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Council Actions 04-06-15
ROANOKE CITY COUNCIL INFORMAL SESSION APRIL 6, 2015 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- Roll Call ALLPRESENT Welcome. Mayor David A. Bowers. 40193 - 040615 PRICE Mayor Bowers recognized Alec Bowers, student, Roanoke Catholic High School, who was shadowing him for a day. Mr. Connor is interested in politics in Canada and the United States. The Mayor also announced the passing of Geraldine (Gerry) Aldridge, a former City employee of 34 years who served as the Secretary to the City Manager. Mayor Bowers called attention to the interviews of School Board applicants, commencing at 4:00 p.m., in the Council Chamber. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 on Thursday, April 9 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, April 11 at 4:00 p.m.; and video streamed by Internet through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication was submitted from Council Member Sherman P. Lea requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the salaries of the Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. Mayor Bowers noted public safety concerns expressed regarding the construction site at 1- 581 -Elm Avenue Interchange. The City Manager was asked to address the matter with the Virginia Department of Transportation. BRIEFINGS • Roanoke Valley Broadband Authority - 30 minutes • Franklin Road Bridge Replacement - 30 minutes • Valley View Boulevard Interchange - 30 minutes • Continuation of FY16 Budget/Financial Planning Work Session - 60 minutes To be continued during the 2:00 p.m. session The City Manager was instructed to schedule public hearings for Thursday, April 23 at 7:00 p.m., or as soon thereafter as the matters may be heard, to receive citizen comments with regard to proposed changes to the Meals Tax of up to two percent and Motor Vehicle License Tax up to $13.00, per classification, across the board, and a proposed Solid Waste Collection Fee of up $7.00. THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCEROOM TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. ROANOKE CITY COUNCIL REGULAR SESSION APRIL 6, 2015 2:00 P.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order- -Roll Call. ALL PRESENT The Invocation was delivered by The Reverend Carl Utley, Interim Pastor, Raleigh Court Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. The Mayor also called attention to the recent passing of Geraldine (Gerry) Aldridge, a former City employee of 34 years who served as the Secretary to the City Manager. The City Clerk was instructed to send an appropriate recognition from the Council in honor of Ms. Aldridge. Welcome. Mayor Bowers. Mayor Bowers recognized Alec Bowers, student, Roanoke Catholic High School, who was shadowing him for a day. Mr. Connor is interested in politics in Canada and the United States. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 9 at 7:00 p.m., and Saturday, April 11 at 4:00 p.m.; and video streamed by Internet through Rev.Net Technologies, Inc., at hftp: / /www.wrev.net. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. a, THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ARCHITECTURAL REVIEW BOARD - ONE VACANCY TERM OF OFFICE ENDING OCTOBER 1, 2018 BOARD OF ZONING APPEALS — ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING DECEMBER 31, 2015 FAIR HOUSING BOARD — ONE VACANCY ONE TERM OF OFFICE ENDING MARCH 31, 2018 YOUTH SERVICES CITIZEN BOARD — VACANCIES 4 -ONE, 4 -TWO, 5- THREE, AS WELL AS TWO STUDENT MEMBERS COMMENCING JULY 1, 2015 (DEADLINE FOR RECEIPT OF APPLICATIONS — APRIL 15, 2015) 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Proclamation declaring the week of April 6 as Local Government Education Week. Presented a ceremonial copy of the proclamation to Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools. Proclamation declaring the week of April 13 as National Volunteer Week. Presented a ceremonial copy of the proclamation to Angela Vernon, Human Resources Personnel Manager. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Bennett Early, James Lynch, Jazz Lynch, and George Riles 0 4. CONSENT AGENDA (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Request for public hearing from the City Manager and an additional request for public hearing from the City Attorney. C -1 Minutes of the regular meetings of Council held on Monday, November 3, 2014; and Monday, November 17, 2014. RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded. C -2 A communication from the City Manager requesting that the City Clerk be authorized to schedule a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, or such other date and time as deemed appropriate by the City Manager, on the proposed sale of City -owned property to the Commonwealth of Virginia related to the Valley View Boulevard /1- 581 Interchange improvements. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Attorney regarding a motor vehicle tax exemption for disabled veterans. RECOMMENDED ACTION: Received and filed. See additional action taken under Motions and Miscellaneous Business. C -4 Reports of qualification of Cynthia Lawrence as a City representative of the Roanoke - Blacksburg Regional Airport Commission for a four -year term of office ending March 9, 2019; Michael McEvoy as the Citizen at Large representative of the Roanoke Valley Broadband Authority for a four -year term of office, commencing December 13, 2013 and ending December 12, 2017; and Jerome Stephens as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2018. RECOMMENDED ACTION: Received and filed. N A communication from the City Attorney requesting that the Council authorize the City Manager to schedule a public hearing for Monday, May 18, 2015 at 7:00 p.m., or at such time as the matter may be reached, or at such a later date and time as the City Manager may determine, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority and the proposed amendments to the Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such purpose. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Briefing of status on Art Endowment. Vice -Mayor David B. Trinkle. No action taken. Presentation received and filed. b. Discussion of a Resolution by the Electoral Board of Roanoke City regarding the inaction of the General Assembly to approve funding to localities for the purchase of voting equipment. Anita Wilson, Chairman, City Electoral Board, Spokesperson. (Sponsored by the City Manager) No action taken. Resolution received and filed. C. Request of the Roanoke Regional Airport Commission to present its proposed 2015 -2016 Operating Budget and Proposed Capital Expenditures; and to provide an update on air service in the Roanoke and New River Valleys. Timothy Bradshaw, Executive Director, Roanoke - Blacksburg Regional Airport, Spokesperson. (Sponsored by the City Manager) Adopted Resolution No. 40193. 040615. (7 -0) At 3:47 p.m., the Mayor announced that the Council was scheduled to conduct School Board interviews commencing at 4:00 p.m., in the Council Chamber, with the following applicants: Mary Beth Nash, Charles L. Downs, Jr., Susan R. Reese and Stedman A. Payne, Jr., for consideration of three upcoming vacancies on the Roanoke City School Board ending June30, 2015. At 5:55 p.m., the School Board interviews were concluded. At 6:03 p.m., the Council meeting was reconvened, with Mayor Bowers presiding and all Members of the Council in attendance. d. Request of the Roanoke Valley Resource Authority to present its proposed 2015 -2016 Annual Budget. Daniel D. Miles, Chief Executive Officer, Spokesperson. (Sponsored by the City Manager) Due to the lateness of the hour, the abovementioned was rescheduled for Monday, April 20, 2015 at 2:00 p.m. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and execution of an agreement with the Virginia Department of Health in connection with the Summer Food Program Grant; and appropriation of funds in connection therewith. Adopted Resolution No. 40194 - 040615 and Budget Ordinance No. 40195-040615. (7 -0) 2. Appropriation of additional funds, in the amount of $401,300.00, from Parking Fund Retained Earnings for various capital projects to be undertaken during FY2015. Adopted Budget Ordinance No. 40196- 040615. (7 -0) 3. Appropriation of additional funds due to an increase in parks and recreation programs. Adopted Budget Ordinance No. 40197-040615. (7 -0) 4. Acceptance of the Fiscal Year 2015 "Four- For -Life' payment for Emergency Medical Services for training, supplies or other appropriate items; and appropriation of funds in connection therewith. Adopted Resolution No. 40198-040615 and Budget Ordinance No. 40199-040615. (7 -0) COMMENTS OF CITY MANAGER. Facebook — April Fools post • This is the second year the Office of Communications has put together a Facebook April Fool's Day Prank. • The goal each year is to create buzz, increase likes, and engage citizens. • This year's prank featured a cruise ship on the Roanoke River. Users online were made to believe that Roanoke was building a ship, dredging the river, and raising bridges across the city. • As the day went on, the Office of Communications posted different graphics related to the prank. One entry invited people to name the cruise ship. • Entries included The S.S. Shallow, Star Ship, Roanoke Ranger, Queen Big Lick, Star Gazer, Captain Noke, and hundreds more. • Staff also posted fake news clipping of today's announcement from Roanoke. Folks who weren't convinced that this was real suddenly started believing it after see these news articles. • Around 5:00 p.m., staff announced that it was all a joke. After looking at the stats, it was very successful with hundreds of comments, and thousands of "likes." Our prank reached about 130,000. Roanoke Named a 2014 Pacesetter • The Campaign for Grade -Level Reading has named the City of Roanoke a 2014 "Pacesetter' for its Star City Reads program. • The Campaign is a nationwide organization designed to ensure that children from low- income families succeed in school and graduate prepared for college, a career, and active citizenship. • Roanoke was one of 30 communities across the nation recognized for measurable progress on student reading readiness outcomes (byproduct of the Star City Reads Campaign). • Roanoke will formally receive its award from Campaign for Grade - Level Reading at the "Achieve Forum" on Friday, April 17, at the Hotel Roanoke and Conference Center. Career. Lifestyle & Financial Fitness Fair • Monday, April 27 • Berglund Center inside the Special Events Center 8:30 a.m. to 1:00 p.m. The event is being held in conjunction with the offices of Congressman Bob Goodlatte and Congressman Morgan Griffith. 0 The event will feature: o vendors representing area businesses seeking new employees; o lifestyle organizations creating awareness of amenities and volunteer opportunities; o educational entities sharing their curriculum; and o financial organizations which will educate attendees on resources, as well as ways to save money and to structure their finances moving forward. b. CITY ATTORNEY: Authorization to execute a Support Agreement in connection with a bond issuance, in an amount of up to $6,270,000.00, by the Roanoke Valley Broadband Authority through the Virginia Resources Authority. Adopted Resolution No. 40200-040615. (7 -0) C. DIRECTOR OF FINANCE: Financial Report for the eight months ended February 28, 2015. Received and filed. 2. Appropriation of Proceeds from the Sale of Series 2015 General Obligation Public Improvement and Refunding Bonds. Adopted Budget Ordinance No. 40201-040615. (7 -0) 8. REPORTS OF COMMITTEES: a. Presentation by the Roanoke Arts Commission with regard to Roanoke AIR Program in Elmwood Park. Greg Webster, Vice - Chairman, Roanoke Arts Commission. No action taken. Presentation received and filed. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. There being no further items for action to come before the Council, the briefing regarding the FY16 Budget/Financial was continued at this point. 10 0 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. In connection with Consent Agenda Item C -3, a communication from the City Attorney requesting a public hearing be scheduled to consider a personal property tax for disabled veterans, the matter was referred to the City Attorney and City Manager for study and report to the Council prior to its May 18 Council meeting. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Edward Garner as an At Large City representative of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Max Davis ending December 31, 2016. Appointed Sherman P. Lea, Jr., as an At -large Citizen representative of the Roanoke Cultural Endowment Board of Directors for an initial three -year term of office, ending December 31, 2018. Appointed Marcus E. Huffman as a member of the Board of Zoning Appeals to fill the unexpired term of Stephen Trompeter ending December 31, 2015. CERTIFICATION OF CLOSED MEETING. (7 -0) 12. ADJOURN. 7:17 P.M. I I 6 CITY OF ROANOKE A6, • ■ OFFICE OF THE MAYOR i 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX (540)853-1145 DAVID A.BOWERS Mayor April 6, 2015 The Honorable Vice-Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, David A. Bowers Mayor DAB:smr COMMITTEE VACANCIES/REAPPOINTMENTS April 6, 2015 (PUBLIC) ASSIGNED VACANCIES: Gail Kinzer Lewis as a member of the Fair Housing Board ending March 31, 2019. Four-year term of office to replace Warner Dalhouse as a member of the Architectural Review Board ending October 1, 2018. Unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals ending December 31, 2015. Unexpired term of office of Max E. Davis as a City at-larger representative of the Blue Ridge Behavioral Healthcare Board of Directors ending December 31, 2016. This term was filled by Reverend Hensley who had to resign due to having to relocate out west. OTHER MATTERS REQUIRING ACTION: Appoint two At-large Citizen representatives to serve on the Roanoke Cultural Endowment Board of Directors, one of which will serve initially a two year term; and the second will serve initially a three year term, with their successors to be appointed for the three year terms. REAPPOINTMENTS: Need to submit nominations for 2015-2016 VML Policy Committees. Due by April 17. 2013-14 Nominations are as follows: Finance — Barbara Dameron/Court Rosen Human Development and Education - Anita Price/Stephanie Moon Economic Development - Court Rosen/Wayne Bowers General Laws — Dan Callaghan Environmental Quality - Chris Blakeman Transportation - Mark Jamison 1 ,. . ,,„,, CITY OF ROANOKE :�? rl CITY COUNCIL ,r 215 Church Avenue,S.W. z° •/ Noel C.Taylor Municipal Building,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 DAVID A. BOWERS Far: (540)853-1145 Council Members Mayor William D.Bestpitch Raphael E."Ray”Ferris Sherman P. Lea Anita J.Price Court G. Rosen David B.Trinkle April 6, 2015 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I wish to request that Council convene in a closed meeting to discuss a personnel matter, being the salaries of the Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, 4.1150411040". 4._ Sherman P. Lea, Chair City Council Personnel Committee SPL:smr -Rd,,,y4 D. I Roanoke Valley Broadband Authority Roanoke City Council Update B R A S Blue Ridge Advisory Services Group April 6, 2015 # .,.�? � }x„*+ � x S��,� ��rja FV,?tx+T ^�' x�L`3".��.�,.� 4 �i�cn°ea�aFra��,,, � �gc�.F., ` *�'»- ROANOKE VALLEY BR AS G _ _. Slue Ridge Advisory Services Group Objectives ,_._• AUTHORITY ©AII Rights Reserved 2015 Economic Development Sustainability Capital Constraint <$10 million Expand Coverage 2 ROANOKE VALLEY B R A S G : ; • _ . : _ . • Blue Ridge Advisory Services Group Initial Network Plan - 63 miles AUTHORITY ©All Rights Reserved 2015 Clovrale Bot urt Bernett ha_on(-_-;,;e Springs - _____-_-- ---- ---=--- Laymantowl ri it rI. � 5--'i 365 ;,ds 311 J Hollins � T ¢ Roannt e __,.,.. -'3.98 mi 1 6i-J1 V lebster 0 _ 5, \ti 'I I :15 ml• 0`C' 1 36 mi • oBlpxley Hill& �2 Hanging Rock-� Kin. •fl •. 115 r06 1.38 n-10 419'' ' 1.25 mi626 ir C7 �� 6radhavi Rd f J f Medley ._ Roan - w y }r 0._�onil aINU rum '"V R c I p A `` e d P y fl 4}r 5:1'1 6mi, (116. Keslers fVxn ,` 118 ds Sunset — '/ $f i� � 1 — ' r 0=,.ens _ � C ALT 344 yds "olt Lewis T ... •- ' •alem o Edge oo rr" 11 Bever. — ^Salem k� ,ti •'. -( - -_ 37g ds 14,36mi 1 82 ml" _ var r T�Lr u �, 0 328 13.1 mi Vinton r • . - •6.75 mi :denwood_ . .r' 10.8 mi I - µ 6.50 mi )1. -e• r _ Briarcli 17 gfJ -1 '._ .: I )J �v: > -'11 �r )L ,..`\\ 4 Y 1 v i. I` fib; -A-•' 1 —. wRiverdale /Niagara erside Jab_rn ! .220_11 °• t t �i- J/ 9' 116 •• } z r 668x, p1 -_1 Dundee-c!,"; o f --' -, ;P iiU _ s¢ �,`1 {l ,,• .,-."--3 Came S Ling ra '-' Leslie _• ‘ '1 r- ' ,Garden City 1 ,, , o 0 3 Bit!B R S G ROANOKE VALLEY RidgeAdv.A ryservicesGroup Original Capital Requirements • , • AUTHORITY ©All Rights Reserved 2015 • Initial Network Plan is 63 miles, expanding to 90 miles by year 3 • CAPEX-- approximately $7.2 million • Additional $ 1 million will be required to supplement negative cash flow over the first six years of operations • We will explore fiber swaps and fiber leases where it is more cost effective than building • The Authority should plan for an initial contribution of $ 8.2 million over the first six years • The CAPEX estimate will be refined after design and permitting 4 A ��++ ROANOKE VALLEY BIueRid IAd A servSicesGou Initial Project Time Line •_ ,• AUTHORITY Se Y P 0 All Rights Reserved 2015 Task Name 201E I — _ + Mar(Apr I Mayy I Jun I Jul I Aug I Sep 1 Oct I Nov I Dec Jan j Feb Mar Apr May i J un 1 - Roanoke Valley Broadband Implementation Plan I �' ' 2 - Charter Member Agreement on Financing 3 Presentation of final business plan Approval by charter members and agreement for funding • 6/27 - Design, Permit,Install,and Turn up Network Ito lir 6 Develop RFP for Engineering and Permitting 7 Distribute RFP and allow 30 days for proposal o Firm selection I 9 Conduct Design and Permitting Work 5:: >. '10 Develop RFP for Furnish and Install ws 11 Distribute RFP and allow 30 days for proposal KINS 12 Firm Selection I 13 Network Installation FAVANNEMEMSIEWL,;" 1., 14 Network turn up and testing , 1E - Legal Review lip■' '1€ Interview telecom counsel and select firm '17 Determine if certification is required 0 '13 Seek approval from VCC if necessary US 19 - Water Authority rilm. 20 Shared-services agreement with Water Authority anti 21 Hire General Manager grari 22 - Brand identity 23 Identify Agency to assist with branding ......... .: ::: ' 24 Develop brand and image bank 'EMS 25 Develop web site and social media identity 5 ROANOKE VALLEY B RAs G Reduced Scope — Plan B = ' ' Blue Ridge Advisory Services Group AUTHORITY ©All Rights Reserved 2015 • Roanoke and Botetourt Counties are not participating in the initial project development • Reduced the scale of the project to about 46 miles • Lost about 6 months of project schedule • Still have a meaningful presence and will have an impact in economic development 6 ROANOKE VALLEY B R A S G Plan B - 46 mile Network Blue Ridge Advisory Services Group AUTHORITY ©AII Rights Reserved 2015 're CI• el dale a lea 13( u Hollin = , d fl ti 0,6 k O „. it , T p 4 e f. ,� 1 115 ..e \ Hanging [ i d t' Q lad Rock Go If 4 C, ¢� j{ , t [,z Club v 1 �Q ,,J 2 a a 1 "ry 3' . - S — - • r ._ _ ° alem 1 I,Pi I . .'.111 ■r ,v Of 5� Sk�xn nd[ qvf V V �Fti� 3 , K ,�y ,w, �'% • Vinton f WssV°1114 Ro __r�� y _ +J y , 4_ r ,t, J i■ J s , ■ y aw :, • i irY + yvsd pb t .21 9 v '.. is o - elj 7 B R A S G ROANOKE VALLEY Plan B -- Operationalized = ' ' Blue Ridge Advisory Services Group AUTHORITY ©AII Rights Reserved 2015 • The network is completely permitted • Preparing to issue RFP for construction • CAPEX will be in the $5 million range • Source of funding -- VRA • We are currently developing an operating plan • Network construction should begin in June and be operational this fall • We have hit all the primary high-potential areas in the two cities, and a few in the counties 8 ----6( 1 e fi r>i p 1 1\I Fro•.5 ill 4 pi 02--- Franklin Road Bridge over NS Railway AN ROANOKE • City of Roanoke �- -m - ..._ i , A.,-rte. - b` V _ 4 t'i -_ 'r� VP Wit'. . rz s as ,x� °Cr , ..:,. , f `,.*,. • • o/• a r . /p' �e a T ; e �y ' , Alitio •-14i,,,•41: • e, ° w Iii/ I 0 , :,• : •4 '_.,,yam. '!'v.•_'31. .mss&N t - r. m AdviiiKv..„, • Frankl in R oad Bridge Replacement ROANOKE KE • Schedule — Study Phase — completed — Design Phase — underway - x s__ __ a . — Construction Phase — Begin 2016 ; ' �`- `-" '= ' °, • Tasks i ---- __ — Bridge Design .... " — NS Railroad Coordination R — Aesthetic Development ' ' ' �wH i h w ',l 4 x R x gym n v 5 ._. C } jv . . . #.rte r_. i. '�i 3°f 4, • _ _ 4 _.sr- 40 r low *....66. ,".;: :=0...~' WI{ —tea _ -,--, ,„ _ �r L sY' s. r r` s b r --- ..., ., Iftmani' i d sA lS fi AtorTNI.P. Bridge Aesthetic Considerations ROANOKE • Context of Site — Gateway Crossing • Old Southwest Neighborhood LA liii r i�, • South Jefferson Development Plan • Constructability • Durability & Maintenance • Visual Perspectives ICI Perspective from Route 220 OAN AIMI111,140, ROANOKE - _ .c .. .,.., . . . .. .. , . ..,...„...,,... .: n ...._ ....7-f.""---- 1. - ... , - Q ,..�''''�`jLI 1. i '', � \ h 3• 4 ti+ a ■ i` 1 ` a 441*444141,014441.14•14144w. ' -\\\ \\ AdWgimulP -111 Perspective from Reserve Avenue AN R KE 0 0 � � .� . .:. I a `"4a Bridg e Users (Vehicle and Pedestrian) ...I Adre"u'll., 1111111 ROANOKE Sri.<, . - . . vY <. d,y ,,. ra . , ...a ., ... ................ . . 4 .4 t ..__,_ tles sr& q k S .W war. .4 d I. � .t\ 3�?h 4, I #414 �,,.�` # - } _ ;714111.1 t .� 4 . Bridge Aesthetic Considerations ROANOKE • Emphasize user perspective • Gateway crossing • Simple and classic • View from Riverside Center • Aesthetic Features • Roadway Lighting • Bridge Railing • Gateway Features • Approach Walls pp { 111PFP1WIR Roadway Lighting ..■•10 '''.1 ROANOKE . a 1.1111111 MAU- „Ma I ill& Boston Harbour Arm Luminaire Skirts w 01,..S\ • . 4' - I..44,:iii : .' ..,1 Removable Standard Half Sphere Cap (H) 5 ... ,:f .'. . .. :.., :.:- . -.., :,,•: \ . .. • - -=:.- Standard 1" Pipe Arm ,., ... _ -r-v"--r- ., , - ,.• x., . ili? (132" OD ) 1 ' . iii . I If / /11 ..:: 4 im*■■•■■li I 1 1 * 2' ...±...1_±._I Flagpole Hanger Arm Holder , . „_ .::::!,F*. Roadway Lighting ROANOKE Elm Avenue ii.„\\... I 1 it 'T.--' . s . v a Es t ir, . I '. .' !' "Boston Harbour” Arm - _ _ ;— • ,,.... '..,'-',.•. ''::.47....., ..,..: — - +.`p _ y * . ..Erb 6 Badge RiIinr1 a .1!"1 11 I 11`111 ROANOKE Consider Memorial Avenue, Walnut Avenue, Jefferson Street Bridges • Vertical ribs • Panel divider ,. " ,� , : �. , `r h • Block posts , ~ ', \, KC t. i .;r, w`: r - ---�,• • Light bases 4 , . xti :-•• 1 �r 4 ` \l0. �.1�_ , g ,y�ik� , 1 .?% �-�. ljfcgf �ft r" i ' .st ' i. ' 0-V 1,:asi i,i.ty a `v% , 1. _ : \'� �, r "' . !W, ►�..- a t ' '7, ,1 �R ZZ . its e y'�i''d ' . �.. '_ ..•iy ,i�,I+`"Y3 ''9 2 ' .tom w 1, ' t' s 4 f`g: ' `�•_fi� s :j, 3 a� R- ,�5 � X14,*� ` ` ' 'et 1�(' !":1-'set a S k .r f Zr � ! • �V): - i'` r �g tai . —ti r .. r r—ii -ti, S i Bridge Lighting and Railing ROANOKE "-- 111.111111Pr 1401000000400" WillIW Proposed Bridge Cross Section -agaf. ROANOKE r ....--A. 's all l �_r T , , 4 a A a 4 A ' -.....an,wee.trii Viral VOW VirVig ' .....■ mow.. — v......... w.w.iw. . .40017r • Roadway lighting • Open cross section • Railing panels • Flatter grade iiii,:,7-14 Corridor Gateway ..„,„„„R, .t „...... s-= ROANOKE • a- AMP- x NIIIIIIEW I - _.., H: , r Ali , �� t � f 1' - r. , � Aye ,. 111 /14-71 1 Iii rj .-_ iN ,. t =� ---._ .; tea 3r ___ -- ,,,,,"„,4 ........ ..- illiiiiii ._, ........;, ,,,,,..,,,,,,,.....,,,,,Ime. ,... N 411M°111.10kdig■Ill Memorial Avenue Bridge Pylons ..gillif ROANOKE ______ y. 111111 . :00 Corridor Gateway ROANOKE IPP11.41111. : { iV otnarillP ix• - - s 4grimit."'" • it g.' .. ' .. .4t • h. - �. .. '1 p re a` e J'[ ' r.l t �4 _ _ .A 14 �� r ak 0011.1°. '''''T r yyk „ r . 1 • Gateway Pylons PEPPIffv...., ROANOKE To .1- -, 'ANT Oli -'-A, 15111101 10 111 _1; s � .� .tea+. a . _.~T �jA -ti - t- _ _ _ ..may • Square cross section • Decorative metal panel • Recess center panel on each face • Backlighting at night _■111114 .19 Gateway Pylons KE R AN 0 0 N y 1 • i ii, '� a d1/4 til Ili( 1 ir011 .r.* ' - 1- r mirm-.... ___ _ N, _ ,..„.... . ___ ...i'/. .0000 • Open cross section • Roadway lighting • Roadway grade • Gateway pylons Corridor Gateway KWillillik44111 E R AN 0 0 ,T s - ` :F „ ,. .,. ,_ r rte , ,. .N s oliter e„ . , .,.... t R/1 ii, 0 t T ."' .- - 4 I Reserve Avenue Intersection ROANOKE taw ._ V . 7,7-7 _ . . . . try , '' ..,.....0116: . . ..... .., ...