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HomeMy WebLinkAboutCouncil Actions 06-16-14 PRICE 39964-061614 Oat ROANOKE CITY COUNCIL REGULAR SESSION JUNE 16, 2014 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. Mayor Bowers was absent. The Invocation was delivered by Elder Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Court G. Rosen. Welcome. Vice-Mayor Rosen. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 19 at 7:00 p.m., and Saturday, June 21 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 1 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION - ONE VACANCY (THREE-YEAR TERM OF OFFICE ENDING JUNE 30, 2017) ROANOKE NEIGHBORHOOD ADVOCATES - FOUR VACANCIES (TWO UNEXPIRED TERMS ENDING JUNE 30, 2015; ONE UNEXPIRED TERM ENDING JUNE 30, 2016; AND ONE THREE-YEAR TERM OF 2 OFFICE ENDING JUNE 30, 2017) 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring June 16, 2014 as the 25`h Anniversary of the Southwest Virginia Ballet Day. Vice-Mayor Rosen declared June 16, 2014 as Southwest Virginia Ballet Day and Council Member Price presented the proclamation to Pedro Szalay, Artistic Director. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. 4. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from the Vice-Mayor requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. RECOMMENDED ACTION: Concurred in the request. C-2 A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performance evaluation of a Council- Appointed Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. 3 C-3 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property interests located at 2012 Jefferson Street, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. Council Member Trinkle noted that he had a Conflict of Interest inasmuch as he is employed with Carillon Health Systems. C-4 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 2903 Peters Creek Road, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended RECOMMENDED ACTION: Concurred in the request. C-5 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of portions of publicly-owned property located at 802 Wiley Drive, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-6 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 13 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-7 Minutes of the Audit Committee held on Wednesday, June 4, 2014. RECOMMENDED ACTION: Received and filed. C-8 Reports of qualification of the following individuals: Jeffrey Marks as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one-year term of office ending June 30, 2015; Samuel Roman as a City representative (law enforcement) of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office commencing July 1, 2014 and ending June 30, 2017; 4 William B. Hopkins, Jr., and Lori E. Vaught as School Board Trustees of the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2014 and ending June 30, 2017; John Montgomery as a member of the Mill Mountain Advisory Board for a one-year term of office commencing July 1, 2014 and ending June 30, 2015; and Joshua Johnson as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office commencing July 1, 2014 and ending June 30, 2018. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of the Roanoke Valley Broadband Authority to present its Phase II Report: Draft Business Plan. Robert Picchi, Consultant to the Roanoke Valley Broadband Authority, Spokesperson. (Sponsored by the City Manager) The matter was heard at the end of the 2:00 p.m. session. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Local Emergency Management Performance Grant (LEMPG) from the Virginia Department of Emergency Management (VDEM) to support emergency activity. Adopted Resolution No. 39964-061614 (6-0). 5 2. Amendment of the City Code to add a definition of all-terrain vehicle and designate it as a type of law enforcement vehicle. Adopted Ordinance No. 39965-061614 (6-0). 3. Amendment of the City Code to repeal the sections governing local registrations and affirm and amend sections to allow the Police Department to lawfully impound, sell or donate abandoned mopeds and electric power-assisted bicycles. Adopted Ordinance No. 39966-061614 (6-0). 4. Execution of an agreement for the use of 6 Riverside Parking Garage on October 17 - 19, 2014 in connection with the Roanoke GO Outside Festival; and an indemnification and hold harmless provision for Carilion Property Management. Adopted Resolution No. 39967-061614 (6-0). COMMENTS BY CITY MANAGER. The City Manager shared the following comments: Roanoke Public Libraries Installs First Self-Check Unit • On June 12, Roanoke Public Libraries installed the first self-check kiosk at the Jackson Park Branch Library. • The self-check provides additional customer service options that enable library users to check out their own books and materials, as well as unlock DVDs which are now being shelved in locked cases and access their library record for review and to place holds for additional items. • Funds for the first self-check kiosk were acquired from the City's Department of Technology's ITC mini-project funding. • Additional units will be placed at the Main Library as part of the ongoing renovation. • Future renovations at other City branches will include self- check kiosks at each location. Fireworks on the Fourth • The City of Roanoke's annual fireworks show, "Fireworks on the Fourth,"will be held on Friday, July 4, at River's Edge Sports Complex at 9:30 p.m. • Wiley Drive and Reserve Avenue will be closed for the event. Spectators are encouraged to take advantage of parking lot shuttles that will depart from the Elmwood Park Garage and Virginia Western Community College beginning at 7:30 p.m. 6 • Fireworks will launch from the Reserve Avenue side of the park, and viewing will take place on the Wiley Drive ball fields at River's Edge Sports Complex. • All spectators are encouraged to bring their own lawn chairs and blankets. • The fireworks show is presented by the City of Roanoke, The Roanoke Times, WDBJ7, and Downtown Roanoke, Inc. • More information is available at www.PlayRoanoke.com/fireworks. Miss Virginia Pageant • The pageant will be held on June 26 -28 at the Roanoke Civic Center in the Roanoke Performing Arts Theatre. • This annual event brings people from all over the Commonwealth to visit and enjoy our outstanding amenities. b. ACTING DIRECTOR OF FINANCE: 1. Adoption of a resolution to certify the Virginia Retirement System (VRS) employer and member retirement contribution rate for the FY 2015 - 2016 biennium. Adopted Resolution No. 39968-061614 (6-0). 2. Amendment of the City Code to reflect modifications to the Employees' Supplemental Retirement System(ESRS), a new benefit in the form of a retirement health savings plan, effective July 1, 2014. Adopted Ordinance No. 39969-061614 (6-0). 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting adoption of a resolution to certify the employer contribution rate for the defined benefit retirement plan beginning July 1, 2014; and a report of the Acting Director of Finance recommending that Council concur in the request. Kathleen Jackson, Acting Executive Director of Fiscal Services, Spokesperson. Adopted Resolution No. 39970-061614 (6-0). b. A report of the Roanoke City School Board requesting appropriation of the Race to General Educational Development (GED) Program Grant; and a report of the Acting Director of Finance recommending that Council concur in the request. Kathleen Jackson, Acting Executive Director of Fiscal Services, Spokesperson. Adopted Budget Ordinance No. 39971-061614 (6-0). 7 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution electing and appointing a Director of Finance. Adopted Resolution No. 39972-061614 (6-0). 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Vice-Mayor and Members of City Council. Council Member Trinkle requested updates on the status of Market Square and Jefferson Street Corridor. Council Member Bestpitch thanked Army Colonel John Miller for his efforts in organizing an Army Birthday/Flag Day event in Elmwood Park held on June 14; and announced an initiative to eliminate homelessness among veterans by end of year 2015. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At this point, the City Manager introduced Robert Picchi, consultant to the Roanoke Valley Broadband Authority to present the Phase II Report: Draft Business Plan. No action was taken. AT 3:39 P.M., THE MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 8 6° f .i�t� ROANOKE CITY COUNCIL REGULAR SESSION JUNE 16, 2014 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--Roll Call. Mayor Bowers was absent. The Invocation was delivered by Elder Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Court G. Rosen. Welcome. Vice-Mayor Rosen. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 19 at 7:00 p.m., and Saturday, June 21 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. A. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution memorializing the late A. Byron Smith, a longtime resident of the City of Roanoke. Adopted Resolution No. 39973-061614(6-0). Elder Lea presented a ceremonial copies of the resolution to the Smith family members in attendance. 9 A resolution memorializing the late Owen M. Grogan, retired Games Director of Virginia Amateur Sports, and a former City employee. Adopted Resolution No. 39974-061614 (6-0). Elder Lea presented a ceremonial copy of the resolution to Ms. Levanda Grogan, widow. B. PUBLIC HEARINGS: 1. Request of Anthony R. Guilliams to permanently vacate, discontinue and close an approximate 974 square foot portion of the right-of-way of Sanford Avenue, S. W., extending westward from its northeastern terminus adjacent to Brandon Avenue, S. W. Anthony R. Guilliams, Petitioner, Spokesperson. The matter was postponed until the July 7 at 2:00 p.m. Council Meeting. 2. Request of JETR, LLC, to rezone property and amend conditions proffered as part of a previous rezoning for property located at 3425 Orange Avenue, N. E., (US Route 460), from CG, Commercial-General District, with conditions, to CLS, Commercial-Large Site District, with a condition. Joseph Thompson, Owner, Spokesperson. Adopted Ordinance No. 39975-061614 (6-0). 3. Request of the City of Roanoke to amend the Planned Unit Development Plan for property located at 2102 Grandin Road, S. W., containing approximately 96 acres, to permit expansion of the Raleigh Court Branch Library previously rezoned to Institutional Planned Unit Development Plan (INPUD), by Ordinance No. 38815-051710 adopted by City Council on May 17, 2010. Christopher P. Morrill, City Manager. Adopted Ordinance No. 39976-061614 (6-0). 4. Proposal of the City of Roanoke to amend the Stormwater Utility Code pursuant to Section 15.2-2114, Code of Virginia (1950), as amended, to provide for (a) technical amendments that result from the repealing of Chapter 11.4, Stormwater Management, of the Code City of Roanoke, and the enactment of a new Chapter 11 .6, Stormwater Management; and (b) a technical amendment to provide that changes in the amount of stormwater fees be adopted by ordinance. Christopher P. Morrill, City Manager. Adopted Ordinance No. 39977-061614 (6-0). 5. Proposal of the City of Roanoke to issue General Obligation Public Improvement Bonds, in the principal amount not to exceed $23 million, in connection with various capital projects. Amelia M. Merchant, Acting Director of Finance. Adopted Resolution No. 39978-061614 and Budget Ordinance No. 39979-061614 (6-0). 10 C. OTHER BUSINESS: 1. Ordinance No. 39887, on second reading, to amend the INPUD Development to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property located at 1809 Franklin Road, S. W. The matter was continued until the July 21 at 7:00 p.m., or as soon thereafter as the matter may be heard. D. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CERTIFICATION OF CLOSED MEETING. (6-0, with the exception of C-3/Council Member Trinkle abstained/and Council Member Lea abstained on the appointment of Sherman P. Lea, Jr., to serve as a City representative on the Virginia Cares, Inc., Board of Directors) Appointed Cassandra Altice (Western Virginia Water Authority) to replace Alan Hullette (Juvenile Detention Center) as a representative for a four year term of office, commencing July 1, 2014 and ending June 30, 2018; Michael Shockley to fill the unexpired term of Carolyn Glover (City employee) ending June 30, 2016; and Lieutenant Stephen Keatts (Police Department) to replace Melvin Sanders (Fire Department) for a two-year term of office, commencing July 1, 2014 and ending June 30, 2016, as members of the City of Roanoke Pension Plan, Board of Trustees. Appointed Sherman P. Lea, Jr., to replace Paige Hodge as an Elected Official designee on the Virginia Cares, Inc., Board of Directors. E. ADJOURNMENT - 9:05 P.M. 11 CITY OF ROANOKE OFFICE OF THE MAYOR e„, •- 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 DAVID A.BOWERS Mayor June 16, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Rosen and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of Council on Monday, June 16, 2014. Best wishes for a successful meeting. Sincerely CSawity‘ David A. Bowers Mayor DAB/ctw Office o f'the Mayor CITY OF ROANOKE re tbillation WHEREAS, Southwest Virginia Ballet (SVB) was founded in 1990 by Artistic Director Terri Post. Her vision was for Southwest Virginia to produce and support a regional ballet company that would provide professional quality performances of varied repertoire including classical ballet, contemporary, and modern works, and is committed to making the performing arts experience available to all ages from all walks of life; WHEREAS, in its 24 year history, SVB's distinguishing characteristics continue to include professional instruction, free membership, free costumes, and regional participation, in that, many dance schools are represented in its company membership; WHEREAS, Pedro Szalay, Artistic Director, an artistic visionary and recognized locally, regionally, nationally, and internationally for his teaching excellence joined the Ballet in 2006; WHEREAS, in addition to full length productions, SVB performs throughout the year at area festivals and events; it has awarded $8,000 through the Vaszary Scholarship Fund since 2009; and in 2011 established an Endowment Fund which now exceeds$145,000;and WHEREAS, Southwest Virginia Ballet will celebrate its 25`h Anniversary Season with two full-length productions of The Nutcracker and Cinderella as well as many special events in recognition of its continued commitment to quality dance instruction, professional productions, artistic excellence, community partnerships, and expanded outreach. WHEREAS, I, Court G. Rosen, Vice-Mayor of the City of Roanoke, Virginia, in recognition of the 251h Anniversary Season Of Southwest Virginia Ballet, do hereby proclaim Monday, June 16I^throughout this great All-America City as SOUTHWEST VIRGINIA BALLET DAY. ATTEST: k444444:1•4}1, deb Stephanie oon ynolds -\ Court G. Rosen City Clerk Vice-Mayor re.s.> Jpcnkc°r RESOLUTION OF , VIRGINIA TO REQUEST THAT THE GENERAL ASSEMBLY AND GOVERNOR OF VIRGINIA ACCEPT AND IMPLEMENT THE FULL EXPANSION OF MEDICAID AS PROVIDED BY THE AFFORDABLE CARE ACT WHEREAS, the City of Roanoke, Virginia, represents all of the citizens of Roanoke, Virginia; and WHEREAS, the Supreme Court's decision protects a state from losing all its Medicaid federal matching dollars for its current Medicaid program if it fails to implement the ACA Medicaid expansion; and WHEREAS, Virginia's Medicaid program, despite its costs, does not rank well when compared to other states; and WHEREAS, the Affordable Care Act Medicaid expansion changes all this by establishing a new national income eligibility level at 133% Federal Poverty Level; and WHEREAS, the Medicaid expansion is also an enormous benefit for the economy of Virginia: • The ACA calls for 100% federal funding for the first three years, and then federal funding is reduced to no less than 90% of the cost. • The projected cost to Virginia is dwarfed by the billions of federal dollars which will come into the state—to support the healthcare industry,jobs and Virginia's overall economy. • A Kaiser Family Foundation report from 2010 estimates $9 to $11 billion in federal dollars for Virginia over a 5 year period.* DMAS has estimated over $20 billion in a ten year period. • Especially for states like Virginia that have historically had extremely low eligibility levels, the expansion and its funding will provide enormous benefits to Virginia's citizens and its economy. NOW, THEREFORE, BE IT RESOLVED by the City Council of Roanoke, Virginia, that the General Assembly and the Governor of the Commonwealth of Virginia are requested to take action in connection with the next regular session of the General Assembly of Virginia to fully accept, implement, and enact the Medicaid Expansion of the Affordable Care Act. pia CITY OF ROANOKE (,- t^* . CITY COUNCIL Vy` , 215 Church Avenue,S.W. "�' 'r 1 Noel C.Taylor Municipal Building,Suite 456 1.P 't"/ Roanoke,Virginia 24011-1536 , Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D.Bestpitch Raphael E."Ray"Ferris Sherman R Lea Anita J. Price Court G. Rosen David B.Trinkle June 16, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Coen Vice-Mayor CGR:ctw COMMITTEE VACANCIES/REAPPOINTMENTS June 16, 2014 VACANCIES: Two, unexpired terms ending June 30, 2015; one, unexpired term ending June 30, 2016; and one, three-year term of office ending June 30, 2017 on the Roanoke Neighborhood Advocates. Three-year term of office (at-large member) on the Personnel and Employment Practices Commission ending June 30, 2017. - CITY OF ROANOKE CITY COUNCIL ``1%`� t 215 Church Avenue,S.W. F ,� , Noel C.Taylor Municipal Building,Suite 456 \s,; � Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A. BOWERS Fax: (540)853-1145 Council Members Mayor William D.Bestpitch Raphael E. "Ray"Ferris Sherman R Lea Anita J.Price Court G. Rosen David B.Trinkle June 16, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I wish to request a Closed Meeting to discuss the annual performance of a Council- Appointed Officer, pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950), as amended. ZrelY, Anita J. Price, Chair City Council Personnel Committee AJP:ctw -g7 aY CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City-owned property interests in a portion of Tax Map No. 4060502 located at 2012 Jefferson Street, S.E. where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. // - stopher P. Morrill City Manager Distribution: Council Appointed Officers ,G. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, located at 2903 Peters Creek Road, N.W. (Tax Map Nos. 6410105 and 6410106), where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. f Christopher P. Morrill City Manager Distribution: Council Appointed Officers ,, n CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of portions of publicly-owned property, located at 802 Wiley Drive, S.W. (Portions of Tax Map Nos. 1 1 21401 and 1 1 30901 ), where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. OrP. Morrill City Manager Distribution: Council Appointed Officers m -AV-J f ' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, located at 13 Church Avenue, S.E. (Tax Map No. 401 1706), where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. • .1 topher P. Morrill City Manager Distribution: Council Appointed Officers MINUTES Audit Committee of Roanoke City Council Location: Council Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: June 4, 2014 Time: 4:03 p.m. to 5:05 p.m. Attendees: Sherman Lea, Audit Committee Vice Chair Ray Ferris, Audit Committee Member Mayor Bowers, Audit Committee Member[ex officio] Drew Harmon, Municipal Auditor Dawn Hope Mullins, Assistant Municipal Auditor Debbie Noble, Senior Auditor Wayne Parker, Senior Auditor Chris Morrill, City Manager Sherman Stovall, Assistant City Manager—Operations Amelia Merchant, Acting Director of Finance Rene Satterwhite, Accounting Supervisor Dan Callaghan, City Attorney Brian Grega, KPMG, Partner Bryan Pattison, KPMG, Senior Manager 1. Call to Order: Mr. Lea called the meeting to order at 4:03 p.m. 2. KPMG—Audit Plan for Year Ended June 30, 2014: Mr. Grega introduced himself and thanked the committee for their time. He and Mr. Pattison reviewed KPMG's audit plan with the Committee. The scope, objective, and methodology planned are consistent with prior years' audits. The City is now classified as a low risk auditee for purposes of single audit testing. This reduces the number of grant programs that have to be audited. Mr. Grega discussed KPMG staffing for the City's audit, noting that many of the same staff members were returning from last year. Mr. Grega stated that the Roanoke City Public Schools and the Roanoke Civic Center engage other firms to audit their respective financial statements. Mr. Lea asked for further explanation on how the School Board audit relates to the City's audit. Mr. Grega discussed their approach to reliance on audits performed by other firms. Instead of duplicating the work, KPMG references the other firm's work in their opinion. Mr. Harmon further explained that the Municipal Auditing Department coordinates both audits. Mr. Ferris asked if having two firms created a duplication of effort. Mr. Harmon responded that when the School Division stopped using the City's financial systems and installed its own in 2008, there was substantially less opportunity for efficiencies from using one audit firm. Separate systems require separate evaluations of controls and data reliability. It is possible that single audit costs for grants are higher due to the School Division and City reporting their expenditures of federal grants separately. Mr. Ferris asked if the audit contract for the School Board comes before City Council. Mr. Harmon replied that the contract is approved by the School Board and would not come before City Council. June 4, 2014 Page 2 of 4 Mayor Bowers asked if audit results are presented to the School Board in the same fashion as they are presented to the City Council. Mr. Harmon responded in the affirmative and assured the Committee that the School Board receives the same type of communications as the City Council. Mr. Morrill asked if there was a way to complete the audit sooner than late November. Mr. Grega responded that earlier reporting could be considered in future years. Mr. Harmon commented that the sixty day revenue recognition period delays completion of the financial statements. Additionally, management would have to be willing to accept more uncorrected misstatements that would likely result from having an earlier cut-off date for accrued expenses. This will be considered as a new request for proposals is developed later this year. Mr. Pattison discussed the new accounting pronouncements effective for 2014 and noted that only GASB 67 is expected to significantly impact the City's financial reporting. This pronouncement was meant to improve pension plan reporting. KPMG will be meeting with management to further discuss the implementation of this standard. Mr. Morrill commented that state and local governments are generally concerned that they may receive qualified audit opinions as a result of this standard. Mr. Grega noted that implications of this new standard are still being debated. However, the City may have a more favorable situation because it manages its own pension plan with only a limited number of employees participating in the Virginia Retirement System [VRS]. KPMG will continue to communicate with management on this issue as the audit progresses. Mr. Grega asked if the Audit Committee had any areas on which they wanted KPMG to focus. There were none at the present time. The audit plan was received and filed without objection. 3. Clerk of the Circuit Court: Mr. Harmon stated that the audit was completed according to the Virginia Auditor of Public Account's [APA] requirements and that there were no findings. The APA's final report will be provided to the Committee once the APA has completed its portion of the audit and issued the report. The report was received and filed without objection. 4. Police Cash: Mr. Harmon noted that CALEA standards require the Police Department to have proper controls in place to protect cash managed by the Department. Municipal Auditing audits the controls annually and tests the records for compliance. There were no significant findings noted for the year ending December 31, 2013. The report was received and filed without objection. 5. Roanoke River Flood Reduction Follow-Up: Mr. Harmon briefly outlined the history of the Roanoke River Flood Reduction project. The $63 million project was initiated in 1990 and completed in May 2012. The master agreement between the US Army Corps of Engineers and the City was very complex in regards to cost sharing. The Auditing June 4, 2014 Page 3 of 4 Department worked with the City's Engineering Division to validate the City's treatment of costs and help understand the Corn's accounting. The City's Engineering Division did a great job of putting together the support for their costs and in presenting their case to the Corps. As a result, the Corps remitted a check to the City for$853,000. The memo was received and filed without objection. 6. Fixed Asset Inventory Count Follow-Up: Mr. Harmon explained the City's capital assets are tracked in two systems, one for accounting purposes and one for maintenance tracking. Municipal Auditing performed a physical count of equipment in 2010 and found that the data in the two systems was not consistent. The Fleet Management Division and Department of Finance are working to correct the data so that the two systems are consistent. A more effective asset system that uses barcoding to track assets would be beneficial and enable the City to better account for its small dollar assets, such as saws and mowers. The memo was received and filed without objection. 7. Transportation Paving Follow-Up: Mr. Harmon discussed Municipal Auditing's review of street paving in 2010 and subsequent activities. During the audit, Municipal Auditing found that the Virginia Department of Transportation's [VDOT] inventory of City streets was not complete. The City's Transportation Division subsequently performed a comprehensive review that resulted in a net addition of approximately 80 lane miles in VDOT's inventory. This equates to approximately$800,000 in additional annual maintenance revenue from the State based on current State funding. The City's Transportation Division has also implemented a system that uses a specially equipped vehicle with cameras, GPS, and other sensors to assess pavement conditions. This will enable the City to properly prioritize paving projects. The memo was received and filed without objection. 8. Hotline Update: Mr. Harmon reviewed the new format for the hotline update. The Committee discussed the classifications of"substantiated" and "unsubstantiated" and how best to handle those reports with multiple allegations. Due to the unique factors that can be involved, common sense must be applied in each case. A single report could conceivably be split into two investigations if allegations are starkly different in nature and substance. All hotline reports received through June 4, 2014, have been investigated and closed. The update was received and filed without objection. 9. Other Business: Mayor Bowers asked if any special audits are required related to the Director of Finance resigning her position. Mr. Harmon responded that he had considered this question internally with staff and that the consensus was a turnover audit would not be necessary. A turnover audit is not required by law or policy, and the Director of Finance did not have unfettered access to cash or other City assets. June 4, 2014 Page 4 of 4 Mr. Harmon informed the Committee that the Auditing Department will be adopting Institute of Internal Auditing's international auditing standards in the coming year. The standards require him to undertake an organizational risk assessment at least annually. The risk assessment is expected to help the Audit Committee in evaluating the priorities for audits and the performance of the Department. Mr. Harmon informed the Committee of recent staff resignations in the Department. Pam Mosdell, Information Systems Auditor who worked in the Department for 15 years, resigned in March to work in the family business. This position will be advertised this month. Alisha Royal, who was an Auditor hired last June, resigned to take an audit position at Virginia Tech. This position will be advertised later in the summer. Mr. Lea reported that Mr. Ferris will be assuming the role of Audit Committee Chair in July and that Ms. Anita Price will join the Audit Committee as Vice Chair. 10. Adjournment: The meeting was adjourned at 5:05 p.m. Drew Harmon, CPA, CIA Municipal Auditor Audit Committee Secretary '' CITY OF ROANOKE .•+ef`1' "" OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 \lit Roanoke,Virginia 24011-1536 Kr t y Telephone: (540)853-2541 :.._r_L...- 1'ax: (5411)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(n roanokeva.{;ov JONATIIAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Landon Howard, Executive Director Roanoke Valley Convention and Visitors Bureau 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Howard: This is to advise you that Jeffrey Marks has qualified as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one-year term of office ending June 30, 2015. Sincerely, Yllo ant 40 kitii/ Stephanie M. Moon Re Ids,1 MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jeffrey Marks, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one-year term of office ending June 30, 2015, according to the best of my ability. So help me God. Ole Atte/ha fr7 '7arks The foregoing oath of office was taken, sworn to, :nd subscribed before me by Jeffrey Marks this day of 2014. Brenda S. Hamilton, Clerk of the Circuit Court / 6 y_�t �!//L?,41� , Clerk ' ,' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 'a° t ) Telephone: (540)853-2541 P 0) Fax: (5411)853-1145 S"I'EPIIANIE NI.MOON REYNOLDS,MMC. E-mail: clerk(rerumtokeva'l^O° JONATIIAN G.('RANI',('MC City Clerk Deputy City Clerk CECELIA T.WERR,CMC Assistant Deputy City Clerk June 17, 2014 Beth Lipes, Interim Director Court and Community Corrections 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Lipes: This is to advise you that Captain Samuel Roman (law enforcement)has qualified as a City representative of the Regional Virginia Alcohol Safety Action Program Policy Board, for a three-year term of office commencing July 1, 2014 and ending June 30, 2017. Sincerely, A R 4 Stephanie M. Moon ynoldsMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Samuel Roman, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative (law enforcement) of the Regional Virginia Alcohol Safety Action Program Policy Board for a three-year term of office commencing July 1, 2014, and ending June 30, 2017, according to the best of my ability. So help me God. Samuel Roman The foregoing oath of office was taken, sworn to, and subscribed before me by Samuel Roman this l/7 day of ` � 2014. Brenda S. . .milton, Clerk of the Circuit Court By di a..' !!41___ , Clerk � '�? CITY OF ROANOKE ...-(, OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 ,��' t, Roanoke,Virginia 24011-1536 t ,:' re-I Telephone: (540)853-2541 Fax: (540)N53-1145 SI'EPIIANIE M.MOON REYNOLDS,MMC E-mail: elerk(ifroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk ('ECELIA'I'.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Cindy H. Poulton, Clerk Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Poulton: This will advise that William B. Hopkins, Jr., and Lori E. Vaught have qualified as Trustees of the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2014 and ending June 30, 2017. Sincerely, ,^^ r hi �� 1et 4 tephanie M. Moon R nolds7MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, William B. Hopkins, Jr., do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a School Board Trustee of the Roanoke City School Board for a term of office commencing July 1, 2014, and ending June 30, 2017, according to the best of my ability. So help me God. ■ .41"-- 111 /N. William =. Hop ins, 'r. L j The foregoing oath of office was taken, sworn to, and subscribed before me by William B. Hopkins, Jr., this �7 day of 2014. _ Jud• >, wenty-Third Judi 7. • uit ...J..) ,/ L� GrY-/E_lEi `iE"'5i �'At1LEON GEiriK r ti Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Lori E. Vaught, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a School Board Trustee of the Roanoke City School Board for a term of office commencing July 1, 2014, and ending June 30, 2017, according to the best of my ability. So help me God. cr&LtVa4f E. Vaught The foregoing oath of office was ken, sworn to, and subscribed before me by Lori E. Vaught this Sday of 2014. udge, Twenty-Third �,' cial Circuit A r STE BR:.n:' .. HAMILTON,CLERK By. air _ _ C1u4 4, CITY OF ROANOKE �e OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 r . Roanoke,Virginia 24011-1536 'x".'"'''t, - Telephone: (540)853-2541 Fax: (540)853-1145 SI'EPIIANIE M.MOON REYNOLDS,MMC E-mail: elerk(n�roanakeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that John Montgomery has qualified as a member of the Mill Mountain Advisory Board for a one-year term of office commencing July 1, 2014 and ending June 30, 2015. Sincerely, MismIdill, tillAhi ke„,„4, Stephanie M. Moon Rysiolds, IV1MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, John Montgomery, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Board for a one-year term of office commencing July 1, 2014 and ending June 30, 2015, according to the best of my ability. So help me God. d - J , MONNT OMERY The foregoing oath of office was taken, sworn to, and subscribed before me by John Montgomery this /!/ ay of 9itid&,_ 2014. Brenda S. Hamilton, Clerk of the Circuit Court / �� By Owe • orat ..,.:, , Clerk Of tint CITY OF ROANOKE ,Arri s "' OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 7urr , Roanoke,Virginia 24011-1536 a / Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE Ni.MOON REYNOLDS,MMC E-mail: clerk(n�roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Dr. Robert Sandel, President Virginia Western Community College P. 0. Box 14007 Roanoke, Virginia 24038-4007 Dear Dr. Sandel: This is to advise you that Joshua Johnson has qualified as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office commencing July 1, 2014 and ending June 30, 2018. Sincerely, M.:„.." r r ' , F2" � Stephanie M. Moon eynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joshua C. Johnson, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2018, according to the best of my ability. So help me God. JOS UA C. JOHNSON The foregoing oath of office was taken, sworn to, and subscribed before me by ( Joshua C. Johnson this _I day of LJUV . 2014. Brenda a S. Hamilton, Clerk of the Circuit Court By l,((�R C( Pept,OH/Clerk Ci IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39964-061614. A RESOLUTION accepting the FY2013-2014 Local Emergency Management Performance Grant (LEMPG) to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke does hereby accept the FY2013-2014 Local Emergency Management Performance Grant (LEMPG) offered by the Virginia Department of Emergency Management (VDEM) in the amount of $53,387, with a required local match from the City of Roanoke in the amount of $53,387, for a total award of $106,774, to be used to support the emergency management activity, which will include the Emergency Manager's salary, planning and vehicle. The grant is more particularly described in the City Council Agenda Report dated June 16, 2014. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: Lajcs jirYLleYakr?trtgo(2,/ City Clerk. R-VDEM LEMPG Grant Acceptance FY2013-2014-6-16-14 wrl CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: VDEM LEMPG Grant Acceptance Background: The Virginia Department of Emergency Management (VDEM) Grants Office has approved the application for funding under the FY201 3-2014 Local Emergency Management Performance Grant (LEMPG) in the amount of $53,387. The City of Roanoke will use this grant funding to support the emergency management activity. This will include the Emergency Manager's salary, planning and vehicle. This is a 50/50 grant requiring the City of Roanoke to provide $53,387 in local match funds. The local match is provided through funding included in the Fire- EMS budget. Considerations: The revenue from this grant is included in the FY2014 adopted budget. City Council action is needed to formally accept the funds. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers COMMONWEALTH of VIRGINIA MICHAEL M.CLINE Department of Emergency Management 10501 Trade Court State Coordinator Richmond,Virginia 23236-3713 JACK E.KING (804)897-6500 (MD)674-2417 Chief Deputy Coordinator FAX(804)897-6506 BRETT A.BURDICK July 8, 2013 Deputy Coordinator Mr. Christopher P. Morrill City Manager City of Roanoke 215 Church Avenue, Room 364 Roanoke, Virginia 24011 RE: FYI3 —Local Emergency Management Performance Grant Dear Mr. Morrill: The Virginia Department of Emergency Management (VDEM) is pleased to announce the allocation of the 2013 Emergency Management Performance Grant (EMPG) (CFDA # 97.042) from the U.S. Department of Homeland Security(DHS) Federal Emergency Management Agency(FEMA). Appropriation authority for this program is The Consolidated Appropriations Act, 2013 (Public Law 113-6). Your locality has been allocated funding for: Project Title: 2013 Local Emergency Management Performance Grant(LEMPG) Federal Grant Allocation: $53,387 Recipient's Required Cost Share/Match Amount: $53,387 Total Project: $106,774 The purpose of the EMPG Program is to make grants to states to assist state and local governments in preparing for all hazards as authorized by the Robert T Stafford Disaster Relief and Emergency Assistance Act(42 U.S.C. 5121 et seq.). Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government, states, and their political subdivisions. The federal government, through the EMPG Program, provides necessary direction, coordination, guidance, and assistance, as authorized in Title IV so that a comprehensive emergency preparedness system exists for all hazards. The FFY 2013 EMPG Program plays an important role in the implementation of National Preparedness System (NPS) by supporting the development and sustainment of core capabilities. Mr. Christopher P. Morrill Page 2 July 8,2013 Core capabilities are essential for the execution of each of the five mission areas outlined in the National Preparedness Goal (NPG). The development and sustainment of these core capabilities are not exclusive to any single level of government or organization, but rather require the combined effort of the whole community. The FY 2013 EMPG Program supports all core capabilities in the prevention, protection, mitigation, response, and recovery mission areas based on allowable costs. Examples of tangible outcomes from the EMPG Program include building and sustaining emergency management capabilities through: • Core capabilities. • Approved emergency plans, • Development and maintenance of multi-year training and exercise plans (TEPs). • Targeted training and verification of personnel capability, and • Whole Community approach to security and emergency management. VDEM recognizes the critical role of emergency management at the local level. Strong local emergency management programs keep the Commonwealth safer, and allow state and local government to respond and recover effectively and efficiently when an emergency or disaster occurs. Therefore, the objective of the LEMPG is to support your locality's efforts to develop and maintain a Comprehensive Emergency Management Program. Attached to this letter are the Work Elements. These Work Elements describe the items to be completed by your locality during the period of performance and are designed to enhance local capabilities in the areas of planning, training and exercises, situational awareness, and capability reporting. Your VDEM regional coordinator can provide technical assistance and advice in completing these Work Elements. A final review report will be disseminated to your locality's emergency management coordinator later this year. The final review report summarizes your locality's compliance with the Work Elements and is due back to VDEM no later than July 31, 2014. The obligation period for this program is July 1, 2013 to June 30, 2014. Reimbursements may be requested for items procured during this period consistent with the project intent. As a reminder, organizations that spend more than $500,000 in DHS funds during a fiscal year are subject to an independent audit per OMB circular A-133. All projects must comply with Environmental and Historic Preservation(EHP) requirements. Sub-recipients must not obligate and/or expend any(federal and/or non-federal matching) funds on any project having the potential to impact environments planning and historical preservation resources without the prior approval of FEMA. A current EHP review evaluation form must be submitted as part of the VDEM application. For more information, please visit http://www.vaemergency.gov/em-community/grants/or contact your grant administrator. All applicants are required to submit a completed VDEM grant package and the electronic grants on-line budget application. In order to complete the on-line budget, please follow these instructions: "Working to Protect People, Property and Our Communities" Mr. Christopher P. Morrill Page 3 July 8, 2013 Step 1: Please go on-line to the eGMS Grants System at https://www.ttegms.com/virginia/login.cfm. After logging in, you will see a welcome screen. Click on Grant Management and then click on Budget Application from the drop-down menu. Click the link named 2013 Local Emergency Management Performance Grant (LEMPG) to complete your on-line budget application. Step 2:The remaining required forms are attached and can also be found on VDEM's website and in the eGMS. Below is a list of the documents that comprise the VDEM grant application package: • Online Budget (eGMS) • POC Form • EHP Evaluation Form • Grant Assurances Form • FEMA 20-16C Form • SF-LLL—Certification Regarding Lobby Form • LEMPG Work Elements In FY 2013, the federal share of the cost of an activity carried out using funds made available under the program shall not exceed 50% of the total budget. Cost match (cash or in- kind)requirement, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act(Public Law 93-288), as amended, 42 U.S.C. 5121-5207, specifically, Title VI, sections 611(j) and 613. Unless otherwise authorized by law, federal funds cannot be matched with other federal funds. FEMA administers cost matching requirements in accordance with 44 CFR §13.24, which is located at http://www.access.gpo.gov/nara/cfr/waisidx 07/44cfrvl 07.html, or 2 CFR §215.23, which is located at http://www.access.gpo.gov/nara/cfr/waisidx 07/2cfrvl 07.html. To meet matching requirements, the grantee contributions must be reasonable, allowable, allocable, and necessary under the grant program and must comply with all federal requirements and regulations. Management and administration(M&A) activities are those defined as directly relating to the management and administration of EMPG Program funds, such as financial management and monitoring. It should be noted that salaries of emergency managers are not typically categorized as M&A and local emergency management agencies (EMAs) may retain and use up to 5% for local M&A purposes. All successful applicants are required to comply with DHS Standard Administrative Terms and Conditions available within Section 6.1.1 of http://www.dhs_gov/xlibrary/assets/cfo- financial-management-policy-manual.pdf. Notification of award approval is made through the eGMS through an automatic e-mail to the sub-grantee point of contact listed in the initial application. Follow the directions in the notification to accept your award documents. The "Working to Protect People, Property and Our Communities" Mr. Christopher P. Morrill Page 4 July 8, 2013 authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under federal awards. Sub-grantees are obligated to submit progress reports as a condition of their award acceptance. Subgrantee Quarterly Reports must be submitted to the VDEM Grant Administrator on a quarterly basis through email and later through the eGMS System. The Subgrantee Quarterly Report must be based on the approved budget and any approved amendments. The Subgrantee Quarterly Report is available at http://www.vaemergency.gov/em- community/grants/all-grant-forms. Sub-grantees are required to report on progress towards implementing plans described in their application. Within 30 days after the end of the period of performance(July 31, 2014) sub-grantees must submit a final progress report detailing all accomplishments throughout the period of performance along with the Final Report that will be sent out prior to the end of the performance period. After these reports have been reviewed and approved by VDEM's Grant Office and regional coordinators, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for five years from the date of the final report. The grantee is responsible for returning any funds that have been drawn down, but remain as unliquidated on grantee financial records. Please review and sign the required documents and return them to the Grants Management Office by August 9, 2013. If you have any questions regarding this award, please contact Kerry Stuver at the VDEM Grants Management Office at (804) 897-9763. Sincerely, fit/ 717Cr•—"= Michael M. Cline MMC/ks c: Mike Guzo, Emergency Management Coordinator Willie Richardson, VDEM Regional Coordinator "Working to Protect People, Property and Our Communities" Q VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT Local Emergency Management Performance Grant(LEMPG) 2013 Work Elements Program Period: July 1, 2013 —June 30, 2014 Please sign back page and submit to your VDEM Grant Administrator along with your Grant Application Package by August 9. 2013 To be eligible to receive funds from this program,locality must meet NIMS compliance requirements as established by the federal government and document NIMS compliance via NIMSCAST. Planning 1. Local Emergency Operations Plan (EOP): Locality must have a current Emergency Operations Plan. A current plan is defined by§44-146.19 (E) of the Code of Virginia as undergoing a comprehensive review and revision, and being adopted by the locality's governing body every four years. Local EOPs that were adopted prior to July 1, 2007 will be readopted within five years of the previous adoption, and every four years thereafter. Grant awards will not be made to localities that do not have a current EOP as of August 1, 2013. 2. College and University Coordination: Each locality that has within its borders a public college or university, including community colleges, is required to coordinate planning with the institution, which includes collaboration with the designated emergency management point of contact. Each locality that has within its borders a private college or university is encouraged to coordinate planning with the institution. Training and Exercises 1. FEMA Required Training: • Current Coordinator and Principal Deputy Coordinator must have completed PDS certification by June 30, 2014. The PDS series is available entirely online. Proof of completion must be submitted. • Current Coordinator and Deputy Coordinators must have completed 15100, IS200, 15700 and IS800 by June 30, 2014. Proof of completion must be submitted. • Coordinators and Deputy Coordinators new to their positions after January 1, 2014 will complete at least the following courses and submit proof of completion: o Principles of Emergency Management (FEMA IS 230) o Emergency Planning (FEMA IS 235) o IS100, IS200, IS700, IS800 2. Exercise Workshop: Localities will attend the annual Regional Exercise Workshop sponsored by VDEM. • Exercise Participation: All EMPG Program funded localities shall participate in at least one exercise during the program year. • Localities actively engaged in the regional exercise program for the current year either as hosts or participants will be deemed to have met this local exercise program requirement. • Emergency Planning Zone localities actively engaged in the North Anna or Surry exercises as jurisdictional participants for the current year will be deemed to have met this local exercise program requirement. 3. Local Exercise Program: All localities are to submit to their Regional Coordinator by June 30, 2014 a multi-year exercise program in accordance with the principles outlined in the Homeland Security Exercise and Evaluation Program (HSEEP), Volume I: HSEEP Overview and Exercise Program Management. More details regarding this program can be found on the HSEEP website, located at https://hseep.dhs.gov/pages/1001 HSEEP7.aspx. • Exercises are to use components of the local EOP as the basis for development, and exercises planned in a three year period are to be progressively more complex and challenging. • Funded localities are to prepare a post-exercise After Action Review(MR)that documents performance in terms of areas of strength and areas requiring improvement. In addition, an 2 Improvement Plan matrix must be completed and used to update plans and procedures. Crisis Management System 1. Trained Personnel: Locality shall maintain a cadre of personnel who are trained in, and have account access to, the state's online crisis management system (currently WebEOC). Capability Reporting 1. Submit Updated Local Capability Assessment for Readiness (LCAR). §44-146.19 (F) of the Code of Virginia requires all political subdivisions to provide an annually updated emergency management assessment to the State Coordinator of Emergency Management on or before July 1 of each year. Locality will submit an updated LCAR no later than June 30, 2014. Program Updates 1. Coordinator's Briefings: The Local Emergency Management Coordinator and/or principle Deputy Emergency Management Coordinator are required to attend at least one of VDEM's Coordinator's Briefings. The 2013 Coordinators Briefings will be held as follows: • 10/01/13 - Hampton • 1098/13 -Waynesboro •0/22/13 -Blacksburg_) We agree to complete all work elements by June 30, 2014 and submit the required Final Report by July 31, 2014. 1j,be- K11-z - / (5 Local Coordinator of Emergency Management Date S ,mAJ /ATH Q ( /J L p J rop,0 mink County Administrator/To n/City nager Date VDEM Regional Coordinator Date State Coordinator Date 3 F CITY OF ROANOKE ` OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 X'',7 i. "'::41 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEEIIAN I4:M.MOON REYNOLDS,MMC E-mail: elerk(rrhnano keva.l;ov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39965-061614 amending and reordaining Chapter 20, Motor Vehicles and Traffic, Section 20-131, Definition, age of operation, Division 1, Generally, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, and Section 20-159, Law Enforcement Officers, Division 3, Operation, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014, and is in full force and effect on July 1, 2014. Sincerely, Af+2A.:ukr) . tts., t&p Stephanie M. Moon nold MC City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Christopher Perkins, Chief of Police 6 IN THE COUNCIL OF THE CITY OF ROANOICE, VIRGINIA The 16th day of June, 2014. No. 39965-061614. AN ORDINANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic, Section 20-131, Definition, age of operation, Division 1, Generally, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, and Section 20-159, Law Enforcement Officers, Division 3, Operation, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 20-131, Definition, age of operation, Division 1, Generally, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), is amended and reordained to read and provide as follows: Chapter 20, Motor Vehicles and Traffic Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles Division 1, Generally * * * Sec. 20-131. Definition, age of operation. [The following terms, as used in this chapter, shall have the meanings as herein described below:] All-terrain vehicle means a motor vehicle having three or more wheels that is powered by a motor and is manufactured for off-highway use. "All-terrain vehicle" does not include four-wheeled vehicles commonly known as "go-carts" that have low centers of gravity and are typically used in racing on relatively level surfaces, nor does the term include any riding lawn mower. Bicycle means any device propelled solely by human power, having pedals, two (2) or more wheels, and a seat height of more than twenty-five (25) inches from the ground when adjusted to its maximum height (a recumbent device shall be deemed a bicycle regardless of seat height). Electric personal assistive mobility device means a self-balancing two- nontandem-wheeled device that is designed to transport only one person and powered by an electric propulsion system that limits the device's maximum speed to fifteen (15) miles per hour or less. For purposes of this article, an electric power assistive mobility device shall be a vehicle when operated on a street. Electric power-assisted bicycle means a vehicle that travels on not more than three wheels in contact with the ground and is equipped with (i) pedals that allow propulsion by human power and (ii) an electric motor with an input of no more than one thousand (1,000) watts that reduces the pedal effort required of the ride. For purposes of this article, an electric power-assisted bicycle shall be a vehicle when operated on a street. Moped means every vehicle that travels on not more than three (3) wheels in contact with the ground that has (i) a seat that is no less than twenty- four (24) inches in height, measured from the middle of the seat perpendicular to the ground; and (ii) a gasoline, electric, or hybrid motor that displaces less than fifty (50) cubic centimeters. For purposes of this article, a moped shall be a vehicle when operated on a street. No person under the age of sixteen (16) years shall operate a moped on any street in the city. 2. Section 20-159, Law Enforcement Officers, Division 3, Operation, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), is amended and reordained to read and provide as follows: Chapter 20, Motor Vehicles Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles Division 3, Operation 2 Sec. 20-159. Law enforcement officers. (a) Any law enforcement officer of the city, operating a bicycle, electric power-assisted bicycle, all-terrain vehicles or moped during the course of his or her duties, shall be exempt from the provisions of this division. (b) Any bicycle, electric power-assisted bicycle, all-terrain vehicles or moped being operated by a law enforcement officer of the city, during the course of his or her duties, shall be deemed to be a law- enforcement vehicle and shall have the same rights and privileges as any other law-enforcement vehicle when the bicycle, all-terrain vehicles or moped is being operated in response to an emergency call, while engaged in rescue operations or in the immediate pursuit of an actual or suspected violator of the law. 3. This Ordinance shall become effective on July 1, 2014. 4. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City 3 .....