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HomeMy WebLinkAboutCouncil Actions 02-02-15TRINKLE 40161- 020215 ROANOKE CITY COUNCIL FEBRUARY 2, 2015 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- ROII Call. Vice -Mayor Trinkle and Council Members Lea and Rosen were not present during roll call. Welcome. Mayor David A. Bowers. Vice Mayor Trinkle entered at 9:01 a.m.; and Council Member Lea entered at 9:02 a.m. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 on Thursday, February 5 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, February 7 at 4:00 p.m.; and video streamed by Internet through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS RECOMMENDED FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. APPROVED (6 -0) WITHDRAWN (See Page 9). A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss or consider the acquisition of real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. Approved 6.0 ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA.NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. Update on 1.581 Valley View Interchange within 30 days. Briefing to be provided at the March 2 Council session at 9:00 a.m., in the Council Chamber. BRIEFINGS: • Choice Neighborhoods Transformation Plan 30 minutes Implementation • Annual Public Safety Updates 60 minutes o Fire /EMS o Police Council Member Rosen entered the meeting (11:50 a.m.) Social Media in Roanoke 10 minutes Presentation was given during the 2:00 p.m. session of Council following the Budget/Financial Planning Work Session (See Page 10). Recessed Council meeting at 12:00 Noon for Closed Meeting in the Council's Conference Room. Reconvened Council meeting at 12:53 p.m., in the Council Chamber, with Council Member Rosen absent. Budget/Financial Planning Work Session - 90 minutes FY2015 -2016 Briefing continued at the 2:00 p.m. session of Council (See Page 10). ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 2, 2015 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. Council Member Rosen was absent. The Invocation was delivered by The Reverend Tim P. Harvey, Pastor, Central Church of the Brethren. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 5 at 7:00 p.m., and Saturday, February 7 at 4:00 p.m.; and video streamed by Internet through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council meetings are offered with closed captioning for the hearing impaired. III ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. rd THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ARCHITECTURAL REVIEW BOARD - TWO VACANCIES TERMS OF OFFICE ENDING OCTOBER 1, 2018 BOARD OF ZONING APPEALS — ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING DECEMBER 31, 2015 FAIR HOUSING BOARD - TWO VACANCIES UNEXPIRED TERMS OF OFFICE ENDING MARCH 31, 2016 PARKS AND RECREATION ADVISORY BOARD — FOUR VACANCIES THREE YEAR TERMS OF OFFICE ENDING MARCH 31, 2018 ROANOKE BLACKSBURG REGIONAL AIRPORT COMMISSION — ONE VACANCY FOUR-YEAR TERM OF OFFICE ENDING MARCH 9, 2019 YOUTH SERVICES CITIZEN BOARD —VACANCIES 4-ONE, 4-TWO, 5-THREE, AS WELL AS TWO STUDENT MEMBERS COMMENCING JULY 1, 2015 (DEADLINE FOR RECEIPT OF APPLICATIONS —APRIL 15, 2015 EXPIRATION OF THE THREE-YEAR TERMS OF OFFICE OF MAE G. HUFF, TODD A. PUTNEY, AND RICHARD M. WILLIS, JR., AS TRUSTEES OF THE ROANOKE CITY SCHOOL BOARD ENDING JUNE 30, 2015. TRUSTEES HUFF AND PUTNEY ARE NOT ELIGIBLE FOR REAPPOINTMENTS. COPY OF THE SCHOOL BOARD APPLICATION MAY BE OBTAINED EITHER FROM THE CITY'S WEBSITE OR CITY CLERK'S OFFICE. DEADLINE FOR RECEIPT OF APPLICATIONS IN THE CITY CLERK'S IS TUESDAY, MARCH 10, 2015. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Roanoke's Police Department and Police Academy Re-Accreditations. Proclamation declaring March 13, 2015 as K-9 Veterans Day. Presented ceremonial copy of proclamation to Mark Smoot. 5 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Messrs. James Lynch and Robert Gravely, respectively. City Manager to follow up with Mr. Lynch within the week. 4. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meetings of City Council held on Monday, December 1, 2014; and Monday, December 15, 2014. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 17, 2015, at 7:00 p.m., or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager, regarding a proposed sale of City-owned property located at 1231 Midvale Avenue, S. W., to Black Dog Properties, LLC for business expansion purposes. RECOMMENDED ACTION: Concurred in the request. C-3 Annual Report of the Fair Housing Board for Calendar Year 2014. RECOMMENDED ACTION: Received and filed. C-4 Reports of qualification of Cindy L. McFall as the City's representative to the Local Office on Aging Advisory Council for a one-year term of office commencing March 1, 2015, and ending February 28, 2016; and Daniel E. Karnes as an At-Large City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, to fill the unexpired term of Nancy B. Page ending December 31, 2015. RECOMMENDED ACTION: Received and filed. 6 REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of a grant from the Virginia Department of Emergency Management for the FY2014 State Homeland Security Program to enhance the current capabilities of the City's Division 6 Heavy Technical Rescue Team, in conjunction with Roanoke County Fire and Rescue and City of Salem Fire-EMS; and appropriation of funds. Adopted Resolution No. 40161-020215 and Budget Ordinance No. 40162-020215 (6-0). 2. Acceptance of a grant from the Virginia Department of Criminal Justice Services for the 2015 Virginia Sexual and Domestic Violence Victim Fund Grant in order to continue the Sexual Violence Specialist position in the Police Department; and appropriation of funds. Adopted Resolution No. 40163-020215 and Budget Ordinance No. 40164-020215 (6-0). 3. Acceptance of a grant from the Department of Criminal Justice Services for the 2015 Violence Against Women Act Grant in order to continue the Domestic Violence Specialist position in the Police Department; and appropriation of funds. Adopted Resolution No. 40165-020215 and Budget Ordinance No. 40166-020215 (6-0). 7 4. Execution of a Memorandum of Understanding with the Department of Housing and Urban Development, Office of Lead Hazard Control and Healthy Homes and Healthy Housing Solutions, Inc., in order to continue the Lead Safe Roanoke programs in the City for an additional three year period; and appropriation of funds. Adopted Ordinance No. 40167-020215 and Budget Ordinance No. 40168-020215 (6-0). 5. Authorization to submit an application to the Department of Housing and Urban Development, in conjunction with the Roanoke Redevelopment and Housing Authority and Council of Community Services with regard to the Choice Neighborhoods Implementation Grant Program for the Loudon-Melrose/Shenandoah northwest neighborhoods of the City. Adopted Resolution No. 40169-020215 (6-0). COMMENTS OF CITY MANAGER (See Page 9). b. DIRECTOR OF FINANCE: 1. Financial Report for the six months ended December 31, 2014. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11 . MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Lea expressed gratitude for the enormous success of the Lea Basketball Classic that was held on Saturday, January 24 at the Berglund Civic Center. Special accolades to Robyn Schon, General Manager, Roanoke Civic Center, and Assistant City Manager for Operations Sherman Stovall. 8 Council Member Ferris noted that he met with the City's legislators in Richmond on Wednesday, January 27 to discuss an item of mutual interest; and also attended activities during the VML Legislative Day at the Capitol on Thursday, January 28. He called attention to a meeting that was held in the office of Senator John Edwards with the Secretary of Commerce whereby discussions centered around the relocation of offices of certain Norfolk and Southern Corporation offices to Atlanta and/or Norfolk. He indicated that the Mayor also spoke with the Governor concerning the issue. In connection with the elimination of historic tax credits before the General Assembly, Council Member Bestpitch offered a motion granting Rob Catron, City's Legislative Liaison, authorization to oppose HB 2109 (tabled in subcommittee) and HB 2167 (to House Finance during this week). The motion was seconded by Council Member Ferris and adopted. At this point, Mayor advised that due to other commitments by the Council, the Closed Meeting regarding discussion of vacancies on Council- appointed bodies, the Closed Meeting will be held on Tuesday, February 17 at 2:00 p.m. CERTIFICATION OF CLOSED MEETING (6-0). COMMENTS OF THE CITY MANAGER: • News Release — Emergency Alert System to register cell phones in lieu of land lines for emergency purposes. • Ribboncutting of playground equipment at Highland Park on Tuesday, February 3 a5 12:30 p.m. • Weldon Cooper Center reported that the City's population is estimated at 99,300 as of July 2014. 12. OTHER BUSINESS: a. (1) Petition for Appeal filed by Ricky Mitchell appealing a decision of the Architectural Review Board denying his request to amend a previously approved Certificate of Appropriateness to replace the windows at 436 Walnut Avenue, S. W. Ricky Mitchell, Spokesperson. (2) A report of the Architectural Review Board recommending that City Council affirm its decision to deny the request, which is not consistent with H-2 Guidelines. Katherine Coffield, Vice-Chairman, Spokesperson. 9 Inasmuch as a majority vote would be required regarding action on the abovementioned item, Mayor Bowers advised of his abstention since he had a personal conflict of interest; and due to a family medical emergency, Council Member Lea had to leave the meeting. Based on the above comments by the Mayor, Council Member Bestpitch offered a motion that the matter be tabled until Tuesday, February 17 at 7:00 p.m. The motion was seconded by Council Member Ferris and adopted, with Mayor Bowers abstaining. Continuation of the following briefings set forth at the 9:00 a.m. session • Budget/Financial Planning Work Session FY2015-2016 • Social Media in Roanoke 13. ADJORN. 4:25 P.M. 10 / � a o CITY OF ROANOKE OFFICE OF THE MAYOR t 215 CHURCH AVENUE,S.W., SUITE 452 G{R4-n41-14)/ ROANOKE,VIRGINIA 24011-1594 -:- TELEPHONE: (540)853-7444 FAX (540)853-1145 DAVID A.BOWERS Mayor February 2, 2015 The Honorable Vice-Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, ��OI.Nrwte‘s David A. Bowers Mayor DAB:jec COMMITTEE VACANCIES/REAPPOINTMENTS February 2, 2015 Expiration of the four year term of office of Cynthia D. Lawrence as a Roanoke City representative of the Roanoke Blacksburg Regional Airport Commission ending March 9, 2015. Expiration of the four year terms of office of Ssunny Shah, Troy M. Rech, Joshua T. Dietz and Archie Freeman, Ill, as members of the Parks and Recreation Advisory Board ending March 31, 2015. Expiration of terms of office of Lisa Y. Barksdale, Dennis B. Light and Gail Kinzer Lewis as members of the Fair Housing Board ending March 31, 2015. Expiration of the three-year terms of office of Mae G. Huff, Todd A. Putney, and Richard M. Willis, Jr., as Trustees of the Roanoke City School Board ending June 30, 2015. Trustees Huff and Putney are not eligible for reappointments. Deadline for receipt of applications is Tuesday, March 10, 2015. Council has agreed to review applications on March 16 during 2:00 p.m. session; public hearing on April 20 during 7:00 p.m. session; interviews on May 4 during 2:00 p.m. session; and selection thereafter. Unexpired terms of office of Matthew Hogan and Patricia Johnson as members of the Fair Housing Board ending March 31 , 2016. Four-year terms of office to replace Barbara Botkin and Warner Dalhouse as members of the Architectural Review Board ending October 1, 2018. Unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals ending December31, 2015. Unexpired term of office of Max E. Davis as a City At-large representative of the Blue Ridge Behavioral Healthcare Board of Directors ending December 31, 2016. 1 CITY COUNCIL AGENDA REPORT a w .mss To: Honorable Mayor and Members of City Council Meeting: February 2, 2015 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss or consider the acquisition of real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended. Ch opher P. Morrill City Manager Distribution: Council Appointed Officers 8141 IA) No, i 41%11 ROANOKE CHOICE NEIGHBORHOOD Loudon-Melrose / Shenandoah West Transformation Plan February 2, 2015 ROANOKE REDEVELOPMENT AND AUTHORITY HOUSING Partners in Progress ___....„....r.:7.,,___, 1 OUDON-MELROSE/SHENAND i ki A i 4 R∎\CO:k.CTIOICF Created by NEIGHBORHOOD the City of Roanoke Redevelopment and Housing Agency TRANSFORMATION PLAN �,.Loudon-Melrose and Shenandoah With West Community With assistance from: Council of Community Services Wallace Roberts and Todd,LLC LMW,PC Real Estate Strategies,Inc. Vanasse Hangen Brustlin,Inc. -: s s ■ STAor,ON qtr if 4 -�• �.'.. '4,.,,,,„,-,,, R„nn 1 .kr r �r ae4 t"f 6 "gyp,.............._ ... ,....''-'”'' - -•- ::,0 V".:,, t,., ft "'I .y, + ____Illo err ( r m "t ...e. AV ! ,, ' r ,� *t ` ,`m e Loudon•MeiroSe m - in k ROANOKE CHOICE NEIGHBORHOOD IOUDON•MEIROSE/SHENANDOAH WEST CHOICE NEIGHBORFOO[ TRANSFORMATION PLAN 'co la VA • • • `• . ••�M4•• • • •• ~ a err 1 4VE a • gyp • 11 ii People Goals Housing Goals • Education: Ensure high quality .• • Improve connectivity throughout j education programs along the °w •• Decrease concentration of public M� the neighborhood, with focus on 1 j housing while maintaining one-for- walkability and transit ridership. continuum of cradle-to-career. q,c • Health: Improve access to, and, one replacement of housing units. H Create a range of recreational coordination of health care, and „ • Maintain affordability and offer < < resources to serve local residents li sustain a culture of wellness. 