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HomeMy WebLinkAboutCouncil Actions 12-01-14 FERRIS 40116-120114 ROANOKE CITY COUNCIL/ROANOKE CITY SCHOOL BOARD/ STATE AREA LEGISLATORS DECEMBER 1, 2014 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA NOTICE This morning's meeting and briefings will be televised live and replayed on RVTV Channel 3 on Thursday, December 4 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, December 6 at 4:00 p.m., and video streamed by internet through Rev.Net Technologies, Inc., at http://www.wrev.net. Council Meetings are offered with closed captioning for the hearing impaired. 1. Call to Order -- Roll Call. • City Council - Council Member Lea was absent. • Roanoke City School Board —All Present 2. Welcome and Opening Remarks. • Mayor David A. Bowers • Chairman Todd A. Putney 3. Presentation of the City/School 2015 Legislative Program. Council Member Court G. Rosen, Chairman, Legislative Committee. 4. Closing remarks by Area State Legislators, Council Members, School Board Trustees, and City Officials. 5. Recess/Adjourn — 10:15 a.m. 1 THE COUNCIL MEETING WILL STAND IN RECESS AND RECONVENE TO CONSIDER THE FOLLOWING AGENDA ITEMS: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (5-0, Council Member Rosen was not present when vote was recorded) A communication from Vice-Mayor David B. Trinkle, Vice-Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid-year performances of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (5-0, Council Member Rosen was not present when vote was recorded) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property located at 209 Henry Street, N. W., bearing Official Tax Map No. 2013001, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (5-0, Council Member Rosen was not present when vote was recorded) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE CITY SCHOOL BOARD TO BE HELD ON MONDAY, JANUARY 5, 2015, at 9:00 A. M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. Mayor Bowers advised that the meeting would be postponed. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • City/County Litter Program - 15 minutes • City Snow Removal Program - 30 minutes AT 11:33 A.M., THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M., FOR A CLOSED MEETING IN COUNCIL'S CONFERENCE ROOM, ROOM 451, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ,AIrel t ROANOKE CITY COUNCIL REGULAR SESSION DECEMBER 1 , 2014 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1 . Call to Order--Roll Call. Mayor Bowers and Council Member Lea were absent. The Invocation was delivered by Pastor Kelvin Edwards, Sr., The Kelly Charge of the United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Trinkle. Welcome. Vice-Mayor Trinkle. NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, December 4 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, December 6 at 4:00 p.m., and video streamed by internet through Rev.Net Technologies, Inc., at http://www.wrev.net. Council Meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 3 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ARCHITECTURAL REVIEW BOARD - TWO VACANCIES FOUR -YEAR TERMS OF OFFICE ENDING OCTOBER 1, 2018 BOARD OF ZONING APPEALS - TWO VACANCIES UNEXPIRED TERM OF OFFICE ENDING DECEMBER 31, 2015 THREE-YEAR TERM OF OFFICE ENDING DECEMBER 31, 2017 4 BUILDING AND FIRE CODE BOARD OF APPEALS — ONE VACANCY (CITIZEN AT LARGE) THREE-YEAR TERMS OF OFFICE ENDING JUNE 30, 2017 FAIR HOUSING BOARD - TWO VACANCIES UNEXPIRED TERMS OF OFFICE ENDING MARCH 31, 2016 PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION - ONE VACANCY— (AT LARGE) THREE-YEAR TERM OF OFFICE ENDING JUNE 30, 2017 ROANOKE NEIGHBORHOOD ADVOCATES — THREE VACANCIES ONE UNEXPIRED TERMS ENDING JUNE 30, 2015 TWO UNEXPIRED TERMS ENDING JUNE 30, 2016 THE COUNCIL IS ACCEPTING APPLICATIONS FOR MEMBERSHIP ON THE YOUTH SERVICES CITIZEN BOARD. TERMS OF OFFICE WILL CONSIST OF 4-ONE, 4-TWO, 5-THREE, AS WELL AS TWO STUDENT MEMBERS, EACH COMMENCING JULY 1, 2015. APPLICATION FOR APPOINTMENT IS AVAILABLE ON THE CITY'S WEBSITE AND IN THE CITY CLERK'S OFFICE. FOR QUESTIONS AND/OR ADDITIONAL INFORMATION, PLEASE CONTACT THE CITY CLERK'S OFFICE AT 853-2541. DEADLINE IS APRIL 15, 2015. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Proclamation declaring December 1, 2014 as World AIDS Day. Presented a ceremonial copy to Pam Meador, Director of the Drop-In Center, a program of the Council of Community Services. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Martin Jeffrey, Evelyn Bethel, Helen Davis, Troy Larimer and Robert Gravely appeared before the Council. 5 4. CONSENT AGENDA (APPROVED 5-0, C-2 was removed and considered separately) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Vice-Mayor called attention to one request for public hearing from the City Manager; and Calendar of Events for Budget Development activities for FY 2015 - 2016. C-1 A communication from the City Clerk advising of a vacancy on the Board of Zoning Appeals due to the relocation of residence out of the City by Steven Trompeter, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-2 A communication from the City Manager requesting that a public hearing be scheduled for Monday, December 15, 2014, at 7:00 p.m., or as soon thereafter as a matter may be heard, to consider a request of Child Health Investment Partnership for tax exemption of real property located at 1201 Third Street, S. W., designated as Official Tax Map No. 1023006. RECOMMENDED ACTION: Concurred in the request, 4-0, Council Member Rosen abstained from voting due to a Conflict of Interest which statement was read into the record. C-3 A communication from the City Manager recommending adoption of the Calendar of Events for Budget Development Activities for Fiscal Year 2015 - 2016. RECOMMENDED ACTION: Concurred in the request. C-4 Reports of qualification of Thomas T. Cullen as a Director of the Economic Development Authority for a term of office commencing October 21, 2014 and ending October 20, 2018; and Kermit E. Hale and Anthony M. Russell as members of the City Planning Commission for four-year terms of office, each, ending December 31, 2018. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 6 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Execution of additional amendments to City's contract with AECOM Technical Services, Inc., in connection with the Franklin Road over Norfolk Southern Railway Bridge Replacement and Corridor Study - Engineering Design Services. Adopted Resolution No. 40116-120114 (5-0). 2. Acknowledgement of funding for Western Virginia Workforce Development Board Workforce Investment Act (WIA) Programs. Adopted Resolution No. 40117-120114 (5-0). 3. Acceptance of the 2013 Continuum of Care (CoC) Planning Grant Award from the Department of Housing and Urban Development; authorization for the City of Roanoke to serve as the fiscal agent; and appropriation of funds. Adopted Resolution No. 40118-120114 and Budget Ordinance No. 40119-120114 (5-0). 4. Acceptance of donation of a police K-9 to the Roanoke Police Department from Summit Nutritionals International Inc. Adopted Resolution No. 40120-120114 (5-0). 5. Approval and authorization of an encroachment permit for the installation of a Greater Roanoke Transit Company t/a Valley Metro Bus Stop Shelter to be located in the right-of-way at the corner of Colonial Avenue, S. W. and McNeil Drive, S. W. Adopted Ordinance No. 40121-120114 (5-0). COMMENTS OF CITY MANAGER. The City Manager shared the following comments: • Priority Indicators and Performance Measures from 2015 Budget process are available to the public and for use in the FY 2016 Budget process. 7 Soccer Field Kickoff at Countryside • Roanoke Star Soccer Club, in conjunction with Roanoke Parks and Recreation, will host an inaugural "kick-off' to celebrate the upcoming development of the new soccer field complex at Countryside Park just off of Ranch Road. • The Kickoff will take place on December 3 at 2:00 p.m. • Staff members from the Soccer Club will be joined by city officials as they all line up to take the first shot on goal. • These new fields will add to the overall popularity of the new Countryside Park that officially opened last January. Annual Tree Lighting • The city's annual tree lighting will be held on Salem Avenue at Wells Fargo Plaza on Friday, December 5. • The countdown to the tree lighting will begin at 5:45 p.m. with the actual lighting at 6:20 p.m. • The tree will display hundreds of handmade ornaments created and donated by students and visitors of Art Venture at the Taubman Museum of Art. • Sponsored by City of Roanoke, Roanoke Parks and Recreation, and Downtown Roanoke, Inc., this event is the kickoff to Dickens of a Christmas which includes activities on the City Market the first three Fridays in December. • Dickens of a Christmas continues on December 12, beginning with Haley Toyota's City of Roanoke Christmas Parade, and on December 19 with the RVSPCA Pet Costume Contest and Coca- Cola's Snow Zone. Policy Academy Graduation • December 19, 3:00 p.m. • Roanoke Police Training Academy • The Police Training Academy is responsible for recruiting, hiring, and training officers. • Roanoke's Academy is certified as a Criminal Justice Academy by the Commonwealth of Virginia Department of Criminal Justice Services, and has been in operation since 1969. • The Academy exceeds standards set forth by DCJS, and has provided the Roanoke Police Department and surrounding agencies with top quality officers. • Thirteen recruits are scheduled to graduate. 8 b. DIRECTOR OF FINANCE: 1 . Financial Reports of the City of Roanoke for the period ended October 31 , 2014, and Roanoke City Public Schools for the period ended September 30, 2014. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution amending the 2015 Legislative Program, and ratifying, adopting and endorsing the 2015 Legislative Program, as amended, for the City to be presented to the 2015 Session of the General Assembly. Adopted Resolution No. 40122-120114 (5-0). 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Vice-Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At 3:09 p.m., the Council meeting recessed for continuation of Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 3:55 p.m., the meeting reconvened in the Council Chamber. Appointed Frederick Bromm to replace Roger Malouf as a member of the Board of Zoning Appeals for a three-year term of office commencing January 1, 2015 and ending December 31, 2017. Appointed Jerry Smith to replace William Holland as a member of the Board of Building Code and Fire Appeals for a three-year term of office ending June 30, 2017. 9 Appointed David Parr to fill the unexpired term of Paul Adams ending June 30, 2015; Chris Craft to fill the unexpired term of Anthony Tate ending June 30, 2016; and Kenya Huffman to fill the unexpired term of Philip Clement ending June 30, 2016 as members of the Roanoke Neighborhood Advocates. CERTIFICATION OF CLOSED MEETING. (5-0) 12. ADJOURNED - 3:56 P.M. 10 < < CITY OF ROANOKE Sr�Mr sy il{. CITY COUNCIL a`. _ ' 215 Church Avenue,S.W. �-_. % .,=.8�:+!.•' Noel C.Taylor Municipal Building,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D. Bestpitch Raphael E."Ray"Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B.Trinkle December 1, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise you that I will not be present at the 9:00 a.m. or 2:00 p.m. sessions of Council on Monday, December 1, 2014. Best wishes for a successful meeting. Sincerely, � Sherman P. Lea Council Member SPL:jec ..... - - --.,---,.......■....._---........".......... 2015__----_- AGENDA LEG CITY OF ROANOKE LEG ISLATIVE .,.. .... _,„,/,..,ief. fr aill •Oi 1114` i ..... ._,...,..,_. mot _ Rill s op m al _, ,_ . ... OIL I ' 111 I ..,_ ‘ 11 .., . -.- I i r WI. 7 TL7 , i ' ilk .16 l' ill le Icil) 1 II ‘.‘ • 0 ,, *. • .1111 A • 1°0. r.4,ii ..- oro . . , .00 ii go d i 'le ..' . . 4, 1111/.714 .....1• ROANOKE i "x 1,.,� � «t � State & Local Partnership • Oppose unfunded mandates on localities; there are more than 65o of them that cost localities billions • Reform the Line of Duty Act and return financial responsibility of the program back to the Commonwealth (JLARC report due mid-December) • Reform the tax code; repeal outdated or unnecessary tax FUTURE preferences; public education funding is more important 73 • Move forward on I-73; there is a need to identify 11111 C O R R I D O R funding sources and then proceed with construction --. • Maintain the course on returning passenger rail service to Roanoke • To benefit transit, amend the Code so that new gas tax r� revenue will go through the transportation funding formula ROANOKE ublic and General Government • Change the domestic violence grant funding formula to allow Sabrina's Place to compete for grants. • Amend the Code to provide medical professionals with qualified immunity from civil suits arising from their withdrawal of blood from individuals as a part of the execution of a search warrant. (19.2-53.1) • Authorize local governments to ban plastic bags because they are a public nuisance or allow localities to tax them for environmental clean -up projects. • Repeal the requirement that City procurements must be published in the newspaper and instead require that procurements be published on Virginia's "eva.virginia.gov" Internet procurement portal. • Add one General District Court position to the Roanoke Circuit. ROANOKE 1.,,, Public Education • Support legislation to allow School Boards to set a start date prior to Labor Day; this would help dual enrolled students ensure that they can attend Virginia Western Community College and there would be more school days prior to the SOL tests • Hold education harmless during budget negotiations • Create an Urban Schools Task Force to review the challenges, identify best practices and make recommendations for how to improve public education in Virginia's urban school districts fir* AI ROANOKE CITY PUBLIC SCHOOLS ROANOKE son,NNCrnt WV*0MNa•>.tl t.A , a .. ,,,,„..,,,, ,,,,,. ,.. .,.., .44.. 0 e ,,, ,,t,•... R 4.44::, ....,„.. ,,, f. ,,., .., ,..... , • ...,, . . . . 0.:, ii„. , . 1. ,/, , ,. . . . ., . _ ; „: CITY COUNCIL SCHOOL BOARD David A. Bowers, Mayor Todd Putney, Chair Dr. David B. Trinkle, Vice-Mayor Suzanne Moore, Vice-Chair William D. Bestpitch Bill Hopkins Raphael E. Ferris Mae G. Huff Sherman P. Lea Annette Lewis Anita J. Price Lori Vaught Court G. Rosen Dick Willis CITY MANAGER SUPERINTENDENT Christopher P. Morrill Dr. Rita D. Bishop Daniel J. Callaghan City Attorney 464 Noel C. Taylor Municipal Building Roanoke, VA 24011 540-853-2431 INTRODUCTION The City Council is pleased to commend this Legislative Program for consideration by the 2015 Session of the General Assembly. The City Council, representing all the people of our Six-Time All-America City, is uniquely qualified to understand the legislative needs of City government and our people. We are of the opinion that this Program is responsive to those needs. As a policy matter, we continue to believe that local governments are the best vehicles for the delivery of many services to the public because local governments are closest to the people and the most responsive. We continue to be concerned about the cumulative effect of Federal and State legislative and regulatory mandates, many of which are unfunded, the continued erosion of local revenue sources, and the State's fiscal woes. This Program is a combined Program for City Council and the School Board. You will note that we have made a conscientious effort to pare our Program down to the issues that we believe are most important to the citizens of this City. The City Council portion was prepared by the City Attorney,Daniel Callaghan,with the assistance of comments and suggestions from Council members, City administrators, and citizens. The School Board portion was prepared with the assistance of advice and comments from the School Board and administrators. The entire Program has been carefully reviewed by City Council's Legislative Committee, which consists of all the members of Council, and Annette Lewis and Dick Willis of the School Board. Upon the recommendation of the Legislative Committee,the Program was adopted and endorsed by City Council on November 3,2013. See Resolution No.40100-110314 a copy of which is attached. If during the course of the Session our legislators have questions concerning the position of the City or School Board on legislative matters, they are encouraged to contact us. I also know that representatives of the City and School Board will be in contact with our legislators on many occasions during the 2015 Session,and their consideration of these communications is deeply appreciated. With the support of our legislators, and this City is fortunate to have legislators who are most supportive and responsive to the needs of our City and its citizens, I know that our City government and School Division will be improved and that the quality of life for our citizens will be advanced. David A. Bowers, Mayor Roanoke City Council 2015 Legislative Program In addition to the local and regional issues discussed below, the Roanoke City Council incorporates the 2015 Legislative Program and policy statements of the Virginia Municipal League into the City Council's 2015 Legislative Program. The 2015 VML Legislative Program and policy statement can be found at http://www.vml.org/Legact.htnil I. BUDGET, LOCAL AID,AND LOCAL REVENUES A. Budget and Unfunded Mandates The City of Roanoke strongly urges the General Assembly to maintain its commitment to localities by avoiding reductions in local aid. Budget challenges should not be used to shift state service or financial responsibilities from the Commonwealth to localities. Moreover, the General Assembly should oppose any new mandates on localities that are not fully funded by the Commonwealth. The City also opposes the continuation of state mandates for which the Commonwealth proposes to shift the fiscal responsibility for such programs to localities. Roanoke specifically requests the General Assembly to fund the obligations