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Council Actions 08-04-14
TRINKLE 40008-080414 ROANOKE CITY PUBLIC SCHOOLS ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD AUGUST 4, 2014 9:00 A.M. PATRICK HENRY HIGH SCHOOL LIBRARY 2102 GRANDIN ROAD, S. W. AGENDA 1. Call to Order -- Roll Call. • City Council — Council Member Ferris was absent. • School Board — Trustees Putney, Vaught and Willis were absent. 2. Welcome and Opening Remarks. • Mayor David A. Bowers • Vice-Chairman Suzanne P. Moore 3. City Council/School Board Items for Discussion: • RCPS Plus Program Update • Career and Technical Education • Instruction Update • Graduation Rate • Future Funding • Fall Sports Schedules • VHSL High School Classification • Equity Policy • RCPS Elementary Capacity • City and RCPS Joint Recruiting Efforts 4. Comments by Council/School Board Trustees. 5. Recess - Council/Adjourn-School Board. At 10:16 a.m., the Council Meeting was declared in recess to be reconvened at 10:45 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. 1 ROANOKE CITY COUNCIL INFORMAL SESSION AUGUST 4, 2014 10:50 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- Roll Call - Council Member Ferris was absent and Council Member Price arrived late. Welcome. Mayor David A. Bowers. The Mayor recognized the City Attorney's Birthday on August 6. NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, August 7 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, August 9 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (5-0) A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2014 Citizen of the Year Award, pursuant to Section 2.2- 3711 (A)(10), Code of Virginia (1950), as amended. (5-0) 2 A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter being the performance evaluations of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (5-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property located in the Coyner Springs area of Botetourt County, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. (5-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Stormwater Utility Update - 30 minutes • Franklin Road Bridge Replacement - 45 minutes At this point, Council Member Price entered the meeting. (12:07 p.m.) • Parks and Recreation Master Plan Update - 45 minutes AT 12:45 P.M., THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M., FOR A CLOSED MEETING IN COUNCIL'S CONFERENCE ROOM, ROOM 451, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 3 010,114 ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 4, 2014 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1 . Call to Order--Roll Call. All present. The Invocation was delivered by The Reverend Kelvin Edwards, Pastor, Court Street United Methodist Church. Mayor Bowers called for a Moment of Silence in memory of the Honorable M. Caldwell Butler, Former Virginia Congressman, who passed away on Tuesday, July 29, 2014. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, August 7 at 7:00 p.m., and Saturday, August 9 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 4 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: BUILDING AND FIRE CODE BOARD OF APPEALS - THREE VACANCIES (TERMS OF OFFICE ENDING JUNE 30, 2018) CITY OF ROANOKE PENSION PLAN, BOARD OF TRUSTEES - ONE VACANCY (TERM OF OFFICE ENDING JUNE 30, 2018) 5 PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION — ONE VACANCY (TERM OF OFFICE ENDING JUNE 30, 2017) ROANOKE CIVIC CENTER COMMISSION — THREE VACANCIES (TERMS OF OFFICE ENDING SEPTEMBER 30, 2017) ROANOKE NEIGHBORHOOD ADVOCATES — FIVE VACANCIES (TWO UNEXPIRED TERMS ENDING JUNE 30, 2015; ONE TWO UNEXPIRED TERMS ENDING JUNE 30, 2016; AND ONE TERM OF OFFICE ENDING JUNE 30, 2017) ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY — THREE VACANCIES (ONE UNEXPIRED TERM ENDING AUGUST 31, 2016 AND TWO TERMS OF OFFICE ENDING AUGUST 31, 2018) THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE 2014 CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT THE CITY CLERK'S OFFICE OR ACCESS THE FORM ON THE CITY CLERK'S WEBPAGE AT WWW.ROANOKEVA.GOV/CITYCLERK. DEADLINE FOR RECEIPT OF NOMINATIONS IS MONDAY, SEPTEMBER 29, 2014. MAYOR BOWERS ANNOUNCED THAT THE ANNUAL STATE OF THE CITY ADDRESS WOULD BE HELD ON AUGUST 8 AT 7:30 A.M. AT THE TAUBMAN MUSEUM. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: The Mayor recognized City staff and City sponsors in connection with the Sheryl Crow Concert on Thursday, July 31 in Elmwood Park. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Barbara Duerk, 2607 Rosalind Avenue, S.W.; and Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council. 6 4. CONSENT AGENDA (APPROVED 7-0, AMENDED) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to two requests for public hearing from the City Manager. He noted that Item C-3 was amended C-1 Minutes of the regular meetings of City Council held on Monday, April 7, 2014; Monday, April 21, 2014, recessed until Thursday, April 24, 2014; and Monday, May 5, 2014, recessed until Monday May 12, 2014. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of City-owned property located at 802 Wiley Drive, S. W., to Anstey Holdings, LLC. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 18, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Verizon Virginia, Inc., for an approximately 49 square foot easement, but in no event greater than 64 square feet, located on City-owned property at 0 Orange Avenue, N. E. RECOMMENDED ACTION: Concurred in the request, as amended. C-4 A communication of the City Clerk advising of the resignation of Scott Tate as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-5 Reports of qualification of The Honorable David A. Bowers as an elected official representative of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2017; and Robert Leftwich as a City representative of the Roanoke Valley Regional Cable Television Commission for a three-year term of office ending June 30, 2017. RECOMMENDED ACTION: Received and filed. 7 REGULAR AGENDA 5. PUBLIC HEARINGS: a. Proposal of the City of Roanoke to consider a proposed lease of approximately 5,709 square feet of space, including the mezzanine area, on the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., to the United States Postal Service (USPS) for the operation of a downtown post office branch, pursuant to the requirements of Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended. Christopher P. Morrill, City Manager. Adopted Ordinance No. 40008-080414 (7-0). 6. PETITIONS AND COMMUNICATIONS: a. Presentation by Mark Smoot, an Air Force Veteran, about an upcoming military vehicle show at the Salem VA Medical Center, and recognition of the service of military canines. (Sponsored by Council Members Bestpitch and Ferris) No action taken. b. A communication from the Commonwealth's Attorney recommending acceptance and transfer/appropriation of funds for the Victim/Witness Program Grant; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 40009-080414 and Budget Ordinance No. 40010-080414 (7-0). 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Fiscal Year 2015 Arts Plan Implementation - 15 minutes ITEMS RECOMMENDED FOR ACTION: 1. Approval of the Public Art Action Plan for Fiscal Year 2015. Adopted Resolution No. 40011-080414 (7-0). 8 2. Acceptance and appropriation of funds in connection with the FY 2013 Supplemental Local Emergency Management Performance Grant from the Virginia Department of Emergency Management (VDEM) to enhance the current Emergency Operations Center functions and other much needed improvements. Adopted Resolution No. 40012-080414 and Budget Ordinance No. 40013-080414 (7-0). 3. Acceptance and appropriation of the Rescue Squad Assistance Fund (RSAF) Grant from the Virginia Department of Health, Office of Emergency Medical Services, to purchase equipment and supplies for use by the Fire/EMS Department. Adopted Resolution No. 40014-080414 and Budget Ordinance No. 40015-080414 (7-0). 4. Approval of an encroachment permit from RRI/Trolley Barn, LLC, to construct private improvements within the adjacent right-of-way of Walnut Avenue, S. E., in connection with "THE BRIDGES" Project. Adopted Ordinance No. 40016-080414 (7-0). 5. Approval of an encroachment permit from RRI Apartments I, LLC, to construct "private" street lights within the adjacent right-of-way of Old Whitmore and Old Woods Avenues, S. E., in connection with "THE BRIDGES" Project. Adopted Ordinance No. 40017-080414 (7-0). 6. Authorization to amend and reordain Ordinance No. 39926-050514 by removing the requirement in Paragraph 4 that the property owner list the City of Roanoke, its agents, employees, and assigns as additional insured; requiring the property owner to have any contractor that performs work related to the encroachment to provide general liability insurance coverage and list the City, its officers, agents, employees, and volunteers as additional insureds; and providing the property owner with an additional 90 days in which to comply with the terms of the ordinance. Adopted Ordinance No. 40018-080414 (7-0). 7. Amendment of the City Code to include Preston Park to the list of designated park facilities where alcoholic beverages may be possessed and consumed under certain rules and conditions. Adopted Ordinance No. 40019, on first reading (4-3, with Council Members Lea, Price and Mayor Bowers voting no.) Matter was postponed until the 7:00 p.m. session of Council scheduled to be held on Monday, August 18, 2014. 9 8. Execution of a Revocable License Agreement between the City of Roanoke and Blue Ridge Literacy for approximately 1,800 square feet of space known as the Hospitality Room at the City's Main Library. Adopted Ordinance No. 40020-080414 (7-0). 9. De-appropriation of Virginia Department of Transportation (VDOT) revenue funds in connection with the Orange Avenue and Blue Hills Drive/Mexico Way Intersection Improvement Project. Adopted Budget Ordinance No. 40021-080414 (7-0). COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Police Department Recognition • The Police Department placed second in the 2014 National Law Enforcement Challenge; an annual contest held by the International Association of Chiefs of Police, recognizing law enforcement agencies for traffic enforcement, traffic speeding and state and local issues. National Night Out Event • National Night Out events scheduled throughout the neighborhoods on Tuesday, August 5, to heighten awareness of crime and drug prevention. • Additional information available on the City's website at www.roanokeva.gov. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Price thanked the Youth Summit Planning Team and advised that in addition to City Officials an encouraging number of youth and their parents attended the first Youth Summit held on Saturday, August 2 and it was quite a success. 10 Council Member Bestpitch reminded everyone of the Military Vehicle Show to be held on Saturday, August 16, at the Salem VA Medical Center; the Roanoke Symphony Orchestra will perform on Sunday, August 24 in Elmwood Park; and thanked the Assistant City Manager for Community Development for the correspondence on the timeline for the update of Wireless Telecommunications Policy. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Reappointed Dan Brokaw as a member of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2017. Reappointed R. Gail Burruss and Timothy A. Witten as Commissioners of the Roanoke Redevelopment and Housing Authority for four-year terms of office, each, ending August 31, 2018. CERTIFICATION OF CLOSED MEETING. (6-0, Council Member Ferris abstained from voting inasmuch as he was not present during the Closed Meeting.) 12. RECESS - 4:33 P.M. CITY COUNCIL DEPARTED FROM THE NOEL C. TAYLOR MUNICIPAL BUILDING FOR A TOUR OF THE RENOVATIONS FOR THE MAIN LIBRARY AT 706 SOUTH JEFFERSON STREET, S. W. 13. ADJOURN - 5:25 P.M. 11 ROTEC 8-YEAR TREND OF INDUSTRY CERTIFICATION Roanoke City Public Schools is committed to the Virginia Department of Education initiative to encourage more students to work toward a selected industry credential or state license while pursuing a high school diploma. In addition to providing the opportunity to earn student-selected verified credits, this initiative provides the following benefits: • Added value to a transcript for higher education purposes or obtaining an entry- level position in the technical job market • Evidence that the student has completed advanced educational preparation and verification of CTE business and industry competencies and workplace readiness skills (WRS) • Increased job opportunities for advancement in a chosen career path • Enhanced self-esteem for students through achieving national occupational competency standards recognized by business and industry Below is the (8-year trend) Industry credentialing data* for Roanoke City CTE students: 1200 --- - 1000 972 800 663 588 600 441 400 200 133 179 0 • ■ ■ f 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Career and Technical education students are highly motivated with most pursuing a program of study of two or three years. Students meet all of the requirements for graduation as well as a two year CTE program of study are CTE Completers. Graduation rate is an important indicator of student success and the current overall percentage of CTE completers who earned an Advanced Studies or Standard Diploma is 96.36%. *Based on most recent data (SY 2012-13)Virginia Department of Education (Document updated June, 2014) Roanoke City Public Schools : Dual Enrollment by School Year 400 350 300 In r c Q) 250 z a 468 0 L 2 200 E z c c^ 1 100 50 0 2010-2011 2011-2012 2012-2013 2013-2014 PATRICK HENRY HIGH SCHOOL 2014 FALL SCHEDULE Varsity Football Volleyball Date Opponent Location Time Date Opponent Location Time 8/15/2014 Massaponax(5) Home 10:00 AM 8/14/2014 Alleghany(5) Away 5:30/7:00 8/22/2014 Morefield WV(5) Away 5:00 PM 8/21/2014 Northside/Catholic(5) Away 5:30 PM 8/29/2014 Hidden Valley Home 7:00 PM 8/26/2014 Rockbridge Home 5:30/7:00 9/5/2014 Salem Home 7:00 PM. 9/2/2014 Rockbridge Away 5:30/7:00 9/12/2014 Pulaski County Home 7:00 PM'I 9/4/2014 Franklin County Home 5:30/7:00 9/19/2014 Albemarle(Homecoming) Home 7:00 PM 9/6/2014 JV/Varsity Tournament Home 9:00 AM 9/26/2014 Colonial Forge Away 7:00 PM 9/16/2014 Salem Away 5:30/7:00 10/3/20141FranklinCounty Away 7:00 PM 9/18/2014 Hidden Valley Home 5:30/7:00 10/10/2014'!Harrisonburg Away 7:00 PM 9/23/2014 Cave Spring Away 5:30/7:00 10/24/2014 Christiansburg Away 7:00PMI 9/25/2014 Blacksburg Away 5:30/7:00 10/31/2014 Carroll County Away 7:00 PM 10/2/2014 Pulaski County Away 5:30/7:00 11/7/2014 William Fleming(Senior Night) Home 7:00 PM 10/7/2014 Carroll County Home 5:30/7:00 10/9/2014.Salem Home 5:30/7:00 1V Football 1 10/10/2014 Cave Spring Tournament Spectrum TBA Date Opponent Location Time 10/11/2014.Cave Spring Tournament Spectrum TBA 8/21/2014 E.C. Glass(5) Home 7:00 PM 10/14/2014 Hidden Valley Away 5:30/7:00 8/28/2014 Hidden Valley Away 6:00 PM 10/16/2014 Cave Spring Home 5:30/7:00 9/4/2014,Salem Away 6:00 PM 10/20/2014 Franklin County Away 5:30/7:00 9/11/2014'Pulaski County Away 7:00 PM 10/21/2014 Blacksburg Home 5:30/7:00 9/18/2014 Albemarle Away 6:00 PM 10/28/2014 Pulaski County Home 5:30/7:00 10/2/2014 Franklin County Home 6:00 PM 10/30/2014 Carroll County Away 5:30/7:00 10/9/2014 Harrisonburg Home 6:00 PM 10/23/2014,Christiansburg Home 6:00 PM Cross Country 10/30/2014 Carroll County Home 6:00 PM Date Opponent Location Time 11/6/2014 William Fleming Away 6:00 PM 8/9/2014 Saucony Home 8:00 AM 8/20/2014 2 mile relay Home 4:00 PM Golf 8/27/2014 Byrd Byrd 4:00 PM Date 'Opponent Location Time 8/30/2014 Blacksburg Relays Blacksburg 9:00 AM 8/7/2014 Christiansburg Away TBA 9/13/2014 Knights Crossing Green Hill 9:30 AM 8/11/2014 Lake Chesdin Away 9:00 AM 9/20/2014 Chesapeake Invite Bells Mill 9:00 AM 8/13/2014 Metro Tournament Away TBA 9/27/2014 Golden Eagle Staunton River TBA 8/14/2014 Metro Tournament Away TBA 10/4/2014 Blue Ridge Invite Daleville 3:00 PM 8/19/20141Cosby,JR, FC Home 1:00 PM, 10/8/2014 Metro Invite Blacksburg 2:45 PM ' 9/2/2014INorthside(Hanging Rock) Away 3:30 PM 10/18/2014 Third Battle Invite Winchester TBA 9/4/2014 Pulaski Away TBA 10/29/2014.Conference Champ Lynchburg TBA 9/8/2014 Roanoke Country Club HV, Cave Home 2:00 PM 11/6/2014 Regional Championship TBA TBA 9/9/2014 Franklin County Away 2:00 PM 11/15/2014 State Championship The Plains TBA 9/16/2014,Cave Spring(Hunting Hills) Away 2:00 PM. I 9/29/2n4 Conference Tournament Away TBA 2014 William Fleming Fall Schedule William Fleming-Golf William Fleming-Volleyball: Girls-Varsity Day Date Type Time Versus Day Date Type Time Versus Wed 8/13/2014 Invitational TBA Metro-course TBA Tue 8/19/2014 Scrimmage 5:30pm at Amherst Thu 8/14/2014 Invitational TBA Metro-course TBA Tue 08/26/2014 Game 7:00pm at Bassett Tue 03/19/2014 BRD Mini 1:00pm at Blue Hills(WB) Thu 08/28/2014 Match 700pm at Pulaski County Thu 08/21/2014 Conf.24 Mini 2:00pm at Colonial Hills(ECG) Tue 09/02/2014 Match 7.00pm Martinsville Tue 08/26/2014 BRD Mini 1:00pm at Alleghany Thu 09/04/2014 Match 7:00pm Bassett Thu 08428/2014 Conf.24 Mini 2:00pm at Pulaski CC Sat 09/06/2014 Tournament 9:00am at Patrick Henry Thu 09/11/2014 Conf.24 Mini 12:00pm at lvvy GC(IF) Tue 09/09/2014 Match 7:00pm Pulaski County Thu 09/18/2014 Conf.24 Mini 2:00pm at Olde Mill(CC) Thu 09/11/2014 Match 7:00pm at Martinsville Mon 09/29/2014 Conf.24 Championship 10:00am at Chatmoss(Bas) Tue 09/16/2014 Match 7:00pm William Byrd Mon 10/06/2014 4A North Regionals TBD at TBA Thu 09/18/2014 Match 7:00pm at Northside Mon 10/13/2014 VHSL State TBD at TBA Tue 09/23/2014 Match 7:00pm Staunton River Tue 10/14/2014 VHSL State TBD at TBA Thu 09/25/2014 Match 7:00pm Alleghany Tue 09/30/2014 Match 7:00pm at Lord Botetourt William Fleming- Football-Varsity Thu 10/02/2014 Match 7:00pm at Rockbridge County Day Date Type Time Versus Thu 10/09/2014 Match 7:00pm at William Byrd Fri 08/15/2014 Scrimmage 6:00pm Chatham Tue 10/14/2014 Match 7:00pm Northside Fri 08/22/2014 Benefit Game 7:00pm Magna Vista Thu 10/16/2014 Match 7:00pm at Staunton River Fri 08/29/2014 Game 7:00pm Fluvanna Tue 10/21/2014 Match 7:00pm at Alleghany Fri 09/05/2014 Game 7:00pm at Martinsville Thu 10/23/2014 Match 7:00pm Lord Botetourt Fri 09/12/2014 Game 7:00pm E.C.Glass Tue 10/28/2014 Match 7:00pm Rockbridge County Fri 09/26/2014 Game 7:00pm William Byrd Tue 11/04/2014 Conference Tournament 6:00pm at High Seed)TBA) Fri 10/03/2014 Game 7:00pm at Northside Fri 10/10/2014 Game 7:00pm Staunton River William Fleming-Volleyball: Girls-JV Fri 10/17/2014 Game 7:00pm Alleghany Day Date Type Time Versus Fri 10/24/2014 Game 7:00pm at Lord Botetourt Tue 8/19/2014 Scrimmage 5:30pm at Amherst Fri 10/31/2014 Game 7:00pm at Rockbridge County Tue 08/26/2014 Game 5:30pm at Bassett Fri 11/07/2014 Game 7:00pm at Patrick Henry Thu 08/28/2014 Match 5:30pm at Pulaski County Tue 09/02/2014 Match 5:30pm Martinsville William Fleming-Football-JV Thu 09/04/2014 Match 5:30pm Bassett Day Date Type Time Versus Sat 09/06/2014 Tournament 7:30am at Patrick Henry Fri 08/15/2014 Scrimmage 6:00pm Chatham Tue 09/09/2014 Match 5:30pm Pulaski County Thu 08/21/2014 Scrimmage 6:00pm at Magna Vista Thu 09/11/2014 Match 5:30pm at Martinsville Thu 8/27/2014 Game 6:00pm at Fluvanna Tue 09/16/2014 Match 5:30pm William Byrd Thu 09/04/2014 Game 6:00pm Martinsville Thu 09/18/2014 Match 5:30pm at Northside Thu 09/11/2014 Game 6:00pm at E.C.Glass Tue 09/23/2014 Match 5:30pm Staunton River Thu 09/2S/2014 Game 6:00pm at William Byrd Thu 09/25/2014 Match 5:30pm Alleghany Thu 10/02/2014 Game 6:00pm Northside Tue 09/30/2014 Match 5:30pm at Lord Botetourt Thu 10/02/2014 Game 6:00pm Northside Thu 10/02/2014 Match 5:30pm at Rockbridge County Thu 10/09/2014 Game 6:00pm at Staunton River Thu 10/09/2014 Match 5:30pm at William Byrd Thu 10/16/2014 Game 6:00pm at Alleghany Tue 10/14/2014 Match 5:30pm Northside Thu 10/23/2014 Game 6:00pm Lord Botetourt Thu 10/16/2014 Match 5:30pm at Staunton River Thu 10/30/2014 Game 6:00pm Rockbridge County Tue 10/21/2014 Match 5:30pm at Alleghany Thu 11/06/2014 Game 6:00pm Patrick Henry Thu 10/23/2014 Match 5:30pm Lord Botetourt Tue 10/28/2014 Match 5:30pm Rockbridge County William Fleming-Cheer Sat 10/04/2014 Invitational 9:00am at William Byrd William Fleming-XX Sat 10/11/2014 University Day 900am at NC A&T University Sat 08-10-14 Invitational 9:00AM Green Hill Park Sat 10/25/2014 BRD 10:00am at William Byrd Sat 09-13-14 Invitational TBD Green Hill Park Sat 09-20-14 invitational 9:00AM Hidden Valley High School Wed 09-24-14 Meet 5:OOPM William Fleming HS Sat 10-04-14 Invitational 9:00AM Greenfield Recreation Park Wed 10-08-14 Invitational 9:00AM Blacksburg High School Sat 10-18-14 Invitational 11:00AM Radford Estates Wolf Branch Farm Wed 10-22-14 Meet 5:00PM Bassett Wed 10-29-14 Conference 24 meet TBD TBA Thur 11-06-14 4A North Regional Meet 1:00PM Harrisonburg HS File: DAB (Page 1 of 4) EQUITY POLICY I. Purpose In order to ensure the equitable and fair educational opportunities for all of its students by allocating its resources fairly and equitably throughout the school division and by providing diverse learning opportunities for its students and to demonstrate this commitment of equity and fairness throughout the school division. The School Board recognizes that to achieve its goal of becoming a model urban district, it must improve achievement for all of its students, particularly socio-economically disadvantaged, African American, Hispanic, English Language Learners and special education students. The School Board is committed to creating, building and sustaining a racially, ethnically, culturally and economically sensitive environment that provides equitable access to a high standard of educational success for all students. The School Board recognizes that equity does not mean equal, but rather the establishment of high standards for all students and providing the opportunities, support, settings and resources so that all students will receive a high quality education and will achieve the high standards established by the School Board. II. Factors to be Considered The School Board recognizes that a number of critical factors must be considered to ensure that all students achieve at high levels. Some of these factors include, but are not limited to: (1) the quality and stability of the teachers in a school; (2) the quality and stability of leadership in a school; (3) the allocation of resources, both fiscal, operational and structural necessary to support high levels of student achievement; (4) the goal of high expectations for all students; and (5)the provision of school and classroom settings with students from diverse backgrounds. In recognizing these critical factors, the School Board reaffirms its commitment to the goal of educational excellence and equitable opportunities for all its students. III. Goals The School Board has established the following goals for elementary schools as guidance to promote the equitable distribution of division resources and opportunities: A. Each elementary school will serve K-5 students. B. Target student enrollment, excluding preschool, for grades K-5 is between 300 and 550, for middle schools 400-700, and high schools 1,200 to 1,800 students. All schools that do not have the current or future physical capacity (or geography) to meet minimum enrollment targets will be potentially re-purposed. C. All teachers at each school will be considered Highly Qualified. D. A comparable and healthy distribution of teacher experience will be maintained in each school. This distribution will be reported annually to the Board in October. E. Each elementary school with enrollment of 425 or greater will have an Assistant Principal, Guidance Counselor, Nurse, School Secretary, Art Teacher, Music Teacher, Library Media Specialist and PE Teacher. Each middle school with an enrollment of 500 or greater will have an Assistant Principal, Guidance Counselor and one librarian. Each high school will have an Assistant Principal and Guidance Counselor(with one Guidance Counselor designated as a Coordinator) per 450 students, two librarians, and department ROANOKE CITY PUBLIC SCHOOLS File: DAB (Page 2 of 4) chairmen in English, mathematics, science, social studies, fine arts, world language, and special education. Secondary Career and Technical Education will have one Director. The Board shall give consideration to devoting additional resources to schools where enrollment exceeds target numbers. F. The target teacher to principal ratio is no more than 25 to 1(potentially slightly higher at schools with lowered pupil to teacher ratio in grades K-3). G. Each school will have a successful, functioning Parent Teacher Association. H. Trailers for classroom use will be temporary and limited. I. Each elementary school will have 2 of the 3 following facilities: cafeteria, gymnasium or multipurpose room. Each middle and high school will have a cafeteria, gymnasium, and auditorium. J. Each elementary school will have a fine arts (art, music) room. In addition to classroom space for core subjects, each middle and high school will have dedicated space for fine arts and career and technical education offerings. Each high school will have its own athletic stadium, track, and athletic fields. IV. Measurements On at least an annual basis, RCPS shall measure critical factors in student achievement. The measurements are designed to assess the impact of current strategies and to assist with the development of budget and capital improvement plans. The measurements shall include, but not necessarily be limited to, the following: A. The availability of educational opportunities B. Student achievement C. The availability of instructional materials and supplies D. The availability of media equipment and resources E. The availability of technology F. The status of facilities G. The use of trailers H. The number of highly qualified faculty I. The diversity of administrative, academic, and other staff at all levels and all facilities J. The teacher/student ratios K. The teacher turnover at each school L. The distribution of experienced teachers M. The amount of Title 1 funds allocated to each school N. The annual monetary allocation to each school O. The enrollment and achievement data—disaggregated by race, ethnicity, socio-economic status, English language learners and special education P. The extent of family and community involvement V. School Funding The School Board commits to aggressively seek the funding necessary to guarantee equity in the allocation of resources to every school throughout the school division and to support the Superintendent's implementation of a framework to attain full accreditation for all schools and AYP status for each school under the No Child Left Behind Act of 2001. ROANOKE CITY PUBLIC SCHOOLS File: DAB (Page 3 of 4) The School Board will continue to seek the cooperation and support of the Roanoke City Council, Commonwealth of Virginia, and the Federal Government of the United States of America to obtain the funds necessary to provide for the achievement of all students who attend the Roanoke City Public Schools. The School Board supports the aggressive pursuit of grant funding in order to achieve its educational goals. VI. Annual Equity Report The Superintendent shall report once a year at the regular School Board meeting in December on the school division's status of allocating the division's resources in an equitable manner among the division's schools. This annual report should at least include the following: A. The number of highly qualified teachers at each school. B. The experience of the teachers at each school. C. The amount of teacher turnover at each school. D. The annual funding allocated to each school outside of Title 1 funds. E. The amount of Title 1 funding allocated to each school. F. The enrollment of the school, disaggregated by race, ethnicity, socio-economic status, English Language Learners, special education, and advanced courses. G. Student achievement data at each school, disaggregated by race, ethnicity, socio- economic status, English language learners, and special education. Based upon report, the Superintendent shall develop an annual Equity Plan or plan update. Annually, the School Board in conjunction with the beginning of the budget process will review the Superintendent's report and Equity Plan to ensure that all students are being provided equitable access to excellent educational opportunities. VII. Equity Taskforce A. The School Board establishes an Equity Taskforce to work with the Superintendent to assist in the development of the Equity plan and to advise the Superintendent on equity issues within the school division. The Equity Taskforce shall also assist the Superintendent in developing strategies for ensuring that equitable educational opportunities are being provided to all of the students who attend Roanoke City Public Schools. B. The Equity Taskforce is an advisory committee of the School Board and shall include the Superintendent as well as five (5) other members appointed by the School Board. C. The five members of the Equity Taskforce shall include one (1) member of the school administration, one (1) member from the Central Council PTA, one (1) member from the Roanoke Education Association, and two (2) members who are citizens of the City of Roanoke. The Superintendent shall serve as an ex-officio member of the Equity Taskforce. D. The initial term of the school administration member shall be for three (3) years. The initial term of the Central Council PTA member and the Roanoke education Association member shall be one (1) year. The initial term of the remaining two (2) citizen members shall be two (2) years. No appointed member shall serve ROANOKE CITY PUBLIC SCHOOLS File: DAB (Page 4 of 4) more than two (2) consecutive terms. The Superintendent shall continue to serve as an ex-officio member of the Equity Taskforce so long as he/she is the superintendent of schools for the City of Roanoke School Division. The School Board shall fill any vacancy occurring in the membership of the Equity Taskforce for the unexpired term only. The terms of all initial members will begin on July 1, 2009. Reappointment or appointment of subsequent members should occur prior to the first day of July each year, but shall not become effective until the first day of July. E. The Equity Taskforce shall make recommendations to the Superintendent and the School Board regarding the equitable allocation of the division's resources among the individual schools throughout the school division. VIII. Equity Taskforce Meetings The Equity Taskforce shall meet as needed, but not less than once per quarter. The taskforce chair in accordance with state and local statutes shall set the time and place of committee meetings. The School Board Clerk shall maintain meeting notes. Adopted: June 9, 2009 Revised: April 13, 2010; August 9, 2011; May 14, 2013 dan',,.,..i..: r x. ,,,:: 1'+tria r1ailettnt-tot'L:,V"Strk !B Yri -fps":+,,r.,.+ori at:..,.,.-.: Cross Refs: BCE—School Board Committees BCF—Advisory Committees to the School Board DA—Fiscal Management Goals and Objectives DAA—Management of Funds ROANOKE CITY PUBLIC SCHOOLS PEN Equity Scorecard School Year 2012-2013 Highlights: • Approximately 500 more students attended Patrick Henry High School than William Fleming High School. • District-wide White students earned a disproportionately larger share of CTE credentials than African American students. • The number of CTE credentials earned by African American students at Patrick Henry increased by 8.6% in 2013. • A smaller percentage of students earned CTE credentials at William Fleming than at Patrick Henry. • The percentage of African American students earning a 3, 4, or 5 on the AP tests at Patrick Henry increased 120% in 2013; scores were flat at William Fleming. • Dual enrollment participation increased significantly at both high schools during the fall of 2013. The increase was most significant at William Fleming with 658.3% more African American students and 471.4% more White students participating in Dual Enrollment courses. • CCAP participation increased 96.4% in 2013 for White students and African American participation increased 142.9%. • RCPS Graduation rates increased in 2013 among all subgroups depicted on the Equity Scorecard. RCPS appears to have been especially successful addressing the needs of Economically Disadvantaged students. • The Drop Out rate at William Fleming decreased in 2013 among the studied subgroups of students. • RCPS Mathematics pass rates increased in 2013 among the studied subgroups of students. • RCPS Reading scores declined, most likely because of the implementation of a new test. • RCPS Faculty and Staff Diversity improved slightly in 2013 with more African Americans joining the ranks in administrative, professional, and classified positions. • SAT and ACT scores for both White and African American students must improve. • During the 2013 school year, participation in Gifted Programs declined for both groups; the decline was more pronounced among African American students. Mission: • Graduate students prepared for life in a rapidly changing world. Vision: • To be a model for urban public education. Core Beliefs: •Our diversity is a source of strength. •Our schools must be safe. •All students are capable of meeting high expectations. •We are accountable for our students' success. •Every individual in our Division contributes to student success. •We have a responsibility to work collaboratively with our families. •Respect, trust, and honest communication are the foundation of successful and productive relationships. •The vitality of our community depends on a strong school system. .i t* k -il ROANOKE CITY PUBLIC SC ROANOKE CITY PUBLIC SCHOOLS SCHOOL 1 I Student Enrollment CTE Credentials Awarded Patrick Henry William Fleming Patrick He 10,000 250 1,200 •8,000 200 •Black 1,000 White 800 6,000 150 600 4,000 100 400 O M O O ep m lD N en 2,000 IA c ut p m v' �- N 50 I co cn N 200 N M of a to 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 ■Black ■Eco.Disadv.Black ■White ■Eco.Disadv.White SAT Tests Taken Average SAT Score A( Patrick Henry William Fleming Patrick Henry William Fleming Patrick Henn 140 ' 2,400 60 •Black A ,, 120 2,000 N ■Black r-White 50 100 .N- — ::White 1,600 — 40 - 80 ■ 1,200 — 30 - 60 40 n ■ � ■ W B00 N ea o r- N n 2D 20 'o ■ 400 S S N V .0 r 10 0 1 N Ills 0 0 I N M N T r N M N r o ,- o N O .