'E '� opportunities for increased 1 and the community at large. homeownership to strengthen the • Employment: Increase family �nh p+ • Enhance retail choices at key %I neighborhood. neighborhood centers that are income, financial literacy, and I g disability work incentive programs. I • Design housing developments to �� easily accessible. EI support community health, safety, • • People with Disabilities: increase 1— • Improve the appearance of and to include choice amenities. self-sufficiency and self-advocacy. commercial areas and stabilize -§- ►I , i residential areas. • Safety: Reduce violent crime and , i i improve the public's safety and - ._-_ -__--_ 1 quality of life. - � '�-+--�-+-+T Hurt Park Elementary -'A 0 0.1 0.4 MiieS „, FIGURE 1:ROANOKE CHOICE NEIGHBORH(_ 41 alb The People Plan _-___— ---f. R(IANOT:F. HOiCT: The plan puts in place a partnership of 17 local organizations and NI I H O O R U O O D resident leaders committed to improving the lives of all neighborhood residents • The plan includes strategies, programs and projects to achieve : • 10 ambitious education goals customized for neighborhood children from pre-school to college; • 3 community health goals that ensure healthy mind and body of all residents; • 3 employment goals that address the neighborhood's high unemployment and poverty rates; • 3 goals that address residents with disabilities; and • a singular goal of reducing crime in the neighborhood Education goals are achieved through three • ROANOKE CHOICE interconnected strategies at every level \ PI (, 11f10111100D . . . „ Access to Programs Family Education & and Services Birth- Engagement Kindergarten Strategy Strategy Goals 6th-8th Grade Goals lst-5th Grade 9-12th Grade Goals Goals Community Support Strategy ROANOKE CHOICE NEIGHBORHOOD LOUDON MELROSE/SHENANDOAH WEST Ch's.)iGE NEIGHBORHOOD TRANSFORMATION f,LA,.. 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Puri: Lr.., .c...: • • -- ••- • improve the appearance of • r--.-24th&Melrose commercial areas and stabilize 3 �' _r_ le residential areas. - rti' Salem&Melrose .• Forest Park '.,r `......'y%W,. �,1 ,•-•""'•;-Hnw,K --_. _ &Salem .. "� ✓ •'r!,;,�,. •• y y R""t t} f � .ppy"• A_zrw !r �. ' kr .2,-, . '°.y,'_yr sh t ................... 24th&Loudon/Salem .. . fit: � ? ""- ;, "2 +y.'"s °,.•..: Pcr. Legend sr,c. ,,,4 y . Street Improvements � �• ~ L___I Intersection Improvements Parks&Open Space Commercial Development . In Community Facilities FIGURE 39: ILLUSTRATIVE SITE PLAN WITH NEIGHBORHOOD IMPROVEMENT. Organization Chart Choice Implementation Lead Applicant Co-A..licant City of Roanoke City of Roanoke Redevelopment and Housing Authority RRHA -City of Roanoke -Roanoke City Schools Governing -Goodwill Industries of the Valleys Cm m Loudon-Melrose Neighborhood ommittee Association United Way of the Roanoke Valley RRHA Joint Resident Council Principal Team Member Principal Tern Member Principal Team Member Housing Implementation Neighborhoods People Implementation Entity Implementation Entity Entity City of Roanoke—Planning Dept. Council of Community Services Neighborhood Task Housing Task Force United Way of Roanoke Valley Force W-Positive Action Toward Health Habitat for Humanity of the Roanoke CariIlion Clinic - Valle Valley Metro ,-City of Roanoke Public Schools y -City of Roanoke Economic Development - New Horizons Healthcare -Rebuilding Together Roanoke i-City of Roanoke Parks and Rec - -Total Action for Progress -Blue Ridge Independent Living Center '-City of Roanoke Police Dept -Family Services of Roanoke Valley of Roanoke—Planning Dept. Community Gardens of Roanoke y y --Residents of Loudon-Melrose -City of Roanoke Police Dept -Residents of Loudon-Melrose -Churches,Non-Profits -Residents of Lansdowne -Residents of Lansdowne -Residents of Melrose Towers -Residents of Loudon-Melrose -Residents of Melrose Towers -Residents of Lansdowne -Residents of Melrose Towers Roles and Responsibilities • Lead Applicant (City of Roanoke): Lead Applicant means the primary entity responsible for implementing the activities identified in the Transformation Plan. The Lead Applicant is responsible for overseeing and coordinating all elements of the Choice Neighborhoods Transformation Plan and is accountable to HUD to complete the work proposed in the application, as amended with HUD approval. The Lead Applicant will sign the Grant Agreement. • Co-Applicant (RRHA): Co-Applicant means an entity with which the Lead Applicant chooses to apply for funding under this NOFA. The Co-Applicant will also sign the Grant Agreement and be responsible for implementing the activities identified in the Transformation Plan. • Principal Team Member (City of Roanoke, RRHA, Council of Community Services): Principal Team Members are the Lead Applicant, Co- Applicant(s) if any, Housing Implementation Entity, People Implementation Entity, and Neighborhood Implementation Entity. Roles and • Housing Implementation Entity ( RRHA) : The entity that is responsible for implementing the Housing component of the Transformation Plan and that is at-risk and financially responsible for developing the housing and the long-term asset management of the housing. • Neighborhood Implementation Entity (City of Roanoke) : The entity that is responsible for coordinating, overseeing and implementing the Critical Community Improvements. • People Implementation Entity ( CCS) : Primarily responsible for facilitating the achievement of the supportive services strategy. Minimally comprised of case management and service coordination related to health, economic development, education and early childhood education. Br, ii,S,5_, Aio 2 . A Roanoke Fire-EMS - 2014 ...._, .....,2, ., . . . , ., , „ i.,:.^-- d'''' X 1• y 7; Department Activities ❑ Community Events ■ Community Walks/Meetings -- _ • ■ Henry Street Festivals l 3 ■ Juneteeth R qL ' ZZZ • Pride in the Park —,,e, d t' 1 -m «, "''il litt • Guns and Hoses a_ ,4 ,, i 1r • Cinco De Mayo �' '' ,,,........7 • National Night Out -1.7. 4 • Read Across America -°------ ■ Citizen Fire/EMS Academy s `..e„..,1 ❑ Prevention Activities :-= s ■ Fire Prevention Month f • City School Art Contest 1 'r : 1 J r t ' . J !_1 tl 5 • Child Safety Seat Inspection ? o ' '` ' "'l c. r � � X ■ Fire Inspections °,;� •..r. Social Media __ r..% ❑ Conferences ■ Equity and Diversity Demand For Service 30,000 25,279 25,529 25,000 20,000 15,000 10,000 5,000 0 2009 2010 2011 2012 2013 2014 • EMS 18,752 19,129 18,497 19,871 19,754 20,429 • Fire 5,203 5,256 5,093 5,887 5,525 5,100 • Fire • EMS N0,r.- Overall Demand For Service Increase 1% EMS Demand Increase 3.4% � �5 Structure Fires Travel Time Performance 100% 0% ' 95% - _ " u —• ___ .31% _ 0% 13.40% .• o .� o 90% 86.71% 85% 0 ° 79.12% 75% 70% 2009 2010 2011 2012 2013 2014 Fire Response - First Due —U— Effective Response Force - ERF / tioANOxe1 First Due — 4 minutes or less 90% ERF 8 minutes or less 90 % '+ 't.; � • ' 4...' , _ Working ..., ., .. : .. ,y4.4., ,- F _ .,.. .0 _ 100 AIM 90 1 = 80 80 70 60 55 50 40 30 20 10 0 I I 1 1 1 2009 2010 2011 2012 2013 2014 Working Fires ii. 9°`'"°is Arson History 50 - 45 - 4 42 40 — 8 35 35 30 27 25 20 21 15 I I 2008 2009 2010 2011 2012 2013 2014 -•-- Arson Fires / at:.NO4 l / FIP,E EMS Structure Fires Confined Fire to Floor of Origin 100% : 0.38% 75% - 43% _..wr.1:,;,° .83% 15.50% 50% - 25% 0% 2009 2010 2011 2012 2013 2014 % of Fires Confined to Floor of Origin FIRE .� Ens *l4 CoR1 Annual Fire Loss History $12,000,000 Pet Smart Sout ` Roanoke Fires n:::::: , • . . :imk Days Inn $6,000,000 = , General Truck Body $4,000,000 1 $3,626,071 ,. 614,221 '. _ , 75,24• ,523,330 $2,000,000 $0 2009 2010 2011 2012 2013 2014 Fire Loss Histo ry 2014 $160,000,000 $146,597,158 $140,000,000 ork $120,000,000 - 4 $100,000,000 t... $80,000,000 a $60,000,000 $40,000,000 $20,000,000 $3,475,245 $0 �S Vim . Pre-Incident Value Property Loss FIRE C EMS Critical - Advanced Life Support Response Time Performance 100.00% . . 0 . 0 . . •• . ; ! I • • . p . • i • • . 1 p • .67% 75.00% 50.00% 25.00% 5 Minutes or Less 90 Percent of the Time 0.00% 2009 2010 2011 2012 2013 2014 ripL *1 Advanced Life Support Response Time Performance 100.00% , 1 . , • 1 1 1 Q % 0 A . . ' o ' 1.26 75.00% 50.00% 25.00% — 8 Minutes or Less 90 Percent of the Time 0.00% t t 2009 2010 2011 2012 2013 2014 r�^ rrIRC vt+` i- C"�i S '�,'� Basic Life Support Response Time Performance 100.00% II I - O O • . I • • • i • • • . . • I 18.19% 95.00% 90.00% 85.00% — 12 Minutes or Less 90 Percent of the Time 80.00°/0 I I I I I 2009 2010 2011 2012 2013 2014 • ` t rIfE 4{A ".,.' EMS Demand for Service Trend 21,000 20,500 20,429 20,000 19,754 1 9,500 19,000 9,129.--- 8,752 —Demand 18,500 8,407 18,497 17,500 17,555 17,000 2007 2008 2009 2010 2011 2012 2013 2014 Ot h er Factors Impacting EMS Performance Times ❑ EMS Reporting Requirements ❑ Hospital Turnover Time ER Load Heart Alert Stroke Alert ❑ Patient Status — Condition ❑ Multi-Patient Incidents ❑ Training — Department Credentialing FIRE E".1S �(� Action Steps ❑ Continue to Closely Monitor System Performance ❑ Make Modifications to Response Levels as Necessary ❑ Evaluate the Implementation of a Second Peak- Time EMS Unit F�f',E � �' kI- CMS :lit .. Recruitment and Diversity ❑ Regional Hiring Process ❑ Regional Recruit School 2011 — Recruit School — 18% R °•, 2012 — Recruit School — 22% • 2013 - Recruit School — 30% ......, 1 i , 110, 14 „I , . ! '' ! . ......._ • 2014 — Recruit School - 50% - 911 . ."1. • 2015 — Recruit School — 20% , v .e_ . 0 ..- • o ,-.je ,, r MIS o --_r _ ,, NOK 6 k J 1x Aa S . wwrM,RtNiMt.nmw i4peata FYelighter;FM7 ua also YrchAr. 1�'. r rate mrsw>iee.smgeryahrs rs Inemmtior. rer that will d 9 ,_�q m.uohd6ecYraea.wawnawugrwaa .wuleuesya.ns»bnluslmms s - -,, ,(tom*or.m+'T^n...aw.Nr.w, I *oeel SYe,Naneww.,rtm 4rmk.am nuw..e.a ue,o�.rt~enr•rn ,.r.. Tire,applytodayi f' UM Roanoke •xw.m.wmrlmw. ws.elbauekxwn.cer M,:w.in: t... Fire-EMSlnvites :o wF6 en e,er...err.... �.yl - 4rJ,/ç iw 4wIrIMxMAllmrlman. i. E".1 s '`l*: Rawwtr i.m GtS Depaemeal elm kJ n6. a.uceerJwwill YwmowYr p� neWWn N.IkF rwswMnw at. ereNlss aft 1oli91wnm hr \1 ,I; 'pwiksw9Plm/*h4,dk1emwidrd US ,,,,,nAMn6wYa 1w64.NvgK}W k,ne. W 6. ooVa.is lnt .11.wWem .4.1.1w4tlM mar+kn.aenwnara meyaM w rw...+.veOw. weAYea.•rtYtawplbtowwlhehN reels meebthm/a become Iwadon4Yh. • ni New Activities for 2015 ❑ New Mobile Fire and EMS Records Managements System — Full Implementation ❑ Wireless 12 lead EKG Transmittal ❑ Business Self Inspection Program ❑ Host Rescue Challenge 2015 un6.NC)K., FIRE + \ t- E 4 F Questions • +, ..„ii,„ P Pi, , Facebook.com WINE �a; F , *. WINE I i �, ��+ F IRE Olt"' . = a,. Twitter.com 1._ ► Roanokeva.gov/FireEMS F -_ o '.,..''''fi:'4 .•-•4::::::.'''. ...../ � ., 114.1 asca^1a `1l1t1aLssafol� `aij ipy ef. • ilQ^1 1Q `rl�k q" , y i1/,1 ill) . LL . 11.• 'fy ' i ti rFr , _. Y, / . lim Iiiiii l .--1. - -_. . �- mann 4 smram Customer Service ....„..,..‘ : _, Philosophical Shift in RPD y operations over last four ears Y ,mss It Traditional Policing -'' ;, • Zero-Tolerance 4 '�- t .. � . J � • Mostly Reactive , • Community Policing w . • Community Cure iy,, A ' " „ • Warrior ' .. ` _ �, t r0 • Independence " / � AO CpE € Non-Traditional Policing tp abblopA"JP «r ,, a ,IIIII.,.10. i • Alternatives to Arrest '�._ 4. • Data-Driven Proactive/Predictive =: • Citizen-Centric Policing Diversity, ` � • Community Care Accountability • Guardian and Customer l V ° • Interdependence Service 'r ° N. : , '~4. � r iIP8 Accountability „,,,c, _ ____ _ _ w mar,.;. • ,,• Citizen Disciplinary Review / . Board _ 1_417ifip ..• anel ■ r ,,� `» Chief's Citizen Advisory Panel -r • Body Camera Focus Group ) ' -� �;rt� • Community Walks ` .. • Community Response Teams `° 4 ” • West End Center Education — i Partnership '" • TAP RPD Reads Partnership - • Big Brothers Big Sisters __� r - Mentoring \may • RPD Inspire - Personal Safety ` ' 1 Partnership with Fleet Feet • Help Save the Next Girl ' ' .. / � aiia .. -`fix'° r > t jos• International Accreditation - . - • A yam« $ 0 k. • Growth Through Opportunity M. Program * ele ' = ... • Certified Crime Prevention ;.• . Community • Recognition by the President's A - " . : 0 r' , 4111 top advisor for Drug Policy } I Divercty x_ *pa•trs ' n n n r- �° HUD GEO 3.o - OneYear Evaluation l00% out of i00% of Workforce/Community The Return on Expenditures for Police Relationships frt.V.r I .e, ,a+c 1. Impact Violent Crime 1. Violent Crime Citywide has decreased 2. Impact Property Crime 2. Property Crime Citywide has decreased 3. Increase Efficiency and Effectiveness of 3. Warrant Service has increased - service of Department Operational Components criminal warrants from 89% in 2013 to 92% 4. Improve the Quality of Life for citizens in 2014; service of Protective Orders from in distressed neighborhoods 77% in 2013 to 89% in 2014; Total Process 5. Build Community Relationships Served went from 86% in 2013 to 91% in 6. Measure Limitations and Realize that 2014; Records Unit VCIN Audit — Excellent; we cannot address everything; Traffic Crashes have decreased; Drug understanding trends and crimes we seizures increased despite a reduction in cannot impact/prevent, but perception misdemeanor and felony charges exists 4. Less victims of all crimes 5. Less citizen complaints, less Internal Investigations, more community outreach 6. See next slide Factors Influencing Crime Rate • SOCIAL/CULTURAL ECONOMIC/MISCELLANEOUS • The attitudes of a jurisdiction's • Population density and degree of citizenry toward crime and the crime urbanization of the locality and reporting practices of its residents surrounding area • Distressed Neighborhoods and • Number of residents vs. the Positive Social Capital "policing population" (i.e. residents • Educational (Literacy), recreational, plus daily commuters, transients, and religious characteristics tourists, shoppers, etc.) • Recidivism • Poverty/Median Income • Single Female Parent Households — • Unemployment Male children 5o% more likely to • Business Districts commit crime by 18 • Climate/Weather • Number persons 15-24 years of age, • Proactive Law Enforcement — this demographic contributes up to Citizen Centric Approach 5o% of all crime • Expenditure on Policing Part I Crime A community is like ash Hurt ' everyc� �'gt rose to be prepared to take the helm. Ten Ye a r Trend Community Walks, Ibsen Y GEO 3.o, iST R DDACTS Ten Year Reduction 1050 — 7000 • Violent Crime - 63.68% • Property Crime - 34.39% • Total Crime - 37.75% 850 - 6250 • Violent Crime - 52.3.0% • Property Crime - 15.67% 650 5500 • Total Crime - 19.76% • Community Dependent 450 -- -- 4750 Partnership • Community Leaders must take lead on positive social capital development in 250 4000 distressed neighborhoods o 0 N. CO 0 0 N CO Cr • Property Crime is still most o o o 0 0 o 0 0 0 0 persistent, widespread N N N N N N N N N N problem for community • Micro-spatial violence • RPD's ability to be flexible in = Property Crime -do-Violent Crime addressing issues proactively and predictively Officers ( Does not include Recruits) • 53 Officers were injured on duty - 4: r.R° R , ._ • 13 Officers were exposed to biohazards • 33 Officers were assaulted (16 assaults ` involved a weapon) )* • Officers were shot at four times • Over 150,000* citizen/police contacts with only 26 Citizen Complaints (approximately 0.00017 %) * Highly Conservative Estimate j. Future RPD Efforts -0 Oar` MI_ � • Priority One: Body Worn Cameras — Citizen Focus Group has presented proposed Policy recommendations • Priority Two: Shot Detector and Remote Video Capabilities • Priority Three: Drug and Alcohol Grant Project with Roanoke Prevention Alliance in Belmont, Fallon, Morningside and Kenwood Neighborhoods • Priority Four: Continued evolution of Citizen-Centered Policing - TAP Grant Partnership for Community Liaison to help address the community apathy in some distressed neighborhoods • Priority Five: Continued assessment of effectiveness and efficiency of Department operations .- ...__ . __. . • . si.uawwo ) 2 suoilsano • , .. . ..._ . ...if . i .. , r.. .. . . r 0 . ....6 .a,..laJ• V 4111" . saa t, . . ...: ...., _ . ( . . .. .,. ; .• .... , . 41, •" , It 4 •,--•- ...-• - .... •. W-71111.111? 7 ) • ' II . 4' ..;.. • . . - . .. - :- .., -. 40-h.• - —,..-, . I..--' - . t 1 6 '. ...- .. ......___ ...._ w. . ._ __. ..„ -....: . . , , . .,.„., . . . O. '. ':,-..1' ......, I AN. ' ■,., ,. . • . 1 -'.... ; i• /1 ilk .....-55Nai . . 0 th1114 , . '....loi..../ ....... I• I 4- 0 tfl ra , cu+ ri - N V O � i M (1 A `} CU \- / CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPIIANIE M.MOON REYNOLDS,MMC E-mail: elerk(n!roanokeva.gav JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk February 4, 2015 The Reverend Tim P. Harvey Central Church of the Brethren 416 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Reverend Harvey: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, February 2, 2015. Sincerely, )14;(11-3n1 iThttl 62/01411--e Stephanie M. Moon Reynolds, MMC City Clerk SMR:aa Office of the Mayor CITY OF rv , ROANOKE totiamatiou WHEREAS, thousands of dogs have served with honor, personal courage and valor throughout the history of our country's military commitments and have served alongside their handlers in peacetime and in combat; WHEREAS, these dogs of war serve to save and protect and have answered the call in defending our hard won freedom. These dogs need to be honored and remembered; WHEREAS, the official Army K9 program was created March 13th,1942, so, it is out of respect for our K9 partners that have sacrificed so much, that we declare March 13th as K9 Veteran's Day; WHEREAS, still today, Police and Military Working Dogs help safeguard our country's borders and engage our enemies in war abroad with personal courage and honor; WHEREAS, due to the current war on terror, our K9 partners who are on the frontlines with U.S. Customs , Border Patrol, Police, Search and Rescue and many more are included with the Military Working Dog in this recognition, as they too protect and serve our country; and WHEREAS, it is well known that our K9 brothers are loyal, loving, devoted to their handler and will knowingly place themselves in harms way, make the ultimate sacrifice, laying down their life to protect their handler. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, encourage all citizens to acknowledge and support our four- legged K9 Warriors and honor all of our Police and Military Working Dogs and our K-9 Veterans, past and present. Semper Fido! And, do hereby proclaim March 13, 2015 throughout this great, six-time All-America City, now and hereafter as K-9 VETERANS DAY. Given under our hands and the Seal of the City of Roanoke this second day of February in the year two thousand and fifteen. ATTEST: Stephanie M. Moon Reynolds David A. Bowers City Clerk Mayor 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 2, 2015 Subject: Request to Schedule a Public Hearing to Consider Sale of City- Owned Property Located at 1231 Midvale Avenue, S.W. Background: Black Dog Properties, L.L.C. (Black Dog), has requested that the City of Roanoke sell approximately 1/2 of a property, not to exceed 1 .25 acres, located at 1 231 Midvale Avenue, S.W., (Official Tax Map #1221301 ) for the expansion of Black Dog's adjacent business. City staff and Black Dog's representative have prepared an Agreement for Purchase and Sale of Real Property. Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to selling City-owned property the City is required to give public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: Authorize the City Clerk to schedule and advertise a public hearing on the proposal involving the sale of City-owned property located atl 231 Midvale Avenue, S.W., to be held on February 17, 2015, at 7:00 p.m., or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager. stopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director of Economic Development Steve Buschor, Director of Parks and Recreation CITY COUNCIL REPORT To: Honorable Mayor and Members of City Council Date: February 2, 2015 Subject: Fair Housing Board Annual Report for 2014 The Fair Housing Board is pleased to provide this Annual Report for 2014 to City Council. As you will read below, the Board undertook a number of activities during the past year and is looking to a new year of both opportunities and challenges. Purpose and Function: Under the City Code, the Fair Housing Board (Board) is to serve as a source of public information on fair housing through outreach, education and training. Through a modest annual allocation from the City's Community Development Block Grant (CDBG), detailed below, the Board has continued efforts to raise awareness. Membership: During the past year, the Board worked diligently to secure a full complement of members. As of the date of this report, the Board is still short three members from its seven member roster. There is, however, an active and engaged three member advisory committee which assists with Board functions and activities. Outreach and Education Activities: The Fair Housing Board is pleased to report a significant increase in activities and outreach compared to prior years. In line with the Board's mission, two Fair Housing seminars were held at the Jefferson Center during 2014. The first session, held on May 7, 2014, was led by Mally Dryden-Mason of the Virginia Fair Housing Office, and was similar to previous events, drawing 204 Realtors and housing providers. The November 20, 2014 session was led by Mally Dryden- Mason of the Virginia Fair Housing Office, drawing 1 53 participants. The Board conducted two quarterly presentations to Trust House residents, with a total of 60 attending. In a new outreach effort this year, the Board conducted training for the staff of the Roanoke Rescue Mission in fair housing and landlord- tenant act requirements. This new training was so well received that the Board subsequently completed two trainings for the women and families living in the Rescue Mission, and have been asked to present other trainings in the future. In addition, the Board conducted one training session for the Roanoke Redevelopment Housing Authority in November, 2014. Additional trainings will be held there in the future. To accompany the proclamation of the month of April as Fair Housing Month, the Board held a poster contest for elementary school children. There were 35 entries. The 2 winning entries were displayed on billboards. In accordance with the Analysis of Impediments to Fair Housing Choice, the Fair Housing Board partnered with the Blue Ridge Independent Living Center (BRILC) and Virginia Housing Development Authority (VHDA) to identify and promote disabled-accessible rental units. The Board is also offering guidance to housing providers on fair housing and tenant selection policy. In accordance with Title VIII of the Federal Civil Rights Act, the Board is reviewing HUD-funded contracts the City engages in with sub-recipients to ensure Fair Housing compliance. What Lies Ahead: For calendar year 2015, the Fair Housing Board has several priorities: In response to recommendations of the Analysis of Impediments to Fair Housing Choice, completed in the spring of 2012, the Fair Housing Board will shift focus to concentrate its efforts more on active outreach rather than on advertising. The Board will continue to schedule presentations to both resident groups and staff of residential programs such as Trust House and the Rescue Mission, and actively seek out additional opportunities to present to other organizations. The Board has made overtures to both the Roanoke Valley Apartment Association and the Roanoke Valley Realtors' Association, and will begin offering policy and advertising review services for adherence to fair housing regulations. The Board will continue its efforts to raise public awareness regarding fair housing rights and responsibilities. The Fair Housing Board hopes that Council finds this annual report informative and useful. The Chair and members stand ready to respond to any City Council questions or comments. Crystal H. Hypes Secretary to the Board Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director of Planning Building and Development 2 b' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 •v, Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MM(. E-mail: clerk4oruunokevu.y;av JONATHAN E.CRAF P,CMC City Clerk Deputy, City Clerk CECELIA T.WEER,CMC Assistant City Clerk February 3, 2015 Susan Williams, Director Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams This is to advise you that Cindy McFall has qualified as the City of Roanoke's representative of the Local Office on Aging Advisory Council for a one-year term of office, commencing March 1, 2015 and ending February 28, 2016. Sincerely, teneneekttlie Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cindy L. McFall, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one- year term of office commencing March 1, 2015, and ending February 28, 2016, according to the best of my ability. So help me God. Cindy L. McFaII The foregoing oath of office was taken, sworn to, and subscribed before me by Cindy L. McFall this, day of �flt&t�.�2015. a Brenda S. Hamilton, Clerk of the Circuit Court / 16944± By � , Clerk F CITY OF ROANOKE OFFICE OF THE CITY CLERK . .;, 215 Church Avenue, S. W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEFII ANTE M.MOON REYNOLDS,MMC E-mail derk�a)roanokeva.gov JONATII AN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant City Clerk February 3, 2015 Debbie Bonniwell, Executive Director Blue Ridge Behavioral Healthcare 301 Elm Avenue SW Roanoke, VA 24016 Dear Ms. Bonniwell: This is to advise that Daniel E. Karnes has qualified as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Nancy B. Page ending December 31, 2015. Sincerely, Whoa,' In � y Stephanie M. Moon Reynolds, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Daniel E. Karnes, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, to fill the unexpired term of Nancy B. Page ending December 31 , 2015, according to the best of my ability. So help me God. / /•� � Danie . Kar -s ri The foregoing oath of office was taken, sworn to, and subscribed before me by Daniel E. Karnes thisc0 ' day of 11,V 21/V1j 2015. Brenda S. Hamilton, Clerk of the Circuit Court B Ask,kI ft takad ! I - Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40161-020215. A RESOLUTION accepting the FY 2014 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY 2014 State Homeland Security Program Grant offered by the VDEM in the amount of $84,635.00, to be used to purchase equipment and supplies for the Roanoke Fire-EMS Division 6 Heavy Technical Rescue Team. There is no local match funding required for this grant. The grant is more particularly described in the City Council Agenda Report dated February 2, 2015. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as maybe required in connection with the City's acceptance of this grant. ATTEST: tbi41,.....t.,‘ kroS-N- City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40162-020215. AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of Heavy Tactical Rescue Team equipment, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment 35-520-3760-2035 $ 40,510 Training and Development 35-520-3760-2044 10,000 Vehicular Equipment 35-520-3760-9010 14,000 Other Equipment 35-520-3760-9015 20,125 Revenues VDEM SHS HTR Team FY14 35-520-3760-3760 84,635 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Itatkun:Lify. Ffir City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 2, 201 5 Subject: Virginia Department of Emergency Management Heavy Technical Rescue Grant Acceptance Background: Roanoke Fire-EMS serves as the Division 6 Heavy Technical Rescue (HTR) Team in conjunction with Roanoke County Fire & Rescue and Salem Fire-EMS. The Virginia Department of Emergency Management (VDEM) allocates funds each year to regional teams for related expenses. VDEM has awarded the City of Roanoke funds in the amount of $84,635 from the FY 2014 State Homeland Security Program Grant. This grant requires no matching funds from the City. These grant funds will be used for the purchase of necessary equipment and supplies for the HTR Team. Considerations: City Council action is needed to formally accept and appropriate these funds and to authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with the provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate of $84,635 in account 35-520-3760 and appropriate funding in the same amount into accounts to be established in the Grant Fund by the Director of Finance. topher P. Morrill City Manager Distribution: Council Appointed Officers j�-- IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40163-020215. A RESOLUTION authorizing acceptance of the Virginia Sexual & Domestic Violence Victim Fund(V SDV VF)Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services(DCJS),and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Services,the Virginia Sexual&Domestic Violence Victim Fund Grant in the amount of$15,794.00,with a local match of$10,460.00,making the total funding $26,254.00, for the continued employment of the Police Department's Sexual Violence Specialist and Hispanic Outreach Coordinator, as more particularly described in the City Council Agenda Report dated February 2, 2015. 2. The City Manager is hereby authorized to execute and file,on behalf of the City,any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing grant. ATTEST: 0� v �'�, C;iiy Cl�ls, R-police dept sexual&domestic violence coordinator grant.2-2-2015.