HomeMy WebLinkAboutCouncil Actions 10-09-14 PRICE
40066-100914
ROANOKE CITY COUNCIL
INFORMAL SESSION
OCTOBER 9, 2014
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
MEETING WAS RECESSED AND RECONVENED AT 9:30 A.M., IN THE COUNCIL
CHAMBER, DUE TO A PRIOR ENGAGEMENT INVOLVING THE MAYOR AND
MEMBERS OF COUNCIL; AND A LACK OF A QUORUM.
Call to Order -- Roll Call - Council Member Lea was absent.
Welcome. Mayor David A. Bowers.
NOTICE
Today's briefings will be televised live and replayed on RVTV Channel 3 on Friday,
October 10 immediately following the 2:00 p.m. session at 7:00 p.m.; and Sunday,
October 12 at 4:00 p.m., and video streamed by internet through Rev.Net Technologies,
Inc., at http://www.wrev.net. Council Meetings are offered with closed captioning for the
hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6-0)
1
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss disposition of City-owned property at 206 Williamson Road, S. E.,
being Official Tax Map No. 4013803, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(6-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Market Building Annual Report - 45 minutes
• Customer Service in Roanoke Rollout - 20 minutes
AT 11:00 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
LEGISLATIVE COMMITTEE MEETING; AND THEREAFTER A CLOSED MEETING
WAS HELD IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, FOURTH
FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING.
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e i r
) _
ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 9, 2014
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. Council Member Lea was absent. Council
Member Rosen arrived late.
The Invocation was delivered by Chuck R. Frost, Pastoral Associate of St.
Andrews Catholic Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
At this point, Council Member Rosen entered the meeting (2:02 p.m.)
Welcome. Mayor Bowers.
NOTICE
Today's briefings will be televised live and replayed on RVTV Channel 3 on
Friday, October 11 immediately following the 2:00 p.m. session at 7:00 p.m.; and
Sunday, October 12 at 4:00 p.m., and video streamed by Internet through
Rev.Net Technologies, Inc., at http://www.wrev.net. Council Meetings are offered
with closed captioning for the hearing impaired.
3
The following individuals were reappointed/appointed to the various
authorities, boards, commissions and committees appointed by the
Council:
Jeffrey Shawver was appointed to replace Cynthia Fendley as a
property management representative on the Building and Fire Code
of Appeals for a term ending June 30, 2017.
A. Damon Williams was reappointed and Tom Cullen was appointed
to replace Boreham Johnson as Directors of the Economic
Development Authority for four year terms of office ending
October 20, 2018. *Resolutions will be adopted at the October 20
Council meeting to consummate appointments.
Victoria Cox and Elliot Bayer were reappointed as members of the
Human Services Advisory Board for four-year terms of office ending
November 30, 2018.
Robert H. Logan was reappointed as a member of the Board of
Zoning Appeals for a three-year term of office ending December 31,
2017.
Kermit Hale was reappointed as a member of the City Planning
Commission for a four-year term of office ending December 31, 2018.
Michael Shockley was appointed to replace Robert K. Bengtson as a
City representative of the Roanoke Valley Resource Authority for a
four-year term of office ending December 31, 2018.
CERTIFICATION OF CLOSED MEETING. (6-0)
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
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NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES:
ARCHITECTURAL REVIEW BOARD - TWO VACANCIES
FOUR -YEAR TERMS OF OFFICE ENDING OCTOBER 1, 2018
BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS
ONE VACANCY (AT-LARGE)
THREE-YEAR TERM OF OFFICE ENDING DECEMBER 31, 2017
BOARD OF ZONING APPEALS - THREE VACANCIES
THREE-YEAR TERMS OF OFFICE ENDING DECEMBER 31, 2017
BUILDING AND FIRE CODE BOARD OF APPEALS -
TWOVACANCIES (PROPERTY MANAGEMENT AND AT-LARGE)
THREE-YEAR TERMS OF OFFICE ENDING JUNE 30, 2017
CITY PLANNING COMMISSION - THREE VACANCIES
FOUR-YEAR TERMS OF OFFICE ENDING DECEMBER 31, 2018
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ECONOMIC DEVELOPMENT AUTHORITY—TWO VACANCIES
FOUR-YEAR TERM OF OFFICE ENDING OCTOBER 20, 2018
FAIR HOUSING BOARD
TWO VACANCIES
UNEXPIRED TERMS OF OFFICE ENDING MARCH 31, 2016
HUMAN SERVICES ADVISORY BOARD — THREE VACANCIES
FOUR-YEAR TERMS OF OFFICE ENDING NOVEMBER 30, 2018
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION -
ONE VACANCY— (AT LARGE)
THREE-YEAR TERM OF OFFICE ENDING JUNE 30, 2017
ROANOKE NEIGHBORHOOD ADVOCATES —
THREE VACANCIES
ONE UNEXPIRED TERMS ENDING JUNE 30, 2015
TWO UNEXPIRED TERMS ENDING JUNE 30, 2016
ROANOKE VALLEY RESOURCE AUTHORITY—ONE VACANCY
FOUR-YEAR TERM OF OFFICE ENDING DECEMBER 31, 2018
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Proclamation declaring October 2014 as Arts and Humanities Month.
The Mayor presented a ceremonial copy of the proclamation to Susan
Jennings, Arts and Culture Coordinator; and Tom McKeon, Chair, and
members of the Roanoke Arts Commission.
Recognition of the City's Purchasing Division for receiving the Office Depot's
Leadership in Greener Purchasing Award.
The Mayor presented Simone Knowles, Purchasing Manager and
Purchasing Division staff with the award.
Recognition of the City's Office of Communications for receiving the 3CMA
SAVVY Award.
The Mayor presented Melinda Mayo, Public Information Officer; and Tim
Martin, Office of Communications with the award.
Presentation of Baby Book, a component of Star City Reads Program.
Sheila Umberger, Director of Libraries presented the Council and City
appointed officials with a copy of the Roanoke Baby Board Book, a
donation from Life Ring Foundation.
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3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Chuck Harding and Sophia Bryant appeared before the Council in support
of the Ban the Box initiative.
4. CONSENT AGENDA
(APPROVED 6-0, C-1 was removed and considered separately)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 A communication from the City Manager requesting that a public hearing
be scheduled for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter
as the matter may be heard to receive public comments with regard to a proposal
of the City of Roanoke to sale City-owned property at 250 Reserve
Avenue, S. W., to Carilion Services, Inc.
RECOMMENDED ACTION: Concurred in request.
f 5-0, Vice-Mayor Trinkle abstained from voting due to a conflict of interest,
being he is employed with Carilion Services, Inc.)
C-2 A communication from the City Manager requesting that a public hearing
be scheduled for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter
as the matter may be heard to consider an application from Bookbag Santa, Inc.,
for tax exemption of personal property in the City at 1207-A McDowell
Avenue, N. E.
RECOMMENDED ACTION: Concurred in request.
C-3 A communication from the City Manager requesting that a public hearing be
scheduled for Monday, November 17, 2014, at 7:00 p.m., or as soon thereafter as
the matter may be heard to consider to Boundary Amendments to Enterprise Zone
One A and Enterprise Zone Two and an Incentive Amendment for Enterprise Zone
One A.
RECOMMENDED ACTION: Concurred in request.
C-4 Annual report of the City of Roanoke Pension Plan, Board of Trustees, for
Fiscal Year ending June 30, 2014.
RECOMMENDED ACTION: Received and filed.
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C-5 Annual report of the City of Roanoke Finance Board (OPEB) for Fiscal
Year ending June 30, 2014.
RECOMMENDED ACTION: Received and filed.
C-6 Annual report of the Defined Contribution Board for Fiscal Year ending
June 30, 2014.
RECOMMENDED ACTION: Received and filed.
C-7 Annual report of the Audit Committee for Fiscal Year ending June 30,
2014.
RECOMMENDED ACTION: Received and filed.
C-8 Minutes of the Audit Committee meeting held on Wednesday,
September 3, 2014.
RECOMMENDED ACTION: Received and filed.
C-9 Reports of qualification of the following individuals:
Charles J. Meidlinger as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of Asia Smith ending June 30,
2015;
Glen Combs as a Citizen at Large Representative of the City of
Roanoke Pension Plan, Board of Trustees, for a term ending
June 30, 2018; and
R. Gail Burruss and Timothy A. Witten as Commissioners of the
Roanoke Redevelopment and Housing Authority for four-year terms
of office, each, ending August 31, 2018.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
acceptance of the Multi-Jurisdictional Special Drug Prosecutor Grant from
the State Compensation Board; and a communication from the City
Manager concurring in the recommendation.
Adopted Resolution No. 40066-100914 and Budget Ordinance No.
40067-100914 (6-0).
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7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds from the Department of Fire
Programs to supplement the Fire-EMS budget in the General Fund
for equipment and training and development purposes.
Adopted Resolution No. 40068-100914 and Budget Ordinance
No. 40069-100914 (6-0).
At this point, Mayor Bowers relinquished the Chair and left the
meeting.
COMMENTS OF CITY MANAGER.
Ban the Box Briefing
• The City Manager briefed the Council on the Ban the Box Initiative
and steps the City of Roanoke has taken to remove the "box" with
regard to convictions from its employment application.
CityWorks (X)po
• Held in Charter Hall at Market Building on Oct. 2-4
• Great Speakers, very successful event.
Recap of VML Conference
• Sessions and workshops featuring city officials and staff:
• Early childhood reading (led by Mayor Bowers).
• Mobile workshop — tour of Main Library. and Elmwood Park — best
practices for improvement projects (Library Director Sheila
Umberger, Parks and Recreation Director Steve Buschor, Engineer
Charlie Anderson).
• NBC/LEO program and luncheon speaker — Police Chief Chris
Perkins spoke about the Drug Market Initiative.
• Solar Communities session — General Services Director Ken Cronin
spoke about the use of solar energy.
• More than 600 people attended the Host Night event on Monday,
Oct. 6, in Market Square.
• Thank you to our participating downtown restaurants that provided
their signature dish. A wide variety of delicious food served.
9
• Thank you to DRI for donating shirts for volunteers, coordinating
the restaurant participation, and assisting with the vendor setup in
Market Square.
• Most of all, thank you to city staff—our employee volunteers and
the VML Planning Committee—who worked so hard to make this
event a success.
Lead Safe Roanoke Program Awarded Grant
• Last week, the Department of Housing and Urban Development
awarded a grant to the City of Roanoke for $2,179,064, to continue
building upon the accomplishments of the Lead-Safe Roanoke
program.
• The City of Roanoke is the only city in the State of Virginia that was
awarded a Lead-Based Paint Hazard Control grant from HUD.
• This grant will be used to prevent lead poisoning in children ages
five and under, by testing them for lead poisoning; educating the
community on the hazards associated with lead-based paint; and
performing lead hazard control activities in housing units within
targeted areas of the city.
Citizens Take Advantage of Low Cost Spay and Neuter Service
• Mountain View Humane is a local spay and neuter clinic that offers
services to the Roanoke Valley.
• The clinic has been able to combine city funds with a grant from
PetSmart Charities and donations from a private family foundation
to offer low cost spay and neuter services in the city, in an effort to
address the population of stray animals.
• City funding is used for animals belonging to owners who live in the
Roanoke and cannot pay the entire cost of a spay or neuter
procedure.
• Since Jan. 1, Mountain View Humane has spayed or neutered 604
animals in the city.
Code Enforcement Update
• Dan Webb, Code Compliance Coordinator briefed the Council on
the current code enforcement process and activities.
b. CITY ATTORNEY:
1. Amendment of Section 2-124, Application for Grants by City
Manager, Code of the City of Roanoke (1979), as amended.
Adopted Ordinance No. 40070-100914 (5-0).
2. Briefing with regard to Election Precincts.
Received and filed.
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c. DIRECTOR OF FINANCE:
1. Financial report for the year ended June 30, 2014.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution designating a Voting Delegate and an Alternate Voting
Delegate for the Business Session and a Staff Assistant for the Annual
National League of Cities Congress of Cities and Exposition to be held on
Saturday, November 22, 2014, in Austin, Texas.
Adopted Resolution No. 40071-100914 (5-0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Vice-Mayor and Members of City
Council.
Council Member Price announced that there would be a Walk in Their
Shoes Awareness for Domestic Violence Month on October 10 at
1:00 p.m., in Century Plaza. Public encouraged to wear purple. Also,
a rally in Melrose Park on Saturday, October 11.
Council Member Bestpitch reminded everyone that the Roanoke
Neighborhood Advocates was sponsoring the City's Annual 2014
City Neighborhood Harvesting of the Fruits Fall Celebration Pol Luck
and Award Ceremony on Friday, November 7 at 6:00 p.m., in
Fitzpatrick Hall at the Jefferson Center; and encouraged his
colleagues to attend.
He also mentioned recent discussions to amend the City Code
regarding possession or consumption of alcoholic beverages in
parks to include Highland, Piedmont, Wasena and Mill Mountain
parks; and that debate could be held at a future Council meeting.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See pages 3 —4.
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12. RECESS - 4:51 P.M.
RECESSED UNTIL FRIDAY, OCTOBER 17, 2014 AT 8:30 A.M., IN THE CENTER IN
THE SQUARE 6TH FLOOR ATRIUM, 1 MARKET SQUARE, S. E., FOR ANNUAL
COUNCIL FINANCIAL WORKSHOP.
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, ,1`' CITY OF ROANOKE
-a'"f OFFICE OF THE CITY COUNCIL
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
•
Fax: (540)853-1145
DAVID A.BOWERS E-mail: clerk4 roanokeva.gov WILLIAM D.BESTPITCH
Mayor RAPHAEL E.FERRIS
SHERMAN P.LEA
ANITA J.PRICE
COURT G.ROSEN
DAVID B.TRINKLE
Council Members
October 3, 2014
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise you that I will not be present at the 9:30 a.m. or 2:00 p.m.
sessions of Council on Thursday, October9, 2014. Best wishes for a successful
meeting.
Sincerely,
Sherman P. Lea
Council Member
SPL/ctw
;( 464 CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE,S.W.,SUITE 452
ROANOKE,VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540)853-1145
DAVID A.BOWERS
Mayor
October 9, 2014
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
October 9, 2014
VACANCIES:
Two, unexpired terms of office on the Fair Housing Board ending March 31, 2016.
One, unexpired term ending June 30, 2015 and two, unexpired terms ending June 30, 2016 on the
Roanoke Neighborhood Advocates.
Two, terms of office on the Board of Building Code and Fire Appeals ending June 30, 2017.
Three-year term of office (at-large member) on the Personnel and Employment Practices
Commission ending June 30, 2017.
Two, four-year terms of office (interest, competence or knowledge of historic preservation) on the
Architectural Review Board ending October 20, 2018.
Two, four-year terms of office on the Economic Development Authority ending October 20, 2018.
Three, four-year terms of office on the Human Services Advisory Board ending November 30, 2018.
Three, three-year terms of office on the Board of Zoning Appeals ending December 31, 2017.
Three, four-year terms of office on the City Planning Commission ending December 31, 2018.
Three-year term of office as a City representative of the Blue Ridge Behavioral Healthcare, Board of
Directors ending December 31, 2017.
Four-year term of office as a member of the Roanoke Valley Resource Authority ending
December 31, 2018.
e e e
r' CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City-owned property located at 206 Williamson Road, S.E. bearing
Official Tax Map No. 4013803 where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended.
Pp
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Managed by:
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Downtown Activity Hub
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In 2014, the City Market Building endeavored to become
an activity generator as part of a broader effort to drive
business downtown and to Market Building vendors
specifically.
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4 NEW annual events: , �, it
• Downtown Countdown L
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New Years Eve . ,v ,/, `i
- • For the Love of the Brew I
Rare Beer Festival ..) j�" /.," F
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• Burgerfest _ .
• Oktoberfest (10/25/2014)
Operational Successes
0
In 2013, the restaurants in the City
Market Building generated
approximately $2m in sales. E! �_
This produced:
Approximately in sales tax pp y w�
• look in food and beverage tax i )
• Additional personal property tax i
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Additional financial impact created '' E . �► ,, i ; ry
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through downtown events, ` ` ;'} ' .$'y
benefitting neighboring restaurants , �
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and businesses , _ .
Occupied Space
0
Current Occupancy Rat a - - , - . •
• 7236 sq feet total leasa s e space ou of 29,000 total)
5712 sq feet currently leased
1524 sq feet available
Current occupancy rate of 8o% (equals local multi-tenant avg.)
Applications coming in currently on both available retail
and restaurant spaces!
Salem Mezzanine — Commodore Lounge
amp 0
Salem Ave. mezzanine has been
repurposed with comfortable
seating, including couches,
lounge chairs, and area rugs. �"' u
Mezzanine is new permanent j ite ,
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home for the Commodore Inn
sign, bringing neon and Roanoke , ..-_.
Restaurant history back to the —= ''' -�-�'°�
Market Building � ��
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Meeting space for students, iv '
business lunches, and after-work T 1� ,,r
brainstorming. �j� CO �, ;
operational Improvements
Charter Hall
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Charter Hall leasing on schedule to ex d b s -g
revenues, currently at $58k year-to-date.
Event income exceeding expectations, currentl at
$41k Y year-to-date.
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operational Improvements
City Market Building Atrium
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New ABC license in the common m
area allows restaurants more
opportunities to make sales and ir - EA .._ , _
more event opportunities
Regular maintenance schedule r ` �= viiihmo
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(includes weekly extermination,
HVAC maintenance, painting, li ht •
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bulbs, etc.)
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In-house custodial staff minimizes
expenses
Staff is attentive and dedicated
Irk Helps to achieve better operating
efficiencies
Operational C
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• Extensive common area space leads to revenue gap
Approx. 18,000 square feet of space on floors 1 and 2 (not
including Charter Hall)
Only 7200 leasable
Leaves 10,800 square feet of space that does not directly
generate revenue for the building but requires maintenance.
• HVAC was not replaced during renovation and requires
expensive maintenance and replacement schedule
Current tenant leases mostly will expire in 2016
Continuing to improve on common area — adding
warmth through communal seating, ambient lighting,
plants, wood table tops, and Salem Ave. mezzanine
furniture
General Financial Overview
0
Will exceed into ` - -xpectatio ' ' due to Charter Hall and
CMB Event revenue
Expenses will likely exceed budget - general operating
expenses are extraordinarily costly for this kind of
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building
Year to date net income $2ok ahead of budget
Operating expenses in 2015 expected to exceed projected
income by $29ok, and includes need for capital
improvements to HVAC system
Income projections of Charter Hall likely to remain
steady in 2015 despite increased competition downtown.
2014 Marketing Efforts
0
Print
•
Roanoker
Bella _: _ -. .,
Poppyseed
Wedding Magazines
Radio
WVTF
ClearChannel (Steve, Sunny, Alt Project, WROV)
101.5 The Music Place
Event advertising through Big Lick Promotions (includes TV)
Experience Marketing through events — creating a better
gip experience at the City Market Building!
Promotions including the Downtown Diners club, Friday night
music series, and ticket giveaways to CMB events.
Community Partnerships
0
DRI -Party in Elmwood, Movies in the ..
Market
The Taubman for wedding ceremony and
reception package
Local schools for downtown field trip
packages
Information Kiosks with DRI and
Roanoke Outside
lik Taubman, Transportation Museum,
Center in the Square, DRI Jefferson
DRI,
Center -�
City of Roanoke Science Festival, VML rowwooc}to ' "
Graduation ceremonies for TAP, VT
Carillion Clinic ,
Display of public art — Commodore Inn
Ilk Sign
Thank you!
0
Stephen Musselwhite
�. . .. MBFI Chair
. •
._._. _....n Michelle Dykstra
City Market Building
Sales and Marketing Director
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CUSTOMER SERVICE INITIATIVES
❑ Customer Service Embedded in City Culture
✓ Alignment of Policies & Customer Service Goals
✓ Performance Appraisal Competency
✓ Customer Service Strategies from departments
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specific departmental standards)
❑ On-line Video Training Modules
✓ Vignettes for Public Works employees
❑ Lean Six Sigma
✓ Improved efficiencies & quality
❑ Roanoke Civic Center involvement
✓ Secret Shopper Program
NEXT STEPS :
Customer Service Etiquette Policy
Secret Shopper Program for City Departments
Employee Recognition Program
Citizen Request Management (CRM) System
Implementation
QALERT IMPLEMENTATION
Decentralized Citizen Request Management
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Streamline City business processes.