-f: CITY COUNCIL AGENDA REPORT - i To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Amendment to Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), as amended, by amending sec 20-131 and sec 20-159 Background: The Roanoke Police Department will be acquiring an All-Terrain Vehicle in the near future. The purpose of this vehicle is to expand and improve upon the department's response capabilities in a variety of environments. The All-Terrain Vehicle will be marked with law enforcement markings and will be equipped with operational emergency equipment. In order for the Police Department to operate this All-Terrain Vehicle in areas permitted by other police vehicles, the City Code needs to be amended. Considerations: The proposed amendment to the Code of the City of Roanoke will 1 ) provide a codified definition for all-terrain vehicles; and 2) designate the Police Department vehicle as a law enforcement vehicle. Attached to this report is an ordinance amending City Code Sec. 20-131 and City Code Sec. 20-1 59. The proposed amendments will be effective July 1 , 2014. Recommended Action: Adopt the accompanying ordinance to amend Sections 20-131 & 20-159 of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), as amended, by adding a definition of all-terrain vehicle and des'' ati • it as a type of law enforcement vehicle. opher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Christopher Perkins, Chief of Police CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE.M.MOON REYNOLDS,MMC E-mail: clerkiiProanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39966-061614 amending and reordaining Chapter 20, Motor Vehicles and Traffic, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Division 2, Registration, of the Code of the City of Roanoke, Virginia (1979), as amended, by amending Section 20-135, Required for Mopeds; repealing Sections 20-136 through 20-145; and amending Section 20-146, Impoundment of Abandoned or Unregistered Electric Power-Assisted Bicycles and Mopeds, and Section 20-147, Impoundment of Unregistered Mopeds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014, and is in full force and effect on July 1, 2014. Sincerely, Stephanie M. Moon Rey s1 C City Clerk Enclosure pc: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, City Treasurer The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Christopher Perkins, Chief of Police IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39966-061614. AN ORDINANCE amending and reordaining Chapter 20, Motor Vehicles and Traffic, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Division 2, Registration, of the Code of the City of Roanoke, Virginia (1979), as amended, by amending Section 20-135, Required for Mopeds; repealing Sections 20-136 through 20-145; and amending Section 20-146, Impoundment of Abandoned or Unregistered Electric Power-Assisted Bicycles and Mopeds, and Section 20-147, Impoundment of Unregistered Mopeds; providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 20-135, Required for Mopeds, Division 2, Registration, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), as amended, is amended and reordained to read and provide as follows: Sec. 20-135. Required for mopeds. It shall be unlawful for any person who resides in the city to operate or use a moped upon any of the streets of the city, or for any parent or guardian to allow any person under the age of eighteen (18)sixteen (16) years, who resides in the city, to operate or use a moped upon any of the streets of the city unless such moped has been properly registered as-hereinafter prev✓idedwith the Virginia Department of Motor Vehicles. 2. Chapter 20, Motor Vehicles and Traffic, Division 2, Registration, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, of the Code of the City of Roanoke, Virginia (1979), as amended, is hereby amended by the repeal of Section 20-136, When due, Section 20-137, Application, Section 20-138, Fees, Section 20-139, Issuance of Card, Tag, Section 20-140, Display of Tag, Section 20-141, Change in Frame Number, Section 20-142, Records, Section 20-143, Lost or Mutilated Number Plates or Tags, Section 20-144, Transfer Generally, Section 20-145, Transfer of Ownership, Division 2, Registration,Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, as follows: Sec. 20 136. When due 137. A p li t• Sec. 20 138. Fees. • . - , . . ' sum of • - moose of defraying the-costs-and provisions of this article: at-ne-cost to the applicant. 2 Sec. 20 1A0 Display-of-tags The-number- pIat.e-etag issueel-ttuder the . bt-h-kept-seeurely fixed in a eon-spit-ea-us place on the rear of the frame of the moped for which the same was issued: Seer 2-0 14 infframe-_nunthe . 14-shalt-be-unlawful for any person to rem • , . _ , . ter--or mutilate same has no frame number, the chief of police or his or her designee may place-or cause to ---a frame number thereon for registration purposes. See. 20 142. Records. prescribe. • • _ •.: mutilated, lost, stolen or registration of such moped accordi-ugly, Sec. 20 144. Transfer generally. It shall be unlawful for any person to attach . . . - - . . _ issued under the . •• - • . Sec. 20 145. Transfer-e -o:neiship- When any moped rte' . . • • - . tea=^asfene: . , •- . .. -. _ .- • • his er he _ _ • . .. . .. . 3 • • -rdingly. 3. Section 20-146, Impoundment of Abandoned or Unregistered Electric Power- Assisted Bicycles and Mopeds, Division 2, Registration, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia(1979), as amended, is amended and reordained to read and provide as follows: Sec. 20-1436. Impoundment of abandoned or unregistered electric power-assisted bicycles and mopeds. (a) Any moped found without a number plate or tag issued by the Virginia Department of Motor Vehicles in accordance with pursuant to section 20-1395 of this article and unattended shall be deemed abandoned. If a reasonable attempt to locate the owner or user in the immediate vicinity of the moped fails to produce such owner or user, any moped so abandoned shall be taken into custody and impounded by the chief of police or any officer of the police department. 4. Section 20-147, Impoundment of Unregistered Mopeds, Division 2, Registration, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), as amended, is amended and reordained to read and provide as follows: Sec. 20-1437. Impoundment of unregistered mopeds. (a) When any police officer or other officer charged with the duty of enforcing this article shall discover any unregistered moped in any public place in the possession or control of any person, the officer may take custody of such moped and impound the same. Any moped so impounded shall be released only upon a 4 satisfactory showing of ownership, payment of five dollars ($5.00) for storage charges, and proper registration and display of a tag or number plate by the owner or an agent of the owner. 5. This Ordinance shall take effect July 1, 2014. 6. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City CI 5 JIB f CITY COUNCIL AGENDA REPORT :1' �tII'i. x4r To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Amendment to Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), as amended, by amending sec. 20-135 through sec. 20-147 Background: The General Assembly of the Commonwealth of Virginia modified the Code of Virginia (1950), as amended to require mopeds be registered with the Virginia Department of Motor Vehicles. Owners of mopeds were given a one year grace period from July 1 , 2013 to July 1 , 2014 to obtain a state registration. The general assembly permitted localities to continue to issue and honor local registrations during the intervening year. However on July 1 , 2014, local registrations will become void and all mopeds operated upon a highway of the Commonwealth must have a valid state registration. The Roanoke Police Department has ceased issuing local registrations and has been directing citizens to the Department of Motor Vehicles during the past year. Considerations: The proposed amendment to the Code of the City of Roanoke will 1 ) repeal all moped codes governing registration that were previously enacted by the City of Roanoke; and 2) retain all moped/vehicle related codes that allow the Police Department to lawfully impound, sell or donate abandoned mopeds and electric power-assisted bicycles. Attached to this report is an ordinance that will enact the proposed amendments. The proposed amendments will be effective July 1 , 2014. Recommended Action: Adopt the accompanying ordinance to amend Sections 20-135 through 20-147 of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke, Virginia (1979), as amended, by repealing sections governing local registrations and by affirming and amending sections allowing the Police Department to lawfully impound, sell or donate abandoned mopeds and electric power-assisted bicycles. to. er P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Christopher Perkins, Chief of Police Criks IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39967-061614. A RESOLUTION authorizing execution of an Agreement with Carilion Property Management in connection with the use of 6 Riverside Parking Garage during the 2014 Roanoke GO Outside Festival. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, upon form approved by the City Attorney, an Agreement for the use of 6 Riverside Parking Garage from 5:00 p.m. on Friday, October 17, 2014,until 5:00 p.m. on Sunday, October 19,2014, in connection with the Roanoke GO Outside Festival, such Agreement including a hold harmless and indemnification clause requiring the City of Roanoke to indemnify and hold harmless Carilion Property Management under certain circumstances, all of which is set out in the City Council Agenda Report dated June 16, 2014. ATTEST: 14-...4.3Del•City Cle CITY COUNCIL AGENDA REPORT Lic r�. To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Agreement Requiring City to Indemnify and Hold Harmless Carilion Property Management Background: The City of Roanoke is hosting the Roanoke GO Outside Festival on Friday, October 17, 2014, from 5:00 p.m. until Sunday, October 19, 2014, at 5:00 p.m., at River's Edge Sports Complex. This annual event draws nearly 10,000 people and encourages healthy, active outdoor recreation. By combining the things outdoor enthusiasts love - camping, music, gear, races and demonstrations, the Roanoke GO Outside Festival is a celebration of everything outdoors. While various events and races will take place throughout the region, Rivers Edge Sports Complex North (Reserve Avenue) will serve as the festival headquarters. There will be something to keep the citizens of all ages and interests engaged and entertained. In order to provide adequate parking for this event at Rivers Edge Sports Complex, Carilion Property Management, owner of 6 Riverside Parking Garage, is requiring the City of Roanoke to sign an Agreement for this purpose. The Agreement contains a provision requiring the City of Roanoke to indemnify and hold Carilion Property Management harmless, and to defend it in the event Carilion Property Management incurs any damages, or if anything is damaged during the City of Roanoke's use of the premises. An indemnification and hold harmless provision constitutes a waiver of sovereign immunity, and any contract containing such a provision must be authorized by City Council. The City has requested that Carilion Property Management delete this provision; however, Carilion Property Management has declined to do so. Attached is a resolution which authorizes the City Manager to execute an Agreement which allows the City to use a parking facility owned by Carilion Property Management and which requires indemnification and holding harmless Carilion Property Management in the event of alleged damages arising out of the City's use of the parking facility, such Agreement to be approved as to form by the City Attorney. Considerations: This Agreement would require the City of Roanoke to waive its sovereign immunity for the purpose of and during the time of parking for the event at Rivers Edge Sports Complex. Recommended Action: Approve the attached resolution and authorize the City Manager to execute the Agreement and take such other actions as may be required under that Agreement. • • topher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director of Parks and Recreation 2 CARILION PROPERTY MANAGEMENT HOLD HARMLESS AGREEMENT Carillon Property Management agrees to allow the City of Roanoke use of the 6 Riverside Parking Garage for parking of patrons attending The Roanoke GO Outside Festival starting Friday, October 17, 2014 at 5 p.m. until Sunday, October 19, 2014 at 5 p.m. This agreement may be rescinded or amended at any time by Carilion Property Management. The City of Roanoke agrees to indemnify and hold harmless Carillon Health System and all its affiliated companies, including Carilion Property Management, from any and all liabilities arising out of the use of the said parking garage. They also agree to leave the parking garage in the same manner, as before occupancy and if need arises to have parking garage cleaned due to their use, they will be responsible for this cost. Security services will also be provided at these locations during the event. Carilion representative: Title: Date: City of Roanoke: Title: Date: its ' C CITY OF ROANOKE OFFICE OF THE CITY CLERK 9 .. 215 Church Avenue,S.W., Suite 456 r Roanoke,Virginia 24011-1536 •--..._�...-..,.... 'I�clephonr. (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC I+,mail: clerkaProanokeva.g°y JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIAT.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Amelia Merchant Acting Director of Finance Roanoke, Virginia Dear Ms. Merchant: I am enclosing copy of Resolution No. 39968-061614 acknowledging that contribution rates for the City of Roanoke, effective July 1, 2014, shall be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees, pursuant to Virginia Code Section 51.1-1450) resulting from the June 30, 2013 actuarial value of assets and liabilities ("the Certified Rate"). The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014. Sincerely, Stephanie M. Moon Reynolds, MC City Clerk Enclosure pc: The Honorable Tim Allen, City Sheriff Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Andrea Trent, Assistant Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 16th day of June, 2014. No. 39968-061614. Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In accordance with the 2014 Appropriation Act Item 468(W) Resolution BE IT RESOLVED, that the City of Roanoke/55217 does hereby acknowledge that its contribution rates effective July I, 2014 shall be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1)resulting from the June 30, 2013 actuarial value of assets and liabilities(the"Certified Rate"); and BE IT ALSO RESOLVED,that the City of Roanoke/55217 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1,2014: (Check only one box) © The Certified Rate of 17.55% ❑ The Alternate Rate of 14.04%; and BE IT ALSO RESOLVED,that the City of Roanoke/55217 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW,THEREFORE, the officers of the City of Roanoke/55217 are hereby authorized and directed in the name of the City of Roanoke on behalf of the Roanoke City Sheriff's Office to carry out the provisions of this resolution, and said officers of the City of Roanoke are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be y the City of Roanoke for this purpose. Vice-Mayor Court G.Rosen CERTIFICATE I, Stephanie M. Moon Reynolds, Clerk of the City of Roanoke, certify that the foregoing is a true and correct copy of a resolution passed by the City Council for the City of Roanoke and ratified by the City of Roanoke at a lawfully organized meeting of the City Council of the City of Roanoke held at 215 Church Avenue, S. W. Roanoke, Virginia at 2 : 00 o'clock on June 16, 2014. Given under my hand and seal of the City of Roanoke this 16 day of June , 2014. A TomiAgopy? `t..�._ -rYl• 0 • ' 4„)N nre7— 11,1.., lie:,-t, I ) Cle ATTEST: 1• 0 �,ji l C y yCerk iY� 00a ^°a � .+' CITY COUNCIL AGENDA REPORT ' To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Employer and Member VRS Retirement Contributions (Sheriff's Office) Pending legislation requires localities to make certain decisions by July 1 , 2014 regarding employer and member retirement contributions. Although the 2014 Budget and the Appropriation Act for 2014 have not yet been adopted, VRS is directing its members to act on selecting the employer contribution rate prior to July 1 , 2014. The required actions include: • Election/certification by the City Council and, if applicable, the City of Roanoke of the employer retirement contribution rate for Sheriff's Office employees participating in the Virginia Retirement System for 201 5-2016, using one of the options allowed in the 2014 Appropriation Act, Item 468(H). This action certifies the City of Roanoke will use the rate certified by the VRS Board of Trustees for the FY 201 5-2016 biennium. This rate is set at 17.55% and fully funds the pension liability as set by the VRS Board of Trustees. An alternative rate may be used by local governing bodies; however, this would result in reduced contribution and investment earnings. The proposed Resolution authorizes City officials to execute any required contracts necessary to carry out the provisions of the proposed Resolution. VRS has asked the City to use its resolution form in taking this action. Considerations: It is the practice of the City to certify the full VRS funding rate. This ensures adequate funding for VRS pension employees. Recommended Action: Adopt the accompanying resolution certifying the employer contribution rate for the defined benefit retirement pla`n�beg/inning July 1 , 2014. AMELIA C. MERCHANT Acting Director of Finance Distribution: Council Appointed Officers Timonthy Spencer, Senior Assistant City Attorney Timothy Allen, Sheriff Robert P. Schultze, Director, Virginia Retirement System ar-1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke, Virginia 24011-1536 ---�x' --` Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerWa roanokeva.gov JONATIIAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIAT.WEBB,CMC Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39969-061614 amending and reordaining Article V, Membership, Section 22.3-28(e), Membership generally, Section 22.3-31(a), Restoration of beneficiaries to membership, Article VI, Creditable Service, Division 2, ESRS Service, Section 22.3-38(a), Portability, Section 22.3-39(b)(2), and Section 22.3- 39(e), Purchase of service, Article IX, Payment of Benefits, Division 1, General, Section 22.3-61, Retirement supplement, and Article IX, Payment of Benefits, Division 2, ESRS, Section 22.3-62.1(c), Refund of accumulated contributions before retirement; certain sections of Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014, and is in full force and effect on July 1, 2014. Sincerely, Y'1. 1ov.%pi4kg) Stephanie M. Moon R ynolds, C City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Andrea Trent, Assistant Director of Finance Carolyn Glover, Director, Human Resources 41 �� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39969-061614. AN ORDNANCE amending and reordaining Article V, Membership, Section 22.3- 28(e), Membership generally, Section 22.3-31(a), Restoration of beneficiaries to membership, Article VI, Creditable Service, Division 2, ESRS Service, Section 22.3-38(a), Portability, §22.3- 39(b)(2), and Section 22.3-39(e), Purchase of service, Article IX, Payment of Benefits, Division 1, General, Section 22.3-61, Retirement supplement, and Article IX, Payment of Benefits, Division 2, ESRS, §22.3-62.1(c), Refund of accumulated contributions before retirement; certain sections of Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 22.3-28(e), Membership generally, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 22.3-28. Membership generally. (e) A member of the city plan may earn a benefit from only one (1) system; provided however, such member may have a frozen retirement allowance attributable to creditable service prior to a reemployment determined under a different benefit formula. 1 Active 22339280v1 201078.000007 2. Section 22.3-31(a), Restoration of beneficiaries to membership, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 22.3-31. Restoration of beneficiaries to membership. (a) Should a disability beneficiary under normal retirement age be restored to or be in service at a compensation equal to or greater than his average final compensation at retirement (adjusted by any cost of living adjustments granted since his last day of service), or should any other beneficiary be restored to service prior to his nonnal retirement age, his pension shall cease and he shall become a member of ESRS. Anything in this chapter to the contrary notwithstanding, any prior service certificate on the basis of which his creditable service was computed at the time of his retirement shall be restored to full force and effect and he shall be credited with all creditable service as a member standing to his credit at the time of his retirement; provided, however, that upon his subsequent retirement, the pension shall be reduced by the actuarial equivalent of any pension payments previously paid to him for reasons other than disability retirement; and further provided, that his pension attributable to his creditable service prior to his reemployment upon subsequent retirement shall be no less than the sum of his previous pension plus the amount computed on the basis of his creditable service and eamable compensation for the period after his restoration. Notwithstanding the foregoing, if such restoration of service occurs after June 30, 2014, he shall be treated as a new member and a person who becomes a member after June 30, 2014; except that prior creditable service shall be restored in accordance with section 22.3-35 and for the limited purpose described therein. 3. Section 22.3-38, Portability, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 22.3-38. Portability. (a) The board may enter into an agreement with the Virginia Retirement System (VRS) or another political subdivision of the commonwealth having a defined benefit plan which is not supplemental to the Virginia 2 Active 22339280v1 201078.000007 Retirement System, whereby any vested ESRS member may be granted creditable service, as determined by the board, for service rendered with the VRS or with another political subdivision upon the transfer of assets pursuant to the agreement and in accordance with the procedures established by the board. hn no event will creditable service be granted in excess of the actual service rendered with the VRS or other political subdivision. * * * 4. Section 22.3-39(b)2 and Section 22.3-39(e), Purchase of Service, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: Sec. 22.3-39. Purchase of service. (2) Service with the city in a grant position prior to July 1, 2000. The member must pay an amount equal to a percentage of the member's present annualized earnable compensation or his average final compensation during his thirty-six (36) or sixty (60) highest consecutive months of creditable service (as determined pursuant to section 22.3-42). The percentage of present eanable compensation or average eanable compensation, whichever is greater, to be charged shall be determined by the city plan's actuary based on reasonable factors and assumptions approved by the board of trustees intended to reflect the actual cost to the city plan of the benefit to be provided as a result of the purchased service. If the member does not pay the entire amount required, the member's actual creditable service shall be prorated on a linear basis. Notwithstanding the foregoing, if the member does not pay the entire amount required due to the member's death while an employee and such member does not have sufficient creditable service to be entitled to a death benefit under section 22.3-67, then the amount paid by the member to purchase service shall be refunded to the member's spouse or if none, to the member's estate as soon as possible following the date of the member's death. * * * (e) In lieu of the purchase by salary reduction election as described in subsection (d) or in addition thereto, the city plan shall accept a direct 3 Active 22339280v1 201078.000007 trustee-to-trustee transfer of a lump sum in cash from a plan established pursuant to Section 457(b) of the Internal Revenue Code of 1986, as amended by a governmental employer or a plan or program established pursuant to Section 403(b) of the Internal Revenue Code of 1986, as amended as payment by a member for the purchase of creditable service described in subsection (b). Creditable service purchased with the lump sum shall be determined by dividing the lump sum by the applicable percentage described in subsection (b) multiplied by the greater of the member's present annualized earnable compensation or his average final compensation during his thirty-six (36) or sixty (60) highest consecutive months of creditable service (as determined pursuant to section 22.3-42). Creditable service available for purchase that is not purchased using the procedure described in this subsection, may be purchased using the procedure described in subsection(d). 5. Section 22.3-61, Retirement supplement, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 22.3-61. Retirement supplement. Any member of the city plan who is an employee of a participating employer (not including employees of the City of Roanoke School Board), and who retires or who has retired after earning twenty (20) or more years of creditable service, but prior to attaining the age of sixty-five (65), shall be paid a monthly supplement of the greater of one hundred fifty-nine dollars ($159.00) or an amount equal to seventy-five percent (75%) of the amount the City of Roanoke contributes monthly toward the cost of a single active employee's health insurance, as such contribution may be changed from time to time, commencing with the first month of retirement and terminating with the month in which the member attains age sixty-five (65). This supplement shall not be subject to any cost of living adjustment which may be provided under the city plan. This supplement shall be a personal benefit applicable to an eligible member only without any right of survivorship. Upon the death of a member who is receiving such benefit, the monthly payment shall be made for the month of such member's death and shall terminate with the next succeeding month. This benefit shall not be applicable to retirees receiving the early retirement incentive plan supplement granted in 1991. Notwithstanding, the retirement supplement shall not be paid to a person who is hired or rehired as an eligible employee after June 30, 2013, unless such person had twenty (20) or more years of service prior to termination of employment that occurred prior to July 1, 2013. In addition, the board shall permit other members (including those who had twenty (20) or more years of service prior to 4 Active 22339280v 1 201078.000007 termination of employment that occurred prior to July 1, 2013) employed by a participating employer that elects to participate in the 401(h) account to make an irrevocable election to forego entitlementd to the supplement under procedures established by the board. 6. Section 22.3-62.1, Refund of accumulated contributions before retirement, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 22.3-62.1. Refund of accumulated contributions before retirement. * * * (c) Any member who receives a refund shall no longer be entitled to any benefits under the city plan. . . 30, 2011, for purposes of determining any other benefits under the—plan: 7. This ordinance shall be in full force and effect upon its passage. 8. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE�S�T: ( � D 41.�{C City Clek— p 5 Active 22339280v1 201078.000007 � pN^ -.t CITY CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Retirement Benefits for Roanoke Employees Background: On July 16, 2012, City Council adopted Ordinance No. 39450-071612, in which City Council repealed Chapter 22.2, Pensions and Retirement, and enacted Chapter 22.3, Pensions and Retirement. This ordinance provided for modifications to the Employees' Supplemental Retirement System (ESRS), a new benefit in the form of a retirement health savings plan to become effective July 1 , 2013, and the establishment of a Hybrid Program to become effective July 1 , 2014. City staff and the City's Pension Plan counsel determined some additional changes that should be made to Chapter 22.3 for clarification purposes. These changes are summarized as follows: • Expand the explanation regarding membership and accrual of benefit (Section 22.3-28) • Reestablish coding regarding the restoration of beneficiaries to membership (Section 22.3-31 ) • Clarify the portability and purchase of service provisions (Sections 22.3-38 and 22.3-39) • Correct a typographic error (Section 22.3-61) • Provide a technical correction to the provisions on refund of accumulated contributions prior to retirement (Section 22.3-62.1) Recommended Action: Adopt the accompanying ordinance amending and reordaining Section 22.3-28, Membership generally, Section 22.3-31 , Restoration of beneficiaries to membership, Section 22.3-38, Portability, Section 22.3-39 Purchase of service, Section 22.3-61 , Retirement supplement, and Section 22.3-62.1 , Refund of accumulated contributions before retirement, of Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended aii„.„6„, Amelia C. Merchant Acting Director of Finance Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Timothy Spencer, Senior Assistant City Attorney Andrea F. Trent, Assistant Director of Finance r? C' CITY OF ROANOKE OFFICE OF THE CITY CLERK . 215 Church Avenue, S. W., Suite 456 ' ? � Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 SI'EPIIANIE M.MOON REYNOLDS,MMC E-mail: dcrk(n'roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Resolution No. 39970-061614 acknowledging that the Roanoke City Public Schools has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees, pursuant to Virginia Code Section 51.1-1450) resulting from the June 30, 2013 actuarial value of assets and liabilities ("the Certified Rate"). The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Andrea Trent, Assistant Director of Finance Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39970-061614. Local Governing Body Concurrence with School Division Electing to Pay the VRS Board-Certified Rate (In accordance with the 2014 Appropriation Act Item 468(H)) Resolution BE IT RESOLVED, that the City of Roanoke/55617 does hereby acknowledge that the Roanoke City Public Schools has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-1450) resulting from the June 30, 2013 actuarial value of assets and liabilities (the "Certified Rate"); and BE IT ALSO RESOLVED, that the City of Roanoke/55617 does hereby certify to the Virginia Retirement System Board of Trustees that it concurs with the election of the School Board of the City of Roanoke to pay the Certified Rate, as required by Item 468(1) of the 2014 Appropriation Act; and NOW, THEREFORE, the officers of City of Roanoke/55617 are hereby authorized and directed in the name of the City of Roanoke to execute any required contract to carry out the provisions of this resolution. In execution of any such contract which maybe required, the seal of the City of Roanoke, as appropriate, shall be affixed and attested by the Clerk. Vice-Mayor Court G. Rosen CERTIFICATE I, Stephanie M. Moon Reynolds, Clerk of the City of Roanoke, certify that the foregoing is a true and correct copy of a resolution passed by the City Council for the City of Roanoke and ratified by the City of Roanoke at a lawfully organized meeting of the City Council of the City of Roanoke held at 215 Church Avenue, S. W. Roanoke, Virginia at 2 : 00 o'clock on June 16, 2014. Given under my hand and seal of the City of Roanoke this 1 6 day of June , 2014. Cle ,,( t.I/n,/ATTEST: Yy)• 9\7.4 City Clerk. 9\7.4 A T `Copy Tea: si ROANOKE CITY PUBLIC SCHOOLS - Sbnnu 4coe-v, br<mg ccno's Wnns )t June 16, 2014 School Board Todd A. Putney The Honorable David Bowers, Mayor Chairman and Members of Roanoke City Council Suzanne P. Moore Roanoke, VA 24011 Vice Chairman Dear Members of Council: William B. Hopkins, Jr. Mae G. Huff As a result of official School Board action on Tuesday, June 10, Annette Lewis 2014, the Board respectfully requests that City Council adopt the Lori E. Vaught Richard Willis enclosed resolution certifying to the Virginia Retirement System Board of Trustees that the School Board has elected to pay the Dr. Rita D. Bishop certified rate of 3.98 percent effective July 1, 2014. Superintendent Cindy H. Poulton On behalf of the School Board, thank you for your consideration and Clerk of the Board action on this request. Sincerely, Ham. D Cindy H. Poulton Clerk pc: Dan Callaghan Chris Morrill Amelia Merchant Todd A. Putney Rita D. Bishop Sandra B. Burks p:540-853-2381 f:540-853-2951 P.O.Box 13145 Roanoke,VA 24031 www.rcps.info CITY COUNCIL AGENDA REPORT ,,w To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Employer and Member VRS Retirement Contributions Pending legislation requires localities to make certain decisions byJuly 1 , 2014 regarding employer and member VRS retirement contributions. Although the 2014 Budget and the Appropriations Act for 2014 have not yet been adopted, VRS is directing its members to act on selecting the employer contribution rate prior to July 1 , 2014. The required actions include: • Election/certification by the School Board and, if applicable, the City of Roanoke of the employer retirement contribution rate for non-professional employees for 2015- 2016, using one of the options allowed in the 2014 Appropriation Act, Item 468(H). The School Board selected the certified rate of 3.98% at its monthly meeting held on June 10, 2014. A copy of the Resolution adopted by the School Board is attached to this Council Report. The pending Appropriations Act of 2014 requires that the City Council for the City of Roanoke certify that it concurs with the election of the School Board to adopt the Certified Rate as required by Item 468(H) of the 2014 Appropriation Act. Finally, the resolution authorized City officials to execute any required contract necessary to carry out the provisions of the resolution. VRS has asked the City to use its resolution form in taking this action. Considerations: At its regular monthly meeting held on June 10, 2014, the School Board of the City of Roanoke elected the Certified Rate of 3.98% as its employer contribution rate effective July 1 , 2014. Recommended Action: Adopt the accompanying resolution certifying the employer contribution rate for the defined benefit retirement plan beginning July 1 , 2014. J AMELIA C. MERCHANT Acting Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Robert P. Schultze, Director, Virginia Retirement System e CITY OF ROANOKE "`T OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (549)853-2541 Fax: (549)853-1145 5'Il?PIIANIF:M.MOON REYNOLDS,MMC, E-mail: mail: elekat roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WERE,CMC Assistant Deputy City Clerk June 17, 2014 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 39971-061614 to appropriate funding from the Federal and Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2013 - 2014 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014, and is in full force and effect upon its passage. Sincerely, I ^ Stephanie M. Moon R Ids C City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Mike Shockley, Acting Director, Management and Budget Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools 7.g/Zz IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39971-061614. AN ORDINANCE to appropriate funding from the Federal and Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2013- 2014 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2013-2014 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Teachers 302-160-0000-1305-335H-61100-41121-9-07 $ 180 Social Security 302-160-0000-1305-335H-61100-42201-9-07 13 GED Testing 302-160-0000-1305-335H-61100-45584-9-07 1,756 Revenues State Grant Receipts 302-000-0000-0000-335H-00000-32298-0-00 1,949 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE T: i Citerk. Olrn �� Liwt 141 ROANOKE CITY PUBLIC SCHOOLS Strong Students.Strong Schools.Strong City. June 16, 2014 School Board Todd A. Putney The Honorable David Bowers, Mayor Chairman and Members of Roanoke City Council Suzanne P. Moore Roanoke, VA 24011 Vice Chairman Dear Members of Council: William B. Hopkins, Jr. Mae G. Huff As a result of official School Board action on Tuesday, June 10, Annette Lewis 2014, the Board respectfully requests that City Council approve the Lori E. Richard Willis Willis appropriation requests below: Dr. Rita D. Bishop Revised Appropriation Additional Award Superintendent Cindy H. Poulton Race to GED 1114 $1 ,949.29 Clerk of the Board On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Voulton Clerk pc: Dan Callaghan Rita D. Bishop Chris Morrill Kathleen Jackson Amelia Merchant Acquenatta Harris (w/details) Todd A. Putney p: 540-853-2381 f:540-853-2951 P.O. Box 13145 Roanoke,VA 24031 www.rcps.info CITY COUNCIL AGENDA REPORT ttr, To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: School Board Appropriation Request Background: As the result of official School Board action at its June 10, 2014 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The Race to General Educational Development (GED) Program 2013-14 grant of $1 ,949 is a Virginia initiative to provide supplies, tuition and instructors to increase participation in GED examinations by adults who did not complete high school. This is an increase to the original award allocation. This program will be fully reimbursed by state funds, passed through the regional award for which Salem City Schools serves as fiscal agent. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. C_ Amelia C. Merchant Acting Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M.Jackson, Acting Executive Director of Fiscal Services, RCPS CITY OF ROANOKE , ; OFFICE OF THE CITY CLERK La/ 215 Church Avenue,S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone (540)853-2541 Fax: (540)853-1145 E-mail cierk(a roanokeva.gov JONATHAN El CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk City Clerk CECELIA T.WEBB,CMC June 17, 2014 Assistant Deputy City Clerk Barbara A. Dameron 509 Northmount Boulevard Danville, Virginia 24540 Dear Ms. Dameron: I am enclosing copy of Resolution No. 39972-061614 electing and appointing you to fill the unexpired term of Ann H. Shawver as the Director of Finance for the City of Roanoke, effective 12:01 a.m., on July 22, 2014, for a term ending September 30, 2014, at an annual salary of $120,000.00, and ratifying the terms and conditions of employment as Director of Finance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Sincerely, - be) t Stephanie M. Moon F�eynol. •, MMC City Clerk Enclosure pc: Amelia Merchant, Acting Director of Finance Gwin Ellis, Acting Director of Human Resources • IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39972-061614. A RESOLUTION electing and appointing Barbara A. Dameron as Director of Finance for the City of Roanoke, and ratifying the terms and conditions of employment as offered to Ms. Dameron. WHEREAS, the City Council desires to elect and appoint Barbara A. Dameron as Director of Finance pursuant to the Roanoke Charter of 1952; and WHEREAS,Ms.Dameron has agreed to accept election and appointment as Director of Finance. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Barbara A.Dameron is hereby elected and appointed as Director of Finance of the City of Roanoke effective 12:01 a.m. on July 22, 2014, or as soon thereafter as Ms. Dameron can assume such position, for a term which shall expire September 30, 2014. 2. The terms and conditions of Ms. Dameron's election and appointment as Director of Finance shall be as hereinafter set forth: (a) The annual salary shall be$120,000 ($4,615.38 biweekly); (b) After completion of six months employment,the City shall pay on behalf of Ms. Dameron, as deferred compensation, the sum of $2,000 each quarter to the City's deferred compensation plan for Ms. Dameron's participation in said deferred compensation plan, and the City shall execute any necessary agreements to provide for such payment. During the first year of employment, such amount shall be prorated based on the number of weeks actually worked; (c) Ms. Dameron will be eligible, as a full time employee, to participate in the Roanoke Pension Plan in accordance with the terms of that plan; (d) Recognizing that the job requirements of the Director of Finance routinely require incurring of travel related expenses in the course of City business, an annual salary increment of$2,500 shall be provided for use by Ms.Dameron of a privately-owned or leased automobile in the conduct of official City business; (e) Unless the City provides Ms.Dameron with a cell phone,the City will provide Ms. Dameron with a monthly stipend, pro-rated for partial months, consistent with City policies to help off-set charges associated with use of his personal cell phone; (f) The City will put into force on Ms.Dameron's behalf a disability insurance policy consistent with that available to other Council appointed officers; (g) Ms. Dameron shall receive reimbursement for two (2) house- hunting and resettlement trip expenses; (h) The City will reimburse Ms. Dameron for her moving expenses through payroll reimbursement, in an amount not to exceed $3,000, with all necessary documentation; (i) Ms. Dameron will be eligible, as a full time employee, to participate in the City's group medical and dental plan. The City shall pay the employer's portion of the premium; (j) Ms. Dameron shall start her employment with one week (40 hours) of paid leave and thereafter shall accrue paid leave (12 hours per month) at the rate of an employee who has completed one full year of service with the City. Thereafter,her accrual and use of paid leave will be in accordance with City policy; (k) With respect to all other benefits and terms and conditions of employment not specifically enumerated in this resolution, Ms. Dameron shall be accorded the same benefits,and shall be subject to such terms and conditions on the same basis as other similarly situate employee of the City. 3. Ms. Dameron will make arrangements to qualify for office by taking the required Oath of Office as soon as practicable. ATTEST: City Clerk. K'COW4CIL MEASURES'RESOLUTION APPOINTING BARBARA A.DAMERON AS DIRECTOR OF FINANCE 2014.DOC COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of June 2014, BARBARA A. DAMERON was appointed to fill the unexpired term of Ann H. Shawver as the Director of Finance of the City of Roanoke, for a term of office commencing July 22, 2014 and ending September 30, 2014. Given under my hand and the Seal of the City of Roanoke this seventeenth day of June 2014. Wts..0-H YY\ • \at R\•100-' City Clerk .Ye CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Roanoke Valley Broadband Authority Presentation I would like to sponsor a presentation by Mr. Robert Picchi, consultant to the Roanoke Valley Broadband Authority, to present the Authority's Phase II Report: Draft Business Plan to City Council. ristopher . Morrill City Manager Distribution: Council Appointed Officers eO. Q. Roanoke Valley Broadband Authority Business Plan Presentation to Roanoke City Council 1111-11 ROANOKE COUNTY B O T E T O U R T Ili/ I VIRGINIA I x.1838 ROANOKE B R A S G Blue Ridge Advisory Services Group June 16, 2014 © Copyright 2014. This PowerPoint is incomplete without the accompanying presentation B R A S G Agenda Blue Ridge Advisory Services Group ©All Rights Reserved 2014 • Introduction • Objectives • Review of business strategy • Addressable market • Business plan • Next Steps • Project Time Line 2 y BR AS G Introduction Blue Ridge Advisory Services Group ©All Rights Reserved 2014 • Blue Ridge Advisory Services • Professional Services Firm • Certified Management Consultant (CMC) • Telecommunications Practice Area • Communities, Councils of Government, Utilities, Municipalities • Developers of Master-Planned Communities • Virginia-based Clients: • Mid Atlantic Broadband • Future of the Piedmont Foundation • LENOWISCO Planning District • Virginia Coalfield Coalition • Dominion Power 3 B R A S G Objectives Blue Ridge Advisory Services Group ©All Rights Reserved 2014 Economic Development Sustainabilit Capital Constraint Y <$10 million Expand Coverage 4 • r B R A S G Blue Ridge Advisory Services Group Revisit Strategy ©AII Rights Reserved 2014 Strengths Opportunities •Shared Understanding •Growing Markets •Existing Assets •Additional Stimuli •Capabilities •Receptive Markets •Massive ROW •Collaboration w/ other •Demographics Regional Initiatives •Market Acceptance Weaknesses Threats •Capital Constraints •Incumbents? •Needs of Major Users •Community being served Expectations •Unserved Markets •Market Changes •Inexperience •Emerging Technology 5 B R A S G Revisit Strategy Blue Ridge Advisory Services Group ©AII Rights Reserved 2014 • 5 �j`�e ♦_ Risk/Return Profile e Risk/Return Profile of Telecom industry '1/4.4 of RVBA entering Return Telecom industry ,(0 d Hosted Applications C Point to Poin • 10. - Switched Services Lit Fiber s Drk Fiber Infrastructure Rights .►f Way Business and Fa•'lities f' 81 Cost and Risk 6 B RAs G Addressable Market Blue Ridge Advisory Services Group ©All Rights Reserved 2014 • Total retail telecommunications market for the Authority is about $600 million annually • Our competitive space, the addressable market is about $ 100 Million • Of that, the high potential market is about $8 million High Potential Addressable Transport Services Market for the Region $100.00,000 $90,000,000 $80,000,000 $70,000,000 — $60,000,000 — — $50,000,000 - — $40.000,000 — — $30.000.000 — $20,000,000 — $10,000,000 $01 1 2 3 4 5 6 7 8 9 10 11 12 Year la Marginal or New Transport Business 7 Cumulative New Business BRAS G Approach Blue Ridge Advisory Services Group ©All Rights Reserved 2014 • Identified 94 priority sites • 16 business parks • 6 Important collocation areas ( 1 site coincident with bus park) • 73 schools • Identify a single business need — now • Start network design at the nearest carrier collocation point to access the known demand • Build the network to reach the business parks and collocation centers • Opportunistically pass schools -- where practical • Utilize the existing facilities at Salem Electric Department for our principal Network POP 8 BR AS G Network Plan Blue Ridge Advisory Services Group ©411 Rghis Reserved 201A '" Clovertlale / } ---''f{ Masonve• Bennett f Springs Laymantowi - / \J4 0.523 mi i 365 yds. ' / 11 Hollin ' T ,-' nom.:nnl.ez t • ,98 mi n l x R�:1 Webster. 4bfJ r 1 7,785 mi 'f 36 mi xley Hills King o Hanging Roek Kin ...n•-• i15' 1.38 mil 605; _.. fir'' -1- 1,25 mi 41'. r 625! .. Bradshaw Rd /•:,'"-'''' Medley Foam Wide, a nnr�xdrum 4 / 0,356 mi e d 'VP . �- -- V R G I t 5.26 mi 116 ,fr Keslers bill I g1 �, Sunset f�1 118 yds • G= ••ens _ r— o �� I� Y 44 yds �,_ o' ewis T a alem Edgevood` T :. :•,- ;' `moose t•'` y 4.36 mi eve s —�Salem , r .82 mi anolCC379 ',:is d var v W 7-\"...-- 0.328 13.1 mi.. , Vinto 6.75 mi (•• %,denwooda .at$I i 10.8 mi i( Briercli 11; 221 i f!irl. ' A)� 1. tea% 'Riverdale ,, agars erside. =bun :, n :: •-" 230• •.= �%--'� 116' r fv f/ fi f 668 ,V__...-----------Dundee , 0 • ;?.�. 220 i '{j ((( .-.,,,r--y, Cave Spring� • v s,. %. ,,:1 arden City Leske ��' 9 B RAs G Capital Requirements Blue Ridge Advisory Services Group ©AII Rights Reserved 2014 • Initial Network Plan is 61 miles, expanding to 90 miles by year 3 • CAPEX-- approximately $7.2 million • Additional $ 1 million will be required to supplement negative cash flow over the first six years of operations • We will explore fiber swaps and fiber leases where it is more cost effective than building • The Authority should plan for an initial contribution of $ 8.2 million over the first six years • The CAPEX estimate will be refined after design and permitting 10 BRAS G EBITDA Blue Ridge Advisory Services Group ©AII Rights Reserved 2014 Roanoke Valley Broadband Authority EBITDA $2,500,000 $2,000,0010 $1,500,000 $1,000,000 �.. I I o&M+ SG&A $500,000 Revenue s_ ' 1 ■ i I IPill EBITDA (500,'0 $(1,000,000) $(1,500-„000) Year 1 2 3 4 5 6 7 8 9 10 Project Attractiveness: IRR = 4% 11 B RAs G Capital Requirements Blue Ridge Advisory Services Group ©All Rights Reserved 2014 Capital Requirements of RVBA $2,000,000 $1,000,000 s- $(1,000,000) $(2,,,000,000) ■Cash Flow Shortfall •Capital Spending . $(3,000,000) $1:4,000,000 II $0,000,000) (6,004,OOO) Year 1 2 3 4 5 6 7 8 9 1.0 12 2 BlB ue Ridg Re AdvisorAy Servs ices Grou r p Recommendations for Operation ©All Rights Reserved 2014 • Operate the Broadband Authority as an independent entity, hosted by the Water Authority • Similar skill-sets • RVBA will benefit greatly by association • Negotiate a shared-services agreement • Opportunistically deploy telecom conduit with wet utilities • Contract out Network Operations • Host the Broadband Authority POP in Salem Electric's data center • Negotiate a fiber lease with Salem Electric • Four members of the Authority share all CAPEX and OPEX equally 13 B RAs Next Steps Blue Ridge Advisory Services Group ©All Rights Reserved 2014 • Engage legal counsel to provide support for regulatory issues — do we need certification? • Begin the process of Engineering and Permitting the network • Develop RFP for Furnish and Installation of network • Hire the General Manager • Begin to build a brand identity • Execute necessary pole attachment and ROW agreements • Explore fiber lease and fiber swap opportunities to avoid overbuilding 14 . • BR AS G Project Time Lines Blue Ridge Advisory Services Group ©All Rights Reserved 2014 Task Name 2015 Mar Apr I May(Jun i Jul"AugiSe_p,Oct jNovipec I Jan LFebf MarJApr May Jun 1 - Roanoke Valley Broadband Implementation Plan 2 - Charter Member Agreement on Financing Presentation of final business plan 4 Approval by charter members and agreement for funding • 6127 - Design,Permit,Install,and Turn up Network Develop RFP for Engineering and Permitting 7 Distribute RFP and allow 30 days for proposal 8 Firm selection 9 Conduct Design and Permitting Work 10 Develop RFP for Furnish and Install 11 Distribute RFP and allow 30 days for proposal rY5M 12 Firm Selection 13 Network Installation 14 Network turn up and testing INV 1S - Legal Review . 16 Interview telecom counsel and select firm 17 Determine if certification is required 18 Seek approval from VCC if necessary 19 - Water Authority Wm. 20 Shared-services agreement with Water Authority 21 Hire General Manager MEE 22 - Brand identity irsom■7 23 Identify Agency to assist with branding teirdMINI 24 Develop brand and image bank ?S 25 Develop web site and social media identity Wffi 15 sir0 / Gf?i G�i A. Byron Smith IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 2014. No. 39973-061614. A RESOLUTION memorializing the late Albert Byron Smith, a longtime resident of Roanoke; WHEREAS, the members of Council learned with sorrow of the passing of Mr. Smith on Monday,February 24, 2014; WHEREAS, Mr. Smith was born in on February 10, 1919 in Danville, Virginia, the only child of Major and Mary Smith, and the grandson of King Solomon and Sally Logan, both of whom were former slaves; WHEREAS, Mr. Smith received his education from the Danville City Public Schools, University of Virginia (Accounting and Business Principles), Roanoke College(Tax Courses)and Real Estate Continuing Education Courses; WHEREAS, Mr. Smith served his country (1941-1945) as a U.S. Army Platoon leader seeing combat in France,Italy, and Germany, after which he was honorably discharged from the military; WHEREAS, Mr. Smith joined High Sweet Baptist Church in 1947 and remained a faithful member, serving as a deacon and in numerous other capacities in his church; WHEREAS, Mr. Smith was employed from 1937 to 1954 as Assistant District Manager of Virginia Mutual Benefit Life Insurance Company- Richmond;founded A. Byron Smith Oil Company and a real estate company in 1954;and began his bonding business in 1959; WHEREAS, during the Civil Rights era,Mr. Smith joined Roanoke's "Bi- Racial Committee" which worked to desegregate Roanoke businesses in a nonviolent manner in 1960; WHEREAS, Mr. Smith led a fight to get the City to close the landfill in northwest Roanoke where Washington Park is now located; WHEREAS, Mr. Smith was also an integral influence and leader in the merger of the William A. Hunton YMCA (favored by the Black community and named after the first black YMCA director of the United States), with the Central YMCA downtown; WHEREAS, Mr. Smith participated in numerous civic activities which included serving as a member of the Jefferson Club, the NAACP, the Roanoke Area Ministries Board, and the Salvation Army Board, and collaborated with The Roanoke Times reporter Mary Bishop on an article titled, "He Has Overcome;" WHEREAS, Mr. Smith was the recipient of the Roanoke Valley Business League, National Brotherhood Citation; Dr. M. L. King, Jr. Drum Major for Justice Award, 2005; Community Humanitarian Award; and Honorary Doctorate Degree from Bethlehem Bible College; WHEREAS, A. Byron Smith has been a household name throughout the Roanoke Valley for well over a half century;and WHEREAS, with God as his guide, directing his steps, Mr. Smith lived ninety-five productive and meaningful years, and was fond of saying he was "doing better than I deserve." THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Albert Byron Smith,and extends to his family its sincerest condolences. 2. The City Clerk is directed to forward an attested copy of this resolution to Mr. Smith's daughters, Geneva (Godfrey) Miller, of Cincinnati, Ohio, and Shmura (John Jr.) Glenn, Crystal (Ellis Holmes) Castle, and Anita (Clifton) Dungee, all of Roanoke, Virginia. APPROVED ATTEST: Stephanie Moo Re olds Court G. Rosen City Clerk Vice-Mayor I 40 . e/2 Owen M. Grogan, Jr. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June,2014. No. 39974-061614. A RESOLUTION memorializing the late Owen Matthew Grogan, Jr., who recently retired as the Games Director of Virginia Amateur Sports; WHEREAS, the members of Council learned with sorrow of the passing of Mr. Grogan on Friday, February 28, 2014; WHEREAS, Mr. Grogan attended Jefferson High School in Roanoke and Wheaton College in Chicago, where, as a student athlete, he starred as a football player; WHEREAS, as a successful college student and athlete, Mr. Grogan was recruited by the Dallas Cowboys, but was unable to commit to the team due to an injury; WHEREAS, Mr. Grogan then began his professional career as a teacher, before returning to Roanoke to work as the Assistant Director for the Roanoke Parks and Recreation Club and then Virginia Amateur Sports; WHEREAS,Mr. Grogan used his experience and knowledge of the games of football, basketball, and baseball, to officiate countless number of high school games; WHEREAS, in 2001, Mr. Grogan officiated a home game for the Philadelphia Eagles, and a home game for the New England Patriots; WHEREAS, Mr. Grogan is one of the few officials to officiate both a Notre Dame football and basketball game; WHEREAS, Mr. Grogan was the past Assistant Commissioner for the Western Virginia Basketball Officials Association; WHEREAS, Mr. Grogan was a 23 year veteran with Area 8 Special Olympics where he served as the Council Chairperson; WHEREAS, in 2007, Mr. Grogan was awarded the Special Olympics Virginia State Outstanding Area Volunteer of the Year Award; WHEREAS, Mr. Grogan was a past President for the Clean Valley Council; WHEREAS,Mr. Grogan was a member of the Jerusalem Baptist Church; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Owen Matthew Grogan, Jr., and extends to his family its sincerest condolences. 