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Council Actions 05-05-14
BESTPITCH 39920-050514 PEL rai rr ROANOKE CITY PUBLIC SCHOOLS ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD MAY 5, 2014 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA NOTICE This morning meetings and briefings will be televised live and replayed on RVTV Channel 3 on Thursday, May 8 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, May 10 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. 1. Call to Order -- Roll Call. • City Council — All present (Vice-Mayor Rosen arrived late). • School Board — All present. 2. Welcome and Opening Remarks. Mayor Bowers Chairman Putney 3. School Board Items for Discussion: • Roundhill Elementary School Project Budget • Patrick Henry High School Football Stadium Turf • Re-Examinating of the current proffered conditions on Patrick Henry High School property • Pre-K Initiatives At 9:38 a.m., Vice-Mayor Rosen entered the meeting. 1 • Efforts in Nutrition • Equity Score Card • Community College Access Program Data Collection 5. Comments by Council/School Board Trustees. 6. Recess/Adjourn. 10:30 A.M. THE CITY COUNCIL MEETING WAS DECLARED IN RECESS AND RECONVENED AT 10:47 A.M., FOR CONSIDERATION OF THE FOLLOWING AGENDA ITEMS: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 120 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that Council convene a Closed Meeting to discuss the disposition of publicly-owned property located at 209 Henry Street, N. W., and 24 Wells Avenue, N. W. where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that Council convene a closed meeting to discuss the disposition of publicly-owned property bounded by Henry Street, N. W., Loudon Avenue, N. W., Wells Avenue, N. W., and Gainsboro Road, N. W., consisting of multiple tax parcels, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (7-0) 2 A communication from the City Manager requesting that Council convene a closed meeting to discuss the disposition of publicly-owned property, located in the Roanoke Centre for Industry and Technology and at 2002 Blue Hills Drive, N. E., and 0 Blue Hills Circle, N. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • General Assembly Overview - 20 minutes • Fiscal Year 2015 Budget Study - 30 minutes • Raleigh Court Library Renovation - 30 minutes AT 1:09 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 2:00 P.M., FOR A CLOSED MEETING IN ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING. 3 aott, . . 0.‘ tiall ROANOKE CITY COUNCIL REGULAR SESSION MAY 5, 2014 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1 . Call to Order--Roll Call. The Invocation was delivered by Elder Travis C. Hairston, God House Baptist Ministry. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, May 8 at 7:00 p.m., and Saturday, May 10 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 4 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ROANOKE NEIGHBORHOOD ADVOCATES (ONE UNEXPIRED TERM ENDING JUNE 30, 2015) VIRGINIA WESTERN COMMUNITY COLLEGE BOARD - ONE VACANCY (BUSINESS SERVICE, EDUCATION, ENGINEERING, GOVERNMENT, PHARMACY, PUBLIC RELATIONS, REAL ESTATE OR RETIRED) 5 THE COUNCIL IS CURRENTLY ACCEPTING APPLICATIONS FOR MEMBERSHIP ON THE MILL MOUNTAIN ADVISORY BOARD. TERMS OF OFFICE WILL CONSIST OF 3-ONE, 3-TWO, 3-THREE, COMMENCING JULY 1, 2014. APPLICATION FOR APPOINTMENT IS AVAILABLE ON THE CITY'S WEBSITE AND IN THE CITY CLERK'S OFFICE. FOR QUESTIONS AND/OR ADDITIONAL INFORMATION, PLEASE CONTACT THE CITY CLERK'S OFFICE AT 853-2541. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring May 2014 as Bike Month. Mayor Bowers presented Proclamation to Jeremy Holmes, representative of the biking community. A proclamation declaring May 2014 as Asthma Awareness Month. Council Member Trinkle presented Proclamation to Mr. Holmes, representative of the Greater Roanoke Valley Asthma and Air Quality Coalition; and George Steer, Professor, Jefferson College of Health Sciences. A proclamation declaring May 2014 as National Cooperative Extension Centennial Celebration Month. Mayor Bowers presented Proclamation to Leslie Prillaman, Extension Agent, Unit Coordinator, 4-H Youth Development; and Deb Chappell, Extension Agent, Family and Consumer Sciences, Roanoke Extension Office. A resolution expressing condolences to the family of Rodney Hubbard. Adopted Resolution No. 39920-050514 (7-0). Mayor Bowers presented ceremonial Copy of Resolution to Mrs. Debbie Hubbard, Wife, and other family members in attendance. Recognition of the Department of Finance for receiving the Government Finance Officers Certificate of Achievement in Financial Reporting. Recognition of the Department of Finance was postponed until May 12 at 2:00 p.m. 6 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely appeared before the Council to express concern for the City. Yolanda Puyana stated that the rent was too high in the Market Building and asked that any consideration possible be given to the vendors. Referred to the City Manager for a report to Council and Ms. Puyana. 4. CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 19, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Community Youth Program at St. John's, Inc., a non-stock, not for profit corporation, for tax exemption of personal property in the City located at One Mountain Avenue, S. W. RECOMMENDED ACTION: Concurred in the request. C-2 Reports of qualification of the following individuals: Alesha Allen as member of the Fair Housing Board to fill the unexpired term of Helen Muddiman ending March 31, 2016; M. Rupert Cutler as the Non-Elected City representative and Wayne Bowers as the City's Technical Advisor/City Manager's designee of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for three-year terms of office, each, ending March 31, 2017; Chris Bryant as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2017; 7 R. Gail Burruss as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board to fill the unexpired term of Tim H. Steller ending June 30, 2015; Stephen D. Poff as a City representative (Chief Magistrate) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office ending June 30, 2017; and Amelia Merchant as Acting Director of Finance, effective May 16, 2014, until such time as a permanent Director of Finance is elected or appointed by City Council. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: a. Receive views of citizens regarding the City's Recommended 2014 — 2015 HUD Funds Budget. Inasmuch as the public hearing on the City's Recommended 2014- 2015 HUD Funds Budget was not advertised in a timely manner, the public hearing was re-advertised to be held this afternoon. Called attention to communication shared with the Council from Karen Michalski Karney, Executive Director, Blue Ridge Independent Living Center, in response to letter from Keith Holland, HUD Community Resource Administrator; and emails from Sarah "Sallee" Ebbett, Finance Director, Blue Ridge Independent Living Center; and Kirk Bailin, Program Coordinator, AgrAbility VirginiaNirginia Tech. Charlie Harlow, Chairman of Blue Ridge Independent Living Center Board of Directors, spoke in favor of the continuation of funding. The HUD fund budget will be adopted by the Council at its recessed meeting on Monday, May 12 as a part of the City's Proposed Recommended Budget for FY2014-2015 at 2:00 p.m., in the Council Chamber. 8 6. PETITIONS AND COMMUNICATIONS: a. A communication from Elaine Bays-Murphy, Cable Access Director, Roanoke Valley Regional Cable Television, transmitting the RVTV Fiscal Year 2014-2015 Budget. (Sponsored by Mayor Bowers and Council Member Trinkle) Recognized Elaine Bays-Murphy for presentation. Adopted Resolution No. 39921-050514 (7-0). b. Presentation of the Jefferson Center Foundation regarding accomplishments for the year ending June 30, 2013 and plans for the new season. Cyrus Pace, Executive Director, Spokesperson. (Sponsored by the City Manager) Recognized Cyrus Pace for presentation; and thereafter accepted annual rent check. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Adoption of an ordinance to establish and authorize procedures for the procurement of Design-Build and Construction Management Services, effective June 1, 2014. Adopted Ordinance No. 39922-050514 (7-0). 2. Appropriation of funds in the connection with the Federal Asset Forfeiture Sharing Program and the Department of Treasury Federal Asset Sharing Program, in order for the Police Department to continue to replace equipment for officers and vehicles. Adopted Budget Ordinance No. 39923-050514 (7-0). 3. Appropriation of funds in connection with the State Asset Forfeiture Sharing Program in order to allow the Police Department to continue to acquire new and replacement equipment for officers and vehicles. Adopted Budget Ordinance No. 39924-050514 (7-0). 4. Authorization to acquire real property rights in connection with the Garden City/Star Trail Connection Project. Adopted Ordinance No. 39925-050514 (7-0). 9 5. Authorization for an encroachment permit for a retaining wall located at 2916 Hollowell Avenue, S. W. Adopted Ordinance No. 39926-050514 (7-0). COMMENTS OF CITY MANAGER. Sale of City Property • The City of Roanoke has closed on the sale of the City property which was the former stadium/amphitheater site, to Haley Toyota for $1,000,020.00 Strawberry Festival • Elmwood Park hosted 34th Annual Community School Strawberry Festival on Friday and Saturday • This annual event is a fundraiser for Community School. • Events such as this bring people to our downtown to shop, eat, and enjoy the newly renovated park. May is Neighborhood Month • Neighborhood groups across the city host events throughout the month to provide opportunities for City Council members, city staff, and residents to meet and greet one another. • First event was the Cinco de Mayo celebration in the Wildwood neighborhood at Thrasher Park on May 3. • Upcoming events include: • May 8 — Grandin Court Neighborhood Association's Plant Exchange and Give-a-way, Grandin Court Recrecation Center, 2621 Barham Rd. • May 10 — Airlee Court Neighborhood Watch Association, 24-Block Yard Sale, from 8 a.m. to 3 p.m., between Florist Rd & Airport Rd, and north of Hershberger Rd. • Events scheduled for May 2014 are listed at www.roanokeva.gov/neighborhood month. b. DIRECTOR OF FINANCE: 1. Financial Report for the period ended March 31, 2014. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution appointing two School Board Trustees on the Roanoke City School Board for three-year terms of office, commencing July 1, 2014 and ending June 30, 2017. Action was taken following Closed Meeting. 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Ferris, Chairman of the Legislative Committee, welcomed Rob Catron, Legislative Liaison, to review the results of the City's Legislative Program. He also recognized Vice-Mayor Rosen who had been appointed by Governor McAuliffe to the Commonwealth Transportation Board and Council Member Lea who had been appointed by the Governor to the Probation and Parole Board. AT 3:43 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR THE CONTINUATION OF A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451. AT 4:04 P.M., THE COUNCIL MEETING RECONVENED IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. Adopted Resolution No. 39927-050514 reappointing Laurie Vaught and William Hopkins, Jr., as School Board Trustees (7-0) AT 4:05 P.M., THE COUNCIL MEETING WAS AGAIN DECLARED IN RECESS FOR THE CONTINUATION OFA CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM. AT 5:05 P.M., THE COUNCIL MEETING RECONVENED IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. CERTIFICATION OF CLOSED MEETING. (7-0) Reappointed Brian Redd as a City representative of the City of Roanoke Finance Board for a two-year term of office ending June 30, 2016. Reappointed Judge Jacqueline Talevi and appointed Judge Leisa Ciaffone to replace Judge Joseph Clarke as City representatives of the Court Community Corrections Regional Program Community Criminal Justice for three-year terms of office ending June 30, 2017. 11 Reappointed R. Brian Townsend as a City representative of the New River Valley Commerce Park Participation Committee and the Virginia's First Regional Industrial Facility Authority for four-year terms of office of ending June 30, 2018, respectively. Reappointed Meg Munton (Protected Class/City) as a member of the Personnel and Employment Practices Commission for a three-year term of office of ending June 30, 2017. Waived City residency requirement. Appointed Captain Samuel Roman to replace Deputy Chief Tim Jones as a City representative (law enforcement) of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office ending June 30, 2017. Reappointed Kianna Wade, Susan Egbert, Douglas Jackson and Benjamin Crawford as members of the Roanoke Arts Commission for three-year terms of office of ending June 30, 2017. Waived City residency requirement for Susan Egbert. Reappointed Shawna Battle as a member of the Roanoke Public Library Board for a three year term of office ending June 30, 2017. Reappointed Doug Robison, Jeffrey Marks, Gary Walton and Renee "Butch" Craft as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for one-year terms of office of ending June 30, 2015. Waived City residency requirement for Gary Walton. Reappointed James B. Lee as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office of ending June 30, 2017. Reappointed Jane Conlin and James O'Hare (Alternate Member) as City representatives of the Roanoke Valley Juvenile Detention Center Commission for four-year terms of office of ending June 30, 2018. Reappointed Robert Leftwich as the City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office of ending June 30, 2017. Appointed Sheriff Tim Allen to replace Octavia Johnson, former Sheriff, as the City representative of the Virginia Cares, Inc., Board of Directors. Reappointed Doug Waters as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2018. 12 Reappointed John P. Bradshaw, Jr., as a City representative of the Western Virginia Water Authority for a four-year term of ending June 30, 2018. 12. RECESS - 5:06 p.m. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL MAY 12 AT 2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2014-2015 BUDGET; AND OTHER ITEMS REQUIRING ACTION TO BE TAKEN BY THE COUNCIL. 13 µ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 9, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I am attaching copies of the Equity Policy and RCPS — Elementary Capacity Numbers as of February 2014, which documents were requested by Council Members Lea and Price, respectively, at the joint meeting of the Council and the Roanoke City School Board that was held on Monday, May 5, 2014. Let me know if you should have questions or desire additional information. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachments File: DAB (Page 1 of 4) EQUITY POLICY I. Purpose In order to ensure the equitable and fair educational opportunities for all of its students by allocating its resources fairly and equitably throughout the school division and by providing diverse learning opportunities for its students and to demonstrate this commitment of equity and fairness throughout the school division. The School Board recognizes that to achieve its goal of becoming a model urban district, it must improve achievement for all of its students, particularly socio-economically disadvantaged, African American, Hispanic, English Language Learners and special education students. The School Board is committed to creating, building and sustaining a racially, ethnically, culturally and economically sensitive environment that provides equitable access to a high standard of educational success for all students. The School Board recognizes that equity does not mean equal, but rather the establishment of high standards for all students and providing the opportunities, support, settings and resources so that all students will receive a high quality education and will achieve the high standards established by the School Board. II. Factors to be Considered The School Board recognizes that a number of critical factors must be considered to ensure that all students achieve at high levels. Some of these factors include, but are not limited to: (1) the quality and stability of the teachers in a school; (2) the quality and stability of leadership in a school; (3) the allocation of resources, both fiscal, operational and structural necessary to support high levels of student achievement; (4)the goal of high expectations for all students; and (5) the provision of school and classroom settings with students from diverse backgrounds. In recognizing these critical factors, the School Board reaffirms its commitment to the goal of educational excellence and equitable opportunities for all its students. III. Goals The School Board has established the following goals for elementary schools as guidance to promote the equitable distribution of division resources and opportunities: A. Each elementary school will serve K-5 students. B. Target student enrollment, excluding preschool, for grades K-5 is between 300 and 550, for middle schools 400-700, and high schools 1,200 to 1,800 students. All schools that do not have the current or future physical capacity(or geography) to meet minimum enrollment targets will be potentially re-purposed. C. All teachers at each school will be considered Highly Qualified. D. A comparable and healthy distribution of teacher experience will be maintained in each school. This distribution will be reported annually to the Board in October. E. Each elementary school with enrollment of 425 or greater will have an Assistant Principal, Guidance Counselor,Nurse, School Secretary, Art Teacher, Music Teacher, Library Media Specialist and PE Teacher. Each middle school with an enrollment of 500 or greater will have an Assistant Principal, Guidance Counselor and one librarian. Each high school will have an Assistant Principal and Guidance Counselor(with one Guidance Counselor designated as a Coordinator)per 450 students, two librarians, and department File: DAB (Page 2 of 4) chairmen in English, mathematics, science, social studies, fine arts, world language, and special education. Secondary Career and Technical Education will have one Director. The Board shall give consideration to devoting additional resources to schools where enrollment exceeds target numbers. F. The target teacher to principal ratio is no more than 25 to 1(potentially slightly higher at schools with lowered pupil to teacher ratio in grades K-3). G. Each school will have a successful, functioning Parent Teacher Association. H. Trailers for classroom use will be temporary and limited. I. Each elementary school will have 2 of the 3 following facilities: cafeteria, gymnasium or multipurpose room. Each middle and high school will have a cafeteria, gymnasium, and auditorium. J. Each elementary school will have a fine arts (art, music) room. In addition to classroom space for core subjects, each middle and high school will have dedicated space for fine arts and career and technical education offerings. Each high school will have its own athletic stadium, track, and athletic fields. IV. Measurements On at least an annual basis, RCPS shall measure critical factors in student achievement. The measurements are designed to assess the impact of current strategies and to assist with the development of budget and capital improvement plans. The measurements shall include, but not necessarily be limited to, the following: A. The availability of educational opportunities B. Student achievement C. The availability of instructional materials and supplies D. The availability of media equipment and resources E. The availability of technology F. The status of facilities G. The use of trailers H. The number of highly qualified faculty I. The diversity of administrative, academic, and other staff at all levels and all facilities J. The teacher/student ratios K. The teacher turnover at each school L. The distribution of experienced teachers M. The amount of Title 1 funds allocated to each school N. The annual monetary allocation to each school O. The enrollment and achievement data—disaggregated by race, ethnicity, socio-economic status, English language learners and special education P. The extent of family and community involvement V. School Funding The School Board commits to aggressively seek the funding necessary to guarantee equity in the allocation of resources to every school throughout the school division and to support the Superintendent's implementation of a framework to attain full accreditation for all schools and AYP status for each school under the No Child Left Behind Act of 2001. File: DAB (Page 3 of 4) The School Board will continue to seek the cooperation and support of the Roanoke City Council, Commonwealth of Virginia, and the Federal Government of the United States of America to obtain the funds necessary to provide for the achievement of all students who attend the Roanoke City Public Schools. The School Board supports the aggressive pursuit of grant funding in order to achieve its educational goals. VI. Annual Equity Report The Superintendent shall report once a year at the regular School Board meeting in December on the school division's status of allocating the division's resources in an equitable manner among the division's schools. This annual report should at least include the following: A. The number of highly qualified teachers at each school. B. The experience of the teachers at each school. C. The amount of teacher turnover at each school. D. The annual funding allocated to each school outside of Title 1 funds. E. The amount of Title I funding allocated to each school. F. The enrollment of the school, disaggregated by race, ethnicity, socio-economic status, English Language Learners, special education, and advanced courses. G. Student achievement data at each school, disaggregated by race, ethnicity, socio- economic status, English language learners, and special education. Based upon report, the Superintendent shall develop an annual Equity Plan or plan update. Annually, the School Board in conjunction with the beginning of the budget process will review the Superintendent's report and Equity Plan to ensure that all students are being provided equitable access to excellent educational opportunities. VII. Equity Taskforce A. The School Board establishes an Equity Taskforce to work with the Superintendent to assist in the development of the Equity plan and to advise the Superintendent on equity issues within the school division. The Equity Taskforce shall also assist the Superintendent in developing strategies for ensuring that equitable educational opportunities are being provided to all of the students who attend Roanoke City Public Schools. B. The Equity Taskforce is an advisory committee of the School Board and shall include the Superintendent as well as five (5) other members appointed by the School Board. C. The five members of the Equity Taskforce shall include one (1) member of the school administration, one (1) member from the Central Council PTA, one (I) member from the Roanoke Education Association, and two (2) members who are citizens of the City of Roanoke. The Superintendent shall serve as an ex-officio member of the Equity Taskforce. D. The initial term of the school administration member shall be for three (3) years. The initial term of the Central Council PTA member and the Roanoke education Association member shall be one (1) year. The initial term of the remaining two (2) citizen members shall be two (2) years. No appointed member shall serve • • File: DAB (Page 4 of 4) more than two (2) consecutive terms. The Superintendent shall continue to serve as an ex-officio member of the Equity Taskforce so long as he/she is the superintendent of schools for the City of Roanoke School Division. The School Board shall fill any vacancy occurring in the membership of the Equity Taskforce for the unexpired term only. The terms of all initial members will begin on July 1, 2009. Reappointment or appointment of subsequent members should occur prior to the first day of July each year, but shall not become effective until the first day of July. E. The Equity Taskforce shall make recommendations to the Superintendent and the School Board regarding the equitable allocation of the division's resources among the individual schools throughout the school division. VIII. Equity Taskforce Meetings The Equity Taskforce shall meet as needed,but not less than once per quarter. The taskforce chair in accordance with state and local statutes shall set the time and place of committee meetings. The School Board Clerk shall maintain meeting notes. Adopted: June 9, 2009 Revised: April 13, 2010; August 9, 2011; May 14, 2013 Cross Refs: BCE School Board Committees BCF—Advisory Committees to the School Board DA—Fiscal Management Goals and Objectives DAA Management of Funds RCPS - ELEMENTARY CAPACITY NUMBERS (AS OF FEBRUARY 2014) Capacity Capacity Enrollment Elementary Schools March 2009 February 2014 as of 9/30/13 Notes Crystal Spring 456 456 347 Fairview 600 600 469 Fallon Park 624 624 676 • Nine classrooms housed in three portable structures. • Over capacity Fishburn Park 480 480 322 Garden City 456 456 341 • Grandin Court 480 480 336 • Architectural-membrane gymnasium installed since March 2009 capacity numbers. Highland Park 456 456 376 Hurt Park 384 384 379 Lincoln Terrace 360 360 295 • Three classrooms housed in one portable structure. Monterey 432 520 561 • Three classrooms housed in one portable structure. • March 2009 capacity number did not reflect the portable structure. February 2014 capacity number does reflect portable structure. • Over capacity Morningside 312 312 307 • Five classrooms housed in two portable structures. Preston Park 408 474 444 • Architectural-membrane gymnasium and three classrooms added since March 2009 capacity numbers. Round Hill 384 582 620* • Nine classrooms housed in three portable structures. • Architectural-membrane gymnasium installed since March 2009 capacity numbers. • A former portable structure that functioned as a gym now houses assorted specialty classes; it is not counted in capacity and will be removed in the summer of 2014. • *47 Pre-K students housed off-site. • Crowded Roanoke Academy 432 432 459 • School has a number of smaller classrooms designed for tutoring. • Over capacity Virginia Heights 288 332 377* • Two new permanent classrooms added since March 2009 capacity numbers. • *44 Pre-K students housed off-site. Wasena 288 288 269 Westside 816 816 751 Round Hill Elementary X11.1 ROANOKE CITY New Gymnasium / Playground and Site PUBLIC SCHOOLS Sl,o.+e tiwtlrnl.lbmy Sthnn.SImy Glp Improvements Description r Financial Overview • Construct 4,500 square foot membrane Project Budget $1,334,814 gymnasium Cost Incurred to Date: $1,882,390 • New playgrounds for ages 2-5 and 5-12 Payments to Date: $1,612,372 • Site improvements: new parking and Open Invoices: $65,592 expansion of existing parking, new fire Bonds Outstanding: $(156,532) hydrants and water service, and new ` (Over)/Under Budget: $(391,044) storm water management system Gymnasium Gymnasium niile�r4 ' lM aygroun. Ite mprovements Page 2 • HUGHES ASSOCIATES RCHITECTS NGINFFRS Architecture•Engineering•Consulting www.HughesArcbitects.corn Round Hill Elementary School February 20,2014 Comm: 12090.008 Cost Analysis Phase 1 Budget number provided for project did not include: Sanitary Sewer $ 50,057.00 Storm Sewer 135,347.00 Water Line 110,702.00 Fire Lane 9,250.00 Asphalt Paving 50,000.00 $ 355,356.00 Summer 2014 Previous budget number provided for project did not include: Fire alarm in existing building, current fire alarm is not $ 125,000.00 compatible with a new system Removal of current fire alarm 5,000.00 Site lighting and wiring and testing 10,000.00 Removal and disposal of modular classroom 10,000.00 Fees, availability and special inspections 189,750.00 Inflation 32,400.00 $ 372,150.00 Future Project Increased Storm water costs Inflation Fees and regulations 656 ELM AVE., SW • P.O. BOX 1034 • ROANOKE, VIRGINIA 24005-1034 • P: 540.342.4002 • F: 540.342.2060 ■ • 1 • • • 1E151 • r • Capita ! Improvement Plan • ROANOKE CITY Fiscal Years 2015-2019 • PUBLIC SCHOOLS • Strong Students.Strong Schools.Strong City. • • • • • • • ` ., • • 1025 • ROANOKE • n.vi _1/18/201! - rwvro':, • ROANOKE CITY PUBLIC SCHOOLS ! $ 1.735 000 • ' f1' 1/6002 D Tff/Plyf/Pt-r e f AND A. • iii .• MEMO Q, °fDlT OMf p. ! /66 h • 1:0000000001: 1:0000000001: LO 25 • • • The best learning environments we can afford... • • • • I � • Assumptions guiding the Board as part of capital improvement planning: • 1. Costs presented for the first year of a multi-year project must not be projected as absolutes for future years; costs must be updated for • inflation, changes to the project, and economic conditions. New City, State, and Federal mandates, and economic conditions will also • impact costs. • 2. Underages or overages may result in the capital improvement plan having to shift one or more projects from existing timetables as • presented. Projects can move either forward or be pushed further out depending on the fiscal requirements of each plan year. • • 3. The goal of all capital improvement projects is to be on time and under budget. However, project overages and underages may result • from many factors including unforeseen City ordinances, weather conditions, connections to water and sewer lines and the like. • 4. Project overages will always be reported to the Board as they occur. Underages will be reported upon completion of the project. • 5. We must consider inflation year-over-year with all of our cost scenarios. • 6. When classroom additions are planned, a minimum of three years of enrollment data must be considered to establish a trend. Enrollment and building occupancy are driving forces in project planning. • • 7. In all projects, a contingency line will be included in the project budget. The percentage of the project included as a contingency is subject to the project scope and specifications. • 8. Each year, planned maintenance for Roanoke City Public Schools will be discussed with the capital improvement plan so that economies • can be achieved with actual work projects and proper fiscal controls are practiced. • • 9. Reporting during each fiscal year of the Capital Improvement Plan will be provided as projects progress and at the completion of each • year's work. Intermediary reporting will be provided at the Board's request. • 10. Landscaping for any project is deemed a separate scope of work, procured and managed as such, and will not be included in any other • contracts let for capital work. • • 11. Overcrowding will always be considered in determining capital improvement priorities. • Page 2 • 0 • • • • • • Patrick Henry High School Field House - A Public-Private Partnership • • • The Administration recommends the following: • Beginning March 2014-- • • 1 . The Patrick Henry Booster Club and School Division Administration will determine the appropriate location • for the field house and provide a site drawing for the purpose of fundraising and preliminary cost • determination. • • 2. Begin fundraising including certain in-kind costs; i.e., full architectural renderings, with a goal of $500,000. • • 3. When the private entity reaches the $500,000 goal, the School Division will match the amount. • • 4. The total cost of the project is not to exceed $1 .0 million. • • • • • • • • • • • • • Page 3 • • • • Projected Five-Year Capital • Resource Allocation and Proposed Work Program FY 2015-2019 • Summer Summer Summer Summer Summer TOTAL Project Notes • 2014 2015 2016 2017 2018 Building Project • HVAC reviews were conducted by an HVAC team • Crystal Spring HVAC Replacement 1,500,000 1,500,000 headed by the Chief of Physical Plants during February, 2014. • Fairview Renovation 3,000,000 3,000,000 Crystal Spring replacement estimate of$1.5 million. • Virginia Heights HVAC is deemed to be in much poorer 3,000,000 1,500,000 4,500,000 condition than Crystal Spring HVAC and in need of • Fallon Park Renovation/Expansion immediate attention. Replacement cost estimate is $1.5 million. • Fishburn Park Plumbing 500,000 500,000 • Garden City does not need any replacements at this Garden City Install new HVAC for four classrooms and gym • - time. Highland Park Plumbing Upgrades 500,000 500,000 James Madison gymnasium unit is not recommended. • Jackson Renovation - • Madison Gymnasium HVAC installation - A plumbing survey conducted in March 2014,ranked • schools(in order)of the greatest needs:(1)Preston Monterey Plumbing Upgrades • Park,(2)Highland Park,(3)Fishburn Park,(4) Monterey and(5)Westside. • 461,457 The turf replacement cost at Patrick Henry of$461,457 • Patrick Henry Stadium Turf Replacement 461,457 is good for one calendar year from February 25,2014. • Patrick Henry Field House-RCPS Match Maximum See Page 3 - • Preston Park Plumbing Upgrades 500,000 500,000 QZAB requires completion of this work no later than w RCPS-wide T12 to T8 bulbs and ballasts 750,000 750,000 September 30,2015. `.� Round Hill Renovation/Expansion 4,735,000* 7,713,543** 3,500,000 15,948,543 • A review of the Ruffner roof by RCPS staff indicates the roof can be repaired as leaks occur. The estimated cost • listed is deemed at this time sufficient for a full roof Ruffner Roof replacement 1,000,000 1,000,000 replacement. Contained at Ruffner are RCPS'server • room(s)and other technology equipment. Student and 0 personnel records will shortly move to Ruffner for storage. Virginia Heights HVAC Replacement 1,500,000 1,500,000 • The Westside project(as noted on the assumptions Ir Westside Water Control 75,000 75,000 page)includes no landscaping as part of the project scope of work. ` Westside Renovation Westside Plumbing FUNDING 6,310,000 8,925,000 5,000,000 5,000,000 5,000,000 30,235,000 t *This includes the proceeds from the sale of Huff Lane ® **This includes the additional$3,500,000 from the City of Roanoke Capital Plan Page 4 Fall 2013 Kindergarten PALS Analysis of Reading Readiness 100% — — -- — — 90% N a) co ce bO 80% C co cc do a) C a� 70% a1 L.) 60% 50% students who attended PK students who attended PK students who did NOT ALL students screened in attend PK during the 12-13 in RCPS during 12-13 (not in RCPS) during the Fall '13 school year 12-13 school year school year or for whom we have no PK report 79.15% 81.58% 85.48% 67.28% Preschool Enrollment and Sites 2013 — 2014 Total Number of Preschool Students — 637 Special Education Students — 134 VPI Students — 503 Total Preschool Sites — 14 Crystal Spring Fairview Fallon Park Fishburn Park Garden City Highland Park Hurt Park Monterey Morningside Preston Park Roanoke Academy for Math and Science Round Hill Virginia Heights Westside Virginia Preschool Initiative (VPI) — State Funded * Special Education Preschool — Funded through Special Education Funds * The Virginia Preschool Initiative (VPI) provides programs for at-risk four-year- old children that include quality preschool education, health services, social services, parental involvement, and transportation. Equity Scorecard School Year 2012-2013 Highlights: • Approximately 500 more students attended Patrick Henry High School than William Fleming High School. • District-wide White students earned a disproportionately larger share of CTE credentials than African American students. • The number of CTE credentials earned by African American students at Patrick Henry increased by 8.6% in 2013. • A smaller percentage of students earned CTE credentials at William Fleming than at Patrick Henry. • The percentage of African American students earning a 3, 4, or 5 on the AP tests at Patrick Henry increased 120% in 2013; scores were flat at William Fleming. • Dual enrollment participation increased significantly at both high schools during the fall of 2013. The increase was most significant at William Fleming with 658.3% more African American students and 471.4% more White students participating in Dual Enrollment courses. • CCAP participation increased 96.4% in 2013 for White students and African American participation increased 142.9%. • RCPS Graduation rates increased in 2013 among all subgroups depicted on the Equity Scorecard. RCPS appears to have been especially successful addressing the needs of Economically Disadvantaged students. • The Drop Out rate at William Fleming decreased in 2013 among the studied subgroups of students. • RCPS Mathematics pass rates increased in 2013 among the studied subgroups of students. • RCPS Reading scores declined, most likely because of the implementation of a new test. • RCPS Faculty and Staff Diversity improved slightly in 2013 with more African Americans joining the ranks in administrative, professional, and classified positions. • SAT and ACT scores for both White and African American students must improve. • During the 2013 school year, participation in Gifted Programs declined for both groups; the decline was more pronounced among African American students. Mission: •Graduate students prepared for life in a rapidly changing world. Vision: •To be a model for urban public education. Core Beliefs: •Our diversity is a source of strength. •Our schools must be safe. •All students are capable of meeting high expectations. •We are accountable for our students' success. *Every individual in our Division contributes to student success. •We have a responsibility to work collaboratively with our families. *Respect, trust, and honest communication are the foundation of successful and productive relationships. •The vitality of our community depends on a strong school system. 1 \NOKE CITY PUBLIC SCHOOLS - - EQUITY SCORECARD SCHOOL YEAR 2012-2013 it CTE Credentials Awarded AP"rests Taken %AP Tests scoring 3,4,or 5 Forest Park Academy Patrick Henry William Fleming Patrick Henry William Fleming Patrick Henry William Fleming School Enrollment Gifted Programs 1200 ,250 60% 140 1,600 1,000 •Black •■Black •Black 200 •: ac 50% 120 1,400 White — 800 White 100 White 1,200 150 Why 40%% 1,000•Black o 80 a 100 600 } ■White g m 30% o°ae m 4 o a �— 60 N c7 800 , 4k i — c .' 1- M N 400 N N g sa N 20°/ r v v r a —�`rt F 40 a' — 600 ,M r c�- cv ta vi Lei 0,1 50 I r 200 ^ �l r 10% co T�� 1n— •200 .0) "Fir• •0 0 • �� ' I 0% ' 20 p , ■ 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 3.Disadv.White .. --, Average SAT Score ACT Tests Taken Average ACT Score Dual Enrollment n Fleming Patrick Henry William Fleming Patrick Henry etrick Henry William Fleming 2,400 g 60 Y William Fleming 36 Patrick Henry William Fleming 250 2,000 ■Black 30 .eta,k ■Black 50 200 White a Whits 27 Whit •Bieck 1,600 —. im 40 24 N ea ea .Whit. 21 -s— 150 r - 1,200 -_ 30 18 — , - l' 800 N c0 N .7 of 20 — • v 12 N N N cn N 100 m (° N N n N O M . . N 9 N N N N N O! O cl.400 r r m r :-1 10 ^' N „ --- .. 6 50 ex N v ea r 3 N r r N CO D r N CO r N C p r N C r N D N T r N D _ ^ 1 ll,r tin N D N O N O N O N 6 N O N SY 11-12 SY 12.13 Fell 13' SY 11-12 SY 11-12 N11113.1113',- r r r r r r r r r r r r r r r r r r r r •Fall 2013 only Federal Accountability 9th Grade Retentions Community College Access Program(CLAP) Mathematics pass rate Fell Cohort: 2009 2010 2011 2012 2013 --- 100% - ---------- Patrick Henry William Fleming 120 - — -- ------ — ---rcm- Does not reflect 3 yr.average. 60 N 80% 50 100 3 80 �` 60% 40 N as o IL 30 10 ■Black 135. ax as o a n 40% n o N N 40 le 6 15 d 20% at at o - r ^. Whltl3 20 3 10 tv - _ Z s e a e o s x x 0% a 9 1 E D 9 1 ,1 D 9 1 9 9 9 3 2012-13 0 5 m m m s m ° m m m 2010-11 2011-12 2012-13 n 3 - = - 5 - = a = - - 3 - S ; - 2011 2012 2013 2011 2012 2013 3 Disadv.White Z x 3 8 i J ■Black ■Eco.Disadv.Black White ■Eco.Disadv.White EQUITY SCORECARD PURPOSE DEFINITIONS OF MEASURES In order to ensure the equitable and fair educational opportunities for all of its students by allocating its resources fairly and equitably throughout the school division and by providing diverse learning opportunities for its students and to demonstrate this commitment of equity and fairness throughout the school division.The School Board recognizes that to achieve its goal of becoming a model urban district, it must improve achievement for all of its students, particularly socio-economically disadvantaged, African American, Hispanic, English Language Learners and special education students.The School Board is committed to creating, building and sustaining a racially, ethnically, culturally and economically sensitive environment that provides equitable access to a high standard of educational success for all students.The School Board recognizes that equity does not mean equal, but rather the establishment of high standards for all students and providing the opportunities, support, settings and resources so that all students will receive a high quality education and will achieve the high standards established by the School Board. Factors to be Considered The School Board recognizes that a number of critical factors must be considered to ensure that all students achieve at high levels. Some of these factors include, but are not limited to: (1) the quality and stability of the teachers in a school; (2) the quality and stability of leadership in a school; (3)the allocation of resources, both fiscal, operational and structural necessary to support high levels of student achievement; (4)the goal of high expectations for all students; and (5) the provision of school and classroom settings with students from diverse backgrounds. In recognizing these critical factors,the School Board reaffirms its commitment to the goal of educational excellence and equitable opportunities for all its students. GOALS The School Board has established the following goals for elementary schools as guidance to promote the equitable distribution of division resources and opportunities: A. Each elementary school will serve K-5 students. B.Target student enrollment, excluding preschool, for grades K-5 is between 300 and 550,for middle schools 400-700, and high schools 1,200 to 1,800 students.All schools that do not have the current or future physical capacity(or geography) to meet minimum re-purposed. enrollment targets will be potentially p ur p C. All teachers at each school will be considered Highly Qualified. D. A comparable and healthy distribution of teacher experience will be maintained in each school.This distribution will be reported annually to the Board in October. E. Each elementary school with enrollment of 425 or greater will have an Assistant Principal, Guidance Counselor, Nurse, School Secretary,Art Teacher, Music Teacher, Library Media Specialist and PE Teacher. Each middle school with an enrollment of 500 or greater will have an Assistant Principal, Guidance Counselor and one librarian. Each high school will have an Assistant Principal and Guidance Counselor(with one Guidance Counselor designated as a Coordinator) per 450 students,two librarians, and department chairmen in English, mathematics, science, social studies,fine arts,world language, and special education. Secondary Career and Technical Education will have one Director. The Board shall give consideration to devoting additional resources to schools where enrollment exceeds target numbers. F. The target teacher to principal ratio is no more than 25 to 1(potentially slightly higher at schools with lowered pupil to teacher ratio in grades K-3). G. Each school will have a successful,functioning Parent Teacher Association. H.Trailers for classroom use will be temporary and limited. I. Each elementary school will have 2 of the 3 following facilities: cafeteria, gymnasium or multipurpose room. Each middle and high school will have a cafeteria, gymnasium, and auditorium. J. Each elementary school will have a fine arts (art, music) room. In addition to classroom space for core subjects, each middle and high school will have dedicated space for fine arts and career and technical education offerings. Each high school will have its own athletic stadium,track, and athletic fields. MEASUREMENT On at least an annual basis, RCPS shall measure critical factors in student achievement.The measurements are designed to assess the impact of current strategies and to assist with the development of budget and capital improvement plans.The measurements shall include, but not necessarily be limited to, the following: A.The availability of educational opportunities B. Student achievement C. The availability of instructional materials and supplies D. The availability of media equipment and resources E.The availability of technology F. The status of facilities G. The use of trailers H.The number of highly qualified faculty I.The diversity of administrative, academic, and other staff at all levels and all facilities J.The teacher/student ratios K. The teacher turnover at each school L.The distribution of experienced teachers M.The amount of Title 1 funds allocated to each school N.The annual monetary allocation to each school O.The enrollment and achievement data—disaggregated by race, ethnicity, socio-economic status, English language learners and special education P. The extent of family and community involvement RCPS Department of Food and Nutrition Nutrition Education • RCPS partners with the Virginia Cooperative Extension, 4-H Expanded Food Nutrition Education Program to provide nutrition education to students. • RCPS partners with the Virginia Tech Dietetic Internship Program to assign interns who assist with nutrition education in schools. • The Fresh Fruit and Vegetable Program offers RCPS students the opportunity to experience fresh fruits and vegetables in the classroom while providing informational materials for students to take home. • Participation in the RCPS Back-to-School Extravaganza, offering nutritional information, and on-site technology assistance in completing free and reduced lunch applications online in a confidential and secure environment. Improvement in Food Quality • Obesity is addressed by improving the quality of foods offered. RCPS continues to actively seek creative ways to improve the quality of foods offered to students in order to improve nutritional integrity. • Food specifications are continually revised to procure items lower in saturated fat, sodium, and sugar which meet or exceed USDA guidelines. • Salads and vegetarian options are offered daily at all schools. • RCPS partners with Roanoke Fruit and Produce to utilize commodity funding to purchase an increased amount of fresh fruits and vegetables for students. Food Availability • RCPS partners with the Roanoke City Parks and Recreation in the operation of the Summer Feeding Program, a federal program providing nutritious foods to children during the summer months when students are not attending school. The program provides breakfast and lunch and serves 12 sites within the community at various parks and recreational centers. During 2013, the RCPS Food and Nutrition Department provided over 1000 meals daily for the Summer Feeding Program. With the continuation of the RCPS+ Program,the number of meals served through the Summer Feeding Program, will decline due to meals provided to RCPS students attending RCPS+. Meals provided to students in RCPS+ include breakfast and lunch. • RCPS partners with the YMCA Magic Place Program to offer more nutritious options for children attending the YMCA Summer Camp Program. Meals provided to children attending the YMCA Summer Camp and two additional satellite locations include breakfast and lunch daily while the Summer Camps are in operation. • RCPS cooperates with School PTA's to offer meals and nutrition education to parents. • High school and middle school athletic teams receive nutrient-dense foods for games that are played away. Employee Training • RCPS Assistant Cafeteria Managers receive training in nutrition education and food preparation techniques in order to maximize food quality. • Participation in the School Nutrition Association is encouraged in order to continue professional development and growth. Legislation • As members of the School Nutrition Association, legislation is supported that addresses health issues with children, including obesity. • The School Nutrition Association employs lobbyists who further the mission of improved child nutrition. . . .ox ,Oe' A,: 4: f r .