services(VJCCCA) i 572.154 repayment Services Pr 4al . . _... -_ 1821 6 96 Roanoke Emergency Medical Senecas(REMS) 9100074 11,55O,O4a eal Semmes-Family Services DNsion {5481 Outreach OeleMiaNEbtlmlgc Monlonp $253,)70 S (SlMememm I F Care perrek oQd Ianed ooM 85gp en•ma • 8s{gad CrclJW9es 9540,773 orepmeFeneive SeMCs Act 10.$6.057 1 82)45 um an . JI n. Suppcal ill ke shet,”Pus Care Rogam f5uppme.tall l 13 161 oclol AbNaslaton 2498,203 t alien,Parole and Intake Services 34 428 - _.- _ ------ r_ orllr Haven .. -_. 624]85 ubshMe Abuse Counselor(VJCCCA) 55,228 esource Parent Training IS omeless Assistance Team HOD Grant.match 45,320 is • all . M 153 Infrastructure BBtlge Safely Inspection Phegam 5264}89: Infrastructure (Continued) ;Street Maintenance $1.228360 Median and R9El of Way Landscape Maintenance S1.2]272 Pa,nrgP p 139]8 fl/I r AYM C M a,1 Pe,. , RBMO Technology Maintenance Support V d GwPrra'en^e 5]9]0/1 I 5655859 Bridge Rehebielelion end Renovation I 5643004 SreereM Repair eMarMenar¢e 5]19,944 Farvflies MensgemnA-INgC Ennrdanental Compliance and Best Management Practice 5917,744 i 5210.548 1 1 Atr.run"ali_c Ass van/I'.I IrpBDkmenel. 536 P"i TecMW)y lMnNtiuclae Support r $1,044 880 faclides Management-City 10iO4ies and Work Order Management $1044,347 Snow Removal S11U tl26 oMrprla Depar9MN of transportation Capital MGede local Funding SIPS,IW Civic Center'JAC Required Frequency PreveNrve Maintenance 568,18 ev lepmeri Review 81nsn 1 ' $212599 • J', p,,abpap,putypet re I In 0F1. 451wo,or, f,nntt Map and Graphics Production Ma tane's rune FT upl, eMar:. 5210f: - 694,931 Facile Management Mechanical Mamlenance(Electrical Plumbing 8 Farary Than logy and Innovation Maintenance $ $218 � *eltig) 5/10.188 Library Technology and lrrwwllon $31 peel Maintenance and Repair facilities Management Municipal Complex Maintenance { 5535611 Fleet Motor Fuel j ent ereces 580,314 p pdal Rated Management S _ _ _ $700.537 Faclflies Management elite MAN Division C[Nnels 8 Service Agreement 5512.3155 Alley Maintenance 5428,807_ I8 Infrastructure (Continued) Good Government Geagraplical Informations Systems 5360045 Real Estate Taxation $1806.084 Fac%f Management-Custodial Services Cleaning of City Fannies SBB5.580, Perm!Center 52115,832 on',Renner,a Mating Cemotnatot I7 Prun.ors', 5 PTE. $498r SWM Containers and ppnbMOn 8 512],)04 .�9rp4 rxap PaMrp Gang•Revising PreuerarvehMlrearc a By Faclalles $36,741. Personal Property Tax Administration and MMnveNde License $887,744 Fleet Whole Wash Program 530412 Ta°"w'POg'ams Commonwealth of Virginia §Ig12ya, Risk Management and Worker's Compensation Adrimislnhor I 5769.708 Business License Taxation 1313418 Safely Training/Loss Prevention and Control $72057 Set lm Debt Ceuemcn Program 555.50] Miscellaneous Revenue CNleebons and Administration $114.880 Human R sources. AdN 9nlion " $207919 Other Local Trust Taxes $140204 Auto and General Debility Claims MMnistntnn _$611255 Business Appacallms Supped $1370382 It p Good Government (Continued) Good Government (Continued) Accounts Recembk BIN M Cc/ethane Services Handle Collection of Court Costs entire Fines for the Roanoke 015 MIN _-. _-. 8.09003 Courts 585.306 Retirement Plans Administration - -- 1 —.. _.._ $221 509 Fund gc[oYMng B Financial Reporting $250281 `Ceah M g N end Mve Iment Services _ 5221046 ply Cowrie 5250,381 'PaYrW --. f_M6p conduct on Elecllcm.Loca051a1NFSMraI $238. 260' ,Legal Counsel 5883023 Board of Squnnllm $11,531 Accounts Payable _ _.—. - f307 20& Petlwmance Auditing Procurement Services _ S3B`45Y Voter Repstralion Seances SNP lee; ■ LeatleraN Msna andowr _ $614.58t$61358P Cwmmate Annual Independent AUdt of City CAFR 5155322 piuman Resources-BeneftlsMnxnstrzlon $ 0 X Resources-Employee Health S•MCes ffiJ1,TZ T Nan mgad and adnnelreeve services to Cunehluents by ply CacW Cwe Cleric Performance of Stale Mandated Cakes f1157r74 Clerk $44336 IBrapN Development $283.8311 Human Resources-Enpbye Traininge Programs $442.148 •But3M Administration ces $13]82] Public IM lion Mete CITY News Accessible and Prmble the City -- HuTanReswrtes-E Employment of Roanoke na°Yme SII10.198 - S$08135 Contract Management Seances $88.281 21 22 ea f 154 Good Government (Continued) Livability:Capital and Financial Planning. Y a168,80a PWmina and Ulan Design Service $6')dot �.� Post rsn gals wool dnnn.s Camarel an MSI 1)2 E hucy P de Ma Management.General AEminisative.and Departmental f$CW ca^°o-"e1ns1 Y'.3 UJe popgun Services by Management and Budget 4193 i2S1 Plans Examiner n]PrE ygrya Planning 4503: C I' Service Cxrdnalm POyla, Traffic Engineering --- ----- T nspwlalloo PM ` _-'-- SuVFleu rvna Sn)t?B'' Management ^9 ant FmFd • 4545.036 Fraud,Waste a nd PLUSa Hotline _ 'Travel Poiy Administration $56.719 UNe Fweslry -- $4 LM Forestry $060,076 6070 Roanoke Valley Television 1 526,,144. YR Requests IbWO'enreMa -.-- 129978 Cade Enforcement - - jPergrgCOMred • 4210,GI7g __ _• $1.129,9]8 50AW Books and Materials $000001 -Iruceese rn pgkotlans 6 9uesuipa,„rSwpkmeMal• Landscape Management IBO ODD Landscape Marta $983,55] Management Requests sium4e_mentali 553122 Park Management 2 Maintenance Inch(s 12 a c; 5$42 077 Fi lSpoL•meNal, $2717: I(immanence Worker 111(10 FTE)rSpPlemeMaO AcIllmnal oyararep expense needs IemV 106 col (Supplmerdall wages 5 o�erlime 5144OW 23 Neighborhood Library Services $1.177494 24 Livability Livability SWM RecycIng Colection $436,087 SWM BIIr c ollection ,122 Community Recreation $152140 SWM Physy$y Challenged Service $194.121 Cum,,,,,,,Recreation R qu 1s,pple.<rah 152.940 Outdoor Education $565.323 01.11(100r Ste•Operations(Call Center) - $103573 GW(1 ES:nato^fl qu le(Supplemental) 637 041 SOW Central Business District Tawreecysltr Collection -Maovar CeC Seeeo Compactors I S $174.721 51N4 Cdacyim Inspectors $190]30 AtNetics and Aquatics - $917,603 `+Nplemental sliders:mmquaae.Needs 15gµemenal, 521177$ SWIM Trash ColecIlon $3140429 IUD General Administration and Internally Operated Flw Programs s�ng • 925,750 Neighborhood support(ORce of Neighborhood Services/ $117,575 Community smlainabifty Programming 4217,440 e' A VAN Brush Collection/Leaf CNkcl on - $307,696 25 26 . el Economy Outside Agencies Blue Ridge BeMSoal Healthcare 3448.6 r%'pWan'er5al Funding Request $IB],JB Bud a Weldor.Development 51246,001 DRI Asset Promotion for Economic Development - - - Hea-Special ESeNL Coordination $66,956 f1350a Asset Development for the Economy ... MI M Department I SIIO.561 htil Mwnlaln Zoo FUndlp -- ,.._$$14739]' Gn-Blreel PaMNq Enforcement.MMrvslraUO^ and CNkNms � 533,12 4 5239561 R mICenter br MUna Care. Protection - - r $S B O Roanoke WNY'brow-may Commission ]n Brwk Id Redevelopment Program $2)55] t r Percent(%)for Me MS(Staff SUgpn) 518.555 - I Nalf�aq�fleges! As 4veb 1 fOr Economy Education 6 rl N Western - -.£m e- oumy eM Edu<arlon-Roanoke Mn re Y Colege-Scholarships - -. I $10.06. C^ (Staff S31A1t Western VIrOnla ENgetl 11 Classic Roanoke Re 53,at -- -- - Regional ICwmcfce Small Business Development Cho S1DOa Roanoke Convention Rn&Ve 1 _ 005r R take WMaY CCnwM BNwlws Bureau $1409,1 Supplemental Rawest_ ]ewer In the Square 2957 r Swfemental Ponying Request j $2$72 . Roanoke Regional Partnership 1 $7 2 r Suppkmp'fa1-F✓. A I03uest 720131: Total Action tor Progrns - - i. 5302 Market BoMM Support . $150Jn 27 10rr ie at 1 . .r 155 Outside Agencies (Continued) Summary oan°ke Ms Commission $1691 Priority Allocation %Total Variance um an Servlcesconunnre I 5405.05 Price or Total a Museum IM 570. Government Wm Supplemental r„rwrq vayuaat sx,n Eeucatbn oamaM C Sye den AS5ocal an,Inc 5100 $)5,98)260 $]6,284652 ($297,392) e�yE a r r nsy 8 v.t 5.-". $64,16]604 $65 555 ($994,952)Mel e $60.0 Human Services $3542)553 $35879 932 ($4523]9)g9 Coupe NreEden on 557.26 wa'ssY ear aeon Revveal 5.2e Infrastructure $18.0076]5 $20,506374 ($1698,699) Vkry Papeard 588 nnoheTW'iN Natoli °ea 124 Good Government $15,962,249 $16,811615 (5849.366) 8Y $14462]88 $ 5,156 (81,512,368) A4 Charm sips fame OW of Salem 525 Economy $1,385 740 $1,735)40 ($350,000)oa valley Sister Cares 510.8 Supplemcnial HWbg,Requen 54 unmake Valley Horse Show I - S36 O fsbe Agencbs 2600502P 56,358,5133_ (8653p8fi). Reserved Allocation $26,005,056 $26,005,056 Budget Committee $3056,049 83,056 29 TOTALS: $280,987,000 $287,775,842 ($6,808,842) 90 BFO Next Steps • Priority Teams -Make funding recommendations to Budget Committee • Budget Committee Capital Project -Receive recommendations from Priority Teams -Prepare for April update to City Council -Balance Recommended Budget Planning 31 32 • Capital Project Plannin Debt Issuance Planning g FY 2015-2019 • Maintain Current Capital Assets -an • Infrastructure Investment for Livability and Economic Development Bridge Renovation/Replacement Curb.Gutter and Sidewalk .— "om▪.n °a°a m Streetscape Projects 'O' Storm Drains Gat center r.....„, °,▪0. School Maintenance ”' r- r , oa, ,o • Targeted Livability Investments r,Mm ,,na° • Parks and Recreetbn Master Plan • Libraries Investments made within parameters of debt policy 33 at M 156 FY 2015 One-Time Funding IP Council Discussion: Current CIP and Capital Plan FY 2015-2019 Priority Projects? Tor.�®w 30 u Capital Planning Next Steps Operating and Capital Budget Development • Budget Committee Next Steps -Prepare Capital Plan recommendation -April 70h update • Council Briefing -April 7,2014 • Recommended Budget Presentation -April 21, 2014 • Public Hearing -April 24,2014 • Council Briefing/Budget Study-May 5,2014 • Budget Adoption-May 12,2014 - w 37 . . (See copy of presentation on file in the City Clerk's Office.) Ms. Merchant pointed out that the Budgeting for Outcomes Teams have been diligently scoring and ranking the proposed budget offers received from departments and agencies and now are ready to make recommendations to the Budget Committee; as previously discussed with the Council, staff will not be recommending a pay increase for City employees even though a study conducted by the Department of Human Resources indicated that employees' salaries were five percent below the local market. In response to the abovementioned statement about the five percent below the local market, a question was asked whether or not the local market comparisons were businesses or primarily government positions; whereupon, Ms. Merchant indicated that the comparison was based on local government positions only. In response to an inquiry as to whether $4 million in incremental include increases in health insurance and other basic services typically built into the budget and not additional requests for new services; Ms. Merchant answered that the health insurance and other basic necessities have been folded into the base budget, adding the $4 million incremental was for new positions; and funding for the health insurance increases and pension were included in the $263.7 million. 157 With the exception of new positions and new activities, Council Member Bestpitch noticed that there was only a 2.7 to 2.8 percent difference in the current proposed budget and the budget from the previous year. Acknowledging that the statement was an accurate one, Ms. Merchant reported that the total proposed budget amount was approximately $260 million. Inasmuch as the City contributes an 18.2 or 18.3 percent contribution to the City's retirement plan on behalf of each employee, Council Member Ferris raised the question as to the effect that the contribution would have on the retirement system. Ms. Merchant responded that the actual rate is 22.23 percent, which is another budgetary decision that will need to be deliberated, because in addition to the five percent being contributed on behalf of the employees, the City would also have to increment the salaries higher than five percent in order to keep the employees whole. The Director of Management and Budget explained that the City would likely forego the percentage increase to the retirement plan for the upcoming fiscal year on behalf of the City employees because of the additional expense of its implementation, adding that the decision to forego the additional expense will not affect any of the other pension changes. With regard to the concept of personnel lapse referenced on Page 9 and its • effect on the City's budget, Ms. Merchant explained that there is an assumption that a certain number of vacancies will occur throughout the fiscal year, whereas said savings is used to balance the budget. She pointed out that the savings from the personnel lapse thus far was approximately $2.1 million. The City Manager thought it was important to for citizens to understand how offers are ranked and he directed attention to the Budget Working Document for FY2014 - 2015, which included priorities set by the Council. He added that the document would be available online at www.roanokeva.qov. (See copy of Budget Working Document Fiscal year 2014 — 2015 on file in the City Clerk's Office.) Council Member Bestpitch inquired if the $25,000.00 for the new youth services initiative was included in the base budget or in the incremental amount; whereupon, Ms. Merchant responded that the new initiative would be included as a supplemental amount. She explained that all highlighted items represented the $4 million, i.e., items highlighted in blue were new and no longer exist, and those in green were enhancements or supplements to current services. In connection with the Youth Services initiatives (NEW) (Page 12), Council Member Price explained that a plan outlining the initiative was being created and would be presented in detail at a future Council meeting; she indicated that a significant project was being designed for children in school grades 8 — 12 to participate prior to beginning of the new school year in August 2014. 158 Vice-Mayor Rosen inquired if Council would be able to review the youth services initiative prior to approval of funding; whereupon, the City Manager while the City could not address all of the needs of City youth, City departments planned to act as a catalyst or convener for youth focused events; and after seeking input from the youth, staff will determine what resources exist and which ones are necessary. The City hopes to take into consideration other resources and revenues from the United Way, Roanoke City Schools, churches, etc. Referring to previous comments about a specialized probation officer position (Page 14) to deal with recidivism, Council Member Lea wondered how the officer planned to reduce re-entry to the juvenile correctional facility; whereupon, Ms. Merchant explained that intent is for the officer to meet with juvenile offenders on a more frequent basis and host sessions for speakers to share similar incidents in hopes of deterring certain activities. Vice-Mayor Rosen questioned if one of the Building Safety positions (Page 17) was to be shared with the Good Government or Livability Priority Divisions; whereupon, Ms. Merchant remarked that the position was solely a Public Safety priority position that would concentrate on building inspections. Referencing a request for a new position in the Department of Planning, Building and Development (Page 20), Vice-Mayor Rosen questioned if the position was to be a front-line person responsible for receiving permits. The City Manager answered that there had been an increase in the number of requests for building permits and a percentage of those requests were for rehabilitation, which require more time than new construction. He pointed out that the Department was short a key position due to an elimination of the position during a previous fiscal year, causing the additional workload to been addressed through overtime funding. He continued that it was very challenging to predict the number of building permit applications for a given time period since the permits were driven by the economy. While the volume of applications for building permits had increased significantly, with the value of said permits being smaller, Vice-Mayor Rosen inquired about the amount of revenue generated from the permits; whereupon, Ms. Shawver stated that the revenue had increased nearly 10 percent, which translated to approximately $50,000.00. As discussion ensued regarding the budget process, R. Brian Townsend, the Assistant City Manager for Community Development, called attention to revenue generated from large developments in the City's Enterprise Zones. He remarked that the City of Roanoke, under the State Program for Enterprise Zone projects, provided fee rebates for large projects as an incentive to develop within the designated areas. J 159 In connection with staffing enhancements in the Department of Planning, Building and Development under Safety (Page 13), Council Member Bestpitch asked about the impact on the department's accreditation; whereupon, Mr. Townsend responded that two years prior, there had been standards for responsiveness, workload and other performance measure thresholds that were being approached, adding that the request for positions will align the department with the required accreditation standards. As a follow up, Council Member Bestpitch questioned if the Planning Department would be in danger of losing its accreditation if the supplemental request was not approved; whereupon, Mr. Townsend responded that if the accreditation is reviewed for renewal and the department is outside of the standards, there would be a possibility of losing the accreditation. Inasmuch as the City has recognized various departments on their accreditations, Council Member Bestpitch stressed the importance for said accreditations to continue to be a strong priority. Vice-Mayor Rosen also called attention to the need to continue to move forward in meeting said customer levels. Council Member Lea called attention to Good Government (continued) Page 22 and asked if the amount for voter registration services was sufficient; whereupon, Ms. Merchant responded that the amount represented the base offer since the budget is developed yearly, adding that the Management and Budget staff have been working with the Registrar on additional needs, with respect to registrar services. She pointed out that there were some one time requests that had been listed separately. In reviewing the Customer Service Coordinator position under Good Government (Continued) (Page 23), Ms. Merchant explained that the Office of Management and Budget had made the request as it pertains to a new customer service initiative throughout the organization, adding that the City revamped its customer service policies, and the new initiative will be dedicated to specific training activities related to customer service, i.e., a secrete shopper program, and all customer service maintenance projects, in addition to any other special projects deemed to be appropriate. Council Member Trinkle asked if the request had anything to do with public information money; whereupon, Ms. Merchant informed that the items were separate. As a follow-up to his previous question, he inquired if the $180,000.00 associated with Public Information: Make City News Accessible and Promote the City of Roanoke under Good Government (Continued) (Page 22), was mainly for outreach and publications, not a new position; whereupon, the City Manager responded that there was some staff time involved, but the focus would be on social media, which has been very successful with 40,000 plus followers. 160 In connection with recreation programs under Livability (Page 25), Council Member Bestpitch asked if both City pools would be open throughout the summer season; whereupon, Ms. Merchant commented that everything was on schedule for the pools to open upon Council's direction. Mr. Townsend pointed out that the current budget allows for the pools to be operated on a reduced schedule same as the past two to three seasons, opening three days, per week, on alternate days. Council Member Bestpitch called attention to previous discussions regarding the huge capital investment to operate the two City pools, and thought that additional funds should be spent to operate both pools six days per week. Council Member Price asked that the number of swimming lessons offered by agencies, not just recreational swimming be included in the report. Following additional comments by the Council, the City Manager offered to provide the Council with information on the cost to operate pools on a six day schedule. Under Outside Agencies (Page 28), Ms. Merchant noted that Blue Ridge Behavioral Healthcare had historically requested the same amount of base and supplemental funding as in the previous years, however this fiscal year, the agencies was asking for supplemental funding, in the amount of $193,387.00. Council Member Ferris wondered why the request for additional funds; whereupon, Ms. Merchant answered that there was no justification other than to support mental health. Following additional comments by Members of Council regarding the agency's request for additional funds, Council Member Trinkle questioned if requests from outside agencies were requests without justification. Again, Ms. Merchant responded that some requests have supporting information, while others may not have been vetted or have been recommended; and some of the requests were due to contractual obligations with the City. The City Manager remarked that many of the agencies requesting funding were under a contractual agreement with the City of Roanoke and that Blue Ridge Behavioral Healthcare had requested a change in the funding formula. Continuation regarding Outside Agencies (Continued) (Page 29), Council Member Trinkle insinuated that the Administration give consideration to categorizing various funding requests from outside agencies a separate line, such as the Miss Virginia Pageant, the Taubman Museum of Art, the Roanoke Community Garden Association and the Roanoke Valley Sister Cities, Inc., since the requests reoccur on a yearly basis. 161 Since Virginia Amateur Sports — the Commonwealth Games under Outside Agencies (Continued) (Page 29), has been level funded for many years and the agency recently requested an additional $5,000.00 due to the loss of corporate sponsorship, Council Member Lea proposed that the City provide at least half of the amount because of the number of outside tourists that support the Commonwealth Games. Referring to the supplemental funding request from the Virginia Cooperative Extension (VCE) under Outside Agencies (Continued) (Page 29), Vice-Mayor Rosen questioned if their data and reports on outcomes have improved; whereupon, Ms. Merchant replied in the affirmative, adding that reports were being submitted quarterly. She implied that staff has been meeting with Roanoke County and the City of Salem to discuss a collaborative means for funding the Cooperative Extension's request for a vacant Agricultural and Natural Resources position that has been unfunded for at least two years primarily because the City has not funded its share for said position. She understood that the request had included a three percent pay increase from the State and VCU was seeking the same increase from the localities. Council Member Trinkle asked if skate park studies had already been performed internally during the creation of the Parks and Recreation Master Plan. The City Manager explained that there had been a significant survey of citizens to find out where they ranked a skate park and out of thirty plus services, skate parks had been ranked in the high twenties. He said that while staff had not gone as far as locating sites, the creation of such a park would likely be years out. For reasons based upon recent concerns, consideration has been given to temporary solutions and skating " opportunities in some of the existing parks. Mr. Morrill continued that the major focus would likely be on a cycling center, adding that a group from the region had visited the cycling center in Rocky Hills, South Carolina, which has been a tremendous economic success for that area. Council Member Trinkle inquired if there would be a recommendation to outsource the project or to handle internally. The City Manager thought an outside foundation and regional approach should be considered. Council Member Bestpitch asked if there was a possibility of corporate support for the project; whereupon, Mr. Morrill indicated that City staff planned to pursue the idea, along with evaluating an optimal location, determining how large the site should be, and developing a sustainability and business plan. Council Member Trinkle asked how the proposed budget compares to prior year budgets; whereupon, Ms. Shawver responded that the proposed budget was flat compared to prior years and it was dead even with the FY08 — FY09 budget. 162 In connection with Capital Project Planning, (Page 32), Council Member Ferris inquired as to whether staff had communicated with the School Board about the upcoming fiscal year proposed budget; whereupon, Ms. Merchant indicated that staff planned to meet with School Administration during the upcoming week to discuss the Division's capital needs and their five year plan. Having heard concerns that additional funding may not be available for the schools, Council Member Ferris wanted to assure the Roanoke City Schools and the public that funding would be available. As a follow-up to the abovementioned comment, Vice-Mayor Rosen stated that the City had made significant reductions in projects that were planned for parks and recreation, streetscapes, and Civic Center maintenance in order to accommodate school funding. While recognizing the balancing act between the City's capital needs and the Schools, he requested that an explanation be provided from the School Division as to why its construction projects were significantly over budget. The City Manager gave a review of the Main Library Master Plan, noting that work on the Main Library should be completed in the late fall 2014; the design work for the Raleigh Court Branch almost completed, with construction to commence in 2015, and the design for the Williamson Road Branch to follow. Mr. Morrill added that plans for the Melrose Branch Library renovations would coincide with the choice neighborhoods initiative; and funding was available for the Melrose Branch, the new Countryside Branch and the proposed eBranch that would be located in the Grandin Road Village area in South Roanoke. Council Member Lea inquired as to the disposition of the property located on Peters Creek Road that was purchased by the City several years ago that was to be the site for a super branch library; whereupon, the City Manager answered that the City was trying to sell the property through the Department of Economic Development, with plans to use the proceeds for other library projects. The City Manager indicated that the City would be investing $9.5 million in the City of Roanoke Master Plan projects over the next five years, with $1 million being invested in the first two years and $2.5 million each of the following three years. Mr. Morrill explained that the Department of Parks and Recreation would be sharing its plans with the Council, with a focus on capital maintenance, restrooms and picnic shelters. He continued that $1 million would be utilized for renovations and improvements relating to electrical, plumbing, seating and lighting at the Civic Center. ' 1 163 Regarding stormwater management under Debt Issuance Planning FY 2015- 2019 (Page 34), the City Manager indicated that $5.6 million would be expended over the next five years, that there is a continuing commitment of$1.1 million each fiscal year to help alleviate the backlog of stormwater projects and improve stormwater management; and funding would be derived from the stormwater utility fee to be effective July 1 of the upcoming fiscal year. Council Member Ferris thought it was important to continue the $1.1 million investment in stormwater mitigation; and he reminded the Council that part of the funding had been redirected from the amphitheater project; whereupon, the City Manager responded in agreement. Vice-Mayor Rosen questioned how far out capital needs were being planned; and he referenced a recent briefing whereby the Fire-EMS Department was meeting or exceeding all national standards, but at the same time was asking for newer, more advanced facilities. Acknowledging that the need for new fire stations was not critical, the City Manager mentioned that Fire Station No. 3 on Memorial Avenue, S. W., was a good example of the need to plan for new fire stations that are appropriately sized for equipment and are able to accommodate both genders. Vice-Mayor Rosen agreed with the City Manager's comments about Fire Station No. 3, then he questioned why the equipment was getting bigger; whereupon, the City Manager responded that not only was the size of fire apparatus continually getting larger, it was also having an effect on urban design by requiring wider streets and the loss of parking, adding that cities across the country were demanding that the fire equipment industry discontinue production of large vehicles. With regard to the Fire Facility Master Plan under Debt Issuance Planning FY 2015 - 2019 (Page 34), Council Member Trinkle questioned if the $750,000.00 was to study the fire facilities only; whereupon, Ms. Merchant said the allocation of funds was for necessary land acquisitions and architectural and engineering reviews. In regards to Passenger Rail Infrastructure as set forth under Debt Issuance Planning FY 2015 - 2019 (Page 34), Council Member Trinkle also inquired if the funding that had been allocated over the past two years, included the construction of the passenger rail station. Ms. Merchant answered that the allocation was only for the rail infrastructure. As a follow-up to the response of the inquiry, the City Manager commented that City Council had originally budgeted $6 million over a five year period in preparation of a full stormwater capital project in connection with the passenger rail service. Mr. Morrill pointed out that since the new culvert is estimated to cost less than $6 million to construct, and that the State will match half of the expense, the additional funds will jump start construction of the passenger rail station. 164 Council Member Trinkle inquired if there was a study of the entire rail system for the area; whereupon, the City Manager mentioned there was an intermodal rail study being conducted, with results being available during the summer 2014. Asked if the study was being funded by the City of Roanoke's capital accounts, the City Manager responded that it was being funded through the Roanoke Valley Regional Alleghany Regional Commission using Federal funds. In conclusion, Council Member Trinkle wondered if the Intermodal Rail Study would be addressing passenger rail service; whereupon, the City Manager answered in the affirmative. With regard to the 911 Center under Debt Issuance Planning FY 2015 — 2019 (Page 34), Mr. Morrill reported that although the E-911 Division was one of the City's accredited services, being located in an inadequate facility, staff has decided to delay any major capital maintenance on the facility because they have been working with Roanoke County and a consultant to determine whether it would be feasible to combine the City's E-911 Center with the County's. Since both have different methods of dispatch and one is urban and the other is suburban, he explained that the study surmised that there would be no economic advantage in combining the centers, adding both centers could benefit from the purchase of the same software, and both centers could act as the other's backup. ^ 1 With respect to Broadband listed under Debt Issuance Planning FY 2015 - 2019 (Page 34), the City Manager reported that the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem, along with the Western Virginia Regional Water Authority have created the Roanoke Valley Broadband Authority, which was approved by the Commonwealth of Virginia in February 2014. He continued that the Authority was in the process of hiring a firm to develop a detailed business plan and develop a profile for an Executive Director in order for work to commence. Under FY2015 One-Time Funding — Capital Contribution/Other Commitments (Page 35), Vice-Mayor Rosen asked if the Jefferson Center funds required a match from private donations before being administered; whereupon, Ms. Merchant answered in the affirmative. Council Member Ferris inquired if the Virginia Museum of Transportation funding (2"d of 5 installments) under Capital Contribution/Other Commitments - FY 2015 One- Time Funding (Page 35) was connected to the Norfolk Southern Challenge grant; again Ms. Merchant answered in the affirmative. Noting that the eventual goal is to have a $500,000.00 endowment, Council Member Trinkle asked if $250,000.00 would be contributed. Ms. Merchant explained that a total of $300,000.00 was being allocated to fund the Virginia Museum of Transportation, the Jefferson Center and the YMCA, respectively, and the remaining portion would be used for one-time requests from departments. 165 In connection with Infrastructure/Match Needs under FY 2015 One-Time Funding (Page 35), she continued that the Grant Match Contingency Fund of $200,000.00 provides a funding source to help meet the requirements of any grants that City departments are able to acquire throughout the year, and the Capital Project Contingency Fund of $500,000.00 will be used to support capital needs throughout the year, and $200,000.00 will be used for greenway projects and to extend the greenway. As far as funding for the greenways, Council Member Trinkle questioned how the funds would be utilized; whereupon, Ms. Merchant responded that the funds would be used for operating support. Referring to Page 34, Debt Issuance Planning, FY 2015 — 2019, Vice-Mayor Rosen questioned the $1 million allocation to the Civic Center Fund over a four year period, citing the age of the building and the number of deficiencies that have accumulated over the years, and wondered if some of the Civic Center improvements could be accelerated to make the facility the entertainment venue that the City would expect. He also shared his appreciation for the arts endowment and support of the proposed model, but thought it was going to be a tough year for funding given the amount of capital deficiencies. He added that safety, technology and fleet management being public safety issues should also be prioritized. There being no additional questions and/or comments pertaining to the overall budget presentation, Mayor Bowers expressed appreciation to Ms. Merchant and Ms. Shawver. Without objection, the Mayor stated that the briefing would be received and filed. Downtown On-Street Parking R. Brian Townsend, Assistant City Manager for Community Development, updated the Council on the City's strategic approach to on-street parking in downtown Roanoke. He stated that staff had presented frequent updates on parking initiatives in the downtown area in response to a Summer 2012 Parking Study. Mr. Townsend further stated, the study had determined that the supply of on- street parking was sufficient, with opportunities for creating new spaces, re-evaluating the current time limits for parking spaces and loading zones, and operating parking areas as an integrated system, which meant exploring an on-street pricing strategy. In an effort to get a handle on downtown on-street parking, he pointed out that staff has been working with Downtown Roanoke, Inc., using a geographic approach to divide downtown into five areas to establish general goals and parameters on how the on- street parking system would operate. 166 Mr. Townsend indicated that enforcement would be Monday through Friday, 8:00 a.m. to 5:00 p.m., and the standard would be established in two-hour parking intervals; and modifications had been made to loading zones, and restrictions had been removed in areas that did not impact downtown parking. Additionally, adjustments had been made to create 32 new spaces; and emphasis had been placed on standardization of parking time limits. In conclusion, the regulations for the core downtown area were being reviewed once more, with work to be concluded in the early part of summer 2014. Debbie Moses, Parking Administrator, shared the following information: Background • December 2012 City Council Briefing • Parking Study Findings o On-Street Supply Sufficient o Opportunities for Improvement • Create New Spaces Where Possible • Time Limits: Lengthen and Standardize • Establish New Loading Zone Approach • Operate Parking as Integrated System • Explore On-Street Pricing Strategies • Improve Communication/Information Implementation Status • On Street Parking o Geographic Approach o Perimeter to Core 167 a.. 1 ox,q,, Iv L„vE . wiliifilor . )479 or , ', '�r Farr —""—----''%.7 7--7 4 Ns./ or 4 Foras _ --------=11--:i. '---fir_J '_ i� / Po- i ---- -l_ ,_ _1 i P'h a s e p� �i . .d�a • 4 Implementation Status • On Street Parking o Establishment of General Parameters • Monday— Friday 8am-5pm • Two Hour Parking Limit • Loading Zone Modifications • Unrestricted Where Warranted o Process: Inventory/ Evaluate / Implement • Phase One — Completed Spring 2013 • Time Zones Adjusted/Standardized • 32 New Spaces Created o Phase Two — Completed Summer 2013 • Time Zones Adjusted/Standardized Implementation Status - Since July, 2013 City Council Update • On Street Parking o Phase Three - Completed Fall 2013 • Time Zones Adjusted/Standardized • Created Unrestricted Parking where Warranted 168 o Phase Four- Completed Winter 2013 • Time Zones Adjusted/Standardized • Included the Crystal Spring Area • 11 new spaces created o Phase Five - Inventory Winter 2013 • Evaluation / Implementation — Spring 2014 • Performed occupancy counts in Phases 1-3 (2013) • Found little change in on-street occupancy despite doubled time limits • Possibly due to net increase in supply of new spaces • Undertake Reconnaissance of Parking Utilization during 2014 in all Areas • Exploration of On-Street Pricing Strategies o Request for Information (RFI) — July 2013 - completed • Three Types Explored • Pay by Display • Pay by Space • Pay by Plate o Identification of Pilot Area • Core Area of Highest Demand • Potential to deploy in off-street lots to gauge customer feedback • Coordinated With On-Street Parking Review o Additional Steps • Identify Preferred Technology • Identify Pilot Location — being assessed • RFP to Vendors — under development • City Code Amendment to Support Pilot- being developed • Implementation Timeline Target • Late 2014 • Parking as Integrated System o Management of Supply/ Operations / Enforcement / Pricing • On-Street and Off-Street o Required State and City Code Changes • Legislative Initiative in 2014 o Continued Outreach / Collaboration • Parkers / General Public • Downtown Partners • Regional Partners • Departmental Partners o Communications Strategy • Framework Plan Complete • Proactive and Broad Based Approach • Integrated with Partners o Recent Examples • Credit Card payment option available • New Website www.PARKRoanoke.com 169 • Twitter • Newsletters & Biz News Articles • News Releases on parking • Next Project Update —July, 2014 (See copy of presentation of file in the City Clerk's Office.) Discussion: Council Member Trinkle mentioned that the technology related to parking appeared to change rapidly, and asked if the equipment being considered for the pilot program allowed for upgrades; whereupon, Ms. Moses responded in the affirmative, noting that staff would make certain the City had options moving forward. As a follow up, Council Member Trinkle questioned if the parking meter pilot would start in the core downtown area; whereupon, she again answered in the affirmative and indicated having discussions about the location of the pilot program. Ms. Moses stated she was considering the parking lots downtown as a test for the meters and the ease of their use by patrons. Council Member Trinkle further inquired if the use of the term lots also included garages. Although garages could be included, Ms. Moses was of the opinion that it would be easier to make a transition using surface lots, adding that the proposed hotel at the Market Garage would likely encourage integration of an automated system in the City-owned garages. Regarding the integration of all downtown parking, Council Member Trinkle thought integrating on-street parking, surface lot and garage parking during the summer to demonstrate that all three were connected was a good idea. Since there had been much discussion regarding incentivizing retail and commercial businesses in the downtown area, Council Member Trinkle stated that some urban areas use smart phone technology to assist with locating available parking spaces; and inquired if such technology could be used in Roanoke and if businesses would be able to pass along those incentives or vouchers to customers using smartphones. Ms. Moses indicated that Tina Workman, President and CEO of Downtown Roanoke, Inc., had been championing an effort for businesses to provide validations in the downtown area and thought there had been a change in attitudes amongst business owners. Inasmuch as the use of technology could be a two-edged sword due to convenience and offer of new opportunities, Council Member Lea suggested that the City Treasurer and City Auditor be included in the process to ensure proper - accountability. 170 As part of the discussions, Council Member Ferris suggested that staff be mindful of citizens who prefer cash. .. With regard to ongoing discussion of a cashless parking system, Council Member Bestpitch asked if the City was planning to install parking meters around the Main Library or continue to offer free parking. Ms. Moses indicated that there had been approximately 80 additional parking spaces added in the core of downtown, along with many spaces that were relatively in close proximity of downtown; and based on questions from citizens, there will be a concerted effort to inform the public about the availability of downtown parking. As a follow up, Council Member Bestpitch encouraged staff to consider the availability of free parking in the area adjacent to the Main Library. Ms. Moses announced that she and Ms. Umberger had been engaged in discussion regarding parking options for library customers. Council Member Price asked that as information was being distributed regarding the additional 80 plus parking spaces, to include locations of handicap spaces, having heard many concerns from those that are physically challenged and their ability to access downtown businesses. As a reminder, Mr. Townsend stated that anyone with a handicap tag or placard could park in any untimed parking space for up to four hours. At 11:56 a.m., the Mayor declared the Council meeting in recess until 2:00 p.m., for a Closed Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. (Having a personal conflict of interest, Council Member Trinkle did not participate in the discussions regarding the Closed Meeting on disposition of publicly-owned property, being a portion of Tax Map No. 4060502 located at 2012 Jefferson Street, S. E.) At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. 171 The Mayor declared the existence of a quorum. The Invocation was delivered by the Mayor David A. Bowers. Mayor Bowers called for a Moment of Silence in memory of the late A. Byron Smith, a longtime resident of the City of Roanoke. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT-FIRE DEPARTMENT: Mayor Bowers announced that on Saturday, February 22, 2014, during the opening ceremonies of the Virginia Fire and Rescue Conference in Virginia Beach, Virginia, Fire Chief David Hoback was sworn in as President of the Virginia Fire Chiefs Association. Mayor Bowers expressed congratulations and presented the Fire Chief with a City gift. ACTS OF ACKNOWLEDGEMENT-FIRE DEPARTMENT: Mayor Bowers announced that members of the Roanoke Fire-EMS Department as well as the Office of the Fire Chief received the Governor's Award for Outstanding Fire Department response during the opening ceremonies of the Virginia Fire and Rescue Conference in Virginia Beach, Virginia, on Saturday, February 22, 2014. Mayor Bowers expressed congratulations to Chief David Hoback and the Roanoke City Fire- EMS Swift Water Rescue Team and staff. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard; and that all matters will be referred to the City Manager for response, recommendation or report to Council as he may deem appropriate. MILL MOUNTAIN ADVISORY COMMITTEE: Mayor Bowers offered a public apology to Dr. Nancy Dye, Chair of the Mill Mountain Advisory Committee, who advised that she did not request that the action be postponed until a date certain on an amendment to create a Mill Mountain Advisory Board and dissolve the Mill Mountain Advisory Committee, as stated during the 9:00 a.m. session of Council. City Council having previously asked for a briefing from the City Attorney regarding the abovementioned amendment to the City Code, Mayor Bowers noted that following a briefing from the City Attorney, City Council, in its discretion, would allow any speakers to be heard on the matter. 172 Mr. Callaghan stated that at the February 18, 2014 regular session of City �•. Council, the Chair of the Mill Mountain Advisory Committee requested that the Council establish Mill Mountain Advisory Committee as a permanent or standing committee. Thusly, he was instructed to prepare an appropriate measure to take such action and present that measure to City Council at its regular session on Monday, March 3, 2014. As a result of his research, he was recommending that an ordinance to amend Chapter 24 of the City Code to enact Article V for the creation of the Mill Mountain Advisory Board, effective July 1, 2014. He reported that the Board would replace the current Mill Mountain Advisory Committee, with specific duties and responsibilities that have been refined to recognize the creation of the conservation easement in 2010 and the impact that the conservation easement has for most of Mill Mountain Park. In addition as set forth in the recommendation, it was stated that the proposed ordinance will allow City Council to establish an ad hoc committee to review any development proposals within the portions of Mill Mountain excluded from the restrictions and encumbrance of the conservation easement. Furthermore, the proposed ordinance requires City Council to appoint two members of the Board to serve on this ad hoc committee; and in the event that City Council does not create an ad hoc committee for such purpose, the Board will review any such development proposals and provide advice and recommendation to City Council. Lastly, the Board will act solely in Mg% an advisory capacity to City Council; and as a new board, each member of the Board will be subject to term limits of three consecutive terms, beginning July 1, 2014. r 4 (For full text, see copy of report on file in the City Clerk's Office.) Council Member Bestpitch questioned if there had been a previous resolution or ordinance adopted by City Council that requires that representatives from the Fishburn family, the Garden Club or Mill Mountain Zoo to serve as members of the Mill Mountain Advisory Council; whereupon, the City Attorney answered that there were no such provisions adopted by the Council; however, the current Mill Mountain Advisory Committee had included said requirements in its Bylaws that which the Council had always honored. The City Attorney suggested that if Council was so inclined to include said requirements in the measure, an additional provision should be added that in the event the one the qualifications cannot be met, the Council may appoint a member without regard to the qualifications as set forth in the City Code section. In conclusion, Mr. Callaghan called attention to a typographical error on page 2 of the ordinance, noting that a corrected version will be submitted for adoption at the March 17 Council meeting. 173 Asking for clarification, Mayor Bowers inquired if the recommendation would be to adopt a resolution to create the Mill Mountain Advisory Board; and thereafter, adopt a resolution to abolish the Mill Mountain Advisory Committee; whereupon, the City Attorney responded in the affirmative, with the new board being effective July 1, 2014, and the current ad-hoc committee being abolished as of June 30, 2014. Mayor Bowers reiterated that there had been a misunderstanding regarding the request to set the matter over until a date certain, adding that during the 9:00 a.m., informal session, an announcement had been made; therefore, he felt uncomfortable moving forward with the adoption of the two measures. Being in agreement with the Mayor, the City Attorney recommended that the matter be postponed until the March 17 Council meeting scheduled to be held at 2:00 p.m. There being no questions and/or comments by the Council members, Mayor Bowers recognized the following speakers: Dr. Nancy Dye, Chair, Mill Mountain Advisory Committee, appeared to request that City Council include the recommendation as set forth in the report of the City Attorney, that the current members be appointed to the newly created Board in order to preserve institutional knowledge prior to the disbandment of the Committee; and if no representative from the three entities are available, a citizen at large might be considered. She was of the opinion that the issue of the Committee being an ad hoc committee be addressed because Mill Mountain is an asset to the entire City and should be considered in its entirety, not as 13 separate parcels, or in terms of other methods or division. In conclusion, Dr. Dye urged that the issue be a collaborative process to avoid any future misunderstandings on anyone's part and to demonstrate to the community the ability of the involved entities to work together for the benefit of the City. Inasmuch as he had a conflict in schedule and had to leave the meeting, Richard Clark asked that his written comments become part of the record, noting his concerns and a request that the matter be tabled until concerns could be resolved. (See copy of Mr. Clark's comments on file in the City Clerk's Office.) There being no other speakers, Mayor Bowers advised that action on the amendment to the City Code to create a Mill Mountain Advisory Board and to dissolve the Mill Mountain Advisory Committee would be postponed until the March 17 meeting of Council at 2:00 p.m. 174 SKATEBOARDING—RECREATION: The Mayor recognized the following speakers in connection with Skateboarding: Laura Mitchell appeared before the Council, stating that it is her belief that every public space that has areas for other sports should also have an area for skateboarding; and at the very least, it should not be banned. (See copy of Ms. Mitchell's comments on file in the City Clerk's Office.) In response to Ms. Mitchell's comments, Council Member Ferris stated that it was not the City's intention to eliminate skateboarding, nor ban skateboarding. He suggested that skateboarding be allowed on sidewalks, except in areas with a large amount of foot traffic, such as Grandin Village or in the downtown Roanoke area. He emphasized that the intent was to protect the hardscape assets that were being damaged by the use of skateboards. Council Member Price echoed the sentiments of Council Member Ferris and acknowledged that she had spoken with a group of young people that had similar concerns about skateboarding being banned in the City of Roanoke; and asked the City Manager to give an update on the status of designated skateboarding areas. The City Manager reiterated the City's concern about the repeated damage that had occurred in Elmwood Park from skateboarders. He emphasized that it was staff's intention to update the City Code, not an attempt to ban skateboarding in the City of Roanoke. He indicated that City staff had been scouting areas that might be adaptive for skateboarding. Vice-Mayor Rosen stated that the at one time there had been an effort among BMX enthusiasts to secure funding from a specific foundation to create a concrete bicycle/skate park; and thought that the City could provide the land, with funding being provided through a foundation and private donations. Brenden King also appeared before Council and stated that he had misunderstood the intent of the proposed ordinance, and he did not understand why skateboarding could not be allowed in the City. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He noted a request from the City Manager to schedule a public hearing for Monday, March 17, 2014, at 7:00 p.m. 175 CITY-OWNED PROPERTY-PARKS-TRANSPORTATION: A communication . . from the City Manager requesting that Council schedule a public hearing for Monday, March 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider conveyance of a portion of City-owned property known as Brown-Robertson Neighborhood Park to the Virginia Department of Transportation in support of the 10th Street Improvement Project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. BLUE RIDGE SOIL AND WATER CONSERVATION: A communication from the City Clerk advising of the resignation of John P. Bradshaw, Jr., as a City representative _ of the Blue Ridge Soil and Water Conservation District, Board of Directors, was before the Council. . (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council accept the resignation and receive and file the communication. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: Reports of qualification of the following individuals, were before the Council: Christopher P. Morrill as a Board Member and R. Brian Townsend as an Alternate Member for four-year terms of office, each, commencing February 4, 2014 and ending February 3, 2018; and Wayne Bowers as a Board Member and Robert Ledger as an Alternate Member for two-year terms of office, each, commencing February 4, 2014 and ending February 3, 2016, of the Western Virginia Regional Industrial Facility Authority; and 176 Lieutenant Rick Morrison as a City employee representative of the �� Personnel and Employment Practices Commission to fill the unexpired term of Captain Greg Staples ending June 30, 2016. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: EASEMENTS-GRANTS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, March 3, 2014, at 2:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to grant a sanitary sewer easement, with an approximate width of 20 feet and approximate length of 610 feet, across City-owned property known as Highland Park at 641 Walnut Avenue, S. W., to the Western Virginia Water Authority, in order to relocate an existing sanitary sewer line, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, February 21, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of the appropriate easement agreement. (See copy of report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39869-030314) AN ORDINANCE authorizing the conveyance of a new permanent sanitary sewer easement, with an approximate width of twenty (20) feet and approximate length of 610 feet across City-owned property known as Highland Park, located at 641 Walnut Avenue, S. W., Roanoke, Virginia, designated as Roanoke Official Tax Map No. 1131001, to the Western Virginia Water Authority ("Authority"), upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. 177 Council Member Trinkle moved the adoption of Ordinance No. 39869-030314. . The motion was seconded by Vice-Mayor Rosen. Council Member Bestpitch stated that the report was clear that the project would be a big improvement for the City, not only in terms of the sewer line, but also in terms of the environment. He called attention to the brick sidewalks across from the Highland Park, along Sixth Street and Highland Avenue, S. W., and another sidewalk on Highland Avenue, that projects out at an angle and wanted to make certain that the record reflects the sidewalks will be repaired and reconstructed as close as possible to their original state. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no additional questions and/or comments by the Council Members, Ordinance No. 39869-030314 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: NONE. COMMENTS BY CITY MANAGER: The City Manager offered the following comments: Snow Update • Public Works staff reported at 11:00 p.m. on March 2 to prepare equipment • Continued with solid waste pickup because as of 2:00 p.m. there was still no accumulation • If accumulation begins, will start with major arterials to keep them open • Once accumulation stops, salt will be applied to prevent icing 178 Stormwater Utility Credit • Stormwater Utility Credit manual available online • Commercial and residential credits are available • Manual created in conjunction with Hill Studios - well illustrated to help citizens • Intention is to minimize the impact of the stormwater • Implementation of Stormwater Utility Fee is July 1, 2014 St. Patrick's Day Celebrations - Saturday, March 15 • Shamrock Hill 5k and 10k run o Signups start at 8:30 a.m. o Race start at 9:15 a.m. o Starting line at N. Jefferson Street and Gilmer Avenue • McDonald's St. Patrick Day Parade o Begins at 11:00 a.m. o Starts at Jefferson Street and Campbell Avenue o Parade route proceeds down Jefferson Street to Campbell Avenue and then to Williamson Road • Shamrock Festival o Begins at 12:00 p.m. and ends at 8:00 p.m. o Main stage is at Wells Fargo Plaza at the corner of Market Street and Salem Avenue o Local and regional performers • McDonald's Children's Area o Located in front of the Taubman Museum of Art o Open from 12:00 p.m. to 5:00 p.m. o Face painting, games and inflatables • Celtic Celebration o Located in the parking lot in front of Corn Beef and Company o Live music from 1:00 p.m. to 5:00 p.m. o Performance by Second Wynde and other groups throughout the day • More Information about the downtown St. Patrick's Day celebration activities available at: www.downtownroanoke.orq DIRECTOR OF FINANCE : FINANCIAL REPORTS: The Director of Finance submitted the Financial Reports of the City of Roanoke through January 31, 2014; and Roanoke City Public Schools through December 31, 2013. 179 Ms. Shawver provided a commentary on the City's financial results for the seven months ended January 31, 2014. She advised that the FY14 year-to-date revenues increased 1.7 percent or$1.7 million from FY13 as presented in the financial statements attached to the report; and year-to-date expenditures in FY14 increased 3.7 percent from the prior year, adding that the adopted expenditure budget for FY14 was 1.7 percent or $4.3 million higher than the adjusted FY13 actual results. (For full text, see copy of Financial Reports on file in the City Clerk's Office.) Council Member Lea inquired about the unemployment statistics for the City on as set forth on page 15 of the report, stating that the City's rate had declined to a five year low; and inquired if data was available by race and age; whereupon, Ms. Shawver said that she would research the matter and share her findings with the Council. With regard to the recent bond sales as reported to the Council at a previous meeting, Ms. Shawver recounted that the City's bond rating had recently been upgraded to M+ by Standard and Poor's rating agency; and since such time, the City sold its bonds, some tax exempt and others taxable as well. She stated that the City sold its tax exempt bonds, essentially using an auction type process, where the computer process, competitive, no one knows what the other banks are bidding, indicating that the City did - really well with the process. Ms. Shawver concluded that the bonds sold at an interest rate of 2.94 percent; and compared to other communities that recently sold bonds, she insinuated that Cary, North Carolina, a AAA-rated locality, sold its bonds at 3.25 percent. The Director of Finance also reported that during past bond sales, there had been 15 bidders using the auction-style process, however this time there were eight bidders, which sale will provide $12 million of funding for schools, storm drains, libraries, civic center improvements and other capital projects. She estimated an approximate $60,000.00 savings to the City of Roanoke due to the improved bond rating. Lastly, she commented that the other component of the bond sale was the refinance of the Market Parking Garage, which bonds were taxable because of the proposed hotel that will be constructed on top of the garage, adding that the bonds had also attracted eight bidders, and said bonds sold for 3.5 percent, which was lower than original estimates. There being no additional inquires and/or comments by the Council Members, the Mayor advised that the Financial Reports would be received and filed. 180 CITY ATTORNEY: CITY CODE-TAXES: The City Attorney submitted a written report recommending amendment of the City Code regarding the Special Business License Tax for fortune-telling and criminal penalty for failure to pay the tax. (For full text, see copy of report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: "AN ORDINANCE amending and reordaining Section 19-74, Fortunetellers, and Section 19-82, Criminal penalty, of Article III, Special License Taxation, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979), as amended, to lower the current amount of the business license tax that may be assessed against persons engaged in the business of fortunetelling to the maximum amount allowable under state law, and making certain other changes consistent with state law, providing for an effective date; and dispensing with the second reading by title of this ordinance." Vice-Mayor Rosen moved the adoption of the Ordinance. The motion was seconded by Council Members Trinkle and Ferris. e_a Tracey Lockwood appeared before the Council to request that the proposed amendment to the ordinance be adopted, with inclusion that the business licensure fee be reduced to $50/year plus taxation according to actual earnings; and that those that have paid above state limit in past years be reimbursed the $200.00 per annum overage for as long as they have overpaid. (For full text, see copy of Ms. Lockhart's remarks on file in the City Clerk's Office.) Jade Daniels appeared before the Council and spoke in support of Tracey Lockhart's request. Council Member Ferris questioned if other professions have a minimum license tax, then a gross receipts; whereupon, the City Attorney answered in the affirmative. He then asked if the gross receipts tax also applied to fortunetelling and mediums, adding that one must exceed the license fee based on the percentage that must be paid on the gross receipts before paying anything additional; again the City Attorney answered in the affirmative. In response to an inquiry from Council Member Ferris as to the current maximum rate for gross receipts, the City Attorney replied that the professional rate is 58 percent which is the highest, but there were some categories that have a flat rate that works a little differently. 181 Council Member Ferris inquired as to how many other fortunetellers or mediums had purchased business licenses in the City; whereupon, the City Attorney reported that the Commissioner of the Revenue had indicated only one person had been licensed in 2010, 2011 and 2012; and two persons in 2013 and 2014. Directing his question to Ms. Lockwood, Mayor Bowers asked if there were any State or local laws that would prohibit her from performing services in the City of Roanoke; whereupon, Ms. Lockwood responded that other than the business license fee being cost prohibitive, there were no laws barring her from doing business. Council Member Bestpitch questioned if the Code of Virginia allowed for a percentage based tax to be imposed; whereupon, the City Attorney said that he did not believe the tax could be imposed, adding that the State Code provides that localities may assess a special business license tax not to exceed $1,000.00. Questioning that since the State Code excludes fortunetellers from the four types of categories of professions, the only type of fee for Ms. Lockhart would be the flat tax; therefore, she should pay the minimum fee and pay a tax over the threshold amount. The City Attorney answered in the affirmative and said that if Council decided to proceed in such a manner, he would have to do more research to make certain the approach was allowable by law. Following extensive dialogue, Council Member Bestpitch moved that the matter be postponed until the next Council meeting scheduled to be held on Monday, March 17 at 7:00 p.m., to allow the City Attorney time to thoroughly explore the City's options and offer a more comprehensive recommendation. The motion was seconded by Council Member Ferris and unanimously adopted. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: NONE. 182 VACANCIES ON CERTAIN AUTHORITIES, GOADS, COMMISISONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD: The Mayor called attention to a vacancy created by the expiration of the term of office of Vincent Dabney as a City representative of the Blue Ridge Behavioral Healthcare Board ended December 31, 2013. Inasmuch as Mr. Dabney has served three consecutive terms of office, he is not eligible to serve another term; whereupon, Mayor Bowers opened the floor for nominations. Council Member Trinkle placed in nomination the name of Max Davis. There being no further nominations, Mr. Davis was appointed to replace Vincent G. Dabney as a City representative of the Blue Ridge Behavioral Healthcare Board for a term of office ending December 31, 2016, by the following vote: FOR MR. DAVIS: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. OATHS OF OFFICE-PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to the expiration of the three-year term of office of Thomas Pettigrew; and a vacancy created by the resignation of Christopher Pohlad-Thomas as members of the Parks and Recreation Advisory Board ending March 31, 2014. Inasmuch as Mr. Pettigrew has served three consecutive terms of office, he is not eligible to serve another term; whereupon, Mayor Bowers opened the floor for nominations. Council Member Trinkle placed in nomination the names of Lauren Hartman and Erin Dudley. There being no further nominations, Ms. Hartman was appointed to replace Thomas Pettigrew and Ms. Dudley was appointed to replace Christopher Pohlad- Thomas as members of the Parks and Recreation Advisory Board for three-year terms of office, each, ending March 31, 2017, by the following vote: FOR MS. HARTMAN AND MS DUDLEY: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. OATHS OF OFFICE-HOTEL ROANOKE CONFERENCE CENTER COMMISSION: The Mayor called attention to the expiration of the term of office of Christopher P. Morrill as the City official representative of the Hotel Roanoke Conference Center Commission ending April 12, 2013. 183 Council Member Trinkle placed in nomination the name of Christopher P. Morrill. There being no further nominations, Mr. Morrill was reappointed as the City official representative of the Hotel Roanoke and Conference Center Commission for a three-year term of office ending April 12, 2017, by the following vote: FOR MR. MORRILL: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris. Inasmuch as he has a personal conflict of interest in connection with the disposition of publicly-owned property, being a portion of Official Tax Map No. 4060502 located at 2012 Jefferson Street, S. E., Council Member Trinkle stated that he would abstain from voting on said Closed Meeting. There being no other comments, the Certification on the Closed Meeting requested by the City Manager was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Trinkle abstained from voting.) The following vote was recorded with regard to the Certification on the Closed Meeting requested by the Mayor: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. 184 There being no further business, Mayor Bowers declared the Council meeting adjourned at 3:30 p.m. APPROVED ATTEST: kjick,„,,,Aa\rn Stephanie M. Moon, MC David A. Bowers City Clerk Mayor 185 ROANOKE CITY COUNCIL—REGULAR SESSION March 17, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, March 17, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers-6. ABSENT: Council Member Sherman P. Lea-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Timothy P. Harvey, Pastor, Central Church of the Brethren. The Mayor asked for a Moment of Silence in honor of the late Greg Ervin, a neighborhood activist, and member of the Mountain View Civic Organization. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT-VETERANS: Council Member Trinkle offered the following resolution memorializing the late William B. Overstreet, Jr., a World War II fighter pilot: (#39870-031714) A RESOLUTION saluting the life and service of William Bruce Overstreet, Jr. (For full text of resolution, see Resolution Book No. 76, page 555.) 186 Council Member Trinkle moved the adoption of Resolution No. 39870-031714. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) Dick Baynton, Attorney and representative of Amy Keller, a niece of Mr. Overstreet, appeared and read a prepared statement on behalf of Ms. Keller. (See copy of statement on file in the City Clerk's Office.) Following accolades by the Council, Mayor Bowers distributed several ceremonial copies of Resolution No. 39870-031714 for presentation to several nieces and nephews of the Overstreet family. PROCLAMATIONS-AMERICAN RED CROSS: The Mayor declared the month of March as American Red Cross Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to C. Lee Clark, CEO, Roanoke Valley Chapter of the American Red Cross. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard; and that all matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. BICYCLES-PASSENGER RAIL-BOARDS AND COMMITTEES: Barbara Duerk appeared before the Council to seek support of a roll-on/roll-off bicycle access at the new passenger rail station platform. She also encouraged the Council to consider a more diverse, cross-section of volunteers when making appointments to its authorities, boards, commissions and committees; and lastly, Ms. Duerk called for fairness when determining fees for business licenses. (See copy of comments on file in the City Clerk's Office.) 187 Mayor Bowers noted his support of Ms. Duerk's suggestion for a platform to be constructed at the same level as the train; and stated that without objection, her . comments would be referred to the City Manager for consideration. DANCE HALLS-POLICE DEPARTMENT: Lucas Thornton appeared before the Council and shared positive feedback regarding the adoption of Ordinance No. 39854- 012114 by City Council on Tuesday, January 21, 2014, that will provide for certain levels of on-site security in entertainment facilities for dancing, effective March 31, 2014. He added that the increased presence of security in the downtown area will allow the City's Police Department to use its resources to patrol other areas of the City. Mayor Bowers called attention to previous action by the Council that allows for a six month review of Ordinance No. 39854-012114. CITY GOVERNMENT: Robert Gravely appeared before the Council and stressed the importance of the Council's responsibility to all citizens of the City of Roanoke. PARKS-RECREATION-ATHLETICS-YOUTH: Troy Eichelberger appeared before the Council to inquire about the reopening of the tennis courts located at the upper level of Washington Park. He also expressed concern with regard to the removal of the softball field that was located in the lower portion of the park. (See copy of comments on file in the City Clerk's Office.) Council Member Ferris questioned if the removal of the tennis courts at Washington Park was still under evaluation; whereupon, the City Manager answered in the affirmative, but noted the demand for football fields in the area per the Parks and Recreation Master Plan. Council Member Price was appreciative of the overview of the plans for the area and indicated that she, along with Council Member Lea, would be meeting with the City Manager to discuss recreation issues expressed by residents of the northwest community and requested that the City Manager include the item on their agenda. The City Manager added that although parks and recreation projects were eliminated over the past several years due to budget constraints, he was pleased that funding has been restored to approximately $1 million per year, with a focus on maintaining neighborhood parks. 188 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to two requests for Closed Meetings. MINUTES: Minutes of the regular meeting of Council held on Monday, January 6, 2014, was before the body. (See copy of minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-O. (Council Member Lea was absent.) CITY COUNCIL: A communication from the Mayor requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, specifically upcoming expirations of terms of office on the Roanoke City School Board, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the Mayor as above described. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) a 189 CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed " ' Meeting to discuss the disposition of publicly-owned property located at 117 and 119 Norfolk Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) OATHS OF OFFICE-BLUE RIDGE BEHAVIORAL HEALTHCARE-PARKS AND RECREATION ADVISORY BOARD: Reports of qualification of Max W. Davis to replace Vincent Dabney as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, for a term of office ending December 31, 2016; and Erin Dudley to replace Christopher Pohlad-Thomas as a member of the Parks and Recreation Advisory Board for a term of office ending March 31, 2017, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 190 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: CITY GOVERNMENT-VIRGINIA TECH-SURVEYS: Due to the possibility of significant snow accumulation, the City Manager recommended that the briefing regarding an overview of a citizen survey conducted by Virginia Tech be postponed until a future Council meeting. Without objection, the Council concurred in the recommendation. ITEMS RECOMMENDED FOR ACTION: GRANTS-BUDGET-EMERGENCY MANAGEMENT-EQUIPMENT-FIRE/EMS- POLICE: The City Manager submitted a written communication recommending 0.4% acceptance and appropriation of funds for the FY2013 State Homeland Security Program Grant from Virginia Department of Emergency Management to enhance the current capabilities of the City's Division 6 Heavy Technical Rescue (HTR) Team. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39871-031714) A RESOLUTION accepting the FY2013 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 556.) I. 1 uI 191 Council Member Trinkle moved the adoption of Resolution No. 39871-031714. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) Council Member Trinkle offered the following budget ordinance: (#39872-031714) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of heavy technical rescue equipment, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 557.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39872- 031714. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) GRANTS-BUDGET-EMERGENCY MANAGEMENT-EQUIPMENT-FIRE/EMS- POLICE: The City Manager submitted a written communication recommending acceptance and appropriation of funds for the FY2013 State Homeland Security Program Grant from Virginia Department of Emergency Management to upgrade hazardous materials monitoring equipment to support the City's HAZMAT Team (For full text, see communication on file in the City Clerk's Office.) 192 Vice-Mayor Rosen offered the following resolution: (#39873-031714) A RESOLUTION accepting the FY2013 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 558.) Vice-Mayor Rosen moved the adoption of Resolution No. 39873-031714. The motion was seconded by Council Members Price and Trinkle. The City Manager mentioned that the hazardous materials funding grant was an example of regional cooperation wherein the City's HAZMAT Team provides services throughout the region, which allows the City to receive Federal funds, adding that other regional efforts include a joint fire training facility, the construction of a joint police training facility, and the shared radio systems for public safety and mutual backup for E911 dispatch for times of crisis. There being no questions or comments by the Council Members, Resolution No. 39873-031714 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) Vice-Mayor Rosen offered the following budget ordinance: (#39874-031714) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the upgrade of hazardous materials monitoring equipment, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 559.) 193 Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39874-031714. The motion was seconded by Council Members Price and Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) GRANTS-BUDGET-FIRE/EMS-AMBULANCES-EQUIPMENT: The City Manager submitted a written communication recommending appropriation of funds in connection with the Virginia Pre-Hospital Information Bridge (VPHIB) Special Incentive Grant Program from the Virginia Office of Emergency Medical Services to purchase computers to be used by the Fire/EMS Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: (#39875-031714) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Office of Emergency Medical Services through the Virginia Pre-Hospital Information Bridge Special Initiative Grant Program for the purchase of computers for ambulances, Fire Marshal's office, and training division, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 560.) Council Member Ferris moved the adoption of Budget Ordinance No. 39875- 031714. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 194 BUDGET-GRANTS-TRAFFIC-POLICE-SERVICES: The City Manager submitted a written communication recommending acceptance and appropriation of additional funds in connection with the Strategic Prevention Framework State Incentive Sub-grant from the Roanoke Prevention Alliance to fund officer hours for overtime traffic enforcement. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#39876-031714) A RESOLUTION authorizing acceptance of additional funding for the Strategic Prevention Framework State Incentive Sub-grant to the City from the Virginia Department of Behavioral Health and Developmental Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 560.) Council Member Bestpitch moved the adoption of Resolution No. 39876-031714. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. . (Council Member Lea was absent.) Council Member Bestpitch offered the following budget ordinance: (#39877-031714) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia, through The Roanoke Prevention Alliance, for the Strategic Prevention Framework State Incentive Grant (SPF-SIG), amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 561.) 195 Council Member Bestpitch moved the adoption of Budget Ordinance No. 39877- 031714. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) HOUSING-CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: The City Manager submitted a written communication recommending acceptance of conveyance of real property from the Roanoke Redevelopment and Housing Authority. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#39878-031714) AN ORDINANCE accepting the transfer of twenty-two (22) parcels of real property, together with any buildings and improvements thereon, all situated in Roanoke, Virginia and more particularly described as follows: Official Tax Map No. Property Address 4013321 197 Bullitt Avenue, S. E. 4011413 120 Church Avenue, S. E. 1212006 1302 Salem Avenue, S. W 2010916 0 Patton Avenue, N. W. 2010917 0 Patton Avenue, N. W. 2010918 0 Gainsboro Road, N. W. 2013514 115 Centre Avenue, N. W. 2012921 221 Gainsboro Road, N. W. 2012949 213 Gainsboro Road, N. W. 2012922 224 Henry Street, N. W. 2012923 220 Henry Street, N. W. 2012940 216 Henry Street, N. W. 2012941 212 Henry Street, N. W. 2012942 206 Henry Street, N. W. 2012947 202 Henry Street, N. W. 2012920 0 Wells Avenue, N. W. 2012939 0 Loudon Avenue, N. W. 2012943 0 Loudon Avenue, N. W. 2012944 0 Loudon Avenue, N. W. 2012945 0 Loudon Avenue, N. W. • 2012946 0 Loudon Avenue, N. W. 2013004 24 Wells Avenue, N. W. 196 (collectively, the Properties) from the City of Roanoke Redevelopment and Housing Authority (RRHA); authorizing the City Manager to execute all documents and take such other actions necessary to implement, administer, and effectuate the transfer of the Properties to the City, including terminating a Parking Lot Management Agreement dated October 15, 2002, between the City and RRHA; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 562.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39878-031714. The motion was seconded by Council Member Trinkle. As part of an overview of the proposed ordinance, the City Manager pointed out that the City of Roanoke and the Housing Authority are in partnership to provide public housing and Section 8 vouchers to low-income families, and that the Housing Authority had purchased properties in key areas of the City that were critical for appropriate development, adding that most areas have been developed. He commented that the Housing Authority had decided to concentrate their efforts on their core goal of providing public housing; and therefore, decided to transfer ownership of the 22 properties to the City of Roanoke at no cost, whereby the City would use the properties to support neighborhood development and improvements. There being no questions or comments by the Council Members, Ordinance No. 39878-031714 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) STATE HIGHWAYS-PASSENGER RAIL-AMTRAK-BUDGET: The City Manager submitted a written communication recommending acceptance and authorization to execute Intercity Rail Operating and Capital Transportation Fund Agreement with the Virginia Department of Rail and Public Transportation (VDRPT), in connection with the return of passenger rail service to the City; and appropriation of funds in connection therewith. (For full text, see communication on file in the City Clerk's Office.) 197 Council Member Ferris offered the following resolution: (#39879-031714) A RESOLUTION accepting an award of Intercity Passenger Rail Operating and Capital (IPROC) Transportation Funds in the amount of $3,000,000.00 to the City from the Virginia Department of Rail and Public Transportation (VDRPT); authorizing the City Manager to execute the IPROC Transportation Fund Grant Agreement; and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such grant funds. (For full text of resolution, see Resolution Book No. 76, page 565.) Council Member Ferris moved the adoption of Resolution No. 39879-031714. The motion was seconded by Council Member Bestpitch. Council Member Ferris said that the resolution was great news for the City because the Department of Rail and Public Transportation (DRPT) had agreed to pay a portion of the required funding to build the infrastructure needed to bring passenger rail service back to Roanoke. He advised that the request for the funding had been part of the City's Legislative package and the City had lobbied legislators in Richmond for financial assistance. He asked the City Manager to elaborate on the impact of the funding award; whereupon, Mr. Morrill agreed that the contribution from DRPT, in the amount of $3 million, was a milestone towards having passenger rail service return to Roanoke. Sherman M. Stovall, Assistant City Manager for Operations, referenced the milestone date -- December 31, 2016 -- in preparation of the passenger rail service in 2017. He concluded that the City of Roanoke would contract with the same architectural and engineering firm as Norfolk Southern, which may reduce the cost to construct the drainage culvert and train-level platform. Following the Assistant City Manager's comments, Resolution No. 39879- 031714, was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 198 Council Member Ferris offered the following budget ordinance: (#39880-031714) AN ORDINANCE to appropriate funding for the Passenger Rail Infrastructure project, amending and reordaining certain sections of the 2013 - 2014 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 566.) Council Member Ferris moved the adoption of Budget Ordinance No. 39880- 031714. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) CIVIC CENTER FACILITIES-BUDGET-EQUIPMENT: The City Manager submitted a written communication recommending appropriation of Civic Center Retained Earnings for replacement of the carpet at the Roanoke Performing Arts Theatre and Coliseum spotlights. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#39881-031714) AN ORDINANCE to appropriate funding from the Civic Facilities Fund Retained Earnings for replacement of carpet in the Roanoke Performing Arts Center and spotlights in the Coliseum, amending and reordaining certain sections of the 2013 - 2014 Civic Facilities Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 566.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39881-031714. The motion was seconded by Council Members Bestpitch and Ferris. 199 In response to highlighting the current situation at the Civic Center, the City Manager noted that the Civic Center was approximately 40 years old, with a lot of deferred capital maintenance; however, once City Council redirected its capital planning toward infrastructure and major capital maintenance, a funding stream of $1 million per year was allocated for the Civic Center facilities' capital maintenance. He indicated that there were cost-saving repairs being made to the roof and the HVAC system, as well as carpet and spotlights, since parts were no longer available. There being no other comments, Budget Ordinance No. 39881-031714 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-ft NAYS: None-0. (Council Member Lea was absent.) COMMENTS BY CITY MANAGER. The City Manager offered the following comments: St. Patrick's Day Parade: • Approximately 24,000 people attended • Featured City teams such as the Police Department • Social media used to distribute photos — 100's of hits from around the country • Salem Avenue was closed to connect Corned Beef and Company's celebration with the main stage and the children's area at the Taubman Museum of Art • MB Contractors were able to open a portion of the Market Square Hurt Park Bus Shelter: • 13th Street and Salem Avenue, S. W. • Ribbon cutting ceremony— Saturday, March 15, 2014 • Council Member Bestpitch represented City Council • Joint effort of Ride Solutions, Roanoke Valley-Alleghany Regional Commission, Greater Roanoke Transit Company (GRTC) and City of Roanoke • Grant from Ride Solutions and the Federal government through GRTC-Valley Metro 200 Elmwood Park: • Library porch is coming along nicely • Featured in March Edition of Town & City Magazine by the Virginia Municipal League (VML) • Roanoke will be hosting the VML Conference in the fall Star City Reads: • Basis of Star City Award • Community has embraced • Kelly Woolwine Life-Ring Foundation donation of $40,000.00 • Will focus on: o Foundation's children series o Roanoke Board Book— given to all newborns in Roanoke o Parent engagement series In connection with the Star City Reads Program, Vice-Mayor Rosen thanked the City Manager and the Director of Libraries for the fantastic job in coordinating the Star City Reads Campaign. He mentioned that the partnership was a model for how private businesses and local government could work together to accomplish specific goals. Mayor Bowers pointed out that the Virginia Early Childhood Education State Conference had recently been held in the City, which allowed him an opportunity to "' share information about the Star City Reads Program. DIRECTOR OF FINANCE: TAXES: The Director of Finance submitted a written report recommending authorization to establish the percentage reduction for personal property tax relief for the 2014 tax year. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39882-031714) A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2014 tax year. (For full text of resolution, see Resolution Book No. 76, page 567.) a- 201 Council Member Trinkle moved the adoption of Resolution No. 39882-031714. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) BONDS-BUDGET-SCHOOLS-RECREATION-LIBRARIES-POLICE-STREETS- SIDEWALKS, CURBS AND GUTTERS-BRIDGES-CIVIC CENTER-SEWERS AND STORM DRAINS-CAPITAL IMPROVEMENTS: The Director of Finance submitted a written report recommending appropriation of proceeds from the sale of Series 2014 General Obligation Public Improvement Bonds. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#39883-031714) AN ORDINANCE to appropriate funding to be provided by the • issuance of General Obligation Bonds to the Civic Center Building Upgrades, Broadband Infrastructure, City-wide Curb/Gutter/Sidewalk FY14, Passenger Rail Infrastructure, Franklin Road over Norfolk Southern Rail Way - Bridge Replacement, Main Library 1st Floor Improvements, Parks & Rec Master Plan - Phase II, Neighborhood Storm Drains, Streetscape Improvements, Roanoke Police Academy Expansion, Virginia Heights Improvement & Expansion, and Round Hill Expansion — Phase I projects, amending and reordaining certain sections of the 2013 - 2014 Civic Facilities, Capital Projects and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 568.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39883-031714. The motion was seconded by Council Member Trinkle. Vice-Mayor Rosen indicated that funds were being expended for basic infrastructure needs and thought it would be helpful for citizens to know where said funds were being used; whereupon, Ms. Shawver explained that the proposed budget ordinance was for the issuance of approximately $12 million in bonds to fund various projects, such as Round Hill Elementary School; a bridge renovation; the Library Master Plan; the Parks and Recreation Master Plan; Civic Center improvements; stormwater infrastructure; curb, gutter and sidewalks; streetscapes; passenger rail service; and expansion of the Police Academy. 202 Council Member Ferris inquired as to the effect of the City's recent upgrade to ^ AA+ Bond rating had on the particular bond offering; whereupon, Ms. Shawver responded that the upgraded bond rating allows the City to obtain a lower interest rate, resulting in a possible savings of approximately $85,000.00. As a follow-up comment, Council Member Ferris confirmed that the average rate of nontaxable bonds was about 2.94 percent; and Ms. Shawver added that the bonds were for a period of 20 years. She remarked that since a for-profit entity would be sharing in the use of the Market Garage, the non-taxable bonds used for funding the garage were being refinanced using taxable bonds, at a rate of 3.55 percent. She further noted that although bond ratings were very helpful, investors often took other factors into account, such as website content, recent awards and other benchmarks, when making investment decisions. There being no additional questions and/or comments by the Council Members, Budget Ordinance No. 39883-031714 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) REPORTS OF COMMITTEES: BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds from the Virginia Department of Education State Operated Programs for educational services; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#39884-031714) AN ORDINANCE to appropriate funding from the Virginia Department of Education State Operated Programs grant for educational services, amending and reordaining certain sections of the 2013 - 2014 School Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 570.) . 203 Council Member Bestpitch moved the adoption of Budget Ordinance No. 39884- 031714. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) UNFINISHED BUSINESS: CITY CODE-PARKS-RECREATION-YOUTH-SKATEBOARDS-BICYCLES: Having postponed action at the January 21, 2014, regular meeting of the Council with regard to an amendment of the City Code to include skateboards as a mode of wheeled transportation and to govern the operation of wheeled transportation within public parks or plazas, effective March 31, 2014; and furthermore, the Mayor having noted a request from a citizen to have the matter heard at the 7:00 p.m., session of Council, Council Member Bestpitch offered a motion to table discussion of the matter until the 7:00 p.m., session of the Council. The motion was seconded by Council Member Ferris and adopted. CITY CODE-MILL MOUNTAIN ADVISORY COMMITTEE: Having postponed action at its March 3 regular meeting of Council with regard to an amendment of the City Code to establish the Mill Mountain Advisory Board; and thereafter, dissolve the Mill Mountain Advisory Committee, Council Member Bestpitch moved that the matter be taken from the table for consideration. The motion was seconded by Council Member Ferris and adopted. Council Member Bestpitch offered the following Alternative Ordinance (Draft date: 03.07.2014): (#39902) AN ORDINANCE amending Chapter 24, Code of the City of Roanoke (1979), as amended, by adding the following new Article V; dispensing with the second reading by title of this Ordinance; and establishing an effective date. (For full text, see copy of Ordinance on file in the City Clerk's Office.) Council Member Bestpitch moved the adoption of Alternative Ordinance (Draft date: 03.07.2014) No. 39902. The motion was seconded by Council Member Price. 204 As background and clarification purposes, the City Attorney reiterated that the original ordinance previously drafted for Council's consideration at its meeting on Monday, March 3, 2014, included several typographical errors and a corrected version was available for Council's review and consideration. He also reminded the Council that due to inclement weather, the mailer was continued until the March 17, 2014 Council meeting. With that being said, he distributed a corrected version of the ordinance labeled "CORRECTED ORIGINAL (03.13.2014)", which included the addition of the definition of the Mill Mountain Advisory Board. As stated in his report dated March 17, 2014, Mr. Callaghan pointed out that since the March 3 Council meeting, he had been instructed by the Mayor to prepare an alternative proposed ordinance with substantive changes that involve the membership of the Board and the authority of the Alternative Board, in the absence of action by City Council, to provide advice and recommendations with regard to development proposals within the excluded property. Mr. Callaghan added that although the reference to the creation of an ad hoc committee is deleted, City Council retains its authority, under Section 2-280, Code of the City of Roanoke (1979), as amended, to create ad hoc committees from time to time; and adoption of the Alternative Proposed Ordinance would not prohibit City Council from forming an ad hoc committee at some other time. (For full text, see report on file in the City Clerk's Office.) Inasmuch as Council Member Lea had noted his desire to participate in any discussion regarding the matter, Council Member Bestpitch asked that action on the abovementioned Ordinance (Alternative Ordinance — Draft Date: 03.07.2014) be continued until the next regular meeting of Council scheduled for Monday, April 7 at 2:00 p.m., in order to provide Council Member Lea the opportunity to be heard on the matter. Mayor Bowers noted that there were persons wishing to speak on the adoption of the ordinance, and without objection by the Council, he would prefer to recognize those individuals. There being none, the following individuals spoke in favor of establishing Mill Mountain Advisory Committee as a permanent committee to advise City Council: Sam Lionberger, Jr., 55 Harborview Circle, Penhook, Virginia, Fayetta Weaver, a member of the Mill Mountain Garden Club, 2502 Stanley Avenue, S. E. rah . r 205 Mary Ellen Stokes, 122 24th Street, S. E. Chriss Davies-Ross, President, Mill Mountain Zoo Board of Directors, 3940 Buck Mountain Road, S. W. Mary Louise Kegley, representing her mother, Louise Kegley, the Fishburn representative of the Mill Mountain Advisory Committee, 301 Tinker Creek Lane, N. E. Richard Clark, Vice-Chair, Mill Mountain Advisory Committee, 4529 Royal Oak Drive, S. W. Vickie Bibee, a member of the Economic Development Authority and the Roanoke Regional Chamber of Commerce, 3465 Peakwood Drive, S. W. Roger Malouf, 4025 Mudlick Road, S. W. Sara Beedie, 720 Cassell Lane, S. W. Sara Brooks, a Mill Mountain Zoo employee, 2912 Avenham Avenue, S. W. Dr. Nancy Dye, Chair, Mill Mountain Advisory Committee, 1801 Prospect Road, S. W. Following remarks of speakers, Council Member Bestpitch spoke in favor of supporting the proposed ordinance, believing it was the appropriate action to be taken. Council Member Trinkle concurred in Council Member Bestpitch's comments and thought that any discussion regarding the Committee should focus on its structure, whether it becomes an ad-hoc or standing committee and composition of the membership. He also was in agreement with the statement made by the Chairman of the Mill Mountain Advisory Committee in that Council could always appoint another advisory committee, but that in itself could lead to a debate as to which committee would be considered the actual advisory committee. Following lengthy dialogue, Council Member Bestpitch moved that the matter be continued until the next regular session of the Council scheduled to be held on Monday, April 7, 2014, at 2:00 p.m. The motion was seconded by Council Member Price and adopted. 206 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: LEGISLATION-TAXES-MARKET PLACE FAIRNESS ACT: Council Member Ferris explained that the Marketplace Fairness Act was an attempt to level the playing field for brick and mortar businesses and internet businesses where customers often do not pay sales tax on purchases from entities that do not have a physical presence in Virginia. As evidence of such an impact, Council Member Ferris recommended reviewing the economic based taxes, which were all on the increase except for sales tax. He spoke in support of a measure urging Congressman Goodlatte to take up the Marketplace Fairness Act even though he had expressed some reservations. Vice-Mayor Rosen offered the following resolution urging U. S. Representative Bob Goodlatte, as Chair of the House Judiciary Committee, to lead the Judiciary Committee in adopting a version of the Marketplace Fairness Act to protect the vital economic interests of the Commonwealth and the Roanoke Valley, lead the House of Representatives in adopting the proposal, and lead the conference committee with the United States Senate in creating a law to protect and enhance the economic interests of states and local governments, including the Commonwealth of Virginia and the localities of the Roanoke Valley; and urging Congress to enact a Marketplace Fairness Act to eliminate an antiquated disadvantage to small businesses throughout the Country and support state and local governments by providing the tools to recover revenues due to .. such state and local governments: (#39885-031714) A RESOLUTION urging U. S. Representative Bob Goodlatte to lead the House Judiciary Committee in developing legislation for adoption by the United States House of Representatives in a Marketplace Fairness Act to protect state and local government revenue sources. (For full text of resolution, see Resolution Book No. 76, page 570.) Vice-Mayor Rosen moved the adoption of Resolution No. 39885-031714. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: 207 INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: SCHOOLS-YOUTH: Council Member Price congratulated the William Fleming High School Girls Varsity Basketball Team on showcasing great camaraderie, confidence, composure, and determination throughout its 2013 - 2014 season; and completed its season as the Blue-Ridge, Conference 24, and 4A Region Champions and 4A State Runner-up, with an outstanding combined season record of 22 — 7. She suggested that the Team be recognized at a future Council Meeting. BUS SHELTER-NEIGHBORHOODS: Council Member Bestpitch thanked Mayor David A. Bowers for the opportunity to participate in the ribbon-cutting ceremony in connection with the installation of a new bus shelter at the intersection of 13th Street and Salem Avenue, S. W. He encouraged the public to visit the southwest area to view the shelter, especially since it was constructed to resemble the houses in the neighborhood. At 4:39 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 5:32 p.m., the meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with exception of Council Members Lea who was absent and Trinkle who left immediately following the conclusion of the Closed Meeting. OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy on the Roanoke Public Library Board for a term ending June 30, 2104, created by the lack of attendance of Taren McCoy; whereupon, he opened the floor for nominations. Vice-Mayor Rosen placed in nomination the name of Shawna Battle. There being no further nominations, Ms. Battle was appointed as a member of the Roanoke Public Library Board to fill the unexpired term of office of Taren McCoy ending June 30, 2014, by the following vote: FOR MS. BATTLE: Council Members Price, Rosen, Bestpitch, Ferris, and Mayor Bowers-5. (Council Members Lea and Trinkle were absent.) OATHS OF OFFICE-ROANOKE REGIONAL AIRPORT COMMISSION: The Mayor called attention to the expiration of the four-year term of office of John Dooley (Virginia Tech) as a City representative of the Roanoke Regional Airport Commission on March 9, 2014; whereupon, he opened the floor for nominations. 208 Vice-Mayor Rosen placed in nomination the name of John Dooley. There being no further nominations, Mr. Dooley was reappointed as a City .. representative of the Roanoke Regional Airport Commission for a four-year term of office ending March 9, 2018, by the following vote: FOR MR. DOOLEY: Council Members Price, Rosen, Bestpitch, Ferris, and Mayor Bowers-5. (Council Members Lea and Trinkle were absent.) Inasmuch as Mr. Dooley is not a City resident, the City residency requirement for Mr. Dooley was waived in this instance. COUNCIL: With respect to the Closed Meeting concluded prior to the 7:00 p.m. session of Council, Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: -+ AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Mayor Bowers-5. • a NAYS: None-0. (Council Members Lea and Trinkle were absent.) At 5:33 p.m., the Council meeting was declared in recess until 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers-6. ABSENT: Council Member Sherman P. Lea-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. 209 The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT-CITY COUNCIL-DECEASED PERSONS: Council Member Trinkle offered the following resolution memorializing the late Elizabeth T. Bowles, a former City Council Member and Vice-Mayor of the City of Roanoke: (#39886-031714) A RESOLUTION memorializing the late Elizabeth Thomas Bowles, former City Council Member and longtime resident of Roanoke. (For full text of resolution, see Resolution Book No. 76, page 572.) Council Member Trinkle moved the adoption of Resolution No. 39886-031714. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) Following comments and accolades by the Members of Council, the Mayor presented ceremonial copies of Resolution No. 39886-031714 to Norman Lagueux, son-in-law of Mrs. Bowles for presentation to the family members. PROCLAMATIONS-DEMOLAY MONTH: The Mayor declared the month of March as DeMolay Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Chris Lechisin, Member, Roanoke Valley Chapter, Order of DeMolay. ACTS OF ACKNOWLEDGMENT-SCHOOLS-YOUTH: Due to unforeseen circumstances, Mayor Bowers announced that the recognition of the James Breckinridge Middle School Builders Club would be postponed until the May 19, 2014 regular meeting of City Council at 7:00 p.m. 210 PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Pegasus Tower Company, LLC, to amend the Planned Unit Development Plan as it pertains to 1809 Franklin Road, S. W., to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II having previously been rezoned as Institutional Planned Unit Development Plan (INPUD), pursuant to Ordinance 37269-120505 adopted by the Roanoke City Council on December 5, 2005, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, February 26, 2014, and Wednesday, March 5, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 4, to be consistent with the City's Comprehensive Plan, Wireless Telecommunications Facilities Policy, South Jefferson Redevelopment Area Plan, and the Zoning Ordinance. It was further stated that as a vacant lot, it will be developed to provide needed wireless telecommunications service consistent with the Federal Wireless Telecommunications Act and will ultimately be redeveloped for an active use appropriate to the surrounding area. , (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (39887) AN ORDINANCE to amend Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the INPUD Development Plan to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property identified by Official Tax Map No. 1040102, located at 1809 Franklin Road, S. W.; and dispensing with the second reading by title of this ordinance. Vice-Mayor Rosen moved the adoption of Ordinance No. 39887. The motion was seconded by Council Member Ferris. Maxwell H. Weigard, Attorney, representing Pegasus Tower Company, LLC, Petitioner, appeared in support of the applicant, along with Steven S. Strauss, property owner, and an AT&T representative who would be leasing space on the proposed tower. Mr. Weigard provided an extensive overview of the application, as set forth in ~'" the Amended Zoning Application No. 4 dated February 27, 2014. . 211 Mayor Bowers inquired as to the prior use of the property; whereupon, Steven Strauss, representative of Timberbrook Properties VI, LLC., replied that the site had once been used to manufacture monument stones, but later became the location of Black Dog Salvage. As a follow-up, Mayor Bowers asked how long the property had been vacant; whereupon, Mr. Strauss stated that the vacant property had been purchased in 2003, and at that time it was an abandoned heavy manufacturing site with significant environmental issues; however, the property had been cleared with the exception of a couple of deed restrictions, which prevents the property from being used for wells or child care centers. Mr. Strauss said that significant steps had been taken to prepare the property for development, adding that the property was unique in that it was the only property in the South Jefferson Street Redevelopment Area that was permitted to have occupancy on the first floor; whereas, all of the other properties were required to have a parking garage on the first floor. He mentioned that he had been in search of an end user and was encouraged by the recent construction of the Carilion Medical School and other facilities in the area. Mayor Bowers inquired if the proposal was for only one tower and if potentially a second tower could also be built on the property; whereupon, R. Brian Townsend, Assistant City Manager for Community Development, advised that any plans for construction on the property would have to be approved by the City Planning Commission. He confirmed that the proposal was for one tower, with four collocated antennas and a building with streetscapes and other requirements; adding that any modifications or additions to the proposal would require approval by the City Planning Commission and City Council before such activity could begin. Council Member Bestpitch questioned what type of building could be constructed if the ordinance were approved; whereupon, Mr. Townsend answered that a building as outlined in the Plan recommended by the City Planning Commission could be built, noting that the design of the building would be dictated by the design guidelines as established by the Roanoke City Redevelopment and Housing Authority for the South Jefferson Redevelopment Plan that had been approved in 2001. Following up, Council Member Bestpitch asked if construction that met the design guidelines without presenting elevations would typically be zoned as INPUD; whereupon, Mr. Townsend responded that applicants must present the elevations to the Housing Authority. For clarification purposes, Council Member Bestpitch questioned if applications could be presented to the Housing Authority and not be required to be heard before City Council; whereupon, Mr. Townsend responded that from a zoning perspective, the application must be approved by City Council; however, the aesthetics of a project are 212 governed by the Housing Authority's guidelines that were adopted some years prior for ,•Agi the entire redevelopment area and those guidelines require specific approval of exactly what a building is going to look like from the outside. Mayor Bowers asked if the proposed design of the building would be similar to the design of the Carilion Virginia Tech Medical School and what type of business could be located in the building; whereupon, Mr. Townsend replied that any type of business that complied with the INPUD district, such as an office or medical office could be located in the building. Mayor Bowers then questioned if a statement from the Carilion Helicopter Flight Service had been received noting they had no objection to the proposed tower and that it would not be a hindrance to their helicopters; whereupon, Mr. Townsend advised that earlier concerns had been expressed because the proposed tower did not require a red light on top of the antenna; but the amended plan will require that a red beacon be placed on top of the antenna as a warning to aircraft that may be approaching the location. Even though the proposal looked great and the Plan fit the surrounding area, Council Member Trinkle called attention to concerns expressed by adjacent property owners advising that they had not been contacted regarding amendments to the proposal nor presented with alternatives as to how the structure might look. He was not questioning the need for the tower, but rather the location of the tower and how it would affect the view shed from certain locations in the City. Council Member Trinkle commented that the Roanoke Valley was an area that would likely require more antennas; and pointed out that he had visited the consultant's website, which featured different styles of towers including some that resemble trees. He further commented that there was another tower in the vicinity and he wondered if all of the alternatives had been adequately explored, and if feedback from the neighbors had been received; whereupon, Mr. Weigard acknowledged that the applicant had reviewed alternatives and determined the monopole design, with a hollow center that allows cables to be located in the middle would be the best. As an example, he noted that the tower located at the Toyota dealership was a lattice tower, approximately 195 to 200 feet in height, which was being used by both wireless carriers. As extensive dialogue ensued, Council Member Bestpitch asked Mr. Weigard to respond to each of the two options; whereupon, Mr. Weigard replied that there were two carriers that plan to collocate on the proposed tower and each of them have different coverage needs. He explained that NTelos had a capacity coverage need that would require their antennas to be angled downward in order to pass-off users from one tower to another; and AT&T has a gap in its coverage that needs to be filled and that signal needs to be sent as far as possible. 213 He further explained that the original proposal was for a 195 foot antenna because it increased the range; although, the two prior options would have worked for NTelos, AT&T still had a need in the area and the proposed tower would provide a means of meeting the needs for both carriers and allow opportunities for other carriers to collocate antennas on the same structure, which would reduce the likelihood additional towers would need to be erected as the stress and demand for signal service continues to grow. Referencing Section 36.2-432 of the City Code, Council Member Bestpitch stated that Wireless Communication Tower applications should present information to the Zoning Administrator on the system objectives, proposed coverage areas as well as considered and rejected sites for proposed towers. He said that he did not see were consideration had been given to a stealth tower on top of Carilion Roanoke Memorial Hospital nor that a vigorous attempt had been made to get a response from the Carillon executives. Mr. Weigard referred to page three of the independent consultant's report which said that a detailed investigation by the City of Roanoke confirmed that there were no other support structures that could accommodate the needs; and therefore, the applicants submitted an application to construct a new support structure. He took comfort in knowing that based on the information provided by the applicant, along with the search ring information referenced by the consultant, no other existing structures were available. He indicated that both carriers had made an attempt to find suitable structures, which would have been more efficient, less expensive and less of a risk, but they were unable to find a suitable alternative in the search ring. Council Member Bestpitch questioned if rejected locations had been identified or a general statement advising of no suitable location had been referenced in the consultant's report; whereupon, Mr. Weigard responded that there was only a general statement, that individual sites were not identified. The Mayor inquired if there were persons present who wished to speak on the matter. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council in opposition of the applicant's request. She asked the Council to deny the request; and that a proactive approach be used to find an appropriate location. Ms. Duerk shared various photographs from Mill Mountain of the view shed. (See copy of comments and photographs on file in the City Clerk's Office.) Jason Cromer, President, Old Southwest, Inc., 543 Day Avenue, S. W., appeared before the Council in opposition of the approval of the applicant's request. He asked that Council weigh the concerns of all citizens that had stepped forward to speak. (See copy of comments on file in the City Clerk's Office.) 214 SWAM Tim Taylor, 115 Mountain Avenue, S. W., expressed opposition to the amendment by email dated March 17, 2014. (See copy of email on file in the City Clerk's Office.) There being no further speakers, the Mayor declared the public hearing closed. Council Member Bestpitch stated that it was his understanding that the proposed tower site was at the southern end of the area that AT&T considered to be an appropriate location; and it would actually be beneficial to have the tower located in a more northerly location; whereupon, Mr. Weigard answered in the affirmative, acknowledging that north was facing the Old Southwest neighborhood, which is the heart of the area in which AT&T was trying to provide coverage. Council Member Bestpitch remarked that a local church has two stealth cell towers in their steeple and receive a monthly income from housing the equipment. He wondered why such an alternative had not been considered. Mr. Weigard responded that there was an obvious preference to using stealth antennas on existing structures, adding that the applicant listened to the comments from the residents of the Old Southwest neighborhood and because of their direct opposition, sought another location outside of the neighborhood. He noted his uncertainty whether churches had been considered; but also indicated that the City of Roanoke had responded to an earlier —. proposal to use a light pole and at one point had been in negotiations with NTelos. However, an agreement had not been reached. .. Referring to an earlier comment regarding the use by right, Council Member Bestpitch wondered why the matter was before City Council instead of the Board of Zoning Appeals since the use was by right in the INPUD zoning or other planned unit development zoning classification. Mr. Townsend explained that in 2005, the City of Roanoke revised its Zoning Ordinance which had been in existence since 1987, and that the cell tower behind the Toyota dealership on Franklin Road had been grandfathered under the 1987 Zoning Ordinance, which was one of the first cell towers in the City. Having the cell tower as a reference, the City gained knowledge about how to approve cell towers. Mr. Townsend continued that in 2005, City staff had determined that INPUD districts would be the appropriate zoning classification for cell towers because they were very specific in terms of what is allowed, what manner, location, height, dimensions; basically like a mini zoning ordinance in that specifications could be made according to the location. Due to cell phone towers being heavily scrutinized, he emphasized by right they must be approved by the City Planning Commission and City Council. • 215 In response to a query about the use of INPUD Zoning and its purpose not being used very often, Mr. Townsend ascertained that the INPUD Zoning has only been used in very limited situations; and pointed out that it had been used in the South Jefferson area because there was a unique opportunity after 2004 to start with a blank slate when properties were acquired by the Roanoke Redevelopment and Housing Authority with funds from the City and then conveyed back as vacant development sites. In response to a question by Council Member Bestpitch as to why the proposed plan had been referred to as an amended plan when there was no plan to amend, Mr. Townsend reported that with the Comprehensive Zoning Plan in 2005, the City could only rezone properties at their base zoning level, but with the INPUD zoning classification in place, the owner submits specific plans for approval. He pointed out that various INPUD projects such as the Cambria Suite Hotel and the Carilion Medical School came from the implementation of INPUD plans since 2002. Again referring to Section 36.2-432(d)(1) of the City Code, Council Member Bestpitch said that the last paragraph states that the Zoning Administrator shall discuss possible alternatives with the applicant, and asked what alternatives had been discussed. Mr. Townsend said that after reviewing the Telecommunications Plan and the residential property at the lower end of the proposed cell tower search ring, staff had encouraged the applicant to consider other locations such as Towers Shopping Center, the River's Edge Complex and other buildings on South Jefferson Street in an attempt to steer the applicant further south and encourage them to search for existing buildings, light towers and other opportunities, which the applicant indicated they had done. Council Member Bestpitch asked if church steeples had been discussed as a possibility; whereupon, Mr. Townsend said yes they had been discussed; unfortunately, changing the height of historic structures opens up an entirely different set of issues that would have been of concern. Noting that it would not influence his vote on the current issue, Council Member Bestpitch pointed out that the City Code states that an administrative fee be established by the City Council to accompany each application for a zoning permit or special exception for a wireless telecommunications tower and such fee shall be used by the City to engage an engineer or other qualified consultant to review the application, including the review of coverage map analysis or the need for such facilities and analysis of the requested location. He noted that City Council has never established such a fee, and thought the fee should be established or the City Code amended to remove the reference to such a fee. 216 Vice Mayor Rosen acknowledged that the proposed cell tower request was a tough issue and there had been many concerns posed by the Old Southwest neighborhood, but it appeared that the tower company had done its due diligence to address those concerns. He liked the idea of a monopole because it would afford opportunities for future use by other carriers which may prevent additional towers from being built elsewhere in the City, adding that the proposed site was located in an industrial area near the Norfolk Southern railroad tracks. Although Old Southwest Neighborhood's concerns were valid; nevertheless, Vice-Mayor Rosen was of the opinion that the proposed site was the perfect location for the cell tower; and based on the growing need for cell service, it is important to have cell phone coverage for safety reasons since land lines are becoming archaic. In conclusion, given the location of the property, the reduced elevation of the pole and the need for the service, he would support the request for an amendment to permit a proposed cell phone tower. Mayor Bowers stated that if the proposed height of the tower had remained at 195 feet and been located on Janette Avenue, S. E., he would not support the request because he always tries to protect neighborhoods. Notwithstanding, based on the information as presented, the reduction in height and because the proposed site was in an industrial area near the Norfolk Southern railroad tracks, he would also support the amendment to permit a proposed cell phone tower. There being no additional questions and/or comments by the Council Members, Ordinance No. 39887 was adopted on its first reading by the following vote: AYES: Council Members Price, Rosen, Ferris, and Mayor Bowers-4. NAYS: Council Members Trinkle and Bestpitch-2. (Council Member Lea was absent.) STREETS AND ALLEYS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, March 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of John and Barbara Frantz to permanently discontinue, vacate and close an approximately 2,921 square foot portion of the right-of-way of 5th Street, adjacent to 502 Janette Avenue, S. W., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, February 26, 2014, and Wednesday, March 5, 2014. (See publisher's affidavit on file in the City Clerk's Office.) 