of the Commonwealth set forth in the Line of Duty Act (Sections 9.1-400 through 9.1-408, Code of Virginia (1050) as amended). JLARC is due to publish a report on Virginia's Line of Duty Act in December 2014. B. Enhance Local Revenue Collections Current state law allows localities to impose and collect interest, fees, and penalties for late payment of certain taxes. State code limits the ability of localities to waive interest, penalties, and fees that occur to two (2) narrow circumstances. Roanoke believes that localities should have the authority to compromise the amount of interest, penalties, and fees that occur on unpaid taxes. Localities, exercising their prudent judgment, should have the power to negotiate with taxpayers in the payment of these accounts. Roanoke believes that this broader power will enhance the collection efforts of this City by encouraging taxpayers to negotiate meaningful and timely payment of their delinquent obligations. Roanoke proposes amendments to Section 58.1- 3916 to allow localities to adopt ordinances to permit the waiver, in whole or in part of the amount of interest, penalties and fees that accrue on delinquent taxes, based upon the prudent judgment of the locality's director of finance and treasurer. Roanoke suggests that Section 58.1- 3916 be expanded to permit a locality to adopt an ordinance to allow the appropriate official (director of finance or treasurer) to waive, defer, or forgive, in whole or in part, accrued interest, penalties, or fees, when in the discretion of the appropriate official, such action is just and proper under the circumstances presented. Presently, Roanoke is owed the following amounts for delinquent real estate taxes, business licenses, and personal property taxes (including vehicle license taxes): 1 Type of Tax Taxes Due Penalties Interest Fees Real Estate $ 3,056,555 $ 283,955 $ 534,335 $ 187,551 Business Licenses $ 511,528 $ 40,792 $ 84,311 $ 30,525 Personal Property $ 4,430,824 $ 266,928 $ 374,026 $ 684,570 (including vehicle taxes) TOTAL $7,998,907 $ 591,675 $ 992,672 $ 902,646 NOTE: The amount of delinquent taxes and accrued penalties, interest, and fees cover several years. The City's collection rate is at least 95%, depending on the type of tax assessed. Roanoke's ability to collect these unpaid taxes will be enhanced with the ability to negotiate settlements involving accrued interest, penalties, and fees. C. Tax reform The City welcomes a discussion, review, and reformation of the current tax structure in the Y > Commonwealth. Meaningful tax reform can only be achieved through a comprehensive effort; piecemeal attempts will not address this critical economic issue. An essential component of any debate on meaningful tax reform must begin with a serious study of the current tax preferences provided to a myriad of interests. These tax preferences cost the Commonwealth billions in revenues annually. Additionally, tax reform must be a balanced approach that allows localities Y Y� pp some flexibility in establishing a local tax structure that supports the local and regional economy. Lastly, tax reform should be revenue neutral to local revenues. II. TRANSPORTATION Transportation infrastructure is essential to economic development, community strength, and quality of life. Transportation infrastructure also contributes to improvements in environmental quality and energy conservation. Roanoke applauds the continued efforts of the Governor and the General Assembly in developing, promoting, and funding a comprehensive and diverse transportation plan for the Commonwealth, and the Roanoke region. The Commonwealth and Roanoke are active partners in the return of passenger rail to the Star City within the next two years. Roanoke appreciates and applauds this commitment from the Commonwealth. Roanoke supports further expansion of passenger rail service throughout Southwest Virginia. A. Highway Infrastructure The City urges Congress, the Federal Highway Administration, Governor, General Assembly, and the Virginia Department of Transportation to take all steps necessary to pursue all available funding for improvements to expand and improve Interstate 81 and commence construction of Interstate 73 from Interstate 81 to the North Carolina border, including improvements to Interstate 581 and re-designation of Interstate 581 to Interstate 73. These projects are critical 2 components in the improvement of transportation infrastructure in the Roanoke Valley and Southwest Virginia. Improvements in transportation infrastructure and facilities are essential to the maintenance and expansion of economic development throughout our region. This project is Roanoke's highest transportation and economic development priority. B. Public Transit Funding Roanoke strongly encourages the General Assembly to maintain support for local public transit programs such as the Valley Metro bus service in Roanoke. Local bus service is a critical component of the overall transportation system in our community and is an important component of our community's quality of life. For many Roanoke residents, bus service is an essential service. A quality bus service will reduce traffic congestion and energy consumption. Roanoke opposes any changes in funding formulas that will drastically reduce current funding for Valley Metro bus system. If Congress fails to pass the Marketplace Fairness Act (MFA) by January 1, 2015, then the motor fuel tax at the "rack" increases by 1.6% to make up the revenue loss. However, the new increment would be used exclusively for road maintenance. Transit would have received a share of MFA revenue. Without MFA, DRPT expects $20.0 million less revenue for transit projects. This provision from HB 2313 must be amended to ensure that the new gas tax funds generated by a failure of the MFA to pass will flow through the transportation formula as it would have if MFA had passed. Furthermore, Roanoke requests that the General Assembly take immediate steps to protect transit funding, which is projected to plummet by$100 million per year by FY 2023. After the state bonds for transit are exhausted in FY 19, even with the HB 2313 revenues, the state match for transit capital projects will drop to about 10 percent by FY 20, dropping from $160.0 million in FY 15 to less than $120.0 million in FY 2020 and to just over$60.0 million by FY 2023. The time to fix the transportation system distribution formula is now. III. DOMESTIC VIOLENCE The City urges the General Assembly to maintain supervised visitation programs for families confronting domestic violence. Presently, Total Action for Progress (TAP) operates Sabrina's Place which is the only comprehensive program in the Commonwealth that provides domestic violence focused supervised parental visits and child exchanges. TAP provides this service to Roanoke and the Roanoke Valley region. The City urges the General Assembly to continue support of supervised parental visitation and child exchange programs such as Sabrina's Place because such programs are a critical component of efforts to curb domestic violence. IV. LAW ENFORCEMENT Roanoke police request an amendment to State Code to provide medical professionals with qualified immunity from civil suits arising from their withdrawal of blood from individuals as a part of the execution of a search warrant. Code section 18.2-268.5 provides qualified immunity for medical professionals related to implied consent. Under this law, the medical profession is 3 relieved of civil liability except for the act of performing this procedure. However, the medical profession is not relieved from negligence in withdrawing of any blood sample. Under current application of the law, certain medical professional are reluctant to take blood samples pursuant a search warrant without the protection of the qualified immunity. Roanoke recommends that the General Assembly enact a new section of state code (§ 19.2-53.1) to address the taking of blood samples pursuant to a search warrant. The new section will provide that the arresting officer may seek to obtain a search warrant to conduct a blood test of the person suspected of a violation of driving while intoxicated. The qualified medical professional who performs the blood test pursuant to the search warrant will have a qualified immunity identical to the qualified immunity current afforded the medical professional under the implied consent statute. V. ADMINISTRATIVE MATTERS A. Advertising City Procurements The City supports changing the procurement notification Code section to allow localities, at local option, to publish their procurements on the Commonwealth's Internet procurement portal, known as "e-va". The website address is www.eva.virginia.gov. Publishing the procurement on e-va and on the localities website would negate any requirement to publish a procurement in the local newspaper. E-va has more than 13,700 users and more than 88,000 vendors. This website is well-known to everyone in the Virginia government purchasing community. Publishing procurements in the local newspaper does not represent the same reach into the government vendor community and the requirement to publish procurement opportunities in the newspaper is not an efficient use of taxpayer dollars. B. Additional General District Court Judge Roanoke wants to be responsive to its citizens, especially in circumstances where property owners are not in compliance with city code requirements. Presently, city code enforcement actions before the General District Court are limited to one (1) hearing day each calendar month. This limitation causes delays for the City planning and code enforcement staff. In addition, citizens generally, including landlords and tenants, and citizens dealing with traffic enforcement issues, experience significant inconvenience and delays with the lack of an additional General District Court judge. The General Assembly can provide relief from these delays by funding and appointing another judge for the General District Court. One General District Court judge retired in October, 2013 and that position has remained unfilled. As a result, judges from Roanoke County hold sessions in Roanoke City on certain days during each month. Prior to the retirement of one of the three General District Court judges in 2013, code enforcement cases were scheduled on two (2) days each calendar month. Roanoke urges the General Assembly to take action to provide Roanoke with a third General District Court judge. 4 C. Plastic Bags The City supports legislation that will enable the City to charge and collect a fee for the use of plastic shopping bags provided by retailers to its customer. The goal of such legislation is to provide the City with a revenue source to fund clean-up actions associated with persistent littering, often in the form of plastic bags discarded by customers of retail stores. These clean-up activities will assist the City in meeting its mandated MS4 stormwater permit requirements and enhance the livability and attractiveness of The Star City. 5 City of Roanoke Public Schools 2015 Legislative Program I. SCHOOL START DATE The City and the Schools support amendments to Virginia Code Section 22.1-79.1 that would afford the Roanoke City School Board the discretion to select the School Start Date that best suits the needs of its students and those of the school division. The control of the public school calendar by the local school board would provide local flexibility and control over opening dates to allow the Roanoke City School Board to have time to provide for required remediation and teacher training. Additionally, it would allow the Roanoke City School Board to ensure its schedule does not conflict with the articulation agreement with Virginia Western Community College (ref. Virginia Code Section 23-9.2:3.02) which allows dual enrollment opportunities for its students. RCPS would be able to schedule exams for dual enrollment classes based upon the Virginia Western Community College exam schedule. Furthermore, RCPS believes that additional instructional days prior to administering the Standards of Learning (SOL) tests would result in improved student performance on the SOL tests. II. FUNDING FOR EDUCATION The City and the Schools want to express our thanks to the General Assembly for not cutting public education funding for this school year while they passed new budget amendments to balance the State Budget. We encourage you to do everything necessary to avoid cutting public education to balance the budget for the next fiscal year as well because the State has a constitutional duty to meet its education funding obligations. The Roanoke City Schools is operating with the same level of state funds provided in 2009. The City and Schools support full funding of State education programs including the Standards of Quality, incentive, categorical, and school facilities programs. The City and Schools oppose changes in methodology and changes in the division of financial responsibility that result in a shift of funding responsibility from the State to localities. As an example, the City and Schools oppose the elimination or decrease of State funding for State mandated benefits for school employees. The City and the Schools oppose policies that lower State contributions to education under the Standards of Quality or other programs, but do nothing to address the cost of meeting the requirements in the Standards of Accreditation and Standards of Learning. The State should not continue to maintain and increase educational requirements while at the same time decreasing State funding. The challenges confronting local schools are compounded because the actual costs incurred by local school divisions in meeting mandates are often much greater than estimated by the Commonwealth. Additionally, the increase in classroom rigor as a result of changes in student performance requirements should be supported by an increase in teacher instructional knowledge and skills. Funds should be allocated to support continuing education for teachers. Funding for education includes an emphasis on access to enhanced technology to assist all students for the challenges presented by technology based SOL tests. Roanoke City Public Schools has initiated a program to provide eighth graders with lap top computers to address this 6 challenge. As a part of its effort to fulfill its constitutional obligation to education funding, the Commonwealth must include funding for technology that enhance learning as well as the staff development needed for teachers. III. URBAN SCHOOL TASK FORCE Urban school districts face unique and specific challenges. School districts across the Commonwealth with a free and reduced lunch population of 60%or more struggle to achieve fully accredited schools. Additionally, urban schools experience a growing population of English Language Learners and homeless students which are not characteristic of non-urban school districts. A task force should be developed to review the challenges, identify best practices, and make recommendations regarding the appropriate instructional, organizational and financial resources needed to address and enhance the performance of urban schools. 7 IN THE COUNCIL OF 'T'IIF, CITY OF ROANOKF, VIRGINIA The 3rd day of November, 2014. No. 40100-110314. A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 2015 Session of the General Assembly. WHEREAS, the members of City Council are in a unique position to be aware of the legislative needs of this City and its people; WHEREAS, previous Legislative Programs of the City have been responsible for improving the efficiency of local government and the quality of life for citizens of this City; WHEREAS, Council is desirous of again adopting and endorsing a Legislative Program to be advocated by the Council and its representatives at the General Assembly; and WHEREAS, the Legislative Committee of City Council has by report, dated November 3, 2014, recommended to Council a Legislative Program to be presented at the 2015 Session of the General Assembly. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the 1. The Legislative Program transmitted by report of the Legislative Committee, dated November 3, 2014, is hereby adopted and endorsed by the Council as the City's official Legislative Program for the 2015 Session of the General Assembly. 2. A joint meeting of the School Board and City Council will be held on Monday, December 1, 2014, at 9:00 a.m., to present the 2015 Legislative Program to the Senators and Delegates. ATTEST: )64 \f\eip.31,‘ godutot.4.., City Clerk. —� K'LEG1S\20I5-16 Program\resolution adopting program.doc A Trus`C.opyTestl: City�i111k /S o v CITY OF ROANOKE - OFFICE OF THE MAYOR 215 CHURCH AVENUE,S.W.,SUITE 452 °r0c¢1'S/ ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 DAVID A. BOWERS Mayor December 1, 2014 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, David A. Bowers Mayor DAB:jec • COMMITTEE VACANCIES/REAPPOINTMENTS December 1, 2014 Public Unexpired term of office of Paul A. Adams as a member of the Roanoke Neighborhood Advocates ending June 30, 2015; and unexpired terms of office of Anthony Tate and Philip Clement as members of the Roanoke Neighborhood Advocates ending June 30, 2016. Unexpired terms of office of Matthew Hogan and Patricia Johnson as members of the Fair Housing Board ending March 31, 2016. Three-year term of office to replace Curtis Mills (At-Large member) as a member of the Personnel and Employment Practices Commission ending June 30, 2017. Three-year terms of office of to replace William Holland as a member of the Board of Building Code and Fire Appeals ending June 30, 2017. Unexpired term of office of Steven Trompeter ending December31, 2015; and a three-year term of office of Roger D. Malouf as a member of the Board of Zoning Appeals ending December 31 , 2017. Four-year terms of office to replace Barbara Botkin and Warner Dalhouse as members of the Architectural Review Board ending October 1, 2018. Accepting applications for membership on the Youth Services Citizen Board. Terms of office will consist of 4-one, 4-two, 5-three, as well as two student members, each commencing July 1, 2015. Applications for appointment are available on the City's website and in the City Clerk's Office. For questions and/or additional information, please contact the City Clerk's Office at 853-2541. Deadline is April 15, 2015. 1 CITY OF ROANOKE i ri ,;i, CITY COUNCIL , t c.ii l 215 Church Avenue,S.W. i Noel C.Taylor Municipal Building,Suite 456 N,,±,�' ) Roanoke,Virginia 24011-1536 -- - Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D. Bestpitch Raphael E."Ray"Ferris Sherman P.Lea Anita J.Price Court G. Rosen December 1, 2014 David B.Trinkle The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, being the mid-year performances of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sin.`rely,1 Avid B. Trinkle, Vice-Chair City Council Personnel Committee DBT:jec "" . rb CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City-owned property located at 209 Henry Street, N.W. bearing Official Tax Map No. 2013001 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. 1 Christop er P. Morrill City Manager Distribution: Council Appointed Officers . . I ' I,r—, .11 , is , , ., k; 11.111111.2." k -11 't a• • • ••1111 4 • • • • . 't''i,, •.i .. , -.4.' --*''''. V" '-' -'' '"4,..”•'AK'V . .•Nillt..7./. 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(-7,Pr , CLEAN ., EAN BU� ..,.. CLEAN — o �.-�:. � ? s N0 WHAM' . ifs, about it!No ands, D ® N'T LITTER' ' •�� or ._ • t ,, D®N'T LITTER! ©N'T LITTER! err iION LITTER CAMPAIGN 1114 „,_----- CouKrrEr ii ui `� CLEAN THE wain RLD IS ?GREEN Roanoke County �NOT YOUR ASHTRAY Litter Campaign REPORT LITTER ONLINE • Community awareness & outreach campaign • Created on-line reporting form for offenders • Followed by a verification of complaint • A letter reminding of the negative effect of littering • Adopted a littering ordinance • Cost of the program $ 7, 500 IIIIIIppV 1 ' RED 1 . r .. ... ... .. _ CLEAN cl QUEEN Request • Become a regional partner • Enhance the awareness and outreach campaign • Further explore reporting and enforcement • Be available for other partnership opportunities 1 lr .. , . ..._,,,,,,,.,..„.: , .. ,. , . .. .V- . . . . . . . . ... .. ....... ... ............... . .. . .... ..... ................. . . . . ... .... ..... ....... . ... ... . . . ... ... . . . . . ... . ..... ... ... . ......_......... ... . . . ..... .. . .. .. .. . . ... ... .. . ........ ..... ... .. . Er. ,. 0. REGIONAL LITTER CAMPAIGN Ili, ., CLEAN Plan to enhance City of Roanoke community z GREEN y . . . y outreach and awareness activities • Additional street signs at strategic locations • Public Service Announcements • Billboards • Magnetic signs on City vehicles lir (1) DI 0 0 rD n CT `D o 7:3 ,--L c (1) o � 3 .4,. 0 co N � O rD (D n (1) (f) 3 3 .;.. n 0 CD C �J r ,:,k_iu Departments/ Divisions involved Transportation Parks and Recreation Solid Waste Stormwater Fleet Management Facilities Management Emergency Management IL D.. C1 O n a) < "0 O n' T I ul n ri- CD N�s (1) o fi I N I) ,.,..,..�.: 00 0 ',c, k .;„ ........ cn 0 cn m- = is, . _. —_,.; 4,4 t..41 V T cet) .....„ 1 il . 0 s • • i I Approximately 75 pieces of equipment u i ment Dumps with plows/ spreaders 4-wheel drive p w / lows pickups Loader Brine distributors Grader _ F.c ECREATION �—' +`y 1 a nallyAccredited GQ _ R • i �, � `; 11�s 4-wheel ATVs �\ ` t (plows) __ • 1,,m _ Solid Waste vehicles with plows 3 7, s • 0� Al 1 tq::), 1 , , ,.. _________„0„, 4 ms A am woo j # : 1 0 . , ,.,.w.,.,,.,, ill , I r i s - i „,, umui i-, ,,, - !r' 1 4 II li' - 1 //J % f4� �f ✓ !. - . 1 I ( ,' i Ili z' �� v. f:',., 4 Mrs E ` Additional Resources >4" snow = Solid Waste shuts collection down and pushes snow Emergency contracts Dozers Grader o 3 is ncr � D ° � CD —1 -� m- n cp ;-* 0 rt .c v o O Q w u' n ........ m.-- 4 ss ,' ,�s 3 WISESIMIII NA 11 rs) v) CO / Di cv i C t - J �r i 1 d j .04 1. r1 CO D d ` CO ......• • rn CO C V CD f i 0 ;aar Ill wy, 1 _ t + r _ per "'1,� re,/ I 1:1 Y. F alli ,f Iii - .0 flu- Preparation - Snow training day . k --,•4. -- r- - Classroom _... Driver training Equipment assessment ,..4 ,• . . 1 1 ..,..- N • Identify needs ...... ' 70. -ch' • 1 '":27....._‘4101 ii: jr., -1k, '1 % 1 ' '40..'n *■ , ,e"' ii -— '.2!011 ItorA.4.% , .ift„,„ .74,. 4t,v:."■•cq, . ,' v -rlit ...2.5., ...:,...1 71,,• 1 ' iii 1.44r,411 . _ At tr. ..,,_ .4 - # ". tr \ . ■ ...- ... --3LA I ! , - 2 -... . Y-T:.,,,- ...`-'4",r," ,s4/-• . { .. , Subscribe to a weather service Detailed forecasts of time of arrival and expected types of precipitation At 500/o probability — mobilize staff FRIDAY Forecast — TIME TYPE OF IPROSILIQD {SNOW ICLDS I WIND }AIR }FEELS} I PRECIPITATION I lin/3hr (in/3hr 1 } D/S/G ITMP }LIKE 1 12amI none 00/01 0.00 1 0 I mcldyl LV { 33 I 33 I 3amI SNOW } 55001 0.02 I <=1/4 ( cldy } LV 133 I 33 6aml SNOW 1 750/01 0.10 1 <=3/4 1 cldy I E 3 33 I 33 9amI SNOW ( 75001 (_1.21 <=11/2 1 cldy } E 4 1 30 I 26 I 12pm! SNOW 1 80001 0.28 I 2.09 1 ddy I E 4 1 30 I 26 3pm 1 SNOW I 801/41 0.32 1 2.62 I cldy { E 5 129 I 24 6pm1 FRZG RAIN 180 1/41 0.35 0 1 cldy INE 7 1 29 } 22 I 9pm1 FRZG RAIN 180%1 0.29 1 j cldy 1 N10 1 29 1 20 Low: 28 at 1 1 pm High: 34 at 4am PRECIPITATION AMOUNT j PRECIPITATION TIMING Precip chance: 800/0 } Beginning at Sam Liquid: 1.57" 1 Ending at Continuing Snow: 7 to 10" 1 Total duration of 12-18 HRS Snow Type: Wet I Dictated by type of storm Pretreat arterials and trouble spots Only if storm starts as snow Prepare equipment Determine staffing needs Full or partial shift? 18 established zones Individual maps for sub-areas — provided to drivers Priorities identified on map Large maps available for supervisors ;: ; '1." kx f v Q' �.. �/K.'1 1 ''y�f�(A NE r�� i .t\`"�'� �rj S b `-. F cf �., at P A� Ei ,.= Sr s". ACS r �� L f • Y ---, -. -,- '- N'eN)'''1, �_o TJ� 4 �-'.. i . : r. ' \, '1� F S' S. i �2 _ '`,,7 <4 ' f f` / 5>. ''a/lt}•; `9Q, (Z� "• J V` !�'q vl r, <3iij - ,~n►.1irli RI�� V� 1�� ' S �t. �. ~ '12_�C 4.� \,_ 1 VEic Y tij` xi(1tJ Fr, CO r — rl ;f ^f ��4i1 44!� tir� ' 4(! 4L v1 :n 4___ rkc � ` +A{ j' /7 ` IIIiC co ...,. A*(-P 5j I-1 y\y - p".e �E c SFi' NAB? :-AVE 'r . J�C7� �r�r. jA114/ O V 4Z (,�� icER AVE A�'t • * �fyon 4lip X41, Ci4t'C-�L iati'E �. �v 2 ry , C/-,/.c;c, ^t i r— tA iii 41111111 ��Primary Snow Routes + ,. /� r...i 7 Valley Metro Snow Routes -r.' ,," s:�/. 'l '�Q(Jl � Troub{espots % !�- .e.--'----°---^-."�j �-6.74t r. �•yjf� !.. 'FJ `�� ��� F WATT F qU s / y ,- .11,,- ` A!RFAX W1> Bridges 1.. s Snow Zones 1 ... , T 5 :G 6 VE PAr V L.I Snow Sub¢ones ,-r.., n „) r� I k .,a ,.. fig.,I �- ea .• SNOW REMOVAL MAPBOOK NORTHWEST 7N Arterials — 95% cleared within 24 hours after snowfall ends Valley Metro routes — 95% within 24 hours Residential streets — 900/0 within 24 hours after arterials are cleared Approximately 15 employees — 8-hour shifts daytime only Municipal complex — Municipal Bldg, Courts, Jail, Police Downtown sidewalks Bridges Arterial Sidewalks — adjacent to City parcels Libraries — (Facilities) Recreation Centers Parks and Greenways • Downtown < 5" of snow at* , Treat to melt No plowing 5" snow or more � Streets are plowed Snow has to be hauled out of downtown with loaders and dumps after storm N.) v) . < 1 o (f) n 4, r) v) (D —I . D F5 -7 (I) 7N1 3 (D 0 7 Ers — (D - R: --tt co -0 01) v) 0 CD (D 0 C n (1)-- -t) = 0 3 3 n r) C CD CD _ ......, c = 631263=11 II (RI) cu • .4 - 4 ) ) # , ao , ,9 ' I ilk 4 • iiik 4.0 Additional resources to meet clearing goals Solid Waste collection suspended at 4" snow Drivers & sanitation workers push snow Use of 2- 1- 1 Share most recent information Talking to a person eases concerns/ minimizes call backs Able to identify geographic areas that need attention Helps to focus direction to area supervisors Lodging Fire stations are made available for personnel who may not be able to get home or get back Considering block of hotel rooms during major events Meals Used vendor last year to provide a hot meal during major events Comaiul i w :citizen Responsibilities Place original snow from Clear this area of snow Stay well back from end of driveway on this side. at end of driveway to ›, form an opening for the plows tv snow from the road to go into. Don't pass a plow 0 ._ Q Clear sidewalks ,_ .._ Shovel away from the — — — _ — Roadway —,-,— — street —' Shovel snow to the right al s 0 ide of the driveway cv yClear this area of snow > looking at the street at end of driveway to O form an opening for th snow from the road to Place original snow from go into. end of driveway on this side. ,. 0 v) n (D =1. 0 O O r-- -1 (1D r-r O r-t (D _ ED 3 10 rt (D (D n 3 -. ("1" --c - • O D (D 4.1162115,011 it r_t; 3 (D ._ .....1 (DI --I r-t. (1),... er) (CDD C � et.) — u) O-, . r-t- -.< CL r-t- v, r) ., - (D try, O �- Cr. R .r... :•,, 47, , . .. i - . 73 rE) . . ...,, rr • . .... • cr) ': ' .,L,,.,ii.,, , ,nt .' ' ,.,.. ‘ • . _ .•, . k.r.,7t.,. .. A _ . ....., „_•, r 4. 0 ' t E. IOSSAIRMI PI , COMM IS ., CONMENZSCI t ,Y !V 6 CD • ' • A .. , ,_,.... . ,..., , ... , " es4... lie - i - 1 iti ..— , ..- Discussion .4164 A. "' ':;""1":•! N.- . , krit,_ 41? -is ApP 1 11111 .1%. 1. fit i II ..,. , .. . ..-,.. .... . .... . .. , i . „ 11 - .., _. I I I i \ ri w i I VOTE FOR .11?1 __. • .., .......ar . : THE BEST Lld di a II ' .... , 4IN(1,1,1,rt(m \R I' .1' , . - --.4' -1, _ tf ", 1111. ' "Wk‘R(i 1\II) tit 1111 ■ L_— - • s• :*...Dr ..* * ..t... *G. • v... ?I. r+ • —4: cmsta,SIRING ELEMENTArti . • lir' ° .. v. - • ,... vAl 4 .1 , ,, ,7 ;Ir. Ni...,, . 4• 90, k•• ,,-v-e•- • ,.. ' -4' ••., . • . ,r° • ....-... ...-ao..1411VIL,m6111 liz. "MEM ' ' -'.. ' .__ ,____ . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 M` °1 Roanoke,Virginia 24011-1536 o ".(�y Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail clerk @roanokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk December 3, 2014 Pastor Kelvin Edwards, Sr. 2110 Ruritan Road Roanoke, Virginia 24012 Dear Minister Edwards: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, December 1, 2014. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M Moon Reynol , MMC1 4iC)---- City Clerk SMR:aa 1) Office of the Mayor CITY OF ` ROANOKE ro WHEREAS, HIV and AIDS have had a devastating, global impact; since their discovery, HIV and AIDS have killed more than 25 million people — including 658,000 Americans; and currently, an estimated 36 million people are living with HIV or AIDS, with 2.3 million more people infected each year; WHEREAS, AIDS AND HIV infection are a top health concern in the United States, with almost 1.1 million Americans living with HIV infection, and an estimated 50,000 new HIV infections occurring each year; and in Virginia there are a total of 25,651 cases and HIV and AIDS collectively with the Roanoke Valley's HIV rates having tripled over the past ten years; WHEREAS, in recognition that changing the course of the global epidemic requires a renewed and unified effort, the World AIDS Campaign theme for World AIDS Day 2014, "Focus, Partner, Achieve: An AIDS-free Generation," is asking all countries to join together to extinguish this disease;and WHEREAS, the fight against HIV infections and AIDS will only be won through increased advances and equal access to HIV prevention, testing, treatment, and care; Virginians are encouraged to educate themselves about the risks of HIV, know their HIV status through testing, practice prevention, seek care if infected, and demonstrate compassion for those infected and affected by HIV and AIDS;and the battle will be won, but it is not over yet. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, in the memory of those who have lost their battle, and for their family members, we the citizens of Roanoke, Virginia resolve to carry on the fight and end stigma and discrimination toward people living with HIV and AIDS, do hereby proclaim December 1 throughout this great, six-time All-America City, as WORLD AIDS DAY. Given under our hands and the Seal of the City of Roanoke this first day of December in the year two thousand and fourteen. ATTEST: MmArAd � Qc Stephanie oon ynolds David A. Bowers City Clerk Mayor e erte CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W,Suite 456 7 `s Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: keva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk December 1, 2014 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that a vacancy currently exist on the Board of Zoning Appeals due to the relocation of residence out of the City by Steven Trompeter, effective immediately. Sincerely, Stephanie M. Moon Re Ids, C City Clerk I CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Adoption of Calendar of Events for Budget Development Activities for FY 2015-2016 Considerations: Annually, City Council approves the Calendar of Events for Budget Development Activities for the upcoming fiscal year. The recommended Calendar of Events for FY 2015-2016 is attached. Recommended Action: Approve the attached Calendar of Events for Budget Development Activities for FY 201 5-2016. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations CALENDAR OF EVENTS FOR BUDGET DEVELOPMENT ACTIVITIES FISCAL YEAR 2015 - 2016 Date Budget Preparation Activities January 5, 201 5 Financial/Budget Planning Work Session (During 9:00 a.m. Morning Briefing Session) February 2, 201 5 Financial/Budget Planning Work Session (During 9:00 a.m. Morning Briefing Session) March 2, 201 5 Financial/Budget Planning Work Session (continued) (During 9:00 a.m. Morning Briefing Session) April 6, 201 5 Financial/Budget Planning Work Session (continued) (During 9:00 a.m. Morning Briefing Session) April 20, 201 5 Recommended budget presented to City Council at regularly scheduled meeting April 23, 201 5 Public hearings on recommended budget and tax rates at 7:00 p.m. May 4, 201 5 Budget Study (During 9:00 a.m. Morning Briefing Session) May 1 1 , 201 5 City Council adopts General Fund, School Fund, Proprietary Fund budgets and an Update to the HUD Consolidated Plan and approves an annual appropriation ordinance at 2:00 p.m. ea o w tclgT� .. CITY OF ROANOKE OFFICE OF THE CITY CLERK tit 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE NI.MOON REYNOLDS,MMC E-mail: clerkCroanokeva.go° JON.ATIIAN E.CRAVE,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant City Clerk December 2, 2014 Harwell M. Darby, Jr., Secretary Economic Development Authority Glenn, Feldmann, Darby and Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Darby: This is to advise you that Tom Cullen has qualified as a Director of the Economic Development Authority for a term of office commencing October 21, 2014 and ending October 20, 2018. Sincerely, Stephanie M. Moon Reyn MM City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Thomas T. Cullen, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Economic Development Authority for a term of office commencing October 21, 2014, and ending October 20, 2018, according to the best of my ability. So help me God. I ( _ , _- THOMAS T. CULLEN The foregoing oath of office was taken, sworn to, and subscribed before me by Thomas T. Cullen this ) day of i nc 2014. Brenda S. Hamilton, Clerk of the Circuit Court By c7tn !i/L%= . , Clerk eta CITY OF ROANOKE "rr` OFFICE OF THE CITY CLERK a � 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephony. (540)853-2541 Fax: (540)853-1145 E-mail: clerkliroanokeva.gov JONATHAN E.CRAFT,CM1IC STEPHANIE M.MOON REYNOLDS,MMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant City Clerk December 2, 2014 Tina M. Carr, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Carr: This is to advise you that Kermit E. Hale and Anthony M. Russell have qualified as members of the City Planning Commission for four-year terms of office, each, ending December 31, 2018. Sincerely, A Stephanie M. Moon ReyndM P s, M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Kermit E. Hale, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City Planning Commission for a four-year term of office commencing January 1, 2015 and ending December 31, 2018, according to the best of my ability. So help me God. _.2zek K -rmit E. ale The foregoing oath of office was taken, sworn to, and subscribed before me by ry Kermit E. Hale thisl,Yb" day of vlkber2014. Brenda S. Hamilton, Clerk of the Circuit Court By i,..�i1�� _.Atlas, ' I , Clerk / I 1 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Anthony M. Russell, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City Planning Commission for a four-year term of office commencing January 1, 2015 and ending December 31, 2018, according to the best of my ability. So help me God. ANTHO Y M. RUSSELL The foregoing oath of offii`cce'� was taken, sworn to, and subscribed before me by Anthony M. Russell this// day of,? 6 4t'2014. Brenda S. Hamilton, Clerk of the Circuit Court Byt %y /' , Cerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Tax Exemption Request - Child Health Investment Partnership Background: The Child Health Investment Partnership (commonly known as CHIP) is a Virginia non-stock, not-for-profit corporation that has applied for tax exemption of real property in the City located at 1201 Third Street, S.W. and depicted as official tax map number 1023006. Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of CHIP for tax exempt status, Council must first conduct a public hearing. Considerations: CHIP is a Roanoke-based, non-profit charitable organization that provides home visiting services to low income families with the primary goals of promoting children's physical and mental health and development, supporting and building parenting capacity in high-risk families; and building resilient children and self- sufficient families. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, December 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine. Notice of the public hearing must be advertised at least five (5) days prior to the date of the public hearing. A full report will be included in the December 1 5, 2014 agenda material for your consideration. . 11 ' Christopher P. Morrill City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Susan S. Lower, Director of Real Estate Valuation STATEMENT OF CONFLICT OF INTEREST I Caw(' ?