� !iij "� VIRGINIA WESTERN olb v , WE'LL TAKE YOU(THERE ROANOKE CITY fit, PUBLIC SCHOOLS Strong Students.Strong Schools.Strong Cit iik. ,4 ..ci t e 24k 14 \ Art WLIelir, . , r - - 01W Eir.;;T ir _......T acti-iii • - •... ip 1 A. , tif.1/1,11/10 '4'400 ....-it _. . 00 , • I 8 ,,,,,,, i ,. '6 ;;,; \, Frill 0 PT, . 1 1: . I .._ i a - 0 M ti t! 0.0 111 i g Noma allismimi els F; ; . ; tit c . ry 5/2/2014 9:59 AM COMMUNITY COLLEGE ACCESS PROGRAM in City Council Questions ROANONE CITY PUBLIC SCHOOLS • Mr. Ferris asked "Should I be surprised that we have such a huge drop off in students who return to CCAP and those who graduate ?" • Mr. Ferris asked "Is it possible that some students are working part-time ?" • Dr. Trinkle asked "This is not all of the students from RCPS. How many additional students attend VWCC who are not in CCAP ? 1 am looking forward to the breakout of the 108." Roanoke City Public Schools • Dual Enrollment by School Year DUI) 4',J 400 350 300 c a) 250 C- - 468 0 n 200 E 2 150 100 50 0 II 2010-2011 2011-2012 2012-2013 2013-2014 i• LAW CCAP Definition of Success ROANOKE CITY PUBLIC SCHOOLS Strong Students Strong Schools Strong Cdy • Student completes a program of study and transfers to a 4-year program • Student completes a program and is workforce ready • Programs of study: — Associate of Science Degree — Associate of Applied Science Degree — Certificate — Career Studies Certificate 2 CCAP Programs-- of Study LIU ROANOKE CITY IC SCHOOLS RCPS S Strong Students.Strong Scnoots.Strong City. Degree Type Programs of Study Business Administration Associate of Science General Studies Awarded to students majoring in curricula such as business administration, engineering, science, and Science social sciences. Students receiving an AS generally transfer to four-year colleges or universities Social Sciences Social Sciences-Education Specialization Administration of Justice Associate of Applied Science Architectural & Civil Engineer Awarded to students majoring in an occupational- technical curriculum. Students receiving an AAS Early Childhood Development may elect to pursue immediate employment or Information Systems Technology transfer to selected four-year colleges or universities. Mechanical Engineering Technology Paralegal Studies Certificate General Education A program of study of fewer than two years in length with a major in an occupational area with a minimum of 30 credit hours. Interior Design Advanced Technology in Mechatronics Career Studies Certificate Air Condition & Refrigeration Program of study of less than one year in length in CISCO CCNA Networking an occupational area (fewer than 30 credit hours). DISC - Advanced Technology Engineering ;. . . LIU 2009-2010 CCAP Outcomes R CITY Report PUBLIC BLIC SCHOOLS Stmng Students.Strong Schools.Strong City. • Initial Fall Cohort: 51 — 15(B), 31(W), 5(0) — Returned to CCAP in Spring 2010: 32 — 8(B), 22(W), 2(0) — VWCC Full-time, not CCAP: 14 — 4(B), 7(W), 3(0) • Below 2.0 GPA: 5 — 3(B), 2(W) • Dropped below 12 credits: 4 — 1(B), 2(W), 1(0) • Did not pass required credits: 5 — 3(W), 2(0) — VWCC Part-time, not CCAP: 2(W) • Below 2.0 GPA: 1(W) • Dropped below 12 credits: None • Did not pass required credits: 1(W) • Decided to go P-T/use aid: None — Left VWCC: 3(B) • Below 2.0 GPA: 1(B) • Dropped below 12 credits: 1(B) • Did not pass required credits: 1(B) Ni. . 2009-2010 Cohort Analysis ROANOKE CITY PUBLIC SCHOOLS Strong Sluoents.Strong Schools.Strong:.f, • Program completers: 20 — 9(B), 7(W), 4(0) When What CCAP 2010 = 1 2012 = 4 AS = 4 CSC = 2 2011 = 5 2013 = 2 AAS = 4 Cert = 2 VWCC Full-time 2010 = 1 2012 = 1 AS = 2 CSC = 1 2011 = 2 2013 = 3 AAS = 3 Cert = 1 VWCC Part-time 2010 = 1 CSC = 1 • Transfer out: 14 — 9(B), 2(W), 3(0) When Where CCAP 2011 = 1 2014 = 2 Jefferson CHS = 1 2012 = 8 Comm. Coll. = 3 Four-year = 7 VWCC Full-time 2012 = 2 Four-year = 3 2013 = 1 VWCC Part-time None Note: 7 program completers are included in the transfer count • RCPS students attending VWCC not in CCAP: 114 — 34(B), 30(W), 50(0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... . . . . . . . . ................................ . . . . . . .... ...................................... FIE LILI 2010-2011 CCAP Outcomes ROANOKE CITY Report PUBLIC SCHOOLS Strong Students.Strong Schools.Strong 01, • Initial Fall Cohort: 35 — 10(B), 23(W), 2(0) — Returned to CCAP in Spring 2011: 17 — 3(B), 14(W) — VWCC Full-time, not CCAP: 7 — 3(B), 3(W), 1(0) • Below 2.0 GPA: 1(B) • Dropped below 12 credits: 3 — 2(B), 1(W) • Did not pass required credits: 3 — 2(W), 1(0) — VWCC Part-time, not CCAP: 5 — 2(B), 3(W) • Below 2.0 GPA: 1(W) • Dropped below 12 credits: None • Did not pass required credits: 3 — 1(B), 2(W) • Decided to go P-T/use aid: 1(B) — Left VWCC: 6 — 2(B), 3(W), 1(0) • Below 2.0 GPA: 2 — 1(B), 1(0) • Dropped below 12 credits: 4 — 1(B), 3(W) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................................................ . . 2010-2011 Cohort Analysis ROANOKECITY PUBLIC SCHOOLS Strong Students.Strong Suwols.String( • Program completers: 8 — 3(B), 5(W) When What CCAP 2012 = 5 2013 = 2 AS = 6 AAS = 1 VWCC Full-time 2013 = 1 AS = 1 VWCC Part-time None • Transfer out: 10 — 5(B), 4(W), 1(0) When Where CCAP 2011 = 1 2013 = 1 Career Coll. = 1 2012 = 2 2014 = 2 Four-year = 5 VWCC Full-time 2014 = 2 Four-year = 2 VWCC Part-time 2011 = 1 2012 = 1 Career Coll. = 1 Four-year = 1 Note: 4 program completers are included in the transfer count • RCPS students attending VWCC not in CCAP: 117 — 64(B), 44(W), 9(0) .............................. . . . . . ................................................................................................................................................... . . 2011-2012 CCAP Outcomes R CITY Report PUBLIC BLIC SCHOOLS Strong Students.Strong Schools.Stroh;;dv • Initial Fall Cohort: 65 — 13(B), 49(W), 3(0) — Returned to CCAP in Spring 2012: 30 — 4(B), 24(W), 2(0) — VWCC Full-time, not CCAP: 15 — 3(B), 11(W), 1(0) • Below 2.0 GPA: 4(W) • Dropped below 12 credits: 1(W) • Did not pass required credits: 10 — 3(B), 6(W), 1(0) — VWCC Part-time, not CCAP: 7 — 3(B), 4(W) • Below 2.0 GPA: 3 — 1(B), 2(W) • Dropped below 12 credits: 1(W) • Did not pass required credits: 3 — 2(B), 1(W) • Decided to go P-T/use aid: None — Left VWCC: 13 — 3(B), 10(W) • Below 2.0 GPA: 4 — 1(B), 3(W) • Dropped below 12 credits: 8 — 2(B), 6(W) • Did not pass required credits: 1(W) /1. ,„ 2011-2 12 Cohort Analysis ROANOKE CITY PUBLIC SCHOOLS Strong Sludens.Strong Schools.Slang Cit • Program completers: 5 — 2(B), 1(W), 2(0) When What CCAP 2011 = 1 2013 = 2 AS = 3 2012 = 1 CSC = 1 VWCC Full-time 2013 = 1 AS = 1 VWCC Part-time None • Transfer out: 11 — 6(B), 3(W), 2(0) When Where CCAP 2012 = 2 2014 = 5 Career Coll. = 1 2013 = 1 Comm. Coll. = 2 Four-year = 5 VWCC Full-time 2013 = 1 2014 = 2 Comm. Coll. = 1 Four-year = 2 VWCC Part-time None Note: 4 program completers are included in the transfer count • RCPS students attending VWCC not in CCAP: 88 — 50(B), 25(W), 13(0) _ .. . . .... . . . . . . . .. . . . . . . . . ft LIU 2012-2013 CCAP Outcomes ROANOKE CITY Report PUBLIC SCHOOLS Strong Students.Strong SOWS Strong Cay. • Initial Fall Cohort: 43 — 10(B), 33(W) — Returned to CCAP in Spring 2013: 23 — 4(B), 19(W) — VWCC Full-time, not CCAP: 8 — 3(B), 5(W) • Below 2.0 GPA: 4 — 1(B), 3(W) • Dropped below 12 credits: 1(B) • Did not pass required credits: 3 — 1(B), 2(W) — VWCC Part-time, not CCAP: 7 — 2(B), 5(W) • Below 2.0 GPA: 6 — 2(B), 4(W) • Dropped below 12 credits: 1(W) • Did not pass required credits: None • Decided to go P-T/use aid: None — Left VWCC: 5 — 1(B), 4(W) • Below 2.0 GPA: 4 — 1(B), 3(W) • Dropped below 12 credits: 1(W) • . • 2012-2013 CAnalysis R AN KE I 0 0 CITY PUBLIC SCHOOLS Strong Students.Strong Shoots Strong City. • Program completers: 2 — 1(B), 1(W) When What CCAP 2012 = 1 CSC = 1 VWCC Full-time 2012 = 1 CSC = 1 VWCC Part-time None • Transfer out: 2 — 1(B), 1(W) When Where CCAP 2014 = 1 Four-year = 1 VWCC Full-time 2014 = 1 Four-year = 1 VWCC Part-time None • RCPS students attending VWCC not in CCAP: 114 — 50(B), 46(W), 18(0) • . • LIU 2013-2014 CCAP Outcomes R PUBLIC SCHOOLS CITY Report PUBLIC SCHOOLS Strong Students.Strong Schools.Strong City. • Initial Fall Cohort: 105 — 58(B), 37(W), 10(0) — Returned to CCAP in Spring 2014: 49 — 15(B), 28(W), 6(0) — VWCC Full-time, not CCAP: 16 — 5(B), 9(W), 2(0) • Below 2.0 GPA: 11 — 1(B), 9(W), 1(0) • Dropped below 12 credits: 1(B) • Did not pass required credits: 4 — 3(B), 1(0) — VWCC Part-time, not CCAP: 17 — 8(B), 7(W), 2(0) • Below 2.0 GPA: 10 — 3(B), 6(W), 1(0) • Dropped below 12 credits: 2 — 1(B), 1(W) • Did not pass required credits: 1(B) • Decided to go P-T/use aid: 4 — 3(B), 1(0) — Left VWCC: 22 (9 B/ 14 W) • Below 2.0 GPA: 16 — 7(B), 10(W) • Dropped below 12 credits: 6 — 2(B), 4(W) — Transfer out : 1(B) • J" rt 2013-2014 h CoortAna l ysis ROANOKECITY PUBLIC SCHOOLS Strong Students.Strong Schools Strong City. • Transfer out: 1(B) — Student transferred at the end of the Fall 2013 semester and went to North Carolina A&T. The student was a very high performing student who will major in Applied Engineering Technology. The student was enrolled in VWCC's Mechatronics Program while attending PHHS. She has aspirations of designing amusement parks across the country. • Fall number was initially 108. Before the start of the fall semester, 3 students decided not to participate in CCAP. — 2 selected to rely solely on federal financial aid — 1 chose to go part-time (less than 12 credits — see slide 16) • RCPS students attending VWCC not in CCAP: 90 — 43(B), 35(W), 12(0) • i511 Patrick Henry High School ROANOKE CITY PUBLIC SCHOOLS Strong Students.Strong Schools.Strong City. Virginia Placement Test Results for Fall 2014 97 Applicants - As of March 24, 2014 Number of Course(s) Needed White Black Other Applicants College English & College Math (Fully Qualified) 57 36 16 5 College English & Developmental Math 20 11 8 1 Developmental English & College Math 9 5 2 2 Developmental English & Developmental Math 11 1 8 2 TOTAL 97 53 34 10 . NA LIU Willi am Fleming High School ROANOKE CITY PUBLIC SCHOOLS 5t ong Students.Strong Schools.Slang City. Virginia Placement Test Results for Fall 2014 80 Applicants - As of March 24, 2014 Number of Course(s) Needed White Black Other Applicants College English & College Math (Fully Qualified) 36 15 19 2 College English & Developmental Math 20 5 12 3 Developmental English & College Math 14 2 7 5 Developmental English & Developmental Math 10 2 6 2 TOTAL 80 24 44 12 CCAP Admission , .., N., , z It, /ROANOKECITY � Requirements PUBLIC SCHOOLS • Student must have attended high school in Roanoke City during the junior and senior years • Student must have graduated with at least a 2.0 cumulative grade point average • Student must be able to provide proof of residency in Roanoke City for at least two years • Student must submit documents necessary to complete VWCC financial aid file • Student must take all required VWCC placement tests RCPS Extracurricular Activities High School Extracurricular Activities Fine Arts In the 2013-14 year,4936 RCPS students are enrolled in secondary arts classes. This number is up from 4733 in 2012-13, and 3893 in 2011-12. The increased number of students involved in activities is reflected in the number of varied co-curricular and extracurricular activities offered in the two high schools that include the theatrical departments at PHHS and WFHS, the PHHS Dance Company and the F.R.E.E. Dance Company at WFHS and the marching,jazz, and concert bands, orchestra,choir, gospel choir and glee choir offered at both high schools. Additional Extracurricular Offerings at PHHS and WFHS Key Club, French Club, Spanish Club, Distributive Education Clubs of America (DECAL Future Business Leaders of America (FBLA), Fellowship of Christian Athletes (FCA), National Honor Society, STEP Club and yearbook are just a few examples of activities offered at Fleming and Patrick Henry. Additional offerings include Youth Court, chess, robotics, film club, stitching and crafts at Patrick Henry and Straight Street,Apple Ridge Aspire Program, Friends of Rachel and Delta Gems at William Fleming High School. Both high schools offer an ROTC program. Athletics High school athletics include basketball, cheer,cross country, golf, indoor and outdoor track, lacrosse, soccer, softball, swim,tennis and volleyball for girls. Athletic teams for boys include baseball, basketball, cross country,football, golf, indoor and outdoor track, lacrosse, soccer, swim, tennis, and wrestling. Additional activities for boys and girls include debate and forensics. Middle School Extracurricular Activities Roanoke City middle schools offer extracurricular and afterschool opportunities including art, science and Spanish clubs; and orchestra, choir, and drama activities. Additional offerings at middle schools vary but include chess, debate, environmental, bike, step,yearbook, newspaper and builder's clubs. Athletics Middle school athletics for girls include basketball, cheer, cross country, soccer, softball,tennis, track and volleyball. Athletic teams for boys include baseball, basketball, cross country,football, soccer, tennis,track and wrestling. Elementary Schools Elementary Schools offer a variety of extracurricular activities. Several elementary schools offer chess, math, Spanish, art, reading and running clubs. Additional offerings at some elementary schools include STEP teams, a Debate team, gardening clubs, Odyssey of the Mind and Good News clubs. Additionally, several elementary schools have a 21st Century Learning Program and/or the YMCA Magic Place afterschool program. CITY OF ROANOKE "4 ,y� OFFICE OF THE MAYOR :4, 4' 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 _-- TELEPHONE: (540)853-2444 FAX (540)853-1145 DAVID A.BOWERS Mayor May 5, 2014 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, 003trAt.e. David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES/REAPPOINTMENTS May 5, 2014 VACANCIES: Unexpired term on the Roanoke Neighborhood Advocates ending June 30, 2015. Three-one, three-two and three-three year terms of office on the Mill Mountain Advisory Board, commencing July 1, 2014. 4 ,y , CITY OF ROANOKE CITY COUNCIL A/-, �' r _I 215 Church Avenue,S.W. Noel C.Taylor Municipal Building,Suite 456 ;,r4 �.• Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A.BOWERS Fax. (540)853-1145 Council Members Mayor William D.Bestpitch Raphael E."Ray"Ferris Sherman P.Lea Anita J.Price Court G.Rosen David B.Trinkle May 5, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, being the resignation of the Director of Finance and the process to fill the position, pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950), as amended. Sincerely, Anita J. Pric , Chair City Council Personnel Committee AJP:ctw CITY COUNCIL AGENDA REPORT kN � k To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, being Tax Map No. 4011413 located at 120 Church Avenue, S.E. where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. C opher P. Morrill City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, being Tax Map No. 2013001 located at 209 Henry Street, N.W. and Tax Map No. 2013004 located at 24 Wells Avenue, N.W. where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers 444. ""° CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property bounded by Henry Street, N.W., Loudon Avenue, N.W., Wells Avenue, N.W., and Gainsboro Road, N.W., consisting of multiple tax parcels, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers tl Y� CITY COUNCIL AGENDA REPORT YY � " To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, located in the Roanoke Centre for Industry and Technology and located at 2002 Blue Hills Drive, N.E. (Tax Map No. 7230101 ), and 0 Blue Hills Circle, N.E. (Tax Map No. 7280104), where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. 06A Christopher P. Morrill City Manager Distribution: Council Appointed Officers . ..1�..-1ti J J{ 1 vu._ 1. - 2014 POST-SESSION LEGISLATIVE PROGRAM REPORT CITY OF ROANOKE /1 . . iii,..„-jalc wk. a `lam_ :. ,:10 - - H iR r Irl ir w, ( . . .,,, co., 1- e ...,,X , X • LL.,. k N -$. : I\ ' Ala-X":Y� i '.... _ f -#swx. yr .. � ! ■ . ROANOKE ROANOKE ROANOKE LEGISLATIVE AGENDA ✓ On I-73: Senate Resolution 32 (Stanley) directs the Senate Committees on Local Government and Transportation to study construction of proposed I-73 ® City Manager Chris Morrill was appointed as local government representative o Other Members: Senators Newman, Ruff, Deeds, Smith, Stanley, Carrico and citizen members Ben Davenport of Danville, George Lester of Martinsville and Dana Martin and William Fralin of Roanoke ✓ On Parking Management: HB 369 (Head) was passed to provide Roanoke the ability to contract parking management to improve government efficiency ✓ On posting public notices on locality's website: HB 95 (Head) and SB 472 (Smith) failed to be reported from committee ✓ No changes were made to the tax code relative to BPOL or M&T taxes ✓ No bill relating to tax amnesty programs were introduced for lack of a patron ROAN4KE ROANOKE LEGISLATIVE AGENDA, CONT. ✓ On streamlining the eviction process by creating an exigent eviction process: SB 354 (Edwards) and HB 372 (Head) were both left in committee; SB 354 was referred to the Virginia Housing Commission for further study; HB 372 was opposed because members felt that there were already sufficient remedies in the Act ✓ On clean-up fees for meth labs: SB 31 passed the General Assembly and requires the Board of Health, in consultation with the Department of Environmental Quality and other entities, to develop guidelines for certification that a residential property or building that was previously a methamphetamine manufacturing site has a methamphetamine level that is at or below the post clean up target. In addition, the bill requires a person convicted of manufacturing methamphetamine to pay the cost of the certification. Current law requires the convicted person to pay cleanup costs. ✓ On Sabrina's Place: HB 1 (Comstock) would, among other items, examine current grant funding structures at state agencies for federal and state funds used to support sexual and domestic violence service agencies and review the grant applications, administration, and reporting processes required of local sexual and domestic violence agencies. The bill also provided for recommending a comprehensive and streamlined grant funding process for a more efficient funding structure to best serve the victims of sexual and domestic violence while ensuring compliance with federal requirements a:w; ROANOKE ROANOKE LEGISLATIVE AGENDA : EDUCATION ✓ On Standards of Learning testing: SB 144 (Edwards) and HB 365 (Head) would have required that all revisions to any Standards of Learning assessment are finalized by December 31 of the school year prior to the school year in which the revised assessment is administered • The legislation was moving briskly through the General Assembly until a fiscal impact statement claiming a $12.4 Million fiscal impact was created by the Department of Education at the last minute effectively killing the legislation ✓ On school start date: SB 637 (Smith) would have required the Board of Education to waive the requirement that a local school board set the first day students are required to attend school to be after Labor Day for any local school board that was granted a "good cause" waiver of this requirement for the 2011-2012 school year; the bill passed Senate Education and Health, but was referred to and left in Senate Finance; HB 42 (Habeeb) is similar and failed to report from House Education ✓ On Standards of Learning Reform: HB 93o (Greason) and SB 306 (Deeds) provides that SOL assessments shall not exceed 17 assessments in grades 3 through 8; the bill also requires the Secretary of Education to establish the Standards of Learning Innovation Committee to periodically review the Standards of Learning and assessments _— ..�..+w...`..w.....w.... a....W a .. 1W11111.4 ROANOKE 2014 GENERAL ASSEMBLY. TRANSPORTATION ✓ The General Assembly repealed the hybrid vehicle fee that has been included as part of the 2013 transportation funding bill (HB 2313) • House Bill 2 (Stolle) provides for the development of a prioritization process for projects funded by the Commonwealth Transportation Board; such prioritization shall weight factors such as congestion mitigation, economic development, accessibility, safety, and environmental quality and be applied within each highway construction district ✓ House Bill 733 (Lingamfelter) allows localities to regulate and enforce parking in front of residential mailboxes ✓ Senate Bill 194 (Black) provides that the "date of valuation" of property in an inverse condemnation proceeding is the date determined by the court to be the date the property was taken or damaged. 11161"111"1P I ROANOKE 2014 GENERAL ASSEMBLY: ETHICS ✓ The General Assembly passed a new ethics law (HB 1211, Gilbert and SB 649, Norment) • Establishes the Conflict of Interest and Ethics Advisory Council; will provide advisory opinions • Require disclosure statements of government officials and lobbyists to be filed twice a year (currently once) • Prohibits tangible gifts valued at more than $250 in value • No limit on intangible gifts, but they must be reported • Gifts to dependent family members must be disclosed • Lowers threshold for financial disclosure to $5,000 from $10,000 ROANOKE 2014 GENERAL ASSEMBLY: MENTAL HEALTH • The General Assembly passed what promises to be the first of several new laws to reform the mental health care delivery system (SB 260, Deeds) • Lengthens duration of emergency custody orders from 4 to 8 hours • Lengthens duration of time for a court hearing from the time of a temporary detention orders from 48 hours to 72 hours • DBHDS will establish an acute psychiatric bed registry that provides real time information on the availability of beds in several patient settings • State hospitals with mental health beds will become the hospital of last resort — no one will be released from custody because of a lack of a hospital bed • The bill ensures communications and notification among law enforcement, mental health providers and CSBs PM,. ROANOKE 2014 GENERAL ASSEMBLY: OTHER ISSUES ✓ The General Assembly: • Defeated legislation to move Botetourt, Roanoke city and county and Salem from the VTC's Shenandoah Valley Tourism Region to the Blue Ridge Highlands Region • (Finally) funded the construction of a new General Assembly Building (HB 5001); delivered in 2019 • Passed Sunday hunting on private property with written permission of the landowner (SB 154) • Passed legislation to clarify religious uses for which religious institutions qualify for a real estate tax exemption (HB 156) • Continued to next year legislation relating to municipal net metering which can reduce a municipalities energy costs IMF ROANOKE 2014 GENERAL ASSEMBLY: UNRESOLVED ISSUES Sc FUTURE OPPORTUNITIES • State Budget has not been passed; total impasse at this time • Numerous judicial vacancies remain to be filled • CTB SYIP: 2 key projects — fund Orange Avenue improvements and Valley View interchange extension • Continue progress on passenger rail platform work with DRPT • 1-73 Study provides opportunity to talk about funding the project 5/1/2014 City Council Budget Study FY 2014-2015 ROANOKE. Agenda • Recommended Budget Summary • Budget Study Items: — Council Salary Adjustment • Information: — Arts Endowment — Roanoke Community Garden — Board of Zoning Appeals, Rezoning, Street Alley Advertising Fees • Measures to be Adopted 1 5/1/2014 Recommended Budget Summary • FY 2014-15 Recommended Budget is balanced and meets the priorities established by Council • Recommended Budget Totals- $260,222,000 — Increase of$189,000 or 0.1% — Includes no increase in real estate or other local tax rates — Maintain current levels of core services with limited service enhancements — Includes no base pay increase for employees Budget Study Items 2 5/1/2014 Council Salary Adjustment • Total budget available: $15,055 • Recommendation: — African American Male Studies Program - $9,000 — Budget Contingency - $6,055 • Delay salary adjustment until 7/1/2015 or later Information 3 • 5/1/2014 ' Arts Endowment • $125,000 allocation to a new project account — Release of $125,000 to Endowment contingent upon certification of an equal amount raised by the private sector — Funding allocated to a Special Revenue Fund • $125,000 allocation to Capital Project Contingency — Release of additional amounts contingent upon City Council direction Roanoke Community Garden • Conducts workshops, classes and cultural events • FY 2013 volunteer hours: 2,988 • 8 gardens in place by June 30 • FY 2014 City of Roanoke Participants: 387 • $18,000 total FY 2015 Budget — $10,000 from City of Roanoke — $8,000 in fundraising and grants 4 • 5/1/2014 Board of Zoning Appeals, Rezoning, Street Alley Advertising Fees • Requires amendment of the Zoning Ordinance followed by City Code amendment • Adjustment to be made with future Zoning Ordinance amendments • Revenue and expenditure estimate decreased by $15,000 Other Discussion 5 5/1/2014 ' Budget Adoption Monday, May 12 2:00 p.m. Special Session City Council Chamber Measures to be Adopted • Certification of Funding • Amendments of the City's Fee Compendium • Adoption of annual fund appropriations • Adoption of Pay Plan Ordinance • Approval of Capital Improvement Program • Appropriation for Enterprise Zone • Approval of Annual Update to HUD Consolidated Plan • Approval of CDBG/HOME/ESG Funding Recommendations 6 prie-C, y No. 3 RALEIGH COURT BRANCH LIBRARY Council Presentation 05.o5. zoiy 1114Wwluil FIB. 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I 't .. lif 0 . , ,i .1 ida to\116 V111 P I r1?' { ,tom 1/ .s rip r `LL r 0 Y P U, k.... . f ..,,, . • ,,,... .. , Lz L. i �P t. - +vim , 4 ,1 RALEIGH COURT BRANCH LIBRARY Council Presentation APV*711 ROANOKE HBM WHEREAS, the City of Roanoke is a Bicycle Friendly Community that actively supports bicycling, strives to provide safe accommodations for bicyclists and encourages residents to bike for transportation and recreation; WHEREAS, bicycling and bicycling facilities are an important part of the Roanoke's quality of life and contribute to a healthy, livable environment by easing traffic congestion, improving air quality, and encouraging sustainable transportation behavior; WHEREAS, residents of all ages and physical abilities, engage in bicycling for transportation, recreation, fitness and fun on public streets, greenways, parks and trails; WHEREAS, the healthcare costs of diseases associated with obesity, such as Type II diabetes, heart disease, and some cancers, is estimated to be a staggering $147 billion every year in the United States; WHEREAS,bicycling is an activity that can reduce the onset of chronic disease and reduce childhood obesity, will help create healthier and more active community, and offers independent mobility for many citizens; WHEREAS, promotion of bicycling is compatible with the City's interests and goals related to multi-modal transportation, economic development and recreation; WHEREAS, it is important to raise public awareness of the many benefits of bicycling,to promote bicycle safety, and to encourage bicycle riding;and WHEREAS, May is recognized throughout the United States as Bike Month and provides the opportunity to increase public awareness of bicycling and events that promote the benefits of bicycling such as the Mayor's bike ride, bike-to-work routes, Bike to Work events, road and mountain bike rides and races, police bicycle patrols, designated bicycle routes,on and off road bicycle facilities, the City's Greenways and the trails at Carvins Cove and on Mill Mountain. NOW, THEREFORE, I, David Bowers, Mayor of the City of Roanoke, Virginia, encourage citizens of all ages to experience first hand the joy of riding a bicycle and, do hereby proclaim May 2014,throughout this great six time All-America City,as BIKE MONTH. Given under our hands and the Seal of the City of Roanoke this fifth day of May in the year two thousand and fourteen. ..px. ATyTEEST::M Stephanie M. Moon F eynolds \.. David A.Bowers City Clerk . —..- '_.. Mayor 1 1; t r E�1( 1141 , €` C.�. Y �s= ' _ . AN 10K , reclamation WHEREAS, asthma has reached epidemic proportions in the United States, affecting almost 25 million people, and approximately 8000 children and adults in Roanoke; WHEREAS, the cost of hospitalizations and emergency room visits for asthma in Virginia is over$135 million a year; WHEREAS, asthma is one of the leading causes of childhood hospitalizations, long-term illness, and school absenteeism, accounting for nearly 10.5 million missed school days each year; WHEREAS, research and literature demonstrate that asthma-related hospitalizations and deaths are preventable with public awareness and asthma education to improve the knowledge of Virginians and healthcare professionals;and WHEREAS, the Greater Roanoke Valley Asthma and Air Quality Coalition support asthma management and control, public awareness, and education in order to enable the communities identify and reduce their exposures to environmental triggers in homes, schools, and places of employment so they can decrease asthma episodes and risk of death. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, do hereby proclaim May 2014 throughout this great six time All-America City, as ASTHMA AWARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this fifth day of May in the year two thousand and fourteen. ATTEST. Stephanie McMoo eynolds - David A. Bowers City Clerk Mayor V � _ w Y .iy filitticc of the Mayor CITY OF =', ROANOKE TO tlaffiatiell WHEREAS, the Virginia Cooperative Extension serving the City of Roanoke is part of the nationwide Cooperative Extension System that is a partnership of federal, state and local governments and Virginia Tech and Virginia State University, the state's land-grant universities in Virginia; WHEREAS, the Smith-Lever Act of 1914 established the Cooperative Extension Service, utilizing faculty as Extension Agents, who along with local staff and community-based resources, extend university research and knowledge to local communities;and WHEREAS, the Virginia Cooperative Extension provides a wide range of educational programs in Family and Consumer Sciences; Agriculture and Natural Resources; 4-H Youth Development, as well as food, nutrition, health, and community viability services benefitting more than 42,000 families, 26 schools and hundreds of businesses in the Roanoke Valley, along with related areas of economic and workforce development across Virginia. NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia, encourage residents to take advantage of the programs and educational opportunities that the Virginia Cooperative Extension offers to the community; and do hereby proclaim Monday, May 5 throughout this great, six-time All-America City, as National Cooperative Extension Centennial Month. Given under our hands and the Seal of the City of Roanoke this fifth day of May in the year two thousand and fourteen. ATTEST: Stephanie M. on Rey Ids David A. Bowers City Clerk Mayor G ,I / uv Q/ Rodney Hubbard IN THE COUNCIL OF THE CITY OF'ROANOKE, VIRGINIA, The 5th day of May,2014. No. 39920-050574. A RESOLUTION memorializing Rodney Hubbard, Director of the District 23A Court Service Unit for the Virginia Department of Juvenile Justice for the City of Roanoke following his passing; WHEREAS, the members of Council learned with sorrow of the passing of Mr. Hubbard on Wednesday,January 29,2014; WHEREAS,Mr. Hubbard was a native of Natural Bridge, Virginia, the son of the late Robert E.Hubbard and Nadine C.Hubbard; WHEREAS, Mr. Hubbard was a graduate of Natural Bridge High School and Washington &Lee University; WHEREAS, in 1974,Mr. Hubbard began his career as an Institutional Rehabilitation Counselor with the Virginia Department of Welfare and Institutions (now the Department of Juvenile Justice) holding a number of positions in Lexington, Covington, and Botetourt before coming to Roanoke; WHEREAS, Mr. Hubbard was an active member of the Virginia Juvenile Justice Association(VJJA)and was a former member of the VJJA Board of Directors; WHEREAS,in 1988,Mr. Hubbard received VJJA's Meritorious Award in the Area of Court Services,and in 2003, the Meritorious Award in the Area of Administration; WHEREAS,in 2006,Mr.Hubbard introduced the opening speaker at VJJA's 30th Fall Institute,the first event he attended following a successful open heart transplant; WHEREAS, Mr. Hubbard was an ex-officio member the Board of Youth Support Services for the past 15 years; WHEREAS, Mr. Hubbard was a leading advocate for the Youth Support Services program, and believed and supported this diversion program to restore juvenile offenders to law-abiding and productive members of society; WHEREAS, through Mr. Hubbard's support of Youth Support Services, several hundred young people have been diverted from the court system for shop lifting and other offences; WHEREAS, Mr. Hubbard's belief caring spirit, and support for the services provided by Youth Support Services made a positive difference in the lives of many young people who received the trust and one-on-one counseling offered by Youth Support Services; WHEREAS, throughout his career,Mr.Hubbard served on many civic and community boards, including the advisory board for BB&T Bank, the initial Board of the Rockbridge Area Recreation Organization, the Project Horizon Board, the Chavis House Board for Washington and Lee University,and the School Board for Rockbridge County Public Schools; WHEREAS, Mr. Hubbard was a life-long member of the First Baptist Church of Natural Bridge where he served in numerous capacities and participated in the music ministry for more than 50 years; WHEREAS, Mr. Hubbard was married to his wife, Debbie,for 36 years, a marriage that produced five sons,Scott, Korey, Rob,Aaron, and Ryan, along with five granddaughters and four grandsons; WHEREAS, Mr. Hubbard was a devoted husband, a loving son, a wonderful father and grandfather,and a caring brother and uncle; WHEREAS,Mr. Hubbard had a special gift of molding and shaping young minds and hearts and growing health and productive citizens;and WHEREAS, Mr. Hubbard will be remembered for his soft spoken, direct, no nonsense approach to life and his wise counsel both at home and in the community. THEREFORE,BE IT RESOLVED by the Council of the City of Roanoke as follows: I. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Rodney Hubbard,and extends to his family its sincerest condolences. 2. The City Clerk is directed to forward an attested copy of this resolution to Mr. Hubbard's widow,Debbie Hubbard of Roanoke, Virginia. APPROVED ATTEST: � � �)')� rppgt` � U - - a .' .. Stephanie M.Moon eyno dis,MMC <�.r - - David A. Bowers City Clerk Mayor .. < CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Tax Exemption Request - Community Youth Program at St. John's, Inc. Background: Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of the Community Youth Program at St. John's, Inc. (CYP) for tax exempt status, Council must first conduct a public hearing. Community Youth Program at St. John's, Inc. is a Virginia non-stock, not-for-profit corporation that has applied for tax exemption of personal property in the City located at One Mountain Avenue SW. This request is for a tax exemption for personal property now owned or hereinafter acquired by CYP that is used for its charitable mission. Considerations: The Community Youth Program provides afterschool and summer programming to disadvantaged Roanoke City youth in grades 4 through 8. The mission of CYP is to encourage learning and the development of a positive self-image and to provide a network of support for students in grades 4 through 8 and their families. An exemption from personal property taxes will allow additional funding to be directed towards these efforts. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, May 19, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard. Notice of the public hearing must be advertised at least five (5) days prior to the date of the public hearing. A full report will be included in the May 19, 2014 agenda material for your cons. eration. „at \Christopher P. Morrill City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk nroenokera'80° JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 8, 2014 Crystal Hypes, Secretary Fair Housing Board Roanoke, Virginia Dear Mr. Kleinhenz: This is to advise you that Alesha Allen has qualified as a member of the Fair Housing Board to fill the unexpired term of Helen Muddiman ending March 31, 2016. Sincerely, �t2t..tik� � . L Stephanie M. Moon Reyn s, M 5 City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Alesha Allen, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board to fill the unexpired term of Helen Muddiman ending March 31, 2016, according to the best of my ability. So help me God. i ---Alesha Allen The foregoingyo?th of office was taken, sworn to, and subscribed before me by Alesha Allen this c" day of / N ' 2014. Brenda S. Hamilton, Clerk of the Circuit Court //// / ✓'' r By 41 > / , Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK ° 215 Church Avenue,S.W.,Suite 456 ' _ Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: rlerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 7, 2014 Wayne G. Strickland, Executive Director Roanoke Valley Allegheny Regional Commission P. O. Box 2569 Roanoke, Virginia 24011 Dear Mr. Strickland: This is to advise you that M. Rupert Cutler has qualified as the Non-Elected City representative and Wayne Bowers as the City's Technical Advisor/City Manager's designee of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for three-year terms of office, each, ending March 31, 2017. Sincerely, /412-0-4411--111. n Stephanie M. Moon old MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, M. Rupert Cutler, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Non-Elected City representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office ending March 31, 2017, according to the best of my ability. So help me God. amatla . Rupert Cutler The foregoing oath of office was taken, sworn to, and subscribed before me by M. Rupert Cutler this Ail—day of Jeri 2014. Brenda S. Hamilton Clerk of the Circuit Court By jr,/ .t( . . Clerk I Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Wayne Bowers, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City's Technical Advisor/City Manager's designee of the Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office ending March 31, 2017, according to the best of my ability. So help me God. Wayne Bowers The foregoing oath of office was taken, sworn to, and subscribed before me by Wayne Bowers this �(> day of__ 2014. Brenda S. Hamilton, Clerk of = Circuit Court B avAr /, 'i C erk " "r CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: cicrk@roanokeva•gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk March 19, 2014 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Chris Bryant has qualified as a member of the Parks and Recreation Advisory Board for a term of office ending March 31, 2017. Sincerely, Afri—kjatit)M Stephanie M. Mo eyn , MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Chris Bryant, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31 , 2017, according to the best of my ability. So help me God. adk- Chris Br ant The foregoing oath of office was taken, sworn to, and subscribed before me by Chris 1 Bryant thi /day of ,,0471 2014. Brenda S. Hamilton, Clerk ohe Circuit Court i By7/S : /(// . - r ' Irk ;r CITY OF ROANOKE art OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEHR,CMC Assistant Deputy City Clerk May 7, 2014 Beth Lipes, Interim Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017-2139 Dear Ms. Lipes: This is to advise you that R. Gail Burruss (Community Services board administration designee)to fill the unexpired term of Tim H. Stellar ending June 30, 2015; and Stephen D. Poff(Chief Magistrate)for a three-year term of office ending June 30, 2017, have qualified as City representatives of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, .TYkhi,2€ 41a144, Stephanie M. Moon ReynoHds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, R. Gail Burruss, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City representative of the Court Community Corrections Program Regional Community Criminal Justice Board to fill the unexpired term of Tim H. Steller ending June 30, 2015, according to the best of my ability. So help me God. 1 , R. Gail Burruss The foregoing oath of office was taken, sworn to, and subscribed before me by R. Gail Burruss thisegYilday of 44C/ 2014. Brenda S. Hamilton, Clerk of the Circuit Court By 66 • �yt!a‘d , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephen D. Poff, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative (Chief Magistrate) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three-year term of office ending June 30, 2017, according to the best of my abi '1 S. help me God. Stephen D. Poff The foregoing oath of o�ffi e was taken, sworn to, and subscribed before me by Stephen D. Poff this; of Orr (-- 2014. Brenda S. Hamilton, Clerk of the Circuit Court frfrei- By b Ligarza , Clerk 0 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Amelia Merchant, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Acting Director of Finance for the City of Roanoke, effective May 16, 2014, until such time as a permanent Director of Finance is elected or appointed by City Council, according to the best of my ability. So help me God. `G AMELIA MERCHANT The foregoing oath of office was etake\en, sworn to, and subscribed before me by Amelia Merchant thisjo '/�ay of �!