- N o{ .- O r Federal Accountability Federal Accountability Reading pass rate Mathematics pass rate 100%° Does not reflect 3 100% Does not reflect 3 yr average g yr.average. 80% e o 0 80% co 60% 1111 r: 60% e e 20% on 20% e e e n ri--- 0% 0% 2010-11 2011-12 2012-13 2010-11 2011-12 2012-13 ■Black ■Eco.Disadv.Black White .Eco.Disadv.White •Black •Eco.Disadv.Black White •Eco.Disadv.White Drop Out Rate Patrick Henry William Fleming Unique Discipline Offenders 40% 2500 30% 2000 20% 1500 •Black 1000 cr) v N 41 White 10% e Ve 7 a - 4 gir 500 O o l ,0 ) D% W , 2011 2012 2013 2011 2012 2013 2011 2012 2013 ■Black ■Eco.Disadv.Black White ■Eco.Disadv.White „r HOOLS - - EQUITY SCORECARD 'EAR 2012-2013 Rests Taken %AP Tests scoring 3,4, or 5 Forest Park Academy William Fleming Patrick Henry William Fleming School Enrollment Gifted Programs 60% 140 1,600 ■Black ■glack 50% •Black 120 1,400 White White 100 White 1,200 — 40% 1,000 — ■Black o 80 . White 30% 2 '- N t+f 800 c i.- o r- a N- co 60 N to 600 , ”' `� • °� �' 20% v,3°— - 40 rn F °o a y m of? 400 ,rn n — • D, 111- 100 . N_ . 20 200 , _ 10 0% 0 0 , 3 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 2011 2012 2013 'tests Taken Average ACT Score Dual Enrollment Patrick Henry William Fleming i William Fleming 36 Patrick Henry William Fleminst 250 Lo 33 -Bta,.k Ft I •Black 30 j White 27 White 200 - ■Black 4 24 N A White It 21 150 18 _iii 15 rn M 1 100 O1�� 50 N. r a N e N r r r r SY 11-12 SY 12-13 Fall 13' SY 11-12 SY 11.12 Fall 13' O - ' 4— r � � •Fall 2013 only J 9th Grade Retentions Community College Access Program(CCAP) Fall Cohort 2009 2010 2011 2012 2013 Patrick Henry William Fleming 120 - 106 60 co) C. 100 - — 50 1 ID 1 2, 80 es 40 , u • 60 •+ u u 30 IL rn ■Black iv ao ty _ w — White E I1PI* ;ty M N 3 2U Z 2 _ 3 m i 3 2011 2012 2013 2011 2012 2013 s u m 1c 1 U ; Graduation Rate(OGR) 100 Faculty&Staff Diversity �� 100% 90% � # GFP 80% 80% 70% R n fl-- 60% 60% ,. 50 40% M " N ee uo i0 20' X— NM MI Mali t– ti n . W 10% i6 w � l� —' Ca 200/ 0% black white black white black white black white 0% , 2011 2012 2013 admin. prof. classified ALL faculty&staff •Black •Eco Disadv Black White •Eco Disadv White •SY 11-12 SY 12-13 SY 13-14 EQUITY SCORECARD PURPOSE DEFINITIONS OF MEASURES In order to ensure the equitable and fair educational opportunities for all of its students by allocating its resources fairly and equitably throughout the school division and by providing diverse learning opportunities for its students and to demonstrate this commitment of equity and fairness throughout the school division. The School Board recognizes that to achieve its goal of becoming a model urban district, it must improve achievement for all of its students, particularly socio-economically disadvantaged, African American, Hispanic, English Language Learners and special education students. The School Board is committed to creating, building and sustaining a racially, ethnically, culturally and economically sensitive environment that provides equitable access to a high standard of educational success for all students.The School Board recognizes that equity does not mean equal, but rather the establishment of high standards for all students and providing the opportunities, support, settings and resources so that all students will receive a high quality education and will achieve the high standards established by the School Board. Factors to be Considered The School Board recognizes that a number of critical factors must be considered to ensure that all students achieve at high levels. Some of these factors include, but are not limited to: (1)the quality and stability of the teachers in a school; (2)the quality and stability of leadership in a school; (3)the allocation of resources, both fiscal, operational and structural necessary to support high levels of student achievement; (4)the goal of high expectations for all students; and (5)the provision of school and classroom settings with students from diverse backgrounds. In recognizing these critical factors,the School Board reaffirms its commitment to the goal of educational excellence and equitable opportunities for all its students. GOALS The School Board has established the following goals for elementary schools as guidance to promote the equitable distribution of division resources and opportunities: A. Each elementary school will serve K-5 students. B. Target student enrollment, excluding preschool, for grades K-5 is between 300 and 550,for middle schools 400-700, and high schools 1,200 to 1,800 students. All schools that do not have the current or future physical capacity(or geography)to meet minimum enrollment targets will be potentially re-purposed. C.All teachers at each school will be considered Highly Qualified. D. A comparable and healthy distribution of teacher experience will be maintained in each school. This distribution will be reported annually to the Board in October. E. Each elementary school with enrollment of 425 or greater will have an Assistant Principal, Guidance Counselor, Nurse, School Secretary,Art Teacher, Music Teacher, Library Media Specialist and PE Teacher. Each middle school with an enrollment of 500 or greater will have an Assistant Principal, Guidance Counselor and one librarian. Each high school will have an Assistant Principal and Guidance Counselor(with one Guidance Counselor designated as a Coordinator) per 450 students,two librarians, and department chairmen in English, mathematics, science, social studies, fine arts, world language, and special education. Secondary Career and Technical Education will have one Director. The Board shall give consideration to devoting additional resources to schools where enrollment exceeds target numbers. F. The target teacher to principal ratio is no more than 25 to 1(potentially slightly higher at schools with lowered pupil to teacher ratio in grades K-3). G. Each school will have a successful,functioning Parent Teacher Association. H. Trailers for classroom use will be temporary and limited. I. Each elementary school will have 2 of the 3 following facilities: cafeteria, gymnasium or multipurpose room. Each middle and high school will have a cafeteria, gymnasium, and auditorium. J. Each elementary school will have a fine arts (art, music) room. In addition to classroom space for core subjects, each middle and high school will have dedicated space for fine arts and career and technical education offerings. Each high school will have its own athletic stadium, track, and athletic fields. MEASUREMENT On at least an annual basis, RCPS shall measure critical factors in student achievement. The measurements are designed to assess the impact of current strategies and to assist with the development of budget and capital improvement plans.The measurements shall include, but not necessarily be limited to, the following: A.The availability of educational opportunities B. Student achievement C. The availability of instructional materials and supplies D. The availability of media equipment and resources E. The availability of technology F. The status of facilities G. The use of trailers H. The number of highly qualified faculty I. The diversity of administrative, academic, and other staff at all levels and all facilities J.The teacher/student ratios K. The teacher turnover at each school L.The distribution of experienced teachers M. The amount of Title 1 funds allocated to each school N. The annual monetary allocation to each school O. The enrollment and achievement data—disaggregated by race, ethnicity, socio-economic status, English language learners and special education P. The extent of family and community involvement RCPS - ELEMENTARY CAPACITY NUMBERS (AS OF FEBRUARY 2014) Capacity Capacity Enrollment Elementary Schools March 2009 February 2014 as of 9/30/13 Notes Crystal Spring 456 456 347 Fairview 600 600 469 Fallon Park 624 624 676 • Nine classrooms housed in three portable structures. • Over capacity Fishburn Park 480 480 322 Garden City 456 456 341 Grandin Court 480 480 336 • Architectural-membrane gymnasium installed since March 2009 capacity numbers. Highland Park 456 456 376 Hurt Park 384 384 379 Lincoln Terrace 360 360 295 • Three classrooms housed in one portable structure. Monterey 432 520 561 • Three classrooms housed in one portable structure. • March 2009 capacity number did not reflect the portable structure. February 2014 capacity number does reflect portable structure. • Over capacity Morningside 312 312 307 • Five classrooms housed in two portable structures. Preston Park 408 474 444 • Architectural-membrane gymnasium and three classrooms added since March 2009 capacity numbers. Round Hill 384 582 620* • Nine classrooms housed in three portable structures. • Architectural-membrane gymnasium installed since March 2009 capacity numbers. • A former portable structure that functioned as a gym now houses assorted specialty classes; it is not counted in capacity and will be removed in the summer of 2014. • *47 Pre-K students housed off-site. • Crowded Roanoke Academy 432 432 459 • School has a number of smaller classrooms designed for tutoring. • Over capacity Virginia Heights 288 332 377* • Two new permanent classrooms added since March 2009 capacity numbers. • *44 Pre-K students housed off-site. Wasena 288 288 269 Westside 816 816 751 ` `vo` CITY OF ROANOKE rc;r1,0, 1 .r„, OFFICE OF THE MAYOR ' 215 CHURCH AVENUE,S.W., SUITE 452 o µ ROANOKE,VIRGINIA 24011-1594 `,Ikc`N/ :/ TELEPHONE: (540)853-2444 FAX: (540)853-1145 DAVID A.BOWERS Mayor August 4, 2014 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, '�jWAAIAAi David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES/REAPPOINTMENTS August 4, 2014 VACANCIES: Two, unexpired terms ending June 30, 2015; two, unexpired terms ending June 30, 2016; and one, three-year term of office ending June 30, 2017 on the Roanoke Neighborhood Advocates. One unexpired term ending August 31, 2016; and two, four-year terms of office commencing September 1, 2014 on the Roanoke Redevelopment and Housing Authority. Three-year term of office (at-large member) on the Personnel and Employment Practices Commission ending June 30, 2017. Three, three-year terms of office on the Roanoke Civic Center Commission commencing October 1, 2014. 64"°� CITY OF ROANOKE OFFICE OF THE MAYOR 1 � 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 DAVID A.BOWERS Mayor August 4, 2014 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2014 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. Siinccerely, � David A. Bowers Mayor DAB:ctw CITY OF ROANOKE • e *• � CITY COUNCIL �4! £ E 215 Church Avenue,S.W. " i Noel C.Taylor Municipal Building,Suite 456 \ v.__=• Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D. Bestpitch Raphael E."Ray"Ferris Sherman P. Lea Anita J.Price Court G.Rosen David B.Trinkle August 4, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, being the performance evaluations of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, "�••�^rywCv� Q�C� Sherman P. Lea, Chair City Council Personnel Committee SPL:ctw CITY COUNCIL AGENDA REPORT ,„- :ter To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City-owned property located in the Coyner Springs area of Botetourt County where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. C ristopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director, Economic Development . 13nCFY Pao . 1 Itit , .... ,_ . S R ,,, �� rmwa illity , .. , . ,.,.. ,, .. i , „.„ . ,.,. , , , f. . , 4-- - ,,. „. . ._ . a , . . . .. . 4- ,,, , . _ - , .• 1."1k, x \ . li's". it' .) = " , ill, f Improving Water Quality Through Ho far tic Stormwater Management 4 ='1..., City Council Briefing 4w (0 : .i, August 4, 2014 kee• it c, (J Dwayne R. D'Ardenne, CGM, PWM • OANOK Stormwater Manager . : „ , 1 Roanoke Stormwater Utility Adoption/Fee • City Council adopted ordinance to create a Stormwater Utility in November 2013 • Three-Year phase in of the Utility Fee FY15 - $0.30 per 500 square feet of impervious/month FY16 - $0.60 per 500 square feet of impervious/month FY17 - $0.90 per 500 square feet of impervious/month keep it .. ) Roanoke Stormwater FY15 Utility Revenue • Citywide SWU Customers: 39,000 • Average Residential Impervious Area: 3200 square feet • Billing Units : 3200/500 square feet = 6.4 rounds to 6 • Average Residential FY15 Bill : $0.30 x 6 units = $1 .80 per month x 12 months = $21 .60 keep it 3 Roanoke Stormwater FY15 Utility Revenue • FY15 first half Utility fee will be a separate line item on the fall Real Estate Tax invoice. Due date October 5 • Fall Real Estate Tax invoices will be mailed during the week of August 251h • Utility Customers whose Real Estate taxes are paid through their mortgage escrow will likely see a subsequent adjustment in their escrow payments to offset the Stormwater utility fee. • Total FY15 Stormwater Utility Billing : $2.05M , includes 67 credits totaling $17,247.25 .1.'f.li keep it � 4 £ °e ,g,l'''''..4 :'• .gym ,*, Roanoke Stormwater FY15 Spending Plan Sources: FY15 Transfer From General Fund $1 ,249,690 Stormwater Fees $2,054,146 Total Revenue: $3,303,836 Administration $180,000 Water Quality $400,000 Maintenance $1 ,900,000 Operating Capital $400,000 Debt Service $319,690 Total Expenditures: $3,199,690 Reserve $104,146 • Administrative: 1 Already hired + 2 new positions; SWU offices and planning • Water Quality: 1 Transfer + 1 new position; grant projects; pollution prevention projects; outfall surveys; watershed planning; etc. • Maintenance: 18 Transfer + 2 new positions; Maintenance Contracts; Purchase CCTV Van • Operating Capital: 2 Transfer + 2 new positions; Balance available for VDOT �11(.li.r Revenue Sharing combine with CIP and VDOT Revenue Sharing match to keep it ) work on backlog of 228 projects totaling over $78M 5 Stormwater Utility Dwayne D'Ardenne Blue Infrastructure Maintenance Capital Improvement Projects (CIP) Water Maannaa Steve Taylor Josephus Johnson-Koroma & Floodplain Mgement Water Quality Administrator (New) Stormdrain Streetsweeping, CIP Project Floodplain CBD Cleaning, CIP Program VADEQ MS4 Permit Maintenance & Report Truck Management Management With OEM& Planning Management Ryan Apple p g 2 PM/Engineers(New) Megan Scott Doug Wheeler •Stormdrain CCTV •Residential •Current Backlog: •Project Design •Public Education & •SWU Fee Credit Inspections Streetsweeping 228 Projects = Outreach Manuals •Right-of-Way •Stormdrain Pipe (4X per year) Apx $77.3 Million Acquisition Process •Public Involvement •Floodplain Mgmt Maintenance & •Arterial/Collector •VDOT Revenue .Develo ment & Participation (CRS Rating & Cleaning (219 Mi) Streetsweeping Sharing Program p NFIP % Reduction) 1 X er month to 50/50 Match Review Process -Municipal Pollution •Inlet Inspection ( p ) Prevention Program •Watershed (8664) & Repairs •CBD Sweeping City CIP Funding 'Public Planning 1 X er ni ht •Pro ect IDs Procurement •Environ. Mgmt. — •Outfall Inspection ( p g ) Process Illicit Discharges: •Outfall Surveys 418 & Repairs •CBD cleaning Assessments, Detect & Eliminate ( ) p g .Prioritizations & -Project Mgmt. & 'Grant Projects •Ditchlines & •Road debris & Cost Estimates Inspection 'Planning Division — Drainage Channels dead animal Construction & Post •Minor Construction pickup Development SWM Customer Contact Information: Citizen Service Center— 853-2000 Division Main Line— 853-2676 E-mail: stormwater @roanokeva.gov keep E ) 6 Roanoke Stormwater Communications • Roanoke Stormwater Website: Ideabook, Credit Manuals/Applications, Impervious Surface, MS4 Permit, Operations, & Historical Information • Forthcoming letter to all SWU customers week of August 11th • • Letter to include one page enclosure with answers to our top 12 Frequently Asked Questions www.roanokeva.gov/Stormwater Q www.facebook.com/RoanokeStormwater • www.twitter.com/RoanokeStormH20 keep it_ 7 _.• Roanoke Stormwater Website & Social Media ....tolal 010 Nte.lfroandosso coalStontonato, MI *, 's iff A• .... woriaDEQ-174L Inplent.., Zusd5funent fandlOws So... el Scholar My Workeptne Mew le ResatOotels 1. q.co - ..... .,,,,• safetr• 'rods•0- -. ,•„ -. ., aa, .....„_,_ . . ,. .,--- ..... iralliiiiiill . IOW MOW 7"-: 1010.77,4ff• '■:,,,f„ gti:ak ' .7. ',-.',VI ,..: ROANOKE • :-`--1''1 . "-..o..w. _ , m 0 Roanoke Vir 6 ,.. _ I keeptt i` Roanoke Stormwater , . . • Homo aPenort-nonlo and Doi;ons•Pubbc Wo,I, saqtrldite Stormwater 4.Eitu 0'a.au.• 13,..'law 0 0::,,a7.. • - , Pollution,Regulation,and Roanoke 44 221 79 Affre""4.....2k Roanoke Stormwater * kaPPia—oc a—^, a,.,onsna To,os m,kno,ss,no, Page Aar:rty El Insights Settngs C.0 rn F.1 o s e new Tweet .... ..... ..... I- — . ..._..._.., 4.41/....literrissammalbr. ,... • „ilk - ,• ., --k-t....„ ----Iite . -.. . • ,..... ... - • 474400...• ..."..L. iver.. '-'' ' 40; ..' '"rZs-. ,,....; . ' — ',,,I1111% ... eillimerP44. , -1 - ' ' .- ''-:... Alk el •P - - ii ii -'42.).. 00 ,„klilli# • • e 1 '..: .. I . keetio., '''-oatioke Stormwater Government Organization 4.. . ,_.,Change Cover, 4••Share ••• -S -.01001111P Timeline About Photos Reviews More• PEOPLE > ia Statue L,Photo 1 Video 7 Event,Milestone* 8 ***** , ,,-- What have you been up to7 wrrwrd 373 •• s, @rt4ivil No . 11/p7"1„,,,,4 Franklin Road Bridge over NS Railway „do ROANOKE ,„/, City of Roanoke .,,,,,,....;00.00742,... • r w g , . - i- *rum..... , .., . i .iiir _ , ,, , or rt _-: fir,' ' .11 ...0. r , ,,.. .• . ,.Y tl ....„,,, el Y. +.::. ■ 3] h • ar1 lit 1 c iiiiiiii- _. ,,r s ■ Bridge Program Overview At g g ROANOKE • 117 Bridges, including highway and greenway structures • Asset value > $380 million • Bridge Safety Inspection — annual and semi annual inspections • Program Goal is to maintain bridges in good or better condition — Safe and Serviceable • Annual Bridge Maintenance — minor repairs and maintenance FY 2015-2019 Capital Improvement Program .....0, Will. -gqi ROANOKE immummtaimiimi • Planned Debt Issuance $22.7 Million • Franklin Road over the Railroad • VDOT Revenue Sharing Match • Main Street (Wasena) over the Railroad and Roanoke River Gilmer Avenue over Trout Run }l . »ar, a t `ii ; -. • Orange Avenue over Tinker Creek ,� -1 • Rt. 24 (Dale Avenue) over Tinker Creek r* _ :.- • Wise Avenue over Tinker Creek ,-1 , • Walnut Avenue over Williamson Road and r ..�.... Railroad � _f - - • Hollins Road over Lick Run 4 ',' - • Berkley Road over Glade Creek Cove Road over Peters Creek F -144114%%46 • Memorial Bridge over the Roanoke River . • 13th Street over the Roanoke River ■ • Jefferson Street over the Roanoke River .-f AlliWil-,1 Franklin Road Bridge Replacement _Aro 1 '15"* ROANOKE 0�, ":,, �r'��%o � � �� fir;: • Scope: Bridge Replacement �. . i �� ,,. • First phase — Concept Development r � l "� . - .d • Initiated in 2013 ` • Study of project alternatives h • Stakeholder engagement — Old Southwest Neighborhood — Norfolk Southern Railway ` - Utility Owners (WVWA, AEP) C%RILIoN /' : = Nu,UN CLINIC , H-T i,A� A. — Department of Historic Resources Q ,l�t n s — Valley Metro NORFOLK — Roanoke City Schools SOUTHERN Franklin Road Bridge Replacement W"I''.--111„.„,0, ROAN ANOKE • Schedule — Study Phase — complete summer 2014 — Design Phase — Begin Fall 2014 — Construction Phase — Begin 2016 L shg ' ; - a l _ , • \" MA• Budget := °: _ .r: — Planning Estimate: $15M -, , - ___ — 50% local funds — 50% VDOT Revenue Sharing match r �_ '°f► - ter .r w. gam. . .._.- ...�� w.� "F�! I.- 4 , 010.„,„, • ors: _.-..,. � .� ki ate. `nw ,y.. ilk- .-... .. _ 'z ..`. r i_'- -. .. .. : AIIPTII"P',...1 Bridg e Replacement Project Ili,' ROANOKE Scope: Complete Replacement Schedule: • Study Phase - Corridor Study %,��;; , . — Bridge g Replacement Study 1 • Design Phase - r° • Construction Phase i ® �' ".? • IOW ` Corridor Study Goal ROANOKE t . . . � ft s , , iit A.' =0.- -1- t Sidewalk Bicycle (3) - 11'-0" Vehicular Lanes Bicycle 'Sidewalk Lane Lane 9 AIM vii ______4_, el. TT,�f ` , , • I 12 W J 1 4J V� 1 r- .44/#"wvi- .1 Bridg e Concept Study Goals ROANOKE :, 411" 1111111.111.11111 • Evaluate Alternative Bridge Cross Sections • Evaluate Bridge Alternatives Criteria Alternate Impacts to Traffic El — Economics Impacts to Railroad — Railroad impacts Multimodal Accommodation — Traffic impacts during construction Aesthetic & Character El — ROW impacts Impacts to Right-of-Way Eil — Utility Impacts Cost Effectiveness Ef — Future maintenance requirements Durability & Inspection Ei Construction Duration ra --.- - T 7 ." $. N 1° ,[1::::L. w.._ ' — -- _ : :_;74,-,i4t;:ril;!:':. :,,v, ;,.. .., 7, , . ' - 441'c4s1" 41mtr . ,w� ft _ — .. ' Allirrillitah%N ...1111111, Project Constraints ROANOKE ii ... ..-..ff-, 4* - .4_,, ' , • Crest vertical profile - 1 ..-* - - - ,: ,4,,w,- ,...... • Clearances / . r _ ..- - - i cp., - .,,,,,,.„\\ ,,, ... o ■ i . . .., , ..,... *-,, it -- - .... :014 • Sight Distance , , , s • Structure Depth .., - ..... ..... .. ..hp • RR impacts ..., ... ... ...4 1 L 1 ' - - *4.1 / / .,., -, ..// at „ .., '4',. .1. il," ' ' ‘ .... 4/ i ' / 1 " it 1 1 ' :),# - 1 . 100 i — '*' ., [ 1 z , .,,,,,, „,..., .,,, 4 „..,""'**•11ht- ,.4 ....„, , 1 I -- - I* , ,.....A, 0 ----- + t.ts,r.r,,e I 4 - ....-a -' .„..ti tk ,,..* 1 I II 1 % i, -.• ,3110, . 11W711111-441 Project Constraints ROANOKE ......,..„:„,,:„. ,,-,,,,...,",.....".,,,, lim....m Vertical Clearance ,. F ' awe 0 • .......,.....„--- . � #4%,.. ...r ..,......:. .. ..-.. .„... . . .. ... .. .„........ . . ...".. .,.:.:.,..T.: ...„..,....„.....i..1 .,. .... 3.. ... .. _ ,..,„ ..„...., ........... ,. _ "- '4.: cl.---. . ■. Horizontal Clearance .... emuO Al Ire7"....4 Project Constraints ROANOKE limmilimii. • Overhead and underground utilities • Existing right-of-way limits • Adjacent economic development sites fi a . a �' i y 'i . - . - _, / ,,, T 0 ' _. ,_ -‘ ' , - ' ,, ,' ' 4,,,,elit. , ,.,., rt . 1 _ t _ ` -�+.mil - �),Ir • 0,i, ' \, ■ 1 ai r, . +. w „ ° yy� M T � „alive.... • II AWISM` 1111-141 Traffic Impacts During Construction OAN' ROANOKE KE NM • Maintain vs. Detour M Carillon Rr Cormnuovot .. ai Fi1r.IP 317 :Ir;i1 SEF�iCeri _• ry•�< s y'� 1fHrc�1 1.1�'.,.,- X . H >tl:7eir.a,jp A •, . . ° '', _ ow and Bake,/ant 1 PrdWn_O r jet,. , uiternai ate!HskPh �' k7M Gardner •P SW #NN t . �w. A Ye AD �� AY?..,,V4 t'%r II,ALT W � j a Nmg George Inn 4'4 Beg A Fareaktasi tit .m N', Y'C Schonl CO ,; ,I,,' } _ IMd Reaeard' ;1 a Lao . Hurd StelPS Raanpke ' CM*:1 ' lig y Poo.i,* Alignment and Span Alternatives g ROANOKE • b t ment . : . ; a i- - ` - x1 - z *_,-cam a, , • aT ,` . .g. ,,, _ ,, ,o . ........, -!..,,_.�. ! ` . k� .. 'AP •s ll �` ` \4". , q gam, , a . ,,.. /i _ • bbb ' .'444ki. - ''''-'*-7-,,,. ":,'`... , :' --------"-------------__-_-_,-------------1--:---- - - - - - - -_-_-_:— . ',::•-•%.;--",- .'...'-:::''.77•- ..----.-. It'',.*' :',--A,...'. :\, ' '.....\\ '1‘......., ,has ►' '. r • INV • Structure Type Alternatives ROANOKE..... _ . . _ „_, , - Ilit .. ..-.»a , -� ,.....s �..� te ate x M� 1 r ;: i r : ' ttt.. 41` '.. i?� -"s d ;A T .'yam r,6 �+ ' TB 5 a .-- rk ems. fie ... .. ... ... ,.,.. ,......,. .„---„,‹-: -. 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(18-) ."4 *' .44' 4.%4* ..4 %4‘1% :. ,,,,._.,, c2 Cc?, , 4 ' U u... lc� City of Roanoke Franklin Road Bridge over NS Railway • Bridge Types ■ Signature Bridges in Urban Environments ▪ Franklin Road Signature Bridge Opportunities Franklin Road Bridge Replacemen r AECOM When Bridge Form Follows Intended Function BRIDGE TYPE (current practice today) Span Lengths (FT) Conventional Girder (steel & concrete) 100 to 400 Extradosed Cable Stayed 400 to 700 Cable Stayed 700 to 1600 Steel Arches 500 to 1000 Steel Trusses (prior to 1980s) 700 to 1500 Suspension (typically no longer req'd) 1500 to 6500 Bridge type is simply a function of span length and site specific geometric constraints . Franklin Road Bridge Replacement . E OM A suspension bridge is a type of bridge in which the deck (the load-bearing portion) is hung below suspension cables on vertical suspenders. t 1 ..---/-'- :" ' i / ' s � ., _ j .....-- S jar. 1 a �� o . s E itp ,, 41:-, ti..R 2 r • : �1 ' ,44..t ! ' I i ..i 4 1. $RS 1... A., I a- Franklin Road Bridge Replacement AECOM A cable-stayed bridge has one or more towers (or pylons), from which cables support the bridge deck. �., .3 . r 1 _ i l Franklin Road Bridge Replacement , ECOM :35 Br ; AECOML,Zesign1 „.1 %• ; c, . Y{. , ;:4g; An extradosed bridge is a cross between a girder bridge -10.',..! Alt: and a cable stayed bridge. The cables are supported by ' shorter towers and in turn support the deck at lower angles such that the superstructure depth is thinner than a beam 4 bridge, but deeper than a conventional cable-stayed bridge. , .,sue..... .e_,.... �. v ..... r .. 1 ►. , f.. '+ , 1 : { ' �� ', ii Franklin Road Bridge Replacement AEami •, Signature Bridges in Urban Environments The general philosophy that bridge form follows function does not always apply in Urban Settings where there is an opportunity to: Design and construct a new Bridge that supports the revitalization of local neighborhoods and the rebirth of the urban neighborhoods by functioning as a grand urban boulevard, a civic gateway, and an iconic symbol of the aspirations of the community in the 21st century. Where there is a once in a century opportunity to reconfigure the existing facility for better access to urban development areas and to introduce impressive civic architecture that forms a worthy gateway to the city. The challenge is also always the same: how do we create a vision that will be embraced by the community; and at the same time do it within the budgetary constraints of the project. Franklin Road BridgetReplacement '- AECOM Signature Urban Cable Stayed Bridges 4 ,,, AECOM Designs ,r . t�\fie\ A /t 1// A-,, , .,,,V,,,:-. .‘,;,,•-..."-, --.„_,,,,,,.. -----,,,,,, - ; William Dar! 0 ,i "r,-A t; relanc •- • . • -ble Slay- 48-- f':63° � F - c 7 East Fork over ' w' or Bridge (25' -25' s • f 014) Franklin Road Bridge Replacement AECOM t. 1 0. (I� #, 4� :' 4 t i s I 1 II I. • mot. IA 4.4;, : J F i - i i . ,I; 1.1 11 - ..., , :.''., :14j°1. ' i . /iii r ,,,,, 1 c � ' �r fit, •■ . ii 4 1 ! � , i { ; s ` �Ji1' r• • • 11, 3; I f.; ■''' \ 'ih, I 1 1! i q ., .::'fti,.. , .-ii: 1.- i '!111t— ■ 1 le ' ! 1 .1 \\\: \ 1 ' ' .. „ ! t\ i. 111 4. a c �1 ' I\ \ E . I Q, A,■ fi"'. , i i f %.y fJ • I a \ t en I . ' \ W OS \\\t' . ' ; 1 ,,. 1.,'\.:1 k j:.• RI II L � ' LL X41, ' " Edmonton L Canada " COM Current Design � i ' .1 tits• twt J. . i y li 9 .-7.-. _ ..,..,--„..- . . ;..,,_.,,,„„,„,,,.=„,„ _, , lipPir7tr"-'wef'.;_. .. . , r .i, ' pr ..8 '' " .� 4.4„----,4-,.„ 1.11,1,.b, a A @� "" .r,v� 'xra° .:N ..,, ., '�`.i^�k. �"�u..,�� _- - t t Op t IN.\+may A # .�, w,. ,itt "i ", r sfl .1$ as t w«-. S x a` � e - Franklin Road Bridge Replacement A'COM Pi ' Iv1 0.00.0.1e \ l l ' �\t 5 "•••••••001110111/ yd h. 1 . 41 j ,„,,:,.. ...I Z : ■ .. il e 1. Ai 4,, i ��era. .. : +n I R -4.-1;_.411•••• _ �.� ■ _ - ■ . . WS!. 41...." --,'T � • ti-. i+W S` it—:.w ,— 7ave1 MIX' ` , 4 2 _ A« • 4/11111"11 11111111 Mar w ' -ma- _ w.� PI Construction 2000 to 2002; 671 ' Long; Maximum Span ° . Length 195' over Active Railroad; Pylons 145' Tall Franklin Road Bridge Replacement AECOM Coast Meridian Overpass, British Columbia IBT Design Wig".>z m �{, >: t :.` ' f ' iii:2.64 -,,,,,e''"': , killi v 48 . ; 44„kir,...%.,..."- — -,-an,i — ;14'5 i— -''''' ill., ,_al::*7 / \ ;AP' -74'-''A..'i , + : . � Air,:..7Mrrv. , / i�_..- NW wry'3 " snr�e+r r Mk ' ' ' AIME/ - Argiollr" .44'" •-?,,,' "," * • cam F r_�?tt;,a '� I N — .� �--...,ems t r___,....... _ _,.....,„,,/ 1-__ Ni. --:t-"- % -- '' ...„____.„..rir .-�4 F - -• _ ,,��- s _.� .,:per -._:..x...... ii `"' : f. . 41. .•,,'- at..;441111Sr .' . , '...._. ..7 , . _ _. a.y ....... . .......,, ___ , , ii„ ___,„ ,� . kin � - -- �- .. - r... worti �:r -- __ - _•-_ tam,?.wM cartak" gal now, ... „ . liop _..- Z4*c mil ,21 16 'do,. v.s, . - Construction 2008 to 2010; Maximum Span Length '� 490-feet 11' Deep Superstructure Launched over ip __ . iii ;�� " ' ``°- Active Railroad; 2014 USD $800/sf Franklin Road Bridge Replacement AECOM UV' IL !BT Design Q , . ; \ •as. .. ....or.• - ,,.., -.,...,, ''.--,....„.. `"--- a ',-4., f . % \ ,�..: • V4 A r, �—__A� ....• \, -- • - • I t-- \ N - /r ''. ....„ - -. Construction 2001 to 2003; Maximum Span Length 614-feet ; 6.6' Deep Superstructure Built in One-Way Cantilever; 2014 USD $625/sf Franklin Road Bridge Replacement AECOM Signature Urban Arch Bridges AECOM Designs a* e ' - 00)111A A.......,401000....„....wooi.....4, , in a Avenue Bridge, hica• o, Illinois (243') ,iii 11 .. r \ i ,. .. _ al ) , - i` / /4„4* , \ .. . . . ...qwmmirvpprr ;, Irela d . 27 Franklin Road Bridge Replacement AECOM Truss Bridges 1 ., , .. t / ... .,,,,, „., , ..4 I , To 1 . t1/4,.. iirer/drir ,_ 'IA , _ '4,. ' 'A ''*:'4%; -, ..:4 . �, ,,. At, >.asx�,, ��^,. -.. ,•.rte.— .. , 0. 3 1" i * ap'iii 6 ,.. .. , ‘, t ry: ►!N 0, ` I _ 270' span and 57' wide is at limit of prefabricated Contech trusses Through Truss will be required possibly with overhead bracing (i.e. pony truss or half through truss will not work at this width and length without bracing) Fracture critical (non-redundant load path) Not very aesthetic A=COM Re Franklin Road Bridge placement . . , . L .. ..„ , . r _...._„......... ....... .... y ..„.........................t........._................... _ .., _. . . ...,.. . . ... ,..... ....„. , , . , .• ...,. _ ..... �p�■i-p _Y r$t ihcy.:T . \ .3 n..y. 1 mx.$1b4u' f ` acne 1r 1ii1 :waw s ''`.... _ ,_ s tai i .�I� • it �y- L a ,' i.tcsX.'` i r 1 lY Ft '' i -t 4 �. R `� ej ',Ii_ '�_ { Cam;' ,�.-.....-' N ti A• ry 401 v. y a :''� _ K' _. 3Y"5,�- zt flea..w, First Step is identifying the site specific geometric constraints and definin • the controllin • roadwa •• eometrics■ Franklin Road Bridge Replacement AltCOM • i Franklin Road Bridge Replacement ■ Restricted superstructure depth of 3.8' over expressway off-ramp ■ Existing pier falls within railroad tracks (380' span if eliminate) • Skewed piers 7% grades & short vertical curve • Very tight touch down point over off-ramp and under expressway; possibly can lower ramp to accommodate a 5' max superstructure depth, or use jump span over off-ramp • Extradosed structure type — too deep � — — ,_ .ate ra",>'"' _.,�tea.__. it gf :''''',. '41140410,.. - I -- 'tit-. Franklin Road Bridge Replacement AECOM Franklin Road Bridge Replacement . _ 4 4 4 te . . --- - , -,/, ?..."'. 40 its,* 06-4,‘,"4-- ' „ iti : l,'''-I. --41.' ArAidgiu 7- • � nxr El. 970 -...--,..,-7..F--....„,,,„„. El. 952 -- Vlbaits ...,... 111 El. 930 . - Illiri".".6.' : .',..... .u........' lilt . . ' i iv.' "44' 9 El. 32 __-- ate. ,p 1 .,. - wad` - a 11 Franklin Road Bridge Replacement ACOM • Conventional Steel I-Girder Bridge ..-- Existing Bridge ..1---1 -1 / — ` 8 feet •• Sidewalk Bicycle (3) - 11'-0" Vehicular Lanes Bicycle Sidewalk Lane Lane imp I1...-1 --Th.....r- S — Franklin Road Bridge Replacement • Signature Bridge Concept 1 . . OVERALL LENGTH OF BRIDGE = 580'-0" 210%0 1 280'-0" 901-0"_,1 i i • 4 I I' I I ) I I I I r 1 II C/L TRACKS (TYP.) CIL RAMP 220 N - rk 4' deep superstructure depth Pylons 115' above deck Franklin Road Bridge Replacement Signature Bridge Concept OVERALL LENGTH OF BRIDGE = 625'-0" o. 240'-0" 385'-0" -- -- - _. ---.....1-.. -- - — -- .- 1 // ,,, iiiiiiiimmuroduiraimatissia., _., / C/L TRACKS (TYP.) C/L RAMP 220 N ----/ 5' to 6' deep superstructure depth Pylons 155' above deck Franklin Road Bridge Replacement AECOM gi" Signature Bridge Concepts 'I & 2 ...---- 0...„r...