• • /y i r , i i y s 2 Tip -�-.N ! l a r V, .. Intersection of Jefferson and Reserve `.• ,, ham. ay }_- l South Jefferson Redevelopment .f 2012 Design Guidelines Reserve Avenue Intersection _Am/ '19 ROANOKE f ///t" Alibi, // , ',-111r r-koq y1 No i 7-----„/ aDb . i, rLOW M ' . /► . ` \%N - I %; i i \ , , _- 1. 1 ; ( = t0 ` . T. \ 0 k 1 / 'et els . • I' \\<\'''NK\2(' ''''.\\-\''// / ion 40104. _,..7 t AlWilliiiii* • Reserve Avenue Intersection ,.. _. , .. ., . . , ,,.r.,, A2-‘.., 41! �.i► ROANOKE tee , 1 . -:•M ' ,,, �I}_ 7" r i, . .tom , , �4=, NSF . C ` i ± ,_ ■■ *Ow. - " !Ilk‘ I • Ai. - • c 41WP‘1°.„,,i, Abutments and Retaining Walls -.Mil now ROA N OKE 1 —+ a View from Reserve Avenue __ linr"■ Abutments and Retaining Walls ROANOKE I A IN -- ----- = = ='a' • Flat grading • Arched wall coping • Gateway pylon • Textured wall face • Lighting pilaster • Pier features Abutments and Retaining Walls I Alff"1"00, .. ROANOKE IL los kitti K. ��. ._... ar t a,.�-'� �`"- _^Y�.� . 1,V II r� '� ...+"""'^" F, F....""."."""....."" . 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ROANOKE Area Plans • Neighborhood Planning Process Evans Spring Area Plan (adopted April 2013) • Interconnection of streets • Complete Streets Policy Street Design Guidelines • Rezoning likely Public Hearings • Planning Commission • City Council "Mr ROANOKE . _ _ ., „. . ... .. . vir ,-..... , ,. „..‘-41t." ;Z . 4, . A h° Ii a. 4 ,., V. '" Approx. Access 2350101 2 -' ' :-I,. Management Limits .,j r - ,ter te w i /:: Vii` 9Yy .. #.: 2350103 F'A�, ..„. A,3114# % O r 11110i. -6 MO Ol2k 411 :$ell!,. , , 0 h r_. 4 111, 4 -4_,_. , -,...`-. (.. Ars isix, „ ,..„, . ..,..., , ....w. ...... _ ,..s. ,_ . „II, 4.2.„„wiwspiri,n4 „.: __ A , ,,,..., ..,,,..„. : ty".4 r,r,_:).,..,,,. , ., iii I J' .� 1 ,,. - sit ,., .11.0 irk,raii /1101111‘, - (40:11,4111, , • Valley View Extension • Budgetary cost estimate • Funding VDOT "Urban" Funds Revenue Sharing Other financing strategies? ROANOKE ,00 350 300 E z5o ,50 50 General Fund Budget Could Have Reached $360 Million 4/29/2015 1 a Estate growth rate nas not rebounded 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% -2.00% o/ 8.94U/o 9.02 o S4.92% 2.04% o -O.11% -1.02% -0.67% 0.190/ -4.00 0 zoos 2006 2007 2008 2oo8 20010 2OU 2012 2013 2014 2015 E 15 Po 0 s.� I s Tax base ero a in ernet sales FYa� F 08 F 09 MO F n M, M, FYi} M, Proje¢iou 9 3 4 4/29/2015 2 Stagnant Business License Tax 6 ig.o iz.z u.¢ iz.5 u.q u. u.6 uq u i. c q.o 0 8.0 7.0 6.o 5.0 FYo8 FYoq FYio FYu FYiz FYi3 FYiq FY15 Projection 5 Commonwealth cut funding to City 5 e a �o 65.o 60.0 ssu Sou 450 40.o 350 ou EYO6 EYaq PYw }YU tYss tYg kYy FYiS Notes: P -j..i- -FYo8 through FYtz data adjusted For daycare payments now paid by the Commonwealth directly - Returned approximately $6.5M through Local Aid to the Commonwealth between FY 2009-2o13 And FY 2015 6 4/29/2015 3 HUD funding has declined FY 2003 $4,468,000 ■ CDBG, Home, ESG, Program Income FY 2015 $2,858,8-,5 0 2000000 4000000 7 Risfo-rical Reductions ance the Budget have exceeded $31M 0 8 4/29/2015 El MMaa■■■■ 1 1 r■ ■ ■ ■ ■ r■ 1 8 4/29/2015 El Revenue History 265 260 255 250 _f 5 295 C a ° zao 235 230 225 6Y08 FY09 F1'10 FY11 FY12 FY 13 FY 14 "15 (Moped) Red line represents inflation adjusted buying power in 2005 dollars Fib Year CIP refocuse i a e resources $250.000.000 $2oo.000.000 $15400g000 $I oo.000.000 $50.000.000 $o FY —S FY 2015 e 4/29/2015 5 Positions have been reduced by 9% since 2008 ;BSo ;Boo 11750 ! - ;700 i,65o ,600 b55o ,500 b45o ;qo0 FY x008 FY 2015 4/29/2015 N has grown E c 15 0 0 BE FYo8 FYo9 FYo FY FY2 FY3 FYq Unassigned General Fund balance and the percentage to total General Fund expenditures i3 nsion Reform Re u u ure Employer Contributions 25 20 c i5 .0 5 0 Projection 202o Before Pension Reform Projection 202. /2022 After Pension Reform W 4/29/2015 7 So.o 70.0 6on 50.0 E 40.0 30. Remained a Priority FYoq FYio FYn FY. FY-3 FY4 FY-5 projection ■ Debt Se ■ z° Fat for Fd.mtion ■ Operations Bt��nd Ratings Stable improved Fitch AA+ AA+ Standard and Poors AA AA+ i5 ire 4/29/2015 H. Strategic Investments were made • Tourism • Lighting upgrades • Police Department • Biodiesel in all City Reorganization vehicles • Smartway Connector • LED Signal Head • Greenway Expansion Replacements Efforts • Installation of Green • CBD Sealed Compactor Roof Program • Downtown living • Berglund Center capital maintenance Population nearly reaches 100,000 101000 - -- _ -- 100000 99000 98000 97000 96000 95000 94000 93000 92000 198o 1985 1990 1995 2000 2005 2010 2015 4/29/2015 W In Summary, • Local revenues haven't recovered • State aid has been reduced • Federal revenues have declined • Capital improvements have been refocused • Expenditures have been reduced by $31M • Local funding for education has increased • Strategic investments in the community have been made =9 FY 2015 -2016 Budget Development • Budgeting for Outcomes process • Expenditure reviews • Current revenue reviews • 5 Year Operating Financial Plan 4/29/2015 10 Structural deficit is clear REVENUES, EXPENDITURES & UNASSIGNED FUND BALANCE $325.0 $275.0 $225.0 $175.0 FT2015B FTM16E FT2016F FT2017F FtM18F FT2019F FTM20F IIIIIIIIIIIIIVARIANCE $0.0 $(3.9) $(3.9) $12.91 $(3.2) $12.51 $(3.9) VAR BASE $260.1 $271.0 $271.0 $276.7 $285.2 $293.2 $303.7 - REVENUE $260.1 $267.7 $267.7 $279.3 $282.0 $290.7 $299.7 EXPENDITURES $260.1 $271.0 $271.0 $276.7 $285.2 $293.2 $303.7 RCPS 1,510,000 Human Services - CSA (30 %10cal share), Adoption (too %state 1,447,365 funded), Youth Services (too %local share), Family Services Specialist (21't local share) Convention and Visitors Bureau (by formula) 144,750 Public Safety Body Camera Management 35,926 Fire /EMS Peak Unit 129,180 Snow Removal 100,000 Library Hours, Books and Materials, Youth Services, Supplies 131,285 Capital Adjustments Fleet Replacement 1,057,887 Technology Capital 500,000 Capital Building Maintenance 400,000 Transportation Sidewalk Repair and Maintenance 150,000 Street Paving 651,000 Competitive Pay and Benefits Salary Increase 3,381,713 Market Competitiveness 207,878 Public Safety Adjustments 504,853 zz 4/29/2015 11 Balancing Discussions • Real Estate Tax • Meals Tax • Motor Vehicle License Tax • Solid Waste Fee • Reducing Strategic Investments 24 4/29/2015 12 February 2 Variance ($9,997,154) Revenue Changes $1,657,000 Expenditure Changes ($2,945,254) March 2 Variance ($5,394,900) Revenue Changes $384,000 Expenditure Changes ($740,038) March 16 Variance ($4,270,862) Revenue Changes $800,000 Expenditure Changes ($84,056) AprA 6 Variance ($3,386,8o6) z3 Balancing Discussions • Real Estate Tax • Meals Tax • Motor Vehicle License Tax • Solid Waste Fee • Reducing Strategic Investments 24 4/29/2015 12 eals Tax • VA Code: §58.1 -3840 (2014) - Impose • City Code: Sections 32 -283 —32-298 -Rate - Shared With Roanoke City Public Schools at 40% Value of 1% = $2,814,000 25 4/29/2015 13 7CityVehicle License Tax Code: §46.2-694(2014) ections 20 -28 -Rate $ city of Roanoke 5 Year Revenue Trend '-500.000 - Shared With Roanoke City Public Schools at z000,000 40% 1,5°°,°°° Value of $1.00 '• ° ° °• ° °° _ $102,000 500,000 FY11 FY12 FY13 FY10 FY15 Adopted 27 eighbors and VA First Cities I I I I i Hampton Newport News Norfolk Portsmouth Richmond Roanoke City - Roanoke County Franklin County Botetout County Vinton Lynchburg Salem 35 0 5 10 15 20 25 30 35$ 28 4/29/2015 14 r 35 0 5 10 15 20 25 30 35$ 28 4/29/2015 14 Motor Vehicle License Tax $34 00 $32 00 $32.21 $30 00 $29 02 $20.00 $26 00 $20.10 $24 00 $22.00 $23 09 $20 00 $20.00 $10 00 FY 1994 FY 2000 FY 2005 FY 2010 FY 2015 Based on CPI Values from December of each year from 1993 to zmq (FY,,,, [o FY 2015) 29 Real Property Tax • VA Code: §58.1-3200 (2014) -Assess • City Code: Sections 32- 16 -32 -27 —Rate • Rate decreased from 1.21 to 1.19 on 7/1/2006 - Tax Rate per $100 of assessed value - Shared With Roanoke City Public Schools at 40% Value of $.01 = $650,000 30 4/29/2015 15 135,000 13000 FY 10 FY 11 FY 12 FY 13 FY 14 R/E Tax paid on Median Value Single Home 1,590 1,574 1,575 1,5]0 - 1,550 1,530 1,510 1,996 1,490 1,478 1,4]0 1,450 FY 10 FY 11 FY 12 FY 13 FY 14 Neighbors and VA First Cities Hampton Newport News Norfolk Portsmouth Richmond Roanoke City Lynchburg 1 Roanoke 1.( County Salem 0.0 0.2 0.4 0.6 0.8 1.0 Tax Rate per $100 of assessed value, Source: Weldon Cooper Center for Public Service 2013 Tax Rates 1.2 1.4 $ 31 32 4/29/2015 16 20 Portsmol Hampt Newport Ne, Roano Norft Lynchbk sted Real Estate a es ince 0 02 04 0.0 08 1 1.2 14 $ 02014 02008 Tax Rate per $100 of assessed value Source: Individual Citys 2014 Comprehensive Annual Financial Report 33 Real Property Tax Rate Comparison 1.24 Poremoem 1.24 Hampon Newport News 122 1.11 Norfolk 4$1 $0.15 Cil M Roanoke 1.19 $ 0.20 0.40 Ob0 0.80 1.00 1.20 1.40 • Real Estate .Solid Waste Fee 34 4/29/2015 17 Waste Fee Comparison Blacksburg $22.30 Botetourt County (private) $21.00 Charlottesville $4.20 - $23.63 (based on container size) Christiansburg $17.00 Danville $16.50 Hampton $18.42 (recycling households) Harrisonburg $25.00 Hopewell $20.65 Lynchburg $6.66 w /container Newport News $5.52 - $6.90 (based on container size) Norfolk $26.76 Portsmouth $3336 Salem $7.00 Staunton $10.00 sideration for Imp n ing a Solid Waste Fee • Assess monthly fee to all properties service available to • Fee collected by the Water Authority with water /sewer monthly billing • September 1 implementation date • Each $1 per month would generate approximately $373,410 per year 35 36 4/29/2015 KI Balancing Scenarios Sce a ario C S S Meals Tax Rate z z% L Lg% L Lzg% o o.yg% Revenue $ $3gy8,800 $ $2,532,600 $ $z,no,goo $ $1,266,300 Motor Vehicle License Tax Rate $ $5 a a13 Revenue X X306,000 $ $795,600 Real Estate Tax Rate Revenue $ $0.02 $ $0.02 $y8g000 $ $y8g000 Solid Waste Fee Rate $ $7 Revenue $ $z }y8,q1q TOTALS $ $3gy8,800 $ $3,618,600 X X3,686 }00 $ $3,444,714 37 Meals Tax 1.0% $1,688,¢00 Motor Vehicle License Tax $1.00 $61,200 Real Estate Tax $0.01 $390,000 Solid Waste Fee $1.00 7�. Balancing Discussions $373,410 3$ 4/29/2015 19 A S Sce a ario C S S Meals Tax Rate z z% L Lg% L Lzg% o o.yg% Revenue $ $3gy8,800 $ $2,532,600 $ $z,no,goo $ $1,266,300 Motor Vehicle License Tax Rate $ $5 a a13 Revenue X X306,000 $ $795,600 Real Estate Tax Rate Revenue $ $0.02 $ $0.02 $y8g000 $ $y8g000 Solid Waste Fee Rate $ $7 Revenue $ $z }y8,q1q TOTALS $ $3gy8,800 $ $3,618,600 X X3,686 }00 $ $3,444,714 7�. Balancing Discussions $373,410 3$ 4/29/2015 19 Legal Advertisement Required • Board of Zoning Appeals, Rezoning, Street Alley Advertising Fees • Prepared Food and Beverage Tax • Motor Vehicle License Tax • April 16th advertising date 39 Parking Fund Goals • Manages 4,100 parking spaces in (7) Off - Street Garages and (5) Off - Street Lots; • Manages and enforces 3,000 On- Street Parking Spaces; • Provides parking to support downtown commerce, residential development, tourism and student parking; • Ensures that revenues generated are sufficient to recover all operating costs and life cycle maintenance of the system; • Strives to maintain reserve to address capital needs of the Parking Fund V 4/29/2015 20 Parking Fund Current Statistics • Average Occupancy Off- Street 3,812 • Current Residential Off- Street 628 • Current Off Street Parking Rates • Reserved Rate $ 75 -$90 /month • Unreserved Rate $ 35 -$70 /month • Residential Rate $ 8.75- $17.5o /month • Daily Rate $.5o /half hr -s1.00 /half hr • Maximum Daily Rate $5 -s6 • Evening /Saturday* $2 -$3 * in certain core decks /lots • Across the board rates in effect since 2006/7 7P-arkiinte Fund Revenues versus ing Expenses $4.0 $3.5 - $3.0 $2.5 0 7 $2.0 -4-Operating Revenue $1.5 Operating Expense $1.0 $0.5 $- Mow Mon FY2o12 FY2o13 FY2014 u 4/29/2015 21 5 Year Capital Needs of the Parking Fund Structural/ $85,000 $815,000 $485,000 $490,000 $405,000 Preventative $60- $loo /mo $2o /month all locations No Discounting Repairs* $445 flat rate or $344 flat rate after 4Pm ** Same as Daily Weekdays; Free until 4Pm Equipment $160,000 $85,000 $170,000 $100,000 $100,000 Upgrades* "Church, Market Vertical $76,400 $270,000 $200,000 $250,000 $196,000 Mechanical Upgrades* On- Street $79,900 $60,000 $25,000 $10,000 $10,000 Equipment System Upgrades* *updated to $401,300 $1,230,000 $880,000 $850,000 $711,000 2015 pricing Care Downtown Ma—M rang Rate Comparables 43 Monthly Rates $48- $loo /mo $45- $90 * /mo Daily Rates $3 -$4 /hr ; all day $7 $.50- $1 /hr; all day $8 Residential Rates $60- $loo /mo $2o /month all locations No Discounting Evening Rates $445 flat rate or $344 flat rate after 4Pm ** Same as Daily Weekdays; Free until 4Pm 7 days a week Saturday; Free all day Sunday `,um /mm Center in the Square "Church, Market Campbell, Tree, Center in the Square 94 4/29/2015 22 FY16 Proposed Rate Changes Increase monthly $2,222,326 $2,355,657 $133,330 rates $5 /month *; Residential to flat $2o /month Extend daily $294,750 $384,625 $89,875 maximum rate from $6.00 to $8.00 IncreaseAfter4Pm $u8,u6 $162,4o8 $44,292 evening flat rates by $1.00 TOTAL $267,497 *excludes Gainsboro & Higher Ed Lot; Center in the Square Garage monthly rate increases by $20/mo. 45 Next Steps • Provide open forums for public information sharing in April • Post proposal details on PARKRoanoke.com • Welcome public comments on PARKRoanoke.com • Provide written communication to all patrons concerning proposed rates • Move to annual rate reviews as part of city budget process and measure success of capital plan implementation as it is accomplished. 46 4/29/2015 23 Operating and Capital Budget Development Next Steps • Legal advertisement for rate and fee adjustments - April 16, 2015 • Recommended Budget Presentation - April 20, 2015 • Public Hearing - Apri123, 2015 • Council Briefing /Budget Study - May 4, 2015 • Budget Adoption - May u, 2015 47 4/29/2015 24 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Suite 456 l Roanoke,Virginia 24011-1536 . - Telephone: (540)853-2541 Fax: (540)853-1145 I?I'IIANIP:M.MOON REYNOLDS,MMC I':mail: elerk(mroanokeva.gov ti'I' JONKI'IIAN E.cRA1 P,CMC Oty Clerk Deputy City Clerk ('NC'ELIA'I'.WEBB,CM(' Assistant Deputy City Clerk April 7, 2015 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: At the regular meeting of the Council held on Monday, April 6, 2015, you were authorized to schedule public hearings for Thursday, April 23 at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, to receive citizen comments with regard to proposed changes to the Meals Tax of up to two percent and Motor Vehicle License Tax up to $13.00, per classification, across the board, and a proposed Solid Waste Collection Fee of up $7.00. Sincerely, o-o Stephanie M. Moon Rey ds, C City Clerk pc: Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget !p i ' 6' ..., W( & ' `t^ 14,1 c 1k:I-L. . ,.Pl t"c 1 'I 4J.. WHEREAS, since the colonial period, the Commonwealth of Virginia has closely held the institutions of local government; WHEREAS, local governments throughout the Commonwealth provide valuable services to the citizens of the communities they serve; WHEREAS, citizen services such as, law enforcement, public health and safety, recreational opportunities, and educating local children, are most often delivered at the local level; WHEREAS, in recognition of the work performed by local governments, the Virginia General Assembly, on February 29, 2012, designated the first week in April as Local Government Education Week in Virginia; WHEREAS, April 2, 1908 was the creation of the Council-Manager form of government in the City of Staunton thereby making the first week in April appropriate for this designation;and WHEREAS, the City of Roanoke, a six time All America City, is committed to providing services and infrastructure to build a stronger, more resilient community with an outstanding quality of life for all its citizens. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby acknowledge the City of Roanoke and the Roanoke City School Board will partner to promote civic education and join in an effort to educate citizens about their local government, strengthen the sense of community, and engage the next generation of local government managers, and do hereby proclaim April 6 — 10, 2015, throughout this great six-time All-America City, as LOCAL GOVERNMENT EDUCATION WEEK. Given under our hands and the Seal of the City of Roanoke this first day of April in the year two thousand and fifteen. ATTEST: Stephanie M. Moon Reynolds s' C r David A. Bowers j � City Clerk r _ Mayor A I ' r r t OA l P REAS, the entire community can inspire, equip and mobilize people to take action that changes the world; REAS, volunteers can connect with local community service opportunities through hundreds of community service organizations like Hands On Network Action Centers; REAS, individuals and communities are at the center of social change, discovering their power to make a difference; WHEREAS, during this week all over the nation, service projects will be performed and volunteers recognized for their commitment to service; WHEREAS, the giving of oneself in service to another empowers the giver and the recipient; WHEREAS, experience teaches us that government by itself cannot solve all of our nation's social problems; WHEREAS, our country's volunteer force of over 63 million is a great treasure; volunteers are vital to our future as a caring and productive nation; and WHEREAS, the City of Roanoke's Municipal Volunteer Program will honor volunteers in the Roanoke Valley during the week of April 12-18, 2015. NOW, THEREFORE,I, David A. Bowers, Mayor of the City of Roanoke, Virginia, hereby urge my fellow citizens to volunteer in their respective communities. By volunteering and recognizing those who serve, we can replace disconnection with understanding and compassion; and do proclaim April 12-18, 2015 throughout this great All-America City, as NATIONAL VOLUNTEER WEEK. Given under our hands and the Seal of the City of Roanoke this sixth day of April in the year two thousand and fifteen. ATTEST: A:0 • ,40441.1‘111:1 Stephanie M. on Reynolds r - - David A. Bowers City Clerk = k' Mayor 0-^r, � CITY COUNCIL AGENDA REPORT ix "t445171 jtk IS To: Honorable Mayor and Members of City Council Meeting: April 6, 201 5 Subject: Request for a Public Hearing to be Scheduled Regarding Sale of Property Interests to the Commonwealth of Virginia Related to the Valley View Boulevard / 1-581 Interchange Improvements Background: The Commonwealth of Virginia has requested the transfer of certain fee simple and easement interests and rights of City owned property in order to facilitate the construction of the improvements to the Valley View Boulevard / 1-581 Interchange. City owned properties that are affected by this request are Tax Map Nos. 2360102, 2240104, and 2250102. The Commonwealth is proposing to compensate the City for the appraised value of those fee simple and easement interests and rights. A public hearing is required to be held prior to the consideration of authorizing the transfer of those fee simple and easement interests and rights in the City owned properties. Recommended Action: Authorize the City Clerk to schedule and advertise a public hearing on the proposed sale of certain fee simple and easement interests and rights involving City owned property identified as Tax Map Nos. 2360102, 2240104, and 2250102, to be held on April 20, 201 5 at 7:00p.m., or as soon as thereafter as the matter may be heard, or such other date and time as deemed appropriate by the City Manager. Chnstoph P. Morr 1 City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Mark Jamison, Manager of Transportation CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 qs "t `' Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE NI.MOON REYNOLDS,MMC E-mail: elerk(nh oanokes•a.gov JONATIIAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WER13,CMC Assistant Deputy City Clerk April 7, 2015 Christopher P. Morrill Daniel J. Callaghan City Manager City Attorney Roanoke, Virginia Roanoke, Virginia Gentlemen: A communication from the City Attorney with regard to a personal property classification for disabled veterans, was before the Council of the City of Roanoke at its regular meeting held on Monday, April 6, 2015. On motion, duly seconded and unanimously adopted, the matter was referred to the City Manager and City Attorney for further study and report options for consideration to the Council. Sincerely, —At/Mt Stephanie M. Monol s City Clerk pc: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn Powers, City Treasurer Amelia C. Merchant, Director, Management and Budget • CITY OF ROANOKE li+ OFFICE OF THE CITY ATTORNEY Timothy R. Spencer 464 MUNICIPAL BUILDING Steven J. Talevi 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 1595 David L. Collins Heather P. Ferguson Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: cityatry @roanokcva.gov April 6, 2015 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Personal property classification for disabled veterans Dear Mayor Bowers and Members of Council: BACKGROUND: State Code authorizes localities to assess and collect a local tax on tangible personal property (Sections 58.1-3500 et seq., Code of Virginia (1950) as amended). State Code also authorizes localities to classify certain types of personal property in separate categories and tax those categories of personal property at different rates. One type of personal property eligible for a separate classification is one motor vehicle owned and regularly used by a veteran. Specifically, Section 58.1-3506 (A) (19) provides: 19. One motor vehicle owned and regularly used by a veteran who has either lost, or lost the use of, one or both legs, or an arm or a hand, or who is blind or who is permanently and totally disabled as certified by the Department of Veterans Services. In order to qualify, the veteran shall provide a written statement to the commissioner of revenue or other assessing officer from the Department of Veterans Services that the veteran has been so designated or classified by the Department of Veterans Services as to meet the requirements of this section, and that his disability is service-connected. For purposes of this section, a person is blind if he meets the provisions of§ 46.2-100; Furthermore, Section 58.1-3506 (B) provides: B. The governing body of any county, city or town may levy a tax on the property enumerated in subsection A at different rates from the tax levied on other tangible personal property. The rates of tax and the rates of assessment shall (i) for purposes of subdivisions A 1, 2, 3, 4, 5, 6, 8, 11 through 20, 22 through 24, and 26 through 45, not exceed that applicable to the general class of tangible personal property, (ii) for purposes of subdivisions A 7, A 9, A 21, and A 25, not exceed that applicable to machinery and tools, and (iii) for purposes of subdivision A 10, equal that applicable to real property. If a motor vehicle is included in multiple classifications under subsection A, then the rate of tax shall be the lowest rate assigned to such classifications. If computer equipment and peripherals used in a data center could be included in classifications set forth in subdivision A 11, 26, 27, or 43, then the computer equipment and peripherals used in a data center shall be taxed at the lowest rate available under subdivision A 11, 26, 27, or 43. The City currently assesses a tangible personal property tax at the rate of$3.45 per $100 of value as set forth in Sections 32-104 through 32-111, Code of the City of Roanoke (1979), as amended. City Code does not include a separate classification for a motor vehicle owned and regularly used by a disabled veteran. In April 2014, Robert Brown contacted the City Clerk inquiring if the City had considered this type of tax relief for disabled veterans. I spoke with Mr. Brown and advised him that Council was completing the budget process for FY 2015 at that time. I told him that his inquiry would be presented to Council during the budget process for FY 2016. CONSIDERATIONS: Some localities have adopted this separate classification for the benefit of disabled veterans. For example, Virginia Beach has a tax rate of$3.70 per $100 of value generally, and a rate of$1.50 per $100 of value for a vehicle owned and regularly used by a qualifying veteran. Roanoke County authorizes this separate classification and provides a 50% reduction for qualifying veterans. The current rate in Roanoke County is $3.50 per $100 of value and the reduced rate for qualifying veterans is $1.75 per $100 of value. The impact to the City is dependent on (i) the amount of the rate reduction provided to qualifying veterans; (ii) the value of the vehicles involved; and (iii) the number of veterans who will seek this classification. The Commissioner of the Revenue reports that 147 veterans presently receive a real estate tax exemption. Based on this experience and the likelihood that more individuals own vehicles than own residential real estate, assuming that (a) 500 veterans will qualify for this personal property classification, and (b) the average reduction in tax revenues is $250, the annual reduction in revenue will be $125,000. As noted, the actual impact on current City revenues is dependent on several variable. In addition, the offices of the Commissioner of the Revenue and the Treasurer will incur costs in implementing this change. RECOMMENDATION: Council should consider whether to create this separate classification in light of the costs to the City. Additional analysis may be warranted to ascertain the impacts of such classification on city revenues and operations. In addition, Council will need to decide the extent of the classification proposed. For example, Council could provide a fixed dollar amount or tie it a percentage of the tangible personal property tax rate. Any such classification should be made effective not earlier than 2016. Please let me know if you have questions. Sincerely, • r Daniel J. Ca than City Attorney DJC/lsc c: Council Appointed Officers Sherman Holland, Commissioner of the Revenue Evelyn Powers, Treasurer R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Amelia Merchant, Director, Management and Budget D CITY OF ROANOKE ..r! OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 `414-* ': "ice 1 elephant,: (540)853-2541 Fax: (540)853-1145 S IMANIE M.MOON REYNOLDS,MMC E-mail: eIerk@romtokeva.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA'I.WEnn,CMC Assistant Deputy City Clerk April 7, 2015 Cathy Bowman, Secretary Roanoke-Blacksburg Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012 Dear Ms. Bowman: This is to advise you that Cynthia Lawrence has qualified as a City representative of the Roanoke-Blacksburg Regional Airport Commission for a four-year term of office ending March 9, 2019. Sincerely, Yom : 77)76 I 4 t, 414.2 Stephanie M. Moon Reynol•s, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cynthia Lawrence, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke-Blacksburg Regional Airport Commission for a four- year term of office ending March 9, 2019, according to the best of my ability. So help me God. YNTHIA LAWRENCE The foregoing oath of office w taken, sworn to, and subscribed before me by Cynthia Lawrence this i(y ik day of lf? _ 2015. Br:nda S. Hamilto , Clerk of the Circuit Court B . . I 4/.11 Cturk- I -r CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Room 456 N t ,`Y ... Roanoke,Virginia 24011-1536 •: .' Telephone: (540)853-2541 Fax: (540)853-1145 S'PEPIIANIE M.MOON REYNOLDS,MMC E-mail: clerk(Oroano keva.gov JONATIIAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant City Clerk April 7, 2015 Wayne G. Strickland, Secretary Roanoke Valley Broadband Authority P. 0. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Michael McEvoy has qualified as the Citizen At-large representative of the Roanoke Valley Broadband Authority for a four-year term of office, commencing December 13, 2013 and ending December 12, 2017. Sincerely, Q 4—t;ts:hr)Stephanie M. Moon eynoldQs, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael McEvoy, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Citizen at Large representative of the Roanoke Valley Broadband Authority for a four-year term of office, commencing December13, 2013 and ending December 12, 2017, according to the best of my ability. So help me God. r` MICHAEL MCEVO, The foregoing oath office was taken, sworn to, and subscribed before me by Michael McEvoy this /7 ay of ( _f 014. Brenda S. Hamilton, Clerk of the Circuit Court ----� / 017 Clerk zr g^ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W.,Suite 456 1f e: 1 q {p1C y • �. a Roanoke,Virginia 24011-1536 "t�`,."";""�,' • .- "I'clrpkunc (5411)H53-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: dcrkpP roanokeva.l;av JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City, Clerk April 7, 2015 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Jerome W. Stephens has qualified as a member of the Parks and Recreation Advisory Board to replace Archie Freeman, Ill, for a three-year term of office ending March 31, 2018. Sincerely, 7n- h4JJ Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jerome W. Stephens, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory for a three-year term of office ending March 31, 2018, according to the best of my ability. So help me God. ,l ' iii ai /JEROME W. TEPHENS The foregoing oath of office was taken, sworn to, and subscribed before me by Jerome W. Stephens this / J"day of /lid., 2015. ((( Brenda S. Hamilton, Clerk of the Circuit Court B .t A , Clerk CITY OF ROANOKE .01111." rii14 OFFICE OF TFIE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (549)853-2541 Fax: (540)853-1145 S'I'F:PIIANIE M.MOON REYNOLDS,MM(. M:-mail: clerk(n4'oauokevn.guv JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEER,CMC Assistant Deputy City Clerk April 7, 2015 Michael T. McEvoy Executive Director, Wastewater Services Western Virginia Water Authority 601 S. Jefferson Street Roanoke, Virginia 24011 Dear Mr. McEvoy: A communication from Daniel J. Callaghan, City Attorney, requesting that the Roanoke City Council authorize the City Manager to schedule a public hearing in Council Chamber for Monday, May 18, 2015, at 7:00 p.m., or at such time as the matter may be reached, or at such later date and time as the City Manager may determine, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority and the proposed amendments to the Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such purpose, was before the Council of the City of Roanoke at its regular meeting held on Monday, April 6, 2015. On motion, duly seconded and unanimously adopted, City Council concurred in the request of the City Attorney. Sincerely, heF Stephanie M. Moon Reynolds, M C City Clerk pc: Gary Robertson, PE, Executive Director, Water Operations, Western Virginia Water Authority, 601 S. Jefferson Street, Roanoke, Virginia 24011 Sam Darby, Authority Counsel, Glenn Feldmann Darby and Goodlatte, P. O. Box 2887, Roanoke, Virginia 24001-2887 Kathleen D. Guzi, County Administrator, Botetourt County, One West Main Street, Box 1, Fincastle, Virginia 24090 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING Timothy R. Spencer 215 CHURCH AVENUE, SW Steven J. Talevi ROANOKE,VIRGINIA 24011.1595 David L. Collins Heather P. Ferguson Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL city atty@roanokeva.gov April 6, 2015 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Proposed joinder of Botetourt Count with the Western Virginia Water Authority Dear Mayor Bowers and Members of Council: BACKGROUND: Botetourt County has requested to become a part of the Western Virginia Water Authority. Each jurisdiction is required to hold a public hearing authorizing the expansion of the Western Virginia Water Authority providing that Botetourt County, Virginia, join the Authority; approving and authorizing the execution of a Second Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such joinder. RECOMMENDATION: Authorize the City Manager to schedule a public hearing in Council Chamber for Monday, May 18, 2015, at 7:00pm, or at such time as the matter may be reached, or at such later date and time as the City Manager may determine, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority and the proposed amendments to the Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such purpose. Sincerely, Daniel J. allagh City Attorney DJC/lsc W E S T E R N V I R G I N I A WATER AUTHORITY UTILITY ADMINISTRATION March 31, 2015 VIA EMAIL Mr. Christopher P. Morrill City Manager City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Re: Botetourt County Request to Join the Western Virginia Water Authority Dear Mr. Morrill: Botetourt County has expressed interest in merging its utility operations with the Western Virginia Water Authority (Authority) by becoming a member locality. The Virginia Water and Waste Authorities Act requires membership expansion be approved by the existing member localities through adoption of a resolution after first conducting a public hearing. On behalf of Botetourt County and the Western Virginia Water Authority, I respectfully request the City of Roanoke hold such a public hearing at its regularly scheduled meeting on May 18, 2015. The Authority will assume the cost for advertisement of the public hearing. Please do not hesitate to contact me if you have any questions or concerns. Respectfully, 2q � Tic 47 Michael T. McEvoy Executive Director, Wastewater Services cc: Gary Robertson, PE, Executive Director Water Operations Sam Darby, Authority Counsel, GFDG Attorneys Kathleen Guzi, Botetourt County Administrator Our Mission is Clear 601 S Jefferson Street•Roanoke VA 24011 540-853-1449• 540-863-1600 (fax)• www.westernvawater.org i i CITY OF ROANOKE i) CITY COUNCIL Y .. 215 Church Avenue, S.W. C' . .i lefAt'/ Noel C.Taylor Municipal Building, Suite 456 ,'- :' ':k% Roanoke,Virginia 24011-1536 �—� Telephone: (540)853-2541 DAVID A.BOWERS Fax: (540)853-1145 Council Members Mayor William D. Bestpitch Raphael E."Ray"Ferris Sherman V Lea Anita J. Price Court G. Rosen David B.Trinkle April 6, 2015 The Honorable Mayor David A. Bowers and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: This is to request time on the City Council agenda to brief the Council on the Art Endowment. Si'\erel,, ^, r 'avid B. Trinkle Vice-Mayor cc, 0( Sustainable Funding for Arts and Culture : Formation of the Roanoke Cultural Endowment Update April 6 , 2015 City of Roanoke • Commitment to the goal fp • Council Member Trinkle began discussions about reshaping the way the city funds arts and culture • Arts and Cultural Plan approved by City Council in ► , August 2011 as part of Comprehensive Plan included this action: af "Study and recommend funding strategies to sustain arts Oar- and cultural organizations including dedicated funding sources, united arts fund drive, assets district, funder collaboration". • Mayor developed ACT (C = culture) • The City Manager asked the Roanoke Valley Alleghany Regional Commission (RVARC) to conduct the funding research as part of their 2013 FY work plan and Roanoke Arts Commission researched other models Process to Date • David Trinkle was appointed as the Council Liaison and David Wine as the private liaison to Mayor's ACT Committee. • Survey to assess the sustainability needs of the organizations conducted by Roanoke Arts Commission — showed a $2.7 million current operating gap and $20 million in unmet capital needs over next two years • Presentation to City Council in April 2013 and on research • David and David have met with individual stakeholders to begin discussions multiple times over last two years • Six Focus Groups held in August 2013 with Staff and Board members of the organizations • Economic Impact study of Arts and Culture completed by RVAC and Roanoke Arts Commission — Presented at the Cultural Summit • Summit held on Oct. 30 to present three funding models from different communities Summary of Arts & Culture Roanoke Valley-Alleghany Economic Impact Study REGIONAL cummission • The size and impact of the local industry sector is $23,922,591 . This is a measure of the relative size and impact of the industry. • The Arts and Cultural Industry of the City of Roanoke generates $10,817,217 in new sales activity in the Region as a result of new dollars attracted through visitation/tourism, and other funds from external sources. • It is estimated that 116 jobs (full or part-time) are supported per year. Indirect and induced impacts are responsible for the creation or retention of an estimated 68 additional jobs for a total job impact of 184 jobs supported through arts and cultural activities in the Region. Key Messages from the Summit, Studies , Polls and Consultants • Overwhelmingly, this is a good idea • A `Hybrid' model is suggested by the participants • More Marketing and City Wide Economic opportunities as we will have a stronger "product" • More Tourism , Education and Citizen benefits • Confirm Roanoke as the hub of Arts, Culture and Entertainment by moving from a scarcity/survival model to a model that fosters strength, sustainability and more creativity for competitive organizations • Think where we would be if started 30 years ago! Funding by City of Roanoke - Ten Year History • Capital Funding - Total of $ 8,898,400 over last ten years High of $2,837,200 in 2007 ( included $2,500,000 to Taubman) to low of $ 199,667 in 2009 • Operational Funding - Total of $3,894, 505 over last ten years High of $637,817 in 2008 to low of $240,050 in 2005 Why Now • Operational Funding is needed now more than funds for new facilities • New funds have been invested in the Roanoke Valley Convention and Visitors Bureau so we need to invest in the collateral they are marketing, a stronger more cohesive product • We need to foster greater collaboration among the arts and cultural groups • Arts and culture is losing its market share of philanthropy to other charities such as human services and health • The City of Roanoke has successfully focused on Quality of Life amenities as an economic engine for the region, this further fuels this engine at a critical time for decades to come • This is a needed long-term solution, not a short term fix Funding by City of Roanoke - Ten Year History Continued • Program Funding through RAC application process - Total of $3,194,667 over last ten years High of $403,436 in 2005 to low of $269,220 in 2013 • Total funding from the City of Roanoke over last ten years in all 3 categories - $15,987,572 S uggested Hybrid Structure : S upported by Council Resolution Public-Private Approach is the key: • Develop a public private endowment which could then fund the endowment portion (should be near 25%) of operations • Have a vetted application process as the Arts Commission now uses for program funding: predictable, fair and non-political • City could commit X number of dollars for X number of years to place in an endowment • Maintain the program funding through the Arts Commission process until the endowment is running • Small, large, corporate, planned giving with new approaches and new technology- all can participate and know dollar reaches further when combined with public funds " Public Hearing and Passing of Resolution # 39867-021814 on 2-18-14: "endorsing the creation and development of a private, charitable organization to provide a sustainable revenue source for arts and cultural organizations that serve the citizens of Roanoke; commiting the support of the City of Roanoke to this model as a way for the City of Roanoke to energize its commitment to arts and cultural organizations within the City; and recognizing the importance of the arts and cultural organizations to the fabric of the economy of the City of Roanoke." passed unanimously 6-0 The Roanoke Cultural Endowment ( RCE) • Much work has been done on the "private" side in collaboration with the city over the last year • Bylaws, non-profit status and accounts have been set up • The board make up has been determined on the private side • Have had continued meetings with stakeholders and ED's: Continued Strong Universal Support! • Silent phase underway privately, soft asks successful and on route to $125,000 by June 1 • Plans are to hire a full or part time Executive Director, "Champion of the Campaign", for development and aid with protocols The Roanoke Cultural Endowment ( RCE) : Board Appointees • The Board Appointees: - David Wine - David Trinkle - Warner Dalhouse - Bill Elliot - Katherine Walker - Lucas Thornton - Sarah Tune • City Council to Appoint Two (2 ) Members to 3 year terms The Weeds : • Tiers of Organizations • Definition of Arts and Cultural Organizations • Put in place a Rigorous, Diligent Process to Responsibly grant money to Vetted Organizations • Sustainable and Predictable Funding: 3 years, 5 years, 7 years with yearly benchmarks • Endowment size, $20 million, 5% spin off • Explore where effective to incentivize collaboration, sharing of costs where appropriate • Continue to work closely with stakeholders and ED's as this process is developed A Long Term Strategy RCE Summary • This is a NEW stream of money that compliments existing campaigns and fundraising approaches • Novel mixing of public and private funding that helps organizations meet the healthy budgeting aspect of "25% operations" coming from an endowment • This is a long term strategy: A Long Term Investment for Long Term Sustainability • This takes "politics" out of the process and makes it Fair, Predictable, and Sustainable for Generations of Roanoke citizens and visitors to come Next Steps • City Funding for 2014-2015 • Private commitment of at least $125,000 this fiscal year • Appropriated funds for 2015-2016 Budget • Council appointments to Board • Hiring of a staff development lead • Continued outline of protocols and procedures (remove the Weeds!) • Initiation of long term development with short term goals and milestones • Continued work with ED's and Stakeholders • Report back to Council yearly Mr. Mayor and Members of City Council As president of the Roanoke Symphony Board, I speak for the Roanoke Symphony Orchestra that the organization supports the proposed-art. .d.cultural endowment as insurance of the continuation of the rich arts environment of Roanoke. The impact on economic viability and the number of visitors to Roanoke from surrounding communities is well known. Education programs of the area are strong because of the arts. An example, RSO and Roanoke City Schools have been selected to present the partnership program to a music education summit at Yale University this spring. Most importantly, this endowment is a partnership of visual and performing arts of the Roanoke Valley, one that RSO will support with joint efforts of grants and fund raising to continually enhance the value. Thank you. Janet Johnson President, Roanoke Symphony Orchestra Board of Directors 3804 Brandon Avenue SW,#415 Roanoke,VA 24018 540-776-2415 janetmj610 @gmail.com `` id „,� , CITY OF ROANOKE OFFICE OF THE CITY CLERK y k 215 Church Avenue, S. W.,Suite 456 ca Roanoke,Virginia 24011-1536 I'cleplinne: (5411)853-2541 Fax: (5411)853-1145 SI El'l1ANIE M.MOON REYNOLDS,MM(' E-mail: cicrk(a roano kcvo.gov City Clerk JONATHAN E.City Cie]r I',('M(' Deputy City k CECELIA 1.WEBB,('MC Assistant Deputy City Clerk April 7, 2015 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am attaching copy of a resolution by the Electoral Board of Roanoke City advising of the inaction of the General Assembly to approve funding to localities for purchase of voting equipment, and urging City Council to approve funding for the purchase of optical scan voting equipment for all precincts in the City to increase and enhance integrity of elections, to replace aging, broken and outdated equipment and in anticipation of precinct realignment, which resolution was before the Council of the City of Roanoke at its meeting held on Monday, April 6, 2015. In connection with the matter, you advised the Council one-time funding had been budgeted. Without objection by the Council, the matter was referred to the City Manager. Sincerely, AtL, in envY. Stephanie M. Moon Re nolds, MM City Clerk Attachment pc: Anita D. Wilson, Chair, Roanoke City Electoral Board Andrew Cochran, City Registrar Amelia C. Merchant, Director, Management and Budget ELECTORAL BOARD ANITA D.WILSON 215 Church Avenue,SW,Room 109 Chairman Roanoke,Virginia 24011 SHARON A.LAZAR Y, P.O. Box 1095 Vice Chairman ROANOKE Roanoke,Virginia 24005 MELVIN E.WILLIAMS 540.853.2281 fax:540.853.1025 Secretary RFSOLLITION BY THE ELECTORAL BOARD OF ROANOKE CITY Given the inaction of the General Assembly to approve funding to localities for the purchase of voting equipment, the Electoral Board of Roanoke City urges Roanoke City Council to approve funding for the purchase of optical scan voting equipment for all precincts in the city to increase and enhance integrity of elections, to replace aging, broken and outdated equipment and in anticipation of precinct realignment. *Lk, nita D. Wilson, Chair 2L a Sharon A. Lazar, Vice C 8w Melvin EWarr5", Secretary March 17, 2015 wrI � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 6, 201 5 Subject: Funding for Voting Equipment I would like to sponsor a request from Anita D. Wilson, Chair of the Roanoke Electoral Board, to present a resolution of the Electoral Board regarding the funding of new voting equipment in light of inaction on this matter during the recently completed General Assembly session. v` .stopher P. Morrill City Manager Distribution: Council Appointed Officers s...- CITY OF ROANOKE OFFICE OF THE CITY CLERK a. t LAW Church Avenue, S. W., Suite 456 � ' k t W Roanoke, Virginia 24011-1536 clephone: (540)853-2541 Fns: (540)853-1145 EPIIANIE M.MOON REYNOLDS,MM(. E-mail: clerk(n�ronnokevn.gov JONATHAN K CRAIrF,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Tim Bradshaw, AAE Executive Director Roanoke-Blacksburg Regional Airport 5202 Aviation Drive, N. W. Roanoke, Virginia 24012 Dear Mr. Bradshaw: I am enclosing copy of Resolution No. 40193-040615 approving the Roanoke Regional Airport Commission 2015-2016 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015. Sincerely,inn Stephanie M. Moon Re olds, M C City Clerk Enclosure pc: Cathy Bowman, Secretary, Roanoke-Blacksburg Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Mark A. Williams, General Counsel, Roanoke-Blacksburg Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 S a ...-r �' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 6, 2015 Subject: Annual Budget - Roanoke-Blacksburg Regional Airport I would like to sponsor a request from Timothy Bradshaw, Executive Director of the Roanoke-Blacksburg Regional Airport, to present its Fiscal Year 201 5-2016 proposed Operating Budget and Capital Expenditures, and to provide an update on air service in the Roanoke and New River Valleys. ciristopher P. Morrill City Manager Distribution: Council Appointed Officers ROANOKE REGIONAL AIRPORT COMMISSION 5202 Aviation Drive Roanoke,VA 24012-1148 (540)362-1999 FAX(540)563-4838 www,roanokearport.com March 20, 2015 Honorable Mayor and Members Roanoke City Council 215 Church Avenue, SW Roanoke, Virginia 24011 Re: Roanoke Regional Airport Commission Fiscal Year 2015- 2016 Budget and Proposed Capital Expenditures Dear Mayor Bowers and Members of Council: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2015-2016 Operating Budget(Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 17, 2015. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission,thank you very much for your assistance and cooperation. Sincerely, Tim Bradshaw, A.A.E. Executive Director Enclosures cc: Chair and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel Daniel Callaghan, Roanoke City Attorney Stephanie Moon, Clerk, Roanoke City Council Attachment I Roanoke Regional Airport Commission Budget Executive Summary Proposed Budget FY 16 vs. Actual Budget FY 15 Proposed Annual Budget OPERATING REVENUES Budget FY 16 FY 2015 $Change %Change A. Airfield $ 1,191,044 $ 1,238,510 $ (47,466) -3.8% B. General Aviation 504,655 502,092 2,563 0.5% C. Airline Terminal Related 1,209,752 1,190,989 18.763 1.6% D. Lease& Concessions 1,809,624 1,767,206 42,419 2.4% E. Other Revenues 349,957 352,371 (2,414) -0.7% F. Interest on Investments 203,558 246,700 (43,142) -17.5% G. Gain/(Loss) on sale of assets 5,000 5,000 - 0.0% H. State Funds 305,809 454,589 (148,780) -32.7% I. Federal Reimbursable Funds 113,100 110,200 2,900 2.6% J. Gross Public Parking Lot Revenue 3,438,263 3,432,463 5,800 0.2% Total Operating Revenues $ 9,130,761 $ 9,300,120 $ (169,358) -1.8% Proposed Annual Budget OPERATING EXPENSES Budget FY 16 FY 2015 $Change %Change A. Salaries, Wages and Benefits $ 4,757,254 $4,737,496 19,758 0.4% B. Operating Expenditures 4,217,843 4,395,675 (177,832) -4.0% C. Other Maintenance& Improvement Projects 45,900 49,500 (3,600) -7.3% D. Interest 0 101,359 (101,359) -100.0% E. Debt Service 0 26,779 (26,779) -100.0% Total Operations and Maintenance $ 9,020,997 $ 9,310,809 $ (289,812) -3.1% Operating Net Income (Loss) $ 109,764 I $ (10,690)1 $ 120,454 1127% Proposed Annual Budget CAPITAL BUDGET Budget FY 16 FY 2015 $Change %Change Capital Revenue A. Federal AIP Projects $ 3,194,541 $5,980,517 (2,785,976) -46.6% B. State AIP Projects 354,949 664,502 (309,553) -46.6% C. State Non-AIP Projects 1,172,060 2,061,265 (889,205) -43.1% D. Retained Earnings 2,030,515 4,559,851 (2,529,336) -55.5% 6,752,065 13,266,135 (6,514,070) -49.1% Capital Projects 6,752,065 13,266,135 (6,514,070) -49.1% Net Capital $ - $ - $ - 0% ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and programmed for FY 2016) PROJECTS: A. New Passenger Loading Bridge at Gate 3 1. Description: This project is to add a new loading bridge at Gate 3 and include PC Air and 400 Hz Ground Power Unit. Also required is additional electrical service, modifications need to existing gate door and addition of security equipment. 