°`.""'" 2014. Brenda S. Hamilton, Clerk of the Circuit Court BygXAL / / , Clerk DRAFT 2014 HUD PROGRAM ANNUAL PLAN City of Roanoke For Public Review & Comment Through May 6, 2014 Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Roanoke receives Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnership Program (HOME) funding from HUD on an Entitlement basis annually. This annual action plan will cover year 5 of the City's current 5 year strategic plan. In this action plan, the City will lay out its intended use for all funding to be received and the impact that funding will have on the City's low- to moderate-income populations. 2. Summarize the objectives and outcomes identified in the Plan The Strategic Plan section of the approved 2010-2015 Consolidated Plan outlines seventeen objectives, organized within five broad priorities, for the use of annual entitlement funds. The 2014-2015 Annual Update distributes over $2.7 million in anticipated new and carry-over CDBG, ESG, and HOME funds, including$25,750 in local funds for HOME match and administrative uses. Ten projects are planned, each of which addresses one or more of seventeen priorities and objectives. The table below indicates the expected distribution of this $2.7 million among four priority areas,along with administration and planning costs: Public Services: $212,262 Planning and Administration: $342,293 Code Enforcement: $150,000 Demolition and Clearance: $75,000 Facilities and Infrastructure: $332,387 Housing Activities: $1,410,413 Homeless Activities: $140,300 Economic Development: $100,000 3. Evaluation of past performance During the past year, the City used the CDBG and HOME assistance received from HUD to address all five of its Consolidated Plan priority areas. In doing so, the City has:--Supported the operation Annual Action Plan 1 2014 OMB Control No:2506-0117(exp.07/31/2015) of a network of facilities that served over XXXX homeless persons and persons with emergency and transitional housing needs-- Demolished or required the demolition of 13 structures that were threats to health and safety-- Provided development and direct subsidies to XXX single- family homes for homeownership-- Paved the way to homeownership for 43 families through down payment and closing cost assistance-- Aided the mobility of XXX individuals with disabilities through ramps, grab bars and other home modifications-- Rehabilitated or repaired nearly XXX additional owner-occupied single-family homes--Supported the work of the Fair Housing Board to raise public awareness about housing rights and remove impediments to fair housing choice-- Enhanced the development of over XXX youth and adults through educational, health, family services and other human services-- Assisted XX neighborhood organizations to undertake beautification, crime prevention, housing, or other projects to benefit residents-- Continued concentration of HUD funds and programs toward West End Target Area, an approved Neighborhood Revitalization Strategy Area (NRSA) as the current focus of resources for neighborhood and community revitalization. The above is not meant to be a complete list of all the activities and results achieved during the prior year, but it is representative of the efforts that were undertaken. It is important to note that, while the City does conduct several activities through its own staff, the City also has many private nonprofit, for-profit and public partners that operate the programs and projects that generate the results. Over two dozen such groups are named on these pages, whose efforts are appreciated by the City and the community. 4. Summary of Citizen Participation Process and consultation process The City of Roanoke held a public meeting on November 14, 2013 to provide citizens and agencies an opportunity to hear from staff on key elements of the 2014-2015 Annual Plan. A public notice was posted in the Roanoke Times and Roanoke Tribune and over 30 letters were mailed to interested parties with an invitation to attend. The staff provided copies of the application packets for the various types of funding (housing and community development, human services, and homeless services/rapid rehousing). Each application was also posted on the city's website and made available through the application period ending January 14, 2014. During the time from the first public meeting until the application deadline, staff met with several agencies to provide consultation and technical assistance to develop proposals. After the staff had received and reviewed the applications for eligibility, citizen committees met to review and rank the proposals. Once the plan had been developed, a second public meeting was held on April 3, 2014 to review the proposed plan for 2014-2015 and to receive comments. Each agency that had Annual Action Plan 2 2014 OMB Control No:2506-0117(exp.07/31/2015) submitted proposals for funding were notified in writing of the level of funding proposed for the annual plan. The proposed plan was submitted to City Council and a public hearing was advertised and held on April 24, 2014. A notice was published in the Roanoke Times to seek comments during a 30-day public comment period from April 7 through May 6, 2014. 5. Summary of public comments No comments were received at the City Council public hearing or during the 30-day public comment period. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments were received at the City Council public hearing or during the 30-day public comment period. 7. Summary While the City continues to experience concentrated poverty, through the intensified effort and concentrated funding in the West End Target Area, the City hopes to bring a blighted neighborhood back from the brink. Annual Action Plan 3 2014 OMB Control No:2506-0117(exp.07/31/2015) PR-05 Lead & Responsible Agencies— 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency ROANOKE CDBG Administrator ROANOKE HUD Community Resources Division HOPWA Administrator HOME Administrator ROANOKE HUD Community Resources Division ESG Administrator ROANOKE HUD Community Resources Division HOPWA-C Administrator Table 1 — Responsible Agencies Narrative (optional) The HUD Community Resources Division of the City of Roanoke's Department of Planning, Building and Development serves as the lead agency for preparing and administration of the Annual Plan. Consolidated Plan Public Contact Information For information regarding the Consolidated Plan or Annual Action Plan, please contact the City of Roanoke's HUD Community Resources Office, 215 Church Avenue, SW, Room 305 North, Roanoke,VA 24011. Annual Action Plan 4 2014 OMB Control No:2506-0117 (exp.07/31/2015) AP-10 Consultation —91.100, 91.200(b), 91.215(1) 1. Introduction The City is committed to consulting with, and performing its work in conjunction with, local organizations that support or are involved with low- to moderate-income populations within the City. These consultations guided the project selection process for all CDBG and HOME funds to be received during this program year. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) The City's public housing provider is the Roanoke Redevelopment and Housing Authority (RRHA). RRHA is the owner and operator of 1,262 units of public housing within the City limits. Roanoke Redevelopment and Housing Authority is the City's Section 8 Housing Choice Voucher (HCV) provider. There are 1,896 current vouchers active in the City of Roanoke, plus 46 vouchers allocated for the mainstream program (for non-elderly disabled individuals) and 24 Shelter plus Care vouchers. This agency has received CDBG funding in the past. The City has worked diligently to ensure coordination for both RRHA and TAP with other service agencies, including the City's Department of Social Services as well as mental health and private service agencies. Through the City's Community Based Prevention Services program run by the Department of Social Services, Social Workers are placed in two of the City's public housing complexes in an effort to prevent families from being referred to Child Protective Services. The City also funds the Aspire Program which assists children from public and assisted housing to encourage graduation from high school. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Homeless and At-risk Annual Action Plan 5 2014 OMB Control No:2506-0117 (exp.07/31/2015) The CoC structure allows for effective coordination of federal, state, local, and private entities serving the homeless or those at risk of becoming homeless. Use of the CoC spending plan tool developed by NAEH has helped the community to identify and coordinate community resources.The CoC receives funds from the following: • HOPWA: all funds are directed through the CHRC •TANF: the community is currently working with the State Homeless Liaison representative to examine using these funds for rapid re-housing projects. •RHY:the community does not receive RHY dollars. •Head Start Program:the local poverty agency receives funds and operates this program. •Philanthropic organizations/foundations: a number of agencies receive funds from these organizations as identified on the community's spending plan. •Other housing and service programs funded through Federal, State or local government resources: the CoC encourages collaborative applications to decrease duplication of services. Homeless Families with Children In addition to prioritizing families for rapid rehousing and space available in the community's permanent supportive housing programs, the Roanoke CoC has several shelter programs that accept families. The Roanoke Rescue Mission Women and Children's program has a 113 bed capacity facility for families which far exceeds the need in our community. In addition, Family Promise of Greater Roanoke has a 12 bed capacity for only families; Safehome Systems has an 18 bed capacity; 2 beds at Trust House and 60 beds at the Salvation Army Turning Point. Unless it is a safety concern, families are housed as a unit. The CoC and the BRICH will further develop this strategy during our annual strategic planning session to be conducted in the spring of 2014. By incorporating the goal and strategy into our plan, specific performance metrics and committee/organization responsibilities will be assigned.This will ensure monitoring and reporting on outcomes during regularly held CoC meetings. Annual Action Plan 6 2014 OMB Control No:2506-0117 (exp.07/31/2015) Unaccompanied Youth Our Homeless School liaisons are key to identifying homeless youth and providing linkages to services.Agencies focus on the family unit in order that children and youth may have a safe, nurturing environment while the family obtains employment and seeks permanent housing. All area shelters will house youth as young as 18. If an unaccompanied minor seeks services, the program works with the Police Department and CPS to identify the parents and place the child in appropriate housing. When the local DSS determines that the parent or guardian lives out of town, they try to contact the parent or other person who is legally responsible for the youth. Trust House makes space available for unaccompanied youth on a temporary basis for all age groups. The Juvenile Court refers young runaways to the variety of non-residential services that are currently available in Roanoke. The City funds placements for runaway youth (who are before the court)to the Lynchburg Group Home system up to 59 days. Homeless Veterans The Roanoke Valley currently has a 15 bed shelter program for homeless male veterans experiencing serious mental illness including substance use disorders. In addition, all area shelters serve veterans regardless of their eligibility for assistance from Dept. of Veterans Affairs, including female veterans. The Roanoke Valley recently received SSVF funds to assist homeless veterans through rapid rehousing, job training and case management. The Salem VAMC employs a Healthcare for Homeless Veterans coordinator who participates actively in the CoC and collaborates with area programs to assist homeless veterans in our area in identifying needed services. The Salem VAMC also has a 70 voucher HUD-VASH program. The regional homeless veterans benefits coordinator is also housed in our CoC area and works with veterans to access needed benefits. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG Annual Action Plan 7 2014 OMB Control No:2506-0117(exp.07/31/2015) funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS ESG program recipients are integrated into the CoC process at the local and state level. On the local level, the City's HUD Community Resources Division coordinates with the CoC chair to report at monthly CoC meetings on the use of ESG funded projects. The CoC planning grant will be utilized to provide monitoring and reporting on a quarterly basis. These projects are prioritized for local ESG funding by the CoC Board. At the state level, all funding requests must be submitted in a community wide application through the CoC. Prior to any program or agency receiving approval or recommendation by the CoC for funding, proposals must be reviewed to ensure they align with CoC and community wide goals. The CoC chair and the executive committee of the CoC establish a monitoring process that includes a thorough review of all programs using HMIS and a state approved project monitoring report. Two community State ESG recipients work closely with the State and CoC on reporting and evaluation of programs. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities 1 Agency/Group/Organization ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY Agency/Group/Organization Type PHA What section of the Plan was addressed by Public Housing Needs Consultation? Annual Action Plan 8 2014 OMB Control No:2506-0117 (exp.07/31/2015) Briefly describe how the The RRHA was consulted as part of the creation of the Plan. RRHA Agency/Group/Organization was consulted. represetatives were invited to meetings for the selection of housing What are the anticipated outcomes of the and community development projects and activities as well as consultation or areas for improved provided guidance on how they could partner with the City to carry coordination? out such housing activities. 2 Agency/Group/Organization HABITAT FOR HUMANITY IN THE ROANOKE VALLEY, INC. Agency/Group/Organization Type Housing What section of the Plan was addressed by Housing Need Assessment Consultation? Briefly describe how the Karen Mason, Executive Director of Habitat for Humanity, was Agency/Group/Organization was consulted. consulted as part of the project selection process. HFHRV has been What are the anticipated outcomes of the consulted about increasing their capacity for performing consultation or areas for improved rehabilitations in the targeted NRSA area and will be increasing their coordination? number of rehabilitations for new homeownership this year. 3 Agency/Group/Organization Roanoke Regional Housing Partnership Agency/Group/Organization Type Housing Regional organization What section of the Plan was addressed by Housing Need Assessment Consultation? Annual Action Plan 9 2014 OMB Control No:2506-0117 (exp.07/31/2015) Briefly describe how the The City works in close coordination with the member agencies of Agency/Group/Organization was consulted. the Roanoke Regional Housing Partnership, made up of Habitat for What are the anticipated outcomes of the Humanity, Total Action Against Poverty, Rebuilding Together consultation or areas for improved Roanoke and Roanoke Redevelopment and Housing Authority. The coordination? RRHP advises on a number of issues related to needs of the target area for use of CDBG and HOME funds. The RRHP submits a single funding request on behalf of its members to address critical needs within the target area, with each agency assuming responsibility for key elements of the coordinated plan. 4 Agency/Group/Organization Roanoke Neighborhood Advocates Agency/Group/Organization Type Civic Leaders Neighborhood Organization What section of the Plan was addressed by LMI Neighborhood Needs Consultation? Briefly describe how the Roanoke Neighborhood Advocates are encouraged to submit Agency/Group/Organization was consulted. projects for Neighborhood Development Grants for eligible LMI What are the anticipated outcomes of the neighborhoods for public infrastructure, public facilities, planning, consultation or areas for improved housing rehabilitation, and other CDBG eligible activities. coordination? Table 2—Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting Other local governments were not consulted. The City of Roanoke is an independent city from Roanoke County and surrounding political Annual Action Plan 10 2014 OMB Control No:2506-0117 (exp.07/31/2015) jurisdictions and programs funded are limited to residents of the City of Roanoke only. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? City of Roanoke - Homeless Both plans have the goal to address and prevent homelessness Continuum of Care Assistance Team in the City of Roanoke. Table 3—Other local / regional /federal planning efforts Narrative (optional) Annual Action Plan 11 2014 OMB Control No:2506-0117(exp.07/31/2015) AP-12 Participation —91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting During the creation of the plan, a thirty day plan comment period was held in accordance with the Citizen Participation Plan as approved by City Council. A public hearing was held in front of the City Council of the City of Roanoke on April 24, 2014. This public hearing was attended by approximately XX persons, none of which offered comments related to the Annual Update. Input from citizens was taken into account during the creation of this plan and affected the types of activities funded and the amounts of funding allocated to each activity. Citizen Participation Outreach Summary of corn Summary of Summary of URL(If Sort Or Mode of Out Target of Out ments not response/atten comments rec applica der reach reach accepted dance eived ble) and reasons Table 4-Citizen Participation Outreach Annual Action Plan 12 2014 OMB Control No:2506-0117 (exp.07/31/2015) Expected Resources AP-15 Expected Resources —91.220(c) (1, 2) Introduction The City of Roanoke receives Federal funding from the Department of Housing and Urban Development (HUD) on an annual, entitlement basis. Funds received come from the Community Devlopment Block Grant (CDBG) Program, the HOME Investment Partnerships Program (HOME), and the Emergency Solutions Grant (ESG) Program. Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative of Annual Program Prior Year Total: Amount Description Funds Allocation: Income: Resources: $ Available $ $ $ Reminder of ConPlan Annual Action Plan 13 2014 OMB Control No:2506-0117 (exp.07/31/2015) CDBG public Acquisition Prior year Admin and resources federal Planning includes Economic reprogrammed Development and carryover Housing funds. Public Improvements Public Services 1,499,196 0 535,000 2,034,196 0 Annual Action Plan 14 2014 OMB Control No:2506-0117 (exp.07/31/2015) HOME public Acquisition Prior year Homebuyer resources federal assistance includes Homeowner reprogrammed rehab and carryover Multifamily funds. rental new construction Multifamily rental rehab New construction for ownership TBRA 427,459 0 157,000 584,459 0 Annual Action Plan 15 2014 OMB Control No:2506-0117 (exp.07/31/2015) ESG public Conversion and rehab for federal transitional housing Financial Assistance Overnight shelter Rapid re- housing (rental assistance) Rental Assistance Services Transitional housing 108,000 0 0 108,000 0 Annual Action Plan 16 2014 OMB Control No:2506-0117 (exp.07/31/2015) General public Admin and Provide Fund - local Planning $25,000 in Homebuyer General Fund assistance monies Housing towards New HOME projects construction to count as for ownership HOME Match. Provide $750 in Genearl Fund monies towards CDBG 25,750 0 0 25,750 0 projects. Priority Table Table 5 - Expected Resources-Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Roanoke will provide up to$25,000 in matching funds for the HOME program. In addition,the City will partner with Habitat for Humanity to provide new homeownership opportunities for low-income households within the West End NRSA which will provide up to $60,000 in matching funds for the HOME program. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the Annual Action Plan 17 2014 OMB Control No:2506-0117(exp.07/31/2015) needs identified in the plan There is no publicly owned land that may be available for use to address needs identified in the plan. Discussion Annual Action Plan 18 2014 OMB Control No:2506-0117 (exp.07/31/2015) Annual Goals and Objectives AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information So En rt Goal Start d Geographic Needs Goal Outcome Or Category Funding Name Year Ye Area Addressed Indicator de ar Down Direct Financial Payment Down 20 CDBG: Assistance to 1 Assistanc 2013 City wide Payment 15 $200,000 Homebuyers:32 e Assistance Households Assisted Program Homeless Person Overnight Shelter:30 Persons Assisted Overnight/Emergency Homeles 20 Homeless Shelter/Transitional 2 2014 Homeless ESG:$140,300 s Services 15 Services Housing Beds added:0 Beds Homelessness Prevention:10 Persons Assisted Annual Action Plan 19 2014 OMB Control No:2506-0117(exp.07/31/20151 Public service activities other than Low/Moderate Income Homeless Housing Benefit:240 Public Non- 20 Public CDBG: Persons Assisted 3 Services 2013 Homeless 14 Services $212,262 Public service activities Funding Special for Low/Moderate Needs Income Housing Benefit:30 Households Assisted WESTEND/MO UNTAIN VIEW NEIGHBORHO Housing Code OD Code Enforcement/Foreclos 20 REVITALIZATIO CDBG: 4 Enforcem 2013 ed Property Care: 14 N STRATEGY $150,000 ent 1433 Household AREA Housing Unit Conservation/ Rehabilitation Area Demoliti 20 Buildings Demolished: 5 2013 Demolition CDBG:$75,000 on 14 7 Buildings CDBG: Program Administrati $293,847 20 6 Administ 2013 on and HOME: 14 ration Planning $42,746 ESG:$3,700 Annual Action Plan 20 2014 OMB Control No:2506-0117(exp.07/31/2015) Rental units WESTEND/MO rehabilitated:25 UNTAIN VIEW Household Housing Rehabilit NEIGHBORHO Housing 20 Affordable CDBG: Unit 8 ation 2013 OD Rehabilitatio 13 Housing $1,210,413 Homeowner Housing Program REVITALIZATIO n Rehabilitated:68 N STRATEGY Household Housing AREA Unit Public W ESTEND/MO Public Public Facility or Facilities UNTAIN VIEW Facilities& Infrastructure and NEIGHBORHO 20 Infrastructur CDBG: Activities other than 9 Infrasturc 2013 OD 14 a $332,387 Low/Moderate Income ture REVITALIZATIO Improveme Housing Benefit:3500 Improve N STRATEGY nts Persons Assisted ments AREA WESTEND/M0 Non- UNTAIN VIEW Commerc Housing Facade NEIGHBORHO ial 20 Communit Commercial CDBG: treatment/business 10 2014 OD Facade 15 y Facade $310,000 building rehabilitation: REVITALIZATIO Program Developme 4 Business N STRATEGY nt AREA Table 6—Goals Summary<TYPE=[text] REPORT_GUID=[9B4786E64DDAC839A8E119613CB7DB46]> Goal Descriptions 1 Goal Name Down Payment Assistance Program Goal Provide CDBG funding for down payment and closing cost assistance for low- to moderate-income first Description time homebuyers. Annual Action Plan 21 2014 OMB Control No:2506-0117 (exp.07/31/2015) 2 Goal Name Homeless Services Goal Provide ESG funding for street outreach, homeless prevention, rapid rehousing, and emergency shelter. Description 3 Goal Name Public Services Funding Goal Provide CDBG funding for four agencies with up to 15% of the annual allocation plus up to 15% of the Description prior year's program income. 4 Goal Name Code Enforcement Goal Provide CDBG funding for Code Enforcement in the City's designated areas. Description 5 Goal Name Demolition Goal Provide CDBG funding for Demolition of blighted or blighting structures in the City of Roanoke. Description 6 Goal Name Program Administration Goal Program Administration for the CDBG, HOME and ESG programs. Description 8 Goal Name Rehabilitation Program Goal Provide CDBG and/or HOME funding for rehabiltiation of both owner-occupied and tenant-occupied Description housing as well as funding for rehabilitation for new homeownership in the City of Roanoke, mostly focused on the West End NRSA. 9 Goal Name Public Facilities and lnfrasturcture Improvements Annual Action Plan 22 2014 OMB Control No:2506-0117(exp.07/31/2015) Goal Provide CDBG funding for construction of or improvements to Roanoke's public facilities and Description infrastructure with a majority of the funding being set aside for an infrastructure project in the West End NRSA to benefit the 13th Street Corridor. 10 Goal Name Commercial Facade Program Goal Provide funding for a commercial facade program in the slummed and blighted 13th Street Corridor to Description ensure longevity and commercial success in the West End NRSA. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): With the use of HOME funding, the City proposes to assist 60 households with housing rehabilitation, and 30 households with down payment and closing cost assistance. Annual Action Plan 23 2014 OMB Control No:2506-0117 (exp.07/31/2015) AP-35 Projects— 91.220(d) Introduction The City proposes to carry out 10 (ten) projects this year. Projects will focus on several key goals as outlined in this plan. Project Name 1 CDBG -Administration -2014 2 CDBG - Down Payment Assistance-2014 3 CDBG - Public Services-2014 4 CDBG -Code Enforcement-2014 5 CDBG - Demolition -2014 6 CDBG & HOME - Housing Rehabilitation -2014 7 CDBG -Commercial Facade- 2014 8 CDBG - Infrastructure and Public Facilities-2014 9 ESG - Homeless Services-2014 Table 7-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Priority needs have been allocated based upon their priority in the Consolidated Plan. The major obstacle to addressing underserved needs is the continual decrease in funding received, not only from HUD by the City, but also by the Continuum of Care and other non-profit entities which serve these populations. Annual Action Plan 24 2014 OMB Control No:2506-0117 (exp.07/31/2015) Projects AP-38 Projects Summary Project Summary Information 1 Project Name CDBG -Administration-2014 Target Area Goals Supported Program Administration Needs Addressed Administration and Planning Funding CDBG: $293,847 HOME: $42,746 Description Administration of the HOME, CDBG, and ESG programs. Target Date 7/31/2015 Estimate the number and N/A for administration activities type of families that will benefit from the proposed activities Location Description Citywide Planned Activities Administration and planning activities. 2 Project Name CDBG - Down Payment Assistance-2014 Target Area Goals Supported Down Payment Assistance Program Annual Action Plan 25 2014 OMB Control No:2506-0117(exp.07/31/2015) Needs Addressed Down Payment Assistance Funding CDBG: $200,000 Description Provide funding for down payment and closing cost assistance with CDBG funds to assist low-to moderate-income families in the City of Roanoke. Target Date 6/30/2015 Estimate the number and Approximately 30 LMI first-time homebuyers will benefit from this activity. type of families that will benefit from the proposed activities Location Description Citywide Planned Activities Down payment and closing cost assistance. 3 Project Name CDBG - Public Services-2014 Target Area Goals Supported Public Services Funding Needs Addressed Public Services Funding CDBG: $212,262 Description Public service funding from CDBG funds provided to Apple Ridge Farms, Children's Trust of the Roanoke Valley, Department of Social Services, and Community Housing Resource Center for carryout of public services activities. Target Date 6/30/2015 Annual Action Plan 26 2014 OMB Control No 2506-0117 (exp.07/31/2015) Estimate the number and 171 indivduals will be assisted through these four activities. type of families that will benefit from the proposed activities Location Description Citywide. Planned Activities Apple Ridge Farms: Aspire Connect: youth servicesChildren's Trust of the Roanoke Valley: Family Advocacy: youth servicesDepartment of Social Services: Community Based Prevention Services: youth servicesCommunity Housing Resource Center: Housing Stabilization for Families in Need: homeless prevention services 4 Project Name CDBG -Code Enforcement- 2014 Target Area WESTEND/MOUNTAIN VIEW NEIGHBORHOOD REVITALIZATION STRATEGY AREA Conservation/Rehabilitation Area Goals Supported Code Enforcement Needs Addressed Code Enforcement Funding CDBG: $150,000 Description Provide CDBG funding for code enforcement activities in the conservation and rehabilitation districts and West End NRSA. Target Date 6/30/2015 Estimate the number and Area benefit type of families that will benefit from the proposed activities Annual Action Plan 27 2014 OMB Control No:2506-0117 (exp.07/31/2015) Location Description Conservation and Rehabilitation districts as well as the West End NRSA. Planned Activities Code Enforcement activities. 5 Project Name CDBG - Demolition -2014 Target Area Goals Supported Demolition Needs Addressed Demolition Funding CDBG: $75,000 Description Demolition of slummed and blighted structures in the City of Roanoke. Target Date 6/30/2015 Estimate the number and Approximately 6 structures will be demolished. type of families that will benefit from the proposed activities Location Description Citywide Planned Activities Demolition and clearance of at least 6 dilapidated structres located in the City of Roanoke. 6 Project Name CDBG & HOME- Housing Rehabilitation -2014 Target Area WESTEND/MOUNTAIN VIEW NEIGHBORHOOD REVITALIZATION STRATEGY AREA Goals Supported Rehabilitation Program Needs Addressed Housing Rehabilitation Funding CDBG: $668,700 HOME: $541,713 Annual Action Plan 28 2014 OMR Control No:2506-0117(exp.07/31/2015) Description Provide both CDBG and HOME funding to support housing rehabilitation activities in the City of Roanoke. These activities will include rehabilitation for owner-occupied and tenant-occupied structures as well as rehabilitation for new homeownership. Target Date 7/31/2015 Estimate the number and 70 houses will be rehabilitated. type of families that will benefit from the proposed activities Location Description Citywide, but with the majority focused in the West End NRSA. Planned Activities Rehabiltiation activities to be conducted by Community Housing Parnters, Total Action for Progress, Rebuilding Together Roanoke, and Southeast Community Rural Assistance Partnership. 7 Project Name CDBG -Commercial Facade-2014 Target Area Goals Supported Commercial Facade Program Needs Addressed Commercial Facade Funding CDBG: $100,000 Description Renovations to be completed on the facades of several commercial buildings in the 13th Street Corridor as part of the West End NRSA activities. Target Date 6/30/2015 Annual Action Plan 29 2014 OMB Control No:2506-0117(exp.07/31/2015) Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 8 Project Name CDBG - Infrastructure and Public Facilities-2014 Target Area WESTEND/MOUNTAIN VIEW NEIGHBORHOOD REVITALIZATION STRATEGY AREA Goals Supported Public Facilities and Infrasturcture Improvements Needs Addressed Public Facilities & Infrastructure Improvements Funding CDBG: $332,387 Description Public facility and infrastructure projects include neighborhood development grants and a large infrastructure project in the 13th Street Corridor for the West End NRSA. Target Date 6/30/2015 Estimate the number and Area activities. type of families that will benefit from the proposed activities Location Description Citywide, with$310,000 being spent on an infrastructure project in the West End NRSA. Planned Activities Infrastructure in the WETA.Belmont Neighborhood: Trash RecepticalsMelrose-Rugby Neighborhood: Gateway Wall ReconstructionMountainview Neighborhood: Solar Trash RecepticalsOld Southwest Neighborhood: Park Improvements and Signage Annual Action Plan 30 2014 OMB Control No:2506-0117 (exp.07/31/2015) 9 Project Name ESG - Homeless Services- 2014 Target Area Goals Supported Homeless Services Needs Addressed Homeless Services Funding ESG: $144,000 Description Homeless services for 2014 ESG funding, including street outreach, homeless prevention, rapid rehousing, and emergency shelter. Target Date 6/30/2015 Estimate the number and At least 50 families will be assisted with this funding. type of families that will benefit from the proposed activities Location Description Citywide. Planned Activities Homeless Assistance Team: Street OutreachCouncil of Community Services: Homeless Prevention and Rapid RehousingFamily Promise of Greater Roanoke: Emergency ShelterTrust House: Emergency Shelter and Homless Prevention Annual Action Plan 31 2014 OMB Control No:2506-0117(exp.07/31/2015) AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration)where assistance will be directed Up to 50%of CDBG and HOME funds allocated to activities this year will benefit households in the West End Target Area. Additionally, 7% will benefit residents in the Conservation and Rehabilitation areas of the City via Code Enforcement activities. Geographic Distribution Target Area Percentage of Funds WESTEND/MOUNTAIN VIEW NEIGHBORHOOD REVITALIZATION STRATEGY AREA 50 Conservation/Rehabilitation Area 7 Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City has a well developed NRSA plan for the West End Target area. This area was designated as a NRSA in 2011 and many activities will be undertaken to improve this overwhelmingly blighted neighborhood. Discussion Affordable Housing AP-55 Affordable Housing—91.220(g) Introduction Several projects this year will be focused on affordable housing activities. These types of activities include homeowner rehabilitation, rental rehabilitation, rehabilitaiton of vacant units for low- income housing creation, and down payment assistance. One Year Goals for the Number of Households to be Supported Annual Action Plan 32 2014 OMB Control No:2506-0117(exp.07/31/2015) One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 0 Special-Needs 0 Total 0 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 70 Acquisition of Existing Units 0 Total 70 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion AP-60 Public Housing— 91.220(h) Introduction The City of Roanoke works in support of the Roanoke Redevelopment and Housing Authority, although CDBG, HOME and ESG funds are not provided to the RRHA directly. The City will continue to support the RRHA through other means. Actions planned during the next year to address the needs to public housing N/A Actions to encourage public housing residents to become more involved in management and participate in homeownership The City will continue to offer its down payment assistance program to all low-income first time Annual Action Plan 33 2014 OMB Control No:2506-0117 (exp.07/31/2015) homebuyers, including those coming from public or subsidized housing. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance N/A Discussion AP-65 Homeless and Other Special Needs Activities— 91.220(i) Introduction The City of Roanoke will provide CDBG funding to the Community Housing Resource Center for homeless prevention. The City has been notified that it will receive ESG funding during the 2014- 2015 program year and plans to expend those funds on street outreach, homeless prevention, homelessness planning, emergency shelter,and rapid rehousing. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Roanoke will participate in the 2014 Homelessness Point in Time Count in partnership with several of the organizations which will receive ESG funding. In addition, funding will be provided to the Community Housing Resource Center to be a central point of contact for the community seeking assistance with housing needs. During this year, the CHRC will have contact with a minimum of 21 households/individuals for assistance. A new program proposed for the 2014-2015 program year will be undertaken by the City's Homeless Assistance Team (HAT) which will focus on street outreach and determination of the needs of unsheltered persons on the street. Addressing the emergency shelter and transitional housing needs of homeless persons ESG funding will be provided to Family Promise of Greater Roaonke and Trust House to provide emergency shelter services to homeless individuals from the City. No transitional housing funding is available for use by City subgrantees, however many subgrantees have applied for state of Annual Action Plan 34 2014 OMB Control No:2506-0117(exp.07/31/2015) Virginia transitional shelter funds. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again All rapid re-housing services in the community are coordinated centrally through the Community Housing Resource Center (CHRC). Currently, CHRC staff follow up via telephone with families that have exited the program to monitor returns to homelessness. Households are contacted twelve months after program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission—the largest shelter provider in the Continuum—to incorporate the Rescue Mission programs in the HMIS. Once the CoC begins collecting more complete shelter data, the community will establish a process for tracking returns to homelessness through the HMIS. To minimize recidivism, the CHRC provides service coordination and case management services to ensure stability for rapidly re-housed families. Multiple shelter providers have dedicated housing stability staff that work with the CHRC and follow re-housed families for a period of twelve months to provide on-going stabilization services. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The City will again provide CDBG funding for homeless prevention activities to the Community Housing Resource Center (CHRC). CHRC will provide assistance to 21 families. In addition, with the use of ESG funding, the Council of Community Services will provide homeless prevention activities. Annual Action Plan 35 2014 OMB Control No:2506-0117 (exp.07/31/2015) Discussion One year goals for the number of households to be provided housing through the use of HOPWA for: Short-term rent, mortgage, and utility assistance to prevent homelessness of the individual or family Tenant-based rental assistance Units provided in housing facilities (transitional or permanent) that are being developed, leased, or operated Units provided in transitional short-term housing facilities developed, leased, or operated with HOPWA funds Total AP-75 Barriers to affordable housing — 91.220(j) Introduction The City of Roanoke has made every attempt possible to remove barriers to affordable housing, however; due to the historic nature of many of our most affordable neighborhoods, some barriers remain. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The HUD Community Resources Division continues to work closely with the Planning, Building and Development department to review policies and procedures surrounding zoning ordinances, and historic designation which may hinder the ability of low- to moderate-income households to live within the City, especially in the most affordable neighborhoods. The HUD Community Resources Division also plans to continue work in the West End Target Area which will require the City to do the historic and environmental reviews and get clearance for low- to moderate-income households, thereby easing their transition into homeownership or for rehabilitation in this NRSA. In addition, the City is partnering with the State of Virginia Department of Historic Resources (VDHR) to provide a Programmatic Agreement whereby the city would be able to Annual Action Plan 36 2014 OMB Control No:2506-0117 (exp.07/31/2015) approve certain actions on historic properties without state approval. This will significantly cut the time that it takes to get approval, thereby allowing affordable development to take place much more quickly which saves time and money. Discussion AP-85 Other Actions — 91.220(k) Introduction Actions planned to address obstacles to meeting underserved needs While there are many needs that exist in the City, only a limited number of these needs can be addressed with the CDBG, ESG, and HOME funding provided to the City through HUD. The City continues to seek out and apply for additional funding opportunities to address underserved needs, including for the remediation of lead based paint, to affirmatively furthering fair housing, and for public housing and neighborhood improvements. Actions planned to foster and maintain affordable housing The City continues to provide CDBG and HOME funding for the creation of affordable housing opportunities, including rehabilitation for new homeownership and down payment assistance. These activities will remain affordable for the specified affordability period and the programs operate on a recapture basis with no interest. Actions planned to reduce lead-based paint hazards The City will continue to test all required homes for lead based paint utilizing a licensed lead based paint risk assessor. The City's Lead Safe Roanoke department will continue to provide lead based paint rehabilitation in homes that are not eligible for CDBG or HOME rehabilitation. Actions planned to reduce the number of poverty-level families The City of Roanoke will provide funding for several public services this year. These activities will encourage self sufficiency and will provide support for low-income and poverty level households in order to increase their wage earning ability. Actions planned to develop institutional structure City staff continues to seek out and participate in training and learning opportunities, including in person, hands on training, webinars, and written courses. Specifically, staff will participate in courses or webinars regarding the following topics: IDIS; Environmental Review; ECon Planning Annual Action Plan 37 2014 OMB Control No:2506-0117 (exp.07/31/2015) Suite; HOME administration and regulations; etc. Staff also continually seeks out other opportunities to better help the lowest-income citizens in the City by partnering with other organizations to combine services and provide training and technical assistance when necessary. Actions planned to enhance coordination between public and private housing and social service agencies The City continues to participate in the Roanoke Regional Housing Network (RRHN), a network of housing agencies serving low- and moderate-income households within the region. In addition, the City will continue to participate in the Stakeholders of the West End Target Area (SWETA), a collection of neighborhood groups and public and private agencies to better manage the West End NRSA projects. The City will provide CDBG, ESG, and HOME funding this year to many different agencies including Habitat for Humanity, Department of Social Services, Total Action for Progress,etc. in carrying out those projects which benefit low-income residents. Discussion Program Specific Requirements AP-90 Program Specific Requirements—91.220(1)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 Annual Action Plan 38 2014 OMB Control No:2506-0117(exp.07/31/2015) 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1.The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 75.