Improve the customer experience.
Enhance efficiency & responsiveness to
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Improve internal & external communication.
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Background :
Current System — "Respond " Management
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• Poor reporting and analytic capabilities
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MORAL CONTROL REPORT 13187 Brush Pick Up/RPW Closed 3823 Quakerbridge Rd. 3!22/2010 10:28 A 3/25/2010 8:05 A E /re "
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CHEF REPORT.COMPLAINTS 13190 Brush Pick Up/RPW dosed 4146 Nothnghem Way 3/22/2010 10:34 A 3/26/2010 3:39 P 24 1Z
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CITY OF ROANOKE
..r—r OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
zt x,:3r 4 1 Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(nlroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
October 10, 2014
Mr. Chuck R. Frost
Pastoral Associate
St. Andrews Catholic Church
631 N. Jefferson Street, S. W.
Roanoke, Virginia 24016
Dear Reverend Frost:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Thursday, October 9, 2014.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
nri, tArhJCP a
Stephanie M eynolds, MMC
City Clerk
SMR:aa
CITY OF ROANOKE
�� '` OFFICE OF THE CITY CLERK
t 215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(nroano keva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
October 14, 2014 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Jeffrey S. Shawver
4917 Northwood Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Shawver:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 9, 2014, you were appointed to replace Cynthia Fendley as a property
management representative of the Building and Fire Code Board of Appeals for a term
of office ending June 30, 2017.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each appointee is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a property management representative of
the Building and Fire Code Board of Appeals.
Sincerely,
Ac .,.�.r
Stephanie M. Moon Reyn M
City Clerk
Enclosures
pc: Candace Martin, Secretary, Building and Fire Code Board of Appeals
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the ninth day of October 2014, JEFFREY S. SHAWVER was
appointed as a property management representative of the Building and Fire Code
Board of Appeals, for a term of office ending June 30, 2017.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
October 2014.
L�� b'1 , owe M kr4,
City Clerk.
A
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC N--mail: clerk(o�roano keva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
October 14, 2014 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Victoria M. Cox
2326 Portland Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Cox:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 9, 2014, you were reappointed as a member of the Human Services Advisory
Board for a four-year term of office ending November 30, 2018.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve again as a member of the Human Services
Advisory Board.
Sincerelyy, ,,
!Stephanie M. Moon ynold MC
City Clerk
SMM:ctw
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the ninth day of October 2014, VICTORIA M. COX was reappointed
as a member of the Human Services Advisory Board for a four-year term of office
ending November 30, 2018.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
October 2014.
NY Ds�,
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
gv 215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerkas roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
October 14, 2014 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
D. Elliott Bayer
5608 Cove Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Bayer:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 9, 2014, you were reappointed as a member of the Human Services Advisory
Board for a four-year term of office ending November 30, 2018.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve again as a member of the Human Services
Advisory Board.
Sincerely,
Stephanie Moon dit L
City Clerk
SMM:ctw
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the ninth day of October 2014, D. ELLIOTT BAYER was
reappointed as a member of the Human Services Advisory Board for a four-year term of
office ending November 30, 2018.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
October 2014.
&taa.:*.) in-) •
City Clerk '�''
' CITY OF,arer OFFICE OF THE CITY CLERK
St tl;c' 215 Church Avenue,S.W.,Suite 456
4;
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
October 14, 2014 CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
Robert H. Logan, Ill
2222 York Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Logan:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 9, 2014, you were reappointed as a member of the Board of Zoning Appeals for
a three-year term of office commencing January 1, 2015 and ending December 31,
2017.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely,
awe �C
Stephanie M. Moon R old , Ad1MC
City Clerk
SMM:ctw
Enclosures
pc: Tina Carr, Secretary, Board of Zoning Appeals
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the ninth day of October 2014, Robert H. Logan, Ill, was
reappointed as a member of the Board of Zoning Appeals for a three-year term of office
commencing January 1, 2015 and ending December 31, 2017.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
October 2014.
"Utraiar .-eV\bl>"‘Q,kzta
City Clerk
-_-r.r
e `' CITY OF ROANOKE
OFFICE OF THE CITY CLERK
r 215 Church Avenue, S. W, Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2531
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,SINK' F:-mail: clerkie roano kesa.gox JONATHAN F.CRAFT,CMC
City Clerk Deputy City Clerk
October 14, 2014 CECELIAT.WEBB,CMC
Assistant Deputy City Clerk
Kermit E. Hale
2222 Blenheim Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Hale:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 9, 2014, you were reappointed as a member of the City Planning Commission
for a four-year term of office commencing January 1, 2015 and ending December 31,
2018.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the City
Planning Commission.
Sincerely,
AciOs.:4)
Stephanie M. Moon Re olds, C
City Clerk
SMM:ctw
Enclosures
pc: Tina Carr, Secretary, City Planning Commission
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the ninth day of October 2014, KERMIT E. HALE was reappointed
as a member of the City Planning Commission for a four-year term of office
commencing January 1, 2015 and ending December 31, 2018.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
October 2014.
,tt I n
City Clerk
r0Y
4. CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (5 40)853-25 41
Fax: (540)853-1145
STEPHANIE NI.MOON REYNOLDS,NIMC F-mail: elerku roano keya for JONATHAN E.CRAFT,CNIC
City Clerk Deputy City Clerk
October 14, 2014 CECELIA T.%EBB,CNIC
Assistant Deputy City Clerk
Michael Shockley
1011 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Shockley:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 9, 2014, you were appointed to replace Robert K. Bengtson as a City
representative of the Roanoke Valley Resource Authority for a four-year term of office
ending December 31, 2018.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City representative
of the Roanoke Valley Resource Authority.
Sincerely
Stephanie M. Moo yno MMC
City Clerk
SMM:ctw
Enclosures
pc: Peggy Bishop, Secretary Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the ninth day of October 2014, MICHAEL SHOCKLEY was
appointed to replace Robert K. Bengtson as a City representative of the Roanoke Valley
Resource Authority for a four-year term of office ending December 31, 2018.
Given under my hand and the Seal of the City of Roanoke this fourteenth day of
October 2014.
City Clerk \/r\\�Lr
Y
6° CITY OF ROANOKE
..' r OFFICE OF THE CITY CLERK
1 ' 215 Church Avenue,S. W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
S I'1EP11ANIF,M.MOON REYNOLDS,MMC F mail clerk(n roano keva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
October 22, 2014
Michael Shockley
1011 Penmar Avenue, S. E.
Roanoke, Virginia 24013
Dearacjilea:
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended,
am required to furnish all City representatives to the Roanoke Valley Resource Authority
with a Financial Disclosure Form. State Code provisions require that all disclosures
must be filed and maintained as a matter of public record for a period of five years in the
Office of the Clerk of the governing body.
Complete and return the enclosed form to the City Clerk's Office prior to
attending your first meeting. Failure to do so shall be considered a violation of
Section 2.2-3120, Code of Virginia (1950), as amended, which may result in being
charged with a Class 1 or Class 3 misdemeanor.
Please do not hesitate to contact me should you have questions or need assistance.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Peggy Bishop, Secretary Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012
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WHEREAS, for more than two decades the month of October has been
recognized as National Arts and Humanities Month by arts and cultural
organizations and communities, states, the White House and the United States
Congress;
WHEREAS, the arts and humanities—including music, dance, the graphic arts,
and literature—embody much of the accumulated wisdom and imagination of
humankind;
WHEREAS, the arts and humanities enhance and enrich the lives of every citizen
of Roanoke;
WHEREAS, the arts and humanities play a uniquely valuable role in the lives of
our families, our community, and our Nation;
WHEREAS, the existence of a healthy local nonprofit arts industry in
communities across the country strengthens our national economy by generating
$135.2 billion in economic activity and supporting the equivalent of 4.13 million
jgbs;and
EREAS, cording to an economic impact study conducting in 2013shows the
,size in ct of the local industry sector is$23,922,591 and supports 184 jobs.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call upon its citizens to celebrate and promote arts and cultural
activities and to participate in actions designed to support the arts and humanities
in the Roanoke Valley do hereby proclaim October 2014 throughout this great,
six-time All-America City, as
NATIONAL ARTS AND HUMANITIES MONTH.
Given under our hands and the Seal of the City of Roanoke this ninth day of
October in the year two thousand and fourteen.
ATTEST..
Steph,n e Mn Rey Ids David A. Bowers
City Clerk - Mayor
Roanoke
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"Roanoke Baby" Board Book
"Roanoke Baby" is a charming board book written for young children and depicts what
fun it is to visit all the special places a baby might go in Roanoke. A perfect gift for locals
and visitors alike, "Roanoke Baby" is sure to be a favorite to read aloud.
This unique creation was a collaboration by the Roanoke Public Libraries,
Roanoke Public Library Foundation and Duo Press; made possible by the
Life Ring Foundation. Complimentary board books will be distributed to
local hospitals with the help of Turn The Page to be given to babies born
in Roanoke.
Litt •, �� the 131_�� Ou I,datIon
ROANOKE I
PUBLIC LIBRARIES
Proceeds go to Roanoke Public Library Foundation to support the Star City Reads Initiative.
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CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Tax Exemption Request - Bookbag Santa, Inc.
Background:
Pursuant to the requirements of the Virginia Code, if City Council wishes to
consider the application of Bookbag Santa, Inc. for tax exempt status, Council
must first conduct a public hearing. Bookbag Santa, Inc. is a Virginia non-stock,
not-for-profit corporation that has applied for tax exemption of personal
property in the City located at 1207-A McDowell Avenue, NE. This request is for
a tax exemption for personal property now owned or hereinafter acquired by
Bookbag Santa, Inc. that is used for its charitable mission.
Considerations:
Bookbag Santa, Inc. is a small Roanoke-based charity that collects unused
school supplies from the Roanoke City Public Schools at the end of each school
year which would normally be discarded. They collect, organize, and donate
the supplies to local organizations here that support needy children as well as
ship a portion overseas. On average, it is about two tons worth of usable goods
each year that would otherwise be discarded and find its way to the landfill.
Recommended Action:
This is to request that a public hearing be authorized and advertised on the
above matter for City Council's regular meeting to be held on Monday, October
20, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard.
Notice of the public hearing must be advertised at least five (5) days prior to the
date of the public hearing. A full report will be included in the October 20,
2014 agenda material for your consideration.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
2• �
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Request to Schedule a Public Hearing to Consider Boundary
Amendments to Enterprise Zone One A and Enterprise Zone Two
and an Incentive Amendment for Enterprise Zone One A
Background/Considerations:
Due to the anticipated expiration of Enterprise Zone Two by the
Commonwealth, staff has identified a need to apply for boundary amendments
to the City's Enterprise Zone One A and to Enterprise Zone Two. Such
amendments, if approved by the Virginia Department of Housing and
Community Development, will delete certain areas from Enterprise Zone One A
and Enterprise Zone Two. Such amendments will also add certain areas to
Enterprise Zone One A and its Subzone B, including adding some areas
presently located within Enterprise Zone Two.
In addition, staff has identified an amendment to the Facade Grant program
available within Enterprise Zone One A, which will update the language of the
grant and allow for multiple facades on a structure to be eligible for a facade
grant. In order to submit these applications, under the Virginia Enterprise Zone
regulations, at least one public hearing is required affording citizens and
interested parties an opportunity to be heard on such matters.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
above matters to be held on Monday, November 17, 2014, at 7:00 P.M., or at
such other date and time as soon thereafter as deemed appropriate by the City
Manager.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director, Economic Development
Brandon S. Turner, Econ. Develop. Specialist, Economic Development
Annual Report
City of Roanoke Pension Plan Board of Trustees
Fiscal Year Ended June 30, 2014
The Pension Plan Board of Trustees established pursuant to City Code Chapter 22.32, as amended,
serves as the trustee and administrator of defined benefit pension plan sponsored by the City.
The City is currently under contract with The Bogdhan Group, a defined benefit consultant, who
provides consultative investment and administrative guidance to the Board. Mr. Howard Pohl represents
The Bogdhan Group. The Bogdhan Group is an acknowledged fiduciary.
The City is currently under contract with Cheiron, a defined benefit actuary, who provides consultative
technical and administrative guidance to the Board. Mr. Stephen M. McElhaney, FCA, FSA, leads the
actuarial team supporting the City. Cheiron is an acknowledged fiduciary.
The City is currently under contract with the CAPTRUST Financial Advisors, a defined contribution
consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl
Ball, Vice President and Financial Advisor, represents the CAPTRUST. CAPTRUST is an acknowledged
fiduciary.
The following meetings were held for the fiscal year ending June 30, 2014:
1. July 17, 2013
2. November 12, 2013
3. January 29, 2014
4. April 9, 2014
Representation Committee Member Meetings Attended
4 3 2 1
Ex-officio, Mayor David Bowers ✓
Member at Large Greg Feldman ✓
Active Employee Carolyn Glover, Vice Chair ✓ J ✓
Retired Employees James Grisso J J ✓ J
Participating Employers Alan Hullette ✓ J ✓ ✓
Member at Large David Key, Chair J J J ✓
Ex-officio, City Manager Christopher Morrill J ✓ ✓
Public Safety Melvin Sanders J J ✓ J
Ex-officio, Director of Finance _ Ann Shawver J ✓ ✓ J
July 17, 2013 Meeting
The May 31, 2013 monthly and March 31, 2013 quarterly investment updates were presented and
reported upon by the Chairman.
The annual disability earned income report was received. There were 22 recipients queried in regard to
any earned income. After review, there are no adjustments to retirement benefits due at the time of the
query.
A contract has been executed with CAPTRUST for investment advisory services to the Defined
Contribution Board in relation to the 401(h) health savings account, the Defined Contribution Plan
component of the hybrid program, and the City's Internal Revenue Code Section 457 Deferred
Compensation Plan.
The 401(h) health savings account was established on July 1 , 2013.
Annual Report - City of Roanoke Pension Plan
Page 2
November 12, 2013 Meeting
The September 30, 2013 monthly and June 30, 2013 quarterly investment updates were presented and
reported upon by the Chairman. Minor revisions to the Statement of Investment Policy were discussed
and approved.
Revisions to the Administrative Procedure regarding Disability Retirement were discussed and approved
in order to provide a more expeditious review of applications.
January 29, 2014 Meeting
The December 31 , 2013 monthly and the September 30, 2013 quarterly investment updates were
presented and reported upon by the Chairman.
The results of the June 30, 2013 actuarial valuation and a forecast of 2014 - 2032 were presented by
Kevin Woodrich and Alison Chafin of Cheiron, the plan's actuaries.
The Board approved the renewal and assignment of the Becker Burke Associates contract as the firm has
agreed to be acquired by The Bogdahn Group. The investment consultant for the plan will remain
Howard Pohl.
April 9, 2014 Meeting
The February 28, 2014 monthly and December 31 , 2013, quarterly investment updates presented by
and reported on by the Chairman.
A revised policy regarding Worker's Compensation Offset Against Retirement Benefits was presented
and approval by the Board.
The following individuals were acknowledged and thanked for their service to the Board: David Key,
James Grisso, Alan Hullette, and Melvin Sanders whose terms expire June 30, 2014. The Board also
acknowledged and thanked Ann Shawver, Director of Finance, for her service as an ex-Officio member
of the Board. Ms. Shawver submitted her resignation effective May 15, 2014.
Pension Plan retirement applications were presented at each Board meeting and approved as follows:
Meeting Date ERS ESRS Total Death with Spousal Option
July 17, 2013 1 18 19 4
November 12, 201 3 0 30 30 5
January 29, 2014 1 20 21 5
April 9, 2014 0 17 17 1
Total 2 85 87 15
The minutes of each meeting of the Pension Plan (Defined Benefit) Board of Trustees have been filed
with the Director of Finance upon approval. All Board minutes and related reports are available upon
request.
Annual Report of the Finance Board
For Fiscal Year ending June 30, 2014
The Finance Board, created by ordinance No. 3811 7-060208, adopted June 2, 2008, serves as
trustee of funds designated by the City to be held, accumulated and invested by the Board for
the purposes of funding Other Post-Employment Benefits (OPEB). The following meetings were
held for the fiscal year ending June 30, 2014:
1 . August 28, 2013
2. November 24, 2013
3. February 26, 2014
4. June 6, 2014
Committee Member Meetings Attended
4 3 2 1
Amelia Merchant V
Evelyn Powers v V V __
Brian Redd V V V V
Ann Shawver V V V
August 28, 2013 Meeting
The VML/VACo June 30, 2013 Quarterly Report for the Pooled Trust Fund was reviewed with
commentary on the fiscal year's return of 10.6%.
Staff reported interviews had been conducted for the Request for Proposals (RPF) for actuarial
services and would soon be making a recommendation on selection and contract.
November 27, 2013 Meeting
The VML/VACo September 30, 2013 Quarterly Report for the Pooled Trust Fund was reviewed
with commentary on the quarter, 3.8%, and twelve months, 9.7%, returns. ending September
30, 2013.
Staff reported on the following:
1 . The City's June 30, 2013 valuation report conducted by Cheiron was anticipated
upon the completion of the City's Pension valuation report, and
2. The target rate of return on the asset allocation remained at 7.5%.
February 26, 2014 Meeting
The VML/VACo December 31 , 2013 Quarterly Report for the Pooled Trust Fund was reviewed
with commentary on the quarter, 4.6%, and twelve months, 13.0%, returns ending December 31 ,
2013.
OPEB Trust Annual Report of the Finance Board
Page 2
Staff reported on the following:
1 . The City of Roanoke's valuation report conducted by Cheiron was anticipated
upon the completion of the City's Pension valuation report,
2. Mr. Redd's pending term expiration, and
3. The final meeting for Ms. Shawver as her pending resignation is effective May
15, 2014.
June 6, 2014 Meeting
The VML/VACo March 31 , 2014 Quarterly Report for the Pooled Trust Fund was reviewed with
commentary on the quarter return of 1 .18%.
Staff reporting on the following:
1 . The asset allocation provided by VACo/VML was revised. The new allocation
provides only slight changes with updated indices and removed style allocations.
2. FY201 3 OPEB/LODA CAFR received with clean audit opinion.
3. The City's valuation report, currently being conducted by Cheiron to identify the
Other Post-Employment Benefits (OPEB) liability and annual required contribution
(ARC), is in process. Upon receipt, the information will be provided via email to
communicate the anticipated ARCs for passive approval upon notification.
The minutes of each meeting of the Finance Board have been filed with the Director of Finance
upon approval. All Board minutes and related reports are available upon request.
Annual Report
City of Roanoke Defined Contribution Board
Fiscal Year Ended June 30, 2014
Defined Contribution Board established pursuant to City Code section 22.2, as amended, by ordinance
No. 39450-071612 adopted July 16, 2012, serves as the trustee and administrator of defined
contribution plans sponsored by the City:
1 . 457 Plan,
2. Retirement Health Savings Plan "RHS" (401(h), and
3. The defined contribution component of the Hybrid program effective July 1, 2014.
The City is currently under contract with CAPTRUST Financial Advisors, a defined contribution
consultant, who provides consultative investment and administrative guidance to the Board. Ms. Ball,
Vice President and Financial Advisor represents CAPTRUST. CAPTRUST is an acknowledged fiduciary.
The following meetings were held for the fiscal year ending June 30, 2014:
1. July 29, 2013
2. August 13, 2013
3. November 19, 2013
4. March 4, 2014
5. May 13, 2014
Committee Member Meetings Attended
5 4 3 2 1
Carolyn Glover J ✓ ✓ ✓ ✓
Christopher Morrill ✓ ,/ ,/ ,/ ,/
Ann Shawver ,/ ✓ ✓ ✓ ✓
Sherman Stovall ✓ ✓ ✓ ✓ ✓
Andrea Trent ✓ ✓ ✓ ✓ ✓
July 29, 2013 Meeting
The Minutes of the June 2, 2013 meeting were reviewed and approved as edited.
Sherman Stovall was elected as Board Chair and Andrea Trent was elected as Vice Chair.
The Charter template and Investment Policy statement were reviewed with suggested changes proposed
for review and approval at the next meeting.
Ms. Ball, Vice President and Financial Advisor with CAPTRUST, our Defined Contribution Consultant,
provided an overview of CAPTRUST's approach to fund selection and their investment review process. A
five (5) step process is used; Investment Policy Development, Investment Menu Construction,
Investment Selection, Monitoring and Due Diligence, and Proactive New Product Research. Ms. Ball also
reviewed the principals of investment menu development, noting general guidelines based on ERISA
regulations, modern portfolio theory and the impact of the number of funds included on plan
participation rates.