2. Funding: Estimated cost is$1,584,300. 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $1,425,870 b. State Aviation Grant Funds: $158,340 B. Terminal Ramp Rehabilitation 1. Description: The proposed project is to rehabilitate the existing terminal apron pavement. The project will consist of a mid-life rehabilitation of the PCC apron pavement,joints, and drainage conveyances. All work will remain in the existing payment footprint and no expansion of the apron is proposed. 2. Funding: Estimated cost is$4,412,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $3,970,800 b. State Aviation Grant Funds: $441,200 C. Purchase 1410 Coulter Drive 1. Description: Purchase of Former BB&T Operations Center located at 1410 Coulter Drive, Roanoke, VA, with a total of 8.15 Acres 2. Funding: Estimated cost is$2,332,500 3. Anticipated Funding Sources: a. Commission Funds: $2,332,500 D. Upgrade FIDS and PA System 1. Description: Replace current two servers since servers are past life cycle of five years and support for version of Microsoft Windows ends in July 2015. Upgrade to FIDS and PA systems, which were first installed in 2009, will require Windows Server 2012. 2. Funding: Estimated cost is$150,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $120,000 b. Commission Funds: $30,000 1 E. Sealcoat Airfield &Roads/Parking Lots-Phase 3 1. Description: Sealcoat pavement including crack sealing and remarking as needed for airfield or parking lots and roadways. 2. Funding: Budgeted amount is$250,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $200,000 b. Commission Funds: $50,000 F. Cargo Ramp Rehabilitation &Joint Replacement 1. Description: Project includes joint repairs, concrete panel replacement as needed, crack and spall repairs, sealant, and re-striping apron. 2. Funding: Estimated cost is$1,600,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $1,440,000 b. State Aviation Grant Funds: $160,000 G. Widen Cargo Apron 1. Description: Project includes widening cargo apron to permit an additional nose-in aircraft parking position. 2. Funding: Estimated cost is$654,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $588,600 b. State Aviation Grant Funds: $65,400 H. Landside Signage Improvements 1. Description: Existing roadway signs are faded and sign messages need to be updated. 2. Funding: Estimated cost is$100,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $50,000 b. Commission Funds: $50,000 I. Parking Lot Rehabilitation 1. Description: Project involves rehabilitating canopy and front of lot, replacing toll booths, adding Manager's office, and adding Rental Car spaces. 2. Funding: Estimated cost is$1,700,000 3. Anticipated Funding Sources: a. Commission Funds: $1,700,000 J. Preliminary Design Tunnel Rehabilitation 1. Description: Project includes doing the preliminary design for adding a ventilation system to the south tunnel, replacing lighting, adding back-up electrical power, improving guard rails, and any needed structural repairs. 2. Funding: Estimated cost is$100,000 3. Anticipated Funding Sources: 2 a. State Aviation Grant Funds: $80,000 b. Commission Funds: $20,000 K. Replace Roadway Lights 1. Description: Inspect and replace tall pole lights along roadway from Waypoint Dr. to Hangar 4 with new concrete bases, poles and LED lighting. 2. Funding: Estimated cost is$150,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $120,000 b. Commission Funds: $30,000 L. Pavement Maintenance Plan 1. Description: A pavement maintenance plan is needed to assist RRAC staff in programming pavement maintenance or refurbishment projects. This was last completed in 2010 and needs to be updated. 2. Funding: Estimated cost is$200,000 3. Anticipated Funding Sources: a. State Aviation Grant Funds: $160,000 b. Commission Funds: $40,000 M. Improve RW 6-24 Safety Areas(Modified EMAS) Environmental Assessment 1. Description: The FAA is requiring that any potential environmental impacts for the additions of modified EMAS beds at each end of RW 6-24 be studied through an Environmental Assessment process. 2. Funding: Estimated cost is$200,000 3. Anticipated Funding Sources: a. Federal AIP Grant Funds: $180,000 b. State Aviation Grant Funds: $20,000 N. IT Master Plan 1. Description: Master Plan is needed to evaluate and make recommendations for technology improvements for existing computer systems including hardware and software and program future equipment acquisitions in the capital plan. 2. Funding: Estimated cost is$100,000 3. Anticipated Funding Sources: a. Commission Funds: $100,000 0. Parking Lot Master Plan 1. Description: Master Plan is proposed to review parking lot pavement conditions, review options for covered walkway, lighting, signage and landscaping, improvements to exit lanes and booths, and potential rental car parking expansion. 2. Funding: Estimated cost is$100,000 3. Anticipated Funding Source: a. Commission Funds: $100,000 3 P. Narrative Report and ALP Update 1. Description: In lieu of an Airport Master Plan Update, preparing a narrative report that identifies alternative uses for areas on the airport where anticipated growth has not occurred and then updating Airport Layout Plan as needed to reflect the changes. 2. Funding: Estimated cost is$500,000 3. Anticipated Funding Source: a. Federal AIP Grant Funds: $450,000 b. State Aviation Grant Funds: $50,000 Q. Rehabilitate Terminal Front Fins,Trusses and Canopies 1. Description: The terminal front fins, trusses and canopies over the terminal roadway need to be periodically stripped and painted to maintain the structures. Additionally,there is a need to address ADA issues with the trusses where an extension to the structure is needed to ensure an accessible path. 2. Funding: Estimated cost is$200,000 3. Anticipated Funding Source: a. State Aviation Grant Funds: $160,000 b. Commission Funds: $40,000 4 RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 17th day of March 2015 No. 07-031715 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2015-2016. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2015-2016 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 17, 2015, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2015-2016 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: 1 % J Secretary i VOTE: AYES: Dooley, Lawrence, Minnix, Porterfield, Gust NAYS: None tC , rfr . ,.. . , , , . , ,.. _ . . h r I J ., -aulli vat -veffl mak lir ., ._ _ ‘,.. _ , RROANOKE-BLACKSBURG REGIONAL AIRPORT iiimift ,„••". . 4... --' — V till , e 4 T \ t 4._ 1 , , t _ -- , ,-, I Ii i f-1 ,.., I ,... •:- 4 ( - - t, / \,... . •k. -04 , .7‘ ■ . ." , ---,....,....... ..-,, . s ... ."'" ''''.=-- [ci:44;H. fi:j 1* \ lib,Iiiv-,‘ ':,..., .4g..t.•• fei '),' t ; \ I 'mu—,--,---\ •••••,,,,-...:, „... , , Iv''''c'' I '. ~-": if J L ' ,,- 1 b -„,”-__ _ , _ ;‘,....\:Y.:-:::::::::11::: .4!.....:;;N:440.•:‘ ......,,, ,i,ioh.: ‘,.. William Fuzzy Dr. John Cynthia Bittle Gust Minnix Dooley Lawrence Porterfield ... Flo ROANOKE-BLACKSBURG rill REGIONAL AIRPORT Facts and Figure - - • ROA is an economic engine that generates $250 , 000 ,000 in the local market. • Visitors that arrive via ROA spend an average of $470 per trip • The airport owns 904 acres with several tracts available for development • Currently undergoing a terminal modernization program which will include a new "McAlister's Deli" RROANOKE-BLACKSBURG REGIONAL AIRPORT ROA Facts and Fi . ur - • OA employs a staff of 59 people • Total employment at ROA is over 600 • Through there is one-stop access to nearly 500 cities worldwide. • Passenger Profile: — 56.08% Business — 39.23% Leisure — 4.69% Other • The primary service area is comprised of 19 counties serving approximately 800 ,000 people ROANOKE-BLACKSBURG K REGIONAL AIRPORT _ a and Figure , • ROA serves 8 domestic destinations • A total of 601 ,434 guests used the airport facilities in 2014 • ROA hosts 4 passenger airlines and 2 cargo carriers • 12 , 550 tons of cargo moved through ROA in 2014 NAL ROANOKE-BLAAIRPORT CKSBURG REGIO . , Previous lingimp r . .. ,, , ,D E L T a imp U N 1 ' E D E US A, RwnvS COI EASTERN RANI ANT ` ` Continental = --- .r;► Southwest t .,., .., . . Airlines IR0NTIER vii.) 'nwa PEfiPLExprass. N imam,SWIM. a AMERICA WEST AIRLINES t Ai airTran alleglant jetBlue 1. --- American Airlines tbk TWA DZlRK ...I , , -- ' - - - AIRLINES vaiuJcI I31 dr,„,..... UROANOKE-BLACKSBURG REGIONAL AIRPORT Current Airlines 11111k American Airlines UNITED Southwest'. FRONTIER allegiant jetBlue, r REGIONAL AIRPORT U .S . DOMESTIC AIRLINE OLIGOPOLY Scheduled Seats (CY 2014) 250,000,000 25% 200,000,000 - ' ' 21% -- _ 150,000,000 _--- 100,000,000 a I .4 e 50,000,000 +7 1% q / . 2% 2�/JO 1% 1% 1% 1%imm 0 i i r I r 3 t 1 1 I �� 1 1 wow Elm mom F le 44° Nir. ‘P # 41- 46 +1* e?' -.1# e g 4 major U.S. air carriers (AA, WN, DL, and UA) now control 84% of domestic capacity (i.e. seats) raROANOKE-BLACKSBURG REGIONAL AIRPORT AIRFARES HAVE PLATEAUED 7 Average Domestic Fare $195 $185 $175 $165 $155 $145 $135 $125 Q11Q2IQ3 04 Q1 Q2 0310401 02103104 01102103104 01 02 Q3 04 01102 03 Q4 Q11Q2 03 2008 2009 2010 2011 2012 2013 2014 ■ Since 2009, fares increased almost 30% and attributable to: • Less competition • Elimination of unprofitable routes ▪ Adherence to capacity control ROANOKE-BLACKSBURG REGIONAL AIRPORT FUEL PRICES DOWN p $3.5 $3.0 ri $2.5 *11‘° ‘C\f /41°M d $2.0 x $1.5 ;''< $1.0 $0.g5 $0.4J 1� I I I I 111 F I11 I 1 1 I 1 I 1 I F11 1 I I III I I II II I I r I II I I I I I I I I 1 II I I I I I II I I I I1 I I I I II I I IIII I I I II II II I 1 I I I I e l I 1 X111 I I1 I I 11I I111111 , 11ii 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 a Price spike in 2008 led to capacity reductions ■ Recent declines are driving increased profits and putting pressure to slow average fare acceleration +.I.`i:-'i.. -*NI:- .--6.•!`awn!.,z to-. C-.."'ii.j,T *::..4 AROANOKE-BLACKSBURG ■�REGIONAL AIRPORT M ,,,...,4,-..,,,,....,,:i,,, INDUSTRY PROFITS m $30 ▪ Airlines now profitable $23 B $26 B r E Increase in ancillary c , 1s B revenue (e.g. bag = fees) $a g, „� °� a Capacity restraint ?($10) ($11) B * • Consolidation :rs20y ■ Expect record profits Q cs �� ` le again for 2015 ($58) B ( 2s) a • Higher airfares (s50) ' E Lower fuel cysts Cumulative profit since 1948 ga.ROANOKE-BLACKSBURG REGIONAL AIRPORT AMERICAN AIRLINES/US AIRWAYS MERGER • Merger officially closed December 9, 2013 • Largest airline in the world with hubs in: • Charlotte, Chicago, Dallas, Los Angeles, Miami, New York City (JFK), Philadelphia, Phoenix, and Washington (DCA) • AA re-banking DFW, MIA, ORD hubs • AA has begun to connect the dots across the system P = TUL. 0KC, GRR, DSM. FWA, DA/to US Hubs 1 US Airways is now part of oneworld alliance • Large influx of new aircraft sets AA on path to be youngest fleet of legacy airlines = Airbus, Boeing and new regional aircraft R ROANOKE-BLACKSBURG REGIONAL AIRPORT AMERICAN AIRLINES: MERGER SYNERGIES • AA's strength was from Michigan to • Mexico, as well as , ,��`� • ••"AY..-1 I ti • ' VJI 1L' . Caribbean a. •1,. . 1 ..• i,',. ■, • .rl • �', • US strength primarily • A.R " ' • 1- r�l KP # •. PTA r:t f.a to "•, in Northeast and ..- Pew RRRMMMRRR* ,• Yr. 1 e •0 HA is 1I 6 Southeast and * 1°'. • certain Southern �-• ,-. � •... ,r- as4 ,�- .��'� . 1 : 9 sax •r • • +;;!= X1.4 � y4.1 '. California markets "..,r . ` • Combined airline has 1 ... car a • significant gains by t. ° "°M • "connecting the dots' , � OA from each other's �'' •- , , strengths "'• "• 'a ....... '. 7' ,.,w :: fir.': :-�: ,,.. .,. iGa> ilROANOKE-BLACKSBURG REGIONAL AIRPORT DELTA AIR LINES July 2015 Peak Day Departures ■ Focused on lowering unit t.�oa ,.�„�costs and improving i.0ao customer experience BEM • Reducing 50-seat 630 I iitz X34 regional jets from 309 2n z 111-11-11--11111--11L--112'35 t_.i _ii � � to 100 by 2015 W.0 ._.. o ! • Active in route network AIL QTW MSP LGA SIC JFK LAX SEA CVG adjustments • l iEh+l is no longer a hula 15 __ __ # of l3esti�atic ns Served Yo— 10 • CVGdownto89 10 R departures from 106 in 5 MI • Creating focus city at (5) c,5y (1) cry __ SEA and shuttle in LAX (10) (g) (7) —--- -- (1 5) .._ ATL DTW 1,1513 LGA SLC JFK LAX SEA CVG AROANOKE-BLACKSBURG K REGIONAL AIRPORT M i UNITED AIRLINES July 2015 Peak Day Departures • LA's financial 700 _ performance has 5D0 5DD 111 474 lagged industry 4Ga did; 3aa 7ii7 ',�s , ■ Top 4 hubs have ?aa — 181 major competition 160 a E from another legacy ORD IAN EWR DEN SFO IAD LAX CLE car r'ier/L C's likely # of Destinations Served YoY impacting ..JA's 5 -- financial performance a ■ 0 IN M • Addin g 70 ERJ-175 (5) (2) (3) (3) (76-seat, dual class) 00) (g) with deliveries in 201412015 (15) (12) ORD IA11 EWR DEN SFO IAD LAX CLE -. :_ _Sb t.A..r errs r3,.',7F:014 aca6;�,.nePw..1 45 f4:kio. laROANOKE-BLACKSBURG REGIONAL AIRPORT ALLEY IAN i • Recently announced the purchase of 6 additional A-319 aircraft .": = Expected to have a total of 30 in the fleet by 2018 • Higher ownership cost requires higher utilization and the need to move into larger markets * Started moving into larger markets such as IND. PIT, MSY, JAX, OMA. etc_ ;.; Currently serving 99 cities-- majority of growth to/from Florida; !-j anti, 4101, LAS/AZA basically flat year-over-year March 2015 vs 2014 Weekly Departures m .r 200 '^19 ...., .�...�...-� 150 _--- 26 100 t 1$ (8) Y SFS LAS AZA PE PG0 BLI CVG ELL CID FSD ROANOKE-BLACKSBURG REGIONAL AIRPORT MED FRONTIER AIRLINES July Peak Day Departures • Purchased by Indigo Partners 15D Dec 2013 (54) .2014 .2015 • Previously owned Spirit Airlines -ma • Transforming into an ULCC • Looking a lot more like Spirit 50 • DEN the largest market but 13 17 9 7 2 9 (3) 7 7 2 6 capacity dropped over 45% YoY 0 ALEBILAIIIL-I I L I I—1111______NE_Aismi_m_ DEN ATL ORD LAS MOO CLE PHL TTN CVG IAD MSP MIA • Net loss of 18 destinations from 55 in July 2014 to 37 in July 2015 #of Destinations Served YoY • Loss of large connecting hub 20 13 14 affects smaller markets more a 10 7 • Focus is adding service to new, 0 I I • 5 2 • larger destinations with low frequency (10) • ATL, ORD, CLE, PHL, CVG, IAD, MO) (18) MSP, MIA • Opportunistic play in places like DEN ATL ORD LAS MOO CLE PHL TIN CVG IAD MSP MIA CLE and CVG pr„lay 2C IT VS,A.T,v N14 •tirr oenr.l*s Fv#S2V F6011814z-BALtigiszipRG SPIRIT AIRLINES July Peak Day Departures N Significant expansion co 3 •2014 •2015 through 2021 • Adding 22 aircraft by end 40 kik l' • 63 ad 20 ditional aircraft by 2021 C111111 • 11_ . 0 • Future growth focused at FLL ORD DFW LAS LAH DTW LAX ATL DEN MCO MYR ACY BIAll medium/large airports #of Destinations Served YoY • ORD, IA1-1, BWI, CLE, MCI 25 ill 20 --- • Strategy tends to favor breadth of service over 15 12 depth of service 10 • Continued preference for 5 UV a IN I. D i I* daily service over less than daily FLL ORD DFW LAS IAH DTW LAX ATL DEN MCO MYR ACY BV1I1 iii,ROANOKE-BLACKSBURG REGIONAL AIRPORT Aviation Industry Sum • Legacy carriers expected to continue with capacity constraint - Any growth will be reasonable as Wall Street continues pressure for profit growth • LCC/ULCC is where majority of growth is coming from domestically - Continuation of growth into larger markets • International growth will likely continue to outpace domestic capacity • Transitioning to larger aircraft across the board laROANOKE-BLACKSBURG REGIONAL AIRPORT ORD Current Cities Served LGA PHL IAD ..8 ROA �. • CLT • ATL • SFB PIE ROANOKE-BLACKSBURG REGIONAL AIRPORT i l er ••••• Illiiiiir_ Vlr - *- - r c . iiimitt .doi.:00p5----.:00000...-011■11 to- 4' ' pr:. lip./ f ED. o , r � �* A,P �L y BO.Is. `M. M 7A 1:1 JS. ha.,,,�D Tr/1! FAG a PE. ir ICN SFj©;�5 '• ULABI?"1^oH�F nit„ 9Q•�t.ar-r1 -GiSP "�P V GA NNB•T �n•.�LEL•.'-l.r.,..ra . -riSj ,.6DA Ly'�� l: e(1SyJS�/F:Ji4 ISVVI MG HNLq Sd�y X _7FNm-v`PISTITdlil -. ...lig ,- .,,,.. -_ . . mot I J a:8 :p'BG I A #\,,,,,„0, - .# '-1210'A 'skj \rte ijittP,AL9S .0.. i 0 . .--,.. '-.7.1 1 4• VI \101A0`1...._ \\ 'ithaltatOff 1 - t,UM I) iltd,i, .. • . 40_ . BSB . .' \GfGIG 4 JNB . 0 - (9 • • i EZE i • 4 • 4. ' O �� ROANOKE-BLACKSBURG REGIONAL AIRPORT ''''.111111111\ ,,..-3,6• %.--ai5j1..°57 r ,iii -•: $000111111111r 1 -v---4°:--- t---.''----' -----,10-i--- - - .. . . .,. .... .., ,._., y' . i �—��M tjl �9,frj 6LR06YR .@ 1, yi ��,b7a P " �' - LE V i SL-, - .I T• _p�Lfi'- eT T— ✓ F' .D." i- GP.ML/ ' 'I��i� r —z e} "' Dom'%li �°„L.1.1 cif. _ "-= a Niel....°'�,L,..Tu',: R- ! R DU•�� ``, .i/L--" an1-� �`G�,'�L�. 'i GSP;.T III 1� ,`ti 0• SRN or°- a _/„�:r� ; MA 1,G PE,,S R..y —__.--mac-- SAN= y /AUS-. u ,y^PN CB ' I&, \ .•tip,, I ii t SRQ� 1 .� r :� ,,r�FAPF..O t�■ 1 It. 4. SJD l/ y! ' , � � .." • ' Ai% I IJ €I \ GO . � \ PuR pL �E, / { !� a , F � i DP J S.S Tq M xx 1J RIB! \\ SFRJU CxUS .GL7 ' \ F ° SAL. I ' d \••••• , �\ ��BGI �M�G` A • 1 `,, �°N: i NIR i Itl C . I . � 6 SJO y TY ,,\`BOG \f Ni• It 1 R ft ■ aROANOKE-BLACKSBURG REGIONAL AIRPORT kiiiii To p 20 O&D Markets 16. 0 SEATTLE s MINNEAPOLIS 11.O DETROIT 3.0 CHICAGO 8.0 BOSTON S. 0 NEW YORK 13.0 DENVER 17. PHILADELPHIA 10. SAN FRANCISCO 9.O LAS VEGAS 1 LOS ANGELES 18. PHOENIX 2.0 ATLANTA 20.05 GO 6. 0 DALLAS 15. Q HOUSTO� 4. 0 ST. PETERSBURG 19. 0TAMPA 12. 0 ORLANDO 1. 0 ORLANDO AROANOKE-BLACKSBURG REGIONAL AIRPORT Catchment Area ,. .,., .,r.....:. ......-..,,,,..-..,....r ... r...... ...co..' ,.. . - . • C H 01 :50 0 SH 1' 1 :20 Highland . . . . ., . . .., Pocahontas . B h Augusta at . .. ._,. Greenbrier Alleghany Rr.'oCk:bri'Ld Monroe Botetourt 411110.b Craig • .-LYH Giies Roanok,e. .. Bedford _)u-ivliles,i1 ., .. 100-Miles ...-- . ROA ._ 4' . ..V,-Makf:;4:4,r.-.?:V''' Montgomery • Bland / 1. , . , _ -• . : • :: ... . ;. Pulaski Franklin -: •.•-: .. , • . , Wythe ', Floyd . • _ . .. 1 - • . :-.- - - —•■■•••••••.-- . .414114101.1111,* Pil . ...-.....-, -„„.., ..... .. .. -. . ••.„, .. : ,„ ... .. --. ',...., -__ • GS • F40 _ , ...,..„_:,..,...„4. ..,..............;,...... .....,........_ :i .... ROANOKE-BLACKSBURG P REGIONAL AIRPORT at Prima ry Catchment Area Diversion Airport Drive Time CLT 2:59 3% 3% 7% ROA GSO 1:52 6% CLT IAD 3:20 GSO 7% IAD RDU 2:44 12% 62% RDU RIC 2:56 RIC LYH 1:00 Other CHO 1:56 ROA retains approximately 62% of potential air service catchment area passengers. ROANOKE-BLACBURG REGIONAL AIRPORKST Source:YE 3Q 2014 ROA True Market Estimate Note: Other includes BWI, DCA, LYH ROA PRIMARY AIR SERVICE CATCHMENT AREA 1.ieti `. - :a Iri.11-tic .a :.�u1r:n:d 7:Ir„ E:t.•P.alit • { t ..yrtll:.p nn'••Y" - - _ r-- -- ,,•d-snot. 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L:are1' II•I- orn r.rrr; � hk �'•-, - - -- --- r•'.. i .. do f1•w.x T$rn-Rq �ts'lt :1:66 N1: tS1u uB: I•I. j' ` "-...1_.111'W- 1;- n: - ..1..l w F.:•-• I�.X3Iedt. 1 ym.,,h N-v. r L•h C..-ii-r w I:1'n H- -• •i,.. ' a: ,,1..11. . . ti.Irx a ,r.1.. an = .-. ... -1 r a rya: -..-t.,}:w I1;5'Cn -1„eh• ,, 1 -�P a.:I. k4i.rr. 5alCln 'n►r.s d'nd _ - Ila••--P;Kor.:' •:a,...,.- -'h:, a Rr.enka • •11., II tlC5 +�iT !1 A (/�,�J��'�A/{�■■■f■,■A/I■�■■ to■ll�ftc 1..I:.yCrc I 11: UI:1[Y 1,r� ulna EJRjCIC• X"9' �I I F.i,lu• •••m Population lation o Y V Y V V in• 311^[•pYmi Na-1. ?p,i na. M 1 k:V Y n I ; '�.,o" •:c.v,. cotta 19n:h �s1-a�,:11� L,_6i�.:,, I11 : Ti' Southwestern Virginia and West fi.L•n •• . t1:I.:aan I7.df nl. U:rd [ _.0 �d„ F`.pe.rHl k1.u31.3• @ iuut[>r Waft. ►� -1 P-11-TI.: F?iter :ha. °l, . .r>,- �n Virginia with an average household `::x^• Craie--al.i+il: ••.w►1 Cl Sri•Rl,:e°•mum "t Fn• Irtlln , 1... PH: 1C -m: I:a :•I:wI Ma► '7a1.b1 M:1 r:r. n p ny I:r. ROA Catchment Area FR••_n1 L9p-9rY!,„tit t.0 income of $45 000 55i.p: 'NA9 Iap•With 11:•,'C I,arxn :.Ii;l[ ..9r 1C r 8,d'o:.k[ 949: Ita•a'e+ •l'rcS• .ar u. •12%C7 t.11+: ',n ,;. Y ., 4: :IThrili R!4twl [knf:I -e0r,11. . cis m .1:0!711 - <<[r' '4n11Nn- il::C. FIi-x ..-Yt:kJ:, 11 II.,Firk Llb:k:C•{•"....t,C4le:•lC m1.NMI' r',I.In: u id[n:a' rrre • t �• tv8!1Ic, ,i i Il It ..h MCI' _I.iw VIA, Eh.uel, -da6'nlem:e :Faro. 'G t ',,, 3:C'[61 ?Ga•1'1i- xaW�. '6.r1ik- =iFC:[h3:ha^ ` '.- .Ca-i L.arulYlt•, ". `li•Iwr'x-pnl W. I adl,.- I—.•. 5�,.`.„.:4412041.... DY"5.,e`"r Am("Nlir ;m, l_:,,o �� .. NOR T H'. C b R O L 11IF A I19Ip I!+► YA+a dEQ..{ ii .r'; ---t *r ,`s.aA:'::IM 's'.aro..j ,.•.o ticl; .:"Yt:d^.10 ..!'Rum. 'alt3 .7mi'M Primary air service catchment - area population of over 570,000 aROANOKE-BLACKSBURG REGIONAL AIRPORT 11111 Aualiwk,----H How are we going to get t Engage business community • Monitor key performance indicators ( KPI ) • Work with our strategic partners • Targeted marketing • Build brand loyalty • Robust airline incentive program �RDANOKE-BLACKSBURG REGIONAL AIRPORT ROANOKE-BLACKSBURG REGIONAL AIRPORT ROA Mead & Hunt Air Service Development Conference 2015 American Airlines OVERVIEW 2 • Market overview • Opportunities • Summary • Questions and discussion THE ROANOKE VALLEY REGION • The Roanoke Regional Market has a diversified and strong local . " ^ economy - "- • 2nd leading growth economy in : . the Commonwealth and growing at its fastest rate in more than five years • Roanoke's gross metropolitan Major Private Sector Employers product is over 13 billion and is include: the fourth largest metro economy =�� ,�i1. a/g" in the state NORFOLK SOUTHERN Keep the wheels fuming. Allstate. You're in good hands. Private Sector Employment Exceeds 90,000 In the Roanoke •• • ERICSSON Valley mer�d�um � STRONG ECONOMIC FOUNDATION 4 • Key economic sectors • Blacksburg-Christiansburg- - Advanced manufacturing Radford MSA (aka New River Life sciences valley) has been named to FIRE — Finance, Insurance, and Forbes' list of the 10 "Best Small Real Estate Cities for Jobs" - Transportation manufacturing • Printing and packaging • Ranked in the Top 100 Best Places for Business and Careers • Community enjoys high quality of and Top 15 Most Affordable life and low cost of living Places for Doing Business by • Region offers a wide variety of Forbes.com recreational opportunities and activities • 4 ter• r a: •'• �R a t_ . i S -� r '— .'ate.••- •4�•• _ . • '—x----- �. `i.- _ _- - - r� 1 . —4:-, _ • —. - Arr ._ .� : . . • STRONG FUTURE INVESTMENT 5 • Ardagh Group, a Luxembourg-based global leader in metal and glass packaging for the food and beverage , ArdaghGroup industry, announced plans to locate a state-of-the-art metal can manufacturing facility in Roanoke County. The company will create 96 new jobs and invest $93.5 million in real estate and equipment. It is the largest single manufacturing investment in Roanoke County history. • Balchem Corporation of New Hampton, NY BALCHEM announced it will invest $10 million to open a new 68,000 sf. facility in Alleghany County, VA, to manufacture encapsulated ingredients for global applications used in animal nutrition and health products. STRONG FUTURE INVESTMENT 6 • McAirlaids of Germany doubles its Franklin County, McAirtaid's VA high tech manufacturing facility to 145,000 sf. to support the growth of its products to the health care and food packaging sectors. • Canline Systems, an international supplier of an ine conveyor systems for the packaging industry, will open systems its first U.S. facility in Roanoke County, Virginia creating 25 new jobs over the next three years. The company is expanding to the U.S. to be closer to customers including the recently announced Ardagh Group facility in Roanoke County. • InMotion, a leading manufacturer of electric motors �ZAPI• and drives for electric and hybrid vehicles, a subsidiary " °' of Italy-based Zapi S.p.A., will locate its facility in Blacksburg, VA. • RICK USA Stamping Corporation of Torun, Poland to open first U.S. manufacturing facility in Pulaski, VA. HIGHER EDUCATION 7 A Center of Higher Education , Research and Technological Innovation • The Roanoke Valley is home to a University market of over 103,000 students & 12,200 staff in Virginia Tech University — Blacksburg , VA - Welcomes over 1 .2 million visitors per annum - Enrolls over 31 ,000 students from 44 states and 110 countries - Research expenditures of $450 million • Radford University — Radford, VA • Washington and Lee — Lexington, VA • Virginia Military Institute — Lexington, VA There are 21 colleges and universities all located within 60 minutes or less of ROA Source: Virginia Economic Development Partnership: university and college web sites. BUSINESS ORIENTED 8 ROA is a Business Oriented Market Reason for Travel Trips per Year Pleasure 12+ Trips 1 -3 Trips 0 ° 33% 34% Business Other 8-12 Trips 58% 4% 4-7 Trips 110/0/0 23% Note:Because of rounding percentages may not add to 100. Source: ROA Regional Airport Commission Enplanement Surveys 2008 to 2013. I AIR SERVICE ROUTE MAP MARCH 2015 9 C,k.. %. , (JT 3.. Legend Red — Legacy Carriers (AA/US, DL, and UA) •'L Blue — Low Cost Carrier (Allegiant) Airline AA/US DL G4 UA TOTAL Destination CLT LGA PHL ATL PIE SFB IAD ORD Avg Daily RTs 8.1 0.9 2.5 4.8 0.3 0.3 1.2 2.6 20.6 Avg Seats/Trip 48 50 37 65 166 166 39 50 54 Source.Duo MI March 2015 schedule as of February 17; 2015 TRAFFIC/CAPACITY TRENDS 10 600,000 - - 90 500,000 75 g 400,000 r— — 60 a co 300,000 45 0 c.) U200,000 30 100,000 — - 15 —Capacity —Passengers siiisi.Load Factor 0 1 r i i 1 r i 1 i 1 1 1 r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 I 1 1 ! ! I i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 2008 2009 2010 2011 2012 2013 2014 Year Ended Load factors are '76%+ and increasing Source:Dila Mi T-100 Seats/Onboards 12-month non-directional. one-way rolling average; LF=RPMs/ASMs 1 REVENUE/FARE TRENDS 160,000 — — — — — -- — 320 N 140,000 -- — _- 280 o 51 120,000 — - 240 c% cu LL 100000 200 c L a) a) oe 80,000 - 160 0 oes o 60,000 - - - 120 0 -e-ROA YE O&D Revenue +ROA YE Avg Fare -*-US YE Avg Fare 40,000 Q1 Q3 Q', 4 Q� 8'i Q Q1 Q3 Q1 93 80 2005 2006 2007 j 2008 2009 1 2010 2011 2012 2013 20141 Year Ended ROA is a growing $153M market with airfares higher than U .S. average Source: Diio Mi(total O&D passerryr)r3 and revenue! ROA PRIMARY AIR SERVICE CATCHMENT AREA @ ° Quinwood Trout ,Este Re ick ° J Ba4ova° 'Warm J ° 'Nit Middlebrook - eating ,prings I Goshen } ° urmond Ra l '°� Rupert Williamsburg Neola,: Springs Hot i j Millboro, Wilson Mill „- ;: _,- Danese° Shryock°° Spri.1e Sprigs Glen Jean Meadow eadowwBluff _I ?'�kford piling Crane m F -^- ��y[�^ v i t & °on •7 • rin. Copeland.' F. •eld - - 1 lount Hope Bridge 1 Harrington Clifto - Stany Mead., Bllue Seur r--0i s Rivermont Selma ,F rge gate k Kerrs C M" — y '� T .' _ ----` - ford 9 s aldwell Lexington. Soul ice — c a mton Jud n ,Spring Buffalo- nd Y to Shady Spr g { ° g 1 hmond ..;u HN 9d Covin ton Oakdale B na Sinks econds. ek Jordan 9 Natural —' i I I ity Jum r h f<<• Eagle Rock Bridge, Fancy Hi , Sandi I }; 1 n 1 �l F onceverte Boiling Haden 7�Iderson S rin Gala Flat Top True L Grove • Sweet Spring. Mines Surber Owens .asgow p v M °•_A-o- c- ` .. MW' . °Forest Hill Greyledge Union Charlton Springwood °i°1°f IV .. S ° McGlone Paint Buchanan Waugh tins Plpestem Greenville ° Bank flew Castle Fincastle Big - - ek. °Carona„ Ballard VV lie, Looney Trinity Pica Island Me Neponset Abbott, Glebe Mills Ldhia urtis H , - kart Athens Elaleville Re. Peaksville Peter m rte Lynchb N n r t h •(' a- r o 11 8"'�-_ de Lodge Simmonsville Catawba ti Pr talon 'Cloverdale Forf Rich eek �-£ Lowry, ''•'�.. 46o Kln elo aim � k ra ,Pembroke g - Hollins Thaxt.• Bedford T 'earls') . Mount Salem_ Mountain View .Tabor o oanoke utter Hill Lon • • ockyGapSt '.rdsville.. Blacksburg. Ironto . `Sion oC a Hardy Hi ill Evington, Population of 800,000 in �.plarHBi' Springdale t •� u I N I aA Spring Meador' :.•'•nets Lynch cIOIWStook Me•ranicsburg Fairlawn ' Station Southwestern Virginia and West •r.'_iarYeburg.: .� Boones Mill Hu..,! ton ^Afle land r Dublin,. Bent eldon Riner Copper Hill Mountain Burnf Scruggs D .ee Motley Hurt i Mo Olivet oPulOto Chimney Check ,Brights° Straights Virginia with an average household CardDraper Snovwille Wangle Callaway Rocky Mount Fort Junction Ajax Pittsville Reno htsvrell Mack Giadehilt shook �pnn s, Creek ROA Catchment Area Ferrum Laprades Mill. - Ilene Gretna income of $45,000 treat '-• n g Village Rice) Indian Valley Floyd Redeye Sonans__ .a Cripple • =ti ilia Sydnorsville Sago 'r Markham Creek lvanho ' Dugspur, Willis arity He' 4• Ids Chatham teedwell l k ollys Mill° M0 Mile For_, _Hillsville ! Woolwine Bassett - a-- Ver c Creek Collinsville Jones MIII elfin ries oked wet Blackbeny. Whitmell g° B 1e Martinsville Blairs;' rides Galax F- 1 Fieldale; �., Sharon ° +( ° Stuart Nu ids end nee° Drenn er 58 Spencer adi ' ° Ken ck ° each Bottom ° o Cana Claudei(le, Hors rI asture �° L. peo- ce. D Pond Peters Creek ., Rid.:'a I. N 0 R T 'r1,'� C A R 0 L 1 -A _ Lawsonville 'rice ` Pelha.- Glade Valley .ast Westfielr; j Providen Primary air service catchment area population of over 570,000 Source:ROA Passenger Demand Analysis YE 3Q 2014 PRIMARY CATCHMENT AREA DIVERSION 13 RDU RIC Other Drive IAD 30/0 3% 7% ROA 6% a4 62% Airport Time CLT 2:59 GSO 7% GSO 1 :52 IAD 3:20 RDU 2:44 CLT RIC 2:56 12% LYH 1 :00 CHO 1 :56 ROA retains approximately 62% of potential air service catchment area passengers Source: YE 3Q 2014 ROA True Market Estimate Note: Other includes BWI, DCA, LYN PASSENGER RETENTION BY MARKET 14 True Reported Retention Market Diverting Rank Market PDEW % PDEW PDEW 1 Atlanta, GA 43.8 67.4% 65.0 21.2 Market generates 2 Chicago, IL (ORD) 42.7 84.5% 50.6 7.9 3 Orlando, FL (SFB) 42.7 100.0% 42.7 0.0 significantly more 4 St. Petersburg, FL 38.5 100.0% 38.5 0.0 5 Dallas, TX (DFW) 24.3 65.0% 37.4 13.1 passenger activity 6 Boston, MA 15.5 42.7% 36.3 20.8 7 Los Angeles, CA 12.8 35.9% 35.8 22.9 than e n p l a n e m e n is 8 Denver, CO 13.8 39.9% 34.5 20.7 9 New York, NY (LGA) 26.1 77.0% 33.9 7.8 - indicate 10 Orlando, FL (MCO) 15.4 45.8% 33.6 18.2 11 San Francisco, CA 15.6 56.5% 27.6 12.0 12 Las Vegas, NV 15.7 57.2% 27.4 11.7 13 Minneapolis, MN 15.4 65.6% 23.5 8.1 14 Houston, TX (IAH) 13.1 59.6% 21.9 8.8 15 Phoenix,AZ (PHX) 12.6 60.9% 20.6 8.1 16 Miami, FL 11.2 - 57.7% 19.4 8.2 17 Salt Lake City, UT 8.9 48.7% 18.4 9.4 18 Seattle WA 11.5 63.2% _ 18.3 6.7 19 Detroit, MI 14.3 78.2% 18.2 4.0 20 Tampa, FL 11.0 61.4% 18.0 7.0 _ Total Domestic 736.9 64.0% 1,150.8 414.0 Total International 86.6 49.5% 175.0 88.4 Total All Markets 823.5 62.1% 1,325.9 502.4 Source. ROA True Market Estimate YE 3Q 2014 FORWARD LOOKING SCHEDULE YOY Change - Weekly Flights/Seats Mar 2015 Apr 2015 May 2015 Jun 2015 Jul 2015 Aug 2015 Destination Airline # Chg # Chg # Chg # Chg # Chg # Chg Flights Charlotte-Douglas, NC American 57 (1) 55 (1) 56 7 56 (1) 56 (1) 56 0 New York, NY (LGA) American 6 6 6 0 7 1 7 0 7 0 7 0 Philadelphia, PA American 18 (2) 13 0 14 1 14 1 14 0 14 0 YOY Change - Weekly Seats Mar 2015 Apr 2015 May 2015 Jun 2015 Jul 2015 Aug 2015 , # Chg # Chg # Chg # Chg # Chg # Chg Seats Charlotte-Douglas, NC American 2,733 (128) 2,646 (11) 2,800 389 2,800 (24) 2,800 2 2,800 52 New York, NY (LGA) American 300 300 300 36 350 86 350 42 350 42 350 42 Philadelphia, PA American 666 (87) 481 (13) 518 37 518 37 518 0 518 0 Source: Duo Mt schedules as of February 6. 2015 AA/US - ROA RASM PERFORMANCE 16 AA/US-CLT RASM AA/US-LGA RASM 64 — 44 • Load factor 74% Load factor 54%;a 54 -•_ Unit revenue 37.6 39 - Unit revenue 23.9¢ n M y 34 ♦ • 44 ♦ ROA a) 29 ♦ ROA • — — — g 34 g 24 — co cn • g 24 — __ - _ g 19 — • • 14 — 14 - 4 I 4 i - 0 100 200 300 400 500 0 200 400 600 800 1,000 Stage Length (Markets 0-500 miles) Stage Length (Markets 0-1,000 miles) AA/US-PHL RASM 64 Load ev revenue 217¢ • ROA's Charlotte RASM was at 54 �r 44 American's average 2 34 - ♦ ♦ ♦ - • ROA's New York LaGuardia■24 - -- - , • RASM was slightly above 14 -- ROA American's average 4 0 100 200 300 400 500 • ROA's Philadelphia RASM was Stage Length (Markets 0-500 miles) below American's average Source:[Jiro Mr:' YE 3Q 2014; Now AAivS()My uperaied LGA cluing Q2-03 2014 I AA - DFW REVENUE POTENTIAL 17 Rank Destination ROA ROA Total Annual Average Flown Diverted PDEW Revenue Fare 1 Dallas, TX (DAL,DFW) 24.6 14.8 37.4 $6,623,598 $231 Revenue 2 Los Angeles, CA 12.5 23.3 35.8 $9,101,457 $349 opportunity 3 Denver, CO 13.4 21.1 34.5 $6,861,429 $272 of ^'$102M 4 San Francisco, CA 15.2 12.4 27.6 $6,414,013 $318 5 Las Vegas, NV 15.3 12.1 27.4 $5,161,046 $258 6 Houston, TX (IAN) 12.7 9.2 21.9 $4,436,518 $278 7 J Phoenix, AZ (PHX) - 12.3 8.4 20.6 $3,873,499 $257 New single 8 Salt Lake City, UT 8.7 9.6 18.4 $4,056,122 $303 connect 9 Seattle, WA 11.3 7.0 18.3 $3,679,512 $276 revenue 10 Austin, TX _ 9.1 6.7 15.9 $2,762,795 $239 opportunity Top 10 destinations 135.2 124.5 259.7 $52,969,990 $279 of -$28M for Total Domestic 208.9 170.0: 378.9 $79,284,393 393 $287 American Total International 27.3 26.9 54.2 ( $23,001,943 $581 Total All Markets 236.2 197.0 433.1 $102,286,336 $324 Current Connection at ROA 226.7 189.5 416.3 $97,781,848 $322 New Connection at ROA 9.4 7.4 16.9 $4,504,488 $366 Current Connection at ROAforAmerican 184.5 156.9 341.5 $74,204,845 $298 New Connection at ROA for American 51.6 40.0 91.6 $28,081,491 $420 Source:Duo Mi July 2015 schedule; O&D YE Q3 2014:Note: includes markets with circuity of 1.5 or less; AA-DFW REVENUE POTENTIAL - UNCONTESTED MARKETS 18 Rank Destination ROA ROA Total Annual Average Flown Diverted PDEW Revenue Fare 1 Orange County, CA 5.2 1.1 6.3 $1,357,116 $296 2 Albuquerque, NM 3.5 2.7 6.2 $1,085,724 $240 Uncontested 3 Honolulu, HI 2.3 2.9 5.2 $2,006,148 $527 revenue 4 Houston, TX (HOU) 1.9 2.7 4.6 $862,641 $258 opportunity 5 Tucson, AZ 2.3 1.7 4.0 $888,723 $303 of ''"$28M 6 Reno, NV 2.3 1.4 3.7 $957,124 $356 7 San Jose, CA 2.0 1.5 3.5 $835,285 $326 8 El Paso, TX 2.0 1.2 3.2 $714,414 $303 9 Seoul, South Korea 0.9 2.2 3.1 $2,098,506 $937 10 Vancouver, Canada 1.8 1.2 3.0 $772,503 $353 11 Tokyo, Japan (NRT) 1.7 1.1 2.8 $2,202,295 $1,074 12 Shanghai, China 2.3 0.5 2.8 $1,869,510 $923 13 Anchorage,AK 1.0 1.8 2.7 $915,390 $457 14 Wichita, KS 1.6 1.0 2.6 $492,868 $260 15 Colorado Springs, CO 2.1 0.4 2.5 $452,952 $244 Total Uncontested on AA 51.6 40.1, 91.6 $28,081,491 $420 Source Diio Mi July 2015 schedule: O&D YE Q3 2014:Note:includes markets with circuity of 1.5 or less AA - MIA REVENUE POTENTIAL 19 Rank Destination ROA ROA Total Annual Average Flown Diverted PDEW Revenue Fare ` 1 Los Angeles, CA 12.5 23.3 35.8 $9,101,457 $349 Revenue 2 San Francisco, CA 15.2 12.4 27.6 $6,414,013 $318 3 Miami, FL 10.9 8.5 19.4 $2,569,516 $181 opportunity 4 San Diego, CA 10.1 3.5 13.7 $2,746,060 $275 of "'$47M 5 London, UK (LHR) 3.9 4.8 8.7 $3,313,582 $522 6 Cancun, Mexico 4.7 2.9 7.6 $1,322,594 $238 7 San Juan, PR 1.7 5.7 7.4 $1,794,765 $333 New single 8 Paris-De Gaulle, France 2.6 3.5 6.1 $2,781,536 $620 connect 9 Punta Cana, Dominican Republic 1.4 4.4 5.8 $1,325,091 $312 revenue 10 Frankfurt, Germany 2.1 2.8 4.8 $2,145,971 $607 opportunity Top 10 destinations 65.3 71.7 137.0 $33,514,583 $335 of '$8M for Total Domestic 53.0 57.5 110.5 $24,022,884 $298 American Total International 35.8 41.7 77.5 $23,975,358 $424 Total All Markets 88.8 99.2 188.0 $47,998,242 $350 Current Connection at ROA 87.5 97.4 184.9 $46,865,452 $347 New Connection at ROA 1.3 1.8 3.1 $1,132,790 $500 Current Connection at ROA for American 77.5 85.3 162.9 $40,143,517 $338 i New Connection at ROA for American 11.3 13.9 25.2 $7,854,725 $428 Source:Diio Mi July 2015 schedule; O&D YE Q3 2014;Note:includes markets with circuity of 1.5 or less AA - ORD REVENUE POTENTIAL 20 Rank Destination ROA ROA Total Annual Average Flown Diverted PDEW Revenue Fare 1 Chicago, IL (ORD,MDW) 43.0 11.4 54.4 $8,595,948 $216 Revenue 2 Dallas, TX (DFW) 23.7 13.7 37.4 $6,319,018 $231 opportunity 3 Los Angeles, CA 12.5 23.3 35.8 $9,101,457 $349 4 Denver, CO 13.4 21.1 34.5 $6,861,429 $272 of -$112M 5 San Francisco, CA 15.2 12.4 27.6 $6,414,013 $318 6 Las Vegas, NV 15.3 12.1 27.4 $5,161,046 $258 7 Minneapolis, MN 15.0 8.5 23.5 $4,447,473 $259 New single 8 Houston, TX (IAH) 12.7 9.2 21.9 $4,436,518 $278 connect 9 Phoenix,AZ (PHX) 12.3 8.4 20.6 $3,873,499 $257 revenue 10 Salt Lake City, UT _ 8.7 9.6 18.4 $4,056,122 $303 opportunity Top 10 destinations 172.0 129.5 301.5 $59,266,522 $269 of -$20M for Total Domestic 285.7 188.3 474.0 $92,949,661 $269 American Total International 23.0 19.7 42.8 $19,248,262 $617 Total All Markets 308.7 208.1 516.8 $112,197,923 $297 Current Connection at ROA 304.5 204.9 509.4 $110,032,185 $296 New Connection at ROA 4.2 3.2 7.3 $2,165,738 $404 Current Connection at ROA for American 263.7 184.7 448.4 $92,112,395 $281 New Connection at ROA for American 45.0 23.3 68.4 $20,085,528 $403 Source.uuo 1ViI July,UIU scneuuIe; u6L) r X13 Jo I, Note: includes nearkets with circuity of 1.5 or less MARKET HIGHLIGHTS 21 • Strong local economy and • DFW = AA best market opportunity growing business community with —$28M in potential new single • Business-level yields/passenger connect revenue (1 ,012 miles) revenue at all-time high • Incentive Program — high demand • ROA loses passengers to markets existing cxr: competing airports (mostly CLT, . Fee waiver existing routes and new route GSO, IAD); long drive times offer for 1 year • Fee waiver for new route for year 2 a passenger retention ▪ $50,000 per year for 2 years for marketing opportunity and promotion - II . , ° I , Mal , :.-11_.__. 1000._ _--- . la lti„.,44 • ,. ,.,I Y . L ,.�°' �; •I +6I� �' ? 1 ,itil. 7 1nfor•ouon oh h y* ,iipAi#--__ # , _ .... 1 ik 1111i 1‘; , t. .• ,., . ■- . , ; 1.., 4\il .. . ■ •• •• •- --'`, . . ,. .4 . • . ., . lit ... , ',;,-..., 4.• ... .i .•4 's '„ ■ l'.A.: Alt*, , ,. •. . - .. . , ."■ ea • i -,., .. 1. • • 1). . . .% . • ,, . -; ... • 010 I. .. ,ti ... is I . . ^t- ,,,:t•, • 'Ili. -- ' . • , 04%, .1.t,,, - •* '.. i 11; • •■• • •- ), it\ . .., I A -i • • .. .,.., , . 1,•). --5--- -7- , . ----• • . -7-74 ,- i ..• ..- . . --r,-- _ ___... ...._______...... .... maimmennimun Mead & Hunt, Inc.: Mead & Hunt, Inc.: Tim Bradshaw, AAE Joseph Pickering Executive Director Manager, Air Service Consulting Phone: 319-362-3131 Phone: (678) 364-9738 Tim.Bradshaw@flyroa.com joseph.pickering@meadhunt.com Mead Hunt CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (5411)853-2541 Fax: (5411)8.53-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elcrkporounokeva.I;nv City Clerk JONATHAN E.CRAFT,CMC' Deputy City Clerk CECELIA T.WEBB,CMC' Assisi ant Deputy City Clerk April 7, 2015 Steven Buschor, Director Department of Parks and Recreation Roanoke, Virginia Dear Mr. Buschor: I am attaching copy of Resolution No. 40194-040615 authorizing acceptance of a Summer Food Program Grant, in the amount of $100,000.00, from the Virginia Department of Health, to cover the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015. Sincerely, b Stephanie M. Moon Reynolds, MMC City Clerk Attachment pc: Amelia C. Merchant, Director, Management and Budget IN TI IE ('OHNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April, 2015. No. 40194-040615. A RINSOLIJTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of l Icalth, and authorizing execution of any required documents on behalf of the City, in connection with such grant, under certain conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of IIealth a Summer Food Program Grant in the amount of$100,000, such funding to be used to cover the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program, all of which is more particularly described in the City Council Agenda Report dated April 6, 2015, to City Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Health in connection with the grant. 3. The City Manager is further authorized to take any further actions, and to execute any additional documents, approved as to form by the City Attorney, needed to implement and administer the Summer Food Program Grant. ATTEST: �� Clerk, 2� Y Cit Clerk, � ag1/4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 1 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: rlerla(Arunnokeva,gSTEPHANIE City Clerk JONATHAN E.CRAVE CM(' Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Steven Buschor, Director Department of Parks and Recreation Roanoke, Virginia Dear Mr. Buschor: I am attaching copy of Budget Ordinance No. 40195-040615 appropriating funds from the Federal Government through the Virginia Department of Health, for the Summer Food Program, and amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015; and is in full force and effect upon its passage. Sincerely, ,. e''n 6j Stephanie M. Moon Reynolds, MMC City Clerk Attachment pc: Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April, 2015. No. 40195-040615. AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Youth Activities 35-620-5276-2157 $ 100,000 Revenues Summer Food Program FY15 35-620-5276-5276 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City y CIbrk. £q} - , � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 6, 2015 Subject: Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid-June through mid-August. An estimated 25,000 meals will be served this summer. Federal funds, up to $100,000, have been awarded to the City by a grant from the Virginia Department of Health. The City is reimbursed on a per meal basis for meals actually served. The remaining funds necessary to staff this program are allocated in the Parks and Recreation operating budget. Considerations: The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service, with the Virginia Department of Health serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Participating locations include Apple Ridge Farms at Copper Hill, Bluestone Park, Boys and Girls Club, Dominion Day Services, Eureka Center, Indian Rock Village, Jamestown Place, Jesus Is Lord Church, Lansdowne Park, Preston Center, and Villages at Lincoln. Recommended Action: Accept the Summer Food Program grant in the amount of $100,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Health and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $100,000, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. 2 ,L C Ch ristopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director, Parks and Recreation CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 '` Roanoke,Virginia 24011-1536 'Telephone. (540)853-2541 Fax: (5411)853-1145 E-mail: cler k(n rwmnkevn.pov .IONA'I'IIAN E.CRAFT',CMC S'I EPI1AN14:M.MOON REYNOLDS,MMC Deputy City Clerk City Clerk CEC'ELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Deborah Moses Parking Administrator Roanoke, Virginia Dear Ms. Moses: I am attaching copy of Budget Ordinance No. 40196-040615 appropriating funds from the Parking Fund Retained Earnings to Parking Fund Contingency for various capital upgrade and repair projects, and amending and reordaining certain sections of the 2014-2015 Parking Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015; and is in full force and effect upon its passage. � Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment pc: Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th flay of April., 2015. No. 40196-040615. AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings to Parking Fund Contingency for various capital upgrade and repair projects, amending and reordaining certain sections of the 2014-2015 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Parking Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 07-540-8273-9003 $ 401,300 Fund Balance Retained Earnings - Available 07-3348 (401,300) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: n -{ "1 TT M 1 ty Ipe 4> CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 6, 2015 Subject: Parking Fund Appropriation of Retained Earnings for Capital Projects Background: The Parking Fund operates the City's on street enforcement system and off street parking system consisting of seven (7) garages and six (6) surface parking lots. The Fund is the repository for the financial activities related to daily operations, maintenance and capital improvements to this parking system. Considerations: The current Parking Fund Five Year Capital Maintenance and Replacement Plan identify certain capital projects to be undertaken during FY201 5. These projects totaling $401 ,300 are identified for FY201 5 as detailed in Attachment A to this letter. These items include the purchase of new access revenue equipment related to the opening of the new Hampton Inn & Suites at the Market Garage, modernization of the Elmwood Park elevator, replacement of two obsolete gas powered vehicles assigned to on street parking ambassadors and a combination of preventative repair projects to be undertaken at Elmwood, Church, Gainsboro and Church Avenue Garages. Currently there is $785,000 of retained earnings available for appropriation in the Parking Fund for these purposes. Council action is required to appropriate additional funds in the amount of $401 ,300 to provide funding for these various capital projects. Recommended Action: Adopt the accompanying budget ordinance to appropriate funds in the amount of $401 ,300 from Parking Fund Retained Earnings for the projects identified in Attachment A to this letter. J I Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Deborah Moses, Parking Administrator Attachment A Capital Project for FY2015 Parking Fund Category Amount Access/Revenue Equipment $160,000 Upgrade-Market Garage Elmwood Park Garage Elevator $76,400 Modernization Replacement of (2) obsolete $79,900 Go-4 gas powered vehicles with Firefly electric vehicles Structural and Preventative $85,000 Repairs - Elmwood,Church,Gainsboro and Tower Garages TOTAL FY 15 $401,300 p Yx� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (5411)853-2541 Fax: (540)853-1145 FPIIANIE M.MOON REYNOLDS,MMC I'%mail: clerk @Oroano keva.gov JONA'I'IIAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Steven Buschor, Director Department of Parks and Recreation Roanoke, Virginia Dear Mr. Buschor: I am attaching copy of Budget Ordinance No. 40197-040615 appropriating funds for Parks and Recreation Programs and increase associated revenue estimates, and amending and reordaining certain sections of the 2014-2015 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Re olds, MMC City Clerk Attachment pc: Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April, 2015. No. 40197-040615. AN ORDINANCE to appropriate funding for Parks and Recreation Programs and increase associated revenue estimates, amending and reordaining certain sections of the 2014-2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 01-620-7110-2010 $23,000 Supplies - Outdoor Recreation 01-620-7124-2099 21,000 Supplies — Special Event 01-620-7124-2125 15,000 Revenues Outdoor Adventure 01-110-1234-1583 $22,000 Outdoor Recreation Events 01-110-1234-1584 17,000 Facility Rentals 01-110-1234-1380 4,000 Parks Miscellaneous 01-110-1234-1395 16,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Atritt-,..4..t.) int) Yte4 City Clerk. 'Satz ,nwl CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 6, 2015 Subject: Budget Amendment - Additional Recreation Programs Background: Recreation programming continues to be very popular and successful. During FY14, the Department of Parks and Recreation (Department) conducted 1 ,030 programs. In the current fiscal year through November 2014, the Department has conducted approximately 650 programs. There has been an increase in demand for programming and facility rentals, beyond what was initially forecasted during the development of the FY15 budget. At the current pace, the Department is on track to conduct more than 1 ,500 programs in FY15. The Department has seen the greatest increase in Outdoor Recreation programs and events. The Department has also been approached by several outside organizations and other city agencies seeking assistance in program facilitation. In response to these requests, the Department has taken responsibility for many races and events, including GO Fest, Off the Rails Triathlon, On the Trails Duathlon, and Splash and Dash Aquathlon, just to name a few. All of these programs and events have more than paid for themselves but, as they grow, they leave a large gap in the Department's operating budget. Additionally, as a result of a change in accounting procedures, fees associated with recreation program registrations are now recorded as expenditures rather than a net reduction in revenues. This change creates an increase in operating expenditures, but is offset by corresponding increases in gross revenue. Considerations: In order to cover these costs, and recognize the corresponding revenue received from registrations in these events and programs, the following amendments need to be made to the current operating budget: Expenditures: 7110-2010 - Fees for Professional Services - $23,000 7124-2099 - Supplies - Outdoor Recreation - $21 ,000 7124-2125 - Supplies - Special Events - $15,000 Total - $59,000 Revenues: 1 583 - Outdoor Adventure - $22,000 1584 - Outdoor Recreation Events - $17,000 1 380 - Facility Rentals - $4,000 1395 - Parks Miscellaneous - $16,000 Total - $59,000 Recommended Action: Adopt the accompanying budget ordinance to establish increased revenue estimates in the amount of $59,000, and appropriate the same amount to the corresponding expenditure accounts established by the Director of Finance. LIif .Christopher P. Morrll City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director of Parks and Recreation 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 ;.1'4t?