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: N/A 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: The City of Roanoke will use the Recapture method in all HOME homeownership and homebuyer activities. Recapture will be required during the HOME mandated period of affordability. Recapture can be used as long as there is Direct HOME subsidy to the homebuyer. The direct subsidy includes down payment, closing costs, or other HOME assistance provided directly to the Annual Action Plan 39 2014 OMB Control No:2506-0117 (exp.07/31/2015) homebuyer. In addition, direct subsidy includes any assistance that reduced the purchase price from fair market value to an affordable price. If HOME funds are used for the cost of developing a property and the unit is sold below fair market value the difference between the fair market value and the purchase price is considered to be Direct HOME subsidy. Net proceeds are defined as the sales price minus loan repayments superior to the HOME loan and closing costs. If there are no net proceeds then no repayment is required. If the homebuyer transfers the property either voluntarily or involuntarily during the period of affordability, the City will recover, from available net proceeds, all or a portion of the HOME assistance to the homebuyers. The property must be maintained as the owner's principal residence for a minimum of 9 months out of each year during the period of affordability. Provisions regarding principal residency and enforcement of these recapture provisions will be provided for in a deed of trust and promissory note. The City of Roanoke will attempt to recapture the Entire Direct HOME Subsidy amount first out of Net Proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net Proceeds Model for the remaining amount for all new homeownership and homebuyer activities. The City will recapture the entire amount of the direct HOME subsidy provided to the homebuyer before the homebuyer receives a return. The City's recapture amount is limited to the net proceeds available from the sale. Once the full amount of the HOME subsidy has been repaid from net proceeds, any remaining amount must be shared between the City and the Homeowner, based on the percentage of funds provided to the project by the City and Homeowner. The amount of the Homeowner's investment will be provided to the homeowner prior to the City and homeowner sharing in the net proceeds. The homeowner's investment is defined as any amount of down payment provided by the homeowner at closing as well as the value of any capital improvements as determined by an appraisal. This amount will be repaid from the remaining Net Proceeds prior to the sharing of net proceeds by both parties. At the end of the affordability period, no funds will be recaptured and no monies will be due the City from any HOME invested transaction. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: The City of Roanoke will use the Recapture method in all HOME homeownership and homebuyer activities. Recapture will be required during the HOME mandated period of affordability. Recapture can be used as long as there is Direct HOME subsidy to the homebuyer. The direct Annual Action Plan 40 2014 OMB Control No:2506-0117(exp.07/31/2015) subsidy includes down payment, closing costs, or other HOME assistance provided directly to the homebuyer. In addition, direct subsidy includes any assistance that reduced the purchase price from fair market value to an affordable price. If HOME funds are used for the cost of developing a property and the unit is sold below fair market value the difference between the fair market value and the purchase price is considered to be Direct HOME subsidy. Net proceeds are defined as the sales price minus loan repayments superior to the HOME loan and closing costs. If there are no net proceeds then no repayment is required. If the homebuyer transfers the property either voluntarily or involuntarily during the period of affordability, the City will recover, from available net proceeds, all or a portion of the HOME assistance to the homebuyers. The property must be maintained as the owner's principal residence a minimum of 9 months out of each year during the period of affordability. Provisions regarding principal residency and enforcement of these recapture provisions will be provided for in a deed of trust and promissory note. The City of Roanoke will attempt to recapture the Entire Direct HOME Subsidy amount first out of Net Proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net Proceeds Model for the remaining amount for all new homeownership and homebuyer activities. The City will recapture the entire amount of the direct HOME subsidy provided to the homebuyer before the homebuyer receives a return. The City's recapture amount is limited to the net proceeds available from the sale. Once the full amount of the HOME subsidy has been repaid from net proceeds, any remaining amount must be shared between the City and the Homeowner, based on the percentage of funds provided to the project by the City and Homeowner. The amount of the Homeowner's investment will be provided to the homeowner prior to the City and homeowner sharing in the net proceeds. The homeowner's investment is defined as any amount of down payment provided by the homeowner at closing as well as the value of any capital improvements as determined by an appraisal. This amount will be repaid from the remaining Net Proceeds prior to the sharing of net proceeds by both parties. At the end of the affordability period, no funds will be recaptured and no monies will be due the City from any HOME invested transaction. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The City will not refinance existing debt secured by multifamily housing. Annual Action Plan 41 2014 OMB Control No:2506-0117 (exp.07/31/2015) Emergency Solutions Grant (ESG) Reference 91.220(1)(4) 1. Include written standards for providing ESG assistance (may include as attachment) The following standards, policies and procedures are used for providing ESG assistance. These standards, policies and procedures will be reviewed and modified by the Continuum of Care during the next 12 months. Clients seeking housing assistance services through the Community Housing Resource Center must meet all of the following program guidelines and eligibility requirements to qualify for services. Program Guidelines: • ESG program participants must have an initial consultation with a CHRC staff member. • Program participants must meet the HUD definition of"at-risk" status of becoming homeless (see CHRC staff member for clarification on "at-risk" status). • Participants must have no other existing sources of support, financial resources or other appropriate housing options. • Households must meet the following income requirements - at or below 30%of the Area Medium Income (AMI)—based on household size: 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons $13,200 $15,100 $17,000 $18,850 $20,400 $21,900 $23,400 $24,900 • Participants cannot currently reside in public housing or be receiving a housing subsidy voucher. • Participants cannot be receiving assistance from another source for the same time period that ESG assistance is being provided. Assistance includes all local, State and Federal sources. • ESG funds cannot be used to assist clients in a mortgage situation. • Households are only eligible to receive ESG homelessness prevention assistance once per year. Annual Action Plan 42 2014 OMB Control No:2506-0117(exp.07/31/2015) • All outstanding verifications and other program documentation must be returned to CHRC staff within seven (7) business days of intake date. It is the client's responsibility to ensure landlord documentation is returned to CHRC staff. • Housing units must pass all necessary inspections within seven (7) business days from date of intake. • Households must have an income at least equal to the household's monthly rent. • ESG funding can be used to provide a maximum of three (3) months in rental arrears. Current and future rental payments can be made; however,total months of coverage cannot exceed three (3) months. • Eligibility for ESG assistance is limited to U.S. citizens and applicants who have eligible immigration status. All members of the household seeking assistance must meet this requirement. • Participants must have a written legal lease in place with landlord. • Participants cannot have liquid assets in excess of$500. • ESG funds cannot be used to pay court costs or damages to property. Payment of reasonable late fees can be made. • Payments will not be made for properties owned by Council of Community Services Board members, staff or in any other situation where a conflict of interest may exist. Grievance Procedure: Program participants must meet all program guidelines to qualify for services. Any false information provided by program participants will result in a denial of assistance. A denial letter stating the reason for service denial and detailing the grievance process will be sent to all households completing the initial consultation with a CHRC intake worker and determined ineligible. Program participants receiving the notification of service denial have the right to appeal this decision within ten (10) business days from date denial notification. Appeals must be submitted, in writing, to the Community Housing Resource Center Director at 339 Salem Avenue, Roanoke, VA 24016. Appeals will be heard by the CHRC Director if the denial decision was made Annual Action Plan 43 2014 OMB Control No:2506-0117(exp.07/31/2015) by a CHRC intake worker. The Council of Community Services' Vice President of Planning and Consultation will hear appeals for services denied by the CHRC Director. 2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. Our CoC has implemented a centralized coordinated assessment model, Central Intake-One Door (CI). CI is easily accessible, located in the downtown Roanoke area adjacent to majority of our providers. Barriers to access have been diminished in the rural CoC geographical area with the "no wrong door" approach through collaboration with providers. HMIS intake and an assessment of the housing crisis are conducted with each household.The assessment determines appropriate referrals for housing stability to include homeless prevention, shelter diversion, and shelter placement. The assessment includes a scoring mechanism that places households into categories based on their barrier levels and needs.The chronically homeless are prioritized in all PSH projects. Households scoring lower on the barriers assessment are triaged in shelter and referred to rapid re-housing programs. The coordinated assessment system also screens for veterans that may qualify for veteran-specific services. 3. Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations). The City of Roanoke uses a Community-Based Application Review Process. In November of each year, the City's HUD Community Resources Division holds a public meeting to review anticipated HUD resources and estimated funds available for economic development, homeless services/prevention, housing development, human development and neighborhood development activities. The application process and timeline are reviewed for each category of funding including funds available for ESG. Applications are distributed at the November meeting. Applications are also available through the City's website or the offices of the Division of HUD Community Resources. Applications are generally due to the City in early January and are Annual Action Plan 44 2014 OMB Control No:2506-0117(exp.07/31/2015) distributed to advisory review committees for evaluation and funding recommendations. Individuals from the community represent at least a majority of the members of each committee. The City currently uses three committees,one for: • Human services activities; • Homeless shelters and homelessness prevention activities; and • Housing, neighborhood and economic development activities. The Roanoke Valley Alleghany Regional Advisory Council on Homelessness serves as the review committee for homeless shelters and prevention activities. It is the lead entity for the Ten-Year Plan to End Homelessness and the Blue Ridge Continuum of Care planning process. The Roanoke Valley Alleghany Regional Advisory Council on Homelessness also facilitates and coordinates the community's efforts to prevent, treat, and end homelessness. The Advisory Council includes a spectrum of decision-makers who have the ability to promote and implement the CoC strategy. It consists of 20 members drawn from the general public (including one formerly homeless person), local governments, mental health programs, state and federal programs, non-profit organizations, businesses, and colleges/universities throughout the region. The Advisory Council manages and coordinates the planning process for researching, writing, approving, and submitting the Blue Ridge CoC strategy each year; and monitors strategic accomplishments and ongoing revisions. In March of each year, recommendations from the committees are combined into a budget package that is presented for the City Manager's consideration prior to a 30-day public review. After public comments are obtained, the recommendations, budget package and citizen comments with responses are sent to City Council for approval. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.4O5(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG. The City of Roanoke meets the requirements of homeless participation. The Roanoke Valley Alleghany Regional Advisory Council on Homelessness and the Continuum of Care currently have Annual Action Plan 45 2014 OMB Control No:2506-0117 (exp.07/31/2015) a homeless individual that participates at monthly meetings. 5. Describe performance standards for evaluating ESG. The following performance standards are used for evaluating ESG activities including street outreach, HMIS, emergency and transitional housing, homeless prevention and rapid re-housing and apply to HUD's objectives of accessibility/availability, suitable living environment and economic opportunity. These standards will be expanded by the CoC over the next 12 months. Category Performance Standard Street Outreach By providing outreach and engagement activities, 100% of those seeking assistance will be referred to appropriate services and gain access/availability to decent housing and/or a suitable living environment and/or economic opportunity. HMIS 1. By providing electronic information management services (HMIS), 99% of overnight shelters will have access to accurate service information and client data to gain access/availability and achieve sustainability and improve affordability of decent housing, suitable living environments and economic opportunity. 2. By providing electronic information management services (HMIS) 90% of HUD-funded shelter beds will be Annual Action Plan 46 2014 OMB Control No:2506-0117 (exp.07/31/2015) utilized throughout the year by participating agencies, creating access/availability to a suitable living environment. Homeless Prevention By providing financial assistance, at least 60% of all eligible individuals and families will remain in permanent housing and achieve sustainability of decent housing and a suitable living environment Rapid Re-housing By providing financial assistance, at least 60% of all eligible individuals and families will move to appropriate permanent housing and gain access/availability to decent housing and a suitable living Emergency and Transitional Living By providing quality case management, at least 65% of all shelter program participants will move to permanent housing and gain access/availability to decent housing and a suitable living environment. Discussion Annual Action Plan 47 2014 OMB Control No:2506-0117 (exp.07/31/2015) The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times Keith Holland CITY OF ROANOKE- PLANNING 215 Church Ave SW Room 305 Roanoke VA 24011 • Reference: 10540853 13599882 State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virg jp�iaL Sworn & subscribed before me this I rr1ay of May 2014. Witness my hand and official seal. �UY ` -' / '/( 6frthLting- Notary Public OcENHE/M �. PUBLISHED ON: 04/25 � ••• ••S9% _2: NB°G ';is 64 F' PEG 60901 : = CCA45 TOTAL COST: 1237.41%0 •. FILED ON: 5/19/2014 -.742,1•.:,*. � � „"` Authorized akAs y Signature: , Billing Services Representative NOTICE OF PUBLIC HEARING - CITY OF ROANOKE RECOMMENDED 2014-2015 HUD FUNDS BUDGET AND ANNUAL UPDATE Pursuant to 24 CFR 91.105,notice is hereby given that on Monday,May 5,2014,at 2:00 p.m.,or as soon thereafter as the matter may be heard,the City Council of Roanoke,Virginia,will meet in the City Council Chambers,4th Floor Noel C.Taylor Municipal Building,215 Church Avenue,S.W., Roanoke,Virginia,for the purpose of holding a public hearing on the City's Recommended 2014- 2015 HUD Funds Budget. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the recommended budget within such reasonable time limits as shall be established by City Council. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. Complete copies of the Proposed 2014-2015 Annual Update of the 2010-2015 Consolidated Plan,which includes the recommended 2014-2015 HUD Funds Budget, are available for public inspection beginning Monday,April 7,2014,at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building,215 Church Avenue S.W.,Roanoke VA 24011 and the HUD Community Resources Division Office,Room 305 North,Noel C.Taylor Municipal Building,215 Church Avenue, S.W., Roanoke VA 24011; and the Roanoke Redevelopment and Housing Authority,2624 Salem Turnpike,N.W, Roanoke VA 24017. The Annual Update is also available on the City's website at www.roanokeva.gov. Written comments will be accepted through Tuesday,-May 6,2014 by 5:00 pm EDT at the HUD Community Resources Division, Room 305 North, Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke VA 24011 or email to Keith.Holland @roanokeva.gov. The Recommended 2014-2015 HUD Funds Budget is as follows: REVENUE ESTIMATES: CDBG 2014-2015 Entitlement Grant $1,553,163 CDBG Prior Year Carry-over and Program Income 535,000 HOME 2014-2015 Entitlement Grant 485,469 HOME Prior Year Carry-over Program Income 157,000 ESG 2014-2015 Entitlement Grant 128,203 TOTAL HUD ESTIMATED REVENUE $2,858,835 RECOMMENDED MIPENDINRES: Housing Development $1,732,589 Neighborhood Development 332,387 Economic Development 100,000 Human Services 221,262 Homeless Assistance 128,203 Planning and Administration 344,394 TOTAL RECOMMENDED EXPENDITURES $2,858,835 All who desire to speak at the public hearing should contact the City Clerk's office at(540)853- 2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00,noon EDT on Friday,May 2,2014. For further information about the meeting or to comment on or inquire about the Recommended 2014-2015 HUD Funds Budget,contact the HUD Community Rene rtes Division at(540)853-6404. Given under my hand this 22nd day of April 2014. Stephanie M.Moon,City Clerk. Vti r NOTICE OF PUBLIC HEARING CITY OF ROANOKE RECOMMENDED 2014-2015 HUD FUNDS BUDGET Pursuant to 24 CFR 91.105, notice is hereby given that on Monday, May 5, 2014, at 2:00 p.m., or as soon thereafter as the matter may be heard, the Council of the City of Roanoke, Virginia, will meet in the City Council Chamber, 4th Floor Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing on the City's Recommended 2014-2015 HUD Funds Budget. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the recommended budget within such reasonable time limits as shall be established by City Council. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. Complete copies of the Proposed 2014-2015 Annual Update of the 2010-2015 Consolidated Plan, which includes the recommended 2014-2015 HUD Funds Budget, were made available for public inspection beginning Monday, April 7, 2014, at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke VA 24011 and the HUD Community Resources Division Office,Room 305 North,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke VA 24011; and the Roanoke Redevelopment and Housing Authority,2624 Salem Turnpike,N.W, Roanoke VA 24017. The Annual Update is also available on the City's website at www.roanokeva.gov. Written comments will be accepted through Tuesday,May 6,2014 by 5:00 pm EDT at the HUD Community Resources Division,Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke VA 24011 or email to Keith.Holland@roanokeva.gov. The Recommended 2014-2015 HUD Funds Budget is as follows: REVENUE ESTIMATES: CDBG 2014-2015 Entitlement Grant $1,553,163 CDBG Prior Year Carry-over and Program Income 535,000 HOME 2014-2015 Entitlement Grant 485,469 HOME Prior Year Carry-over and Program Income 157,000 ESG 2014-2015 Entitlement Grant 128,203 TOTAL HUD ESTIMATED REVENUE $2,858,835 RECOMMENDED EXPENDITURES: Housing Development $1,732,589 Neighborhood Development 332,387 Economic Development 100,000 Human Services 221,262 Homeless Assistance 128,203 Planning and Administration 344,394 TOTAL RECOMMENDED EXPENDITURES $2,858,835 All who desire to speak at the public hearing should contact the City Clerk's office at (540) 853-2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Friday,May 2,2014. For further information about the meeting or to comment on or inquire about the Recommended 2014-2015 HUD Funds Budget, contact the HUD Community Resources Division at(540) 853-6404. Given under my hand this 22ndlay of April 2014. Stephanie M. Moon, City Clerk • NOTE TO ROANOKE TIMES: Please publish this notice in the Roanoke Times for one day, Friday, April 25, 2014. Publish in full, block style. This notice may not appear in that portion of the newspaper reserved for legal notices and classified advertisements. For questions regarding this notice contact Keith Holland, Department of Planning, Building and Development, 853-6404. Send publisher's affidavit to: Stephanie M. Moon, City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 -1536 Send bill to: Keith Holland Dept. of Planning, Building and Development HUD Community Resources Division Room 305 North, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 -1536 So , HUD BUDGET PUBLIC HEARING COMMENTS MAY 5, 2014 *Blue Ridge Independent Living Center has been providing services to City of Roanoke citizens with disabilities and the community since 1989. We will be celebrating our 25th anniversary later this year. *BRILC is unique in that we serve people with all types of disabilities, 51%of our Board of Directors must be people with disabilities, and the majority of staff also has disabilities. *The Empowering Individuals with Disabilities (EID) project is critical for the City's citizens that have disabilities because of the additional services provided to this disenfranchised population. The individuals that we serve are some of the City's poorest. 65%of the individuals we assisted over the last 5 years were either extremely-low or very-low income. *Funding BRILC's EID program also addresses HUD's Notice: CPD-08-05 dated May 2, 2008 because our program helps the City to "respond to the challenges raised by Olmstead v. L.C., the New Freedom Initiative, and Executive Order 13217." The notice clearly states that recipient jurisdictions should work with their local Independent Living Center in implementing the goals of the new Freedom Initiative. Among other activities, the notice specifically states that CDBG funds can be used to provide for eligible activities and that one of those activities is "rehabilitation of housing units to increase accessibility for persons with disabilities." *The home modifications provided through the EID program are only one service of the range of services BRILC provides to these individuals. In addition to ramps, railings, or grab bars, the individuals we assist are in need of a variety of supportive services to remain independent and in their own homes. When we get a request for a home modification, we go to the individual's home to do an intake. Most times the person not only needs home modifications but other services in order to remain in their own home. BRILC assists the individual to obtain personal care if needed, Meals on Wheels, food pantry locations, referrals for nutritional supplements, information about transportation, how to secure a low cost phone and service, how to secure a personal emergency response system, or some of the other services we are aware of. In a 1 nutshell, BRILC provides individuals who either have a disability or are seniors or both with the information they need to locate all of the things that we take for granted and that assist us to live independently. *The people that we assist are individuals that need assistance to navigate a very complex and fragmented service delivery system. The best way for me to explain what we do is to provide you with an example of one of the individuals that we assisted. *We received a call from a lady in Roanoke City whose mother was released from a rehabilitation center with no services in place. The daughter needed a ramp at the home for her mother to be able to safely enter and exit the home. Through our Loan Program, we were able to lend her a portable ramp until a permanent one could be built. Since that initial contact, BRILC assisted the individual to secure personal care, equipment, adult diapers, and physical and occupational therapy. BRILC also delivered a quantity of adult diapers until regular delivery could begin. The daughter was overwhelmed and did not know where to turn for the assistance that her mother and the family needed. The daughter's first contact with BRILC for a ramp led to all of these services being put in place. *We were advised that one of the reasons we were not recommended for FY 15 funding is because we have FY 14 funds that we are just now beginning to use. That is correct, however, out of the $84,948 available for projects, we have requests for 16 home modification projects totaling $53,184. This leaves us with a total of$31,764 to spend. If we receive requests for home modifications at the rate that we have been receiving referrals, it is doubtful that these funds will be available after July 30'2014. We will apply for FY 16 funds in January 2015 but historically we don't have a signed agreement until the following October even though the funds might be available July 1. This means that we will not have any funds for home modifications until at least October 2015. This is not acceptable. *We recognize that there are two other programs that have been recommended for funding for owner-occupied rehab. We are aware of these programs and make referrals as appropriate. However, there is no point in building a ramp, doing bathroom modifications or installing grab bars if the person does not have the other services they need to remain in their own home. 2 BRILC's EID program is the only one that can provide the level of assistance needed to assist individuals with disabilities to remain independent. *Thank you for allowing us to comment. We respectfully request that you reconsider and fund BRILC's EID program. Submitted by Charles A. Harlow, Chair, Blue Ridge Independent Living Center 3 ` c ice i.r 4uni c !..0 ._ e L 2i ff: •_ 2:g Ch,.rcn A∎anu Si,koocJ jo;'J),,t ■ ICE: Rear:Le,"irgmia A 74Gr. _ 1.�, f�0 i\L I 54-3.853.568 Fax s(iO G53.6597 March 27,2014 • Ms. Karen Michalski-Karney Blue Ridge Independent Living Center 1502B Williamson Rd. NE Roanoke,VA 24012 Re: Funding Applications for 2014-15 HUD Annual Plan Dear Ms Michalski-Karney: Thank you for your application to the City of Roanoke for entitlement funds from the US Department of Housing and Urban Development for the 2014-15 Annual Plan. We received 37 proposals totaling $4,645,205. While many were deserving of support, our funding levels required that we make careful review of all proposals and prioritize which programs and services best fit our objectives and address the most urgent community and human needs. All proposals were reviewed by city staff and a citizen review committee to help determine each program's merit and eligibility for funding. I regret to inform you that the Empowering Individuals with Disabilities Program from Blue Ridge Independent Living Center was not recommended for funding for FY 2014-15. A public meeting will be held on Thursday April 3 at 6:00 p.m. in the Council Chambers of the Noel C. Taylor Municipal Building to receive public comments related to the 2014-15 Annual Plan. Comments will be made part of the plan and submitted to City Council for consideration during the City budget process. You may attend this meeting to make comment on the Annual Plan or submit written comments to me via direct mail or email prior to May 2, 2014. Sincerely, Keith L. Holland HUD Community Resources Administrator keith.hoiland\a@,roanokeva.gov J q. - Blue Ridge Independent Living Center --Disability Rights and Resources f 1502B Williamson Road, NE * Roanoke,Virginia 24012-5100 r^ Karen Michalski-Karney, Executive Director April 3,2014 Mr. Keith L. Holland HUD Community Resources Administrator Planning,Building and Development 215 Church Ave., S.W.,Room 305 North Roanoke,VA 24011 Dear Keith: We are in receipt of your letter dated March 27 informing us that BRILC's Empowering Individuals with Disabilities Program was not recommended for any funding for FY 2014-15. To say the least,we are shocked and dismayed at this decision. You might remember that just a few months ago,you were extolling our project as one of the city's best. We understand that the committee had some concerns about our FY 12/13 CDBG allocation. As we informed the committee, we did not receive our signed agreement until December 14 even though the agreement was dated July 1,2012 through June 30, 2013. BRILC's policy is not to spend funds until we have a fully executed agreement. Due to the fact that approvals from Richmond for projects took considerably longer than they had in the past, and the fact that we had to follow up with your office several times to determine if approvals had been received,we were forced to request several extensions. In addition to the longer length of time for approvals,this winter also proved challenging. It is extremely difficult to build ramps in snow, ice and rain. We had to ask for an extension until the end of March in order to complete all of our FY 12/13 projects. Please note that we have submitted our final billing showing that all of the funds awarded in FY 12/13 have been expended. We looked back at our performance over the past five years of our EID program to ensure that we had met all of the goals we had planned to complete and developed the attached chart. You will notice that even though we only received a portion of the funds that we requested each of the last five years, we were able to serve more than the number of individuals we had planned to serve if we received the full amount of CDBG funds requested. You will also notice from the chart that out of the 164 individuals served during the last five years,almost 65%of the individuals were either in the extremely-low or very-low income bracket Individuals with disabilities continue to be some of the most disenfranchised in the City of Roanoke due primarily to the level of poverty in which they live. As you are aware, BRILC's EID program is the only program that receives funding specifically to assist City of Roanoke citizens with disabilities. We are disturbed to think that City of Roanoke homeowners 540-342-1231 (ViTTY) * 540-342-9505 (FAX) * 866-244-0740 (TOLL FREE) www.brilc.org Mr. Keith Holland April 3,2014 Page 2 with disabilities will have no resources to tap into to be able to enter and exit their homes safely and independently in case of an emergency such as a fire. In addition to constructing ramps and installing handicapped accessible commodes,other projects that we completed include widening doors so that an individual that uses a wheelchair or walker can move throughout their home. We have also installed grab bars and roll-in showers so that individuals can bathe safely; railings so that they can walk down their steps safely; and repaired front walks and steps to ensure safety around their home. All of these home modifications help keep individuals with disabilities safe and reduce the number of calls to EMT services due to falls. Additional value-added services provided by BRILC to the participants of the EID program include informing individuals with disabilities about other services that they might be entitled to such as: personal assistance services through one of the programs offered by the Commonwealth,employment services, Meals on Wheels offered through the Local Office on Aging, free phones that are provided by the Federal government, support groups, independent living skills training,assistance with purchasing prescriptions, and utility assistance.These are only a few of the services BRILC provides to citizens with disabilities living in Roanoke City,enhancing their lives and encouraging economic independence as well as physical independence to move within their homes and into the community at large. We recognize that the City's Target Area is the West End. Unfortunately,City of Roanoke citizens with disabilities live throughout the City so we are not able to specifically target the West End. However, some of the individuals that we serve do live in the West End. We are asking that our request for CDBG funds be reconsidered and that the City provide at least some funding for this project that continues to serve some of the City of Roanoke's poorest citizens— individuals with disabilities. If you need additional information,please do not hesitate to contact us. Sincerely, H(L44,414, -1 Karen Michalski-Karney,MPA Executive Director /kmk Attachment Cc: Mayor David A. Bowers Chris Morrill,City Manager Court G. Rosen,Vice-Mayor William D. Bestpitch,Council Member Ray E. Ferris,Council Member Sherman P. Lea,Council Member Anita Price,City Council Member David B.Trinkle CDBG Funding BRILC Type of Project Total#of Extremely Very Low Racial Information Ramp Bath Mods Handrails Other People Served Low-Income Low-Income Income White Black Other Grab Bars FY12/13 11 18 3 0 28 6 13 9 15 13 0 FY11/12 23 3 8 1 35 11 18 6 23 12 0 FY10/11 22 2 8 5 35 8 14 13 19 16 0 FY09/10 27 2 4 2 32 13 12 7 18 13 1 FY08/09 23 3 5 4 34 1 8 25 14 19 1 Totals 106 28 28 12 164 39 65 60 89 73 2 *Other includes handicap door widening, commodes,steps, front walk repairs, steps C� Budget Proposal for FY2014-15 and CDBG funding an ita.price@ roanokeva.gov, Sallee Ebbett to court.rosen @roanokeva.gov, 05/01/2014 02:36 PM mayor@ roanokeva.gov, I am writing as both a concerned employee of Blue Ridge Independent Living Center, Inc. (BRILC), as well as a Roanoke City resident with a disability, regarding the City's proposed FY2014-15 budget which, for the first time in the 11 years that I've been an employee here, does not include BRILC's Empowering People with Disabilities Program. Through this program, BRILC has consistently achieved the goals we proposed in our grant applications over the past five years in spite of receiving less funding than we requested. Let me state that a different way: BRILC has served the same number, or more, people that we proposed to serve with LESS money than we requested. BRILC produces results, consistently and effectively. And we achieve them for the citizens of this City who are the most disenfranchised, the most at risk, and the least economically well off. The work we do not only allows people to use and leave their homes safely, it reduces issues with Emergency Management personnel when they are called to the homes. Individuals with disabilities in Roanoke City rely on this program that is designed to specifically address their unique needs. I simply find it unfathomable that the City would fail to fund this program and I am asking you to reconsider the denial of our grant proposal to serve individuals with disabilities City-wide. Sarah "Sallee" Ebbett Finance Manager Blue Ridge Independent Living Center, Inc. 1502 B Williamson Rd NE Roanoke VA 24012 PH# 540.342.1231 FAX# 540.342.9505 r-- Empowering Individuals With Disabilities " q mayor @roanokeva.gov, KirkBallin to: bill.bestpitch @roanokeva.gov, 04/30/201408:01 PM Raphael.ferris @gmail.com, Respective City Council Members and Mayor: I was dismayed to recently learn that the Blue Ridge Independent Living Center ' s Empowering Individuals with Disabilities (EID) project was not recommended for any funding, this year . Providing funds to support home modifications for low income people with disabilities seems like a no-brainer. These people are in need of basic improvements and access in order to live relatively "normal" lives . These modifications aren' t luxuries; they are fundamental needs to establish a minimum quality of life that reflects the standards of living we hope are basic to the citizens of Roanoke -- especially for those so challenged. I hope you ' ll reconsider the decision to not fund this essential program. Thanks -- Kirk Kirk Ballin Program Coordinator AgrAbility Virginia / Virginia Tech Easter Seals UCP Virginia, Inc. 201 East Main St . Salem, VA 24153 540-777-7325 ext . 123 (office) 800-365-1656 (toll free number) 540-312-3023 (cell) kirk.ballin @va. eastersealsucp. com visit us at www. agrability. ext .vt . edu / www. agrability. org/ WARNING: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this e-mail in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail . Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. ��.GC. FW: COMMENTS FOR PUBLIC HEARING dhorton to; mayor, bill.bestpitch, raphael.ferris, Sherman.lea, 05/02/2014 01:08 AM anita.price, court.rosen, david.trinkle, chris.morrill Cc: kmichalski History: This message has been forwarded. Honorable Members of Roanoke City City Council, I am given to understand that Blue Ridge Independent Living Center has a pending request before your council for funding their housing support program to serve 30 persons with disabilities within the Roanoke area. Of all the challenges faced by persons with disabilities, accessible housing is often the one most insurmountable. The lack of accessible housing, and the accompanying supports necessary to live as independently as possible leaves little discretion as to where and how the individual with a disability is to, or can, live. When community leaders, such as yourselves, do not choose to allocate resources to such projects, the only option available is an inappropriate institutionalization in a nursing home or assisted living center. While I do not have specific statistics, I suspect that if one were to take a bed-by-bed survey of the long-term-care institutions in the Commonwealth, fully 30% to 40% are there because their real estate put them there. Their physical or cognitive conditions made it impossible for them to continue to live in their inaccessible living spaces; nor is there sufficient space to allow someone to provide care for them. Remaining in ones own community is far less expensive to society than institutional care. I would ask that each of you pause for a moment and consider your own physical living environments. Should you have a serious accident, lose a limb to diabetes, suffer a traumatic brain injury or stroke, where will you stay tonight? Do you have at least one level entrance into your home that leads to sleeping, eating, or bathroom amenities that are also accessible? Even if you do, is there ample space around you to allow for someone to assist you? BRILC's project specifically addresses each of these needs and is worthy of your serious consideration. I personally encourage you to do so. Thank you for your kind acceptance of their proposal. Sincerely, E. Dennis Horton Executive Director JUNCTION CENTER FOR INDEPENDENT LIVING, INC CITY OF ROANOKE .. OFFICE OF THE CITY CLERK 215 Church Avenue,S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 Ass i ant Deputy City Clerk Elaine Bays-Murphy, Cable Access Director Roanoke Valley Regional Cable Television 541 Luck Avenue, Suite 145 Roanoke, Virginia 24016 Dear Ms. Bays-Murphy: I am enclosing copy of Resolution No. 39921-050514 approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2014-2015 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3) for the total amount of $210,335.00 (which consists of $206,975.00 as the City's portion, plus $3,360.00 for Closed Captioning), as its pro rata share as requested in the RVTV letter dated May 5, 2014. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 5, 2014. Sincerely, Stephanie M. Moon ynolds, MC City Clerk Enclosure pc: Alisha Starkey, Customer Experience Supervisor, Cox Communications, P. O. Box 13726, Roanoke, Virginia 24018 Clay Goodman, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia 24179 Christopher P. Morrill, City Manager Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Laura Carini, Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of May, 2014. No. 39921-050514. A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2014-2015 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has reviewed and approved the annual operating budget for Fiscal Year 2014- 2015 for the operation of RVTV and has requested that the City of Roanoke approve that operating budget; WHEREAS, the Committee is comprised of representatives from the City of Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for the purposes for which. the Committee was created, including the support of the operation of a regional government and educational access station, RVTV; WHEREAS, such jurisdictions have agreed to provide funding as stated in the agreement creating the Committee and the Committee has recommended that the City of Roanoke provide partial funding to RVTV in the amount of $206,975, plus an additional $3,360; and WHEREAS, this Council desires to approve the recommendation of the Committee and provide partial funding as requested by the Committee. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The annual operating budget of $398,028, which is the amount being requested from the member localities, plus an additional amount of$3,360 from the City for the cost of providing closed captioning service for televising the monthly 9 a.m. City 1 Council Briefings or Sessions, all as set forth in the RVTV letter dated May 5, 2014, to this Council, is hereby approved. 2. In accordance with the Committee's request to the City to fund a portion of the RVTV operating budget mentioned above, the total amount of $210,335 (which consists of$206,975 as the City's portion of the requested budget amount, plus the $3,360 for closed captioning) will be provided by the City of Roanoke as its prorata share for the annual operational budget for RVTV for the Fiscal Year 2014-2015 as requested in the above RVTV letter dated May 5, 2014, to this Council. ATTEST: traiscipotiuten • neelt ii\TQACk'd City Clerk. 2 („7-7.\ TV3 Roanoke Valley Television May 5, 2014 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: 2014-2015 RVTV Budget Dear Mayor Bowers and Members of City Council: Roanoke Valley Television, RVTV-3 Cox Cable, was created in 1992 as an agreement between the City of Roanoke, Roanoke County, and the Town of Vinton, to form a Government & Educational Access Station. On April 2, 2014, the Roanoke Valley Regional Cable Television Committee approved the attached RVTV Operating Budget for Fiscal Year 2014-2015 (attached) in the amount of $398,028. The proposed budget includes funding for closed captioning services for both the City Council and the Roanoke County Board of Supervisors Meetings. However, at the City's request, RVTV will also broadcast the monthly 9 a.m. City Council Briefings or Sessions for the next fiscal year. Since closed captioning services are also required for these additional meetings, the City will pay the additional cost of$3,360 for such extra services. Based on the number of Cox Communications subscribers for each jurisdiction, the City of Roanoke's share of the FY15 operating budget will be $206,975, plus an additional $3,360 for closed captioning —totaling $210,335. Accordingly, the City is requested to provide this amount as its portion of the RVTV FY15 operating Budget. Direct Services provided to the City of Roanoke in 2013 included: • Original Television Shows (12) Inside Roanoke, (12) Spotlight on City Schools, (12) Libraries Happenings, (4) PLAYVision • Government Meetings (24) Regular Roanoke City Council, (12) City Council Briefings • Original Video Productions (24) Video Productions—VML Roanoke Video, Choose Right! The Dangers of Synthetic Drugs (Entire list of Original Video Productions is listed on Page 6 of the RVTV Budget Packet) 541 Luck Ave., Suite 145 Roanoke, VA 24016 540-857-5021 www.rvtv.org The Honorable David A. Bowers, Mayor and Members of City Council May 5, 2014 Page Two As Cable Access Director for Roanoke Valley Television, I am pleased to respond to any questions or comments you may have with regard to the proposed RVTV operating budget for Fiscal Year 2014-2015. Sincerely, tf). -"4 Elaine Bays-Murphy Cable Access Director Roanoke Valley Television Attachment Cc: Christopher P. Morrill, City Manager Ann H. Shawver, Director of Finance Daniel J. Callaghan, City Attorney Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager for Operations Amelia Merchant, Director of Management and Budget The Honorable Robert A. Altice, Chair, Regional Cable Television Committee Laura M. Carini, Assistant City Attorney Melinda B. Mayo, Public Information Officer To: Roanoke Regional Cable Television Committee From: Elaine Bays-Murphy, Director of Cable Access Date: April 2, 2014 Re: FY 2014-2015 Operating Budget Proposal BACKGROUND INFORMATION: Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. RVTV-3 was created in 1992 as an agreement between the three localities to form a Government & Educational Access Station. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications (Attachment Page 5). The RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each jurisdiction. For calendar year 2013, Cox Communications paid to the Commonwealth a total of$2,350,891. The Commonwealth paid the three localities their appropriate share. Amounts do not represent the adjusted amount paid by the Commonwealth to the localities. City of Roanoke: $1,180,539 County of Roanoke: $1,067,229 Town of Vinton: $103,123 Total: $2,350,891 VA Communications Sales & Use Tax Revenue RVTV has five full-time staff members. RVTV-3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings. Roanoke Valley Television produced the following in 2013: • 98 Original Television Shows (12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (4) Roanoke County Business Partners, (4) Recreation Television, (6) PLAYVision (12) Libraries Happenings Total Production Minutes: 1,820 minutes • 58 Regular Government Meetings (24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City Council Briefings • 46 Original Video Productions ( List of Video Productions on Attachment Pages 6 & 7) Total Production Minutes: 706 minutes Additionally, Roanoke Valley Television covered numerous Special Events including Ground Breakings, Dedication Ceremonies and News Conferences. The approximate rate for video production work in the private sector is $1,500 per finished minute. The approximate RVTV Production Value for TV Shows & Video Productions is $3,789,000. (Total value does not include Government Meetings). 1 BACKGROUND INFORMATION: RVTV-3 Programming is uploaded to the RVTV Website www.rvtv.org RVTV-3 YouTube Channel http://bit.ly/1dO2KIS RVTV-3 Facebook Page http://on.tb.me/11IOEvb TV Guide RVTV-3 Shows At Jut Us • sd . ' • l r . ".^ . 7 , RVTV-3 Awards S Mrs 2013 St t1Vi1 �k \RD SI %1 i1' t'k tt L/nit: IV LM. r llLai [n:q}ONV✓ 1ln01-+I fi ex.k e Silver PRSA Summit Award "Choose Right! The Dangers of Synthetic Drugs" Video 2 FISCAL IMPACT: The proposed FY2014/2015 Operating Budget request is $398,028. The proposed budget includes a 2% salary increase if approved by the Board of Supervisors. The budget includes an 8% Health Insurance increase, and a 5% Dental Insurance increase. The proposed increase amount was recommended by the County Director of Finance for budgeting purposes. The proposed $398,028 is approximately 16% of the $2,350,891 paid by Cox Communications for the VA Communications Sales &Use Tax. Amounts do not represent the adjusted amount paid by the Commonwealth to the localities. City of Roanoke: $1,180,539 Roanoke County: $1,067,229 Town of Vinton: $103,123 Total: $2,350,891 The Operational Budget for RVTV is provided by the three localities based on the proportion of Cox Customers located in each jurisdiction. Cox calculates the percentage of subscribers (December 31, 2013) in each locality as follows: (2012 number of subscribers in parenthesis) Locality Subscribers Percentage City 23,373 (23,692) 52% (52%) County 19,954 (20,221) 44% (44%) Vinton 1,960 (1,994) 4% (4%) Total 45,287 (45,907) 100% (100%) Based on the above percentages, each member's contribution to the FY2014/2015 budget of$398,028 is: 2013/2014 Budget 2014/2015 Budget City $199,117 $206,975 County $168,483 $175,132 Vinton $15,317 $15,921 Total $382,917 $398,028 *In addition to the City's share of the above budget of$398,028, the City will also pay$3,360 for closed captioning for City Council Briefings. 3 ATTACHMENTS: RVTV Proposed 2014 - 2015 Budget 2013-2014 Budget Proposed Remaining % Expended 2014 - 2015 Balance (01/31/14) 1010 Regular(+2%) 209,851.00 214,048.00 84,750.19 59.61 2100 FICA (7.65%) 16,055.00 16,375.00 6,831.93 57.45 2200 Retirement-VRS (11.12%) 21,091.00 23,802.00 8,788.64 58.33 2202 Deferred Comp Match (650 x 3) 1,950.00 1,950.00 750.00 61.54 2300 Group Health Insurance 37,652.00 41,945.00 14,436.50 61.66 (Actual $38,838 + 8%) 2310 Group Dental Insurance (+5%) 2,003.00 2,175.00 794.80 60.32 2400 VRS Life (1.32%) 2,497.00 2,825.00 1,040.30 58.34 2500 Long Term Disability Insurance 673.00 673.00 476.72 29.17 2750 VRS Retiree Health Credit 525.00 525.00 218.96 58.29 3013 Professional Services-Other 27,500.00 27,500.00 18,429.27 40.28 (Closed Captioning) 3013A CC-City Council Briefings * City Only 3204 Repairs Vehicles (By Garage) 300.00 300.00 -138.60 146.20 3209 Repairs (Other Equipment) 1,000.00 1,000.00 1,000.00 00.00 3305 Maintenance Service Contracts 550.00 2,204.00 154.00 72.00 (Telephone $550 Website $1,654) 5210 Postage 50.00 50.00 -61.37 222.74 5230 Telephone 3,400.00 3,400.00 1,215.58 64.25 5233 Internet 1,390.00 1,390.00 580.80 58.22 5235 Cellular Phones (2 Smart Phones) 1,200.00 1,200.00 723.40 39.72 5305 Motor Vehicle Insurance 1,200.00 1,250.00 -20.00 101.67 5308 General Liability Insurance 2,730.00 2,840.00 367.00 86.56 5420 Lease/Rent of Buildings 42,542.00 43,818.00 17,971.93 57.76 (8 x $3,615.31 4 x $3,723.77) 5501 Travel (Mileage) 100.00 100.00 34.74 65.26 5520 Dinner Meetings & Luncheons 150.00 150.00 150.00 100.00 5801 Dues & Association Membership 308.00 308.00 00.00 100.00 (Public Relations Society of America) 6010 Office Supplies-General 500.00 500.00 236.43 52.71 6013 Small Equipment & Supplies 2,000.00 2,000.00 461.52 65.30 6014 Video Supplies 4,000.00 4,000.00 2,433.44 39.16 6080 Gas, Oil & Grease 1,500.00 1,500.00 904.09 39.73 6091 Tires,Tubes & Parts 200.00 200.00 -23.08 111.54 Total $382,917.00 $398,028.00 161,818.76 58.05% *In addition to the City's share of the above budget of$398,028, the City will also pay$3,360 for closed captioning for City Council Briefings. RVTV expended 97.50% of the 2012/2013 Budget. 4 RVTV Financial Report Current Account Balances as of January 31, 2014 273200 (Operating Budget) $161,818.76 273450 ( Cox Cable Capital Grant) $996,605.06 (Balance includes accrued interest.) 273500 (Operating Surplus) $34,699.91 ($15,000 Minimum Balance to be maintained in the account) Account 273500 (Operating Surplus) represents the unused funds from the Operating Budget since 1992. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account. 2013 Virginia Communications Sales and Use Tax Revenue Paid by Cox Communications to the Commonwealth of Virginia for the Benefit of the City of Roanoke, County of Roanoke, and Town of Vinton Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2013, Cox Communications paid to the Commonwealth of Virginia a total of$2,350,891. The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement amount for the franchise fees. Amounts do not represent the adjusted amount paid by the Commonwealth to the localities. City of Roanoke: $1,180,539 Roanoke County: $1,067,229 Town of Vinton: $103,123 Total: $2,350,891 5 RVTV 2013 Edited Video Productions Title Client Length E-911 Center Video Roanoke County 15:00 Regional Ec. Development Summit Roanoke County 60:00 Star City Reads Breakfast Roanoke City 28:00 ECC On-Line Citizen Satisfaction PSA Roanoke County :30 (3) Anti-Bullying PSAs City Schools :30 each Arbor Day Celebration Town of Vinton 3:00 Arts & Entertainment Conference Roanoke County 18:00 Bear Proof Trash Container Demo Roanoke County 10:00 Career, Lifestyle, Financial Fair PSA Roanoke City :30 Pension Plan Video Roanoke City 6:00 Roanoke River Stream Health PSA Roanoke City :30 VIN Etching PSA Roanoke Police Dept. :30 Citizen of the Year PSA Roanoke City :30 Business Appreciation Week Breakfast Roanoke County 37:00 Ardagh Ec. Development Announcement Roanoke County 36:00 Lead Safe Video Roanoke City 6:00 State of the City Address Roanoke City 28:00 Roanoke VML Music Video Roanoke City 3:30 Elmwood Park Ribbon-Cutting Roanoke City 25:00 Roanoke Arts Summit Roanoke City 57:00 (2) Summer Reading PSAs Roanoke City :30 each New GIS Demo Video Roanoke City 6:00 Teacher of the Year Banquet City Schools 15:00 Synthetic Drugs Video City Police Dept. 11:00 Army Birthday/Flag Day Celebration Town of Vinton 10:00 HR Benefits Video Roanoke County 39:00 Part-Time Training Video Roanoke County 11:00 Medieval Faire PSA Roanoke County :30 Christmas Parade PSA Town of Vinton :30 Zombie Run Highlight Video Roanoke County 3:30 State of the County Address Roanoke County 50:00 Burton Center for Arts&Technology County Schools 15:00 10 Years Music Excellence Concert County Schools 22:00 Christmas Tree Lighting PSA Roanoke County :30 6 Vinton Christmas Parade PSA Town of Vinton :30 Vinton Library Construction Launch Town of Vinton 16:00 State of the Town Address Town of Vinton 27:00 County Investiture Ceremony Roanoke County 47:00 Holiday Safe Driving PSA Roanoke County Police Dept. :30 Tons of Fun PSA Roanoke County :30 (2) RACAP PSAs Roanoke County :30 each Hoarding Seminar Roanoke City 57:00 City Investiture Ceremony Roanoke City 34:00 Municipal Volunteer PSA Roanoke City :30 Leadership College PSA Roanoke City :30 Countryside Park PSA Roanoke City :30 Total Minutes Produced 706 minutes 2013 Total Video Productions Total Productions City of Roanoke Roanoke County Town of Vinton 120 66 48 6 Percentage 55% 40% 5% 7 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue,S.W. . L 'f../ Noel C.Taylor Municipal Building,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D. Bestpitch Raphael E."Ray"Ferris Sherman P. Lea Anita J. Price Court G.Rosen David B.Trinkle May 5, 2014 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a request of the Roanoke Valley Regional Cable Television Committee to present its Fiscal Year 2014-2015 Budget, at the regular meeting of City Council to be held on Monday, May 5, 2014, at 2:00 p.m. Sincerely, David A. Bowers Mayor kr:V- �-yid B. Trinkle Council Member DAB/DBT:ctw nti JEFFERSON CENTER Entertaining ideas and+tn4i,ergees . March 31, 2014 Ms. Stephanie M. Moon, MMC, City Clerk 215 Church Avenue, S. W. Noel C. Taylor Municipal Building Suite 456 Roanoke, Virginia 24011-1536 Dear Ms. Moon: I am writing to request the inclusion of the Jefferson Center Foundation on the agenda of the May 5, 2014 City Council meeting. At that time, we would like to make the annual presentation of the rent check to Roanoke City from the Jefferson Center Foundation for the building at 541 Luck Avenue. Should you have any questions or concerns, please do not hesitate to contact me. Thank you for your time and consideration. Sincerely, t ,( u Cyrus Pace Executive Director Jefferson Center Foundation 541 Luck Ave, Suite 221 Roanoke, VA 24016 540-343-2624, ext. 210 cpace @jeffcenter.org 541 Luck Avenue SW• Suite 221 • Roanoke,Virginia 24016 P: 540.343.2624 • F: 540.343.3744• Box Office: 540.345.2550 • www.jeffcenter.org Jefferson Center Foundation is a 501(c03 nonprofit corporation . }ai CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Annual Report - Jefferson Center I would like to sponsor a request from Cyrus Pace, Executive Director of the Jefferson Center, to present their Annual Report of the Jefferson Center to City Council. 06A-- Christopher P. Morrill City Manager Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of May, 2014. No. 39922-050514. An ORDINANCE adopting and authorizing procedures for the selection, evaluation, and award of Design-Build and Construction Management contracts as provided for by Virginia Code Section 2.2-4308; authorizing the City Manager to take such further actions and execute any needed documents in order to implement, administer, modify, and enforce such procedures; establishing an effective date for this Ordinance; and dispensing with the second reading by title of this Ordinance. RECITALS WHEREAS, pursuant to Code of Virginia (1950), as amended ("Va. Code") § 2.2-4308, a public body may use design-build or construction management as solicitation methods consistent with the procedures established by the Virginia Department of General Services and the Virginia Secretary of Administration for construction projects on a fixed price or not-to- exceed price; and WHEREAS, the City of Roanoke, Virginia ("City of Roanoke" or "City") desires to establish and authorize the necessary procedures for the use of Design-Build and/or Construction Management contracts when beneficial to the City of Roanoke. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby finds that it is in the best interest of the City to adopt this Ordinance and hereby adopts the Design-Build procedures and Construction Management procedures set forth in this Ordinance, effective as set forth below. 1 A. RECITALS INCORPORATED BY REFERENCE. 1. The City of Roanoke hereby incorporates the above Recitals into this Ordinance. B. DESIGN-BUILD SOLICITATION AND AWARD PROCEDURES. 1. A design-build contract procurement method shall be a two-step competitive negotiation process. The following procedures shall govern the selection, evaluation, and award of design-build contracts: a. Criteria for use: Design-build contracts are intended to minimize the project risk for the owner and reduce the delivery schedule by overlapping the design phase and the construction phase of a project. b. Approval for use: Prior to taking any action to pursue a design-build project, the City's requesting department or division shall receive the written approval of the City Manager to use the design-build procurement solicitation method. The request shall be in writing and shall justify and substantiate that the design-build method is more advantageous than a competitive sealed bid construction contract with a general contractor and shall indicate how the City will benefit from using the design-build method. The request shall also include a written justification that sealed bidding is not practicable and/or fiscally advantageous. These justifications for the use of the design-build method shall be stated in the Request for Qualifications (RFQ). Approval of or exceptions to this procedure may be granted by the City Manager, who is the approving authority for requests to use the design-build method. c. Basis of award: The award of a design-build contract shall be in accordance with Va. Code §2.2-4301(3)(b), as it now exists or as it may be amended, and shall be based on the following: 1) an acceptable proposal deemed to be in the best interest of the City of Roanoke and 2) a determination that the Offeror's technical proposal and, if requested, the financial proposal are determined to be the "best value" for the City of Roanoke in response to the Request for Proposal (RFP) for the project. d. Evaluation Committee: The City shall establish an Evaluation Committee ("Committee") to be responsible for evaluating the qualifications of Offerors responding to the design-build solicitation and reviewing proposals submitted for such services. This Committee shall consist of a minimum of three (3) and a maximum of five (5) voting members. The members of the Committee should have expertise relevant to the project, with backgrounds in such areas as project design, construction, finance, contract review, and/or project management. The Committee shall include a Virginia licensed engineer or architect. The membership of the 2 Committee shall be determined by the City's Director of Public Works or the Director's designee. e. Selection of Qualified Offerors (Step I) — Request for Qualifications (RF )). (1) The City's Purchasing Department shall publish notice of the City's RFQ at least ten (10) days prior to the date set for receipt of qualifications by advertising in a local newspaper of general circulation in the City of Roanoke, posting on the City's website, posting in the Noel C. Taylor Municipal Building at a location designated by the City's Purchasing Manager, and in such other manner as designated by the City's Purchasing Manager, so as to provide reasonable notice to the maximum number of Offerors that can be reasonably anticipated to submit qualifications in response to the particular RFQ. Additionally, qualifications may be solicited directly from potential Offerors. If practicable, the notice shall also be published in appropriate national trade publications. (2) The RFQ shall provide a description of the project, the services required by the City, any unique capabilities to be required of the Offeror, and the criteria to be used in evaluating the potential Offeror's qualifications. The RFQ should request from potential Offerors only such information as is appropriate for an objective evaluation of all Offerors pursuant to such criteria. The RFQ shall establish procedures whereby comments concerning provisions in the RFQ can be received and considered prior to the time set for receipt of qualifications. All Offerors shall have a licensed Class "A" contractor and an Architect or Engineer registered in the Commonwealth of Virginia as part of the Offeror's team. (3) The Committee shall evaluate each responding Offeror's qualifications submittal and any other relevant information and shall determine which Offerors are fully qualified and suitable for the project. (4) The RFQ evaluation shall result in a short list of two (2) to five (5) Offerors to receive an RFP. An Offeror may be denied prequalification only as specified in Virginia Code § 2.2-4317(C). However, the short list shall also be based on the RFQ criteria and a determination by the Committee of which qualified Offerors should be on the short list based on such Offerors' responses to the RFQ. (5) At least thirty (30) days prior to the date established for the submission of proposals to the RFP, the City's Purchasing Manager shall advise each Offeror in writing as to whether that Offeror has been prequalified. In the event that an Offeror is denied prequalification, 3 the written notice shall state the reasons for the denial of prequalification and the factual basis for such reasons. Prequalified Offerors that are not selected for the short list shall likewise be provided the reasons for such decision. f Selection of the Design-Build Contractor (Step II). (1) The City's Purchasing Manager or designee shall prepare a Request for Proposal ("RFP") that includes, but is not limited to, the following: a) the instructions for submitting a proposal, the criteria for evaluation, and the terms and conditions of the design-build contract; b) a narrative description of the project requirements; c) general conditions and technical specifications; and d) facility and site plans as appropriate for the project. The RFP may also define such other requirements as the City determines appropriate for a particular project. The RFP shall include procedures whereby comments concerning specifications or other provisions contained in the RFP can be received and considered prior to the time set for receipt of proposals. (2) The City's Purchasing Manager or designee shall send an RFP to the qualified design-build Offerors on the short list for the project and request formal proposals from each of them. Offerors will have at least ten (10) days to submit a proposal. Separately sealed technical and financial proposals may be required to be submitted to the City's Purchasing Manager. If such separate proposals are required, the Purchasing Manager will provide the technical proposals to the Committee and hold the financial proposals until the technical review has been completed. (3) Based on criteria established in the RFP, the Committee shall evaluate each of the technical proposals. As a part of the evaluation process, the Committee may grant each of the Offerors an equal opportunity for direct and private communication with the Committee. Each Offeror shall be allotted the same fixed amount of time. In its communications with Offerors, the Committee shall exercise care to discuss the same owner information with all Offerors. In addition, the Committee shall not disclose any trade secrets or proprietary information for which the Offeror has invoked protection in accordance with Va. Code §2.2- 4342. (4) The Committee will inform each Offeror of any adjustments necessary to make such Offeror's technical proposal fully compliant with the requirements of the RFP. In addition, the City may require that any and/or all Offerors make design adjustments necessary to incorporate 4 project improvements and/or additional detail information identified by the Committee. (5) Based on the adjustments made to the technical proposals, an Offeror may amend its financial proposal. In addition, an Offeror may submit cost modifications to its original sealed financial proposal, which are not based on revisions to the technical proposal. (6) The Committee shall evaluate and rank (if technical rankings are to be considered as a criteria for an award) the technical proposals. Should the City Manager determine in writing and in his/her sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror after approval of the City Manager. Otherwise, the Purchasing Manager shall open the financial proposals and apply the criteria for an award as specified in the RFP and make a recommendation to the Committee and make such financial proposals available to the Committee for its evaluation. The Committee, in its discretion, either as a whole or by a designated member or members, may then negotiate with the Offeror or Offerors the Committee selects in order to arrive at terms for a design-build contract the Committee determines the Committee can recommend to the City Manager. (7) The Committee shall make its recommendation for the selection of a design builder to the City Manager based on its evaluations of the technical and financial proposals. The contract shall be awarded to the Offeror who is fully qualified and has been determined to have provided the best value in response to the RFP and whose proposal is deemed to be in the best interest of the City. (8) The City's Purchasing Manager or designee will notify all Offerors who submitted proposals which Offeror was selected for the project. The Notice of Intent to Award may be used to make this notification. When the terms and conditions of multiple awards are so provided in the RFP, awards may be made to more than one Offeror. (9) Upon request and in accordance with Va. Code § 2.2-4342, documentation of the process used for the final selection shall be made available to the unsuccessful Offerors. 5 C. CONSTRUCTION MANAGEMENT SOLICITATION AND AWARD PROCEDURES. 1. A Construction Management (CM) procurement method shall be a two-step competitive negotiation process. The following procedures shall govern the selection, evaluation, and award of CM contracts: a. Criteria for use of Construction Management (CM): CM contracts may be approved for use on projects where: 1) fast tracking of construction is needed to meet City program requirements, or 2) value engineering and/or constructability analyses concurrent with design are required. b. Approval for use: Prior to taking any action to pursue a CM project, the City's requesting department or division shall receive the written approval of the City Manager to use a CM contract procurement solicitation method. The request shall be in writing and shall justify and substantiate that a CM contract meets the criteria found in paragraph 1(a) above. The request must also include the stipulation that the CM contract will be initiated no later than the Schematic Phase of design. The request shall also include a written justification that sealed bidding is not practicable and/or fiscally advantageous. These justifications for the use of a CM contract shall also be stated in the Request for Qualifications (RFQ). Approval of or exceptions to this procedure may be granted by the City Manager, who is the approving authority for requests to use CM procedures. c. Limitation of use: The use of CM solicitation method shall be limited to projects with a total construction value for all phases in excess of Five Hundred Thousand Dollars ($500,000). The City's Purchasing Manager shall document the reasons for the City's justification for choosing the CM approach to meet the needs of the City over procuring the project utilizing a sealed bid approach prior to the issuance of an RFQ. d. Basis of award: The basis of the award of a CM contract shall be in accordance with competitive negotiation for other than professional services as set forth in Va. Code §2.2-4301(3)(b) as it now exists or as it may be amended and the criteria for the award shall be submitted to the City's Purchasing Manager, in advance, for approval. It is noted that cost is a critical component of the selection process. However, such award shall also be in accordance with the provisions of Va. Code §2.2- 4308 as it now exists or as it may be amended. e. Evaluation Committee: The City shall establish an Evaluation Committee ("Committee") to be responsible for evaluating the qualifications of potential Offerors of CM and reviewing proposals submitted for such services. This Committee shall consist of a minimum of three (3) and a 6 maximum of five (5) voting members. The members of the Committee should have expertise relevant to the project, with backgrounds in such areas as project design, construction, finance, contract review, and/or project management. The Committee shall include a Virginia licensed engineer or architect. The membership of the Committee shall be determined by the City's Director of Public Works or designee. f. Selection of Qualified Offerors (Step I — Request for Qualifications (RFO): The City's Purchasing Department shall conduct a prequalification process as follows to determine which Offerors are qualified to receive a Request for Proposal (RFP). (1) The City's Purchasing Manager shall prepare an RFQ containing the City's facility requirements, building and site criteria, site and survey data (if available), the criteria to be used to evaluate RFQ Responses, and other relevant information, including any unique capabilities or qualifications that will be required of the contractor. All Offerors shall have a licensed Class "A" contractor registered in the Commonwealth of Virginia as part of the project team. (2) The City's Purchasing Department shall publish notice of the City's RFQ at least ten (10) days prior to the date set for receipt of qualifications by advertising in a local newspaper of general circulation in the City of Roanoke, posting on the City's website, posting in the Noel C. Taylor Municipal Building at a location designated by the City's Purchasing Manager, and in such other manner as designated by the City's Purchasing Manager, so as to provide reasonable notice to the maximum number of Offerors that can be reasonably anticipated to submit qualifications in response to the particular RFQ. Additionally, qualifications may be solicited directly from potential Offerors. If practicable, the notice shall also be published in appropriate national trade publications. (3) The Committee shall evaluate each responding Offeror's RFQ response and any other relevant information and shall determine those Offerors deemed qualified with respect to the criteria established in the RFQ for the project. (4) The RFQ evaluation process shall result in a short list of two (2) to five (5) Offerors to receive an RFP. An Offeror may be denied prequalification only as specified under the Code of Virginia §2.2- 4317(C). However, the short list shall also be based on the RFQ criteria and a determination by the Committee of which qualified Offerors should be on the short list based on such Offeror's response to the RFQ. 7 (5) At least thirty (30) days prior to the date established for the submission of proposals to the RFP, the City's Purchasing Manager shall advise each Offeror in writing as to whether that Offeror has been prequalified. In the event that an Offeror is denied prequalification, the written notice shall state the reasons for the denial of prequalification and the factual basis for such reasons. Prequalified Offerors that are not selected for the short list shall likewise be provided the reasons for such decision. g. Selection of a Construction Manager (Step II)—Request for Proposal (RFP): (1) The City's Purchasing Manager or designee shall send an RFP to the qualified Offerors on the short list and request submission of formal proposals from them. The criteria for award shall be included in the RFP. (2) Proposals as described in the RFP shall be submitted to the Purchasing Manager. (3) The Committee will evaluate and rank the proposals. After evaluation and ranking of the proposals, the Committee shall: i. Conduct negotiations with two or more Offerors submitting the highest ranked proposals, (or) ii. Should the Committee determine that only one Offeror is fully qualified or that one Offeror is clearly more highly qualified than the others under consideration, the Committee shall recommend a contract may be negotiated and awarded to that Offeror. (4) The Committee shall make its recommendation on the selection of a construction manager to the City Manager based on the Committee's evaluation and negotiations. The contract shall be awarded to the Offeror who is fully qualified and has been determined to have provided the best value in response to the RFP and shall be made in accordance with the requirements of Va. Code §2.2-4308 as it now exists or as it may be amended. (5) The City's Purchasing Manager will notify all Offerors who submitted proposals which Offeror was selected for the project. The Notice of Intent to Award may be used to make this notification. When the terms and conditions of multiple awards are so provided for in the RFP, awards may be made to more than one Offeror. 8 (6) Upon request, documentation of the process used for the final selection shall be made available to the unsuccessful Offerors, subject to the provisions of Va. Code §2.2-4342. h. Required CM Contract Terms: Any Guaranteed Maximum Price construction management contract entered into by the City will contain provisions requiring that (1) not more than 10% of the construction work (measured by cost of the work) will be performed by the CM with its own forces and (2) that the remaining 90% (or more) of the construction work will be performed by subcontractors of the CM which the CM must procure by publicly advertised, competitive sealed bidding to the maximum extent practicable. Documentation shall be placed in the file detailing the reasons any work was not procured by publicly advertised, competitive sealed bidding. The City Manager may modify these contractual requirements in whole or in part for projects where it would be fiscally advantageous to the public to increase the amount of construction work performed by the CM. i. Guaranteed Maximum Price (GMP): The GMP shall be established at the completion of the working drawings unless a waiver has been granted by the City Manager. j. One-Step Solicitation: The City Manager may approve a one-step solicitation for a project, if adequate written justification is provided by the City's Director of Public Works. D. MISCELLANEOUS PROVISIONS. The following terms and provisions allow the City Manager to adopt, implement, and enforce the Procedures set forth in this Ordinance in order to administer such Procedures and to allow the City Manager to modify such Procedures, if needed, to conform to the requirements of Va. Code §2.2-4308, and/or any other provisions of the Virginia Public Procurement Act, as they now exist or may be amended in the future. 1. The above procedures in this Ordinance are intended to be consistent with and shall be read to be consistent with the terms and provisions of Va. Code §2.2-4308 as it now exists or as it may be amended and with the procedures adopted by the Virginia Secretary of Administration as referred to in such Code Section for the purposes of soliciting and utilizing design-build and/or construction management contracts. 2. If any of the procedures set forth above are inconsistent with such Code Section or procedures adopted by the Virginia Secretary of Administration, as they may now exist or be amended from time to time, then the requirements of Va. Code §2.2-4308 and the procedures adopted 9 by the Virginia Secretary of Administration shall control and the above City procedures shall be deemed to be modified to conform to any such amended provisions and requirements. 3. The City reserves the right and shall be entitled to cancel any RFQ and/or RFP solicitation, and/or reject any proposals or responses at any time, before a final contract is signed by the City for a particular project. Such right shall be in the sole discretion of the City Manager. 4. The City shall not be required to issue an RFQ and/or an RFP at the request of any potential Offeror. Such decision shall be in the sole discretion of the City Manager. 5. The City shall not be responsible for any expenses or costs of any type incurred by any Offeror or potential Offeror at any stage of any solicitation, RFQ, or RFP process. Any Offeror participating, or any potential Offeror anticipating to participate, in a solicitation contemplated by this Ordinance, by submitting any documents or taking any actions in response to any solicitation shall be deemed to have agreed that such Offeror or potential Offeror is solely responsible for any and all of its costs and expenses of any type connected in any way with any such solicitation, even if such solicitation is cancelled and/or the proposals are rejected and no award is made. 6. The City Manager is further authorized to take such actions and/or execute any additional documents that are needed to implement, administer, modify, and enforce the above City procedures, including the development of any guidelines necessary for such actions. 2. The effective date of this Ordinance shall be June 1, 2014. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading by title to this Ordinance is hereby dispensed with. ATTEST: *Xa‘;ji\(\(.\. fel*\.JtS ) City Clerk. 10 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Ordinance Establishing and Authorizing Procedures for the Procurement of Design-Build and Construction Management Services Background: The Code of Virginia provides public bodies with the authority to procure Design-Build and Construction Management services provided the solicitation methods are consistent with procedures established by the Virginia Department of General Services and the Virginia Secretary of Administration for construction projects on a fixed price or not-to- exceed price. Currently, the City relies upon traditional design-bid-build processes for construction projects. The use of Design-Build and Construction Management provides for the ability to integrate design and construction services into to a single procurement. Design-build is a procurement process which combines both design and construction into a single contract. Construction management is a procurement process by which the City engages a party to administer a contract for construction services and which may include the furnishing of construction services as well. Considerations: Pursuant to Virginia Code § 2.2-4308, the attached ordinance is necessary to authorize the use of competitive negotiation in procuring Design-Build and Construction Management contracts in accordance with approved guidelines. City staff recommends adoption of solicitation procedures for Design-Build and Construction Management services consistent with the established guidelines of the Department of General Services so that so the City of Roanoke may consider such project delivery methods for construction projects. Recommended Action: Adopt the attached ordinance establishing and authorizing procedures for the solicitation and procurement of Design-Build and Construction Management Services by the City of Roanoke effective June 1 , 2014; and authorizing the City Manager to take such further actions and execute any needed documents, approved as to form by the City Attorney, in order to implement, administer, modify, and enforce such procedures. CstOP. orrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, Director of Public Works Sharon Lewis, Manager, Purchasing Division Phil Schirmer, City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of May, 2014. No. 39923-050514. AN ORDINANCE to appropriate funding from the Department of Justice Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations DoJ Expendable Equipment 35-640-3304-2035 $ 52,903 Revenues DoJ Federal Asset Forfeiture 35-640-3304-3305 52,333 DoJ Federal Asset Forfeiture - Interest 35-640-3304-3306 570 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE T: ity ty ,Clerk. a -' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Appropriation of Federal Asset Forfeiture Funds Background: In 1986, the United States Congress authorized the transfer of certain federally forfeited property to state and local law enforcement agencies that participated in the investigation and seizure of the property. Application for an equitable share of property seized by local law enforcement must be made to the U.S. Department of Justice and certified by the U. S. Attorney. This property, including funds shared with state and local agencies may be used only for the purposes stated in the application, i.e., narcotics investigations related to law enforcement. Participation in federally forfeited property sharing enhances the effectiveness of narcotics investigations by providing necessary investigation equipment and offsets the costs that would otherwise be borne by the City's taxpayers. Considerations: The Police Department receives funds periodically from the Federal Asset Forfeiture Sharing Program. Federal law mandates that these seized funds be placed in an interest bearing account until forfeited and that the interest earned be used in accordance with program guidelines. Revenue in the amount of $52,333 and interest in the amount of $570 has been collected and is available for appropriation to the corresponding grant fund account. The $52,903 will be appropriated to the expendable equipment budget which will allow the Police Department to continue to acquire new and replacement equipment for officers (ballistic vests, computer software, etc.) as well as equipment for vehicles (cameras, partitions, and window barriers, etc.) Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the Grant Fund the amount of $52,903 and appropriate funding in the same amount in the cor -sponding expendable equipment account (35-640-3304-2035). JjL isto P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of May, 2014. No. 39924-050514. AN ORDINANCE to appropriate funding from the State Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2013-2014 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment 35-640-3302-2035 $ 41,964 Revenues State Asset Forfeiture - Interest 35-640-3302-3299 373 State Asset Forfeiture 35-640-3302-3300 41,591 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE T: kr4444)— CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Appropriation of State Asset Forfeiture Funds Background: In 1991 , the Virginia General Assembly passed legislation allowing local law enforcement to seize property that is connected with illegal narcotics distribution. The Code of Virginia also makes it possible for police departments to receive proceeds from these forfeited properties. Application for an equitable share of the property seized by local law enforcement must be made to the Department of Criminal Justice Services, Forfeited Asset Sharing Program and be certified by the Chief of Police. Property which includes funds shared with state and local agencies may be used only for law enforcement purposes. Program requirements mandate that these funds be placed in an interest bearing account and the interest earned be used in accordance with program guidelines. Considerations: The Police Department receives funds periodically from the State Asset Forfeiture Sharing Program. The Code of Virginia mandates that these seized funds be placed in an interest bearing account until forfeited and that the interest earned be used in accordance with program guidelines. Revenue in the amount of $41 ,591 and interest in the amount of $373 have been collected and are available for appropriation to the corresponding grant fund account. The $41 ,964 will be appropriated to the expendable equipment budget which will allow the Police Department to continue to acquire new and replacement equipment for officers (ballistic vests, computer software, etc.) as well as equipment for vehicles (cameras, partitions, and window barriers, etc.) Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the Grant Fund in the amount of $41 ,964 and appropriate funding in the same amount in the c res) din expendable equipment account (35-640-3302-2035). -istopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget d l IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA d The 5th day of May, 2014. No. 39925-050514. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Garden City/Star Trail Connection Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs a permanent easement, approximately 15 feet in length and 104 feet in width, across private property designated as Roanoke Official Tax Map No. 4250103, known as 1270 Riverland Road, S.E., Roanoke, Virginia, presently owned by Robert W. Kennedy and Tracy H. Kennedy, as set forth in the City Council Agenda Report dated May 5, 2014, for the Garden City/Star Trail Connection, designed to link the Roanoke River Greenway to the future Gartland Branch Trail, and Star City Trail, such connection to be located in the Southeast quadrant of the City in the general vicinity of Bennington Street and Riverland Road. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property referred to in the above mentioned Agenda Report and any other real property parcel or property interests needed for the Project for such consideration as the City Manager may deem appropriate. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s) for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: \. i T: Clerk. b‘>1‘ 2 -Art) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Acquisition of Real Property Rights for Garden City/Star Trail Connection Project Background: The Virginia Department of Transportation recently constructed a portion of Greenway as part of recent intersection improvements at Bennington Street and Riverland Road in the Southeast quadrant of the City of Roanoke to extend connectivity to the Roanoke River Greenway. The City is seeking to further extend this connection which will ultimately link the Roanoke River Greenway with the future Garnand Branch Trail along Garden City Boulevard and the Star City Trail at Riverland Road. This connection is commonly referred to as the Garden City/Star Trail Connection. A Perpetual Right and Easement, 15 feet in width and 104 feet in length, is required to construct, improve, operate, inspect, use, monitor, maintain and repair or replace a Public Access Trail and Greenway upon, over, through and across a parcel of land belonging to the Grantor. A 1 5' Permanent Greenway Easement is to be acquired from Robert E. Kennedy and Tracy T. Kennedy. In order to construct, operate, and maintain the proposed Public Trail Access Trail and Greenway, the City will need to acquire real property rights from private owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Star Trail Connection. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights is available in the project account 08-530-9627, Garden City Greenway Trail Connector. Tax Map Address Owner Required Property Parcel Rights Number 4250103 1 270 Riverland Road, Robert W. & Tracy H. A perpetual Right and SE Kennedy Easement(15' in width and 104' in length) Recommended Action: Authorize the acquisition of any real property rights needed to construct the proposed Garden City/Star Trail Connection, including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. istopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., City Engineer Cassandra L. Turner, Economic Development Specialist 2 CITY OF ROANOKE I -= OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 "' - Fax: (540)853-1145 STEPHANIE M. MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC May 7, 2014 Assistant Deputy City Clerk Linda Thompson 1858 Carlton Road, S. W. Roanoke, Virginia 24015 Dear Ms. Thompson: I am enclosing copy of Ordinance No. 39926-050514 allowing an encroachment to place an approximately 50 foot long and 1 .5 foot wide, retaining wall, approximately 5.50 feet into the City's public right-of-way located at 2916 Hollowell Avenue, S. W., upon certain terms and conditions. Furthermore, pursuant to Paragraph 4, for the duration of this permit, you shall maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than $300,000.00 of general liability insurance. The Certificate of Insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company must be received no later than June 4, 2014. Lastly, if the conditions as set forth in Paragraph 7 have not been met within ninety days from the adoption of Ordinance No. 39926-050514, the ordinance shall terminate and be of no further force or affect. The abovereferenced measure was adopted by the Cpuncil of the City of Roanoke at a regular meeting held on Monday, May 5, 2014, and-is in full force and effect upon its • passage. Sincerely, wr..ets' n, Stephanie M. Moon R olds, MC City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Candace Martin, Secretary, City Planning Commission Jackie Clewis, Administrator of Risk Management Wayne Bowers, Director, Economic Development PUBLIC RIG!IT OF WAY LOCATED ADJACENT TO ROANOKE OFFICIAL TAX MAP NO: 1650917 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of May, 2014. No. 39926-050514. AN ORDINANCE allowing an encroachment requested by Linda Thompson,owner of 2916 Hollowell Ave., S.W., located in the City of Roanoke, Virginia, to place an approximately 50 foot long, and 1 'A foot wide, retaining wall, approximately 5.50 feet into the City's public right-of- way located at 2916 Hollowell Ave., S.W., Roanoke, Virginia, upon certain terms and conditions, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Pursuant to Section 15.2-2009 of the Code of Virginia (1950) as amended, authorization is hereby granted to Linda Thompson owner of 2916 Hollowell Ave., S.W., and her grantees, assignees,or successors in interest,to allow the encroachment of an approximately 50 foot long, and 1 '/z foot wide, retaining wall, to be placed approximately 5.50 feet in the City's public right-of-way located on Hollowell Ave., S.W., adjacent to property designated as Roanoke Official Tax Map No. 1650917, as more particularly set forth and described in the City Council Agenda Report dated May 5, 2014. 2. Such authorization shall be revocable at the pleasure of the Council of the City of Roanoke,and subject to all the limitations contained herein and in Section 15.2-2009 of the Code of Virginia (1950) as amended, which are incorporated herein by reference, 3. It is agreed by Linda Thompson that, in maintaining such encroachment, Linda Thompson and her grantees, assignees, or successors in interest, agree to indemnify and save 1 harmless the City of Roanoke, its officers,agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise by reason of the above- described encroachment. Linda Thompson agrees that the encroachment shall be removed at any time from the right of way upon written demand of the City of Roanoke,and that such placement and removal of the encroachment shall be at the sole cost and expense of Linda Thompson or her grantees, assignees, or successors in interest. Linda Thompson agrees that she shall repair,restore, and replace any damage to the encroachment, and any damage to the public right-of-way,caused by the placement and removal of the encroachment, at Linda Thompson or the then current owner's sole cost and expense. 4. Linda Thompson,her grantees,assigns or successors in interest,shall,for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than$300,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers,agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty (30) days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this ordinance to Linda Thompson at 1845 Carlton Road, SW, Roanoke, VA 24015. 6. The obligations and requirements of this Ordinance shall run with the land and are binding on Linda Thompson and her grantees, assignees, or successors in interest 2 7. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by Linda Thompson has been admitted to record, at the cost of Linda Thompson, in the Clerk's Office of the Circuit Court for the City of Roanoke, and shall remain in effect only so long as a valid, cun-ent certificate evidencing the insurance required in Paragraph 4 above is on file in the Office of the City Clerk. In the event this Ordinance is not signed by Linda Thompson and recorded in the Circuit Court Clerk's Office for the City of Roanoke within ninety (90) days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. 8. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. 3 The undersigned acknowledges that she has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. -- -- - ----(SEAL) Linda Thompson COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of , 2014, by Linda Thompson. My Commission expires: Notary Public Registration No. 4 . "'" CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 5, 2014 Subject: Request for Encroachment Permit for Retaining Wall located at 2916 Hollowell Ave., SW, TM No. 1650917 Background: Linda Thompson, the property owner of 2916 Hollowell is in the process of replacing a retaining wall located within the public right-of-way of Hollowell Avenue in front of the property. The proposed wall will encroach approximately 5.50' into the right-of-way from the property line, and will be 1 %z' wide and approximately 50' long. Please see the attached plat. The owner has requested the City allow the continued encroachment of the described retaining wall, as permitted by Sec. 1 5.2-201 1 , Code of Virginia. As a condition to authorizing the encroachment, the owner will be required to indemnify and hold the City harmless against any claims against the City arising out of the maintenance and upkeep of the encroachment, and to maintain liability insurance, naming the City as an additional insured, for the encroachment. Recommended Action: Authorize the above referenced encroachment subject to the terms and conditions contained in the proposed measure, and authorize the City Manager to execute the appropriate document(s) granting the encroachment as described above, such document to be approved as to form by the City Attorney. Christopher P. Morrill City Manager Attachment: Plat Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director of Economic Development Cassandra L. Turner, Economic Development Specialist 1..Tac 7. THE SURVEY WAS TITLE SEARCH WTONUT GRAPHIC SCALE THE BEREFT!'OF A TITLE SF/RCA1 AND THEREFORE Y NOT SHOW L ENCUMBRMICE. 0 15 30 RE ALL Z.THIS PROPERTY THE AS PLATTED 10O NOT U FALL FLION THE 100 YEAR HOOD 6103.FN Ewan N VE x YAP tsN. FTELD EL HAS NOT BEEN VERIFIED BY tTUAL FlEw E1FMTU4S T ' a THIS PLAT MS PREPARED FROM AN I �• ACNAL AND CURRENT FIELD SURVEY. T inch 30 R •� t‘‘6" 5. Mr r PI HM3ITAT IMPROVEMENTS PRO HUMNSI' / •����' SITE 6. IMD6 E0. SCALED. / •yTH O r ∎.'∎ i e. LEOAL REFERENCE: Par. #070015507 •' ` ! Lrr- ,, 7. PROPERTY CURREMLY ZONED. R-5 r -) PC LESiE1D `T 'BQL6I.AS R. 4,4 —SURVEYED PROPERTY LINE • MEREDITH, JR. • VICINITY MAP -• SET REBAR .0 �• O EXISTING IRON FOUND Z Lic. No. 1450—B : NO SCALE —OE— OVERHEAD ELECTRIC i / . O WATER METER % �/ .36-I SO ` , POWER POLE r'1' 00"W 51 .83. LOT8 LOT7 LOT6 0.2559 AC. 3 Iw 8F M O r N N N M OO• 1n 0) N N CONC z STEPS WOOD FENCE METAL SHED 31.1' t! 5'n m 1 STY BRICK #2916 5.41 - -V. I. ' 4.62' CONS 181:17S b SWui` N63' p�E'BLOCK WALL 1.5' WIDE/ • 34.0 —HOLLOWELL AVW (40' R/W) PLOTOFSURVEY SHOWING . F - w. '102 AlbemarlegAve LOT 7, BLOCK 9 4b'" Roanoke,Virginia "CORBIESHAW" www.Imwpatom FOR Engineering ph: 540.345.0675 LINDA S. THOMPSON Surrvveyingfe fax:saosaz.aa56 CITY OFROANOKE, VIRGINIA Landscape Design Imweng@lmw.roacoxmail.com SURVEYED: DECEMBER 4, 2013 COMM: /4144 tat—- CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 Roanoke,Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 ANN H.SHAWVER,CPA ANDREA F.TRENT Director of Finance Assistant Director of Finance May 5, 2014 Dear Mayor Bowers and Members of City Council: Subject: March FY14 Financial Report - City of Roanoke The following financial report provides commentary on the City's financial results for the nine months ended March 31 , 2014. FY14 year-to-date revenues decreased 0.3% or $464,000 from FY13 as presented in the accompanying financial statements. The budgeted increase was 2.1% when comparing the FY14 adopted budget against the FY13 adjusted final results. The FY14 decreases have been mainly related to the timing of grants and aids received from the Commonwealth, partially offset by increases in general property tax revenue, certain local tax revenues, and permits and fees. The current revenue projection for FY14 is $2.6 million or 1 .0% below the adopted budget. The main contributors to this anticipated revenue shortfall are underperforming sales and communications taxes. The City is continuously analyzing its revenue estimates in light of recent economic trends. Significant year-to-year variances are explained in further detail in this report. Year-to-date expenditures in FY14 increased 3.2% from the prior year. The adopted expenditure budget for FY14 was 1 .7% or $4.3 million higher than the adjusted FY13 actual results. The primary drivers of the actual compared to budgeted increase have been the timing of payments for contracts, services and transfers such as paving and employee health services. These timing issues should be resolved by the end of the year. Major expenditure variances are described in further detail in the expenditure section of this report. Expenditure adjustments have been made to ensure that expenditures align with the revised revenue forecast. Revenues: Commentary on the significant categories of revenues and/or significant revenue variance is provided as follows: General Property Tax revenues were up by 0.4% or $298,000 compared to FY13 primarily due to the exoneration of a large personal property tax account in the prior year that was not repeated in the current year. For FY14 as a whole, personal property tax revenues are expected to increase approximately 2%. The due date for this significant source of City revenue is June 2nd. City of Roanoke,Virginia Report of City Manager Transfers Nine Months Ended March 31, 2014 (Unaudited) Transfer Number Date Explanation From To Amount CMT13-00109 07/09/13 Electronic Poll Books, Printers, General Fund Contingency Electoral Board $ 18,172 Backup Voting Machine Batteries,and Poll Book Peripherals CMT13-00111 07/10/13 Temporary Wages and FICA for General Fund Contingency Commissioner of the 17,224 Personal Property Tax Records Revenue Scanning Project CMT13-00123 08/06/13 Virginia Municipal League General Fund Contingency Traffic Engineering& 71,567 American Electric Power Rate Operations; Street Steering Committee Assessment Maintenance and Road Repair due to July Flooding CMT13-00127 08/09/13 Salt/Brine Spreader Transportation-Snow Fleet Management- 15,599 Transportation Vehicle Removal Nonoperating CMT13-00128 08/12/13 Phase I of Security Capital Fund Contingency PWSC Security 65,000 Enhancements at Public Works Enhancements Service Center(PWSC) CMT13-00128 08/12/13 FY14 Citizen Survey General Fund Contingency Department of Mangament& 23,170 Budget CMT13-00131 08/15/13 Harmony Computer System General Fund Contingency Social Services 14,100 License CMT13-00138 08/26/13 Fire/EMS Records Management Capital Fund Contingency Fire Operations 19,700 System CMT13-00140 08/27/13 Replace Trees in Downtown General Fund Contingency Parks 10,000 Roanoke CMT13-00175 09/09/13 Transfer Remaining Unused Art District Plan Economic Development 10,000 Funds from Art District Plan Project CMT13-00190 10/04/13 Plotter/Scanner for Building General Fund Contingency Building Inspections; 33,412 Inspections and Engineering Engineering CMT13-00192 10/08/13 Donations Received for Specific General Fund Contingency Police-Services 18,617 Programs CMT13-00199 10/28/13 Bi-directional Antenna at William Capital Fund Contingency Network Infrastructure 22,000 Fleming High School Replacement Program CMT13-00205 11/15/13 Ventrac Mower for Roanoke General Fund Contingency; Fleet Management- 26,089 River Bench Cut Maintenance Street Maintenance; Parks Nonoperating CMT13-00206 11/15/13 Deer Culling General Fund Contingency Police-Animal Control 37,500 1 City of Roanoke,Virginia Report of City Manager Transfers Nine Months Ended March 31,2014 (Unaudited) Transfer Number Date Explanation From To Amount CMT13-00208 11/25/13 Salt and Snow Removal General Fund Contingency Transportation-Snow $ 45,664 Equipment Removal CMT13-00232 12/30/13 Asbestos Removal at the Jail Jail Building Maintenance 10,000 CMT13-00233 12/31/13 Ten Defibrillators for Fire/EMS Capital Fund Contingency Fire-Operations 75,000 CMT14-00043 01/14/14 Salt(750 tons)for General Fund Contingency Transportation-Snow 54,615 Transportation Removal CMT14-00045 01/22/14 Close Grant Project Account Neighborhood Community Neighborhood Community 12,721 Development Building Grant Development Building Grant Project FY10 Project FY14 CMT14-00049 02/11/14 Memorial Bridge Greenway Capital Fund Contingency Roanoke River Greenway/ 62,500 Connector Tinker Creek Bridge#129- CMT14-00050 02/18/14 Virginia Department of Capital Fund Contingency 13th Street Widening 51,100 Transportation Administrative Expenses for the 13th Street and Hollins Road Project CMT14-00056 03/07/14 Emergency Operation Center Capital Fund Contingency Building Maintenance 14,925 Tables and Chairs CMT14-00064 03/18/14 E911 Merger Study Consulting Capital Fund Contingency Consulting for E911 Merger 23,788 Fees Study CMT14-00067 03/21/14 Shenandoah Avenue Storm Pheasant Ridge Road Capital Street Paving FY14 13,661 Drain Project Construction Notes: Under City Code section 2-121,the City Manager has authority to make transfers up to$75,000 between departments from July through March and in any amount from April to June.The City Manager has the authority to make unlimited transfers within departments. The scope of this report is limited to interdepartment transfers that are$10,000 or greater. 2 City of Roanoke,Virginia Report of City Manager Contingency Nine Months Ended March 31,2014 (Unaudited) Transfer Number Date Explanation Amo n Balance of Contingency at July 1,2013 $ 1,291,511 Contingency Transfers: CMT13-00123 08/06/13 Virginia Municipal League American Traffic Engineering&Operations; (71,567) Electric Power Rate Steering Street Maintenance Committee Assessment and Road Repair Due to July Flooding CMT13-00140 08/27/13 Replace Trees in Downtown Parks (10,000) CMT13-00182 09/23/13 Virginia Municipal League 2014 Office of Communications " (5,000) Preparations CMT13-00208 11/25/13 Salt and Snow Removal Equipment Transportation-Snow Removal (45,664) CMT14-00043 01/14/14 Salt(750 tons) Transportation-Snow Removal (54,615) CMT14-00048 02/04/14 United Way Campaign; Fire/EMS City Manager; Fire-Support (18,138) Equity&Diversity Conference Available Contingency at March 31,2014 $ 1,086,527 3 CITY OF ROANOKE,VIRGINIA GENERAL FUND FOR THE NINE MONTHS ENDED MARCH 31,2014 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Actual(Restated) Actual Percent of Revenue Budget July 1- March July 1- March FY14 vs FY13 Budget Revenue Source Budget Variance 2013-2014 2012-2013 Variance Received General Property Taxes $ 105,388,000 $ (37,652,385) $ 67,735,615 $ 67,437,859 0.4% 64.3% Other Local Taxes 74,518,000 (25,566,828) 48,951,172 48,406,780 1.1% 65.7% Permits,Fees and Licenses 1,034,000 (193,560) 840,440 797,473 5.4% 81.3% Fines and Forfeitures 1,592,000 (741,395) 850,605 1,052,306 (19.2%) 53.4% Revenue from Use of Money and Property 214,000 (89,015) 124,985 99,503 25.6% 58.4% Intergovernmental 65,722,000 (29,416,153) 36,305,847 37,800,904 (4.0%) 55.2% Charges for Services 8,508,000 (2,898,098) 5,609,902 5,699,978 (1.6%) 65.9% Internal Services 2,507,000 (672,707) 1,834,293 1,587,136 15.6% 73.2% Transfers From Other Funds 129,897 - 129,897 50,012 159.7% 100.0% Miscellaneous Revenue 550,000 (65.506) 484,494 398,905 21.5% 88.1% Total $ 260,162,897 $ (97,295,647) $ 162,867,250 $ 163,330,856 (0.3%) 62.6% Note: Other Local Taxes and Intergovernmental Revenues have been restated for net transfers of Public Facilities Tax recorded in error as Local Sales Tax relating to the Hotel Roanoke STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted July 1- March July 1- March FY14 vs FY13 Budget Expenditures Budget Balance 2013-2014 2012-2013 Variance Obligated General Government $ 14,221,418 $ 2,819,262 $ 11,402,156 $ 10,521,211 8.4% 80.2% Judicial Administration 8,027,131 1,969,134 6,057,997 5,922,136 2.3% 75.5% Public Safety 61,850,395 12,672,391 49,178,004 47,790,227 2.9% 79.5% Public Works 26,117,526 5,338,772 20,778,754 19,417,322 7.0% 79.6% Health and Welfare 36,961,483 10,785,590 26,175,893 25,790,094 1.5% 70.8% Parks,Recreation and Cultural 9,698,966 2,114,743 7,584,223 7,418,066 2.2% 78.2% Community Development 7,008,303 2,067,799 4,940,504 4,141,531 19.3% 70.5% Transfer to Debt Service Fund 13,225,490 608,315 12,617,175 13,021,234 (3.1%) 95.4% Transfer to School Fund 74,506,400 18,626,598 55,879,802 54,543,111 2.5% 75.0% Nondepartmental 10,107,842 6,105.679 4,002,163 3.902,655 2.5% 39.6% Total 261,724,953 $ 63,108,282 $ 198,616,671 $ 192,467,587 3.2% 75.9% 4 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE NINE MONTHS ENDED MARCH 31, 2014 (UNAUDITED) FY 2014 FY 2013 Operating Revenues Rentals $ 2,677,905 $ 3.168,156 Event Expenses 1,485,785 1,059,791 Advertising 90,798 108,044 Admissions Tax 349,173 360,526 Facility Surcharge/Ticket Rebate 330,714 361,928 Commissions 133,612 188,000 Ancillary 79,743 75,497 Miscellaneous 83,473 127,428 Total Operating Revenues 5,231,203 5,449,370 Operating Expenses Personal Services 810,185 929,222 Operating Expenses 4,629,614 4,582,254 Management Fees 282,198 275,816 Depreciation 680,940 684,875 Total Operating Expenses 6,402,937 6,472,167 Operating Loss (1,171,734) (1,022,797) Nonoperating Revenues/(Expenses) Investment Income 70,508 48,803 Interest Expense* (542,606) (369,709) Net Nonoperating Expenses (472,098) (320,906) Loss Before Transfers and Contributions (1,643,832) (1,343,703) Transfers and Contributions Transfer from General Fund 1,017,097 1,013,068 Transfer to Debt Service Fund - (40,825) Net Transfers and Contributions 1,017,097 972,243 Change in Net Position $ (626,735) $ (371,460) * Interest Expense for FY 2014 includes a one-time adjustment of$120,000 for the implementation •of GASB statement 65. 5 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE NINE MONTHS ENDED MARCH 31, 2014 (UNAUDITED) FY 2014 FY 2013 Operating Revenues Market Garage $ 346,055 $ 358,325 Elmwood Park Garage 418,168 400,583 Center in the Square Garage 258,997 223,053 Church Avenue Garage 404,508 425,252 Tower Garage 289,637 281,628 Gainsboro Garage 92,683 98,582 Campbell Garage 92,458 67,276 Williamson Lot 67,667 64,257 Higher Ed Center Lot 42,217 42,917 Market Lot 16,914 16,797 Elmwood Lot 60,670 61,086 Warehouse Row Lot 23,575 30,388 West Church/YMCA Lots 19,703 19,703 Off Street Parking Violations(All Locations) 38,368 23,992 On Street Parking Violations 252,616 295,039 Other Income 75,854 - Total Operating Revenues 2,500,090 2,408,878 Operating Expenses Operating Expenses 1,321,931 1,223,208 Depreciation 734,256 726,912 Total Operating Expenses 2,056,187 1,950,120 Operating Income 443,903 458,758 Nonoperating Revenues/(Expenses) Investment Income 55,253 43,076 Miscellaneous - 17,455 Interest Expense' (740,391) (497,951) Net Nonoperating Expenses (685,138) (437,420) Income/(Loss) Before Transfers and Contributions (241,235) 21,338 Transfers and Contributions Transfer to Capital Projects Fund (11,280) - Net Transfers and Contributions (11,280) - Change in Net Position $ (252,515) $ 21,338 ` Interest Expense for FY 2014 includes a one-time adjustment of$119,000 for the implementation of GASB statement 65. 6 CITY OF ROANOKE,VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MARCH 31, 2014 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31,2014 BALANCE AT BALANCE AT BALANCE AT FEBRUARY 28,2014 RECEIPTS DISBURSEMENTS MARCH 31,2014 MARCH 31,2013 CONSOLIDATED FUNDS $ 38,531,358.26 $58,656,489.32 $23,991,443.27 $ 73,196,404.31 $ 73,048,666.59 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,VIRGINIA,FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING MARCH 31.2014 THAT SAID FOREGOING: CASH CASH IN HAND $23,744.80 CASH IN WELLS FARGO BANK CASH IN VALLEY BANK 8,447,308.04 2,950.28 INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL 20,261,857.12 CERTIFICATES OF DEPOSIT VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 3,013,997.88 VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 1,000,000.00 VALLEY BANK MONEY MARKET 15,353,325.42 VIRGINIA INVESTMENT POOL 20,093,206.47 TOTAL 5,000,014.30 $ 73,196,404.31 April 22, 2014 _ VELYN W POI ERS,TREASUR R 7 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET POSITION FOR THE NINE MONTHS ENDED MARCH, 2014 (UNAUDITED) FY 2014 FY 2013 Additions Employer Contributions $ 9,597,357 $ 8,097,042 Investment Income Net Appreciation in Fair Value of Investments 47,778,154 39,844,931 Interest and Dividend Income 8,427,422 5,075,438 Total Investment Gain 56,205,576 44,920,369 Less Investment Expense 690,425 615,344 Net Investment Gain 55,515,151 44,305,025 Total Additions $ 65,112,508 $ 52,402,067 Deductions Benefits Paid to Participants $ 23,651,245 $ 22,833,920 Administrative Expenses 437,781 319,787 Total Deductions 24,089,026 23,153,707 Net Increase 41,023,482 29,248,360 Plan Net Position Available for Benefits: Fund Balance July 1 _ 347,126,105 320,545,500 Fund Balance March 31 $ 388,149,587 $ 349,793,860 8 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET POSITION March 31, 2014 (UNAUDITED) FY 2014 FY 2013 Assets Cash $ 1,353,670 $ 1,112,683 Investments, at Fair Value 389,427,849 351,244,073 Accounts Receivable - Due from Other Funds 186 159 Total Assets $ 390,781,705 $ 352,356,915 Liabilities and Net Assets Liabilities: Due to Other Funds $ 2,631,930 $ 2,562,984 Accounts Payable 188 71 Total Liabilities 2,632,118 2,563,055 Plan Net Position Available for Benefits $ 388,149,587 $ 349,793,860 9 7.b. 1 . City of Roanoke Financial Report Nine Months Ended March 31 , 2014 FY14 General Fund Overview • FY14 revenues have decreased 0.3% compared to FY13, lagging the budgeted increase of 2. 1 % as a result of timing of reimbursements received from the commonwealth and lower sales tax revenues through March. • The revenue projection for FY14 is $2.6 million or 1 .0% below the adopted budget. • Expenditures YTD have increased 3.2% over the prior year primarily related to anticipated costs as well as increased funding to Roanoke City Public Schools. • Mid-year reductions have been made to ensure sufficient off-set for the projected revenue shortfall. . . Sales Tax Decline FY14 Revenue Estimate $20.018 M 14.0 12.0 N 10.0 p 8.0 6.0 4.0 2.0 0.0 8 Months Ended 2/28 •Prior YTD Actual ❑ YTD Budget •YTD Actual 1 • Sales tax revenues declined 2. 1 % compared to prior year as adjusted for the reclassification of public facilities tax recorded as sales tax in error. • Consumer spending was affected by severe winter weather. • Strong retail performance in FY13 related to activity that followed the derecho event was not repeated in FY14. 3 Meals Tax FY14 Revenue Estimate $ 13.301 M 10.0 8.0 6.0 0 4.0 2.0 o.o 8 Months Ended 2/28 • Prior YTD Adjusted YTD Budget El YTD Actual FY14 revenue was 2.5% higher than FY13, but 1 .2% behind YTD budget. 4 Business and Professional Occupational License (BPOL) Tax FY14 Revenue Budget $12.495M 14.0 12.0 c 10.0 8.0 M61 6.0 4.0 2.0 0.0 as of April 10 • Prior YTD Actual El YTD Actual E FY14 Budget Tax due date was March 1st Revenues are 1 .5% above last year with 96.3% of estimate collected. Lodging Tax FY14 Transient Occupancy Tax Revenue Estimate $3.793 M 3.00 2.50 cn 2.00 ° 1.50 E 1.00 0.50 0.00 9 Months Ended 3/31 •Prior YTD ❑YTD Budget •YTD Actual Effective January 2013, the Lodging tax rate increased 1 .0% . Adjusted for the rate change, Lodging tax revenue increased 2.5% over FY13, but is slightly lower than budget. 6 . . Admissions Tax Exceeding 4 Budget and Prior Year FY14 Admissions Tax Revenue Estimate $0.430 M 0.35 0.30 w 0.25 c .2 0.20 -- 0.15 0.10 0.05 0.00 9 Months Ended 3/31 • Prior YTD ❑YTD Budget •YTD Actual Admissions tax revenue increased 7.3% over FY13 and is 3.8% higher than budget. Movie theater and events attendance both credited for this growth . 7 Personnel (Salary/Benefit) Lapse Performing Ahead of Target 80.0 N C •°- 60.0 ▪ 40.0 N d 03 20.0 R co 0.0 Target Actual 9 Mo Ended 3/31 Fiscal Year savings projected to exceed budget by $125,000. YTD expenditure is .4% or $305,000 ahead of target. 8 . . Comprehensive Services Act (CSA) Expenses Below Target 8.0 6.0 co o FY 2013 Actual FY 2014 Actual Target 9 Mo Ended 3/31 YTD expenses are 8.0% or $587k below target of $6.6M. Lower expenditures are related to lower adult care and subsidized adoption expenditures and the reclassification of CSA expenses from IV-E costs in the prior year. 9 Residential Juvenile Detention Expenses Below Target 1 ,000 750 500 N p 250 L Target Actual 9 Mo Ended 3/31 YTD expense 2.8% below target of $787,000. 10 . . Solid Waste Tipping Fees Below Target 2,000 U) c 1,500 - ca O• 1,000 t I 500 - - 0 Target Actual 9 Mo Ended 3/31 YTD costs are 6.3% or $ 103,000 below target of $1 .63M . 11 Motor Fuel Expenses Above Target w 1500 - - a � 1000 111- 0 500 Target Actual 9 Mo Ended 3/31 YTD expense 13.5% or $ 137k above a non-seasonally adjusted target of $1 .01 M. Increase above target is attributed to storm debris clean up in July and snow removal activities. Costs are controlled by practice of contracting for fuel. 12 Pension Plan Trust Performance YTD Growth 17% Asset Allocation 3/31/14: Roanoke Performance Period Pension Plan Policy US Equities 52.4% One Month -0.14% 0.13% Real Estate 2.5% Fiscal YTD 16.76% 14.61% Balanced 1.4% One Year 17.67% 15.30% Convertibles 4.3% Three Years 11.89% 11.17% Five Years 16.72% 15.68% International Equities 19.1% US Fixed Income 14.0% 400 ■ Low (2/28!09) International Emerging 350 _ I •■ 6/30/08 Equities 3.3% 300 � ❑ 6/30/09 250 • •6/30/10 Infrastructure Funds 3.0% ❑ 6/30/11 200 100.0% I 150 I I' ❑6/30/12 Total Allocation 100.0/o •6/30!13 • 3/31/14 Pension Plan assumed rate of return is 100 Market Value Assets ❑ High (10/31/07) 7.75% (Millions) 13 City unemployment rate in February was 5 . 3% , the lowest since January 2009 9.0% 1 8.0 /° Jun12 7.0% 11 — Sep 12 6.0 3o0 Dec12 Ii; 1i �� ® Ma■ -■ iilI-- Roanoke City VA US February US and Virginia unemployment rates were 6.7% and 4.9% , respectively. 14 w . _ City Performance Lagging Through March • Total expenditures through March are ahead of budget but timing differences in contracts and interfund transfers impact this. • Departmental budget reductions were implemented to ensure expenditures do not exceed revenues. • City's unemployment rate down to five year low. • U .S. consumer confidence hits six-year high in March. The overall economy is expected to continue improving. 15 CITY OF ROANOKE G OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 �� Telephone: (540)853-254i Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokcva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC May 7, 2014 Assistant Deputy City Clerk Lori E. Vaught, School Board Trustee 3633 Oaklawn Avenue, N. E. Roanoke, Virginia 24012 William B. Hopkins, Jr., School Board Trustee 1102 Oakwood Drive, S. W. Roanoke, Virginia 24015 Dear Trustees Vaught and Hopkins: I am enclosing a copy of Resolution No. 39927-050514 reappointing you as Trustees on the Roanoke City School Board for terms commencing July 1, 2014 and ending June 30, 2017. Please find enclosed Certificates of your reappointments. Your Oaths of Office have been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your terms of office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as Trustees of the Roanoke City School Board. Sincerely, � 1 Stephanie M.tb n G Re y Ids, MMC City Clerk Enclosure pc: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w/attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance /or IN THE COUNCIL OF TIIR CITY OF ROANOKE, VIRGINIA The 5th day of May, 2014. No. 39927-050514. A RESOLUTION appointing Lori B. Vaught and William B. Hopkins,Jr., as School Board Trustees of the Roanoke City School Board for terms commencing July 1,2014,and ending June 30, 2017. WHEREAS, pursuant to Section 9-24, Code of the City of Roanoke (1979), as amended, a public hearing was held on April 21, 2014, relating to the appointment of School Board Trustees; and WHEREAS,this Council is desirous of appointing Lori B.Vaught and William B.Hopkins, Jr., to fill the vacancies on the Roanoke City School Board. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Lori B. Vaught and William B. Hopkins, Jr., are hereby appointed as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2014, and ending June 30, 2017. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Board, and to Lori B. Vaught and William B. Hopkins, Jr. ATTEST: tff44-42/20.--a)n) (tar)C" City • K:\MEASURES\SCNOOL BOARD TRUSTEE APPOINTMENT 2014.DOC COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Lori E. Vaught was reappointed as a School Board Trustee of the Roanoke City School Board for a term of office commencing July 1, 2014, and ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. ittLie)rn City Clerk COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, William B. Hopkins, Jr., was reappointed as a School Board Trustee of the Roanoke City School Board for a term of office commencing July 1, 2014, and ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clem •i I • • CITY OF ROANOKE OFFICE OF THE CITY CLERK • 215 Church Avenue,S.W.,Room 456 4 . Roanoke,Virginia 24011-1536 r f Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: cicrk(n),ronnokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7 2014 CECELIA T.WEBB,CMC Y , Assistant Deputy City Clerk Brian Redd 2628 Sweetbrier Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Redd: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the City of Roanoke Finance Board fora two-year term of office ending June 30, 2016. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the City of Roanoke Finance Board. Sincerely, Stephanie M. Moo Reynolds, MMC City Clerk Enclosures pc: Ann H. Shawver, Secretary, City of Roanoke Finance Board COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Brian Redd was reappointed as a City representative of the City of Roanoke Finance Board for a two-year term of office ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. VCOvw 1/44-114 City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK t >} �•z• 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 ,... Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(n),ronnokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk The Honorable Jacqueline Talevi, Judge Roanoke County General District Court 305 East Main Street Salem, Virginia 24153 Dear Judge Talevi: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Court Community Corrections Regional Program Community Criminal Justice Board. ;�p��Sinncerely, �I -1_ `"". uTh, Stephanie M. oon Rey d�� City Clerk Enclosures pc: Beth Lipes, Interim Director of Court and Community Services, 1717 Peters Creek Road, N.W., Roanoke, Virginia 24017-2139 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Jacqueline Talevi was reappointed as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Cle x.93�J1.✓ Y • CITY OF ROANOKE metro 7 OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 zr $ - Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 "--" Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk The Honorable Leisa Ciaffone, Judge Roanoke County Juvenile and Domestic Relations District Court 305 East Main Street Salem, Virginia 24153 Dear Judge Ciaffone: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were appointed to replace Judge Joseph Clarke as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three-year term of office commencing July 1, 2014 and ending June 30, 2017. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am. enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Court Community Corrections Regional Program Community Criminal Justice Board. Sincerely, rn, A4-14-46) Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Beth Lipes, Interim Director of Court and Community Services, 1717 Peters Creek Road, N.W., Roanoke, Virginia 24017-2139 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Leisa Ciaffone was appointed to replace Judge Joseph Clarke as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three-year term of office commencing July 1, 2014 and ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City CIeN " CITY OF ROANOKE �+' . OFFICE OF THE CITY CLERK • ';' 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: cicrkLroanokcva.goy JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk R. Brian Townsend Assistant City Manager for Community Development Roanoke, Virginia Dear Mr. Townsend: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the New River Valley Commerce Park Participation Committee for a four-year term of office ending June 30, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the New River Valley Commerce Park Participation Committee. Sincerely, H Stephanie e Moon '1 ynolds, MMC City Clerk Enclosures pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, R. Brian Townsend was reappointed as a City representative of the New River Valley Commerce Park Participation Committee for a four-year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk Q(� .. • CITY OF ROANOKE OFFICE OF THE CITY CLERK 4 .4xx; 215 Church Avenue,S.W.,Room 456 ? '° Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 ``- Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: dcrkpilroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk Ma 7, 2014 CECELIA T.WEBB,CMC May Assistant Deputy City Clerk R. Brian Townsend Assistant City Manager for Community Development Roanoke, Virginia Dear Mr. Townsend: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Virginia's First Regional Industrial Facility Authority for a four-year term of office ending June 30, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Virginia's First Regional Industrial Facility Authority. /� Sincerely, i /f � to hJ� �1 ynol /� � � Stephanie M. Moo ynol , MMC City Clerk Enclosures pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, R. Brian Townsend was reappointed as a City representative of the Virginia's First Regional Industrial Facility Authority for a four-year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk `---) * CITY OF ROANOKE .et . OFFICE OF THE CITY CLERK • 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: Berk @roenokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Meg T. Munton 5415 Cave Spring Lane, S. W. Roanoke, Virginia 24018 Dear Ms. Munton: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a member (Protected Class/City) of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Meg T. Munton was reappointed as a member (Protected Class/City) of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk td tar4) b� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 -`:.._°_. Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail clerkCroanokeva.go° JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Captain Samuel Roman 1712 Lonna Drive, N. W. Roanoke, Virginia 24018 Dear Captain Roman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were appointed to replace Deputy Chief Tim Jones as a City representative (law enforcement) of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office commencing July 1, 2014, and ending June 30, 2017. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Regional Virginia Alcohol Safety Action Program Policy Board. Sincerely, *Lit, \if\ •Stephanie M. Moon Reyn , M City Clerk Enclosures pc: Beth Lipes, Interim Director of Court and Community Services, 1717 Peters Creek Road, N.W., Roanoke, Virginia 24017-2139 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Samuel Roman was appointed to replace Deputy Chief Tim Jones as a City representative (law enforcement) of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office commencing July 1, 2014, and ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. r1. Ylr�a�+n,-..) City Clerk e` c . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail cicrk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Kianna Wade 236 Eugene Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Wade: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, A-49.0“,c,n1 \\Orsz(471,4.4,litil Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Susan Jennings, Arts and Culture Coordinator COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Kianna Wade was reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. --(40.;4.A...,Om.)'1"\ert... (21Arni„..4) City Clerk tr CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk Ma 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Susan Egbert 3571 Bradshaw Road Salem, Virginia 24153 Dear Ms. Egbert: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, ILt+.4thstr) �V .t�4�. t1"-dl , MM Stephanie M. Moon Rey Ids, MM City Clerk Enclosures pc: Susan Jennings, Arts and Culture Coordinator COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Susan Egbert was reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk t # C CITY OF ROANOKE -err OFFICE OF THE CITY CLERK 215 Church Avenue,S.W,Room 456 # Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: cicrk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Douglas Jackson 2121 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Jackson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, m aw.� Stephanie M. Moon Reyno s, MMC City Clerk Enclosures • pc: Susan Jennings, Arts and Culture Coordinator COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Douglas Jackson was reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. YC y Clem 0\944,41 (J10� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 r 1,„ Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerkrJ,roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Benjamin Crawford 3542 Wright Road Roanoke, Virginia 24015 Dear Mr. Crawford: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, t Q Stephanie M. Moon Reynol MMC City Clerk Enclosures pc: Susan Jennings, Arts and Culture Coordinator COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Benjamin Crawford was reappointed as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. T^ . - , City Clerk \ CITY OF ROANOKE . . OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 i Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk®roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Shawna A. Battle 3822 Greenland Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Battle: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a member of the Roanoke Public Library Board for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Roanoke Public Library Board. Sincere y, IZAr r Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Shawna A. Battle was reappointed as a member of the Roanoke Public Library Board for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. Gram/ City Clerk c? CITY OF ROANOKE art OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Room 456 ti t4 " Roanoke,Virginia 24011-1536 Telephone: (540)8534541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanakeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Doug Robison 2517 Mount Vernon Road, S. W. Roanoke, Virginia 24014 Dear Mr. Robison: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors. Sincerely, Stephanie M. Moon Rey , M City Clerk Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Doug Robison was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. m _ to City Clerk Troir CITY OF ROANOKE �►'1 OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 x ? °d Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 ---- Fax: (540)853-1145 E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Jeffrey Marks 1909 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Mr. Marks: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors. Sincerely, •Y0^ Stephanie M. Moon Reyholds, C City Clerk Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Jeffrey Marks was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. 4 City Clerk CITY OF ROANOKE • OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 ffi Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Gary D. Walton 5662 Longridge Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Walton: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors. Sincerely, Stephanie M. Moon R olds, M C City Clerk Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Gary Walton was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Room 456 a, h Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(iproanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Renee "Butch" Craft 1039 Clearfield Road, S. W. Roanoke, Virginia 24015 Dear Ms. Craft: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors. Sincerely, ° AY . e Stephanie M. Moon Reynolds, M City Clerk Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Renee "Butch" Craft was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk o,roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City, Clerk Ma 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk James B. Lee 515 Darwin Road, S. W. Roanoke, Virginia 24014-3017 Dear Mr. Lee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Greenway Commission. Sincerely, LINN a , 1 74) Stephanie M. Moonlds, r, C City Clerk Enclosures pc: Liz Belcher, Roanoke City Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, James B. Lee was reappointed as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 ' A 3 �. Roanoke,Virginia 24011-1536 Telephone: (540)8534541 "_- Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roxnokevx.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk Ma 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Jane B. Conlin, Director Human Services Roanoke, Virginia Dear Ms. Conlin: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, Stephanie M. Moon`R@ynolds, MC City Clerk Enclosures pc: Dan O'Donnell, Chairman, Roanoke Valley Juvenile Detention Center, Roanoke County Treasurer, 5204 Bernard Drive, S. W., Suite 400A, Roanoke, VA 24018 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Jane Conlin was reappointed as a City representative of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Cler CITY OF ROANOKE OFFICE OF THE CITY CLERK w,* 215 Church Avenue,S. W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk�i�raanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk Ma 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk James O'Hare, Youth Care Administrator Human Services Roanoke, Virginia Dear Mr. O'Hare: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative (Alternate Member) of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative (Alternate Member) of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, istetkaLL ^ t/y Stephanie M. Moo eynohi 1, MMC `— City Clerk Enclosures pc: Dan O'Donnell, Chairman, Roanoke Valley Juvenile Detention Center, Roanoke County Treasurer, 5204 Bernard Drive, S. W., Suite 400A, Roanoke, VA 24018 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, James O'Hare was reappointed as a City representative (Alternate Member) of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. 