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40164-020215. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Wages 35-640-3363-1002 $ 17,472 City Retirement 35-640-3363-1105 3,699 Health Savings 35-640-3363-1117 166 FICA 35-640-3363-1120 1 ,337 Medical Insurance 35-640-3363-1125 2,946 Dental Insurance 35-640-3363-1126 328 Life Insurance 35-640-3363-1130 220 Disability Insurance 35-640-3363-1131 86 Revenues Domestic Violence Victim FY15 - State 35-640-3363-3363 15,794 Domestic Violence Victim FY15 - Local 35-640-3363-3364 10,460 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: h'�, 9t k.-661 e City Clerk. rep ""' � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 2, 2015 Subject: 2015 Virginia Sexual and Domestic Violence Victim Fund Grant Background: The Department of Criminal Justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $15,794 in grant funding as part of the Virginia Sexual and Domestic Violence Victim Fund. There is no local match requirement. The Roanoke Police Department will use the award to partially fund its existing Sexual Violence Specialist position. The Sexual Violence Specialist was previously funded as a full-time employee position through a combination of general funds and grant funds in the absence of alternative grant funding sources. The 2015 grant is a 6-month grant designed to transition the grant position from calendar year to fiscal year. The 201 5 Virginia Domestic Violence Victim Fund grant is not sufficient to fully cover the salary and benefits of a full time position. To maintain the position as a full time employee at current salary and benefit levels, the City of Roanoke will be required to provide an additional $10,460 in funding to the 2015 Virginia Domestic Violence Victim Fund grant. The Sexual Violence Specialist is an essential employee who provides services to the victims of sexual assault. The Sexual Violence Specialist investigates sexual violence offenses, ensures that victims receive support services throughout their case, and prepares cases for prosecution. Beyond the services that the employee provides in their grant funded capacity, the individual also serves as the Hispanic Outreach Coordinator for the Roanoke Police Department. The Hispanic Outreach Coordinator coordinates community events, assists in criminal investigations, and works to improve community relations. Recommended Action: Accept the 2015 Virginia Domestic Violence Victim Fund grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate for State grant funds of $15,794, transfer funding in the amount of $10,460 from the Grant Match account (35-300-9700-5415) to provide local match funding, and appropriate total funding of $26,254 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget 2 0 Lt IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40165-020215. A RESOLUTION authorizing acceptance of the 2015 V-STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services,and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Service, the 2015 V-STOP Grant in the amount of $28,193.00,with a required local match of$9,398.00, and an additional local match of$10,870.00, making the total funding $48,461.00, to employ the Police Department's full-time non-sworn Domestic Violence Specialist, as more particularly described in the City Council Agenda Report dated February 2, 2015. 2. The City Manager is hereby authorized to execute and file,on behalf of the City,any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing grant. ATTEST: itrtk 404.44.1ein lefrt57 City Clerk. R-V-STOP GRANT-2-2-15.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40166-020215. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant (VSTOP), amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary 35-640-3120-1002 $35,441 ICMA Retirement 35-640-3120-1115 3,142 FICA 35-640-3120-1120 2,711 Medical Insurance 35-640-3120-1125 5,990 Dental Insurance 35-640-3120-1126 333 Life Insurance 35-640-3120-1130 844 Revenues VSTOP Grant CY2015 - State 35-640-3120-3120 28,193 VSTOP Grant CY2015 - Local 35-640-3120-3121 20,268 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. a 404 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 2, 2015 Subject: 2015 Violence Against Women Act: V-STOP Grant Background: The Department of Criminal Justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $28,193 in grant funding as part of the Violence Against Women Act (V-STOP). The Roanoke Police Department will use the award to fund its existing Domestic Violence Specialist position. The 201 5 V-STOP grant award, like previous V-STOP grant awards, requires a local match of $9,398. Unfortunately, the 2015 V-STOP grant, like the 2014, 2013 and 2012 V-STOP grant awards, was 1 5% less than the 2011 grant award. To maintain current salary and benefit levels for the position, the City of Roanoke will be required to provide an additional $10,870 to the 201 5 V-STOP grant for a total local match of $20,268. The Domestic Violence Specialist is an essential employee who is tasked with providing services to the victims of domestic violence. The Domestic Violence Specialist investigates domestic violence offenses, ensures that victims receive support services throughout their case, prepares cases for prosecution and directs police department resources towards apprehending the most dangerous offenders. Recommended Action: Accept the 201 5 V-STOP Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $28,193, transfer funding in the amount of $20,268 from account 35-300-9700-541 5 to provide the local match funding, and appropriate total funding of $48,461 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. i Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40167-020215. AN ORDINANCE authorizing the City Manager to execute a Memorandum of Understanding between the City of Roanoke and Healthy Housing Solutions,Inc.,pertaining to the City of Roanoke's participation in two Department of Housing and Urban Development funded test pilot projects; and dispensing with the second reading of this ordinance by title. WHEREAS, in November, 2014, the Department of Housing and Urban Development ("HUD"), Office of Lead Hazard Control and Healthy Homes, nominated the City of Roanoke's Lead Safe Roanoke program and its administrators to participate in two HUD funded test pilot projects; WHEREAS, Healthy Housing Solutions, Inc. ("Solutions"), has been retained by HUD to assist HUD in the development and execution of these test pilot projects; WHEREAS, the City of Roanoke was one of only four localities selected nationwide to participate in these test pilot projects; WHEREAS, in response to the City's agreeing to participate in the projects, Solutions has agreed to fund direct costs arising out of the City's participation, up to $10,000.00, to support the work and tasks that are more particularly described in the City Council Agenda Report dated February 2, 2015; and WHEREAS, the revenue of up to $10,000.00 referred to above will not reduce the City's HUD Lead Hazard Control Grant award for the Lead Safe Roanoke program, and participation in these test pilot projects will not result in any additional expenditure of City general funds. 1 THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, a Memorandum of Understanding between the City of Roanoke and Healthy Housing Solutions,Inc., pertaining to the City of Roanoke's participation in two HUD funded test pilot projects, such Memorandum of Understanding to be upon such terms and conditions as are more particularly described in the City Council Agenda Report dated February 2, 2015. 2. Pursuant to the provisions of Section 12 of the City Charter,the second reading of this ordinance by title is hereby dispensed with. ATTEST: ne)• nill'Y‘ (k.3441— City Clerk. 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40168-020215. AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) Office of Lead Hazard Control and Healthy Homes Program for the Lead Hazard Database and Mobile Applications Projects, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35-615-8157-1002 $ 3,000 FICA 35-615-8157-1120 230 Expendable Equipment (<$5,000) 35-615-8157-2035 700 Program Activities 35-615-8157-2066 1 ,070 Travel 35-615-8157-8052 5,000 Revenues HUD Pilot Database Project FY15 35-615-8157-8157 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 44004tAiikY). r „ ,4ti City Cle CITY COUNCIL AGENDA REPORT 1 i3.3S3b' t� t To: Honorable Mayor and Members of City Council Meeting: February 2, 2015 Subject: Department of Housing and Urban Development (HUD), Office of Lead Hazard Control and Healthy Homes Database Pilot Project and Mobile Application Project Background: On September 30, 2014, HUD announced that the City's application, submitted in June, 2014, in response to the Office of Lead Hazard Control and Healthy Homes FY2014 Notice of Funding Availability, was being awarded $2,179,064 to continue the Lead Safe Roanoke programs in the City for another three year period. In November 2014, the HUD Office of Lead Hazard Control and Healthy Homes (OLHCHH) nominated the staff administering the City's Lead Safe Roanoke program to participate in two HUD funded projects that will (1 ) produce a set of recommendations on the scope of data, feasibility, and options for database functionality and architecture, which can be used to capture outcomes from HUD OLHCHH's grantees and enable OLHCHH to use the data for program evaluation; and (2) configure, develop, test, and deliver an electronic mobile tool for healthy home assessments using the Healthy Home Rating System (HHRS) for HUD OLHCHH. Healthy Housing Solutions, Inc. and their consultant Synaptic Advisory Partners (Synaptic) have been retained by HUD to assist in the development and execution of these projects. The City was one of only four localities selected nationwide to participate in these projects. Lead Safe Roanoke Program staff were selected by HUD OLHCHH and Healthy Housing Solutions, Inc., to (1 ) participate on a series of webinar meetings and then pilot test a limited number of features and functions for proposed enhancements to HUD OLHCHH's existing data and grants management system (Project #1 ); and (2) participate in a series of webinar meetings and then pilot test a new electronic mobile tool to capture and record the results of healthy home assessments using the HHRS. In response to this assignment for Lead Safe Roanoke's participation in the pilot projects, Healthy Housing Solutions, Inc. agrees to fund direct labor expenses and other direct costs up to $10,000 to support the work and tasks outlined below. Considerations: HUD/Healthy Housing Solutions, Inc. (Solutions) requires that the City provide Lead Safe Roanoke staff to: • Be engaged in all related tasks and assignments for Project #1 and Project #2, including dedicating staffing and resources, committing the necessary time to participate on conference calls, webinars and in-person meetings, preparing for and carrying out local pilot testing activities, and providing constructive feedback; • Assign at least one representative to communicate with HUD OLHCHH, Solutions, and Synaptic to provide information and feedback as requested during the course of the project; • Assign at least one representative to participate on a kickoff teleconference with HUD OLHCHH, Solutions, and Synaptic; • Assign at least one representative to attend and participate at an in- person kickoff meeting and initial workshop at the offices of HUD OLHCHH in Washington, DC in December 2014. • Assign at least one representative to participate on a series of 16 workshop webinars for Project #1 and Project #2 led by Synaptic on business process, database design, workflow and automated notifications, data migration and initial loading, user roles and profiles, integration requirements, data capture and user interface design, technical requirements, and analytics design; • Assign at least one representative to participate on a training webinar led by Synaptic to prepare to use the pilot data and grants management system (Project #1 ); • Assign at least one representative to participate on a training webinar led by Synaptic to prepare to use the draft mobile assessment tool (Project #2); • Test usage of the functions and features of the pilot data and grants management system as per instructions from Synaptic (Project #1 ); • Test usage of the functions and features of the draft mobile assessment tool as per instructions from Synaptic (Project #2); • Report back to HUD OLHCHH, Solutions, and Synaptic, as per instructions from Synaptic, on usage of the functions and features of the pilot data and grants management system (Project #1 ); • Report back to HUD OLHCHH, Solutions, and Synaptic, as per instructions from Synaptic, on usage of the functions and features of the draft mobile assessment tool (Project #2); and • Be prepared to deliver a brief presentation on usage of the functions and features of the pilot data and grants management system (Project #1 ) and usage of the functions and features of the draft mobile assessment tool (Project #2) at the HUD OLHCHH Grantee Orientation Conference in Orlando, Florida on April 22-24, 201 5. Solutions will pay the City $5,000 upon execution of a Memorandum of Understanding (MOU), approved as to form by the City Attorney, and an additional $5,000 upon the City's satisfactory performance under the MOU. The $10,000 revenue will not reduce the City's HUD Lead Hazard Control Grant award for the Lead Safe Roanoke program, and participation in these test pilot projects will not result in any additional expenditure of City general funds. 