2. The City Clerk is directed to forward an attested copy of this resolution to Mr. Grogan's widow,LeVanda Denise(Williams) Grogan. APPROVED ATTEST: i t f1 1 9 Stephanie R olds Court G.Rosen City Clerk Vice-Mayor CITY OF ROANOKE OFFICE OF THE CITY CLERK 's , .,, , 215 Church Avenue, S.W., Suite 456 , tifigr Roanoke,Virginia 24011-1536 'I'cicphone: (540)853-2541 Fax: (540)853-1145 51'1?PIIANIE M.MOON REYNOLDS,MMC E-mail clerk@ roanokeva.gov JONATIIAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Anthony R. Guilliams 26806 Lee Highway Buchanan, Virginia 24066 Dear Mr. Guilliams: A public hearing was conducted by the Council of the City of Roanoke on Monday, June 16, 2014, with regard to your request to permanently vacate, discontinue and close an approximately 974 square foot portion of the right-of-way of Sanford Avenue, S. W., from its northwestern terminus adjacent to Brandon Avenue, S. W. Action on the matter was postponed until the regular meeting of Council on Monday, July 7 at 2:00 p.m. The Council furthermore requests that you or a representative be in attendance to respond to questions and/or provide additional information regarding the alley closure. Sincerely, *4(Iva) nel , r Ids, MC Stephanie M. Moon R n Ids, MC City Clerk pc: David and Jeannette Morris, 2012 Sanford Avenue, S. W., Roanoke, Virginia 24014 M and W Properties, Inc., 1348 Lakewood Drive, S. W., Roanoke, Virginia 24015 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Steve Talevi, Assistant City Attorney Candace Martin, Acting Secretary, City Planning Commission • f/kt. CITY OF ROANOKE men OFFICE OF THE CITY CLERK ti m, 215 Church Avenue,S. W.,Suite 456 ' Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 S'1'EPIIANII;M.MOON REYNOLDS,MMC E-mail elerk(Mroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Joseph Thompson 133 Kirk Avenue, S .W. Roanoke, Virginia 24011 Dear Mr. Thompson: I am enclosing copy of Ordinance No. 39975-061614 repealing Ordinance No. 24626- 052979 adopted by the Roanoke City Council on May 29, 1979, to the extent that it placed certain conditions on property located at 3425 Orange Avenue, N. E.; and rezoning the aforementioned property from Commercial-General (CG), with conditions, to Commercial-Large Site District (CLS), subject to a proffered condition, as set forth in the Zoning Amendment Amended Application No. 1 dated May 21, 2014. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014; and is in full force and effect upon its passage. ncerely, ct our, ',� `! Stephanie M. Moon a no t MMC City Clerk Enclosure pc: Melanie Fisher, 3366 Meadowrun Drive, N. E., Roanoke, Virginia 24012 Todd Trent and Kevin Ratliff, 3352 Springtree Drive, N. E., Roanoke, Virginia 24012 F W Properties, LLC, P.O. Box 100, Daleville, Virginia 24083 Christian Village of Western Virginia, P.O. Box 25168, Winston Salem, North Carolina 27166 The Rescue Mission of Roanoke, Inc., 402 4th Street, S. E., Roanoke, Virginia 24013 Joseph Thompson June 17, 2014 Page 2 Pc: Vernice Law, 3345 Kingsbury Circle, S .W., Roanoke, Virginia 24014 JRN Chicken Stores, Inc., P. O. Box 22845, Oklahoma City, Oklahoma 73132 Sixty Nine Seventy Three Roanoke, LLC, 1800 Old Okeechobee Road, Suite 100, West Palm Beach, Florida 33409 Market Square Center, LLC, 3424 Orange Avenue, N. E., Roanoke, Virginia 24012 Orange Avenue Holdings, LLC, 3406 Orange Avenue, N. E., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Steve Talevi, Assistant City Attorney Philip Schirmer, City Engineer Susan Lower, Director, Real Estate Valuation Candace Martin, Acting Secretary, City Planning Commission 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39975-061614. AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 24626, adopted May 29, 1979, to the extent that it placed conditions on property bearing Official Tax Map No. 7100704, and by rezoning such lot to Commercial-Large Site District (CLS), with a condition; and dispensing with the second reading of this ordinance by title. WHEREAS, JETR, LLC, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to repeal Ordinance No. 24626, adopted May 29, 1979, to the extent that it placed certain conditions on property located at 3425 Orange Avenue, N.E., bearing Official Tax Map No 7100704, and to rezone such lot from Commercial-General (CG), with conditions, to Commercial-Large Site District (CLS), subject to a certain condition; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on June 16, 2014, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require repealing Ordinance No. 24626, 1 adopted May 29, 1979, to the extent it placed certain conditions on property located at 3425 Orange Avenue, N.E., bearing Official Tax Map No. 7100704, and rezoning Official Tax Map No. 7100704, from Commercial-General (CG), with conditions, to Commercial-Large Site District (CLS), with a condition, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 24626, adopted May 29, 1979, to the extent it placed certain conditions on property located at 3425 Orange Avenue, N.E., bearing Official Tax Map No. 7100704, is hereby REPEALED, as set forth in the Zoning Amendment Amended Application No. 1 dated May 21, 2014, and that §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 2. That the property located at 3425 Orange Avenue, N.E., bearing Official Tax Map No. 7100704 be rezoned from Commercial-General (CG), with conditions, to Commercial-Large Site District (CLS), with a condition proffered by the applicant, as set forth in the Zoning Amendment Amended Application No. 1 dated May 21, 2014, and that §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ,1741i hi rnm kyrii City Clerk Repeal and replace existing proffers—3425 Orange.doc 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 17, 2014 Subject: Application by JETR, LLC to rezone property and amend conditions proffered as part of a previous rezoning for the property located at 3425 Orange Avenue (US Route 460), bearing Official Tax No. 7100704. The application is to rezone the property from CG, Commercial-General District, with conditions, to CLS, Commercial- Large Site District, with a condition that the site will be developed in substantial conformity to a proffered development plan. Recommendation The Planning Commission held a public hearing on Tuesday, June 10, 2014. By a vote of 6 - 0 the Commission recommended approval of the rezoning request, finding Amended Application No. 1 is consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance as a parcel will be further developed for an active use appropriate to the surrounding area. Application Information Request: Rezoning and Amendment of Proffered Conditions Owner: The Rescue Mission of Roanoke, Inc. Applicant: Joe Thompson, JETR, LLC Authorized Agent: Tom Austin, Mattern & Craig City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address/Location: 3425 Orange Avenue Official Tax Nos.: 7100704 Site Area: 4.523 acres Existing Zoning: CG, Commercial-General District, with conditions Proposed Zoning: CLS, Commercial-Large Site District, with a condition Existing Land Use: Retail Sales Establishment, Personal Services Establishment Proposed Land Use: Health and Fitness Center, Retail Sales Establishment, Eating Establishment, Personal Services Establishment Neighborhood Plan: Hollins Wildwood Area Plan Specified Future Land Shopping Center Use: Filing Date: Original Application: April 30, 2014 Amended Application #1 : May 21 , 2014 Background In 1979 the property at the eastern corner of King Street and Orange Ave was rezoned from RG-1 , General Residential District, to C-2, General Commercial District, subject to conditions. The parcel was occupied by a multiple tenant shopping center and subsequently subdivided into multiple parcels in the 1980s and 90s. A retail sales establishment and personal services establishment currently occupy the existing facility on the parcel. The applicant met with planning staff to discuss redevelopment of the property for a health and fitness center, retail sales establishment, and eating establishment. The proposed uses are permitted in both the CG (Commercial-General) and CLS (Commercial-Large Site) districts; however, the proposed site layout could not be accommodated under the dimensional regulations of the CG district. The irregular shape of the lot shape and the maximum 30 foot front yard of the CG district make the property extremely difficult to develop unless commercial uses were to front residentially zoned property on Springtree Drive. The CLS district was determined to be the more appropriate zoning for the proposed redevelopment. In April 2014, the applicant filed an application to rezone the property from CG, with conditions, to CLS. The following month, the applicant filed an amended application with a condition to proffer a development plan. The development plan depicts an existing landscape buffer along Springtree Drive that is to be maintained, a prohibition of entrances from Springtree, building locations on the parcel, facade transparency of new buildings, and stormwater management methods. Conditions Requested for Repeal and Proffered by the Applicant The applicant hereby requests that the following proffered conditions enacted by Ordinance No. 24626 be repealed as they pertain to Official Tax No. 7100704: 1 . The petitioner would share in the cost of signalization of the intersection of King Street, N.E., and U.S. Route 460 up to 50% of the cost at such time as the City Engineer determined such signalization was necessary. 2. The Petitioner would not locate more than one entrance off Springtree Drive, the location to be determined by the City Traffic Engineer. 3. The petitioner would plant a tree buffer along Springtree Drive and the eastern boundary of the site. The applicant hereby agrees to proffer the following condition as it applies to Official Tax Number 7100704: 1 . The property will be developed in substantial conformity with the development plan, prepared by Mattern & Craig, dated May 21 , 2014, and attached hereto as Exhibit B "Development Plan" subject to any changes which may be required by the City of Roanoke during comprehensive plan review. 2 All development must be in substantial conformance with the development plan and other pertinent elements of the zoning ordinance. Considerations The property proposed for rezoning is in a partially vacant shopping center at the corner of King Street and Orange Avenue. Specifically the property currently contains a 12,780 square foot building that houses the Roanoke Rescue Mission thrift store and a nail salon. The proposed redevelopment of the property changes the current development of the site with an additional building facing King Street and Orange Avenue. The development of this parcel functions as part of a commercial center at the corner of Orange Avenue and King Street that consists of five parcels. The new construction is a relatively small change to the overall development in this area. Surrounding Zoning and Land Use: Zoning District Land Use North CG, Commercial-General District Retail Sales Establishment, Not and CLS, Commercial-Large Site Otherwise Listed; Building District Supplies and Materials, retail South RMF, Residential Multifamily District Group Care Facility, Nursing and R-5, Residential Single-Family Home; Dwelling, Single Family District Detached East RM-2, Residential Mixed Density Dwelling, multifamily District West CLS, Commercial-Large Site District Retail Sales Establishment, Not Otherwise Listed; Fuel Center Compliance with the Zoning Ordinance: The purpose of the CLS District is to accommodate multiple buildings and uses that are large in scale and generally characterized by multiple tenants or uses on a single zoning lot which share common parking, curb cuts, driveways, and access to and from streets. These uses and areas are heavily dependent on the motor vehicle and tend to result in large parking areas and outdoor display of merchandise. CLS District uses include large motor vehicle sales and service establishments and community and regional shopping centers. The district standards provide for landscaped buffers to minimize the impact of CLS uses on surrounding areas. Except where specified otherwise, buffering and screening shall be installed in side and rear yards behind the building line of the lot being developed such that it reduces the visual impact of the structures, activities, or uses on abutting properties and public rights-of-way, as applicable, considering sight lines from those abutting properties and public rights-of-way, as applicable. The 3 evergreen buffer that was a proffered condition between the rear of the existing and new buildings and Springtree Drive and the adjoining parcel will remain as shown on the development plan. Pedestrian accommodations and additional site development features that are required or regulated by the zoning ordinance are not all shown on the development plan. These details will be finalized during the development review process. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001-2020 and the Hollins Wildwood Area Plan recognize the need for the redevelopment of sites at key intersections and village centers to serve the needs of citizens and visitors. The parcel has been part of a shopping center and the use remains appropriate in this area. The development plan allows for continued development of the property in a manner that assures the issues identified during the original rezoning are still addressed by the placement and orientation of the building, retention of the landscape buffer, and associated site development. Relevant policies and action items in the plan include: NH P2. Neighborhoods as villages. Neighborhoods will function as villages, offering opportunities to live, work, shop, play, and interact in a neighborhood setting. Neighborhood-oriented commercial activity will be encouraged in well-defined village centers. ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. The redevelopment of the property fulfills the City vision for redevelopment of underused parcels in commercial centers at key intersections with uses and forms that are appropriate to the surrounding neighborhood. The new building and associated site development will be similar to the existing development, but will conform to current development standards such as parking area, landscaping, and lighting. The development will serve as an important commercial hub for the Wildwood and Mecca Gardens neighborhoods. The Hollins Wildwood Area Plan recognizes commercial development at key nodes at major intersections along Orange Avenue as an important aspect of the existing neighborhoods in this area. The clear delineation of the commercial areas and the residential areas are important as well. Relevant policies and action items in the plan include: Community Design: • Neighborhood Character: Established neighborhoods should retain their current character and development patterns 4 Economic Development: • Orange Avenue: Maintain commercial zoning that will retain existing businesses and attract new establishments. • Maximize Use of Existing Commercial Districts: Avoid further expansion of commercial districts to encourage quality development and more efficient use of land in existing districts. Quality of Life: • Commercial/Industrial Development: Commercial and Industrial development should be economically viable without threatening the environment and high quality of life of the area. The principal consideration is whether the proposed rezoning and proffered development plan is consistent with Vision 2001-2020 and the Hollins Wildwood Area Plan. The commercial center at the intersection of Orange and King has been an important part of the community's development pattern for many decades. This change to the property will facilitate the redevelopment of an underutilized commercial site that will bring new life and services to this neighborhood and could increase other residential and commercial development in the area. The development plan buffers the surrounding residential neighborhood from the more intensive commercial use by maintaining the evergreen buffer along the adjoining residential properties as depicted on the development plan. The proposed development will generate additional traffic from vehicles, bikes, and pedestrians because of the addition of the health and fitness center, new retail, and new eating establishment. The expected increase in vehicular traffic does not trigger requirements for a traffic study; however, staff recognizes there may be traffic issues to address for the project to be successful. Potential impacts of incremental traffic increase have been tempered in the application by: 1 . Maximum floor area is limited to that which is shown on the proffered development plan. 2. Uses are limited to those that do not typically create high trip generation during the evening peak hour. Otherwise, incremental traffic generation cannot be directly addressed through the rezoning process as proffered conditions affecting off-site property is not permitted in Virginia. The development of the adjacent property, Official Tax No. 7100712, is currently proceeding through development review and discussion with that developer includes restricting left turns into and out of the entrance closest to Orange Avenue and dedication of right-of-way along King Street which would facilitate construction of a future left turn lane into that property. While that project is separate from this application, such construction would provide some relief if traffic issues materialize based on the redevelopment of that parcel. 5 Also, the City has initiated a process to fund future improvements to King Street adjacent to the shopping center development which will enclose the existing open stream channel in a culvert to allow for construction of appropriate street improvements sufficient for left turn movements from King Street into the development. This process will involve funding support from VDOT, the City, and the developers. Given the complexity of the planning, funding, and required environmental permitting processes, it is anticipated that such a project would not be completed for two to three years. Overall, staff finds that the rezoning as proposed is consistent with these plans as it enables an expansion of a currently underused property in a manner appropriate to the surrounding area. Furthermore, the uses proposed are all permitted in the current CG District. The rezoning simply alleviates constraints due to lot shape and the current maximum front yard. City Department Comments: Comments on the original application provided by City staff to the applicant include the following: • Development plan addressing the following items would be most appropriate: o Building placement on site o Defined uses since the proposed uses during rezoning review fall just under numbers that would require a traffic study of 100 per peak hour maximum o Existing buffer to remain and be improved as needed in multiple areas where evergreens no longer exist. o Facade transparency on elevations facing King and Orange o Lighting as it affects the surrounding residential areas • With this development plus the reopening of a grocery store and the addition of fuel pumps, we anticipate that the current traffic issues on King Street will worsen without any operational improvements. Those issues, such as entrances, the queue of traffic on King Street and turning vehicles, a left turn lane is warranted and required. Suggest that the developers need to work jointly to address these issues. Public Comment Summary None. 6 Planning Commission Work Session (May 16, 2014): • Look at the incremental increase in traffic from the new development proposed in the overall shopping center development (this application and adjacent fuel center) and the impact on King and the intersection at Orange Ave NE. • Define uses. • Would prefer to see a development plan to better define future development of site. Applicant Response to Staff, Public, and Planning Commission Comments The applicant submitted Amended Application No.1 with a proffered development plan depicting building placement, orientation, and facade treatment on the site; uses permitted on site; prohibition of entrances on Springtree Drive; stormwater management; and retention of the existing landscape buffer along adjoining residential properties. The applicant also submitted his evaluation of the potential impact the new development on the two adjoining parcels will have on Orange Avenue and King Street based on the number of trips per day. Based upon the information received, staff evaluation of the increase in the number of trips per day appears to be inconsequential along Orange Avenue (approximately 1 .5% increase in vehicle trips per day) and to have a moderate impact along King Street (approximately 11% increase in vehicle trips per day). Planning Commission Public Hearing Discussion: The following comments and questions were posed by the public at the Planning Commission's June 10, 2014 public hearing. • Mr. Chris Kraft (1 501 Eastgate Avenue), Vice-President of Wildwood Civic League, stated that he agreed with the development. They are excited about the development proposed here. They agree with the removal of the proffers since Kroger helped pay for the original lights in 1983. Mr. Thompson has a vision for bringing back this section of 460 that has been dead since Kroger left. They as East Gate Neighborhood ask that you approve this because they have to drive to the county to get groceries. He asked Mark Jamison and the City is actively working on street improvements here. It has been in the process of being widened for years, but is on hold due to budget cuts. He is sure that when that is done there will be no problem with the traffic from this development. He asked the Commission to approve the request. 7 The following comments and questions were posed by the Planning Commission at their June 10, 2014 public hearing. • Ms. Katz asked to see the development plan. o Ms. Gray showed the current development plan in her presentation. • Mr. Smith asked which street the left hand turn lane and widening the applicant mentioned working on with the City would be on. o Mr. Thompson said the left hand turn lane and widening would be on King Street. Currently MVG, the adjacent property owner that fronts King Street, is required to have a median break at the first entrance on King Street and painted stripes and signage at the second entrance to alleviate any traffic issues while they are working on the street improvement plan with the City, VDOT, and the developer. • Mr. Van Hyning asked when the existing proffers to be repealed date to. o Ms. Gray stated the existing proffers date to 1979. • Mr. Van Hyning asked if the first proffer to be repealed is the shared cost for the signalization of King Street. o Ms. Gray stated it was for the intersection of Orange Avenue and King Street that occurred years ago. OLad V a 7C4 Chad Van Hyning, Chaih City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Joe Thompson, JETR, LLC Joy Sylvester-Johnson, The Rescue Mission of Roanoke, Inc. Tom Austin, Mattern & Craig 8 11 Zoning Amendment ApplicationECEIVED a Department of Planning,Building and Development MAY 2 2 P014 ROA N O K E Room t66,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. CITY OF ROANOKE Roanoke,Virginia 24011 PLANNING BUILDING AND DEVELOPMENT I Click Here to Print I Phone: (540)853-1730 Fax: (540)853-1230 IIItt---��.---��ttatt, Date: 1May 21,2014 3 Submit�.al Number. 'Amended Applkation No.1 r., Reauest(select all that apply): ❑Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions IN Rezoning,Conditional ❑Amendment of Planned Unit Development Plan ❑Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District ❑Establshment of Comprehensive Sign Overlay District PnpPlfty.l+ matthn; Address: 13425 Orange Avenue NE Official Tax No(s).: 17100704 Existing Base Zoning: 11 63 With Conditions (If multiple zones, please manually enteral districts.) CG,Commercial-General 1L•01 ❑Without Conditions Ordinance No(s).for Existing Conditions(If applicable): 1#24626 Requested Zoning: ICLS,Commercial-Large Site Of With Conditions Proposed ❑Without Conditions Land Use: Fitness Center/Eating Est/Retail Sales Ptointanwrinfonnatilow Name. IThe Rescue Mission of Roanoke,Inc. 1 Phone Number. I 5407777655 Address: IPO Box 11525,Roanoke,VA 24022 1 I E-Mail: ffoy @rescuemisston.net Property Owner's Signature Aitacentinfannatemerk Name: !Joseph Thompson-JETR,LLC J Phone Number. 1 5403548653 1 Address: 1133 lark Avenue SW,Roanoke,VA 24011 1 A I E-Mall Ifoe@thompsonvc.com 4Sna ture Name: from Austin,P.E.-Mattern&Craig I Phone Number. I 5403459342 1 Address: 7 1 1 5 et SW,Roan 240 I E-Mall: Iwtaustin @ma1 nrn eandcraig.com , Authon Agents Signature I I Zoning Amendment Application a '� Department of Planning, Building and Development RECEIVED ROANOKE Room 166,Noel C.Taylor Municipal Building MAY 2 2 2014 215 Church Avenue,S.W. Roanoke,Virginia 24011 I Click Here to Print I Phone. (540)853-1730 Fax: (540)853-1230 CITY OF ROANOKE PLANNING E UI_DING AND DE VF LOPME N7 Date: May 21,2014 Submittal Number: Amended Application No.1 El Request (select all that apply): ttJA ❑Rezoning,Not Otherwise Listed ❑Amendment of Proffered Conditions t3 Rezoning,Conditional ❑Amendment of Planned Unit Development Plan ❑Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District ❑Establishment of Comprehensive Sign Overlay Dislnct PronvtyIntannation; Address: 3425 Orange Avenue NE Official Tax No(s).: 171 00704 Existing Base Zoning: um With Conditions (If multiple zones,please manually enter all districts.) CG,Commercial-General ❑Wthoul Conditions Ordinance No(s).for Existing Conditions(If applicable): *24626 j] With Conditions Po Requesed Zoning: CLS,Commercial-Large Site ® Pro Fitness Center/Eating EstJRetail5ales ❑ Without Conditions Land Use: Prolosrtt Owns. nfOrmationt Name: The Rescue Mission of Roanoke,Inc. Phone Number. 5407777655 I Address: 1PO Box 11525,Roanoke,VA 24022 E-Mail. joy@rescuermssion.net ' ayit, U Property Odiiefs Si afore: ApplicantitthErmatientiumnimutemayinarit Name: Joseph Thompson-JETR,LLC Phone Number. I 5403548653 1 Address: 133 Kirk Avenue SW,Roanoke,VA 24011 /� I E-Mail: joeruthompsonvc.com ca- nt's Signat Authorise! •.• , Information Of appiteabley. Name. from Austin,P.E.-Mattern&Craig j Phone Number I 5403459342 I Address: 1701 1st Street SW,Roanoke,VA 24016 E-Mat ktaustinomatternandcreg.com Authonzed Agents Signature: A lb.- —1 RESCUE MISSION ministries TO: WHOM IT MAY CONCERN FROM: Joy Sylvester-Johnson CEO Rescue Mission DATE: 24 April 2014 RE: Rezoning of parcel 7100704 This memo will document that the Rescue Mission of Roanoke joins the petition ofJETR,LLC managed by Joe Thompson to rezone the entire parcel(7100704)located at 3425 Orange Avenue NE,Roanoke VA as explained In the application of April 21,2014. This rezoning will bring new life and opportunity to a property that has been vacant for many years and will enhance the neighborhood. 1 , �fo P.O.eax 11525•Roanoke,Virgfea 24022-1525•402 Fourth Street,S.E,24013-1403 (540)343.7727 • Fax(540)344-4387 • www.rescuernssionnt •pyeresnrentssion.net t. li Mr.loseph Thompson Managing Member JEER,LLC 133 Kirk Avenue SW Roanoke,VA 24011 April 24,2014 Ms.Katharine Gray City Planner City of Roanoke 215 Church Avenue SW Roanoke,VA 24011 Re: Parcel 7100704 Rezoning Request Dear Ms.Gray: The purpose of this request is to rezone Parcel 7100704 from its current CG (Commercial- General) to CLS (c) (Commercial-Large Site w/Conditions) to allow for the development of a 28.640•square foot retail structure.At this time, I have secured the tenant Planet Fitness (17,700 square feet)and have plans to market the remaining 10,940 square feet to typical retailers and eateries.Please note that these are allowable uses within both the CG and CL zoniing districts. A rezoning is required not for the nature of these uses, but due to the setback requirements of CG (maximum 30' setback), which renders the parcel undevelopabie, due to irregular shape and topography issues. As the contract purchaser of the portion of Tax Map No, 7100704 depicted as 14-1 in the upcoming Exhibit A, I (acting as managing member of IETR, LLC) will be applying for the rezoning of the entire existing parcel. Currently,the parcel is improved with a 12,780-square foot retail structure that is fully occupied by the Rescue Mission's Thrift Store and Matrix Nails.The attached concept plan the layout of the proposed building/site improvements in conjunction with center's existing structures. While public records show plans for development on this vacant site dal dating back to 1984,this is the first time the endeavor has reached the point of feasibility. From a land use prospective,the neighborhood will benefit from this rezoning,which will allow completion of a partially developed shopping center.The rezoning is in conformance to the City's Comprehensive Plan being that the parcel is designated as Shopping Center in the Hoilins/Wildwood Neighborhood Future Land Use Plan. Also, this plan calls for higher density development at key intersections, which conforms to this development of the underutilized site. The rezoning is also appropriate given the recent rezoning of the neighboring parcel and the nearby CIS-zoned shopping center immediately across Orange Avenue NE(Parcel 7150103). A traffic evaluation has been conducted to determine if a traffic Impact study Is required.Based on the use and size of Proposed improvements, the peak hour and daily trips threshold, set by Appendix B-2(e)of the Roanoke City Zoning Ordinance,is not exceeded.The evaluation considered trips-per-unit counts and pass-by reductions from ITE Trip Generation Manual,90 Edition (Exhibit C). it is important to note that no internal capture rates have been applied in this analysis. Therefore,even conservatively no traffic study is required. While a traffic study Is not required per city code, plans are In place to work jointly with the neighboring developer to produce a safe,accessible,and marketable shopping center.At this time the neighboring developer has obtained Immediate traffic counts and Is taking steps to enhance the center's accessibility and surrounding traffic flow. In addition, agreements to modify the existing reciprocal parking and access agreement are In place to further enhance the internal patron and delivery traffic flow of the center. To protect neighboring property owners and the overall aesthetics of the center,the proffer to maintain the existing evergreen buffer has been included in this request. Furthermore,to increase the aesthetics of the center, the requirement to incorporate at minimum 30% transparency In proposed building facade has been proffered.A detailed list of these proffers and the repeal of the existing proffers can be found In Exhibit D and E,respectively. On behalf of JETR LLC and The Rescue Mission of Roanoke, Inc., 1 request the approval of this appliation of rezoning. After completion of the improvements and planned neighboring improvements, the center will reflect a modern shopping center development By completing this development, the neighborhood will benefit from additional health/fitness opportunities at a reasonable cost, dining options and/or commercial services. The end result will provide an extremely convenient hub of commercial support services for city residents, county commuters, and surrounding daytime employees for decades to come. Sincerely, • eph Tho on Managing ember Mr.Joseph Thompson Managing Member JETR,LLC 133 Kirk Avenue SW ' Roanoke,VA 24011 May 21,2014 Ms.Katharine Gray City Planner City of Roanoke 215 Church Avenue SW Roanoke,VA 24011 Re: Parcel 7100704 Rezoning Application Amendments Dear Ms.Gray: After attending the informal work session and receiving the Zoning Amendment Comment Form, I have made the following amendment to my original application: • inclusion of a proffered development plan,which: o Lists the specific permitted uses and excludes uses that concern staff based on our meeting 5/20 o Addresses buffer damage and parking area landscaping o Indicates SWM will be achieved by underground or a shared system o Incorporates previously presented proffers While the proffered development plan illustrates the most reasonably and probable use of the site, I do reserve the right to incorporate a patio area in and around the building pad.Furthermore, it may be deemed necessary to separate one of the end "Shops" buildings from primary structure. Neither of these possible modifications will affect the overall layout or character of the development. In addition, I would like to provide the traffic data requested by the Planning Commission,with the understanding that this Is simply a compilation of the two rezoning applications' provided information and not the conclusions of a traffic engineer. The following is a breakdown of the conclusions presented within the applications. As shown, MVG's and JETR's planned additions are anticipated to create an increase of 860 and 807 to 959 trips per day,respectively. Combined Traffic Estimates-Source:Rezoning Applications Identification Trios/Day Peak PM Trips_ MVG Development 860 82 JETR, LW Scenerio i• 959 91 JETR, LW Scenerio 2* 807 70 •Internal Capture Rate Not Applied 7,-I F"' • The commissioners' concerns appear to surround the two combined developments effect on increasing traffic along King Street.Therefore,I have provided additional calculations that consider the above indications in comparison with current VDOT traffic counts.Again it should be noted that these are likely elevated figures being that an internal capture rate has not been applied to the JETR, LLC development. Furthermore, consideration has been given to the fact the development enjoys reciprocal easements accessing both Orange Avenue NE and King Street NE.To account for multiple access points, the amount of traffic has been simply prorated based on the number of entrances. Increased Traffic Estimate MVG Development 860 Average JETR Estimate 883 Total Estimated Trips/Day 1,743 1 VPD/2 Trips Adjustment 50% Increased Traffic to Roadways 872 %From King 67% Increased Traffic Count along King 584 2012 VDOT AAWDT 11,000 !Ong Percentage Increase 5.31% %From Orange 33% Increased Traffic Count along Orange 288 • 2012 VDOT AAWDT 40,000 Orange Percentage Increase 0.72% As shown, the increase on traffic counts along King Street NE and Orange Avenue NE is estimated at 5.31%and 0.72%,respectively. The most notable traffic item relates to planned minor improvements along King Street NE, which have been incorporated in the recently submitted development plan by MVG. These improvements include: • Constructing a concrete median in front of the nearest entrance to Orange Avenue NE, thereby eliminating the possibility of left-turns into the development at this entrance (creating a right-in-right-out) • Significant striping and to Not Block" signage will be installed at second entrance to increase ease of left hand turns along King Street NE. Furthermore, MVG and I are working diligently to make appropriate adjustments to the reciprocal easement agreements to exclude tractor-trailer traffic along King Street, which was a major issue with the past grocery occupant. I feel that with these right of way and operational improvements,a functional shopping center will exist Please do not hesitate to contact me if you have any questions regarding this amendment ExL 6 4 A — S".rUu-i ag1����11���1111�'1�- � � k6 11 � 6111111i1f11lliiiiii1li � t� e �q.. tq+ b94 Y � gi � 1 1 vxvax xecaegq qp ; qq — :eeL'''o I y t:.i4 . � L4Ybblbbbb4 211 `, g I �4 44444114444 7k� a;�� qbb I q, 4444Y44Y e r b I ill / OD ka Ii E4!Z se 31" __I lws-spi'sa. ._ © i ^ 1 `9d� •JO" t 5Ra PA ®_` .. . @ 1 i t nn.. ` 1 on -k B p i 0I — ._ (Y tea ® fltx.p 1 15 R olio 00 .O ;I v O off- ''y ti \ e i a © ', , j .O •mxrx e 6 bi li 3 e7 '�p ' c' g Q R D e s\'/ Y ese y-* S .1 \ bbd !( Id S ,� f tl; Ili g? 9 is a :3 ry I A iiIi! iiij i '-\--J� — — e g r 11811 pi P29 314-371 MILS 9d °t ' !a�'i !;; i i e an ik to :1111! I !ill: I T: i !ill , a s l 1 1, °841 e` I flØ hs v41 118.4 III Mil !�t r to e I 1 —1 r ! I ail II t Exhibit A Proffered Conditions 3425 ORANGE AVE.NE REZONING REQUEST PROFFERRED CONDITIONS TO BE ADOPTED: The applicant hereby requests that the following proffered conditions be adopted as they pertain to Official Tax Number 7100704 1. The property will be developed in substantial conformity with the development plan,prepared by Mattern& Craig,dated May 21st 2014,and attached hereto as Exhibit B"Development Plan"subject to any changes which may be required by the City of Roanoke during comprehensive plan review. Exhibit b-Proffers to be Repealed 3425 ORANGE AVE.NE REZONING REQUEST PROFFERRED TO BE REPEALED: The applicant hereby requests that the following proffered conditions enacted by Ordinance No.24626 be repealed as they pertain to Official Tax No.71007047 1. The petitioner would share in the cost of signalization of the intersection of King Street,N.E.,and U.S.Route 460 up to 50%of the cost at such time as the City Engineer determined such signalization was necessary. 2. The petitioner would not locate more than one entrance off Springtree Drive,the location to be determined by the City Traffic Engineer. 3. The petitioner would plan a tree buffer along Springtree Drive and the eastern boundary of the site. EXLL.,i' E- Ex;st{n5 er, 4-5 IN THE COUNCIL OF THE CITY OF ROANORE, VIRGINIA The 29th day of May, 1979. No. 24626. AN ORDINANCE to amend Title XV, Chapter 4.1, Section 2, of the Code of the City of Roanoke, 1956, as amended, and Sheet No. 710, Sectional 1976 Zone Map, City of Roanoke, in relation to Zoning, subject to certain conditions. WHEREAS, application has been made to the Council of the City of Roanoke to have a certain tract of land located in the 3400 Block of Ring Street, N.E., containing 5 acres, more or less, designated as Official Tax No. 7100701, rezoned subject to certain conditions proffered by the petitioners pursuant to Section 54.2, Chapter 4.1, Title XV, of the Code of the City of Roanoke, 1956, as amended, from RG-1, General Residential District, to C-2, General Commercial District, as more particularly described in the amended petition for rezoning filed with the City Clerk on March 26, 1979; and WHEREAS, the City Planning Commission has recommended that the hereinafter-described land be rezoned from RG-1, General Residential District, to C-2, General Commercial District, subject to the conditions proffered by the petitioners in their amended petition; and WHEREAS, the written notice and the posted sign required to be published and posted, respectively, by Section 71, Chapter 4.1, Title XV, of the Code of the City of Roanoke, 1956, as amended, relating to Zoning, have been published and posted as required and for the time provided by said section; and WHEREAS, the hearing as provided for in said notice was held on the 14th day of May, 1979, at 7:30 p.m., before the Council of the City of Roanoke, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendations made to the Council and matters presented at the public hearing, is of opinion that the hereinafter-described land should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that Title XV, Chapter 4.1, Section 2, of the Cade of the City of Roanoke, 1956, as amended, relating to Zoning, and Sheet No. 710 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular, subject to the conditions set forth in the amended petition for rezoning filed with the City Clerk on March 26, 1979, which petition is hereby incorporated as a part of this ordinance, viz: Property located in the 3400 Block of King Street, N. E., containing 5 acres, more or less, designated as Official Tax No. 7100701, designated on Sheet 710 Of the - 2 - section 1976 Zone Map, be, and is hereby, changed from RG-1, General Residential District, to C^2, General Commercial District, as more particularly described in the aforementioned petition for rezoning, and that Sheet No. 710 of the aforesaid map be changed in this/rre/aspect. ATTEST: A, POLA24__ City Clerk 1 _ Roanoke, Trginla May 14, 1979 Honorable Noel C. Taylor, Mayor, and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Ms. Linda F. Steele, Attorney, repre- senting Bland A. Painter, requesting that a certain tract of land located In the 3400 block of King Street, N.E., containing 5 acres, more or less, Official In No. 7100701, be rezoned from RG-I, General Residential District, to C-2, General Com- mercial District. The above-cited matter was first considered at a public hearing by the Planning Commission on March 21, 1979, at which time the recommendation of the Planning Commission was for denial of the request. Roanoke City Council granted permission to the petitioner to file an amended petition and referred the matter back to the Planning Connlsslon on March 26, 1979. The Planning Commission held a public hearing on the amended request - conditional zoning on April IR. 1979. The conditions added to the rezoning request were: I. The petitioner would %hare in the cost of signalization of the intersection of King Street, N.E., and U.S. Route 460 up to 50% of the cost at such time as the City Traffic Engineer determined such slgnallzation was necessary. 2. The petitioner would not locate more than one entrance off of Springtree Drive, the location to be determined by the City Traffic Engineer. 3. The petitioner would plant a tree buffer along Springtree Drive and the eastern boundary of the site. The staff report (attached) recommended that the request should be approved. Access off of Springtree Drive would be controlled through the site Plan review process (refer to letter from City Engineer attached to staff report). The Members of Council Page 2 May Iq, 1979 petitioner has modified his site plan and currently shows no access off of the Springtree Drive residential street. The impact on the adjoining residen- tial area would be reduced by the provision of the tree buffer. Property imme- diately across Springtree Drive Is to be developed as a lake. The need for a supermarket in the area Is evident and this proposed development would address that need. Upon due consideration of the request, motion was made, duly seconded, and unanimously approved (5-0) to recommend to City Council that this request he approved. �Reessp�ectttfuullly submitted, iJoM1n P. Bradshaw, Jr. Roanoke City Planning Commission JCA.np attachments cc: Mr. Dibling Mr. Kiser Mr. Brady f - 7EC4. Tr.a E sWCE Mattern&Craig 1978 Michael S.Agee CONSULTING ENCJNEERS•SURVEYORS Steven A Campbell Edwin K Matlam Jr 0949:982) Rax1y W.Soother Sam It McGhee.lE(Rented) Bradley C amg April 25,2014 Gene R Cress(Retied) Wm Thomas Austin Stewart W Hubbell(dotted) David P Wilson J Wayne Craig(Retired; James B Voso City of Roanoke Planning Department 215 Church Ave.SW Roanoke,VA 24011 Atm:Ms.Katharine Gray-City Planner RE: . 3425 Orange Ave.NE Roanoke,VA M&C Commission No: 3425 Dear Ms.Gray: The purpose of this letter is to address the traffic requirements for the proposed multi-use development located on Tax Parcel#7100704 at 3425 Orange Ave, Roanoke, VA. Based on the Zoning Amendment Process Guide, a Traffic Impact Study is required"if a proposal will generate an increase in traffic of more than one hundred(100)vehicle trips per peak hour or more than one thousand(1,000)vehicle trips per day." The proposed development consists of a 5,000 SF restaurant,a 5,940 SF retail shop,and a 17,700 SF fitness center. The parcel in which the proposed development will be situated upon contains an existing retail building. The trip generation for the proposed development is based on the 9h edition of the Institute of Transportation(ITE)Trio Generation Manual. The existing retail building will remain as such while the proposed development is implemented. Therefore,the existing retail building will not contribute any additional trips to the adjacent street network. In order to determine the projected trips generated by the proposed development, Mattem&Craig explored different land uses provided in the ITE Manual to represent the three proposed development land uses. It is reasonable to assume pass-by reductions for this development. Table 1 presents the land use codes that best represent the proposed development's projected trips after pass-by reductions. Table I -Trip Generations After Pass-by Reduction Land Weekday Trips Peak Hour Trips Proposed Use (after pass-by (after pass-by Development Code Land Use Proposed Site reduction) Suction) Restaurant 931 Quality Restaurant 5,000 SF 252 21 Retail Shop 826 Specialty Retail 5,940 SF 124 8 Fitness Center 492 Health/Fitness Club 17,700 SF 583 62 TOTAL: 959 91 Based on the=rip Generation Handbook,2't Edition Chapter 5,a 44%pass-by reduction may be applied to the 5,000 SF quality restaurant and a 53%pass-by reduction may be applied to the 5,940 SF O701 First Street,S.W • Roanoke, Virginia 24016 .F�}. (540)345-9342 • Par(540)3457691 K tlTgcctsV4U425\Traffic Anelyns idle To ROA Doc( Ms.Katharine Gray City Planner April 25,2014 Page 2 specialty retail land use, potentially a discount mattress store. The 53%pass-by Suction to the specialty retail is derived from Suction rates presented in the ITE Trio Generation Handbook for a furniture store. The total trips, after pass-by reductions, fall below Roanoke City's threshold to warrant a Traffic Impact Study for vehicles per day and for vehicles per peak hour. Additionally,this analysis did not consider internal capture within the site- Internal capture between this proposed development and the proposed adjacent grocery store and fuel center would further decrease the projected generated trips but was not considered for this letter As verification of the number of trips generated by the site, Mattem&Craig also considered the proposed development as a 28,640 SF Shopping Center to determine the projected trips generated per the ITE Manual Land Use Code 820. Table 2 presents the projected hips after pass-by reductions. Table 2-Trip Generations After Pass-by Reduction Land Weekday Trips Peak Hour Trips Proposed Use (after pass-by (after pass-by Development Code Land Use Description Size reduction) reduction) Shopping 820 Shopping Center 28,640 SF 807 70 Center Based on the 1TE Trip Generation Handbook,2nd Edition Chapter 5,a 37%pass-by reduction may be applied for the 28,640 SF Shopping Center. In conclusion,the total trips fall below Roanoke City's threshold to warrant a Traffic Impact Study for vehicles per day and for vehicles per peak hour. Respectfully submitted, MATTERN&CRAIG Michael S.Agee,P.E. Vice President f, 4„4- N - pub- T,-,sc:L AND AN N WO. 1 13 enenaana TOMORROW March 6,2014 City of Roanoke Planning Department 215 Church Ave.SW Roanoke,VA 24011 Ann:Ms.Katharine Gray—City Planner RR 3419 Orange Avenue NE B&A,Inc.lob NR1400021.00 Ms.Gray, The purpose of this letter is to address the traffic requirements for the proposed grocery store and fuel center development located an Tax Parcel 117100712 at 3419 Orange Avenue,NE. Based on the Zoning Amendment Process Guide,a Traffic Impact Study is required"if a proposal will generate an increase in traffic of more than one hundred(100)vehicle trips per peak hour or more than one thousand(1,000)vehicle trips per day." The proposed development consists of a 41,839 s.f. grocery store and a fuel center with 12 vehicle fueling positions. The trip generation for the proposed development is based on the 94 edition of the institute of Transportation Engineers GM Trip Generation Manual. The proposed grocery store is taking the place of an existing grocery store of approximately the same size. Therefore,the grocery store portion of the development is net anticipated to contribute any additional trips to the adjacent street network above what was generated by the previous grocery store use. The only anticipated additional vehicle trips will be generated by the proposed fuel center. Based on the 1TB Manual,a total of 2,023 weekday trips,146 AM peak hour trips,and 166 PM peak hour trips can be expected for a fuel center of this aim However,it is reasonable to assume an internal capture Suction and a pass-by Suction for this development. Based on the nature of the development,an interns capture rate of 15%was applied for vehicles using the fuel center. Based on the 1TE Manual,a 58%pass-by reduction was applied in the AM peak hour and a 42%pass-by Suction was applied in the PM peak hour. To estimate a reasonable weekday pass-by reduction,these values were averaged to obtain a weekday reduction of 50%. Based on 1TE guidelines, the internal capture was taken first and then the pass-by reductions were applied. Using the assumptions listed above,the proposed development is estimated to generate an increase in traffic of 860 weekday trips, 52 AM peak hour trips, and 82 PM peak hour trips. Therefore, based on Roanoke City standards,a Traffic Impact Study is not required for this development. Please feel free to call me with any questions or comments. Respectfully submitted, BALZER AND ASSOCIATES,INC. tvt Christopher P.Bums,P.B. • 3425 Orange Avenue,N.E.,TM#7100704 Adjoining Property Owner List TAXID LOCADDR OWNER OWNERADDR1 MAILCITY MAILSTATE MAINZIPCOD 7100101 3366 MEADOWRUN DR NE FISHER MELANIE] 3366 MEADOWRUN DR NE ROANOKE VA 24012 7100212 3352 SPRINGTREE DR NE TRENT TODD N&RATLIFF KEVIN S 3352 SPRINGTREE DR NE ROANOKE VA 24012 7100601 3339 KING ST NE F W PROPERTIES LLC PO BOX 100 DALEVILLE VA 24083 7100701 3355 VILLAGE COURT LN NE CHRISTIAN VILLAGE OF WESTERN VIRGIN! PO BOX 25168 WINSTON SALEM NC 27166 7100703 3407 ORANGE AVE NE THE RESCUE MISSION OF ROANOKE INCORP 402 4TH ST SE ROANOKE VA 24013 7100705 0 ORANGE AV NE LAW VERNICE 3345 KINGSBURY CIR SW ROANOKE VA 24014 7100711 3401 ORANGE AVE NE J R N CHICKEN STORES INC PO BOX 22845 OKLAHOMA CITY OK 73132 7100712 3419 ORANGE AVE NE JETR LLC 133 KIRK AVE SW ROANOKE VA 24011 7100714 3429 ORANGE AVE NE SIXTY NINE SEVENTY THREE ROANOKE LLC 1800 OLD OKEECHOBEE RD STE 100 WEST PALM BEACH FL 33409 7150103 3424 ORANGE AVE NE MARKET SQUARE CENTER LLC 3424 ORANGE AVE NE ROANOKE VA 24012 7150107 3406 ORANGE AVE NE ORANGE AVE HOLDINGS LLC 3406 ORANGE AVE NE ROANOKE VA 24012 7150108 0 ORANGE AV NE ORANGE AVE HOLDINGS LLC 3406 ORANGE AVE NE ROANOKE VA 24012 h- 71501t4 Po . .3 1k 711a1U2 ^o LS 1NPUD 71 ,+ r �� .›,.00,1.4) t • • 00� 700 8 R. i -2 0 -g 7100 p., �c 0 rj O �,� ., ` • 0 ti ♦ 'd' . �' ' ' s�ii 's. A•f ' i ii i •�• "V 3 +. mi " , ' Tinker 1. 100 �* ,i-•• ."4hhs iy••'°ii a�)p i s e. - C r 07 s. •0a� I�+:�� �iiii�°ii•• iii�r • i °°i4 44..•�O•�i• •. 4st� i,�i°ii ^0 79 7 e: t °iiii-♦,ii�i , •t" *j*iii40.1". :••••i�+.� i•i4a} * '° ^0 41.40 N.` o ,�c ii°�tioii•i►•i°i°���•°O�i•• J " 0071 0 CZ o43 CLS(c) kx \ o ea •� 71.0011 00�` 7I1" 215 0� s--- 0 040 , .,N. ., 4 1 0��� At\ to 7100601 a 1� a : .f.. .`� 00107 �y3. , Ell 3425 Orange Avenue, N.E. ;, 8 Official Tax Map No. 7100704 710+ . yL.,6,4- g- 1 Ve)U he.l PL 0 O ) v CIAt1C T of "'WIN �.. . a,' jamb„n .n .:a tt'.pvrc 4 is• W aPrl ra rr(. aM r +( II=I .0" RECEIVED ' "�° } � ,,-' / , MM 2 3 2[114 MIN II• n O ,,• • O .., ° Y �, tit% . .a P•i[ CITY OF ROANOKE.Az �. -�`v ,x•.2-'/1 \ C ,,. / /�� PLANNING BUILDING AND DEVELC^Ilit# � C : f' c .-cr. 73.,O [n .[ -- o . t ' ' -{� \ ..- 'FCAEU COND::ION;`. {a +.- : '- ` `1, _ N W 91I11r.dL•.1r,1�. d•0w w.,1.1tr0„sw4 91P. r s# „� V _ S.ui 4 • p nK∎• .•7113 t . t•, . 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NN'Of'N'r 11.40 mKn Cp NaI.N INC Ids`_ 33 N N'.1 AT[ 1}.W' , ' U MIS Pr 3P'• AO. OO -j.A� -R .IP y;di/ u xn•a'x•v MN. 4. ,� r ' ®. 1\\ �� LS NR1'2r5r• Q2A'••d E2 ssr RR•0o•• toot ■ O 11 O m ^Y Y u II.77 NI'0r• rzd' • io.uWI .arcs MC. �•' J / ''` 1 �` '• / r > £ 1,E �L I SA'er M-• 21010 AWN QS ssrms p• ? .,'$ b o Wt rte . .� , 2, - _ _ MR.AG PROFFERED CONDITIONS (.4 'f - - a --y' -,' J • -+.Ya" g M F M IMAM KCETA,EO N AR am.:SRN..ONE No Off..Tat MNMN room saa ROAN. f , ' ` -. i'"" \.' . . ••�,, '� • " a 8 ixR 9NLMRBC NRMVSEa n ow.6 aENIrE TN NAP Nuad,IONM. EKRGNU21 TREES TM M DAN= ImIO.En SA.M aEPURa a.DE DINER N off I.rx IN VIP r.N1MR Hama MM wrtME i /� •� C 'B LARGER-EH TNUS AS mUaE(D w CON s1Nf IN�9NU M A MII d s rrCT MaP.Al [ME a S+ r'ir- `/ tr^ PUNT. Sr'0 MOM KN*Atfn•A EH NM R.NIV'Na'0 NEC,THE INIM N SA 162 6./Of IM -1...L_'! �Y'! ' ✓ '.:4-.^-,4411Z;4 "`S em COOL OM N>t.RR AUNTY a UST 6,.mRC NE,E w,Evan LOAMG OOM OR nom MUNw r ' C� ,...V;614. •. �'. ( w [y'" 2 NN AMAPRA MIN G MERMEMMa SNNI ROLL x.b-rG[MI FMOC I.SPNrt1Cf EN RE: M']SSS/rEAfss rAmtxr �,py c s x U UNTO.raw OR.><N,EM NE N MG MA IE. 1 r aB uxi PM MPa �i '- J•' ; v►" --t' .- . y'•,L Er.' •rf w N. xo MORN 01fR0AE105 SIM.BE ARSINE-1n nom 200 DA Of TIE DE NMRr UM5 N11InMG T1.1 t -. __ ___ - GMLIrc AWL K Ma0 d.N". ,) I; = CI, Ii E �; xo NERINNEM oiNEaas swat BE LOWED ALONG SPRING°ME ORM - 5,5 IRO - � i¢ 0,11 . -, -) €: 1. S OI.ATER w2MCB'IB11(001711M1 FOR 0E ANY NEW RMmvM6 AREAS SIM N P...M .. N UOERCRONn RENTIOM.OR SHALL BE NARROWED MO STORMIER IA0.0E5 OE9os0 foR 1N BAP MA. • .1(,}� ?� ]Iam0I. - jt, PMarNSm . III rnri'ftr A . Ei 1I W Alm S. PE raw..!'LASS RPM a REMAEa. 'I CFxIFA �. l'�O -1 -• 71410:* - a •' • HOTEL OR 1.r1EL . S'IOR. wR "..4 -° ISENFS ..y >) f' . M BURIES SCIN l ESM96NENI.Nit ti. OG P ` ^ ),,00 Y mi l' ''''."174.74‘'. �"'• MINCYL Ac UN°uIU .R OR NwLd PRIME NO J I `_ yy—+'+,•••,:. .�En VE00100Rl.DOM.EEOUa.OR OPIEAL WORKSHOP , "`�Ef � -1• VBwloRT 1ES0lc AND RNA. NM50(M,CNMERO,W IOOOR \ ■ ;' '\- WA; OP SOCK ORCM2ATbr' \ ■ Rtm ItSm '. a�o FNOw Ox PRORSM L(NOT 10 A ourn RM � I . •1 d 0.000 SE PER E IS ENf) CNHMI[9M6xKx I n IpSATN OR KfFRRYAV .MT AIRS(A.aRExr P{fB HDrENED ONDOOR PENS OR RUNS MOIMG A RE40EN1w OMMCI y( y i MEM.OM ERCMI WM ARO Immo ESTAMfixMM 10TH[. i1 tMON MI S) N 01 T If•[ / 910PM N R• l R.I i l+N• RESIMxnN OMINA RE 150.E Eq dN urr I . 0.DW s g L DIA WW1.WoOR R1NMfNI ESTM5M1ENT x01 W., ___/ >: •I. EuA MN,0NW0R A REStlID .MIAEI BS. _ ___ ___ 5 fMOp pl.. t. •' w'n ralEwC 110!1 HIiM NO frn11,EdMF.R S ������ I \ ' • wen w oamoca INNS YN Nu16 MIND. r; _ a: \, .2' \ -� 'J A. N is p. �MEG�xf RMRixMAR1 oR s•RAR foou Sty r ' .f.. •.aI tna M ACATEN OOCN +PRd1G ES1M61MENT RECPF/>. UOOR NI•wA E AK. + � ?'' '=r T. r. WNW swPLiES unU.,RC. • cd.1u(NOT IO d nRr PK a«frI ESTMLSIM(HI) [BERGE.SCRAM V GROCERY STORE N gINIGE �.:. .° s S'• 1 Z E CNN ICT NNIN MAID'NOT�O EREM.LISTED GbOPwfAI M III (Br Gurus) 2780 S.F. !• lam) ii#� 1 a tl CUR w6 MRRG A MsNNNE M. _�i( `!RAILING HOEN is FEET ` "/R. ill RUSE. N CORRY.OR INTASNw S slap.AM IN OrtEE 1,GF19W SExvNt ESIM 5w4rrt Ni ▪ '▪ ESmc sna0 CR 1tOm ' b .. .{ Z M A. LVIC t 5415 CSIAMN OIT S• SU1RIBO1cX OR LIXIENMA Msc - ' ..Ir U mm IxsIRENU aR CMIFCIINA i ; v MTOR KMdr ROM f...I, 011µ5m41 ti • , ., MTIOn KI.4[MExMt [ sTFALI$$TLIEC�MM IMIM MART ` • - e NAriIMEM.NO, f TIE'1X116 faun. i 0 l.i w xlarc ax mE - 111 y' J b. RCP KMCI£WAR OR SkMNCE m.aMCalO0.N 0pE14110IR5 :l t' O 'sV r J _ PPP ACCESSORY OSES.NOT NKRN.IMEO Ni ••.. '"•'• i vI. a n u TIM wn sf•aE R.N. INS DACHA/AREA 1 1 ,.,r i .1 .[•1+ •-a • BOW K+uE stirs nm skMMC MOCat RAM.franc Runty aR p �-. 3 f L / ' Es .Rsm Lun6 Q. .d16. .m..-? ' a. MMSERY OR OREENNO.f.CO MERON. ONO.s1ORACC _ ... _r_ _ E ~...r Is»2e,�+N 2c ' whtl -.�_ m .+ • ; .lD ��i f.• • PERSOW SERRA CSIM61REN1. RECTO.COLLECTION NW -.__ _ .- _ _ _ IVer.ol St.'• 99 al LEND X MS TM[ .N. .cowman. Y'�—�_•• `` \ .�PA MOM 16 RE.stirs Es7.61.NT.Nr ORION. SPRINGIREE DRIVE(601 R/W) .� •' 1` w Im xe..•USTED INN ro ACM 15400 9 PER I.�1 S . . ; A%MRSIID I 'L.- .,N�'P��' t .• ,y',s.. •L f,* , },.. .}). 4,:::•_"•;:- 4`. •s ,. (G° 3425HK'N.r. �"y '` w :! . � ", �' ) 1..E N ll 2 K YR x, M y "in Av-.:.m,,:MNwlm..vvA,1.:K.rr..... REe Pi cool zoning A ind nent , ,,,,Tr.:,.