7,-;(41„.a.) ty\ mit\14476.04 City Clerk CITY OF ROANOKE ,.r r OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: cicrk@,roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Robert Lewis Leftwich 3718 Chesterton Street, S. W. Roanoke, Virginia 24018 Dear Mr. Leftwich: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Regional Cable Television Committee. Sincerely, Stephanie M. Moon Reynolds, City Clerk Enclosures pc: Elaine Bays-Murphy, Cable Access Manager, Roanoke Valley Regional Cable Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Robert Leftwich was reappointed as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City CI iiittla CITY OF ROANOKE OFFICE OF THE CITY CLERK N 215 Church Avenue,S.W.,Room 456 II : Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk@rom,okeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk Ma 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk The Honorable Tim Allen Sheriff Roanoke, Virginia Dear Sheriff Allen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were appointed to replace Octavia Johnson, former Sheriff, as a City representative (Elected Official) of the Virginia Cares, Inc., Board of Directors. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative (Elected Official) of the Virginia Cares, Inc., Board of Directors. Sincerely, * . : Stephanie M. Moon ynolds, MMC City Clerk Enclosures pc: Ann Fisher, Executive Director, Virginia Cares, Inc., 108 Henry Street, N. W., 3rd Floor, Roanoke Virginia, 24016 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Tim Allen was appointed to replace Octavia Johnson, former Sheriff, as a City representative (Elected Official) of the Virginia Cares, Inc., Board of Directors. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. City Clerk CITY OF ROANOKE .wr-r OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 ...' Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk Douglas C. Waters 204 S. Jefferson Street, Unit 9 Roanoke, Virginia 24011 Dear Mr. Waters: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a City representative of the Virginia Western Community College Local Advisory Board. Sincerely, y�^ Stephanie M. Moon ynold l MC City Clerk Enclosures pc: Dr. Robert Sandal, Secretary, Virginia Western Community College Board, P.O. Box 14007, Roanoke, Virginia 24038, w/application COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, Douglas C. Waters was reappointed as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. tr4.LALL.) Oni :ne Ckaa) City Clerk N.-) ,Tr. CITY OF ROANOKE . OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Room 456 A C44, Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 — ' Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerkC roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk May 7, 2014 CECELIA T.WEBB,CMC y Assistant Deputy City Clerk John P. Bradshaw, Jr. 3132 Burnleigh Road, S. W. Roanoke, Virginia 24014 Dear Mr. Bradshaw: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 5, 2014, you were reappointed as a City representative of the Western Virginia Water Authority Board of Directors for a four-year term of office ending June 30, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a City representative of the Western Virginia Water Authority Board of Directors. Sincerely, Stephanie M. Moon eynold-, 7/MC City Clerk Enclosures pc: Mary Sweeney, via email at mary.sweeney @westernvawater.org COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of May 2014, John P. Bradshaw, Jr., was reappointed as a City representative of the Western Virginia Water Authority Board of Directors for a four-year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventh day of May 2014. Cstri* LrM )O City Clerk BESTPITCH 39928-051214 7j ROANOKE CITY COUNCIL CONTINUATION OF RECESSED SESSION MAY 12, 2014 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1 . Call to Order--Roll Call. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. NOTICE: The recessed Council meeting will be televised live and replayed on Channel 3 on Friday, May 16 at 7:00 p.m., and Sunday, May 18 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. Statement of Purpose. Mayor Bowers. Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2014-2015 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, School Athletics Fund and Grant Fund budgets will be available for appropriation. Received and filed. 1 1. Amendment of the City's Fee Compendium in connection with proposed fee and rate changes for adjustments to off-street parking violations and implementation of a Stormwater Utility Fee, effective July 1 , 2014. Adopted Resolution No. 39928-051214 and Ordinance No. 39929-051214 (7-0). 2. Adoption of 2014-2015 General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics and Grant Funds and State Sharing Program appropriation ordinance. Adopted Budget Ordinance No. 39930-051214 (7-0). 3. Adoption of a Pay Plan for officers, employees and constitutional officers of the City; and authorization for certain salary adjustments/increments and merit increases and monthly stipends for certain board and commission members, effective July 1, 2014. Adopted Ordinance No. 39931-051214 (7-0). 4. Revisions to the Roanoke City School Funding Policy for funding the School Division dated May 9, 2011 . Adopted Resolution No. 39932-051214 (7-0). 5. Amendment of the City Code to change the assessment and levy of real estate taxes from a calendar year basis to a fiscal year in order to conform to the City's fiscal year. Adopted Ordinance No. 39933-051214 (7-0). 6. Endorsement of a certain update to the Five-year Capital Improvement Program for Fiscal Years 2015-2019; and appropriation of funds in connection therewith. Adopted Resolution No. 39934-051214 and Budget Ordinance No. 39935-051214 (7-0). 7. Appropriation of FY2015 funds for Enterprise Zone. Adopted Budget Ordinance No. 39936-051214 (7-0). 8. Approval of the 2014-2015 Annual Update to the 2010-2015 Consolidated Plan. Adopted Resolution No. 39937-051214 (7-0). 9. A resolution recognizing the Director of Finance for services rendered to the City of Roanoke and its citizens. Adopted Resolution No. 39938-051214(7-0). Presented ceremonial copy to Ms. Shawver. 10. Presentation of the Government Finance Officers Certificate of Achievement in Financial Reporting to the Department of Finance. Presented certificate to Ms. Shawver and recognized staff in attendance. 11. Adjourn — 2:42 P.M. 2 DEPARTMENT OF FINANCE } 215 Church Avenue, SW,Suite 461 1f' PO Box 1220 Roanoke,Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 ANN H.SHAWVER,CPA ANDREA F.TRENT Director of Finance Assistant Director of Finance May 12, 2014 TO: Honorable Mayor and Members of Council FROM: Ann H. Shawver, Director of Finance SUBJECT: Certification of Funding I, Ann H. Shawver, Director of Finance of the City of Roanoke, in accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds required for the 2014 - 2015 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, School Athletics Fund and Grant Fund budgets will be available for appropriation. erector of Finance AHS:ca etaCITY OF ROANOKE r OFFICE OF THE CITY CLERK �. 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk®roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 13, 2014 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Resolution No. 39928-051214 providing for an amendment to the fines for violations charged at the City owned and/or controlled parking facilities known as the Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot, Warehouse Row Lot, and Williamson Lot (Off-Street Parking Garages and Lots), effective July 1, 2014; and directing amendment of the Fee Compendium. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting on Monday, May 12, 2014. Sincerely, 1444k-d) ml livimti trite) Stephanie M. Moon R nold City Clerk Enclosures pc: Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Debbie Mosses, Parking Coordinator Bob Bengtson, Director of Public Works IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No. 39928-051214. A RESOLUTION providing for an amendment to the fines for violations charged at the City owned and/or controlled parking facilities known as the Campbell Garage, Center in the Square Garage,Church Avenue Garage,Elmwood Park Garage, Gainsboro Garage,Market Garage,Tower Garage,Elmwood Lot,Higher Ed Center Lot,Market Lot,Warehouse Row Lot,and Williamson Lot (Off-Street Parking Garages and Lots); establishing an effective date; and directing amendment of the Fee Compendium. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The current parking fines for violations at Campbell Garage, Center in the Square Garage,Church Avenue Garage,Elmwood Park Garage, Gainsboro Garage,Market Garage,Tower Garage,Elmwood Lot,Higher Ed Center Lot,Market Lot,Warehouse Row Lot,and Williamson Lot shall be amended as follows: Violation Description Current Charge Proposed Charge Failure to pay honor box $10.00 $20.00 Handicapped parking $10.00 $125.00 Improper display of disabled placard $10.00 $25.00 Late payment fee $7.50 7 days late An additional late $15.00 14 or more payment fee of$15.00 will days late be charged for each violation not paid in full within 15 days of the violation. Off-Street(Garages and lots)fines 2014.doc 1 2. The above off-street parking fines for violations at the indicated parking facilities will be effective on and after July 1, 2014. 3. The following off-street parking fines for violations are currently in effect at the indicated parking facilities and will not change,however,the Fee Compendium needs to be updated to include these charges. Violation Description Current Charge Underpaid for time parked $10.00 Failure to display valid hangtag $10.00 Parking in reserved space $10.00 Double parking $10.00 Storage of vehicle $10.00 4. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795,adopted March 27, 1995, effective as of that date, shall be amended to reflect the new and existing off-street parking violation fines to be charged at Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot, Warehouse Row Lot, and Williamson Lot (Off-Street Parking Garages and Lots). ATTEST: trytuiletLu ■ yylooy1/4 esio.prok?_ City Cl Off-Street(Garages and lots)fines 2014 doe 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA • The 12th day of May, 2014. No. 39929-051214. AN ORDINANCE establishing a monthly stormwater utility fee rate per billing unit as provided for by the Code of the City of Roanoke, Section 11.5-3; establishing a phase-in period and an effective date for each phase; authorizing the City Manager to take certain actions in connection with such stormwater utility fee rate; amending the City's Fee Compendium;and dispensing with the second reading by title of this Ordinance. WHEREAS, City Council has established a Stormwater Utility for the City pursuant to Ordinance No. 39808-111813; WHEREAS, Chapter 11.5 of the City Code, Stormwater Utility,provides City Council may set the monthly utility fee rate with the adoption of the City budget; and WHEREAS, City Council has determined that the stormwater utility fee rate should be phased in over a period of three years. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. A stormwater utility fee rate of$0.90 per billing unit per month shall be, and hereby is,established for the Stormwater Utility as created by Ordinance No. 39808-111813,in compliance with such Ordinance and with Section 15.2-2114 of the Code of Virginia(1950),as amended,and is subject to the phase-in period set forth below. 2. The stormwater utility fee rate of$0.90 per billing unit per month shall be phased in over a period of three years as follows: Phase-In Periods for the Stormwater Utility Fee Rate: Effective Date Monthly Stormwater Utility Fee Rate July 1, 2014 $0.30 per Billing Unit July 1, 2015 $0.60 per Billing Unit July I, 2016 $0.90 per Billing Unit 3. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new stormwater utility fee rate. 4. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Ordinance. 5. The fee established by this Ordinance shall remain in effect until changed or amended by this Council. 6. The City Manager is authorized to take such other actions and to execute such further documents,approved as to form by the City Attorney,as may be necessary to establish, implement, and enforce the above stormwater utility fee rate and the phase in of such rate. 7. This Ordinance shall be in full force and effect on and after July 1, 2014. 8. Pursuant to §12 of the Roanoke City Charter, the second reading by title of this ordinance is hereby dispensed with. 9 ' n ATTEST: 14(`cSS'��'�t\x City Cle . kilLA- ) CITY COUNCIL AGENDA REPORT .__? To: Honorable Mayor and Members of City Council Meeting: May 12, 2014 Subject: Amendment of Fee Schedule Background: The recommended Fiscal Year 2014-15 budget includes proposed fee and rate changes for the following: adjustments to off-street parking violations and the implementation of a Stormwater Utility fee. Considerations: 1. Off-Street Parking Violations In an effort to align off-street parking fines with on-street parking violation fees, we propose the following changes to the off-street parking fine structure. There is no incremental revenue associated with these new fees. Fee Title Current Fee Proposed Fee Parking Violation Late $7.50 - 7 days late An additional late Payment Fee $1 5.00 - >14 days late payment fee of $1 5.00 will be charged for each violation not paid in full within 15 days of the violation Failure to Pay Honor Box $10 $20 Handicapped Parking $10 $125 Violation Improper Disabled $10 $25 Placard Display 2. Stormwater Utility Fee By Ordinance No. 39808-111813, City Council approved the creation of the Stormwater Utility. The utility will enhance stormwater maintenance, water quality, and infrastructure improvements. City Administration has proposed a three year phase in of the full stormwater utility fee. A $.90 fee per billing unit (500 square feet of impervious surface) per month will be charged to property owners and phased in over a three year period, with a monthly rate of $.30 per billing unit effective July 1 , 2014, a monthly rate of $.60 per billing unit effective July 1 , 2015, and a monthly rate of $.90 per billing unit effective July 1 , 2016. The incremental revenue associated with this new fee in FY 2014- 2015 is $2,000,000. Recommendation: Adopt the attached resolutions amending the City's Fee Compendium (fee and rate schedule) to reflect the aforementioned fees, effective July 1 , 2014. Authorize the City Manager to take such other actions and to execute such further documents, approved as to form by the City Attorney, as may be necessary to establish, implement, and enforce the above fees. l Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Debbie Moses, Parking Coordinator Bob Bengtson, Director of Public Works 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No. 39930-051214. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2014, and ending June 30, 2015; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics, Grant Funds, and State Asset Sharing Program in the fiscal year beginning July 1, 2014, and ending June 30,2015, shall constitute General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics, Grant Funds, and State Asset Sharing Program and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: General Fund Revenues General Property Taxes $106,079,000 Other Local Taxes 73,803,000 Permits, Fees and Licenses 1,136,000 Fines and Forfeitures 1,276,000 Revenue from Use of Money and Property 185,000 Intergovernmental Revenue-State & Federal 66,638,000 Charges for Current Services 10,426,000 Miscellaneous 604,000 Total Revenues $260,147,000 Appropriations Treasurer $1,357,729 Clerk of Circuit Court 1,587,574 Juvenile and Domestic Relations Court Services 1,008,686 Juvenile and Domestic Relations Court Clerk 32,326 Magistrate 6,841 General District Court 28,872 Circuit Court 556,022 Commissioner of the Revenue 1,113,976 Sheriff $2,880,154 Jail 15,018,111 17,898,265 Commonwealth's Attorney $1,712,710 Cost Collections Unit 88,705 1,801,415 City Council $236,886 Mayor Bowers 12,347 Vice-Mayor Trinkle 2,335 Council Member Lea 3,690 Council Member Bestpitch 1,500 Council Member Price 5,875 Council Member Rosen 2,165 Council Member Ferris 1,375 266,173 City Attorney 1,097,953 City Clerk 475,975 Municipal Auditing 687,843 Department of Finance $2,540,351 Real Estate Valuation 1,149,651 Board of Equalization 11,533 3,701,535 Residual Fringe Benefits 3,427,733 Miscellaneous 50,000 Transfers to School Fund 74,541,200 Transfers to Greater Roanoke Transit Company 1,754,105 Transfers to Debt Service Fund 11,773,339 Transfer to Other Funds 5,994,510 Funding for Reserves 875,000 Electoral Board 370,473 Office of Communications 377,336 City Manager 860,765 Roanoke Arts Commission 269,220 Economic Development 1,557,766 Memberships and Affiliations 2,912,007 Personnel Lapse (2,078,633) Contingency 1,642,581 Department of Management and Budget 567,443 Human Resources $1,180,567 Employee Health Services 631,372 1,811,939 E911 Center $2,520,635 E911 Wireless 601,657 3,122,292 Director of General Services and Sustainability $241,992 Purchasing 501,425 743,417 Building Maintenance $4,301,302 Custodial Services 683,446 4,984,748 Fire Administration $661,655 Fire Support 963,920 Fire Operations 18,264,859 Emergency Management 106,901 19,997,335 Director of Public Works $166,026 Solid Waste Management 6,277,854 Transportation -Streets and Traffic 4,128,340 Transportation - Paving 3,157,679 Transportation-Snow Removal 110,826 Transportation -Street Lighting 1,133,989 Transportation - Engineering &Operations 1,928,432 Environmental Management 195,601 Engineering 1,357,331 18,456,078 Planning and Development $1,286,419 Building Inspections 913,256 Neighborhood Support 116,974 Neighborhood Services 1,293,692 3,610,341 Parks $3,020,666 Parks & Recreation Administration 1,317,759 Recreation 1,640,229 Community Recreation 6,701 Park Programming 3,000 Outdoor Education 81,572 Sponsorships and Development 38,500 Athletics 64,403 6,172,830 Social Services 25,252,061 Youth Haven $579,178 Outreach Detention 266,325 845,503 Health Department 1,475,000 Mental Health 448,890 Human Services Committee 409,052 Comprehensive Services Act (CSA) 9,785,000 Police Administration $878,434 Police Investigation 4,161,090 Police Patrol 12,873,846 Police Services 2,932,492 Police Training 684,032 Police Animal Control 1,333,409 22,863,303 Libraries $3,460,511 Law Library 125,403 Virginia Cooperative Extension 67,267 3,653,181 Total Appropriations $260,147,000 Stormwater Utility Fund Revenues Operating $1,700,000 Non-Operating $1,250,340 Total Revenues $2,950,340 Appropriations Operating $2,950,340 Total Appropriations $2,950,340 Civic Facilities Fund Revenues Non-Operating $2,141,109 Total Revenues $2,141,109 Appropriations Operating Expenses $634,056 Debt Service 1,507,053 Total Appropriations $2,141,109 Parking Fund Revenues Operating $3,217,998 Total Revenues $3,217,998 Appropriations Campbell Garage $137,143 Market Garage 259,045 Elmwood Park Garage 149,881 Center in the Square Garage 193,579 Church Avenue Garage 270,142 Tower Garage 240,010 Gainsboro Garage 176,414 Market Lot 15,499 Elmwood Lot 21,790 Warehouse Row Lot 20,119 Williamson Lot 19,627 Higher Ed Center Lot 36,647 Operating 377,137 Debt Service 1,300,965 Total Appropriations $3,217,998 Department of Technology Fund Revenues Operating $6,278,998 Total Revenues $6,278,998 Appropriations Technology-Operating $4,591,993 Technology-Capital Outlay 650,000 Radio Technology- Operating 594,206 Radio Technology-Capital Outlay 442,799 Total Appropriations $6,278,998 Fleet Management Fund Revenues Operating $5,761,453 Non-Operating 100,000 Total Revenues $5,861,453 Appropriations Operating Expenses $4,148,203 Capital Outlay 1,713,250 Total Appropriations $5,861,453 Risk Management Fund Revenues Operating $15,821,044 Total Revenues $15,821,044 Appropriations Risk Management Administration $1,132,683 Risk Management- Other Expenses 14,688,361 Total Appropriations $15,821,044 School General Fund Revenues $163,914,062 Appropriations $163,914,062 School Food Services Fund Revenues $7,137,836 Appropriations $7,137,836 School Athletics Fund Revenues $1,700,000 Appropriations $1,700,000 Grant Fund Revenues $259,846 Total Revenues Appropriations Regional Drug Prosecutor $48,445 Victim Witness 38,701 Virginia Juvenile Community Crime Control Act 127,380 Homeless Assistance Team 45,320 Total Appropriations $259,846 State Asset Sharing Program Revenues State Asset Forfeiture $45,000 Total Revenues $45,000 Appropriations Law Enforcement Expenditures $45,000 Total Appropriations $45,000 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That the Director of Finance be, and she is hereby authorized and directed to transfer between accounts such appropriations and wages for the labor force as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2014, are re- appropriated to the 2014-15 fiscal year to the same department and account for which they are encumbered in the 2013-14 fiscal year. 5. That this ordinance shall be known and cited as the 2014-15 General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics, Grant Funds, and State Asset Sharing Program Appropriation Ordinance; and 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: o City. Clerk U i CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 13, 2014 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Resolution No. 39931-051214 adopting and establishing a Pay Plan for officers, employees and constitutional officers of the City; providing for certain salary adjustments; and authorizing various annual salary increments and supplements for certain officers and employees, effective July 1, 2014. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 12, 2014, Sincerely, y I ' 1 ' r1"'�✓ rn eyn s 01v Stephanie M. Moon R , M City Clerk Enclosures pc: The Honorable Tim Allen, Sheriff The Honorable Donald Caldwell, Commonwealth Attorney The Honorable Evelyn Powers, Treasurer The Honorable Brenda Hamilton, Clerk of the Circuit Court The Honorable Sherman Holland, Commissioner of the Revenue Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Candace Martin, Secretary, City Planning Commission and Architectural Review Board ) =•V IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No, 39931-051214. AN ORDINANCE to adopt and establish a Pay Plan for officers, employees and Constitutional Officers of the City effective July 1, 2014; providing for certain salary adjustments; authorizing various annual salary increments and supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Unless specifically amended by this Ordinance, the Pay Plan for officers, employees and Constitutional Officers of the City adopted by Ordinance No. 39650-051313 on May 13, 2013, shall remain in effect. Further, the provisions of this Ordinance shall remain in effect until amended by Council. 2. Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective July 1, 2014, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 3. Annual salary increments payable on a bi-weekly basis are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY INCREMENT Appraiser I $ 2,000 K:Measures\Yearly Measures\2014\Full Pay Plan Ordinance for 2014-2015-5-6-14.doc Appraiser II $ 2,000 Assistant City Managers $ 2,000 (unless City Manager has assigned a City vehicle to the individual Assistant) City Attorney $ 2,500 City Clerk $ 2,500 City Manager $ 6,000 Deputy Director of Real Estate Valuation $ 2,000 Director of Economic Development $ 2,000 Director of Finance $ 2,500 Director of Planning, Building and Development $ 2,000 Director of Real Estate Valuation $ 2,000 Municipal Auditor $ 2,500 Supervising Appraiser $ 2,000 Business License Inspector Auditor $ 1,250 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the salary increment established by this Ordinance shall be terminated as of the date of elimination of such requirement. The City Manager is authorized, within the limits of funds appropriated therefore, to provide for similar salary increments for other officers or employees. 4. In order to equitably compensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual salary increment of$600 payable on a bi-weekly basis as a uniform allowance. K:\Measures\Yearly Measures\2014\Full Pay Plan Ordinance for 2014-2015 -5-6-14 doe 2 5. Each employee of the Fire-Emergency Medical Services Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual salary increment of$1,200 payable on a bi-weekly basis. 6. Each employee of the Fire-Emergency Medical Services Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual salary increment of$1,200 payable on a bi-weekly basis. 7. Each employee of the Fire-Emergency Medical Services Department who has been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire-EMS Chief shall be accorded an annual salary supplement of$1,500 payable on a bi- weekly basis. 8. Each employee of the Fire-EMS Department who has been certified and performs inspection and repair duties to the Department's "turn out" gear, Self-Contained Breathing Apparatus ("SCBA") and safety sensitive equipment as part of the Fire Maintenance Safety Program by the Fire-EMS Chief shall be accorded an annual salary supplement of $1,500 payable on a bi-weekly basis. 9. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,076 to $4,802 payable on a bi-weekly basis. 10, The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2%) of base salary, payable on a bi-weekly basis, K\Measures\Yearly Measures\2014\Full Pay Plan Ordinance for 2014-2015-5-6-14.doc 3 11. The City Manager is authorized to continue a merit pay program for Firefighter/Emergency Medical Technicians who attain an EMT-I or Paramedic certificate. The annual pay supplement shall be in the amount of $4,000 payable on a bi-weekly basis. If a qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 5, above, then the employee shall, in addition to the EMT stipend, receive the difference between such stipend and the merit pay authorized hereby. 12. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment. 13. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall be awarded to members of the Architectural Review Board. The requirement for certification of members by the Virginia Certified Architectural Review Program, adopted by Council effective July 1, 2004, is suspended until the Program has been fully developed and made operational by the Virginia Department of Historic Resources (VI-IDR). 14. When any salary increase provided in this Ordinance would cause an officer or employee to exceed the maximum annual pay range applicable to such officer's or employee's position, such officer or employee shall receive a salary increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position. 15. Regular full-time, permanent, City employees who donate to the 2015 United Way Campaign will earn paid leave as follows: K:\Measures\Yearly Measures\2014\Pull Pay Plan Ordinance for 2014-2015-5-6-14.doc 4 Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 4.0 hours of leave $130 per year $10.00 per pay period/ 8.0 hours of leave $260 per year Permanent part-time employees who donate to the 2015 United Way Campaign will earn prorated paid leave. City employees who are engaged in performing emergency services or other necessary and essential services for the City whose normal work schedule is 24 hours, who donate to the 2015 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 6.0 hours of leave $130 per year $10.00 per pay period/ 12.0 hours of leave $260 per year All time earned through donations to the 2015 United Way Campaign must be used by June 22, 2015. 16. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff and has been appointed such by the Sheriff shall receive a five percent (5%) increase to base annual salary. This increase shall be capped at no more than five percent (5%) above the pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet required qualifications and is removed from appointment by the Sheriff shall have the base annual salary reduced by five percent (5%). 17. The City Manager is authorized to continue a pay a stipend to eligible employees who use personal cell phones and personal data assistants for City business. The monthly pay stipend payable on a bi-weekly basis shall be $30.00 for voice and $50.00 for voice/data. 18. The City Manager is authorized to continue the Special Military Pay Supplement to any City employee who is a military reservist/national guard and who, between July 1, 2014 and June 30, 2015, is called to and serves on active duty related to our country's war on terrorism KA Measures\Yearly Measures\2014\Full Pay Plan Ordinance for 2014-2015-5-6-14.doc g or natural disasters. The supplement is equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military service. 19. By Ordinance No. 39702-071513, adopted on July 15, 2013 in accordance with Virginia Code §15.2-1414.6, Council established the annual salaries of the Mayor, Vice-Mayor and Council members for the fiscal year beginning July 1, 2014. Council wishes to delay the implementation of this approved salary increase for one fiscal year. As a result of such one year delay, the annual salaries of the Mayor, Vice-Mayor and Council members for the fiscal year beginning July 1, 2014 and ending June 30, 2015, shall be as follows: Mayor $20,000 Vice-Mayor $16,560 Council Members $15,560 For the fiscal year beginning July 1, 2015, and ending June 30, 2016, and for succeeding fiscal years unless modified by action of Council, the annual salaries of the Mayor, Vice-Mayor and Council members shall be as follows: Mayor $22,000 Vice-Mayor $18,216 Council Members $17,116 20. The provisions of this ordinance shall be in full force and effect on and after July 1, 2014. 21. Pursuant to §12 of the Roanoke City Charter, the second reading by title paragraph of this ordinance is hereby dispensed with. ATTEST: trilikm-LS1-1 . et, 1 City Clerk. K\Measures\Yearly Measures\20141Pu1 I Pay Plan Ordinance for 2014-2015-5-6-14 doe 6 CITY OF ROANOKE OFFICE OF THE CITY CLERK I - 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 <'- = Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 13, 2014 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Resolution No. 39932-051214 amending the School Funding Policy for funding the City's School Division dated May 9, 2011, and approving and adopting the School Funding Policy for funding the City's School Division, as revised by changing the date of distribution of funds from the last business day of each month to the 15th of each month or last business day prior to the 15th of each month if the 15th of the month is not a business day. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting on Monday, May 12, 2014. Sincerely, tMoo2jt* City Clerk Enclosures pc: Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Dr. Rita Bishop, Superintendent, Roanoke City Public Schools Steve Barnett, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy Poulton, Clerk, Roanoke City School Board pa,5, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No. 39932-051214. A RESOLUTION amending the School Funding Policy for funding the City's School Division dated May 9, 2011 and approving and adopting the School Funding Policy for funding the City's School Division, as revised by changing the date of distribution of funds from the last business day of each month to the 15th of each month or last business day prior to the 15`x' of each month if the 15th of the month is not a business day. WHEREAS, Council adopted a School Funding Policy for fiuiding of the City's School Division by Resolution No. 39108-050911, dated May 9, 2011; WHEREAS, Council adopted the revised School Funding Policy dated May 13, 2013 by Resolution No. 39652-051313 (the "Revised School Funding Policy"); and WHEREAS, the City Manager and the Director of Finance propose an amendment to the School Funding Policy to amend the date on which funds are distributed to the City's School Division ("Second Revised School Funding Policy"). THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The School Funding Policy dated May 9, 2011, and approved and adopted by Council pursuant to Resolution No. 39108-050911, and revised pursuant to Resolution No. 39652-051313, is hereby amended by Council, in accordance with the terms of the Second Revised School Funding Policy, a copy of which was transmitted to Council on May 12, 2014. 2. The Second Revised School Funding Policy transmitted by the City Manager and the Director of Finance to Council on May 12, 2014 be and is hereby approved and adopted as Council's policy with regard to funding the City's School Division. 3. The City Clerk is directed to transmit an attested copy of this resolution to the School Board of the City of Roanoke and to the School Superintendent. ATTEST: h ►-oartraili4 CITY COUNCIL AGENDA REPORT 'ti To: Honorable Mayor and Members of City Council Meeting: May 12, 2014 Subject: School Funding Policy The School Funding Policy outlines the method of funding to be provided to Roanoke City Public Schools (RCPS). It sets forth the formula used to determine the amount of funding as well as dates by which information and/or funding will be provided to RCPS. Included in the current policy is also a statement that monthly funding will be provided on the last business day of the month. The funding formula was revised in May 2013 (Revised School Funding Policy) as part of a periodic review required by the policy; however, one item that needed to be modified was overlooked during this process. In Fall 2012, the City began transferring funding to Schools on the 1 S`h day of the month rather than on the last business day of the month. Providing funds earlier each month improves RCPS cash flow and enhances interest earnings based on higher average daily balances held in RCPS bank accounts. The funding policy needs to be updated to reflect this change. Recommended Action: Adopt a resolution to amend the School Funding Policy in accordance with the amendment attached to this report (Second Revised School Funding Policy). .slap riL ti Ann . awver Director of Finance Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia Merchant, Director of Management & Budget Rita D. Bishop, Superintendent, RCPS Steve Barnett, Assistant Superintendent for Operations, RCPS School Funding Policy Adopted: May 9, 2011 Revised: May 13, 2013 Second Revision: May 12, 2014 The City of Roanoke will provide funding to Roanoke City Public Schools (Schools) in an amount equal to 40% of local taxes received by the City less those adjustments noted below. Local taxes shall be the total of General Property Taxes and Other Local Taxes as reported by the City of Roanoke plus the personal property tax relief funding provided by the Commonwealth. Adjustments shall include deduction of revenues from the Downtown and Williamson Road Special Services District real estate taxes and 118th of the Transient Occupancy taxes provided to the Convention and Visitors Bureau as well as amounts to be paid to private entities as economic development incentive grants through current and future performance agreements approved by City Council and the Economic Development Authority of the City of Roanoke. This methodology will be used during budget preparation to determine the amount of funding appropriated for Schools, and the same method will be followed at the completion of the fiscal year to finalize the actual amount of funding provided to Schools. This may increase or decrease funding to Schools based upon actual results. The timeline for this funding shall be as follows: During budget preparation for upcoming fiscal year: On or before December 15th Preliminary budget On or before March 15t Revised budget On or before April 15th Final budget For purposes of finalization of amounts paid/payable for year ending June 30th: On or before June 1st Projection of final amount for year for purposes of adjusting June payment On or before September 1St Preliminary adjustment of amount provided during prior fiscal year On or before November 1st Finalization of prior fiscal year amount 1 As defined by the chart of accounts cited in the Uniform Financial Reporting Manual of the Auditor of Public Accounts (http://www.apa.state.va.us/LocalGovernment/manuals.cfm). School Funding Policy May 9, 2011 The funding computed using this methodology shall be provided to Schools to cover operations and capital expenditures (whether funded through the operating budget or by debt service on bonds or other forms of long term financing) for equipment, property and buildings controlled by the School Board. Coordination between the City and Schools for debt issuance planning shall take place as part of the annual capital improvement plan to ensure ongoing compliance with the City's debt policy. As a part of the annual budget process, City and School administration shall confer on annual salary and benefit adjustments for employees. Funding of 1112th the amount appropriated by City Council in adopting the City's annual budget will be provided to Schools on the 15th day of each month or on the last business day prior to the 15th if the 15th is not a business day. This policy shall be reviewed at least every three years beginning in 2014 with revisions made as necessary. City Council reserves the right to impose new local taxes or increase current local taxes in order to fund specific needs of the City other than education, and this policy will be revised upon implementation of such changes. 2 CITY OF ROANOKE truer .: OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 ] Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @iroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 13, 2014 Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39933-051214 amending Section 32-43, Assessment of new buildings, and Section 32-46, Effective date of assessments, Division 2. Assessment of Real Estate Generally, Article II. Real Estate Taxes Generally, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, effective July 1 , 2014. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 12, 2014, and is in full force upon its passage. Sincerely, Stephanie M. Moon Reyhelr#s, /� City Clerk Enclosures pc: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, City Treasurer Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Susan S. Lower, Director of Real Estate Valuation ',J <. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. N0. 39933-051214. AN ORDINANCE amending Section 32-43, Assessment of new buildings, and Section 32-46, Effective date of assessments, Division 2. Assessment of Real Estate Generally, Article II. Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: I. Section 32-43, Assessment of new buildings, Division 2. Assessment of Real Estate Generally, Article II. Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 32-43. Assessment of new or improved buildings. (a) All new or improved buildings substantially completed or fit for use, occupancy and enjoyment prior to MayNovember 1st of the current fiscal year of completion shall be assessed when so completed or fit for use, occupancy and enjoyment, and the commissioner of the revenue shall enter in the books the fair market value of such building; provided, however, that no such partial assessment shall become effective until information as to the date and amount of such assessment is recorded in the office of the treasurer and made available for public inspection. (b) The total tax on any such new or improved building for the current fiscal year shall be the sum of (1) The tax upon the assessment of the completed building, computed according to the ratio which the portion of the current fiscal year such building is substantially completed or fit for use, occupancy and enjoyment bears to the entire fiscal year, and 1 (2) The tax upon the preceding assessment of such new or improved building-&--it-existed on January 4st-e--that assessment-year, computed according to the ratio which the portion of the current fiscal year such building was not substantially complete or fit for use, occupancy and enjoyment bears to the entire fiscal year. (c) Upon receipt of such supplemental assessment, the city treasurer shall make a-cross reference- on the-furrent laird-; -b een the—supplemental assessment • Tent assess i entr-ef- a* on-the Ian .. _ _ tax-mar, and shall mail a notice of the supplemental tax assessment to the owner of record at the time when such supplemental assessment was made. 2. Section 32-46, Effective date of real estate assessments, Division 2. Assessment of Real Estate Generally, Article II. Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke, (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 32-46. Effective date of real estate assessments. Every annual assessment- of real estate made by the assessor shall be made as of January 1 of each,fscal year. The assessment of such real estate shall be effective for tax purposes on the first day of July of the next fiscal year following the completion of the January 1 assessment, • - . . •-• • a . .. . . _ .. . . _ . . • •. The real estate• taxes for each ,fiscal year shall be billed in two installments with the first installment due on October 5, and the second installment due on April 5. The requirements of this section do not apply to supplemental assessments made by the assessor against new buildings or existing building that have been improved, pursuant to section 32-43 of this chapter. 3. This ordinance shall in full force and effect on and after July 1, 2014. 4. Pursuant to §12 of the Roanoke City Charter, the second reading by title of this ordinance is hereby dispensed with. ATTEST: �� ) )9111 ty Cler.. 2 aert g' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 12, 2014 Subject: Amendment to Sections 32-43 and 32-46 of Chapter 32, Taxation, of the City Code of the City of Roanoke (1979), as amended Background: In August 1980, Roanoke City Council adopted Ordinance No. 25234 which amended several provisions of the City Code to change the assessment and levy of real estate taxes from a calendar year basis (Ian 1 to Dec 31 ) to a fiscal year basis (July 1 to June 30). This was done to make the assessment cycle conform to the City's fiscal year. The current practice of assessing and collecting real estate taxes as follows: • Real estate is annually assessed as of January 1 • The effective date of this annual assessment for tax purposes is the following July 1 • If a new building is constructed or an existing building improved after January 1 and prior to May 1 , the City issues a supplemental bill to reflect the change in assessment in the current year, and the assessment is included in the upcoming July 1 land book • If a new building is constructed or an existing building improved after May 1 and prior to June 30, the assessment is included in the upcoming July 1 land book but no supplemental billing is made for the current fiscal year • Taxes are collected in two installments during each fiscal year - the first installment is due on or before October 5, and the second installment is due on or before April 5 A review of City Code provisions relating to the assessment and collection of real estate taxes for new and improved buildings revealed that language in City Code Section 32-43, Assessment of new buildings, does not conform to the City's current practice of valuing real estate as of January 1 and making that valuation effective for real estate tax purposes on a fiscal year basis. Specifically, the City Code provides November 1 but that date should be May 1 . In addition, City staff believes that Section 32-46 of the City Code, Effective date of assessments, could be revised to more clearly state the actual practice being followed by the City with respect to the assessment, levy, and collection of real estate taxes, and in accordance with state law. Considerations: The proposed amendments will make City Code more consistent with the actual practice of the assessment and collection of real estate taxes on a fiscal year basis for new buildings and improvements to existing buildings. In addition, the amendments will clarify existing provisions of the City Code and eliminate contradictory and confusing provisions. A proposed ordinance amending the relevant provisions of Chapter 32, Taxation, of the Code of the City of Roanoke (1979) as amended, is attached to this report for review and consideration. Recommended Action: Adopt the accompanying ordinance to amend Section 32-43, Assessment of new buildings, and Section 32-46, Effective date of assessments, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979) as amended. 44 Ck Ann '-. .ver Director of Finance c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Council Appointed Officers Susan S. Lower, Director of Real Estate Valuation 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22th day of May, 2014. NO. 39934-051214. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 12, 2014. WIIEREAS, by letter of May 12, 2014, the City Manager has presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years 2015-2019 in the recommended amount totaling $136,047,395.00; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2015- 2019, and the related funding recommendations, as set out in the letter of the City Manager dated May 12, 2014. ATTEST: n..;)-1 °Y‘ St City CI K.AMeasures\Yearly Measures\2014Acaptial improvement program 2015-19.doc ib CITY OF ROANOKE -1 ' OFFICE OF THE CITY CLERK „.:„; 215 Church Avenue,S.W.,Suite 456 ! „ Roanoke,Virginia 24011-1536 �`_;. =" Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 13, 2014 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am enclosing copy of Budget Ordinance No. 39935-051214 appropriating funds for the FY 2015-2019 update to the Capital Improvement Program; and amending and reordaining certain sections of the 2014-2015 General, Capital Projects, Department of Technology, Fleet Management and Grant Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, March 17, 2014. 4ZtSincerely,, _) 1 : , •" eM. Moon yno MMC City Clerk Enclosures pc: Daniel J. Callaghan, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Dr. Rita Bishop, Superintendent, Roanoke City Public Schools Steve Barnett, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy Poulton, Clerk, Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. N8. 39935-051214. AN ORDINANCE to appropriate funding for the FY 2015-2019 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2014- 2015 General, Capital Projects, Department of Technology, Fleet Management and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 General, Capital Projects, Department of Technology, Fleet Management and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Miscellaneous 01-300-9410-2170 $ 333,797 Appropriated from One-Time Cash Funding 01-440-4330-9027 114,000 Appropriated from One-Time Cash Funding 01-530-4120-2010 203,049 Appropriated from One-Time Cash Funding 01-530-4210-2262 92,333 Transfer to Capital Projects 01-250-9310-9508 ( 743,179 ) Capital Projects Fund Appropriations Appropriated from General Revenue 08-300-9552-9003 500,000 Contingency 08-300-9575-9220 432,475 Appropriated from General Revenue 08-300-9610-9003 ( 250,000 ) Appropriated from General Revenue 08-300-9612-9003 100,000 Appropriated from General Revenue 08-300-9613-9003 100,000 Appropriated from General Revenue 08-610-9929-9003 38,900 Appropriated from General Revenue 08-610-9647-9003 125,000 Appropriated from General Revenue 08-620-9753-9003 200,000 Appropriated from General Revenue 08-620-9757-9003 100,000 Revenues Transfer from General Fund 08-110-1234-1037 1,146,375 Fund Balance Economic and Community Development Reserve - Unappropriated 08-3365 200,000 Department of Technology Fund Appropriations Appropriated from General Revenue 13-430-9866-9003 $ 100,000 Revenues Transfer from General Fund 13-110-1234-0951 100,000 Fleet Management Fund Appropriations Appropriated from One-Time Cash Funding 17-440-2642-9010 200,000 Revenues Transfer from General Fund 17-110-1234-0951 200,000 Grant Fund Appropriations Appropriated from General Revenue 35-300-9700-9003 100,000 Revenues Local Match Funding for Grants 35-300-9700-5207 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Wi'll‘;k.)ThCity C rk. w ..,p =s, CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 12, 2014 Subject: Capital Improvement Program Update for FY 2015-2019 Background: The Capital Improvement Program (CIP) for Fiscal Years 2015-2019 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision of the Fiscal Years 2014-2018 plan. Considerations: As part of the financial planning/budget development process, City Council was briefed on projects to be funded through additional bond issuance and cash. The total Capital Improvement Program for Fiscal Years 2015-2019 is comprised of capital projects with estimated expenditures of $136,047,395 as outlined in Attachment A. Council authorization of debt issuance is required for planned issuance each fiscal year and is requested through a separate report at a Council meeting after the adoption of the CIP Update to ensure that the public hearing notices are published in accordance with code requirements. The public hearing will be scheduled at a later date. The CIP anticipates debt issuance each year as outlined below. FY 201 5 • School Facility Maintenance and Improvements - $5,000,000 • Bridge Renovation - $3,800,000 • Library Master Plan - $3,093,000 • Parks and Recreation Master Plan - $1 ,000,000 • Civic Center Improvements - $1 ,000,000 • Stormwater Management - $1 ,120,000 • Curb, Gutter and Sidewalk Program - $1 ,000,000 • Fire Facility Master Plan - $750,000 • 911 Center - $250,000 • Rail Passenger Infrastructure - $3,000,000 • Broadband - $2,000,000 Total: $22,013,000 FY 2016 • School Facility Maintenance and Improvements - $8,500,000 • Bridge Renovation - $5,650,000 • Library Master Plan - $2,857,000 • Parks and Recreation Master Plan - $1 ,000,000 • Civic Center Improvements - $1 ,000,000 • Stormwater Management - $1 ,120,000 • Curb, Gutter and Sidewalk Program - $1 ,000,000 • Streetscape Improvements - $500,000 • Passenger Rail Infrastructure - $2,500,000 Total: $24,127,000 FY 201 7 • School Facility Maintenance and Improvements - $5,000,000 • Bridge Renovation - $6,900,000 • Library Master Plan - $2,720,000 • Parks and Recreation Master Plan - $2,500,000 • Civic Center Improvements - $1 ,000,000 • Stormwater Management - $1 ,120,000 • Curb, Gutter and Sidewalk Program - $1 ,000,000 Total: $20,240,000 FY 2018 • School Facility Maintenance and Improvements - $5,000,000 • Bridge Renovation - $3,100,000 • Library Master Plan - $2,170,000 • Parks and Recreation Master Plan - $2,500,000 • Civic Center Improvements - $1 ,000,000 • Stormwater Management - $1 ,120,000 • Curb, Gutter and Sidewalk Program - $1 ,000,000 • Streetscape Improvements - $500,000 Total: $16,390,000 FY 2019 • School Facility Maintenance and Improvements - $5,000,000 • Bridge Renovation - $3,250,000 • Library Master Plan - $500,000 • Parks and Recreation Master Plan - $2,500,000 • Civic Center Improvements - $1 ,000,000 • Stormwater Management - $1 ,120,000 • Curb, Gutter and Sidewalk Program - $1 ,000,000 • Fire Facility Master Plan - $5,000,000 Total: $19,370,000 Funding budgeted for debt service is based on the capital project planning model. Budgeted debt service funding not needed until bonds are issued and debt service payments begin is used to cash fund selected projects or for a 2 specific purpose. The amount available for one-time use is $1 ,789,554. Funding is available in the Economic and Community Development Reserve to address the need for Greenway and Trail development in the amount of $200,000. This funding is used to match contributions from third parties. In addition, funding in the amount of $500,000 was previously appropriated to the Harrison Museum as a capital contribution. This funding can be expended when the Harrison Museum has raised and/or expended an equal amount of funding. It is anticipated that the Harrison Museum will be able to draw down $250,000 of the total amount appropriated, with the balance requested in subsequent years. Funding in the amount of $250,000 will be reallocated to Capital Project Contingency until such time that the Harrison Museum is in position to use the funds. Funding in the amount of $500,000 is included in the Transfer to Capital Projects Fund for Bridge Maintenance Projects and may be appropriated to project accounts for FY 201 5. During the budget development process, Council was advised of the recommended use of one time funding for the following: • YMCA of Roanoke Valley 100,000 (third installment of capital contribution) • Virginia Museum of Transportation 100,000 (second installment of capital contribution • Jefferson Center 100,000 (second installment of capital contribution) • Greenways and Trails 200,000 • Arts Endowment 125,000 • Capital Project Contingency 182,475 • Grant Cash Match 100,000 • Capital Building Maintenance, Fleet Replacement, Technology Capital, Paving, Other Operating One-Time Expenses 1 ,082,079 TOTAL $ 1 ,989,554 Recommended Action: Approve a resolution endorsing the update to the CIP. Adopt the accompanying budget ordinance to appropriate funding from the Economic and Community Development Reserve in the amount of $200,000 to Greenways and Trails and transfer funding in the amount of $250,000 from the Harrison Museum Capital Contribution account to Capital Project Contingency. Appropriate $500,000 included in the FY 201 5 Transfer to Capital Projects Fund Account and $1 ,789,554 included in the FY 2015 Transfer to Other Funds unit 3 to the respective accounts established by the Director of Finance for the following projects: • Bridge Maintenance - $500,000 • YMCA of the Roanoke Valley - $100,000 • Virginia Museum of Transportation - $100,000 • Jefferson Center Foundation - $100,000 • Arts Endowment - $125,000 • Capital Project Contingency - $182,475 • Grant Match - $100,000 • Transportation - Street Paving - $203,049 • Fleet Management - Vehicular Purchases - $200,000 • Percent for Art - $38,900 • Technology - $100,000 • Capital Building Maintenance - $114,000 • Solid Waste Management - Container Replacement - $92,333 The remaining funding in the amount of $333,797 is budgeted in the Transfer to Other Funds unit and will be transferred to departmental budgets during the course of the fiscal year for identified one-time needs. • stopher P. Morrill City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Sherman M. Stovall, Assistant City Manager for Operations Brian Townsend, Assistant City Manager for Community Development 4 Total Projected Project Category/Description FY 2015 FY 2016.19 Expenses Buildings: 911 Center $ 250,000 $ - $ 250,000 Fire Facility Master Plan $ 400,000 $ 5,350,000 $ 5,750,000 Library Master Plan $ 3,560,851 $ 9,584,301 $ 13,145,152 TOTAL-Buildings $ 4,210,851 $ 14,934,301 $ 19,145,152 Economic Development Arts and Cultural Capital Contributions $ 795,000 $ 800,000 $ 1,595,000 TOTAL-Economic Development $ 795,000 $ 800,000 $ 1,595,000 Parks: Greenways and Trails $ 2,000,000 $ 4,205,869 $ 6,205,869 Parks and Recreation Master Plan $ 1,000,000 $ 9,332,846 $ 10,332,846 TOTAL-Parks $ 3,000,000 $ 13,538,715 $ 16,538,715 Schools: School Improvements $ 5,000,000 $ 23,500,000 $ 28,500,000 TOTAL-Schools $ 5,000,000 $ 23,500,000 $ 28,500,000 Storm Drains: Neighborhood Storm Drain Program $ 5,696,490 $ 4,480,000 $ 10,176,490 TOTAL-Storm Drains $ 5,696,490 $ 4,480,000 $ 10,176,490 Streets,Sidewalks and Bridges: Bridge Renovation/Replacement Program $ 5,548,233 $ 27,779,176 $ 33,327,409 Curb,Gutter and Sidewalk Program $ 3,079,571 $ 4,000,000 $ 7,079,571 Passenger Rail Infrastructure $ 3,302,970 $ 6,038,999 $ 9,341,969 Streetscape Project Improvements $ 145,011 $ 1,000,000 $ 1,145,011 VDOT Highway Projects $ 137,861 $ 1,314,876 $ 1,452,737 TOTAL•Streets,Sidewalks and Bridges $ 12,213,646 $ 40,133,051 $ 52,346,697 Civic Center Fund: Civic Center Renovations $ 2,022,350 $ 3,722,991 $ 5,745,341 TOTAL-Civic Center Fund $ 2,022,350 $ 3,722,991 $ 5,745,341 Technology-Fund: Broadband $ 2,000,000 $ - $ 2,000,000 TOTAL-Technology Fund $ 2,000,000 $ - $ 2,000,000 GRAND TOTAL-All Funds $ 34,938,337 $ 101,109,058 $ 136,047,395 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No. 39936-051214. AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2014-2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 08-310-9630-9003 $ 36,545 Appropriated from General Revenue 08-310-9736-9003 100,000 Appropriated from General Revenue 08-310-9738-9003 17,979 Fund Balance Economic and Community Development 08-3365 ( 154,524 ) Reserve - Unappropriated Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: n City Cler 1. CITY COUNCIL AGENDA REPORT var To: Honorable Mayor and Members of City Council Meeting: May 12, 2014 Subject: Appropriation of FY 15 Funds for Enterprise Zone Background: A revised Virginia Enterprise Zone program was established by the General Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone is a geographically defined area designated by the Governor. The state and local government enter into a partnership to encourage business expansion and recruitment by offering both state and local incentives. The City of Roanoke has two main zones, Zone One A and Zone Two. Zone One A has one sub zone and Zone Two has two additional sub zones. The primary difference between the zones is that the building facade grant is available only in Zone One A and its sub zone which incorporates the older industrial areas in the core of the City and downtown and the maximum caps differ slightly for certain fee rebates and programmatic incentives. There is a Parking Lot grant, which is exclusive to Zone Two. This grant provides incentives to businesses to pave gravel parking lots that have a direct connection to a City storm water detention pond, in order to decrease ongoing, long-term maintenance of these facilities. Considerations: A requirement of designation is that the City of Roanoke offers certain local incentives. These incentives were set forth in the original application and subsequent amendments approved by City Council. In order for the City of Roanoke to continue to offer the local incentives as set forth in the designation application and subsequent amendments, an annual appropriation of funds is needed. Based on funds remaining from previous appropriations, additional funding in the amount of $1 54,524 has been identified to provide for program grants and rebates, such as facade grants, fire retrofit grants, and review and utility hookup rebates, anticipated for Fiscal Year 2015. The building facade improvement program has become a very popular and useful tool in Enterprise Zone One A over the past several years. As of April of this fiscal year, $79,000 in facade grant funding leveraged approximately $700,883 in additional estimated private investment in building facade improvements. In many cases, these facade improvements are part of overall building rehabilitation projects, which result in additional real property investment. Recommended Action: Adopt the accompanying budget ordinance appropriating $154,524 from the Economic and Community Development Reserve to the Facade and Retrofit Grants and Review and Utility Hookup Rebate programs accounts established by the Director of Finance. 1 - .stopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Wayne Bowers, Director of Economic Development Robert Ledger, Economic Development Manager 2 \erti IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No. 39937-051214. A RESOLUTION approving the 2014-2015 Annual Update("Annual Update")to the 2010- 2015 Consolidated Plan and authorizing the City Manager,or the City Manager's designee,to submit the approved Annual Update to the United States Department of Housing and Urban Development ("HUD") for final review and approval, and authorizing the execution of all necessary documents pertaining to such Annual Update. WHEREAS,in order to receive Community Development Block Grant,HOME Investment Partnerships,and Emergency Solutions Grant funding,HUD requires that entitlement localities such as the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates; WHEREAS,opportunities for community input regarding the Annual Update were provided at public meetings held November 14, 2013, and April 3,2014,and at a City Council public hearing on May 5,2014,by a 30-day public review and continent period beginning April 7,2014,and ending May 6, 2014, by dissemination of information to the Roanoke Redevelopment and Housing Authority main offices,the City Clerk's office and HUD Community Resources Division for public inspection, by letters to a mailing list of interested individuals and organizations, including the Roanoke Neighborhood Advocates, and by publishing information in local print media and on the City's website; and WHEREAS,the Annual Update must be approved by this Council and received by HUD on or about May 15, 2014, to ensure timely receipt of new entitlement funds. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual Update is hereby approved; and HUD Plan Approval 2014-I5 doc 1 1. The City Manager, or the City Manager's designee, is hereby authorized,for and on behalf of the City, to submit the approved 2014-2015 Annual Update to HUD to the 2010-2015 Consolidated Plan for final review and approval,and to execute all necessary documents pertaining to such Annual Update, such documents to be approved as to form by the City Attorney. 2. The City Manager is authorized to execute such subgrant agreements and amendments as may be required pursuant to the Annual Update, and as may otherwise exceed the City Manager's authority under Section 2-124 of the Code of the City of Roanoke,as amended,such subgrant agreements or amendments to be within the limits of funds provided for in the Annual Update and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Manager's letter dated May 12, 2014, to this Council. ATTEST: C9 \ bt-r• Bkit,clual City C rk. MUD Plan Approval 2014-15 doe 2 CITY COUNCIL AGENDA REPORT t To: Honorable Mayor and Members of City Council Meeting: May 12, 2014 Subject: Approval of the 2014-2015 Annual Update to the 2010-2015 Consolidated Plan Background: In order to receive Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) funding, the U.S. Department of Housing and Urban Development (HUD) requires that localities such as the City of Roanoke submit a 5-year Consolidated Plan (CP) and Annual Updates (AU). The City's current, HUD-approved five-year CP covers the period from July 1 , 2010 to June 30, 2015. Public participation in the 2014-2015 AU included public meetings on November 14, 2013 and April 3, 2014 to obtain community input, information disseminated to the Roanoke Neighborhood Advocates (RNA), information made available on the City's website and in the print media and announcements to a mailing list of more than 100 organizations and individuals, and through a 30 day public comment period from April 7, 2014-May 6, 2014. City Council held its public hearing on May 5, 2014. Considerations: In a budget briefing held on April 21 , 2014, Council Members received a summary version of the draft 2014-2015 AU, which included the tentative CDBG, HOME and ESG funding recommendations for Fiscal Year 2014-2015 and related information. Each agency that submitted a funding request has been notified in writing as to the amount recommended for funding in the AU. Those attending the April 3, 2014 public meeting received a summary version of the AU similar to that provided to City Council. The plan has been made available on the City's website. Copies of the complete draft 2014-2015 AU were placed at the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office, and HUD Community Resources office for a 30-day public comment period beginning April 7, 2014, and ending May 6, 2014. The City Council received comments on the proposed AU at its May 5, 2014 public hearing. Written comments were also received during the 30-day comment period. All comments expressed concern for the lack of funding for the Blue Ridge independent Living Center (BRILC) and will be addressed in the AU submitted to HUD. In response to the comments related to BRILC, as indicated by staff at the public hearing, there remain concerns over the rate of spend down of previously appropriated CDBG funds to that agency. However, BRILC has presented to the HUD Community Resources office information that identifies the number of projects that are currently being initiated by the organization utilizing the FY 14 appropriation, and which will accelerate the spend down of these funds. Consequently, the proposed budget attached to this report has been changed to reflect an allocation to BRILC of $50,000 for FY 15 funds which will address concerns expressed at the public hearing. The funds necessary for the allocation to BRILC will be moved from the "Infrastructure Improvements" budget item, thus reducing that item from $310,000 to $260,000. These changes do not affect any other aspect of the proposed AU. Funding for FY 2014-2015 will be available from the following sources: New HUD Entitlements $2,166,835 Estimated Prior Year Carry-over 692,000 Total HUD Funds $2,858,835 Expenses for FY 2014-2015 will be distributed under the following categories: Housing Development $1 ,732,589 Human Development 221 ,262 Homeless Services 128,203 Neighborhood Development 332,387 Economic Development 100,000 Planning and Administration 344,394 Total HUD Funds $2,858,835 To ensure that the City's HUD fiscal year begins on July 1 , 2014, HUD must receive the Annual Update on or about May 1 5, 2014. Upon approval by the City Council, the AU will be transmitted to the HUD Richmond Field Office in electronic form. Recommended Action: Approve the 2014-2015 Annual Update, as abstracted in the attached summary, and authorize the City Manager, or the City Manager's designee, to submit the complete Annual Update to HUD for final review and approval, including execution of all necessary documents pertaining thereto, such documents to be approved as to f- - by the City Attorney. 1 Christopher P. Morrill City Manager Attachment Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Amelia Merchant, Director of Management and Budget Chris Chittum, Director of Planning, Building and Development Keith Holland, HUD Community Resources Program Administrator 2 CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2014-2015 ANNUAL PLAN Overview The City of Roanoke anticipates receiving about $2.0 million in new funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME)and Emergency Solutions Grant(ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to construction projects. For the 2014-2015 program year,the City estimates receiving $1.5 million in new CDBG funds, a reduction of$24,938 in 2013 allocation. However,with carry-over and program income,the City estimates that a total of$2,088,163 million in CDBG funds will be available.CDBG funds are primarily intended to benefit low-and moderate-income persons and areas, though a limited amount can also be used for reducing slums and blight in economically distressed areas. The amount of funds that can be used for administration, planning and human services is also limited by regulation. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance and improvements to �'� � rental housing. The City has been receiving HOME funds since 1992. For the 2014-2015 (((ccc�' 4 program year, the City estimates receiving $485,469 in new HOME funds. This represents a •i , r increase of 2.2%from current year allocations. Including carry-over and program income,the j w rg KID . pi City estimates that a total of$642,459 in HOME funds will be available. HOME funds require a 7-` .. 4 12.5°/0 match,which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15%of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations("CHDOs"). Current CHDOs include Habitat for Humanity,TAP,and Community Housing Partners. ESG The HUD priorities for the Emergency Solutions Grants have changed from the former Emergency Shelter Grants that the city had previously received. The emphasis for use of these funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities,which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total funding in FY 2014-2015 is expected to be approximately$128,203. Available Funding: The total funding anticipated for Fiscal Year 2014-2015 from CDBG,HOME and ESG sources is$2,858,835, but relies heavily on prior year uncommitted or available funds of$692,000. The estimated amount by category is as follows: Category Description Available Funding CDBG 2014-2015 Entitlement Grant $1,553,163 2013-2014 Carry-Over 535,000 Subtotal—CDBG Funds Available $2,088,163 HOME 2014-2015 Entitlement Grant $485,469 2013-2014 Carry-over 157,000 2012-2013 Excess Program Income 0 Subtotal—HOME Funds Available $642,469 ESG: 2014-2015 ESG Entitlement Grant $128,203 Total 2014-2015 CDBG, HOME and ESG Funds Available $2,858,835 Allocation of Resources: The City's 2014-2015 Annual Update outlines the use of approximately$2.8 million in CDBG, HOME and ESG, including carry- over and anticipated program income. These funds will support an array of housing, homeless prevention, public services,and neighborhood and economic development activities, and planning and administrative costs associated with these activities. • Economic Development—$100,000 in CDBG funding is being apportioned for an internally administered commercial facade program for the 13th Street corridor in the West End Target Area. • Homeless Services -- $128,203 for homeless prevention and rapid re-housing through Emergency Solutions Grants for programming to be determined by the City's Continuum of Care Committee and HUD staff. • Housing Development--$1,782,589 for new construction and housing rehabilitation for homeownership,downpayment and closing costs assistance, and the rehabilitation of owner-and renter-occupied homes. • Human Services--$221,262 for services such as social services,after-school educational development,and other youth and family programs. • Neighborhood Development—$282,387 which includes$22,387 for grants to five(5)neighborhood organizations for small community improvement projects not otherwise categorized and $260,000 for infrastructure improvements targeted in the West End NRSA. Many neighborhood organizations submitted applications for training and capacity building. These costs will be covered as a planning function and paid from administrative funds to better comply with HUD regulations. • Planning and Administration--$344,394 for staffing and operating costs incurred by the City to administer the CDBG,HOME and ESG funds. Distribution of Housing Funds: For 2013-2014, the City estimates its CDBG and HOME housing funds will be allocated as follows: • $944,700 for activities encouraging and facilitating the repair,maintenance,improvement or re-use of existing owner-occupied or rental housing. • $787,889 for activities encouraging and facilitating new homeownership. Project Locations: While some of the projects in the 2014-15 Annual Plan affect areas throughout the City of Roanoke,the City will be in the third year of a multi-year targeting of HUD resources to projects serving the West End Target Area and designated areas such as the City's Conservation Areas and Rehabilitation Districts. Total funds earmarked for the West End Target Area are $1,487,589. Lead Agencies: The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public,nonprofit and community organizations conduct projects funded in whole or in part with CDBG or HOME funds. The specific projects, agencies and funding recommended for the 2014-2015 period are given in the following section. 2014-2015 Projects Submitted, Agencies and Recommended Funding: ECONOMIC DEVELOPMENT • WETA Business Survey& Development Financing (TAP/Business Seed Capital Inc.) Funds to fund a partnership to drive capital investment in West End Target Area business districts with an emphasis on using BCSI's community development loan facility to leverage the City's Enterprise Zone reimbursement incentives available to qualifying businesses. The project would also have funded a Business Retention and Expansion Survey for West End businesses. (Recommended: $0.) • WETA Commercial Facade Program(City of Roanoke—Dept. of Planning, Building &Development and Dept.of Economic Development)Survey of physical condition of commercial properties along 13th Street corridor to identify areas of blight and offer a grant to qualifying commercial property owners participating in the Enterprise Zone facade improvement program from the Dept. of Economic Development. (Recommended: $100,000 CDBG.) HOMELESS SERVICES • Emergency Sheltering(Family Promise of Greater Roanoke)Funds will provide for emergency shelter to families with children. Family Promise will also collaborate with the Community Housing Resource Center to rapidly re-house low barrier families and provide continued case management once they are re-housed. (Recommended: $26,500 ESG) • Emergency Sheltering&Homelessness Prevention(TRUST House)Funds will provide for emergency shelter assistance for operating expenses (i.e. utilities and insurance) to support direct services. TRUST will also utilize homeless prevention assistance to fund its full-time housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended: $34,203 ESG) • Homelessness Collaboration Planning (Council of Community Services) Funds will provide for strategic planning services resulting in an Annual Business Plan for the Blue Ridge Continuum of Care and the Blue Ridge Interagency Council on Homelessness. (Recommended$3,500 ESG). • Housing Stabilization for Families in Need (Community Housing Resource Center). ESG funds will provide for homeless prevention services in the form of assistance with rental payments and/or security deposits to extremely low-income families to prevent the family from becoming homeless. The CHRC will also provide rapid re-housing services in the form of assistance with first month's rent and/or security deposits targeted to chronically homeless families. (Recommended $59,000 ESG.) • Street Outreach (City of Roanoke — Homeless Assistance Team) ESG funds will provide for prescription assistance and transportation for homeless persons and families sleeping in places not intended for human habitation and persons in emergency shelter. (Recommended $5,000 ESG) HOUSING DEVELOPMENT • Code Enforcement(City of Roanoke Dept.of Planning, Bldq and Dev.) Funds a portion of staff and other operating costs for City enforcement of the building maintenance and other codes in low-to-moderate income neighborhoods. (Recommended: $150,000 CDBG.) Demolition (City of Roanoke Dept. of Planning, Bldq and Dev.) Funds to demolish vacant condemned structures in an advanced state of deterioration. (Recommended $75,000 CDBG.) • Down Payment Assistance Program (City of Roanoke Dept. of Planning, Bldq and Dev.) Funds for staffing and operating costs and project funds to provide 5-year forgivable,0%interest loans of up to$8,000 for down payment and closing costs to assist low/mod-income families to buy homes in the City.Despite success and meeting target goals, proposed funding to be cut due to reduced HUD funds. (Recommended: $200,000. CDBG) • Emergency Home Repair Program(Total Action Against Poverty)Limited and emergency repairs and weatherization services to low/mod-income owner-occupied single-family homes. Program requests to target 17 owner-occupied homes for emergency repairs,with 10 of these homes also receiving weatherization services. (Recommended: $75,000.) • Empowering Individuals with Disabilities(Blue Ridge Independent Living Center) Install special needs home improvements such as ramps and grab bars for 30 extremely low to low income homeowners with disabilities to meet independent living needs. (Recommended: $50,000.) • Owner-Occupied Limited Housing Rehabilitation(SERCAP)Funds to provide limited rehabilitation to owner-occupied housing city-wide, restrictive of the West End Target Area to address emergency needs. A total of 10 housing units will be served by this program. (Recommended $80,000 CDBG) • WETA Emergency Home Rehab(formerly WETA Targeted Housing Preservation and Beautification)(TAP)Program to shift focus from exterior needs to emergency and critical limited home rehabilitation in West end Target Area. A total of 7 homes are intended to be served by this program. (Recommended $0) • WETA Energy Efficient Rental Rehabilitation(Community Housing Partners)Program to perform energy audits and retrofits to improve efficiency and performance of 10 rental units in West End Target Area. (Recommended $72,500 CDBG) • WETA New Homeownership—New Construction(Community Housing Partners)Development,design,and construction of 2 new single family homes within the West End Target Area(Recommended $0) • WETA New Homeownership—New Construction(Habitat for Humanity)Construct 3 new single family homes on lots acquired by Habitat for Humanity in West End Target Area (Recommended $0) • WETA New Homeownership — Rehabilitation (Community Housing Partners) Acquisition, rehabilitation and resale of 2 foreclosed,abandoned,dilapidated,or other distressed homes or multi-family rental property located in West End Target Area for new owner-occupied single-family homeownership opportunities. (Recommended: $225,000 HOME) • WETA New Homeownership—Rehabilitation (Habitat for Humanity)Acquire and renovate a minimum of 4 existing vacant houses for single-family homeownership in West End Target Area(Recommended:$193,967 CDBG and$368,922 HOME) • WETA New Homeownership—Rental Conversion (Habitat for Humanity)Acquire and renovate 2 properties with current or prior use as rental property and rehabilitate for single-family homeownership. (Recommended: $0) • WETA Owner-Occupied Limited Rehab(Rebuilding Together Roanoke)Basic rehabilitation services utilizing volunteer labor to address"safe, warm and dry"homeowner needs for low-income persons. Proposed goal of 10 homes in West End Target Area. (Recommended$90,000 CDBG.) • WETA Owner-Occupied Major Rehab(SERCAP)Major rehabilitation to 3 owner-occupied housing units in West End Target Area. Major rehabilitation is targeted for rehabilitation in excess of$25,000 to address health, safety and welfare needs of residents. (Recommended: $127,200 CDBG.) • WETA Permanent Supportive Housing (Rebuilding Together Roanoke)Acquire 2 properties in West End Target Area with current or prior use as rental property and convert to permanent supportive housing in conjunction with other valley human services agencies(Recommended: $0) • WETA Rental Rehabilitation(TAP)Offer forgivable loans to landlords/rental property owners within West End Target Area to rehabilitate low density rental units. (Recommended: $0) • World Changers Summer 2015(Rebuilding Together Roanoke)This program entails limited rehabilitation and repairs to about 20 homes primarily utilizing volunteers. World Changers is a faith-based organization that brings young people and mentors for one week in July to repair homes of low income,elderly,and disabled homeowners. RTR reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $75,000 CDBG). HUMAN SERVICES • African American Studies in Contemporary Issues (TAP) Funds to administer and monitor this program which targets freshman African American male students at William Fleming High School who are at risk of not completing high school. Students remain in the program throughout the school year. Funding provides staffing and program costs associated with the curriculum to those targeted students. (Recommended: $15,000.) • Aspire Connect Program—Aspire 2016 Rites of Passage Program(Apple Ridge Farm, Inc.) Funding will provide for staffing to assist 30 students from five elementary schools, and tracked from the third grade, with the academic competencies, interpersonal skills and resources needed to be successful in middle school and achieve graduation from high school in June 2016. (Recommended: $26,250 CDBG.) • Brain Injury Services Case Management(BISSWVA)Funds requested to provide case management services to city residents who have disabling brain injuries. Program seeks to provide support to qualifying individuals for home health care, rehabilitation services and job skills training. (Recommended: $0.) • Community Based Prevention Services (Department of Social Services) Funds for staff and out-stationing costs to increase the accessibility and use of child abuse and neglect prevention services and reduce the necessity of foster care placements. (Recommended: $109,012 CDBG.) • Family Advocates Program(Children's Trust) Funding to provide support services to the non-offending caregivers in cases of alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $27,000 CDBG.) • Financial Education Program(Freedom First Credit Union) Partial funding of the administration of a financial education and homeownership counseling program a HUD certified counseling agency through the Federation of Community Development Credit Unions. (Recommended $0.) • Housing Stabilization for Families in Need(Council of Community Services).CDBG unds to partially replace Homelessness Prevention and Rapid Re-Housing Program previously funded with ARRA grants. The program will use the CDBG funds to leverage additional resources to assist with homeless prevention and re-housing activities, (Recommended$44,000 CDBG.) • Seed2Feed Children's Education Program (Roanoke Community Garden Association) Program to improve nutrition and physical activity behaviors in children by providing education about gardening, diet, and nutrition. (Recommended $0) • Take Back the Reins(Unbridled Change)An equine assisted therapy program for victims of sexual abuse,domestic violence or families experiencing the re-entry of a felon into the family after time served. (Recommended $0) • Youth Counseling(West End Center)After school counselling program for children at West End Center to improve levels of social competence to avoid violent and other negative behaviors. (Recommended $0) NEIGHBORHOOD DEVELOPMENT • Infrastructure Improvements (City of Roanoke) CDBG funds used for engineering design and public infrastructure improvements in to 13th Street corridor in West End Target Area, such as sidewalks, bicycle lanes, benches, lighting,trash receptacles, and other streetscape improvements. (Recommended $260,000.). • Neighborhood Development Grant Program (Dept. of Planning, Bldg and Dev.) Provides for grants of up to $25,000 to neighborhood organizations in predominantly low-mod-income neighborhoods for eligible projects such as housing, crime prevention and public facilities and infrastructure projects.Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. (Recommended: $22,387. Applications were received from the following organizations: • Belmont Neighborhood Association—3 trash receptacles Requested $6,962; Recommended $6,962 CDBG • Greater Grandview Neighborhood Watch—gateway and crime watch signs Requested $2,723; Recommended $0 • Greater Grandview Neighborhood Watch—newsletters and post cards Requested $2,986; Recommended $0 • Melrose-Rugby Neighborhood Forum—Restoration of community center siding Requested$10,500; Recommended$0 • Melrose-Rugby Neighborhood Forum— Restoration of gateway stone wall Requested $5,900 Recommended $6,400 CDBG • Mountain View Neighborhood Association—Solar trash compactor receptacles Requested$4,025 Recommended$4,025 CDBG • Northwest Neighborhood Environmental Organization — Development of George Washington Carver Environmental Education Center Requested $25,000 Recommended $0 • Old Southwest Inc.—Highland Park Trees Requested$3,000 Recommended $3,000 CDBG • Old Southwest Inc.—Historic district sign toppers Requested $2,000 Recommended $2,000 CDBG • SE Action Forum—Newsletters/fliers/trifolds Requested $1,234 Recommended $0 ADMINISTRATION/PLANNING • HUD Administrative Funds (Dept. of Planning, Bldg and Dev.) Staffing and other operating costs associated with the general administration of the City's CDBG and HOME programs. Program includes funds for planning and training for approved neighborhood organizations,support of fair housing program and funds for matching of other funds to support homeless planning. Limits for each program are 20% for CDBG, 10%for HOME. (Recommended: $293,847 CDBG; $48,547 HOME.) 2014-2015 HUD Funding Recommendations Funding by Category: Economic Development $100,000 Homeless Services $128,203 Housing Development $1,782,589 Human Development $221,262 Neighborhood Development $282,387 Planning and Administrative Costs $344,394 Total $2,858,835 Breakout-2014-2015 Funding for West End Target Area Revitalization Initiative: $1,487,589 Project Name Agency Current Requested Recommended Aspire Connect Program Apple Ridge Farm,Inc $26,250 $26,500 $26,250 African American Studies in Contemporary Issues TAP $24,000 $24,000 $15,000 Community Based Prevention Services Dept of Social Services $104,667 $109,012 $109,012 Code Enforcement Dept.of Planning,Bldg&Dev. $100,000 $100,000 $150,000 Demolition Dept of Planning,Bldg&Dev. $75,000 $75,000 $75,000 Down Payment Assistance Dept of Planning,Bldg&Dev. $209,133 $209,133 $200,000 Emergency Home Repair TAP $46,500 $125,000 $75,000 Emergency Sheltering Family Promise of Greater Roanoke $0 $26,500 $26,500 Emergency Sheltering&Homelessness Prevention TRUST House $0 $35,000 $34,203 Empowering Individuals with Disabilities Blue Ridge Independent Living Center $106,185 $106,185 $50,000 Family Advocates Program Children's Trust $27,000 $27,000 $27,000 Homelessness Collaboration Planning Council of Community service $0 $3,700 $3,500 Housing Stabilization for Families in Need Council of Community Service $85,729 $122,800 $103,000 HUD Admin Funds Dept.of Planning,Bldg&Dev. $421,671 $421,671 $342,394 Infrastructure Improvements Dept.of Engineering $75,000 $310,000 $260,000 Neighborhood Development Grant Program Neighborhood Services $19,465 $66,330 $22,387 Owner-Occupied Limited Housing Rehabilitation SE Rural Community Assistance Project $0 $80,000 $80,000 Street Outreach Homeless Assistance Team $0 $6,000 $5,000 WETA Commercial Facade Program City of Roanoke $0 $100,000 $100,000 WETA Energy Efficient Rental Rehabilitation Community Housing Partners $72,500 $72,500 $72,500 WETA New Homeownership-Rehabilitation Community Housing Partners $0 $225,000 $225,000 WETA New Homeownership-Rehabilitation Habitat For Humanity $0 $612,500 $562,889 WETA Owner-Occupied Limited Rehabilitation Rebuilding Together Roanoke $90,000 $90,000 $90,000 WETA Owner-Occupied Major Rehabilitation SE Rural Community Assistance Project $0 $127,200 $127,200 World Changers Rebuilding Together Roanoke $75,000 $75,000 $75,000 ortr IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2014. No. 39938-051214. A RESOLUTION paying tribute to Ann H. Shawver, Director of Finance for the City of Roanoke, and expressing to her the appreciation of this City and its people for her public service. WHEREAS, Ms. Shawver holds a Bachelor of Business Administration with a major in Accounting (1989) from James Madison University, and a Master of Business Administration (2009) from Virginia Polytechnic Institute and State University in Blacksburg, Virginia, and is a Certified Public Accountant, licensed in Virginia; WHEREAS, Ms. Shawver began her career with the City in April 1994 as a Financial Systems Accountant and was Manager of Accounting Services through April 2002; WHEREAS, Ms. Shawver served as Deputy Director of Finance from April 2002 until June 2008; WHEREAS, Ms. Shawver has served as Director of Finance since June 2008, overseeing the City Department of Finance, has served as the Secretary-Treasurer of the City of Roanoke Pension Plan, and has served as Treasurer for the Hotel Roanoke Conference Center Commission; WHEREAS, Ms. Shawver participated in the sale of numerous general obligation bond issues, ensuring that the City maintained a favorable credit rating that allowed the City to successfully finance capital projects at the lowest cost to the citizens of Roanoke; WHEREAS, Ms. Shawver served on the Advisory Board for Roanoke Valley Regional Center for Animal Control and Protection; WHEREAS, Ms. Shawver has been a member of several professional organizations, including the American Institute of Certified Public Accountants, the Virginia Society of Certified Public Accountants, the Government Finance Officers' Association, the Virginia Government Finance Officers' Association, and the Virginia Municipal League/Finance Policy Committee and Advisory Panel on Recovery Zone Bonds; WHEREAS, Ms. Shawver has made many contributions to the Virginia Government Finance Officers' Association, including her service as a member of the Executive Board and President in 2009-2010; WHEREAS, Ms. Shawver is an experienced equestrian rider with the Southwest Virginia Hunter-Jumper Association and has received numerous awards over the years; WHEREAS, Ms. Shawver has announced her resignation as Director of Finance, effective May 15, 2014; and WHEREAS, Ms. Shawver has served the City of Roanoke and its citizens for twenty years. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this Resolution to acknowledge and recognize the many years of service rendered to the City of Roanoke and its people by Ann Harrity Shawver. 2. The City Clerk is directed to transmit an attested copy of this resolution to Ms. Shawver. 4AHyCkTK TTEST: