HomeMy WebLinkAboutCouncil Actions 07-07-14 Trinkle
39980-070714
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ROANOKE CITY COUNCIL
ORGANIZATIONAL MEETING
JULY 7, 2014
2:00 P.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
1. Call to Order.
2. Roll Call. Council Members Price and Ferris were absent.
3. Statement of Purpose. Mayor David A. Bowers.
4. A report from the City Clerk advising of the qualification of the Honorable David B.
Trinkle, the Honorable William D. Bestpitch, and the Honorable Raphael E. Ferris
as Members of the Roanoke City Council for terms of four years, each, commencing
July 1, 2014 and ending June 30, 2018.
Received and filed.
5. A Resolution recognizing the Honorable David B. Trinkle as a member of the City
Council and Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 39980-070714 (5-0).
6. A Resolution recognizing the services of the Honorable Court G. Rosen as the
Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 39981-070714 (5-0).
7. A Resolution establishing a meeting schedule for City Council for the Fiscal Year
commencing July 1, 2014, and terminating June 30, 2015.
Adopted Resolution No. 39982-070714 (5-0).
8. A communication from the City Clerk advising of certain committee assignments for
the Members of City Council.
Concurred in recommendation.
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The following committee assignments as agreed upon by the Council:
• Personnel Committee - Composed of the seven members of Council.
Council Member Lea as Chair and Vice-Mayor Trinkle as Vice-Chair
• Greater Roanoke Transit Company, Board of Directors - Incudes two
members of Council. Mayor Bowers as President and Vice-Mayor
Trinkle as Vice-President
• Audit Committee - Composed of at least three members of the Council.
Council Member Ferris as Chair, Council Member Price as Vice-Chair
and Council Member Rosen as a member
• Legislative Committee - Composed of the seven members of Council.
Council Member Rosen as Chair and Council Member Bestpitch as
Vice-Chair
• Roanoke Redevelopment and Housing Authority, Board of
Commissioners. Council Member Bestpitch as the Council liaison
• Roanoke Valley-Alleghany Regional Commission. Mayor Bowers and
Council Members Bestpitch and Ferris as the elected official
representatives
• Total Action for Progress, Board of Directors. Council Member Rosen
as the Public Official representative
• Roanoke Valley Regional Cable Television Committee. Council
Member Price as the Council representative
• Virginia's First Regional Industrial Facilities Authority. Council
Members Bestpitch as the City's elected official representative and
Price as the Alternate
• New River Valley Commerce Park Participation Committee. Council
Member Bestpitch as the City's elected official representative and
Price as the Alternate
• Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee. Council Members Bestpitch and
Ferris as the elected official representatives
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• Roanoke Valley Area Metropolitan Planning Organization. Council
Members Bestpitch and Ferris as the election official
representatives
• The Hotel Roanoke Conference Center Commission.Vice-Mayor Trinkle
as the Council representative
• Virginia Municipal League Human Development and Education Policy
Committee. Council Member Price as the Council representative
• Virginia Municipal League Finance Policy Committee. Council Member
Rosen as the Council representative
• Virginia Municipal League Community and Economic Development Policy
Committee: Council Member Rosen as the Council representative
• Virginia First Cities Coalition: Council Member Rosen as a City
Council representative
• Roanoke Valley Economic Development Partnership, Board of Directors:
Mayor Bowers as a top elected official (Local Government)
• City of Roanoke/Roanoke City Public Schools Joint Service Committee:
Council Member Bestpitch as City Council representative and
Council Member Price as the Alternate City Council representative
9. Adjournment - 2:11 p.m.
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ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 7, 2014
IMMEDIATELY FOLLOWING
ORGANIZATIONAL MEETING
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. Council Members Price and Ferris were
absent.
The Invocation was delivered by Associate Minister David Dickey, Loudon
Avenue Christian Church, Disciples of Christ.
Mayor Bowers called for a Moment of Silence in memory of the
Honorable James Turk, U. S. District Court Judge,who passed away Sunday,
July 6, 2014.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV
Channel 3 on Thursday, July 10 at 7:00 p.m., and Saturday, July 12 at
4:00 p.m. Council meetings are offered with closed captioning for the hearing
impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S
OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S
HOMEPAGE TO OBTAIN AN APPLICATION.
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THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF
OFFICE:
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION — ONE
VACANCY
(THREE-YEAR TERM OF OFFICE ENDING JUNE 30, 2017)
ROANOKE NEIGHBORHOOD ADVOCATES — FOUR VACANCIES
(TWO UNEXPIRED TERMS ENDING JUNE 30, 2015)
(ONE UNEXPIRED TERM ENDING JUNE 30, 2016)
(ONE THREE-YEAR TERM OF OFFICE ENDING JUNE 30, 2017)
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY— THREE
VACANCIES
(UNEXPIRED TERM ENDING AUGUST 31, 2016)
TWO — FOUR YEAR TERMS, COMMENCING SEPTEBER 1, 2014)
ROANOKE CIVIC CENTER COMMISSION — THREE VACANCIES
(THREE YEAR TERMS COMMENCING OCTOBER 1, 2014)
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of the 2014 City Livability Award Recognizing the Parks and Arts
Program to the City of Roanoke.
Presented the award to the Director of Parks and Recreation,Arts and Culture
Coordinator, and Neighborhood Services Coordinator.
A proclamation declaring July 2014 as National Parks and Recreation Month.
Presented proclamation to Steve Buschor, Director, and Michael Clark,
Manager of Parks and Recreation.
Recognition of the Department of Finance for receiving the Government Finance
Officers Certificate of Achievement in Financial Reporting for the Comprehensive
Annual Financial Report for the Pension Plan.
Presented the Certificate to the Department of Finance.
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3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Bobby Jay Wade, Sr., and Bobby Jay Wade, Jr., appeared before the Council
to note concerns about a potential zoning violation at a residence that is
rental property; and requested that the City review its zoning process.
Robert Gravely reiterated his concerns surrounding the termination of his
employment with the City; and urged the Members of Council to renew their
vision and commitment to Roanoke's inner-city.
4. CONSENT AGENDA
(APPROVED 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meeting of City Council held on Monday, March 3,
2014.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication of the City Clerk advising of the resignation of Adam
Boitnott as a Commissioner of the Roanoke Redevelopment and Housing Authority,
effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-3 Reports of qualification of the following individuals:
Barbara A. Dameron to fill the unexpired term of Ann H. Shawver as
the Director of Finance for the City of Roanoke, commencing July 22,
2014 and ending September 30, 2014;
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Douglas Jackson as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2017;
Shawna A. Battle and King Tower as members of the Roanoke Public
Library Board for three-year terms of office, each, ending June 30,
2017;
Jane Conlin as a City representative of the Roanoke Valley Juvenile
Detention Center Commission for a four-year term of office ending
June 30, 2018;
James B. Lee as a City representative of the Roanoke Valley
Greenway Commission for a three-year term of office ending June 30,
2017;
Stephen E. Keatts (Police Department) for a two-year term of office,
commencing July 1, 2014 and ending June 30, 2016; Cassandra
Altice (Western Virginia Water Authority)for a four-year term of office,
commencing July 1, 2014 and ending June 30, 2018; and Michael B.
Shockely(City employee)to fill the unexpired term of office of Carolyn
Glover ending June 30, 2016, as members of the City of Roanoke
Pension Plan, Board of Trustees; and
John Rottenborn, Ahondryea Brooks and Kelvin Bratton for three-year
terms of office, each, commencing July 1, 2014 and ending June 30,
2017; Kae Bolling, Louise Kegley and Nancy V. Dye for two-year
terms of office, each, commencing July 1, 2014 and ending June 30,
2016; and Matthew Bullington for a one-year term of office
commencing July 1, 2014 and ending June 30, 2015, as members of
the Mill Mountain Advisory Board.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
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6. PETITIONS AND COMMUNICATIONS:
a. Request of Virginia CARES, Inc., and Total Action for Progress (TAP) to
share information with regard to a "Ban the Box" Initiative. Shawn Hunter,
Employment Specialist, Virginia CARES, Inc., and Ted Edlich, Chief
Executive Officer, Total Action for Progress (TAP), Spokespersons.
(Sponsored by Vice-Mayor Trinkle and Council Member Lea).
Matter was referred to City Manager for report back to Council within 60
days.
b. Request of the Roanoke Prevention Alliance (RPA)to share outcomes of the
Alliance. Dr. Paula Prince, RPA Volunteer, Spokesperson. (Sponsored by
the City Manager)
No action taken.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds for the FY2015 Strategic
Prevention Framework State Incentive Grant (SPF-SIG) from the U.
S. Department of Health and Human Services to fund overtime traffic
violations.
Adopted Resolution No. 39983-070714 and Budget Ordinance
No. 39984-070714 (5-0).
2. Acceptance and appropriation of funds for a Certified Local
Government Grant from the Virginia Department of Historic
Resources (DHR)to conduct a survey of the Belmont Historic District
in preparation for a nomination for the Virginia Landmarks Register
and National Register of Historic Places.
Adopted Resolution No. 39985-070714 and Budget Ordinance
No. 39986-070714 (5-0).
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3. Acceptance of the FY2015 Revenue Sharing Program Award funds
from the Virginia Department of Transportation for eleven
infrastructure improvement projects.
Adopted Resolution No. 39987-070714 and Budget Ordinance
No. 39988-070714 (5-0).
4. Reallocation of Residual Bond funds and appropriation of funds from
Economic and Community Development Reserves for three capital
improvement project. .
Adopted Resolution No. 39989-070714 and Budget Ordinance
Nos. 39990-070714 and 39991-070714 (5-0).
5. Appropriation of funds in connection with the Roanoke Valley Public
Safety Equity and Diversity Conference on October 9 — 10, 2014, at
the Sheraton Roanoke Hotel, in partnership with Roanoke County,
City of Salem and Town of Vinton.
Adopted Budget Ordinance No. 39992-070714 (5-0).
6. Authorization to acquire real property rights in connection with the
Narrows Lane Drainage Improvement Project in the general vicinity of
Narrows Lane and the 4600 block of Van Winkle Road, S. W.
Adopted Ordinance No. 39993-070714 (5-0).
7. Approval of a renewal of a Temporary Right-of-Entry Agreement with
Norfolk Southern Railway Company in connection with the "Bridging
the Gap" Greenway Project from Bridge Street to the City of Salem.
Adopted Resolution No. 39994-070714 (5-0).
COMMENTS BY CITY MANAGER.
Valley Life
• The front cover of the 2014 issue of Valley Life features a photo
of Elmwood Park.
• The magazine also highlights the attributes of the Roanoke
Valley including great neighborhoods, cultural and recreational
activities, opportunities for education, and outstanding medical
care available for our residents.
• In addition, there are lots of colorful photos of locations in
Roanoke.
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Roanoke Business magazine
• The July 2014 issue of Roanoke Business magazine features a
community profile on the city as the center spread.
• The article claims "Roanoke is on fire right now" and credits
public projects like the renovation of the Market Building and
Elmwood Park among the catalysts for the increase in private
development projects.
Eureka Recreation Center
• Effective June 30, the City of Roanoke has extended the hours of
operation at the Eureka Recreation Center for free summer play
sessions.
• These special summer hours will be offered every Monday and
Thursday from 6:30 p.m. to 9:15 p.m. The center will also be
open on Saturdays from 11 a.m. to 2 p.m.
• The new hours cater specifically to younger age groups
including:
• Elementary kids (k-5) from 6:30 p.m. to 7:30 p.m.
• Middle school students from 7:45 p.m. to 9:15 p.m.
• All ages on Saturdays
• All open play times are absolutely free to the public, but a
parent or guardian must accompany the child on theirfirst
visit to fill out a Parks and Recreation registration form.
• Information is available at www.PlayRoanoke.com or by
calling the Eureka Center front desk at (540) 853-2675.
Washington Park Pool
• The City of Roanoke has entered into a partnership with the Kirk
Family YMCA to keep Washington Park Pool open more this
summer.
• Effective Saturday, July 5, Kirk Family YMCA will operate the
Washington Park Pool on Fridays, Saturdays, and Sundays from
12:00 noon to 6:00 p.m., each day.
• The City will continue to operate the pool on Mondays,
Tuesdays, and Thursdays, from noon to 6 p.m.
• Admission prices will remain the same, $2.00 for kids ages five
to 15, and $3.00 for citizens 16 and older with proceeds on those
days going to the YMCA.
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Next Parks and Arts Event Scheduled
• Golden Park will host a Parks and Arts event this Saturday,
July 12 from 12:00 noon to 3:00 p.m.
• Performing artists will include Roanoke Chamber Brass, The
Wright Kids and Silly Bus. Visual artists will include
Gwyn Hall (painting) and Katherine Devine (face painting).
• A complete event schedule is available at
roanokeva.gov/parksandarts.
National Drug Control Policy Acting Director to Visit Roanoke
• On July 9, Michael Botticelli, Acting Director of the Office of
National Drug Control Policy and President Obama's top drug
policy advisor,will visit Roanoke to release the administration's
2014 National Drug Control Strategy.
• The strategy outlines our nation's drug problem as a public
health issue, not just a criminal justice issue, and outlines a
series of actions to expand access to prevention, treatment,
recovery, and smart on crime initiatives that work to break the
cycle of drug use and crime in America.
• During his visit, Mr. Botticelli will meet with local and state
officials to learn more about the impact that heroin and
prescription drugs are having on Southwest Virginia and
showcase local programs in Roanoke that are working to reduce
drug use and its consequences.
• Specifically, Botticelli plans to visit Blue Ridge Behavioral
Health, Total Action for Progress, and he will see first-hand the
results of a community policing program pioneered by law
enforcement in Roanoke and supported by the Obama
administration.
b. CITY ATTORNEY:
1. Readoption and reenactment of the Code of the City of Roanoke
(1979), as amended.
Adopted Ordinance No. 39995-070714 (5-0).
c. ACTING DIRECTOR OF FINANCE:
1. Financial Report for the period ended May 31, 2014.
Received and filed.
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8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS:
a. Continuation of action by the Council with regard to a request of Anthony R.
Guilliams to permanently vacate, discontinue and close an approximate 974
square foot portion of the right-of-way of Sanford Avenue, S. W., extending
westward from its northeastern terminus adjacent to Brandon Avenue, S. W.
(Adoption of an ordinance was postponed at the June 16, 7:00 p.m.
Council Meeting.)
At the request of the Petitioner, the matter was continued until the
July 21 Council Meeting at 2:00 p.m.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution affirming and ratifying execution of an agreement with Carillon
Property Management in connection with use of Carilion garage facilities for
use as evacuation shelters in the event of an emergency, such as severe
weather during the 2014 4th of July Festival at Rivers' Edge Park.
Adopted Resolution No. 39996-070714 (4-0, Vice-Mayor Trinkle
abstaining from voting).
11 . MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
12. ADJOURNMENT - 4:23 P.M.
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STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
E -mail: clerk(a roanokeva.gov
May 19, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Inasmuch as July 7 is the first meeting of the fiscal year, City Code requires that
the Council adopt its meeting schedule at its organizational meeting which will
commence at 2:00 p.m. immediately followed by its regular session.
Since the organizational meeting will not be held until 2:00 p.m., there will not be
a 9:00 am informal session for briefings and Closed meetings.
If you should have questions, please do not hesitate to contact me at 853 -2541.
Sincerely,
Stephanie M. Moon Reynolds
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)853 -1145
E -mail: clerk(kroanokeva.gov
July 7, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am attaching copy of the Roanoke City Electoral Board Abstract of votes cast in the
General Election held in the City of Roanoke on Tuesday, May 6, 2014, certifying that
David B. Trinkle, William D. Bestpitch, and Raphael E. Ferris received the largest
number of votes for Members of City Council.
Oaths of Office were administered on Wednesday, June 25, 2014, by the Honorable
Judges of the Twenty -Third Judicial Circuit, as follows:
David B. Trinkle as a Member of Council for a term commencing July 1,
2014 and ending June 30, 2018; and as Vice -Mayor for a term
commencing July 1, 2014 and ending June 30, 2016;
William D. Bestpitch as a Member of Council for a term commencing
July 1, 2014 and ending June 30, 2018; and
Raphael E. Ferris as a Member of Council for a term commencing July 1,
2014 and ending June 30, 2018
Sincerely,
Stephanie M. Moon`Reyno s, MMC
City Clerk
Attachment
ABSTRACT of VOTES
Cast in ROANOKE CITY, VIRGINIA
at the 2014 May City General Election held on May 06, 2014 for,
Member City Council
NAMES OF CANDIDATES ON THE BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
4234
David B. "Dave" Trinkle
3325
Raphael E. "Ray" Ferris
2980
William D. "Bill' Bestpitch
2302
Roger D. Malouf
2276
James R. Garrett
2264
Freeda L. Cathcart
2085
Hank W. Benson
1486
Linda F. Wyatt
1011
Valerie L. Garner
795
Tuan L. Reynolds
Total Write -In votes [From Write -Ins Certifications] 53
[Valid Write -Ins + Invalid Write—ins = Total Write In Votes]
Total Number of OverVotes for Office
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on May 06, 2014, do herby certify that the above is a true and correct Abstract of Votes at the
said election and do, therefore, determine and declare that the following person(s) has received the greatest number of
votes cast for the Member City Council_
1. David B "Dave" Trinkle
2 Raphael E. "Ray" Ferris
3. Willi D. "Bill' Bestpilgh
Given under our hands this
7f"
day of 144 OL a O
, Chairman
Vice Chairman
,Secretary
Secretary, Electoral Board
Virginia:
IN RE:
IN THE CIRCUIT COURT OF THE CITY OF ROANOKE
QUALIFICATION OF MEMBERS OF THE
COUNCIL OF THE CITY OF ROANOKE
On this 25th day of June, 2014, David B. Trinkle and William D. Bestpitch, who have
been duly elected as members of the Council of the City of Roanoke, Virginia for a term of
four years, commencing July 1, 2014, qualified for that office by taking and subscribing the
oath prescribed by law; and David B. Trinkle, having been duly selected as vice mayor of the
City of Roanoke, Virginia, for a term of two years, commencing July 1, 2014, likewise
qualified for that office by taking and subscribing the oath prescribed by law.
The Clerk shall spread a copy of this Order and of each oath upon the civil order book,
and shall transmit duly certified copies of this Order and of the oaths to David B. Trinkle and
William D. Bestpitch, and to the City Clerk.
ENTER: This 2 th day of Ju e, 2014
d R eckstein, Chief Judge
r
_A v /uF't,."F�F'`TE Lq fP HA N. 0 LEiit
Virglinia:
IN THE CIRCUIT COURT OF THE CITY OF ROANOKE
IN RE:
QUALIFICATION OF RAPHAEL E. FERRIS
AS A MEMBER OF ROANOKE CITY COUNCIL
r;O
On this 27th day of June, 2014, Raphael E. Ferris, who has been duly elected as a
member of the Council of the City of Roanoke, Virginia for a term of four years, commencing
July 1, 2014, qualified for that office by taking and subscribing the oath prescribed by law.
The Clerk shall spread a copy of this Order and of the oath upon the civil order book,
and shall transmit duly certified copies of this Order and of the oath to Raphael E. Ferris, and
to the City Clerk.
ENTER: This 27 h day qfjune, 014
ifford . Weckstein, Chief Judge
� ��uVI�LIi�I" VI LafA
ry
UV hltj i.'`
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, David B. Trinkle, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Member of the Council of the City of Roanoke, Virginia, for a term of four years
commencing July 1, 2014 and ending June 30, 2018; and as Vice -Mayor of the City of
Roanoke, Virginia, for a term of two years commencing July 1, 2014 and ending
June 30, 2016, according to the best of my ability/lSo heig me God). r-,
B. TRINKLE
The foregoing oath of office was taken, sworn to, and subscribed before me by David B.
Trinkle this 25`h day of June 2014.
I - (I 1.12K D I\( KSM i nvv,tiWre to, c.ataitntionA ,Itw", o.011, i 20141 dew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, William D. Bestpitch, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Member of the Council of the City of Roanoke, Virginia, for a term of four years
commencing July 1, 2014 and ending June 30, 2018, according to the best of my ability
(So help me God).
KI
WILLIAM Q!BESTPITCH
The foregoing oath of office was taken, sworn to, and subscribed before me by William D.
Bestpitch this 251h day of June 2014.
Judge of the Twenty -Third Judicial Circuit
I I'I.I R DA I A (_ KS "I I III I,ItIWre Investiture tot ( A ('onmo,I oaths 120 14) h,c
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Raphael E. Ferris, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Member of the Council of the City of Roanoke, Virginia, for a term of four years
commencing July 1, 2014 and ending June 30, 2018, according to the best of my ability
(So help me God). .
Lam./
The foregoing oath of office was taken, sworn to, and subscribed before me by
Raphael E. Ferris this 27 day of June 2014.
1060'xxz� , -
Judge We Twenty-Third Judicial Circuit
L'. \CLERK\ DATA \('KSM1 \Invc,tiwreVnvfttitare for City C ciloaths(2014).doc
Cd f99Wohaiiort
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of July, 2014.
No. 39980 - 070714.
A RESOL UTION recognizing the Honorable David Trinkle to be
a member of the City Council and Vice -Mayor of the City of Roanoke.
WHEREAS, the Honorable David Trinkle received the largest
number of votes of any candidate running for City Council in the
regular Councilmanic election held on the first Tuesday in May, 2014,
and was, therefore, elected Vice -Mayor of the City for a two-year term,
which will commence July 1, 2014, as provided by Section 4 of the
Charter of the City of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the Honorable David Trinkle be, and he is, hereby
recognized to be a duly elected member of the Council of said City for
a term commencing on the 1st day of July, 2014, and continuing for a
period of four years, and until his successor shall have been elected
and qualified, and to be the duly elected Vice -Mayor of the City for a
term commencing July 1, 2014, and continuing for a period of two
years, and until his successor shall have been elected and qualified.
ATTEST:
Stephanie MeReynold,
City Clerk
APPROVED
David A. Bowers
Mayor
G% c9pejohiMW
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of July, 2014.
No. 39981- 070714.
A RESOLUTIONpaying tribute to the Honorable Court Rosen, and expressing
to him the appreciation of the City and its people for his exemplary public service as
the Vice -Mayor of the City.
WHEREAS, Mr. Rosen was elected as Vice -Mayor in May 2012, having served
on Council since 2008;
WHEREAS, Mr. Rosen is a partner with Blue Ridge Development Group, Inc.;
and
WHEREAS, Mr. Rosen has worked diligently on the Audit Committee,
Legislative Committee, and Personnel Committee of the City Council, as Vice -
President of Greater Roanoke Transit Company, Alternate Council Liaison for the
Roanoke Redevelopment and Housing Authority, Council Representative for
Virginia's First Cities Coalition, City Representative for the Finance Policy
Committee of the Virginia Municipal League, City Representative for the Community
and Economic Development Policy Committee of the Virginia Municipal League, and
Member of the Board of Directors of Total Action for Progress (TAP).
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Council adopts this Resolution as a means of recognizing and
commending the many services rendered to the City of Roanoke and its people by the
Honorable Court Rosen, as Vice - Mayor.
2. The City Clerk is directed to forward an attested copy of this Resolution
to the Honorable Court Rosen.
ATTEST.•
41 ""- _I,
Stephanie Mom
City Clerk
APPROVED
David A. Bowers
Mayor
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)853 -1145
E -mail: clerk @iroanokeva.gov
July 8, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBM CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39982 - 070714 establishing a meeting schedule
for City Council for the Fiscal Year commencing July 1, 2014, and terminating June 30,
2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014.
Sincerely,
Stephanie M. Moon Reyn'616s, MMC)
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Amelia C. Merchant, Acting Finance Director
Cindy Poulton, Clerk, Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of July, 2014.
No. 39982 - 070714.
A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year
commencing July 1, 2014, and terminating June 30, 2015,
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This resolution establishes a schedule of regular meetings for City Council for the
Fiscal Year commencing July 1, 2014, and terminating June 30, 2015.
2. For such fiscal year, City Council shall hold regular meetings on the first and third
Mondays of each month, at the following times of commencement:
(a) Unless otherwise provided by resolution of Council, each regular
meeting on the first Monday in each month shall commence at 9:00 a.m. for the
conduct of informal meetings, work sessions, or closed meetings. Thereafter,
Council shall take up the regular agenda at 2:00 p.m. Council may recess between
the 9:00 a.m. session and the 2:00 p.m. session.