`") Telephone: (540)853-2541 Fax: (540)853-1145 S'I'EPIIANIE M.MOON REYNOLDS,MMC E-mail: elerk(ntroano keva.guv JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 David Hoback Fire/EMS Chief Roanoke, Virginia Dear Chief Hoback: I am attaching copy of Resolution No. 40198-040615 authorizing acceptance of the FY2015 "Four for Life" Grant for Emergency Medical Services, in the amount of $77,912.00, with no local match, for training, supplies, or other appropriate items used for EMS, from the Commonwealth of Virginia, Department of Health. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015; and is in full force and effect upon its passage. Sincerely, Ai ti ettanai rn - �trJ Stephanie M. Moon Reynolds, MMC City Clerk Attachment pc: Dennis J. Molnar, Business Manager, Virginia Department of Health, Office of Emergency Medical Services, 1041 Technology Park Drive, Glen Allen, Virginia 23059-4500 Amelia C. Merchant, Director, Management and Budget al/6 IN TIE COUNCIL OF TI II?, CITY 012 ROANOKE, VIRGINIA The 6th day of April, 2015. No. 40198-040615. A RESOLUTION authorizing acceptance of the FY2015 "Four for Life" Grant for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of Health,and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Commonwealth of Virginia,Department of Health,the FY2015"Four for Life"Grant for Emergency Medical Services (EMS) in the amount of$77,912.00, with no local match, to be used for training, supplies, or other appropriate items used for EMS, as more particularly described in the City Council Agenda Report dated April 6, 2015. 2. The City Manager is hereby authorized to execute and file,on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by from the Commonwealth of Virginia, Department of Health, in connection with the acceptance of the foregoing grant. ATTEST: , Von City Clerk. R-Four for Life GRANT-4-6-15.doe CITY OF ROANOKE OFFICE OF THE CITY CLERK ' 215 Church Avenue, S. W.,Suite 456 l Roanoke,Virginia 24011-1536 , ±- Telephone (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerkarroanokeva.gov JONATHAN Deput F.CRAFT,('M(' ('ily('Icrk Deputy City Clerk ('ECEIJA T.WEBB,('M(' Assistant Deputy City Clerk April 7, 2015 David Hoback Fire/EMS Chief Roanoke, Virginia Dear Chief Hoback: I am attaching copy of Budget Ordinance No. 40199-040615 appropriating funds from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, and amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015; and is in full force and effect upon its passage. Sincerely, AtAntel2 illte-701449 Stephanie M. Moon Reynol City Clerk Attachment pc: Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April , 2015. No. 40199-040615. AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, amending and reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment 35-520-3552-2035 $ 15,000 Training and Development 35-520-3552-2044 15,000 Vehicular Equipment 35-520-3552-9010 25,000 Other Equipment 35-520-3552-9015 22,912 Revenues Four-For-Life Grant FY15 35-520-3552-3552 77,912 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk., CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 6, 2015 Subject: "Four-For-Life" Payment Acceptance Background: Roanoke Fire-EMS has received notification that the City of Roanoke will be receiving the Fiscal Year 201 5 "Four-For-Life" payment from the Commonwealth of Virginia for Emergency Medical Services (EMS) in the amount of $77,912. The purpose of these funds is intended for the purchase of training, supplies or other appropriate items used for EMS. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this payment. Recommended Action: Accept the Four-For-Life payment as described above and authorize the City Manager to execute any required agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to authorize the Director of Finance to establish a revenue estimate in the amount of $77, 912 in the grant fund and appropriate $77,912 into expense accounts in the Grant Fund. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Tl ill7 COMMONWEALTH of VIRGINIA Marissa 1.Levine,MD,MPH,FAAFP Department of Health State Health Commissioner Office of Emergency Medical Services Gary R.Brown 1041 Technology Park Drive 1-800-523-6019(VA only) Director Glen Allen,VA 23059-4500 804-888-9100(Main Office) P.Scott Winston 804-888-9120(Training Office) FAX:804-37I-3108 Assistant Director March 26,2015 CITY OF ROANOKE TREASURER 215 CHURCH AVENUE, S.W. ROANOKE VA 24011 Dear City/County Administrator. IMMEDIATE ATTENTION REQUIRED Please return this report within 30 days Your locality will be receiving the Fiscal Year 2015"Four-For-Life"payment for Emergency Medical Services(EMS) in the amount of $77,911.60. These funds are for the collection period March 1, 2014 through February 28, 2015. Guidelines for the use of these funds are attached and are available on our website: http://www.vdh.virrinia.sov/OEMS/Files page/Locality Resources/FourForl ifeGuidelines.pdf. Prior to distribution of these funds to the local government, this office must receive your Report of Expenditures on last year's distribution. The total amount that must be reported for last year's distribution is annotated on the enclosed report. The Four-For-Life program, as amended in 2000, stipulates that four additional dollars be charged and collected at the time of registration of each passenger vehicle,pickup and panel truck. The funds collected,pursuant to Section 46.2-694,Code of Virginia,shall be used only for emergency medical services. The law further states that the Department of Health shall return twenty-six percent(26%)of the registration fees collected to the locality wherein such vehicle is registered to provide funding for: (1) Training of volunteer or salaried emergency medical service personnel of licensed, nonprofit emergency medical service agencies;or (2) The purchase of necessary equipment and supplies for licensed, nonprofit emergency medical service agencies. van,g g at:IHIA OEPABTMEM Of HEALTH Na n—Vs Fmi,eneaw, www.ww. ravdk virgin/agov/orms It is important to recognize two clauses in the Four-For-Life legislation: (1)non-supplanting funds and (2)failure to report the use of funds by any local governing body will result in funds being retained. The Assistant Attorney General,at our request has offered the following interpretation for use of the funds. "Any funds received from Section 46.2-694 by a non-state agency cannot be used to match any other funds derived from Section 46.2-694 by that same non-state agency" Simply put,funds returned to localities cannot be used as the matching share of any grants offered using Four-For-Life funds. "Each local governing body shall report to the Board of Health on the use of Four-For-Life funds, which were returned to it. In any case in which the local governing body grants the funds to a regional emergency medical council to be distributed the licensed, nonprofit emergency medical and rescue services, the local governing body shall remain responsible for the proper use of the funds. If at the end of any fiscal year, a report on the use of Four-For-Life funds for that year has not been received front a local governing body, any funds due to that local governing body for the next fiscal year shall be retained until such time as the report has been submitted to the Board." If you have any questions or need additional information,please do not hesitate to contact Brenda Carroll, OEMS Accountant, at(804)888-9100. Sincere) , Denni/Adolnar Business Manager End.: Guidelines for Expenditures of EMS Funds Four-For-Life Report of Expenditures Form Revised July 31,2014 GUIDELINES FOR THE EXPENDITURE OF THE 26% RETURN TO LOCALITY SHARE OF EMS FOUR-FOR-LIFE FUNDS §46.2-694 of the Code of Virginia Purpose of the Fund To provide funding for training of volunteer or salaried emergency medical service(EMS) personnel of licensed,nonprofit emergency medical services agencies and for the purchase of necessary equipment and supplies for use in such locality by licensed,non-profit emergency medical services agencies. Such funds shall be in addition to any local appropriations and local governing bodies shall not use these funds to supplant local funds. In any case in which the local governing body grants the funds to a designated regional emergency medical services(EMS)council to be distributed to the licensed,nonprofit emergency medical service agencies and rescue squads,the local governing body shall remain responsible for the proper use of the funds. • Any money going to a regional EMS council shall on/r. be used and distributed to licensed, nonprofit emergency medical services,as set forth in the statute. • The regional EMS council cannot retain or receive any portion of these funds as an administrative fee. • The regional EMS council shall submit a report to the local governing body on the distribution and use of these funds. • Such report shall be attached by the local governing body to their Annual Report of Expenditures. If a report on the use of these funds has not been received from a local governing body,any funds due to that local governing body for the next fiscal year shall be retained until such time as the report has been submitted. Expenses associated with EMS training programs and courses approved by the Virginia Office of EMS which include: • EMS textbooks,workbooks and other materials used in approved training courses • Supplies(used in training programs)such as disposable gloves,bandages,syringes,needles, etc. • Equipment(manikins, films,videotapes,etc.) • Expenses associated with state EMS certification and recertification programs to include but not limited to course tuition,test site fees,and travel expenses(mileage,lodging and meal per diem,other allowable expenses)not to exceed the state or local government rates. • Expenses associated with specialty training programs to include but not limited to course tuition and travel expenses(mileage,lodging and meal per diem,other allowable expenses)not to exceed the state or local government rates. • Regional training activities such as disaster response drills or other field exercises. Expenses associated with these activities include but not limited to course tuition and travel expenses (mileage,lodging and per diem)not to exceed the state or local government rates. • Expense "to complete an approved on-line Continuing Education(CE)course that provides credit toward EMS certification. The following link provides information on training programs and accessing Continuing Education(CE)Reports. hup:=www.vdh.vire inia gov'OEM S/Train ina/ProvidcrResources.htw Footnote: I. EMS agency or provider must provide proof of completion and the award of CE credits by the Virginia Office of EMS 2. Firefighter courses are not approved for the use of these finds. Purchase of necessary equipment and supplies needed to: • Gain access to a patient • Assess the patient's medical condition • Provide immediate medical care • Transport the patient to a medical facility • Communicate with the dispatcher and medical facility • Personal Protective Equipment(PPE)for EMS personnel includes but not limited to: o Safety vests(conforms to ANSI standards for roadway incident response) o Respirators/N95 type mask o Eye Protection(face shield,goggles,etc) o Gowns(surgical type protective gowns) o Patient Care Gloves • Note: o EMS Vehicles/EMS personnel with extrication equipment may be provided PPE equipment: • Helmets • Protective(extrication/safety)gloves • Ear protection • Steel toed boots • These Ands cannot be used to purchase firefighter turnout gear or other PPE utilized for primary fire services ditties or response. • Maintenance and service contracts for medical equipment utilized in the direct provision of patient care or training of EMS personnel. o Note: When entering into these contracts,ensure the agreement form is closely examined for clauses that would void the agreement and/or for items not covered under the agreement. • What are the clauses in the maintenance contract that would make it null and void? For example, if the equipment was dropped or mishandled,would that be enough to void the agreement. • Is the cost of the agreement reasonable for the services being provided?If so, is the cost of replacement significant enough to warrant the agreement cost? Items that do NOT conform to the intent: • Items funded and purchased with RSAF Grant Funds(see below note) • Funding organizations or the purchasing of items by or for organizations that are not a licensed,non-profit emergency medical services agency. • Furnishings or appliances for squad building,training facilities,fire departements • Vehicle or building maintenance items • Building utilities(electric,gas,water,telephone,dc) • Housekeeping expenses • Capital improvements • Special use equipment for fire suppression • Firefighter PPE/turnout gear • Firefighter training courses • Fund raising or public relations expenses • Articles of clothing(t-shirts,hats,etc)that are not personal protective clothing • Office management expenses • Law enforcement expenses • Workers Compensation or Healthcare related costs Note: "Any fitnds received from Section 46.2-694 by a non-state agency cannot be used to match any other funds derived from Section 46.1-694 by that saute non-state agency." Simply put, funds returned to localities cannot be used as the matching share of any grants offered using Four-For-Life funds. Additional Guidance: 1. These guidelines are very broad in nature;however the Code of Virginia is specific in that these funds must be used for EMS training and the purchase of necessary equipment and supplies for licensed,non-profit emergency medical services agencies. Always ask yourself and in the opinion of your locality's administrator or financial director,would this purchase withstand the scrutiny of an audit or an inquiry by a legislator and meet the intent of the program? If a strong case can be made by your locality's administrator or financial director,then please move forward on that expenditure. If not,contact the Office of EMS to discuss the item(s)and issues. 2. The Office of EMS(OEMS)will always recommend that the 26%Return to Locality portion of the Four for Life funds be used for equipment and supplies that can easily be linked to direct patient care or the training of EMTs. For those questionable items,OEMS will suggest that those expenditures be paid from other sources of revenue such as donations,revenue from insurance payments or other fund sources. 3. Carryover funds-The EMS funds returned to localities should be used within one year after receipt. OEMS discourages the carryover of funds into future fiscal years. The carryover of funds raises a red flag and the locality may be asked by OEMS for a spending plan of action. FOUR FOR LIFE - RETURN TO LOCALITIES FUNDS REPORT OF EXPENDITURES-Fiscal Year 2014 (Funds Collected in March 2013 thru February 2014&Distributed in Fiscal Year 2014) Locality: CITY OF ROANOKE TREASURER 215 CHURCH AVENUE,S.W. ROANOKE VA 24011 Amount of Funding: $79,851.20 Prior Year Carryover. $0.00 Total Reportable: 579,851.20 Instructions: Please complete this form by listing the EMS agenc)(ies)iorganization(s)receiving Four-For-Life Funds and how the funds were used Do NOT send copies of invoices or other documents All documentation should be maintained by the locality,but made available upon request of this organization Forward completed report to: Office of Emergency Medical Services Virginia Department of Health Attn: Accounting Manager 1041 Technology Park Drive Glen Allen,VA 23059-4500 Telephone: (804) 888-9100 or(800) 523-6019 Summary of Use Licensed EMS Agencies Receiving Training Equipment Supplies Total Funds $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ $ Carryover(Funds Not Expended) $ Total $ I certify that the funds provided to this community were expended in accordance with the Code of Virginia96.2-694, which requires that funds will be used only for training or the purchase of equipment or supplies to support local EMS non-profit agencies/organizations. Invoices and other supporting documentation will be made available upon request. County/City Administrator Date Telephone CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 e � �- "K Roanoke,Virginia 24011-1536 Telepkoue: (540)853-2541 Fax: (540)X53-1145 SI EPIIANIE M.MOON REYNOLDS,MM(' E-mail: elerk(u�ronnokeva.gov JONATHAN E.CRAFT,CMC ('ily Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am attaching copy of Resolution No. 40200-040615 authorizing the proper City officials to execute a Support Agreement among the City of Roanoke, Virginia, the City of Salem, Virginia, the Roanoke Valley Broadband Authority, and the Virginia Resources Authority, subject to certain terms and condition. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015. Sincerely, Stephanie M. Moon Reynolds, City Clerk Attachment pc: Kevin S. Boggess, City Manager, City of Salem, P. 0. Box 869, Salem, Virginia 24153 Wayne G. Strickland, Secretary, Roanoke Valley Broadband Authority, P. 0. Box 2569, Roanoke, Virginia 24010 Stephanie L. Hamlett, Executive Director, Virginia Resources Authority, 1111 E. Main Street, Suite 1920, Richmond, Virginia 23219 Daniel J. Callaghan, City Attorney Wayne Bowers, Director, Economic Development Amelia C. Merchant, Director, Management and Budget IN 'I'I IE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of April, 2015. No. 40200-040615. A RESOLUTION authorizing the proper city officials to execute a Support Agreement among the City of Roanoke, Virginia, the City of Salem, Virginia, the Roanoke Valley Broadband Authority, and the Virginia Resources Authority ("VRA"), subject to certain terms and condition; and authorizing the City Manager to take certain other actions in connection with such Support Agreement. WHEREAS, the Roanoke Valley Broadband Authority ("RVBA") was created by the concurrent resolutions adopted by the City of Roanoke (September 3, 2013), the City of Salem (September 9, 2013), Botetourt County (September 24, 2013) and Roanoke County (August 27, 2013); WHEREAS, the RVBA has determined to offer for sale to the Virginia Resources Authority ("VRA") its Broadband Infrastructure Revenue Bond (the "Local Bond"), Series 2015, in the principal amount of up to $6,270,000, being issued by the RVBA to finance the design, engineering and construction of an approximately 47-mile metropolitan, suburban and rural fiber optic telecommunications network with single ring architecture in the Roanoke Valley area, including related landscaping, infrastructure and issuance costs (the "Project"); WHEREAS, VRA will purchase the Local Bond with proceeds from the issuance and sale of VRA's bonds through its Virginia Pooled Financing Program pursuant to a Local Bond Sale and Financing Agreement to be dated as of April 10, 2015 (the "Financing Agreement"), between the RVBA and VRA, and the RVBA will issue and sell to VRA the Local Bond to evidence the RVBA's obligation to pay the debt service on the Local Bond; WI II REAS, on March 20, 2015, the governing body of the RV BA adopted a resolution agreeing to issue the I,ocal Bond within certain parameters and to offer the Local Bond for sale to VRA; WHEREAS, VRA has indicated that a condition to VRA's purchase of the Local Bond to be issued by the RVBA is the approval, execution and delivery by the City of Roanoke and the City of Salem (the "Cities") of a Support Agreement (the "Support Agreement") by which the Cities will undertake non-binding obligations to consider making appropriations of money from time to time to or on behalf of the RVBA in connection with payments due on the Local Bond and under the Financing Agreement; and WHEREAS, the Council of the City of Roanoke (the "City Council") desires to approve the City's agreement to undertake such a non-binding obligation in a form that will be set forth in a Support Agreement substantially similar to the draft of the Support Agreement attached to the City Council Agenda Report dated April 6, 2015. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council has determined it is in the best interests of the City and its citizens for the City to enter into a Support Agreement among the City of Roanoke, the City of Salem, the RVBA, and the VRA to reflect that the non-binding obligations described in the above recitals will apply to the Local Bond and the Financing Agreement to reflect the issuance and sale of the Local Bond and the financing of the Project. 2. The Mayor or City Manager, either of whom may act, are each hereby authorized to execute and deliver to the RVBA and the VRA a Support Agreement substantially similar to the one attached to the above mentioned Council Agenda Report, and City Council further approves such Agreement, with such completions, omissions, insertions or changes, not 2 inconsistent with this resolution, as may be approved by the Mayor or City Manager. The execution of the Support Agreement by the Mayor or City Manager will be evidence of his approval of such completions, omissions, insertions or changes. The form of any such Support Agreement shall be approved as to form by the City Attorney. 3. As provided in the Support Agreement, City Council authorizes the City Manager to make a request to City Council to appropriate to or on behalf of the RVBA such amounts as may be requested from time to time pursuant to the Support Agreement, to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia and the Charter of the City of Roanoke. City Council, while recognizing that it is not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby states its intent to make such appropriations in future fiscal years, and hereby recommends that future City Councils do likewise during the term of the Support Agreement. 4. City Council acknowledges that VRA considers the Support Agreement as a "local obligation" pursuant to Section 62.1-216.1 of the Code of Virginia. In the event of the failure of the City to make a payment under the Support Agreement, VRA has the right, and is obligated under the Indenture (as defined in the Financing Agreement) to institute the "state-aid intercept" process set forth in Section 62.1-216.1 of the Code of Virginia under which the Governor could cause the Comptroller to withhold all further payment to the City of funds appropriated and payable by the Commonwealth to the City until the unpaid sum is obtained; provided, however, that in the event VRA determines to institute the "state-aid intercept" process, and so long as there are adequate amounts in the Local Debt Service Reserve Fund (as such term is defined in the Financing Agreement) to cover any Local Bond debt service then due and payable and payable in the following sixty (60) days, it will give the City of Roanoke sixty 3 (60) days' written notice before instituting the "state-aid intercept" process. If the Local Debt Service Reserve Fund is not sufficient for such purpose, then VRA may institute the "state-aid intercept" process without such notice. The funds so withheld would be directed to VRA to cure the nonpayment. 5. Nothing herein contained is or shall be deemed to be a pledge or a lending of the credit of the City of Roanoke to RVBA, VRA or to any holder of the Local Bond or to any other person or entity, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of the City of Roanoke, nor shall anything herein contained legally bind or obligate the City Council of Roanoke to appropriate funds for the purposes described or mentioned in the Support Agreement. 6. The City Manager is authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and enforce such Support Agreement, with any such documents to be approved as to form by the City Attorney. 7. This resolution shall take effect immediately upon its adoption. ATTEST: niati, 17), itchn.?yr-4) City Clerk. 