„ n , 1'-0" 6'-0" 5'-0" 11'-0" 11'-0" 11'-0" 5'-0" 6'-0" 1'-0" I II Precast Deck Panels ii 1 I /, f w/2" Overlay ' Transverse Girder--' Edge Girder Franklin Road Bridge Replacement AECOM . - E .. ,„,...,,:::::, , , -„. . Staged Construction le Stage 1 — Pylons Constructed Without Impacting Traffic (12 months) • Stage 2 — Existing Bridge Demolition (4 months) • Stage 3 — Construct Bridge Abutments & Superstructure (14 months) Stage 1 ,. ` .O', to I ex .— ' ,• :, , . ..., ,, ,, . d . . \'\- , ._, tages2 & 3 , 41 ..,„ .....„.........._ . -.______........... -.„,„, , ... , .. ..... 4 �. i ‘. -t. , .„. N .,, -.. Ni L fi 240' .4. 385' Franklin Road Bridge Replacement AECOM Bridge �-Erection Similar to East 153rd Street, NY • South Span Built on Temporary Falsework (Accelerated Construction) • North Span Built in Cantilever Using Ground Based Cranes or Progressive Erection from Above FLOORBEAM i � CABLE A I i. .1V. ,`- EDGE GIRDER w• : ��" •% ' CENTER DIAPHRAGM ----- s' TEMPORARY FALSEWORK ELEVATION S--CIP CONCRETE JOINT (TYP.) ,&*,, r j/7'114' -\ v kC i , I . II N u ff , rr , , IC, r R n i IlEXI__ _ r � /140* --- H rl 11 4r H i` rr 4n r1� ` PLAN "`'�` ur, t., ,rr rr fr PRECAST DECK PANEL (TYP,) CANTILEVER ERECTION Franklin Road Bridge Replacement AECOM Examples of Cantilever Erection -...,„.. .... 5: t 'f"''4''"'- '':' ,:. ,,,, 11\ z; 1...... a f �' , ' f�1 ._ \ . 7$ a u / r ,.v r - • as .. 1.3E - tt f n r A f i , h Ai Franklin Road Bridge Replacement A COM Signature Bridge Concepts 1 & 2 Advantages • Minimal disruption to Norfolk Southern Railroad during bridge erection. • Eliminates pier in middle of RR tracks. • Single mast pylons are easy to construct and very economical. • Pylons can be completely built with existing bridge in place. • Edge girders are fixed directly to the pylons eliminating the need for bearings. • Semi-harped cable stayed pattern & slender pylons provide good aesthetics. Disadvantages • Bridge requires specialty maintenance and inspection procedures. • Bridge requires specialty contractors and vendors. • Premium cost over conventional I-girder bridge. • Additional ROW and utility impacts over conventional I-girder bridge. Franklin Road Bridge Replacement AECOM I Signature Bridge Concept 3 _ , OVERALL LENGTH OF BRIDGE = 570'-0" 85'-0" 110'-0" 460'-0" 1 e t k /I /// / '... k II I. C/L TRACKS (TYP.) C/L RAMP 220 N 5' to 6' deep superstructure depth Pylons 170' above deck Franklin Road Bridge Replacement Signature Bridge Concept 3 , ... ,„,..„..„ ..„ ,,,,,...„...,.......„_., ...,„...,...,... „_„..„. :.: - „ .._._ ..,. . ._ __... ._ . . ... . , ; ....„..._,. 8 5r-0" '......... 1...0" 6"-0" 5'-0" 11 -0" 1V-0" 11'-0" 1 .5'-0" V-0" -0" A Windshielding±... !'14' 11 I —Precast Deck Panels w/2"Overlay 1 111 i I WONNIMPIM. „ - . . / 11 li Transverse Girder--/ '...,. Edge Girder----/ // i \\ -,„ /.. :.‘ 4 -.,. ,,... .-- ,.., Franklin Road Bridge Replacement ., ,,.... .,..,......,.......: ...„.... .......,.__,.......,.........,.............„ .....,................,.. .. .. . ,,,,,,._ ,,,: ,., . . I Concept 3 - Similar to Boyne River, Ireland AECOM Design w- ---,K 3 - J 11 ''. Y � .. s r „ wm x w A -pe.4 Franklin Road Bridge Replacement AECOM � yip Signature Bridge Concept 3 Advantages Minimal disruption to Norfolk Southern Railroad during bridge erection. Eliminates pier in middle of RR tracks. Pylons up to deck level can be built with existing bridge in place. Asymmetric cable stay with earth anchors is unique & provides good aesthetics. Cable stay anchor vaults in approach can be partially constructed with existing bridge in place. Disadvantages Requires specialty maintenance and inspection procedures. Requires specialty contractors and vendors. Inverted Y pylons are difficult to construct and are not very economical. Wind-shielding is likely necessary to ensure aerodynamic stability. Premium cost over conventional I-girder bridge & Signature Concepts 1 & 2. Additional ROW and utility impacts over conventional I-girder bridge. Franklin Road Bridge Replacement AECOM Franklin Road Comparative Bridge Costs Bridge Bridge Total Cost Cost Construction BRIDGE TYPE ($/SF) (millions) Cost* Conventional Steel I-Girder 200 $ 6.6 $12.0 Extradosed Concept 300 $10. 1 $16.5 Cable Stayed: Concept 1 400 $14. 1 ** $20.0 Cable Stayed: Concept 2 500 $21 .5 $27.9 Cable Stayed: Concept 3 625 $29.0 $36.2 * These costs include bridge construction and other associated cost for roadway construction, utility relocations, railroad co-ordination, or right-of-way acquisition. ** Includes cost of conventional approach spans. q�COM Franklin Road Bridge Replacement AP,,, -.9 Gateway Bridge Alternatives ROANOKE • Railing --v • Lighting 'PT , ,...,... pm ,... • Colors t � • Accents � =,, - t�z • Stonework ay = • Texture ■ . I* 1\., 7,~ °mot:- yl j1 `' - 1111 111111 111111 I I, , `$ :.'4,. Y i -',''''#°-." :.. z ' ,y mot, 1'�'. � , ^ b$y .- it p,'",,§-'�9° ps s°l: ' a.e�. 3Y,' .._..... 0 j................ .i.m............................ ..t.....,,..... . ' r , ....,..........-______ ....,....., _ , . g, k.... 4 -- Bridge Study Conclusions ROANOKE • Scope: Complete Replacement • Current Planning Estimate: $15,000,000 • Schedule: Construction Phase begins 2016 • Bridge Cross Section : 5T-4" 6'-0" 5'-0" 33'-0" 5'-0" 6'-0" Sidewalk Bicycle (3) - 11'-0" Vehicular Lanes Bicycle Sidewalk Lane Lane • Bridge Concept: — Conventional girder construction — Enhanced pedestrian and bikeway — Road closed with detour — Reduced ROW and utility impacts — Gateway enhancements — Pier required among RR tracks Briefing #3 Parks and Recreation Capital Improvements Update Roanoke City Council August 4, 2014 77 �: Z_ _LABEL�5'tttilU t P� IYr ppr I'}IP ill l`t9 t h • t1Tf111� it MYR WNW ROANOKE PARKS AND RECREATION I. FY 2014 CIP Projects: a. Restroom/Shelter Improvements — Wasena, Golden, and Smith • Wasena and Smith Improvements: Completed • Golden Improvements: Completion Fall 2014 b. Athletic Lighting Improvements • Rivers Edge Park-North: Completed c. Other Park Improvements • Highland Park: o Off Leash Area Improvements: Fall 2014 o Park Drive Repaving: Completed o New 9-Hole Disc Golf Course: Completed • Thrasher Park: Development of New Off Leash Area: Fall 2014 slati.....,,.. , ,..0.4,0 tkii„..;oh 11110111Wrili.ill C.,- I. ST:: +.� - .itiiso. . , --.,04.1tia7 : .. ... � v ,.. ,., d. Huff Lane & Fishburn Parks, Greenway Restrooms 1. Improvements • Huff Lane Park - Playground Replacement, New Restroom, New Picnic Shelter, Hard-Court Upgrades • Fishburn Park - New ADA Compliant Restroom & Picnic Shelter -%" - _.- ;,.--,,e,.;-"-' 4 • Roanoke River Greenway: Two New Restrooms . • - Piedmont Park , ,, - A Location West of Memorial Bridge 2. Process • Phase I: Citizen Input :r • Phase II: Professional Design Services - • Phase III: Construction , r'? : ' • Anticipated Completion: Fall 2015 ' IP 1 f,_ • Countryside Park & Lick Run Greenway Phase III: Completed • Jackson Park Improvements (CDBG Funds)• Completed • Carilion Clinic Healing Garden: Completed • _ • -MiMIMEEN W' -. _.. a, rah s. • is + 31G • ?" ,jg '�} n • r' w II. FY 15 CIP Projects a. Updated Washington Park Master Plan Needs - $130,000: • Citizen Input o Two Student Meetings at Lucy Addison Middle School o One Meeting at Lincoln Terrace o A community-wide meeting • Recommendations o New Playground o Trail Fitness Equipment o New Practice Softball Diamond (replacing former practice area) 1) 10 g Ii1i1ii o v ,spb mac. y v s.<`. ." c y 0, fiQ<aA r 00 e c ms e. +e -V 49)`" �*- b. Park Improvements - $380,000: • Parks to be improved include — Perry, Sunrise, Golden, Melrose, Fallon, and Bowman. • Upgrading older restrooms & shelters, hard-court upgrades, new picnic shelters, ADA walkways, new drinking fountains, new signage/benches/receptacles/grills, landscaping, lighting, and tree canopy improvements. c. Playground Replacement - $400,000: • The following obsolete playgrounds to be replaced: o Smith, Sunrise, Melrose, Golden, Bowman, Lakewood, Perry, and Highland. d. Design of Rivers Edge Park/North - $90,000: • 2013 Parks & Recreation Master Plan Recommendations o 2 New Multi-Purpose Synthetic Athletic Fields o Additional Elements To Be Determined • Actions for FY15 o Complete Design, Engineering, & Cost Estimating for Rivers Edge Park North o Schedule both Stakeholder and Citizen Input Sessions o Council to Approve Final Plan & Phased Development o Construction in Future CIP Funding Cycles �t rr / \ _ ; .... .. ----.- '1, .. 1 • FY 2015 -i'''' ... \ I -' .• -I • FY 2014 t. . ..-i .-----------,--'. • 4C‘ountryside Park i . . ',Huff Lane Park I , Bowman Park ••421-4,.. V. „ ,.. q- , I ... ..- A).4 •• 1. - . 4... .„, Thrasher Dog Park I os,4,44 11 . , . - . .. • Washington Park •- , ' Melrose Park ...- —,. ----) , . _. 1 ... . 0 1 0 in.•: Perry Park Fallon Park ,..,, • , Restroom Roanoke • Wasena Restroom t It■ i Highland Park Playground Highland Dog Park Op Jackson Park• Golden Park Shelter , Smith Park Playground • Smith Park Restroom • Golden Park o Restroom Lakewood Park Playground VI Heating Garden Rivers Edge Lighting .- Fishburn Park i •''' i - •(' .7', 0 fir • ,, 3. ,s- i • . ! • Sunrise Park 1.-,--, . . , Sources'Esn.HERE.DeLorme,USGS:Intermap.increment P Corp. NRCAN.Esri Japan,MET I ESfl China Hong It8ng).Esri(Thalana Torrlrom,Mapmylndia.C.,OpenStreetMap contnbutors,and the GIS User -4a Community p ,C wV V • 0 j J'"`' K CITY OF ROANOE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerWroanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 4, 2014 Pastor Kelvin Edwards, Sr. 2110 Ruritan Road Roanoke, Virginia 24012 Dear Minister Edwards: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, August 4, 2014. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sinc�erely�iQ ,, Stephanie M Moon Re olds, MMC City Clerk SMR:aa Z 60-barabiter The issue is NOT cell towers op ed piece in the Sunday,August 3 by Councilman Trinkle is correct. The "cell tower" vote taken July 21 was about changing an INPUD to allow a cell tower as Phase 1 of the development. The application your voted for was an amendment of a planned unit development plan on property included in the South Jefferson Redevelopment. The request went before the Planning Commission because it was an amendment to an INPUD. The Nov.20, 2013 request with supporting documents listed the properties contacted by AT @T and N Telos. Page 6, Maher Field Light Pole by nTelos: The landlord for this property never responded to nTelos's draft lease. The last paragraph on page 7 states, "The Tower is compatible with the nature or the character of this commercial area."That is Pegausus's opinion, not mine. The staff report to City council members said that this request was compatible with the city's comprehensive. I don't think so. The planning commission recommended 7-0, NO when the request to amend the INPUD came before city council in December. Because a member of planning stated the wrong reason for refusal, the request was sent back to the planning commission. I never saw any signs on this property advertizing a change in INPUD. The signs advertized property for sale: Build a restaurant, retail or office building. Staff at the July 21 7:00pm meeting told you that Pegasus Tower Company, LLC was compliant with the code because it provided collocation. See section #3. Read section #3. This staff, who wrote Roanoke City Code Section 36.2-432 knows that denial of this tower would have been possible under the existing code. What you did not hear is#1, #2, and 6. The current code specifically talks about stealth location. This was omitted by the staff report. Read#1,#2, #6 Old Southwest and South Roanoke did request an independent consultant to evaluate the need for cell tower at this location AND specifically requested a consultant familiar with ways to offer alternative methods to provide service vs. a cell tower. This was totally ignored. The issue is NOT about a cell tower...The issue is what city staff perceives as economic development for the city. Propane storage tanks beside the river were stopped because of neighborhood meetings at the beginning of the process. DUE DILIGENCE is about requiring neighborhoods to be involved in the beginning of a decision process- not as a check it off the list after a decision has been made. The issue is NOT about a cell tower. The issue is how decisions are made. Roanoke had Sec. 36.2-432 in place. When staff do not require enforcement of the code as currently written -well,this isn't any game change. There was NO change in the RULES. Sec. 36.2-432 provides a way to say no to this location. What happened is there were NO referees on the field calling for fair play. City council was the overseer for this cell tower request. You know. You know why I think you approved changes to this INPUD. And when you see the cell tower in place and hear complaints from the public,you have been told that you voted for a short term solution that is harmful to viewshed, neighborhood quality of life,tourism and economic development. Roanoke only have one change to make a good first impression. The issue was not Cell Towers. Barbara N. Duerk Sec. 36.2-432. Wireless telecommunications facilities and broadcasting towers. (a) Purpose. The purpose of this section is to promote the health, safety, and general welfare of the public by establishing standards for the location and construction of wireless telecommunications facilities and broadcasting towers. The provisions of this section are intended to: (1) Regulate the siting of wireless telecommunications facilities and broadcasting towers in a manner that allows for a range of locations, subject to clear buffering, safety. and compatibility standards; (2) Minimize the impacts of wireless telecommunications facilities and broadcasting towers on public safety. the natural environment, and surrounding properties by establishing standards for location that encourage broadcast services and personal wireless services providers to locate their facilities, to the extent possible, in areas where the adverse impact on the community is minimal; (3) Encourage the location and collocation of wireless telecommunications equipment on existing structures thereby minimizing public safety impacts, the effects upon the natural environment and wildlife, reducing the need for additional antenna-supporting structures or towers. and minimizing adverse.visual impacts; (4) Accommodate the growing need and demand for wireless telecommunications services; (5) Encourage coordination between providers of wireless telecommunications services; (6) Protect the character. scale, viability, and quality of life of the residential districts of the City by establishing certain reasonable standards on the placement of wireless telecommunications facilities; (7) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Request for a Public Hearing for Sale of City-Owned Property Located at 802 Wiley Drive, SW Background: Anstey Holdings, LLC (Purchaser), whose principal owner is John Anstey, is seeking to purchase an approximate 1 .08-acre portion of two parcels and associated improvements located at 802 Wiley Drive, SW (the 1 .08 acre parcel consists of portions of Official Tax Map Nos. 11 21401 and 1130901 ) from the City of Roanoke (City) for $2,000.00. The 3,975 square foot building formerly housed the Virginia Museum of Transportation and has been vacant since 1985. Purchaser intends to restore the exterior of the building to its original train depot design and will divide the interior of the structure to accommodate a tasting room/meeting hall facility on the east side and a series of food and recreation vendors on the west side. Such vendors could potentially include a coffee shop, kayak rental or other uses that would benefit Wasena residents and nearby Roanoke River Greenway users. The proposed development plan includes 33 parking spaces as well as a designated area for food truck parking. Purchaser has requested two contract contingencies which must be satisfied prior to closing including: successful amendment of zoning conditions proffered by the previous contract purchaser, and approval of a comprehensive development plan including proposed design and construction of a stormwater management system suitable to the parcel's location in the 100-year floodplain. In addition, the purchaser has agreed to two contract provisions in exchange for the nominal purchase price: a commitment to a minimum investment of $200,000 in renovation and development of the property, and a reversion clause that would return the property to the City should he fail to achieve certain prescribed milestones. Recommended Action: Authorize the scheduling and advertising of the proposed sale of this property to Anstey Holdings, LLC for a public hearing on August 18, 2014, at 7:00 pm, or such time as the matter may be heard, or at such later date and time as the City Manager may determine. aftiL Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director, Department of Economic Development Marc Nelson, Special Projects Coordinator CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Request Public Hearing on Verizon's Request for an Approximately 49 Square Foot Easement Located on City-Owned Property Also Known as Tax Map Number 7160102, located at 0 Orange Avenue, N.E. Background: Verizon Virginia, LLC, has requested a forty (40) year non-exclusive easement and right of ingress and egress for an approximately 49 square foot area, but in no event greater than 64 square feet, located in the southwest corner of City- owned property designated as Tax Map #7160102 within which to place a telecommunications cabinet. The area will be approximately 15 feet from the western boundary of the Blue Hills Drive, NE., right-of-way, and 50 feet from the northern boundary of the Orange Avenue, NE., right-of-way, per the attached drawings. See attachments A and B. The installation of this cabinet will aid in increasing service levels to businesses located within the Roanoke Centre for Industry and Technology. The proposed easement will also permit Verizon Virginia, LLC temporary use of property of the City adjacent to the easement area during periods of actual construction for the placement of the telecommunications cabinet within the easement area. Recommended Action: Schedule a public hearing to be held on Monday, August 18, 2014, at 7:00 pm, or as soon thereafter as the matter may be heard, or at a subsequent date and time as determined by the City Manager, on the above matter. agedeis xxs:a Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager of Community Development Wayne F. Bowers, Director, Economic Development Cassandra L. Turner, Economic Development Specialist 16610 . • • • c =• j 4r. Ci 03 r C 7160106 P2o Post-9 LTA sc ,gam --1 Q) \ 1S1 • 4 141"1"* (7 v1:7212:0-40_ ! GA31 3I 1 Ex i 7R AfFi c E -A. 4V L C cJ* )( A LE GRANGE AVE ;per h#1\1° ft „/„..----""" iy"- \ ` e410\ry IX -— .� o o �''� .3 1 p47 eG _ \ .a 0 tq6 N. a h�•�, 0�/�'00' .e '�qW 3 . — b Vmoo 10,,41 i ��---9 - 3\„�{ l�\\^14 :t) A� °v°6Ag0 Aft s ly°m' V ,�iw 4 e°• <9_, y\y U t -� _� I m . i% m- ” pe v4 mbhAt< t v s v ..a by r. '..\ '\�b,\\0. t 1` h(tgm w '+, . \ m 0 mI P� ry°0. mm� / 1 [� N N ' i � d0 �/tP/ u°6 (� VW l' 0 : e- L ii m a,;/OO ti "hti �, '00 X0∎5/ co a ur `U� - s r a stir �� °q. \ / tl 1 0 /, '�9/2 ° • °o 0Ig .°0 0 "(tt\ � '-' o.0 / G �.0i .00n,\0, (, �1'\1 \ n•w p rtp F� R \ bd$ / tom � N D l° / A0' - A � h) �. r 4)m Caa VI cr,0 V • G 1 i"AJ A em'�p■mtp�. 0. 6 • , -, I��� �iG>�ldy�' - t G cdo 'to A Oe.PO'0�0�hG Q m epq pA�O. °SYO%?jam VI , �° 0 A 'Cis vv sue.\V tqv°,v°. �e R.°eayhtib• ' ta-0 -1(02 �h. °J ° .ss \ l" v-a4\p\01,y ,o- " ti, 14)„, n b0. 6�0� C� z r -° t , 11, - 40• ,Ay. ` ° ' dN I . ti 1,, 0. po \U cb � \ Q yh Z ti \ � VO ° L w ARV+yPaa n° to nl 2 R N r y \-N d) I t)y.p\\°c ` P k Q m $c \ j u k 0oa.fP ° e. - n J ti °'b ts„0 d,od V} °a��°hoj `o- 4 Q 1 h-- q. tc" At. CITY OF ROANOKE -err; OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 w�yd -, . Roanoke,Virginia 24011-1536 'telephone: (540)853-2541 Fax: (5411)N53-1145 4:mail clerk @roanokeva.gov JONA1'l1AN E.CRAH"1',CMC S'I'EPIIANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA'I.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 Anthony Scott Tate 2602 Oregon Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Tate: A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 4, 2014. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from September 7, 2010 to August 4, 2014. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, YYI, h�otrn Stephanie M. Moon Reynolds, M C City Clerk SMM:ctw Enclosure pc: Robert Clement, Neighborhood Services Coordinator CERTIFICATE OF APPRECIATION PRESENTED TO ANTHONY SCOTT TATE ' AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM SEPTEMBER 7, 2010 1 TO AUGUST 4, 2014 ON THIS 5TH DAY OF AUGUST , 2014 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: Girb2‘..."4"4•- I I - / DAVID A.BOWERS PHANIE M.MOO REYNie DS MAYOR CITY CLERK 1114 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk('roano keva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 4, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that Scott Tate has tendered his resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Page 1 of 3 Re: RNA member make-up is Tate, Scott to: ""-"ma Bob.Clement@roanokeva.gov, Stephanie.Moon@roanokeva.gov 07/31/2014 08:43 AM Hide Details From: "Tate, Scott" <atatel @vt.edu> To: "Bob.Clement @roanokeva.gov" <Bob.Clement @roanokeva.gov>, "Stephanie.Moon @roanokeva.gov" <Stephanie.Moon @roanokeva.gov>, 4 Attachments gala ATT00001.gif ATT00002.gif ATT00003.gif ATT00004.gif Hello Bob and Stephanie, As Bob wrote, please accept this e-mail as my official letter of resignation from the Roanoke Neighborhood Advocates. I have valued my time on the RNA and feel that we have contributed to the success of neighborhood organizations and leaders. I have definitely gained a greater appreciation for the hard work of city officials and departments, of city residents who volunteer their time to better their neighborhoods, and of the Office of Neighborhood Services. As Bob stated, new work responsibilities will limit my ability to continue to serve on the RNA in the near future due to evening and travel commitments. 1 hope to continue to unofficially contribute as opportunities arise. With every good wish, Scott From: "Bob. Clement" <Bob.Clement @roanokeva.gov> Date:Tuesday,July 29, 2014 4:32 PM To: "Stephanie.Moon@roanokeva.gov" <Stephanie.Moon@roanokeva.gov> Cc:Scott Tate <atatel @vt.edu> Subject: Re: RNA member make-up Hi Stephanie Scott announced his resignation at last month's RNA meeting due to a new job at Tech. I advised that he needed to send an email to you indicating as such being a Council appointee. I have copied him on this email as a reminder. Thanks. Bob Bob Clement, Neighborhood Services Coordinator Office of Neighborhood Services Noel C. Taylor Municipal Building 215 Church Avenue SW, Room 312 North Roanoke, VA 24011 P: (540) 853-5210 (F): (540)853-6597 Visit our website - _nmo„,n\nntesC7A0S6\—mal-01 nn c IC. CITY OF ROANOKE OFFICE OF THE CITY CLERK r . '" 215 Church Avenue,S.W.,Suite 456 µ»»». Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 S'EPIIANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that The Honorable David A. Bowers has qualified as a City representative (Elected Official) of the Roanoke Valley-Alleghany Regional Commission, for a three-year term of office ending June 30, 2017. Sincerely, h-,-4 ,\Nn YYt Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, David A. Bowers, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an elected official representative of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2017, according to the best of my ability. So help me God. David A. Bowers The foregoing oath of office was t en1 sworn to, and subscribed before me by David A. Bowers this Q IA day of u .AC2014. Bre a S. Hamilton, Clerk of the Circuit Court By tl. Y¢�c , @knk r;q t CITY OF ROANOKE "el OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 M{,4 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC. E-mail: clerl*roanokevn.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 Elaine Bays-Murphy, Cable Access Manager Roanoke Valley Regional Cable Television 541 Luck Avenue, S. W., Suite 145 Roanoke, Virginia 24016 Dear Ms. Bays-Murphy: This is to advise you that Robert Lewis Leftwich has qualified as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office, ending June 30, 2017. Sincerely, in Reyn Stephanie M. Moon p y C City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert Leftwich, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office ending June 30, 2017, according to the best of my ability. So help me God. 4// / if"_ l / obe Le ich ,�i The foregoing oath of office was taken, sworn to, and subscribed before me by Robert Leftwich this 30 day of -Slit kd 2014. Brenda S. Hamilton, Clerk of the Circuit Court By U,Vilet,s2 A`&44A07- , Clerk 0 �c '.Psi c�- � CITY OF ROANOKE -art-; OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 �a c ''1.0," Roanoke,Virginia 24011-1536 6 'a .telephone: (540)853-2541 Fax: (540)853-1145 E-mail: eIerka roano keva.gov JONATDAN E.CRAFT,CMC SI EPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk August 5, 2014 CECELIA T.WEED,CMC g Assistant Deputy City Clerk Christopher Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Ordinance No. 40008-080414 authorizing you to execute a lease agreement between the City and the United States Postal Service for use of approximately 5,709 square feet of City-owned property, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., for the operation of a downtown post office branch, for a five year term, upon certain terms and conditions; and authorizing you to execute Amendment No. 1 to the Management Agreement dated August 9, 1994, between the City of Roanoke and Hall Associates, Inc., and implement, administer, and enforce such lease. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 4, 2014; and is in full force and effect upon its passage. Sincerely, t Stephanie M. Moo Reynolds, MMC City Clerk Enclosure pc: Sue Ellen Welch, Hall and Associates, 213 S. Jefferson Street, Roanoke, Virginia 24011 Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Lower, Director, Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of August, 2014. No. 40008-080414. • AN ORDINANCE authorizing the City Manager to execute a lease agreement between the City and the United States Postal Service for use of approximately 5,709 square feet of City-owned property, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S.W.,Roanoke,Virginia,for the operation of a downtown post office branch, for a five year term, upon certain terms and conditions; authorizing the City Manager to execute Amendment No. 1 to Management Agreement dated August 9, 1994, between the City of Roanoke and Hall Associates, Inc.; authorizing the City Manager to implement, administer, and enforce such lease; and dispensing with the second reading of this ordinance by title. WHEREAS, a public hearing was held on August 4, 2014,pursuant to Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on the proposed lease. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized to execute, on behalf of the City of Roanoke, a lease agreement with the United States Postal Service for use of approximately 5,709 square feet of City-owned property, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S.W., Roanoke, Virginia (the "Leased Premises"), for the operation of a downtown post office branch, for a five year term, beginning August 9, 2014, and ending August 8, 2019, at a rate of$10/square foot, resulting in an annual 0-Post Office Lease 8.4.14doc rent of$57,090.00,payable to the City in equal monthly installments of$4,757.50 (the "Lease"). The United States Postal Service will be responsible for payment of utilities and janitorial services at the Leased Premises. The City will be responsible for capital and routine maintenance of the Leased Premises. Under the terms of the Lease, the City will also be responsible for broker's commission due to the broker/agent for United States Postal Service in the amount of $8,563.50, and additional fees due the City's property agent in the amount of$8,563.50. Revenue from the Lease will be assigned to the Parking Fund, all as more particularly described in the City Council Agenda Report dated August 4, 2014. 2. The Lease shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to the above mentioned Agenda Report. 3. The City Manager is authorized to execute Amendment No. I to Management Agreement dated August 9, 1994, between the City of Roanoke and Hall Associates, Inc. that provides a payment of $8,563.50 to Hall Associates for services rendered with respect to the negotiation of the proposed lease. 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Lease, with any such documents being approved as to form by the City Attorney. 5. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: AttittttiCleric. (1/2/1-49 0-Post Office Lease 8.4.14.doc eir , , CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Leasing of Approximately 5,709 Square Feet of Space, Including the Mezzanine Area, in the First Floor of the Church Avenue Parking Garage located at 101 Church Avenue, S.W. to the United States Postal Service for the Operation of a Downtown Post Office Branch Background: The United States Postal Service (USPS) has leased approximately 5,709 square feet of space, including the mezzanine area, from the City of Roanoke in the first floor of the Church Avenue Parking Garage for the past 20 years. The current lease ends on August 8, 2014. The USPS desires to continue to lease the space for the operation of the Downtown Post Office Branch. A new lease is required to be approved and executed by the City and USPS. A public hearing is required regarding such lease of public property for this purpose. Consideration: The proposed lease is for a five year term beginning on August 9, 2014 and ending on August 8, 2019. The lease rate is $10.00 per square foot for a total annual rent of $57,090. The current annual rent is $7.87 per square foot or $44,935. The City will be responsible for capital and routine maintenance of the leased premises except that USPS shall continue to be responsible for maintenance of the elevator and shall be responsible for any improvements USPS installs after the commencement date of the lease. USPS is also responsible for the payment of janitorial services and utility charges. Revenue from the lease will be assigned to the Parking Fund. The lease shall be in the form substantially similar to the form of the lease attached to this Report. The proposed lease requires the City to pay a broker's commission to CBRE, Inc. in the amount of $8,563.50 (3% of the total rent for five years.) CBRE served as broker/agent for USPS during the lease negotiations. The City entered into an agreement with Hall Associates, Inc. in 1 994 for management services regarding the leased premises. Attached to this Report is a proposed amendment to this agreement that would provide a payment of $8,563.50 to Hall Associates for services rendered with respect to the negotiation of the proposed lease. Payment of these fees to CBRE and Hall Associates shall be made from the Parking Fund. Recommended Action: Following the public hearing: (1 ) authorize the City Manager to execute a lease agreement with USPS for approximately 5,709 square feet of space in the Church Avenue Parking Garage, located at 101 Church Avenue S.W., for a period of five years, commencing August 9, 2014 and ending August 8, 2019, which lease shall be in the form substantially similar to the form of the lease attached to this Report; (2) authorize the City Manager to execute Amendment No. 1 to Management Agreement dated August 9, 1994, between the City of Roanoke and Hall Associates, Inc.; and (3) authorize the City Manager to take such actions and execute such documents as may be necessary to implement, administer, and enforce such lease. Such lease, amendment, and other such documents shall be approved as to form and execution by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director of Economic Development Debbie Moses, Parking Administrator -"1 UNITED STATES POSTAL SERVICE-, Lease ROANOKE-DOWNTOWN ROANOKE ST(517716-015) 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 UNITED STATES Lease POSTAL SERVICE Facility Name/Location ROANOKE-DOWNTOWN ROANOKE ST(517716-015) County: INDEPENDENT CITY 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Lease:C00000396652 This Lease made and entered into by and between CITY OF ROANOKE,VIRGINIA hereinafter called the Landlord, and the United States Postal Service,hereinafter called the Postal Service: In consideration of the mutual promises set forth and for other good and valuable consideration,the sufficiency of which is hereby acknowledged,the parties covenant and agree as follows: 1. The Landlord hereby leases to the Postal Service and the Postal Service leases from the Landlord the following premises, hereinafter legally described in paragraph 7, in accordance with the terms and conditions described herein and contained in the'General Conditions to U.S. Postal Service Lease;attached hereto and made a part hereof. Forthe primary purpose of a Post Offceoperation. Upon which is a portion of first floor of multi story building,multi-tenant,steel frame building and which property contains areas,spaces,improvements,and appurtenances as follows: ^including a portion of the premises being part of a rnena ine AREA SQ.FEET Net Total USPS Leased SF 5,709 Total Site Area: 5,709.00 2. TO HAVE AND TO HOLD the said premises with their appurtenances for the following term: FIXED TERM:The term becomes effective August 09,2014 with an expiration date of August 08,2019,for a total of 5 Years, 3. RENTAL:The Postal Service will pay the Landlord an annual rental of:$57,090.00(Fifty Seven Thousand Ninety and 00/100 Dollars)payable in equal installments at the end of each calendar month. Rent for a part of a month will be prorated. Rent checks shall be payable to: PARK ROANOKE PO BOX 83 • ROANOKE, VA 24002-0083 Febmary 2004 1 r UNITED STATES Lease //POSTAL SERVICE- 4 RENEWAL OPTIONS: None 5. OTHER PROVISIONS:The following additional provisions,modifications, riders,layouts,and/or forms were agreed upon prior to execution and made a part hereof: Utilities Services& Equipment Rider, Maintenance Rider-Landlord Responsibility. 