HomeMy WebLinkAboutCouncil Actions 01-05-15 LEA
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ROANOKE CITY COUNCIL
JANUARY 5, 2015
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. Council Member Rosen was absent.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, January 8 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, January 10 at 4:00 p.m.; and video streamed by internet
through Rev.Net Technologies, Inc., at http://www.wrev.net Council Meetings are
offered with closed captioning for the hearing impaired.
ITEMS RECOMMENDED FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6-0)
1
A communication from Council Member Sherman P. Lea, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the mid-year performances of Council-Appointed Officers,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(6-0)
A communication from the City Manager requesting that City Council convene in a
Closed Meeting to discuss the disposition of City-owned property located at 2750
Hoover Street, N. W., where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
(6-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. (5 MINUTES)
Mayor Bowers asked the City Manager to provide a briefing on the 1-581 Valley
View South Interchange by the first meeting in February.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
(5 MINUTES)
BRIEFINGS:
• Single Stream Recycling - 30 minutes
• Annual Real Estate Update - 45 minutes
• FY-16 Budget Briefing 60 minutes
AT 11:28 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., FOR CLOSED MEETINGS IN ROOM 451, NOEL C. TAYLOR MUNICIPAL
BUILDING.
2
shes,
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 5, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. Council Member Rosen was absent.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, January 8 at 7:00 p.m., and Saturday, January 10 at 4:00 p.m.; and
video streamed by internet through Rev.Net Technologies, Inc., at
http://www.wrev.net Council meetings are offered with closed captioning for the
hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
ARCHITECTURAL REVIEW BOARD - TWO VACANCIES
FOUR -YEAR TERMS OF OFFICE ENDING OCTOBER 1, 2018
BOARD OF ZONING APPEALS - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING DECEMBER 31, 2015
FAIR HOUSING BOARD - TWO VACANCIES
UNEXPIRED TERMS OF OFFICE ENDING MARCH 31, 2016
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION -
ONE VACANCY - (AT LARGE)
THREE-YEAR TERM OF OFFICE ENDING JUNE 30, 2017
4
THE COUNCIL IS CURRENTLY ACCEPTING APPLICATIONS FOR
MEMBERSHIP ON THE YOUTH SERVICES CITIZEN BOARD. TERMS OF
OFFICE WILL CONSIST OF 4-ONE, 4-TWO, 5-THREE, AS WELL AS TWO
STUDENT MEMBERS, EACH COMMENCING JULY 1, 2015. APPLICATION
FOR APPOINTMENT IS AVAILABLE ON THE CITY'S WEBSITE AND IN THE
CITY CLERK'S OFFICE. DEADLINE IS APRIL 15, 2015.
EXPIRATION OF THE THREE-YEAR TERMS OF OFFICE OF MAE G. HUFF,
TODD A. PUTNEY, AND RICHARD M. WILLIS, JR., AS TRUSTEES OF THE
ROANOKE CITY SCHOOL BOARD ENDING JUNE 30, 2015. TRUSTEES
HUFF AND PUTNEY ARE NOT ELIGIBLE FOR REAPPOINTMENTS.
DEADLINE FOR RECEIPT OF APPLICATIONS IS TUESDAY, MARCH 10,
2015. FOR QUESTIONS AND/OR ADDITIONAL INFORMATION, PLEASE
CONTACT CITY CLERK'S OFFICE AT 853-2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of 2014 City of Roanoke employees with 30, 35, and 40 years of
service.
Recognized employees in attendance.
Presentation of Government Finance Officers Association Distinguished Budget
Presentation Award.
Recognized Amelia Merchant, Director of Management and Budget, and her
staff.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
• David Courey, 3419 Ashmeade Drive, appeared before the Council to
comment on the use of a private agency for parking enforcement.
• Evelyn Bethel, 35 Patton Avenue, N. W., appeared as President of the
Historic Gainsboro Preservation District, Inc., and asked that citizens
be notified prior to commencement of improvements on adjoining
City property.
5
4. CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Minutes of the regular meeting of the Council held on Monday, October 9,
2014, recessed until Friday, October 17, 2014.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Tuesday, January 20, 2015, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the sale of City-owned
property located at 209 Henry Street, N. W.
RECOMMENDED ACTION: Concurred in the request.
C-3 A communication from the City Clerk advising of the resignations of
Nancy Bunch Page and Max W. Davis as City representatives of the Blue Ridge
Behavioral Healthcare Board of Directors, effective December 31, 2014.
RECOMMENDED ACTION: Accepted resignation and received and
filed communication.
C-4 A communication from Martha S. Mavredes, CPA, Auditor of Public
Accounts, Commonwealth of Virginia, advising that the Commonwealth
collections and remittances of the Treasurer, Commissioner of the Revenue,
Sheriff, and Commonwealth's Attorney indicated for the year ended June 30,
2014, are in compliance with state laws, regulations and other procedures
relating to the receipt disbursement and custody of state funds.
RECOMMENDED ACTION: Received and filed.
C-5 A communication from Debbie Bonniwell, Executive Director, Blue Ridge
Behavioral Healthcare Board of Directors, recommending concurrence in the
reappointment of Bruce Thomasson as an At-large member for a term of three
years ending December 31, 2017.
RECOMMENDED ACTION: Concurred in the recommendation.
C-6 Reports of qualification of the following individuals:
Paula L. Prince as a City representative of the Blue Ridge
Behavioral Healthcare, Board of Directors, for a three-year term of
office ending December 31, 2017;
6
Bryan A. Musselwhite as a member of the Board of Zoning Appeals
for three-year term of office ending December 31, 2017;
Angela S. Penn as a member of the City Planning Commission for
a four-year term of office ending December 31, 2018;
Chris H. Craft as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of Anthony Tate ending
June 30, 2016; and
Michael Shockley as a City representative of the Roanoke Valley
Resource Authority for a four-year term of office ending
December 31, 2018.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS:
a. Proposal of the City of Roanoke to lease a certain City-owned structure,
known as the Alexander-Gish House, 641 Walnut Avenue, S. W., located
in Highland Park, together with an outbuilding, gazebo and parking lot, to
Old Southwest, Inc., for a period of five-years, subject to certain terms and
conditions. Christopher P. Morrill, City Manager.
Adopted Ordinance No. 40142-010515 (6-0).
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Authorization to acquire additional real property rights to construct
the final segment for the Roanoke River Greenway "Bridge the
Gap" project.
Adopted Ordinance No. 40143-010515 (6-0).
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2. Adoption of proposed revisions to the HUD Funds Policy.
Adopted Resolution No. 40144-010515 (6-0).
3. Authorization to enter into an agreement between the City of
Roanoke and Radford University to provide an embedded
criminologist to the City of Roanoke Police Department.
Adopted Ordinance No. 40145-010515 (6-0).
4. Authorization to revise the City's agreement with the Virginia
Department of Transportation (VDOT) to combine project funding
and transfer balance of certain Safe Routes to School Program
funds.
Adopted Resolution No. 40146-010515 and Budget Ordinance
No. 40147-010515 (6-0).
5. Reallocation and transfer of funds in connection the Library Master
Plan — Raleigh Court Library.
Adopted Resolution No. 40148-010515 and Budget Ordinance
No. 40149-010515 (6-0).
6. Appropriation of Department of Technology Retained Earnings for
information technology initiatives.
Adopted Budget Ordinance No. 40150-010515 (6-0).
COMMENTS OF CITY MANAGER.
FY2016 Budget Development
Beginning in January, City Council will receive monthly briefings on the
Fiscal Year 2016 Budget development until the process has been
completed. Dates to remember:
• January 5 - All offers are completed in the system, DMB begins
final review
• January 23 - Priority Teams begin review
• March 9 - Priority Teams conclude
• April 20 - Recommended Budget presented to City Council
• April 23 - Public Hearing on the Budget
• May 11 - Budget Adoption
Roanoke 100 Miler
Once again, Roanoke Parks and Recreation is offering this popular
program in 2015.
• Participants are challenged to do 100 miles (or more) in 100
days...completely human-powered: Walk, run, bike, or swim.
• Every year, more than 1,000 people participate in the program.
8
• Throughout the 100 days, participants receive a weekly email
newsletter from Active Andy, to motivate them to keep moving.
• Included suggestions for human-powered routes (hiking trails,
greenways, etc.), activities (5k runs, group walks, etc.), and offers
for free prizes.
• Register by visiting www.Roanoke100Miler.com.
High School Winter Classic Basketball Challenge
• Saturday, January 24, 2015, at Berglund Center, Coliseum
• Admission: $10 - Good all day
• Line-up:
— 2:00 p.m. — William Fleming vs. Rockbridge County;
— 4:00 p.m. — Virginia Episcopal vs. L.C. Bird;
— 6:00 p.m. — Patrick Henry vs. Christiansburg;
— 8:00 p.m. — Oak Hill Academy vs. Cape Henry Collegiate
Children's Playground in Elmwood Park
• Carilion Clinic donated $225,000.00 for construction of a new
playground in Elmwood Park
• Construction has begun, timeline is to finish in May
• Location will be in the patio area near the library, providing easy
access for library patrons
b. DIRECTOR OF FINANCE:
1. Financial Report of the City of Roanoke for the period ended
November 30, 2014.
Received and filed
2. Authorization of intent to reimburse for expenditures from bond
proceeds from the 2016 debt issuance, in an amount not to exceed
$8.0 million, for the City of Roanoke and Roanoke City Public
Schools capital improvement projects; and advance appropriation
of funds.
Adopted Resolution No. 40151-010515 and Budget Ordinance
No. 40152-010515 (6-0).
3. Authorization to issue not to exceed $50 million in principal amount
in refunding bonds on or before June 30, 2016, in order to
proactively manage and pursue refunding opportunities.
Adopted Resolution No. 40153-010515 (6-0).
9
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11 . MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
At 3:45 p.m., the Council meeting recessed for continuation of a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building.
AT 4:30 p.m., the Council meeting reconvened in the Council Camber,
Room 450, Noel C. Taylor Municipal Building.
CERTIFICATION OF CLOSED MEETING (6-0).
Appointed Heather S. Shepardson to replace Curtis Mills as a Citizen
at large member of the Personnel and Employment Practices
Commission, for a term ending June 30, 2017.
Appointed Cindy McFall to replace Melida McKee as a City
representative of the Local Office on Aging Advisory Board, for a
one-year term commencing March 1, 2015, and ending February 28,
2016.
Appointed Brenda A. Allen as a member of the Roanoke
Neighborhood Advocates, to fill the unexpired term of Princess L.
Moyer ending June 30, 2015.
Appointed Daniel E. Karnes as a City representative of the Blue
Ridge Behavioral Healthcare Board of Directors, to fill the unexpired
term of Nancy B. Page ending December 31, 2015.
12. ADJOURN- 4:32 P.M.
10
of' CITY OF ROANOKE
0. ��. CITY COUNCIL
215 Church Avenue,S.W.
,`—'i Noel C.Taylor Municipal Building,Suite 456
�rx�iNt� Roanoke,Virginia 24011-1536
• Telephone: (540)853-2541
Fax: (540)853-1145 Council Members
DAVID A.BOWERS
Mayor William D.Bestpitch
Raphael E."Ray"Ferris
Sherman P. Lea
Anita J.Price
Court(1. Rosen
David B.Trinkle
January 5, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise you that I will not be present at the 9:00 a.m. or 2:00 p.m. sessions of
Council on Monday, January 5, 2015. Best wishes for a successful meeting.
fatiseSincerely
Court G. Rosen
Council Member
CGR:jec
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��A.s to CITY OF ROANOKE
l' _ i
OFFICE OF THE MAYOR
1 / 215 CHURCH AVENUE,S.W., SUITE 452
-tixciNt�i' ROANOKE,VIRGINIA 24011-1594
= TELEPHONE (540)853-2444
FAX (540)853-1145
DAVID A.BOWERS
Mayor
January 5, 2015
The Honorable Vice-Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
January 5, 2015
Public
Unexpired terms of office of Matthew Hogan and Patricia Johnson as members of the Fair Housing
Board ending March 31 , 2016.
Unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals ending
December 31, 2015.
Three-year term of office to replace Curtis Mills (At-Large member) as a member of the Personnel
and Employment Practices Commission ending June 30, 2017.
Four-year terms of office to replace Barbara Botkin and Warner Dalhouse as members of the
Architectural Review Board ending October 1, 2018.
Accepting applications for membership on the Youth Services Citizen Board. Terms of office will
consist of 4-one, 4-two, 5-three, as well as two student members, each commencing July 1, 2015.
Applications for appointment are available on the City's website and in the City Clerk's Office. For
questions and/or additional information, please contact the City Clerk's Office at 853-2541.
Deadline is April 15, 2015.
F A CITY OF ROANOKE
CITY COUNCIL
' — ' 215 Church Avenue,S.W.
Noel C.Taylor Municipal Building,Suite 456
�1kct1N1- 1 Roanoke,Virginia 24011-1536
--- Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145
Council Members
Mayor William D. Bestpitch
Raphael E."Ray"Ferris
Sherman P. Lea
Anita J.Price
Court G.Rosen
David B.Trinkle
January 5, 2015
The Honorable Mayor David A. Bowers and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I wish to request a Closed Meeting to discuss the mid-year performance of Council-
Appointed Officers, pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950), as
amended.
Sincerely,
Sherman . ea, hairy `A_
City Council Personnel Committee
SPL:ctw
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City-owned property located at 2750 Hoover Street, N.W. bearing
Official Tax Map No. 2430601 where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended.
l
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY '14 11-1 nti0=:41416
(10 Lye!:
City of Roanoke
ROANOKE
Single Stream Recycling
I'
History of Recycling in Roanoke Lyd.
Recycling Launched in the 1990's
Single Family Homes Duplexes
Cartsw/ 2 Pods Bins
AivriYrnn hwe[I
&be ers rrt. �, i Newspapers need
u:,sert a,rar�knf '�-'"' -. ..rte to be stored sepa-
sreN eau i— lately n a plastic hag
atorimitilimmoomoningt, and placed on top
kneed rtes,green , Of the bon.
tx wit, }
�� .E,''. .: Rinsed&flattened
sxthda nvt c tklniumkod
tits.-hook"h Acs` &beverage cans.
with Rte it-dewed _ Illr )
Rinsed&stac-ked
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etean easy
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lyre �!® Er7 and brown�, ss bottles
and jars with ids remn ed.
Place only approved reafe+iak kaed Arcn.
n the rtAtta.Se Because se t„artSet and yn., Rinser!&flattened
constraints we ran dt take every re yctaC plastic:bottles R jugs
m tt...at with Ms removed.
• Containers were cumbersome
• Limited amount of "approved" recyclables
Newspaper only— NO other types of paper products
Plastics #1 & #2 , cans & glass only— NO #3 - #7 Plastics
• Collection every 2 weeks (A &B)
History of Recycling in Roanoke
2002 Implementation of "Dual Stream"
Weekly Collection (alternating products)
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One Week: Paper Products
Newspaper, chipboard, cardboard, junk mail, magazines, etc.
Co-mingled
Next Week: Plastics, Cans & Glass
Plastics (#1 - #7) , Glass (Clear & Colored) & Tin/Aluminum Cans
Co-mingled
Recycling Results
2002 — 2013 Recycling Collected
Recycling Tons
3500
3000
2500
2000 I —_
1500 I ____
•Recycling Tons 1
1000
II
500 II 111111
III I
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2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Single Stream Recycling
Single Stream : How does it work?
Recycle It
Together Ab
All recyclables in a single ZAPF
container: te
• Plastics 1 — 7 !.
• Glass
• Cans
• Mixed Paper
• Newspaper
• Cardboard
e Single Stream Recycling
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Local Governments in Virginia
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Where Great Things Are Happening
N O R F O L K
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Single Stream Recycling t
Additional Equipment
Recycling Bins
RFID Tags
Single Stream Recyclin
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Proposed Changes to Service
Return to "A" Week and "B" Week:
Service half of each quadrant each week
100 Main St—A Week Pick up trash and single stream
100 Main St — B Week Pick up trash only
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zej Single Stream Recycling trb,
Proposed Changes to Service
• Bulk and Brush collected every week
• Brush piles no smaller than 4' x 4' x 4' and no larger
than 6' x 6' x 6' and limited to one bundle per week
• Bulk collected weekly and limited to 3 items per week
• Bagged trash no longer allowed as a bulk item
E* Single Stream Recycling LIO
Advantages
• Customer convenience, easier to recycle
• Improved participation increases savings through reduced
tipping fees
• Improved customer service, more frequent bulk & brush
collection
• Streets are cleaner, closed containers eliminate debris
• Potential temporary labor reduction creates added savings
Challenges L*
Contamination
Recycling contamination happens when waste material is mixed in
with recyclable materials. This causes additional time and labor to
extract these materials, which makes the process more costly.
Single stream recycling has been proven to increase participation
but also to yield higher rates of contamination.
Solution:
• New containers will have information on the lid clearly explaining
what products are recyclable
• A well designed educational & outreach campaign that uses best
practices from successful programs to create our message ° '`_ •
e.% Single Stream Recycling
Education & Outreach
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ROANOKEGovernment& Ede,ationdl Access
CURBSIDE
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14;1 VALUE PARTNERSHIP
Grant Opportunity
The Curbside Value Partnership is a 501 (c)(3)
organization that
currently administers three distinct programs.
CVP drN, THE RECYCLING
PARTNERSHIP
CONNECT CLassc
Infrastructure,
Outreach Community education a
support for marketing technical
smaller campaigns assistance
communities
Over a decade's experience in more than 35 partner communities
Single S Recycling i''
�
Grant
• Curbside Value Partners was created to lend that support to
improve recycling participation with tools and support for small
cities
• Grant is funded by corporations that are vested in improved
packaging and interested in seeing increased recycling by providing
support to local governments
• Roanoke has been offered a grant valued at $179,000 for the
following activities:
• A professionally created marketing/ outreach campaign free of
charge
• Creation of an outreach and implementation plan with
technical support
• Implementation of curbside single stream recycling
I�
Single Stream Recycling
Next Steps
• Invitation to Bid (ITB) published for single stream
service, select vendor
• Respond to Curbside Recycling Partners regarding grant
• Coordinate with vendor on equipment and distribution
• Outreach and education planning and implementation
• Outline plan for distribution of containers
4 Single Stream Recycling
QUESTIONS ?
Roanoke City C
2015 - 2016
1. .
General Reassessment
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State Law Requirements 1
The Code of Virginia requires that all real property be
assessed for taxation at 100% of market value. Our
City Code requires that all property be assessed on
an annual basis. We notify property owners each
January of any changes in the assessed values
which will become effective July 1 .
Only property owners that received a change in
assessment were mailed a notice. This year's
notices were mailed today, January Stn
2
Real Estate Assessment Projections
FY 2015 - 2016
1
Fiscal Year % of % Increase Total Percent
Reassessment From New Increase!
Decrease Construction Decrease
2015-2016 -0.24 0.69 0.45
2014-2015 -0.57 0.36 -0.21
See page 20 for more history on Roanoke's reassessments
3
Example of Sales Ratio Calculation
• The ratio of an appraised value or assessed
value to the sale price of a property.
For Example:
Assessed Value = $ 180,000
Sale Price = $200, 000
Sales Ratio = $ 180, 000 = 90%
$200,000
Source: International Association of Assessing Officers Property Appraisal and Assessing Handbook
4
[ 2012 State Sales
Ratio Study
Cities/Co. No. Parcels Median Ratio
Roanoke 45,854 98%
Roanoke County 45,421 99%
Charlottesville 15,337 100%
Fairfax City 8,838 95%
Hampton 50,916 103%
Lynchburg 31,588 101% (Biennial)
Newport News 53,536 108%
Norfolk 73,331 102%
Richmond 73,904 98%
Salem 10,454 94%
Virginia Beach 159,600 99%
5
Source: 2012 Sales Ratio Study dated July 2014 Department of Taxation
Parcel Count from 2014 VAAO Salary Survey and includes taxable, exempt, and public service.
Roanoke Sales History
120 -_ ______..._________,____..-.____---
1 00 89 90 91 92 95 97 98 99 99
I
80
60
40
20
0 ,
2006 2007 2008 2009 2010 2011 2012 2013 2014
Preliminary Ratio • Posted Ratio
6
Source. Department of Taxation
. ''''''''''N\\\ Ur
[ RESIDENTIAL PROPERTIES
.... ---,. .. . .. ,,,,,.
}'• s,.• vl
. ..„....., ,. .,. ...., .
,\ •: . ...,..., . . . . . ,,..
, , , ., .. -- , ... ..1:,- .4.,, .
7
Residential Sales Analysis
Roanoke Residential Sales Analysis
Year 2013 2014 Percent Change
Number of Valid Sales 639 602 -5.8%
Number of Foreclosures 310 174 -43.9%
Median Sales Price $137,000 $138,000 0.7%
Average Sales Price $168,400 $170,900 1.5%
Represents Single Family and Condo activity from January 1 to October 31 of each year.
Other than foreclosures, data includes only valid sales.
Source: Proval Database
8
r
(111.41)
0
rn
3:idi
__ a=m 0
a In IsFi
r
MI a 71 0
is
• 0
}. m
73
ffiR 1, - I
rn
s
Mw�.rbr (I)
co
[ Commercial Sales Activity 1
YEAR 2012 % Change 2013 % Change 2014
from 2012 from 2013
Number
of Valid 42 -24% 32 25% 40
Sales
Using valid sales from Jan 1 to Oct 31
Source: Proval database
10
New Construction Activity
The Bridges Project, Hampton Inn & Suites Valley View,
Neighborhood Walmart Shopping Areas, Krispy Kreme, First
Citizens Bank, Downtown Hotel Project, New Development at
Valley View, Ukrops Repurposing,
o New and Ongoing Rehabs: Ponce de Leon, Parkway 301 , The
Locker Room (former YMCA), Flats on Fifth, Horton Lofts,
Warehouse Row, The former Leggett building, West Salem Place,
Former Cantos bookstore
, r
. -..��.. .. 11
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
I
New Construction 1
YEAR 2013 2014 % CHANGE
Residential
Valuation $9,432,300 $12,885,800 37%
Impact
YEAR 2013 2014 % CHANGE
Commercial
Valuation $14,970,100 $34,205,700 128%
Impact
Note:Actual Permits Jan to Nov and Projected Permits Jan to June—Proval database
12
In Summary
Less than half of the City's residential assessed values declined
A majority of the commercial properties remained stable this
year with a slight overall increase
The Apartment sector continues to show strength
• Majority of the increase this year is attributable to new
construction activity
• Sales ratios remain in line with State standards
13
Appealing an Assessment
✓ Appeal directly with the Office of Real Estate Valuation. Appeals
are due by February 2rd.
✓ If a property owner does not agree with our appeal decision, they
can file an appeal with the Board of Equalization.
✓ If a property owner does not agree with the Board of Equalization's
decision, they can then file suit in Circuit Court.
7*
tillp
s,,
14
Change in the Assessm ent Notice
MORE CITY PROPERTY OWNER:
Office M Real Estate:Valuation reviews and mlmses more than 45.000 individual parcels of real estate ea h year.Your
I is Part 01 ml ongoing process to ensure accuracy and 09100001110140.0000000 htoo0eoat the sly.Fmperty velum
because of new corretnict9rt Imxuaemeres, editions, r0rinde809, tend division. rezoning, applemaon, III Prior,Current and Proposed your proposed and prior two year Marla Value Assessments
nation.equalization.and Wang.in let ecp0M.c emrtnxhment Charges or market Yak.0961 be leflmt¢.1 in tie
Airy cnanx In the assessed wan of ere pmpefty described on Ma ram axe not omen a conevo dna increase or Total Yfarlet=Total Assessed Value of Land and Building(s).
decrease n real eaten tabs. The annual tie prowl,/aloe'pays in rod earn*lams o dePOfy bed lr a raw set by the
:tiporloko UN Camel.The public tearing to ant tae tax rate eel be held in City Council chambers on April 2h,2012 at 7prn
you do not owl the Pticeny described in tla fhotim,SCM6I1 58.1-3330 or the Cocle of VSgr.a Manacle You to IIx%md the
-:r.0e to the correct m ne n.neanely If It twain m more sone8r.ont you mot resin the mace to Ms 0110 togatter man • Lett'Rate=Tax Rate set by the Crty of Roanoke City Council
tr ire and ud lremi ar the ostler and we w1 send I tiredly to the owner.You should Wpo nobly this orlon if 68 have your
mg adV7ss ft.-reedy lilted.
wno ere gnafeed Aar the sandal ezempaon programs may not be aneeted by Ma nanessniern • Levy=the dollar anlduas propel y owner will pay to City when mzket value multiplied by the tax rare is applied
.= Men Earn]Tax Relief for We Elderly,Disabled and Disabled Veterans Can 540.8532523 Please?rote For persons or pared;that are qualified for one or more of the special exeaQaov programs.the actual Its}-
!3.Lo Estate Mawwt4r far Soles.Energy Elliman/Bhd6lgs end Rehab`' Call Call 5540.853 2771 armlmt may be different than the amount shown
3.Lend Use Ausesaferd
You reveille t46 b New and make corned of recall maintained by the Office of Real Estate Vatdetah pursuant to§5 58.1-
3331 and 58.1333201 the Cade of vr0rua.The records that are available to you and the procedure for accessing Men.)are Total market x Tax Rare=Tax
set out in§g 58.13331 and 58.1-3332 of the Gene a t9gjne. 150,000 x.0119=1"85.00
You may request a review of your assessment by calling 15401 853.2771, If you desire subsequent semoiireratfah by ._
11se Band of Equalization,you may request the tie-z01sary forms from the onn-e.
`bf any appeal of the assessment of your property before the Board of Equalization,you III Prior Levy and Current Levy%of change=The percentage of change from the Prior and Current years compared to the
?;are entitled to certain rights under section 58.1-3331 of the Code of Virginia,including Proposed value_
j Errr opportunity to review and obtain copies of all assessment records pertaining to the
sessor's determination of the fair market value of your property. You may also 0o of change is based on the following formula example:
'�request the assessor to make a physical examination of your property.
Proposed tax—Prior tax—by Proposed tax x 100.
City of Roanoke NOTICE OF CHANGE IN ASSESSMENT 1.9'_6.03—1.906.4I-1.906.11 x 100=1.0:8S Office of Rear Estate Val anon
215 Churn Ave SW Roam 250 THIS IS NOT A TAX BILL
Nod
Rooanoke,Taylor v 9�ue24011Busking Date:January 3,2015
Telephone:14401 853.2711
Visit our wettffe at wear roaloketa 009
Tm Mop Number.9999999 DOorirh:town Tons 5011Dr:9999
Property!Wren:999 Anywhere Street
regal Deintiplieo:rot 9 Section 1 Anywhere Sobdo'c n
999 Anywhere Lade Prior Current Proposed Prior Levy Current Levy
Somenimare51.9t Assessment Assessment Assn.0000 %Change %Change
r- ,".,USA.99999
Lend 25.000 28,000 25.500
&Aiding 125,1100 128,000 129,000
ITotal 150,000 154,000 155.500
L ary Rate 1 19 1.19 1.19
Levy 1785.00 1832.60 1850.45 3.53% .46%
1-I1a9e'note For nerSbn5 or parcels that ale 0001000 for urn ra Ph0,1 d 91E 51101:501 rm_Iniket
programs,ne actual Law armoire may be different than she amount shown
P4 amine for App ma I are Niprrt1A9 Ina pnopa.ea.a.aereen repew.1005 d line walled le mann.we ef soot
d.WMrnwF omen.fie a natured y Ina.tae or the Comnrweann et 0115080 rid Inc Car of
000000 000.NpPC., li yet,0i01 anr.I'*royally it,nd 0110001 nook..GNO in 11111 raw aG0i0Gment ie 501
nano 011 hunaa.104 twnrr pwf•dist.980 may apfw driitt to Me sans M
Gin's! Caresser d ti.1 4100 Tet erbium*fa so*. !ahem ilea p.c..trio
X Raassssi'rani Asssasrw,d Iris�an-, nil a..noon ml on IM lnwmwl 9moun/ovum M the OFae V
9.1 C..,1hauaiA1 are her 0 CO en In GOO ern Monday Iwo...G,OOV. 1 C
ti m10 ,�Reianne, 1 J
— Fo,nrl 500000Cn THE PROPOSED ASSESSMENT weL BECOME EFFECTIVE JULY 1.
Tax Relief Programs
Property Owner's Status:
Elderly Tax Freeze
Disability Tax Relief Program
Veterans Tax Relief Program
Real Estate Status:
Rehabilitated Tax Abatement
Land Use Program
Solar Energy Abatement
Energy Efficient — Reduced Tax Rate
16
All programs require an application
Questions & Comments 1
Susan S. Lower, SRA Steve Staker
Director of Real Estate Valuation Deputy Director of Real Estate Valuation
Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W. 215 W. Church Ave. S.W.
Roanoke, VA 24011 Roanoke, VA 24011
(540) 853-2771 (540) 853-1845
susan.lower(&_roanokeva.gov steve.staker�a7roanokeva.gov
KC Bratton Cookie Wall
Supervising Appraiser Supervising Appraiser
Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W. 215 W. Church Ave. S.W.
Roanoke, VA 24011 Roanoke, VA 24011
(540) 853-1833 (540) 853-1835
kelvin.bratton(c�roanokeva.gov cookie.wall(c' roanokeva.gov
17
APPENDIX
• Timeline of Assessment Process
History of Projected Assessments
• History of the Appeals to REV and BOE
Map of Field Reviews
• Tax Relief Programs
18
Timeline of Assessment Process
January: Notices mailed and hearings begin for citizens to appeal
February: Hearings end, mail decisions
March: Board of Equalization (BOE) begins
March: Begin re-assessment process and appraisers field
reviewing property data, sales and building permits
April 5th : Second payment of tax bill due (previous assessment)
RE June 30th : BOE complete
July 1St : Begin new fiscal year
October 5th : First payment of tax bill due (new January assessed value)
• October to December: Appraiser team finalizing re-assessment
December: Post and certify the new assessment values
December to January 1St : Proofing final values
19
History of Roanoke 's
Assessment Changes 1
CALENDAR YEAR FISCAL YEAR %OF REASSESSMENT %INCREASE FROM TOTAL PERCENT
INCREASE (DECREASE) NEW INCREASE (DECREASE)
CONSTRUCTION
2015 2016 -0.24 0.69 0.45
2014 2015 -0.57 0.36 -0.21
2013 2014 -1.12 0.42 -0.70
2012 2013 -1.64 0.41 -1.23
2011 2012 -0.17 0.40 0.23
2010 2011 .18 1.18 1.36
2009 2010 .68 1.08 1.76
2008 2009 3.04 1.50 4.54
2007 2008 5.23 1.07 6.30
2006 2007 7.88 0.82 8.70
2005 2006 7.32 1.03 8.35
2004 2005 5.98 1.23 7.21
2003 2004 5.85 1.86 7.71
2002 2003 3.22 2.06 5.28 20
[ History of Roanoke 's Appeals
Appeals to Real Estate Valuation
Year 2010 2011 2012 2013 2014
Parcel 72 74 158 220 174
Count
Appeals to Board of Equalization
Year 2010 2011 2012 2013 2014
Parcel 34 63 50 60 28
Count
21
Residential Field Reviews
��' Field Reviews
a ,,/ t 2013$ 2014
Fairhope t-
34 Countryside Wi_lliamson.Rd - Monterey
Norwood North '
` --- Hershberger
460,East• „,, , .., , .
Ridgewood _�outhb ' v Fry, •
{ Williamson Rd lk •
w __
Northwest ' South;
L Hurt Parka Y
Wilmont/Signal � .r ( ,tti f•- z 4.4
Cherry Hill _ "z .-t-�
t r .BOUtheaOt
` y .Old '' ,0'” ��� y'�
Raleigh Ct South'west'
Grandin Ct
.
AI Wasena ,;
Windsor -�-. . • 4: , . t •
. ,i0 0 •
llir . SW Ci , Garden City)
tys i
' Colonial,Ave 1
'_ .
South i /
Roanoke i' ME 2013
II.071111. 11%
i 2014
ROANOKE
REAL ESTATE
L.
22
Commercial Field Reviews
2012, 2013 & 2014
r
r
li
tat 420 1,.,x..-1 . Nit 773
I
I /'' ).' 40 °
if .
4 y∎` Y f •
Ay • T A •- i Mt QM. . -•k tii I , AI. ,
. Nttm MI
Nit 870 .,, r.
14% ....4.1 , ' - t .
SI t 0 s,
t rttaao s. OM 1
-tillIP- Of, \Vt. M.App , tac....p
iolp 4
,,,,,,,,:_. „ ___ 116,14,4
, . - - •-• ,... _.,,___...,_ ' -
or . rf -\,..
4 0 . (,y s
41■"111. 1",.., . / 2012
2013
ROANOKF - 2014
REAL ESTATE
23
rie- F.li IUD. .3.
CITY CLERK 14 DEC 3:9tl IL `54
w
Aka
, _ ,ii ,
, ._ .
________jio
Budget/Financial Planning
Work Session
FY 2015-2016
January 5, 2015
1111 -IIIIIII
Agenda
• FY 2015-2016 Local Tax Projection
• Identified FY 2015-2016 Major Changes
• Revenue Review
• Retreat Follow-Up
• Five-Year Operating Financial Plan
• Next Steps
2
•
1
Estimated Local Tax Revenue
Fiscal Year 2016
FY15 FY16 $Growth °A,Growth
Adopted Preliminary (Decline) (Decline)
Real Estate Tax $ 78,990,000 $ 79,500,000 $ 510,000 0.6%
Personal Property Tax 20,180,000 20,482,000 302,000 1.5%
Sales Tax 19,238,000 19,700,000 462,000 2.4%
Prepared Food&Beverage 13,659,000 14,069,000 410,000 3.0%
BPOL Tax 12,846,000 12,898,000 52,000 0.4%
Transient Occupancy Tax 3,881,000 4,267,000 386,000 9.9%
Other Local Taxes 31,088,000 31,178,000 90,000 0.3%
Total Local Taxes 179,882,000 182,094,000 2,212,000 1.2%
3
Dates to Watch for
Refinement of Local Tax Estimates
• Jan 31st — appeal period ends for real estate
• Late Feb — real estate estimate refined
• February — NADA data available for 2014
vehicular values; personal property estimate
updated
• March 1st — Business license tax due date
• Mid March - BPOL estimate refined
• Early April — Commissioner of the Revenue
releases 2014 personal property levy
• Mid April — personal property estimate finalized
4
2
Funding to Schools Up $925,600
or 1 .2% in FY16
Adopted Preliminary
Budget Estimate Amount Percent
Category FY 2015 FY 2016 Difference Difference
Local Tax Estimate $ 179.882,000 $ 182,094,000 $ 2,212,000 12%
Personal Property Tax Relief Provided by Commonwealth 8,076,000 8,076,000 - 0.0%
Total Revenue Subject to Sharing with Schools 187,958,000 190,170,000 2,212,000 1.2%
Deduct Dedicated Taxes:
Service District Taxes-Downtown and Williamson Road Districts 659,000 659,000 - 0.0%
Local Taxes Dedicated to Regional Tourism Marketing 485,000 533,000 48,000 9.9%
Local Taxes Dedicated to by Market Performance Agreement 120,000 120,000 - 0.0%
Local Taxes Dedicated to I-tome Depot Performance Agreement 150,000 - (150,000) (100.0%)
Local Taxes Dedicated to Cambria Suites Performance Agreemen 200,000 200,000 - 0.0%
Total Deductions 1,614,000 1,512,000 (102,000) (6.3%)
Adjusted Revenue Subject to Sharing with Schools 186,344,000 188,658,000 2,314,000 1.2%
Percentage Allocated to Schools 40.00% 40.00% 40.00%
Funding of Schools $ 74,537,600 $ 75,463,200 $ 925,600 1.2%
5
Identified FY 2015-2016
Major Changes
Total: $3,731,127
• Medical — $145,900
— Seven months of FY 2016 increase
— Anticipated increase of 5% in employer share
• Dental - $2,200
— Seven months of FY 2016 increase
— Anticipated increase of 3% in employer share
• Retirement— ($978,000)
— Decrease in rate from 22.23% to 20.64%
• Implementation of Employee Contribution to Retirement
— $590,000
— Funding to hold employees harmless from tax implications for
5% employee contribution to retirement
6
3
Identified FY 2015-2016
Major Changes (continued)
• Retirement Health Savings Account (RHSA) Match -
$213,600
— 1% matching contribution for participating employees
• Affordable Healthcare Act- ($124,573)
— Medical insurance coverage for 20 employees currently not
participating in City health plan —($125,090)
• Budgeted for 75 in FY 2015
— Reinsurance Program —($8,274)
• $44 per year for each covered individual(2,982)
• Effective January 1,2014-December 31,2016
— Headcount Tax- $2,304
• $3 for each covered individual(2,982)
— Medical Insurance coverage for 5 Part-Time Employees —
$6,487
• 5 additional eligible employees elected to add coverage effective
January 1, 2016
7
Identified FY 2015-2016
Major Changes (continued)
• Local Aid to the Commonwealth - $682,000
• Reserves - $250,000
— Increase in base funding above current$875,000 level
• Life Insurance
— Current rate of 1.19%
• VRS - Sheriff
— Current rate of 22.42%
• Employee Compensation - $2,700,000
— 3% Salary increase
• Debt Service - $250,000
— Multi-year plan to restore debt service funding for future years
8
4
Historical Reductions to Balance the
Budget
$10 - - 9
$9
$8 - - 7.2
$7
c $6 5.1
$5
$4 2.7 2.8
$3 2.2
$2 - � : • • • • 0.6
$0
..0?"\..0,0C1134.ecli,,10\7.004:1/4,10‘1:A19• 10.041:05)\43
Includes FTE reductions of 199 since FY 2007.
Revenue History
265
759.3 260.5 260.1
260 1S9.5
755 254A
251.5 751.8
250.2
250
Ti
_,745
8 740
235
230
275
5308 1709 !YID FY11 FY12 rY11 FY14 FY 1S
(Moped)
Revenues for all fiscal years have been adjusted for tax rate changes and
day care revenues for comparability
Red line represents inflation adjusted buying power in 2008 dollars
5
Real Property Tax
• VA Code:§58.1-3200(2014)-Assess
• City Code: Sections 32-16—32-27—Rate
• Rate decreased from 1.21 to 1.19 on 7/1/2006
City of Roanoke s Year Trend -Tax Rate per$100 of
assessed value
$ 1.19 1.19 1.19 1.19 1.19..
-Shared W Roanoke
1.0 _ City Public Schools ith at
o$ 40%
Ob
0.4
Value of$.01
oz 7 =$648,000
oo
FY10 5011 IYI) IY15 IY14
Median Value Single Home
132,297 132,361
135,000 128,398 125,704 124,171
13
111 111
125,000
120,000
115,000
110,000
105,000
100,000
FY 10 FY11 FY12 FY 13 FY 14
R/E Tax paid on Median Value Single Home
1.590 �-------
--1,574 1,575
1,570
1,550
1,530 1,528
1,510 1,496
1,490 1,478
1,470
1,450
FY10 FY11 FY12 FY13 FY14
6
Real Property Tax
Neighbors and VA First Cities
Hampton 1.24
Newport 1.22
News
Norfolk 1.11
Portsmouth 1.24
Richmond 1.20
Roanoke 1.19
City
Lynchburg 1.11
Roanoke 1.09
County
Salem 1.18
0.0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 $
Tax Rate per$100 of assessed value, 13
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
Meals Tax
• VA Code: §58.1-3840(2014)-Impose
• City Code:Sections 32-283—32-298-Rate
City of Roanoke 5 Year Trend -Shared With Roanoke
City Public Schools at
1.0 0 40%
70 1'
6.0 +'
S.0
ao Value of 1%
ao =$2,645,000
2.0
1.0
0.0 — -- f�
FY10 FY11 FY12 FY13 FY14
7
Meals Tax
Neighbors and VA First Cities
l
Richmond 6.0
MNMOOMNIINMMMIMMMIO
Norfolk -_____ 6.5
Newport News 7.5
-1' MENNOMMENIMENNIMMI
Hampton 73
IMMUNE/111111/11111111111.1111 I
Portsmouth 6.5
Roanoke City -� 5.0
Roanoke County 4.0
Salem M 6,0
- 111=M1111111111111.1111111111
Lynchburg 6.5
0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
Personal Property Tax
• VA Code:§58.1-3500(2014)-Assess
• City Code:Sections 32-104—32-112-Rate
4 City of Roanoke 5 Year Trend -Tax Rate per$100 of
assessed value
$ 3.45 3.45 3,45 3.41_ 3.45
ii 3.50 Y -Shared With Roanoke
300 I- • • City Public Schools at
2 DO 1 I • 1 O 40%
2.50 ;
—
1.50 M- Value of$.01
1.00 - --- =$57,000
0.50
- --!
0.00
FY10 1011 1312 VY1; 1314
4
41 8
4
Personal Property Tax
Neighbors and VA First Cities
Hampton 1111111111111 4.25 •
Newport News 4.50 1
---
Norfolk � �� 433
Portsmouth l '5.00
-j. 1111111111111
Richmond _ 3•7C
-
Roanoke City ■ 3.45
MEM
Lynchburg ti, - 3.80
Roanoke County • 3.50
Sale m 3.20
0.00 1.00 2.00 3.00 4.00 5.00 $
Tax Rate per$100 of assessed value,
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
Lodging Tax
• VA Code:§58.1-3840(2014)-Impose
• City Code:Section 32-239-32-240-Rate
City of Roanoke 5 Year Trend
% RO j -Shared With Roanoke
6.0 1.0 zo _7_0__ i.o-_ City Public Schools at
7.0 ___ _ _ 40%
GO 0 -3/8 shared With
5.0 0 1 11 Convention and Visitors
4.0 Bureau
3.D 0 ill I 2.0 __ Value of 1%
1.0 0 III =$485,000
FY10 FY11 FY12 FY13 FY14
9
Lodging Tax
Neighbors and VA First Cities
Hampton 8.0
1 _1.1.___1.111._
Newport News I 7.5
Norfolk _______
Portsmouth • 8.0
Richmond 6.0
Roanoke City 8.0
.111.111111111...=
Lynchburg ___
Roanoke County 7.0
Salem 7.0
- 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 %
•Note: Plus$1 per night for Lynchburg
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
Business/Professional/Occupational
Licenses (BPOL)
• VA Code: §58.1-3703(2014)-Assess
• City Code:Sections 19-1-19-31—Rate
• City Code:Sections 19-71—19-82-Rate
City of Roanoke Current Rate:
Business/ Maximum -Tax Rate per$100 of
Professional/ Tax Rates State Rate assessed value
Occupational Licenses (per$100) _(per$100)
Contracting 0.16 0.16 -Shared With Roanoke
Retail 0.20 0.20 City Public Schools at
Repair,Personal&Business Svcs 0.36 0.36 40%
Financial 0.50 0.58
Real Estate&Prof.Svcs 0.58 0.58
Wholesale,Gross Purchases 0.26 plus$44 Various
10
Residential Solid Waste Fee
The localities that do collect such fee are:
(Per year)
Portsmouth $400.32
Tags: $11.40 per 32 gallon;
Lynchburg $23.28 per 64 gallon plus$60 annual
$280.80-60 gallon cart;
Newport News $351 -90 gallon cart
Norfolk $327.36
Richmond $210 per can
$520;or$299 if a household
Hampton recycles at least twice per month
Retreat Follow-Up Items
• Motor Vehicle License
• Business License Tax
22
11
Motor Vehicle License Tax
• VA Code:§46.2-694(2014)-Assess
• City Code: Sections 20-28 —Rate
City of Roanoke 5 Year Revenue Trend
2,5W,000 -Shared With Roanoke
City Public Schools at
2,000,000 40%
1,500.000
Value of$1.00
1,000,000 • =$102,000
500,000
FY11 FY12 FY13 FY14 {Y1S Adopted
23
Motor Vehicle License Tax
Neighbors and VA First Cities
Hampton -_-- 35
Newport News 26
Norfolk ___ 26
Portsmouth 25
Richmond 23
Roanoke City ___ 20
Roanoke County __- 20
Franklin County 25
Botetout County ___ 20
Vinton _-_ 20
-
Lynchburg 29.5
immommum
Salem .1111111M11111/ 20
$
0 5 10 15 20 25 30 35
24
12
Business License Tax Rates
Retail Business Professional
Business Type: Contractor Merchandiser Personal Services Financial Services
Business License Rate .10/0100 .20/$100 .36/0100 .501$100 .58/0100
Gross Receipts:
$0-$100,000 Small $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00
$100,001-$999,999 Medium $ 800.00 $ 1,000.00 $ 900.00 $ 2,500.00 $ 2,900.00
$1,000,000+ Large $ 8,000.00 $ 10,000.00 $ 3,600.00 $ 25,000.00 $ 14,500.00
25
5 Year Financial Planning
• Strategic Planning Tool
• Advance discussion of revenue and expenditure
issues
• Identifies a possible fiscal gap to be closed each
year during budget development
26
13
Business License Tax Rates
1
I
Retail Business Professional
Business Type: Contractor Merchandiser Personal Services Financial Services
Business License Rate .16/5100 .20!5100 .36/5100 .5015100 .58/S100
Gross Receipts:
$0-$100,000 Small $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00
$100,001-$999,999 Medium $ 800.00 $ 10.00
$1,000,000. Large Largge $ 8,000.00 $
0.00 5 3,600.00 $ 25,000 00 $ 14,500.00
25
5 Year Financial Planning
• Strategic Planning Tool
• Advance discussion of revenue and expenditure
issues
• Identifies a possible fiscal gap to be closed each
year during budget development
26
13
5 Year Financial Plan
• Inputs:
— Determine assumptions on revenue growth and
expenditure growth
— Manual exceptions
— External influences and opportunities
— Debt assumptions
— Capital goals
• Output:
— Framework for discussion and use as a planning tool
27
Current Baseline Assumptions
• Revenue
— Real Estate growth:
• FY 2016: 0.45%
• FY2017: 1%
• FY 2018: 1%
• FY 2019: 1%
• FY 2020: 1%
- 1% growth on all other revenue categories
• Expense
-Retirement: rate stabilization
-Includes anticipated debt service
-3% growth on all other expenditure categories
-3% pay increases 28
14
REVENUES,EXPENDITURES&UNASSIGNED FUND BALANCE
$300.0
$290.0
$280.0
,� $220.0
z
0
3 $260.0
F
`" $250.0
$240.0
$2330
$220.0 0120110 0120158 0120160 F120171 112018F 1120190 F120200
nal VARIANCE $0.7 $0.0 $(7.6) $(10.4) $(16.4) $(20.8) $(27.7)
VAR BASE $258.8 $260.1 $270.2 $274.2 $281.3 $286.9 $294.9
BA139(6 $26.8 $26.8 $19.2 $t8 $(7.6) $(28.4) $156.1)
-50118(85 $259.5 $260.1 $262.6 $263.8 $264.9 5266.1 $261.3
- -1.15'.5 $258.8 $260.1 $270.2 $274.2 52813 $286.9 $294.9
29
Timeframe
• 5 Year Financial Plan Modeling
- Inclusion of input from Directors and
Managers submitted January 5th
- Discussion with Council during briefings
• Inclusion in the FY 2016 budget document
30
15
Next Steps
• Budget Offers due today, January 5, 2015
• DMB Staff and Priority Team Reviews
• Council Briefing — February 2, 2015
— Price of Government
— Offers by Priority
— Capital Planning
— 5 Year Operating Planning
31
Appendix
32
16
FY 2016 Revenue Values
Local Tax Revenues Shared 40.0% with RCPS
Current Rate Change
Tax Rate Maximum Rate Value II
Real Estate $1.19 None $.01 =$650,000
Personal Property $3.45 None $.01 =$58,000
Cigarette(20 per pack) $0.54 None $.01 =$41,000
Transient Occupancy 8% None 1%_ $533,000
Admissions(General) 5.5% None 1%=$79,000
Prepared Food&
Beverage 5% None 1%=$2,814,000
Motor Vehicle License $20.00 $33.00 $1 =$102,000
33
Real Estate Taxes-Current&Delinqent
FYU8-FY14 Actual
FY15 Projected
FY16 Estimate
(Dollars in Thousands)
$85,(KO
79,340 80,136 80,381 79,537 79,069 78.990 79,500
$8 0'°C° 77,746
74,319 ---"
570.000 .__.
565,000
560,000
555,000
$50,000
FY08 FY39 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Adopted Estimate
34
Red line represents inflation adjusted buying power in 2008 dollars
17
Personal Property Taxes-Current&Delinquent
FYO8-FY14Actual
FY15 Adopted
FY16 Estimate
(Dollars in Thousands)
525,003
523,000 19,161 19,159 18,943 20,045 20,115 20,387
ill 1ifil
17,655
$15,000
$13,300
$5,000
5-
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Adopted Fstimate
Red line represents inflation adjusted buying power in 2008 dollars 35
Business and Occupational License Taxes-Current and Delinquent
FY08-FY14 Actual
FY15 Adopted
FY16 Estimate
(Dollars in Thousands)
$14,000
12,568 12,490
$12,000 11,595 11,295 11,795 12,071 12,328 12,376 12,428
$10,000 --
$8,000
$6,000
$4,000
52,000
$0
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Adopted Estimate
Red line represents inflation adjusted buying power in 2008 dollars 36
18
Sales Taxes
FY08-FY14 Actual
FY15 Adopted
FY16 Estimate
(Dollars in Thousands)
21,572
20,448 19,700
19,147 19,437 19,237 19,238
5!11000 18,096 18,602
515000
c�p00
FY08 ,Y09 FY10 'Ylt FY12 FY13 FY14 FY15 FY16
Adopted Estimate
Red line represents inflation adjusted buying power in 2008 dollars 37
Prepared Food and Beverage Tax-Rate Adjusted
FY08-FY 14 Actual
FY15 Adopted
FY16 Estimate
(Dollars in Thousands)
516,000
13.659
]4,069
514.070 12,875 13,226
12.297
512,000 11,561 11,497 11,451
11,160
$10,000
58,000
$6,000
54,000 -
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Adopted Estimate
Red line represents inflation adjusted buying power in 2008 dollars 38
19
Real Estate Taxes-Current&Delingent
Growth Percent vs Prior Year
8.0%
7.0%
•
6.0%
5.0%
4.0%
2.0%
1.0%
0.0%
r-
-1.0%
-2.0%
-3.0%
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Adopted Estimate
39
Sales Taxes
Growth Percent vs Prior Year
4%
2% _ _
096
-2%
-4%
-6%
-8%
10%
-12%
-14%
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FYI6
Adopted Estimate
40
20
Prepared Food and Beverage Tax-Rate Adjusted
Growth Percent vs Prior Year
•
s96
4%
296
0%
-2%
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Adopted Estimate
41
Transient Occupancy Tax-Rate Adjusted
Growth Percent vs Prior Year
most_F
10.0%
s.ox
FY08 FY09 1510 FY11 FY12 FY13 FY14 F515 FY16
Adopted Estimate
42
21
FFn,G n4 of C, Jzen / pacScg,
hcr J Co 2Ei
mr mayor, members of city council, my name is david courey. i live at 3419 ashmeade
dr, s.w.
it has come to my attention that non police dept citizens are now issuing parking tickets
in the downtown area of the city of roanoke. it is also been my understanding that these
same citizens work at or have an interest in the local downtown parking lots that charge
for parking. i am shocked that you as a governing board, would allow such a conflict of
interest in the issuing of a legal obligation to other citizens.
is this what our police dept has come to? i remember that our police dept could not
control speeding on jamison ave se, so concrete barriers were put in the road, making it
an obstacle course type of city street. in my opinion, a complete failure of our police dept
to enforce our laws in that area was admitted to at that point. ok, that is past, and i know
you will do nothing to correct that fiasco, but you must address citizens with a conflict of
interest issuing legal traffic citations.
this matter was brought to my attention by an article in the Roanoke times. In addition, a
citizen contacted me that was issued a parking ticket in downtown roanoke. it was
documented that the time of issue was so incorrect on when the alleged violation was
committed, that it should have been voided. i am sure you can understand how a conflict
of interest might be a situation and a problem here. When citizens are given the
responsibility to perform police duties which result in fines, in theory, that becomes
vigilantly law. i might ask if these private citizens with this obvious conflict of interest,
have graduated from our police academy. if not, you have taken a duty of our police
dept, and degraded it, and in so doing, have degraded our entire police dept. does it
smell rotten? Yes , bad enough to run the dogs off a meat wagon.
