HomeMy WebLinkAboutCouncil Actions 04-20-15 40202-042015
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ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 20, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . Call to Order--Roll Call. Council Member Rosen arrived late.
The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor,
Trinity Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Saturday, April 25 at 4:00 p.m., and Sunday, April 26 at 4:00 p.m.; and video
streamed by internet through Rev.Net Technologies, Inc., at http://www.wrev.net
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY
CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE TUESDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S
HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF
OFFICE:
ARCHITECTURAL REVIEW BOARD - ONE VACANCY
TERM OF OFFICE ENDING OCTOBER 1, 2018
FAIR HOUSING BOARD - ONE VACANCY
ONE TERM OF OFFICE ENDING MARCH 31, 2018
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring April 24, 2015, as Faith Christian School Project Faith Day.
Presented a ceremonial copy of proclamation to Shelley Whitaker and
students.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Frank Smith appeared and spoke about the Support Agreement in connection
with a bond issuance, in an amount of up to $6,270,000.00, by the Roanoke
Valley Broadband Authority through the Virginia Resources Authority.
4. CONSENT AGENDA
(APPROVED 6-0, Council Member Rosen
was not present when vote was recorded)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION.THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 A report from the City Attorney regarding the process by which taxicab fares
may be increased for taxicabs licensed and operating within the City of Roanoke.
RECOMMENDED ACTION: Received and filed.
C-2 Report of qualifications of Amanda C. Buyalos as a member of the Fair
Housing Board to fill the unexpired term of office of Matthew Hogan and Antwyne U.
Calloway as a member of the Fair Housing Board to fill the unexpired term of office
of Patricia Johnson ending March 31, 2016, respectively; Marcus Huffman as a
member of the Board of Zoning Appeals to fill the unexpired term of office of Steven
Trompeter ending December 31, 2015; and Vice-Mayor David B. Trinkle as the City
Council representative of the Hotel Roanoke Conference Center Commission for a
four-year term of office ending April 12, 2019.
RECOMMENDED ACTION: Received and filed.
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Concurred in the request of the City Manager that the City Council convene in
a Closed Meeting to discuss the disposition of City-owned property located at
2750 Hoover Street, N. W., bearing Official Tax Map No. 2430601, where
discussion in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3),
Code of Virginia (1950), as amended.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from Elaine Bays-Murphy, Cable Access Director, Roanoke
Valley Regional Cable Television, transmitting the RVTV Fiscal Year 2015-
2016 Budget. (Sponsored by Vice-Mayor Trinkle and Council Member Price)
Council Member Rosen arrived to the meeting during the discussion of
the RVTV Fiscal Year 2015-2016 Budget.
Adopted Resolution No. 40203-042015. (7-0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Recommended Fiscal Year - 30 minutes
2015-2016 Budget
Council Member Lea left the meeting (2:45 p.m.)
Council authorized a second public hearing be scheduled for Monday,
May 4 at 2:00 p.m., in the Council Chamber,to receive citizen comments
with regard to the Motor Vehicle License Tax inasmuch as the
publication of the public hearing scheduled for Thursday, April 23 at
7:15 p.m., provided an incorrect effective date.
4
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and execution of the Shelter Plus Care Renewal Grant
Award from the U. S. Department of Housing and Urban
Development; and appropriation of funds in connection therewith.
Adopted Resolution No.40204-042015 and Budget Ordinance No.
40205-042015. (6-0, Council Member Lea was not present when
the vote was recorded)
2. Acceptance of Virginia Stormwater Management Program fees from
the Department of Environmental Quality to be used for activities in
support of the inspections and enforcement process.
Adopted Budget Ordinance No. 40206-042015. (6-0, Council
Member Lea was not present when the vote was recorded)
3 Amendment No. 5 to the contract with John Thomas Divers, Jr. and
the City of Roanoke to abate weed and trash for the final renewal year
ending June 30, 2016.
Adopted Resolution No.40207-042015. (6-0, Council Member Lea
was not present when the vote was recorded)
4. Amendment No. 5 to the contract with Terri Nichols dba NLC
Maintenance, LLC, and the City of Roanoke to abate weed and trash
for the final renewal year ending June 30, 2016.
Adopted Resolution No. 40208-042015. (6-0)
5. Amendment No. 5 to the contract with Keith Saunders Company,
LLC, and the City of Roanoke to abate weed and trash for the final
renewal year ending June 30, 2016.
Adopted Resolution No. 40209-042015. (6-0, Council Member Lea
was not present when the vote was recorded)
6. Acceptance of Economic Development Authority funds for the
construction of sidewalks at Roanoke Centre for Industry and
Technology.
Adopted Budget Ordinance No. 40210-042015. (6-0, Council
Member Lea was not present when the vote was recorded)
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COMMENTS OF CITY MANAGER.
Star City Reads
• Roanoke's Star City Reads program was recognized with an article on
the front page of Sunday's Horizon Section. This is great visibility for
Roanoke and an excellent example of community partners coming
City Received Statewide Recycling Award
• We have just learned that the Virginia Recycling Association named
the City of Roanoke "Recycler of the Year for 2015."
• Each year, the Virginia Recycling Association recognizes the best
programs in waste reduction, recycling, and litter prevention in the
state.
• Nominations are sought from the public and private sectors, business,
industry, schools, government and non-profit agencies, civic or
volunteer organizations, and individuals.
• Staff has been invited to attend the awards ceremony and accept the
award during the VRA Annual Conference, May 5-6, in Virginia
Beach.
Spring is the Start of Outdoor Events in Downtown:
This past weekend
• Blue Ridge Marathon/Down by Downtown
Exactly 2,000 runners participated, representing seven countries and
41 states.
Runners absolutely loved the finish in Elmwood.
The event utilized 435 volunteers.
This event would not happen without the outstanding support of
Roanoke's staff from Parks and Recreation, Police, Fire-EMS,
Transportation, Streets and Landscaping, Emergency Management,
E911 Communications, Solid Waste, and I have no doubt there are
others who contributed without us even knowing.
The Blue Ridge Marathon has now put on three major concerts in
Elmwood (one last year and two this year):
Friday's concert in Elmwood Park featured a 20-piece band from
Portland, Oregon called MarchFourth!. Approximately 1,200 people
attended this free concert.
Saturday's concert featured Big Head Todd & the Monsters and
although we're still waiting on ticket counts we're thinking it is right
around 2,000.
6
A post-race survey will be sent to all runners in next few days. From
this survey we will collect the necessary data to determine the direct
economic impact of the event. Prior to this year's event, the event
has had a $2.1 million direct economic impact.
In 2014 the average travel party size was 2.3 people (up from 2.1)
and the average length of stay was 1.81 nights (up from 1.29). This
supports 6.1 jobs (up from 5.7).
• These events drew thousands of people to our downtown.
Also this weekend, the City of Salem took the lead with the Chance
Crawford Benefit Softball Tournament on April 17-19. Games were
played in locations around the Roanoke area, including on city athletic
fields. There were 47 local teams, and 49 out-of-town teams; visitors
stayed in 30 hotels in the region.
• May is Neighborhood Month
Neighborhood Month is a celebration of community and neighborhood
pride. During the month, events are hosted by resident groups to
provide opportunities to come together to celebrate our
neighborhoods.
The events scheduled to date include:
o May 9, Airlee Court Annual 24-Block Neighborhood Yard Sale,
8:00 a.m. — 3:00 p.m.
o May 16, Loudon-Melrose Neighborhood Org FREE Flea
Market, 8:00 a.m. — 2:00 p.m. (or until everything is gone)
o Gainsborough Neighborhood Community Celebration and
Block Party, 10:00 a.m. — 2:00 p.m.
o Goodwill Industries Get To Know Your Neighbor Celebration,
10:00 a.m. — 3:00 p.m.
o May 17, 11th Annual Grandin Village Street Fair, 2:00 p.m. -
4:30 p.m.
b. CITY ATTORNEY:
1. Amend and readopt Resolution No. 40200-040615 to execute a
Support Agreement in connection with a bond issuance, in an amount
of up to $6,270,000.00, by the Roanoke Valley Broadband Authority
through the Virginia Resources Authority.
Adopted Resolution No. 40211-042015. (7-0)
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8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of funds
for a tobacco use prevention grant and establishment of year-round
programs at Hurt Park, Fallon Park and Westside Elementary Schools to
provide greater opportunity for remediation and enrichment when school is
not in session; and a report of the Director of Finance recommending that
Council concur in the request. Donna Caldwell, Director of Accounting,
Spokesperson.
Adopted Budget Ordinance No. 40212-042015. (7-0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11 . MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Bestpitch announced that in recognition of the
Vietnam 50th Anniversary Commemoration,the Vietnam Combat Art was
on display in the Hollins University's Moody Center in the Ballator
Galley from March 26—April 26, 2015. Adding that the City of Roanoke
was a Vietnam War Commemorative Partner with Roanoke County, City
of Salem, Stonewall Jackson Chapter/AUSA and the Town of Vinton.
He encouraged the public to visit Hollins University and view the Art.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
12. RECESSED - 3:42 P.M.
RECONVENED AT 4:00 P.M., FOR THE PURPOSE OF CONTINUING SCHOOL
BOARD INTERVIEWS WITH THE REMAINING FOUR APPLICANTS: MARK K.
CATHEY, THE REVEREND TIMOTHY P. HARVEY, LAURA D. ROTTENBORN,
AND RICHARD "DICK" M. WILLIS, JR.
13. RECESSED.
RECESSED AT 6:00 P.M., UNTIL 7:00 P.M., IN THE COUNCIL CHAMBER.
CITY COUNCIL CONVENED IN CLOSED MEETING.
8
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ar
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 20, 2015
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call. All Present
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV
Channel 3 on Saturday,April 25 at 4:00 p.m., and Sunday,April 26 at 4:00 p.m.,
and video streamed by Internet through Rev.Net Technologies, Inc., at
http://www.wrev.net. Council Meetings are offered with closed captioning for
the hearing impaired.
9
A. PRESENTATIONS AND ACKNOWLEGEMENTS:
A resolution memorializing the late Edward Gabel! Brand, a local philanthropist and
community leader.
Adopted Resolution No. 40202-042015. (7-0). Presented ceremonial copies to
family members.
Recognition of youth delegates who attended the National League of Cities
Congressional Cities Conference on March 6-10, 2015 in Washington, D. C.
Ashley Lowery, Student at Patrick Henry, spoke about trip to Washington, D.C.
Recognition of individuals and firefighters in connection with heroic efforts in saving
a citizen's life on the Roanoke Greenway on Saturday, March 21, 2015.
Presented plaques to Martha Camper and Dan Walters in recognition of their
heroic efforts in aiding Joe Salmon.
B. PUBLIC HEARINGS:
1. Request of the City of Roanoke to convey property rights and interests in
portions of City-owned property located adjacent to Valley View Boulevard,
N. W., and Interstate 581 to the Commonwealth of Virginia Department of
Transportation, in connection with the I-581Nalley View Boulevard
Interchange Improvements; and transfer a certain amount of funds to
Roanoke City Public Schools, which is the amount attributable to the value of
those specific property rights received from the Department of
Transportation. Christopher P. Morrill, City Manager.
Adopted Ordinance No. 40213-042015 and Budget Ordinance No.
40214-042015. (7-0)
2. Request of the City of Roanoke to lease an approximately 0.858 acre parcel
of City-owned property located at 2839 Peters Creek Road, N. W.,
designated as Roanoke Official Tax Map No. 6410104, to Magic Star Auto
Sales, Inc., to operate an automobile dealership business, for an initial term
of one year, subject to four additional one-year term renewals, upon mutual
agreement of the parties, commencing May 1, 2015. Christopher P. Morrill,
City Manager.
Adopted Ordinance No. 40215-042015. (7-0)
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3. Receive the views of citizens regarding appointment of three Roanoke City
School Board Trustees for three-year terms commencing July 1, 2015. The
candidates are Mark K. Cathey, Charles L. Downs, Jr., The Reverend
Timothy P. Harvey, Mary Beth Nash, Stedman A. Payne, Jr., Susan R.
Reese, Laura D. Rottenborn, and Richard "Dick" M. Willis, Jr.
No action required.
4. Receive the views of citizens with regard to the 2015-2019 HUD Five-Year
Consolidated Plan and 2015-2016 Annual Action Plan. Christopher P.
Morrill, City Manager.
No action required.
5. Request of the Western Virginia Water Authority and Carilion Clinic
Properties, LLC, to rezone three portions of property located at 2012
Jefferson Street, S. E., bearing Official Tax Map No. 4060502, from ROS,
Recreation and Open Space District, to INPUD, Institutional Planned Unit
Development District; a 0.2518 acre portion of the property in the northwest
corner adjoining Jefferson Street, S. E., from ROS, to IN, Institutional District;
and a 0.4453 acre portion of the property in the northwest corner adjoining
Jefferson Street, S. E., from ROS to 1-2, Heavy Industrial District.
Maryellen F. Goodlatte, Attorney, Spokesperson.
Inasmuch as the matter was moved to the May 11, 2015 City Planning
Commission Meeting, City Council has no jurisdiction; and therefore,
no public hearing was conducted
6. Request of the City of Roanoke to vacate Crystal Spring Park and to release
the public's right to use Crystal Spring Park on a portion of real property
owned by the Western Virginia Water Authority located at 2012 Jefferson
Street, S. E., designated as Official Tax Map No. 4060502. Christopher P.
Morrill, City Manager.
Inasmuch as the matter was moved to the May 11, 2015 City Planning
Commission Meeting, City Council has no jurisdiction; and therefore,
no public hearing was conducted
C. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
11
D. RECESSED. 8:24 P.M.
THE COUNCIL MEETING WILL RECONVENE ON THURSDAY, APRIL 23, AT
7:00 P.M., IN THE COUNCIL CHAMBER, FOR THE PURPOSE OF CONDUCTING
PUBLIC HEARINGS ON THE RECOMMENDED FISCAL YEAR 2015-2016
BUDGET; HUD FUNDING; AND PROPOSED TAX INCREASES ON FOOD AND
BEVERAGES; MOTOR VEHICLES AND REAL ESTATE; AND A PROPOSED
SOLID WASTE COLLECTION FEE.
12
Office
e of the Mayor
CITY OF ROANOKE
rotiamatiou
WHEREAS, Faith Christian School is an accredited, independent
Christian Classical School serving students in grades Junior
Kindergarten through 12;
WHEREAS, Faith Christian School has been serving the community with
Project Faith, a school wide community service fundraiser
since 2002;
WHEREAS, Over the last 13 years, Project Faith has provided nearly
35,000 volunteer hours, engaged over 4,500 volunteers,
completed projects at 33 locations, impactgd hundreds of
thousands of individuals and raised nearlyr1.6 million that
went toward operating expenses, teacher salaries,
educational materials and financial aid;
WHEREAS, Faith Christian School has selected four outstanding non-
profits for Project Faith 2015 that include Straight Street,
Acts 2 Ministry, the American Red Cross, and The Jefferson
Center, who combined serve over 25,000 individuals in our
community each year;and
WHEREAS, Faith Christian School is thrilled and honored to serve these
worthy organizations through this year's Project Faith 2015,
on April 24th in downtown Roanoke.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, in recognition of this outstanding school mission by Faith
Christian School to instill community service in the hearts of its students,
do hereby proclaim April 24 throughout this great, six-time All-America
City, as
FAITH CHRISTIAN SCHOOL PROJECT FAITH DAY.
Given under our hands and the Seal of the City of Roanoke this twentieth
day of April in the year two thousand and fifteen.
yA,TTEST: /7 A A l a
Stephan a M. Moon Reynold David A. Bowers
City Clerk = _ -- Mayor
u' oF�o, CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
+ 1`. ; Timothy R. Spencer
dt 464 MUNICIPAL BUILDING Steven J. Talevi
215 CHURCH AVENUE, SW
eiti0 '` ROANOKE-, VIRGINIA 24011.1595 David L. Collins
• Heather P. Ferguson
Daniel J. Callaghan TELEPHONE 540-851-2431 Laura M. Carini
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL : ciry-arry@roanokeva.gov
April 13, 2015
Mr. Bennett Early
1415 Antrim Street
Salem, VA 24153
Re: Inquiry regarding process for taxicab fare increases
Dear Mr. Early,
This letter is in response to your inquiry presented to Roanoke City Council on Monday, April 6,
2015, regarding the process by which taxicab fares may be increased for taxicabs licensed and operating
within the City of Roanoke.
The Roanoke City Charter (Section 2(12)) and State Code (Sections 15.2-2015, 15.2-2016, 46.2-
2000, and 46.2-2062) empower the City to regulate taxicab operations, including establishing fare schedules.
Roanoke has adopted Chapter 34, Vehicle for 1-lire, to regulate several types of vehicles for hire, including
taxicabs. Section 34-130 establishes the rate schedule for fares. These rates may be changed by action of
City Council.
If you are interested in seeking a change in the current rate schedule, please provide me with your
requested proposal and 1 will discuss with the City Manager the appropriate process for presenting your
request to City Council for consideration.
At the Council session on Monday, April 6, 2015, Council Member Bestpitch requested the City
Manager and I review the existing statutory authorization under which the City regulates taxicabs and
regulatory framework adopted by the City regarding the establishment of fares, generally, and provide a
report to Council. I anticipate that I will provide a report for Council at its May 4, 2015, session. I will
provide you with a copy of the report after I file it with City Council.
Please contact me with any questions that you may have.
Sincerely,
Dani J allagha
City Attorney
D.1C/Isc
c: Mayor Bowers and Members of City Council
Christopher P. Morrill. City Manager
R. Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
Stephanie M. Moon Reynolds, City Clerk
Barbara Dameron, Director of Finance
Troy Harmon, Municipal Auditor
Mark Williams, Esq. Counsel to the Roanoke-Blacksburg Regional Airport
CAUsers VC I lc 1 AAppDataAI ocalAT cull)\notesi.1 1'1.34\Letter to Mr Early.doe 4/13/15
t CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
-;" Roanoke,Virginia 24011-1536
Telephone: (5411)8S3-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC 1'%mail: clerk(rOroanokeva.gov JONATHAN E.CRAVE,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 29, 2015
Crystal Hypes, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Hypes:
This is to advise you that Amanda C. Buyalos and Antwyne U. Calloway have qualified as
members of the Fair Housing Board to fill the unexpired terms of Matthew Hogan and
Patricia Johnson, respectively, ending March 31 , 2016.
Sincerely,
A
Stephanie M. on Rey olds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Amanda C. Buyalos, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board to fill the unexpired term of office of Matthew Hogan
ending March 31, 2016, according to the best of my ability. So help me God.
I I A A
A ANDA C. BUYALOS
The foregoing oath of office was taken, sworn to, and subscribed before me by Amanda C.
Buyalos this Y}ti. day of fillj 2015.
Br-nd- S. Hamilto C -rk of the Circuit Court
/ //
4-
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Antwyne U. Calloway, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Fair Housing Board to fill the unexpired term of office of Patricia
Johnson ending March 31, 2016, according to the best of my ability. So help me God.
l N `Ye`
A NE U. CAL 9" AY
The foregoing oath of office was taken, sworn to, and subscribed before me by Antwyne U.
Calloway this/. day of :-- 2015.
422gL
Brenda S. Hamilton, Clerk o e Circuit Court
f1
BY./ f//
K
CITY OF ROANOE
OFFICE OF THE CITY CLERK
} 215 Church Avenue, S. W, Room 456
Roanoke,Virginia 24011-1536
•'".:.`:..-::.:+:.;.' Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC
E-mail: cicrk(n�ro; �o kcva.gov JONATHAN E.CRAVE,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant City Clerk
April 29, 2015
Tina M. Carr, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Carr:
This is to advise you that Marcus Huffman has qualified as a member of the Board of
Zoning Appeals to fill the unexpired term of Steven Trompeter ending December 31,
2015.
Sincerely,
l ,ttI'a' __ce\nn . Ott.
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Marcus Huffman, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Board of Zoning Appeals to fill the unexpired term of office of
Steven Trompeter as a member of the Board of Zoning Appeals ending December 31,
2015, according to the best of my ability. So help me God.
MARCUS HUFF N
The foregoing oath of office was take, sworn to, and subscribed before me by Marcus
Huffman, this / y of A/ 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
s
By 0 - /`,4-1Ie// f/ , Clerk
r CITY OF ROANOKE
-40-1 + OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(rth'oano kew.guv JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 29, 2015
Dr. Raymond D. Smoot, Jr., Secretary
Hotel Roanoke Conference Center Commission
Chief Operating Officer and Treasurer
Virginia Tech Foundation
902 Prices Fork Road, Suite 4000
Blacksburg, Virginia 24061
Dear Mr. Smoot:
This is to advise you that David B. Trinkle has qualified as the City Council representative
to the Hotel Roanoke Conference Center Commission for a term of four years ending
April 12, 2019.
Sincerely,
--CA++4*.a) 'fin•YYtt' , Re `4.
Stephanie M. Moon Reynolds, MMC
City Clerk
pc: Deborah J. Moses, Director, Hotel Roanoke Conference Center
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David B. Trinkle, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and
bh.it koans all the duties incu be��n't upon me as
E ^^ ►►.�� n.mCSb.�art;
the City Council representative,, for a four-year term of ffice ending April 12, 2019,
according to the best of my ability. So help me God.
r
I� U' , .ILL/
DA 7 ID B. RINKLE
The foregoing oath of officewn
g as taken, sworn to, and subscribed before me by David B.
Trinkle this ( "`day of 4 Cr 1 2015.
I Brenda S. Hamilton, Clerk of the Circuit Court
y _ _ _ar
__ /// __.. . Clerk
/
o
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City-owned property located at 2750 Hoover, Street, N.W. bearing
Official Tax Map No. 2430601 where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2-371 1 .A.3, Code of Virginia (1950), as amended.
/ Afrti.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
. ;, CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC'
E-mail: elm kQdronnokeva.goV JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Elaine Bays-Murphy, Cable Access Director
Roanoke Valley Regional Cable Television
541 Luck Avenue, S. W., Suite 145
Roanoke, Virginia 24016
Dear Ms. Bays-Murphy:
I am enclosing copy of Resolution No. 40203-042015 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2015-2016 for the operation of the regional
government and educational access station, Roanoke Valley Television (RVTV,
Channel 3) for the total amount of $394,047.00 (which consists of $204,904.00 as the
City's portion, plus $2,136.00.00 for Closed Captioning), as its pro rata share as
requested in the RVTV letter dated April 20, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Alisha Starkey, Customer Experience Supervisor, Cox Communications,
P. 0. Box 13726, Roanoke, Virginia 24018
Deborah Jacks, Deputy Clerk, Roanoke County Board of Supervisors, P. 0.
Box 29800, Roanoke, Virginia 24018
Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 24179
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th clay of April, 2015.
No. 40203-042015.
A RESOLUTION approving the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2015-2016 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual operating budget for Fiscal Year 2015-
2016 for the operation of RVTV and has requested that the City of Roanoke approve that
operating budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide finding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as stated in the
agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $204,904, plus an additional
$2,136; and
WHEREAS, this Council desires to approve the recommendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The annual operating budget of $394,047, which is the amount being
requested from the member localities, plus an additional amount of$2,136 from the City for
the cost of providing closed captioning service for televising the monthly 9 a.m. City
1
Council Briefings or Sessions, all as set forth in the RVTV letter dated April 20, 2015, to
this Council, is hereby approved.
2. In accordance with the Committee's request to the City to fund a portion
of the RVTV operating budget mentioned above, the total amount of $207,040 (which
consists of$204,904 as the City's portion of the requested budget amount, plus the $2,136
for closed captioning) will be provided by the City of Roanoke as its prorata share for the
annual operational budget for RVTV for the Fiscal Year 2015-2016 as requested in the
above RVTV letter dated April 20, 2015, to this Council.
ATTEST:
jj ,
City Clerk.
FYI4 RVTV Resolution
2
is, CITY OF ROANOKE
ii sr:„y CITY COUNCIL
✓� .' s 215 Church Avenue,S.W.
Noel C.Taylor Municipal Building,Suite 456
, . lc Roanoke,Virginia 24011-1536
-"tom Telephone: (540)853-2541
DAVID A.BOWERS Fax: (540)853-1145 Council Members
Mayor William D.Bestpitch
Raphael E."Ray"Ferris
Sherman P.Lea
Anita J. Price
Court G.Rosen
David B.Trinkle
April 20, 2015
The Honorable David A. Bowers and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We jointly sponsor a request of the Roanoke Valley Regional Cable Television
Committee to present its Fiscal Year 2015-2016 Budget, at the regular meeting
of City Council to be held on Monday, April 20, 2015, at 2:00 p.m.
Sincerely,
4' fl t@". T nl1 kl`
VI --
mayor
Anita J. Price
Council Member
VTV3
Ro.nob•V•".y T•i.ri..on
April 20. 2015
The I lonorable David A. Bowers. Mayor
and Members of City Council
Roanoke. Virginia
Subject: 2015-2016 RVTV Budget
Dear Mayor Bowers and Members of City Council:
Roanoke Valley. Television. RVTV-3 ('ox Cable. was created in 1992 as an agreement between
the City of Roanoke. Roanoke County. and the Town of Vinton. to Ibrm a Government &
Educational Access Station.
On April 1. 2015. the Roanoke Valley Regional Cable Television Committee approved the
attached RVTV Operating Budget for Fiscal Year 2015-2016 (attached) in the amount of
$394.047. This is a $3.981 decrease of the current 2014/2015 budget.
the proposed budget includes funding for closed captioning services for both the City Council
and the Roanoke County Board of Supervisors Meetings. I lowever. at the City's request. RVTV
will also cablecast the monthly 9 a.m. City Council Briefings or Sessions for the next fiscal year.
Since closed captioning services are also required for these additional meetings. the City will pay
the additional cost of$2.136 fix such extra services.
Based on the number of ('ox Communications subscribers for each jurisdiction. the City of
Roanoke's share of the FY 2015-2016 Operating Budget will be $204.904. plus an additional
$2.136 for closed captioning — totaling $207M40. Accordingly. the City is requested to provide
this amount as its portion of the RVTV FY 2015-2016 Operating Budget.
Direct Services provided to the City of Roanoke in 2014 included:
• Original Television Shows
( I2) Inside Roanoke. (12) Spotlight on City Schools. (12) Libraries I lappenings.
(3) BizRoanoke
• Government Meetings
(24) Regular Roanoke City Council. ( 12) City Council Briefings
• Original Video Productions
(24) Video Productions — Main library Grand Opening. Roanoke Police Department
Project lifesaver Training. State of the City Address (Entire list of Original Video
Productions is listed on Page 6 of the RVTV Budget Packet)
The Honorable David A. Bowers. Mayor and Members of City Council
April 20. 2015
Page Two
As Cable Access Director for Roanoke Valley Television. 1 am pleased to respond to any
questions or comments you may have with regard to the proposed RVTV operating budget for
Fiscal Year 2015-2016.
Sincerely.
C ��
i
Elaine Bays-Murphy
Cable Access Director
Roanoke Valley Television
Attachment
Cc: Christopher P. Morrill. City Manager
Barbara Dameron. Director of Finance
Daniel .1. Callaghan. City Attorney
Stephanie Moon-Reynolds. City Clerk
Sherman M. Stovall. Assistant City Manager for Operations
Amelia Merchant. Director of Management and Budget
Mr. Robert Lefh%ich. Chair. Regional ('able Television Committee
Laura M. Carini. Assistant City Attorney
Melinda B. Mayo. Public Information Officer
To: Roanoke Regional Cable Television Committee
From: Elaine Bays-Murphy, Director of Cable Access
Date: April 1, 2015
Re: FY 2015-2016 Operating Budget Proposal
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the
City of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. RVTV-3 was
created in 1992 as an agreement between the three localities to form a Government & Educational Access
Station.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue paid by Cox Communications (Attachment Page 5).
The RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each
jurisdiction.
For calendar year 2014, Cox Communications paid to the Commonwealth a total of$2,400,603.03. The
Commonwealth paid the three localities their appropriate share. Amounts do not represent the adjusted
amount paid by the Commonwealth to the localities.
City of Roanoke: $1,199,452.51
County of Roanoke: $1,096,353.95
Town of Vinton: $104,796.57
Total: $2,400,603.03 VA Communications Sales & Use Tax Revenue
RVTV has five full-time staff members. RVTV-3 produces Original Videos, Monthly Television Shows, and
covers LIVE Government Meetings.
Roanoke Valley Television produced the following in 2014:
• 98 Original Television Shows
(12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent
Excellence, (4) Roanoke County Business Partners, (4) Recreation Television, (3) BizRoanoke
(12) Libraries Happenings
• 58 Regular Government Meetings
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City
Council Briefings
• 56 Original Video Productions
( List of Video Productions on Attachment Pages 6 & 7)
Additionally, Roanoke Valley Television covered numerous Special Events including Ground Breakings,
Dedication Ceremonies and News Conferences.
The approximate rate for video production work in the private sector is $1,500 per finished minute. The
approximate RVTV Production Value for TV Shows & Video Productions is $3,312,000.
(Total value does not include Government Meetings).
1
BACKGROUND INFORMATION:
RVTV-3 Programming is uploaded to the RVTV Website & Social Media Sources.
Website www.rvtv.org
YouTube Channel www.youtube.com/RoanokeValleyTV
Facebook Page www.facebook.com/roanokevalleytelevision
Twitter www.twitter.com/RoanokeValleyTV
TV Guide RVTV 3 Shows About Us - fi f
Vile Or 11
' T.'lS1Ydr.
C �tl IL-L"
A , A .L S
°armo
Additionally, RVTV-3 Programming is uploaded to the Websites & Social Media Sources
for Roanoke City, Roanoke County, Town of Vinton & their School Systems.
2
FISCAL IMPACT:
The proposed FY2015/2016 Operating Budget request is $394,047. This is a$3,981 decrease of the
current 2014/2015 budget.
The proposed budget includes a 2% salary increase if approved by the Board of Supervisors.
The budget includes an estimated 5% Health Insurance increase and a 2% Dental Insurance increase.
The budget includes closed captioning services for Roanoke City Council & Roanoke County Board of
Supervisors meetings.
The proposed $394,047 is approximately 16% of the $2,400,603.03 paid by Cox Communications
for the VA Communications Sales & Use Tax. Amounts do not represent the adjusted amount paid
by the Commonwealth to the localities.
City of Roanoke: $1,199,452.51
Roanoke County: $1,096,353.95
Town of Vinton: $104,796.57
Total: $2,400,603.03
The Operational Budget for RVTV is provided by the three localities based on the proportion of Cox Customers
located in each jurisdiction.