The current fund line-ups were reviewed with information provided on fund expense ratios.
August 13, 2013 Meeting
The Minutes of the July 29, 2013 meeting were reviewed and approved as edited.
The Board reviewed and approved.the revised Operating Procedures and Investment Policy Statement.
Annual Report - City of Roanoke Defined Contribution Board
Page 2
The Internal Administrative Procedures for the 401(h) program were discussed and approved as to form.
Ms. Ball, Vice President and Financial Advisor with CAPTRUST, our Defined Contribution Consultant,
provided an overview of CAPTRUST's approach to fund selection and review.
Ms. Ball updated the Board on the final negotiated fund expense ratio's with ICMA-RC, our third party
administrator.
The Board approved the 457 and 401(h) line-ups
November 19, 2013
The Minutes from the August 13, 2013 meeting were reviewed and approved.
Ms. Ball provided an overview of the market and information about CAPTRUST's focus for the remainder
of 2014.
An overview and scoring matrix of each of the funds the Board approved for the 457(b) and 401(h)
plans were reviewed.
Ms. Trent reminded the Board the hybrid plan, to be introduced in 2014, will use an investment line-up
similar to the 457(b) Plan as previously approved by the Board.
March 4, 2014
The Minutes from the November 19, 2013 meeting were reviewed and approved.
Ms. Ball provided an overview of the market and information about CAPTRUST's focus for the remainder
of 2014. Employee participation and fund utilization was included in her report, as provided by ICMA-
RC, as follows: 1 ,642 participants in the 457(b) Plan of which 1 ,097 are active, tThe 401(h) has 1 ,511
participants, of which 1 ,477 are active. Total assets in the 457(b) Plan as of December 31 , 2013, were
$58.9M and total assets in the 401(h) Plan as of the same date were $41 8,000.
May 13, 2014
The Minutes of the March 4, 2014 meeting were reviewed and approved.
Ms. Ball provided an overview of the market and information about CAPTRUST's focus for the remainder
of 2014. Total assets in the 457(b) Plan as of March 31, 2014, were $59.2M. Total assets for the
401(h) fund were at $641,000 as of March 31 , 2014.
Mr. Sharer and Mr. Weight, representatives from ICMA-RC, employee participation and fund utilization in
the 457(b) Plan and the 401(h) Plan. Ms. Weight noted that in 2013, ICMA-RC conducted 31 days of
employee meetings which consisted of 19 group meetings, 179 employees who had one-on-one
meetings, and 58 employees who enrolled in the Plan for the first time. As of March 31 , 2014, 59.94%
of employees actively participated in the Plan.
The Board discussed arranging targeted educational sessions to encourage enrollment in the 457(b)
Plan.
The minutes of each meeting of the Defined Contribution Board have been filed with the Director
of Finance upon approval. All Board minutes and related reports are available upon request.
� s, AUDIT COMMITTEE ANNUAL REPORT
_;` For Fiscal Year Ending June 30, 2014
ROANOKE
September 3, 2014
The Audit Committee is one of three permanent committees of the City Council. It serves in an
advisory role to the Council and appointed officers on matters related to the City's financial
records and activities affecting the financial records. Meetings are typically held quarterly and at
the request of any member. The following meetings were held for the fiscal year ending June
30, 2014:
• September 4, 2013
• December 4, 2013
• December 16, 2013
• June 4, 2014
The March 5, 2014 meeting was determined to be unnecessary based on the limited number of discussion items
needing to come before the Committee at that time.
Er- --- -_-- — d--- -
Committee Member Meetings Attended
Court Rosen Chair 3 F
Sherman Lea, Vice Chair 2
Ray Ferris, Member 4
Mayor Bowers, Ex-Officio I 4
The Committee Chair met monthly with the Municipal Auditor to review the status of current
audit work, department development work, and investigations. The Audit Committee reviewed
the following work:
• City Council Expenditures • Transportation Follow Up
• Sheriff Internal Controls & Canteen • Roanoke River Flood Reduction Follow Up
• Purchasing Cards • Clerk of the Circuit Court
• Parking Garage Follow Up • Police Cash
• Surplus Sales [Fleet] • Delinquent Collections Turnover
• Commonwealth Collections • CAFR Opinions & Management Letters
• CAFR Audit Plans • Fixed Asset Inventory Follow Up
• Quarterly Hotline Updates • Quarterly Audit Plan Updates
The minutes of the Audit Committee meetings have been filed with the City Clerk's Office and
approved by the City Council via the consent agenda. All Committee minutes and related audit
reports are available on the City's website and through the Municipal Auditor's Office.
MINUTES
Audit Committee of Roanoke City Council
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: September 3, 2014
Time: 4:01 p.m. to 4:45 p.m.
Attendees: Ray Ferris, Audit Committee Chair
Court Rosen, Audit Committee Member
Anita Price, Audit Committee Member
Drew Harmon, Municipal Auditor
Dawn Hope Mullins, Assistant Municipal Auditor
Wayne Parker, Senior Auditor
Dan Callaghan, City Attorney
Chris Morrill, City Manager
Barbara Dameron, Director of Finance
Sherman Stovall, Assistant City Manager—Operations
1. Call to Order:
Mr. Ferris called the meeting to order at 4:01 p.m. and welcomed everyone to the meeting.
2. City Council Expenditures:
Mr. Harmon confirmed that Council Members complied with the City Council's Travel and Expense
policy and that expenditures were appropriately classified and in accordance with the adopted budget.
He briefed the Committee on the larger purchases in the Expendable Equipment, Dues and
Memberships, and Special Events categories [Exhibit 2]. The Committee discussed the basis of
various expenditures, noting no specific concerns. The largest single expenditure was the City's
membership in the National League of Cities which cost$7,816.
The Committee considered the current provisions in the Travel and Expense policy and had no
changes to recommend. Members felt the policy was well designed and effective.
The report was received and filed without objection.
3. Sheriff Internal Controls/Canteen
Mr. Harmon discussed the circumstances that lead to having two separate reports for the Sheriffs
Office. The audit specifications from the Auditor of Public Accounts changed in 2007, requiring a
separate report on the effectiveness of internal controls in the Sheriff's Office. The City contracted for
an examination of internal controls while continuing to perform the required steps related to the
Canteen and Auxiliary funds internally. Mr. Harmon anticipates consolidating the internal controls
procedures with the canteen and auxiliary funds procedures when the next contract for the annual
COMPREHENSIVE ANNUAL FINANCIAL REPORT audit is signed in 2015.
Mr. Harmon pointed out that there were no audit findings in either Brown Edward's report or Municipal
Auditing's report and that the Sheriff had implemented Brown Edward's suggestions from the prior year.
September 3, 2014 Page 2 of 3
The report was received and filed without objection.
4. Annual Report:
The Committee had no questions about the annual report. Mr. Harmon briefed the Committee on the
activity in the Municipal Auditing department.
- Training and development 5%
- Investigations 8%
- Consultations 11%
- Leave Time 14% [FMLA]
- Administrative 15%
- Audits 47%
Staff Turnover:
- Information Systems Auditor position vacant since the end of February
- Auditor position vacant since mid-May
School Audit Services:
- 1,849 direct audit hours provided
- 16% of total department hours
- Functions looked at included procurement, landscaping, facility work orders, and textbooks
Mr. Rosen asked about financial support from the School Division for audit services. Mr. Harmon
responded that the audits are required by ordinance and that the Division pays 125% of the midpoint
salary for a Senior Auditor, approximately $66,000 in fiscal year 2014.
Mr. Ferris asked Mr. Harmon to share some comments about the Division's Destiny system that is used
to track fixed assets, library books and textbooks. The system was adopted in 2008 and utilizes
barcodes affixed to each asset or book as a means of tracking. The system has been well received by
Division staff and made the task of managing inventories much easier.
Ms. Price asked if the Destiny system would be used to manage the computers being considered for
eighth graders. Mr. Harmon responded that the computers would likely be barcoded and tracked using
the Destiny system.
Mr. Harmon briefed the Committee on plans for the current fiscal year, including updating the strategic
plan for Auditing, converting to international auditing standards, and completing the initial risk
assessments for the City, School Division, and Valley Metro. The audit emphasis for the foreseeable
future will be focused on the tax and treasury functions.
The Auditing department is currently working with the Director of Finance, the City Treasurer, and
Commissioner of Revenue to review tax and treasury roles and responsibilities. The tax and treasury
functions are complex and expansive and will need to be looked at in phases. Everyone involved is
anxious to work through the phases as promptly as possible.
Mr. Ferris asked about the timeline for completing the project. Ms. Dameron noted that the group still
needs to set goals and milestones. She expressed her hope that written policies and procedures would
be one of the outcomes of the project. Mr. Harmon noted that a memorandum of understanding would
September 3, 2014 Page 3 of 3
be developed so that roles, responsibilities, and expectations would be documented and clearly
communicated.
Mr. Rosen asked if anyone from the City Manager's office is involved in the project. While not directly
involved at this point, Mr. Morrill commented that LEAN six sigma processes could be helpful as issues
are identified. Mr. Harmon noted that the Department of Technology and Department of Management
and Budget will be consulted during the project. Mr. Rosen commented that it might be helpful to have
the City Manager's office involved in the project, as his availability allows.
The report was received and filed without objection.
5. Hotline Update
Mr. Harmon noted there were only two reports during the last quarter; both related to the same issues.
He discussed the requirement that managers ensure hourly employees do not work in excess of 40
hours without being paid overtime. In order to ensure compliance with the requirement, management
must have a process in place to track the hours worked by each hourly employee.
Mr. Rosen commented that it was good to see the number of reports had dropped from 19 in calendar
year 2013 to six (6) reports so far in 2014. He recalled that the Committee had anticipated the number
of reports would decrease over time as issues were addressed.
The update was received and filed without objection.
6. Other Business
Mr. Harmon briefed the Committee on changes to specification 3.7 issued by the Auditor of Public
Accounts at the end of June. The changes require an independent accountant's report opining on
management's assertion that the census data submitted to the Virginia Retirement System is complete
and reasonably free from material misstatements. The Committee reviewed the sample report from the
Auditor of Public Accounts.
Mr. Harmon noted that KPMG has not yet quoted the fees for the work and is working with the APA on
an acceptable program to satisfy the requirements. The opinion is due to the Auditor of Public
Accounts by October 1.
Mr. Harmon briefed the Committee on plans to request proposals for auditing the City's Comprehensive
Annual Financial Report for 2015, The request for proposals is expected to be issued in December,
proposals reviewed in January and a contract signed no later than April 1.
Finally, Mr. Harmon reminded members of the Committee that the next meeting will be December 3'" at
4:00 pm. A second Audit Committee meeting will be scheduled for December 15th at 1:00 pm to
discuss the results of KPMG's audit of the June 30, 2014 Comprehensive Annual Financial Report.
7. Adjournment:
Mr. Ferris adjourned the meeting at 4:45 p.m.
/e p' CITY OF ROANOKE
art: OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
�Pa �5�. Telephone: (549)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS, E-mail: clerk(mroanokeva'I'0° JONATHAN E.CRAFT,CM('
MMC Deputy City Clerk
r.•..�'^_,. ('E('ELIA T.WED6,CMC
Assistant Deputy City Clerk
October 10, 2014
Robert A. Clement, Jr.
Neighborhood Services Coordinator
Roanoke, Virginia
Dear Mr. Clement:
This is to advise you that Charles Meidlinger has qualified as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of Asia Smith ending June 30, 2015.
Sincerely,
INS tephanie M. Moon eyno d MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Charles J. Meidlinger, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of
Asia Smith ending June 30, 2015, according to the best of my ability. So help me God.
C iti. . I`f.4746:57€Charles J eidlinger
The foregoing oath of office was taken, sworn to, and subscribed before me by
Charles J. Meidlinger thi404 day o !he////.' 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
:, L_ _ ,/ /Al I If el, 1," J. , Clerk
/ / i /
e !, CITY OF ROANOKE
-+'1 w� OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
� s,.r eleplione: (540)853-2541
Ens: (540)853-1145
S'1'EPIIANIE M.MOON REYNOLDS, Email: clerk(/'roanokeva.gov JONATt1AN E.CRAFT,CMC
MMC Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
October 10, 2014
Barbara A. Dameron, Secretary
City of Roanoke Pension Plan, Board of Trustees
Roanoke, Virginia
Dear Ms. Dameron:
This is to advise you that Glen Combs has qualified as a Citizen at large representative of
the City of Roanoke Pension Plan, Board of Trustees for a term ending June 30, 2018.
Sincerely,
Stephanie M Moont nol�r
Y
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Glen Combs, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Citizen at Large Representative of the Board of Trustees, City of Roanoke
Pension Plan for a term of office ending June 30, 2018, according to the best of my
ability. So help me God.
Glen Combs
The foregoing oath of office was taken, sworn to, and subscribed before me by
Glen Combs this ) flday ocaOltill014.
Brenda S. Hamilton, Clerk of the Circuit Court
B i. �ll :�wl�� �_ � ..i. Clerk
tr � :r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
v4` " ', Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS, E-mail: rlerk(n?roanokeva.gov JONATHAN E.CRAFT,CMC
MMC Deputy City Clerk
CECELIA"r.WEBB,CMC
Assistant Deputy City Clerk
October 10, 2014
Glenda S. Goh, Executive Director
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Goh:
This is to advise you that R. Gail Burruss and Timothy A. Witten have qualified as
Commissioners of the Roanoke Redevelopment and Housing Authority for four-year terms
of office, each, ending August 31, 2018.
Sincerely,
kr4-1-Pselti Yr)
Stephanie M. Moon Re d
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, R. Gail Burruss, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Commissioner of the Roanoke Redevelopment and Housing Authority for a four-year term
of office ending August 31 , 2018, according to the best of my abili . So help me God.
W i
R. Gail Burruss
The foregoing oath of office was taken, sworn to, and subscribed before me by R. Gail
Burruss this/0day ot� ,/ 2014.
Brenda S. Hamilton, Clerk of the Circuit Court
B ) -G,Ll X /ino s_ .,/..L Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Timothy A. Witten, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Commissioner of the Roanoke Redevelopment and Housing Authority for a four-year term
of office ending August 31, 2018, according to the best of my ability. So help me God.
; rai•""1 '. /—■
Timothy A. Witten
The foregoing oath of office was taken, sworn to, and subscribed before me by Timothy A.
Witten this V:\ day of ` n2014.
Brenda S. Hamilton, Clerk of the Circuit Court
By ,: OW$ tot .lt_a , Clerk
CITY COUNCIL AGENDA REPORT
}
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Request to Schedule a Public Hearing to Consider Sale of City-
Owned Property Located at 250 Reserve Avenue, SW
Background:
Carillon Services, Inc. (Carillon) is interested in acquiring from the City the
former Navy Reserve Building located at 250 Reserve Avenue, S.W., Roanoke,
Virginia, consisting of 2.6570 acres, together with buildings and improvements
thereon, designated as Official Tax Map No. 1040201 . Prior to Carilion
acquiring the property, an Option Agreement between the City and Carillon is
proposed that would include the terms of the proposed sale. In exchange for
obtaining the right to purchase the 250 Reserve Avenue, S.W. property for
$610,000, Carilion would grant the City an option to purchase real property
owned by Carillon described as the Gill Memorial Building located at 709
Jefferson Street, S.W. and designated as Official Tax Map No. 1020510 (Gill
Memorial Property) for $860,000. In addition, the proposed Option Agreement
contains a provision that the City, if the City exercises its option to acquire the
Gill Memorial Property, will use the proceeds from the sale of the 250 Reserve
Avenue property for a portion of the purchase price and the City will pay the
balance of the purchase price for the Gill Memorial Property by either (i) paying
Carillon the sum of $250,000; or (ii) releasing its right to operate Crystal Spring
Park located at 2012 Jefferson Street, S.E., on property owned by the Western
Virginia Water Authority (WVWA) designated as Official Tax Map No. 4060502.
The proposed Option Agreement provides that the release of the City's right to
operate Crystal Spring Park at the WVWA property will be subject to a separate
process, including notice and public hearing, and will occur only if the City
exercises its option to acquire the Gill Memorial Property.
Carillon desires to acquire the 250 Reserve Avenue, S.W., property for the
purpose of expanding the delivery of health care services to the residents of the
City and to residents within the Roanoke Valley region. The City desires to
acquire the Gill Memorial Property for the purpose of rehabilitating the Gill
Memorial Property for the creation, establishment, and promotion of an
innovation and acceleration center to support the development of technology-
based businesses, including bio-medical technology start-up businesses, within
the City. The City intends to apply for a grant in the amount of $600,000 from
the Commonwealth of Virginia Industrial Revitalization Fund for funding of the
rehabilitation expenses. This competitive grant program requires a match from
the locality equal to the amount of the grant awarded. In addition, acquisition
costs incurred by the locality are applicable to the match requirement. The
application for a grant from the Commonwealth of Virginia Industrial
Revitalization Fund must be filed by October 31 , 2014. This grant program
requires the locality to either own the qualified property or have an agreement
or option to acquire the qualified property.
Under Section 15.2-1800, et seq. of the Code of Virginia (1950), as amended,
the City cannot sell City-owned property without prior public notice, public
hearing, and adoption of an ordinance by City Council. The proposed Option
Agreement must follow these procedures.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
proposal to enter into an Option Agreement between the City and Carilion
Services, Inc. involving the sale of City-owned property located at 250 Reserve
Avenue, S.W., Roanoke, Virginia, to be held on October 20, 2014, at 7:00 PM, or
such other date and time as soon thereafter as deemed appropriate by the City
Manager.
at—
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director of Economic Development
STATEMENT OF DR. DAVID B. TRINKLE, VICE MAYOR OF THE CITY OF ROANOKE
COMPLIANCE WITH SECTION 2.2-3112 C, CODE OF VIRGINIA (1950), AS AMENDED
I, David B. Trinkle, Vice Mayor and member of the Council of the City of Roanoke,
make this statement pursuant to Section 2.2-3112 C of the Code of Virginia, regarding my
participation in the matter identified as item C-1 in the City Council Agenda for the regular
session of City Council set for 2:00 p.m. on Thursday, October 9, 2014, in Council Chamber,
Room 450, Noel C. Taylor Municipal Building, Roanoke, Virginia. This matter involves
consideration of the sale of City-owned property situated at 250 Reserve Avenue, S.W.,
Roanoke, Virginia, and depicted s Official Tax Map No. 1040201 ("250 Reserve Avenue
Property").
On September 15, 2014, I announced that I was disqualified from participating in this
matter because the party interested in acquiring 250 Reserve Avenue Property is Carilion
Services, Inc. I have an employment relationship with an affiliate of Carilion Services, Inc. I
disqualified myself pursuant to Section 2.2-3112 A.1 of State Code.
I announce today that I will participate in this matter based on the requirement that action
to approve the proposed transaction between the City and Carilion Services, Inc. requires a '
majority vote of City Council, six (6) votes and, at the time this matter is scheduled for
consideration by City Council on October 20, 2014, six (6) members of City Council will be
present. I am authorized to participate in this matter pursuant to Section 2.2-3112 C of State
Code which provides that I may participate if(1) my sole interest is an employment relationship
with Carilion Services, Inc. or an affiliate, and (2) my vote is essential to a constitutional
majority required under the Virginia State Constitution.
Dated this 9th day of October, 2014.
A
/
/avis B. nnkle
C:\Users\CKSM1\AppData\Local\Temp\notesC7A056\STATEMENT OF DR. TRINKLE.doc 10/9/14
- ' CITY OF ROANOKE
er
•
• OFFICE OF THE CITY CLERK
215 Church Avenue,S. W.,Suite 456
Vrkial *it
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
S TEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk
Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
October 10, 2014
The Honorable Donald M. Caldwell
Commonwealth Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am enclosing copy of Resolution No. 40066-100914 authorizing the application and
acceptance of funding for the regional drug prosecutor's office from the Compensation
Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and
filing of appropriate documents to obtain such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Thursday, October 9, 2014.
Sincerely,
� ,4-1 61 n ,
Stephanie M. Moon Reyno ds, MMC
City Clerk
Enclosure
cc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia Merchant, Director, Management and Budget
f ) ( ..
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of October, 2014.
No. 40066-100914.