4 CITY OF ROANOKE gib. OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING Timothy R. Spencer 215 CHURCH AVENUE,SW Steven J. Talevi ROANOKE, VIRGINIA 24011-1595 David L. Collins Heather P. Ferguson Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL: ciryatry @roanokeva.gov April 6, 2015 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Authorization to execute a Support Agreement in connection with a bond issuance in the amount of up to $6,270,000 by the Roanoke Valley Broadband Authority through the Virginia Resources Authority. Dear Mayor Bowers and Members of Council: BACKGROUND: In 2013, the City of Roanoke, the City of Salem, Botetourt County, and Roanoke County formed the Roanoke Valley Broadband Authority ("RVBA") for the purpose of bringing a broadband network to the Roanoke Valley. Pursuant to Section 15.2-5431.11, Code of Virginia (1950) as amended, RVBA determined that it was in its best interest to issue and sell a revenue bond in the original principal amount of up to $6,270,000 (the "Local Bond") to Virginia Resources Authority ("VRA") to finance the design, engineering, and construction of an approximately 47-mile metropolitan, suburban, and rural fiber optic telecommunications network with single ring architecture in the Roanoke Valley (the "Project"). On March 20, 2015, the board of RVBA voted to authorize the Local Bond. Under the provisions of State Code, the faith and credit of the Commonwealth and localities that are members of a local broadband authority is not pledged for a bond issued by a local broadband authority. VRA has provided RVBA with an outline of the terms and conditions under which VRA will participate in the issuance and sale of the Local Bond. This outline is attached to this Report. VRA has required, as one of the conditions to the issuance and purchase of the Local Bond from RVBA, the City of Roanoke and the City of Salem to provide their moral obligation by executing, delivering, and performing a Support Agreement, substantially similar to the Support Agreement dated as of April 10, 2015, attached to this Report ("Support Agreement"). Pursuant to the terms of the proposed Support Agreement, the City Managers for Roanoke and Salem shall include 50% of the Annual Deficiency Amount in the annual budgets for their respective localities, beginning in 2016. The Annual Deficiency Amount is equal to the amount that RVBA reasonably expects its revenues to be insufficient to pay (i) debt service for the Local Bond; (ii) operational and maintenance expenses of RVBA; and (iii) other payments payable by RVBA to VRA. The City Manager anticipates that the Annual Deficiency Amount could be $500,000, and 50% of this amount, or $250,000, would be included in the City's budget beginning with the FY 2017 budget. VRA considers the Support Agreement to be a "local obligation" pursuant to Section 62.1-216.1, Code of Virginia (1950) as amended. In the event that Council does not appropriate 50% of the Annual Deficiency Amount and the City fails to make a payment to VRA, VRA has the right to institute the "state-aid intercept" process set forth in Section 62.1-216.1, Code of Virginia, and the Governor could cause the Comptroller to withhold payments otherwise due the City until the amount due VRA is paid. VRA has agreed to provide the City with 60 days prior notice before instituting the "state-aid intercept" process unless the Local Debt Service Reserve Fund that RVBA is required to maintain is insufficient for the payment that is due. CONSIDERATIONS: The development of the broadband network is in the best interests of the City and its citizens in providing access to the Internet and is critical to the economic development of the City and the Roanoke Valley. The Local Bond is a critical component to the development of this network. As noted in its proposed terms and conditions attached to this report, VRA will not participate in the Local Bond without the "moral obligation" pledge by Roanoke and Salem. Once the initial 47-mile network is constructed and fully operational, RVBA should be generating revenues to meet a significant portion of its operational and debt service obligations. The Council of the City of Salem will consider this matter at its regular session on Monday, April 13, 2015. RECOMMENDATION: Adopt the resolution attached to this report to (i) authorize the Mayor or the City Manager to execute and deliver a Support Agreement substantially similar to the one attached to this Report and approved as to form by the City Attorney; (ii) acknowledge that VRA considers the Support Agreement to be a "local obligation" of the City for which VRA has the right to institute the "state-aid intercept" process pursuant to Section 62.1-216.1, Code of Virginia (1950) as amended; and (iii) authorize the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and enforce such Support Agreement, with any such documents to be approved as to form by the City Attorney. Respectfully submitted, / Daniel J. C aghan City At orney DJC/lsc Attachments c: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director, Department of Economic Development Amelia Merchant, Director, Department of Management and Budget SUPPORT AGREEMENT FOR THE ROANOKE VALLEY BROADBAND AUTHORITY THIS SUPPORT AGREEMENT is made as of April 10, 2015, among the CITY OF ROANOKE, VIRGINIA (the "City of Roanoke"), the CITY OF SALEM, VIRGINIA (the "City of Salem," and, with the City of Roanoke, the "Cities"), the ROANOKE VALLEY BROADBAND AUTHORITY (the "RVBA"), and the VIRGINIA RESOURCES AUTHORITY ("VRA"), as purchaser of the Local Bond, as hereinafter defined, pursuant to a Financing Agreement, as hereinafter defined. RECITALS: WHEREAS, RVBA was created by the concurrent resolutions adopted by the City of Roanoke (September 3, 2013), the City of Salem (September 9, 2015), Botetourt County (September 24, 2013) and Roanoke County (August 27, 2013); and, WHEREAS, the Commonwealth of Virginia State Corporation Commission issued its Certificate of Incorporation for the RVBA on December 13, 2013, whereupon the RVBA was conclusively deemed to have been lawfully and properly created and established and authorized to exercise its powers under Chapter 54.1 of Title 15.2 of the Code of Virginia, 1950, as amended; and, WHEREAS, RVBA has determined that, as allowed by Va. Code § 15.2-5431.11, it is in its best interest to issue and sell a revenue bond in the original principal amount of up to $6,270,000 (the "Local Bond") to VRA pursuant to the terms of a Local Bond Sale and Financing Agreement dated as of April 10, 2015 between the RVBA and VRA (the "Financing Agreement") to finance the design, engineering and construction of an approximately 47-mile metropolitan, suburban and rural fiber optic telecommunications network with single ring architecture in the Roanoke Valley area, including related landscaping, infrastructure and issuance costs (the "Project"); and, WHEREAS, the Council of the City of Roanoke, Virginia(the "Roanoke City Council") adopted on April 6, 2015 a resolution authorizing, among other things, the execution of an agreement providing for a non-binding obligation of the City of Roanoke to consider certain appropriations in support of the Local Bond and the Project; and, WHEREAS, the Council of the City of Salem, Virginia (the "Salem City Council," and, with the Roanoke City Council, the "City Councils") adopted on April 13, 2015 a resolution authorizing, among other things, the execution of an agreement providing for a non-binding obligation of the City of Salem to consider certain appropriations in support of the Local Bond and the Project. NOW, THEREFORE, for and in consideration of the foregoing recitals, which are incorporated herein, and of the mutual covenants herein set forth, the parties hereto agree as follows: 1 1. Unless otherwise defined, each capitalized term used in this Support Agreement (this "Agreement") shall have the meaning given it in the Financing Agreement. 2. RVBA shall use its best efforts to issue the Local Bond and to use the proceeds thereof to finance the costs of the Project. 3. No later than March I of each year, beginning March 1, 2016, RVBA shall (1) provide Salem and Roanoke with the balance in the Local Debt Service Reserve Fund (as such term is defined in the Financing Agreement) and (2) notify each of the City Councils of the amount (the "Annual Deficiency Amount") by which RVBA reasonably expects the Revenues to be insufficient to pay (i) the debt service obligations under the Financing Agreement and the Local Bond, (ii) the Operation and Maintenance Expenses, and (iii) any other payments due and owing by RVBA under the Financing Agreement (the "Additional Payments") in full as and when due during each of the Cities' fiscal years beginning the following July 1. 4. The City Manager for the City of Roanoke (the "Roanoke City Manager") and the City Manager for the City of Salem (the "Salem City Manager," and, with the Roanoke City Manager, the "City Managers") shall include fifty percent (50%) of the Annual Deficiency Amount in the budgets submitted to the City Councils for the following fiscal year as an amount to be appropriated to or on behalf of RVBA. Each of the City Managers shall deliver to VRA within ten (10) days after the adoption of the Cities' budgets for each fiscal year, but not later than July 15 of each calendar year, starting with the 2016 calendar year, a certificate stating whether each of the City Councils has appropriated to or on behalf of RVBA an amount equal to fifty percent (50%) of the Annual Deficiency Amount. 5. If at any time Revenues shall be insufficient to make any of the payments referred to in paragraph 3 hereof, RVBA shall notify each of the City Managers of the amount of such insufficiency and the City Managers shall request in the same proportion as set forth in paragraph 4 hereof a supplemental appropriation from the City Councils in the amount necessary to make such payment. 6. The City Managers shall present each request for appropriation pursuant to paragraph 5 above to the City Councils, and the City Councils shall consider such request at the City Councils' next regularly scheduled meeting or as soon thereafter as practicable and at which it is possible to satisfy any applicable notification requirement. Promptly after such meeting, the City Managers shall notify VRA as to whether the amount so requested was appropriated. If either of the City Councils shall fail to make any such appropriation, its City Manager shall add the amount of such requested appropriation to the Annual Deficiency Amount reported to such City by its City Manager for the City's next fiscal year. 7. The Cities hereby undertake a non-binding obligation to consider for appropriations such amounts as may be requested from time to time pursuant to paragraphs 4 and 5 above, to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia and their city charters. The City Councils, while recognizing that they are not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby state their intent to make such appropriations in future fiscal years, and hereby recommend that future City Councils do likewise. 7 • 8. It is acknowledged that (i) the Local Bond or portion thereof may be payable from amounts derived pursuant to this Agreement, (ii) VRA would not purchase the Local Bond without the non-binding obligation enhancement provided by the Cities pursuant to this Agreement, and (iii) VRA considers this Agreement as a "local obligation" pursuant to Section 62.1-216.1 of the Code of Virginia. In the event of the failure of either of the Cities to make its fifty percent(50%) proportional payment under this Agreement, VRA has the right, and is obligated under the Indenture (as defined in the Financing Agreement) to institute the "state- aid intercept" process set forth in Section 62.1-216.1 of the Code of Virginia under which the Governor could cause the Comptroller to withhold all further payment to the City that failed to pay its proportional share of the Annual Deficiency Amount of funds appropriated and payable by the Commonwealth to such City until the unpaid sum is obtained. The funds so withheld will be directed to VRA to cure the nonpayment. So long as there are adequate amounts in the Local Debt Reserve Fund (as defined in the Financing Agreement) to cover any Local Bond debt service payment then due and payable and due and payable in the following sixty (60) days, VRA will give the affected City sixty (60) days' notice before instituting the "state-aid intercept" process. If the Local Debt Service Reserve Fund balance is not sufficient for such purpose, then VRA may institute the "state-aid intercept" process without such notice. Notwithstanding anything in this Agreement or elsewhere, it is further agreed by the parties that in no event shall either the City of Roanoke or the City of Salem be responsible for requesting the appropriation of funds for any amount greater than fifty percent (50%) of the Annual Deficiency Amount or for any supplemental appropriation request. 9. Nothing herein contained is or shall be deemed to be a pledge or a lending of the credit of the Cities to RVBA, VRA or to any holder of the Local Bond or to any other person or entity, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of either of the Cities, nor shall anything herein contained legally bind or obligate either of the City Councils to appropriate funds for the purposes described or mentioned in this Agreement. 10. Any notices or requests required to be given hereunder shall be deemed given if sent by registered or certified mail, postage prepaid, addressed (i) if to the City of Roanoke, Virginia, to 215 Church Avenue, S.W., Noel C. Taylor Municipal Building, Room 364, Roanoke, VA 24011, Attention: City Manager, (ii) if to the City of Salem, Virginia, to 114 North Broad Street, Salem, Virginia 24153, Attention: City Manager, (iii) if to RVBA, P.O. Box 2569, Roanoke, Virginia 24010, Attention: Chair, and (iv) if to VRA, to 1111 East Main Street, Suite 1920, Richmond, Virginia 23219, Attention: Executive Director. Any party may designate any other address for notices or requests by giving written notice to all the other parties. 11. It is the intent of the parties hereto that this Agreement shall be governed by the laws of the Commonwealth of Virginia. 12. This Agreement shall remain in full force and effect until the Local Bond and all other amounts payable by the RVBA under the Financing Agreement have been paid in full. 3 13. This Agreement may be executed in any number of counterparts, each of which shall be an original and all of which together shall constitute but one and the same instrument. 14. This Agreement constitutes the entire agreement among the parties. No amendment to this Agreement shall be valid unless made in writing and signed by the authorized representatives of the parties. SIGNATURES APPEAR ON FOLLOWING PAGE 4 IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed in their respective names by their authorized representatives as of the date first above written. CITY OF ROANOKE, VIRGINIA APPROVED AS TO FORM 41,4 I avid A. Bowers, Mayor Roanoke Atto CITY OF SALEM, VIRGINIA APPROVED AS TO FORM By: _ Byron R. Foley, Mayor Salem City Attorney ROANOKE VALLEY BROADBAND AUTHORITY APPROVED AS TO FORM By: Kevin S. Boggess, Chair Counsel for Roanoke Valley Broadband Authority VIRGINIA RESOURCES AUTHORITY By: Stephanie L. Hamlett, Executive Director Appropriation and funds for this Agreement are subject to future appropriations. Ati„d14/1710 l� 4- 7- ZO7 O\- 3\ G - Slity Director of Finance Date Account Number [SIGNATURE PAGE TO ROANOKE I ALLEY BROADBAND SUPPORT AGREEMENIJ 5 o 1 CITY OF ROANOKE We DEPARTMENT OF FINANCE 215 Church Avenue,SW,Suite 461 2:- Roanoke,Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 BARBARA A.DAMERON ANDREA F.TRENT Director of Finance Assistant Director of Finance April 6, 2015 Dear Mayor Bowers and Members of City Council: Subject: February FYI 5 Financial Report - City of Roanoke The following financial report provides commentary on the City's financial results for the eight months ended February 28, 2015. General Fund FY15 year-to-date revenues increased 4.0% or $5.0 million compared to the same period in FY14. The increase was primarily due to higher General Property, Sales, Meals and Transient Occupancy tax revenues. Also contributing were increased reimbursements from the Commonwealth for Street Maintenance and the timing of jail Per Diem payments. The increase was partially offset by the reinstatement of Local Aid to the Commonwealth and a refund of prior year's bank stock fees to Bank of America. In comparison, the budgeted increase was 0.2% when comparing the FY15 adopted budget against the FY14 adjusted final results. Year-to-date general fund revenue recognized was 49.4% of FYI 5 estimated revenue. However, significant tax revenue, such as personal property, business license and the second half of real estate tax revenues have not yet been received. The expected FY15 revenue by year-end is 1 .2%, or $3.1 million higher than FY15 adopted budget. Year-to-date expenditures in FY15 increased 1 .1% or $2.0 million compared to the same period in the prior year, primarily due to timing of expenditures. It is expected that expenditures will remain within the current budget. Stormwater Utility Fund FY15 is the first year of operations for the Stormwater Utility Fund. Stormwater fee revenue year-to-date as of February 28, 2015 was $1 .0 million, or 61 .6% of FY15 anticipated revenues, which was slightly ahead of target. Operating expense was $1 .2 million, or 44.3% of the expenditure budget resulting in an operating loss of $167,000. Net position after transfers and contributions was approximately $325,000. c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon-Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum 3 CITY OF ROANOKE,VIRGINIA GENERAL FUND FOR THE EIGHT MONTHS ENDED FEBRUARY 28,2015 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Actual Actual Percent of Revenue Budget July 1- Feb 28 July 1- Feb 28 FY15 vs FY14 Budget Revenue Source Budget Variance 2014-2015 2013-2014 Variance Received General Property Taxes $ 106,079,000 $ (58,190,617) $ 47,888,383 $ 44,322,455 8.0% 45.1% Other Local Taxes 73,803,000 (34,484,816) 39,318,184 39,140,050 0.5% 53.3% Permits,Fees and Licenses 1,136,000 (347,437) 788,563 748,521 5.3% 69.4% Fines and Forfeitures 1,276,000 (601,853) 674,147 714,935 (5.7%) 52.8% Revenue from Use of Money and Property 185,000 (62,755) 122,245 98,833 23.7% 66.1% Intergovernmental 67,038,000 (34,465,115) 32,572,885 31,720,476 2.7% 48.6% Charges for Services 8,141,000 (3,333,196) 4,807,804 4,984,224 (3.5%) 59.1% Internal Services 2,285,000 27,950 2,312,950 1,694,184 36.5% 101.2% Transfers From Other Funds 42,402 - 42,402 107,700 (60.6%) 100.0% Miscellaneous Revenue 654,000 (328,653) 325,347 320,549 1.5% 49.7% Total $ 260,639,402 $ (131,786,491) $ 128,852,911 $ 123,851,926 4.0% 49.4% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted July 1• Feb 28 July 1- Feb 28 FY15 vs FY14 Budget Expenditures Budget Balance 2014•2015 2013-2014 Variance Obligated General Government $ 14,248,573 $ 3,663,801 $ 10,584,772 $ 10,389,207 1.9% 74.3% Judicial Administration 8.052,293 2,546,543 5,505,750 5,498,149 0.1% 68.4% Public Safety 63,104,130 17,113,346 45,990,784 44,537,298 3.3% 72.9% Public Works 25,084,242 6,864,527 18,219,715 19,092,783 (4.6%) 72.6% Health and Welfare 37,414,527 13,229,215 24,185,311 23,258,507 4.0% 64.6% Parks,Recreation and Cultural 10,065,965 2,834,075 7,231,890 6,766,561 6.9% 71.8% Community Development 7,295,124 2,398,274 4,896,850 4,642,800 5.5% 67.1% Transfer to Debt Service Fund 11,773,339 1,138,236 10,635,103 12,560,213 (15.3%) 90.3% Transfer to School Fund 74,541,200 24,847,064 49,694,136 49,670,936 0.0% 66.7% Nondepartmental 10,965,822 5,524,980 5,440,842 3,997,932 36.1% 49.6% Total 262,545,214 $ 80,160,060 $ 182,385,154 $ 180,414,385 1.1% 69.5% CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2015 (UNAUDITED) FY 2015 Adopted Budget* FY 2015 Operating Revenues Stormwater Utility Fees $ 1,700,000 $ 1,047,416 Total Operating Revenues 1,700,000 1,047,416 Operating Expenses Operating Expenses 2,740,650 1,214,631 Total Operating Expenses 2,740,650 1,214,631 Operating Loss (1,040,650) (167,215) Nonoperating Revenues/(Expenses) Investment Income - 252 Net Nonoperating Revenues - 252 Loss Before Transfers and Contributions (1,040,650) (166,963) Transfers and Contributions Transfer from General Fund 1,250,340 624,845 Transfer from Capital Projects Fund 75,000 75,000 Transfer to Debt Service Fund (209,690) (207,863) Net Transfers and Contributions 1,115,650 491,982 Change in Net Position $ 75,000 $ 325,019 * FY 2015 is the first year of operations for the Stormwater Utility Fund. Annual Budget reflects the budget for July 1, 2014 to June 30, 2015 and is shown for comparison purposes. 2 CITY OF ROANOKE,VIRGINIA CIVIC CENTER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 28,2015 (UNAUDITED) FY 2015 Adopted FY 2015 Budget BudgetYTD FY 2015 FY 2014 Operating Revenues Rentals $ 4,638,191 $ 3,699,412 $ 2,212,281 $ 2,268,946 Event Expenses 1,461,291 1,112,920 1,089.592 1,353.067 Advertising 200,000 142,750 305,775 86,620 Admissions Tax 490,403 385,338 274,936 303,308 Facility Surcharge/Ticket Rebate 466,269 366,897 257,356 279,821 Commissions 183,834 151,238 142,431 104,521 Ancillary 118,568 88,224 49,839 68,915 Miscellaneous 101,700 67,800 57,769 77,637 Total Operating Revenues 7,660,256 6,014,579 4,389,979 4,542,835 Operating Expenses Personal Services 1,239.198 799,250 750,043 722,439 Operating Expenses 7,304,623 5,580,888 3,902,154 4,085,264 Management Fees 454,996 256,664 256,664 250,115 Depreciation 928,388 618,925 618,925 603,772 Total Operating Expenses 9,927,205 7,255,727 5,527,786 5,661,590 Operating Loss (2,266,949) (1,241,148) (1,137,807) (1,118,755) Nonoperating Revenues/(Expenses] Investment Income - - 64.637 62,368 Interest Expense (532,853) (355,235) (357,624) (478,307) Net Nonoperating Expenses (532,853) (355,235) (292,987) (415,939) Net Loss (2,799,802) (1,596,383) (1,430,794) (1,534,694) Transfers and Contributions Transfer from General Fund 2.141,109 1,070,555 1,070,555 1,017,097 Net Transfers and Contributions 2,141,109 1,070,555 1,070,555 1,017,097 Change in Net Position $ (658,693) $ (525,828) $ (360,239) $ (517,597) 3 CITY OF ROANOKE,VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 28,2015 (UNAUDITED) FY 2015 Adopted FY 2015 Budget Budget YTD FY 2015 FY 2014 Operating Revenues Market Garage S 435.000 $ 290,000 $ 263,056 $ 317.465 Elmwood Park Garage 542.000 361,333 416,082 308,158 Center in the Square Garage 335.000 223.333 235,457 230.391 Church Avenue Garage 543,000 362.000 407,364 358.413 Tower Garage 378.000 252.000 276,701 256.487 Gainsboro Garage 129,000 86,000 54,015 82,547 Campbell Garage 119.000 79,333 89,654 82.818 Williamson Lot 90.000 60,000 54,863 54.881 Higher Ed Center Lot 56.000 37,333 29,197 37,652 Market Lot 28.000 18.667 28,432 16.896 Elmwood Lot 70.000 46,667 50,696 46,540 Warehouse Row Lot 37.000 24.667 25,465 20,465 West Church/YMCA Lots 26.000 17,333 15,324 19,703 Off Street Parking Violations(All Locations) 49.998 33.332 39,634 35.451 On Street Parking Violations 380.000 253.333 225,499 220,062 Other Income - - - 68,097 Total Operating Revenues 3,217,998 2,145,331 2,211,439 2,156,026 Operating Expenses Operating Expenses 1.930 037 1,286.691 1,192,890 1.188.472 Depreciation 961.698 641,132 641,132 651,184 Total Operating Expenses 2,891,735 1,927,823 1,834,022 1,839,656 Operating Income 326,263 217,508 377,417 316,370 Nonoperating Revenues/fExpenses) Investment Income - - 49,601 48,961 Interest Expense (493,965) (329.310) (386,639) (548,477) Net Nonoperating Expenses (493,965) (329,310) (337,038) (499,516) Incomel(Loss)Before Transfers and Contribution (167,702) (111,802) 40,379 (183,146) Transfers and Contributions Capital Contributions Transfer from Capital Projects Fund 125,000 125,000 125,000 - Transfer to Capital Projects Fund - - - (11,280) Transfer to DoT Fund - - (917) - Net Transfers and Contributions 125,000 125,000 124,083 (11,280) Change in Net Position $ (42,702) $ 13,198 $ 164,462 $ (194,426) 4 CITY OF ROANOKE,VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED FEBRUARY 28, 2015 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 28, 2015. BALANCE AT BALANCE AT BALANCE AT JAN 31, 2015 RECEIPTS DISBURSEMENTS FEB 28,2015 FEB 28,2014 CONSOLIDATED FUNDS $35,309,395.23 $30,129,327.83 $26,730,841.21 $38,707,881.85 $38,336,320.83 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING FEBRUARY 28,2015.THAT SAID FOREGOING: CASH DEPOSITS IN TRANSIT $56,078.46 CASH IN WELLS FARGO BANK 12,927,770.26 CASH IN VALLEY BANK 100.24 INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL 1,827,847.40 BB&T INSURED DEPOSIT MONEY MARKET 1,001,909.28 CERTIFICATES OF DEPOSIT 2,005,485.13 VALLEY BANK PUBLIC FUNDS MONEY MARKET 11,166,287.57 VIRGINIA INVESTMENT POOL 5,034,917.13 VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 4,687,486.38 TOTAL $38,707,881.85 lb. • .