Cox calculates the percentage of subscribers (December 31, 2014) in each locality as follows:
(2013 number of subscribers in parenthesis)
Locality Subscribers Percentage
City 22,542 (23,373) 52% (52%)
County 19,292 (19,954) 44% (44%)
Vinton 1,874 (1,960) 4% (4%)
Total 43,708 (45,287) 100% (100%)
Based on the above percentages, each member's contribution to the FY2015/2016 budget of$394,047
is:
2014/2015 Budget 2015/2016 Budget
City $206,975 $204,904
County $175,132 $173,381
Vinton $15,921 $15,762
Total $398,028 $394,047
*In addition to the City's share of the above budget of$394,047, the City will also pay $2,136 for closed
captioning for City Council Briefings.
3
ATTACHMENTS:
RVTV Proposed 2015 - 2016 Budget
2014-2015 Budget Proposed Remaining
2015 - 2016 Balance (12/31/14)
1010 Regular(Actual 209,200 + 2%) 214,048.00 213,384.00 107,506.66
2100 FICA (7.65%) 16,375.00 16,324.00 8,065.85
2200 Retirement- VRS (11.12%) 23,802.00 23,728.00 8,876.74
2202 Deferred Comp Match (650 x 3) 1,950.00 1,950.00 775.00
2300 Group Health Insurance 41,945.00 40,570.00 22,012.11
(Actual $38,638 + 5%)
2310 Group Dental Insurance (2,204 +2%) 2,175.00 2,248.00 1,157.99
2400 VRS Life(1.32%) 2,825.00 2,817.00 1,328.43
2500 Long Term Disability Insurance 673.00 678.00 466.00
2750 VRS Retiree Health Credit 525.00 608.00 202.94
3013 Professional Services-Other 27,500.00 22,526.00 17,237.47
(Closed Captioning $22,250, Security System $276)
3013A CC-City Council Briefings * City Only
3204 Repairs Vehicles (By Garage) 300.00 300.00 166.25
3209 Repairs (Other Equipment) 1,000.00 1,000.00 1,000.00
3305 Maintenance Service Contracts 2,204.00 3,125.00 1,940.00
(Telephone $550 Website $2,575)
5210 Postage 50.00 50.00 47.68
5230 Telephone 3,400.00 4,230.00 1,252.58
5233 Internet&Adobe Cloud 1,390.00 1,990.00 696.40
5235 Cellular Phones (2 Smart Phones) 1,200.00 1,200.00 149.60
5305 Motor Vehicle Insurance 1,250.00 1,342.00 -40.00
5308 General Liability Insurance 2,840.00 3,187.00 -245.00
5420 Lease/Rent of Buildings 43,818.00 45,132.00 22,126.14
(8 x $3,723.77 4 x $3,835.48)
5501 Travel (Mileage) 100.00 100.00 66.40
5520 Dinner Meetings & Luncheons 150.00 150.00 150.00
5801 Dues &Association Membership 308.00 308.00 00.00
(Public Relations Society of America)
6010 Office Supplies-General 500.00 500.00 287.10
6013 Small Equipment& Supplies 2,000.00 2,000.00 1,048.32
6014 Video Supplies 4,000.00 3,000.00 3,620.31
6080 Gas, Oil & Grease 1,500.00 1,400.00 1,090.47
6091 Tires,Tubes &Parts 200.00 200.00 113.94
Total $398,028.00 $394,047.00 199,952.46 (49.76)
*In addition to the City's share of the above budget of$394,047, the City will also pay$2,136
for closed captioning for City Council Briefings. RVTV expended 99.79% of the 2013/2014 Budget.
4
RVTV Financial Report
Current Account Balances as of December 31, 2014
273200 (Operating Budget) $199,952.46
273450 (Cox Cable Capital Grant) $982,858.11
(Balance includes accrued interest.)
273500 (Operating Surplus) $35,335.09
($15,000 Minimum Balance to be maintained in the account)
Account 273500 (Operating Surplus) represents the unused funds from the Operating Budget since 1992.
RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings
account.
2014 Virginia Communications Sales and Use Tax Revenue
Paid by Cox Communications to the
Commonwealth of Virginia for the Benefit
of the City of Roanoke, County of Roanoke, and Town of Vinton
Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645
et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%)
sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including
the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the
amount of revenues it receives from cable television providers, like Cox, to the localities.
For the calendar year 2014, Cox Communications paid to the Commonwealth of Virginia a total of
$2,400,603.03. The Commonwealth of Virginia paid to the three localities the appropriate share of this total
amount as a replacement amount for the franchise fees. Amounts do not represent the adjusted amount paid by
the Commonwealth to the localities.
City of Roanoke: $1,199,452.51
Roanoke County: $1,096,353.95
Town of Vinton: $104,796.57
Total: $2,400,603.03
5
RVTV 2014 Edited Video Productions
Title Client Length
Blue Ridge Kite Festival PSA Roanoke County :30
Explore Open House PSA Roanoke County :30
Criminal Justice Academy Ground Breaking Roanoke County 7:30
Police Self Defense Class Roanoke City 5:00
Dogwood Festival PSA Town of Vinton :30
Vinton Branding Presentation Town of Vinton 40:00
Vinton Library Ground Breaking Town of Vinton 14:00
Vinton History Museum Anniversary Town of Vinton 16:00
Vinton Arbor Day Celebration Town of Vinton 13:00
Sheryl Crow Announcement Roanoke City 4:30
Project Lifesaver Training Roanoke City 3:30
CVB Annual Meeting Roanoke City 30:00
(2) Bullying PSAs Roanoke City Schools :30 each
Click It or Ticket Press Conference Roanoke County 4:00
(2) Click It or Ticket PSAs Roanoke County :30 each
GIS Website PSA Roanoke County :30
Stormwater Management PSA Roanoke County :30
Solarize Roanoke Press Conference Roanoke City 8:00
Canstruction SWVA PSA Roanoke City :30
State of the City Roanoke City 30:00
Wasena Mural Dedication Roanoke City 4:00
West End Revitalization PSA Roanoke City :30
Traffic Safety PSA Roanoke City :30
Bike Safety Video Roanoke City/Roanoke County 4:00
Goodwill Hollins Grand Opening Roanoke County 14:00
Green Hill Highland Games PSA Roanoke County :30
Vinton First Aid Crew 75th Anniversary Town of Vinton 3:30
Walnut Bridge Ribbon-Cutting Town of Vinton 3:30
Pedestrian Safety Video Roanoke City 3:00
GTO Press Conference Roanoke City 9:00
Main Library Grand Opening Roanoke City 9:00
6
RVTV 2014 Edited Video Productions
Title Client Length
Bike Safety Press Conference Roanoke City/Roanoke County 13:00
Youth Summit Video Roanoke City 3:30
Parks &Arts Announcement Roanoke City 9:00
VH-1 Save the Music Press Conference Roanoke City Schools 15:00
Ardagh Group Grand Opening Roanoke County 17:00
County Library PSA Roanoke County :30
(3) RCACP PSAs Roanoke County :30 each
County Administrator Announcement Roanoke County 7:00
State of the County Roanoke County 39:00
"Where are you Bobby Browning" Film Town of Vinton 5:00
State of the Town Town of Vinton 30:00
Vinton First Aid Crew Recruitment Town of Vinton 6:30
Tons of Fun PSA Roanoke County :30
Criminal Justice Academy Dedication Roanoke County 24:00
Walmart Neighborhood Market Opening Roanoke County 8:00
School Superintendent Announcement Roanoke County Schools 15:00
(2) Lead-Safe PSAs Roanoke City :30 each
Leadership College PSA Roanoke City :30
Roanoke 100 Miler Roanoke City :60
Snow Removal Video Roanoke City 3:30
Highland Park Playground Ribbon-Cutting Roanoke City 7:00
Rain Barrel PSA City/County/Town :30
Total Minutes Produced 528:30
2014 Total Video Productions
Total Productions City of Roanoke Roanoke County Town of Vinton
127 61 55 11
Percentage 48% 43% 9%
7
4/16/2015
FY 2015-2016 Recommended Budget
.A'
April 20, 2015 ROANOKE
FY 2015-2016 Budget
• Recommended budget is balanced and meets the priorities
established by Council
• Budget Totals -$270,283,000
- Key Budget Highlights:
• Maintains current levels of core services with limited service enhancements
• Includes incremental funding for strategic investments
- Fleet Replacement
- Technology Capital
- Capital Building Maintenance
- Street Paving
- Sidewalk Repair and Maintenance
- Human Services funding
- Library Hours,Books and Materials,Youth Services and Supplies
- Fire-EMS Peak Unit
- Body Camera Management and support
- Broadband Authority
- 3%base pay increase for employees and the implementation of 5%
contribution by all employees into the Retirement System
• Revenue enhancements included to address structural deficit
- Meals tax increase from 5.00%to 5.75%
- Motor Vehicle License Tax from$20 to$25
Solid Waste Fee of$7 2
1
4/16/2015
The Vision
The City of Roanoke is a safe,
caring and economically vibrant
community in which to live, learn,
grow, play and prosper.
City of Roanoke
Assure a desirable region where Priorities Cultivate a thriving business
judicial needs are met and citizens environment and innovative
feel safe in their community. 7 X workforce opportunities to ensure
Safety ------JEconom the prosperity of our community,
recognizing our role in both the
�;; regional and global economies.
Enhance Roanoke's Aik,, —exceptional vitality as an �_ Foster an environment for
attractive,diverse, — �/ \�_-- lifelong learning which
culturally inclusive,vibrant Z. '� 7i� encompasses cradle to
Livability \� �i j Education•- career and beyond through
and active city in which to ///��\�� Y 9
live,learn,work and play. ////(�5 �`\�� shared services and
///i/��\\\ community involvement.
Good
Infrastructure Government
Maintain and build quality ' k. competitive exceptional,yet cost
infrastructure that supports J competitive government
healthy residential Human ------ services that are collaborative.
neighborhoods,successful Services transparent,responsive,and
commercial areas,and f innovative.
accessible public facilities and
amenities. Foster a caring community that utilizes an
equitable,regional,and collaborative approach to
encourage preventative measures,intervention
services,and self-sufficiency while providing a 4
social safety net for citizens.
2
4/16/2015
Priority Allocations
Human Services
Economy $36,538,543
$1,236,673 13.52
Non- 0.46%
Departmental Safety
$36,646,361 $64,069,941
Outside 13.56% 23.70%
Agencies
$6,528,555
2.42%_\
Livability
$9,887,992
3.66%
Good
Government Education
$17,025,590 Infrastructure $78,875,673
6.30% $19,473,672 29.18%
7.20%
5
Revenue Estimate by Major Category
Fiscal Year 2016
5.3%
7.6%
39.9%
(In Millions) 21.5% •Property Tax
Property Tax$ 107.8
Intergovernmental 69.8 •Intergovernmental
Other Local Taxes 58 Other Local Taxes
Sales Tax 20.5 •Sales Tax
Other Revenue 14.2 •Other Revenue
Total$ 270.3
25.9%
Growth of 3.9%when comparing FY16 estimate to the FY15 adopted budget
6
3
4/16/2015
$10.1 Million Increase in FY16 Revenues
over FY15 Adopted Budget
FY16 %Growth/
FY15 Estimate
$Growth! (Decline)
Adopted Recommended (Decline)from from FY15
as of 04/20/15 FY15 Adopted Adopted
Budget Budget
General Property Tax $ 106,079,000 $ 107,827,000 $ 1,748,000 1.6%
Other Local Taxes 73,803,000 78,521,000 4,718,000 6.4%
Permits Fees and Licenses 1,136,000 1,195,000 59,000 5.2%
Fines and Forefeitures 1,276,000 1284,000 8,000 0.6%
Revenue from Use of Money/Property 185,000 206,000 21,000 11.4%
Health and Welfare Funding from Commonwealth 27,910,000 29,177,000 1,267,000 4.5%
Other Funding from Federal and State 38,728,000 40,659,000 1,931,000 5.0%
Charges for Services 8,141,000 8,242,000 101,000 1.2%
Internal Services 2,285,000 2,520,000 235,000 10.3%
Other Revenues 604,000 652,000 48,000 7.9%
Total General Fund Revenues $ 260,147,000 $ 270,283,000 $ 10,136,000 3.9%
7
Local Support for Education
Funding to Roanoke City Public Schools
is recommended to increase
$2.6 million to a total of
$77,154,400 for FY 2015-2016
8
4
4/16/2015
Reserved Allocations
Transfer to Debt Service $ 12,716,023
Excess Debt Service 1,253,233
Budget Contingency 1,544,733
Other(Medical, Dental,Affordable Care Act, Civic 17,125,295
Center Subsidy, GRTC Subsidy, Stormwater Utility,
Solid Waste Fund, W/C, Misc Contingencies,
Reserves, Line of Duty, District Taxes, CCAP,
Employee Compensation Increase)
9
Pension Plan
Cost of Living Adjustment (COLA)
• Cost of Living increase for retirees is formula based
• 2/3 of Consumer Price Index-Urban
• not to exceed active employee pay raise
• capped at 4%
• Retiree COLA will be 1.07% for eligible members
effective July 1, 2015
10
5
4/16/2015
Budget Committee Review
Recommended
Total
Technology Capital $ 600,000
*Supplemental Technology Capital 300,000
Radio Capital 435,940
Fleet Capital 1,613,250
*Supplemental Fleet Capital 1,057,250
I
Education
Recommended
Total
Library Core Community Services $ 1,293,217
*Additional Printing Supplies 15,000
Library Services to K-12 188,628
Library Early Literacy Services 178,596
I Summer Reading Camp 20,832
*Youth Services Initiative 25,000
I
12
I
I
6
4/16/2015
Safety
Recom mended
Total
Police Patrol $ 11,347,782
Building Safety 658,711
Traffic Signals 640,442
Fire Prevention/ Inspection/ Investigation 477,850
Division
Police Investigation and Support 4,456,403
Signs and Pavement Markings 664,092
Jail Operations 13,421,641
Emergency Management 106,255
Police Academy 551,250
Police Administration 2,154,686
13
Safety (continued)
Recom mended
Total
Fire and Emergency Medical Services $ 16,265,682
Operations
*Specialty Team Salary Supplement 70,560
*Part-Time Ambulance Staffing 129,180
DARE Program 207,264
Street Lighting 1,133,989
Sheriff's Office Operations 3,322,382
911 Operations 2,881,996
14
7
4/16/2015
Safety (continued)
Recommended
Total
City Prosecutors $ 1,653,090
Police School Resource Officer 534,114
Drug Prosecutor 55,375
*Police Community Integration and Service 35,926
Enhancements (Body camera support)
Fire-EMS Training Division 518,554
Fire/EMS —Support and Administration 694,338
Services
Administrative Support of Juvenile & Domestic 31,489
Relations District Court
Police Animal Control & Protection Unit 376,593
15
Roanoke City Victim Witness Program 38,701
Safety (continued)
Recommended
Total
Office of the Magistrate $ 6,510
Administrative Support of Roanoke City 27,860
General District Court
Residential Juvenile Detention Services 947,515
Support Circuit Judges 559,711
Roanoke Emergency Medical Services 100,000
(REMS)
16
8
4/16/2015
Human Services
Recom mended
Total
Benefit Programs Division $ 5,202,394
*Benefit Program Specialist and support items 80,829
Social Services— Family Services Division 14,507,963
*Adoption supplement 403,000
*Prevention Services— FT Family Services 25,471
Specialist
Employment Services Programs 1,577,020
Comprehensive Services Act 9,910,993
*Comprehensive Services Act supplement 979,000
Outreach Detention/ Electronic Monitoring 257,219
Youth Haven 579,346
17
Human Services (continued)
Recommended
Total
Human Services Support $ 119,808
Resource Parent Training 189,531
Homeless Assistance Team HUD Grant— 45,320
Match
Probation, Parole and Intake Services 77,165
Social Services—Administration 2,456,104
Enhanced Community Services (VJCCCA) 72,154
Substance Abuse Counselor (VJCCCA) 55,226
18
9
4/16/2015
Infrastructure
Recommended
Total
Bridge Safety Inspection Program $ 292,811
Bridge Rehabilitation and Renovation 642,367
Street Maintenance 1,100,338
Paving Program 3,301,267
*Additional Funding for Street Paving 651,000
Fleet Maintenance and Repair 1,487,516
Technology Infrastructure Support 1,798,539
Facilities Management -City Utilities and 1,073,289
Work Order Management
Facilities Management- Mechanical 626,482
(Electrical, Plumbing &Welding)
*Increased Funding for Mechanical Needs 100,000
19
Fleet Motor Fuel 71,639
Infrastructure (Continued)
Recommended
Tota l
Facilities Management-Contracts &Service
Agreements $ 627,402
Snow Removal 118,033
*Increased Funding for Snow Removal 100,000
Facilities Management—HVAC 624,158
*Increased Funding for HVAC Repairs and 100,000
Upgrades
Radio Technology Support 632,648
Development Review & Inspection 288,281
Sidewalk Repair & Maintenance 311,859
*Additional Funding for Sidewalk Repair & 150,000
Maintenance
Facilities Management -Structural Maintenance 624,170
*Increased Funding for Structural Maintenance 100,000 20
Geographical Informations Systems 373,494
10
4/16/2015
Infrastructure (Continued)
Recommended
Total
Capital Project Management Services $ 697,278
Facilities Management - Municipal Complex 487,203
Maintenance
*Increased Funding for Municipal Complex 100,000
Maintenance and Repairs
Berglund Center HVAC Required Frequency $52,812
Preventive Maintenance Measures
Environmental Compliance and Best 234,554
Management Practice
Median and Right of Way Landscape 1,296,386
Maintenance
Facilities Management -Custodial Services: 694,004
Cleaning of City Facilities
*Facilities Management- Custodial Services: 24,202
Additional Personnel for Police Academy 21
Infrastructure (Continued)
Recommended
Total
Map and Graphics Production $ 94,569
Alley Maintenance 424,830
Fleet Vehicle Wash Program 42,063
Library Technology and Innovation 32,100
Stormwater Permitting-General Fund 98,378
22
11
4/16/2015
Good Government
Recommended
Total
Real Estate Taxation $ 1,710,356
Personal Property Tax Administration and 859,316
Motor Vehicle License
Other Local Trust Taxes 139,690
Accounts Receivable Billing and 426,208
Collections Services
*Collections Specialist 38,872
Permit Center 258,944
Miscellaneous Revenue Collections and
Administration 108,261
Payroll 268,309
23
Good Government (Continued)
Recommended
Total
Accounts Payable $ 281,661
Set Off Debt Collection Program 49,056
Business Applications Support 1,399,778
Business License Taxation 325,714
Taxation Programs Commonwealth of 181,045
Virginia
Human Resources -Salary
Administration 202,701
Budget Development 275,726
Risk Management and Worker's 776,565
Compensation Administration
Retirement Plans Administration 515,502
Procurement Services 374,832 24
12
4/16/2015
Good Government (Continued)
Recommended
Total
Cash Management and Investment Services $ 240,589
Human Resources - Employment Services 292,401
Budget Administration 137,330
Human Resources - Benefits Administration 865,375
Legal Counsel 949,532
Contract Management Services 87,978
Fund Accounting & Financial Reporting 575,876
Auto and General Liability Claims Administration 36,196
Leadership, Management and Oversight 833,470
Conduct of Elections - Local/State/Federal 235,821
25
Good Government (Continued)
Recom mended
Total
Safety Training/Loss Prevention and Control $ 56,463
Capital and Financial Planning 204,372
Handle Collection of Court Costs and/or Fines for 84,752
the Roanoke City Courts
Human Resources—Organization Development 529,781
Performance Auditing 504,858
Circuit Court Clerk Performance of State 1,585,288
Mandated Duties
Board of Equalization 11,501
*Dog Licensing 32,576
Voter Registration Services 116,374
26
13
4/16/2015
Good Government (Continued)
Recommended
Total
Technical support and administrative services to $ 452,141
Constituents
City Council 252,237
Provide Management, General Administrative, 164,324
and Departmental Support Services
Coordinate Annual Independent Audit of City 157,595
CAFR
*Website Maintenance 10,524
Travel Policy Administration 27,854
Fraud, Waste and Abuse Hotline 24,115
Public Information: Make City News Accessible 148,872
and Promote the City of Roanoke
RVTV: Roanoke Valley Television 214,859
27
Livability
Recom mended
Total
Planning and Urban Design Services $ 970,436
Traffic Engineering, Transportation Planning, 567,318
and Project Management
Books and Materials 595,294
*Books and Materials Supplemental Request 25,000
Code Enforcement 1,103,783
Athletics 746,791
Landscape Management 983,123
Park Management 913,615
*Supplemental Park Management Request for 6,000
porta-johns at Countryside & Kennedy Parks
Urban Forestry 850,071
Community Recreation 495,413 28
14
4/16/2015
Livability (continued)
Recommended
Total
Neighborhood Library Services $ 1,170,499
*Restore 29 Library Operational Hours - 58,828
Supplemental
Outdoor Education 559,701
Youth Development 598,172
HUD General Administration and Internally- 25,750
Operated Housing Programs
Community Sustainability Programming 218,198
29
Economy
Recommended
Total
Business and Workforce Development $ 937,085
Broadband Authority 77,025
Asset Development for the Economy 110,240
Asset Promotion for Economic 66,878
Development
Asset Development for Economy and 26,924
Education — Roanoke Arts Commission
Percent (%)for the Arts 18,521
30
15
4/16/2015
Formula Based and Mandated
Outside Agencies
Recommended
Total
Blue Ridge Behavioral Healthcare $ 448,890
Convention and Visitors Bureau 1,600,125
Market Building Support 300,000
Health Department 1,475,000
Regional Center for Animal Care and Protection 880,871
Roanoke Regional Partnership 214,750
Roanoke Valley Greenway Commission 42,880
*Roanoke Valley Transportation Planning
Organization 14,837
31
Other Outside Agencies
Recom mended
Total
Center in the Square $ 285,760
City of Salem NCAA Championship 2,880
Community Garden Association 10,000
DRI —Special Event Coordination 135,000
Human Services Committee 409,052
Mill Mountain Zoo 33,120
Miss Virginia Pageant 9,600
Roanoke Arts Commission 269,220
Roanoke Regional Small Business Development
Center 10,000
Roanoke Valley Horse Show 3,600
32
16
4/16/2015
Other Outside Agencies —
(Continued)
Recommended
Total
Roanoke Valley Sister Cities $ 10,800
Taubman Museum 70,000
Total Action for Progress 160,000
Virginia Amateur Sports 56,000
Virginia Cooperative Extension 72,267
Virginia Western Community College
Scholarships 10,303
Western Virginia Education Classic 3,600
33
Capital Project Planning
• Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic
Development
• Bridge Renovation/Replacement
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
• Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
34
17
4/16/2015
Debt Issuance Planning
FY 2016-2020
Project 2016 2017 2018 2019 2020 Total
RCPS $ 8,500,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 28,500,000
Bridge Renovation 5,650,000 6,900,000 3,100,000 3,250,000 4,500,000 23,400,000
Library Master Plan 3,577,000 2,845,000 2,769,000 550,000 5,000,000 14,741,000
P&R Master Plan 1,000,000 2,500,000 2,500,000 2,500,000 2,500,000 11,000,000
Civic Center 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000
Stormwater management 1,920,000 1,120,000 1,120,000 1,120,000 1,120,000 6,400,000
Curb,Gutter and Sidewalk 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000
Street Scapes 500,000 500,000 500,000 500,000 500,000 2,500,000
Fire Facility Master Plan - - 810,000 5,400,000 645,000 6,855,000
911 Center - - - 1,500,000 10,000,000 11,500,000
Passenger Rail Infrastructure 2,500,000 - - - 2,500,000
Total $ 26,147,000 $ 21,365,000 $ 18,299,000 $ 22,320,000 $ 31,765,000 $119,896,000
Debt Ratio 8.81% 8.46% 8.69% 8.61% 8.78%
35
FY 2016 One-Time Funding
Funding Amount
Excess Debt Service Funding $ 1,253,233
TOTAL FUNDING $ 1,253,233
Capital Contribution/Other Commitments
Virginia Museum of Transportation(3rd of 5 installments) $ 100,000
Jefferson Center(3rd of 5 installments) 100,000
YMCA of Roanoke Valley(4th of 5 Installments) 100,000
TOTAL COMMITMENTS $ 300,000
Infrastructure/Match Needs
One-Time Operational Needs $ 921,033
Percent(%)for Art 32,200
TOTAL INFRASTRUCTURE/MATCH NEEDS $ 953,233
TOTAL $ 1,253,233
Note:
$125k appropriated in capital project account for Arts Endowment
$125k available in Capital Project Contingency for Arts Endowment
36
18
4/16/2015
5-Year Forecast Before
Revenue Enhancements
REVENUES,EXPENDITURES&UNASSIGNED FUND BALANCE
$325.0
$275.0
$225.0
$175.0 FT20158 172016E FT2016F FTZ017F FT2018F FT2019F FT20201
VARIANCE $0.0 5(3.4) $1341 5(2.4) 5(3.2) $(2.5) $(3.91
VAR BASE $260.1 $271.0 $271.0 $276.7 $285.2 $293.2 $303.7
-REVENUE 5260.1 $267.7 $267.7 $274.3 52820 $290.7 $299.7
EXPENDITURES $260.1 $271.0 $271.0 $276.7 $285.2 $293.2 $303.7
37
Meals Tax
Neighbors and VA First Cities
Hampton 7 5
75
Newport News
/.S
Christianshurg
Norfolk 6.5
6.5
Portsmouth
Lynchburg 6.5
Richmond 6.0
6.0
Blacksburg
Salem 6.0
Roanoke City 5.75
Roanoke County 4.0
0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8 0
Source:Weldon Cooper Center for Public Service 2013 Tax Rates 38
19
4/16/2015
Motor Vehicle License Tax
Neighbors and VA First Cities
Hampton 35
Lynchburg 29.5
Newport News 28
Norfolk 28
Portsnouth 25
Franklin County
Roanoke City '25
1
Richmond 1 �� 23
1 j
Roanoke County I 2t1
Sin 20
0 10 15 20 30 35 $
39
Real Property Tax
Neighbors and VA First Cities
Hampton 1.24
Portsmouth i 1.24
Newport News 1.22
Richmond I 1.20
Roanoke City .19
Salem 1{18
Norfolk 1.11
Lynchburg 1.11
Roanoke County 1.09
0.0 0.2 0.4 0.8 0.8 1.0 1.2 1.4 $
Tax Rate per$100 of assessed value, 40
Source:Weldon Cooper Center for Public Service 2013 Tax Rates
20
4/16/2015
Solid Waste Fee Comparison
Portsmouth 33 36
Norfolk 26.76
Harrisonburg 25.00
Blacksburg 22.30
Hampton' 1 18.42
Chrishansburg 1 17.00
I
Danville 16.50 '
Staunton _10.00
•
Salem 7.00
•
•
Roanoke City -7.00 ■
000 5.00 10.00 15.00 20.00 2500 30 00 36.00
$
Monthly Fee
41
5-Year Forecast After Revenue
Enhancements
REVENUES,EXPENDITURES&UNASSIGNED FUND BALANCE
$325.0
p $275.0
g
$225.0
$175.0 F6201513 FT2016E FT2017F 812018F 8120198 8120208
min VARIANCE $0.0 $00.01 $1.5 $0.9 $1.0 $0.6
VAR BASE $260.1 $270.3 $275.6 $283.9 $29L8 $302.2
-REVENUE $260.1 $270.3 $277.0 $284.8 $293.7 $302.8
EXPENDITURES $260.1 $270.3 $275.6 $283.9 $291.8 $302.2
42
21
4/16/2015
Revenue Adjustments
Fee Title Current Proposed Incremental Description
Fee/Rate Fee/Rate Revenue
Prepared Food and 5.00% 5.75% $2,110,500 Increase in local
Beverage Tax tax
Motor Vehicle $20 $25 $510,000 Increase in per
License Tax vehicle rate
Solid Waste Fee N/A $7 $2,178,225 Implementation of
fee
Real Estate Rate $1.19 $1.19 $0 No change
43
Library Fee Adjustments
Fee Title Current Proposed Incremental Description
Fee/Rate Fee/Rate Revenue
Community Room $50/hour $50/hour Minimal Addition of Raleigh
Rental(Gainsboro, (residents) Court
Jackson Park and $100/hour(non-
Raleigh Court) residents)
Main Library Reading N/A Minimal New rates
Porch
-Library opening to $50/hour
5pm
-5pm to Library close $100/hour
-Used with Elmwood $250
Park events after
5pm
-Used with Elmwood
Park events all day $400
-Elmwood Event Use
Daytime(8am-5pm) $250
44
22
4/16/2015
Library Fee Adjustments
Fee Title Current Proposed Incremental Description
Fee/Rate Fee/Rate Revenue
Library Fax Charges Minimal Addition to
Sending Faxes N/A $3 for 1''page;$1 Compendium
per additional page
Receiving Faxes N/A $1 for 1s'page;$1
per additional page
Library Fines Minimal Addition to
Books(print and N/A $1/day;$5 maximum Compendium
audio)—Hot Picks
$0.10/day;$1
Magazines N/A maximum
Miscellaneous Minimal Adjusting rates
Charges
Damaged or Lost $1 $15
Audiobook Case
Each Damaged or $10 $15
Lost Disc—
Audiobook
Damaged/Lost Disk, $1 $5
Case or Media Bag
45
Berglund Center Rental Rates
Fee Title Current Proposed Fee/Rate Description
Fee/Rate
Berglund Center Rental Increase in rental rates
Rates
-Coliseum $3,750 $4,000
-Berglund Performing $1,750 $2,000
Arts Theatre
-Berglund Hall $950 $1,200
46
23
4/16/2015
Parking Fund Rate Adjustments
Parking Rate Types Current Proposed Net Impact
Increase monthly rates $2,222,326 $2,355,657 $133,330
$5/month';Residential
to flat$20/month
Increase daily $294,750 $384,625 $89,875
maximum rate from
$6.00 to$8.00
Increase After 4pm $118,116 $162,408 $44,292
evening flat rates by
$1.00
"Excludes Gainsboro
&Higher Ed Lot;
Center in the Square
Garage monthly rate
increases by
$20/month
47
Budget Calendar
•Budget Public Hearing
•Apri l 23, 2015
•7:00 p.m. (Council Chamber)
•General Fund and HUD
•Council Briefing/Budget Study
•May 4, 2015
•9:00 a.m. (Council Chamber)
-Budget Adoption
•May 11, 2015
•2:00 p.m. (Council Chamber)
48
24
4/16/2015
FY 2015-2016 Recommended Budget
b
•
2..•April 20, 2015 ROANOKE
25
it 99
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)85.3-2541
Fax: (541)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(d'roaaukeva.gor JONATHAN E.CRAIrF,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
At the regular meeting of the Council of the City of Roanoke held on Monday, April 20,
2015, the Council authorized a second public hearing be scheduled for Monday, May 4
at 2:00 p.m., in the Council Chamber, in order to receive citizen comments with regard
to the Motor Vehicle License Tax Rate inasmuch as the publication of the public hearing
scheduled for Thursday, April 23 at 7:15 p.m., provided an incorrect effective date.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
pc: The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn S. Powers, Treasurer
Daniel J. Callaghan, City Attorney
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director, Management and Budget
Barbara A. Dameron, Director of Finance
g M '. yeti
— imm CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
( Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,M MC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Ronnie J. Legette, Sr., Director
U. S. Department of Housing and Urban Development
Office of Community Planning and Development
Richmond Field Office
600 E. Broad Street, Suite 300
Richmond, Virginia 23219-1800
Dear Mr. Legette:
I am enclosing copy of Resolution No. 40204-042015 authorizing acceptance of the
Shelter Plus Care Renewal Grant Award to the City of Roanoke from the U. S.