6. TERMINATION: None,except as specified elsewhere in this Lease 7. LEGAL DESCRIPTION: As shown on Exhibit A February 2004 2 :t' .. ) 0 J v _ - e -4 :. , .. -is r 1 till N'.:It r ,. 114 . 10 :� li c 47-, m o f PI ►a 9 �� '7 Cl . . -= / ii - I' ! T: e ,i. ) 0-\-5?-7- . - - , - ‹ , .. _ mm 111111 . ' IMP cfrviefi.,),= It.pi NOUN" . ,▪ t PI ® o ,1�. e A ,�, . . GROUND FLOOR PLAN 3.tioc5r . FL ❑ • ; - -r 1 1-- :ate In ri E. p.m pi.- a ' O E i_v___ øø Q fr. _q p 0 t or \ _ 111111 ____T __. _ ___ 1 - , r__ _ -- _ - it - % „E p L SECOND FLOOR PLAN -.ice A.¢ UNITED STATES Addendum !� POSTAL SERVICE Faoiy NameiLocaion ROANOKE-DOWNTOWN ROANOKE ST(517716-015) County: INDEPENDENT 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Lease:C00000396652 1 BROKERS COMMISSION. Postal Service and Landlord acknowledge and agree that CORE, Inc. has served as broker/agent for the Postal Service and Hall Associates. Inc. has served as agent for the Landlord.The parties acknowledge and agree that no other party is entitled to any commission. Landlord shall be responsible for all payments that may be due to CORE, Inc.and Hall Associates. Inc and Landlord shall provide LISPS evidence of payment to CBRE, Inc. 2 PAGE GC-1, SECTION 6 SHALL BE AMENDED AS FOLLOWS:The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by reason of any subletting or assignment.Any sublease for uses other than the principal use identified shall require the consent of the City,and the consent of the City shall not be unreasonably withheld. 3 PAGE GC-1, SECTION 7 SHALL BE AMENDED TO INCLUDE THE FOLLOWING:City of Roanoke. Virginia agrees that all improvements made by the Postal Service to the Premises during the term of the prior lease through August 8, 2014,other than the installation of trade fixtures, machinery,equipment,and personal property by the Postal Service, may remain, and such improvements become a part of the Premises owned by the City. free and clear of any interest of the Postal Service. 4 PAGE GC-2,SECTION 9, PARAGRAPH 2 SHALL BE AMENDED AS FOLLOWS.The Postal Service acknowledges the results of the final air testing clearance and asbestos fiber count performed by Baratta &Associates dated August 8, 1994(the 1994 Test"). Other than as set forth in the 1994 Test, the Landlord makes no representation or certifications relative to the presence, location and quantity of all ACBM or presumed asbestos containing material(PACM)(which includes all thermal system insulation, sprayed on and troweled on surfacing materials, and asphalt and vinyl flooring material unless such material has been tested and identified as non-ACBM)as of August 8, 1994. The Landlord makes no other representations regarding the environmental conditions of the building as of August 8, 1994 The Landlord agrees to disclose during the term of the lease, to the best of its knowledge, any information concerning the presence of lead-based paint, radon above 4 pCi/L, and lead piping or solder in drinking water systems in the building, to the Postal Service. 5 PAGE GC-3, SECTION 11 SHALL BE AMENDED TO INCLUDE THE FOLLOWING To the extent not in conflict with Federal law,and only to the extent required by Virginia law,the Virginia Laws in Exhibit B to this Lease will apply. 6 MAINTENANCE RIDER(LANDLORD RESPONSIBILITY)SECTION 1 SHALL BE AMENDED TO INCLUDE THE FOLLOWING:The Postal Service shall maintain the elevator and any improvements the Postal Service installs after the commencement date of this Lease. 7. MAINTENANCE RIDER(LANDLORD RESPONSIBILITY)SECTION 5 SHALL BE AMENDED TO INCLUDE THE FOLLOWING: Elevators were installed at the Postal Service's expense, and have been and shall continue to be maintained by the Postal Service. February 2004 UNITED STATES a POSTAL SERVICE Addendum Fad ly Name /cation ROANOKE-DOWNTOWN ROANOKE ST(517716-015) County: INDEPENDENT 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Lease: C00000396652 8.MAINTENANCE RIDER (LANDLORD RESPONSIBILITY)SECTION 10,PARAGRAPH 1 SHALL BE AMENDED AS FOLLOWS: If the demised premises or any portion thereof are damaged or destroyed by fire or other casualty,Acts of God,of a public enemy,riot or insurrection, vandalism,or are otherwise determined by the Postal Service to be unfit for use and occupancy,the Postal Service may:(a) terminate this lease as of the date the premises become unfit for use and occupancy; or(b) require the Landlord to rebuild or repair the premises as necessary to restore them to tenantable condition to the satisfaction of the Postal Service.Whenever there is a need for maintenance, repair, or replacement which is the Landlord's obligation under this Maintenance Rider the Postal Service will require the Landlord to rebuild or repair the premises as necessary to restore them to tenantable condition to the satisfaction of the Postal Service. The Postal Service will,except in emergencies, provide the Landlord with written notice stating a reasonable time period for completion of all necessary repairs. (A copy of any such notice shall be sent to the Landlord's mortgagee and any assignee of monies due or to become due under this Lease whose names and addressses have been furnished to the Postal Service by the Landlord. Failure to give such notice to the Landlord or to the mortgagee or assignee shall not affect the Postal Service's rights to recover expended costs under this provision, provided that the costs expended by the Postal Service are reasonable in amount.)The Postal Service, acting through the Contracting Officer,may proportionately abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been rendered untenantable,or unfit for use and occupancy, by reason of such condition. February 2004 UNITED STATES POSTAL SERVICE Lease EXECUTED BY LANDLORD this day of GOVERNMENTAL ENTITY By executing this Lease,Landlord certifies that Landlord is not a USPS employee or contract employee(or an immediate family member of either),or a business organization substantially ovmed or controlled by a LISPS employee or contract employee(or an immediate family member of either) Name of Governmental Entity CITY OF ROANOKE,VIRGINIA Name 8 Title Name 8 Title Name 8 Title Name 8 Title Landlords Address 215 CHURCH AVE SW ROANOKE,VA 24011-1517 Landlord's Telephone Number(s) (5401853-8285 E-mail Address Debbie.moses()roanpkeva oov Federal Tax Identification No. XX-XXX1569 Wtness Witness a Where the Landlord is a governmental entity or other municipal entity,the Lease must be accompanied by documentary evidence affirming the authority of the signatory(ies)to execute the Lease to bind the governmental entity or municipal entity for which he(or they)purports to act b Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address specified above or at an address that Landlord has otherwise appropriately directed in writing Any notice to the Postal Service provided under this Lease or under any law or regulation must be in wnting and submitted to'Contracting Officer.U.S.Postal Service at the address specified below,or at an address that the Postal Service has otherwise directed in willing ACCEPTANCE BY THE POSTAL SERVICE Date Michael Lecwand Contracting Officer Signature of Contracting Officer Capital Metro FSO Address of Contracting Officer LEASE(June 2003) 3 UNITED STATES General Conditions to USPS Lease POSTAL SERVICE. 1. CHOICE OF LAW This Lease shall be governed by federal law. 2. RECORDING Not Required 3. MORTGAGEE'S AGREEMENT II there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease,the Landlord must notify the contracting officer of the facts concerning such mortgage and,unless in his sole discretion the contracting officer waives the requirement,the Landlord must furnish a Mortgagee's Agreement,which will consent to this Lease and shall provide that,in the event of foreclosure,mortgagee,successors, and assigns shall cause such foreclosures to be subject to the Lease. 4. ASSIGNMENTS a.The terms and provisions of this Lease and the conditions herein are binding on the Landlord and the Postal Service, and all heirs, executors, administrators,successors,and assigns. b. II this contract provides for payments aggregating 510,000 or more,claims for monies due or to become due from the Postal Service under It may be assigned lo a bank,trust company,or other financing institution,including any federal lending agency,and may thereafter be further assigned and reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party, except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract. No assignment or reassignment wit be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or reassignment,together with a true copy of the Instrument of assignment,Is filed with 1. the contracting officer;and 2. the surety or sureties upon any bond. c. Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination of the contract for default at the option of the Postal Service. d. Nothing contained herein shall be construed so as to prohibit transfer of ownership of the demised premises,provided that: 1.such transfer is subject to this Lease agreement;and 2.both the original Landlord and the successor Landlord execute the standard Certificate of Transfer of Title to Leased Property and Lease Assignment and Assumption form to be provided by the USPS Contracting Officer;and in the case of new leased space projects,the lease may only be assigned or ownership of the property transferred following commencement of the fixed term,unless prior written consent is obtained from the Postal Service. 5. APPLICABLE CODES AND ORDINANCES The Landlord,as pan of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the building In which the rented space Is situated and to obtain all necessary permits and related items at no cost to the Postal Service, When the Postal Service or one of its contractors(other than the Landlord)is performing work at the premises,the Postal Service will be responsible for obtaining all necessary and applicable permits,related Items,and associated costs. 6. SUBLEASE The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by reason of any subletting or assignment. 7. RESTORATION AND ALTERATIONS a.Upon written notification by Landlord within 30 days of the expiration or termination of this Lease,the Postal Service shat restore the premises to a "broom clean" and usable condition, excepting the following: reasonable and ordinary wear and tear; and damages by the elements or by circumstances over which the Postal Service has no control. II Landlord provides the above notice,the Postal Service and Landlord shall negot ate and reach agreement on necessary items of restoration and the reasonable cost for restoration;the Postal Service shall pay Landlord this agreed. upon amount and shall have no further restoration duties under this Lease. b.The Postal Service shall have the right to make alterations,attach fixtures and erect additions,structures or signs in or upon the premises hereby leased(provided such alterations,additions.structures.or signs shall not be detrimental to or Inconsistent with the rights granted to other tenants on the property or In the building In which said premises are located);which fixtures,additions or structures so placed in, upon or attached to the said premises shall be and remain the properly of the Postal Service and may be removed or otherwise disposed of by the Postal Service. gencond2 Oct 2006 cc.-1 UNITED STATES General Conditions to USPS Lease POSTAL SERVKE 8. CLAIMS AND DISPUTES a. This contract s subject to the Contract Disputes Act of 1978(41 U.S.C.601-613)("the Act'). b. Except as provided in the Act,all disputes arising under or relating to this contract must be resolved under this clause. c 'Clam,"as used in this clause,means a written demand or written assertion by one of the contracting parties seeking,as a matter of right,the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to th.s contract. However,a written demand or written assertion by the Landlord seeking the payment of money exceeding$100,000 is not a claim under the Act until certified as required by subparagraph d below. A voucher,invoice,or other routine request tor payment that is not in dispute when submitted Is not a claim under the Act. The submission may be converted to a claim under the Act by comply ng with the submission and certification requirements or this clause,if it is disputed either as to Lability or amount or is not acted upon in a reasonable time. d A clam by the Landlord must be made in writing and submAled to the contracting officer for a written decision. A claim by the Postal Service against the Landlord is subject to a written decision by the contracting officer. For Landlord claims exceeding$100,000,the Landlord must submit with the claim the following certification: 9 certify that the claim is made m good faith,that the supporting data are accurate and complete to the best of my knowledge and belief,that the amount requested accurately reflects the contract adjustment for which the Landlord believes the Postal Sery ce Is liable,and that I am duly authorized to certify the claim on behatl of the Landlord.' The certification may be executed by any person duty authorized to bind the Landlord with respect to the claim, e. For Landlord claims of$100,000 or less,the contracting off cer must,if requested in writing by the Landlord,render a decision within 60 days of the request. For Landlord-certified claims over$100,000,the contracting officer must,within 60 days,decide the claim or notify the Landlord of the dale by wh ch the decision will be made. The contracting officer's decision is final unless the Landlord appeals or files a suit as prov.ded in the Act. g.When a claim is submitted by or against a Landlord, the parties by mutual consent may agree to use an alternat ve dispute resolution(ADR) process to assst in resolving the claim A certification as described in subparagraph d of this clause must be provided for any claim, regardless of dollar amount,before ADR is used. h. The Postal Service will pay interest on the amount found due and unpaid from: 1 the date the contracting officer receives the claim(properly certified if required);or 2.the date payment otherwise would be due,if that date is later.until the date of payment i. S mpfe interest on claims will be pad at a rate delerm ned In accordance with the Act. j. The Landlord must proceed diligently with performance of this contract,pending final resolution of any request for relief,claim,appeal,or action arising under the contract,and comply with any decision of the contracting officer. 9. HAZARDOUS/TOXIC CONDITIONS CLAUSE "Asbestos containing building material'(ACBM)means any material containing more than 1 0G asbestos as determined by using the method specified in 40 CFR Part 763,Subpart E,Appendix E.'Friable asbestos material'means any ACBM that when dry,can be crumbled,pulverized,or reduced to powder by hand pressure. The Landlord must Eentify and disclose the presence, location and quantity of a7 ACBM or presumed asbestos containing material(PACM)wh ch includes all thermal system insulation,sprayed on and troweled on surfacing materials, and asphalt and vinyl flooring material unless such material has been tested and identified as non-ACBM. The Landlord agrees to disclose,to the best of its knowledge,any information concerning the presence of feadbased paint,radon above 4 pCi/L,and lead piping or solder in drinking water systems in the building,to the Postal Service. Sites cannot have any contaminated soil or water above applicable lederal,state or local action levels or undisclosed underground storage tanks. Unless due to the act or negligence of the Postal Service,it contaminated soil,water,underground storage tanks or piping or friable asbestos material or any other hazardous/toxic materials or substances as defined by applicable Local, Stale or Federal law are subsequently identified on the premises,the Landlord agrees to remove such materials or substances upon notification by the Postal Service at Landlord's sole cost and expense in accordance with EPA and/or State guidelines;prior to accomplishing this task,Landlord must seek written approval by the USPS Contracting Officer of the contractor and scope of work,such approval not to be unreasonably withheld. II ACBM is subsequently lound in the building which reasonably should have been determined,identified,or known to the Landlord,the Landlord agrees to conduct,at Landlord's sole expense,an asbestos survey pursuant to the standards of the Asbestos Hazard Emergency Response Act(AHERA),establish an Operations and Maintenance (O&M) plan for asbestos management, and provide the survey report and plan to the Postal Service. If the Landlord fails to remove any friable asbestos or hazardous/toxic materials or substances, or fails to complete an AHERA asbestos survey and 08M plan, the Postal Service has the right to accomplish the work and deduct the cost plus administrative costs,from future rent payments or recover these costs front Landlord by other means, or may,at is sole option,cancel this Lease. In addition,the Postal Service may proportionally abate the rent for any period the premises,or any part thereof,are determined by the Postal Service to have been rendered unavailable to it by reason of such condition. gencend2 Oct 2006 002 UNITED STATES General Conditions to USPS Lease POSTAL SERVICE. The Landlord hereby indemnifies and holds harmless the Postal Service and Its officers,agents.representatives,and employees from at claims,loss, damage,actions,causes of action,expense,fees andlor liability resulting from,brought for,or on account of any violation of this clause. The remainder of this clause applies II this Lease is for premises not previously occupied by the Postal Service. By execution of this Lease the Landlord certifies: a. that the property and improvements are tree of all contamination from petroleum products or any hazardous/toxic or unhealthy materials or substances,Including Triable asbestos materials,as defined by applicable Stale or Federal law. b. that there are no undisclosed underground storage tanks or associated piping,ACBM,radon,lead-based paint,or lead piping or solder in drinking water systems,on the property:and C. It has not received,nor is It aware of,any notification or other communication from any governmental or regulatory entity concerning any environmental condition,or violation or potential violation of any local,slate,or federal environmental statute or regulation,existing at or adjacent to the property. 10. FACILITIES NONDISCRIMINATION a. By executing this Lease,the Landlord certifies that it does not and will not maintain or provide for its employees any segregated lacigties at any of its establishments,and that it does not and will not permit Its employees to perform services at any location under Its control where segregated facilities are maintained. b. The Landlord will insert this clause In at contracts or purchase orders under this Lease unless exempted by Secretary of Labor rules,regulations. or orders issued under Executive Order 11246. 11. CLAUSES REQUIRED TO IMPLEMENT POLICIES,STATUTES,OR EXECUTIVE ORDERS The following clauses are incorporated in this Lease by reference. The text of incorporated terms may be lound in the Postal Service's Supplying Principles and Practices,accessible at www.usos.comloudicaiiong. Clause 1.5,Gratuities or Gifts(March 2006) Clause 1.6,Contingent Fees(March 2006) Clause 9.3,Davis-Bacon Act(March 2006)' Clause 9.7,Equal Opportunity(March 2006)' Clause 9-13,Affirmative Action for Handicapped Workers(March 2006)' Clause 9-14,Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era(March 2006)4 Clause 8-25,Advertising of Contract Awards(March 2006) Note: For purposes of applying the above standard clauses to this Lease,the terms'suppler.'"contractor,"and'lessor"are synonymous with 'Landlord,'and the term'contract"Is synonymous with'Lease.' See Addendum X 5 'For premises with net interior space in excess of 6,500 SF and involving construction work over$2,000. 2 For leases aggregating payments of$10,000 or more. 'For leases aggregating payments of$10,000 or more. 'For leases aggregating payments of$25,000 or more. gencond2 Oct 2006 cc.3 EXHIBIT B COMPLIANCE WITH FEDERAL IMMIGRATION LAW. The Postal Service agrees that the Postal Service does not, and shall not during the performance of this Lease, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. NONDISCRIMINATION. A. During the performance of this Lease, the Postal Service agrees as follows: i. the Postal Service will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Postal Service. The Postal Service agrees to post in conspicuous places, available to employees and applicants for employment,notices setting forth the provisions of this nondiscrimination clause. ii. The Postal Service in all solicitations or advertisements for employees placed by or on behalf of the Postal Service will state that the Postal Service is an equal opportunity employer. iii. Notices, advertisements and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. B. The Postal Service will include the provisions of the foregoing Section A (i, ii, and iii) in every subcontract or purchase order of over$10,000, so that the provisions will be binding upon each subcontractor or vendor. DRUG-FREE WORKPLACE. A. During the performance of this Lease, the Postal Service agrees to (i) provide a drug-free workplace for the Postal Service's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Postal Service that the Postal Service maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. B. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2-4343.1. be advised that the City does not discriminate against faith-based organizations. alUNITED STATES Maintenance Rider POSTAL SERVICE. Landlord Responsibility 1, The Landlord shall, except as otherwise specified herein and except for damage resulting from the act or negligence of Postal Service agents or employees, maintain the demised premises, including the building and any and all equipment, fixtures, systems, and appurtenances,whether severable or non-severable,furnished by the Landlord under this Lease, in good repair and tenantable condition,during the continuance of the Lease. Landlord's duties include repair and replacement as necessary Notwithstanding the above,the Postal Service will be responsible for regular cleaning of gutters and downspouts connected to the outer edge(i.e., the eaves area)of the roof; Landlord will be responsible for regular cleaning of any other gutters,downspouts, troughs, scuppers, roof drains, etc. For the purpose of so maintaining said premises and properly, the Landlord may,at reasonable times, and upon reasonable notice to the facility manager, enter and inspect the same and make any necessary repairs thereto. 2 Landlord is responsible for inspection, prevention and eradication of termites and any other wood-eating insects and for repairs of any damage resulting therefrom during the continuance of the Lease. 3 Landlord shall paint all interior and exterior previously painted surfaces as follows: no later than six(6) months following the start of the lease, and at least once every five(5)years during the continuance of the lease unless required more often because of damage from fire or other casualty, or unless the time period is specifically modified in writing by the Contracting Officer. Landlord is required to apply only one coat of paint. USPS will be responsible for cost of additional coats of paint, including application costs. USPS will be responsible for moving furniture and equipment away from walls as required 4 Any heating system furnished by Landlord must be properly sized for the facility, must be in good working order, and must be maintained and, if necessary, replaced by Landlord to ensure proper operation during the continuance of the Lease and in accordance with this Maintenance Rider, such system must be capable of providing a uniform temperature of at least 65 degrees Fahrenheit(65'F.)in all enclosed portions of the demised premises(excluding the rear vestibule)at all times. Regardless of whether Landlord is required by the Lease to provide fuel for a heating system, any investigative or remediation cost associated with a release of fuel from the system, including any fuel tank, shall be the responsibility of the Landlord, unless the release is caused by the act or negligence of the Postal Service or its agents The Postal Service shall be responsible for regular replacement of filters. Boilers(heating and hot water supply) and unfired pressure vessels provided by the Landlord as part of the leased premises shall be maintained and, if necessary, replaced by the Landlord in accordance with ASME Boiler and Pressure Vessel Code, Sections IV,VI, and VIII; National Fire Prevention Association(NFPA)-70, National Electric Code; and/or ASME Safety Code No. CSD-1, Controls and Safety Devises for Automatically Fired Boilers;ASME A18.1, Safely Standard for Platform Lifts and Chairlifts; NFPA-54, National Fuel Gas Code; and NFPA-31, Oil Burning Equipment Code, as applicable, or as required by local ordinances. Current safety certificates Issued by an organization recognized by the National Board of Boiler and Pressure Vessel Inspectors or a federal, state or municipal authority which has adopted the American National Standard Institute/American Society of Mechanical Engineers(ASME) Boiler and Vessel Code, must be provided by the Landlord for boilers and unfired pressure vessels. In the event local jurisdictions do not require periodic inspection of such equipment, the Postal Service shall have the right to conduct inspections in accordance with the aforesaid codes, and may issue safety certificates, as appropriate. 5 Any elevators, escalators and dumbwaiters provided by the Landlord as part of the leased premises shall be maintained, and, if necessary, replaced by the Landlord during the continuance of the Lease in accordance with ASME A17.1, Safety Code for Elevators, Escalators, Dumbwaiters, and Moving Walks; ASME A17.2, Elevator Inspectors Manual; ASME A17.3 Safety Code for Existing Elevators and Escalators, ASME A17.4, Emergency Evacuation Procedures for Elevators; and ASME A17.5, Elevator and Escalator Electrical Equipment. Landlord must ensure that current safety certificates for elevators, dumbwaiters and escalators are issued by an organization authorized to inspect in accordance with the ANSI/ASME Code for Elevators, Dumbwaiters and Escalators or appropriate federal, state or municipal authority. In the event local jurisdictions do not require periodic inspection of such equipment, the Postal Service shall have the right to conduct inspections in accordance with the aforesaid codes, and may issue safety certificates, as appropriate. l.ndlndm.Inl 0612005. 110�.+ UNITED ST4TES Maintenance Rider POSTAL SERVICE. Landlord Responsibility 6. Any air-conditioning equipment furnished by Landlord must be properly sized for the facility, must be in good working order, and must be maintained and,if necessary, replaced by Landlord to ensure proper operation during the continuance of the Lease and in accordance with this Maintenance Rider; air-conditioning must be capable of providing a uniform temperature of no greater than 78 degrees Fahrenheit(78°F.) in all enclosed portions of the demised premises at all times. Landlord shall be responsible for servicing of the air-conditioning equipment during the continuance of the Lease, including, refrigerant as required for proper operation of the equipment. The Postal Service shall be responsible for regular replacement of filters. 7. Any electrical/power system furnished by Landlord must be properly sized for the facility,must be in good working order, and must be maintained and, if necessary, replaced by Landlord to ensure proper operation during the continuance of the Lease and in accordance with this Maintenance Rider. 8. Any wiring, including, but not limited to,wiring for the Electronic Security and Surveillance Equipment(ESS), Closed Circuit Television (CCTV), Very Small Aperture Terminal (VSAT), Criminal Investigation System(CIS), Intrusion Detection System(IDS), etc., installed by the Landlord shall be maintained,and if necessary, replaced by the Landlord during the continuance of the Lease. However,the Landlord shall not attempt any maintenance of, or repair of,or Interfere with, the actual security, telephone, or telecommunications equipment, such as cameras, consoles,monitors, satellite dishes, telephone handsets,and Point-of-Service(POS)equipment. 9. Whether public or private water or sewer systems are provided, said systems are to be maintained and replaced by the Landlord during the continuance of the Lease, including any inspections that may be required. 10. If the demised premises or any portion thereof are damaged or destroyed by fire or other casualty,Acts of God, of a public enemy, riot or insurrection, vandalism, or are otherwise determined by the Postal Service to be unfit for use and occupancy, or whenever there is a need for maintenance, repair, or replacement which is the Landlord's obligation under this Maintenance Rider, the Postal Service will require the Landlord to rebuild or repair the premises.as necessary to restore them to tenantable condition to the satisfaction of the Postal Service. The Postal Service will, except in emergencies, provide the Landlord with written notice stating a reasonable time period for completion of all necessary repairs- (A copy of any such notice shall be sent to the Landlord's mortgagee and any assignee of monies due or to become due under this Lease whose names and addresses have been furnished to the Postal Service by the Landlord. Failure to give such written notice to the Landlord or to the mortgagee or assignee shall not affect the Postal Service's rights to recover expended costs under this provision,provided that the costs expended by the Postal Service are reasonable in amount) The Postal Service, acting through the Contracting Officer. may proportionately abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been rendered unlenantable, or unfit for use and occupancy, by reason of such condition. If the Landlord (or the mortgagee or assignee, on behalf of the Landlord)fails to prosecute the work with such diligence as will ensure its completion within the time specified in the notice(or any extension thereof as may be granted at the sole discretion of the Postal Service), or tails to complete the work within said time, the Postal Service shall have the right to perform the work (by contract or otherwise), and withhold the cost plus any administrative cost and/or Interest, from rental payments due or to become due under this Lease. Alternatively,the Contracting Officer may, If the demised premises are determined to be untenantable or unfit for use or occupancy, with reasonable discretion, cancel this Lease in its entirety,without liability The remedies provided in this section are non-exclusive and are in addition to any remedies available to the Postal Service under applicable law. 11. The Landlord must. a. comply with applicable Occupational Safety and Health Standards, title 29 Code of Federal Regulations (CFR) (including but not limited to Parts 1910 and 1926), promulgated pursuant to the authority of the Occupational Safety and Health Act of 1970 (OSHA); and r..mb.omw.r armor UNITED STATES Maintenance Rider POSTAL SERVICE. Landlord Responsibility b comply with any other applicable federal, state,or local regulation governing workplace safety to the extent they are not in conflict with a; and c. take all other proper precautions to protect the health and safety of: (1) any laborer or mechanic employed by the Landlord in performance of this agreement; and (2) Postal Service employees; and (3) the public. The Landlord must include this clause in all subcontracts hereunder and require its inclusion in all subcontracts of a lower tier. The term"Landlord" as used in this clause in any subcontract must be deemed to refer to the subcontractor. Landlardmanl 0t2005 laUNITED STATES POSTAL SERVICE. Utilities, Services, & Equipment Rider Facility Name/Location ROANOKE-DOWNTOWN ROANOKE ST(517716-015) County: INDEPENDENT 101 CHURCH AVE SW, ROANOKE, VA 24011-9997 Lease: C00000396652 1. HEAT Landlord must furnish heating system in good working order, in accordance with the Maintenance Rider, during the continuance of the lease Any investigative or remediation cost associated with a release of fuel from the system,including any fuel tank, shall be the responsibility of the Landlord, unless the release is caused by the act or negligence of the Postal Service. The Postal Service pays all recurring fuel charges, provided such charges are separately metered for postal consumption. 