217 Although the matter was advertised to be heard by the Council at its 7:00 p.m. session, the Mayor advised that the request had been continued by the Planning Commission until its next regular meeting on Tuesday, April 8, 2014, at 1:30 p.m., and therefore, the Council did not have jurisdiction to conduct the public hearing at the time. He further noted that no action was to be taken generally. TRANSPORTATION-HIGHWAYS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, March 17, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to convey certain rights and interests in City-owned property situated at 502 Williamson Road, S. E., to the Commonwealth of Virginia, with respect to road improvements being made by the Virginia Department of Transportation in connection with the Interstate 581/Elm Avenue interchange project, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 7, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a deed of conveyance to the Commonwealth of Virginia with general warranty covenants, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39888-031714) AN ORDINANCE authorizing the proper City officials to execute a general warranty deed (Deed) to grant to the Commonwealth of Virginia (Commonwealth) to sell to the Commonwealth certain interests and rights in portions of City owned real property situated at 502 Williamson Road, S. E., Roanoke, Virginia, which real property is depicted as Official Tax Map No. 4013322 (Premises); authorizing the City Manager to execute the Deed to convey to the Commonwealth (i) in fee for right-of-way a portion of the Premises consisting of approximately 0.029 acres (Fee Interest), (ii) a permanent drainage easement encumbering approximately 0.012 acres of land of the Premises (Permanent Drainage Easement), and (iii) a temporary construction easement encumbering approximately 0.251 acres of the Premises (Temporary Construction Easement); authorizing the sale of the Fee Interest, the Permanent Drainage Easement and the Temporary Construction Easement to the Commonwealth for the sum of $89,585.00; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; providing for an effective date; and dispensing with the second reading by title of this Ordinance. • (For full text of ordinance, see Ordinance Book No. 76, page 574.) 218 Vice-Mayor Rosen moved the adoption of Ordinance No. 39888-031714. The motion was seconded by Council Member Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39888-031714 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) Vice-Mayor Rosen offered the following budget ordinance: (#39889-031714) AN ORDINANCE to appropriate funding from the Parking Fund for the acquisition of Real Property located at 502 Williamson Road S. E. (Official Tax Map No. 4013322) from the City of Roanoke Redevelopment and Housing Authority to support the formation of temporary easements on the property and the purchase of a small amount of acreage by the Virginia Department of Transportation (VDOT) for the --• improvement project at Elm Avenue and 1-581, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 576.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39889-031714. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) TRANSPORTATION-PARKS-CITY-OWNED PROPERTY-SALE/PURCHASE OF PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, March 17, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to convey a portion of Brown-Robertson Neighborhood Park situated at 0 10th Street, N. W., to the Virginia Department of Transportation ("VDOT") and/or the Commonwealth of Virginia in support of the 10th Street Improvement Project in exchange for a portion of property of 219 equivalent or greater value owned by the Commonwealth of Virginia located at 1522 10th Street, N. W., to be used by the City for park purposes subject to approval of the National Park Service, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 7, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending conveyance of City- owned property, known as a portion of Brown-Robertson Neighborhood Park, to the Commonwealth of Virginia or the Virginia Department of Transportation in support of the 10th Street Improvement Project; and acceptance of conveyance of property from the Commonwealth, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39890-031714) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of approximately 1.13 acres of City- owned property known as a portion of Brown-Robertson Neighborhood Park, situated at • • 0 (zero) 10th Street, N. W., Roanoke, Virginia, and designated as portions of Roanoke Official Tax Map Nos. 2050402 and 2050307, to the Commonwealth of Virginia ("Commonwealth"), as a right of way to the Commonwealth and Virginia Department of Transportation ("VDOT") in support of the 10th Street Improvement Project 0000-128- V12 (UPC709), RW-202; upon certain terms and conditions; and dispensing with the second reading of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 577.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39890-031714. The motion was seconded by Council Member Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39890-031714 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 220 TAXES-CITY CODE: Having tabled the matter previously from its regular meeting held on Monday, March 3, 2014, with regard to an amendment of the City Code regarding the Special Business License Tax for fortune-telling and criminal penalty for failure to pay the annual special business license tax, Council Member Bestpitch offered a motion to have the matter removed from the table for consideration. The motion was seconded by Council Member Ferris and adopted. Council Member Ferris offered the following ordinance (#39891-031714) AN ORDINANCE amending and reordaining Section 19-74, Fortunetellers, and Section 19-82, Criminal penalty, of Article III, Special License Taxation, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979), as amended, to lower the current amount of the business license tax that may be assessed against persons engaged in the business of fortunetelling to the maximum amount allowable under state law, and making certain other changes consistent with state law; providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 578.) Council Member Ferris moved the adoption of Ordinance No. 39891-031714. The motion was seconded by Council Member Trinkle. For clarification purposes, the City Attorney reported that the abovereferenced ordinance establishes a reduction in the annual tax to $1,000.00; and a reduction of the criminal penalty to a Class 3 misdemeanor. He explained that the provisions of the Code of Virginia (1950), as amended, specifically states that no license tax on fortune- tellers imposed shall exceed $1,000.00 per year. While City Council may consider adopting a methodology, other than a flat fee, to assess this special business license tax, including a rate based upon gross receipts, he did not recommend such an alternative because such alternative methodologies would impose administrative challenges and costs on the office of the Commissioner of the Revenue that is responsible for the assessment and collection of the tax. He pointed out that there were currently two licensed fortune-tellers in the City of Roanoke, and prior to 2013, there was only one. (For full text, see copy of report on file in the City Clerk's Office.) The Mayor inquired if there were persons present wishing to speak on the matter; whereupon, the following persons spoke in support of the adoption of the ordinance: 221 Tracey Lockwood, a medium, stated that a fee exceeding $50.00 per year was unfair and would pose an undue hardship on her particular business. (See copy of comments on file in the City Clerk's Office.) Alexandria Pederson, 2223 Denniston Avenue, S. W., urged the Council to reduce the business license fee to $50.00 and treat Tracey Lockwood as fairly as any other business in the Roanoke area. (See copy of comments on file in the City Clerk's Office.) Council Member Ferris questioned if it was permissible to apply a tax based on the gross receipts in connection with Ms. Lockwood's business; whereupon, the City Attorney answered in the affirmative and explained that there were four different levels or rates for taxation of gross receipts, which addresses some of the responses to the question for an equal protection argument. He noted that the business license fee is $50.00 for a business that has less than $100,000.00 in gross receipts, per year, and if a business exceeds $100,000.00 in gross receipts; their business license fee is calculated based upon four different rates depending on the type of business. He pointed out that City Council would have to determine which category fortune-telling would be classified, with the $1,000.00 maximum amount being maintained. In response to a question posed by Council Member Ferris as to what other kinds of administrative burdens a fortune-telling business would place on the City, the City Attorney was of the opinion that the General Assembly's rationale was to allow localities to assess a Special Business License Tax as a means of regulation on the business of fortune-telling based on the nature of the particular business and matters that may be associated with its practice. He mentioned that as explained by Ms. Lockwood there were and have been people who practice fortune-telling that might defraud the public, and there should be some enforcement required in that regard. As a follow up, Council Member Ferris questioned who would enforce complaints; whereupon, the City Attorney stated that the complaints would be referred to the Commonwealth's Attorney and the Commonwealth of Virginia would incur the expense with regard to protecting the health, safety and welfare of the general public. He explained that the Commonwealth had determined that if people want to practice fortune-telling within a locality, it would be at the locality's discretion to impose a fee that would balance the locality's interest in protecting the public and allowing a person to conduct their business. 222 Council Member Ferris thought that a $1,000.00 fee was extraordinarily high when the maximum fine for breaking the law was $500.00; and if the concern was to create a fee that would prevent citizens from pulling a $50.00 bill out of their pocket in order to start practicing fortune-telling, he thought $250.00 or $300.00 was reasonable. Inasmuch as different professions were taxed at four different rates, Council Member Bestpitch thought there was validity in being consistent and fair across the board and questioned if there were other professions in Roanoke being charged in the $1,000.00 to $1,200.00 range for a special business license; whereupon, the City Attorney responded that there were businesses being charged a Special Business License fee, but not at the $1,000.00 rate. In response to an inquiry if there were a number of businesses that pay $50.00 per year; Mr. Callaghan retorted that there were businesses in the City that have gross receipts of less than $100,000.00 per year; and those businesses pay a flat fee of $50.00, and whereas, any business that has more than $100,000.00 in gross receipts, pays a fee based on a percentage of the gross receipts. Council Member Bestpitch questioned if there were businesses that were paying a fee of $250.00 to $300.00 as suggested by Council Member Ferris; whereupon, the Director of Finance responded that businesses selling alcoholic beverages were paying between $120.00 to $400.00. The City Attorney interjected that the majority of businesses pay between $50.00 and $500.00 for business licenses. Based on previous comments, Council Member Bestpitch said he was trying to construct a logical, defensible reason why the Business License fee should be more than $50.00 for gross receipts of less than $100,000.00 and then a percentage of sales for gross receipts over $100,000.00. The City Attorney answered that a flat fee would relieve the City of tracking the gross receipts and determining a tax rate percentage. Council Member Bestpitch noted that a percentage basis tax was calculated for many other businesses and such calculations should not be a concern. The City Attorney stated as a policy issue, the decision would be a matter of balancing mandates of the Statute and the ability to impose a special business license tax for fortune-tellers and other businesses that were excluded under the Code of Virginia. He noted, as Ms. Lockwood had pointed out, that some localities around the Commonwealth had not assessed business license fees for fortune-tellers while others charge $1,000.00 per year. Mayor Bowers opined that a $1,000.00 business license fee for fortune-telling was prohibitive and may not pass constitutional muster and while he would not suggest lowering the fee to $50.00, he would be inclined to amend the amount to $250.00 or $300.00 as had been previously suggested. - 223 Council Member Trinkle acknowledged the comparisons for the fortune-telling business license fees in other localities and agreed with his colleagues that the amount was excessive. Indicating that his initial reaction was to suggest a fee of $500.00, he was able to support the recommendation of setting the fee at $300.00 as suggested by Council Member Ferris, adding that a flat rate would be appropriate. Council Member Price also agreed that $1,000.00 was a prohibitive amount for a business license, and for clarification, she asked the City Attorney if only a change to the fee was being considered or if, a change in the penalty for practicing without a license was also under consideration; whereupon, the City Attorney explained that the City Code currently treats a violation of the Statute for practicing fortune-telling without a business license as a Class 2 misdemeanor, which was significantly higher and may involve jail time in addition to a fine. However, the proposed ordinance establishes a $1,000.00 fee and changes the penalty to a Class 3 misdemeanor, which is consistent with the current Code of Virginia. Concluding that the business license fee could be established by the Council but there was no flexibility in the penalty for a Class 3 misdemeanor. There being no additional comments by the Council, Council Member Ferris moved that Ordinance No. 39891 be amended, to reflect a decrease in the fee from $1,000.00 to $300.00. The motion was seconded by Council Member Trinkle and adopted. Council Member Bestpitch thought that it would be a good idea to have all of the business license fees evaluated to make ensure that they were consistent across the board. There being no further questions and/or comments by the Council Members, Ordinance No. 39891-031714, as amended, was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS:-0. (Council Member Lea was absent.) RECREATION-SKATEBOARDING-PARKS: The Mayor advised that the matter on the table had been postponed from a previous meeting which was held on Tuesday, January 21, 2014, and then laid over from the 2:00 p.m. session of Council, with regard to an amendment of the City Code to include skateboards as a mode of wheeled transportation and to govern the operation of wheeled transportation within public parks or plazas, effective March 31, 2014. He further advised that pursuant to Section 24-87, of the Code of the City of Roanoke (1979), as amended, it had been determined that the matter should be addressed by the City Administration. He called on the City Manager for a briefing regarding the proposed regulation. 224 For clarification purposes, the City Manager explained that due to the damage from skateboarding that had recently occurred in Elmwood Park at the amphitheater, a-a staff had asked that the City Code be amended with regard to wheelbarrows, handcarts, bicycles, skates, etc., on sidewalks in the City; however, City Council had requested that City staff offer other options in addressing the issue. R. Brian Townsend, Assistant City Manager for Community Development, briefed the Council with the following presentation on skateboarding: Background • Identification of damage at Elmwood Park attributed to skateboarding • Initial response — January o Chapter 30: City Code/Streets and Sidewalks • City Council requested additional review Considerations • Response to address Elmwood Park damage • Context of skateboarding within policy framework o Parks and Rec Master Plan o Capital Improvement Plan • Near and long term planning Response to Damage at Elmwood Park • Focused on Elmwood specifically • Section 24-87 of City Code o Administrative rules/regulations for parks o Approach supported by PRAB • No amendment to City Code related to streets and sidewalks Skateboard: Policy Context 2013 Park and Recreation Master Plan Y 225 • Q16. Actions Households Would Be Most Willing to Fund With Their Tax Dollars by percentage of respondents who selected the item as one of their top fax choices Upgrade existing neighborhood and community parks ' 41% Acquire open space for passive activities -a "_ 34% Develop additional trails/connectivity of trails 2' 30% Upgrade exstig trails pie�.;u{ '^9% Renovate Carvin's Cove Natural Reserve tme. 9% Upgrade existing outdoor pools Q4. . I % Upgrade/expand existing community centers Afti 1 % Upgrade existing youth/athletic fields Sfi,, 1.'. Acquire open space for active activities .633i Ell 16 Improve Rivers Edge Sports Complex-North ;. 15% Repurpose inactive parks/amenities 1i ■ 15% Upgrade fishing and boating access ' None chosen 25%I O% 1O%6 20% 30% 40% 50% ■Most Wdti 02nd Most Willi L3rd Most Waling ng ng 11114th Most Wiping J Source Leisure Vuion'FiC buntute(January 2013) 2013 Park and Recreation Master Plan 06. Parks and Recreation Facilities That Households Have a Need For by percentage of respondents(multiple choices could be made) Walking and hiking traps _-.-_- [ • Paved greenway trails _.. . -__ 54% Snwll neighborhood parks 11-10 ages) 52% Natural areasAVpNlre habltlts 43% m Large comnity parks(10-100 acres) 41% Playgrounds 40 % Outdoor anvil/theater - _ 35% Large regonal parks _ 33% Indoor fitness and exercise facilities 32% Indoor winning pods 31% indoor walking aril nlmtryd tracks __. ._, 30% Mountain bike Vaps -—.... _ _. 26% Community centers 26% Dog parks 24% Outdoor poos%valer parks 24% Fisting areas - 22% Outdoor adventure park _ _.. 22% Outdoor basketball courts .19% Boating areas :19% Outdoor tennis courts _ 1f% Indoor volleyball and basketball courts 17% Outdoor spray parks 16% Soccer fields 15% Footballilacrosse fields _.._ 14% Adult sdlbaw fields ___ _ 14% Youth baseball and softball fields 12% Skateboard park 12% 10 Outdoor sand volleyball cowls 10% O% 10% 2000 30% 40% 5040 60°o 70% source Inane Vr-am ETC losnnxe(Jsurvec_'013) i. 226 2013 Park and Recreation Master Plan . a Q2. Has Your Household Visited Any of the City of Roanoke's Park and Recreation Facilities During the Past Year? by percentage of respondents ND Q2b.Parks and Recreation Facilities 31% - That Households tbs.Most Often 13 rhei••coed be mail Paved badslgreenweya NelgMOmnod Peek -Anti a 31% Nature TNlYgreenways =::-c-x;:MN 23% Regional parks'. Mil M1n.,Rivers Edge :?mom 21% Community park ;t 13% Elmwood amphltheat •^-.s:as 12% Yes Regional 11% 69% parka <MI: yy 227 r .,,, a �,'4r} ,. km"N 4 i ec N. eN • Near and Long Term Planning • Continuation of regional focused efforts on feasibility of skate park. o Incorporation with other regional initiatives o Support of other localities o Support of regional groups and organizations. • Financial Planning o Priority identification and o Fiscal capacity (See copy of presentation on file in the City Clerk's Office.) Mr. Townsend said that staff had been evaluating ways to accommodate skateboarding activities over the long-term; that damage had, for the most part, been isolated to Elmwood Park. As previously explained, the initial response had been too broad of a regulation, that after additional thought was given, focus shifted to Section 24-87 of the City Code, which authorizes the City Manager to provide rules and regulations on the management and operations of parks. He insinuated that there were currently approximately 10 to 12 regulations pertaining to parks, such as what time a park opens and closes, dogs have to be on leashes, no alcoholic beverages, and similar regulations that have been promulgated under 24-87 of the City Code. He noted that such an approach would allow regulations in Elmwood Park and would not require a City Code amendment affecting the entire City. 4 228 He was of the opinion that the more measured response allowed the immediate issue to be addressed while allowing staff to evaluate skateboarding from a facilities point of view. He referenced a 2013 Parks and Recreation Study that indicated the need for upgrading existing neighborhood community parks, and that current actions were consistent with the public's desire for walking greenway trails and small neighborhood parks. Mr. Townsend indicated there had been a rather vocal group of supporters for skateboarding parks; however, in a survey taken only two years prior, there had only been a 12 percent response for that type of facilities; and the survey had indicated that the utilization of the skateboard park had declined by one percent. Commenting that even though such feedback did not mean that skateboard parks should not be given consideration, he thought the greater priority should be given to renovation of the existing parks and the possibility of converting a portion of the oversupply of tennis courts to mini skate areas. In connection with the abovementioned comments by Mr. Townsend, the City Manager suggested that tennis courts could be converted to basketball courts, maintained as a tennis court, or designed for general skating or with a roller hockey layout; and that staff would continue to investigate the possibility of creating small skate areas during neighborhood park renovations. He noted that staff had researched other skate parks, one of which had just opened in Columbia, South Carolina, and if built to standards, they were not too expensive; saying that a 25,000 square foot facility could --■ be built for $500,000.00.; and staff was also exploring ways of collaborating with other localities and organizations who were focused on outdoor activities. Mr. Morrill advised that the City currently has $1 million budgeted for parks and recreation improvements for each of the next two years, increasing to $2.5 million the following two years, with a portion of those funds being used for improvements to the City's two swimming pools. He further advised that staff will present a plan to the Council in August as to the use of the funds which will become available on July 1. He added that some projects were already underway and other projects will be recommended based upon the Parks and Recreation Master Plan. The City Manager stated that prohibiting roller skating, skateboarding, roller blading, ice skating or anything with wheels or runners that may cause damage to the hardscapes in Elmwood Park would be addressed administratively. He said that City staff and the City Attorney's Office were able to define an administrative regulation, which is allowed under the City Code, that will endure the scrutiny of the General District or Juvenile and Domestic Relations District Courts for any instance in which an individual is cited for damage caused by those types of ."".• equipment. 229 Council Member Ferris noted that a Class 4 misdemeanor charge would not be beneficial to the City because anyone convicted of such offense would be allowed to pay the maximum fine or make restitution for repairs, and anyone causing more than $250.00 in damage would likely choose to pay the maximum fine. Mayor Bowers stated that the City was concerned with protecting Elmwood Park; and inquired if there was a possibility of Council amending the City Code to subject offenders of the administrative regulation to trespassing, with a penalty of a Class 1 misdemeanor. The City Attorney responded that his office would research the possibility of such amendment, but advised that there would be additional administrative regulations added such as other nuisances that could also be considered trespassing. Inasmuch as an investment had been made in Elmwood Park and the residents of the City seemed pleased with the results, he suggested that extra security be provided to protect the Park. Council Member Bestpitch stated that even though there may only be a small percentage of citizens interested in skateboarding, those citizens are very passionate about it and he wanted be clear that it was never the City's intention to outlaw skateboarding everywhere in the City. He pointed out that the City continued to struggle with a difficult economy and if individuals or corporate sponsors were available to partner with the City, as has been accomplished with the soccer community, greater efforts could be accomplished in a shorter time - frame. Regarding the possibility of an administrative regulation to prevent further damage to Elmwood Park, Council Member Trinkle agreed that the Administration should put regulations in place quickly, without the need for an ordinance, and supported review of a penalty for violations. He noted that the administrative regulation had a provision for signage in the designated area and questioned where the signs would be located; whereupon, Mr. Townsend responded that the Lick Run Greenway transverses Elmwood Park and the intention of the regulation was to prevent damage to the Amphitheater, the benches, seating, etc., adding that bicycles, skateboards and rollerblades were allowed on the greenways and the signage would be part of the implementation. Council Member Trinkle was supportive of not amending the Code, but instead having signs installed, in a tasteful manner, clearly defining the designated areas. In addition, he wondered if there were security cameras in Elmwood Park; whereupon, the City Manager answered in the affirmative. In response to query about repairing the current damage in Elmwood Park, Mr. Townsend advised that most of the damaged items were precast elements, which would need to be replaced since such repairs would be difficult to conceal. 230 Following extensive dialogue, and since no action was being recommended by the City Manager, Mayor Bowers advised that the matter would remain on the table. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. PARKS- SCHOOLS: Due to the lateness of the hour, Pat Corp, 2438 Floraland Drive, N. W., Roanoke, Virginia 24012, was unable to stay for the remainder of the Council meeting, but did request that his comments be entered into the record regarding issues in the Huff Lane Neighborhood area. (See copy of comments on file in the City Clerk's Office.) There being no further business, Mayor Bowers declared the Council meeting adjourned at 9:48 p.m. APPROVED ATTEST: Stephanie M. Moon, MIMC Dowers City Clerk Mayor 231 ROANOKE CITY COUNCIL-REGULAR SESSION April 7, 2014 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, April 7, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members Court G. Rosen (arrived late), David B. Trinkle, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers-6. ABSENT: Council Member William D. Bespitch-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Ferris, Lea, Price and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch was absent.)(Vice-Mayor Rosen was not present when the vote was recorded.) 232 COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Ferris, Lea, Price and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch was absent.)(Vice-Mayor Rosen was not present when the vote was recorded.) CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned "" property located at property located at 117 and 119 Norfolk Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Ferris, Lea, Price and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch was absent.)(Vice-Mayor Rosen was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. . a 233 TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: The City Manager was requested to provide an update on the dancehall ordinance at a future Council meeting. BRIEFINGS: Washington Park Master Plan Steve Buschor, Director, Parks and Recreation, updated the Council on the proposed changes to Washington Park. He highlighted the following information: Background • Planning Process • 2003 - 2004 • Some of the participants: o Dr. Jeanette Manns o Frederica Monk o Evelyn Bethel o Helen Davis • Long term framework for improvement • 2008 • • Amendment for aquatics/pool improvements The Plan o ®Op orb A n i :7) 4 • tl c C gon 4Z3, F - ipt it 4 234 Mr. Buschor advised that the locations of the football and baseball/softball fields _. would be swapped to put lights on the football field and place the baseball/softball field in closer proximity to Lucy Addison Middle School for their availability and use. He added that the tennis courts in the park were underutilized; therefore, will be converted into basketball courts with the potential of having two covered courts. He further advised that the Master Plan called for the renovation of the two swimming pools that will include amenities that will still offer an opportunity to learn to swim, in addition to splash pools, splash pads and water slides. With regard to the Evans house property, the City has tried to maintain the stability of the structure, by wrapping it in plastic with wooden stays to prevent shifting. Lastly, he explained that post mounted lighting along Carver Drive, N. W., would be added for illumination of that area because it served as a thoroughfare that cut directly through the park and it provides access for children to walk to Addison Middle School. Initial Improvements • 2003 - 2004 o Two playgrounds- $100,000.00 o Restroom, shelter, paths- $100,000.00 o Lick Run Greenway- $432,000.00 o Athletic field lights- $100,000.00 • 2012 o Safe routes to school - $242,000.00 Total - $994,000.00 Funding • 2009 - 2012 o No project funding from Parks and Recreation capital • 2013 - 2014 o Began to build funding back • 2015 - 2019 o Parks and Recreation planned funding for system-wide capital improvements: • FY15 - $1,000,000.00 • FY16- $1,000,000.00 • FY17- $2,500,000.00 • FY18- $2,500,000.00 • FY19 - $2,500,000.00 235 • Next Steps • Community Meeting o Confirm/re-affirm plan content o Identify priorities o Incorporate into overall Parks and Recreation Funding strategy for capital improvements for FY15 and beyond • City Council July/August F 9— ,u LI V' • II 1 ate. ?� vl.6 moo i (. CI' 1 ,.j "vim° oo `b t "Ln c /T :,, ..moo 'av• j � r, *ft,. ma _- ._ (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Lea clarified that the City was not eliminating Washington Park, but merely enhancing the park. At this point, Vice-Mayor Rosen entered the meeting (9:07 a.m.) Council Member Price commented that the community meeting was well received and that she has heard positive comments with regard to the admission by the City that a mistake was made and steps have been taken to rectify the problem. She also inquired about the steps involved to get input from youth on the project. R. Brian Townsend, Assistant City Manager for Community Development advised that staff is with the Principal of Addison Middle School and the tennis organization at Lincoln Terrace Elementary School to evaluate the best means to receive input from the students. He further advised that a larger community meeting will • H be scheduled that will include a youth component as well. 236 Council Member Lea reiterated that communication was most important in going forward and that the public expected Council to follow through on plans in a timely manner in an effort to maintain the confidence of the citizens. Mr. Townsend replied that although the economy continues to fluctuate, the current update to the Master Plan involved strategic improvements to maintain neighborhood parks and does not include any large projects depending on 25 or $30 million to complete. Council Member Lea inquired about the placement of two additional covered basketball courts; whereupon, Mr. Buschor advised that the upper tennis courts would be converted into basketball courts with two of those being covered for year round use. The City Manager added that the Plan would be shared with the community as well as youth to learn of their priorities and receive feedback with regard to the relevance of the plan. He further commented that the United States Tennis Association (USTA) determined that over 87 percent of all City tennis was played at the River's Edge Complex, in addition to the development of tennis courts at Eureka Park. Council Member Price inquired if the information on the Washington Park Master Plan could be found online; whereupon, Mr. Buschor advised that the information could be accessed by visiting the City's website at www.roanokeva.gov and clicking on the Department of Parks and Recreation webpage. Council Member Trinkle asked about the size of the proposed new shelter; whereupon, Mr. Buschor indicated that in speaking with residents in the area, the new shelter needed to accommodate family reunions. He estimated the shelter would compare in size to the shelter at Countryside Park and would include electricity and water. Mr. Buschor offered the assurance that Council would be kept apprised of community meeting dates and details of the project through updates. Council Member Lea insisted that Troy Eichelberger be kept apprised as well; whereupon, Mr. Buschor advised that Mr. Eichelberger attended the community meeting and commented that he was pleased with the proposal. There being no additional comments, the Mayor commended the Department of Parks and Recreation and advised that the information would be received and filed. s 237 FY 2015 Budget Development The City Manager provided an overview of the strides the City had taken to combat the ongoing recession. He stated that the City reduced spending and staffing by 10 percent; increased funding to education; reduced capital spending and refocused on major infrastructure, bridges, roads, storm water, maintaining major assets, schools, libraries, recreation centers, and Countryside Park; invested in new ways to grow the economy; increased the lodging tax and dedicated it to the Convention and Visitors Bureau; and formed strategic partnerships working closely with the Industrial Development Authority, newly created Broadband Authority, Police Training Academy, which is shared with Roanoke County. Amelia Merchant, Director of Management and Budget, and Ann H. Shawver, Director of Finance, highlighted the following information regarding the FY 2015 Budget Development and Capital Project Planning: Agenda • FY 2014-2015 Budget Update • Capital Project Planning • Cash Funding for One-Time Expenses • Follow-Up Items • Next Steps BFO Process Update • Where We Are Now o Priority Teams have completed recommendations and presented to Budget Committee o Budget Committee is engaged in balancing deliberations • Next Steps o Council feedback o Budget Committee final balancing activities o April 21st - Presentation of Recommended Budget to City Council Assumptions • Implementation of Stormwater Utility • No tax rate increases • No salary increase • No service reductions The City Manager commented that it was extremely difficult to recommend no salary increase because City employees work very hard and were deserving, unfortunately, in a year with no revenue growth an increase was not possible. 238 rig Price of Government Revenue Estimate by Major Category Fiscal Year 2015 mummna vYe•rt 2a t 1vu mbn•wmm•nb1 • OR•n•naiwne La• - - hi U1II .2 11 .• ... aw•/penu• 11.1 •.•.. ., LuW 1 218.0 a _ Reuenuesstablewhencorrparn gtheFY15 estinatetotheFYl4Adopted Budget 5 $954,000 Decrease in FY15 Revenues from March 3, 2014 Estimate FY15 $Grovth/ FY15 Estivate (Decline) tirrte asof 3/3114 as of 4!7/14 General Property Tax $ 105.730000 $ (1O1.07J) $ 105529000 Other Local Taxes 74272,000 (347000) 73525500 Permits Fes and licenses 1,100,000 3,000 11711700 Fines and Forefeitures 1320.000 1,320500 Revenue from Use of Mon esrPropedy 142500 - 142500 Health andweiare Funding from Commonwealth 28580000 284:80000 Other Funding from Federal and State 38$19.000 (23.070) 38593300 Charges for Servics 8552.000 (71,000) 8581000 Internal Servcs 2,405500 (180,000) 2285000 Other Revenues 584000 - 584000 Total General Fund Revenues $ 260967,000 $ (354,000) $2880,013500 B The Director of Finance indicated that General Fund revenues were down $954,000.00 and parking activity was moved to the parking enterprise fund totaling approximately $239,000.00 worth of revenue and expenditures. She continued stating that within the major categories of decline, local taxes had dropped as well as general property tax and internal services; and added that some growth was anticipated for personal property taxes, but in the area of other local taxes two items contributed to the downward decline in revenue estimates being sales and communications taxes in which both were collected by the Commonwealth then remitted to local governments. y 239 • In response to an inquiry from Council Member Trinkle with regard to the comparison of taxes, the Director of Finance replied that when something that made up a third of total revenue was not growing or slightly declining it created a big challenge which was the case for Roanoke, but compared to other localities Roanoke was in better shape with housing values and real property stock and future growth could be expected. Folowing additional comments, the Director of Finance continued with the briefing: FY15 Revenues Compared to FY14 Adopted Budget FY14 $GroWO! FY15 Esti mate Adopted )Decline) as of 417114 General Property Tax $105,388/300 $ 241,000 $ 105529,[00 Other Local Taxes 74,518/3CO (13,00) 73525.000 Permit Fees and Licerses 1,03413C0 1370 ) 1.171.020 Fines and Forefeilures 1.582500 (272,000) 1$20,000 Revenue from Use of Money/Property 214500 (72/300) 142,000 Heath and Welfare Funding from Commorwwealh 27,345500 735,000 28/380,000 Other Funding from Federal and State 38,377p00 21g,® 38596,000 Charges for Services 8.588/300 78000 8581,03 Internal Services 2,507500 (222,000) 2285,000 Other Revenues 560/300 34,000 584000 Total General Fund Revenues $261,033500 $ (20,000) $293513,000 7 FY15 School Funding M1M>v .1&.M e. I insiwt Colin.lr.rt.>ra.. [...M 1 eI [R W I I.n..s.pa I 1Yrnrrvi WI u[ x.rmgq fl r.LermS..N r..eIN+.11 ca me r I.pa.W Canape 1rl Fnwr:iNwe SNMrMYraW came vlpv.W nr.W_ 11...rac iuyw. aae Inuit. "6641 sent »IM N4W .IS/M "06 iMW rn.I.. . rasps ...NM 416.88 ,sqW . 'Sta. •.se{eM s[.MN S>M PMnnn..ele.r. ,RW npp rw.M��.l..n ,nq ,il4W .n.sep •.IMNa 1.44.1 ise I.Y,..An.nr Lay..•I.NrY4.A.Silvdld rl4foW 00.I.000 Ira MN ilSgylp •Y,plt Ale . W near..sou ]T:(LZC 3 ?I..SC l �S ,, =Mr I 1388( dle s- 8 r • 240 Ms. Shawver advised that bottom line was a decrease in funding of about ..t $200,000.00 from FY2014 to FY2015 about a .3 percent decline tying back to the declines driven by the sales and communications taxes. Revenue Adjustments/Enhancements Fee Title Current Proposed Fee/Rate_Incremental Description Fee/Rate Revenue Virg le Is Stine*r Sfl WIMP Per WO= CalkcW.at Vale Matageme It Program {EB:SIR peen Mikes Mltt (1.SSIP)Permit leeealce {la..:lOar-AC I time iv Fees i3...S:See-10kG i mlpcne tie :be {aa.o:1omc-MAO (ae) tb y ne . :xiAC-mc Pla-MAC• Ste)Pala-MAC WIMP I S I m; • SFa ▪421:10/AC- :MAC Arc {QM:trra -9rc Mr;•mne-IC. WIMP Wel el:SI e caw PS le f - f]l er0.0 d {ale::la9C-9M ▪.50:MAO-1mlO 0 Revenue Adjustments/Enhancements (Continued) ., Fee Title Current Proposed Fee/Rate Incremental Description Fee/Rate Revenue load at Zoe leg Appeals, Pat]directly I!1 $1:5 $15,103 Process olaege 11 Rome leg,Street Alley 4plkaet ccuerleg tee costar Adlerds leg Fees *galalberibemeett Ar 44p11caet Police Ott Dlr PilItgs $L $40 Aro1R:em 470,131 Regbeal rgett 2leg $35 $45 Arslpemson lobe/rats tirott- $15 Arslon 1o11Ce duly police Men Ott Street Panblg W.0;6.1t days $16; 15+da,,$ B] A/Jlstreg Res t.alge Violate tat PalIPeet $15;11+dais bltl otstreet padmg Fees ub6tloe lat pained *es Stummtr Milk Fee B1 $D per Ms/of Inpembus $jmfIIl At]rybeal rein le b s max prakle Ar Ilcreased malt*latCe of simmer mkt 10 5-- ..r 241 She indicated that the proposed revenue adjustments and enhancements .— included the Virginia Stormwater Management Program previously handled by the State, but beginning in FY2015 it would be handled by localities to generate about $60,000.00 in revenue to the City; advertising fees previously paid directly to the newspapers, but in FY2015 the City would impose a fee and in turn pay the advertising fees which would be a wash and have no impact on the City's bottom line; update the hourly rates of off duty officers to align with regionalization of rates imposed when Roanoke Police or Sheriff employees perform off duty work for other entities; update the late payment fee for off street parking violations to make it consistent with on street parking violations; and implementation of a storm water utility fee. In response to an inquiry from Council Member Ferris about a discussion with business owners regarding the increase in hourly rate for off duty officers, the Director of Finance replied that the increase was just to bring the City of Roanoke up to the same level as other area local governments. Following additional dialogue with regard to the hourly rate of off duty officers, the matter was referred to the May 5 Budget Study. At this point, Ms. Merchant continued with the briefing: City of Roanoke Vision and Priorities The City of Roanoke is a safe,caring and economically vibrant community in which to live, learn,work,play and prosper. rsaere mammy salt'aid Cana! a trbt buiiess edbar ieedr are met aid promo! eaulroame It old gInaaue a to aid desllA!realm. '`j //I1 ep,Abwpp ¢portn me, t,eaarre Safety�--`�aEconom we proaperll(oroer cum illy /} Ee nice Raiioie's N,,: eaXpnoeal u1611y a as e lb;:, 4,. �,,,___ felt al eiulroemeil tor ce Amalie.Mode,ubait 5.-�.- •\�.-� ��� labig lean lag 111:1 y �LivabilRy \.-�- � ! Education.. P141"F°ses trod!b aad acne idp uN bl b N����% 'arced sera a a tlroegl Ile,ena aid pbc • /�/L�� 1��\ 'laced se aid //L!,%\�>4,� aanmary lilolemeat Goo Infrastructure Government Minn aid belb quint Pttrllee ocepnJaal.1et cost lartatrecnre tataepport campemle galenmeet Nearby resbeatil Human' . $emkes natare:I. :Oa a, ieglbobooa,seaeaan) _/ ervices traiaparei( respoer le. aid aommeroal area,coed liidaatle. Boma be pilot Willie,aid I area Ales. ratt a cartg comm lily tat Mites a regbial aid wl[borana moroacl albt manages tetra Macy pa le plcolllig a social airy iet 11 b Maas Met try are most ue be done. b. . 242 Priority Reconciliation March 3 Offer Offer!Revenue April 7th Offer Total Adjustments Total Education $76,226,652 ($348369) $75,878283 Safety $65,162,555 ($411,013) $64,751 542 Human Services $35,879.932 ($843,698) $35,036234 Infrastructure $20,506,374 ($631,616) $19,874,758 Good Government $16,811,615 ($198,917) $16,612p98 Livability $15,975,156 ($820,286) $1 5,154 X870 Economy $1 ,740,740 ($399,961) $1,340,779 Outside Agencies $6,358,513 ($170,371) $6,188,142 Reserved All ocatirns $26,063,056 ($2,222,755) $23,840,301 Budget Committee Review $3,056,049 ($100,000) $2,956,049 TOTAL $267,788,642 ($6,146,986) $261,633,656 Revenue Projection $260,967,000 ($954,000) $260,013 p00 Out of Balance ($6813,642) ($1,620 A56) 12 Balance Status tr_ March 3 Out of Balance ($6,813,642) Offer Reductions -($4.485,468) Sub-Total ($2,328,174) Base Reductions -($1.422.518) Sub-Total ($905,656) Revenue Estimate Decline ($715.000) April 7 Out of Balance ($1,620,656) 13 . r 243 Reserved Allocations Within the Price of Government: Transfer to Debt Service $13772583 Personnel Lapse(Salary,FICA, Retirement) ($2078533) Budget Contingency $1,291,511 Other(Medical,Dental, 401h,Civic Center Subsidy,GRTC Subsidy, $10,854,840 WIC, Misc Contingencies,Budget Reserves,Line of Duty,Memberships, CCAP, Affordable Care Act) Funding Adjustments: Excess Debt Service funding(base reduction) ($1,000,000) Affordable Care Assumptions(base and incremental reduction) ($564,150) Special Print Contingency(base reduction) ($130,000) Motor Fuel Contingency(base reduction) ($209,000) 14 Budget Committee Review Within the Price of Government: Fleet Capital $1,913,250 Radio Capital $442,799 Technology Capital $600,000 Not Recommended for Funding: Radio Capital(supplemental) $100900 15 r . 244 Education Team _ • Jody Lawson — Finance '� • Katharine Gray— Planning • Angela Arnold — Real Estate Valuation • Steve Buschor— Parks & Recreation • Dr. Matt Hurt— Roanoke City Public Schools • Charlsie Parker— Libraries • R. B. Lawhorn — Management & Budget Education VNthki the Price of Government: Roanoke City Public Schools $74,290,000 Library Core Community Services $1,185,736 Library Services to K-12 $136,749 Library Early Literacy Services $166,020 Summer Reading Camp — $20,832 Exceedsthe Price of Government: Library Core Community Services(temp wages and operating expenses) $27,348 Library Services to K-12(temp wages and operating expenses) $45,991 Library Early Literacy Services(redudion in operating expenses) $5,607 ow.. .a 17 Ms. Merchant advised that three requests exceeded the price of government in the Education Category, but the hope was to restore those items to the budget. Education (continued) One Time Funding: Youth Services Initiative(NEW) $25,000 Not Recommended for Funding: Lifelong Learning(supplemental) $14,000 r- 11 18 r.J 245 Youth Services Initiative • Request: $25,000 • Funded through one-time allocation • Comprised of: o Youth Summit: $10,000 o Star City Reads: $2,500 o Melrose Back to School Festival: $5,000 o Kids to Parks Day: $7,500 Council Member Trinkle inquired as to the anticipated results of the Youth Summit; whereupon, Council Member Price advised that it had been a long time since a specific activity focused on engaging youth, the summit would provide an opportunity to hear the concerns of 250 or more young persons. Safety Team • Bob Clement— Neighborhood Services • Dwayne D'Ardenne — Transportation • David Bell — Sheriff • Venessa Bohr— Department of Technology • Rick Kahl — General District Court Clerk • Monti Lee — Police • Jim O'Hare — Juvenile Justice/ Youth Haven • • Daniel Rakes — Fire/EMS • Sonya Roman — E911 • Paul Workman — Management & Budget Safety Within the Price of Government: Police Patrol $11,225,067 Building Safety $602,755 -Combination Inspector II for Increased Demand and A.ccredtation (1 OPTE) (Supplemental) $57,073 Police Investigations and Support $4,742,597 Traffic Signals $643,842 Police Administrative Services $2,202,054 Fire Prevention/Inspection/Investigation Division $478,648 Jail Operations $13,325,184 Signs and Pavement Markings $643,760 Street Lighting $1,133,989 Emergency Management $87,613 21 w. , 246 P�. Safety Within the Price of Government: Police Academy $600,517 Fire and Emergency Medical Services Operations $16,436,624 Sheriff's Office Operations $3,350,310 911 Operations $3,008,266 Police School Resource Officer $546,507 City Prosecutors $1,621,451 DARE Program $207,775 Roanoke City Victim Witness Program $38,701 Fire-EMS Training Division $517,248, Residential Juvenile Detention Services $947,475 -Specialized Probation Officer(1.0 FTE)(Supplemental) $54,034 22 Safety V14tf1v1 the Price of Government: Drug Prosecutor $48,445 • FireiEMS—Support and Administration Services $740,812 Office of the Magistrate $6,841 Administrative Support of Juvenile&Domestic Relations District Court $32,326 Police Animal Control and Protection Unit $445,223 Administrative Support of Roanoke City General District Court $28,872 Enhanced Community Services(VJCCCA) $72,154 Roanoke Emergency Medical Services(REMS) $100,000 Outreach Detention/Electronic Monitoring $252,730 Support Circuit Court Judges $552,649 23 A, 247 Safety Exceeds the Price of Government: One Time Funding: Regional Fire Training Center Capital Building Maintenance $59,400 Regional Fire Training Center Roof Repair $55,000 Code Book Updates $14,000 Not Recommended for Funding: 24 Human Services Team • Chris Perkins — Police • Connie Carter— Human Services • Jenny Alexander— Social Services • Hilary Kennard — Library • Melida McKee — Parks and Recreation • Lesha VanBuren — Management and Budget • Cookie Wall — Real Estate Evaluation • Paul Workman — Management & Budget 248 Human Services . Wlthln the Price of Government: Social Services—Benefit Programs Division $5,341,157 -Benefit Program Specialist I(2.0 FTE)(Supplemental) $78,740 Employment Services Programs $1,621,696 Social Services—Family Services $14,536,943 Comprehensive Services Ad $10,019,057 Human Services Support $120,613 Social Services—Administration $2,474,913 Probation, Parole and Intake Services $33,778 Youth Haven $424,365 Substance Abuse Counselor(VJCCCA) $55,226 Resource Parent Training $184,226 Homeless Assistance Team HUD Grant-Match 45,320 26 Human Services Exceeds the Price of Government: a One Time Funding: Not Recommended for Funding: Senior Family Services Specialist(supplemental) $48,461 Foster Care Prevention Out-stationed Positions(supplemental)—HUD $92,709 funded Full Time Support Staff for Shelter Plus Care Program(supplemental) $43,461 ($28,068 added to base offer to retain temporary position) 27 Youth Haven • Change in service delivery model o Same services delivered through combination of 2 Counselors and purchased services based on demand • Relocation from leased space • Reduction of 2 positions (Supervisor and Counselor) • • • Partial reallocation of funding for purchase of services • Net reduction of$100,000.00 249 Infrastructure Team • Danielle Bishop — Planning, Building & Development • Jeff Beckner— Fire/EMS • Wayne Bowers — Economic Development • Mike Cosby— Fleet Management • Hong Liu — Traffic Engineering • Roy Mentkow —Technology • Luke Pugh — Engineering • John Schaaff— Facilities Management • Steve Elliott — Management & Budget Infrastructure Within the Price of Government: Bridge Safety Inspection Program $292,951 Street Maintenance $1,202,690 Paving Program $3,478,071 -Additional Contract Paving Funds(Supplemental) $190,000 Bridge Rehabilitation and Renovation $643,275 Facilities Management -HVAC $777,217 Technology Infrastructure Support $1,937,386 Snow Removal $110,826 Development Review&Inspection $248,428 -Combination Inspector I (0.6 FTE) (Supplemental) $26,077 Facilities Management -Mechanical Maintenance(Electrical,Plumbing & Welding) $694,504 30 250 Infrastructure (continued) Within the Price of Government: Fleet Maintenance and Repair $2509549 Fleet Motor Fuel $69,314 Facilities Management -Bldg Maint. Division Contracts&Service Agreements $463,345 Median and Right of Way Landscape Maintenance $1,263,173 Radio Technology Support $656,079 Sidewalk Repair&Maintenance $319,944 Environmental Compliance and Best Management Practice $216,950 Facilities Management -City Utilities and Work Order Management $1,057,418 Civic Center HVAC Required Frequency Preventive Maintenance $68,182 Map and Graphics Production $94,757 31 P-4* Infrastructure (continued) Within the Price of Government: Facilities Management -Structural Maintenance $678,444 Library Technology and Innovation • $22,600 Facilities Management -Municipal Complex Maintenance $534,737 Capital Project Management Services $702540 Alley Maintenance $427,575 Geographical Informations Systems $333,377 Facilities Management -Custodial Services:Cleaning of City Facilities $683,180 SIAM Containers and Distribution $105,016 Parking Garage Preventive Maintenance $36,741 32 t� 251 Infrastructure (continued) Exceedsthe Price of Government: Fleet VehicleWash Program $30,412 One Time Funding: SNM Automated Container Replacement $92,333 Capital Building Maintenance $114,000 Fleet Capital $200,000 Technology Capital $100,000 Capital Project Contingency $260524 Not Recommended for Funding: Paving (supplemental) $190,000 Virginia Department of Transportation Capital Projects—Local Funding $195,100 (base reduction) Environmental Compliance—Administrative Assistant Ill (supplemental) $36,941 SINN Containers and Distribution (base reduction) $22,684 �� ss Good Government Team • Debbie Moses — Parking, HRCC • Katie Davis — Finance • Greg Emerson — Commissioner of the Revenue • Kennie Harris — Technology/GIS • David Hoback— Fire/EMS • Dustin Jackson — Real Estate Valuation • Tim Spencer— City Attorney • Valerie Staten — Planning, Building & Development • Michele Vineyard — Human Resources • Steve Elliott - Management & Budget 252 Good Government Within the Price of Government: Real Estate Taxation $1 592,121 Permit Center $216517 -Development&Building Coordinator I (1 0FTE) (Supplemental) $33,252 Personal Property Tax Administration and Motor Vehicle License $867,744 Taxation Programs Commonwealth of Virginia $181,255 Risk Management and Worker's Compensation Administration $764,356 Business License Taxation $313,293 Safety Training/Loss Prevention and Control $72507 Set Of f Debt Collection Program $55507 Miscellaneous Revenue Collections and Administration $107513 Human Resources-Salary Administration $207,229 Other Local Trust Taxes $147,347 Auto and General Liability Claims Administration $61,255 35 Good Government (continued) Within the Price of Government: Budget Administration $137527 Human Resources-Employment Services $297,508 Handle Collection of Court Costs and/or Fines for the Roanoke City Courts $85,306 Fund Accounting&Financial Reporting $611,417 City Council $242,381 Conduct of Elections-Local/State/Federal $238,265 Board of Equalization $11533 Performance Auditing $433,498 Voter Registration Services $119,194 Coordinate Annual Independent Audit of City CAFR $155,322 Human Resources-Employee Health Services $631,372 37 •. w • 253 Good Government (continued) WRhin the Price of Government: Technical support and administrative services to Constituents $437,762 Human Resources-Employee Training&Programs $441,396 Public Information: Make City News Accessible and Promote the City of Roanoke $149,235 Contract Management Services $88,111 Capital and Financial Planning $168,803 Audit of Sheriff's Office Internal Controls $3,200 Provide Management, General Administrative,and Departmental Support Services $163,429 Fraud,Waste and Abuse Hotline $58,719 Travel Policy Administration $28,044 RVTV: Roanoke Valley Television $218,466 Parking Contract $8,400 38 Good Government (continued) One Time Funding: VML Conference(host city) $75,000 Registrar—precinct realignment,printers for electronic pollbooks,optical $80,397 scanner and ballot container,additional temp wages Clerk of Circuit Court—records management PC and hardware $25,000 replacement Grant Match Contingency $100,000 Not Recommended for Funding: Public Information:Make City News Accessible and Promote the City of $30,500 Roanoke (base reduction) Management and Budget—Customer Service Coordinator $67,176 (supplemental) 39 Ms. Merchant pointed out that the requests of the City Registrar for precinct alignment, equipment upgrades and additional temporary wages were added to the budget. 254 Livability Team • Chris Chittum — Planning • Joseph Klein — Libraries • Nicole Ashby— Parks & Recreation • Priscilla Cygielnik — Engineering • Rebecca Grenoble — Real Estate Valuation • Kenny Lang — Solid Waste Management • Mary Lou Puritz— Libraries • R. B. Lawhorn — Management & Budget Livability Within the Price of Government: Planning &Urban Design Services $812,806 --Combination Inspector I (0.3 FTE) (Supplemental) $13,038 Traffic Engineering,Transportation Planning,and Project Management $545,036 Urban Forestry $858,409 --Urban Forestry Requests(Supplemental) $2,000 Code Enforcement $1,110,628 Libraries—Books and Materials $597,001 --Increase in publications&subscriptions(Supplemental) $20 000 Landscape Management $981,890 - --Landscape Management Requests(Supplemental) $41,722 Park Management $886,410 . .,. --Park Management Requests(Supplemental) $36,363 Neighborhood Library Services $1,175,985 SWM Recycling Collection $426,398 41 Livability (continued) Within the Price of Government: Community Recreation $839,510 Outdoor Education _ $566,656 SVVM Central Business District Trash/Recycling Collection $207,567 SAM Collection Inspectors $190,239 Athletics and Aquatics $916,136 SARA Trash Collection $3,056,339 HUD General Administration&Internally Operated Housing Programs $25,750 Neighborhood Support(Office of Neighborhood Services) $116,575 SIAM Physically Challenged Service $192,021 42 255 Livability (continued) Exceeds the Price of Government: Community Sustainability Programming $217,440 S+4M Brush Collection/Leaf Collection $302,896 SAM Bulk Collection $913,482 SM1 Operations(Call Center) $102,573 One Time Funding: Greenways and Trails $200,000 Not Recommended for Funding: Planning&Urban Design Services(supplemental) $73,288 Supplemental Urban Forestry Requests $38,568 Code Enforcement(supplemental) $19,350 Libraries—Books and Materials(supplemental) $60,000 43 Livability (continued) Not Recommended for Funding: (continued) Supplemental Landscape Maintenance Requests $12,000 Supplemental Park Management Requests $159,771 SVVM Recycling Collection(overtime) $9,689 Supplemental Community Recreation Requests $52,659 Supplemental Outdoor Education Requests $37,000 SVMA Central Business District Trash/Recycling Collection $51,754 (supplemental) Supplemental SIAM Additional CBD Sealed Compactors $174,721 Supplemental Athletics and Aquatics Requests $20,493 44 Council Member Lea asked about the specific requests for athletics and aquatics; whereupon, the Assistant City Manager for Community Development advised that the requests were related to creation of additional new programs in those areas. 256 Aquatics • Schedule: o Each pool operational for 8 weeks • Early Morning: Swim Teams • Mid-Late morning: Programs • Afternoon: Recreational swimming • Programs Offered: o Swim Camps: 23 o Swim Lessons: 24 o Lifeguard Competition: 1 o Water Volleyball: 1 • Total Attendance: 13,226 o Swim Teams: 3 o Non Profit Groups: 13 Net Subsidy: $82,036.00 o Operating Expenditures: $112,284.00 or $8.43 per user o Revenues: $30,248.00 • Additional cost to operate each pool 6 days per week: $60,000.00 In response to an inquiry from Council Member Ferris with regard to partnering with nonprofits for the use of Municipal swimming pools, Mike Clark, Parks and Recreation Manager, advised that nonprofit daycare centers used the pools during ^� public hours and paid a reduced rate of$.50 per child and $1.00 per adult supervisor. Council Member Lea commented that the consistent complaint was that people could not utilize the pools because of all the programs except for certain times like open swim. Mr. Clark explained that open swim was the most expensive time at the pool because of the number of lifeguards needed onsite and that the operating costs were lower during the program times for swim lessons and water polo. Council Member Ferris inquired if the YMCA had an interest in operating the pools on the off days; whereupon, Mr. Clark advised that the YMCA was approached on the matter and expressed no interest in operating the swimming pools. He further advised that in 2009 during the depths of the recession the City was to close the pools completely and instead opted for a three day, per week, per pool operation as a way to keep them open. The City Manager suggested that perhaps the matter can be discussed at Budget Study and staff could approach the YMCA again and bring back any additional questions. 257 Economy Team • Frederick Gusler— Planning • Marc Nelson — Economic Development • Dale Barker— Fire/EMS • Jane Conlin — Human Services • Dwayne Hall — Real Estate Valuation • Mary Ratcliffe -- Finance • R. B. Lawhorn - Management & Budget Economy (continued) Exceeds the Price of Government: One Time Funding: Percent for Art I $38,900 +t Not Recommended for Funding: 49 Economy Within the Price of Government: Business and Workforce Development $1,085,681 Asset Promotion for Economic Development $66,956 Asset Development for the Economy $110519 Brownfield Redevelopment Program $27,557 Percent(%)for the Arts(staff support) $18,555 Asset Development for Economy and Education—Roanoke Arts $31,411 Commission 48 r 258 Outside Agencies Team • Sheila Umberger— Libraries • Bob Bengtson — Public Works • Tiffany Bradbury— Fire/EMS • Dan Callaghan — City Attorney • Rob Ledger— Economic Development • Jillian Papa — Planning, Building & Development • Donna Smith —Technology • Steve Elliott— Management & Budget Outside Agencies Within the Price of Government: Blue Ridge Behavioral Healthcare $448,890 DRI -Special Event Coordination $135,000 Health Department $1,475,000 Mill Mountain Zoo Funding _ $33,120 Regional Center for Animal Care and Protection $736,000 --Operating funding(supplemental) $127,203 r Roanoke Valley GreenwayCommission $41,010 Virginia Western Community College -Scholarships&Capital Support $10,579 Western Virginia Education Classic $3,600 Roanoke Regional Chamber of Commerce Small Business Development Center $10,000 Roanoke Valley Convention&Visitors Bureau $1,455,375 Center in the Square $285,760 Roanoke Regional Partnership $204,186 51 • 259 Outside Agencies (continued) Wthin the Price of Government: Total Action for Progress $160,000 Market Building Support(resumption of operating support) $150,000 Roanoke Arts Commission $269,220 Human Services Committee $409,052 Taubman Museum of Art $70,000 Roanoke Community Garden Association,Inc. $10,000 Virginia Amateur Sports — $60,000 Virginia Cooperative Extension $67,267 Miss Virginia Pageant $9,600 NCAA Championships for the City of Salem $2,880 Roanoke Valley Sister Cities $10,800 Roanoke Valley Horse Show $3,600 52 Council Member Ferris asked of any funding changes to the Virginia Cooperative Extension and Roanoke Community Garden Association, Inc., because he was under the impression that the contribution for the community garden was a one-time contribution; whereupon, the City Manager indicated that both were funded at the current level and that the Roanoke Community Garden Association, Inc., expanded their services and with the Raleigh Court Garden up and running the $10,000.00 provided operating support. Council Member Ferris further inquired if the income balance sheet was available for Roanoke Community Garden Association, Inc. The City Manager replied in the affirmative and pointed out that the matter would be added to the Budget Study agenda. 260 Outside Agencies (continued) Not Recommended for Funding: Blue Ridge Behavioral Healthcare(supplemental) $193587 Roanoke Regional Chamber of Commerce Small Business Development $2500 Center(supplemental) Center in the Square(supplemental) $7,230 Taubman Museum of Art(supplemental) $30,000 Roanoke Community Garden Association,Inc.(supplemental) $10,000 Virginia Cooperative Extension(supplemental) $12,679 Miss Virginia Pageant (supplemental) $2,400 Roanoke Outside Foundation (facility feasibility study) $40,000 Roanoke Valley Sister Cities (supplemental) $920 53 .s Council Member Ferris asked what was included in the $12,679.00 not funded for the Virginia Cooperative Extension. Ms. Merchant replied that additional funding was requested for an anticipated pay increase from the State for employee salary increases as well as funding for an Agricultural and Natural Resources position, which was cut several years ago. She noted that staff had been meeting with the Cooperative Extension as well as with representatives from Roanoke County over multiple months to discuss the requests and share with them the budget balancing process, the City's intention to level fund and offered the opportunity for them to speak to Council about their request. 261 Outside Agencies (continued) One Time Funding: YMCA $100,000 Virginia Museum of Transportation $100,000 Jefferson Center $100,000 Arts Endowment $250,000 54 • Council Member Lea asked if the proposed arts endowment funding was to be matched by the private sector; whereupon, Council Member Trinkle advised that currently the private sector was establishing the fund and intended on investing at least $250,000.00; and added that although it was not referred to as a match it would be the unwritten rule; and to also keep in mind that in previous years he added that $600,000.00 or more had been allocated to the arts, so $250,000.00 was a substantial reduction due to the constraints of the budget. The City Manager advised that as obligations were completed with the YMCA, Virginia Museum of Transportation and the Jefferson Center, it would provide opportunities along with other sources to grow the fund with the goal of $500,000.00 a year with private match to address some of the sustainability issues with not for profits and cultural organizations. He added that the $250,000.00 would be paid using one- time funds. Council Member Lea expressed concern with the condition of the budget and allocating $250,000.00 to the arts endowment when the City was unable to fund employee salary increases and asked if the figure could be negotiated. 262 Vice-Mayor Rosen concurred with Council Member Lea and commented that he could not support putting $250,000.00 in an arts endowment when so many items were not recommended for allocation due to budget cuts and that the private sector should match the funds first; whereupon, Council Member Trinkle advised that it was not his intention to imply that the private sector would not match the funds when in fact it was prepared to put money into the endowment, but it did not want to create another private fund if the City chose not to participate. Vice-Mayor Rosen suggested a written agreement with the private sector stating if they raised a certain amount of funds, the public sector would match that amount. Council Member Trinkle replied that although that idea was previously considered and was not well received, he would submit it again to the private sector for reconsideration. The City Manager suggested that the $250,000.00 be reserved and the matter be added to the Budget Study agenda for further discussion. Council Member Lea reiterated that he struggled with the concept of telling employees no salary increases for FY2015 and then allocate $250,000.00 for an arts endowment; whereupon, the City Manager interjected stating that the $250,000.00 were not one-time funds and he would not recommend it be used for an ongoing cost, such as a salary increase. Following in-depth dialogue with regard to the allocation for the arts endowment, the matter was referred to the May 5 Budget Study for further discussion. Priority Summary \MtIin Priced Exceeds Price Goverrmert of Gouerrvnert Total Educaicn $75799337 $78,948 $75.878783 Safety $84,751542 $0 $84,751,542 Human Services $35036234 $0 $:6,038,234 htastreaure $19044348 $30.412 $19,874768 Good Government $18012098 $0 $10,812888 lieebilty $13018,479 $1,530.391 $16,154,870 Economy $1340,779 $0 $1,340,770 Outside 89eicies $6,188,142 $0 $6,188,142 Reserved $23840301 $0 $23,840,301 Budget Corrnittee Review $2$56049 $0 $2,956,049 Tdal $259,987$07 $1,645749 $261.633.656 Revenue $260,013,000 0t of Balance ($1,620,656) •-•11 55 . .r 263 Potential Balancing Strategies Final Revenue Review Funding of Reserves growth $250,000 -current contribution 01$875,000 Greater Roanoke Transit Company(GRTC) subsidy $50,000 -current subsidy of$1 3M Operating Capital(Fleet Replacement, $450,000 Capital Building Maintenance base) Street Paving growth $190,000 -current allocation of$3.510 Motor Fuel Affordable Care Act 56 Ms. Merchant advised that one potential balancing strategy was not to grow the reserve budget by the $250,000.00 incremental amount; whereupon, Council Member Ferris inquired if that would affect the City's bond rating by Standard and Poor. The Director of Finance advised that fortunately the City was on a multi-year plan for funding reserves which was important to the rating agencies, but in order to work within the budget constraints the long term must be kept in mind. She added that she would urge the Council to continue growing funding reserves, but when revenue growth was minimal the growth of the reserves may have to be curtailed. Capital Project Planning • • Maintain Current Capital Assets • Infrastructure Investment for Economic Development and Livability o Bridge Renovation/Replacement o Curb, Gutter and Sidewalk o Streetscape Projects o Storm Drains o Civic Center o School Maintenance • Targeted Livability Investments o Parks and Recreation Master Plan o Libraries • Investments made within parameters of debt policy 264 Debt Issuance Planning FY 2015-2019 woyo! 11010 2016 2017 20111 2019 Teti IC I6 i sawn i £15112.5122 i 5511022 i s i SatIge I 221.SIIII1 0168 1k minion 34R6m 5Ft4® 6420® 3100.® 329An 22704® 6aay Heeler Pen 3®3620 74157)2E 279110 ZITORL scorn 11}4® MR Sash Pin 1jlq® 1n® ;sown ;4T(L{L 2520.20 9 Put Cmtr urn= intam UM= Ifl ljmjm 5= 9T0eaermaepanael 1,193,011 1,19yID 1,1E100 1,124201 1,1211/0 5,010® OS.afitr fl Wreak 1j1L09 115113E 1j11D0250 1¢b(W 11511120 SjmmII1 Reel Elopes - SQO.m - 520® - 11514¢0 fie Midi".laser Pt 7501120 - - - 5.51:01113 5,T&k 911Cerlr Z513.110 - - - - 244011 raserpa b Masa/Le =Wm 251151E S$q® 9amaa 25114® - - 215115122 Tbtl i 220131103 i 24,121¢1 i 9R44513n i 1551g1m i 19,1101II1 i 14.114011 ails 9586 SWS 9rit. 9196 58 Ms. Merchant advised that in prior budget discussions, $1 million was allocated for the broadband project, but as it progressed the $1 million was not issued as previously planned so an additional $1 million would be issued in 2015 totaling a $2 million commitment with issuance planned for 2015 instead of 2014. Mayor Bowers inquired as to what was the City's other costs after investing in the repair of the culvert; whereupon, the City Manager advised that the City will have a portion of the cost for a passenger rail station for either construction of a station or renovation of an existing site. FY 2015 Cash Funding for One-Time Expenses l•sme amount excess M1Ee4 Abe 11111,0 SI 399,Sl avomta,OCmlm 11111 bane Wiese Me f2112lID TOTA L PINGING fi1,Nl,!!1 op1S1 OISFYltll MIOYreI `MCA 0iIba1CMe valley 011015 MUM NO S1m Im VIgl1®YInmm oYTClspalaeoa(210 0(6 N54ine It) 51m1m it*rpm Cn\1010015 Nalbelt) 5101120 AR Clamed 5220/22 TOTAL FUNDING 1310,000 ;Met Afluet G ee mews all TON San LOU Ole TM*Feld NCI 9560$6e Pe IX ItAt W Ara S75 NM 0•a010tLZla0.O/ Stm® CylaTPM.OtC01■ge1W $220203 CapialB.laap Labe laice.Plat Aepeceme st Te0110bg/CapIa1.5R e1 Pal119, o ee Opt no 0..Ttne ape lets mum TOTAL 59 265 Civic Center Capital Plan • FY15 o Phase Ill - Plaza Waterproofing o Coliseum Seat Replacement o RPAT Lighting • FY16 o Restroom Renovations — Coliseum o Coliseum Sound Replacement o Coliseum Painting • FY17 o RPAT Restroom Renovations o Coliseum Box Office Renovations o RPAT Rigging System Replacement • FY18 o RPAT Dressing Room Renovations o RPAT Stage Replacement o RPAT Curtains Replacement • FY19 o Parking Lot Lighting Replacement o Parking Lot Resurfacing RCPS Capital Proposed Work Program • FY 2015-FY 2019: $30.235M • Summer 2014 - $6.3M o Round Hill Expansion and Renovation - $4.7M o Virginia Heights HVAC Replacement - $1.5M o Westside Water Control - $75k • Summer 2015 - $8.9M o Round Hill Expansion and Renovation - $7.7M o RCPS-wide T12 to T8 bulbs and ballasts - $750k o Patrick Henry Stadium Turf Replacement - $461 k • Summer 2016 o Round Hill Expansion and Renovation - $3.5M o Crystal Spring HVAC Replacement - $1.5M • Summer 2017 - $5M o Fallon Park Renovation and Expansion - $3M o Highland Park Plumbing Upgrades - $500k o Preston Park Plumbing Upgrades - $500k o Ruffner Roof Replacement - $1 M • Summer 2018 - $5M o Fairview Renovation - $3M • o Fallon Park Renovation and Expansion $1.5M o Fishburn Park Plumbing - $500k 266 Council Member Trinkle asked how long the turf at the Patrick Henry High School stadium would last; whereupon, the Assistant City Manager for Community Development advised that it should last about seven years. Vice-Mayor Rosen commented that the School Division needed to provide an explanation of the estimates for the Roundhill Elementary School Improvement Project; whereupon, Council Member Ferris concurred in the comment. The City Manager advised that the May 5 Council Meeting 9:00 a.m. session was a joint meeting with the Roanoke City School Board for discussion of those items of mutual interest. Next Steps • Budgeting for Outcomes: o Budget Committee deliberations to balance recommended budget • Capital Planning: o Final capital plan recommendation • Recommended Budget Presentation —April 21, 2014 • Public Hearing —April 24, 2014 • Council Briefing/Budget Study— May 5, 2014 • Budget Adoption — May 12, 2014 .-.. The Mayor thanked Ms. Merchant and Ms. Shawver for the presentation and advised that the briefing would be received and filed. Citizen Survey Dr. Susan Willis-Walton, Co- Director, Virginia Tech Center for Survey Research, reviewed the citizen survey information based on a random sampling of approximately 606 citizens: City of Roanoke 2013 Citizen Survey Conducted by: The Virginia Tech Center for Survey Research Methodology • Random Sampling Design • Survey Instrument Focus: New Items and Methodology • Dates of Administration: August 15, 2013 - November 22, 2013 • Survey Pre-test • Survey Administration Via Telephone (Random Digit Dialing) • 606 Completed Telephone Interviews • Sampling Error: ±3.6 percent 267 Respondent Demographics --- ----- 2005 2007 2081 2013 P9070140 Ra+VWeab Rnflcte Iln0S018 RnpMeeeu GaM 52.7%Fenulc. 616%Fmuk, 658%Fatk; 631%Frmsk 59.2%Fenuk 47 3% 36.4%Mak 34.2%Mak 162%Mak 402%Melt ,Age 507%540ylt 238%40 yrs. 22A%<40 yn 13.0%40 yn 23.8%40 yrr 493%407 ya 762•.%40 yn. 776%40<yn. 114.0%404 yn. 76.2%40'yn Pre 169%Block _._21.1%Black 240%81ek 111,5%black 22 1%Black 66.5%What 759%Mule 695%W69e 74.11%While 611 3%11160 1.9%Othcr 3.0%016cr 6.5%Other 4.2%Oita 7.1%(5h97 Income 670%<150.000 667%r 150.000 67,0%<550000 50.7%r 150,005 22%<550,000 33.0%S50.0004 11.3%550,000. 33.0%530,0' 491.55000H 319%550.00. 2013 Roanoke Citizens Survey Respondent Incomes Lai 0s 1S IS010 acmes 115.OAN Is Ilan S?SAA 100 BvmM V 1100 m41u IM WAD 90 �o S35.0A M IS ma S50¢0 70 Berl MAO m 4u 36m 175016 60 Bm.®MOOD 6t4 3106005 50 Qv SIW010 40 30 20 ILO „, me I tS2 10 I CU 7 1 B Percentage 0 r 268 Citizen Ratings of Quality of Life in the City of Roanoke 100 - ' 90 flail; •1001 0203 029406 80 my lnA nA 70 60 02007 02651 1013 N ]0 5N• AlO 1IU 116 t0 to L_T 24242424 uAlu E aellent/GMOd FW/POOr Danz luowiRRON -1 • Citizen Agreement on Roanoke Strategic Issue/Question Survey Items 2000-2013 24•1 2402 MN MO MT 2111 113 N eibb"""In 6184 66N° III NA NA NA M3 MI N3 II so An. OYl6°.6.W N6 LAMAS raml...l 655 NA 79.0 NA 79 6 74.0 $63 HJ nods'Ad W'tella. Clegentroma view n1YPe1 Wenb nosoinmeri w a. .SM NA NA NA NA 15] 61.6 Rl Na 5x16161 is...SSA anan noes Alen IS 6a6Se M Oeaaaaa SSIN 6" - lrl AA 77 ll6 77 AS IW eun/a&lnnY.YMWR eM Week rteMC ' Ili"Y Ind wh2"°°156.W 75A NA 11.0 NA 749 70A 711 IAA 6M6YMp IS tabs Clly Anemia den eJ 1 Arad Arad W WNWedaune5 claw oam cm f 15.1 NA 041 NA 630 410 711 70.0 •is IIS.. .N6.55iO.a.. 3 - . .a 269 Citizen Agreement on Roanoke Strategic Issue/Question Survey Items 2000-2013 (continued) r_.— IM IOa SW NC 1101 MS 3M 1011 au rs --e 6b -a W w PIPI IIIM III Ulty get•roter Or•OSE 1.1.n1 . 71O ®®®MPI�W44W—O ES Mao o nM s HOS who 1100. 66 .V 6 ne11� 14wI� ��m���� al ' - EXw In the IWSW I.pvnwtl. 619 Ira.al Wagon sellsairsas. pl pipipipiplpi oo.r..a6eann Ma[IOWa6nN ®®®®®®EJ yM Nb b 6NYtle •IIT.rfborn 00100.0. Level of Citizen Satisfaction With Overall Quality of City Services: 2000-2013 Very or'Somewhat'Satisfied loos 95.0 900 910 885 85.0 870 849 85.8 85.6 83.8 80.0 81 1 75.0 2000 2001 2002 2003 2005 2007 2011 2017 +Vm'or Somewhat'Satisfiai 4 . .. 270 2013 City Service Ratings Compared with Importance of Service Ratings ky City Service R�ilm Irr ce m [ aenp lb.911 mama cot cede( 13.9 137 kra.1e.'y meal wakes a mdse 931 f1J Se paean wan Ste Palk area emir IS papa. 164 1V Meekly an natal 671 1194 al a Nam IOi 141 Th momma of Chyle peke.belt.M ratan fciaim Ni 613 pay iq 774 ait lie vary of van 4lb W by to CtS Can 764 533 The way of Mork.'..Nett ads 964 324 Baran.pkk-of lop ina bee N beb 134 93.6 Nwin.esf.inerte el City pet 744 41.2 The pay of art Ciy%raealmm yams s 964 Y6 Anal can nz e4 ah� 2013 City Service Ratings Compared with Importance of Service Ratings(continued) City Sice Way barna uv Rue. Rein. Ao.l gamut {.I 745 TM rants etas atm tb assail site pot 62.9 VIA es4 dna Kaye end rime el alsidn 3.4 MA The q.utp caw are mua.m pq® 37.1 Xi 9r—a1®tt Sake Ma w 95.1 Caton iM tamer.ghee C4 Sam W auvue 134 17.9 The pea aft.C8..Il.v.b 33.2 974 9a.s.ad keel of Said wfml6em vva 334 Su Way Nee-empala sawn A! 97.9 Se.Rovera pales battik S1.1 394 Caa eoana_.e mnYa rt 9u lie Cq'.ales b prat an.mae el man b are W 341 Seam pnk&emus ed i .Y 01 no.saga eyed efailWvbod o.lmde> 441 K( an ere*eaeon W pee'N6a.V•b('67 N.3 979 5 • •p • a 271 Citizen Ratings of City Services as `Excellent' or `Good'• 2000 - 2013 — — eetiue sin t nt nenmdF"nn eann7irnrnr ITIPTInn einnnemnsum ennee rnnnr.�nrnrs�rs�nnrs� eemrne riminnr itit Mr.., E RINIR®6I111 rtfMMMMMpet 11. - e enrnee�anlmenrfle err flflnerernrnem ene TIRIVI HRIMI ree® �flf ®ice k. Citizen Ratings of City Services as `Excellent' or `Good': 2000 - 2013 (continued) a 6 1901 P11 MO 4Yky Kam N Vaarynao..o.v ne no MS 90.9 Al m RI 71 1/91alIp alt OYt s®spa • NA 1N MA 91A IM NA 113 7/9 M 1.n1 mYaq mlbPW 164 1411u14 pg16s09ovs NA NA NA NA NA Y.1 N1 116 Net ambnama slam NA NA NA 9L9 Ul 4113 653 14.9 <1p1mC334311411.111313 s.In9.m9N/a1 63 9 61.9 01 993 519 65' 619 51.2 fhsess6 a11a.1at C37 ONO,"31.6 Pb 14A NA NA NA 673 10k 0.7 W •mmw of may 46464 im fl.Ste VI 63.1 71.9 6f.1 443 ul 62 763 US=.dIlytrses111363115.v*a9ei.ah 69.7 at 771 NS 60.1 $33 61.6 57.0 Muws nth of•p m 345.43r11mtlib NA NA M9 723 66.7 61 6 60 617 plYl dOett/.NY9b NA WA NA NA NS a.1 637 MD 9 .6.1.mp s9 svostenlw slam Ncta NA NA NA 50 xis 433 57.6 5.1 11■9941969•91 •• trma. 574 W 913 11.41 913 911 771 *3 2M4 e1M[1ry m.ym,99sYr riles.•In NA NA NA 71,4 70.0 No 139 11.1 Vag in91•119.9.4 y(SYS 1.96. NA NA NA 74.1 116 717 4.1 461 Yrta paw,.nuts.=N 1pv 321 113 616 p] 90.4 1917 II? 97.1 . (1 272 Feelings of Safety in Roanoke: 2003-2013 vs Nenborlwd wl NJ •wnl I •wu ti n . •083 Do..nw. I1r L. *s'.... ,!'S.au IL3 _._. 11. A T p SO W A n w ItW1e 1lpvdw tier'.rt 40�.Ir I•7 City Government Customer Service Ratings: 2000-2013 nm. -C.rl.e It .re ol'Slrve. 'as'Samewl.l rs 6srq In 3.08 3•1 MR Spa 2643 3087 2611 20I3 Cky '.e.a nn•we mmh Ie.ay..v.mor.ww66d 66.1 879 85.4 861 889 12.1 85.5 87.1 r p36344461 nun r64.441 744 772 774 73 3 780 679 73.) 76.1 •my w wmn m lmwriwe Cm pwmw t—yea tad.pink inn or Iw..mernv 723 709 701 681 66.7 61.5 703 7031 rN.r*W Mil,tall.menu,.W Nk M VA NA NO 733 754 670 657 7391 7 (See copy of presentation on file in the City Clerk's Office.) 273 Questions and Comments: Council Member Ferris inquired if the research center conducted surveys for other cities around the Commonwealth and if so, were the questions tailored specifically for the locality; whereupon, Dr. Willis-Walton replied in the affirmative and advised that the questions were specific per locality because different cities have different initiatives, interests and focuses. Based on the overall evaluation of the survey Council Member Lea asked what improvements were recommended. Dr. Willis-Walton answered that improvements should be focused on the items that have declined and to delve into the overall quality of life perception. She added that perhaps spreading the word about the survey and the positive findings may help; and the research center would be willing to provide assistance in doing that. Council Member Price expressed surprise that the opinion of multicultural events and attractions declined slightly from 2011; and asked how that information could be utilized moving forward; whereupon, the City Manager advised that the decision to conduct a survey every other year was a statistically significant tool for the City because it provided really good data as the City attempted to set priorities, utilize limited resources, determine future services and identify needed improvements. He expressed appreciation to Dr. Willis-Walton and that he looked forward to working with the research center for future surveys. Without objection, Mayor Bowers too expressed appreciation to Dr. Willis-Walton and advised that the information would be received and filed. Update regarding On-site Security Entertainment Facilities Chris Perkins, Chief of Police, briefed the Council on the updates to the proposed dance hall ordinance and advised that he recently met with three of the four downtown nightclub owners in which the fourth did not qualify as an actual nightclub and therefore was exempt. He stated that the meeting was very productive and resulted in a few changes to the ordinance which would help the downtown nightclub owners feel that their concerns were heard and addressed. He highlighted the following amendments to the proposed dance hall ordinance, but noted that there were no substantial changes to the ordinance: • Limit police officers and security to Friday night into Saturday morning and Saturday night into Sunday morning. • Establish time of 11:00 p.m. to half an hour after close. 274 • Limit the number of police or security officers inside the establishment in an effort reduce costs for the business owners; an over 300 person capacity would require two officers out front and up to three officers inside and a less than 300 person capacity would require one police officer out front and up to two security officers inside the establishment. • Minor cleanup of ordinance language. Mayor Bowers commented that the he was amongst the Members of Council who suggested a meeting be held to hear the concerns of the business owners. Council Member Trinkle commended the Chief for his transparency and openness throughout the process and requested an update on the status of the new procedures in about six months; whereupon, the Chief replied that it was great to be able to work with the downtown business owners as their safety concerns were aligned with those of the Police Department. Council Member Ferris asked if the Police Department informed the neighborhood association of the proposed changes; whereupon, the Chief answered in the affirmative, adding that they previously met with the Downtown Neighborhood Association as well as Downtown Roanoke Incorporated (DRI). r-. With regard to the Fee Compendium request, Chief Perkins noted that the rate would remain at $30.00 and would not affect the agreement for the downtown dance hall ordinance. Mayor Bowers again thanked the Chief for promptly and properly addressing the concerns of the business community; and for updating the Council on the proposed amendments to the ordinance. At 12:35 a.m., the Mayor declared the meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of the Council in attendance. PRESENT: Council Members Court G. Rosen David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers-7. ABSENT: None. r 275 OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Edward T. Burton, Pastor Emeritus, Sweet Union Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Council Member Lea expressed condolences on the passing of Carl Cooper, a neighborhood advocate, who had suddenly passed away. PRESENTATION AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-PROCALAMATIONS: The Mayor declared April 2014 as Fair Housing Month. Mayor Bowers presented a ceremonial copy of the proclamation to Crystal Hypes, Secretary, Fair Housing Board; and he recognized Members of the Board in attendance. Mayor Bowers also presented Certificates of Appreciation and City gifts to Daniel Plasencia, a second grader; and Vina Tran, a fourth grader at Preston Park Elementary, Fair Housing Board Pastor Contest Winners. (See copy of proclamation on file in the City Clerk's Office.) ACTS OF ACKNOWLEDEGMENT: The Mayor presented the Government Finance Officers Association Distinguished Budget Presentation Award to Amelia Merchant, Director of Management and Budget and her staff. (See copy of announcement on file in the City Clerk's Office.) SCHOOLS: The Mayor announced that there were two upcoming vacancies on the Roanoke City School Board for terms of three years, each, commencing July 1, 2014 and ending June 30, 2017. He stated that in lieu of public interviews with The Reverend Timothy P. Harvey, William B. Hopkins, Jr., and Lori Vaught for consideration to serve as School Board Trustees, the Council asked the candidates to make presentation as to why they seek appointment to the Roanoke City School Board. He further announced due to a conflict William Hopkins, Jr., would share his thoughts on serving as a Trustee during the April 21 Council meeting at 7:00 p.m., prior to citizen comments about the three applicants seeking appointment. In conclusion, Mayor Bowers announced that selection of two successful applicants would be announced at the May 5 Council meeting. 276 LORI E. VAUGHT Ms. Vaught advised that she was appointed as a School Board Trustee in 2008 and it had been a very interesting experience. She pointed out that during her tenure on the School Board she had served on the Parent Teacher Association (PTA) representing James Breckinridge Middle School, as the Williamson Road Area representative for the Central Council Parent Teacher Association in addition to serving two years as a member-at-large for the Virginia School Boards Association (VSBA), Board of Directors. Ms. Vaught further advised that more recently she worked on fifth grade writing improvements and providing laptops to students, who did not have access to a computer, Standards of Learning (SOL) testing, teacher development, technology, gifted student program, anti-bullying public service announcement, Safety Advisory Group survey, special education, attendance zone review and school accreditation. She urged Council to allow her to serve for a third and final term of office on the Roanoke City School Board. THE REVEREND TIMOTHY P. HARVEY Reverend Harvey advised that in June he would celebrate his tenth anniversary °" as Pastor of the Central Church of the Brethren and was actively involved in Congregations in Action program that have done great works in City schools, especially at Highland Park Elementary School providing an insider's view of an elementary classroom in Roanoke with mandated standards of academic success applied to a high poverty urban school district as well as serving on the Teacher of the Year Selection Committee. He noted that he had witnessed teachers extend a tremendous labor of love to educate children all the while knowing a significant portion of those students deal with issues of homelessness, poverty and even transitory home experiences. Reverend Harvey further advised that during his previous tenure as Chair of Congregations in Action, he was able to meet the principals, staff and community volunteers of eight additional elementary schools providing a broader perspective of Roanoke City Public Schools. He concluded stating that if appointed as School Board Trustee, he could be in a position to support teachers along with working with other School Board members, school administration, City Council and community leaders to hire, train and retain the best teachers in an effort to build a stable teaching core. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely appeared before the Council and spoke about the need for a citizen action forum to bring about change in the community. '� 277 Evelyn Bethel appeared before the Council and referred to an article in The Roanoke Times highlighting a proposed new 96 acre redevelopment project and a separate 300 unit public housing project in 1964 known as Lincoln Terrace Housing Projects, and how the Washington Park Committee whereby she was a member, was not permitted to submit their findings to the Council. Helen Davis appeared before the Council and spoke about a 2007 federal initiative that promised $545,000.00 to the City of Roanoke and the School Division; $326,000.00 was approved for Lucy Addison Middle School, and $219,000.00 was for Forest Park Elementary School; however, Forest Park Elementary was closed, leaving the northwest community barren. Deborah Saunders, President, Southern Christian Leadership Conference, appeared before the Council and spoke about the City making strides to improve Washington Park; how the project would be monitored very closely. Yzavin Haney appeared before the Council and commented that she would like Booker T. Washington Park to retain its name for historic purposes. George Riles appeared before the Council and advised that he was promised a meeting with the City Manager and City Attorney to discuss the removal of inner-City Athletic Association from the City's Youth Advisory Council; and thanked Mr. Eichelberger for bringing the proposed changes to Washington Park to the attention of City Council. James Lynch appeared before the Council and advised that he was still awaiting an answer to his previous inquiries about Eureka Park Recreation Center being available for use by the northwest community. Council Member Lea commented that he, along with Council Member Price met with, the City Manager and the Director of Parks and Recreation regarding youth athletics and a follow up meeting will be scheduled for ongoing discussions. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. He called attention to one request for public hearing from the City Manager. MINUTES: Minutes of the regular meetings of the Council held on Tuesday, January 21, 2014; Monday, February 3, 2014; and Tuesday, February 18, 2014, were before the body. (See Minutes on file in the City Clerk's Office.) 278 Vice-Mayor Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. TAXES-CITY OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Unified Human Services Transportations Systems, Inc., (RADAR), a non-stock, not for profit corporation, for tax exemption of real property in the City located at 2930 Baker Avenue, N. W., was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD: A communication from the City Clerk advising of the resignation of Tim H. Steller as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. . 279 BLUE RIDGE SOIL AND WATER CONSERVATION DISTRICT: A communication from Kathy B. Smith, Program Manager, Blue Ridge Soil and Water Conservation District, requesting that Council ratify the nomination of Sarah Baumgardner to replace John P. Bradshaw, Jr., as the City representative of the Blue Ridge Soil and Water Conservation District, Board of Directors, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that the Council concur in the request as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION- ROANOKE PUBLIC LIBRARY BOARD- PARKS AND RECREATION ADVISORY BOARD-ROANOKE REGIONAL AIRPORT COMMISSION: Reports of qualifications of the following individuals were before the Council: Christopher P. Morrill as the City employee representative of the Hotel Roanoke and Conference Center Commission for a three- year term of office ending April 12, 2017; Shawna A. Battle as a member of the Roanoke Public Library Board to fill the unexpired term of office of Taren McCoy ending June 30, 2014; Lauren Hartman as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2017; and John E. Dooley as a City representative of the Roanoke Regional Airport Commission for a four-year term of office ending March 9, 2018. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) 280 Vice-Mayor Rosen moved that the report of qualifications be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET-REGIONAL AIRPORT COMMISSION: Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport appeared before the Council and presented the Roanoke Regional Airport Commission's proposed 2014 - 2015 Operating Budget and Proposed Capital Expenditures. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: • - (#39892-040714) A RESOLUTION approving the Roanoke Regional Airport Commission's 2014 - 2015 proposed operating and capital budget upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 76, page 580.) Council Member Trinkle moved the adoption of Resolution No. 39892-040714. The motion was seconded by Vice-Mayor Rosen. In response to an inquiry about acceptance of the airport name change, Ms. Shuck advised that so far it had been a seamless transition allowing time to obtain new uniforms, new signage, stationary, etc. There being no further questions or comments by the Council Resolution No. 39892-040714 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. 281 BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: Daniel D. Miles, Chief Executive, Roanoke Valley Resource Authority, appeared before the Council and presented its proposed 2014 - 2015 Annual Budget. (For full text, see copies of the report and proposed FY 2014 - 2015 Budget on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#39893-040714) A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2014 - 2015, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 76, page 580.) Council Member Lea moved the adoption of Resolution No. 39893-040714. The motion was seconded by Council Member Ferris. In response to an inquiry on what the Authority was doing to reduce their carbon foot print and electricity consumption, Mr. Miles advised that the Landfill Gas Energy Project entailed generating electricity from landfill gas naturally produced from decomposing garbage and that the construction period was about two years to generate enough electricity to supply electricity for 15,000 homes. He further advised that it would not be limited to homes and the Authority has a contract with a consortium of private colleges in Virginia to purchase the electricity as a green power at a preferred rate resulting in a win/win situation for all parties involved. Vice-Mayor Rosen asked about the future need of a landfill or a large disposal site; whereupon, Mr. Miles advised that technology in the solid waste field was evolving to greatly reduce the reliance on landfills and although the need for landfills has not been completely eliminated in the course of the next decade or two technologies would continue to evolve. Furthermore, because 100 years' worth of disposal capacity exists at the regional landfill they can take advantage of those developing technologies as they develop and prove to be cost effective ways to dispose of the regions waste. Vice-Mayor Rosen also complimented the Authority stating that the service was critical to the health and safety of the community and the transfer stations were well oiled machines within a very efficient operation. p. 6 282 There being no further questions or comments by the Council, Resolution No. 39893-040714 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: DONATIONS-EQUIPMENT-ENVIRONMENTAL: The City Manager submitted a written communication recommending acceptance of a donation of an electric vehicle charging station from the Virginia Clean Cities, Inc. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39894-040714) A RESOLUTION accepting the donation of the electric vehicle charging station from Virginia Clean Cities, Inc.; and authorizing the City Manager to take such further actions and execute all necessary documents as may be necessary to obtain, accept, implement, administer, and use the donation of the charging station. (For full text of resolution, see Resolution Book No. 76, page 581.) Council Member Trinkle moved the adoption of Resolution No. 39894-040714. The motion was seconded by Council Member Price. Sherman Stovall, Assistant City Manager for Operation provided a brief overview of the matter, stating that as the demand for electric vehicles increases the demand for charging stations will grow as well; and Virginia Clean Cities has donated the City's first electric charging station unsolicited. He noted that the charging station would be located on Market Street between Norfolk and Salem Avenues, S. W. 283 There being no further questions or comments by the Council, Resolution No. 39894-040714 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS—POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Project Lifesaver Grant awarded to the Police Department from the Foundation for Roanoke Valley. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39895-040714) A RESOLUTION accepting the Project Lifesaver Grant to the City from the Community Foundation of Western Virginia, Inc., d/b/a Foundation for Roanoke Valley, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 582.) Vice-Mayor Rosen moved the adoption of Resolution No. 39895-040714. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. Vice-Mayor Rosen offered the following budget ordinance: (#39896-040714) AN ORDINANCE appropriating funding from the Foundation for Roanoke Valley for Project Lifesaver for the purpose of purchasing tracking devices and related supplies, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 583.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39896-040714. The motion was seconded by Council Member Trinkle. 284 The City Manager provided a brief overview of the matter stating that the primary mission of Project Lifesaver is to provide timely response to stabilize and reduce potential injury for adults and children who wander due to Alzheimer's disease, Autism and other conditions with the use of tracking devices; and noted that the grant would allow for the purchase of ten devices for elderly adults currently on the waiting list as well as provide replacement batteries for ten elderly adults. There being no further questions and/or comments by the Council, Budget Ordinance No. 39896-040714 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS-EMERGENCY MEDICAL SERVICES-FIRE/EMS: The City Manager submitted a written communication recommending acceptance and appropriation of the FY 2014 "Four-For-Life" grant award for Emergency Medical Services (EMS) for use by the Roanoke Fire-EMS Department. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39897-040714) A RESOLUTION authorizing acceptance of the FY2014 "Four- For-Life" grant award for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of Health, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76, page 584.) Vice-Mayor Rosen moved the adoption of Resolution No. 39897-040714. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. 285 Vice-Mayor Rosen offered the following budget ordinance: (#39898-040714) AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 585.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39898-040714. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. EQUIPMENT-ENCROACHMENTS-STREETS-PERMITS: The City Manager submitted a written communication recommending approval of an encroachment permit to construct an electrical transformer pad and an electrical transformer into public right- ` of-way along Old Whitmore Avenue, S. E., in connection with Phase I of "THE BRIDGES" Project. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39899-040714) AN ORDINANCE allowing an encroachment requested by RRI Apartments I, LLC ("RRI"), developer of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River("Project"), to place an electrical transformer pad and an electrical transformer into the public right of way adjacent to property designated as Official Tax Map Nos. 4040404 and 4040405, located along Old Whitmore Avenue in Roanoke, Virginia, in connection with Phase I of the Project, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 76, page 586.) 286 Vice-Mayor Rosen moved the adoption of Ordinance No. 39899-040714. The ...• motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. CONDEMNATION-SEWERS AND STORM DRAINS: The City Manager submitted a written communication recommending authorization to acquire real property rights in connection with the Moran Street/Blanton Avenue, S. E., and Fresno Street/Aspen Street, N. W., Drainage Improvement Projects. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39900-040714) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Moran Street/Blanton Avenue and Fresno Street/Aspen Street Drainage Improvement Projects ("Projects"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 589.) Council Member Trinkle moved the adoption of Ordinance No. 39900-040714. The motion was seconded by Council Member Price. The Assistant City Manager for Operations advised that $1.1 million has been allocated in the current Capital Improvement Plan for each of the subsequent five years in the five year plan; and with the match funds in the form of revenue sharing from the State, approximately $2.2 million will be spent. He pointed out that one of the projects is in the northwest section of the City, and the other project is in southeast quadrant and both address run off from the public right-of-way onto private property; adding he anticipates that the projects will be under construction by the end of 2014 or by the beginning of 2015. There being no further questions and/or comments by the Council, Ordinance No. 39900-040714 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. 287 LICENSES-COMMUNICATIONS-EASEMENTS: The City Manager submitted a written communication recommending a execution of a Temporary Nonexclusive Revocable License Agreement with Sidera Networks, LLC, d/b/a Lightower Fiber Networks to construct, maintain and operate telecommunications facilities in the City's public right-of-way on Thirlane Road, N. W. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39901-040714) AN ORDINANCE authorizing the City Manager to execute on behalf of the City a Temporary Nonexclusive Revocable License Agreement with Sidera Networks, LLC d/b/a Lightower Fiber Networks, that allows the construction, maintenance, and operation of an underground telecommunications fiber optic cable in the City's public ways; authorizing the City Manager to implement, administer, and enforce such Temporary Nonexclusive Revocable License Agreement; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 590.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39901-040714. The motion was seconded by Council Member Trinkle. Mayor Bowers inquired if action is required by the Roanoke Regional Airport Commission since of the location of said project was located on Thirlane Road, N. W.; whereupon, the City Manager replied no due to the fiber being placed underground and within the City's right-of-way. There being no further questions and/or comments by the Council, Ordinance No. 39901-040714 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Public Art Event • Thursday, April 17 at 6:30 p.m., at the Taubman Museum of Art • Free and open to the public 288 • International Speaker Jack Becker, Executive Director of Forecast Public Art, will make a presentation — "Making Art Public: An Overview of Trends in the Field." Becker is considered one of the foremost experts on the field of public art in the country. • Presented by the Roanoke Arts Commission, working with the City's Arts and Culture Coordinator, Susan Jennings. Upcoming Ribbon-Cutting Ceremonies • Saturday, April 12 at 1:00 p.m., at Countryside Park, located at the former Countryside Golf Course. • This event will coincide with the final gathering for participants of the Roanoke 100 Miler. • Information is available at www.Roanoke100Miler.com • Thursday, April 24 at 11:30 a.m., at Market Square, located at Market Street and Campbell Avenue. • Work was completed last Friday and already receiving positive comments about the improvements. FY 15 Budget Schedule • April 21 at 2:00 p.m., Council Chamber, Recommended FY15 Budget Presentation • April 24 at 7:00 p.m., Council Chamber, Public Hearing on the Regarding Recommended FY15 Budget • May 5 at 9:00 a.m., Council Chamber, Budget Study Session with Roanoke City School Board • May 12 at 2:00 p.m., Council Chamber, Budget Adoption DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the financial report for the period ending February 28, 2014. (For full text, see Financial Report on file in the City Clerk's Office.) The Director of Finance summarized the financial report stating that the sales tax was a big area of challenge being down two percent, but the City of Roanoke was not performing as badly as the State as a whole. She pointed out that the Business License Tax grew about one and a half percent, with anticipated of the Personal Property Tax at about two percent. She concluded stating that the Bank Stock Tax would surpass the revenue estimate with solid performance, the Pension Plan as reflected in the stock market has now surpassed the performance in October 2007, and the City's unemployment rate was at 5.8 percent the lowest level since January 2009. 289 The Mayor commented that the Marketplace Fairness Act was a federal law that has stalled, but if adopted would level the playing field for small retailers who are at an unfair disadvantage because of the inability to collect sales tax revenues on remote and online purchases. There being no additional comments, the Mayor advised that the Financial Report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: CITY CODE-MILL MOUNTAIN ADVISORY COMMITTEE: Having tabled the matter with regard to adoption of an ordinance to amend the City Code to establish the Mill Mountain Advisory Board and dissolve the Mill Mountain Advisory Committee, at its regular meeting on Monday, March 17, 2014, Council Member Bestpitch moved that the matter be removed from the table for consideration. The motion was seconded by Council Member Trinkle and adopted. Inasmuch as the title paragraph of the Alternative Ordinance (Draft Date: 03.07.14) had been previously offered by Council Member Bestpitch, seconded by Council Member Price and read into the record at the March 17, 2014 Council meeting, Mayor Bowers opened the floor for discussion. Without objection by the Council, he inquired if there were persons wishing to speak on the matter; whereupon, Bill Modica, 1546 Creek Lane, Salem, Virginia, stated that the overall goal of government was to make decisions that served the good of the people and not just political or religious viewpoints. He urged the Council to approve the amendment for the future constitution of the Mill Mountain Advisory Board. (See copy of comments on file in the City Clerk's Office.) There being no additional speakers, Council Member Trinkle offered a motion to amend the pending Alternative Ordinance (Draft Date: 03.07.14). The motion was seconded by Council Member Bestpitch and adopted, with Mayor Bowers voting no. Council Member Trinkle offered the following Alternative B (Draft date: 04.07.14) ordinance: (#39902-040714) AN ORDINANCE amending Chapter 24, Public Buildings and Properties Generally, by adding Article V. Mill Mountain Advisory Board, Code of the City of Roanoke (1979), as amended; dispensing with the second reading by title of this Ordinance; and establishing an effective date. ► - (For full text of resolution, see Ordinance Book No. 76, page 591.) 290 Council Member Trinkle moved the adoption of Alternative B (Draft date: 04.07.14) No. 39902-040714. The motion was seconded by Vice-Mayor Rosen and Council Member Bestpitch. Council Member Trinkle commented that the proposal was reasonable and although any citizen may provide input on Mill Mountain issues, it was good to have an ad hoc committee whereby the City Council could appoint representatives inclusive of advisors that were experts to provide recommendations to City Council. For clarification purposes, the City Attorney advised that changes in the Alternative Ordinance B (Draft date: 04.07.14) dated April 7, 2014 included all of Section 1, pages 4 through 7, which were highlighted in red to reflect a new code section and the substantive changes with regard to the March 7 proposal and the April 7 proposal were with regard to the ability of City Council to appoint an ad hoc committee with respect to only a development proposal to the property defined as the excluded property, or the 30 acres of land in the Mill Mountain Park not subject to the conservation easement. Furthermore, he stated that the Council may appoint an ad hoc committee for a development proposal with regard to the excluded property, consisting of no more than 11 members including three members of the Mill Mountain Advisory Board, if Council decided not to appoint an ad hoc committee, the Mill Mountain Advisory Board would have exclusive advisory jurisdiction over the development proposal and the April 7 proposal eliminates that duplicate effort of the advisories. (See copy of report on file in the City Clerk's Office.) Mr. Callaghan concluded that the Alternative Ordinance (Draft date: 03.07.14) was read into the record; however the proposed ordinance (corrected version) was never offered for consideration, and Alternative B Ordinance (Draft date: 04.07.14) depicts all items written in color, which includes a new Article V. He emphasized that if no ad hoc committee is created by the Council, the Mill Mountain Advisory Board will be the committee; and if an ad hoc committee is created, two responsive committees may come forth. He also noted that it was possible for other committees to present reports, depending upon the matter/issue before the Council. Following the additional dialogue regarding the amended motion, Mayor Bowers was of the opinion that the motion was unnecessary; and therefore, he would not be voting in support of Alternative Ordinance B (Draft date: 04.07.14). 291 There being no further questions and/or comments by the Council, Alternative Ordinance B (Draft date: 04.07.14) No. 39902-040714, as amended, was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. Council Member Bestpitch offered the following resolution: (#39903-040714) A RESOLUTION repealing Resolution No. 16631 adopted September 7, 1965, which established Mill Mountain Development Committee, now known as Mill Mountain Advisory Committee (the "Committee") and thereby dissolving the Committee effective June 30, 2014, and expressing the appreciation of the Council for the commitment, dedication, and efforts of the Committee and its members. (For full text of ordinance, see Resolution Book No. 76, page 598.) Council Member Bestpitch moved the adoption of Resolution No. 39903-040714. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ZONING: Ordinance No. 39887, on second reading, to amend the INPUD Development to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property located at 1809 Franklin Road, S. W., having previously been before the Council for its first reading on Monday, March 17, 2014, read and adopted on its first reading, was again before the Council for its second and final reading. Vice-Mayor Rosen offered the following ordinance: (#39887) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the INPUD Development Plan to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property identified by Official Tax Map No. 1040102, located at 1809 Franklin Road, S. W.; and dispensing with the second reading by title of this ordinance. 292 Vice-Mayor Rosen moved the adoption of Ordinance No. 39887. The motion was seconded by Council Member Lea. The Mayor inquired if there were persons present wishing to speak on the matter; whereupon, he recognized the following individuals: Barbara Duerk, 2607 Rosalind Avenue, S. W., urged the denial of the request of Pegasus Tower Company to amend the development on Franklin Road because residents were not aware of a cell tower proposed on the site, the cell tower location was not consistent with the comprehensive plan, and the property was part of the South Jefferson Redevelopment Plan and was not compatible with the other properties that were part of the plan. (See copy of comments on file in the City Clerk's Office.) Joel Richert, 415 Allison Avenue, S. W., advised that the impact of the cell tower would be quite extensive and lessens the historical significance of the historic district built between 1890 and 1920, and the residents wanted to protect the scale and the quality of life in the historic neighborhood. Leroy Worley, 1811 Grandin Road, S. W., on behalf of the Board of a J Trustees at Trinity United Methodist Church, advised that the Church would be happy to host the antenna on top of its very high steeple. Duane Howard, 1221 6th Street, S. E., commented that the City Planning Commission failed its responsibility to the citizens and that City Council must right their wrong and deny the request. Heidi E. Ketler, 6683 Mount Chestnut Road, S. W., Chair, Roanoke Valley Chapter of Friends of the Blue Ridge Parkway, urged the Council to consider alternative locations to place the cell tower. (See comments on file in the City Clerk's Office.) Emails from William S. Woody, Joe Sperger, Susan and Bill Lancaster, and Sandra Houck. (See copies of emails on file in the City Clerk's Office.) There being no further speakers, the Mayor opened the floor for discussion by the Members of Council. 293 Maxwell Wiegard, Attorney, representing Pegaus Tower Company, LLC, appeared in support of the amendment. Council Member Trinkle advised that he was not in support of the proposal, that the City needed a more global viewpoint to address evolving technology, such as cell towers; and that based on the vast number of concerns about being left out of the process expressed by the community, it would appear that the matter had not been addressed properly with the community. He suggested that the petitioner pursue an aggressive outreach with the community if the matter was continued. He agreed with the comments expressed by the community that there are numerous reasons why the proposed site is not the best location for a cell tower, mainly that it's a view shed, adding that the City has a substantial investment and redevelopment of the South Jefferson Street corridor. The fact that Phase II may or may not occur, Council Member Trinkle thought Phase II should have been first, in terms of development; and inasmuch as technology was evolving, the City was in need of a more global viewpoint -- a Citywide plan regarding cell towers. In closing, he implored the Council to consider either referring the matter back for additional study, i.e., more master planning for the entire City or to deny the request. In connection with an inquiry of Council Member Price as to what efforts had been made to reach out to the residents in the affected neighborhood; Mr. Wiegard, replied that Pegasus met with Old Southwest Roanoke, Inc., Friends of South Roanoke and other community organizations over the past several months, as well as having the matter of the effect of the cell tower on the view shed from Mill Mountain was addressed with the City Planning Commission; and copies of the many amended applications were distributed to the parties through City staff or directly to all interested parties. Mr. Wiegard noted that at this point in the process the petitioner has tried to be responsive to the community by attempting to create the best possible solution in addressing the problem of locating the cell tower in the South Jefferson Street corridor instead of on Janette Avenue, S. E. Council Member Lea expressed disappointment that there had not been sufficient dialogue with the southwest community with regard to the proposed site inasmuch as he had suggested that the petitioner share the details of the proposal with the neighborhood. In order to allow an opportunity for the community to be engaged in the discussion, he asked that the matter be tabled or postponed for a period of 60 days, which would be the May 19 regular meeting of the Council. 