Department of Housing and Urban Development, in the amount of $188,826.00, with a
required local in-kind dollar for dollar match of supportive services, such match to be
provided by the City of Roanoke and various external agencies; and authorizing the City
of Roanoke to serve as fiscal agent for the distribution of such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015.
Sincerely,
iitLy\01n. ner., ?tt,..4,s,
Stephanie M. Moo Reynolds, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Jane R. Conlin, Director, Human/Social Services
Carol W. Tuning, Human Services Administrator
il/1
p IN THE COUNCIL, OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40204-042015.
A RESOLUTION authorizing acceptance of the Shelter Plus Care Renewal Grant Award to
the City of Roanoke from the U. S. Department of Housing and Urban Development; authorizing the
City of Roanoke to serve as fiscal agent for the distribution of such funds; and authorizing the
execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Shelter Plus Care Renewal Grant Award
from the U. S. Department of Housing and Urban Development, in the amount of$188,826, with a
required local in-kind dollar for dollar match of supportive services, such match to be provided by
the City of Roanoke and various external agencies as more particularly described in the City Council
Agenda Report dated April 20, 2015, for a one year period, beginning October 1, 2015, through
September 30, 2016, to provide rental assistance and supportive services to disabled homeless
individuals and their families.
2. The City of Roanoke is authorized to be the fiscal agent for this grant and shall be
responsible for distributing the grant proceeds.
3. The City Manager is hereby authorized to execute any and all requisite documents,in
a form approved by the City Attorney,and to furnish such additional information as maybe required
in connection with the City's acceptance of this grant.
AT TST:
cAs..(itir .4.-2,forn, rew cur/4,-4) .
City Clerk
R-Shelter Plus Care Home Grant.4-20-15
I `'� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (5411)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elerk(ntroanokeva.gor ,IONAThlAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECE.LIA T.WE1313,CMC
Assistant Deputy City Clerk
April 27, 2015
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
I am attaching copy of Budget Ordinance No. 40205-042015 appropriating funding from
the United States Department of Housing and Urban Development for the Shelter Plus
Care Grant; and amending and reordaining certain sections of the 2014-2015 Grant
Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
`T Stephanie M. Moon Reynolds,
Irk
City Clerk
Attachment
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Jane R. Conlin, Director, Human/Social Services
Carol W. Tuning, Human Services Administrator
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April , 2015.
No. 40205-042015.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Shelter Plus Care Grant, amending and
reordaining certain sections of the 2014-2015 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Shelter Plus Care 35-630-5307-2159 $ 188,826
Revenues
Shelter Plus Care FY16 35-630-5307-5307 188,826
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
iLMta., low, erivE
City Clerk.
CITY COUNCIL AGENDA REPORT
Y�g
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: City of Roanoke Shelter Plus Care (SPC)
Background:
A Shelter Plus Care (SPC) grant allocation of $188,826 was awarded to the City of
Roanoke for a one year period beginning October 1 , 2015, through September 30,
2016. A local in-kind dollar for dollar match of supportive services is required and
has been committed to by the following agencies: Salem Department of Veterans
Affairs Medical Center, City of Roanoke Department of Social Services, Total Action
for Progress, Blue Ridge Independent Living Center, Blue Ridge Behavioral
Healthcare, City of Roanoke Health Department, Support Systems, Inc., Dominion
Day, East Mental Health, Emotional Health Stabilization (EHS), Trust House,
Salvation Army The Turning Point, Family Insight, National Counseling Group,
Roanoke Resource, and the Roanoke Redevelopment and Housing Authority.
Permanent supportive housing continues to be identified as a top priority for the
Blue Ridge Continuum of Care and the Blue Ridge Interagency Council on
Homelessness. This program provides rental assistance and supportive services to
disabled homeless individuals and their families. Disabilities are defined as serious
mental illness, chronic substance abuse, AIDS or related diseases and physical
disabilities. Currently, 38 housing units are under lease in the SPC program, 7 in
Roanoke County and the remainder in the City.
Recommended Action:
As fiscal agent, authorize the City Manager to accept the Shelter Plus Care Renewal
Grant Award in the amount of $188,826 from the U. S. Department of Housing and
Urban Development and execute the required grant documents on behalf of the
City; such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $188,826 and appropriate funding in the same amount to an account to
be established by the Director of Finance in the Grant Fund.
el
C ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director, Human/Social Services
U. S. Department of Housing and Urban Development
W'PSMENip.h Office of Community Planning and Development
% Richmond Field Office
* * c 600 E.Broad Street,Suite 300
'=a ,� Richmond,VA 23219-1800
C, DEVE�O 1-800-842-2610
MAR 1 8 2015
Ms Carol W. Tuning
Human Services Administrator
City of Roanoke
339 Salem Avenue SW
ROANOKE, VA 24016
SUBJECT: Processing Your FY2014 Continuum of Care (CoC)Grant Agreement
City of Roanoke Shelter Plus Care—City of Roanoke
Grant Number: VA0032L3F021407
Dear Ms Tuning:
Congratulations on the final selection of the City of Roanoke for renewal grant funding under the
FY2014 Continuum of Care (CoC) program. All conditions attached to your award for this
project have been met or are in process of being met. This one year award will continue to
support your program previously funded by HUD in FY 2013, further contributing to our
national effort to end homelessness.
The operating start date of the renewal grant is 1 October 2015 (eligible expenses incurred on or
after this date through 30 September 2016 may be reimbursed through the grant).
Upon execution of the renewal grant agreement by you and HUD, HUD will obligate the total
funds for this project in the amount of$188,826.00 allocated as follows:
1. Grant for rental assistance $183,204.00
2. Grant for administration $5,622.00
I enclose three copies of the grant agreement that constitute the agreement between the City of
Roanoke and HUD. Please sign all three copies and return them to this office within two weeks
of receipt of this letter. When they are received, HUD will sign and execute them and return one
to you.
Please note that your grant cannot begin and HUD cannot disburse any funds to you for this
project until the grant agreement is fully executed.
If you have any questions, please call me at(804) 822-4831. Staff requiring technical assistance
should contact Dr. P. Anthony Brinkman at (804) 822-4827. We look forward to working with
you toward the successful continuation of your Continuum of Care (CoC) project.
Sincerely,
Ronnie 3. Legette, Sr.
Director
Enclosures
Tax ID Number 54-6001569
Project Location: Roanoke, Virginia
Original CoC Program Grant Number: VA0032L3F021306
CoC Program Renewal Award Number: VA0032L3F021407
DUNS Number 006704316
SCOPE OF WORK EXHIBIT for FY 2014 COMPETITION
1. This Agreement is governed by the Continuum of Care program Interim Rule attached hereto
and made a part hereof as Exhibit la. Upon publication for effect of a Final Rule for the
Continuum of Care program, the Final Rule will govern this Agreement instead of the
Interim Rule. The project listed on this Exhibit at 5, below, is also subject to the terms of the
FY 2014 Notice of Funds Availability.
2. This Exhibit, providing an additional award of funding, is added to the Continuum of Care
Program Grant Agreement identified above by the Original CoC Program Grant Number,
under the authority of the fifth paragraph of the Original CoC Program Grant Agreement.
The funding provided through this Scope of Work will be referred to by the Renewal Award
Number listed above.
3. The grant term applicable to funds added by this Scope of Work exhibit shall be 1 year which
shall run from 1 October 2015 to 30 September 2016.
4. The Continuum that designated Recipient to apply for grant funds is not a high-performing
community.
5. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of
Care designated to apply for and receive grant funds and is not the only Recipient for the
Continuum of Care that designated it. HUD's total funding obligation for this grant is
$188,826 for project number VA0032L3F021407. In accordance with 24 CFR 578.105(b),
Recipient is prohibited from moving more than 10% from one budget line item in a project's
approved budget to another without a written amendment to this Agreement. The obligation
for this project shall be allocated as follows:
a. Rental Assistance $ 183,204.00
b. Administration $5,622.00
6. No funds for new projects may be drawn down by Recipient until HUD has approved site
control pursuant to 24 CFR 578.21 and 24 CFR 578.25 and no funds for renewal projects
may be drawn down by Recipient before the end date of the project's final operating year
under the grant that has been renewed.
7. Nothing in this grant agreement shall be construed as creating or justifying any claim against
the federal government or the grantee by any third party.
This agreement is hereby executed on behalf of the parties as follows:
I of 2
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
By:
Signature and Date
Ronnie J. Legette, Sr.
Typed name of signatory
Director, Community Planning and Development
Tide
RECIPIENT
City of Roanoke
Name of Organization
By:
Authorized Official Signature and Date
Christopher P. Morrill
Typed name of signatory
City Manager
Title
2 of 2
r '. CITY OF ROANOKE
"` OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk0oronnokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
I am attaching copy of Budget Ordinance No. 40206-042015 appropriating funding from
the Department of Environmental Quality; and amending and reordaining certain
sections of the 2014-2015 General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
. a�
Stephanie M. Moo Reynolds, MC
City Clerk
Attachment
pc: Daniel J. Callaghan, City Attorney
Christopher Chittum, Director, Planning Building and Development
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40206-042015.
AN ORDINANCE to appropriate funding from the Department of Environmental
Quality, amending and reordaining certain sections of the 2014-2015 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment 01-610-3410-2035 $ (750)
Training and Development 01-610-3410-2044 (1,250)
Vehicular Equipment 01-610-3410-9010 21,366
Vehicular Equipment 01-610-8110-9010 38,731
Revenues
Stormwater Management
Permits 01-110-1234-0346 58,097
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with,
ATTEST:
City Clerk. N\fpotiti.4.2.2
.. .. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: Acceptance of VSMP Fees from the Department of
Environmental Quality
Background:
The Virginia Soil and Water Conservation Board adopted final Stormwater
Management Regulations (4VAC50-60) on May 24, 2011 . The amended
regulations require that all localities within the Commonwealth of Virginia
administer and operate their own Virginia Stormwater Management Program
(VSMP). The City of Roanoke was approved to operate a Virginia Stormwater
Management Program (VSMP) effective July 1 , 2014.
Active construction projects that started before July 1 , 2014, were required to
renew their VSMP permit and pay the associated fees to the Department of
Environmental Quality (DEQ). However, those permits were then transferred to
the City of Roanoke for inspections, enforcement, and termination by the
Department of Planning Building and Development. DEQ has recognized that
the bulk of the fees collected should be used for the inspection and
enforcement component of those transferred permits. Therefore, they have
remitted to those localities their portions of the fee collected. DEQ intends this
to be a one-time transfer of these funds, and the funds are to be used for
activities in support of the inspections and enforcement process.
Considerations:
The City of Roanoke had 26 VSMP permits transferred equaling $58,097 in fees
collected by DEQ. DEQ has remitted to the City this amount.
Currently, three development inspectors share three vehicles. Two of these
vehicles are a 2004 Chevrolet Blazer and a 2001 Chevrolet Malibu, with 97,000
and 175,000 miles respectively. The 2001 Chevrolet Malibu, in particular, is
not suitable for accessing or driving on construction sites. In addition, a shared
vehicle, a 1 996 Chevrolet Lumina, is not suitable for out-of-town travel, which is
a necessity for DEQ-required stormwater management training for the
development inspectors. Funding the replacement of these vehicles through
this source of funds will relieve the City from replacement of these vehicles
through its fleet replacement program which is funded by the City's General
Fund.
Recommended Action:
Establish a revenue estimate of $58,097 in the Virginia Stormwater
Management Fund and appropriate funding in the amount of $58,097 to
purchase two development inspector vehicles (account #01 -610-8110-9015)
and one shared vehicle (account #01 -610-3410-9015). In anticipation of a
potential $2,000 shortfall for the third/shared inspector vehicle, those funds
are contained in the Department of Planning Building and Development's
current fiscal year budget (account #01 -610-3410-2035, $750; account #01 -
610-3410-2044, $1 ,250).
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director, Planning Building and Development
2
j CITY OF ROANOKE
-,rr;' OFFICE OF THE CITY CLERK
215 Church Avenue,S. W.,Suite 456
.2:4114," Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
S El'l1ANIE M.MOON REYNOLDS,MMC Email
elm We raano kera.gov .IONA'1'IIAN E.CRAFT,('MC
City Clerk Deputy City Clerk
CECELIA T.WEBB,('MC
Assistant Deputy City Clerk
April 27, 2015
John Thomas Divers, Jr.
P. 0. Box :532
Moneta, Virginia 24122
Dear Mr. Divers:
I am enclosing copy of Resolution No. 40207-042015 authorizing the City Manager to
execute Amendment No. 5 to the City's Contract with John Thomas Divers, Jr., for weed
and trash abatement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015.
Sincerely,
j., )r n• tStephanie M. Moon s, MM
City Clerk
Enclosure
pc: Christopher P. Morrill, City Attorney
Daniel J. Callaghan, City Attorney
Monica Cole, Senior Buyer, Purchasing Department
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Christopher Chittum, Director, Planning Building and Development
,\
IN TI IE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40207-042015.
A RESOLUTION authorizing the City Manager to execute Amendment No. 5 to the
City's Contract with John Thomas Divers, Jr., for weed and trash abatement.
WHEREAS, the City entered into a contract with John Thomas Divers, Jr.
("Contractor"), dated July I, 2011, pursuant to which contract, the Contractor agreed to provide
weed and trash abatement services;
WHEREAS, the City and the Contractor have agreed to amend the Contract to extend the
term of the Contract and increase the amount payable to Contractor for additional weed and trash
abatement services;
WHEREAS, the City and the Contractor desire to amend the Contract pursuant to
Amendment No. 5, a copy of which amendment is attached to the City Council Agenda Report
dated April 20, 2015; and
WHEREAS, pursuant to City Charter and City Code, City Council authorization is
required because the aggregate amount of all increases payable under the Contract, as amended,
will exceed an amount of$50,000.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager is hereby authorized, for and on behalf of the City, to execute Amendment No. 5
to the City's Contract with John Thomas Divers, Jr., for weed and trash abatement, such
Amendment No. 5 to be approved as to form by the City Attorney, all of which is more fully set
forth in the City Council Agenda Report dated April 20, 2015.
ATTEST:
City Clerk.
R-John Thomas Divers,Jr.,-AmendS.doe
8 � i
art j CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 20, 201 5
Subject: Amendment No. 5 to Contract with John Thomas Divers, Jr.
for Weed and Trash Abatement
Background:
The City of Roanoke and John Thomas Divers, Jr. entered into a contract
(8KEPNR) to provide private parcel mowing and trash removal within the City of
Roanoke. The contract term was from July 1 , 201 1 through June 30, 2012 with
a provision for four (4) additional one year renewals. On July 1 , 2015, the
Contract will be entering its fourth and final year renewal term of July 1 , 2015
through June 30, 2016. Modifications of the contract pertaining to
compensation have been made each year in the form of amendments, to
increase the maximum yearly compensation limit to include funding for trash
removal at a level which was not anticipated on the original contract. Since the
inception of the contract, modifications have increased the contract amount a
total of $46,450. The amendment necessary for the final renewal of this
contract will result in total contract modifications of $57,877. Because the
amount exceeds the $50,000 limit for a fixed-price contract, City Council
approval is required.
One of the Code Enforcement Division's key businesses is the enforcement of
the weed and trash abatement program, mandated by City Code, Chapter 33,
Article II. The services provided by this program include citing for violations
declared as a public nuisance occurring on private property, and if the nuisance
is not removed, abating the nuisance through contracted services and
recovering the City's costs by billing the violator.
Considerations:
An additional amendment to the contract is needed in order to allow the City to
continue to use the contractor to abate weeds and trash for the final renewal
year ending June 30, 2016.
The proposed amendment (#5) to the contract with John Thomas Divers, Jr for
the continuation of services referred to above would increase the annual
contract amount for the final renewal year by $11 ,427 for a total of $27,362.
This contract will reach the modification limit of the greater of $50,000 or 25%
of the original contract amount during the final renewal year as illustrated in
the attached table. Therefore, in accordance with the City Charter, City Council
approval is needed to make this final amendment necessary for the contractor
to continue weed and trash abatement in the final renewal year of their contract
expiring June 30, 2016. Funding for this amendment will be available in
account 01 -610-8113-2134.
Recommended Action:
Authorize the City Manager to execute Amendment No. 5 to the above
described contract between the City and John Thomas Divers, Jr., such
amendment to be approved as to form by the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director of Planning Building & Development
Amelia C. Merchant, Director of Management and Budget
2
(Amendment Totals will exceed $50,000 in the 4th year for Divers, Keith Saunders and Nichols.
Total of ;, . Exceeds
Original Year Initial Year 1st Year 2nd Year 3rd Year 4th Year Amendments $50,000,00
7/11 - 6/12 7/11 -6/12 7/12 - 6/13 7/13 - 6/14 7/14- 6/15 7/15 - 6/16 Per Contractor Modification
Contractor Original Amount Amendment Amendment Amendment Amendment Amendment thru Final Year . . .limit
Cedric's Lawn & Contracting $14,065.00 $7,240.75 $7,580.00 $7,580.00 $7,580.00 $7,580.00 $37,560.75 $0.00
John Thomas Divers, Jr $15,935.00 $12,168.50 $11,427.00 $11,427.00 $11,427.00 $11,427.00 $57,876.50 $7,876.50
Nichols Lawn Care $16,149.00 $11,343.32 $11,281.00 $11,281.00 $11,281.00 $11,281.00 $56,467.32 , ,$6,467.32
Keith Saunders Co LLC $15,909.00 $11,873.43 $11,736.00 $11,736.00 $11,736.00 $11,736.00 $58,817.43 ;1$8,817,4$
C:\Users\HNBY7\Documents\W eeds-Trash Program\Weed Original&Amendments.xls
j... CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke,Virginia 24011-1536
' Telephone: (540)R53-2541
Fax: (540)K53-1145
STEPHANIE M.MOON REYNOLDS,M M(' I'%moil: elerk(Nroanokeva.gov JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Terri Nichols
NLC Maintenance, LLC
4962 North Lake Drive, N. W.
Roanoke, Virginia 24019
Dear Ms. Nichols:
I am enclosing copy of Resolution No. 40208-042015 authorizing the City Manager to
execute Amendment No. 5 to the City's Contract with Terri Nichols, d/b/a NLC
Maintenance, LLC, for weed and trash abatement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015.
Sincerely,
, L . o��
Stephanie M. Moon Rey olds, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Monica Cole, Senior Buyer, Purchasing Department
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Christopher Chittum, Director, Planning Building and Development
afier
iti
CITY COUNCIL AGENDA REPORT
sititigrat-t,
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: Amendment No. 5 to Contract with Terri Nichols dba NLC
Maintenance LLC for Weed and Trash Abatement
Background:
The City of Roanoke and Terri Nichols dba NLC Maintenance LLC entered into a
contract (8JHPYQ) to provide private parcel mowing and trash removal within
the City of Roanoke. The contract term was from July 1 , 201 1 through June 30,
2012 with a provision for four (4) additional one year renewals. On July 1 ,
201 5, the Contract will be entering its fourth and final year renewal term of July
1 , 201 5 through June 30, 2016. Modifications of the contract pertaining to
compensation have been made each year in the form of amendments, to
increase the maximum yearly compensation limit to include funding for trash
removal at a level which was not anticipated on the original contract. Since the
inception of the contract, modifications have increased the contract amount a
total of $45,186. The amendment necessary for the final renewal of this
contract will result in total contract modifications of $56,467. Because the
amount exceeds $50,000 for a fixed-price contract, City Council approval is
required.
One of the Code Enforcement Division's key businesses is the enforcement of
the weed and trash abatement program, mandated by City Code, Chapter 33,
Article II. The services provided by this program include citing for violations
declared as a public nuisance occurring on private property, and if the nuisance
is not removed, abating the nuisance through contracted services and
recovering the City's costs by billing the violator.
Considerations:
An additional amendment to the contract is needed in order to allow the City to
continue to use the contractor to abate weeds and trash for the final renewal
year ending June 30, 2016.
The proposed amendment (#5) to the contract with Terri Nichols dba NLC
Maintenance LLC for the continuation of services referred to above would
increase the annual contract amount for the final renewal year by $1 1 ,281 for a
total of $27,430. This contract will reach the modification limit of the greater
of $50,000 or 25% of the original contract amount during the final renewal year
as illustrated in the attached table. Therefore, in accordance with the City
Charter, City Council approval is needed to make this final amendment
necessary for the contractor to continue weed and trash abatement in the final
renewal year of their contract expiring June 30, 2016. Funding for this
amendment will be available in account 01 -610-8113-2134.
Recommended Action:
Authorize the City Manager to execute Amendment No. 5 to the above
described contract between the City and Terri Nichols dba NLC Maintenance
LLC, such amendment to be approved as to form by the City Attorney.
S
C topher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director of Planning Building & Development
Amelia C. Merchant, Director of Management and Budget
2
Amendment Totals will exceed $50,000 in the 4th year for Divers, Keith Saunders and Nichols.
Total of Exceeds
Original Year Initial Year 1st Year 2nd Year 3rd Year 4th Year Amendments $50,000.00
7/11 - 6/12 7/11 -6/12 7/12 - 6/13 7/13 - 6/14 7/14 - 6/15 7/15 - 6/16 Per Contractor Modification
Contractor Original Amount Amendment Amendment Amendment Amendment Amendment thru Final Year limitb's
Cedric's Lawn & Contracting $14,065.00 $7,240.75 $7,580.00 $7,580.00 $7,580.00 $7,580.00 $37,560.75 $0.00
John Thomas Divers, Jr $15,935.00 $12,168.50 $11,427.00 $11,427.00 $11,427.00 $11,427.00 $57,876.50 $7,87650
Nichols Lawn Care $16,149.00 $11,343.32 $11,281.00 $11,281.00 $11,281.00 $11,281.00 $56,467.32 $8,467.32
Keith Saunders Co LLC $15,909.00 $11,873.43 $11,736.00 $11,736.00 $11,736.00 $11,736.00 $58,817.43 $8,817.43
C:\Users\HNBYI\Documents\Weeds-Trash Program\Weed Original&Amendments.xls
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON RI?YNOI.D5,M MC E-mail: eierk(ntroanokeva'1'0v JONATHAN E.CRAVE,CMC
City Clerk Deputy City Clerk
CECELIA'l'.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Keith Saunders
Keith Saunders Company, LLC
808 Mecca Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Saunders:
I am enclosing copy of Resolution No. 40209-042015 authorizing the City Manager to
execute Amendment No. 5 to the City's Contract with Keith Saunders Company, LLC,
for weed and trash abatement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015.
Sincerely,
. 40,:t� x C\vrk
ti
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Monica Cole, Senior Buyer, Purchasing Department
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Christopher Chittum, Director, Planning Building and Development
J\1
IN TI IF COUNCIL OF 'I'I IF CITY OF ROANOKE, VIRGINIA
The 20th day of April , 2015.
No. 40209-042015.
A RESOLUTION authorizing the City Manager to execute Amendment No, 5 to the
City's Contract with Keith Saunders Company, 1.LC, for weed and trash abatement.
WIIIRRAS, the City entered into a contract with Keith Saunders Company, LLC,
("Contractor"), dated July 1, 2011, pursuant to which contract, the Contractor agreed to provide
weed and trash abatement services;
WHEREAS, the City and the Contractor have agreed to amend the Contract to extend the
term of the Contract and increase the amount payable to Contractor for additional weed and trash
abatement services;
WHEREAS, the City and the Contractor desire to amend the Contract pursuant to
Amendment No. 5, a copy of which amendment is attached to the City Council Agenda Report
dated April 20, 2015; and
WHEREAS, pursuant to City Charter and City Code, City Council authorization is
required because the aggregate amount of all increases payable under the Contract, as amended,
will exceed an amount of$50,000.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager is hereby authorized, for and on behalf of the City, to execute Amendment No. 5
to the City's Contract with Keith Saunders Company, LLC, for weed and trash abatement, such
Amendment No, 5 to be approved as to form by the City Attorney, all of which is more fully set
forth in the City Council Agenda Report dated April 20, 2015.
ATTEST:
Wc?aritAr rn U d n
City Clerk tra-4,/
R-Keith Saunders Company-Amends,doe
Sy
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: Amendment No. 5 to Contract with Keith Saunders Company for
Weed and Trash Abatement
Background:
The City of Roanoke and Keith Saunders Company entered into a contract
(8KFPNJ) to provide private parcel mowing and trash removal within the City of
Roanoke. The contract term was from July 1 , 2011 through June 30, 2012 with
a provision for four (4) additional one year renewals. On July 1 , 201 5, the
Contract will be entering its fourth and final year renewal term of July 1 , 2015
through June 30, 2016. Modifications of the contract pertaining to
compensation have been made in the form of amendments, to increase the
maximum yearly compensation limit to include funding for trash removal at a
level which was not anticipated on the original contract. Since the inception of
the contract, modifications have increased the contract amount a total of
$47,081 . The amendment necessary for the final renewal of this contract will
increase the contract amount by $58,817. Because the amount exceeds
$50,000 for a fixed-price contract, City Council approval is required.
One of the Code Enforcement Division's key businesses is the enforcement of
the weed and trash abatement program, mandated by City Code, Chapter 33,
Article II. The services provided by this program include citing for violations
declared as a public nuisance occurring on private property, and if the nuisance
is not removed, abating the nuisance through contracted services and
recovering the City's costs by billing the violator.
Considerations:
An additional amendment to the contract is needed in order to allow the City to
continue to use the contractor to abate weeds and trash for the final renewal
year ending June 30, 2016.
The proposed amendment (#5) to the contract with Keith Saunders Company
for the continuation of services referred to above would increase the annual
contract amount for the final renewal year by $11 ,736 for a total of $27,645.
This contract will reach the modification limit of the greater of $50,000 or 25%
of the original contract amount during the final renewal year as illustrated in
the attached table. Therefore, in accordance with the City Charter, City Council
approval is needed to make this final amendment necessary for the contractor
to continue weed and trash abatement in the final renewal year of their contract
expiring June 30, 2016. Funding for this amendment will be available in
account 01 -610-8113-2134.
Recommended Action:
Authorize the City Manager to execute Amendment 5 to the above described
contract between the City and Keith Saunders Company, such amendment to be
approved as to form by the City Attorney.
C pher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director of Planning Building & Development
Amelia C. Merchant, Director of Management and Budget
2
(Amendment Totals will exceed $50,000 in the 4th year for Divers, Keith Saunders and Nichols.
Total of Exceeds
Original Year Initial Year 1st Year 2nd Year 3rd Year 4th Year Amendments $50,000.00 `s
7/11 - 6/12 7/11 - 6/12 7/12 -6/13 7/13 - 6/14 7/14 -6/15 7/15 - 6/16 Per Contractor Modification
Contractor Original Amount Amendment Amendment Amendment Amendment Amendment thru Final Year limit b :
Cedric's Lawn & Contracting $14,065.00 $7,240.75 $7,580.00 $7,580.00 $7,580.00 $7,580.00 $37,560.75 $0.00
John Thomas Divers, Jr $15,935.00 $12,168.50 $11,427.00 $11,427.00 $11,427.00 $11,427.00 $57,876.50 $7,876.50
Nichols Lawn Care $16,149.00 $11,343.32 $11,281.00 $11,281.00 $11,281.00 $11,281.00 856,467.32 $6,46732
Keith Saunders Co LLC $15,909.00 $11,873.43 $11,736.00 $11,736.00 $11,736.00 $11,736.00 $58,817.43 48,817,43
C:\Users\HNBYI\Documents\Weeds-Trash Program\Weed Original&Amendments xis
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: elcrk(draano kcva.g0° JONATHAN E.CRAFT,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBS,CMC
Assistant Deputy City Clerk
April 27, 2015
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
I am attaching copy of Budget Ordinance No. 40210-042015 appropriating funding from
the Economic Development Authority and the Capital Improvement Reserve to the RCIT
Sidewalk project; and amending and reordaining certain sections of the 2014-2015
Capital Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
. Oust
Stephanie M. Moon R nolds,C
p � ,
City Clerk
Attachment
pc: Christopher P. Morrill, City Attorney
Daniel J. Callaghan, City Attorney
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Wayne F. Bowers, Director, Economic Development
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40210-042015.
AN ORDINANCE to appropriate funding from the Economic Development
Authority (EDA) and the Capital Improvement Reserve to the RCIT Sidewalk project,
amending and reordaining certain sections of the 2014-2015 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 08-530-9575-9220 $ ( 75,000 )
Appropriated from General Revenue 08-530-9677-9003 75,000
Appropriated from Third Party 08-530-9677-9004 75,000
Revenues
EDA Contribution for RCIT Sidewalks 08-530-9677-9677 75,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
2:,4244,-44,Ann .City Clerk.
'r
0 .
"' � x, CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: Acceptance of Economic Development Authority Funds for the
Construction of Sidewalks at Roanoke Centre for Industry and
Technology
Background:
On November 3, 2014, City Council approved a budget ordinance to establish a
revenue estimate in the sum of $238,958 to construct over 6,000 linear feet of
sidewalk along one side of Blue Hills Drive and Blue Hills Circle in the Roanoke Centre
for Industry and Technology (RCIT). The appropriated funding included $71 ,330 from
the participating RCIT businesses/property owners, $83,814 from the Economic
Development Authority of the City of Roanoke, Virginia (EDA) and $83,814 from the
City of Roanoke. The EDA appropriated an additional $75,000 to ensure the project
moves forward. The additional funding from the EDA is to be matched with funding
from the City of Roanoke.
Considerations:
City Council is required to accept and appropriate the additional funding from the
EDA and appropriate the match funding from the City of Roanoke. The additional
funding from the City of Roanoke is available to be transferred from Capital Project
Contingency.
Recommended Action:
Adopt the accompanying budget ordinance to:
1 . Increase the revenue estimate in 08-300-9677-9677, EDA Contribution for RCIT
Sidewalks for the $75,000 contribution from EDA and appropriate funding in
the same amount into project account 08-530-9677, RCIT Sidewalk Addition.
2. As City match, transfer $75,000 from Capital Project Contingency (08-530-
9575-9220) to account 08-530-9677, RCIT Sidewalk Addition.
I
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Wayne F. Bowers, Director of Economic Development
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.,Suite 456
a" Ftt»y' Roanoke,Virginia 24011-1536
",...
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC E-mail: clerk(n`romto kevn'gov JONATHAN E.CRAFT,CM('
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am attaching copy of Resolution No. 40211-042015 authorizing the proper city officials
to execute a Support Agreement among the City of Roanoke, Virginia, the City of
Salem, Virginia, the Roanoke Valley Broadband Authority, and the Virginia Resources
Authority ("VRA"), subject to certain terms and conditions; amending and readopting
Resolution No. 40200-040615, adopted by the Council of the City of Roanoke on
April 6, 2015; and authorizing the City Manager to take certain other actions in
connection with such Support Agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015.
Ltr . 9 M. Mo n ReynrM'-
Stephanie
City Clerk
Attachment
pc: Kevin S. Boggess, City Manager, City of Salem, P. 0. Box 869, Salem, Virginia
24153
Wayne G. Strickland, Secretary, Roanoke Valley Broadband Authority, P. 0. Box
2569, Roanoke, Virginia 24010
Stephanie L. Hamlett, Executive Director, Virginia Resources Authority, 1111 E.
Main Street, Suite 1920, Richmond, Virginia 23219
Daniel J. Callaghan, City Attorney
Wayne Bowers, Director, Economic Development
Amelia C. Merchant, Director, Management and Budget
i
� S
IN THE COUNCIL OF TIIE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40211-042015.
A RESOLUTION authorizing the proper city officials to execute a Support Agreement
among the City of Roanoke, Virginia, the City of Salem, Virginia, the Roanoke Valley
Broadband Authority, and the Virginia Resources Authority ("VRA"), subject to certain terms
and conditions; amending and readopting Resolution No. 40200-040615, adopted by the Council
of the City of Roanoke on April 6, 2015; and authorizing the City Manager to take certain other
actions in connection with such Support Agreement.
WHEREAS, the Roanoke Valley Broadband Authority ("RVBA") was created by the
concurrent resolutions adopted by the City of Roanoke (September 3, 2013), the City of Salem
(September 9, 2013), Botetourt County (September 24, 2013) and Roanoke County (August 27,
2013);
WI-IEREAS, the RVBA has determined to offer for sale to the Virginia Resources
Authority ("VRA") its Broadband Infrastructure Revenue Bond (the "Local Bond"), Series 2015,
in the principal amount of up to $6,270,000, being issued by the RVBA to finance the design,
engineering and construction of an approximately 47-mile metropolitan, suburban and rural fiber
optic telecommunications network with single ring architecture in the Roanoke Valley area,
including related landscaping, infrastructure and issuance costs (the"Project");
WHEREAS, VRA will purchase the Local Bond with proceeds from the issuance and
sale of VRA's bonds through its Virginia Pooled Financing Program pursuant to a Local Bond
Sale and Financing Agreement to be dated as of April 10, 2015 (the "Financing Agreement"),
1
between the RVBA and VRA, and the RVBA will issue and sell to VRA the Local Bond to
evidence the RVBA's obligation to pay the debt service on the Local Bond;
WHEREAS, on March 20, 2015, the governing body of the RVBA adopted a resolution
agreeing to issue the Local Bond within certain parameters and to offer the Local Bond for sale
to VRA;
WHEREAS, VRA has indicated that a condition to VRA's purchase of the Local Bond to
be issued by the RVBA is the approval, execution and delivery by the City of Roanoke and the
City of Salem (the "Cities") of a Support Agreement (the "Support Agreement") by which the
Cities will undertake non-binding obligations to consider making appropriations of money from
time to time to or on behalf of the RVBA in connection with payments due on the Local Bond
and under the Financing Agreement;
WHEREAS, the Council of the City of Roanoke (the "City Council") desires to approve
the City's agreement to undertake such a non-binding obligation in a form that will be set forth
in a Support Agreement substantially similar to the draft of the Support Agreement attached to
the City Attorney Report dated April 6, 2015;
WHEREAS, the City Council approved on April 6, 2015, by Resolution No, 40200-
040615, the agreement of the City to undertake a non-binding support obligation in a form that
was set forth in a Support Agreement substantially similar to the draft of the Support Agreement
attached to the City Attorney Report dated April 6, 2015; and
WHEREAS, VRA, subsequent to April 6, 2015, requested modifications to the Support
Agreement to provide certain changes, which are now part of the Support Agreement that is
attached to the City Attorney Report dated April 20, 2015.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
2
1. City Council has determined it is in the best interests of the City and its citizens
for the City to enter into a Support Agreement among the City of Roanoke, the City of Salem,
the RVBA, and the VRA to reflect that the non-binding obligations described in the above
recitals will apply to the Local Bond and the Financing Agreement to reflect the issuance and
sale of the Local Bond and the financing of the Project.
2. The Mayor or City Manager, either of whom may act, are each hereby authorized
to execute and deliver to the RVBA and the VRA a Support Agreement that is dated as of April
10, 2015, substantially similar to the one attached to the City Attorney Report dated April 20,
2015, and City Council further approves such Support Agreement, with such completions,
omissions, insertions or changes, not inconsistent with this resolution, as may be approved by the
Mayor or City Manager. The execution of the Support Agreement by the Mayor or City
Manager will be evidence of his approval of such completions, omissions, insertions or changes.
The form of any such Support Agreement shall be approved as to form by the City Attorney.
3. As provided in the Support Agreement, City Council authorizes the City
Manager to make a request to City Council to appropriate to or on behalf of the RVBA such
amounts as may be requested from time to time pursuant to the Support Agreement, to the fullest
degree and in such manner as is consistent with the Constitution and laws of the Commonwealth
of Virginia and the Charter of the City of Roanoke. City Council, while recognizing that it is not
empowered to make any binding commitment to make such appropriations in future fiscal years,
hereby states its intent to make such appropriations in future fiscal years, and hereby
recommends that future City Councils do likewise during the term of the Support Agreement.
4. City Council acknowledges that VRA considers the Support Agreement as a
"local obligation" pursuant to Section 62.1-216.1 of the Code of Virginia. In the event of the
3
failure of the City to make a payment under the Support Agreement, VRA has the right, and is
obligated under the Indenture (as defined in the Financing Agreement) to institute the "state-aid
intercept" process set forth in Section 62.1-216.1 of the Code of Virginia under which the
Governor could cause the Comptroller to withhold all further payment to the City of funds
appropriated and payable by the Commonwealth to the City until the unpaid sum is obtained;
provided, however, that in the event VRA determines to institute the "state-aid intercept"
process, and so long as there are adequate amounts in the Local Debt Service Reserve Fund (as
such term is defined in the Financing Agreement) to cover any Local Bond debt service then due
and payable and payable in the following sixty (60) days, it will give the City of Roanoke sixty
(60) days' written notice before instituting the "state-aid intercept" process. If the Local Debt
Service Reserve Fund is not sufficient for such purpose, then VRA may institute the "state-aid
intercept" process without such notice. The funds so withheld would be directed to VRA to cure
the nonpayment.
5. Nothing herein contained is or shall be deemed to be a pledge or a lending of the
credit of the City of Roanoke to RVBA, VRA or to any holder of the Local Bond or to any other
person or entity, and nothing herein contained is or shall be deemed to be a pledge of the faith
and credit or the taxing power of the City of Roanoke, nor shall anything herein contained
legally bind or obligate the City Council of Roanoke to appropriate funds for the purposes
described or mentioned in the Support Agreement.
6. The City Manager is authorized to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement, administer, and enforce
such Support Agreement, with any such documents to be approved as to form by the City
Attorney.
4
7. Prior Resolution No. 40200-0406[5, adopted on April 6, 2015, is hereby
amended, reaffirmed, and readopted to reflect City Council's authorization to execute a Support
Agreement, substantially similar to the Support Agreement attached to the City Attorney Report
dated April 20, 2015.
8. This resolution shall take effect immediately upon its adoption.
ATTEST:
r , . ct
City Clerk.
5
40F a CITY OF ROANOKE
o" OFFICE OF THE CITY ATTORNEY
Timothy R. Spencer
ir 464 MUNICIPAL BUILDING Steven J. Talevi
x_ 215 CHURCH AVENUE, SW
iy8airri ROANOKE, VIRGINIA 24011-1595 David L. Collins
Heather P. Ferguson
Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini
City Attorney FAX 540-853-1221 Assistant City Attorneys
EMAIL. cityatty @roanokeva.gov
April 20, 2015
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Reauthorization to execute a Support Agreement in connection with a bond
issuance in the amount of up to $6,270,000 by the Roanoke Valley Broadband
Authority through the Virginia Resources Authority.
Dear Mayor Bowers and Members of Council:
BACKGROUND:
At the Council Session on April 6, 2015, City Council adopted Resolution No. 40200-040615 that
authorized the City to execute and deliver a Support Agreement, to be dated as of April 10, 2015, to
Virginia Resources Authority (VRA) in connection with the proposed bond financing to be provided to the
Roanoke Valley Broadband Authority (RVBA) in the aggregate amount of $6,270,000 (Local Bond).
Pursuant to the terms of the proposed Support Agreement, the City Managers for Roanoke and Salem shall
include 50% of the Annual Deficiency Amount in the annual budgets for their respective localities,
beginning in 2016. The Annual Deficiency Amount was equal to the amount that RVBA reasonably
expects its revenues to be insufficient to pay (i) debt service for the Local Bond; (ii) operational and
maintenance expenses of RVBA; and (iii) other payments payable by RVBA to VRA. The City Manager
anticipates that the Annual Deficiency Amount could be $500,000, and 50% of this amount, or $250,000,
would be included in the City's budget beginning with the FY 2017 budget.
Subsequent to April 6, 2015, VRA notified RVBA, the City of Salem, and the City of Roanoke that VRA
required amendments to the proposed Support Agreement. These amendments required the City
Managers for the City of Salem and the City of Roanoke to budget 50% of the full annual amount of the
operating budget and debt service of RVBA (Deficiency Amount), rather than the Annual Deficiency
Amount. The estimated annual operating budget for RVBA is estimated at $150,000 and the annual debt
service is approximately $700,000. Therefore, under the revised Support Agreement, a copy of which
revised Support Agreement is attached to this Report, the City of Roanoke is required to budget annually
approximately $425,000 for the benefit of RVBA during the term of the VRA financing. A red lined
version of the revised Support Agreement, with a draft date of April 13, 2015, is also enclosed to illustrate
all of the revisions requested by VRA. The City's obligation to make any payment will be limited to the
actual shortfall between the Deficiency Amount and revenues of RVBA available to pay operational
expenses and debt service.
As noted in the April 6, 2015 Report, VRA considers the Support Agreement to be a "local obligation"
pursuant to Section 62.1-216.1, Code of Virginia (1950) as amended. In the event that the City fails to
pay 50% of the Deficiency Amount to VRA, VRA has the right to institute the "state-aid intercept"
process set forth in Section 62.1-216.1, Code of Virginia, and the Governor could cause the Comptroller
to withhold payments otherwise due the City until the amount due VRA is paid. VRA has agreed to
provide the City with 60 days prior notice before instituting the "state-aid intercept" process unless the
Local Debt Service Reserve Fund that RVBA is required to maintain is insufficient for the payment that is
due.
CONSIDERATIONS:
As noted in the April 6, 2015, City Attorney Report, the development of the broadband network is critical
to the economic development of the City and the Roanoke Valley. The Local Bond is a critical
component to the development of the network. VRA will not participate in the Local Bond without the
"moral obligation" pledge by Roanoke and Salem. Once the initial 47-mile network is constructed and
fully operational, RVBA should be generating revenues to meet its operational and debt service
obligations.
The Council of the City of Salem approved this matter at its regular session on Monday, April 13, 2015.
RECOMMENDATION:
Adopt the resolution attached to the Report to (i) authorize the Mayor or the City Manager to execute and
deliver a Support Agreement substantially similar to the one attached to this Report and approved as to
form by the City Attorney; (ii) acknowledge that VRA considers the Support Agreement to be a "local
obligation" of the City for which VRA has the right to institute the "state-aid intercept" process pursuant
to Section 62.1-216.1, Code of Virginia (1950) as amended; (iii) authorize the City Manager to take such
further actions and execute such further documents as may be necessary to obtain, accept, implement,
administer, and enforce such Support Agreement, with any such documents to be approved as to form by
the City Attorney; and (iv) amend, reaffirm, and readopt Resolution 40200-040615, adopted April 6, 2015,
and as amended by this proposed resolution.
Respectfully submitted,
Daniel J. allagh.
City Attorney
DJC/Isc
c: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director, Department of Economic Development
Amelia Merchant, Director, Department of Management and Budget
RE-DRAFT 04-1309-2015
SUPPORT AGREEMENT FOR THE
ROANOKE VALLEY BROADBAND AUTHORITY
THIS SUPPORT AGREEMENT is made as of April 10, 2015, among the CITY OF
ROANOKE, VIRGINIA (the "City of Roanoke"), the CITY OF SALEM, VIRGINIA (the
"City of Salem," and, with the City of Roanoke, the "Cities"), the ROANOKE VALLEY
BROADBAND AUTHORITY (the "RVBA"), and the VIRGINIA RESOURCES
AUTHORITY ("VRA"), as purchaser of the Local Bond, as hereinafter defined, pursuant to a
Financing Agreement, as hereinafter defined.
RECITALS:
WHEREAS, RVBA was created by the concurrent resolutions adopted by the City of
Roanoke (September 3, 2013), the City of Salem (September 9, 2015), Botetourt County
(September 24, 2013) and Roanoke County(August 27, 2013); and,
WHEREAS, the Commonwealth of Virginia State Corporation Commission issued its
Certificate of Incorporation for the RVBA on December 13, 2013, whereupon the RVBA was
conclusively deemed to have been lawfully and properly created and established and authorized
to exercise its powers under Chapter 54.1 of Title 15.2 of the Code of Virginia, 1950, as
amended; and,
WHEREAS, RVBA has determined that, as allowed by Va. Code § 15.2-5431.11, it is in
its best interest to issue and sell a revenue bond in the original principal amount of up to
$6,270,000 (the "Local Bond") to VRA pursuant to the terms of a Local Bond Sale and
Financing Agreement dated as of April 10, 2015 between the RVBA and VRA (the "Financing
Agreement") to finance the design, engineering and construction of an approximately 47-mile
metropolitan, suburban and rural fiber optic telecommunications network with single ring
architecture in the Roanoke Valley area, including related landscaping, infrastructure and
issuance costs (the "Project"); and,
WHEREAS, the Council of the City of Roanoke, Virginia (the "Roanoke City Council")
adopted on April 6, 2015 a resolution authorizing, among other things, the execution of an
agreement providing for a non-binding obligation of the City of Roanoke to consider certain
appropriations in support of the Local Bond and the Project; which resolution was re-adopted
April 20, 2015 to have the Roanoke City Council approve of certain revisions to the language of
such agreement; and,
WHEREAS, the Council of the City of Salem, Virginia (the "Salem City Council," and,
with the Roanoke City Council, the "City Councils") adopted on April [13], 2015 a resolution
authorizing, among other things, the execution of an agreement providing for a non-binding
obligation of the City of Salem to consider certain appropriations in support of the Local Bond
and the Project.
NOW, THEREFORE, for and in consideration of the foregoing recitals, which are
incorporated herein, and of the mutual covenants herein set forth, the parties hereto agree as
1
RE-DRAFT 04-1309-2015
follows:
1. Unless otherwise defined, each capitalized term used in this Support Agreement
(this "Agreement") shall have the meaning given it in the Financing Agreement.
2. RVBA shall use its best efforts to issue the Local Bond and to use the proceeds
thereof to finance the costs of the Project.
3. No later than March 1 of each year, beginning March 1, 2016, RVBA shall (1)
provide Salem and Roanoke with the balance in the Local Debt Service Reserve Fund (as such
term is defined in the Financing Agreement) and (2) notify each of the City Councils of the
amount (the "Annual DeficicncyOperating Amount") by which RVBA reasonably expects the
Revenues to be insufficient to payto need to fund its (i) the debt service obligations under the
Financing Agreement and the Local Bond, (ii) the Operation and Maintenance Expenses, and
(iii) any other payments due and owing by RVBA under the Financing Agreement (the
"Additional Payments") in full as and when due during each of the Cities' fiscal years
beginning the following July 1.
4. The City Manager for the City of Roanoke(the "Roanoke City Manager") and the
City Manager for the City of Salem (the "Salem City Manager," and, with the Roanoke City
Manager, the "City Managers") shall include fifty percent (50%) of the Annual
DeficiencyOperating Amount in the budgets submitted to the City Councils for the following
fiscal year as an amount to be appropriated budgeted to or on behalf of RVBA. Each of the City
Managers shall deliver to VRA within ten (10) days after the adoption of the Cities' budgets for
each fiscal year, but not later than July 15 of each calendar year, starting with the 2016 calendar
year, a certificate stating whether each of the City Councils has appropriated budgeted to or on
behalf of RVBA an amount equal to fifty percent (50%) of the Annual DeficiencyOperating
Amount.
5. If at any time Revenues shall be insufficient to make any of the payments referred
to in paragraph 3 hereof, RVBA shall notify each of the City Managers of the amount of such
insufficiency (the "Deficiency Amount") and the City Managers shall request in the same
proportion as set forth in paragraph 4 hereof an pJnPple me ntal—appropriation from the City
Councils in the amount necessary to make such payment.
6. The City Managers shall present each request for appropriation pursuant to
paragraph 5 above to the City Councils, and the City Councils shall consider such request at the
City Councils' next regularly scheduled meeting or as soon thereafter as practicable and at which
it is possible to satisfy any applicable notification requirement. Promptly after such meeting, the
City Managers shall notify VRA as to whether the amount so requested was appropriated. If
either of the City Councils shall fail to make any such appropriation, its City Manager shall add
the amount of such requested appropriation to the Annual DeficiencyOperating Amount reported
to such City by its City Manager for the City's next fiscal year.
7. The Cities hereby undertake a non-binding obligation to consider for
appropriations such amounts as may be requested from time to time pursuant to paragraphs 4
and 5 above, to the fullest degree and in such manner as is consistent with the Constitution and
2
RE-DRAFT 04-1309-2015
laws of the Commonwealth of Virginia and their city charters. The City Councils, while
recognizing that they are not empowered to make any binding commitment to make such
appropriations in future fiscal years, hereby state their intent to make such appropriations in
future fiscal years, and hereby recommend that future City Councils do likewise.
8. It is acknowledged that (i) the Local Bond or portion thereof may be payable
from amounts derived pursuant to this Agreement, (ii) VRA would not purchase the Local Bond
without the non-binding obligation enhancement provided by the Cities pursuant to this
Agreement, and (iii) VRA considers this Agreement as a "local obligation" pursuant to
Section 62.1-216.1 of the Code of Virginia. In the event of the failure of either of the Cities to
make its fifty percent (50%) proportional payment of any Deficiency Amount to the RVBA
under this Agreement, VRA has the right, and is obligated under the Indenture (as defined in the
Financing Agreement) to institute the "state-aid intercept" process set forth in Section 62.1-
216.1 of the Code of Virginia under which the Governor could cause the Comptroller to
withhold all further payment to the City that failed to pay its proportional share of the Annual
DeficiencyOperating Deficiency Amount of funds appropriated and payable by the
Commonwealth to such City until the unpaid sum is obtained. The funds so withheld will be
directed to VRA to cure the nonpayment. So long as there are adequate amounts in the Local
Debt Reserve Fund (as defined in the Financing Agreement) to cover any Local Bond debt
service payment then due and payable and due and payable in the following sixty (60) days,
VRA will give the affected City sixty (60) days' notice before instituting the "state-aid
intercept" process. If the Local Debt Service Reserve Fund balance is not sufficient for such
purpose, then VRA may institute the "state-aid intercept" process without such notice.
Notwithstanding anything in this Agreement or elsewhere, it is further agreed by the parties that
in no event shall either the City of Roanoke or the City of Salem be responsible for requesting
the appropriation of funds for any amount greater than fifty percent (50%) of the Annual
Deficiency a Deficiency Operating Amount or for any supplemental appropriation request.
9. Nothing herein contained is or shall be deemed to be a pledge or a lending of the
credit of the Cities to RVBA, VRA or to any holder of the Local Bond or to any other person or
entity, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or
the taxing power of either of the Cities, nor shall anything herein contained legally bind or
obligate either of the City Councils to appropriate funds for the purposes described or mentioned
in this Agreement.
10. Any notices or requests required to be given hereunder shall be deemed given if
sent by registered or certified mail, postage prepaid, addressed (i) if to the City of Roanoke,
Virginia, to 215 Church Avenue, S.W., Noel C. Taylor Municipal Building, Room 364,
Roanoke, VA 24011, Attention: City Manager, (ii) if to the City of Salem, Virginia, to 114
North Broad Street, Salem, Virginia 24153, Attention: City Manager, (iii) if to RVBA, P.O.
Box 2569, Roanoke, Virginia 24010, Attention: Chair, and (iv) if to VRA, to 1111 East Main
Street, Suite 1920, Richmond, Virginia 23219, Attention: Executive Director. Any party may
designate any other address for notices or requests by giving written notice to all the other
parties.
3
RE-DRAFT 04-1309-2015
11. It is the intent of the parties hereto that this Agreement shall be governed by the
laws of the Commonwealth of Virginia.
12. This Agreement shall remain in full force and effect until the Local Bond and all
other amounts payable by the RVBA under the Financing Agreement have been paid in full.
13. This Agreement may be executed in any number of counterparts, each of which
shall be an original and all of which together shall constitute but one and the same instrument.
14. This Agreement constitutes the entire agreement among the parties. No
amendment to this Agreement shall be valid unless made in writing and signed by the authorized
representatives of the parties.
SIGNATURES APPEAR ON FOLLOWING PAGE
4
RE-DRAFT 04-1309-2015
IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to
be executed in their respective names by their authorized representatives as of the date first
above written.
CITY OF ROANOKE, VIRGINIA APPROVED AS TO FORM
By:
David A. Bowers, Mayor Roanoke City Attorney
CITY OF SALEM,VIRGINIA APPROVED AS TO FORM
By:
Byron R. Foley, Mayor Salem City Attorney
ROANOKE VALLEY BROADBAND AUTHORITY APPROVED AS TO FORM
By:
Kevin S. Boggess, Chair Counsel for Roanoke Valley
Broadband Authority
VIRGINIA RESOURCES AUTHORITY
By:
Stephanie L. Hamlett, Executive Director
Appropriation and funds for this Agreement are subject to future appropriations.
Roanoke City Director of Finance Date Account Number
5
RE-DRAFT 04-1309-2015
[SIGNATURE PAGE TO ROANOKE VALLEY BROADBAND SUPPORT AGREEMENT]
6
SUPPORT AGREEMENT FOR THE
ROANOKE VALLEY BROADBAND AUTHORITY
THIS SUPPORT AGREEMENT is made as of April 10, 2015, among the CITY OF
ROANOKE, VIRGINIA (the "City of Roanoke"), the CITY OF SALEM, VIRGINIA (the
"City of Salem," and, with the City of Roanoke, the "Cities"), the ROANOKE VALLEY
BROADBAND AUTHORITY (the "RVBA"), and the VIRGINIA RESOURCES
AUTHORITY ("VRA"), as purchaser of the Local Bond, as hereinafter defined, pursuant to a
Financing Agreement, as hereinafter defined.
RECITALS:
WHEREAS, RVBA was created by the concurrent resolutions adopted by the City of
Roanoke (September 3, 2013), the City of Salem (September 9, 2015), Botetourt County
(September 24, 2013) and Roanoke County (August 27, 2013); and,
WHEREAS, the Commonwealth of Virginia State Corporation Commission issued its
Certificate of Incorporation for the RVBA on December 13, 2013, whereupon the RVBA was
conclusively deemed to have been lawfully and properly created and established and authorized
to exercise its powers under Chapter 54.1 of Title 15.2 of the Code of Virginia, 1950, as
amended; and,
WHEREAS, RVBA has determined that, as allowed by Va. Code § 15.2-5431.11, it is in
its best interest to issue and sell a revenue bond in the original principal amount of up to
$6,270,000 (the "Local Bond") to VRA pursuant to the terms of a Local Bond Sale and
Financing Agreement dated as of April 10, 2015 between the RVBA and VRA (the "Financing
Agreement") to finance the design, engineering and construction of an approximately 47-mile
metropolitan, suburban and rural fiber optic telecommunications network with single ring
architecture in the Roanoke Valley area, including related landscaping, infrastructure and
issuance costs (the "Project"); and,
WHEREAS, the Council of the City of Roanoke, Virginia (the "Roanoke City Council")
adopted on April 6, 2015 a resolution authorizing, among other things, the execution of an
agreement providing for a non-binding obligation of the City of Roanoke to consider certain
appropriations in support of the Local Bond and the Project; which resolution was re-adopted
April 20, 2015 to have the Roanoke City Council approve of certain revisions to the language of
such agreement; and,
WHEREAS, the Council of the City of Salem, Virginia (the "Salem City Council," and,
with the Roanoke City Council, the "City Councils") adopted on April 13, 2015 a resolution
authorizing, among other things, the execution of an agreement providing for a non-binding
obligation of the City of Salem to consider certain appropriations in support of the Local Bond
and the Project.
1
NOW, THEREFORE, for and in consideration of the foregoing recitals, which are
incorporated herein, and of the mutual covenants herein set forth, the parties hereto agree as
follows:
1. Unless otherwise defined, each capitalized term used in this Support Agreement
(this "Agreement") shall have the meaning given it in the Financing Agreement.
2. RVBA shall use its best efforts to issue the Local Bond and to use the proceeds
thereof to finance the costs of the Project.
3. No later than March 1 of each year, beginning March 1, 2016, RVBA shall
(I) provide Salem and Roanoke with the balance in the Local Debt Service Reserve Fund (as
such term is defined in the Financing Agreement) and (2) notify each of the City Councils of
the amount (the "Annual Operating Amount") by which RVBA reasonably expects to need to
fund its (i) debt service obligations under the Financing Agreement and the Local Bond,
(ii) Operation and Maintenance Expenses, and (iii) other payments due and owing by RVBA
under the Financing Agreement in full as and when due during each of the Cities' fiscal years
beginning the following July 1.
4. The City Manager for the City of Roanoke (the "Roanoke City Manager") and the
City Manager for the City of Salem (the "Salem City Manager," and, with the Roanoke City
Manager, the "City Managers") shall include fifty percent (50%) of the Annual Operating
Amount in the budgets submitted to the City Councils for the following fiscal year as an amount
to be budgeted to or on behalf of RVBA. Each of the City Managers shall deliver to VRA
within ten (10) days after the adoption of the Cities' budgets for each fiscal year, but not later
than July 15 of each calendar year, starting with the 2016 calendar year, a certificate stating
whether each of the City Councils has budgeted to or on behalf of RVBA an amount equal to
fifty percent (50%) of the Annual Operating Amount.
5. If at any time Revenues shall be insufficient to make any of the payments referred
to in paragraph 3 hereof, RVBA shall notify each of the City Managers of the amount of such
insufficiency (the "Deficiency Amount") and the City Managers shall request in the same
proportion as set forth in paragraph 4 hereof an appropriation from the City Councils in the
amount necessary to make such payment.
6. The City Managers shall present each request for appropriation pursuant to
paragraph 5 above to the City Councils, and the City Councils shall consider such request at the
City Councils' next regularly scheduled meeting or as soon thereafter as practicable and at which
it is possible to satisfy any applicable notification requirement. Promptly after such meeting, the
City Managers shall notify VRA as to whether the amount so requested was appropriated. If
either of the City Councils shall fail to make any such appropriation, its City Manager shall add
the amount of such requested appropriation to the Annual Operating Amount reported to such
City by its City Manager for the City's next fiscal year.
2
7. The Cities hereby undertake a non-binding obligation to consider for
appropriations such amounts as may be requested from time to time pursuant to paragraphs 4
and 5 above, to the fullest degree and in such manner as is consistent with the Constitution and
laws of the Commonwealth of Virginia and their city charters. The City Councils, while
recognizing that they are not empowered to make any binding commitment to make such
appropriations in future fiscal years, hereby state their intent to make such appropriations in
future fiscal years, and hereby recommend that future City Councils do likewise.
8. It is acknowledged that (i) the Local Bond or portion thereof may be payable
from amounts derived pursuant to this Agreement, (ii) VRA would not purchase the Local Bond
without the non-binding obligation enhancement provided by the Cities pursuant to this
Agreement, and (iii) VRA considers this Agreement as a "local obligation" pursuant to
Section 62.1-216.1 of the Code of Virginia. In the event of the failure of either of the Cities to
make its fifty percent (50%) proportional payment of any Deficiency Amount to the RVBA
under this Agreement, VRA has the right, and is obligated under the Indenture (as defined in the
Financing Agreement) to institute the "state-aid intercept" process set forth in Section 62.1-
216.1 of the Code of Virginia under which the Governor could cause the Comptroller to
withhold all further payment to the City that failed to pay its proportional share of the Deficiency
Amount of funds appropriated and payable by the Commonwealth to such City until the unpaid
sum is obtained. The funds so withheld will be directed to VRA to cure the nonpayment. So
long as there are adequate amounts in the Local Debt Reserve Fund (as defined in the Financing
Agreement) to cover any Local Bond debt service payment then due and payable and due and
payable in the following sixty (60) days, VRA will give the affected City sixty (60) days' notice
before instituting the "state-aid intercept" process. If the Local Debt Service Reserve Fund
balance is not sufficient for such purpose, then VRA may institute the "state-aid intercept"
process without such notice. Notwithstanding anything in this Agreement or elsewhere, it is
further agreed by the parties that in no event shall either the City of Roanoke or the City of
Salem be responsible for requesting the appropriation of funds for any amount greater than fifty
percent (50%) of a Deficiency Amount or for any appropriation request.
9. Nothing herein contained is or shall be deemed to be a pledge or a lending of the
credit of the Cities to RVBA, VRA or to any holder of the Local Bond or to any other person or
entity, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or
the taxing power of either of the Cities, nor shall anything herein contained legally bind or
obligate either of the City Councils to appropriate funds for the purposes described or mentioned
in this Agreement.
10. Any notices or requests required to be given hereunder shall be deemed given if
sent by registered or certified mail, postage prepaid, addressed (i) if to the City of Roanoke,
Virginia, to 215 Church Avenue, S.W., Noel C. Taylor Municipal Building, Room 364,
Roanoke, VA 24011, Attention: City Manager, (ii) if to the City of Salem, Virginia, to 114
North Broad Street, Salem, Virginia 24153, Attention: City Manager, (Hi) if to RVBA, P.O.
Box 2569, Roanoke, Virginia 24010, Attention: Chair, and (iv) if to VRA, to 1111 East Main
Street, Suite 1920, Richmond, Virginia 23219, Attention: Executive Director. Any party may
3
designate any other address for notices or requests by giving written notice to all the other
parties.
11. It is the intent of the parties hereto that this Agreement shall be governed by the
laws of the Commonwealth of Virginia.
12. This Agreement shall remain in full force and effect until the Local Bond and all
other amounts payable by the RVBA under the Financing Agreement have been paid in full.
13. This Agreement may be executed in any number of counterparts, each of which
shall be an original and all of which together shall constitute but one and the same instrument.
14. This Agreement constitutes the entire agreement among the parties. No
amendment to this Agreement shall be valid unless made in writing and signed by the authorized
representatives of the parties.
SIGNATURES APPEAR ON FOLLOWING PAGE
4
IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to
be executed in their respective names by their authorized representatives as of the date first
above written.
CITY OF ROANOKE, VIRGINIA APPROVED AS TO FORM
By:
David A. Bowers, Mayor Roanoke City Attorney
CITY OF SALEM, VIRGINIA APPROVED AS TO FORM
By:
Byron R. Foley, Mayor Salem City Attorney
ROANOKE VALLEY BROADBAND AUTHORITY APPROVED AS TO FORM
By:
Kevin S. Boggess, Chair Counsel for Roanoke Valley
Broadband Authority
VIRGINIA RESOURCES AUTHORITY
By:
Stephanie L. Hamlett, Executive Director
Appropriation and funds for this Agreement are subject to future appropriations.
Roanoke City Director of Finance Date Account Number
[SIGNA7'URE PAGE TO ROANOKE VALLEY BROADBAND SUPPORT AGREEMENT]
5
-4111P—f, .#41144• CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S. W., Suite 456
Aw" Roanoke,Virginia 24011-1536
�..:- Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MMC h:mail clerk(ntrouno kevu.gor JONATHAN L.CRAE'1' CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Cindy Poulton, Clerk
Roanoke City School Board
40 Douglass Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 40212-42015 appropriating funding from
the Commonwealth for various educational programs; and amending and reordaining
certain sections of the 2014-2015 School Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
mt y
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24012
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40212-042015.
AN ORDINANCE to appropriate funding from the Commonwealth for various educational
programs, amending and reordaining certain sections of the 2014-2015 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2014-2015 School Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Prof Other Prof Services 302-110-0000-0000-376J -61400-43313-3-00 $ 11,368
Prof Purchased Services 302-110-0000-0000-376J -61400-43381 -3-00 6,879
Travel Mileage 302-110-0000-0000-376J -61400-45551 -3-00 202
Travel Subsistence& Lodging 302-110-0000-0000-376J -61400-45553-3-00 2,336
Material Educational Supplies 302-110-0000-0000-376J -61400-46614-3-00 29,186
Other Charges General 302-110-0000-0000-376J-61400-45550-3-00 5,745
Teachers 302-110-1060-0050-332J-61100-41121 -0-06 15,002
Teachers 302-110-1060-0420-332J-61100-41121 -0-06 15,000
Teachers 302-110-1060-0350-332J-61100-41121 -0-06 15,000
Revenues
State Grant Receipts 302-000-0000-0000-376J-00000-32400-0 00 $ 55,015
Local Match Grant 302-000- LMAT-0000-376J-00000-72000-0-00 701
State Grant Receipts 302-000-0000-0000-332J-00000-32421-0-00 45,002
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTE T:
/11, /TM �d
City CI .
•
CITY COUNCIL AGENDA REPORT
trc
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: School Board Appropriation Request
Background:
As the result of official School Board action at its April 14, 2015 meeting, the Board respectfully
requested that City Council appropriate funding as outlined in this report.
The Virginia Foundation for Healthy Youth 2015-18 grant of $55,716 is a tobacco use prevention
grant which requires the establishment of policies restricting or preventing tobacco use by minors.
Roanoke City Public Schools (RCPS) is partnered with Blue Ridge Behavioral Health to coordinate
grant assistance. This program will be fully reimbursed by state funds and will end July 30, 2018.
Hurt Park, Fallon Park, and Westside Elementary Schools have received awards from the Virginia
Department of Education for the 2014-15 school year of $45,002 to assist the School Division in
establishing year-round programs. The goal of these programs is to provide greater opportunity for
remediation and enrichment while reducing the potential for a decline in academic skills when
school is not in session. This is an increase to the original award allocation, will be fully reimbursed
by State funds and will end June 1 5, 2015.
Recommended Action:
We recommend that Council concur with this report of the School Board and adopt the attached
budgt ord,inance to establish revenue estimates and to appropriate funding as outlined.
:arb•raA. Dameron
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
P. Steve Barnett, Assistant Superintendent for Operations, RCPS
Kathleen M. Jackson, Acting Executive Director of Fiscal Services, RCPS
•
/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of April, 2015.
No. 40202-042015.
A RESOLUTION memorializing the late Edward Cabell Brand, life-time
resident and dedicated community leader of the Roanoke Valley.
WHEREAS, the members of this Council have learned, with sorrow, of the
passing on Tuesday,January 13, 2015;
WHEREAS,Mr. Brand was born, lived, and died in Salem, Virginia;
WHEREAS, Mr. Brand was a graduate of Andrew Lewis High School;
WHEREAS, Mr. Brand was valedictorian of his 1944 graduating class at
Virginia Military Institute (VMI), where he earned a degree in engineering, and went
on to study at Harvard Business School and the University of Virginia;
WHEREAS, while at VMI, Mr. Brand was called to serve in the 70th Infantry
Division in World War II;
WHEREAS, Mr. Brand became an economic analyst in the Intelligence Office
of Berlin's Military Government and served with the United States Foreign Service in
Europe, where he assisted in implementing the Marshall Plan to rebuild devastated
Europe; and, at the completion of his military service, held the rank of Captain and
was a recipient of the Bronze Star;
WHEREAS, after his military service, Mr. Brand returned to VMI to complete
his education;
WHEREAS, after college, Mr. Brand went to work at the Ortho Vent Shoe
Company in Salem, a company founded by his grandfather, and eventually became
president and took the company public as The Stuart McGuire Company in 1970;
WHEREAS, Mr. Brand merged The Stuart McGuire with The Home Shopping
Network, where he remained as a consultant until 1995;
WHEREAS, in 1965, Mr. Brand founded Total Action Against Poverty,
currently known as Total Action for Progress (TAP), a community action agency that
has brought more than $300 million to the Roanoke Valley;
WHEREAS, Mr. Brand served on a number of boards including First Virginia
Bank, Armstrong Chemicals, Electrolux Corporation, and The Virginia State Board of
Health, serving as its chairman for four years, becoming the first businessman to ever
hold that position;
WHEREAS, Mr Brand was a trustee of the H. John Heinz III Center for
Science, Economics and the Environment; chairman of Young Presidents
Organization; a board member of The National Academy of Sciences and the Virginia
Water Project; and was chairman of Child Health Investment Partnership (CHIP)
until 1996;
WHEREAS, in 1987, Mr. Brand founded The Cabell Brand Center for
International Poverty and Research Studies, an educational center that afforded
students with the opportunity to study and research issues of poverty, peace, and the
environment;
WHEREAS, Mr. Brand was the author of If Not Me, Then Who?, a review of his
life experiences and the crucial role these experiences played in inspiring his passion
for public service;
WHEREAS, Mr. Brand was honored with numerous awards for his service and
commitment to the public, including the VISTA Award that recognized Mr. Brand as
the businessman in the United States who had done the most for low-income
Americans; the Lyndon Baines Johnson Humanitarian Award; Virginia Governor
Gold Medal Award for volunteering excellence; the first Jonathan Daniels Award
from VMI; Noel Taylor Humanitarian Award; Salem Rotary Club's Outstanding
Citizen Award; and Roanoke-Salem Chamber of Commerce Lifetime Achievement
Award;
WHEREAS, Mr. Brand received honorary degrees from Washington & Lee
University, Roanoke College, Ferrum College, Virginia Western Community College,
and Lynchburg College;
WHEREAS, Mr. Brand was featured in Some Do Care to acknowledge his
exemplary leadership in the United States, and in Who's Who in America;
WHEREAS, throughout his life in the Roanoke Valley, Mr. Brand epitomized
the dedicated public servant and his impact on all people in the Roanoke Valley is his
bequest to his beloved community;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Council adopts this Resolution as a means of recording its deepest
regrets at the passing of Edward Cabell Brand, extending to his family its
sincerest condolences, and recognizing the indelible legacy he left to the
Roanoke Valley and his fellow citizens.
2. The City Clerk is directed to forward an attested copy of this resolution to
Mr. Brand's children, Sylvia Brand Knaup of Columbia, Tennessee, Miriam
Brand Kline of Richmond, Virginia, Caroline Brand Mateja of
Charlottesville, Virginia, and Liza Pence Ursa of Dallas, Texas.
APPROVED
ATTEST:
ame M on R nolds, MC - __ - Ia .A. Bower
City Clerk Mayor
• n'.e
oa
CITY OF ROANOKE
4 OFFICE OF THE CITY CLERK
.4 215 Church Avenue,S. W.,Suite 456
9 Roanoke,Virginia 24011-1536
-- telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON REYNOLDS,MM(' r%mail: elerk(u ro:umkeva.gov JONATHAN E.CRAFT,CM('
City Clerk Deputy City Clerk
April 27, 2015 CECELIA'r.WEBB,CMC
Assistant Deputy City Clerk
Ken King, P.E.
District Engineer
Virginia Department of Transportation
Salem District
731 Harrison Avenue
Salem, Virginia 24153
Dear Mr. King:
I am enclosing copy of Ordinance No. 40213-042015 authorizing the proper City
officials to execute a special warranty deed to grant to the Commonwealth of Virginia
(Commonwealth) and sell to the Commonwealth certain interests and rights in portions
of City owned real properties situated at 0 Southside Rte. 581, N.W., Roanoke, Virginia,
which real property is designated as Official Tax Map No. 2360102; 0 Court Street,
N.W., Roanoke, Virginia, which property is designated as Official Tax Map No.
2240104; and 2020 Oakland Boulevard, N.W., Roanoke, Virginia, which real property is
designated as Official Tax Map No. 2250102; (collectively, the Premises); authorizing
the City Manager to execute the Deed to convey to the Commonwealth (i) a permanent
drainage easement of approximately 6,953 square feet of land, more or less, on a
portion of property designated as Official Tax Map No. 2360102; (ii) a fee interest in
approximately 36,934 square feet of land, more or less, and being a portion of property
designated as Official Tax Map No. 2240104; (iii) a permanent drainage easement of
approximately 36,393 square feet of land, more or less, on a portion of property
designated as Official Tax Map No. 2240104; (iv) a temporary construction easement of
approximately 31,372 square feet of land, more or less, on portions of property
designated as Official Tax Map No. 2240104; (v) a fee interest in approximately 8,467
square feet of land, more or less, and being a portion of property designated as Official
Tax Map No. 2250102; (vi) a permanent drainage easement of approximately 19,051
square feet of land, more or less, on a portion of property designated as Official Tax
Map No. 2250102; and (vii) a temporary construction easement of approximately 2,785
square feet of land, more or less, on portions of property designated as Official Tax Map
No. 2250102 (collectively, the Rights, Interests, and Easements); authorizing the sale of
the Rights, Interests, and Easements to the Commonwealth for the sum of $82,250;
authorizing the City Manager to execute such further documents and take such further
actions as may be necessary to accomplish the above matters; providing for an
effective date; and dispensing with the second reading by title of this Ordinance.
Ken King, P.E.
April 27, 2015
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
y\ • ION& ( ta'14.0k'101
Stephanie M. Moon eynolds, MMC
City Clerk
Enclosure
pc: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24012
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Sherman M. Stovall, Assistant City Manager for Operations
Mark Jamison, Transportation Manager
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
IN TIIF, COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40213-042015.
AN ORDINANCE authorizing the proper City officials to execute a special warranty
deed (Deed) to grant to the Commonwealth of Virginia (Commonwealth) and sell to the
Commonwealth certain interests and rights in portions of City owned real properties situated at 0
Southside Rte. 581, N.W., Roanoke, Virginia, which real property is designated as Official Tax
Map No. 2360102; 0 Court Street, N.W., Roanoke, Virginia, which property is designated as
Official Tax Map No. 2240104; and 2020 Oakland Boulevard, N.W., Roanoke, Virginia, which
real property is designated as Official Tax Map No. 2250102; (collectively, the Premises);
authorizing the City Manager to execute the Deed to convey to the Commonwealth (i) a
permanent drainage easement of approximately 6,953 square feet of land, more or less, on a
portion of property designated as Official Tax Map No. 2360102; (ii) a fee interest in
approximately 36,934 square feet of land, more or less, and being a portion of property
designated as Official Tax Map No. 2240104; (iii) a permanent drainage easement of
approximately 36,393 square feet of land, more or less, on a portion of property designated as
Official Tax Map No. 2240104; (iv) a temporary construction easement of approximately 31,372
square feet of land, more or less, on portions of property designated as Official Tax Map No.
2240104; (v) a fee interest in approximately 8,467 square feet of land, more or less, and being a
portion of property designated as Official Tax Map No. 2250102; (vi) a permanent drainage
easement of approximately 19,051 square feet of land, more or less, on a portion of property
designated as Official Tax Map No. 2250102; and (vii) a temporary construction easement of
approximately 2,785 square feet of land, more or less, on portions of property designated as
L:\ATTORNEY\CASE SHAREi 581 iNTERCHANGE PHASE 11 IMPROVEMENTS 7 2014\Ordinance approving SW Deed for 1581
Interchange properties 4 20 15.docx 4/8/15
Official Tax Map No. 2250102 (collectively, the Rights, Interests, and Easements); authorizing
the sale of the Rights, Interests, and Easements to the Commonwealth for the sum of $82,250;
authorizing the City Manager to execute such 'further documents and take such further actions as
may be necessary to accomplish the above matters; providing for an effective date; and
dispensing with the second reading by title of this Ordinance.
WHEREAS, the Commonwealth of Virginia Department of Transportation (VDOT) has
commenced construction of highway improvements in connection with Interstate 581/Valley
View Boulevard Interchange within the City (Project);
WHEREAS, the Commonwealth requires certain rights and interests in City owned
properties identified as the Premises in connection with the Project being constructed by VDOT;
WHEREAS, the Commonwealth has proposed acquisition of the Rights, Interests, and
Easements, from the City for the sum of$82,250;
WHEREAS, the Council, after proper advertisement, held a public hearing on the above
matter on April 20, 2015, pursuant to Sections 15.2-1800 and 15.2-1813, Code of Virginia
(1950), as amended, at which public hearing all parties and interested entities were afforded the
opportunity to be heard on the above matter; and
WHEREAS, after closing the public hearing, Council believes that the sale of the Rights,
Interests, and Easements will benefit the City and its citizens.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council approves the Deed as set forth in the City Council Agenda Report
dated April 20, 2015, which deed conveys to the Commonwealth the Rights, Interests and
Easements in portions of the Premises for the sum of$82,250. City Council further finds that the
L:\ATTORNEY\CASE SHARE\i 581 iNTERCHANGE PHASE II IMPROVEMENTS 7 2014\Ordinance approving SW Deed for 1581
Interchange properties 4 20 15.docx 4/8/15
sale of the Rights, Interests and Easements as set forth in the City Council Agenda Report dated
April 20, 2015, will be of economic benefit to the City and its citizens.
2. The City Manager is hereby authorized on behalf of the City to execute, deliver,
and perform the Deed, and sell, convey and transfer the Rights, Interests, and Easements in
portions of the Premises as described in the City Council Agenda Report dated April 20, 2015, to
the Commonwealth. The Deed is to be substantially similar to the document attached to the City
Council Agenda Report dated April 20, 2015, and approved as to form by the City Attorney.
The purchase price to be paid to the City is $82,250, of which $38,500 shall be transferred to
Roanoke City Public Schools with respect to the portion of the price attributable to the property
designated as Official Tax Map No. 2250102 at which Round Hill School is constructed and is
operated.
3. The City Manager is further authorized to negotiate, execute, deliver, and
implement such further documents and agreements and take such further actions as may be
necessary to implement, administer, and enforce the option, and negotiate, execute, deliver, and
implement any other agreements or documents related to this matter. The form of all such other
documents is to be approved as to form by the City Attorney.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading
by title of this Ordinance is hereby dispensed with.
5. This Ordinance is effective as of the date of its passage.
ATTEST:
tefaiit,ihe).City Clerk.
L\ATTORNEY\CASE SHARE\i 581 iNTERCHANGE PHASE II IMPROVEMENTS 7 2014\Ordinance approving SW Deed for 1581
Interchange properties 4 20 15.docx 4/8/15
Y,. M _
i ,g. CITY OF ROANOKE
It OFFICE OF THE CITY CLERK
215 Church Avenue,S. W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE EPHANIE M.MOON REYNOLDS,MMC 1';mail: clerk(�i?roanokeva.gov JONATHAN E.CRAVE,CMC
City Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
I am attaching copy of Budget Ordinance No. 40214-042015 appropriating funding from
the sale of property rights to the Round Hill — Phase Ill project to the Economic and
Community Development Reserve; and amending and reordaining certain sections of
the 2014-2015 Capital Projects and School Capital Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
51*,,,,„,4,-. IV) . IniV0t-6,(21-114%—A)V
Stephanie M. Moon Reynolds, MMC
City Clerk
Attachment
pc: Cindy Poulton, Clerk, Roanoke City School Board, 40 Douglass Avenue, N. W.,
Roanoke, Virginia 24012
Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24012
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director, Management and Budget
Mark Jamison; Transportation Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of April, 2015.
No. 40214-042015.
AN ORDINANCE to appropriate funding from the sale of property rights to the
Round Hill — Phase III project and to the Economic and Community Development
Reserve, amending and reordaining certain sections of the 2014-2015 Capital Projects
and School Capital Funds Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2014-2015 Capital Projects and School Capital Projects Funds
Appropriations be, and the same are hereby, amended and reordained to read and
provide as follows:
Revenue
Sale of Property Rights 08-110-1234-1075 $ 43,750
Appropriations
Appropriated from General Revenue 31-065-6059-9003 38,500
Revenue
Sale of Property Rights 31-110-1234-1075 38,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
tiSies N 4400)
City Clerk.
CITY COUNCIL AGENDA REPORT
s r
To: Honorable Mayor and Members of City Council
Meeting: April 20, 2015
Subject: Conveyance of Property Rights and Interests in Portions of City-
owned Property located adjacent to Valley View Boulevard, N.W.
and Interstate 581 to the Commonwealth of Virginia
Department of Transportation (VDOT) in Connection with the
I-581/Valley View Boulevard Interchange Improvements
Background:
The Virginia Department of Transportation (VDOT) has requested the City
transfer certain interests and rights in City-owned properties situated at 0
Southside Rte 581 , N.W., designated as Official Tax Map No. 2360102; 0 Court
Street, N.W., designated as Official Tax Map No. 2240104; and 2020 Oakland
Boulevard, N.W., designated as Official Tax Map No. 2250102. These various
requested property rights include permanent drainage easements, fee simple
interests, and temporary construction easements necessary to implement,
facilitate, and complete the construction of improvements to the Valley View
Boulevard and Interstate 581 Interchange. The specific rights and interests to
be acquired by VDOT, and the square footage of property associated with such
acquisitions are detailed in the proposed Deed of Conveyance which is attached
to this report for City Council's information.
Considerations:
VDOT will pay the City the sum of $82,250 for these rights and interests.
Because some of the rights and interests to be acquired by VDOT affect the
property containing Round Hill Elementary School (Official Tax Map No.
2250102), the City will transfer $38,500 to Roanoke City Public Schools, which
is the amount attributable to the value of those specific property rights received
from VDOT. Pursuant to City Council policy, the remaining $43,750 will be
deposited in the City's Economic and Community Development Reserve.
The conveyance of these property rights and interests will support further
economic growth in the City through the facilitation of the I-581/Valley View
Boulevard interchange project improvements. The conveyance of these rights
and interests will have no adverse impact on the City's remaining adjacent
property interests or on the operation of Round Hill Elementary School and
planned improvements to the existing facility.
Under Section 15.2-1800, et seq., Code of Virginia (1 950), as amended, prior to
conveying rights and interests in City-owned property, the City is required to
give public notice, conduct a public hearing, and adopt an ordinance by City
Council.
Recommended Action:
Absent comments at the public hearing needing further consideration,
authorize the City Manager to execute a deed of conveyance to the
Commonwealth of Virginia with special warranty covenants, similar in form to
that which is attached to this report; such deed to be approved as to form by
the City Attorney.
Authorize the City Manager to execute such further documents and take such
further actions as may be necessary to accomplish the above matter with the
form of such documents to be approved by the City Attorney, and to
implement, administer, and enforce any subsequent documents.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $82,250, and to appropriate funding in the amount of $38,500
for payment to Roanoke City Public Schools into an expenditure account
established by the Director of Finance.
I
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
Mark Jamison, Transportation Manager
2
DRAFT DATE: 04.09.2015
OFFICIAL TAX MAP NOS.2360102,2240104,and 2250102 SF-9(LA)
G-PIN # Revised 10/14
UPC 16595
PREPARED BY VDOT
UNDER SUPERVISION OF THE
OFFICE OF THE ATTORNEY GENERAL
Exempted from recordation taxes
and fees under Sections 58.1-811(AX3),
58.1-811(CX5),58.1-3315,25.1-418,
42.1-70, 17.1-266,and 17.1-279(E)
Consideration:$82,250.00
Assessed value:Not Assessed
THIS DEED, made this day of , 20 , by and between the CITY OF ROANOKE,
VIRGINIA, a Municipality,Grantor,and the COMMONWEALTH OF VIRGINIA, 731 Harrison Avenue
Salem, VA 24153, acting through its Department of Transportation,Grantee;
WITNESSETH: THAT WHEREAS, the Council of the City of Roanoke, Virginia, at its
meeting held on April 20, 2015, duly authorized the conveyance to the Commonwealth of Virginia,
Department of Transportation, of certain lands, after scheduling and advertising a public hearing on the
matter.
NOW, THEREFORE, for and in consideration of the sum of$82,250 paid by the Grantee to the
Grantor, receipt of which is hereby acknowledged, the Grantor hereby grants and conveys unto the
Grantee, with special warranty covenants, the following described land and/or easements on land of the
Grantor,all of which lies in the City of Roanoke, Virginia:
A. Rights and interests in Roanoke Official Tax Map No.2360102
The permanent right and easement for the proper construction and maintenance of drainage
ditch/structure on portions of property of the Grantor designated as Roanoke Official Tax Map No.
2360102, and said portion depicted on Sheets 5 and 5RW, of the plans for 1-581, State Highway Project
0581-128-109, RW-201 (the "Plans"); said permanent easement for the proper construction and
maintenance of drainage ditch/structure be more particularly located on this portion of the property
depicted as Roanoke Official Tax Map No. 2360102 from a point approximately opposite Interstate 581
construction baseline Station 195+12.19 to a point opposite approximately to Interstate 581 construction
baseline Station 197+45.67; said permanent easement containing approximately 6,953 square feet of land;
more or less.
UPC 16595 — 1 —
Parcel 007
DRAFT DATE: 04.09.2015
Being a part of the property of the Grantor designated as Roanoke Official Tax Map No.
2360102, property acquired by the Grantor from Dominion Trust Company(formerly The First National
Exchange Bank of Virginia), as sole surviving trustee under the will of P.C. Huff for Frances Huff Car,
as sole surviving trustee under the will of Nora V. Hull, and as executor of the will of Katherine Huff
Tucker and trustee under agreement with Katherine Huff Tucker, Frances E. Huff Carr, Peter Huff Ring,
and Elfleda A Ring, by deed dated April 6, 1989 and recorded in Deed Book 1601, Page 754, in the
Clerk's Office of the circuit Court of the city of Roanoke,Virginia.
B. Rights and interests in Roanoke Official Tax Map No. 2240104
A portion of certain real property of Grantor designated as Roanoke Official Tax Map No.
2240104, said portion consisting of approximately 36,934 square feet of land, more or less, and said
portion depicted on Sheets 6, 6C, 6RW, and 6CRW of the Plans and said portion being more particularly
described as follows:
Beginning on the southeasterly side of Interstate 581, Valley View Boulevard Interchange
Construction Baseline from a point opposite approximate Ramp W construction baseline Station
19+60.53,to a point opposite approximate Ramp W construction baseline Station 21+99.12.
Together with the permanent right and easement for the proper construction and maintenance of
drainage ditch/structure on portions of property of the Grantor designated as Roanoke Official Tax Map
No. 2240104, and depicted on Sheets 6,6C, 6RW,and 6CRW of the Plans, containing 36,393 square feet
of land, more or less, and more particularly located on the portion of property of the Grantor designated
as Roanoke Official Tax Map No. 2240104 as beginning opposite approximate Ramp W construction
baseline Station 10+28.04 to opposite approximate Ramp W construction baseline Station 11+20.08; and
also more particularly located on the portion of property depicted as Roanoke Official Tax Map No.
2240104 as beginning opposite approximate Ramp W construction baseline Station 17+57.43 to opposite
approximate Ramp W construction baseline Station 21+39.45.
Together with the temporary right and easement to extend the road slopes and/or other
construction onto the portions of the property of the Grantor designated as Roanoke Official Tax Map
No. 2240104, such temporary right and easement being shown on Sheets 6, 6C, 6RW, and 6CRW of the
Plans, and being more particularly located from opposite approximate Ramp W construction baseline
Station 17+28.06 to opposite approximate Ramp W construction baseline Station 18+81.25; and from
opposite approximate Ramp W construction baseline Station 20+71.69 to opposite approximate Ramp W
construction baseline Station 20+71.69 to opposite approximate Ramp W construction baseline Station
22+02.03. The area of these temporary construction easement containing approximately 31,372 square
feet of land, more or less.
Being a part of the property of the Grantor designated as Roanoke Official Tax Map No.
2240104, property acquired by the Grantor from Western Virginia Land Trust by deed dated January 4,
2004,and recorded as Instrument No. 020000367 in the Clerk's Office of the Circuit Court of the City of
Roanoke,Virginia.
UPC 16595 _2 _
Parcel 007
DRAFT DATE: 04.09.2015
C. Rights and interests in Roanoke Official Tax Map No. 2250102
A portion of certain property of the Grantor designated as Roanoke Official Tax Map No.
2250102, said portion consisting of approximately 8,467 square feet of land, more or less, and said
portion depicted as Sheets 6, 6B, 6RW, and 6BRW of the Plans,and said portion being more particularly
described as follows:
Beginning on the southeast side of Valley View Boulevard construction baseline from a point on
the property of the Grantor opposite approximate Ramp Y construction baseline Station 13+91.44 to a
point on the property of the Grantor opposite approximate Valley View Boulevard construction baseline
Station 336+11.89.
Together with the permanent right and easement for the proper construction and maintenance of
drainage ditch/structure on portions of the property of the Grantor designated as Roanoke Official Tax
Map No. 2250102 and being depicted on Sheets 6, 6B,6RW, and 6BRW on the Plans, containing 19,051
square feet of land, more or less, and said easement for the proper construction and maintenance of
drainage ditch/structure on portions of the property of the Grantor designated as Roanoke Official Tax
Map No. 2250102 as beginning from opposite approximate Ramp Y construction baseline Station
14+47.63 to opposite approximate Valley View Boulevard construction baseline Station 337+00.00; and
also beginning from opposite approximate Ramp ZZ construction baseline Station 10+24.40 to opposite
approximate Ramp ZZ construction baseline Station 11+77.78.
Together with the temporary right and easement to extend the road slopes and/or other
construction onto portions of the property of the Grantor designated as Roanoke Official Tax Map No.
2250102, such temporary right and easement being shown on Sheets 6, 6B, 6RW, and 6BRW on the
Plans,and being more particularly located on property of the Grantor designated as Roanoke Official Tax
Map No. 2250102 as beginning opposite approximate Valley View Boulevard construction baseline
Station 337+00.00 to opposite approximate Valley View Boulevard construction baseline Station 338+24.
The area of these temporary construction easements containing approximately 2,785 square feet of land,
more or less.
Being a part of the property of the Grantor designated as Roanoke Official Tax Map No.
2250102, and property acquired by the Grantor from Jean W. Staples, William Watts, and Elizabeth B.
Watts, by deed dated November 24, 1959, and recorded in Deed Book 1066, Page 375 in the Clerk's
Office of the Circuit Court of the City of Roanoke,Virginia.
For a more particular description of the land and easement interests herein conveyed, reference is
made to Sheets 5, 5RW, 6, 6RW, 6B, 6BRW, 6C, and 6CRW of the Plans, showing the land being
conveyed in fee simple as outlined in RED on the respective Sheets, outlined the permanent drainage
easements being conveyed as outlined in GREEN, and the temporary construction easements being
conveyed as outlined in ORANGE.The Plans are recorded simultaneously herewith in the State Highway
UPC 16595
Parcel 007
DRAFT DATE: 04.09.2015
Plat Book , Page • and in the Clerk's Office of the Circuit Court of the City of Roanoke,
Virginia as Instrument No.
AND FURTHER WITNESSETH: THAT WHEREAS, all or part of Interstate 581 has been
designated as a Limited Access Highway in accordance with the provision of Sections 33.2-401,
33.2-402,33.2-403 and 33.2-404 of the Code of Virginia of 1950,as amended;
NOW, THEREFORE, for the aforesaid consideration the Grantor doth also hereby grant and
convey unto the Grantee with special warranty any and all easements of access, light or air, incident to the
lands of the Grantor abutting upon the Limited Access Highway, and/or upon any of its ramps, loops, or
connections at and with intersecting highways, the line or lines along which the easements herein
conveyed lie being described as follows:
From a point on the proposed southwestern Limited Access line opposite approximate Interstate
581,Valley View Boulevard Interchange Ramp W construction baseline Station 17+02.70, the lands now
or formerly belonging to Peter Huff Ring, et. al.; thence along the said proposed southwestern Limited
Access line to a point opposite approximate Ramp WW construction baseline Station 11+56, a point in
the lands of the landowner; and also from a point on the proposed southeastern Limited Access line
opposite approximate Interstate 581, Valley View Boulevard Interchange Ramp Y construction baseline
Station 13+91.44, the lands of the landowner; thence along the said proposed southeastern Limited
Access line to a point opposite approximate Valley View Boulevard construction baseline Station
337+50, the lands now or formerly belonging to Reality Income Properties 9, LLC; and depicted on
Sheets 6,6RW,6B,and 6BRW of the Plans attached hereto and made a part hereof and shown in BLUE. .
It is covenanted and agreed that this conveyance is made pursuant to the provisions of Sections
33.2-401,33.2-402,33.2-403 and 33.2-404 of the Code of Virginia of 1950,as amended,which shall be a
covenant running with the abutting lands of the Grantor, which abut upon the Limited Access Highway,
and/or upon any of its ramps, loops, or connections at or with intersecting highways, along the line or
UPC 16595
Parcel 007
DRAFT DATE: 04.09.2015
lines hereinabove described, as if the Article, as amended, was herein fully recited. Nothing herein
contained shall be construed to convey any easement of access, light or air, incident to any lands of the
Grantor abutting upon any highway other than the Limited Access Highway, ramps, loops, and
connections, nor as denying the Grantor the right of ingress to and egress from any of the Grantor's lands
which abut upon any service road now or hereafter constructed by the Grantee to provide access to and
from the Limited Access Highway.