A RESOLUTION authorizing the application and acceptance of funding for the regional drug
prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing
the acceptance, execution, and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby ratifies retroactively the City's application to the
Compensation Board of the Commonwealth of Virginia,for the funding pursuant to Section 2-124
of the Code of the City of Roanoke (1979) as amended, and does hereby accept the funding for the
regional drug prosecutor's office in the amount of$106,701 from the Compensation Board of the
Commonwealth of Virginia, with a local match of$41,359, making a total award of $148,060,
effective July 1, 2014, through June 30, 2015, as more particularly described in the City Council
Agenda Report dated October 9, 2014.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as maybe
required in connection with the application and acceptance of the foregoing funding.
ATTEST:
4a; typta..i
City Clerk
R-drug prosecutor funding.I 0-9-14
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of October, 2014.
No. 40067-100914.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of
the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries 35-150-4510-1002 $ 96,058
City Retirement 35-150-4510-1105 21,354
FICA 35-150-4510-1120 7,348
Medical Insurance 35-150-4510-1125 11,412
Dental Insurance 35-150-4510-1126 672
Life Insurance 35-150-4510-1130 1,143
Disability Insurance 35-150-4510-1131 323
Telephone 35-150-4510-2020 750
Other Rental 35-150-4510-3075 9,000
Revenues
Regional Drug Prosecutor FY15-Comp Board 35-150-4510-4510 106,701
Regional Drug Prosecutor FY15-Local Match 35-150-4510-4511 41,359
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City .121)11.11c. fr1449
644
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Acceptance of Funding for Drug Prosecutor
Background:
Federal funding was made available to the Commonwealth of Virginia to be
used for the development of several Multi Jurisdictional Special Drug
Prosecutors statewide. The positions were developed to coordinate
prosecutorial efforts among independent jurisdictions, reduce fractional and
duplicate prosecutions, enhance the recovery of criminal assets, and utilize
federal, state and local resources to assure maximum prosecutorial
effectiveness and to provide specialized prosecutorial resources to the regional
drug enforcement effort. The Commonwealth's Attorneys of Craig County,
Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied
on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the
State agency responsible for the administration of the grant money, to fund a
Multi Jurisdictional Special Drug Prosecutor. City Council accepted the Multi-
Jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time
Special Drug Prosecutor was hired in July, 1988. Annual re-application for this
funding is required.
Considerations:
On April 1 5, 1994, funding for the Drug Prosecutor's Office was transferred
from the Commonwealth's Attorneys' Services Council to the Compensation
Board. The Compensation Board approved funding for the Drug Prosecutor in
the amount of $106,701 effective July 1 , 2014, and funding will continue
through June 30, 201 5. A local match is required. The local match is $41 ,359
for a total funding of $148,060. Funding for the local share is available in the
General Fund - Transfer to Grant Fund (account number 01 -250-9310-9535).
Recommended Action:
Authorize the application for the Grant and accept funding from the
Compensation Board in the amount of $106,701 with the City providing local
match funding in the amount of $41 ,359. Authorize the City Manager to
execute the requisite documents to obtain the funding from the Compensation
Board. All such documents shall be reviewed and approved as to form by the
City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for
$106,701 in state grant funds and $41 ,359 in local match, to transfer local
match funding from the General Fund Transfer to Grant Fund account (01 -250-
9310-9535), and to appropriate funding totaling $148,060 per attachment 1
into accounts to be established by the Director of Finance.
itt
Donald S. Caldwell
Commonwealth's Attorney
Distribution: Council Appointed Officers
2
B .
CITY COUNCIL AGENDA REPORT
nww k
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Acceptance of Funding for Drug Prosecutor
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney, to accept funding from the Compensation Board in the amount of
$106,701 with the City providing local match funding in the amount of
$41 ,359. I further recommend adopting the accompanying budget ordinance
to establish revenue estimates for $106,701 in state grant funds and $41 ,359
in local match, to transfer local match from the General Fund Transfer to Grant
Fund account (01 -250-9310-9535), and to appropriate funding totaling
$148,060 in accounts to be established by the Director of Finance.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of October, 2014.
No. 40068-100914.
A RESOLUTION authorizing acceptance of the FY2015 Fire Programs Funds Grant made to
the City of Roanoke by the Virginia Department of Fire Programs,and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Fire Programs the FY2015 Fire Programs Funds Grant in the amount of
$291,416, with no local match, such Grant being more particularly described in the City Council
Agenda Report dated October 9, 2014.
2. The City Manager is hereby authorized to execute and file,on behalf of the City,any
documents setting forth the conditions of the Grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by the Department of Fire Programs in connection with the acceptance of the foregoing
Grant.
ATTEST:
etyma)
City Clerk.
Fire Program Grant-FY2015.10-9-14
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of October, 2014.
No. 40069-100914.
AN ORDINANCE appropriating funding from the Commonwealth of Virginia
Department of Fire Programs, amending and reordaining certain sections of the 2014-
2015 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment <$5,000 35-520-3345-2035 $ 61,116
Training and Development 35-520-3345-2044 60,300
Wearing Apparel 35-520-3345-2064 100,000
Recruiting 35-520-3345-2065 10,000
Regional Fire Training Academy 35-520-3345-9073 60,000
Revenues
Fire Program FY15 35-520-3345-3345 291,416
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: •Yy n OtTet
City Cleric,) J ll
}
_Ayr' CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 9, 2014
Subject: Department of Fire Programs Grant - FY15
Background:
The Fire Programs Fund was established by the General Assembly during the
mid-1980s. Program funds are used to supplement the Fire-EMS budget in the
General Fund. Program guidelines require that funds received are non-
supplanting and may not be used to replace existing local funding.
Roanoke Fire-EMS has been awarded FY15 funding in the amount of $291 ,416.
The Roanoke Fire-EMS Department will be using these funds for the following
items:
Expendable Equipment < $5,000 $ 61 ,116
Training and Development 60,300
Wearing Apparel 100,000
Recruiting 10,000
Regional Fire Training Academy 60,000
Total: $291 ,416
Considerations:
City Council approval is required to accept the funds.
Recommended Action:
Authorize the City Manager to accept the grant and file any documents,
approved as to form by the City Attorney, setting forth the conditions of the
FY201 5 Fire Programs Funds Grant, and to furnish such additional information
as may be required.
Adopt the accompanying budget ordinance to establish a revenue estimate for
Fire Program FY15 and to appropriate funding in the amount of $291 ,416 into
accounts to be established by the Director of Finance in the Grant Fund.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
X08 IHI NVH
3>IONb'Oii
Recommendation ( cont 'd )
• Continue to review conviction histories with EEOC
guidelines :
— What is the nature of the offense?
— How recent was the conviction?
— How does the crime relate to the position applied for?
— What is the level of risk to citizens and co-workers if the
applicant is hired?
• if the conviction history comes into question, Human
Resources and the hiring manager will engage
formally with the candidate.
Recommendation ( cont 'd )
• Identify City positions for which a criminal
conviction, depending upon the crime, would
preclude employment, such as :
— Certain positions with financial responsibilities
— Public Safety positions and E911
— Certain positions which interact with minors
and/or senior citizens, typically in
• Social Services
• Libraries
• Parks & Recreation
Implementation
• Remove the conviction history question from the
application ( paper and on-line) .
• Revise current Administrative Procedures.
• Inform and train staff.
• Target implementation — January 2015 .
Arr.. Planning Building & Development
..411011, Code Enforcement
ROANOKE Division
City Council Briefing
October 9, 2014
Overview
• Current status
• Process
• Forum
• Process improvements
• Activity and analysis
2
Current status
• Staff
— 12 inspectors
— 2 team leader inspectors
— 5 administrative staff
— Coordinator
• Consolidated operations (2001 )
3
Code Enforcement Process
Discovery
Inspection &
Documentation
Notice
Re-inspection Court
Contractor Billing Payment or
Lien
4
Code Enforcement Forum
• Purpose
• Participants
— Property owners
— Civic leaders
• Findings & Outcomes
— Brochures
— Posting Zoning Notice
5
Process Improvements
• Weed & Trash Liens process
• Property Maintenance process
• Zone realignment
6
Code Enforcement Activity FY14
• Rental Certificates
• Property Maintenance
• Weed & Trash
• Inoperable Motor Vehicles
• Zoning
• Graffiti
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-Violations �- Types
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Violations u S e rs
July 1 2013 -� . C i &
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�v . ` Cluster/Outlier Analysis highlights
_7-''-'--(iii c • �' statistically significant locations
6I `�- that have either a clustering of high
violations or a location of high
violations in a low violation area.
/ 11 / Spatial Statistic Analysis
14.0h Yldriions L Outber,
_ ` Outliers
f~ • Clusters
. jr/ Code Ent Zones
1 0s 0 +M� A Outliers-high violation count with low violations around it
MAP CREATED 8Y:00TIGIS. AUG.2014 Clusters-high violation count with high violations around it
Conclusion
• Concentration in older neighborhoods
• Rental Inspection District
• Large number of vacant lots
• Safer maintained housing
• Cleaner neighborhood environment
• Affect on property values and economic
viability
23
Tools
• Contractors abate weeds , trash , graffiti
and tow inoperable motor vehicles
• Court action necessary for zoning and
property maintenance
• Referrals
24
Issues
• Reduction in court dates has reduced our
effectiveness
• Front yard parking
• Repeat violations
• Tax sale
• Vacant Building Registration
• Ticketing zoning violations
25
CITY CLERK'14 OCT '-f3 Ptft@i'le
Questions!
Comments
26
t a CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk?roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
October 10, 2014
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 40070-100914 amending and reordaining
Chapter 2, Administration, Section 2-124, Application tor wants by city manager;
authority of city manager to execute documents, Article V, City Manager, Code of the
City of Roanoke ( 1979), as amended.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Thursday, October 9, 2014; and is in full force and effect upon
its passage.
Sincerely,
�rh .
Stephanie M. Moon R olds, ML� C
City Clerk
Enclosure
pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of October, 2014.
No. 40070-100914.
AN ORDINANCE amending and reordaining Chapter 2, Administration, Section
2-124, Application for grants by city manager; authority of city manager to execute
documents, Article V, City Manager, Code of the City of Roanoke (1979), as amended;
providing for an effective date; and dispensing with the second reading of this Ordinance
by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 2-124, Application for grants by city manager; authority of city
manager to execute documents, Article V, City Manager, Chapter 2, Administration, of
the Code of the City of Roanoke, Virginia (1979), is amended and reordained to read and
provide as follows:
Chapter 2, Administration
Article V, City Manager
* * *
Sec. 2-124. Application for grants by city manager; authority of city manager to execute
documents.
(a) The city manager, for and on behalf of the city, is hereby
authorized, . . - - • . . : .- .
to make application to the federal government, or any
agency of the federal government, or to the state
government, or any agency of the state government, for a
grant of funds for any public purpose. , provided that the
the federal government, or---any—ageney---of the federal
(b) The city manager, for and on behalf of the city, is hereby
authorized to execute any and all documents, and
amendments thereto, acceptingrelating-{o any grant funds,
or subgrants of funds to subrecipients,- provided that (i) the
amount of such grant or subgrant is less than or equal to
$100,000; and (ii) such grant or subgrant does not involve
the obligation of city fiends. All grants from the federal
government, or an agency of the federal government, or the
state government, or any agency of the state government, to
the city which (i) are in excess of$100,000 or (ii) would
involve the obligation of city fiords, shall be accepted by
city council... . - -- . . •
than twenty five - . . . .. . • , ,e e e... .
2. This Ordinance shall become effective on the passage of this Ordinance.
3. Pursuant to Section 12, Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
2
• CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
Timothy R. Spencer
464 Nil Mill DING
115 CIII'R( H AVENUE, S\X' Steven J. Talevi
ROANOKE, VIRGINIA 24011-1595 David L. Collins
Heather P. Ferguson
Daniel J. Callaghan TFI FI'HONE 540-553-2431 Laura NI. Carini
City Attorney FAX 540-553-1121 Assistant City Attorneys
EMAIL: cin'arny(' roanokevi.iCV
October 9, 2014
Honorable David A. Bowers, Mayor and
Members of City Council
Re: Ordinance Amending and Reordaining Chapter 2, Administration, Section 2-124, regarding the
Application for grants by the City Manager and his authority to execute the same
Dear Mayor Bowers and Members of Council:
City Code Section 2-124 governs the City Manager's ability to apply for grants on behalf of the City of
Roanoke and the process by which such grants must he approved by City Council. As currently drafted.
Roanoke City Code Section 2-124 requires the City Manager to obtain approval of City Council prior to
applying for federal and state grants that require a local match. In practice, the City has allowed the City
Manager make application for federal and state grants, then have City Council ratify such application when
acceptance of the grant is approved. The requirement that the City Manager obtain the approval of City
Council to apply for such grants imposes some limitations on City administration, especially in circumstances
where grant applications must be submitted within a limited time period. More significantly, all grants that
require a local match must be accepted by Council.
The proposed amendments will remove the requirement that the City Manager seek and obtain approval from
City Council prior to applying for federal and state grants that include a local match requirement. The
proposed Code Amendments further seek to streamline the process regarding the acceptance of grant funds.
Under the proposed amendments, City Council approval to accept grants will be required for (i) any grant or
sub-grant in excess of S 100.000, or (ii) any grant that requires a local match from City funds as a condition of
such grant.
Consideration:
The proposed amendments to City Code Section 2-124 streamline the grant application and approval process
and provide City Council with the ultimate approval of any grants over 5100,000, as well as all grants that
require a monetary local match of City funds.
Recommended Action:
Approval of the City Code Amendments to City Code Section 2-124 as set forth in the attached proposed
Ordinance.
V ry truly yours,
Daniel J. allagha
City Attorney
DJCirry
c: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Timothy R. Spencer, Senior Assistant City Attorney
•
444
CITY OF ROANOKE
DEPARTMENT OF FINANCE
'r- 215 Church Avenue,SW, Suite 461
Roanoke,Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-6142
BARBARA A.DAMERON ANDREA F.TRENT
Director of Finance Assistant Director of Finance
October 9, 2014
Dear Mayor Bowers and Members of City Council:
Subject: FY14 Financial Report (Unaudited) - City of Roanoke
June FY14 Financial Report (Unaudited) - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for the
year ended June 30, 2014.
FY14 Performance Summary
Fiscal year 2014 was positive for the City of Roanoke in terms of local tax performance
and expenditure control. It was the fourth consecutive year of growth in local taxes,
albeit minimal, and despite underperformance in several key revenue sources.
Total FY14 revenues increased 2.0% or $5.0 million from last year as presented in the
accompanying financial statements.
The expenditures in FY14 increased 2.9% from the prior year. The City met its overall
expenditure budget for FY14 by carefully managing the budget to ensure obligations
were met. Expenditure variances are described in further detail in the expenditure
section of this report.
Revenues:
Commentary on the significant categories of revenues and/or significant revenue
variances is provided as follows:
General Property and Other Local Taxes increased 0.8% or $1 .5 million when compared
to FY13 actual but was under the FY14 revenue estimate by 0.2% primarily due to
reductions in Real Estate, Sales and Communications taxes. These reductions were
offset by a 6.2% or $1 .2 million increase in Personal Property taxes. The increase in
Personal Property tax was related to a large exoneration in FY13 that was not repeated in
FY14. Business License, Food and Beverage and Transient Occupancy taxes also
performed well compared to the prior year.
Intergovernmental revenues increased 5.2% or $3.3 million compared to FY13. Local
Aid to the Commonwealth was favorable due to the elimination of this payment in
FY14. Recent Commonwealth budget cuts have resulted in the reinstatement of the
local aid component and is estimated at $612,000 per year for the next two years.
Also contributing were increased reimbursements for Social Services and street
maintenance funding primarily a result of corresponding increases in expenditures.
Expenditures:
The fiscal year 2014 adopted General Fund expenditure budget totaled $260.0 million
and was increased to include funding of approximately $1 .6 million to cover contracts
and purchase orders made during fiscal year 2013 but not paid by the end of that year.
Compared to the prior year, expenditures increased 2.9% or $7.3 million. Most all
categories of expenditures increased from FY13 but all fell within final budgeted
amounts. Comments on select expenditure categories are as follows:
Community Development increased $1 .2 million or 18.8% from the prior year primarily
related to the Roanoke Valley Convention and Visitor's Bureau marketing initiative to
increase travel into the region. This initiative was partially funded by a 1 .0% increase
in the Transient Occupancy tax implemented in FY13.
Public Safety increased $2.2 million or 3.6% compared to FY13 due to a combination of
higher pension contributions and other payroll related costs. The pension contribution
increased City-wide but due to the numbers of public safety employees was more
prevalent in a year over year comparison.
Transfers to School Board, increased 1 .0% or $706,000 from FY13 to FY14. Funding
was $140,000 or 0.2% below the adopted budget, a result of the underperformance of
several local taxes. Although funding was impacted in relation to the revenue
estimate, this was a significant increase in funding compared to the prior year.
Civic Facilities Fund
The FY14 year-to-date operating loss for the Civic Center was $1 .6 million, a decline of
$165,000 or 11 .6% compared to the prior year. Operating revenues decreased by
$744,000, or 9.7% impacted by a reduction of facility rental income. In correlation to
the reduction in revenue, operating expenses decreased by $579,000 or 6.4%. Net
position decreased $1 16,000 in FY14, compared to an increase of $105,000 in FY13, a
year over year decline of $221 ,000.
Global Spectrum managed the Civic facilities during FY14 and completed the fiscal year
with a loss of $85,000 greater than the original FY14 budget.
Parking Fund
FY14 operating revenues increased $194,000 or 5.9% compared to FY13. Facility
revenues increased $200,000 or 7.0% with the revenue generated by the on-street
parking and special projects programs decreasing $6,000. Results for parking
facilities were mixed and were positively impacted by the completion of several
construction projects and increased residential and commercial parking.
Expenses were up $86,000 or 3.1% compared to FY13 primarily related to increased
special projects costs and a prior year reduction for equipment that was capitalized
which was not repeated in the current year.
2
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment return of 21 .27% for the fiscal year
ended June 30, 2014, which reflects gains in all categories of the investment portfolio.
For the fiscal year ended June 30, 2014, Plan Net Assets increased $50.9 million. This
was a result of $12.9 million in employer contributions and $70.2 million in net
investment income offset by $32.2 million in benefit payments and Plan administrative
expenses. Benefits Paid to Participants increased 3.7% due to a combination of the
1 .4% cost of living adjustment provided to eligible retirees effective July 1 , 2013 and
higher retirement allowances having been earned by more recent retirees.
Roanoke City Public Schools
This report includes the unaudited results of Roanoke City Public Schools (RCPS)
through June, FY14. The School Fund amounts as presented in this report correspond
with amounts reported to the School Board on August 12, 2014. For the year,
School Fund operating revenues increased 1 .1% or $1 .6 million compared to FY13 and
School Fund expenditures increased 3.2% or $4.8 million compared to FY13.
Closing
In closing, the economy has continued to expand at a moderate pace, and City local
tax performance was stable in FY14 though various funding sources for both the City
and Schools remain at pre-recessionary levels. The Commonwealth continues to
struggle with balancing the 2014-2016 Biennium budget which could potentially result
in a reduction of funding, increased provision of mandated services at the local level
and the reinstatement of local aid funding. Additional budget challenges exist at the
Federal level and could also have a negative impact despite reductions in
unemployment levels and conservative management of interest rates.
Please contact me with any questions you have on these financial statements.
Sincer ly,
cta Q .