- it ■ 1atrite - t ni 6 _" " __"� '. .. RECEIVED Department of Planning,Building and Development Room 166,Noel C. Taylor Municipal Building APR SO ROA N O K E 215 Church Avenue,S.W. 2014 Roanoke,Virginia 24011 CITY OF ROANOKE Phone: (540)853-1730 Fax: (540)853-1230 PLANNING BUILDING AND DEVELOPM=• Click Here to Pont Date. April 3o,2014 Submittal Numbs.. Original Application „, _. ei ❑Rezoning,Not Otherwise Listed 0 Amendment of Proffered Conditions ® Rezoning,Corxfitonal Rezoning to Planned Unit Development Amendment of Planned Unit Development Plan ❑Establishment of Comprehensive Sign Overlay District ❑Amendment of Comprehensive Sign Overlay District Pr bmgrlr I ii Address: 3425 Orange Avenue NE Official Tax No(s).: 7100704 Existing Base Zoning: (If multiple zones,please manually enter ail districts.)(If applicable): C 13 With Doncitions Ordinance No(s).for Existing Conditions a cable): WRhoul Conditions Requested Zoning: Commercial-Large Site E4 With Conditions Proposed Fitness Center/Eating Est/Retail Sales ❑ Without Conditions Land Use: Name: e Rescue Mission of Roanoke,inc. Phone Number 5407777655 Address: PO Box 11525, • noke,VA 24022 E-Mail: =122I Pro,- Own 's S. --, Name . . cc--, m • Phone Number 5403548653 Address: 133 Kirk Avenue SW,Roanoke,VA 24011 E-Malt ■ mantis Si' . we: Name Tom Austin,P.E.-Matter&Craig Phone Number 5403459342 Address: 701 1st St -et ,Roanoke,VA 016 _AIPP A ' E-Nair. Authorized . nes Signature: g lit Zto ,: Pik ur' fi F y 1 +p ed application form and checklist. � : ROA N O K E Aar OR'Wntten narrative explaining the reason for the request. r Metes and bounds description,if applicable. I—✓Filing fee. For a t'aapa�R� r.ae,.s ,„k r :2', 'W—. >.r +x*�v��.pt� '� 2w r Concept plan meeting the Application Guide a Requirements of item' c'in Zoning For a gpjj � ) ng Amendment Procedures. D r✓WMten proffers. See the city's Guile to Proffered peel plan meeting the A Conditions. B development plan'if Application Requirements of item'2(c)'in Zoning Amendment Procedures. Please label as For a p � Proffered. .�....,_. "1 •yaA:Trt+. fora elopmem plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordnance. '. r Comprehensne �� For are �D�plan meeting the requirements of Section 36 2 336(d)(2)of the City's Zoning Ordinance. rJ f° pt IoPmerd or concept the APPiCabon R if equirements of item'2(c)'in Zoning Amendment Procedures, g VWritten proffers to be amended. See the City's Guide to Proffered Conditions. I✓COPY of previously adopted Ordinance. For a piano %— ` -y- .ar F Amended development plan meeting the requirements of te ` F Copy of previously Section of the City's Zoning Ordinance. Y adopted Ordnance. F Amended co mprehensive signage plan meeting the n .2 r Copy of previously g requirements of Section 36.2-336(d)of the City s Zoning Ordnance. Y adopted Ordinance. Fora proposal fiat a3gti a'{� ,. ,".,. F A Traffic t : : � , ' • :.,�" , ,fie Impact Study in compliance with Appendix B-2(e)of the City's Ordinance. " F a r ay s Zoning Ordnance. MFb F Cover Sheet. '+n°"" "r.ca aa" wwv �^°�;w`+�'�erl;ttw � f Traffic impact analysis. r Concept plan. F Proffered conditions,ti applicable. r Required fee. An electronic copy of this application and checkist can be found at www.roanokeva.gov/plod by selecting'Planning Commission'under 'Boards and Commissions'. A complete packet must be submitted each lime an application is amended,unless otherwise therwise specified by )) • J4- .4-14,01'c AM, • III RES uE MISSION ministries TO: WHOM IT MAY CONCERN FROM: Joy Sylvester-Johnson CEO Rescue Mission DATE: 24 April2014 RE: Rezoning of parcel 7100704 This memo will document that the Rescue Mission of Roanoke Joins the petition of JE7R,LLC managed by Joe Thompson to rezone the entire parcel(7100704)located at 3425 Orange Avenue NE,Roanoke VA as explained In the application of April 21,2014. This rezoning will bring new life and opportunity to a property that has been vacant for many years and will enhance the neighborhood. GfQ P.O.Box 11525 • Roanoke,Virginia 24022-1525 • 402 Fourth Street,S.E.,24013. 4113 (540)343.7227 • Fax(540)344.4387 • www.rescuemsyonmt•JoyOresouarnissbn.net Mr.Joseph Thompson Managing Member JETR,LLC 133 Kirk Avenue SW Roanoke,VA 24011 April 24,2014 Ms.Katharine Gray City Planner City of Roanoke 215 Church Avenue SW Roanoke,VA 24011 Re: Parcel 7100704 Rezoning Request Dear Ms.Gray: The purpose of this request is to rezone Parcel 7100704 from Its current CG (Commercial- General) to CLS (c) (Commercial-Large Site w/Conditions) to allow for the development of a 28,640-square foot retail structure. At this time, I have secured the tenant Planet Fitness (17,700 square feet) and have plans to market the remaining 10,940 square feet to typical grocery-feeder retailers and eateries. Please note that these are allowable uses within hoth the CG and CLS zoning districts. A rezoning is required not for the nature of these uses, but due to the setback requirements of CG (maximum 30' setback), which renders the parcel undevelopable, due to irregular shape and topography issues. As the contract purchaser of the portion of Tax Map No. 7100704 depicted as 3A-1 in the upcoming Exhibit A, I (acting as managing member of JETR, LLC) will be applying for the rezoning of the entire existing parcel. Currently, the parcel is improved with a 12,780-square foot retail structure that is fully occupied by the Rescue Mission's Thrift Store and Matrix Nails.The attached concept plan (Exhibit B)shows the layout of the proposed building/site improvements in conjunction with center's existing structures. While public records show plans for development on this vacant site dating back to 1984,this is the first time the endeavor has reached the point of feasibility. From a land use prospective,the neighborhood will benefit from this rezoning, which will allow completion of a partially developed shopping center. The rezoning is in conformance to the City's Comprehensive Plan being that the parcel is designated as Shopping Center in the Hollins/Wildwood Neighborhood Future Land Use Plan. Also, this plan calls for higher density development at key intersections, which conforms to this development of the underutilized site. The rezoning is also appropriate given the recent rezoning of the neighboring parcel and the nearby CLS-zoned shopping center immediately across Orange Avenue NE(Parcel 7150103). A traffic evaluation has been conducted to determine if a traffic impact study Is required. Based on the use and size of proposed improvements, the peak hour and daily trips threshold, set by Appendix B-2 (e) of the Roanoke City Zoning Ordinance,is not exceeded.The evaluation considered trips-per-unit counts and pass-by reductions from ITE Trip Generation Manual, 9th Edition (Exhibit C). It is important to note that no internal capture rates have been applied In this analysis. Therefore,even conservatively no traffic study Is required. 111016r,"enme . While a traffic study is not required per city code, plans are in place to work Jointly with the neighboring developer to produce a safe, accessible, and marketable shopping center. At this time the neighboring developer has obtained immediate traffic counts and is taking steps to enhance the center's accessibility and surrounding traffic flow. In addition, agreements to modify the existing reciprocal parking and access agreement are in place to further enhance the internal patron and delivery traffic flow of the center. To protect neighboring property owners and the overall aesthetics of the center, the proffer to maintain the existing evergreen buffer has been included in this request Furthermore, to increase the aesthetics of the center, the requirement to incorporate at minimum 30% transparency in proposed building facade has been proffered.A detailed list of these proffers and the repeal of the existing proffers can be found In Exhibit D and E,respectively. On behalf of JETR, LLC and The Rescue Mission of Roanoke, Inc., I request the approval of this application of rezoning. After completion of the improvements and planned neighboring Improvements, the center will reflect a modern shopping center development. By completing this development, the neighborhood will benefit from additional health/fitness opportunities at a reasonable cost, dining options and/or commercial services. The end result will provide an extremely convenient hub of commercial support services for city residents, county commuters, and surrounding daytime employees for decades to come. Sincerely, eph Tho on Managing ember a 1 ! � a JuIwwfflui : iwfflfflu ;..,,,,,N, A. 1 ... � ; i iiiieiiiiiiiiiiiiiiiiiiiiii Nt 11 4 In ' . . . meeMnMMMMM -- bq,. l- 4, I i ' O 1 I M y p_l csll :ib ld 3 b ` y � 4 b M! I I "� I 1'!t g I 1 k k 1 M M Mk 1 1 1 i t 0 ' 1M et kke1kkMMkkM �# s 1 Y I ! 1 . 1 © p �' a S S 3 S D S 7 S j 5 ' - i li " e,i$ I 0 0 __6--- 1 1 �9 8 lataar_ 6f! 'tp I I io.ri i'"tears yL%iviry.a© ��I® V I I • g.� ■s I 5 AA • 1114 I twit e - • ® E' C Ali I 1 -II o1 l I i a, r eh fs) iW t7e 0 =Se . • al— _ 01,0 13 is ti 1 ® .,Q Mai - s d h y�b i ® an O. x II © 4 fe s'_ y, i� O� of e�18 1 ii ;_ / Y 29c 1y P' I •5' 11 a�' ga_t j�S Ix g 3 \\1 HP 1553 !yl f o e 9 + g 'd o? s po q i jp I y���� � • [1_ - — - . - - - - ./i..ia Zl-- - - - - E . hail i m iuraw ins W° e , I rir II IIN 1 01 . N S 'iii 411.E II ii+ii be 1�!'� ii i� • (It I�1� "=igi11Ieig ilk i e-'e w.I�It ••I 1 1_ '1' I 1 i € �;e��ti �i D�i� jIj t • �i ; r� 1 Mlii 'ir� Ear h1I! � I MM A _ 0 0 o w 0 i. • 0 au ' Ij ! s7F� FI 1 'pI l : li d �#11 e �F tBt ff c i � Bpu s . ,' II a O • O O • 33^E-: ,•A.6.h L • SINCE Marten&Craig Michael S.Agee 1978 Sloven A Campbell CONSULTING ENG[NEERS•SURVEYORS Randy W Beckner EywN K Ma9om.Jr.(1949 19E2)Bradley C Craig Sam 11.McGhee 1r(Rot oc1) Wm Tiamos Austin April 25, Al 24 Gene R.Cress(Retired) Om/kl P WiLs9n Stewart W.Hubbell(Retired) James E.Verso J Wayne Craig(Retreat City of Roanoke Planning Department 215 Church Ave.SW Roanoke,VA 24011 Attn:Ms.Katharine Gray-City Planner RE: Thompson Valuation&Consulting,Inc. 3425 Orange Ave.NE Roanoke,VA M&C Commission No: 3425 Dear Ms.Gray: The purpose of this letter is to address the traffic requirements for the proposed multi-use development located on Tax Parcel #7100704 at 3425 Orange Ave, Roanoke, VA. Based on the Zoning Amendment Process Guide, a Traffic Impact Study is required"if a proposal will generate an increase in traffic of more than one hundred(100)vehicle trips per peak hour or more than one thousand(1,000)vehicle trips per day." The proposed development consists of a 5,000 SF restaurant,a 5,940 SF retail shop,and a 17,700 SF fitness center. The parcel in which the proposed development will be situated building. The trip generation for the contains tio noft existing retail proposed development is based on the 9a edition of the Institute rzf Transportation(17'E)Trip Generation Manuel. The existing retail building will remain as such while the proposed development is implemented. Therefore,the existing retail building will not contribute any additional trips to the adjacent street network. In order to determine the projected trips generated by the proposed development,Mattem&Craig explored different land uses provided in the ITE Manual to represent the three proposed development land uses. It is reasonable to assume pass-by reductions for this development. Table I presents the land use codes that best represent the proposed development's projected trips after pass-by reductions. Table 1-Trip Generations After Pass-by Reduction Land Weekday Trips Peak Hour Trips Proposed Use (after pass-by (after pass-by Development Code Land Use Proposed Size reduction) reduction) Restaurant 931 Quality Restaurant 5,000 SF 252 21 Retail Shop 826 Specialty Retail 5,940 SF 124 8 Fitness Center 492 HeahhlFitness Club 1 7,700 SF 583 62 TOTAL: 959 91 Based on the ITE Trip r,nerai on juts, ltd Edition Chapter 5,a 44%pass-by reduction may be applied to the 5,000 SF quality restaurant and a 53%pass-by reduction may be applied to the 5,940 SF 0 701 First Street.S W. • Roanoke Virginia 24016 (540)345-9342 • Fax(540)345 7691 K 4ITgec4134 U425\Tre1BC Amino lure To ROA Doca Ms.Katharine Gray- City Planner April 25,2014 Page 2 specialty retail land use, potentially a discount mattress store. The 53%pass by reduction to the specialty retail is derived from reduction rates presented in the ITE Trio Generation Handbook for a furniture store. The total trips,after pass-by reductions, fall below Roanoke City's threshold to warrant a Traffic Impact Study for vehicles per day and for vehicles per peak hour. Additionally,this analysis did not consider internal capture within the site. Internal capture between this proposed development and the proposed adjacent grocery store and fuel center would further decrease the projected generated trips but was not considered for this letter. As verification of the number of trips generated by the site, Mattern&Craig also considered the proposed development as a 28,640 SF Shopping Center to determine the projected trips generated per the ITE Manual Land Use Code 820. Table 2 presents the projected trips after pass-by reductions. Table 2—Trip Generations After Pass-0y Reduction Land ! Weekday Trips Peak Hour Trips Proposed Use i (after pass-by (after pass-by Development Code j Land Use Description , Size reduction) reduction) Shopping 820 Shopping Center 28,640 SF 807 70 Center Based on the lTE Trio on Handbook,2od Edition Chapter 5,a 37%pass-by reduction may be applied for the 28,640 SF Shopping Center. In conclusion,the total trips fall below Roanoke City's threshold to warrant a Traffic Impact Study for vehicles per day and for vehicles per peak hour. Respectfully submitted, MATTERN&CRAIG Michael S.Agee,P.E. Vice President Exhibit D 3425 ORANGE AVE. NE REZONING REQUEST PROFFERRED CONDITIONS TO BE ADOPTED: The applicant hereby requests that the following proffered conditions be adopted as they pertain to Official Tax Number 7100704 1. The existing buffer along Springtree Drive and Official Tax Number 7100704 shall remain and shall be maintained by owner of Official Tax Map Number 7100704. Evergreen trees that are damaged or removed as a part of construction shall be replaced and shall be maintained by the owner of Official Tax Map Number 7100704 with suitable evergreen trees as determined by city staff and shall be a minimum of 6 feet high at the time of planting. 2. Any additional building improvements shall reflect a 30% façade transparency on the elevations facing Orange Avenue NE&King Street NE, 3. No building improvements shall be constructed within 200' of the boundary lines abutting the Orange Avenue NE right of way. 4. No permanent entrances shall be located along Springtree Drive. Exhibit E 3425 ORANGE AVE. NE REZONING REQUEST PROFFERRED TO BE REPEALED: The applicant hereby requests that the following proffered conditions enacted by Ordinance No,24626 be repealed as they pertain to Official Tax No. 7100704: 1. The petitioner would share In the cost of signalization of the intersection of King Street,N.E.,and U.S.Route 460 up to 50% of the cost at such time as the City Engineer determined such signalization was necessary. 2. The petitioner would not locate more than one entrance off Springtree Drive,the location to be determined by the City Traffic Engineer. 3. The petitioner would plan a tree buffer along Springtree Drive and the eastern boundary of the site. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 29th day of May, 1979. AN ORDINANCE No. amend6Title XV, Chapter 4.1, Section 2, of the Code of the City of Roanoke, 1956, as amended, and Sheet No. 710, Sectional 1976 Zone Map, City of Roanoke, in relation to Zoning, subject to certain conditions. WHEREAS, application has been made to the Council of the City of Roanoke to have a certain tract of land located in the 3400 Block of Ring Street, N.E., containing 5 acres, more or less, designated as Official Tax No. 7100701, rezoned subject to certain conditions proffered by the petitioners pursuant to Section 54.2, Chapter 4.1, Title XV, of the Code of the City of Roanoke, 1956, as amended, from RG-1, General Residential District, to C-2, General Commercial District, as more particularly described in the amended petition for rezoning filed with the City Clerk on March 26, 1979; and WHEREAS, the City Planning Commission has recommended that the hereinafter-described land be rezoned from RG-1, General Residential District, to C-2, General Commercial District, subject to the conditions proffered by the petitioners in their amended petition; and WHEREAS, the written notice end the posted sign required to be published and posted, respectively, by Section 71, Chapter 4.1, Title XV, of the Code of the City of Roanoke, 1956, as amended, relating to Zoning, have been published and posted as required and for the time provided by said section; and WHEREAS, the hearing as provided for in said notice was held on the 14th day of May, 1979, at 7:30 p.m., before the Council of the City of Roanoke, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendations made to the Council and matters presented at the public hearing, is of opinion that the hereinafter-described land should be rezoned as herein provided. THEREFORE, SE IT ORDAINED by the Council of the City of Roanoke that Title XV, Chapter 4.1, Section 2, of the Code of the City of Roanoke, 1956, as amended, relating to Zoning, and Sheet No. 710 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular, subject to the conditions set forth in the amended petition for rezoning filed with the City Clerk on March 26, 1979, which petition is hereby incorporated as a part of this ordinance, viz: Property located in the 3400 Block of Ring Street, N. E., containing 5 acres, more or less, designated as Official Tax No. 7100701, designated on Sheet 710 Of the - 2 - Section 1976 Zone Mep, be, and is hereby, changed from RG-1, General Residential District, to C-2, General Commercial District, as more particularly described in the aforementioned petition for rezoning, and that Sheet No. 710 of the aforesaid map be changed in this respect. ATTEST: �"^n 4, - City Clerk - 3 - Roanoke, Virginia May 14, 1979 Honorable Noel C. Taylor, Mayor. and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Ms. Linda P. Steele, Attorney, repre- senting Bland A. Painter, requesting that a certain tract of land located in the 3400 block of King Street, N.E., containing 5 acres, more or less, Official Tax No. 7100701, be rezoned from AG-1, General Residential District, to C-2, General Com- mercial District. The above-cited matter was first considered at a public hearing by the Planning Commission on March 21, 1979, at which time the recommendation of the Planning Commission was for denial of the request. Roanoke City Council granted permission to the petitioner to file an amended petition and referred the matter back to the Planning Commission on March 26, 1979. The Planning Commission held a public hearing on the amended request - conditional zoning on April 18, 1979. The conditions added to the rezoning request were: 1. The petitioner would share In the cost of signalization of the intersection of King Street, N.E., and U.S. Route 460 up to 50$ of the cost at such time as the City Traffic Engineer determined such signalization was necessary. 2. The petitioner would not locate more than one entrance off of Springtree Drive, the location to be determined by the City Traffic Engineer. 3. The petitioner would plant a tree buffer along Springtree Drive and the eastern boundary of the site. The staff report (attached) recommended that the request should be approved. Access off of Springtree Drive would be controlled through the site plan review process (refer to letter from City Engineer attached to staff report). The Members of Council Page 2 May I4, (979 petitioner has modified his site plan and currently shows no access off of the Springtree Drive residential street. The Impact on the adjoining residen- tial area would be reduced by the provision of the tree buffer. Property Imme- diately across Springtree Drive is to be developed as a lake. The need for a supermarket in the area Is evident and this proposed development would address that need. Upon due consideration of the request, motion was made, duly seconded, and unanimously approved (5-0) to recommend to City Council that this request be approved. Respectfully submitted, 1Jorrhaw, Jr., Chairman Roanoke City Planning Commission JCA:mp attachments cc: Mr. oibl ing Mr. Kiser Mr. Brady It d� mil , spa"` fir' _,,, ? 1 "�• ax pZS 1 . .,[jGi. f '` a i M -I (Mk., i • ; ' M „„it-.. - ^'e 4,!414 >• :;• # •-#4 V c'. _ :Y .. 4 J{ :' ,T.; . y __- :3s. u. 6rda 09)3Maa 33atSarod5 .F� ' ..,x ,4.• i. Z t/ i pg r I t r A. i �� £I __ I a• M H ' . . �a' , , , y l�a�R .."•( III — aK y.. .iK �9 .. Iv• k .mm ' . . -ten;. ! -CI t { I r m t �ti'S r re. �� r ♦ II. . . "' - 'fir otL •c} 1 /; \._„,--- ,s °coy t fep\ _ _■■ s■,,_,...,■ q.• , •`‘4. i.r g sae mum n..or. , s t �.An AS alant„i soma°a.ou,.w..o.m,. > ,A \ . 7:. -.. ► �� .,1 �h AP s ,.,nx� ,� � � 7 ��_1\ �V R. I '4 o. Q x021 �m Tt i itV Teri MI .,'. •� / y „I .- . te rt < "_gT-, '' %�ti o. O,fl :� O...., -Sn 31810 • • ' It. S . ria A 4 , ieits1111 „ riga ‘44? 11'6(1, FAta VP. 3iiNigitt1/4 S 'k- ; libas 401* 4, GI r:112 / 3425 Orange Avenu e' Official Tax Map No. 7 100704 3425 Orange Avenue,N.E.,TM#7100704 Adjoining Property Owner List ' TAM OWNER OWNERADDR1 MAILCITY MAILSTATE MAINZIPCOD 7100101 3366 MEADOWRUN 24012 7100101 3366 MEADOWRUN DR NE FISHER MELANIE 1 3366 MEADOWRUN DR NE ROANOKE VA 24012 7100601 3339 VI 7100212 3352 SPRINGTREE DR NE TRENT TODD N&RATLIFF KEVIN S 3352 SPRINGTREE DR NE ROANOKE VA 24083 F W PROPERTIES LLC PO BOX 100 DALEVILLE VA 7100701 3355 VILLAGE ST NE AGE COURT LN NE CHRISTIAN VILLAGE OF WESTERN VIRGIN! PO BOX 25168 WINSTON SALEM NC 27166 VA 24013 7100703 3407 ORANGE AVE NE THE RESCUE MISSION OF ROANOKE INCORP 402 4TH ST SE 24014 7100705 0 ORANGE AV NE LAW VERNICE 3345 KINGSBURY CIR SW ROANOKE VA 22845 OKLAHOMA CITY OK 73132 7100711 3401 ORANGE AVE NE J R N CHICKEN STORES INC PO BOX ROANOKE VA 24011 7100712 3419 ORANGE AVE NE JETR LLC 133 KIRK AVE SW 33409 7100714 3429 ORANGE AVE NE SIXTY NINE SEVENTY THREE ROANOKE LLC 1800 OLD OKEECHOBEE RD STE 100 WEST PALM BEACH FL 33409 7150103 3424 ORANGE AVE NE MARKET SQUARE CENTER LLC 3424 ORANGE AVE NE ROANOKE VA VA 24012 7150107 3406 ORANGE AVE NE ORANGE AVE HOLDINGS LLC 3406 ORANGE AVE NE ROANOKE 24012 7150108 0 ORANGE AV NE ORANGE AVE HOLDINGS LLC 3406 ORANGE AVE NE ROANOKE VA lupinem., e.:I )categories permitted in thee, iINPUD District include: residential; accommodations and group r 'living; commercial' assembly a n dl entertainment; public. The Roanoke Times institutional and community facilities;transportation; Roanoke, Virginia utility; agricultural; and accessory,with a maximum Affidavit of Publication density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the The Roanoke Times property for large ins-titutional and + recreation/open space use. - - but does not specify density. The proposed uses of the property will remain CITY OF ROANOKE, PDV unchanged.tlibrary: PUBLIGHEARING educational facilities.r CITY PLANNING COMMISSION business school or 215 CHURCH AVE, ROOM166 SW NOTICE nonindustrial trade school, college/university; 'elementary/ ROANOKE VA 24011 All public hearings middle/secondary,school advertised herein will be for the arts;day care center, held In the City Council child; office, general or Chamber, fourth floor, professional. 0 Noel C.Taylor A request from Anthony R. REFERENCE: 80076514 Room 45 Municipal Noel C. 215 13627558 PUBLIC HEARING NOTIC Gullllams to permanently Church Avenue, S.W.. Gullila s vacate er n and Roanoke, Virginia. All close nnapproximate discontinue, and applications are available square of the for review In the Planning foot portion t Sanford State of Virginia Building and Development 215 right-of-way Bfildin andm 166,t meat Avenue,-ward or anford Church Ave.S.W.,Roanoke, westward City of Roanoke VA. northeastern terminus adjacent to Brandon Any person with a disability Avenue,S.W.,and adjacent I, (the undersigned) an authorized representative requiring tspecial to Official Tax Map No. of the Times-World Corporation, which corporation hearings should In �i Application by JETR.LLC to or is publisher of the Roanoke Times, a daily Planning Building and rezone property and amend Development at (540), conditions proffered as part newspaper published in Roanoke, in the State of evel30 at leaetflve days ofaprevious rezoning for prior to the spite Quletl 'the property located at Virginia, do certify that the annexed notice was hearing.to the property located tat Route 460),bearing Avenue(U Official published in said newspapers on the following The City of-.Roanoke Tax No. 7100704. The Pinning ComleUAon will application is to rezone the dates: hold public hearings:on property from CG, June 10,2014,'at.1:30 Commercial-General p.m.,or as soon as the District,with conditions,to matters may be heard;to CLS,Commercial-Large Site consider these applications: District,with a condition. that the site will be Application by the City of developed in substantial Roanoke to amend the[ conformity to a proffered City/County of Roanoke, Commonwealth/State of Planned and( Unit Plan ) fr t development pf os. The Plan d'Pia Development!fo t'. conditions e proposed pl . for property located at 2102 repeal,adopted through the Virginia. Sworn and subscribed before me this Brandin Road, S.W., enactment OrethNo. containing approximately et626. required share in the day of JUNE 2014 . Witness my hand and 96 acres,bearing Official p Tax No.1460101,and a cost of signelization of the official Seal • proffer pertaining to the intersection at King Street Plan,to permit expansion of. N.E. and US Route 460; the Raleigh Court branch) restrict the number of 1\• _ v_ Notary Public library previously rezoned to entrances off of 5pringtree 4�-,���� -,� institutional Planned Unit Drive to one;and require Development u District buffer to plants tree a o Lion through the Driver alon g Springtree rn 388ption of Ordinance brind and the eastern' 3010. The am ndmen to boundary of the site. The `ever eel',, the Planeemeetl to the application is of permit w „r, the Plan relates f uil tng commer i l development a new �\ v R, LA)''' -`a, and park of tae nguwith commercial sit ``'' r with a changed site OR �.^� and parking along with '\ "v ass a.clated. site configuration and 4 MA'? - amenities. The land use PUBLISHED ON: 05/28 :`CC'R--,.'‘40-Cr. E �( categories- The permitted in the 6 �..(�$ CLS District Include fQ • dll�,`.>Cl accommodations and group � G ff701. lei : ¢ living; commercial; industrial;assembly and tic `OM°A. Z entertainment;and community public, - N� Pi;�b institutional and community YYYI facilities;transportation; C� utility; agricultural; and accessory;with a maximum r, Q:70 ri""' VQ� i` accessory;ratio of maximum The TOTAL COST: 858 . 72 •✓✓'A�-`�, comprehensive plan designates the property for FILED ON: 06/04/14 : shopping center per,but does not specify density. + The proposed use of the property Is health and fitness center, eating establishment,and retail sales establishment. Authorized 0.10.A �y '� ( �( �i Hi 1' inq_Services Representative Signature: — PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450,Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave. S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at(540) 853-1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold public hearings on June 10, 2014, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by the City of Roanoke to amend the Planned Unit Development Plan ("Plan") for the property located at 2102 Grandin Road, S.W., containing approximately 96 acres, bearing Official Tax No. 1460101, and a proffer pertaining to the Plan, to permit expansion of the Raleigh Court branch library previously rezoned to Institutional Planned Unit Development District (INPUD), through the adoption of Ordinance 38815- 051710 on May 17, 2010. The amendment to the Plan relates to the expansion of the building and parking along with associated site development. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for large institutional and recreation/open space use, but does not specify density. The proposed uses of the property will remain unchanged: library; educational facilities,business school or nonindustrial trade school, college/university, elementary/ middle/secondary, school for the arts; day care center, child; office, general or professional. A request from Anthony R. Guilliams to permanently discontinue, vacate and close an approximate 974 square foot portion of the right-of-way of Sanford Avenue, S.W., extending westward from its northeastern terminus adjacent to Brandon Avenue, S.W., and adjacent to Official Tax Map No. 1271820. Application by JETR, LLC to rezone property and amend conditions proffered as part of a previous rezoning for the property located at 3425 Orange Avenue(US Route 460), bearing Official Tax No. 7100704. The application is to rezone the property from CG, Commercial-General District, with conditions, to CLS, Commercial-Large Site District, with a condition that the site will be developed in substantial conformity to a proffered development plan. The conditions proposed for repeal, adopted through the enactment of Ordinance No. 24626, required the petitioner to share in the cost of signalization of the intersection at King Street N.E. and US Route 460; restrict the number of entrances off of Springtree Drive to one; and require the petitioner to plant a tree buffer along Springtree Drive and the eastern boundary of the site. The application is to permit construction of a new commercial development with a changed site configuration and amenities. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum floor area ratio of 5.0. The comprehensive plan designates the property for shopping center use,but does not specify density. The proposed use of the property is health and fitness center, eating establishment, and retail sales establishment. Candace Martin, Acting Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on June 16, 2014, at 7:00 p.m., or as soon as the matters may be heard. Stephanie M. Moon, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 11, 2014, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application from Western Virginia Water Authority for property located at 2012 Jefferson Street, S.E., bearing Official Tax No. 4060502, zoned ROS, Recreation and Open Space District, for a special exception pursuant to Section 36.2-705 of the Code of the City of Roanoke (1979), as amended, to permit the expansion of a nonconforming use consisting of an above-ground storage tank and generator, at this location. Application from Ann Maree White and Dustin Eshelman for property located at 2108 Broadway Avenue, S.W., bearing Official Tax No. 1050301, zoned CN, Commercial- Neighborhood, for a special exception pursuant to Section 36.2-315 of the Code of the City of Roanoke(1979), as amended, to establish an eating and drinking establishment, abutting a residential district, at this location. Application from Third Capital, Inc, for properties located at 835 and 0 Korte Street, S.W., and 0 Railroad Avenue, S.W., bearing Official Tax Numbers 1410226, 1510104, 1510201 & 1510202, zoned I-2, Heavy Industrial, for a special exception pursuant to Section 36.2-322 of the Zoning Code of the City of Roanoke(1979), as amended, to establish a recycling center, at this location. Candace Martin, Acting Secretary, City Board of Zoning Appeals Please publish in newspaper on May 28 and June 4, 2014. 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OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 )r -r" Roanoke,noke,Virginia 24011-1536 i'L.,,, Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk(droanakeva.gov STEPHANIE M.MOON REYNOLDS,MMC JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 11, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Joseph Thompson, Owner 133 Kirk Avenue, S .W. Roanoke, Virginia 24011 Dear Mr. Thompson: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing has been advertised for Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on your request to rezone property and amend conditions proffered as part of a previous rezoning for property located at 3425 Orange Avenue, N. E., (US Route 460), from CG, Commercial-General District, with conditions, to CLS, Commercial-Large Site District, with a condition. The City Planning Commission at its meeting held on Tuesday, June 10, 2014, on a 6-0 vote, approved your request. If you would like a copy of the Planning Commission report, please contact Candace Martin, Acting Secretary, City Planning Commission, at (540) 853-1730. Lastly, it will be necessary for you, or your representative, to be present at the June 16 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, ktealinl•Stephanie M. Moon R old MC City Clerk SMM:ctw Joseph Thompson June 11, 2014 Page 2 Pc: Melanie Fisher, 3366 Meadowrun Drive, N. E., Roanoke, Virginia 24012 Todd Trent and Kevin Ratliff, 3352 Springtree Drive, N. E., Roanoke, Virginia 24012 FW Properties, LLC, P.O. Box 100, Daleville, Virginia 24083 Christian Village of Western Virginia, P.O. Box 25168, Winston Salem, North Carolina 27166 The Rescue Mission of Roanoke, Inc., 402 4th Street, S. E., Roanoke, Virginia 24013 Vernice Law, 3345 Kingsbury Circle, S .W., Roanoke, Virginia 24014 JRN Chicken Stores, Inc., P. O. Box 22845, Oklahoma City, Oklahoma 73132 Sixty Nine Seventy Three Roanoke, LLC, 1800 Old Okeechobee Road, Suite 100, West Palm Beach, Florida 33409 Market Square Center, LLC, 3424 Orange Avenue, N. E., Roanoke, Virginia 24012 Orange Avenue Holdings, LLC, 3406 Orange Avenue, N. E., Roanoke, Virginia 24012 Candace Martin, Acting Secretary, City Planning Commission c ,C•7+i CITY OF ROANOKE ""'' OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 \f�r v, s\IP Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokcva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 17, 2014 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Ordinance No. 39976-061614 amending a Planned Unit Development Plan, and a proffer pertaining to the Plan, upon certain property located at 2102 Grandin Road, S. W., conditionally zoned Institutional Planned Unit Development District, INPUD, as set forth in the Zoning Amendment Amended Application No. 2 dated May 2, 2014. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014; and is in full force and effect upon its passage. S' erely, t Stephanie M. Moon nolds, MC City Clerk Enclosure pc: John Hodgkin, P.O. Box 2705, Roanoke, Virginia 24001 Harriet Vance, 1656 Center Hill Drive, S. W., Roanoke, Virginia 24015 Michael and April Snow, 1639 Persinger Road, S. W., Roanoke, Virginia 24015 Samuel and Deannie Vance, 1640 Persinger Road, S. W., Roanoke, Virginia 24015 Diana Thomason, 2429 Mount Vernon Road, S .W., Roanoke, Virginia 24015 Ronald and Shirley Henderson, 2421 Mount Vernon Road, S. W., Roanoke, Virginia 24015 Kermit and Elizabeth Hale, 2222 Blenheim Road, S .W., Roanoke, Virginia 24015 Douglas Viehman, 2216 Blenheim Road, S. W., Roanoke, Virginia 24015 Christopher P. Morrill June 17, 2014 Page 2 Pc: Shenandoah Life Insurance Company, P. 0. Box 12847, Roanoke, Virginia 24029 Douglas and Evie Robison, 2517 Mount Vernon Road, S. W., Roanoke, Virginia 24015 Lynn and Mary Via, 2513 Mount Vernon Road, S. W., Roanoke, Virginia 24015 Tarpley-Graham, LLC, 494 Glenmore Drive, Salem, Virginia 24153 Kerry and Seweryn Morgiewicz, 2501 Mount Vernon Road, S. W., Roanoke, Virginia 24015 James and Dana George, 2340 Blenheim Road, S. W., Roanoke, Virginia 24015 Geoffrey and Susan Jennings, 1744 Blair Road, S. W., Roanoke, Virginia 24014 George and Elizabeth Marsh, 2121 Grandin Road, S. W., Roanoke, Virginia 24015 Christopher Judith, Benjamin Davis, 2111 Grandin Road, S. W., Roanoke, Virginia 24015 Ronald Kemnitzer, 2103 Grandin Road, S. W., Roanoke, Virginia 24015 Unitarian Universalist Church of Roanoke, 2015 Grandin Road, S. W., Roanoke, Virginia 24015 Curtis and Ellen Fuller, 1942 Brandon Avenue, S. W., Roanoke, Virginia 24015 Darrell Craighead, 1684 Millbridge Road, Salem, Virginia 24153 Whitney Patrone, 1930 Brandon Avenue, S. W., Roanoke, Virginia 24015 Claude and Mary Hodges, 1926 Brandon Avenue, S. W., Roanoke, Virginia 24015 Vernon and Susan Jolley, 1922 Brandon Avenue, S. W., Roanoke, Virginia 24015 Peter and Alison Matthiessen, 1918 Brandon Avenue, S. W., Roanoke, Virginia 24015 Frances Kastler, 213 S. Jefferson Street, S. W., Suite 1007, Roanoke, Virginia 24011 George Williams, 1994 Browns Gap Turnpike, Charlottesville, Virginia 22901 M and W Properties, Inc., 1348 Lakewood Drive, S. W., Roanoke, Virginia 24015 Andrew Hickling, 1836 Brandon Avenue, S. W., Roanoke, Virginia 24015 Elisabeth Velazquez, 1832 Brandon Avenue, S. W., Roanoke, Virginia 24015 Mark Barker, 1828 Brandon Avenue, S. W., Roanoke, Virginia 24015 Michael and Cathy Pegram, 1824 Brandon Avenue, S. W., Roanoke, Virginia 24015 George Koss, 2854 Fairway Forest, Salem, Virginia 24153 Tiffany Worstell, 1810 Brandon Avenue, S. W., Roanoke, Virginia 24015 Bruce and Patricia Tolson, 1806 Brandon Avenue, S. W., Roanoke, Virginia 24015 Christopher P. Morrill June 17, 2014 Page 3 Pc: Thomas Wayne Frantz, 1714 Brandon Avenue, S. W., Roanoke, Virginia 24015 Dale and Lora Wilkinson, 1710 Brandon Avenue, S. W., Roanoke, Virginia 24015 James Brown, 1702 Brandon Avenue, S. W., Roanoke, Virginia 24015 Matthew Johnson, 2343 Carter Road, S. W., Roanoke, Virginia 24015 Trustees of Saint Elizabeth's Episcopal Church, 2339 Grandin Road, S. W., Roanoke, Virginia 24015 David Wilt, 2255 Grandin Road, S. W., Roanoke, Virginia 24015 James Gilmer, Ill, and Jill Arliss, 2243 Grandin Road, S. W., Roanoke, Virginia 24015 Jeffrey and Christina Hatch, 2239 Grandin Road, S. W., Roanoke, Virginia 24015 Curtis and Nan Rae Fooks, 2231 Grandin Road, S. W., Roanoke, Virginia 24015 Neale and Mary Huff, 2215 Grandin Road, S. W., Roanoke, Virginia 24015 Elaine Noell, Trustee, 2201 Grandin Road, S. W., Roanoke, Virginia 24015 Ming Hua Cao, 1302 Belle Aire Lane, S. W., Roanoke, Virginia 24018 William Tanger, 2412 Guilford Avenue, S. W., Roanoke, Virginia 24015 James McLeese, 2416 Guilford Avenue, S. W., Roanoke, Virginia 24015 William and Michelle Rader, 2420 Guilford Avenue, S. W., Roanoke, Virginia 24015 Lynn Wiggington, 2424 Guilford Avenue, S. W., Roanoke, Virginia 24015 James and Jean Loesel, 2428 Guilford Avenue, S. W., Roanoke, Virginia 24015 Patricia Wilson, 2432 Guilford Avenue, S. W., Roanoke, Virginia 24015 Miriam Frazier, 2436 Guilford Avenue, S. W., Roanoke, Virginia 24015 Kristen Perski, 2440 Guilford Avenue, S. W., Roanoke, Virginia 24015 Kevin Kotz, 2502 Guilford Avenue, S. W., Roanoke, Virginia 24015 John Patterson, 1618 Red Oak Lane, S. W., Roanoke, Virginia 24018 David Cumins, 2735 Richelieu Avenue, S. W., Roanoke, Virginia 24014 Brenda Page, 2602 Guilford Avenue, S. W., Roanoke, Virginia 24015 Dinia Pease, 2608 Guilford Avenue, S. W., Roanoke, Virginia 24015 Flegas Bowyer and Bowyer, LLC, P. O. Box 955, Salem, Virginia 24153 Alice Carol Tuckwiller, 2616 Guilford Avenue, S. W., Roanoke, Virginia 24015 Marvin and Sandra Harrison, 2620 Guilford Avenue, S. W., Roanoke, Virginia 24015 Colin and Judith Lunsford, 2624 Guilford Avenue, S. W., Roanoke, Virginia 24015 James and Connie Hogan, 2702 Guilford Avenue, S. W., Roanoke, Virginia 24015 Jason Branin, 2708 Guilford Avenue, S. W., Roanoke, Virginia 24015 Donald and Barbara Jean Bollas, 1067 San Marcos Court, Moneta, Virginia 24121 Janet Hamrick, 2716 Guilford Avenue, S. W., Roanoke, Virginia 24015 Jonathon and Ilona Todd, 2720 Guilford Avenue, S. W., Roanoke, Virginia 24015 Christopher P. Morrill June 17, 2014 Page 4 Pc: Nancy Henderson, 831 Chalmers Drive, Venice, Florida 34293-4399 Tammy Crush, 2728 Guilford Avenue, S. W., Roanoke, Virginia 24015 Theodore and Dianne Smith, 2732 Guilford Avenue, S. W., Roanoke, Virginia 24015-4116 Rosalind Properties, LLC, 2113 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Terry and Phyllis Clifton, 2806 Guilford Avenue, S. W., Roanoke, Virginia 24015 Anna Dent Murray Life Estate, C/o Joseph Murray, 2810 Guilford Avenue, S. W., Roanoke, Virginia 24015 A E H Properties, LLC, 225 Heidinger, Drive, Cary, North Carolina 27511 John and Nancy Fudge, 2902 Guilford Avenue, S. W., Roanoke, Virginia 24015 Katrina Mabery and Virginia Balserak, 2912 Guilford Avenue, S. W., Roanoke, Virginia 24015 Michael, II, and Kristie Lipscomb, 2916 Guilford Avenue, S. W., Roanoke, Virginia 24015 Ronald, Sr., and Margaret Whitlock, 2922 Guilford Avenue, S. W., Roanoke, Virginia 24015 Jeffrey and Michelle Floyd, 2928 Guilford Avenue, S. W., Roanoke, Virginia 24015 Daniel and Laura Foutz, 3002 Guilford Avenue, S. W., Roanoke, Virginia 24015 Olivia Byrd, 3006 Guilford Avenue, S. W., Roanoke, Virginia 24015 Barbara Sutton, 3010 Guilford Avenue, S. W., Roanoke, Virginia 24015 Thomas, Ill, and Alice Lambdon, 3014 Guilford Avenue, S. W., Roanoke, Virginia 24015 Patrick Adams, 3022 Guilford Avenue, S. W., Roanoke, Virginia 24015 Theodore and Betty Crouch, 2334 Oregon Avenue, S. W., Roanoke, Virginia 24015 Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Steve Talevi, Assistant City Attorney Philip Schirmer, City Engineer Susan Lower, Director, Real Estate Valuation Candace Martin, Acting Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39976-061614. AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend a Planned Unit Development Plan, and a proffer pertaining to the Plan, upon certain property conditionally zoned INPUD, Institutional Planned Unit Development District; and dispensing with the second reading of this ordinance by title. WHEREAS, the City of Roanoke has made application to the Council of the City of Roanoke, Virginia ("City Council") to amend a Planned Unit Development Plan, and a proffer pertaining to the Plan, such plan and proffer presently binding upon a tract of land located at 2102 Grandin Road, S.W., being designated as Official Tax Map No. 1460101, which property is zoned INPUD, Institutional Planned Unit Development, with proffers, such proffers being accepted by the adoption of Ordinance No. 38815-051710, adopted May 17, 2010; and WHEREAS, the City Planning Commission, after giving property notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on such application at its meeting on June 16, 2014, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the amendment of the Plan and the proffer pertaining to the Plan applicable to the subject property, and is of the opinion that the Plan and conditions now binding upon a tract of land located at 2102 Grandin Road, S.W., being designated as Official Tax Map No. 1460101, should be amended as requested, and that such property be zoned INPUD, Institutional Planned Unit Development, with the Plan and proffers as set forth in the Zoning Amendment Amended Application No. 2 dated May 2, 2014. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the Planned Unit Development Plan and amended proffer pertaining to that Plan as set forth in the Zoning Amendment Amended Application No. 2 dated May 2, 2014, so that the subject property is zoned INPUD, Institutional Planned Unit Development, with such Plan and proffers. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: frk City Clerk 44114 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 17, 2014 Subject Application by the City of Roanoke to amend the Planned Unit Development Plan for the property located at 2102 Grandin Road, S.W., containing approximately 96 acres, bearing Official Tax No. 1460101 , and a proffer pertaining to that plan, to permit expansion of the Raleigh Court branch library. Recommendation The Planning Commission held a public hearing on Tuesday, June 10, 2014. By a vote of 4 - 2 the Commission recommended approval of the rezoning request, finding Amended Application No. 2 is consistent with the City's Comprehensive Plan, Grandin Court Neighborhood Plan, and Zoning Ordinance as the library will expand their facilities and services in a manner appropriate to the surrounding area. Application Information Request: Amendment of Planned Unit Development Plan and Proffered Condition pertaining to that Plan Owner: City of Roanoke Applicant: Christopher P. Morrill, City Manager Authorized Agent: Charles M. Anderson, City of Roanoke City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address/Location: 2102 Grandin Road, S.W. Official Tax Nos.: 1460101 Site Area: Approximately 96 acres Existing Zoning: INPUD, Institutional Planned Unit Development Proposed Zoning: INPUD, Institutional Planned Unit Development Existing Land Use: library; educational facilities, business school or nonindustrial trade school, college/university, elementary/middle/secondary, school for the arts; day care center, child; office, general or professional Proposed Land Use: library; educational facilities, business school or nonindustrial trade school, college/university, elementary/ middle/secondary, school for the arts; day care center, child; office, general or professional Neighborhood Plan: Grandin Court Neighborhood Plan Specified Future Land Large Institutional and Recreation/Open Space Use: Filing Date: Original Application: April 4, 2014 Amended Application No. 1 : April 14, 2014 Amended Application No. 2: May 05, 2014 Background In 2004, the property at 2102 Grandin Road, SW, was rezoned from RS-1 , Residential Single Family District, to INPUD, Institutional Planned Unit Development District, in order to construct a new high school that did not meet the existing zoning district height development standard. The campus contained an existing high school, Governor's School, Raleigh Court Elementary School, and the Raleigh Court Branch Library. Over several years, the Planned Unit Development plan and proffered conditions were amended to allow for: a sports stadium, practice fields, and tennis courts; and for the conversion of a former elementary school as an educational facility, day care facility for children, and general and professional offices. In 2013, the authorized agent met with staff to discuss the possibility of amending the development plan for the property. They proposed to expand the existing library building and parking per recommendations in the Library's Master Plan. In April of 2014, the applicant filed an application to amend the planned unit development plan for the property at 2102 Grandin Road, SW, Official Tax Number 1460101 . In April of 2014, the applicant filed an amended application to address comments from staff regarding additional information required in the application: narrative, ordinance, and development plan. In May of 2014, the applicant filed an amended application addressing comments from staff and the Planning Commission regarding landscaping, parking, and changing the development plan referenced in the proffered conditions. Planned Unit Development Plan The applicant has requested that the proffered conditions enacted by Ordinance No. 3881 5-051 71 0 be amended as they pertain to the specified development plans for the property located at 2102 Grandin Road SW and identified as Official Tax No. 1460101 . 1 . The property will be developed in substantial conformity with the Development Plan Prepared by Alfred 0. Chevalier dated March 3, 2010, Development Plan Prepared by Alfred 0. Chevalier dated March 3, 2010 2 and revised by the City of Roanoke dated April 14, 2014; Development Plan prepared by HBM Architects dated May 5, 2014; Building Elevations prepared by HBM Architects dated May 5, 2014; and the Utility Plan prepared by Rife+ Wood Architects dated December 5, 2005, copies of which are attached to this application. 2. The school sports stadium facility wil 1 be developed in substantial conformity with the Stadium Plan prepared by Rife+ Wood Architects dated January 18, 2007, and the Stadium Sections dated December 2, 2006, copies of which are attached to this application. 3. That the usage of the school sports stadium facility will be limited to high school athletics, band practice for the Patrick Henry High School marching band, graduation ceremonies, middle school athletics, and athletic events sponsored through the Parks and Recreation Department of the City of Roanoke. 4. That all sound amplification systems will be used only for high school varsity football games, varsity soccer games, varsity lacrosse games, graduation assemblies, and the annual championship games for Roanoke City Parks and Recreation youth football. 5. That manual traffic control, to include security personnel, will be provided before and after all varsity football games and graduation ceremonies at the intersections of Brandon Avenue and Grandin Road, Grandin Road and Laburnum Avenue, Grandin Road and Avenel Avenue, and Guilford Avenue and Lofton Road in coordination with the City of Roanoke Police Department 6. That manual traffic control, to include security personnel, will be provided at the intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic, excluding emergency vehicles, from entering and exiting Patrick Henry High School campus from Lofton Road. 7. That manual traffic control, to include security personnel, will be provided at the service entrance to Patrick Henry High School from Blenheim Road before every varsity football game to prevent pedestrian and vehicular traffic, excluding emergency vehicles and team buses, from utilizing the service entrance to Patrick Henry High School from Blenheim Road. 8. The City of Roanoke School Board will conduct an engineering study of its sound amplification system, within six months of approval of these proffers, to evaluate the best method and means of limiting the audio trespass of the sound amplification system and will file the results of such study with the City's Planning Office. 3 All development must be in substantial conformance with the development plan and other pertinent elements of the zoning ordinance. Considerations The property is an institutional campus that contains a high school facility and accessory sports stadium, practice fields, and tennis courts; day care facility for children, and general and professional offices; and the Raleigh Court Branch Library. It is currently zoned INPUD and an amendment to the planned unit development plan has been requested. The proposed development of the property only affects a small portion of the campus; the library, parking for the library, and associated landscaping within that portion of the site. Surrounding Zoning and Land Use: Zoning District Land Use North R-7, Residential Single-Family District, Single-family residential and and IN, Institutional District place of worship South MX, Mixed Use District, and ROS, Professional office and park Recreation and Open Space District East R-5 Residential Single-Family District Single-family residential West R-5, Residential Single-Family District, Single-family residential, two- RM-2, Residential Mixed Density family residential, eating and District, and CN, Commercial drinking establishment Neighborhood District Compliance with the Zoning Ordinance: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed-use campus developments, to provide flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. The overall appearance of the campus will remain the same with the only changes on the campus occurring at the existing Raleigh Court Branch Library. The proposed development will add approximately 5,000 square feet to the existing 6,000 square foot library and 18 parking spaces to the existing 19 space parking area. This quantity of parking spaces is approximately one and a half times what would typically be allowed for this size building. The zoning ordinance does allow a development to exceed the maximum parking level if a permeable paving system is used. As the parking area is proposed to be constructed of pervious pavers, exceeding the maximum parking is consistent with the zoning ordinance. The zoning ordinance requires 20% tree canopy coverage for the parking area and the plantings shown on the development plan would not suffice. Parking areas in a PUD are not exempt from general parking area landscaping standards 4 of the zoning ordinance and required landscaping would be incorporated during development plan review. The list of permitted uses will remain the same. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001-2020 and the Grandin Court Neighborhood Plan recognize the library's role in serving the needs of citizens and visitors by creating a climate of lifelong learning and community enrichment. The Raleigh Court Branch Library is located within an INPUD campus that serves as a center of learning for this area of the City. The amendment of the planned unit development plan will allow for the expansion of the existing library while retaining the other campus buildings and site development. Relevant policies and action items in the plan include: PS Al 5. Ensure that all public schools and City-owned facilities are located, designed, and maintained to complement neighboring land uses. PE P7. Libraries. Roanoke will support its libraries as a fundamental part of its lifelong learning system. They will function as informational and social centers that provide places for community gathering, business research, and educational activities. The library will establish strong links with schools and higher-education facilities. PE A8. Develop a plan that identifies branch library facilities that have become outdated or cannot be expanded; consider relocation to sites that have facilities to provide access to bus service and provide adequate and safe parking. Chapter 4 of Vision further identifies design elements for traditional neighborhoods, streets and building including: • All streets should have sidewalks and be lined with trees. • Neighborhood schools and commercial centers should be preserved. • Off-street parking should be located at the side or rear of buildings. • Building location and design should be considered as important elements of the streetscape and should be used to define the street corridor as a public place, especially at major intersections. • Building height and location should create a feeling of enclosure along a street. Residential and commercial buildings should be located very close to streets with low vehicle speeds. • Large public and institutional buildings should generally have deeper setbacks. Building setbacks should be consistent along the street. 