294 The Mayor inquired if it was the consensus of the Council to remand the matter to the City Planning Commission; whereupon, Council Member Bestpitch advised that if the matter was remanded, more justification and rationale would be needed as to how they reached their recommendation since it was not adequately explained why this request was an appropriate use for the INPUD zoning, adding that the City Code requirement for exploring alternatives was completely fulfilled. Council Member Ferris interjected that he preferred to see other alternatives and sites, especially since Trinity United Methodist Church offered its facility, adding that the Council needed to know if the Church is an appropriate site; and therefore, the matter should be postponed. As a point of order, the City Attorney expressed concern that Council has jurisdiction of the matter, having voted previously which caused the Ordinance to be placed on its first reading; therefore, this would raise questions if the matter was remanded to the City Planning Commission. He stated that an appropriate motion would be to postpone the matter to a specific date and time so that the second reading on the Ordinance could come back to the Council at a specific date and time. Following in-depth dialogue about postponing action on the current proposal, the Assistant City Manager for Community Development pointed out that the zoning regulations for use at the Church may not be conducive. As discussion concerning the current proposal and possible next steps, Council Member Trinkle stressed that the City Administration brief the Council at a future meeting regarding its City-wide Plan for cell towers. Mr. Townsend reiterated that there is a Federal law that dictates the extent to which the City has to be permissive under its Zoning Ordinance of Telecommunications Act of 1996, adding that the consultant hired by the City was very clear to indicate that the application met all said guidelines as referenced in the Act. After ongoing discussion regarding a postponement of the matter until a specific date and time, Council Member Bestpitch urged the applicant to do additional research, if the matter was postponed. Having concluded discussion of the matter, Council Member Lea moved that the matter be postponed until the regular meeting of the Council scheduled to be held on Monday, June 16 at 7:00 p.m. The motion was seconded by Council Member Price and unanimously adopted. Y 295 MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: MARKET SQUARE-STREET PAVING-SKATEBOARDING: Council Member Trinkle expressed appreciation to staff regarding the Market Square improvements. He noted concerns from downtown residents regarding skateboarding; and streets in disrepair, particularly potholes throughout the City. Mr. Morrill reported that $190,000.00 in additional funding was available for street paving, adding that City staff was looking at all streets throughout the City as to greatest need and use. The Assistant City Manager for Operations mentioned that the streets being paved would be listed on the City's website once updated. TRAFFIC: Council Member Ferris called attention to the closing of the sidewalk at 202 Market Street, noting that traffic would be impeded; and asked that the matter be investigated. At this point, Council Member Trinkle left the meeting (5:15 p.m.) VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor called attention to a vacancy on the Fair Housing Board created by the resignation of Helen Muddiman for a term of office ending March 31, 2016; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Alesha Allen. There being no further nominations, Ms. Allen was appointed as a member of the Fair Housing Board to fill the unexpired term of office of Helen Muddiman ending March 31, 2016, by the following vote: FOR MS. ALLEN: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. (Council Member Trinkle was absent.) OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS REGIONAL CRIMINAL JUSTICE BOARD: The Mayor called attention to a vacancy on the Community Corrections Program Regional Community Criminal Justice Board created by the retirement of Tim H. Steller, Community Service Administrator representative, for a term of office ending June 30, 2015; whereupon, he opened the floor for nominations. 4 Council Member Price placed in nomination the name of R. Gail Burruss. 296 There being no further nominations, Ms. Burruss was appointed as the Community Service Administrator representative of the Court Community Corrections Regional Criminal Justice Board to fill the unexpired term of office of Tim H. Steller ending June 30, 2015, by the following vote: FOR MS. BURRUSS: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. (Council Member Trinkle was absent.) OATHS OF OFFICE-PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to expiration of the three-year terms of office of Kimberly G. Parker, Chris Bryant and Gordie L. Zeigler as members of the Parks and Recreation Advisory Board ending March 31, 2014; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the names of Kimberly G. Parker, Chris Bryant and Gordie L. Zeigler. There being no further nominations, Ms. Parker, Ms. Bryant and Mr. Zeigler were reappointed as members of the Parks and Recreation Advisory Board for three-year terms of office, each, ending March 31, 2017, by the following vote: --+ FOR MS.PARKER, MS. BRYANT AND MR. ZEIGLER: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. (Council Member Trinkle was absent.) Council Member Price moved that the City residency requirement for Mr. Zeigler be waived in this instance. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowres-6. NAYS: None-0. (Council Member Trinkle was absent.) OATHS OF OFFICE-ROANOKE VALLEY—ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE: The Mayor called attention to the expiration of the three-year terms of office of M. Rupert Cutler (Non-elected), Terri F. Workman (Private Sector), Raphael Ferris (Elected Official) and Christopher P. Morrill (Technical Advisor) representatives of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee ending March 31, 2014; whereupon, he opened the floor for nominations. .. 297 Council Member Price placed in nomination the names Dr. Cutler, Ms. Workman, Council Member William D. Bestpitch and Wayne Bowers. There being no further nominations, Dr. Cutler (Non-elected), Ms. Workman (Private Sector), Council Member Bestpitch (Elected Official) to replace Council Member Ferris, and Wayne Bowers (Technical Advisor/City Manager designee) to replace Mr. Morrill as representatives of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for three-year terms of office, each, ending March 31, 2017, by the following vote: FOR MS. WORKMAN, DR. CUTLER, COUNCIL MEMBER BESTPITCH AND MR. BOWERS: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. (Council Member Trinkle was absent.) COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Rosen, Ferris, Lea, Price and Mayor Bowers-5. NAYS: None-O. (Council Member Trinkle was absent; however, he noted previously for the record that he would not participate in any discussion as part of the City Manager's request for a Closed Meeting due to a conflict of interest, being he is employed with Carilion Health Systems; and Council Member Bestpitch abstained from voting on the certification since he was absent during the Closed meeting, which was held at 12:35 p.m.) There being no further business, the Mayor declared the Council meeting adjourned at 5:17 p.m. APPROVED ATTEST: LttiLsz.d I 1 Moon , -■ Stephanie M. Mn Reyno s,b� � David A. : . erG'w""w1 City Clerk Mayor 298 ROANOKE CITY COUNCIL—REGULAR SESSION f+` April 21, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, April 21, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-6. ABSENT: Council Member Sherman P. Lea-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS-DOMESTIC VIOLENCE: The Mayor declared Friday, April 26, 2014 as TAP Domestic Violence Services Day. (See ceremonial copy of proclamation on file in the City Clerk's Office.) The Mayor read the proclamation into the record and advised that it would be mailed to TAP. ACTS OF ACKNOWLEDGEMENT-ROTARY CLUB: Council Member Ferris offered the following resolution recognizing and congratulating in the celebration of the 100 Anniversary of the Rotary Club of Roanoke as truly a community organization that places services to its community at the pinnacle of its mission: . J 299 (#39904-042114) A RESOLUTION in the Council of the City of Roanoke, recognizing and congratulating the Rotary Club of Roanoke in the celebration of its 100th Anniversary. (For full text of resolution, see Resolution Book No. 76, page 600.) Council Member Ferris moved the adoption of Resolution No. 39904-042114. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely appeared before the Council and spoke about low paying jobs in Roanoke and the needed increase in pay for the City's workforce. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to two requests for a Closed Meeting. COUNCIL: A communication from the Mayor requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, specifically nominations for the 2014 policy committees of the Virginia Municipal League, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 4 300 Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) CITY COUNCIL: A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of Council Member Price as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: M AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: CITY MANAGER: r 1 a 301 BRIEFINGS: Recommended Proposed Fiscal Year 2014 - 2015 Budget Amelia Merchant, Director of Management and Budget, and the Director of Finance, summarized the following proposed Fiscal Year 2014 - 2015 Recommended Budget: FY 2014 - 2015 Budget • Recommended budget is balanced and meets the priorities established by Council • Budget Totals - $260,222,000.00 o Increase of$189,000.00 or 0.1% o No increase in real estate or other local tax rates o Maintain current levels of core services with limited service enhancements • Includes no base pay increase for employees Management of Budget Balancing • Focus on achieving outcomes • Continuation of restrictive managed hiring process • Efficiency and sustainability efforts Price of Government Revenue Estimate by Major Category Fiscal Year 2015 sn Froyrtl TU Iln Mlnlonnl 2 •.,,9,,,y,.„ InIerOOvernm•nlnl 5 166.6 •M1-rwmpW Other Loc TU.n 646 • v 5,, 4 6.Me Tat 192 Other R.v.no• 15 Tobl $ 260.2 •q•-•rY.n. Revenues up.1%when comparing the FY15 estimate to the FY14 Adopted Budget 4 The Director of Finance indicated that the pie chart basically remained the same as last year reflecting stability in the makeup of Roanoke's revenues. 1 302 $209,000 Increase in FY15 Revenues since April 7, 2014 Estimate FY15 FY15 Estimate $Growth/ (Decline) Estimate as of 4/7114 as 014/21114 General Propem7 Tax $ 105629000 $ 458000 $ 106079000 Other Local Taxes 73525000 176000 73.803500 Permits Fees and Licenses 1171.000 40000 1211000 Fines and Forefeitures 1.328000 (44.000) 1.276.000 Revenue from Use of Matey/Property 142,000 43.000 185,000 Health and Wettare Funding from Commonwealth 28,060,000 (70,000) 28,010,000 Other Funding from Federal and State 38.598000 32.000 38628,000 Charges for Services 8.581.000 (440,000) 8,141,000 htemal Services 2.285000 Other Revenues 2.285.000 584.000 20.000 604,000 Total General Fund Revenues 1 260,011000 $ 209.000 $260,222,000 5 $189,000 or 0.1% Increase in FY15 Revenues from FY14 Adopted Budget FY14 $Growth/ FY15 Adopted (Decline) Estimate as of 4/21/14 General Property Tax $ 105,388,000 $ 691.000 $ 106,079,000 Oliver Local Taxes 74,518,000 (715000) 73,803000 Permits Fees and Licenses 1534000 177.000 Fines and Forefeitures 1271000 1,24,000 (328000) 1285000 Revenue from Use of Mbney/Propetty 214,000 (29000) 185,000 Health and Welfare Fum&h/from Commonwealth 27,345.000 665.000 28,010,000 Other Funding from Federal and Slate 38,377.000 251,000 38,628,000 Charges for Services 8,508000 (367,000) 8,141,000 Internal Services 2,507,000 (222,000) 2,285,000 Other Revenues 550,000 54.000 804,000 Total General Fund Revenues $ 260,033.000 $ 189,000 $260,222,000 6 r' y 303 FY15 School Funding . .� ` - ;p MO F.r .. .. rW o. w . Y � Percent r Fms $ rmr O s II,50 f Rd f LJAM 117 501 , n n A rcm G m' .,n..,.. . i'n'--i i:::- .).W IunaAW 01.1055500 S01005'5 5.5.5055h Ca5.51 ' O.,MI wum w+e w ,.,IMMIS.,,N 15:0,...,11,.001,..0„ ,n 000 6:9 OM 115S MO total raw Oe s,lbpem remm 47}.545 4l0000 I.S% fro.,0,01.,.R.O.tq,..0py N0 ow 1) ,1 &SCSI nw01507.50171 M•0NWIbosnv.e AOen550 AO WV mow IoM(, OM tst us.)D..17.. ,.A..).bno•5 P.M..].0'..0„. 61 W ISO 009 a am)l 1D 111 w..e.1w.,.54sw..m ,�.e...n�s 100501. 1nllwo '— 1510.15 1111101, 0,spy, . avow _ ,05950 runaiq ol541000,w T Ruaem,2-91tye w T7�-T'tesnxu-C-- 304 a Revenue Adjustments/Enhancements (Continued) po Fee The Current T Pro sad Fee/Rate incremental � Descn P Lion Fee/Rate Revenue directly.__— __.__ Fezo of.Stree Appeals. Pa'a phca by 5025 515300 covering the else N Zoning Rezoning Fees apPl¢anl covering I ws10l Advertising Fees legal advertisements r applicantnts Oft Street ate Payment 57 50 14 ale 5is.00:ISamore days late $0 Adjusting-sfees to align Fees Late Peymenl 51re 00 days s at wild on-street alet ayming Fees more 00y91a1p tees violation Iola payment keg Off Street Parking Fines 510 Failure to Failure to 50 Adjusting ones to Pa y Honor B ox Pay Honor B oa align with anzVeOt 510- 5125-Handicapped tines Handicapped Parking Parking 510-improper 525-Improper Placard Placard Display Display Siwmrvalar Utility Fee 50 5.30 per 50051 sucKpary as 52000.000 Additional foreveeasd surface maintenance oeased momavatar a s 5(IXIIM'akl85seN Council Member Trinkle inquired if revenue was always flat or has it experienced 0-••• some growth; whereupon, the Director of Finance replied that revenue has had ups and downs, experiencing declines of two percent in Fiscal Year 2010 and a half percent in Fiscal Year 2011, followed by a seventh percent growth in Fiscal Year 2012, and one percent growth in Fiscal Years 2013, 2014 and 2015, respectively. Mayor Bowers then asked if there was growth in any revenue source; whereupon, Ms. Shawver referred to Slide 6 and indicated that growth is anticipated in the General Property Tax Category. Vice-Mayor Rosen commented that the positive news was the discretionary taxes, such as meals and lodging were increasing, but the Sales Tax Category was affected by local businesses competing with large internet retailers due to underpricing. ,ar 305 Reserved Allocations Within the Price of Government: Transfer to Debt Service $13,562,893 Personnel Lapse(Salary,FICA,Retirement) ($2,078 633) Budget Contingency $1,291,511 Other(Medical,Dental,401h,Civic Center Subsidy,GRTC Subsidy, $10,649,355 W/C,Misc Contingencies,Budget Reserves,Line of Duty,Memberships, CCAP,Affordable Care Act) 10 Budget Committee Review Within the Price of Government: Fleet Capital $1,713,250 Radio Capital $442,799 Technology Capital _-_.. $600000 11 Ms. Merchant pointed out that fleet capital in particular, was reduced by $200,000.00 to aid in balancing he budget, but was replaced with one time funding, and that the fleet capital for next fiscal year will have the exact same allocation for replacement of vehicles and equipment. 306 Priority Allocations Economy Humnn SaNrna 51310 7>9 S34936714 1 M$34.6126 el Oa Imo 164.15991 E67i4IJl _IYNi Lwobily 51>.140.20]_ _ 6% Good Wremme6I E16612698 6% Wraslnpprce Education $21 777.273 375 129463 8'M 294. 12 Education • Within the Price of Government: o Roanoke City Public Schools - $74,541,200.00 o Library Core Community Services - $1,213,084.00 o Library Services to K-12 - $182,740.00 o Library Early Literacy Services - $171,627.00 o Summer Reading Camp - $20,832.00 • One Time Funding: o Youth Services Initiative (NEW) - $25,000.00 Ms. Merchant continued that in the one-time funding area, $25,000.00 was recommended to support a Youth Summit, the Star City Reads Program, Melrose Back to School Festival and Kids to Parks Day. Safety • Within the Price of Government: o Police Patrol - $11,225,067.00 o Building Safety - $602,755.00 o Combination Inspector II for Increased Demand and Accreditation (1.0 FTE) (Supplemental) - $57,073.00 o Police Investigations and Support - $4,742,597.00 o Traffic Signals - $643,842.00 o Police Administrative Services - $2,196,503.00 o Fire Prevention/ Inspection/ Investigation Division - $478,648.00 o Jail Operations - $13,325,184.00 307 o Signs and Pavement Markings - $643,760.00 o Street Lighting - $1,133,989.00 o Emergency Management - $87,613.00 o Police Academy - $600,517.00 o Fire and Emergency Medical Services Operations - $16,436,624.00 o Sheriff's Office Operations - $3,350,310.00 o 911 Operations - $3,008,266.00 o Police School Resource Officer- $546,507.00 o City Prosecutors - $1,621,451.00 o DARE Program - $207,775.00 o Roanoke City Victim Witness Program - $38,701.00 o Fire-EMS Training Division - $517,248.00 o Residential Juvenile Detention Services - $917,475.00 o Specialized Probation Officer (1.0 FTE) (Supplemental) - $54,034.00 o Drug Prosecutor- $48,445.00 o Fire/EMS — Support and Administration Services - $740,812.00 o Office of the Magistrate - $6,841.00 o Administrative Support of Juvenile & Domestic Relations District Court - $32,326.00 o Police Animal Control and Protection Unit - $445,223.00 o Administrative Support of Roanoke City General District Court - $28,872.00 o Enhanced Community Services (VJCCCA) - $72,154.00 o Roanoke Emergency Medical Services (REMS) - $100,000.00 o Outreach Detention/ Electronic Monitoring - $252,730.00 o Support Circuit Court Judges - $552,649.00 • One Time Funding: o Regional Fire Training Center Capital Building Maintenance - $59,400.00 o Regional Fire Training Center Roof Repair - $55,000.00 o Code Book Updates - $14,000.00 Human Services • Within the Price of Government: o Social Services — Benefit Programs Division - $5,341,157.00 o Benefit Program Specialist I (2.0 FTE) (Supplemental) - $78,740.00 o Employment Services Programs - $1,621,696.00 o Social Services — Family Services - $14,536,943.00 o Comprehensive Services Act - $9,919,057.00 o Human Services Support - $120,813.00 o Social Services —Administration - $2,474,913.00 o Probation, Parole and Intake Services - $33,778.00 o Youth Haven - $524,365.00 o Substance Abuse Counselor (VJCCCA) - $55,226.00 o Resource Parent Training - $184,226.00 o Homeless Assistance Team HUD Grant Match - $45,320.00 308 Infrastructure • Within the Price of Government: o Bridge Safety Inspection Program - $292,951.00 o Street Maintenance - $1,202,690.00 o Paving Program - $3,275,022.00 o Bridge Rehabilitation and Renovation - $643,275.00 o Facilities Management - HVAC - $577,217.00 o Technology Infrastructure Support - $1,935,580.00 o Snow Removal - $110,826.00 o Development Review & Inspection - $248,428.00 o Combination Inspector 1 (0.6 FTE) (Supplemental) - $26,077.00 o Facilities Management - Mechanical Maintenance (Electrical, Plumbing & Welding) - $694,504.00 o Fleet Maintenance and Repair- $2,512,950.00 o Fleet Motor Fuel - $69,314.00 o Facilities Management - Building Maintenance Division Contracts & Service Agreements - $463,345.00 o Median and Right of Way Landscape Maintenance - $1,263,173.00 o Radio Technology Support - $537,890.00 o Sidewalk Repair & Maintenance - $319,944.00 o Environmental Compliance and Best Management Practice - $216,950.00 o Facilities Management - City Utilities and Work Order Management - $1,057,418.00 o Civic Center HVAC Required Frequency Preventive Maintenance - $68,182.00 o Map and Graphics Production - $94,757.00 o Facilities Management - Structural Maintenance - $628,444.00 o Library Technology and Innovation - $22,600.00 o Facilities Management - Municipal Complex Maintenance - $534,737.00 o Capital Project Management Services - $702,540.00 o Alley Maintenance - $427,575.00 o Geographical Information Systems - $333,333.00 o Facilities Management - Custodial Services: Cleaning of City Facilities - $683,180.00 o SWM Containers and Distribution - $105,016.00 o Parking Garage Preventive Maintenance - $36,741.00 o Fleet Vehicle Wash Program - $36,565.00 • One Time Funding: o SWM Automated Container Replacement - $92,333.00 o Capital Building Maintenance - $114,000.00 o Fleet Capital - $200,000.00 o Technology Capital - $100,000.00 o Street Paving - $203,049.00 o Capital Project Contingency - $46,951.00 .._a 309 As the presentation ensued, Ms. Merchant remarked that an additional position relating to the parking garage preventative maintenance function, which would be housed in building maintenance, will support general maintenance, lighting replacement, building maintenance issues as needed within the Parking Fund; and in turn the Parking Fund will reimburse the General Fund of all expenses relating to the position. Good Government • Within the Price of Government: o Real Estate Taxation - $1,692,121.00 o Permit Center- $216,517.00 o Development & Building Coordinator I (1.0 FTE) (Supplemental) - $33,252.00 o Personal Property Tax Administration and Motor Vehicle License - $867,744.00 o Taxation Programs Commonwealth of Virginia - $181,255.00 o Risk Management and Worker's Compensation Administration - $764,356.00 o Business License Taxation - $313,293.00 o Safety Training/Loss Prevention and Control - $72,607.00 o Set Off Debt Collection Program - $55,507.00 o Miscellaneous Revenue Collections and Administration - $107,613.00 o Human Resources - Salary Administration - $207,229.00 o Other Local Trust Taxes - $147,347.00 o Auto and General Liability Claims Administration - $61,255.00 o Business Applications Support - $1,379,362.00 o Accounts Receivable Billing and Collections Services - $352,657.00 o Retirement Plans Administration - $492,509.00 o Cash Management and Investment Services - $221,944.00 o Payroll - $263,132.00 o Legal Counsel - $952,272.00 o Accounts Payable - $303,741.00 o Procurement Services - $387,247.00 o Leadership, Management and Oversight - $809,484.00 o Human Resources - Benefits Administration - $154,496.00 o Circuit Court Clerk Performance of State Mandated Duties - $1,562,736.00 o Budget Development - $283,833.00 o Budget Administration - $137,827.00 o Human Resources - Employment Services - $297,508.00 o Handle Collection of Court Costs and/or Fines for the Roanoke City Courts - $85,306.00 o Fund Accounting & Financial Reporting - $611,417.00 o City Council - $242,381.00 o Conduct of Elections - Local/State/Federal - $238,266.00 o Board of Equalization - $11,533.00 o Performance Auditing - $433,498.00 o Voter Registration Services - $119,194.00 o Coordinate Annual Independent Audit of City CAFR - $155,322.00 310 o Human Resources - Employee Health Services - $631,372.00 o Technical support and administrative services to Constituents - $437,762.00 o Human Resources - Employee Training & Programs - $441,396.00 o Public Information: Make City News Accessible and Promote the City of Roanoke - $149,235.00 o Contract Management Services - $88,111.00 o Capital and Financial Planning - $168,803.00 o Audit of Sheriffs Office Internal Controls - $3,200.00 o Provide Management, General Administrative, and Departmental Support Services - $163,429.00 o Fraud, Waste and Abuse Hotline - $58,719.00 o Travel Policy Administration - $28,044.00 o RVTV: Roanoke Valley Television - $218,466.00 o Parking Contract - $8,400.00 • One time funding: o VML Conference (host city) - $75,000.00 o Registrar — precinct realignment, printers for electronic poll books, optical scanner and ballot container, additional temp wages - $80,397.00 o Clerk of Circuit Court — records management PC and hardware replacement - $25,000.00 o Grant Match Contingency - $100,000.00 Livability • Within the Price of Government: o Planning & Urban Design Services - $828,106.00 o --Combination Inspector I (0.4 FTE) (Supplemental) - $13,038.00 o Traffic Engineering, Transportation Planning, and Project Management - $545,036.00 o Urban Forestry- $858,409 o Urban Forestry Requests (Supplemental) - $2,000.00 o Code Enforcement - $1,100,665.00 o Libraries — Books and Materials - $597,001.00 o Landscape Management - $981,890.00 o Landscape Management Requests (Supplemental) - $41,722.00 o Park Management - $886,410.00 o --Park Management Requests (Supplemental) - $36,363.00 o Neighborhood Library Services - $1,175,985,00 o SWM Recycling Collection - $426,398.00 o Community Recreation - $839,510.00 o Outdoor Education - $566,656.00 o SWM Central Business District Trash/Recycling Collection - $207,567.00 o SWM Collection Inspectors - $190,239.00 o Athletics and Aquatics - $916,136.00 o SWM Trash Collection - $3,056,339.00 '� o HUD General Administration & Internally Operated Housing Programs - $25,750.00 311 o Neighborhood Support (Office of Neighborhood Services) - $116,575.00 o Community Sustainability Programming - $217,440.00 o SWM Brush Collection/Leaf Collection - $302,896.00 o SWM Bulk Collection - $913,482.00 o SWM Physically Challenged Service - $192,021.00 o SWM Operations (Call Center) - $102,573.00 • One time funding: o Greenways and Trails - $200,000.00 Economy • Within the Price of Government: o Business and Workforce Development - $1,085,681.00 o Asset Promotion for Economic Development - $66,956.00 o Asset Development for the Economy - $110,619.00 o Brownfield Redevelopment Program - $27,557.00 o Percent (%) for the Arts (staff support) - $18,555.00 o Asset Development for Economy and Education — Roanoke Arts Commission - $31,411.00 • One Time Funding: o Percent for Art - $38,900.00 Ms. Merchant noted a decrease in the performance agreement requirement for next fiscal year, which was the only downward adjustment within the Economy priority. Outside Agencies • Within the Price of Government: o Blue Ridge Behavioral Healthcare - $448,890.00 o DRI - Special Event Coordination - $135,000.00 o Health Department - $1,475,000.00 o Mill Mountain Zoo Funding - $33,120.00 o Regional Center for Animal Care and Protection - $736,000.00 o Operating funding (Supplemental) - $87,270.00 o Roanoke Valley Greenway Commission - $41,010.00 o Virginia Western Community College - Scholarships & Capital Support - $10,579.00 o Western Virginia Education Classic - $3,600.00 o Roanoke Regional Chamber of Commerce Small Business Development Center- $10,000.00 o Roanoke Valley Convention & Visitors Bureau - $1,455,375.00 o Center in the Square - $285,760.00 o Roanoke Regional Partnership - $204,186.00 o Total Action for Progress - $160,000.00 o Market Building Support (resumption of operating support) - $150,000.00 o Roanoke Arts Commission - $269,220.00 o Human Services Committee - $409,052.00 o Taubman Museum of Art - $70,000.00 312 o Roanoke Community Garden Association, Inc. - $10,000.00 - o Virginia Amateur Sports - $56,000.00 o Virginia Cooperative Extension - $67,267.00 o Miss Virginia Pageant - $9,600.00 o NCAA Championships for the City of Salem - $2,880.00 o Roanoke Valley Sister Cities - $10,800.00 o Roanoke Valley Horse Show - $3,600.00 • One Time Funding: o YMCA - $100,000.00 o Virginia Museum of Transportation - $100,000.00 o Jefferson Center - $100,000.00 o Arts Endowment - $250,000.00 Ms. Merchant advised that funding for the YMCA would be the third installment of five of $100,000.00 per year; the Virginia Museum of Transportation and the Jefferson Center would be the second of five installments of $100,000.00, each; and finally the $250,000.00, per Council's discretion, in terms of providing funding for the Arts Endowment. Pension Plan Cost of Living Adjustment (COLA) • Cost of Living increase for retirees is formula based • 2/3 of Consumer Price Index-Urban o Not to exceed active employee pay raise o Capped at 4% • Retiree COLA will be 0% for eligible members effective July 1, 2014 The Director of Finance reminded the Council that the City Code sets forth a formula to be used for cost of living adjustments, if any, for retirees, and since no recommended pay raise for active employees was being recommended, likewise there would be no cost of living adjustment for retirees as of July 1. Capital Project Planning • Maintain current Capital Assets • Infrastructure Investment for Economic Development and Livability o Bridge Renovation/Replacement o Curb, Gutter and Sidewalk o Streetscape Projects o Storm Drains o Civic Center o School Maintenance • Targeted Livability Investments o Parks and Recreation Master Plan o Libraries • Investments made within parameters of debt policy 313 Debt Issuance Planning FY 2015-2019 Project 2016 2016 ml] 2016 2019 Total RIPS $ 5.000.000 $ 117500(XX) $ 5 D00.00) $ S 00000) $ 5000.1)0) $ 2)150010) Hall R Rnnnwllun 4440 0011 5..01,0 00 000001 J 101,000 120INS) 92/I0.00 hOtely$JU4h4 Ptec 3,093.000 2457000 2720,000 2170000 500 000 II 340.000 P 8R1111$144r PVn 1000,1100 1.00000) 2.500,000 2.500,000 2500000 9 500 000 Ow Center 1.000.001 1,X0.001) 1 000900 1.000.010 1 000.00 5.000000 Slrnnwnler mmnm00an1 1 14!110 1.120 OM 1 121100x1 1.1111x01 1 120 010 1.110111) 00170u4tef and 44ile.01k 1000,000 1000003 1 000.000 1000.000 11100.X) 5000.0) Street Scopes 9)0(X) 90.000 - 1 000.000 rile Facility M.nae Plan 750 000 . - 50)0.00) 5750000 911 Carrier 250,000 250,000 Pmsergger Ratl hhnvinrdore :11040)1)01 2.'001100 . - 5100)111) HncJtxtrx4 2.(0)(X1 2010.000 100d $ 22.1111.000 $ 24.12/040 $ 20.240.000 $ 1601000 $ 101(00411 $ 102140.00) p )I P0I0 0 714, 9 501. 9 00"0 9 2141. 0 940" 37 Ms. Merchant pointed out that the $250,000.00 for the 911 Center was a new project for the next Capital Improvement Plan. FY 2015 Cash Funding for One-Time Expenses .99d6ng A6wu.n Excess Deal Service Fu Kling $1130.554 Econ t,Hc eI'0 COnlmuxt,10.7e)Plner4 Reserve $200.000 TOTAL FUNDING $1,969,554 G•/6Y CMn*rag • MroUnt YMCA of Roanoke Valley(:iN of 5 YtsNINre,Ns) $100.000 V 690000 Museum of Transportation 12140 of c MJnlmeMS) $100 000 Jnllelson Center C201 of 5 kclnrl,nentsl S 1013000 Y EnJowmerrl $250,000 TOTAL FUNDING $560,000 Malak1 MIP1M Creemvevs and Traits 5200.000 Ono Tuna Fre[leg and rJpnraing Ceon,l ICmaim 0.041440$Ten xrnrxe,Flee Repincnmerl Ted-notary Conon,.skeet Porn S 1 05:4 70.3 Percent for Ire An'. 5 44.'■00 Match conlrerrY $101 000 4 M rvr 014101 Peyeel Cn,Nnkinr>t:Y $44 951 TOTAL $1439,566 36 4 314 Budget Calendar • Budget Public Hearing o April 24, 2014 o 7:00 p.m. (Council Chamber) o General Fund and HUD • Council Briefing/Budget Study o May 5, 2014 o 9:00 a.m. (Council Chamber) • Budget Adoption o May 12, 2014 o 2:00 p.m. (Council Chamber) In closing, Ms. Merchant reviewed the budget calendar and thanked City Council, staff and citizens for their efforts and support on the completion of the 2014 - 2015 balanced budget. Discussion: Per discussion during the April 7 informal session, Vice-Mayor Rosen reiterated that it was agreed upon that half of the $250,000.00 would be moved to the Budget Contingency showing the private sector that the City takes the arts endowment --. seriously; and allowing the private sector an opportunity to match the funds, as was done with every other non-profit organization soliciting financial assistance from the City. Council Member Trinkle advised that $250,000.00 was an extreme reduction from the $600,000.00 - $800,000.00 pledged for arts organizations in past years; and in speaking with a representative of the private sector, the matter should remain open for discussion because the private sector has agreed to create an endowment fund and complete the legal work in connection therewith. He confirmed that it was clear, in the public input sessions, that the private sector would not fund another entity for the sake of funding it unless there is a partnership with the City, adding that $250,000.00 was a good placeholder for the endowment and further discussion was encouraged. Vice-Mayor Rosen indicated that he was in support of the arts endowment to sustain arts and culture organizations long term, but in accordance with past policies, private funds should be contributed first and thereafter public funds. Council Member Bestpitch concurred with the Vice-Mayor partly because the model has been used with other organizations and the City would match what was raised and it would be terribly unfair to the other organizations to determine that the new endowment fund would not require raised funds. He was supporting the $125,000.00 for the 2014 - 2015 budget recognizing that, as ongoing commitments to the YMCA, Virginia Museum of Transportation and the Jefferson Center were paid off, future Councils' would have the ability to consider adding more money to the endowment. '" 315 Council Member Ferris too fully supported the concept and plan, but emphasized . • committing the entire $250,000.00 at this point in time, given all the cuts that have been made in addition to other agencies that were not fully funded, would not be appropriate. He also favored appropriating $125,000.00 and awaiting matching funds while placing the remaining $125,000.00 into the reserve. In response to an inquiry from Council Member Trinkle if all grants were currently matched, the City Manager advised that the capital grants were matched, consequently, the funds for the Harrison Museum of African American Culture are in a reserve account until such time matching funds have been received. As a reminder to the Council, Council Member Trinkle noted that the resolution previously passed supported the concept of the model, but did not include an automatic match, adding that year after year a match amount could be set. He asked if an entity did not meet the match amount what happens to the funds; whereupon, the City Manager advised that the funds would remain in a capital project account, which was not constrained by the fiscal year. Mayor Bowers expressed his opinion stating that many arts and cultural organizations were struggling, $125,000.00 may not be enough and if the Recommended Budget was balanced, which includes $250,000.00, it would be acceptable because arts and cultural organizations were economic development drivers and the public would travel to the area for concerts, museums, the Zoo and the Symphony as well as partake in entertainment venues, lodging and meals, ultimately improving the economy. Council Member Bestpitch stressed that $125,000.00 was a significant first step for the Endowment, taking into consideration the fact that many requests from outside agencies were unable to be fully funded as well as employees not receiving an increase in salaries and furthermore, the budget be amended to postpone the salary increases for City Council for the next fiscal year. Council Member Trinkle asked for the City Manager to advise as to where the other $125,000.00 would be best used if the amount for the endowment were decreased by half. In connection with salary increases for City Council, Council Members Trinkle, Price and Ferris concurred in the request to postpone the salary increase for City Council for the next fiscal year. r 316 Also in connection with discussion about the Council's salary increase, Council Member Ferris asked if the budget adjustment could be used toward the HUD funding requested amount for African American Studies and contemporary issues; whereupon, the City Manager explained that it would be general fund related, but the $15,500.00 that would be freed up by this action could be applied towards the HUD African American after school initiative and that the matter would be considered during budget study. Council Member Price agreed with the suggestion and asked that the City Manager bring forth other recommendations, along with dollar amounts for consideration during the May 5 briefing on the proposed budget. There being no additional comments by the Council, Mayor Bowers advised that a public hearing to receive citizen comment with regard to the proposed FY 2014 - 2015 Budget will be held on Thursday, April 24 at 7:00 p.m.; budget study will be held on Monday, May 5 during the Informal Session of Council at 9:00 a.m., and the proposed FY 2014 - 2015 budget will be adopted at a recessed meeting on Monday, May 12 at 2:00 p.m. All meetings will be held in the Council Chamber. ITEMS RECOMMENDED FOR ACTION: CITY CODE: The City Manager submitted a written communication recommending amendment of Sections 32-216 and 32-217 of the City Code to include a definition of Civic Center and to clarify that the 9 percent rate is to be imposed only on events held at any venue of facility or venue within the Civic Center complex. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#39905-042114) AN ORDINANCE amending Section 32-216, Definitions, and Section 32-217, Levied; rate, of Article IX, Admissions Tax, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, to clarify that the 9% rate of the admissions tax only applies to tickets sold for events held at the Roanoke Civic Center, establishing an effective date, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 601.) 317 Council Member Bestpitch moved the adoption of Ordinance No. 39905-042114. The motion was seconded by Council Members Trinkle and Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) RECYCLING: The City Manager submitted a written communication recommending authorization to execute an agreement with Coca-Cola Bottling Company Consolidated Operations, LLC, endorsing the City's participation in the "Recycle and Win!" Program. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39906-042114) A RESOLUTION authorizing the City Manager to execute a Program Agreement between the City and Coca-Cola Bottling Company Consolidated Operations, LLC, for participation in the Recycle and Win! Program, and to execute such other documents and to take such further actions as may be necessary to implement and support such program. (For full text of resolution, see Resolution Book No. 76 page 603.) Vice-Mayor Rosen moved the adoption of Resolution No. 39906-042114. The motion was seconded by Council Member Trinkle. Skip Decker, Manager, Solid Waste Management, advised that the public announcement for the program will take place through a Press Conference at the Virginia Recycling Association Conference to be held May 13 — 15, 2014. Council Member Ferris inquired about the price per ton of trash transported to the Roanoke Valley Resource Authority; whereupon, Mr. Decker replied that the current price per ton for trash was $47.00 and recycling was $19.00 a ton for paper, and $37.00 per ton for bottles and cans. Mr. Decker further advised that the City reported to the State annually on its rate of recycling, which was previously 47 percent, and the main goal of the Recycle and Win! Program was to increase the overall rate of recycling. 318 Mayor Bowers inquired if only 40 percent or less than 20,000 households participate in recycling, what would be the target percentage of participation in the Program; whereupon, Mr. Decker advised that the last time the Program increased participation by 78 percent; and this year's program could increase participation by 10 to 12 percent, which would be great. There being no further questions and/or comments by the Members of Council, Resolution No. 39906-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) EASEMENTS-ENCROACHMENTS-UTILITIES: The City Manager submitted a written communication recommending approval of an encroachment in the right-of-way at 135 Salem Avenue, S. W., for installation of a new stairway and gas meter guard/enclosure. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#39907-042114) AN ORDINANCE allowing an encroachment requested by 135 Salem Avenue, LLC to place an approximately 7' 8" long and 3' 4" wide new stairway and an approximately 1' 8" wide and 6' 10" long gas meter guard/enclosure in the City's public right-of-way located at Norfolk Avenue S. W., Roanoke, Virginia, upon certain terms and conditions, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 604.) Council Member Bestpitch moved the adoption of Ordinance No. 39907-042114. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 1.-011 .a 319 DONATIONS-EQUIPMENT-TRANSPORTATION MUSEUM: The City Manager submitted a written communication recommending donation of a 1995 Simon Duplex Ladder truck to the Virginia Museum of Transportation. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39908-042114) AN ORDINANCE authorizing the donation of certain City- owned firefighting equipment to Virginia Museum of Transportation, Inc., upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 605.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39908-042114. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) COMMENTS BY CITY MANAGER. The City Manager offered the following comments: City's Fleet Ranked in Top 100 Fleets • In April, the 100 Best Fleets in North America Contest selected the city's Fleet Management Division as one of the Top 100 Fleets in North America, out of 38,000 fleets in the United States and Canada. • This year Fleet Management was ranked 65th, which is its highest position on the Top 100 list so far. In 2011 it was honored as the 68th best fleet operation and received honorable mention status in 2010 and 2013. • The objectives of this competitive program are to identify outstanding fleet operations, to provide recognition within the fleet industry, and to promote ever-increasing levels of productivity and operational effectiveness. M 320 • Roanoke Rated #7 in the Top 10 Cities with the Most Content Workers • USA Today — April 5, 2014, article "Cities with the most content workers." • Gallup-Healthways Well-Being Index surveyed hundreds of thousands of Americans in 189 metropolitan areas in the U.S. in 2012 and 2013 to determine the best and worst work environments. • Roanoke was ranked #7 in the Top 10 Cities determined to have the most content workers • Some of Roanoke's Scores: o Percentage of workers who feel they are treated with respect: 91.2%. o Percentage of workers who learned something new that day: 64.1%. o Job satisfaction: 90.5%. Upcoming Events • Market Square Ribbon-Cutting Ceremony, Market Street at Campbell Avenue, Thursday, April 24, at 11:30 a.m. • Down by Downtown, April 24 - 26 o A celebration of the music and culture of Downtown Roanoke o 20 music venues will be featured during these three days of live music in conjunction with the Blue Ridge Marathon. • Foot Levelers Blue Ridge Marathon, Saturday, April 26, 7:35 a.m. • Full, Half, and Star K races start on Jefferson Street (just outside Elmwood Park) • Earth Day, Saturday, April 26, 10 a.m. - 4 p.m., Grandin Village (Parking at the Raleigh Court Presbyterian Church) • Featuring: o Environmental Education o Community Service Exhibits o Eco-friendly Businesses o Arts and Crafts o Children's Fun o Special Events o Music 321 CITY ATTORNEY: FIRE/EMS-SOVEREIGN IMMUNITY-EQUIPMENT: The City Attorney submitted a written report recommending adoption of a resolution waiving sovereign immunity with regard to an agreement between the City and Comcast Business Services for the provision of Internet service to the City at the Roanoke Valley Regional Fire/EMS Training Center located at 1220 Kessler Mill Road, Salem, Virginia. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following resolution: (#39909-042114) A RESOLUTION authorizing the waiver of the City of Roanoke's ("City") sovereign immunity in connection with a service agreement between the City and Comcast Cable Communications Management, LLC, dba Comcast Business, and its operating affiliates ("Comcast"), for the provision of internet services to the Roanoke Valley Regional Fire/EMS Training Center located at 1220 Kessler Mill Road, Salem, Virginia, for use by the City Fire/EMS Department staff exclusively; and authorizing execution of the service agreement between the City and Comcast in connection with the provision of such services. (For full text of resolution, see Resolution Book No. 76 page 606.) Vice-Mayor Rosen moved the adoption of Resolution No. 39909-042114. The motion was seconded by Council Members Price and Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) REPORTS OF COMMITTEES: BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for the Juvenile Detention Home/Clinics 2014 - 2015 Program; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 322 Vice-Mayor Rosen offered the following budget ordinance: (#39910-042114) AN ORDINANCE to appropriate funding from the Virginia Department of Education State Operated Programs Grant for educational services, amending and reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 607.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39910-042114. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None-O. (Council Member Lea was absent.) UNFINISHED BUSINESS: NONE. • INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Council Member Ferris offered the following ordinance amending the City Code to revise the security requirements of dance hall operators, to address concerns of the operators, and to establish minimum requirements based on the number of patrons at the facility: (#39911-042114) AN ORDINANCE amending and reordaining Article X, Public Dance Halls, of Chapter 21, Offenses — Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended, by amending Article X, Public Dance Halls, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke, Virginia (1979), as amended; providing for an effective date; and dispensing with the second reading by title paragraph of this ordinance. (For full text of resolution, see Resolution Book No. 76 page 608.) Council Member Ferris moved the adoption of Resolution No. 39911-042114. The motion was seconded by Vice-Mayor Rosen. • 323 Council Member Ferris noted that Subsection E refers to no minors being allowed, but does not limit the no minors provision as to when the facility is being operated as a dance hall and asked the City Attorney if the language should clarify so that a warning needs to be there only when the facility is being utilized as a dance hall. Elizabeth Bower, Manager, The Park Restaurant Dance Club and Show Bar, appeared before the Council in opposition of the proposed ordinance, disagreeing with many parts of it, such as the increase in personnel required, mandating a four hour minimum, and the requirement to inform the police within 48 hours, and to find personnel to fulfill the inside security requirement. She insinuated that the costs to be incurred were too great at a possible additional $61,248.00 per year; and urged the Council to vote against the adoption of the proposed ordinance. The City Attorney clarified that Section 21-227(e) should be amended to include "and while dancing is ongoing," following the word permitted. Council Member Ferris moved that Section 21-227(e) be amended to include, after the word permitted, the words and while dancing is ongoing". The motion was seconded by Council Member Bestpitch and unanimously adopted. In response to Ms. Bower's concern, Council Member Ferris suggested that her staff be trained and certified as security personnel by the Department of Criminal Justice. For background purposes, Vice-Mayor Rosen commented that the matter was first presented to the Council at its regular meeting on October 7, 2013 and Ordinance No. 39854-012114 was adopted; adding that the Chief of Police met with representatives of each establishment in the downtown area; and unfortunately The Park may not have been operational when the meeting was held. Upon implementation of Ordinance No. 39854-012114, it became apparent that there were some additional issues that needed to be addressed; and increased presence of the police was important. Following additional dialogue, Council Member Ferris moved the adoption of Ordinance No. 39911-042114, as amended. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 324 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: TAP-DOMESTIC VIOLENCE: Council Member Price invited everyone to the TAP Open House on Friday, April 25 from 2:00 p.m. - 5:00 p.m., at 1633 Salem Avenue, S. W., to view the facility and learn of resources and domestic violence services offered by TAP. She announced that the open house will kick off the Paint the Town Purple Campaign to raise funds for domestic violence awareness. TREES-ENTERTAINMENT: Council Member Bestpitch announced that in honor of Earth Day, a Tree Planting Ceremony would be held in Vic Thomas Park on Tuesday, April 22 at 3:00 p.m. He further announced that on Thursday, April 24 at 2:00 p.m., the Salem VA Medical Center will host a patriotic and inspirational music performance group called Recreation in the Building 5 Auditorium, with no charge for admission; and a ribbon cuffing on April 29 at the corner of Kirk Avenue and First Street for the Downtown Drug, a new drugstore and pharmacy in the downtown area. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. At 4:19 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the City Manager's Conference Room, Room 364, Noel C. Taylor Municipal Building; and thereafter, to be reconvened at 7:00 p.m., in the Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-6. ABSENT: Council Member Sherman P. Lea-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. 325 PRESENTATIONS AND ACKNOWLEDGEMENTS: SCHOOLS: The Mayor announced that there were two upcoming vacancies on the Roanoke City School Board for terms of three years, each, commencing July 1, 2014 and ending June 30, 2017. He stated that in lieu of public interviews, the candidates were asked to make presentation as to why they seek appointment to the Roanoke City School Board. He further announced that presentations from The Reverend Timothy P. Harvey and Lori Vaught were heard during the April 7 Council meeting at 2:00 p.m. In conclusion, Mayor Bowers announced that selection of two successful applicants would be announced at the May 5 Council meeting and immediately following Mr. Hopkins' remarks the meeting would proceed with the public hearings. WILLIAM B. HOPKINS, JR. Mr. Hopkins advised that he was appointed as a School Board Trustee to fill the unexpired term of office of David Carson and that his nine months of service had been great. He pointed out that Roanoke City Public Schools were sound financially as a result of actions taken by the Council, to allocate 40 percent of its revenues, to allocate $5 million annually for capital improvements and to permit the School Board to have a fund balance, but not apply pressure on the schools to spend the funds. Mr. Hopkins commended Dr. Bishop and staff on their efforts having made the implementation of RCPS Plus a success. He noted that RCPS Plus was a voluntary Summer School Program open to any child in elementary or middle school that's designed to close the gap between the end and start of school when students are not in class. He stressed the importance for students to be prepared for college or the job market; he commended the school system on teaching them how to write well and communicate verbally, adding that a new elective will be introduced in the high schools that will offer an option for students to take a class on how to write effectively. He urged City Council to reappoint him to the School Board to continue the great work he began nine months ago. PUBLIC HEARINGS: SCHOOLS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive the views of citizens regarding appointment of two Roanoke City School Board Trustees for three-year terms commencing July 1, 2014. The candidates are The Reverend Timothy P. Harvey, Lori E. Vaught and William B. Hopkins, Jr., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 4, 2014. . (See publisher's affidavit on file in the City Clerk's Office.) 326 The Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, 1501 Eastgate Avenue, N. E., appeared before the Council in support of the reappointment of Lori E. Vaught and William B. Hopkins, Jr., as School Board Trustees. There being no additional speakers, the Mayor declared the public hearing closed; and no action will be taken. TAXES-RADAR: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 21, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Unified Human Services Transportation Systems, Inc. (RADAR), for exemption on certain real property located at 2930 Baker Avenue, N. W., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 11, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization for Unified Human Services Transportation Systems, Inc.'s (RADAR), to be exempted from real estate taxation, pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, effective July 1, 2014, if the organization agrees to pay the subject service charges on the real estate by that date. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39912-042114) AN ORDINANCE exempting from real estate property taxation certain property located at 2930 Baker Avenue, N. W., Roanoke, Virginia, owned by Unified Human Services Transportation Systems, Inc., an organization devoted exclusively to charitable or benevolent purposes on a non-profit basis; providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 617.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39912-042114. The motion was seconded by Council Member Trinkle. Maryellen F. Goodlatte, Esquire, and Curtis Mills, Executive Director, appeared in - • support of the petition for exemption status. a 327 The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39912-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Stacy L. Roberts to permanently discontinue, vacate and close an approximately 40 foot long portion (400 square feet) of the alley behind property located at 816 Munford Avenue, S. E., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, March 26, 2014, and Wednesday, April 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of an approximately 400 square foot portion of the alley directly behind the applicants property located at 816 Munford Avenue, S. E., Tax Map No. 4141001, which vacation will enable the applicant to have a legally conforming utility shed located on the property and to erect a fence around the perimeter of the yard including the shed. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39913-042114) AN ORDINANCE permanently vacating, discontinuing and closing a portion of a certain public right-of-way in the City of Roanoke, as more particularly described hereinafter; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 619.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39913-042114. The motion was seconded by Council Member Bestpitch. . . Stacy L. Roberts, Owner, appeared in support of the request. 328 The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. -� There being no questions and/or comments by the Council Members, Ordinance No. 39913-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of John and Barbara Frantz to permanently discontinue, vacate and close an approximately 2,921 square foot portion of the right-of-way of 5th Street, adjacent to 502 Janette Avenue, S. W., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, March 26, 2014, and Wednesday, April 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of an approximately 2,921 square foot portion of the right-of-way of 5th Street, S. W., at its southern terminus immediately south of Janette Avenue, S. W, which right-of-way closure will enable the applicant to maintain a side yard on Tax Map No. 1140513. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39914-042114) AN ORDINANCE permanently vacating, discontinuing and closing a triangular remnant of 5th Street, S. W., adjacent to 502 Janette Avenue, S. W., in the City of Roanoke, as more particularly described hereinafter; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 621.) 329 Vice-Mayor Rosen moved the adoption of Ordinance No. 39914-042114. The motion was seconded by Council Members Bestpitch and Price. Barbara Frantz, Owner, appeared in support of the street closure. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39914-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Barry C. Bellamy to rezone property located at 440 and 444 Elm Avenue, S. W., and 808 5th Street, S. W., from RM-1, Residential Mixed Density District, to CN, Commercial-Neighborhood District for future village center use, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, March 26, 2014, and Wednesday, April 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Old Southwest Neighborhood Plan, and Zoning Ordinance as three vacant buildings will be redeveloped for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) 330 Council Member Ferris offered the following ordinance: (#39915-042114) AN ORDINANCE to amend § 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 623.) Council Member Ferris moved the adoption of Ordinance No. 39915-042114. The motion was seconded by Council Member Bestpitch. Barry C. Bellamy, Owner, appeared in support of the rezoning request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Council Member Bestpitch inquired if the matter would have to come before the Planning Commission and City Council again if Mr. Bellamy or a future owner of the property wanted to change the designation from residential to commercial use; whereupon, Chris Chittum, Director of Planning, Building and Development, said the matter would not have to be heard by the Planning Commission and City Council again because the rezoning has no conditions attached and was 100% commercial not - residential. Council Member Bestpitch further inquired what would happen if part of the project did not move forward and there was no future commercial use; whereupon, Mr. Chittum advised that the only part of the property that needed to have a commercial element was the building facing Fifth Street because it could not support a multifamily unit and if it was occupied only by a single dwelling unit, it would not be a permitted use because single family dwellings were not permitted in that district, but it could be 100 percent commercial, half commercial, or a mixed use building. In terms of additional parking, Council Member Bestpitch suggested that consideration be given to the possibility of a parking permit program so that residents may have adequate parking since there is no on street parking on Elm Avenue. Vice-Mayor Rosen commented on the dilapidation of the vacant buildings, and thanked Mr. Bellamy for his interest in the project and wished him the best of luck with the project. r 331 There being no further questions and/or comments by the Council Members, Ordinance No. 39915-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Ivy View, LLC, to repeal all conditions proffered as part of a previous rezoning and amend the Planned Unit Development Plan as it pertains to a portion of properties located at 2309 and 2331 Franklin Road, S. W., pursuant to Ordinance No. 36925- 122004 adopted by the Council on November 20, 2004, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, March 26, 2014, and Wednesday, April 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Franklin Road/Colonial Avenue Plan, and Zoning Ordinance as a vacant building will be redeveloped for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#39916-042114) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 36925-122004, adopted December 20, 2004, to the extent that it placed conditions on portions of properties bearing Official Tax Map Nos. 1150106 and 1272504, and by amending the Planned Unit Development Plan as it pertains to the aforementioned property; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 624.) 332 Council Member Ferris moved the adoption of Ordinance No. 39916-042114. The motion was seconded by Vice-Mayor Rosen. Maryellen F. Goodlatte, Esquire, appeared along with Ellis Gutshall, Manager, Ivy View, LLC, the petitioner. Curtis Mills, representative for Carilion Health Systems, appeared in support of the rezoning request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Council Member Trinkle read the following statement and advised that he would be abstaining from discussion as well as voting on the matter: "STATEMENT OF CONFLICT OF INTEREST "I, David B. Trinkle, state that I have a personal interest in agenda item B.6., regarding the request of Ivy View, LLC, to repeal all conditions proffered as part of a previous rezoning and amend the Planned Unit Development Plan as it pertains to a portion of properties located at 2309 and 2331 Franklin Road, S. W., because I have a business relationship with Carilion Clinic, an entity that has an interest in in the property subject to the request. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) For clarification purposes, Vice-Mayor Rosen stated that the request did not change the development of the property, only the uses of the former Ukrops' building; and inquired if the conditions proposed for repeal have been included in the site development plan; whereupon, Ms. Goodlatte replied in the affirmative, adding that changes were in the use only. There being no further questions and/or comments by the Council Members, Ordinance No. 39916-042114 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Member Lea was absent.) (Council Member Trinkle abstained from voting.) 333 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of MVG Development, LLC, to rezone property and repeal all conditions proffered as part of a previous rezoning for the property located at 3419 Orange Avenue, from CG, Commercial-General District, with conditions, to CLS, Commercial Large Site District, with a condition, pursuant to Ordinance No. 24626 adopted by the Council on May 29, 1979, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, March 26, 2014, and Wednesday, April 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance as a vacant building will be redeveloped for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39917-042114) AN ORDINANCE to amend § 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone 3419 Orange Avenue, N. E., bearing Official Tax Map No. 7100712, subject to a certain condition proffered by the applicant; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 626.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39917-042114. The motion was seconded by Council Member Trinkle. Sean Home, Agent, appeared in support of the petitioner. The Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, representing the Eastgate neighborhood, appeared before the Council in support of the request and added that the project would revive the neighborhood and bring additional revenue and jobs to the City. 334 There being no additional speakers, the Mayor declared the public hearing closed. - There being no questions and/or comments by the Council Members, Ordinance No. 39917-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 21, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke Planning Commission to amend Section 36.2-333, Floodplain Overlay District (F), Chapter 36.2, Zoning, Code of the City of Roanoke, (1979), as amended, to address comments from the Federal Emergency Management Agency (FEMA), the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, March 26, 2014, and Wednesday, April 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the amendment to the Floodplain Overlay District, Section 36.2-333 of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39918-042114) AN ORDINANCE amending and reordaining Section 36.2-333, Floodplain Overlay District (F), of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended, for the purpose of updating and clarifying the City's zoning ordinance; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 628.) ■ 335 Council Member Trinkle moved the adoption of Ordinance No. 39918-042114. The motion was seconded by Council Member Ferris. Ian Shaw, Agent, City Planning Commission, appeared in support of the request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39918-042114 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. COMPLAINTS: Mellissa Miller, 4501 Narrows Lane, S. W., appeared before the Council and expressed concern about the condition of her property as a result of extensive flooding and stormwater runoff. Following dialogue about the flooding of the property, Mayor Bowers pointed out that Ms. Miller comments would be referred to the City Manager for review and response back to Ms. Miller by June 1. BOARDS: Chris Craft, 1501 Eastgate Avenue, N. E., appeared before the Council and complained that he has previously applied to serve on multiple Council- appointed authorities, boards, commissions and committees; and have yet to be appointed or receive a reply that another candidate has been chosen to serve in said capacity. 4 336 COUNCIL: With respect to the Closed Meeting concluded following the 2:00 p.m., session of Council, Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) OATHS OF OFFICE-VIRGINIA MUNICIPAL LEAGUE: The Mayor announced the following appointments/reappointments to the 2014 — 2015 Virginia Municipal League Policy Committees for one-year terms of office: Finance —Vice-Mayor Court Rosen Human Development and Education — Council Member Anita Price/Stephanie Moon .-'•11 Reynolds, City Clerk Economic Development — Vice-Mayor Court Rosen/Wayne Bowers, Economic Development Director General Laws — Daniel Callaghan, City Attorney Environmental Quality - Chris Blakeman, Environmental Administrator Transportation - Mark Jamison, Manager, Department of Transportation OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD: The Mayor called attention to a request for appointment of the Chief Magistrate and Public Defender on the Court Community Corrections Regional Community Criminal Justice Board; whereupon, he opened the floor for nominations. Vice-Mayor Rosen placed in nomination the names of Stephen Poff (Chief Magistrate) and John Varney (Public Defender). 337 There being no further nominations, the Chief Magistrate and Public Defender were appointed as City representatives of the Court Community Corrections Regional Community Criminal Justice Board for three-year terms of office, each, ending June 30, 2017, by the following vote: FOR MESSRS. POFF and VARNEY: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. (Council Member Lea was absent) HOTEL ROANOKE CONFERENCE CENTER COMMISSION-WESTERN VIRGINIA WATER AUTHORITY: Inasmuch as Harvey Brookins has recently relocated out of the City, Council Member Price moved that the City residency requirement for Mr. Brookins as a City representative of the Hotel Roanoke Conference Center Commission and Western Virginia Water Authority be waived in this instance. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) FINANCE-CITY EMPLOYEES-MANAGEMENT AND BUDGET: Council Member Price offered the following resolution electing and appointing Amelia C. Merchant, Director, Office of Management and Budget, as Acting Director of Finance, effective May 16, 2014: (#39919-042114) A RESOLUTION electing and appointing Amelia Merchant as Acting Director of Finance for the City of Roanoke, and ratifying the terms and conditions of employment as offered to Ms. Merchant. (For full text of resolution, see Resolution Book No. 76, page 638.) Council Member Price moved the adoption of Resolution No. 39919-042114. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was absent.) 338 There being no further business, Mayor Bowers declared the Council meeting in recess at 7:56 p.m., to reconvene on Thursday, April 24, at 7:00 p.m., in the Council Chamber, for the purpose of conducting public hearings on the proposed Recommended Budget for Fiscal Year 2014 - 2015 and 2014 — 2015 HUD Funding. The recessed meeting of Roanoke City Council was reconvened on Thursday, April 24, 2014 at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Court G. Rosen and Mayor David A. Bowers-6. ABSENT: Council Member Anita J. Price-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney, Ann H. Shawver, Director of Finance, and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Mayor Bowers announced that the purpose of the recessed meeting was to conduct two public hearings: (1) the Proposed Recommended Budget for the City for Fiscal Year 2014 - 2015; and (2) the 2014 - 2015 HUD funding. He pointed out inasmuch as the public hearing on the Recommended 2014 - 2015 HUD Fund was not advertised in accordance with State Code, the public hearing will be conducted at the May 5, 2:00 p.m. Council Meeting. The Mayor concluded that the Proposed Recommended Budget for FY2014 - 2015 would be adopted at a Recessed Meeting of the Council scheduled for Monday, May 12 at 2:00 p.m., in the Council Chamber; and that there would not be any discussion or action taken by the Council following the public hearing. 339 BUDGET: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 24, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the Recommended Fiscal Year 2014 - 2015 City Budget, in the amount of $260,222,000.00, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 17, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the proposed budget; whereupon, the following individuals appeared before the Council: Dan Cullather, 3002 Rosalind Avenue, S. W., spoke about various changes in the City over the past ten years. Kim Shrader, 2324 Berkeley Avenue, S. W., shared a document; and spoke about funding and the role of the Virginia Cooperative Extension. (See written comments from Kim Shrader on file in the City Clerk's Office.) Danny Peek, 19790 Woodland Hills Road, Abingdon, Virginia 24210, spoke in support of funding for Virginia Cooperative Extension. Duane Howard, 1221 6th Street, S. E., spoke about the inappropriateness of selling tickets for the Sheryl Crow Concert; and the need for more funds to be dedicated to the Virginia Transportation Museum. Mark Powell, 655 Highland Avenue, S. E., spoke about funding for non-profit agencies, such as Total Action for Progress, Acts II Ministry and Virginia Cooperative Extension Gardeners Program. CDBG-HUD-GRANTS: Mayor Bowers announced that the public hearing on the FY 2014 - 2015 HUD Funding has been re-advertised and written comments, if available, may be submitted for the record. There being no further speakers, the Mayor declared the public hearing closed; and advised that all comments would be referred to Budget Study and the City Manager. 340 There being no further business, Mayor Bowers declared the Recessed meeting adjourned at 7:20 p.m. APPROVED ATTEST: ,; , , ova, ©Caito. Stephanie M. Moon olds, MC David A. Bowers City Clerk Mayor r 1 . r 341 CITY COUNCIL-REGULAR SESSION May 5, 2014 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, May 5, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle and Mayor David A. Bowers-7. ABSENT: None. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SCHOOL BOARD TRUSTEES PRESENT: William B. Hopkins, Jr., Mae G. Huff, Annette M. Lewis, Suzanne P. Moore, Lori E. Vaught, Richard M. Willis, Jr., and Chairman Todd A. Putney-7. ABSENT: NONE. OTHERS PRESENT: Representing Roanoke City Schools: Dr. Rita D. Bishop, Superintendent; P. Steve Barnett, Deputy Superintendent; Tim R. Spencer, Legal Counsel; and Cindy H. Poulton, Clerk. Mayor Bowers welcomed the Roanoke City School Board and School Administration and recognized Chairman Putney for any opening comments; whereupon, Chairman Putney said that normally the Schools would be in conversation about the budget gridlock in Richmond, but Roanoke City Public Schools has good agreements for funding and cooperation to move forward. He pointed out that the Schools were under pressure to meet accreditation and benchmark requirements, and teachers and staff were working together to ensure schools were accredited. He then called on the Superintendent to address the School Board agenda items. 342 Round Hill Elementary School Project Budget Dr. Bishop distributed the RCPS Five Year Capital Plan 2015-2019, an overview of work completed at Round Hill Elementary School to date. (See copy of document on file in the City Clerk's Office.) Dr. Bishop recognized Martha Chester, Architect, Hughes Associates, Architects and Engineers, who was in attendance to respond to questions. She gave an explanation of project overages incurred during the summer 2013 phase of the project. Noting that the Assistant Superintendent for Operations was working closely with Ms. Chester to monitor all aspects of the work to be completed at the school during the summer of 2014, which include a new cafeteria and kitchen, six new classrooms, and removal of the modular that houses the old gymnasium, Dr. Bishop was pleased that the project was on schedule and on budget, barring any "HGTV" unanticipated problems; however, if any weather delays should occur, the project may be completed during the 2014-2015 school year. In response to a request of Council Member Price for an update on the improvements at Round Hill Elementary School, Dr. Bishop provided an overview of the Round Hill Elementary New Gymnasium/Playground and Site Improvements. (See copy of document on file in the City Clerk's Office.) Council Member Price stated that a population growth impact study was important for all of the elementary schools due to overcrowding. Dr. Bishop agreed to provide the Council with a copy of the Administration's analysis of enrollment capacities, whereby many might be surprised to learn that overcrowding only exists in targeted areas. She further commented that Trustee Huff and the Equity Committee have also reported on the gym and music plans in the Equity Report. (See copy of RCPS — Elementary Capacity Numbers as of February 2014 on file in the City Clerk's Office.) Dr. Bishop explained how flexibility could be achieved with regard to the number of classrooms at Round Hill. She stated that permanent, pre-built classrooms could be added to the School as the need for more instructional space increased. Ms. Chester interjected that schematic plans for an "L"-shaped configuration had been created so that an additional 14, 16, 18, or 20 classrooms could be built off-site and seamlessly added as needed. 343 Mayor Bowers inquired as to the construction schedule for 2014; whereupon, Ms. Chester explained the modular classroom model where much of the building was prefabricated and brought to the site for installation giving flexibility to the number of new classrooms. The Superintendent stated the number of classrooms to be added in 2015 (14, 16 or 18) would be dependent upon enrollment trends, and said the modular strategy provides the necessary flexibility. She also was confident the community would be pleased with the appearance of the School following the completion of the project in 2016. Patrick Henry High School Football Stadium Turf: Dr. Bishop remarked that an expensive artificial turf product was not purchased in 2007 for Patrick Henry High School Football Stadium, and based on an inspection by a turf specialist, the current artificial turf would need to be replaced by the summer of 2015. Chairman Putney commented that utilization of the turf had increased dramatically with the addition of lacrosse games, expansion of the football program and continued participation in the soccer program. Council Member Trinkle mentioned the City's Capital Improvement Plan includes artificial turf on some of the City's fields and it is hoped that the possibility of sharing maintenance equipment between the City and the School Division could be explored. The Superintendent was in agreement and suggested that the matter be discussed by the Joint Services Committee. Council Member Lea wondered how the replacement of the turf would affect future football seasons; whereupon, Dr. Bishop responded that the best time to replace the turf will be the summer of 2015 or the summer of 2016 at the latest. She remarked that during the summer of 2015 all school activities and events held at Patrick Henry High School will have to be relocated. Responding to an inquiry about the impact on the football season, Dr. Bishop said that the season would not be affected, only the summer practices and events. Chairman Putney alluded that some of the VHSL restrictions on practices had been lifted such that summer practices and seven on seven activities could begin much earlier, and with careful planning, those activities could be accommodated with careful planning. 344 Patrick Henry High School Stadium Proffers: Concerning the current proffered conditions for the use of the Patrick Henry High School Stadium, Dr. Bishop advised that she met with the City Manager and Mr. Barnett has shared the information with the neighborhood; and it appears discussions went well. She was of the opinion that while the Schools would like to be able to use the Stadium more, this was not a pressing issue; however, the Schools would pursue any effort the Council recommended with regard to the proffers on the property. Chairman Putney pointed out that there were no current pressing athletic needs as in the past. Council Member Trinkle questioned if band competitions could be held at the facility; whereupon, Dr. Bishop responded that the optimal time for such events is during the evening hours under the lights; unfortunately, under the current proffers, band competitions would not be allowed due to the noise becoming an issue for residents. Regarding the Capital Improvement Plan Fiscal Years 2015-2019, Chairman Putney pointed out that a framework for capital improvements and expenses has been developed in order that a set of guidelines could be used when determining which projects would be funded and which ones would not. (See copy of Plan on file in the City Clerk's Office.) Council Member Lea was pleased that the field house at Patrick Henry High School was progressing; and he was impressed with the public/private partnership between the School and the Athletic Booster Club. Preschool Initiatives: In regards to Pre-K initiatives, Mayor Bowers stated that 85 percent of a child's brain is developed before they get to kindergarten and those students that do not have a Pre-K experience, often never catch up, adding that part of the All-America City presentation a couple of years prior had been in connection with the Schools' involvement with the Smart Beginnings Program, which was a State initiative, and the aggressive involvement of private groups in the City. (At 9:38 a.m., Vice-Mayor Rosen entered the meeting.) The Superintendent stated that the Division offers preschool for special education students funded by special education monies and preschool for at-risk four- year olds funded by the Virginia Preschool Initiative (VPI) that includes quality preschool education, health services, social services, parental involvement and transportation. 345 Responding to the request for the number of students enrolled in the 2013-2014 Pre-K Program, Dr. Bishop shared statistical data that revealed there were 637 preschool students enrolled in the Pre-K programs in the City of Roanoke; and of the 637 — 134 special education and 503 VPI at 14 sites. She remarked that several years ago there had been a program for three year olds, using Title I funds. Unfortunately, those funds had to be redirected to Title I services, resulting in the elimination of the program. Dr. Bishop reviewed the Fall 2013 Kindergarten PALS Analysis of Reading Readiness data for kindergarten students screened in the fall of 2013, which indicated 79.15 percent of all students screened exhibited a readiness to read when entering kindergarten; 81.58 percent of students who attended Roanoke City Schools Preschool during the 2012-2013 school year exhibited reading readiness; and 85.84 percent of students who attended preschool (not in Roanoke City Public Schools) demonstrated reading readiness as compared to 67.28 percent of students who did not attend preschool or who had no preschool report. She added that this data demonstrates the value of preschool in the early years and emphasizes the need for additional programs. She concluded with her disappointment of the number of students who are unable to attend Pre-K or for which there is no report. (See copy of data on file in the City Clerk's Office.) Council Member Bestpitch inquired if the reference to all students who had been screened in the fall of 2013 included all students entering kindergarten or only certain students; whereupon, Dr. Bishop advised that all of the students were screened. Council Member Bestpitch noted concerns expressed by several kindergarten teachers about the number of children entering kindergarten that do not know colors and do not recognize numbers or letters, an indication that many students were not being educated at home. He thought efforts should be increased to encourage family involvement so that children might be reading ready when entering kindergarten. Dr. Bishop was in agreement and she pointed out that there are many English as a Second Language (ESL) students that relocate to the City during the summer months that would not be able to participate in the programs; however, VPI emphasizes the need for parent involvement and the School Division is proud of its partnership. She recognized the efforts of the public libraries for its assistance to prepare young students for kindergarten. 346 Efforts in Nutrition: The Superintendent distributed an overview of the School Division's efforts to address nutrition education, improve food quality in the school cafeterias and provide food item to students after school, during summer months and during athletic practices and competitions. (See copy of RCPS Department of Food and Nutrition on file in the City Clerk's Office.) Trustee Vaught pointed out that her concerns were not with the Roanoke City Schools' food and nutrition programs, but with the changes to the 2010 No Hungry Child laws that had specified the calorie intake for student lunches and the hardship of this restriction on student athletes. She acknowledged that the concerns had been addressed through revisions to the restrictions and efforts by School Division partners to provide food items for the athletes. She reported that since the changes, the schools have partnered with civic organizations that provide snacks for middle and high school athletes before games. As a result, the number of complaints from athletes have declined and it appears a balance has been reached, emphasizing that the civic organizations are not bound by the calorie limitations and the student athletes have benefited from the partnership. Mayor Bowers inquired if the School Board was comfortable with the presentation of meals that were being served in the schools; whereupon, Trustee Vaught answered in the affirmative, adding that while there is always room for improvement and consistency of the quality of food served at the schools, overall she thought they were doing a great job. Trustee Moore stated that many of the schools were taking the initiative to improve student health and noted that students benefit from partners, such as the group of Roanoke College physical education students who work with Hurt Park students; Happy Healthy Cooks who provide nutrition education for fourth graders, Carilion's PATH Coalition whose members are working with Hurt Park students and plan to expand to Fallon Park, Grandin Court, Westside and Wasena Elementary Schools, and the Food for Thought Program at James Madison Middle School where members engage students in a garden classroom. Council Member Trinkle acknowledged the work of a group of students from the Virginia Tech Carilion School of Medicine who had constructed garden boxes at Westside Elementary School as part of their spring service project. 347 Council Member Price thought the partnerships for nutrition were important and indicated the need for improving education for parents as well as students. She noted the Virginia Cooperative Extension's involvement in nutritional education through its 4-H Program; and she asked for clarification on the reduction of meals to be served through the RCPS+ program during the summer months; whereupon, Dr. Bishop responded that attendance at RCPS+ would exceed 3,000, and those students would receive breakfast and lunch that will primarily be served by the Department of Parks and Recreation. She stated that Congregations in Action (CIA) provides food and snack items for students when they are not in school. Equity Scorecard: Dr. Bishop distributed a copy of the Equity Scorecard, advising that this may be the first such scorecard in the country and provides data comparisons for the School Division's black, white, and economically disadvantaged students. She reminded that the English and Mathematics tests have become much more difficult over the past two years and there has been a decline in scores statewide. She noted that the economically disadvantaged students in Roanoke were succeeding more so than those in other parts of the United States. (See copy of Equity Scorecard School Year 2012-2013 on file in the City Clerk's Office) Referring to the School Board's Equity Committee, Chairman Putney thought that it was one of the most active and influential School Board committees because it concentrates on areas such as targeted enrollment and helps to determine which amenities are wants versus needs. Trustee Huff commented that the Equity Committee had created a policy to ensure that schools were consistent with all students regardless of residence, acknowledging it was purposefully created to help make decisions for capital improvements. She indicated that the Board receives an Equity Report each December that includes data for all students. The Chairman interjected that the Schools track the same data for all populations and recognizes the broader reporting needs; however, the Equity Scorecard reflects the acute areas of need. Trustee Moore stated that the data indicates that efforts have resulted in closing the achievement gap in the Roanoke City Public Schools. 348 In response to Vice-Mayor Rosen's question how this was accomplished, the Superintendent attributed the success to the consistent use of disaggregated data for every student by school-level staff followed by the implementation of steps to address student needs; additionally, principal evaluations reflect the School's efforts to address the gap. Chairman Putney added that the principal was the person most responsible. Vice-Mayor Rosen applauded the School Administration for the Division's efforts to make mid-course corrections. Council Member Lea indicated that the drop-out problem was a nationwide issue and Roanoke City Schools was doing a lot of positive things to address this issue in the Roanoke Valley, including the African-American Male Studies class at the high schools, which has had a direct impact on keeping these students in school. Trustee Lewis added that Forest Park Academy has assisted in closing the achievement gap and the intervention specialists work hard to make sure students who are thinking about dropping out know there are other options. Discussion ensued regarding the recruitment of minority teachers and administrators and the Chairman announced the initiation in 2014-2015 of a Division "Teach for Tomorrow" program for the purpose of "growing our own" as part of the Division's Career and Technical Education Program. Council Member Lea spoke about his participation in some of the Division's recruitment efforts and acknowledged the strong competition for limited resources. He also expressed appreciation to the members of the School's Human Resources Department for their efforts. Mayor Bowers asked if there were other groups that should be included; whereupon, Dr. Bishop explained that special education statistics for black and white students had been included in the Equity Scorecard, but thought she would include ESL students in future statistics, but the data would not be presented in the same format. Community College Access Program (CCAP): The Superintendent distributed copies of the Community College Access Program (CCAP) Update 2014 that was given to the School Board at its April 8 meeting. She highlighted the significant increase in the number of students who enrolled in dual enrollment classes this school year (468 versus 182 in 2012-2013) primarily due to Virginia Western's offer to pay the dual enrollment course fees for Roanoke City Public Schools' students. (For full text, see CCAP Update 2014 on file in the City Clerk's Office.) 349 In regard to a recent newspaper article concerning students who were unable to stay in the Community College Access Program (CCAP), Council Member Lea suggested that there be a collaborative effort among the leadership of Virginia Western Community College, Roanoke City Public Schools and others, in order to find solutions moving forward. Dr. Bishop agreed that collaboration was very important and that the administration would work towards obtaining that goal. Vice-Mayor Rosen inquired as to the help beyond graduation that could be offered to ensure students are successful; whereupon, Chairman Putney stated that there were significant efforts underway in an attempt to help Roanoke City students once they become part of CCAP. Dr. Bishop added that a college readiness program at the high schools would benefit all students. She elaborated that students need to be contacted regularly in order to identify any problems early and offer assistance if needed. Vice-Mayor Rosen asked what Virginia Western was doing to retain students; whereupon, Dr. Bishop said that the President of Virginia Western, Dr. Robert H. Sandel, was very proactive and was willing to be of assistance. She thought the position she was proposing would require a unique individual, but she would not add personnel if funding could not be obtained outside of the Schools budget. flChairman Putney alluded that the Superintendent had identified several ways to address the issue and planned to discuss the matter with the Virginia Western staff. Vice-Mayor Rosen asked that the outcome of Dr. Bishop's meeting with Dr. Sandel be shared with the Council because he believed it would be beneficial to everyone, and the entire community has a vested interest in the success of the CCAP program. Dr. Bishop appreciated the dialogue and would share the results of her meeting. Council Member Lea did not believe the issue was only a Roanoke City one, elaborating that there are community resources such as Total Action for Progress (TAP). He suggested that the effort be collaborative through the appointment of a task force. Council Member Trinkle acknowledged the challenges faced by Roanoke as an urban city in Southwest Virginia, but he also acknowledged City Council's interest and support of CCAP. He stated that the effort may need to extend beyond college readiness and focus on meeting the local workforce needs. 350 Council Member Bestpitch commended the School Board for taking the challenge to help make the CCAP successful and for serving as mentors to help students stay in the program. He reiterated that there are others in the community who would be willing to assist in this endeavor. RCPS Extracurricular Activities: Dr. Bishop stated during the January 6, 2014 joint meeting of the Council and School Board, the Council had requested information regarding the extra curricular activities offered in Roanoke City Public Schools, and an overview of the offerings was distributed. (See copy of overview on file in the City Clerk's Office.) With regard to additional extra curricular offerings at Patrick Henry High School and William Fleming High School and comments by Council and School Board Members, Trustee Lewis pointed out that the Roanoke Technical Education Program (ROTEC) had been very effective; and noted that in 2015, students will have to obtain a certification or an advanced diploma, whereas, the ROTEC Certification will allow many of those students to enter directly into the workforce. Comments by Council and School Board Members: Chairman Putney thanked the Director of Finance for her service and working relationship with the School Board, saying she had always been very capable, responsible and dedicated; and that he looked forward to working with her in some capacity in the future. There being no additional matters of mutual interest to come before the Council and School Board, Mayor Bowers thanked the Council and Board for its participation in the discussion of all the agenda items. There being no further business, Chairman Putney declared the School Board meeting adjourned at 10:30 a.m. There being no further business, Mayor Bowers declared the Council Meeting in recess at 10:30 a.m. At 10:47 a.m., the Council meeting was reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance, and action was taken on the following agenda items: 351 CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Rosen moved that Council concur in the request of the Mayor to convene in a Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 120 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) it 352 Council Member Trinkle moved that Council concur in the request of the City Manager as above. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 209 Henry Street, N. W., and 24 Wells Avenue, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as above. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property bounded by Henry Street, N. W., Loudon Avenue, N. W., Wells Avenue, N. W., and Gainsboro Road, N. W., consisting of multiple tax parcels, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 353 Council Member Trinkle moved that Council concur in the request of the City Manager as abovestated. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of a publicly-owned property located in the Roanoke Centre for Industry and Technology and at 2002 Blue Hills Drive, N. E., and 0 Blue Hills Circle, N. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as abovestated. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Post-Session Legislative Program Report: Council Member Ferris, Chairman, Legislative Committee, recognized Rob Catron, the City of Roanoke's Legislative Liaison, who had shepherded the City's legislative agenda through the General Assembly. He announced that the City Manager had been appointed as the local representative to the Local Government Transportation Commission which had been established to study the potential construction of Interstate 1-73, which would be vital for future economic development in the Roanoke Valley; and 1 354 that Vice-Mayor Rosen had been appointed by the Governor to the Commonwealth Transportation Board, noting the importance of having two representatives from the area serving on boards dealing with transportation. In addition, he congratulated Council Member Lea on his appointment, to the Commonwealth's Probation and Parole Board. Mr. Catron highlighted the following information: Roanoke Legislative Agenda: • On 1-73: Senate Resolution 32 (Stanley) directs the Senate Committees on Local Government and Transportation to study construction of proposed 1-73 o City Manager Chris Morrill was appointed as local government representative n Other Members: Senators Newman, Ruff, Deeds, Smith, Stanley, Carrico and citizen members Ben Davenport of Danville, George Lester of Martinsville and Dana Martin and William Fralin of Roanoke • On Parking Management: HB 369 (Head) was passed to provide Roanoke the ability to contract parking management to improve government efficiency • On posting public notices on locality's website: HB 95 (Head) and SB 472 (Smith) failed to be reported from committee • No changes were made to the tax code relative to BPOL or M&T taxes • No bill relating to tax amnesty programs were introduced for lack of a patron • On streamlining the eviction process by creating an exigent eviction process: SB 354 (Edwards) and HB 372 (Head) were both left in committee; SB 354 was referred to the Virginia Housing Commission for further study; HB 372 was opposed because members felt that there were already sufficient remedies in the Act • On clean-up fees for meth labs: SB 31 passed the General Assembly and requires the Board of Health, in consultation with the Department of Environmental Quality and other entities, to develop guidelines for certification that a residential property or building that was previously a methamphetamine manufacturing site has a methamphetamine level that is at or below the post clean up target. In addition, the bill requires a person convicted of manufacturing methamphetamine to pay the cost of the certification. Current law requires the convicted person to pay cleanup costs. • On Sabrina's Place: HB 1 (Comstock) would, among other items, examine current grant funding structures at state agencies for federal and state funds used to support sexual and domestic violence service agencies and review the grant applications, administration, and reporting 355 processes required of local sexual and domestic violence agencies. The bill also provided for recommending a comprehensive and streamlined grant funding process for a more efficient funding structure to best serve the victims of sexual and domestic violence while ensuring compliance with federal requirements Education: • On Standards of Learning testing: SB 144 (Edwards) and HB 365 (Head) would have required that all revisions to any Standards of Learning assessment are finalized by December 31 of the school year prior to the school year in which the revised assessment is administered • The legislation was moving briskly through the General Assembly until a fiscal impact statement claiming a $12.4 Million fiscal impact was created by the Department of Education at the last minute effectively killing the legislation • On school start date: SB 637 (Smith) would have required the Board of Education to waive the requirement that a local school board set the first day students are required to attend school to be after Labor Day for any local school board that was granted a "good cause" waiver of this requirement for the 2011-2012 school year; the bill passed Senate Education and Health, but was referred to and left in Senate Finance; HB 1 42 (Habeeb) is similar and failed to report from House Education • On Standards of Learning Reform: HB 930 (Greason) and SB 306 (Deeds) provides that SOL assessments shall not exceed 17 assessments in grades 3 through 8; the bill also requires the Secretary of Education to establish the Standards of Learning Innovation Committee to periodically review the Standards of Learning and assessments Transportation: • The General Assembly repealed the hybrid vehicle fee that has been included as part of the 2013 transportation funding bill (HB 2313) • House Bill 2 (Stolle) provides for the development of a prioritization process for projects funded by the Commonwealth Transportation Board; such prioritization shall weight factors such as congestion mitigation, economic development, accessibility, safety, and environmental quality and be applied within each highway construction district • House Bill 733 (Lingamfelter) allows localities to regulate and enforce parking in front of residential mailboxes • Senate Bill 194 (Black) provides that the "date of valuation" of property in an inverse condemnation proceeding is the date determined by the court to be the date the property was taken or damaged. 13 356 Ethics: • The General Assembly passed a new ethics law (HB 1211, Gilbert and SB 649, Norment) • Establishes the Conflict of Interest and Ethics Advisory Council; will provide advisory opinions • Require disclosure statements of government officials and lobbyists to be filed twice a year (currently once) • Prohibits tangible gifts valued at more than $250.00 in value • No limit on intangible gifts, but they must be reported • Gifts to dependent family members must be disclosed • Lowers threshold for financial disclosure to $5,000.00 from $10,000.00 Mental Health: • The General Assembly passed what promises to be the first of several new laws to reform the mental health care delivery system (SB 260, Deeds) • Lengthens duration of emergency custody orders from 4 to 8 hours • Lengthens duration of time for a court hearing from the time of a temporary detention orders from 48 hours to 72 hours • DBHDS will establish an acute psychiatric bed registry that provides real time information on the availability of beds in several patient settings • State hospitals with mental health beds will become the hospital of last resort — no one will be released from custody because of a lack of a hospital bed • The bill ensures communications and notification among law enforcement, mental health providers and CSBs Other Issues: • The General Assembly: • Defeated legislation to move Botetourt, Roanoke City and County and Salem from the VTC's Shenandoah Valley Tourism Region to the Blue Ridge Highlands Region • (Finally) funded the construction of a new General Assembly Building (HB 5001); delivered in 2019 • Passed Sunday hunting on private property with written permission of the landowner (SB 154) • Passed legislation to clarify religious uses for which religious institutions qualify for a real estate tax exemption (HB 156) • Continued to next year legislation relating to municipal net metering which can reduce a municipalities energy costs 357 Unresolved Issues & Future Opportunities: • State Budget has not been passed; total impasse at this time • Numerous judicial vacancies remain to be filled • CTB SYIP: 2 key projects — fund Orange Avenue improvements and Valley View interchange extension • Continue progress on passenger rail platform work with DRPT • 1-73 Study provides opportunity to talk about funding the project (See copy of the Post-Session Legislative Program Report on file in the City Clerk's Office.) Mr. Catron pointed out that legislation had been introduced to require changes to the measurements on the Standards of Learning (SOL) testing to be done prior to December 31 for the following school year. He advised that the bill accelerated through the Legislature and had been unanimously approved by both Chambers, but unfortunately, the Department of Education had reported to the Appropriations Committee that implementation would cost $12.4 million and neither the Senate nor House Finance Committees would be able to fund it. He indicated that Senator John Edwards and Delegate Chris Head were both disappointed and surprised by the funding analysis, with both bills being carried over at the request of the patron. Following up, Dr. Bishop did not believe the estimate to be accurate, adding that revisions would be made to the legislation which are needed in order for school districts to adequately prepare for changes in the SOL testing. She cited changes to the SOL Reading and Writing Test in the previous year that had caused catastrophic results. Mr. Catron indicated that the former Executive Director of the Virginia School Superintendents Association was now the Chairman of the Public Instruction Committee and hoped that the requirements for SOL testing changes could be handled administratively. Secondly, Mr. Catron advised that the school start date issue had been passed by the House of Delegates, but had failed when it was presented to the Education and Health Committee. He further advised a provision had been included in the State budget that would allow prior waivers for pre-Labor Day start dates to be re-granted and hoped the provision would make it through conference. He also noted that many parents and teachers had voiced concern for the number of SOL tests that students have to take between the ages of 8 and 13, and in response, the number of tests had been reduced to a number of not more than 17, and the bill requires the Secretary of Education to establish a Standards of Learning Innovation Committee to review the SOL assessments. 358 Dr. Bishop commented that in light of the question of a pre-Labor Day start date, Roanoke City Public Schools had published two calendars and the School Division was going to proceed as if school was going to start before Labor Day. Acknowledging that the issue was a great inconvenience for families, she encouraged Mr. Catron to continue to pursue the implementation of the pre-Labor Day school commencement. In regard to the SOL testing, she looked forward to reviewing the Committee's findings, noting concern for the elimination of the Fifth Grade Writing test, saying that it was a very authentic assessment as students were preparing for the fifth grade. Concurring in the concern for certain changes to SOL testing, Council Member Price noted that some tests currently required in the third grade may be delayed until the eighth grade and the implications would be very problematic and while she understood the need for SOL reform, she thought a guarded approach was warranted. Referring to school start date legislation, Council Member Bestpitch stated that the Bill had passed the Senate Education and Health Committee, but was left in the Senate Finance Committee and he was not sure how the Commonwealth would be spending more money based on the school start date. He inquired as to the motivation for referring the Bill to the Senate Finance Committee, and questioned how changing the deadline for revisions to SOL tests would have a financial impact if changes were going to be implemented any way. In response, Mr. Catron reported that Senator Edwards had asked the administration to substantiate the $12.4 million estimate, but explained that the move was a common tactic used to kill unfavorable legislation and once the Governor had stated his opposition, the Members did not want to vote on the issue since it would be eliminated at the end of the day. Next, Mr. Catron reported that the 1-73 Resolution had passed the General Assembly after having been introduced by Senator Bill Stanley as a joint resolution. He indicated that the House would lay important ground work on the project as they direct VDOT on how to proceed. Pointing out that the Parking Management legislation had passed the General Assembly, Mr. Catron explained that the City of Roanoke had been granted the ability to contract for parking management services and the City would be able to take a more holistic approach to increase efficiencies related to parking. Indicating that a request for allowing public notices to be posted on localities' websites had been proposed in the past three sessions of the General Assembly, Mr. Catron said the Virginia Press Association was opposed to the legislation, and even though localities were still required to post public notices in a local newspaper of general circulation, they were posting notices to their websites in an effort to demonstrate the effectiveness of distributing the information via the Internet. 359 Mr. Catron reported that no changes had been made to the Business and Professional Occupation License (BPOL) or the Meals and Transient (M&T) Taxes and that no bill had been introduced in regard to tax amnesty due to the lack of a patron. Concerning the streamlining of the eviction process, Mr. Catron informed there had not been a good reception of the Bill on the House side where several members of the House Court of Justice Committee were attorneys that practice law concerning landlord/tenant disputes and had made it clear they did not see a need for changes in the legislation. He said that on the Senate side, there was actually enough votes but knowing what was going to happen in the House, the decision was made to bring the Bill back into the Senate Committee and then defer it to allow time to figure out what to do with tenants who were not getting arrested or breaking the law, but were regularly acting inappropriately and were disturbing the peace. Stating that legislation had passed the General Assembly that requires the Board of Health, in consultation with the Department of Environmental Quality, to develop guidelines for certification that a residential property formerly being used for the production of methamphetamines was at or below the post cleanup target, Mr. Catron noted that the person convicted of the manufacture of such would be required to pay the cost of the certification. Mr. Catron then noted that legislation regarding funding for Sabrina's Place had g 9 9 9 passed the House unanimously, but once it got to the Senate Committee, some partisan politics got involved and the Bill was carried over. He recommended that even though the same Secretary for Health and Human Services was in place, there was a new Governor and a new staff and it would be appropriate to send a letter from the Roanoke Valley Alleghany Regional Commission asking the Governor to get involved to ensure that Sabrina's Place was eligible for grants. Mayor Bowers suggested that letters of support be sent from organizations and associations such as the Virginia Municipal League (VML), Parent Teacher Associations (PTA) and any other health and human service organizations that could help peak awareness. Moving to transportation legislation, Mr. Catron recalled that two years prior a transportation funding plan was approved that contained a Bill that included the Hybrid Vehicle Fee, which required the owners of hybrid vehicles to pay an extra registration fee. He informed the Council that the General Assembly had repealed the fee in the current year's session. He also reported that the General Assembly had decided to step in and guide funding decisions made by the Commonwealth Transportation Board, the Northern Virginia Transportation Authority, and the Hampton Roads Transportation Commission by identifying five factors - congestion mitigation, economic development, accessibility, safety and environmental quality - that must be considered for projects; and while the funding formula was not changed, consideration must be given to each 360 factor before funding could be allocated. He also advised that parking had become a big issue in many urban cities and reminded all that the Code of Virginia had been re- written to give local jurisdictions more authority in that area. Concerning eminent domain, Mr. Catron indicated that legislation had passed regarding date evaluation when determining the amount owed to a landowner in eminent domain condemnations for transportation projects. Council Member Ferris explained that an inverse condemnation is when property is taken before a condemnation proceeding has occurred and it is usually a mistake where a state or locality has taken property they thought they were entitled to utilize, either for right-of-way or for other purposes, and a proceeding is brought by the landowner against the locality or the state. Mr. Catron added that when a thoroughfare is recognized, the value of a house in the thoroughfare is diminished as soon as it is identified and the legislation requires that data evaluation be used to determine the value of the real property at the point in time before the thoroughfare is identified. Mr. Catron advised that a new ethics bill had passed the General Assembly that treats all politicians the same whether they are on the local level, state level or are Governor. He further advised that the provisions of the legislation call for the formation of an Ethics Advisory Council that will make written opinions as to receipts of gifts and disclosure. He encouraged all politicians to take a careful look at the changes; and he pointed out that the new legislation would also require two Economic Interest Statement filings each year. Regarding legislation related to mental health, Council Member Bestpitch questioned what would happen in a case where an emergency custody order was about to expire and then a bed is identified; he wondered if the individual would be transported to that facility or not; whereupon, Mr. Catron responded that if a person was being held for transportation to a State bed, the person would be transported to the facility. Council Member Price commented that it was unfortunate that the tragedy involving Senator Creigh Deed's son had to occur to spark legislation and conversations surrounding mental health; and she hoped that a procedure for communication among the necessary entities would also be established. Mr. Catron advised that William A. Hazel, Jr., Secretary of Health and Human Services, and Brian Moran, Secretary of Public Safety and Homeland Security, have been directed to develop a best practices communication procedure for the entire State. He pointed out that the issue involves state troopers, local police and county sheriff departments as well as many others; and the report lays out a multitude of reforms that are required to fill-in the gaps. He mentioned that the Governor had issued an Executive Order to continue the Mental Health Task Force. 361 Vice-Mayor Rosen inquired as to where funding for the mental health reform would originate; whereupon, Mr. Catron advised that the House Appropriations Committee and the Senate Finance Committee had put tens of millions of dollars into mental health funding because of the expenses associated with 24 hour care when an individual is being held for weeks or months. Realizing there is a need for increased awareness involving mental health patients, Vice-Mayor Rosen acknowledged the difficulty of providing those services if localities were expected to follow State mandates without additional funding. Mr. Catron called attention to the legislation introduced by Delegate Chris Head and Senator John Edwards relating to the Virginia Tourism Corporation moving the City of Roanoke, Roanoke County and the City of Salem from the Shenandoah Region, saying the legislation had been introduced prior to the Session and that the Virginia Tourism Corporation and a trade association were both in opposition to the bills and ultimately, the pieces of legislation were carried over until next year's session with a promise from the Virginia Tourism Corporation that they would work with the Roanoke Convention and Visitors Bureau to move the Roanoke Region into the proper tourism district. Stating that both Houses, having agreed to provide funding for a new General Assembly Building, Mr. Catron commented that the decision was made to temporarily relocate until 2019 when the new edifice should be available. He mentioned that Sunday hunting on private property by written permission from the landowner had been approved; noting that hunting is not allowed in the City of Roanoke. Mr. Catron stated that House Bill 156, which clarifies real estate tax exemptions for religious organizations, had been an attempt to make sure the exemption was being properly applied across the Commonwealth in instances where religious organizations own real estate that is in addition to the property on which the church is located. Council Member Bestpitch stated that in an urban setting, some churches purchase a nearby house and use it for a period of time as Sunday School rooms until they build an addition to the church itself and at that time they may maintain the house as rental property to generate income. He questioned if in such cases the tax exempt status could be rescinded so that the property is placed back on the tax rolls; whereupon, Mr. Catron responded that localities are required to place such properties back on the tax rolls, noting that if the minister or religious leader of the congregation is the resident of the home, the property would maintain its tax exempt status. II 362 Next, Mr. Catron advised that community net metering had been discussed, whereby public bodies are able to generate electricity on a portion of their property by installing solar panels on a landfill or the top of a civic center and then, through a provision of the Code of Virginia, they sell the electricity back to the electric company. He pointed out that the same provision in the Code requires a contract between the locality and the electrical provider which gives them veto power and the proposed legislation was attempting to require electrical providers to enter into the contract; however, the power companies were opposed because they want to be able to control the amount of power generated in their monopoly territory at all times. He noted that the matter was carried over until the next session of the General Assembly. Mr. Catron commented that the $80 billion State budget still had not been adopted, that discussions have centered around how the State would operate without a budget and how to get action regarding Medicaid, unfortunately no resolution has been identified. He indicated that the House was in Special Session No. 1 and the Senate agreed to reconvene every few days, but neither side was talking about the budget and because the budget had not passed, several judicial vacancies remained open. Following extensive dialogue about a possible State shutdown due to not having an adopted budget, Mr. Catron commented on the Commonwealth Transportation Board's Six Year Improvement Plan, stating that he was still looking for the Orange Avenue expansion and the Valley View Interchange to appear on the list, and the City was still working on the passenger rail platform. He mentioned comments from speaking with Jennifer Mitchell, Director, Department of Rail and Public Transportation, that she is interested in having a site visit to talk about progress on the project milestones for passenger rail service. He encouraged the City to schedule a meeting with Ms. Mitchell as soon as possible. Lastly, Mr. Catron reminded that the 1-73 project would likely take half a century to complete, but it would be a huge economic boost to the area; and he was happy that the Senate had empowered the Commission to get started on the Study. Vice-Mayor Rosen reminded the Council that the public hearing for the Commonwealth Transportation Committee's Six Year Plan would be held at Northside High School on May 19 at 6:00 p.m. The City Attorney thought the Legislative Program had been a success. He called attention to various changes implemented by the General Assembly that will impact localities, such as requiring governmental bodies to establish an electronic meeting policy and allowing localities to adopt provisions regarding the misuse of public assets. 363 The Assistant City Manager for Operations responded to an inquiry about which section of Orange Avenue had been discussed in the Commonwealth Transportation Committee's Six Year Plan, stating that the expansion of Orange Avenue would take place between 13th Street and Gus Nicks Boulevard and in addition there is concern for funding of the 13th Street/Hollins Road project and the Tenth Street project. Fiscal Year 2015 Budget Study: The City Manager stated that the budget process had begun in the fall with a retreat where Council had set the major policy direction, the priorities and the items they would like to have addressed, and how they would like to measure success every month when staff gives an update so that once the budget is presented, there are no surprises because the Members of Council have given direction through the entire process. He commented that even though a budget study update had been given every month for five months, this briefing would be the final wrap-up and he recognized Amelia Merchant, Acting Finance Director who presented the following information: Agenda: • Recommended Budget Summary • Budget Study Items: o Council Salary Adjustment • Information: • o Arts Endowment o Roanoke Community Garden o Board of Zoning Appeals, Rezoning, Street Alley Advertising Fees • Virginia Stormwater Management Program (VSMP) Permit Issuance Fees • Measures to be Adopted Recommended Budget Summary: • FY 2014-15 Recommended Budget is balanced and meets the priorities established by Council • Recommended Budget Totals - $260,222,000.00 o Increase of $189,000.00 or 0.1% o Includes no increase in real estate or other local tax rates o Maintain current levels of core services with limited service enhancements o Includes no base pay increase for employees 364 Budget Study Items: Council Salary Adjustment: • Total budget available: $15,055.00 • Recommendation: o African American Male Studies Program - $9,000.00 o Budget Contingency - $6,055.00 • Delay salary adjustment until 7/1/2015 or later Information: Arts Endowment: • $125,000.00 allocation to a new project account o Release of $125,000.00 to Endowment contingent upon certification of an equal amount raised by the private sector o Funding allocated to a Special Revenue Fund • $125,000.00 allocation to Capital Project Contingency o Release of additional amounts contingent upon City Council direction Roanoke Community Garden: • Conducts workshops, classes and cultural events • FY 2013 volunteer hours: 2,988 • 8 gardens in place by June 30 • FY 2014 City of Roanoke Participants: 387 • $18,000.00 total FY 2015 Budget o $10,000.00 from City of Roanoke o $8,000.00 in fundraising and grants Board of Zoning Appeals, Rezoning, Street Alley Advertising Fees: • Requires amendment of the Zoning Ordinance followed by City Code amendment • Adjustment to be made with future Zoning Ordinance amendments • Revenue and expenditure estimate decreased by $15,000.00 Ms. Merchant stated that the recommended budget totaled $260,222,000.00, which is an increase of 0.1 percent from Fiscal Year 2014, and there was no recommendation for an increase in real estate or other local taxes; and the current level of core services were being maintained with a minimal amount of enhancements. She further stated that the proposed budget did not include a pay increase for employees and of the $15,055.00 previously proposed for a salary increase for Council Members, $9,000.00 will now be appropriated for the African American Male Studies Program and the remaining $6,055.00 will be appropriated to the Budget Contingency. 