«e.14J MARCH 12, 2015 EVELYN W. POWERS, TREASURER 5 7. C. 1 . City of Roanoke Financial Report Eight Months Ended February 28 , 2015 FY15 General Fund Overview • Through February, actual FY15 revenues have increased 4.0% compared to FY14. The expected FY15 revenue by year- end is 1 .2% or $3. 1 million higher than FY15 adopted budget. • The City's sales, lodging and meals taxes all performed well and contributed to strong local tax revenue growth. • Reimbursement from the Commonwealth for Street Maintenance and the timing of Jail Per Diem payments positively affected revenue. • Expenditures increased 1 . 1 % compared to FY14 primarily due to the timing of departmental expenditures. Sales Tax lit FY15 Revenue Estimate $ 19.238 M 20.0 16.0 Sales tax revenue c increased 7. 1 % and p 12.0 0 6. 1 %, respectively, compared to the prior 4.0 year and YTD budget. 7 Months Ended 1/31 ■Prior YTD Actual C YTD Budget 0 YTD Actual 3 Meals Tax FY15 Revenue Estimate $ 13.659 M 12.0 FY15 revenue s.o was 4. 1 % higher than FY14, and 6.0 1 .2% higher than 3.0 YTD budget. 0.0 7 Months Ended 1/31 •Prior YTD ❑YTD Budget ®YTD Actual 4 Transient Occupancy ( Lodging ) Tax FY15 Revenue Estimate $3. 881 M 4.0 3.0 Lodging tax revenue a increased 10.7% over 2.0 FY14, and is 9.6% 1.0 higher than budget. 0.0 8 Months Ended 2/28 •Prior YTD ❑YTD Budget •YTD Actual 5 Personnel (Salary/Benefit) Lapse 100.0 80.0 c 60.0 0 40.0 20.0 0.0 Target Actual 8 Months Ended 2/28 YTD expenditure is 0.7% or $473k ahead of target. 6 Comprehensive Services Act (CSA) 6.0 5.0 ii- ,,, 4.0 C 3.0 0 0 2.0 1.0 FY 2014 Actual FY 2015 Actual Target 8 Months Ended 2/28 YTD expenses are 2% or $103k above target of $5.2M . 7 Residential Juvenile Detention u, 750 a c 2 500 0 � 250 0 Target Actual 8 Months Ended 2/28 Expenses expected to remain below budget. 8 Solid Waste Tipping Fees 1,500 cn 1,250 1,000 = 750 0 z 500 H 250 0 Target Actual 8 Months Ended 2/28 YTD costs are .2% or $25k below target of $ 1 . 38M . 9 Motor Fuel Expenses w 1000 750 500 0 250 H 0 N Target Actual 8 Months Ended 2128 YTD expense 6.2% or $48K above a non-seasonally adjusted target of $765K. 10 City Performance Strong Through February • Total revenues through February were 4.0% higher than the prior year. Total general property and local taxes were up 4.5% compared to last year, indicating a growing local economy. • Total expenditures were 1 . 1 % higher than the prior year due to the timing of expenditures. Departmental expenditures continue to be monitored and are expected to remain within budget. • The national unemployment rate fell to 5.5% in February. The U.S. economy is expanding at a moderate rate, although sluggish wage growth and weak factory production rate remain threats. • The Federal Reserve might raise interest rates as early as June. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 gyp, Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 S'l I' I PIIANIE M.MOON REYNOLDS,MMINI(' -mail: cla'k(nroanokcra.gov JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: I am attaching copy of Budget Ordinance No. 40201-040615 appropriating funds from the Series 2015 Bonds to various capital projects, and amending and reordaining certain sections of the 2014-2015 Stormwater Utility, Civic Facilities, Capital Projects, Department of Technology and School Capital Project Funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 2015; and is in full force and effect upon its passage. Sincerely, Vim. �n4) Stephanie M. Moon Reynol s MMC Y s, City Clerk Attachment pc: Amelia C. Merchant, Director, Management and Budget (iit)---- IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th clay of April, 2015. No. 40201-040615. AN ORDINANCE to appropriate funding from the Series 2015 Bonds to various capital projects, amending and reordaining certain sections of the 2014-2015 Stormwater Utility, Civic Facilities, Capital Projects, Department of Technology and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2014-2015 Stormwater Utility, Civic Facilities, Capital Projects, Department of Technology, and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: Stormwater Utility Fund Appropriations Appropriated from 2015 Bond Funds 03-530-3014-9373 Civic Facilities Fund $ 1,120,000 Appropriations Civic Center Upgrades 05-550-9507-9340 Capital Projects Fund 1,000,000 Appropriations Appropriated from 2015 Bond Funds 08-310-9692-9373 Neighborhood Storm Drain Projects 08-530-9536-9337 ( 1,120,000 ) Franklin Rd over NSRW— Bridge 1,120,000 Replacement 08-530-9536-9342 Parks & Rec Master Plan - Phase II 08-530-9536-9344 3,000,000 Parks 08-530-9536-9346 1,000,000 Passenger Rail Infrastructure 3,000,000 Broadband Infrastructure 08-530-9536-9362 3,000,000 Curb Gutter, Sidewalk Infrastructure 08-530-9536-9365 ( 2,000,000 ) Raleigh Court Library Renovations 08-530-9536-9371 2,413,000 Roanoke Police Academy Expansion 08-530-9536-9374 2,410,000 Appropriated from 2015 Bond Funds 08-530-9586-9373 1,250,000 Appropriated from 2015 Bond Funds 08-530-9734-9373 220,000 Revenues ( 1,120,000 ) General Obligation Bond Proceeds— Par 08-110-1234-1042 General Obligation Bond Proceeds — 12,535,000 Premium 08-110-1234-1046 358,000 Department of Technology Fund Appropriations E911 Center 13-430-9639-9372 Appropriated from 2015 Bond Funds 13-430-9646-9373 $ 250,000 School Capital Projects Fund ( 250,000 ) Appropriations Lighting Replacement — Phase II 31-060-9537-9355 Round Hill Exp — Phase I 3,858 Westside Water Control 31-065-9537-9369 745,000 Round Hill Exp — Phase II 31-065-9537-9369 75,000 VA Heights Exp — 31-060-9537-9375 2,523,695 Garden City— Phase II 31-060-9537-9376 1,500,000 Garden Henry Phase School) 31-060-9537-9380 139,665 Revenues 31-060-9537-9381 7,915 General Obligation Bond Proceeds— Par 31-110-1234-1042 General Obligation Bond Proceeds — 4,885,000 Premium 31-110-1234-1046 115,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: tG-r�ce� - 6 J U � City Clerk. il C", CITY COUNCIL AGENDA REPORT lit List To: Honorable Mayor and Members of City Council Meeting: April 6, 2015 Subject: Appropriation of Proceeds from the Sale of Series 2015 General Obligation Public Improvement and Refunding Bonds Background: On March 10, 2015, the City of Roanoke issued new money and refunding bond series 2015 (tax-exempt) in the amount of $25,850,000, the form of which bonds were approved by counsel for the City. The new money portion was $19,490,000 and the refunding portion was $6,360,000. The new money bond portion will be utilized to fund projects included in the City's approved Capital Improvement Plan (CIP). Funding was appropriated in advance of issuance for all of these projects. The projects included: School Facilities Maintenance and Improvements $ 5,000,000 Bridge Renovation Projects 3,800,000 Library Master Plan 3,773,000 Rail Passenger Infrastructure Improvements 3,000,000 Stormwater Management Projects 1 ,120,000 Parks and Recreation Master Plan 1 ,000,000 Curbs, Gutter and Sidewalk Improvements 1 ,000,000 Civic Center Improvements 1 ,000,000 E 911 Center 250,000 Fire Facility Improvement Project 70,000 Total $ 20,013,000 Note that the original authorized FY 2015 CIP included an additional amount of $2.0 million for the Broadband Improvement Project. However, the Roanoke Valley Broadband Authority is planning it issue its own debt, thus the City did not issue debt for this project. Also, note that City Council previously approved a reallocation resolution to transfer $680,000 from the Fire Facility Improvement Project to the Library Master Plan which is reflected in the final numbers on the table above. New money bond proceeds of $19.49 million are less than the projects to be funded of $20.013 million due to these bonds being issued at a premium. A bond issuance premium provides up front funds for the project and enables the amount of debt issuance to be reduced. This occurs when the market rate on the bonds is lower than the stated interest rate. Bond issuance premium of $523,000 will therefore be appropriated toward project costs. The refunding portion of the bonds was used to refinance tax-exempt debt issued in 2008 and 2012. The refunding transaction results in a net present value savings of $390,352 to the City in interest costs. The size of the issue, along with the City's reaffirmed AA+ rating from Fitch and Standard and Poor's, enabled the City of Roanoke to take advantage of low rates in a competitive bidding process in the municipal tax exempt market. The true interest cost for the 201 5 new money and refunding bond series was 2.75% with an average life of 11 years. At the time of Council appropriation, budget placeholder entries were made, enabling staff to maintain a proper record of appropriation of funds in advance of issuance. Upon sale of the bonds, it is now appropriate for a revenue estimate to be developed for proceeds from the sale of bonds and associated bond premium and remove the placeholder entries. Recommended Action: Adopt the accompanying budget ordinance to reflect the sale of Series 2015 Bonds. Sincerely, / id/ u `_ :ARBA'AA. DAMERON Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Kathleen Jackson, Executive Director of Fiscal Services, RCPS 2 8a • %AI temporary exhibition Council Update AIR(Art in Roanoke) in Elmwood Aurli 6, 2015 • .0111 II Vi it- 1/40 i 1 i temporary exhibition • Exhibition of ten outdoor works of art • The Art Walk in Elmwood • The theme is "The Natural City" • Goals are citizen interaction with art and adding to the park's vitality • Art may be purchased and added to the permanent collection • Three of the works of art are being created especially for this show ■ eNk p• • Calendar • E % O1 1 1 temporary exhibition • August 2014 - Project authorized by City Council • December 2014- Call to Artists distributed nationally • February 2015 - Selection panel reviewed 103 proposals from 51 artists • March 2015 -Recommendations of panel approved by Roanoke Arts Commission • April 10 to May 18 2015 - Installations in Elmwood Park • May 23-25 - Public Vote for Peoples Choice Award during Festival in the Park • May 18, 2015 to November 15, 2016 - Run of Show Panel Members �iir I.io II . . temporary exhibition • Charlie Anderson, Architect, Department of Engineering • Steve Buschor, Director of Parks and Recreation • Sue Egbert, Visual Artist and Arts Commission Member • Gerry Hubert, Artist, owner Wonderland Gallery • Amy G. Moorefield, Taubman Museum and Arts Commission Member • Maria St. Clair, Downtown Roanoke, Inc. • Greg Webster, Landscape Architect, Hill Studios , Vice Chair of Arts Commission • Criteria Used by Panel • ■ Lie _�I 1 I temporary exhibition • The artist's past experience • Quality and design of the art • Appropriateness for the site, aesthetic content, scale • Durability - the ability of the art to withstand weather and public interaction over the eighteen month period • Appropriateness to the theme "The Natural City" • Variety of art works and material • How the ten pieces would fit together to create a sculptural exhibition along the Art Walk • 4,... . lip locations . _ III it ��1 1 1 temporary, exhibition f ---— ,---_ _ - =I r . --_,.:::, ' 4 ' .,:-.1:J..., 'F--— , ....,... -'1 3:1'1...,..'4,,'1.sr ,.-. ...." ' V_ _ l ,pry LT•-- L.. ,. ....:.5 . .,,, ,Jt--, /_.,..i - - - 11 '{.• 1' f j _ F . �: �- {-. �1_ -..-�ti.. s :9+411 •if, 1, —. 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'. 1i � t. .T.. ... ,,_0000 R r t! a+ 1 I V V s1 J _0000 Celebration by Cecilia Lueza of re Miami F1 . k. (-51 (---- ler 7.1mab; A# ,,,,..._. -0 to ite- k r•-•ftk ,P- sic#, r Nair , A Nlisi r .,.,,, Anthony Heinz May will make his art from trees saved from Elmwood 4....... • , . ,,...x.,w, ,,,,i?..,, , , ''',. r i t. t •y, x`' ' .#4.41.- . . v ,„ w„.; .... , A i ri 4., _ _ , .\k i 4 4.4 * fit 111 t 1 1 I E.,- 1---I ti ... \ , ........., „a„.... . ,,.... ........... „,,,... — AL ovii .,. , ,.,I. , . _ . .. • r,4. ,. __........„,„„ 1, [ , . 7,.. ... ... .. _ .. . ...,. . , ii 4_,„___.,. 140.,.... ,..... Y-�fl4 ,. ' _°�, (.,�, .M rte— �� T ''. ,: � 3w+••' . .4.4,'.°t'r "'' i.I/, Y, s'^ - aWJlc"..wr. et.• 'M .- It t �• ' t►Mir�mr -: Vy/,l — .... t. ',d, t, %1fs' J '� ire ,. r ��'";.'"4"'''''., IAV: ..-" ' . `3 � ,a " * �$ • • ,- - .. .... ' - . .„ _ ....lb;. • , .-. • .' -ii,..,, . IT.• -e- - R*: 4 ' . ' it. S.Ve'''''t - 11, .: '..„,,,,•.... •• -- j *'''''.1'.44. ''',0)1 ' t,V ' ......''- ' ' . '' W. e•';N r.;',,, 4- . .' ' -1'...../*.M.:.4'..,%.r: '':,.....,," ..- ..,,,' it- " ,.,;" • ' k l .. • ..00, _ V -t . . ,.'•-!,-, -, -,,'. ,— ,,t ;,, , ? .I, ' . ...if:::1' .•,, sts. . ...le". f' 'Or--"-•,.- ',',, ;'-... ° , . '), I, -f"e' • .- .. 114 .„,%.,...it< / . j • • . .. i . 4 ‘,•'- • ''' dr .t,.., ( • T ' \ • , . , . • -, • f-,4-• 4. • . - At ... -.,....44, ...„ .. . . .. .., , . ... ------ . 1 , ■ ' '..1 ■./f. ..e.. ' A 4 '..A.. "AO!! •;....' ...:,12.1P•!;;--"' -;' ' ,..- ...fs . L t < ..-..._.-....... -.'•.!' 4"..- yt . 0 '' :2$110"'"'..' • - ' ' . ' .-.. t ''''''-- 40-' 4 • I WV... 1P. . ' ., . . - ,' .. SP011e, . ...._. .--.;--•„-,-- -.-- r .. _.„•— ,.,..„, . — ,.. - - -- ,.,. ' - -,-" t ''....t . . .•-•• „ it,i%---4, '1- --• Rising Puzzle e by Jacob Smith of • Roanoke VA Rising Puzzle Jacob Sworn 540-558-4438 jrsmithWerrum eau Primary Matenats. EIFS Coating,High Density Foam, Steel and Concrete Rising Puzzle Jacob s'imT 540-558-4436 !smith gleam edu Primary Matenals EIFS Coating,1-yn Density Foam. Steel)and Concrete 4 , ....... 1 . •. t,.( .._. .. . .. ..„ y e ..,.., _10 ,,, , •11•■•••:416%.0.1r.,..-....4 _ .4.)i. ♦'.. yw,r :mss 4 J 9 1• C . a tt • ; a.a .'` „.: . r te. �.-; r.�y , ,1 *' w ."„A„,y wxr ee: R 7 _ w 3 t 4 • �.\w• per. J �;T . 'R -� F,t f � }i«+�� • 41111M■ VI 1%10 1 1 1 temporary exhibition Thanks for your support of public art and the Roanoke Arts Commission Questions? OFFICE OF ECONOMIC DEVELOPMENT *, Ro Church Avenue,5W 540.853. 7155 ix 540 u 540.853.2715 fax Sgo.B53.in3 ROAN O K E www.roanokeva.gov April 6, 201 5 The Honorable Mayor and Members of Council 215 Church Avenue, SW, Suite 456 Roanoke, Virginia 24011 Dear Honorable Mayor and Members of Council: The Roanoke Arts Commission would like to appear before the City Council to give a presentation with regards to the Roanoke AIR Program in Elmwood Park. Sincerely, Melissa C. Murray, Secretary Roanoke Arts Commission 4/3/2015 • Parking Fund Goals • Manages 4,100 parking spaces in (7) Off-Street Garages and (5) Off-Street Lots; • Manages and enforces 3,000 On-Street Parking Spaces; • Provides parking to support downtown commerce, residential development, tourism and student parking; • Ensures that revenues generated are sufficient to recover all operating costs and life cycle maintenance of the system; • Strives to maintain reserve to address capital needs of the Parking Fund 39 Parking Fund Current Statistics • Average Occupancy Off-Street 3,812 • Current Residential Off-Street 628 • Current Off Street Parking Rates • Reserved Rate $75-$90 /month • Unreserved Rate $35-$7o/month • Residential Rate $ 8.75-$17.50/month • Daily Rate $.5o/half hr-$1.00/half hr • Maximum Daily Rate $5-$6 • Evening/Saturday* $2-$3 * in certain core decks/lots • Across the board rates in effect since 2006/7 40 20 4/3/2015 Parking Fund Revenues versus Operating Expenses $4.0 $3-5 ------ $3.0 q $2.5 — 0 $2.0 -•-Operating Revenue 0 $1.5 ---- -a-Operating Expense $1.0 $0.5 — - $ FY2010 FYzoll FY2012 FY2013 FY2014 a, Year Capital Needs of the Parking Fund i Y15 FY16 FY17 FY18 FY19 Structural/ $85,000 $815,000 $485,000 $490,000 $405,000 Preventative Repairs* Equipment $160,000 $85,000 $170,000 $100,000 $100,000 Upgrades* Vertical $76,400 $270,000 $200,000 $250,000 $196,000 Mechanical Upgrades* On-Street $79,900 $6o,000 $25,000 $10,000 $10,000 Equipment System Upgrades* *updated to $401,300 $1,230,000 $880,000 $850,000 $711,000 2015 pricing 21 4/3/2015 PrbowntowMarket Par. in . g Rate Comparables Rate Types Private Public Parking Proposed PARK Roanoke Monthly Rates $48-$loo/mo $45-$90*/mo Daily Rates $3-$4/hr;all day$7 $.50-$1/hr;all day$8 Residential Rates $6o-$ioo/mo $2o/month all locations No Discounting Evening Rates $4-$5 flat rate or $3-$4 flat rate after 4pm** Same as Daily Weekdays;Free until 4pm 7 days a week Saturday;Free all day Sunday *5110/mo Center in the Square **Church,Market Campbell,Tower,Center in the Square a; FF 16 es Proposed Rate Changes g Type Current Proposed Net Impact Increase monthly $2,222,326 $2,355,657 $133,330 rates$5/month*; Residential to flat $zo/month Extend daily $294,750 $384,625 $89,875 maximum rate from $6.00 to$8.00 lncreaseAfter4Pm $118,116 $162,408 $44,292 evening flat rates by $1.00 TOTAL $267,497 *excludes Gainsboro &Higher Ed Lot; Center in the Square Garage monthly rate increases by$2o/mo. 44 22 4/3/2015 Next Steps • Provide open forums for public information sharing in April • Post proposal details on PARKRoanoke.com • Welcome public comments on PARKRoanoke.com • Provide written communication to all patrons concerning proposed rates • Move to annual rate reviews as part of city budget process and measure success of capital plan implementation as it is accomplished. 45 .�. p erating and Capita Budget Development Next Steps • Legal advertisement for rate and fee adjustments - April 16, 2015 • Recommended Budget Presentation -April 20, 2015 • Public Hearing -April 23, 2015 • Council Briefing/Budget Study- May 4, 2015 • Budget Adoption - May 11, 2015 46 23 PARK Roanoke Revenue Enhancement Suggestions for FY16 Monthly Parking-:Proposed Revenue Enhancements Current Rates Proposed Rates Current Parker Avg Expected Parker Avg Annual Current Annual Expected Market Garage Reserved;Non-Reserved;Resident $85;$65;$16.25 $90;$70;$20. 377,33 425 $345;092.40 5363,240.00 Elmwood Park Garage Non-Reserved;Anthem;Resident $65;$58.50;$45;$16.25$70;$63; $49.50; $20 837 837 $595,812.69 $642,537.72 Campbell Garage Non-Reserved;RPD;Resident $35;$0;$8.75 $40;$20;$20 424.67 424.67 $97,720.35 $148;000.80 Center in the Square Garage Reserved;Non-Reserved;Resident* $90;$70;$37.50 $110;$90;$42.50 117.33 117.33 $93,157.20 $117,716.40 Church Avenue Garage. Reserved;Non-Reserved;CHS;Resident $85;$65;$49;$16.25 $9Q$7Q$49;$20 - 824 '824 $469,609.35 $500;682.00 Tower Garage Reserved;Non-Reserved;Resident $85;$65;$16.25 $90; $70; $20 418.33 418.33 $313,200.15 $337,800.00 Gainsboro Garage Non-Reserved;Student; Resident $45;$22.50;$11.25 $45;$22.50;$20 239 239 $72,000.90 $86,490.90 Market Lot Non-Reserved;Resident $70;$17.50 $75;$20 24 24 $19,530.00 $20,940.00 Higher Education Center Lot Non-Reserved;Student $45;$22.50 $45;$22.50 33.67 33.67 $17,101.80 $17,101.80 Warehouse Row Lot Non-Reserved;Resident $60;$15 $65;$20 56 56 $37,981.80 $41,341.80 Williamson Lot Non-Reserved;Anthem;Resident $60;$54; 15 - 131.33 0 $88,592.04 $0.00 Elmwood Lot Non-Reserved;Anthem; Resident $50;$45; $12.50 $55;$49.50;$20 132.66 132.66 $72,527.70 $79,805.22 (System Totals $2,222,326.38 I $2,355,656.64. 1 PARK Roanoke Revenue Enhancement Suggestions for FY16 Daily Parking-Proposed Revenue Enhancements After-4 Rate Change: $2.00 to$3.00;$3.00 to$4.00-November 2014 Averages Current Expected $2.00 Transactions $2,460.00 Expected for$3 Transactions $3,690.00 $3.00 Transactions $7,383.00 Expected for$4 Transactions $9,844.00 Totals $9,843.00 Totals $13,534.00 Annualized $118,116.00 Annualized $162,408.00 $2.00 Transactions are CG, GG, MG,TG $3.00 Transactions are CIS(Market Garage is at$3 with hotel opening) does include Saturdays (MG,CIS,TG) Extension of Daily Maximum Rate from $6.00 to$8.00 study of 11/17/14 and 11/19/14$6.00 transactions Current at$6.00 Expected at$8.00 $1,179.00 $1,538.50 Annualized over 250 operating days (excludes Saturday) $294,750.00 I $384,625.00 Summary of Proposed Changes Current Proposed Net Impact Increasing Monthly Rates an Average of$5.00; Increasing Residential Rates to a Flat$20.00 Rate $2,222,326.38 $2,355,656.64 $133,330.26 Increasing After-4 Rate by$1.00 $118,116.00 $162,408.00 $44,292.00 Extending the Daily Maximum Rate from $6.00 to$8.00(cap reached from 3 to 4 hours) $294,750.00 $384,625.00 $89,875.00 Comprehensive Totals I $267,497.26 2 S r,y 6 :4414 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W., Suite 456 Roanoke, Virginia 24011-1.536 Telephone: (540)853-2541 Fax: (540)853-1145 S'T'EPHANIE M.MOON REYNOLDS,NIMC E-mail: elcrk(n4'onno kc�a;;ov JONATHAN E.C12AFr,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CM{' Assistant City Clerk April 7, 2015 Edward Garner 3717 Chesterton Street, S. W. Roanoke, Virginia 24018: Dear Mr. Garner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 6, 2015, you were appointed as an At-Large City representative of the Blue Ridge Behavioral Healthcare Board of Directors to replace The Reverend Erin Hensley, who was unable to fill the unexpired term of Max E. Davis ending December31, 2016. Reverend Hensley was appointed in February 2015 and resigned one month later due to having to relocate out of the City. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." `i. Edward Garner April 7, 2015 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as an At-Large City representative of the Blue Ridge Behavioral Healthcare Board of Directors. Sincerely, AtSm 0�`� Stephanie M. Moon, M City Clerk Enclosures pc: Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare, 301 Elm Avenue, S. W., Roanoke, Virginia 24016, w/application S COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of April 2015, EDWARD GARNER was appointed as an At-Large City representative of the Blue Ridge Behavioral Healthcare Board of Directors to replace The Reverend Erin Hensley who was unable to fill the unexpired term of Max E. Davis ending December 31, 2016. Given under my hand and the Seal of the City of Roanoke this seventh day of April 2015. nr) ittrr■ Gift City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Edward Garner, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an At-Large City representative of the Blue Ridge Behavioral Healthcare Board of Directors to replace The Reverend Erin Hensley, who was unable to fill the unexpired term of Max E. Davis ending December 31, 2016, according to the best of my ability. So help me God. EDWARD GARNER The foregoing oath of office was taken, sworn to, and subscribed before me by Edward Garner this day of 2015. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk • CITY OF ROANOKE ( " OFFICE OF THE CITY CLERK g`S N- 215 Church Avenue, S. W.,Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540)853-2541 Fns: (540)853-1145 STEPHANIE M.MOON REYNOLDS,MMC I'�nmil: CIer k(nh'oanokeva.t;nv JONATHAN E.CRAFT,CMC City Clerk Deputy City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk April 7, 2015 Marcus E. Huffman 306 Timothy Lane, N. W. Roanoke, Virginia 24017 Dear Mr. Huffman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 6, 2015, you were appointed to unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals ending December 31, 2015. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the Board of Zoning Appeals with form for Real Estate Holdings. Although the second page of the Disclosure Form cites the Code section which indicates that the form should be submitted to the State Ethics Advisory Council, please disregard. All forms at this point in time should be remitted to the City Clerk's Office. State Code provisions also require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the office of the Clerk of the governing body. Please complete and return the enclosed form to the City Clerk's Office prior to attending your first meeting. Failure to do so shall be considered a violation of Section 2.2-3120, Code of Virginia (1950), as amended, which may result in being charged with a Class 1 or Class 3 misdemeanor. Marcus E. Huffman April 7, 2015 Page 2 Lastly, Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Board of Zoning Appeals. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Tina Carr, Secretary, Board of Zoning Appeals • Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marcus Huffman, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals to fill the unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals ending December 31, 2015, according to the best of my ability. So help me God. MARCUS HUFFMAN The foregoing oath of office was taken, sworn to, and subscribed before me by Marcus Huffman, this day of 2015. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of April 2015, MARCUS HUFFMAN was appointed to fill the unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals ending December 31, 2015 Given under my hand and the Seal of the City of Roanoke this seventh day of April 2015. tti,4-6.4,ta.) Pitio%re. OAA(/-' City Clerk\ JJJ