Bar ara A. Dameron
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
3
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
P. Steve Barnett, Assistant Superintendent of Operations, Roanoke City Public
Schools
4
City of Roanoke,Virginia
Report of City Manager Transfers
Twelve Months Ended June 30,2014
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT13-00109 07/09/13 Electronic Poll Books, Printers, General Fund Contingency Electoral Board $ 18,172
Backup Voting Machine
Batteries, and Poll Book
Peripherals
CMT13-00111 07/10/13 Temporary Wages and FICA for General Fund Contingency Commissioner of the 17,224
Personal Property Tax Records Revenue
Scanning Project
CMT13-00123 08/06/13 Virginia Municipal League General Fund Contingency Traffic Engineering& 71,567
American Electric Power Rate Operations; Street
Steering Committee Assessment Maintenance
and Road Repair due to July
Flooding
CMT13-00127 08/09/13 Salt/Brine Spreader Transportation-Snow Fleet Management- 15,599
Transportation Vehicle Removal Nonoperating
CMT13-00128 08/12/13 Phase I of Security Capital Fund Contingency PWSC Security 65,000
Enhancements at Public Works Enhancements
Service Center(PWSC)
CMT13-00128 08/12/13 FY14 Citizen Survey General Fund Contingency Department of Mangament& 23,170
Budget
CMT13-00131 08/15/13 Harmony Computer System General Fund Contingency Social Services 14,100
License
CMT13-00138 08/26/13 Fire/EMS Records Management Capital Fund Contingency Fire Operations 19,700
System
CMT13-00140 08/27/13 Replace Trees in Downtown General Fund Contingency Parks 10,000
Roanoke
CMT13-00175 09/09/13 Transfer Remaining Unused Art District Plan Economic Development 10,000
Funds from Art District Plan
Project
CMT13-00190 10/04/13 Plotter/Scanner for Building General Fund Contingency Building Inspections; 33,412
Inspections and Engineering Engineering
CMT13-00192 10/08/13 Donations Received for Specific General Fund Contingency Police-Services 18,617
Programs
CMT13-00199 10/28/13 Bi-directional Antenna at William Capital Fund Contingency Network Infrastructure 22,000
Fleming High School Replacement Program
CMT13-00205 11/15/13 Ventrac Mower for Roanoke General Fund Contingency; Fleet Management- 26,089
River Bench Cut Maintenance Street Maintenance; Parks Nonoperating
CMT13-00206 11/15/13 Deer Culling General Fund Contingency Police-Animal Control 37,500
1
City of Roanoke,Virginia
Report of City Manager Transfers
Twelve Months Ended June 30,2014
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT13-00208 11/25/13 Salt and Snow Removal General Fund Contingency Transportation-Snow $ 45,664
Equipment Removal
CMT13-00232 12/30/13 Asbestos Removal at the Jail Jail Building Maintenance 10,000
CMT13-00233 12/31/13 Ten Defibrillators for Fire/EMS Capital Fund Contingency Fire-Operations 75,000
CMT14-00043 01/14/14 Salt(750 tons)for General Fund Contingency Transportation-Snow 54,615
Transportation Removal
CMT14-00045 01/22/14 Close Grant Project Account Neighborhood Community Neighborhood Community 12,721
Development Building Grant Development Building Grant
Project FY10 Project FY14
CMT14-00049 02/11/14 Memorial Bridge Greenway Capital Fund Contingency Roanoke River Greenway/ 62,500
Connector Tinker Creek Bridge#129-
CMT14-00050 02/18/14 Virginia Department of Capital Fund Contingency 13th Street Widening 51,100
Transportation Administrative
Expenses for the 13th Street and
Hollins Road Project
CMT14-00056 03/07/14 Emergency Operation Center Capital Fund Contingency Building Maintenance 14,925
Tables and Chairs
CMT14-00064 03/18/14 E911 Merger Study Consulting Capital Fund Contingency Consulting for E911 Merger 23,788
Fees Study
CMT14-00067 03/21/14 Shenandoah Avenue Storm Pheasant Ridge Road Capital Street Paving FY14 13,661
Drain Project Construction
CMT14-00072 03/28/14 Elmwood Park Project Capital Fund Contingency Elmwood Park Improvements 64,314
CMT14-00074 04/01/14 Chairs for Elmwood Park Capital Fund Contingency Parks 69,546
CMT14-00077 04/08/14 Fire/EMS Defibrillators Capital Fund Contingency Fire-Operations 25,000
CMT14-00131 07/28/14 Xerox Lease Expense-Principal Jail Principal Retirement; Interest 14,404
and Interest Expense
CMT14-00141 07/29/14 Xerox Lease Expense-Principal Social Services Principal Retirement; Interest 19,503
and Interest Expense
CMT14-00143 07/29/14 Xerox Lease Expense-Principal Police-Services Principal Retirement;Interest 17,926
and Interest Expense
CMT14-00150 08/01/14 Xerox Lease Expense-Principal Director of Public Works; Principal Retirement; Interest 10,316
and Interest Street Maintenance; Solid Expense
Waste Management;
Engineering
CMT14-00173 09/19/14 Year End Budget Transfers Juvenile&Domestic Commissioner of the 284,000
Relations Court Services; Revenue; Sheriff;Jail;City
General Fund Contingency Attorney;Electoral Board
2
City of Roanoke,Virginia
Report of City Manager Transfers
Twelve Months Ended June 30,2014
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT14-00174 09/19/14 Year End Budget Transfers Building Maintenance; City Manager;Memberships $450,442
General Fund Contingency; &Affiliations;Director of
Office of Communciations General
CMT14-00175 09/19/14 Year End Budget Transfers Director of Finance;On Street General Fund Contingency; 159,407
Parking;Real Estate Fire-Operations:Emergency
CMT14-00176 09/19/14 Year End Budget Transfers Parks&Recreation-Admin; General Fund Contingency; 134,000
Recreation Operations; Parks;Park Programming
Outdoor Education;
Sponsorships and
Development;Athletics
CMT14-00177 09/19/14 Year End Budget Transfers Youth Haven I;Health General Fund Contingency 740,166
Department;Social Services;
Comprehensive Services Act
CMT14-00178 09/19/14 Year End Budget Transfers General Fund Contingency; Police-Patrol;Police- 69,623
Police-Administration;Police Animal Control;Virginia
-Investigation;Police- Cooperative Extension
Services;Police-Training;
Libraries
CMT14-00180 09/19/14 Year End Budget Transfers General Fund Contingency; Economic Development; 443,700
Traffic Engineering; Enviromental Management;
Engineering;Building Transportation Street Paving;
Inspections;Neighborhood Transportation Snow
Support;Neighborhood Removal;Transportation
Serivces Street Lighting;Solid Waste
Managment;Planning,
Building&Development
CMT14-00183 09/26/14 Year End Budget Transfers General Fund Contingency Municipal Auditing 92,173
CMT14-00184 09/29/14 Year End Budget Transfers General Fund Contingency Comprehensive Services Act; 930,471
Narrows Lane Property
Acquisition;PWSC Oficce
Renovations;FY15 Vehicular
Purchases;Local Match for
Grants
CMT14-00186 10/01/14 Year End Budget Transfers FY15 Vehicular Purchases; General Fund Contingency; 405,471
Local Match for Grants PWSC Office Renovations
Notes:
Under City Code section 2-121,the City Manager has authority to make transfers up to$75,000 between departments from
July through March and in any amount from April to June.The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are$10,000 or greater.
3
City of Roanoke,Virginia
Report of City Manager Contingency
Twelve Months Ended June 30,2014
(Unaudited)
Transfer
Number Date Explanation To Amount
Balance of Contingency at July 1, 2013 $ 1,291,511
Contingency Transfers:
CMT13-00123 08/06/13 Virginia Municipal League American Traffic Engineering&Operations; (71,567)
Electric Power Rate Steering Street Maintenance
Committee Assessment and Road
Repair Due to July Flooding
CMT13-00140 08/27/13 Replace Trees in Downtown Parks (10,000)
CMT13-00182 09/23/13 Virginia Municipal League 2014 Office of Communications (5,000)
Preparations
CMT13-00208 11/25/13 Salt and Snow Removal Equipment Transportation-Snow Removal (45,664)
CMT14-00043 01/14/14 Salt(750 tons) Transportation-Snow Removal (54,615)
CMT14-00048 02/04/14 United Way Campaign; Fire/EMS City Manager; Fire-Support (18,138)
Equity&Diversity Conference
CMT14-00085 04/29/14 Delta Sky Magazine Advertisement Office of Communications (13,000)
CMT14-00100 06/11/14 Trip to US Conference of Mayors Mayor Bowers (920)
N/A 09/04/14 Adjustments to Spread Salary Lapse General Fund Contingency(from 178,509
Reclassification Contingency)
N/A 09/18/14 Adjustments to Spread Salary Lapse General Fund Contingency (from 58,117
Jail)
N/A 09/18/14 Year End Transfer to Internal Information Technology; Fleet (199,346)
Service Funds Management; Risk Management-
Administration
CMT14-00173 09/19/14 Year End Budget Transfers Commissioner of the Revenue; (239,000)
Sheriff;Jail; Electoral Board
CMT14-00174 09/19/14 Year End Budget Transfers General Fund Contingency (from 157,842
Motor Fuel&Miscellaneous Claims
Contingency)
CMT14-00175 09/19/14 Year End Budget Transfers General Fund Contingency(from 27,407
Real Estat Valuation&E911
CMT14-00176 09/19/14 Year End Budget Transfers General Fund Contingency(from 100,650
Parks&Recreation-Admin;
Recreation Operations;Outdoor
Education;Athletics)
CMT14-00177 09/19/14 Year End Budget Transfers General Fund Contingency(from 715,166
Youth Haven I; Health Department;
Social Services)
CMT14-00178 09/19/14 Year End Budget Transfers Police-Patrol; Police-Animal (30,095)
Control
4
City of Roanoke,Virginia
Report of City Manager Contingency
Twelve Months Ended June 30, 2014
(Unaudited)
Transfer
Number Date Explanation To Amount
Contingency Transfers continued:
CMT14-00180 09/19/14 Year End Budget Transfers Transportation-Snow Removal; $ (352,341)
Transportation-Street Lighting;
Solid Waste Management
CMT14-00182 09/26/14 Year End Budget Transfers Memberships and Affiliations (51,000)
CMT14-00183 09/26/14 Year End Budget Transfers Municipal Auditing (92,173)
CMT14-00184 09/30/14 Year End Budget Transfers Comprehensive Services Act; (930,471)
Narrows Lane Property Acquisition;
PW Oficce Renovations; FY15
Vehicular Purchases; Local Match
for Grants
CMT14-00186 10/01/14 Year End Budget Transfers General Fund Contingency(from 345,471
FY15 Vehicular Purchases)
Available Contingency at June 30,2014 $ 761,343
5
CITY OF ROANOKE,VIRGINIA
GENERAL FUND
FOR THE TWELVE MONTHS ENDED JUNE 30,2014(Period 13)
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue Actual Actual Percent of
Revenue Budget July 1- Jun 30 July 1- Jun 30 FY14 vs FY13 Budget
Revenue Source Budget Variance 2013-2014 2012-2013 Variance Received
General Property Taxes $ 105,388,000 $ 804,008 $ 106,192,008 $ 105,475,896 0.7% 100.8%
Other Local Taxes 74,518,000 (1,133,068) 73,384,932 72,597,560 1.1% 98.5%
Permits,Fees and Licenses 1,034,000 58,534 1,092,534 966,903 13.0% 105.7%
Fines and Forfeitures 1592,000 (382,425) 1,209,575 1,439,961 (16.0%) 76.0%
Revenue from Use of Money and Propert• 214,000 (2,732) 211,268 149,019 41.8% 98.7%
Intergovernmental 65,867,000 (368,625) 65,498,375 62,232,506 5.2% 99.4%
Charges for Services 8,688,000 (449,782) 8,238,218 8,130,336 1.3% 94.8%
Internal Services 2507,000 321,063 2,828,063 2,788,916 1.4% 112.8%
Transfers From Other Funds 266,128 - 266,126 81,916 224.9% 100.0%
Miscellaneous Revenue 550,000 63,059 613,059 596,966 2.7% 111.5%
Total $ 260,624,126 $ (1,089,968) $ 259,534,158 $ 254,459,979 2.0% 99.6%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure Uncommitted July 1- Jun 30 July 1- Jun 30 FY14 vs FY13 Budget
Expenditures Budget Balance 2013-2014 2012-2013 Variance Obligated
General Government $ 14,635,810 $ 69,052 $ 14,566,758 $ 13,287,981 9.6% 99.5%
Judicial Administration 8,294,340 44,303 8,250,037 8,109,070 1.7% 99.5%
Public Safety 64,302,738 122,756 64,179,982 61,948,322 3.6% 99.8%
Public Works 26,091,284 229,441 25,861,843 24,680,021 4,8% 99,1%
Health and Welfare 36,360,315 268,032 36,092,283 34,642,537 42% 99.3%
Parks,Recreation and Cultural 9,776,963 36,947 9,740,016 9,454,764 3.0% 99.6%
Community Development 7,365,739 7,439 7,358,300 6,191,360 18.8% 99.9%
Transfer to Debt Service Fund 13,357,721 (99,352) 13,457,073 14,008,939 (3.9%) 100.7%
Transfer to School Fund 74,506400 140,219 74,366,181 73,659,826 1.0% 99.8%
Nondepartmental 7,840,344 1,313,061 6,527,283 7,110,558 (8.2%) 83.3%
Total 262,531,654 $ 2,131,898 $ 260,399,766 $ 253,093,378 2.9% 99.2%
6
CITY OF ROANOKE,VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWELVE MONTHS ENDED JUNE 30, 2014
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Rentals $ 3,506,566 $ 4,072,250
Event Expenses 1,962,857 1,811,418
Advertising 124,606 146,984
Admissions Tax 445,002 497,469
Facility Surcharge/Ticket Rebate 429,353 531,970
Commissions 241,728 330,772
Ancillary 110,809 120,694
Miscellaneous 100,677 154,210
Total Operating Revenues 6,921,598 7,665,767
Operating Expenses
Personal Services 1,126,833 1,256,296
Operating Expenses 6,084,801 6,492,563
Management Fees 387,334 430,299
Depreciation 914,008 912,689
Total Operating Expenses 8,512,976 9,091,847
Operating Loss (1,591,378) (1,426,080)
Nonoperating Revenues/(Expenses)
Other (1,834) (19,999)
Investment Income 95,108 71,829
Interest Expense* (652,393) (505,811)
Net Nonoperating Expenses (559,119) (453,981)
Loss Before Transfers and Contributions (2,150,497) (1,880,061)
Transfers and Contributions
Transfer from General Fund 2,034,194 2,026,136
Transfer to Debt Service Fund - (40,825)
Net Transfers and Contributions 2,034,194 1,985,311
Change in Net Position $ (116,303) $ 105,250
Interest Expense for FY 2014 includes a one-time adjustment of$120,000 for the implementation
of GASB statement 65.
7
CITY OF ROANOKE,VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWELVE MONTHS ENDED JUNE 30, 2014
(UNAUDITED)
FY 2014 FY 2013
Operating Revenues
Market Garage $ 463,925 $ 467,385
Elmwood Park Garage 566,506 534,551
Center in the Square Garage 363,454 314,280
Church Avenue Garage 556,460 585,309
Tower Garage 399,644 370,387
Gainsboro Garage 119,731 130,199
Campbell Garage 124,418 93,109
Williamson Lot 90,094 86,995
Higher Ed Center Lot 54,835 54,553
Market Lot 31,027 24,986
Elmwood Lot 166,454 86,331
Warehouse Row Lot 35,705 39,855
West Church/YMCA Lots 28,459 26,270
Off Street Parking Violations (All Locations) 29,262 15,328
On Street Parking Violations 352,800 457,597
Other Income 98,753 -
Total Operating Revenues 3,481,527 3,287,135
Operating Expenses
Operating Expenses 1,906,102 1,828,394
Depreciation 978,115 969,629
Total Operating Expenses 2,884,217 2,798,023
Operating Income 597,310 489,112
Nonoperatinq Revenues/(Expenses)
Investment Income 73,305 61,340
Miscellaneous - 17,455
Interest Expense* (913,162) (655,999)
Net Nonoperating Expenses (839,857) (577,204)
Income/(Loss) Before Transfers and Contributions (242,547) (88,092)
Transfers and Contributions
Transfer to Capital Projects Fund (11,280)
Net Transfers and Contributions (11,280) -
Change in Net Position $ (253,827) $ (88,092)
* Interest Expense for FY 2014 includes a one-time adjustment of$119,000 for the implementation
of GASB statement 65.
8
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JUNE 30,2014
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JUNE 30,2014
BALANCE AT BALANCE AT BALANCE AT
MAY 31,2014 RECEIPTS DISBURSEMENTS JUNE 30,2014 JUNE 30,2013
CONSOLIDATED FUNDS $79,400,825.42 $ 28,373,147.16 $24,522,228.09 $83,251,744.49 $81,876,815.13
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE,VIRGINIA,FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JUNE 30.2014 THAT SAID FOREGOING:
CASH
CASH IN HAND $ 12,588.07
CASH IN WELLS FARGO BANK 4,965,838.07
CASH IN VALLEY BANK 2,952.15
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 32,316,497.26
CERTIFICATES OF DEPOSIT 3,013,997.88
US AGENCIES
VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 11,832,322.69
VALLEY BANK MONEY MARKET 25,106,182.63
VIRGINIA INVESTMENT POOL 4,999,515.74
BB&T MONEY MKT 1,001,850.00
TOTAL $__83,251,744.49
y'e /.
July 28,2014 EVELYN W POWERS,TREASURER
9
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TWELVE MONTHS ENDED JUNE 30, 2014
(UNAUDITED)
FY 2014 FY 2013
Additions:
Employer Contributions $ 12,893,068 $ 10,750,822
Investment Income
Net Appreciation in Fair Value of Investments 61,021,239 40,859,365
Interest 879,218 962,861
Dividends 9,592,092 6,204,069
Other 19,628 5,811
Total Investment Gain 71,512,177 48,032,106
Less Investment Expense 1,343,569 1,302,606
Net Investment Gain 70,168,608 46,729,500
Securities Lending Income
Securities Lending Income 70,200 3,074
Less Securities Lending Expense 21,065 1,731
49,135 1,343
Total Additions $ 83,110,811 $ 57,481,665
Deductions
Benefits Paid to Participants $ 31,664,771 $ 30,535,459
Administrative Expenses 499,240 365,601
Total Deductions 32,164,011 30,901,060
Net Increase/(Decrease) 50,946,800 26,580,605
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1 347,126,105 320,545,500
Fund Balance June 30 $ 398,072,905 $ 347,126,105
10
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
June 30, 2014
(UNAUDITED)
FY 2014 FY 2013
Assets
Cash $ 1,113,774 $ 936,105
Investments, at Fair Value 397,093,358 352,157,282
Employer Contributions Receivable 332,383 188,096
Accrued Investment Income 360,417 492,916
Receivable for Security Transactions 632,039 262,428
Total Assets $ 399,531,971 $ 354,036,827
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ - $
Accounts Payable 305,547 302,012
Payable for Security Transactions 655,194 1,161,815
Payable for Cash Collateral on Loaned Securities 498,325 5,446,895
Total Liabilities 1,459,066 6,910,722
Net Assets Held in Trust For Pension Benefits $ 398,072,905 $ 347,126,105
11
CITY OF ROANOKE,VIRGINIA
SCHOOL GENERAL FUND
FOR THE TWELVE MONTHS ENDED JUNE 30,2014
STATEMENT OF REVENUE
(UNAUDITED)
Current Actual Actual Percent of
Revenue July 1 -Jun 30 I July 1 -Jun 30 I Budget FY14 vs FY13
Revenue Source Budget 2013-2014 2012-2013 Received Variance
State, Excluding Sales Tax $ 57,321,715 $ 58,619,366 $ 55,884,412 102.3% 4.9%
State Sales Tax 13,000,000 12,152,022 12,810,355 93.5% (5.1%)
Federal Revenue - - 105,397 na (100.0%)
Other Revenue 4,800,000 5,315,345 6,324,398 110.7% (16.0%)
Transfer from the City of Roanoke 74,506,400 74,168,903 73,555,711 99.5% 0.8%
Transfer from Food Service Fund 300,000 300,000 300,000 100.0% 0.0%
Total $ 149,928,115 $ 150,555,636 $ 148,980,273 100.4% 1.1%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current Actual Actual Percent of
Expenditure July 1 -Jun 30 July 1 -Jun 30 Budget FY14 vs FY13
Expenditures Budget 2013-2014 2012-2013 Obligated Variance
Instruction $ 104,290,337 105,497,036 $ 100,156,535 101.2% 5.3%
Administration,Attendance and Health 12,280,525 10,816,407 11,862,675 88.1% (8.8%)
Transportation 10,184,460 10,056,514 9,506,363 98.7% 5.8%
Operations and Facilities 15,839,119 13,583,962 12,995,104 85.8% 4.5%
Debt Service 15,523,945 15,270,991 15,954,153 98.4% (4.3%)
Transfer to Athletics Fund 1,591,000 1,591,000 1,500,000 100.0% 6.1%
Total $ 159,709,386 156,815,910 $ 151,974,830 98.2% 3.2%
Note: The Food Services and Athletics Funds are not included in this financial statement.