It is understood and agreed that the proposed retaining wall shown on Sheet 6, beginning on the
southwest side of Interstate 581, Valley View Boulevard Interchange construction baseline from a point
in the lands of the landowner opposite approximate Ramp W construction baseline Station 18+20, to a
point in the lands of the landowner opposite approximate Ramp W construction baseline Station 20+45,
will be the sole cost and responsibility of the Grantee to construct, maintain, repair, and replace said
improvement.
Furthermore, it is understood and agreed the temporary construction easements will terminate at
such time as the construction of the project is completed and all rights conveyed by the temporary
construction easements shall automatically revert to the Grantor, and the Grantee shall restore any
portions of land of the Grantor disturbed by construction of the project adjacent to the easement. The
Grantee acknowledges and agrees that in the event any of the Grantor's land is damaged or disturbed as a
result of the Grantee's exercise of its rights under the permanent drainage easements or temporary
construction easements granted herein, or as a result of construction by the Grantee on the portions of the
Grantor's lands conveyed in fee simple to the Grantee,the Grantee will restore such land of the Grantor to
the same condition, or as close thereto as is reasonably practical, in which such land existed
immediately prior to the Grantee's exercise of the its rights hereunder.
UPC 16595 —5—
Parcel 007
DRAFT DATE: 04.09.2015
The Grantor by the execution of this instrument acknowledges that the plans for the aforesaid
project as they affect its property have been fully explained to its authorized representative.
The Grantor covenants that it has the right to convey portions of the land of the Grantor,
described herein, to the Grantee; that it has done no act to encumber the same; and that it will execute
such further assurances of the same land as may be requisite.
The Grantor covenants and agrees for itself, its successors and assigns, that the consideration
hereinabove mentioned and paid to it shall be in lieu of any and all claims to compensation for land, and
for damages, if any,to the remaining lands of the Grantor which may result by reason of the use to which
the Grantee will put the land to be conveyed, including such drainage facilities as may be necessary.
WITNESS the following signature and seal:
ATTEST: CITY OF ROANOKE, VIRGINIA
BY (SEAL)
City Clerk Christopher P.Morrill
City Manager
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE,VIRGINIA, to-wit:
The foregoing instrument was acknowledged before me this day of , 2015, by
Christopher P. Morrill, the duly authorized city manager of the City of Roanoke, Virginia, a municipal
corporation,on behalf of the City of Roanoke, Virginia.
My commission expires:
Notary Registration No:
Notary Public
SEAL
UPC 16595 —6—
Parcel 007
DRAFT DATE: 04.09.2015
The Commonwealth of Virginia accepts this deed this day of ,2015.
COMMONWEALTH OF VIRGINIA
By:
Name:
Title:
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF
The foregoing instrument was acknowledged before me this _ day of
, 2015, by , the duly authorized
of the Commonwealth of Virginia,on behalf of the Commonwealth of Virginia.
My Commission expires:
Notary Registration No.:
Notary Public
Approved as to form:
Assistant City Attorney
UPC 16595 — 7—
Parcel 007
THE ROANOKE TIMES
roanoke.com—
Your Community. Your Times.
Roanoke Times Order Confirmation for Ad #0000139106-01
Ad Content Proof Actual Size
NOTICE OF PUBLIC HEARING
COUNCIL OF THE CITY OF
ROANOKE,VIRGINIA
Pursuant to the requirements of
Sections 15.2-1800(0) and 15.2-1813,
Code of Virginia,(1950),as amended,
notice is hereby given that the Council
of the City of Roanoke. Virginia
(Council)will hold a public hearing at
its regular meeting on Monday. April
20,2015,at 7:00 p.m..local time,or as
soon thereafter as Council is available,
in the Council Chamber. Room 490.
Noel C.Taylor Municipal Building,215
Church Avenue, S.W., Roanoke,
Virginia,24011,to sell certain fee and
easement interests and rights in
certain properties owned by the City of
Roanoke, Virginia (City), situated in
Roanoke. Virginia, to the
Commonwealth of Virginia, acting
through its Department of
Transportation(VDOT), in connection
with roadway improvement to the 1-581
and Valley View Boulevard Interchange
in Roanoke,Virginia. The specific City-
owned properties in which VDOT seeks
to acquire certain rights,interests,and
easements are:
Roanoke Official Tax Map
No.2360102
0 Snuthside Rte.581 N.W.
Roanoke.VA
Roanoke Official Tax Map
No.2240104
0 Court Street,N.W.
Roanoke,VA
Roanoke Official Tax Map
No.2250102
2020 Oakland Boulevard,N.W.
Roanoke,VA
The specific rights, interests, and
easements in City-owned properties
proposed to be conveyed to VDOT are
described as follows:
(a) A permanent right and easement
for construction and maintenance of a
drainage ditch/structure on
approximately 6,953 square feet of
land,more or less,on a portion of City-
owned property designated as Roanoke
Official Tax Map No.2360102;
(b) A fee interest in a portion of real
property, consisting of approximately
36,934 square feet of land.more or less.
and being a portion of City-owned
property designated as Roanoke
Official Tax Map No.2240104;
(c) A permanent right and easement
for construction and maintenance of a
drainage ditch/structure on portions of
City-owned property designated as
Roanoke Official Tax Map No.2240104,
and containing approximately 36,393
square feet of land,more or less;
(d) A temporary right and easement
to extend the road slopes and/or other
construction on portions of City-owned
property designated as Roanoke
Official Tax Map No. 2240194,
consisting of approximately 31372
square feet of land,more or less:
(e) A fee interest in a portion of real
Property. consisting of approximately
8,467 square feet of land,more or less,
and being a portion of City-owned
property designated as Roanoke
Official Tax Map No.2250102:
(f) A permanent right and easement
for construction and maintenance of a
drainage ditch/structure on portions of
City-owned property designated as
Roanoke Official Tax Map No.2250102,
and being approximately 19.051 square
feet of land,more or less:and
(g) A temporary right and easement
4/7/2015 9:53:30AM 2
to extend the road slopes and/or other
construction on portions of City-owned
property designated as Roanoke
Official Tax Map No. 2250102, and
containing approximately 2,785 square
feet of land,more or less.
The rights,interests,and easements
proposed to be conveyed to VDOT are
more particularly described in a
proposed deed,with special warranty
covenants,from the City to VDOT and
accompanying plats. VOOT will pay to
the City the sum of$82,250 for these
rights, interests, and easements. A
copy of the proposed deed, plats
prepared by VDOT that depict the
rights,interests,and easements to be
acquired by VOOT,an appraisal of the
rights,interests,and easements being
acquired by VDOT, and a proposed
ordinance approving the sale are on
file in the City Clerk's Office,Room 456.
Noel C.Taylor Municipal Building,215
Church Avenue, S.W., Roanoke,
Virginia,24011,on and after Thursday
April 9,2015. for further information,
you may contact the Office of the City
Clerk at(540)853-2541.
All parties and interested persons
may appear on the above date and
time of the public hearing and be heard
on this matter.
if you are a person who needs
accommodations for this hearing,
please contact the City Clerk's Office at
(540)853-2541 before 12:00 noon on
Thursday.April 16,2015.
Given under my hand this 6th day of
April,2015.
Stephanie M.Moon Reynolds,MMC
City Clerk
(139106)
4/7/2015 9:53:30AM 3
NOTICE OF PUBLIC HEARING
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Pursuant to the requirements of Sections 15.2-1800(B) and 15.2-1813, Code of Virginia, (1950),
as amended, notice is hereby given that the Council of the City of Roanoke, Virginia (Council)
will hold a public hearing at its regular meeting on Monday, April 20,2015, at 7:00 p.m., local
time, or as soon thereafter as Council is available, in the Council Chamber, Room 450, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, to sell certain
fee and easement interests and rights in certain properties owned by the City of Roanoke,
Virginia (City), situated in Roanoke, Virginia, to the Commonwealth of Virginia, acting through
its Department of Transportation (VDOT), in connection with roadway improvement to the I-
581 and Valley View Boulevard Interchange in Roanoke, Virginia. The specific City-owned
properties in which VDOT seeks to acquire certain rights, interests, and easements are:
Roanoke Official Tax Map
No. 2360102
0 Southside Rte. 581 N.W.
Roanoke, VA
Roanoke Official Tax Map
No. 2240104
0 Court Street, N.W.
Roanoke, VA
Roanoke Official Tax Map
No. 2250102
2020 Oakland Boulevard, N.W.
Roanoke, VA
The specific rights, interests, and easements in City-owned properties proposed to be conveyed
to VDOT are described as follows:
(a) A permanent right and easement for construction and maintenance of a drainage
ditch/structure on approximately 6,953 square feet of land, more or less, on a
portion of City-owned property designated as Roanoke Official Tax Map No.
2360102;
(b) A fee interest in a portion of real property, consisting of approximately 36,934
square feet of land, more or less, and being a portion of City-owned property
designated as Roanoke Official Tax Map No. 2240104;
(c) A permanent right and easement for construction and maintenance of a drainage
ditch/structure on portions of City-owned property designated as Roanoke
1
Official Tax Map No. 2240104, and containing approximately 36,393 square feet
of land, more or less;
(d) A temporary right and easement to extend the road slopes and/or other
construction on portions of City-owned property designated as Roanoke Official
Tax Map No. 2240104, consisting of approximately 31,372 square feet of land,
more or less;
(e) A fee interest in a portion of real property, consisting of approximately 8,467
square feet of land, more or less, and being a portion of City-owned property
designated as Roanoke Official Tax Map No. 2250102;
(f) A permanent right and easement for construction and maintenance of a drainage
ditch/structure on portions of City-owned property designated as Roanoke
Official Tax Map No. 2250102, and being approximately 19,051 square feet of
land, more or less; and
(g) A temporary right and easement to extend the road slopes and/or other
construction on portions of City-owned property designated as Roanoke Official
Tax Map No. 2250102, and containing approximately 2,785 square feet of land,
more or less.
The rights, interests, and easements proposed to be conveyed to VDOT are more particularly
described in a proposed deed, with special warranty covenants, from the City to VDOT, and
accompanying plats. VDOT will pay to the City the sum of$82,250 for these rights, interests,
and easements. A copy of the proposed deed, plats prepared by VDOT that depict the rights,
interests, and easements to be acquired by VDOT, an appraisal of the rights, interests, and
easements being acquired by VDOT, and a proposed ordinance approving the sale are on file in
the City Clerk's Office, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W., Roanoke, Virginia, 24011, on and after Thursday, April 9, 2015. For further information,
you may contact the Office of the City Clerk at (540)853-2541.
All parties and interested persons may appear on the above date and time of the public
hearing and be heard on this matter.
If you are a person who needs accommodations for this hearing, please contact the City
Clerk's Office at (540)853-2541 before 12:00 noon on Thursday, April 16„ 2015.
Given under my hand this 6th day ofApril, 2015.
Stephanie M. Moon Reynolds, MMC
City Clerk
2
NOTE TO PUBLISHER:
Please publish once in the The Roanoke Times, legal notices, on Thursday, April 9, 2015.
Please send bill to: Please send affidavit of publication to:
R. Brian Townsend, Assistant City Manager Stephanie M. Moon Reynolds, City Clerk
for Community Development 456 Noel C. Taylor Municipal Building
364 Noel C. Taylor Municipal Building 215 Church Avenue, S.W.
215 Church Avenue, S.W. Roanoke, VA 24011
Roanoke, VA 24011 (540)853-2541
(540)853-2333
3
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S. W., Suite 456
;s Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
Sl Ei'l1ANIE M.MOON REYNOLDS,MMC E-mail: clerk(i`roanokeva.gov JONATHAN E.CRAFT CMC
City, Clerk Deputy City Clerk
CECELIA T.WEBB,CMC
Assistant Deputy City Clerk
April 27, 2015
Amanullah Kharoti
1615 North Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. Kharoti:
I am enclosing copy of Ordinance No. 40215-042015 authorizing the City Manager to
execute a lease agreement with Magic Star Auto Sales, Inc., to lease an approximately
0.858 acre of City-owned property located at the 2839 Peters Creek Road, N. W.,
Roanoke, Virginia, designated as Roanoke City Official Tax Map No. 6410104, to be
used by Magic Star Auto Sales, Inc., to operate an automobile dealership business, for
an initial term of one year, commencing May 1, 2015, at a monthly rental of $1,300.00,
with the option for the term of the lease to be extended up to four additional one year
renewal terms upon the mutual agreement of the parties, each renewal term being
subject to an increase of the rent at the rate of three percent over the previous term,
upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 20, 2015; and is in full force and effect upon its
passage.
Sincerely,
)L—L4-4.4.,) Pr) • hipt_y,Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Wayne F. Bowers, Director, Economic Development
Susan Lower, Director, Real Estate Valuation
• IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th clay of April, 2015.
No. 40215-042015.
AN ORDINANCE authorizing the City Manager to execute a lease
agreement with Magic Star Auto Sales, Inc., for the lease of an approximately
0.858 acre of City-owned property located at 2839 Peters Creek Road, N.W.,
Roanoke, Virginia, designated as Roanoke City Official Tax Map No. 6410104;
and dispensing with the second reading of this ordinance by title.
WHEREAS, a public hearing was held on April 20, 2015, pursuant to
Sections 15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at
which hearing all parties in interest and citizens were afforded an opportunity to
be heard on the proposed lease.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
as follows:
1. The City Manager is hereby authorized, to execute, in a form
approved by the City Attorney, a lease agreement with Magic Star Auto Sales,
Inc., to lease an approximately 0.858 acre of City-owned property located at the
2839 Peters Creek Road, N.W., Roanoke, Virginia, designated as Roanoke City
Official Tax Map No. 6410104, to be used by Magic Star Auto Sales, Inc., to
operate an automobile dealership business, for an initial tenn of one year,
commencing May 1, 2015, at a monthly rental of$1,300.00, with the option for
the term of the lease to be extended up to four additional one year renewal tenns
upon the mutual agreement of the parties, each renewal term being subject to an
increase of the rent at the rate of three (3) percent over the previous term, upon
0-Lease-Magic Star Auto Sales.4-20-2015
1
certain terms and conditions, and as more particularly described in the City
Council Agenda Report dated April 20, 2015.
2. Pursuant to the provisions of Section 12 of the City Charter, the
second reading of this ordinance by title is hereby dispensed with.
ATTEST:
ES yY
City erk.
0-Lease-Magic Star Auto Sales.4-20-2015
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 20, 201 5
Subject: Request to Enter into a Lease Agreement with Magic Star Auto
Sales, Inc., Located at 2839 Peters Creek Road, N.W.
Background:
On February 12, 2015, the City acquired approximately 0.858 acres of real
property located at 2839 Peters Creek Road, N.W., Official Tax Map No.
6410104 (Property). Magic Star Auto Sales, Inc. was a tenant at the Property
prior to the City's acquisition of the Property. Magic City Auto Sales, Inc. has
continued to operate its business at the Property on a month to month basis.
Magic Star Auto Sales, Inc. has expressed an interest to enter into a new lease
agreement with the City for an initial term of one year, with four additional one-
year renewal terms upon mutual agreement of the parties, commencing May 1 ,
2015, at a monthly rent of $1 ,300. The fixed monthly rental payment will be
adjusted each year for an increase of three percent (3%).
As tenant, Magic City Auto Sales, Inc. will be responsible for all utilities,
maintenance, and improvements associated with the Property. The cost of
certain approved improvements to the Property to be made by Magic City Auto
Sales, Inc. will be credited against the monthly rent in equal increments not to
exceed a total of six consecutive months from incurring such expense, and
which must be realized within the first year of the lease. The total of all such
expenses credited will not exceed $2,400.
Consideration:
The Lease Agreement shall provide for the following annual rent, payable
monthly in advance, as follows:
May 1 , 2015 - April 30, $1 ,300 monthly $1 5,600 annually
2016
May 1 , 2016 - April 30, $1 ,339 monthly $16,068 annually
2017
May 1 , 2017 - April 30, $1 ,379.17 monthly $16,550.04 annually
2018
May 1 , 2018 - April 30, $1 ,420.55 monthly $17,046.54 annually
2019
May 1 , 2019 - April 30, $1 ,463.16 monthly $17,557.94 annually
2020
Recommended Action:
Authorize the City Manager to execute a Lease Agreement, substantially similar
in form to that which is attached to this Report, with Magic Star Auto Sales, Inc.
for an initial term of one year, with four annual options to renew for additional
terms of one year each, upon the mutual agreement of the parties. All
documents shall be approved as to form by the City Attorney.
Ch " op er P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Wayne F. Bowers, Director, Economic Development
Susan Lower, Director, Real Estate Valuation
Cassandra L. Turner, Economic Development Specialist
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COMMERCIAL LEASE AGREEMENT
This Commercial Lease Agreement ("Agreement") is made this day of
,2015, among the CITY OF ROANOKE, VIRGINIA, a Virginia municipal
corporation ("Lessor"), AMANULLAH KHAROTI, 1615 North Ave, Roanoke, VA, 24012,
("Guarantor")AND MAGIC STAR AUTO SALES,INC.,2839 Peters Creek Road,Roanoke,VA,
24017 ( "Lessee"),
WITNESSETH:
WHEREAS, the Lessor owns certain land consisting of 0.858 acres, more or less, together
with buildings and improvements thereon, designated as Roanoke Official Tax Map No. 6410104,
located at 2839 Peters Creek Road, Roanoke, VA, 24017 (the"Property"),
WHEREAS,Lessee desires to lease the Property,together with all improvements all situated
on the Property, including a one story metal building and a two story brick building("Buildings"),
(the "Leased Premises") to operate an automobile dealership business, including the sale of
automobiles at the Leased Premises,
WHEREAS, the Lessor desires to lease the Leased Premises to Lessee for such purposes,
upon the terms and conditions stated below,
WHEREAS, Guarantor has agreed to personally guarantee the performance and compliance
by Lessee of Lessee's terms, conditions, and obligations, under this Commercial Lease Agreement
(the "Agreement"); and
WHEREAS,Roanoke City Council authorized the City Manager,on behalf of the Lessor,to
enter into this Agreement with Lessee and Guarantor pursuant to Ordinance No.
dated , following a public hearing on this matter.
NOW THEREFORE,in consideration of the mutual covenants contained herein,and other
good and valuable consideration, and the above recitals which are incorporated by reference herein,
the parties agree as follows:
Section 1. Leased Premises.
Subject to the terms and conditions of this Agreement, Lessor hereby leases to Lessee, and
Lessee leases from Lessor,the Leased Premises and all improvements located thereon, for Lessee to
use in connection with the operation of its automobile sales business.
Section 2. Term and Renewal.
(a) The initial term of this Agreement shall be one(1)year,commencing on May 1,2015,
and ending on April 30, 2016. Thereafter, the Agreement may be renewed for up to four additional
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one year terms, upon the mutual agreement of the parties. Each renewal term may be exercised by
the party requesting renewal providing notice to the other party in writing no later than sixty (60)
days prior to the expiration of the initial term or any renewal term. The other party shall then be
required to provide written notice to the party requesting such renewal and whether it agrees to the
renewal term, and if so,under what conditions before the Agreement shall be renewed a subsequent
term.
(b) The parties agree that either party may terminate this Agreement at any time,with or
without cause,for any reason,upon ninety(90)days written notice to the other party.Upon any such
early termination, Lessee shall vacate the Leased Premises upon the expiration of the notice period
and shall leave the Leased Premises in a broom clean condition.
Section 3. Rent.
(a) As consideration for this Agreement, Lessee shall pay Lessor the amount of FIFTEEN
THOUSAND SIX HUNDRED AND NO/DOLLARS ($15, 600.00) for the initial term of the
Agreement,in the equal amounts of ONE THOUSAND THREE HUNDRED AND NO/DOLLARS
($1,300.00) per month.
Rent for each renewal term of one(1) year, if exercised, shall be due and paid as follows:
1. Renewal Year 1 (May 1, 2016-April 30, 2017)-Annual Rent:$16,068.00 ($1,339.W
per month)
2. Renewal Year 2 (May 1, 2017-April 30, 2018)-Annual Rent:$16,550.04 ($1,379.17
per month)
3. Renewal Year 3 (May 1, 2018-April 30, 2019)-Annual Rent:$17,046.54 ($1442055
per month)
4. Renewal Year 4 (May 1,2019-April 30, 2020)-Annual Rent $17,557.94 ($1,463.16
per month)
(b) Such rent shall be due and payable no later than the 1st day of each month, in advance, and
paid at the Lessor's Department of City Treasurer, Room 254, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W.,Roanoke,Virginia 24011. In the event payment is not received within ten
(10) days of this date, a late charge in the amount of ten percent(10%) of the monthly rent shall be
added to the rent amount due that month as additional rent. Interest on all delinquent rent shall
accrue at the rate of ten percent(10%) per annum.
(c)No payment by Lessee or receipt by Lessor of a lesser amount than the rent, additional rent,
or other amounts herein stipulated shall be deemed to be other than on account of the stipulated rent
and amounts due, nor shall any endorsement or statement on any check or any letter accompanying
any check or payment thereof be deemed an accord and satisfaction, unless the Lessor otherwise
agrees in a writing signed by both Lessor and Lessee. Lessor may accept such check of payment
without prejudice to Lessor's right to recover the balance of such amounts or pursue any other
remedy provided in this Lease Agreement or by law.
(d)The parties agree that Lessee shall be required to pay Lessor a security deposit in the amount
of$1,100.00 prior to the commencement of this Lease Agreement. Such security deposit may be
2
used by Lessor to pay any deficiencies in rent,repair or replace any damage to the Leased Premises,
or to pay any other amounts owed by Lessee to Lessor under this Lease Agreement. Lessor agrees to
provide Lessee with notice each time a deduction is made from the security deposit.Lessee agrees to
immediately replace any amounts deducted from the security deposit upon written demand of Lessor.
Upon the termination or cancellation of this Agreement, Lessee shall be entitled to a refund of such
deposit, unless any deductions need to be made upon the termination or cancellation of the Lease
Agreement, in accordance with the provisions stated herein.
(e)The parties agree that Lessee shall be entitled to a rent credit,in an amount not to exceed the
total amount of$2,400.00, for repairs and or improvements made by Lessee to the bathroom ceiling,
and the purchase and installation of air conditioning window units,to be purchased by Lessee and to
be located in the two story building on the Leased Premises. Such rent credit shall be applied in
equal amounts (e.g. $400.00) to the rent due Lessor by Lessee, over a period not to exceed six
months of the lease, commencing upon the expenditure by the Lessee of Lessee's funds on the
bathroom ceiling repairs and purchase and installation of the air conditioning window units, unless
otherwise agreed to by the parties. Lessee agrees that it shall provide Lessor with written receipts and
invoices that are dated,documenting the costs of such repairs,purchases and installation,before the
rent credit shall be applied. The parties agree that if the costs of such repairs and purchases exceed
$2,400.00,Lessee shall not receive any rent credit for the overage.The parties agree that Lessee must
make such expenditures during the first year of the term of this Lease Agreement in order for Lessee
to receive the rent credit provided herein. Any expenditures towards the repair of the bathroom
ceiling or the purchase and installation of the air conditioning window units made by Lessee after the
first year of the Lease Agreement shall not be eligible for reimbursement by Lessor in rent credit.
Section 4. Taxes and Other Charges.
(a) In addition to payment of the rent as set forth above, Lessee shall timely pay all
applicable real estate or leasehold taxes, or any other taxes or charges in connection with this
Agreement that the Lessee may be required by law or regulations to collect and pay. Any applicable
real estate or other taxes shall be determined by the Real Estate Assessor for the City of Roanoke,
and Lessor will provide appropriate notice and documentation of such taxes to Lessor if Assessor
does not provide such notice directly to Lessee.
(b) Lessee shall reimburse Lessor for all stormwater utility fees assessed by the City of
Roanoke for the Leased Premises pursuant to Chapter 11.5, Code of the City of Roanoke(1979), as
amended.
Section 5. Lessee's Use.
(a) Purpose. Lessee shall use the Leased Premises only for the purpose of selling
automobiles to the public,and for no other purpose. The Leased Premises may not be used for auto
detailing, as a car wash, or any other purpose open to the public,without the written approval of the
City of Roanoke's Director of Economic Development. Such approval may be granted or withheld at
the discretion of Lessor. Provided, however, Lessee may use the Leased Premises as a car wash to
wash its automobile inventory, subject to the limitations stated herein. Lessee shall use the Leased
Premises in compliance with all applicable federal, state, and local laws, rules, regulations, and
ordinances.
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(b) Operation. Lessee shall,at its sole cost and expense,operate and maintain the Leased
Premises in accordance with good practices as is customary in the industry for its intended use. Any
damage done to the Leased Premises, or any other property of Lessor located on the Leased
Premises, shall be repaired or replaced by Lessee at Lessee's sole expense within thirty(30) days
after notification by Lessor of damage. Any improvements made to the Leased Premises shall only
be made upon Lessor's prior written approval, and any improvements authorized by Lessor shall
become the property of Lessor, without Lessor owing Lessee any sums for any increase in value to
the Leased Premises as a result of such improvements. Lessee acknowledges that it will wash all
automobiles inside the one story brick building located on the Leased Premises situated for that
purpose,using the floor drains located inside such building for disposal of waste water generated as a
result of Lessee's business operations. Lessee agrees that it will not wash any automobiles outside
the building,or engage in activity that would generate waste water runoff not disposed of through the
floor drains located inside the building. Lessee shall keep and maintain such floor drains unstopped
and in proper working conditions at Lessee's sole expense.
(c) Maintenance. Lessee accepts the Leased Premises in its AS IS condition. Lessor
shall have no responsibility to maintain, repair, or replace any portion of the Leased Premises.
Except in the event of an emergency, Lessee shall provide written notice to Lessor within three (3)
business days,and obtain Lessor's written approval,before commencing any maintenance,repair,or
replacement, or other construction on the Leased Premises, and Lessee shall promptly restore the
Leased Premises and any of Lessor's personal property to the same condition the Leased Premises
and Lessor's personal property existed prior to such maintenance,replacement, or repair, after such
work. Lessee agrees that any such maintenance, repair or replacement of any portion of the Leased
Premises, and Lessor's personal property on the Leased Premises, shall be performed in a good and
workmanlike manner. Lessor reserves the right, and not the obligation, for Lessor, its agents,
employees, and assigns, to enter upon the Leased Premises at any reasonable time to make repairs,
perform maintenance, alterations or improvements; on a case by case basis in Lessee's sole
discretion,provided,however,that such repairs,maintenance,alterations,or improvements shall not
unreasonably interfere with Lessee's business operations. Such right to enter shall also include the
right to enter upon the Leased Premises for the purposes of inspection and to show the Leased
Premises to prospective purchasers. Such reservation of rights shall not be construed to limit,
modify,or waive Lessee's obligation to keep the Leased Premises in good repair and condition,and
to perform maintenance,repair or replacement to Lessor's personal property and the Leased Premises
when necessary.
(d) Security. Lessee further acknowledges and agrees that Lessor is not responsible for
providing any security to Lessee concerning any of Lessee's property located on the Leased
Premises, and that any such security obtained by Lessee shall be obtained at Lessee's sole expense.
(e) Utilities and Janitorial Services. The parties agree that Lessor is not responsible for
payment of any utility costs or charges, and telephone,internet,and janitorial services,which will be
the responsibility and obligation of Lessee to pay and obtain.
(0 Sublease of Leased Premises by Lessee. Except as permitted pursuant to Section 11
of this Agreement, Lessee covenants and agrees that it will not sublet,license, assign,or transfer by
operation of law or otherwise,this Agreement,the Leased Premises or any right Lessee is authorized
4
to exercise hereunder, without the prior written consent of the Lessor, and such attempted
assignments without such permission shall be void. The Lessor may grant or withhold its consent
in its sole discretion. Any attempt by the Lessee to sublet,license,assign,or transfer by operation of
law or otherwise this Agreement,the Leased Premises,or any rights Lessee is authorized to exercise
hereunder,without the prior written consent of the Lessor shall result in the automatic termination of
this Agreement. Lessee agrees to provide a copy of all agreements it has currently and proposes to
enter as such subleases are negotiated in the future to Lessor,prior to execution of such agreement,
for Lessor's approval. Lessee guarantees Lessor that all requirements and restrictions contained in
this Agreement shall be included in any sublease.
Section 6. Hazardous Materials.
While on or near the Leased Premises in its performance pursuant to this Agreement or at any
other portion of the Property, Lessee shall not transport, dispose of any hazardous substance,
material,or waste, except as necessary in performance of its work under this Agreement,and in any
event Lessee shall comply with all federal, state, and local laws, rules, regulations, and ordinances
controlling air, water, noise, solid wastes, and other pollution, and relating to the storage,transport,
or disposal of hazardous material, substances or waste. Regardless of Lessor acquiescence, Lessee
agrees to reimburse Lessor for all costs and expenses incurred by Lessor in eliminating or remedying
such violations. Lessee also agrees to reimburse Lessor for attorney's fees and all penalties or civil
judgments incurred by or obtained against Lessor as a result of Lessee's use of any hazardous
material, substance or waste onto the ground or otherwise,or into the water or air from,near or upon
Leased Premises or the Property. The Lessee agrees to handle the storage and disposal of gasoline,
oil, and other substances used in connection with the operation and maintenance of automobiles, in
accordance with all applicable federal, state, and local laws, rules, regulations, and ordinances.
Section 7. Indenmification.
Lessee agrees and binds itself, and shall require the same of any sublessee, to indemnify,
keep and hold the Lessor, its officers, agents, employees and volunteers free and harmless from any
and all claims, causes of action, damages, costs (including attorney's fees), or any liability on
account of any injury or damage of any type to any persons or property growing out of or directly or
indirectly resulting from any act or omission of Lessee,including but not limited to: (1)Lessee's use
of the public ways or other areas of the Leased Premises in connection with this Agreement; (2)the
acquisition, construction, reconstruction, erection, installation, operation, maintenance, repair or
extension of the Leased Premises; (3) the Lessee's exercise of any right or privilege granted by or
under this Agreement or any sublease, (4) the sale of any automobiles, motor vehicles, or other
property sold by Lessee in the operation of its business,(5)the failure,refusal or neglect of Lessee or
a sublessee of Lessee to perform any duty imposed upon or assumed by Lessee by or under this
Agreement or any such sublease, (6) any claim made against the Lessor made or arising out of any
action by Lessee or a sublessee of Lessee, (7)any claim made against Lessor based on an intellectual
property infringement claim arising out of Lessee's actions, or(8)any claim brought by a sublessee
of Lessee against the Lessor for any reason. In the event that any suit or proceeding shall be brought
against the Lessor at law or in equity, either independently or jointly with Lessee or sublessee on
account of anything set forth above, Lessee,upon notice given to it by Lessor,will defend the Lessor
in any such action or other proceeding, at the cost of the Lessee; and in the event of any settlement or
final judgment being awarded against the Lessor, either independently or jointly with Lessee, then
5
Lessee will pay any such settlement or judgment or will comply with such decree,pay all reasonable
costs and expenses of whatsoever nature and hold the Lessor, its officers, agents, employees and
volunteers harmless therefrom.