2 Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding, setting forth the responsibilities consistent with this Report to Council, such Memorandum of Understanding to be approved as to form by the City Attorney, and accept funding of up to $10,000 from Healthy Housing Solutions, Inc., consistent with the terms of the Memorandum of Understanding. Adopt the accompanying budget ordinance to establish a revenue estimate of $10,000, and to appropriate total funding of $10,000 into accounts to be established in the Grant Fund by the Director of Finance. istopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director, Planning Building and Development Bob Clement, Neighborhood Services Coordinator Ann Weaver, Program Manager, Lead Safe Roanoke 3 Healthy Housing Solutions Inc 10320 Little Patuxent Parkway,Suite 500 Columbia MD 21044 443.539.4180 FAX 443.539.4181 mw.healthyhousingsolutions.cor Memorandum of Understanding I. Recitals This Memorandum of Understanding (MOU) between Healthy Housing Solutions, Inc. (Solutions) and the City of Roanoke, Virginia(City) outlines the purpose, role, and responsibilities of each party for two related U.S. Department of Housing and Urban Development, (HUD) Office of Lead Hazard Control and Healthy Homes (OLHCHH) projects that will (1) lead to the development of a set of recommendations on the scope of data, feasibility, and options for database functionality and architecture, which can be used to capture outcomes from HUD OLHCHH's grantees and enable OLHCHH to use the data for program evaluation and possible research; and (2) to configure, develop, test and deliver an electronic mobile tool for healthy home assessments using the Healthy Home Rating System (HHRS) for HUD OLHCHH. The City has been recruited by HUD OLHCHH and Solutions to (1) participate on a series of webinar meetings and then pilot test a limited number of features and functions for proposed enhancements to HUD OLHCHH's existing data and grants management system (Project #1); and (2) participate on a series of webinar meetings and then pilot test a new electronic mobile tool to capture and record the results of healthy home assessments using the HHRS. The City hereby accepts this invitation for both projects and agrees to commit the necessary personnel and other resources. II. Background HUD OLHCHH has an existing data and grants management system, which its grantees must report into in order to record key statistics and outcomes from their grant activities. However, because this system has limitations, HUD OLHCHH desires to enhance and/or expand its capabilities. Towards that end, HUD OLHCHH engaged Solutions in FY 2014 to organize a 15- member expert panel, which met and deliberated via webinar over a six-month period, reviewed five different data systems, and provided recommendations for improvements to HUD OLHCHH's current system as well as desirable new functions. After Solutions submitted its final report for this assignment in September 2014, HUD OLHCHH further engaged Solutions to determine and develop specifications for potential design enhancements and features for its system, and then conduct a pilot application to test their functionality. As a result, Solutions has subcontracted with Synaptic Advisory Partners, LLC (Synaptic), which previously assisted with the expert panel meetings and analysis of existing data systems, to play a significant role on this new task. HUD OLCHHH Data Management System Design and Mobile Application Development Projects 1IPage Healthy Housing Solutions- HUD OLHCHH also requires that certain of its grantees use the HHRS when assessing housing units that will be repaired and/or remediated using federal grant funds. The HHRS includes 29 residential health and safety hazards, and enables prioritization of those identified hazards based on their likelihood (i.e., frequency) of causing harm to humans and the potential outcomes (i.e., severity) of that harm. Grantees must repair and/or remediate those hazards identified by the HHRS as having the highest combined potential frequency and severity of harm scores. HUD OLHCHH prepared a MS Excel workbook for grantees to estimate and then calculate likelihood and outcomes for these hazards, which is available for download. However, HUD OLHCHH desires to create an electronic mobile tool, which can function in both online and offline modes via Software as a Service, to enable the assessment/inspection of housing units and then scoring with the HHRS. Solutions has also subcontracted with Synaptic to design, develop, test and deliver this tool to HUD OLHCHH. III. The City's Responsibilities and Agreement with Solutions The City commits to the following responsibilities: • Be engaged in all related tasks and assignments for Project#1 and Project#2, including dedicating staffing and resources, committing the necessary time to participate on conference calls, webinars and in-person meetings, preparing for and carrying out local pilot testing activities, and providing constructive feedback; • Assign at least one representative to communicate with HUD OLHCHH, Synaptic and Solutions, and provide information and feedback as requested during the course of the project; • Assign at least one representative to participate on a kickoff teleconference with HUD OLHCHH, Synaptic and Solutions; • Assign at least one representative to attend and participate at an in-person kickoff meeting and initial workshop at the offices of HUD OLHCHH in Washington, DC in December 2014. • Assign at least one representative to participate on a series of 16 workshop webinars for Project #1 and Project#2 led by Synaptic on business process, database design, workflow and automated notifications, data migration and initial loading, user roles and profiles, integration requirements, data capture and user interface design, technical requirements, and analytics design; • Assign at least one representative to participate on a training webinar led by Synaptic to prepare to use the pilot data and grants management system (Project#1); • Assign at least one representative to participate on a training webinar led by Synaptic to prepare to use the draft mobile assessment tool (Project #2); • Test usage of the functions and features of the pilot data and grants management system as per instructions from Synaptic (Project #1); • Test usage of the functions and features of the draft mobile assessment tool as per instructions from Synaptic (Project #2); • Report back to Synaptic, HUD OLHCHH and Solutions, as per instructions from Synaptic, on usage of the functions and features of the pilot data and grants management system (Project #1); • Report back to Synaptic, HUD OLHCHH and Solutions, as per instructions from Synaptic, on usage of the functions and features of the draft mobile assessment tool (Project #2); and HUD OLCHHH Data Management System Design and Mobile Application Development Projects 2IPage Healthy Housing Solutions- • Be prepared to deliver a brief presentation on usage of the functions and features of the pilot data and grants management system (Project#1) and usage of the functions and features of the draft mobile assessment tool (Project#2) at the HUD OLHCHH Grantee Orientation Conference in Orlando, Florida on April 22-24, 2015. IV. Project Stages and Timeline November 2014 • Initial kickoff teleconference with HUD OLHCHH, Synaptic and Solutions. December 2014 • Kickoff meeting at HUD OLHCHH in Washington, DC with OLHCHH, Synaptic and Solutions. • Webinar workshops with Synaptic begin. January 2015 • Webinar workshops with Synaptic continue. February 2015 • Webinar workshops with Synaptic conclude. • Training webinar with Synaptic to prepare to use the pilot data and grants management system (Project#1). • Training webinar with Synaptic to prepare to use the draft mobile assessment tool (Project #2). March 2015 • Field testing of the functions and features of the pilot data and grants management system, as per instructions from Synaptic, and provide feedback to Synaptic, HUD OLHCHH and Solutions (Project#1). • Field testing of the functions and features of the draft mobile assessment tool, as per instructions from Synaptic, and provide feedback to Synaptic, HUD OLHCHH and Solutions (Project#2). April 2015 • Conclude field testing of the functions and features of the pilot data and grants management system, as per instructions from Synaptic, and provide feedback to Synaptic, HUD OLHCHH and Solutions (Project#1). • Conclude field testing of the functions and features of the draft mobile assessment tool, as per instructions from Synaptic, and provide feedback to Synaptic, HUD OLHCHH and Solutions (Project#2). • Attend HUD OLHCHH Grantee Orientation Conference in Orlando, Florida on April 22-24 and provide a brief presentation, as requested, on usage of the functions and features of the pilot data and grants management system (Project #1), and usage of the functions and features of the draft mobile assessment tool (Project #2). HUD OLCHHH Data Management System Design and Mobile Application Development Projects 31 Page Healthy Housing Solutions'"` V. Program Management The following representatives from each party will serve as the primary contacts for matters pertaining to this MOU: Solutions The City of Roanoke, Virginia Jackson L. Anderson, Jr. Christopher P. Morrill President/CEO City Manager 10320 Little Patuxent Parkway, Suite 500 215 Church Ave, S.W., Rm 364 South Columbia, MD 21044 Roanoke, Virginia 24011 (443) 539-4182 (540)-853-2333 janderson cr,healthyhousingsolutions.com chris.morrill@roanokeva.gov VI. Intellectual Property It is agreed between the parties that this effort is not for research and development services, and that there is no expectation of any "invention(s)" (defined as any discovery, which is or may be patentable or otherwise protected under Title 35 of the U.S. Code) in the performance of work conducted under this MOU. VII. Funding Solutions and the City hereby agree that Solutions will pay the City a maximum of$10,000, inclusive of all direct labor expenses and other direct costs, to support its work on the tasks and assignments as outlined in Sections III and Section IV above. This funding will be incrementally dispersed by Solutions to the City according to the following schedule: 1. Signing of the MOU: 50% ($5,000) 2. Satisfactory completion of all assignments as determined by HUD OLHCHH, Synaptic and Solutions: 50% ($5,000) IN WITNESS WHEREOF, the parties have caused to be properly executed on their respective behalf this Memorandum of Understanding, effective for all intents and purposes as of November 15, 2014. City of Roanoke, Virginia Healthy Housing Solutions, Inc. 215 Church Ave, S.W., Rm 364 S 10320 Little Patuxent Parkway, Suite 500 Roanoke, Virginia 24011 Columbia, MD 21044 Name (printed) Christopher P. Mon-ill Name Jackson L. Anderson, Jr. Title City Manager Title President/CEO Signature Signature Date Date HUD OLCHHH Data Management System Design and Mobile Application Development Projects 4I Page \\(.1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of February, 2015. No. 40169-020215. A RESOLUTION authorizing the City Manager to submit an application to the Department of Housing and Urban Development's Choice Neighborhoods Implementation Grant Program for an amount not to exceed $30,000,000.00; and authorizing the City Manager to take additional actions in connection with such application. WHEREAS, in November, 2014, the Department of Housing and Urban Development ("HUD") published a Notice of Funding Availability to interested parties, local governments, and local housing authorities, identifying the timeline and procedures for the development and receipt of applications to the Choice Neighborhoods Implementation Grant Program ("Program"); WHEREAS, in October, 2012, the Roanoke Redevelopment and Housing Authority ("RRHA") received a HUD Choice Neighborhoods Initiative Planning Grant to create a Transformation Plan for the Loudon-Melrose/Shenandoah West neighborhoods; WHEREAS, the RRHA's Transformation Plan is the framework around which the City of Roanoke's application to the Program has been developed; WHEREAS, the guidelines for the Program require that the Program fund three basic areas of improvement, as more fully set forth in the City Council Agenda Report dated February 2, 2015; and WHEREAS, there is a five percent (5%) minimum threshold funding match requirement for the Program which may be met by cash or in-kind donations. R-HUD application Choice Neighborhoods grant program.doc 1 THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Council hereby authorizes the City Manager to submit an application for the Department of Housing and Urban Development's Choice Neighborhoods Implementation Grant Program for an amount not to exceed $30,000,000.00, as more fully set forth in the City Council Agenda Report dated February 2, 2015. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents in connection with such application, such documents to be approved as to form by the City Attorney, and to take any other actions to respond to any inquiries or provide supplemental information. ATTEST: Wits:4:M, bet'l Pre I-P.A1 City Clerk R-HUD application Choice Neighborhoods grant prograrn.doc 2 ,.W'Ir` CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 2, 2015 Subject: Authorizing Request for Application to the Choice Neighborhoods Implementation Grant Program Background: The United States Department of Housing and Urban Development's (HUD) signature place-based initiative to support the goal of neighborhood revitalization and empowerment to residents living in those neighborhoods is the Choice Neighborhoods Implementation Grant Program (Program). In November, 2014, HUD published a Notice of Funding Availability (NOFA) to interested parties, local governments, and local housing authorities identifying the time line and procedures for the development and receipt of applications to the Program. An implementation grant is intended to support those communities that have undergone a comprehensive local planning process and are proposing to implement their "Transformation Plan" to redevelop and revitalize a neighborhood or neighborhoods. The individual grants are anticipated to be awarded in increments not to exceed $30,000,000 each, subject to total funding availability for Federal Fiscal Years 2014 and 2015. Eligible applicants are public housing authorities, local governments, for-profit entities, non-profit entities and tribal entities. A unit of local government must be either the Lead Applicant or the Co-Applicant in all applications. The City of Roanoke, in conjunction with the Roanoke Redevelopment and Housing Authority (RRHA) and the Council of Community Services (CCS) proposes to submit an application to the Program for the Loudon-Melrose/Shenandoah West area of the City. Considerations: In October, 2012, RRHA received a HUD Choice Neighborhoods Initiative Planning Grant to bring together the many stakeholders in the Loudon-Melrose/Shenandoah West neighborhoods and to leverage the variety of existing resources in order to create a Transformation Plan to address many of the negative influences that adversely affect the community and also to