365 Ms. Merchant reminded the Council that their salary adjustment would be delayed until after July 1, 2015, or some date thereafter. She called attention to the $125,000.00 allocation for the Arts Endowment that will not be released until an equal amount has been raised by the private sector, adding that the allocation will not be restricted to a 12 month cycle, but will be rolled forward until it has been expended. Regarding funding for the Roanoke Community Garden, Ms. Merchant advised that the group will be conducting workshops, classes and cultural events, and had reported approximately 3,000 volunteer hours in support of its efforts. She added as of June 30, 2014, they hoped to have a total of eight gardens, five were created in Fiscal Year 2013 and three will be added by June 30, 2014. She further advised that 387 City residents have participated in the Program, which is a 71 percent increase above their Fiscal Year 2013 participation rate; and for Fiscal Year 2015 budget $10,000.00 will be provided by the City of Roanoke and $8,000.00 through grants and fundraising. Council Member Trinkle inquired if the $10,000.00 was the same amount provided in the prior fiscal year; whereupon, Ms. Merchant answered in the affirmative. The City Manager explained that the original request had been for $20,000.00 and $10,000.00 was recommended by the Budget Committee. Ms. Merchant called attention to the removal of the revenue and expenditure of approximately $15,000.00 for advertisement; and subsequent City Code amendments in connection with Board of Zoning appeals, rezoning applications and street and alley closures. Regarding the Virginia Stormwater Management Program (VSMP) issuance fees, Ms. Merchant reported that the fees will be set by the State and collected by the City of Roanoke. She stated that there will be a public hearing on Monday, May 19 and thereafter, City Council will be asked to amend the City Code and Fee Compendium, with the fees becoming effective July 1. Council Member Price asked for clarification of the Blue Ridge Independent Living Center (BRILC) budget request; whereupon, R. Brian Townsend, Assistant City Manager for Community Development, explained that a concern had been expressed for not allocating funding for FY2015; and he indicated that the requested funding is part of the Community Development Block Grant (CDBG) Program, which has a citizen review panel process that reviews funding requests each year and ranks those requests based on policies, goals and objectives of the CDBG Program. He said that it was determined that BRILC still has $100,000.00 of its $106,000.00 allocation that would be carried over into the next fiscal year which, based on spending from prior years, should be sufficient through Fiscal Year 2015. He assured the Council that BRILC expenditures fp- would be monitored and if it was determined that additional funds were needed, the budget would be amended to help cover their obligations. 366 Following up on the explanation from the Assistant City Manager for Community Development regarding the CDBG funding process through HUD, Council Member Bestpitch encouraged staff to find ways to streamline the process in terms of waiting for approval from HUD; and asked for clarification on the type of review that HUD was conducting because the corresponding material refers to an historical review but an environmental review had been referenced earlier. Mr. Townsend indicated that the rules for testing have changed and now includes tests for lead based paints, asbestos and other environmental issues for all houses for which Federal funds are sought, not just architectural details and historical integrity for buildings in historic districts as required in prior years. Dialogue ensued regarding the review process, with Council Member Bestpitch concluding that if a need is identified in the upcoming fiscal year, the possibility of contingency funding should be explored. Mr. Townsend pointed out that the public participation process had been amended in the prior year and those changes have facilitated more timely mid-year budget amendments. The City Manager reminded the Council that the funds were coming from the Federal government with many strings attached; and if those funds were not spent appropriately, taxpayers must make up the difference. Additionally, a citizen committee reviews the request for the projects which are reviewed carefully for efficiencies. There being no further discussion regarding the proposed recommended budget overview, the Mayor announced that the Recommended Fiscal Year 2014-2015 Budget will be adopted at the May 12 recessed meeting of City Council at 2:00 p.m., in the City Council Chamber. Raleigh Court Library Renovation: The City Manager gave an overview of the plans to renovate the Raleigh Court Branch Library, noting previously the only library project was a super branch that would have cost over $13 million which the City could not afford. He explained that programs had increased at the neighborhood branches and with a renewed focus on early childhood education, it became apparent the $13 million should be invested in the local branches where there was proven success, with the first project being the Main Branch in downtown and renovations there would be completed in the fall and Raleigh Court Branch was next to be renovated due to its condition, followed by the Williamson Road Branch; and then the Melrose Branch, which is timed specifically in conjunction with the Housing Authority and the Choice Neighbors Grant Program. He noted that there was also funds available for the Countryside Branch and the eBranch in South Roanoke. ri 367 The Assistant City Manager for Community Development interjected that a zoning amendment will be required for the project and it will be heard by the City Planning Commission on May 13; and thereafter, a public hearing conducted by City Council on May 19 at 7:00 p.m. Peter Bolek, HBM Architects, presented the following data regarding the Raleigh Court Branch Library: „ ,eeting #:, Meeting #2: 1 WHAT'S HAPPENING IN LIBRARIES LiBRARIi4 TODAY? PRESENTATION&WORK I Vii:Q 6� s--, SESSION _ !q - 4 CHURNS 0 e s MC _—: �,' AREAS 4 GATHERING ® f. SPACES i - � �` I READING 4 ” ROOMS ,�6 . noire,, FLEXIBLE It SEATING ER ODf000R lia, tliZS 0- 70 SPACES 4 47 gi it Ili • Aerraf l n esCAMPUS, e -;t,, 1 Site Plan '''-'41k i x f 0 isii*.1 U z 368 Floor Plan Floor Plan 2015 • 1 965 198 _ -. ■�rt J. �} • 2015 111111111 Original Rendering Rendering 2015 _ I • � 'i I I I (See copy of presentation on file in the City Clerk's Office.) Explaining that the plan was to expand the building northward towards Grandin Road, Mr. Bolek stated that the area of land in that direction was available for development and was appropriate in terms of the Department of Planning, Building and Development's goal of reinforcing a sidewalk and street presence in communities; that the number of parking spaces will be increased from 19 to 37, stressing the importance for the Library to maintain its own parking due to the congestion at the beginning and ending of the school day when students are being picked up and/or dropped off from school. Mr. Bolek explained that the proposed expansion will double the size of the facility for a total of approximately 12,000 square feet and the building will offer an intuitive experience where the adult collection will provide quiet reading areas with a quiet room, lounge seating, and great natural light; and a children's department with interactive play elements, technology, and areas for a parent or caregiver and child to explore and learn together. He emphasized that the main control point of the Library will be centrally located in order that every aspect of the building can easily be observed 369 and have great site lines so that librarians may address the public. He pointed out that there will be access to computers, an expanded meeting room for 72 occupants, and a closeable wall to allow access from the south side of the building in order to utilize the meeting room, café and restrooms after hours for community meetings, evening programs and special events. Mr. Bolek indicated there will also be a seating area surrounded on three sides by a glass wall and an outdoor area that could be utilized for children's programs or a reading group. He then expounded on the area designed for the teen population that will not only include their collections, but also encompass technology, a social gathering area and a creation lab for recordings and development amongst peers. In conclusion, he specified that the Library will include small study rooms with glass partitions to allow users a private area for tutoring, collaborative learning or study, and a staff break room and work room for daily operations. Council Member Bestpitch inquired if the room in the upper right corner of the 2015 Floor Plan was for staff only; whereupon, Mr. Bolek explained that the room in the upper right corner would encompass the book return bins. Following up, Council Member Bestpitch questioned if books would be returned directly into the building after being dropped in the return slot; whereupon, Mr. Bolek answered in the affirmative, elaborating since materials were being returned directly into the building, staff would have a better opportunity to retrieve the materials and recirculate them. Council Member Bestpitch then inquired as to the purpose of the area in the upper left corner of the building off of the meeting room. Mr. Bolek responded that it was a storage room and the figures represent stacked tables and chairs. Referring to earlier comments regarding the line of sight from the circulation desk into the children and teen areas, Council Member Bestpitch noticed that the teen area was around the corner, and was unsure about the wall between the technology section and the children's area. Mr. Bolek advised that when children were in the referenced area, it would generally be for story time and programs, and the librarian would be mobile in order to move throughout the building. He pointed out that the existing wall is a low bearing wall and moveable to a point, but the intention is to use it as a threshold. Noting concern for supervision, Council Member Bestpitch envisioned parents taking their children to the children's section while they went into the stacks. Understanding the concern, Mr. Bolek stated that the intention was to provide parents with the ability to browse the materials in the middle of the Library without low having to go into the adult area. 370 Council Member Trinkle asked if the courtyard was to be closed off and accessible only from inside of the building; whereupon, Mr. Bolek answered that a gate is proposed at the edge of the fence, consequently the library plans to bring in programs that may require access, but primarily the gate will be secured and accessed from inside of the building. Regarding a cost estimate for the project, Vice-Mayor Rosen asked Mr. Bolek if he thought the results could be achieved within budget; whereupon, Mr. Bolek replied that the $2.25 million estimate would include all of the demolition, new construction, furnishings, equipment and the parking lot. Regarding the quiet reading room, Council Member Trinkle asked about its purpose, if it was a place just for adult reading or a meeting room as well; whereupon, Mr. Bolek responded that the room could be used for meetings; that one of the objectives was to provide a space for everyone whether it be for collaborative social gatherings or quiet rooms. He continued that as it is currently setup, there is lounge seating and a four person table where small discussions may take place. Council Member Trinkle acknowledged that a great deal of effort had been put into the project and public input had been solicited, but wondered if there will be other opportunities for input since some other concerns have been expressed about the architectural design in respect to the older neighborhood and some of the access points around the building. Mr. Bolek advised that there will be another community meeting whereby the proposal will be presented and the public will be invited to share feedback regarding amenities. Acknowledging that the structure was meant to be a neighborhood library, Council Member Trinkle stated that it appeared as though a lot of programming features had been added into a relatively compact space while retaining a neighborhood feel, and asked when construction on the project would begin. The City Manager advised that construction will begin once the Main Branch renovations are completed, which are anticipated to be near the end of 2014. Mayor Bowers announced that there will be a community meeting regarding the proposed Raleigh Court Branch Library renovations at the Raleigh Court Branch Library at 5:30 p.m., on May 5 and the public is welcome to attend and make comments. Referring to stormwater management, Council Member Ferris asked if a dry well or a cistern of any type would be implemented on the project; whereupon, Mr. Bolek answered that the current paved parking lot, an impervious surface, approximately equals the amount of proposed new construction and, if the parking lot is removed as planned, the new lot will utilize pervious pavement with the ability to allow water seepage, and there will be a net change of zero in the amount of impervious surface on the property. 371 Council Member Ferris inquired as to where the water from the roof would drain; whereupon, Mr. Bolek said that the water would drain into the underground storm drains. Council Member Ferris stated that he had wondered why the building encroached so closely to the street, and it was his understanding that the nature of the design was such that the Department of Planning, Building and Development was attempting to create a more walkable and inviting neighborhood. He questioned if the original plan for the branch library had been consistent with a design scheme, and if significant changes or adjustments have to be made to accommodate it. Mr. Bolek advised that the two ideas had been parallel and when looking at the site, the most logical area for expansion is in the proposed space; that the only change had been to relocate the main entrance on the north side of the building rather than the west side near the parking area in an attempt to create a more inviting, friendly neighborhood. Council Member Ferris encouraged Mr. Bolek to make certain that citizens are aware they are being heard and are part of the planning process. Council Member Bestpitch pointed out, from an historic preservation point of view, that a new building or an addition to an existing building should represent the time period in which it is built. He thought that the proposed library plans would accomplish that goal by bringing a current feel, adding that the current thinking in urban planning is that buildings should be brought closer to the street; and thought the proposal would work well, while complementing Patrick Henry High School. Following extensive dialogue regarding the renovations for the Raleigh Court Branch Library, the Mayor thanked Mr. Bolek for his expertise and presentation. At 1:09 p.m., the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle and Mayor David A. Bowers-7. ABSENT: None. The Mayor declared the existence of a quorum. 372 The Invocation was delivered by Elder Travis C. Hairston, God House Baptist Ministry. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. (At this point, Vice-Mayor Rosen entered the meeting (2:02 p.m.) PRESENTATIONS AND ACKNOWLEDGEMENTS: BICYCLES-PROCLAMATIONS: The Mayor declared the month of May 2014 as Bike Month. (See copy of proclamation on file in the City clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Jeremy Holmes, representative of the biking community. AIR-QUALITY-PROCLAMATIONS: The Mayor declared the month of May 2014 as Asthma Awareness Month. (See copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented ceremonial copies of the proclamation to Jeremy Holmes, representative of the Greater Roanoke Valley Asthma and Air Quality Coalition; and George Steer, Professor, Jefferson College of Health Sciences. YOUTH-PROCLAMATIONS: The Mayor declared the month of May 2014 as National Cooperative Extension Centennial Celebration Month. (See copy of proclamation on file in the City clerk's Office.) Mayor Bowers presented ceremonial copies of the proclamation to Leslie Prillaman, Extension Agent, Unit Coordinator, 4-H Youth Development; and Deb Chappell, Extension Agent, Family and Consumer Sciences, Roanoke Extension Office. ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: Council Member Price offered the following resolution expressing condolences to the family of Rodney Hubbard: (#39920-050514) A RESOLUTION memorializing Rodney Hubbard, Director of the District 23A Court Service Unit for the Virginia Department of Juvenile Justice for the City of Roanoke following his passing. (For full text of resolution, see Resolution Book No. 76, page 638.) 373 Council Member Price moved the adoption of Resolution No 39920-050514. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. Mayor Bowers expressed condolences to the Hubbard Family and presented a ceremonial copy of Resolution No. 39920-050514 to Debbie Hubbard, his widow. ACTS OF ACKNOWLEDGEMENT-FINANCE: Due to unforeseen circumstances, the recognition of the Finance Department will be postponed to a future meeting of Council. HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City Council sets this time as a priority for citizens to be heard, and that all matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council to express concern about the economics of the City. Yolanda Puyana, 5573 Valley Drive, S. W., appeared before the Council and said she was not only speaking on behalf of the Hispanic Community, but the City as a whole. She shared her concerns about the closing of the Habana Café in the City Market Building, stating downtown and the food court inside of the Market Building were landmarks of the City of Roanoke; that the Food Court was known as the International Food Court, and was supposed to have international food and a diversity of businesses. She noted that, as a Latino, she knew fellow Latinos enjoyed owning a business in downtown Roanoke; unfortunately, everyone was concerned about the demise of the Habana Café because of the exuberant amount charged for rent. Ms. Puyana inquired if there was a way the City could extend the time or reduce the amount of the rent so that the Market Building could attract more businesses and draw a greater number of people during the lunch period. She indicated that, in prior years, the Market Building had been vibrant with people during the lunchtime, but now people were not patronizing the businesses, the rent was too expensive to attract new ones, and the building has lost its charm. 374 In response to a suggestion that the Market Building promote diversity, Ms. Puyana again referenced the International Food Court and indicated that she would like to open a Mexican restaurant, but is reluctant because of the restrictions and the costly rent. She reiterated that the Habana Café had been in business for a couple of years, but was struggling; and again she pleaded for consideration of small businesses in Roanoke's downtown market area so the Market Building and the International Food Court could return to the thriving attraction it once was. The City Manager noted that as part of the renovation of the Market Building, the building had been placed under the operation and ownership of the Market Building Foundation in order for the City to take advantage of the historic tax credits. He explained that the City appoints one member to the Foundation, but otherwise has no control over the operations. He agreed to express Ms. Puyana's concerns to the Market Building Manager, and he would ask if an overview of operations in the Market Building could be provided to the Council. Council Member Bestpitch appreciated Ms. Puyana's comments and hoped that the situation could be resolved, noting that he was surprised to hear businesses were struggling since he had been at the Market Building recently and noticed the streets on either side of the building had been closed between Campbell and Salem Avenues; adding that one of the liveliest places had been the Habana Café. He mentioned there had been tables out in the street, a large crowd had gathered and there was music; and he had assumed the businesses were doing very well. In response, Ms. Puyana said that the events of the previous Friday had been planned in conjunction with other businesses in an effort to help pay the rent. She commented that organizing the event had taken a great deal of money and effort, but there is a plan to continue holding such events on the first Friday of each month. Mayor Bowers expressed concern for the business owners; and without objection by the Council, referred the matter to the City Manager for review and report back to the Council. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to a request from the City Manager for a public hearing. 375 COMMUNITY YOUTH PROGRAM-CITY-OWNED PROPERTY-TAXES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 19, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Community Youth Program at St. John's, Inc., a non-stock, not for profit corporation, for tax exemption of personal property in the City located at One Mountain Avenue, S. W., was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-FAIR HOUSING BOARD-ROANOKE VALLEY- ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE-PARKS AND RECREATION ADVISORY BOARD-COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD: Reports of qualification of the following individuals were before the Council: Alesha Allen as member of the Fair Housing Board to fill the unexpired term of Helen Muddiman ending March 31, 2016; M. Rupert Cutler as the Non-Elected City representative and Wayne Bowers as the City's Technical Advisor/City Manager's designee of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for three-year terms of office, each, ending March 31, 2017; Chris Bryant as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2017; R. Gail Burruss as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board to fill the unexpired term of Tim H. Steller ending June 30, 2015; 376 Stephen D. Poff as a City representative (Chief Magistrate) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office ending June 30, 2017; and Amelia Merchant as Acting Director of Finance, effective May 16, 2014, until such time as a permanent Director of Finance is elected or appointed by City Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Lea moved that the reports of qualification be received and filed. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: BUDGET-HOUSING-GRANTS: Inasmuch as the public hearing on the City's Recommended 2014 - 2015 HUD Funds Budget, which was scheduled to be held on Thursday, April 24, 2014, was not advertised in a timely manner, the City Clerk was instructed to re-advertise the public hearing to be held on Monday, May 5, 2014, at 2:00 p.m., as soon thereafter as the matter may be heard, for the purpose of receiving views of citizens, the matter was before the body. Legal advertisement was published in The Roanoke Times on Friday, April 25, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the matter. Charlie Harlow, Chair, Blue Ridge Independent Living Center (BRILC) Board of Directors, appeared before the Council and expressed concern regarding the elimination of CDBG Funding for the Blue Ridge Independent Living Center. (See written comments on file in the City Clerk's Office.) 377 Mayor Bowers called attention to copies of communications from Keith L. Holland, HUD Community Resources Administrator, dated March 27, 2014, to Karen Michalski-Karney, Executive Director, Blue Ridge Independent Living Center, regarding funding applications for 2014-2015 HUD Annual Plan and a response from Ms. Michalski-Karney dated April 4, 2014; and emails from Sarah "Sallee" Ebbett, Kirk Bailin and E. Dennis Horton. (See copy of documents on file in the City Clerk's Office.) The City Manager reminded the Council that detailed information had been provided at the 9:00 a.m., session as part of the Proposed Recommended FY2014- 2015 Budget briefing (See pages 25 -26). Council Member Bestpitch emphasized that the funding the City of Roanoke receives from the Housing and Urban Development (HUD) federal agency has been declining while requests from the very worthwhile programs in the City were two times greater than had been provided. He encouraged the BRILC staff to specifically identify projects, obtain construction estimates and begin the approval process for additional funding, if they anticipate a budget shortfall. Council Member Price acknowledged there are many moving parts in place and she asked if City staff would be able to keep the BRILC staff informed as to the situation; whereupon, Mr. Townsend responded in the affirmative. There being no other speakers, the Mayor declared the public hearing closed. Following in-depth discussion, Mayor Bowers noted that the City Manager will make his recommendation regarding the matter at the Monday, May 12, 2014, recessed meeting of Roanoke City Council. He suggested that City staff continue to communicate with the Blue Ridge Independent Living Center staff and provide the Council with updates. PETITIONS AND COMMUNICATIONS: BUDGET-CABLE TELEVISION: Elaine Bays-Murphy, Cable Access Director, Roanoke Valley Regional Cable Television, submitted a written communication transmitting the RVTV Fiscal Year 2014 - 2015 Budget. (For full text, see communication on file in the City Clerk's Office.) Ms. Bays recapped those services provided to the City and requested approval of the FY 2014 - 2015 budget. 378 Council Member Trinkle offered the following resolution: (#39921-050514) A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2014 - 2015 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. (For full text of resolution, see Resolution Book No. 76, page 640.) Council Member Trinkle moved the adoption of Resolution No. 39921-050514. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. JEFFERSON CENTER: Cyrus Pace, Executive Director, the Jefferson Center Foundation, shared information regarding accomplishments for the year ending June30, 2013 and plans for the new season. (For full text, see copy of Jefferson Center Annual Report FY2013 on file in the City Clerk's Office.) Following general comments by Vice-Mayor Rosen, Mr. Pace summarized his maintenance plan for the Jefferson Center as had been discussed several years prior. He noted that the roof project was complete and future projects would continue to be a combination of a private and public partnership in which the community supports the Jefferson Center in addition to the support the City of Roanoke has already pledged through a match grant. He stated that Jefferson Center administration continued to search for efficiencies and revenue streams that should be pursued, adding that he had worked in a number of places but he had never worked in a place with people that put in as many hours in a more disciplined way. In regard to general plans for maintenance, Mr. Pace explained that the Jefferson Center administration was working to ensure they would be able to secure the match funding for the City, and the bigger picture includes endowment funding and initial capital support so that deferred capital maintenance and acute issues could be addressed. 379 As to which issues would be addressed, Mr. Pace indicated that everything from the common area carpet to obtaining a security system for the first time to the HVAC systems that have been in place for 23 years, adding that while there were some acute issues, others were part of a reasonable plan that could be provided. Mr. Pace remarked that while there were plans to improve the guest experience, the majority of the projects would be HVAC, plumbing and other capital maintenance, although the guest experience had not grossly changed and most concerns had been managed through the maintenance budget, but he wanted to put the Jefferson Center on firm footing so that he and his staff could concentrate on ensuring that nonprofits have good space to do their work and that the Music Lab continues to do outreach in a manner that benefits the community. There being no additional comments by the Council, the briefing was received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: PROCUREMENT-BUILDINGS: The City Manager submitted a written communication recommending adoption of an ordinance to establish and authorize procedures for the procurement of Design-Build and Construction Management Services, effective June 1, 2014. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39922-050514) AN ORDINANCE adopting and authorizing procedures for the selection, evaluation, and award of Design-Build and Construction Management contracts as provided for by Virginia Code Section 2.2-4308; authorizing the City Manager to take such further actions and execute any needed documents in order to implement, administer, modify, and enforce such procedures; establishing an effective date for this Ordinance; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 641.) 380 Vice-Mayor Rosen moved the adoption of Ordinance No. 39922-050514. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. EQUIPMENT-BUDGET-POLICE-GRANTS: The City Manager submitted a written communication recommending appropriation of funds in the connection with the Federal Asset Forfeiture Sharing Program and the Department of Treasury Federal Asset Sharing Program, in order for the Police Department to continue to replace equipment for officers and vehicles. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following budget ordinance: (#39923-050514) AN ORDINANCE to appropriate funding from the Department of Justice Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 652.) Vice-Mayor Rosen moved the adoption of Budget Ordinance No. 39923-050514. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. EQUIPMENT-BUDGET-POLICE-GRANTS: The City Manager submitted a written communication recommending appropriation of funds in connection with the State Asset Forfeiture Sharing Program in order to allow the Police Department to continue to acquire new and replacement equipment for officers and vehicles. (For full text, see communication on file in the City Clerk's Office.) 381 Council Member Ferris offered the following budget ordinance: (#39924-050514) AN ORDINANCE to appropriate funding from the State Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the (For full text of ordinance, see Ordinance Book No. 76, page 653.) Council Member Ferris moved the adoption of Budget Ordinance No. 39924- 050514. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CONDEMNATION PURCHASE/SALE OF PROPERTY-TRAILS: The City Manager submitted a written communication recommending authorization to acquire real property rights in connection with the Garden City/Star Trail Connection Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39925-050514) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Garden City/Star Trail Connection Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 653.) Council Member Trinkle moved the adoption of Ordinance No. 39925-050514. The motion was seconded by Council Members Ferris and Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. 382 ENCROACHMENTS-PERMITS: The City Manager submitted a written communication recommending authorization for an encroachment permit for a retaining wall located at 2916 Hollowell Avenue, S. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39926-050514) AN ORDINANCE allowing an encroachment requested by Linda Thompson, owner of 2916 Hollowell Avenue., S. W., located in the City of Roanoke, Virginia, to place an approximately 50 foot long, and 1 '/2 foot wide, retaining wall, approximately 5.50 feet into the City's public right-of-way located at 2916 Hollowell Ave., S. W., Roanoke, Virginia, upon certain terms and conditions, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 655.) Council Member Trinkle moved the adoption of Ordinance No. 39926-050514. The motion was seconded by Vice-Mayor Rosen. Linda Thompson appeared before Council and explained that the wall had to be removed to repair sewer lines and the intention was to replace the wall. Vice-Mayor Rosen commented that it was unknown that an existing wall was in the City's right-of-way until it was necessary to make repairs to the wall. At that point, the issue became a public matter that required the City to grant an easement and that is the reason it took so long, but ultimately, it would be to the property owners' benefit. Council Member Bestpitch stated that he was in support of the ordinance and he pointed out that the City was trying to ensure that everyone was protected. He said that part of the requirement was the property owner maintains not less than $300,000.00 of general liability insurance coverage, and while it may be appropriate at the time, he questioned if there was a means of potentially addressing future requirements. The City Attorney advised that the request was for an encroachment permit and the City would have some rights to adjust the amount in the future by terminating the permit unless the property owner provides additional insurance. There being no additional comments, Ordinance No.39926-050514 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. COMMENTS BY THE CITY MANAGER: The City Manager called attention to the following items: Sale of City Property • The City of Roanoke has closed on the sale of the City property which was the former stadium/amphitheater site, to Haley Toyota for 83 $1,000,020.00 Strawberry Festival • Elmwood Park hosted 34th Annual Community School Strawberry Festival on Friday and Saturday • This annual event is a fundraiser for Community School. • Events such as this bring people to our downtown to shop, eat, and enjoy the newly renovated park. May is Neighborhood Month • Neighborhood groups across the city host events throughout the month to provide opportunities for City Council members, city staff, and residents to meet and greet one another. • First event was the Cinco de Mayo celebration in the Wildwood neighborhood at Thrasher Park on May 3. • Upcoming events include: • May 8 — Grandin Court Neighborhood Association's Plant Exchange and Give-a-way, Grandin Court Recrecation Center, 2621 Barham Road. • May 10 — Airlee Court Neighborhood Watch Association, 24-Block Yard Sale, from 8:00 a.m. to 3:00 p.m., between Florist Road & Airport Road, and north of Hershberger Road. • Events scheduled for May 2014 are listed at www.roanokeva.gov/neighborhoodmonth. ACTING DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Acting Director of Finance submitted the Financial Report for the month of March 31, 2014. (See copy of the Financial Report on file in the City Clerk's Office.) Mrs. Merchant provided commentary on the City's financial results for the period ended March 31, 2014. Without objection by the Council, the Mayor advised that the Financial Report would be received and filed. 1■i 384 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: SCHOOLS: Mayor Bowers advised that the School Board Trustee appointments would be made following the Closed Meeting. MOTION AND MISCELLANEOUS BUSINESS: INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Ferris once again stated that Vice-Mayor Rosen had been appointed by the Governor as an At-Large Member of the Commonwealth Transportation Board, which is an 18 member board that makes the final recommendations as to where transportation funds are to be spent in the Commonwealth of Virginia. He added Roanoke will be represented by Vice-Mayor Rosen and former Delegate William H. Fralin, Jr., who also serves on the Board and there is a third member from Lynchburg. Council Member Ferris thought Vice-Mayor Rosen's appointment was a compliment to his ability to reach across jurisdictional lines and work regionally. Council Member Ferris also recognized Council Member Lea who had also been appointed by the Governor to the Commonwealth's Probation and Parole Board. He stated that the appointment was a testament to Council Member Lea's judgment in decisions that have far reaching implications. At 3:43 p.m., Mayor Bowers declared the Council meeting in recess for continuation of Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 4:04 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of the Council in attendance. 385 SCHOOLS: Council Member Bestpitch offered the following resolution appointing two Trustees on the Roanoke City School Board for three-year terms of office, commencing July 1, 2014 and ending June 30, 2017: (#39927-050514) A RESOLUTION appointing Lori B. Vaught and William B. Hopkins, Jr., as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2014, and ending June 30, 2017. (For full text of ordinance, see Ordinance Book No. 76, page 657.) Council Member Bestpitch moved the adoption of Resolution No. 39927-050514. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. At 4:05 p.m., Mayor Bowers declared the Council meeting in recess for continuation of Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 5:05 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-FINANCE BOARD: The Mayor called attention to an upcoming expiration of the two-year term of office of Brian Redd as a City representative of the City of Roanoke Finance Board on June 30, 2014; whereupon, he opened the floor for nominations. oft Ire 386 Council Member Bestpitch placed in nomination the name of Brian Redd. There being no further nominations, Mr. Redd was reappointed as a City representative the City of Roanoke Finance Board for a two-year term of office ending June 30, 2016, by the following vote: FOR MR. REDD: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM COMMUNITY CRIMINAL JUSTICE BOARD: The Mayor called attention to the upcoming expiration of the three-year terms of office of the Honorable Jacqueline Talevi and the Honorable Joseph Clark as City representatives of the City of the Court Community Corrections Regional Program Community Criminal Justice Board on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of the Honorable Jacqueline Talevi and the Honorable Leisa Ciaffone. There being no further nominations, Judge Talevi was reappointed and Judge Ciaffone was appointed to replace Judge Joseph Clark commencing July 1, 2014, as City representatives of the City of the Court Community Corrections Regional Program Community Criminal Justice for three-year term of office ending June 30, 2017, by the following vote: FOR JUDGES TALEVI AND CIAFFONE: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-NEW RIVER VALLEY COMMERCE PARK PARTICIPATION COMMITTEE-VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY: The Mayor called attention to an upcoming expiration of the four-year term of office of R. Brian Townsend as a City representative of the New River Valley Commerce Park Participation Committee and the Virginia's First Regional Industrial Facility Authority on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of R. Brian Townsend. There being no further nominations, Mr. Townsend was reappointed as a City representative of the New River Valley Commerce Park Participation Committee and the Virginia's First Regional Industrial Facility Authority for four-year terms of office ending June 30, 2018, by the following vote: FOR MR. TOWNSEND: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. 387 OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to an upcoming expiration of the three-year term of office of Meg Munton (Protected Class/City) as a member of the Personnel and Employment Practices Commission on June 30, 2014, whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Meg Munton. There being no further nominations, Ms. Munton was reappointed as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2017, by the following vote: FOR MS. MUNTON: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. Council Member Bestpitch moved that the City residency requirement for Ms. Munton be waived in this instance. The motion was seconded by Council Members Ferris and Price and unanimously adopted. OATHS OF OFFICE-REGIONAL VIRGINIA ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD: The Mayor called attention to the upcoming expiration of the three-year term of office of Deputy Chief Tim Jones (Law Enforcement) as a City representative of the Regional Virginia Alcohol Safety Action Program Policy Board on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Captain Samuel Roman. There being no further nominations, Captain Roman (Law Enforcement) was appointed to replace Deputy Chief Jones as a City representative of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office ending June 30, 2017, by the following vote: FOR CAPTAIN ROMAN: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE ARTS COMMISSION: The Mayor called attention to the upcoming expiration of the three-year terms of office of Kianna Wade, Susan Egbert, Douglas Jackson and Benjamin Crawford as members of the Roanoke Arts Commission on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Kianna Wade, Susan Egbert, Douglas Jackson and Benjamin Crawford. 388 There being no further nominations, Ms. Wade, Ms. Egbert, Messrs. Jackson and Crawford were reappointed as members of the Roanoke Arts Commission for three- year terms of office, each, ending June 30, 2017, by the following vote: FOR MS. WADE, MS. EGBERT and MESSRS. JACKSON and CRAWFORD: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. Council Member Bestpitch moved that the City residency requirement for Ms. Egbert be waived in this instance. The motion was seconded by Council Members Ferris and Price and unanimously adopted. OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to an upcoming expiration of the term of office of Shawna Battle as a member of the Roanoke Public Library Board on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Shawna Battle. There being no further nominations, Ms. Battle was reappointed as a member of the Roanoke City Public Library Board for a three-year term of office ending June 30, 2017, by the following vote: FOR MS. BATTLE: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, BOARD OF DIRECTORS: The Mayor called attention to the upcoming expiration of the one-year terms of office of Doug Robison, Jeffrey Marks, Gary Walton and Renee "Butch" Craft as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors, on June 30, 2014; whereupon, he open the floor for nominations. Council Member Bestpitch placed in nomination the names of Doug Robison, Jeffrey Marks, Gary Walton and Renee "Butch" Craft. There being no further nominations, Messrs Robinson, Marks, Walton and Ms. Craft were reappointed as City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for one-year terms of office, each, ending June 30, 2015, by the following vote: FOR MESSRS. ROBINSON, MARKS, WALTON AND MS. CRAFT: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. 389 Council Member Bestpitch moved that the City residency requirement for Mr. Walton be waived in this instance. The motion was seconded by Council Members Ferris and Price and unanimously adopted. OATHS OF OFFICE-ROANOKE VALLEY GREENWAY COMMISSION: The Mayor called attention to an upcoming expiration of the three-year term of office of James B. Lee as a City representative of the Roanoke Valley Greenway Commission on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of James B. Lee. There being no further nominations, Mr. Lee was reappointed as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2017, by the following vote: FOR MR. LEE: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION: The Mayor called attention to the upcoming expiration of the four—year terms of office of Jane Conlin and James O'Hare (Alternate Member) as City representatives of the Roanoke Valley Juvenile Detention Center Commission ending June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Jane Conlin and James O'Hare. There being no further nominations, Ms. Conlin and Mr. O'Hare (Alternate Member) were reappointed as City representatives of the Roanoke Valley Juvenile Detention Center Commission for four-year terms of office, each, on June 30, 2018, by the following vote: FOR MS. CONLIN and MR. O'HARE: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE: The Mayor called attention to an upcoming expiration of the three-year term of office of Robert Leftwich as a City representative of the Roanoke Valley Regional Cable Television Committee on June 30, 2014; whereupon, he opened the floor for nominations. I 390 Council Member Bestpitch placed in nomination the name of Robert Leftwich. There being no further nominations, Mr. Leftwich was reappointed as a City representative of the Roanoke Valley Regional Cable Television Committee for a three- year term of office ending June 30, 2017, by the following vote: FOR MR. LEFTWICH: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-VIRGINIA CARES: The Mayor called attention to a vacancy created by the former Sheriff Octavia Johnson, as an elected official representative of the Virginia CARES Inc., Board of Directors; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of the Honorable Tim Allen, Sheriff. There being no further nominations, Sheriff Allen was appointed to replace Ms. Johnson as an elected official representative of the Virginia CARES Inc., Board of Directors, by the following vote: FOR SHERIFF ALLEN: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD: The Mayor called attention to an upcoming expiration of the four- year term of office of Doug Waters as a City representative of the Virginia Western Community College Local Advisory Board on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Doug Waters. There being no further nominations, Mr. Waters was reappointed as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2018, by the following vote: FOR MR. WATERS: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. OATHS OF OFFICE-WESTERN VIRGINIA WATER AUTHORITY: The Mayor called attention to an upcoming expiration of the four-year term of office of John Bradshaw as a City representative of the Western Virginia Water Authority on June 30, 2014; whereupon, he opened the floor for nominations. 391 Council Member Bestpitch placed in nomination the name of John Bradshaw. There being no further nomination, Mr. Bradshaw was reappointed as a City representative of the Western Virginia Water Authority for a four-year term of office ending June 30, 2018, by the following vote: FOR MR. BRADSHAW: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. There being no further business, the Mayor declared the meeting in recess at 5:06 p.m., until Monday, May 12, 2014, at 2:00 p.m., in the Council Chamber Room 450, fourth floor, Noel C. Taylor Municipal Building, at which time the Council will adopt the City of Roanoke Recommended Fiscal Year 2014 - 2015 Budget. The recessed meeting of Roanoke City Council, was called to order on, Monday, May 12, 2014 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. BUDGET: The Mayor advised that the purpose of the meeting was to adopt measures in connection with the City's Recommended 2014 - 2015 Fiscal Year Budget. BUDGET: The Director of Finance submitted a certificate of funding certifying that funds required for the 2014 - 2015 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, School Athletics Fund and Grant Fund budgets were available for appropriation. (See Certification on file in the City Clerk's Office.) 392 Without objection by the Council, the Mayor advised that the Certificate of funding would be received and filed. GARAGES-FEE COMPENDIUM-STORMWATER-TAXES: The City Manager submitted a written communication recommending amendments to the City's Fee Compendium Amendment in connection with proposed fee and rate changes for adjustments to off-street parking violations and implementation of a Stormwater Utility Fee, effective July 1 , 2014. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#39928-051214) A RESOLUTION providing for an amendment to the fines for violations charged at the City owned and/or controlled parking facilities known as the Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot, Warehouse Row Lot, and Williamson Lot (Off-Street Parking Garages and Lots); establishing an effective date; and directing amendment of the Fee Compendium. (For full text of Resolution, see Resolution Book No. 76, page 658.) Council Member Bestpitch moved the adoption of Resolution No. 39928-051214. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. Council Member Bestpitch offered the following ordinance: (#39929-051214) AN ORDINANCE establishing a monthly stormwater utility fee rate per billing unit as provided for by the Code of the City of Roanoke, Section 11.5-3; establishing a phase-in period and an effective date for each phase; authorizing the City Manager to take certain actions in connection with such stormwater utility fee rate; amending the City's Fee Compendium; and dispensing with the second reading by title of this Ordinance. (For full text of Ordinance, see Ordinance Book No. 76, page 659.) 393 Council Member Bestpitch moved the adoption of Ordinance No. 39929-051214. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. INSURANCE-GRANTS-BUDGET-TECHOLOGY-EQUIPMENT-STORMWATER- PARKING-CIVIC CENTER-SCHOOLS: Council Member Ferris offered the following budget ordinance: (#39930-051214) AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2014, and ending June 30, 2015; and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 76, page 661.) Council Member Ferris moved the adoption of Budget Ordinance No. 39930- 051214. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. CITY EMPLOYEES-PAY PLAN: Council Member Lea offered the following ordinance: (#39931-051214) AN ORDINANCE to adopt and establish a Pay Plan for officers, employees and Constitutional Officers of the City effective July 1, 2014; providing for certain salary adjustments; authorizing various annual salary increments and supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 76, page 669.) 394 Council Member Lea moved the adoption of Ordinance No. 39931-051214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. BUDGET-SCHOOLS: The Director of Finance submitted a written communication recommending revisions to the Roanoke City School Funding Policy. (For full text, see communication on file in the City Clerk's Office. Council Member Price offered the following resolution: (#39932-051214) A RESOLUTION amending the School Funding Policy for funding the City's School Division dated May 9, 2011 and approving and adopting the School Funding Policy for funding the City's School Division, as revised by changing the date of distribution of funds from the last business day of each month to the 15th of each month or last business day prior to the 15th of each month if the 15th of the month is not a business day. (For full text of Resolution, see Resolution Book No. 76, page 673.) Council Member Price moved the adoption of Resolution No. 39932-051214. The motion was seconded by Vice-Mayor Rosen. Council Member Price asked for clarification on the revision to the School Funding Policy; whereupon, the Director of Finance stated that in the prior year City staff and the School administration had reviewed the School Budget, and in an effort to be more fiscally responsible, City staff had changed the date of transfer for funds from the City of Roanoke to Roanoke City Public Schools, from the end of the month to the middle of the month; adding the change would provide the schools with more cash availability, would align more precisely with their payroll and would offer higher interest rates on their bank balances. There being no additional inquiries by the Council Members, Resolution No. 39932-051214 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. 395 CITY CODE-TAXES: The Director of Finance submitted a written communication recommending amendment of the City Code to change the assessment and levy of real estate taxes from a calendar year basis to a fiscal year in order to conform to the City's fiscal year. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Rosen offered the following ordinance: (#39933-051214) AN ORDINANCE amending Section 32-43, Assessment of new buildings, and Section 32-46, Effective date of assessments, Division 2. Assessment of Real Estate Generally, Article II. Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 76, page 674.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39933-051214. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. BUDGET-CAPITAL IMPROVEMENTS: The City Manager submitted a written communication recommending endorsement of a certain update to the Five-year Capital Improvement Program for Fiscal Years 2015 — 2019. (For full text, see communication on file in the City Clerk's Office. Council Member Trinkle offered the following resolution: (#39934-051214) A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 12, 2014. (For full text of Resolution, see Resolution Book No. 76, page 676.) 396 Council Member Trinkle moved the adoption of Resolution No. 39934-051214. The motion was seconded by Council Member Bestpith and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. Council Member Trinkle offered the following budget ordinance: (#39935-051214) AN ORDINANCE to appropriate funding for the FY 2015 - 2019 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2014 - 2015 General, Capital Projects, Department of Technology, Fleet Management and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 76, page 677.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39935- 051214. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS-ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending appropriation of FY2015 funds for Enterprise Zone. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#39936-051214) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of Ordinance, see Ordinance Book No. 76, page 679.) 397 Council Member Bestpitch moved the adoption of Budget Ordinance No. 39936- 051214. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. GRANTS-HOUSING: The City Manager submitted a written communication recommending approval of the 2014 - 2015 Annual Update to the 2010 - 2015 Consolidated Plan. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#39937-051214) A RESOLUTION approving the 2014 - 2015 Annual Update ("Annual Update") to the 2010 - 2015 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development ("HUD") for final review and approval, and authorizing the execution of all necessary documents pertaining to Pr such Annual Update. (For full text of Resolution, see Resolution No. 76, page 679.) Council Member Ferris moved the adoption of Resolution No. 39937-051214. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. ACTS OF ACKNOWLEDGEMENTS-FINANCE: Vice-Mayor Rosen offered the following resolution recognizing the Director of Finance for services rendered to the City of Roanoke and its citizens: (#39938-051214) A RESOLUTION paying tribute to Ann H. Shawver, Director of Finance for the City of Roanoke, and expressing to her the appreciation of this City and its people for her public service. (For full text of Resolution, see Resolution Book No. 76, page 681.) 398 Vice-Mayor Rosen moved the adoption of Resolution No.39938-051214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-7. NAYS: None-0. The Council expressed its sincerest appreciation and gratitude to Ms. Shawver for her dedication and commitment to the citizen of the City Roanoke during her tenure as the Director of Finance. ACTS OF ACKNOWLEDGEMENTS-FINANCE: The Mayor presented the Government Finance Officers Certificate of Achievement in Financial Reporting to the Director of Finance and recognized the Department of Finance staff in attendance. There being no further business, the Mayor declared the recessed meeting adjourned at 2:42 p.m. APPROVED ATTEST: Stephanie M. Moon Reynolds, MMC David A. Bowers City Clerk Mayor 399 ROANOKE CITY COUNCIL—REGULAR SESSION May 19, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, May 19, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, David B. Trinkle, and Mayor David A. Bowers-5. ABSENT: Council Member William D. Bestpitch and Vice-Mayor Court G. Rosen-2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Sherman Stovall, Assistant City Manager for Operations; Daniel J. Callaghan, City Attorney; Amelia Merchant, Interim Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Amy C. Ziglar, Pastor, Mt. Zion AME Church. The Mayor asked for a Moment of Silence in memory of Anthony Reed, former Chairman of the Roanoke Democratic Party and local community activist, who passed away on May 17, 2014. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Mayor Bowers recognized Amelia Merchant who is serving as the Acting Director of Finance until the vacancy is filled. Mayor Bowers also recognized the 27 graduates of the Citizen Leadership College, noting there would be a reception in their honor at 6:15 p.m., in the Second Floor Lobby, Noel C. Taylor Municipal Building. 400 PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: The Mayor recognized Jennifer Mitchell, Director, Department of Rail and Public Transportation, who was in town for public hearings on the Department's Six Year Transportation Plan and to visit the proposed site for the passenger rail station. HISTORIC PRESERVATON: Whitney Feldmann, Vice-President, Roanoke Valley Preservation Foundation, read a brief paragraph regarding activities during the previous and future years. Ms. Feldmann distributed a copy of the Foundation's newsletter. (See copy of Newsletter on file in the City Clerk's Office.) Ms. Feldmann advised that the National Preservation Month celebrations will include a History Ride and Marker Unveiling on the Roanoke Greenway at the American Viscose Corporation Marker (Mile Marker 25.5 on the Roanoke River Greenway near the 9th Street Bridge) on May 31 at 10:30 a.m., and a dinner lecture on Road Side Architecture to be held on June 20 at 6:00 p.m., at Carlin's Amoco Station, 1721 Williamson Road, N. E., which will feature Robin Williams, Architectural History Chair, Savannah College of Art and Design. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and cited biblical scripture and spoke about the economy. William Drewery, 4347 Garst Mill Road, Roanoke County, appeared before the Council and spoke about urban camping. (See copy of comments on file in the City Clerk's Office.) CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to two requests for public hearings for July 16, 2014. 401 BONDS-CAPITAL IMPROVEMENT PROGRAM: A communication from the Acting Director of Finance requesting that Council schedule a public hearing for Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the issuance of General Obligation Public Improvement Bonds not to exceed $23 million for qualifying Capital Improvement Projects, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the Acting Director of Finance as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) POSTAL SERVICE-GARAGES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, June 16, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, for the leasing of approximately 5,709 square feet of space, including the Mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W. to the United States Postal Service for the operation of a Downtown Branch Post Office, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) DIRECTOR OF FINANCE-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION: A communication from the City Clerk advising of the resignation of Ann Shawver as a member of the Roanoke Valley Juvenile Detention Center Commission, effective May 15, 2014, was before the body. (See communication on file in the City Clerk's Office.) 402 Council Member Ferris moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City Clerk advising of the resignations of Asia Smith and Phillip Clements as members of the Roanoke Neighborhood Advocates, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the resignations be accepted and the communications be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) COUNCIL-ELECTORIAL BOARD: A communication from the City Registrar, transmitting an Abstract of Votes cast in the 2014 May General Election held in the City of Roanoke on Tuesday, May 6, 2014, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) 403 ROANOKE VALLEY-ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE-WESTERN VIRGINIA WATER AUTHORITY: Reports of qualification of the Honorable William D. Bestpitch to replace Council Member Ray Ferris as the City's Elected Official representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office ending March 31, 2017; and John P. Bradshaw, Jr., as a City representative of the Western Virginia Water Authority, Board of Directors, for a four-year term of office ending June 30, 2018, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: HUMAN SERVICES-BUDGET-GRANTS: The City Manager submitted a written communication recommending reduction of funds for the Western Virginia Workforce Development Board Workforce Investment Act (WIA) Programs for award period February 1, 2013 to June 30, 2014. (For full text, see communication on file in the City Clerk's Office.) 404 Council Member Ferris offered the following resolution: (#39939-051914) A RESOLUTION acknowledging and recognizing Workforce Investment Act ("WIA") reduction in funding from the Virginia Community College System from $249,993.00 to $120,117.00 for the Statewide Dislocated Worker/Rapid Response Veterans Employment Activity funding for the award period of February 1 , 2013 — June 30, 2014, to be administered by the Western Virginia Workforce Development Board (WDB). (For full text of resolution, see Resolution Book No. 76 page 682.) Council Member Ferris moved the adoption of Resolution No. 39939-051914. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) HOUSING-HUMAN SERVICES-BUDGET-GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the renewal of the Roanoke Homeless Assistance Team (HAT) Grant from the Blue Ridge Continuum of Care (CoC). (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39940-051914) A RESOLUTION authorizing acceptance of a grant by the U. S. Department of Housing and Urban Development to the City of Roanoke Homeless Assistance Team, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 76 page 683.) Council Member Trinkle moved the adoption of Resolution No. 39940-051914. The motion was seconded by Council Members Price and Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) 405 Council Member Trinkle offered the following budget ordinance: (#39941-051914) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 684.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39941- 051914. The motion was seconded by Council Members Price and Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) PARKS-RECREATION-GRANTS-BUDGET-YOUTH: The City Manager submitted a written communication recommending acceptance and appropriation of funds to provide nutritional needs for children and youth during the summer months through a Parks and Recreation supervised Summer Nutritional Program from the Virginia Department of Health. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39942-051914) A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health, and authorizing execution of any required documents on behalf of the City, in connection with such grant, under certain conditions. (For full text of resolution, see Resolution Book No. 76 page 685.) Council Member Trinkle moved the adoption of Resolution No. 39942-051914. The motion was seconded by Council Member Ferris. The Assistant City Manager for Operations advised that the grant will fund the annual nutrition program for children and youth during the summer when the Roanoke City Public School System is traditionally not in session, and the Program will be administered by the Department of Parks and Recreation at 10 sites throughout the City. 406 There being no additional questions and/or comments by the Council Members, Resolution No. 39942-051914 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) Council Member Trinkle offered the following budget ordinance: (#39943-051914) AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2013 - 2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 686.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39943- 051914. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) EQUIPMENT-PUBLIC SAFETY-E-911-GRANTS-BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a Public Safety Answering Points (PSAP) grant from the Virginia E-911 Services Board to purchase equipment or services to support the continuity and enhancement of wireless E-911 across the Commonwealth. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#39944-051914) A RESOLUTION accepting the Public Safety Answering Point (PSAP) grants to the City from the Virginia E-911 Services Board, and authorizing execution of any required documentation on behalf of the City to accept such grants. (For full text of resolution, see Resolution Book No. 76 page 687.) 407 Pir Council Member Lea moved the adoption of Resolution No. 39944-051914. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) Council Member Lea offered the following budget ordinance: (#39945-051914) AN ORDINANCE to appropriate funding from the Virginia E-911 Services Board Grant to the E-911 Upgrades Hardware/Software project, amending and re-ordaining certain sections of the 2013 - 2014 Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 688.) Council Member Lea moved the adoption of Budget Ordinance No. 39945- . r 051914. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) HUMAN SERVICES-BUDGET-GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds from the Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition to maintain existing services for Temporary Assistance to Needy Families (TANF) participants. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39946-051914) A RESOLUTION authorizing the acceptance of an Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS); authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided to the local departments of social 408 services (DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. (For full text of resolution, see Resolution Book No. 76 page 689.) Council Member Trinkle moved the adoption of Resolution No. 39946-051914. The motion was seconded by Council Member Price. The Assistant City Manager for Operations stated that the grant will supplement the existing Temporary Assistance to Needy Families (TANF) program, with a focus on job development and placement, mental health screenings and referrals, and medical case management services. There being no additional questions and/or comments by the Council Members, Resolution No. 39946-051914 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) Council Member Trinkle offered the following budget ordinance: (#39947-051914) AN ORDINANCE to appropriate funding from the Federal Government through the Commonwealth of Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 690.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39947- 051914. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) 409 BUDGET-CITY JAIL-EMERGENCY MEDICAL SERVICES: The City Manager submitted a written communication recommending appropriation of funds in connection with jail inmate phone commissions; and execution of Amendment No. 3 to the City's contract with CONMED, INC. (For full text, see communication on file in the City Clerk's Office.) (ALTHOUGH THE BUDGET ORDINANCE WAS READ INTO THE RECORD FIRST, THE MEASURES WERE INADVERTENTLY SWITCHED AND NUMBERED INCORRECTLY.) Council Member Trinkle offered the following budget ordinance: (#39949-051914) AN ORDINANCE to increase the Roanoke Jail Inmate Phone Commissions expenditure and Inmate Phone Commissions revenue budget estimates, amending and reordaining certain sections of the 2013 - 2014 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 691.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39948- A 051914. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) Council Member Trinkle offered the following resolution: (#39948-051914) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 3 to the City Contract with CONMED, INC., in an amount not to exceed $2,379,912.00 for additional medical services for care of inmates housed at the City Jail; and authorizing the City Manager to execute such amendment retroactive to February 1, 2014. (For full text of resolution, see Resolution Book No. 76 page 690.) 410 Council Member Trinkle moved the adoption of Resolution No. 39948-051914. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) STREETS-ARCHITECTURAL/ENGINEERING SERVICES-PASSENGER RAIL- AMTRAK: The City Manager submitted a written communication recommending execution of additional amendments to a contract with Crouch Engineering, P.C., for engineering design services for Norfolk Avenue and culvert improvements associated with the Norfolk Southern passenger rail platform. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39950-051914) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City Contract with Crouch Engineering, P.C., in an amount up to $366,869.00 for additional architectural and engineering (A/E) services for Norfolk Avenue and Culvert Improvements associated with the Norfolk Southern Passenger Rail Platform; and authorizing the City Manager to take certain actions in connection with such project. (For full text of resolution, see Resolution Book No. 76 page 692.) Council Member Trinkle moved the adoption of Resolution No. 39950-051914. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) 411 COMMENTS BY ASSISTANT CITY MANAGER FOR OPERATIONS: The Assistant City Manager for Operations offered the following comments: Neighborhood Month • Neighborhood Month celebrations will wrap up with the Melrose-Rugby 25th Anniversary Kick-off Celebration Block Party on Saturday, May 31. • The event will be held at 17th Street N. W., between Orange Avenue, N. W., and Melrose Avenue N. W., beside the Melrose Rugby Community Center, from 10:00 a.m. to 3:00 p.m. Festival in the Park • The Festival in the Park event is scheduled for this weekend, May 23-25, in Elmwood Park. • This event always brings large crowds to our downtown to enjoy musical performers and art, as well as local food. • The AEP 5K and 10K Run/Walk/Wheelchair Race also will be part of this year's activities. Community Walk • The Police Department will conduct a Community Walk in the Belmont Neighborhood on May 29 from 6:00 p.m., to 7:00 p.m. • The department conducts these walks to bring City officials and neighborhood leaders together to identify and address concerns in City neighborhoods. • Residents and neighborhood watch groups are invited to join the walks so they can talk to Police officers about criminal activity and point out what they consider to be neighborhood eyesores to other City staff members. Referring to the torrential rains that flooded portions of Peters Creek Road, N. W., and the northwest area on July 10, 2013, and since the City of Roanoke had applied for a grant to help mitigate the expenses for damages, Council Member Lea inquired if funds have been received; whereupon, the Assistant City Manager for Operations explained that the City of Roanoke had applied for two separate grants; wherein, the first application was not selected to proceed to the second step of the process because some of the properties were repetitive loss properties and others were severe repetitive loss properties; and the Virginia Department of Emergency Management (VDEM) had advised that funds would only be provided for applications that contained severe repetitive loss properties, which are based on the level of loss that occurs over a given period of time. He further advised that the second grant was for pre-disaster mitigation and staff has yet to receive results of the application, adding they remain optimistic that some level of funding will be provided.Mr. Stovall pointed out that 412 the debris along the Peters Creek channel have been removed in an effort to mitigate the potential for damage that may be caused by future flash flood events. In conclusion, he said that the residents have been informed of the status of both grants, and future updates will be provided once results are received regarding the application. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational grant programs; and the Acting Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Ferris and Trinkle offered the following budget ordinance: (#39951-051914) AN ORDINANCE to appropriate funding from the Federal and Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 693.) Council Member Ferris moved the adoption of Budget Ordinance No. 39951- 051914. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: 413 DIRECTOR OF FINANCE-COUNCIL: Council Member Price, Chair, Roanoke City Council Personnel Committee, announced that the Roanoke City Council Personnel Committee will conduct interviews for the position of the Director of Finance on Saturday, May 31, 2014, at the Holiday Inn — Valley View, commencing at 8:00 a.m. YOUTH-COUNCIL-SCHOOLS: Council Member Price announced that the City of Roanoke will be sponsoring a Youth Summit for the purpose of allowing all City of Roanoke youth in grades eight through twelve to voice their opinions concerning the City. She said that participants can register on the Roanoke Youth Summit's Facebook page at: www.facebook.com/roanokeyouthsummit or by clicking on "The Summit" link on the Department of Parks and Recreation's website at: www.playroanoke.com, adding that the event will take place on Saturday, August 2, 2014, from 9:00 a.m., to 2:00 p.m., at William Fleming High School, with breakfast and lunch being provided. She encouraged all rising eighth through twelfth grade students to participate. TOURISM-CELEBRATIONS: Council Member Ferris said there were many activities scheduled to be held in Roanoke through the end of the summer; and the Roanoke Valley Convention and Visitors Bureau (RVCVB) reported that all hotels in the Roanoke Valley were completely booked over many weekends throughout the summer. He thought that the RVCVB has been very successful in promoting Roanoke and the events that will be taking place. Council Member Ferris encouraged everyone to attend the Melrose/Rugby Neighborhood event on Saturday, May 31, 2014, at 10:00 a.m., and the Lebanese Festival on Saturday, May 31 - Sunday, June 1. He called attention to the Local Colors celebration that took place over the previous weekend, and Festival in the Park will commence May 23 - May 25, adding that it is a great time to live in the Roanoke Valley. Mayor Bowers reiterated that there would be a reception for the Roanoke Leadership College graduates at 6:00 p.m., in the Main Lobby on the Second Floor of the Noel C. Taylor Municipal Building. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: In connection with the Petition for Appeal filed by Joyce Epperly on November 7, 2012, appealing the decision of the Architectural Review Board to deny issuance of a Certificate of Appropriateness for repairs at 437 Washington Avenue, S. W., Mayor Bowers announced, without objection by the Council, the matter will be continued until the June 2, 2014, Council Meeting at Poi 2:00 p.m. bur 414 ANNOUNCEMENTS: CITY COUNCIL: Mayor Bowers announced that the Investiture Ceremony for the re-elected Council Members will be held on Wednesday, June 25 at 11:00 a.m., in Circuit Court Courtroom No. 3, in the Courthouse Building. He explained that every two years the Roanoke City Council holds an Organizational Meeting on the first Monday of July for the purpose of establishing its annual meeting schedule; therefore, on Monday, July 7, 2014, the 9:00 a.m., Informal Session of Council will not be held and at 2:00 p.m., Council will hold its Organizational Meeting in the Council Chamber, immediately followed by the regular session of City Council. At 2:51 p.m., the Mayor declared the Council Meeting in recess to be reconvened at 7:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, David B. Trinkle, and Mayor David A. Bowers-5. ABSENT: Council Member William D. Bestpitch and Vice-Mayor Court G. Rosen-2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Daniel J. Callaghan, City Attorney; Amelia Merchant, Interim Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT-SCHOOLS: In connection with the recognition of the James Breckinridge Middle School Builders Club, Mayor Bowers advised that the recognition will be held at a future Council meeting. 415 ACTS OF ACKNOWLEDEMENT-SCHOOLS: Due to unforeseen circumstances, the Mayor advised that recognition of the Stonewall Jackson Middle School's Team Cupcake, who won a NASA/U.S. Department of Education 21st CCLC STEM Challenge (Radiation Shielding), will be held at a future Council meeting. ACTS OF ACKNOWLEDGMENT-SCHOOLS: Council Member Trinkle offered the following resolution recognizing the William Fleming High School Girls Varsity Basketball Team: (#39952-051914) A RESOLUTION recognizing and commending the outstanding performance of the 2013 - 2014 William Fleming High School Girls Varsity Basketball Team. (For full text of resolution, see Resolution Book No. 76, page 694.) Council Member Trinkle moved the adoption of Resolution No. 39952-051914. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) The Mayor presented a ceremonial copy of Resolution No. 39952-051914 to Head Coach Ronald "Champ" Hubbard and the William Fleming High School Girls Varsity Basketball Team. Several Members of Council expressed congratulations and accolades to the Lady Colonels. Council Member Price reiterated that a Youth Summit was scheduled to be held on Saturday, August 2 in the Auditorium at William Fleming High School for students in the 8th — 12th grades. ACTS OF ACKNOWLEDGEMENT-LEADERSHIP COLLEGE: The Mayor recognized the graduates of the Leadership College and presented each with a Certificate of Appreciation. He mentioned that there was a reception in the Main Lobby on the Second Floor of the Noel C. Taylor Municipal Building in honor of the 27 graduates. lot 416 PUBLIC HEARINGS: TAXES-YOUTH-HUMAN SERVICES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 19, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Community Youth Program at St. John's, Inc. (CYP), for exemption from personal property taxation on certain personal property located at One Mountain Avenue, S. W., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, May 9, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending adoption of an ordinance granting Community Youth Program at St. John's, Inc. an exemption from personal property taxation, pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, and Section 58.1-3651, Code of Virginia (1950), as amended, effective July I, 2014. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39953-051914) AN ORDINANCE exempting from personal property taxation certain personal property located in the City of Roanoke and owned by Community Youth Program at St. John's, Inc., an organization devoted exclusively to charitable or benevolent purposes on a non-profit basis; providing for an effective date, and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 695.) Council Member Trinkle moved the adoption of Ordinance No. 39953-051914. The motion was seconded by Council Member Price. LeeAnn Reich, Executive Director, Community Youth Program at St. John's, Inc., appeared in support of the petition. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Mb- 417 There being no questions and/or comments by the Council Members, Ordinance No. 39953-051914 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981 , the City Clerk having advertised a public hearing for Monday, May 19, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Virginia Department of Transportation (VDOT) to permanently vacate, discontinue and close an approximately 2,967 square foot portion of the right-of-way of Oakland Boulevard, N. W., at its southern terminus adjacent to Interstate 581 and immediately southeast of Round Hill Elementary School, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, April 30, 2014, and Wednesday, May 7, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of an approximately 2,967 square foot portion of the right-of-way of Oakland Boulevard, N. W., at its southwestern terminus adjacent to Interstate 581 and immediately south of Round Hill Elementary School, bearing Official Tax No. 2250102, noting that the right-of-way vacation will enable construction of an exit ramp as part of VDOT's Valley View Boulevard Interchange project. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39954-051914) AN ORDINANCE permanently vacating, discontinuing and closing a certain public right-of-way in the City of Roanoke, as more particularly described hereinafter; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 697.) Council Member Trinkle moved the adoption of Ordinance No. 39954-051914. The motion was seconded by Council Member Ferris. Scott A. Woodrum, P. E., a representative, Virginia Department of Transportation, appeared in support of the closure. 418 The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39954-051914 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) ZONING: Inasmuch as the request of the City of Roanoke to amend the Planned Unit Development Plan for property located at 2102 Grandin Road, S. W., containing approximately 96 acres, to permit expansion of the Raleigh Court branch library previously rezoned to Institutional Planned Unit Development Plan (INPUD), pursuant to Ordinance No. 38815-051710 adopted by City Council on May 17, 2010, was improperly advertised, the Mayor advised that the matter had to be re-advertised and heard by the City Planning Commission prior to a public hearing being conducted by the Council. SEWERS AND STORM DRAINS-FEE COMPENDIUM: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 19, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to consider adopting an ordinance repealing Chapter 11.4, Stormwater Management, and adding Chapter 11.6, Stormwater Management, Code of the City of Roanoke (1979), as amended, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, May 9, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending adoption of an ordinance to repeal Chapter 11.4, Stormwater Management, Code of the City of Roanoke (1979), as amended, and adopt a new Chapter 11.6, Stormwater Management, Code of the City of Roanoke (1979), as amended, effective July 1, 2014; and to amend the Fee Compendium to include the permit fees as set forth by the Commonwealth, effective July 1, 2014. (For full text, see report on file in the City Clerk's Office.) 419 Council Member Trinkle offered the following ordinance: (#39955-051914) AN ORDINANCE amending and reordaining the Code of the City of Roanoke (1979), as amended, by repealing Chapter 11 .4, Stormwater Management, of the Code of the City of Roanoke (1979), as amended, and enacting a new Chapter 11.6, Stormwater Management, being a comprehensive revision of the Stormwater management regulations of the City providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 76, page 699.) Council Member Trinkle moved the adoption of Ordinance No. 39955-051914. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Council Member Ferris called attention to an email from W. Michael Woolwine, Vice President, Hughes Associates, Architects and Engineers, dated May 19, 2014, calling attention to several items relating to the Virginia Stormwater Management Program (VSMP) Authority Permit Requirement Exemptions — Section 11.6-102(d)(3) and (4). (See copy of email on file in the City Clerk's Office.) The Assistant City Manager for Community Development reiterated that the Commonwealth of Virginia established a mandate in May 2011 requiring all localities in Virginia to establish new stormwater regulations pursuant to certain standard as set forth by the Commonwealth, whereby the City of Roanoke reviewed its current Stormwater Ordinance and determined the changes to be significant enough to require a repeal of the current stormwater regulations and the adoption of new ones, and the Commonwealth was transferring the stormwater regulatory obligations to localities as the enforcement agent. Responding to the concern noted by Mr. Woolwine in his email regarding the threshold amount of disturbances for which the new regulations will apply, Mr. Townsend indicated that current stormwater regulations will apply to development or disturbances of 5,000 square feet or more, adding that it is difficult for the State to issue mandates concerning development activities because each locality is developed differently. He added that the State had set a minimum threshold of one acre of disturbance or 43,560 square feet, which is a good standard for areas that contain larger lots, while developments in the City of Roanoke are much more dense; and even though the City is comfortable doubling the threshold to 10,000 square feet, staff did not think it would be appropriate to expand the threshold by more than eight times the current amount. 420 Council Member Ferris asked why density is important in regulating development and why the City of Roanoke chose not to follow the State guidelines; whereupon, Danielle Bishop, Development Review Coordinator, explained that an acre of disturbance would be the equivalent of a paved lot that could accommodate 150 parking spaces which, under the State guidelines, could be constructed without any means of regulating the amount or quality of stormwater runoff. Following up, Council Member Ferris inquired if the parking lot would still be subject to the Stormwater Management Fee; whereupon, Ms. Bishop responded in the affirmative, adding that as part of the City's MS4 Permit, the City would still be responsible for the pollutants that originate from the lot and that the Department of Environmental Quality (DEQ) is currently working on the Roanoke River Implementation Plan that addresses the health of the Roanoke River, which examines pollutants and sediment and will require the City to devise a plan of action to correct any defects they may identify. She commented that by setting the threshold lower than the State guidelines, the City of Roanoke would have the opportunity to be more proactive in meeting stormwater management requirements. Council Member Ferris asked if the Stormwater Utility Fee would have to be recalculated if the disturbance threshold is raised above 10,000 square feet because of the potential for more sediment and pollution runoff; whereupon, Ms. Bishop stated that the Stormwater Management Fee had been calculated to address the $70 million of existing stormwater deficiencies; and if the threshold is raised to one acre or more, there would be a potential for increased deficiencies. Again referring to Mr. Woolwine's email, Council Member Ferris cited allegations that, by not following the State's guidelines for land disturbance, the City of Roanoke would be creating a hardship for developers. Ms. Bishop pointed out that as an older urban location, the City of Roanoke's development pattern is unique because of the smaller than average lots; and according to staff's analysis, if the land disturbance threshold is raised to one acre, only approximately five percent of the lots in the City would be governed by the regulation, and even at 10,000 square feet, only approximately 40 percent of the lots would be regulated; adding that even though 60 percent of the lots in the City would not be regulated, those lots would only account for approximately 20 percent of the City's land area and staff thought that 10,000 square feet is a good breakeven point to maintain the City's ability to control stormwater runoff for future developments. Council Member Ferris asked if the change is a move from a more restrictive set of rules to a less restrictive set; whereupon, Ms. Bishop advised that the current exemption was being doubled from the ordinance that became effective in 2008. 421 In comparison to the original ordinance, Council Member Ferris questioned if there were other items in the proposed ordinance that would cause a competitive disadvantage when trying to attract businesses or developments in the City of Roanoke; whereupon, Ms. Bishop answered "No", but pointed out that the new State guidelines addresses stormwater during construction for items such as concrete wash, fuel and paint storage, and other pollutants, as well as post construction runoff, however, the requirements would apply to all localities. Council Member Ferris asked if the only deviation from the State guidelines was the square footage threshold; whereupon, Ms. Bishop answered in the affirmative. Addressing Mr. Woolwine's concern for the construction of single family homes, Mr. Townsend disagreed that the City's proposed ordinance is different from the State guidelines in that the proposed ordinance provides for an exemption for the construction of single family homes that disturb less than one acre of land. He emphasized that the one acre only applies to the land that is actually disturbed from construction of the foundation, driveway or other edifices, and would not include any undisturbed areas; and in terms of single family dwellings, there are very few lots in the City of Roanoke that are in excess of one acre. Council Member Ferris wondered if there were other localities similarly situated to Roanoke that were considering the same kinds of changes; whereupon, Ms. Bishop stated that the Towns of Christiansburg and Blacksburg and the City of Salem were also proposing standards of less than the one acre per State guidelines, and she thought they were also considering 10,000 square feet as the threshold, noting they were the only other urban type, densely developed localities in this region of the State. Mr. Townsend pointed out that three public hearings had been held over the past couple of years in connection with the matter, and the focus of those meetings had been with the Roanoke Home Builders Association; and that staff had received comments from interested parties as well as providing a draft copy to the Department of Environmental Quality who had also commented. In summary, he stated that the proposed ordinance reflects public input, a review by the State for conformity; and the requirements staff feels are prudent prior to the regulations becoming effective July 1. There being no additional questions and/or comments by the Council Members, Ordinance No. 39955-051914 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) 422 Council Member Trinkle offered the following resolution: (#39956-051914) A RESOLUTION amending the Fee Compendium to create new fees for issuing permits in connection with the Virginia Stormwater Management Program; and providing for an effective date. (For full text of resolution, see Resolution Book No. 76 page 728.) Council Member Trinkle moved the adoption of Resolution No. 39956-051914. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, and Mayor Bowers-5. NAYS: None-0. (Council Member Bestpitch and Vice-Mayor Rosen were absent.) Mr. Townsend clarified that the Fee Compendium was being modified to accommodate the State's requirement for localities to collect the Virginia Stormwater Management Program fees, noting the fees were already in place, but needed to be collected by the locality. OTHER BUSINESS: RECREATION-YOUTH-SPORTS: Council Member Lea asked for an update on his request that was made in January 2014 regarding the serious nature of concussions in football and the possibility of offering flag football as an alternative to contact football, adding that he had proposed that the City of Roanoke become the leader on the issue and that he had also requested a report on any efforts other localities had made concerning the issue. Mr. Townsend thought the Youth Athletic Council had adopted concussion rules for their current program, noting that he would provide information to the Council regarding the status of those rules, and information relating to the possibility of transitioning younger participants to flag football. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. There being no further business, Mayor Bowers declared the Council meeting adjourned at 8:12 p.m. ATTEST: *l 14,4) Stephanie M. Moon Re Ids, `,1. C David A. Bowers City Clerk Mayor 423 ROANOKE CITY COUNCIL-REGULAR SESSION June 2, 2014 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, June 2, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695- 070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris (arrived late), and Mayor David A. Bowers-7. -- _ ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Amelia C. Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. COUNCIL: A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the selection of a Director of Finance, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request of Council Member Price as above described. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-5. NAYS: None-0. (Council Members Price and Ferris were not present when the vote was recorded.) 424 COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the Mayor as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-5. NAYS: None-0. (Council Members Price and Ferris were not present when the vote was recorded.) COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performance evaluations of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request of Council Member Price as above described. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers-5. NAYS: None-0. (Council Members Price and Ferris were not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. 425 BRIEFINGS: Virginia's Blue Ridge-Roanoke Valley Convention and Visitor's Bureau: Landon Howard, President; Lee Wilhelm, Ill, Board Chair; Deborah Wright, Director of Marketing; and Tony Pellman, Campaign Access, Roanoke Valley Convention and Visitor's Bureau, appeared before the Council to share information about its new campaign; and advised that together with the Cities of Roanoke and Salem, the Counties of Roanoke, Botetourt and Franklin, and 700 entities, the Bureau was partnering for success to build Virginia's Blue Ridge into a dynamic, regional destination that would create an economic impact for the entire Roanoke Valley. The following presentation was highlighted: W. Lee Wilhelm,III VIRGINIA'S BLUE RIDGE® • Richfield Living ROANOKE VALLEY Board Chair CONVENTION E.VISITORS BUREAU Roanoke Valley Convention &Visitors Bureau ��- SIR(;fNIAS B Lv!RIDGE Vr3r1YABIUIRi9{c IGm VIRGINIA'S RIDE RIDGE Y•i•I YABIa IRrO[,.com Economic Impact VIRGINIAS BLUE RIDGE' �. Tourism is BIG Business which creates"economic impact"and tr..Owe/WPM Own furthers economic development. As a result of the RVCVB achieving this primary objective,the following 2012 numbers* will expand over time: Visitor Spending $730 million \ Visitor-Related Jobs 7,230 >+� Visitor-Related Payroll $142.5 million Visitor-Related State&Local Tax Collections $52.4 million .•-ji-, *Source: Virginia Tourism Corporation VIRGINIAS NM lunGs Vnr1YABIURrEi*com 30I3 PRUV NE`;y REPORT ul� 426 Southeast Tourism Society Shining Example Award Regional Tourism Agreement Cityof Roanoke,City ol Salem,and Roarwke County lMns 2013 Governmental Tourism leadership Shrvnp Example Pinner I¢:-. Awards Banquet M Gmni Hotel In Jacksonville,Fl on Tuesday.November 5th Award recetvedbv Mawr David Borers.Mayor Randy Folev.Noe Chair Charlotte Moore • • • L Isl r }_r r • i VIRGINIAS BLUE RIDG Viar1VA81ueRWle.coin • • Mon Travel L Tourism BmeNs VIRGINIA'S BLUE RIDGE tA fit A 014 Landon C.Howard ur, i _ President 1 Roanoke Valley Convention DINING "` &Visitors Bureau Masee nc Hotels NIGHTLIFE CAMPING tits An Governs SPORTS CONCRSSIONS trCONCERTS FUEL Jelshi Re,nad> 'wrlrrrfas 686s �J IOR.hTRDII. SAM In.you TAL LDDOIC IAX VIRGINIAS Mt RIDE VisiIVABiveR•dte cam VIRGINIA'S RIME MOGI VisrtYABlueRidge.com Mr. Wilhelm advised that tourism was "BIG" business and a significant economic driver for the region; additional resources provided by the partner jurisdictions, including the City of Roanoke were drawing more visitors to the region who were utilizing accommodations, restaurants, attractions and much more, resulting in increased jobs and revenue for the stakeholders. 427 row HOTEL ROOM DEMAND LODGING TAX REVENUE -Room.Sold I. • 9•D.001 960000 907.001 970000 ExS p 7013 Rowan. 901.007 • •Ca,o1 644•4444 tr,/05 so 6en 33.760./6.1 •crt.a Swm 1,%na.......... 1911•23 •09991/of Rona.lf f,h M ro: 09118.821 ROOMS SOLO •C00n15 a100140441:,a,_ci.1 9345.601 2009 2010 2011 2012 2013 ' Cosnly 09000,:.9.99. 172.703 9NM, .»m tlf.... Im.w 190.730 [ .....�..o.--..-. $.140,244110 Mr. Howard added that Virginia's Blue Ridge experienced an all-time record with nearly $1.1 million in hotel rooms sold during 2013, a record that has been eclipsed for three consecutive years. He added that in April 2014 the City of Roanoke was up 8.2 percent in hotel rooms sold, which was a new record for this year; and year to date, the City was up 5.9 percent, with the Virginia's Blue Ridge region up 6 percent. Convention & Sports Sales It's ALL About * Hosted 80+ sporting events Partnering for Success! * Hosted 33 groups representing 35,000 + participants * Generated 42 leads VIRGINIAS BLUE RIME Yn.tYAB1ue R.dRe.com VIRGINIAS SLUE RIDGE Vr1+fYAB1u.R.d7e.com 428 Public Relations Public Relations ••-•r Media Coverage Results • Welcomed 92 travel /' t. Circulation — 96 772 535`R�� "��) journalists to Virginia's 3:� �, . Blue Ridge in 2013. r ,;..'I!!!r' Advertising equivalency — $1,214,475 7f....--_ ..A.t "• Media Tours • -- . t k5' •April 18-21,2013 i •a •July 10-14,2013 111 • October 16-20,2013 1!M • December 12-15,2013 u • lal Big !Y I Public Relations Boston Globe—March 8,2014 • Circulation-382.462 iavertising Equivalency•$75.651 • % Ilia(kva C1talo Travel ' . yy� J. A eashuut brings unexpected bcnrfir<c • tt.a in I&tanoke,Va. • • e i r L iiiiiiiiiiiiii -^• • *��': :^ ...- VIRGINIAS BLUE 111 - l Yn.t YANleeNAee rnm Miami Herald—January 19,2014 Public Relations Circulation-190,751 Aduedising Equivalency-$27,720 ` • °"`"°" • Local Media BUZZ- "Top 10ValentinesDayGebwayz"posted February 3rd on World Property Channels Iloalloke: city of unext)cctecl ticl iglits uebsite as a result ofourpublic relations program. • Acoo,drg bal emali data Feb /fa in*St*WWII,be Ree.la•,ItI,br amok lad rated Arm— l'-''..- 1,,�• •J•YIRUR omely ONE*AD Faar.xt Ras and l l*el real It Oar t o 1:00/31$wale If BUZZ and mme�lr , ' _ ot NOLLULSIS.*6E7,3FIR,o99 3.31,ROM.*Tbrag,rwn•a 6».olt nti.rlo fan,'atm. '„". 1.-: 6 -�.. "-'^• ;"`^_°'I y WI our PR program began read,a.sare ago. .. =�1 � ha ',',7,....,77.,;,..4.,.• ....... •.d am.. WDBJ7r RA• '...r.-.=:::-- _....T ---� =: = WEIR:96o Q �. :.: .r f.�LM =s _, fill li1Ft\F1.1 lI,e, VIRGINIAS BLUE Ili iti 1 i VtsitYABiueR.dge.tom a VIRGINIAS RIME RIDE` V•s.IVARFUeRfdg.corn 429 ,.... 6 Online Marketing Online Marketing , • Mobile/website traffic and inquiries irr2544—...6 )2 ir, increased over 47%2013 over 2012 MW 14.1.c:II Itl"... \In mr.A.FIL • Opt-in Database QUADRUPLED from At miar,trar",”' =MI=MI,f7.4,11 ,,G 19,000 to over 76,0002013 over 2012 ........,,, r 1! ,,„.„. ... ...._, ....„_, ,,,.,..„,I.,■li.I ‘1,1,■■■iSII I/Of S 1 . ... V ' ■ 4-T 0,=lc&AI,v• 7','CI 71.,:RI ..7.,fil `,:9 Online Marketing '1 f -- 1 31 0 1 - .Fl TE it-U5R: 0 ;AM z Os i iMNMEMM i.711.01* am. \it ; fkA 1--alp1 . ,_ 9 .. ,. I • 1=1 ..:t0 'f..'0 ■‘ - 0 :-.61 ,- a . , — . SW-- r .71,111 9 Partnership Partnership * — Partners for Success' - - VIRGINIA'S BLUE End of 2013 – 625 partners and as of ROANOKE VALLEY today we have 700 + itta -,. VIRGINIAS BLUE RliZi.---:- VutVAIMeR■dt.c., I 430 x, i,,-.. „, 1 +HtGL,.,.. Wut ° '.__.. . Z,�i ' °1 j ( It 0 ~`-,,,,,,� M0, r .yy ry.�r�, EVERYTHING YOU NEED JOB UUH.ARLA ISrAM . . •::• \ ' 1 TO GET A LITTLE CLOSER ORA FEW MO'EST'_;S. y;.r �e •R , q. ` ► as g itl7�.T( F R C F .-"-------,• ,. - Yrl:t'INI AS nut RIDGE' ■ ,','KC 11K TIJ . ._,,,, TO BE ENGAGED' HANG OUT WITH YOU'•, It Banner Ads Kroger Bag Stuffers.._ -, KrOQer d. xI '_ '*' '�B III' „la ``= j„,',ia�'olio, + fro er• `�l,LRIDGE BLUERIDaE ,9-.- -- '1,elfn -'-:41056,H, '''ir. . 0 ototil: 61:1,....rnt:::.,-...4P‘..-::::,...; - ._ --T AWL r-, .. ...,, ,.. ... . , . , „. . „, rf;EE „....---. F / -�.�•-■. VIRGINIA'S BLUE RIDGT' \ .;4•:, 5'' VIRGINIA,DIVE.RIME' 3i,leRidgetime corn ,.....,.,_:°•---• ..... BIueRidgeTirne.com :--'. Kroger Bag Stuffers Kroger Bag Stuffers r : . 4Y\ .' © .M AA .E a °dI.9.9: ..n.w.s.- ---- � 'f tip..�'� - - �- : . FREE //'- ... VIki;INIAS Blur IV....• Kroger Bag Staffers Kiosks psi 431 t s Displays VIRGINIA'S BLUE R1 GI ROANOKE VALLEY coMVSI.IT IOM G VISITORS BUIKOW VIRGINIA'S BLUE RIDGE WE�COMETO' 1 '`` ZI0f ROANOKE VALLEY BLU�E���RIDGE, ��.4// Lftancald ,Jw e..i i THANK YOU VIRGINIA'S BLUE IE DGF V/oOlABRArRIRp.com (See copy of presentation and handout on file in the City Clerk's Office.) Mr. Howard concluded the presentation by stating that tourism is an economic driver and the City's investment is making a difference; and together with the City of Roanoke, regional cooperation and private industry partners, Virginia's Blue Ridge region is on the map. He thanked the City for its continued support and the opportunity to report on the Bureau's progress. Discussion: Vice-Mayor Rosen thanked Salem, Franklin County and Roanoke County for their willingness to collaborate and create a partnership that positively reflects the region; and he asked what media tours cost versus the advertising equivalency gained. Mr. Howard replied that the Bureau pays $100,000.00, per year, for a public relations agency to not only provide transportation, but also donate free air service to Roanoke, which includes freelance journalists from out of state which was ultimately a return on investment of eleven to one. 432 Council Member Trinkle inquired if the existing commercial for the region could be tweaked over time without incurring a huge cost as new amenities are realized throughout the area; whereupon, Mr. Pellman advised that there could be no additions to the campaign; however, the advertisements were shot over four months during the spring to create a series of spots for a spring launch; and a fall campaign would be incorporated with other program partners and destinations to create an evergreen campaign. As to the next thing to take the region to the next level, Mr. Wilhelm advised that a meeting was held with a well-known national tourism destination consultant and Hill Studio to discuss a destination vision; and beginning in the fall 2015, focus groups will share ideas as to what they would like to see in the Roanoke Valley, along with Bill Geist spending time with generations to gain ideas from a tourist view point. Council Member Lea was of the opinion that a great way to bring people into the community was to have an active amateur athletic program and asked what tournaments were scheduled. Mr. Howard indicated that the Amateur Softball Association of America National Tournament was coming to Roanoke, with teams throughout the country to compete. He added that it was a really big deal and a firm had been hired just to help manage any room issues associated with an event of that magnitude and that the Parks and Recreation Directors' from the partnering jurisdictions meet quarterly to discuss what tournament spots were available to pursue as well as complete the bid process if it affected two or more jurisdictions. In response to an inquiry with regard to the Blue Ridge area; Mr. Howard mentioned that upon conducting detailed research in North Carolina/Richmond/Roanoke Blue Ridge Region, Virginia Tourism Corporation was asked to change the identity of the area, noting that the entire 1-81 area and Blue Ridge Parkway at Skyland Drive (Charlottesville, Virginia) should be a part of the Virginia mountain region and the President of Virginia Tourism Corporation will be visiting Roanoke in July 2014 along with Senator John S. Edwards, Delegate Chris Head, the City Manager and others to discuss how the tourism corporations can assist with consolidating the region, since it is time to reorganize, noting the mountains in Virginia. Council Member Bestpitch suggested combining marketing, noting that there were too many regions, need to connect with other localities to brand the mountains as a vacation destination. 433 In conclusion, the Mayor announced that the United States Conference of Mayors has awarded the City of Roanoke a Livability Award, which will be presented in Dallas, Texas, on June 21, 2014, adding that this award affords the City another good recognition, and this is another reason to promote the City to others. He thanked Messrs. Howard, Wilhem and Pellman and Ms. Wright for an informative presentation; and advised that the briefing would be received and filed. (At this point, Council Member Ferris entered the meeting. (9:11 a.m.) Franklin Road Bridge over Norfolk Southern Railway Phil Schirmer, City Engineer, updated the Council on the Franklin Road Bridge Project, advising that the infrastructure project was a $15 million investment, thus the City only paying $7.5 million, which will be taken from the Capital Improvement Program and leveraged against VDOT Revenue Sharing funds. Rob Dean, Senior Engineer, AECOM, highlighted the following presentation: IIPW; LIMP; Franklin Road Bridge over NS Railway RoAN6K, Existing Bridge Overview aonNoki City o Roanoke r ____ • Built in 1936 ` " •80 year service life • • Maintenance »...,. • Previous repairs r _:''`j`'^• • Replacement ;;i Warranted ■ s ti * i i l rI vw C1,qi / 434 0 Bridge Replacement Project •s N•KE 1115FP. brit Study Phase Scope Complete Replacement ROAN. E Current Planning Estimate: •Corridor Study $15,000,000 r -Evaluate long-term needs Schedule - Budding on Neighborhood Plans -Ensure Compatibility of New Bridge • Study Phase—Spring 2014 Bridge width and configuration Pr • Design Phase—Fall 2015 ;. • Construction Phase-2016 r,eJ� � •Bridge Replacement Study Evaluate Structure Alternatives t -Bridge width and configuration ;, F- -Traffic Impacts j r .�r• x -Railroad Impacts y'•" " -Recommended alternative I e Corridor Study Goals ROANOKE Era Corridor Study Goal:Typical Section ROANOKE • Between Elm Avenue and Brandon Avenue • Consider all users and modes ^•....- • Incorporate previous plans and studies • Foster stakeholder engagement • Evaluate long-term needs t— t ,t. � twee i I #t•• Ensure compatibility of new bridge , ,,, • No construction planned at this time 3 t ( y jab . Bridge Concept Study Goals Ion Corridor Study Conclusions r ROAN E 1� •Evaluate Alternative Bridge Cross Sections •Work within ewsting nght-of-way •Evaluate Bridge Span Alternatives •No increase in lanes(three lanes existing) -Economics •Maximize pedestrian and bicycle accommodation -Railroad impacts •Opportunities to enhance gateways -Traffic impacts during construction -Row impacts • Reflect the character of the existing bridge -utility Impacts VI •! }.' -Future maintenance requirements ° I il 435 Project Constraints Project Constraints l� ROANOKE is AG 1 1t Vertical Clearance i . 4 1 iit f Horizontal Clearance crwr At this point, Council Member Price entered the meeting. (10:35 a.m.) Project Constraints R�Ol Bridge Cross Section R'NO- •ROW Impacts _ sr.a• !'P s'O' 3ro s4 SO •Economic development site •,.,..;,' (3) +,lrWK.,„r,.,, Swyra. •Overhead and underground utility impacts I Illk 58 Cr S.n' 33'4' s.a' ,711.Pttrovrx,..e un« 1w 4111" ,- L,L.MLI111111.4°". Bridge Alternatives Bridge Alternatives NOM S A II , 436 Nor- www. Bridge Study Conclusions Bridge Study Conclusions Bridge Type and Location Bridge cross section 5,•-4• _- B',0'__5'-0'__ 33'-0' S'-0'__B-0' S,dcwolk&cycle (3) II-0'Vohk.0 ,Lanes `&cycle Sidewt* y, Lane Lane 4 Bridge Aesthetics R�;� Traffic Impacts During Construction ROANOKE • Bndge closed •Traffic detoured ,,, - ..- • Alternate routes 4 •Temporary ramp closure ,, -f.‹.4 011-4V. • Valley Metro — ._ __I .. , r,.. ,, ` �.. Primary Detour Secondary Routes C Illirm Bridge Replacement Project Ro Scope Complete Replacement Current Planning Estimate. Questions? $15,000,000 e Schedule •Study Phase—Spring 2014 . I • Design Phase—Fat 2015 • Construction Phase-2016 • i r • I 437 Bridge Overview Wiwi Ili ROANOKE Bridge Alternatives—Traffic Impacts ROANOKE 1. Construction in Two Stages on Existing Alignment awn mum • Fracture Critical Girders—No Redundancy • Efficient use of material • Minimal structure depth ... • Maximum railroad clearance Bridge Overview Historical Perspective i� Re•N∎ E vyt, - Franklin Road At-Grade Crossing of 15 ?Bridge Job tracks x, Begins Here • Federal Program to eliminate crossings F� it�e C� v'�_ war w ttw s...r • Railway Road is Virginian RAILWAY"'NNE .: y,,,y, Railway top prionty ��APPROVER:E Application made jointly by the City and Virginian Railroad • Franklin Road Crossing To - • Construction began April 1936 Be Closed Monday Morning • . \icw YiRdttci Federal Funds May Be Secured I Is Approved For Bridge On Franklin Road By Engineer Historical Perspective �� ROANOKE Bridge Concept—Transverse Section RoANO • Built by WPA forces °Aky • • Open Nov. 1936 " `°t" 0• • • jFtFFj� ar r • Cost of 8193,000 L.k.. "- . -, I ti i tik,..,,,„A...41.1.1.H. Franklin Road Bridge Over Virginian RailtcayO eeiddlvOpened 438 Ir Concept Alternative#3 ROA •KE Staged Construction L • Asymmetrical Cable Stay with Slant Leg Pylons(Steel Edge Girder&Floorbe am) • Stage 1-Pylons Constructed Without Imparting Traffic(12 months) • 4 5'Constant Superstructure Depth • Stage 2-Existing Bridge Demolition(4 months) • Minimal Disruption to Railroad During Construction • Stage 3-Construct Bridge Abutments&Superstructure(14 months) • Cost Approximately$1_MM($300/s5 \ ., §. - Stage._ f.._ \ • �' r ELEVATION SICTION ,. — air arr. perz, Cantilever Erection over Railroad R Bridges Cable Supported Brid .. r .. ROANOKE • South Span Built on Temporary Falsework(Accelerated Construction) TxDOT Brazos River Bridge,Waco,TX • North Span Built in Cantilever Using Ground Based Cranes or • t:19MM Twin Bridges($2701s1) Progressive Erection from Above • 620'Long(113T-250,105') t / • Detailed Design&Construction Support K •,;•:i �./ `I' .a..r• ,! /.�� car. • Currently Under Construction - , IIEVATION •a"m+NM MI NYCDOT East1531.Street Bridge,NewYork ------ 500'Long(250'-250') at 111' f - I t,. ��� Steel Edge Girders&Precast Deck Panels ��` -- -" .`:' • Detailed Design SEAN MOP Na ,..0 MOP over Metro North Railroad 1i t.•CANTILEVER ERECTION it Bridge Alternatives—Aesthetics A Bridge Alternatives—Traffic Impacts • Railing •Lighting BNdge on New Alignment H • Colors • Accents - .1 q` • Character n • Community .. it . nit 111111 IIIIII II ft _ 439 Wurn Bridge Alternatives-Traffic Impacts R Bridge Alternatives-Traffic Impacts 2. Build NewBridge on NewAlignment 2. Build New Bridge on New Alignment .' y 1 AY. r"r ..v $. ' IIIIIIIIIC - -- -- 'ivy._ ... _ ......, (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Trinkle inquired if the new bridge would have the basic footprint of the old bridge; whereupon, Mr. Dean replied in the affirmative. He pointed out that the shape of the current hump curve on the bridge did not meet current design standards of having enough site distance to cross over the hump, and the accommodation of bicycle lanes on the bridge will be an enhancement. Council Member Bestpitch asked if the corridor study was complete and how the goal to foster stakeholder engagement was met; whereupon, Mr. Dean advised that the study had been completed and a copy of the draft version was forwarded to the City's Engineering Department. He added that the goal is to primarily have face to face meetings with the Old Southwest neighborhood, Carilion, Valley Metro, Mountain Valley Transportation, and other persons of interest to work out the details regarding detours even though construction was approximately two years away, and by doing do it is a positive way to lay the ground work. Council Member Ferris asked about the life expectancy of the new bridge and the volume of traffic anticipated on it; whereupon, Mr. Dean replied that the bridge's anticipated service life is 75 years and traffic was projected to be approximately 11,000 to 12,000 vehicles per day, with relative low truck traffic since there are other routes available. 440 Council Member Ferris questioned if the bridge could be built with the possibility of increasing by an additional lane in the future; whereupon, Mr. Dean advised that the bridge lacks some significant gateway bridge characteristics and that is why the aesthetics are fairly minor; railing shape, type of lighting, pier shape all can be accommodated at practically no additional cost. He noted that it would not be a fancy bridge, but it will serve the City well for decades. In response to Council Member Ferris' inquiry, about the bridge at 1-581 and moving the piers to reduce constriction, Mr. Dean replied in the affirmative and advised that in the corridor study those constraints of the pier locations were not considered as a limiting factor and really were for layout and not a part of the long term vision. He noted that the vision for the neighborhood and the corridor were the primary drivers, so the bridge would not become a four lane highway within a neighborhood, the vehicular capacity was intentionally restricted. Vice-Mayor Rosen asked about Wiley Drive and the linear distance from grade to grade; whereupon, Mr. Dean replied that the bridge limits of the structure itself is about 550 feet lengthwise and the ramp approaches that run on both ends are together probably 250 feet. Vice-Mayor Rosen further inquired if the ramp approaches could be filled such that the bridge does not have to have the same arc. Mr. Dean mentioned that it was reviewed, but it must tie back into the existing road, so if the limits of the raised grade further off the bridge extends the reach of how far that tie is; and this intersection of Reserve Avenue is awkward to work with because there's a hard point before reaching the river crossing. Following further discussion, the Mayor inquired about the timeframe and decision by the Council. The City Manager noted another briefing would be held at the 9:00 a.m. informal session of Council on Monday, August 4, 2014. Council Member Bestpitch asked that everyone keep in mind that the bridge is located in a historic district; safety concerns, site difference and traffic issues. The Mayor further inquired about the condition of the Franklin Road River Bridge; and if both bridges (Walnut Avenue Bridge and Franklin Road Bridge) should be closed at the same time; whereupon, Mr. Dean advised that the structure was of the same vintage as the Franklin Road Bridge and a similar type of construction, but because it does not have the impact of the railroad it was not of high priority. 441 Following additional discussion with regard to bridge replacement versus rerouting, Mayor Bowers thanked Messrs. Schirmer and Dean for an informative presentation; and advised that the briefing would be received and filed. FY 2014 Public Art Work Plan Implementation Susan Jennings, Arts and Culture Coordinator, updated the Council on the Fiscal Year 2014 Public Art Work Plan, announcing the Kick-Off of the Parks and Arts Program to be held on Saturday, June 6, 2014, from 12:00 p.m. to 3:00 p.m., at Huff Lane Park; and she highlighted the following information: Snowplow Project • In collaboration with Roanoke City Schools • Twelve schools participated • All were photographed and an online contest was held to choose the favorite design • The kids in that class were treated to a pizza party Fallon Park has the winning plow • BAWL CON, PAR 1 VAki " •, • • s , 442 Purchase of Regional Art • In an effort to add to the regional art collection the Collections Committee of the RAC established criteria to guide the selection of works. • A focus on artists of Southwestern Virginia. • Priority will be given to artists whose work represents the following: o Artistic excellence and originality. o Appropriateness of artist's proposed artwork in content, media, and style. o Artwork that displays the core tenets inherent in the vibrant culture of Southwestern Virginia. a Artistic merit and relationship to other works in the Collection. o Artwork that is in good physical condition. Three Artists Were Chosen out of a List of Regional Artists • Bill White, professor emeritus at Hollins University, and a\painter with works in many public art collections in the east. • Harold Little, was a printmaker and painter living in Fincastle, Virginia and was well known for his Roanoke area scenes. • Sandi D'Alessandro was a beloved art teacher in the Roanoke area who passed away in 2011. She received awards from National Watercolor Society and the American Water Color Society. Looking Over the Valley by Bill White Works by Little and D' Alessandro • The Green Grocer, Roanoke City Market by Harold Little. • D' Alessandro work purchase has been approved by the Roanoke Arts Commission and the Collections Committee is currently choosing a piece. 443 Update of Public Art Plan • The RAC hosted Jack Becker, Executive Director and founder of Forecast Public Art at the Taubman Museum in April. Over 60 people attended his presentation on "Making Art Public: A View of Trends in the Field." • The RAC is currently conducting an on line survey. • The RAC plans to hold an open house as part of Art by Night. Wasena Mural Project Background • The scope was approved by City Council as part of 2013 - 2014 Public Art Work Plan. • This is a partnership project with the Wasena Neighborhood Forum (WNF). • This is the Roanoke Arts Commission's first public art project in this neighborhood. Budget • Percent for Art Funds $5,300.00 o Use of funds approved by City Council as part of work plan. • WNF Grant $5,293.00 • Total $10,593.00 Process • The City of Roanoke received eleven responses to a Request for Proposals. • The selection panel narrowed the list down to their top three artists. • The top choice, Jared Bader was asked to submit drawings. • The panel and the RAC unanimously approved the designs. Selection Panel Members • Dwayne D'Ardene, City of Roanoke • Sue Egbert, Artist and RAC member • Kemper Mills Fant, Photographer and Wasena neighborhood resident • Lucy Lee, •RAC Member • Robin Poteet, Artist • James Settle, President, Wasena Neighborhood Forum 444 About the Artist Jared Bader • M.F.A., Memphis College of Art -. • B.F.A., Tyler School of Art, Temple University, Philadelphia, Pennsylvania • Worked in conjunction with the Mural Arts Program of Philadelphia and numerous community organizations. • Freelance Artist/Muralist - Commissioned by numerous private and public organizations to create public art. Photographs of the current location for the murals P 4. Proposed Murals 445 4 } t n. • Seeking City Council's concurrence with the recommendation of the Roanoke Arts Commission for the Wasena Mural Project. (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Ferris inquired if there were plans to put a barrier around the art to keep vandals from accessing it; whereupon, Ms. Jennings advised that national studies show that taggers respect art work murals because they consider themselves artists too. She pointed out that there would be a coating on the mural that could be easily cleaned and the artist would provide details as to how to apply the coating and how to clean the mural. Council Member Bestpitch suggested that the Arts Commission look into acquiring and relocating the sculpture, which was removed from the entrance of the former Cycle Systems facility; and addressing the bare concrete wall at the rear patio of the Main Library, with perhaps some type of art project; and he also suggested that Cheryl Foster, the artist who completed the mosaics at the entrances to the City Market Building, be contacted to discuss ideas for partnering with youth on a project. In addressing the suggestions of Council Member Bestpitch, Ms. Jennings advised that the Arts Commission was currently in discussion with the Brenner family and planned to view the former Cycle Systems piece because it had been dismantled, but previously contained an active water function. She added that the Library idea was a great one, and just the type of thing to be placed on the Art Commission's survey. 