-05f-A) state that I have a personal interest in agenda item C- Z regarding feGvn.l- -Far prO -kn egilintrctofrk for Cita We4 4L t ddE au4 ftA vdA:p because NI writ, RI-004.7-05,--0, 3 CS a fttnnloer d 'FL bt,vn' Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 1s-1- day of bEcEna , 2014. (SEAL) CWT ?OSSA) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40116-120114. A RESOLUTION authorizing the City Manager's execution of additional Amendments to the City's contract with AECOM Technical Services, Inc. (AECOM) in an amount up to $810,888, for additional professional engineering services for the replacement bridge for Franklin Road over Norfolk Southern Railway project (Project); and authorizing the City Manager to implement, administer, and enforce such Amendments. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to execute such additional Amendments as may be necessary to the City's contract with AECOM, in the aggregate amount not to exceed $810,888 for additional professional engineering services for the Project, all as more fully set forth in the City Council Agenda Report dated December 1, 2014. 2. Such Amendments shall be approved as to form by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract, and the total amount of such Amendments will not exceed an additional $810,888, including an initial Amendment for the additional professional engineering services in an amount of$760,888, all as set forth in the above Report. 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned contract with AECOM, as well as the contract itself, with any such documents to be approved as to form by the City Attorney. 11-Amendment to AECOM Contract 11 20.14-rinal.doc ATTEST: ref ,Q� ,� City Clerk. `'"���\ R-Amendment to AECOM Contract 1 I.?0.14-Final.doc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Amendment to Contract with AECOM Technical Services, Inc. for Franklin Road over NSRW Bridge Replacement and Corridor Study - Engineering Design Services Background: The City entered into a Contract with AECOM Technical Services, Inc. dated March 19, 2013, to perform multiple phases of engineering services for the replacement bridge for Franklin Road over Norfolk Southern Railway (NSRW). In general, the initial phase of the Contract provided for the Conceptual Design Phase services of the project which included conducting a study to determine the long-term transportation planning needs for the Franklin Road Corridor between Elm Avenue and Brandon Avenue along with a type, size, and location study for the replacement of the Franklin Road Bridge over NSRW. The fee for the Conceptual Design phase was $390,446. Considerations: The City desires to exercise its option to have AECOM Technical Services, Inc. provide services associated with other phases permitted under the Contract. Based on the feasibility of the Conceptual Design, AECOM Technical Services, Inc. has submitted a proposal for a Contract Amendment for the Final Design Phase for an additional fee of $760,888. The Final Design Phase will include, but will not necessarily be limited to, survey and data collection, geotechnical investigation, bridge engineering, roadway, traffic and civil engineering, storm drain extension, agency coordination/meetings, bid documents, assistance during bidding, and any other work deemed necessary. In addition to the above fee, other project expenses connected with the project's design and development may involve encountering unexpected conditions that may necessitate AECOM Technical Services, Inc. providing services over and above those stipulated above. Therefore, future amendments may be needed to the Contract with AECOM Technical Services, Inc. to perform additional services as the project develops. However, the total of such other amendments is not expected to exceed an additional $50,000 over and above the previously mentioned $760,888, for total Contract Amendments not to exceed $810,888. Funding is available in the project account 08-530-9965, Franklin Road over NSRW-Bridge Replacement. Recommended Action: Authorize the City Manager to execute additional amendments as mentioned above, approved as to form by the City Attorney, to the City's Contract with AECOM Technical Services, Inc. in an amount not to exceed $810,888 for additional professional services, including an Amendment for $760,888 as set forth above. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above mentioned Contract with AECOM Technical Services, Inc., as well as the Contract itself, the form of all such other documents to be approved by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 # Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk@roann keva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk December 2, 2014 CECELIA T.WEBB,CMC Assistant City Clerk Joyce Kissinger, Chair Western Virginia Workforce Development Board 108 N. Jefferson Street, S. W. Roanoke, Virginia 24016 Dear Ms. Kissinger: I am enclosing copy of Resolution No. 40117-120114 acknowledging and recognizing Workforce Investment Act ("WIA") funding from the Virginia Community College System in the amount of $1,546,917.00 for the Adult, Dislocated Worker, and Youth programs for the award period of July 1, 2014 - June 30, 2016; and the WIA Incentive Award in the amount of $2,500.00 for the award period of July 1, 2014 - June 30, 2016, the foregoing funding, to be administered by the Western Virginia Workforce Development Board ("WDB"). The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 1, 2014. Sincerely, ►-ek/ Stephanie M. Moon Reyn , M City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget Jane R. Conlin, Director, Human/Social Services ) r✓. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40117-120114. A RESOLUTION acknowledging and recognizing Workforce Investment Act ("WIA") funding from the Virginia Community College System in the amount of $1,546,917 for the Adult, Dislocated Worker, and Youth programs for the award period of July 1, 2014 — June 30, 2016, and the WIA Incentive Award in the amount of $2,500 for the award period of July 1, 2014 — June 30, 2016, the foregoing funding to be administered by the Western Virginia Workforce Development Board ("WDB"). WHEREAS, pursuant to the Workforce Investment Act, federal funding is provided to support various programs in support of various client populations as more particularly described in the City Council Agenda Report dated December 1, 2014; WHEREAS, on February 28, 2013, the WDB was designated as the fiscal agent for WIA funds and administers the federal funds provided by WIA through the Virginia Community College System for Area 3, the designated area which encompasses the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, and the cities of Covington, Roanoke, and Salem; WHEREAS, WIA funding for the award period July 1, 2014 — June 30, 2016, in the amounts of $1,546,917 and $2,500, will be allocated, respectively, for the Adult, Dislocated Workers and Youth programs, and the WIA Incentive Award for outstanding performance, as designated in the City Council Agenda Report dated December 1, 2014; and WHEREAS, the WDB requires an acknowledgment and recognition by the City of WIA funding in order for the WDB to administer such funding. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: R-Acknowledge Western VA Workforce Development-WIA Programs.12-I-14 1 1. Council acknowledges and recognizes for the purpose of administering the Western Virginia Workforce Development Board, WIA funding in the amount of $1,546,917 from the Virginia Community College System, with no local match from the City, to be used during the award period of July 1, 2014, through June 30, 2016, for the purpose of administering WIA programs for the Adult, Dislocated Worker, and Youth client populations, as more particularly set out in the City Council Agenda Report dated December 1, 2014. 2. Council further acknowledges and recognizes for the purpose of administering the WDB, WIA Incentive Award funding in the amount of $2,500, with no local match from the City, for outstanding perfonnance by the WDB during Program Year 2012, to be used during the award period of July 1, 2014, through June 30, 2016, to be used for WIA client populations. 3. The City Manager is directed to furnish such additional information as may be required in connection with the acknowledgement and recognition of the foregoing funding. 4. The City Clerk is directed to provide an attested copy of this Resolution to the Western Virginia Workforce Development Board. ATTEST: th.9.L.Llts w, . e\lictQ1.y City Clerk. R-Acknowledge Western VA Workforce Development-WIA Programs 124-14 2 a Wispy CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Funding for Western Virginia Workforce Development Board Workforce Investment Act (WIA) Programs Background: The City of Roanoke is the grant recipient for Workforce Investment Act (WIA) funding, thus, City Council must acknowledge the funding for all grants received in order for the Western Virginia Workforce Development Board to administer WIA programs. The Western Virginia Workforce Development Board serves as the fiscal agent for WIA funds and, therefore, administers the federally funded Workforce Investment Act (WIA) for Area 3, which encompasses the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, and the cities of Covington, Roanoke, and Salem. WIA funding is for four primary client populations: • Dislocated workers who have been laid off from employment through no fault of their own. Services provided these individuals include intensive job search assistance and employment counseling, additional training to upgrade skills or obtain initial certification or degree, on the job training and supportive services. • Economically disadvantaged individuals as determined by household income guidelines defined by the U.S. Department of Labor. Services provided these individuals include intensive job search assistance and employment counseling, additional training to upgrade skills or obtain initial certification or degree, on the job training and supportive services. • Youth who are economically disadvantaged, or who have other barriers to becoming successfully employed adults. Services provided these individuals include career counseling and exploration, incentives to remain in school, work readiness classes, summer work program, mentoring, tutoring and post secondary education/training. • Businesses in need of employment and job training services. The Western Virginia Workforce Development Board has received a Notice of Obligation, from the Virginia Community College System, allocating total WIA funding of $1 ,546,917 for the PY2014 to Adult ($507,304), Dislocated Worker ($501 ,578), and Youth ($538,035) programs for award period (July 1 , 2014 - June 30, 2016). Ten percent of these funds may be used for the administrative functions of the board. The Western Virginia Workforce Development Board has received a Notice of Obligation, from the Virginia Community College System, allocating $2,500 of PY2012 WIA Incentive Award, for exemplary performance during PY2012, for award period of July 1 , 2014 to June 30, 2015. Considerations: • Program Operations - Existing activities will continue and planned programs will be implemented as outlined above. • Funding - Funds are available from the Grantor agency and other sources as indicated, at no additional cost to the City. There is no match requirement for these funds. Recommended Action: Acknowledge the Western Virginia Workforce Development Board PY2014 WIA Adult, Dislocated Worker and Youth funding of $1 ,546,917 for award period July 1 , 2014 to June 30, 2016, and PY2012 WIA Incentive Award of $2,500 for award period of July 1 , 2014, to June 30, 201 5. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services 2 VIRGINIA COMMUNITY COLLEGE SYSTEM James Monroe Building 101 North Fourteenth Street Richmond, Virginia 23219 WORKFORCE INVESTMENT ACT NOTICE OF OBLIGATION To: City of Roanoke NOO No.: LWA 3-14-03 Effective Date: October 1,2014 Program Code: 1300 Prior New CFDA Fund Type Level CHANGE Level 17.258 Adult Programs $ 35,911 $ 471,393 $ 507,304 17.259 Youth Programs $ 538,035 $ 0 $ 538,035 17.278 Dislocated Worker Programs $ 71,10.5 $ 430,473 $ 501,578 Total All Programs $ 645,051 $ 901,866 $ 1,546,917 Note: Administrame costs are limited to 10'' he funds allocated and 80% of the funds must he obligated by June 30, 2015. ' e period o availability expires June 30, 2016. Approved by: ads, ` Date: /0/7i7/04 G aratsas, Resource Administrator rkforce Administration & Resources (804) 819-5387 cc: Western Virginia Workforce Development Board ) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40118-120114. A RESOLUTION authorizing acceptance of the 2013 Continuum of Care(CoC) Planning Grant Award to the City of Roanoke from the U. S. Department of Housing and Urban Development, in the amount of$13,100 upon certain terms and conditions; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any necessary documents necessary to accept such funding. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the 2013 Continuum of Care (CoC) Planning Grant Award from the U. S. Department of Housing and Urban Development, in the amount of $13,100,with a required local match by the City of Roanoke of$5,000, for a total award of$18,100, to be used to provide planning, monitoring, and evaluation services to the CoC and the Blue Ridge Interagency Council on Homelessness, all as more particularly described in the City Council Agenda Report dated December 1, 2014. 2. The City of Roanoke is authorized to be the primary fiscal agent for this Grant, and shall be responsible for distributing the Grant proceeds as set forth in the above referenced City Council Agenda Report. 3. The City Manager is hereby authorized to execute any and all requisite documents,in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: \r‘n •inet_lA etriketid City Clerk R-Cominuum of(are Gram Award 12-1-14 747 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40119-120114. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Continuum of Care (CoC) Planning Grant, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 35-630-5422-2010 $ 18,100 Training and Development 35-G15-1522-2044 (5,000) CoC Planning Activities 35-G15-1522-5635 5,000 Revenues CoC Planning FY15 - Federal 35-630-5422-5422 13,100 CoC Planning FY15 - Local 35-630-5422-5423 5,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: .D'' :40,\OM .)Th.11....ayk (\racy, City Clerk. } CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: 2013 Continuum of Care (CoC) Planning Grant Award Background: The Continuum of Care ("COC") is a group consisting of service providers, neighboring localities, including the City of Roanoke, and homeless/formerly homeless individuals, whose role is to develop a long-term strategic plan and manage a year-round planning effort that addresses the identified needs of homeless individuals and households; the availability and accessibility of existing housing and services; and the opportunities for linkages with mainstream housing and services resources. In January, 2013, the Council of Community Services (CCS) and the City of Roanoke partnered together to apply to the U.S. Department of Housing and Urban Development (HUD) for CoC planning funds, in connection with the CoC's project. As the grantee and fiscal agent for such funds, the City of Roanoke has received notification of award from HUD in the amount of $13,100. The City of Roanoke is providing $5,000 in required matching funds as per the attached for this grant for a total program budget of $18,100. This grant will help provide planning, monitoring and evaluation to the CoC and the Blue Ridge Interagency Council on Homelessness (BRICH), which serves as an advisory agency to the CoC, and to oversee the CoC, as required by HUD. This project will engage the CoC and the BRICH in strategic planning to increase focus on prevention of homelessness and rapid re-housing. It will increase accountability through adoption of community wide standards, program monitoring, and data collection for reporting progress against objectives and standards in the strategic business plan. This level of oversight will increase our ability to meet HUD's national objectives. The project will provide written reports, monitoring and evaluation of HUD programs and assist in the development of subsequent HUD annual CoC grant applications. Consideration: The City has identified a planning team consisting of representatives from the BRICH and the CoC. The planning team and CCS will work with the Chair of the CoC to analyze Homeless Management Information Systems data for program outcomes. An analysis of outcomes will be provided to the CoC and BRICH by the planning team. Each organization providing services will understand how their individual effort relates to the overall effort. Increased understanding of agreed upon outcomes and activities as well as timelines and agencies responsible for carrying out the activities will increase the CoC's ability to use the strategic plan as a roadmap and guide to report against at the monthly CoC meetings. Recommended Actions: Accept the Department of Housing and Urban Development grant in the amount of $13,100, authorize the City Manager to execute the grant documents associated with this funding, and authorize the City of Roanoke to serve as the fiscal agent for such grant. All documents shall be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $18,100 and to appropriate the same amount to Fees for Professional Services in an account to be established by the Director of Finance in the Grant Fund. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human and Social Services Carol Tuning, Human Services Coordinator 2 ,,Ma•o. f I ,•;. '";e -U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RECEIVED * �`� 41*: WASHINGTON,DC 204107000 $�IUII�iI�; AUG 1 1 2014 OFFICE OF ASSISTANT SECRETARY OFFICE OF THE FOR COMMUNITY PLANNING AND DEVELOPMENT CITY MANAGER June 19, 2014 Mr. Christopher Morrill City Manager City of Roanoke 215 Church Avenue Roanoke, VA 24011 Dear Mr. Morrill: Congratulations! I am delighted to inform you that the Fiscal Year(FY)2013 Continuum of Care(CoC)Program application(s) your organization submitted was (were)selected for funding in the total amount of$13,100. The enclosure lists the name(s)of the individual project(s),the project number(s),and the maximum award amount(s) for each conditionally selected application(s). The CoC Program is an important part of HUD's mission.CoCs all over the country continue to improve the lives of homeless men,women, and children through their local planning efforts and through the direct housing and service programs funded under the FY 2013 competition.The programs and CoCs funded through the CoC Program continue to demonstrate their value by improving accountability and performance every year. HUD commends your organization for its work and encourages it to continue to strive for excellence in the fight against homelessness. Your local HUD field office will be providing a letter to your organization with more information about finalizing its award(s), including finalizing the amount of the award(s). HUD is counting on your organization to use these important resources in a timely and effective manner. Sincerely, Clifford Ta et Assistant Secretary(Acting) for Community Planning and Development www.hud.gov espanol.hud.gov Enclosure VA0238L3F021300 Blue Ridge Continuum of Care Planning Project Renewal $13,100 Total Awarded: $13,100 Tax ID No.: 54-6001569 Project Location: Roanoke, Virginia Grant Number: VA0238L3F021300 DUNS No.: 006704316 FY 2013 CONTINUUM OF CARE PROGRAM GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and (the"Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program regulation (the "Regulation"). The terms "Grant " or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Regulation. The Application is incorporated herein as part of this Agreement, except that only the project listed, and only in the amount listed on the Scope of Work, is funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. Exhibit 1, the FY2013 Scope of Work, is attached hereto and made a part hereof. If appropriations are available for Continuum of Care grants; and if Recipient applies under a Notice of Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds Availability, HUD selects Recipient and the project for renewal, then additional exhibits may be attached to this Agreement. Those additional exhibits, when attached, will also become a part hereof. The effective date of the Agreement shall be the date of execution by HUD and it is the date use of funds under this Agreement may begin. If the project funded by this Agreement is a new project, Recipient and HUD will set an operating start date in LOCCS for the project, which will be used to track expenditures and to determine when the project is eligible for renewal. If this Agreement renews funding for a project, the term of this Agreement shall begin at the end of the Recipient's final operating year for the grant being renewed, and eligible costs incurred for the project between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. This Agreement shall remain in effect until termination either 1) by agreement of the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; or 3) upon expiration of the final operating year of the project funded under this Agreement. Recipient agrees: 1. To ensure the operation of the project listed on the Scope of Work in accordance with the provisions of the Act and all requirements of the Regulation; 2. To monitor and report the progress of the project to the Continuum of Care and HUD; 3. To ensure, to the maximum extent practicable, that individuals and families experiencing homelessness are involved, through employment, provision of volunteer services, or otherwise, in constructing, rehabilitating, maintaining, and operating facilities for the project and in providing supportive services for the project; 4. To require certification from any subrecipient that: a. Subrecipient will maintain the confidentiality of records pertaining to any individual or family that was provided family violence prevention or treatment services through the project; b. The address or location of any family violence project assisted with grant funds will not be made public, except with written authorization of the person responsible for the operation of such project; c. Subrecipient will establish policies and practices that are consistent with, and do not restrict, the exercise of rights provided by subtitle B of title VII of the Act and other laws relating to the provision of educational and related services to individuals and families experiencing homelessness; d. In the case of a project that provides housing or services to families, that subrecipient will designate a staff person to be responsible for ensuring that children being served in the program are enrolled in school and connected to appropriate services in the community, including early childhood programs such as Head Start, part C of the Individuals with Disabilities Education Act, and programs authorized under subtitle B of title VII of the Act; e. The subrecipient, it officers, and employees are not debarred or suspended from doing business with the Federal Government; and f. Subrecipient will provide information, such as data and reports, as required by HUD; and 5. To establish such fiscal control and accounting procedures as may be necessary to assure the proper disbursal of, and accounting for grant funds in order to ensure that all financial transactions are conducted, and records maintained in accordance with generally accepted accounting principles, if the Recipient is a Unified Funding Agency; 6. To monitor subrecipient match and report on match to HUD; 7. To take the educational needs of children into account when families are placed in housing and will, to the maximum extent practicable, place families with children as close as possible to their school of origin so as not to disrupt such children's education; 8. To monitor subrecipient at least annually; 9. To use the centralized or coordinated assessment system established by the Continuum of Care as required by §578.7(a)(8). A victim service provider may choose not to use the Continuum of Care's centralized or coordinated assessment system, provided that victim service providers in the area use a centralized or coordinated assessment system that meets HUD's minimum requirements and the victim service provider uses that system instead; 10. To follow the written standards for providing Continuum of Care assistance developed by the Continuum of Care, including the minimum requirements set forth in §578.7(a)(9); 2 11. Enter into a subrecipient agreement requiring subrecipient to operate the project in accordance with the provisions of this Act and all requirements under 24 CFR 578; and 12. To comply with such other terms and conditions as HUD may have established in the applicable Notice of Funds Availability. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties hereto, and may be amended only in writing executed by HUD and the Recipient. Nothing in this grant agreement shall be construed as creating or justifying any claim against the federal government or the grantee by any third party. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). Nothing in this grant agreement shall be construed as creating or justifying any claim against the federal government or the grantee by any third party. 3 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development By: Signature and Date Ronnie J. Legette Typed name of signatory Director, Community Planning and Development Title RECIPIENT City of Roanoke Name of Organization By: Authorized Official Signature and Date Christopher P. Morrill Typed name of signatory City Manager Title 4 Tax ID No.: 54-6001569 Project Location: Roanoke, Virginia Grant Number: VA0238L3F021300 DUNS No.: 006704316 EXHIBIT 1 SCOPE OF WORK for FY 2013 COMPETITION I. This Agreement is governed by the Continuum of Care program Interim Rule attached hereto and made a part hereof as Exhibit I a. Upon publication for effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this Agreement instead of the Interim Rule. The project listed on this Exhibit at 3., below, is also subject to the terms of the FY2013 Notice of Funds Availability. 2. The Continuum that designated Recipient to apply for grant funds is not a high- performing community. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $13,100.00 for project number VA0238L3F021300. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. CoC Planning cost $13,100.00 b. Acquisition $0.00 c. New construction $0.00 d. Rehabilitation $0.00 e. Leasing $0.00 f. Rental assistance $0.00 i. Tenant-based rental assistance $0.00 ii. Project-based rental assistance $0.00 iii. Sponsor-based rental assistance $0.00 g. Supportive services $0.00 h. Operating costs $0.00 i. HMIS $0.00 j. Administration $0.00 4. No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5 5. Nothing in this grant agreement shall be construed as creating or justifying any claim against the federal government or the grantee by any third party. 6 Memorandum of Understanding Between the City of Roanoke and the Council of Community Services for U.S.Department of Housing and Urban Development(HUD)Planning Grant THIS MEMORANDUM OF UNDERSTANDING("MOU")is entered into this 22nd day of January 2014, by and between the CITY OF ROANOKE,VIRGINIA,a Virginia municipal corporation,and the COUNCIL OF COMMUNITY SERVICES("CCS") WITNESSETH: WHEREAS,the City is the lead entity for the Roanoke City and County/Salem Continuum of Care (VA-502)also known as the Blue Ridge Continuum of Care(CoC), WHEREAS,CCS provides strong leadership for organizations and individuals in the areas of planning,information,and referral services to improve the quality of life in the Roanoke Valley communities. The CCS was established to promote the welfare of the Roanoke Valley community through the provision of a forum for the expression and the study of community needs;the survey and evaluation of resources available;the improvement of existing resources; and the establishment of new resources, WHEREAS,the City has partnered with CCS to deliver strategic planning to the CoC since 2006 during the initial development of the 10 Year Plan to End Homelessness and other partnership initiatives to strengthen services offered to the homeless community, WHEREAS,the City in collaboration with CCS,applied to HUD for the 2012 Continuum of Care grant for planning dollars for the purpose of designing and carrying out a collaborative process for the development of an application to HUD,evaluating the outcomes of projects for which funds are awarded in the geographic area under the CoC and participating in the consolidated plan(s) for the geographic area(s), WHEREAS,HUD approved the City's application for the 2012 Continuum of Care Grant,and the City and HUD entered into HUD Grant Agreement number VA0207L3F021200 dated December 17,2013 ("Grant Agreement"),a copy of which is attached hereto and made a part of this MOU,awarding the City the amount of$13,100 to be used for the services detailed in the Grant Agreement, WHEREAS,CCS will provide the services detailed in the Grant Agreement,and the parties desire to enter into this MOU to provide the terms and conditions under which the parties will provide year round planning services to the CoC,in connection with the Grant Agreement,and the obligations of the City and CCS to the other. I I MOU—HUD CoC Planning Grant NOW THEREFORE,FOR AND IN CONSIDERATION of the terms and conditions stated below,and the above recitals which are incorporated herein and made a part of this MOU, the parties agree as follows: Roles and Responsibilities The roles and responsibilities of the City and CSS are as follows: A. City of Roanoke-Human Services Support willz 1. The City will identify a planning team consisting of representatives from the Blue Ridge Interagency Council on Homelessness("BRICH")and the CoC. 2. Review and monitor quarterly invoices for payment to the Council.The City has the right to withhold any payment or portion of payment from CCS if City determines that CCS has not completed the tasks required pursuant to the Grant Agreement or this MOU. 3. Provide co-leadership in the development of the HUD CoC application. B. Council of Community Services will: 1. Provide written planning,monitoring and evaluation reports to the CoC and the Blue Ridge Interagency Council on Homelessness (BRICH)on a quarterly basis. 2. Engage the CoC Committee and the BRICH members in strategic planning to increase focus on prevention of homelessness and rapid re-housing. 3. Engage broad range of partners with influence over resources and policies that affect homelessness. 4. Improve coordination to maximize impact and resources and minimize duplication across various planning efforts related to homelessness 5. Increase accountability through adoption of community wide standards,program monitoring,and data collection for reporting progress against objectives and standards in the strategic business plan. 6. Assist in the development of the annual CoC application. 7. Conduct and analyze the annual or biennial point-in-time counts(street and shelter). 8. Provide additional support as outlined in the Grant Agreement. 9. Indemnify and hold the City harmless against any claims to person or property, including attorney's fees,made against the City or its employees,commissions,agents, or assigns,arising out of the services CCS is providing pursuant to this MOU. HUD CoC Planning Grant MOU Page 2 2. Tenn. The term of this MOU shall begin on January 1, 2014 and end on December 31, 2014 to coincide with the term of the Grant Agreement. Renewal/continuation of this agreement is contingent upon receipt of funds from the Department of Housing and Urban Development. In the event this grant is renewed or continued,this MOU may be extended an additional period of time upon such terms and conditions in the mutual discretion of the parties in writing. Approval: We, , nd• igned,have read and agree with this MOU, Further,we have reviewed the portion of the .rop• _• •roject budget pertaining to the collaborative effort described herein and approve it. C sto.• re'.Morrill,City Manager Date City o anoke �/ an(f ` N 22. - 2.21 1 Daniel W. Merenda,President Date Council of Community Services 'ppropriation and Funds Required for this Contract Certifi `el. Director of Finance Date '/t a/•y ‘CCt.# 3' 65o—sv2o- 2o,p APPROVED AS TO FORM: c t ily Attorney HUD CoC Planning Grant MOU Page 3 Addendum MOU between the City of Roanoke and the Council of Community services for The U.S.Department of Housing and Urban DevelopOment(HUD) Planning Grant The purpose of these planning funds are to identifying and make recommendations for removing community barriers to shelter/housing by developing a systematic approach to improving homeless program performance and community outcomes. Expected deliverables from the Council of Community Services; 1. Project monitoring and quarterly reports to BRICH/CoC Chair a. Monitoring of HUD Continuum of Care Grants (with the exception of those associated with your organization) 2. Assisting in the Development in the HUD Continuum of Care Application for community funding 3. Conducting and reporting for annual HUD PIT Count and vulnerability street count 4. Identify and measure current and new community initiatives (e.g. Zero 2016; Focus Strategies - Base Year Calculator Tool; Community Spending Plan implemented by DHCD; New Guidelines for HUD Point In Time Count) 5. Provide staff support for CoC sub-committee meetings (set up and distribute meeting notes) 6. Compile reports as requested by BRICH and CoC service providers PLANNING, BUILDING AND DEVELOPMENT HUD COMMUNITY RESOURCES DIVISION Noel C.Taylor Municipal Building 215 Church Avenue,SW, Room 305 North R OA N O KE 540.8 3.5681 fax 540.853.6597 December 30, 2013 Carol Tuning, BSW, MALS Human Services Coordinator Chair, Blue Ridge Continuum of Care 339 Salem Ave SW Roanoke, VA 24016 Re: 2014 Continuum of Care Planning Grant Match Dear Mrs. Tuning: This letter confirms the City of Roanoke, through the HUD Community Resources Division, intends to provide a cash match of$5,000.00 in CDBG funds to support planning activities of the Blue Ridge Continuum of Care for the fiscal year beginning July 1, 2014. These funds will be distributed by the Blue Ridge Interagency Council on Homelessness and is supported by this office. The funds will be used to support a community-wide strategic business plan in efforts to meet the goals of the City's Ten Year Plan to end homelessness. Sincerely, 40194/ Keith L. Holland Community Resources Program Administrator Cc: Chris Chittum, Director of Planning, Building& Development Sherman Pennix, Budget/Business Analyst )atCITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPlIANIE M.MOON REYNOLDS,MMC E-mail: clerWroanokeva.gav JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk December 2, 2014 CECELIA T.WEBB,CMC Assistant City Clerk Dr. and Mrs. Caesar DePaco Summit Nutritionals International, Inc. 1250 Route 28, Suites 3058, 306 & 308 Branchburg, New Jersey 08876 Dear Dr. and Mrs. DePaco: I am enclosing copy of Resolution No. 40120-120114 authorizing acceptance of a donation to the Roanoke City Police Department for one police K-9 dog; and authorizing execution of any and all necessary documents to accept the donation. On behalf of the Mayor and Members of Council, I would like to express my sincerest gratitude for the very generous donation. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 1, 2014. Sincerely, Stephanie M. Moon Reynofds, M i s City Clerk Enclosure pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director, Management and Budget CJ ✓� > IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40120-120114. A RESOLUTION authorizing acceptance of a donation from Dr. and Mrs. Caesar DePaco and their company, Summit Nutritionals International,Inc., to the Roanoke City Police Department for one police K-9 dog, and authorizing execution of any and all necessary documents to accept the donation. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized on behalf of the City to accept from the Dr. and Mrs. Caesar DePaco and their company, Summit Nutritionals International, Inc., a donation to the Roanoke City Police Department for one police K-9 dog, valued at approximately$9,500, as more particularly set forth in the City Council Agenda Report dated December 1, 2014. 2. The City Manager is hereby authorized to execute and file,on behalf of the City, any documents required to accept such donation. All documents to be executed on behalf of the City shall be approved as to form by the City Attorney. ATTEST: —t€4.124.01.as ,11Thrt.ts–R\Qtreki City Clerk. R-donation of one police k-9 dog Froin Dr.and Mrs. DePaco and Summit Nutritional,International,Inc-12.1.14.doc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Summit Nutritionals International Inc. Donation of Police K-9 Background: The DePaco family and their company Summit Nutritionals International, Inc. have offered to donate a police K-9 to the Roanoke Police Department. Summit Nutritionals International, Inc. is a leading international manufacturer of chondroitin sulfate. Chondroitin sulfate is a supplement used to treat osteoarthritis in animals. Dr. and Mrs. DePaco are supporters of numerous police departments and have a commitment to replacing K-9s that fall victim to illness or injury. The City recently lost police K-9 Mia to cancer. The donated dog will be a trained dual purpose narcotic and patrol K-9. The dog will be selected by the Roanoke Police Department from the prestigious Vohne Liche Kennels. The dog is valued at $9,500. No local match funding or grant account transactions are required for this donation. Recommended Action: Accept the donation described above. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget • CITY OF ROANOKE _dirt OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 'f . Telephone (540)857-2541 Fax: (540)853-1145 STEPHANIE NI.MOON REYNOLDS,MNIC F-mail: clerk(urroanokeva.gov JONATHAN E.CRAFT,CHIC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant City Clerk December 2, 2014 Carl Palmer, General Manager Greater Roanoke Transit Company 1108 Campbell Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Palmer: I am enclosing copy of Ordinance No. 40121-120114 allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/b/a Valley Metro ("GRTC"), into the public right-of-way located at the comer of Colonial Avenue, S. W. and McNeil Drive, S. W. in front of the new Center for Science and Health Professions building of Virginia Western Community College, designated as Official Tax Map No. 1380102, upon certain terms and conditions. Furthermore, Paragraph 5 of Ordinance No. 40121-120114 shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by GRTC has been admitted to record, at the cost of the GRTC, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 of Ordinance No. 40121- 120114 is on file in the City Clerk's Office; and in the event Ordinance No. 40121- 120114 is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within (90) days from the adoption of the Ordinance, this Ordinance shall terminate and be of no further force and effect. Carl Palmer, General Manager Greater Roanoke Transit Company December 2, 2014 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 1, 2014, and is in full force and effect upon the completion of the conditions of paragraph 5 of the Ordinance. Sincerely, -Atifijes..x..W1 Yrtvl Stephanie M. Moon Reynolds, M City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Jackie Clewis, Administrator of Risk Management PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NO: 1380102 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40121-120114. AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d/b/a Valley Metro("GRTC"),into the public right-of-way located at the corner of Colonial Avenue, S.W. and McNeil Drive, S.W. in front of the new Center for Science and Health Professions building of Virginia Western Community College, designated as Official Tax Map No. 1380102, upon certain terms and conditions, and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to GRTC to allow the encroachment of a GRTC owned bus shelter to be placed in the City's public right-of-way located at the corner of Colonial Avenue, S.W. and McNeil Drive, S.W., in front of the new Center for Science and Health Professions building of Virginia Western Community College, designated as Official Tax Map No. 1380102. The encroachment shall be approximately 31 inches in width and will extend approximately 168 inches in length into the right-of-way,as more particularly set forth and described in the City Council Agenda Report dated December 1, 2014. 2. It is agreed by GRTC that in maintaining such encroachment,GRTC and its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise by reason of the above-described encroachment. GRTC agrees that the encroachment shall be removed at any time from the right-of-way upon written demand of the City of Roanoke, and that such placement and removal of the encroachment shall be at the sole cost and expense of GRTC. GRTC agrees that it shall be responsible for the installation, maintenance, operation, cleaning, repair, restoration, of the encroachment, and it shall replace any damage to the bus shelter, and any damage to the land, caused by the placement and removal of the encroachment, at GRTC's sole cost and expense. 3. GRTC, its grantees, assigns, or successors in interest, shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage for such bus shelter in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty(30)days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 4. The City Clerk shall transmit an attested copy of this Ordinance to the General Manager for GRTC at 1108 Campbell Avenue, S.E., Roanoke, Virginia, 24013. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by GRTC has been admitted to record,at the cost of GRTC,in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk, or until the City requires the removal of such bus shelter, which may be done in the sole discretion of the City by sending written notice to GRTC to remove such bus shelter. In the 2 event this Ordinance is not signed by GRTC and recorded in the Circuit Court Clerk's Office for the City of Roanoke within(90)days from the adoption of this Ordinance,this Ordinance shall terminate and be of no further force and effect. 6. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. /ATTEST: ,Q , "�'l`' City Clerk. The undersigned acknowledges that it has read and understands the terms and conditions stated above and agrees to comply with those terms and conditions. GREATER ROANOKE TRANSIT COMPANY D/B/A VALLEY METRO By: Carl L. Palmer, General Manager COMMONWEALTH OF VIRGINIA ) To-wit: CITY OF ROANOKE I, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of , 2014, by Carl L. Palmer, General Manager of the Greater Roanoke Transit Company d/b/a Valley Metro. My Commission expires: Notary Public Registration No. 3 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 1, 2014 Subject: Request for Encroachment Permit for Greater Roanoke Transit Company (Valley Metro) Bus Stop Shelter Located at the Virginia Western Community College in the Right of Way at the corner of Colonial Avenue, S.W. and McNeil Drive, S.W. Background: The Greater Roanoke Transit Company, (GRTC), in partnership with Virginia Western Community College (VWCC), requests an encroachment permit for the installation of a transit bus stop shelter (shelter). The shelter will encroach approximately 168 inches in length and 31 inches in width into City right of way, located at the corner of Colonial Avenue, S.W. and McNeil Drive, S.W. in front of the new Center for Science and Health Professions building of Virginia Western Community College, designated as Official Tax Map No. 1 380102, as shown on the attached plan. GRTC will own and maintain the shelter. GRTC has also entered into a revocable permit with VWCC so that GRTC has the right to install and use the shelter on VWCC Property, which is adjacent to City right of way. This shelter will provide transit service users, including VWCC students, the option to wait for transit services under cover and out of the weather elements and will be fully compliant with applicable Americans with Disability Act (ADA) regulations. GRTC transports over 5,000 VWCC students per month. As a condition to being granted the encroachment permit, GRTC will be required to obtain and maintain liability insurance naming the City of Roanoke as an additional insured, and to indemnify and hold the City of Roanoke harmless against any and all claims against the City of Roanoke arising out of GRTC's placement of the shelter into the public right of way. Recommended Action: Approve the proposed ordinance authorizing the encroachment of the transit bus stop shelter described above, owned by GRTC, into the public right of way at the location described on the plan attached to this letter. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager of Operations R. Brian Townsend, Assistant City Manager for Community Development Carl L. Palmer, General Manager, Valley Metro Kevin L. Price, Assistant General Manager, Valley Metro Cassandra L. Turner, Economic Development Specialist 2 _ ■44_44. NIMPIIM4.•410 M, r.r LUMSDEN ASSOCIATES,P.C. ENGINEER RNEYORS-PLANNERS .wsomsnowmo•n. rawea CSm.vu«ICON no .11r 7I •11 rw u.e"*1411 ur•:IIrr4...1rm• • C" CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW,Suite 461 Roanoke,Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)8534142 BARBARA A.DAMERON ANDREA F.TRENT Director of Finance Assistant Director of Finance December 1 , 2014 Dear Mayor Bowers and Members of City Council: Subject: October FYI 5 Financial Report - City of Roanoke September FYI 5 Financial Report - Roanoke City Public Schools The following financial report provides commentary on the City's financial results for the four months ended October 31 , 2014 and Roanoke City Public Schools for the three months ended September 30, 2014. General Fund FY15 year-to-date revenues increased 3.5% or $2.4 million compared to the same period in FY14. The increase was primarily due to higher Personal Property, Sales, Meals and Transient Occupancy tax revenues. Also contributing were increased reimbursements from the Commonwealth for Street Maintenance and the timing of Jail Per Diem payments. Year-to-date expenditures in FYI 5 decreased 0.2% or $232,000 from the prior year. The decrease was mainly related to the early payments of an annual subsidy to the Virginia Department of Health and a transfer to debt service fund in the prior year. Stormwater Utility Fund FY1 5 is the first year of operations for the Stormwater Utility Fund. Stormwater fee revenue for the month ended October 31 , 2014 was $901 ,000, or 53.0% of FY1 5 anticipated revenues, which was slightly ahead of target. Operating expense was $539,000, or 19.7% of the expenditure budget resulting in an operating income of $361 ,000. Civic Center Fund Through October, the net operating loss for Global Spectrum, which manages the Civic facilities, was approximately $1 55,000 above the FYI 5 operating budget. Global Spectrum's current forecast projects that performance will be approximately $55,000 better than budgeted for the fiscal year. The year-to-date operating loss through October was below budget primarily due to lower than expected ticket revenue. Miscellaneous revenue also included 1/12th of the first annual payment for the Berglund Center naming rights. Parking Fund Through October, approximately 38.4% of anticipated revenue has been realized. Market Garage revenues declined due to the impact of construction of the Hampton Inn & Suites project on top of the garage. Gainsboro Garage revenues significantly decreased following the reopening of the Poff Federal building and the relocation of tenants back to the building. Elmwood Garage and Church Avenue Garages continued to outperform the prior fiscal year. Operating expenses increased 2.1% or $19,000. Operating income, before the net decrease of non-operating expenses and transfers was approximately $227,000. After non-operating expenses and transfers, the fund's change in net position was approximately $184,000. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment gain of 0.4% for the fiscal year-to- date through October 2014. Investment performance for this period was slightly above the Policy Portfolio benchmark performance of 0.2%. The City's Pension Plan has outperformed its benchmark in all measurement levels as of October 31 , 2014. Roanoke City Public Schools Financial performance on Roanoke City Public Schools is reported to City Council on a quarterly basis. These results are reported on a one-month lag compared to City results based on the timing of School Board and City Council meetings. Accordingly, this report includes results through September. The School General Fund amounts as presented in this report correspond with amounts reported to the School Board on November 11 , 2014. Revenues: School Fund revenues increased 6.2% or $2.1 million compared to FY14. State Revenue increased 13.1% or $1 .5 million due to an increase in basic aid and special education funding from the state. State Sales Tax increased 9.1% or $274,000 due to an increase in retail sales. Other Revenue increased 163.9% or $395,000 mainly due to insurance recoveries received in fiscal year 201 5 for stop loss claims, there were no reimbursements in fiscal year 2014. Expenditures: School Fund expenditures increased 13.1% or $4.5 million compared to FY14. Instruction expenditures increased 15.9% or $3.0 million primarily related to increased salary and benefit costs. 2 Administration, Attendance and Health expenditures increased 39.0% or $1 .2 million also related to increased salary and benefit costs as well as the cost of a laptop initiative and two additional staff members. Closing In closing, the economy has continued to grow and jobs are being restored. The October US unemployment rate fell to 5.8%, the lowest level in six years. However, wage growth has been slow since the recession. Consumer spending was at its weakest in eight months and may indicate the economy has lost some momentum heading into the final months of 2014. The City's general and local tax revenues grew 3.6% in the first four months of FY15 compared to same period last year. In comparison, the budgeted increase was 0.2% when comparing the FY15 adopted budget against the FY14 adjusted final results. However, the challenges include the reinstatement of Local Aid to Commonwealth in FY15. The City's year to date expenditures align with the adopted budget. However, mid- year departmental budget reductions have been implemented in response to the ' Commonwealth revenue reduction. The City will continue its prudent management of anticipated expenditures through the end of the fiscal year. The City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Please contact me with any questions you have on these financial statements. Sinc r� Barbara A. Dame n Director of Finance Attachments c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum 3 CITY OF ROANOKE,VIRGINIA GENERAL FUND FOR THE FOUR MONTHS ENDED OCTOBER 31,2014 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Actual Actual Percent of Revenue Budget July 1- Oct 31 July 1- Oct 31 FY15 vs FY14 Budget Revenue Source Budget Variance 2014-2015 2013-2014 Variance Received General Property Taxes $ 106,079,000 $ (65,888,103) $ 40,190,897 $ 38,858,088 3.4% 37.9% Other Local Taxes 73,803,000 (60,391,424) 13,411,576 12,886,957 4.1% 18.2% Permits,Fees and Licenses 1,136,000 (812,426) 323,574 362,700 (10.8%) 28.5% Fines and Forfeitures 1,276,000 (921,214) 354,786 359,885 (1.4%) 27.8% Revenue from Use of Money and Property 185,000 (115,157) 69,843 52,140 34.0% 37.8% Intergovernmental 67,038,000 (52,754,838) 14,283,162 13,625,730 4.8% 21.3% Charges for Services 8,141,000 (5,875,837) 2,265,163 2,497,127 (9.3%) 27.8% Internal Services 2,285,000 (1,530,212) 754,788 573,084 31.7% 33.0% Transfers From Other Funds 28,930 - 28,930 32,700 (11.5%) 100.0% Miscellaneous Revenue 654,000 (471,343) 182,657 192,490 (5.1%) 27.9% Total $ 260,625,930 $ (188,760,554) $ 71,865,376 $ 69,440,902 3.5% 27.6% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted July 1- Oct 31 July 1 - Oct 31 FY15 vs FY14 Budget Expenditures Budget Balance 2014-2015 2013-2014 Variance Obligated General Government $ 14,191,173 $ 8,948,018 $ 5,243,155 $ 5,111,369 2.6% 36.9% Judicial Administration 8,027,293 5,308,308 2,718,985 2,767,173 (1.7%) 33.9% Public Safety 63,093,630 37,959,102 25,134,528 24,182,654 3.9% 39.8% Public Works 25,033,511 13,327,282 11,706,229 11,343,420 3.2% 46.8% Health and Welfare 37,414,527 26,516,739 10,897,787 12,148,152 (10.3%) 29.1% Parks,Recreation and Cultural 10,018,266 5,921,780 4,096,486 3,768,971 8.7% 40.9% Community Development 7,295,124 4,260,780 3,034,344 2,850,241 6.5% 41.6% Transfer to Debt Service Fund 11,773,339 3,327,087 8,446,253 10,062,393 (16.1%) 71.7% Transfer to School Fund 74,541,200 49,694,132 24,847,068 24,835,468 0.0% 33.3% Nondepartmental 11,143,680 9,101,056 2,042,624 1,329,415 53.6% 18.3% Total 262,531,742 $ 164,364,284 $ 98,167,458 $ 98,399,256 (0.2%) 37.4% 1 CITY OF ROANOKE,VIRGINIA CIVIC CENTER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE FOUR MONTHS ENDED OCTOBER 31, 2014 (UNAUDITED) FY 2015 FY 2014 Operating Revenues Rentals $ 935,044 $ 467,760 Event Expenses 317,636 363,275 Advertising 50,788 50,786 Admissions Tax 127,751 89,131 Facility Surcharge/Ticket Rebate 97,003 67,852 Commissions 26,099 13,703 Ancillary 17,588 19,605 Miscellaneous 65,971 30,751 Total Operating Revenues 1,637,880 1,102,863 Operating Expenses Personal Services 394,177 350,829 Operating Expenses 1,574,581 1,209,765 Management Fees 128,332 123,966 Depreciation 300,412 300,412 