5 • Building fronts and entrances should face a street. • Major streets should terminate with monumental public/institutional buildings, parks, or civic art. The library expansion fulfills the City vision for renovation and expansion of an existing branch with a building form that is appropriate to the surrounding neighborhoods. The small institutional building is set close to the street with entrances that face the street. It is set apart from other structures with approximately 1 300 feet to the next building to the southwest and approximately 700 feet to the next building to the northeast. The parking is located to the side of the building with existing and new trees surrounding it. The other existing campus buildings and site development will remain and the conditions that govern the use of the school facilities remain. The Grandin Court Neighborhood Plan recognizes the value that the large institutional campus focused on learning and enrichment provides for the community. The plan also places emphasis on the type of development that will continue to improve the neighborhood. The connectivity of the site to the surrounding area is important with a particular focus on streetscape as a means for improving pedestrian and bicycle connections, increasing the number of street trees, and deemphasizing automobile parking in both number and location in new development. The principal consideration is whether the proposed amendment to the planned unit development plan is consistent with Vision 2001-2020 and the Grandin Court Neighborhood Plan. The overall proposal to increase the size of the library in the current location is appropriate and should provide additional needed services to this area of the City. The Library and City along with the consultants have engaged the community in a public involvement process involving three separate meetings over the course of the spring. The input received from the public has been evaluated and many thoughts have been incorporated into the design of the library. Furthermore, the development plan was revised to provide additional trees around the reduced parking area to reduce the emphasis on parking. City Department Comments: Comments on the original application provided by City staff to the applicant include the following: • Clarification on proffered conditions needed. • Development plan should show more information regarding: o More trees in the parking area and along the major entrance to school, while remaining out of sight triangle at entrances o lighting for the site 6 o parking ratio o bike rack location - should not block sidewalk o handicapped parking stall location currently too close to entrance Public Comment Summary Michelle Twitchell wrote expressing support of the new library in the neighborhood. She noted that the existing library is deteriorating rapidly and that the new library presented to the public is beautiful and fits into the neighborhood. She hopes that approval to move forward in the process is granted. Dave Bittle of 3561 Grandin Road wrote to request that the road in front of the library be widened to create a longer turn lane on Grand in for the intersection at Brandon Avenue to reduce the bottlenecks that extend back to the school entrance in the mornings and afternoons. Jim Loesel and Richard Rife submitted comments and requested an on-site meeting with staff to discuss the proposed development plan for the library site. Mr. Loesel and Mr. Rife were both concerned with the placement of the library addition on the front of the building in close proximity to the front property line. Particularly they are concerned that the shallow front yard is inconsistent with other properties along Grandin Road (outside Grandin Village) and will create a visual obstruction in the streetscape. Mr. Loesel had further comments on entrance locations, amount/location of windows, desire for rainwater harvesting (zero discharge), energy efficiency of the proposed building, etc. These comments were forwarded to the City's project manager and the Library Director for their consideration. Mary Ann Johnson wrote that she will be unable to attend the June Planning Commission Hearing and wants to express her support for the renovation and expansion project of the Raleigh Court Library. The library provides an important public service and this branch needs to be enlarged and modernized. She hopes that the Commission will vote for the plan that has been proposed. Michael L. Ramsey, President of the Roanoke Public Library Foundation, wrote expressing support for the application to amend the Planned Unit Development Plan to facilitate the renovation and expansion of the Raleigh Court Public Library. This branch library has had a significant increase in the attendance of programs in recent years. He has been involved in libraries his entire life as a card holder, worker, advisory board member, and public library foundation member. This project has benefitted from input of professional librarians and citizens. During several input sessions many citizens made suggestions about the design and those suggestions have helped shape the architect's work. He supports the application. While the majority of comments received are in support of the application to expand the Raleigh Court Public Library, some comments have been received that question the placement. An appropriate setback of structures along Grandin Road that maintains a pedestrian friendly entrance to the renovated library is desired. The 7 library is located by itself, separated by large distances from other structures along the southeastern side of Grandin Road, within the overall INPUD campus. It is surrounded by parking and driveways and there are limited options to keep the library along the Grandin Road frontage and maintain the existing front yard depth. It is the opinion of staff that keeping the library along Grandin Road is important and that the location of the building in close proximity to the street is consistent with the overall campus and intent of the INPUD District. Planning Commission Work Session (April 1 8, 2014): The development plan should show more information regarding trees in the parking area, lighting for the site, and parking ratio. Planning Commission Work Session (May 16, 2014): Provide information about comments received from the public in the public process and how they were considered. A Commissioner expressed concern regarding the setback of the building from the street. Applicant Response to Staff, Public, and Planning Commission Comments The applicant submitted a second amended application addressing staff and Planning Commission comments. The applicant also submitted a list of public comments received during the public process. Planning Commission Public Hearing Discussion: The following comments and questions were posed by the public at the Planning Commission's June 10, 2014 public hearing. • Mr. Jake Gilmer, 2243 Grandin Road, said he was the past president of the Raleigh Court Civic League and current member of the Board of Directors. He said at a special meeting on May 30, 2014, they voted to support the application for the expansion. He said they had been working with City for four years to find a suitable library. He said there was a consideration of a variety of options such as tearing down the building, moving and adding a second story to the current library. He said each option was evaluated and the only viable option was to expand. He said the City had done a good job. He said the civic league felt the design faithfully reflect the needs of the INPUD. He said the new design would deliver what the community wanted. He said the design would deliver separate uses for teens, kids and adults just as the Jackson Park and Gainsboro libraries do. 8 • King Tower, Spilman Thomas & Battle, 310 First Street, Suite 1100, Roanoke, VA said he was an attorney in Roanoke but was there as a resident. He said he was in favor of the library as well. He said since 2010 he had seen the impact of the renovations that Mr. Gilmer alluded to. He said the accessibility of the library and ability of the neighborhood residences to walk or drive to the library was one of the best improvements. He said the improvement was a huge upgrade to the building and asked the Planning Commission to approve the application. • Mr. Richard Rife, 2301 Laburnum Avenue, Roanoke, VA, said he was a former member of the Planning Commission. He said he was not opposed to the library, but was opposed to the design because it is not as good as it could or should be. He said he was pleased to see a side view rendering that shows how close the building was to the sidewalk. He said the comprehensive plan stated for larger institutional buildings to have deeper setbacks. He said he was disappointed in staff review, urban design manual page 26. He said a zero setback was not appropriate or allowed. He provided a handout of street sections on Grandin Road where the setbacks were not consistent with setbacks on the street. He said there was no property within 3500 feet with this setback. He said the building was visually jarring to pedestrians and motorists. He said it was out of character for the neighborhood. He urged the Planning Commission to pass a negative recommendation. • Mr. Jim Loesel, 2428 Guilford Avenue, S.W. said he and his wife were very strong opponents and wanted a very well designed building. He said this particular site was zoned INPUD and in the neighborhood district which was recreation and open space. He said the recreation and open space guides the development so anything part of the site would have to be consistent with recreation and open space principles. He wanted to make a presentation but no pictures would come up. He said the problem was that 80% of the site was open woods and recreation facilities. He said the open space site looked wooded on the majority of the site. He said there were areas with screening and you couldn't see the facilities at all. He said the library looked like it was in the middle of the street. He said the screening would be eliminated and intruded into the view shed on Grandin Road and needed to be placed back and consistent with setbacks with the other side of the street and was not appropriate. He said he was in favor of the library but not in the proposed location. • Mr. Jim Huizenga, 2102 Maiden Lane, in Raleigh Court said the library was leaking and dripping on him while reading an article about a year and half ago. He said he wanted to urge the Planning Commission to approve the library. • Mr. Kris Kraft, alumni of Patrick Henry High School, said he liked the idea of re-doing the library because kids need them. He said he wanted to ask three things. He asked to not block view of the high school. He said with 9 all the parking students parking in lot and get mad when runoff, He said it would be hard for school bus drivers to see when pulling out. He said his concern was the children's safety. He said with the back entrance, the kids would sneak out of school and into the library. He asked the Planning Commission to delay and find a better solution to the problems and have the building not so close to the road. • Ms. Brenda McDaniel, 2037 Carter Road, Roanoke, VA, said she lived two blocks from the library and was a long time resident of the neighborhood. She said to adopt the plan and approve it. She said a lot had gone into the plan and the planners had listened to the neighborhood. • Ms. Susan Cook, 2102 Maiden Lane, Roanoke, VA said she was head of the advisory board. She said there three factors she wanted to discuss. She said they were community expectation, money, and geography. She said libraries were not extinct and were having a renaissance. She said people were checking out more books, dvds, and audio books and the library was used in a very different way than when it was built. She said people wanted small spaces for tutoring, kids wanted study groups and cafes, and adults wanted quiet spaces. She said they were able to use the money allocated to accommodate all the City libraries' needs. She said she was pleased with the design team and the design met the community expectations and the budget. She asked the Planning Commission to approve it. • Mr. Stan Breakell, 3256 Allendale Street, Roanoke, VA said ten years ago he went on a fact-finding mission to Arizona to see the future of libraries. He said he was pleased to report that the team was hitting a lot of the check boxes that Phoenix was doing. He said it had to make people want to come to a library. He said the proposed design was double the square footage, drop off facility, and the parking was enhanced. He said the north light was great. He said it was an iconic and inviting structure. • Mr. Jackson Breakell, 3256 Allendale Street, said the library was a great resource for students and for books that were not in the Patrick Henry library already. He said there were many people who could not afford to buy books or resources. He said he liked the design because it was inviting and open and the transparency would attract people as well. • Mr. Ben Bazack, 1717 Mount Vernon Road, Roanoke, VA said he was in favor of the proposed changes. He said he was a teacher at Patrick Henry School. He said students were using technology and socializing. He said the new library would improve capability after school hours. He said he wanted to highlight the music and production program that was currently hampered and so many students could not access the technology needed. He said the teen room would echo in the schools rich environment. He said as someone who valued learning, they needed a modern media center. 10 • Ms. Vickie Damico, 2256 Windsor Avenue, said she lived in the neighborhood and had been a frequent visitor of the library for 34 years. She said she was so proud of the Roanoke City leadership for making this happen and embracing technology. She asked the Planning Commission to approve the library because it was an important part of the community and education of the children. The following comments and questions were posed by the Planning Commission at their June 10, 2014 public hearing. • Mr. Scholz asked for a picture of the east view. o Ms. Gray showed the elevation plan in the staff report presentation. • Mr. Hale asked if it was a zero foot setback. o Ms. Gray stated that the building was close to the property line. o Mr. Bolek, the project architect, stated that it was over one foot from the property line and 16 feet from the curb line of Grandin Road. • Mr. Smith asked Mr. Loesel how close to scale his pictures were. o Mr. Loesel said he tried to be as accurate as he could, but that he was working from a photo. He said that the view from the front would be blocked by the existing trees. • Ms. Katz said the more accurate vision was the image shown by the architect. • Mr. Van Hyning asked if Mr. Loesel created his image before the rendering was created by the architect. o Mr. Loesel said yes. • Mr. Hale questioned if the building was 18 feet or 24 feet in height. o Mr. Bozek said the underside of the eve was 18 feet in height with an additional 18 inches in height above the eve. The total height was under 20 feet. • Ms. Katz said she really appreciated the work that had gone into the project and had lived in Raleigh Court twice. She said as you drive up and down the street, it did feel like an isolated structure and was not close to buildings on the street. She said she wished it could be back further but was pretty happy with it and intended to support the application. • Mr. Scholz said he agreed the current library not working and a new one was long overdue. He said it was very tough because of the setback of the building. He said the community would get the library but he could not support the current design. 11 • Mr. Hale said he agreed with Ms. Katz and was in favor of the plan. He said everybody spoke in favor of the library and it was a long process. He said the proximity was very inviting as libraries should be. He said the library conformed to the character of the school and supported the application. • Mrs. Penn said she wanted to thank those who put time in the plan. She said she was grappling with the comprehensive plan and what it stated. She said it should be setback from the road. She said the proximity of space is what she needed to understand. She asked how far from the sidewalk the building would be. o Ms. Gray said the comprehensive plan said large public and institutional building should have deeper setbacks and the proposed plan was for a small institutional building. o Mr. Bozak physically demonstrated where the front facade of the library would be located from the street. He said the majority of the front facade was glass that was fully transparent from floor to ceiling. He said it was not an edge but was a filter. • Mrs. Penn asked what were the discussions regarding demolishing the existing building and coming back with a new building. o Mr. Bozak said there were 11 ,000 square feet existing and 5,000 square feet of new space. He said they could not afford 11 ,000 square feet of new space. He said it would cost more and would not give enough room for the project. • Mr. Van Hyning thanked everybody for being there. He said people's voices had been heard. He said he supported the application and staff found it consistent with the comprehensive plan, neighborhood plan and zoning ordinance. He said it was his intention to vote yes. a his ' .� � Chad Van Hyning, Char 0 ceri City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Charles M. Anderson, Architect II 12 . _. . a ROANOKE Department of Planning,Building and Development MAY _ b - - Room 166,Noel C.Taylor Municipal Building 215 Church Avenue,S.W. Din OF e,� NoKe ►MEI Click Here to Print I Roanoke,Virginia 24011 PLANNING BUILDING AND DEVELO NT Phone: (540)853-1730 Fax, (540)853-1230 Date: May 2,2014 1 Submittal Number: (Amended Application No.2 SIMIlt ❑ Rezoning,Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Rezoning,Conditional MI Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address�ndin Road,SW,Roanoke,VA 24015 Official Tax No(s).: 11460101 I p With Conditions Existing Base Zoning: INPUD,Institutional Planned Unit Development ❑ Without Conditions (If multiple zones,please manually enter all districts) 1 Ordinance No(s).for Existing Conditions(li applicable): I0RD.38815-051710 © With Conditions Proposed Educational,Library,Child Day-care,Off:G� Requested Zoning: INPUD,Institutional Planned Un ❑ Without Conditions Land User Name (City of Roanoke,VA I Phone Number: 1 +1 (540)853-2000 I Address 1215 Church Avenue,SW,Roanoke,VA 24011 I E-Mail. 1 I Property Owner's Signature. Name (Christopher P.Morrill,City Manager 1 Phone Number: 1 +1 (540)853-2333 ( Address. 1215 Church Avenue,SW,Suite 364, Roanoke,VA 24011 I E-MaiP. Ichris.morrill @roanokeva.gov Applicant's Signature: / 5051' +T UP/ mAiactet. r IIISIIIIIIIIIIIIM Name [Charles M.Anderson,Architect II, Project Manager I Phone Number: I +1 (540)853-2731 Address. 2154 rch Av-nue,S-Suite 350,Roanoke,VA 24011 E-Mail. Icharles.anderson @roanokeva.gov tNY -- Authorize; ,g fir ign. ure: 1{ rd r 1 f; ) i`� r (i a, a,..` /_ ^� . "a ,. 4 ..5; kti farvinp' muotr aubmitiod for laauo*: ROAN O K E R Completed application fans and checklist. F Written narrative explaining the reason for the request. 17 Metes and bounds description,if applicable. ✓ Filing fee. For arezoning riot otherwiseiitsted,tie folbwigg;must also be submitted: ✓ Concept plan meeting the Application Requirements of item'2(c)'in Zoning Amendment Procedures. Fora oonditlonifilza iing��he'faO'ffowng,mu1is"o be'submitted:`t ✓ Written proffers. See the Cdys Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item 2(c)'in Zoning Amendment Procedures. Please label as r 'development plan'If proffered: ;For a jlannedfunit development,the OYogiing mtmt an-be submitted:; F Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. �aicemprehanslVe aignoyarlay tlistrict,the fo`7"owing must be sttbmllt ✓ Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2)of the City's Zoning Ordinance. For any amendment f proiferadconditiars the Hong must also be ssbrnitted ' Amended development or concept plan meeting the Application Requirements of Item'2(c)'in Zoning Amendment Procedures, F if applicable. F Written proffers to be amended. See the City's Guide to Proffered Conditions. F Copy of previously adopted Ordinance. Fora planned unfit eve pment amendment,the following nutst also be submited F Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. ✓ Copy of previously adopted Ordinance. For aidogprehansive sign oveiiayatnendmeht,the following must also be subni tad:± ✓ Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d)of the City's Zoning Ordinance. F Copy of previously adopted Ordinance. !Pot a proposal Crat reQanres atrufle fftpa i study be submltfed to the City,the fol oonng mist also be submit d: F A Traffic Impact Study In compliance with Appendix B-2(e)of the City's Zoning Ordinance. or a proposal Ihat requires a traffic Impact/tit-1441s be ult tie to VOOT,the die followlnp'must also be submitted: ✓ Cover sheet. F Traffic Impact analysis. F Concept plan. F Proffered conditions,if applicable. F Required fee. 'An electronic copy of this application and checklist can be found at www.roanokeva.govlpbd by selecting'Planning Commission'under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended,unless otherwise specified by staff. Narrative to Accompany Zoning Amendment Application Expansion and Renovation of Raleigh Court Branch Library 2102 Grandin Road, SW, Roanoke, VA 24015 Tax Map No. 1460101 This application is being submitted in support of the City's desire to renovate and expand the Raleigh Court Branch Library located on a large 96-acre parcel that incorporates a number of school and institutional facilities, to include Patrick Henry High School and the Governor's School. The common street address for this complex is 2102 Grandin Road, SW. The library, which began in April 1927 as the "Virginia Heights Station," was housed on the second floor of the Virginia Heights Masonic Temple on Grandin Road. Records indicate that the branch housed a small collection that numbered nearly 1,200 volumes, provided services to just over 400 registered "borrowers," and enjoyed a circulation of about 12,000 volumes. In September 1931, the branch was moved to Memorial Avenue into what is now houses "Pop's Ice Cream," a favorite attraction to those who visit Grandin Village. The building, which measures some 31-feet in length by 30-feet in width, held 6,000 volumes. Initially, the building was leased to the city at a rate of $71.00 per month, but ten-years later, in 1941, the city purchased the building for $9,000. Construction at the present site began in late 1965 and in 1982 the building was enlarged via two small additions that increased the gross floor area to nearly 6,100-s.f. Today the branch is one of the busiest in the City Library system. The proposed project now envisioned by the City will nearly double the size of the building's footprint, to a gross floor area of approximately 11,000-s.f. This project represents the fourth major element in a multi-phase multi-year improvements initiative for Roanoke Public Libraries, which implements the Library's Master Plan and the Roanoke Public Libraries Capital Improvements Program which was updated last year. The first three major elements included similar renovation-expansion efforts at Jackson Park and Gainsboro Branch Libraries, and at Main Library downtown. Other less comprehensive improvements have included new self-serve kiosks at Valley View Mall and Garden City Rec Center. The larger floor plan for the reinvigorated Raleigh Court Branch will expand the adult and children services areas and provide a larger and better equipped technologies lab and staff areas, and new public restrooms. The branch will also offer a community room that will house 72 persons, a new teen center with creative lab space, several small tutor/study rooms, quiet reading room with fireplace, outdoor terrace/program space, and a drive-thru for book drop-off. A new addition will literally be built in front of the existing building, extending from the present facade nearly to the back of the sidewalk along Grandin Road to the northwest. The existing parking lot which accommodates 19-vehicles will be expanded to 41 spaces. New signage and landscaping will be incorporated into the project. In keeping with City Council's Vision for the City, the renovated and expanded building is being designed to achieve a LEED Certificate under the United States Green Building Council certification system. As part of that effort a portion of the expanded parking lot will incorporate a pervious pavement system to help manage runoff of storm water from the site. With regard to potential impact on the surrounding Raleigh Court neighborhood, the renovated and expanded project should prove to be an even greater asset to that community. Features and amenities that will likely be found favorable to the neighborhood include increased service Page 11 Narrative areas for children and adults; new facilities specifically aimed at teenagers; a new community room that can handle larger groups; a basic café with nearby seating area; warm and handsome interior appointments with significant new furniture and equipment; shaded and secure outdoor space for reading and small meetings; drive-thru book drop; and, enlarged parking area designated for library patrons. Even "green" features such as state-of-the-art reflective solar- control glazing systems; roofing systems; light fixtures and control systems; heating, ventilating and air-conditioning systems and other advances in building technology will result in a more energy-efficient building. In addition to the building systems, a permeable pavement system and appropriate forms of landscaping will better manage a more intensely utilized site. Coupled together these proposed improvements should be well received by a community that has expressed a desire to see such enhancements incorporated into the project. In view of the proposed programmatic and spatial improvements to the facility, some increase in the traffic flow to and from the library site should also be expected. Any increase however, should be viewed in light of the large number of commuters' vehicles which pass the facility both morning and evening headed to work or home. Grandin Road is a good-sized feeder road that connects the southwest and downtown sections of Roanoke with sizable residential areas situated further out in the City and in Roanoke County—primarily the Grandin Court and Greater Deyerle communities. In addition, the traffic generated from an enlarged library will still "pale" in comparison with the hundreds of vehicle movements that are generated from those driving to and from the school facilities which share the same site with the library. The timing of most major events at the library will occur in the evening hours which for the most part are off-peak hours for the high school. As potential impacts from traffic are considered, it is helpful to recall that just over a year ago the Raleigh Court Branch experienced a similar increase in patron activity when Roanoke County closed its 419 Headquarters building and opened the new South County Library. At that time, the branch saw a 15-20% increase in circulation generated from those who did not want to travel the added distance to Merriman Road and the South County Branch; a good number of those people have remained patrons of Raleigh Court. Over that time the demand for parking at the branch has increased, along with the "number of complaints" received about the lack of parking at the facility! Based on the increased circulation experienced at both the Jackson Park and Gainsboro Branch Libraries when they were similarly renovated and reopened, the Raleigh Court Branch should see a sizable increase in its circulation figures. Increasing the parking lot from 19 spaces to 41 spaces should help address the demand for on-site parking. And, having access to the parking lot of Patrick Henry after school hours should likewise help in meeting the demand when a large number of people attend meetings in the new library. The City has initiated discussions with Roanoke City Schools about using the school parking lot for afterhours events held at the library. With regard to the City's Comprehensive Plan, the renovated and expanded branch will support a number of the "Building Blocks" identified therein. The improved facility will in a more pronounced way serve its resident neighborhood, Greater Raleigh Court, as well as the outlying Grandin Court and Greater Deyerle neighborhoods. In addition, Roanoke Public Libraries wants to be of help in encouraging the growth and development of the Grandin Village Center through efforts it will undertake to invite the participation of vendors located in the village to events held at or planned by the Raleigh Court Library. From the perspective of environmental, cultural, and historic resources, the project will respect and maintain the natural environment, effectively manage storm water runoff, improve air quality and further mitigate the discharge of pollutants Narrative Page j2 • through better designed and more efficient building energy systems, and improve landscaping and the tree canopy associated with that initiative. The library is also accessible to the Murray Run Greenway which passes along the northern edge of the 96-acre INPUD site. Expanding the Raleigh Court Branch Library fully embraces Element 3.6 of the City's Comprehensive Plan, "People and Human Development," and specifically "Education and Lifelong Learning." An excerpt taken from a quotation cited in the Plan comes from former First Lady Laura Bush, "...libraries are...gathering places and community centers..." This is a very accurate statement. Raleigh Court will not be unlike the two branches that in a similar way were expanded and renovated just a few years ago—Jackson Park and Gainsboro. A reinvigorated Raleigh Court Branch will explode with people, young and old, who will find their way to the facility and ultimately make it their home library. Per the recommendation made under Design Principle 4.1, the newly designed library will be "brought to the street." The building will front Grandin Road with its main entrance directly facing the street—set just back of the existing sidewalk. The height of the building will be increased so as to create that "feeling of enclosure" recommended in the Plan. This increased height will also give it a grander scale to the building to help reinforce a visual image apart for the larger and more massive high school which is sited back of the building. Site lighting and signage will be appropriate to use and scale. In keeping with the guidelines established in the Grandin Court Neighborhood Plan, the project will not drastically affect community identity since the entire development takes place on the 96- acre public/institutional site. Parking for the facility will be expanded to the southwest from the present lot, doubling the number of spaces available to patrons. Grandin Road and the wide sidewalk which parallels and sets back from this main thoroughfare will not be affected by the planned development; walking and biking will likewise remain unaffected. During the early weeks of inception, the City sought the involvement and participation of the Grandin Court community in helping develop the program and design parameters for the new library. Two meetings were held with the community, the first gathering, sponsored by the Greater Raleigh Court Civic League, was attended by 30-35 people; the second session hosted by Roanoke Public Libraries, was attended by 55-60 people. Both meetings were spontaneous and energetic and the input received was extremely helpful to the development of the library plan for the Raleigh Court Branch. Narrative Page 13 Proffered Conditions to be Amended The Applicant hereby requests that the following proffered conditions enacted by Ordinance No. 3881 5-051710 be AMENDED as they pertain to property located at 2102 Grandin Road SW and identified as Official Tax No. 1460101: 1. The property will be developed in substantial conformity with the Development-Plan , Development Plan Prepared by Alfred 0. Chevalier dated March 3, 2010 and revised by the City of Roanoke dated April 14, 2014; Development Plan prepared by HBM Architects dated May 5, 2014; Building Elevations prepared by HBM Architects dated May 5, 2014; and the Utility Plan prepared by Rife+ Wood Architects dated December 5, 2005, copies of which are attached to this application. 2. The school sports stadium facility wil 1 be developed in substantial conformity with the Stadium Plan prepared by Rife+Wood Architects dated January 18, 2007, and the Stadium Sections dated December 2, 2006, copies of which are attached to this application. 3. That the usage of the school sports stadium facility will be limited to high school athletics, band practice for the Patrick Henry High School marching band, graduation ceremonies, middle school athletics, and athletic events sponsored through the Parks and Recreation Department of the City of Roanoke. 4. That all sound amplification systems will be used only for high school varsity football games, varsity soccer games, varsity lacrosse games, graduation assemblies, and the annual championship games for Roanoke City Parks and Recreation youth football. 5. That manual traffic control, to include security personnel, will be provided before and after all varsity football games and graduation ceremonies at the intersections of Brandon Avenue and Grandin Road, Grandin Road and Laburnum Avenue, Grandin Road and Avenel Avenue, and Guilford Avenue and Lofton Road in coordination with the City of Roanoke Police Department 6. That manual traffic control, to include security personnel,will be provided at the intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic, excluding emergency vehicles, from entering and exiting Patrick Henry High School campus from Lofton Road. 7. That manual traffic control, to include security personnel, will be provided at the service entrance to Patrick Henry High School from Blenheim Road before every varsity football game to prevent pedestrian and vehicular traffic, excluding emergency vehicles and team buses, from utilizing the service entrance to Patrick Henry High School from Blenheim Road. 8. The City of Roanoke School Board will conduct an engineering study of its sound amplification system, within six months of approval of these proffers, to evaluate the best method and means of limiting the audio trespass of the sound amplification system and will file the results of such study with the City's Planning Office. All development will be in substantial conformance with the development plan and other pertinent elements of the zoning ordinance. • 7' to ' IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 17th day of Kay, 2010. No. 38815-0517W. AN ORDINANCE to amend §36.2.100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by amending a proffer and the Planned Unit Development Plan pertaining to property located at 2102 Grandin Road, S.W., bearing Official Tax No. 1460101 (Patrick Henry High School campus); and dispensing with the second reading by title of this ordinance. WHEREAS, the City of Roanoke School Board has filed an application with the Council of the City of Roanoke ("City Council") to amend proffered condition No. 1 accepted by City Council by the adoption of Ordinance No. 38729-021610 on February 16, 2010, and to amend the Planned Unit Development Plan dated March 3, 2010, ("Plan") accepted by City Council by the passage of that same Ordinance, such proffer and Plan pertaining to property located at 2102 Grandin Road, S.W.,bearing Official Tax No. 1460101 (Patrick Henry High School campus), for the purpose of allowing the use of the former Raleigh Court Elementary for an educational facility, a day care facility for children, and general and professional offices for the Early Start and Head Start programs; WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.2-540,Code of the City of Roanoke(1979),as amended, and after conducting a public hearing on the matter,has made its recommendation to City Council; O-nski ,Com Elent,ary school-,mead Pun and Pmeen.doe 1 Road, S.W., bearing Official Tax No. 1460101 (Patrick Henry High School campus),for the purpose of allowing the use of the former Raleigh Court Elementary for an educational facility, a day care facility for children, and general and professional offices far the Early Start and Head Start programs, as set forth in the Zoning Amended Application No. 1 dated March 19,2010. 2. Ordinance No. 38729-021610, adopted February 16, 2010, to the extent such Ordinance placed conditions on the subject property is amended consistent with this Ordinance. 3. Pursuant to the provisions of§12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTES : City Clerk. O•Wleiyh Court Elemeohry Schdolamend POD and Proffers doe 3 Zoning Amendment - . Application a Department of Planning,Bullding and Development ROA N O K E Room 168,Noel C.Taylor MaNdpal Building 215 Church Avenue,S.W. Roanoke,Virginia 24011 Click Here to NM Phone: (540)853-1730 Fax: (540)853-1230 Date: Mar 19,2010 Submittal Number (Amended Application No.1 IIIIIIIINIIIIIIIIIIIIIIIIIIIIIIII ❑Rezoning,Not Othembe Listed © Amendment of Proffered Conditions ❑Rezoning,Conditional ©Amendment of Manned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑Amendment of Comprehensive Sign Overlay District ❑Establishment of Comprehensive Sign Overlay District IIIIIIIIIIIIIIIIIIIIIIIIII Address: 2102 Grandln Road,S.W. Official Tax No(s).: 1460101 Existing Base INPUD,Institutional Planned Unit Development With Conditions multiple zones,please manually enter al districts.) ❑Without Conditions Ordnance No(s).for Existing Conditions(If applicable): 36729.021610 Requested Zoning: Not Applicable Proposed Land Use: Educational Facility,Day Care-Child,Office Gen/Profess NIIIIIIIIIIIIIIIIIMIIIII Name: City of Roanoke/Chris Morrill I Phone Number. +1(540)653.2333 • 1 ur Avenue,S.W.Roanoke,Virginia 24011 E-Mail IChris.Monlil@RoanokeVa.gov Pro Zawip s Signature: Name: City of Roanoke School Board/David Carson Phone Nu1110er: +1(540)767-2037 - •la a rive,N.W,Roanoke,Virginia 24012 I E-Mail; dcarson®lamlaw.net a .*ale: Name: 'Timothy Spencer Phone Number +11540)853-5236 Address: re nue,S.W,Roano rginia 24011 E•Mal: Itlmothy.spencereroanokevagov Autlwrized NARRATIVE Reusing Raleigh Court Elementary School TAP Head Start and Early Head Start Total Action Against Poverty('TAP')and its Head Start and Early Head Start programs proposes to rehabilitate,repair and reuse two buildings at the Raleigh Court elementary school campus for an exciting program expansion opportunity. We intend classes to begin August, 2010. The structures that were originally slated for demolition will be repurposed to serve at least 16 infants and toddlers and at least 36 preschoolers.In addition the facility will provide educational and social support services to pregnant women,including pregnant teens,and their families. This opportunity has been made possible through the use of ARRA(Recovery)funds and will allow us to set significant funds aside for the rehabilitation of the structures—a cost that could not be borne by the school system within its budget constraints.We estimate that the total cost of construction for this reuse will be about$150,000 for roof repairs and heating ventilation and air conditioning,and probably an additional$50,000 outfitting both buildings.The building that used to house kindergarten services at Raleigh Court will become classroom space for Head Start and Early Head Start, including a Teaching Resource Center with an observation booth and educational opportunities for area students drawn from Virginia Western Community College, Department of Early Childhood Development. The second building,which used to house administrative services, will be repurposed as a place for food preparation(using the existing kitchen facilities),and for indoor play and group instruction during inclement weather,and several administrative and staff offices. In addition,since we will not use all of the old administration building for Head Start or Early Head Start purposes, we intend to include it within exciting developments offered by the United States Department of Education,and the current administration,to expand school services.These opportunities for significant grant funding will may include programs like the Full-Service Community Schools Program,or Investing in Innovation initiative,or the Impact Aid for Modernization program. The families and children who will attend head start and early head start programs at this new facility,to be named The Raleigh Court Child Development Center,will be drawn from the Greater Raleigh Court neighborhood and the surrounding areas--offering opportunities for early childhood development services to new populations that have not been reached before.In addition, its proximity to Patrick Henry High School will allow us to work more closely with many pregnant and parenting teens enrolled at the school,providing them with supports,including childcare,that they need to be able to continue in their education.(We would like to note that the conventional program for pregnant teenage students has been eliminated by the school system for budgetary reasons.) We also intend to install new,age-appropriate playgrounds for Head Start's use;these facilities will be available for public use after hours and on weekends.In addition we intend to install an entranceway between both buildings now currently used for dumpster access. To make this an affordable undertaking in the long run,TAP h have will requested aall five-year erale�for this facility,to be renegotiated at the end of that pairs TAP wry undertake place the all general into a maintenance,operating expenses,rehabilitation reps condition sufficient to meet stringent Head Start standards,state childcare licensing requirements, providing an exemplary child development and educational center for our region. As far as increased traffic load may be concerned,the numbers of passenger vehicles,vans and busses will certainly be reduced relative to its use as a school.In addition,the current travel one way a entrance is being converted to two-way traffic so it will no longer be necessary to more crowded residential area for exit and entrance. The RCCDC will be open Monday through Friday with operating times of 6:30a.m.to 6:00p.mm hepcenter nilllChildren w children be walking from g ages s 6 weeks to five years old. Children will be transported the center unless they live in the immediate area and the parent deems it appropriate to walk the child to the center,but under no circumstances will children of this age be allowed to walk alone to the center. There will be no bus service to this center for morning drop off and evening pick up, parents will provide transportation. The only bus services that will be used by the center will be to transport the children during center field trips. We'd like to note that the intended operations schedule will put this rehabilitation on a fast track, will use local contractors selected through a competitive bidding process,and will meet local,state and federal regulations. Noted changes and additions to the Patrick Henry Development Plan include ee uses s educational ational facility,day care-child and office general or professional. The p B enclosed playground areas that will serve the Early Head Start and Head Start programs. The plan also reflects the addition of four new parking spaces which will allow parents to have closer access to the entrance of the former"kindergarten' wing that will now serve as the instruction building for the RCCDC. Patrick Henry High School Location Map � _ ..,`_,�' _ ice, ! + , i - ` fi t '' • �n \ ' ► J) it 4 J ti -�J\ Jam.Y• —1. �'i� '` `` y •1 - • J AMENDMENT OF PROFFERED CONDITION The Applicant hereby requests that the following proffered conditions enacted by Ordinance No.38729-021610 be AMENDED as they pertain to property located at 2102 Grandin Road SW and identified as Official Tax No. 1460101: 1. The property will be developed in substantial conformity with the Site-Plan : _ .: •.-- •--_- - - .:: • .:-. . , ,t Development Plan Prepared by Alfred O. Chevalier dated March 3, 2010,and the Utility Plan prepared by Rife+Wood Architects dated December 5,2005,copies of which are attached to this application. 2. The school sports stadium facility will be developed in substantial conformity with the Stadium Plan prepared by Rife+Wood Architects dated January 18, 2007,and the Stadium Sections dated December 2,2006,copies of which are attached to this application. 3. That the usage of the school sports stadium facility will be limited to high school athletics,band practice for the Patrick Henry High School marching band, graduation ceremonies,middle school athletics,and athletic events sponsored through the Parks and Recreation Department of the City of Roanoke. 4. That all sound amplification systems will be used only for high school varsity football games,varsity soccer games,varsity lacrosse games,graduation assemblies,and the annual championship games for Roanoke City Parks and Recreation youth football. 5. That manual traffic control,to include security personnel,will be provided before and after all varsity football games and graduation ceremonies at The intersections of Brandon Avenue and Grandin Road,Grandin Road and Laburnum Avenue, Grandin Road and Avenel Avenue,and Guilford Avenue and Lofton Road in coordination with the City of Roanoke Police Department 6. That manual traffic control,to include security personnel,will be provided at the intersection of Lofton Road and Guilford Avenue before,during,and after every varsity football game to prevent vehicular traffic,excluding emergency vehicles, from entering and exiting Patrick Henry High School campus from Lofton Road. 7. That manual traffic control,to include security personnel,will be provided at the service entrance to Patrick Henry High School from Blenheim Road before every varsity football game to prevent pedestrian and vehicular traffic,excluding emergency vehicles and team buses, from utilizing the service entrance to Patrick Henry High School front Blenheim Road. 8. The City of Roanoke School Board will conduct an engineering study of its sound amplification system,within six months of approval of these proffers,to evaluate the best method and means of limiting the audio trespass of the sound amplification system and will file the results of such study with the City's Planning Office. —-.1 6i fa. Mar ; Mar tar IN.r te! '.w .mss r [.. altal ■,n Ira • • L H. ld 1N3Wd013'3G _ ;101 ,11111 1IIII'I'I 11!° I.. 111 pia! 1 as 1 i Iti` � 1 is I , li� �"11 illl 11 Ili !1ii aIM lit �i pp ICI lan i 1,111 I 1 o 1111 tI I i liIt ila1�a III Igo.11 t iiii iaa i it 1 , ill III �, :I� i�i .II ,1 I I DEVELOPMENT FLAN PATRICK I.IENRY NIGH SCHOOL DEVELOPMENT PLAN ,AMOS W THE COUNCIL OF THE CTTY OF ROANOKE,VIRGINIA The 16th day of February, 2010. • Ho. 38729-021610. AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,Virginia, dated December 5,2005,as amended,by repealing Ordinance No. 37303-020606, adopted February 6, 2006, and Ordinance No.37696-022007, adopted February 20, 2007, to the extent that they placed certain conditions on property being Patrick Henry High School, located at 2102 Grandin Road, S.W., bearing Official Tax No. 1460101,and placing new proffers on the subject property;and dispensing with the second reading by title of this ordinance. WHEREAS, the City of Roanoke School Board has made application to the Council of the City of Roanoke,Virginia("City Council"),to repeal Ordinance No.37303-020606,adopted February 6, 2006, and Ordinance No. 37696-022007, adopted February 20, 2007, to the extent that they placed certain conditions on property being Patrick Hemy High School,located at 2102 Grandin Road,S.W.,bearing Official Tax No. 1460101,and replacing them with new proffers; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by§36.2-540,Code of the City of Roanoke(1979),as amended,and after conducting a public hearing on the matter,has made its recommendation to Council; WHEREAS,a public hearing was held by City Council on such application at its meeting on February 16,2010, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard,both for and against the proposed amendment;and 0-H His*achee•egwl A,glee existing Poakre/ee 1 WHEREAS, this Council, after considering the aforesaid application, ,the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the mutters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the repealing of Ordinance No. 37303-020606, adopted February 6,2006, and Ordinance No. 37696-022007,adopted February 20,2007,to the extent that they placed certain conditions on property being Patrick Henry High School, located at 2102 Grandin Road, S.W.,bearing Official Tax No. 1460101, and replacing them with new proffers, and is of the opinion that the conditions now binding upon the subject property,should be amended as requested,and that such property be zoned INPUD,Institutional Planned Unit Development,with proffers as set forth in the Zoning Amended Application No. I dated January 21,2010. THEREFORE,BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 37303-020606, adopted February 6, 2006, and Ordinance No. 37696-022007, adopted February 20, 2007, to the extent that they placed certain conditions on property being Patrick Henry High School,located at 2102 Grandin Road,S.W.,bearing Official Tax No. 1460101, are hereby REPEALED, and that the Official Zoning Map, City of Roanoke, Virginia,dated December 5,2005,as amended,be amended to reflect such action. 2. That proffers Bet forth in the Zoning Amended Application No. I dated January 21,2010, are accepted and placed on the property being Patrick Henry High School, located at 2102 Gremlin Road, S.W., bearing Official Tax No. 1460101, and that such property be zoned INPUD,Institutional Planned Unit Development, with conditions proffered by the applicant,and that§36.2-100,Code of the City of Roanoke(1979),as amended, and the Official Zoning Map, oat teaa saigaaprl lnplw=Shit P t 2 City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect arch action. 3. Pursuant to the provisions of Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST; City Clerk • O{H HO SchooFnpeal&,gLes.tbig proran.dee 3 ■ t W t l 0 • • ■ B L L \41� away AWAKE r -sax e a rarnirm ,, 20. itfl//fflll/fl9 /iI A 1. fEM 1 , j ., M11UIIIIIM 111111 SCSI . ir"41/20e ‘ ‘ .. sale/ ) 1 kc■ c 1:,- ,'1 . ' ''A, \‘ i 41, / / /I+ L ak° 111*1--- al- - - i' w-- , -Ir.11 lifts i /1:11 'may'•- � ci, 1 ..tea % �. *MR KR TR It ISM f -T-,f - / ws eft NM Se i :r' must m - . - 11v kola ROOM M 1•ragatsc gr•p s. • xN anal llrw tee® ono Ma k rsra M 0 0000000 • o • o0 000 oflb0 . Opp o �_,.:lam__-== o �.�., ° ° o 0 0 a i _rrr�u_:r_rrrrr, rr_w= 0 • 0000 �ra 00000 I OLTp O ■p O 0 0. r..w... O 0 I 0 0 Mill Mk 0 0 0 0 • 00 IT. a•li f 0 CCCI 0 01. _6..,..1 Or a 1/41 0 o0 00 0 aft 1/41 n--- o 0 0 1/41 0 0 t � o 0 00 00 O —.--• _— __ =MM. O _ :i1iCC:7.�." 0 MS 1•11/••• 00 _tames.. 0 S 0010000000000000 Ali • 000000000000 _r . • C' c c. c. . roan Tut Kn'a NIL= K set - . r -. ar sou r oa., . 1r lip I - El roar SECTION THROUGH STADIUM SECTION THROUGH STADIUM OAT 10—YARD. LINE (NO CHANGE) AT EAST END ZONE (NO CHANGE) inn v..- Nei W•rr a w , Wan . } �11 �� MIL= 1111-2E ,Iii f' r�1., ' + 1 e . �; � cilmo __ Rim - i>: it _c� . ��a,, 1 anal '- QSECTION THROUGH STADIUM AT 50—YARD LINE a�r:rr i - CITY OF ROANOKE .I41 !' PLANNING BUILDING AND DEVELOPMENT • EIS Church Avenue,S.W.,Room 166 Roanoke,Virginia 24011 Telephone: (540)853-1730 Fax: (540)853-1230 &•moil: planning(a'roanokeve.gov p.cplan.r.l anr.Board May 17, 2010 Meal of i<n.n4App.l, Prnninrhmmn.l.n Honorable David A. Bowers, Mayor Honorable Sherman P. Lea,Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable Davit! B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject Request from City of Roanoke School Board to amend a Planned Unit Development Plan dated March 3,2010, and to amend proffered condition no. 1 on property located at 2102 Grandin Road, S.W.,Official Tax No. 1460101 (Patrick Henry High School campus),for the purpose of using the former Raleigh Court Elementary School for an educational facility, a day care facility for children, and general and professional offices for the Early Start and Head Start programs, the amended proffer to read as follows: 1)The property will be developed in substantial conformity with the Development Plan prepared by Alfred O. Chevalier, dated March 3,2010, and Utility Plan prepared by Rife+Wood Architects dated December 5, 2005. Planning Commission Hearing and Recommendation The Planning Commission held a public hearing on Thursday, April 15, 2010. Susan Koch (2102 Maiden Lane), president of the Greater Raleigh Court Civic League,and Chris Craft(1501 East Gate Avenue) appeared before the Commission in support of the request. By a vote of 4-0(Messrs. Chrisman, Futrell,Scholz, and Van Hyning voting for, Ms. Katz and Mr.Williams absent, Mrs. Penn recusing herself due to a conflict of Interest),the Commission recommended approval of the request finding the application for the adaptive reuse of the former Raleigh Court Elementary School for programs run by Total Action Against Poverty to be consistent with Vision 2001-2020,the Grander;Court and Greater Raleigh Court Neighborhood Plans, and the City's Zoning Ordinance. The request provides for the continued service of a vacated City Members of City Council May 17, 2010 Page 2 facility while maintaining a cohesive campus setting for educational facilities and community services. Respectfully submitted, D. Kent Chrisman,Acting Chair City Planning Commission cc: Chris Morrill, City Manager Brian Townsend,Assistant City Manager Steven J. Talevi, Assistant City Attorney Applicant Members of City Council May 17, 2010 Page 3 Application Information request: Amendment of Planned Unit Development(Ordinance No. 38729-021510) Owner: City of Roanoke(Chris Morrill) Applicant: City of Roanoke School Board/David Carson) Authorized Agent: Timothy Spencer,Esq. City Staff Person: Maribeth B. Mills, City Planner Site Address/Location: 2102 Grandin Road, S.W. Official Tax Nos.: 1460101 Site Area: 96.3296 Acres Existing Zoning: INPUD, Institutional Planned Unit Development Proposed Zoning: INPUD, Institutional Planned Unit Development Existing Land Use: Educational Facilities and Library Proposed Land Use: Educational Facilities,Library, Child Daycare Center, General or Professional Office Neighborhood Plan: Grendin Court Neighborhood Plan/Greater Raleigh Cowl Neighborhood Plen Specified Future Land Use: Large InstkutionaNnstltutlonal Planned Unit Development Filing Date: Original Application: February 26,2010;Amended Application No. 1: March 19, 2010 Background Raleigh Court Elementary School was vacated In 2009 as a result of a redistricting plan. Total Action Against Poverty(TARP)desires to occupy a portion of the facility to operate their Head Start and Early Head Start programs, which serve approximately 53 Infants and preschoolers. These programs also Include education and social support services to pregnant teens and their families as well as the Teaching Resource Center for students enrolled in the Department of Early Childhood Development at Virginia Western Community College. In order to accommodate these uses,the INPUD development plan must be amended to permit a child day care center,office space, and an expanded list of educational uses. The school's former kindergarten wing would become classrooms for the day care center as well as the Teaching Resource Center,while the former administrative and cafeteria wing would continue to be used for food preparation and offices as well as an Indoor play area. Modifications to the site would be limited to four new parking spaces and a new fenced playground. All other aspects of the site and associated proffered conditions would remain the same. Members of City Council May 17,2010 Page 4 Conditions Proffered by the Applicant The applicant requests that the following proffered conditions enacted by Ordinance No. 38729-021610 be at 2102 Grandin Road SW and idendEiedD as Official Tax No. 1460101: located 1. The property will be developed In substantial conformity with the Site-Rae March 3, 2010, Development Plan Prepared b Rife Wood Architects dated ted December and the Utility Plan prepared by 5, 2005,copies of which are attached to this application. 2. The school sports stadium facility will be developed In substantial conformity with the Stadium Plan prepared by Rife+Wood Architects dated copies of which are attached to Stadium dated December 2, this application. 3. That the usage of the school sports stadium facility will be limited to high school athletics, bend practice for the Patrick Henry High School marching band,graduation sponsored througceremonies,he Parks and Recreation Department of e City of Roanoke. 