446 Council Member Trinkle commented that he was of the opinion that Cycle Systems bought the artwork so it was considered a private piece; whereupon, Ms. Jennings advised that it was a private piece, but the owners were considering donating it to the City; and if that donation took place, the Commission would return to City Council with a proposal for acceptance. Council Member Trinkle added that the area in Elmwood Park near the Library was an architectural design method and was meant to look rough and urged the Commission to be cautious as they give thought about the project; and added that the huge slate of concrete in front of Carillon and the bridge at Rivers Edge Park where the soccer fields were located, would be a beautiful area for some sort of health and wellness, exercise and activity type of mural. Mayor Bowers inquired if there was objection to the Arts Commission proceeding with the mural as proposed at Wasena; there being no objections, he thanked Ms. Jennings for an informative update. In conclusion, Ms. Jennings reiterated the Kick-Off of the Parks and Arts Program on Saturday, June 6, 2014, from 12:00 p.m. to 3:00 p.m., at Huff Lane Park with the Roanoke Children's Theater, Cafe Steel Drums and Community Band as performing artists, as well as face painting and an interactive sculpture project for the kids. At 11:40 a.m., the Mayor declared the Council meeting in recess until 2:00 p.m. for a Closed Meeting in the Council's Conference Room, Room 450, fourth Floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferris (arrived late), and Mayor David A. Bowers-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Amelia Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. 447 The Invocation was delivered by The Reverend Francis Brown, Pastor, United Metaphysical Churches. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. At this point, Council Members Ferris, Price and Vice-Mayor Rosen entered the meeting. (2:02 p.m.) The Mayor expressed condolences to the Roberts family on the passing of Alice Roberts, lifelong resident and civic leader. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT: The Mayor recognized the Phoenix Star Aktion Club who are living with disabilities and have suffered brain injuries involving accidents, assaults, strokes, diving into shallow water, etc. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely appeared before the Council and spoke with regard to future development in the City of Roanoke, and cited biblical scripture. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. 448 OATHS OF OFFICE- COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD-VIRGINIA CARES, INC., BOARD OF DIRECTORS-VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY-NEW RIVER VALLEY COMMERCE PARK PARTICIPATION COMMITTEE-VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION- ROANOKE VALLEY CONVENTION AND VISITORS BUREAU-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION-ROANOKE ARTS COMMISSION: Reports of qualification of the following individuals were before the Council: The Honorable Leisa Ciaffone to replace Judge Joseph Clarke and John P. Varney (Public Defender) as City representatives of the Court Community Corrections Program Regional Community Criminal Justice Board for three-year terms of office, each, ending June 30, 2017; The Honorable Tim Allen, Sheriff, as a City representative (Elected Official) of the Virginia Cares, Inc., Board of Directors to replace Octavia Johnson, former Sheriff. R. Brian Townsend as a City representative of the Virginia's First Regional Industrial Facility Authority and the New River Valley Commerce Park Participation Committee for four-year terms, each, ending June 30, 2018; Douglas C. Waters as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2018; James O'Hare as a City representative (Alternate Member) of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2018; Gary Walton and Renee "Butch" Craft as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for one-year terms of office, each, ending June 30, 2015; Meg T. Munton as a member (Protected Class/City) of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2017; and 449 Benjamin Crawford as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice-Mayor Rosen moved that the reports of qualification be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET-CIRCUIT COURT: A communication from the Clerk of Circuit Court recommending acceptance and appropriation of technology trust funds from the Virginia Compensation Board for reimbursement of charges incurred for back scanning and digital conversion of land records; and a communication from the City Manager concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#39957-060214) A RESOLUTION accepting Technology Trust Funds from the State Compensation Board in the amount of $81 ,969.00 (TTF Funds) for reimbursement of charges to be incurred by the Clerk of the Circuit Court for the City of Roanoke for converting certain public land records and other public records from microfilm format to digital format; approving the application process for the Funds, and authorizing the City Manager to execute the required agreements and documents necessary to accept such TTF Funds; and authorizing the City Manager to provide additional information, to take any necessary or required actions, and to execute any additional documents to obtain, accept, receive, implement, use, and administer such Funds, upon Certain terms and conditions. (For full text of resolution, see Resolution Book No. 77, page 1.) 450 Council Member Ferris moved the adoption of Resolution No. 39957-060214. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. Council Member Ferris offered the following budget ordinance: (#39958-060214) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Compensation Board Technology Trust Fund for Supreme Court of Virginia fees for the digital conversion of land records in the Office of Circuit Court Clerk, amending and reordaining certain sections of the 2013 - 2014 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 2.) Council Member Ferris moved the adoption of Budget Ordinance No. 39958- 060214. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: PARKING-CITY CODE: The City Manager submitted a written communication recommending an amendment of the City Code to parallel the alignment of on and off street parking operations, assure fair and equitable enforcement of parking regulations, and clarify certain existing code provisions. (For full text, see communication on file in the City Clerk's Office.) 451 Vice-Mayor Rosen offered the following ordinance: (#39959-060214) AN ORDINANCE amending and reordaining Section 20-68, Time limitations on parking, of Division 1, Generally, Section 20-80, Permits - Generally, Section 20-82, Same-Transfer, of Division 2, Residential Parking Permits, Section 20-88, Duties of police officers and certain other employees, Section 20-89, Penalties for unlawful parking, Section 20-90, Immobilization of motor vehicles against which there are outstanding parking violations, and Section 20-91, Appeal of parking violations, of Division 3, Duties of police officers; penalties for unlawful parking, of Article IV, Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, such amendments and additions to provide for the transfer of certain duties, enforcement, and collection of on-street parking violations from the City of Roanoke's Department of Finance to the City's contractor for parking management and operations; providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 3.) Vice-Mayor Rosen moved the adoption of Ordinance No. 39959-060214. The motion was seconded by Council Member Trinkle. At the request of Vice-Mayor Rosen, the City Manager provided an overview of the matter stating that the parking system was disjointed with the on-street parking and parking garages managed differently. He continued stating that all revenue had been placed in an enterprise fund to run the parking system more like a business, two studies of best practices in parking have been completed, and the amendment to the Code was to align the regulations, fines and fees associated with off-street and on-street parking. Mayor Bowers was in support of the amendment and he was in favor of streamlining parking operations in downtown Roanoke; however he had concerns about parking meters returning to the downtown area. The City Attorney advised there was no provision in the proposal to bring meters to downtown or any place in the City of Roanoke. 452 There being no further comments by the Council Members, Ordinance No. 39959-060214 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. BUDGET-HUMAN SERVICES ADVISORY BOARD: The City Manager submitted a written communication recommending approval of Human Services Advisory Board allocation funding to various non-profit agencies for Fiscal Year 2014 - 2015; execution of a contract with the Council of Community Services to conduct performance audits in connection therewith. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39960-060214) A RESOLUTION concurring in the recommendations of the Human Services Advisory Board ("Board") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2014 - 2015, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the funded programs by such agencies. (For full text of resolution, see Resolution Book No. 77, page 10.) Council Member Trinkle moved the adoption of Resolution No. 39960-060214. The motion was seconded by Council Member Price. Council Member Price commented that approximately 32 agencies were going to benefit from the appropriation. The City Manager added that for many years the City provided general funds, specifically for social service agencies that provide services to help meet the needs of citizens, each reviewed by a panel based on how they meet the priorities adopted by City Council and with working closer with United Way they review their online application and share information with the City of Roanoke. 453 There being no further comments by the Council Members, Resolution No. 39960-060214 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. Council Member Trinkle offered the following budget ordinance: (#39961-060214) AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2014 - 2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 11.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39961- 060214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. BUDGET-ROANOKE ARTS COMMISSION: The City Manager submitted a written communication recommending approval of Roanoke Arts Commission allocation funding to specific arts and cultural agencies for Fiscal Year 2014 — 2015. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39962-060214) A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's ("Arts Commission") allocation of City funds to various nonprofit agencies for Fiscal Year 2014 - 2015. (For full text of resolution, see Resolution Book No. 77, pagel3.) sir 454 Council Member Trinkle moved the adoption of Resolution No. 39962-060214. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None-0. Council Member Trinkle offered the following budget ordinance: (#39963-060214) AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2014 - 2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 14.) Council Member Trinkle moved the adoption of Budget Ordinance No. 39963- 060214. The motion was seconded by Vice-Mayor Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. 3 NAYS: None-0. COMMENTS BY THE CITY MANAGER: The City Manager shared the following comments: Star City Reads Kidz Day • Roanoke Public Libraries held a successful Star City Reads Kidz Day at the Williamson Road Branch Library on Saturday, May 31, from 10:00 a.m. to 2:00 p.m. • The event drew 1,000 guests and was sponsored by MedExpress. • Participants received goodie bags and first aid kits from MedExpress, and enjoyed the Little Critters Petting Zoo, face painters, a jumbo obstacle course, free ice cream from Freedom First Credit Union, and free books from Smart Beginnings. • This year Miss Virginia was in attendance for two special story times, followed by an opportunity for photographs. • Star City Reads distributed free books to all children in attendance and provided information and forms for the Libraries' Summer Reading Program. • In addition to MedExpress, partners for the event were Smart Beginnings, Skyline College, Freedom First Credit Union, DMV2GO, Miss Virginia Desiree 455 Williams, Roanoke City Fire-EMS Department, and Roanoke City Police Department. Elmwood Park • Pleased with the success of the recent Festival in the Park event. • The event was well attended and the City has received many positive comments about the improvements of the park and the media coverage was very positive. • Looking forward to more great events in the park this year including: o June 21 - 35th Annual Virginia State Championship Chili Cook-Off o July 31 - "Welcome to Elmwood" concert with Sheryl Crow. Miss Virginia Pageant • The pageant will be held on June 26 - 28 at the Roanoke Performing Arts Theatre in the Roanoke Civic Center. • Roanoke is pleased to continue to serve as the host city for this annual event, which brings people from all over the Commonwealth to visit and enjoy the outstanding amenities. ACTING DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Acting Director of Finance submitted the Financial Report for the City of Roanoke Fiscal Year 2014 to date through April, 2014; and Roanoke City Public Schools Fiscal Year 2014 to date through March 2014, respectively. (See copy of Financial Reports on file in the City Clerk's Office.) The Acting Director of Finance summarized the financial reports stating that in moving toward June 30, revenue and expenditure performance were closely monitored to keep them properly aligned in an effort to end the year successfully and it would continue to be monitored through the end of the fiscal year and closeout activities. Vice-Mayor Rosen commented that the average daily membership for the schools was up about $1.3 million and asked when allocating the 40 percent for the schools, would that be an additional $1.3 million that was not expected at the beginning of the year; whereupon, Ms. Merchant replied in the affirmative. 456 There being no additional inquires and/or comments by the Council, the Mayor advised that the Financial Reports would be received and filed. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: ROANOKE NEIGHBORHOOD ADVOCATES: Council Member Bestpitch advised that he has been working with the Roanoke Neighborhood Advocates (RNA) to reinstitute an awards program to recognize the different neighborhood organizations throughout the city; and recognized Princess Moyer, Chair; Scott Horchler and Johnny Williams, Members, Roanoke Neighborhood Advocates in attendance. He further advised that the deadline for receipt of application is September 30 and information outlining each award is available on the City's website at www.roanokeva.gov/rna. He noted that the awards will be presented at the Annual Harvesting of the Fruits Pot Luck Dinner in November 2014, at the Jefferson Center. (See copy of information on file in the City Clerk's Office.) OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: In connection with a Petition for Appeal filed by Joyce Epperly on November 7, 2012, appealing the decision of the Architectural Review Board (ARB) to deny issuance of a Certificate of Appropriateness for repairs at 437 Washington Avenue, S. W. Mayor Bowers advised that the matter will be postponed until the July 21, 2014 Council meeting at 2:00 p.m. At 2:47 p.m., the Council meeting was recessed for continuation of a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 4:12 p.m., the meeting reconvened in the Council Chamber, with Mayor Bowers presiding al and all Members of the Council in attendance. 457 OATHS OF OFFICE-VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD: The Mayor called attention to the upcoming expiration of the four- year term of office of Dennis Cronk as a City representative of the Virginia Western Community College Local Advisory Board ending June 30, 2014. Inasmuch as Mr. Cronk having served three consecutive terms of office, he is not eligible for reappointment; whereupon, the Mayor opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Joshua Johnson. There being no further nominations, Mr. Johnson was appointed to replace Dennis Cronk as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office commencing July 1 , 2014 and ending June 30, 2018, by the following vote: FOR MR. JOHNSON: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to the upcoming expiration of the three-year terms of office of Susan Koch, and King Tower as members of the Roanoke Public Library Board ending June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Erin Ashwell and King Tower. There being no further nominations, Ms. Ashwell was appointed to replace Susan Koch and King Tower was reappointed as members of the Roanoke Public Library Board for three-year terms of office, each, ending June 30, 2017, by the following vote: FOR MS. ASHWELL AND MR. TOWERS: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. OATHS OF OFFICE-BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN: The Mayor called attention to the upcoming expiration of the two-year term of office of Jim Grisso as a City representative (Retiree) of the Board of Trustees, City of Roanoke Pension Plan, ending June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Jim Grisso. L 458 There being no further nominations, Mr. Grisso was reappointed as a City representative (Retiree) of the Board of Trustees, City of Roanoke Pension Plan, for a two-year term of office ending June 30, 2016, by the following vote: FOR MR. GRISSO: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to the upcoming expiration of the three-year term of office of Carolyn Barrett (Protected Class) as a member of the Personnel and Employment Practices Commission ending June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Carolyn Barrett. There being no further nominations, Ms. Barrett was reappointed as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2017, by the following vote: FOR MS. BARRETT: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. OATHS OF OFFICE-MILL MOUNTAIN ADVISORY BOARD: The Mayor stated that Ordinance No. 39902-040714 amended the City Code to establish the Mill Mountain Advisory Board as an advisory board within the City Code, and Resolution No. 39903-040714 adopted by City Council, dissolved the former Mill Mountain Advisory Committee. He pointed out that nine positions were open on the Mill Mountain Advisory Board; for one, two, and three-year terms of office; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Tom Turner, John Montgomery, Matthew Bullington, Louise Kegley, Kae Bolling, Nancy Dye, Ahondyrea Brooks, Kelvin Bratton and John Rottenborn. Mayor Bowers placed in nomination the name of Richard Clark instead of John Rottenborn. 459 There being no further nominations, Tom Turner (Zoo representative), John Montgomery and Matthew Bullington were appointed for one-year terms of office, each, ending June 30, 2015; Louise Kegley (Fishburn Family representative), Kae Bolling (Mill Mountain Garden Club representative) and Nancy Dye were appointed for two-year terms of office, each, ending June 30, 2016; and Ahondyrea Brooks, Kelvin Bratton and John Rottenborn were appointed for three-year terms of office, each, ending June 30, 2017, commencing July 1, 2014, by the following vote: FOR MESSRS. TURNER, MONTGOMERY, BULLINGTON, BRATTON AND ROTTENBORN, AND MS. KEGLEY, MS. BOLLING, MS. DYE, AND MS. BROOKS: Council Members Lea, Price, Rosen, Trinkle, Bestpitch and Ferris-6. FOR MR. CLARK: Mayor Bowers-1. There being no further business, Mayor Bowers declared the Council meeting adjourned at 4:16 p.m. APPROVED ATTEST: 4-eitLZ.t...ni. YYtt..,..)-ek( 1:2144,4...Qty Q Stephanie M. Moon Reynolds, MMC David A. owers City Clerk Mayor 460 ROANOKE CITY COUNCIL—REGULAR SESSION June 16, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, June 16, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice-Mayor Court G. Rosen presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39695-070113 adopted by the Council on Monday, July 1, 2013. PRESENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Vice-Mayor Court G. Rosen-6. ABSENT: Mayor David A. Bowers-1. The Vice-Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Amelia C. Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Rosen. PRESENTATIONS AND ACKNOWLEDGMENTS: PROCLAMATIONS-SOUTHWEST VIRGINIA BALLET DAY: Council Member Price declared June 16, 2014 as the 25th Anniversary of the Southwest Virginia Ballet Day. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Council Member Price presented a copy of the proclamation to Pedro Szalay, Artistic Director, Southwest Virginia Ballet. 461 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke about the need for Council to make decisions openly with public input and not behind closed doors. Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before the Council and expressed appreciation for its participation as part of the Virginia's First Cities that passed a resolution in support of Medicaid expansion; and she submitted a new resolution for consideration with regard to Medicaid expansion. (See copy of resolution on file in the City Clerk's Office.) CONSENT AGENDA The Vice-Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to six requests for a Closed Meeting. CITY COUNCIL: A communication from the Vice-Mayor requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the Vice-Mayor as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) 462 CITY COUNCIL: A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performance evaluation of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of Council Member Price as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property interests located at 2012 Jefferson Street, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea. Council Member Trinkle noted that he had a conflict of interest inasmuch as he is employed with Carillon Health Systems. There being no additional comments by the Council, the matter was concurred in by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) 463 CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 2903 Peters Creek Road, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of portions of publicly-owned property located at 802 Wiley Drive, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) 464 CITY-OWNED PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 13 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday, June 4, 2014, was before the body. (See Minutes on file in the City Clerk's Office.) Council Member Bestpitch moved that the minutes of the Audit Committee be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) OATHS OF OFFICE-ROANOKE VALLEY CONVENTION AND VISITORS BUREAU-REGIONAL VIRGINIA ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD-ROANOKE CITY SCHOOL BOARD-MILL MOUNTAIN ADVISORY BOARD-VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD: Reports of qualification of the following individuals were before the Council: Jeffrey Marks as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one-year term of office ending June 30, 2015; 465 Samuel Roman as a City representative (law enforcement) of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office commencing July 1, 2014 and ending June 30, 2017; William B. Hopkins, Jr., and Lori E. Vaught as School Board Trustees of the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2014 and ending June 30, 2017; John Montgomery as a member of the Mill Mountain Advisory Board for a one-year term of office commencing July 1, 2014 and ending June 30, 2015; and Joshua Johnson as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office commencing July 1, 2014 and ending June 30, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the reports of qualification be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ROANOKE VALLY BROADBAND AUTHORITY: The City Manager announced that the presentation would be held following action on all regular agenda items. (See page 474-481.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. 466 ITEMS RECOMMENDED FOR ACTION: GRANTS-BUDGET-EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance of the Local Emergency Management Performance Grant (LEMPG) from the Virginia Department of Emergency Management (VDEM) to support emergency activity. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#39964-061614) A RESOLUTION accepting the FY2013 - 2014 Local Emergency Management Performance Grant (LEMPG) to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 16.) Council Member Ferris moved the adoption of Resolution No. 39964-061614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) CITY CODE-TRAFFIC-POLICE: The City Manager submitted a written communication recommending amendment of the City Code to add a definition of all- terrain vehicle and designate it as a type of law enforcement vehicle. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#39965-061614) AN ORDINANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic, Section 20-131, Definition, age of operation, Division 1, Generally, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, and Section 20-159, Law Enforcement Officers, Division 3, Operation, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 17.) 467 Council Member Lea moved the adoption of Ordinance No. 39965-061614. The motion was seconded by Council Member Price. As to how the all-terrain vehicle will be utilized within the Police Department, the City Manager advised that it will be used mainly on the greenways and in parks. There being no additional questions and/or comments by the Council Members, Ordinance No. 39965-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-ft (Mayor Bowers was absent.) CITY CODE: The City Manager submitted a written communication recommending amendment of the City Code to repeal the sections governing local registrations and affirm and amend sections to allow the Police Department to lawfully impound, sell or donate abandoned mopeds and electric power-assisted bicycles. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39966-061614) AN ORDINANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Division 2, Registration, of the Code of the City of Roanoke, Virginia (1979), as amended, by amending Section 20 -135, Required for Mopeds; repealing Sections 20 -136 through 20-145; and amending Section 20-146, Impoundment of Abandoned or Unregistered Electric Power-Assisted Bicycles and Mopeds, and Section 20-147, Impoundment of Unregistered Mopeds; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 19.) Council Member Trinkle moved the adoption of Ordinance No. 39966-061614. The motion was seconded by Council Member Ferris. Council Member Ferris commented that prior to July 1, there was no State Code section that pertained to mopeds; however, they were registered locally through the Police Department; and then he asked if the amendment was intended to bring the City Code into compliance with State law. I I 468 The City Attorney stated that the amendment will mirror State law. R. Brian Townsend, Assistant City Manager for Community Development, advised that as of July 1, the Commonwealth will manage the registration of mopeds, adding moped owners have been granted a grace period from July 1, 2013 through June 30, 2014 to register with the Virginia Department of Motor Vehicles. Council Member Ferris further inquired if a final notice would be sent to moped owners prior to June 30; whereupon, Mr. Townsend agreed to follow up on the inquiry and report his findings to the Council. The City Manager commented that it was a positive action being taken by the City; and he encouraged citizens to contact the City with complaints regarding motorized vehicles on the greenways without license tags. There being no further questions and/or comments by the Council Members, Ordinance No. 39966-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) RECREATION-PARKING GARAGES-HOSPITALS-LEASES-SPORTS COMPLEX-INSURANCE: The City Manager submitted a written communication recommending execution of an agreement for the use of 6 Riverside Parking Garage on October 17-19, 2014 in connection with the Roanoke GO Outside Festival; and an indemnification and hold harmless provision for Carilion Property Management. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#39967-061614) A RESOLUTION authorizing execution of an Agreement with Carilion Property Management in connection with the use of 6 Riverside Parking Garage during the 2014 Roanoke GO Outside Festival. (For full text of resolution, see Resolution Book No. 77 page 23.) 469 Council Member Bestpitch moved the adoption of Resolution No. 39967-061614. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) COMMENTS BY CITY MANAGER. The City Manager offered the following comments: Roanoke Public Libraries Installs First Self-Check Unit • On June 12, Roanoke Public Libraries installed the first self-check kiosk at the Jackson Park Branch Library. • The self-check provides additional customer service options that enable library users to check out their own books and materials, as well as unlock DVDs which are now being shelved in locked cases and access their library record for review and to place holds for additional items. • Funds for the first self-check kiosk were acquired from the City's Department of Technology's ITC mini-project funding. • Additional units will be placed at the Main Library as part of the ongoing renovation. • Future renovations at other City branches will include self- check kiosks at each location. Fireworks on the Fourth • The City of Roanoke's annual fireworks show, "Fireworks on the Fourth," will be held on Friday, July 4, at River's Edge Sports Complex at 9:30 p.m. • Wiley Drive and Reserve Avenue will be closed for the event. Spectators are encouraged to take advantage of parking lot shuttles that will depart from the Elmwood Park Garage and Virginia Western Community College beginning at 7:30 p.m. • Fireworks will launch from the Reserve Avenue side of the park, and viewing will take place on the Wiley Drive ball fields at River's Edge Sports Complex. • All spectators are encouraged to bring their own lawn chairs and blankets. • The fireworks show is presented by the City of Roanoke, The Roanoke Times, WDBJ7, and Downtown Roanoke, Inc. • More information is available at www.PlayRoanoke.com/fireworks. Miss Virginia Pageant • The pageant will be held on June 26 - 28 at the Roanoke Civic Center in the `.,i Roanoke Performing Arts Theatre. 470 • This annual event brings people from all over the Commonwealth to visit and enjoy our outstanding amenities. ACTING DIRECTOR OF FINANCE: PENSION-SHERIFF: The Acting Director of Finance submitted a written report recommending adoption of a resolution to certify the Virginia Retirement System (VRS) employer and member retirement contribution rate for the FY 2015 - 2016 biennium. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39968-061614) BE IT RESOLVED, that the City of Roanoke/55217 does hereby acknowledge that its contribution rates effective July 1, 2014 shall be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code §51.1-145(1) resulting from the June 30, 2013 actuarial value of assets and liabilities (the "Certified Rate"); and (For full text of resolution, see Resolution Book No. 77 page 24.) Council Member Trinkle moved the adoption of Resolution No. 39968-061614. The motion was seconded by Council Member Price. The Acting Director of Finance advised that the matter before the Council was merely a certification of the rate that had been calculated by the actuaries on behalf of the Virginia Retirement System; and it was the practice as an organization to certify the rate that the actuaries recommend being 17.55 percent, which affects the retirement contribution on behalf of the Sheriff's Office employees. Following explanation by the Acting Director of Finance, Resolution No. 39968- 061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) CITY CODE-PENSION-CITY EMPLOYEES: The Acting Director of Finance submitted a written report recommending amendment of the City Code to reflect modifications to the Employees' Supplemental Retirement System (ESRS), a new benefit in the form of a retirement health savings plan, effective July 1, 2014 (For full text, see report on file in the City Clerk's Office.) 471 Council Member Lea offered the following ordinance: (#39969-061614) AN ORDINANCE amending and reordaining Article V, Membership, Section 22.3-28(e), Membership generally, Section 22.3-31(a), Restoration of beneficiaries to membership, Article VI, Creditable Service, Division 2, ESRS Service, Section 22.3-38(a), Portability, Section §22.3-39(b)(2), and Section 22.3-39(e), Purchase of service, Article IX, Payment of Benefits, Division 1, General, Section 22.3-61, Retirement supplement, and Article IX, Payment of Benefits, Division 2, ESRS, Section §22.3-62.1(c), Refund of accumulated contributions before retirement; certain sections of Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 26.) Council Member Lea moved the adoption of Ordinance No. 39969-061614. The motion was seconded by Council Member Ferris. For clarification purposes, Ms. Merchant advised that in July 2012, City Council adopted an ordinance that modified some provisions of the retirement benefits for City employees, with the addition of a benefit, and an amendment to the Code is necessary based upon the recommendation of Council to reflect said administrative changes. Following explanation of the amendment to the City Code, Ordinance No. 39969- 061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) REPORTS OF COMMITTEES: SCHOOLS-PENSION: The Roanoke City School Board submitted a written report requesting adoption of a resolution to certify the employer contribution rate for the defined benefit retirement plan beginning July 1, 2014; and the Acting Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 472 Council Member Bestpitch offered the following resolution: (#39970-061614) BE IT RESOLVED, that the City of Roanoke/55617 does hereby acknowledge that the Roanoke City Public Schools has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2013 actuarial value of assets and liabilities (the "Certified Rate"). (For full text of resolution, see Resolution Book No. 77 page 30.) Council Member Bestpitch moved the adoption of Resolution No. 39970-061614. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-O. (Mayor Bowers was absent.) BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of the Race to General Educational Development (GED) Program Grant; and the Acting Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Lea offered the following budget ordinance: (#39971-061614) AN ORDINANCE to appropriate funding from the Federal and Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 32.) Council Member Lea moved the adoption of Budget Ordinance No. 39971- 061614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) 473 UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: CITY COUNCIL-FINANCE: Council Member Price offered the following resolution electing and appointing a Director of Finance: (#39972-061614) A RESOLUTION electing and appointing Barbara A. Dameron as Director of Finance for the City of Roanoke, and ratifying the terms and conditions of employment as offered to Ms. Dameron. (For full text of resolution, see Resolution Book No. 77 page 33.) Council Member Price moved the adoption of Resolution No. 39972-061614. The motion was seconded by Council Member Trinkle. Council Member Price announced that Barbara A. Dameron, as the new Director of Finance will begin her employment with the City of Roanoke on July 22, and will be introduced at the July 21 Council Meeting. She also thanked Ms. Merchant for serving as the Acting Director of Finance. There being no additional comments by the Council Members, Resolution No. 39972-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE VICE-MAYOR AND MEMBERS OF CITY COUNCIL: CITY MARKET-STREETS: Council Member Trinkle requested updates on the status of Market Square and Jefferson Street Corridor. The City Manager advised that the Market Square has been open less than three months and they are continuing to experiment with the placement of the tables and chairs in the public space to obtain the optimum impact. He pointed out that there was ■"m an increased police presence downtown, and planters and solar compactors would be added as well. Imo 474 He concluded that the City of Roanoke, along with stakeholders will continue to try different methods to ensure a great and active square that the public can enjoy and feel safe. Council Member Trinkle commented that there are always issues that occur when renovating a space, as well as huge successes; and asked for periodic updates on parking and retail initiatives in the downtown area. MARKET GARAGE-TRAFFIC: In connection with parking improvements in the Market Square area, the City Manager announced that there will be traffic issues with the construction of the new hotel on top of the Market Garage. He added that retail was a big issue in terms of downtown development all over the country and an update on retail strategy will be provided to the Council. In terms of the Jefferson Corridor, he commented that a new traffic signal and another entrance into the BRIDGES Project would be added and an update would be provided as well. CELEBRATIONS-HUMAN SERVICES: Council Member Bestpitch thanked Army Colonel John Miller for his efforts in organizing an Army Birthday/Flag Day event in Elmwood Park on June 14; He announced an initiative to eliminate homelessness among veterans by the end of 2015; and that on June 4, he and his wife, Sheri, represented the City to witness First Lady Michelle Obama announcing her support of the initiative and challenging the City's to support the initiative as well; and on June 9, he traveled to Richmond, with Carol Tuning, Homeless Assistance Team Coordinator, and Michael LaPuz, Director, VA Medical Center and five staff members from the VA Medical Center, to attend a summit to promote the initiative. He planned to share progress reports throughout the next year and a half on the happenings of the initiative. Following action taken on regular agenda items, the following presentation was given: Roanoke Valley Broadband Authority Business Plan The City Manager gave background information regarding the Broadband Authority, advising that the project had been active about 18 months, that it was a huge economic development issue to retain businesses and attract new businesses as well as keep young people in the City. A public needs assessment was conducted and from that assessment it was decided to create a Regional Broadband Authority that includes the City of Roanoke, City of Salem, Roanoke County and Botetourt County. He introduced Robert Picchi, Consultant to the Roanoke Valley Broadband Authority, who highlighted the following presentation: Agenda • Introduction • Objectives • Review of business strategy • Addressable market 475 • Business plan • Next Steps • Project Time Line Introduction • Blue Ridge Advisory Services o Professional Services Firm o Certified Management Consultant (CMC) • Telecommunications Practice Area o Communities, Councils of Government, Utilities, Municipalities o Developers of Master-Planned Communities • Virginia-based Clients: o Mid Atlantic Broadband o Future of the Piedmont Foundation o LENOWISCO Planning District o Virginia Coalfield Coalition o Dominion Power Mr. Picchi advised that he was a Certified Management Consultant at Blue Ridge Advisory Services Group, a professional services firm only offering consulting, who has dedicated his career and service to utility. Objectives Economic Development SusteInebiIl y Capital Constraint _-- <$10 million Expand Coverage 476 .r»»-,......:.. Revisit Strategy Strengths Opportunities -Shared Understanding -Growing Markets •Existing Assets •Additional Stimuli -Capabilities •Receptive Markets -Massive ROW -Collaboration w!other •Demographics Regional Initiatives •Market Acceptance Weaknesses Threats -Capital Constraints -Incumbents? •Needs of Major Users -Community being served Expectations •Unserved Markets -Market Changes -Inexperience -Emerging Technology ,�..,„....,..,_,_, Revisit Strategy �� tr- r . wowing of atillA Return Als0°e Hosted Applications Po t to Pot k FiM,/ r s-hltrMfeuctu clAMnt Lit Fib ,- 'Ai ti# 0ust11t5 \ / rW F.Ylr•[ 7' 19 Cost and Risk Addressable Market •Total retail telecommunications market for the Authority is about$600 million annually • Our competitive space,the addressable market is about $100 Million •Of that,the high potential market is about$8 million .yn.owwrr.rt..r.er.0...mo w...1IAo Iowa• ._.....-...__ - _ wow - MOM wow__— ___.....-. ...._/_._ , wow - -- .. - - r T 1f- I t ...So t i i--- . � _ S�L- wow 'la_ 1 lii 477 Approach • Identified 94 priority sites o 16 business parks o 6 Important collocation areas (1 site coincident with bus park) O 73 schools • Identify a single business need - now • Start network design at the nearest carrier collocation point to access the known demand • • Build the network to reach the business parks and collocation centers • Opportunistically pass schools --where practical • Utilize the existing facilities at Salem Electric Department for our principal Network POP ...w.«- Network Plan s _ Capital Requirements • Initial Network Plan is 61 miles, expanding to 90 miles by year 3 • CAPEX -- approximately $7.2 million • Additional $1 million will be required to supplement negative cash flow over the first six years of operations • We will explore fiber swaps and fiber leases where it is more cost effective than building • The Authority should plan for an initial contribution of $ 8.2 million over the first six years • The CAPEX estimate will be refined after design and permitting 478 L.w...:,..»..., EBITDA Roanoke Valley Broadband Authority EBITDA 52.000,000 $1,000,000 51,500,000 51.000.000 5500,000 EEGIA S 5- $1500,000) $11,000.000) 511,500.000) Yew I 2 3 4 5 6 7 I 7 to Project Attractiveness IRR=4% ...�.�.,.,...,.;, Capital Requirements Capital Requirements of RVBA $2,000,000 51.000.000 5 511,000.000) to creak sr.:^ •- S(2.000.000) - •cash Flow Shortf all S(3,000.000) la Capita)Spending Si.a S(4.000.000) l' 515.000,000) 1(6.000,000) Yew I 2 3 4 S 6 7 7 9 10 Recommendations for Operation • Operate the Broadband Authority as an independent entity, hosted by the Water Authority o Similar skill-sets o RVBA will benefit greatly by association o Negotiate a shared-services agreement • Opportunistically deploy telecom conduit with wet utilities • Contract out Network Operations • Host the Broadband Authority POP in Salem Electric's data center • Negotiate a fiber lease with Salem Electric • Four members of the Authority share all CAP EX and OPEX equally 479 Next Steps • Engage legal counsel to provide support for regulatory issues - do we need certification? • Begin the process of Engineering and Permitting the network • Develop RFP for Furnish and Installation of network • Hire the General Manager • Begin to build a brand identity • Execute necessary pole attachment and ROW agreements • Explore fiber lease and fiber swap opportunities to avoid overbuilding Project Time Lines ••• •...w r.w..r... •_._..w.. • • .r.r.r.war....r.r.r. 0..0w4.w.►w MM•Yrr. c.+6606www6r.YY. - u.ry.r.b.,sM r+ r C•.wY R.wr..,toft. 66.6.6 ..w Y.i. r.rwY.w, ss -...♦...•. r♦ • rt o...�.•Y.re..•rw• .. .. ■ n won......n KC•••••, • -Y.Mao. 66. 16 • ...ammo am., - n ..�+. r...• n Y..w.p1[I.w wr Wr C - I r a r........w r. D1....wr.rwra' *h - (See copy of presentation on file in the City Clerk's Office.) Discussion: Vice-Mayor Rosen asked if the internal rate of return of four percent from the perspective of a governing body was a decent rate of return because often times the return was negative and from a private sector perspective four percent was not good. Mr. Picchi referred to the chart of the chapter requirements and advised that about $5.2 million was anticipated to be spent; in year two the network would continue to be built out and become operational; and in year six turn the cash flow positive. He continued that the recommendation was to operate the Broadband Authority as an independent entity, hosted in the Western Virginia Water Authority because of the similar skills and resources, such as engineering and GIS; in addition, association with the Water Authority could lend immediate credibility to the Broadband Authority and a shared services agreement would be created to account for the use of their administrative services, engineering services, etc. 480 In response to Council Member Ferris' inquiry as to what the Network Operations Center would consist of, Mr. Picchi explained that Network Operations Center would consist of someone actually monitoring the network, and available for repairs in case of an emergency. Mr. Picchi further explained that a fiber lease with the City of Salem Electric Division must be negotiated; adding that Salem has a lot of residual capacity that is both a resource and asset whereby the Authority could make an in-kind contribution that might be incorporated in the estimate for the project In response to an inquiry with regard to the definition of POP, Mr. Picchi pointed out that POP meant Point of Presence, where host electronics meet with others and provision service to make hand offs; physically unattractive cement buildings most likely with a generator by the side typically caged or screened in. Council Member Ferris asked if the speed of the broadband capacity would increase or just the accessibility to that speed; whereupon, Mr. Picchi advised that the goal was to incur an increase in either category: and based upon his observation, there was no shortage of speed and capacity in this marketplace; he further advised that Cox Communications has upgraded their network to 100 megabits per second over a platform, but there still was a number of census tracts that were unserved offering the economic developers a tool to attract prospects. Council Member Bestpitch asked if the recommendation for operations was for $8.2 million over six years with the four members of the Authority sharing all the capital and operating expenditures equally; whereupon, Mr. Picchi replied in the affirmative adding that in-depth discussion has been held with regard to the division of cost based on how many miles of fiber were currently in each jurisdiction and how many residents would benefit, but the network needs to be a single network. He remarked that the future fear was when the opportunity arises to put a million dollars into a line extension to attract a Netflix Data Center, it would reside in Botetourt County and the other entities may not want to pay. Council Member Bestpitch also asked for a breakdown for each locality, Mr. Picchi explained that it would be $1.25 million per year, per locality, with an additional $250,000.00 from each member for the subsequent three years, but if it was not going well, Plan B would be implemented, and dramatically reduce the cap requirements in years two, three and four and not build out if it was not accomplishing what was expected. Following discussion with regard to the costs to be incurred in connection with the project, Council Member Ferris asked what happened to the $2 million budgeted for the Authority over the past two years, the City Manager advised that the funds were identified, but bonds have not been issued yet. 481 Additional in depth dialogue ensued with regard to the area competition and the broadband services provided; whereupon, the Vice-Mayor commented that so many people work from home and do not have the ability to download at high rates of speed, or it takes five years to get service into a community by showing the demand is very difficult. The City of Roanoke does not have a lot of residential property, but Roanoke and Botetourt Counties really would be impacted by this and the City of Salem obviously has a big network already, but may have some residents to benefit as well. He added that it was exciting to provide an opportunity for folks in business, or residentially to get service which is a critical part of their daily lives. He hoped that government could come together to become competitive. Mr. Picchi concluded stating that with this being the first presentation, he hoped the reception was as warm with the other three presentations and thanked the Council for the opportunity; whereupon, the City Manager thanked Mr. Picchi for the presentation and added that he brought skills and experience to the table that have been really important as the project moves forward. He expressed appreciation to the regional partners and looked forward to moving the project along even faster. At 3:39 p.m., the Council meeting was declared in recess until 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Vice-Mayor Rosen presiding. PRESENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Vice-Mayor Court G. Rosen-6. ABSENT: Mayor David A. Bowers-1. The Vice-Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Amelia Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Rosen. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGMENT-DECEASED PERSONS: Council Member Price offered the following resolution memorializing the late A. Byron Smith, a longtime resident of the City of Roanoke: 482 (#39973-061614) A RESOLUTION memorializing the late Albert Byron Smith, a longtime resident of Roanoke. (For full text of resolution, see Resolution Book No. 77, page 35.) Council Member Price moved the adoption of Resolution No. 39973-061614. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) On behalf of the Council, Council Member Lea presented ceremonial copies of Resolution No. 39973-061614 to the Smith family members in attendance. ACTS OF ACKNOWLEDGMENT-DECEASED PERSONS: Council Member Ferris offered the following resolution memorializing the late Owen M. Grogan, retired Games Director of Virginia Amateur Sports, and a former City employee: (#39974-061614) A RESOLUTION memorializing the late Owen Matthew Grogan, Jr., who recently retired as the Games Director of Virginia Amateur Sports: (For full text of resolution, see Resolution Book No. 77, page 37.) Council Member Ferris moved the adoption of Resolution No. 39974-061614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) On behalf of the Council, Council Member Lea presented a ceremonial copy of Resolution No. 39974-061614 to Ms. Levanda Grogan, widow. 483 PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Anthony R. Guilliams to permanently vacate, discontinue and close an approximate 974 square foot portion of the right-of-way of Sanford Avenue, S. W., extending westward from its northeastern terminus adjacent to Brandon Avenue, S. W., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, May 28, 2014, and Wednesday, June 4, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the application for right-of-way vacation and that the applicant not be charged for the right-of-way. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: "AN ORDINANCE permanently vacating, discontinuing and closing a certain public right-of-way in the City of Roanoke, as more particularly described hereinafter, and dispensing with the second reading of this ordinance by title." Council Member Lea moved the adoption of the Ordinance. The motion was seconded by Council Member Trinkle. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. Jeannette Morris, 2612 Sanford Avenue, S. W., appeared before the Council in opposition of the closure and asked for a continuance, advising that she lives in an apartment and is not considered an adjoining property owner, no notification was sent to the residents in the apartment complex on Sanford Avenue, S. W. Ms. Morris submitted a petition requesting that options be kept open regarding the intersection at Sanford Avenue and Brandon Road, S. W. (See copy of petition on file in the City Clerk's Office.) 0 484 Teresa Bryant, 639 21st Street, S. W., appeared before the Council in opposition of the closure. She advised that the portion of the alley was not capable of handling any large equipment due to its narrowness at the end of the alley in question. She shared photographs and urged the Council to do a study of the area to avoid future tragedies. (See copy of comments and photographs on file in the City Clerk's Office.) Tracey Patram, 2028 Sanford Avenue, S. W., appeared before the Council in opposition of the matter. There being no additional speakers, the Vice-Mayor declared the public hearing closed. Chris Chittum, Director, Planning, Building and Development, advised that many of the issues referenced by the speakers did not pertain to the public hearing before the Council. He depicted the area, via the following slides: . - Il tr s: , \ k 4 ,.'“ E. ,Ir i 4 :Z „,-- 47fr". ., f v . " *. ' , ‘‘,1,92 , 44 .. '. , ..' i.' ‘‘'4 I I°./ -7 , *s ' / ..-s.k . 485 C ............"____ ___„,... ii,............... -.It Md.IOW O.••••••••••VOW...OA AM 1.....■.. / • ... 11■1•77..., ' : Nit % ' 4 k • & f . , AN ',... ' , :7 ' x' .. , r '...f- • s• .,/ • ' -.,,,,•'. ,-/". / p■,,..-., ...:,,;•,.? .;,:t7/. '.,.';'' .4; %:.0 1 . v.. 4. ',..,'/ ,,,e.: , ..///i ,. t. ..-v., V ..,•• 7/7/ /0/• 1 V / 1 1.,6v'i 1%•-„.'.....14.',0.,.1r,.+A ,,,„.i. ....:d,,... , , ,.. ''",'s-1...it 6..• 00. •4 ... .., .. le• 141/4 ROS 4'* ..i.. ‘ .• El . : .„ cG(c) . . • . .... • 60 Ore watale0 )74$q 61 . „ .. . ..-a.-,, ..".,.:, .. . • ' ,. ..., ; .. . ... ■ % . tr'' .■ :#.- ' .. . , • 4 , ... CGIC) --.' I 486 cap Al sarnme. 1.1. 4 ? - - .„- 77v 1,,I i P2') 1271808 . , ..1 - • 1, A . r• • 4 ‘r= +1, 1•:,• , 7.60 -•"*46,e, , ) -4110. 487 0 . r• • , s,-. li. 77 4 , . sr,':' ' qtr: 1• .•. , a t k :4: 1 r • .t! V 'ra /. }..J!{,,y.'•. :Y. f44 '? :,/''k,,L ' ✓ , / -"N. ,c 111 L — I it .i,I" N (See presentation on file in the City Clerk's Office.) Mr. Chittum advised that under the current zoning ordinance, five residential units such as apartments or townhouses can be on the property; unfortunately six units at largely ten vehicles per day will be over the threshold. He added that would be 60 versus 50 and would be the only material change in the development rights available with the vacation versus not having it. 488 Inasmuch as Anthony R. Guilliams, the petitioner, was not in attendance, Council Member Bestpitch commented that it would be beneficial to hear from Mr. Guilliams and moved to have the matter postponed until July 7 Council Meeting at 2:00 p.m. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of JETR, LLC, to rezone property and amend conditions proffered as part of a previous rezoning for property located at 3425 Orange Avenue, N. E., (US Route 460), from CG, Commercial-General District, with conditions, to CLS, Commercial-Large Site District, with a condition, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, May 28, 2014, and Wednesday, June 4, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance as a parcel that will be further developed for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#39975-061614) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 24626, adopted May 29, 1979, to the extent that it placed conditions on property bearing Official Tax Map No. 7100704, and by rezoning such lot to Commercial-Large Site District (CLS), with a condition; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 39.) 489 Council Member Trinkle moved the adoption of Ordinance No. 39975-061614. The motion was seconded by Council Member Lea. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, 1501 Eastgate Avenue, N. E., appeared before the Council in support of the request and advised that the petitioner was proposing to remove blight from the area; and thereafter turning the area into revenue for the City. There being no additional speakers, Vice-Mayor Rosen declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 39975-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of Roanoke to amend the Planned Unit Development Plan for property located at 2102 Grandin Road, S. W., containing approximately 96 acres, to permit expansion of the Raleigh Court Branch Library previously rezoned to Institutional Planned Unit Development Plan (INPUD), by Ordinance No. 38815-051710 adopted by City Council on May 17, 2010, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, May 28, 2014, and Wednesday, June 4, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 2 to be consistent with the City's Comprehensive Plan, Grandin Court Neighborhood Plan, and Zoning Ordinance as the library will expand their facilities and services in a manner appropriate to the surrounding area. ORM (For full text, see report on file in the City Clerk's Office.) 490 Council Member Ferris offered the following ordinance: (#39976-061614) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend a Planned Unit Development Plan, and a proffer pertaining to the Plan, upon certain property conditionally zoned INPUD, Institutional Planned Unit Development District; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 40.) Council Member Ferris moved the adoption of Ordinance No. 39976-061614. The motion was seconded by Council Members Lea and Trinkle. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. The City Manager provided an overview of the matter stating that the Raleigh Court Library Project was part of a larger context from the concept of a super branch library to that of enhancing neighborhood assets. He pointed out that previously included in the Capital Improvement Plan was a $13 million dollar super branch library that would be similar to the County library with a large building, large parking lot only accessed by vehicle; and with the recession and reexamining the capital plan and approach to libraries it was best to create better community spaces by investing the $13 million to renovate the existing neighborhood libraries. He further advised that after the Raleigh Court Branch, Williamson Road, Melrose, Countryside Branches and even an E-Branch in Crystal Spring would be completed. Charles Anderson, Architect II, briefed the Council on the development of the Raleigh Court Library Project to date and highlighted the following presentation: N N Meeting #1: WHAT'S HAPPENING IN LIBRARIES L efiriiE5 TODAY? RALEIGH COURn'T t)4"R BRANCH LIBRARY ' ' ��' S GATHERING 0 -- '`���'' SPACES CityCouncil ; q 'fi� G Presentation .A a S 0 G • fe SEATING 4 4 (MOOR Ira R Rp No, HBM SPACES }%$ al v, 4• 491 Meeting #2: .44.e% Im:.- AMPUS ice' ;. PRESENTATION&WORK .. �� ►�'p ,4` SESSION " ": 1► , / �' �` u„,:,..,. ....ilir.A1_,,„,_ - .j" ,. �;h/ .---- .....67,..t imma -, -Nwii- .--ii tell 4 VP trams .7 r •tea w. 444tir-P ,444000, AI Aerrallmageel_'ki f?'AR4' 4 , Site Plan BEFORE i � .l ** N' r11 ,,,,k, \., , ,.., •• 3 '— . N '” N.. i , N Site Plan AFTER Site Plan AFTER L L ' t •off j L L _::- C•....+ L ..... L L 3 L 4 L L L. / / 492 , ,00r Plan 2015 oor Plan 1965 ..... . .. —1 ...._ -.. . i .t ____........ .-,.. ., .‘. 8 . li :r _ .. _ . ••• * 1 1.... .4. •::: • 4.= 4. A . IIIIIIIII17: ' _ .. . N Floor Plan iqsi Floor Plan 201,, " ... _.. . •"- • .. ....• • • ,, . . 'ki- :21t.i:".1 • tr t.........n.,,, r --- * ■-ii _ ..--- VT' r 'I .so.... tr.,.•I• „, '' ••—• ' .- a.-..1 , , 'n'• ' : •■■ '' . ' '■ " ,, • '14114 ' ' 2015 _ .. . •• ... ... .. . . .......... \, ., . .. • .... :,4.■ ... IMP "I ... limo .14,e,- •I. 4 ........ *1 _. * ,rrst - -, le_ ..... ■t I '‘ 1. ! 41 t: I t g 11 493 Original Rendering Elevation Diagrams 1965 1.r .. -, t . 11111111.11.1- .1 _ -: 4",.Sr` ,- .. "--1 1981 f ' II Milli � 1111111111 2015 Rendering 2015 Rendering 2015 1.4 40„. .,. . ..... ..,_ .ter .. ... a. ".' - -3U_ t 1.. I ---� !i.. .. ;i I 1 I f 1 ,_ Rendering 2015 Rendering 2015 limmulummiNININNENNINNINININENNow 494 Site Plan AFTER Rendering 2015 .NMQI,.MII. tl mole 0 ,gib 1 NM•p011qu „ .. i , The Vice-Mayor inquired if there were persons present who wished to speak on the matter; whereupon, the following individuals spoke in connection with the matter: Michael Ramsey, 2344 Castle Lane, S. W., appeared before the Council in support of the matter and urged the Council to vote in favor of the project. Dr. M. Rupert Cutler, 204 South Jefferson Street, S. W., Unit 4, appeared before the Council in support of the project. (See copy of written remarks on file in the City Clerk's Office.) Richard Rife, 2301 Laburnum Avenue, S. W., appeared before the Council and expressed concern about the current design of the expansion renovation for the Raleigh Court Public Library. (See copy of written remarks on file in the City Clerk's Office.) Craig T. Ramey, 3416 Wellington Drive, S. E., appeared before the Council in support of the project. (See copy of written remarks on file in the City Clerk's Office.) Ben Bazak, 1717 Mount Vernon Road, S. W., appeared for the Council in support of the project and urged the Council to approve the request. (See copy of written remarks on file in the City Clerk's Office.) 495 Jim Loesel, 2428 Guilford Avenue, S. W., appeared before the Council in opposition of the project and shared his concern and distributed photographs of the surrounding area. (See copy of written remarks and supporting documentation on file in the City Clerk's Office.) Vickie Damien, 2256 Windsor Avenue, S. W., appeared before the Council in support of the project and thanked Council for their commitment to education and the libraries. Mary Dykstra, 1917 Greenwood Road, S. W., appeared before the Council in support of the project and urged the Council to approve the library expansion. Susan Koch, 2102 Maiden Lane, S. W., appeared before the Council in support of the project and advised that the community was also in support of the project, she asked Council to approve the request. There being no additional speakers, the Vice-Mayor declared the public hearing closed. Council Member Bestpitch thanked the residents of Raleigh Court, the Roanoke Public Library Board and all who participated in this process. He commented that there has been more than adequate opportunity for public input on the matter; and pointed out that the plan was not perfect, but he was in favor of it. Council Member Ferris commented that postponing the matter to achieve the perfect plan was not in the best interest of the City overall when taking into consideration all of the other projects that the City needed to move forward on. He thanked the neighborhood groups and speakers in attendance. Council Member Price concurred with Council Member Ferris and commented that although she was not a fan of the close proximity to the sidewalk for the same reasons that had already been voiced; however, beauty is in the eye of the beholder and having listened to all the speakers and hearing about the many other options having already been explored, she was going to vote in favor of the plan. Council Member Trinkle liked the building close to the curb and in this particular situation it works well and looks good juxtaposed to Patrick Henry High School. He advised that the concerns were legitimate, but after having discussions with the City Manager, reviewing the reports and attending neighborhood meetings and input sessions, it was a great example of community engagement and he felt confident of voting in favor of the plan. 496 Council Member Lea commented that it was in best interest to move forward with the project and he too would be voting in favor of the plan. Following comments by the Council Members, Ordinance No. 39976-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) CITY CODE-STORMWATER MANAGEMENT: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, June 16, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to amend the Stormwater Utility Code pursuant to Section 15.2-2114, Code of Virginia (1950), as amended, to provide for (a) technical amendments that result from the repealing of Chapter 11.4, Stormwater Management, Code of the City of Roanoke, (1979), as amended, and the enactment of a new Chapter 11.6, Stormwater Management; and (b) a technical amendment to provide that changes in the amount of stormwater fees be adopted by ordinance, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 2, 2014, and Monday, June 9, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending adoption of an ordinance to amend Chapter 11.5, Stormwater Utility, Code of the City of Roanoke (1979), as amended, effective July 1, 2014. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#39977-061614) AN ORDINANCE amending and reordaining Section 11.5-3, Stormwater utility fee, Section 11.5-7. Stormwater utility fee credits, and Section 11.5- 10. Definitions, of Chapter 11.5, Stormwater Utility, of the Code of the City of Roanoke (1979), as amended, such amendments and additions to provide for (a) technical amendments that result from the repealing of Chapter 11 .4, Stormwater Management, 497 of the Code of the City of Roanoke, and the enactment of a new Chapter 11.6, Stormwater Management, and (b) one technical amendment to provide that changes in the amount of the stormwater fees shall be adopted by ordinance; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 42.) Council Member Trinkle moved the adoption of Ordinance No. 39977-061614. The motion was seconded by Council Member Lea. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. The City Attorney explained that all but one of the amendments deals with the definitions repealed in Section 11 .4 and a new added Section 11 .6, while some of the definitions refer to State regulation; one amendment deals with the Stormwater Utility Fee itself, with the deletion of the word resolution; and lastly, the fee can be increased or changed by ordinance or as part of the FY budget. In response to an inquiry by Council Member Bestpitch as to why the ordinance was not transmitted as an ordinance, the City Attorney advised that it was a State Code requirement and the stormwater fee was adopted as part of the budget by an ordinance. There being no questions and/or comments by the Council Members, Ordinance No. 39977-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) BONDS-BUDGET-CAPITAL IMPROVEMENTS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, June 16, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to issue General Obligation Public Improvement Bonds, in the principal amount not to exceed $23 million, in connection with various capital projects, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 2, 2014, and Monday, June 9, 2014. (See publisher's affidavit on file in the City Clerk's Office.) 498 The City Manager submitted a written report recommending adoption of the resolution to authorize issuance of bonds not to exceed $23 million; and adoption of a budget ordinance to appropriate, in advance of issuance, Series 2015 bond funding in the amount of $22,013,000 to the Capital Projects and Civic Center Funds and appropriate funding from the Economic and Community Development Reserve. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#39978-061614) A RESOLUTION authorizing the issuance of not to exceed twenty-three million dollars ($23,000,000.00) principal amount of general obligations of the City of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds of such city, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for such city (including related design and architectural and engineering services) and the acquisition and installation of various capital equipment projects of and for the city; fixing the form, denomination and certain other details of such bonds; providing for the sale of such bonds, together with other General Obligation Public Improvement Bonds of the city; authorizing the preparation of a preliminary official statement and an official statement relating to such bonds and the distribution thereof and the execution of a certificate relating to such official statement; authorizing the execution and delivery of a continuing disclosure certificate relating to such bonds; authorizing and providing for the issuance and sale of a like principal amount of General Obligation Public Improvement Bond anticipation notes in anticipation of the issuance and sale of such bonds; delegating to the City Manager and the Director of Finance certain powers with respect to the sale and determination of the details of such bonds and notes; and otherwise providing with respect to the issuance, sale and delivery of such bonds and notes. (For full text of resolution, see Resolution Book No. 77, page 46.) Council Member Ferris moved the adoption of Resolution No. 39978-061614. The motion was seconded by Council Members Price and Lea. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. The Acting Director of Finance advised that each year after the adoption of the next fiscal year budget, authorization is needed to move forward with the capital improvement program as was adopted by City Council on May 12 at a recessed meeting; and all the projects listed in the report were discussed during the budget adoption process. 499 There being no questions and/or comments by the Council Members, Ordinance No. 39978-061614 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) Council Member Ferris the following budget ordinance: (#39979-061614) AN ORDINANCE to appropriate funding to be provided by the issuance of general obligation Bonds to the Civic Center Building Upgrades, Broadband Infrastructure, City-wide Curb/Gutter/Sidewalk FY15, Passenger Rail Infrastructure, Franklin Road over Norfolk Southern Rail Way-Bridge Replacement, Raleigh Court Library Renovations, Parks & Rec Master Plan-Phase II, Neighborhood Storm Drains, Fire Facility Renovation Master Plan, E911 Center, and Round Hill Expansion—Phase I projects, and to reverse advance appropriation of 2014 Bond funds from the Broadband Infrastructure account, amending and reordaining certain sections of the 2014 - 2015 Civic Facilities, Capital Projects, Department of Technology, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 62.) Council Member Ferris moved the adoption of Budget Ordinance No. 39979- 061614. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) OTHER BUSINESS: ZONING: Ordinance No. 39887, to amend the INPUD Development to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property located at 1809 Franklin Road, S. W., having previously been before the Council for its first reading on Monday, March 17, 2014, read and adopted on its first reading and laid over, for its second and final reading on Monday, April 7, 2014; and continued until June 16, 2014. 500 Due to a conflict of interest with the application to permit construction of a telecommunications tower, Vice-Mayor Rosen relinquished the Chair to a senior . Member of Council, being Council Member Lea. Council Member Lea called attention to a communication dated May 29, 2014 from Maxwell H. Wiegard, Zoning Counsel to Pegasus Tower Company, LLC, requesting a continuance until July 21, 2014, in order to provide the applicant additional time for community outreach and to complete its review and analysis of certain existing structures that have been identified as potential alternate locations for the wireless telecommunications tower shown in Phase II of the proposed Amended Planned Unit Development Plan. (See copy of communication on file in the City Clerk's Office.) Vice-Mayor Rosen read the following statement into the record: "STATEMENT OF CONFLICT OF INTEREST "I, Court G. Rosen, state that I have a personal interest in agenda item C.1. regarding the application to permit construction of a telecommunications tower and the request for continuation set for the evening session of Council on June 16, 2014 because the applicant is represented by Gentry Locke law firm and my wife, Brooke Rosen, is a partner in the law firm. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Without objection by the Council, Council Member Lea advised that the matter will be postponed until the July 21 meeting at 7:00 p.m., or soon thereafter as it may be heard. Thereafter, Council Member Lea relinquished the Chair to Vice-Mayor Rosen. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. BUDGET: The Acting Director of Finance advised that there were three items which will require an appropriation from the Economic Development Reserve; and an additional item relating to the Parking Fund. Ms. Merchant stated that the matter will be brought before the Council at its July 7, 2014 meeting. 501 CITY COUNCIL: With respect to the Closed Meeting just concluded Price moved that each Member of City Council, certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. NAYS: None-0. (Mayor Bowers was absent.) With regard to Consent Agenda Item C-3, Council Member Trinkle read the following statement into record: "STATEMENT OF CONFLICT OF INTEREST "I, David B. Trinkle, state that I have a personal interest in agenda item C-3 regarding City property interests located at 2012 Jefferson Street, S .E., set for a closed session on June 16 ,2014, because my employer, Carillon Health, or one of its affiliates may be „„. involved in this matter. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) OATHS OF OFFICE-CITY OF ROANOKE PENSION PLAN BOARD OF TRUSTEES: The Vice-Mayor called attention to the upcoming expiration of the terms of office of Alan Hullette (Juvenile Detention Center), Carolyn Glover (City Employee) and Melvin Sanders (Fire Department), as City representatives of the City of Roanoke Pension Plan Board of Trustees; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the names of Cassandra Altice, Michael Shockley and Lieutenant Stephen Keatts. There being no further nominations, Ms. Altice (Western Virginia Water Authority) to replace Alan Hullette (Juvenile Detention Center) for a four-year term of office, commencing July 1, 2014 and ending June 30, 2018, Mr. Shockley (City Employee) to fill an unexpired term of Carolyn Glover (City Employee) ending June 30, 2016 and 502 Lieutenant Stephen Keatts (Police Department) to replace Melvin Sanders (Fire Department) for a two-year term of office, commencing July 1, 2014 and ending June 30, 2016, were appointed as City representatives of the City of Roanoke Pension Plan Board of Trustees, by the following vote: FOR MS. ALTICE, MR. SHOCKLEY and LIEUTENANT KEATTS: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Vice-Mayor Rosen-6. (Mayor Bowers was absent.) OATHS OF OFFICE-VIRGINIA CARES, INC., BOARD OF DIRECTORS: The Vice-Mayor called attention to a vacancy created by the relocation of Paige Hodges on the Virginia Cares, Inc., Board of Directors; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Sherman P. Lea, Jr. There being no further nominations, Mr. Lea was appointed as an Elected Official designee to replace Paige Hodges on the Virginia Cares, Inc., Board of Directors, by the following vote: FOR MR. LEA: Council Members Price, Trinkle, Bestpitch, Ferris, and Vice- Mayor Rosen-5. (Mayor Bowers was absent.) (Council Member Lea abstained voting.) There being no further business, Vice-Mayor Rosen declared the Council meeting adjourned at 9:05 p.m. APPROVED ATTEST: . Vow\ \11-rk4.-1 Ar Stephanie M. Moon Reynolds, MMC Court G. Rosen City Clerk Vice-Mayor 503 ROANOKE CITYCOUNCIL----ORGANIZATIONAL MEETING July 7, 2014 2:00 p.m. The Council of the City of Roanoke held its Organizational Meeting on Monday, July 7, 2014, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration , Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended and pursuant to Resolution No. 39982-070713 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Sherman P. Lea, Court G. Rosen, and Mayor David A. Bowers-5. ABSENT: Council Members Raphael E. Ferris and Anita J. Price-2. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Amelia C. Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. CITY COUNCIL: The Mayor advised that the first meeting of Council in the month of July is considered to be the Organizational Meeting at which time the Council will adopt a resolution establishing the days, times and places of regular meetings to be held by the Council during the ensuing months. CITY COUNCIL: The Mayor advised that the purpose of the Organizational Meeting is for the newly elected Members of City Council to officially take their seats; whereupon, he called attention to a communication from the City Clerk advising of the following qualifications: David B. Trinkle as a Vice-Mayor for a term commencing July 1, 2014 and ending June 30, 2016; and as a Member of Council for a term commencing July 1, 2014 and ending June 30, 2018; William D. Bestpitch as a Member of Council for a term commencing July 1, 2014 and ending June 30, 2018; and Raphael E. Ferris as a Member of Council for a term commencing July 1, 2014 and ending June 30, 2018. (See communication on file in the City Clerk's Office.) 504 Without objection by the Council, the Mayor advised that the communication would be received and filed. CITY COUNCIL-ACTS OF ACKNOWLEDGEMENT: Council Member Rosen offered the following resolution recognizing the Honorable David B. Trinkle as the Vice- Mayor of the City of Roanoke: (#39980-070714) A RESOLUTION recognizing the Honorable David Trinkle to be a member of the City Council and Vice-Mayor of the City of Roanoke. (For full text of Resolution, see Resolution Book No.77, page 64.) Council Member Rosen moved the adoption of Resolution No. 39980-070714. The motion was seconded by Council Members Lea and Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) CITY COUNCIL-ACTS OF ACKNOWLEDGEMENT: Vice-Mayor Trinkle offered the following resolution recognizing the services of the Honorable Court G. Rosen as the Vice-Mayor of the City of Roanoke. (#39981-070714) A RESOLUTION paying tribute to the Honorable Court Rosen and expressing to him the appreciation of the City and its people for his exemplary public service as the Vice-Mayor of the City. (For full text of Resolution, see Resolution Book No.77, page 64.) Vice-Mayor Trinkle moved the adoption of Resolution No. 39981-070714. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) i 505 CITY COUNCIL: Council Member Rosen offered the following resolution establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2014, and terminating June 30, 2015: (#39982-070714) A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1 , 2014, and terminating June 30, 2015. (For full text of Resolution, see Resolution Book No.77, page 64.) Council Member Rosen the adoption of Resolution No. 39982-070714. The motion was seconded by Vice-Mayor Trinkle. Mayor Bowers reminded that there will be a joint meeting of City Council and the Roanoke City School Board at Patrick Henry High School on Monday, August 4 at 9:00 a.m. He also noted that the Virginia Municipal League (VML) would be holding their Annual Conference at The Hotel Roanoke, commencing Sunday, October 5 and ending Tuesday, October 7; and therefore, the regular meeting scheduled to be held on Monday, October 6, 2014, will be rescheduled to be held on Thursday, October 9, 2014, at 9:00 a.m. He pointed out that he would not be in attendance at the 2:00 p.m. session on October 9. There being no additional comments by the Council Members, Resolution No. 39982-070714 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) CITY CLERK-CITY COUNCIL: A communication from the City Clerk advising of certain committee assignments for the Members of City Council, as agreed upon: • Personnel Committee - Composed of the seven members of Council. Council Member Lea as Chair and Vice-Mayor Trinkle as Vice-Chair. • Greater Roanoke Transit Company, Board of Directors - Incudes two members of Council. Mayor Bowers as President and Vice-Mayor Trinkle as Vice-President. • Audit Committee - Composed of at least three members of the Council. Council Member Ferris as Chair, Council Member Price as Vice-Chair and Council Member Rosen as a member. 506 • Legislative Committee - Composed of the seven members of Council. Council Member Rosen as Chair and Council Member Bestpitch as Vice- Chair. • Roanoke Redevelopment and Housing Authority, Board of Commissioners. Council Member Bestpitch as the Council liaison. • Roanoke Valley-Alleghany Regional Commission. Mayor Bowers and Council Members Bestpitch and Ferris as the elected official representatives. • Total Action for Progress, Board of Directors. Council Member Rosen as the Public Official representative. • Roanoke Valley Regional Cable Television Committee. Council Member Price as the Council representative. • Virginia's First Regional Industrial Facilities Authority. Council Members Bestpitch as the City's elected official representative and Price as the Alternate. • New River Valley Commerce Park Participation Committee. Council Member Bestpitch as the City's elected official representative and Price as the Alternate. • Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee. Council Members Bestpitch and Ferris as the elected official representatives. • Roanoke Valley Area Metropolitan Planning Organization. Council Members Bestpitch and Ferris as the elected official representatives • The Hotel Roanoke Conference Center Commission. Vice-Mayor Trinkle as the Council representative. • Virginia Municipal League Human Development and Education Policy Committee. Council Member Price as the Council representative. • Virginia Municipal League Finance Policy Committee. Council Member Rosen as the Council representative. • Virginia Municipal League Community and Economic Development Policy Committee: Council Member Rosen as the Council representative. 507 • Virginia First Cities Coalition: Council Member Rosen as the City Council representative. • Roanoke Valley Economic Development Partnership, Board of Directors: Mayor Bowers as a top elected official (Local Government). • City of Roanoke/Roanoke City Public Schools Joint Service Committee: Council Member Bestpitch as City Council representative and Council Member Price as the Alternate City Council representative. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the communication be received and filed. The motion was seconded by Vice-Mayor Trinkle and unanimously adopted. There being no further business, the Mayor declared the Organizational meeting adjourned at 2:11 p.m. The Council of the City of Roanoke met in regular session immediately following its Organizational Meeting on Monday, July 7, 2014, at 2:11 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Sherman P. Lea, Court G. Rosen, and Mayor David A. Bowers-5. ABSENT: Council Members Raphael E. Ferris and Anita J. Price-2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Amelia C. Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Associate Minister David Dickey, Loudon Avenue Christian Church, Disciples of Christ. DECEASED PERSONS: Mayor Bowers called for a Moment of Silence in memory of the Honorable James Turk, U. S. District Court Judge, who passed away on Sunday, July 6, 2014. 508 The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-PARKS AND RECREATION: Mayor Bowers stated that the 2014 City Livability Award had been presented to the City of Roanoke at the U. S. Conference of Mayors on June 20-23, 2014 in Dallas, Texas; and although there had been some mention of the Award in social media and other outlets, he thought there should be more media attention given when the City earns a prestigious National award. He noted there had been 50 applicants for the Award, which had been narrowed to 20 finalists and the City of Roanoke had been selected based on the Parks and Arts Program, which had been organized by Bob Clement, Neighborhood Services Coordinator; Steven Buschor, Director, Parks and Recreation; and Susan Jennings, Arts and Culture Coordinator. He explained that the Parks and Arts Program brings arts such as brass bands and water color and pottery artists to the parks throughout the City in an effort to introduce citizens to visual and performing arts. He further explained that the unique program is one of the factors that make Roanoke one of the most livable cities in America and he was pleased to have received the award on behalf of the City of Roanoke at the U. S. Conference of Mayors Annual Conference in Dallas, Texas. Mayor Bowers presented the 2014 Livability Award to Messrs. Buschor and Clement. ACTS OF ACKNOWLEDGEMENTS-PARKS AND RECREATION- PROCLAMATIONS: Mayor Bowers declared July 2014 as National Parks and Recreation Month. (See copy of proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the proclamation to Steven Buschor, Director, Parks and Recreation; and Michael Clark, Manager, Parks and Recreation. ACTS OF ACKNOWLEDGEMENT-FINANCE: Mayor Bowers recognized the Department of Finance for receiving the Government Finance Officers Association's Certificate Achievement Award for Excellence in Financial Reporting for its comprehensive annual financial report (CAFR). (See copy of news release on file in the City Clerk's Office.) 509 Mayor Bowers presented the Award to Andrea Trent, Assistant Director of Finance and Retirement Administration staff. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. ZONING—COMPLAINTS: Bobby Jay Wade, Jr., 1518 Sackett Hollow Road, Huddleston, Virginia 24104, appeared before the Council and stated that he had been made aware of a petition for a zoning amendment by an article in the Roanoke Times, and upon investigation, he realized the petition had been filed by the tenant of the property, without the knowledge of the owner. Upon further investigation, he became aware that a non-profit organization was running a business from the residence which caused the owner to contact the City of Roanoke for assistance, adding that the owner had been informed by City Officials that it would be his responsibility to have the issue addressed in a court of law. Being that his father, Bobby Jay Wade, Sr., was the owner of the abovementioned property, and that the tenant sought a "non-profit" status with the Commonwealth, but had yet to obtain a business license with the City of Roanoke, he considered the matter to be a safety issue, yet the City has not addressed the issue, adding that he was concerned that a petition for a zoning amendment had been filed with the City of Roanoke, without notification to his father. He thought local, state and federal departments should communicate to ensure proper permits have been obtained in order that only legitimate businesses are in operation, and he asked that Council evaluate the application and notification process for zoning amendments. R. Brian Townsend, Assistant City Manager for Community Development, advised that the tenant was a resident of the property on Oakland Boulevard, N. W., and does have a pending petition for zoning amendment for a property located on Patterson Avenue, S. W., adding the tenant has been a resident of the single-family dwelling on Oakland Boulevard for 18 months and that Mr. Wade contends a business is being operated from the Oakland Blvd., address. Mr. Townsend further advised that he had met with the Wades prior to the Council Meeting and during that meeting, he learned that they have a July court date to resolve a landlord/tenant issue with the tenant and he had advised their concerns should be addressed at the July court hearing. He pointed out that staff had encouraged Mr. Wade to allow the courts to make a decision on the matter at the July 16 court hearing, but if preferred, City staff would investigate the issue as a zoning infraction; however, warning the process would take much longer. 510 Mayor Bowers questioned what rights a citizen or landholder, have to enforce zoning restrictions on a neighboring property that is not in compliance with zoning regulations; whereupon, Mr. Townsend explained that in a instance where the offending property is not owned by the complaining party, the only redress is to have the matter considered a nuisance through a zoning inquiry. He explained that the Wades have a unique situation wherein they own the property in question and have a contract with the tenant they assert is operating an unlawful business; therefore, they have a civil claim that can be addressed at a pending court date, whereas a zoning violation would likely not be heard by a court until September 2014 when all other due process under the Code of Virginia has been exhausted. Mr. Wade stated that neither he nor his father have alleged that the tenant has violated any laws, but based on the results of an Internet search for 4428 Oakland Boulevard, N. W., they are asking that staff investigate whether a business is in operation or not. He indicated that upon a prior search, he had discovered that a business called "Poverty and Hunger" had listed 4428 Oakland Boulevard, N. W., as its business address; and he had been told by a City representative that was the only evidence required to prove the tenant was operating a business at the said address. Bobby Jay Wade, Sr., 1120 Chestnut Mountain Drive, Vinton, Virginia appeared before the Council and stated that it had become necessary for him to file an unlawful detainer in General District Court against the tenant at 4428 Oakland Boulevard, N. W. As discussion ensued, without objection by the Council, Mayor Bowers stated that the matter would be referred to the City Manager and the City Attorney for follow-up with the Council; and also have their legal counsel extend courtesy to the City Attorney in order to maintain due process for the landlord, the City and the tenant. COMPLAINTS-MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., reiterated his concerns surrounding the termination of his employment with the City; and urged the Members of Council to renew their vision and commitment to Roanoke's inner-city. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Inasmuch the two Closed Meeting requests are not necessary, Mayor Bowers advised that the Items C-2 and C-3 would be withdrawn. MINUTES: Minutes of the regular meeting of Council held on Monday, March 3, 2014; were before the body. (See Minutes on file in the City Clerk's Office.) 511 Council Member Lea moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) CITY COUNCIL: A communication from the Mayor requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting, was before the body. WITHDRAWN CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter being the performance of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. WITHDRAWN CITY CLERK: A communication from the City Clerk advising of the resignation of Adam Boitnott as a Commissioner of the Roanoke Redevelopment and Housing Authority, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council accept the resignation and receive and file the communication. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) OATHS OF OFFICE-FINANCE-ROANOKE ARTS COMMISSION-ROANOKE PUBLIC LIBRARY BOARD-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION-ROANOKE VALLEY GREENWAY COMMISSION—WESTERN VIRGINIA WATER AUTHORITY-PENSION PLAN, BOARD OF TRUSTEES-MILL MOUNTAIN ADVISORY BOARD: Report of qualifications of the following individuals lewere before the Council. 512 Barbara A. Dameron to fill the unexpired term of Ann H. Shawver as the Director of Finance for the City of Roanoke, commencing July 22, 2014 and ending September 30, 2014; Douglas Jackson as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017; Shawna A. Battle and King Tower as members of the Roanoke Public Library Board for three-year terms of office, each, ending June 30, 2017; Jane Conlin as a City representative of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2018; James B. Lee as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2017; Stephen E. Keatts (Police Department) for a two-year term of office, commencing July 1, 2014 and ending June 30, 2016; Cassandra Altice (Western Virginia Water Authority) for a four-year term of office, commencing July 1, 2014 and ending June 30, 2018; and Michael B. Shockley (City employee) to fill the unexpired term of office of Carolyn Glover ending June 30, 2016, as members of the City of Roanoke Pension Plan, Board of Trustees; and John Rottenborn, Ahondryea Brooks and Kelvin Bratton for three- year terms of office, each, commencing July 1, 2014 and ending June 30, 2017; Kae Bolling, Louise Kegley and Nancy V. Dye for two-year terms of office, each, commencing July 1 , 2014 and ending June 30, 2016; and Matthew Bullington for a one-year term of office commencing July 1, 2014 and ending June 30, 2015, as members of the Mill Mountain Advisory Board. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Lea moved that the report of qualifications be received and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) 513 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: VIRGINIA CARES-FELONS: Council Member Trinkle was pleased to support the Virginia Cares, Inc., Ban the Box presentation. He explained that Banning the Box simply meant that individuals with felonies were able to apply for jobs after having paid their debt to society, adding whereas, if the box on employment applications is checked, applicants were not likely to receive an interview. As a small business owner, he did not have said boxes on his applications, and in his opinion, Banning the Box is reasonable and fair, improves job growth, and improves opportunities for individuals with prior convictions by allowing them to be interviewed and proceed through the normal hiring process which may include background and reference checks. Council Member Lea was also supportive of the movement to "Ban the Box", and commended Virginia Cares, Inc., for their re-entry program and the work they have done to assist ex-felons attempting to re-enter the community and re-establish their lives. He thought that many ex-offenders were reluctant to apply for jobs because of the perception that they would not be given full consideration; and he was hopeful that once businesses are aware of the Virginia Cares, Inc., Re-entry Program, they might realize the importance of the work and the difference it is making in the community. Vice-Mayor Trinkle suggested that the City Administration examine the issue as well as benchmark other cities, especially urbanized cities, and then present a recommendation to the Council on the hiring process for the City. Ted Edlich, CEO, Total Action for Progress (TAP), stated that TAP has been deeply involved with the re-entry of ex-offenders since 1978 when they started Virginia Cares, Inc., and since then over 30,000 prison inmates have completed the Virginia Cares Re-entry Program, adding that those participants consistently have a lower recidivism rate than the general prison population even though Virginia Cares participants are more likely to have lower education levels, poor work histories, more severe crimes, and longer prison terms than the average. He called attention to the "VA Cares Re-entry Program" Brochure and the "Virginia Incarceration Quick Facts" publication as distributed to the Council. (See copy of written comments and supporting documentation on file in the City Clerk's Office.) 514 Mr. Edlich recounted that in the prior year the Virginia Cares Program helped 427 inmates transition back into the City of Roanoke, and given that the United States imprisons more people in number, not just by percentage or population, than any other country in the world, and there is an increasing number of individuals leaving prisons in the United States. He pointed out that the largest number of individuals who go to prison are male, and of the 35,626 adult males in the City of Roanoke, approximately 7.8 percent, or 2,850, have been to prison and carry a felony on their record, and since there are nearly twice as many persons convicted of felonies who do not end up in prison, there are approximately 7,410 individuals in the City of Roanoke who have felony records which is just short of one fifth of Roanoke's adult male population, pointing out that even though crime rates have decreased, incarceration rates have increased. He cited that a Center of Economic and Policy Research (CEPR) paper concluded, in the absence of some reform of the criminal justice system, the share of ex-offenders in the working age population will substantially increase in the coming decades. Noting that the single determining factor of a successful re-entry and reconnection with the community is employment, Mr. Edlich said that study upon study had substantiated the claim that the key to a productive citizenship is a job and while TAP works hard to help returning inmates find housing, reconnect with their families, support their children, and pay fines, they work extremely hard to help clients who have completed the Virginia Cares Program to find employment by connecting them with area employers, along with assisting with resumes and building job skills. He stressed that an increasing barrier to finding employment is a felony because it acts as a red flag that often prevents the opportunity for employment even though all crimes and felonies are not the same, adding that as an employer who hires ex- offenders, some of the best employees have made bad mistakes in life, but when given the chance, they perform incredibly well. He felt the felony box on employment application becomes a broad brush that eliminates further contact with an employer and prevents individuals from becoming employed. Commenting that TAP has Banned the Box on its application even though they will continue to do background checks on positions that require them, Mr. Edlich said TAP would no longer give even the appearance of a sweeping discrimination of candidates because of a felony conviction on an application. He concluded that the City of Danville had "Banned the Box" on their municipal applications and urged the City of Roanoke to do the same. Shawn Hunter, Employment Specialist, Virginia Cares, Inc., explained that his job was a very difficult one because it requires that he match individuals with criminal backgrounds to employment opportunities and some employers have already determined they will not give felons a second chance. He cited an example of an employer who had advertised for workers, but upon application had not offered an interview to several men and women who were participating in the Virginia Cares 515 Program. He explained that after meeting with the Human Resources Director, several individuals were granted interviews and currently 15 program participants are employed with the company, adding that the company often contacts him during their recruiting process. He shared a copy of his comments with the Council (See copy of "Proposal to Ban the Box on Applications" comments on file in the City Clerk's Office.) Mr. Hunter pointed out that 164 individuals have been connected with jobs since January 2014 with no recidivism, adding that he visits employers monthly to make certain they were meeting expectations. He further pointed out that 238 individuals were employed in the past fiscal year and only 10 of those individuals have lost their jobs not because of recidivism or because they were not good workers, but due to drug use whereby the employer had a zero tolerance policy. Commenting that the City of Roanoke should "Ban the Box" because it is a major barrier to felons, Mr. Hunter was of the opinion that without the felony box on a job application, individuals have the opportunity to receive an interview, demonstrate their skills and impress the employer without the stigma of a record. He stressed that the economy is positively impacted when ex-offenders are gainfully employed because they become consumers who buy locally and pay taxes. Council Member Bestpitch agreed with Mr. Edlich's comments regarding the necessity of obtaining employment upon being released from incarceration. He noted the City of Roanoke's success as an employer who offers second chances and currently have individuals with felonies on the payroll. He understood that some positions require a background check and therefore would not be appropriate, noting his concern was individuals who see the box and are deterred from submitting and application. He concurred in the support for banning the box with that of Vice-Mayor Trinkle and Council Member Lea. Council Member Rosen thought the City of Roanoke should benchmark the data from other businesses and localities before assuming a level of support for or against the issue, pointing out that there is a statement on the City's application beside of the box that indicates a criminal conviction does not necessarily disqualify individuals from being employed. He wondered how many corporations had similar statements. He was of the opinion that certain details should be discussed prior to changing the City's application based on the policy of one company that may not have analogous business practices. Based on 30 years of history with Virginia Cares, Inc., Mr. Edlich believes that the issue has always been a problem with employers and, in a tight job market, disqualifying individuals with felony convictions is an easy method of narrowing the list �. of candidates in the beginning. He thought if the City of Roanoke took a stand, they would have an influence on other businesses. 516 As a follow-up, Council Member Rosen inquired if data was available to indicate the psychological component and subsequent barrier for someone who had been convicted of a lesser-infraction versus someone convicted of a more serious offense; whereupon, Mr. Edlich answered that it has been his experience that all individuals with a previous conviction are discouraged because of the stigma and they consider the box a hindrance and often lie on the application. Council Member Lea stated that, after examining the policies of the City of Richmond and several other major urban cities, he had concluded the issue to be the process after an application has been submitted, adding he was not aware of any locality that does not perform a criminal records check before hiring an individual. He thought that localities are compelled to refrain from deterring applicants because of the number of ex-offenders who are re-entering the community; and without employment, ex-offenders who feel there are no opportunities available, often drift back into their prior lifestyle and the matter becomes a public safety issue. He indicated that data could be provided to indicate recidivism among individuals with prior convictions, adding that obtaining a job helps instill self-esteem, prevents a relapse of criminal behavior and helps mitigate other public safety issues. He thought the simple act of banning the box would make a positive statement about the City of Roanoke and encourage other businesses to give individuals a second chance in life while decreasing their probability of returning to a life of crime. The City Manager explained that the City of Roanoke does ask applicants if they have a prior felony conviction but it does not preclude those individuals from being interviewed and the examples that were used were from outside organizations and not from the City of Roanoke. He re-emphasized that the City has a statement to the right of the felony box on their application that states a criminal conviction does not automatically eliminate consideration from employment in most positions, adding that the City considers the nature of the offense, particularly if the crime was violent or not, the time period the offense occurred and the specific position for which the individual is applying. The City Manager commented that staff had examined the "Ban the Box" issue during the prior year in response to a national trend and that the Human Resources Department has contacted their colleagues in several other cities to obtain the results of their efforts. Following in-depth dialog, and no objection by the Council, Mayor Bowers stated that the matter would be referred to the City Manager for review and report back to the Council within 60 days. GRANTS: On behalf of the Roanoke Prevention Alliance, Paula Prince, Roanoke Prevention Alliance (RAP) Volunteer, appeared before the Council and presented the following results of year one of the Strategic Prevention Framework State Incentive Grant at reducing incidences of drunk driving in the City of Roanoke: 517 Roanoke Prevention Alliance: Strategic Prevention Framework State Incentive Grant (SPF-SIG) Phase II, Year 1 Results Phase II - To reduce alcohol-related motor vehicle crashes of 21 to 24 year olds drinking at restaurants and then driving. Strategies to achieve results • Monitor online "happy hour" advertising • Support increased enforcement efforts • Implement a mass media campaign Monitor Drink Special Advertising Tool/Measurement Baseline 2013 Reports — Establishments that are in compliance with happy hour N/A 80% advertising regulations (60 online websites (n=48/60) monitored) _ Sobriety Checkpoints and Saturation Patrols Sobriety Checkpoints & Saturation Patrols Baseline 2013 2012 Young Adult Survey: 21 - 24 year olds perception that it is very likely they will be 30% 36% stopped if they drink and drive Young Adult Survey: 21 - 24 year olds perception that they will be arrested if they 63% 82% are stopped while drinking and driving Bounce Back Cards: People reporting that the time spent at the sobriety checkpoint is N/A 97% worth it to make roads safer What's Your Plan? — Designate a Sober Driver Media Campaigns Media Campaigns 2013 Young Adult Survey: 21 -24 year olds report seeing PSAs promoting sobriety checkpoints and saturation 54% patrols Young Adult Survey: 21 -24 year olds reporting that they agree or strongly agree that Roanoke Police have 61% increased efforts to catch people drinking and driving oing Young Adult Survey: 21 — 24 year olds reporting that they agree or strongly agree that they make plans so that 93% they don't drink and drive 518 Young Adult Survey: 21 — 24 year olds reporting that they agree or strongly agree that enforcement efforts 83% have reduced their drinking and driving behaviors Reults Reduce Alcohol-Related Motor Vehicle Baseline 2013 Crashes of 21 -24 Year Olds 2012 Young Adult Survey: 21 - 24 year olds perception that it is very likely they will be 103 113 stopped if they drink and drive 21 — 24 Year Old Motor Vehicle Crashes 17 17 34 years old and younger motor vehicle 64 -15 crashes 35 years old and lolder motor vehicle 39 +25 crashes Going Forward • Monitoring Drink Special Advertising o Websites o Social Media • Continued Ongoing Enforcement o Sobriety Checkpoints o Saturation Patrols • Ongoing Media Campaign/Advocacy (See copy of presentation on file in the City Clerk's Office.) Vice-Mayor Trinkle thought, as a restaurant owner, obtaining benchmarks was critical for future efforts and acknowledged the presentation from the previous year, saying the presentations had been very interesting. He was hopeful that the Roanoke Prevention Alliance would continue to work with restaurant owners as they try to balance operating a business, understanding and complying with the Alcoholic Beverage Control (ABC) regulations, and ensuring the safety of their patrons. Dr. Prince appreciated the restaurant owners, including Vice-Mayor Trinkle, who have been very cooperative in their efforts. Council Member Bestpitch noted that individuals may be inclined to drive when they should not because parking downtown is limited to one hour after 6:00 a.m., and those who have over indulged may fear they will not be able to move their vehicles before being ticketed the next day. He suggested that bartenders be allowed to issue a pass that would extend the parking time limit for spaces downtown in an effort to encourage those who have consumed too much alcohol to leave their vehicle and find another means of transportation. Dr. Prince found the suggestion interesting and said she would pursue the idea. 519 Council Member Lea recognized Cathy Sullivan, Trustee, Botetourt County School Board, who had attended the Council Meeting in support of the work of the Roanoke Prevention Alliance. There being no further comments and/or questions, Mayor Bowers stated that the remarks would be referred to the City Manager for report back as he deemed appropriate. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-GRANTS-TRAFFIC-HUMAN SERVICES: The City Manager submitted a written communication recommending acceptance and appropriation of funds for the FY2015 Strategic Prevention Framework State Incentive Grant (SPF-SIG) from the U. S. Department of Health and Human Services to fund overtime traffic violations. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#39983-070714) A RESOLUTION accepting the FY2015 Strategic Prevention Framework State Incentive Grant to the City from the U.S. Department of Health and Human Services, Substance Abuse Mental Health Services Administration, Center for Substance Abuse Prevention; authorizing Blue Ridge Behavioral Health, Inc., to serve as the fiscal agent for distribution of the grant proceeds; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 67.) Council Member Rosen moved the adoption of Resolution No. 39983-070714. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) 520 Council Member Rosen offered the following budget ordinance: (#39984-070714) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia, through The Roanoke Prevention Alliance, for the Strategic Prevention Framework State Incentive Grant (SPF-SIG), amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 68.) Council Member Rosen moved the adoption of Budget Ordinance No. 39984- 070714. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) BUDGET-GRANTS-NEIGHBORHOODS: The City Manager submitted a written communication recommending acceptance and appropriation of funds for a Certified Local Government Grant from the Virginia Department of Historic Resources (DHR) to conduct a survey of the Belmont Historic District in preparation for a nomination for the Virginia Landmarks Register and National Register of Historic Places. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#39985-070714) A RESOLUTION authorizing the acceptance of a Certified Local Government grant from the Department of Historic Resources, and authorizing the execution of necessary documents, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 77, page 69.) Council Member Bestpitch moved the adoption of Resolution No. 39985-070714. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) 521 Council Member Bestpitch offered the following budget ordinance: (#39986-070714) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Historic Resources Certified Local Government Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 70.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 39986- 070714. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) BUDGET-HIGHWAYS-GRANTS: The City Manager submitted a written communication recommending acceptance of the FY2015 Revenue Sharing Program Award funds from the Virginia Department of Transportation for eleven infrastructure improvement projects. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#39987-070714) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds (Revenue Sharing Funds) to the City in the total amount of $10,000,000.00 to be allocated among eleven Projects; authorizing the City Manager to execute eleven (11) VDOT Appendix A documents for Revenue Sharing Funds for the Projects set forth below, which will require the City to provide matching funds of $10,000,000.00; and authorizing the City Manager to take certain other actions in connection with the above matters and Projects. (For full text of resolution, see Resolution Book No. 77, page 71.) 522 Council Member Bestpitch moved the adoption of Resolution No. 39987-070714. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) Council Member Bestpitch offered the following budget ordinance: (#39988-070714) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation and transfer funding from the Economic & Community Development Reserve to various street improvement, bridge rehabilitation, and greenway capital projects, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 73.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 39988- 070714. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) BONDS-CAPITAL IMPROVEMENT PLAN: The City Manager submitted a written communication recommending reallocation of Residual Bond funds and appropriation of funds from Economic and Community Development Reserves for three capital improvement project. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#39989-070714) A RESOLUTION of the Council of the City of Roanoke, Virginia, reallocating the purposes and the amounts of the General Obligation Public Improvement Bonds authorized for issuance under Resolution No. 39395-052112. (For full text of resolution, see Resolution Book No. 77, page 74.) 523 Council Member Lea moved the adoption of Resolution No. 39989-070714. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) Council Member Lea offered the following budget ordinance: (#39990-070714) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Market Garage Parking Improvements, RCIT Erosion Repairs, and Elmwood Park Playground project, amending and reordaining certain sections of the 2014 - 2015 Parking and Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 76.) Council Member Lea moved the adoption of Budget Ordinance No. 39990- 070714. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) Council Member Lea offered the following budget ordinance: (#39991-070714) AN ORDINANCE to transfer General Revenue and 2013 Bond funding between the Digital Radio project and the Main Library 1st Floor Improvement project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects and Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 77.) 524 Council Member Lea moved the adoption of Budget Ordinance No. 39991- 070714. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) BUDGET-PUBLIC-SAFETY-DIVERSITY: The City Manager submitted a written communication recommending appropriation of funds in connection with the Roanoke Valley Public Safety Equity and Diversity Conference on October 9 — 10, 2014, at the Sheraton Roanoke Hotel, in partnership with Roanoke County, City of Salem and Town of Vinton. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following budget ordinance: (#39992-070714) AN ORDINANCE to appropriate funding for Roanoke Valley Public Safety Equity & Diversity Conference expenditures and corresponding revenue budget estimates, amending and reordaining certain sections of the 2014 - 2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 78.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 39992-070714. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) SEWERS AND STORM DRIANS-PURCHASE/SALE OF PROPERTY: The City Manager submitted a written communication recommending authorization to acquire real property rights in connection with the Narrows Lane Drainage Improvement Project in the general vicinity of Narrows Lane and the 4600 block of Van Winkle Road, S. W. (For full text, see communication on file in the City Clerk's Office.) 525 Council Member Lea offered the following budget ordinance: (#39993-070714) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Narrows Lane Drainage Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 78.) Council Member Lea moved the adoption of Budget Ordinance No. 39993- 070714. The motion was seconded by Council Member Bestpitch. Sherman M. Stovall, Assistant City Manager for Operations, explained that staff has been working with Melissa Jane Miller over the past year to resolve drainage issues and has determined the best option would be to acquire her property for the purpose of constructing a drain field, given that it has been, based on its location, deemed a natural swale. He thought staff was close to reaching a resolution that would be of mutual benefit to the City and Ms. Miller. Vice-Mayor Trinkle inquired if Federal grants were available to assist with the project; whereupon, the Assistant City Manager for Operations replied "No", only City funding was available. Melissa Jane Miller, 4501 Narrows Lane, S. W., again stressed that she is unable to replace her home for the $76,000.00 offered by the City. She pointed out that it would likely cost at least $100,000.00 to replace her home and she did not have a desire to relocate her grandson to a new school district; and insisted that the City consider increasing their offer for her property. The being no further questions and/or comments by the Council Members, Resolution No. 39993-070714 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) RAILWAY-GREENWAYS EASEMENTS-STREETS: The City Manager submitted a written communication recommending approval of a renewal of a Temporary Right-of- Entry Agreement with Norfolk Southern Railway Company in connection with the "Bridging the Gap" Greenway Project from Bridge Street to the City of Salem. (For full text, see communication on file in the City Clerk's Office.) 526 Council Member Rosen offered the following resolution: (#39994-070714) A RESOLUTION authorizing the City Manager to approve renewal of a Temporary Right-of-Entry Agreement between Norfolk Southern Railway Company ("Norfolk Southern") and the City of Roanoke ("City") in connection with the Roanoke River "Bridge the Gap" Greenway from Bridge Street to Salem Project ("Project"), upon certain terms and conditions; and authorizing the City Manager to take such further actions and execute further documents as needed to obtain access to the Norfolk Southern Property. (For full text of resolution, see Resolution Book No. 77, page 80.) Council Member Rosen moved the adoption of Resolution No. 39994-070714. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Members Ferris and Price were absent.) COMMENTS BY THE CITY MANAGER: The City Manager offered the following comments: Valley Life • The front cover of the 2014 issue of Valley Life features a photo of Elmwood Park. • The magazine also highlights the attributes of the Roanoke Valley including great neighborhoods, cultural and recreational activities, opportunities for education, and outstanding medical care available for our residents. • In addition, there are lots of colorful photos of locations in Roanoke. Roanoke Business Magazine • The July 2014 issue of Roanoke Business Magazine features a community profile on the city as the center spread. • The article claims "Roanoke is on fire right now" and credits public projects like the renovation of the Market Building and Elmwood Park among the catalysts for the increase in private development projects. 527 Eureka Recreation Center • Effective June 30, the City of Roanoke has extended the hours of operation at the Eureka Recreation Center for free summer play sessions. • These special summer hours will be offered every Monday and Thursday from 6:30 p.m. - 9:15 p.m. The center will also be open on Saturdays from 11:00 a.m. — 2:00 p.m. • The new hours cater specifically to younger age groups including: • Elementary kids (K-5) from 6:30 p.m. - 7:30 p.m. • Middle school students from 7:45 p.m. - 9:15 p.m. • All ages on Saturdays • All open play times are absolutely free to the public, but a parent or guardian must accompany the child on their first visit to fill out a Parks and Recreation registration form. • Information is available at www.PlayRoanoke.com or by calling the Eureka Center front desk at (540) 853-2675. Washington Park Pool 13 • The City of Roanoke has entered into a partnership with the Kirk Family YMCA to keep Washington Park Pool open more this summer. • Effective Saturday, July 5, Kirk Family YMCA will operate the Washington Park Pool on Fridays, Saturdays, and Sundays from 12:00 noon - 6:00 p.m., each day. • The City will continue to operate the pool on Mondays, Tuesdays, and Thursdays, from noon to 6:00 p.m. • Admission prices will remain the same, $2.00 for kids ages five to 15, and $3.00 for citizens 16 and older with proceeds on those days going to the YMCA. Next Parks and Arts Event Scheduled • Golden Park will host a Parks and Arts event this Saturday, July 12 from 12:00 noon - 3:00 p.m. • Performing artists will include Roanoke Chamber Brass, The Wright Kids and Silly Bus. Visual artists will include Gwyn Hall (painting) and Katherine Devine (face painting). • A complete event schedule is available at roanokeva.gov/parksandarts. 528 National Drug Control Policy Acting Director to Visit Roanoke • On July 9, Michael Botticelli, Acting Director of the Office of National Drug Control Policy and President Obama's top drug policy advisor, will visit Roanoke to release the administration's 2014 National Drug Control Strategy. • The strategy outlines our nation's drug problem as a public health issue, not just a criminal justice issue, and outlines a series of actions to expand access to prevention, treatment, recovery, and smart on crime initiatives that work to break the cycle of drug use and crime in America. • During his visit, Mr. Botticelli will meet with local and state officials to learn more about the impact that heroin and prescription drugs are having on Southwest Virginia and showcase local programs in Roanoke that are working to reduce drug use and its consequences. • Specifically, Botticelli plans to visit Blue Ridge Behavioral Health, Total Action for Progress, and he will see first-hand the results of a community policing program pioneered by law enforcement in Roanoke and supported by the Obama administration. In connection with Washington Park Pool, Council Member Bestpitch appreciated the expansion of the pool hours because of the significant capital investment the City has made in the facility, and he hoped that he did not sound unappreciative by suggesting that a similar arrangement be made to extend the hours of the Fallon Park Pool. In addition, Council Member Lea appreciated staff's efforts in facilitating the expanded hours of Washing Park Pool and the extension of the hours at the Eureka Park Recreation Center; and he lauded the efforts of Steven Buschor, Director, Department of Parks and Recreation, for achieving two milestones for summer activities in the northwest quadrant of the City. CITY ATTORNEY: CITY CODE: The City Attorney submitted a written report recommending the readoption and reenactment of the Code of the City of Roanoke (1979), as amended. (For full text, see report on file in the City Clerk's Office.) 529 Council Member Rosen offered the following budget ordinance: (#39995-070714) AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 81.) Council Member Rosen moved the adoption of Ordinance No. 39995-070714. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. ACTING DIRECTOR OF FINANCE: FINANCIAL REPORT: The Acting Director of Finance submitted the Financial Report for the period ending May 31, 2014. (For full text, see copy of Financial Report on file in the City Clerk's Office.) Ms. Merchant noted there had been a slight improvement in local taxes over the past 30 days and that staff would be moving forward with "Year End Close Out" activities, which would be reported to the Council in early fall. There being no additional comments, the Mayor advised that the Financial Report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: ZONING: Council having postponed action on the request of Anthony R. Guilliams to permanently vacate, discontinue and close an approximately 974 square foot portion of the right-of-way of Sanford Avenue, S. W. from its northwest terminus adjacent to Brandon Avenue, S. W.; which public hearing was conducted at the regular meeting of Council on Monday, June 16, 2014. The Mayor advised that the petitioner had submitted a communication dated June 26, 2014, requesting that the matter be continued until Monday, July 21, 2014, at 2:00 p.m. (See communication on file in the City Clerk's Office.) ims 530 Without objection by the Council, the Mayor stated that the matter would be postponed until the regular meeting scheduled to be held on Monday, July 21 at 2:00 p.m., or as soon thereafter the matter may be heard. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: GARAGES—INSURANCE-CELEBRATIONS: Council Member Rosen offered the following resolution affirming and ratifying execution of an agreement with Carillon Property Management in connection with use of Carilion garage facilities for use as evacuation shelters in the event of an emergency, such as severe weather during the 2014 Fourth of July Festival at Rivers' Edge Park: (#39996-070714) A RESOLUTION ratifying and affirming the execution of an Agreement with Carillon Property Management in connection with the City's use of certain property during the 2014 Fourth of July Festival by the City Manager and City Clerk. (For full text of resolution, see Resolution Book No. 77, page 82.) Council Member Rosen moved the adoption of Resolution No. 39996-070714. The motion was seconded by Council Member Bestpitch. Vice-Mayor Trinkle read the following statement into the record and advised that he would be abstaining from discussion as well as voting on the matter: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item 10.a., regarding the proposed a resolution affirming and ratifying execution of an agreement with Carillon Property Management in connection with use of Carillon garage facilities for use as evacuation shelters in the event of an emergency, such as severe weather during the 2014 Fourth of July Festival at Rivers' Edge Park, because I have a business relationship with Carilion Clinic, an entity that has an interest in Amendment No. 1. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) 531 There being no questions and/or comments by the Council Members, Resolution No. 39996-070714 was adopted by the following vote: AYES: Council Members Bestpitch, Lea, Rosen, and Mayor Bowers-4. NAYS: None-0. (Council Members Ferris and Price were absent.) (Vice-Mayor Trinkle abstained from voting.) MOTIONS AND MISCELLANEOUS BUSINESS: NONE. There being no further business, Mayor Bowers declared the Council meeting adjourned at 4:23 p.m. APPROVED ATTEST: . yyte. Stephanie M. Moon Reynolds, r David A. Bowers City Clerk Mayor 532 ROANOKE CITY COUNCIL—REGULAR SESSION July 21, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, July 21, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetinqs, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Amelia C. Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. Mayor Bowers asked for a Moment of Silence in memory of the Honorable Joseph M. Clarke, II, Judge, Roanoke Juvenile and Domestic Relations District Court, who passed away Friday, July 18, 2014. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT-DEPARTMENT OF FINANCE: The Mayor introduced Barbara A. Dameron as the new Director of Finance, effective July 22, 2014. ACTS OF ACKNOWLEDGMENT: The Mayor recognized George Warner, Producer, RVTV Channel 3, noting that he would be retiring and today was his last Council meeting. 533 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. James Lynch, 503 Rutherford Avenue, N. W., appeared before the Council and expressed appreciation to the City for making Eureka Park Recreation Center available on Saturdays, adding there is still room for improvement. He requested the hours be extended beyond 11:00 a.m., to 2:00 p.m., until 5:00 p.m. Mr. Lynch also asked that the time clock be made available in order that the basketball game times might be limited, which would allow participation by everyone. Mr. Lynch announced that his son, Jazz, a Member of the Virginia Hawks All-Star Basketball Team, in the prior year, had won the Division III, Eighth Grade National Championship in Hampton, Virginia, adding the team would soon be competing for another National Championship in Myrtle Beach. He pointed out that the Virginia Hawks had realized success without the use of the City's gymnasium facilities even though 95 percent of the athletes were students in the Roanoke City Public School system. In closing, Mr. Lynch requested assistance from the Roanoke City Police and Sheriff Departments with the creation of a midnight basketball program. Without objection by the Council, the Mayor referred the matter to the City Manager for follow-up with Mr. Lynch. Jazz Lynch, 503 Rutherford Avenue, N. W., a 12 year old sixth grader at Lucy Addison Middle School, appeared before the Council in support of his father's request as abovementioned. In addition, he suggested that the lights at the tennis courts be turned on so those facilities could be utilized after dark. Council Member Price thanked Mr. Lynch and Jazz for bringing their requests and solutions to Council instead of just sitting back complaining, noting that voicing one's concerns and providing viable solutions is the most favorable approach to reaching the desired outcome. She commended Jazz for being a fine young man and for being very articulate. Council Member Lea concurred in Council Member Price's accolades and because of Mr. Lynch's proven commitment to making a difference, he recommended that the City Manager include him in future discussions regarding the allocation of resources and opportunities to improve the community. Mayor Bowers pointed out that Steven Deel, 3808 Michigan Avenue, N. W., had registered to speak, but was not in attendance, and he asked the City Manager to contact Mr. Deel and address his concerns. Iwo 534 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a request for a Closed Meeting. MINUTES: Minutes of the regular meeting of City Council held on Monday, March 17, 2014, was before the body. (See copy of minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performance evaluations of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of Council Member Lea as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. CIVIC CENTER: A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the bidding process and award of an agreement with regard to the naming rights at the Roanoke Civic Center facility, was before the body. I 535 Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. LIBRARIES-PARKS-RECREATION: A communication from the City Manager requesting that Council schedule a public hearing for Monday, September 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, regarding the bidding process and award of an agreement with regard to the naming rights of a playground to be constructed on a portion of Elmwood Park (Official Tax Map No. 4013201) and adjacent to the Main Public Library, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-CITY OF ROANOKE PENSION PLAN, BOARD OF TRUSTEES: Report of qualification of Jim Grisso as a City representative (City Retiree) of the City of Roanoke Pension Plan, Board of Trustees, for a two-year term of office ending June 30, 2016, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. 536 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: DISABLED PERSONS-HOUSING-HUMAN SERVICES-GRANTS-BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Shelter Plus Care Renewal Grant Award from the U. S. Department of Housing and Urban Development to provide rental assistance and supportive services to disabled homeless individuals and their families. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#39997-072114) A RESOLUTION authorizing acceptance of the Shelter Plus Care Renewal Grant Award to the City of Roanoke from the U. S. Department of Housing and Urban Development; authorizing the City of Roanoke to serve as fiscal agent for the distribution of such funds; and authorizing the execution of the necessary documents. (For full text of resolution, see Resolution Book No. 77 page 84.) Council Member Ferris moved the adoption of Resolution No. 39997-072114. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. 537 Council Member Ferris offered the following budget ordinance: (#39998-072114) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Shelter Plus Care Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 85.) Council Member Ferris moved the adoption of Budget Ordinance No. 39998- 072114. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. TREES-BUDGET-GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds for the Urban and Community Forestry Grant from the Virginia Department of Forestry; and execution of a Memorandum of Agreement in connection therewith. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#39999-072114) A RESOLUTION accepting a FY 2015 Urban and Community Forestry Grant to fund a part-time Urban Forestry Planner to work under the Urban Forester, and authorizing the execution of any required grant agreements, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 77 page 86.) Vice-Mayor Trinkle moved the adoption of Resolution No. 39999-072114. The motion was seconded by Council Member Rosen. At the request of Vice-Mayor Trinkle, the City Manager gave a brief update, noting that the City of Roanoke was the recipient of the grant for the 13th year straight and that it is matched with City funding. He further explained the grant would be used to staff a part-time Urban Forester. 538 There being no additional questions and/or comments by the Council Members, Resolution No. 39999-072114 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. Vice-Mayor Trinkle offered the following budget ordinance: (#40000-072114) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and reordaining certain sections of the 2014 - 2015 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 87.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40000-072114. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. DRUGS-BUDGET-NEIGHBORHOODS-GRANTS: The City Manager submitted a written communication recommending acceptance and transfer of funds in connection with the Fiscal Year 2015 Edward Byrne Justice Assistance Grant from the Virginia Department of Criminal Justice Services to support the Drug Market Initiative (DMI) in the Hurt Park and Melrose neighborhoods. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40001-072114) A RESOLUTION authorizing acceptance of the FY2015 Edward Byrne Justice Assistance Grant Program from the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 88.) 539 Council Member Lea moved the adoption of Resolution No. 40001-072114. The motion was seconded by Vice-Mayor Trinkle and Council Member Price. Noting that President Barack Obama's Administration had recognized the City of Roanoke's Drug Market Initiative (DMI) during the prior week, Council Member Ferris asked for an update on the impact of the DMI on the City's neighborhoods; whereupon, the City Manager noted that the White House's Director of Drug Policy had chosen the City of Roanoke as the venue to announce the 2014 National Drug Policy Reform Plan. Deputy Chief Tim Jones, Roanoke Police Department, stated that the Drug Market Initiative has been very successful; and on behalf of the Chief of Police, he pledged the Police Department's continued efforts to be engaged with the community. He further stated that DMI allows police resources to be used in vital areas based on crime numbers, intelligence and real-time policing efforts, which all go hand-in-hand and has allowed the City to benefit from the success of an engaged community, adding there has recently been dialog among citizens who have suggested ways of making the City's neighborhoods much safer and wholesome places to live. Council Member Ferris asked if the DMI model had been utilized in the Hurt Park neighborhood; whereupon, Deputy Chief Jones answered in the affirmative. He then questioned if there had been a significant decline in crime through the community's efforts to maintain safe and clean streets; and again, Deputy Chief Jones answered in the affirmative. In response to a question as to whether the grant would continue the current DMI project and help move the initiative to the Melrose/Rugby neighborhood; Deputy Chief Jones explained that the Hurt Park and Melrose/Rugby Initiatives would work in tandem and police officers would continue to engage the community and maintain a presence in those particular areas. Council Member Ferris referenced the "Ban the Box" initiative shared by Virginia Cares, Inc., and T.A.P., at the Council meeting on Monday, July 7, 2014, noting that the DMI initiative was about more than just avoiding incarceration, it was about identifying individuals with no prior violent criminal record and providing an opportunity to avoid having to check a felony conviction box on an application. Deputy Chief Jones agreed that the program was geared toward nonviolent offenders who could benefit from a second chance without the full brunt of the law being imposed upon them. Council Member Lea thought the importance of the visit from the White House's Director of Drug Policy during the previous week had been understated, noting that many localities in the United States could have been chosen for the event, and he stated that crime had decreased by 53 percent in the Hurt Park Neighborhood as a result of the DMI project. He pointed out the significance of having the Director of Drug 540 Policy as well as the Western District Attorney and the Secretary of the Commonwealth, attending on behalf of the Governor who was very impressed with the DMI program and wanted to emulate the initiative in other areas of the State. Furthermore, Council Member Lea indicated that while DMI was a police initiative, it also required a buy-in from many individuals. He was proud to have represented the Roanoke City Council at the announcement of the 2014 National Drug Policy Reform Plan, noting the Council had bought into the project before it had gained National notoriety and began to make a difference in public safety. He was proud of the Chief of Police who had traveled to the White House to participate in of the 2014 National Drug Policy Reform Plan; and commended him on his commitment to the vision for the City of Roanoke and public safety. Deputy Chief Jones pointed out that Lieutenant Chester R. Smith, Jr., had just returned from three weeks of training sponsored by the International Association of Chiefs of Police where he was able to collaborate with 80 of his colleagues from across the United States including the Cities of Chicago, Detroit and Boston who were asking • him questions about policing in Roanoke. Deputy Chief Jones was excited that the Roanoke Police Department had been represented in dialogue with their counterparts across the country. There being no additional questions and/or comments by the Council Members, Resolution No. 40001-072114 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. Council Member Lea offered the following budget ordinance: (#40002-072114) AN ORDINANCE to appropriate funding from the U.S. Department of Justice through the Commonwealth of Virginia Department of Criminal Justice Services for the Edward Byrne Justice Assistance grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 89.) 541 i. Council Member Lea moved the adoption of Budget Ordinance No. 40002- 072114. The motion was seconded by Vice-Mayor Trinkle and Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS-FIRE/EMS: The City Manager submitted a written communication recommending appropriation of additional funds in connection with the Fiscal Year 2014 Fire Programs Grant to be used by the Roanoke Fire-EMS Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40003-072114) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 89.) Council Member Rosen moved the adoption of Budget Ordinance No. 40003- 072114. The motion was seconded by Council Member Lea. The City Manager commented that the City of Roanoke was fortunate to have innovative public safety departments, such as the nationally accredited Police Department who had recently been recognized and the Fire-EMS Department who, in the previous year, had the lowest number of structure fires since the City started keeping record. He thought the Fire Department, like the Police Department, has partnered with the community and both were being proactive in keeping the City safe in terms of crime, fire and other hazards. There being no questions or comments by the Council Members, Budget Ordinance No. 40003-072114 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. A NAYS: None-0. 542 BUDGET-PARKING GARAGES-CAPITAL PROJECTS: The City Manager submitted a written communication recommending appropriation of Parking Fund Retained Earnings in connection with the Tower Garage Sprinkler Replacement project. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following budget ordinance: (#40004-072114) AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings for maintenance projects at various Park Roanoke facilities, amending and reordaining certain sections of the 2014 - 2015 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 90.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40004-072114. The motion was seconded by Council Members Price and Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. CITY CODE-BUDGET-CIRCUIT COURT-EQUIPMENT: The City Manager submitted a written communication recommending amendment of the City Code to implement and maintain an electronic summons system, effective September 1, 2014. (For full text, see communication on file in the City Clerk's Office.) I Council Member Lea offered the following ordinance: (#40005-072114) AN ORDINANCE amending Chapter 1, General Provisions, of the Code of the City of Roanoke (1979), as amended, by adding a new Section 1-25, Assessment of court costs to implement and maintain an Electronic Summons System, to increase the court cost in district court and circuit court to support the implementation and maintenance of an electronic summons system; providing for an effective date; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 91.) Council Member Lea moved the adoption of Ordinance No. 40005-072114. The motion was seconded by Council Member Trinkle. 543 p- h In response for an explanation by Council Member Price, the City Manager advised that the General Assembly had enacted a Code section which authorizes localities to assess an additional sum not to exceed $5.00 as part of the cost in each criminal or traffic case in the district or circuit courts. He further advised that the proposed Ordinance would authorize the collection of the additional fee for each traffic case and would generate approximately $93,000.00 annually to fund the acquisition cost of an electronic summons system, which would reduce transcription errors, protect the environment by reducing paper waste and increase efficiency of data entry. There being no further questions and/or comments by the Council Members, Ordinance No. 40005-072114 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. COMMENTS BY CITY MANAGER. The City Manager offered the following comments: Recognition of City's Fleet Management • Government Fleet magazine has announced the Leading Fleets for 2014, and the City of Roanoke is among the top 50 named for this honor. • The awards program, sponsored by Ford Motor Company and Property Room, recognizes operations that are performing at a high level, particularly in fleet leadership, competitiveness and efficiency, planning for the future, and overcoming challenges. • The winning names were announced at the Honors Celebration, which took place in June at the 2014 Government Fleet Expo and Conference in San Diego, California. The 50 Leading Fleets represent the best in the industry. Community Walk hosted by the Police Department: • Wednesday, July 30, 2014, from 6:00 p.m. to 7:00 p.m. • Shenandoah Village and Lansdowne Apartment Complexes • The group will meet in front of the Shenandoah Village Office at 733 29th Street to begin the walk. Elmwood Park Activities: • Blue Ridge Blues & BBQ Festival was held on Saturday, July 19, 2014, from 11:30 a.m. - 10:00 p.m. • Welcome to Elmwood Concert, featuring Sheryl Crow • Thursday, July 31, 2014 544 • Gates to the park will open at 4:00 p.m. • Gates to the amphitheater will open at 5:00 p.m. • Sheryl Crow takes the stage at 8:00 p.m. National Night Out: • Tuesday, August 5, 2014 • This event takes place all over the country on the first Tuesday night in August to heighten crime and drug prevention awareness; generate support for participation in local anti-crime programs; strengthen neighborhood spirit and police-community partnerships; and send a message to criminals that neighborhoods are organized and fighting back • Information about events will be updated regularly at www.roanokeva.gov/nno State of the City Address: • Friday, August 8, 2014 • Taubman Museum of Art • The public is invited to attend the Mayor's speech at 8:00 a.m. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: ZONING: Council having postponed action at its July 7, 2014 Regular Meeting on the request of Anthony R. Guilliams, pursuant to a communication dated June 16, 2014, to permanently vacate, discontinue and close an approximately 974 square foot portion of the right-of-way of Sanford Avenue, S. W., from its northwest terminus adjacent to Brandon Avenue, S. W., the ordinance again was before the Council. Mr. Guilliams appeared in support of his petition. (See copy of aerial view and photos on file in the City Clerk's Office.) Council Member Bestpitch asked if he was aware of concerns expressed by the neighbors in opposition to the alley closure; whereupon, Mr. Guilliams noted concerns expressed were related to the traffic in the alley, and the possibility of increasing the size of the passage way, adding use of the space had not been determined as of yet. He pointed out that he was the owner of the property, zoned as MX district; having not utilized the property in several years, he was considering the most efficient future use. He explained that access from the alley was already available, and his request was that the alley be vacated for a more useable purpose. I As dialogue ensued, Council Member Bestpitch inquired if access or egress to any of the adjacent residences would be interrupted as a result of the vacation; whereupon Mr. Guilliams answered no. I 545 There being no further questions and/or comments by other Council Members, Ordinance No. 40006-072114 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Price announced that on Saturday, August 2, the City of Roanoke would be sponsoring its First Annual Youth Summit at William Fleming High School from 9:00 a.m. until 2:00 p.m. As a reminder, the event is for all Roanoke City youth grades 8 - 12; the purpose is to provide an opportunity for youth to be heard regarding City services and respond to any concerns. She noted that there would be several discussion groups on topics relevant to the City's youth, adding that breakfast !' and lunch would be provided, along with other fun activities. She encouraged citizens to call 853-2333 or to visit the City's website at: www.roanokeva.gov for additional information. Mayor Bowers mentioned that United States Senator Tim Kaine had been in Roanoke on Friday, July 18 for a full schedule of events including a visit in the Grandin Road area where one of the young entrepreneurs informed the Senator that broadband internet service was needed in the Roanoke Valley. He emphasized the two serious economic setbacks faced by the City in the recent weeks, i.e., the loss of the Postal Processing Facility to Greensboro, North Carolina, and relocation of the headquarters for Advance Auto to Raleigh, North Carolina. The Mayor pointed out that Roanoke must make certain that it continues to be competitive in the recruitment of businesses and broadband service. Mayor Bowers called attention to an article in the Saturday, July 19 Edition of The Roanoke Times, noting the issue to be a broadband problem; however, he referred to the issue as the broadband conundrum. Ire 546 In connection with the abovementioned comments by the Mayor, Council Member Ferris asked the City Manager to prepare an alternative plan outside of the $8 million that was previously discussed, in case other localities in the Roanoke Valley determine it is not in their best interest to pursue broadband connectivity, and while the City would certainly respect those localities' decisions, the City has determined that it is good for economic development in the Roanoke Valley, not just the City of Roanoke. Vice-Mayor Trinkle, a supporter of broadband as a capital project, realized that some of the regional partners may not participate as previously believed due to changes in the private sector. Based on those changes, he asked that the need be redefined to determine who would be served, citing his earlier thoughts were that competition from the Roanoke Valley Broadband Authority would help stabilize pricing and raise service levels by the private providers, but now wondered if that would transpire since some of the private providers have recently increased their speeds. He was of the opinion that concern should focus on private providers meeting the needs of the Roanoke Valley that the Virginia Tech Carilion Research Institute was able to obtain broadband service, yet additional service is needed. The Vice-Mayor emphasized that improvements to broadband availability was vital for attracting businesses and promoting economic development and a re- assessment of services by the Roanoke Valley Broadband Authority would be appropriate; and he requested a report to the Council with regard to discussions. Following extensive comments by the Council, the City Manager shared that the broadband issue was one of the most important economic development issues facing Roanoke; and noted three major concerns regarding Internet service - availability, affordability and speed, adding that the service was only as fast as its slowest point. Referring to earlier comments that some localities may not be interested in pursuing broadband regionally, the City Manager indicated that those localities had requested additional time to address concerns; nonetheless, based on his findings at the Broadband Authority meeting on August 7, he plans to consider if the City of Roanoke and the City of Salem should devise a smaller plan and move forward. There being no further comments regarding broadband, Mayor Bowers asked the City Manager to brief the Council at the regular meeting on Monday, August 18, 2014. In connection with signage, Council Member Lea inquired if there was an 1 ordinance prohibiting the hanging of signs on highway overpasses. He noted signs being displayed particularly on Saturdays in the Valley View area with some consistency; and he has received citizen complaints about the display of the signs. The Assistant City Manager for Community Development acknowledged that the signs were protected under the First Amendment, adding that an assembly permit was not required if there were less than five participants. 547 The City Attorney opined that even though the issue was a First Amendment right where political speech was being engaged, if the signs were being affixed to City property, the issue may not be in the context of freedom of speech, but rather the manner in which the signs were being displayed. The City Manager interjected that if a sign was affixed to City property, it could be removed. Mayor Bowers pointed out that signs on an overpass was a safety issue and a distraction to drivers. The City Attorney insinuated that there was a balance between free speech and safety. Council Member Price suggested that a plan be enforced alerting citizens as to the best course of action to take, within legal limits, when a violation or a safety hazard is detected. At 3:28 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building; and to be reconvened at 7:00 p.m., in the Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Amelia Merchant, Acting Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Mayor again asked for a Moment of Silence in memory of the Honorable Joseph M. Clarke, II, Judge, Roanoke Juvenile and Domestic Relations District Court, who passed away Friday, July 18, 2014, as well as Lin Manning, a Roanoke City Police detective; and the victims of Malaysia Airlines Flight 17, respectively. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. 548 PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. COUNCIL: With respect to the Closed Meeting just concluded Council Member Lea moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. At this point, Mayor Bowers noted that agenda item B.2. would be heard first inasmuch as it had been continued from June 16 Council meeting. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981 , the City Clerk having advertised a public hearing for Monday, July 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Mountain Brook Villas, LLC, to amend the Planned Unit Development Plan ("Plan") for property located at 0 Belle Avenue, N. E., and proffers pertaining to the Plan, to permit a different type of residential development, previously rezoned to Mixed Use Planned Unit Development District (MXPUD), by Ordinance No. 38287-111708 adopted by Roanoke City Council on November 17, 2008, Sean Home, Agent, Spokesperson, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, June 25, 2014, and Wednesday, July 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 is consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance as a portion of existing residential property will be redeveloped for a use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) 549 Council Member Rosen offered the following ordinance: (#40007-072114) AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by amending a proffered Planned Unit Development Plan pertaining to property located on Zero Belle Avenue, N. E., bearing Official Tax Map No. 7060113, and by amending the proffer applicable to the subject property; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 94.) Council Member Rosen moved the adoption of Ordinance No. 40007-072114. The motion was seconded by Vice-Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. Sean Horne, Balzer and Associates, Inc., representing Mtn. View Villa, LLC, appeared in support of the rezoning. Chris Craft, Vice-President, Wildwood Civic League, 1501 East Gate Avenue, N. E., appeared before the Council in support of the rezoning. Mayor Bowers inquired if there were other persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 40007-072114 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Calvary Memorial Church, Inc., to rezone property located at 2226 and 0 Colonial Avenue, S. W., from IN, Institutional District, to INPUD, Institutional Planned Unit Development District for use as a place of worship. Sheldon Bower, Parker Design Group, Spokesperson, the matter was before the body. 550 Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, June 25, 2014, and Wednesday, July 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) Mayor Bowers advised that inasmuch as the matter had been continued by the City Planning Commission until the next regular meeting on Tuesday, August 12 at 1 :30 p.m., the Council did not have jurisdiction and therefore, a public hearing could not be conducted. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 21, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of JETR, LLC, to rezone a portion of property located at 2141 Dale Avenue, S. E., and the entire property located at 0 Dale Avenue, S. E., from CLS, Commercial-Large Site District, and CG, Commercial-General District, to MXPUD, Mixed Use Planned Unit Development District, and I-1, Light Industrial District, with conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, June 25, 2014, and Wednesday, July 2, 2014. (See publisher's affidavit on file in the City Clerk's Office.) Mayor Bowers advised that inasmuch as the matter has been continued by the City Planning Commission until the next regular meeting on Tuesday, August 12 at 1:30 p.m., the Council did not have jurisdiction and therefore, a public hearing could not be conducted. OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: The Mayor advised that the Petition for Appeal filed by Joyce Epperly, appealing the decision of the Architectural Review Board to deny issuance of a Certificate of Appropriateness for repairs at 437 Washington Avenue, S. W., had been continued from the June 2, 2014 at the request of the applicant. (See Communication dated May 28, 2014 on file in the City Clerk's Office.) T. Jennings Bird, Attorney, representing Ms. Epperley, briefed the Council on the history of the matter, which dated back to December 17, 2012. Pointing out that the matter had been referred back to the Architectural Review Board, Mr. Bird indicated that City Council had given a directive for the ARB and Ms. Epperley to work together to achieve a viable solution that would be a win/win for all parties; unfortunately, the parties have been unable to agree on such a solution. 551 Mr. Bird enumerated three attempts by his client to reach an agreement with the ARB, stating the first was an effort to secure additional funding for the expensive work; commenting that even if the Old Southwest Neighborhood, Inc., had provided funding, it would not have been sufficient enough to complete the work. He said his client's second attempt had been to work with Rebuilding Together Roanoke to receive directed funding, as a benefit to Ray Sears, but Mr. Sears had passed away in November 2013, which negated the opportunity for funding from said source; and thirdly, Ms. Epperley had submitted a modified proposal to the ARB, but it had been rejected. Bill Smith, an area contractor, appeared before the Council and stated that he has been in business in the City of Roanoke since 1982 and had made repairs to some of the houses in the Old Southwest neighborhood, that many of the homes had been repaired with aluminum and vinyl siding. He referred to photographs of houses from 371 Washington Avenue, S. W., to 509 Washington Avenue, S. W., noting that there was no difference in the appearance of the houses. (See documents on file in the City Clerk's Office.) Mr. Bird reported that cost estimates for the materials required to perform the repairs as requested by the ARB would run from $3,000.00 to more than $10,000.00, adding there were no additional funding options available to Ms. Epperly who had limited resources. He reiterated that the matter had previously been remanded to the ARB, with a directive to work together and if no resolution could be sought, appear again before City Council. He asked the Council to reverse the decision of the ARB and to direct the issuance of a Certificate of Appropriateness. Derek Cundiff, Chairman, Architectural Review Board, referred to the ARB report that contained information regarding the original applications of April 2012, the four public hearings, and additional informal meetings. (See copy of report and supporting documentation on file in the City Clerk's Office.) Referring to an earlier comment, Council Member Bestpitch asked if, in his professional opinion, the prior work performed on Ms. Epperly's house had made it weather tight; whereupon, Mr. Cundiff noted two components to the answer, the first being the granting of a Certificate of Appropriateness to repair and fix the concealed gutters, which was an in-kind replacement that did not need approval of the full ARB; however, during the course of those repairs, the contractor had essentially upsold the work and instead of relining the gutters and correcting a moisture infiltration problem, the scope of work had expanded to include wrapping the wood soffits. 552 Council Member Bestpitch asked if wrapping the soffits had made the structure weather tight; whereupon, Mr. Cundiff speculated that when wood is wrapped, it generally is protected from moisture infiltration from the outside of the building, adding that the unintended consequence of such work is air infiltration from the inside that causes moisture to be trapped which may exacerbate any damage that exists. He concluded that the Secretary of the Interior's Design Guidelines for Historic Property suggests that wood, or other existing features, not be wrapped in synthetic, non- breathable materials. Council Member Bestpitch referenced photographs depicting damage to the soffits, and questioned if the damage would likely continue if the wrapping was left in place; whereupon, Mr. Cundiff commented that further damage was possible, but it would be difficult to comment on what might occur in the future. Vice-Mayor Trinkle questioned if the basis for the wrapping was not condoned, water-tight or not, was because of the loss of architectural history; whereupon, Mr. Cundiff replied that some of the molding profiles in the Old Southwest neighborhood were more intricate than others, unfortunately details are lost once those moldings are covered by metal. Vice-Mayor Trinkle referred to photos showing siding once allowed, and questioned if those instances were exceptions that had not been approved; whereupon, Mr. Cundiff replied that it was possible, but typically the ARB adheres strictly to the Secretary of the Interior's Standard for Historic Structures, which is one of the historic guidelines. Indicating that he did not intend to minimize the role of the ARB, any of the rules they follow or the need to be fairly strict in interpretation of guidelines, Vice-Mayor Trinkle thought the Old Southwest neighborhood had been very successful in preserving its character, but questioned if there were times when exceptions should be acceptable. Mr. Cundiff acknowledged that each home was different and each homeowner had different abilities to perform work themselves; however, he emphasized that the ARB had to be very careful to not make arbitrary and capricious decisions while interpreting the guidelines. Vice-Mayor Trinkle appreciated the need for strict enforcement, but also acknowledged that different circumstances exist and questioned if the ARB should interpret the guidelines and if City Council should hear the appeals to ensure the decisions are fair and equitable. The Vice-Mayor pondered if such an approach seemed reasonable in certain instances whereby it is easy to wrap wood features that are not easily noticeable from the street and possibly looked better. Mr. Cundiff pointed out that the ARB reviews over 100 cases per year and it is very rare that ARB decisions were appealed to City Council, pointing out that only four decisions in the previous six years were remanded to the ARB and in each instance, the petitioner had been seeking 553 approval of work that was completed prior to obtaining a Certificate of Appropriateness. He indicated that petitioners were most successful when they consulted the ARB prior to performing the work. Council Member Ferris questioned if any architectural significance had been lost in this particular instance; whereupon, Mr. Cundiff answered that it would be subjective to say whether there was a significant architectural difference. With regard to the decorative molding, Mr. Cundiff said that based on the period of the structure, the detail could be easily replicated, but unfortunately, the work had been done prior to consulting the ARB. Council Member Ferris asked if the only recourse available is to seek financial assistance to remove and repair the wood that is left; whereupon, Mr. Cundiff answered in the affirmative. Since Rebuilding Together had been mentioned as one of the financing agents considered and, as a matter of full disclosure, Mayor Bowers was a non-compensated member of the Board of Directors, but felt his relationship to the organization did not constitute a legal conflict of interest. Council Member Bestpitch stated that much of the synthetic siding used in the Old Southwest Neighborhood was put in place prior to the establishment of guidelines, and if homeowners were maintaining the architectural character of their homes, there would be no need for an Architectural Review Board. He then asked the difference between using vinyl siding on new construction versus covering an existing wood frame structure with vinyl siding; whereupon, Mr. Cundiff stated that the longevity of a newly constructed house does not match a well maintained house in a historic district because old houses breathe; thereby, extending the life of the materials used to construct them. Joel Richert, 415 Allison Avenue, appeared before the Council and stated that she and her husband have been instrumental in preserving the Old Southwest neighborhood. Ms. Richert indicated that she would continue to do her best to preserve the neighborhood's character, architecture and structural integrity. Jan Keister, 817 Marshall Avenue, S. W., appeared before the Council, in support of the ARB decision in this particular case, because the residents in the Historic District want their homes to retain its historic character through the due process with the ARB. She mentioned her involvement in the Old Southwest neighborhood organization that had offered money and contractors to help correct the problem in question. In summary, the residents of Old Southwest and the City of Roanoke deserve to have the historic character of the neighborhood kept in place. 554 Regarding Mr. Bird's earlier reference to an offer of assistance, Council Member Ferris asked Mr. Bird to elaborate on why financial assistance was not accepted; and how much it would cost to repair the house as directed by the ARB; whereupon, Mr. Bird advised that estimates had ranged from $4,100.00 to $10,000.00, adding that one contractor had warned the price may be as high as $20,000.00, depending on the extent of underlying damage. Responding to Council Member Ferris' inquiry as to why she had not accepted the offer for assistance, Ms. Epperly said that Ms. Richert had approached her prior to an ARB meeting and had provided the name and number of a man who could remove the aluminum siding from her home, but no offer for financial assistance was mentioned until the ARB meeting had convened during which time Ms. Richert offered $3,000.00. Ms. Epperly ensured that Ms. Richert had also suggested that all of the metal work be removed, unfortunately, she could not agree to the remove the metal on such short notice. Even with such an offer she could not have the aluminum removed due to the recent rain, pointing out that she had completed the work without reprimand by the Code Compliance Officer who issued the Stop Work Order. Ms. Epperly was grateful for Ms. Richert's offer for assistance, but at the time, she was unable to have the work done as specified by ARB. Council Member Rosen commented that while there is a human side of the issue, caution must be exercised so that a precedent is not set for future instances; and he hoped if Council affirmed the decision of the ARB, that the Old Southwest neighborhood would honor its offer of funding and manpower for the project. Vice-Mayor Trinkle inquired if the funds were still available; whereupon, Ms. Richert responded that the assistance is under the purview of the Board of the Old Southwest Neighborhood, Inc., and other projects may have already been scheduled for funding. Following extensive discussion of the matter, Council Member Bestpitch moved, based on the documents presented, the decision of the City of Roanoke Architectural Review Board on February 20, 2014, be affirmed and no Certificate of Appropriateness be issued as requested in the application filed January 14, 2014, on the grounds that the proposed work was not architecturally compatible with the structures for historic landmarks in the H2 District. Due to the lack of a second, Council Member Bestpitch's motion to affirm the decision of the Architectural Review Board died. 555 Vice-Mayor Trinkle moved, based upon the evidence, testimony and documents presented to the Council at the hearing, the decision of the City of Roanoke Architectural Review Board on February 20, 2014, be reversed and a Certificate of Appropriateness be issued as requested in the Application for Certificate of Appropriateness dated January 14, 2014, on the grounds that the work was architecturally compatible with the structures of historic landmarks in the H2 District. The motion was seconded by Council Member Rosen. Council Member Bestpitch was sensitive to the personal needs and personal situations of properties in the Old Southwest neighborhood, and also to the importance of preserving the architectural details of historic homes; and therefore, he could not vote in favor of the motion to reverse the decision of the Architectural Review Board. Vice-Mayor Trinkle acknowledged that the issue before Council was a difficult one because of the personal and clearly unusual circumstances, adding he would be willing to remove his motion and remand the matter back to the ARB if it had not been a year and a half prior, and if there was a possibility of the parties reaching a compromise; and he thought a decision should be reached for the sake of moving forward. Council Member Ferris noted his disappointment a compromise between the petitioner and the ARB had not been reached, that the lack of compromise was the reason he had not seconded either motions, but if forced to make a decision, based on the standard of review, he would have to vote in favor of sustaining the decision of the ARB. The City Attorney clarified that the motion before the Council was to reverse the decision of the ARB with regard to the January 14, 2014, application, not the original application; and if the motion was supported by a majority of the Council Members, the Certificate of Appropriateness, as Mr. Bird explained, would require that the metal wrap covering the front of the improvement would have to be removed, but the covering on the sides of the improvement would not. Council Member Bestpitch thought Council Member Ferris had precisely explained Council's concern with regard to the matter, and asked if it would be appropriate to table the matter so the petitioner could have the opportunity to go back to the neighborhood, the contractor or whomever to work out an agreement before coming back to a future Council Meeting; whereupon, Council Member Trinkle offered a substitute motion to table the matter until Monday, September 15 at 7:00 p.m., to allow the petitioner an opportunity to seek a resolution to the matter. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, and Price-4. NAYS: Council Members Rosen, Lea, and Mayor Bowers-3. 556 ZONING: Ordinance No. 39887, on second reading, to amend the INPUD Development to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property located at 1809 Franklin Road, S. W., having previously been before the Council for its first reading on Monday, March 17, 2014, read and adopted on its first reading; and laid over, was again before the Council for its second and final reading. (The matter was laid over for its second reading on Monday, April 7, 2014; postponed until Monday, June 16, 2014, and continued until the July 21 Council meeting.) Council Member Rosen called attention his previous Statement of a Conflict of Interest, read into the record with regard to the abovementioned matter, and thereafter, left the meeting.) Council Member Ferris offered the following ordinance: (#39887-072114) AN ORDINANCE to amend Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the INPUD Development Plan to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property identified by Official Tax Map No. 1040102, located at 1809 Franklin Road, S. W. (For full text of ordinance, see Ordinance Book No. 77, page 83.) Council Member Ferris moved the adoption of Ordinance No. 39887-07214. The motion was seconded by Council Member Lea. Maxwell H. Wiegard, Attorney, appeared before the Council in support of Pegasus Tower Company; and shared the following information: 1809 Franklin Road SW 1809 Franklin Road SW View of Site from South • Application: Amendment of Institutional Planned Unit Development (INPUD!. • Two Phases of Development are � Proposed for the Site. • Proposed use is Wireless Telecommunications Tower in Phase I and * an office and'or medical clinic building in Phase H. Barkien Avenue 557 1809 Franklin Road SW View of Site from South 17 Proposed Development Plan _ PINY IdK. ' .' r----.,z,..-. a Vi1' °IT.-.w.. l \y _ `. , ill f ✓ 1./';R any, ; / AiaA !_ asx L1Rr t",•-t 1 4 \ '. .`'iI.N —4. € .; _' t,-. 8 3--t ;t`•-.',.". +..s,sv� 4tea ` �,x a, � .,. a to eaar.%wa.ra--• 11Y"41N._. .\ . }'iil.rft',.., 'L:Y'` / W...• If1.L__ ` OHwLOOYFNTMM.•MAUI •1. r�—_ .m...... i' IsaitrItI�H;' '• --' ! 7470,4746- oaiimwia r r� / otvu rir.run THE ersues�••.- inawaENECn7EOen."t'b�vix nfrraas ^--^- a°° IIMIVAsssruvar^ �- 1�y, .-W �A�(IAi K�:a...r.«.w. ....w.v r:.F.- w.�..Ii '-Y�OC 11O�u lA'fLS O[.I:i.sr....w .....w�.w .,.o'E gene OYR�OA wYY :..:ii Le t '--- ton Details t I .- cat• _ �W`=-='_ 165' Monopole Tower Design. "MU-- • Two Telecommunication Providers:AT&T and nTelos will lease space on the Tower. _ r _ .:z • 50' x 50' fenced. enclosed area around Ef:'i i —, � .°. 1- Tower. i "' "'L. • Evergreen screening trees (minimum of 8' i DEVELOPMENT PLAN tall at planting) on 3 sides of enclosed (L� TOWER ELEVAATON• fI OfRREO COXOntONS I I hiECOwwurnoN�s..nr.. area. u�ncu:v ativ 11:,11 Pc I: ,.. .- -- • ibio ..................................... . . . . . ............................................................... ....................................... . . . . . . . ... ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................. r " r 1 1 1 1 low z y 1ri - r .... . : 1171 =F s ' ,U �1 * > ! . .Q Eu 14114 o u) .f o o f a- • • _ c !- o a :. , S /o . w o "- o . Cl- O Oi, 1 4 • V N '� c c 4, t 1;]'r 4- - k c.) to m U .o o 0 '` .! 7 r • U 3 E cn '— �r• s - ,}JI o > H U a ° o P... 3 . Al 1. . E ■ cn -o o a) al 6 c o J = .� 6 voi ti 0 hIEi: i"d CZ U a J I.)O ,r5 13 ;i'�� 1 e it 1 In mo�7 I O N . N a ''= C ♦ I . -0 Q 0 .6 u) .2) N - w S CO < 6 N 2 'r€ .C N E Go O , U) 2 3 a o cc ' ^ • . LCJ 559 AT&T Existing Coverage 1809 Franklin Road SW Proposed Coverage System , i;-. _ : ow t..4. . 'r .- -4 '. ear• • • • • .6 •• .t . A. ••■ Z • Q • •• . • ' NTELOS AT&T Indoor Coverage with Tower at 165' R"942Pr°P°B'g°" ��y-} r� +40' )! '..r Y y. ' �•/ . :Jr-- A`��y1 .., \ . . - It . .,.....‘ '4%1V.!'' :- -... . .. 4 ; ` fir_,' �' -� 1 ; I , c- ?4y _. t i 1 .... •PiLI 4i ' - .■ i '•+.r'•.'.+ Blue:Deep Indoor Coverage rr i'•,,�•ti,�,•,r Green.Indoor Coverage -, +fir Yellow:Vehicular Coverage Red.Outdoor Coverage Only Analysis Since March,'April City Council Meetings Additional Sites Evaluated Esisthlp Glace of Warship Scr.,.: .-. Aal ray • At suggestion of Council at public hearing. "" P"`°°'°"°"" 11mF w>1 Rar4SW,Rw oYa VADa16 Saint Marx's 1.ut0•re^Chinch 1006 FranYM Road.SW FV.Aoke.VA 24016 evaluated all places of worship and one SecondPre"ie ytn un Cnu- ron 2161iIpN4MAveNre,6W,Roanoke.VA 24018 school located in Old Southwest (or in ninny UMW Methodic Cn:,rcn 3051.640011113141 Avenue SW,Remake.VA 24016 Seim John a Eptv4AP,ll C1°.ch 1 M°utneinAvenue.SW,Roanoke.VA 240,6 close proximity). —,1e—Lod Assembly of lsY• 704604dr.vd Avenue,SW.RoanoA•.VA 24016 • Eleven (11) additional sites evaluated by 'Seim Prude Evangelical and Avform•e 121?MepMAeMV,SW.Roanoke,VA 24016 Crr+¢h both AT&T and nTelos. ----Ca,rol.Q..,..1 n,;-pi;ai,-..-.ri- 419 1ba",mAwrm.•SW ooanok..VA 24016 Seth HMO synayngw p20 Renato..Rued.SW.Rrvtwlu,VA 24016 Feat BIIPl,at C,Wrtn�-�---- 5163'9k••t.$W.Raenoke.VA 24016 MlBh,end Pat Elms',s<naad 12129•Street.SW,Bosnia,VA 24016 560 Recent Community Meetings Planning Commission and Planning Staff Recommendation of Approval • July 10. 2014—Meeting with Old Southwest, Inc. • Unanimous recommendation of Approval • July 15. 2014—Meeting with Neighbors in by the Planning Commission on March 11. South Roanoke. 2014. • Recommendation of Approval by the City of Roanoke Planning Staff. Additional Views of Site Questions 1809 Franklin Road SW View of Site • iF 3 561 1809 Franklin Road SW View from Site Al ALIT 1809 Franklin Road SW 1809 Franklin Road SW View from Site View from Site 1809 Franklin Road SW Photo Simulations View of Site 562 1809 Franklin Road SW 1809 Franklin Road SW INPUD — Phase I — Photo-Simulations INPUD — Phase I -- Photo-Simulations s.. 1809 Franklin Road SW 1809 Franklin INPUD — Phase I — Photo-Simulations Road SW -i�. s' a'.r :d'' ' INPUD — Phase I /� ` . Amnd App . q !t r-c';• Photo- Simulations immaii 1809 Franklin 1809 Franklin Road SW Road SW INPUD — Phase I — Photo-Simulations INPUD — Phase Photo- Simulations 563 1809 Franklin Road SW 1809 Franklin Road SW INPUD - Phase I -- Photo-Simulations INPUD - Phase I - Photo-Simulations 007400, 1809 Franklin 1809 Franklin Road SW Road SW INPUD - Phase I - Photo-Simulations INPUD - Phase I _ , - Photo- ' Simulations ' --.- � w 1809 Franklin Road SW 1809 Franklin Road SW INPUD -- Phase I - Photo-Simulations INPUD - Phase I - Photo-Simulations V VIA 111111111111111-M Ihmo 564 1809 Franklin Road SW 1809 Franklin Road SW INPUD -- Phase I — Photo-Simulations INPUD — Phase I -- Photo-Simulations 1809 Franklin Road SW 1809 Franklin Road SW INPUD — Phase I — Photo-Simulations INPUD — Phase I — Photo-Simulations R03f l RN942 SURROUNDING SITES (See copy of presentation on file in the City Clerk's Office.) Paul Robinette, Radio Frequency Engineer, Velocitel, Inc., and Lamine Diedhiou, Senior Specialist-RAN Engineer, AT&T Mobility, appeared before the Council in connection with the matter, noting that they both have worked on the project and were available to answer questions. 565 Council Member Ferris asked Mr. Robinette if he works for AT&T and if he had any specific interest in the erection of the tower itself or approval for Pegasus to build a telecommunications tower; whereupon, Mr. Robinette answered that he works for Velocitel, Inc., a contractor for AT&T, and he had no financial interest in the telecommunications tower that had been proposed by Pegasus. In response to questions regarding his role on the project, Mr. Robinette answered that initially he was asked to look for sites and to keep track of the process, that his duties involved visiting actual sites to estimate the height and location of potential towers on properties, followed up by Mr. Diedhiou with an analysis to determine if the site would meet coverage objectives. Mr. Robinette stated that while searching for alternative sites, eyes are always kept opened to whether a site would meet radio frequency coverage objectives, and if there would be a real potential for locating an antennae at that site. Referring to Exhibit I, Evaluations of Additional Locations, Council Member Ferris questioned if the locations had been provided or if some had been identified after visiting the area; whereupon, Mr. Robinette indicated the locations had been provided, and after having searched the area, he had determined the list to be comprehensive. Council Member Ferris asked what height had been deemed appropriate to provide the necessary coverage; Mr. Robinette answered that the analysis had been based on the height of existing structures because they were located in an historic neighborhood. Referring to the sites around the athletic fields at River's Edge, Council Member Ferris inquired if said area and the vicinity of Tower's Shopping Mall had been evaluated; whereupon, Mr. Robinette responded in the affirmative. In conclusion, Council Member Ferris asked if any of the alternate sites would fulfill AT&T's objectives for coverage; whereupon, Mr. Robinette, responded that he had been unable to locate any alternate sites that were suitable for coverage. Referring to a coverage area map, Council Member Lea inquired as to where coverage would be improved if the proposed tower was erected; whereupon, Mr. Wiegard advised that AT&T was trying to improve its coverage in the northern portion of South Roanoke, the southern portion of the Old Southwest neighborhood and the South Jefferson Redevelopment area near the Carilion medical school, explaining that the objective for AT&T was to close a gap in coverage and the objective for NTelos was to increase capacity. Mayor Bowers inquired if the 165 foot monopole antennae would provide the amount of coverage needed; whereupon, Mr. Wiegard indicated that the proposed tower would fill the coverage hole. 566 Following up, Mayor Bowers asked if it would be possible to put one antenna on Mill Mountain that would cover the entire City. Mr. Diedhiou advised that one antenna on Mill Mountain would not provide the necessary coverage to the City of Roanoke. He insinuated that one single antenna would pollute the reception for other towers in the City; adding it would be necessary to place antennas throughout the City in order to provide satisfactory coverage as the demand for cell coverage increases. Vice-Mayor Trinkle thought a great amount of effort was being expended for a small amount of increased coverage, adding he had not received complaints about a lack of service, although he was certain the need existed and was concerned that many more tough decisions would face the Council as future antennas were proposed. 4 Vice-Mayor Trinkle encouraged City staff to develop a policy governing cell tower construction and questioned if Carilion Roanoke Memorial Hospital had not been a viable option because of interference with existing antennas. Mr. Weigard advised that the application for the proposed tower had been filed after AT&T and NTelos had determined no other viable solutions, that they had designed the tower to accommodate multiple carriers to help fill-in the gaps in the future. Mr. Weigard pointed out that when the City had adopted its current version of its telecommunications provisions in the Zoning Ordinance, policy decisions, at the time, were designed to allow for fewer towers, which required them to be taller and accommodate collocation of multiple carriers; and he noted the exponential growth of the telecommunication industry over the past several years. He mentioned that the City Zoning Ordinance had a provision that requires towers to be removed within 90 days if technology advances and if they were no longer needed; and City staff had determined the proposed cell tower was consistent with the City's Comprehensive Plan and the City Planning Commission had voted unanimously in favor of the plan as the best available option for Pegasus. He stated that there had been a lot of commentary from the residents of South Roanoke about the need for revisions for the rules governing wireless telecommunications in the City; consequently, Pegasus and others have to play by the rules that are in place at the time they file their application, and he encouraged Vice-Mayor Trinkle to not vote no just to force the issue, but to fairly apply the rules that are in place. Vice-Mayor Trinkle remarked that the rules did not allow for a telecommunications tower to be built on the property in question or it would not have gone before the City Planning Commission; whereupon, Mr. Wiegard responded that the rules for the INPUD District require that the development plan be approved by the City Planning Commission and they had decided the proposed tower was within those rules. 567 Following up, Vice-Mayor Trinkle understood that there are areas that would comply with some of the rules and may not have to come before City Council for a zoning change, pointing out that he thought it was time to review the policy since there was a possibility for many more requests in the future. He said that he would like to see a strategic plan put in place before multiple new poles were placed throughout the City. Asking for clarification, Mayor Bowers inquired if the medical school would be in the new increased coverage zone; whereupon, Mr. Weigard confirmed that it would. Council Member Bestpitch asked if the duties of the AT&T contractors were to determine the coverage area for a tower that was built at a certain height and location; whereupon, Mr. Diedhiou answered in the affirmative. Concerning the duties of a radio frequency engineer, Council Member Bestpitch inquired if technologies other than antennas had been explored to provide the same service coverage. Mr. Diedhiou advised that other technologies exist, but the optimal coverage solution would be from an antenna; otherwise, multiple small cell solutions would have to be utilized, explaining that such units would cover a radius of approximately 600 feet. Council Member Price asked about the possibility of disguising the tower so that it was not so prevalent in the skyline; whereupon, Mr. Wiegard explained that if stealth technology were used at the current location, the antenna would be even more noticeable. He mentioned that during a brainstorming session with planning staff, a flag pole tower had been discussed as an option for the Janette Avenue location, but the idea had been dismissed because it would have been out of scale for the area as well as not blend in well. Referring to the applicant's Development Plan, Council Member Price asked for highlights of the proffers for the antenna design; whereupon, Mr. Wiegard explained that the applicant would be bound to the proffers or would be guilty of a zoning violation, advising the tower must meet Federal Communication Commission (FCC) regulations, must be limited to 165 feet in height, must accommodate four antenna locations to provide for collocation of multiple carriers, the access portion must be sealed to prevent access by wildlife, and the cables serving the antennas must run through the interior of the monopole. Council Member Lea commented that there are many towers already around town and the proposed tower would serve an area where the City had made substantial investments and would substantially increase the service in that area. He noted that the applicant had met the criterion that was in place for telecommunications towers and changes should not be imposed on their application. 568 Mayor Bowers inquired as to the height of the cell tower at Hailey Toyota; whereupon, Mr. Wiegard said that while he was unsure of the actual height, a member of the City Planning Commission had used a computer program to estimate the height of the tower to be 200 feet or more. Following up, Mayor Bowers stated that the height of the proposed tower would be 165 feet and questioned why it could not be 145 feet. Mr. Wiegard responded that during the course of the previous year, coverage maps for towers of varying heights had been submitted and the consultant hired by the City had evaluated the application and confirmed that 165 feet was the height needed for AT&T to meet its objectives. Responding to an earlier comment, Vice-Mayor Trinkle stated that technology continues to change and while there were a number of cell towers in the City, he thought that it would be prudent to prepare for the many more that would be proposed. He suggested that preparation include public input, information about new technology and a plan for location of the antennas. Mayor Bowers called attention to the communications from Alison Blanton, President Roanoke Valley Preservation Foundation, and Princess Moyer, Chair, Roanoke Neighborhood Advocates. (See communications on file in the City Clerk's Office.) The following citizens were recognized in connection with the matter: Barbara Duerk, 2607 Rosalind Avenue S. W., encouraged the Council to update the City Code regarding wireless communication towers, saying there was only one chance to make a first impression, and the proposed tower should not be allowed. (See copy of email dated July 16, 2014, on file in the City Clerk's Office.) River Laker, 631 Allison Avenue, S. W., suggested that a consultant be hired to suggest alternative means of increasing cell capacity without erecting a cell tower, saying that cell towers were bad for the environment. Lynn Hunt, 315 King George Avenue, S. W., noted that thousands of dollars have been spent to brand the City as "Virginia's Blue Ridge" and she further noted that the Franklin Road corridor is becoming a beautiful area. She thought cell towers would be unsightly and she encouraged Council to develop a plan for wireless communication towers. y Jan Keister, 817 Marshall Avenue, S. W., thought the construction of the 01 proposed tower would be detrimental to Roanoke; and asked the Council to not approve the proposed tower and also consider a plan for future applications. 569 Joel Richert, 415 Allison Avenue, S. W., stated that the proposed cell tower was a misuse of the Planned Unit Development concept; and she asked that the tower not be approved. Edith Reese, 3240 Brightwood Place, S. W., cited examples of how other localities have mitigated the impact of wireless communication towers while maintaining reliable service to their residents, tourists and businesses. She encouraged the Council to expand the realm of possibilities for cell service and postpone new towers until such time as the Zoning Ordinance could be evaluated for possible changes. (See copy of comments on file in the City Clerk's Office.) Heidi Ketler, 6683 Mt. Chestnut Road, S. W., shared concerns regarding installation of the proposed cell phone tower and she asked the Members of Council to consider greater direction in the placement of wireless communications towers. Charlie Nave, 1225 3rd Street, S. W., thought it was apparent that NTelos, AT&T and Pegasus would benefit from the proposed tower, but Roanoke would only receive an eyesore. Therefore, he encouraged the Council to vote against the applicant's request. Terry Huxhold, 1125 16th Street, S. E., President, Southeast Action Forum, remarked that Pegasus had approached the Southeast Action Forum about constructing a cell tower in their neighborhood; however, the proposal was rejected by the membership. He encouraged the Members of Council to reject the proposed cell tower as well. Duane Howard, 1221 6th Street, S. E., questioned why Pegasus had initially attempted to place the proposed cell tower in the southeast neighborhood if the current site was the most suitable location; and spoke in opposition of the request. Peter White, 2615 Rosalind Avenue, S. W., encouraged the Members of Council to not allow cell phone towers in the City. Following comments from the speakers, R. Brian Townsend, Assistant City Manager for Community Development, implied that the application had followed the current policy to the letter; and reminded the Council that the proposal for a tower had started in the Janette Avenue Medium Density Residential Zoning District, which was less desirable for a cell tower location and thereafter relocated to its current institutionally zoned or commercially zoned property, pointing out that policy had been followed by finding a more suitable location. He advised that the new location addresses ppm the needs of the carriers, was less intrusive and was consistent with the policy that had been in place for the past 10 years. I' 570 Mr. Townsend further advised that the City had gone even further by hiring a consultant at the request of the Old Southwest neighborhood to ensure that the application was valid in terms of the needed coverage area and the height of the tower before making a recommendation to the City Planning Commission that unanimously approved the application, adding that the request for collocation of multiple carriers on the single monopole was being accommodated by the applicant. He reiterated thought it would be unfair to change the rules before considering the application under the current rules that have been in place for 10 years. Council Member Ferris commented that in 2004 City Council had adopted the Wireless Telecommunications Facilities Policy as an element of Vision 2001-2020, and the proposal had been evaluated in accordance with the policy. He noted that the first objective of the policy was to seek opportunities to collocate on an existing structure when possible, and no other structures such as church steeples were available, emphasizing that the matter had been postponed to allow Pegasus time to report back on other appropriate sites. He said the reason he didn't want to talk to Mr. Wiegard about the matter was because Pegasus has reason to promote the tower and only the AT&T and NTelos engineers can confirm if there is a need for the tower or not. He reiterated that 11 sites had been evaluated by AT&T and NTelos and the sites had either been unacceptable or outside of the coverage area. Referring to the second condition of the Wireless Telecommunications Facility Policy, he noted that the analysis revealed that no other existing towers were available for collocation of equipment; and finally, the third requirement of the policy was that applications should only be approved when no other reasonable alternative exists, and according to the consultant's report, the experts say that a new tower was needed in order to fix the coverage issues. Council Member Ferris insinuated that South Jefferson Street development would benefit from additional cell phone coverage, therefore, he considered increased cell phone coverage as a means of economic development, and was convinced the proposed tower would have the least amount of impact on the surrounding area, and he would vote to approve the application. Questioning the role of the consultant, Vice-Mayor Trinkle asked if the consultant had considered other technologies; whereupon, Mr. Townsend said that the consultant had only been asked to consider if the application is reasonable and if the locality can rely upon the information. Mr. Townsend pointed out that the collocation policy had been included for the purpose of minimizing the number of towers erected in the City by requiring a means for accommodating multiple carriers on the same tower. He further pointed out that one thing that will be hard to control is that different carriers have different objectives in terms of whether they are looking for coverage, meeting load demands, etc., and 571 consideration must be given to the changing demands on each of the providers. He noted that in the earlier policy it was only possible to indicate preferences by land use or location in the City. Mr. Townsend indicated that there had only been six applications for cell phone towers since 2008 with the current application being the seventh, but he acknowledged that with increased demands for data and other cell services; there would likely be an increase in the number of requests. Clarifying a previous discussion he had with Council Member Bestpitch, Mr. Townsend said going back to 1987; all special exceptions in the City Zoning Ordinance have gone to the Board of Zoning Appeals, but in 2005 when INPUDS were put into the ordinance, staff determined that if an applicant came to City Council for approval of the PUD plan, they should not be required to then go before the Board of Zoning Appeals to get a special exception. He noted that a use is by right in a Planned Unit Development zoning area because City Council has approved the use as part of the PUD plan. He stated that other zoning districts do not allow cell phone towers without a special exception from the Board of Zoning Appeals, unless the property was zoned as a Heavy Industrial District whereby there were very few in the City of Roanoke. He summarized that with only one exception, applications for cell phone towers were normally heard by the Board of Zoning Appeals, but the same policy applies in each instance, only the approval steps were different. There being no further questions or additional comments, Ordinance No. 39887- 072114 was adopted on second reading by the following vote: AYES: Council Members Ferris, Lea, Price, and Mayor Bowers-4. NAYS: Council Members Bestpitch and Trinkle-2. (Council Member Rosen was absent inasmuch as he had abstained from voting.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Chris Craft appeared before Council and asked that the Zoning Permit Application process be examined; and called attention to the "Load the Bus" event to collect school supplies at the Valley View Walmart on Saturday, July 26, 2014, from 3:00 p.m. to 7:00 p.m. 572 There being no further business, Mayor Bowers declared the Council meeting adjourned at 10:47 p.m. APPROVED ATTEST: *4e8,A:u;nr1 . ty) Stephanie M. Moon Reynolds, MC David A. Bowers City Clerk Mayor I I I I I 573 ROANOKE CITY COUNCIL-REGULAR SESSION August 4, 2014 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, August 4, 2014, at 9:00 a.m., in the Patrick Henry High School Library, 2102 Grandin Road, S. W, City of Roanoke, Virginia, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended;, and pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers and Vice-Chairman Susanne P. Moore presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-6. ABSENT: Council Member Raphael E. Ferris-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SCHOOL TRUSTEES PRESENT: William B. Hopkins, Jr., Mae G. Huff, Annette Lewis, and Vice-Chairman Suzanne P. Moore-4. SCHOOL TRUSTEES ABSENT: Todd A. Putney, Lori E. Vaught, and Richard Willis, Jr.-3. Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager for Community Development; and Sherman M. Stovall, Assistant City Manager for Operations. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools; Timothy R. Spencer, Legal Counsel; and Cindy Poulton, Clerk to the Board. SCHOOLS: Mayor Bowers welcomed everyone to the meeting and introduced the City's newly-appointed Director of Finance, Barbara Dameron; and School Superintendent introduced the newly-appointed Chief Financial Officer, Bruce Biser; and Assistant Superintendent for Teaching and Learning, Stephanie Hogan. 574 Vice-Chairman Moore expressed appreciation for the Board to have the opportunity to engage with the Council. Items for Discussion: RCPS Plus Program Update Dr. Bishop advised that approximately 2,550 students participated in the 2014 RCPS Plus Program compared to 2,000 students in 2013. She noted that feedback from parents with regard to the program has been extremely positive and students have requested that the program be extended; adding that staff is currently collecting data on the participating students to report out on at the School Board Annual Retreat to be held on Tuesday, August 12. Mayor Bowers inquired if the RCPS Plus Program would continue; whereupon, the Superintendent advised that it would ultimately depend on funding because the program was expensive, but she was hopeful for at least one more year in an effort to have three years of trend data to provide return on investment information to support future grant applications. She further stated that State funds for summer school as well as funds saved on remediation and tutors are used to fund the RCPS Plus Program and added that the Division has already made application for 2015 grant funds. Career and Technical Education Dr. Bishop reported on the eight-year trend of industry certifications for Career and Technical Education students, noting a significant increase in the number of certifications at 972 in 2013 - 2014 as compared to 663 in 2012 — 2013; and further stated by getting students job ready, it is a positive contribution to the students and to the community. Council Member Price inquired as to the number of CTE students and courses for both Patrick Henry and William Fleming High Schools; whereupon, the Superintendent advised that she would forward a report to the Council; and noted the number of CTE students at William Fleming increases each year, and the facility at Patrick Henry continues to meet the needs of both schools. Vice-Chairman Moore pointed out that the school division was ahead of most by introducing a finance course prior to the State's implementation; and Trustee Lewis commented that the new Teacher Cadet Program would be offered at both high schools beginning with the 2014 - 2015 School Year. I 575 Instruction Update Dr. Bishop advised that the Standards of Learning tests were incorporated into the RCPS Plus Program, added that the Division purchased new textbooks for all students to excel in reading and help with preparation for the SOL tests, and noted she was confident that both high schools would be accredited, and stated that last year was very difficult due to the Division not having an Assistant Superintendent for Teaching and Learning. She stressed the importance of preparing students for life after high school and highlighted the 5-5-5 Program, which stands for Five Careers in Five Days for Fifth Graders which was expanded to the PCPS Plus Program and lastly the CCAP Program continues to be a great option for high school graduates to attend Virginia Western Community College for two years at no cost. Graduation Rate Dr. Bishop reported that the on-time graduation rate for last year was 80 percent with this year's rate being 82 percent; the goal for next year is 85 percent with the hope of achieving 90 percent increasing every year. She credited Total Action for Progress (TAP) for assisting students in need of child care. Council Member Bestpitch asked for data on the 18 percent of students who do not complete high school and what initiatives where in place to reach those students; whereupon, Dr. Bishop advised that a variety of factors influenced the 18 percent such as student incarceration, substance abuse, domestic abuse, and parental issues; and that the school division would immediately begin designing a plan of action to address those factors. In response to a comment from Council Member Bestpitch with regard to working with Blue Ridge Behavioral Healthcare to assist students with substance abuse issues, Dr. Bishop replied that she agreed that the collaboration could have a positive effect. Future Funding Dr. Bishop advised that the division has taken conservative measures to curtail spending, optimized federal monies, applied for available grants, and used 21st Century Learning Communities funds to assist with after-school programs. She further advised if the division did not have the fund balance, students would not have the benefits of excellent learning environments and great teachers, and that the division was growing; however, the State's basic aide for average daily membership does not cover the cost of educating the children of the City of Roanoke. 576 Trustee Hopkins acknowledged the Council for allowing the school division to operate a fund balance; whereupon, Dr. Bishop added that she took every opportunity in the community to recognize the support of City Council to the Schools by increasing the previous meals tax and the 40 percent funding formula. Vice-Chairman Moore cited a newspaper article on comments by Governor McAuliffe. Fall Sports Schedules Staff distributed the 2014 Fall Sports Schedules for both high schools. (See 2014 Fall Sports Schedules on file in the City Clerk's Office.) VHSL High School Classification Steve Barnett, Assistant Superintendent for Operations, advised that Patrick Henry High School is currently classified in the 6A South Region, Conference 3, which includes Richmond and the Tidewater area; however, Patrick Henry was previously classified as 5A, but because the school had seven students over the limit, it was moved back to 6A; and stated that schools division appealed the classification to VHSL and the VHSL committee will meet next week to review the appeal, while William • Fleming High School remains in the 4A West Region, Conference 24, which includes most of the Roanoke Valley high schools. In response to an inquiry from Vice-Mayor Trinkle as to changing of Patrick Henry's schedule if the appeal is granted, Mr. Barnett advised that they would play the 6A schedule for this year. Council Member Lea asked if the difference in classifications created scheduling problems with local schools; whereupon, Mr. Barnett advised that it could cause problems because under the current alignment bylaws, schools that are two classes below Patrick Henry, such as, William Fleming would not have to play them. • Trustee Hopkins asked how the other local high schools were classified; whereupon, Mr. Barnett stated that they were classified as 3A and 4A. Council Member Lea asked about the sport program at the junior high school level; whereupon, Mr. Barnett replied that the program was growing and the Division hired a new Middle School Athletic Director, F. L. Slough and he was expected to do • great things with the program. • • • 577 Equity Program Staff distributed copies of the Equity Policy and the Division's Equity Scorecard, and Dr. Bishop advised that the Board members will present the information at both the national and state school board meetings. RCPS Elementary Capacity Council Member Bestpitch commented that it seemed many of the local elementary schools were experiencing capacity issues and asked if modular classrooms and preschool were included in the enrollment; whereupon, Dr. Bishop replied in the affirmative that modular classrooms were included in the capacity statistics and preschool students were included in the enrollment statistics. Council Member Bestpitch suggested that the School Board consider making changes to attendance lines more frequently in an effort to address the over-capacity issue and asked if concerned parents would have an opportunity to enroll their child in a school that was under capacity. Dr. Bishop advised that was not an ideal solution because of the problems with transportation and the Division cannot provide transportation for students who attend a school outside their attendance zone. Trustee Huff commented that Fishburn Park Elementary was a specialty school because of the low amount of children in that community and while it is under capacity, students from all over the City can attend; she added that the School Board reviews attendance zones every five years and just recently completed a review. Dr. Bishop added that projects in the current Capital Improvement Plan will address capacity issues at Round Hill followed by Fallon Park, and Monterey Elementary will receive one of the portable structures from Round Hill to address the student enrollment needs and noted that the classroom square footage is misleading in some schools such as Roanoke Academy because the classrooms were built to accommodate 30 students, but only 10 students occupy it because of special needs. Council Member Bestpitch stated that the increasing enrollment is positive especially since enrollment was projected to decline from 2001; and expressed his concern about the amount of modular classrooms that were still being used. Trustee Huff advised that the School Board and Administration are just as concerned, but the use of the modular units were monitored and have been reduced from 19 sites to three, but it is ongoing effort to eliminate the units. r IMO 578 Dr. Bishop commented that the Division would closely examine the preschool structure, perhaps at Round Hill because they have the land mass, which would serve all kids from across the City. Vice-Mayor Trinkle asked if the renovation at Fallon Park would be a major renovation and address the open space classrooms; whereupon, Dr. Bishop stated the open space classrooms contain air handling issues, and the renovations will be more cosmetic than major and address the space needed in an effort to eliminate the modular units. Council Member Lea inquired about the number of students at Westside Elementary School and the accreditation status. Dr. Bishop advised that Westside is the third largest elementary school and there will be a new administrative team, including two assistant principals, beginning with the 2014 — 2015 school year; and the school is not fully accredited, but the school is well run and it is not believed that its size affected accreditation. City and RCPS Joint Recruiting Efforts Dr. Bishop reported that the school system participated in job fairs and focused on the Historically-Black Colleges and Universities in an effort to recruit qualified minority candidates; thanked Mr. Lea for participating in the recruitment efforts; noted the City Manager will provide a link on the City's website for RCPS to use during the recruiting efforts next spring; and stated RCPS is always happy to have members of Council join in the recruiting efforts. Comments by Council/School Board Trustees: Council Member Lea asked that the data materials be provided to the City Clerk's Office the Thursday before the meeting date, to be included with Council's agenda packet to be reviewed prior to the meeting. Council Member Price expressed appreciation to school personnel for a successful first Youth Summit and stated the summit provided a glimpse of the possibilities to address some of the City's challenges. She further advised that 200 parents and students attended and she looked forward to next year's summit. Trustee Lewis added that about 40 young people participated in discussions regarding domestic violence and she was happy to discuss with the Superintendent what could be done in the schools to better address the topic. 579 Council Member Price concluded that it was great for the students to be able to discuss topics in an open environment. Dr. Bishop advised that the schools expect approximately 652 homeless students at the opening of schools, and recognized Wal-Mart for donating a large amount of school supplies, the Elks Lodge #197 for donating $1,000.00, and many individuals who donated to the division's school supply campaign. She invited the Council to attend the Annual Convocation on Monday, August 11, at 9:00 a.m., and the Back-to-School Extravaganza on Saturday, August 16, from 9:00 a.m. until noon at William Fleming High School. Vice-Mayor inquired if students were offered classes on managing debt and finance in ROTEC in an effort to begin education prior to graduating high school and added that access to dual enrollment courses in high school at no charge was a huge factor and perhaps some of the CCAP retention problems were due to debt issues; whereupon, Dr. Bishop advised that the finance course covered debt management and the Division will have a new guidance director whose challenges will include seeking scholarships and tracking college debt for students. Mayor Bowers recognized Joe Jablonski, Principal, Patrick Henry High School and thanked him for hosting the meeting. Or Board being no further business, Vice-Chairman Moore declared the School Board meeting adjourned at 10:16 a.m. There being no further business, Mayor Bowers declared the Council meeting in recess at 10:16 a.m., to be reconvened in the Council Chamber. At 10:50 a.m., the Council meeting was reconvened in the Council Chamber, Room 450, with Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Members Ferris and Price; and then he called attention to the following items for action: The Mayor recognized the City Attorney's Birthday on August 6. COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 580 Council Member Lea moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Member Ferris was absent)(Council Member Price arrived late.) COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2014 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Member Ferris was absent)(Council Member Price arrived late.) COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter being the performance evaluations of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Member Ferris was absent)(Council Member Price arrived late.) 581 CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property located in the Coyner Springs area of Botetourt County, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Rosen, and Mayor Bowers-5. NAYS: None-0. (Council Member Ferris was absent)(Council Member Price arrived late.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: Roanoke Stormwater Utility — Improving Water Quality through Holistic Stormwater Management The City Manager provided an overview of the Stormwater Utility stating that it has three main goals, to provide additional funding to continue Council's program to reduce flooding in the area through capital projects, secondly to ensure that all federal stormwater requirements are met and avoid fines and third to clean up the rivers and remove the Roanoke River from the federal impaired list. He introduced Dwayne R. D'Ardenne, Stormwater Manager, who highlighted the following presentation: 582 Roanoke Stormwater FY 15 Utility Revenue • FY15 first half Utility fee will be a separate line item on the fall Real Estate Tax invoice. Due date October 5. • Fall Real Estate Tax invoices will be mailed during the week of August 25. • Utility Customers whose Real Estate taxes are paid through their mortgage escrow will likely see a subsequent adjustment in their escrow payments to offset the Stormwater utility fee. • Total FY15 Stormwater Utility Billing: $2.05 Million includes 67 credits totaling $17,247.25. Roanoke Stormwater FY15 Spending Plan Sources: FY15 Transfer From General Fund $1,249,690.00 Stormwater Fees $2,054,146.00 Total Revenue: $3,303,836.00 Administration $180,000.00 Water Quality $400,000.00 Maintenance $1,900,000.00 Operating Capital $400,000.00 Debt Service $319,690.00 Total Expenditures: $3,199,690.00 Reserve $104,146.00 • Administrative: 1 already hired plus 2 new positions; SWU offices and planning. • Water Quality: 1 transfer plus 1 new position; grant projects; pollution prevention projects; outfall surveys; watershed planning; etc. • Maintenance: 18 transfer plus 2 new positions; maintenance contracts; purchase CCTV Van. • Operating Capital: 2 transfer plus 2 new positions; balance available for VDOT Revenue Sharing combine with CIP and VDOT Revenue Sharing match to work on backlog of 228 projects totaling over $78 Million. 583 I Slormwater Utility Dwayne D'Ar;±e,nn Blue Infrastructure Maintenance Capital Improvement Projects(CIP) Water Quality &Floodplain Management ry i...,G:aliy.4;:,'1tSYa:3r!tea• Stormdraln StreetaweePlnq, Maintenance CaD Cleaning, CIP Program CIP Project VADEO 61Ss Permit Floodplain 5 Report Truck Management Management Management •Stormdra)n CCTV •Residential •Current Backlog •Project Design Pubic Education& •SWU Fee Credit Inspections Streetsweeping 228 Projects. Outreach Manuals •Stormdraln Pipe (4X per year) Ape$77.3 Million •Right-Right -Way Maintenance& •Arteriat/Collector •VDOT Revenue Acquisition Process &Public Involvement •FRod Rating&Participation NEIP Rob & Cleaning(219 Mi) Streetsweeping Sharing Program -Development NFIP%Reduction) -Inlet Inspection (I X per month) to 50,50 Match Review Process •Mun c pal Pollution (8664)&Repairs •CBD Sweeping CIP Funding Public Prevention Program 'Watershed Procurement •Environ. mt— Planning •outfaU Inspection (1X per night) -Project IOs, Malt Discharges: -Outlet Surveys&Repairs •CBD cleaning Assessments, Process Eliminate Projects Prioritizations& -Project Mgmt.& Detect&Eliminate .Grant Projects •Dtchlines& •Road debris& Cost Estimates Inspection Planning Division— Drainage Channels dead animal Construction&Post -Minor Construction pickup Development SWM Customer Contact Information., Citizen Service Center—853-2000 Division Main line—853-2676 E-mail:stormwaterteroanokeva.pov 6 0111 . Roanoke Stormwater Communications • Roanoke Stormwater Website: Ideabook, Credit Manuals/ Applications, Impervious Surface, MS4 Permit, Operations, & Historical Information. • Forthcoming letter to all SWU customers week of August 11. • Letter to include one page enclosure with answers to our top 12 Frequently Asked Questions. • www.roanokeva.gov/Stormwater, www.facebook.com/RoanokeStormwater • www.twitter.com/RoanokeStormH2O 584 Roanoke Stormwater Website & Social Media v. 4 .. Roanoke Stormwater 44 221 79 •w. .. ' -' !O'Sp09r ors/tweet • wn t F `-•� 44 lie, • S,o 8 m (See copy of presentation on file in the City Clerk's Office.) Discussion: In response to inquiry with regard to communication with the Environmental Protection Agency (EPA), Mr. D'Ardenne explained that the main communication is through the MF4 permit in which the second iteration started last year, and the City Manager did a good job in keeping the City abreast of the happenings of the MF4 permit. Council Member Bestpitch inquired about the street sweeping schedule and how to increase effectiveness and efficiency in residential areas; whereupon, Mr. D'Ardenne advised that streets are cleaned four times, downtown is cleaned every night and collectors are cleaned once a month. He added that over time the frequency would be increased. Council Member Rosen asked about staffing issues and what the biggest hurdles would be to get the capital projects rolling as quickly as possible and the support needed to overcome those challenges. Mr. D'Ardenne replied that currently the department has a FEMA Project Engineer and hopes to hire two project managers, as well as two additional persons to help with the procurement process and one administrative person through a contract. 585 In response to the Mayor's question of when the first project would be shovel ready and if there were adequate construction companies in the area interested in the work, Mr. D'Ardenne advised that there are projects currently being worked on and another 20 projects in the design phase and that competition is always good and yes there are sufficient contractors. Vice-Mayor Trinkle commended the Stormwater Management Department on the time spent reviewing credits and the fact that staff is willing to do home visits and assessments on reducing the fees with credits. He added that it was positive to promote that friendly service to the public because it is a great service. Mr. D'Ardenne thanked the Council and added that Megan Scott, who did home visits and assessments, was a valued employee. Mayor Bowers asked if there was a checklist of accomplishments that could be shared with the public with regard to the stormwater utility; whereupon, Mr. D'Ardenne advised that the information could be provided. Mayor Bowers thanked Mr. D'Ardenne for an informative presentation; and advised that the briefing would be received and filed. Franklin Road Bridge over NS Railway The City Manager advised that the briefing was a follow-up to the presentation given at the June 2, 9:00 a.m., Informal Session and introduced Philip Schirmer, City Engineer to present the following information: Bridge Program Overview • 117 Bridges, including highway and greenway structures • Asset value > $380 Million • Bridge Safety Inspection -annual and semiannual inspections • Program Goal is to maintain bridges in good or better condition - Safe and Serviceable • Annual Bridge Maintenance - minor repairs and maintenance FY 2015 - 2019 Capital Improvement Program • Planned Debt Issuance $22.7 Million • VDOT Revenue Sharing Match • Franklin Road over the Railroad • Main Street (Wasena) over the Railroad and Roanoke River • Gilmer Avenue over Trout Run • Orange Avenue over Tinker Creek • Route 24 (Dale Avenue) over Tinker Creek • Wise Avenue over Tinker Creek ``. • Walnut Avenue over Williamson Road and Railroad 586 • Hollins Road over Lick Run • Berkley Road over Glade Creek • Cove Road over Peters Creek • Memorial Bridge over the Roanoke River • 13th Street over the Roanoke River • Jefferson Street over the Roanoke River Franklin Road Bridge Replacement • Scope: Bridge Replacement • First phase - Concept Development • Initiated in 2013 • Study of project alternatives • Stakeholder engagement o Old Southwest Neighborhood o Norfolk Southern Railway o Utility Owners (WVWA, AEP) o VDOT o Department of Historic Resources o Valley Metro o Roanoke City Schools • Schedule o Study Phase- complete summer 2014 o Design Phase- Begin Fall 2014 o Construction Phase- Begin 2016 • Budget o Planning Estimate: $15M o 50°/0 local funds o 50°/o VDOT Revenue Sharing match At this point, Mr. Schirmer introduced Ken Butler, National Director for Bridge Services; and Rob Dean, Senior Engineer, AECOM. Mr. Dean continued with the presentation: Bridge Replacement Project Scope: Complete Replacement Schedule: • Study Phase o Corridor Study o Bridge Replacement Study • Design Phase • Construction Phase 587 Corridor Study Goal 41 -- 't- ft_ _ ,t_I try iii.L. ft. If In�aaa.W avrd.' In/-11'a'V.na lane w fa/ I I I Bridge Concept Study Goals S Re pKE •Evaluate Alternative Bridge Cross Sections • Evaluate Bridge Alternatives -- El —Economics firp.RS to try El —Railroad impacts enpkn b Radroae —Traffic impacts during construction Maamroeel�"°"'r"°e°bn [J� —ROW Impacts aesthetic 6 Character E.1 Utility Impacts Impacts b elserld-Way - Coal Effectiveness H -Future maintenance requirements Ow blel a hap.raon Carulrvnbrr Morahan i a _ a. t6 m.• X11,.,,• �' il Project Constraints M' -., ,•Crest vertical profile 4 '\ •Clearances \••Sight Distance •Structure Depth e`er •RR Impacts y 588 pup- Project Constraints 1 wor Vertical Clearance Horizontal Clearance 7 j Tw'7 1 Project Constraints r • Overhead and underground utilities • Existing right-of-way limits • Adjacent economic development sites er t `k i , as,,,,', , , a aR y q\: Traffic Impacts During Construction R.„.,ad • Maintain vs.Detour ry J 1 \.4 589 Alignment and Span Alternatives :;: ._. _ L',;ip,no,;,t Pro Structure Type Alternatives SAO R N KE ly At this point, Mr. Butler continued with the presentation: 590 mit City of Roanoke Franklin Road Bridge over NS Railway August 1.IOt a City of Roanoke Franklin Road Bridge over NS Railway • Bridge Types • Signature Bridges in Urban Environments • Franklin Road Signature Bridge Opportunities When Bridge Form Follows Intended Function BRIDGE TYPE (current practice today) Span Lengths (FT) Conventional Girder (steel & concrete) 100 to 400 Extradosed Cable Stayed 400 to 700 Cable Stayed 700 to 1600 Steel Arches 500 to 1000 Steel Trusses (prior to 1980s) 700 to 1500 Suspension (typically no longer required) 500 to 6500 • Bridge type is simply a function of span length and site specific geometric constraints. ;4$: JO (1600 ft spar)) A euspensdon bridge is•type at bridge In which the deck(the load bearing portion)Is hung below suspension cables on vertical suspenders ...000011414r it" 3 A Corti 591 11 A_°COM ^f AECOM Signature Bridges in Urban Environments The general philosophy that bridge form follows function does not always .apply in Urban Settings where there is an opportunity to: • Design and construct a new Bridge that supports the revitalization of local neighborhoods and the rebirth of the urban neighborhoods by functioning as a grand urban boulevard, a civic gateway, and an iconic symbol of the aspirations of the community in the 21st century. • Where there is a once in a century opportunity to reconfigure the existing facility for better access to urban development areas and to introduce impressive civic architecture that forms a worthy gateway to the city. 592 The challenge is also always the same: how do we create a vision that will be embraced by the community; and at the same time do it within the budgetary constraints of the project. i wasimmisis 3 1 Signature Urban Cable Stayed Bridges IGCOY D.vpn• 1111 e ■ G•.itl.P,.Orr+qv Feral.m0.1 A COM __.:_ _.. ..j.. °� i :yr ' ._. 3. a:.. AECOM N 593 .cirri titon L : 41 re'., Caha 4,4 ,iimmoimpesurw..., A COM 10,0 'Construction 2000 to 2002;671'Long;Maximum Span Length 195'over Active Railroad;Pylons 145'Tall AEECOM Coast Meridian Overpass, British Columbia Deaopn its Construction 2008 to 2010:Maximum Span Length! , 410.feet;11'Deep Superstructure Launched over Active Railroad;2014 USD$80Nsl AZ,COM 594 . . • Construction 2001 to 2003;Maximum Span Length 614-feet;6.6'Deep Superstructure Built in One.Way Cantilever,2014 USD$625/sf n.,.,. AL-TOM Signature Urban Arch Bridges •cce a • • • .. .....:... .......+cur.... ASCOM Truss Bridges • • : 270'span and 57'wide is at kmit of prefabricated Contech trusses Through Truss wit be required possibly with overhead bracing(i.e.pony truss or { half through truss wilt not work at this width end length without bracing) • Fracture critical(non-redundant bad path) ASSCOM 595 Franklin Road Bridge Replacement • First Step is identifying the site specific geometric constraints and defining the controlling roadway geometrics. Franklin Road Bridge Replacement • Restricted superstructure depth of 3.8' over expressway off-ramp • Existing pier falls within railroad tracks (380' span if eliminate) • Skewed piers • 7% grades & short vertical curve • Very tight touch down point over off-ramp and under expressway; possibly can lower ramp to accommodate a 5' max superstructure depth, or use jump span over off-ramp • Extradosed structure type - too deep Franklin Road Bridge Replacement oil 7.lit A COM Conventional Steel I-Girder Bridge 9 feet !Sidewalk mc,c a (3)-11'-0'4eHaYSr Lens B als Ss Sidewalk I Lane AECQM 596 Signature Bridge Concept 1 • d'deep superstructure depth • Pylons 115'above deck AECOM Signature Bridge Concept 240a� rod C L TRACK (TYP, � CL RAMP 220 • 5'to 6'deep superstructure depth Pylons 155'above deck Lismommoomo Signature Bridge Concepts 1 &2 R k. ASCOM 597 Staged Construction • Stage 1-Pylons Constructed Without Irncactina Traffic(12 months) • Stage 2-Existing Bridge Demolition(4 months) • Stage 3-Construct Bridge Abutments&Superstructure(14 months) rft • na 1._ sw r::....,.. AECOM � I Bridge Erection—Similar to East 153rd Street, NY • South Span Built on Temporary Falsework(Accelerated Construction) • North Span Built in Cantilever Using Ground Based Cranes or Progressive Erection from Above aasra 001111 c ' ore 0as001111"""r BEVATION •ax"eI,wr(MI • '���� NAN IOW NE Mil PIN • 111LLLi ��"� 1aN1rt11!rum F>u•.n!ir R(deM9e H•01«'omor.l Al:COM I � Examples of Cantilever Erection • • • A,COM 598 Signature Bridge Concepts 1 and 2 Advantages • Minimal disruption to Norfolk Southern Railroad during bridge erection. • Eliminates pier in middle of railroad tracks. • Single mast pylons are easy to construct and very economical. • Pylons can be completely built with existing bridge in place. • Edge girders are fixed directly to the pylons eliminating the need for bearings. • Semi-harped cable stayed pattern and slender pylons provide good aesthetics. Disadvantages • Bridge requires specialty maintenance and inspection procedures. • Bridge requires specialty contractors and vendors. • Premium cost over conventional 1-girder bridge. • Additional ROW and utility impacts over conventional I-girder bridge. Signature Bridge Concept 3 • • simmarnimmum, , '._ �"x � Al R) CIL RAMP 220 N • 5'to 6'deep superstructure depth • Pylons 170'above deck FrnnNin Ro•tl BrNy R•R4,•manl — r, - - YOM 599 Signature Bridge Concept 3 &cow+ Concept 3—Similar to Boyne River,Ireland A£COY On.gn 4 ib 1e: AECOM Signature Bridge Concept 3 Advantages • Minimal disruption to Norfolk Southern Railroad during bridge erection. • Eliminates pier in middle of railroad tracks. • Pylons up to deck level can be built with existing bridge in place. • Asymmetric cable stay with earth anchors is unique and provides good aesthetics. • Cable stay anchor vaults in approach can be partially constructed with existing bridge in place. 600 Disadvantages • Requires specialty maintenance and inspection procedures. • Requires specialty contractors and vendors. • Inverted Y pylons are difficult to construct and are not very economical. • Wind-shielding is likely necessary to ensure aerodynamic stability. • Premium cost over conventional 1-girder bridge & Signature Concepts 1 & 2. • Additional ROW and utility impacts over conventional 1-girder bridge. Franklin Road Comparative Bridge Costs Bridge Bridge Total Cost Cost Construction BRIDGE TYPE ($/SF) (millions) Cost' Conventional Steel I-Girder 200 S 6.6 $12.0 Extradosed Concept 300 $10.1 $16.5 Cable Stayed:Concept 1 400 $14.1•' $20.0 Cable Stayed.Concept 2 500 $21.5 $27.9 Cable Stayed Concept 3 625 $29.0 $36.2 'These costs include bridge construction and other associated cost for roadway construction,utility relocations,railroad co-ordination.or right-of-way acquisition. Includes cost of conventional approach spans r.enhi,,Road Bridge Rept..men, A:roM Gateway Bridge Alternatives AN KE • Railing • Lighting • Colors • Accents -• Stonework • Texture ICI Te • nu I I 601 Bridge Study Conclusions • Scope: Complete Replacement • Current Planning Estimate: $15,000,000 • Schedule: Construction Phase begins 2016 • Bridge Cross Section: ,,,, s.�...0 Sty. ,1,0.WWW law 13k7W—SW W;i • Bridge Concept: -Conventional girder construction -Enhanced pedestrian and bikeway -Road closed with detour -Reduced ROW and utility impacts -Gateway enhancements -Pier required among RR tracks (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Bestpitch asked if each bridge on the list would be addressed over the next five years as part of the Capital Improvement Program; whereupon, Mr. Schirmer replied in the affirmative and advised that construction would begin for some as soon as next year as well as plans to identify needed repairs for the Wasena Bridge. Council Member Bestpitch further inquired about the Walnut Avenue Bridge over Williamson Road. Mr. Schirmer replied that the bridge was currently under close watch because it is showing signs of deterioration. Mayor Bowers inquired if the Franklin Road Bridge was fairly flat like the other bridges shown in the presentation; whereupon, Mr. Butler indicated that the Franklin Road Bridge has an arch which creates a challenge to accommodate. Vice-Mayor Trinkle asked about the span of the Franklin Road Bridge; whereupon, Mr. Butler indicated that the span would be approximately 270 — 280 feet long in order to eliminate the middle pier and clear the tracks. He added that the span length would be closer to 380 feet long to clear the off ramp as well, because the longer span increases cost and the bridge itself must be larger. For clarification purposes, Council Member Bestpitch asked if the off ramp referred to was the ramp from the 220 expressway, not 1-581, south of Elm Avenue, S. W., and what the current span of the structure was. Mr. Butler answered in the affirmative and advised that it included multiple spans from 40 to 130 feet. L 602 Council Member Bestpitch inquired what if the off ramp was not cleared would there still be a span; whereupon, Mr. Butler indicated that the cable stay structure stops after the tracks are crossed and a more conventional span would cross the ramp, creating a structure similar to what currently exists. Council Member Rosen inquired about the piers being built outside the existing structure and if it will eliminate 12 months of the project; whereupon, Mr. Butler advised that in terms of the conventional bridge it will take 24 to 30 months to build and about 18 months to build the cable stay structure, with a construction schedule savings of six to 12 months. Following additional discussion with regard to the Signature Bridge concepts, Mr. Dean advised that the project would cost approximately $6.6 million for the bridge construction, $12 million adding in the roadway approaches and right-of-way which includes the extradose. Mr. Dean further advised that the extradose was used in urban environments for shorter span signature bridges and seemed appropriate, but the project constraints were too limiting to accommodate the extra dose. He offered his recommendation stating that Concept 1 was the best option and most appropriate for the span arrangements with the lowest pylon height of about 115 feet, it could be built with limited impact to the railroad, and cost would be around $14 million versus $the 6.6 million for the Conventional bridge. In response to multiple inquiries from Vice-Mayor Trinkle, Mr. Dean stated that the Conventional Steel I-Girder Bridge would mimic the existing bridge, but would not contain the girders that rise up above the roadway. He noted that the advantage of the existing structure was the efficient use of steel in the 1930's, but it required the beams to be deep and created challenges for humping over the tracks as well as site distance. He continued stating that at the time it was a good solution, but it is a fracture critical type of bridge with two main girders that do all the work and if one fails the structure has a greater potential to collapse; and added that if the signature type of cable stay construction was not cost effective in this instance, the bridge could still be a gateway crossing emphasizing the structure with the railing type, use of concrete with recessed panels down the length, use of coloring on the concrete and use of lighting to accent the structure. Vice-Mayor Trinkle questioned whether the identified location would be appropriate for a signature bridge and if there were areas in the City identified as major gateways where a signature bridge may be more appropriate; whereupon, Mr. Butler advised that in meeting with the Old Southwest Neighborhood they feel it would be a great entryway into the neighborhood and are appreciative of the historic significance. 603 In response to further inquiries from Vice-Mayor Trinkle, Mr. Butler advised that it would not be feasible to build six or eight signature structures in the next 10 to 15 years so thought must be given, but technology and solutions are available. Following additional dialogue with regard to signature bridges and bridge types, Council Member Rosen commented that it made sense to do the conventional girders as recommended; and asked the City Manager the cost of closing a main arterial bridge in terms of staffing, public safety and redirecting traffic. The City Manager advised that whether it was for one or two 2 years, the first few months people must get used to the rerouting of traffic, but initial costs were difficult to identify and also difficult to measure economic impact and the positive aspect in this instance was there were few businesses in the area to substantially impact. Council Member Bestpitch agreed with the use of conventional girders and suggested that enhancements focus mostly on the railing and lighting and reminded everyone to keep that in mind during overall planning to maintain a compatible look with the redevelopment project as well. Following additional conversation with regard to a conventional girder system and without objection by the Council, Mayor Bowers advised that Council would move forward with the earlier recommendation of the conventional span replacement. The City Manager advised that the project would move forward with engineering design, Phase II and also obtaining public input on the improvements and amenities. The Mayor thanked Messrs. Schirmer, Butler and Dean for an informative presentation and advised that the briefing would be received and filed. (At this point, Council Member Price entered the meeting. (12:07 p.m.) Parks and Recreation Capital Improvements Update Steve Buschor, Director, Parks and Recreation updated the Council on the use of Capital Improvement Plan funding in connection with the Parks and Recreation Master Plan Project and highlighted the following presentation: I. FY 2014 CIP Projects a. Restroom/Shelter Improvements —Wasena, Golden and Smith • Wasena and Smith improvements: Completed • Golden Improvements: Completion Fall 2014 b. Athletic Lighting Improvements • Rivers Edge Park-North: Completed 604 c. Other Park Improvements • Highland Park: o Off Leash Area Improvements: Fall 2014 o Park Drive Repaving: Completed o New 9-Hole Disc Golf Course: Completed • Thrasher Park: Development of New Off Leash Area: Fall 2014 d. Huff Lane and Fishburn Parks, Greenway Restrooms 1. Improvements • Huff Lane Park o Playground Replacement, New Restroom, New Picnic Shelter, Hard-Court Upgrades • Fishburn Park o New ADA Compliant Restroom and Picnic Shelter • Roanoke River Greenway: Two New Restrooms o Piedmont Park o A Location West of Memorial Bridge 2. Process • Phase I: Citizen Input • Phase II: Professional Design Services • Phase III: Construction • Anticipated Completion: Fall 2015 • Countryside Park and Lick Run Greenway Phase III: Completed • Jackson Park Improvements (CDBG Funds): Completed • Carilion Clinic Healing Garden: Completed 605 il. r II. FY 15 CIP Projects OM a. Updated Washington Park Master Plan Needs - $130,000.00 • Citizen Input o Two student meetings at Lucy Addison Middle School o One meeting at Lincoln Terrace Elementary School o A community-wide meeting • Recommendations o New Playground o Trail Fitness Equipment o New Practice Softball Diamond (replacing former practice area) Ms Ino 606 22 10 • 8 6 fi ;: 2 • ApiL b. Park Improvements - $380,000.00 • Parks to be improved include — Perry, Sunrise, Golden, Melrose, Fallon and Bowman. • Upgrading older restrooms and shelters, hard-court upgrades, new picnic shelters, ADA walkways, new drinking fountains, new signage/benches/receptacles/grills, landscaping, lighting and tree canopy improvements. c. Playground Replacement - $400,000.00 • The following obsolete playgrounds to be replaced: o Smith, Sunrise, Melrose, Golden, Bowman, Lakewood, Perry and Highland. d. Design of Rivers Edge Park/North - $90,000.00 • 2013 Parks and Recreation Master Plan Recommendations o Two new multi-purpose synthetic athletic fields. o Additional elements to be determined. • Actions for FY 15 o Complete Design, Engineering and Cost Estimating for Rivers Edge Park North o Schedule both Stakeholder and Citizen Input Sessions o Council to Approve Final Plan and Phased Development o Construction in Future CIP Funding Cycles Mb 607 I - T 1 t' 1 ... -_ • M I / •FY1015 t •FY 2014 �fawsp;.M \ 111,44,1...... 'Y • • - � Bw n P+.M r / A • h.NUnplEn Pr P∎rty PM .ewrf. .) f P.M •11::PYFpwwe .4);_,„5;-. 1 3" W.tw taros`, . +OalOtn Puk LM fOd PMO►UFVwee� j y. /�.WYiPO-r. - -NY.. f t "\ . PM. 4- i (See copy of presentation on file in the City Clerk's Office.) Discussion: In response to an inquiry from Vice-Mayor Trinkle with regard to the design of Rivers Edge Park North, Mr. Buschor advised that the design would include a circulation path through the center, a passive recreation area to accommodate shelter houses and p"" restroom facilities, a plaza where people can gather and perhaps a fountain structure in the corner near Reserve Avenue and Jefferson Street. rr 608 Vice-Mayor Trinkle commented that the hope is to attract regional competition and tournaments because of the amount of athletic fields grouped together. Council Member Lea commented that many neighboring communities have focused on softball and baseball fields, whereas the City has a need for rectangular fields for football, soccer and lacrosse which are really driving athletics within the community. The Assistant City Manager for Community Development reminded the Council that the amount of funding per year was reduced for the next couple of years for the Park and Recreation Master Plan to provide additional funding for the schools and train culvert. Mr. Buschor explained that there was a group that reviewed the priorities for the department for community betterment, to explore sponsorships and raise money to build fields. He added that the group was like a foundation that has currently identified River's Edge Park North as their target project and once that project up and running the focus would shift to other priorities within the community. Council Member Price inquired about the timeline for the projects to be completed in 2015; whereupon, Mr. Buschor replied that he would work with the planners to put together a calendar. The Assistant City Manager for Community Development interjected stating that the playgrounds would hopefully be replaced all at once and projects funded in Fiscal Year 2015 would begin this year, but the more complicated projects that involve design would begin in early Fiscal Year 2016. Council Member Price noted the community input with regard to the Washington Park Master Plan; whereupon, Mr. Buschor advised that the community indicated the need for a softball diamond and mentioned the possible partnership with the schools on the project to maximize the use of funds and Lucy Addison could make it like their own for use during the softball season. The Assistant City Manager for Community Development inquired where on the timeline was the construction of the Countryside Park restroom facility. Mr. Buschor indicated that the restroom facility would be built soon, but was not included in the Fiscal Year 2015 funding. Council Member Bestpitch commented that the park had received so much activity in a short amount of time; whereupon, Mr. Townsend indicated that before a timeframe could be secured, the soccer group's project needed to progress in order to be in a better financial position to accelerate that restroom facility, but it had been roughed in for further construction. 609 Mayor Bowers expressed concern for the lack of seating at the overlook at Mill Mountains Smith Park and mowing in the Bennington Street neighborhood. Mr. Buschor assured the Council that he would look into those matters and respond back to the Council. Mayor Bowers thanked Mr. Buschor for the presentation and advised that the briefing would be received and filed. LEGISLATIVE COMMITTEE-CITY COUNCIL: Council Member Rosen called attention to a legislative matter with regard to the Marketplace Fairness Act and explained that it has been proposed in the Senate to combine the Marketplace Tax and the Internet Tax Freedom bills providing the Internet Freedom Act be extended for 10 years which is not what the House of Delegates would prefer, but if the internet Freedom Act Tax is not acted upon it expires and localities will begin taxing for subscription services. He recommended that upon the concurrence of Council, the City Manager would draft a letter to be sent to the Delegation and Senators encouraging them to support the compromise bill and asked that the entire Council review the letter prior to signature. Without objection from the Council, the City Manager was asked to draft a letter to be sent to the Virginia House of Delegates and Senators encouraging them to support the compromise bill and that the entire Council will review the letter prior to it being signed. At 12:45 p.m., the Mayor declared the meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of the Council in attendance. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen and Mayor David A. Bowers-7. ABSENT: None. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kelvin Edwards, Pastor, Court Street United Methodist Church. 610 Mayor Bowers called for a Moment of Silence in memory of the Honorable M. Caldwell Butler, Former Virginia Congressman, who passed away on Tuesday, July 29, 2014. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-PARKS AND RECREATION: The Mayor recognized City staff and City sponsors in connection with the Sheryl Crow Concert on Thursday, July 31 in Elmwood Park. The City Manager commented that the Sheryl Crow concert was a complete success as the first top of the line outdoor concert here in Roanoke, with thousands of people in attendance at the new amphitheater. He thanked the many City employees, employees of Downtown Roanoke, Inc., and the Jefferson Center who worked behind the scenes to ensure the concert was indeed a success. Several Council Members concurred in the recognition of City staff in connection with the Sheryl Crow Concert in Elmwood Park. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and spoke with regard to the cell tower matter that was previously before the City Planning Commission. She advised that the City Code was not enforced and due diligence was not followed with regard to the matter. (See copy of written remarks on file in the City Clerk's Office.) Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke about past actions by the administration in connection with his dismissal from employment with the City. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for public hearing from the City Manager. He noted that Item C-3 was amended. 611 MINUTES: Minutes of the regular meeting of Council held on Monday, Monday, April 7, 2014; Monday, April 21, 2014, recessed until Thursday, April 24, 2014; and Monday, May 5, 2014, recessed until Monday May 12, 2014, were before the body. (See Minutes on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Members Price and Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of City-owned property located at 802 Wiley Drive, S. W., to Anstey Holdings, LLC, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Price and Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. EASEMENTS-CITY OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Verizon Virginia, Inc., for an approximately 49 square foot easement, but in no event greater than 64 square feet, located on City-owned property at 0 Orange Avenue, N. E., was before the body. (See communication on file in the City Clerk's Office.) 612 Vice-Mayor Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Price and Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City Clerk advising of the resignation of Scott Tate as a member of the Roanoke Neighborhood Advocates, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Members Price and Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. OATHS OF OFFICE-ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION-ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMISSION Report of qualifications of the following individuals were before the Council: The Honorable David A. Bowers as an elected official representative of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2017; and Robert Leftwich as a City representative of the Roanoke Valley Regional Cable Television Commission for a three-year term of office ending June 30, 2017. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) 613 Vice-Mayor Trinkle moved that the report of qualifications be received and filed. The motion was seconded by Council Members Price and Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: POSTAL SERVICE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday August 4, 2014 at 2:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to consider a proposed lease of approximately 5,709 square feet of space, including the mezzanine area, on the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., to the United States Postal Service (USPS) for the operation of a downtown post office branch, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, July 28, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a lease agreement with USPS for approximately 5,0709 square feet of space in the Church Avenue Parking Garage, located at 101 Church Avenue, S. W., for a period of five years, commencing August 9, 2014 and ending August 8, 2019; execution of Amendment No. 1 to the Management Agreement dated August 9, 1994, between the City of Roanoke and Hall Associates, Inc.; and authorization to take such actions and execute such documents as many be necessary to implement, administer, and enforce such lease, approved as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following ordinance. (#40008-080414) AN ORDINANCE authorizing the City Manager to execute a lease agreement between the City and the United States Postal Service for use of approximately 5,709 square feet of City-owned property, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., Roanoke, Virginia, for the operation of a downtown post office branch, for a five year term, upon certain terms and conditions; authorizing the City Manager to 614 execute Amendment No. 1 to Management Agreement dated August 9, 1994, between the City of Roanoke and Hall Associates, Inc.; authorizing the City Manager to implement, administer, and enforce such lease; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 97.) Vice-Mayor Trinkle moved the adoption of Ordinance No. 40008-080414. The motion was seconded by Council Member Rosen. Council Member Bestpitch commented that he would be willing to consider a reduction in rent for the Church Avenue Branch if the postal service would consider keeping the mail processing center on Rutherford Avenue, N. W. Council Member Rosen commented that the lease has been under a management agreement for 20 years with Hall and Associates and asked if at this point, the management and maintenance will be managed in-house to avoid paying management fees; whereupon, the City Manager replied in the affirmative. There being no additional comments by the Council Members, Ordinance No. 40008-080414 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. PETITIONS AND COMMUNICATIONS: VETERANS: Mark Smoot, Air Force Veteran, appeared before the Council and spoke with regard to the recognition of military and law enforcement canines, read a written statement about a canine war hero and urged the Council to host a Canine Veterans Day in recognition of military working dogs everywhere, past and present. (See copy of remarks on file in the City Clerk's Office.) Council Member Bestpitch commented that it was a privilege and honor to serve as the City's representative to the Vietnam War Commemoration Committee which is currently planning events for 2015 through 2017 and has been designated as the 50th Anniversary Commemoration of the war in Vietnam. He vowed to keep in touch with Mr. Smoot and find a way to include the canine recognition in some of the ceremonies to begin in 2015 and run through 2017. Without objection by the Council, Mayor Bowers thanked Mr. Smoot and advised that the presentation would be received and filed. 615 BUDGET-GRANTS-VICTIM WITNESS PROGRAM: The Commonwealth Attorney submitted a written communication recommending acceptance and transfer/appropriation of funds for the Victim/Witness Program Grant; and a communication from the City Manager concurring in the recommendation. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40009-080414) A RESOLUTION authorizing acceptance of a Victim/Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 98.) Council Member Ferris moved the adoption of Resolution No. 40009-080414. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. Council Member Ferris offered the following budget ordinance: (#40010-080414) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 99.) Council Member Ferris moved the adoption of Budget Ordinance No. 40010- 080414. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. 616 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: Public Art Work Plan for Fiscal Year 2015 Susan Jennings briefed the Council on the Fiscal Year 2015 Public Art Plan and Implementation. She highlighted the following presentation: Public Art Work Plan FY 2015 • AIR in Elmwood — Place up to ten temporary artworks on the pads on the Elmwood Art Walk for a period of 18 months. • Painted Rain Barrels — Temporary public art project in collaboration with Roanoke City Schools and Storm Water Management Office. • Big Bellies in Southeast — Hire artist to wrap two units in same style as others for Belmont Neighborhood. • Art on the Bus — In partnership with Ride Solutions and Valley Metro place images works from the City collection on buses. It will include a "writer on the bus" program. • Purchase at least two works to add to the Regional Collection. • Conduct Ongoing Maintenance of Public Art Collection. Overview • The Roanoke Arts Commission (RAC) approved these projects at their monthly meeting on July 15. • The major project for FY 2015 will be to place art on the Art Walk in Elmwood. • Several smaller projects will be produced in partnership with other organizations. • The RAC has ongoing maintenance responsibilities following the Conservation Study completed in 2012. Elmwood Park Art Walk • The RAC approved small projects for FY 2014 so the Percent for Art account could build. • We now have the budget to produce AIR (Art in Roanoke) in Elmwood. • It would be like the other two temporary exhibits but the work would be concentrated on the Art Walk. • Theme — `The Natural City" • Pieces would stay in place for 18 months. • Pieces could be purchased for permanent display as in previous shows. 617 Previous AIR Pieces `s iiffriR;tlT• • m rt' J Painted Rain Barrels • The Public Works Department suggested this project which they saw in another community. • A dozen rain barrels are being donated by Landscape Supply Inc. • Fishburn Park Elementary School students will paint the barrels in environmental themed designs. • Images will be placed on the Public Works and RCPS web sites. • The barrels will be given away to individuals or businesses who write a short description on how they will use it to be more environmentally conscious. 618 Examples from another Community IL ma )i • Big Belly Trash Units in Southeast Roanoke • The Belmont Neighborhood Association has received a grant to purchase and wrap two units. • The RAC will hire an artist to design the wraps in the same style as the previously wrapped units. • This will be the RAC's first public art project in this neighborhood. Neighborhood Locations of Current Units Where are the solar powered trash bins? Nampa•1UM McDowell 4 711 11:111:M 11:1Mt 1 h Patterson{13tM Dattarfon _ g 130 111 [1el11u111tt{atl ClevalanJ/13th lyln{Mafana SO{Mountain I r � L. 619 Big Belly in Wasena ' r 4r __ , as n' _ I. e t ho na w m � � a Ill � Q to 1. , N :!i' igi, 1 ■ ak Art on the Bus — • Through a partnership with Ride Solutions and Valley Metro up to four buses will display works in the City Collection. • A "writer on the bus" element will be included where an honorarium will be offered to produce written works while riding several bus routes. Art on the Bus 1 milk I . J 00 _ t4 LI t i R I .... 620 -- _ - — r.. , ■rylrk ,„ls,,, ...... i. k s.. + , L.,.. 4 , J,ft / ,. ,:,1 s, a„....irk . sit ,c � ( �: ,:,,,,,,. , ., ,, _ .. li 4'14 it Ahli The Collection Now Contains over 90 Works by Regional Artists k ►�w e 1011 iar,:ACI, .1.' ,.1,.' 111. if 1111 - t v; t4....; :..13'. tit Mg 1W r 4i I" ;IP . z� , --s., .Y a,_ 1 w t ...._ , f . }, t ,,\ ` , � K, 1 131. '°"'m `' 621 Purchase of Regional Art • In FY 2014 gaps in the regional collection were identified and a policy was established to guide the RAC in purchasing regional art. • Three pieces were added to the regional collection in FY 2014. • The RAC will dedicate up to $5,000 with a goal of purchasing 2 works by regional artists in FY 2015. Total Percent for Art Budget for 2014 • Total in Percent for Art Account - $150,000.00 • FY 2015 Expenses o AIR in Elmwood $60,000.00 o Painted Rain Barrels $2,000.00 o Big Bellies $1,200.00 o Art on the Bus $5,000.00 o Purchase Regional Art $5,000.00 • Total FY 2015 Expenses $73,200.00 • RAC strives to keep a minimum of $50,000.00 in the account for collection maintenance purposes. The Roanoke Arts Commission • Thank you for your support of the Public Art Program (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Bestpitch inquired about the status of the sculpture celebrating recycling in front of the former Cycle Systems facility; whereupon, Ms. Jennings advised the Brenner family owns the piece, it has been dismantled and she has met with the artist, Adam Cohen to get a cost to revive it, reassemble it and find a location for it. She further advised that the Brenner family was attempting to locate information on the art work because they are interested in donating the piece to the City and the artist says it may cost upwards of $20,000.00 for reassembly and revitalization. Council Member Bestpitch commented that he was interested in hearing the recommendation of the Roanoke Arts Commission and again suggested that the Arts Commission look into the area at the rear of the Main Library which is currently bare concrete for a potential art project and perhaps involve school students or invite Cheryl Foster wo did the Market Building mosaics to return. Lastly, Ms. Jennings mentioned that Betty Branch's piece, Once Upon A Child, that was in the entrance of the Main Library had been dismantled. 622 Mayor Bowers expressed appreciation to Ms. Jennings and advised that the briefing would be received and filed. ITEMS RECOMMENDED FOR ACTION: PUBLIC ART PLAN: The City Manager submitted a written communication recommending approval of the Public Art Action Plan for Fiscal Year 2015. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40011-080414) A RESOLUTION approving a Public Art Action Plan for FY 2015. (For full text of resolution, see Resolution Book No. 77, page 100.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40011-080414. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS-EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the FY 2013 Supplemental Local Emergency Management Performance Grant from the Virginia Department of Emergency Management (VDEM) to enhance the current Emergency Operations Center functions and other much needed improvements. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40012-080414) A RESOLUTION accepting the FY2013 Supplemental Local Emergency Management Performance Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 101.) 623 Council Member Rosen moved the adoption of Resolution No. 40012-080414. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. Council Member Rosen offered the following budget ordinance: (#40013-080414) AN ORDINANCE to appropriate funding from the Virginia Department of Emergency Management (VDEM) Emergency Performance Grant for the purpose of enhancing the Emergency Operations Center (EOC), amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 102.) Council Member Rosen moved the adoption of Budget Ordinance No. 40013- 080414_ The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANTS-FIRE—EQUIPMENT: The City Manager submitted a written communication recommending acceptance and appropriation of the Rescue Squad Assistance Fund (RSAF) Grant from the Virginia Department of Health, Office of Emergency Medical Services, to purchase equipment and supplies for use by the Fire/EMS Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40014-080414) A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 102.) 624 Council Member Rosen moved the adoption of Resolution No. 40014-080414. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. Council Member Rosen offered the following budget ordinance: (#40015-080414) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 103.) Council Member Rosen moved the adoption of Budget Ordinance No. 40015- 080414. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. ENCROACHHMENTS-STREETS: The City Manager submitted a written communication recommending approval of an encroachment permit from RRI/Trolley Barn, LLC, to construct private improvements within the adjacent right-of-way of Walnut Avenue, S. E., in connection with "THE BRIDGES" Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40016-080414) AN ORDINANCE allowing an encroachment requested by RRI/Trolley Barn, LLC ("RRI"), a Virginia limited liability company, one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), of certain private improvements to be constructed in the public right of way adjacent to property designated as Official Tax Map No. 4030305, located along Walnut Avenue, S. E., in Roanoke, Virginia, in connection with Phase 2 of the Project, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 104.) 625 Council Member Rosen moved the adoption of Budget Ordinance No. 40016- 080414. The motion was seconded by Vice-Mayor Trinkle. The City Attorney advised that the forward slash in RRI/Trolley Barn, LLC was inadvertently omitted in the report, but was correctly listed in the ordinance. There being no questions and/or comments by the Council Members, Ordinance No. 40016-080414 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. ENCROACHMENTS-STREETS: The City Manager submitted a written communication recommending approval of an encroachment permit from RRI Apartments I, LLC, to construct "private" street lights within the adjacent right-of-way of Old Whitmore and Old Woods Avenues, S. E., in connection with "THE BRIDGES" Project. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following ordinance: (#40017-080414) AN ORDINANCE allowing an encroachment requested by RRI Apartments I, LLC, a Virginia limited liability company, ("RRI"), one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), of private street lights to be constructed by RRI into the public right of way adjacent to private properties designated as Official Tax Map Nos. 4040403, 4040404, 4040405, 4040406, 4040407, and 4040408, located along Old Woods Avenue, S. E., and/or Old Whitmore Avenue, S. E., in Roanoke, Virginia, in connection with Phase I of the Project, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 107.) Vice-Mayor Trinkle moved the adoption of Ordinance No. 40017-080414. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. 626 ENCROACHMENTS-CITY PROPERTY: The City Manager submitted a written communication recommending authorization to amend and reordain Ordinance No. 39926-050514 by removing the requirement in Paragraph 4 that the property owner list the City of Roanoke, its agents, employees, and assigns as additional insured; requiring the property owner to have any contractor that performs work related to the encroachment to provide general liability insurance coverage and list the City, its officers, agents, employees, and volunteers as additional insureds; and providing the property owner with an additional 90 days in which to comply with the terms of the ordinance. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#40018-080414) AN ORDINANCE amending and reordaining Ordinance No. 39926-050514, which ordinance authorized the encroachment of a retaining wall into the public right of way from property owned by Linda Thompson, located at 2916 Hollowell Avenue, S. W., Roanoke, Virginia (Official Tax Map No. 1650917), by the addition and removal of certain insurance requirements stated in Paragraph 4 of said Ordinance, required of Ms. Thompson as a condition to authorization of the encroachment, upon certain terms and conditions, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 109.) Council Member Lea moved the adoption of Ordinance No. 40018-080414. The motion was seconded by Council Member Rosen. The Assistant City Manager for Community Development offered background information with regard to the matter stating that there was previously a wall on the property that had to be removed because of work on a sewer line, the encroachment was to allow the replacement of the wall, but the only way to reconstruct the wall was to have it encroach in the public right-of-way. He further stated that in the two previous encroachments the City must be indemnified and listed as additional insured and in a residential application, the home owners insurance was reluctant to do that, so the City Attorney removed that requirement and substituted for another requirement. The City Attorney noted that Ms. Thompson must still indemnify the City and is required to carry property owners insurance of $300,000.00, but the insurance will not list the City as additional insured and the contractor shall maintain insurance and list the City as an additional insured. Council Member Rosen inquired about the level of difficulty to fulfill the requirements; whereupon, the City Attorney that it should not be difficult at all and the City's Risk Manager and an outside consultant reviewed the matter and approved it. 627 111 Mr. Rosen further inquired about the large piles of dirt on the very narrow street, the loss of four parking spaces and when the work would be completed and the street reopened; whereupon, Mr. Townsend replied that Ms. Thompson was not in violation because the amount of dirt disturbed was under 2,000 square feet and by adoption of the ordinance it allows for plans to be submitted to issue a permit for the wall to be reinstalled, but ultimately the timeline is unknown. Council Member Rosen commented that he was sympathetic to the matter, but the neighbors had been dealing with the large dirt pile and loss of parking for quite some time and encouraged Ms. Thompson, given all the constraints on the narrow street, to get the work done as rapidly as possible. Mr. Townsend advised that he would notify all parties involved including the residents of the time frame for the project once finalized. There being no additional questions and or comments by the Council Members, Ordinance No. 40018-080414 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. pi NAYS: None-0. CITY CODE-PARKS: The City Manager submitted a written communication recommending an amendment of the City Code to include Preston Park to the list of designated park facilities where alcoholic beverages may be possessed and consumed under certain rules and conditions. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40019-080414) AN ORDINANCE amending and reordaining Section 24-97, Possession or consumption of alcoholic beverages, of Article IV, Parks, of Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended. (For full text of ordinance, see Ordinance Book No. 77, page 115.) Council Member Ferris moved the adoption of Ordinance No. 40019-080414. The motion was seconded by Vice-Mayor Trinkle. 628 Wendy Jones, Executive Director, Williamson Road Area Business Association (WRABA), 4804 Williamson Road, N. W., appeared before the Council and spoke in support of the amendment of the City Code, advising that the Association needed a main event venue; that Preston Park was a great park that deserved to be showcased like other City parks. She referenced a letter of support from a neighborhood watch group and the verbal support of the Greater Huntington Court Neighborhood Watch. Lastly, Ms. Jones called attention to a Flag Retirement Ceremony event to be held at Fire Station No. 3 on Veteran's Day and extended an invitation to invited Mark Smoot and his canine. Helen Trenor, 3343 Preston Avenue, N. W., appeared before the Council and stated that she had no objection to the consumption of alcoholic beverages in Preston Park, under certain circumstances. John Leftwich, President, Williamson Road Area Business Association, 4804 Williamson Road, N. W., appeared before the Council in support of the amendment and advised that the goal of the Association is to bring more people to the Williamson Road area to support the businesses and attract new businesses by introducing the area through festivals and various events. Following comments from speakers, Council Member Lea asked for clarification of the definition of alcoholic beverages possessed and consumed as defined in the City Code, and expressed his struggle to understand how alcohol enhances a neighborhood. The City Manager advised that currently the City Code authorizes the City Manager to issue a permit for the sale and consumption or possession of alcoholic beverages at any park in the City, with beer and wine being available for purchase by event attendees, but the applicant must first comply with the regulations of the Virginia Department of Alcoholic Beverage Control Board (ABC). The City Attorney added that in this particular instance, the application is limited to nonprofit organizations only, that a for-profit organization could not apply for or receive a permit to possess or consume alcoholic beverages in Preston Park at any time. Council Member Lea referenced receipt of emails and a petition signed by 70 residents of the Preston Park neighborhood who were in opposition of the amendment. He called attention to the vibrancy of the neighborhood, noting that James Breckinridge Middle School and Preston Park Elementary School both were located in close proximity of the park. He further stated expressed concern in terms youth that drop out of school and the substance abuse problem the school system was currently facing; and how the use of alcoholic beverages in said community could enhance the neighborhood concerns. He suggested that Council hold a public hearing to allow the citizens an opportunity to be heard regarding (See copy of petition on file in the City Clerk's Office.) 629 Council Member Bestpitch commented that this particular code section was added to the City Code in 2002 or 2003 and Subsection 2 indicates which parks and venues can be used by nonprofit organizations only and which venues can be used by anyone, including nonprofit organizations; and in this instance, it would apply to limited events that would have to be approved by the City Manager, who would not approve any event during school hours or such times when children are participating in activities at either school. He pointed out that approval from the ABC Board is also required and the license restricts patrons to an area that is designated with temporary fencing, while requiring the patron to wear a wristband must be removed upon exiting the designated area. Council Member Bestpitch was of opinion that the concerns may be unwarranted; and stated that having been approached by a restaurateur wanting to host an event along the greenway, he brought the matter before the Parks and Recreation Advisory Board and the Roanoke Neighborhood Advocates to reach out to the neighborhoods and to examine parks that might be appropriate to add to the list of available venues for use by either for-profits or nonprofits. He added that he anticipated input soon and thought a briefing could be scheduled for the October 9, Informal Session at 9:00 a.m. Lastly, he expressed concern in singling out one park when the process of reviewing all City venues had begun, and he was unsure if the concerns expressed on the petition were justified. Council Member Ferris asked when the events were to occur; and who the entity would be submitting application to the City Manager and ABC Board for permission; whereupon, Ms. Jones advised that the events were planned for November 2014 and May 2015 and that the Williamson Road Area Business Association would be the entity submitting both applications. In response to an inquiry from Council Member Ferris with regard to the authority of the City Manager to limit the areas where alcoholic beverages could be consumed within the park, the City Attorney advised that Section 24-97(b)(4) states, "the City Manager shall designate, in writing the time and place, where alcoholic beverages shall be possessed, consumed and distributed or sold within the designated park facilities." In addition, Subsection 5 states, "no city alcohol permit shall be issued which shall allow the possession or consumption of alcoholic beverages after 12:00 a.m. (midnight), or the distribution or sale of alcoholic beverages forty-five (45) minutes prior to the required cessation of the event for which the permit is issued." Council Member Ferris further inquired if presently the application process was limited to nonprofit organizations only, and if it would permit for a citizen a beer for consumption in Preston Park; whereupon, again the City Attorney replied that currently the application was limited to nonprofits only and no citizen at any time is permitted to C bring an alcoholic beverage into any City park; furthermore, the licensee would be responsible for anyone with an alcoholic beverage on the premises, even if it is an unauthorized alcoholic beverage. i 630 Noting that applications must receive approval from both the City Manager and ABC Board, Council Member Ferris asked if the ABC Board would accept public comment from citizens in opposition of a license being issued. The City Attorney replied that his office, the Chief of Police and other offices within the City, receive notice of restaurants and other facilities applying for a one-time event alcohol license and there is a 30 day comment period with regard to such applications. Council Member Ferris asked if any City schools or recreation centers were considered a part a City park; whereupon, Mr. Townsend replied that schools and recreation centers were considered separate entities with a City park. As a follow-up question, Council Member Lea asked why the School Superintendent was asked for comments if there were no objections. The City Manager indicated that he spoke with the Superintendent mainly because Preston Park Elementary was located across the street from the park and the School Division was a stakeholder in that area. Council Member Lea expressed his disappointment that the Superintendent of Schools had no objection; and he reiterated his struggle to understand how consumption or possession of alcohol enhances a community. R. Brian Townsend, Assistant City Manager for Community Development, insinuated that the alcohol consumption within the park would be self-contained, barriers would be constructed and once patrons purchased the alcohol, it must be consumed prior to leaving the designated area, adding no purchasing and consumption of alcoholic beverages in the park would be allowed. Council Member Price asked if other venues had been explored in addition to Preston Park; whereupon, Mr. Townsend replied no, and continued that the Park was the only venue brought to the attention of the Administration. He pointed out that there are no significantly sized public parks adjacent to the Williamson Road Corridor that was self-contained on its own parcel of land. Ms. Jones added that Preston Park was the most logical location within the Corridor and divided from a City school by one of the widest streets in the City. Council Member Price expressed concern about the mixed messages sent, stating that Ms. Jones had support from two of the neighborhood groups, but wondered if the signed petition was from a specific neighborhood group; whereupon, Ms. Jones indicated that currently there were no formal neighborhood groups on the northeast side of Williamson Road. 4 4 631 Ms. Price explained that whether there was an organized neighborhood group or not, concerns were expressed by some of the residents, which raises a flag as to how much community input had been investigated in an effort to ensure that everyone had been heard regarding the request for an amendment to the City Code. She too noted her discomfort with the consumption, possession or sale of alcoholic beverages in close proximity to neighborhood schools. Vice-Mayor Trinkle inquired if there would be a city-wide ordinance to come before the Council in October 2014; whereupon, Council Member Bestpitch recalled conversations with the Roanoke Neighborhood Advocates and Parks and Recreation Advisory Board to receive neighborhood input prior to the matter being brought to the Council. He mentioned being approached by a citizen questioning the legality to have fundraising events with alcoholic beverages in some parks and not in others, and responding that although it was legal, it may not be good policy, but it was something worth discussing to decide what made sense and allow those Council-appointed bodies an opportunity to offer a recommendation before a final decision was made by the Council. He concluded by stating that it is important to be as consistent and fair across the City as possible, but some parks lend themselves better than others as well as some neighborhoods having different desires than others, adding that neighborhoods were one of the City's most vital assets and should be celebrated. Vice-Mayor Trinkle inferred that there may be exceptions, but the policy should be as uniform as possible; even with the recommendations to come before the Council in October 2014, it might be better to review on a case by case basis, and receive input from the neighborhood group or association as opposed to adopting a global policy incorporating all parks because the parks were all different. He agreed with statements previously made by Members of Council, that these type of events increase scrutiny, safety and emphasize adult behavior noting that there were significant repercussions with the ABC Board and the Police departments; if having an occasional event to celebrate a neighborhood, businesses and patrons are going to jeopardize safety or create significant bad behaviors, there are repercussions in place and the City Manager has the authority not to approve any future requests. Council Member Lea concluded that it is great to celebrate neighborhoods, but when you include alcohol, it another level; and although it may be safe and profitable, it could change the dynamics of the celebration. Mayor Bowers commented that the Williamson Road Business Area Association was one of the strongest business associations in the City; and he expressed his concern with wanting to have alcoholic beverages in Preston Park and suggested the use of other locations in the City where events may be more suitable for alcoholic beverages to be served. He stated that there were 28,000 DUI cases in Virginia in one year, which was dangerous, and that he witnessed firsthand patrons exiting the recent Cheryl Crow concert in Elmwood Park, adding that too much consumption of alcoholand attempting to drive an automobile is unacceptable. He noted that serving alcohol in venues such as Elmwood Park, Century Square in downtown in the Discovery Center at 632 Mill Mountain Park was understandable; however, he objected to serving alcoholic beverages in a neighborhood park where residents reside in close proximity to the park. Following extensive dialogue to receive public input, Council Member Lea offered a substitute motion to table or postpone action on the amendment to the City Code in order to schedule a public hearing for the matter to be heard at a future Council meeting. The motion failed for lack of a second. There being no additional question and/or comments by the Council Members, Ordinance No. 40019 was adopted on its first reading by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, and Rosen-4. NAYS: Council Members Lea, Price, and Mayor Bowers-3. Without objection by the Council, the Mayor advised that Ordinance No. 40019 would be before the Council for its second reading and final adoption at the regular session Council on August 18, at 7:00 p.m., or as soon thereafter as the matter may be heard, to allow another opportunity for citizens to be heard concerning the amendment to the City Code. CITY-LIBRARIES: The City Manager submitted a written communication recommending execution of a Revocable License Agreement between the City of Roanoke and Blue Ridge Literacy for approximately 1,800 square feet of space known as the Hospitality Room at the City's Main Library. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40020-080414) AN ORDINANCE to de-appropriate funding from the Virginia Department of Transportation to the Intersection Site Distance Improvement — Orange Avenue/Blue Hills Drive project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 113.) Council Member Rosen moved the adoption of Ordinance No. 40020-080414. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. 633 p.m VIRGINIA DEPARTMENT OF TRANSPORTATION: The City Manager submitted a written communication recommending de-appropriation of Virginia Department of Transportation (VDOT) revenue funds in connection with the Orange Avenue and Blue Hills Drive/Mexico Way Intersection Improvement Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40021-080414) AN ORDINANCE to de-appropriate funding from the Virginia Department of Transportation to the Intersection Site Distance Improvement — Orange Avenue/Blue Hills Drive project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 000.) Council Member Rosen moved the adoption of Budget Ordinance No. 40021- 080414. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. NAYS: None-0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Police Department Recognition • The Police Department placed second in the 2014 National Law Enforcement Challenge; an annual contest held by the International Association of Chiefs of Police, recognizing law enforcement agencies for traffic enforcement, traffic speeding and state and local issues. National Night Out Event • National Night Out events scheduled throughout the neighborhoods on Tuesday, August 5, to heighten awareness of crime and drug prevention. • Additional information available on the City's website at www.roanokeva.gov. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. tom 634 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: YOUTH: Council Member Price thanked the Youth Summit Planning Team and advised that in addition to City Officials an encouraging number of youth and their parents attended the first Youth Summit held on Saturday, August 2 and it was quite a success. EVENTS: Council Member Bestpitch reminded everyone of the Military Vehicle Show to be held on Saturday, August 16, at the Salem VA Medical Center; the Roanoke Symphony Orchestra will perform on Sunday, August 24 in Elmwood Park; and thanked the Assistant City Manager for Community Development for the correspondence on the timeline for the update of Wireless Telecommunications Policy. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE-BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to the expiration of the three-year term of office of Dan Brokaw as a member of the Building and Fire Code Board of Appeals ending June 30, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Dan Brokaw. There being no further nominations, Mr. Brokaw was reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2017, by the following vote: FOR MR. BROKAW: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: The Mayor called attention to the upcoming expiration of the four-year terms of office R. Gail Burruss and Timothy A. Witten as commissioners of the Roanoke Redevelopment and Housing Authority ending August 31, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of R. Gail Burruss and Timothy A. Witten. I 635 There being no further nominations Ms. Burruss and Mr. Witten were reappointed as Commissioners of the Roanoke Redevelopment and Housing Authority for four-year terms of office, each, ending August 31 , 2018, by the following vote: FOR MS. BURRUSS AND MR. WITTEN: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-7. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Lea, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Ferris abstained from voting inasmuch as he was not present during the Closed meeting.) There being no further business, the Mayor declared the Council meeting adjourned at 5:17 p.m. APPROVED ATTEST: Stephanie M. Moon Reynolds, MMC David A. Bowers City Clerk Mayor 636 ROANOKE CITY COUNCIL—REGULAR SESSION August 18, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, August 18, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice-Mayor David B. Trinkle presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Vice-Mayor David B. Trinkle-6. ABSENT: Mayor David A. Bowers-1 . The Vice-Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia T. Webb, Assistant Deputy City Clerk. The Invocation was delivered by The Reverend Walter L. Wood, Retired Pastor, New Life Christian Ministries. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Trinkle. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: The Vice-Mayor recognized William Strickland, a sophomore at George Mason University and a 2013 graduate of William Fleming High School. He was part of the City's Municipal Volunteer Program and had worked in the City Clerk's Office for two weeks. Council Member Price added that Mr. Strickland represented the City well in the NAACP Awards Competition and thanked him for his service to the City. 637 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Brenda Hale, 3651 Martinell Avenue, appeared before the Council in support of the Ban the Box Initiative to remove criminal history questions from employment applications, introduced members of the Roanoke Branch NAACP in attendance and presented a petition which consisted of 502 signatures including 58 from non-City residents and 44 illegible signatures Without objection, Vice-Mayor Trinkle referred the matter to the City Manager in connection with an ongoing study regarding the City hiring process for report back to Council. The City Manager advised that a briefing would be scheduled for September 2 or October 9 in an effort to benchmark the municipalities that have implemented the initiative and pointed out that 34 City of Roanoke applicants revealed felony convictions and of those 15 were hired to positions in the City. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke about past actions by the administration in connection with his dismissal from employment with the City and quoted biblical scripture. Without objection, Vice-Mayor Trinkle referred Mr. Gravely's comments to the City Manager for appropriate response or recommendation. CONSENT AGENDA The Vice-Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to three requests for a Closed Meeting. MINUTES: Minutes of the regular meetings of Council held on Monday, May 19, 2014 and Monday, June 2, 2014, were before the body. (See copy of minutes on file in the City Clerk's Office.) 638 Council Member Bestpitch moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) CITY COUNCIL: A communication from Vice-Mayor David B. Trinkle requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting, as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the Vice-Mayor as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) CITY COUNCIL: A communication from Vice-Mayor David B. Trinkle requesting that Council convene in a Closed Meeting to discuss the 2014 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) I 639 Council Member Bestpitch moved that the Council concur in the request of the Vice Mayor as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter being the performance evaluations of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of Council Member Lea as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) OATHS OF OFFICE-ROANOKE VALLEY METROPOLITAN PLANNING ORGANIZATION-BUILDING AND FIRE CODE BOARD OF APPEALS: Reports of qualification of The Honorable William D. Bestpitch (Elected) to replace Dr. M. Rupert Cutler (Non-elected) as a City official representative of the Roanoke Valley Metropolitan Planning Organization for a three-year term of office ending June 30, 2017; and Dan Brokaw as a member of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2017, were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 640 Council Member Bestpitch moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-O. (Mayor Bowers was absent.) BID OPENINGS: CITY PROPERTY-ROANOKE CIVIC CENTER: Pursuant to notice of advertisement to seek bids from qualified bidders for the execution of a naming, advertising, and sponsorship agreement with Global Spectrum, L.P., for naming, advertising and sponsorship at the Roanoke Civic Center Facility. The Vice-Mayor inquired if there were any other bids to be offered. There being none, he stated that the bidding was closed. Vice-Mayor Trinkle instructed the Assistant Deputy City Clerk to proceed in the opening of the bids; whereupon, Ms. Webb opened and read aloud the two bids received from Roanoke Imports Inc., t/a Haley Toyota and Berglund Management Group, Inc. Without objection from the Council, Vice-Mayor Trinkle advised that the bids would be referred to the City Manager for review and recommendation to the Council. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: COMMONWEALTH'S ATTORNEY: Donald Caldwell, Commonwealth Attorney, appeared before the Council and provided an update on the Cost Collections Unit results stating that one of the many duties of the Commonwealth Attorney is the collection of past due state and local fines and court costs and a portion of those fees recovered actually paid for the cost collection unit. He further stated that the delinquent fines and costs collected, after the cost of the program, is divided evenly between the City and the State and about $50,000.00 is returned to the City of Roanoke annually. (For full text, see annual report on file in the City Clerk's Office.) 4 641 Vice-Mayor Trinkle thanked Mr. Caldwell for the informative update and advised that the annual report would be received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-EQUIPMENT-GRANTS-CITY SHERIFF-POLICE: The City Manager submitted a written communication recommending acceptance and appropriation of funds received from United States Department of Justice in connection with the FY 2015 Bulletproof Vest Partnership Grant for use by the Police and Sheriff's Departments. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40022-081814) A RESOLUTION authorizing the application and acceptance P of the FY 2015 Bulletproof Vest Partnership Grant made to the City of Roanoke by the United States Department of Justice, Office of Justice Programs, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 116.) Council Member Rosen moved the adoption of Resolution No. 40022-081814. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) 642 Council Member Rosen offered the following budget ordinance: (#40023-081814) AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Bulletproof Vest Partnership Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 117.) Council Member Rosen moved the adoption of Budget Ordinance No. 40023- 081814. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) BUDGET-GRANTS-YOUTH-DRUGS-CARILION CLINIC: The City Manager submitted a written communication recommending acceptance and appropriation of Juvenile Accountability Block Grant funds from the Virginia Department of Criminal Justice Services in connection with Project Back on Track Plus, an evidence-based treatment program designed to reduce youth substance use and youth crime; and execution of a contract with Carillon Medical Clinic d/b/a Carillon Clinic Department of Psychiatry and Behavioral Medicine in connection therewith. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: I (#40024-081814) A RESOLUTION authorizing the application and acceptance of the Juvenile Accountability Block Grant ("Grant") made to the City of Roanoke, Virginia ("City"), in collaboration with Carillon Medical Center, dba Carillon Clinic ("Carilion"), from the Virginia Department of Criminal Justice Services; authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such grant funds to the provider agencies for the services provided under the Grant; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 117.) • Council Member Lea moved the adoption of Resolution No. 40024-081814. The motion was seconded by Council Member Price. a I IMN 643 Vice-Mayor Trinkle advised that inasmuch as he is employed by Carillon Medical Center, he has a conflict of interest and relinquished the Chair to the previous Vice-Mayor, being Council Member Rosen. Vice-Mayor Trinkle read the following statement into the record: "STATEMENT OF CONFLICT OF INTEREST "I, David B. Trinkle, state that I have a personal interest in agenda item 7.a.2., regarding the Juvenile Accountability Block Grant because my employer is affiliated with Carilion Medical Clinic who will have a contract with the City. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) In response to inquiry from Council Member Price, the Assistant City Manager for Community Development provided an overview of the matter stating that Project Back on Track Plus is an evidenced based treatment program designed to reduce substance abuse and youth crime facilitated through Carillon Clinic, treating 25 adolescents and 25 parents/guardians. He pointed out that this year the program will also fund training on screening, brief intervention and referral to treatment for approximately 50 youth service providers in the Roanoke community. There being no additional comments, Resolution No. 40024-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, and Rosen-5. NAYS: None-ft (Mayor Bowers was absent.) (Vice-Mayor Trinkle abstained from voting.) Council Member Lea offered the following budget ordinance: (#40025-081814) AN ORDINANCE to appropriate funding from the Federal government through the Commonwealth of Virginia for the Juvenile Justice and Delinquency Project Back on Track Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 119.) 644 Council Member Lea moved the adoption of Budget Ordinance No. 40025- 081814. The motion was seconded by Council Member Price and adopted by the 4 following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, and Rosen-5. NAYS: None-0. (Mayor Bowers was absent.) (Vice-Mayor Trinkle abstained from voting.) Thereafter, Council Member Rosen relinquished the Chair to Vice-Mayor Trinkle. BUDGET-GRANTS-FLOODING-EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance and appropriation of the Hazard Mitigation Assistance Program (HMAP) Grant funds from the Virginia Department of Emergency Management (VDEM) in connection with the City of Roanoke Floodplain Mitigation Project, in order to acquire and demolish certain homes in the Meadowbrook Road area of the City, which are prone to flooding; and execution of an Agreement in connection therewith. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40026-081814) A RESOLUTION accepting the Hazard Mitigation Assistance Program grant made to the City from the Virginia Department of Emergency Management upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grant. (For full text of resolution, see Resolution Book No. 77 page 120.) Council Member Lea moved the adoption of Resolution No. 40026-081814. The motion was seconded by Council Member Price Council Member Bestpitch asked the City Manager to provide an update on any accomplishments in connection with the matter; whereupon, the City Manager advised that with the terrible flooding the City experienced last summer, all available federal programs were explored in an effort to assist with acquiring repetitive flooding. He noted that the Hazard Mitigation Assistant Grant wile help with two properties in highest level of flooding and if the owner is willing the grant provides $233,000.00 to purchase the properties and demolish them to provide more green space to help reduce flooding in surrounding areas. He also added that Peters Creek had been cleaned out and should flow better in the future if heavy rains occur. I I 645 There being no additional questions and/or comments by the Council Members, Resolution No. 40026-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) Council Member Lea offered the following budget ordinance: (#40027-081814) AN ORDINANCE to appropriate funding from the Virginia Department of Emergency Management (VDEM) Pre-Disaster Mitigation Grant for the Floodplain Mitigation Project, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 121.) Council Member Lea moved the adoption of Budget Ordinance No. 40027- 081814. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) BUDGET-STREET MAINTENANCE: The City Manager submitted a written communication recommending appropriation of additional funds in connection with street paving and snow removal needs. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40028-081814) AN ORDINANCE to appropriate funding from Virginia Department of Transportation for the purpose of Street Maintenance and Snow Removal, amending and reordaining certain sections of the 2014 - 2015 General and Capital Projects Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 122.) Wt 646 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40028- 081814. The motion was seconded by Council Member Rosen. The City Manager commended the staff that worked on the project and added that for eligible lane miles the State will reimburse or provide funding to maintain those lane miles; and in previous years the City was reimbursed for about 1,200 lane miles, but the Engineering staff searched street by street, re-measured and added an additional 69 lane miles to the current inventory for an increase of $730,000.00 in additional funding every year including funding from last year for a total of$1.5 million. He pointed out that $1.1 million would be used for paving supplementing with $3.4 million from the General Fund and $2.8 million in State revenue sharing funds resulting in one of the largest years in terms of repaving. He further added that an additional $300,000.00 was allocated to snow removal and to replenish the salt inventory and the remaining $100,000.00 would be used for sidewalk maintenance. There being no additional questions and/or comments by the Council Members, Budget Ordinance No. 40028-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) BUDGET-STREET MAINTENANCE-LEASES: The City Manager submitted a written communication recommending execution of additional amendments to the City's contract with MMM Design Group, Inc., for engineering services in connection with the Fiscal Year 2015 Curb, Gutter and Sidewalk Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40029-081814) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's contract with MMM Design Group, Inc., in an amount up to $235,231.00 for additional professional engineering services for Phase II of the Fiscal Year 2015 Curb, Gutter and Sidewalk project; and authorizing the City Manager to implement, administer, and enforce such Amendments. (For full text of resolution, see Resolution Book No. 77 page 123.) Council Member Rosen moved the adoption of Resolution No. 40029-081814. The motion was seconded by Council Member Lea. 647 The City Manager commented that there was small storm water projects around the city and to have a firm on contract will increase the number of projects that can be completed as soon as funding is available. There being no questions and/or comments by the Council Members, Resolution No. 40029-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) COMMENTS BY CITY MANAGER. The City Manager shared the following comments: Regional Recognition • The City of Roanoke received the cover shot and a six page article in the Blue Ridge Country Magazine highlighting the City from a tourist perspective. Parks and Arts • Two remaining Parks and Arts programs scheduled for Sunday, August 24, in Elmwood Park, at 2:00 p.m., featuring a concert of the Roanoke Symphony Pop's and Fat Tuesday's Band. • Make-up date for Mountain View Park on Saturday, September 6, 12:00 Noon to 3:00 p.m. Upcoming Event • The third annual City Works Expo will attract people from all around the world to come and learn about urban development and how small cities can seed. • October 2 - 4, at Charter Hall, City Market Building, for more information and to register visit www.cityworksexpo.com. REPORTS OF COMMITTEES: BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 648 Council Member Bestpitch offered the following budget ordinance: (#40030-081814) AN ORDINANCE to appropriate funding from the Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. 1 (For full text of ordinance, see Ordinance Book No. 77, page 124.) Council Member Ferris moved the adoption of Budget Ordinance No. 40030- 081814. The motion was seconded by Council Member Lea and adopted by the following vote: Trinkle-6.AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor NAYS: None-0. (Mayor Bowers was absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE VICE-MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Bestpitch reminded everyone of the Roanoke Neighborhood Advocates Partnership Awards in which nominations are being accepted through September 30. He advised that there were seven award categories and that you do not have to be active in a neighborhood organization to nominate someone. He noted that the awards will be presented at the annual Harvesting of the Fruits Potluck Dinner to be held on November 7 and for more information visit the City's website at www.roanokeva.gov/rna or call (540) 853-1286. Vice-Mayor Trinkle commended Mayor Bowers and staff on an excellent State of the City Address and the Office of Communications for putting together a great brochure that was distributed. He added that the recent Microfestivus was a great event and thanked the staff for moving the festival indoors due to last minute changes in the weather. I 649 At 2:49 p.m., the Council meeting was declared in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 4:11 p.m., the Council meeting reconvened in the Council Chamber, Room 450, Noel C. Taylor Municipal Building. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) OATHS OF OFFICE-ROANOKE CIVIC CENTER COMMISSION: The Vice- Mayor called attention to the upcoming expiration of the terms of office of Brownie Polly, Landon Howard and Thomas Pettigrew as members of the Roanoke Civic Center Commission ending September 30, 2014; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the names of Ssunny Shah, Landon Howard and Thomas Pettigrew. There being no further nominations, Mr. Shah was appointed to replace Brownie Polly and Landon Howard and Thomas Pettigrew were reappointed as members of the Roanoke Civic Center Commission for three-year terms of office, each, ending September 30, 2017, by the following vote: FOR MESSRS. SHAH, HOWARD AND PETTIGREW: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. (Mayor Bowers was absent.) OATHS OF OFFICE-TOWING ADVISORY BOARD: The Vice-Mayor called attention to a vacancy created by the retirement of Kenny Garrett (law enforcement) as a member of the Towing Advisory Board ending October 31, 2014; whereupon, he opened the floor for nominations. 650 Council Member Price placed in nomination the name of Rick D. Clark (law enforcement). There being no further nominations, Mr. Clark (law enforcement) was appointed to replace Kenny Garrett as a member of the Towing Advisory Board for a three-year term of office ending October 31, 2017, by the following vote: FOR MR. CLARK: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. (Mayor Bowers was absent.) OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Vice- Mayor called attention to a vacancy created by the expiration of the term of office of Braxton Naff as a member of the Roanoke Neighborhood Advocates ending June 30, 2014; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Antwyne Calloway. There being no further nominations, Mr. Calloway was appointed to replace Braxton Naff as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2017, by the following vote: FOR MR. CALLOWAY: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. (Mayor Bowers was absent.) OATHS OF OFFICE-ROANOKE REDEVELOPEMENT AND HOUSING AUTHORITY: The Vice-Mayor called attention to a vacancy created by resignation of Adam Boitnott as a Commissioner of the Roanoke Redevelopment and Housing Authority ending August 31, 2016; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Andrew Anguiano. There being no further nominations, Mr. Anguiano was appointed to fill the unexpired term of office of Adam Boitnott as a Commissioner of the Roanoke Redevelopment and Housing Authority ending August 31, 2016, by the following vote: FOR MR. ANGUTANO: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. (Mayor Bowers was absent.) At 4:14 p.m., the Council meeting was declared in recess until 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building. I 651 At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Vice-Mayor Trinkle presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Vice-Mayor David B. Trinkle-6. ABSENT: Mayor David A. Bowers-1. The Vice-Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia T. Webb, Assistant Deputy City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor David B. Trinkle. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Roanoke Valley Swimming, Inc., to amend the Planned Unit Development Plan ("Plan") for property located at 1130 Overland Road, S. W., to permit an expansion of the existing facility, previously rezoned to Institutional Planned Unit Development Plan (INPUD), during the comprehensive rezoning, pursuant to Ordinance No. 37269-120505 adopted on December 5, 2005, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, July 30, 2014, and Wednesday, August 6, 2014. (See publisher's affidavit on file in the City Clerk's Office.) Vice-Mayor Trinkle advised that inasmuch as the request has been continued by the City Planning Commission until its next regular meeting on Tuesday, September 9, 2014, at 1:30 p.m., the public hearing will not be conducted by City Council as previously advertised. pan it 652 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Calvary Memorial Church Inc., to rezone property located at 2226 and 0 Colonial Avenue, S. W., from IN, Institutional District, to INPUD, Institutional Planned Unit Development District, for use as a place of worship, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, July 30, 2014, and Wednesday, August 6, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Franklin Road/Colonial Avenue Area Plan, and Zoning Ordinance as the place of worship will be able to expand their facilities and services in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40031-081814) AN ORDINANCE to amend § 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain properties within the City, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 125.) Council Member Bestpitch moved the adoption of Ordinance No. 40031-081814. The motion was seconded by Council Member Rosen. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 40031-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) I 653 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of JETR, LLC, to rezone a portion of property located at 2141 Dale Avenue, S. E., and the entire property located at 0 Dale Avenue, S. E., from CLS, Commercial-Large Site District, and CG, Commercial-General District, to MXPUD, Mixed Use Planned Unit Development District, and I-1, Light Industrial District, subject to certain proffered conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, July 30, 2014, and Wednesday, August 6, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 2 to be consistent with the City's Comprehensive Plan, Morningside/Kenwood/Riverdale Neighborhood Plan, and Zoning Ordinance as a parcel will be redeveloped for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40032-081814) AN ORDINANCE to amend § 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain properties within the City, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 126.) Council Member Rosen moved the adoption of Ordinance No. 40032-081814. The motion was seconded by Council Member Bestpitch. The Mayor inquired if there were persons present who wished to speak on the matter. Christ Craft, 1501 Eastgate Avenue, N. E., appeared before the Council support of the request. 654 Council Member Rosen asked for an overview of the matter; whereupon, Chris Chittum, Director of Planning and Building Development advised that in reviewing the development plan there are many uses proposed on the property, one being a restaurant and another being a bank, but currently the parcels consist of older buildings that will be demolished. He expressed excitement about the construction of a storage facility in a multistory building in which the City does not currently have. Council Member Rosen commented that it was a big commercial redevelopment in an area of town that could benefit from it. There being no additional questions and/or comments by the Council Members, Ordinance No. 40032-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Transitional Options for Women to rezone property located at 1729 and 0 Patterson Avenue, S. W., from MX, Mixed Use District, to INPUD, Institutional Planned Unit Development District, subject to a certain proffered condition, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, July 30, 2014, and Wednesday, August 6, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 2, to be consistent with the City's Comprehensive Plan, Hurt Park/Mountain View/West End Neighborhood Plan, and the Zoning Ordinance as the benefits of the program provides an important service to meet the needs of Roanoke's citizens. (For full text, see report on file in the City Clerk's Office.) 655 Council Member Lea offered the following ordinance: (#40033) AN ORDINANCE to amend Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain properties within the City, subject to a certain condition proffered by the applicant; and dispensing with the second reading of this ordinance by title. Council Member Lea moved the adoption of Ordinance No. 40033. The motion was seconded by Council Member Price. The City Attorney distributed a revised ordinance, stating that the previous ordinance contained a typographical error. Council Member Ferris advised that inasmuch as he owns property in the area that the applicant may have interest in acquiring, he has a conflict of interest and read the following statement into the record: "STATEMENT OF CONFLICT OF INTEREST "I, Raphael E. Ferris, state that I have a personal interest in agenda item A.4., regarding the request of Transitional Options for Women to rezone property located at 1729 and 0 Patterson Avenue, S. W., because I have a property in the area that the applicant may have an interest in acquiring. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) The City Attorney further stated that because of Council Member Ferris' conflict of interest there will only be five members of Council voting on the matter and at least four members must vote in the affirmative to pass the ordinance on first reading and five affirmative votes on a second reading; and added that the applicant may request that the matter be continued to September 2 or a later date where all seven Members of Council will be present. Dorothy Owsley, Director, Transitional Options for Women appeared in support of the request and advised that a continuance was not needed. 656 Jim Crawford, President, Mountain View Neighborhood Association, appeared before the Council and referenced a letter of support of the project. He advised that after reviewing the revised proposal submitted by Transitional Options for Women along with the unanimous approval for rezoning by the Roanoke City Planning Commission, the neighborhood group voted to support the rezoning. (See letter of support on file in the City Clerk's Office.) There being no additional speakers, Vice-Mayor Trinkle closed the public hearing. Council Member Bestpitch inquired how many women in Roanoke needed that type of a facility as a place of residence; whereupon, Ms. Owsley advised that she did not know of an exact number, but many women will need the facility as they are released from area jails and prisons; and added that the proposed facility can only house eight women at a time. Council Member Bestpitch further inquired how the facility plans to provide the resident empowerment programs referenced in the report. Ms. Owsley advised that the needs of each woman, such as mental status, educational background and physical needs would be expressed upfront because of referrals from probation and parole and interviews will be conducted prior to enrollment into the facility to ensure that each woman is referred to the appropriate resource. In response to inquiry as to how the program will be funded, Ms. Owsley replied that the program would be funded mainly through donations, grants, and the Department of Corrections issues funding to provide care for these individuals. Council Member Lea explained that the Department of Corrections will pay anywhere from $55.00 to $70.00 per day for each woman referred to the facility and before a contract is secured a plan has to be present to ensure that the ladies will receive the counseling and transitional services needed. He noted that the offender will have to help develop their plan and follow rigorous requirements in terms of check in, curfew, and even urine testing and if they violate in any way they stand the possibility of going back to prison. He added that there was a need for a women's facility in this area because there are not many women residential facilities that provide these services. Ms. Owsley concurred in the comments of Council Member Lea and added that that each woman has to be on probation or parole, have to be from Roanoke returning back to Roanoke and be referred from the Department of Corrections. Ms. Owsley explained that it was a previous proffer listed in the proposal, but was removed by the Planning Division; whereupon, Chris Chittum, Director of Planning and Building Development interjected that the proffer was removed because it was not 657 something that could be enforced from a zoning stand point and the planning department must be careful about operational proffers and that cannot be measured on the ground; the City Attorney's Office reviewed the proffer and agreed that it was not enforceable and should not be accepted as part of the proposal. In response to inquiry from Council Member Bestpitch as to how many facilities of this type exist in the Commonwealth of Virginia; Ms. Owsley indicated that there was only one in the area and requires that the women have children and an addiction and not all women have those things, but there are no facilities in the area like the proposed. Council Member Bestpitch commented that he has read the report very carefully and it advises that there shall be diverse housing options in the area and that Hurt Park, Mountain View and West End should have a balance of single and multifamily housing. He also pointed out that the current housing in the area is mostly multifamily low income housing and the comprehensive plan also specifically speaks to not concentrating subsidized housing and shelters into one area, but to spread it throughout the City; and the location of the group care facility further concentrates this type of shelter or service into one area of the City as there are a number of existing transitional housing developments in the neighborhood, such as, Red Shield Lodge at the Salvation Army, Ram House, Samaritan Inn; however, the Planning Commission believes the need for the facility outweighs concern regarding the concentration of similar types of programs and housing. He stated that he was unsure if that area was the right place for that type of program and would not be in support of the request. Council Member Price commended Ms. Owsley for addressing the need for serving women in that capacity and providing wrap around services because unfortunately there are a number of people who do not know how to navigate and find resources and expressed that restricting the facility to only eight residents at that time seems manageable and that she was in support of the request. Following additional dialogue with regard to the proposed facility, Council Member Rosen inquired what other facilities can exist within the same zoning category; whereupon, Mr. Chittum indicated that regardless of the ownership the capacity would be limited to eight residents and within the INPUD category the property could be used for accommodations and group living, bed and breakfast, dormitory, group care facility for the elderly, any other type of group care facility, halfway house, nursing home, transitional living facility and a hotel or motel. Council Member Bestpitch commented that he was not questioning the intentions of Ms. Owsley, but was concerned that the need for the facility could not be quantified and in addition to that placing this type of facility in southwest Roanoke which is already over concentrated with those type of programs and felt that this type of program be based in another part of the City. 658 Council Member Lea commented that with only eight people allowed in the facility at a time, the program would be beneficial and provide a fair start for the participants. Vice-Mayor Trinkle offered his support of the request stating that with working in the mental health field, knowing the neighborhood well and the support of Chief of Police, Mountain View Neighborhood Association and the City Planning Commission it would be a beneficial program for the area. There being no additional questions and/or comments by the Council Members, Ordinance No. 40033 was adopted on its first reading by the following vote: AYES: Council Members Lea, Price, Rosen, and Vice-Mayor Trinkle-4. NAYS: Council Member Bestpitch-1. (Council Member Ferris abstained from voting.) (Mayor Bowers was absent.) EASEMENTS-CITY-OWNED PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, August 18, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to grant a forty (40) year non-exclusive easement, with an approximate area of forty nine (49) square feet, but in no event to exceed sixty four (64) square feet, together with a right of ingress and egress, on City-owned property located at zero (0) Orange Avenue, N. E., to Verizon Virginia LLC, to install and maintain a telecommunications cabinet, which will aid in increasing service levels to businesses located within the Roanoke Centre for Industry and Technology, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, August 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of the deed of easement to Verizon Virginia, LLC, which easement shall be approved as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) 659 Council Member Ferris offered the following ordinance: (#40034-081814) AN ORDINANCE authorizing the conveyance of a forty (40) year non-exclusive above ground and underground easement, with an approximate area of 49 square feet, but in no event to exceed sixty four (64) square feet in area, together with a right of ingress and egress, across City-owned property located on Orange Avenue, N. E., Roanoke, Virginia, designated as Official Tax Map No. 7160102, to Verizon Virginia, LLC, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 128.) Council Member Ferris moved the adoption of Ordinance No. 40034-081814. The motion was seconded by Council Member Rosen. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 40034-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Pli Trinkle-6. i.... NAYS: None-0. (Mayor Bowers was absent.) CITY PROPERTY-SALE/PURCHASE OF PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, August 18, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey an approximate 1.08 acre parcel of City-owned property consisting of portions of two City-owned properties, located at 802 Wiley Drive, S. W., to Anstey Holdings, LLC, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, August 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) 660 The City Manager submitted a written report recommending execution of such Sales Contract between the City and Anstey Holdings, LLC, and to execute such other documents and to take such further actions as may be necessary to sell the property and to implement, administer, and enforce such Sales Contract, with the form of such Contract and any other documents to be approved by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40035-081814) AN ORDINANCE authorizing the proper City officials to execute a Sales Contract between the City of Roanoke, Virginia ("City"), and Anstey Holdings, LLC ("Anstey"), to sell to Anstey an approximately 1.08 acre parcel of City- owned property located at 802 Wiley Drive, S. W., Roanoke, Virginia, which parcel consists of portions of two City-owned properties designated as Official Tax Map Nos. 1121401 and 1130901, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 129.) Council Member Rosen moved the adoption of Ordinance No. 40035-081814. The motion was seconded by Council Member Lea. The Vice-Mayor inquired if there were persons present who wished to speak on the matter. There being none, he closed the public hearing. In response to inquiry from Council Member Ferris for an update on the matter, the City Manager advised that the former transportation museum building has been vacant since 1985 after the major flood and has had no active use, but with the addition of the greenway the Wasena neighborhood is really booming. He pointed out that the previous buyer unfortunately could not obtain flood insurance for the property, so the property was put back out on the market and the current prospective buyer has a record of redoing old buildings and to plans to restore the exterior and divide the interior to accommodate a tasting or meeting room, food service establishment or coffee shop and perhaps an outfitter use, kayaks, that would serve the greenway. 661 There being no additional questions and/or comments by the Council Members, Ordinance No. 40035-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) ROANOKE CIVIC CENTER: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, August 18, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to enter into a Naming, Advertising, and Sponsorship Agreement with Global Spectrum, L.P., for the naming, advertising and sponsorship at the Roanoke Civic Center Facility, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, August 4, 2014, and Monday, August 11, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written communication recommending acceptance of the bid from Berglund Management Group, Inc., and awarding the naming Rights Agreement to such entity; and approving the terms of the Naming Rights Agreement between Global Spectrum, L.P., the City, and Berglund Management Group, Inc., that provides for the naming, advertising, and sponsorship of the facility as The Berglund Center for a term of ten years, commencing October 1, 2014, and ending September 30, 2024, to be approved as to form by the City Attorney. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40036-081814) AN ORDINANCE accepting the bid of Berglund Management Group, Inc. to execute a Naming, Advertising, and Sponsorship Agreement with Global Spectrum, L.P. and the City to name the facilities at the Roanoke Civic Center complex located at 710 Williamson Road, N. E., Roanoke, Virginia (Official Tax Map No. 3024004) (Naming Rights Agreement); authorizing the execution of the Naming Rights 662 Agreement and certain related documents; authorizing the City Manager to take such further actions and execute such further documents as may be necessary to implement, administer, and enforce the Naming Rights Agreement; rejecting any other bids; providing for an effective date; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 131.) Council Member Bestpitch moved the adoption of Ordinance No. 40036-081814. The motion was seconded by Council Member Rosen. Council Member Bestpitch moved the adoption of Ordinance No. 40036-081814. The motion was seconded by Council Member Rosen. The Vice-Mayor inquired if there were persons present who wished to speak on the matter; whereupon, the Vice-Mayor advised that the public would be accorded the opportunity to be heard following comments by the City Manager. Sherman Stovall, Assistant City Manager for Operations advised that naming rights for facilities is used throughout the country primarily for the purpose of generating additional revenue and the solicitation was initially done in 2009 through a third party contracted through the Civic Center with the sole purpose of soliciting sponsorships. He noted that at that time solicitation was unsuccessful at that time and the contract with Global Spectrum, L.P. allows them to broker an agreement to the sale and use of naming rights subject to approval by City Council and Global Spectrum, L.P., had conversations with several businesses in the Roanoke Valley, but was advised by the City Attorney that the City is required to publicly advertise to solicit bids for the award of a naming rights agreement. I He continued stating that notice of public hearing was advertised in the Roanoke Times on Monday, August 4 and Monday, August 11 and the bid package set a bid minimum of $1.4 million over a contract period of 10 years with a 300,000.00 payment minimum for the first year of the contract. He added that two compliant bids were opened at the 2:00 session from Roanoke Imports, Inc., d/b/a Haley Toyota with a bid of $1 .55 million in the aggregate with the first year payment of $300,000.00 proposing the name of the Haley Toyota Center; the second bid was opened was from Berglund Management Group, Inc., for $1.75 million in the aggregate with the first year payment of $500,000.00, in addition they offered one new car per contract year for promotional purposes at a minimum value of $25,000.00 per year proposing the name of the Berglund Center. He concluded stating that the agreement also provides the bidder the opportunity to have the facility name displayed on both of the exterior marquis signs as well as on interior signage in the Civic Center facility. The successful bidder will also have the first option for event sponsorship and the opportunity to use the facility twice during the year for private events as well as two days of rent free use of the parking lot. He added that I 663 based upon Berglund Management Group, Inc.'s higher bid at $1 .75 million over the 10 year period staff recommends that Berglund Management Group, Inc., be awarded the naming rights and if approved the Roanoke Civic Center will be one of the first public civic facilities in the Commonwealth of Virginia to award commercial naming rights. At this point, the following persons spoke in connection with the public hearing. Chuck Baker, representing Haley Toyota, congratulated Berglund Management Group, Inc., on receiving the award of the naming rights and expressed that it was difficult to come in second place. He referenced a slight hiccup in the process stating that he initially contacted Global Spectrum, L.P., to inquire about the naming rights and negotiated terms for at least a month and was told it needed to go before the Council to be approved and at that time he was told that it ultimately had to be an open process, so many things listed in the bid package was a result of the terms he previously discussed. William Ferrell, representing Berglund Management Group, Inc., expressed excitement for the opportunity to be involved in the prosperity and growth of Roanoke and considered it the utmost privilege to have the company name on the marquee. There being no additional speakers, the Vice-Mayor declared the public hearing closed. Council Member Ferris thanked Messrs. Ferrell and Baker for being great corporate citizens in the Roanoke Valley and commented that process had to be competitive, fair and open and was pleased that Haley Toyota is expanding their business at the old proposed amphitheater site. Council Member Bestpitch concurred in the comments of Council Member Ferris and expressed that this may not be the only sponsorship or naming opportunity available in the City of Roanoke and hoped that he would continue to be interested in future opportunities. Several members of the Council expressed appreciation to the business owners and Council Member Rosen thanked Global Spectrum, L.P., for their interest and management of the Civic Center facility. There being no additional questions and/or comments by the Council Members, Ordinance No. 40036-081814 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor Trinkle-6. NAYS: None-0. (Mayor Bowers was absent.) 664 OTHER BUSINESS: CITY CODE-PARKS: Ordinance No. 40019, to amend the City Code to include Preston Park to the list of designated park facilities where alcoholic beverages may be possessed and consumed under certain rules and regulations, having previously been before the Council for its first reading on Monday, August 4, 2014, read and adopted on its first reading and laid over, was again before the Council for its second and final reading. Council Member Ferris offered the following ordinance: (#40019-081814) AN ORDINANCE amending and reordaining Section 24-97, Possession or consumption of alcoholic beverages, of Article IV, Parks, of Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended. (For full text of ordinance, see Ordinance Book No. 77, page 115.) Council Member Ferris moved the adoption of Ordinance No. 40019-081814. The motion was seconded by Council Member Bestpitch. Gary Bannister, 3316 Preston Avenue, N. W., appeared before the Council and expressed concern with what would happen at the conclusion of the park events in which alcohol was consumed and noted that many people loved to walk the peaceful neighborhood in the evenings often up 11:00 p.m. Annie Bannister, 3316 Preston Avenue, N. W., appeared before the Council and expressed concern that the park was situated between two schools and the lack of parking currently for school events. She noted that she had no objection to festivals, but the Preston Park area was residential and it may not be wise to bring that type of entertainment into residential area and added that the elderly residents of the neighborhood were opposed to the idea and felt that the neighbors were not consulted on the proposal. Terry Huxhold, 1125 16th Street, S. E, appeared before the Council and spoke about his previous concerns with allowing alcohol to be consumed in the park, but after discussing the matter with Wendy Jones, Executive Director, Williamson Road Business Association, at great length, he was satisfied that the number of drinks allowed would be minimum and limited for park events. There being no additional speakers, Vice-Mayor Trinkle inquired if the approval process would be the same as for other locations in the City, seeking approval from the ABC Board and ultimately through the City Manager; whereupon, the City Manager explained that if the ordinance is approved, Preston Park would be added to the list of venues where nonprofit organizations could host events selling only beer and wine. He added that it would require approval from the ABC Board, all impacted City I MIL 665 departments, and the City Manager; in addition, the applicant must also present a full plan of how the event will be setup including security measures and have an ABC agent on site during the event. There being no questions and/or comments by the Council Members, Ordinance No. 40019-081814 was adopted on second reading by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, and Vice-Mayor Trinkle-4. NAYS: Council Members Lea and Price-2. (Mayor Bowers was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Chris Craft, 1501 Eastgate Avenue, N. E., appeared before the Council and spoke about the dog park to be located within Thrasher Park and the lack of maintenance to Eastgate Park; and asked that the Director of Parks and Recreation attend a Wildwood Civic League meeting prior to the implementation of the dog park. NEW BUSINESS: CITY COUNCIL: In response to an issue being raised as whether the Council as a Whole should be in attendance at a luncheon for the sole purpose of meeting and greeting the new president of Virginia Tech, where no public business or matters would be discussed, the City Attorney reported that according to the Freedom of Information Act, such attendance for said purpose is not prohibited; and subsequently for the record, he will submit an official opinion to the Council with regard to said meeting. (See opinion dated August 25, 2014, on file in the City Clerk's Office.) There being no further business, Vice-Mayor Trinkle declared the Council meeting adjourned at 8:37 p.m. APPROVED AT EST n Cecelia T. Webb, CMC David B. Trinkle Assistant Deputy City Clerk Vice-Mayor 666 ROANOKE CITY COUNCIL-REGULAR SESSION September 2, 2014 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke Civic Center Commission on Tuesday, September 2, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers-7. ABSENT: None.-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. CIVIC CENTER COMMISSION MEMBERS PRESENT: Judy Jackson, Ssunny Shah, Stephen Willis and Vice-Chairman Tom Pettigrew-4. COMMISSION MEMBERS ABSENT: Woody Deans, Landon Howard and Chairman Brownie Polly-3. REPRESENTING ROANOKE CIVIC CENTER COMMISSION: Robyn Schon, General Manager, Roanoke Civic Center; Michael Kremer, Assistant General Manager, Roanoke Civic Center; and June Woodward, Secretary to the Commission. Mayor Bowers advised that action would be taken on the following matters before convening the Joint Meeting of the Roanoke City Council and the Roanoke Civic Center Commission: COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 667 Council Member Bestpitch moved that Council concur in the request as abovementioned. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2014 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request as abovementioned. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance evaluation of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. 668 CITY PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property located at 2750 Hoover Street, N. W., bearing Official Tax Map No. 2430601, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request as abovementioned. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: Council Member Bestpitch referred to an email from Ms. Tracey Lockwood regarding a reduction of the business license fee for fortune tellers and mediums which had recently been reduced, noting his preference is that fees not be considered on a piecemeal basis in the future. He suggested that a Work Session be scheduled regarding more comprehensive review of the fees since there were various fee structures. He was concerned that the current method of assessing the business license fees was placing certain professions at a competitive disadvantage, and thought Council should review options to ensure assessments were fair. (See copy of email on file in the City Clerk's Office.) Vice-Mayor Trinkle agreed with Council Member Bestpitch and he also encouraged staff to hold a work session to consider changes to the business license fee structure. There being no additional comments, Mayor Bowers referred the matter to the City Manager for review and a recommendation to Council. 669 ANNUAL REPORT: Mayor Bowers welcomed the Members of the Roanoke Civic Center Commission and acknowledged Robyn Schon, General Manager, Roanoke Civic Center, a Global Spectrum Managed facility, was in attendance and he recognized Tom Pettigrew, Vice-Chairman, Roanoke Civic Center Commission, for opening remarks. Mr. Pettigrew noted that January 2014 marked the five year anniversary of Global Spectrum as the Managing Agent for the Roanoke Civic Center, adding that the management contract had been renewed and the Commission was looking forward to five more years of successful operation and management at the civic facility. The General Manager was recognized for presentation and highlighted the following items: —S Years of Managing & Operating r x Y the Roanoke Civic Center FY14 Performance SINCE zoo9 we have ..attracted more national artists ...booked more diverse events If AR 111101,1:1' AC It'AI. I a INF:NTS ,Ar1'1 ilixNcI: ...welcomed more guests through our turnstiles ...sold more tickets annually than any single year in the past(excl.sports al 2014 $633,655 5719,116 262 403,178 tenants) Rte` ...generated more national media attention ..hosted more sold-out events t ...sold more Broadway in Roanoke subscriptions ...built a strong social media foundation for reaching guests and '-'''L,£ promoting events ..increased our presence on the national landscape with agents& '° � promoters _.reduced the operating subsidy P1111.11111.11111111111111111111111111. ___ ..,,,,, ____, _ ,_....__________ Event Mix c Event Mix • JAS1J & JLP, 1 w JAN ,. 3 .>CLr�i.c CI, 31 Ftt1'.t , S0 >"ANTEBELtUM T.I. ►Qt_t_,r LnNO > NOV 22 sda' 670 _ ___Limeollw__. _ ______ ____ ____ _ Capital Improvements FY14 Capital Improvements FY14 • Phase 1 of Exterior Door Replacement Completed • Replacement of 1-landicap Lift in Coliseum .ri. ,... ...„,... 0 1/4.,,, Capital Improvements FY14 FY15 Improvements to include: • New cooling tower • Plaza Roof Replacement Began • Phases II&Ill of door replacement-to completion • Complete Plaza roof replacement • New telescopic risers in the Coliseum • New carpet in the Performing Arts Theatre • New LED lights in the Coliseum • New website • New HD-LED light panels on the Marquees _ • Remodel Exhibit Hall • Remodel Dressing Rooms and Hallway in the Coliseum • Coliseum Seat Replacement to begin New Coliseum Seats New Coliseum Seats 5 !n HUGHES 'eitl AST4X747FS !irw fvlr..•m Vr uru��f.n �u�ecd ■ u:��rsu ROANOKE CIVIC CENTER ROANOKE CIVIC CENTER E 671 A Look Ahead New 5-year management Capital Improvements on the Horizon contract between the • Improved sound and lighting in the Theatre City of Roanoke & • Replacement of sound equipment in the Coliseum • Replacement of refrigeration system(ice-making eqt.)in Global S p e ct ru m! the Coliseum • Renovation of rest rooms in the Coliseum and Theatre • Replacement of stage and curtains in the Theatre • New tables o folding chairs THANK YO U ! • New parking g lot lights • Parking lot resurfacing and restriping (See copy of presentation on file in the City Clerk's Office) Inquiring about the usage of the Special Events Center, Council Member Ferris asked about its utilization in terms of days per year or a percentage of available rental; whereupon, Ms. Schon advised that the Special Events Center was heavily utilized, that the facility often exceeds the estimated number of bookings because of its flexibility as an alternative for events that were traditionally held in the Coliseum. She insinuated that several improvements should be made to reinforce the sound as well as the ability to petition off sections for meetings. She commented that the room had been designed to host conventions and business expos, but has been used for parties, banquets and smaller concerts, even festivals such as the Henry Street Festival, which was held during the prior year with great production and sound. As a follow up response to questions about occupancy expectations for a facility similar to the Special Events Center, and if the room occupancy was exceeding management's expectations; Ms. Schon said that the national average for similar facilities was approximately 65 percent occupancy; and in the previous year, 272 events were held, but the numbers did not include events held in partnership with the City of Roanoke when the Civic Center was used as a default location for the community. Vice-Mayor Trinkle appreciated the work of the Roanoke Civic Center Commissioners, and he inquired as to how renovations such as seat replacements would impact the Center's pro forma; whereupon, Ms. Schon answered that it was complex because the Civic Center plans to remain operational during most of the renovations. She explained that one section of seats will be removed, the section will be cleaned and painted, and then the new seats will be installed with the process repeating until each of the 34 sections have been completed. In regard to the recent bid for sponsorship of the Roanoke Civic Center, Vice- Mayor Trinkle inquired if the signage would be replaced at the City's expense, and if a cost estimate was available for the changes. Ms. Schon estimated the cost of the 672 conversion to be $175,000.00 to $200,000.00, which included signage, uniforms, stationary, and local and national ads to promote the Berglund Center. She reported that the first installment for the sponsorship would be $500,000.00, and the cost for converting the abovementioned items would be deducted from those funds, commenting the sponsorship funds for the remaining nine years would be applied to the bottom line_ Referencing earlier predictions that Fiscal Year 2015 revenue will outperform Fiscal Year 2014, Vice-Mayor Trinkle asked if the prediction was based on an analysis by Global Spectrum, or solely on current market trends. Ms. Schon answered that the predictions were based on current industry trends as well as feedback from competitors and analysts from Nashville who maintain data on Christian, urban and country music, and act as a conduit between Los Angeles and New York. She pointed out that promoters in California had revamped many shows to fit venues like the Roanoke Civic Center since the shows in major venues were not proving to be as not profitable. Vice-Mayor Trinkle suggested Elmwood Park as a venue option. Ms. Schon noted that Elmwood Park and the Jefferson Center were considered to be in-town partners. Ms. Schon called attention to the Roanoke Civic Center 2013-2014 Annual Report and she shared the following information: • Over 260 events held in 2013-2014 o Parlors booked • Single days 41 • Multi venue 66 o Special Events Center • Single days 7 • Multi venue 19 o Performing Arts Theatre • Single days 62 • Multi venue 87 o Coliseum • Single days 139 • Multi venue 87 o Exhibit Hall • Single days 53 • Multi venue 153 o Parking lot • Single days 17 • Multi venue 38 673 • Event Mix o Community 5% o Concerts 30% o Family 15% o Meetings/Private rentals 4% o Other 1% o Religious 5% o Special 11 o Theatre 13% o Trade/Consumer show 16% • Social Media o Facebook — 4,786 new likes o Instagram — 279 new followers o Twitter— 2,507 new followers o Tumblr— added to social media arsenal o New Facebook page for PetEx — gained over 500 likes for Cutest Pet Contest • In the News o Harlem Globetrotters stopped by William Byrd High School to honor Marvey'o Otey for his respectable basket and to play a game of horse �.. o Held first ever Tweet Up for ice removal o Movie star Kevin Costner stopped by the Texas Tavern prior to performing at the Roanoke Civic Center with his band Modern West o #RAKNOMINATIONS: After being challenged by a fellow Global Spectrum venue to perform Random Acts of Kindness our marketing staff headed out into the community to give away free tickets to random strangers. • Team Green O 80 pounds of trash collected through Adopt-A-Stream and Street o RCC became a Level 1 JanPak Certified Clean Zone o Staff painted stencils on storm water drains and marked them as "Dump No Waste...Drains to Stream" • Community Involvement O 668 pounds of pet food collected o $33,500.00 raised for Muscular Dystrophy o $500.00 raised for Susan G. Komen, Virginia Blue Ridge Affiliate, in October during Ovations and Global Spectrum's Drink Pink campaign which sold pink lemonade at events during the month o Skate Date raised $466.00 for Big Brothers and Big Sisters of Southwest Virginia O Over 500 tickets donated to local non-profit organizations 674 • Ovations o Tweet 2 Eat — Concession offerings tweeted before events o May 1 Jason Aldean concert — two of his favorite foods were offered as a concession — Doritos - Macaroni and Cheese - created the Jason Aldean Chicken Sandwich o $34,500.00 donated to non-profits through working the concession stands o Two new food options • Viva La Cupcake • Belacino's Pizza o Over $500.00 raised for breast cancer (See copy of document on file in the City Clerk's Office.) Following presentation, Mayor Bowers expressed appreciation and noted that the report would be received and filed. Comments from Council Members and Commission Members: Mayor Bowers inquired as to the number of full-time Roanoke Civic Center employees; whereupon, Ms. Schon responded that Global Spectrum employs 24 full- time employees and 300 part-time employees at the Roanoke Civic Center. Judy Jackson stated that she had participated in the performance evaluation for Global Spectrum, and she was amazed at the number of diverse performances brought to Roanoke, and that Roanoke has embraced Global Spectrum. There being no further business, Vice-Chairman Tom Pettigrew declared the meeting of the Roanoke Civic Center Commission adjourned at 9:47 a.m. At 9:47 a.m., Mayor Bowers declared the Council meeting in recess. At 11:00 a.m., the Informal Session of City Council reconvened with Mayor Bowers presiding and all Members of council in attendance. Mayor Bowers noted the following briefings: • Youth Services Overview: Council Member Price acknowledged Aisha Johnson, Assistant to the City Manager, for her role in organizing the Youth Summit held at William Fleming High School on August 2 from 9:00 a.m. to 2:00 p.m., and gave a brief overview regarding the event, as follows: 675 A Look Back Planning the:Youth Youth Services Initiative Workshop Summit •Guest Speaker: Leon Andrews,Jr. •National League of Cities,Institute for Youth,Education,and Families Youth Meeting •Feb.25 •Youth gave feedback -:. :: f:�iri'u youth Summit t i �'111%1 Youth Summit che /e•William Fleming High School . istration•Aug.2 .-9 a.m.• 9 a.m.-2 p.m. ome: """'.-9:30 a.m.11 IIII 45 minute ssion groups• h&activities:a.m.-1:15 N• up,survey,door prizes:p.m.-2 p.m. Discussion Groups Discussion r r ,ups • You Don't Know Me •Our Media Driven But I Know You World • Substance Abuse Prevention •Positive Choices in Dating and Peer -tai si:Yd )ACtiViia L Relationships • DJ J/ •Cultural Diversity and . ' - 'tr, - Bullying Prevention Karaoke '' •Be Proud of Your f•• A Selfie a • Obstacle Course • Volleyball lbw 676 3 Survey Takers How Do You Get •Ages 12-17 •William Fleming HS 47.2% • Patrick Henry HS 19.4% 50% •James Breckinridge MS 19.4% • Facebook 26.3% • Lucy Addison MS 8.3% • Other Social Media 10.5% •James Madison MS 5.6% .:.� • Instagram 5.3% • Newspaper 2.6% • • Radio 2.6% • YouTube 2.6% 0 • Twitter 0% • Discussion Group ` ;` About Rr,-: ke r=t?,F?r►hart; • Entertainment(Movie theatres, malls,recreation On a scale of one to five the centers)32.5% majority of participants rated • Sports 20% the discussion groups at 4 and ▪ Outdoors(Mountains, above. greenways, parks)15% ▪ Community(Sense of community,community festivals,people) 10% • Youth groups 10% • Other(Jobs,social „., atherings)12.5% `' / . / Whr ,' ` riiith Went M t�inri Forward • Reconfigure Youth Services • Amusement park!water park Citizens Advisory Board 19.5% • Mini/midyear summit • More teen summits and youth days 17.3% • More teen centers and social events 13% tf • Arcade 8.6% 6 • Sports tournaments 8.6% , =°- • Other 23.9% 3 677 Partners •Roanoke City Public Schools •Roanoke Parks and Recreation •Roanoke Public Libraries •Roanoke Youth Haven •Roanoke Redevelopment Housing Authority •Blue Ridge Behavioral Healthcare •RAYSAC •Family Service Roanoke Valley •Straight Street •Citizens invested in our youth (See copy of document on file in the City Clerk's Office.) In connection with the Youth Summit, Council Member Lea suggested that future youth meetings be located in central areas in order to allow participation by all youth in the City, and he thanked Council Member Price and others that had assisted her with the successful event. Council Member Bestpitch also appreciated the collaborative effort of many of the youth organizations in the Roanoke Valley; he wanted focus on reconfiguration of ,ter the Youth Services Citizens Advisory Board. Council Member Price agreed that keeping youth engaged would be a critical part of the Youth Services Citizens Advisory Board reorganization process, commenting that two representatives from each of the two high schools would be appointed to the Board. Council Member Ferris said he was impressed with the enthusiasm of the youth that were in attendance at the Youth Summit. Realizing the focus of the Youth Services Initiative was targeted on the 12 to 17 year old age group, he called attention to 18 to 22 year olds that were lost because of the expectation to act like adults when biologically they have not yet matured. He also agreed with Council Member Lea that it would be beneficial for recent high school graduates to serve as role models. Vice-Mayor Trinkle stated that Virginia Tech Carilion Medical School students have been actively seeking opportunities to work with youth in the Roanoke Valley, and agreed that a mentoring program would benefit the youth by providing guidance; and furthermore would benefit the mentors by helping them realize a purpose. Mayor Bowers was favor of reviving the Student Government Day for high school students to participate with City Officials, adding it was important for students to learn about the democracy in local government and to be exposed to careers in local government. 678 He thanked Council Member Price for the update, adding the information would be received and filed. • Zoning & Development Update: Chris Chittum, Director, Building, Planning and Development, presented the following information: Topics • Upcoming Zoning Amendments • Increased Development • Department Response Where do zoning amendments come from? • Requests from citizens, businesses, developers • Staff experience • Code of Virginia amendments - Zoning as a tool to implement Roanoke's Comprehensive Plan Uses • Family day home: 6-12 children in residential districts (State Code change) • Microbrewery/Microdistillery (ABC change) • Outdoor storage lot in industrial districts - In all cases, we are adding uses Dimensions • Measuring the front setback — to the house's face • Lot size for duplex in RM-1 district • Delete open space requirement in RMF district • Accessory structure setback in R-12 - In all cases, we are increasing flexibility Standards • Allow street trees to count for site tree canopy • Sign overlay— districts allowed and remove limits • Electronic reader boards — expand to other districts • Allow full-cover clings in vacant storefronts - In all cases, we are increasing flexibility Technical • References to Stormwater Code • Variances — calibrate to Virginia Code 679 Schedule • Planning Commission review (underway) • September Planning Commission motion to initiate • October Planning Commission • October City Council With regards to the scheduling, Council Member Rosen said that most of the changes to the Zoning Ordinance seemed to be innocuous, and asked the City Attorney if the proposed changes could be implemented more rapidly; whereupon, the City Attorney responded that the process was moving along at a great pace since the advertisement for the City Planning Commission and the City Council public hearings were being published simultaneously, with there being no lag time between the City Planning Commission hearing and subsequent action by City Council. Development Activity • Levels of development activity • Multiple data sources Building Permit Applications • 2007 - 1,277 • 2008 - 1,176 • 2009 - 1,101 • 2010 - 1,215 • 2011 - 1,236 • 2012 - 1 ,248 • 2013 - 1 ,314 Building Inspection Requests • 2007 - 15,018 • 2008 - 13,997 • 2009 - 12,177 • 2010 - 11,529 • 2011 - 11,548 • 2012 - 11,614 • 2013 - 14,188 680 Development Plan and Plat Submittals 3 3rd h.4th Quarter fY14 60 55 50 45 40 • 35 2010 30 25 2009 20 ::sex 15 Permit Revenue • FY12 Actual - $592,387.00 • FY13 Actual - $703,897.00 • FY14 Actual - $783,157.00 • FY15 Projected - $853,641.00 In response as to whether the value of building permits had increased; Mr. Chittum stated that while there was no data available on actual values, the net income from building permits which is based on values, had increased by 44 percent. Consequently, in response to a comment by Council Member Rosen that during the recession the number of building permits had increased, but those permits were for smaller projects, and while those permits increased staff's workload, they did not increase revenue, Mr. Chittum indicated that during the recession individuals started smaller projects that also required inspections, adding that a spike in inspections occurred throughout the year following an increase in building permit applications, as referenced below. 681 MEP Permit Applications 1000 - - -------- ... _ _-- ICED 1430 1030 1.330 1100 ICED 743 • 1 2T1 2430 2437 2010 2011 :012 2012 Stormwater • New Stormwater Management ordinance • Stormwater Utility Credit program Response • Staffing transitions and additions • Benchmarking development plan review times • Outreach • Third party (Regional Partnership) Study Staffing • Moved housing planner to plan review • Permit Tech PT>FT • New Building Inspector • New Development Director • Redeploy City Planners to plan review • Permit office operations 682 Benchmarkinq • Site plan review times • 23 other Virginia localities • Preliminary findings o Shortest review times of all localities reviewed o Best practices to continue o Develop data o Best practices to adopt Mandated Plan Review Times Roanoke Roanoke County IMMAIR S.ilem Vinton 31 Botetourt County Bedford County Fr.inklin County _ Blacksburg 2 ' Martinsville Charlottesville Lynchburg Calendar Days Review Times 2014 • Median number of reviews: 3 • Median business days to approved: 46 • Median calendar days to approved: 63 Vice-Mayor Trinkle inquired as to the State mandated time frame for review of building plans. Mr. Chittum informed that the State requirement for building plan reviews was 60 days for the first review and 45 days for each subsequent review. Customer Outreach • Interviews • Design professionals • Attorneys • Developers • What we do well and how we can improve I 683 Regional Partnership Study • Objective third party • Random sample of projects • Survey • Interview • What we do well and how we can improve (For full text, see copy of presentation on file in the City Clerk's Office.) Concerns related to bed and breakfast rentals having been expressed, Council Member Bestpitch was surprised those issues had not been addressed in the proposed amendments. Mr. Chittum explained that staff wanted to address those concerns; however, the issue was very complex and staff had been working with the City Attorney's Office to achieve the proper outcome, adding that an amendment to clarify the matter would be submitted in the spring 2015. Council Member Rosen thought it was important to clarify the zoning amendment in a practical sense because of the effect on construction, stating the process demonstrates the openness of government and its business friendly nature. Even though there were many expenses associated with making changes to the Zoning Ordinance, he encouraged staff to bring such matters to Council. Vice-Mayor Trinkle suggested that data regarding in-house measures be included in the smaller amendments to show the increased demand on staff and how well those challenges were being met. Mr. Chittum commended City staff for their diligent work as they strived to meet the increased demand for public service. In conclusion, although good customer service was prevalent in the Department of Planning, Building and Development and Vice-Mayor Trinkle appreciated a priority being placed on meeting the needs of citizens effectively. Concerns having been expressed with regard to reader boards, Vice-Mayor Trinkle wondered if there was a potential for controversy associated with any of the other; whereupon, Mr. Chittum explained that the quality of reader boards has increased since 2005 because they cannot be a standalone structure. He explained that some individuals may have a concern due to a reduction in the minimum lot size from 7,000 to 5,000 square feet, but the concept had been initiated in 1999 and such reduction requires a special exception. He noted some neighborhoods have 6,500 square foot lots, which prevents the construction of duplexes which are not very dense compared to a larger home that has been divided into six units. 684 There being no additional comments, the presentation was received and filed. At 12:11 p.m., the Mayor declared the Council meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers-7. ABSENT: None.-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Bishop Delmar L. Jackson, II, Abundant Grace Assembly. Mayor Bowers called for a Moment of Silence in memory of Lewis William Peery, a community activist and 1987 Citizen of the Year, who passed away on Wednesday, August 27, 2014. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS: The Mayor declared the week of September 17-23, 2014, as Constitution Week. (See Ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the Proclamation to Betty Lesko, Regent; and Kay Young, Member, Nancy Christian Fleming Chapter, Daughters of the American Revolution. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to urge them to be good stewards of the City's finances. 685 Tracey Lockwood, 331 King George Avenue, S. W., appeared before the Council in connection with the business license fee assessment for psychic mediums. (See copy of comments on file in the City Clerk's Office.) Mayor Bowers referred the matter to the City Manager for review and follow-up. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of the Council held on Monday, June 16, 2014; and Monday, July 7, 2014, was before the body. (See Minutes on file in the City Clerk's Office.) Council Member Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. ANNUAL REPORTS—ECONOMIC DEVELOPMENT AUTHORITY: Annual report of the Economic Development Authority of the City of Roanoke, Virginia, for the period ending June 30, 2014. (For full text, see copy of report on file in the City Clerk's Office.) Council Member Rosen moved that the Annual report be received and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. 686 OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD-ROANOKE NEIGHBORHOOD ADVOCATES- ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Reports of qualification of the following individuals were before the Council: Erin B. Ashwell as a member of the Roanoke Public Library Board for a term of three-years ending June 30, 2017; Antwyne U. Calloway as a member of the Roanoke Neighborhood Advocates for a term of three-years ending June 30, 2017; and Andrew J. Anguiano as a Commissioner of the Roanoke Redevelopment and Housing Authority to fill the unexpired term of Adam Boitnott ending August 31, 2016. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: COUNCIL-CITY CLERK-DIRECTOR OF FINANCE- CITY ATTORNEY- MUNICIPAL AUDITOR: Council Member Sherman P. Lea, Chairman, Roanoke City Council Personnel Committee, submitted a written communication recommending reappointments of the City Attorney, City Clerk, Director of Finance, and Municipal Auditor for two-year terms of office ending September 30, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the reappointments of Stephanie M. Moon Reynolds as City Clerk, Barbara A. Dameron as Director of Finance, Daniel J. Callaghan as City Attorney, and Troy A. Harmon as Municipal Auditor; for a term of office of two-years, each, commencing October 1, 2014 and ending September 30, 2016. The motion was seconded by Council Member Price and unanimously adopted. 687 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: ALCOHOL-GRANTS-POLICE-TRAFFIC: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2015 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement - Alcohol) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting alcohol impaired drivers. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40037-090214) A RESOLUTION authorizing the application and acceptance of the 2015 Department of Motor Vehicles Traffic Safety Alcohol Impaired Drivers Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 136.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40037-090214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. Vice-Mayor Trinkle offered the following budget ordinance: (#40038-090214) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 137.) ii 688 Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40038-090214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. BUDGET-POLICE-GRANTS-TRAFFIC: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2015 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement - Occupant Protection) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting occupant protection. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40039-090214) A RESOLUTION authorizing the application and acceptance of the 2015 Department of Motor Vehicles Traffic Safety Occupant Protection Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 138.) Council Member Rosen moved the adoption of Resolution No. 40039-090214. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. Council Member Rosen offered the following budget ordinance: (#40040-090214) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 139.) 689 Council Member Rosen moved the adoption of Budget Ordinance No. 40040- 090214. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. BUDGET-POLICE-GRANTS-TRAFFIC: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2015 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting drivers who are speeding. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40041-090214) A RESOLUTION authorizing the application and acceptance of the 2015 Department of Motor Vehicles Traffic Safety Speed Enforcement Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 140.) Council Member Bestpitch moved the adoption of Resolution No. 40041-090214. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. Council Member Bestpitch offered the following budget ordinance: (#40042-090214) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 141.) 690 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40042- 090214. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. BUDGET-GRANT-HOUSING: The City Manager submitted a written communication recommending acceptance and appropriation of the 2014 - 2015 Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME) and Emergency Solutions Grant (ESG). (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40043-090214) A RESOLUTION accepting the Fiscal Year 2014 - 2015 Community Development Block Grant, HOME Investment Partnerships Program funds, and Emergency Solutions Grant funds; and authorizing the City Manager to execute Grant Agreements, Funding Approvals and other documents required by the United States Department of Housing and Urban Development, and such subgrant agreements, amendments and other documents as may be required pursuant to the Annual Update to the 2010 - 2015 Consolidated Plan, under certain conditions. (For full text of resolution, see Resolution Book No. 77, page 142.) Council Member Bestpitch moved the adoption of Resolution No. 40043-090214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. I 691 Council Member Bestpitch offered the following budget ordinance: (#40044-090214) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 143.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40044- 090214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. Council Member Bestpitch offered the following budget ordinance: (#40045-090214) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 146.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40045- 090214. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. GRANTS-TRANSPORTATION: The City Manager submitted a written communication recommending adoption of a resolution in connection with a Regional Surface Transportation Program Grant (RSTP). (For full text, see communication on file in the City Clerk's Office.) 692 Council Member Rosen offered the following resolution: (#40046-090214) A RESOLUTION requesting the Roanoke Valley Area Metropolitan Planning Organization to fund a Regional Surface Transportation Program Project for expansion and completion of the Tinker Creek Greenway in Roanoke; and authorizing the City Manager to execute the required applications and to take any other actions necessary to respond to any inquiries or provide supplemental information as may be necessary to apply for, implement and administer such grant. (For full text of resolution, see Resolution Book No. 77, page150.) Council Member Rosen moved the adoption of Resolution No. 40046-090214. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. PARKING PERMITS-ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending execution of a Letter Agreement between the City and Fairlawn at Jefferson, LLC, for access to unreserved residential and commercial parking permits for the Boxley Building Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40047-090214) A RESOLUTION approving the terms of a Letter Agreement between the City of Roanoke, Virginia, and Fairlawn at Jefferson, LLC, for access to parking permits for the Boxley Building Project (Project); authorizing the City Manager to execute the Letter Agreement referred to above; and authorizing the City Manager to execute such other documents and to take such further actions as may be necessary to implement, administer, and enforce such Letter Agreement. (For full text of resolution, see Resolution Book No. 77, page 152.) Council Member Rosen moved the adoption of Resolution No. 40047-090214. The motion was seconded by Council Member Trinkle. Council Member Rosen was excited about the project because it would utilize stimulus funds, and because the project was contingent upon the availability of parking, which he supports in the City garages. I a 693 There being no additional comments by the Council Members, Resolution No.40047-090214 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Recent Publicity for Roanoke Roanoke Valley Convention and Visitors Bureau continue to do a great job marketing our City and the region. Examples include: • Campaigns like "Blue Ridge Standard Time" • Media tours, inviting local writers/reporters to visit and experience our city. • Roanoke was recently featured in Forbes Travel, article titled "Spending Two Perfect Days in Virginia's Shenandoah Valley." Included a beautiful cityscape photo of Roanoke, and showcased some of the great amenities our city offers. • CVB also promotes Roanoke as a meeting destination (copies of sales sheet provided to Council members on dais) by highlighting our best assets. Parks and Arts Program to Conclude • Final event will be held at Mountain View • Saturday, September 6 from noon to 3:00 p.m. • Postponed from original date because of rain • Performing artists will include The Fat Tuesdays Band, Larnell Starkey & the Spiritual Seven, and Silly Bus. The visual artist will be Philosophy Inc.'s Roanoke Time Machine. Solarize Roanoke • Program was launched July 21 and will be offered through September 30, 2014. • A partnership between the City of Roanoke, Community Housing Partners, local solar installers, Freedom First Credit Union, and local community members. • Designed to make solar energy affordable and accessible to • homeowners. More information is available at solarizeroanoke.org or at Facebook.com/solarizeroanoke. 694 Library System Statistics for FY-14 • Overall increase in circulation of approximately 2 percent • eBook circulation increased by approximately 36 percent • The greatest circulation increases: • Gainsboro Branch (20 percent) • Melrose Branch (12.7 percent) REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: ZONING: Ordinance No. 40033, on second reading, to rezone property located at 1729 and 0 Patterson Avenue, S. W., from MX, Mixed Use District, to INPUD, Institutional Planned Unit Development District, subject to a certain proffered condition, having previously been before the Council for its first reading on Monday, August 18, 2014, read and adopted on its first reading and laid over, was again before the Council for its second and final reading. Mayor Bowers pointed out that the applicant's name and filing date was incorrect as listed in the original Ordinance that was read into the record on Monday, August 18, 2014. Council Member Lea offered to amend the following ordinance: (#40033-090214) AN ORDINANCE to amend § 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain properties within the City, subject to a certain condition proffered by the applicant. (For full text of ordinance, see Ordinance Book No. 77, page135.) Council Member Lea moved to amend Ordinance No. 40033-090214. The motion was seconded by Council Member Rosen. Council Member Ferris read the following statement into the record, advising that he would be abstaining from discussion as well as voting on the matter: 695 "STATEMENT OF CONFLICT OF INTEREST I, Raphael E. Ferris, state that I have a personal interest in agenda item A.4. regarding request of Transitional Options for Women to rezone property located at 1729 and 0 Patterson Avenue, S. W. because I have a property in the area that the applicant may have an interest in acquiring. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) There being no further comments, Ordinance No. 40033-090214 was amended by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Ferris abstained from voting.) Council Member Price offered the following amended ordinance: (#40033-090214) AN ORDINANCE to amend § 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain properties within the City, subject to a certain condition proffered by the applicant. (For full text of ordinance, see Ordinance Book No. 77, page135.) Council Member Price moved the adoption of Ordinance No. 40033-090214, as amended. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members, Lea, Price, Rosen, Trinkle, and Mayor Bowers-5. NAYS: Council Member Bestpitch-1. (Council Member Ferris abstained from voting.) r` 696 VIRGINIA MUNICIPAL LEAGUE: Council Member Bestpitch offered the following resolution appointing Council Member Anita J. Price, the Voting Delegate; Vice-Mayor David B. Trinkle as the Alternate Voting Delegate for the Business Session; and Christopher P. Morrill, City Manager, as Staff Assistant, for the Annual Virginia Municipal League Business Meeting to be held on Tuesday, October 7, 2014, in Roanoke, Virginia: (#40048-090214) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and designating a Staff Assistant for any meetings of the Urban Section. (For full text of resolution, see Resolution Book No. 77, page153.) Council Member Bestpitch moved the adoption of Resolution No. 40033-090214. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea reminded everyone of a valley conversation on domestic violence at 6:00 p.m., on Thursday, September 18, 2014, at the Salem Civic Center. Mayor Bowers announced a Massing of the Colors Ceremony at the Vinton War Memorial on Saturday, October 11, 2014, at 3:00 p.m. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE-CITY OF ROANOKE PENSION PLAN BOARD OF TRUSTEES: The Mayor called attention to a vacancy created by the expiration of the four-year term of office of David C. Key as a Citizen at Large Representative of the Board of Trustees, City of Roanoke Pension Plan, on June 30, 2014; Inasmuch as Mr. key has severed three consecutive terms of office, he is not eligible to serve another term; whereupon, Mayor Bowers opened the floor for nominations. Council Member Ferris placed in nomination the name of Glen Combs. 697 There being no further nomination, Mr. Combs was appointed to replace Mr. Key as a Citizen at Large representative of the City of Roanoke Pension Plan, Board of Trustees, for a term of office ending June 30, 2018, by the following vote: FOR MR. COMBS: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD: The Mayor called attention to an upcoming expiration of the term of office of Barbara A. Botkin as member of the Architectural Review Board on October 1, 2014. After being reappointed Ms. Botkin notified the City Clerk that she was no longer interested in being reappointed. OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention to an upcoming expiration of the three-year term of office of Randall Simmons as a Citizen at Large representative; and Joseph Wood, as a Tower representative of the Towing Advisory Board ending October 31, 2014; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the names of Randall Simmons and Joseph Wood. There being no further nominations, Mr. Simmons as a Citizen at Large representative, and Mr. Wood, as a Towing representative were reappointed as members of the Towing Advisory Board for three-year terms of office, each, ending October 31, 2017, by the following vote: FOR MESSRS. SIMMONS AND WOOD: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. OATHS OF OFFICE-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION: The Mayor called attention to a vacancy created by the resignation of the former Director of Finance, an ex-officio member of the Roanoke Valley Juvenile Detention Center Commission; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Barbara Ann Dameron, Director of Finance. There being no further nominations, Ms. Dameron, was appointed as an ex- officio member of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Ann H. Shawver ending June 30, 2016. 698 At 2:47 p.m., the Mayor declared the Council meeting in recess for continuation of a Closed Meeting in the Council's Conference Room, Room 451 , Noel C. Taylor Municipal Building At 5:16 p.m., the Council meeting reconvened in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, with Mayor Bowers presiding and all Members of the Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers-7. NAYS: None-0. There being no further business, Mayor Bowers declared the Council meeting adjourned at 5:17 p.m. APPROVED ATTEST: Q)610-4-1/ Stephanie M. Moo -Reynolds, MMC David A. Bowers City Clerk Mayor 699 ROANOKE CITY COUNCIL—REGULAR SESSION September 15, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, September 15, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers-7. ABSENT: None-0. The Mayor declared the existence of a quorum. R OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for Operations; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Carlton W. Wright, Associate Pastor, Shenandoah Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: PROCLAMATIONS-PULMONARY FIBROSIS: The Mayor declared the month of September as Pulmonary Fibrosis Awareness Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Amy and Rebecca Leggett, Advocates with the Coalition of Pulmonary Fibrosis. 700 PROCLAMATIONS - DISABLED PERSONS: The Mayor declared the month of .. October as National Disability Employment Awareness Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Karen Michalski - Karney, Executive Director, Blue Ridge Independent Living Center, and he recognized participants from the Project Search Program. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Steven Grammer, 1541 Wyndham Drive, Apt. A, Vinton, Virginia 24179, appeared before the Council to request that Valley Metro assist persons with disabilities with transportation needs to travel out of the City to medical appointments. (See copy of comments on file in the City Clerk's Office.) Mayor Bowers stated that the City of Roanoke owns Valley Metro, and he assured that the transit company has been working to extend the hours of operation. He hoped financial arrangements and Federal government assistance would eventually allow for additional bus service. - Vice -Mayor Trinkle noted that Mr. Grammer was the first passenger to board the new low -floor buses at the ribbon cutting for the vehicles designed to allow easier curb side access. He agreed that Valley Metro's hours of operation should be extended; and he thanked Mr. Grammer for his attendance at the Council Meeting and the ribbon cutting for the buses that was held on Friday, July 11, 2014. Council Member Price thanked Mr. Grammer for bringing awareness to the transportation issue, commenting there had been a lengthy discussion at the VALUE Committee meeting where local representatives and GRTC staff had acknowledged the issue as a regional concern. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to two requests for a Closed Meeting. -+ ..M 701 Inasmuch as he is employed by Carilion Clinic, Vice -Mayor Trinkle stated that he . would abstain from any participation in connection with the request by the City Manager for City Council to convene in a Closed Meeting to discuss the disposition of City -owned property located at 250 Reserve Avenue, S. W., due to a conflict of interest. CITY COUNCIL: A communication from Sherman P. Lea, Chairman, Roanoke City Council Personnel Committee, requesting that City Council convene in a Closed Meeting to discuss the performance of a Council- appointed officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of Council Member Lea as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. CITY -OWNED PROPERTY - PURCHASE /SALE OF PROPERTY: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 250 Reserve Avenue, S. W., designated as Official Tax Map No. 1040201, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained.) 702 OATHS OF OFFICE - ROANOKE VALLEY BROADBAND AUTHORITY - .,. ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION - ROANOKE CIVIC CENTER COMMISSION -CITY CLERK -CITY ATTORNEY - MUNICIPAL AUDITOR - DIRECTOR OF FINANCE - TOWING ADVISORY BOARD: Reports of qualification of the following individuals were before the Council: Christopher P. Morrill as the City official representative of the Roanoke Valley Broadband Authority for a two -year term of office, commencing December 13, 2013 and ending December 12, 2015; Barbara A. Dameron as an ex- officio member of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of Ann H. Shawver ending June 30, 2016; Landon C. Howard, Thomas Pettigrew and Ssunny Shaw as members of the Roanoke Civic Center Commission for three -year terms of office, each, ending September 30, 2017; Stephanie M. Moon Reynolds as the City Clerk, Daniel J. Callaghan as the City Attorney, Drew Harmon as the Municipal Auditor, and Barbara A. Dameron as the Director of Finance of the City of Roanoke for two -year terms of office, each, ending September 30, 2016; and Rick D. Clark as a law enforcement representative of the Towing Advisory Board for a three -year term of office ending October 31, 2017. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. BID OPENINGS: CITY PROPERTY - PARKS - RECREATION- CARILION MEDICAL CENTER - PLAYGROUNDS: Pursuant to notice of advertisement to seek bids for naming and sponsorship rights for a children's playground at Elmwood Park, located at 706 Jefferson Street, S. E., in the City of Roanoke, Virginia, designated as Roanoke Official Tax Map No. 4013201, in an area adjacent to the Main Branch of the Roanoke - City Public Library. 703 The Mayor inquired if there were any other bids to be offered. There being none, he stated that the bidding was closed. Mayor Bowers instructed the City Clerk to proceed with the opening of the bids; whereupon, Ms. Moon Reynolds opened and read aloud the sole bid received from Carilion Medical Center, in the aggregate amount of $225,000.00, in five equal annual installments, due on October 1, 2014, for a term of 15 years. (See copy of bid on file in the City Clerk's Office.) Without objection from the Council, Mayor Bowers advised that the bid would be referred to the City Manager for study, report and recommendation to the Council. Inasmuch as he is employed by Carilion, Vice -Mayor Trinkle stated that he would abstain from any participation in connection with the abovestated matter due to a conflict of interest. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET- GRANTS -CITY SHERIFF: The Honorable Tim Allen, City Sheriff, submitted a written communication requesting an acceptance and appropriation of funds in connection with the State Criminal Alien Assistance Program (SCAAP) Reimbursement Grant from the Bureau of Justice Assistance Office in conjunction with the U. S. Department of Homeland Security to partially fund the purchase of a new inmate transport vehicle; and the City Manager submitted a written communication recommending Council concur in the request of the City Sheriff. (See copies of communications on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40049 - 091514) A RESOLUTION authorizing acceptance of the State Criminal Alien Assistance Program (SCAAP) Grant made to the City of Roanoke Sheriff's Department by the Bureau of Justice Assistance Office in conjunction with the U. S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 154.) 704 Vice -Mayor Trinkle moved the adoption of Resolution No. 40049 - 091514. The motion was seconded by Council Member Price and adopted by the following vote: , AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #40050 - 091514) AN ORDINANCE to appropriate funding from the Federal government for the State Criminal Alien Assistance Program (SCAAP), amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 155.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40050 - 091514. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. ~� NAYS: None -0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: GRANTS- EMERGENCY MEDICAL SERVICES - BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with an Assistance to Firefighters Grant from the Federal Emergency Management Agency (FEMA) for the purchase of seven power load stretcher systems for existing front line ambulances. (For full text, see communication on file in the City Clerk's Office.) y 705 " Council Member Lea offered the following resolution: M ( #40051 - 091514) A RESOLUTION authorizing the application and acceptance of the Assistance to Firefighters Grant to the City from the U.S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 155.) Council Member Lea moved the adoption of Resolution No. 40051 - 091514. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. Council Member Lea offered the following budget ordinance: ( #40052 - 091514) AN ORDINANCE to appropriate funding from the Federal Emergency Management Agency (FEMA) for the Assistance to Firefighters Program, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 156.) Council Member Lea moved the adoption of Budget Ordinance No. 40052- 091514. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. HOUSING -HUMAN SERVICES - BUDGET - GRANTS: The City Manager submitted a written communication recommending acceptance of a Virginia Homeless Solutions Program (VHSP) grant from the Department of Housing and Community Development to support Continuum of Care strategies and homeless service and prevention programs. (For full text, see communication on file in the City Clerk's Office.) 706 Council Member Bestpitch offered the following resolution: ( #40053 - 091514) A RESOLUTION authorizing the application and acceptance > of the Virginia Homeless Solutions Program Grant ( "Grant') by the Virginia Department of Housing and Community Development ( "DHCD ") in the amount of $92,685.00; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City, including Memoranda of Understanding with certain provider agencies. (For full text of resolution, see Resolution Book No. 77 page 157.) Council Member Bestpitch moved the adoption of Resolution No. 40053 - 091514. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: ( #40054 - 091514) AN ORDINANCE to appropriate funding from the " Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 158.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40054- 091514. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. 707 CONDEMNATIONS -SEWER AND STORM DRAINS: The City Manager submitted a written communication recommending authorization to acquire real property rights in connection with the Wyoming Avenue/Westside Boulevard Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following ordinance: ( #40055 - 091514) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Wyoming Avenue/Westside Boulevard Drainage Improvements Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 159.) Council Member Price moved the adoption of Ordinance No. 40055 - 091514. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: r AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. BUDGET - POLICE -CITY SHERIFF - BICYCLES - GRANTS: The City Manager submitted a written communication recommending Acceptance and appropriation of funds in connection with the FY2014 Edward Byrne Memorial Justice Assistance Grant from the United States Department of Justice to support the City's bicycle patrol program and surveillance and security improvements in the Sheriffs Office. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40056 - 091514) A RESOLUTION authorizing the acceptance of the FY 2014 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 160.) ., We*] Vice -Mayor Trinkle moved the adoption of Resolution No. 40056 - 091514. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #40057 - 091514) AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 161.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40057 - 091514. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. BUDGET - ECONOMIC DEVELOPMENT - INDUSTRIES - ZONING: The City Manager submitted a written communication recommending approval of an Agreement to Modify the Blue Hills Village Concept Plan. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: ( #40058 - 091514) AN ORDINANCE approving the terms of an Agreement to Modify Blue Hills Village Concept Plan between the City of Roanoke, Virginia, and the National Bank of Blacksburg; authorizing the City Manager to execute such Agreement; authorizing the City Manager to implement, administer, and enforce such Agreement; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 162.) 709 Council Member Lea moved the adoption of Ordinance No. 40058 - 091514. The . - motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. EQUIPMENT- ENCROACHMENT - STREET LIGHTS - PERMITS: The City Manager submitted a written communication recommending approval of an encroachment permit for Roanoke River Investments, LLC for private street lights along Old Whitmore Avenue and Old Woods Avenue, S. E.; subject to certain terms and conditions; and adoption of a proposed ordinance repealing Ordinance No. 40017- 080414 that was adopted by the Council on August 4, 2014. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40059 - 091514) AN ORDINANCE allowing an encroachment requested by _ Roanoke River Investments, LLC, a Virginia limited liability company, one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ( "Project "), of private street lights to be constructed by Roanoke River Investments, LLC, into the public right of way adjacent to private properties designated as Official Tax Map Nos. 4040403, 4040404, 4040405, 4040406, 4040407, and 4040408, located along Old Woods Avenue, S. E., and /or Old Whitmore Avenue, S. E., in Roanoke, Virginia, in connection with Phase I of the Project, upon certain terms and conditions; repealing Ordinance No. 40017 - 080414, adopted by City Council on August 4, 2014; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 164.) Council Member Rosen moved the adoption of Ordinance No. 40059 - 091514. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. 710 COMMENTS BY ASSISTANT CITY MANAGER. The Assistant City Manager of Operations reminded the public of the Dedication Ceremony for the new mural under the Main Street Bridge at Wasena Park on Friday, September 19, 2014, at 3:00 p.m., entitled "Beautiful View ", which focuses on scenes from the Wasena neighborhood and the Greenway. He pointed out that funding was being provided through the City of Roanoke's Percentage for Art Program and a development grant received by the Wasena Neighborhood Forum. REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds in connection with the 2012 - 2013 Flow Through IDEA Program that provides aid for the education and guidance of students with disabilities; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40060 - 091514) AN ORDINANCE to appropriate funding from the Federal government grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the ° second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 166.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40060 - 091514. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: NONE. 711 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: HUMAN SERVICES - VIRGINIA MUNICIPAL LEAGUE: Council Member Price offered the following resolution recognizing the City's support of a Virginia Municipal League initiative - Healthy Eating Active Living (HEAL) that promotes healthy lifestyles: ( #40061 - 091514) A RESOLUTION supporting the Virginia Municipal League's Healthy Eating Active Living (HEAL) initiative. (For full text of resolution, see Resolution Book No. 77 page 167.) Council Member Price moved the adoption of Resolution No. 40061 - 091514. The motion was seconded by Vice -Mayor Trinkle. Council Member Price asked for an overview of the Healthy Eating Active Living (HEAL) program and its implementation; whereupon, Mr. Stovall advised that the Virginia Municipal League (VML) had entered into a Memorandum of Understanding with the Institute for Public Health Innovation to promote a healthy eating and active living for cities and towns campaign, adding VML had encouraged all local jurisdictions - to show their support by adopting a resolution. He anticipated an active campaign in the coming months, with participation by the City. 3 Mayor Bowers noted the City's 70 public parks, 16 miles of greenways and approximately 25 miles of road bicycle lanes, indicating that the City had come a long way in promoting a healthy life- style. There being no further discussion, Resolution No. 40061 - 091514 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL. LEGISLATION: Council Member Rosen, Chairman, Legislative Committee, - advised of an agreement by the General Assembly and the Governor of Virginia to reduce State funding to localities by $345 million in the current year and $536 million in the next year. He thought current year reductions had been more dramatic than 4, 712 necessary in preparation for future reductions. He explained that instead of making across the board cuts to certain programs, the State's overall contributions to localities would be reduced, leaving more flexibility and discretion for localities to determine where reductions ought to be made. He further explained that public universities and colleges would be affected the most with a reduction of approximately $60 million over the biennium, and while there were no plans to reduce K -12 education in the current year, there would likely be reductions in the upcoming year. He concluded that City staff has been working with Rob Catron, Roanoke City's Legislative Liaison, to determine how the City of Roanoke would be affected; however, the numbers have not yet been made available. The Assistant City Manager for Operations commented that the Local Aid to the Commonwealth was a concept the State had used for several years to balance the budget, but it had ended in Fiscal Year 2013 at which time the City of Roanoke returned $1.2 million to the Commonwealth; and based on current estimates, he indicated that City staff anticipates current year reductions to be similar. Mayor Bowers announced that the first Council meeting in October would be held on October 9 due to the Virginia Municipal League Conference being held in the City from October 5 -7. He also called attention to the Council's Annual Financial Workshop scheduled for Friday, October 17, 2014, beginning at 8:30 a.m., with the location to be determined. He then advised the Director of Finance that she would be participating in the workshop discussions related to the state of the City's financial position. Council Member Price announced that the 25th Annual Henry Street Festival would be held on Saturday, September 20 from 10:30 a.m., until 10:00 p.m., rain or shine, in the newly renovated Elmwood Park, noting a wide arrangement of music from gospel to the Roanoke Symphony featuring Jane Powell to national hip hop artists. She further reminded that proceeds from the festival would benefit the Harrison Museum of African American Culture, located in the Center -in- the - Square. Council Member Lea announced that on Thursday, September 18, the fourth community conversation on domestic violence would be held at 6:00 p.m., at the Salem Civic Center, that the event was being sponsored by the Salem City Council, the Roanoke County Board of Supervisors, and the Roanoke City Council, adding that the meeting was a valley -wide event because domestic violence knows no geographical boundaries, income levels or race. He pointed out that speakers would include domestic violence survivors and perpetrators, with a juvenile court judge as the Keynote speaker; and encouraged everyone to attend the free event. Council Member Ferris noted that the Greek Festival at the Holy Trinity Greek Orthodox Church commences on Friday, September 19 through Sunday, September 21, adding that Roanoke has a variety of events taking place over the next several weeks, and suggested that citizens take advantage of all Roanoke has to offer. 713 OATHS OF OFFICE- ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy created by the resignation of Asia Smith as a member of the Roanoke Neighborhood Advocates for a term of office ending June 30, 2015; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of C. J. Meidlinger. There being no further nominations, Mr. Meidlinger was appointed to fill the unexpired term of office of Asia Smith as a member of the Roanoke Neighborhood Advocates ending June 30, 2015, by the following vote: FOR MR. MEIDLINGER: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy created by the resignation of Philip Clement as a member of the Roanoke Neighborhood Advocates for a term of office of ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Sharrieff Jones. There being no further nominations, Ms. Jones was appointed to fill the unexpired term of office of Philip Clement as a member of the Roanoke Neighborhood Advocates ending June 30, 2016, by the following vote: FOR MS. JONES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. (After receiving notification, Ms. Jones declined the appointment.) OATHS OF OFFICE - TOWING ADVISORY BOARD: The Mayor advised that Joseph Wood was reappointed as a member of the Towing Advisory Board at the regular meeting of the Council on Monday, September 2, 2014; and inasmuch as Mr. Wood was not a City resident, the residency requirement must be waived. Council Member Rosen moved that the City residency requirement for Mr. Wood be waived in this instance. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferns, and Mayor Bowers -7. NAYS: None -0. 4 714 At 2:52 p.m., the Council meeting was declared in recess until 7:00 p.m., for continuation of a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop No. 17 of St. John's Episcopal Church. COUNCIL: With respect to the Closed Meeting just concluded Council Member Ferris moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Members Price and Lea and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, Trinkle and Mayor Bowers -7. NAYS: None -0. (Inasmuch as Vice -Mayor Trinkle noted a Conflict of Interest with regard to a Closed Meeting request under Item C -2, he abstained from voting on said Closed Meeting only.) I J 715 PUBLIC HEARINGS: L ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, September 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Ivy View, LLC, to repeal all conditions proffered as part of previous rezonings and amend the Planned Unit Development Plan as it pertains to the properties located at 2207, 2203, 2309, 2219, 2239, 0, and 2211 Franklin Road, S. W., designated as Official Tax Map Nos. 1150102, 1150104, 1150106, 1150108, 1150109, 1150112, and 1150113, respectively, which were adopted through enactment of Ordinance Nos. 36925 - 122004 and 37875 - 082007, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, August 27, 2014, and Wednesday, September 3, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Franklin Road /Colonial Avenue Area Plan, and Zoning Ordinance as the subject property will be redeveloped for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40062 - 091514) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 36925- 122004, adopted December 20, 2004 and Ordinance No. 37875 - 082007, adopted August 20, 2007, to the extent that they placed certain conditions on properties located at 2207, 2203, 2309, 2219, 2239, zero (0), and 2211 Franklin Road, S. W., bearing Official Tax Map Nos. 1150102, 1150104, 1150106, 1150108, 1150109, 1150112, and 1150113, respectively; to amend the applicable Planned Unit Development Plan pertaining to the aforementioned properties; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 169.) 716 Vice -Mayor Trinkle moved the adoption of Ordinance No. 40062 - 091514. The motion was seconded by Council Member Bestpitch. Maryellen Goodlatte, Attorney, appeared before the Council in support of the petitioner. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. R. Brian Townsend, Assistant City Manager for Community Development, gave a brief overview of the history regarding the conveyance of property to Carillon, advising that the property was originally rezoned to Planned Unit Development in 2004 while still vacant, that the former Ukrops property constructed in 2007, had been sold to Carilion for renovations to the structure. He noted that the matter before Council affects the northern half of the Walgreens property on which the owner has proposed the construction of three restaurant pads and a retail element. He thought the new Carilion Center would complement the proposed construction and attract occupancy in the near future, commenting that one site was under contract for a restaurant that was regional to the southeast quadrant and should encourage further retail. Council Member Rosen questioned if the use of the property would be in line with economic realities; whereupon, Mr. Townsend thought the property would be properly aligned to face economic and land use realities. He pointed out that land values in Roanoke have not reached the point where high density developments were sustainable, saying the current plan was much more in line with the current economic and fiscal realities than the 2004 Plan. Council Member Rosen thought the proposed plan was a nicer design given the location of the property and the constraints; adding that the Plan appears to be more feasible than the original one. There being no further questions and/or comments by the Council Members, Ordinance No. 40062 - 091514 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. 717 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, September 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of 360 Toyota, LLC, to establish a sign overlay district for property located at 1530 Courtland Road, N. E., designated as Official Tax Map No. 3070316; currently zoned Commercial Site (CLS), the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, August 27, 2014, and Wednesday, September 3, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as the subject property will be redeveloped for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40063 - 091514) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to establish a Comprehensive Sign Overlay District at 1530 Courtland Road, N. E.; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 170.) Council Member Ferris moved the adoption of Ordinance No. 40063 - 091514. The motion was seconded by Council Member Bestpitch. Ben Crew, Balzer and Associates, representing the petitioner, appeared in support of the rezoning request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 718 � 1 There being no questions and /or comments by the Council Members, Ordinance No. 40063 - 091514 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, September 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Roanoke Valley Swimming, Inc., to amend the Planned Unit Development Plan ( "Plan') in connection with property located at 1130 Overland Road, S. W., designated as Official Tax Map No. 1380103, to permit an expansion of the existing facility previously rezoned to Institutional Planned Unit Development Plan (INPUD), during the comprehensive rezoning, pursuant to Ordinance No. 37269- 120505, adopted by the Council on December 5, 2005, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, July 30, 2014, and Wednesday, August 6, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 to be consistent with the City's Comprehensive Plan, Franklin Road /Colonial Avenue Plan, and Zoning Ordinance as existing use on the subject property will be expanded in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: ( #40064 - 091514) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the Institutional Planned Unit Development Plan, as it pertains to 1130 Overland Road, S. W., bearing Official Tax Map No. 1380103; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 172.) Council Member Lea moved the adoption of Ordinance No. 40064 - 091514. The motion was seconded by Council Member Bestpitch. 719 Howard Boggess, Lumsden Associates, representing the petitioner, appeared in support of the rezoning request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, the Mayor declared the public hearing closed. The Assistant City Manager for Community Development gave a brief history of the changes to the proposed property, advising that the City of Roanoke has owned the property since 1988, at which time the Roanoke Valley Swim Club entered into a lease agreement before purchasing the property in 2011, which property is adjacent to James Madison Middle School and Fishburn Park Elementary School; and the proposed amendment will allow Roanoke Valley Swim Club to construct two additions to the main facility for use as locker rooms, a weight room and a small therapeutic pool. He concluded that the Roanoke City Public Schools had no concerns regarding off -hour parking; and the request was for changes to make better use of the facility. There being no further questions and /or comments by the Council Members, Ordinance No. 40064 - 091514 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. LIBRARIES- PARKS - RECREATION: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, September 15, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke recommending execution and approval of a Naming Rights Agreement with the City of Roanoke for naming and sponsorship of a children's playground at Elmwood Park, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, August 29, 2014 and Friday, September 5, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The Assistant City Manager for Community Development submitted a written report on behalf of the City Manager, recommending an award to Carilion Medical Center for Naming Rights to the children's playground to be constructed at Elmwood Park located at 706 Jefferson Street, S. E. (For full text, see report on file in the City Clerk's Office.) 720 Council Member Ferris offered the following ordinance: ( #40065 - 091514) AN ORDINANCE accepting the bid of Carilion Medical Center to execute a Naming and Sponsorship Agreement with the City to name a children's playground to be constructed in Elmwood Park, located at 706 Jefferson Street, S. E., in the City of Roanoke, Virginia, designated as Roanoke Official Tax Map No. 4013201 (Naming Rights Agreement); authorizing the execution of the Naming Rights Agreement and certain related documents; authorizing the City Manager to take such further actions and execute such further documents as may be necessary to implement, administer, and enforce the Naming Rights Agreement; providing for an effective date; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 173.) Council Member Ferris moved the adoption of Ordinance No. 40065 - 091514. The motion was seconded by Council Member Bestpitch. Inasmuch as he is employed by Carilion, Vice -Mayor Trinkle reiterated that he would abstain from any participation in connection with the abovestated matter due to a conflict of interest. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, the Mayor declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40065 - 091514 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained.) OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: A Petition for Appeal filed by Joyce Epperly appealing the decision of the Architectural Review Board to deny issuance of a Certificate of Appropriateness for repairs at 437 Washington Avenue, S. W., the matter was once again before the Council. (See Petition for Appeal on file in the City Clerk's Office.) 721 Mayor Bowers stated that action by the Council regarding the Appeal had been before the Council on Monday, July 21, and thereafter postponed until the September 15 Council Meeting at 7:00 p.m. Mayor Bowers called attention to a communication from Jennings T. Bird, Attorney, requesting that the abovementioned Petition for Appeal be withdrawn inasmuch as the matter had been resolved. (See communication on file in the City Clerk's Office.) Without objection by the Council, the matter was withdrawn and the communication was received and filed. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. ACTS OF ACKNOWLEDGMENT- VIRGINIA AMATEURE SPORTS - COMMONWEALTH GAMES: Pete Lampman, President, Virginia Amateur Sports, Inc., appeared before the Council and gave an overview of the Subway Commonwealth Games and expressed appreciation to the Council and the City for their support for the past 25 years. (See copy of presentation on file in the City Clerk's Office.) Following accolades by the Mayor and Members of Council, Mr. Lampman presented a plaque to the City for its continued support of the Subway Commonwealth Games. (See plaque on display in the Noel C. Taylor Municipal Building.) CELEBREATIONS: Council Member Ferris again encouraged attendance at the 25�h Annual Henry Street Festival in Elmwood Park on Saturday, September 20; and the Greek Festival at the Holy Trinity Greek Orthodox Church from Friday, September 19 through Sunday, September 21. Mayor Bowers announced that Council Member Lea would be hosting a conversation on domestic violence at the Salem Civic Center on Thursday, September 18 at 6:00 p.m. 722 There being no further business, Mayor Bowers declared the Council meeting adjourned at 7:40 p.m. APPROVED ATTEST: Stephanie M. Mo%RoldNsM C C ity Clerk David A. Bowers Mayor J .w J 723 SPECIAL MEETING — ROANOKE CITY COUNCIL September 29, 2014 5:00 p.m. A special meeting of the Roanoke City Council was called to order on Monday, September 29, 2014, at 5:00 p.m., in the Council's Conference Room, fourth Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Member William D. Bestpitch, Raphael E. Ferris, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -5. ABSENT: Council Members Sherman P. Lea and Anita J. Price -2. OFFICERS PRESENT: Stephanie M. Moon, City Clerk; and Daniel J. Callaghan, City Attorney The Mayor declared the existence of a quorum. Mayor Bowers advised that the purpose of the meeting was for the Council to convene in Closed Meeting to discuss the 2014 Citizen of the Year Award. Council Member Ferris moved that the Council convene in a Closed Meeting to discuss the 2014 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Trinkle and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Price were absent.) At 5:02 p.m., the meeting was declared in recess for a Closed Meeting. At 5:27 p.m., the meeting was reconvened in open session, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Members Lea and Price. 724 COUNCIL: With respect to the Closed Meeting just concluded, Council Member Ferris moved that each Member of the Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by the Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Trinkle and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Price were absent.) There being no further business, Mayor Bowers declared the meeting adjourned at 5:28 p.m. APPROVED ATTEST: Stephanie M. Moon Re olds, C City Clerk ,<D QDL.X� David A. Bowers Mayor r 725 ROANOKE CITY COUNCIL - REGULAR SESSION October 9, 2014 9:30 a.m. The Council of the City of Roanoke met in regular session on Thursday, October 9, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Stephanie M. Moon Reynolds, City Clerk, calling the meeting to order, pursuant to Chapter 2, Administration, Article Il, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: None -0. ABSENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7. OFFICERS PRESENT: Stephanie M. Moon Reynolds, City Clerk. At 9:00 a.m., the City Clerk declared the meeting in recess due to a prior engagement involving the Mayor and Members of Roanoke City Council. At 9:30 a.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris and Mayor David A. Bowers -6. ABSENT: Council Member Sherman P. Lea -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. 6 726 ITEMS FOR ACTION: COUNCIL: A communication from Mayor David A. Bowers requesting that ' Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the Mayor as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) COUNCIL -CITY OWNED PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of City- • owned property at 206 Williamson Road, S. E., being Official Tax Map No. 4013803, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: C 727 BRIEFINGS: Market Building Annual Report: Michelle Dykstra, Sales and Marketing Manager, City Market Building, provided the Council with an update of the activities of past year and highlighted the following information: M, CITY MARL 4) ��_� BUILDING 728 Salem Mezzanine — Commodore Lotuige Salem Ave. merranine has been repurposed with comfortable sealing, including couches, loungechairs. and area rugs. z Mezzanine is new permanent [ionic for the Commodore Inn sign, bringing neon and Roanoke Restaurant history back to the Market Building Meeting space for students, business lunches, and after work brainstorming. i. qwi j uonal Improvements City Market Building Atrium findudes weekly esterriinatit HVAC main enance, painting, bulbs, etc,) In -house custodial staff min e;:peuses Staff is attenttve and dedicated Helps to achieve bexeroperaung eflidendes Expenses will likely exceed budget - general operating expenses are extraordinarily costly for this hind of building Year to date net income $20k 'ahead of budget Operating expenses in 2015 expected to exceed p _ income by $29ok, and includes need for capital improvements to HVAC system Income projections of Charter Hall likely to remain steady in 20 1$ despite increased competition downtown. Print Rcanoker Bella Poppyssed Wedding Magazines Radio WVTF ClearChannel(Steye,Seroy, Alt Project, WROV) ros.5 The Music Place Event advertising through Big Lick Promotions (includes TV) l n2ca Marketing through events — creating a better ie at the City Market Building! "motions including the Downtown Diners club, Friday night usic series, and ticket giveaways to CMB events. 1 iL 'Thank ,you! (See copy of presentation on file in the City Clerk's Office.) Discussion: W Stephen Musselwhite MBFI Chair Michelle Dykstra City Market Building Sales and Marketing Director i; - i Council Member Bestpitch inquired about the factors associated with the expenses exceeding the budget by $290,000.00; whereupon, Ms. Dykstra explained that events create net income, but the operating costs of the building will exceed due to such a large percentage of common space that is not directly leasable. She further explained that the idea was to create events to utilize the common space as an income generating space as well as generate activity from within that keeps the patrons returning to the restaurants. She noted that hiring the custodial staff also reduced expenses greatly. Council Member Bestpitch suggested that the next budget be tweaked to reflect realistic expenses. Ms. Dykstra replied that the current budget actually reflected that gap and the final budget for 2015 will also reflect the gap. Council Member Bestpitch further inquired if both mezzanines were available for reservation and commented on the bare wall space that could be filled with historical photos of Roanoke or with public art; whereupon, Ms. Dykstra indicated that both mezzanine spaces were available for renting and thanked Mr. Bestpitch for the suggestion. Council Member Rosen asked about the goals and possibilities for retail within the market building; whereupon, Ms. Dykstra advised that the building currently houses Azar Jewelry and that an application for lease of an additional space had been submitted. She pointed out that last year she created a "Market Cart" which included mugs and coffee for sale to increase brand awareness and promote retail sales in the building; which was successful and she hoped to host a retail fair in the market building to allow patrons to shop. 730 In response to an inquiry by Council Member Price with regard to the placement of the information kiosks, Ms. Dykstra advised that there were three in the building, two next to the large planters and the third next to Hong Kong Restaurant which focused on Roanoke Outside events. Vice -Mayor Trinkle commented that the HVAC system should have been addressed during the building renovation and was not; therefore, it needed to be addressed soon. Following comments and questions by the Council, the Mayor thanked Ms. Dykstra for an informative presentation and received and filed the information. Citizen Relationship Management System In connection with the new Citizen Relationship Management System, the City Manager advised that the City has been focusing on three goals, one being customer service, second being accountability and third being diversity and the Citizen Relationship Management System brought all three goals together. Faye Gilchrist, Special Projects Coordinator, highlighted the following presentation: ,a. 1< r ,a5x.„"w`,`Y ". way v.,.°,.:. IMPROVING CUSTOMER SERVICES IN ROANOKE RUMINUNL IYie. caste n _eapt i i v u- 231d.� �°�' n a � ROANOKE 731 C Ms. Gilchrist advised that it was currently National Customer Service Week across the country and it was a great time to discuss the City's initiatives for service excellence. CUSTOMER SERVICE INITIATIVES NEXT STEPS: ❑ Alignment of Policies & Customer Sennce Goals • Performance Appraisal Competency • Customer Service Strategies from departments - - - Manager & employee engagement in defining specific departmental standards) • - • On line V,di Training Modules ✓ Vignettes for Public Works employees • Lean Six Sigma ✓ Improved efficiencies & quality Citizen - --- -- - — --- —)- ❑ Roanoke Ctmc Center iwolvernern. limplemerfatior ✓ Secret Shopper Program She further advised that the QueAlert System was up and running replacing the former Respond System which filters complaints and distributes them to the appropriate departments for response. r QALERT IMPLEMENTATION Background: Deco ntrill Citizen Request Management (CRM) System that would: - —'Respond" Management • Lotus Notes Platform • Outdated System • Not User Friendly • No Social and Mobile App functionalities • Poor reporting and analytic capabilities Current Users of "Respond" Vision • User Friendly • 100% web-based (Cloud- based) • Self-help portal & knowledge-base • Push notification mechanisms • Third party administrators • Geo- Routing • Citizen Mobile App • Responder App • Strong Reporting and Anaytia 732 QAlert Citizen Request Management ELI i..'Alert ! ® • tm Kc � W1111110 am QAlert —GEO Routing She introduced the City's new Citizen Mobile Application which was android and I -Phone compatible, featuring website information, local attractions, Instagram, Twitter, MyRoanoke and Facebook. She noted that the Department of Technology was working to make the City's website more mobile friendly. Cltlzen Mew from Website C i �P� 11e} 1 Ity- Branded Crttzen Mobile App From the City App citizens can'. OW- >Report Issues �ROANOKI >Add pictures & comments .!!' • >Check status of issues >Access City information >Connect to Social Media F 1 J r L City- Branded Citizen Mobile App QAlert Reporting Dashboard QAlert Reporting Dashboard RePU�ss e M ReGOrt W QAlert Reporting Dashboard htx�r swxnnicu Ipxnexi rmx, i 733 Vice -Mayor Trinkle commented that it was great that citizens could access the City's website information. As a follow up, Mike Shockley, Budget Administrator, continued with the presentation: Responder App Responder App Lean Six Slgma Pilot Project soaawaNe atw�. amen vameaam aormur> Mamaa+mt 734 Mr. Shockley explained that the responder application would be downloaded to an PAD and provide to field employees to increase efficiency and quality of service to residents; and the pilot project involved the Solid Waste Division to correlate data. The City Manager interjected stating that the Department of Real Estate Valuation completed a LEAN project in which their assessment information was downloaded on an PAD and overall efficiency for field employees increased. (See copy of presentation on file in the City Clerk's Office.) At this point, Ms. Gilchrist offered a demonstration of using the citizen mobile application. Discussion: Council Member Bestpitch asked what happened if the information was sent to the wrong department for response; upon which Ms. Gilchrist advised that the information would be forwarded to the appropriate department for response. Mayor Bowers inquired if E -911 was included in the system and how general complaints were addressed. Ms. Gilchrist replied in the affirmative and advised that there was a general FAQ section that citizens could access as well. Ms. Gilchrist concluded stating that approximately 150 people were already trained on the system and the mobile application would be available for use within the next two weeks. There being no additional comments and /or questions by the Council, Mayor Bowers thanked Ms. Gilchrist for the presentation, asked that an update on the program be provided next year, and received and filed the briefing information. 735 At 11:00 a.m., the Mayor declared the Council meeting in recess to be reconvened at 2:00 p.m., for a Legislative Committee meeting in the Council Chamber; and a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferris and Mayor David A. Bowers -6. ABSENT: Council Member Sherman P. Lea -1. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Chuck R. Frost, Pastoral Associate of St. Andrews Catholic Church. At this point, Council Member Rosen entered the meeting. (2:02 p.m.) C The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to a vacancy on the Building and Fire Code Board of Appeals due to the expiration of the three -year term of office of Cynthia Fendley as a property maintenance representative ended on June 30, 2014; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Jeffrey Shawver. There being no further nominations, Mr. Shawver Was appointed to replace Cynthia Fendley as a property maintenance representative of the Building and Fire Code Board of Appeals for a term ending June 30, 2017, by the following vote: FOR MR. SHAWVER: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Lea was absent.) 736 OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the upcoming expiration of the four -year terms of office of A. Damon Williams and Boreham Johnson as Directors of the Economic Development Authority ending October 30, 2014; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the names of A. Damon Williams and Tom Cullen. There being no further nominations, Mr. Williams was reappointed and Mr. Cullen was appointed to replace Boreham Johnson as Directors of the Economic Development Authority for four -year terms of office, each, ending October 20, 2018, by the following vote: FOR MESSRS. WILLIAMS AND CULLEN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Lea was absent.) (State Code requires that all appointments be adopted by resolution; therefore, Messrs. Damon and Cullen's appointments will be formally adopted at a future Council meeting.) OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to the upcoming expiration of the four -year terms of office of Victoria Cox and Elliot Bayer as members of the Human Services Advisory Board ending November 30, 2014; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the names of Victoria Cox and Elliot Bayer. There being no further nominations, Ms. Cox and Mr. Bayer were reappointed as members of the Human Services Advisory Board for four -year terms of office, each, ending November 30, 2018, by the following vote: FOR MS. COX AND MR. BAYER: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Lea was absent.) OATHS OF OFFICE -BOARD OF ZONING APPEALS: The Mayor called attention to the upcoming expiration of the three -year term of office of Robert H. Logan, III, as a member of the Board of Zoning Appeals ending December 31, 2014; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Robert H. Logan, III. 1 737 There being no further nominations, Mr. Logan was reappointed as a member of ~ the Board of Zoning Appeals for a three -year term of office ending December 31, 2017, by the following vote: FOR MR. LOGAN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Lea was absent.) OATHS OF OFFICE -CITY PLANNING COMMISSION: The Mayor called attention to the upcoming expiration of the four -year term of office of Kermit Hale as a member of the City Planning Commission ending December 31, 2014; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Kermit Hale. There being no further nominations, Mr. Hale was reappointed as a member of the City Planning Commission for a four -year term of office ending December 31, 2018, by the following vote: FOR MR. HALE: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Lea was absent.) OATHS OF OFFICE - ROANOKE VALLEY RESOURCE AUTHORITY: The Mayor called attention to the upcoming expiration of the four -year term of office of Robert K. Bengtson as a City representative of the Roanoke Valley Resource Authority ending December 31, 2014. Inasmuch as Mr. Bengtson has served three consecutive terms of office, he is not eligible for reappointment; whereupon, Mayor Bowers opened the floor for nominations. Council Member Rosen placed in nomination the name of Michael Shockley. There being no further nominations, Mr. Shockley was appointed to replace Robert K. Bengtson as a City representative of the Roanoke Valley Resource Authority for a four -year term of office ending December 31, 2018, by the following vote: FOR MR. SHOCKLEY: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Lea was absent.) 738 COUNCIL: With respect to the Closed Meeting just concluded Council Member Ferris moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS -ARTS: The Mayor declared October 2014 as Arts and Humanities Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Susan Jennings, Arts and Culture Coordinator; Tom McKeon, Chair, and members of the Roanoke Arts Commission. ACTS OF ACKNOWLEDGEMENT - PURCHASING: The Mayor recognized the Purchasing Division for having received the Office Depot's Leadership in Greener Purchasing Award. ACTS OF ACKNOWLEDGEMENT - COMMUNICATIONS: The Mayor recognized the Office of Communication for having received the 3CMA SAVVY Award. ACTS OF ACKNOWLEDGEMENT - LIBRARIES: Sheila Umberger, Director of Libraries, presented the Council and City officials with a copy of the Roanoke Baby Board Book, a donation from the Life Ring Foundation. She advised that the goal was to distribute approximately 4,000 baby books, one to each child born in the City of Roanoke. Council Member Bestpitch inquired about the cost of the book and if it was available for purchase; whereupon, Ms. Umberger replied that the books would be available on October 10 for purchase at $10.00 each, at all library locations and all proceeds go to the Star City Reads Program fund to purchase books for the program participants. 739 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Chuck Harding, 6605 South Indian Grave Road, Boones Mill, Virginia, appeared before the Council in support of the Ban the Box Initiative. (See written remarks on file in the City Clerk's Office.) Sophia Bryant, 43 Clover Avenue, N. E., appeared before the Council and spoke in support of the Ban the Box Initiative. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Item C -1 regarding a public hearing request to receive public comments with regard to a proposal of the City of Roanoke to sale City -owned property at 250 Reserve Avenue, S. W., to Carilion Services, Inc., was removed and considered separately. CITY- PROPERTY - TAXES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an application from Bookbag Santa, Inc., for tax exemption of personal property in the City at 1207 -A McDowell Avenue, N. E., was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) F + Y . 740 I ENTERPRISE ZONES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, November 17, 2014, at 7:00 p.m., or as ' soon thereafter as the matter may be heard to consider to Boundary Amendments to Enterprise Zone One A and Enterprise Zone Two and an Incentive Amendment for Enterprise Zone One A, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) ANNUAL REPORTS - PENSION PLAN: Annual report of the City of Roanoke Pension Plan, Board of Trustees, for Fiscal Year ending June 30, 2014, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Bestpitch moved that the Annual Report be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) ANNUAL REPORTS - ROANOKE FINANCE BOARD: Annual Report of the City of Roanoke Finance Board (OPEB), for Fiscal Year ending June 30, 2014, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) 741 Council Member Bestpitch moved that the Annual Report be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) ANNUAL REPORTS - DEFINED CONTRIBUTION BOARD: Annual Report of the Defined Contribution Board for Fiscal Year ending June 30, 2014, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Bestpitch moved that the Annual Report be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) ANNUAL REPORTS -AUDIT COMMITTEE: Annual Report of the Audit Committee for Fiscal Year ending June 30, 2014, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Bestpitch moved that the Annual Report be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) MINUTES: Minutes of the Audit Committee meeting held on Wednesday, r " September 3, 2014, was before the Council. (See Minutes on file in the City Clerk's Office.) 742 Council Member Bestpitch moved that the minutes of the Audit Committee be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES -CITY OF ROANOKE PENSION PLAN, BOARD OF TRUSTEES - ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Reports of qualification of the following individuals were before the Council: Charles J. Meidlinger as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Asia Smith ending June 30, 2015; Glen Combs as a Citizen at Large representative of the City of Roanoke Pension Plan, Board of Trustees, for a term ending June 30, 2018; and R. Gail Burruss and Timothy A. Witten as Commissioners of the Roanoke Redevelopment and Housing Authority for four -year terms of office, each, ending August 31, 2018. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the report of qualifications be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) The following item was removed from the Consent Agenda and considered separately: . r 743 PURCHASE /SALE OF PROPERTIES - CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard to receive public comments with regard to a proposal of the City of Roanoke to sell City -owned property at 250 Reserve Avenue, S. W., to Carilion Services, Inc., was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Ferris. Vice -Mayor Trinkle advised that due to being an employee with an affiliate of Carilion Services, Inc., he read the following statement into the record: "I, David B. Trinkle, Vice Mayor and member of the Council of the City of Roanoke, make this statement pursuant to Section 2.2 -3112 C of the Code of Virginia, regarding my participation in the matter identified as Item C -1 in the City Council Agenda for the regular session of City Council set for 2:00 p.m. on Thursday, October 9, 2014, in Council Chamber, Room 450, Noel C. Taylor Municipal Building, Roanoke, Virginia. This matter involves consideration of the sale of City -owned property situated at 250 Reserve Avenue, S.W., Roanoke, Virginia, and depicted as Official Tax Map No. 1040201 ( "250 Reserve Avenue Property "). On September 15, 2014, 1 announced that I was disqualified from participating in this matter because the party interested in acquiring 250 Reserve Avenue Property is Carilion Services, Inc. I have an employment relationship with an affiliate of Carilion Services, Inc. I disqualified myself pursuant to Section 2.2 -3112 A.1. of State Code. I announce today that I will participate in this matter based on the requirement that action to approve the proposed transaction between the City and Carilion Services, Inc., requires a % majority vote of City Council, six (6) votes and, at the time this matter is scheduled for consideration by City Council on October 20, 2014, six (6) members of City Council will be present. I am authorized to participate in this matter pursuant to Section 2.2 -3112 C of State Code which provides that I may participate if(1) my sole interest is an employment relationship with Carilion Services, Inc., or an affiliate, and (2) my vote is essential to a constitutional majority required under the Virginia State Constitution." (See copy of Statement on file in the City Clerk's Office.) w- � w 744 There being no questions and /or additional comments by the Council, the motion was adopted by the following vote: - AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET - GRANTS- COMMONWEALTH'S ATTORNEY: Donald S. Caldwell, Commonwealth's Attorney, submitted a written communication recommending acceptance of the Multi- Jurisdictional Special Drug Prosecutor Grant from the State Compensation Board; and the City Manager submitted a written communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) ,. Council Member Ferris offered the following resolution: ( #40066 - 100914) A RESOLUTION authorizing the application and acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. (For full text of resolution, see Resolution Book No. 77, page 176.) Council Member Ferris moved the adoption of Resolution No. 40066 - 100914. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) 745 Council Member Ferris offered the following budget ordinance: ( #40067 - 100914) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 177.) Council Member Ferris moved the adoption of Budget Ordinance No. 40067- 100914. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEM RECOMMENDED FOR ACTION: FIRE - EMS - GRANTS- BUDGET - EQUIPMENT: The City Manager submitted a written communication recommending acceptance and appropriation of funds from the Department of Fire Programs to supplement the Fire -EMS budget in the General Fund for equipment and training and development purposes. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: ( #40068 - 100914) A RESOLUTION authorizing acceptance of the FY2015 Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 178.) r i . 746 Council Member Trinkle moved the adoption of Resolution No. 40068 - 100914. The motion was seconded by Council Members Bestpitch and Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Trinkle offered the following budget ordinance: (#40069- 100914) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 179.) Council Member Trinkle moved the adoption of Budget Ordinance No. 40069- 100914. The motion was seconded by Council Members Bestpitch and Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Inasmuch as Mayor Bowers had a prior engagement, at 2:47 p.m., he relinquished the Chair and left the meeting. COMMENTS OF CITY MANAGER: Ban the Box Briefing Sherman Stovall, Assistant City Manager for Operations, gave an overview of the Ban the Box Initiative, highlighting the following information: 747 Current Practice • The City currently has one employment application for all positions which reads: "Have you ever been convicted of a law violation(s), including moving traffic violations but not including offenses committed before your eighteenth birthday which were finally adjudicated in a Juvenile Court or under a youth offender law? If yes, list all convictions including court locations and approximate date." • In 2013, the following statement was added: "Revealing a conviction does not automatically eliminate you from employment consideration for most positions." • Criminal history checks are initiated after a conditional offer of employment is made. o Using EEOC guidelines, the hiring manager and Human Resources determine if the candidate is eligible for hire. • CY 2013 o 366 criminal history checks conducted • 34 conviction histories revealed • 15 offers of employment - 44% Research & Findings • Human Resources surveyed Virginia jurisdictions that already removed the criminal conviction question from the employment application and found: • Localities continue to ask about criminal convictions for certain positions at the time of application. • The conviction question is asked later in the hiring process, typically at the end of the interview. • Criminal history checks are still conducted on candidates selected for hire. Recommendation • Primary focus shall remain on hiring the most qualified applicant. • Continue to use one uniform application for all jobs, without the conviction history question. • Conduct a criminal history check once a candidate is selected for hire. • Continue to review conviction histories with EEOC guidelines: • What is the nature of the offense? • How recent was the conviction? • How does the crime relate to the position applied for? • What is the level of risk to citizens and co- workers if the applicant is hired? • If the conviction history comes into question, Human Resources and the hiring manager will engage formally with the candidate. • Identify City positions for which a criminal conviction, depending upon the crime, would preclude employment, such as: o Certain positions with financial responsibilities U000 • Public Safety positions and E911 • Certain positions which interact typically in: • Social Services • Libraries • Parks & Recreation with minors and /or senior citizens, Implementation • Remove the conviction history question from the application (paper and on- line). • Revise current Administrative Procedures. • Inform and train staff. • Target implementation — January 2015. Mr. Stovall noted that in calendar year 2013, 15 offers of employment were made to individuals that had a law violation or criminal conviction in their history which equates to 44 percent. In conclusion, he commended Michelle Vineyard, Director of Human Resources, for the due diligence and developing a sound recommendation which addresses the citizens' concerns and the City of Roanoke is happy to report that the box will be removed from the job application with only a few exceptions. Council Member Bestpitch thanked Mr. Stovall for the thorough explanation of the process and commented that out of 34 applicants with conviction histories offering 44 percent of those individuals a position was strong evidence that revealing a conviction does not automatically eliminate someone from employment. He encouraged other employers to look at the initiative and consider implementation. Council Member Ferris commented that the initiative was a part of the City of Roanoke's hiring practices, but many industries in the valley cannot implement the initiative if they are in the business of offering security or law firms that handle trust accounts. He noted that he was in support of the initiative and looked forward to implementation of the plan. Council Member Rosen pointed out that Council Member Lea originally brought the initiative to the attention of the City Manager to explore and consider; whereupon, Council Member Price concurred in Mr. Rosen's comments. There being no additional comments and /or questions from the Council, the Vice - Mayor expressed appreciation to Mr. Stovall for the update. The City Manager shared the following comments: CityWorks Mpo • Held in Charter Hall at Market Building on Oct. 2 -4 • Great Speakers, very successful event. . 749 Recap of VML Conference • Sessions and workshops featuring city officials and staff: • Early childhood reading (led by Mayor Bowers). • Mobile workshop – tour of Main Library and Elmwood Park – best practices for improvement projects (Library Director Sheila Umberger, Parks and Recreation Director Steve Buschor, Engineer Charlie Anderson). • NBC /LEO program and luncheon speaker – Police Chief Chris Perkins spoke about the Drug Market Initiative. • Solar Communities session – General Services Director Ken Cronin spoke about the use of solar energy. • More than 600 people attended the Host Night event on Monday, Oct. 6, in Market Square. • Thank you to our participating downtown restaurants that provided their signature dish. A wide variety of delicious food served. • Thank you to DRI for donating shirts for volunteers, coordinating the restaurant participation, and assisting with the vendor setup in Market Square. • Most of all, thank you to city staff —our employee volunteers and the VML Planning Committee —who worked so hard to make this event a success. Lead Safe Roanoke Program Awarded Grant • Last week, the Department of Housing and Urban Development awarded a grant to the City of Roanoke for $2,179,064, to continue building upon the accomplishments of the Lead -Safe Roanoke program. • The City of Roanoke is the only city in the State of Virginia that was awarded a Lead -Based Paint Hazard Control grant from HUD. • This grant will be used to prevent lead poisoning in children ages five and under, by testing them for lead poisoning; educating the community on the hazards associated with lead -based paint; and performing lead hazard control activities in housing units within targeted areas of the city. Citizens Take Advantaae of Low Cost Spay and Neuter Service • Mountain View Humane is a local spay and neuter clinic that offers services to the Roanoke Valley. • The clinic has been able to combine city funds with a grant from PetSmart Charities and donations from a private family foundation to offer low cost spay and neuter services in the city, in an effort to address the population of stray animals. • City funding is used for animals belonging to owners who live in the Roanoke and cannot pay the entire cost of a spayed or neutered procedure. • Since Jan. 1, Mountain View Humane has spayed or neutered 604 animals in the city. 750 Following his comments, the City Manager reported that he wished to offer the following briefing on the current code enforcement process and activities. Code Enforcement Update Dan Webb, Code Compliance Coordinator, highlighted the following presentation: Planning Building & Development WSPIP Code Enforcement ROANOKE Division City Council Briefing October 9, 2014 Current status • Staff — 12 inspectors —2 team leader inspectors — 5 administrative staff —Coordinator • Consolidated operations (2001) Overview • Current status • Process • Forum • Process improvements • Activity and analysis Code Enforcement Process Cont,.,toi 911 ling PaY'ment ar Lien 'i C Code Enforcement Forum • Purpose • Participants — Property owners — Cnic leaders • Findings & Outcomes — Bmcheres — Posting Zoning Notice Code Enforcement Activity Fv,a • Rental Certificates • Property Maintenance • Weed & Trash • Inoperable Motor Vehicles • Zoning • Graffiti Property Maintenance 1, 023 Cases Process Improvements • Weed & Trash Liens process • Property Maintenance process • Zone realignment Rental Certificates 1,255 Units 751 Weed & Trash 2,305 Cases 752 Inoperable Motor Vehicles 1.331 Cases C Activity Graph Mapping • Activity Graph • GIS to plot cases • Geographic distribution • Concentrations Code Enforcement Property Violations o �• -Maintenance rrr.� f I'I . Is & rash Code Enfo ..N VIOINbns / - 4 Zoning PP"m t -1 753 operable Motor f�f Graffiti ..rr K. Clusters & Outliers C410 9010 .m.ra CeW EnferanrN All Types A490" t -1 753 operable Motor f�f Graffiti ..rr K. Clusters & Outliers 754 Conclusion • Concentration in older neighborhoods • Rental Inspection District • Large number of vacant lots • Safer maintained housing • Cleaner neighborhood environment • Affect on property values and economic viability Issues • Reduction in court dates has reduced our effectiveness • Front yard parking • Repeat violations • Tax sale • Vacant Building Registration • Ticketing zoning violations Tools Contractors abate weeds, trash, graffiti and tow inoperable motor vehicles Court action necessary for zoning and property maintenance Referrals Questions/ Comments (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Bestpitch commented that it was a delicate balance and challenge to take care of people making a significant investment to improve the housing stock and have to live in close proximity to a property not well maintained is a serious concern and effects property value. He asked if the code enforcement forum was an ongoing activity. Mr. Webb advised that the code enforcement forum previously met for one year quarterly, waited six months and met again and since it was felt that all the concerns from that group were heard another forum with new members may be formed in the future. 755 i Council Member Bestpitch further commented that it was a good approach and 444 hoped that working with the Office of Communications, the word would get out to people about the opportunity for people to come together and share their frustrations and concerns, as well as positive recommendations as to how to move forward. Council Member Price thanked Mr. Webb for his dedication to code enforcement and asked if front yard parking was permitted and if there was a course of action for repeat violations; whereas, Mr. Webb advised that there could be many reasons why vehicles would be parked in the front yard, such as, no driveway or multiple vehicles. He noted that all may not be inoperable motor vehicles, which are cited; and that they were reviewing the issue and enabling legislation. R. Brian Townsend, Assistant City Manager for Community Development, stated that the issue was not people parking in their front yard, but more about the constant use of unimproved surfaces for automobile parking, such as the grass part of the yard which results in the grass dying and a negative visual effect on the property. Vice -Mayor Trinkle thanked Mr. Webb for the informative presentation and advised that both briefings would be received and filed. CITY ATTORNEY: CITY CODE: The City Attorney submitted a written report recommending an amendment of Section 2 -124, Application for Grants by City Manager, Code of the City of Roanoke (1979), as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40070 - 100914) AN ORDINANCE amending and reordaining Chapter 2, Administration, Section 2 -124, Application for grants by city manager: authority of city manager to execute documents, Article V, City Manager, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 180.) 756 Council Member Rosen moved the adoption of Ordinance No. 40070 - 100914. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) VOTING PRECINCTS: The City Attorney briefed the Council with regard to the proposed realignment of the City's voting precincts, referencing charts illustrating the proposed precincts and stating that a public hearing has been scheduled for October 20 at 7:00 p.m., to receive citizen comments regarding the matter. However, Mr. Callaghan strongly urged the Council to continue the matter to the November 17 Council meeting in order to receive additional comments regarding a proposal suggested by Council Member Bestpitch that will create 21 voting precincts, all with different names, along with precincts one through five being the precincts in the other delegate districts on the perimeter of the City. Council Member Bestpitch expressed appreciation to the City Attorney and Kennie Harris, GIS Analyst II, adding that upon review of the matter, it was realized that some of the precincts were much larger than others and his real focus has been achieving equal access to the ballot as much as possible; and the proposal from the Task Force decreased 32 precincts to 19 precincts, with the smallest precinct housing 1,986 voters and the largest housing 3,996, which is more than twice as many voters in one area than another; and the recommendation of the Electoral Board included one precinct housing 1,937 voters and the largest containing 3,996, which is still more than twice the size of the largest to the smallest precinct. Council Member Bestpitch further advised that his proposal presents the largest precinct as containing 2,969 voters and the smallest precinct housing 2,299 voters which is less than a 700 vote difference, excluding the five precincts that are on the perimeter of the City. In closing, he indicated that during the public hearing regarding the abovementioned matter scheduled for October 20, he plans to offer a motion to continue the matter until the November 17 Council meeting at 7:00 p.m., which matter would come before the Council after the election on November 4, but would allowed time for a decision prior to December 31, 2014. 757 Following additional dialogue with regard to the proposals to be considered 111rrr during a public hearing on October 20, the City Attorney advised that the proposed ordinance would be identified as the Task Force proposal and the map without the precincts identified would be available in the Clerk's Office for public review. Mr. Callaghan pointed out that in addition the ordinance and the maps were available on the Registrar's website, noting that "the Bestpitch" concept, along with maps would be available for review on the website prior to October 20. Without objection by the Council, Vice -Mayor Trinkle advised that the information would be received and filed. DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the Financial Report for the year ended June 30, 2014. (For full text see copy of Financial Report on file in the City Clerk's Office.) The Director of Finance summarized the financial report stating that despite continued economic challenges the fiscal year ended with positive results. She pointed out that there was stable tax performance, strong expenditure control, and the pension plan also performed strongly. She concluded stating that real estate tax revenues continued to decrease slightly, sales tax had not reached the pre- recessionary levels, personal property taxes grew by 6.3 percent, the business license tax increased modestly and the lodging tax also experienced growth. Council Member Ferris inquired about the unassigned General Fund balance policy adjustments; whereupon, the Director of Finance advised that the fund balance policy of 10 percent was gradually increasing which was to be celebrated compared to the issues of 2014 as well as the reinstatement of the Aid to the Commonwealth in Fiscal Years 2015 and 2016. Council Member Bestpitch asked if the handling of the school fund balance was normal or considered out of the ordinary; whereupon, the City Manager indicated that it was a mix, unusual, and because of that the City does not want it to be viewed negatively by the rating agency. There being no additional questions and /or comments by the Council, the Vice - Mayor advised that the Financial Report would be received and filed. 758 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NATIONAL LEAGUE OF CITIES: Council Member Bestpitch offered the following resolution designating a Council Member Anita J. Price as the Voting Delegate; and Vice -Mayor David B. Trinkle as the Alternate Voting Delegate for the Annual Business Session of the National League of Cities Congress of Cities and Exposition to be held on Saturday, November 22, 2014, in Austin, Texas: ( #40071 - 100914) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the National League of Cities Congress of Cities and Exposition. (For full text of resolution, see Resolution Book No. 77, page 181.) Council Member Bestpitch moved the adoption of Resolution No. 40071 - 100914. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE VICE -MAYOR AND MEMBERS OF CITY COUNCIL: ROANOKE NEIGHBORHOOD ADVOCATES: Council Member Bestpitch reminded everyone that the Roanoke Neighborhood Advocates was sponsoring the City's Annual 2014 City Neighborhood Harvesting of the Fruits Fall Celebration Pot Luck and Award Ceremony on Friday, November 7 at 6:00 p.m., at the Jefferson Center, Fitzpatrick Hall, and he encouraged his colleagues to attend. 759 He also mentioned recent discussions to amend the City Code regarding possession, consumption and sale of alcoholic beverages in certain City parks to include Highland, Piedmont, Wasena and Mill Mountain and that discussion could be held at a future Council meeting. At 4:51 p.m., there being no further business, the Vice -Mayor declared the meeting in recess to be reconvened on Friday, October 17, 2014, at 8:30 a.m., at the Center in the Square, 6th Floor Atrium, 1 Market Square, S. E., for a Council Strategic Planning Work Session. The Council meeting reconvened on Friday, October 17, 2014, at 8:30 a.m., at the Center in the Square 6m Floor Atrium, 1 Market Square, S. E., for a Council Strategic Planning Work Session, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, Court, G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris and Mayor David A. Bowers -6. ABSENT: Council Member Sherman P. Lea -1. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia T. Webb, Assistant City Clerk. OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Sherman M. Stovall, Assistant City Manager for Operations; Amelia Merchant, Director, Management and Budget; Mike Shockley, Budget Administrator; and Rene Satterwhite, Accounting Supervisor. Mayor Bowers welcomed everyone to the Strategic Planning Work Session. He stated the purpose for the session, introduced the facilitators and advised that due to a personal matter Council Member Lea would not be in attendance. The City Manager opened up the session by highlighting a presentation titled "How to Make a City Great"; and immediately after reviewed the following items for discussion: Setting the Stage -What have we accomplished? — Priority Performance Indicator Results -Where are we today? —FY 2015 Strategic Issues — Revenue Sources — Capital Improvement Program — Parking -Where do we want to be in 5 years? 760 — Vision affirmation — Priority affirmation -How do we get there? — Resiliency —5 Year Operating Plan -What should we focus on? — Discussion —Next Steps Amelia Merchant, Director, Management and Budget and Michael Shockley, Budget Administrator, shared the following information: Priority Performance Indicator Results c�n�een Pm.u. &rsl�ss •MyO�a uneasy DevebpreM� �Prtntrt YvMUs ¢IMlnten YOnaw nrsona aur. Economy • Annual Tax Base AEBe� EcaMOy CW uvota Mnrtgb�drvmrirmmmf oMlniwcliK nonjnrzeo{borr�nlcan msurt Me Prandbn OAWPYifY o /ou' cvnmvriry xecmtl ,POrtOie�i.1Y,tl '6edl9kP lmuLy � hBY BARt hQ! k1M� 'YeMI\P@!I �� ,e w. 9 �� ImeelmerA cayel •umntl coimoou� �Ve�e°� c�n�een Pm.u. &rsl�ss •MyO�a uneasy DevebpreM� �Prtntrt YvMUs ¢IMlnten YOnaw nrsona aur. Economy • Annual Tax Base AEBe� .te.nau. amudtl Prandbn .\owwse... a elt[te uahNg 11vea �eatn\p C011t1 \BCOn Yt�\ oiwom. • Assessed Value of Real Estate Property • Sales Tax Receipts • Business /Professional /Occupational Licenses (BPOL) • Prepared Food and Beverage Tax • Transient Occupancy Tax Selected Taxes as a percent of Total Revenue — 2015 Adopted Sales Tax Receipts Decreased $200,775 or 1.0% weer rvm: "M wmla Prepared Food and Beverage Tax Increased $350,750 or 2.7% Moro- i v.l Iva Iva 19A ifu life Iva K MZ FYZMa Wad. FYM2 adjumedfortheMEmforEd�Monforcnmpa IIW 761 Assessed Value of Real Property Decreased $40,527,203 or 0,6% na.. lu un wn um L.w law Saute Commk4m0rofR[ aL.9.k Business /Professional /Occupational Licenses (BPOL) Increased $254,004 or 2.1% v.. z°:. $IZ3 v.a $Il.l Ya. 51]• r... I n.2 1. Transient Occupancy Tax Increased $182,896 or 5.7% "Mn and FYM14adju forl %rmelnuea forcomg lily 762 Education fosreronenuronmenr / arlrrbrp MmFg xnEFmsnwsmscreW soraleranONprtl mro WF NnrN vJrrseM camnwWlyinwl �manr .......... Buy SuPPOdor Scholl peebxss .12 Echustinna ml.i�ryaonlin, csal. nigw RoPems .elua9asmu as.y I!ls ipl kYM � P(hd IVbY f.dGla ®n Leering Education (continued) Participants imoMd in programs that support past- tacon[6ry education: • P.Md Pantslnthe❑brow's Lbcap hePal Peciounts Manta Lentuate daises, y M.ruc Unwersal dasus, ROTI[ des., -' andntherrdated ' on Im • Oty students camclDabneln saa CM hmm Pakipes CUP Pmeram: ♦64ari lea.]% sense Goraman vmWhefYrtlrgow .mranrxdEFmoYm'maeanwns m naveepem ream»r, o1e Nmow Mezrlu n tlwcunmuMr no, AmEsdci & �IaelV azsu P- d"'n'o mmct;e 6Murana OW. �emo.aa lm� � � [n uoa. r.rm r�.enw w6cche pspcnbe LeedmnHP�nmcel ee Ei!n}aga Education Increase in Graduation Rates: Me Increase in percent of children who meet PALS Benchmarks III Education (continued) Participants in Adult Learning Residents Taking Courses Programs Through RHEC see see .I s—s, J Education (continued) Participants in Adult Learning Residents Taking Courses Programs Through RHEC see see .I s—s, J r . 763 Good Government • Employees are generally friendly, courteous, and helpful: +0.8% • FY 2014 Citizen Survey: 86.3% • FY 2012 Citizen Survey: 85.5% • FY 2008 Citizen Survey: 82.1% Recognition for Financial Excellence: • Excellent Bond Ratings: S &P upgrade to AA+ • Certificate for Achievement for Excellence in Financial Reporting • Distinguished Budget Presentation Award • Funding of Reserves • Employee Turnover Rate: • CY 2013: 9.88% • CY 2012:10.03% • CY 2011:10.35% • CY 2010: 9.56% • Local /Regional Collaboration • Regional Center for Animal Care and Protection • Radio system • Transient Occupancy tax adjustment for CVB Marketing • Police Academy expansion • Broadband Authority • Industrial Facilities Authority • Marketing & Brand Awareness • Roanoke was named Ninth Place in the Digital Cities Survey (75,000- 125,000 population class). The city has been recognized in the top 10 for 14 straight years. • Roanoke's Office of Communications won the top social media award from the City- County Communications and Marketing Association (3CMA). The City received the Savvy Award based on the 2014 February snowstorm. • Social Media Usage: • The City's main Facebook page received 9,000 new likes for a total of almost 37,000 in FY 2014. • During the February snowstorm, the City's post reach hit an all -time high at 400,000 for the week, an increase of 1,000% from the prior week. • The City now posts road closures and emergency information on Facebook to reach more citizens. o Twitter followers have increased by more than 1,000 to over 4,500. NMI' o The City's new Instagram page has nearly 500 followers. Overall, there are nearly 30 social media pages from different departments. Likes and followers combined total more than 78,000. Humm Sefvktl Fouere corin9romnuriNWef eriYxsP aeyionW orMCOYPbonfi[eeAAmacx vxitli [PCOervpesed / -sue 1xrcYWllePmW�inge ncuJn(eNnef fa clxxns[Men [Fryoremosr vWnenMe. 1 �I •rix�oe xea•y sa Prevention PMerveMi sax xe4tewtma •eu4 ne[mm[ 'rmae rRNe %Nl •faeWl,m LLne19 Yestpx�r HYNMpp�l wNxtt voery •xtvm cno-ee[ ut •Peso! 4p9StkW �tv •eep[ffiMaIGahTI P cessibiy Cerirg •Piae[uonees[ a to Services CommrYly ,exm W ewmi n •ImYenrt •Batt pmnu avn mom: ome[fYx �oea�.an�.ewbon�Y xm. uaweu xr�rmx» ana.neo�r c.ea :.ea Human Services • Unemployment Rate: -0.4% • July 2014: 6.5% • July 2013: 6.9% • July 2012: 7.4% • Poverty Rate: +0.6% o Calendar Year 2012: 20.1 % • Calendar Year 2011 • Calendar Year 2010 Homelessness Rate (VA 87 or - 16.5% • Calendar Year 2014 • Calendar Year 2013 • Calendar Year 2012 19.5% 22.4% 'inter Point -in -Time Count and Shelter Survey Report) 440 527 561 Supplemental Nutrition Assistance Program (SNAP) Recipients: -491 or -3.6% • August 2014: 13,133 • August 2013: 13,624 • August 2012: 13,133 • New Federal Regulations Began on Oct 1 Temporary Assistance to Needy Families (TANF) Recipients: +72 or +5.9% • August 2014: 1,287 • August 2013: 1,215 • August 2012: 1,105 765 Ms. Merchant pointed out that due to new federal regulations individuals without dependents must drop out of the Supplemental Nutrition Assistance Program (SNAP). ..W Council Member Bestpitch inquired as to why the SNAP program was decreasing and the TANF program was increasing; whereupon, Ms. Merchant explained that it was connected to the new eligibility requirements for the SNAP program. Yannrvmre INOnroln.weweeelmlM [r[crue wer.ypan,x..IMnrtiv + ed mvrooewm+. s�[ey'W [mmncFl enee� aM n¢eWeb pWk/o[YI Ma ea] emm1Na Infrastructure • Greenway development effort is valuable asset to City: +0.3% • FY 2014 Citizen Survey: 83.0% • FY 2012 Citizen Survey: 82.7% • Transportation system offers good mix of transportation options: +0.1 % • FY 2014 Citizen Survey: 79.4% • FY 2012 Citizen Survey: 79.3% • Improve environment for future generations • Citizens for Clean and Green hosted the 4th annual Green Academy, with capacity attendance. • Better Building Challenge CY 2013, Roanoke reduced energy consumption by 16 %, keeping us on track for our goal of 20% reduction by 2020. • Partner with the Save -A -Ton Outreach Campaign. • Partner with the annual Green Living and Energy EXPO hosted at the Roanoke Civic Center, an educational venue that reaches over 2000 citizens each year. • Maintained DEQ's Exemplary Environmental Enterprise (E3) status for Public Works Service Center. • Provided Year round public education and outreach on stormwater pollution prevention. • Completed a LEAN study on ROW mowing that reduced mowing locations and improved efficiencies. Ift 1Feneppl Emhprtne[I Infrastructure • Greenway development effort is valuable asset to City: +0.3% • FY 2014 Citizen Survey: 83.0% • FY 2012 Citizen Survey: 82.7% • Transportation system offers good mix of transportation options: +0.1 % • FY 2014 Citizen Survey: 79.4% • FY 2012 Citizen Survey: 79.3% • Improve environment for future generations • Citizens for Clean and Green hosted the 4th annual Green Academy, with capacity attendance. • Better Building Challenge CY 2013, Roanoke reduced energy consumption by 16 %, keeping us on track for our goal of 20% reduction by 2020. • Partner with the Save -A -Ton Outreach Campaign. • Partner with the annual Green Living and Energy EXPO hosted at the Roanoke Civic Center, an educational venue that reaches over 2000 citizens each year. • Maintained DEQ's Exemplary Environmental Enterprise (E3) status for Public Works Service Center. • Provided Year round public education and outreach on stormwater pollution prevention. • Completed a LEAN study on ROW mowing that reduced mowing locations and improved efficiencies. FA •• Infrastructure (continued) Main [alnetl /increasetlplannMlundngm5 Year Capital Improvement Program loc LWallM, FnMersePOOnaNee vppaml . u"h Nbliryaa llu, ue, tlix�w,eM[VmlvirrlRV.e, 4pmvl a.Mauiu[Iryln xKM1 woikoMplry ..ww< {weuv Ywwwru Ymaluw,m �.lwuM on�b ww Rp al pweR� n valued, nraM Y •mlbsww •wa abv 'u,und F d Pade W.,ued q. ex\ ura x .[w p e m .§ua m :,I{ w www n. ue'�Nw a alts •!k, k.errkle. aeoRamnl Piaelt. aEnNIGS �a\aila• M<.k vI rtleawn ggvl�![ � MreM, 'VEOO[4lmnmy '0. \k m.pnM lIM•Wke[. yrnrl •�u..IMY M \Lt Iimlaa: paYB4 raa ^uaVNMlbef se[sM {rrYr� nee rlpliN e\ r�4re w.a r.em�R .wu. !^bum Y <uer Livability • Code enforcement violations: -35 or -.7% • FY 2014: 5,518 • FY 2013: 5,553 • FY 2012: 7,717 • FY 2011: 7,237 • Number of individuals participating in the Municipal Volunteer Program: -398 or - 16.0% • FY 2014: 2,088 (results still needed from Fire /EMS, Parks & Rec) • FY 2013: 2,486 • FY 2012: 2,434 • FY 2011: 2,031 • Number of individuals rating the quality of life as "Good" or Excellent ": -2.9% • FY 2014 Citizen Survey: 72.9% • FY 2012 Citizen Survey: 75.8% • FY 2008 Citizen Survey: 77.1% • Number of individuals utilizing recreational and cultural programs and facilities • Library programs: +2,274 or +4.5% • FY 2014: 52,290 • FY 2013: 50,016 • FY 2012: 47,728 • FY 2011: 42,624 • Parks & Recreation facilities and programs: - 54,922 or -29.2% • FY 2014: 133,179 • FY 2013: 188,101 • FY 2012: 140,220 • FY 2011: 130,813 • Percentage of home ownership: 0 2013 Census: 53.4% 0 2012 Census: 55.0% 0 2011 Census: 57.5% bR.00 I a o 2010 Census: 54.8% • Parks & Recreation attained re- accreditation srnv Ar +xecrwm.nlNeFNm�seremrrontl prmroeen/aeWEeeNelkre�jroe 9wevow��xv a��IVsemr•V Y9m Mtwrn isrwwnr m�a Prewrtlron RespsnaWmnss o.n � W c w�v p.eeua rY04 �r�m a $3.0 million SYeM r tls Co�N�xlice4on � $3.9 million .scY Mw r9Mb q�ue Irb cv �neYU p�uur • FY 2011: $4.6 million 300 V aanwr ar�rM rrwr.r $2.2 million — — no ramp, nmaw $9.8 million • FY 2011: 2» Safety (continued) Part I 91meRates 900 $3.0 million • FY 2013: $3.9 million 350 $3.4 million • FY 2011: $4.6 million 300 -37.1 % • FY 2014: $2.2 million • FY 2013: no • FY 2012: $9.8 million • FY 2011: 2» 300 108145 •]013 1W 130 .3ma 2W 50 k 0 3 I6 �s 0 — ` Pad E}� "f 'a V�'+9A Safety (continued) • Value of property lost from crime, fire, and other events: o Fire loss: -23.1 % • FY 2014: $3.0 million • FY 2013: $3.9 million • FY 2012: $3.4 million • FY 2011: $4.6 million o Crime loss: -37.1 % • FY 2014: $2.2 million • FY 2013: $3.5 million • FY 2012: $9.8 million • FY 2011: $11.3 million Accreditation achievement: Police, Fire, E -911, Jail, Building Inspections FY 2013 -2014 Performance Indicator Report • Performance Indicator Report development in progress • Distribution in December 2014 767 O Where Are We Today? Historical Reductions to Balance the Budget s9 Se s S6 s S5 f3 2.7 SS f0 Induces FTE leducllons o i l 99 since FY 2001 FY 2015 Strategic Issues • State reductions of $652,000 o Registrar, Jail Per Diems, Court Services, Commissioner of Revenue, Commonwealth Attorney, Treasurer, Libraries, Rolling Stock Taxes, Recordation Tax, CSA, Police, RVJDC • Revenue performance unknown • Snow removal expense vulnerability • Affordable Care Act vulnerability • 5% behind on compensation in local market Revenue History R«.��m m.ar�.�v.ea xe..ne.o.er,::.aren . m.mae. e,ew••• my ar. rmme ro, ro�,9eet.v nm r,. ..Pre..,e�.nso•.arv::.ee�..arm.•, .,zoee eaia:. Real Property Tax VA code: §501-32M (1014)- Asses City Code Se¢im532-16 -41 -27-Rate Raiedeeree ed /roml2110119on)/1jA urd —I.— -Tm Rate le, SIM.1 5 a55e52d Vtlue " - SearedWMRwnoke ^ city.bli'S[1oUSa1 nos �,. Ve10e01SO.W iwream = $648, 000 ■ q Now lip Median Value Single Home .a INIfI WIO qll W13 ttl) MI< R /ETax paid on Median Value Single Home Real Property Tax Neighbors and VA First Cities „s 769 Council Member Ferris commented that every revenue base must be reviewed because the City of Roanoke is compared to Roanoke County and the Cities of Botetourt and Salem. Vice -Mayor Trinkle inquired if the City of Roanoke was requested to raise taxes; whereupon, the City Manager advised that employee compensation and increasing revenues must be addressed and tax increases were an option. Meals Tax VA Coda §581 -3840 (2014) - Impose City Code: seed dm32- 283 -32- 293 -Ram Meals Tax Neighbors and VA First Cities 4afdaa.ora M[➢W - ShasedWi[h Roaro ke n.ma -4 prypue0[Sdm.I1x [a ia.. 43% [rcase .,h ,I m, ..., ,.0 n 52,645,000 Personal Property Tax Neighbors and VA First Cities — .m ,d $ Lodging Tax VA Code: §581 -3840 (2014)- Impose CIWCode: SCWWo 239- 32340 -Rate Maw..W Sw. w..e m - Sha[edlNth Roa[wae •° tltypu6licStlwdzR •• -3M -3� shxed We4 • • Comentim mtlVisttors •+ Bureau Value of N Increase .,. . .... .... .... .. = 5485,000 770 Lodging Tax Neighbors and VA First Cities rwMon Nwµrrl M'n. NxbN x. NnM puule I ty IyrcNnnR 10 la 10 10 5n — 10 YE 1 rr fz Rr n{uer ymxrR iwu.xexwtwR r ¢.w ra rr¢z. rv.x wa w Ner Business /Professional /Occupational Licenses (BPOL) • VA did §581 -3)0 =4) Assess • CJWCOtle SeRiars19- 1 -19 -31 -Rate • Clfy Cade f2.19 -A -1981 RaR [i ry of R E anoka N rre re P mr MMess/ .M.m -sax Pace Rer$1Wof rok "V iii. wr Yw qq 85ze4¢dvalue lbral LLena r 5l r4 ¢ruM Efe - SM1eredWMRE ke Nwil 0 W m [iry W011c5cM1adse[ M kPnwnlL aulnu RU 0. A pVg ilren0l N.i a :wwE wf N¢ E WbksaeEw RrtMU 36 rIU5N rlan Council Member Bestpitch asked where the business license tax fit in; whereupon the Director of Finance indicated that the tax was included in the dollars, but it was a flat fee set out by State Code. Council Member Ferris pointed out that the current tax was set at $20.00 with the option to increase it up to $33.00, leaving potential revenue on the table. He requested an analysis of the current fee and the practices of neighboring jurisdictions. Mayor Bowers requested a composite model of impact of all taxes with comparisons to the City of Salem and Roanoke County. The City Manager advised that the matters would be added to the budget workshop. BPOL- Contracting Neighbors and VA First Cities nm uw nn um f BPOL- Retail Neighbors and VA first Cities ea, nm nrr f.. •Krim Rrfm 5wu.wxwwRr¢prerureirnviau uww .. SoauwbmwRr¢mreriwriereuioa wwsr BPOL - Repair, Personal & Business Services Neighbors and VA First Cities BPOL— Wholesale, Gross Purchases Neighbors and VA First Cities i I I e•sror9,....m •. swe. n,...A. .lino Residential Solid Waste Fee The localities that do tolled such fee are (Peryead Portsmouth WM -- a[z: $3148 per32 [allm; L ?938 er69 allm IIx wamuN wbo - w [alloncarq D N 1 -90 Iform N I Ri mm r or Ytl911a hossetuld Hem a <s ate errs atle5tiwi BPOL - Financial, Real Estate & Professional Services Neighbors and VA First Cities a... M•� q w Mn „ryaner n� a u ae•e.uei r w°�r� •o �p ryaurvutou tines P" eDfj Communication Sales and Use Tax 5% • In 2006,1eglslatlon enacted by the General Assembly, House 8111568, replaced many state and local taxes and fees on communications services with a flat 5% rate. • Otyof Roanoke communication tax: highest In FY08 :$8.0 million; most recent FY14: $7.0 ml Ili on. • Some localitlesreceiving Communications Sales and Use Tax Distributions, PY2012: Roanoke Salem Lynchburg Roanoke County Richmond Hampton Newport News Norfolk Portsmouth Capital Improvement Program • Maintain current capital Assets • Infrastructure Investment for Livability and Economic Development • Bridge Renovatinn/Replarement • Streetswpe Projects • StOrmwater System Enhancements • dyic Center • School Maintenance Targeted Livability Investments • Parks and Recreation Ubrarles Investments made within parameters of debt limitations 771 772 Debt Issuance Planning FY 2015 -2019 Neaal Ni .11 Mo A. np Tey ICrL L Uee m S I..= L I.Di $ 6. ®® S R ® ➢m i i.mY➢m Ilpi ilaFler AAAi 5.ArUAG ...= J,mlm 'ArNAD Z.1. 1Mnunlwl 1..1001 zMPm ZI.. 9,JPIm m ➢m I.,n. oilFn Moran Imo➢m S.mlm S.mPm 2m0m v,9Y0m [LC[rlil 1.➢a mm 1. I.mpm I.m WI "ram m S.mYmi 1 ewenl Wpm area Iar. IIDpm IID➢m s,®➢Pm 60ewt I, .1pm 11m0m I,mlm I. ®® I.W ➢m 6..Aaa S1nip'Jpr em0m - mlMl LA➢m a Or.., en IspPm - 5.W ➢m 515QA E➢➢m bYOm ilrpl ql levapl4e 10n➢m 1,m3pp bil i.AllAD SSljar m SID,Sm® 5INAA. SIRAAAA, .1 .11. Proem nor IIAe lInU 1de: Fire Stations, E911 fmliW,, Main Ubrea, • AJUiiIanNJeU15eM [eflmtlrprepulrepof $150k mer4 years Mayor Bowers requested a survey with regard to old train stations and the possibility of moving a station to the City of Roanoke. Tpbl Oebi 4erri[e as %p(TOlal Expeu &lures (ITelbdnary FY35 -19 OP IOtaiiq$102.1puM) FY 2015 Cash Funding for One -Time Expenses Dees OeM S. —FVAim $1780$54 F .. and Crc Akn G.Iborer4 Mean 4]00000 T GTAL FUNDING 41589$54 Cmital ConMaaYpM A'A'ai `MCA.f Re—le A16,0N Of 5 F9alrrenz) 4100000 ♦Igor.MlsA. —I Tlirnm a.ri am Of 6 a eii $1011000 JeSerson Career am Of5 NmIFeM[) $100000 A0a Eb.rnr4 8350000 TOTAL FUNDING $530AJ0 At this point Debbie Moses, Director of Operating Expenses, Hotel Roanoke anc Conference Center, reviewed the following slides with regard to the City's Parking Fund: Parking Fund Goals and Objectives • Manages 4,100 parking spaces in (7) Off - Street Garages and (5) Off - Street Lots. • Manages and enforces 3,000 On- Street Parking Space. • Provides off and on street parking supporting downtown commerce, residential development, tourism and student parking demands. • Ensures that revenues generated are sufficient to recover all operating costs and life cycle maintenance of the system. • Strives to maintain reserve to address capital needs of the Parking Fund. $300000 IM Ilrrelal=&z UPeraan➢ LAP" UAAA1 BniM,. Marear.ce. FAA ROlrsne.,, $1053)03 Perterl kzN MZ $M900 NveMaoA CMn.e $100000 C.I PnleM Chinn mp ftl ➢51 TOTAL 41➢39s34 At this point Debbie Moses, Director of Operating Expenses, Hotel Roanoke anc Conference Center, reviewed the following slides with regard to the City's Parking Fund: Parking Fund Goals and Objectives • Manages 4,100 parking spaces in (7) Off - Street Garages and (5) Off - Street Lots. • Manages and enforces 3,000 On- Street Parking Space. • Provides off and on street parking supporting downtown commerce, residential development, tourism and student parking demands. • Ensures that revenues generated are sufficient to recover all operating costs and life cycle maintenance of the system. • Strives to maintain reserve to address capital needs of the Parking Fund. C 773 Parkins Fund Current Statistics a Average Occupancy Off - Street 3,700 a Current Residential Off - Street 628 a Current Off Street Parking Rates • Reserved Rate $ 75 - $90 /month • Unreserved Rate $ 35 - $70 /month • Residential Rate $ 8.75 - $17.50 /month • Daily Rate $.50 /half hour - $1.00 /half hour • Maximum Daily Rate $5.00 - $6.00 • Evening /Saturday"` $2.00 - $3.00 ` only in certain core decks /lots On- Street parking is not a pay to park system R. Brian Townsend, Assistant City Manager for Community Development stated that there have been no parking system rate increases since 2006. Parking Fund Revenues versus Operating Expenses and Debt Service W 53.5 $30 _...� y. $2 $10 0 �Y # Operating Revenue c $1S �OperaDng Equnu o bl5ervice 510 50.5 S FY2010 FY2011 RM12 FY2013 FY2014 u. ermoxl rpiya 6vpn10]p -IpOY in arrlPrlb FwrtYnw.rp. Parking Fund Debt Service and Parking Fund Revenues Operating Expenses 540 Ss.aaop 54� W $35 5eADD.0D0 530 53,MA00 $l5 v RVnapnra4nl• $3.LNfDAW 52 0 • Lsw . VwYDg Vpbipm $2'M'M .Debt Servke —° $IS .swrt.um, nnirc $21M.W �OFpratinB Fgpnre $10 •MVnMN Varbry $ISW,Opp 50.5 51.000.000 5. S500,000 '2010 FY2p11 FY2012 FY2011 FVM14 $- aerw•e..w�•.+e".••svy.�mW FY2010 FY2011 FY2012 FY2013 FYM14 o.a rrpvr vnr. o.armn rWar.u�.rprb Yruw.ww. ovwrppYY rwitl. ov prnon -IMV bM�rwrYrY.Ylneww. Parking Fund Revenues versus Operating Expenses and Debt Service W 53.5 $30 _...� y. $2 $10 0 �Y # Operating Revenue c $1S �OperaDng Equnu o bl5ervice 510 50.5 S FY2010 FY2011 RM12 FY2013 FY2014 u. ermoxl rpiya 6vpn10]p -IpOY in arrlPrlb FwrtYnw.rp. Parking Fund Capital Maintenance/ Planning Process • FY14 Condition Assessment completed at all garages • Garages have various needs based on age and design; • Each garage has its own 5 year prioritized preventative maintenance plan; • Overall system is well maintained; • Vertical transportation system modernization; • Access /Revenue Equipment upgrades planned • FY15 On- street Equipment Assessment completed o Needs include handheld unit/software /server upgrades 5 Year Capital Needs of the Parking Fund Structural 569,060 SsiS,eeo $485,000 $490,000 $1051000 preveniadc and Repaes Equiprn m 5160,000 SB5,000 5170, 00 5100,000 5100,000 Upgrades ` dd.t $651000 5270,000 =,= 5250,000 $MAW Madnan,q Upgrades OmStrem $20p00 560,000 $25,000 $10,000 510,000 Equipment/ $yrterM $605,000 51.230,000 5080,000 $650,000 $111,000 Vice -Mayor Trinkle inquired about the status of the parking meter project and if a specific meter had been chosen; whereupon, Ms. Moses replied that no, a meter had yet to be chosen, but many companies would be flocking to Roanoke; and perhaps as early as next year the project would kick off in an effort to engage the community as well. Parking Fund Analysis • Parking Fund must address its on and off - street funding needs from its own revenue stream. • Prolonging useful life of capital assets is essential to prevent future high rehabilitation costs to the Fund. • New technology and best practices will reduce operating costs over the long term. • Consolidated parking operations favor balanced rate structures to address these needs. • Asset protection and facilities maintenance are the keys to system longevity. 775 Next Steps • Create work plan to identify efficiencies to lower operating and non - operating costs. • Benchmark current rate structures against local providers and First Cities comparables to stimulate increased demand and revenue growth. • Enhance on- street management strategies to encourage long term parkers to utilize garages vs on- street short term spaces. • Implement on- street metering pilot. • Adjust marketing strategies to improve garage occupancies. • Support public /private mobility strategies to help visitors utilize public parking assets. • Work in close co- operation with Economic Development to match prospect's parking needs with supply. Council Member Bestpitch suggested setting a per 30 minute rate increase the longer someone was parked in a space; and to market the parking garages by setting the rate structure in a manner to get cars into the garage and off the street. Mr. Townsend advised that the amount of time a vehicle can remain in a space must be capped, which could be difficult. At this point, Mike Shockley, Budget Administrator, continued with the . - presentation: Where Do We Want To Be In 5 Years? Vision Statement The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper. !.v City of Roanoke PriorMes .eim_ cOnomy .e°Qi�mn.eawm�ny OartlY bsm LWbky .,l ntlNVar c ..bOY.nr w....m �rk "0 hlrealrucliue Governmer f;w.iMO'„r'�,i.'°"�"m,' .e� r=w.. erNas n.a..m,..y. m...w�n !.v 776 How Do We Get There? Focus on Being a Resilient Communitv • The ability of a system, entity, community, or person to withstand shocks while still maintaining its essential functions and to recover quickly and effectively. _Steps to Being a Resilient Community • Step 1: Stabilize strategically • Establish affordable levels of service • Address problems • Protect infrastructure • Stabilize finances • Debt management • Protect reserves • Step 2: Move toward sustainability with a long -term, strategic view • Enhance planning • Reform the budget process • Address long -term liabilities • Increase accountability • Live in INNOVATION Step 3: Move from sustainability to resiliency o "A financially resilient government has recovered its financial stability and gone on to implement strategies, control mechanisms, budgeting techniques, and early warning systems to make sure it can withstand future shocks ". (GFOA, 2012) o Leadership, Thoughtfulness, Vigilance and Courage 5 Year Financial Plan • Strategic Planning Tool • Advance discussion of revenue and expenditure issues • Identifies a possible fiscal gap to be closed each year during budget development The 5 Year Financial Plan Development Process Inputs: • Determine assumptions on revenue growth and expenditure growth • Manual exceptions • External influences and opportunities • Debt assumptions • Capital goals L� 777 • Output: o Framework for discussion and use as a planning tool • Discussion Base Scenario Assumptions • 1% Growth of All Revenues • 2% Growth of All Expenditures c Includes Salaries Scenario 1 • 1% Growth in Real Estate & Meals Taxes • 2% Growth in Personal Property • 2% Growth in Expenditures Scenario 2 • Flat Revenues • 2% Growth in Operating Expenditures o Excludes salary adjustments At this point, Mr. Shockley demonstrated how changing the amounts of real estate and other taxes affected the overall budget in an effort to generate the amount of funds needed to sustain the City. Mr. Townsend advised that two grocery stores, within the City, would open next year to hopefully boost the City's revenues. Mr. Shockley continued with the presentation: What should we focus on? uiscusseu 1-0IIOW -U • Taxes and Fees . Small Business Development • Motor Vehicle License Fee Inclusion • Salem Trash Fee • Start Up Business Communications • Business v. Personal Tax • Efficiency of Financial Operations Analysis • Compensation • Capital Projects • Parking Fees • Volunteering Opportunities • Home /Rental Analysis • Health Initiative • Other Initiatives (See copy of presentation on file in the City Clerk's Office.) 778 Items from Mayor and Members of Council: • Outside Agency Funding • Veterans Effort to End Homelessness • Chronic homelessness • Senior Citizen Efforts • International Business Development • My Brother's Keeper In conclusion, Mr. Shockley reviewed the following budget development schedule: FY 2016 Budget Development • Council Briefings: • January: Local Tax Projection, Non - Discretionary Cost Increases, Retirement, 5 Year Financial Plan. • February: Price of Government, Allocation to Priorities, Offers by Priority, Capital Planning. • March: Ranked Offers by Priority, Capital Planning. • April: Balancing Strategies, Revenue Adjustments /Enhancements, Capital Planning, Cash Funding for One -Time Expenses. • April: Presentation of FY 2015 Recommended Budget. ~ • May: Budget Study. Discussion: Council Member Rosen commented that it was important to consider how increasing fees would be portrayed by citizens, when many citizens were not receiving pay increases as well. Council Member Ferris commented that many think that pay raises are built into the budget and it is not; the public must be educated on the pay gap which affects the attraction and retention of quality employees. The City Manager advised that the City of Roanoke cuts costs first and eliminates unneeded positions versus its employees. Council Member Bestpitch expressed that foregoing pay increases for City Council to fund a program and having funding to support a community garden, but not an afterschool program is not reflective of constructive priorities; and noted that a community garden should be funded by the community. 779 Council Member Ferris expressed that the mechanical operations of the City be under the direction of the City Manager and he liked the idea of the Charlottesville Charter, in which, the Director of Finance was hired by the City Council, but many functions are handled by the City Manager. Mayor Bowers mentioned that he was not in favor of moving the Director of Finance under the directorate of the City Manager. Council Member Bestpitch commented that the matter of changing the charter to move the Director of Finance under the directorate of the City Manager must be further discussed. The City Attorney advised that the Charter would have to be amended to reflect the specific duties that would fall under the Director of Finance, and City Council would have to recommend those changes to the General Assembly. Vice -Mayor Trinkle asked if the City Manager portion of the Charter could be amended as well; whereupon, the City Attorney advised that he would review the matter. Council Member Price commented that it was important to consider the best way to provide efficiency, since the matter was rather complicated. Council Member Ferris remarked that he was also opting for a hybrid model to add flexibility for the Director of Finance and the City Manager. Mayor Bowers stated that the City Manager must be empowered to help the City of Roanoke thrive and not just maintain status quo; and continued stating that a tax increase was needed to maintain employment, but it may not be the best political choice. He further noted that the City Manager was a visionary and asked that he present a plan to include tax increases partnering with the School Superintendent since the school division received 40 percent of City revenue. The City Manager replied that he would bring forth a plan to build the community with increases in fees. In connection with the comments of the Mayor, several Members of Council concurred in the request to present a plan reflecting fee increases. There being no additional questions and /or comments by the Council, Mayor Bowers expressed appreciation to the City staff on their hard work. WC There being no further business, the Mayor declared the recessed meeting adjourned at 1:55 p.m. APPROVED ATTEST: Stephanie M. Moon Reyn City Clerk David A. Bowers Mayor . I