(b) Unless otherwise provided by resolution of Council, each regular
meeting on the third Monday in each month shall commence at 2:00 p.m. for the
conduct of regular business. The second meeting of each month shall be recessed
upon the completion of all business except the conduct ol'public hearings, and such
meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public
hearings.
3. With regard to the regular meetings scheduled to be held on the first Monday
of each month, inasmuch as City officials and Council members will be attending the
Virginia Municipal League Annual Conference to be held on October 5 -7, 2014, an
K:\MEASMES \YEARLY XEASURES \2014 \COUNCIL MEETING SCHEDULE 3014- 2015.DOC
exception is noted herein and the regular meeting scheduled to be held on Monday, October 6, 2014,
is rescheduled to be held on Thursday, October 9, 2014, and shall commence at 9:00 a.m.
4. When any regularly scheduled Monday meeting shall fall on a holiday of the City,
such meeting shall be held on Tuesday next following.
5. All meetings of City Council shall be automatically adjourned at 11:00 p.m., unless a
motion setting a new time for adjournment be made, seconded, and unanimously carried.
6. All regular meetings of City Council shall be held in the Council Chamber, Room
450, of the Municipal Building, unless otherwise provided by resolution of Council., with the
exception of the 9:00 a.m. session of the regular meeting on August 4, 2014, which shall be held at
Patrick Henry High School, 2102 Grandin Road, S.W., Roanoke, Virginia at 9:00 a.m..
7. City Council may prescribe a day or time other than that established by this resolution
or a meeting place other than that established by this resolution by adoption of a resolution
establishing a new meeting day, place or time. City Council shall cause a copy of such resolution to
be posted adjacent to the door of the Council Chambers and inserted in a newspaper having general
circulation in the City at least seven days prior to the date of the meeting at such amended day, time
or place
8. This Resolution shall have no application to special meetings of City Council called
pursuant to §10 of the City Charter.
ATTEST:
K: \MASOK15 \YEARLY NEASMES \2014 \C0UNCIL METING SCHXDME 2014- 2015.D0C
City Clert.
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540) 853 -1145
E-mail elerk(mroanokeva.gov
July 11, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
The following committee assignments as agreed upon by the Council at its May 19,
2014 Council Meeting, were concurred in at the organizational meeting of the Council
on Monday, July 7, 2014:
• Personnel Committee - Composed of the seven members of Council.
Council Member Lea as Chair and Vice -Mayor Trinkle as Vice -
Chair
• Greater Roanoke Transit Company, Board of Directors - Incudes two
members of Council. Mayor Bowers as President and Vice -Mayor
Trinkle as Vice - President
• Audit Committee - Composed of at least three members of the Council.
Council Member Ferris as Chair, Council Member Price as Vice -
Chair and Council Member Rosen as a member
• Legislative Committee - Composed of the seven members of Council.
Council Member Rosen as Chair and Council Member Bestpitch
as Vice -Chair
• Roanoke Redevelopment and Housing Authority, Board of
Commissioners. Council Member Bestpitch as the Council liaison
• Roanoke Valley- Alleghany Regional Commission. Mayor Bowers and
Council Members Bestpitch and Ferris as the elected official
representatives
Mayor Bowers and Members of City Council
July 11, 2014
Page 2
• Total Action for Progress, Board of Directors. Council Member
Rosen as the Public Official representative
• Roanoke Valley Regional Cable Television Committee. Council
Member Price as the Council representative
• Virginia's First Regional Industrial Facilities Authority. Council
Members Bestpitch as the City's elected official representative
and Price as the Alternate
• New River Valley Commerce Park Participation Committee. Council
Member Bestpitch as the City's elected official representative and
Price as the Alternate
• Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee. Council Members Bestpitch and
Ferris as the elected official representatives
• Roanoke Valley Area Metropolitan Planning Organization. Council
Members Bestpitch and Ferris as the election official
representatives
• The Hotel Roanoke Conference Center Commission. Vice -Mayor
Trinkle as the Council representative
• Virginia Municipal League Human Development and Education Policy
Committee. Council Member Price as the Council representative
• Virginia Municipal League Finance Policy Committee. Council
Member Rosen as the Council representative
• Virginia Municipal League Community and Economic Development
Policy Committee: Council Member Rosen as the Council
representative
• Virginia First Cities Coalition: Council Member Rosen as a City
Council representative
Ckjsl /council /2014 /council committee assignment letter 2014.doc
Mayor Bowers and Members of City Council
July 11, 2014
Page 3
• Roanoke Valley Economic Development Partnership, Board of
Directors: Mayor Bowers as a top elected official (Local
Government)
City of Roanoke /Roanoke City Public Schools Joint Service
Committee: Council Member Bestpitch as City Council
representative and Council Member Price as the Alternate City
Council representative
Sincerely,
Stephanie M. Moon Reyn ds C
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Troy A. Harmon, Municipal Auditor
Ckjsl /council /2019 /council committee assignment letter 2014.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone (540) 853 -2541
Far. (541) 853 -1145
If .....:L nine 4 /i'.�nn nn 4nvn nnv
ti'1'h;P11ANlli M. MOON REYNOLDS, MMC
City Clerk
July 11, 2014
Linda McMinimy
Legislative Director
Virginia's First Cities Coalition
1108 East Main Street, Suite 1108
Richmond, Virginia 23219
Dear Ms. McMinimy:
JONATHAN E. CRAFr, CIVIC
Deputy City Clerk
C'F,CELIAT. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Council Member Court G. Rosen was reappointed to serve as the City Council
representative of the Virginia's First Cities Coalition.
Sincerely,
UA-A-1) n
Stephanie M. Moon Reynolds, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
F—fl- rirrk(nlrnnnn Oran o-
STEPIIANIE M. MOON REYNOLDS, MMC
City Clerk
July 11, 2014
Christy Straight
Project Manager
Virginia's First Regional Industrial
Facility Authority
6580 Valley Center Drive, Suite 124
Radford, Virginia 24141
Dear Ms. Straight:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Council Member William D. Bestpitch was reappointed to serve as the elected
City official representative and Council Member Anita J. Price as the Alternate elected
City official representative of the Virginia's First Regional Industrial Facility Authority and
the New River Valley Commerce Park Participation Committee, respectively.
Sincerely,
tv�pm*-��
Stephanie M. Moon Reynolds, MMC
City Clerk
STEPHANIE M. MOON REYNOLDS, MM(
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (5411) 853 -2541
Fax: (54(1)853 -1145
E -mail: cicrk(aroauokeva.Rov
July 11, 2014
Glenda Edwards Goh
Executive Director
Roanoke Redevelopment and
Housing Authority
P. O. Box 6359
Roanoke, Virginia 24017 -0359
Dear Ms. Goh:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Council Member William D. Bestpitch was appointed to serve as the Council's
Liaison to the Roanoke Redevelopment and Housing Authority, Board of
Commissioners, effective July 7, 2014.
Sincerely,
Stephanie �on R noldsTC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
G --ii. rlor4Glmn..n4aon one
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
July 11, 2014
Theodore J. Edlich, III
Executive Director
Total Action for Progress
302 2 "d Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Edlich:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Council Member Court G. Rosen was reappointed to serve as the City's Public
Official representative of the Total Action for Progress, Board of Directors.
Sincerely,
Pa fn- . 'sue
Stephanie M. Moon R nold MMC
P .
City Clerk
e
b'
�s CITY OF ROANOKE
OFFICE OF THE CITY CLERK
c.
215 Church Avenue, S.W., Room 456
f
� a Roanoke,Virginia 24011-1536
LI s'' , Telephone: (540)1153-2541
Fax: (540)853-1145
STEPI IANIE NI.MOON REYNOLDS,MMC I';mail: cicrk(rAroanokeva'gov JONATII AN E.CRAFT,CMC
City Clerk Deputy City Clerk
CEC ELI A T.WEBB,CMC
Assistant Deputy City Clerk
REVISED
July 18, 2014
Elaine Bays-Murphy
Cable Access Director
Roanoke Valley Cable Television
RVTV Channel 3
541 Luck Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Bays-Murphy:
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Council Member Anita J. Price was appointed to replace Vice-Mayor David B. as
the Roanoke City Council representative of the Roanoke Regional Cable Television
Committee.
Sincerely,
Sultirn Stephanie M. Moon Reynolds, MC
City Clerk
pc: Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia
24179
Deborah Jacks, Clerk, Roanoke County Board of Supervisors, P. 0. Box
29800, Roanoke, Virginia 24018
Ckjc I/con espondence/2014/organizational meeting correspondence July 7,2014.doc
STEPI IAN IF, M. MOON REYNOLDS, NJ NJ
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'Telephone: (540)853 -2541
Fax: (540) 853 -1145
E-mail: clerk(a roanokeva.gov
July 11, 2014
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24011
Dear Mr. Strickland:
JONATHAN E. CRAPr, CMC
Deputy City Clerk
CECELIAT. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Council Member William D. Bestpitch was reappointed to serve as an elected City
official representative of the Roanoke Valley — Regional Comprehensive Economic
Development Strategy Committee.
Sincerely,
`
4 M '
Stephanie M. Moon Reynotds, M C
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
ti'l'l?FIIANIE M. MOON REYNOLDS, MMC
City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
E-mail: clerk(titroamlieva.gov
July 11, 2014
Debbie Moses, Secretary
Hotel Roanoke and Conference
Center Commission
Roanoke, Virginia
Dear Ms. Moses:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA "r. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Roanoke City Council held on Monday, July 7,
2014, Vice -Mayor David B. Trinkle was reappointed to serve as the City Council
representative of the Hotel Roanoke and Conference Center Commission.
Sincerely,
Stephanie M. Moon R)Ms, ZC
City Clerk
c:.`v-!-,>
c CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
'xr Roanoke,Virginia 24011-1536
a? "-^` Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerkirlroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
July 11, 2014 CECELIA T.WEBB,CMC
Assistant Deputy City, Clerk
The Honorable David A. Bowers
Mayor
Roanoke, Virginia
Dear Mayor Bowers:
At an organizational meeting of the Council of the City of Roanoke, which was held on
Monday, July 7, 2014, you were reappointed as an elected official representative of the
Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending
June 30, 2017.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
m ,wvoin, 41
Stephanie M. Moon Reynolds, M
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional,
Commission, P. O. Box 2569, Roanoke, Virginia 24010
Ckjcl/oaths and qualifications/Roanoke valley-alleghany regional commission/bowers oath.doc
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at an organizational
meeting of Council which was held on the seventh day of July 2014, the Honorable
David A. Bowers was reappointed as an elected official representative of the Roanoke
Valley-Allegheny Regional Commission for a three-year term of office ending June 30,
2017.
Given under my hand and the Seal of the City of Roanoke this eleventh day of
July 2014.
rn • t
City Cl
Ckjc I/oaths and qualifications/Roanoke valley-alleghany regional commission/bowers oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
F -mail• rlrrkG?rnannkeva.anv
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
July 11, 2014
The Honorable Raphael E. Ferris
Roanoke City Council Member
Roanoke, Virginia
Dear Council Member Ferris:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Council of the City of Roanoke which was held on
Monday, July 7, 2014, you were appointed as an elected City official representative to
replace M. Rupert Cutler (non - elected official) of the Roanoke Valley - Alleghany
Regional Comprehensive Economic Development Strategy Committee for a term of
office ending March 31, 2017.
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
SSSincerely,
Stephanie M. Moon Re nolds, MC
City Clerk
Enclosures
PC: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at the organizational
meeting of Council which was held on the seventh day of July 2014, Raphael E. Ferris
was appointed as an elected City official representative to replace M. Rupert Cutler
(non - elected official) of the Roanoke Valley - Alleghany Regional Comprehensive
Economic Development Strategy Committee for a term of office ending March 31, 2017.
Given under my hand and the Seal of the City of Roanoke this eleventh day of
July 2014.
City Clerk��j ����
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(aroanokeva.gov
July 11, 2014
The Honorable Raphael E. Ferris
Council Member
Roanoke, Virginia
Dear Council Member Ferris:
JONATHAN E. CRAFT, CIVIC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Council of the City of Roanoke which was held on
Monday, July 7, 2014, you were reappointed as an elected City official representative of
the Roanoke Valley Area Metropolitan Planning Organization for a three -year term of
office ending June 30, 2017.
Enclosed you will find a Certificate of Your reappointment and an Oath or
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon nol s, MMC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P.O. Box 2569, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at the organizational
meeting of Council which was held on the seventh day of July 2014, Raphael E. Ferris
was reappointed as an elected City official representative of the Roanoke Valley Area
Metropolitan Planning Organization for a three -year term of office ending June 30, 2017.
Given under my hand and the Seal of the City of Roanoke this eleventh day of
July 2014.
City F� e k3PµM C
S'I'EPIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(aroanokeva.gov
July 8, 2014
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
JONATHAN Fs. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At the organizational meeting of the Council of the City of Roanoke which was held on
Monday, July 7, 2014, you were appointed as an elected City official representative to
replace M. Rupert Cutler (non - elected official) of the Roanoke Valley Metropolitan
Planning Organization for a three -year term of office ending June 30, 2017.
Enclosed you will find a Certificate of your appointment and an Oath or
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sincerely,
Stephanie M. Moon noIds, MMC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at the organizational
meeting of Council which was held on the seventh day of July 2014,
William D. Bestpitch was appointed as an elected City official representative to replace
M. Rupert Cutler (non - elected official) of the Roanoke Valley Metropolitan Planning
Organization for a three -year term of office ending June 30, 2017.
Given under my hand and the Seal of the City of Roanoke this eleventh day of
July 2014.
City Clerk�—
CITY OF ROANOKE
,r-r . OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
6_S
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
July 28, 2014
Minister David Dickey
Loudon Avenue Christian Church
730 Loudon Avenue, N. W.
Roanoke, Virginia 24017
Dear Minister Dickey:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, July 7, 2014.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Atil‘ai° len• hett-rwiStilt
Stephanie M Moon Reynolds, MMC
City Clerk
SMR:aa
Office of the Mayor
CITY OF = ROANOKE
WHEREAS, the National Recreation and Park Association brings visibility to
parks and recreation, and quality sports programs;
WHEREAS parks, recreation activities and leisure experiences provide
opportunities for young people to live, grow and develop into contributing members
ofsociety;
WHEREAS, parks and recreation create lifelines and continuous life experiences
for older members of the community;
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization and stress reducing experiences and generate opportunities for
members of the community to come together through fun - filled recreational pursuits;
WHEREAS, parks, playgrounds, ball fields, nature trails, open spaces, community
and cultural centers and historic sites make communities attractive and desirable
places to live, work, play and visit and contribute to ongoing economic vitality;
WHEREAS, parks, greenways and open space provide a welcome respite from our
fast paced, high tech lifestyles, while protecting and preserving our natural
environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community which impacts positively upon the social,
economic, health and environmental quality of the community.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
encourage all citizens to participate in their choice of pleasurable activities to find
refreshment and renewed vitality in their lives, and do hereby proclaim the month of
July 2014, throughout this great, All - America City, as
PARKS AND RECREATION MONTH.
Given under our hands and the Seal of the City of Roanoke this seventh day of July in
the year two thousand and four
ATTEST.
Stephanie M Moon Reynolds
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
a Roanoke, Virginia 24011 -1536
Telephone: (540)N53-2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E -mail: clerk @roanokeva.gov
City Clerk
July 8, 2014
Adam Boitnott
2769 Bobwhite Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Boitnott:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
A communication from the City Clerk advising of your resignation as a Commissioner of
the Roanoke Redevelopment and Housing Authority was before the Council of the City
of Roanoke at its meeting held on Monday, July 7, 2014.
Your resignation was accepted and the communication was received and filed.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a Commissioner of the Roanoke
Redevelopment and Housing Authority, from October 23, 2008 to June 8, 2014. Please
find enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your service.
Sincerely,
Stephanie M. Moon Reynolds,
City Clerk
Enclosure
PC: Glenda Edwards Goh, Executive Director, P. O. Box 6359, Roanoke, Virginia 24017
CERTIFICATE OF APPRECIATION
PRESENTED TO
ADAM BOITNOTT
AS A MEMBER OF THE
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
FROM AUGUST 23, 2008 TO JUNE 8, 2014
APPROVED:
ON THIS 8TH DAY OF JULY , 2014
IN RECOGNITION OF PUBLIC SERVICE RENDERED
TO THE CITY OF ROANOKE
ATTEST:
DAVID A. BOWERS STEPHANIE M.MOON PYN&T)
MAYOR CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540) 853 -1145
E -mail: clerki
To: Glenda Edwards Goh aZLohra.rkchousin e.ore>
Subject: Resignation
Glenda-
Earlier this month our company was acquired by a firm from Birmingham Alabama. As a result of
this acquisition I am on a six month contract to integrate the firms, then will myself be looking for a
new opportunity. Given these work related commitments I will not be able to dedicate the time to
RRHA that it deserves. It is with much regret that I have to resign from the RRHA.
I thank you for the opportunity to serve and for the work you and staff have put into the RRHA. If I
can ever be of assistance please let me know.
Best,
Adam Boltnott
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Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I. Barbara A. Dameron, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Director of Finance of the City of Roanoke, for a term of office
commencing July 22, 2014, and ending September 30, 2014, according to the best of
my ability. So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Barbara A. Dameron this � day of 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
July 8, 2014
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Douglas Jackson has qualified as a member of the Roanoke
Arts Commission for a three -year term of office ending June 30, 2017.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Douglas Jackson, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission for a three -year term of office ending
June 30, 2017, according to the best of my ability. So help me God.
The foregoing oath of office was taken, swo?rr -fo,
Douglas Jackson this 1 o+' day of 2014.
and subscribed before me by
Brenda S. Hamilton, Clerk of the Circuit Court
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
F -mail: rlerk0roanokeva.eov
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
July 8, 2014
Sheila Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
This is to advise you that Shawna A. Battle and King Tower have qualified as members
of the Roanoke Public Library Board for three -year terms of office ending
June 30, 2017.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Shawna A. Battle, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Public Library Board for a three -year term of office ending
June 30, 2017, according to the best of my ability. So help me God.
Shawna A. Battle
The foregoing oath of office was taken, sworn to, and subscribed before me by
Shawna A. Battle this � day of 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
By� Q Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, King Tower, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Public Library Board for a three -year term of office ending
June 30, 2017, according to the best of my ability. So help me God.
KING TPWER
The foregoing oath of office was taken, sworn to, and subscribed before me by King Tower
thisl% -lay of J�Y< 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853.2541
Fax: (540) 853 -1145
E-mail: clerk @rnanokeva.gov
July 8, 2014
Dan O'Donnell, Chairman
Roanoke Valley Juvenile Detention Center
Roanoke County Treasurer
5204 Bernard Drive, S. W., Suite 400A
Roanoke, Virginia 24018
Dear Mr. O'Donnell:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
This is to advise you that Jane Conlin has qualified as a City representative of the
Roanoke Valley Juvenile Detention Center Commission for a four -year term of office
ending June 30, 2018.
Sincerely,
Stephanie M. Moon Reyn MM
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Jane Conlin, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Juvenile Detention Center
Commission for a four -year term of office ending June 30, 2018, according to the best of
my ability. So help me God.
jlu� owoti
Jan C nlin
The foregoing oath of office was taken, sworn to, and subscribed before me by
Jane Conlin this 2Lday of -014.
Brenda S. Hamilton, Clerk of the Circuit Court
B er
y Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: elerkGAroanokeva.gov
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
July 8, 2014
Liz Belcher
Roanoke City Greenway Coordinator
1206 Kessler Mill Road
Salem, Virginia 24153
Dear Ms. Belcher:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depute' City Clerk
This is to advise you that James B. Lee has qualified as a City representative of the
Roanoke Valley Greenway Commission for a three year term of office ending
June 30, 2017.
S�incerrel�y,� ��`` ���K►'/
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, James B. Lee, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Greenway Commission for a three-
year term of office ending June 30, 2017, according to the best of my ability. So help me
God.
qa'M - '/9 L
JiPfies B. Lee
The foregoing oath of office was taken, sworn to, and subscribed before me by
James B. Lee this //,""day o 2014.
Brenda S. Hamilton, Clerk o he Circuit Court
By
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
F -mniL rlerk(nlrnannkeva . onv
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
July 8, 2014
Amelia C. Merchant, Secretary
City of Roanoke Pension Plan
Board of Trustees
Roanoke, Virginia
Dear Ms. Merchant:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
This is to advise you that Stephen E. Keatts (Police Department) for a two -year term of
office commencing July 1, 2014 and ending June 30, 2016; Cassandra Altice (Western
Virginia Water Authority) for a four -year term of office commencing July 1, 2014 and
ending June 30, 2018; and Michael B. Shockley (City Employee) to fill the unexpired
term of office of Carolyn Glover ending June 30, 2016; have qualified as members of
the City of Roanoke Pension Plan, Board of Trustees.
Sincerely,
tm.yye w
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Stephen E. Keatts, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the City of Roanoke Pension Plan, Board of Trustees for a two -year
term of office commencing July 1, 2014 and ending June 30, 2016, according to the
best of my ability. So help me God.
The foregoing oath of offcg was taken, sworn to, and subscribed before me by
Stephen E. Keatts thi day of 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
Bj,��� Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Cassandra Altice, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member (Western Virginia Water Authority) of the City of Roanoke Pension
Plan, Board of Trustees, for a four -year term of office commencing July 1, 2014 and
ending June 30, 2018, according to the best of my ability. So help me God.
r0_S66Y i4_�C
C SSANDRA ALTICE
The foregoing oath of office was taken, sworn to, and subscribed before me by
Cassandra Altice this �5 day of _50-Z- 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
B Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Michael B. Shockley, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member (City employee) of the City of Roanoke Pension Plan, Board of
Trustees to fill the unexpired term of office of Carolyn Glover ending June 30, 2016,
according to the best of my ability. So help me God.
MICHAEL B. eHOCKLEY
The foregoing oath of office was taken, sworn to, add subscribed before me by
Michael B. Shockley this ay of a ]., 2014.
Brenda S. Hamilton. Clerk of the Circuit Court
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerkQroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City, Clerk
July 8, 2014
Nicole Ashby, Secretary
Mill Mountain Advisory Committee
Roanoke, Virginia
Dear Ms. Ashby:
This is to advise you that John Rottenborn, Ahondryea Brooks and Kelvin Bratton for
three-year terms of office, each, commencing July 1, 2014, and ending June 30, 2017;
Kae Bolling, Louise Kegley and Nancy V. Dye for two-year terms of office, each,
commencing July 1 , 2014, and ending June 30, 2016; and Matthew Bullington for a one-
year term of office commencing July 1, 2014, and ending June 30, 2015, qualified as
members of the Mill Mountain Advisory Board.
Sincerely,
$; a, rte . , ,�
Stephanie M. Moon Reynolds, MM
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, John Rottenborn, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Mill Mountain Advisory Board for a three -year term of office
commencing July 1, 2014 and ending June 30, 2017, according to the best of my ability.
So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by John
Rottenborn this Z day o 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
B 14
, gerk
�
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Ahondryea Brooks, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Mill Mountain Advisory Board for a three -year term of office
commencing July 1, 2014 and ending June 30, 2017, according to the best of my ability.
So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Ahondryea Brooks this
day of 4014.
Brenda S. Hamilton, Clerk of the Circuit Court
By � y CIe:5
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Kelvin Bratton, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Mill Mountain Advisory Board for a three -year term of office
commencing July 1, 2014 and ending June 30, 2017, according to the best of my ability.
So help me God.
ti ,p
KELVIN BRATTON
The foregoing oath of of, was taken, sworn to, and subscribed before me by Kelvin
Bratton this 1 k day of 2014.
Brenla- &, Hamilton, Clem oft Circuit Court
,r 1 I;
By Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Kae Bolling, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as the Mill Mountain Garden Club representative of the Mill Mountain Advisory
Board for a two -year term of office commencing July 1, 2014 and ending June 30, 2016,
according to the best of my ability. So help me God.
e
� 6 ,
KAE BOLLING
The foregoing oatlj of offic was taken, sworn to, and subscribed before me by Kae
Bolling this /� day of 2014.
Brenda Court
B Clerk
i
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Louise Kegley, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as the Fishburn Family representative of the Mill Mountain Advisory Board for a
two -year term of office commencing July 1, 2014 and ending June 30, 2016, according
to the best of my ability. So help me God.