12
7.c.1
Roanoke City Council
FY14 Financial Report
(Unaudited )
City of Roanoke
Roanoke City Public Schools
October 9 , 2014
Key Themes of Fiscal 2014
o Stable local tax performance
o Disciplined expenditure management
lir Health care cost containment
o Additional funding of reserves
o Strong Roanoke Pension Plan
investment performance for the year
2
, .
Total Local Taxes Increased for Fourth Year
(Includes General Property and Other Local Taxes)
185
0.9% 0.8%
1.6%
1.5%
175 .w' (1.3%)
orc
0
E
c
2 165 1
R
0
0
155
145 / ,
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
To enhance comparability, data excludes 2% meals tax in FY11 and FY12 and the 1% increase in the
Lodging tax in FY13.
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements 3
Real Estate Tax Revenues
85 2.1% 1.0% 0.4% (1.0%) (0.5%)
80
.-. 75 --z ,
0
E 70
65
co
0
8 60
55 j
50
2010 2011 2012 2013 2014
(Unaudited)
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements
4
................................................................................................................................................................................ ......
Sales Tax Decline in FY14
20 2.8% 2.9% 1.6% (1.0%)
2. /0 8
(11.5%)
18
c
0
16
CE 14
0
12
2010 2011 2012 2013 2014
(Unaudited)
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements
5
Personal Property Tax Growth in FY14
6.3%
20 7 5.70/0 (1.6%)
19 -Vitt
c 1.4%
o
. (6.1%)
18
L
cz
0 17
16
2010 2011 2012 2013 2014
(Unaudited)
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements
6
Meals Tax Continues Strong Growth Pattern
2.3%
13.5
4.9%
13
/ —7.4%
12.5
0
C
12 2.6%
L 11.5 (2.9%)
cE
11
10.5
10
2010 2011 2012 2013 2014
(Unaudited)
To enhance comparability, data excludes 2% meals tax component of FY11 and FY12.
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements 7
Modest Business License Tax Growth
14
3.3% 1.6%
(7.3%) 4.1%
12 � .
0
E
C
0
10 -V
8 t7-
2010 2011 2012 2013 2014
(Unaudited)
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements 8
• .
Strong Lodging Tax Growth Indicative of
Roanoke Tourism Gains
4 7 5.9%
7.5%
2.2%
10.7%
lop
3 7 I1F
1
2010 2011 2012 2013 2014
(Unaudited)
To enhance comparability, FY13 was adjusted to remove the 1% increase effective
January 1, 2013.
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements 9
Commonwealth Funding
70 �' 0.2% 2.9%
65 * (4.0%) (1.0%) 1.1%
c
O �
60
a 55
50
I
45 7�
1
40
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
To enhance comparability, data excludes Daycare revenues in all fiscal years. Effective in
January 2012, the Commonwealth began paying daycare services directly.
Local aid to the Commonwealth was eliminated in FY14, having a positive effect on revenues.
Data excludes this impact in FY13 to enhance comparability. Due to state
budget cuts, this local aid will be reinstated. The impact to the City, net
of the Juvenile Detention Center portion, is estimated at $612,000 per year of the 2014-16
biennium.
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements 10
Slight Increase in General Fund Revenues
2.0%
260 1.1%
er 255 2.2% (0.5%) 0.6%
0
250 ___--
0
'E 245
240 —
° 235
230
225 Oil
220 — --
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
To enhance comparability, FY10-12 data were adjusted for daycare revenues. Effective in
January 2012, the Commonwealth began paying daycare services directly.
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements
11
Disciplined Expenditure
Management
o Health and welfare expenditures contained ;
Comprehensive Services Act (CSA) costs
reduced
o Reduced per Employee medical costs
• o Prudent management of contingency and
operational funding
o Strong expenditure control enabled
additional funding of reserves and capital
12
. ,
$25M in Cumulative Budget Reductions
FY2OIO - FY 2015
'7
30
25 FY15 Reductions
FY14 Reductions
15 • FY13 Reductions
10 FY12 Reductions
5 • FY11 Reductions
0 • FY10 Reductions
FY10 FY11 FY12 FY13 FY14 FY15
Budget Budget Budget Budget Budget Budget
Source: Department of Management and Budget
13
Increase in
City Funding of Schools
80
78
76 ,
all
.2 74
72
i 70
co
0 68
0 IN
64
62 _. _.. _. .f
FY 201.0 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
Funding based on formula Debt Service Funding 2% Meals Tax Funding
Source: School CAFR FY 2010 — FY 2013 and Unaudited FY 2014 Financial Statements
14
Total School General Fund
Revenues Relatively Stable
155 152
151
150 149
0
f
145 142
° 140 138
135 To
130
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
To enhance comparability, data excludes funding provided by 2% meals tax in FY 2011 and FY 2012.
FY 2012 and FY 2013 have been adjusted to remove the debt now funded by Schools in order to
provide appropriate comparability to other years.
Source: School CAFR FY 2010 - FY 2013 and Unaudited FY 2014 Financial Statements 15
... . ....... ..................... ....................... ....... ......... . ........... ....... ....... . ....... ... ......... ......... ... ..... ........... ........... ... . ....................... .............._... .............._......_..... .._.._....... ..... ... . ... ... ................_....... ......_._....__.... . ..... . ...
Schools General Fund Reserve
40
35
30
o Total Fund
; Balance
25 � ■Unassigned
20 ■ ■ •Textbooks
co
■
0 15 ■ ■ •Transportation
■
10 ■ ■ ■ ®OPEB
5
111 ■ •Workers' Comp
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
Excludes deficits, encumbrances, non-spendable balances.
Source: School CAFR FY 2010 — FY 2013 and Unaudited FY 2014 Financial Statements
16
. .
City Unassigned General Fund Balance
Exceeds Policy Target of 10%
30
r/--- 0 10.1% 10.3% 10.4%
10.0%
9.5%
25
o 20
15
co
Z
0 10
X 111
5
0
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements
17
Unassigned General Fund Balance as a % of General Fund
Revenues
Unassigned General Fund Balance as a % of Revenues
%
i
. 25.0% 25.4%
.0%
23.3A 24.3%
l 21.5%
200% — _____
1$.7°l0
17.9%
5.0%
14.8%
10.3%
11.0% 11.6%
10.0% 91)%
0 -_
7.3/o 8.1%
5.0% _
Al
0.0%
(0 il 1 2l 5� 2) :\l 2) (0 2) (0
2)
JPaJP PNP ge �P PP�PaNl d■P Pa �P°P P P 'eP P ga .P`Pa .P�Pa
��o� � ' si ' ot� o�`' c r oti �sg
o ti � '<\'D \c\ � S\N oPS�aJ CV') oa 0.C\ rG a� a° SaP
Cc —Peer Group Median —Median of Aa2 Cities Nationwide
Source: Moody's Financial Ratio Analysis Database, data as of FY2013, except Portsmouth, data as of FY2012.
18
. .
Economic & Community Development
Reserve Remains Well Above Floor
5 $4.23 $4.30
$3.70
0 4 $3.43 $3.49
L'
3
as
TD Z.
2 Floor of
��,, $1 Million
1
_ __,-- --/
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
Funded by proceeds from sale of property and interest income on the unspent capital funds.
Source: City of Roanoke CAFR FY 2010-FY 2013 and Unaudited FY 2014 Financial Statements
19
Roanoke Pension Plan
Volatile Investment Performance
21 .3% Return in FY14
30.00%
25.00%
20.00%
15.00%
10.00%
5.00%
— — -
0.00% -
-5.00%
-10.00%
-15.00%
-20.00%
FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Fiscal Year Ended June 30
--*—Investment Return - Market Value — Assumed Rate of Return - 7.75%
Source: Cheiron, Inc., actuarial consultants, Annual Pension Actuarial Valuations
20
• t
Pension Plan Funded Status
Affected by GASB 67
600
500
7)
c
.2
82.3% 86.3% 67.8%
81.4% 66.9%
300
cn
200 li
100 -
0 1 1 I I
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Accrued Liability a Actuarial Value of Assets
Source: Milliman Consultants and Actuaries, Cheiron Inc.;
Annual Pension Actuarial Valuations
21
In Conclusion
o Despite economic challenges, FY14
was another positive year
o Several revenues remain below pre -
recession levels
o Strong expenditure control
o Progress in reserve funding
o Excellent Pension Plan performance
22
...1... CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
S'fl?PIIANIE M.MOON REYNOLDS,MMC E-mail clerk(a)roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
October 10, 2014
Clarence E. Anthony, Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, DC 20004-1763
Dear Mr. Anthony:
I am enclosing a copy of Resolution No. 40071-100914 designating the Honorable
Anita J. Price, as Voting Delegate and the Honorable David B. Trinkle, as Alternate
Voting Delegate for the Annual Business Session of the National League of Cities
Congress of Cities and Exposition to be held on Saturday, November 22, 2014, in
Austin, Texas.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Thursday, October 9, 2014.
Sincerely,
ay.&
Stephanie M. Moon o s, MMC
City Clerk
Enclosure
pc: The Honorable, David B. Trinkle, Vice-Mayor
The Honorable Anita J. Price, Council Member
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of October, 2014.
No. 40071-100914.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the
Annual Business Session of the National League of Cities Congress of Cities and Exposition.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Honorable Anita Price, Council Member, is hereby designated Voting Delegate
on behalf of the City of Roanoke,Virginia,for the Business Session for the Annual National League
of Cities Congress of Cities and Exposition to be held on Saturday,November 22, 2014,in Austin,
Texas.
2. The Honorable David Trinkle, Vice Mayor, is hereby designated Alternate Voting
Delegate on behalf of the City of Roanoke, Virginia, for the Business Session for the Annual
National League of Cities Congress of Cities and Exposition to be held on Saturday,November 22,
2014, in Austin, Texas.
3. The City Clerk is directed to take any action required by the National League of Cities
with respect to certification of the City's official Voting Delegate and Alternate Voting Delegate.
ATTEST:
City teNti-04.1
NATIONAL 2014 Officers
LEAGUE President First Vice President Sd Pent Past PExecutive Director
Christopher B.Coleman Ralph E.Becker Meleconodee Vice(dhert resid Kean Marie mme Lopez diate Rogersent Executive Clarence E Anthony
of CITIES Mayor Mayor h Mayor Mayor Deputy Executive Director
Saint Paul,Minnesota So Lake City,Utah Joplin,Masoud Avondale,Arizona Antoinette A.Samuel
September 30,2014
Stephanie M. Moon
City Clerk
City of Roanoke
215 Church Ave, SW Rm. 456
Roanoke, VA 24011
Dear City Clerk Moon:
The National League of Cities' (NLC) Annual Business Meeting will be held on Saturday,November 22,
2014, at the conclusion of the Congress of Cities and Exposition in Austin, Texas. As a direct member
city,your city is entitled to vote at this meeting. Based on your population as of the 2010 Census, each
member city may cast between one and twenty votes. The number of votes for each population range can
be found below.
POPULATION VOTES POPULATION VOTES
Under 50,000 1 vote 500,000—599,999 12 votes
50,000-99,999 2 votes 600,000-699,999 14 votes
100,000— 199,999 4 votes 700,000—799,999 16 votes
200,000—299,999 6 votes 800,000—899,999 18 votes
300,000—399,999 8 votes 900,000 and above 20 votes
400,000—499,999 10 votes
To be eligible to cast a city's vote, a voting delegate and alternate(s)must be officially designated by the
city using the enclosed credentials form and the city's membership in NLC must be up to date. NLC
bylaws expressly prohibit voting by proxy.
At the Congress of Cities,the voting delegate must pick up and sign for the city's voting card at the Ask
NLC Booth before the Annual Business Meeting and must be present at the Annual Business Meeting to
cast the city's vote. The Ask NLC Booth will be open during scheduled times throughout the Congress of
Cities and Exposition.
Please return the completed form to NLC by mail,fax(202-626-3109) or email
membership @nlc.org before November 5,2014,and keep a copy for your files. If you have any
questions, please contact Mae Davis, at mdavis(a�nlc.org or 202-626-3150; or contact Gail Remy,
Director of Member Relations at remy(cz�)nlc.org, or 202-626-3026.
Thank you,
es:2-e".c
Clarence E.Anthony
Executive Director
Enclosure
1301 Pennsylvania Ave.,NW,Washington,DC 20004-1763 1 202.626.3000 I Fax: 202-626-3043 I www.nlc.org
NATIONAL
LEAGUE
of CITIES Joe
CREDENTIALS FORM
NATIONAL LEAGUE OF CITIES • 2014 CONGRESS OF CITIES AND EXPOSITION• AUSTIN, TEXAS
At the Annual Business Meeting on Saturday, November 22, 2014, from 2:30 p.m. to 4:30 p.m., each direct member city of the National League of Cities
(NLC) is entitled to cast from one to 20 votes based upon the city's population per the 2010 census, through its designated voting delegate. Please
indicate below your city and state, your voting delegate and alternate(s), and sign and date the form. The form should be returned by November 5,
2014.
The official voting delegate and alternate(s) for: FOR OFFICE USE ONLY
Voting card issued to:
City of Roanoke Roanoke, VA
VOTING DELEGATE: (signature)
1. NAME: The Honorable Anita J. Price Votes: (2)
TITLE: Council Member
ALTERNATE VOTING DELEGATE(S):
2. NAME: The Honorable David B. Trinkle 3. NAME:
TITLE: Vice-Mayor TITLE:
PLEASE SIGN AND RETURN THIS FORM TO NLC BY NOVEMBER 5, 2014
ATTENTION: MAE DAVIS, NATIONAL LEAGUE OF CITIES, 1301 PENNSYLVANIA AVE., NW, SUITE 550, WASHINGTON, DC 20004
EMAIL: MEMBERSHIP@@NNL�C..O_RG;`FAX: 202-626-3109
Signature (city representative):X '. " tom..' efarea ,
Title: Cfistt .L Date: / 0 /' e/2-0 / y
I R{ • CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
' 5• Roanoke, Virginia 24011-1536
,.
"Telephone:. (540)853-2541
Fax: (540)853-1145
E-mail: clerk,,roanokeva'gov
JONATHAN F CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
October 10, 2014
Asia Smith
1606 Salem Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Smith:
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, May 19, 2014.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from July 1, 2012 to May 19, 2014. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
kt-46.„...tVen ( z)
Stephanie M. Moo eyno s, MMC
City Clerk
SMM:ctw
Enclosure
pc: Robert Clement, Neighborhood Services Coordinator
CERTIFICATE OF APPRECIATION
PRESENTED TO
ASIA SMITH
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM JULY 1, 2012
TO MAY 19, 2014
ON THIS 10TH DAY OF OCTOBER , 2014
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED: ATTEST:
"64 _,p ■ Ma)
DAVID A.BOWERS S EPHANIE M.MOON. NO "S
MAYOR CITY CLERK
,.g CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
�S Roanoke,Virginia 24011-1536
;. 'I'elepkonc: (540)853-2541
Fax: (540)853-1145
b:mail: elerk(inroana keva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MM(
City Clerk Deputy City, Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
October 10, 2014
David C. Key
3012 Spring Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Key:
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On June 30, 2014, you will have completed your third consecutive term of office as a
Citizen at large representative of the City of Roanoke Pension, Board of Trustees.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a Citizen at large representative of the City of
Roanoke Pension Plan, Board of Trustees from February 1, 1999 to June 30, 2014.
Please find enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your years of service.
Sincerely,
Ata-S.Alt n
Stephanie M. Moon olds, MC
City Clerk
SMM:ctw
Enclosure
pc: Barbara A. Dameron, Secretary, City of Roanoke Pension Plan, Board of
Trustees
CERTIFICATE OF APPRECIATION
PRESENTED TO
DAVID C. KEY
AS A MEMBER OF THE
CITY OF ROANOKE PENSION PLAN, BOARD OF TRUSTEES
_ FROM FEBRUARY I, 1999
TO JUNE 30, 2014
ON THIS 10TH DAY OF OCTOBER , 2014
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
J 1 _
frad
DAVID A.BOWERS EPHANIE M.MOON YNOLD
MAYOR CITY CLERK
,,.Ct CITY OF ROANOKE
..w-t.;. OFFICE OF THE CITY CLERK
.:l
� x 215 Church Avenue,S.W., Suite 456
Roanoke,Virginia 24011-1536
r r,to Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: eler k:a roano kera.goy JONATHAN E.CRAFT,CNIC
STEPHANIE M.MOON REYNOLDS,NIMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
October 15, 2014
Cynthia Newsome Fendley
5505 Ridgelea Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Fendley:
Your term of office as a member of the Building and Fire Code Board of Appeals
expired on June 30, 2014.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Building and Fire Code
Board of Appeals from August 6, 2012 to June 30, 2014. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
itstim:443n1 .
Moon Stephanie M. M II s
P C
City Clerk
SMM:ctw
Enclosure
pc: Candace R. Martin, Secretary, Building and Fire Code Board of Appeals
CERTIFICATE OF APPRECIATION
PRESENTED TO
CYNTHIA N. FENDLEY
a -%--..- AS A MEMBER OF THE
�• _ BUILDING AND FIRE CODE BOARD OF APPEALS
FROM AUGUST 6, 2012
9 s TO JUNE 30, 2014
ON THIS 15TH DAY OF OCTOBER , 2014
IN RECOGNITION OF PUBLIC SERVICE RENDERED TO THE CITY OF
ROANOKE
APPROVED: ATTEST:
'.3�r 04-4-1:113.1 , ..... �„L
DAVID A.BOWERS S EPHANIE M.MOON O 9)
MAYOR CITY CLERK
CITY OF ROANOKE
a- M OFFICE OF THE CITY CLERK
215 Church Avenue,S. W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk(d roanokesa.gos JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC
City Clerk Deputy City Clerk
CECELIA I.WEBB,CMC
Assistant Deputy City Clerk
October 15, 2014
The Reverend William C. Holland
1450 Forest Park Boulevard, N. W.
Roanoke, Virginia 24017
Dear Reverend Holland:
Your term of office as a member of the Building and Fire Code Board of Appeals
expired on June 30, 2014.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Building and Fire Code
Board of Appeals from July 2, 2012 to June 30, 2014. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon ylfol s, MMC
City Clerk
SMM:ctw
Enclosure
pc: Candace R. Martin, Secretary, Building and Fire Code Board of Appeals
CERTIFICATE OF APPRECIATION
PRESENTED TO
" % THE REVEREND WILLIAM C. HOLLAND
` �-�= AS A MEMBER OF THE
BUILDING AND FIRE CODE BOARD OF APPEALS
FROM JULY 2, 2012
TO JUNE 30, 2014
Xu i�r
ON THIS 15TH DAY OF OCTOBER , 2014
IN RECOGNITION OF PUBLIC SERVICE RENDERED TO THE CITY OF
ROANOKE
APPROVED: ATTEST:
, ny V ton ,
a
DAVID A.BOWERS EPHANIE M.MOON • OLD
MAYOR CITY CLERK
eirt r CITY OF ROANOKE
- OFFICE OF THE CITY CLERK
wil
215 Church Avenue, S. W., Suite 456
. Roanoke,Virginia 24011-1536
� Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: elerk(a roanokeva.gos JONATHAN F..CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC
Cit Clerk Deputy City Clerk
CECELIA T.NS EBB,CMC
Assistant Deputy City Clerk
October 15, 2014
Boreham B. Johnson
2924 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Johnson:
Your term of office as a Director of the Economic Development Authority of the City of
Roanoke will expire on October 20, 2014.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a Director of the Economic Development
Authority of the City of Roanoke from October 21, 2010 to October 20, 2014. Please
find enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your service.
Sincerely,
Stephanie M. Moon e nolds, MC
City Clerk
SMM:ctw
Enclosure
pc: Harwell M. Darby, Jr., Secretary, Economic Development Authority of the City of
Roanoke, Glenn, Feldmann, Darby and Goodlatte, P. O. Box 2887, Roanoke,
Virginia 24001
CERTIFICATE OF APPRECIATION
PRESENTED TO
BOREHAM JOHNSON
AS A DIRECTOR OF THE
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE
FROM OCTOBER 21, 2010
y-� `g 4 TO OCTOBER 20, 2014
ON THIS 15TH DAY OF OCTOBER , 2014
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED: ATTEST:
#
IL-at
DAVID A.BOWERS S EPHANIE M.MOON ' YNO Iii.
MAYOR CITY CLERK
/! 4r+•T
CITY OF ROANOKE
wr tr, OFFICE OF THE CITY CLERK
I.
215 Church Avenue, S. W., Suite 456
w.