4. That all sound amplification systems will be used only for high school varsity football games,varsity soccer games,varsity lacrosse games, graduation assemblies, and the annual championship games for Roanoke City Parks and Recreation youth football. 5. That manual traffic control,to include security personnel,will be provided the intersections of Brandofootball enues and Grandi Road, Grandin ceremonies Road at and Laburnum Avenue,Grandin Road and Avenel Avenue, and Guilford Avenue and Lofton Road in coordination with the City of Roanoke Police Department. 6. That manual traffic control,to include security personnel, will be provided at the Intersection of Lofton Road and Guilford Avenue before, during, and after every varsity football game to prevent vehicular traffic,excluding emergency vehicles,from entering and exiting Patrick Henry High School campus from Lofton Road. 7. That manual traffic control,to include security personnel,will be provided at the service entrance to Patrick High School from Blenheim before every varsity football game prevent pedestrian nd vehicular Road Members of City Council May 17, 2010 Page 5 traffic, excluding emergency vehicles and team buses,from utilizing the service entrance to Patrick Henry High School from Blenheim Road. 8. The City of Roanoke School Board will conduct an engineering study of its sound amplification system,within six months of approval of these proffers, to evaluate the best method and means of limiting the audio trespass of the sound amplification system and will file the results of such study with the City's Planning Office. Considerations Surrounding ZoningSnd Land Use: Zoning District Land Use North R-7, Residential Single-Family District,and Single-family residences and IN, Institutional District places of worship. South MX, Mixed Use District, and ROS, Professional office and Recreation and Open Space. Woodlawn Park. East R-5, Residential Single-Family District Single-family residences. • West R-5, Residential Single-Family District, RM- Single-family residences,two- 2. Residential Mixed Density District, and family residences.eating and CN, Commercial-Neighborhood District. drinking establishment. Compliance with the2onlna Ordinance: The INPUD District encourages harmonious development of Institutional uses and mixed—use campus developments. This district provides flexibility for creative development that minimizes potential negative impacts on neighboring uses and recognizes the special complexity and interrelationships of land uses. The overall appearance of the campus will remain virtually the same since Raleigh Court Elementary School will be adaptively reused. The only exterior alterations proposed for the site is the striping of four parking spaces on an existing paved surface and the addition of an 8,104 square foot enclosed playground In accordance with Section 38.2408 of the City's Zoning Ordinance. The list of permitted uses on the site has also been expanded to accommodate TAP's programs including child day care center, professional office, and continuing education. All other elements of the site would remain the same. Conformity with the Comprehensive Plan and Neighborhood Plan: Vision 2001-2020. the Grandin Court Neighborhood Plan and the Raleigh Court Neighborhood Plan call for the efficient use of the City's limited land resources. With many of the City's schools closing to consolidate, it Is important not to leave behind vacant facilities. The adaptive reuse of Raleigh Court Elementary School Members of City Council May 17, 2010 Page 6 for TAP's Head Start and Early Head Start programs will ensure its continued service to the community. Vision 2001-2020 contains two policies relevant to this application: PE qu l y. d Quality n thatp prepares�students for the workplace or with the skills quality education that preps and knowledge needed to succeed in higher education education. Roanoke and will maintain and improve its high-quality public programs at all levels. PE P4. Community efficient use of public schools Roanoke encourage ls by local oof education, life-longe learning, and recreation programs in school facilities, making them community learning centers. Ci a ant Comm ts: None. Planninc C ml sin u do The following comments and questions were posed by the Planning Commission at their May 15, 2010 public hearing. 1. Mr. Van be removed from the applicant e, The applicant responded would that an exact date had not been determined but that it was anticipated that they would be moved during the summer. 2. Mr. Scholz asked for a description of the proposed fence. Mr.Shultz A velikely 8 added the development plan specified that it would be avinyyl-coated chain ink fence. The following comments and questions were Posed by the public at the Planning Commission's May 15,2010 public hearing. 1. Susan Koch(2102 Malden Lane), president of the Greater Raleigh Court Civic League, stated that the Board of Directors of the civic league had voted unanimously to support the proposal. She said that the proposal would prevent the building from deteriorating and becoming a magnet for vandals and would provide much needed services to the neighborhood. 2. Mr. Chris Croft(1501 East Gate Avenue, NE)gave his support for the request stating the g that for less fortunate a wonderful ldre preschool program that I F. i RECEIVED a' MAY -5 2014• GIN a RUPNO1tE ♦ PLANNING BUILDING AND DEVELOPMENT S. o - .ffi,_ J ` s„ �. , 1 J . 1QF N EE; aT 1: rIt ENMCM'LIBBRARY a•. OaNM�ME• 'IF i 0 I F ^°�( i t NEW ADDITIONS ._�- I I i tl �$ tDrn Y - '� .nwpp0 sr ov(Anwar:J i_C ._q„ x t a4 a� �r�+ .� ��• — ---�,'.—` i f / `4'" — ♦. ,ter • A 1 ttR63'1Wf�. m i . r. • m n>una�w+.tens k ROANOKE PUBLIC LIBRAflS SITE PLAN RALEIGH COURT BRANCH Nay 5.201u n �� _ ,--, O F; JUMMMLWOO — r i� 'ITT 1 i-- ,�;� lam!L1H __ I it f-) J J _ ,,„4 4 4,l I id J S . to;lel yr ' — RECEIVED a�}�}1 &k . MAY -5 Air O' : ` �� pNNMNG BUILDING AND DEVELOPMENT V �� 0 I H i a2 I s �' rl — — ill _ 1 'moo z V} _--erc-& I I I I lilt A I — —--" c w �a ELT J° 1 00 . y o 4 4 p _ ._. J I I . 4 a ' l VIII ' - ' ' � 9lEMM' S� A��� 1 ppaapp �.. —,•,i'B tin , _''■■■�� i! rA3.01 _ , �.�.. wry r.Y, n to _ c L , as, " -. 1 i I k • f (.| \- ; u < g Hcli I DEVELOPMENT PLAN PATRICK HENRY HIGH SCHOOL DEVELOPMENT P 4N mm« vIRGINIA 2102 Grandin Road,S.W.,TM#1460101,AdioinInc Property Owners List TAXID LOCADDR OWNER OWNERADDR1 MAILCITY MAILSTATE MAINZIPCOD 1350114 1647 CENTER HILL DR SW HODGKIN JOHN PO BOX 2705 ROANOKE VA 24001 1350201 1656 CENTER HILL DR SW VANCE HARRIET G 1656 CENTER HILL DR SW ROANOKE VA 24015 1350209 1639 PERSINGER RD SW SNOW MICHAEL P&APRIL M 1639 PERSINGER SW ROANOKE VA 24015 1350301 1640 PERSINGER RD SW VANCE SAMUEL F III&DEANNE A 1640 PERSINGER RD SW ROANOKE VA 24015 1350302 2429 MOUNT VERNON RD SW THOMASON M DIANA 2429 MT VERNON RD SW ROANOKE VA 24015 1350307 2421 MOUNT VERNON RD SW HENDERSON RONALD RAY SR&SHIRLEY CA 2421 MOUNT VERNON RD SW ROANOKE VA 24015 1350311 2222 BLENHEIM RD SW HALE KERMIT E&ELIZABETH B 2222 BLENHEIM RD SW ROANOKE VA 24015 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UNIVERSALIST CHURCH OF ROA 2015 GRANDIN RD SW ROANOKE VA 24015 1450701 0 GRANDIN RD SW UNITARIAN UNIVERSALIST CHURCH OF ROA 2015 GRANDIN RD SW ROANOKE VA 24015 1450704 1942 BRANDON AVE SW FULLER CURTIS E&ELLEN F 1942 BRANDON AVE SW ROANOKE VA 24015 1450705 1938 BRANDON AVE SW FULLER CURTIS E 1942 BRANDON AVE SW ROANOKE VA 24015 1450706 1934 BRANDON AVE SW CRAIGHEAD DARRELL R 1684 MILLBRIDGE RD SALEM VA 24153 1450707 1930 BRANDON AVE SW PATRONE WHITNEY,' 1930 BRANDON AVE SW ROANOKE VA 24015 1450708 1926 BRANDON AVE SW HODGES CLAUDE A&MARY C 1926 BRANDON AVE SW ROANOKE VA 24015 1450709 1922 BRANDON AVE SW JOLLEY VERNON E JR&SUSAN DAPHNE 1922 BRANDON AVE SW ROANOKE VA 24015 1450710 1918 BRANDON AVE SW MATTHIESSEN PETER C&ALISON C 1918 BRANDON AVE SW ROANOKE VA 24015 1450711 1914 BRANDON AVE SW KASTLER FRANCES 213 S JEFFERSON ST 1007 STE ROANOKE VA 24011 1450712 1910 BRANDON AVE SW KASTLER FRANCES 213 S JEFFERSON ST 1007 STE ROANOKE VA 24011 1450713 0 BRANDON AV SW WILLIAMS GEORGE W 1994 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' " •:** *SS:A*04 , • :, ••• •.........4 f..cn 11 11, . 1 4..i s 17W %SO% .4.•••••••••• •••• , 4,11 114W,r' *itV 1 5 125stia, ..114:14 v,,,,46. mx _ 55150 *0.4. SUR litt ittIV, latk Y • ,''%,ei,„,i /.. •••4* #V i ' • . •... •-•• ,, • 9'. 5, It+, 4 '''' i 5 • ■P. , 1. . 441616 % .Allittlaitit I f --------- . •.. 2101 Grandin Road, S.W. Official Tax Map No. 1460101 .- - El i .11 5$14 . ' --------- 1 1 Pr v., -14,4, '• - :" ■: iliji V ii i 11 1 i ii 7 ....• uevempinem. „ categories permitted in the INPUD District include) residential, accommodations and group i living; commercial; assembly and entertainment; public, The Roanoke Times institutional and community facilities;transportation; Roanoke, Virginia utility;agricultural; and accessory,with a maximum I Affidavit of Publication density of one dwelling unit per 1,800 square feet of lot area. The comprehensive The Roanoke Times plan designates the property for large institutional and + recreation/open space use, 1but does not specify ,density. The proposed uses CITY OF ROANOKE, PDV of the property will remain unchanged: library: CITY PLANNING COMMISSION educational facilities, PUBLIC REARING business school or 215 CHURCH AVE, ROOM166 SW NOTICE nonindustrial trade school, college/university, ROANOKE VA 24011 'elementary/ All public hearings middle/secondary.school advertised herein will be for the arts;day care center, held In the City Council child; office, general or Chamber, fourth floor, professional. REFERENCE: 80076514 Room 450,Noel C.Taylor .Municipal Building,215 A request from Anthony R. 13627558 PUBLIC HEARING NOTIC 'Church.Avenue, S.W., Guilllams to permanently Roanoke,Virginia. All discontinue,vacate and applications are available close an approximate 974 for review In the Planning square foot portion of the State of Virginia Building and Development right-of-way of Sanfo•d g office, Room 166, 215 - Avenue, S.W.,extending City of Roanoke Chhurch Ave.S.W.,Roanoke, westward from its northeastern terminus adjacent to Brandon Any person with a disability Avenue,S.W.,and adjacent I, (the undersigned) an authorized representative requiring any special to Official Tax Map No. accommodation to attend 1271820. of the Times-World Corporation, which corporation or participate In the I is publisher of the Roanoke Times, a daily hearings aBuildng and Application property JETR.amend Planning should cg end rezone tion blyand amend newspaper published in Roanoke, in the State of Dey17 0meee at a days conditions proffered as part g53.130et least five Gays of a previous rezoning for Virginia, do certify that the annexed notice was prior to the Scheduled the property located at g y a hearing ,3425 Orange Avenue(US ublished in said newspapers on the following !Route 460),bearing Official p The City of Roanoke'. Tax No. 7100704. The Planning CanalGNOn will application is to rezone the dotes : hold public hearings on property from CG, June 10,2014, at 1:30 Commercial-General p.m., or as soon as the District,with conditions,to matters may be heard;to CLS,Commercial-Large Site! consider these applications: District,with a condition that the site will be Application by the City of developed in substantial Roanoke to amend the, conformity to a proffered City/County of Roanoke, Commonwealth State of Planned Unit Development, development plan. The y y / Plan ("Plan") for the' conditions proposed for Virginia. Sworn and subscribed before me this property located at 2102 repeal,adopted through the y— Grand in Road, S.W., enactment of Ordinance No. i,4`*t day of JUNE 2014 . Witness my hand and containing approximately 24626, required the s"{ y y 96 acres,bearing Official petitioner to share in the official seal . Tax No.1460101,and a cost of signalizatian of the proffer pertaining to the intersection at King Street Plan,to permit expansion of N.E. and US Route 460; the Raleigh Court branch' restrict the number of Ilia."-` -- ve& Notary Public library previously rezoned to entrances off of Springtree 4 institutional Planned Unit Drive to one;and require Development District the petitioner to plants tree (INPUD), through the buffer along Springtree a de piton of Ordinance Drive and the eastern' 38815-051710 on May 17, boundary of the site. The r r r 2010. The amendment to application Is to permit .1v`• t' r+r,, the Plan relates to the construction of a new F. �)'/ •Cc expansion of the building commercial development „• .4 I 7 " and parking along with with a changed site ` associated site configuration and PUBLISHED ON: 05/28 Q' ''1vO5�'Pt( -� 1 % categories permitted ted nine � ' UQ'1, „� 'I" CLS District include _ -j0gUq-a a accommodations and group J O.G.' c101y : Q I: Hying; commercial; 0`00(yA` . _ industrial assembly and F 4 institutional sit oiamn c mun c, 1 P ( C6 ener and community O l facilities;transportation; F 0 J utility; agricultural; and " accessory;with a maximum ^F�Q4P,. ,v `vs floor area ratio of 5.0, The TOTAL COST: 858 .72 •I%`�r�-�� comprehensive plan designates the property for FILED ON: 06/04/14 - shopping center use, but + does not specify density. The proposed use of the property is health and fitness center, eating establishment,and retail sales establishment. Authorized Signature: (IN-71_ .T1 ilJarlg; Services Representative PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave. S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at (540) 853-1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold public hearings on June 10, 2014, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by the City of Roanoke to amend the Planned Unit Development Plan ("Plan") for the property located at 2102 Grandin Road, S.W., containing approximately 96 acres, bearing Official Tax No. 1460101, and a proffer pertaining to the Plan, to permit expansion of the Raleigh Court branch library previously rezoned to Institutional Planned Unit Development District (INPUD), through the adoption of Ordinance 38815- 051710 on May 17, 2010. The amendment to the Plan relates to the expansion of the building and parking along with associated site development. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for large institutional and recreation/open space use, but does not specify density. The proposed uses of the property will remain unchanged: library; educational facilities, business school or nonindustrial trade school, college/university, elementary/ middle/secondary, school for the arts; day care center, child; office, general or professional. A request from Anthony R. Guilliams to permanently discontinue, vacate and close an approximate 974 square foot portion of the right-of-way of Sanford Avenue, S.W., extending westward from its northeastern terminus adjacent to Brandon Avenue, S.W., and adjacent to Official Tax Map No. 1271820. Application by JETR, LLC to rezone property and amend conditions proffered as part of a previous rezoning for the property located at 3425 Orange Avenue(US Route 460), bearing Official Tax No. 7100704. The application is to rezone the property from CG, Commercial-General District, with conditions, to CLS, Commercial-Large Site District, with a condition that the site will be developed in substantial conformity to a proffered development plan. The conditions proposed for repeal, adopted through the enactment of Ordinance No. 24626, required the petitioner to share in the cost of signalization of the intersection at King Street N.E. and US Route 460; restrict the number of entrances off of Springtree Drive to one; and require the petitioner to plant a tree buffer along Springtree Drive and the eastern boundary of the site. The application is to permit construction of a new commercial development with a changed site configuration and amenities. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum floor area ratio of 5.0. The comprehensive plan designates the property for shopping center use,but does not specify density. The proposed use of the property is health and fitness center, eating establishment, and retail sales establishment. Candace Martin, Acting Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on June 16, 2014, at 7:00 p.m., or as soon as the matters may be heard. Stephanie M. Moon, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on June 11, 2014, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application from Western Virginia Water Authority for property located at 2012 Jefferson Street, S.E., bearing Official Tax No. 4060502, zoned ROS, Recreation and Open Space District, for a special exception pursuant to Section 36.2-705 of the Code of the City of Roanoke (1979), as amended, to permit the expansion of a nonconforming use consisting of an above-ground storage tank and generator, at this location. Application from Ann Maree White and Dustin Eshelman for property located at 2108 Broadway Avenue, S.W., bearing Official Tax No. 1050301, zoned CN, Commercial- Neighborhood, for a special exception pursuant to Section 36.2-315 of the Code of the City of Roanoke(1979), as amended, to establish an eating and drinking establishment, abutting a residential district, at this location. Application from Third Capital, Inc, for properties located at 835 and 0 Korte Street, S.W., and 0 Railroad Avenue, S.W., bearing Official Tax Numbers 1410226, 1510104, 1510201 & 1510202, zoned I-2, Heavy Industrial, for a special exception pursuant to Section 36.2-322 of the Zoning Code of the City of Roanoke(1979), as amended, to establish a recycling center, at this location. Candace Martin, Acting Secretary, City Board of Zoning Appeals Please publish in newspaper on May 28 and June 4, 2014. Please bill and send affidavit of publication to: Candace Martin, Acting Secretary City Planning Commission Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1730 Please send affidavit of publication to: Stephanie M. Moon, MMC, City Clerk 215 Church Avenue, S. W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011-1536 (540) 853-2541 May 27, 2014 and 9:32 a.m. (sent up to CA) CITY OF ROANOKE rh OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 "-" Fax: (540)853-1145 E-mail: clerkaeroanokeva.gov STEPIIANIE M.MOON REYNOLDS,NI MC JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 11, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Adjoining Property Owners Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing has been advertised for Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on your request to amend the Planned Unit Development Plan for property located at 2102 Grandin Road, S. W., containing approximately 96 acres, to permit expansion of the Raleigh Court Branch Library previously rezoned to Institutional Planned Unit Development Plan (INPUD), pursuant to Ordinance No. 38815-051710 adopted by City Council on May 17, 2010. The City Planning Commission at its meeting held on Tuesday, June 10, 2014, on a 4-2 vote, approved your request. If you would like a copy of the Planning Commission report, please contact Candace Martin, Acting Secretary, City Planning Commission, at (540) 853-1730. Sincerely, Lib Stephanie M. Moon Re Ids, C City Clerk SMM:ctw Adjoining Property Owners June 11, 2014 Page 2 Pc: John Hodgkin, P.O. Box 2705, Roanoke, Virginia 24001 Harriet Vance, 1656 Center Hill Drive, S. W., Roanoke, Virginia 24015 Michael and April Snow, 1639 Persinger Road, S. W., Roanoke, Virginia 24015 Samuel and Deannie Vance, 1640 Persinger Road, S. W., Roanoke, Virginia 24015 Diana Thomason, 2429 Mount Vernon Road, S .W., Roanoke, Virginia 24015 Ronald and Shirley Henderson, 2421 Mount Vernon Road, S. W., Roanoke, Virginia 24015 Kermit and Elizabeth Hale, 2222 Blenheim Road, S .W., Roanoke, Virginia 24015 Douglas Viehman, 2216 Blenheim Road, S. W., Roanoke, Virginia 24015 Shenandoah Life Insurance Company, P. O. Box 12847, Roanoke, Virginia 24029 Douglas and Evie Robison, 2517 Mount Vernon Road, S.W., Roanoke, Virginia 24015 Lynn and Mary Via, 2513 Mount Vernon Road, S. W., Roanoke, Virginia 24015 Tarpley-Graham, LLC, 494 Glenmore Drive, Salem, Virginia 24153 Kerry and Seweryn Morgiewicz, 2501 Mount Vernon Road, S. W., Roanoke, Virginia 24015 James and Dana George, 2340 Blenheim Road, S. W., Roanoke, Virginia 24015 Geoffrey and Susan Jennings, 1744 Blair Road, S. W., Roanoke, Virginia 24014 George and Elizabeth Marsh, 2121 Grandin Road, S. W., Roanoke, Virginia 24015 Christopher Judith, Benjamin Davis, 2111 Grandin Road, S. W., Roanoke, Virginia 24015 Ronald Kemnitzer, 2103 Grandin Road, S. W., Roanoke, Virginia 24015 Unitarian Universalist Church of Roanoke, 2015 Grandin Road, S. W., Roanoke, Virginia 24015 Curtis and Ellen Fuller, 1942 Brandon Avenue, S. W., Roanoke, Virginia 24015 Darrell Craighead, 1684 Millbridge Road, Salem, Virginia 24153 Whitney Patrone, 1930 Brandon Avenue, S. W., Roanoke, Virginia 24015 Claude and Mary Hodges, 1926 Brandon Avenue, S. W., Roanoke, Virginia 24015 Vernon and Susan Jolley, 1922 Brandon Avenue, S. W., Roanoke, Virginia 24015 Peter and Alison Matthiessen, 1918 Brandon Avenue, S. W., Roanoke, Virginia 24015 Frances Kastler, 213 S. Jefferson Street, S. W., Suite 1007, Roanoke, Virginia 24011 George Williams, 1994 Browns Gap Turnpike, Charlottesville, Virginia 22901 M and W Properties, Inc., 1348 Lakewood Drive, S. W., Roanoke, Virginia 24015 Andrew Hickling, 1836 Brandon Avenue, S. W., Roanoke, Virginia 24015 Elisabeth Velazquez, 1832 Brandon Avenue, S. W., Roanoke, Virginia 24015 Mark Barker, 1828 Brandon Avenue, S. W., Roanoke, Virginia 24015 Michael and Cathy Pegram, 1824 Brandon Avenue, S. W., Roanoke, Virginia 24015 George Koss, 2854 Fairway Forest, Salem, Virginia 24153 Tiffany Worstell, 1810 Brandon Avenue, S. W., Roanoke, Virginia 24015 Bruce and Patricia Tolson, 1806 Brandon Avenue, S. W., Roanoke, Virginia 24015 Thomas Wayne Frantz, 1714 Brandon Avenue, S. W., Roanoke, Virginia 24015 Dale and Lora Wilkinson, 1710 Brandon Avenue, S. W., Roanoke, Virginia 24015 James Brown, 1702 Brandon Avenue, S. W., Roanoke, Virginia 24015 Adjoining Property Owners June 11, 2014 Page 3 Pc: Matthew Johnson, 2343 Carter Road, S. W., Roanoke, Virginia 24015 Trustees of Saint Elizabeth's Episcopal Church, 2339 Grandin Road, S. W., Roanoke, Virginia 24015 David Wilt, 2255 Grandin Road, S. W., Roanoke, Virginia 24015 James Gilmer, Ill, and Jill Arliss, 2243 Grandin Road, S. W., Roanoke, Virginia 24015 Jeffrey and Christina Hatch, 2239 Grandin Road, S. W., Roanoke, Virginia 24015 Curtis and Nan Rae Fooks, 2231 Grandin Road, S. W., Roanoke, Virginia 24015 Neale and Mary Huff, 2215 Grandin Road, S. W., Roanoke, Virginia 24015 Elaine Noel!, Trustee, 2201 Grandin Road, S. W., Roanoke, Virginia 24015 Ming Hua Cao, 1302 Belle Aire Lane, S. W., Roanoke, Virginia 24018 William Tanger, 2412 Guilford Avenue, S. W., Roanoke, Virginia 24015 James McLeese, 2416 Guilford Avenue, S. W., Roanoke, Virginia 24015 William and Michelle Rader, 2420 Guilford Avenue, S. W., Roanoke, Virginia 24015 Lynn Wiggington, 2424 Guilford Avenue, S. W., Roanoke, Virginia 24015 James and Jean Loesel, 2428 Guilford Avenue, S. W., Roanoke, Virginia 24015 Patricia Wilson, 2432 Guilford Avenue, S. W., Roanoke, Virginia 24015 Miriam Frazier, 2436 Guilford Avenue, S. W., Roanoke, Virginia 24015 Kristen Perski, 2440 Guilford Avenue, S. W., Roanoke, Virginia 24015 Kevin Kotz, 2502 Guilford Avenue, S. W., Roanoke, Virginia 24015 John Patterson, 1618 Red Oak Lane, S. W., Roanoke, Virginia 24018 David Cumins, 2735 Richelieu Avenue, S. W., Roanoke, Virginia 24014 Brenda Page, 2602 Guilford Avenue, S. W., Roanoke, Virginia 24015 Dinia Pease, 2608 Guilford Avenue, S. W., Roanoke, Virginia 24015 Flegas Bowyer and Bowyer, LLC, P. O. Box 955, Salem, Virginia 24153 Alice Carol Tuckwiller, 2616 Guilford Avenue, S. W., Roanoke, Virginia 24015 Marvin and Sandra Harrison, 2620 Guilford Avenue, S. W., Roanoke, Virginia 24015 Colin and Judith Lunsford, 2624 Guilford Avenue, S. W., Roanoke, Virginia 24015 James and Connie Hogan, 2702 Guilford Avenue, S. W., Roanoke, Virginia 24015 Jason Branin, 2708 Guilford Avenue, S. W., Roanoke, Virginia 24015 Donald and Barbara Jean Bollas, 1067 San Marcos Court, Moneta, Virginia 24121 Janet Hamrick, 2716 Guilford Avenue, S. W., Roanoke, Virginia 24015 Jonathon and Ilona Todd, 2720 Guilford Avenue, S. W., Roanoke, Virginia 24015 Nancy Henderson, 831 Chalmers Drive, Venice, Florida 34293-4399 Tammy Crush, 2728 Guilford Avenue, S. W., Roanoke, Virginia 24015 Theodore and Dianne Smith, 2732 Guilford Avenue, S. W., Roanoke, Virginia 24015- 4116 Rosalind Properties, LLC, 2113 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Terry and Phyllis Clifton, 2806 Guilford Avenue, S. W., Roanoke, Virginia 24015 Adjoining Property Owners June 11, 2014 Page 4 Pc: Anna Dent Murray Life Estate, C/o Joseph Murray, 2810 Guilford Avenue, S. W., Roanoke, Virginia 24015 A E H Properties, LLC, 225 Heidinger, Drive, Cary, North Carolina 27511 John and Nancy Fudge, 2902 Guilford Avenue, S. W., Roanoke, Virginia 24015 Katrina Mabery and Virginia Balserak, 2912 Guilford Avenue, S. W., Roanoke, Virginia 24015 Michael, II, and Kristie Lipscomb, 2916 Guilford Avenue, S. W., Roanoke, Virginia 24015 Ronald, Sr., and Margaret Whitlock, 2922 Guilford Avenue, S. W., Roanoke, Virginia 24015 Jeffrey and Michelle Floyd, 2928 Guilford Avenue, S. W., Roanoke, Virginia 24015 Daniel and Laura Foutz, 3002 Guilford Avenue, S. W., Roanoke, Virginia 24015 Olivia Byrd, 3006 Guilford Avenue, S. W., Roanoke, Virginia 24015 Barbara Sutton, 3010 Guilford Avenue, S. W., Roanoke, Virginia 24015 Thomas, Ill, and Alice Lambdon, 3014 Guilford Avenue, S. W., Roanoke, Virginia 24015 Patrick Adams, 3022 Guilford Avenue, S. W., Roanoke, Virginia 24015 Theodore and Betty Crouch, 2334 Oregon Avenue, S. W., Roanoke, Virginia 24015 Candace Martin, Acting Secretary, City Planning Commission The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - + -— PUBLIC HEARING accommodations CITY OF ROANOKE, PDV living; ommericgroul PLANNING, BLDG. , DEV NOTICE entertain entertainment; public 215 CHURCH RM 166 All public hearings institutional and community: advertised herein will be facilities;transportation;, ROANOKE VA 24011 held in the City Council utility; agricultural;and Chamber, fourth floor, accessory,with a maximum Room 450,Noel C.Taylor density of one dwelling unit Municipal Building, 215 Per 1,800 square feet of lot Church Avenue, S.W. area. The comprehensive Roanoke, Virginia. All Plan designates the REFERENCE: 80076514 applications are available' property for large, for review in the Planning institutional and 13605295 PUBLIC HEARING May 13 2014 Building and Development recreation/open space use, office, Room 166, 215 but does not specify Church Ave.,S.W.,Roanoke, density. The proposed uses State of Virginia VA. l�brary;oeducational City of Roanoke Any person with a disability facilities,ds nonindustrial trade business c school, Y requiring any special accommodation to attend college/university, or participate In the elementary/ middle/ I, (the undersigned) an authorized representative hearings should contact secondary,zrsch of fo the Planning Building and office, re general child;; of the Times-World Corporation, which corporation Development at (540) ffice, 853-1730 at least five days professional. publisher of the Roanoke Times, a daily prior to the scheduled Candace Martin,Acting newspaper published in Roanoke, in the State of hearing. Secretary,City Planning '..The City of Roanoke Commission Virginia, do certify that the annexed notice was Planning Commission will City Council will hold public ublished in said news a ers on the following lowin hold public hearings on May hearings on the aforesaid P P P g 13,2014,at 1:30 p.m.,or applications on May 19, dates : as soon as the matters may 2014,at 7:00 p.m.,or as be heard,to consider these soon as the matters may be applications: heard. A request from the Virginia Stephanie M.Moon,MMC, Department of City Clem Transportation(VDOT)to The City of Roanoke Board vacate and discontinue,an of Zoning Appeals will hold vacate altl 9l7se an City/County of Roanoke, Commonwealth/State of foot portio,n6of square a public h 1:00 .m.,ol4, foot portion a the soon at1:00p.rmaybs Vir inia. Sworn and subscribed before me this right-of-way f O at soon as the matter may be Boulevard, N.W., at Its heard, to consider this day of MAY 2014. Witness my hand and southern terminus adjacent application: to Interstate 581 and Application from New official Seal . immediately southeast of pp Round Hill Elementary Legacy Partners, LLC for School,such school being property locaated at 9W01 �tt { soutte._. Note Publ ic School on Official Tax Map bearing Official Tax Ne. t/`W�`^" �Y No.2250102. 1112118,bearing Official Tax -o. Application by the City of Residential Mixed Density Roanoke to amend the District, for a special Planned Unit Development' exception pursuant to `��\\"'(pLIE STp//4'h located Sat 2102 property (1979 , as amended,to tJP ••yiON••,-. i approximately containing acres, permit y Cr wE,�.F� i bearing Official Tax No. dwelling,at this location. �i, 1460101, to permit PUBLISHED ON: 04/30 05/07 'REGftm •s'• expansion of the Raleigh Candace Martin,Acting NQ = Court branch library Secretary, A.n.0 049823 previously rezoned to City Board of Zoning Appeals�x�,,,� Institutional Planned Unit go 41�/""astS: Development Plan(INPUD), (13605295) 11 through the adoption of .(. ,,y�gttP"•. • Ordinance 38815-051710 ��i, OT G ` on May 17,2010. The land '14,7q�YIIll \\tt\\�` the INPUDrDistrict permitted nclude residential; TOTAL COST: 989.76 FILED ON: 05/07/14 Authori zed • Signature: /frlAJL '-ALFA- / / t"' Billing Services Representative PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning Building and Development office, Room 166, 215 Church Ave., S.W., Roanoke, VA. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning Building and Development at (540) 853-1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold public hearings on May 13, 2014, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: A request from the Virginia Department of Transportation (VDOT) to permanently discontinue, vacate and close an approximately 2,967 square foot portion of the right-of- way of Oakland Boulevard,N.W., at its southern terminus adjacent to Interstate 581 and immediately southeast of Round Hill Elementary School, such school being located on Official Tax Map No. 2250102. Application by the City of Roanoke to amend the Planned Unit Development Plan for the property located at 2102 Grandin Road, S.W., containing approximately 96 acres, bearing Official Tax No, 1460101, to permit expansion of the Raleigh Court branch library previously rezoned to Institutional Planned Unit Development Plan (INPUD), through the adoption of Ordinance 38815-051710 on May 17, 2010. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for large institutional and recreation/open space use,but does not specify density. The proposed uses of the property remain: library; educational facilities, business school or nonindustrial trade school, college/university, elementary/ middle/secondary, school for the arts; day care center, child; office, general or professional. Candace Martin, Acting Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on May 19, 2014, at 7:00 pan., or as soon as the matters may be heard. Stephanie M. Moon, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold a public hearing on May 14, 2014, at 1:00 p.m., or as soon as the matter may be heard, to consider this application: Application from New Legacy Partners, LLC for property located at 901 Patterson Ave., S.W., bearing Official Tax No. 1112118, zoned RM-1, Residential Mixed Density District, for a special exception pursuant to Section 36.2-311, Zoning, Code of the City of Roanoke(1979), as amended, to permit a two-family dwelling, at this location. Candace Martin, Acting Secretary, City Board of Zoning Appeals Please publish in newspaper on April 30 and May 7, 2014. Please bill and send affidavit of publication to: Candace Martin, Acting Secretary City Planning Commission Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1730 Please send affidavit of publication to: Stephanie M. Moon, MMC, City Clerk 215 Church Avenue, S. W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 2401 1-1 536 (540) 853-2541 8.3 June 11, 2014 RE: Expansion of Raleigh Court Branch Library Dear City Council Members: I am writing to ask your support in approving the amendment to the Planned Unit Development Plan for the Raleigh Court Branch Library. I believe the City and the design consultant have done a good job maximizing the space available for the library within the budget they have been given, and the renderings look beautiful! In particular, I am in favor of expanding the library closer to Grandin Road. The library provides a unique community purpose that is distinct from the residential nature across the street and north of Brandon Avenue. As such, it should not be held to the same setback requirements as a residential use. Given how friendly the neighborhood is for walking, I believe expanding the building closer to the street will make it even more desirable for residents to walk to the library. The building will also be more visible to people driving by on both Grandin Road and Brandon Avenue, potentially engaging them to stop by and pick up a book. Thank you for improving the Raleigh Court library. It is a wonderful asset to our community! Sincerely, -roc Cristina Finch Roanoke City Council 16 JUN 2014 07:00 PM IN RE: Raleigh Court Library Mayor Bowers, Members of City council My name is Michael Ramsey. I am currently serving my tenth term as president of The Roanoke Public Library Foundation, and I am a past four-term president of The Roanoke Public Library Advisory Board. I am here this evening to ask you to accept the decision of The Roanoke Planning Commission to move ahead with the renovation and expansion of the Raleigh Court Library. Before we began this system-wide improvement of the public libraries, we asked City Council for money to fund a study of the community's needs and wants for its public libraries. Those early conversations must have sounded like a scene from the movie"Field of Dreams." We kept saying, in so many words, "If you build it,they will come." The initial meeting with the consultant was attended by over 300 citizens. It was a harbinger. Every project so far has involved intensive citizen and staff input. The Raleigh Court project community meetings have been well-attended, and we were able to include a separate meeting for faculty and students at Patrick Henry High School. So, as we are building it,they are coming. At Raleigh Court,we have seen a dramatic increase in usage, and we anticipate more growth. You will have seen the usage numbers in the frequent reports made by Sheila Umberger,the City's Director of Libraries. We have had intense interest and input from the patrons and the staff, and the resulting design has been driven by the needs and wants expressed in those meetings. This very democratic approach to design has produced a library that will likely have the highest use by patrons of any branch library in the system. I encourage you to move this project forward as scheduled. Thank you. Michael L. Ramsey Page 1 of 2 Statement for the record Rupert Cutler I to: Stephanie Moon 06/16/2014 11:05 AM Hide Details From: Rupert Cutler<rupert.cutler48 @gmail.com> To: Stephanie Moon <Stephanie_Moon @roanokeva.gov>, Hi, Stephanie. Here's the statement I'll be giving this evening on the Raleigh Court library. Best wishes. Rupe Cutler Roanoke City Council Regular Session June 16, 2014, 7:00 P.M. Agenda Item B3, Raleigh Court Library PUD Plan Amendment Statement of Rupert Cutler 204 S. Jefferson St., Suite 4, Roanoke, VA 24011 Mayor, Members of Council, Mr. Morrill: I am Rupert Cutler. I live at 204 S. Jefferson Street downtown. I am an enthusiastic supporter of Roanoke's public library system. I'm glad to see the City's libraries being renovated and improved. They have been in the Capital Improvement Program queue for years but were scheduled behind the improvement of fire and police stations, schools, and parks, all of which were good things to do. Now it's the libraries' turn. I'm pleased with the good work under way on the main library near where I live downtown. The connection being made between the main library and Elmwood Park is an excellent design. file://C:\Users\CKSMI\AnnData\Local\Temp\notesC7A056V-web1051.htm 6/16/2014 Page 2 of 2 I am here tonight to state my strong support the consulting architect's plan for the enlargement of the Raleigh Court branch library—the plan that won the support of the majority of the members of the Planning Commission. Please vote to adopt that plan tonight without amendment. Work on the reconstruction of the Raleigh Court branch library should begin as soon as possible. The little old library is bursting at the seams with users and its roof leaks. It is in seriously bad condition. For years, there have been buckets sitting around the library collecting the gunk dripping from the roof. Recently this problem has gotten worse, and half the magazines have had to moved. The meeting room is too small for popular programs like the Mardi Gras program. Attendees of such events are squeezed into the middle of the library while, around them, others are trying to use the library's services. Parking is grossly inadequate and the parking lot is often full. People drive up and leave because there is no place to park. The neighborhood really wants library services. This is the busiest branch in the city. It has been overwhelmed since Roanoke County moved its headquarters branch farther away. The design recommended by the experienced consulting architectural firm—a firm that specializes in libraries and has designed many successful libraries over many years--meets the needs and desires of your constituents in the Raleigh Court neighborhood. In my view, it's good to go. Thank you. file.//C Users\CKSM1\AnnData\Local\Temn\notesC7A056\—web1051.htm 6/16/2014 . . B3 Rife + Wood �� RECEIVEA ARCHITECTS . J1T1! F JUN 1p 1326 Grandin Road OFFICE OF THE Roanoke, VA 24015 la UNAG i June 12, 2014 -- Transmitted via Email The Honorable David A. Bowers, Mayor, and Members of Roanoke City Council 215 Church Avenue, SW Room 452 Roanoke, VA 24011-1594 Re: Raleigh Court Library Expansion Dear Mayor Bowers and Members of Council, I am writing to express my concerns about the current design for the expansion/renovation of the Raleigh Court Public Library. Let me start by stating that I am not opposed to the library project. My wife and I live three blocks away and we utilize the library. There's a book in our home right now that Luanne checked out from this branch. I am opposed to the current design of this library. This design is not as good as it could be and it is not as good as it should be. The City Design chapter (page 88) of the Comprehensive Plan, states "Good Design is not optional." This is where I am coming from with my remarks. I have attended two of the three public-input meetings for the project and have also attended three Planning Commission discussions about it. I don't have any particular objections to the architectural "style" of the addition; my primary concerns have to do with its placement on the site flush to the front property line only 5 feet back from the edge of the public sidewalk. The architectural character and charm of the Grandin Road corridor is largely the result of the unusually deep front yard setbacks found along the majority of the corridor. The Library's zero setback will be a stark contrast to the much deeper setbacks of the other structures along Grandin Road and will be jarringly intrusive with the character of the neighborhood. I have created the attached drawing that should help you visualize the relationship of the proposed library to other buildings along Grandin Road. I apologize if this drawing is difficult to read on your computer screen. I will deliver a hard copy of this letter to the City Manager and include legible print outs of the drawing for insertion into your Council packets. 4 tel: (540)344-6015 fax (540)344-5982 Mayor Bowers and Members of Council June 12, 2014 Page Two The drawing illustrates cross sections taken at various points along Grandin Road beginning at Memorial Avenue and ending at the city limits near Beverly Boulevard. It shows the pavement widths of Grandin Road and the distance from the curb line to the front facade of various structures fronting on Grandin. Along the entire 7,650 feet of this corridor, only the retail buildings in Grandin Village (Neighborhood Commercial zoning) are located closer to the curb than the proposed library. The library addition simply does not fit in with the rest of the neighborhood. In my thirty-seven years of architectural practice, one thing Pve learned is that in the eye of the public, it is very important that a building fit in with its surroundings. In my firm's design for Patrick Henry High School, we worked very hard to design a building that, despite its enormous size, would be compatible with the neighborhood. The comment I hear most often about its design is "It looks like a school," which I interpret as another way of saying it fits in. The Taubman Museum is a case in point. People regularly ask me what I think of the Taubman's design and before I can answer, they complain to me that "it doesn't fit" with the surrounding buildings downtown. I'm sure this opinion is not exactly news to each of you. It's a very sculptural and unique building, but even people who think it is beautiful often have misgivings about it. They wish it had been located in a large park by itself rather than its cramped location on Salem Avenue because "it doesn't fit". If the Raleigh Court Library is built as currently designed, I'm convinced that the majority of public opinion will be that "it doesn't fit" in with the neighborhood. It will be a very nice facility and will undoubtedly receive heavy usage by library patrons, but for many there will be a lingering dissatisfaction with how out of character its design is with the surrounding neighborhood. I would respectfully request that each of you go to the library site and stand on the sidewalk in front and imagine how it will feel to have a 21 foot tall and 150 foot long building facade only 5 feet away. Compare this to the setbacks of the school buildings behind the library and the houses across the street. Consider that the nearest building along Grandin this close to the sidewalk is the hardware store seven blocks, more than half a mile, to the east. I think you will agree that that"it doesn't fit". I don't want to write a letter of complaint without also offering an alternative course of action. I suggest that Council strongly consider tearing down the present library and replacing it with a new building. This approach was brought up at the June 10 Planning Commission hearing. The library's architect, Peter Bolek, stated that this approach "would more than double" the cost of the project. I strongly disagree with his statement. When my firm was working on master plans for Patrick Henry and William Fleming, we estimated that tearing down the existing buildings and constructing new schools would cost about 25 percent more than renovating the old buildings. I would expect a similar outcome here. Mayor Bowers and Members of Council June 12, 2014 Page Three The proposed building is about 11,500 square feet with roughly equal amounts of renovation and new construction. The existing building has a number of fairly small spaces that are unwieldy to convert for modern library programs. It has uninsulated masonry bearing walls that are difficult and expensive to cut openings into. An entirely new building would function better and use less energy. It is also likely to be more space-efficient and able to provide the same functionality in fewer square feet. This size reduction could offset some of the added cost of going with an all new building. The site is large enough that if the existing building is removed, a new library with adequate parking and an appropriate setback can be developed for a responsible amount of money. At Patrick Henry and William Fleming, it was decided that the additional cost to go all new was a good long term value for the taxpayers. Many of you served on Council or the School Board at that time and participated in that decision, a decision that time has proven was a very wise one. Our city got two new, highly functional, energy efficient schools with a projected useful lifespan of 40 years. The renovation approach would have given us two much less functional, much less energy efficient schools with a 20 year life span for modestly less money. I ask that Council look at the Raleigh Court Library similarly. We can build a library that "doesn't fit" or we can spend a bit more and really get it right for the long term. Page one of the Comprehensive Plan addresses this exact situation: `Incorporating design elements that reflect the character of the neighborhoods is sometimes thought of as being expensive and exclusive. Although it can sometimes involve more investment up front, over time it generates higher returns for residents, business owners, and developers alike. This type of development creates stable neighborhoods with lasting value, where people of all ages, ability and circumstance can reside by providing more options for housing, transportation, and employment." Thank you for considering my point of view. I would be very happy to meet with any of you individually at the site at your convenience or feel free to call me at my office (344-6015) or on my cell (521-5146). Let me close by thanking each of you for your service to the city we all call home. Sincerely y ours, Richard A. Rife, ALA Page 1 of 1 , N kt 4 a ig r t a This is the architect's rendering of the west end of the library addition. The transition between concrete and asphalt at the curb cut accurately depicts the inside edge of the sidewalk. From this angle, it's hard to get a feel for the 150 foot length of the building, but the drawing illustrates clearly how tall the building is in relation to pedestrians and its height compared to that of the existing building. I SEQUENTIAL CROSS SECTIONS THROUGH GRANDIN ROAD Rife„,wood',” g.211 1' CURB-TO-CURB WIDTH I OF GRANDIN ROAD i f t (TYPICAL) Community Raleigh Court House Os' j 50'PVMT a3' Christ 11' Inn 48'PVMT 108' Baptist 1952 Lutheran 65'PM Grandin 65 W6 Church BRANDON AVENUE INTERSECTS BRANDIN ROAD Ballet CoOp I 33' IETPMTI 33' E5'PM Patrick Henry Unitarian High School , 230 44'PVMT 4P Church I 6,� . Reid's Fine CoLab Furniture 11 46'PVMT 30' 6E i.5'Rn RAt Existing House Library 43' 34'PVMT 95' 2103 I65'17lW Grandin ]/11 House 65' G6'RAN t 1415 60'RAN Gremlin Existing/ Library I House I J 14' 34 PVMIT 95 Library Adtltlion 2103 56 FM Grandin Dentist Raleigh Court I - n...r R.v.s 32' 4C PVMT 30' Healthcare 65'RMI Center Governors School , 210' %'RMT 100' , 2201 50'2'W Grandin Ire»im xaa. Raleigh Court Lifeslream ir.assess li„a...m+mmna:u,o m,d. BT 38'PVMT 6i' Methodist N C.nan�aMw.n .mdnan mecum..awa Church 60,ww Tr.,,a aicn n,.e nnimm�no,,,,,m5,ammr5 - �TftyosswrcmMn" All-Sports St.Elizabeth's Cafe , TS' 34'WMT I55' Episcopal I nMm Fneens e,rce.u..Aed game tr.�vmws.i 55'ROY� Church ,.� ,esem"Mm.net rexnm'o inn rnun'rlisni0e,. Apartments - Post Office ,,,,..rme n.o,uq s iiu.,,, 1736 Grandin 85' 36'PVMT 9T' .rn. x,ymmmaeommemalm 60r Rive vine=amen..,nab 55••5•pemirl miawi.e,v - We front I r,,�na ueuau my m.:wauwdosiskr u.rnnw.a"w a,e One Slop SI.Elizabeth's• ..mn.n nw im-s ea- t0' 40'PVMT 155' EpiscOPal gyal iaa,�nonwi o,5.. " Convenience4 4 rosins ,m per,Avs'Seto m e.mnu,reen Store 35'Rm Church •I. 14 Use mN r.e.gmfuSs on Mn o HOn House Raleigh Court cudeauRtna',FR•°�' .°"Gmwoi'r 5555513 °•• • >5' 38'PVMT 95' ea ri.eerm,mmaxmo .vm,mmaavry 1838 Presbyterian „,155. .rN Arsm a�..d.nnn.id.nnr5mam5am ww,r Grandin 59'Rm m5tn, ,5nancnncaa.dame,, p5.5a,daten m x rmrv.wn te n r.,�r me House House rGRo,t,CC.TIGte :ni urervendw.o-.iv!plies nn«au two's. 2424 Al' 40 PVMT 20' 2425 v5wm Ire,,„,ery r,rmmae.d.ore one au I a anr.rW55ean.nnosesas.ddm,5.an Grandin 55'RAY Grandin mrs iawnry�r r,maAn ann5m5.aessos bssrs House House n.wrs'menu,,so r s CS..1 1930 85' 36'PVMTI 82' 1929 u"�mrgne.ernmamve`a"eass's!. L7 1 on On5311. Grandin 60'RAN Grandin are�,ni mw nm s ,.V) Good evening Mr. Mayor and Council Members: I am pleased to speak to the Council as a citizen of Roanoke and a scientist who studies children and families and what contributes to school success and a lifelong love of learning. I am strongly in favor of the proposed remodel for the Raleigh Court Library. My basis for this enthusiastic endorsement is threefold: First, the evolution of the plan itself demonstrates that our elected Public Library Board and our director of the Roanoke Public Libraries have been thoughtful and highly responsive to community input. There were three public meetings that were well attended. Many ideas and constructive suggestions came forth. The minutes from these meetings and the revised plans show considerable creativity and a sincere effort to make the best set of compromises that are feasible within the budget. I am very impressed that the final plan before you tonight is a concerted effort of community, your architect, the library board, and experts within our library system Second, this plan clearly supports our city's youngest readers in their formative years. The space for children's books, family reading, and presentations related to children's literature, are first-rate. We can act promptly in Roanoke to be sure the children and families in Raleigh Court —and citywide— have this much improved library available in the near future. I think this plan will help Roanoke to achieve national recognition in our Star City Reads! Initiative that earned our city the status of All America City just two years ago. Children's reading and use of public libraries and special public library programs are key components of Star City Reads! Third, the plan includes flexible space and options for change in the future that will not require large monetary investments. In today's world of rapidly changing technology, our Roanoke City Public Libraries are anticipating change and recognizing that the types of literary activities, the format for reading, and the community itself are changing. This new plan is innovative and practical. Some of the criticism of the plan seems weak, to me, and does not focus on the actual use of the library and its services — and seems to be about matters for which complete consensus is impossible—such as aesthetics. In summary, I hope the Roanoke City Council will act with enthusiasm and promptness in approving a plan that stays within budget, is responsive to many ideas that emerged directly from the community, focuses strongly on children and family literacy, and is timely. Delays or additional costs will not help our children or the City of Roanoke. Respectfully submi d, Craig T mey ilbibm City Council Members, Tonight, I urge you to approve the renovation and expansion of the Raleigh Court Branch Library. As a Raleigh Court resident for the past 25 years my wife and I have waited patiently for our over-crowded, dreary and leaky library building to be improved. This wonderful, newly design building will provide our community with a vastly improved space that will house needed meeting areas and up-to-date technologies. We think it will add to, NOT detract from, the visual landscape of our community. It will be an elegant and prominent statement that we value learning and have a progressive view towards providing our citizens with the resources they need to explore their world and enrich their lives. But it is as a long-time member of the Patrick Henry High School staff that I am most excited about the proposed plan. As teachers we would be quite prideful to think that we can educate students solely within the confines of the school day. Our students need to be able to easily access the vast resources available outside the walls of Patrick Henry. Having the building nearby is nothing but a positive for our youth. We have a fantastic working relationship with Diane and the rest of the staff there. And from the administrative side of things,we see ONLY an up side to having it so near. Our students have consistently shown a strong DESIRE to utilize the Raleigh Court Library because it IS so conveniently located on our campus. But the current building falls far short of what it could be. As an example: We are an urban school district, trying bravely to answer the bell in the struggle to incorporate new technologies into the curriculum. The number of students enrolled in technical fields such as music and video production has vastly increased. We desire to assign projects outside of school but know that our students do not have equal access to the resources needed to accomplish those tasks. The new library is not only designed to include an inviting and dedicated teen center but also an adjacent"maker space" (a technology room for music and video production) that will echo the hardware and software used in Roanoke City Schools.The teachers in those vocational areas are extremely excited about the possibilities such a maker space holds for their students and have shown an intense willingness to work with the library staff on its creation and operation. And I know that Sheila's staff is equally eager to get them on-board. By approving its renovation and expansion you will be helping us, in no small part, provide the world-class education our students so richly deserve. Please approve the new plans for the Raleigh Court Library. Respectfully submitted, June 16, 2014, Ben Bazak Comments of Jim Loesel before Roanoke City Council June 16, 2014 My name is Jim Loesel. I live at 2428 Guilford Avenue, which adjoins the INPUD Zone under discussion. I am a retired landscape architect and I designed the Dan Wright Trailhead on behalf of the Greater Raleigh Court Civic League. My wife and I are strong supporters of a new, well-designed library. In the comprehensive plan the entire 96 acre tract is designated as a Recreation-Open Space neighborhood. More than 80% is in woods or recreation facilities. According to the comprehensive plan, buildings in the INPUD must be compatible with the ROS neighborhood character. The area across Grandin Road is designated as a "traditional neighborhood", and it is characterized by wide, front-yard set-backs. I The existing library fits into the neighborhood. The setback is adequate. The building is low, and cloaked by many trees to help it blend in. i The proposed expansion, NOT SO MUCH. It intrudes so deeply into the Grandin Road Corridor that it appears to be blocking the road. Many trees would be cut. Heading south on Grandin, the library is a massive hulk nearly 24 feet high, in front of the much lower existing library. The existing view from the sidewalk is very open. The same perspective with the library addition, which is dominated by a 21-foot high building set very near the sidewalk. 1 V Looking south, the view is also very open and consistent with the two neighborhoods. 