Section 8. Insurance.
(a) Requirement of insurance. Lessee shall, at its expense, obtain and maintain during
the life of the Agreement, the insurance and bonds required by this Agreement. Any required
insurance and bonds shall be effective prior to the commencement of this Agreement.
(b) Commercial General Liability. Lessee shall maintain during the life of the Agreement
Commercial General Liability insurance coverage on an occurrence basis insuring against all claims,
loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property
arising out of any of the work or activity under or by virtue of this Agreement. The minimum limits
of liability for this coverage shall be $ 1,000,000 combined single limit for any one occurrence and
$1,000,000 aggregate.
(c) Contractual Liability. Lessee shall maintain during the life of the Agreement broad
form Contractual Liability insurance including the indemnification obligation set forth in this
Agreement if it is not included in the Commercial General Liability insurance coverage in(b)above.
(d) Workers' Compensation. Lessee shall maintain during the life of the Agreement
Workers' Compensation insurance covering Lessee's statutory obligation under the laws of the
Commonwealth of Virginia and Employer's Liability insurance for all its employees engaged in work
under this Agreement. Minimum limits of liability for Employer's Liability shall be$ 100,000 bodily
injury each occurrence; $500,000 bodily injury by disease(Policy limit); and$100,000 bodily injury
by disease (each employee). With respect to the Workers' Compensation and Employer's Liability
coverage, the Lessee's insurance company shall waive rights of subrogation against the Lessor, its
officers, agents, employees and volunteers.
(e) Automobile Liability. Lessee shall maintain during the life of this Agreement
Automobile Liability insurance. The minimum limit of liability for such insurance shall be
$1,000,000 combined single limit applicable to owned or non-owned vehicles used in the
performance of any work under its Agreement.
(f) Umbrella Coverage. The insurance coverages and amounts set forth in subsections
(b), (c), (d)and(e)of this Section may be met by an umbrella liability Policy following the form of
the underlying primary coverage in a minimum amount of$ 1,000,000. Should an umbrella liability
insurance coverage Policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific Policy numbers indicated for the insurance
providing the coverages required by subsections(b),(c),(d)and(e),and it is further agreed that such
statement shall be made a part of the certificate of insurance furnished by Lessee to the Lessor.
6
(g) Fire and Extended Coverage for Structures. Lessee shall obtain and maintain fire and
extended coverage insurance insuring the improvements on the Leased Premises, for direct and
indirect loss or damage by fire and any other casualty covered under a broad perils,"all risks"typical
fire and extended coverage property insurance policy.in an amount equal to the current fair value of
the improvements. This coverage shall include the cost of demolition and removal of the
improvements, or any portions thereof, damaged by fire or other casualty. The proceeds of the fire
and extended coverage insurance shall be payable to Lessor. Lessor shall have the sole right to use
the proceeds to repair the improvements and continue this Agreement or retain the proceeds of
insurance and terminate this Agreement.
(h) Evidence of Insurance. All insurance shall meet the following requirements:
(1) The Lessee shall furnish the Lessor a certificate or certificates of insurance
showing the type, amount, effective dates and date of expiration of the
policies. The Lessor shall be notified of any deductible greater than 10% of
the policy limit and such deductible shall be subject to approval of the Lessor,
which shall not be unreasonably withheld. However, this deductible
requirement shall not apply to pre-funded/fully-funded deductible programs
upon proper documentation acceptable to the Lessor's Risk Manager.
(2) The required certificate or certificates of insurance shall include substantially
the following statement: "The insurance covered by this certificate shall not
be canceled or materially altered, except after thirty(30) days written notice
has been provided to the City of Roanoke."
(3) Except for Workers' Compensation coverage and Employer's Liability
coverage, the required certificate or certificates of insurance shall name the
Lessor, its officers, agents, employees,and volunteers as additional insureds
in connection with this Agreement.The Fire and extended coverage insurance
shall insure the Lessor and the Lessee in the Building, as their interests may
appear.
(4) Insurance coverage shall be in a form and with an insurance company
approved by the Lessor which approval shall not be unreasonably withheld.
Any insurance company providing coverage under this Agreement shall be
authorized to do business in the Commonwealth of Virginia.
Section 9. Termination.
(a) Notice of Termination. Either party shall give ninety (90) days' notice in writing
prior to any termination of this Agreement. Lessee shall be liable to Lessor for all rent, additional
consideration and taxes under this Agreement for the period of this Agreement prior to said
termination date, except as set forth in this Agreement.
(b) Site Restoration. If this Agreement is terminated or not renewed, Lessee shall have
sixty(60)days from the termination or expiration date to remove its personal property,including any
equipment of any sublessee, and related equipment from the Leased Premises,and to repair,replace,
7
or restore any damage to the Leased Premises to the same conditions in which the Leased Premises
existed prior to the commencement of this Agreement, ordinary wear and tear excepted. If Lessee's
property,sublessee's property, and related equipment are not removed to the reasonable satisfaction
of Lessor within sixty(60)days of the termination or nonrenewal of this Agreement, such property
and equipment shall be deemed abandoned and shall become the property of Lessor and Lessee shall
have no further rights thereto, or at Lessor's option, the Lessor shall have the right to remove such
items and charge the Lessee the cost of such removal and/or disposal of such items.
Section 10. Limitation of Lessor's Liability.
The Lessor, its officers, agents,or employees shall not be liable to Lessee for any damages of
any type or loss or interruption of any of Lessee's business, or any sublessee's business, caused by
any omissions or actions of Lessor,whether negligent or otherwise. Lessee expressly agrees that a
part of the consideration it is giving to support this Agreement is a waiver of any right to seek from
the Lessor any claim for such consequential damages or lost profits.
Section 11. Assignment to Affiliate.
This Agreement, and the rights hereunder, may not be sold, assigned, or transferred at any
time by Lessee to Lessee's affiliates or subsidiaries or to any person controlling, controlled by, or
under common control with Lessee except upon prior written notice to Lessor. For purposes of this
paragraph, an "affiliate" or "subsidiary" means an entity in which Lessee owns greater than a 50%
interest. Unless expressly agreed to by Lessor, any assignee of Lessee hereunder, must assume all
obligations of Lessee under this Agreement. However, in all cases, Lessee will continue to remain
liable for all obligations under this Agreement.
Lessee represents and warrants that (i) Magic Star Auto Sales, Inc. is a corporation duly
qualified,existing,and in good standing pursuant to the laws of the Commonwealth of Virginia;(ii)
Amanullah Kharoti is the president and sole shareholder of Magic Star Auto Sales, Inc.; and (iii)
during the term of this Agreement, Amanullah Kharoti shall remain the controlling shareholder of
Magic Star Auto Sales, Inc.
Section 12. Condemnation.
In the event the whole of the Premises is taken by eminent domain, this Agreement shall
terminate as of the date title to the Leased Premises vests in the condemning authority. If a portion
of the Leased Premises is taken by eminent domain,either party shall have the right to terminate this
Agreement as of the date of transfer of title, by giving thirty(30) days' written notice to the other
party. In the event of any taking under the power of eminent domain, Lessee shall not be entitled to
any portion of the award paid for the taking and Lessor shall receive the full amount of such award.
Lessee hereby expressly waives any right or claim to any portion thereof. Although all damages,
whether awarded as compensation for diminution in value of the license or to the fee of the Leased
Premises, shall belong to Lessor, Lessee shall have the right to claim and recover from the
condemning authority,but not from Lessor acting as Lessor,such compensation as maybe separately
awarded or recoverable by Lessee on account of any and all damage to Lessee's business and any
costs or expenses incurred by Lessee in removing its equipment, personal property, and any
relocation expenses.
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Section 13. Notices.
All notices hereunder must be in writing and shall be deemed validly given if sent by certified
mail,return receipt requested,or by a nationally recognized overnight courier,addressed as follows :
If to Lessor, to: City of Roanoke
Director of Economic Development
117 Church Avenue S.W.
Roanoke, Virginia 24011
Telephone:
Facsimile:
If to Guarantor to: Amanullah Kharoti
1615 North Ave.
Roanoke, Virginia, 24012
Telephone:
Facsimile:
If to Lessee, to: Magic Star Auto Sales
2839 Peters Creek Road
Roanoke, VA 24017
Attn:
Telephone:
Fascimile:
Notice shall be deemed delivered upon the date of personal service,two days after deposit in
the United States mail, or the day after delivery to a nationally recognized overnight courier.
Section 14. Personal Guaranty by Guarantor
Guarantor, as Lessee's president, personally guarantees in Guarantor's individual capacity,
Lessee's payment, performance and compliance with the terms, conditions, obligations, and
provisions of this Agreement, and in the event Lessee commits any breach of the provisions of this
Agreement,Lessor may seek recourse against Guarantor personally,or Lessee,jointly and severally,
in Lessor's sole discretion, using all remedies Lessor has available at law or in equity.
Section 15. Miscellaneous.
(a) No Broker. If either party is represented by a real estate broker in this transaction,
that party shall be fully responsible for any fee due such broker and shall hold the other party
harmless from any claims for any commission by such broker.
(b) Cooperation. Each party agrees to cooperate with the other in executing any
documents necessary to carry out the intent and purposes of this Agreement.
9
(c) Severability. If any term of this Agreement is found to be void or invalid, such
invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force
and effect. The parties intend that the provisions of this Agreement be enforced to the fullest extent
permitted by applicable law. Accordingly, the parties agree that if any provisions are deemed not
enforceable, they shall be deemed modified to the extent necessary to make them enforceable.
(d) Authority. The persons who have executed this Agreement represent and warrant
that they are duly authorized to execute this Agreement in their representative capacities as indicated.
(e) Counterparts Allowed. This Agreement may be executed in any number of
counterpart copies, each of which shall be deemed an original, but all of which together shall
constitute a single instrument.
(f) Compliance with laws. Lessee shall at all times comply with all applicable
federal,state, and local laws,ordinances, and regulations,and obtain all required licenses required by
the City of Roanoke and the Commonwealth of Virginia, and other regulatory agencies,necessary to
operate Lessee's business.
(g) Successors. The terms,conditions,provisions and undertakings of this Agreement
shall be binding upon and inure to the benefit of each of the parties hereto and their respective
successors and assigns.
(h) Captions. The paragraph Captions and Headings in this Agreement are for
convenience and reference purposes only and shall not affect in any way the meaning or
interpretation of this Agreement.
(i) Governing Law. By virtue of entering into this Agreement, Lessee and Guarantor
agree and submit themselves to a court of competent jurisdiction in the City of Roanoke, Virginia
and further agrees that this Agreement is controlled by the laws of the Commonwealth of Virginia or
any applicable federal laws and that all claims, disputes, and other matters shall be decided only by
such court according to the laws of the Commonwealth of Virginia or any applicable federal laws.
(j) Waiver. Lessee agrees that the Lessor's waiver or failure to enforce or require
performance of any term or condition of this Agreement or the Lessor's waiver of any particular
breach of this Agreement by the Lessees extends to that instance only. Such waiver or failure is not
and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other
breaches of the Agreement by the Lessees and does not bar the Lessor from requiring the Lessees to
comply with all the terms and conditions of the Agreement and does not bar the Lessor from
asserting any and all rights and/or remedies it has or might have against the Lessee under this
Agreement or by law.
(k) Entire Agreement. This Agreement and its exhibits constitute the entire agreement
and understanding of the parties,and supersede all offers,negotiations and other agreements. There
are no representations or understandings of any kind not set forth herein. Any amendments to this
Agreement must be in writing and executed by both parties. Lessee acknowledges that it has
participated in the drafting of this Agreement. In the event of a dispute concerning any provision of
this Agreement, Lessee hereby acknowledges and agrees that it will not rely on any defense that any
10
ambiguity in the Agreement should be construed against the drafter of the Agreement and the Lessee
waives that defense. Lessee agrees that Lessor shall have no responsibility, duty, or obligation to
provide Lessee any services, property, or items that are not otherwise indicated in this Agreement
Section 16. Nondiscrimination.
During the performance of this Agreement, the Lessee agrees as follows:
(a) Lessee will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or other basis
prohibited by law relating to discrimination in employment except where there is a
bona fide occupational qualification reasonably necessary to the normal operation of
the Lessee. Lessee agrees to post in a conspicuous place,available to employees and
applicants for employment, notices setting forth the provision of this
nondiscrimination clause.
(b) Lessee,in all solicitations or advertisements for employees placed by or on behalf of
the Lessee,will state that such Lessee is an equal employment opportunity employer.
(c) Notices, advertisements and solicitations placed in accordance with federal law,rule
or regulation shall be deemed sufficient for the purpose of meeting the requirements
of this section.
(d) The Lessee will include the provisions of the foregoing paragraphs a, b, and c in
every contract,subcontract,or purchase orders of over$10,000,so that the provisions
will be binding upon each contractor, subcontractor, or vendor.
Section 17. Drug-Free Workplace
(a). During the performance of this Agreement, Lessee agrees to (i) provide a drug free
workplace for Lessee's employees; (ii) post in conspicuous places, available to employees and
applicants for employment, a statement notifying employees that the unlawful manufacture, sale,
distribution, dispensation,possession,or use of a controlled substance or marijuana is prohibited in
the workplace and specifying the actions that will be taken against employees for violations of such
prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of
Lessee that Lessee maintains a drug free workplace; and(iv)include the provisions of the foregoing
clauses in every subcontract or purchase order of over$10,000,so that the provisions will be binding
upon each subcontractor or vendor.
(b). For the purposes of this section, "drug free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a contractor, the
employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation,possession or use of any controlled substance or marijuana during the performance of
this Agreement.
Section 18. Faith Based Organizations.
11
Pursuant to Virginia Code Section 2.2-4343.1,all parties shall be advised that the Lessor does
not discriminate against faith-based organizations.
Section 19. Termination of Prior Lease
The parties agree that the lease dated ,between Rain Corporation and Amanullah
Kharoti for the lease of the Leased Premises by Rain Corporation to Amanullah Kharoti,such lease
assigned by Rain Corporation and Amanullah Kharoti to the Lessor pursuant to Assignment and
Estoppel Agreement dated , is hereby terminated
Section 20. Default
(a) Each of the following shall constitute an event of default: (1)Lessee fails to pay rent
within ten(10)days after such rent becomes due and payable; (2)Lessee fails to observe or perform
any term, condition, or covenant in this Agreement; or (3) Lessee or guarantor files a voluntary
petition in any bankruptcy or insolvency proceeding,or an involuntary petition in any bankruptcy or
insolvency proceeding is filed against Lessee or guarantor and is not discharged by Lessee or
guarantor within sixty(60) days after such filing.
(b) It is understood and agreed by and between the Lessor and Lessee that in the event of
a breach by Lessor or Lessee of any of the covenants and agreements herein contained or in the event
of a default by Lessee as set forth above, the aggrieved party may serve a written thirty (30) day
notice of default, specifying such default or breach, on the defaulting or breaching party. If such
default is not remedied within said (30) days, this Agreement shall automatically end and expire.
(c) If such default or breach is not remedied within the thirty(30) day period, the non-
defaulting or non-breaching party,at its option,without further notice or demand to the defaulting or
breaching party,may in addition to all other rights and remedies provided in this Agreement or at law
or in equity,terminate this Agreement and recover all damages to which it is entitled under the law.
Furthermore,the Lessor shall be entitled to recover and immediately take possession of the Premises
and recover, without limitation, all of Lessor's expenses of reletting, including without limitation,
rental concessions to new tenants, repairs, alterations, and legal fees.
(d) If Lessor takes possession pursuant to this Agreement, with or without terminating
this Agreement,Lessor may, at its option,enter into the Premises,remove Lessee's alterations,signs,
personal property, equipment, and other evidences of tenancy, and store them at the Lessee's sole
risk and expense or dispose of them as Lessor may see fit, including,but not limited to selling such
items and applying any net proceeds to any amounts Lessee may owe Lessor, and take and hold
possession of the Premises.
(e) Lessee's and Guarantor's obligations under this Agreement with respect to all
representations and indemnity shall survive the termination or expiration of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by the following
signatures by their authorized representatives.
ATTEST: LESSOR:
12
CITY OF ROANOKE,VIRGINIA,a Virginia
municipal corporation
City Clerk By:
Christopher P. Morrill, City Manager
•
COMMONWEALTH OF VIRGINIA
• To-wit:
•
CITY/COUNTY OF ROANOKE
The foregoing instrument was acknowledged before me this day of
2015, by Christopher P. Mon-ill, the City Manager for the City of Roanoke, Virginia, for and on
behalf of the City.
My Commission expires:
Notary Public
Registration No.
Witness: GUARANTOR:
(SEAL)
AMANULLAH KHAROTI
•
COMMONWEALTH OF VIRGINIA
• To-wit:
•
CITY/COUNTY OF ROANOKE
The foregoing instrument was acknowledged before me this day of
2015, by Amanullah Kharoti.
My Commission expires:
Notary Public
Registration No.
LESSEE:
MAGIC STAR AUTO SALES, INC.
13
By (SEAL)
Printed Name
Witness: Title
COMMONWEALTH OF VIRGINIA
To-wit:
•
CITY/COUNTY OF ROANOKE
The foregoing instrument was acknowledged before me this day of
2015,by Amanullah Kharoti,the president of Magic Star Auto Sales, Inc., for and on behalf of such
corporation.
My Commission expires:
Notary Public
Registration No.
•
Approved as to Form:
Assistant City Attorney
Approved as to Execution
Assistant City Attorney
Authorized by Ordinance No.:
14
The Roanoke e ' __
Tims- Account Number
Roanoke,Virginia 6028421
Affidavit of Publication
Date
April 09,2015
STEPHANIE M.MOON REYNOLDS,CITY CLERK
4TH FLOOR,NOEL C.TAYLOR MUNICIPAL
BUILDING
215 CHURCH AVENUE,S.W.,ROOM 456
ROANOKE,VA 24011
Date Category Description Ad Size Total Cost
04/15/2015 Municipal Notices NOTICE OF PUBLIC HEARING The City of Roanoke propose 1 x 54 L 316.24
Publisher of the
NOTICE OF PUBLIC HEARING Roanoke Times
The City of Roanoke proposes to
lease an approximately 0.858 acre I, (the undersigned) authorized representative of the
parcel of City-owned property located I g I an au re p
at 2839 Peters Virginia.creek Road, N.ws Roanoke Times,a daily newspaper ublished in Roanoke, in the
Roanoke. Vital Ta, Map N . 641 as y p
t
Roanoke Official Tax Map, Inc.. to a State of Virginia, do certify that the annexed notice NOTICE OF
used Magic Star operate Sales, Iu _ to be
dead hi usinets an automobile
of one ye , subject for an initial additional
PUBLIC HEARING was published in said newspapers on the
of one yeae subject to four additional
one eear term renewals upon mutual following dates:
agreement of the parties.commencing
May 1,2015.
Pursuant to the r15u-1813. c e
Sections Virginia a (19 0). and amended. otice
is hereby given th,that the e City Co, ncil of as
is City fi Ro nokt the City a Council 04/09/2015
the City of Roanoke will hold r public
regular a the above matter n its at
April 2 meeting to commencing held ng Monday,
p.m.. or s s, therfte at 7:00
matter or as soon rd. in thr as the
matter may 4tbe h heard. in the Council
Chamber. 4lM1 g.215 Noel r h Taylor
S.W.,
Municipal Building.Virg 21a Church Avenue,
S.W.,information is.Virginia, r 24011. Further The First insertion being given ... 04/09/2015
ofthe City ls k for he from the Roanoke
of the 4 )85 Clerk for the City of Roanoke
a[(540)853-2541.
Citizens and other persons and Newspaper reference: 0000151080
entities who have an interest in this
matter shall have the opportunity to be
heard and express their opinions on
said matter.
If you are a person with /J I A I cLLt di sability who needs accommodations 1/V1rV- 1t-/IIV
for this hearing,please contact the City
Clerk's Office at(540)853-2541, before
12:00 noon on Thursday,April 16.2015.
GIVEN under my hand this 30th l
day of March,2015. Billing Representative
Stephanie M.Moon Reynolds,
City Clerk
(151080)
Sworn to and subscribed before me this'Thursday,April 9,2011551
Notary obit OcENH/`��,F
State f Virginia
S N U. G
City/County of Roanoke - E= i FG xt33 � - ¢ ..
My Commission expires al 31 �) P ��,'s,cc.-1.1;, z =
'.c �rJbVf l�r�Cl
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease an approximately 0.858 acre parcel of
City-owned property located at 2839 Peters Creek Road, N.W., Roanoke, Virginia,
designated as Roanoke Official Tax Map No. 6410104, to Magic Star Auto Sales, Inc., to
be used to operate an automobile dealership business, for an initial term of one year,
subject to four additional one year term renewals upon mutual agreement of the parties,
commencing May 1, 2015.
Pursuant to the requirements of Sections 15.2-1800 and 15.2-1813, Code of
Virginia (1950), as amended, notice is hereby given that the City Council of the City of
Roanoke will hold a public hearing on the above matter at its regular meeting to be held
on Monday, April 20, 2015, commencing at 7:00 p.m., or as soon thereafter as the matter
may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available
from the Office of the City Clerk for the City of Roanoke at(540) 853-2541.
Citizens and other persons and entities who have an interest in this matter shall
have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,
April 16, 2015.
GIVEN under my hand this 30thday of March , 2015.
Stephanie M. Moon Reynolds
City Clerk.
PH NOTICE-Lease-Magic Star Auto Sales3.16.15.doc
Note to Publisher:
Please publish once in the Roanoke Times, Legal Notices, Classified Section, on
Thursday, April 9, 2015.
Please send bill to: Please send affidavit of publication to:
Amanullah Kharoti . Stephanie M. Moon Reynolds, City Clerk
Magic Star Auto Sales Inc. 4th Floor, Noel C. Taylor Municipal Building
1615 North Avenue, N. W 215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24012 Roanoke, Virginia 24011
(540) 562-9808 (540) 853-2541
The Roanoke Times Account Number
Roanoke, Virginia 6007932
Affidavit of Publication
Date
CITY OF ROANOKE—CLERK'S OFFICE April 21, 2015
215 CHURCH AVENUE SW
SUITE 305
ROANOKE VA 24011
Date Category Description Ad Size Total Cost
04/06/2015 Any-Virginia ROA ROANOKE CITY SCHOOL BOARD TRUSTEES 2 x 4 IN 366.64
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the Roanoke
Times, a daily newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice ROANOKE CITY SCHOOL
BOARD TRUSTEES was published in said newspapers on the following
dates:
04/06/2015
The First insertion being given ... 04/06/2015
Newspaper reference: 0000152011
Billfng epresentativ
Sworn to and subscribed before me this Tuesday,April 21, 2015
/ UtV` f
110ENy
State of Virginia _ s
City/County of Roanoke c My Commission expires 47' 14 3/ 2.0 9 l� � � D ��1 c,7s
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
FOR ROANOKE CITY SCHOOL BOARD TRUSTEES
Pursuant to Section 9-24,Code of the City of Roanoke(1979),as amend-
ed,the Roanoke City Council will hold a public hearing to receive the views
of citizens regarding appointment of Roanoke City School Board Trustees
at its regular meeting on Monday,April 20,2015,at 7:00 p.m.,or as soon
thereafter as the matter may be heard,in the Roanoke City Council Cham-
ber,4th Floor,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,
Roanoke,Virginia. The candidates are Mark K.Cathey,Charles L.Downs,
Jr.,The Reverend Timothy P.Harvey,Mary Beth Nash,Stedman A.Payne,
Jr.,Susan R.Reese,Laura Day Rottenborn,and Richard"Dick"M.Willis,Jr:
The City Council will elect three School Board Trustees for three-year terms
of office commencing July 1,2015,at its regular meeting on Monday,May
18,2015,at 2:00 p.m.,or as soon thereafter as the matter may be heard, !
in the Roanoke City Council Chamber.
If you are a person with a disability who needs accommodations for the
public hearing;please contact the City Clerk's Office at(540)853-2541,
by Wednesday,April 15,2015,at 4100 p.m.
GIVEN under my hand this 1st day of April 2015.
Stephanie M.Moon Reynolds,City Clerk.
NOTICE OF PUBLIC HEARING
FOR ROANOKE CITY SCHOOL BOARD TRUSTEES
Pursuant to Section 9-24, Code of the City of Roanoke (1979), as amended, the Roanoke
City Council will hold a public hearing to receive the views of citizens regarding
appointment of Roanoke City School Board Trustees at its regular meeting on Monday,
April 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Roanoke City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia. The candidates are Mark K. Cathey, Charles L. Downs,
Jr., The Reverend Timothy P. Harvey, Mary Beth Nash, Stedman A. Payne, Jr., Susan R.
Reese, Laura Day Rottenborn, and Richard "Dick" M. Willis, Jr.
The City Council will elect three School Board Trustees for three-year terms of office
commencing July 1, 2015, at its regular meeting on Monday, May 18, 2015, at 2:00 p.m., or
as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber.
If you are a person with a disability who needs accommodations for the public
hearing, please contact the City Clerk's Office at(540) 853-2541, by Wednesday,April 15,
2015, at 4:00 p.m.
GIVEN under my hand this 1st day of April, 2015.
Stephanie M. Moon Reynolds, MMC
City Clerk
NOTE TO PUBLISHER:
Publish in full once in The Roanoke Times in the non-classified Virginia Section on
Monday, April 6, 2015.
BLOCK STYLE
Send publisher's affidavit and bill to:
Stephanie M. Moon Reynolds, MMC, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
540/853-2541
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students.Strong Schools.Strong City
Highland Park
Elementary School
March 15, 2015
To Whom It May Concern,
I would like to recommend Pastor Tim Harvey for a position on the Roanoke City School
Board. He has been a volunteer in my classroom since the fall of 2013. Pastor Harvey has
served as a lunch buddy, mentor, and reading tutor for two of my students. He also serves as a
member of the Congregations In Action that serves Highland Park.
Pastor Harvey has made a remarkable difference in the lives of both students. Last year's
student was a struggling second grader reading on a kindergarten level. Each week, Tim would
have lunch with this student and read with him from a variety of books. Tim found books that
peaked this student's interests and he was able to leave second grade reading on grade level.
This year, Pastor Harvey started as a lunch buddy to a student with both educational
and behavioral concerns. Tim volunteered to stay longer to practice reading with this student.
His eyes light up every time he sees Pastor Harvey. He looks forward to the lunches and the
reading time that they share together. He has shown remarkable growth as a reader and in his
citizenship skills.
In addition to the valuable time that Pastor Harvey spends with my students, I feel that he
is an advocate for Roanoke City Schools in the community. Tim's children attend RCPS and he
is supportive of the school system and its goals for the future. Pastor Harvey is a well-rounded
individual with a deep interest in the Roanoke Valley and the future of its students.
Pastor Tim Harvey would be an excellent addition to the Roanoke City School Board.
He receives my full support and recommendation. Should you have any questions, please do not
hesitate to contact me.
Sincerely,
Jennifer Wood
3rd Grade Teacher Highland Park Elementary School
jwood @rcps.info
1212 Fifth Street,SW•Roanoke,Virginia 24016
540-853-2963•Fax:540-853-1692•www.rcps.info
16 .5 .
Recommendation for Susan Reese as school board candidate
elliott325 to: clerk 04/201201512:11 PM
Please forward this email to Stephanie Moon Reynolds .
Hello Stephanie . Would you please provide this email to members
of city council . Thank you .
Dental work that I had this morning prevents me from speaking at
today' s meeting, but I need to pass along my recommendation for
school board candidate Susan Reese .
As current chair of Roanoke ' s Human Services Advisory Board, this
is the third year that I have worked directly with Mrs . Reese
making the recommendations for the thirty plus non profit
organizations requesting money for their programs . Our board
invests a great deal of time and effort between February and
April reviewing requests for money, what it will be used for and
reviewing the details of each organization ' s budget . All of the
board members work hard to make our recommendations to council .
In addition to the board however, I have known Susan Reese since
1988 with Social Services . (I retired in 2006 after 32 years of
service for the city, most of which was as supervisor of the food
stamp program now referred to as SNAP) .
Susan Reese has been a social worker, then social work
supervisor, administrator and now the director of the Virginia
Department of Social Services in the Roanoke Region. She has
Master ' s degrees in both social work and business administration.
Her experiences and education make her extremely qualified to be
appointed to Roanoke ' s school board. I thank you for your time
and consideration in this matter.
Elliott Bayer
DRAFT
2015 -2019
CONSOLIDATED PLAN
DRAFT
Executive Summary
ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
Since 1995, the Department of Housing and Urban Development (HUD) has required entitlement
communities, such as Roanoke,to develop a Consolidated Plan to receive funding under the Community
Development Block Grant (CDBG), HOME Investment Partnerships(HOME), and Emergency Solutions
Grants (ESG) programs. This document replaces all previous planning and application requirements with
a single submission and gives citizens a means to coordinate efforts to reduce duplicated services and
more efficiently address the City's needs.
The key elements of the Consolidated Plan (CP) include the needs assessment, priority needs, specific
objectives, and the activities which will assist in addressing identified needs and objectives. The CP
states how the City of Roanoke will pursue statutory program goals for all community development
programs. These goals are decent housing, a suitable living environment, and expanded economic
opportunities.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment
Overview
The mission for the City of Roanoke's 2015-2019 Consolidated Plan is to manage annual CDBG, HOME
and ESG entitlement funds from HUD with programs and services offered by the City or its non-profit or
for-profit partners to benefit low-to moderate-income residents of the City,thereby improving the
health, well-being and future vitality of the community through public services and community
development initiatives. The City has a significant need for affordable housing, public infrastructure,
public services, homeless services, and housing rehabilitation activities to be undertaken with these
funds. Funding will be provided to several non-profit and for-profit entities to best carry out activities
that meet these significant needs on behalf of the city of Roanoke. Outcomes expected include an
increase in the stock of affordable housing with a specific focus on affordable homeownership
opportunities, an increase in the number of homeowners who can safely and affordably remain in their
homes due to housing rehabilitation provided, and a decrease in the number of areas within the city
that suffer from infrastructure issues. Additional outcomes expected include capacity building and
education for non-profit partners as well as educational services provided to residents of the city
regarding their rights and responsibilities under the fair housing and landlord-tenant laws.
3. Evaluation of past performance
Consolidated Plan ROANOKE 1
OMB Control No:12506-0117(exp.07/31/2015)
The city has focused a majority of its previous HUD funding on the West End Neighborhood
Revitalization Strategy Area (NRSA). This process has proven that, with continued, concentrated funding
on a small geographic area, many problems that plagued that certain area can be resolved or lessened.
The city intends to continue this practice by focusing on both the West End NRSA as well as the
Melrose-Orange Target Area in this five year Consolidated Planning period. In addition, the city will
continue to focus on providing homeownership opportunities to citizens through programs offered by
non-profit partners, many of whom are qualified CHDO's. This program has allowed homeownership
opportunities for individuals who may otherwise not been afforded the opportunity of homeownership.