build upon its assets. The planning process kicked off in February, 2013 with a series of community and stakeholder meetings. The Transformation Plan boundary encompasses the Loudon- Melrose/Shenandoah West neighborhoods as defined in the City of Roanoke Comprehensive Plan, Vision 2001-2020. The focus of the Transformation Plan is the transformation of two public housing sites owned and operated by the RRHA - Lansdowne Park (300 units) and Melrose Towers (212 units), construction or rehabilitation of neighborhood housing, improvement of adjacent parks and other public facilities and amenities, and enhancement of transportation corridors. The Transformation Plan, which encompasses over 160 pages of data, analysis, community goals and objectives, and a planning and implementation framework was compiled and completed in October, 2014. This Transformation Plan is the framework around which the City of Roanoke's application to the Program has been developed. The guidelines for the Program require that the Program fund three basic areas of improvement. Up to fifteen percent (15%) of Program funds are to be used for community and economic development activities to enhance neighborhood outcomes proposed in the Transformation Plan. Up to another fifteen percent (1 5%) of Program funds may be used for supportive services which include activities and programs to promote upward mobility, self-sufficiency, and improve quality of life of the residents in the Transformation Plan neighborhoods. The remaining Program funds (no less than seventy percent (70%)) are to be used for improvements to housing stock, removal and replacement of public housing, and other related housing programs within the Transformation Plan neighborhoods. There is a five percent (5%) minimum threshold funding match requirement for the Program. This match can be comprised of cash or in-kind donations. Examples of such eligible matching contributions include the City's CDBG/HOME annual program which will be targeted within the Transformation Plan neighborhoods starting in Fiscal Year 2016, and the City's proposed renovation and expansion of the Melrose Library anticipated in Fiscal Year 2017. The application will also identify leveraged in-kind services from many community organizations active in the Transformation Plan development including, but not limited to, the Council of Community Services, Goodwill, TAP, United Way of Roanoke Valley, Carilion Clinic, New Horizons Health Care, and Roanoke City Public Schools. The deadline for submitting an application to the Program is February 9, 201 5. It is anticipated that HUD will make announcement of funding awards in September, 201 5. The Program grant funds will expire on September 30, 2021 . Recommended Action: Authorize the City Manager to submit an application to the Department of Housing and Urban Development's Choice Neighborhoods Implementation Grant Program for an amount not to exceed $30 Million on or before February 9, 201 5. Authorize the City Manager to take such further action and execute such documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and/or documents as may be required for such application. _� ,7 I// ristopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director, Planning Building and Development Glenda Edwards Goh, Executive Director, Roanoke Redevelopment and Housing Authority .+� „i CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW,Suite 461 Roanoke,Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 BARBARA A.DAMERON ANDREA F.TRENT Director of Finance Assistant Director of Finance February 2, 2015 Dear Mayor Bowers and Members of City Council: Subject: December FYI 5 Financial Report - City of Roanoke The following financial report provides commentary on the City's financial results for the six months ended December 31 , 2014. General Fund FY15 year-to-date revenues increased 2.8% or $2.6 million compared to the same period in FY14. The increase was primarily due to higher General Property, Sales, Meals and Transient Occupancy tax revenues. Also contributing were increased reimbursements from the Commonwealth for Street Maintenance. The increase was partially offset by the reinstatement of Local Aid to the Commonwealth and a refund of prior year's bank stock fees to Bank of America. In comparison, the budgeted increase was 0.2% when comparing the FY15 adopted budget against the FY14 adjusted final results. Year-to-date expenditures in FY15 increased 2.1% or $3.0 million compared to the same period in the prior year, primarily due to expected increases in departmental expenditures. Stormwater Utility Fund FY15 is the first year of operations for the Stormwater Utility Fund. Stormwater fee revenue for the month ended December 31 , 2014 was $987,000, or 58.1% of FY15 anticipated revenues, which was slightly ahead of target. Operating expense was $892,000, or 32.5% of the expenditure budget resulting in an operating income of $96,000. Net position after transfers and contributions was approximately $634,000. Civic Center Fund FY15 year-to-date net change in position was a loss of $141 ,000 compared to the budgeted loss of $296,000. The year-to-date operating revenue through December was $1 .0 million lower than the budgeted revenues primarily due to lower than expected ticket revenue as a result of the timing and type of events. Correspondingly, operating expense was $1 .1 million lower than budgeted. The operating loss was approximately $109,000 less than the fiscal year to date budgeted operating loss. Parking Fund Through December, approximately 54.7% of anticipated revenue has been realized. Market Garage revenues declined due to the impact of construction of the Hampton Inn & Suites project. Gainsboro Garage revenues significantly decreased following the reopening of the Poff Federal Building and the relocation of tenants back to the building. Elmwood, Tower, and Church Avenue Garages outperformed the prior fiscal year. Operating expenses increased 3.8% or $32,000. Operating income, before the net decrease of non-operating expenses and transfers, was approximately $309,000. After non-operating expenses and transfers, the fund's change in net position was approximately $180,000. Closing In closing, the U.S. economy has continued to improve with 2014 being the strongest year for monthly job growth since 1999. The nation's unemployment rate dropped to 5.6% in December. Americans reported feeling the most confident about the economy in seven years, according to the Thomson Reuters consumer sentiment index for December. The increased consumer spending helped to drive third quarter gross domestic product (GDP) growth to an annualized rate of 5 percent, the strongest surge since the same quarter in 2003. This may indicate that the U.S. economy is now finally operating on all cylinders. The City's general and local tax revenues increased 3.9% in the first half of FY15 compared to the same period last year. The reinstated payment of Local Aid to the Commonwealth and a partial refund of prior year's bank stock fees to Bank of America in FY1 5 were made in December, reducing current year revenues. The City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Please contact me with any questions you have on these financial statements. SincereI , ) %fit �/� % %�/� Barbara A. Dameron Director of Finance Attachments c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon-Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum 2 City of Roanoke,Virginia Report of City Manager Transfers Six Months Ended December 31, 2014 (Unaudited) Transfer Number Date Explanation From To Amount CMT14-00167 08/28/14 Parks&Recreation Youth General Fund Contingency Parks& Recreation-Admin $ 25,000 Services Initiative CMT14-00170 09/11/14 Transfer of Donated Funds for General Fund Contingency Police-Services; Police- 13,899 Use Animal Control CMT14-00171 09/12/14 Deer Culling General Fund Contingency Police-Animal Control 16,560 CMT14-00172 09/16/14 Courthouse Maintenance and Capital Fund Contingency Building Maintenance; Jail 19,230 Repairs;Asbestos Removal at Asbestos Removal the Jail CMT14-00196 10/23/14 Judge's Chambers Carpet Capital Fund Contingency Building Maintenance;Jail 26,000 Replacement;Jail Asbestos Asbestos Removal Removal CMT14-00203 10/30/14 Transfer Funding to Close Out Capital Project Contingency Market Rate Purchase 51,745 Completed Capital Projects Rehab; Orvis Awning and Frame Repair; Market Building Reno; Market Garage Hotel Development CMT14-00231 11/10/14 Records Management PC& Contingency Clerk of Circuit Court 25,000 Hardware Replacement CMT14-00248 11/11/14 Wireless Network Infrastructure Capital Project Contingency Courthouse Wireless Network at the Courthouse Infrastructure CMT14-00259 11/18/14 Legal Representation for Belk Contingency City Attorney; Human 52,900 Reassessment Case; Human Resources Resources Director Professional CMT14-00260 11/18/15 Phone Security System and Gate Capital Project Contingency PWSC Security 24,000 Operations for PWSC Enhancements CMT14-00262 11/25/14 Purchase of Code Books Contingency Building Inspections 14,000 CMT14-00263 12/02/14 Fencing for Highland and Special Park Projects Highland Park Improvements 10,000 Thrasher Dog Parks Notes: Under City Code section 2-121,the City Manager has authority to make transfers up to$75,000 between departments from July through March and in any amount from April to June.The City Manager has the authority to make unlimited transfers within departments. The scope of this report is limited to interdepartment transfers that are$10,000 or greater. 1 City of Roanoke,Virginia Report of City Manager Contingency Six Months Ended December 31,2014 (Unaudited) Transfer Number Date Explanation To Amount Balance of Contingency at July 1,2014 $ 1,297,566 Continaencv Transfers: CMT14-00171 09/12/14 Deer Culling Police-Animal Control (16,560) CMT14-00185 10/01/14 Office of Communications Marketing Office of Communications (38,604) CMT14-00201 10/29/14 Test Borings at Williamson and Engineering;Director of Public (6,000) Tazewell Avenue;Reimbursement Works to 202 Market for Outdoor Dining Awnings CMT14-00259 11/18/14 Legal Representation for Belk City Attorney; Human Resources (52,900) Reassessment Case; Human Resources Director Professional Search CMT14-00278 12/24/14 Survey Expenses City Manager (4,500) Available Contingency at December 31,2014 $ 1,179,002 2 CITY OF ROANOKE,VIRGINIA GENERAL FUND FOR THE SIX MONTHS ENDED DECEMBER 31,2014 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Actual Actual Percent of Revenue Budget July 1- Dec 31 July 1- Dec 31 FY15 vs FY14 Budget Revenue Source Budget Variance 2014-2015 2013-2014 Variance Received General Property Taxes $ 106,079,000 $ (63,276,581) $ 42,802,419 $ 41,173,388 4.0% 40.3% Other Local Taxes 73,803,000 (50,586,585) 23,216,415 22,395,670 3.7% 31.5% Permits,Fees and Licenses 1,136,000 (577,013) 558,987 600,117 (6.9%) 49.2% Fines and Forfeitures 1,276,000 (794,514) 481,486 508.901 (5.4%) 37.7% Revenue from Use of Money and Property 185,000 (91,654) 93,346 68,211 36.9% 50.5% Intergovernmental 67,038,000 (41,803,964) 25,234,036 25,102,531 0.5% 37.6% Charges for Services 8,141,000 (4,420,272) 3,720,728 3,967,013 (6.2%) 45.7% Internal Services 2,285,000 (494,452) 1,790,548 1,369,365 30.8% 78.4% Transfers From Other Funds 28,930 - 28,930 107,700 (73.1%) 100.0% Miscellaneous Revenue 654,000 (383,462) 270,538 271,985 (0.5%) 41.4% Total $ 260,625,930 $ (162,428,497L $ 98,197,433 $ 95,564,878 2.8% 37.7% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted July 1- Dec 31 July 1- Dec 31 FY15 vs FY14 Budget Expenditures Budget Balance 2014-2015 2013-2014 Variance Obligated General Government $ 14,248,573 $ 6,329,127 $ 7,919,446 $ 7,734,750 2.4% 55.6% Judicial Administration 8,052,293 3,850,580 4,201,713 4,267,943 (1.6%) 52.2% Public Safety 63,103,455 26,858,833 36,244,622 35,142,091 3.1% 57.4% Public Works 25,033,511 9,954,768 15,078,743 15,008,165 0.5% 60.2% Health and Welfare 37,414,527 18,674,993 18,739,534 18,090,021 3.6% 50.1% Parks,Recreation and Cultural 10,018,023 4,293,554 5,724,469 5,433,789 5.3% 57.1% Community Development 7,295,124 3.339,565 3,955,559 3,581,516 10.4% 54.2% Transfer to Debt Service Fund 11.773,339 3,212,707 8,560,632 10,172,851 (15.8%) 72.7% Transfer to School Fund 74,541,200 37,270,598 37,270,602 37,253,202 0.0% 50.0% Nondepartmental 11,051,698 6,733,262 4,318,436 2,358,256 83.1% 39.1% Total 262,531,742 $ 120,517,987 $ 142,013,755 $ 139,042,584 2.1% 54.1% 3 CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2014 (UNAUDITED) FY 2015 Adopted Budget* FY 2015 Operating Revenues Stormwater Utility Fees $ 1,700,000 $ 987,364 Total Operating Revenues 1,700,000 987,364 Operating Expenses Operating Expenses 2,740,650 891,716 Total Operating Expenses 2,740,650 891,716 Operating Income/(Loss) (1,040,650) 95,648 Nonoperating Revenues/(Expensed Investment Income - 114 Net Nonoperating Revenues - 114 Income/(Loss) Before Transfers and Contributions (1,040,650) 95,762 Transfers and Contributions Capital Contributions Transfer from General Fund 1,250,340 624,845 Transfer from Capital Projects Fund 75,000 75,000 Transfer to Debt Service Fund (209,690) (161,995) Net Transfers and Contributions 1,115,650 537,850 Change in Net Position $ 75,000 $ 633,612 * FY 2015 is the first year of operations for the Stormwater Utility Fund. Annual Budget reflects the budget for July 1, 2014 to June 30, 2015 and is shown for comparison purposes. 