I simply ask you to please address this matter. please stop this disrespect for our laws,
and the dishonor of a once proud police dept. i trust i will not be the victim of police
reprisal because of my statements here today.
thank you for allowing me the opportunity to voice my concerns
Miscellaneous: City Council 01/14/2015
•
OFFICE OF THE CITY MANAGER
Noel C.Taylor Municipal Building
as 215 Church Avenue,SW,Room 364
Roanoke,Virginia 24011
ROANOKE 540.8532333
www.roanokeva.gov
January 12, 2015
Mr. David Courey
3419 Ashmeade Drive, S.W.
Roanoke, Virginia 24018
Dear Mr. Courey:
Thank you for your comments regarding the issuance of parking tickets in
downtown Roanoke which you made at the January 5, 201 5 City Council meeting.
The laws of the Commonwealth of Virginia give broad discretion to local
governments related to the issuance of parking tickets on public streets, allowing
such issuance to be undertaken by both public employees (sworn and unsworn)
and private contractors who are acting as the City's agent in such actions. Since at
least 2001 , on-street parking enforcement was provided by unsworn/civilian City
employees.
In 2014, the function of enforcement of on-street parking and the issuance of
parking citations was transitioned from the Office of Billings and Collections to the
City's downtown parking contractor operating under the auspices of Park Roanoke.
This transition enabled the operation of all parking functions in Roanoke's
downtown to be coordinated and supervised under one single entity to ensure
operational consistency and efficiency. Our goal in establishing and enforcing
parking time limits in downtown is to ensure that a limited amount of parking
supply is prudently managed so as to ensure as many citizens as possible seeking
parking on-street may have access to those parking spaces.
Throughout the administration of parking enforcement over the past decade, the
ability of citizens who are cited for parking infractions to appeal such citations has
not changed, nor has the level of oversight by the City Administration of that
function been diminished. We are very sensitive to the careful balance needed to
ensure maximization of on-street parking availability for all citizens while, at the
same time, executing a fair and equitable process of parking enforcement. We
operate our parking system consistently within the laws of the Commonwealth, and
with a level of oversight that provides citizens with the widest range of parking
options possible in our downtown to meet their needs.
Sincerely,2fJ/
C ristopher P. Morrill
City Manager
c: The Honorable Mayor, and Members of City Council
-� �G CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Request to Schedule a Public Hearing to Consider Sale of City-
Owned Property Located at 209 Henry Street, N.W.
Background:
The Roanoke Higher Education Authority (Authority) has requested that the City of
Roanoke convey a portion of a property located at 209 Henry Street, N.W., (Official
Tax Map #2013001 ) to the Authority for expansion of the Virginia Western
Community College Culinary Arts Program. The conveyance would also include a
nonexclusive access easement on adjacent City-owned properties (Official Tax Map
#201 3016 and #201 3006.)
City staff has prepared a proposed Contract for Purchase and Sale of Real Property
to convey the subject property and easement to the Authority.
Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to
selling City-owned property the City is required to give prior public notice, conduct
a public hearing, and adopt an ordinance by City Council.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
proposal involving the sale of City-owned property located at 209 Henry Street,
N.W., Roanoke, Virginia and a nonexclusive access easement on adjacent City-
owned properties, to be held on January 20, 2015, at 7:00 p.m., or as soon
thereafter as the matter may be reached, or such other date and time as deemed
appropriate by the City Manager.
• 'stopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director of Economic Development
4 � CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk®roanokcva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
January 6, 2015
Nancy B. Page
2422 Avenham Avenue, S. W., Apt. #3
Roanoke, Virginia 24014
Dear Ms. Page:
A communication from the City Clerk advising of your resignation as a member of the
Blue Ridge Behavioral Healthcare Board of Directors was before the Council of the City
of Roanoke at a regular meeting, which was held on Monday, January 5, 2015.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Blue Ridge Behavioral
Healthcare Board of Directors from November 5, 2012 to January 5, 2015. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke
Valley in recognition of your service.
Sincerely,
rely
Stephanie Moon Reynolds, C
City Clerk
Enclosure
pc: Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare, 301
Elm Avenue, S. W., Roanoke, Virginia 24016
CERTIFICATE OF APPRECIATION
PRESENTED TO
NANCY BUNCH PAGE
j� -,„ AS A MEMBER OF THE
/, BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS
FROM
NOVEMBER 5, 2012 TO JANUARY 5, 2015.
■
ON THIS 6TH DAY OF JANUARY , 2015
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED: ATTEST:
,ate- , o� �.
DAVID A.BOWERS S EPHANIE MOO L.YNOL 4
MAYOR CITY CLERK
414 CITY OF ROANOKE
vtrist OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
I £ Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk®roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
January 6, 2015
Max W. Davis
413 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Davis:
A communication from the City Clerk advising of your resignation as a member of the
Blue Ridge Behavioral Healthcare Board of Directors was before the Council of the City
of Roanoke at a regular meeting, which was held on Monday, January 5, 2015.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Blue Ridge Behavioral
Healthcare Board of Directors from March 3, 2014 to January 5, 2015. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke
Valley in recognition of your service.
Sincerely,
Stephanie Moon eynoldsI MC
City Clerk
Enclosure
pc: Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare, 301
Elm Avenue, S. W., Roanoke, Virginia 24016
CERTIFICATE OF APPRECIATION
PRESENTED TO
,kt .? .t);1 MAX W. DAVIS
lei . > ';7,
ij c) AS A MEMBER OF THE
�.^ BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS
FROM
MARCH 3, 2014 TO JANUARY 5, 2015.
ON THIS 6TH DAY OF JANUARY , 2015
IN RECOGNITION OF PUBLIC SERVICE TO THE CITY OF ROANOKE
APPROVED: ATTEST:
i dnetti1 0,4/
DAVID A. :OWERS PHANIE MOON REYNO=P
MAYOR CITY CLERK
1:;. CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk®,roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 5, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Nancy Bunch Page and Max W. Davis have tendered their
resignations as members of the Blue Ridge Behavioral Healthcare Board of Directors,
effective December 31, 2014 and October 16, 2014, respectively.
Sincerely,
Xr.14164:44.)Stephanie M. Moon Reynol , MMC
City Clerk
Bruce Thomasson Chairman
Blue R I d g e Donna Henderson Vice Chairman
Linda Franke Treasurer
Behavioral
Linda Manns secretary
Healthcare Debbie Bonniwell
December 16, 2014
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Avenue, SW, Suite 456
Roanoke, Virginia 24011-1536
Dear Mr. Morrill,
By way of introduction, I joined Blue Ridge Behavioral Healthcare as its fourth Executive Director in
January 2014. We have recently been notified of the resignation of two City of Roanoke appointees to
the Blue Ridge Behavioral Healthcare Board of Directors, both with unexpired terms of office:
Ms. Nancy Bunch Page, resignation effective December 31, 2014.
• (Current unexpired term of office ending December 31, 2015)
Mr. Max W. Davis, resignation effective October 16, 2014
(Current unexpired term of office ending December 31, 2016)
As I am sure you are aware, Blue Ridge Behavioral Healthcare serves as the Community Services Board
for the City of Roanoke, as well as the City of Salem and the Counties of Botetourt, Craig, and Roanoke.
Potential candidates are encouraged to visit www.brbh.org for information about the agency. I would
be happy to talk with interested persons about the duties, responsibilities, and time and attendance
commitments expected of Board membership.
As per the Code of Virginia 37.2-501, we look forward to receiving new appointees to fill these two
unexpired terms with members that are broadly representative of the community. If possible, we
currently have an at-large member, Mr. Dan Karnes, who is a city resident, and is willing to transfer to
the unexpired term of Ms. Page. Composition of the CSB Board is outlined in Code of Virginia Title 37.2-
501, Paragraph 2. If I can be of assistance in this process or if you have any questions that I may be
helpful with, please do not hesitate to contact me at 540-345-9841 at your convenience. I look forward
to working with you now and in the future.
Sincerely,
Debbie Bonniwell, MBA, MSSW, LCSW
Executive Director
Cc: Ms. Stephanie M. Moon, MMC, City Clerk
Mr. Bruce Thomasson, Chair, Board of Directors (BRBH)
Mr. Dan Karnes
Executive Offices 301 Elm Avenue SW Roanoke,Virginia 24016-4001 (540)345-9841 Fax(540)345-6891
The Community Services Board serving the Cities of Roanoke and Salem,and the Counties of Botetourt,Craig and Roanoke
CCommontuealtlj of Virginia
Auditor of Public Accounts
Martha S.Mavredes,CPA P.O.Box 1295
Auditor of Public Accounts Richmond,Virginia 23218
November 21, 2014
David Bowers
Mayor
215 Church Avenue, SW, Room 452
Roanoke, VA 24011-1594
City of Roanoke
Dear Mr. Bowers:
We have reviewed the Commonwealth collections and remittances of the Treasurer,
Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney of the locality indicated for the
year ended June 30, 2014. Our primary objectives were to determine that the officials have maintained
accountability over Commonwealth collections, established internal controls, and complied with state
laws and regulations.
The results of our tests found the constitutional officers complied, in all material respects, with
state laws, regulations and other procedures relating to the receipt, disbursement, and custody of state
funds.
Sincerely,
Gt .A. 0/41/4141
Auditor of Public Accounts
MSM: kwv
cc: Christopher P. Morrill, City Manager
Evelyn W. Powers,Treasurer
Sherman A. Holland, Commissioner of the Revenue
Timothy A. Allen, Sheriff
Donald S. Caldwell, Commonwealth's Attorney
www.apa.virginia.gov I (804) 225-3350 I reports @apa.virginia.gov
CITY OF ROANOKE
`� OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke,Virginia 24011-1536
'telephone: (541))853-2541
Fax: (5411)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: rlcrk(rtiroanokeva.l;ov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
January 14, 2015 CECE.LIA T.WEBB,CMC
Assistant Deputy City Clerk
Debbie Bonniwell, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue SW
Roanoke, VA 24016
Dear Ms. Bonniwell:
Your communication recommending concurrence in the reappointment of Bruce
Thomasson, as a Board at-large member of the Blue Ridge Behavioral Heathcare
Board of Directors, having replaced Larry Cadd, effective January 1 , 2012, was before
the Council of the City of Roanoke at a regular meeting which was held on Monday,
January 5, 201 5.
Council concurred in the ratification of the reappointment of Mr. Thomasson as a
Board appointee At-large member of the Blue Ridge Behavioral Healthcare Board of
Directors, for a term commencing January 1 , 201 5, and ending December 31 , 201 7.
Sincerely,
� , len
Stephanie M. Moon ynold$ MC
City Clerk
pc: Deborah C. Jacks, Deputy Clerk, Roanoke County Board of Supervisors, P. 0. Box
29800, Roanoke, Virginia 24018-0798
Krystal Farmer, Deputy Clerk of Council, Salem City Council, P. 0. Box 869, Salem,
Virginia 24153
Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia 24179
Susan Fain, Clerk, Botetourt County Board of Supervisors, 1 West Main Street, Box 1,
Fincastle, Virginia 24090
B. Clayton Goodman, Ill, Clerk, Craig County Board of Supervisors, P. 0. Box 308,
New Castle, Virginia 24127
Blue Ridge Bruce Thomasson Chairman
Donna Henderson vice Chairman
®a Linda Franke Treasurer
:-'-- Behavioral Linda Manns secretary
Healthcare Executive Director
Debbie Bonniwell
December 16, 2014
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Ave, SW, Room 364
Roanoke, VA 24011
Dear Mr. Morrill:
According to our Board records,the second term of Mr. Bruce Thomasson as an at-large
representative on the Blue Ridge Behavioral Healthcare Board of Directors will expire on
December 31, 2014. This Board nominates it's at-large representatives, and asks the
participating governing bodies to ratify those appointments. Mr. Thomasson most recently
served as the Board President, and his leadership and experience has been invaluable to the
organization.
At our December 11, 2014 Board meeting, the Board unanimously endorsed Mr. Thomasson to
serve an additional term as an at-large member for which he is eligible according to Title 37.2 -
502 of the Code of Virginia. We respectfully request that the Roanoke City Council ratify the
reappointment of Mr. Thomasson for his third term, from January 1, 2015 through December
31, 2017.
This request is being sent concurrently to administrators in each of our other four local
governing bodies for their ratification of at-large members as called for in our By-laws. If I can
be of assistance in this process or if you have any questions that I may be helpful with, please
do not hesitate to contact me at 540-345-9841 at your convenience.
Sincerely,
Debbie Bonniwell, MBA, MSSW, LCSW
Executive Director
C: The Honorable David A. Bowers, Mayor
Mr. Bruce N. Thomasson
Executive Offices 301 Elm Avenue SW Roanoke,Virginia 24016-4001 (540)345-9841 Fax(540)345-6891
The Community Services Board serving the Cities of Roanoke and Salem,and the Counties of Botetourt,Craig and Roanoke
°* CITY OF ROANOKE
e :- OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
F.-mail: cicrkOnroanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 7, 2015
Debbie Bonniwell, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S.W.
Roanoke, Virginia 24016
Dear Ms. Bonniwell:
This is to advise you that Paula L. Prince has qualified as a City representative of the Blue
Ridge Behavioral Healthcare, Board of Directors, for a three-year term of office ending
December 31, 2017.
Sincerely,
elset
Stephanie Moon Reynolds, MC
City Clerk
SMR:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Paula L. Prince, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative to the Blue Ridge Behavioral Healthcare, Board of
Directors, for a three-year term of office ending December 31, 2017, according to the
best of my ability. So help me God.
4. 43/4 aWta-
PAULA L. PRINCE
The foregoing oath of office was taken, sworn to, and subscribed before me by Paula L.
Prince this '0 day of kWh letk 2014.
Bren'a S. Hamiltin, ler. of the Circuit Court
42-2, 1 '
By .4 LE(/ e ,-G}erkr
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail elerk®roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 6, 2015
Tina Carr, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Carr:
This is to advise you that Bryan A. Musselwhite has qualified as a member of the Board of
Zoning Appeals for a three-year term of office ending December 31, 2017.
Sincerely, h^
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Bryan A. Musselwhite, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Zoning Appeals for a three-year term of office
commencing January 1 , 2015 and ending December 31 , 2017, according to the best of
my ability. So help me God.
A• IjiifV11l1ttt>
BROGAN A. MUSSELWHITE
The foregoing oath of office was taken, sworn to, and subscribed before me by Bryan A.
Musselwhite, this of d/u0/'.2014.
Brenda S. Hamilton, Clerk of the Circuit Court
By • . ... ._dea/ .fi , Clerk
CITY OF ROANOKE
c r:: OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
t = "' " Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
S1 ENIANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 6, 2015
Tina Carr, Secretary
City Planning Commission
Roanoke, Virginia
. Dear Ms. Carr:
This is to advise you that Angela S. Penn has qualified as a member of the City Planning
Commission for a four-year term of office ending December 31, 2018.
Sincerely, a4A/7
Stephanie M. Moon Reynolds, MM
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Angela S. Penn, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the City Planning Commission for a four-year term of office
commencing January 1, 2015 and ending December 31, 2018, according to the best of
my ability. So help me God.
tic it c ) arN--
ANGELA S. PENN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Angela S. Penn this 124L day of 2014.
Br S. Hamilton, �I of the Circuit Court
13 ./ Qua) '/Ou),.Ab, C , Cleik
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
art 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
January 6, 2015
Robert A. Clement, Jr.
Neighborhood Services Coordinator
Roanoke, Virginia
Dear Mr. Clement:
This is to advise you that Chris H. Craft has qualified as a member of the Roanoke
Neighborhood Advocates, to fill the unexpired term of Anthony Tate ending June 30,2016.
Sincerely,
tithrill,-1111• rtsYk Relacki/
Moon R nolds'MMC
Stephanie M. o on ,
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Chris H. Craft, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of
Anthony Tate ending June 30, 2016, according to the best of my ability. So help me
God.
IlArri / I -
CHRIS H. CRAFT
The foregoing oath of office was taken, sworn to, and subscribed before me by Chris H.
Craft thist7fr day o ,e('e/AA/ 2014.
Brenda S. Hamilton, Clerk f the Circuit Court
1 0 an-70/1/47, Clerk
CITY OF ROANOKE
e, ,<. OFFICE OF THE CITY CLERK
-see 215 Church Avenue,S.W.,Suite 456
Pj; r Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
�:.;.?-U- Fax: (540)853-1145
STEINIANIE M.MOON REYNOLDS,MMC
E-mail: clerk a roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
January 6, 2015
Peggy Bishop, Secretary
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Ms. Bishop:
This is to advise you that Michael Shockley has qualified as a City representative of the
Roanoke Valley Resource Authority, for a four-year term of office ending
December 31, 2018.
Sincerely,
air. Air,Stephanie M. Moon Re ,�/1NIC
no1'ds
P Y
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael Shockley, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Resource Authority for a four-year
term of office ending December 31, 2018, according to the best of my ability. So help
me God.
Mic ' •el Shock! y
The foregoing oath of office was taken, sworn to, and subscribed before me by Michael
Shockley this I d, day of DeCefl\b3.2014.
Brenda S. Hamilton, Clerk of the Circuit Court
ByCr2_,d � , Clerk
i> TnT.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
gk)'] 215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
January 7, 2015 CECELIA T.WEBB,CMC
Assistant City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am enclosing copy of Ordinance No. 40142-010515 authorizing you to execute a lease
agreement between the City and Old Southwest, Inc., for use of a certain City-owned
property known as the Alexander-Gish House, 641 Walnut Avenue, S. W., Roanoke,
Virginia, located in Highland Park, together with an outbuilding, gazebo and parking lot,
for a five year term, renewable for two (2) additional five (5) year terms upon the mutual
consent of the parties and subject to the approval of City Council of the City of
Roanoke, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 5, 2015; and is in full force and effect upon its
passage.
Sincerely,
—444C4 AI hi
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
pc: Jason Cromer, President, Old Southwest, Inc., 641 Walnut Avenue, S. W.,
Roanoke, Virginia 24016
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Steve Buschor, Director, Parks and Recreation
IN TILL. COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th clay of January, 2015.
No. 40142-010515.
AN ORDINANCE authorizing the City Manager to execute a lease agreement between the
City and Old Southwest,Inc.,for use of a certain City-owned property known as the Alexander-Gish
House, 641 Walnut Avenue, S.W., Roanoke, Virginia, located in Highland Park, together with an
outbuilding, gazebo and parking lot, for a five year term, renewable for two (2) additional five (5)
year terms upon the mutual consent of the parties and subject to the approval of City Council of the
City of Roanoke, upon other terms and conditions; authorizing the City Manager to implement,
administer,and enforce such lease;and dispensing with the second reading of this ordinance by title.
WHEREAS, a public hearing was held on January 5, 2015, pursuant to Sections 15.2-
1800(B)and 15.2-1813, Code of Virginia(1950),as amended,at which hearing all parties in interest
and citizens were afforded an opportunity to be heard on the proposed lease.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute, on behalf of the City of Roanoke,a lease
agreement with Old Southwest, Inc., for use of a certain City-owned property known as the
Alexander-Gish House, 641 Walnut Avenue, S.W., Roanoke, Virginia, located in Highland Park,
together with an outbuilding,gazebo and parking lot,for a five year term,beginning Januaiy 1,2015,
and ending December 31,2019,with an option to extend the lease for two(2)additional five(5)year
terms upon mutual agreement of both parties and subject to the approval for such extensions by City
0-Gish House Lease 12.16.14.doe
Council, at an annual lease fee of$1.00 over the five-year period, upon such terms and conditions as
more particularly set forth in the City Council Agenda Report dated January 5, 2015.
2, The Lease shall be in a form approved by the City Attorney and shall be substantially
similar to the form attached to the above mentioned Agenda Report.
3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST: 4. .y/
" ! " CityClerkP
0-Gish House Lease 12.16.14.doe
""rl` CITY COUNCIL AGENDA REPORT
virAkciiv
To: Honorable Mayor and Members of City Council
Meeting: January 5, 201 5
Subject: Lease of City-owned Property (Alexander-Gish House located in
Highland Park at 641 Walnut Avenue, S.W.) to Old Southwest,
Inc.
Background:
Since 1989, the City of Roanoke has leased the historic Alexander-Gish House
(Gish House), located at 641 Walnut Avenue, S.W., and a portion of Highland
Park which surrounds the Gish House to the Old Southwest, Inc. (OSW, Inc.)
neighborhood organization. Since that time, OSW, Inc., has used its own
resources to fully renovate and maintain the historic structure and has used it
as its organizational offices, community meeting space, and created one rental
residential dwelling unit on its second floor. OSW, Inc., has leased the Gish
House from the City at a rental rate of $1 .00 per year, and has been responsible
for all utilities and maintenance/operational expenses. OSW, Inc. retains any
and all revenue generated•from the rental and use of the Gish House to help
offset its expenses.
The original lease expired in 1994, and was extended for a five year term. In
1999, the lease was extended a second time for a five year term. In 2005, the
lease was extended a third time for a five year term, with a second five year
term permitted by mutual consent of the parties. This third lease extension
expired on December 31 , 2014.
Considerations:
A proposed Lease Agreement has been developed which will continue this
arrangement between the City and OSW, Inc., for the use of the Gish House
which has been in place for approximately twenty-five years. The proposed
lease term is for five years, terminating on December 31 , 2019. The lease
contains a provision for two additional five year terms, under the same terms
and conditions, upon mutual consent of the parties and approval of City
Council.
OSW, Inc., will pay $1 .00 per year in rent for the use and occupancy of the
premises. The premises as defined in the lease by Exhibit A includes the Gish
House and the non-exclusive use of the parking lot area, grounds and related
structures immediately surrounding the Gish House. The lease contains a
provision that the premises be made available to the general public as much as
possible subject to reasonable charges and rules established by OSW, Inc.
During the term of the lease and any extensions, OSW, Inc., will be responsible
for all aspects of maintenance and upkeep of the leased premises, including the
payment of all utilities. Any improvements made to the leased premises at any
time under the terms of the lease shall be made subject to the written approval
of the City Manager, and shall become the property of the City of Roanoke upon
expiration of the lease and any extensions.
City Council must hold a public hearing on the proposed lease prior to
authorizing its execution by the City Manager. The public hearing has been set
for 2:00 p.m. on January 5, 201 5. A copy of the proposed Lease Agreement is
attached to this report.
Recommended Action:
Absent comments at the public hearing to the contrary, authorize the City
Manager to execute a Lease Agreement with OSW, Inc. for the premises known
as the Alexander-Gish House, located at 641 Walnut Avenue, S.W., and the area
around such structure as described in the Lease Agreement, such Lease
Agreement to be substantially similar in form to that which is attached to this
report. Such Lease Agreement shall be approved as to form by the City
Attorney.
I
- stopher P. Morrill
City Manager
Attachment
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Steve Buschor, Director, Parks and Recreation
2
LEASE AGREEMENT
THIS LEASE AGREEMENT("Lease Agreement")dated on this 6th day of January,2015,is
entered into between Old Southwest, Inc., a non-profit organization organized and existing under the
laws of the Commonwealth of Virginia("Lessee"), and the City of Roanoke, Virginia, a municipal
corporation organized under the laws of the Commonwealth of Virginia, hereinafter referred to as
("City").