,-�� ( i
LOLOSE KEGLEY
The foregoing oath of office was taken, sworn to, and subscribed before me by Louise
Kegley this_3y day of 2014.
1
Br da S. Hamilton, Clerk of the Circuit Court
Bpi , irk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Nancy V. Dye, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Mill Mountain Advisory Board for a two -year term of office
commencing July 1, 2014 and ending June 30, 2016, according to the best of my ability.
So help me God.
I �
The foregoing oath of office was taken, sworn to, and subscribed before me by
Nancy V. Dye this day of 2014.
Brenda S. Hamilton, Clerk oft Circuit Court
61(/�l� ` , + Irk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Matthew Bullington, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Mill Mountain Advisory Board for a one -year term of office
commencing July 1, 2014 and ending June 30, 2015, according to the best of my ability.
So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by Matthew
Bullington thisalc3 day of 2014.
Brenda S. Hamilton, Court
By C*11erk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(n),reanokeva.gov
March 19, 2014
JONATHAN E. CRAFT, CIVIC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
A request from Virginia CARES, Inc., and Total Action for Progress (TAP) to share
information with regard to a "Ban the Box" Initiative was before the Council at its regular
meeting held on Monday, July 7, 2014.
Without objection, the matter was referred to you for a response within 60 days.
Sincerely,
U��— M
Stephanie M. Moor
City Clerk
Enclosure
PC: Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Shawn Hunter, Employment Specialist,
P.O. Box 2868, Roanoke, Virginia 24011
Ted Edlich, CEO, Total Action for Progress, 302
Virginia 24011
Rey Ifs,
Virginia CARES, Inc.,
2nd Street, S. W., Roanoke,
Annette Lewis, Senior Vice - President for Programs, 302 2nd Street, S. W.,
Roanoke, Virginia 24011
Vr% inia
C- L I
The Commonwealth's Statewide Reentry Solution
June 25, 2014
Ms. Stephanie Moon, City Clerk
Noel C. Taylor Building, Room 456
215 Church Ave SW
Roanoke, VA 24011
An operating component of
a
into hope
RE: Virginia CARES (TAP) Request for time before City Council to make presentation on Ban the Box Initiative
Greetings Ms. Moon:
Mr. Ted Edlich, CEO of TAP and I, Shawn Hunter, Employment Specialist of Virginia CARES which is a component
of TAP formally request time before the City Council on July 7`", 2014 at 2:00 p.m. We intend to make a
presentation before the City Council in reference to the Ban the Box initiative. Both of us are requesting to
speak.
Councilman Sherman P. Lea will serve as our sponsor. If any additional information is needed, please do not
hesitate to advise.
Respectfully,
Shawn Hunter, Employment Specialist
3022 nd Street
Roanoke, VA 24011
540- 904 -9242
Shawn hunter@ta pinto hope. ore
CC: Ted Edlich, CEO
Annette Lewis, VP
"America is the land of the second chance — and when the gates of the prison open, the path ahead
should lead to abetter life." George W. Bush
Address: 302 2nd St. SW., Roanoke, VA 24011 Phone: 540- 283 -4800
Mailing Address: P.O. Box 2868, Roanoke, VA 24001 -2868
CITY OF ROANOKE
c,
_,1 CITY COUNCIL
s' 215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
July 7, 2014
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trickle
We jointly sponsor a request of Virginia CARES, Inc., and Total Action for Progress
(TAP) to share information with regard to the 'Ban the Box' Initiative, at the regular
meeting of City Council to be held on Monday, July 7, 2014, at 2:00 p.m.
cerely,
David B. Trinkle
Vice -Mayor
4Z-4� Ar"'.
Sherman P. Lea
Council Member
DBT /SPL:ctw
Our Mission
Statement:
"To lead a state-
wide network of
re -entry programs
that promotes
public safety by
advocating for ex-
offenders and
providing sup-
portive services to
help them live
successful lives"
IQ hr
n ;
T1104 SCnttreride Reelttr' SallrVon
Other Programs TAP
offers ...
Education —GED Classes
Higher Education Center Rm. 314 / 108 N.
Jefferson St./ Roanoke Va. 24016
(540)767 -6223
TLC - Transitional Living Center
2324 th St. NW / Roanoke VA 24017
(540)- 345 -7537
Housing Conservation
Tap Weatherization / P.O. Box 2868 /
Roanoke, VA 24001 / (540) 283 -4899
Fatherhood and Families
Higher Education Center Rm. 517/ 108 N.
Jefferson St./ Roanoke Va. 24016
(540)767 -6229
DOMESTIC VIOLENCE SERVICES
Tap Families in Transition/ P.O. Box 2868 /
Roanoke, VA 24001 / (540) 283 -4836
Head Start (Childcare)
302 2nd St./ Roanoke, Va. 24011
(540) 283 -4865
Homeless Veterans
3022 n d St./ Roanoke, Va. 24011
(540) 283 -4907
Business Seed
108 1st St NW / Roanoke, VA 24016
(540) 283 -4915
Rent Assistance
302 2nd St./ Roanoke, Va. 24011
(540) 283 -4892
YALE (Young Adult Life Enhancement)
Higher Education Center / 108 N. Jefferson St./
Roanoke Va. 24016 / (540)767-6079
Youthbuild
Higher Education Center/ 108 N. Jefferson St./
Roanoke Va. 24016 / (540)767-6225
C
ram
There is life after
incarceration...
302 2nd St.
Roanoke, VA 24016
(540)283 -4901
Fax (540) 777 -0225
Our Case Manager will meet one -
on -one to put together an individu-
al service plan for you and evaluate
your immediate needs...
After Orientation:
♦ Personal evaluation
- Health Concerns
- Education
- Income
Assistance available:
♦ Help in obtaining birth
certificate & ID's
♦ Transportation (bus passes)
• Assistance in Restoration of
Rights
Meet with a full -time Employment
Specialist on- site...
Services available:
• Resume assistance
• Job readiness classes
• Trips to VEC
• Mock interviews
♦ Trips to Virginia Western
Community College
Get encouragement from other ex-
offenders at our support groups
♦ Tuesday it a.m. — 12p.m. and
5:45p.m. — 6:30p.m
♦ Thursday 11 a.m. — 12p.m.
VA CARES offers a variety of classes
♦ Healthy relationships
♦ Communication skills
♦ Etiquette
♦ Money management
♦ Dress for success
♦ Other great topics
Take part in our graduation ceremony
after the completion of an individual
plan designed for you
♦ Alumni president on site to talk
about day to day struggles
♦ Being in our program provides pos-
itive reaction from the community
and potential employers
VA CARES in the Roanoke Valley
tap
�• a
into hope
� The High Cost of Arrest
According to the Justice Policy Institute's Virginia's Justice System: Expensive, Ineffective
and Unfair (2013): "In 2012, Virginia arrested 38,349 people on drug charges, a 51
percent increase from 2002. Marijuana arrests accounted for 62.4 percent, or 23,936, of
those arrests. Estimating law enforcement and court costs per arrest of $1,650 for
marijuana possession and $5,260 for more serious narcotic and drug equipment arrests,
the state spent more than $94 million on drug arrests alone in one year."
on drug arrests alone in one year
Source:
http:// vrxw. �urticepnticy. org/ vP�oads/ prv[ ICepolicy /docvmen[s /vaJUStica_syatero expensive ineffective and iWair_ilnat.pdf
"Between 1990 and 2009,
there has been a 72 percent
increase in the time served
for people sentenced for
drug offenses. "*
25% "Two- and -a -half times as many people are being
arrested for a drug offense in 2011, as were in
"At least 25 percent of 1999. Since the 1990s, Virginia has changed the
mandatory minimum drug laws, expanding the list of drugs that are
criminalized, and decreasing the amount of
sentence statutes in controlled substances that constitute a serious
Virginia apply only to felony offense. "*
drug offenses. "*
African Americans are
<20% of the VA population yet they make up:
61% of the prison population and
720/a of those are in prison for
drug offenses
+3.3 % INCREASE
"As a rate per 100,000, the sentencing
commission reported that ther drug
arrest rate in Virginia had surpassed
the U.S. rate, with an overall increase
in arrests of +3.3 percent between
2011 and 2012 (with a +4.2 percent
increase in marijuana arrests and a
+1.0 increases in all Schedule I and
Schedule II drugs). "*
- Source: The Drug Policy Institute 2014 publication Billion Dollar Divide: Virginia's Sentencing, Corrections and Criminal Justice Challenge (April 2014)
http // www. justicepolicy .org /uploads/)usticopolicy /documents /va -)ustice_ system_ expensive_ ineffecttve_and_nnfair_flnal.pdf
a
Ag:�PAkt
ky
into hope
� The High Cost of Arrest
Virginia Drug Arrest by Locality for TAP'S Service Area in 2002 and 2011
Locality
Drug Arrest Rate
2002
Drug Arrest Rate
2011
Alleghany County
323.6
846.2
Bath County
110.5
255.4
Botetourt County
311.7
441.5
Craig County
44.3
571.2
Roanoke County
382.3
499.6
Rockbridge County
161.2
183.3
Buena Vista
92.4
No crime data reported
Covington
460.9
661.6
Lexington
304.3
119.9
Roanoke City
782.9
1030.2
Salem
621.9
780.9
Source: DCJS Virginia Crime Trends 2002 -2011. Arrest rates are reported per 100,000 arrest -age population (ages 10 and older).
See https: //w .dcjs.virMa.gov/ research / documents/ VACtimeTiends2002through2011 .pdf for the full report.
............................................................................................................... ...............................
Proposal to Ban the Box on City Applications
Roanoke City Council
By Shawn Hunter, Employment Specialist, Virginia CARES
Greetings, my name is Shawn Hunter. I am the Employment Specialist at Virginia CARES. My job consists
of me going out in the community meeting employers and helping match ex- offenders with jobs.
Accomplishments
Since January of this year until now we have helped 164 ex- offenders who have participated in our
program find jobs. Once per month I visit the job sites and stay in contact with the clients and
employers. As of today all of them are still maintaining employment.
Employers are not considering or hiring individuals who check the box on applications
A plethora of our participants who have submitted applications for jobs online or in- person have felt
discouraged to continue job searching because they are never called for an interview. On numerous
occasions I have went to places where participants have applied and talked to the hiring managers and
had to persuade them to take a look at the application. It was only through my personal representation
of them that employers gave them an interview otherwise they would not have been considered
because they had checked the box. I ask all of you to please think about how many people that have not
been considered at all because they checked that box. Discouraged individuals turn against society and
lash out. If there is not opportunity what are they to do?
Why Ban the Box on City Applications?
The box on the application that asks the question, have you ever been convicted of a crime is a major
barrier to employment of people with a criminal past. If this box is banned it will give individuals who
have a criminal past at least the opportunity to receive an interview with an employer on an even scale
and hopefully be able to impress the employer with their skills and qualifications first, without the
stigma of a record. In -turn employers will be able to make individualized assessments instead of blanket
exclusions and consider the age of the offense and its relevance to the job. We have been successful in
finding ex- offenders jobs because I go to the employer and talk to them about our participants and their
skills. This support that we offer is what opens the door for them to get the interview. If it wasn't for
that, it is very likely that their application wouldn't even be reviewed nor would they receive an
interview.
Economy
When these men and women receive jobs they feel a sense of self - value. They become tax - payers and
consumers, which boosts the local economy. They are able to pay their fines, child- support etc. Most
importantly, the recidivism rate drops, making Roanoke safer.
Ladies and gentlemen, "banning the box' is about giving individuals a chance to become independent
and productive citizens. As a representative of Virginia CARES I sincerely ask that Roanoke City Council
will ban the box here in Roanoke.
Ban the "Box"
Comments to Roanoke City Council by Ted Edlich, President of TAP
Thank you so much for the opportunity to speak. As you are aware TAP has been deeply
involved in the re -entry of ex- offenders since 1978. TAP developed the first pre- and post -
incarceration program in the Commonwealth of Virginia known as Virginia Community Action
Reentry System (CARES). More than 30,000 prison inmates have gone through that program.
Virginia CARES has consistently had a lower recidivist rate for its participants than the general
prison population although our folks are more likely to have lower education levels, poorer
work histories, more severe crimes and longer prison terms than average. Last year TAP's
Virginia CARES program worked with 427 returning inmates in the City of Roanoke.
Given that we in the U.S. imprison more people than any other country in the world including
China and Russia, we have an increasing number of people leaving our prisons. The largest
numbers of persons who go to prison are male. Of the 35,626 adult males in the City of
Roanoke, approximately 7.8 % or 2,850 have been to prison and carry a felony on their record.
However, since there are nearly twice as many persons convicted of felonies who do not end up
in prison, the numbers of people in our city who have felony records are approximately 7,410
(just short of a fifth Roanoke's adult male population).
The irony is that even though crime rates decrease incarceration rates increase. A Center of
Economic and Policy Research paper concludes: "In absence of some reform of the criminal
justice system, the share of ex- offenders in the working -age population will rise substantially in
coming decades."
The single determinant of successful reentry and reconnection with the community is
employment. There is absolutely no debate about it. The key to productive citizenship is a job.
While TAP works hard to help returning inmates find housing, reconnect with their families,
support their children, pay their fines, court costs, and child support, we work extremely hard
to help our clients find a job. We work to help them create a resume, present themselves in an
interview, and access both additional education and a job. We work with area employers and
match candidates who have completed our program with available jobs.
It is also true than an increasing barrier to finding employment is a felony. A felony becomes a
red flag that often prevents the opportunity for employment even though all crimes and all
felonies are not the same. The "box' on employment applications that calls for disclosure of
felony activity across the board becomes a broad brush that eliminates further contact with an
employer and the opportunity of an employer to make an individual judgment on the value of
that prospect to the company. TAP has banned the box on our employment forms. We will
continue to do background checks on positions that require them. However, we will no longer
give even the appearance of a sweeping discrimination of a candidate because of a felony
conviction on an application. The City of Danville has banned the box on municipal job
applications. We urge the City of Roanoke to do the same.
G�
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Roanoke Prevention Alliance Presentation
I would like to sponsor a presentation by Dr. Paula Prince, on behalf of the
Roanoke Prevention Alliance, to present results of year one of the Strategic
Prevention Framework State Incentive Grant aimed at reducing incidences of
drunk driving in the City of Roanoke.
XWristop�e-r ---------- - --
Morrill
City Manager
Distribution: Council Appointed Officers
Strategic Prevention Framework
State Incentive Grant (SPF -SIG)
Phase II Year 1 Results
Susan Rieves- Austin, MS
BRBH, Manager Prevention Planning /Evaluation & SPF -SIG Project Director
Ray Bemis III, CPP, MSW
RPA & SPF -SIG Project Coordinator
To reduce alcohol - related
motor vehicle crashes
Of Zi to 24 year olds
drinking at restaurants
and then driving.
Monitor online "happy hour" advertising
Support increased enforcement efforts
Implement a mass media campaign
Young Adult Survey: 21— 24 year olds
perception that it is very likely they will be 30% 36%
stopped if they drink and drive
Young Adult Survey: 21— 24 year olds
perception that they will be arrested if they 63% 82%
are stopped while drinking and driving
Bounce Back Cards: People reporting that
the time spent at the sobriety checkpoint is N/A 97%
worth it to make our roads safer
ww
o)i
Young Adult Survey: 21— 24 year olds report seeing
PSAs promoting sobriety checkpoints and saturation
patrols
Young Adult Survey: 21— 24 year olds reporting that
they agree or strongly agree that Roanoke Police have
increased efforts to catch people drinking and driving
Young Adult Survey: 21— 24 year olds reporting they
agree or strongly agree that they make plans so that
they don't drink and drive
Young Adult Survey: 21— 24 year olds reporting that
they agree or strongly agree that enforcement efforts
have reduced their drinking and driving behaviors
54%
61%
93%
83
Monitoring Drink Special Advertising
Websites
Social Media
Continued Ongoing Enforcement
Sobriety Checkpoints
Saturation Patrols
Ongoing Media Campaign /Advocacy
Roanoke Prevention Alliance
Strategic Prevention Framework State Incentive Grant (SPF -SIG)
Tool / Measurement
ABC On- Premise Alcohol Outlet Use Regulations
Baseline 2012
2013
Surveillance Reports (48 /online 8, 8 /onsite): Establishments that are in
80%
compliance with happy hour regulations
N/A
(n= 48/60)
Media Campaigns
Baseline 2012
2013
Young Adult Survey: 21 — 24 year olds report seeing PSAs promoting sobriety
checkpoints and saturation patrols
N/A
54%
Young Adult Survey: 21— 24 year olds reporting that they agree or strongly
agree that Roanoke Police have increased efforts to catch people drinking and
N/A
61%
driving
Young Adult Survey: 21— 24 year olds reporting they agree or strongly agree
that they make plans so that they don't drink and drive
N/A
93%
Young Adult Survey: 21— 24 year olds reporting that they agree or strongly
agree that enforcement efforts have reduced their drinking and driving behaviors
N/A
83%
Bounce Back Cards: People reporting that they heard about the sobriety
checkpoint in advance
N/A
0%
Media Advocacy
Baseline 2012
2013
Young Adult Survey: 21— 24 year olds responding that they have seen reports
about ABC drink special regulation enforcement
N/A
37%
Sobriety Checkpoints / Saturation Patrols
Baseline 2012
2013
Young Adult Survey: 21— 24 year olds perception that it is very likely they will
be stopped if they drink and drive
30%
36%
Young Adult Survey: 21— 24 year olds perception that they will be arrested if
they are stopped while drinking and driving
63%
82%
Bounce Back Cards: People reporting that the time spent at the sobriety
checkpoint is worth it to make our roads safer
N/A
97%
Reduce Alcohol - Related Motor Vehicle Crashes of 21
Baseline 2012
2013
Roanoke Police Department Reports: Overall Motor Vehicle Crashes
103
113*
Roanoke Police Department Reports: 21 -24 Year Old Motor Vehicle Crashes
17
17
*15 less MVC by 34 and younger and 35 more by 35 and older for a total increase of 10 MVC
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)8534145
E -mail: clerk @manokeva.gov
July 8, 2014
Frances M. Harding, Director
Substance Abuse Mental Health Services Administration
U. S. Department of Health and Human Services
1 Choke Cherry Road
Rockville, Maryland 20857
Debbie Bonniwell, Executive Director
Blue Ridge Behavioral Healthcare, Inc.
301 Elm Avenue SW
Roanoke, Virginia 24016
Dear Ms. Harding and Ms. Bonniwell:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39983 - 070714 accepting the FY2015 Strategic
Prevention Framework State Incentive Grant to the City from the U. S. Department of
Health and Human Services, Substance Abuse Mental Health Services Administration,
Center for Substance Abuse Prevention; authorizing Blue Ridge Behavioral Health, Inc.,
to serve as the fiscal agent for distribution of the grant proceeds; and authorizing
execution of any required documents on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
- '. Y'
Stephanie M. Moon Re olds #C
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
t
V`: l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39983- 070714.
A RESOLUTION accepting the FY2015 Strategic Prevention Framework State Incentive
Grant to the City from the U.S. Department of Health and Human Services, Substance Abuse
Mental Health Services Administration, Center for Substance Abuse Prevention; authorizing
Blue Ridge Behavioral Health, Inc. to serve as the fiscal agent for distribution of the grant
proceeds; and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the FY2015 Strategic Prevention
Framework State Incentive Grant by the U.S. Department of Health and Human Services,
Substance Abuse Mental Health Services Administration, Center for Substance Abuse
Prevention, in the amount of $21,000, with no local match required, to fund overtime traffic DUI
enforcement, as more particularly described in the City Council Agenda Report dated July 7,
2014.
2. Blue Ridge Behavioral Health, Inc. is hereby authorized to be the fiscal agent for
distribution of the grant proceeds.
3. The City Manager is hereby authorized to execute the grant agreement and all
necessary documents required to accept the grant, in a form approved by the City Attorney.
4. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
R- Strategic Prevention Framework State Incentive grant FY2015.7 -7 -2014
ATTEST:
�a
City Clerk.
4'��
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39984- 070714.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia,
through The Roanoke Prevention Alliance, for the Strategic Prevention Framework State
Incentive Grant (SPF -SIG), amending and reordaining certain sections of the 2014 -2015
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014 -2015 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
SPF -SIG Grant FY15 - State
35- 640 - 3500 -1003 $ 19,508
35- 640 - 3500 -1120 1,492
35- 640 - 3500 -3500 21,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
%� -.ice• �o��'� -�
City Clerk.
CITY COUNCIL AGENDA REPORT
Y�
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Strategic Prevention Framework State Incentive Grant (SPF -SIG)
FY2015
The Roanoke Prevention Alliance has been awarded a second year of funding
from the SPF -SIG. The purpose of the grant is to reduce motor vehicle crashes
among 15-24 year olds who are under the influence of alcohol.
This grant is administered by the Commonwealth of Virginia through Virginia
Commonwealth University. SPF -SIG funds are provided by the Substance Abuse
Mental Health Services Administration, Center for Substance Abuse Prevention.
Blue Ridge Behavioral Health serves as the fiscal agent on the SPF -SIG.
The Roanoke Police Department is a member of the Roanoke Prevention
Alliance and has been sub - granted $21,000 to fund DUI enforcement
operations on specific target dates.
This funding will allow the Roanoke Police Department to fund approximately
650 officer hours of overtime traffic enforcement. No matching funds are
required.
Recommended Action:
Accept the Strategic Prevention Framework State Incentive Grant described
above and authorize the City Manager to execute the grant agreement and any
related documents; all such documents to be approved as to form by the City
Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate and
appropriate funding in the amount of $21 ,000 into accounts to be established
by the Director of Finance in the Grant Fund.
- - - -- -------------------
istopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Michael Shockley, Acting Director of Management and Budget
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clak(rilroanokeva.gov
July 8, 2014
Jennifer Mayton, Director of Administration
Virginia Department of Historic Resources
10 Courthouse Avenue
Petersburg, Virginia 23803
Dear Ms. Mayton:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39985 - 070714 authorizing the acceptance of a
Certified Local Government grant from the Department of Historic Resources, and
authorizing the execution of necessary documents, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
U�b�YN-1 ' aftl
Stephanie M. Moon Reyn s, M
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39985- 070714.
A RESOLUTION authorizing the acceptance of a Certified Local Government grant from the
Department of Historic Resources, and authorizing the execution of necessary documents, upon
certain terms and conditions.
WHEREAS, Virginia's Department of Historic Resources is required by provisions of the
National Historic Preservation Act to grant at least 10% of its annual Historic Preservation Fund
monies to Certified Local Governments in the state;
WHEREAS, the Department of Planning, Building, and Development applied for funds to
conduct a survey of the Belmont Historic District in preparation for a nomination for the Virginia
Landmarks Register and National Register of Historic Places;
WHEREAS, Virginia's Department of Historic Resources awarded the City of Roanoke a
Certified Local Government grant in the amount of $25,000; and
WHEREAS, as a condition of receiving the grant, the City is required to provide a local
match of $20,000.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the Certified Local Government grant in the
amount of $25,000, with a $20,000 local match from the City, as more particularly set forth in the
City Council Agenda Report dated July 7, 2014,
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's
acceptance of the grant, such documents to be approved as to form by the City Attorney, and to
2014 6 26 - DrIR grantdoe
furnish such additional information as may be required by the Virginia Department of Historic
Resources in connection with the grant.
3. The City Manager is further authorized to take any further actions, and to execute any
additional documents, approved as to form by the City Attorney, needed to implement and
administer the Certified Local Government grant.
ATTEST:
City C]Y� e1�-
2014 6 26 - DHR grmit.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39986- 070714.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Department of Historic Resources Certified Local Government Grant, amending and
reordaining certain sections of the 2014 -2015 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014 -2015 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35- 610 -8173 -2010 $ 45,000
Revenues
Certified Local Government FY15 — DHR 35- 610 - 8173 -8173 25,000
Certified Local Government FY15 — Local 35- 610 - 8173 -8174 20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
r_1Irr *1n
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Acceptance of Certified Local Government Grant Funds for
Survey of Belmont Historic District
Background:
Virginia's Department of Historic Resources (DHR) is required by provisions of
the National Historic Preservation Act to grant at least 10% of its annual Historic
Preservation Fund monies to Certified Local Governments (CLG) in the state.
The CLG Grant Program can be used for a variety of projects including surveys,
National Register nominations, preparation of preservation plans, and
educational events.