07 The same view with the proposed addition sketched in shows a huge wall, mere feet from the sidewalk, totally dominating the view, dwarfing any pedestrian. How does the architect try to justify placing the building here in total disregard of neighborhood design principles? In the rezoning request, he argues that the building's placement is mandated by the principle of "bringing it to the street". He says further that the plan mandates tall buildings that create a "feeling of enclosure." Finally, he claims that the building must be large to make it stand out from the high school ocated 200 feet behind it. Maybe "bring it to the street" makes sense "Downtown". ? A "feeling of enclosure" may belong "Downtown". f Also, buildings that are built to stand out against their larger neighbors. I However, these design principles do not apply in the two neighborhoods surrounding the Raleigh Court Branch library. no If If they did apply, then why did Council allow the high school to be built 250 feet from Grandin Road? It should have been built right next to the sidewalk to encourage foot traffic to the school. The stadium should not have been hidden, but built next to the Grandin Road to give that "sense of enclosure" that the plan allegedly mandates. No. The library should be located at the back of the site so it does not intrude into the Grandin Road viewshed, and designed to blend in with the two neighborhoods. Architect Richard Rife has ideas about to how this could be done. Before closing, I have a comment on concerns expressed by several of you at the May 5th meeting about the process of public involvement. I assure you that the development of the plans has been completely dominated by a "top-down" approach. Comments that do not conform to this top-down process are filtered out and disregarded. The role of the public has been relegated to "cheer leading." Thank you for the opportunity to comment. I would be happy to response to questions during Council's discussion. 6/15/204 Loesel:Library plan doesn't fit the neighborhood-Roanolre Times:Ca mica'Lary Loesel: Library plan doesn't fit the neighborhood Jim Loesel,Roanoke I Posted: Sunday,June 15, 2014 2:10 am If you find the Taubman Museum to be out of character with its surroundings downtown, you'll be similarly upset with the design of the proposed Raleigh Court Library expansion in Roanoke. Cleveland architects -b; µ Holzheimer Bolek& Meehan have designed a building LLL I that doesn't blend into the character of the Raleigh , e Court neighborhood. The architects are proposing a large addition in front Raleigh Court library of the existing library that would extend right to the property line a mere 5 feet from the sidewalk and 14 Some residents at the planning commission feet from Grandin Road. The architect says this meeting criticized the library addition, complies with a Comprehensive Plan requirement to saying it will be too close to Grandin Road 'bring it to the street." That is a total misreading of the Roanoke Comprehensive Plan, and tries to apply a design principle appropriate for a downtown location to a neighborhood that has deep front-yard setbacks. The result is a building that intrudes and interrupts the nice viewshed along Grandin Road. Thousands of motorists driving on Grandin will think they are on a collision course with the library until the road bends to the left in front of the bus stop. The architectural character of Raleigh Court results in part from the consistent setbacks on each block and the planting of many trees to create an ample street canopy. The placement of the proposed library expansion would be inconsistent with the setbacks along the road and would result in the cutting of trees in the front and side of the existing library, including the three largest red maples on the site. The trees along the road will also be cut down or sheared back because the crowns are wide and would bump into the facade of the proposed building. The Grandin Road visual corridor is very wide in the block between Guilford Avenue and Brandon Avenue. It features the wry open Shrine Hill Park and Patrick Henry High School and the Governor's School, which are set back more than 200 feet from the road. Instead of a feeling of openness, the looming building, more than 21 feet high and 150 feet long, is more likely to impart a feeling of claustrophobia for pedestrians walking on the sidewalk to the http://www.roanole.corwopinion/camientaryloesel-library-plan-doesn-t-fit-the-neighborhood/article_590ege6e-f334-11e3-8b94-001a4bcf8878.html?mode=print 1/2 6/15/204 Loesel:Library plan doesn't ft the neighborhood-Roanoke Times:Commentary library or on the way to the Murray Run Greenway. The architects claim that the building needs to be tall and close to the road to impart a`feeling of enclosure"along Grandin Road. This downtown design principle does not fit with the surrounding neighborhood. The architects are trying to graft an addition onto the front of the existing Raleigh Court library, which results in a design that wastes lots of space on the rather small site. There is much room on the side and in back of the existing library that is not used. Although very tall, the addition has only one level, and it does not blend well with the very low 1'60s era building. The sensible alternative is to bulldoze the existing building and build a completely new library that is set back from the street and sidewalk comparable to other institutional buildings along Grandin Road. This is an opportunity to use the limited space on the site more efficiently for the building and parking. It would also give an opportunity to integrate attractive landscaping, something sorely lacking in the current site plan. The interior of the building would be more efficient. This would be a building that we all could be proud of and would serve us well for decades. Jim Loesel is a retired landscape architect who lives near the Raleigh Court library. http://wew.roanoli acorNOpinion/comnentaryloesel-library-plan-doesrrt-fit-the-neighborhood/article_590e0e6e-(334-11e3-8b94-001a4bcf6878.htrnl?mode=print 2/2 .J I AA. 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'..#jt ;.:� 1 \� r. r 4 'R4 N} , y - i''tdh. am ra , <rt,4 er" - qt . ,'s; , j l . . y - ... . 1 1 r .. 4 s- r. / I rfi 4 6/13/2014 r/ ,.. ,/,, 0,..... 1 ki t.l di I y t M' �f r1w 5 6/13/2014 liril: _ 1 .1111P1111:1i. 4 liC / ., I p _ iIIf_ a�HGC l f L 1."Who ---FEE-= - ' r, - n ...� 0.iiitii_ ' ti ii t --..,,` . • I. iki, Iiili _ , 1 �'e';: ., 6 Comments on the Raleigh Court Branch Library Renovation Submitted by Jim Loesel May 10, 2014 A public meeting was held at the Raleigh Court Branch library on May 5 to comment on plans that had been drafted by the architects for the renovated and expanded library. These planning documents revised substantially the draft plan that had been presented on February 11, 2014, at the first public meeting at the library. At that time, I had been prepared to make comments and engage in a dialogue about the plans, but I had less than four minutes to make comments on the site plan, rendering, and floor plan. However,the format of a meeting did not allow for a discussion about the plans. Below are comments that ome of my concerns about the project. They are in outline form,but I hope they will encourage further dialogue. I have arranged them in sections and numbered individual points for easy reference. Please contact me if you have questions or would like to discuss these points. Building Location 1. Nearly all of the land on the east side of the section of Grandin Road between the intersection with Guilford Avenue and Brandon Avenue is City property. For people traveling by on Grandin Road the view is of open and park-like land. The terrain is hilly and filled with trees. This 96 acre tract includes Shrine Hill Park, featuring the Dan Wright trailhead to the Murray Run Greenway,tennis courts,youth playing fields, playground equipment, and outdoor basketball court; the buildings formerly part of the Raleigh Court Elementary School,partly used by Head Start;the Roanoke Valley Governor's School; Patrick Henry High School; and the Gibboney Campus of the Roanoke Technical Education Center. These buildings are set back far from the property line and oblique to Grandin Road--- more than 400 feet to the closest building of the Elementary School complex; more than 200 feet to the closest corner of the Governor's School; more than 250 feet to the closest corner of the Patrick Henry High School. The high school stadium is totally hidden. 2. The west side of this section of Grandin Road is residential, with wide setbacks from the street that varies between 80 and 100 feet. 3. The entire length of this traffic artery is characterized by setbacks to create a wide visual corridor. At the corner of Grandin Road and Brandon Avenue,the closest building to the road is a part of the Unitarian Church, which is set back 45 feet from the street. 4. The library building constructed in 1965 was set back 60 feet from the street but it only rose to 10 feet in height to remain unobtrusive within the Grandin Road viewshed. One of the additions built in 1982 came closer to the road, approximately 45 feet, but it was also low and a plain brick façade that made it relatively unobtrusive. 1 5. The traffic traveling northeast on Grandin Road bends to the left before it gets to the current library site. The low profile of the current library building,the 45- 60 foot setback, and the large screening trees successfully reduce the impact of the existing building on the open corridor. The existing library building is also constructed of red brick and blends well into the architecture of other educational facilities behind it and the residential homes on the other side of the road. 6. The proposed location of the library addition would intrude into the viewshed along Grandin Road. At key points it would even block the viewshed. As shown on the site plan,the largest of the proposed building additions is situated very close to Grandin Road. The proposed library building roof overhang would come to the property line, which is only three feet from the sidewalk. The site plan and building elevations show that the building wall would come within four feet of the sidewalk and 13 feet from the street. Since there is no on-street parking lane or bike lane along this part of Grandin Road, the traffic lane is next to the curb. 7. For people traveling on Grandin Road,the building is a large mass located very close to the road. There were no elevations of the proposed buildings shown at the May 5 meeting, but building elevations were part of the submission to the Roanoke Planning Commission An the same day. These documents show at a proposed library building would be y 21 feet high on the SW corner and 24 feet high on the NW corner of the building along the sidewalk. It would be approximately 1igfeet long parallel to the road and sidewalk. 8. The impact on pedestrians on the sidewalk would be even greater. The building would be within touching distance of people walking along the sidewalk and would rise mete thafi et directly above them. Since the primary entrance to the library addition would be facing Grandin Road, many library patrons who park in the library parking lot would be forced to walk along the side of the towering building to reach the front entrance. 9. The only rendering presented at the public meeting on May 5 was a frontal perspective. This perspective is one seen by few people---only the residents of the two houses across Grandin Road. 10. This library would be seen from all sides by tens of thousands of people. It would be seen from Grandin Road, from the proposed parking lot, from the sidewalk approaching the library in either direction, from the Patrick Henry High School building main entrance and parking lot entrance/exits. I have asked for drawings or renderings that would illustrate how the proposed building would look from these key points. Without realistic depictions of what the proposed library building would look like in the context of the neighborhood as seen from each of these very different perspectives, it is difficult for most people to imagine how much impact the proposed building will have on the neighborhood landscape. 2 Site Plan Even if the negative impacts of the front addition on the neighborhood were disregarded,there are many other serious defects to the site plan. This site plan presented to the public at the May 5 meeting is not as detailed as the site plan submitted to the Roanoke Planning Commission on the same day. It is also different from the site plans submitted earlier to the Planning Commission on April 4 and AprilI4. My comments below will pertain to the detailed version that appeared with the application to the Planning Commission dated May 5,unless otherwise noted. I have attached this site plan for reference. 1. The proposed parking lot has too few parking places, especially for library programs and community meetings. I have suggestions for a better parking lot design. Please see Attachment A for the footprint of a parking lot with increased parking. 2. The parking lot needs to be shifted towards the high school. This would allow for preservation of two large red maple trees (approx. 18"c.)that are located near Grandin Road, and which provide valuable screening for the site. The site plan shows three trees to be planted as replacements somewhat nearer the road, but it will take a decade until replacement trees grow to the size of the current trees. 3. It is important to retain the trees shown on the periphery of the site shown on the May 5 plan. These trees were planted as part of the design of Patrick Henry High School entrances/exits and parking lot screening and remain integral to the landscape design for the high school, as well as the Governor's School, Technical Education Center, and entrance to the Raleigh Court Elementary School site. 4. Trees on the periphery of the parking lot should be given room for root growth by constructing islands (or peninsulas) around the trees at the periphery of the parking lot. Please see Attachment A for illustration. 5. Create additional parking near the rear door. See Attachment A. The site plan shows this area is not utilized; parking spaces there would be the closest to any entrance. 6. The handicap parking spaces shown on the site plan are too far from any entrance. I suggest creating handicap parking spaces in the two spaces closest to the rear door in the additional parking. See Attachment A. 7. Eliminate the"rainbow" walk to the rear door shown on the current site plan. The existing walk should be retained since it is the most direct route from the parking lot to the rear door. 8. The traffic pattern for the book return requires three difficult turns---first a hard left turn across opposing traffic,then a hard right turn, and then another even harder right turn. 3 For many vehicles this would require backing up one or more times to make a turn that is tighter than the standard turning radius. 9. I propose replacing the book return drive through with a more efficient configuration. See Attachment A. This configuration would allow for a much wider turn into the return lane and a more gradual merge into the exit lane. 10. The proposed entrance/exit is too narrow. See Attachment A for a wider configuration that avoids the congestion at the narrow entrance/exit that currently plagues the users of the library. 11. The new configuration I am proposing would allow for the existing sidewalk to the rear door to be extended farther into the parking lot. This arrangement would protect pedestrians from drive-through traffic much better than the scheme proposed on the architect's site plan. See Attachment A. 12. The new configuration would also create a second island for green space near the library wall. See Attachment A. 13. The new configuration would allow the book drop off to be moved to a convenient location within the existing building and eliminate the need to construct an addition. This would save money and improve efficient use of space. 14. In my small group at the May 5 meeting it was said initially that the back door would not be open for regular use. The back door must be open during regular hours and not just used for"after hours" use. If teens from the schools on the campus are to be encouraged to use the library, they should have convenient access through the back door rather than walking around the building to enter through the front. 15. In my parking lot reconfiguration,the back door becomes the most convenient point of access for handicap library users. It would also be the most convenient access for deliveries or pick up. 16. The site plan shows an old redbud tree located between the mechanical room and the back of the property. This tree is partially dead and past maturity. It should be removed. The site plan also shows an ash tree close to the northeast corner of the existing library. The crown of this tree is conflicting with the crown development of two oak trees located on the periphery of the site. The form of this tree is unattractive. It should be removed. 17. Shade trees should be planted in the two islands located in the parking lot. These islands should be made wider to create more room for root development of trees. Trees in these islands would provide valuable shade in the parking lot and reduce pavement heating. 18. Medium sized trees should be planted in the island within the book return lane. This would be an opportunity to plant flowering trees, replacing the dogwood trees eliminated by the large addition along Grandin Road. 4 19. Medium sized trees should be planted in the second island that results from the reconfiguration of the return lane as shown in Attachment A. This would also be on opportunity to plant flowering trees to complement the trees to be planted in the book return island. 20. The commemorative tree in the front of the existing library should be replanted or another large tree planted in a prominent location and recognized with a plaque. 21. Two trees are shown in front of the courtyard entrance. The site plan depicts overlapping crowns. Only one tree should be planted there, preferably a flowering variety that would complement the trees selected for planning in the islands. 22. Three trees are shown adjacent to the glass curtain wall of the quiet reading room. As noted above,this would result in overlapping crowns. This is an opportunity to plant a specimen quality tree. The selected tree should have a shape that does not develop a crown that would touch the glass curtain wall or interfere with pedestrian or vehicular traffic. 23. It appears that all of the trees around the periphery of the site were planted at the same time and are approximately the same size. The site plan shows that trees on the north side of the site are much larger than the trees on the south side of the site. The same size symbol should be used on the site plan for all of these trees. The size of the tree symbol should approximate the diameter of the canopy in ten years. 24. The site plan shows three existing trees in the strip between the road and the sidewalk. These trees are much larger than they are depicted on the site plan. These trees already have crown development that extends over the sidewalk and would touch the wall of the proposed library addition. If the trees are pruned so they do not scrape against the building, they will lose their natural shape and appear chopped off. 25. One option to avoid the conflict between the trees and building is to move the library back from the street. I believe this option is preferred. The other option is to cut down the three trees and replace them with trees that have an upright growth shape so they will not bump against the building. If this latter option is chosen, a tree species that meets the space requirement is a flowering pear. Flowering pears have been planted along the street starting at the intersection of Brandon Avenue and Grandin Road and extending for many blocks toward Grandin Village. These trees form a spectacular white alley when they bloom in the spring and a red alley in the fall. If the section of Grandin Road between Guilford and Brandon is planted with flowering pears, it would extend the existing alley of spring and fall color. The positive impact on the Grandin Road viewshed would be significant. Moreover, a solid wall of trees would partially obscure the visual intrusion of the proposed library addition into the Grandin viewshed. During the leaf-off period in the winter the effectiveness of the trees to obscure the intruding building would be reduced, but there would still be some effect from the canopy of a row of trees with bare twigs. 5 26. The site plan does not show any plantings in the space between the library buildings and the row of trees along the exit from Patrick Henry HS to the northeast. This area is the logical location of water storage from storm water runoff from the 12,000 ft. square impervious roof area. I have commented earlier about the need for a goal of zero storm water runoff from this site to demonstrate that the City is taking the lead in reducing the volume and improving the quality of storm water runoff. Possible structures for storing storm water include construction of a drywell, underground cistern, lined pond, or reverse French drain. The site is extremely"tight,"and decisions about the use of an area for storm water retention should be done at this point of the site plan development. Most options will be precluded if not integrated into the design now. 27. If the area is not used for storm water retention it should be planted with species of flowering trees smaller than the existing oaks at the perimeter of the site. 28. The site plan shows no flagpoles. The library is a civic building and flag poles are appropriate. These should be located at this point in planning, with consideration of lighting at night. 29. The site plan shows no location for an electronic sign to display upcoming events. The site plan should locate this sign. The location should be complementary to, not competing with, the electronic sign for Patrick Henry HS. 30. The lights in the parking lot are inadequate to light the area behind the rear entrance and an additional pole should be located in this area. 31. The site plan shows a location for bike racks. The site is located on a planting area rather than on hard surface. The multiple trees shown in this area might conflict with a bike rack, depending on tree species selection. The bike racks were shown on the April 14 site plan as located on hard surface in front of the library,without competing vegetation. This would be a preferable location. 32. The site plan shows an area between the front of the library building and the sidewalk that appears to be pavers or some other hard material that is not asphalt or concrete. The material is not identified on the site plan. This area extends to the side of the building toward the parking lot. This would present an attractive contrast in material color and texture to the other hard surfaces. 33. However,this hardscape material, or some other material, should cover the area under the roof overhand of the new and old buildings. It will be difficult for any plantings or groundcover to thrive in the rain shadow created by overhanging roofs. This applies not only on the front and sides of the large addition, but also inside the courtyard, which has a six foot overhang of the old building. It is possible to install watering systems, but that is an added expense, increases operating costs for water, and involves added maintenance. A watering system using stored storm water is on option,but it should be incorporated in the design at this point. 6 34. The site plan should show a trash can location. It would make sense to locate this near the rear door, with an enclosure against the building Building Elevations No elevations of the building were presented at the public meeting on May 5. The May 5 application to the Planning Commission did contain elevations for the building, and my comments refer to issues with those drawings, unless otherwise noted. I have attached these elevations for easy reference. 1. The elevation of the addition adjacent to Grandin Road shows the total height of the building, but the measurements are not legible from the copy online. From the measurements for various parts of the building that are legible elsewhere, it is possible to determine through scaling that the height of the building varies from under 22 feet on the end nearest the entrance to the parking lot and over 24 feet on the end nearest the Brandon Avenue intersection. The height of the building varies because of the sloping terrain. The elevation uses the floor level as the base for elevations on all sides, but the ground slopes nearly three feet from one end of the building to the other. This will result in the building floor"dug into the ground" on the uphill side and more than two feet above ground on the downhill side. Note that existing terrace on the downhill side which is at floor level is elevated two feet above ground level. It is impossible to change the grade along the front of the building due to the street and sidewalk. I have noted in the first section of my comments that this height (as well as location)will have a negative impact from most perspectives. 2. The entrance is bland. It needs "pizzazz". During his presentation to the Greater Raleigh Court Civic League meeting in January, the architect made particular mention of the main entrance to Patrick Henry High School as an architectural feature that was attractive and drew the eye to the entrance. Something of similar interest should frame the main entrance to the branch library. 3. The five windows in the children's area facing Grandin Road should be eliminated or moved above eye level height. Pedestrians on the sidewalks will only be four feet from the windows and have unobstructed view of children playing inside. This is a safety issue. Moreover, from inside the children's area you get a close up view of Grandin Road traffic only 14 feet away and an even closer view of pedestrian traffic on the sidewalk. 4. The glass curtain wall facing Grandin Road makes the space inside dysfunctional. The floor plan shown at the May 5 meeting showed seating for four people along the curtain wall near the entrance. The people sitting next to the glass wall will face distraction of a constant stream of pedestrians passing by only a few feet away as they walk from the parking lot to the front entrance. Also,there will be the distraction of moving traffic on Grandin Road,which will be streaming by approximately 15 feet away. 7 5. The curtain wall windows that form two of the walls of the quiet reading room are expensive to build, expensive to heat and cool, and add no advantage over more modest windows. Moreover, people sitting in this reading area will face the same problems noted for people sitting next to the curtain wall of glass in the stacks. There will be constant distraction of traffic on Grandin Road and vehicles entering the parking lot. There will also be the distraction of library patrons on their way to the front entrance from the parking lot. 6. Although the site plan and the elevations do not identify a way to close off the courtyard from outside access,the plan included on page 31 of the April 14 submission to the Planning Commission identified a sliding gate. This moveable gate should be replaced with a solid wall. The courtyard should be sealed off from sights and sounds from the parking lot and road. A movable gate might be left open or opened through vandalism. A gate would not block the wind which is often would blow directly into the courtyard. I have heard an argument that a gate would allow the librarians at the circulation desk to view through the courtyard to monitor activities in the parking lot. However, less than 20% of the parking lot could be seen from the best of vantage points at the circulation desk, and even this limited view to the parking lot would be totally obscured by the trees which are located on the site plan between the courtyard and parking lot. Parking lot security should include surveillance cameras. 7. If my revision of the book-return traffic pattern is adopted, the small addition to be constructed for the book return is unnecessary. Substantial money could be saved or spent on more important items. 8. On the elevation of the facade facing Patrick Henry High School it shows a solid brick wall. This suggests that the louvered intake for the mechanical room and the tall narrow windows have been eliminated. These windows should be retained,but frosted, so natural light can enter inside the bathroom. It is an unnecessary expense to remove these existing openings and replace them with brick. These brick fill-ins always seem to stand out because it is impossible to match the brick exactly. 9. The elevations shows there is a doorway from the meeting room punched through the existing brick wall. People who use the meeting room will use the existing back entrance. It is unclear what function the redundant door would serve. There is also a potential security problem with a door that cannot be seen from the circulation desk. This problem can be avoided by not building the doorway. This is an unnecessary expense and the money can be saved or spent on more important items. 10. The elevations show that windows are punched into the existing brick wall along the side of the meeting room. Windows are not needed for meetings at night, and windows that look out on traffic entering and exiting the high school parking lot provide a distraction during daytime meetings. These windows face toward the southeast and have no overhang to shade the sun during the summertime; heating and cooling expenses would increase as a result. These windows are an unnecessary expense and the money can be 8 better spent. I have suggested moving the computer work room and audio visual center into this room, which would require no windows. See Appendix B. 11. The elevation drawing of the facade facing northeast(toward the intersection with Brandon) shows removal of the existing windows but then punching new windows into solid brick wall where the staff area is located. It removes the existing terrace and replaces it with a small addition. It also shows removing an existing handicap exit and building a new door(with step). These alterations show little improved functionality of this area. A lot of money would be spent making these marginal changes and this money could be spent better elsewhere. 12. The windows on the northeast side of the children's area provide an unimpressive view of the Brandon/Grandin intersection,but there is no pedestrian or vehicular traffic in the foreground to distract the children. It should be retained. 13. The LIBRARY lettering shown on the rendering is lost in the recessed area under the roof. This recessed area is better used for clerestory windows to provide light to the children's area. Letters identifying RALEIGH COURT LIBRARY would be far more visible if placed on a brick wall that replaces the windows that are dysfunctional. 14. The 1965-era building was capped with a stucco-like band on top of the brick. This band was continued in the 1982-era additions. The new additions to the existing buildings should continue this band as a means of joining the disparate building parts. If carried through on the additions, it would provide and architectural rationale for reducing the height of the addition. The height of the addition should be comparable to the existing old building (approximately 10 feet) or the later additions (approximately 14 feet). This would reduce construction costs and reduce somewhat the looming mass adjacent to the sidewalk and road. While I do not think this would make the additions acceptable, it might make it a little less objectionable. Renderings from key vantage points with the reduced height should be drawn up and made available for review by the public, planning commission, and city council so an evaluation can be made. Interior A floor plan was presented at the public meeting (Floor Plan 2015). No floor plan was included in the May 5 materials filed with the Planning Commission, but a floor plan was included in the April 4 and April 14 filings. The floor plan presented at the meeting differs significantly from the April 4 and April 14 plans, and provides much less information about dimensions of interior space. My comments will refer to the floor plan presented at the public meeting, unless otherwise noted. Unfortunately,this site plan is not available on line, but I have attached the April 14 version which is the only electronic version available to the public. 1. The area for adult stacks is too small and one stack even intrudes into the flow of people entering the front entrance. 9 2. It would be a better use of the limited space to push the stacks against the wall facing Grandin Road and set up seating against the glass wall facing the courtyard. As noted above, the seating along the sidewalk and Grandin Road is dysfunctional. If the seats were next to the courtyard,the view would be peaceful and pleasant. 3. A better alternative is to move the adult stack area into the larger area proposed for the children and moving the children into what is now the adult and reading room area. 4. The quiet room for reading periodicals and lounging in front of a fireplace has 18 foot glass curtain wall on two sides. This room will be hot in the summer and cold in the winter, and will substantially increase heating and cooling costs. It should be an objective of the renovation and new construction to reduce costs for utilities. The extensive use of glass will make this difficult if not impossible to achieve. 5. The view from the quiet reading room through the curtain wall windows will be dominated by pedestrian and vehicular traffic on the sidewalk and road, as mentioned earlier. 6. The fireplace is a"nice-to-do" feature,but the construction and operating costs should be funded through private donations rather than included in the public funding for the library construction. 7. The fireplace obstructs the view into the courtyard. It should be removed and replaced with a glass wall. This is the only attractive view of the outside from this room. 8. Inside the courtyard, the plantings in front of the teen room would need a watering system since the plantings are underneath a 6 foot overhang. 9. If the intention of the planting in front of the teen room is to screen activities inside the teen area from users of the courtyard, it would be better to retain the existing solid brick wall. Replacing this solid, weight bearing wall with a glass wall is very expensive. If the functionality of the glass wall is negated by plantings to reduce visibility, the spending is wasted. There are many better uses of money on this project. 10. The"floor" of the courtyard is not identified on Floorplan 2015, but in the plan included in the April 14 filing, the floor material is identified as tongue-and-groove treated wood. This is a possibility, but it would require excavation to allow for installation of wood above ground level. Drainage in this area will be a problem, which is not addressed at this point. Pavers are a more cost-effective material and do not require a change in grade. 11. The layout of the courtyard is not compatible with use for outdoor classes or programs. There is not enough open space left over after tables and chairs, plantings, and benches are in place. 12. The fireplace that faces the quiet reading room has a second face toward the courtyard. The plan shows a small grouping of chairs in front of the fireplace. The utility of the 10 proposed outdoor fireplace would be very limited. Devoting space to fireplace use in this small area is hard to justify. As noted above, the cost of construction and operation should be borne by private donations rather than public funds. 13. The teen area has a"nook"that protrudes into the courtyard. The plan shows that a large window is punched into the existing solid brick wall, but then obscured by plantings. As noted above,this appears wasteful. Moreover,this nook is totally hidden from view from the librarians at the circulation desk and becomes a security problem. 14. I have proposed using the "nook" space for book drop off. See Appendix B. 15. The teen area ceiling is too low. I have talked to supervisors of the teen area at the South County library, and they emphasized the utility of high ceilings in the teen area because of activities in the room. 16. I have proposed a rearrangement of space that moves the teen area to the area now used as the courtyard. See Appendix B. 17. Most activity in the teen area is not visible from the librarians at the circulation desk. This is a security concern that can be address better through the installation of security cameras. 18. I have proposed moving the meeting room into the area now shown for teens. See Appendix B. This space is wider and more easily separated from other parts of the library for after hour use. Entrance and exit for after hour use would be through the door which is punched through the existing brick wall. This exit could also be used for transporting materials dropped in the drive-through slot to a vehicle parked in the redesigned parking area identified in Appendix A. 19. The bathroom expansion design is inefficient for the space used. 20. The media production room, with glass walls, should not be located next to the café seating, or conversely, the café seating should not be located next to the media production booth. 21. The shows a vending area and a few seats nearby. This falls short of the café which the public is expecting. The seating should include tables at which people can work on laptops. One of the two round tables and chairs next to the doors leading into the courtyard partially obstruct traffic flow. 22. The design and location of the "café"does not encourage conversation, and it does not allow for television. The café area should be designed as a"non-quiet"zone 23. I have proposed creating a real café in another area. See Appendix B. This would allow for coffee and healthy food choices from a manned kitchen rather than a vending machine. It would also allow for outdoor seating on the existing terrace. The iron fence 11 should be replaced with a solid wall to provide security and separation from the distracting sights and sounds from the surrounding area. 24. Only one of the small meeting rooms can be observed from the librarian's circulation desk. The other two rooms pose a potential security problem. I have suggested moving the rooms to a location that can be monitored from the circulation desk location. See Appendix B. 25. The meeting room is too small. Although the floor plan shows a capacity of 72 people, it only holds that many people if 72 chairs are crowded together. This arrangement leaves no room for speakers or tables for display of materials or refreshments. A realistic capacity for arrangements for programs or community meetings is 30-35 people. 26. I have proposed moving the meeting room to a larger space now allocated for teens in the plan. See Appendix B. There would be an exit to the parking lot which would also be used for transporting books/materials to other libraries. 27. The office space for the librarian would be nice if space and money were unlimited but the utility of this space is questionable. The librarian should be at the circulation desk or in the work room. 28. The private toilet for the librarian and/or staff would be nice if space and money were unlimited but the utility of this space is questionable. The expanded public toilets should be good enough. 29. The break room for librarian and staff would be nice if space and money were unlimited, but that is not the reality. The public café should be designed to be attractive for a break for librarians and staff. 30. The children's area is luxurious,very large,with very high ceilings, and with a family toilet. The arrangement of the space places children's activities near the windows. The windows mainly afford a view of moving traffic and passing pedestrians, which would be a constant distraction. 31. I have suggested moving the children's area to the proposed adult area and moving the adult stacks and reading room to this larger area. See Appendix B. 32. The area shown on the floor plan for book return and after-hours lockers near the front door would be more convenient for most people, especially students coming from the high school, if relocated near the back door. See Appendix B. 33. The new materials display and adult stacks should be moved away from the glass wall and replaced with seating facing the courtyard. Café seating would be appropriate for this space to better utilize the view of the courtyard, which is now lost on the stack display. 12 34. The librarian and staff at the circulation desk do not have an unobstructed view of most activity areas of the library, including: a. Children's area b. Teen area c. Media studio d. Study rooms(2) e. Meeting room f. Audio/visual stacks g. Computer work tables/stations h. Adult stacks i. Reading room j. Parts of the cafe This represents a security problem that is best addressed through redesign of the facilities rather than security cameras and/or added security staff. Conclusions 1. The interior space is inefficient and wasteful. In earlier comments I had emphasized that the design should not be extravagant in the use of empty space. There is much empty space but also much crowded space in this design. I have attempted to arrange space more efficiently, but there are inherent limitations in utilizing the existing building as the starting point for the library. 2. The plans for the proposed Raleigh Court library would result in building a facility that would intrude into the visual corridor of this traffic artery, and not fit with existing buildings on the INPUD site or the neighborhood. 3. The attempt to graft two mini additions, a modest bridge addition, and a large addition to the existing buildings constructed in the 1960s and additions in 1980s is unsuccessful. It has resulted in an inefficient interior use of space and an inefficient use of the existing site space. 4. I believe that continuing to tinker with minor changes to a design that is inherently deficient is an unjustifiable use of public time and money. It would make more sense to rethink the project design. 5. The existing building should be cleared from the site and a new design developed for a facility. This would result in a library that utilizes the site more effectively, relates better to the other buildings on the INPUD tract, fits into the Grandin Road visual corridor, arranges interior space more efficiently, reduces operating costs, reduces environmental impacts, and increases librarians' ability to safely manage the facility. This will result in a library that inspires civic pride and serves the community for the foreseeable future. 13 _ F -- - --- 1 GI iii‘ i ! I , 1 r.' 1 - - •. ,- GeRN1BLt RI.VeNEVI _ 1 fir. / ! - 1 - X11X2 X3 X4iX6, X.6 roM .-zzi iyi ■ A v ♦ ---_ I I. 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XL IX.B 'X.A pµMAN11_.— Nina ^_ 44%) I vuln anmr —1— -- _ -- ELEVATIIX. > III .� — °^i lw -74.-...1 , 1 I-1 _IIIIIII I I I � A3.0' _ _ I. i IIIIIII'IC'— _�'� ti I _ ni a 0 . 1 , L3 P Ij t 46 r411, I ask a o -e ,e : CITY OF ROANOKE OFFICE OF THE CITY CLERK } 215 Church Avenue, S.W, Suite 456 ‘,; ' r Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerks roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39977-061614 amending and reordaining Section 11.5-3, Stormwater utility fee, Section 11.5-7. Stormwater utility fee credits, and Section 11.5-10. Definitions, of Chapter 11.5, Stormwater Utility, of the Code of the City of Roanoke (1979), as amended, such amendments and additions to provide for (a) technical amendments that result from the repealing of Chapter 11.4, Stormwater Management, of the Code of the City of Roanoke, and the enactment of a new Chapter 11.6, Stormwater Management, and (b) one technical amendment to provide that changes in the amount of the stormwater fees shall be adopted by ordinance, effective July 1, 2014. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014, and is in full force and effect upon July 1, 2014. Sinc ely, Stephanie M. Moon Rey , M City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 2014. No. 39977-061614. AN ORDINANCE amending and reordaining Section 11.5-3, Stormwater utility fee, Section 11.5-7. Stonnwater utility fee credits, and Section 11.5-10. Definitions, of Chapter 11.5, Stonnwater Utility, of the Code of the City of Roanoke (1979), as amended, such amendments and additions to provide for (a) technical amendments that result from the repealing of Chapter 11.4, Stonnwater Management, of the Code of the City of Roanoke, and the enactment of a new Chapter 11.6, Stonnwater Management, and (b) one technical amendment to provide that changes in the amount of the stonnwater fees shall be adopted by ordinance; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Section 11.5-3, Stormwater utility fee, Section 11.5-7. Stonnwater utility fee credits, and Section 11.5-10. Definitions, of Chapter 11.5, Stonnwater Utility, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: * * * Sec. 11.5-3. Stormwater utility fee. * * * (b) The monthly utility fee rate for each billing unit as defined in section 11.5- 10 shall be set by city council by separate resolution ordinance or with the adoption of the city budget. Each improved parcel in the city shall be charged in accordance with section 11.5-6 * * * Sec. 11.5-7. Stormwater utility fee credits. Section 15.2-2114.B, Code of Virginia, as amended, recognizes that a continued investment in an on-site stonnwater management facility results in a reduced impact on the public stonnwater management system. The city manager is authorized to adopt policies, procedures, and manuals necessary to implement, administer, and enforce this section. (a) Credit eligibility. Only on-site stormwater management facilities meeting the following criteria are eligible for a credit against the stormwater utility fee: * * * (5) The facility must have met the criteria in existence at the time of construction in at least one (1) of the following sections of the City CedeRegulations, or their predecessor sections of the City Code as noted, if applicable: (i) Section 11.1 169VAC25-870-96, Virginia Administrative Code, as amended„ Water quality; or the applicable predecessor section of City Code, including Section 11.4-16; or (ii) Both section 11.1 179VAC25-870-97, Virginia Administrative Code, as amended, Stream channel erosion, and section 11.1 189VAC25-870-98, Virginia Administrative Code, as amended, Flooding..-; or both applicable predecessor sections of City Code related to stream channel erosion and flooding, including Section 11.4-17 (stream channel erosion) and Section 11.4-18 (flooding). (b) Credit amounts. (3) Credits for on-site stormwater management facilities are as follows if the facility was required under the provisions of chapter 11.46, Stormwater managementManagement, of the City Code: (i) A ten percent credit is allowed if the facility, or facilities, provide water quality benefits in accordance with 9VAC25- 870-96, Virginia Administrative Code, as amendedsection 11.^_-,--16 o=the City Code. 2 (ii) A ten percent credit is allowed if the facility, or facilities, provide both stream channel erosion control benefits in accordance with 9VAC25-870-97, Virginia Administrative Code, as amended, .:- and flood control benefits in accordance with 9VAC25-870-98, Virginia Administrative Code, as amendedcection 11.1 1 S of the City C de. * * * Sec. 11.5-10. Definitions. Words and terms used in this chapter, and which are defined in section 11.6-101 11.1 30 of the City Code and in 9VAC25-870-10, Virginia Administrative Code, as amended, shall have the meaning ascribed to such words and terms as set forth in section 11.6-101 11.1 30 of the City Code, and in 9VAC25-870-10, Virginia Administrative Code, as amended, except as provided below, or the context clearly indicates otherwise. Where a definition in the Regulations differs from a definition set forth below or in section 11.6-101 of the City Code, the definition set forth below or in section 11.6-101 of the City Code shall supersede the definition in the Regulations. The following words and terms shall have the following meaning: (a) Billing unit means 500 square feet of impervious surface. (b) Discharge means to dispose, deposit, spill, pour, inject, dump, pump, leak, or place by any means, or that which is disposed, deposited, spilled, poured, injected, dumped, pumped, leaked, or placed by any means. (c) (b) Impervious surface means any area improved, graded, and/or surfaced with impervious material or resulting in impervious conditions. An impervious material or condition is present when the natural infiltration of water into the soil is significantly impeded or prevented. An impervious surface includes that portion of the land surface covered by an elevated structure, such as a bridge or deck, regardless of whether the land surface itself remains pervious or impervious. (d) (c) Improved parcel means any parcel regardless of zoning district, zoning classification, or land use that has 250 or more square feet of impervious surface. (e) Inspection means an on-site review of a project's compliance with the permit, the city's stonmwater management program, and any applicable design criteria, or an on-site review to obtain information or conduct surveys or investigations necessary in the enforcement of this chapter. 3 (f) Maintenance agreement or facility maintenance agreement means a legally recorded document that acts as a property deed restriction, and which provides for long-term maintenance of stonnwater management practices. (g) Owner or landowner means the owner or owners of the freehold of the premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. (h) Regulations means the Virginia Stonnwater Management Program (VSMP) Permit Regulations, 9VAC25-870-10, et seq., as amended. (i) Storm sewer system or storm drainage system means all facilities, conveyances, structures, and other items located within the City of Roanoke and owned and/or operated by the City of Roanoke which are designed or used for collecting, storing, or conveying stonnwater, including, but not limited to, roads, streets, catch basins, drop inlets, curbs, gutters, ditches, pipes, lakes, ponds, manmade channels, storm drains, outfalls, retention, detention, and infiltration basins, and other facilities. (j)(d) Unimproved parcel means any parcel regardless of zoning district, zoning classification, or land use that has less than 250 square feet of impervious surface. * * * 2. This Ordinance shall be in full force and effect on and after July 1, 2014. 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 6411„.. City Clerk. 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Amendment of Stormwater Utility, Chapter 11.5, of the Code of the City of Roanoke (1979) Background: City Council adopted an ordinance establishing a Stormwater Utility on November 18, 2013 which added Chapter 1 1 .5 Stormwater Utility to the Code of the City of Roanoke (1979), as amended. Subsequent action by City Council on May 19, 2014, adopted an ordinance to repeal Chapter 11 .4 Stormwater Management of the Code of the City of Roanoke and adopted new Chapter 11 .6, Stormwater Management of the Code of the City of Roanoke. Considerations: The proposed amendments to the Stormwater Utility code provide for technical amendments that resulted from the repealing of Chapter 11 .4, Stormwater Management, of the Code of the City of Roanoke, and the enactment of a new Chapter 11 .6 Stormwater Management. The changes are related to several terms used in Chapter 11 .5, Stormwater Utility that is now defined in Chapter 11 .6, Stormwater Management, or in the regulations for Stormwater Management in the Virginia Administrative Code. Some terms that are used in Chapter 11 .5, Stormwater Utility, are not defined in either Chapter 11 .6, Stormwater Management, or in the regulations for Stormwater Management in the Virginia Administrative Code, and those terms have been added with their full definition to Section 11 .5-10. As a part of the FY 2014-2015 budget process, City Council adopted the fee for the Stormwater Utility by ordinance. The current Stormwater utility code provides that changes in the amount of Stormwater fees shall be set by resolution or adopted with the City budget. A technical amendment is needed to provide that changes in the amount of the Stormwater fees shall be adopted by ordinance, as well as by adoption with the City budget. Recommended Action: It is recommended that Council adopt the attached, proposed code amendment to amend Chapter 11 .5, Stormwater Utility, of the Code of the City of Roanoke (1979), as amended, effective July 1 , 2014 Chris •pher P. Morrill City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times __ __.. . _. -_ + CITY OF ROANOKE, ENGINEERING 215 CHURCH 350 AVE ROANOKE VA 24011 NOTICE OF PUBLIC provide foer(a)Ite hni al REFERENCE : 80022630 HEARING ONTHE amendments that result from the repealing of 13625884 Public Hearing - Sto AMENDMENT OF THE Manageme t,of theC de ,SJOAMWWATER of the City of Roanoke,and �MIILTTiFCODE the enactment of a new State of Virginia Chapter nagement,and(b)one to City of Roanoke 'The Coupon of the City of technical rovide that changes to the Roanoke will hold a public amount of the stormwater hearing on Monday,June fees shall be adopted by 16,2014,at 7:00 p.m.,or ordinance. I, (the undersigned) an authorized representative as soon thereafter as the of the Times-World Corporation, which corporation Council C be the A copy of the full ordinance, p p Council Chamber, Room which would amend is publisher of the Roanoke Times, a daily Municipal Noel ngTay15 Stormwater Utility,Chapter newspaper published in Roanoke, in the State of Church Avenue, S.W., of R h Roanoke d(1979), is p Roanoke, Virginia, to available for review In the Virginia, do certify that the annexed notice was crdisider ama Office of the City Clerk, published in said newspapers on the following stormwater utility code M nicipa B Noel C.uilding,Taylor to the provisions Church Avenue, S.W., dates : of Section 15.2-2114,Code Roanoke,Virginia. A copy of Virginia (1950), as of the above ordinance as amended. The proposed well as other information on amendments to the the stormwater utility may be viewed at the City's w e b s i t e at www.roanokeva.gov(see the link on the left side for stormwater utility City/County of Roanoke, Coiiuttonwealth/State of Information). Vir 44a. Sworn and subscribed before me this All parties and interested persons may appear on the play of JUNE 2014 . Witness my hand and above date and be heard on Off vial seal . this matter. If you are a person with a disability who /-C- needs accommodations for // _ this hearing,please contact Y ! //4 Notary Public the City Clerk's Office at // `� 4 I . ,lLl (540)853-2541, before (noon on the Thursday before the date of the hearing listed above. , ttt iiiiiiiiii MCENA f7� 23rd day of May,2014.this! vv i P".•• c- Pig Stephanie M. Moon 2P.•' NOTARY 7�re City Reynolds, PUBLISHED ON: 06/02 06/09 jJ PUBUC '.� y REG. #332964 * I(13625fJ84) MY COMMISSION S C '. re t , : Q� 1;,......31, 15.••TOTAL COST: 621 . 