Total Operating Expenses 2,397,502 1,984,972 Operating Loss (759,622) (882,109) Nonoperating Revenues/(Expenses) Investment Income 32,662 31,244 Interest Expense (179,389) (178,957) Net Nonoperating Expenses (146,727) (147,713) Change in Net Position $ (906,349) $ (1,029,822) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE FOUR MONTHS ENDED OCTOBER 31, 2014 (UNAUDITED) FY 2015 FY 2014 Operating Revenues Market Garage $ 135,238 $ 164,636 Elmwood Park Garage 203,544 181,653 Center in the Square Garage 122,021 117,841 Church Avenue Garage 207,184 170,782 Tower Garage 144,731 134,217 Gainsboro Garage 27,295 42,966 Campbell Garage 43,722 42,559 Williamson Lot 29,406 31,750 Higher Ed Center Lot 16,728 17,024 Market Lot 15,486 10,754 Elmwood Lot 24,878 33,755 Warehouse Row Lot 12,650 10,455 West Church/YMCA Lots 8,757 8,757 Off Street Parking Violations (All Locations) 27,697 21,254 On Street Parking Violations 115,547 145,043 Total Operating Revenues 1,134,884 1,133,446 Operating Expenses Operating Expenses 587,814 569,070 Depreciation 319,824 319,824 Total Operating Expenses 907,638 888,894 Operating Income 227,246 244,552 Nonoperatinq Revenues/(Expenses) Investment Income 24,903 24,642 Interest Expense (193,517) (214,783) Net Nonoperating Expenses (168,614) (190,141) Income Before Transfers and Contributions 58,632 54,411 Transfers and Contributions Transfer from Capital Projects Fund 125,000 - Transfer to Capital Projects Fund - (11,280) Net Transfers and Contributions 125,000 (11,280) Change in Net Position $ 183,632 $ 43,131 3 CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE FOUR MONTHS ENDED OCTOBER 31, 2014 (UNAUDITED) FY 2015 Operating Revenues Stormwater Utility Fees $ 900,564 Total Operating Revenues 900,564 Operating Expenses Operating Expenses 539,469 Total Operating Expenses 539,469 Operating Income 361,095 Nonoperating Revenues/(Expenses) Investment Income 96 Net Nonoperating Revenues 96 Income Before Transfers and Contributions 361,191 Transfers and Contributions Transfer from Capital Projects Fund 75,000 Transfer to Debt Service Fund (161,995) Net Transfers and Contributions (86,995) Change in Net Position $ 274,196 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED OCTOBER 31, 2014 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31, 2014. BALANCE AT BALANCE AT BALANCE AT SEP 30,2014 RECEIPTS DISBURSEMENTS OCT 31,2014 OCT 31,2013 CONSOLIDATED FUNDS $78,988,924.63 $31,914,479.64 $36,114,755.37 $74,788,648.90 $75,060,060.43 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING OCTOBER 31, 2014. THAT SAID FOREGOING: CASH CASH IN HAND $20,898.79 CASH IN WELLS FARGO BANK 17,551,835.09 CASH IN VALLEY BANK 2,954.63 INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL 16,323,238.99 BB&T INSURED DEPOSIT MONEY MARKET 1,001,876.05 CERTIFICATES OF DEPOSIT 2,005,485.13 VALLEY BANK PUBLIC FUNDS MONEY MARKET 26,145,789.12 VIRGINIA INVESTMENT POOL 5,004,871.01 VIRGINIA SNAP PROGRAM(U. S. SECURITIES) 6,731,700.09 TOTAL $74,788,648.90 �eie. /h. % a2 NOVEMBER 20,2014 EVELYN W. POWERS,TREASURER 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE FOUR MONTHS ENDED OCTOBER, 2014 (UNAUDITED) FY 2015 FY 2014 Additions Employer Contributions $ 5,218,113 $ 4,264,610 Investment Income Net Appreciation/(Depreciation) in Fair Value of Investments (732,115) 33,953,007 Interest and Dividend Income 1,301,107 1,977,406 Total Investment Gain 568,992 35,930,413 Less Investment Expense 198,383 139,678 Net Investment Gain 370,609 35,790,735 Total Additions $ 5,588,722 $ 40,055,345 Deductions Benefits Paid to Participants $ 10,754,593 $ 10,478,507 Administrative Expenses 72,569 22,359 Total Deductions 10,827,162 10,500,866 Net Increase/(Decrease) (5,238,440) 29,554,479 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 398,072,905 347,126,105 Fund Balance October 31 $ 392,834,465 $ 376,680,584 6 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS October 31, 2014 (UNAUDITED) FY 2015 FY 2014 Assets Cash $ 880,183 $ 1,999,137 Investments, at Fair Value 394,668,211 377,267,580 Accounts Receivable - 31,283 Due from Other Funds - 668 Total Assets $ 395,548,394 $ 379,298,668 Liabilities and Net Assets Liabilities: Due to Other Funds $ 2,705,977 $ 2,616,435 Accounts Payable 7,952 1,649 Total Liabilities 2,713,929 2,618,084 Net Assets Held in Trust For Pension Benefits $ 392,834,465 $ 376,680,584 7 CITY OF ROANOKE,VIRGINIA SCHOOL GENERAL FUND FOR THE THREE MONTHS ENDED SEPTEMBER 30,2014 STATEMENT OF REVENUE (UNAUDITED) Current Actual Actual Percent of Revenue July 1 -Sept 30 July 1 -Sept 30 Budget FY15 vs FY14 Revenue Source Budget 2014-2015 2013-2014 Received Variance State, Excluding Sales Tax $ 64,415,383 $ 12,820,457 $ 11,336,822 19.9% 13.1% State Sales Tax 12,800,000 3,275,627 3,002,102 25.6% 9.1% Other Revenue 5,200,000 636,319 241,139 12.2% 163.9% Transfer from the City of Roanoke 74,579,200 18,635,301 18,730,716 25.0% (0.5%) Transfer from Food Service Fund 300,000 75,000 75,000 25.0% 0.0% Total $ 157,294,583 $ 35,442,704 $ 33,385,779 22.5% 6.2% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure July 1 -Sept 30 July 1 -Sept 30 Budget FY15 vs FY14 Expenditures Budget 2014-2015 2013-2014 Obligated Variance Instruction $ 109,188,187 $ 21,967,660 $ 18,959,095 20.1% 15.9% Administration,Attendance and Health 12,609,400 4,186,039 3,011,910 33.2% 39.0% Transportation 10,387,942 2,218,788 2,169,708 21.4% 2.3% Operations and Facilities 15,094,119 3,664,374 3,587,426 24.3% 2.1% Debt Service 15,034,414 6,217,165 6,065,025 41.4% 2.5% Transfer to Athletics Fund 1,600,000 400,000 397,750 25.0% 0.6% Total $ 163,914,062 $ 38,654,026 $ 34,190,914 23.6% 13.1% Note: The Food Services and Athletics Funds are not included in this financial statement. 8 7. b. 1 . City of Roanoke Financial Report Four Months Ended October 31 , 2014 FY15 General Fund Overview • Through October, actual FY15 revenues have increased 3.5% compared to FY14, exceeding the budgeted increase of 0.2%, mainly as a result of higher general property tax and local tax revenues. • The City's sales, lodging and meals taxes all performed well and contributed to strong local tax revenue growth. • Expenditures are aligned with adopted budget expectations. Mid year departmental budget reductions have been implemented in response to the Commonwealth revenue reduction. The City will continue its prudent management of anticipated expenditures through the end of the fiscal year. • The Pension plan outperformed its benchmark at all measures. 2 Sales Tax FY15 Revenue Estimate $ 19.238 M 20.0 15.0 - p 10.0 5.0 0.0 3 Months Ended 9/30 5.5 5.0 • Sales tax revenue N 0 4.5 increased 8.0% E 4.0 compared to the prior 3.5 year, and 6.8% higher than YTD budget. 3.0 3 Months Ended 9130 •Prior YTD Actual H YTD Budget •YTD Actual 3 Meals Tax FY15 Revenue Estimate $ 13.659 M 15.0 - -- N 10.0 O_ 5.0 0.0 3 Months Ended 9/30 3.5 FY15 revenue 3.0 was 3.9% higher than FY14, and 2.5 is 0.2% over YTD budget. 2.0 3 Months Ended 9/30 •Prior YTD ❑YTD Budget YTD Actual 4 Transient Occupancy ( Lodging ) Tax FY15 Revenue Estimate $3.881 M 4.0 c 3.0 2.0 1.0 0.0 4 Months Ended 10!31 1.5 1.3 Lodging tax revenue 0 1.1 increased 10.6% over 0.9 FY14, and is 11 .2% 0.7 higher than budget. 0.5 4 Months Ended 10/31 •Prior YTD ❑YTD Budget •YTD Actual 5 Admissions Tax FY15 Revenue Estimate $0.447 M N 00.38.50 c Q 0.25 0.13 0.00 4 Months Ended 10/31 0.17 0.16 0.15 p 0.14 Admissions tax 0.13 0.12 revenue decreased 0.11 2.3% compared to 0.10 FY14, and is 2.6% 4 Months Ended 10/31 lower than YTD • Prior YTD II YTD Budget YTD Actual budget. • 6 Personnel (Salary/Benefit) Lapse 100.0 80.0 � 60.0 0 40.0 20.0 0.0 Target Actual 4 Months Ended 10/31 YTD expenditure is .07% or $250,000 below target. Comprehensive Services Act (CSA) Expenses Below Target $2.50 a 0 $2.00 • $1.50 $1.00 FY 2014 FY 2015 Target Actual Actual 4 Months Ended 10/31 YTD expenses are 3. 3% or $66k below target of $2. 0M . 8 Residential Juvenile Detention it, Expenses Above Target 750 a c � 500 3 O � 250 0 Target Actual 4 Months Ended 10/31 YTD expense 9.4% above target of $288,000. 9 Solid Waste Tipping Fees Above Target 1,000 = 750 2 500 0 t I— 250 0 Target Actual 4 Months Ended 10/31 YTD costs are 10% or $60, 000 above target of $704K. 10 Motor Fuel Expenses Below Target 1000 750 co 500 _ --- 250 o Target Actual 4 Months Ended 10/31 YTD expense 12% or $48k below a non-seasonally adjusted target of $387K. Pension Plan Trust Performance Asset Allocation 10/31/14: Roanoke Performance Period Pension Plan Policy US Equities 50.0% One Month 2.1% 1.6% Real Estate 2.6% Fiscal YTD 0.4% 0.2% Balanced 4.7% One Year 10.0% 9.6% Convertibles 4.3% Three Years 14.6% 13.4% Five Years 13.0% 11.9% International Equities 18.0% US Fixed Income 13.8% 450 I • Low (2/28/09) 400 I 1 1 1 i i r-7, 1 • 6/30/08 International Emerging 350 6/30/09 Equities 3.6% 300 p. r . •■ 6/30/10 Infrastructure Funds 3.0% 250 it •• ❑ 6/30/11 200 LI 6/30/12 Total Allocation 100.0% ii 1 • 6/30/13 150 '67 q Pension Plan assumed rate of return is 100 il • 10/31/14 0 i Market Value Assets High (8/31/14) 7.75 /o (Millions) 12 City Performance Strong Through October, concerns remain • Total revenues through October are higher than prior year. Strong general property tax and local tax performance were viewed as indications that the local economy is improving. • Total expenditures decreased due to timing differences in contract payments and interfund transfers. Departmental expenditures continue to be monitored. • The U.S. unemployment rate hit 6 year low at 5.8%, a positive sign of economic growth. However, US consumer spending fell for the first time in eight months, potentially an indication of slower growth in the final months of 2014. • Reinstatement of Local Aid to Commonwealth in FY15. 13 4404 ' S."if74 no CITY OF ROANOKE OFFICE OF THE CITY CLERK 4 215 Church Avenue, S.W,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(a;roanokeva.goe JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk December 2, 2014 CECELIAT.WEND,CMC Assistant City Clerk The Honorable John S. Edwards The Honorable Chris Head Member, Senate of Virginia Delegate, House of Representatives P. O. Box 1179 P. O. Box 19130 Roanoke, Virginia 24006-1179 Roanoke, Virginia 24019 The Honorable Sam Rasoul Delegate, House of Representatives 3027-C Peters Creek Road, N. W. Roanoke, Virginia 24017 Gentlemen: I am enclosing copy of Resolution No. 40122-120114 amending, the 2015 Legislative Program, and ratifying, adopting and endorsing the 2015 Legislative Program, as amended, for the City to be presented to the 2015 Session of the General Assembly. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, December 1, 2014. Sincerely, Arttaie)Orat Stephanie M. Moon Reynol MM City Clerk Enclosure pc: The Honorable Evelyn Powers, City Treasurer Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia 24179 Deborah Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 Krystal Farmer, Deputy Clerk, Salem City Council, 114 North Broad Street, Salem, Virginia 24153 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance 1.0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of December, 2014. No. 40122-120114. A RESOLUTION amending the 2015 Legislative Program, and ratifying, adopting and endorsing the 2015 Legislative Program, as amended, for the City to be presented to the 2015 Session of the General Assembly. WHEREAS, the City's Legislative Program was adopted by City Council on November 3, 2014 by Resolution No. 40100-110314; WHEREAS, previously the City's Treasurer had requested legislation to allow the City to adopt an ordinance that would authorize the Treasurer or the Director of Finance to waive accrued interest, penalties, and fees with respect to certain local taxes; WHEREAS, the Treasurer and the City's Legislative Liaison, have reviewed this proposal with various constituencies, including the statewide Treasurers' Association, and several groups expressed concern for this proposal, as currently presented; WHEREAS, as a result of the above comments, the Treasurer has requested that Council amend the 2015 Legislative Program to delete Section I. B. Enhance Local Revenue Collections; and WHEREAS, Council Member Court Rosen, chair of the Legislative Committee, by report, dated December I, 2014, recommended to Council to adopt an amendment to 2015 Legislative Program to be presented at the 2015 Session of the General Assembly to delete a section of the 2015 Legislative Program, as requested by Treasure Powers. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that 1. The 2015 Legislative Program transmitted by report of the Legislative Committee, dated November 3, 2014, and adopted by Resolution No. 40100-110314, is hereby amended to remove Section I. B. Enhance Local Revenue Collections. L.:ATTORNEY\DATA\CLLCI\LEGIS\2015-16 Program\msolution amdneding the adopted progmntdoe 2. The 2015 Legislative Program, as amended herein, is hereby ratified, adopted, and endorsed by the Council as the City's official Legislative Program for the 2015 Session of the General Assembly. ATTEST: 1Z41",,I2VOY City Clerk. L:\ATTORNEY\DATA'\,CLLC I\LEGIS\2015-16 Program\resolution amdneding the adopted program.doc CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. \ I4 111- Noel C.Taylor Municipal Building,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D.Bestpitch Raphael E."Ray"Ferris December 1, 2014 Sherman P. Lea Anita nita J. Price Court G. Rosen The Honorable Mayor David A. Bowers and David B.Trinkle Members of Roanoke City Council Re: Amendment to 2015 Legislative Program Dear Mayor Bowers and Members of Council: Background At the request of Evelyn Powers, Roanoke City Treasurer, the Legislative Committee included a request for legislation to allow the City to adopt an ordinance that would authorize the Treasurer or the Director of Finance to waive accrued interest, penalties, and fees with respect to certain local taxes. This request is a part of the 2015 Legislative Program as Section I.B. Council approved the 2015 Legislative Program pursuant to Resolution No. 40100-110314 on November 3, 2014. Treasurer Powers and Rob Catron, Legislative Liaison, have reviewed this proposal with various constituencies, including the statewide Treasurers' Association. Ms. Powers and Mr. Catron received several comments expressing concern for this proposal, including the standards under which waivers could be granted. In addition, there is a lack of a consensus approach to this proposal at this time. Ms. Powers therefore requested that Council amend the 2015 Legislative Program to delete her request from the 2015 Legislative Program. A copy of the proposed amendment is attached. Recommendation Council should adopt a resolution amending the 2015 Legislative Program as set forth in this report. spectfully submitted, Court Rosen Chair, Legislative Committee DJC/CR/lsc Enclosure c: Council Appointed Officers • Evelyn Powers, Treasurer etr Roanoke City Council 2015 Legislative Program In addition to the local and regional issues discussed below, the Roanoke City Council incorporates the 2015 Legislative Program and policy statements of the Virginia Municipal League into the City Council's 2015 Legislative Program. The 2015 VML Legislative Program and policy statement can be found at http://www.vml.org/Legact.html I. BUDGET, LOCAL AID, AND LOCAL REVENUES A. Budget and Unfunded Mandates The City of Roanoke strongly urges the General Assembly to maintain its commitment to localities by avoiding reductions in local aid. Budget challenges should not be used to shift state service or financial responsibilities from the Commonwealth to localities. Moreover, the General Assembly should oppose any new mandates on localities that are not fully funded by the Commonwealth. The City also opposes the continuation of state mandates for which the Commonwealth proposes to shift the fiscal responsibility for such programs to localities. Roanoke specifically requests the General Assembly to fund the obligations of the Commonwealth set forth in the Line of Duty Act (Sections 9.1-400 through 9.1-408, Code of Virginia (1050) as amended). MARC is due to publish a report on Virginia's Line of Duty Act in December 2014. . . . . . . . payment of certain taxes. State code limits the ability of localities to waive interest, penalties, have the authority to compromise the amount of interest, penalties, and fees that occur on unpaid taxpayers in the payment of these accounts. Roanoke believes that this broader power will timely payment of their delinquent obligations. Roanoke proposes amendments to Section 58.1 3916 to allow localities to adopt ordinances to permit the waiver, in whole or in part of the amount of interest, penalties and fees that accrue on delinquent taxes, based upon the prudent judgment of the locality's director of finance and treasurer. Roanoke suggests that Section 58.1 3916 be expanded to permit a locality to adopt an ordinance to allow the appropriate official penalties, or fees, when in the discretion of the appropriate official, such action is just and proper under the circumstances presented. Presently, Roanoke is owed the following amounts for delinquent real estate taxes, business licenses, and personal property taxes (including vehicle license taxes): 1 Type of Tax Taxes Due Penalties Interest Fees Real Estate $ 3,056,555 $ 283,955 $ 534,335 $ 187,551 Business Licenses $ 511,528 $ 10,792 $ 81,311 $ 30,525 Personal Property $ 4,130,821 $ 266,928 $ 371,026 $ 681,570 (including vehicle taxes) TOTAL $7,998,907 $ 591,675 $ 992,672 $ 902,616 NOTE: The amount of delinquent taxes and accrued penalties, interest, and fees cover several•.. . ., . . • . . . . .. . ... -- .. - - . . • - _ •. - settlements involving accrued interest, penalties, and fees. BE. Tax reform The City welcomes a discussion, review, and reformation of the current tax structure in the Commonwealth. Meaningful tax reform can only be achieved through a comprehensive effort; piecemeal attempts will not address this critical economic issue. An essential component of any debate on meaningful tax reform must begin with a serious