WHEREAS,by Lease and Agreement dated December 22, 1989 (the"Lease"),the City and
Lessee agreed to the lease of a certain structure known as the James Alexander House(also known as
the Alexander-Gish House), 641 Walnut Avenue, S.W.,located in Highland Park,together with its
outbuildings and parking lot area, as well as other terms and provisions;
WHEREAS, the Lease expired as of December 31, 1994, and was renewed by an Extension
Agreement dated January 19, 1995 ("First Extension Agreement"), for an additional five-year term;
WHEREAS, the First Extension Agreement expired as of December 31, 1999, and was
renewed by an Extension Agreement dated January 1,2000("Second Extension Agreement"),for an
additional five-year term;
WHEREAS, the Second Extension Agreement dated January 1, 2000, expired as of
December 31, 2004, and was renewed by an Extension Agreement dated January 1, 2005 ("Third
Extension Agreement"), for an additional five-year term, with a second five-year additional term
permitted with the mutual consent of the parties; and
WHEREAS, the Third Extension Agreement expired December 31, 2014;
W I T N E S S E T H
1. Leased Premises: That in consideration of the rent provided for herein and the
covenants and agreements set forth below, the City does hereby lease to the Lessee that structure
known as the James Alexander House, 641 Walnut Avenue, S.W., located in Highland Park, in the
City,together with its outbuildings and parking lot area,which leased premises are more particularly
shown on a plan marked "Exhibit A" attached hereto and made a part of this Lease Agreement
("Leased Premises").
2. Term:
(a) The term of this Lease Agreement shall be for five(5)years,commencing on
January 1, 2015, and terminating on December 31, 2019.
(b) This Lease Agreement may be extended on the same terms and conditions for
two (2) additional five(5)year terms upon the mutual consent, in writing,of
the parties, any such extension being subject to the approval of City Council
for the City of Roanoke. Such written consent ("Notice to Renew") shall
make specific reference to this Lease Agreement and must be provided at
least thirty(30)days before the termination of the five(5)year term in which
the Notice to Renew is given but no more than ninety (90) days before the
end of the five(5) year term in which the Notice to Renew is given.
3. Rent: Lessee, for and during any term of this Lease Agreement, shall pay rent to City
for the use and occupancy of the Leased Premises at an annual lease rate of$1.00 per year,payable in
advance to the Office of Billings and Collections, Room 252, 215 Church Avenue, S.W., Roanoke
Virginia 24011-1529.
4. Termination: Either party hereto may terminate this Lease Agreement by giving
written notice to the other party sixty(60) days in advance.
5. Uses of Premises: Lessee may use the Leased Premises for only the purposes of
conducting public meetings,operating offices for Lessee or associated groups,operating a museum
or exhibit area, conducting classes and workshops, providing quarters for a tenant, and matters
2
Agreement-Gish House-Final Lease.doc
ancillary thereto. Lessee's right to use the parking lot area and grounds immediately adjacent to the
structures shown in Exhibit A shall be non-exclusive. The Leased Premises shall be made available
for use by the general public as much as possible, subject to reasonable charges, limitations, rules
and regulations that may be established by Lessee.
6. Improvements to Become Property of the City: Any and all improvements made to
the Leased Premises by the Lessee shall become the property of the City upon the expiration of this
Lease Agreement, or any subsequent extension thereof. However, no such improvements shall be
made, including those to the parking area and grounds, without the express written approval of the
City Manager, such approval to make specific reference to this Lease Agreement.
7. Maintenance:
(a) The Leased Premises shall be kept neat, clean, orderly, and sanitary at all
times.
(b) During any term of this Lease Agreement, or any subsequent extension
thereof, Lessee shall be solely responsible for all maintenance and upkeep of
the Leased Premises, including, but not limited to, interior and exterior
cleaning; snow removal; exterior and interior painting and repairs;trimming,
clearing and removal of trees,brush and shrubs; weeding,mowing,trimming
and watering of the lawn and vegetation on the Leased Premises; repair of
appliances and heating,ventilation, air conditioning systems,plumbing, and
electrical systems; and maintenance or repair of the parking lot or any
structures on the Leased Premises.
(c) Lessee shall be responsible for paying all utilities and charges on the Leased
Premises,including,but not limited to, charges for electricity,water,sewage,
3
Agreement-Gish House-Final Lease.doc
storm water, gas, cable, interne, and household and leasehold taxes.
8. Damage to Leased Premises: In the event the Leased Premises, or any part of them,
are completely destroyed or are so badly damaged so as to practically amount to total destruction,or
if the City, regardless of the extent of the damage, and regardless of the cause, including, but not
limited to, fire, vandalism, robbery, theft, or any other casualty, or from wind, water, storm, rain or
snow or any other cause whatsoever,decides not to rebuild or repair the Leased Premises,or any part
of them,the City may terminate this Lease Agreement,or exclude from the provisions of this Lease
Agreement,any one of the structures in the Leased Premises upon written notice to Lessee,invitees,
guests, or any other person. In such an event,the City shall not be liable to Lessee,invitees, guests,
or any other person or entity for any damages whatsoever for any damage, compensation or claim
arising from the loss of use of the Leased Premises. The City shall not be liable for any goods,
property or personal effects stored or placed in or around the Leased Premises,and the City shall not
in any way be held responsible therefor or liable for damage or injury thereto, even if the City's
conduct, or the conduct of one of its own employees, volunteers, or contractors is a contributing
cause for the damage.
9. Environmental Laws: The Lessee shall maintain and operate the Leased Premises
strictly in accordance with all applicable federal, state and local environmental protection laws,
regulations,rules and orders,including but not limited to those laws relating to the storage,disposal
and presence of Hazardous Substances (the term"Hazardous Substances"used herein has the same
meaning as given that term and to the term "hazardous wastes" in 42 U.C.C. §9601), disposal of
solid waste, release or emission of pollutants or Hazardous Substances into the air or soil or into
groundwater or other waters, and erosion and sedimentation control (collectively, "Environmental
Law"). The Lessee covenants that it has either acquired heretofore or shall acquire,prior to or at the
4
Agreement-Gish House-Final Lease.doc
time required by applicable law, all environmental permits and licenses required by any
Environmental Law in connection with the maintenance and operation of the Lessee's business upon
the Leased Premises.
10. Environmental Indemnification: The Lessee shall indemnify, defend and hold the
City, its successors,assigns,directors,officers, employees,volunteers,agents and lenders harmless
from all response costs, damages, expenses, claims, fines and penalties incurred by the City, its
successors,assigns,directors,officers,employees,volunteers,agents and lenders as the result of any
violation by the Lessee of any Environmental Law, or as the result of any necessary repair, cleanup,
closure or detoxification of the Leased Premises or upon land in the vicinity of the Leased Premises
if due to conditions existing upon the Leased Premises or as a result of a misrepresentation made by
the City based upon information supplied by the Lessee to the City. The provisions in this section
shall survive the termination of this Lease Agreement.
11. Environmental Right-of-Entry: The Lessee shall grant and give to the City,its agents
and employees the right and license to enter the Leased Premises,without notice, at any reasonable
time to inspect the Leased Premises or to conduct a reasonable environmental investigation,
including but not limited to an environmental assessment or audit of the Leased Premises to satisfy
the City that the Leased Premises are free from environmental contaminations and hazard. The City
may employ engineers to conduct such investigations on the City's behalf, and the Lessee shall give
to such engineers the same rights and licenses as the City may have pursuant to this section. The
Lessee shall from time to time and upon the request of the City, give to the City or to whomever the
City may designate such assurances as may be necessary to show that the Lessee is in compliance
with any and all Environmental Laws. The City shall use its best efforts to minimize interference
with the Lessee's business but shall not be liable for any interference or harm caused by the City's
5
Agreement-Gish House-Final Lease.doc
exercise of its rights under this section. If any environmental contamination be found, after
conduction any such environmental investigation as required herein, the cost of such investigation
and audit, in addition to all costs required to comply with any Environmental Law and to conduct
necessary cleanup, shall by borne by the Lessee,bear interest at the annual rate of eighteen percent
(18%) and be payable as additional rent immediately upon written demand thereof.
12. Environmental Disclosures: The Lessee shall disclose to the City at the
Commencement Date of this Lease Agreement,and on January 1 of each calendar year thereafter(all
such dates being hereinafter called "Disclosure Dates"), including January 1 of the year after the
termination of this Lease Agreement, the names and amounts of all Hazardous Substances, which
were stored,used or disposed of at the Leased Premises,or which the Lessee intends to store,use or
dispose of at the Leased Premises, for the year prior to and after each Disclosure Date. The City,in
its sole and absolute discretion, may consent or decline to consent to the Lessee's storage or use, or
both, of any Hazardous Substance, provided that (i) the Lessee shall store such matter in leakproof
containers, (ii) such storage and use does not constitute a violation of any Environmental Law, and
(iii) the Lessee shall use such matter in accordance with all Environmental Laws.
13. Indemnification: Lessee agrees and binds itself and its successors and assigns to
indemnify,keep and hold the City and its officers,employees,agents,volunteers and representatives
free and harmless from any liability on account of any injury or damage of any type to any person or
property growing out of or directly or indirectly resulting from any act or omission of Lessee,
including: (a)the exercise of any right or privilege granted by or under this Lease Agreement or(b)
the failure, refusal or neglect of Lessee to perform any duty imposed upon or assumed by Lessee by
or under this Lease Agreement. In the event that any suit or proceeding shall be brought against the
City or any of its officers,employees,agents,volunteers or representatives at law or in equity,either
6
Agreement-Gish House-Final Lease.doc
independently or jointly with Lessee on account thereof, Lessee,upon notice given to it by the City
or any of its officers, employees, agents, volunteers and representatives, will pay all costs of
defending the City or any of its officers, employees, agents, volunteers and representatives in any
such action or other proceeding. In the event of any settlement or any final judgment being awarded
against the City or any of its officers, employees, agents, volunteers and representatives, either
independently or jointly with Lessee,then Lessee will pay such settlement or judgment in full or will
comply with such decree,pay all costs and expenses of whatsoever nature and hold the City or any of
its officers, employees, agents,volunteers and representatives harmless therefrom. For purposes of
this Paragraph,the costs of defending the City, or any of its officers, employees, agents, volunteers
and representatives may include the hourly salary rate of any employee of the City charged with the
duty to defend the interests of the City or any of its officers, employees, agents, volunteers and
representatives.
14. Insurance:
a. Requirement of insurance. Lessee shall, at its sole expense, obtain and
maintain during the life of this Lease Agreement the insurance policies
required by this section. Any required insurance policies shall be effective
prior to the beginning of any term in which this Lease Agreement is in effect.
In all situations, the Lessee's coverage is primary and non-contributory
with any insurance or self-insurance carried by the City, its agents,
employees or assigns.
(1) Commercial General Liability. Commercial general liability insurance
shall insure against all claims,loss,cost,damage,expense or liability
from loss of life or damage or injury to persons or property arising out
7
Agreement-Gish House-Final Lease.doc
of the Lessee's performance under this Lease Agreement. The
minimum limits of liability for this coverage shall be $1,000,000.00
combined single limit for any one occurrence.
(2) Contractual Liability. Broad form contractual liability insurance shall
include the indemnification obligation set forth in section 13 of this
Lease Agreement.
(3) Tenant's insurance. Lessee shall, at its sole cost and expense,obtain
and maintain during the life of this Lease Agreement a property
insurance policy written on an"all risk"basis insuring all of Lessee's
personal property,including,but not limited to, equipment,furniture,
fixtures,furnishings,and leasehold improvements which are Lessee's
responsibility, for not less than full replacement cost of such property.
All proceeds of such insurance shall be used to repair or replace
Lessee's property.
b. Umbrella Coverage. The insurance coverages and amounts set forth in
subsections (1) and (2) of this section may be met by an umbrella liability
policy following the form of the underlying primary coverage in a minimum
amount of$1,000,000.00. Should an umbrella liability insurance coverage
policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific policy numbers indicated
for the insurance providing the coverages required by subsections(1)and(2),
and it is further agreed that such statement shall be made a part of the
certificate of insurance furnished by Lessee to this City.
8
Ageement-Gish House-Final Lease.doc
c. Evidence of Insurance. All insurance shall meet the following requirements:
(1) Prior to execution of this Lease Agreement, Lessee shall furnish the
City a certificate or certificates of insurance showing the type,
amount, effective dates and date of expiration of the policies.
Certificates of insurance shall include any insurance deductibles.
Such certificates shall be attached to this Lease Agreement at the time
of execution of this Lease Agreement and shall be furnished in a
timely fashion to demonstrate continuous and uninterrupted coverage
of all of the required forms of insurance for the entire term of this
Lease Agreement.
(2) The required certificate or certificates of insurance shall include
substantially the following statement: "The insurance covered by this
certificate shall not be canceled or materially altered, except after
thirty (30) days written notice has been received by the Risk
Management Officer for the City of Roanoke."
(3) The required certificate or certificates of insurance shall name the
City of Roanoke, its officers, employees, agents, volunteers and
representatives as additional insureds.
(4) Where waiver of subrogation is required with respect to any policy of
insurance required under this section, such waiver shall be specified
on the certificate of insurance.
(5) Insurance coverage shall be in a form and with an insurance company
approved by the City which approval shall not be unreasonably
9
Agreement-Gish House-Final Lease.doc
withheld. Any insurance company providing coverage under this
Lease Agreement shall be authorized to do business in the
Commonwealth of Virginia.
d. Ranges and Limits. At the end of five(5)years,the City shall have the right
to require increases in the amounts of insurance specified above. Any
adjustments shall bear a reasonable relation to any change in the cost of living
or cost of repair or replacement, as measured by changes in the consumer
Price Index of the United States Bureau of Labor Statistics applicable to the
Commonwealth of Virginia or comparable measure if the Consumer Price
Index is no longer being issued.
15. Nonassignability of Lease: Lessee agrees not to assign this Lease, or subject the
Leased Premises, or any portion thereof, or transfer possession or occupancy thereof,to any person
or entity without the prior written consent of the City Manager for the City. This paragraph shall not
preclude Lessee from renting the Leased Premises pursuant to Paragraph No. 5 of this Lease
Agreement.
16. Notice: Any notice,request,or demand given or required to be given under this Lease
Agreement shall, except as otherwise expressly provided herein,be in writing and shall be deemed
duly given only if delivered personally or sent by certified mail, return receipt requested to the
addresses stated below.
To Lessor: City Manager
Room 364, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
10
Agreement-Gish House-Final Lease.doc
To Lessee: President
Old Southwest, Inc.
641 Walnut Avenue, SW
Roanoke, Virginia 24016
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed,
upon the third business day after the mailing thereof.
IN WITNESS WHEREOF,the parties hereto have executed this Lease Agreement as of the
day and year first hereinabove written.
ATTEST: CITY OF ROANOKE
By
City Manager
Stephanie M. Moon Reynolds, City Clerk
ATTEST: OLD SOUTHWEST, INC.
By
Secretary President
Printed Name
Approved as to Form:
Assistant City Attorney
Approved as to Execution:
Assistant City Attorney
11
Ageement-Gish House-Final Lease.doc
NOTES:
1. THIS PLAT IS COMPILED FROM A COMBINATION OF EXISTING RECORDS AND A FIELD
SURVEY.
2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT. THERE
MAY EXIST ENCUMBRANCES NOT SHOWN WHICH AFFECT THE SUBJECT PROPERTY.
3. THE SUBJECT PROPERTY IS NOT LOCATED WITHIN A SPECIAL FLOOD HAZARD AREA AS
DESIGNATED BY FEMA MAP PANEL NO. 51161C0164G REVISED SEPTEMBER 28, 2007.
4. REFERENCE CITY OF ROANOKE PLAN NO. 5798. O'
IF—
w
S87 52' 25"E
124.05' M CITY OF ROANOKE HIGHLAND PARK O
o
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PLAT SHOWING LEASE AREA OF A PORTION OF
HIGHLAND PARK
SITUATE ON WALNUT AVENUE, S.W.
OFFICE OF THE
CITY ENGINEER CITY OF ROANOKE, VIRGINIA
215 CHURCH AVENUE,S.W.
ROOM 350 SCALE: 1"=50' APPROVED:
PHONE:(540)853-2731
FAX.(540)B53.1369 DATE: NOV. 4, 2014,_
WWW.ROANOKEVA.COV GG.IV• ll/1/A404-
PLAN NO. 5798-A CITY NGINEER DATE
The Roanoke Times Account Number
Roanoke,Virginia 6026055
Affidavit of Publication
Date
OLD SOUTHWEST INC December 29,2014
Attn TREASURER
4TH FLOOR,NOEL C.TAYLOR MUNICIPAL
BUILDING
215 CHURCH AVENUE,S.W.,ROOM 456
ROANOKE,VA 24011
Date Category Description Ad Size Total Cost
01/04/2015 Municipal Notices NOTICE OF PUBLIC HEARING The City of Roanoke propose 1 x 58 L 324.48
Publisher of the
NOTICE OF PUBLIC HEARING Roanoke Times
The City of Roanoke proposes to
lease a certain City-owned structure
known as the Alexander-Gish House. I,(the undersigned)an authorized representative of the
691 Walnut Avenue. S.W., Roanoke,
Virginia, located in Highland Park. Roanoke Times,a daily newspaper published in Roanoke, in the
together with an outbuilding, gazebo
and
or parking od lot, Old Southwest, land State of Virginia,do certify that the annexed notice NOTICE OF
renewable for two (2) additional five
(5 ) year terms upon mutual consent of PUBLIC HEARING was published in said newspapers on the
the parties, and such extensions are
subject to the approval of City Council following dates:
of the City of Roanoke.and other terms
and conditions.uto the requirements of S��t t STq 4/i�yi
section 15.2-1800(B) and 1813, code of \\\ \
Virginia (1950). as amended. notice is P ,. y�/ �
hereby given that the Cif Council of NWEq'J
the City of Roanoke will hold a public 12/29/2014 Q' �` y.•
hearing on the above matter at its :O
regular meeting to be held on Monday. 'O .Rp/IOFIN
January 5. 2015, commencing at 2:00 = r REG15 3 L
p.m.. in the Council Chamber of the
11:1 104982 5,
Noel C. Taylor Municipal Building. MM EXPIRE
located at 215 church Avenue. SW., MY I, I
Roanoke.Virginia 24011.
A copy of the proposed Lease will wP:
be available at the city clerk's Office. The First insertion being given ... 12/29/2014 F vinc_l`' �-p
Room 456, Noel C. Taylor Municipal d ....
Building. 215 church Avenue. S.W_. j%/. NQ A)`a ��:
Monday. Virginia. 2014.a after
( TARV )AAp
further information on the matter, you Newspaper reference: 0000115243
may contact the Office of the City Clerk
at(590)853-2541.
All parties and interested entities
may appear on the above date and
time to be heard on the above matter.
If you are a person with a disability Sworn to and subscribed before me this Monday,December 29,2014
who needs accommodations for this
hearing,please contact the City Clerk's
Office at (540) 853-2541. before 12:00
noon on Tuesday,December 30,2014.
Given under my hand this 22nd
day of December,2014.
Stephanie M.Moon Reynolds.
City Clerk
(115243) 1�
IMM 6lMiV— .I
If t/lam/ ,
otary Publ c Bi t Is Re W. .tive
State of Virginia
City/County of Roanoke �II�n
My Commission expires it
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
\r1
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease a certain City-owned structure known as the
Alexander-Gish House, 641 Walnut Avenue, S.W., Roanoke, Virginia, located in Highland Park,
together with an outbuilding,gazebo and parking lot,to Old Southwest,Inc., for a period of five(5)
years and renewable for two(2)additional five(5)year terms upon mutual consent of the parties,and
such extensions are subject to the approval of City Council of the City of Roanoke, and other terms
and conditions.
Pursuant to the requirements of Section 15.2-1800(B)and 1813,Code of Virginia(1950),as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, January 5, 2015,
commencing at 2:00 p.m., in the Council Chamber of the Noel C. Taylor Municipal Building,
located at 215 Church Avenue, S.W., Roanoke, Virginia 24011.
A copy of the proposed Lease will be available at the City Clerk's Office,Room 456,Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, on and after
Monday, December 29, 2014. For further information on the matter,you may contact the Office of
the City Clerk at(540) 853-2541.
All parties and interested entities may appear on the above date and time to be heard on the
above matter. If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office at(540)853-2541,before 12:00 noon on Tuesday,December
30, 2014.
Given under my hand this22nd day of December, 2014.
Stephanie M. Moon Reynolds, City Clerk
Note to Publisher:
Please publish once in the Roanoke Times, legal notices, on Monday, December 29, 2014.
Please send bill to: Please send affidavit of publication to:
Jason Cromer, President, Old Southwest, Inc. Stephanie M. Moon Reynolds, City Clerk
641 Walnut Avenue, S.W. 4`h Floor, Noel C. Taylor Municipal Building
Roanoke, Virginia, 24016 215 Church Avenue, S.W., Room 456
Roanoke, Virginia, 24011
K CASSANDRA BARI ON TALEVI PARKS 4ND RUC GISH HOUSE NOPH-LEASE-GISH HOUSE DOC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40143-010515.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with Phase II of the Roanoke River "Bridge the Gap" Greenway Project;
authorizing City staff to acquire such property rights by negotiation; authorizing the City
Manager to execute appropriate acquisition documents; and dispensing with the second reading
of this Ordinance by title.
WHEREAS, the City wants and needs certain real property rights for Phase II of the
Roanoke River "Bridge the Gap" Greenway Project, located in the general vicinity along the 1.8
mile area of the Roanoke River between Aerial Way Drive and Bridge Street, such rights to
include permanent easements of variable length and width, and such other real property interests
as needed, as set forth in the City Council Agenda Report to this Council dated January 5, 2015.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The proper City officials and City staff are hereby authorized to acquire by
negotiation the necessary real property interests and appropriate ancillary rights with respect to
the real property parcels referred to in the above mentioned Agenda Report and any other real
property parcels needed for the Project for such consideration as the City Manager may deem
appropriate. All requisite documents shall be approved as to form by the City Attorney.
2, The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcels for such consideration as deemed appropriate for the
necessary interests, provided, however, the total consideration offered or expended, including
0-authorize acquis of prop rights-Badge the Gap.Phase 2.— 1-5-15
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available in the Project account for such purposes, without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interests
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. I
0-authorize acquis of prop rights-Bridge the Gap.Phase 2.—1-5-15
'art CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Roanoke River Greenway "Bridge the Gap" Additional
Property Rights Acquisition
Background:
The Roanoke River "Bridge the Gap" Greenway from Bridge Street to Salem
project was divided into two construction segments. The first segment of the
project begins at the Roanoke/Salem City limit and continues eastward along
the southern bank of the Roanoke River approximately 1 mile. Council
authorized property acquisition on this first segment February 3, 2014, with the
adoption of Ordinance No. 39858-020314. The Construction contract of this
first segment was awarded and will be complete by spring.
The second segment begins with a connection to the first segment near Aerial
Way Drive and continues approximately 1 .8 miles eastward to the existing
greenway terminus just east of Bridge Street. This segment is currently under
design to be bid in the fall. Council action is necessary to complete property
acquisition for the remainder of this trail in order to construct, operate, and
maintain the proposed improvements.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the remaining 1 .8 mile segment of the Roanoke River
Greenway "Bridge the Gap" Project. The real property rights needed are
outlined below, but are subject to minor variation of location and extent
pending final engineering design details.
Funding for acquisition of the real property rights is available in the project
account 08-620-9201 , Roanoke River Greenway - Bridge the Gap.
Permanent easements of variable length and width, and fee simple acquisitions
are required to accommodate construction activities and will affect eleven (1 1 )
properties in the general vicinity identified above. The City will also require
temporary construction easements with respect to each of the eleven (1 1 )
properties identified in the following chart. The City may also need to acquire
various other property rights involving the properties listed below and other
properties which have not yet been identified for this project. The properties
that have been identified thus far are as follows:
Tax Map Address Owner Required Property
Parcel Rights
Number
9999999 Off of Material Norfolk Southern Corporation Permanent Easement
A portion of Yard Road (private or fee
the property of road)
Norfolk
Southern
Corporation
included in
Deed Book 90,
Page 254
1510301 0 Roanoke Ave Walker Machine and Foundry Permanent Easement
Co.
1510102 0 Roanoke Ave OmniSource Southwest LLC Permanent Easement
1510101 0 Railroad Ave OmniSource Southwest LLC Permanent Easement
1 51 01 05 2833 Railroad Ave OmniSource Southwest LLC Permanent Easement
1410201 0 Duval St OmniSource Southwest LLC Permanent Easement
1410202 0 Duval St OmniSource Southwest LLC Permanent Easement
1410226 0 Railroad Ave Third Capital Inc Permanent Easement
1410203 2620 Railroad Ave AA Properties-Roanoke LLC Permanent Easement
1410204 0 Railroad Ave Walker Machine and Foundry Permanent Easement
Co.
1410205 0 Railroad Ave Walker Machine and Foundry Permanent Easement
Co.
Recommended Action:
Authorize the acquisition of any real property rights needed to construct the
final segment for the Roanoke River Greenway "Bridge the Gap" Project,
including but not limited to the specific property rights identified in this
Agenda Report, by negotiation and execution of the appropriate acquisition
documents by the City Manager, such documents to be approved as to form by
the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Cassandra L. Turner, Economic Development Specialist
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40144-010515.
A RESOLUTION adopting revisions to The Council of the City of Roanoke,Virginia,Policy
on United States Department of Housing and Urban Development Funds, and authorizing the City
Manager to execute documents approved as to form by the City Attorney necessary to effect the
intent of this Resolution.