The Department of Planning, Building, and Development applied for funds to
conduct a survey of the Belmont Historic District in preparation for a
nomination for the Virginia Landmarks Register and National Register of
Historic Places.
By letter dated May 28, 2014, DHR awarded the City of Roanoke a CLG Grant in
the amount of $25,000. As a condition of receiving the grant, the City is
required to provide a local match of $20,000.
Considerations:
The survey project will implement policies and a specific action of Vision 2001-
2020 which recommends historic designation as a method to contribute to
revitalization through improved property maintenance and economic incentives
for rehabilitation. Specifically, the survey and nomination implement action EC
A26 to undertake a comprehensive inventory of historic and cultural properties
and districts in the City and consider historic districts, where applicable.
The matching funds will be transferred from the City's existing grant match
account to a project account.
City Council action is needed to authorize the City Manager to execute the
agreement with DHR, and to formally accept and appropriate the grant funds to
support the survey and inventory project.
Recommended Action:
Authorize the City Manager to execute any required grant agreements or
documents such to be approved as to form by the City Attorney, and to take
any necessary actions to revise, implement and administer such grant.
Adopt the accompanying budget ordinance to establish a revenue estimate for
state grant funds in the amount of $25,000, and appropriate funding of the
same into accounts to be established by the Director of Finance in the Grant
Fund. Transfer funding in the amount of $20,000 from the local grant match
account.
0§-iisiop ker-�. orrill
Ci ty Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Michael B. Shockley, Acting Director of Management & Budget
Chris Chittum, Director of Planning, Building, & Development
Frederick Gusler, Senior City Planner
2
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
July 8, 2014
Rob Cary, District Administrator
Salem District
Virginia Department of Transportation
731 Harrison Avenue
Salem, Virginia 24153
Dear Mr. Cary:
JONATHAN E. CRAFT, CMC
Deputy City
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39987 - 070714 accepting the Virginia Department
of Transportation's (VDOT) award of Transportation revenue Sharing Program Funds
(Revenue Sharing Funds) to the City in the total amount of $10,000,000.00 to be
allocated among eleven projects; authorizing the City Manager to execute eleven (11)
VDOT Appendix A documents for Revenue Sharing Funds for the projects set forth in
Resolution 39987 - 070714, which will require the City to provide matching funds of
$10,000,000.00; and authorizing the City Manager to take certain other actions in
connection with the above matters and projects.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant City Manager of Operations
Robert K. Bengtson, P. E., Director of Public Works
Steven C. Buschor, Director of Parks and Recreation
Philip C. Shirmer, P. E., L. S., City Engineer
Mark D. Jamison, P. E., PTOE, Transportation Division Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39987- 070714.
A RESOLUTION accepting the Virginia Department of Transportation's
(VDOT) award of Transportation Revenue Sharing Program Funds (Revenue Sharing
Funds) to the City in the total amount of $10,000,000 to be allocated among eleven
Projects; authorizing the City Manager to execute eleven (11) VDOT Appendix A
documents for Revenue Sharing Funds for the Projects set forth below, which will
require the City to provide matching funds of $10,000,000; and authorizing the City
Manager to take certain other actions in connection with the above matters and Projects.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the VDOT award of Revenue
Sharing Funds in the total amount of $10,000,000 to be provided by VDOT for the
FYI time period for the eleven (11) Projects set forth in paragraph 2 below, with the
City providing local matching funds in the total amount of $10,000,000, with such
funds to be allocated among the eleven (11) Projects referred to below, all as more fully
set forth in the City Council Agenda Report dated July 7, 2014, to this Council.
2. The allocations for the eleven (11) Projects referred to above together
with the amount of such VDOT Revenue Sharing Funds to be provided and the City
matching Rinds to be provided are as follows (the "Projects "):
A. Annual Citywide Street Paving Program (Resurfacing) $2,880,000.
City Matching Funds $2,880,000.
B. Replacement of the Franklin Road Bridge $2,750,000.
City Matching Funds $2,750,000.
20146 27 - R- FYI VDOT Revenue Shaiing -3.cIm
1
C. Box Culvert Replacement at Gilmer Avenue
over Trout Run $350,000.
City Matching Funds $350,000.
D. Bridge Rehabilitation at Orange Avenue
over Tinker Creek $700,000.
City Matching Funds $700,000.
E. Bridge Rehabilitation on 13th Street, SE
over the Roanoke River $130,000.
City Matching Funds $130,000.
F. Bridge Rehabilitation at Jefferson Street Bridge
over the Roanoke River $170,000.
City Matching Funds $170,000.
G. Citywide Bridge Maintenance $200,000.
City Matching Funds $200,000.
H. Citywide Stonn Drain Improvements $1,120,000.
City Matching Funds $1,120,000.
I. Citywide Curb, Gutter, and Sidewalk (New Construction) $1,000,000.
City Matching Funds $1,000,000.
J. City -wide Streetscape Projects $500,000.
City Matching Funds $500,000.
K. Roanoke City Greenways and Trails (New Construction)
Garden City Boulevard Trail connection to the
Roanoke River Greenway and Star Trail $200,000.
City Matching Funds $200,000.
3. The City Manager is hereby authorized to execute eleven (11) Appendix
A documents to a VDOT Standard Programmatic Project Administration Agreement for
Revenue Sharing Projects substantially similar to the ones attached to the above
mentioned Agenda Report to this Council for the above eleven (11) Projects listed as A
through K in connection with the VDOT Revenue Sharing Funds, together with the
required City matching funds mentioned above. Such Appendices shall be approved as
to form by the City Attorney.
2014 6 27 - R- FYI S VDOT Revenue Sharing -3.doc 2
4. The City Manager is hereby authorized to take such further actions and
execute such further documents as may be necessary to obtain, accept, implement,
administer, and use the above Revenue Sharing Funds in the total amount of
$10,000,000 from VDOT, together with $10,000,000 in City matching fiords, for the
above mentioned eleven 01) Projects, with any such documents to be approved as to
form by the City Attorney.
ATTEST:
City Cle2Y.
2014 6 27 - R- FYI VDOT Revenue Sharing -3.doc
3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39988- 070714.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation and transfer funding from the Economic & Community Development
Reserve to various street improvement, bridge rehabilitation, and greenway capital
projects, amending and reordaining certain sections of the 2014 -2015 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014 -2015 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from General Revenue
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from General Revenue
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from General Revenue
Appropriated from State Grant Funds
Revenues
VDOT— Capital Street Paving FY15
VDOT— Gilmer Ave Box Culvert Replacement
VDOT— Bridge Maintenance
VDOT— Orange Ave /Tinker Creek Bridge Rehab
VDOT— 131" St SE /Roanoke River Bridge Rehab
VDOT— Jefferson /Roanoke River Bridge Rehab
VDOT— City -Wide Streetscape /Sidewalk
VDOT— City -Wide Curb, Gutter, Sidewalk FY15
VDOT— Garden City Greenway
VDOT— Neighborhood Storm Drains
VDOT— Franklin Rd /NSRW Bridge Replacement
08- 530 - 9508 -9007
08- 530 - 9509 -9007
08- 530 - 9552 -9007
08- 530 - 9561 -9007
08- 530 - 9565 -9007
08- 530 - 9568 -9007
08- 530 - 9571 -9003
08- 530 - 9571 -9007
08- 530 - 9605 -9007
08- 530 - 9627 -9003
08- 530 - 9627 -9007
08- 530 - 9734 -9007
08- 530 - 9753 -9003
08- 530 - 9965 -9007
08- 530 - 9508 -9508
08- 530 - 9509 -9509
08- 530 - 9552 -9552
08 -530- 9561 -9561
08- 530 - 9565 -9565
08- 530 - 9568 -9568
08- 530 - 9571 -9571
08- 530 - 9605 -9605
08- 530 - 9627 -9627
08- 530 - 9734 -9735
08- 530 - 9965 -9965
$ 2,880,000
350,000
200,000
700,000
130,000
170,000
500,000
500,000
1,000,000
200,000
200,000
1,120,000
(
200,000)
2,750,000
2,880,000
350,000
200,000
700,000
130,000
170,000
500,000
1,000,000
200,000
1,120,000
2,750,000
Fund Balance
Economic and Community Development
Reserve 08 -3365 $ ( 500,000 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
�1n
City Cle
I 0 01
CITY COUNCIL AGENDA REPORT
IF
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Acceptance of FYI VDOT Revenue Sharing Program Award -
Authorization for New Virginia Department of Transportation
(VDOT) Agreements and Appropriation of Funds
Background:
On September 16, 2013, City Council authorized the City Manager to submit an
application to VDOT for funds from VDOT's FYI Transportation Revenue
Sharing Program in the total amount of $10,000,000, which required a City
match of $10,000,000. Funds were requested for the following projects:
1 . Annual Citywide Street Paving Program (Resurfacing).
2. Replacement of the Franklin Road Bridge
3. Box Culvert Replacement at Gilmer Avenue over Trout Run.
4. Bridge Rehabilitation at Orange Avenue over Tinker Creek.
5. Bridge Rehabilitation on 13`h Street SE over the Roanoke River.
6. Bridge Rehabilitation at Jefferson Street Bridge over the Roanoke
River.
7. Citywide Bridge Maintenance.
8. Citywide Storm Drain Improvements.
9. Citywide Curb, Gutter, and Sidewalk (New Construction).
10. Citywide Streetscape Projects.
1 1 . Roanoke City Greenways and Trails (New Construction).
Considerations:
City staff has been notified that VDOT has awarded the City a total of
$10,000,000 from VDOT's FY15 Transportation Revenue Sharing Program. Per
the City's Programmatic Project Administration Agreement with VDOT for
Revenue Sharing Projects, dated September 9, 2013, a copy of which is
attached, the City is required to match the amount of $10,000,000.
Funds are to be allocated for the eleven (1 1) projects as set forth below.
Annual Citywide Street Paving Program (Resurfacing) - $2,880,000. City
match funding will be provided by using $2,880,000 from the City's
planned FY 2015 general fund revenues for the Paving Program.
2. Replacement of the Franklin Road Bridge - $2,750,000. City match
funding will be provided by using $2,750,000 from the City's planned FY
2015 capital project funds for the replacement of City bridges through
the planned issuance of bonds.
3. Box Culvert Replacement at Gilmer Avenue over Trout Run - $350,000.
City match funding will be provided by using $350,000 from the City's
planned FY 2015 capital project funds for the replacement of City bridges
through the planned issuance of bonds.
4. Bridge Rehabilitation at Orange Avenue over Tinker Creek - $700,000.
City match funding will be provided by using $700,000 from the City's
planned FY 2015 capital project funds for the replacement of City bridges
through the planned issuance of bonds.
5. Bridge Rehabilitation on 13t1 Street, SE over the Roanoke River -
$130,000. City match funding will be provided by using $130,000 from
the City's planned FY 2015 general fund revenues for Bridge
Maintenance.
6. Bridge Rehabilitation at Jefferson Street Bridge over the Roanoke River -
$170,000. City match funding will be provided by using $170,000 from
the City's planned FY 2015 general fund revenues for Bridge
Maintenance.
7. Citywide Bridge Maintenance - $200,000. City match funding will be
provided by using $200,000 from the City's planned FY 2015 general
fund revenues for Bridge Maintenance.
8. Citywide Storm Drain Improvements - $1,120,000. City match funding
will be provided by using $1,120,000 from the City's planned FY 2015
capital project funds for the Neighborhood Storm Drain Program through
the planned issuance of bonds.
9. Citywide Curb, Gutter, and Sidewalk (New Construction) - $1,000,000.
City match funding will be provided by using $1,000,000 from the City's
planned FY 2015 capital project funds for Curb, Gutter, and Sidewalk
(New Construction).
10. Citywide Streetscape Projects - $500,000. City match funding of
$500,000 will be front funded from the City's Economic and Community
Development Reserve. The Economic and Community Development
Reserve will be reimbursed with planned FY 2016 capital project funds for
Streetscape Improvements.
11. Roanoke City Greenways and Trails (New Construction) - Garden City
Boulevard Trail connection to the Roanoke River Greenway and Star Trail -
$200,000. City match funds in the amount of $200,000 will be
transferred from the City's FY 2015 Comprehensive Greenway Trail
account to the Garden City Trail to Roanoke River Greenway Connector
account.
2
Recommended Action:
Accept VDOT's award of Transportation Revenue Sharing Program Funds in the
total amount of $10,000,000 which will be allocated as set forth above among
the eleven (1 1) projects referred to above, with the City providing local
matching funds in the amount of $10,000,000.
Authorize the City Manager to execute the eleven (1 1) VDOT Appendix A
documents similar to the ones attached to this City Council Agenda Report
dated July 7, 2014. Such Appendices shall be in a form approved by the City
Attorney.
Authorize the City Manager to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement,
administer, and use such funds in the amount of $10,000,000 in Revenue
Sharing Program Funds for the eleven (1 1) projects as referred to above.
Adopt the accompanying Budget Ordinance to:
1. Establish revenue estimates for the FYI VDOT funds and appropriate
funding in the same amount to the expenditure accounts as follows:
a. Citywide Street Paving Program (Resurfacing) - $2,880,000; project
account 08- 530 -9508, Capital Street Paving FYI 5.
b. Franklin Road Bridge over Norfolk Southern Railway Bridge
Replacement - $2,750,000; project account 08- 530 -9965, Franklin
Rd over NSRW- Bridge Replacement.
c. Box Culvert Replacement at Gilmer Avenue over Trout Run -
$350,000; project account 08- 530 -9509, Gilmer Avenue Box
Culvert Replacement.
d. Bridge Rehabilitation at Orange Avenue over Tinker Creek -
$700,000; project account 08- 530 -9561, Orange Avenue over
Tinker Creek Bridge Rehab.
e. Bridge Rehabilitation on 13`h Street, SE over the Roanoke River -
$130,000; project account 08- 530 -9565, 13`h Street SE over
Roanoke River Bridge Rehab.
f. Bridge Rehabilitation at Jefferson Street over the Roanoke River -
$170,000; project account 08- 530 -9568, Jefferson Street over
Roanoke River Bridge Rehab.
g. Citywide Bridge Maintenance - $200,000; project account 08 -530-
9552, Bridge Maintenance.
h. Citywide Storm Drain Improvements - $1,120,000; project account
08- 530 -9734, Neighborhood Storm Drain Projects.
i. Citywide Curb, Gutter, and Sidewalk (New Construction) -
$1,000,000; project account 08- 530 -9506, Citywide Curb, Gutter,
Sidewalk - FYI 5.
j. Citywide Streetscape /Sidewalk Projects - $500,000; project account
08- 530 -9571, Citywide Streetscape /Sidewalk.
3
k. Roanoke City Greenways and Trails (New Construction) - $200,000;
project account 08- 530 -9572, Garden City Trail to Roanoke River
Greenway Connector.
2. Transfer $200,000 from account 08- 620 - 9753 -9003, Comprehensive
Greenway Trail Funds to account 08- 530 - 9572 -9003 - Garden City Trail to
Roanoke River Greenway Connector.
3. Appropriate $500,000 from the Economic and Community Development
Reserve to Citywide Streetscape /Sidewalk Project; project account 08-
530 -9571.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Steven C. Buschor, Director of Parks and Recreation
Philip C. Schirmer, P.E., L.S., City Engineer
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Id
PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT
Revenue Sharing Projects OQ"943115ADI39SRBiffD
09- 13- 13A11r19 RCVD
THIS AGREEMENT, [Wade and executed in triplicate this 9! day of amkz6v-
204, by and between the City of Roanoke, Virginia, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT.
WHEREAS, the LOCALITY may, in accordance with §33.1 -23.05 of the Code of
Virginia (1950), as amended (the Code), and Commonwealth Transportation Board (CTB)
policy, submit application(s) for Revenue Sharing funding and may also administer projects
approved for Revenue Sharing funding by the CTB; and
WHEREAS, Appendix A documents the funding allocated to each Project and shall be
developed and included as an attachment to this agreement. Such attachment may be amended,
revised or removed or an additional Appendix A may be added as additional projects or
funding is approved by the CTB and allocated to the LOCALITY to finance the Project(s)
within the term of this Agreement without the need to execute an additional project
administration agreement; and
WHEREAS, current and future projects approved for Revenue Sharing funding by the
CTB within the term of this agreement and subject to the terms and conditions specified herein
shall be identified on a list which will be included as an attachment to this Agreement as
Appendix B. Such attachment nay be amended as additional projects are approved by the
CTB and shall be signed by an authorized LOCALITY and VDOT official, without the need to
execute an additional project administration agreement. If any active project with an existing
agreement is incorporated herein, the original project agreement shall automatically terminate
upon inclusion in this programmatic agreement of an updated Appendix A and an amended
Appendix B to reflect that project; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in the attachments in accordance with
applicable federal, state and local laws and regulations and that the locality will certify
compliance with those laws and regulations as prescribed by the Department.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
1. This agreement shall be effective for an initial period of THREE fiscal years and may be
extended by an addendum signed by each party for one additional term of THREE fiscal
years unless a change in policy or the Code necessitates a change in terms and conditions
before the term of this agreement shall have passed. This Agreement shall NOT extend
beyond SIX fiscal years. In the event that a new agreement becomes necessary during
the life of this Agreement, Appendix A and Appendix B may be incorporated within the
new approved agreement upon mutual agreement by both parties.
City Roanoke
2. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown on the Appendix B and on the respective Project's Appendix A, except
for activities, decisions, and approvals which are the responsibility of the
DEPARTMENT, as required by federal or state laws and regulations or as otherwise
agreed to, in writing, between the parties.
b. Receive individual prior written authorization from the DEPARTMENT to proceed
with each project.
c. Administer the Project(s) in accordance with guidelines applicable to state funded
Locally Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State aid projects or in another
manner as prescribed by the DEPARTMENT for each project included in Appendix
B.
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up -to -date Project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
it due to action or inaction solely by the LOCALITY, the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.1 -44 or Section 33.1 -70.01 of the Code, or other applicable provisions of state law
or regulations require such reimbursement.
b. Pay the DEPARTMENT the LOCALITY's matching funds for eligible Project
expenses incurred by the DEPARTMENT in the performance of activities set forth in
paragraph 3.a.
L Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill these obligations may result in the forfeiture of
state -aid reimbursements. DEPARTMENT and LOCALITY staffs will work together
to cooperatively resolve any issues that are identified so as to avoid any forfeiture of
state -aid funds.
OAG Approved 06/1812012
City Roanoke
j. If legal services other than those provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right -of -Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
3. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 2.1; reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible Project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
4. Appendix A identifies the specific funding sources for each Project under this
Agreement, phases of work to be administered by the LOCALITY, and additional
project - specific requirements agreed to by the parties. There may be additional elements
that, once identified, shall be addressed by the parties hereto in writing, which may
require an amendment to this Agreement.
5. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.1 -94 of the Code.
6. Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project under this
agreement is anticipated to exceed the allocation shown for such Project on the respective
Appendix A, both parties agree to cooperate in providing additional funding for the
Project or to terminate the Project before its cost exceeds the allocated amount, however
OAG Approved 06/1812012 3
City Roanoke
the DEPARTMENT and the LOCALITY shall not be obligated to provide additional
fiords beyond those appropriated pursuant to an annual or other lawful appropriation.
Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
8. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement. The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terns and conditions of this
Agreement by or against either Party in a competent court of law.
9. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between
either party and other persons or entities concerning any matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
10. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs 2.t; 2.g, and 31, subject to the limitations established in this
Agreement and Appendix A. Should the LOCALITY unilaterally cancel a project
agreement, the LOCALITY shall reimburse the DEPARTMENT all state funds
reimbursed and expended in support of the project, unless otherwise mutually agreed -
upon prior to termination.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal -aid
Highway funds be added to any project, this agreement is no longer applicable to that project and
the applicable Appendix A shall be removed from this agreement and the Standard Project
Administration Agreement for Federal -aid Projects executed for that project.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
OAG Approved 05118/2012
City Roanoke
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
as of the day, month, and year first herein written.
CITY OF ROANOKE, VIRGINIA:
Autho)igd'¢y jTdsolUVO No. 39730-080513
Christopher P. Morrill
Typed or printed name of signatory
City Manager M20A
Title Date
Signature of Witness Q Date
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRg4NIA, DEPARTMENT OF TRANSPORTATION:
Cdrnffigsionef ofl ighways Date �^
Commonwealth of Virginia
Department of Transportation
0J ,,/,q
Sign tuure of W n7 as — D
Attachments
Appendix A (for each project covered under this Agreement)
Appendix B (listing Project(s) covered under this Agreement)
Appropriallon and Funds Required
for Is Contract Certified
t��,tl re° Approved as to Form: 4^ 4
fix
qr of �Iarvs
Data: � on e
Account No.: Varous Aods � _
g'
OAG Approved 06!1812012
APPENDIX A Date. 611 91 201 4
Project Number 11000- 12 &R6/ uPO: 105737 Locality City of Roanoke
1
Locality
Locally Atoress(incl ZIP-4):
rolom t NarMrw"
op.
Ct ide Pavin FY75
mm.
vanous
a
various
ocia Is rCorfactinfo PMacXbD
eparTxrd Proleul Cmrdkulor Wmact into Adam CassnowsW
TMs pmject Met be adMNstmed in accordance wNh VDOT. Leraly AdmWatored Proiects Msnual
TW project wiN be constructed and meintionad In accordance war VDOTs Urban Mammal (List Appropriate Guide or Manual)
This project Is a Revenue Sharing project arW must foNav me procedures sat IoM M the Grade In to Revemle Sharing Pmg.
The Locality will continue to couple and maintain the facility as corgsncted Should tie design features of tiro project W altered by Bb Locality subsequent to project completion wiMwM appmval of
e Oepadmenl. iW locality Inherently agrees by execution of Mis agreement to make msbadbn, stator physically or monetarily as required by we DepaMlent.
TMs Is a kmged hinds pro(ect Tre Loceliy sWll be mspons"e for aM additicmal fundbg in esass of $2880.000 (a appoints)
EfemWedaNgid VDOTeapensessmbasedon VDOTpm ring SERP(ilaWk*bW)and'nspecgan "additbnalests�mayr hedditionWVDOTdmrges
In accordance wlm Sn 1.2a 00 of Nor Colo d Wginb Mrs projocl must W imwlW and at least a po n of Mrs haWs axmMed vdein ono year of aaoca0m a rot mliated by July 1 2015 tie
oject may be nCject b dealocsom,
Tim, "100 n pen of a Prgpammetic project Adminbtraeve Agmemenf for Revenue SWrlq project3 Arty mvnbn ro this Appendla A wsl aba require a mWSbn b area Pppend'u B IWt a pan d ere
Ravens Sharing Funds above consist of Mum blowing Focal Years
-FY 15 $576000D($2880000 got. ""$2880000 a cal moult
Funds am not avadabb unc July 1 of Me fiscal year b"ki May am tlbcated
TOMI project albcadbm'. $$,550,000
AuMCriud Loalgy Official and dale
Typed or printed name of person signing
Au noriasd VDOT Official
Recommendation and Dab
Anthony Ford. P.E.
Typed or printed nangWt"llpP SM 1
Total Maximum Reimbursement by VDOT M Locality Less Local Shan
52.880.000
EsLmated Total Ralmbursement by VDOT to Locality Leas Local Share erW VDOT Ea eea
S2,878.000
P mm
Revenue Sharing
State Match
Revenue Sharing
Local latch
Local Funds
Aggregate Allocations
(A +B +C+D+E +F)
$2.880,000
$2880,000
5790000
$6,550,000
TMs pmject Met be adMNstmed in accordance wNh VDOT. Leraly AdmWatored Proiects Msnual
TW project wiN be constructed and meintionad In accordance war VDOTs Urban Mammal (List Appropriate Guide or Manual)
This project Is a Revenue Sharing project arW must foNav me procedures sat IoM M the Grade In to Revemle Sharing Pmg.
The Locality will continue to couple and maintain the facility as corgsncted Should tie design features of tiro project W altered by Bb Locality subsequent to project completion wiMwM appmval of
e Oepadmenl. iW locality Inherently agrees by execution of Mis agreement to make msbadbn, stator physically or monetarily as required by we DepaMlent.