60 "'i � "'if) FILED ON: 06/12/14 + Authorized (/yy r e r Signature : ��WMK , Billing Services Representative Or NOTICE OF PUBLIC HEARING ON THE AMENDMENT OF THE STORMWATER UTILITY CODE The Council of the City of Roanoke will hold a public hearing on Monday, June 16, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, Room 450, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider a proposed ordinance amending the stormwater utility code pursuant to the provisions of Section 15.2-2114, Code of Virginia (1950), as amended. The proposed amendments to the stormwater utility code provide for (a) technical amendments that result from the repealing of Chapter 11.4, Stormwater Management, of the Code of the City of Roanoke, and the enactment of a new Chapter 11.6, Stormwater Management, and (b) one technical amendment to provide that changes in the amount of the stormwater fees shall be adopted by ordinance. A copy of the full ordinance, which would amend Stormwater Utility, Chapter 11.5, of the Code of the City of Roanoke (1979), is available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. A copy of the above ordinance as well as other information on the stormwater utility may be viewed at the City's website at www.roanokeva.gov (see the link on the left side for stormwater utility information). All parties and interested persons may appear on the above date and be heard on this matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 23rdlay of May, 2014. Stephanie M. Moon Reynolds, CMC City Clerk 1 Note to Publisher: Please publish twice in The Roanoke Times, Legal Notices, once on Monday, June 2, 2014, and once on Monday, June 9, 2014. Please send bill to: Please send affidavit of publication to: City Engineering Division Stephanie M. Moon Reynolds 350 Noel C. Taylor Municipal Building City Clerk's Office 215 Church Avenue, S.W. 456 Noel C. Taylor Municipal Building Roanoke, VA 24011 215 Church Avenue, S.W. (540) 853-2731 Roanoke, VA 24011 (540) 853-2541 2 C/A /v. 11/ CIRCUIT COURT • Received & Filed :44 ant CITY OF ROANOKE JUN` ' 201 ct '"� OFFICE OF THE CITY CLERK By/a Deputy \ t "�'J r 215 Church Avenue, S. WV.,Suite 456 a I OF OAw • E •R(iITaw" Roanoke, Virginia 24011-1536 'telephone: (540)853-2541 Fax: (540)853-1145 SFEPIt:\NIE M.MOON REYNOLDS,�I SIC 4:mail: clerk ni roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk The Honorable Brenda S. Hamilton Clerk of Circuit Court Roanoke, Virginia Dear Ms. Hamilton: I am enclosing a certified true copy of Resolution No. 39978-061614 authorizing the issuance of not to exceed twenty three million dollars ($23,000,000) principal amount of general obligations of the City of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public Improvement projects (including related design and architectural and engineering services); and the acquisition and installation of various capital equipment projects fixing the form, denomination and certain other details of such bonds; providing for the sale of such bonds, together with other General Obligation Public Improvement Bonds of the city; authorizing the preparation of a Preliminary Official Statement and an Official Statement relating to such bonds and the distribution thereof and the execution of a certificate relating to such official statement; authorizing the execution and delivery of a continuing disclosure certificate relating to such bonds; authorizing and providing for the issuance and sale of a like principal amount of General Obligation Public Improvement Bond anticipation notes in anticipation of the issuance and sale of such bonds; delegating to the City Manager and the Director of Finance certain powers with respect to the sale and determination of the details of such bonds and notes; and otherwise providing with respect to the issuance, sale and delivery of such bonds and notes. Pursuant to Section 12 of Resolution No. 39978-061614, I am hereby directed to file a copy of this Resolution, certifying it to be a true copy hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950 as amended. The Honorable Brenda S. Hamilton June 17, 2014 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 2014. Sincerely, r,. o� Stephanie M. Moon nold MC City Clerk Enclosure pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP, One Chase Manhattan Plaza, 42nd Floor, New York, New York 10005-1401 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Acting Director of Finance Mike Shockley, Acting Director, Management and Budget kofit irr IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. • No. 39978-061614. A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED TWENTY- THREE MILLION DOLLARS ($23,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF SUCH CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT, EXTENSION, ENLARGEMENT AND EQUIPPING OF VARIOUS PUBLIC IMPROVEMENT PROJECTS OF AND FOR SUCH CITY (INCLUDING RELATED DESIGN AND ARCHITECTURAL AND ENGINEERING SERVICES) AND THE ACQUISITION AND INSTALLATION OF VARIOUS CAPITAL EQUIPMENT PROJECTS OF AND FOR THE CITY; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS, TOGETHER WITH OTHER GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE CITY; AUTHORIZING THE PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING TO SUCH BONDS AND THE DISTRIBUTION THEREOF AND THE EXECUTION OF A CERTIFICATE RELATING TO SUCH OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE RELATING TO SUCH BONDS; AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS; DELEGATING TO THE CITY MANAGER AND THE DIRECTOR OF FINANCE CERTAIN POWERS WITH RESPECT TO THE SALE AND DETERMINATION OF THE DETAILS OF SUCH BONDS AND NOTES; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS AND NOTES WHEREAS, in the judgment of the Council (the "Council") of the City of Roanoke, Virginia (the "City"), it is desirable (i) to authorize the City to contract a debt and to authorize the issuance of not to exceed $23,000,000 principal amount of general obligations of the City, in the form of General Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services) and the acquisition and installation of various capital equipment projects of and for the City, (ii) to authorize the issuance of a like principal amount of General Obligation Public Improvement Bond Anticipation Notes in anticipation of the issuance of such Bonds and (iii) to authorize the 2339891.1 038122 RSIND sale of such Bonds, together with other previously authorized general obligation public improvement bonds of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991"), for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services) and the acquisition and installation of various capital equipment projects of and for the City, set forth in Section 7, the City is authorized to contract a debt and to issue not to exceed $23,000,000 principal amount of general obligation bonds of the City to be designated and known as the "City of Roanoke, Virginia, General Obligation Public Improvement Bonds" (referred to herein as the "Bonds"). (b) The Bonds shall be issued and sold in their entirety at one time, or from time to time in part in series, as shall be determined by the Director of Finance. There shall be added to the designation of the Bonds a series designation determined by the Director of Finance. The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple thereof. The Bonds of a given series shall be numbered from No. R-I upwards in order of issuance. The Bonds shall bear interest from their date payable on such date and semiannually thereafter as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof The Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate principal amount specified in Section 1(a)); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. (c) The Bonds (or portions thereof in installments of$5,000) shall be subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of$5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices (expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. (d) (i) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that - 2 - 23398911 038122 RSIND such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest thereon shall cease to accrue from and after the date so specified for the redemption thereof. (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds are in book-entry only form, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, the Council shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 1 (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk. (b) The Director of Finance is hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the "Registrar and Paying Agent"). (c) The Director of Finance shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until - 3 - 2339891.1 038122 RSIND the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a date other than the first day of a calendar month or the dates on which interest is payable on such series are other than the first days of calendar months, the provisions of this Section 3(c) with regard to the authentication of such Bonds and of Section 9 with regard to the form of such Bonds shall be modified as the Director of Finance shall determine to be necessary or appropriate. (d) The execution and authentication of the Bonds in the manner set forth above is adopted as a due and sufficient authentication of the Bonds. SECTION 4. (a) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. The principal of the Bonds shall be payable upon presentation and surrender hereof at the office of the Registrar and Paying Agent. Interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 4; provided, however, that so long as the Bonds are in book-entry form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. (d) Any Bond may be exchanged at the office of the Registrar and Paying Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. - 4 - 23398911 038122 RSIND (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the registered owner of such Bond in person or by the duly authorized attorney for such registered owner, upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by the duly authorized attorney for such registered owner, in form satisfactory to the Registrar and Paying Agent. (f) All transfers or exchanges pursuant to this Section 4 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent for such series of Bonds shall require the payment by the registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4 shall be cancelled. (g) (i) The Bonds shall be issued in full book-entry form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of$5,000 or any whole multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the Registrar and Paying Agent to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed; no liability shall attach to the City or any officer or agent thereof(including any paying agent for the Bonds) by reason of such numbers or any use made thereof(including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau - 5 - 23398911 038122 RSIND charge for the assignment of such numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds. (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer, to the effect that such copy is a true and complete copy (except for letterhead and date) of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 6. To the extent it shall be contemplated at the time of their issuance that the interest on any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the City covenants and agrees that it shall comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986, as amended, and the applicable Treasury Regulations promulgated under such Sections 103 and 141-150 so long as any such Bonds are outstanding. SECTION 7. The net proceeds of the sale of the Bonds authorized for issuance in the principal amount of not to exceed $23,000,000 in Section 1(a) hereof (after taking into account costs of issuance, underwriting compensation and original issue discount) shall be applied to the payment of the cost of the following public improvement projects of and for the City in substantially the following respective amounts: Purpose Amount Public Schools $5,000,000 Public Libraries 3,093,000 Parks and Recreation 1,000,000 Bridge Renovation Projects 3,800,000 Stormwater Management Projects 1,120,000 Civic Center Improvements 1,000,000 Curbs, Gutter and Sidewalk Improvements 1,000,000 Rail Passenger Infrastructure Improvements 3,000,000 Broadband Improvement Project 2,000,000 Fire Facility Improvement Project 750,000 911 Center 250,000 Total $22,013,000 If any project set forth above shall require less than the entire respective amount so set forth, the difference may be applied to any of the other projects so set forth. SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on such date or dates and at such price or prices as shall be determined by the City Manager and the Director of Finance. (b) If the Bonds are sold at competitive sale, the Director of Finance is hereby authorized to prepare and distribute, or to cause to be prepared and distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and an Official Notice of Sale - 6 - 2339891.1 038122 RS IND relating to the Bonds. In preparing the Official Notice of Sale relating to the Bonds, the Director of Finance is hereby authorized to provide that bids for the purchase of the Bonds may be received by electronic bidding. (c) If the Bonds are sold at competitive sale, the City Manager and the Director of Finance, without further action by the Council, (i) are hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are hereby further authorized to receive bids for the purchase of the Bonds of each series and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to the City;provided, however, in no event shall the true interest cost to the City with respect to the Bonds of any series exceed six percent (6.00%). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as specified in the bid accepted by them in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%). (d) If the Bonds are sold at negotiated sale, the City Manager and the Director of Finance, without further action of the Council, (i) are hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are hereby authorized to select the underwriters of the Bonds (the "Underwriters") and to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the City Manager and the Director of Finance; provided, however, in no event shall the true interest rate for the Bonds of any series exceed six percent (6.00%). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%). Either or both of the City Manager and the Director of Finance are authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds by the City to the Underwriters. (e) The Mayor is hereby authorized and directed to execute and deliver to the purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially the form of the Preliminary Official Statement relating to the Bonds, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Mayor, based on the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the - 7 - 2339891.1 038122 RSIND Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement". (f) The City Manager and the Director of Finance are hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City Manager and the Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. (g) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 9. The Bonds, the certificate of authentication of the Registrar and Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A attached hereto. SECTION 10. General obligation public improvement bond anticipation notes (the "Notes") are authorized for issuance and sale by the City Manager and the Director of Finance in anticipation of the issuance of the general obligation bonds authorized for issuance herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on such other terms and conditions as shall be determined by the City Manager and the Director of Finance. The City Manager and the Director of Finance (i) are hereby authorized to determine the dated date of the Notes of each series, the dates the Notes of each series shall mature, the dates on which interest on the Notes shall be payable, the aggregate principal amount of the Notes of each series and the principal amount of the Notes of each series maturing in each year and (ii) are hereby further authorized to receive bids for the purchase of the Notes of each series if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at negotiated sale and, without further action of the Council, to accept the bid or proposal offering to purchase the Notes of each series at the lowest true interest cost to the City; provided, however, in no event shall the true interest cost to the City with respect to the Notes of any series exceed six percent (6.00%). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Notes of each maturity of each series as specified in the bid or proposal accepted by them in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Notes upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00%). If such Notes are offered for competitive sale, a Detailed Notice of Sale or Summary Notice of Sale shall be prepared, published and distributed in accordance with the requirements of Section 8. If such Notes are publicly offered, there may also be prepared and distributed a Preliminary Official Statement and a final Official Statement relating to such Notes - 8 - 2339891.1038122 RSIND in such form as shall be approved by the Director of Finance. The issuance and details of such Notes shall be governed by the provisions of Section 15.2-2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950, as amended. The provisions of Sections 2 and 6 shall apply to such Notes to the same extent the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent such Notes are not paid from the proceeds of the Bonds or from any other available funds. Bonds in anticipation of which such Notes are issued pursuant to this Section 10 may be issued and sold in accordance with the provisions of this Resolution at any time within five (5) years of the date of issuance of the first Notes issued in anticipation of such Bonds. SECTION 11. The Council hereby authorizes the City to make expenditures for the purpose for which the Bonds are to be issued in advance of the issuance and receipt of the proceeds of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The adoption of this Resolution shall be considered an "official intent" within the meaning of Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. SECTION 12. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950 as amended. SECTION 13. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. ATTEST: City Clem - 9 - 2339891.1 038122 RSIND EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES REGISTERED REGISTERED No. R-_ $ MATURITY INTEREST DATE: RATE: DATE OF BOND: CUSIP NO.: REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: DOLLARS THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book-entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty (360) day A-1 2339891 I 038122 RSIND year comprised of twelve (12) thirty (30) day months. The principal of this Bond is payable upon presentation and surrender hereof, at the office of , as the Registrar and Paying Agent, in the City of , . Principal of and interest on this Bond are payable in any coin or currency of the United States of America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of an issue of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, which is issued for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services) and the acquisition and installation of various capital equipment projects of and for the City, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one (or portions thereof in installments of$5,000) maturing on and after 1, 20_ are subject to redemption at the option of the City prior to their stated maturities, on or after 1, 20 , in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed, together with the interest accrued thereon to the date fixed for the redemption thereof. The Bonds of the issue of which this Bond is one maturing on are subject to mandatory sinking fund redemption on and on _ of each year thereafter and to payment at maturity on in the principal amounts in each year set forth below, in the case of redemption with the particular Bond or Bonds maturing on or portions thereof to be redeemed to be selected by lot, upon payment of the principal amount of the Bonds maturing on to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on which have been purchased and A-2 2339891.1 038122 RSIND cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of$5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of such Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same issue, interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney for such Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, issue, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. A-3 2339891.1 038122 RSIND The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Council of the City shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. It is certified, recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist, have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated the date first above written. CITY OF ROANOKE, VIRGINIA [SEAL] Mayor Attest: City Clerk CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. REGIONS BANK, as Registrar and Paying Agent By: Authorized Signatory Date of Authentication: A-4 2339891.1 038122 RSIND ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner) by a member firm of The New York Stock NOTICE: The signature above must Exchange, Inc. or a commercial bank or trust correspond with the name of the Registered company. Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-5 2339891.1 038122 RSMD /77 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 2014. No. 39979-061614. AN ORDINANCE to appropriate funding to be provided by the issuance of general obligation Bonds to the Civic Center Building Upgrades, Broadband Infrastructure, City-wide Curb/Gutter/Sidewalk FY15, Passenger Rail Infrastructure, Franklin Road over Norfolk Southern Rail Way - Bridge Replacement, Raleigh Court Library Renovations, Parks & Rec Master Plan - Phase II, Neighborhood Storm Drains, Fire Facility Renovation Master Plan, E911 Center, and Round Hill Expansion — Phase I projects, and to reverse advance appropriation of 2014 Bond funds from the Broadband Infrastructure account, amending and reordaining certain sections of the 2014-2015 Civic Facilities, Capital Projects, Department of Technology, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Civic Facilities, Capital Projects, Department of Technology, and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: Civic Facilities Fund Appropriations Appropriated from 2015 Bond Funds 05-550-8631-9373 $ 1,000,000 Civic Center Upgrades 05-550-9507-9340 ( 1,000,000 ) Capital Projects Fund Appropriations Appropriated from 2014 Bond Funds 08-310-9692-9360 ( 1,000,000 ) Appropriated from 2015 Bond Funds 08-310-9692-9373 2,000,000 Broadband Infrastructure 08-530-9535-9346 1,000,000 Broadband Infrastructure 08-530-9536-9346 ( 2,000,000 ) Appropriated from 2015 Bond Funds 08-530-9605-9373 1,000,000 Curb, Gutter, Sidewalk FY15 08-530-9536-9370 ( 1,000,000 ) Appropriated from 2015 Bond Funds 08-530-9653-9373 3,000,000 Passenger Rail Infrastructure 08-530-9536-9362 ( 3,000,000 ) Appropriated from 2015 Bond Funds 08-530-9965-9373 $ 3,800,000 Franklin Rd over NSRW — Bridge 08-530-9536-9342 ( 3,800,000 ) Replacement Appropriated from 2015 Bond Funds 08-530-9621-9373 3,093,000 Raleigh Court Library Renovations 08-530-9536-9371 ( 3,093,000 ) Appropriated from 2014 Bond Funds 08-620-9770-9373 1,000,000 Parks & Rec Master Plan - Phase II 08-530-9536-9344 ( 1,000,000 ) Appropriated from 2015 Bond Funds 08-530-9734-9373 1,120,000 Neighborhood Storm Drain Projects 08-530-9536-9337 ( 1,120,000 ) Appropriated from 2015 Bond Funds 08-530-9629-9373 750,000 Roanoke Police Academy Expansion 08-530-9535-9345 ( 750,000 ) Department of Technology Fund Appropriations Appropriated from 2015 Bond Funds 13-430-9646-9373 250,000 E911 Center 13-430-9639-9372 ( 250,000 ) School Capital Projects Fund Appropriations Appropriated from 2015 Bond Funds 31-065-6036-9373 1,500,000 Virginia Heights Improvements 31-060-9507-9366 ( 1,500,000 ) Appropriated from 2015 Bond Funds 31-065-6037-9373 3,425,000 Round Hill Exp — Phase I 31-060-9507-9367 ( 3,425,000 ) Appropriated from 2015 Bond Funds 31-065-6042-9373 75,000 Westside Water Control 31-060-9507-9373 ( 75,000 ) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: A4Ctet AHI )1)1 nten tAkicL/ City CIe7R. area CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 16, 2014 Subject: Authorization of FY 2015 Bond Issuance and Appropriation of Funds for Capital Projects Background: On May 12, 2014, City Council approved the Capital Improvement Program (CIP) Update for FY 201 5-2019. The CIP included planned bond issuance in FY 2015 in the amount of $22,013,000 for the following projects: • School Facility Maintenance and Improvements - $5,000,000 Funding provides for HVAC system improvements, construction of classrooms and gymnasiums or multi-purpose rooms, and various other school improvements. • Bridge Renovation - $3,800,000 Funding provides for identified bridge renovation projects. • Library Master Plan - $3,093,000 Funding provides for Raleigh Court branch renovation, as well as planning and design work for the Williamson Road branch. • Parks and Recreation Master Plan - $1 ,000,000 Funding provides for priority Parks and Recreation Master Plan projects. • Civic Center Improvements - $1 ,000,000 Funding provides for prioritized capital improvements within the Civic Center complex. • Storm Drain System Improvements - $1 ,120,000 Funding provides for addressing prioritized neighborhood stormwater drain projects throughout the city. • Curb, Gutter and Sidewalk Program - $1 ,000,000 Funding provides for prioritized curb, gutter and sidewalk projects. • Passenger Rail Infrastructure - $3,000,000 Funding provides for infrastructure improvements to support the passenger rail platform. • 911 Center - $250,000 Funding provides for planning for the creation of a new emergency communication center. • Fire Facility Master Plan - $750,000 Funding provides for architectural-engineering design and concept planning to define the project scope, budget and potential sites for station replacement. • Broadband - $2,000,000 Funding provides for the implementation of the Roanoke Valley Fiber/Broadband Task Force recommendations in order to enhance the broadband services available in the Roanoke region. Additionally, three projects require appropriation from the Economic and Community Development Reserve. The first project will supplement funding previously allocated to complete drainage and stormwater management improvements in the Roanoke Centre for Industry and Technology. The supplemental funding needed is $200,000. The second project will support the operation of the proposed Hampton Inn and Suites located above the Market Garage by funding necessary parking systems equipment and related improvement to the garage. This project is estimated at $125,000. The third project will fund construction and installation of a signature destination playground at Elmwood Park pursuant to the overall facility Master Plan and in support of the Main Library improvements currently underway. This project is estimated at $265,000. The playground has been designed by in-house staff. Proceeding with construction and installation will depend on identifying supplemental financial support through sponsorships. Considerations: City Council authorization is required for the issuance of bonds to provide funding for the projects listed below: Public Schools $ 5,000,000 Public Libraries $ 3,093,000 Parks and Recreation $ 1 ,000,000 Bridge Renovation Projects $ 3,800,000 Stormwater Management Projects $ 1 ,120,000 Civic Center Improvements $ 1 ,000,000 Curbs, Gutter and Sidewalk Improvements $ 1 ,000,000 Rail Passenger Infrastructure Improvements $ 3,000,000 Broadband Improvement Project $ 2,000,000 Fire Facility Improvement Project $ 750,000 911 Center $ 250,000 Total $22,013,000 2 In order to provide sufficient flexibility to support bond issuance in the event of a premium on the sale of bonds, authorization of issuance of up to $23 million is recommended by the City's financial advisor, Public Financial Management (PFM). Recommended Action: Hold a public hearing on the issuance of general obligation public improvement bonds. Following the public hearing, adopt the accompanying resolution authorizing the issuance of bonds up to $23 million for the projects previously referenced. This resolution shall include language declaring the City's intent to reimburse itself from the proceeds of these bonds. Adopt the accompanying budget ordinance to appropriate, in advance of issuance, Series 201 5 bond funding in the amount of $22,01 3,000 to project accounts to be established by the Director of Finance in the Capital Projects and Civic Center Funds and appropriate funding from the Economic and Community Development Reserve for the stated projects above. Chr : .pher P. Morrill • y Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Donald G. Gurney, Bond Counsel, Hawkins Delafield & Wood LLP Kevin Rotty, Managing Director, Public Financial Management Inc. Robyn Schon, Global Spectrum General Manager, Roanoke Civic Center 3 The Roanoke Times 'amounitnof not principal exceed $23,000,000 for the Roanoke, Virginia purpose of providing net Affidavit of Publication proceeds of sale (after taking into account costs of issuance, underwriting compensation and original The Roanoke °Times .. - issue discount)to pay the - _ costs of the acquisition, + wnstmction,reconstruction, mprovement,extension, enlargement,equipping, rehabilitation and repair of ROANOKE CITY DIRECTOR OF FINANCE various public improvement projects of and for the City 215 CHURCH AVENUE SW (Including related design and architectural and 465 NOEL C. TAYLOR MUNIC engineering services)and ROANOKE VA 24011 installation lof various • capital equipment projects • of and for the City for the purposes and in the amounts set forth below; REFERENCE : 83468703 provided that, if any purpose set forth below 13626794 NOTI CEOFPUBLICHEARIN ' shah require less than the . NOTICE OF PUBLIC ,entire respective amount so set forth,the difference State of Virginia NEARING theyotheapplied rposes so set forth: City of Roanoke NOTICE IS HEREBY P r Amount GIVEN,pursuant to Section Public Schools $5,000,000 I, (the undersigned) an authorized representative 152-2606.A of the Code of Public Libraries 3,093,000 gn re p resena ve Virginia,1950,as amended, Parks and Recreation of the Times-World Corporation, which corporation that tthe of the City Bridge Renovation Projects of is publisher of the Roanoke Times, a daily "City'),will hold a public 3,800,000 p y hearing on Monday,June Stormwater Management newspaper published in Roanoke, in the State of 16,2014,at 7:00 P.M., Projects 1,120,000 local time, or as soon Civic Center Improvements Virginia, do certify that the annexed notice was thereafter as the matter 1,000,000 may be heard, In the Curbs,Gutter and Sidewalk published in said newspapers on the following CouncIl Chamber,Fourth Improvements 1,000,000 Floor, Noel C. Taylor R II Passenger dates : Municipal Building, 215 Infrastructure Improve- Church Avenue,S.W.,: ,ments 3,000,000 Roanoke,Vlrginl•24011,'' Broadband Improvement with respect to the Project 2,000,000 proposed adoption by the Fire Facility improvement Council of a resolution Project 750,000 authorizing he City to I91. Center 250,000 contract a debt and Issue .Total 22,013,000 general obligation public City/County of Roanoke, Cormonwealth/State of improvement bonds of the All members of the City(and in anticipation of public and interested Virginia. Sworn and subscribed before me this the Issuance of any such Individuals are Invited to bonds to issue general attend such hearing and to �ay of JUNE 2014 . Witness my hand and obligation public appear and present their improvement bond view on the proposed O Cyril seal . anticipation notes of the bond,resolution and ,the both orally 241-itcyt/ 'bond tssnande,eoth posed and in writing. Should v` } Nota PL1bl is written comments be ry presented, three copies should be made available to the undersigned at or before the public,Mic hearing. If you are a person with vv��C�NIHFt++ a disability who needs `v• �```++• z accommodations for this ;� •.. �,��y public hearing, please . �� contact the City Clerk's' P'•' TpRY 9 �� Office at(540)853-2541, Q-/SO tyG by Thursday,June 12,2014. PUBLISHED ON: 06/02 06/09 52: pU8 a. The full text of the H33291'4 : S proposed resolution is on 2 • PEG'# S\ON I G S. file in the office of the City MM5 Clerk, Noel C. Taylor ., k : My co `P 5 SC Municipal Building,Room E 1 Cry` 456,215 Church Avenue, .el • SS�� ` S.W., Roanoke, Virginia \t-, 24011. ++ ON Ef.�I,N. Dated: June 2,2014 ++'r.. STEPHANIE M.MOON TOTAL COST: 908 . 64 °�r^+''� REYNOLDS,MMC FILED ON: 06/12/14 I City Clem City of Roanoke,Virginia + (13626794) Authorized Signature: tiLak sitasA — , Billing Services Representative NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of Virginia, 1950, as amended, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public hearing on Monday, June 16, 2014, at 7:00 P.M., local time, or as soon thereafter as the matter may be heard, in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a resolution authorizing the City to contract a debt and issue general obligation public improvement bonds of the City (and in anticipation of the issuance of any such bonds to issue general obligation public improvement bond anticipation notes of the City) in the principal amount of not to exceed $23,000,000 for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various public improvement projects of and for the City (including related design and architectural and engineering services) and the acquisition and installation of various capital equipment projects of and for the City for the purposes and in the amounts set forth below;provided that, if any purpose set forth below shall require less than the entire respective amount so set forth, the difference may be applied to any of the other purposes so set forth: Purpose Amount Public Schools $5,000,000 Public Libraries 3,093,000 Parks and Recreation 1,000,000 Bridge Renovation Projects 3,800,000 Stormwater Management Projects 1,120,000 Civic Center Improvements 1,000,000 Curbs, Gutter and Sidewalk Improvements 1,000,000 Rail Passenger Infrastructure Improvements 3,000,000 Broadband Improvement Project 2,000,000 Fire Facility Improvement Project 750,000 911 Center 250,000 Total $22,013,000 All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed resolution and the proposed bond issuance, both orally and in writing. Should written comments be presented, three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at(540) 853-2541, by Thursday, June 12, 2014. 2335988.1 038122 FRMS -2- The full text of the proposed resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Dated: June 2, 2014 STEPHANIE M. MOON REYNOLDS, MMC City Clerk City of Roanoke, Virginia ]TO BE PUBLISHED ON MONDAY, JUNE 2, 2014, AND MONDAY, JUNE 9, 2014] 2335988-1 038122 FRMS Note to Publisher: Please publish twice in The Roanoke Times, Legal Notices, once on Monday, June 2, 2014, and once on Monday, June 9, 2014. Please send bill to: Please send affidavit of publication to: Amelia Merchant, Acting Director of Finance Stephanie M. Moon Reynolds, City Clerk 465 Noel C. Taylor Municipal Building 456 Noel C. Taylor Municipal Building 215 Church Avenue, S.W. 215 Church Avenue, S.W. Roanoke, VA 24011 Roanoke, VA 24011 (540) 853-6805 (540) 853-2541 2335988.1 038122 FRMS I, CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 ! ,t., • Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,M34( E-mail: derk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Maxwell H. Wiegard, Attorney Gentry, Locke Rakes & Moore, LLP 10 Franklin Road, S. E., Suite 800 Roanoke, Virginia 24011 Dear Mr. Wiegard: Your communication dated May 29, 2014 requesting a continuance of Ordinance No. 39887, on second reading, to amend the INPUD Development to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property located at 1809 Franklin Road, S. W., was before the Council of the City of Roanoke at its regular meeting held on Monday, June 16, 2014. The Council concurred in your request to have action on the matter postponed until the regular meeting of the Council scheduled to be held on Monday, July 21 , 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard. Sincerely, , Stephanie M. Moon Reyn I C p Y City Clerk pc: HTB Properties, LLC, 202 South Jefferson Street, Roanoke, Virginia 24011 Steven Strauss, Timberbrook Properties VI, LLC, 5100 Bernard Drive, S. W., Roanoke, Virginia 24018 Craig Clifton, Pegasus Tower Company, LLC, 548 East Riverside Drive, Suite D, North Tazewell, Virginia 24630 Mr. Mohan Chandler, P. O. Box 1646, Lake City, Florida 32056-1646 Shrinath Enterprises, LLC, 1927 Franklin Road, S. W., Roanoke, Virginia 24014 Tacklebox Properties, LLC, P. O. Box 8725, Roanoke, Virginia 24014 Lorrd Ganeshji, Inc., 5848 Old Locke Court, S. W., Roanoke, Virginia 24018 Ms. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Ms. Jan Keister, 817 Marshall Avenue, S. W., Roanoke, Virginia 24016 Maxwell H. Wiegard, Attorney June 17, 2014 Page 2 pc: Mr. John M. McGonigal, 706 Montrose Avenue, S. E., Roanoke, Virginia 24013 Ms. Dinah Ferrance, 402 Day Avenue, S. W., Roanoke, Virginia 24016 Ms. Joel W. Richert, 415 Allison Avenue, S. W., Roanoke, Virginia 24016 Mr. S. Ronald Owens, 18 Mountain Avenue, S. W., Roanoke, Virginia 24016 Mr. Frank J. Smith, 934 Highland Avenue, S. E., Roanoke, Virginia 24013 Mr. H. Curtis Rupe, 424 Highland Avenue, S. W., Roanoke, Virginia 24016 Ms. Valerie S. Eagle, 445 Elm Avenue, S. W., Roanoke, Virginia 24016 Mr. James E. Steagall, Jr., 409 Highland Avenue, S. W., Roanoke, Virginia 24016 Mr. James W. Hyams, 349 Walnut Avenue, S. W., Roanoke, Virginia 24016 Mr. and Mrs. Kirk W. Gibson, 1606 Hampton Avenue, S. W., Roanoke, Virginia 24015 Mr. Mark Hostetter, 544 Day Avenue, S. W., Roanoke, Virginia 24016 Jean Bollendorff, Roanoke Valley Preservation Foundation, P. O. Box 1366, Roanoke, Virginia 24007 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Steven J. Talevi, Assistant City Attorney Candace Martin, Secretary, City Planning Commission atir- CITY OF ROANOKE OFFICE OF THE CITY CLERIC 215 Church Avenue, S. W., Suite 456 v4 n Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)8534145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk n.ronnokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk May 29, 2014 Maxwell H. Wiegard, Attorney Gentry Locke Rakes & Moore, LLP 10 Franklin Road, S. E., Suite 800 Roanoke, Virginia 24011 Dear Mr. Wiegard: This will acknowledge receipt of your communication dated May 29, 2014, requesting a continuance of Ordinance No. 39887, on second reading, to amend the INPUD Development to permit construction of a wireless telecommunications tower in Phase I and an office building in Phase II on property located at 1809 Franklin Road, S. W., until Monday, July21, 2014. I am forwarding a copy of your communication to the Council for consideration at its meeting on Monday, June 16. Should you have questions, please do not hesitate to contact me. Sincerely, Stephanie M. Moon Reyno ds, MM City Clerk Maxwell H. Wiegard May 29, 2014 Page 2 pc: The Honorable Mayor David A. Bowers and Members of the Roanoke City Council HTB Properties, LLC, 202 South Jefferson Street, Roanoke, Virginia 24011 Steven Strauss, Timberbrook Properties VI, LLC, 5100 Bernard Drive, S. W., Roanoke, Virginia 24018 Craig Clifton, Pegasus Tower Company, LLC, 548 East Riverside Drive, Suite D, North Tazewell, Virginia 24630 Mr. Mohan Chandler, P. O. Box 1646, Lake City, Florida 32056-1646 Shrinath Enterprises, LLC, 1927 Franklin Road, S. W., Roanoke, Virginia 24014 Tacklebox Properties, LLC, P. O. Box 8725, Roanoke, Virginia 24014 Lorrd Ganeshji, Inc., 5848 Old Locke Court, S. W., Roanoke, Virginia 24018 Ms. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Ms. Jan Keister, 817 Marshall Avenue, S. W., Roanoke, Virginia 24016 Mr. John M. McGonigal, 706 Montrose Avenue, S. E., Roanoke, Virginia 24013 Ms. Dinah Ferrance, 402 Day Avenue, S. W., Roanoke, Virginia 24016 Ms. Joel W. Richert, 415 Allison Avenue, S. W., Roanoke, Virginia 24016 Mr. S. Ronald Owens, 18 Mountain Avenue, S. W., Roanoke, Virginia 24016 Mr. Frank J. Smith, 934 Highland Avenue, S. E., Roanoke, Virginia 24013 Mr. H. Curtis Rupe, 424 Highland Avenue, S. W., Roanoke, Virginia 24016 Ms. Valerie S. Eagle, 445 Elm Avenue, S. W., Roanoke, Virginia 24016 Mr. James E. Steagall, Jr., 409 Highland Avenue, S. W., Roanoke, Virginia 24016 Mr. James W. Hyams, 349 Walnut Avenue, S. W., Roanoke, Virginia 24016 Mr. and Mrs. Kirk W. Gibson, 1606 Hampton Avenue, S. W., Roanoke, Virginia 24015 Mr. Mark Hostetter, 544 Day Avenue, S. W., Roanoke, Virginia 24016 Jean Bollendorff, Roanoke Valley Preservation Foundation, P. O. Box 1366, Roanoke, Virginia 24007 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Director of Finance Steven J. Talevi, Assistant City Attorney Candace Martin, Secretary, City Planning Commission GENTRY LOCKE RAKES & M®RE"P Maxwell H.Wiegard Attorneys Facsimile 540.983.9400 (540)983-9350 Post Office Box 40013 mwiegard@genhylocke.com Roanoke,Virginia 24022-0013 May 29, 2014 HAND DELIVERED Stephanie M. Moon, City Clerk City of Roanoke, Virginia Suite 456, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Re: Request for Continuance of Second Reading of Ordinance on Amended Application No. 4 for Amendment of Planned Unit Development Plan (the "Application') Applicant: Pegasus Tower Company, LLC Property Owner: Timberbrook Properties VI, LLC Property: 1809 Franklin Road, S.W. (Tax Map No.: 1040102) Dear Ms. Moon: We serve as zoning counsel to Pegasus Tower Company, LLC, the Applicant for an amendment of a Planned Unit Development Plan governing the parcel of real property referenced above. On March 17, 2014, the Roanoke City Council conducted a public hearing on the Application and adopted Ordinance No. 39887. The second reading of Ordinance No. 39887 is currently scheduled for the June 16, 2014, Roanoke City Council meeting. The purpose of this letter is to request a continuance of the second reading of Ordinance No. 39887 to the Roanoke City Council meeting scheduled for July 21, 2014. The requested continuance will provide the Applicant additional time for community outreach and to complete its review and analysis of certain existing structures that have been identified as potential alternate locations for the wireless telecommunications tower shown in Phase II of the proposed Amended Planned Unit Development Plan. 10 Franklin Road SE,Suite 800•Roanoke,VA 24011•Toll Free:866-983-0866 www.genhylocke.com 11589110/6686590v1 GENTRY LOCKE RAKES&MGML Stephanie M. Moon, City Clerk May 29, 2014 Page 2 We appreciate your consideration of this request. If you have any questions regarding the Applicant's request for a continuance or the information set forth above, please do not hesitate to call me at 540-983-9350. Very truly yours, GENTRY LOCKE RAKES & MO0RE)LLP / Maxwell Il. Wiegard cc: Daniel J. Callaghan, Esq., City Attorney, City of Roanoke, Virginia R. Brian Townsend, Assistant City Manager, City of Roanoke, Virginia Chris Chittum, Director of Planning, City of Roanoke Virginia Ian Shaw, Planning Administrator, City of Roanoke, Virginia Mr. Craig Clifton (via Email) Mr. Steven S. Strauss (via Email) I1589/10/6686590v1 STATEMENT OF CONFLICT OF INTEREST I (sown G. cte r state that I have a personal interest in agenda item G regarding -au °yeIlCadtfro `, - (°lvM7t Cons` ind-to t o� a '-LU c o vn vv\U to■ r alert s er a s t w - r cvvrk w aAto . s e-}* or`4t1_ e&. ins 4c ssiov1 ©i C4uvtwL oh are 1ln�o,cy because 4ytt ape VN( cS d'SQ/ -eta grt Locla tcho HtM, am& rt w ViP) oke ?-oseit , in A par .r in 944 lava Cf r,M . Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this /(,"day of Cm , 2014. Ci (SEAL) C o ug- C� a STATEMENT OF CONFLICT OF INTEREST I "bokAJ ,a ,.i�,n1 L I E state that I have a personal interest in agenda item C- 3 regarding C. groper 1 v��cirst ■ occM 4 Zo 12 f Recsor„ 5{-6-4,+ 5• &_ •, cor 6 CI v9 fltotn,on ,I�imv, i`,7�7iy because OM t tk \ D1tr , l ACJA0v. 0�11� , 0� a� Bf /Is Oca,+fs Atli be- IYk\)_ep \J4o d ( ✓l. Li As mek- Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this /6m day of C tJc , 2014. �RU( R . Iz/MCLE -4 CITY OF ROANOKE `r OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 , Roanoke,Virginia 24011-1536 , b"�j ' 'Telephone: (540)853-2541 Fax: (540)853-1145 S FPIIANIE M.MOON REYNOLDS,MMC E-mail: clerk(ilroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Cassandra Altice 3386 Melody Avenue, S. W. Roanoke, Virginia 24018 Dear Ms. Altice: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 16, 2014, you were appointed to replace Alan Hullette (Juvenile Detention Center) as a member (Western Virginia Water Authority) of the City of Roanoke Pension Plan, Board of Trustees, for a four-year term of office commencing July 1, 2014 and ending June 30, 2018. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Western Virginia Water Authority) of the City of Roanoke Pension Plan, Board of Trustees. Sincerely,ce :s Stephanie M. Moon Rey Ids, 40‘ C City Clerk Enclosures pc: Andrea Trent, Assistant Director of Finance COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of June 2014, CASSANDRA ALTICE (Western Virginia Water Authority) was appointed to replace Alan Hullette (Juvenile Detention Center) as a member of the City of Roanoke Pension Plan, Board of Trustees, for a four-year term of office commencing July 1, 2014 and ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventeenth day of June 2014. Ma-nAti— Otiii6a0 City C it ' CITY OF ROANOKE ....-t, OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 T" Roanoke,Virginia 24011-1536 sa -,_.."...,-6...� Telephone: (540)853-2541 Fax: (540)853-1145 S EPIIANIE M.MOON REYNOLDS,MMC 1'%mail: clerk(n?roano keva.gov City Clerk JONATHAN E.CRAFT,CMC Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Michael B. Shockley 1011 Penmar Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Shockley: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 16, 2014, you were appointed to fill the unexpired term of office of Carolyn Glover (City employee) as a member of the City of Roanoke Pension Plan, Board of Trustees, ending June 30, 2016. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the City of Roanoke Pension Plan, Board of Trustees. cerely, Stephanie M. Moon o MMC City Clerk Enclosures pc: Andrea Trent, Assistant Director of Finance COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of June 2014, MICHAEL B. SHOCKLEY was appointed to fill the unexpired term of office of Carolyn Glover (City employee) as member of the City of Roanoke Pension Plan, Board of Trustees, ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this seventeenth day of June 2014. /14944:411 Y /Y City Cler 'i CITY OF ROANOKE doit- OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 S'lEFIIANIE M.MOON REYNOLDS,MMC E-mail; cIerk�lroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk June 17, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Lieutenant Stephen E. Keatts City of Roanoke Police Department Roanoke, Virginia Dear Lieutenant Keatts: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 16, 2014, you were appointed to replace Melvin Sanders (Fire Department) as a member of the City of Roanoke Pension Plan, Board of Trustees, for a two-year term of office commencing July 1, 2014 and ending June 30, 2016. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the City of Roanoke Pension Plan, Board of Trustees. éieM.y, yam, 1n_ v o ) • mil Moon Reyn Ids, M City Clerk Enclosures pc: Andrea Trent, Assistant Director of Finance COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of June 2014, STEPHEN E. KEATTS was appointed to replace Melvin Sanders (Fire Department) as a member of the City of Roanoke Pension Plan, Board of Trustees, for a two-year term of office commencing July 1, 2014 and ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this seventeenth day of June 2014. WA.%-.41—..1 City Cler, (kt CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W., Suite 456 „"`; Roanoke,Virginia 24011-1536 ' "telephone: (540)853-2541 Fax: (540)853-1145 STEPIIANIE M.MOON REYNOLDS,MMC E-mail: cicrk(Aroano kcra.Rov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CM(' Assistant Deputy City Clerk June 17, 2014 Sherman P. Lea, Jr. P. O. Box 13894 Roanoke, Virginia 24038 Dear Mr. Lea: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 16, 2014, you were appointed to replace Paige Hodges as an Elected Official designee to the Virginia CARES, Inc., Board of Directors. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, • fA.++�3Li� ,\I\ b1k11 Stephanie M. Moon R olds, I MC City Clerk SMM:ctw Enclosures pc: Ann Fisher, Executive Director, Virginia CARES, Inc., 108 Henry Street, N. W., 3rd Floor, Roanoke Virginia, 24016 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of June 2014, SHERMAN P. LEA, JR., was appointed to replace Paige Hodges as an Elected Official designee of the Virginia CARES, Inc., Board of Directors. Given under my hand and the Seal of the City of Roanoke this seventeenth day of June 2014. 14,4?cr„,,,,M.Vvt):414:ual City Clerk CITY OF ROANOKE -�+' r.' OFFICE OF THE CITY CLERK • 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 'w`L.L:.^" Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk(n roano keva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,NISI(' City Clerk Deputy City Clerk CECELIA T.W'EBB,CMC Assistant Deputy City Clerk June 23, 2014 Richard Clark 4529 Royal Oak Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Clark: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from July 6, 1998 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, as/ tephanie M. Moos Ini, MC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO RICHARD CLARK AS A MEMBER OF THE MILL MOUNAIN ADVISORY COMMITTEE FROM JULY 6, 1998 _ TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS S al-i M.MOON Yhtl MAYOR CITY CLERK c#`'' CITY OF ROANOKE -awe fi OFFICE OF THE CITY CLERK 4 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 "'"'y"'t Fa s: (540)853-1145 E-mail: clerk@ roanokeva.gov JONATHAN E.CRAFT,CMC Isl EPHANIE M.MOON REVNOLIIS,NIM(' ('itv Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Betty Field 2802 Jefferson Street, S. E. Roanoke, Virginia 24014 Dear Ms. Field: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from July 7, 1997 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, f 1 WreaLed\nr) . OJ+n �J Stephanie M. Moon R olds, C City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO BETTY FIELD AS A MEMBER OF THE • MILL MOUNAIN ADVISORY COMMITTEE FROM JULY 7, 1997 TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: art' asly, DAVID A.BOWERS TEPHANIEM.MOS e ON SA MAYOR CITY CLERK e CITY OF ROANOKE ^"'"r"1 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 4:mail: clerk(10roanokeva8°v JONATHAN E.CRAVE,CM(' SI LPIIANIE NI.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 David R. Lake 2405 Wycliffe Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Lake: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from January 7, 2013 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, , . aM dk/ Stephanie M. Moon of MC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO DAVID R. LAKE -- - AS A MEMBER OF THE MILL MOUNAIN ADVISORY COMMITTEE FROM JANUARY 7, 2013 _ TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST:�I ill• 6. t. t�/f) DAVID A.BOWERS STEPHANIE M.MOO RE et. MAYOR CITY CLE' e- CITY OF ROANOKE OFFICE OF THE CITY CLERK o-w4 215 Church Avenue, S. W., Suite 456 !;,,,.7'S Roanoke,Virginia 24011-1536 "Telephone: (5411)853-2541 Fax: (540)853-1145 E-mail: clerk(n'roanokevu.pov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Tom G. Roller 2612 Oakhill Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Roller: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from February 4, 2013 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. % Sincerely, I } tY\, lwlA �1/ Stephanie M. Moo eyno , MMC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO = TOM G. ROLLER AS A MEMBER OF THE MILL MOUNAIN ADVISORY COMMITTEE FROM FEBRUARY 4, 2013 TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: 41 1w DAVID A.BOWERS �/ TEPHANIEM-MOO � iiuS MAYOR CITY CLERK 7 F 4,4 CITY OF ROANOKE OFFICE OF THE CITY CLERK ,. 215 Church Avenue, S. W., Suite 456 a Roanoke,Virginia N:Ftt Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: eler n roanokeva.gov JONATIIAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Kae N. Bolling 2341 Woodcliff Road, S. W. Roanoke, Virginia 24014 Dear Ms. Bolling: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from September 15, 2008 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, \ _ NZ"?G....„ 1 Y `, c �n/Stephanie M. Moonn R�gfio , City Clerk • SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO KAE N. BOLLING AS A MEMBER OF THE \. _'- MILL MOUNAIN ADVISORY COMMITTEE FROM SEPTEMBER 15, 2008 TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: � � DAVID A.BOWERS TEPHANIEM.MOON OLD MAYOR CITY CLERK aitv CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 � `" Roanoke,Virginia 24011-1536 . s Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: elerk(Jroano keva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Nancy V. Dye 1801 Prospect Road, S. W. Roanoke, Virginia 24014 Dear Dr. Dye: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from July 1, 2010 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, Y1/441).....,-A-H. \\A• i ' ' lQ Stephanie M. Moon nol• ,t MC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION ' PRESENTED TO _ NANCY V. DYE AS A MEMBER OF THE MILL MOUNAIN ADVISORY COMMITTEE 'f FROM JULY 1, 2010 . .��' TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: ' • DAVID A.BOWERS - V� MAYOR INIE M.MOON • .YNO Y4 CITY CLERK .ye Z • ,, , CITY OF ROANOKE art:, OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 � Roanoke,Virginia 24011-1536 '"4 ,t Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Louise F. Kegley 301 Tinker Creek Lane, N. E. Roanoke, Virginia 24019 Dear Ms. Kegley: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from June 2, 2003 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, lb Stephanie M. Moon ynoll!, MMC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESEN lED TO LOUISE F. KEGLEY - ' - - AS A MEMBER OF THE MILL MOUNAIN ADVISORY COMMITTEE FROM JUNE 2, 2003 TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A.BOWERS STEPHANIEM.MOO J'. Or. MAYOR CITY CLERK - CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerkWroanokeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Thomas Turner 4901 Greenlee Road, S. W. Roanoke, Virginia 24018 Dear Mr. Turner: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from January 7, 2013 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, O0 1,29 Stephanie M. eyn.. , MMC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESEN 1'PD TO THOMAS TURNER _ _ AS A MEMBER OF THE 4. MILL MOUNAIN ADVISORY COMMITTEE FROM JANUARY 7, 2013 `.=°' TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: ati-AM. ' I I DAVID A.BOWERS STEPHANIEM.MOO • YNI17ii S MAYOR CITY CLE• CITY OF ROANOKE ,Aspal OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 zr ; Roanoke,Virginia 24011-1536 � Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: elerkQr roanokeva.gov JONATD AN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk June 23, 2014 Ahondryea C. Brooks 261 Preston Avenue, N. E. Roanoke, Virginia 24012 Dear Ms. Brooks: At its regular meeting held on Monday, April 7, 2014, Roanoke City Council adopted Resolution No. 39903-040714, dissolving the Mill Mountain Advisory Committee, effective June 30, 2014; therefore your term of office as a member of the Committee will expire on June 30, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Committee from June 6, 2011 to June 30, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, 1ij L \ \00v.(kr-E4) Stephanie M. Moon ho City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO AHONDYREA C. BROOKS AS A MEMBER OF THE MILL MOUNAIN ADVISORY COMMITTEE FROM JUNE 6 2011 TO JUNE 30, 2014 ON THIS 23RD DAY OF JUNE , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: � kaOAP .. . ,. DAVID A.BOWERS S 'HANIEM.MOON ' .YNO i I y� MAYOR CITY CLERK t