4 CITY OF ROANOKE,VIRGINIA CIVIC CENTER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31,2014 (UNAUDITED) FY 2015 Budget YTD FY 2015 FY 2014 Operating Revenues Rentals $ 2,463.238 $ 1.447,151 $ 1,240,639 Event Expenses 724,413 753,572 822,471 Advertising 101,600 195,878 61,881 Admissions Tax 250,043 194,713 178,674 Facility Surcharge/Ticket Rebate 233,976 178,876 171,715 Commissions 73,533 72,049 32,507 Ancillary 60,804 38,840 43,516 Miscellaneous 50,850 39.524 55,526 Total Operating Revenues 3,958,457 2,920,603 2,606,929 Operating Expenses Personal Services 604,203 570,124 552,340 Operating Expenses 3.811,488 2,698,840 2,482,458 Management Fees 192,498 192,498 185,949 Depreciation 450,618 450,618 450,618 Total Operating Expenses 5,058,807 3,912,080 3,671,365 Operating Loss (1,100,350) (991,477) (1,064,436) Nonoperating Revenues/(Expenses) Investment Income - 48,917 46,702 Interest Expense (266,427) (269,220) (388,829) Net Nonoperating Expenses (266,427) (220,303) (342,127) Net Loss (1,366,777) (1,211,780) (1,406,563) Transfers and Contributions Transfer from General Fund 1,070,555 1,070,555 1,017,097 Net Transfers and Contributions 1,070,555 1,070,555 1,017,097 Change in Net Position $ (296,222) $ (141,225) $ (389,466) 5 CITY OF ROANOKE,VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31,2014 (UNAUDITED) FY 2015 Budget YTD FY 2015 FY 2014 Operating Revenues Market Garage $ 217.500 $ 189,688 $ 244.054 Elmwood Park Garage 271.000 305,175 275,030 Center in the Square Garage 167.500 180,772 177,532 Church Avenue Garage 271.500 304,880 280.778 Tower Garage 189.000 215,646 192,216 Gainsboro Garage 64.500 41,134 64.814 Campbell Garage 59.500 67,188 62,363 Williamson Lot 45.000 40,497 46,265 Higher Ed Center Lot 28,000 24,928 30,281 Market Lot 14.000 19,541 16.509 Elmwood Lot 35,000 37,781 45.640 Warehouse Row Lot 18.500 19,000 16,640 West Church/YMCA Lots 13.000 10,946 13.135 Off Street Parking Violations(All Locations) 24.999 33,783 29.264 On Street Parking Violations 190,000 173,584 158,698 Total Operating Revenues 1,608,999 1,664,543 1,706,190 Operating Expenses Operating Expenses 965.019 875,865 843.700 Depreciation 479.736 479,736 479,736 Total Operating Expenses 1,444,755 1,355,601 1,323,436 Operating Income 164,244 308,942 382,754 Nonoperating Revenuesl(Expenses) Investment Income - 37,424 36,905 Interest Expense (246,983) (290,276) (441,085) Net Nonoperating Expenses (246,983) (252,852) (404,180) Income/(Loss)Before Transfers and Contributions (82,739) 56,090 (21,426) Transfers and Contributions Transfer from Capital Projects Fund 125,000 125,000 - Transfer to Capital Projects Fund - - (11,280) Transfer to DoT Fund - (917) - Net Transfers and Contributions 125,000 124,083 (11,280) Change in Net Position $ 42,261 $ 180,173 $ (32,706) 6 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED DECEMBER 31, 2014 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 2014. BALANCE AT BALANCE AT BALANCE AT NOV 30, 2014 RECEIPTS DISBURSEMENTS DEC 31,2014 DEC 31, 2013 CONSOLIDATED FUNDS $59,206,757.18 $22,819,349.08 $28,178,816.11 $53,847,290.15 $51,043,825.31 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING DECEMBER 31, 2014.THAT SAID FOREGOING: CASH CASH IN HAND $25,759.74 CASH IN WELLS FARGO BANK 4,843,716.63 CASH IN VALLEY BANK 2,962.84 INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL 9,325,979.08 BB&T INSURED DEPOSIT MONEY MARKET 1,001,892.53 CERTIFICATES OF DEPOSIT 2,005,485.13 VALLEY BANK PUBLIC FUNDS MONEY MARKET 26,156,651.38 VIRGINIA INVESTMENT POOL 5,023,124.36 VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 5,461,718.46 TOTAL $53,847,290.15 cozee-er /21. % a2 JANUARY 21,2015 EVELYN W. POWERS,TREASURER 7 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE SIX MONTHS ENDED DECEMBER, 2014 (UNAUDITED) FY 2015 FY 2014 Additions Employer Contributions $ 8,124,042 $ 6,244,910 Investment Income Net Appreciation/(Depreciation) in Fair Value of Investments (7,448,991) 44,713,818 Interest and Dividend Income 11,075,128 4,965,913 Total Investment Gain 3,626,137 49,679,731 Less Investment Expense 306,473 353,049 Net Investment Gain 3,319,664 49,326,682 Total Additions $ 11,443,706 $ 55,571,592 Deductions Benefits Paid to Participants $ 16,148,831 $ 15,729,624 Administrative Expenses 450,517 417,431 Total Deductions 16,599,348 16,147,055 Net Increase/(Decrease) (5,155,642) 39,424,537 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 398,072,905 347,126,105 Fund Balance December 31 $ 392,917,263 $ 386,550,642 8 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS FOR THE SIX MONTHS ENDED DECEMBER, 2014 (UNAUDITED) FY 2015 FY 2014 Assets Cash $ 1,453,277 $ 1,534,575 Investments, at Fair Value 394,517,587 388,003,938 Due from Other Funds 5,484 159 Total Assets $ 395,976,348 $ 389,538,672 Liabilities and Net Assets Liabilities: Due to Other Funds $ 3,058,133 $ 2,987,946 Accounts Payable 952 84 Total Liabilities 3,059,085 2,988,030 Net Assets Held in Trust For Pension Benefits $ 392,917,263 $ 386,550,642 9 7 . b. 1 . City of Roanoke Financial Report Six Months Ended December 31 , 2014 FY15 General Fund Overview • Through December, actual FY15 revenues have increased 2.8% compared to FY14, exceeding the budgeted increase of 0.2%, mainly as a result of higher general property and other local tax revenues. • The City's sales, lodging and meals taxes all performed well and contributed to strong local tax revenue growth. • Expenditures increased 2. 1 % compared to FY14, primarily due to expected increases in public safety and social services programs. • 4N Sales Tax FY15 Revenue Estimate $ 19.238 M 20.0 15.0 0 10.0 E 5.0 0.0 5 Months Ended 11/30 8.5 Sales tax revenue 6.5 increased 7.6% and 5.5 7.0%, respectively, 4.5 compared to the prior 3.5 Year and YTD budget. 5 Months Ended 11/30 Y •Prior YTD Actual ,YTD Budget •YTD Actual 3 Meals Tax FY15 Revenue Estimate $ 13.659 M 15.0 G 10.0 5.0 0.0 - 5 Months Ended 11130 6.0 5.5 FY15 revenue 5.0 was 3.3% hi her g 4.5 than FY14, and 4.0 0.6% higher than 3.5 YTD budget. 3.0 5 Months Ended 11/30 •Prior YTD ❑YTD Budget ®YTD Actual 4 Transient Occupancy ( Lodging ) Tax FY15 Revenue Estimate $3.881 M 4.0 c 3.0 2.0 1.0 0.0 6 Months Ended 12/31 2.3 2.0 _ Lodging tax revenue o 1.7 _ _ increased 9.3% over 1.4 El FY14, and is 9.5% 1.1 higher than budget. 0.8 0.5 6 Months Ended 12/31 •Prior YTD LJ YTD Budget •YTD Actual 5 Personnel (Salary/Benefit) Lapse 100.0 80.0 60.0 0 40.0 20.0 0.0 Target Actual 6 Months Ended 12/31 YTD expenditure is 1 . 1 % or $576k ahead of target. 6 Comprehensive Services Act (CSA) 5.0 4.0 N C 0 3.0 2.0 1.0 - FY 2014 Actual FY 2015 Actual Target 6 Months Ended 12/31 YTD expenses are 3.8% or $ 136k above target of $3.6M . 7 Residential Juvenile Detention ,n 750 C N 500 0 rE 250 0 Target Actual 6 Months Ended 12/31 Expenses expected to remain below budget. 8 Solid Tipping Waste Fees 4 1,500 cn 1,250 cc 1,000 CO 0 750 H 500 250 0 Target Actual 6 Months Ended 12/31 YTD costs are 4.0% or $46k above target of $ 1 .05M . 9 Motor Fuel Expenses cn 1000 73 750 n 500 o 250 H 0 Target Actual 6 Months Ended 12/31 YTD expense 4.2% or $24,000 below a non-seasonally adjusted target of $574K. l0 City Performance Strong Through December • Total revenues through December are 2.8% higher than prior year. Strong general property and local tax performance were viewed as indications that the local economy is in good shape. • Reinstatement of Local Aid to the Commonwealth and a refund of bank stock tax to Bank of America negatively affected revenues. • Total expenditures are 2. 1 % higher compared to the prior year. Departmental expenditures continue to be monitored. • U.S. unemployment rate drops to 5.6%. Strong consumer spending reflected a growing economy. 11 . . .. , br 14( ikb. q 1/29/2015 Budget/Financial Planning Work Session FY 2015-2016 February 2, 2015 ,. IrAit... - ., -- . „ .:. . , -- "':, -. . At-- ...it _ _... . :.„,.... ... _ . - ,,_ ......._ _ _ c , ...„.... .....,„ ,,,,, =+cam ar:'- 1.• ':.SSA rtj Agenda • BFO Process • Identified FY 2015-2016 Major Changes • • Price of Government • • Offers by Priority • Strategies to Balance • Capital Planning • Next Steps 2 1 1/29/2015 BFO Process • Where we have been — Offer development by Departments and Outside Agencies — DMB Staff review • Where we are now — Priority Team reviews • Next steps — Budget Committee review — Recommended budget development 3 Identified FY 2015-2016 Major Changes Medical $145,900 Dental 2,200 Retirement (978,000) Implementation of Employee Contribution to Retirement 590,000 Retirement Health Savings(RHSA)Match 213,600 Affordable Care Act (124,573) Local Aid to the Commonwealth 682,000 Reserves 250,000 Life Insurance 0 VRS 0 Employee Compensation 2,700,000 Debt Service 250,000 TOTAL $3,731,127 4 2 ■1111111, • 1/29/2015 Price of Government Revenue Estimate by Major Category Fiscal Year 2016 (In Mlllons) Property Tax $ 107.5 5.2% 74% Intergovernmental 68.5 1 40.6% Other Local Taxes 55.3 •Property T. Sales Tax 19.7 20 9% ■Intergovernmental Other Revenue 13.9 Total $ 264.8 •Other Local Taxes Sales Tax •Other Revenue 25 9% Growth of 1.8%when comparing the FY16 estimate to the FY15 Adopted Budget 5 Projected Revenue by Major Category Fiscal Year 2016 FY 16 FY 15 Estimate $Growth/ %Growth/ Adopted as of 2/2/15 (Decline) (Decline) General Property Tax $ 106,079,000 $ 107,451,000 $ 1,372,000 1.3% Other Local Taxes 73,803,000 74,967,000 1,164,000 1.6% Permits Fees and Licenses 1,136,000 1,195,000 59,000 5.2% Fines and Forefeitures 1,276,000 1,259,000 (17,000) (1.3%) Revenue from Use of Ivbney/Property 185,000 161,000 (24,000) (13.0%) Intergovernmental 66,638,000 68,478,000 1,840,000 2.8% Changes for Services 8,141,000 8,159,000 18,000 0.2% Internal Services 2,285,000 2,505,000 220,000 9.6% Other Revenues 604,000 646,000 42,000 7.0% Total General Fund Revenues $ 260,147,000 $ 264,821,000 $ 4,674,000 1.8% 6 3 1/29/2015 Reserved Allocations Transfer to Schools $75,592,800 Transfer to Debt Service $13,360,373 Personnel Lapse (Salary, FICA, Retirement) ($2,078,633) Budget Contingency $1,297,566 Other(Medical, Dental, Affordable Care Act, Civic $14,574,469 Center Subsidy, GRTC Subsidy, Stormwater Utility, W/C, Misc Contingencies, Reserves, Line of Duty, District Taxes, CCAP) Budgeting for Outcomes Contingency $250,000 TOTAL: $102,996,575 7 Budget Committee Review Technology Capital $1,500,000 Radio Capital $466,899 Fleet Capital $3,200,000 TOTAL: $5,166,899 Incremental Requests: $2,510,850 8 4 • • 1/29/2015 City of Roanoke Assure a desirable region where Priorities Cultivate a thriving business judicial needs are met and citizens environment and innovative feel safe in their community. workforce opportunities to ensure Safety Econom the prosperity of our community, recognizing our role in both the n regional and global economies. Enhance Roanoke's �iM� Foster an environment for exceptional vitality as an ��i/n\�__ attractive,diverse, �`=_—r//n\`_-.77� lifelong learning which culturally inclusive vibrant ��� 7i�/ encompasses cradle to Livability \\'C �i( Education.- career and beyond through and active city in which to ////-_,\\( �� J �NN shared services and live,learn,work and play. //(i/ J\� ����\\�_\ community involvement. v Good Infrastructure Government Maintain and build quality Provide exceptional,yet cost healthy rest infrastructure that supports competitive that government healthy residential Human services that are collaborative, neighborhoods,successful Services transparent,responsive,and commercial areas,and I innovative. accessible public facilities and amenities. Foster a caring community that utilizes an equitable,regional,and collaborative approach to encourage preventative measures,intervention services,and self-sufficiency while providing a 9 social safety net for citizens. Economy Total Offers: $1 ,236,672 Total Number of Offers: 5 Incremental Requests: ($76,384) 10 5 1/29/2015 i Education Total Offers: $1 ,766,809* Total Number of Offers: 6 Incremental Requests: $178,526 *Funding for Roanoke City Public Schools, based on funding formula, included as Reserved Allocation. 11 Good Government Total Offers: $17,846,615 Total Number of Offers: 50 Incremental Requests: $1 ,244,343 12 6 11=11r 1/29/2015 Human Services Total Offers: $36,625, 124 Total Number of Offers: 17 Incremental Requests: $1 ,521 ,615 13 Infrastructure Total Offers: $21 ,697,570 Total Number of Offers:32 Incremental Requests: $2,713,140 I 14 7 1/29/2015 Livability Total Offers: $15,896,324 Total Number of Offers: 30 Incremental Requests: $ 1 ,033,866 15 Safety Total Offers: $64,764,321 Total Number of Offers: 35 Incremental Requests: $508,978 16 8 1/29/2015 Outside Agencies Total Offers: $6,821 ,245 Total Number of Offers: 27 Incremental Requests: $677,036 17 One-Time Funding Requests Total: $2,997,682 Categories: Transportation Improvements: $1,055,000 Voting Equipment: $430,571 Public Safety Capital Items: $410,425 HUD Streetscape Project: $800,000 Other Requests: $301,686 To be funded from one-time sources 18 9 1/29/2015 Summary FY 16 Offer Total Incremental Including Requests Incremental Priority Requests Economy $1,236,672 ($76,384) Education and RCPS $77,359,609 $1,230,126 Good Government $17,846,615 $1,244,343 Human Services $36,625,124 $1,521,615 Infrastructure $21,697,570 $2,713,140 Livability $15,896,324 $1,033,866 Safety $64,764,321 $508,978 Outside Agencies $6,821,245 $667,036 Budget Committee Review $5,166,899 $2,510,850 Reserved Allocation $27,403,775 $3,506,713 TOTALS: $274,818,154 $14,860,283 Price of Government: $264,821,000 N/A Variance 19 ($9,997,154) N/A Strategies to Balance • Efficiencies, employ Lean Six Sigma methodologies • Cost reductions without service reductions • Refine existing revenue estimates • Consider revenue adjustments for long- term sustainability 20 10 1/29/2015 Historical Reductions to Balance the Budget $10 - 9 $9 — $8 - 7.2 $7 c $6 5.1 $5 g $3 2.2 2.7 2.8 $2 ' : • • • • • 0.6 $1 • • • f'• $0 Includes FTE reductions of 199 since FY 2007. 21 5 Year Financial Planning • Strategic Planning Tool • Advance discussion of revenue and expenditure issues • Identifies a possible fiscal gap to be closed each year during budget development 22 11 1/29/2015 5 Year Forecast REVENUES,EXPENDITURES&UNASSIGNED FUND BALANCE $350.0 $300.0 2, $250.0 $200.0 $150.0 FY2014A FY20158 FT2016E FY2016F FY2017F FY2018F FY2019F FY2020F 23 5- Year Forecast FY2014A FV20158'FY2016E1 FY2016F FY2017F FY2018F FY2019F FY2020F -EVENUE $259.5 $260.1 $264.9 $264.9 $269.0 $274.1 $280.2 $286.5 XPENDITURES $258.8 $260.1 $274.9 $274.9 $283.6 $291.8 $298.8 $308.2 ARIANCE $0.7 $0.0 $(10.0) 5(10.0) $(14.7) $(17.7) $(18.6) $(21.8) UND BALANCE $26.8 $26.8 $16.7 $16.7 $2.1 $(15.7) $(34.3) $(56.0) 12 1/29/2015 Revenues Reviewed • Prepared Food and Beverage • Vehicle License • Real Estate All shared 40% with RCPS 25 Meals Tax • VA Code: §58.1-3840(2014)-Impose • City Code:Sections 32-283—32-298-Rate r City of Roanoke s Year Trend -Shared With Roanoke City Public Schools at 7.0 .0 --_ 40% 7.0 - 6.0 . _ 5.0 S.0 4.0 0 Value of 1% _ 30 I ■■ ■� =$2,814,000 7.0 a 1.0 -' • a a FY10 FY11 FY12 FY13 FY14 13 1/29/2015 Meals Tax Neighbors and VA First Cities Richmond 6.0 IMMI♦/11/11/. Norfolk ___ 6.5 Newport News 7.5 Hampton 7.5 Portsmouth 6.5 MMIIMMINM Roanoke City ___ Roanoke County 1.0 1111M11.1111 Salem I ____ .0 Lynchburg j 6.5 .41=1111•11111111111/ 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 % Source:Weldon Cooper Center for Public Service 2013 Tax Rates Motor Vehicle License Tax • VA Code:§46.2-694(2014)-Assess • City Code: Sections 20-28 —Rate $ City of Roanoke 5 Year Revenue Trend 2,500.000 -Shared With Roanoke City Public Schools at 2,000,000 40% 1,500.000 Value of$1.00 1.0000°° =$102,000 100.000 FY11 FY12 FY13 FY14 FY15 Adopted 28 14 1/29/2015 Motor Vehicle License Tax Neighbors and VA First Cities • Hampton ; -mm_- 35 Newport News 1 __-i 26 Norfolk J 26 _--- Portsmouth __-- 25 Richmond 1 _-- 23 Roanoke City ___ 120 Roanoke County __i 20 Franklin County _-_ 25 Botetout County ___ 20 Vinton __- 20 Lynchburg ___ 29.5 Salem iF 20 0 5 10 15 20 25 30 35 29 Inflation Adjusted Motor Vehicle License Fee $34.00 r— -- — $32.00 _. $32.21 $3"° �- - $29.82 $28.00 ._ . .