TMs Is a kmged hinds pro(ect Tre Loceliy sWll be mspons"e for aM additicmal fundbg in esass of $2880.000 (a appoints)
EfemWedaNgid VDOTeapensessmbasedon VDOTpm ring SERP(ilaWk*bW)and'nspecgan "additbnalests�mayr hedditionWVDOTdmrges
In accordance wlm Sn 1.2a 00 of Nor Colo d Wginb Mrs projocl must W imwlW and at least a po n of Mrs haWs axmMed vdein ono year of aaoca0m a rot mliated by July 1 2015 tie
oject may be nCject b dealocsom,
Tim, "100 n pen of a Prgpammetic project Adminbtraeve Agmemenf for Revenue SWrlq project3 Arty mvnbn ro this Appendla A wsl aba require a mWSbn b area Pppend'u B IWt a pan d ere
Ravens Sharing Funds above consist of Mum blowing Focal Years
-FY 15 $576000D($2880000 got. ""$2880000 a cal moult
Funds am not avadabb unc July 1 of Me fiscal year b"ki May am tlbcated
TOMI project albcadbm'. $$,550,000
AuMCriud Loalgy Official and dale
Typed or printed name of person signing
Au noriasd VDOT Official
Recommendation and Dab
Anthony Ford. P.E.
Typed or printed nangWt"llpP SM 1
APPENDIX A
Praieet Number. 0000- 128 -RSS UPC: 105738 Local hl
Date 6/19/2014
City of Roanoke
mlecl Location ZIP-4 :
Locality DUN S# ocalitp Address (MCI ZIP-4);
roject Nested'.
Combucgon
spa
8ox Culvert Replacement - Gilmer Avenue over Trout Run
mm
7th St
is
16th St
ocality Project Masage, Conduct MC. Fascias C 'amil,
romnl PMIW CoorWlsbb Concoct Into: Adam Cmsnoveld. PE
Project Est4netes
Total Maximum Rabnburaement by VOOT to Locality Less Local Share 5350,
Estimated Total Reimbursement ItZ VDOT to Locality Less Local Share and VDOT Expenses) $344.
Proled Firnncl
Pmunirwin, Ennatering
R -hl of Way arid Utabas
Combucgon
Total Estimated Cost
Estimate Project Ex roes
S4$.I100
$107.000
55!9.000
$694,000
$6000
5700.000
Estimated VOOT Ea s
$5.000
LOCeI Ye Ice
$1.000
$550.000
Estimated Twat Cost
$50,000
$100.000
Total Maximum Rabnburaement by VOOT to Locality Less Local Share 5350,
Estimated Total Reimbursement ItZ VDOT to Locality Less Local Share and VDOT Expenses) $344.
Proled Firnncl
Cost end RNmbursement
Aggregate Allocations
Maxinearl RelmOwsemenl tW Mandint to
Phase
Estimated Prefect Cosh
Fuld. type
LOCeI Ye Ice
Local Share Amount
(Esonamd Cost - Local Lansen 6t
(Max. ReiT
State Match
Local Match
f[rmse norm Nog sa.nm.l
Funds T e
Funds Type
Shore) VDOT Ea nine
a nine
PMMWkVy M
$50.000
Revenue Sla
50%
525000
525.000
$700.000
s0
So
50
50
50
$25000
$50,000
so
$25000
Total PE
lot Wa dUdiges
$100,000
Revenue She
50%
$5001X1
so
550,000
50
Tom!RW
$100,000
$50000
$275.000
SO
$50.000
$275.000
$0
ombucaon
$550.000
Revenue Shah
50%
Total CM
$275.000
$350.000
5275.000
$350.000 $314.000
5550,000
old' Estimated Cost
$700,000
Total Maximum Rabnburaement by VOOT to Locality Less Local Share 5350,
Estimated Total Reimbursement ItZ VDOT to Locality Less Local Share and VDOT Expenses) $344.
Proled Firnncl
Aggregate Allocations
Revenue Sharng
Revenue Sharing
(A*8 +0•D•E•F)
State Match
Local Match
$350.000
5350.000
$700.000
This prged aw ae edaNNeh eme In accadence vier VDOTe Locality A ri insterad Pmlecis Mama;
The projed ml ore constructed d'4 maintained in accordance wah VDOTs Lilian Manuel (List Appropriate Guide cr Manual)
This proud Is a Revenue Sharing pnped w4 man fobnw Ne pmcedums set font in Ne Gu4e bee Reverse Sherrill Program
The Locality" continua to opemle sm maintain Nor facility as constructed . Shouts are design features 0 ore project be added by tae Locality subsequent m pmfect completion vi0aul apppval of
e Cepanmenl me IeraMy Nnerendy agrees by execution of this agreement, m manta resbaNaf either physically, or monelanly im requmd by the Department
The Is a Horrid hr4a project. The Locality MA be n tKinside for any additlOml funding in excess of 5350 ODD (it applicable;
Estimated eligible VDOT expemes am bored on VOOT processing SERP (X applicable) and nspednn. Arty addleanin assistance may result in in ddione VOGT charges .
m acor0area cent §]0 1 -2305 d dire Code d Vipinla. miss prajaol mud m INtlatad and at least a pOnen o1 tae lM4a expar4eC v4iMn ore year of allaeatlOn 0 not i itaed by JWy 1 2015 tae
oject may btu subpd a deallootbn
This project Is pan of a Piogrammafic Prapct Admnabative Apmament far Revenue Sharing Pno*d Any nvisnn to tab Appendix A wet abo requre a mvbbn a the APpwWix B gal La Pan of the
Revenue She" Funds above consul of the following Facet Years
-FY IS. 5700 000 (050,0110 State maids f]Sa,DdD lxal melcnl
Funds am not avayable we July I of me fiscal yew in vAtich Net am allocated
TOW project Mbcauons: 5700,000
A,U.iced Locality Official and date
Typed w printed name of person signing
AWarbed VDOT Oddal
Rammmandatlon p4 Data
Anthony Ford. P.E.
Typed or printed mmeV@VVp p8BI8tJ1
APPENDIX A Date 6 /1 912 01 4
Prow Number. U000- 126 -R64 UPC: 165739 Locals . City, of Roanoke
7
Locaffily DUNS#
Localiy MCIMS$(=I &P-4):
raind Narradn
t
"'I'll
&id a Rehabilitation on 13th St SE over Roanoke River (Epoxy Overlay)
men:
500' N of bridge
o:
1500'S of bridge
Drop astara rCosecl Into PasclC eihik
elannhant Protect Coordrabr Contact No: Cheryl Seem,
ToW Matimum Relmbursamenl by VOOT to Loclll Less Loral Sham) 5130..
HF Estimated Total Reimbursement VDOT W Local) Less Local Share and VOOT Ea s 5126.
Projeed Firsaincing
Proled
Coal and Ralmbuma
t
Appropale+D+E+FOns
Revenue Sthanng
Revemre Sharing
IA +B +C +O +E +FI
Mashmrm ReimNSsement
Eswafted feembirmernent to
Phase
Estimated ProjaG Costs
Fmhda qpe
Local %Participation for
Loral Slam Amount
(Espmaled Cost -Local
haceity
(Maa. Reknburseme0 -Est
IOmom Nom boo W +n hod
Fhahy T
$260000
SWre)
VDOT $in
MIM Engineering
$1.000
Rsvemre Shad
50%
$500
S0
$0
So
5500
s0
so
s0
Total PE
$1,000
$500
SSW
twilolway&I.Ifflitift
Total FEW
5129.500
SD
$129 "'go
SD
nsorctim
5259.000 Revamm Shoo 50%
TollosICNI
5259,000
1
$129.500
S129,SW
obl EHlmHBd Coat
SM.000
5130.000
5130,000
$128.00
ToW Matimum Relmbursamenl by VOOT to Loclll Less Loral Sham) 5130..
HF Estimated Total Reimbursement VDOT W Local) Less Local Share and VOOT Ea s 5126.
Projeed Firsaincing
Tma proles snap be adminbtered In acmhdenca v6 , VDor, 4p@N Abnhistered Protests Mara®I
The probd via W constructed arM maintained In accprdane wM VDOTs Urban Manual (List Appropriate Gtode or Maisel)
The pvgeel Is a RMenue Shaded prep:1 and east folbw 9m procedures sal IoM In the Gaide b Ne Revenue Sharing Predram.
The Locally sW Mothers b opemb and maintain Me lately as carabucled. SInJd the design features of she project too aNered by the Locality subsequent to project completion xWnfi approval of
a Department, the bca0ry Nthorerey agrees, by execution of ties agreement, b make mdlutbn, either physically or nhoneW9y . as h6Nirem by Vm Department
Tnh h e troletl IuMS project The Locally shag bo hmspmsihle loin sny edditbnal Imd'vg h eecess al 5170 000 (if applicable)
Ea6nated ehgibb VDOT expenses era based on VDOT pramsalng SERP (d appNraebl arN ImpeOm Airy edddonel assiH u may reshot h eddl O VDOT charge!
h BCWrdanee vHh 573.1.2].05 01 tlhe Coro d Viguhb, Fix proteq mh61 b0lrlllated all H bell B portion of th hehds aspeMed vMhm ono yearaf aNacalbn Ilnot hitlated by July 1. 2015 the
oject may oa subject to dealbcatlpn.
Thb proIM b pen of a RogmmmeGC Project Admms"Ove Agreement for Revenue Shaine Prgxts Any hevisbn to this AppelMis Awe Hw require a re vision to Me "Mi. a Net b pen Of oe
Revenue Sharing Fvnds Wave conslm of are IM ng Fiscal Years
eFY 1S - 5260,000 (S1 00,000 Slab match: St ]0,000 lxal mHml
Films ere not avapeEle mot July 10 the 6ecal year In wMW My am allocated
Tdafpm)acf ellocetloM: S260,01110
AuMorlred Locality Official and tlab AhdWtW VDOT Official
RecanmeMation and I
Typed or or m ld mm of person sI9Wg
AnSony Ford. P. E
Typed erphihlad rommVbpSlw 9610191
Appropale+D+E+FOns
Revenue Sthanng
Revemre Sharing
IA +B +C +O +E +FI
State Match
Local Match
Et30,000
$130,000
$260000
Tma proles snap be adminbtered In acmhdenca v6 , VDor, 4p@N Abnhistered Protests Mara®I
The probd via W constructed arM maintained In accprdane wM VDOTs Urban Manual (List Appropriate Gtode or Maisel)
The pvgeel Is a RMenue Shaded prep:1 and east folbw 9m procedures sal IoM In the Gaide b Ne Revenue Sharing Predram.
The Locally sW Mothers b opemb and maintain Me lately as carabucled. SInJd the design features of she project too aNered by the Locality subsequent to project completion xWnfi approval of
a Department, the bca0ry Nthorerey agrees, by execution of ties agreement, b make mdlutbn, either physically or nhoneW9y . as h6Nirem by Vm Department
Tnh h e troletl IuMS project The Locally shag bo hmspmsihle loin sny edditbnal Imd'vg h eecess al 5170 000 (if applicable)
Ea6nated ehgibb VDOT expenses era based on VDOT pramsalng SERP (d appNraebl arN ImpeOm Airy edddonel assiH u may reshot h eddl O VDOT charge!
h BCWrdanee vHh 573.1.2].05 01 tlhe Coro d Viguhb, Fix proteq mh61 b0lrlllated all H bell B portion of th hehds aspeMed vMhm ono yearaf aNacalbn Ilnot hitlated by July 1. 2015 the
oject may oa subject to dealbcatlpn.
Thb proIM b pen of a RogmmmeGC Project Admms"Ove Agreement for Revenue Shaine Prgxts Any hevisbn to this AppelMis Awe Hw require a re vision to Me "Mi. a Net b pen Of oe
Revenue Sharing Fvnds Wave conslm of are IM ng Fiscal Years
eFY 1S - 5260,000 (S1 00,000 Slab match: St ]0,000 lxal mHml
Films ere not avapeEle mot July 10 the 6ecal year In wMW My am allocated
Tdafpm)acf ellocetloM: S260,01110
AuMorlred Locality Official and tlab AhdWtW VDOT Official
RecanmeMation and I
Typed or or m ld mm of person sI9Wg
AnSony Ford. P. E
Typed erphihlad rommVbpSlw 9610191
APPENDIX A Date: 5119/2014
Pmlect Number 0000 - 128 -RSO UPC 105740 LocalltY City of Roanoke
1 Location 5M
Locally UUNS#
OCa lty Address incl ZIP -4):
Phase
twn
Local Fnds Type Iw
FUMST
Local share Anrount
B e Rehabilitatkin - Oran Avenue over Tinker Creek
K=ep�' ].mtPr.*
Rhodes Avenue
50%
S50.WO
50
s0
3th Street
Comae info Prelate C
'k
a CooroinaIar COraaof Mlo
Chest Becker
Priplect
Cost and Refmbunemant
Phase
Estimated Project Costs F1awk type
IClgpfn M1ern mppdo.noox
Local Fnds Type Iw
FUMST
Local share Anrount
Madman Reknelasement Imaged rsamem to
(Estimated Cost - Local Locally
(Mae. Raknbursamant -Fat.
Shoe) VDOT E.
Revenue Sharing
$100.000 Revenues
50%
S50.WO
50
s0
550,000
50
se
(A +B+C+D+EeF)
Stale Match
Local Match
W s0
$50.000 Moon
5650,000 5650,000
Total PE
d W A Uettea
ghl TaW RW
$100,00)
$700.00D
aratructlon
$1,300,000 Rinama5
50%
$1,400.000
SD
$650 We
f0
S650.W0
Total CN
31300.000
otal EVWM*d Cost
$1.400,000
5700000
3100.000 5690.00W
Total Masimum Reknbtasement by VDOT to Local/ Less Local Share S700.
Estimated Total Reimbursement by VDOT to Local Less Local Share and VDOT Expenses 3690.
Proked Finsendree
Aggregate Allocations
Revenue Sharing
Revenue Sharing
(A +B+C+D+EeF)
Stale Match
Local Match
5700.000
$700.00D
$1,400.000
This Project shall W adminblered in accordance won VDOr. Locaav AdmNstaed Proidcd Ms
The poled we be carlsMiaM and maintained In accedence with VDOrs Urban MaraW (List Appropriate Guide or sternal)
The project Ill a Revenue ShaMho project and mum follow the Kneed... eel ford, in Me Guide la the Rererwe Shying Prugrrn
The Locally will contours W operate aid maintain ale IacNy as wrWru ui ShoWd Me design Wastes of M project be altered by Me LocaeN subsequent to project completion wthew approval of
a Department , he Lamely inherently agrees. by aeecyAipl of Me awaenara. W make reseNton a w physically or mopeWdly . as regaled by he Department
TNS Is a limited funds project. The Locally that to respanaitb for any additional hMing in ones, of $700,0110 (B implicates)
Eatl td, a igtle VDOT expenws ere Weed on VDOT processing SERP (t epplicetee) end Wpedlon My eddibmal evismn may m WI M additional VDOT a rges
In a®etwon, wet 53].1.23 05 of the Code of Vrpinb. MIS project real be ualloted and at bast a portion of the lugs apended wii one yes Of allocation. If not initiated by July 1 2015 to
oject may be subject to dealocatim,
This project IS pad of a programmatic Propcl Adminiatelive A nwrneic for Revenue Shari Projects A ry mvisbn to this Appendix Awa tew mqutie a mvialon W Me Appendix B Mal li pad a he
Revenue Showing Fusd. above tonalW of Me feeowvN Fiscal Years
.FY 15. 51,400,000 (f700.0005ta1e matdt 5100.000 burl match)
Funds ere not available wNl July 1 of Me fiscal yew in which ally are allocated
ToW Project allocations: $1,400,000
AWOrized Locaey O f.dal and date
Typed Or printed name of person signing
Authorized VDOT Dekdat
Recommendation and DOS
Anthony Ford. P E
Typed or pointed nzmeVblgtllq afRM 1
APPENDW A Date: 6/19/2014
P frolect Numben 000(1612 i62 UPC. 105741 Locality Cu of Roanoke
7
Locality DUNS#
Oralily AddreSS(If10 I +4s
o)sat Narralive
Estimated Total Ralmbursement U VOOT to Local]![ Less Local Share and YDOT Ea eases
Bridge Rehabilitation - Jefferson St Bridge deck over Roanoke River (epoxy overly
roan
1500'N of bridge
To.
1500'S of brid
LoreiftyProiwM Cmrad Info: Precrla
looparwwd Project caprdblatye Contact Info: Cheryl Backer
TTif purled shah be etlmimMered In eraodmu wet VDOTS Locary AmnhisterM PrdrMS Manual
The protect war be constructed and mselaimd in avaNanra with VDOTs UhWn Marvel (UN Approlonale title or Manual)
This prep is a Revenue Sharing protect and must fotinv, Mo procedures set forts In see Guide to the Revenue Sharing Program
The Locally war continue d operate and m main the lactey as constructed Shoal ale design features of May protect be easrod by Me Locality subsequent b project completion wiltwa approval of
e Department rite legality imremnty rig.. by mmcseen of this agmemard, to make r am u ton. eiNye physkary a monetarily as requred by the Department.
The is a Nmlted funds project, The Locrdy shall be reaponaAM for any additional halting M access of $170000 (a applicable)
EsWlete l stable VDOT mr,m ea are based on VDOT ladcessing SERP (If appicable) and hepaction Any addiWnal us swm may resuk in WdN..I VOOT chargea
In a®rtlence wits §33.1.33.05 a to Code of Vygmia, his project meal lea Imitated and at least a portion a ale hods expended wtvn one year of allocation a rot initialed by July 1 2015 ale
died may be subject to dultocation.
This project is pan of a Progmmmsdc Protect Admemorativo Agmennd for Revenue Sharing Projects Any revision d Nis Appendix Awia also require a mWs om to We Alsperd x B teat's part a Ne
Revenue Soanna Funds above consist of Me following Fiscal Years
.FY15- S3a0,000(5170,000Stale MI&:$170,Oflflb matdt)
Funds am not available until July 1 of the fiscal year N vfikh Nay, year eloraled
Toul project allocations: SM.000
Aut oorad Locally D16.1 ale data AMhemed VDOT Official
Recommaldsewt ale Date
Anthony Ford, P E
Typed or peed name of person sigmlq Typed or printed namato l6ldp aBBlg 1
P
40Si one NGMIa1Raa1MIR
Estimated Total Ralmbursement U VOOT to Local]![ Less Local Share and YDOT Ea eases
5165,00
MuNaaa RetnNrrsement bmaNd mpvua~ l
Phase
Estimated Protect Cosh Funds type
Local lk aWn for
Local Share Amoco
(Es6malaa Cost -Local Lemay,
(Mae ReknpWSamanl • Ebl.
Revenue Sharing
Loral Match
IOrouse havruge darn m.)
Funds Ty
FudsT
SM17rBl VDOT
Pmkrwwy E
SLOW Revenue S"
50%
1500
1600
$340,000
so
sD
so
so
so s0
Total PE
$1,000
$500 5500
ple awe dLRkm
To1N RW
1769.500 $169.500
$0 s0
Ombpdtidn
1339.000 Reveue
50%
Total CHI
$339.000
$169,500
$169,500
oral Eetknalad cost
x340,000
fITOOOO
5170.000 $166.000
TTif purled shah be etlmimMered In eraodmu wet VDOTS Locary AmnhisterM PrdrMS Manual
The protect war be constructed and mselaimd in avaNanra with VDOTs UhWn Marvel (UN Approlonale title or Manual)
This prep is a Revenue Sharing protect and must fotinv, Mo procedures set forts In see Guide to the Revenue Sharing Program
The Locally war continue d operate and m main the lactey as constructed Shoal ale design features of May protect be easrod by Me Locality subsequent b project completion wiltwa approval of
e Department rite legality imremnty rig.. by mmcseen of this agmemard, to make r am u ton. eiNye physkary a monetarily as requred by the Department.
The is a Nmlted funds project, The Locrdy shall be reaponaAM for any additional halting M access of $170000 (a applicable)
EsWlete l stable VDOT mr,m ea are based on VDOT ladcessing SERP (If appicable) and hepaction Any addiWnal us swm may resuk in WdN..I VOOT chargea
In a®rtlence wits §33.1.33.05 a to Code of Vygmia, his project meal lea Imitated and at least a portion a ale hods expended wtvn one year of allocation a rot initialed by July 1 2015 ale
died may be subject to dultocation.
This project is pan of a Progmmmsdc Protect Admemorativo Agmennd for Revenue Sharing Projects Any revision d Nis Appendix Awia also require a mWs om to We Alsperd x B teat's part a Ne
Revenue Soanna Funds above consist of Me following Fiscal Years
.FY15- S3a0,000(5170,000Stale MI&:$170,Oflflb matdt)
Funds am not available until July 1 of the fiscal year N vfikh Nay, year eloraled
Toul project allocations: SM.000
Aut oorad Locally D16.1 ale data AMhemed VDOT Official
Recommaldsewt ale Date
Anthony Ford, P E
Typed or peed name of person sigmlq Typed or printed namato l6ldp aBBlg 1
Total Muimlan Relmbtast menu by VDOT to Locality Less Local Share)$170.000
Estimated Total Ralmbursement U VOOT to Local]![ Less Local Share and YDOT Ea eases
5165,00
Prafed Financing
Revenue Sharing
Stale Match
Revenue Sharing
Loral Match
Aggregate Allocations
(A+B +C+D+E +F)
$170.000
1 5770.000
$340,000
TTif purled shah be etlmimMered In eraodmu wet VDOTS Locary AmnhisterM PrdrMS Manual
The protect war be constructed and mselaimd in avaNanra with VDOTs UhWn Marvel (UN Approlonale title or Manual)
This prep is a Revenue Sharing protect and must fotinv, Mo procedures set forts In see Guide to the Revenue Sharing Program
The Locally war continue d operate and m main the lactey as constructed Shoal ale design features of May protect be easrod by Me Locality subsequent b project completion wiltwa approval of
e Department rite legality imremnty rig.. by mmcseen of this agmemard, to make r am u ton. eiNye physkary a monetarily as requred by the Department.
The is a Nmlted funds project, The Locrdy shall be reaponaAM for any additional halting M access of $170000 (a applicable)
EsWlete l stable VDOT mr,m ea are based on VDOT ladcessing SERP (If appicable) and hepaction Any addiWnal us swm may resuk in WdN..I VOOT chargea
In a®rtlence wits §33.1.33.05 a to Code of Vygmia, his project meal lea Imitated and at least a portion a ale hods expended wtvn one year of allocation a rot initialed by July 1 2015 ale
died may be subject to dultocation.
This project is pan of a Progmmmsdc Protect Admemorativo Agmennd for Revenue Sharing Projects Any revision d Nis Appendix Awia also require a mWs om to We Alsperd x B teat's part a Ne
Revenue Soanna Funds above consist of Me following Fiscal Years
.FY15- S3a0,000(5170,000Stale MI&:$170,Oflflb matdt)
Funds am not available until July 1 of the fiscal year N vfikh Nay, year eloraled
Toul project allocations: SM.000
Aut oorad Locally D16.1 ale data AMhemed VDOT Official
Recommaldsewt ale Date
Anthony Ford, P E
Typed or peed name of person sigmlq Typed or printed namato l6ldp aBBlg 1
APPENDIX
Profect Number. 1.1000.128•RfiS UPC 105742 Lora It
Dale 6 /1 912 01 4
CI of Roanoke
1
ocaliry DUNSX
xabry Addmss(mcl +4):
rolscl Narrathm
cope.
kityvvide Bridge Maintenance
rom:
ISM N of buidge
o:
500' S of blidge
ocalty Paspect Manager Contact We Priscilla C dk
eparement Prood Coordinator Corno l /nip: Cheryl Back.
Total Maximum Relmblrsemenl by VOOT to Locality jLess Local Share $200.000
Estimated Total ReimbureemaM VOOT to Local Lass, Local Sham atsd VDOT Ea ns,n 5190,000
Proled Fkuncl
Revenue Sharing
Proiscl
CtM and Relmbumemerd
AOgregate Allocations,
State Mat ck
Local Match
Maximum Rewnt rsemenl
rmatad asmbw,.,m t
Phase
Estimated Protect Costs
lards type
Loral %PanldpatMn far
Local Sham Amount
(Eshmalea Cost • Local
Lwany
(Max. Reimansemers Est.