~ Roanoke,Virginia 24011-1536
t c1x- Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: elerk(d roanokeva.gov JONATHAN E.CRAFT,CNIC
STEPHANIE M.MOON REYNOLDS,M)IC
City Clerk Deputy City Clerk
CECELIA T.R'EBB,CNIC
Assistant Deputy City Clerk
October 15, 2014
Robert K. Bengtson
1342 East Drive, S. W.
Roanoke, Virginia 24015
Dear Mr. Bengtson:
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On December 31 , 2014, you will have completed your third consecutive term of office as
a City representative of the Roanoke Valley Resource Authority.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative of the Roanoke Valley
Resource Authority from May 15, 2000 to December 31 , 2014. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely, y�
Stephanie M. Moon Re C
City Clerk
SMM:ctw
Enclosure
pc: Peggy Bishop, Secretary, Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012
CERTIFICATE OF APPRECIATION
PRESENTED TO
ROBERT K. BENGTSON
Jam. _
4-44g La � �_ AS A CITY REPRESENTATIVE OF THE
ROANOKE VALLEY RESOURCE AUTHORITY
FROM MAY 15, 2000
TO DECEMBER 31 2014
/
ON THIS 15TH DAY OF OCTOBER , 2014
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
14.1:42:sitiq v
DAVID A.BOWERS STEPHANIE M.MO►• ' IILDS
MAYOR CITY CLERK
PRICE
ROANOKE CITY COUNCIL
RECESSED SESSION
(CITY COUNCIL STRATEGIC WORKSHOP)
OCTOBER 17, 2014
8:30 A.M.
CENTER IN THE SQUARE
SIXTH FLOOR ATRIUM
ONE MARKET SQUARE, S. E.
AGENDA
1. Call to Order— Roll Call. Council Member Lea was absent.
2. Welcome and Comments — Mayor David A. Bowers
3. Work Session Purpose — Christopher P. Morrill, City Manager
Setting the Stage
•What have we accomplished?
—Priority Performance Indicator Results
•Where are we today?
—FY 2015 Strategic Issues
—Revenue Sources
—Capital Improvement Program
—Parking
•Where do we want to be in 5 years?
—Vision affirmation
—Priority affirmation
•How do we get there?
—Resiliency
—5 Year Operating Plan
•What should we focus on?
—Discussion
—Next Steps
1
4. Wrap-Up.
5. Items from Mayor and Members of Council:
• Outside Agency Funding
• Veterans Effort to End Homelessness
• Chronic Homelessness
• Efficiency of Financial Operations
• Senior Citizen Efforts
• International Business Development
• My Brother's Keeper
6. Adjournment — 1:55 p.m.
2
••
10/16/2014
City Council
Strategic Planning
Retreat
Friday,October 17,2014
Center in the Square
/7/#
//
I
i
The Agenda
• Setting the Stage
• What have we accomplished?
— Priority Performance Indicator Results
• Where are we today?
— FY 2015 Strategic Issues
— Revenue Sources
— Capital Improvement Program
— Parking
• Where do we want to be in 5 years?
— Vision affirmation
— Priority affirmation
• How do we get there?
— Resiliency
— 5 Year Operating Plan
• What should we focus on?
— Discussion
— Next Steps
1
10/16/2014
Setting the Stage
What Have We Accomplished?
I
2
10/16/2014
Priority Performance Indicator
Results
Economy
Cultivate o thriving business environment and innovative workforce opportunities to ensure the
prosperity of our community.
'Job Growth
.Job Opportunity
Awareness Human 'Vibrant Places
'Strategic Programming
Retain&Attract People Asset
Capital 'University Collaboration
'Higher Wage Jobs p
Investment Development
'Responsive Business Asset
Government Processes ' 'Information Accessibility
Development Promotion
'Regional Partnering 'Brand Awareness&
•Premiere Business
Effective Marketing
Environment 'Trusted Leadership
'Increased Attractions& Intlhators •Confident&Consistent
Tourism •Tvx Base Direction
•Not Job Growth
•Average Wage
•Commercial&Industrial Real Estate Merkel
•Market&Stand Awareness
3
10/16/2014
Economy
• Annual Tax Base
—Assessed Value of Real Estate Property
—Sales Tax Receipts
—Business/Professional/Occupational
Licenses (BPOL)
—Prepared Food and Beverage Tax
—Transient Occupancy Tax
Selected Taxes as a percent of Total
Revenue — 2015 Adopted
NP.1II.1.11. .I'._
A:1
CommunicalionsTaa 3% err no,I Pigreny $I
food and lkKr.rgr la 5%
I,nuenl Ckcuparcy1 3% RPOI la 5% 5alntaa 7%
4
` 10/16/2014
Assessed Value of Real Property
Decreased $40,527,203 or 0.6%
Billions
56.80 r $6.78
56.75 011 ---
56.70 01 6.6 —,
$6.65
56.65 0 ----
$6.60
S6.60 •
It
S6.55
i
JP
S6.50
F Y 2012 FY 2013 FY 2014
Source:Commissioner of Revenue Land Book
Sales Tax Receipts
Decreased $200,775 or 1.0%
Mitlions
$24.0 Pre-recession
$22.0
I $22.0 or -_
' 5,9.4
320.0 ' $19.1 19.2
$16.0 ', -
$16.0 011
514.0 '' -
512.0 ', -
$10.0 . ... ,'V'
FY 2007 FY 2012 FY 2013 FY 2014
5
10/16/2014
Business/Professional/Occupational
Licenses (BPOL) Increased $254,004 or 2.1%
Milll,r
$i+o
Pre-recession
$12.5
$12.3
$12.5
$12.1
$120 $11.8
$11.5
$11.0
$10.5
$10.0
FY 2008 FY 2012 FY 2013 FY 2014
Prepared Food and Beverage Tax Increased
$350,750 or 2.7%
Millions
$13.5 13.2
512.9
$13.0 312.3
$12.5
$12.0 101
$11.5 1011
$11.0 0111
$10.5 Oil
INV
$10.0 _ ....
FY 2012 FY 2013 FY 2014
FY 2012 adjusted for the 2%Eat for Education for comparability
6
10/16/2014
Transient Occupancy Tax Increased
$182,896 or 5.7%
Millions S3.4
$3.4 0
$3.3 0 ;3.2
$3.2 0
$3.1 -0
$3.0 -/
$2.9 0111
$2.8 -/.
$2.7 0111
$2.6 On
$2.5 •. _.
FY 2012 FY 2013 FY 2014
FY 2013 and FY 2014 adjusted for 1%rate increase for comparability
Education
Foster an environment for lifelong learning which encompasses cradle to career and beyond
through shared services and community involvement.
Early Support of -Successful students
Learning/ f .Families&community
School Readiness K 12 Educational value&support reaming
Programs
•Children ready for
schooling/formal learning
-Families&community
value&support learning
•Productive&educated
Adult citizenry
Learning •A skilled workforce
Indicators' — •Lifelong learning
•Phonological Awareness Literacy Screenings(PALS) opportunities
scores
•Schools meet State&lederel standards(Acueditetion& •Families&community
AYP) value&support learning
• redootion rates
•Alit loaning opportunilim
7
da.mosi
10/16/2014
Education
Increase in Graduation Increase in percent of children
Rates: who meet PALS Benchmarks
90.0%
10
83.4% .00% 9
80.4%
80.0% 73.7% 8.30%
70.0% 66'696 47:75‘
800% "
50 0%- iI1I
40.0% --
E-E 11111
200%
200%I
10.0%
7 0.00%
00% .
2
2009 2010 2011 2012 2013 2014 2011-2012 2012-2013 2013-2014
Education (continued)
Participants involved in programs that support post-secondary
education:
• Participants in the Library's Library Program Participants
Mango Language classes, 7,800 2,746 2,749
Universal classes, Atomic classes,
2,700
and other related programs: +3
or+.10%
2,600
2,500
FY2013 FY2014
• City students participating in CCAP Program Participants
CCAP Program: +62 or+ 144.2% 120 105
80 65
60 43
20
FY2012 FY2013 FY2014
16
8
10/16/2014
Education (continued)
Participants in Adult Learning Residents Taking Courses
Programs Through RHEC
8,332 700
9,000
/^ Sp 572 559
8,000 00111
Ii1 7,000 6,000 5,000 404,3,000 10
2,000
10
1,000
_...0 _
F12012 FY2013 FY2014 FY2012 FY2013 FY2014
Good Government
Provide effective government which maximizes resources to ensure open,responsive,and
innovative service to the community.
VIPHigh Efficient&
rf Effective •Effectively Managed
Resources
Employees Operations
'Excellent Customer 'Compliance
Service
fPeOrming
h •Streamlined Processes
"Engaged&Innovative "`�
�.LI�`. "Accessible
•High Morale ',^'��1=„ti a "Best Practices
'Highly Competent,Well- r W,'
Trained Staff t„
Effective Responsible
Leadershi p Financial
"Accurate Accounting
management
Broad Vision 'Transparency
'Approachable& 'Efficient Fiscal
Accessible indicators: Operations
•Inspiring •cuslomersanslection Survey Results 'Effective Fiscal Planning
'Results Oriented P olessb071 Recognitions/Awards &Budgeting
•Employee RetenlionfRecruitment
•Financial Performance
•Use of Online Services
•loceliRegionel CoHaboretion
•Extern9Ulnternal Audit Reports
9
10/16/2014
Good Government
• Employees are generally friendly, courteous, and helpful: +0.8%
— FY 2014 Citizen Survey:86.3%
— FY 2012 Citizen Survey:85.5%
— FY 2008 Citizen Survey:82.1%
• Recognition for Financial Excellence:
— Excellent Bond Ratings:S&P upgrade to AA+
— Certificate for Achievement for Excellence in Financial Reporting
— Distinguished Budget Presentation Award
• Funding of Reserves
Good Government (continued)
• Employee Turnover Rate:
— CY 2013: 9.88%
— CY 2012: 10.03%
— CY 2011: 10.35%
— CY 2010:9.56%
• Local/Regional Collaboration
— Regional Center for Animal Care and Protection
— Radio system
— Transient Occupancy tax adjustment for CVB Marketing
— Police Academy expansion
— Broadband Authority
— Industrial Facilities Authority
10
10/16/2014
Good Government (continued)
• Marketing& Brand Awareness
• Roanoke was named Ninth Place in the Digital Cities Survey(75,000-125,000
population class). The city has been recognized in the top 10 for 14 straight years.
• Roanoke's Office of Communications won the top social media award from the
City-County Communications and Marketing Association(3CMA). The City received
the Savvy Award based on the 2014 February snowstorm.
Good Government (continued)
• Social Media Usage:
The City's main Facebook page received 9,000 new likes for a total of
almost 37,000 in FY 2014
• During the February snowstorm,the City's post reach hit an all-time high at
400,000 for the week,an increase of 1,000%from the prior week.
• The City now posts road closures and emergency information on Facebook to reach
more citizens
tr Twitter followers have increased by more that 1,000 to over 4,500
inir The City's new Instagram page has nearly 500 followers
la Overall, there are nearly 30 social media pages from different
departments. Likes and followers combined total more than 78,000
11
I
10/16/2014
Human Services
Foster a caring community that utilizes a regional and collaborative approach which
encourages self-sufficiency while providing a social safety net to citizens when they are most
vulnerable.
Promote Healthy and Prevention Intervention
Safe Neighborhoods
Early Identification
•Family Involvement/
"Promote Positive Youth Hotegr Approach
Development
•Integrate Citizens into
-Prevent Poverty Society
'Promote Self-Sufficiency •Deinstitutionalization
+ Accessibility Caring
�/, .Empowerment
-Public Awareness and ( to Services Community
Education
'Service Delivery •Involvement
-Foster positive adult
Indicators: relationships
•Citizen survey results
•Socio-economic and quality of life trends
'Meeting regulatory and legal obligations
•Sufficient capacity to reduce demand
Human Services
• Unemployment Rate: -0.4%
— July 2014:6.5%
— July 2013:6.9%
— July 2012:7.4%
• Poverty Rate:+0.6%
— Calendar Year 2012:20.1%
— Calendar Year 2011:19.5%
— Calendar Year 2010:22.4%
• Homelessness Rate (Winter Point-in-Time Count and Shelter Survey
Report): -87 or-16.5%
— Calendar Year 2014:440
— Calendar Year 2013:527
— Calendar Year 2012:561
12
10/16/2014
Human Services (continued)
• Supplemental Nutrition Assistance Program (SNAP)
Recipients: -491 or-3.6%
— August 2014: 13,133
— August 2013: 13,624
— August 2012: 13,133
• New Federal Regulations Began on Oct 1
• Temporary Assistance to Needy Families (TANF) Recipients:
+72 or+5.9%
— August 2014: 1,287
— August 2013: 1,215
— August 2012: 1,105
Infrastructure
Maintain and build quality infrastructure that supports healthy residential neighborhoods,
successful commercial areas,and accessible public facilities and amenities.
•Functional— Transportation Environment
'Clean Air.Land and
Planning/Design Water
'Safe and Well •Sustainability
Maintained
•Multimodal
'Regionalism
'Stewardship
'Conservation
-. _.
'Regionalism
Technology,
Neighborhood Buildings and
'Safe and Well Improvement Equipment s
'Accessibility(Proximity/
Maintained Maintenance)
•Attractive Streetscape 'Functional(Useable 1
'Plan Implementation Indicators: Reliable/Accessible)
'Adequate Storm Water 'Meeting Regulations/Legal Mandates •Enduring(High Quality)
Systems 'Citizen Survey Results •Sustainability
'Collaboration& •Environmental Trends
Communication •PtoaUively evaluate and maintain infrastructure
13
10/16/2014
Infrastructure
• Greenway development effort is valuable asset to City: +0.3%
— FY 2014 Citizen Survey:83.0%
— FY 2012 Citizen Survey:82.7%
• Transportation system offers good mix of transportation options:+0.1%
— FY 2014 Citizen Survey:79.4%
— FY 2012 Citizen Survey:79.3%
• Improve environment for future generations
— Citizens for Clean and Green hosted the 470 annual Green Academy,with capacity attendance,
— Better Building Challenge CY 2013,Roanoke reduced energy consumption by 16%,keeping us on
track for our goal of 20%reduction by 2020,
— Partner with the Save-A-Ton Outreach Campaign,
— Partner with the annual Green Living and Energy EXPO hosted at the Roanoke Civic Center,an
educational venue that reaches over 2000 citizens each year,
— Maintained DEQ's Exemplary Environmental Enterprise(E3)status for Public Works Service Center
— Provided Year round public education and outreach on stormwater pollution prevention,
— Completed a LEAN study on ROW mowing that reduced mowing locations and improved efficiencies.
Infrastructure (continued)
• Maintained/increased planned funding in 5-Year Capital
Improvement Program for:
„$25
$22.70
$21.7s
$m $1925
$1$
•stormwater
■Curb,Gutter,Sidewalks
$10 -- Bridges
$5.60_.25 ssao $4.75
$5
$0 _...._...... __ .-''
FY201 3-2017 FY2014-2018 FYM15-2019
14
10/16/2014
Livability
Enhance Roanoke's exceptional vitality as an attractive,diverse,culturally inclusive,vibrant
and active city in which to live,work and play.
•Saie, yn and
attractively maintained
•Community involvement Valued, community
•Active neighborhoods Engaged& Attractive •Home ownership
•Public-private Infomtfllunity �-- •Zoning,land use and
partnerships Commcodes compliance
-Personal enrichment •Compatible design and
•Effective communication well-maintained
thru diverse media structures
•Diverse offering of
cultural events and
exhibits Quality .Safe,accessible,
Amenities
Accessibility� bicycle and pedestrian
•Recreational / friendly
opportunities ✓J
Public transportation
•Vibrant neighborhoods
and healthy business •Regional connectivity
districts Indicators
•Convenience of public
-Maintain natural
•Community and Neighborhood Desirability services
environment and unique •Community Engagement
assets •Community Satisfaction
Participation in Community Activities.
Events and Exhibits
..._..........
Livability
• Code enforcement violations: -35 or -.7%
— FY 2014: 5,518
— FY 2013:5,553
— FY 2012:7,717
— FY 2011: 7,237
• Number of individuals participating in the Municipal
Volunteer Program: -398 or-16.0%
— FY 2014: 2,088(results still needed from Fire/EMS, Parks& Rec)
— FY 2013: 2,486
— FY 2012: 2,434
— FY 2011: 2,031
• Number of individuals rating the quality of life as "Good" or
Excellent": -2.9%
— FY 2014 Citizen Survey: 72.9%
— FY 2012 Citizen Survey: 75.8%
— FY 2008 Citizen Survey: 77.1%
15
10/16/2014
Livability (continued)
• Number of individuals utilizing recreational and cultural programs
and facilities
— Library programs: +2,274 or+4.5%
• FY 2014: 52,290
• FY 2013:50,016
• FY 2012:47,728
• FY 2011:42,624
— Parks&Recreation facilities and programs:-54,922 or-29.2%
• FY 2014: 133,179
• FY 2013: 188,101
• FY 2012: 140,220
• FY 2011: 130,813
• Percentage of home ownership:
— 2013 Census:53.4%
— 2012 Census: 55.0%
— 2011 Census: 57.5%
— 2010 Census: 54.8%
• Parks& Recreation attained re-accreditation
Safety
Assure community safety needs are met and promote a safe and desirable region.
•Strategic planning
Reasonable response
•Social safety programs
times
in neighborhoods& Prevention RcQponSlVeneSS
commercial areas •Offender accountability
•Hazard mitigation •Proactive risk
through design, assessment&resolution
technology,and
infrastructure
•Compliance with Quality
national regulations& Communication •Effective emergency
standards Standards warning system
•environmentally
of r •Knowledgeable staff
environmentally
sustainable practices •Community awareness,
•Community involvement •Avoredilation education,interaction
in strategic planning 'Insurance services(Oka(isp)rem
'Performance standards
'Customer surveys
'Crime rates
'Value of property lost from crime.lire.end other
'Regional collaboration
16
10/16/2014
Safety (continued)
• Part I Crime Rates
400 347
350
300
250 237
•2013
200 178 145
150 130 •2014
100 15
50 7 1 32 16
0
`e'
g.-"b 'ce�� .o�a�
4a
Safety (continued)
• Value of property lost from crime, fire, and other
events:
— Fire loss: -23.1%
• FY 2014: $3.0 million
• FY 2013:$3.9 million
• FY 2012:$3.4 million
• FY 2011:$4.6 million
— Crime loss: -37.1%
• FY 2014: $2.2 million
• FY 2013: $3.5 million
• FY 2012: $9.8 million
• FY 2011: $11.3 million
• Accreditation achievement: Police, Fire, E-911, Jail,
Building Inspections
17
10/16/2014
FY 2013-2014 Performance
Indicator Report
• Performance Indicator Report development in
progress
• Distribution in December 2014
Where Are We Today?
18
imam
10/16/2014
Historical Reductions to Balance the
Budget
$10 9
$9
$8 7.2
$7
c $6 5.1
$5
$4 2.7 2.8
$3 2.2
$2 0.8 • • 0.6
$1 II mi
�Al'
�Al' 4 1. AI'' F A S O Al'
Al'
FASO FAl'
Includes FTE reductions of 199 since FY 2007.
FY 2015 Strategic Issues
• State reductions of $652,000
— Registrar, Jail Per Diems, Court Services,
Commissioner of Revenue, Commonwealth
Attorney, Treasurer, Libraries, Rolling Stock Taxes,
Recordation Tax, CSA, Police, RVJDC
• Revenue performance unknown
• Snow removal expense vulnerability
• Affordable Care Act vulnerability
• 5% behind on compensation in local market
19
10/16/2014
Revenue History
265 -----.---
Pre-recession
260.5 259.0 260.1
ar, _.. _
7x -._ _—__ 254.4..
251.5 251.8
il
2.50.2
Ii II III
111 ■Ng
230 ' II • ___.- -- 230.8
225 -.
FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY15
(Unaudited) (Adopted)
Revenues for all fiscal years have been adjusted for tax rate changes and
day care revenues for comparability
Red line represents inflation adjusted buying power in 2009 dollars
Real Property Tax
• VA Code:§58.1-3200(2014)-Assess
• City Code: Sections 32-16—32-27—Rate
• Rate decreased from 1.21 to 1.19 on 7/1/2006
-
City of Roanoke 5 Year Trend Tax Rate per$100 of
assessed value
1.19 1.19 1.19 1.19 1.19
13 -Shared Wanoke
IA 7 City Public Schools ith Ro at
os `.K 40%
-
t
0.6 7
OA Value of$0.01
increase
0.2
00,- = $648,000
FYIU Pell FYI) FYI: 1914
20
10/16/2014
Median Value Single Home
132,297 132,361
135.000 128 398 125,704 124,171 _
130p00 .`.. __
125,000
120.000
115,000 ...._......- ..,__...