2. AIR CONDITIONING Landlord must furnish air conditioning equipment in good working order, in accordance with the Maintenance Rider,during the continuance of the lease The Postal Service pays for recurring charges for power for the equipment, provided the power is separately metered for postal consumption. 3. ELECTRICITY Landlord must furnish a separately metered electrical system in good working order for the demised premises, in accordance with the Maintenance Rider,during the continuance of the lease The Postal Service will pay all recurring electric bills. 4. LIGHT Landlord must provide light fixtures in good working order, in accordance with the Maintenance Rider during the continuance of the lease. Landlord is not responsible for replacement of light bulbs February 2004 U-1 UNITED STATES POSTAL SERVICE Utilities, Services, & Equipment Rider 5. WATER Landlord must furnish a potable water system in good working order, in accordance with the Maintenance Rider,during the continuance of the Lease. The Postal Service pays for all recurring water bills during the continuance of the Lease, provided a separate meter or separate invoice is furnished by the appropriate authority 6. SEWER Landlord must furnish a sewer system in good working order, in accordance with the Maintenance Rider, during the continuance of the Lease. The Postal Service pays for all recurring sewer bills during the continuance of the Lease. provided a separate meter,or separate invoice is furnished by the appropriate authority. 7. TRASH The Postal Service agrees to furnish and pay for all trash removal for the demised premises during the continuance of the Lease 8. SNOW The Postal Service agrees to furnish and pay for the timely removal of snow and ice from the sidewalks, driveway. parking and maneuvering areas,and any other areas providing access to the postal facility for use by postal employees,contractors, or the public(including,but not limited to.stairs, handicap access ramps, carrier ramps, etc.)during the continuance of the Lease. The Landlord is responsible for timely removal of snow and ice from the roof 9. The Postal Service shall use the Premises for the purposes identified in the lease and shall maintain the Premises in a clean, safe condition throughout the term, February 2004 U-2 AMENDMENT NO. 1 TO MANAGEMENT AGREEMENT DATED AUGUST 9, 1994, BETWEEN THE CITY OF ROANOKE, VIRGINIA AND HALL ASSOCIATES, INC. This is Amendment No. 1 to a certain Management Agreement ("Agreement") dated August 9, 1994, for management services regarding office space located at 101 Church Avenue, S.W., between Hall Associates, Inc. ("Hall") and the City of Roanoke, Virginia ("City"). This Amendment No. 1 is dated , 2014. RECITALS: WHEREAS, the City and Hall entered into an Agreement for management services regarding office space located at 101 Church Avenue, S.W., dated August 9, 1994 ("Agreement"), all as more fully described in such Agreement and subject to certain terms and conditions in such Agreement; WHEREAS, the City and Hall have requested that certain terms and provisions of the Agreement be amended, changed, or modified as further set forth in this Amendment No. 1; WHEREAS, the Agreement provided for Hall to perform the services as more fully described in the Agreement and to receive $15,099.00 for the performance of the services required pursuant to the Agreement; WHEREAS, the City and Hall desire to add additional services to the Agreement; WHEREAS, the City and Hall desire to increase the Agreement amount by $8,563.50 for the performance of the additional services pursuant to this Amendment No. 1; and WHEREAS, the City and Hall now want to reduce to writing the amendments, modifications, and changes to the Agreement which have been agreed to by the parties. THEREFORE, the City and Hall, in consideration of the promises and obligations as contained in the Agreement and in the above Recitals, which Recitals are incorporated herein and made a part of this Amendment No. 1, and as set forth in this Amendment No. 1, mutually agree as follows: SECTION 1. MODIFICATION OF SECTION 2 OF THE AGREEMENT TO MODIFY AND ADD SERVICES TO BE PERFORMED BY HALL. Section 2 of the Agreement is hereby amended by adding to Section 2 as follows: "E. To serve as the designated contact for the USPS with respect to the renewal of the Lease for August 9, 2014." 1 SECTION 2. MODIFICATION OF SECTION 3 OF THE AGREEMENT TO INCREASE THE AGREEMENT AMOUNT. Section 3 of the Agreement is hereby amended by adding to Section 3 as follows: "C. To pay Hall the sum of Eight Thousand Five Hundred Sixty Three Dollars and Fifty Cents ($8,563.50) for the services provided by Hall to renew the Lease with USPS as of August 9, 2014. The payment due hereunder shall be made to Hall by the City following the execution of the documents to renew the Lease by the USPS and the City." SECTION 3. EFFECTIVE DATE OF AMENDMENT NO. 1. The effective date of this Amendment No. 1 is the date of this Amendment No. 1 stated in the first Paragraph on Page 1. SECTION 4. CONTINUATION OF THE TERMS AND CONDITIONS OF THE AGREEMENT. All terms and conditions of the original Agreement dated August 9, 1994, between the City and Hall Associates, Inc., together with any renewals, extensions, and amendments, shall continue in full force and effect except as may be modified above. SIGNATURE PAGE TO FOLLOW. 2 IN WITNESS WHEREOF, the City and Hall Associates, Inc. have executed this Amendment No. 1 by their authorized representatives. WITNESS: CITY OF ROANOKE, VIRGINIA By: Christopher P. Morrill, City Manager Printed Name and Title WITNESS: HALL ASSOCIATES, INC. By: Printed Name and Title Printed Name and Title Appropriation and Funds Required Approved as to form: for this Agreement Certified: City Attorney City Director of Finance Account # Approved as to execution: Date City Attorney 3 The Roanoke Times Account Number Roanoke,Virginia 6017304 Affidavit of Publication Date R.BRIAN TOWNSEND,ASSISTANT C July 28,2014 456 NOEL C.TAYLOR MUNICIPAL BLDG 215 CHURCH AVENUE SW ROANOKE,VA 24011 Date Category Description Ad Size Total Cost 08/03/2014 Legal Notices LEASE BETWEEN CITY OF ROANOKE AND USPS 1 x 71 L 383.76 Publisher of the NOTICE OF PUBLIC HEARING ON THE PROPOSED LEASE Roanoke Times BETWEEN THE CITY OF ROANOKE AND THE UNITED STATES POSTAL I,(the undersigned)an authorized representative of the SERVICE Roanoke Times,a daily newspaper published in Roanoke,in the The Council of the City of Roanoke will State of Virginia,do certify that the annexed notice LEASE hold t public at hearing on Monday,soon BETWEEN CITY OF ROA was published in said newspapers on the a hold 4,2014,public at earn p.m..or as soon thereafter as the matter may be heard, following dates: in the Council Chamber, Room 450, in the Noel C. Taylor Municipal Building, 215 Church Avenue. S.W.. Roanoke, Virginia, to consider a proposed lease 011111W l/ of approximately ngt the me z square feet of 07/28/2014 \\\\�P��E SJI�j�/��vj�/ space.including the the Church A area,the first arag of [he Cat 101 Avenue A� Parking GS.W., located , VA to the Q. MpNWEq/ . i� Avenue. S.W.. Roanoke, VA to the Oft` /2x.,•United States Postal Service(USPS)for = the operation of a downtown post = 1117N ' office branch pursuant to the = • REC�1 7049623 l requirements of Sections 15.2-1800 and = — amended. Code of Virginia la se9is f, as = • rY�k�.EKpp s' amended. The proposed lease is a The First insertion being given ... 07/28/2014 ? ': tT/ .' five year term at a rate n 510/square re of % .. P $57., 0.001 payable in an annual in rent of \ $AAhly payable installments the City 5 equal �i ,�. \� G \� monthly e espo ib of e4fo5].50. The �/i /✓ °\ \ USPS will be responsible for payment the Newspaper reference: 0000055435 ///////OTgRY pUt \\\\ leased utilities and es. Thl services at the leased premises. The City will be "0/111111 I maintenance apoe for capital and anises. City will of the responsible premises. p city commission mis be redue for Sworn to and subscribed before me this Monday,July 28,2014 broker's commission tue to the $8oker.50. nt for USPS in the amount due e City's pr and additional fees due the 58.56 property agent in the amount proposed lease e,se3 will be assigned ed to the Parki l will be assignetl to the Parking Fund. A copy of the proposed lease with the United d ordinance Postal are and the proposed ordinance are available for I review in the office Taylor the lo City Municipal Room 456. Noel ChC.urch h Avenue,ue, S.W., ■■ �� pp 1 Building, ire Church Avenue, S.W.. . �I r y,� )OQe1�.. Roanoke,Virginia. All parties and interested persons Notary is WitQss may appear on the above date and be •� heard on this matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before noon on the Thursday before the date of the State of Virginia hearing listed above. GIVEN under my hand this 23rd day of City/County of Roanoke July.Stephanie 1 501 I n StcpM1anie M.Moon Clerk Reynolds,MMC My Commission expires `D City Clerk (55435) THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING ON THE PROPOSED LEASE BETWEEN THE CITY OF ROANOKE AND THE UNITED STATES POSTAL SERVICE The Council of the City of Roanoke will hold a public hearing on Monday, August 4, 2014, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, Room 450, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider a proposed lease of approximately 5,709 square feet of space, including the mezzanine area, in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue, S.W., Roanoke, VA to the United States Postal Service (USPS) for the operation of a downtown post office branch pursuant to the requirements of Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended. The proposed lease is for a five year term at a rate of $10/square foot, resulting in an annual rent of$57,090.00, payable to the City in equal monthly installments of$4,757.50. The USPS will be responsible for payment of utilities and janitorial services at the leased premises. The City will be responsible for capital and routine maintenance of the leased premises. The City will also be responsible for broker's commission due to the broker/agent for USPS in the amount of$8,563.50, and additional fees due the City's property agent in the amount of $8,563.50. Revenue from the proposed lease will be assigned to the Parking Fund. A copy of the proposed lease with the United States Postal Service and the proposed ordinance are available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties and interested persons may appear on the above date and be heard on this matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 2 3 day of July, 2014. Stephanie M. Moon Reynolds, CMC City Clerk 1 Note to Publisher: Please publish once in The Roanoke Times, Legal Notices, on Monday, July 28, 2014. Please send bill to: Please send affidavit of publication to: R. Brian Townsend Stephanie M. Moon Reynolds Assistant City Manager for Community City Clerk's Office Development 456 Noel C. Taylor Municipal Building 364 Noel C. Taylor Municipal Building 215 Church Avenue, S. W. 215 Church Avenue, S.W. Roanoke, VA 24011 Roanoke, VA 24011 (540) 853-2541 (540) 853-2333 2 7,----) 4e,... 4.-. ,Th...... et 4 iss i.- Kt' • . Air Rescue Search and Recovery Dogs Providing specialized Air Scent K-9 teams (SSD) to those areas affected by man-made or natural disasters to authorized callout agencies. Air Rescue is a non-profit, all volunteer organization which trains and fields airscenting search and recovery dogs. Air Rescue dog teams operate under the immediate direction of law enforcement and emergency management agencies at no cost to the agency. Search and Recovery dogs are an invaluable resource in missing person searches. A single K-9 team can cover a much larger area and in less time than traditional ground searches using only humans. Each dog is owned, cared for and trained by it's owner/handler. This is all done at the handler's own expense. Air Rescue is headquartered in Roanoke,Virginia and founded by retired Air Force Staff Sergeant Mark Smoot an Air Force combat veteran. Operating as the only agency of it's kind in Southwest Virginia Air Rescue often responds outside the Commonwealth of Virginia. Most responses have been to more distant deployments. How do airscenting search and recovery dogs work? Humans constantly shed microscopic particles (skin cells) bearing human scent. These particles are small and light enough that they become airborne and often travel great distances from their source. Airscenting search and recovery dogs train to detect those airborne particles (scent) and lead their handler to the source. Airscenting search dogs can be utilized at anytime of the day or during the hours of darkness. They do not require a scent article and can work an area previously contaminated by other search efforts. They are effective in most weather conditions and are especially effective where human sight is most limited - in darkness,dense woods and thick underbrush, in debris piles or underwater. Airscenting search dogs work off-lead and are trained to return to their handler upon making a find. The dog is trained to give the handler a pre- trained indication at which time the handler is led back to the source by the dog. This training ensures that regardless of the condition of the find, the handler is brought to the exact location of the source (subject). Qualified teams. Professional performance. Each Air Rescue K-9 team undergoes those standards and with the same intensity as those set forth by the Department of Defense (DoD) and Search Dogs of North America. The results are a dog with the ability and consistency to find their subjects in the field under any condition. Air Rescue handlers are highly trained, qualified and motivated - much like their military working dog counterpart. Air Rescue K-9 teams voluntarily deploy and are self-sustaining. "That Others May Live" Semper Fido CITY OF ROANOKE ' CITY COUNCIL .i rt. 215 Church Avenue,S.W.7. �'!!"J Noel C.Taylor Municipal Building,Suite 456 lira' ;, , / Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D. Bestpitch Raphael E."Ray"Ferris Sherman V.Lea Anita J. Price Court G.Rosen David B.Trinkle August 4, 2014 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: We jointly sponsor a request of Mark Smoot, an Air Force Veteran, to present information about an upcoming military show at the Salem VA Medical Center, and recognition of the service of military canines, at the regular meeting of City Council to be held on Monday, August 4, 2014, at 2:00 p.m. Sincerely, Al(o.....a- f.0% William D. Bestpitch Council Member Ow f • Raphael cFerris Council Member WDB/REF:ctw IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40009-080414. A RESOLUTION authorizing acceptance of a Victim/Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Commonwealth of Virginia Department of Criminal Justice Services a Victim/Witness Assistance Program grant in the amount of $120,942 for Fiscal Year 2014-2015, such grant being more particularly described in the report to Council dated August 4, 2014. 2. The local cash match for Fiscal Year 2014-2015 shall be in the amount of$38,701. 3. The City Manager is hereby authorized to execute and file,on behalf of the City,any documents setting forth the conditions of the grant in a form approved by the City Attorney. 4. The City Manager is further directed to furnish such additional information as may be required by the Department of Criminal Justice Services in connection with the acceptance of the foregoing grant or with such project. ATTEST: .)Int: Rffred4 City Clerk, Victim-Witness Assistance Program grant 2014-2015.8-4-14 I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40010-080414. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2014- 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35-150-4558-1002 $ 103,189 City Retirement 35-150-4558-1105 14,234 ICMA Retirement 35-150-4558-1115 3,524 401 Health Savings 35-150-4558-1117 640 RCA 35-150-4558-1120 8,164 Medical Insurance 35-150-4558-1125 18,108 Dental Insurance 35-150-4558-1126 1,024 Life Insurance 35-150-4558-1130 1,228 Disability Insurance 35-150-4558-1131 289 Telephone 35-150-4558-2020 756 Administrative Supplies 35-150-4558-2030 4,514 Dues and Memberships 35-150-4558-2042 75 Training and Development 35-150-4558-2044 2,338 Postage 35-150-4558-2160 1,560 Revenues Victim Witness FY15 - State 35-150-4558-4558 120,942 Victim Witness FY15 - Local Match 35-150-4558-4559 38,701 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT ST: City CI COMMONWEALTH - `I�RG�N'� St DONAIDS. CAI DWLI I << % Alan Cnul 540Th. Na & S-.2626 COMMONWCA LTI IS ATTORNEY -'* Fay 83S 12111 CITY OF ROANOKE (NH( L Or TI IL COMMONWFAI I H"S Al IORNI Y 113 ( HUR( H AVENUE ROANORL, VIRGINIA 24016 August 4, 2014 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable, Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Acceptance of the Victim Witness Program Grant Background: The Victim/Witness Assistance Program has been awarded a twelve month $120,942.00 grant (#15-U8554VW14) from the Department of Criminal Justice Services (DCJS). This grant will allow the Victim/Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim/Witness Program continues to operate with a full-time coordinator for the Circuit Court, as well as one full-time assistant for the Juvenile and Domestic Relations Court and one full-time assistant for the General District Court. The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney. Considerations: The cost to the City for the grant would be $38,701 as a local cash match for a total grant budget of$159,643. This local cash match is included in the General Fund FY 2014-2015 adopted budget in the Transfer to Grant Fund account (01-250-9310-9535). Recommendations: Accept the Victim/Witness Grant #15-U8554VW14 of$120,942 with the City of Roanoke providing $38,701 as a local cash match from the funding provided in the Transfer to Grant Fund account. Authorize the City Manager to sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain Grant #15-U8554VW14. Adopt the accompanying budget ordinance to establish revenue estimates of$120,942 in state grant funds and $38,701 in local match in the Grant Fund, to transfer local match totaling $38,701 from the General Fund and to appropriate funding totaling $159,643 as outlined on Attachment A in accounts to be established in the Grant Fund by the Director of Finance. flcffullYsubtmiifed Donald S. Caldwell Commonwealth's Attorney DSC:jsl c: Christopher P. Morrill, City Manager Daniel Callaghan, City Attorney Barbara Dameron, Director of Finance Stephanie M. Moon, City Clerk Victim Witness Coordinator ATTACHMENT A PROGRAM BUDGET 1002 Regular Employee Salaries $103,189 1105 City Retirement $ 14,234 1115 ICMA Retirement $ 3,524 1116 ICMA Match $ 0 1117 RHSA (1%) $ 640 1120 FICA $ 8,164 1125 Medical Insurance $ 18,108 1126 Dental Insurance $ 1,024 1130 Life Insurance $ 1,228 1131 Disability Insurance $ 289 2020 Telephone $ 756 2030 Administrative Supplies $ 4,514 2042 Dues/Membership $ 75 2044 Training and Development $ 2,338 2144 Travel $ 0 2160 Postage $ 1,560 TOTAL $159,643 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Acceptance of Victim Witness Program Grant I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney for the City of Roanoke, with respect to the subject referenced above. I recommend that City Council accept funding from the Department of Criminal Justice Services in the amount of $120,942 with the City of Roanoke providing local match funding in the amount of $38,701 - totaling $1 59,643. OfiCt Christopher P. Morrill City Manager Distribution: Council Appointed Officers 2 p.m. Briefing Item 7.a ''. _ ,... . NW' *MO iiiiik„,,_ WA* Ii, -, Roanoke Arts Commission . ,. .. Ink - - -- - • . * r „ 4.0. Public Art Work Plan Ito i • _ for Fiscal Year 2015 • ,., ,..., _,..- Public Art Work Plan FY 2015 • AIR in Elmwood — Place up to ten temporary artworks on the pads on the Elmwood Art Walk for a period of 18 months. • Painted Rain Barrels —Temporary public art project in collaboration with Roanoke City Schools and Storm Water Management Office • Big Bellies in Southeast — Hire artist to wrap two units in same style as others for Belmont Neighborhood. • Art on the Bus — In partnership with Ride Solutions and Valley Metro place images works from the City collection on buses. It will include a "writer on the bus" program. • Purchase at least two works to add to the Regional Collection. .16, • Conduct Ongoing Maintenance of Public Art Collection 1110 Overview • The Roanoke Arts Commission (RAC) approved these projects at their monthly meeting on July 15 • The major project for FY 2015 will be to place art on the Art Walk in Elmwood . • Several smaller projects will be produced in partnership with other organizations. • The RAC has ongoing maintenance responsibilities following the Conservation Study completed in 2012 Elmwood Park Art Walk • The RAC approved small projects for FY 2014 so the Percent for Art account could build. • We now have the budget to produce AIR (Art in Roanoke) in Elmwood. • It would be like the other two temporary exhibits but the work would be concentrated on the Art Walk. • Theme — "The Natural City" • Pieces would stay in place for 18 months. • Pieces could be purchased for permanent display as in previous shows. .. . Previous AIR Pieces .., ,.,., . . .. , .. , ,.., ;. _.. ..... ,. 5 ... .„, _ i � a , , : 41' • •��- 2 i ,00011091. v {4[ n, . • a 7 .ern. f Painted Rain Barrels • The Public Works Department suggested this project which they saw in another community. • A dozen rain barrels are being donated by Landscape Supply Inc. • Fishburn Park Elementary School students will paint the barrels in environmental themed designs. • Images will be placed on the Public Works and RCPS web sites • The barrels will be given away to individuals or businesses who write a short description on how they will use it to be more environmentally conscious. • .. . .. _. ,‘ ,. ... .. ,„. et . ,„. Examples from Another ...., , Community Thinky.„. oe,n9p....... ' nanskimition aid mailman of ots ' plinttartarn .... ........ . ........--........ —............—...—„ —.....—.... •—••• ......................„... ....,............—.. ,...—„,—.., ...novir Q, _ . pp IN i ..,.._ - . f _.„.. .• .0... . I ' .., II .. III /ilk .4 y. ' . •li, f ,/k; , -- - g li ill ' ■ .•.1 i, ., :' Q4f. A j rayit,.Ail, , k‘'‘ .*%1741 • 0. 1141' Bill Belly Trash Units in Southeast Roanoke • The Belmont Neighborhood Association has received a grant to purchase and wrap two units. • The RAC will hire an artist to design the wraps in the same style as the previously wrapped units. • This will be the RAC's first public art project in this neighborhood . Neighborhood Locations of Current Units Where are the solar powered trash bins? mel rose mcdowell mow_.. Melrose & 18th McDowell & 7th w 11th ntitimirtruum x I Patterson i h I patterson 113th elm Elm'8ultitt & 4th Cleveland & 13th • i1 Main & Wasena 5th & Mountain .„,_,... Big Belly in Wasena ,, .., , ,-- f.° ..,-*,a •-. - . .41111k J' • i \ r • '40,, \-)4.' �° S I I I. Walk from here. {7.t minutes �4' ,Ni.:‘,., •25 � � ` `. hQm Ala ItVa uteS , .fl . 110W aionv ,4 to - t be4 . f ! c 1 t' '` : Pr. 't - t r r+ a„ • ' t4 a Art on the Bus • Through a partnership with Ride Solutions and Valley Metro up to four buses will display """°' works in the City Collection . poi, • A "writer on the bus" element will be included where an honorarium will be offered to produce written works while riding several bus routes. Bus Artonthe ,. .„.......7 _,,___ , , , , , ,,„„„, ,.,,-a-.:', irli4111111 t +C1 �■ 1 0 11 it r- - ., .0 .. .rah . _ x - - Y T 0 C - ''mil (, s �' <' ;, • ,== •, The Collection Now Contains over 90 Works by Regional Artists e.,. . ... — 4 , ..!)' --• '''Ph. \' 1014 ,.■ — \OM n,. 1 `.f i , ! f.... v. .,ri.o.., •-■ , . .-:t , i:Vtr 1 T .... - 3_ ___. _ - • ;w • , • i , . .,.. . . . . _01 • 7, ■./4 .,J ... 117• ''' • ' ''' ;i'. ';A.')." • * r" '.4I1K."-- '-111i.•':'. .5.-.... - • : ' A, :' I . to. ' 'it' •,-,1114. 4. ' .t ..f.' "t--'..:'",•-it?' ,,!.., "-)4,4,...;•'.` ,-'714 I ' . - , = J ii_f, ' - vaiiai&N,4144'-= 114. ... -- 1=-, '7, '':,1,,,. .. '• ,,,,'. - illik t :-:,,.,... -,44.•,:r,s,., ''..- ), . :-•0 , - . • • t_ ...-... ..,••:••••,.,70,,,,,,_t., ,,,„...„1,e,....,-,* ,-.- =.-•:,-....,,;!; • • . , :. •t-,..,. .. • ...-zr,.*.'„,?,,,,,,.....,i. ..,..s.,..,,....: ,. - -. . . 4111r t Oisr . , i 1 i .,,,gfirr .27 Z., '",-:.,,,,•;s6'.....,411*; . . . .,;v....:,'., t':45 . . , 1r :.. 1,-1-41;Witv. '..,.t.'l',.. ;,r. .-• - . .• ' or %.# ... ■ • •, ,. • • „. , g 't. law Purchase of Regional Art • In FY 2014 gaps in the regional collection were identified and a policy was established to guide the RAC in purchasing regional art. • Three pieces were added to the regional collection in FY 2014 • • The RAC will dedicate up to $5,000 with a goal of purchasing 2 works by regional artists • in FY 2015 . : Total Percent for Art Budget for 2014 .., • Total in Percent for Art Account Approximately $150,000 • FY 2015 Expenses AIR in Elmwood $60,000 Painted Rain Barrels $2,000 Big Bellies $1 ,200 Art on the Bus $5,000 Purchase Regional Art $5,000 • Total FY 2015 Expenses $73,200 • RAC strives to keep a minimum of $50,000 in the account for • collection maintenance purposes The Roanoke Arts Commission Thank you for your support of the Public Art Program Questions? IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40011-080414. A RESOLUTION approving a Public Art Action Plan for FY 2015. BE IT RESOLVED by the Council of the City of Roanoke that Council hereby approves the Public Art Action Plan for FY 2015 as outlined in the City Council Agenda Report dated August 4, 2014, as a part of the City's Public Art Policy. ATTEST: k-E,..ALsYyN , City Clerk. L:\ATTORNEY\CASE SHARE\Cassandra Barton\Carini\Council Work\2014 7 24-R-Public Art Plan 2015.doc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Public Art Action Plan for Fiscal Year 2015 Background: On April 2, 2007, Roanoke City Council adopted the Public Art Site Plan by Resolution No. 37721 -040207. According to the Site Plan, the Arts and Culture Coordinator is to present an annual Public Art Action Plan (PAAP) to the Roanoke Arts Commission (RAC), which will identify projects and estimated budgets for those prospective projects. The Public Art Site Plan also states that "Once approved by the RAC, the Public Art Action Plan is to be submitted to the City Manager for review and then to City Council for approval" before August 31 of each year. At the July 15, 2014 meeting of the RAC, the Commissioners voted on and approved the PAAP and sites and an estimated budget for public art projects for FY 201 5. Such PAAP was then submitted to the City Manager for review. The purpose of this report is to submit the recommendations of the RAC to City Council for approval. Considerations: The current amount available in the Percent for Art Account is approximately $150,000. For FY 2015, the RAC plans a major, temporary project along the Elmwood Park Art Walk and several smaller projects. As in the previous fiscal years, the RAC is maximizing use of available funding by collaborating with other organizations and City departments. The RAC strives to retain a balance of at least $50,000 in the Percent for Art account for maintenance needs of the current collection. Therefore, the RAC recommends the following projects for the PAAP for FY 201 5: AIR (Art in Roanoke) in Elmwood - Up to ten temporary pieces to be placed on the pads along the Elmwood Art Walk for a period of 18 months, which will utilize a theme that expresses Nature in the City. Budget: $60,000 in Percent for Art Funds Painted Rain Barrels - A dozen donated rain barrels will be painted by students at Fishburn Park Elementary School which focuses on Environmental Science. Photos of the completed barrels will be posted on the Roanoke City Public Schools and Public Works websites. They will be distributed through a contest where people write in and describe how they will use the barrel to be more environmentally responsible. Budget: $2,000 in Percent for Art Funds Big Bellies in Southeast - The Belmont Neighborhood Association has received a grant to purchase and wrap two big belly trash compactor units. The RAC will hire an artist to design the wraps in the same style as the other seven produced two years ago. Budget: $1 ,200 in Percent for Art Funds Art on the Bus - Through a partnership with Ride Solutions and Valley Metro, art work of pieces in the City collection will be displayed on the exterior of up to four buses for a period of two months. A "writer on the bus" element will be included where an honorarium will be offered to a writer to produce written works while riding several bus routes. Budget - $5,000 in Percent for Art funds Purchase Regional Art - Purchase up to two works to add to the regional collection. Budget: $5,000 in Percent for Art Funds Recommended Action: Adopt the attached resolution, which approves the Public Art Action Plan for Fiscal Year 201 5. ristopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Susan Jennings, Arts and Culture Coordinator 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40012-080414. A RESOLUTION accepting the FY2013 Supplemental Local Emergency Management Performance Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY2013 Supplemental Local Emergency Management Performance Grant offered by the Virginia Department of Emergency Management (VDEM) in the amount of $25,000, with a required local match from the City of Roanoke in the amount of $25,000, for a total award of $50,000, to be used to enhance the current Emergency Operations Center (EOC) functions by upgrading the electrical, purchasing flat screen televisions to be mounted on the walls and other much needed improvements. The grant is more particularly described in the City Council Agenda Report dated August 4, 2014. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as maybe required in connection with the City's acceptance of this grant. ATTEST: kire..€1 City Clerk. R-VDEM EOC Enhancement grant FY-2013.8-4-14 lik IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40013-080414. AN ORDINANCE to appropriate funding from the Virginia Department of Emergency Management (VDEM) Emergency Performance Grant for the purpose of enhancing the Emergency Operations Center (EOC), amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Other Equipment 35-520-3715-9015 25,000 Revenues Emergency Management 35-520-3715-3715 25,000 Performance FY15 — State Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT ST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: VDEM EOC Enhancement Grant Background: The Virginia Department of Emergency Management (VDEM) Grants Office has approved the application for funding under the FY2013 Supplemental Local Emergency Management Performance Grant in the amount of $25,000. The City of Roanoke will use this grant funding to enhance the current Emergency Operations Center (EOC) functionality by upgrading audio-visual technology and other improvements. This is a 50/50 grant requiring the City of Roanoke to provide $25,000 in local funds. The required local match funding will be provided by an in-kind match from various City departments. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish accounts for the funds. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate from VDEM of $25,000 and appropriate funding in the same amount into accounts to be established by the Director of Finance. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Page 1 of 6 Virginia Department of Emergency Management Proposal ID MN"' Thank You I3VA-EMPG-70 Your proposal was successfully submitted. Exit EOC Upgrade to Better Serve Our Citizens Applicant Contact Information Last NamelBradbury First Name[ritl'any Position Titlerire Prevention Specialist/Grant Writer AgeneylCity of Roanoke Fire-EMS LentitytCity of Roanoke,VA Phone Workj540-853-5785 Phone Mobile1540-293-1251 EmailltitTany.bradbury@roanokeva.gov Grant TypelEmergency Management Performance Grant EMPG EOC Enhancement Investment Area Grant Proposal Information Applicant The City of Roanoke,nestled in the heart of the Blue Ridge Mountains,serves Region approximately 97,000 citizens plus several hundred thousand commuters each day in 43 Description square miles. The City is one of the largest localities in SW Virginia.Many visit the city fix work,school,hospitals(Level I Trauma Center),recreation or worship.The City of Roanoke is in close proximity to Roanoke County,the Town of Vinton and the City of Salem and provides mutual and automatic aid. All of the City's public safety entities(fire, police,sheriff)are accredited as well as the City's E-91 I Center and the City's Parks& Recreation Department. The City has a federal building(Poll'Federal Building)in the VDEM Region16-Roanoke Area State Agency( Proposal Title EOC Upgrade to Better Serve Our Citizens Proposal The City of Roanoke is one of the largest cities in the Commonwealth of Virginia,serving Description approximately 97,000 citizens in a 43 square mile radius. The City's Emergency Operation Center(EOC)is currently in poor working order. Should the need arise to activate the EOC,whether a manmade or natural disastcr(derecho)were to occur,the room would not be functional to best serve our needs.This room could also be utilized during large community events such as the Blue Ridge Marathon or presidential visits (President Obama visited Roanoke in 2012). Currently,the room has 3 screens with old https://vmasc-as02.vmasc.odu.edu/&ni/iwp/cgi 1/14/2014 projectors,no televisions and outdated technology. Our proposal is to request$25,000 to renovate the current EOC to improve situational awarness which would include installing televisions,computer aided dispatch(CAD)screens,hi-def projectors,a switcher to be able to route different news feeds or camera feeds to different ESF tables and to upgrade ow current electrical that is found in the room. Risk Characterization Threat the City of Roanoke is one of the largest cities in the Commonwealth of Virginia. The City is a hub for railway,interstate travel and air travel. Interstate 81 and Interstate 581 come right through our City as well as Routes 460 and 220 which are all heavily traveled by civilian can,tractor trailers and other businesses. Hazardous Materials are transported through our City by road and rail. The City is home to a level 1 Trauma Center(Roanoke Memorial Hospital)and the Poll Federal Building,making Roanoke a prime target for possible terrorism. The City has also seen an increase in natural disasters following the Dcrecho that occurred in 2012 and the severe flooding that happened during the Summer of 2013 where Swift Water Rescue Teams had to be deployed to rescue residents front flooded buildings and roadways. The City also hosts the Blue Ridge Marathon which had a large attendence as well as presidentail and governor visits. The technology that is currently in our EOC would not be able to handle a large scale event,putting our citizens and public safety officials at a greater risk. Vulnerabilityfhe City of Roanoke is susceptible to terrorist and manmade threats. Our current EOC would not be able to function at a capacity that would be needed to mitigate these events and get life"back to normal"in a swift and efficient manner. We want this room to be an operable situational awarness room,that would allow the ESF tables to function at the highest capacity and in the most efficient way. Time is of the essence,and our current electrical and technological systems in the EOC would not be able to keep up during a disaster. Consequence4f the upgrade to the EOC is not funded,the room will stay in it's current manner. Just like cities across the nation,Roanoke has felt the pinch of economic strains. The requested $25,000 would get us stoned and help us to upgrade the room and make it a functional EOC that would work well during times of crisis or during times of large scale events. The EOC is essential to returning life to normal for our citizens and employees after a crisis(manmade or natural). This is a vital resource that we can't afford not to have. Proposal Necessi ::y upgrading the EOC,it will become a much more efficient situational awareness room. It will be efficient and will allow public safety(police,fire,sheriff),public works, sportation,GIS,etc.a better way to communicate and will allow everyone involved to tilize the technology that currently is not in place. The EOC would be able to monitor ews outlets,look at CAD maps,tP cameras that could be fed to the EOC via police in the field,etc....This is a need that we have had for years and we need to take action to upgrade the technology in this room. https://vmasc-as02.vmasc.odu.edu/ wp/cgi 1/14/2014 Page 2 of 6 Page 3 of 6 Results Evaluationthould the unthinkable happen and the City of Roanoke experience a disaster,those that activate and work in the EOC would be able to do their jobs in a much more efficient manner,returning the city to"normal"as soon as possible, We would see a decrease in the amount of time it would take to get public safety personnel,streets,traflice,etc...on the ground and to the affected areas of the City by having a much better flow of communication in the EOC. This upgrade will allow communications,which are imperitave,to improve and to be much more concise. Project The upgrade of the EOC will be managed by the Emergency Manager and his designess of Managementahe Roanoke Fire-EMS Department,the Roanoke Police Department and the Department of Technology. This will be a joint effort to ensure that the EOC is outfitted with the best technology possible including:televisions,projectors,an increase in electrical outlets, CAD screens and a switcher to"switch"between different sources. Budget RequestThe City of Roanoke is requesting$25,000 to upgrade our current EOC. This funding will allow us to purchase: 3 or 4 50"flat screen televisions 3 hi-def projectors that are cable ready Upgrade the electrical in the room Switcher(to switch between different video feeds) We anticipate that this will cost more than$25,000. The City plans to pay for the rest of the upgrade. SustaiementThe City of Roanoke will ensure that if this request is funded that the EOC will be managed in an appropriate manner. Those that need to be trained on the equipment will be trained. The Department of Technology along with the City's Emergency Manager will ensure that upgrades to equipment will be done as needed and that if something conies into disrepair that it is fixed. FY 14 https://vmasc-as02.vmasc.odu.edu/fmi/iwp/cgi 1/14/2014 Page 4 of 6 Planning Organization Equipment 4525,000 Training Exercise Total Grant Request $25,000 Law IYrs Enforcement The City of Roanoke Police Department would be a"player at the table should the EOC Law be activated. Their personnel would be at the public safety ESE table. This EOC would Enforcement benefit law enforcement activities and allow them to better do their job of communicating Explanation and receiving communications from the field during an EOC activiation. The same would be said for the SherifTs Department,the Fire-EMS Department and the E-9l I Center. Fusion Center IYes Fusion Center The true meaning of the EOC is a"fusion center"-an information center that receives and Explanation disseminates communications during a time of crisis or during a large scale event. Upgrading the EOC is imperative to our City to ensure that we are responding and mitigating an emergency to get better serve our citizens. Communications yes Component Communications Without communications,you can't have a properly functioning EOC. It's imperative to Component talk to all of the players-that's the whole reason for activating an EOC. Without the Explanation upgrade,our EOC won't function in the most efficient manner,which might make communications slow when receiving or sending out information. During times of crisis, communication is key and it must be done in a quick,concise and accurage manner. The technology upgrades will allow those in the EOC to see what is going on outside and will allow them to better make decisions on how to respond to the emergency or situation. Project Plan If we are awarded the grant,we would be able to start purchasing the televisions and projectors and would be able to get an outside vendor to start upgrading the electrical. The upgrade would be managed by our Emergency Manager and the Department of Technology. We would be able to have things up in running within the grant parameters. https://vmasc-as02.vmasc.odu.edu/fmi/iwp/cgi 1/14/2014 Page 5 of 6 State Priorities Slate Priority I:Strengthen medical surge capability for situations that overwhelm local resources(and situations where external resources are not yet available). F State Priority 2:Enhance capability to effectively respond to Chemical,Biological, Radiological,Nuclear and Explosive in a coordinated effort to protect the public. F State Priority 3:Improve communications(operable and interoperable)to align with the State Communications Interoperability Plan and ensure active participation by all relevant stake holders. F State Priority 4:Develop an information sharing system that includes federal,state,local, volunteer and private partners in support of a comprehensive Common Operating Picture for emergency management proposals. r Stale Priority 5:Take all actions possible to prevent terrorist acts against the people and infrastructure of the Commonwealth. r State Priority 6:Develop an intelligence-driven policing model that incorporates local, state,federal,private and public stakeholders. r State Priority 7:Support Virginia institutions of learning as they undertake an all-hazards approach to disaster management. r State Priority 8:Increase the number of Virginians who are prepared for natural and human -caused emergencies. r State Priority 9:Provide homeland security(Homeland Security Exercise and Evaluation Program)compliant training,education,exercises and professional development opportunities for responders. F State Priority 10:Enhance Critical Infrastructure and Kcy Resources protection and resiliency to ensure that government missions,state services and economic functions are maintained. F State Priority II:Continue promoting National Incident Management System compliance for homeland security initiatives in the Commonwealth of Virginia. r State Priority 12:Continue development and enhancements of mass care capability to facilitate statewide preparedness and response for all-hazard events. r State Priority 13:Continue to enhance catastrophic evacuation and reentry planning (leveraging and continuing the efforts of Hampton Roads and the National Capital Region). F State Priority 14:Enhance ability to inform citizens prior to and during times of emergency. F State Priority 15:Enhance inter/inure-state collaboration to respond to natural and human- caused emergencies. Other Funding If the project goes over$25,000,the City of Roanoke will pay the remaining funds to implement the upgrade of the EOC. Match Funding Source Planning Organization J Fnninmont I https://vmasc-as02.vmasc.odu.edu/fini/iwp/cgi 1/14/2014 Page 6 of 6 Training Exercise Totals https://vmasc-as02.vmasc.odu.edu/fmi/iwp/cgi 1/14/2014 00 ,^ Virginia Department of Emergency Management g g s\, Grant A reement Pa e 1 of 4 1. RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NAME: 2013 Supplemental Emergency Management Performance Grant Roanoke City 5.PROJECT PERIOD: FROM 07/01/2013 TO 06/30/2014 215 Church Avenue,SW Roanoke,Virginia 24015 BUDGET PERIOD: FROM 07/01/2013 TO 06/30/2014 6.AWARD DATE:April 24,2014 2.GRANTEE IRSNENDOR NO. 7.TOTAL AMOUNT OF THIS AWARD $25,000.00 54-6001572 8.FEDERAL AMOUNT OF THIS AWARD $25,000.00 9.RECIPIENT NON-FEDERAL COST SHARE REQUIREMENT $50,000.00 3.PROJECT TITLE Local Emergency Management Performance Grant 10.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 11.STATUTORY AUTHORITY FOR GRANT The project is supported under The Consolidated Appropriations Act, 2013(Public Law 113-6) 12.METHOD OF PAYMENT Commonwealth of Virginia Accounting System AGENCY APPROVAL GRANTEE ACCEPTANCE 13.TYPED NAME AND TITLE OF APPROVING VDEM OFFICIAL 14.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Jeffrey D. Stem Christopher Morrill State Coordinator City Manager 15.SIGNATURE OF APPROVING VDEM OFFICIAL 16.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL_ 16A.DATE Virginia Department of AWARD CONTINUATION SHEET Emergency Management © Grant Agreement Page s�,� -5 'fl�cr mew 2 of 4 Award Name:2013 Emergency Management Performance Grant Grant Award Date:July 17,2014 SPECIAL CONDITIONS 1. The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles,and Audit Requirements.A non-exclusive list of regulations commonly applicable to DHS grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations(OMB Circular A-I 10) 3. Virginia Department of Emergency Management Sub-grantee Administrative Guide B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments(OMB Circular A- 87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions(OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Non-Profit Organizations(OMB Circular A-122) 4. Federal Acquisition Regulations(FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations 2. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly,in support of the enactment, repeal, modification or adoption of any law, regulation or policy,at any level of government,without the express prior written approval of FEMA. 3. The recipient must submit a Quarterly Progress Report. Failure to provide this information may result in VDEM withholding grant funds from further obligation and expenditure. Reports are due on January 15, April 15,July 15,and October 15.A report must be submitted for every quarter of the period of performance, including partial calendar quarters,as well as for periods where no grant activity occurs. Future awards and fund draw downs may be withheld, if these reports are delinquent.The final Progress Report is due 90 days after the end date of the performance period. 4. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing.Once notification has been made,any subsequent request for funds will indicate recipient acceptance of the changes to the award. "If nrking to Protect People, Property and Our Communities" g tDEPoi. Virginia Department of AWARD CONTINUATION SHEET Emergency Management c © g Grant Agreement Page VO, 3 of 4 Award Name: 2013 Emergency Management Performance Grant Grant Award Date:July 17,2014 5. The recipient shall not undertake(obligate/expend federal and/or matching funds)any project having the potential to impact Environmental or Historical Preservation(EHP)resources without the prior approval of FEMA, including but not limited to communications towers, physical security enhancements, new construction, and modifications to buildings,structures, and objects that are 50 years old or greater. Recipient must comply with all conditions placed on the project as the result of the EHP review.Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation,the recipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered,the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office.Any construction activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for FEMA funding. 6. The recipient agrees that federal funds under this award will be used to supplement, but not supplant, state or local funds for homeland security preparedness. 7. The recipient agrees that the use of funds under this grant will be in accordance with the Fiscal Year 2013 Guidelines and must support the goals and objectives included in the State Homeland Security Strategy. 8. The recipient agrees that all publications created with funding under this grant shall prominently contain the following statement:"This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security." 9. The recipient agrees that,when practicable, any equipment purchased with grant funding shall be prominently marked as follows:"Purchased with funds provided by the U.S. Department of Homeland Security." 10. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including,but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. "►forking to Protect People, Property and Our Communities" DEP�., Virginia Department of AWARD CONTINUATION SHEET Emergency Management Page a © Grant Agreement 4of4 Award Name: 2013 Emergency Management Performance Grant Grant Award Date:July 17,2014 11. National Incident Management System Implementation Compliance In accordance with HSPD-5,the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants,contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted,VDEM/SAA will determine if the sub-grantee(s)has (have)made sufficient progress to disburse funds. 12. All conferences and workshops using federal preparedness funds must pertain to the project being funded. The recipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.vaemergencv.gov under Grant Information.These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 13. Recipients agree that under program guidelines,travel expenses are allowable for approved training, planning,administrative, and exercise activities following local,state, and federal guidelines. Prior to traveling for these activities outside of contiguous United States(OCONUS)as well as to Canada and Mexico,preapproval is required by the state and FEMA through the SAA office. Please reference 2 CFR 225,App.A, C.1.a,in regard to reasonableness when considering requests for travel of this type.Where applicable, you should also reference the following regarding travel:the Western Hemisphere Travel Initiative(http://www.dhs.gov/files/programs/qc 1200693579776.shtm). "Working to Protect People, Property and Our Conununities" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40014-080414. A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, in the amount of$124,184, with a local match of$114,184, making the total funding in the amount of$238,368, to be used to purchase an ambulance, two (2) Stryker Power Load systems, two (2) mechanical CPR (Lucas) devices, develop a safe sleep for baby education campaign, and other safety equipment consistent with the grant, as more particularly described in the City Council Agenda Report dated August 4, 2014. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents to accept the grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: itsatko„,.....L.1- RItk, City Clerk. R-Rescue Squad Assistant Fund grant.8-4-14 \I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40015-080414. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Fleet Management Fund Appropriations Fleet Replacement 17-440-2642-9010 ($77,438) Transfer to Grant Fund 17-250-9310-9535 77,438 Grant Fund Appropriations Other Equipment 35-520-3713-9015 228,368 Program Activities 35-520-3713-2066 10,000 Revenues RSAF Equipment FY15 — State 35-520-3713-3713 124,184 RSAF Equipment FY15 — Local 35-520-3713-3714 114,184 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: /WILLA.,YY) inr■ kittl-tikt• City Clerk. allni CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Rescue Squad Assistance Fund Grant Acceptance Background: The Virginia Department of Health, Office of Emergency Medical Services administers a Rescue Squad Assistance Fund (RSAF) grant program. Roanoke Fire-EMS applied for this grant to facilitate the purchase of an ambulance, 2 Stryker Power Load Systems, 2 mechanical CPR (Lucas) devices, and to develop a safe sleep for baby education campaign. The State Office of Emergency Medical Services awarded Roanoke Fire-EMS a grant of $124,184 for the items referenced above. The grant requires match funding of $114,184 for the ambulance, power load system and CPR devices. The safe sleep for baby education campaign does not require a local match. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish a revenue estimate and appropriate funds to purchase the equipment and materials in accordance with the provisions of this grant. Local match funding is available from Fleet Management Fund - Fleet Replacement and local grant match funds. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate for State RSAF funding and to appropriate funding in the amount of $124,184 into accounts to be established in the Grant Fund by the Director of Finance. Transfer funding in the amount of $77,438 from Fleet Management Fund - Fleet Replacement and $36,746 from local grant match funds. Christopher P. Morrill City Manager Distribution: Council Appointed Officers 10 R t�� I COMMONWEALTH of VIRGINIA Marissa J.Levine,MD,MPH,FAAFP Department of Health State Health Commissioner Office of Emergency Medical Services Gary R.Brown 1041 Technology Park Drive 1-800-523-6019(VA only) Director Glen Allen,VA 23059-4500 804-888-9100(Main Office) P.Scott Winston 804-888-9120(Training Office) Assistant Director July 1,2014 FAX:804-371-3108 David A.Bishop Roanoke Fire-EMS Department 713 Third Street SW Roanoke,VA 24016 Dear Grant Administrator: The Office of Emergency Medical Services(OEMS)is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program,known as the Rescue Squad Assistance Fund(RSAF). The attached Award Page itemizes the actual dollar value,quantity,funding level and item(s)your agency has been awarded under this program. The following documents have been included in your grant award package: • Memorandum ofAgreement:All three(3)pages of this document must be signed and returned by September 1, 2014. Original or faxed copies will be accepted. • Instructions for Grant Reimbursement•. All items must be submitted in order to process your reimbursement. • Equipment Status/Final Report Form: This form must be submitted sixty(60)days after the grant cycle deadline. If your agency has had special conditions placed on your grant award,any and all conditions must be met in order to receive reimbursement. Items awarded may be available by state contract,www.eva.virginia.gov,OEMS recommends your agency purchase under state contract if applicable. Any funding your agency receives through Return to Localities funding cannot be used as the matching share of Rescue Squad Assistance Fund grants or any grants offered using Four-For-Life funds. "Anyfunds received from Section 46.2-694 by a non-state agency cannot be used to match any other funds derived from Section 46.2-694 by that same non-state agency. All items awarded funding must be ordered from the vendor by September 1,2014; invoices for all items awarded funding must be submitted to OEMS by December 31.2014. You must contact OEMS prior to the September 1, 2014 deadline if your agency has encountered difficulties in meeting these deadlines. If you have any questions,please contact Amanda Davis,OEMS Grant Program Manager at(804)888-9106, Amanda.Davisfvdh.virginia.eov or Linwood P.Pulling,Grant Specialist at(804)888-9105, Linwood.Pullinvdh.virginia.gov or 1-800-523-6019 for additional grant information. Congratula9tions, G .Brownn 414t- b. Director ►fDIHOF HEALTH M ?Weak.%his and Your Griwn[& www.vdh virgin/tear/items Virginia Office of Emergency Medical Services Virginia Department of Health Authorized Agent Initials: OEMS Grant Program Memorandum of Agreement Complete and return whole document(3 pages)via mail or fax,OEMS will sign and send back to the awarded agency. Please keep a copy of this document for your records. As a grantee under the terms of the Office of the Emergency Medical Services(OEMS),Financial Assistance for Emergency Medical Services(EMS)Grant Program,known as the Rescue Squad Assistance Fund(RSAF),the undersigned hereby agrees to abide and comply by the following requirements,per Virginia Emergency Medical Services Regulations 12VAC5-31 Part VIII Financial Assistance for Emergency Medical Services: 1. Responsibilities of the Grantee: • Grantee shall not discriminate in the provisions of its services or in the conduct of its business affairs on the basis of race, religion,color, sex,national origin, age, disability,or any other basis prohibited by law.By accepting this grant,the grantee certifies to the Commonwealth that they will conform to the provisions of the Federal Civil Rights Act of 1964,as amended,as well as the Virginia Fair Employment Contracting Act of 1975,as amended,where applicable,the Virginians with Disabilities Act,the Americans with Disabilities Act. • Grantee must comply with Part VIII Financial Assistance for Emergency Medical Services regulations. The grantee shall be responsible for ensuring that item(s)purchased in whole or in part with the use of state moneys comply with these regulations. • Grantee shall be responsible for the preparation and maintenance of proper accounting records that shall be maintained for a period six(6)years from the end of the grant period. These records shall be subject to and available for inspection by this agency, its authorized agents,and/or state auditors shall have MI access to and the right to examine any of said materials during said period. • Grantee shall continue to provide services to the citizens and community served within the Commonwealth that meet the goals and objectives of the Code of Virginia§32.1-111.3 in developing a comprehensive, coordinated, statewide emergency medical care system. • Grantee shall meet the requirements pursuant to the Code of Virginia §32.1-111.12,"No moneys shall be disbursed directly to any rescue squad or other emergency medical services organization unless such squad or organization operates on a nonprofit basis exclusively for the benefit of the general public." 2. Use of Funds: • Funds must be used only for the specific items,service,or programs for which they were awarded, including any conditions placed upon a giant award. Should any audit reveal that funds were disbursed for item(s)not awarded funding,the grantee shall be held responsible for repayment,subject to possible enforcement actions under the Virginia Administrative Code or criminal prosecution. • By signing this"Memorandum of Agreement"form the grantee attests that the award funds will be used as granted and meets all conditions placed upon the award. • Sale,trade,transfer,or disposal,within five(5)years of vehicles or items specified by OEMS in the notice of award purchased in whole or in part with the use of state monies requires prior approval by OEMS. The date of the invoice submitted by the grantee determines the start date of the five year period. • Funds must not be used for expenditures or commitments made before the date of the grant award or after the conclusion of the grant period. All items awarded funding must be ordered from the vendor within 60 days of the grant award; invoices for all items awarded funding must be submitted to OEMS within 5 months(150 days)of the grant award date. You must contact OEMS if your agency has encountered difficulties in meeting these deadlines. Grant periods conclude on either June 30 or December 31. 1041 Technology Park Drive,Glen Allen,VA 23059 Page 1 (804)888-9100 (800)5234019 VA Only FAX: (804)371-3108 Revised 06/14 Virginia Office of Emergency Medical Services Virginia Department of Health Authorized Agent Initials: • Funds returned to localities under the Code of Virginia§46.2-694 and provided to the grantee cannot be used as the matching share of any grants pursuant to§46.2-694. • Funds will not be approved or disbursed for: o Leased equipment or vehicles o Equipment or vehicles secured by a lien, o Guarantees or warranties, o Used equipment or vehicles without prior approval,or o Fire suppression apparatus or law-enforcement equipment. 3. Ownership: • The title for all equipment,including EMS vehicles,shall be in the name of the organization to which the award has been made or in the name of the local jurisdiction or government entity in which the organization is located. This requirement shall apply to the ownership of equipment purchased in whole or in part with the use of these funds. 4. Improper Expenditures: • An audit revealing expenditures not permitted by the conditions of the award will result in the grantee being required to reimburse OEMS on any funds received. • A grantee providing false,misleading or improper information to OEMS will be ineligible for future grants for a period of five(5)years and may be subject to additional investigation and enforcement by OEMS and/or criminal prosecution. 5. Modification of an Award: • Any changes of the award shall be permitted only by modification of the award,prior to the purchase of the award. o The grantee must request in writing the specific modifications desired and the reasons and circumstances necessitating such a request to OEMS and granted prior to the purchasing of the equipment and/or the commencing of the courses/classes stated in the request. o OEMS may modify,approve or deny the request for modification. 6. Award Requirements: • Grants awarded under RSAF are required to submit an Equipment Status/Final Report Form to OEMS no later than sixty(60)days after the end of the grant period. • Grant awards for any vehicle or equipment must display the OEMS decal noting that funding was provided by OEMS. o The decal for the vehicle is to be displayed on the rear window on the inside of the vehicle easily seen by the public. • All agencies must be compliant with OEMS approved submission for EMS data including the minimum dataset and in the prescribed technical format as required by Virginia Code §32.1-116.1. • Any materials produced in whole or in part with state funds,shall contain the following statement: "Funding for this project provided by the Virginia Department of Health,Office of Emergency Medical Services." • OEMS reserves the right to reproduce any funded projects for state-wide use. All copyright and patent rights to all papers, reports, forms, materials,creations,or inventions developed in the performance of awarded state funds shall become the sole property of the Commonwealth. On request,the grantee shall promptly provide an acknowledgment or assignment in a tangible form satisfactory to the Commonwealth to evidence the Commonwealth's sole ownership of specifically identified intellectual property created or developed in the performance of the awarded state funds. • Grantee must provide OEMS with a copy of the completed project as requested,such as print materials or video. 1041 Technology Park Drive, Glen Allen,VA 23059 Page 2 (804)888-9100 (800) 523-6019 VA Only FAX: (804)371-3108 Revised 06/14 Office of Emergency Medical Services Consolidated Grant Program AWARD PAGE July 1, 2014 - June 30, 2015 Grant Period Agency Name: ROANOKE FIRE- EMS DEPARTMENT Grant Number: WV-C06/06-14 Quantity Funding Amount Item Type (Item) Status Funded % Level Funded Vehicle - Type III Ambulance(Chevrolet Type III FUNDED 1 50 $77,438.00 Ambulance) Conditions: 1-Vehicle must be available for service 24 hours a day, 7 days a week. 13-Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office cf Emergency Medical Services, Virginia Department of Health. 32-Agency must complete all vehicle information in the manage vehicles section of the VPHIB system, including all data elements within the vehicle information, station, purchase information, and vehicle status sections. If this vehicle is replacing another vehicle, the vehicle being replaced must be marked as inactive in the VPHIB system. Other(Stryker Power Load system) FUNDED 2 50 $23, 631.27 Conditions: 13-Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health. BLS Equipment(Lucas 2 Chest Compression Syst) FUNDED 2 50 $13,114.31 Conditions: 13-Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health. Other(Safe Sleep for Baby Education ) FUNDED 1 100 $10,000.00 Conditions: 13-Acknowledgment must be provided on any printed material, equipment or vehicle as follows: Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health. $124, 183.58 Virginia Office of Emergency Medical Services Virginia Department of Health Authorized Agent Initials: MEMORANDUM OF AGREEMENT I,as the Authorized Agent,affirm that the grantee agrees to abide by all items listed in the Memorandum of Agreement, and by signing below attests to this fact. Any fraudulent submissions for payment(or misrepresentations of any kind)may be considered sufficient cause for grant revocation,repayment and possible prosecution of both the Grantee and the Authorized Agent, whose name appears below. Furthermore, I acknowledge that specific grant conditions may have been placed upon this grant award and that these conditions must be met in order to receive the grant funds. Name of Grantee(Agency) City `CJC (&)Cislt icu tro - Em S Name and Title of Authorized Agent 5trufmaxl S*bff )t\ (cic1c+ C��{ figr Daytime Phone No. (9C��S3-55? R S V E-mail address (required) Srvtf N(ViY1. S wo_U, coanctuAii Signature of Authorized Agent X �J Federal Identification Number(FIN) 54 - pD0 15t0CS Grant Number WV-C DLO(DU- IQ Date 7I 1 \I L\ [Bottom Portion for OEMS USE ONL YI Virginia Department of Health Gary It Brown, Director,Office of Emergency Medical Services Name and Title of Authorized Official Date 1041 Technology Park Drive,Glen Allen,VA 23059 Page 3 (804)888-9100 (800)523-6019 VA Only FAX: (804)371-3108 Revised 06/14 Instructions for Grant Reimbursement Grant Program 06/14 Grant Cycle Important revisions have been made. Review all instructions completely. 