WHEREAS,the City of Roanoke is an entitlement community under the Community Block
Grant ("CDBG"), HOME Investment Partnerships ("HOME") and Emergency Shelter Grant
("ESG")programs of the United States Department of Housing and Urban Development("HUD");
WHEREAS,each year,approximately$2.5 million in new entitlement grants are available to
the City from HUD through such programs;
WHEREAS, on September 17, 2001, by adopting Resolution No. 35570-091701, City
Council adopted The Council of the City of Roanoke,Virginia,Policy on United States Department
of Housing and Urban Development Funds("HUD Funds Policy"),which established guidelines for
budgeting and distributing such funds, and authorized the City Manager to implement the HUD
Funds Policy;
WHEREAS, the HUD Funds Policy has been amended and updated periodically since
September 17, 2001; and
WHEREAS, additional revisions by City Council to the HUD Funds Policy are needed so
that the budgeting and distribution of HUD Funds will better address the needs of the citizens of the
City of Roanoke in the areas of housing,economic development,neighborhood development,human
R-HUD Funds Policy 20l5.doc
development, and homeless services.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the HUD
Funds Policy, including the revised map of the proposed new target areas, is hereby amended, as
more particularly set forth in the City Council Agenda Report dated January 5, 2015.
BE IT FURTHER RESOLVED that the HUD Funds Policy, as revised in the manner set
forth in the City Council Agenda Report dated January 5, 2015, supercedes the HUD Funds Policy
and all policies adopted by City Council or otherwise implemented by the City Administration in
effect prior to January 5,2015,with respect to the budgeting and distribution of HUD funds prior to
January 5, 2015.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute such
documents, approved as to form by the City Attorney, as are necessary to effect the intent of this
Resolution.
ATTTEEST:
' ii\rte
City Clerk.
R-HUD Funds Policy 2015.doc
aY a
,� CITY COUNCIL AGENDA REPORT
l
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Proposed Revisions to The Council of the City of Roanoke,
Virginia, Policy on HUD Funds
Background:
Since 2001 , the City of Roanoke (City) has had a policy setting forth guidelines
for the budgeting and distribution of Department of Housing and Urban
Development (HUD) funds, including the Community Development Block Grant
(CDBG), Home Investment Partnership (HOME), and Emergency Solutions Grant
(ESG) programs. This policy has enabled the City to target funds to specific
low-moderate income neighborhoods over the past decade in such areas as the
Bullitt-Jamison corridor in Southeast (Southeast by Design), Gainsboro, Hurt
Park, and most recently, the West End neighborhood.
The policy also provides guidance concerning the general focus of community
revitalization and the percentages of HUD funds that will be allocated to
housing development, economic development, neighborhood development
(infrastructure), human development, and homeless services. The City Council
has approved several revisions to the original policy which was adopted on
September 17, 2001 . Such revisions have taken place to modify the
percentages of HUD funds directed to various community development
initiatives, identification of neighborhood target areas, and other related
program guidelines. The policy was revised in 2004, and again in 2010.
Considerations:
The proposed revisions primarily focus on three areas of the existing policy:
1 . Neighborhood Target Area: Since 201 1 , the target area for HUD funds
has been the West End neighborhood, and it is proposed that it remain
the target area for funding through the 2015-16 HUD program year.
Such a designation requires that no less than 51% of the combined CDBG
and HOME program funds be designated for eligible community
development activities in the target neighborhood. The proposed policy
identifies the next target area to be along the Orange-Melrose Avenue
corridors including portions of the Melrose-Rugby and Loudon-Melrose
neighborhoods.
See the map attached to the proposed revised policy. The Melrose-
Rugby/Loudon Melrose area was identified as a candidate target
neighborhood when the policy was revised in 2010.
This new target area will provide for close coordination with, and
leveraging of, significant community development activities proposed by
the Roanoke Redevelopment and Housing Authority in the Lansdowne
area in conjunction with Federal Department of Housing and Urban
Development Choice Neighborhoods and Promise Neighborhoods
programs.
2. The second area of modification pertains to the adjustment of the
percentage allocation of use of HUD funds by specific community
development activity. The proposed adjustments result in modest
reductions in the percentage of CDBG funds that would be used in
housing and economic development activities, and increasing the
amounts to be available for neighborhood infrastructure development.
This shift reflects the recent program experience in the availability and
use/drawn down of funds for housing and economic development
projects which have slowed, and the increase in potential candidate
projects for neighborhood infrastructure improvements including curb,
gutter, sidewalk, and related drainage and stormwater management
projects. The adjustments as reflected in the revised policy are:
• Housing, from 50% to 40%
• Economic Development, from 25% to 20%
• Human Development, from 13% to 14%
• Neighborhood Development, from 11 .5% to 25%
• Homeless Services, from 0.5% to 1%
3. The third area of modification is the deletion of language related to how
multi-year requests for funding are considered. The current policy
language limits annual budget flexibility as it pertains to projects
proposed to span multiple program years, and has not proven to be
advantageous to the annual program evaluation, prioritization and
budgeting process. As annual entitlement allocations from the CDBG
program have tended to decline, and as annual program income is
anticipated to diminish, more flexibility is needed.
Copies of the proposed changes to the HUD Funds Policy were transmitted to
City Council on December 15, 2014 for initial review and consideration.
2
Recommended Action:
Adopt the revised proposed The Council of the City of Roanoke, Virginia, Policy
on HUD Funds described in this report, and as reflected in the attached policy,
including the map of the new neighborhood target area.
/
ristopher P. Morrill
City Manager
Attachments
Distribution: Council Appointed Officers
Chris Chittum, Director, Planning Building and Development
Keith Holland, Community Resources Program Administrator
3
The Council of the City of Roanoke, Virginia
Policy on HUD Funds
(Adopted September 17, 2001)
(Revised August 18,2004. October 7,2010 and January 5,2015)
Preamble: Each year,the City of Roanoke receives approximately$2.0 to$2.2 million in new entitlement
grants under the Community Development Block Grant(CDBG),HOME Investment Partnerships(HOME)
and Emergency Solutions Grant (ESG) programs of the U.S. Department of Housing and Urban
Development(HUD). Including income earned through the operation of these programs and unexpended
prior-year entitlement funds, a total of approximately$2.8 million in HUD funds may be available to the
City for a given fiscal year.This policy sets forth guidelines for the budgeting and distribution of these HUD
funds.
Mission: In recognition of the many needs of the City and its limited resources,the primary mission of the
City's HUD funds shall be to act as a catalyst for change by providing seed funding for eligible projects and
programs and to attract other resources, especially those of the private sector. In carrying out this mission,
the HUD budgeting process shall identify capable organizations to carry out targeted efforts,rather than to
support on-going activities.
It shall be the policy of the Council of the City of Roanoke,Virginia,that:
1. All CDBG, HOME and ESG funds available to the City shall be used only for programs and projects
which support the aims and intent of City Council's "Vision" statement. Further, these funds will be
used to promote strategies in the City's Comprehensive Plan, 5-Year Consolidated Plan and HUD's
national goals.
2. With respect to allocating the City's CDBG, HOME and ESG funds:
a. With respect to the CDBG funds available for any fiscal year:
(1) The City's priorities for the use of its CDBG funds are:
(a) Economic Development, involving the actual creation or retention of jobs that primarily
benefit persons of low or moderate income.
(b) Homeless Services, involving the prevention,reduction or elimination of homelessness.
(c) Housing Development,involving, in general,the rehabilitation of housing to benefit low-or
moderate-income homebuyers, owners or tenants.
(d) Human Development, involving activities which, in general, enhance the development of
persons of low or moderate income.
(e) Neighborhood Development,involving activities(other than those included under the other
priorities)that, in general,enhance the development of the City's predominantly low-and
moderate-income neighborhoods.This priority includes public infrastructure that benefits a
low-moderate census tract.
1
Planning and administration activities are functions that support any or all of the above priorities
and are, therefore, not considered priority categories in themselves.
(2) Primary emphasis for the use of the City's CDBG funds is placed on the development and
improvement of the community's housing stock, with a secondary emphasis on economic
development. After subtracting funds designated for Planning and Administration activities,the
allocation goals by priority area are:
Housing Development 40.0%
Economic Development 20.0%
Human Development 14.0%
Neighborhood Development 25.0%
Homeless Services 1.0%
100.0%
The target allocations include the City's obligations and planned commitments for the fiscal year
associated with each priority category.
(3) In order to manage the risk of disallowed expenditures, funds allocated to "Human
Development"(HUD"Public Services")and"Planning and Administration"activities shall,in
general,not exceed 95%of the maximums allowed under the HUD regulations,except that the
City shall have the discretion to increase funds allocated to such activities to an amount not
exceeding 100% of the maximums when necessary for the operational feasibility of such
activities. (Note: Depending on the nature of the activity,the use of CDBG funds for Homeless
Services may be classified as and count toward the limits of funds that may be used for Human
Development.)
(4) Subject to the risk management limitations described in 2.a.(3), for any fiscal year budgeting
process, funds in any priority category in excess of the amount required for selected activities
may be apportioned to other categories. In addition,the City may adjust the allocation percents
in 2.a.(2) as required to better reflect changing conditions in the community, including
adjustments required to reflect the specific needs of any neighborhood(s) selected for targeted
revitalization efforts or to reflect specific community revitalization or improvement projects
selected by the City. To the degree such apportioning or adjustments create substantial changes
to the City's Consolidated Plan, the City will amend this Plan in accordance with its Citizen
Participation Plan.
b. In accordance with law,all HOME funds available for a given fiscal year shall be used for activities
to provide affordable housing.
c. In accordance with law,all ESG funds available for a given fiscal year shall be used for activities to
address homelessness.
3. Of the amounts available for any given fiscal year,after subtracting funds designated for Planning and
Administration activities,not less than 51% of the combined CDBG funds and HOME funds shall be
designated for targeted neighborhoods(or portions thereof) or other defined areas of the City.
4. In 2010,a HUD Policy Task Force studied three(3)potential target areas for future consideration. The
area known as West End was selected and has served as the focus of HUD funds since 2011 and will
2
continue through 2015-16. As the City has had success in stimulating affordable housing development
and public infrastructure that has encouraged private investment, the remaining study areas from the
2010 task force were considered in 2014. Planning,Building and Development Department staff,along
with members of the Roanoke Neighborhood Revitalization Partnership met in November 2014 to look
at the prior work from 2010. The group took into consideration the rankings of the Task Force and
selected the next highest ranked area from the 2010 study as follows
An area roughly coinciding with the Orange and Melrose Avenue,NW,corridor from 10`h Street to
24th Streets,NW,bordered also by Hanover Ave.NW and Loudon Ave.NW,which includes areas
of the Loudon-Melrose and Melrose-Rugby neighborhoods.
As soon as may be practicable, the City's Department of Planning. Building and Development, in
consultation with other City departments and community organizations and stakeholders, and providing
for appropriate review and comment by the general public,shall undertake further study to identify and
evaluate projects in the Melrose-Orange study area beginning in FY 2015. HUD funding application
guidelines and selection criteria shall maintain a substantial preference for targeted,concentrated uses of
available CDBG and HOME funds.
5. In order to promote high-quality, best-practice programs and projects and increase opportunities for
making measurable improvements in community conditions, the City anticipates making fewer, but
larger, awards. The City's application guidelines will encourage organizations to submit realistic
funding requests commensurate with the extent of the needs to be addressed,the scope of activities to be
conducted and the magnitude of the results to be achieved. The guidelines will limit programs and
projects which will be considered to those requesting a minimum of$25,000 in CDBG and/or HOME
funds. (This provision shall not apply to ESG funds,due to the small amount received by the City.) To
maximize the impact of its limited HUD funds,the City will place greater emphasis upon the selection of
programs and projects which substantially leverage other financial resources, as well as those which
incorporate meaningful collaborations with other community organizations and stakeholders.There will
be increasing emphasis upon quantifiable outcome performance (e.g. increases in employment;
reductions in teen pregnancy rates) and decreasing reliance on process indicators (e.g. number of
enrollees; number of loan applications taken).
6. The budgeting of HUD funds shall avoid duplication of services and maximize the areas benefitting
from the City's limited HUD resources. To this end,when two or more projects propose to provide the
same or similar forms of assistance within the same or substantially overlapping areas, the City shall
provide HUD funds only to the most meritorious of the applicants,cost and other appropriate,objective
selection criteria being considered. Further, the City shall not provide HUD funds to programs or
projects to be newly established in areas served by other existing and similar programs and projects,
except in instances where it can be documented to the City's satisfaction that the needs to be addressed
are acute, substantially exceed the capacity of existing providers, and that such existing providers are
unable or unwilling to expand their capacities and support establishing additional providers within the
area.
7. In addition to the study associated with section 3 above of this policy,as soon as may be practicable,the
City's Department of Planning,Building and Development,in consultation with other City departments
and community organizations and individuals,as appropriate,and providing for appropriate review and
comment by the general public, shall explore and identify indicators, consistent with City Council's
Vision and strategic priorities, for better measuring the individual and collective success of CDBG,
3
HOME and ESG programs and projects. City Council shall be apprised and offer guidance regarding
candidate indicators. Upon final establishment of the success indicators,the Department shall determine
and implement the use of such indicators for individual programs and projects,and for broader,periodic
evaluations of the success of the City's targeted and overall CDBG, HOME and ESG efforts.
8. This policy shall supersede all previous City Council Policies on HUD Funds.
Attachment: Map of Target Areas
4
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Llikk— m� MAP CREATED BY: IS /k DATE: 3 C
r IPEN�SARQSFI� ��q�LVGLk.,. e. .. ._ .:.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40145-010515.
AN ORDINANCE authorizing the City Manager to enter into an Agreement between the
City of Roanoke and Radford University, to provide an embedded criminologist to the Roanoke City
Police Department,upon certain terms and conditions,and dispensing with the second reading of this
Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute on behalf of the City of Roanoke, in a
form approved by the City Attorney, an Agreement with Radford University, whereby Radford
University's employee, Isaac T. Van Patten, Ph.D., will be embedded as a criminologist with the
Roanoke City Police Department for a period of one(1)year,such Agreement to be upon such terms
and conditions, and as are more particularly described in the City Council Agenda Report dated
January 5, 2015.
2. Pursuant to Section 12,Roanoke City Charter,the second reading of this Ordinance
by title is hereby dispensed with.
ATTEST:
bl • rtftertil air
City Clerk.
0-Authorize Agreement between City and Radford University for criminologist for police dept.t.5-15
f `G' CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Authorization to Enter into an Agreement Between the City of
Roanoke and Radford University to Provide an Embedded
Criminologist to the City of Roanoke Police Department
Background:
The Roanoke Police Department has partnered with the Department of Criminal
Justice at Radford University and Isaac T. Van Patten, Ph.D. for the past several
years for the purpose of having an independent non-governmental academic entity
conduct studies of various community policing concerns and law enforcement
issues in the City of Roanoke.
Considerations:
The Roanoke Police Department, as part of its Geo-Temporal Policing initiative,
proposes the City enter into an agreement with Radford University to embed Isaac
T. Van Patten, Ph.D., a criminologist, into its (STAR Center. The City will benefit
tremendously from the extensive experience and analytical ability of Dr. Van
Patten. The addition of his expertise in a variety of criminal justice fields should
assist the Roanoke Police Department in reaching its goals of crime reduction and
crime management.
The amount of compensation paid by the City to the embedded criminologist is
approximately $38,000 annually, reimbursed to Radford University by the City.
This amount will be paid during the calendar year of 201 5 in installments over the
fiscal years of 201 5 and 2016. The temporary wages will be paid from account 01 -
640-31 13-1004.
Recommended Action:
Authorize the City Manager, or his designee, to enter into the proposed agreement,
substantially similar in form to the agreement attached to this letter, and any
renewals of such agreement, with Radford University. Such agreement, and any
amendments or other documents, shall be approved as to form by the City
Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Christopher Perkins, Chief of Police
AN AGREEMENT BETWEEN THE CITY OF ROANOKE
AND THE UNIVERSITY OF RADFORD TO PROVIDE AN EMBEDDED
CRIMINOLOGIST TO THE CITY OF ROANOKE POLICE DEPARTMENT
THIS AGREEMENT, made and entered into this First day of January 2015, by
and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation of the
Commonwealth of Virginia, hereinafter referred to as "City" or "RPD," and Radford
University with its principal offices at East Main Street, Radford, Virginia 24142
hereinafter referred to as "Radford."
WITNESSETH
WHEREAS, it is the intent of the City and Radford to enter into an Agreement
whereby Radford's employee, Isaac T. Van Patten, Ph.D., will be embedded as a
criminologist with the City's Police Department for a period of one year; and
WHEREAS, this Agreement between the City and Radford shall govern the
relationship between the two parties and the terms and conditions of work to be
performed by Isaac T. Van Patten, Ph.D.; and
WHEREAS, it is the intent of this Agreement that the City will utilize the services
and expertise of Isaac T. Van Patten, Ph.D. as an embedded criminologist to enhance
the effectiveness of achieving RPD's goals of crime reduction and crime management
not only through his statistical skills, knowledge and abilities but additionally through his
ability to unite empirical data with the necessary intelligence analysis to further enhance
the value of the embedded criminologist, to empirically evaluate RPD's successes while
identifying any failures and to have in place statistically verifiable data, that when
applied to daily policing initiatives, serve to sustain RPD's policing model. The
embedded criminologist's work will include any assignment directed by the City's Chief
of Police.
NOW THEREFORE, for and in consideration of the undertakings of the parties to
this Agreement, the City and Radford agree as follows:
1. Definitions. As used in this Agreement, the following words and phrases
shall have the following meanings ascribed to them in this section:
The abbreviation "RPD" shall mean the City of Roanoke Police
Department.
The word "Radford" shall mean Radford University with its principal offices
at East Main Street, Radford, Virginia.
The word "embedded criminologist" shall mean an outside scholar with an
extensive knowledge base about crime and criminal behavior, as well as substantial
experience in the area of scientific research design, data collection and collation,
program evaluation, and quantitative and qualitative analysis of data. The embedded
criminologist works for and under the direction of RPD from a work station provided by
RPD.
1
2. Conditions of Employment. The embedded criminologist will perform
his services with care, skill and diligence in accordance with the applicable professional
standards currently recognized by his profession and will be responsible for the
professional quality, technical accuracy, completeness and coordination of all reports,
designs, plans, information, specifications and other items and services furnished under
this Agreement. The embedded criminologist will comply with all applicable RPD
Operational Directives, Rules and Regulations, all other RPD policies and procedures,
federal, state and local laws, ordinances, codes and regulations in performing his
services.
The embedded criminologist will be considered at all times an Independent Contractor.
The embedded criminologist will supervise the performance of his own services and will
have control of the manner and means by which his services are performed, subject to
compliance with this Agreement and any plans, specifications, schedules or other items
approved by RPD. In compliance with vision of Command Staff, the embedded
criminologist will maintain operational direction of the ISTAR analysts for the duration of
this Agreement. The senior analyst will report to the embedded criminologist who in
turn will report to the Uniform Operations Deputy Chief.
The embedded criminologist will not subcontract or assign this Agreement, or otherwise
dispose of its right, title, or interest therein or any part thereof to any person or other
entity, without obtaining the prior written consent of the RPD. No provision of this
Agreement shall in any way inure to the benefit of any third person including the public
at large so as to constitute any such person a third party beneficiary of the Agreement
or work product thereof or of any one or more of the terms hereof, or otherwise give
rise to any cause of action in any person not a party to this Agreement.
The embedded criminologist is and will be acting as an independent contractor in the
performance of this work, and he shall be solely responsible where found liable to the
extent covered by insurance for payment of any and all claims for loss, personal injury,
death, property damage, or otherwise, arising out of any act or omission in connection
with the performance of his work.
3. Use of Equipment and Facility. The City and its equipment are available
for use by the embedded criminologist. The use of the City's equipment shall follow all
relevant policies and procedures of the RPD.
4. Documentation. All plans, specifications, calculations, reports and other
documents prepared by embedded criminologist exclusively for this Agreement shall
become the property of the RPD. All such documents shall be delivered to the RPD
upon completion of the embedded criminologist's services under this Agreement, or
upon any termination of this Agreement.
2
The embedded criminologist will treat all documentation and data received from RPD in
any format or configuration as proprietary and will maintain it in confidence. The
documentation and data shall not be used for any purpose other than the embedded
criminologist's services to the City. No documentation and/or data shall be provided to
any firm, organization or individual without the prior written consent of the City's Chief of
Police. The embedded criminologist will ensure that any other City employee
accessing the embedded criminologist's documentation and/or data are advised of the
confidentiality of the documentation and/or data so obtained. Only enough copies of
any of the documentation or data to complete a project shall be made and distributed
without prior written consent of the City. Notwithstanding the preceding, the following
shall not apply to any data and/or documentation which is in the public domain at the
time it was disclosed by the RPD to the embedded criminologist or at any time
thereafter; or which was already known to the embedded criminologist at the time of
disclosure to the embedded criminologist by RPD; or which is independently developed
by the embedded criminologist; or which becomes known to the embedded
criminologist from a source other than the RPD without breach of this Agreement by the
embedded criminologist; or pursuant to any order of a court, after five (5) working days'
notice to the RPD.
5. Responsibility of the Parties. To the extent permitted by applicable law,
each party to this Agreement will be responsible for the actions, inactions or violations
of its employees in connection with scope of services described herein, but nothing
contained herein shall be construed as a waiver of the sovereign immunity of either
party. To that end any complaints made against the embedded criminologist or City
employees shall be forwarded, as soon as practical, to the City's Chief of Police.
Complaints against the embedded criminologist will be forwarded to Radford.
6. Operational Policies. The embedded criminologist will comply with all
RPD policies and procedures. The City holds the embedded criminologist, their own
officers, agents and employees responsible and accountable for compliance with
operational policies of the RPD. The City and Radford agree to maintain control over its
respective personnel.
7. No Effect on Existing Powers. This Agreement shall not supersede,
restrict, limit or otherwise impair or affect any agreement already existing pursuant to
Code of Virginia, 1950 as amended and other sections of the State Code or any
authority or power exiting under the respective charters of the City of Roanoke. For the
duration of this Agreement, the embedded criminologist shall maintain under his
insurance through the Commonwealth of Virginia Risk Management Plan, Section § 2.2-
1837 of the Code of Virginia insurance coverage for protection from claims under
workers compensation, automobile liability, general liability, and professional liability.
Upon request, the Consultant shall provide a Certificate of Insurance evidencing said
insurance.
3
8. Rights of RPD and Radford Personnel. While acting under or pursuant
to this Agreement any officer, agent or employee of the City shall have all the
immunities from liabilities and exemptions from laws, ordinances and regulations and
shall have all the salary, pension, relief, disability, Workers' Compensation and other
benefits enjoyed by him while performing his respective duties of the RPD. While acting
under or pursuant to this Agreement the embedded criminologist shall have all the
immunities from liabilities and exemptions from laws, ordinances and regulations and
shall have all the salary, pension, relief, disability, Workers' Compensation and other
benefits enjoyed by him while performing his duties.
9. Immunities. This Agreement shall not be construed to impair or affect
any sovereign or governmental immunity or official immunity that may otherwise be
available to the City or any officer, agent or employee of the RPD or to the embedded
criminologist. All of the immunities from liability enjoyed by the RPD and the embedded
criminologist shall be enjoyed by it.
10. Financial Cost. The City agrees to reimburse Radford an annual
payment of $38,000 for the services of the embedded criminologist. Any salaries or
other compensation paid to the embedded criminologist will be paid by Radford.
11. Termination. The City may, at any time in its sole discretion, have the
right to terminate this Agreement, with or without cause, by giving written notice to
Radford by certified mail, return receipt requested. Any termination shall be effective
ten (10) days after receipt of notice of termination. In the event of such termination, the
embedded criminologist shall be entitled to recover for all services performed prior to
the date stated in the notice upon which such termination becomes effective. No
amount shall be allowed, however, for anticipated profit on unperformed services.
By written notice of default to the embedded criminologist, RPD may terminate this
Agreement in whole or in part in if the embedded criminologist fails to perform his
obligations under the Agreement, or fails to make progress so as to significantly
endanger timely completion or performance of the terms of the Agreement and the
embedded criminologist does not cure such failure within ten (10) days after receipt of
written notice from the RPD. in the event the RPD terminates the Agreement in whole
or in part for default, the RPD shall be entitled to take over and arrange for completion
of performance of the embedded criminologist's services.
Upon receipt of the notice of termination, the embedded criminologist shall immediately
discontinue all services unless the notice directs otherwise; and deliver immediately to
the RPD all reports, plans, specifications, data, estimates, summaries or other material
and information, documentation and/or data whether completed or in process,
accumulated by the embedded criminologist in performance of services.
4
The RPD may at any time at its sole option, by notice in writing to the embedded
criminologist, suspend the performance of all or any portion of the embedded
criminologist's services. The RPD will pay all reasonable and documented costs and
expenses incurred by the embedded criminologist during any period of suspension, and
subsequent start-up, as a result of or relating to such suspension. Reasonable efforts
will be made by the,embedded criminologist to minimize all such costs and expenses.
Upon receipt of written notice to resume work the embedded criminologist shall resume
work on the suspended work.
12. Default of Performance. Neither Party to this Agreement shall be
considered in default in the performance of its obligations herein to the extent that the
performance of such obligations are delayed, hindered or prevented by any cause
beyond the control of the Parties hereto which they could not have reasonably foreseen
and guarded against. The lack of finances shall in no case be deemed to be beyond
the control of either Party. Should the embedded criminologist be so delayed in the
performance of his services or by any events not occasioned by fault on the part of the
embedded criminologist, including failure of the RPD to provide its undertakings in
accordance with this Agreement, then the embedded criminologist shall, within fifteen
(15) days from the beginning of such delay, notify the RPD in writing of the cause of the
delay. The embedded criminologist will ascertain the facts and the effect of the delay
on the time frames contained herein, and equitable adjustments shall be made by
mutual agreement in the time frames.