Program and project Specific; Funi tlq Repulrsnlanb
• This project "I be admintelerad h aaadaraxr v VOOT'. Locally Adm nioured Prdacb Manual
Icrooae Ow, sop dow• wag
FunlsT
• The Locally we continue to opwas arrd mareaer me fad9ry as constructed Shell th design features of Me project roe eeerea by We Locality subseguers M project mmpat without approval of
Depanmem, ere loueNy, Irdweney agrees, by exa on of On agreement, b make msaMbn ether phytkally or monetaMy . as mrairso by M Depwar and
Slere)
VDOT
Prebrounary Erronewing
51.000
Revenue Ste
50%
• Revenue Sharing FYrMf above com.1 of Me falowing Racal Years
5500
$500
• Total project allocations: 5400,000
11 1
50
$0
50
So
51,000
so
$500
$0
5500
Tam PE
N of Way aU"Itles
Total RW
omtntceon
3399,000
RevdM Sha
50%
5109500
5194,500
$0
$0
Total CN
$399,000
3199500
5199.500
om Estimated Coat
5400.01D0
2200000
$200,000
$198,000
Total Maximum Relmblrsemenl by VOOT to Locality jLess Local Share $200.000
Estimated Total ReimbureemaM VOOT to Local Lass, Local Sham atsd VDOT Ea ns,n 5190,000
Proled Fkuncl
Revenue Sharing
Revenue Sharing
AOgregate Allocations,
State Mat ck
Local Match
(A+B +C +D+E+F)
$200.000
5200.000
5400.000
Program and project Specific; Funi tlq Repulrsnlanb
• This project "I be admintelerad h aaadaraxr v VOOT'. Locally Adm nioured Prdacb Manual
• The project wire be constructed and mainburea F eccaMo. unto VDOTS. Urban Manuel (List Apprmpnale GuMe or W.1)
• This propd Is a Revenue Sharing project sad mur follew the procedures "I two in the Guide to We Revenue Sharing Program
• The Locally we continue to opwas arrd mareaer me fad9ry as constructed Shell th design features of Me project roe eeerea by We Locality subseguers M project mmpat without approval of
Depanmem, ere loueNy, Irdweney agrees, by exa on of On agreement, b make msaMbn ether phytkally or monetaMy . as mrairso by M Depwar and
• Tlaa Is a 9mnea lunch proud The LocMry shoe be rveppnvbe is any eddaanal lundne h exona or $200000 III app9ceMe)
• EOmeted eIIVW VOOTexpenxs tiro based m VDOT processing SERP (e app We) aunt /nape on My eddlianal astrslarca may result M additional VOOT derges
• In accordance with 530 133 05 of the Coda of Virginia, this proied must be initialed and at least a pagan of tie hsW expended wean one year of allocation. 0 not sedated by July 1. 2015 the
,volent may M Subject to daaeocation
This pr*O is pert of a PmMa.bc Projed Admins"hore Agreement for Revenue Sherri Pmjeda My MWSM to ih.SAppeMix A MI aloe mpune a ravblon la roe AMerMix B mat h pM of tie
emem
• Revenue Sharing FYrMf above com.1 of Me falowing Racal Years
eFY15- 5400,00013200.000Smemaco SMomtocalmalN)
• FulMe an not available unel July 1 of We 5x81 year M which may are allocated
• Total project allocations: 5400,000
11 1
AuMorixed Locality O Broil aunt data
Typed or porded. of persan sgnnp
Atmronzed VDOT OMdal
Recommen taean and Date
Anthony For. P E
Typed or printed — Vktmwp a)91g1g 1
APPENDIX A Dale: 611 912 01 4
Prnlect Nlanh her uoao.l2 RM UPC. 105741 Locality CRV of Roanoke
)ect Laciation ZlP.4
Locality DUN R
opliry Atltlress(mot ZIP-4y.
."]ad N,"thm
`app,
Cilvivide Drainage Iniptititnerments
rom
Ivarlous
a
Ivarious
Protect Marianser Contact kilo Posciat Cylpaina,
akiuent tTlnt Coordinator Conact Into Adam Ceres k1 PE
P
Cost and RNmbursenlam
Aggregate AllocaF)
Madman Rakitbasemam trrutM Immbsaamam to
Phase
Estimated Protect Cosh
Falls type
Ncipatlo
Local x Pa n roc
Lapel Stare Amount
( Estmated Cus1- Local locally
(Mt. RerGraerrat - Est
Slate Match
Local Match
tcrool. bom dog W., lov
Funds Type
SIGNS) VOOT as
Preliminary Engineering
$130.000
Revenue She'
50%
$65,000
s0
$65.140
s0
52240.1X10
s0
s0
50%
5o
$65,000
$50.000
s0
S55AW
$50,000
Total PE
$130.000
I s of Way & Utilities
$100.000
Revenue She
50
$50,000
$0
550.000
Total
$100,000
Construction
$2.010.000
Revenue She
50%
St 205,000
s0
$1,005,000
SD
Total CH
$2.010,000
$1205.000
31,005.000
INN Estimated Coat
S2240.000
$1,120.000
31.120,000 $1,113.000
Total Muimum Relmbursemenl by VDOT to Local! Loss Local Share 51,120000
Estimated Total Rehnburaernen! VDOT to Loeall Less Local share end VDOT Es eases 57,113,000
Project Financing
Aggregate AllocaF)
Revenue Sharing
Revenue Sharirig
jA +B +C +D+E•F)
Slate Match
Local Match
$1.120,000
$1.120.000
52240.1X10
Program wed Project Specific Funding RatgWrements
. Tall project shat be admltlslered In accordance vNh moors Loosely Administered Prokcts Manual
. The project moil be constructed and mebdalned In alTArda11G0 win wort urban manual (List Poprapnate Guide or Mawall
• This plplect Is a Revenue Sharing protect and must fatlow the procedures set forth In Me Guide to the Revenue SKI Plopam
• The Locasty wit w nue to operate and maintain Ma facility as COmbucted, Should the despr fumaes of the proleU he Nlered by Me Leahy, subsephent to project completion wIMI approval of
this pepanmem, Me locality inherently apnea, by execution of rue agreement. to make ressbtlon, either physically or mom" ad nurtured by the OeparlorI
• Thls is a failed feeds project. T1a Local alert be responsible for ary additional funduq In excess of $1 120 COO (if applicable)
• Estimated aegibte wOT expenses are based on VDOT processing SERP (ti applicable) and Inspection. Any additional) assistance may reslA to edditblal wCT charges
• In ecrardenre wih Sv 1.23 M Net Code dVryin a. Sus project must be initiated and at least a potion of ea kinds expended widdn one yearof albostlon r not aibaled by Judy 1, 2015 der
'ect may he subject to dealbwtian.
• This protect Is Pan of n Programmatic Prolecl AdlmmstreW. Agreement for Revenue Sharmt; Projects MY revlsbn tp Mia AppeMlx AwJ also neauniro a rvvialan b eIe AppeMb B tint b pad of tiro
eemem.
• Revenue Snamp Funds ebwe consol of Vas lohavivq Fiscat year'
4y 15 - $2.240,000 (51,1]0,000 Sale match. f 1,120.000 total mNchl
• Funds are not avaibble unit July 1 of Me Oscal yea M which they am allocated.
• To"] project aeocauenr. $22,10,000
AuMonaed Locality Cynical and date
Typed or printed name of Person sirup
Authorities w0T Olrrca
ReCammandacon and Date
Anthony Ford, P.E.
Typed or pined rame'VbMelPBlglg$3 i
APPENDIX A
Praect Number 0000. 128.1159 UPC. 105744 LonY1
Dale: 6179/2014
City Rdenoke
on I +4.
Local
ocaliy Addles$ iWZIP +4):
tive
L
CI ide Sidewalk Construction
$355.000
$5.000
arious
$1589900
$1,000
$1.590000
arious
M rComactedo. PdscsiaC Ytilk
ojed CoonbMla Contact Into Adam Czesnowsid. PE
Profiles EagmMes
Total Maalmum Reimbursement by VDOT to Local Less Local Share $1.000,000
Estimated Total Reimbursemem by VDOT to Local Less Local Share and VOOT Ea nses $993.000
Proffid Ickovencing
PrelvinisualrEntrasering
Rignt of Way and Unities
Construction,
Total Esemaled Cost
Esomand Lon P ect Espemea
Estmaed VDOT Expanses
$355.000
$5.000
549,000
51,000
$1589900
$1,000
$1.590000
$1.993,900
57,000
S2.000.000
Estmated ToalP Cosa
$360.000
$50.000
Total Maalmum Reimbursement by VDOT to Local Less Local Share $1.000,000
Estimated Total Reimbursemem by VDOT to Local Less Local Share and VOOT Ea nses $993.000
Proffid Ickovencing
UOV $M KOMM MmMI
Phase
Estimated Ptojacl Costs
Funds type
Itsaon fpm drop on.n eoe:
Lonl'n Participation ter
Funds Type
Local Slurs Amoul
Maimum Relmbusemal immea ambOnament to
(EsOmatee Cmt •LOW ..'vy
(Max Reimbursement -Est
Share) VDOT assn
Preliminary
5360.000
Revenue Shan
50%
SIYOOOD
s0
$180.000
$0
5enu Main
Lail Match
$0
s0
SO
So
Total PE
$360.000
S180 ODO
$180000
525.000
so
to W ey d DYINas
550.000
Revenue Sisvirso
$25.000
So
Total RW
SSO.00D
525.000
$795000
525,000
$795.000
Mhadbn
$1.590.000
Revene Share
50%
SO
$795000
$1000,000
so
$795.000
$1.000.000 $993.000
ToMCM
otal Estimated Cost
$1.590.000
52000.000
Total Maalmum Reimbursement by VDOT to Local Less Local Share $1.000,000
Estimated Total Reimbursemem by VDOT to Local Less Local Share and VOOT Ea nses $993.000
Proffid Ickovencing
Aggregate Allocations
Revenue Sharing
RevMte Shang
(A +8 +C +D +E +F)
I
5enu Main
Lail Match
57.000,000
51.000,000
I
$2.000.000
rids project anti be adMNr id ed In accordance with VDOre Locally Ad.1raterae Proncte Manual
The project nall be Cdnstmnetl and maintained in accordance with VDOra Urban Manual (List Appropriate Guide or Maual)
This project Is a Revarea Sharing project and must blow Me procaduna eel foM in tle G.M. b Ye Ravmm She" Program.
Tie LaWI wR continue to operate and maintain Pe facility a; comWctetl Should Me Oslo features of the project be offered by the Locality subse4ue e a projoci compladon wiMaa approval of
I Departmanl.0a bntlry Ydemlry agrees, by executioner MSagraartel.ta make resnuson Seer Physkayormomlany. as re4ued by the Depanmel.
Tae Is a 1whill furls protect. The Lowy "I ae responsible Im any additional F.M.V in excaas of $1.000 000 (if appriraae)
Es rsued elll101e VOOT expenses are based tell VDOT proceesin9 SERP IY alalicaale) as hspec ion AM atldidonal asshanco may msue h o rbooN VOOT MAryes.
In accordance wM 533 1.230 of me Cods d Virginia. Ms project must be hued and al least a potion of ee funds expended Wthin om year of allocation a not Mdaled by July 1, 2015 Me
rtect may be stelect to denotation.
Tna project Is Pad of a Programmatic Project A4miNsbedve Agreement for Revenue Sharing Projects Any reNslon M Ms Appendix A will abo reouire a mvisdn to Me Appendix 9 aw is fan of Me
Revenue Shating Fume WWI, consist of Me follmng FhW Years
aFY 15 - 52,900,000 (f 1.000.000 Sato mMN; 51,000,008 dotal match)
F utds we rot available wool July 1 of the 9sW year h w & May we allocated
rani Projxt aeecMbne: 52.000.000
Authorized Locality Official and date
Typed or printed mime of tenon signing
Audnnzed VDOT kXecial
Recommendation and Dale
Anthony Ford. P.E.
TypedwpMlatl.Vkill 808/88581
APPENDIX A Date 6/192014
Proled Number 0000.129•RSa UPC: 105745 Low111Y City of Roanoke
mlect LOCaNn 1 +4 -.
Loairy WNS#
sty, Address (Ines 1 + )
Nans",
note
lCdymde Streetsca I Garden City Rivedand Rd, 9th SL 13th St
rom
Ivarious
o
various
ocathyproje a Caaad Yda Prisu'is C
pan nand Props Coordnabr Contact Into C= Backer
Total Metlmum Relmbunement by VDOT to Loeality jieas Local Share 5500,00
Estimated Total Reimbursement by VDOT to Lwall Lass Local Shins stud VDOT Exponschi S494.DDO
PMJM Flnewhicing
Proleat
Cost and Reimblasemard
Aggregate
RavemR Sharing
Revenue Shanng
Maknum ReknN3sament
ImateO Round.. ment to
Phase
Enameled Project Cosb
Fps 0'De
Local %Partldpatlon [or
Local Share Amount
(Edtrrmle I Cost - Local
lxWy
(MU RMmbuneMeet -Est.
lane,. dwmmup do.noon
Funds Type
$1.000.000
She)
VOOt
ralimina E
$100,000
Revenue She
50%
550.000
550,000
50
SO
s0
SD
SO
s0
Total PE
$100.000
$50.000
550.000
01 Way s UNthtm
Toth RW
50%
5450000
$150.000
E�' buctbn
$9W.N0 Ravmw
50
s0
-Total CHI
5900.000
%4WW0
$150,000
Ea ltehMee COST
I $1,W0,000
5500.000
f50D.000
$494.000
Total Metlmum Relmbunement by VDOT to Loeality jieas Local Share 5500,00
Estimated Total Reimbursement by VDOT to Lwall Lass Local Shins stud VDOT Exponschi S494.DDO
PMJM Flnewhicing
Aggregate
RavemR Sharing
Revenue Shanng
D+E+FOns
(A +B+C +D +E +F)
1
Slats Match
Local Match
$500.000
$1.000.000
Thin Protons sell be aumh stows N accorsance with VDOTS Lower Abltlreslered Pmlects Manual
The pop a we be constructed and maintained In attonlnn with VDOTa Urban Manners (Lot Appropriate Guide w Manual)
This teepee is a Revmw Shadrg project and must follow the procedures set fone In the Gukle to the Revemre Shaking pm9ran.
Tm LocaNty wit cardrnra b Donato aM maintain Ina faotity m cvehuclatl. Saari th deslpn leatues olthe prgect a eYerBd by the Locality aulneohrnl le PrNact congla0an wtmaul appoval ei
he Deparonera. the locality ke,mendy agrees by execution of Nis agreement b make restittion after phyLcally or monalady as remixed by Me Department
This Is propel ThaLoceMy ahM ba raapwnSthb lIX nYedtlitnaIWdinphaaus30l $500000 tit appiir Clef
EsUmaled espies VDOT expmem m toned n VDOT proceafin0 SERP IN appewbbl wd kbpectbn My MdNOnd asv Nen[e may bole In addllbnal VDOT NrOx.
In awandence with §3312105 of Me Code of Vignia this protect must be Initiated and al sand a portion of me buds expended whin one year of allocation. If not in labd by July 1. 2015 the
.tent may be subject In deallowen
TNS prupct h pmt of a Programmdic Propel AdmWaveave A"mem Im Revwue Shaetg Ptwpcl3 Ar rovlaran to this AMeMm AwN also roeuire o revision to the "Mb B met is pad of"
Revenues Sharing Funds above on Wt a the folluwtn0 Fiscal Yeah
.FY Is. $1 M,= (OW OW Stara math, SM0,0001.1 match)
Funds ere col twelable WIN July I cs ore foul yaw in which May era dloubd
Total project Slbcatims S1,000,NO
Authorized Lousty Official and data
Typed or wried rams of perm staring
Aumodaed VDOT Official
Recommendation and Data
Anthony Ford, P E
Typed er printed namati b indw 8W. d" 1
APPENDIX Date: 6/1912014
Polled Number 1.1000.12114t57 UPC: 105746 Locality. CI of Roanoke
roject Location ZIP-4
Louury DUN M
Latatlry Morass (MCI I +4):
,roject Narrative
COOS
Connection of Garden City Troll and Roanoke River Greelyrva
ran
I Riverlan0 Road
o
1 Roanoke River Greemva
orati Pryiect Manager Cmact Into Priscilla C
pWartment Project Coordinator Contact into Cheryl Becher
Total Maxknum Raimbusement by VDOT to Locality Less Local Share $200.000
Estimated Total Relm of rsament by VDOT to Lou ass Local Share and VDOT Ex nses $197,000
FMerw
P
Coat end Relmbuaamant
Aggregate Albcatiora
Revenue Sharing
Revenue Sharing
Maximum Reimbursement
NrW ei onunsmenl t
phase
Estimated Project Casio
Funds type
Local Iw
Loral Sham Amount
(Estimaled COSt -Loral
Lor",
im" Reimbursement -Est
$200.000
IGnwe hammoa do•neo4
FwmsT
$400,000
Sure)
VDOT es
rebmna E
$2.000
Revenue B
SO%
S1.0D0
57,000
so
50
$0
so
s0
s0
Total PE
$2,000
$5,000
$1.000
Jght of Way 11116eas
TONI RW
50%
5199.000
$199,000
"Imcdon 53911.000 Revenue
SD
$199.000
Sa
$199,000
total CN $3911,000
ate! Eatlmalatl Coat
Sa00.000
5200.000
$200.000
$197.000
Total Maxknum Raimbusement by VDOT to Locality Less Local Share $200.000
Estimated Total Relm of rsament by VDOT to Lou ass Local Share and VDOT Ex nses $197,000
FMerw
Aggregate Albcatiora
Revenue Sharing
Revenue Sharing
IA +BvUDaE♦F)
State Match
Local Match
$200.000
$200.000
$400,000
Program and project Specific Funding Requkaments
• TNe project shall be inin mAtered In accwdxKe wars VDOT, L.Rv MmWSlered Pmiects Manta
• The proiM vital M Constructed and malNNned in ettaNence MN VDOTS Ulan Manual tLlst Appopdam Guide or Manual)
• This project la a Revenues Sharing project and must fallow the procadures set forth N the Guide To the Revenue Shedrk Program
• The Locaiy vae can4nue to operate and malnysin the tackty as conshcta0 Should any design featleas of Me project be offered by Nfe Locality suinwal to project comprotion wtnem approval Of
DepamronL ee focally hdarendy agmm. try eAm~ of pee agreement. a make mstAtim ehher physically w mweladly as required by the Department.
• This Is a anited forma project The Loosely shall be responsible rue any additional funding n excess of $201)'" III applicable)
• Estimated elgah VDOT espan.. are based on VDOT processing SERP (e appticaMe) and In ipection MY additional ass sysnce may result m additional VOOT charges
• h accordance wth 533 I -2305 of the Cade of Vkgi this project must be Invariant and at least a Penises of de funds expended within ore year of allocation. It not Initialled by Joy t, 2015 tin
maybe ruajecl to deaAOCatan
• This Prefect is Pen of a Programmatic Project Admilhatertive Agreement for Revenue Sharing Projects. My mvision to tors AppeMlx A will also require a revivon to the Appendix B Nat is part of the
greement
Revenue Sharing Funds Wove consist of the following Fiscal Years
.FY 15. $400 OW (S200,000 Stela mason SZCO C00 rural melch)
• Funds ere na1 available unlit July 1 of Me fiscal year in wdhch they are •located
• TnMl Project allocations: $400.000
A h read Locally Cllral and dale
Typed w printed name of person sig"
Auttarbed VDOT Official
Rewmmendadon and Days
ArghonV Ford. P.E.
Typed or printed nameyy0gagin, sgg 1
Appendix A - Revised
Project Number. 0220- 128 -R34 UPC: 104248 Lo Ilw
Rev Date. 6/1912014
City of Roanoke
ect ocadon •4:
164920
Law4ry UNSR 006704316
Revenue Sharing Local
Match
owbry Address, (Incl ZIP.4g
15 Cfadah Avenue, SW
Roanoke, VA 24011
ect Nerrativa
[41,1'r
g
Re lacement of Franklin Rd Bdd a over NSRW
Mazkmum RaimMsempa 1"naJOOO
500' north of bridge
Furvistypn
500' Sotdh of brill e
IEstmated Cast - Locai
(kUx
5 P Mare rCosectnfo: Luke
540.6515]08
rtment Purled Coordawor Carded boo: CheM Backer
540.3875399
Prefect
Cost and Rairnifixsernera
Revenue Sharing Local
Match
Local Funds
Aggregate Allocations
(AtB.GD.E *F)
54,550.000
Mazkmum RaimMsempa 1"naJOOO
Plisse
Estmated Pmlect Costa
Furvistypn
Local% Padpdpatan for
Local Shoe Amaurd
IEstmated Cast - Locai
(kUx
FMMST
shave) VPrelim
E eeri
51,680,000
Revenue 5
50%
5840000
5640.000
SO
50
Talel PE
S1,680,000
§840,000
51140,000
R M of Wa 8 Ufiwes
5100000
Revenue Stu
50%
S5D.000
550.000
50
SO
TWA RW
$100 ,ODD
$50.000
550000
Conctructon
51,320.000
Revenue She'
SOx
57.860.000
fJ.680.000
$2.900,000
Loral FMMS
100%
52.900.000
0
Total CN
510,220,000
$6,560,000
57660,000
otal Estimated Coll
512.000.000
51,450.000
54550000
Ismilact Financl
Revenue Sharing State
Match
Revenue Sharing Local
Match
Local Funds
Aggregate Allocations
(AtB.GD.E *F)
54,550.000
54.550.000
52.900,000
$12.000,000
ibis pmjnd and! be adm ro lered In a ®Nance wiN wore Londe, Administered Present Manual
The project w10 be cormtmeled erW maintained in accordance v4M moors Urban Manual
Th. pmjed la a Revenue Sharng project and musl ro the procedures set fond In Me Guide b Me Revenue Sharing Progrem.
The Locality wig canErve to Onerols and maintain the tad4y as constructed. Should the desigl lessees at the project he allared by MB Loca ty subaeQaent b project cadleton 4nMaut approval of
e Deparhnenl, Ma bxailry InhereulY egress, by netutlon Of this agreement- to make reasubon, NMer phykaily or monetaNy as required by the DeOartnent.
This is a Milted funds prelims. The Loosely shat be mepandbb for Mry additond funding in excess of 54550000
Estm ind elgible VDOT expen »s are baud on VDOT processing SERP (4 Wpli e) and inspedfon Arty additional asaiManca may resit n eddRan41 VDOT dhmges
M arteNence vAh §]].1Z] OS u tM Code d Vryxue, Mir prtryed muet he Idtleted and at least a Poison of tlw sehda expenged w:Mn one year el aibcetlon. a not berated by 0 6116 20 /4 Me
eject may be "W Ic deallocatkn.
TNa project Is pan of a Propremmelk Phged Admiuetretlw Apreemem for Revervre ShardN Projects My mNsim b "s Appendix A will abo re mom a revlskn m Me Appendix B Mat Ia pct of M8
Revenue She" Fund. above mnstu dOro fdbwng Fiscal Yerm
•FY14• f].800.00015f,600.000 hralty end Si 800,000 VpDT)
.FY 15- 55,500,000(52.15DD00 bratty, and $2,750.000 V ()T)
Funds are not avaeabe until July I of Me fiscal year in Mh they are allocated
Tood praiser allocations: $12800000
Autlpdzed Locality Official one date
Typed or pdnted name of person signing
Audhorized VDOT 0lpdal
Racomm9ndaton and Date
_ Anthony Ford, PIE ygrynp
Typed or pound ndmepe%on 9 `Jtl1
•
•
CIRCUIT COURT
Received & Filed
U :/or
o "°+> CITY OF ROANOKE Z�I
*
JJC�a 2 OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456 Deputy lei
� Roanoke, Virginia 24011-1536 trfYOFRO
Nan o° Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,NIMC E-mail: dcrk¢iananokcva goy JONATHAN E.CRAFT,CNIC
City Clerk Deputy City Clerk
Jul 8, 2014 CECELIAT.WEBB,CMC
July Assistant Deputy City Clerk
The Honorable Brenda S. Hamilton, Clerk
Roanoke City Circuit Court
Roanoke, Virginia
Dear Ms. Hamilton:
I am enclosing copy of Ordinance No. 39989-070714 reallocating the purposes and the
amounts of the General Obligation Public Improvement Bonds authorized for issuance
under Resolution No. 39395-052112 adopted by the Council at its regular meeting held
on May 21, 2012.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
/ .> ,•.,, rn. 'rely,,"
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP, 67 Wall Street, 11th Floor,
New York, New York 10005
JoAnne Carter, Managing Director, Public Financial Management, 4350 North Fairfax
Drive, Suite 580, Arlington, Virginia 22230
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. 0. Box 13145,
Roanoke, Virginia 24031
Robyn Schon, Global Spectrum, General Manager Roanoke Civic Center, 710
Williamson Road, Roanoke, Virginia 24016
Sheila Umberger, Director of Libraries
Phil Shirmer, City Engineer
Steve Buschor, Director of Parks and Recreation
Roy Mentkow, Director of the Department of Technology
•
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39989-070714.