study of the current tax preferences provided to a myriad of interests. These tax preferences cost the Commonwealth billions in revenues annually. Additionally, tax reform must be a balanced approach that allows localities some flexibility in establishing a local tax structure that supports the local and regional economy. Lastly, tax reform should be revenue neutral to local revenues. II. TRANSPORTATION Transportation infrastructure is essential to economic development, community strength, and quality of life. Transportation infrastructure also contributes to improvements in environmental quality and energy conservation. Roanoke applauds the continued efforts of the Governor and the General Assembly in developing, promoting, and funding a comprehensive and diverse transportation plan for the Commonwealth, and the Roanoke region. The Commonwealth and Roanoke are active partners in the return of passenger rail to the Star City within the next two years. Roanoke appreciates and applauds this commitment from the Commonwealth. Roanoke supports further expansion of passenger rail service throughout Southwest Virginia. A. Highway Infrastructure The City urges Congress, the Federal Highway Administration, Governor, General Assembly, and the Virginia Department of Transportation to take all steps necessary to pursue all available funding for improvements to expand and improve Interstate 81 and commence construction of Interstate 73 from Interstate 81 to the North Carolina border, including improvements to Interstate 581 and re-designation of Interstate 581 to Interstate 73. These projects are critical 2 components in the improvement of transportation infrastructure in the Roanoke Valley and Southwest Virginia. Improvements in transportation infrastructure and facilities are essential to the maintenance and expansion of economic development throughout our region. This project is Roanoke's highest transportation and economic development priority. B. Public Transit Funding Roanoke strongly encourages the General Assembly to maintain support for local public transit programs such as the Valley Metro bus service in Roanoke. Local bus service is a critical component of the overall transportation system in our community and is an important component of our community's quality of life. For many Roanoke residents, bus service is an essential service. A quality bus service will reduce traffic congestion and energy consumption. Roanoke opposes any changes in funding formulas that will drastically reduce current funding for Valley Metro bus system. If Congress fails to pass the Marketplace Fairness Act (MFA) by January 1, 2015, then the motor fuel tax at the "rack" increases by 1.6% to make up the revenue loss. However, the new increment would be used exclusively for road maintenance. Transit would have received a share of MFA revenue. Without MFA, DRPT expects $20.0 million less revenue for transit projects. This provision from HB 2313 must be amended to ensure that the new gas tax funds generated by a failure of the MFA to pass will flow through the transportation formula as it would have if MFA had passed. Furthermore, Roanoke requests that the General Assembly take immediate steps to protect transit funding, which is projected to plummet by$100 million per year by FY 2023. After the state bonds for transit are exhausted in FY 19, even with the HB 2313 revenues, the state match for transit capital projects will drop to about 10 percent by FY 20, dropping from $160.0 million in FY15 to less than $120.0 million in FY 2020 and to just over $60.0 million by FY 2023. The time to fix the transportation system distribution formula is now. III. DOMESTIC VIOLENCE The City urges the General Assembly to maintain supervised visitation programs for families confronting domestic violence. Presently, Total Action for Progress (TAP) operates Sabrina's Place which is the only comprehensive program in the Commonwealth that provides domestic violence focused supervised parental visits and child exchanges. TAP provides this service to Roanoke and the Roanoke Valley region. The City urges the General Assembly to continue support of supervised parental visitation and child exchange programs such as Sabrina's Place because such programs are a critical component of efforts to curb domestic violence. IV. LAW ENFORCEMENT Roanoke police request an amendment to State Code to provide medical professionals with qualified immunity from civil suits arising from their withdrawal of blood from individuals as a part of the execution of a search warrant. Code section 18.2-268.5 provides qualified immunity for medical professionals related to implied consent. Under this law, the medical profession is 3 relieved of civil liability except for the act of performing this procedure. However, the medical profession is not relieved from negligence in withdrawing of any blood sample. Under current application of the law, certain medical professional are reluctant to take blood samples pursuant a search warrant without the protection of the qualified immunity. Roanoke recommends that the General Assembly enact a new section of state code (§ 19.2-53.1) to address the taking of blood samples pursuant to a search warrant. The new section will provide that the arresting officer may seek to obtain a search warrant to conduct a blood test of the person suspected of a violation of driving while intoxicated. The qualified medical professional who performs the blood test pursuant to the search warrant will have a qualified immunity identical to the qualified immunity current afforded the medical professional under the implied consent statute. V. ADMINISTRATIVE MATTERS A. Advertising City Procurements The City supports changing the procurement notification Code section to allow localities, at local option, to publish their procurements on the Commonwealth's Internet procurement portal, known as "e-va". The website address is www.eva.virginia.gov. Publishing the procurement on e-va and on the localities website would negate any requirement to publish a procurement in the local newspaper. E-va has more than 13,700 users and more than 88,000 vendors. This website is well-known to everyone in the Virginia government purchasing community. Publishing procurements in the local newspaper does not represent the same reach into the government vendor community and the requirement to publish procurement opportunities in the newspaper is not an efficient use of taxpayer dollars. B. Additional General District Court Judge Roanoke wants to be responsive to its citizens, especially in circumstances where property owners are not in compliance with city code requirements. Presentl y, city code enforcement actions before the General District Court are limited to one (1) hearing day each calendar month. This limitation causes delays for the City planning and code enforcement staff. In addition, citizens generally, including landlords and tenants, and citizens dealing with traffic enforcement issues, experience significant inconvenience and delays with the lack of an additional General District Court judge. The General Assembly can provide relief from these delays by funding and appointing another judge for the General District Court. One General District Court judge retired in October, 2013 and that position has remained unfilled. As a result, judges from Roanoke County hold sessions in Roanoke City on certain days during each month. Prior to the retirement of one of the three General District Court judges in 2013, code enforcement cases were scheduled on two (2) days each calendar month. Roanoke urges the General Assembly to take action to provide Roanoke with a third General District Court judge. 4 C. Plastic Bags The City supports legislation that will enable the City to charge and collect a fee for the use of plastic shopping bags provided by retailers to its customer. The goal of such legislation is to provide the City with a revenue source to fund clean-up actions associated with persistent littering, often in the form of plastic bags discarded by customers of retail stores. These clean-up activities will assist the City in meeting its mandated MS4 stormwater permit requirements and enhance the livability and attractiveness of The Star City. 5 City of Roanoke Public Schools 2015 Legislative Program I. SCHOOL START DATE The City and the Schools support amendments to Virginia Code Section 22.1-79.1 that would afford the Roanoke City School Board the discretion to select the School Start Date that best suits the needs of its students and those of the school division. The control of the public school calendar by the local school board would provide local flexibility and control over opening dates to allow the Roanoke City School Board to have time to provide for required remediation and teacher training. Additionally, it would allow the Roanoke City School Board to ensure its schedule does not conflict with the articulation agreement with Virginia Western Community College (ref. Virginia Code Section 23-9.2:3.02) which allows dual enrollment opportunities for its students. RCPS would be able to schedule exams for dual enrollment classes based upon the Virginia Western Community College exam schedule. Furthermore, RCPS believes that additional instructional days prior to administering the Standards of Learning (SOL) tests would result in improved student performance on the SOL tests. II. FUNDING FOR EDUCATION The City and the Schools want to express our thanks to the General Assembly for not cutting public education funding for this school year while they passed new budget amendments to balance the State Budget. We encourage you to do everything necessary to avoid cutting public education to balance the budget for the next fiscal year as well because the State has a constitutional duty to meet its education funding obligations. The Roanoke City Schools is operating with the same level of state funds provided in 2009. The City and Schools support full funding of State education programs including the Standards of Quality, incentive, categorical, and school facilities programs. The City and Schools oppose changes in methodology and changes in the division of financial responsibility that result in a shift of funding responsibility from the State to localities. As an example, the City and Schools oppose the elimination or decrease of State funding for State mandated benefits for school employees. The City and the Schools oppose policies that lower State contributions to education under the Standards of Quality or other programs, but do nothing to address the cost of meeting the requirements in the Standards of Accreditation and Standards of Learning. The State should not continue to maintain and increase educational requirements while at the same time decreasing State funding. The challenges confronting local schools are compounded because the actual costs incurred by local school divisions in meeting mandates are often much greater than estimated by the Commonwealth. Additionally, the increase in classroom rigor as a result of changes in student performance requirements should be supported by an increase in teacher instructional knowledge and skills. Funds should be allocated to support continuing education for teachers. Funding for education includes an emphasis on access to enhanced technology to assist all students for the challenges presented by technology based SOL tests. Roanoke City Public Schools has initiated a program to provide eighth graders with lap top computers to address this 6 challenge. As a part of its effort to fulfill its constitutional obligation to education funding, the Commonwealth must include funding for technology that enhance learning as well as the staff development needed for teachers. III. URBAN SCHOOL TASK FORCE Urban school districts face unique and specific challenges. School districts across the Commonwealth with a free and reduced lunch population of 60% or more struggle to achieve fully accredited schools. Additionally, urban schools experience a growing population of English Language Learners and homeless students which are not characteristic of non-urban school districts. A task force should be developed to review the challenges, identify best practices, and make recommendations regarding the appropriate instructional, organizational and financial resources needed to address and enhance the performance of urban schools. 7 64- CITY OF ROANOKE "�l OFFICE OF THE CITY CLERK t.at:l 4 -` 215 Church Avenue, S.W., Suite 456 a Roanoke,Virginia 24011-1536 'Telephone: (540)853-2541 Fax: (540)853-1145 tiTEPIIANIE M.MOON REYNOLDS,MMC E-mail: clerk(itroanokeva.gov JONATHAN E.CRAFT,C'MC City Clerk Deputy City Clerk ('ECELIA T.WEBB,CMC December 2, 2014 Assistant Deputy City Clerk Frederick W. Bromm 3324 Somercroft Court, S. W. Roanoke, Virginia 24014 Dear Mr. Bromm: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 1, 2014, you were appointed to replace Roger Malouf as a member of the Board of Zoning Appeals for a three-year term of office commencing January 1, 2015 and ending December 31, 2017. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Board of Zoning Appeals. 7 Sincerely, �_ r on yn Ids, MC Stephanie M. Moon nolds, MC City Clerk SMM:ctw Enclosures pc: Tina Carr, Secretary, Board of Zoning Appeals COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of December 2014, FREDERICK W. BROMM was appointed to replace Roger Malouf as a member of the Board of Zoning Appeals for a three-year term of office commencing January 1 , 2015 and ending December 31, 2017. Given under my hand and the Seal of the City of Roanoke this second day of December 2014. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK �. °";�" 215 Church Avenue, S. W, Suite 456 }sr ,J Roanoke,Virginia 24011-1536 Telephone: (5411)853-2541 lax: (540)853-1145 EPIIANIE M.MOON REYNOLDS,MM(. E-mail: rlerk(na'oano kevn.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk December 2, 2014 CECELIAT.WEBB,CMC Assistant Deputy City Clerk Jerry P. Smith 425 Campbell Avenue, S. W., Apt. 209 Roanoke, Virginia 24016 Dear Mr. Smith: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 1, 2014, you were appointed to replace William Holland as a member of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2017. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Building and Fire Code Board of Appeals. Sincer y, ri Stephanie M. Moon Reyn s, Mf City Clerk Enclosures pc: Candace Martin, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of December 2014, JERRY P. SMITH was appointed to replace William Holland as a member of the Building and Fire Code Board of Appeals, for a term of office ending June 30, 2017. Given under my hand and the Seal of the City of Roanoke this second day of December 2014. n City Clerk CITY OF ROANOKE �,,.. OFFICE OF THE CITY CLERK • 215 Church Avenue,S. W.,Suite 456 ' 1 4 w„.,• Roanoke,Virginia 24011-1536 r V:4: t , s¢ 'Telephone: (540)853-2541 gy,.. Fax: (540)853-1145 E-mail: elerk(mrom,okeva'k0v JONKI'IIAN E.CRAFT,CMC STEPHANIE NI.MOON REYNOLDS,MMC Deputy City Clerk City Clerk December 2, 2014 CECELIA'I.WEBB,CMC Assistant City Clerk David D. Parr 4881 Horseman Drive, N. E. Roanoke Virginia 24019 Dear Mr. Parr: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 1, 2014, you were appointed to fill the unexpired term of Paul Adams as a member of the Roanoke Neighborhood Advocates ending June 30, 2015. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincerely, d , / St phanie M. Moon R nolds, ItMC City Clerk Enclosures pc: Robert Clement, Jr., Neighborhood Coordinator COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of December 2014, DAVID D. PARR was appointed to fill the unexpired term of Paul Adams as a member of the Roanoke Neighborhood Advocates ending June 30, 2015. Given under my hand and the Seal of the City of Roanoke this second day of December 2014. City Clerk ' a ° •. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 "X,4±.." Fax: (5411)853-1145 E-mail: elcrk(niroano keva.gov JONATIIAN E.CRAFT,CMC STEPI IAN I E M.MOON REYNOLDS,M MC Deputy City Clerk City Clerk December 2, 2014 CECELIA T.WEBB,CMC Assistant City Clerk Chris H. Craft 1501 East Gate Avenue, N. E. Roanoke Virginia 24012 Dear Mr. Craft: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 1, 2014, you were appointed to fill the unexpired term of Anthony Tate as a member of the Roanoke Neighborhood Advocates ending June 30, 2016. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincer ly, • On• tapitt.i Stephanie M. Moon Reyno City Clerk Enclosures pc: Robert Clement, Jr., Neighborhood Coordinator COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of December 2014, CHRIS H. CRAFT was appointed to fill the unexpired term of Anthony Tate as a member of the Roanoke Neighborhood Advocates ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this second day of December 2014. trit-4)04V bWk#LC41\et$C1oLl City Clerk �• CITY OF ROANOKE r4 OFFICE OF THE CITY CLERK r 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 W.A-41t Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk(nlroanokeva.gov JONATHAN E.CRAVE,CMC' STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk City Clerk December 2, 2014 CECELIAT.WEBB,CMC' Assistant City Clerk Kenya M. Huffman 306 Timothy Lane, N. W. Roanoke Virginia 24017 Dear Ms. Huffman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 1, 2014, you were appointed to fill the unexpired term of Philip Clement as a member of the Roanoke Neighborhood Advocates ending June 30, 2016. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Neighborhood Advocates. Sincerely, , ajti h , ,A 4.01 Stephanie M. Moon Re of s, !' C City Clerk Enclosures pc: Robert Clement, Jr., Neighborhood Coordinator COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of December 2014, KENYA M. HUFFMAN was appointed to fill the unexpired term of Philip Clement as a member of the Roanoke Neighborhood Advocates ending June 30, 2016. Given under my hand and the Seal of the City of Roanoke this second day of December 2014. --Cl-fatusa,)(1\ 421"4/'4 City Clerk