110,000 ......-.. _.
100,000 ice-- -_—..
FY 10 FY 11 FY 12 FY 13 FY 14
R/E Tax paid on Median Value Single Home
1,590
1,574 1,575
1,570
1,550
1,530 1,428
1,510 --
1,496
1,490
1,478
1,470
1,450 _ _.. _... .._._._ .__.._ _.,._._
FY 10 FY 11 FY 12 FY 13 ,Y 14
Real Property Tax
Neighbors and VA First Cities
Hampton --_ 1.24
Newport News 112
Norfolk 1
Portsmouth 11.24
Richmond _-- 1.20
Roanoke City 1.19
Lynchburg 1.11
Roanoke County 1.09
Salem 1.18
i __ Y
1.0 1.1 1.1 1.2 1.2 1.3 $
Tax Rate per$100 of assessed value,
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
21
10/16/2014
Meals Tax
• VA Code: §58.1-3840(2014)-Impose
• City Code:Sections 32-283–32-298-Rate
Ctty of Roanoke 5 Year Trend -Shared With Roanoke
City Public Schools at
7.0 zo 40%
7.0
6.0 _..5.0_ . S.0 S.0
I I I I so
3. 0 -
3.0 .- Value of 1%
0 2.0 —
1.0 _, _ increase
0.0 — -- _$2,645,000
FY10 FY11 FY12 FY13 FY14
Meals Tax
Neighbors and VA First Cities
Richmond 6.0
11111111111/1111111111.1111111/11
Norfolk __--_ 6.5
Newport News 7.5',
Hampton 7.5
Portsmouth 6.5
Roanoke City
1 _— 5.0
Roanoke County
.0
mil♦ 0
Salem _—__
Lynchburg 6.5
0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 %
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
22
10/16/2014
Personal Property Tax
• VA Code:§58.1-3500(2014)-Assess
• City Code:Sections 32-104—32-112-Rate
cty of Roanoke 5 Year Trend Tax Rate per$100 of
assessed value
$ 3.45.—_. 3.45 3.45 ...3.45 3.4S
3sa -Shared With Roanoke
3.00 City Public Schools at
2.50 NI 40%
2.00
1.50 -
1.00 - - Value of$0.01
0'50 l ----� increase
Ftno FY11 FY12 FY13 FY14 = $57,000
Personal Property Tax
Neighbors and VA First Cities
Hampton 425
Newport News 4.50
Norfolk ! 4.33
Portsmouth 500
Ric hmond 3-7C
Roanoke City _ -- 3-45
Lynchburg — 3.80
Roanoke County 3.50
—
Sale m 3.20
0.00 1.00 2.00 3.00 4.00 5.00 $
-
Tax Rate per$100 of assessed value,
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
23
10/16/2014
Lodging Tax
• VA Code:§58.1-3840(2014)-Impose
• City Code:Section 32-239-32-240-Rate
City of Roanoke 5 Year Trend
8, -Shared With Roanoke
8.0 J;. 7.o u 74 ,.0 _-_. City Public Schools at
7.0 /�— 40%
6.0 -/ 1111 1111 -3/8 shared With
S,o Convention and Visitors
40 Bureau
3.0 -
-- Value of 1%
increase
FY10 FY11 FY12 FY13 FY14
= $485,000
Lodging Tax
Neighbors and VA First Cities
Hampton 8.0
Newport News 1 7.5
___I____
Norfolk .0
_____■_
Portsmouth ;'0
Richmond 8'0
Roanoke City j 8.0
Lynchburg
_____
Roanoke County 7.0
- ______
Salem I 7.0
.. AIM/
- 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 %
•Note: Plus$1 per night for Lynchburg
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
24
l�r
10/16/2014
Business/Professional/Occupational
Licenses (BPOL)
• VA Code: §58.1-3703(2014)-Assess
• City Code:Sections 19-1-19-31—Rate
• City Code:Sections 19-71—19-82-Rate
City of Roanoke Current Rate:
Business/ Maximum -Tax Rate per$100 of
Professional/ Tax Rates State Rate assessed value
Occupational Licenses (per$100) (per$100)
Contracting 0.16 0.16 -Shared With Roanoke
Retail 0.20 0.20 City Public Schools at
Repair,Personal&Business Svcs 0.36 0.36 40%
Financial 0.50 0.58
Real Estate&Prof.Svcs 0.58 0.58
Wholesale,Gross Purchases 0.26 plus$44 Various
• BPOL - Contracting
Neighbors and VA First Cities
Hampton 0.16
Newport News 0.15
Norfolk --- 0.16
Portsmouth i --- 0.16
Richmond rl
Roanoke City 0.16
0 Lynchburg 0.16
-
Roanoke County 0.16
Salem 0.16
0.0S 0.10 0.15 0.20 $
■
Tax Rate per$100 of assessed value,
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
25
•
10/16/2014
BPOL - Retail
Neighbors and VA first Cities
Hampton .20
•
•' 111111
Newport News .20
.. .111111111111111
. Norfolk 20
---
Portsmouth -- .20
•Richmond .20
Roanoke City .20
• ---
Lynchburg .20
Roanoke County -- 2D
I Salem 20
0.05 0.10 0.15 0.20 $
Tax Rate per$100 of assessed value,
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
I
BPOL - Repair, Personal & Business Services
Neighbors and VA First Cities
Hampton 0.36
______
Newport News I 0.36
_____
Norfolk • 0.36
____
Portsmouth 0.36
Richmond 0.36
Roanoke City I 0.36
_______
Lynchburg 0.36 I
- .1.1111111111111111.11.111111111111111.1111
Roanoke County 0.36
Salem — 0.33
o 0.05 0.1 0.15 02 025 0.3 0.35 0.4 $
Tax Rate per$100 of assessed value,
Source:Weldon Cooper Center for Public Service 2013 Tax Rates St
26
10/16/2014
BPOL - Financial, Real Estate
& Professional Services
Neighbors and VA First Cities
Hampton
.111111
Newport Newport NkwS I --- .513
Norfolk
Portsmouth '58
Richmond •58
Roanoke City` --_-- 'se
Lynchburg -58'
Roanoke County .58
Salem s,
0 0.1 0.2 03 0.4 0.5 0.6 $
•Note: $0.50 Financial Services tax for City of Roanoke
Tax Rate per$100 of assessed value 53
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
I
BPOL — Wholesale, Gross Purchases
Neighbors and VA First Cities
Hampton r.15
_-
Newport News 020
Norfolk r35
-_
Portsmouth 0.15
--
Richmond 022
---
Roanoke City 0.26
---
I ynr hhurg 0.28
Roanoke county
Salem
0.13
0 0.05 0.1 0.15 02 0.25 0.3 $
•Note:$0.26 per$100 Gross Purchases plus$44 for City of Roanoke
Tax Rate per$100 of assessed value
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
I
I
27
10/16/2014
Communication Sales and Use Tax 5%
• In 2006, legislation enacted by the General Assembly, House
Bill 568, replaced many state and local taxes and fees on
communications services with a flat 5% rate.
• City of Roanoke communication tax: highest in FY08: $8.0
million; most recent FY14: $7.0 million.
• Some localities receiving Communications Sales and Use Tax
Distributions, FY2012:
Roanoke Salem Lynchburg
Roanoke County Richmond Hampton
Newport News Norfolk Portsmouth
Residential Solid Waste Fee
The localities that do collect such fee are:
(Per year)
Portsmouth $400.32
Tags:$11.40 per 32 gallon;
Lynchburg $23.28 per 64 gallon plus$60 annual
$280.80-60 gallon cart;
Newport News $351-90 gallon cart
Norfolk $327.36
Richmond $210 per can
$520;or$299 if a household
Hampton recycles at least twice per month
28
10/16/2014
Comments & Questions
(Break)
29
10/16/2014
Capital Improvement Program
• Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic
Development
• Bridge Renovation/Replacement
• Streetscape Projects
• Stormwater System Enhancements
• Civic Center
• School Maintenance
• Targeted Livability Investments
• Parks and Recreation
• Libraries
Investments made within parameters of debt limitations
Debt Issuance Planning
FY 2015-2019
Project 2015 2016 2017 2018 2019 Total
RCPS $ 5,000,000 $ 8,500,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 28,500,000
Bridge Renovation 3,800,000 5,650,000 6,900,000 3,100,000 3,250,000 22,700,000
Library Master Plan 3,093,000 2,857,000 2,720,000 2,170,000 500,000 11,340,000
P&R Master Plan 1,000,000 1,000,000 2,500,000 2,500,000 2,500,000 9,500,000
Civic Center 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000
Stormwater Management 1,120,000 1,120,000 1,120,000 1,120.000 1,120,000 5,600,000
Sidewalk 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000
Street Scapes - 500,000 - 500,000 - 1,000,000
Fire Facility Master Plan 750,000 - - - 5,000,000 5,750,000
911 Center 250,000 - - - - 250,000
Passenger Rail
Infrastructure 3,000,000 2,500,000 - - - 5,500,000
Broadband 2,000,000 - - - - 2,000,000
Total $22,013,000 $24,127,000 $20,240,000 $16,390,000 $19,370,000 $102,140,000
• Projects not listed include: Fire Stations, E911 Facility, Main Library
• Additional debt service funding required of$250k over 4 years
30
10/16/2014
Total Debt Service as%of Total Expenditures
(Preliminary FY15-19 CIP totaling$102.140M)
11.0%1 10.0%
Debt
10.0%' Palky
limn
9.1% 9.1% 8.8% 9.1% 9.0%
9.0%'.
8A%
8.0%
7.0%
6.0%
5.0%
4.0%
3.0%
2.0%
1.0%
L OA% 2014 2015 2016 2017 2018 2019
Assumes 0%increase in expenditures FY 2016 through 2019 using FY 2015 adopted expenditures as the base year.Includes planned Debt
Issuance FY 2015 through 2019.
FY 2015 Cash Funding
for One-Time Expenses
Funding Amount
Excess Debt Service Funding $1,789,554
Economic and Community Development Reserve $200,000
TOTAL FUNDING $1,989,554
Capital Contributions Amount
YMCA of Roanoke Valley(3rd of 5 Installments) $100,000
Virginia Museum of Transportation(2nd of 5 Installmer $100,000
Jefferson Center(2nd of 5 Installments) $100,000
Arts Endowment $250,000
TOTAL FUNDING $550,000
Project Amount
Greenways and Trails $200,000
One Time Funding and Operating Capital(Capital
Building Maintenance,Fleet Replacement, $1,053,703
Percent for the Arts $38,900
Grant Match Contingency $100,000
Capital Project Contingency $46,951
TOTAL $1,439,554
31
10/16/2014
Parking
Parking Fund Goals and Objectives
• Manages 4,100 parking spaces in (7) Off-Street Garages and
(5) Off-Street Lots;
• Manages and enforces 3,000 On-Street Parking Spaces ;
• Provides off and on street parking supporting downtown
commerce , residential development, tourism and student
parking demands;
• Ensures that revenues generated are sufficient to recover all
operating costs and life cycle maintenance of the system;
• Strives to maintain reserve to address capital needs of the
Parking Fund;
32
10/16/2014
Parking Fund Current Statistics
• Average Occupancy Off-Street 3,700
• Current Residential Off-Street 628
• Current Off Street Parking Rates
— Reserved Rate $ 75-$90/month
— Unreserved Rate $ 35-$70/month
— Residential Rate $ 8.75-$17.50/month
— Daily Rate $.50/half hr-$1.00/half hr
— Maximum Daily Rate $5-$6
— Evening/Saturday* $2-$3 * only in certain core
decks/lots
• On-Street parking is not a pay to park system
Parking Fund Revenues
$4.0
$3.5
$3.0
$2.5 Non-operating*
° Leases
$2.0 i, Parking Violations
E $1.5 •Short-term Parking
$1.0 •Monthly Parking
$0.5
$-
FY2010 FY2011 FY2012 FY2013 FY2014
•Non-operating revenues are shown net of Capital Contributions.
Data for FY2014 is unaudited. Data from FY2010—FY2013 is as of June 30'h audited financial statements.
33
10/16/2014
Parking Fund Debt Service and
Operating Expenses
$5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000 • Debt Service
$2,000,000 •Operating Expense
$1,500,000
$1,000,000
$500,000
$-
FY2010 FY2011 FY2012 FY2013 FY2014
Data for FY2014 is unaudited. Data from FY2010—FY2013 is as of June 300 audited financial statements.
Parking Fund Revenues versus
Operating Expenses and Debt Service
$4.0
$3.5
$3.0
$2.5
o -.0-Operating Revenue
$2.0 -u-Operating Expense
5- $1.5 _ ~Debt Service
$1.0
$0.5
$-
FY2010 FY2011 FY2012 FY2013 FY2014
Data for FY2014 is unaudited. Data from F32010—F32013 is as of June 30.audited financial statements.
34
10/16/2014
Parking Fund Capital Maintenance/ Planning Process
• FY14 Condition Assessment completed at all garages
• Garages have various needs based on age and design;
• Each garage has its own 5 year prioritized preventative
maintenance plan;
• Overall system is well maintained;
• Vertical transportation system modernization;
• Access/ Revenue Equipment upgrades planned
• FY15 On-street Equipment Assessment completed
• Needs include handheld unit/software/server upgrades
5 Year Capital Needs of the Parking
Fund
FY15 FY16 FY17 FY18 FY19
Structural $60,000 $815,000 $485,000 $490,000 $405,000
Preventative
and Repairs
Equipment $160,000 $85,000 $170,000 $100,000 $100,000
Upgrades
Vertical $65,000 $270,000 $200,000 $250,000 $196,000
Mechanical
Upgrades
On-Street $20,000 $60,000 $25,000 $10,000 $10,000
Equipment/
Systems
$305,000 $1,230,000 $880,000 $850,000 $711,000
35
10/16/2014
Parking Fund Analysis
• Parking Fund must address its on and off-street
funding needs from its own revenue stream;
• Prolonging useful life of capital assets is essential to
prevent future high rehabilitation costs to the Fund;
• New technology and best practices will reduce
operating costs over the long term;
• Consolidated parking operations favor balanced rate
structures to address these needs;
• Asset protection and facilities maintenance are key
to system longevity
Next Steps
• Create work plan to identify efficiencies to lower operating and non-
operating costs;
• Benchmark current rate structures against local providers and First Cities
comparables to stimulate increased demand and revenue growth;
• Enhance on-street management strategies to encourage long term parkers
to utilize garages vs on-street short term spaces;
• Implement on-street metering pilot;
• Adjust marketing strategies to improve garage occupancies;
• Support public/private mobility strategies to help visitors utilize public
parking assets;
• Work in close co-operation with Economic Development to match
prospect's parking needs with supply
36
• 10/16/2014
Where Do We Want To BeIn5
Years?
I
Vision Statement
The City of Roanoke is a safe, caring
and economically vibrant community
in which to live, learn, grow, play and
prosper.
37
10/16/2014
City of Roanoke
Priorities
Cultivate a thriving business
Assure community safely needs are met environment and innovative
and promote a safe and desirable Safet - Er.,onom workforce opportunities to ensure
region. y the prosperity of our community.
Enhance exceptional Roanoitya Livability Education Foster an environment for
exceptional vitality as an y
attractive,diverse,culturally lifelong learning adle t
inclusive,vibrant and active city encompasses cradle to
in which to live,work and play. career and beyond through
shared services and
community involvement
Good
Infrastructure Governm entro°itle effective government
Maintain and build quality ich maximizes resources
infrastructure that supports to ensure an open,
healthy residential responsive,and innovative
neighborhoods,successful service to the community.
commercial areas,and Human
accessible public facilities Services
and amenities.
Foster a caring community
that utilizes a regional and
collaborative approach which
encourages self-sufficiency
while providing a social
safety net to citizens when
they are most vulnerable.
How Do We Get There?
38
10/16/2014
Focus on Being a Resilient
Community
The ability of a system, entity, community, or
person to withstand shocks while still
maintaining its essential functions and to
recover quickly and effectively.
Steps to Being a Resilient
Community
• Step 1: Stabilize strategically
— Establish affordable levels of service
— Address problems
— Protect infrastructure
— Stabilize finances
— Debt management
— Protect reserves
39
10/16/2014
Steps to Being a Resilient
Community (cont'd)
• Step 2: Move toward sustainability with a
long-term, strategic view
— Enhance planning
— Reform the budget process
— Address long-term liabilities
— Increase accountability
— Live in INNOVATION
Steps to Being a Resilient
Community (cont'd)
• Step 3: Move from sustainability to resiliency
"A financially resilient government has recovered its
financial stability and gone on to implement
strategies, control mechanisms, budgeting
techniques, and early warning systems to make sure
it can withstand future shocks". (GFOA, 2012)
Leadership, Thoughtfulness, Vigilance and Courage
40
• 10/16/2014
5 Year Financial Plan
• Strategic Planning Tool
• Advance discussion of revenue and
expenditure issues
• Identifies a possible fiscal gap to be closed
each year during budget development
The 5 Year Financial Plan Development
Process
• Inputs:
— Determine assumptions on revenue growth and
expenditure growth
— Manual exceptions
— External influences and opportunities
— Debt assumptions
— Capital goals
• Output:
— Framework for discussion and use as a planning tool
• Discussion
h
41
10/16/2014
Base Scenario Assumptions
• 1% Growth of All Revenues
• 2% Growth of All Expenditures
— Includes Salaries
Scenario 1
• 1% Growth in Real Estate & Meals Taxes
• 2% Growth in Personal Property
• 2% Growth in Expenditures
42
10/16/2014
Scenario 2
• Flat Revenues
• 2% Growth in Operating Expenditures
— Excludes salary adjustments
What should we focus on?
Discussed Follow-up
• Taxes and Fees
• Compensation
• Capital Projects
• Parking Fees
43
10/16/2014
FY 2016 Budget Development
• Council Briefings:
— January:Local Tax Projection,Non-Discretionary Cost Increases,Retirement,5 Year
Financial Plan
— February:Price of Government,Allocation to Priorities,Offers by Priority,Capital
Planning
— March:Ranked Offers by Priority,Capital Planning
— April:Balancing Strategies,Revenue Adjustments/Enhancements,Capital Planning,Cash
Funding for One-Time Expenses
— April:Presentation of FY 2015 Recommended Budget
— May:Budget Study
Process Questions or Concerns?
APPENDIX
44
Ammo
10/16/2014
Trend Indicators
• Presented in February, 2011
• Factors affecting financial condition of a
locality
• Monitor changes over a period of time
• Update on 6 of the indicators
Trend Indicators
• Revenues per capita
• Tax revenue 5
• Revenue shortfalls or surpluses
• Expenditures per capita
• Expenditure Surplus
• Fund Balance lr
45
10/16/2014
Revenues Per Capita
Total revenue divided by population
$4,000 -
$3,000 2,711 2.767 2.663 2'860 2.82
2,766 2,630 2,682
$2,000
$1,000 -
$0
�ry F ry�1 �ry� F e 0"e rye �ry0^ry �ry a���,
y {
Jc
O�
�ry
Warning Trend: Decreasing revenues per capita
Tax Revenues
$250 - -
$200 107 115 120 123 121 123 124 $-55
$150 108 107 111 01 9 106 55
$100 107
$50
$0 -,- I I I -.--- I � I
F F F F ,c,aJ
111 - -Current Dollars
Constant Dollars
Not yet Updated;Warning Trend: Decline in Tax Revenues
46
10/16/2014
Revenue Shortfalls or Surpluses
Actual revenue divided by revenue budget
2.50%—
2.00% 1.4
1.50% 1 –
1.00%
0.50% _--
0.00
-0.50%
(0.21)
-1.00% (0.03)
-1.50% (0.07) (DA)
-2.00% (1.3)
-230% _-
•3.00%
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Unaudited)
Warning Trend: Increase in revenue shortfalls as a percentage of
actual revenue
Fund Balance
$0 2
25.5 26.0 6.1 26.8
$0 — - ��-
18.1 18.8 19.2 19.3
$0 _ f
$0
$0
$0 -
$0
FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014
In FY 2011,the City implemented GASB Statement No.54 which
changed the definition and components of fund balance
47