13. Completeness of Agreement. This Agreement represents the entire and
integrated Agreement between the RPD and Radford and supersedes all prior
negotiations, oral or written communications, representations or agreements. This
Agreement will stay in force until such time as the Agreement is presented by one or the
other signing parties for modification. At any time, as needed, this Agreement may be
reviewed but may be modified or revised only by written instrument signed by
authorized representatives of the RPD and the RCPD.
Waiver of the breach of any terms of this Agreement shall not constitute a waiver of any
subsequent breach of that term or a breach of any other provision of this Agreement.
Failure of a party to insist upon or to enforce strict performance by the other party of
any term of this Agreement shall not be construed as a waiver thereof, or as a
relinquishment of the party's right to insist or rely upon such terms or rights on any
future occasion. This Agreement may be modified or amended only by written
instrument signed by both RPD and Radford.
The parties agree that they will perform their obligations hereunder in accordance with
all applicable federal, state and local laws, rules and regulations now and hereafter in
effect. If any term or provision of this Agreement shall be found to be illegal or
unenforceable then, notwithstanding, this Agreement shall remain in full force and effect
and such term or provision shall be deemed stricken.
14. Gender. Any word importing the masculine gender used in this
Agreement may extend to and be applied to females as well as to males.
15. Effective Date. This Agreement shall be effective on and after
January 1, 2015.
5
IN WITNESS WHEREOF the City and Radford has caused this Agreement to be signed
CITY OF ROANOKE, VIRGINIA
By
Christopher Morrill, City Manager
RADFORD UNIVERSITY, VIRGINIA
By ,J/
Mr./' omas Cruise, Director of Sponsored Programs and Grant Management
6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40146-010515.
A RESOLUTION authorizing the City Manager to execute a Revised Appendix A
document in connection with a Virginia Department of Transportation (VDOT) Safe Routes to
School (SRTS) Grant in order to transfer Grant funds from one project to the other project; and
authorizing the City Manager to take such further actions and execute such further documents as
may be necessary to accomplish this transfer and to implement, administer, and use such VDOT
Grant funds, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to execute a VDOT Revised Appendix A,
UPC: 102856, 105745, for the Garden City SRTS Project, in a form substantially similar to the
document attached to the City Council Agenda Report dated January 5, 2015, with such
document to be approved as to form by the City Attorney. The purpose of such document is to
transfer unused funds from a completed SRTS project to the Garden City SRTS Project.
2. The City Manager is hereby authorized to take such further actions and execute
such further documents as may be necessary to transfer, implement, administer, and use such
Grant funds as set forth in the above mentioned Agenda Report, with any such documents to be
approved by the City Attorney.
ATTEST:
q
City Clerk v
R-accepting VDOT's safe routes to school grant-tx fiords-LMC.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40147-010515.
AN ORDINANCE to appropriate funding from Virginia Department of
Transportation (VDOT) Transportation Safe Routes to Schools (SRTS) to the SRTS -
Garden City Elementary project, amending and reordaining certain sections of the 2014-
2015 Capital Projects Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Capital Projects Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Capital Projects Fund
Appropriations
Appropriated from State Grant Funds 08-530-9627-9007 $ 30,365
Revenues
VDOT- Garden City Greenway 08-530-9627-9628 30,365
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
n.4..4An1• 1111 _,,I1,1 Kt /11-&?-t/
City Clerk.
0�r
-eta_ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Authorization to Amend Virginia Department of Transportation
(VDOT) Document to Combine Project Funding and Transfer
Balance of Safe Routes to School Program Funds
Background:
VDOT administers the Safe Routes to School (SRTS) program that awards grants
(100% reimbursable for eligible costs) to encourage elementary and middle
school students to walk or bicycle to school. VDOT awarded SRTS program
funds, and agreements between VDOT and the City of Roanoke were entered
into, for two (2) projects within the City as follows:
1 . SRTS - Monterey Elementary School to Breckinridge Middle School
VDOT Project Number: SRTS 128-308,P101 ,M501 ; UPC 93194 - provided
$474,188. On July 20, 2009, Council authorized acceptance and
appropriation of funds by Resolution No. 38533-072009 and Ordinance
No. 38534-072009.
On May 21 , 2012, by Resolution No. 39388-052112 and Ordinance No.
39389-052112, Council authorized the transfer of $92,558 in SRTS funds
from the SRTS - Addison Middle School Project to the SRTS - Monterey
Elementary School Project. The revised total amount of SRTS funds
allocated for the Monterey Elementary School project was $566,746.
The SRTS Monterey Elementary School project is complete. VDOT
reimbursed eligible project expenses of $533,581 and incurred $2,800 in
administrative costs, leaving $30,365 in SRTS funds not utilized.
2. SRTS - Garden City
VDOT Project Number SRTS-128-323,P101 ,R201 ,C501 ; UPC 102856 -
provided $417,435. On May 21 , 2012 Council authorized acceptance and
appropriation of funds by Resolution No. 39386-052112 and by
Ordinance No. 39387-052112. Funding is being utilized for the design
of the project.
To provide additional funding for the construction costs of the SRTS Garden
City project, Council authorized on July 7, 2014, acceptance and appropriation
of funds by Resolution No. 39987-070714 and Ordinance No. 39988-070714,
providing $500,000 in VDOT Revenue Sharing Funds and $500,000 local match
funds. This funding was allocated to VDOT Project 0000-128-R58, UPC 105745
- City-wide Streetscaping.
The SRTS Garden City project is in right of way acquisition phase and the
project will be bid upon acquisition of land rights. The estimate, including
contingency, for the construction of this project is $1 ,000,000.
Considerations:
VDOT has agreed to transfer the balance of SRTS funds ($30,365) from the
Monterey Elementary School project to the Garden City project and has also
combined the two projects associated with the SRTS - Garden City project. A
revised Appendix A to the VDOT Standard Administration Agreement for the
Garden City Project has been provided by VDOT to reflect the transfer of funds
and combination of projects / funding (see attached).
Recommended Action:
Authorize the City Manager to execute a Revised Appendix A document for the
SRTS Garden City project, substantially similar to the document attached to this
City Manager's Report dated January 5, 2015. Such document to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate and
appropriate funding for Safe Routes to School - Garden City Elementary,
Account 08-530-9532.
istopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
2
Locally Administered Appendix Al Date Revised: 12/9/2014
Project Number: SRTS-128423 UPC: 102856,105745 Locality: City of Roanoke
Project Location ZIP+4: Locality DUN$# 008704316 Locality Address(mcl ZIP+4):
24014-5821 215 Church Avenue,S.W.
Roanoke,VA 24011
SmPe: New sidewalk,sidewalk improvement/repair,off-street bicycle and pedestrian facilities,and intersection improvements along Garden City Boulevard
between Yellow Mountain Road and Ivywood Street
From: Near Garden City ES
To
Locality Project Manager Contact info: Priscilla Cygielnik-540-853-2035 Priscilla.Cygielnik(o)roanokeva.cloy
Department Project Coordinator Contact Info: Cheryl Becker 540-387-5399 chervl.beckerColvdot.virginia.cloy
_— ,a r . .`tR $ ';%.":44. ,. 4, ::xr,;.a%:■Pro ect Estimates ., .c.;">. '., t ''''-'-.--t.:fr r.,74:7:"•
INIMIPPIEMI Construction Total Estimated Cost
Estimated Local' Proect Ex•=rises $266,000 $0 $1,171,800 51,437.800
Estimated VDOT Proect Ex.enses $9,000 $0 $1000 $10,000
Estimated Total Proect Costs $275000 $0 $1,172,800 $1,447,800
. ..' , 3 in d°,.ya ...Pro act Cost and Relmbursmeri1`-':,;:.., .c.' 4', . .. . , , ". ..4--T- .3..*`.
* Maximum Reimbursement
Estimated a bursemem t•
Locality
Phase Estimated Proect Costs Local Share Amount (Estimated Cost-Local Max.Reimbursement-Eat.
Project type Local%Participation for Share)
(Choose from atop down box) Funds T •e VOOT Ex•enses
IrETEMM $275,000 SRTS 0% $0 $275,000
--=— $0 $0
Total PE 5275.000 $0 $275,000 $266.000
RI.ht of Wa 8 Utilities $0 SRTS 0% $0 $0
$0 $0
Total RW SO $0 $0 $0
Construction $172800 SRTS 0% $0 $172,800
$1,000,000 Revenue Sharin• 50% $500,000 $500,000
Total CN $1,172,800 $500,000 $572800 $671,800
Total Estimated Cost $1447 800 — $500,000 $947,800 $937,800
Total Maximum Reimbursement by VDOT to Locality(Less Local Share) $947,800
Estimated Total Reimbursement by VDOT to Locality(Less Local Share and VDOT Expenses) $937,800
,.,. Project Fin00cing , •x. s .r aaEx:,.
,v wpr 't•€'r'.fH�f:, '=4 , a-`3'�J•: ,. '"ai
Aggregate Allocations
Revenue Sharing Revenue Sharing (A+B+C+D+E+F)
SRTS State Match Local Match
$447,800 I $500,000 $500,000 $1.447,800
IA.Qz' ..- ',,.,+. - '"f`" :'a,->2 , Program and project Specific Funding Requirements '>. -
•This project shall be administered in accordance with VDOTS maim Administered Pm acts Manual
• The project will be constructed and maintained in accordance with VDOTs'. Road Design Manual
• The Locality will continue to operate and maintain the facility as constructed.Should the design features of the project be altered by the Locality subsequent to project completion without approval of
the Department,the locality inherently agrees,by execution of this agreement to make restitution,either physically or monetarily,as required by the Department.
• UPC 102856 is a limited funds project utilizing SRTS funds The Locality shall be responsible for any additional funding in excess of $947,800 (if applicable)
• UPC 105745 is a limited funds project utilizing Revenue Sharing funds. The Locality shall be responsible for any additional funding in $500,000 (if applicable)
excess of
• VDOT charges may increase due to increased VDOT oversight.
• VDOT may prepare environmental review documents for the project,if agreed upon by both VDOT and the locality
• SERP is not required for SRTS projects.
• In accordance with federal policy for Safe Routes to School infrastructure projects,public funds must be spent on projects within the public right of way.
• The project must be completed and the full SRTS allocation expended by three years from date of agreement or the project may be subject to de-allocation.
•All Preliminary Engineering for both projects will be conducted under UPC 102856. Preliminary engineering must be underway within three(3)months from the date of agreement,and the first
invoice sent within six(6)months and no less than every 90 days thereafter.
• For UPC 105745,In accordance with§33.2-357 of the Code of Virginia,this project must be initiated and at least a portion of the funds expended within one year of allocation.
• Revenue Sharing funds above consist of the following fiscal year(s)'.
• FY15-$1000,000($500,000 Locality and$500.000 VDOT)
• Funds are not available until July 1 of the fiscal year in which they are allocated.
• Total project allocations: $1,447,600
Appropriation&Funds Required for this
City of Roanoke,Virginia Contract Certified
Authorized Locality Oifival and date City Director of Finance Authorized VDOT Official
Date: Recommendation and Dale
Account H: 08-530-9571-$500,000
Phil Schirmer,City Engineer Jay Guy,Program Manager
Typed or printed name of person signing Approved as to Form: Typed or printed name of person signing
Assistant City Attorney Version 8/19/11
CITY OF ROANOKE
"""� OFFICE OF THE CITY CLERK
-r , • 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
d,�_. ,. lam-' Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @iroanokeva.gov JONATHAN E.CRAFT,CMC
Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
REVISED AND CORRECTED Assistant Deputy City Clerk
January 12, 2015
The Honorable Brenda S. Hamilton
Clerk of Circuit Court
Roanoke, Virginia
Dear Ms. Hamilton:
I am enclosing a certified true copy of Resolution No. 40148-010515 reallocating the
purposes and the amounts of the General Obligation Public Improvement Bonds
authorized for issuance under Resolution No. 39978-060614.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 5, 2015.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP, One Chase
Manhattan Plaza, 42nd Floor, New York, New York 10005-1401
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia Merchant, Director, Management and Budget
1p CIRCUIT COURT
�v Received 8 Fi)e
Ci�d(S -y kcKrz
57N THI? COUNCII, POR'f11Ii CIT Y OP ROANOIUi, VIRCiINI/!;P5' lDeputy The 5th day of January, 2015. CITY OFR
No. 40148- 010515.
A RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA, REALLOCATING THE PURPOSES AND THE AMOUNTS OF
THE GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS
AUTHORIZED FOR ISSUANCE UNDER RESOLUTION NO. 39978. 060614.
BE IT RESOLVED BY TIME COUNCIL OF THE CITY OF ROANOKE:
SECTION I. Reallocation of Amounts Set Forth in Resolution No. 39978-
061614. (a) The Council (the "Council ") of the City of Roanoke, Virginia (the "City"), hereby
reallocates to the payment of the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of "Public Libraries" the amount of
$680,000 set forth in Resolution No. 39978 - 060614 adopted by the Council on June 16, 2014,
for "Fire Facility Improvement Project ".
(b) After the reallocation effected pursuant to Section I (a) hereof, Section 7 of
Resolution No. 39978 - 061614 is hereby amended in its entirety to read as follows:
"SECTION 7. The net proceeds of the sale of the Bonds
authorized for issuance in the principal amount of not to exceed
$23,000,000 in Section Ila) hereof (after taking into account costs of
issuance, underwriting compensation and original issue discount) shall be
applied to die payment of the cost of the following public improvement
projects of and for the City in substantially the following respective
amounts:
Purpose
Amount
Public Schools
$5,000,000
Public Libraries
3,773,000
Parks and Recreation
1,000,000
Bridge Renovation Projects
3,800,000
Stormwater Management Projects
1,120,000
Civic Center Improvements
1,000,000
Curbs, Gutter and Sidewalk Improvements
1,000,000
Rail Passenger Infrastructure Improvements
3,000,000
Broadband Improvement Project
2,000,000
Fire Facility Improvement Project
70,000
911 Center
250.000
Total
$22,013,000
2410623.1035368 RSIND
-2-
If any project set forth above shall require less than the entire respective amount so set forth, the
difference may be applied to any of the other projects so set forth."
SECTION 2. Filing of Resolution With Circuit Court, The City Clerk is hereby
directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof,
with the Circuit Court of the City of Roanoke, Virginia.
SECTION 3. Effectiveness of Resolution. This resolution shall take effect upon
its adoption.
ATTEST 0
City Clerk
241062D. 1035368 RSMn
�rb
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40148- 010515.
A RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA, REALLOCATING THE PURPOSES AND THE AMOUNTS OF
THE GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS
AUTHORIZED FOR ISSUANCE UNDER RESOLUTION NO. 39978 - 060614.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE:
SECTION 1. Reallocation of Amounts Set Forth in Resolution No. 39978-
061614. (a) The Council (the "Council ") of the City of Roanoke, Virginia (the "City "), hereby
reallocates to the payment of the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of "Public Libraries" the amount of
$680,000 set forth in Resolution No. 39978 - 060614 adopted by the Council on June 16, 2014,
for "Fire Facility Improvement Project ".
(b) After the reallocation effected pursuant to Section 1(a) hereof, Section 7 of
Resolution No. 39978 - 061614 is hereby amended in its entirety to read as follows:
"SECTION 7. The net proceeds of the sale of the Bonds
authorized for issuance in the principal amount of not to exceed
$23,000,000 in Section 1(a) hereof (after taking into account costs of
issuance, underwriting compensation and original issue discount) shall be
applied to the payment of the cost of the following public improvement
projects of and for the City in substantially the following respective
amounts:
Purpose
Public Schools
Public Libraries
Parks and Recreation
Bridge Renovation Projects
Stormwater Management Projects
Civic Center Improvements
Curbs, Gutter and Sidewalk Improvements
Rail Passenger Infrastructure Improvements
Broadband Improvement Project
Fire Facility Improvement Project
911 Center
Total
Amount
$5,000,000
3,773,000
1,000,000
3,800,000
1,120,000
1,000,000
1,000,000
3,000,000
2,000,000
70,000
250,000
$22,013,000
2410623.1 035368 Rs1ND
- 2 -
If any project set forth above shall require less than the entire respective amount so set forth, the
difference may be applied to any of the other projects so set forth."
SECTION 2. Filing of Resolution With Circuit Court. The City Clerk is hereby
directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof,
with the Circuit Court of the City of Roanoke, Virginia.
SECTION 3. Effectiveness of Resolution. This resolution shall take effect upon
its adoption.
ATTEST:
tr
City Clerk. ) U
ATsai:
0 �i�,v
•Olaf CV
2410623.1 035368 RSIND
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40149-010515.
AN ORDINANCE to transfer funding from the Fire Facility Renovation Master
Plan, Capital Improvement Reserve, Williamson Road Library Renovations and Main
Library — First Floor Improvements projects to the Raleigh Court Library Branch
Renovations project, amending and reordaining certain sections of the 2014-2015
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Capital Protects Fund
Appropriations
Raleigh Court Library Branch Reno 08-530-9536-9371 $ 680,000
Fire Facility Renovation Master Plan 08-530-9536-9374 ( 680,000)
Appropriated from General Revenue 08-530-9575-9003 ( 46,189)
Appropriated from 2015 Bond Funds 08-530-9621-9003 52,200
Appropriated from 2015 Bond Funds 08-530-9621-9373 730,000
Appropriated from 2015 Bond Funds 08-530-9629-9373 ( 680,000)
Appropriated from 2015 Bond Funds 08-530-9649-9373 ( 50,000)
Appropriated from General Revenue 08-530-9975-9003 ( 6,011)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
At#44-4/ nivI($4:444%;
City Clerk.
"'"a CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 201 5
Subject: Reallocation of Funds to the Library Master Plan - Raleigh Court
Library
Background:
The Capital Improvement Program includes $13.1 million for the Library Master
Plan which entails the first floor remodeling at the Main Library,
expansion/renovation of the Raleigh Court, Williamson Road, and Melrose
branches, a storefront branch at Countryside, an e-branch in south Roanoke, as
well as the engineering for Phase II of the Main Library renovation.
On November 6, 2014, bids were received and opened for the proposed
renovation and expansion of the Raleigh Court library. The planning
construction estimate for the project was $2,254,435. The lowest bid of
$3,785,000 surpassed the estimate by $1 ,530,565.
The City's contract with the architectural design consultant establishes a
"design-to-budget" for the construction cost. That document requires the firm
to re-design the project to bring it within budget, and to do so at no additional
cost to the City.
The process to re-design the project to within budget would likely result in
changes to the functional needs programmed for the new library, and reduce
the size and features offered by the new facility. The City Engineer coordinated
an effort with the design consultant and contractor that submitted the lowest
bid to value-engineer the project. The value engineering process has resulted
in reducing the project cost by $748,365, leaving a funding gap of $782,200.
The project cost reductions included simplification of the structural system,
changes to roof details, the HVAC system, lighting fixtures, and type of pavers
to be used for the permeable pavement system in the parking lot.
It is recommended that the funding gap of $782,200 be provided by
reallocation and transfer of existing Building Category Capital Improvement
Program funds to the Library Master Plan as follows: Reallocate $680,000 from
the Fire EMS Master Plan, transfer $50,000 from the Williamson Road Library
project due to lower than anticipated design costs, transfer $6,011 in unused
funds from the Main Library renovation account and transfer $46,189 from
Capital Project Contingency; all to the Raleigh Court Library account.
Recommended Action:
Adopt the accompanying resolution to reallocate $680,000 from the FY 201 5
scheduled Bond Issuance from the Fire Facility Master Plan to the Library Master
Plan.
Adopt the accompanying budget ordinance to transfer funding from the
advance appropriation of the Fire Facility Master Plan to the advance
appropriation of the Raleigh Court Library project in the amount of $680,000,
transfer funding from the advance appropriation of the Williamson Road branch
renovation project to the advance appropriation of the Raleigh Court Library
project in the amount of $50,000, and transfer unused funding in the amount
of $6,011 from the Main Library project account and $46,189 from Capital
Project Contingency to the Raleigh Court Library project account.
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
2
1',1f;11';11,',11'
Rife + Wood g$ .ARCHITECTS
in Road
Roanoke,
Roanokeke,, V VA 24015
January 5, 2015
The Honorable David A. Bowers,Mayor, and
Members of Roanoke City Council
215 Church Avenue, SW
Room 452
Roanoke, VA 24011-1594
Re: Raleigh Court Library Expansion
Dear Mayor Bowers and Members of Council,
I am Richard Rife. My wife Luanne and I reside at 2301 Laburnum Avenue, 2-1/2 blocks from the
Library.
I am here this afternoon to try to save the City of Roanoke at least$782,000.00 on the cost of the
Raleigh Court Library.
I have read Mr.Morrill's report to Council and I respectfully disagree with several items in it:
1. Let me start by telling you what the term"Value Engineering" means in plain English. It means
"Value Removal." "Cheapening" is another word for it. There is very little engineering in a Value
Engineering process;value is removed and the quality of the project is cheapened.
2. The City is not following its contract with its architect. The contract requires that the project be
designed within a mutually agreed-upon budget. Even after the Value Removal process,the project is
still 35%over its budget. The City can, and in my opinion should, follow its own contract and require
its architect to design the project within the budget. If Mr. Bolek cannot do this,then another architect
(not me) should be retained.
3. Mr. Morrill's report states that a redesign of the project"within budget would likely . . . reduce the
size and features offered by the new facility." In my professional opinion,this statement is not
necessarily correct. Even after the Value Removal process,this project is still going to cost about
$280.00/sf. This is a very high price for a branch library; a Blacksburg architect who designs 2-3
libraries a year in Virginia tells me his projects cost$150 - $200/sf, including site improvements. The
original project budget of$205/sf is perfectly adequate to construct a very spacious and well-
appointed library.
4. In my professional opinion, it would be less expensive to tear down the existing building and build
a completely new library. The existing building is proving to be very awkward and expensive to
renovate and expand; rather than offering the anticipated cost efficiencies of renovation, in this case
tel: (540)344-6015
fax:(540)344-5982
renovation is actually imposing cost-inefficiencies. Examples of cost-inefficient renovation projects
can be found in most renovation projects where Historic Renovation Tax Credits are required to offset
the higher costs imposed by renovation.
The established project budget is adequate to fund a new building. The City has built some very fine
projects for far less than $205/sf:
• Phase One of Patrick Henry High School: $116/sf, including site improvements.
• Phase Two of Patrick Henry High School: $144/sf, including site improvements.
• William Fleming High School: $141/sf, including site improvements.
Construction costs have risen only a few percent since PH and Fleming were built. Spending$280/sf
for a cheapened-up branch library renovation/expansion would be an unwise expenditure of public
funds.
5. Mr. Morrill mentions"functional needs"would not be provided if the library is redesigned. One
has to question the"need"for indoor and outdoor fireplaces each with a$12,000 insert and gas log
that were included in the original design. One could also question the need for lighting an outdoor
courtyard for a library that closes before sunset in warm weather. While I suspect that spendthrift
items like these have been Value Removed,they are indicative of the design's overall lack of concern
for the budget.
6. Mr. Morrill's report recommends reallocating$680,000 from the Fire EMS Master Plan to
substantially fund the library's cost overrun,but does not explain the effects of this reduction on Fire
and EMS programs. I and other citizens would like to know how this budget reduction will affect
public safety.
I understand that Council and the administration are eager to put this fiasco behind them and move
forward with construction of something,anything,but I strongly recommend against spending$3
million on a fixed-up, cheapened-up branch library that will be constructed too close to Grandin Road
and will have a negative effect on the architectural integrity of the Grandin Road corridor. Council
should step back and start fresh with a new design for a new building that will provide a better value
for the citizens. Yes, it will delay the reopening of the library,but$782,000 is a very steep penalty to
pay to move forward toward a badly compromised end result. Design and construction on the
Williamson Road branch can and should proceed as originally scheduled and budgeted. Hiccups on
one library project should not affect another library project,just as the reallocation of funds from
Fire/EMS apparently does not affect public safety.
Let me close by thanking each of you for your service to this city we all love and call home.
Sincerely yours,
Richard A. Rife, AIA
2301 Laburnum Avenue
Roanoke,VA 24015
Pc: Mr. Christopher P. Morrill
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40150-010515.
AN ORDINANCE to appropriate funding from the Department of Technology
Retained Earnings to the PC Replacement, Expansion of Network Capacity, and E911
Upgrades Hardware/Software projects, amending and reordaining certain sections of
the 2014-2015 Department of Technology Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Department of Technology Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 13-430-9845-9003 $ 106,000
Appropriated from General Revenue 13-430-9854-9003 173,000
Appropriated from General Revenue 13-430-9870-9003 100,000
Fund Balance
Retained Earnings - Available 13-3348
(379,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
i ( ,y �,,D
__ Cary Clerk.i,19 1 0 " ' 11
CITY COUNCIL AGENDA REPORT
* rt
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Appropriation of the Department of Technology Retained Earnings
for Technology Projects
Background:
The Information Technology Committee (ITC), the Department of Technology's
steering committee, is comprised of members representing twelve (12) City
departments. The ITC heard a request from the Department of Technology
regarding the need for funding for information technology initiatives.
Considerations:
Funding totaling $100,000 is needed to build capacity in order to purchase a
replacement to the Computer Aided Dispatch (CAD) system used by E-91 1 .
Network infrastructure upgrades totaling $173,000 are necessary to maintain a
high level of service and operational efficiency.
Funding totaling $106,000 has been planned for the rotating replacement of
personal computers.
Funding in the amount of $379,000 for these critical upgrades is available in the
Technology Fund Retained Earnings account (13-3348).
Recommended Action:
Adopt the accompanying budget ordinance to appropriate funding as follows from
Department of Technology Fund available Retained Earnings:
$100,000 13-430-9870 - CAD Replacement
$173,000 13-430-9854 - Enterprise Infrastructure
$106,000 13-430-9845 - PC Replacement
I ,
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
i`•1,
�'
oCITY OF ROANOKE
DEPARTMENT OF FINANCE
§ a 215 Church Avenue,SW,Suite 461
Roanoke,Virginia 24011-1220
Telephone: (540)853-2821
Fax: (540)853-6142
BARBARA A.DAMERON ANDREA F.TRENT
Director of Finance Assistant Director of Finance
January 5, 2015
Dear Mayor Bowers and Members of City Council:
Subject: November FYI 5 Financial Report - City of Roanoke
The following financial report provides commentary on the City's financial results for the
five months ended November 30, 2014.
General Fund
FY15 year-to-date revenues increased 3.7% or $2.9 million compared to the same
period in FY14. The increase was primarily due to higher Personal Property, Sales,
Meals and Transient Occupancy tax revenues. Also contributing were increased
reimbursements from the Commonwealth for Street Maintenance, and the timing of
Comprehensive Services Act (CSA) and Jail Per Diem payments. In comparison, the
budgeted increase was 0.2% when comparing the FY15 adopted budget against the
FY14 adjusted final results.
Year-to-date expenditures in FY15 stayed relatively flat compared to the same period in
the prior year.
Stormwater Utility Fund
FY15 is the first year of operations for the Stormwater Utility Fund. Stormwater fee
revenue for the month ended November 30, 2014 was $979,000, or 57.6% of FY15
anticipated revenues, which was slightly ahead of target. Operating expense was
$692,000, or 25.1% of the expenditure budget resulting in an operating income of
$287,000. Net position after transfers and contributions was approximately $201 ,000.
Civic Center Fund
FY15 year-to-date net change in position was a loss of $1 .0 million compared to the
budgeted loss of $1 .2 million. The year-to-date operating revenue through November
was lower than the budgeted revenues primarily due to lower than expected ticket
revenue. The operating loss was approximately $110,000 less than the fiscal year to
date budgeted operating loss.
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
3
CITY OF ROANOKE,VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2014
(UNAUDITED)
FY 2015
Budget YTD FY 2015 FY 2014
Operating Revenues
Rentals $ 2,035,785 $ 1,311.794 $ 1,019,982
Event Expenses 577,765 578.703 676,092
Advertising 90,150 137,711 57,706
Admissions Tax 206.345 177,179 155,163
Facility Surcharge/Ticket Rebate 189,138 158,278 147,401
Commissions 59,117 61,065 32,507
Ancillary 44,039 37,170 41,212
Miscellaneous 42,375 32,286 44,539
Total Operating Revenues 3,244,714 2,494,186 2,174,602
Operating Expenses
Personal Services 509,094 480,643 471,900
Operating Expenses 3,154,421 2,322,506 2,067,026
Management Fees 160,415 160,415 154,958
Depreciation 375,515 375,515 375,515
Total Operating Expenses 4,199,445 3,339,079 3,069,399
Operating Loss (954,731) (844,893) (894,797)
Nonoperatinq Revenues/(Expenses)
Investment Income - 40,684 38,954
Interest Expense (222,022) (224,286) (344,094)
Net Nonoperating Expenses (222,022) (183,602) (305,140)
Net Loss (1,176,753) (1,028,495) (1,199,937)
Change in Net Position $ (1,176,753) $ (1,028,495) $ (1,199,937)
3
CITY OF ROANOKE,VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30,2014
(UNAUDITED)
FY 2015
Budget YTD FY 2015 FY 2014
Operating Revenues
Market Garage $ 181,250 $ 158,150 $ 203,088
Elmwood Park Garage 225,833 209,373 196,301
Center in the Square Garage 139,583 147,880 145,759
Church Avenue Garage 226,250 251,277 216,381
Tower Garage 157.500 168,700 157,885
Gainsboro Garage 53,750 32,542 53,616
Campbell Garage 49,583 54,764 51,806
Williamson Lot 37,500 33,846 35,619
Higher Ed Center Lot 23,333 21,168 26,605
Market Lot 11,667 17,099 13,064
Elmwood Lot 29,167 31,431 34,205
Warehouse Row Lot 15,417 13,190 13,410
West Church/YMCA Lots 10,833 8,757 10,946
Off Street Parking Violations(All Locations) 20,833 31,338 24,185
On Street Parking Violations 158,333 143,615 176,240
Total Operating Revenues 1,340,832 1,323,130 1,359,110
Operating Expenses
Operating Expenses 804,182 728,371 701,087
Depreciation 399,780 399,780 399,780
Total Operating Expenses 1,203,962 1,128,151 1,100,867
Operating Income 136,870 194,979 258,243
Nonoperatinq Revenues/(Expenses)
Investment Income - 31,491 30,743
Interest Expense (205,819) (241,897) (387,396)
Net Nonoperating Expenses (205,819) (210,406) (356,653)
Loss Before Transfers and Contributions (68,949) (15,427) (98,410)
Transfers and Contributions
Transfer from Capital Projects Fund 125,000 125,000 -
Transfer to Capital Projects Fund - - (11,280)
Net Transfers and Contributions 125,000 125,000 (11,280)
Change in Net Position $ 56,051 $ 109,573 $ (109,690)
4
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 2014
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2014.
BALANCE AT BALANCE AT BALANCE AT
OCT 31, 2014 RECEIPTS DISBURSEMENTS NOV 30,2014 NOV 30,2013
CONSOLIDATED FUNDS $74,788,648.90 $10,209,535.29 $25,791,427.01 $59,206,757.18 $62,464,664.85
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE,VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING NOVEMBER 30, 2014.THAT SAID FOREGOING:
CASH
CASH IN HAND $6,176.83
CASH IN WELLS FARGO BANK 2,802,932.06
CASH IN VALLEY BANK 2,962.23
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 16,324,680.40
BB&T INSURED DEPOSIT MONEY MARKET 1,001,884.02
CERTIFICATES OF DEPOSIT 2,005,485.13
VALLEY BANK PUBLIC FUNDS MONEY MARKET 26,151,277.83
VIRGINIA INVESTMENT POOL 5,016,049.04
VIRGINIA SNAP PROGRAM(U. S. SECURITIES) 5,895,309.64
TOTAL $59,206,757.18
/. Ate
DECEMBER 17,2014
EVELYN W. POWERS, TREASURER
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE FIVE MONTHS ENDED NOVEMBER, 2014
(UNAUDITED)
FY 2015 FY 2014
Additions
Employer Contributions $ 6,400,281 $ 5,257,726
Investment Income
Net Appreciation/(Depreciation) in Fair Value of Investments 4,966,585 40,548,438
Interest and Dividend Income 2,318,203 2,347,892
Total Investment Gain 7,284,788 42,896,330
Less Investment Expense 235,456 226,056
Net Investment Gain 7,049,332 42,670,274
Total Additions $ 13,449,613 $ 47,928,000
Deductions
Benefits Paid to Participants $ 13,455,104 $ 13,101,399
Administrative Expenses 79,236 30,949
Total Deductions 13,534,340 13,132,348
Net Increase/(Decrease) (84,727) 34,795,652
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1 398,072,905 347,126,105
Fund Balance November 30 $ 397,988,178 $ 381,921,757
6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
November 30, 2014
(UNAUDITED)
FY 2015 FY 2014
Assets
Cash $ 914,868 $ 1,667,204
Investments, at Fair Value 399,747,406 382,847,027
Accounts Receivable 28,623 31,101
Due from Other Funds 737 1,160
Total Assets $ 400,691,634 $ 384,546,492
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ 2,701,793 $ 2,624,017
Accounts Payable 1,663 718
Total Liabilities 2,703,456 2,624,735
Net Assets Held in Trust For Pension Benefits $ 397,988,178 $ 381,921,757
7
•
7. b. 1 .
City of Roanoke
Financial Report
Five Months Ended
November 30 , 2014
FY15 General Fund Overview
• Through November, actual FY15 revenues have increased
3.7% compared to FY14, exceeding the budgeted increase of
0.2%, mainly as a result of higher general property and other
local tax revenues.
• The City's sales, lodging and meals taxes all performed well
and contributed to strong local tax revenue growth.
• Expenditures are aligned with adopted budget expectations.
• Mid year departmental budget reductions have been
implemented in response to challenges.
•
Sales Tax
FY15 Revenue Estimate $ 19.238 M
20.0
15.0
O 10.0
5.0
0.0
4 Months Ended 10/31
7.0
6.0 Sales tax revenue
5.0 _ increased 7.9%
compared to the prior
4.0 —
year and YTD budget.
3.0
4 Months Ended 10/31
•Prior YTD Actual Li YTD Budget •YTD Actual
J
Meals Tax
FY15 Revenue Estimate $13.659 M
15.0
En 10.0 --
C
O
5.0
0.0 -
4 Months Ended 10131
5.0
FY15 revenue
4.5 was 3.2% higher
than FY14, but is
4.0
0. 1 % below YTD
3.5 budget.
3.0
4 Months Ended 10/31
•Prior YTD ❑YTD Budget •YTD Actual
4
Transient Occupancy
( Lodging ) Tax
FY15 Revenue Estimate $3.881 M
4.0
c 3.0
2.0
E 1.0
0.0
5 Months Ended 11/30
2.0
1.7
Lodging tax revenue
1.4 increased 14.2% over
1.1 FY14, and is 12.7%
0.8 higher than budget.
0.5
5 Months Ended 11/30
■Prior YTD ❑YTD Budget s YTD Actual
5
Personnel (Salary/Benefit) Lapse
100.0
80.0
c 60.0
0
40.0
20.0
0.0
Target Actual
5 Months Ended 11/30
YTD expenditure is 0.06% or $240,000 ahead of
target.
6
Comprehensive Services Act (CSA
$3.00 -
in
a
•° $2.50
$2.00
$1.50
$1.00
FY 2014 FY 2015 Target
Actual Actual
5 Months Ended 11/30
YTD expenses are 1 .4% or $40, 000 above target of
$2. 8M.
Detention
Residential Juvenile
750
500
0
250
0
Target Actual
5 Months Ended 11/30
Expenses expected to remain below budget.
8
I
Solid Waste Fees
1,000
c 750
co
o
500
t
F' 250
0
Target Actual
5 Months Ended 11/30
YTD costs are 4.0% or $32,800 above target of $880K.
9
Motor Fuel Expenses
U) 1000 -T__
750
co
500
0 250
F— 0
Target Actual
5 Months Ended 11/30
YTD expense 7.8% or $37 , 000 below a non-seasonally
adjusted target of $478K.
10
City Performance Strong
Through November
• Total revenues through November are 3.7% higher than prior
year. Strong general property and local tax performance were
viewed as indications that the local economy is improving.
• Total expenditures flat with the prior year. Departmental
expenditures continue to be monitored.
• The U.S. unemployment rate held steady at 6 year low of 5.8%,
a positive sign of economic growth.
• FY15 challenges include the reinstatement of Local Aid to the
Commonwealth and a refund of bank stock tax to Bank of
America.
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40151-010515.
A RESOLUTION of the Council of the City of Roanoke, Virginia, declaring its official
intent to reimburse itself from the proceeds of one or more issues of tax-exempt general
obligation public improvement bonds and/or general obligation school bonds for expenditures
made or to be made in connection with the acquisition, construction, reconstruction, improving,
extending, enlarging and equipping of various city and school capital improvement projects
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. In accordance with Treasury Regulation Section 1.150-2 promulgated under the
Internal Revenue Code of 1986, the City of Roanoke, Virginia (the "City"), hereby declares that it
reasonably expects and intends to reimburse itself from the proceeds of one or more issues of its
tax-exempt general obligation public improvement bonds and/or general obligation school bonds
(collectively, the "tax-exempt bonds") in an amount of not to exceed $8,000,000 for moneys
appropriated by the Council of the City from time to time for expenditures made or to be made by
the City in connection with the acquisition, construction, reconstruction, improving, extending,
enlarging and equipping of various city and school capital improvement projects of and for the
City (collectively, the "Project").
2. The adoption of this resolution shall constitute the declaration of an "official
intent" by the City within the meaning of such term as defined in Treasury Regulation Section
1.150-2. This official intent is being made not later than sixty (60) days after the payment of any
expenditures contemplated by Section I of this resolution to be reimbursed from the proceeds of
the tax-exempt bonds of the City.
3. The City Clerk is directed to tile this resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the Virginia Freedom of hiformation
Act, Title 2.2, Chapter 37, Section 2.2-3700 el seq. of the Code of Virginia, 1950.
4. This resolution shall be effective from and after the date of its adoption.
ATTEST:
Attkitili • htatt•A Ctnaet,
CITY CLERK.
2394247.1 038692 RS1ND
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40152-010515.
AN ORDINANCE to appropriate funding to be provided by the issuance of
General Obligation Bonds to the Civic Center Building Upgrades and Round Hill
Expansion — Phase III projects, amending and reordaining certain sections of the 2014-
2015 Civic Facilities and School Capital Projects Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Civic Facilities and School Capital Projects Funds
Appropriations be, and the same are hereby, amended and reordained to read and
provide as follows:
Civic Facilities Fund
Appropriations
Appropriated from 2016 Bond Funds 05-550-8631-9377 $ 1,000,000
Civic Center Upgrades 05-550-8635-9340
School Capital Fund (1,000,000)
Appropriations
Appropriated from 2016 Bond Funds 31-065-6059-9377 5,500,000
Round Hill Expansion — Phase III 31-065-9582-9379
(5,500,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: A
City Clerk. �7
,,rt.7 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 2015
Subject: Resolution of Intent to Reimburse from 2016 Bond Funds
Background:
The City of Roanoke (City) is currently in the process of executing much needed repairs
and improvements to the civic center facilities (the Berglund Center). In order to take
advantage of time and cost savings, the City would like to move forward with the
improvements in FY 2015 and reimburse itself for the expenditures from bond
proceeds once Bonds are issued in FY 2016.
Roanoke City Public Schools (RCPS) is currently renovating Round Hill Elementary
School to address ageing facility improvements as well as increased student
membership. The window for construction work is narrow and in an effort to utilize
the available window in the most effective manner, RCPS has accelerated the
construction timeline. This requires RCPS to finance the project from available fund
balance.
Considerations:
Council adopted the FY 2015-2019 Capital Improvement Plan (CIP) in May 2014.
Included in the Plan were $1 .0 million for civic center improvements and $8.5 million
in school improvements as components of the planned debt issuance for FY 2016.
Authorization for reimbursement from the approved $1 .0 million for civic center
improvements in advance of the FY 2016 issuance will enable the City to take
advantage of time and cost savings.
On December 15, 2014, the School Board adopted a Categorical Budget amendment
with several changes including the authorization to use $5.5 million of fund balance
for the Round Hill capital project. RCPS is now requesting permission to be reimbursed
for Round Hill capital project expenditures from Bond proceeds in an amount not to
exceed $7.0 million once the FY 2016 Bonds are issued. This will provide RCPS the
necessary flexibility to proceed with the Round Hill renovation.
Council authorization of this intent to reimburse from the advance issuance of bond
funds is required.
Recommended Action:
Adopt the accompanying resolution of the Intent to Reimburse from 2016 debt
issuance, in an amount not to exceed $8.0 million, for the City of Roanoke and
Roanoke City Public Schools capital improvement projects.
Adopt the accompanying budget ordinance to advance appropriate $1 .0 million
for civic center capital improvements and $5.5 million for the Round Hill capital
project from the FY 2016 debt issuance into accounts to be established by the
Director of Finance.
n /
atzt ik. GLG� tG�
Birbalra A. Dameron
Director of Finance
Distribution: Council Appointed Officers
2
•�, iT
6' `'`I CITY OF ROANOKE
„el OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC Email: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
January 7, 2015 CECELIA T.WEBB,CMC
ry Assistant City Clerk
The Honorable Brenda S. Hamilton
Clerk of the Circuit Court
Roanoke, Virginia
Dear Ms. Hamilton:
I am attaching a certified true copy of Resolution No. 40153-010515 authorizing the
issuance and sale of not to exceed fifty million dollars ($50,000,000) principal amount of
City of Roanoke, Virginia, general obligation public improvement refunding bonds;
authorizing the sale of such bonds at competitive or negotiated sale; fixing the form,
denomination and certain other details of such bonds; delegating to the City Manager
and the Director of Finance certain powers with respect thereto, including the power to
select the underwriters if such bonds are sold at negotiated sale; authorizing the City to
enter into one or more bond purchase contracts by and between the City and such
underwriters relating to such bonds; authorizing the City Manager and the Director of
Finance to execute and deliver such bond purchase contracts; authorizing the
preparation of a preliminary official statement and an official statement and the delivery
thereof to the purchasers of such bonds; authorizing the execution and delivery of a
continuing disclosure certificate relating to such bonds; authorizing the City Manager
and Director of Finance to appoint an escrow agent; authorizing the execution and
delivery of an escrow deposit agreement by and between the City and such escrow
agent relating to the refunded bonds; authorizing the City Manager and the Director of
Finance to appoint a verification agent; authorizing the City Manager and the Director of
Finance to designate the refunded bonds for redemption; and otherwise providing with
respect to the issuance, sale and delivery of such bonds and the refunding of the
refunded bonds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 5, 2015.
Sincerely,
froiLiad
Stephanie Moon ynold , MMC
City Clerk
Attachment
The Honorable Brenda S. Hamilton
January 7, 2015
Page 2
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP, One Chase
Manhattan Plaza, 42nd Floor, New York, New York 10005-1401
Kevin Rotty, Managing Director, Public Financial Management, Inc., Riverfront
Plaza West, Suite 1110, 901 East Byrd Street, Richmond, VA 23219
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of January, 2015.
No. 40153-010515.
A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED
FIFTY MILLION DOLLARS ($50,000,000) PRINCIPAL AMOUNT OF CITY OF
ROANOKE, VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT
REFUNDING BONDS; AUTHORIZING THE SALE OF SUCH BONDS AT
COMPETITIVE OR NEGOTIATED SALE; FIXING THE FORM, DENOMINATION
AND CERTAIN OTHER DETAILS OF SUCH BONDS; DELEGATING TO THE CITY
MANAGER AND THE DIRECTOR OF FINANCE CERTAIN POWERS WITH
RESPECT THERETO, INCLUDING THE POWER TO SELECT THE
UNDERWRITERS IF SUCH BONDS ARE SOLD AT NEGOTIATED SALE;
AUTHORIZING THE CITY TO ENTER INTO ONE OR MORE BOND PURCHASE
CONTRACTS BY AND BETWEEN THE CITY AND SUCH UNDERWRITERS
RELATING TO SUCH BONDS; AUTHORIZING THE CITY MANAGER AND THE
DIRECTOR OF FINANCE TO EXECUTE AND DELIVER SUCH BOND PURCHASE
CONTRACTS; AUTHORIZING THE PREPARATION OF A PRELIMINARY
OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT AND THE DELIVERY
THEREOF TO THE PURCHASERS OF SUCH BONDS; AUTHORIZING THE
EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE
RELATING TO SUCH BONDS; AUTHORIZING THE CITY MANAGER AND THE
DIRECTOR OF FINANCE TO APPOINT AN ESCROW AGENT; AUTHORIZING THE
EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT BY AND
BETWEEN THE CITY AND SUCH ESCROW AGENT RELATING TO THE
REFUNDED BONDS; AUTHORIZING THE CITY MANAGER AND THE DIRECTOR
OF FINANCE TO APPOINT A VERIFICATION AGENT; AUTHORIZING THE CITY
MANAGER AND THE DIRECTOR OF FINANCE TO DESIGNATE THE REFUNDED
BONDS FOR REDEMPTION; AND OTHERWISE PROVIDING WITH RESPECT TO
THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS AND THE REFUNDING
OF THE REFUNDED BONDS,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA, AS FOLLOWS:
SECTION 1. The Council (the "Council") of the City of Roanoke, Virginia (the
"City"), hereby finds and determines as follows:
(a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as
amended (the same being the Public Finance Act of 1991, as amended), and resolutions adopted
by this Council, there were authorized to be issued, sold and delivered the City's $46,030,000
principal amount of General Obligation Public Improvement Refunding Bonds, Series 2004,
2410698.1 038692 RSIND
dated February I, 2004 and maturing in varying amounts on October 1 in each of the years 2004
through 2019 (the "Series 2004 Bonds").
(b) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sold and delivered the City's $7,935,000
principal amount of General Obligation Public Improvement Refunding Bonds, Series 2004A,
dated March 1, 2004 and maturing in varying amounts on August 1 in each of the years 2004
through 2017 (the "Series 2004A Bonds").
(c) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sale and delivered by the City's $5,500,000
principal amount of General Obligation Public Improvement Bonds, Series 2006B, dated
February 8, 2006 and maturing in varying amounts on February 1 in each of the years 2007
through 2026 (the "Series 2006B Bonds").
(d) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sold and delivered the City's $45,990,000
principal amount of General Obligation Public Improvement Bonds, Series 2008, dated
February 5, 2008 and maturing in varying amounts on February 1 in each of the years 2009
through 2028 and on February 1, 2033 (the "Series 2008 Bonds").
(e) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sold and delivered the City's $44,925,000
principal amount of General Obligation Public Improvement and Refunding Bonds, Series
2010A, dated March 11, 2010 and maturing in varying amounts on October 1 in each of the
years 2010 through 2029 (the "Series 2010A Bonds").
(f) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sold and delivered the City's $4,820,000
principal amount of General Obligation Public Improvement and Refunding Bonds, Series
2010C, dated August 11, 2010 and maturing in varying amounts on July 15 in each of the years
2011 through 2025, on July 15, 2027 and on July 15, 2030 (the "Series 2010C Bonds").
(g) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sold and delivered the City's $5,470,000
principal amount of General Obligation Public Improvement Bonds, Series 2010D (Tax-Exempt-
Recovery Zone Facility Bonds), dated August II, 2010 and maturing in varying amounts on
July 15 in each of the years 2011 through 2025, on July 15, 2027 and on July 15, 2030 (the
"Series 2010D Bonds").
(h) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to be issued, sold and delivered the City's $7,610,000
principal amount of General Obligation Public Improvement Bonds, Series 2012A, dated
March 14, 2012 and maturing in varying amounts on February 1 in each of the years 2013
through 2032 (the "Series 2012A Bonds").
-2-
2410698.1 038692 RSIND
(i) Pursuant to the Public Finance Act of 1991, and resolutions adopted by
this Council, there were authorized to he issued, sale and delivered by the City's $24,580,000
principal amount of General Obligation Public Improvement and Refunding Bonds, Series
2013A, dated February 27, 2013 and maturing in varying amounts on July 15 in each of the years
2014 through 2029 and on July 15, 2033 (the "Series 2013A Bonds").
(j) The City has been advised by the City's Financial Advisor that the
refunding in advance of their stated maturities of all or a portion of the outstanding Series 2004
Bonds, the outstanding Series 2004A Bonds, the outstanding Series 2006B Bonds, the
outstanding Series 2008 Bonds, the outstanding Series 2010A Bonds, the outstanding Series
2010C Bonds, the outstanding Series 2010D Bonds, the outstanding Series 2012A Bonds and the
outstanding Series 2013A Bonds and certain maturities of certain other currently outstanding
issues of general obligation public improvement bonds of the City may result in annual debt
service cost savings to the City, depending upon market conditions, or may enable the City to
modify its existing annual debt service structure.
(k) The Council desires to authorize the issuance and sale of General
Obligation Public Improvement Refunding Bonds of the City to provide for the refunding in
advance of their stated maturities and redemption of all or a portion of the outstanding Series
2004 Bonds, the outstanding Series 2004A Bonds, the outstanding Series 2006B Bonds, the
outstanding Series 2008 Bonds, the outstanding Series 2010A Bonds, the outstanding Series
2010C Bonds, the outstanding Series 2010D Bonds, the outstanding Series 2012A Bonds, the
outstanding Series 2013A Bonds and certain maturities of such other outstanding general
obligation public improvement bonds, the refunding of which shall be recommended by the
City's Financial Advisor (such bonds to be refunded in advance of their stated maturities being
referred to hereinafter as the "Refunded Bonds").
(1) Pursuant to Article 5 of the Public Finance Act of 1991, the City is
authorized to issue refunding bonds to refund all or a portion of its outstanding bonds in advance
of their stated maturities.
(m) In the judgment of this Council, it is necessary and expedient to authorize
the issuance and sale of not to exceed Fifty Million Dollars ($50,000,000) principal amount of
General Obligation Public Improvement Refunding Bonds for the purpose of refunding all or a
portion of the Refunded Bonds and paying the costs related to the issuance of such General
Obligation Public Improvement Refunding Bonds.
SECTION 2. (a) Pursuant to the Public Finance Act of 1991, including in
particular Title 15.2, Chapter 26, Article 5, Section 15.2-2643 et seq., of the Code of Virginia,
1950, as amended, for the purpose of providing funds to refund the Refunded Bonds in advance
of their stated maturities and to pay the costs of issuance of the Bonds (as defined herein), there
are hereby authorized to be issued, sold and delivered not to exceed Fifty Million Dollars
($50,000,000) principal amount of general obligation refunding bonds of the City which shall be
designated and known as "City of Roanoke, Virginia, General Obligation Public Improvement
Refunding Bonds" (referred to herein as the "Bonds").