A RESOLUTION OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA, REALLOCATING THE
PURPOSES AND THE AMOUNTS OF THE GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS
AUTHORIZED FOR ISSUANCE UNDER RESOLUTION
NO. 39395-052112
BE IT RESOLVED BY TIIE COUNCIL OF THE CITY OF ROANOKE:
SECTION 1. Reallocation of Amounts Set Forth in Resolution No. 39395-
052112. (a) The Council (the "Council") of the City of Roanoke, Virginia (the "City"), hereby
reallocates to the payment of the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of "Public Libraries" the amount of
$452,000 set forth in Resolution No. 39395-052112 adopted by the Council on May 21, 2012 for
"Digital Radio Project".
(h) After the reallocation effected pursuant to Section 1(a) hereof, Section 7 of
Resolution No. 39395-052112 is hereby amended in its entirety to read as follows:
"SECTION 7. The net proceeds of the sale of the Bonds authorized for
issuance in the principal amount of not to exceed $14,000,000 in Section
1(a) hereof (after taking into account costs of issuance, underwriting
compensation and original issue discount) shall be applied to the payment
of the cost of the following public improvement projects of and for the
City in substantially the following respective amounts:
Purpose Amount
Public Schools $2,000,000
Parks and Recreation 4,925,000
Digital Radio Project 1,658,000
Bridge Renovation Projects 1,100,000
Stormwater Management Projects 1,120,000
Civic Center Improvements 1,000,000
Curbs, Clutter and Sidewalk Improvements 500,000
Streetscape Improvements 400,000
Public Libraries 662,000
Total $13,365,000
2i43975.I 018122 RSIN)
If any project set forth above shall require less than the entire respective amount so set forth, the
difference may be applied to any of the other projects so set forth."
SECTION 2. Filing of Resolution With Circuit Court. The City Clerk is hereby
directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof,
with the Circuit Court of the City of Roanoke, Virginia.
SECTION 3. Effectiveness of Resolution. This resolution shall take effect upon
its adoption.
ATTEST:
City Clerk. \
ACD' DA,i'AMILTON,CLERK
._ � Deputy Clerk
2i1_ )75.i mx12 rsiuo
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39990 - 070714.
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve for the Market Garage Parking Improvements, RCIT Erosion
Repairs, and Elmwood Park Facility Improvements, amending and reordaining certain
sections of the 2014 -2015 Capital Projects Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014 -2015 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Parking Fund
Appropriations
Appropriated from General Revenue 07- 540 - 8276 -9003 $ 125,000
Revenue
Transfer from Capital Projects Fund 07 -110- 1234 -1309 125,000
_Capital Proiects Fund
Appropriations
Transfer to Parking Fund
08- 530 - 9712 -9507
125,000
Appropriated from General Revenue
08- 530 - 9772 -9003
200,000
Appropriated from General Revenue
08- 620 - 9663 -9003
265,000
Fund Balance
Economic and Community Development
08 -3365
(590,000)
Reserve - Unappropriated
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39991- 070714.
AN ORDINANCE to transfer General Revenue and 2013 Bond funding
between the Digital Radio project and the Main Library 1st Floor Improvement project,
amending and reordaining certain sections of the 2014 -2015 Capital Projects and
Department of Technology Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014 -2015 Capital Projects and Department of Technology Fund
Appropriations be, and the same are hereby, amended and reordained to read and
provide as follows:
Capital Projects Fund
Appropriations
Appropriated from General Revenue
Appropriated from 2013 Bond Funds
08- 530 - 9975 -9003 $ (452,000)
08- 530 - 9975 -9339 452,000
Department of Technology Fund
Appropriations
Appropriated from General Revenue 13- 430 - 9950 -9003 452,000
Appropriated from 2013 Bond Funds 13- 430 - 9950 -9330 (452,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk,
mCITY COUNCIL AGENDA REPORT
1W
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Appropriation from the Economic and Community Development
(E &CD) Reserve and Appropriation of Residual Bond Funding
Background /Considerations:
On June 16, 2014, Council authorized the issuance and advance appropriation
of FY 2015 bond funding for the FY 2015-2019 Capital Improvement Program
(CIP). In addition to the bond issuance and appropriation, Council authorized
the appropriation of funds from the E &CD reserve which was not included in the
budget ordinance that was adopted.
The funds from the E &CD reserve were authorized to supplement and fund
three projects:
The first project will supplement funding previously allocated to complete
drainage and stormwater management improvements in the Roanoke Centre for
Industry and Technology. The supplemental funding needed is $200,000.
The second project will improve garage technology for customers and support
the operation of the proposed Hampton Inn and Suites located above the
Market Garage by funding necessary parking systems equipment and related
improvement to the garage. This project is estimated at $125,000.
The third project will fund construction and installation of a signature
destination playground at Elmwood Park pursuant to the overall facility Master
Plan and in support of the Main Library improvements currently underway. This
project is estimated at $265,000. The playground has been designed by in-
house staff. Proceeding with construction and installation will depend on
identifying supplemental financial support through sponsorships.
Additionally, residual bond proceeds of $452,000 from the Digital Radio Project
were remaining after the project's completion. In order to stay within arbitrage
regulations, bond proceeds must be shown as fully committed to a designated
project. Reallocation of funding between the Digital Radio Project and Public
Library project will ensure compliance with these regulations. General revenue
funding in the amount of $452,000 used in the Main Library renovation project
will be exchanged with the Digital Radio Project residual bond proceeds.
Council must authorize the reallocation of unappropriated Series 2013A bond
funding from the Digital Radio Project to the Public Library project which will be
used for the Main Library Renovation.
Recommended Action:
Adopt the accompanying budget ordinance to appropriate funding from the
E &CD reserve to the Capital Projects Fund accounts to be established by the
Acting Director of Finance and adopt the accompanying reallocation resolution
and budget ordinance to appropriate residual bond funding from the Digital
Radio Project to the Public Library project account.
- ----------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Brian Townsend, Assistant City Manager for Community Development
Michael B. Shockley, Acting Director of Management & Budget
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39992- 070714.
AN ORDINANCE to appropriate funding for Roanoke Valley Public Safety Equity
& Diversity Conference expenditures and corresponding revenue budget estimates,
amending and reordaining certain sections of the 2014 -2015 General Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014 -2015 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Special Events
Revenues
MISC — Conference Revenue
01- 520 - 3212 -2125 $ 50,000
01- 110 - 1234 -1539 50,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
-4 - M YV
City Clerk.
U�
M CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Roanoke Valley Public Safety Equity and Diversity Conference
Background /Considerations:
The City of Roanoke is hosting the Roanoke Valley Public Safety Equity &
Diversity conference on October 9 -10, 2014 at the Sheraton Hotel in Roanoke.
The conference, held in partnership with Roanoke County, City of Salem and
Town of Vinton, seeks to advance equity and diversity awareness in the region.
Hosting the conference requires the City to collect donations, vendor and
registration fees. The revenue collected is estimated at $50,000 and will be
used to cover the expenses for the conference. The anticipated revenue does
not include a direct contribution from the City of Roanoke. Council action is
required to establish the revenue and expenditure budgets for this conference.
Recommended Action:
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $50,000 and appropriate the same amount into operating
accounts to be established by the Acting Director of Finance.
Jn ---- ----------- her P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
David Hoback, Chief of Fire /EMS
Tr.
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Melissa Jane Miller
4501 Narrows Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Miller:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)853 -1145
E -mail: clerkaroanokeva.gov
July 8, 2014
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39993 - 070714 providing for the acquisition of
real property rights needed by the City in connection with the Narrows Lane Drainage
Project ( "Project'); authorizing City staff to acquire such property rights by negotiation
for the City; and authorizing the City Manager to execute appropriate acquisition
documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon Re olds, M �
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant City Manager for Operations
Philip C. Shirmer, P. E., L. S., City Engineer
Robert K. Bengtson, P. E., Director of Public Works
Wayne F. Bowers, Director, Economic Development
Cassandra L. Turner, Economic Development Specialist
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39993 - 070714.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Narrows Lane Drainage Project ( "Project'); authorizing City staff to
acquire such property rights by negotiation for the City; authorizing the City Manager to execute
appropriate acquisition documents; and dispensing with the second reading by title of this
Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City wants and needs certain real property rights, to include temporary
construction and /or permanent easements of variable length and width, and fee simple
acquisitions, and such other real property interests as needed, as set forth in the City Council
Agenda Report dated July 7, 2014, for property designated as Roanoke Official Tax Map No.
5460117, known as 4501 Narrows Lane, S.W., Roanoke, Virginia, presently owned by Melissa
Jane Miller, for the Narrows Lane Drainage Project in the general vicinity of Narrows Lane and
the 4600 block of Van Winkle Road, S.W. The proper City officials and City staff are hereby
authorized to acquire by negotiation for the City the necessary real property interests and
appropriate ancillary rights with respect to the real property referred to in the above mentioned
Agenda Report and any other real property parcel or property interests needed for the Project for
such consideration as the City Manager may deem appropriate. All requisite documents shall be
approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel for such consideration as deemed appropriate for the
O- authorize acquis of prop rights - Narrows Lane Drainage Proiect7.7.14
necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available in the Project's account for such purposes, without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interest
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to Section 12, Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with.
A ST:
O- authorize acquis of prop rights - Nanows Lane Drainage Project.7.7.14
PA
O�
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Narrows Lane Drainage Project, Property Rights Acquisition
Background:
As part of the FY 2015 Capital Improvement Program, City Council appropriated
$1.12 million for storm drain improvement projects. This will be matched with
$1.12 million in Virginia Department of Transportation Revenue Sharing funds.
One such project is the installation of storm drains in the Narrows Lane
Drainage Project in the general vicinity of Narrows Lane and the 4600 block of
Van Winkle Road, SW.
This area suffers from an inadequate drainage system evidenced by flooding on
private properties. Runoff from the public right of way may contribute to
flooding of private properties. Constructing the proposed storm drain system
on Narrows Lane and Van Winkle Road would correct known drainage problems
in this area.
The City will need to acquire real property rights from private property owners
in order to construct, operate, and maintain the proposed storm drainage
system.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Narrows Lane Drainage Project. The real property rights
needed are outlined below, but are subject to minor variation of location and
extent pending final engineering design details.
Funding for acquisition of the real property rights is available in account 08-
530 -9734, Neighborhood Storm Drain Projects.
Temporary construction and /or permanent
width, and /or fee simple acquisitions
construction activities and will affect one
identified above. The City may also need
rights from other properties which have not
The one (1) property identified is as follows:
easements of variable length and
are required to accommodate
1) property in the general vicinity
to acquire various other property
yet been identified for this project.
Tax Ma I I #
Address
Owner
Re uired Pro ert Ri hts
54601 1 7
4501 Narrows Lane SW
Melissa Jane Miller
Full Property Acq
Recommended Action:
Authorize the acquisition of any real property rights needed for the Narrows
Lane Drainage Project, including but not limited to the specific property rights
identified in this City Council Agenda Report, by negotiation and execution of
the appropriate acquisition documents by the City Manager, such documents to
be approved as to form by the City Attorney.
nst r P. Morrill
City—Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Wayne F. Bowers, Director, Economic Development
Cassandra L. Turner, Economic Development Specialist
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
2
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
July 8, 2014
Christopher W. Bremus
Director of Risk Management
Norfolk Southern Corporation
Three Commercial Place
Norfolk, Virginia 23510
Dear Mr. Bremus:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. W EBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39994 - 070714 authorizing the City Manager to
approve renewal of a Temporary Right -of -Entry Agreement between Norfolk Southern
Railway Company ( "Norfolk Southern ") and the City of Roanoke ( "City ") in connection
with the Roanoke River "Bridge the Gap' Greenway from Bridge Street to Salem Project
( "Project'), upon certain terms and conditions; and authorizing the City Manager to take
such further actions and execute further documents as needed to obtain access to the
Norfolk Southern Property.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
&,-V" M. )^+, (I
Stephanie M. Moon Rey , MM
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant City Manager for Operations
Philip C. Shirmer, P. E., L. S., City Engineer
Priscilla Cygielnik, Civil Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39994 - 070714,
A RESOLUTION authorizing the City Manager to approve renewal of a
Temporary Right -of -Entry Agreement between Norfolk Southern Railway Company
( "Norfolk Southern") and the City of Roanoke ( "City ") in connection with the Roanoke
River `Bridge the Gap" Greenway from Bridge Street to Salem Project ( "Project'),
upon certain terms and conditions; and authorizing the City Manager to take such
further actions and execute further documents as needed to obtain access to the Norfolk
Southern Property.
WHEREAS, City staff and its consultants are currently working on the design
for the Project;
WHEREAS, a portion of the land targeted for construction of the Project is
owned by Norfolk Southern ( "Norfolk Southern Property ");
WHEREAS, the City is seeking access to the Norfolk Southern Property in
order for the City and its consultants to produce construction documents;
WHEREAS, Norfolk Southern requires the City to renew the Temporary Right-
of -Entry Agreement, dated July 1, 2013, which Council previously authorized by
Resolution No. 39700 - 070113, dated July 1, 2013, before Norfolk Southern will grant
the City access to the Norfolk Southern Property;
WHEREAS, such renewal of the Temporary Right -of -Entry Agreement contains
an indemnity provision from the City to Norfolk Southern and may also require the City
to obtain special insurance required by the renewal of the Temporary Right -of -Entry
Agreement; and
WHEREAS, City staff recommends Council approve the renewal of such
Temporary Right -of -Entry Agreement so the Project may proceed.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized, for and on behalf of the City, to
approve and execute a renewal of a Temporary Right -of -Entry Agreement with Norfolk
Southern, dated July 1, 2013, previously authorized By Resolution No. 39700 - 070113,
dated July 1, 2013, which contains an indemnity provision from the City to Norfolk
Southern, to the extent permitted by law. Such renewal of the Temporary Right -of-
Entry Agreement will permit access by the City to the Norfolk Southern Property in
connection with the Project, all as more fully set forth in the City Council Agenda
Report dated July 7, 2014, with such document to be approved as to form by the City
Attorney.
2. Authorize the City Manager to take such further actions and execute any
additional documents, approved as to form by the City Attorney, as may be needed to
implement, administer, and enforce such renewal of the Temporary Right -of -Entry
Agreement, including obtaining any required insurance coverages, and /or to obtain
permission to access the Norfolk Southern Property for this Project.
ATTEST:
io&y�moo^ \�
City Clerk. � y
2014 6 19 - R -NS Right of Entry renewal Bridge the Gap Greenway final.doc 2
G~�
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: July 7, 2014
Subject: Norfolk Southern Railway Company Right -of -Entry for Roanoke
River "Bridge the Gap" Greenway from Bridge Street to Salem
Background:
The City has constructed approximately seven (7) miles of greenway along the
Roanoke River. The existing greenway begins near the 13`h Street Bridge, SE,
and continues upstream to Bridge Street, SW. The last piece of the Roanoke
River Greenway remaining within the City limits is from Bridge Street upstream
to the City of Salem boundary. City of Roanoke (City) staff and its consultants
are currently working on the design for the Roanoke River "Bridge the Gap"
Greenway from Bridge Street to the City of Salem boundary in the Blue Ridge
Industrial Park. Norfolk Southern Railway Company (Norfolk Southern) owns
approximately 60% of the land targeted for the construction for this last piece
of the City's portion of the Roanoke River Greenway.
By Resolution No. 39700-070113, dated July 1, 2013, Council authorized the
City Manager to execute a Temporary Right -of -Entry Agreement between
Norfolk Southern Railway Company and the City of Roanoke to allow City staff
to perform topographic survey studies for the Bridge the Gap project. The
Agreement authorized by the Resolution identified above has expired.
City staff is again seeking access to Norfolk Southern property to produce
construction documents. To continue the City's efforts, a renewed Right -of-
Entry to Norfolk Southern property is required.
Consideration:
Council authority is required before the Right -of -Entry document may be
executed because the Right -of -Entry document requires the City to indemnify
and hold harmless, to the extent permitted by Virginia law, Norfolk Southern
against all claims arising from the City's exercise of the Right -of -Entry. Norfolk
Southern will not waive this requirement. Agreeing to indemnify and hold
Norfolk Southern harmless from such claims is a waiver of the City's sovereign
immunity.
Before City staff and the City's consultant can access Norfolk Southern
property, the City must execute a Temporary Right -of -Entry document from
Norfolk Southern, similar in form to the copy which is attached as Attachment
A.
The Right -of -Entry document requires the City to pay a Norfolk Southern
application fee and obtain special insurance. Such costs are anticipated to be
approximately $2,000, but any costs would be covered by the funds already in
the account for this Project.
The Right -of -Entry Agreement is for a three month period and will need to be
renewed continually through the design of the project.
Recommended Action:
Authorize the City Manager to execute a Temporary Right -of -Entry document
with Norfolk Southern substantially similar in form to the Temporary Right -of-
Entry document attached to this Report as Attachment A. Such document is to
be approved as to form by the City Attorney.
Authorize the City Manager to also take such further actions and execute any
additional renewals and /or documents, approved as to form by the City
Attorney, that are needed to implement, administer, and enforce the above
Temporary Right -of -Entry document and /or to obtain permission to access
Norfolk Southern property for the duration of this Project.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Philip C. Schirmer, P.E., L.S., City Engineer
Priscilla Cygielnik, Civil Engineer
2
THIS TEMPORARY RIGHT OF ENTRY, made this _day of , 2013, by
and between NORFOLK SOUTHERN RAILWAY COMPANY ( "Licensor ") and the CITY OF
ROANOKE, Virginia ( "Licensee ").
Licensor hereby permits Licensee to enter upon property owned or controlled by Licensor
located in Roanoke, Roanoke (city) County, Virginia, and being located substantially as shown
upon print marked Exhibit "A" dated May 9, 2013, attached hereto and made a part hereof.
This Right of Entry is granted upon the following terms and conditions:
I . The Right of Entry is granted only for the purpose of performing surface field
survey work to produce engineering designs for proposed greenway from September 1, 2013 to
December 31, 2013. Any subsurface testing, geotechnical borings, or environmental testing are
expressly prohibited.
2. Licensor's Virginia Division Engineer at Roanoke, Virginia shall be given at least
seventy -two (72) hours' advance notice before entry upon the property. The Division Engineer is
Ron D. Patton, whose telephone number is 540 -524 -4274.
3. All reasonable care shall be exercised and such precautions taken as said Division
Engineer, or his authorized representative, may deem necessary to protect Licensor's facilities
and operations. Licensor reserves the right to place watchmen, flagmen, inspectors and
supervisors for protection purposes during the operations hereunder and the expense thereof,
including the expense of any material furnished, shall be promptly paid by Licensee upon receipt
of Licensor's bill therefor. In addition to direct wage and material cost, such expense shall
include, but shall not be limited to, cost of supervision, traveling expenses, Federal Railroad
Retirement and Unemployment Taxes, vacation allowances and all other expense incidental
thereto.
4. To the extent permitted by Virginia law, Licensee hereby agrees to indemnify and
save harmless Licensor from and against any and all liability, losses, damages, claims, actions,
causes of action, costs and expenses (including attorneys' fees) for personal injury (including
death) and/or property damage to whomsoever or whatsoever occurring, arising from or growing
out of, directly or indirectly, the presence of Licensee, its agents, servants or employees upon or
about the property of Licensor or in connection with the privileges herein granted, whether or not
such liability, losses, damages, claims, actions, causes of action, costs and expenses shall have
been caused or contributed by the negligence of Licensor.
5. (a) Licensee shall, at its expense, obtain and maintain during the period of
time when Licensee exercises the rights granted herein, in a form and with companies
satisfactory to Licensor, Commercial General Liability Insurance with a combined single limit of
not less than $2,000,000 per occurrence for injury to or death of persons and damage to or loss or
destruction of property. Such policy shall be endorsed to provide products and completed
operations coverage and contractual liability coverage for liability assumed under this
Agreement. The contractual liability coverage shall be of a form that does not deny coverage for
operations conducted within 50 feet of any railroad hazard. In addition, said policy or policies
shall be endorsed to name Licensor as an additional insured and shall include a severability of
interests provision;
(b) In the event Licensee's Commercial General Liability Insurance Policy
does not provide contractual liability coverage for operations conducted within 50 feet of a
railroad hazard, Licensee shall, at its expense, also obtain and maintain during the period of time
when Licensee exercises the rights granted herein, in a form and with companies satisfactory to
Licensor, Railroad Protective Liability Insurance. Said policy shall have limits of not less than a
combined single limit of $2,000,000 each occurrence and $6,000,000 in the aggregate. In
addition, said policy shall name Licensor as the named insured and shall be underwritten on
Insurance Services Office (ISO) Form Number CG 00 35 10 01 or an equivalent form
satisfactory to Licensor.
(c) Evidence of such insurance (certificate of insurance for the General
Liability insurance and the original policy of Railroad Protective Liability Insurance) shall be
furnished to and approved by Licensor's Director Risk Management, Three Commercial Place,
Norfolk, Virginia 23510 -2191, prior to occupancy of Licensor's Property. Said certificate of
insurance shall state that coverage shall not be suspended, voided, cancelled, or reduced in
coverage or limits without (30) days advance written notice to Licensor.
(d) In the event Licensee's Commercial General Liability Insurance Policy
does not provide contractual liability coverage for operations conducted within 50 feet of a
railroad hazard and as an alternative to (b) above, Licensee may contact Licensor's Director Risk
Management at the address shown below, and arrange for railroad protective liability insurance
under Licensor's "Master Railroad Protective Liability Insurance Policy."
Mr. Christopher W. Bremus
Director Risk Management
Norfolk Southern Corporation
Three Commercial Place
Norfolk, Virginia 23510
Phone: 757 -629 -2387
Fax: 757- 823 -5706
(e) Automobile Liability Insurance have a combined single limit of not less
than $1,000,000 per occurrence. Said policy shall name Company as an additional insured and
shall include a severability of interests provision.
(f) The insurance coverage required herein is not intended to and shall not
reduce, limit, affect or modify the primary obligations of Licensee under any other provisions of
this Agreement.
6. At the termination of this Right of Entry, Licensor's property shall be restored by
Licensee to its original condition, or to a condition satisfactory to the Chief Engineer of
Licensor, or his authorized representative.
- 2 -
7. No drainage conditions shall be created or allowed to exist which would be
adverse to Licensor's property.
8. A minimum clearance of fifteen feet (15D from the centerline of the nearest track
shall be maintained at all times for any material, equipment or vehicles of Licensee occupying
Licensor's property unless authorized in writing by Licensor or Licensor's Superintendent.
9. The license and permission hereby granted is for the sole benefit of Licensee, and
Licensor is to receive no benefit therefrom nor any consideration therefor except the covenants,
promises and agreements set forth in this Right of Entry.
10. No explosives of any kind shall be used on Licensor's property.
11. No debris will be buried in or burned upon Licensor's property.
12. This Right of Entry (a) shall not be assigned or transferred by Licensee, (b) may
he terminated at will by Licensor or Licensee, and (c) shall terminate automatically on
December 31, 2013; however, that termination shall not relieve Licensee of any obligation or
liability incurred prior to such termination.
13. Where appropriate, the terms when used in this Right of Entry shall be understood
to indicate the masculine, feminine or neuter, and the singular or plural, as the case may be. The
word "Licensor" as used herein shall include any other company or companies whose property at
the aforesaid location may be leased or operated by Licensor. Said term also shall include any
parent company or companies, subsidiary or subsidiaries of Licensor, and the servants, agents or
employees of Licensor, and also shall include servants, agents or employees of said parent
company or companies or subsidiaries of Licensor, and also shall include tenants, lessees or
licensees of Licensor, other than the Licensee herein.
IN WITNESS WHEREOF, the parties hereto have executed this Right of Entry in
duplicate as of the date first hereinabove written.