__ .__- $26.00 $26.10 $24.00 $23 09 $22.00 $20.00 $20.00 $18.00 _.—."--- FY 1994 FY 2000 FY 2005 FY 2010 FY 2015 •Based on CPI Values from December of each year from 1093 to 2014(FY 1994 to FY 2015) 30 15 1/29/2015 Real Property Tax • VA Code:§58.1-3200(2014)-Assess • City Code: Sections 32-16—32-27—Rate • Rate decreased from 1.21 to 1.19 on 7/1/2006 city of Roanoke 5 Year Trend -Tax Rate per$100 of assessed value $ 1.19 1.19 1.19 1.19 .1A9 1'2 -Shared With Roanoke io City Public Schools at 0.8 40% 0.6 0.4 -- Value of$01 iiI1FiI =$650,000 5.0+:.. __-, i Y10 FY11 IY17 F V1'. IY14 Median Value Single Home 132,297 132,361 135,000 128,398 125,704 124,171 13 111 I II II 1 125,000 120,000 115,000 110,000 105,000 100000 FY10 FY11 FY12 FY13 FY14 R/E Tax paid on Median Value Single Home 1,590 1,574 1,575 1,570 1,550 1,530 1,526 1,510 1,496 1,490 1,478 1,470 1,450 FY 10 FY 11 FY 12 FY 13 16 1/29/2015 Real Property Tax Neighbors and VA First Cities Hampton 1.24 Newport 1.22 News 1.11 Norfolk Portsmouth 1.24 Richmond 1.20 Roanoke 1.19 City 1.11 Lynchburg Roanoke 1.09 County 1.18 Salem 0.0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 $ Tax Rate per$100 of assessed value, 33 Source:Weldon Cooper Center for Public Service 2013 Tax Rates Residential Solid Waste Fee The localities that do collect such fee are: (Per year) Portsmouth $400.32 $520;or$299 if a household Hampton recycles at least twice per month $280.80-60 gallon cart; Newport News $351 -90 gallon cart Norfolk $327.36 Tags:$11.40 per 32 gallon;$23.28 Lynchburg per 64 gallon plus$80 annual fee 17 1/29/2015 Adjusted Real Estate Rates Since 2008 Portsmouth ,21 1.26 Hampton 1 24 1.06 Newport News 1.22 1.10 Roanoke 1.19 1.19 Norfolk 1.111.15 Lynchburg 1'11 1.08 0 0.2 0.4 0.6 0.8 1 1.2 1.4 $ •2014 •2008 Tax Rate per$100 of assessed value 35 Source:Individual City's 2014 Comprehensive Annual Financial Report Inflation Adjusted Real Estate Rate $1.40 b1.35 $1 37 $1.38 $1.33 $1.33 $1 30 $1.29 $1.25 $1.27 $1.24 $1.24 $1.20 --- —-- 1.-----_--------- $1.19 $1.15 $1.10 • $1.05 `------ FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Based on CPI Values from December of each year from 2006 to 2014(FY 2007 to FY 2015) 36 18 • 1/29/2015 Council Discussion And Feedback 37 Next Steps • Priority teams reviewing offers • Budget Committee review • March 2, 2015: — Update on Price of Government — Offer Rankings — Balancing Strategies • April 6, 2015: Budget Balancing Status • • April 20, 2015: Recommended Budget presented to City Council • April 23, 2015: Budget Public Hearing • May 4, 2015: Budget Study • May 11 , 2015: FY 2015-2016 Budget Adoption 38 19 1/29/2015 Capital Project Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development • Bridge Renovation/Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. 39 Current Debt Issuance Plan FY 2015-2019 Project 2015 2016 2017 2018 2019 Total RCPS $ 5,000,000 $ 8,500,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 28,500,000 Bridge Renovation 3,800,000 5,650,000 6,900,000 3.100,000 3,250,000 22,700,000 Library Master Plan 3,093,000 2,857,000 2,720,000 2,170,000 500,000 11,340,000 P&R Master Plan 1,000.000 1,000,000 2,500,000 2,500,000 2,500,000 9,500,000 Civic Center 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5.000,000 Stormwater management 1,120,000 1,120,000 1,120,000 1,120,000 1,120,000 5,600,000 Curb,Gutter and Sidewalk 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Street Scapes - 500,000 500,000 - 1,000,000 Fire Facility Master Plan 750,000 - - - 5,000,000 5,750,000 911 Center 250,000 - - - - 250,000 Passenger Rail Infrastructure 3,000,000 2,500,000 - - - 5,500.000 Broadband 2,000,000 - - - - 2,000,000 Total $ 22,013,000 $ 24,127,000 $ 20,240,000 $ 16,390,000 $ 19,370,000 $102,140,000 FY 15 represents the adopted Capital Improvement Program. 40 20 1/29/2015 Debt Service as a % of Total Expenditures 12.0% 10% 10.3% Debt B.4% 9.9% 9.5% 10.0% 2e policy 9 9.1% .3% 900 9.3% 9 limit 8.6% — MIEN . 6.OY• .. 4.0% I . . . . • t 1111r III 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year • Assumes 0%increase in expenditures FY 2015 through 2019 using FY 2014 actual expenditures as the base year • Includes planned Debt Issuance FY 2016 through 2019 41 Schools • School Improvements — Project Funding: • Debt Issuance: - FY 2015:$5,000,000 "' 1 TO - FY 2016:$8,500,000 - FY 2017:$5,000,000 _ - FY 2018:$5,000,000 ' - FY 2019:$5,000,000 — Continued commitment of $5,000,000 of debt capacity reserved for school projects . — Planned spending includes renovation/expansion of several schools,classroom improvements, HVAC improvements,window replacements and lighting Will"I"' enhancements 42 21 1/29/2015 Bridge Maintenance, Repair and Renovation Program • Project Funding - Debt Issuance: • FY 2015-$3,800,000 • FY 2016:$5,650,000 ,, • FY 2017:$6,900,000 , •A • FY 2018:$3,100,000 `' i• t• • FY 2019:$3,250,000 • f • Ongoing maintenance,repair and renovation 4 - a `_ v�>.,• of bridge structures such as , .- V. 1 - List of projects(Franklin Road over NSRW, I - I/ - .,di:,.A Brambleton Ave over Murray,Main Street (Wasena)over Roanoke River,Berkley Road / ? r over Glade Creek,Cove Road over Peters - } Creet,5'Street over Trout Run,Persinger • 4 -ii-4.1 ' 1._ 1 Road over Murray Run and Wise Avenue over Tinker Creek - - • Additional funding need of$4.5M identified , for bridge rehabilitation and replacement in 4111 FY 2020 • $500,000 annual cash funding in current operating budget • Total funding used to match state revenue sharing funds s 43 Library Master Plan • Project Funding: — Debt Issuance: • FY 2015:$2,600,000 • FY 2016:$3,140,000 -. • FY 2017:$3,000,000 1• ,._� • FY 2018:$2,240,000 f ? • FY 2019:$500,000 ( Raleigh Court project costs adjusted — — �. through reallocation of available Fire r r. ,r ... Fr; i 9 ® Master Plan funding • Future branch expansion and i'{ x� renovations for Williamson Road, q + Melrose,Countryside,South Roanoke l� l j e-branch as well as the completion of the Main Library renovations • Additional funding need of$5.0M identified for completion of the Main Library renovation in FY 2020 • All project cost estimates to be reviewed and adjusted based on inflation assumptions 44 22 1/29/2015 Parks and Recreation Master Plan • Project Funding: — Debt Issuance: • FY 2015:$1,000,000 • FY 2016:$1,000,000 • FY 2017:$2,500,000 • FY 2018:$2,500,000 • FY 2019:$2,500,000 • • Parks and Rec Master Plan update to be presented during - • - March briefing. • _ •. � % yam•' �. 45 Stormwater Management • Project Funding: — Debt Issuance: • FY 2015:$1,120,000 • FY 2016:$1,120,000 • FY 2017:$1,120,000 "'iLl: lot " • FY 2018:$1,120,000 11 • FY 2019:$1,120,000 • Addressing drainage problems throughout the city • Approximately$80M needed to address identified projects • Continued allocation of$1.1M annually in addition to revenue generated by Stormwater Fee ►• to address prioritized projects • Total funding used to match state revenue sharing funds 46 23 1/29/2015 Curb, Gutter and Sidewalk Program • Project Funding — Debt Issuance: • FY 2015:$1,000,000 • FY 2016:$1,000,000 • FY 2017:$1,000,000 • FY 2018:$1,000,000 • •+s • FY 2019:$1,000,000 • Identified needs of$15M for new sidewalks and sidewalk maintenance • Total funding used to match state revenue sharing funds 47 Streetscape Projects • Project Funding: — Debt Issuance: • FY 2016:$500,000 • FY 2018:$500,000 _ 11. • Projects support needs identified ts� in neighborhood plans and in downtown area. • Projects: — 13th Street • , _ — Colonial Avenue — YMCA Building 5'h and Church :, � j — Riverland erlan Road 'h to Road to Morgan — Riverland Road 9'h to Garden City Blvd — Campbell Avenue Norfolk to Williamson 48 24 1/29/2015 Fire Facility Master Plan • Project Funding: - Debt Issuance: • FY 2015: $750,000 • FY 2019:$5,000,000 • Funding to conduct A&E to study candidate stations , define space requirements, apparatus placement, locations, etc. - Station 7-Memorial Ave. SW- $5.4 million • Available Fire Master Plan - Station 8- Crystal Spring Ave. SW-$4.3 million funding reallocated to Library - Station 2- Noble Ave-$7.15 Master Plan million • Future A&E and land • Establish project scope and acquisition funding needed 49 costs Passenger Rail Infrastructure • Project Funding: - Debt Issuance: • FY 2015:$3,000,000 • FY 2016:$2,500,000 • Infrastructure improvement to culvert to support track and passenger rail platform • Department of Rail and Public Transportation to provide$3 million of estimated cost • Future considerations for multi-modal facility and Norfolk Avenue street improvements 1r1� " >ta I 7: -� 50 25 1/29/2015 Broadband • Roanoke Valley Broadband Authority chartered in December 2013 - • Debt issuance by VRA through Broadband Authority - - planned for FY 2015 — City to provide$172,100 - �; •w • for debt service payment .L. e • in FY 2016; $231,500 in oop -*• .. FY 2017 and subsequent ':* • years • 51 Civic Center Improvements • Project Funding: — Debt Issuance: • FY 2015:$1,000,000 • FY 2016:$1,000,000 • FY 2017:$1,000,000 • FY 2018:$1,000,000 • FY 2019:$1,000,000 • HVAC, electrical system and lighting improvements ;� • Plaza roof repairs %* • Coliseum seat risers and seat • replacements • Roanoke Performing Arts Theatre carpet replacement • Exterior door replacements • Sound systems enhancement • Restroom renovations • Back of house improvements • Ice rink improvements 52 26 1/29/2015 Adopted FY 2015 Capital Projects (Cash Funded ) Project FY 2015 Bridge Maintenance 500,000 Greenways* 200,000 YMCA' 100,000 Virginia Museum of Transportations 100,000 Jefferson Center' 100,000 Arts Endowment" 125,000 TOTALS $1,125,000 *Funded through one-time cash "Funded through one-time cash($125,000)and Capital Project Contingency commitment($125,000) 53 Projects Not Currently Included in Capital Improvement Program 54 27 1/29/2015 911 Center • New or renovated facility • Equipment replacement • CAD/911 System 1: replacement Console replacements ;.� • Telephone system upgrade 0 • Cost projection for construction and equipment being refined 55 Public Works Service Center • Site improvements over 2-3 years • New lot area for expansion of bulk material vehicle and equipment storage to alleviate site conditions • , • • Rainwater harvesting system to s provide non-potable water needs P'. -"Ilk. and storm water management requirements - • Covered equipment storage (4,400 sq ft)for improved ; , equipment preservation a - • Funding Request: $1.2 million A 1 " over multiple fiscal years 56 28 1/29/2015 Debt Issuance Planning FY 2016-2020 Project 2018 2017 2018 2019 2020 Total RCPS $ 8,500,000 $ 5,000,000 $ 5,000,000 S 5,000,000 $ 5,000,000 $ 28,500,000 Bridge Renovation 5,650,000 6.900000 3.100,000 3,250,000 4,500,000 23,400.000 Library Master Plan 2,857,000 2,720,000 2,170,000 500,000 5,000,000 13,247.000 P&R Master Plan 1,000,000 2,500,000 2,500,000 2,500,000 2,500,000 11,000,000 Ciec Cantor 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Stnrnmater Management 1.120,000 1,120,000 1,120,000 1,120.000 1,120,000 6600.000 Curb,Gutter and Sidewalk 1,000000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Street Scapes 500,000 500,000 500,000 1,500,000 Fire Facility Master Plan - - - 5,000,000 - 5,000,000 Passenger Red Infrastructure 2,500,000 - - - - 2,500.000 Total $ 24,127,000 $ 20,240,000 $ 16,390,000 $ 19,370,000 $20,620,000 $ 100,747,000 Project Request Civic Center $ 500,000 Fire Facility Master Plan 11,850,000 Public Works Service Center 1,200,000 Streetscapes 1,000,000 911 Center Passenger Rail Multi-Modal Facility Total $14,550,000 57 Council Discussion: Current CIP and Capital Plan FY 2016-2020 Priority Projects? 58 29 1/29/2015 Next Steps • March 2nd: — Follow-Up Information — Update on Capital Project Planning 59 30 r iliii . CITY OF ROANOKE � OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 ;t. Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: tlerk(ioroanolceva.pov JONATHAN E.CRAFT,CMC' City C'lerlc Deputy City Clerk C EC'CLI A T.WEBB,CMC Assistant Deputy City Clerk February 3, 2015 Ricky Mitchell 436 Walnut Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Mitchell: Your petition appealing a decision of the Architectural Review Board for a Certificate of Appropriateness to allow the installation of replacement windows at 436 Walnut Avenue, S. W., which is not consistent with the H-2 Guidelines, was scheduled to be heard at a regular meeting of Roanoke City Council on Monday, February 2, 2015. The matter was tabled until 7:00 p.m., or as soon thereafter on Tuesday, February 17, 2015. Arstb 4tAidni.Sincerely, -- , � k Stephanie M. Moon Reytlolds, MMC Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Parviz Moosavi, Agent, Architectural Review Board Candace R. Martin, Secretary, Architectural Review Board Bre-eli(48. ND. s. 1/29/2015 f •• av CJ SOCIAL MEDIA IN ROANOKE Feb. 2, 2015 Department's on Social Media • Communications f lI ® g. o V • ▪ Police © • Stormwater f V n • Sheriff 0 • Solid Waste f V • Fire-EMS© • Transportation© • Emergency Management f V • Building Inspections f V • Parks and Recreation f V ® U • Planning, Building, and • Libraries© •• r Development© • Neighborhood Services© • Lead Safe • Municipal Volunteers® • Purchasing© • Economic Development © • GIS • Roanoke Clean and Green 1 1/29/2015 The Numbers 38 Social Media Pages The Numbers 90 , 000 Followers 2 1/29/2015 Question How can we streamline our social media content to one place? Introducing Uberflip ums*;onm+* 0 Y V - 3 1/29/2015 Roanoke's New Social Media Center 0.11=======1 m 111 ROANOKE'S SOCIAL MEDIA CENTER rnma,• V RIC of depart!, ft-Pk:-,07 0. News & 411 mama 1111L V MK Information Of analni, Rua fe e Sheriffs Office sign up MyRoanoke Pnemnier Hlerrs! 4