-3-
2410698.1 033692 RSIND
(b) The Bonds shall be issued in their entirety at one time, or from time to
time in part in series, as shall be determined by the Director of Finance. There shall be added to
the designation of the Bonds a series designation determined by the Director of Finance. The
Bonds shall be issued in fully registered form in the denomination of$5,000 each or any integral
multiple thereof The Bonds of a given series shall be numbered from No. R-1 upwards in order
of issuance, The Bonds shall bear interest from their date payable on such date and semiannually
thereafter as shall be determined by the City Manager and the Director of Finance in accordance
with the provisions of Section 8 hereof The Bonds shall be issued in such aggregate principal
amount (not exceeding in the aggregate the principal amount specified in Section 2(a) hereof);
and shall mature on such dates and in such years (but in no event exceeding forty (40) years from
their date or dates), and in the principal amount in each such year, determined by the City
Manager and the Director of Finance in accordance with the provisions of Section 8 hereof
Interest on the Bonds shall be calculated on the basis of a three hundred and sixty (360) day year
comprised of twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) may be made
subject to redemption at the option of the City prior to their stated maturities, in whole or in part
from time to time on any date, in such order as may be determined by the City (except that if at
any time less than all of the Bonds of a given maturity are called for redemption, the particular
Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be
selected by lot), upon payment of such redemption prices (expressed as a percentage of the
principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the
date fixed for the redemption thereof, as shall be determined by the City Manager and the
Director of Finance in accordance with the provisions of Section 8 hereof
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of such Bond is to be redeemed, that
such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and
a new Bond or Bonds issued equaling in principal amount that portion of the principal amount
thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed
for redemption, by first class mail, postage prepaid, to the registered owner thereof at his address
as it appears on the books of registry kept by the Registrar as of the close of business on the
forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption
of any Bond shall have been given as aforesaid, and payment of the principal amount of such
Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest
payable upon such redemption shall have been duly made or provided for, interest thereon shall
cease to accrue from and after the date so specified for the redemption thereof
(ii) Any notice of the optional redemption of the Bonds may state that it is
conditioned upon there being on deposit with the City on the date fixed for the redemption
thereof an amount of money sufficient to pay the redemption price of such Bonds, together with
the interest accrued thereon to the date fixed for the redemption thereof, and any conditional
notice so given may be rescinded at any time before the payment of the redemption price of such
Bonds, together with the interest accrued thereon, is due and payable if any such condition so
-4-
2410698.1038692 RSEND
specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice
is given due to there not being on deposit with the City a sufficient amount of money to pay the
redemption price of such Bonds, together with the interest accrued thereon to the date fixed for
the redemption thereof; the corresponding notice of redemption shall be deemed to be revoked.
(iii) So long as the Bonds are in book-entry only form, any notice of
redemption shall be given only to The Depository Trust Company, New York, New York
("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner
of the Bonds any notice of redemption.
SECTION 3. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and interest on the Bonds as the same
become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this
Council is authorized and required to levy and collect annually, at the same time and in the same
manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable
property within the City, over and above all other taxes, authorized or limited by law and without
limitation as to rate or amount, sufficient to pay when due the principal of and interest on the
Bonds to the extent other funds of the City are not lawfully available and appropriated for such
purpose.
SECTION 4. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the
corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the
City Clerk of the City.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds (the "Registrar").
(c) The Director of Finance shall direct the Registrar to authenticate the
Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized
signator of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the
certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a
Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of
the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such
Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be
dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th)
day of the calendar month next preceding an interest payment date and prior to such interest
payment date, the certificate shall be dated as of such interest payment date and (iv) in all other
instances the certificate shall be dated as of the interest payment date next preceding the date
upon which the Bond is authenticated. In the event the dates on which interest is payable on the
Bonds of any series are other than the first days of calendar months, the provisions of this
Section 4(c) with regard to the authentication of such Bonds and of Section 10 with regard to the
form of such Bonds shall be modified as the Director of Finance shall determine to be necessary
or appropriate.
-5-
2410693.1 038692 RSIND
(d) The execution and authentication of the Bonds in the manner above set
forth is adopted as a due and sufficient authentication of the Bonds.
SECTION 5. (a) The principal of and interest on the Bonds shall be payable in
such coin or currency of the United States of America as at the respective dates of payment
thereof is legal tender for public and private debts at the office of the Registrar. Interest on the
Bonds shall be payable by check mailed by the Registrar to the registered owners of such Bonds
at their respective addresses as such addresses appear on the books of registry kept pursuant to
this Section 5; provided, however, that so long as the Bonds are in book-entry form and
registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee
of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall
be paid directly to Cede & Co. or such other nominee of DTC by wire transfer.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its
office for such purpose, the Registrar, under such reasonable regulations as it may prescribe,
shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the
books of registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 5 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 5 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of each series of the Bonds will be issued to and registered in the
name of Cede & Co., as nominee of DTC, or such other nominee of DTC as may be requested by
an authorized representative of DTC, as registered owner of the Bonds, and each such Bond will
be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of$5,000 or
-6-
2410698.1 038692 RSMD
any integral multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
(ii) Principal and interest payments on the Bonds will be made by the
Registrar to DTC or its nominee, Cede & Co., or such other nominee of DTC as may be
requested by an authorized representative of DTC, as registered owner of the Bonds, which will
in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial
owners of the Bonds. Transfers of principal and interest payments to DTC participants will be
the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by
DTC participants will be the responsibility of such participants and other nominees of such
beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book
entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect
participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its
participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 6. (a) CUSIP identification numbers may be printed on the Bonds,
but no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof(including
any paying agent for the Bonds) by reason of such numbers or any use made thereof(including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by a
purchaser of any Bonds to accept delivery of and pay for such Bonds. All expenses in
connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by
the initial purchasers of the Bonds.
•
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and
complete copy (except for letterhead and date) of the legal opinion which was dated as of the
date of delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 7. To the extent it shall be contemplated at the time of their issuance
that the interest on any Bonds issued hereunder shall be excludable from gross income for
purposes of federal income taxation, the City covenants and agrees to comply with the provisions
of Sections 103 and 141-150 of the Internal Revenue Code of 1986, as amended, and the
applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 8. (a) Pursuant to the authority of and for the purposes specified
herein, this Council hereby authorizes the City Manager and the Director of Finance, without
further action of this Council, to sell the Bonds in one or more series in accordance with
Section 2 at competitive or negotiated sale, on or before June 30, 2016, at a price not less than
-7-
2410698.1038692 RSEND
ninety-seven percent (97%) of the principal amount of the Bonds, plus accrued interest, if any,
from the date of the Bonds to the date of delivery thereof and payment therefor; provided,
however, that a series of'the Bonds may be sold, whether at competitive or negotiated sale, only
i f the refunding of the Refunded Bonds will result in net present value savings to the City of not
less than three percent (3%), based on the principal amount of the related Refunded Bonds,
provided lidrther that no net present value savings shall be required in connection with the sale of
a series of the Bonds to he issued for the purpose of modifying the City's existing annual debt
service structure. The Bonds shall bear interest at such rates per annum as shall be approved by
the City Manager and the Director of Finance; provided, however, in no event shall the true
interest rate for the Bonds of any series exceed five percent (5.00%) and provided further in no
event shall the premium payable by the City upon the redemption of the Bonds exceed two
percent (2%) of the principal amount thereof.
(b) If the Bonds are sold at competitive sale, they may be sold
contemporaneously with other bonds of the City under a combined Official Notice of Sale. If the
Bonds are sold at competitive sale, the Director of Finance is hereby authorized to cause to be
published and disseminated (via electronic means or otherwise) an Official Notice of Sale of the
Refunding Bonds in such form and containing such terms and conditions as the Director of
Finance may deem advisable, subject to the provisions hereof.
(c) If the Bonds are sold at negotiated sale,the City Manager and the Director
of Finance are hereby authorized to select the underwriters for the Bonds of each series (the
"Underwriters") and to sell the Bonds of each series at a negotiated sale to the Underwriters
selected by the City Manager and the Director of Finance, and either or both of the City Manager
and the Director of Finance are authorized to execute and deliver to the Underwriters one or
more Bond Purchase Contracts relating to the sale of the Bonds by the City to such Underwriters.
(d) The City Manager and the Director of Finance are hereby authorized to
cause to be prepared and deliver to the purchasers of the Bonds a Preliminary Official Statement
and a final Official Statement relating the Bonds on or before the dates specified in the Bond
Purchase Contract. The City Manager and the Director of Finance are hereby further authorized
to certify that the Preliminary Official Statement for the Bonds authorized hereunder is "deemed
final" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission
pursuant to the Securities Exchange Act of 1934, as amended ("Rule 15c2-12"). The Mayor of
the City is hereby authorized to execute the final Official Statement on behalf of the City.
(e) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b)(5) of Rule I5e2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney or
Bond Counsel), such approval to be conclusively evidenced by their execution and delivery
thereof
(� All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
-8-
2410698.1 038692 RSIND
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 9. (a) The City Manager and the Director of Finance are hereby
authorized to enter into an Escrow Deposit Agreement in the form customarily entered into by
the City in connection with advance refunding transactions providing for the redemption of the
Refunded Bonds (the "Escrow Deposit Agreement") and to appoint an Escrow Agent to serve
under the Escrow Deposit Agreement. The City Manager and the Director of Finance are hereby
authorized to appoint a verification agent to verify the mathematical accuracy of computations
relating to the Bonds and the Refunded Bonds.
(b) The City Manager and the Director of Finance, or either of them, are
hereby authorized to execute, on behalf of the City, subscriptions or purchase agreements for the
securities to be purchased by the Escrow Agent from moneys deposited in the Escrow Deposit
Fund created and established under the Escrow Deposit Agreement. Such securities so
purchased shall be held by the Escrow Agent under and in accordance with the provisions of the
Escrow Deposit Agreement. The City Manager and the Director of Finance, or either of them,
are hereby authorized to sell any securities held by the Escrow Agent tinder and in accordance
with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in
substitution therefor.
(c) Subject to the sale and receipt of the proceeds of the Bonds, the City
Manager and the Director of Finance are hereby authorized to designate the Refunded Bonds for
redemption on such date or dates as they shall determine and are hereby further authorized to
direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date
or dates to be given in accordance with the provisions of the proceedings authorizing the
issuance of the Refunded Bonds.
SECTION 10. The Bonds, the certificate of authentication of the Registrar, and
the assigmnent endorsed on the Bonds, shall be substantially in the forms set forth in Exhibit A
attached hereto.
SECTION 11. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.2-2607 of the Code of Virginia, 1950, as
amended (the same being the Public Finance Act of 1991, as amended).
SECTION 12. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
ATTEST:
itatids:e_i he) her
A ntr'CopY That
City Clerk.
City •le
-9-
2410698.1 038692 RSMD
EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC
IMPROVEMENT REFUNDING BOND
SERIES
No. R-
MATURITY DATE: INTEREST RATE: DATE OF BOND: CUSIP NO:
REGISTERED OWNER:
PRINCIPAL SUM: DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following
interest payment date, in which case from such following interest payment date, such interest to
be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum,
by check mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose
name this Bond is registered upon the books of registry, as of the close of business on the
fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each
interest payment date;provided, however, that so long as this Bond is in book-entry only form
and registered in the name of Cede & Co., as nominee of The Depository Trust Company
("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized
representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other
nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a
three hundred and sixty (360) day year comprised of twelve (12) thirty (30) day months.
The principal of this Bond is payable on presentation and surrender hereof at the
office of , as the Registrar and Paying Agent, in the
City of , . Principal of and interest on this Bond are payable in any
A-1
2410698.1 038692 RSIND
coin or currency of the United States of America which, on the respective dates of payment
thereof, shall be legal tender for public and private debts.
This Bond is one of a series of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds to
refund in advance of their stated maturities certain general obligation public improvement bonds
heretofore issued by the City to pay the costs of public improvement projects of and for the City.
This Bond is issued under and pursuant to and in full compliance with the Constitution and
statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of
Virginia, 1950, as amended (the same being the Public Finance Act of 1991, as amended), and a
resolution and other proceedings of the Council of the City duly adopted and taken under the
Public Finance Act of 1991.
The Bonds of the series of which this Bond is one (or portions thereof in
installments of$5,000) maturing on and after are subject to redemption at the
option of the City prior to their stated maturities, on or after , in whole or in
part from time to time on any date, in such order as may be determined by the City (except that if
at any time less than all of the Bonds of a given maturity are called for redemption, the particular
Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be
selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds
to be redeemed, together with the interest accrued thereon to the date fixed for the redemption
thereof.
The Bonds of the series of which this Bond is one maturing on
are subject to mandatory sinking fund redemption on and on each
_ thereafter and to payment at maturity on in the principal amounts in each
year set forth below, in the case of redemption with the particular Bonds or Bonds or portions
thereof to be redeemed to be selected by lot, upon payment of the principal amount of the Bonds
to be redeemed, together with the interest accrued on the principal amount to be redeemed to the
date fixed for the redemption thereof:
Year
Principal Amount
The City, at its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on _ which have been purchased
and cancelled by the City or which have been redeemed and not theretofore applied as a credit
against such mandatory sinking fund redemption requirement.
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of$5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new
A-2
2410698.1 038692 RSIND
I3oncl or Bonds issued equaling in principal amount that portion or the principal amount hereof
not to be redeemed, shall be mailed not less than thirty (30) clays prior to the date fixed for
redemption, by first class mail, postage prepaid, to the Registered Owner hereof at his address as
it appears on the books of registry kept by the Registrar as of the close of business on the forty-
fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this
Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as
aforesaid, and payment of the principal amount of this Bond (or the portion of the principal
amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall
have been duly made or provided for, interest hereon shall cease to accrue from and after the date
so specified for the redemption hereof
Any notice of the optional redemption of this Bond may state that it is conditioned
upon there being on deposit with the City on the date fixed for the redemption hereof an amount
of money sufficient to pay the redemption price of this Bond, together with the interest accrued
thereon to the date fixed for the redemption hereof, and any conditional notice so given may be
rescinded at any time before the payment of the redemption price of this Bond, together with the
interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If
a redemption of this Bond does not occur after a conditional notice is given due to there not
being on deposit with the City a sufficient amount of money to pay the redemption price of this
Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the
corresponding notice of redemption shall be deemed to be revoked.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same series, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, series, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year
while this Bond is outstanding and unpaid, the Council of the City is authorized and required to
levy and collect annually, at the same time and in the same manner as other taxes of the City are
assessed, levied and collected, a tax upon all property within the City, over and above all other
taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay
the principal of and interest on this Bond to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
A-3
2410698.1 038692 RSIND
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or he performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be
imprinted hereon attested by the manual or facsimile signature of the City Clerk of the City; and
this Bond to be dated as of the date first above written.
CITY OF ROANOKE, VIRGINIA
[SEAL] Mayor
Attest:
City Cleric
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
[ ),
as Registrar
By:
Authorized Signator
Date of Authentication:
A-4
2410698.1 038692 RS1ND
ASSIGNMENT
FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code, of Transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE:
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
on the books kept for the registration thereof, with full power ofsubstituti n in the pre rises.
Dated:
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner)
by a member firm of The New York Stock NOTICE: The signature above must
Exchange, Inc. or a commercial bank or trust correspond with the name of the Registered
company. Owner as it appears on the face of this Bond
in every particular, without alteration,
enlargement or any change whatsoever.
A-5
2410698.1 038692 RSIND
C CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 5, 201 5
Subject: Authorization to Refund Bonds
Background:
The City's Debt Policy establishes the parameters for issuing debt and
managing the debt portfolio. It provides guidance regarding the purposes for
which debt may be issued, types and amounts of permissible debt and methods
of sale that may be utilized. The City may issue refunding bonds to realize net
present value savings, eliminate burdensome covenants or provisions in
outstanding bond documents, or respond to financial emergencies or
hardships. The City's goal will be to obtain net present value savings, net of
issuance costs, at a minimum of three percent of the principal amount of the
refunded bonds, and to remain compliant with the City's Debt Policies.
Refunding Candidates:
In order to achieve the best possible net present value savings outcome, the
City, along with Public Financial Management, Inc. (PFM), the City's financial
management advisors, will review all outstanding issues of general obligation
public improvement and refunding bonds to select appropriate candidates for
refunding from both a legal and savings opportunity perspective. Accordingly,
each of the outstanding issues listed will continue to be evaluated for inclusion
or exclusion of refunding bond issues according to the City's policy of a
minimum of three percent net present value savings.
The City issued $46.03 million of Series 2004 Refunding bonds dated February
25, 2004, to refund portions of the Series 1996, Series 1999A and Series 1 999B
Public Improvement Bonds. Series 2004 bonds mature in varying amounts on
October 1 in each of the years 2004 through 2016.
The City issued $7.935 million of Series 2004A Refunding bonds dated March
11 , 2004, to refund portions of the Series 1997A Public Improvement Bonds.
Series 2004A bonds mature in varying amounts on August 1 in each of the
years 2004 through 2019.
The City issued $5.5 million of Series 2006B bonds dated February 8, 2006, to
fund the South Jefferson Redevelopment Project. Series 2006B bonds mature in
equal amounts on February 1 in each of the years 2007 through 2026.
The City issued $45.99 million of Series 2008 bonds dated February 5, 2008, to
fund various projects including schools, buildings and infrastructure. Series
2008 bonds mature in varying amounts on February 1 in each of the years 2009
through 2028 and on February 1 , 2033.
The City issued $44.925 million of Series 2010A Public Improvement and
Refunding bonds dated March 11 , 2010, to fund the Market Garage renovation
and to refund portions of the Series 2002A, 2004B, 2006A and 2008 Public
Improvement Bonds. Series 2010A bonds mature in varying amounts on
October 1 in each of the years 2010 through 2029.
The City issued $4.82 million of Series 2010C Public Improvement and
Refunding bonds dated August 1 1 , 2010, to fund various projects including
schools, digital radio and infrastructure and to refund portions of the Series
2002A Public Improvement Bonds. Series 2010C bonds mature in varying
amounts on July 15 in each of the years 2011 through 2025, 2027 and 2030.
The City issued $5.47 million of Series 2010D bonds dated August 11 , 2010, to
fund the Market Building renovations. Series 2010D bonds mature in varying
amounts on July 15 in each of the years 2011 through 2025, 2027 and 2030.
The City issued $7.61 million of Series 2012A bonds dated March 14, 2012, to
fund various projects including school, buildings, infrastructure and Civic
Center improvements. Series 2012A bonds mature in varying amounts on
February 1 in each of the years 2013 through 2032.
The City issued $24.580 million of Series 2013A Public Improvement and
Refunding bonds dated February 27, 2013, to fund various projects including
schools, digital radio and infrastructure and to refund portions of the Series
2006A and 2008 Public Improvement Bonds. Series 2013A bonds mature in
varying amounts on July 15 in each of the years 2015 through 2033.
Considerations:
Based upon discussions with the City's financial advisor, Public Financial
Management, Inc, the City is currently in the position to generate moderate
savings from issuing refunding bonds. As interest rates fluctuate daily, it is
important to the success of a refunding that the City be able to act quickly once
interest rates savings achieve an acceptable level. Advance authorization is
necessary to proactively manage and pursue additional refunding opportunities
in a volatile market where conditions can rapidly change from favorable to
unfavorable.
Refunding bonds will be considered additional debt in the context of the City's
Debt Policy and from rating agencies' perspective only to the extent that a
slightly higher level of principal would need to be issued than the amount of
bonds being refunded. Additionally, should a refunding take place, to the
extent that debt service on bonds is being provided by the Western Virginia
Water Authority (WVWA) or the Roanoke City Public Schools (RCPS), funding for
2
the new bonds also would come from the WVWA and RCPS, resulting in debt
service savings for those entities as well as for the City.
Under current market conditions, Series 2008 and 2012A bonds present a
savings greater than the City policy limit of three percent.
Recommended Action:
Adopt the accompanying resolution authorizing the City Manager and the
Director of Finance to issue not to exceed $50 million principal amount in
refunding bonds on or before June 30, 2016.
4,Jagraigituzau
Barbara A. Dameron
Director of Finance
Distribution: Council Appointed Officers
Amelia C. Merchant, Director of Management and Budget
Donald G. Gurney, Hawkins Delafield & Wood LLP
Kevin Rotty, Managing Director, Public Financial Management, Inc.
3
•
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
e c Telephone: (540)853-2541.
- -- " Fax: (540)853-1145
E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
Janus 7 2015 CECELIA T.WEBB,CMC
January Assistant Deputy City Clerk
Heather S. Shepardson
3659 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Ms. Shepardson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 5, 2015, you were appointed to replace Curtis E. Mills as a Citizen at large
member of the Personnel and Employment Practices Commission, for a term of office
ending June 30, 2017.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the
Personnel and Employment Practices Commission.
Sincerely,
.Arthrot4:4fri cerapt‘a
Stephanie M. Moon Rey olds, MMC
City Clerk
Enclosures /
pc: Michele Vineyard, Secretary, Personnel and Employment Practices Commission f�4 �trf,
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of January 2015, Heather S. Shepardson
was appointed to replace Curtis E. Mills as a Citizen at large member of the Personnel
and Employment Practices Commission, for a term of office ending June 30, 2017.
Given under my hand and the Seal of the City of Roanoke this seventh day of
January 2015.
C te,t
•
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
--- --'
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
January 7, 2015 Assistant Deputy City Clerk
Cindy L. McFall
1224 Franklin Road, S. W., #4
Roanoke, Virginia 24016
Dear Ms. McFall:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 5, 2015, you were appointed to replace Melida McKee as the City of Roanoke's
representative to the Local Office on Aging Advisory Council for a one-year term of office
commencing March 1, 2015, and ending February 28, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as its representative to the Local Office on
Aging Advisory Council.
Sincerely,
Stephanie Moon ynol MMC
City Clerk
SMR:jec
Enclosures
pc: Susan Williams, Director, Local Office on Aging, P. O. Box 14205, Roanoke,
Virginia 24038
COMMONWEALTH OF VIRGINIA )
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fifth day of January 2015, Cindy L. McFall was appointed to replace
Melida McKee as the City of Roanoke's representative to the Local Office on Aging
Advisory Council for a one-year term of office commencing March 1, 2015, and ending
February 28, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
January 2015.
ny:LAY).
City Clerk en\ etion4--
CITY OF ROANOKE
...-r OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
• Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
"�^1 -'", Fax: (540)853-1145
E-mail: clerk(eproanokeva.gov JONATHAN E.CRAFT,CMC
STEPHANIE M.MOON REYNOLDS,MMC Deputy City Clerk
City Clerk
CECELIA T.WEBB,CMC
January 7, 2015 Assistant City Clerk
Brenda A. Allen
12 Gilmer Avenue, N. E.
Roanoke, Virginia 24016
Dear Ms. Allen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 5, 2015, you were appointed as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of Princess L. Moyer ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered within two weeks of your
appointment by the Clerk of the Circuit Court of the City of Roanoke. The Circuit
Court Clerk's Office is located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to the undersigned prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Neighborhood
Advocates.
Sincerely,
Stephanie M. Moon Rey ,
City Clerk
Enclosures
pc: Robert Clement, Jr., Neighborhood Coordinator) a CA.(.t.yYuJ
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of January 2015, Brenda A. Allen was
appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired
term of Princess L. Moyer ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
January 2015.
46141A1-1. City Clerk � o-
Page 1 of 1
Resignation - Princess Lenore Moyer
Princess Moyer
>/ to:
4"*"""fr Stephanie.Moon
01/05/2015 11:29 AM
Hide Details
From: Princess Moyer<princesslmoyer @gmail.com>
To: Stephanie.Moon @roanokeva.gov,
History: This message has been replied to and forwarded.
Good Morning Mrs. Moon-Reynolds,
Please accept this message as notification that I am no longer able to serve as a
member of the Roanoke Neighborhood Advocates, effective January 5, 2015
I thank City Council for the appointment to the committee and I have enjoyed
serving since September of 2012.
Please confirm receipt of this email and let me know if you have any questions.
Thanks,
Princess
Princess Lenore Moyer
REALTOR/Showing Agent
MKB REALTORS
"Your Key to the Roanoke Valley!"
Baying, Selling, and Properly Management
Mobile - 540-467-0064
www.keytoroanoke.com
www.mkbpropertymanagement.com
3801 Electric Road, Roanoke, VA 24018
Office- 540-989-4555/Fax 540-774-6396
file://C:\Users\CKSM 1\AppData\Loca l\Temp\notesC7A056\-web2897.htm 1/13/2015
CITY OF ROANOKE
e : OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
a i Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(,),roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
January 7, 2015
Daniel E. Karnes
3422 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Karnes:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 5, 2015, you were appointed as a City representative of the Blue Ridge Behavioral
Healthcare, Board of Directors, to fill the unexpired term of Nancy B. Page ending
December 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act, The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation for
your willingness to serve the City of Roanoke as a City representative of the Blue Ridge
Behavioral Healthcare, Board of Directors.
Sincerely,
, v,. ►1�
Stephanie M. Moon R olds, MMC
City Clerk
Enclosures
pc: Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare, 301 Elm
Avenue, S. W., Roanoke, Virginia 24016-4001
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the fifth day of January 2015, Daniel E. Karnes was appointed as a
City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, to fill
the unexpired term of Nancy B. Page ending December 31, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
January 2015.
ttatiLim.
City (,ierlc