1. Read the Memorandum of Agreement form(MOA),the Authorized Agent must initial all three(3)pages and complete the Verification portion on the third page and submit within sixty days after receiving the Award Letter and Award Page. The Office of EMS(OEMS)will sign the form and send the original back to your agency, please keep a copy for your file. 2. NEW REGULATION: As per State of Virginia audit requirements, grantees must submit the front page of the letter provided by the IRS issuing their Federal Identification Number(FIN). If your organization has recently become a Not-For-Profit organization and has not received a FIN,reimbursement cannot be processed until documentation showing the issuance of a FIN can be submitted. 3. All items awarded funding must be ordered from the vendor by September 1.2014. Purchase item(s)awarded as stated on the Award Page and submit invoices for all items awarded to OEMS by December 31.2014.You must comply with any special conditions attached to your Award Page and all terms on the Memorandum of Agreement form. Purchase(s)must be made after the commencement of the grant period and completed prior to December 31,2014. Grant periods are twelve(12)months in length and expire on either June 30 or December 31 of each year. Confirm grant period on your Award Page. You must contact OEMS prior to the September I,2014 deadline if your agency has encountered difficulties in meeting these deadlines. 4. Reimbursement of grant awards-Submit a copy of an itemized,dated, numbered vendor invoice(s)to OEMS for reimbursement. Invoices)are to be submitted to OEMS by December 31, 2014 after the item(s)are received by grantee. Any grant for which appropriate proof of purchase has not been received by December 31,2014 must contact OEMS to discuss alternatives for not meeting these deadlines. 5. Equipment Status/Final Report Form must be submitted to OEMS within sixty days after the equipment/project is received/completed by grantee. All items must be listed on your report form with a serial number provided if applicable. If a vehicle was awarded,a copy of the title must be provided. This applies to grants under the Rescue Squad Assistance Fund. 7. Item(s)awarded can't be sold,transferred or disposed of within five(5)years of purchase,without prior approval from OEMS. See award page for additional grant conditions. 8. Any questions can be directed to Amanda Davis,Grant Manager at(804) 888-9106 or Linwood P. Pulling,Grant Specialist at(804) 888-9105. Federal Identification Number Information To obtain information on becoming a 501c3 agency,you should request Publication 557, "Tax-Exempt Status For Your Organization." This publication can be obtained by contacting your local IRS office or you can order it by calling 1-800-829-3676. Internet users can use the following: Telnet fedworld.gov File transfer ftp.fedworld.gov World Wide Web www.ustreas/gov 1041 Technology Park Drive,Glen Allen,VA 23059-4500 Page 1 (804)888-9100 : (800)523-6019 C FAX (804)371-3108 Revision 06/14 Virginia Office of Emergency Medical Services Virginia Department of Health Financial Assistance for Emergency Medical Services Rescue Squad Assistance Fund (RSAF) Equipment Status / Final Report Form This report is required within sixty days of the final disbursement of awarded funds,but no later than sixty days after the end of the grant period. The funded item/project shall be completed and operational at the time this form is signed and returned. Agency Name: Grant#: Agency Address: Grant Cycle: Agency FIN: number is required Phone Number: Signature Title Please number each item listed: No._ Item description: Serial Number(if applicable): Location item housed at: No._ Item description: Serial Number(if applicable): Location item housed at: No._ Item description: Serial Number(if applicable): Location item housed at: No._ Item description: Serial Number(if applicable): Location item housed at: No._ Item description: Serial Number: Equipment/Project Status: Location item housed at: 1041 Technology Park Drive,Glen Allen,VA 23059 Page of (804)888-9100 • (800)523-6019(Virginia only) * FAX (804)371-3108 Revision 06/14 Virginia Office of Emergency Medical Services Virginia Department of Health ** This page can be duplicated as necessary** Provide project description on back. Description of Completed Project(REQUIRED): Please describe in detail the item/project funded by the Office of Emergency Medical Services. Please indicate how this funding impacted your agency and the services provided. 1041 Technology Park Drive,Glen Allen,VA 23059 Page_of (804)888-9100 ' (800)523-6019(Virginia only) * FAX (804)371-3108 Revision 06/14 ,r,_;. +C CITY OF ROANOKE OFFICE OF THE CITY CLERK ^ 215 Church Avenue, S. W,Suite 456 �^ Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk�)roano keva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 Richard D. Souter, Manager RRI/Trolley Barn, LLC 300 South 12th Street Richmond, Virginia 23219 Dear Mr. Souter: I am enclosing copy of Ordinance No. 40016-080414 allowing an encroachment requested by RRI/Trolley Barn, LLC ("RRI"), a Virginia limited liability company, one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), of certain private improvements to be constructed in the public right of way adjacent to property designated as Official Tax Map No. 4030305, located along Walnut Avenue, S. E., in Roanoke, Virginia, in connection with Phase 2 of the Project, upon certain terms and conditions. Furthermore, Paragraph 5 of Ordinance No. 40016-080414 shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by RRI has been admitted to record, at the cost of the RRI, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 of Ordinance 40016-080414 is on file in the City Clerk's Office; and in the event Ordinance 40016-080414 is not signed by RRI and recorded in the Circuit Court Clerk's Office for the City of Roanoke within (90) days from the adoption of the Ordinance, this Ordinance shall terminate and be of no further force and effect. Richard D. Souter RRI/Trolley Barn, LLC August 5, 2014 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 4, 2014, and is in full force and effect upon the completion of the conditions of paragraph 5 of the Ordinance. Sincerely, AStephanie M. Moon R old , MC City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Jackie Clewis, Administrator of Risk Management OJlEi PUBLIC RIGI IT OF WAY LOCATED ADJACENT TO ROANOKE OFFICIAL TAX MAP NO: 4030305 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40016-080414. AN ORDINANCE allowing an encroachment requested by RRlITrolley Barn,LLC("RRI"), a Virginia limited liability company,one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), of certain private improvements to be constructed in the public right of way adjacent to property designated as Official Tax Map No. 4030305, located along Walnut Avenue, S.E., in Roanoke, Virginia, in connection with Phase 2 of the Project, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to RRI to allow the placement and encroachment by RRI of certain private improvements to be constructed into the public right of way adjacent to property designated as Official Tax Map No. 4030305, located in the City of Roanoke, Virginia, along Walnut Avenue, S.E., such improvements to include a parking area, sidewalk, drive aisles, lighting, and various public and private utilities, in connection with the development of Phase 2 of the Project, as more particularly set forth and described in the City Council Agenda Report dated August 4, 2014. 2. RRI agrees that, in maintaining such encroachment, RRI and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees,that may arise by reason of the above-described encroachment.RRI agrees (90) days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. RRUTROLLEY BARN, LLC, a Virginia limited liability company, By: Printed Name: Richard D. Souter Title: Manager COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY/COUNTY OF ) I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of ,2014,by Richard D. Souter, as manager of RRUTrolley Barn, LLC, a Virginia limited liability company, for and on behalf of such company. My Commission expires: Notary Public Registration No. 3 ftr "'")' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Request for Encroachment Permit from RRI Trolley Barn, LLC to Construct Private Improvements in Right of Way of Walnut Avenue, SE Background: RRI Trolley Barn, LLC ('Developer"), one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), has requested an encroachment permit from the City of Roanoke to construct private improvements within the adjacent public right of way of Walnut Avenue, S.E. The area of the proposed encroachment is approximately 60' X 235' as shown on Exhibit A attached to this report. The improvements will be located under the existing bridge structure. The specific improvements as indicated on the attached Exhibit A will include a parking area, sidewalk, drive aisles, lighting, and various public and private utilities to serve the adjacent development being proposed within the Phase 2 section of the Bridges project. The subject request will allow the owner/contract purchaser to be able to utilize the area under the bridge for private parking and maintain access and connections from the different phases as the development progresses as identified in the overall masterplan for the project. See Exhibit B for the overall plan. The area under the existing bridge will remain as public right of way and will remain open for required bridge maintenance/inspections/access, etc. Cross access will also be maintained between the various properties in the area including access to the encroachment permit area and access to the proposed railroad crossing. As a condition to being granted the encroachment permit, the Developer will be required to obtain and maintain liability insurance naming the City of Roanoke as an additional insured, and to indemnify and hold the public harmless against any and all claims against the City of Roanoke arising out of Developer's placement of the improvements into the public right of way. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the private improvements described above, owned by Developer, into the public right of way at the location described on the plat attached to this letter. All necessary documents required for iencr.achment are to be approved as to form by the City Attorney. ristopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director, Economic Development Cassandra L. Turner, Economic Development Specialist \ —.\_'------------ --�— ,-.pm ri 7En QIY OF ROANOKE. NRW \ v\ , N'',.. \.. \ Y1 An ea k 6165) N ... .' \ N...\ \ \•. / �.. B ��: .. I a jo \, \ \. ..\ / I I 5 4. TM'<0O306fl \\ --- -------- �� `'/e TM 4030306 N..„, \ '\\ `���`=�-� `_a �/ D2 PARCEL t N \., uo -- a FNf PEA11R AREA ` \ �'" .» v • e-1��. APPROX. !0'x 2J0' .."--.,,,...... I TM 7G3°3°2 � I �f -aviM&uV 3 fir' a , qa 'F� \ '.\ ...\._ 1! W 4 ��� \' TM:4030305 �: \ \ ��♦ E%.BUILDING x\ ' ¢ 5 ^�� ���1 "t r D1 PARCEL t. \ \ m o 'V* _may Irj \ \ - II x o in Et g II F F Haifa Sou yet uuw I I z• F F F B F F ReONy Company ` w F • •F a P` ' � F F o F F F F F 9 9 �._ core in on I ..ev. ® w p �. C F F 9 I l'am't .i FFFFFFFFFF F GRAPHIC SCALE I av a w' e _—�— _-- — — - „_ 1 I EX-A 1min - 6O ft. • ■■ ■ __ bAL%CL12 \N--_,..„.. `\, , >.� \> ■ ; .1/4„,-, ''N I I PFAS jF,� * - _. '- 7:---- z I \f i tal 11IT w e ,i ?0 0 ..a x , HAS �9q ; ,lllemi uc Er, rn. • PHASE 4 k µ It mwom ME,NCALO FIGC '.I MEDICALOF I[' \ '�� ORPVNIO SCALE P,IILDIN g PVIACING i1 O,gRILION RIVERSIDL CENTER nuNIC euLIDNG SHEET NO I 7.(..... . --------- —.— .__. EXB CITY OF ROANOKE OFFICE OF THE CITY CLERK 't .S 215 Church Avenue, S.W, Suite 456 7.47 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(tlroanokeva.gov JONATII AN L.CRAFT,CM(' City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 RRI Apartments I, LLC P.O. Box 40013 Roanoke, Virginia 24002 Attention: Executive Director Dear Sir or Madam: I am enclosing copy of Ordinance No. 40017-080414 allowing an encroachment requested by RRI Apartments I, LLC ("RRI"), a Virginia limited liability company, one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), of private street lights to be constructed by RRI into the public right of way adjacent to private properties designated as Official Tax Map Nos. 4040403,4040404, 4040405,4040406,4040407, and 4040408, located along Old Woods Avenue, S. E, and/or Old Whitmore Avenue, S. E., in Roanoke, Virginia, in connection with Phase I of the Project, upon certain terms and conditions. Furthermore, Paragraph 5 of Ordinance No. 40017-080414 shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by RRI has been admitted to record, at the cost of the RRI, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 of Ordinance 40017-080414 is on file in the City Clerk's Office; and in the event Ordinance 40017-080414 is not signed by RRI and recorded in the Circuit Court Clerk's Office for the City of Roanoke within (90) days from the adoption of the Ordinance, this Ordinance shall terminate and be of no further force and effect. Executive Director RRI Apartments I, LLC August 5, 2014 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 4, 2014, and is in full force and effect upon the completion of the conditions of paragraph 5 of the Ordinance. katiAm.4.01h1 Siinnceerrely, Stephanie M. Moon Reyno ds, C City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Jackie Clewis, Administrator of Risk Management 0 PUBLIC RIGHT OF WAY LOCATED ADJACENT TO ROANOKE OFFICIAL TAX MAP NOS : 4040403,4040404,4040405,4040406,4040407,and 4040408 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40017-080414. AN ORDINANCE allowing an encroachment requested by RRI Apartments I, LLC, a Virginia limited liability company, ("RRI"), one of the developers of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River("Project"), of private street lights to be constructed by RRI into the public right of way adjacent to private properties designated as Official Tax Map Nos.4040403,4040404,4040405,4040406,4040407,and 4040408, located along Old Woods Avenue, S.E.,and/or Old Whitmore Avenue,S.E., in Roanoke,Virginia, in connection with Phase I of the Project,upon certain terms and conditions;and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to RRI to allow the placement and encroachment of private street lights to be constructed into the public right of way adjacent to properties designated as Official Tax Map Nos.4040403,4040404,4040405,4040406,4040407,and 4040408,located in the City of Roanoke,Virginia,along Old Whitmore Avenue, S.E. and/or Old Woods Avenue, S.E., for such street lighting to better conform to the overall design characteristics and style of the Project,in connection with Phase I of the Project, as more particularly set forth and described in the City Council Agenda Report dated August 4, 2014. 2. RRI agrees that, in maintaining such encroachment,RRI and its grantees,assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees,that may arise by reason of the above-described encroachment.RRI agrees that the encroachment shall be removed from the right of way at any time upon written demand of the City of Roanoke, and that such placement and removal of the encroachment shall be at the sole cost and expense of RRI. RRI agrees that it shall repair, restore, and replace any damage to the encroachment, and any damage to the land, caused by the placement and removal of the encroachment, at RRI's sole cost and expense. 3. RRI, its grantees, assigns or successors in interest, shall, for the duration of this permit,maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than$2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received by the Office of the City Clerk for the City of Roanoke, Virginia, within thirty (30) days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty(30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 4. The City Clerk shall transmit an attested copy of this ordinance to RRI Apartments I, LLC, P.O. Box 40013, Roanoke, Virginia, 24002. 5. This ordinance shall be in full force and effect at such time as a copy of this Ordinance,duly signed,sealed,and acknowledged by RRI has been admitted to record,at the cost of RRI, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk. In the event this Ordinance is not signed by RRI and recorded 2 in the Circuit Court Clerk's Office for the City of Roanoke within ninety(90)days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 1 `� "`City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terns and conditions. RRI APARTMENTS I, LLC, a Virginia limited liability company, By: PRG Roanoke Associates, LLC Its: Manager By: Printed Name: Title: 3 COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE ) I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of , 2014, by , the , of PRG Associates, LLC, a Virginia limited liability company, as manager of RRI Apartments I, LLC, a Virginia limited liability company, for and on behalf of RRI Apartments I, LLC. My Commission expires: Notary Public Registration No. 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Request for Encroachment Permit for RRI Apartments I, LLC for Private Street Lights Along Old Whitmore Avenue, SE and Old Woods Avenue Background: RRI Apartments I, LLC (`Developer") of THE BRIDGES, a project designed to redevelop a portion of the area located along the Roanoke River ("Project"), has requested an encroachment permit from the City of Roanoke to construct private street lights in the adjacent public right of way of Old Whitmore Avenue, SE and Old Woods Avenue. The private street lights are being proposed in lieu of the standard American Electric Power (A.E.P.) street lights to better conform to the overall design characteristics and style of The Bridges project. Twenty-two street light locations are indicated on Exhibit A within the public right of way with a total number not to exceed twenty-five. The street lights have been oriented along the roadway to conform to American Electric Power's original layout. The proposed light fixtures will also be LED which will provide energy savings for the City of Roanoke. The Developer will own and maintain the street lights, while the City of Roanoke will be responsible for the electrical cost as with any street light within the City of Roanoke proposed for public streets. As a condition to being granted the encroachment permit, the Developer will be required to obtain and maintain liability insurance naming the City of Roanoke as an additional insured, and to indemnify and hold the public harmless against any and all claims against the City of Roanoke arising out of Developer's placement of the street lights into the public right of way. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the private improvements described above, owned by Developer, into the public right of way at the location described on the plat attached to this letter. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. I istopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Director of Economic Development Cassandra L. Turner, Economic Development Specialist ute,o Railway Co °� — —_.._ 1 .....,.,a.� 0 . `n)0V _ - —._� G - t 9 0 0 I 7 o - 0\ 1 — pp E o elk onHITMORE �r — Norf lk Sol1 l , \ � urn AVE hero @s I - .erw.n�,H • f _ _ � L Y COyPaay a 0 \ eono4o `` 1 _lii - `, .z usw000s AVE.se. \ i \ . 1 _{ TM-4040404 16 OLD WOODS AVE.S.E. LEGEND 0-440E09E0 G-REEL LIGHT n TUi-4o4ocae �1 u e e OLD WOODS AVE.s e. _ fl �- I� � � �� ._. �1 w TM:WOODS AVE 5 TM:WOODS C. �� BOLD WOODS A .SE . a a ]OLD WOODS AVE SE t Q 111 Pi, ig).i __ L__._. -11 O a w iu)Q .' O .LJ 409 0 Z O �:. ��_ I DPE AVE. e16OLD WH EaeE Se Q _ o 0a0e m MPANYG tm w _ _Lam. _ O _ JEFFERSON Sl REF f S.E. .R j p.m 7-17-2014 J 0 Remo. I Q U I w C CC al Q GRAPHIC SCALE I$ I x. ,w._. . EX-A a ro Y^'�. C CITY OF ROANOKE OFFICE OF THE CITY CLERK R, 215 Church Avenue,S.W., Suite 456 t Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)953-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(h)romtokeva.}mv JONATHAN E.CRArr,CMC City Clerk Deputy City Clerk August 5, 2014 CECELIA T.WEBB,CMC g Assistant Deputy City Clerk Linda Thompson 1845 Carlton Road, S. W., Roanoke, Virginia 24015 Dear Ms. Thompson: I am enclosing copy of Ordinance No. 40018-080414 amending and reordaining Ordinance No. 39926-050514, which ordinance authorized the encroachment of a retaining wall into the public right of way from property located at 2916 Hollowell Avenue, S. W., Roanoke, Virginia (Official Tax Map No. 1650917), by the addition and removal of certain insurance requirements stated in Paragraph 4 of said Ordinance, required of Ms. Thompson as a condition to authorization of the encroachment, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 4, 2014, and is in full force and effect upon its passage. Sincerely, nc •),- Stephanie M. Moon R olds, MMC City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Jackie Clewis, Administrator of Risk Management PUBLIC RIGHT OF WAY LOCATED ADJACENT TO ROANOKE OFFICIAL.TAX MAP NO: 1650917 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40018-080414. AN ORDINANCE amending and reordaining Ordinance No. 39926-050514, which ordinance authorized the encroachment of a retaining wall into the public right of way from property owned by Linda Thompson,located at 2916 Hollowell Avenue, S.W., Roanoke,Virginia(Official Tax Map No. 1650917), by the addition and removal of certain insurance requirements stated in Paragraph 4 of said Ordinance, required of Ms. Thompson as a condition to authorization of the encroachment, upon certain terms and conditions,and dispensing with the second reading by title of this ordinance. WHEREAS, by adopting Ordinance No. 39926-050514 on May 5, 2014, City Council authorized Linda Thompson, owner of the property at 2916 Hollowell Avenue, S.W. (Official Tax Map No. 1650917) , and her grantees, assignees, or successors in interest, to maintain the encroachment of an approximately 50 foot long, and 1 'h foot wide, retaining wall extending from such property approximately 5.50 feet in the City's public right-of-way located on Hollowell Avenue, S.W.; WHEREAS, Ordinance No. 39926-050514 required as a condition to authorization of the encroachment, that Ms. Thompson maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than$300,000 of general liability insurance, and naming the City of Roanoke, its officers, agents, and employees as additional insured; 1 WHEREAS, as a residential homeowner,Ms.Thompson is unable to obtain insurance for the retaining wall that lists the City of Roanoke, its officers, agents, and employees as additional insureds, and cannot comply with the requirements of Ordinance No. 39926-050514; WHEREAS,the City of Roanoke desires that Ordinance No. 39926-050514 be amended and reordained by the removal of the requirement that Ms.Thompson obtain insurance that lists the City of Roanoke, its officers, agents, and employees as additional insureds, and the addition of the requirement that Ms. Thompson require any contractor that performs work on the retaining wall maintain insurance that lists the City of Roanoke, its officers, agents, and employees as additional insureds THEREFORE,BE IT ORDAINED by the Council of the City of Roanoke that ORDINANCE NO. 39926-050514 is hereby AMENDED AND REORDAINED as follows: 1. Pursuant to Section 15.2-2009 of the Code of Virginia (1950) as amended, authorization is hereby granted to Linda Thompson owner of the Property at 2916 Hollowell Ave., S.W., designated as Official Tax Map No. 1650917, and her grantees, assignees, or successors in interest,to allow the encroachment of an approximately 50 foot long,and 1 'A foot wide,retaining wall, extending approximately 5.50 feet from such property into the City's public right-of-way located on Hollowell Ave., S.W., as more particularly set forth and described in the City Council Agenda Report dated August 4, 2014. 2. Such authorization shall be revocable at the pleasure of the Council of the City of Roanoke,and subject to all the limitations contained herein and in Section 15.2-2009 of the Code of Virginia (1950), as amended, which are incorporated herein by reference. 2 3. It is agreed by Linda Thompson that, in maintaining such encroachment, Linda Thompson and her grantees, assignees, or successors in interest, agree to indemnify and save harmless the City of Roanoke,its officers,agents,and employees from any and all claims for injuries or damages to persons or property, including attorney's fees,that may arise by reason of the above- described encroachment. Linda Thompson agrees that the encroachment shall be removed at any time from the right of way upon written demand of the City of Roanoke,and that such placement and removal of the encroachment shall be at the sole cost and expense of Linda Thompson or her grantees, assignees, or successors in interest. Linda Thompson agrees that she shall repair,restore, and replace any damage to the encroachment, and any damage to the public right-of-way,caused by the placement and removal of the encroachment,at Linda Thompson or the then current owner's sole cost and expense. 4. Linda Thompson,her grantees,assigns or successors in interest,shall,for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than$300,000 of general liability insurance with respect to claims arising out of the encroachment into the right-of-way, provided, however, failure to do so does not affect Ms. Thompson, her grantees, assigns or successors in interest's responsibility to indemnify and hold harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of- way. Ms.Thompson further agrees that if she hires a contractor to perform any work in conjunction with this encroachment,she will require that such contractor must provide general liability insurance coverage naming the City of Roanoke, its officers, agents, employees and volunteers as additional insured as it relates to this particular work, and that the contractor's certificate of insurance shall 3 state that such insurance may not be canceled or materially altered without thirty(30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 5. Ms.Thompson,her grantees,assigns or successors in interest are responsible to notify the City of Roanoke in case of the sale or transfer of her property, or cancellation of the insurance coverage referenced in Paragraph 4 of this Ordinance,within thirty(30)days of such event,and that the insurance required by Paragraph 4 must be received and on file with the City Clerk's Office within thirty (30) days of passage of this ordinance. In the event a contractor is hired to perform work on the retaining wall, Ms. Thompson agrees that the insurance required of the contractor by Paragraph 4 must be received and on file with the City Clerk's Office prior to the commencement of any work by the contractor. 6. The City Clerk shall transmit an attested copy of this ordinance to Linda Thompson at 1845 Carlton Road, SW, Roanoke, VA 24015. 7. The obligations and requirements of this Ordinance shall run with the land and are binding on Linda Thompson and her grantees, assignees, or successors in interest 8. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by Linda Thompson has been admitted to record, at the cost of Linda Thompson, in the Clerk's Office of the Circuit Court for the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the Office of the City Clerk. In the event this Ordinance is not signed by Linda Thompson and recorded in the Circuit Court Clerk's Office for the City of Roanoke within ninety 4 (90) days from the adoption of this Ordinance, this Ordinance shall terminate and be of no further force and effect. 9. This ordinance replaces Ordinance No. 39926-050514 in its entirety. 10. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. The undersigned owner of the property located at 2916 Hollowell Ave., S.W., acknowledges that she has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. (SEAL) Linda Thompson COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of , 2014, by Linda Thompson. My Commission expires: Notary Public Registration No. 5 [k w : CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Amendment and re-ordainment of Ordinance No. 39926-050514 Allowing an encroachment to place an approximately 50 foot long and 1.5 foot wide retaining wall, approximately 5.50 feet into the City's public right-of-way located at 2916 Hollowell Avenue, S.W. Background: On May 5, 2014, Ordinance No. 39926-050514 was adopted by City Council, which authorized Linda Thompson, the owner of the property located at 2916 Hollowell Avenue, S.W. Roanoke, Virginia, to construct and maintain a retaining wall, approximately 50 feet long and 1 .5 feet wide, which will encroach approximately 5.50 feet into the City's public right-of-way located adjacent to Hollowell Street, upon certain terms and conditions. Paragraph 4 of the Ordinance requires Ms. Thompson to keep and maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than $300,000 of General Liability Insurance. The Ordinance required the insurance certificate to list the City of Roanoke, its officers, agents, and employees as additional insureds. In the event that Ms. Thompson does not meet that condition, or any of the other conditions of the Ordinance within ninety days of its passage, the Ordinance becomes null and void and of no effect. Ms. Thompson's insurance company has notified the City's Risk Manager that insurance companies do not routinely add municipalities as an additional insured to an owner's residential insurance policy for purposes of extending coverage to retaining walls. City staff has verified the accuracy of this statement. Therefore, Ms. Thompson cannot comply with the requirements of the Ordinance by adding the City as an additional insured to her homeowner's policy, which will render the existing Ordinance as written null and void. An amendment to the Ordinance is required which would remove the requirement that Ms. Thompson obtain an insurance certificate that lists the City of Roanoke, its officers, agents, and employees as additional insureds on her homeowner's insurance policy. Under the proposed amended ordinance, Ms. Thompson would still be required to indemnify the City of Roanoke, its officers, agents, and employees against all claims arising out of the encroachment, and to keep and maintain homeowner's insurance on the property. Any claims brought against the City or it employees, agents, and assigns, could still be submitted to Ms. Thompson's insurance company for coverage of such claims. In addition, Ms. Thompson will be required to have any contractor that performs work related to the encroachment to maintain general liability insurance coverage naming the City, its employees, officers, agents, and volunteers as additional insureds. Recommended Action: Amend and re-ordain Ordinance No. 39926-050514 by removing the requirement in Paragraph 4 of the Ordinance that Ms. Thompson list the City of Roanoke, its agents, employees, and assigns as additional insureds, and to give Ms. Thompson an additional ninety days to comply with the terms of the Ordinance, and adding a provision that requires any contractor that performs work on behalf of Ms. Thompson in conjunction with the encroachment to carry and maintain general liability insurance coverage naming the City, its employees, officers, agents and volunteers as additional insureds as it relates to the particular work. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne F. Bowers, Economic Development Director Cassandra L. Turner, Economic Development Specialist 2 ra'.. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 V 5 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk City Clerk P y y August 5, 2014 CECELIA T.WEBB,CMC g Assistant Deputy City Clerk Christopher Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Ordinance No. 40020-080414 authorizing you to enter into a Revocable License Agreement between the City of Roanoke and Blue Ridge Literacy, a non-profit corporation formerly known as Literacy Volunteers of Roanoke Valley, for approximately 1,800 square feet of City-owned property known as the Hospitality Room at the Roanoke City Public Library Main Branch located at 706 South Jefferson Street, S. E., Roanoke, Virginia, for a term of one (1) year beginning August 5, 2014, and expiring August 4, 2015, with four mutually agreed upon one year renewal options under the same terms; and to implement, administer, and enforce such Revocable License Agreement. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 4, 2014; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon ynolds MC City Clerk Enclosure pc: Russ Merritt, Executive Director, Blue Ridge Literacy, 706 South Jefferson Street, Roanoke, Virginia 24016 Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40020-080414. AN ORDINANCE authorizing the City Manager to enter into a Revocable License Agreement between the City of Roanoke and Blue Ridge Literacy, a non-profit corporation formerly known as Literacy Volunteers of Roanoke Valley,for approximately 1,800 square feet of City-owned property known as the Hospitality Room at the Roanoke City Public Library Main Branch located at 706 South Jefferson Street, S.E., Roanoke, Virginia, for a term of one(1) year beginning August 5, 2014,and expiring August 4, 2015,with four mutually agreed upon one year renewal options under the same terms;authorizing the City Manager to implement,administer,and enforce such Revocable License Agreement; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized to execute on behalf of the City of Roanoke, in a form approved by the City Attorney,a Revocable License Agreement with Blue Ridge Literacy,in a form substantially similar to the one attached to the City Council Agenda Report dated August 4, 2014, to this Council, for approximately 1,800 square feet of City-owned property known as the Hospitality Room at the Roanoke City Public Library Main Branch located at 706 South Jefferson Street, S.E., Roanoke, Virginia, for the purpose of housing Blue Ridge Literacy administrative offices and tutoring services as called for in the Revocable License Agreement,for a term of one(1) year beginning August 5, 2014, and expiring August 4, 2015, with four (4) mutually agreed upon one (1)year renewal options under the same terms; such Revocable License Agreement to be upon such terms and conditions as are more particularly described in the above mentioned Agenda Report. 2. The City Manager is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Revocable License 2014 7 25-0-Blue Ridge Literacy License Agreement.doc Agreement, with any such documents being approved as to form by the City Attorney. 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: j � 1' City Clerk. @tTa 2014 7 25-0-Blue Ridge Literacy License Agreementdoc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: Revocable License Agreement Between the City of Roanoke, Virginia and Blue Ridge Literacy for Space at the Main Library Background: Blue Ridge Literacy, a non-profit corporation formerly known as Literacy Volunteers of Roanoke Valley, has requested a revocable license for approximately 1800 SF of space known as the Hospitality Room at the City's Main Library, 706 S. Jefferson Street Roanoke, Virginia 24016. Attached to this Report is a sketch of the proposed licensed space. This space would house Blue Ridge Literacy administrative offices and tutoring services. The term of such License Agreement will be for one year starting August 5, 2014, with four mutually agreed upon one-year renewal options, subject to being revoked by the City upon 90 days' notice to Blue Ridge Literacy. The License Agreement shall be in the form substantially similar to the form of the License Agreement attached to this Report. Considerations: This will enable the Library to continue to partner and expand literacy services and programs. Housing this organization in the Library is a perfect match of mutual needs. Blue Ridge Literacy was originally founded over twenty years ago by two local librarians. Currently over 1 20 Blue Ridge Literacy tutors work out of the City's libraries. Last year instructional hours were received by area learners through one-to-one, small group, large group, and computer-based instruction. "English as a Second Language" learners represent more than 70% of learners served. Recommended Action: Authorize the City Manager to execute a Revocable License Agreement with Blue Ridge Literacy for approximately 1800 square feet of space known as the Hospitality Room at the City's Main Library, 706 S. Jefferson Street, Roanoke, Virginia 24016. The term of such License Agreement will be for one year starting August 5, 2014, with four mutually agreed upon one-year renewal options, subject to being revoked by the City upon 90 days' notice to Blue Ridge Literacy. The Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to this letter. Authorize the City Manager to take such action and execute such documents as necessary to implement, administer, and enforce such Revocable License Agreement, with such documents approved as to form by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sheila S. Umberger, Director of Libraries 2 REVOCABLE LICENSE AGREEMENT BETWEEN THE CITY OF ROANOKE, VIRGINIA AND BLUE RIDGE LITERACY FOR SPACE AT THE MAIN LIBRARY This is a Revocable License Agreement (Agreement) given by the City of Roanoke, a Virginia municipal corporation (City) to Blue Ridge Literacy, 706 South Jefferson Street, Roanoke, Virginia 24016, a Virginia non-profit corporation (Operator) dated July _, 2014, in order to provide the Operator with space at the City's Main Library, 706 South Jefferson St., Roanoke, Virginia 24016, and is subject to the terms and conditions set forth below. Operator specifically agrees to the provisions set forth herein and that this License Agreement is revocable by the City in the City's sole discretion by the City giving the Operator ninety (90) days written notice of such revocation. The following are the terms and conditions of this License Agreement: 1. Grant of License. The City hereby grants to Operator a Revocable License (License) to use the Hospitality Room at the City's Main Library, 706 South Jefferson St., Roanoke, Virginia 24016, in order to provide the Operator business office space for its literacy program. Such area is referred to as the "Licensed Area." 2. Term of License. The term of this Agreement shall be for one (1) year, from , 2014, through , 2015 at which time it will terminate, unless sooner terminated pursuant to the terms of the Agreement or by law or unless extended as set forth herein at the option of the City. By mutual agreement of the parties, the Agreement may be renewed for up to four (4) additional one (1) year periods of any combination thereof. If either party wants to renew the Agreement that party shall give a written request to renew to the other party at least sixty (60) days of the expiration of the original term or any renewal term of the Agreement. The party receiving such request shall either accept or reject in writing such request within thirty (30) days of receipt of that request, provided, however, if the party receiving the request to renew fails to respond within fifteen (15) days, the request to • renew shall be deemed to be rejected, unless the parties mutually agree otherwise. All terms and conditions shall remain in force for the term of this Agreement and for any renewal period unless modified by mutual agreement of both parties. This License may be revoked by the City at any time, in the City's sole discretion, by the City giving the Operator ninety (90) days written notice of such revocation, except in the case of an emergency or for health or safety reasons, in which case the City may immediately revoke this License. All terms and conditions shall remain in force for the term of this Agreement and for any renewal period unless modified by mutual agreement of both parties. 1 3. Use of Licensed Area. Operator shall use Ale Licensed Area only for the purpose of conducting Blue Ridge Literacy activities as called for in this Agreement and subject to the terms and provisions of this Agreement. 4. Condition of Licensed Area. Operator acknowledges that Operator is solely responsible for having examined and investigated the Licensed Area to be sure the Licensed Area is suitable for the purposes that Operator intends to use the Licensed Area for, namely Blue Ridge Literacy activities. Operator will be solely responsible for making all such improvements necessary to use the Licensed Area for such purposes during the entire term of this Agreement. 5. Improvements to Licensed Area. Operator agrees that prior to Operator doing any work in the Licensed Area or any other improvements that Operator places in the Licensed Area, Operator will submit plans and drawings or a description of any such items to the City Director of General Services and any other required City official for review and approval and will not proceed with any such actions until such prior review and written approval has been obtained. 6. Compliance with Laws. Operator agrees to comply with all applicable city, state, and federal laws, ordinances, regulations, statutes, and codes, including all relevant zoning, building, environmental, and safety codes, in connection with any construction, maintenance, improvements, and/or operation of the Blue Ridge Literacy activities in the Licensed Area. 7. Maintenance of and Failure to Maintain Licensed Area. Operator shall be solely and fully responsible for setting up, maintaining, operating, and providing security during office hours at the Bullitt Avenue entrance, and otherwise being in charge of the Licensed Area so that the Operator can provide the Blue Ridge Literacy activities called for by this Agreement. However, should Operator fail to properly and timely maintain the Licensed Area and/or provide any of the other items as required by this Agreement, the City may provide for such maintenance and/or items and will be entitled to recover all of City's reasonable costs and expenses, including attorney's fees, from Operator and Operator agrees to pay all such monies to City within ten (10) days after demand for such from the City. The City will provide general cleaning services for the Licensed Area. 2 8. Utilities. Operator shall pay the charges for all the phone and internet services in connection with Blue Ridge Literacy activities. The City will pay the charges for water, sewer, heat, air conditioning, and electricity for the Licensed Area. 9. Return of Licensed Area. Operator agrees that upon the expiration and/or termination of this License Agreement, or any extensions thereof, that Operator will return the Licensed Area to the City in as good a condition as it was at the start of the License Agreement, ordinary wear excepted. However, Operator may remove, at Operator's sole expense any of Operator's temporary or personal property not permanently affixed to the Licensed Area provided it will not cause any damage to the Licensed Area, and Operator will repair, to the satisfaction of the City, any damages to the Licensed Area caused by any removal of such items. 10. Security. Operator agrees to be responsible for provision of security for the Licensed Area. This includes such measures as may be needed. 11. No Damage to Licensed Area. Operator agrees not to and shall not commit or permit any act which results in any wasting or damage to the Licensed Area. Should any such waste or damage occur, the Operator will repair and/or replace all damaged items or areas to the satisfaction of the City, or, at the City's option, pay the City the reasonable cost of the City having such work performed. 12. Responsibility for Licensed Area. Operator agrees that Operator shall be responsible for any and all damages to the Licensed Area due to Operator's use and/or for any and all other claims arising from such use and/or Operator's actions or omissions, including, but not limited to, any damages to Licensed Area, any loss of personal property, any personal injuries, and any other injuries or damages of any type. 13. Protection of Licensed Area. Operator agrees that if Operator breaches any of the provisions of this License Agreement, the City may take any actions necessary to protect and/or maintain the 3 Licensed Area and that Operator will pay the City all damages, costs, and expenses, including attorney's fees, incurred by the City for such actions. 14. Risk of Loss. Notwithstanding anything herein to the contrary, Operator shall bear the risk of any loss of, or damage to, the Licensed Area and/or any goods and items in the Licensed Area during the term of this License Agreement. Also, notwithstanding anything herein to the contrary, City shall not be liable for any direct, consequential, incidental, or any other damages incurred by Operator due to any malfunction, theft, vandalism, acts of God (including, without limitation, lightning, wind, rain, flood, hail, fire or storms) lack of electricity, lack of air conditioning, lack of heat, or any other damages resulting from any reason whatever to the Licensed Area or arising out of or resulting from any use of the Licensed Area by the Operator. 15. Insurance. Operator, and any of its contractors, agents, or representatives doing any work or providing any services on or in connection with the Licensed Area, shall obtain and maintain during the life of this License Agreement, including any extensions, the following insurance coverages and provide the requirements set forth hereinafter for such coverage: A. The Operator shall procure and keep in force during the term of this License Agreement insurance for the Licensed Area and Operator as follows: 1. Commercial General Liability insurance with minimum limits of $1,000,000.00 each occurrence, $1,000,000.00 aggregate. These limits may be achieved through the use of an umbrella policy which states by endorsement it follows the form of the primary coverage. 2. Automobile liability for any auto, hired autos, owned, and non-owned autos of$1,000,000.00 minimum limit. 3. The above limit amounts may be met by an umbrella liability policy following the form of the underlying coverage in a minimum amount of $1,000,000.00. 4. Workers' Compensation and Employer's Liability: a. Workers' Compensation: If applicable, statutory coverage for Virginia, and shall contain a waiver of subrogation in favor of the City of Roanoke, its officers, agents and employees, and an endorsement from the insurer to this effect shall be received by 4 City's Risk Manager before the start of the interim transition activities by Operator. b. Employer's Liability: 1. $100,000-Bodily injury by accident each occurrence. 2. $500,000-Bodily injury by Disease Policy Limit. 3. $100,000-Bodily Injury by Disease each employee. 5. Property coverage to protect any goods or items in the Licensed Area. 16. Evidence Of Insurance. All Insurance shall meet the following requirements: A. Operator shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies, and the location of Licensed Area(s). B. The Operator shall immediately notify the City in writing if any of the insurance policies or coverages required are canceled or materially altered, and shall immediately replace such insurance and provide documentation of such to the City. C. The required insurance policies and coverages, except as to Workers' Compensation and Employer's liability, shall name the City of Roanoke, its officers, employees, agents, volunteers and representatives as additional insureds, and an endorsement from the insurer to this effect shall be received by the Risk Management Officer of the City of Roanoke within thirty (30) days of the date of this Agreement. D. Where waiver of subrogation is required with respect to any policy of insurance required under this Agreement, such waiver shall be specified on the certificate of insurance. E. Insurance coverage shall be on an occurrence basis unless otherwise permitted by the City's Risk Manager and be in a form and with an insurance company A approved by the City, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this License Agreement shall be authorized to do business in the Commonwealth of Virginia. 17. Entry on the Property by the City. The City shall have the right to enter the Licensed Area for the purpose of inspection and to access the loading dock at any reasonable time or times during the term of this 5 License Agreement, provided however, that such inspections shall not unreasonably interfere with the Operator's use and occupancy of the Licensed Area. rit 18. City's Limitation of Liability. The City shall not be responsible for any defect or change in the condition of the Licensed Area arising from Operator's occupation and/or use of the Licensed Area, or for any resulting damage or injury to any person or property occurring in the Licensed Area or for any damages or loss of any of the items in the Licensed Area arising from Operator's occupation and/or use of the Licensed Area. 19. Signs. Operator shall have no right to install or erect in the Licensed Area any signs, antennas or other equipment or device without the prior written consent of City, which consent shall not be unreasonably withheld. 20. Rights Cumulative. All rights, powers, and privileges conferred hereunder to the City to enforce this License Agreement shall be cumulative, and are in addition to and not restrictive to those given by law. 21. Payments to Others by Operator. The Operator agrees that Operator will comply with the requirements of Section 2.2- 4354 of the Virginia Code regarding Operator's payment to other entities and the Operator will take one of the two actions permitted therein within seven (7) days after receipt of amounts paid to Operator by the City. Operator further agrees that the Operator shall indemnify and hold the City harmless for any lawful claims resulting from the failure of the Operator to make prompt payments to all persons supplying the Operator equipment, labor, tools, or material in connection with the work provided for in the Agreement. In the event of such claims, the City may, in the City's sole discretion, after providing written notice to the Operator, withhold from any payment request or final payment the unpaid sum of money deemed sufficient to pay all appropriate claims and . associated costs in connection with the Agreement and make such payment, if the City determines it to be appropriate to do so. 22. Hold Harmless and Indemnity. Operator shall indemnify and hold harmless the City and its officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from or arising out of Operator's or its employees, agents, or subcontractors actions, activities, or omissions, negligent or otherwise, on or near City's property or arising in 6 r any way out of or resulting from any of the work or items to be provided under this Agreement, and this includes, without limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death, or property damage claims or suits. Operator agrees to and shall protect, indemnify, and hold harmless all the parties referred to above from any and all demands for fees, claims, suits, actions, causes of action, settlement or judgments based on the alleged or actual infringement or violation of any copyright, trademark, patent, invention, article, arrangement, or other apparatus that may be used in the performance of this Agreement. 23. Compliance with Laws and Regulations, and Immigration Law. Operator agrees to and will comply with all applicable federal, state, and local laws, ordinances, and regulations, including, but not limited to all applicable licensing requirements, environmental regulations, and OSHA regulations. Operator further agrees that Operator does not and shall not during the performance of its Agreement; knowingly employ an unauthorized alien as defined in the Federal Immigration Reform & Control Act of 1986. 24. Forum Selection and Choice of Law. This Agreement shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue for any litigation, suits, and claims arising from or connected with this Agreement shall only be proper in the Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy is within the jurisdictional limit of such court, and all parties to this Agreement voluntarily submit themselves to the jurisdiction and venue of such courts, regardless of the actual location of such parties. The provisions of this Agreement shall not be construed in favor of or against either party, but shall be construed according to their fair meaning as if both parties jointly prepared this Agreement. 25. Severability. If any provision of this Agreement, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall not be affected and all other terms and conditions of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 7 • 26. Nondiscrimination. A. During thAlperformance of this Agreement, Operator agrees as follows: Operator will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Operator. Operator agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. ii. Operator in all solicitations or advertisements for employees placed by or on behalf of Operator will state that Operator is an equal opportunity employer. iii. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. B. Operator will include the provisions of the foregoing Section A (i, ii, and iii) in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. 27. Drug-Free Workplace. A. During the performance of this Agreement, Operator agrees to (i) provide a drug free workplace for Operator's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of Operator that Operator maintains a drug free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. B. For the purposes of this section, "drug free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. 8 28. Faith Based Organizations. Pursuant to Virginia Code Section 2.2-4343.1, be advised that the City does not discriminate against faith-based organizations. 29. Assignment. Operator may not assign or transfer this Agreement in whole or in part except with the prior written consent of the City, which consent shall not be unreasonably withheld. If consent to assign is given, no such assignment shall in any way release or relieve the Operator from any of the covenants or undertakings contained in this Agreement and the Operator shall remain liable for the Agreement during the entire term thereof. 30. Contractual Disputes. Contractual claims, whether for money or for other relief, shall be submitted, in writing, no later than sixty (60) days after termination of the Agreement. However, written notice of the Operator's intention to file such claim must be given at the time of the occurrence or beginning of the work upon which the claim is based. Such notice is a condition precedent to the assertion of any such claim by the Operator. A written decision upon any such claims will be made by the City Manager or the City Manager's designee (hereafter City Manager) within thirty (30) days after submittal of the claim and any practically available additional supporting evidence required by the City Manager. The Operator may not institute legal action prior to receipt of the City's decision on the claim unless the City Manager fails to render such decision within 120 days from submittal of Operator's claim. The decision of the City Manager shall be final and conclusive unless the Operator within six (6) months of the date of the final decision on a claim or from expiration of the 120 day time limit, whichever occurs first, initiates legal action as provided in Section 2.2 - 4364, of the Va. Code. Failure of the City to render a decision within said 120 days shall not result in the Operator being awarded the relief claimed nor shall it result in any other relief or penalty. The sole result of the City's failure to render a decision within said 120 days shall be Operator's right to immediately institute legal action. No administrative appeals procedure pursuant to Section 2.2 - 4365 of the Va. Code has been established for contractual claims under this Agreement. 31. Successors and Assigns. • The terms, conditions, provisions, and undertakings of this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. 9 32. Headings. The captions and hbadings in this Agreement are for convenience and reference purposes only and shall not affect in any way the meaning and interpretation of this Agreement. 33. Counterpart Copies. This Agreement may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. 34. Authority To Sign. The persons who have executed this Agreement represent and warrant that they are duly authorized to execute this Agreement on behalf of the party for whom they are signing. 35. Notices. All notices must be given in writing and shall be validly given if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, with a receipt, addressed as follows (or any other address that the party to be notified may have designated to the sender by like notice): To City: Roanoke Public Library Sheila S. Umberger, Director of Libraries 706 S. Jefferson Street Roanoke, Virginia 24016 Copy to: City of Roanoke Purchasing Division Attn: Purchasing Manager Noel C. Taylor Municipal Building, Room 202 215 Church Avenue, SW Roanoke, Virginia 24011 Facsimile: (540) 853-1513 4 If to Operator: Blue Ridge Literacy Attn: Russ Merritt, Executive Director 706 South Jefferson Street Roanoke, Virginia 24016 Facsimile: (540) 265-4814 10 1 Notices shall be deemed to be effective one day after sending if sent by overnight courier or three (3) days after sending it by certified mail, return receipt requested. 36. Ethics in Public Contracting. The provisions, requirements, and prohibitions as contained in Sections 2.2-4367 through 2.2-4377, of the Va. Code, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this Agreement. • 87 Entire;Agreement. -- This Agreement, including any attachments, exhibits, and referenced documents, constitutes the complete understanding between the parties. This Agreert nt.tha}/be` modified only by written agreement properly executed by the parties. SIGNATURE PAGE TO FOLLOW. 11 IN WITNESS WHEREOF, the parties hereto have signed this Agreement by their authorized representatives. WITNESS: BLUE RIDGE LITERACY I . I;i • 1,1 A By L --7t e •,, Printed Name and Titled D/ea-ro•- Printed Name and Title t4 _ __ . , c CITY OF ROANOKE, VIRGINIA WLTpiES ':- : By Printed Name and Title Printed Name and Title Approved as to form: Assistant City Attorney I Approved as to Execution: Assistant City Attorney 12 • l .hath PSI 124 Q7CF� ' + 1 I i �� L., If- Li ,1 Wn Z11 • EXTEN , *, —ERVICEO 108 Ii 0,3 fig -rac Q cLG uG I, ° • li t'-8. Q Q -/.fin 1 ��\ ' ' I _ W -- --=r- L 3 d,1- ue J U EXIbT SI 1 QO U ME 1 TEPRACL /�i Qrta /f.�D 6 o I' - U 1 • CO' NEW DRYWALL 1 7bULK�•i,E,pp (P) I1 NEW - - CVvL'�i 1 ZEE CST. 412- WALL TYPE II ^JC'd '3H �'s.a 'A-TYP. RM, 112 h . _ 8' L_7. I II co 4 !ICI - r..-) 'dc re 1I5 11lco I Mesta. 115 t , , ' RN .112 -I IOq 91 , 8 F= 113 ICI Cl_• 117 - III &-o" V I20 - - EN 1 a�� - II 114 CL._. 114 4 I_ N TYP�'A4' ' 0L. Iic t=QLa1R eLc° rn OFF Ilfo . b n 78-7 n �� ( T 1 111 -.qi 117J�Iw� ' 14'-I° I �� ' 1 Kum S 1 I�- - ` --�--`,y„ ',? s D►: d'° 7r- W> . " 110 _ z p �. -- hI -Lou ‘r mil ai ° $ Roo nl -_------1 t. 5' p' it 5,h »a oer54A3fg 11 CORRIL70R 1�1 WALL' i t_ 9'pn I NM d �: writ' _ t1 log iL 9 I ' 6XIpT, •�—ORM REM. DhIC ffff 134 �I JSAJ C J. _ I.JEW -e a•ROG �L4�?M ' If-•t?TGLL= C- CEE I or 3N AI2 . , ! _o"R I CF-IGI.-1Ge :OAOaF+ IJQQ 709 - up �� 1- --_ IN THE COUNCIL OF THE CI TY OF ROANOKE, VIRGINIA The 4th day of August, 2014. No. 40021-080414. AN ORDINANCE to de-appropriate funding from the Virginia Department of Transportation to the Intersection Site Distance Improvement—Orange Avenue/Blue Hills Drive project, amending and reordaining certain sections of the 2014-2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds 08-530-9719-9007 $ ( 136,000 ) Revenues VDOT — Intersection Site Distance Improvement 08-530-9719-9719 ( 136,000 ) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. �tl • CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 4, 2014 Subject: De-Appropriation of VDOT Revenue Funds for the Orange Avenue and Blue Hills Drive/Mexico Way Intersection Improvement Project Background: The City of Roanoke and the Virginia Department of Transportation (VDOT) entered into a VDOT Standard Project Administration Agreement for Federal Aid Projects dated May 4, 2010, in which VDOT would provide $270,000 in Federal Highways Administration-Highway Safety Improvement Program (FHWA-HSIP) funds and $30,000 of State Matching funds for a total of $300,000 to be used on the Orange Avenue and Blue Hills Drive/Mexico Way Intersection Improvement project. The project was to realign and offset left-turn lanes and upgrade signals to improve safety at the intersection of US 460 and Blue Hills Drive/Mexico Way. The above mentioned funds did not require a match from the City. By Resolution No. 39733-080513, dated August 5, 2013, Council authorized the acceptance and appropriation of an additional $136,000 in Safe Accountable Flexible Efficient Transportation Equity Act - A Legacy for Users (SAFETEA-LU) HSIP funds for this project. The project was bid three times. Each time, the apparent low bid was rejected due to the contractor's inability to meet VDOT's Disadvantaged Business Enterprise (DBE) participation requirement of 4%. Due to the inability to successfully bid this Project, City staff requested termination of the agreement with VDOT. Considerations: There were no other eligible City projects to which to transfer these funds. The City established revenue account 08-530-9719-9719, VDOT-Intersection Sight Distance Improvements - Orange Avenue, in the amount of $436,000. Funding established for this project needs to be de-appropriated. Recommended Action: Authorize the Director of Finance to de-appropriate funds in expenditure account, 08-530-9719-9007, Intersection Sight Distance Improvements - Orange Avenue / Blue Hills Drive, as well as revenue account 08-530-9719-9719 to reflect the cancellation of the project. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, PE, Director of Public Works Philip C. Schirmer, PE, LS, City Engineer Mark D. Jamison, PE, PTOE, Transportation Division Manager 2 ^y: : CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(�oroano keva.ga° JONATHAN E.CRAI-r,CMC City Clerk Deputy City Clerk August 5, 2014 CECELIA T.WEBB,CMC Assistant Deputy City Clerk Dan Brokaw 2040 Berkley Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Brokaw: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2014, you were reappointed as a member of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Building and Fire Code Board of Appeals. QSincerely, LL-� X hr) Stephanie M. Moon Rey Ids, City Clerk Enclosures pc: Candace Martin, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of August 2014, DAN BROKAW was reappointed as a member of the Building and Fire Code Board of Appeals, for a three-year term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this fifth day of August 2014. WInhor (On, rbeths9tr-011,... City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 S'IEPIIANIE M.MOON REYNOLDS,MMC Email: clerk(,Droanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 R. Gail Burruss 2519 Creston Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Burruss: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2014, you were reappointed as a Commissioner to the Roanoke Redevelopment and Housing Authority, for a four-year term of office ending August 31, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." R. Gail Burruss August 5, 2014 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a Commissioner to the Roanoke Redevelopment and Housing Authority. Sincerely, Stephanie M. Moon Reyncirds, MMC City Clerk SMM:ctw Enclosures pc: Glenda Edwards-Goh, Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of August 2014, R. GAIL BURRUSS was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four-year term of office ending August 31, 2018. Given under my hand and the Seal of the City of Roanoke this fifth day of August, 2014. City kfrjoiLA,P erk tYt ` . ? CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 "` yr Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fa s: (540)853-1145 E-mail: ciet k(ntroanokeva.gov JONATHAN E.CRAFT,CMC STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk August 5, 2014 Timothy A. Witten 1806 Devon Road, S. W. Roanoke, Virginia 24015 Dear Mr. Witten: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 4, 2014, you were reappointed as a Commissioner to the Roanoke Redevelopment and Housing Authority, for a four-year term of office ending August 31, 2018. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Timothy A. Witten August 5, 2014 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a Commissioner to the Roanoke Redevelopment and Housing Authority. Sincerely, (---94.4aLuire). ryteSt--ek Stephanie M. Moon Reynolds, MMC City Clerk SMM:ctw Enclosures pc: Glenda Edwards-Goh, Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of August 2014, TIMOTHY A. WITTEN was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four-year term of office ending August 31, 2018. Given under my hand and the Seal of the City of Roanoke this fifth day of August, 2014. * Crki