Witness:
NORFOLK SOUTHERN RAILWAY COMPANY
By
As to Licensor Real Estate Manager
Witness:
CITY OF ROANOKE
By
As to Licensee Title:
117669
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STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @ivanokeva.gov
July 8, 2014
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
JONATHAN E. CRAFT, CMC
Deputy City
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39995 - 070714 to readopt and reenact the Code
of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
A4�- :. �y
Stephanie N Moon R MC
City Clerk
Enclosure
pc: The Honorable Donald S. Caldwell, Commonwealth Attorney
The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Rick S. Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39995- 070714.
AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as
amended; and dispensing with the second reading of this ordinance by title.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and
enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979)
(hereinafter sometimes referred to as the "City Code ");
WHEREAS, such Code, as amended, contains certain provisions which incorporate by
reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code ");
WHEREAS, from time to time, certain of these State Code sections which are
incorporated by reference in the City Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which are set forth in the Acts
of Assembly and supplements and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those provisions of the City Code which
adopt by reference State Code provisions shall be fully consistent with enactments of the most
recent Session of the General Assembly.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
The Code of the City of Roanoke (1979), as amended, a copy of which is on file
in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby
readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue
to be known as the Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State Code incorporated by
reference in the City Code, Council recognizes any amendments made to such sections or
provisions of the State Code by the most recent Session of the General Assembly and hereby
expresses the intent and ordains that such amendments to sections or provisions of the State
Code incorporated by reference in the City Code shall be included in the City Code verbatim
as enacted by the most recent Session of the General Assembly.
3. Any reference in the City Code to any section, article or chapter from former
Titles of the State Code shall be deemed and construed to apply to the successor section,
article or chapter of the State Code; comparable sections being set out in Tables of
Comparable Sections for certain Repealed and Revised Titles published in Volume 10.
4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
. n/
City Clem
K:\Measureffearly Measures\2014 \readopt city code 2014.doc
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011.1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540 -853 -2431
FAX 540. 853.1221
EMAIL: cityatty @roanokeva.gov
July 7, 2014
Re: Reenactment of City Code
Dear Mayor Bowers and Council Members:
Timothy R. Spencer
Steven J. Talevi
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order
to properly incorporate in the Code amendments made by the General Assembly at the previous
Session to State statutes that are incorporated by reference in the City Code. This procedure ensures
that the ordinances codified in our Code incorporate the most recent amendments to State law.
Incorporation by reference is frequently utilized in local codes to preclude having to set out
lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local
ordinances are always consistent with the State law as is generally required.
The procedure whereby a local governing body incorporates State statutes by reference after
action of the General Assembly has been approved by the Attorney General. See Report of the
Attorney General (1981 -1982) at 272. I recommend that Council adopt the attached ordinance to
readopt and reenact the Code of the City of Roanoke (1979), as amended. If the attached ordinance is
not adopted, City Code sections incorporating provisions of the State Code amended at the last Session
of the General Assembly may not be deemed to include the recent amendments and may be
impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these
City Code sections.
Sincerely yours,
Daniel Calla an
City Attorney
LSC /l
Attachment
c: Christopher P. Morrill, City Manager
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Christopher Perkins, Chief of Police
Stephanie M. Moon - Reynolds, City Clerk
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
AMELIA C. MERCHANT ANDREA F. TRENT
Acting Director of Finance Assistant Director of Finance
July 7, 2014
Dear Mayor Bowers and Members of City Council:
Subject: May FYI Financial Report - City of Roanoke
The following financial report provides a summary of the City's financial results for
the eleven months ended May 31, 2014.
General Fund
The current revenue projection for FYI is $1.5million or 0.6% below the adopted
estimate mainly due to the underperformance in sales tax and communications tax
revenue. The City has continuously analyzed its revenue estimates in light of recent
economic trends. Expenditure adjustments were made to ensure that FYI
expenditures align with the revised revenue forecast.
Civic Facilities Fund
Through May, the net operating loss for Global Spectrum, which manages the Civic
facilities, was approximately $196,000 below the FYI operating budget. Global
Spectrum's current forecast projects that performance will be approximately
$169,000 less than budgeted for the fiscal year. The year -to -date operating loss
through May was primarily due to lower than expected attendance at concerts,
changes in event dates and increased utilities expense.
Parking Fund
Through May, approximately 95.3% of anticipated revenue has been realized. The
operating income, before the net decrease of non - operating expenses and transfers
was approximately $609,000. After non - operating expenses and transfers, the
fund's net position was approximately ($175,000). The Center in the Square Garage
saw a significant increase in revenue due to the reopening of the Center in the
Square attractions after building renovations were completed in May 2013. Elmwood
Park Garage and Campbell Garage also showed strong performance. Special projects
such as research regarding parking meters, technology improvements, credit card
acceptance and other advancements in Parking Management are ongoing.
Honorable Mayor and Members of Council
July 7, 2014
Page 2
Citv of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 18.82% for the fiscal
year -to -date through May 2014, which reflects gains in all categories of the
investment portfolio. Investment performance for this period was above the Policy
Portfolio benchmark performance of 17.24% due to performance in the domestic
equity, and fixed income asset classes.
Closing
The City's fiscal 2014 revenues through May increased 0.8% compared to FYI 3,
lagging the budgeted increase of 2.1 %, mainly as a result of a timing difference in
certain general property and local tax payments, as well as the underperformance of
sales tax. Expenditures are expected to remain within the revised revenue
projection for the year as a whole. The City's financial performance will continue to
be carefully monitored by the various departments which are involved with oversight
of the City's budgeting and financial processes.
Please contact me with any questions you have on these financial statements.
Sincerely,
Amelia C. Merchant
Acting Director of Finance
Attachments
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Michael Shockley, Acting Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE ELEVEN MONTHS ENDED MAY 31, 2014
STATEMENT OF REVENUE
(UNAUDITED)
Actual (Restated)
July 1 - May 31
2013-2014
$ 102,514,149
60,768,431
1,005,930
1,202,676
162,043
45,364,319
6,913,483
2,232,889
266,126
561,920
E 220,991, %7
Actual
Current
Revenue
July 1 - May 31
Revenue
Budget
Revenue Source
Budget
Variance
General Property Taxes $
105,388,000
$ (2,873,851)
Other Local Taxes
74,518,000
(13,749,569)
Permits, Fees and Licenses
1,034,000
(28,070)
Fines and Forfeitures
1,592,000
(389,324)
Revenue from Use of Money and Propert
214,000
(51,957)
Intergovernmental
65,722,000
(20,357,681)
Charges for Services
8,508,000
(1,594,518)
Internal Services
2,507,000
(274,111)
Transfers From Other Funds
129,897
136,229
Miscellaneous Revenue
550,000
11,920
Total $
260,162,897
$ (39,170,930)
Actual (Restated)
July 1 - May 31
2013-2014
$ 102,514,149
60,768,431
1,005,930
1,202,676
162,043
45,364,319
6,913,483
2,232,889
266,126
561,920
E 220,991, %7
Actual
Percent of
July 1 - May 31
FY14 vs FY13
Budget
2012 -2013
Variance
Received
$ 103,330,413
(0.8 %)
97.3%
60,660,518
02%
81.5%
895,823
12.3%
97.3%
1,415,382
(15.0 %)
75.5%
135,910
19.2%
75.7%
43,467,766
4.4%
69.0%
6,936,141
(0.3 %)
81.3%
1,912,071
16.8%
89.1%
67,916
291.8%
204.9%
493,682
13.8%
102.2%
$ 219,315,622
0.8%
84.9%
Note: Other Local Taxes and Intergovernmental Revenues have been restated for net transfers of Public Facilities Tax recorded In error as
Local Sales Tax relating to the Hotel Roanoke
Expenditures
General Government
Judicial Administration
Public Safely
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Uncommitted
Budget
Balance
$ 14,221,418
$ 748,335
8,027,131
558,193
61,850,395
3,362,763
26,117,526
1,973,933
36,961,483
5,136,614
9,698,966
687,082
7,008,303
661,143
13,225,490
(42,162)
74,506,400
6,208,863
10,107,842
6,086,308
261,724,953
$ 25,381,073
Actual
July 1 - May 31
2013 -2014
$ 13,473,083
7,468,938
58,487,631
24,143,593
31,824,868
9,011,884
6,347,160
13,267,652
68,297,537
4,021,534
$ 236,343,881
Actual
Percent of
July 1 - May 31
FY14 vs FY13
Budget
2012 -2013
Variance
Obligated
$ 12,333,880
9.2%
94.7%
7,339,372
1.8%
93.0%
57,066,092
2.5%
94.6%
22,778,333
6.0%
92.4%
31,244,282
1.9%
86.1%
8.830,330
2.1%
92.9%
5,328,800
19.1%
90.6%
13,791,134
(3.8 %)
100.3%
66.671,511
2.4%
91.7%
4,889,434
(17.8 %)
39.8%
$ 230,273,169
2.6%
90.3%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE ELEVEN MONTHS ENDED MAY 31, 2014
(UNAUDITED)
Operatina Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge /Ticket Rebate
Commissions
Ancillary
Miscellaneous
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Management Fees
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues /(Expenses)
Investment Income
Interest Expense'
Net Nonoperating Expenses
Loss Before Transfers and Contributions
Transfers and Contributions
FY 2014 FY 2013
$ 3,466,339
$ 3,785,538
1,888,943
1,661,891
111,756
135,416
439,124
463,546
426,317
494,763
188,012
246,915
110,529
115,819
97,717
147,408
6,728,737
7,051,296
1,012,041
1,152, 573
5,957,822
5,960,405
346,364
337,799
832,787
837,585
8,149,014
(1,420, 277)
86,778
(635,937)
(549,159)
(1,969,436)
Transfer from General Fund 1,017,097
Transfer to Debt Service Fund -
Net Transfers and Contributions 1,017,097
Change in Net Position $ (952,339)
8,288,362
(1,237, 066)
64,133
(454,568)
(390,435)
(1,627, 501)
1,013,068
(40,825)
972,243
$ (655,258)
Interest Expense for FY 2014 includes a one -time adjustment of $120,000 for the implementation
of GASB statement 65.
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE ELEVEN MONTHS ENDED MAY 31, 2014
(UNAUDITED)
Operating Revenues
Market Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsboro Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Market Lot
Elmwood Lot
Warehouse Row Lot
West Church/YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations
Other Income
FY 2014
426,902
550,173
328,522
507,583
364,657
111,363
113,605
85,418
52,526
29,007
76,108
32,515
26,270
44,751
323,105
94,144
Total Operating Revenues 3,166,649
Operating Expenses
Operating Expenses 1,660,388
Depreciation 897,723
Total Operating Expenses
2,558,111
Operating Income
608,538
Nonoperatina RevenuesNExpenses)
Investment Income
63,961
Miscellaneous
-
Interest Expense"
(835,971)
Net Nonoperating Expenses
(772,010)
Income /(Loss) Before Transfers and Contributions
(163,472)
Transfers and Contributions
Transfer to Capital Projects Fund
(11,280)
Net Transfers and Contributions
(11,280)
Change in Net Position
$ (174,752)
FY 2013
435,019
517,767
281,164
522,192
347,596
118,887
84,263
83,185
51,515
22,455
85,821
34,230
24,081
26,727
388,626
3,023,528
1,541,801
889,484
2,431, 285
592,243
55,317
17,455
(610,127)
(537,355)
54,888
$ 54,888
Interest Expense for FY 2014 includes a one -time adjustment of $119,000 for the implementation
of GASB statement 65.
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MAY 31, 2014
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31, 2014
BALANCE AT _ BALANCE AT BALANCE AT
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING MAY 31. 2014 THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
CERTIFICATES OF DEPOSIT
US AGENCIES
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
VALLEY BANK MONEY MARKET
VIRGINIA INVESTMENT POOL
BB &T MONEY MKT
TOTAL
June 16, 2014
MAY 31, 2014 MAY
$77,626.67
5,460,950.68
2,951.52
26,814,633.60
3,013,997.88
11000,000.00
12,930,287.42
25,100,853.00
4,999,524.65
$79,400,825.42
ll EVELYN W P WERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET POSITION
FOR THE ELEVEN MONTHS ENDED MAY 31, 2014
(UNAUDITED)
Additions
Employer Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain
Less Investment Expense
Net Investment Gain
Total Additions
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase
Plan Net Position Available for Benefits:
Fund Balance July 1
Fund Balance May 31
:7
FY 2014
$ 11,567,863
53, 810, 347
9,175, 797
62, 986,144
1,013,214
61,972,930
$ 73,540,793
$ 29,000,101
482,656
29,482,757
44,058,036
FY 2013
$ 9,790,232
48,401,533
5,862,126
54,263,659
925,536
53, 338,123
$ 63,128,355
$ 27,966,720
351,364
28,318,084
34,810,271
347,126,105 320,545,500
$ 391,184,141 $ 355,355,771
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET POSITION
MAY 31, 2014
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Accounts Receivable
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Plan Net Position Available for Benefits
0
FY 2014 FY 2013
$ 922,531 $ 1,057,262
392,921,012 356,812,087
- 49,001
339 1,209
$ 393,843,882 $ 357,919,559
$ 2,659,480 $ 2,563,179
261 609
2,659,741 2,563,788
$ 391,184,141 $ 355,355,771
7.C.1.
City of Roanoke
Financial Report
Eleven Months Ended
May 31, 2014
FY14 General Fund Overview
• FY14 revenues increased 0.8% compared to FY13, lagging
the budgeted increase of 2.1 %, mainly as a result of timing
difference in certain general property and local tax payments.
• The revised revenue projection for FY14 is $1.5 million or 0.6%
below the adopted revenue estimate due to underperformance of
sales and communications tax revenue.
• Expenditures YTD have increased 2.6% over the prior year
primarily related to timing of anticipated costs as well as increased
funding to Roanoke City Public Schools.
• Mid -year reductions have been made to ensure sufficient off -set
for the projected revenue shortfall.
2
16.0
= 12.0
O
8.0
4.0
0.0
Sales Tax Decline
FY14 Revenue Estimate $20.018 M
10 Months Ended 4/30
■PriorYTD Actual oYTD Budget ■YTD Actual
• Sales tax revenues declined 0.9% compared to the prior year as adjusted
for the reclassification of public facilities tax recorded as sales tax in error.
• Consumer spending was affected by severe winter weather.
• Strong retail performance in FY13 related to activity that followed the
derecho event was not repeated in FY14.
3
12.0
9.0
y
0 6.0
3.0
0.0
Meals Tax
FY14 Revenue Estimate $13.301 M
10 Months Ended 4/30
Prior YTD Adjusted
❑ YTD Budget ■ YTD Actual
FY14 revenue was 2.3% higher than FY13, but is
0.8% behind YTD budget.
11
Business and Professional Occupational
License (BPOL) Tax
14.0
12.0
10.0
° 8.0
6.0
4.0
2.0
0.0
FY14 Revenue Estimate $12.495M
as of 4130
■ Prior YTD Actual ■ YTD Actual ❑ FYI Budget
Tax due date was March 1 st
Revenues are 1.9% above last year with 98.7% of estimate collected.
E
Lodging Tax
FY14 Transient Occupancy Tax Revenue Estimate $3.793 M
I I,
3.00
° 2.00
1.00
MENRIXIN
11 Months Ended 5/31
■ Prior YTD ❑ YTD Budget ■ YTD Actual
Effective January 2013, the Lodging tax rate increased
1.0 %. Adjusted for the rate change, Lodging tax revenue
increased 4.7% over FY13, and is 1.3% higher than
budget.
9
Admissions Tax
FY14 Admissions Tax Revenue Estimate $0.430 M
0.50
0.40
N
0 0.30
0.20
0.10
0.00
11 Months Ended 5131
■ Prior YTD ❑ YTD Budget ■ YTD Actual
Admissions tax revenue increased 9.1 % over FY13 and is
4.0% higher than budget. Movie theater and events
attendance both credited for this growth.
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
100.0
80.0
= 60.0
0
40.0
Milli]
0.0
Target
11 Months Ended 5/31
Actual
Fiscal Year savings projected to exceed budget by
$50,000. YTD expenditure is .05% or $50,000 below
target.
8
Comprehensive Services Act (CSA)
9.0
0 6.0
3.0
Me
Expenses Below Target
FY 2013 Actual FY 2014 Actual Target
11 Months Ended 5/31
YTD expenses are 3.9% or $300k below target of $8.2M.
Lower expenditures are related to lower adult care and
subsidized adoption expenditures and the reclassification
of CSA expenses from IV -E costs in the prior year.
Z
Residential Juvenile Detention
Expenses Below Target
750
N
0 500
s
250
0
Target Actual
11 Months Ended 5/31
YTD expense 5.3% below target of $962,000.
10
Solid Waste Tipping Fees
2,500
2,000
c
N 1,500
t 1,000
~ 500
0
Below Target
Target Actual
11 Months Ended 5/31
YTD costs are 4.5% or $90,700 below target of $1.99M.
1500
1000
Cn
0 500
~ 0
Motor Fuel Expenses
Above Target
Ta rg et Actual
11 Months Ended 5/31
YTD expense 12% or $150k above a non - seasonally
adjusted target of $1.23M. Increase above target is
attributed to storm debris clean up in July and snow
removal activities. Costs are controlled by practice of
contracting for fuel.
12
Pension Plan Trust Outpacing Policy Benchmarks
Market Value Assets Exceed Historical High
Performance Period
Roanoke
Pension Plan
Policy
One Month
1.96%
1.82%
Fiscal YTD
18.82%
17.24%
One Year
16.58%
15.12%
Three Years
11.73%
11.28%
Five Years
14.77%
13.64%
�nro
�r
Market Value Assets
(Millions)
■ Low (2/28/09)
■ 6/30/08
❑ 6/30/09
■ 6/30/10
❑ 6/30/11
❑ 6/30112
■ 6130113
❑ High (5/31/14)
Asset Allocation 5/31/14:
US Equities
Real Estate
Balanced
Convertibles
International Equities
US Fixed Income
International Emerging
Equities
Infrastructure Funds
Total Allocation
51.7%
2.5%
1.5%
4.3%
19.4%
14.3%
3.4%
2.9%
100.0%
Pension Plan assumed rate of return is
7.75%
13
City unemployment rate in April was 5.6 %,
the lowest since January 2009
9.
8.
7.
6.
5.
4.
3.
Roanoke City VA us
■ Jun 12
❑ Sep 12
❑ Dec 12
• Mar 13
• Apr 14
• US unemployment rate held at 6.3 %, the lowest since
September 2008.
• April Virginia unemployment rate stable at 4.9 %.
14
City Performance Lagging
Through May
• Total expenditures through May are ahead of budget
but timing differences in contracts and interfund
transfers impact this.
• Departmental budget reductions were implemented to
ensure expenditures do not exceed revenues.
• City's unemployment rate down to five year low.
• The U.S. economy expected to grow strongly in the
second quarter. City's sales tax revenue starting to
improve.
15
"a ,
'� . CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
)noeif Roanoke, Virginia 2401 1-1536
.x...,'
...,,.;..„..,.. telephone: (540)853-2541
Fax (540)853-1145
STEPH ANIE M.MOON REYNOLDS,MMC' I'.mail: der k(a)roanokeva_gnv JONATHAN E_CRAFT,('MC
City Clerk Deputy City Clerk
('ECELIAT.WEBB,C'MC'
Assistant Deputy('ity('lerk
July 18, 2014
Anthony R. Guilliams
26806 Lee Highway
Buchanan, Virginia 24066
Dear Mr. Guilliams:
Your communication requesting a continuation of your request to permanently
vacate, discontinue and close an approximately 974 square foot portion of the
right-of-way of Sanford Avenue, S. W., from its northwestern terminus adjacent to
Brandon Avenue, S. W., was before the Council of the City of Roanoke at its
regular meeting on Monday, July 7, 2014.
Council concurred in your request to continue the matter until its regular meeting
scheduled to be held on Monday, July 21, 2014 at 2:00 p.m., in the Council
Chamber.
Sincerely,
Stephanie M. Moon Rey ds,
City Clerk
pc: David and Jeannette Morris, 2012 Sanford Avenue, S. W., Roanoke, Virginia
24014
M and W Properties, Inc., 1348 Lakewood Drive, S. W., Roanoke, Virginia
24015
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia Merchant, Acting Director of Finance
Steve Talevi, Assistant City Attorney
Candace Martin, Acting Secretary, City Planning Commission
Anthony R. Guilliams
26806 Lee Highway
Buchanan, VA 24066
June 26, 2014
Stephanie M. Moon Reynolds
City Clerk
The City of Roanoke
215 Church Avenue, S. W., Suite 456
Roanoke, VA 2401 1-1 53 6
Dear Ms. Moon Reynolds:
Thank you for your diligence in dealing with me. I apologize I missed the City Council
Meeting on June 16, 2014. I didn't realize they would have to take up this issue after
meeting with the Planning Commission
I have received your letter stating the next meeting of the council on July 7, 2014 but
unfortunately, I have already purchased tickets and hotel reservations to travel to see my
daughter.
If I could possible ask the council to bear with me and allow me to address them at the
following meeting on July 21'2014 at 2 p.m. I would be greatly appreciated. Please let
me know if this is possible.
Thank you
Sincerely,
7)1774
£ /ti
Anthony R. Guilliams
CITY OF ROANOKE•-el .. OFFICE OF THE CITY CLERK
215 Church Avenue,S.W., Suite 456
y a Roanoke,Virginia 24011-1536
c; y, Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokcva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
July 8, 2014
Pam King, Operations Manager
Carillon Property Management
213 McClanahan Street, # 300
Roanoke, Virginia 24014
Dear Ms. King:
I am enclosing copy of Resolution No. 39996-070714 ratifying and affirming the
execution of an Agreement with Carillon Property Management in connection with the
City's use of certain property during the 2014 Fourth of July Festival by the City
Manager and City Clerk.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 7, 2014, and is in full force and effect upon its
passage.
Sincerely,
i Y er .-\^,�i T1. Ov1
Stephanie M. Moon ReynoTifs,-MM
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Assistant City Manager for Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of July, 2014.
No. 39996-070714.
A RESOLUTION ratifying and affirming the execution of an Agreement with Carilion
Property Management in connection with the City's use of certain property during the 2014 Fourth of
July Festival by the City Manager and City Clerk.
BE IT RESOLVED by the Council of the City of Roanoke that Council hereby ratify and
affirm the execution of an Agreement by the City Manager and the City Clerk, for and on behalf of
the City,for the use of the Riverside Garage located at 6 Riverside Circle,the Crystal Spring Garage
located at 2001 Crystal Spring Avenue, the River Walk Garage located on the Campus of Carilion
Roanoke Memorial Hospital and the parking spaces along the fence on Evans Mill Road behind 213
McClanahan Street from 3:00 p.m. on Friday, July 4,2014,until 11:00 p.m.,in connection with the
Fourth of July Festival, which Agreement includes a hold harmless and indemnification clause
requiring the City of Roanoke to indemnify and hold harmless Carilion Property Management under
certain circumstances, all of which is set out in the attached Agreement.
ATTEST:
City(�
CARILION PROPERTY MANAGEMENT
HOLD HARMLESS AGREEMENT
Carillon Property Management agrees to allow the City of Roanoke to block
off the parking spaces along the fence on Evans Mill Road behind 213
McClanahan in Roanoke for bus pick ups and drop offs of attendees to the 4th of
July Festival on Friday, July 4, 2014 between the hours of 3p.m. and 11p.m.
Carillon Property Management also agrees to block off the Riverside Garage
located at 6 Riverside Circle and the Riverside Campus for normal access during
the event.
According the established emergency plans for the event, the Crystal Spring
Garage located at 2001 Crystal Spring Avenue and the River Walk Garage
located on the campus of Cari lion Roanoke Memorial Hospital are identified as
designated emergency shelters in the event of a sudden severe storm or other
weather event. These facilities will only be used in an emergency sheltering
event.
This agreement may be rescinded or amended at any time by Carllion Property
Management.
The City of Roanoke agrees to indemnify and hold harmless Carilion Clinic
and all its affiliated companies, including Carilion Property Management, to the
extent permitted by law from any and all liabilities arising out of the use of the
said parking spaces on Evans Mill Road and potential use of the identified
garages and the Riverside Campus. They also agree to leave the premises in the
same manner, as before occupancy and if need arises to have the premises
cleaned due to their use, they will be responsible for this cost.
I J
Carilion representative: . 1 j 1l L- ilk
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City of Roanoke: nn
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