4. Summary of citizen participation process and consultation process
Two public comment periods were held in preparation of this Consolidated Plan as well as the Annual
Action Plan. The first 30-day public comment period commenced on XX/XX/2014 and concluded on
01/XX/2015. No formal comments were received during this period, however, the city received
responses from approximately 100 interested citizens to a survey conducted during this period. This
first public comment period was advertised in the Roanoke Times on XX/XX/XX and a public meeting was
held on 12/XX/2014. Comments were received on the formulation of a draft Consolidated Plan.
The second 30-day public comment period commenced on April 5,2015 and concluded on May 4, 2015.
No formal comments were received during this period. The second public comment period was
advertised in the Roanoke Times on April 5, 2015 and a public hearing in front of City Council and the
Mayor was held on April 20, 2015. This public comment period was held to receive comments on the
draft Consolidated Plan as presented based on feedback from the first comment period.
In addition, the city consulted with the Roanoke Redevelopment and Housing Authority on the
formulation of the draft Consolidated Plan.
5. Summary of public comments
A survey was completed by approximately 200 citizens within the city of Roanoke. These citizen
comments are attached here. These comments were addressed and incorporated as part of the
Consolidated Planning process in the formulation of the Consolidated and Annual Action Plans.
Consolidated Plan ROANOKE 2
OMB Control No:2506-0117(exp.07/31/2015)
(ilv of Roanoke I[CD Grant(onsolidated Plan Sun c). Sun cvMonkev
CDBG funds must be used on activities
that meet one of three national HUD
objectives:1. Benefit to Low and Moderate
Income Persons or Households2.
Elimination of Slums and Blight3. Urgent
Need (as in the case of a natural
disaster)This survey provides the major
types of activities CDBG funds can be used
for and then provides examples.For CDBG
Funds. Please choose up to FIVE (5) total
from the categories below:Housing
Services
d
I5 L1
. .¢..-,A 1 . ...- D _
1 /20
Survey Page 1
Consolidated Plan ROANOKE 3
OMB Control No:2506-0117(exp.07/31/2015)
Cit of Roanoke Ilt'U Braun lbn,olidaLO] Plan Suncv SLInevMonkev
2/20
Survey Page 2
Consolidated Plan ROANOKE 4
OMB Control No:2506-0117(exp.07/31/2015)
C.it) of Roanoke II CD Grant(on.olidatcJ Plan Suncv Sunny Menke)
3/20
Survey Page 3
Consolidated Plan ROANOKE 5
0MB Control No.2506-0117(exp.07/31/2015)
City 0 I.Roanoke I ti T)Grant( on:olnined Plan Stir\e). Sur\eyklonkey
Public Facilities and Infrastructure
, , ,
=
4/20
Survey Page 4
Consolidated Plan ROANOKE 6
OMB Control No:2506-0117(exp.07/31/2015)
(it> of Roanoke I III)Grant C on‘ohdated Plan Sun e). .SuncvMunkcv
4 1
•
■
/ 4
. .•
ti
5/20
Survey Page 5
Consolidated Plan ROANOKE 7
OMB Control No:2506-0117(exp.07/31/2015)
Cil of Rounoke I R D(ham Cunzolidalcd Plan Sunev Sun cvN1uulkcv
6/20
Survey Page 6
Consolidated Plan ROANOKE 8
OMB Control No:2506-0117(exp.07/31/2015)
(it 'of Roanoke 11t'D Grant Conudidatcd Plan Sun cv Sun cvMonke)
7/20
Survey Page 7
Consolidated Plan ROANOKE 9
OMB Control No:2506-0117(exp.07/31/2015)
Cih of Roanoke I It D Grant(oncolidaled Plan Sure ev Sun evMonkc)
Economic Development
•
ss�
:
8/20
Survey Page 8
Consolidated Plan ROANOKE 10
OMB Control No:2506-0117(exp.07/31/2015)
Cily of Roanoke I RS)Gant Con.ofidated ['Ian Sur ev SurvevMonkev
9/20
Survey Page 9
Consolidated Plan ROANOKE 11
OMB Control No:2506-0117(exp.07/31/2015)
City ut Roanoke lIC0 Grant Consolidated Plan Sun cc Sun cyMonkey
Other Real Property Activities:
rx YF
li t:
10/20
Survey Page 10
Consolidated Plan ROANOKE 12
OMB Control No:2506-0117(exp.07/31/2015)
C ii■ or Roanoke I(LT)Grant(Consolidated Plan Survey SurvevMunkev
11 /20
Survey Page 11
Consolidated Plan ROANOKE 13
OMB Control No:2506-0117(exp.07/31/2015)
City of Roanoke I ICD(i rant(unsolidated Plan Sun c■ Sun e)Munke■
Public Services (HUD limits Public
Services to 15% of Annual Funds):
•
12 (20
Survey Page 12
Consolidated Plan ROANOKE 14
OMB Control No:2506-0117(exp.07/31/2015)
City of Roanoke I R D Grant Concolidalal Plan Sun ev SurvevMonkcv
Jl 1L
le
r za
13/20
Survey Page 13
Consolidated Plan ROANOKE 15
0MB Control No:2506-0117(exp.07/31/2015)
l liv of Roanoke 1El1)Grant(on.olidated Plan Stir ev Sun evhlankec
14 /20
Survey Page 14
Consolidated Plan ROANOKE 16
OMB Control No:2506-0117(exp.07/31/2015)
Cite of Roanoke lit flGran! Consolidated Plan Sun e) SuncvN-tonkcv
HOME funds may only be used on
construction or rehabilitation of housing for
low-income households or down payment
assistance. Please select the top TWO (2)
activities that you think HOME funds should
be used for.
N 111
15/20
Survey Page 15
Consolidated Plan ROANOKE 17
OMB Control No:2506-0117(exp.07/31/2015)
C it■ or Roanoke I IT'D( rant Can olidacd Plan Suncv Sun CI,N10n1.cv
•
16/20
Survey Page 16
Consolidated Plan ROANOKE 18
OMB Control No:2506-0117(exp.07/31/2015)
City u(Roanoke I RD Grant(on olidatcJ Plan Sun c■ Sun e Monke
ESG funds may only be used for
services to assist homeless persons or
persons who are in danger of becoming
homeless. Please select the top TWO (2)
activities that you think ESG funds should
be used for.
.. .,.,.i..., .
,. a
....
17/20
Survey Page 17
Consolidated Plan ROANOKE 19
OMB Control No:2506-0117(exp.07/31/2015)
C it)of ILwnokc lilt)Grant('onsulidatcd I'lan Sunc) Sun cvh-lonkcv
18/20
Survey Page 18
Consolidated Plan ROANOKE 20
OMB Control No:2506-0117(exp.07/31/2015)
City of Roanoke I ICD Cirant Consolidated Plan Sun ev Sun eyMenke)
Where do you think these CDBG. HOME.
or ESG projects or services should take
place? Please choose one option below:
I�L.
IJ I:
19/20
Survey Page 19
Consolidated Plan ROANOKE 21
OMB Control No:2506-0117(exp.07/31/2015)
Cilr ui Roanoke I1CD(;rant Cunailidat d Plan Sun cti Sun cv Monkc)
•
20/20
Survey Page 20
6. Summary of comments or views not accepted and the reasons for not accepting them
Consolidated Plan ROANOKE 22
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No comments were received that are not included in this Consolidated Plan.
7. Summary
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The Process
PR-05 Lead & Responsible Agencies 24 CFR 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source
The following are the agencies/entities responsible for preparing the Consolidated Plan and
those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency ROANOKE
CDBG Administrator ROANOKE HUD Community Resources
Division
HOPWA Administrator
HOME Administrator ROANOKE HUD Community Resources
Division
ESG Administrator ROANOKE HUD Community Resources
Division
HOPWA-C Administrator
Table 1—Responsible Agencies
Narrative
The HUD Community Resources Division is located within the Department of Planning, Building, and
Development.
Consolidated Plan Public Contact Information
Keith Holland
HUD Community Resources Program Administrator
215 Church Street, SW, Roanoke,VA 24011
Room 305 North
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PR-10 Consultation - 91.100, 91.200(b), 91.215(1)
1. Introduction
The City of Roanoke partners with many non-profit and for-profit agencies to assist the homeless and
special needs populations of the city with their housing needs. Consultation and participation in local
and regional partnerships is vital in accomplishing this mission.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(1)).
Members of the city's Community Resources team as well as council appointed representatives sit on
many boards and commissions for non-profit organizations that assist at-risk populations within the city.
The Roanoke Housing Partnership as well as the Roanoke Neighborhood Partnership have
representation from the Department of Planning, Building, and Development. Monthly meetings with
staff of the city as well as the Roanoke Redevelopment and Housing Authority(RRHA) help to coordinate
resources between the two entities. Training is provided on an ongoing basis to many of the city's
homeless and mental health service providers in areas which are beneficial to those organizations and
the city.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth)and persons at risk of homelessness
The city is very involved with the local Continuum of Care. A city employee, Ms. Carol Tuning, is the
city's representative and manages the city's Homeless Assistance Team (HAT). The city provides funding
for the local COC to use for creation of its consolidated plan and meets with the members of the COC
monthly.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards and evaluate
outcomes, and develop funding, policies and procedures for the administration of HMIS
Members of the public as well as the city's representative on the COC and a member of the HUD
Community Relations Division meet to review applications received for ESG funding and to determine
the best allocation of said funds across the member organizations, thereby meeting the most needs.
Planning money will be provided so that HMIS administration is not neglected.
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2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdictions consultations with housing, social service agencies and other
entities
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Table 2—Agencies,groups,organizations who participated
1 Agency/Group/Organization TOTAL ACTION AGAINST POVERTY
Agency/Group/Organization Type Housing
Services- Housing
Services-Children
Services-Elderly Persons
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Regional organization
What section of the Plan was addressed by Economic Development
Consultation? Anti-poverty Strategy
How was the Agency/Group/Organization TAP was consulted during the process for
consulted and what are the anticipated outcomes creation of the Consolidated Plan, including
of the consultation or areas for improved how to prevent and end relentless poverty
coordination? and for ideas concerning economic
development.
Identify any Agency Types not consulted and provide rationale for not consulting
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your
Strategic Plan overlap with the
goals of each plan?
Continuum of Care Council of Community Services
Table 3—Other local/regional/federal planning efforts
Describe cooperation and coordination with other public entities, including the State and any
adjacent units of general local government, in the implementation of the Consolidated Plan
(91.215(l))
No other adjacent units of general local government were consulted during the creation of the
consolidated plan as the City of Roanoke is a stand-alone unit of local government and is not greatly
affected by the actions or inactions of its adjacent localities.
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Narrative (optional):
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PR-15 Citizen Participation
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
The city used an online survey tool to receive input on how CDBG, HOME and ESG funds should be targeted for the 2015-2019 Consolidated
Plan. In total, 196 responses were received.
For CDBG, the overwhelming response from those completing the survey felt that owner-occupied rehabilitation and rental housing
rehabilitation were preferred over new construction of either single family or multi-family housing. Past efforts in targeted neighborhoods were
more heavily focused on new construction of affordable housing. Based on the results of the survey, a greater emphasis will be placed on
rehabilitation of existing structures under the new Consolidated Plan. Infrastructure, such as streets, curb, stormwater management and public
utility lines, was the majority choice of several options of public facilities that the survey respondents preferred, with sidewalks,youth centers
and community gardens also receiving moderate support. Job training and microenterprise loan programs received the most support for
economic development activities. Code enforcement and energy efficiency improvements were the activities of choice for other real property
activities. Concerning use of HOME funds, again the survey responders overwhelmingly felt that rehabilitation of owner-occupied and renter-
occupied housing was preferable over new construction. Use of ESG funds significantly leaned toward the prevention of families and individuals
from becoming homeless and rapid re-housing of the recent homeless were cited many times over other uses, such as shelter operations.
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Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of Summary of Summary of comments URL(If
response/attendance comments received not accepted applicable)
and reasons
1 Internet Outreach Non- A total of 196 Please see the ES-
targeted/broad responses were 05 Executive
community received over a Summary Section
period of for a listing of
approximately 6 comments
weeks. received.
Table 4—Citizen Participation Outreach
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Needs Assessment
NA-05 Overview
Needs Assessment Overview
The City participated in a needs assessment to assess both real and perceived needs for inclusion in the
Consolidated Plan. Part of the needs assessment was based on a survey that was completed by almost
200 citizens of the city of Roanoke. The city understands that there are significant needs for homeless
prevention and elimination of chronic homelessness as well.
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NA-10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c)
Summary of Housing Needs
The city has a need to provide homeownership opportunities to extremely-low and very-low income
households. Through funding to Habitat for Humanity in the Roanoke Valley,the city will strive to
provide these low-income families with opportunities through homeownership. In addition, these funds
will help struggling and underserved neighborhoods by helping property values increase and increasing
the infrastructure stability and availability for the residents and commercial ventures in these areas.
Demographics Base Year: 2000 Most Recent Year: 2010 %Change
Population 94,911 95,793 1%
Households 42,026 42,833 2%
Median Income $30,719.00 $36,422.00 19%
Table 5-Housing Needs Assessment Demographics
Data Source: 2000 Census(Base Year),2006-2010 ACS(Most Recent Year)
Number of Households Table
0-30% >30-50% >50-80% >80-100% >100%
HAMFI HAMFI HAMFI HAMFI HAMFI
Total Households * 7,490 6,105 8,775 4,675 15,785
Small Family Households * 2,560 1,670 3,295 1,660 8,075
Large Family Households * 325 355 355 190 695
Household contains at least one
person 62-74 years of age 1,290 980 1,155 815 2,760
Household contains at least one
person age 75 or older 890 1,300 1,300 505 1,345
Households with one or more
children 6 years old or younger * 1,245 880 1,140 540 1,220
* the highest income category for these family types is>80%HAMFI
Table 6-Total Households Table
Data Source: 2006-2010 CHAS
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Housing Needs Summary Tables
1. Housing Problems (Households with one of the listed needs)
Renter Owner
0-30% >30- >50- >80- Total 0-30% >30- >50- >80- Total
AMI 50% 80% 100% AMI 50% 80% 100%
AMI AMI AMI AMI AMI AMI
NUMBER OF HOUSEHOLDS
Substandard
Housing-
Lacking
complete
plumbing or
kitchen facilities 85 45 90 10 230 0 0 15 25 40
Severely
Overcrowded -
With >1.51
people per
room (and
complete
kitchen and
plumbing) 120 10 0 0 130 0 0 0 10 10
Overcrowded -
With 1.01-1.5
people per
room (and none
of the above
problems) 105 120 100 115 440 0 20 0 20 40
Housing cost
burden greater
than 50%of
income (and
none of the
above
problems) 3,325 790 80 75 4,270 1,185 475 535 135 2,330
Housing cost
burden greater
than 30% of
income (and
none of the
above
problems) 630 1,815 1,075 80 3,600 400 645 1,505 925 3,475
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Renter Owner
0-30% >30- >50- >80- Total 0-30% >30- >50- >80- Total
AMI 50% 80% 100% AMI 50% 80% 100%
AMI AMI AMI AMI AMI AMI
Zero/negative
Income (and
none of the
above
problems) 360 0 0 0 360 135 0 0 0 135
Table 7—Housing Problems Table
Data 2006-2010 CHAS
Source:
2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen
or complete plumbing, severe overcrowding, severe cost burden)
Renter Owner
0-30% >30- >50- >80- Total 0-30% >30- >50- >80- Total
AMI 50% 80% 100% AMI 50% 80% 100%
AMI AMI AMI AMI AMI AMI
NUMBER OF HOUSEHOLDS
Having 1 or more
of four housing
problems 3,635 965 275 200 5,075 1,185 495 550 185 2,415
Having none of
four housing
problems 1,475 2,710 3,860 1,615 9,660 700 1,935 4,090 2,670 9,395
Household has
negative income,
but none of the
other housing
problems 360 0 0 0 360 135 0 0 0 135
Table 8—Housing Problems 2
Data 2006-2010 CHAS
Source:
3. Cost Burden > 30%
Renter Owner
0-30% >30-50% >50-80% Total 0-30% >30-50% >50-80% Total
AMI AMI AMI AMI AMI AMI
NUMBER OF HOUSEHOLDS
Small Related 1,630 825 465 2,920 445 270 975 1,690
Large Related 234 180 45 459 20 115 75 210
Elderly 740 605 204 1,549 735 460 205 1,400
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Renter Owner
0-30% >30-50% >50-80% Total 0-30% >30-50% >50-80% Total
AMI AMI AMI AMI AMI AMI
Other 1,605 1,110 440 3,155 390 300 780 1,470
Total need by 4,209 2,720 1,154 8,083 1,590 1,145 2,035 4,770
income
Table 9—Cost Burden>30%
Data 2006-2010 CHAS
Source:
4. Cost Burden > 50%
Renter Owner
0-30% >30- >50- Total 0-30% >30- >50- Total
AMI 50% 80% AMI 50% 80%
AMI AMI AMI AMI
NUMBER OF HOUSEHOLDS
Small Related 1,380 250 25 1,655 380 105 260 745
Large Related 230 0 0 230 20 60 0 80
Elderly 570 245 55 870 450 155 70 675
Other 1,370 305 0 1,675 335 160 200 695
Total need by 3,550 800 80 4,430 1,185 480 530 2,195
income
Table 10—Cost Burden>50%
Data 2006-2010 CHAS
Source:
5. Crowding (More than one person per room)
Renter Owner
0-30% >30- >50- >80- Total 0-30% >30- >50- >80- Total
AMI 50% 80% 100% AMI 50% 80% 100%
AMI AMI AMI AMI AMI AMI
NUMBER OF HOUSEHOLDS
Single family
households 180 130 10 115 435 0 0 0 25 25
Multiple, unrelated
family households 50 0 90 0 140 0 20 0 4 24
Other, non-family
households 0 0 0 0 0 0 0 0 0 0
Total need by 230 130 100 115 575 0 20 0 29 49
income
Table 11—Crowding Information—1/2
Data 2006-2010 CHAS
Source:
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Renter Owner
0-30% >30- >50- Total 0-30% >30- >50- Total
AMI 50% 80% AMI 50% 80%
AMI AMI AMI AMI
Households with
Children Present 0 0 0 0 0 0 0 0
Table 12—Crowding Information—2/2
Data Source
Comments:
Describe the number and type of single person households in need of housing assistance.
The city of Roanoke does not experience issues with single person households in need of housing
assistance. The majority of households that experience housing problems within the city are large
families that experience extreme cost burdens.
Estimate the number and type of families in need of housing assistance who are disabled or
victims of domestic violence, dating violence, sexual assault and stalking.
It is estimated that there are approximately 3,490 households that contain one member who is elderly.
According to the US Census Bureau, approximately 4,234 households contain at least one member who
is disabled. Of these households, it is estimated that approximately 40%experience housing issues.
These issues will be addressed by the funding of Blue Ridge Independent Living Center to provide
housing modification for low-income, disabled or elderly residents.
What are the most common housing problems?
The most common housing problems in the city of Roanoke are extreme housing cost burdens
(especially over 50%AMI paid toward housing costs) and poor or deferred maintenance. Many of the
times the extreme cost burdens experienced by families results in homelessness or a temporary loss of
housing. The city will address these issues through several programs by providing funding for
homelessness prevention, rapid rehousing, home rehabilitations, and homeless intervention.
Are any populations/household types more affected than others by these problems?
The city has a large population of refugee families that have 6 or more children per household. These
families often experience overcrowding, substandard housing, and extreme cost burdens. In addition,
low-income miniority households are more adversely affected by housing issues. For these reasons, the
city will focus the majority of its funding in targeted areas, many of which are minority-majority areas.
Describe the characteristics and needs of Low-income individuals and families with children
(especially extremely low-income) who are currently housed but are at imminent risk of
either residing in shelters or becoming unsheltered 91.205(0/91.305(c)). Also discuss the
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needs of formerly homeless families and individuals who are receiving rapid re-housing
assistance and are nearing the termination of that assistance
<p align="LEFT">AII rapid re-housing services in the community are coordinated centrally through the
Community Housing Resource Center(CHRC). Currently, CHRC staff follow up via telephone with families
that have exited the program to monitor returns to homelessness. Households are contacted twelve
months after program exit to track recidivism.The CoC is working with the Roanoke Rescue Mission—
the largest shelter provider in the Continuum—to incorporate the Rescue Mission programs in the
HMIS. Once the CoC begins collecting more complete shelter data, the community will establish a
process for tracking returns to homelessness through the HMIS.To minimize recidivism,the CHRC
provides service coordination and case management services to ensure stability for rapidly re-housed
families. Multiple shelter providers have dedicated housing stability staff that work with the CHRC and
follow re-housed families for a period of twelve months to provide on-going stabilization services.</p>
If a jurisdiction provides estimates of the at-risk population(s), it should also include a
description of the operational definition of the at-risk group and the methodology used to
generate the estimates:
In July 2013, the CoC developed and implemented a policy for its homelessness prevention programs
that prioritizes services based on the level of risk families face in becoming homeless. Applications for
services are processed monthly and placed into three, "tiered" categories based on risk level. Families
at "imminent" risk of homelessness are defined as households that have been to court and have an
eviction scheduled within ten days or the household is residing in housing that has been condemned by
a housing official and the unit must be vacated within ten days. These households fall into the tier one
category and are served first. "High risk" families are defined as households that have a court date
scheduled for an eviction documented with an unlawful detainer or the household is staying with family
or friends and must vacate the unit within 14 days. High risk households fall into the tier two category
and are served as funding allows after all families in the first tier priority have been served. The lowest
tier tiered category are "at-risk" families that are defined as households that have a five day pay or quit
notice issued from the landlord, but no scheduled court date or eviction. These families meet the
minimum requirements for service but are only served if funding remains after all households in the first
and second tier priorities have been served.
Specify particular housing characteristics that have been linked with instability and an
increased risk of homelessness
Homelesness affects Virginia citizens of all ages and backgrounds. In 2009, 20 percent of individuals
experiencing homelessness were families with children, and almost 18 percent were "chronically
homeless"— unaccompanied individuals experiencing bouts of homelessness over the last three years
or continuously homeless for a year or more. The primary cause of homelessness is a lack of affordable
housing. On average, in Virginia, a worker must be employed full time at$19.63 an hour to afford a two-
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bedroom apartment. 1 The high cost of housing makes it difficult for individuals below the poverty line
to find affordable shelter. In addition, people experiencing homelessness may have insufficient
education and training, adding to the challenges of finding a job.
Individuals also experience homelessness as a result of a financial or personal crisis, due to domestic
violence, or aging out of foster care. Mental illness can contribute to homelessness, as can leaving a jail
or health care institution without resources to find and keep a home. Fewer support services for
addiction can lead individuals battling substance abuse to homelessness. In the 2009 count of Virginia
residents who were homeless, approximately 29 percent reported chronic substance abuse; 17 percent
reported being severely mentally ill, 15 percent were victims of domestic violence, and 13 percent were
veterans. 2
1 "In Virginia,the Fair Market Rent (FMR)for a two-bedroom apartment is$1,021. In order to afford
this level of rent and utilities,without paying more than 30 percent of income on housing, a household
must earn$3,403 monthly or$40,841 annually.Assuming a 40-hour work week, 52 weeks per year, this
level of income translates into a housing wage of$19.63" (National Low Income Housing Coalition,
www.nlihc.org).
2 HUD 2009 Continuum of Care Homeless Assistance Programs Homeless Populations and
Subpopulations, Department of Housing and Urban Development.
Discussion
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NA-15 Disproportionately Greater Need: Housing Problems — 91.205 (b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction
There is significant need to address housing problems within the city of Roanoke. With an aging housing
stock and an abundance of properties containing lead-based paint, the city will focus on both
rehabilitation of blighted homes as well as demolition and reconstruction of homes which adds to the
positive housing stock with no housing problems. Hispanic and African American households are
disproportionately represented populations of those who live in substandard housing. The city will
concentrate its efforts in neighborhoods where there are blighting factors that affect predominately
racially and ethnically minority populations. In addition, the city will continue to offer its Down Payment
Assistance program to allow families to reduce their overall cost burdens.
0%-30% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 5,470 1,425 565
White 3,195 820 195
Black/African American 2,000 560 355
Asian 15 0 0
American Indian, Alaska Native 95 0 0
Pacific Islander 0 0 0
Hispanic 45 0 0
Table 13-Disproportionally Greater Need 0-30%AMI
Data Source: 2006-2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room,4.Cost Burden greater than 30%
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30%-50% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 3,785 2,660 0
White 2,305 1,920 0
Black/African American 1,185 610 0
Asian 10 55 0
American Indian,Alaska Native 10 0 0
Pacific Islander 0 0 0
Hispanic 240 50 0
Table 14-Disproportionally Greater Need 30-50%AMI
Data Source: 2006-2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room,4.Cost Burden greater than 30%
50%-80% of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 2,950 6,140 0
White 1,985 4,260 0
Black/African American 860 1,535 0
Asian 25 40 0
American Indian, Alaska Native 0 55 0
Pacific Islander 0 0 0
Hispanic 65 135 0
Table 15-Disproportionally Greater Need 50-80%AMI
Data Source: 2006-2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room,4.Cost Burden greater than 30%
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80%-100%of Area Median Income
Housing Problems Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems . income, but none
of the other
housing problems
Jurisdiction as a whole 1,075 3,420 0
White 740 2,625 0
Black/African American 240 720 0
Asian 0 45 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
Hispanic 60 19 0
Table 16-Disproportionally Greater Need 80-100%AMI
Data Source: 2006-2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
Discussion
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NA-20 Disproportionately Greater Need: Severe Housing Problems — 91.205
(b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction
There is significant need to address housing problems within the city of Roanoke. With an aging housing
stock and an abundance of properties containing lead-based paint,the city will focus on both
rehabilitation of blighted homes as well as demolition and reconstruction of homes which adds to the
positive housing stock with no housing problems. Hispanic and African American households are
disproportionately represented populations of those who live in substandard housing. The city will
concentrate its efforts in neighborhoods where there are blighting factors that affect predominately
racially and ethnically minority populations. In addition, the city will continue to offer its Down Payment
Assistance program to allow families to reduce their overall cost burdens.
0%-30% of Area Median Income
Severe Housing Problems* Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 4,385 2,505 565
White 2,480 1,540 195
Black/African American 1,725 835 355
Asian 15 0 0
American Indian, Alaska Native 80 10 0
Pacific Islander 0 0 0
Hispanic 30 15 0
Table 17—Severe Housing Problems 0-30%AMI
Data Source: 2006-2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room,4.Cost Burden over 50%
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30%-50% of Area Median Income
Severe Housing Problems* Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 1,365 5,080 0
White 825 3,405 0
Black/African American 380 1,420 0
Asian 0 65 0
American Indian,Alaska Native 0 10 0
Pacific Islander 0 0 0
Hispanic 145 145 0
Table 18—Severe Housing Problems 30-50%AMI
Data Source: 2006-2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
50%-80% of Area Median Income
Severe Housing Problems* Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 605 8,490 0
White 390 5,855 0
Black/African American 155 2,235 0
Asian 15 50 0
American Indian,Alaska Native 0 55 0
Pacific Islander 0 0 0
Hispanic 45 155 0
Table 19—Severe Housing Problems 50-80%AMI
Data Source: 2006-2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room,4.Cost Burden over 50%
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80%-100% of Area Median Income
Severe Housing Problems* Has one or more of Has none of the Household has
four housing four housing no/negative
problems problems income, but none
of the other
housing problems
Jurisdiction as a whole 280 4,210 0
White 230 3,135 0
Black/African American 20 940 0
Asian 0 45 0
American Indian, Alaska Native 0 0 0
Pacific Islander 0 0 0
-
Hispanic 29 50 0
Table 20—Severe Housing Problems 80-100%AMI
Data Source: 2006-2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
Discussion
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NA-25 Disproportionately Greater Need: Housing Cost Burdens — 91.205 (b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction:
The City of Roanoke recognizes that African Americans and Caucasians suffer from disproportionately
greater needs based on their housing cost burdens. The City will ensure that all programs are fair and
equitable to all races with a special focus for rehabilitation and new homeownership opportunities for
African American and Caucasian households.
Housing Cost Burden
Housing Cost Burden <=30% 30-50% >50% No/negative
income(not
computed)
Jurisdiction as a whole 27,505 7,830 6,285 565
White 20,825 5,250 3,840 195
Black/African American 5,640 2,180 2,100 355
Asian 290 20 30 0
American Indian,Alaska
Native 70 25 80 0
Pacific Islander 0 0 0 0
Hispanic 420 225 160 0
Table 21—Greater Need: Housing Cost Burdens AMI
Data Source: 2006-2010 CHAS
Discussion:
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NA-30 Disproportionately Greater Need: Discussion — 91.205(b)(2)
Are there any Income categories in which a racial or ethnic group has disproportionately
greater need than the needs of that income category as a whole?
For those who earn less than 50%of AMI, African Americans and Caucasians both have a
disproportionately greater need than the needs of the income category as a whole. Most of the needs
identified relate to housing cost burdens where more than 30%of the household income is paid toward
housing costs.
If they have needs not identified above,what are those needs?
Many of the needs that correlate and correspond to increased housing cost burdens relate to deferred
maintenance. The City proposes to use some of the CDBG and HOME funding received during the five
year Consolidated Planning period to effect housing rehabilitation and modifications for low-income
households.
Are any of those racial or ethnic groups located in specific areas or neighborhoods in your
community?
Many of the racial and ethnic minorities are concentrated in high concentration poverty areas within the
City. Special focus will be paid to the Melrose-Orange Target Area during this Consolidated Plan period,
as well as the West End Neighborhood Revitalization Strategy Area.
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NA-35 Public Housing— 91.205(b)
Introduction
Totals in Use
Program Type
Certificate Mod- Public Vouchers
Rehab Housing Total Project- Tenant- Special Purpose Voucher
based based Veterans Family Disabled
Affairs Unification
Supportive Program
Housing
#of units vouchers in use 0 0 1,195 1,696 0 1,622 50 16 0
Table 22-Public Housing by Program Type
`includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition
Data Source: PIC(PIH Information Center)
Characteristics of Residents
Program Type
Certificate Mod- Public Vouchers
Rehab Housing Total Project- Tenant- Special Purpose Voucher
based based Veterans Family
Affairs Unification
Supportive Program
Housing _
Average Annual Income 0 0 9,871 10,403 0 10,379 10,953 7,300
Average length of stay 0 0 4 5 0 5 0 0
Average Household size 0 0 2 2 0 2 1 3
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Program Type
Certificate Mod- Public Vouchers
Rehab Housing Total Project- Tenant- Special Purpose Voucher
based based Veterans Family
Affairs Unification
Supportive Program
Housing
# Homeless at admission 0 0 0 2 0 2 0 0
#of Elderly Program Participants
(>62) 0 0 246 199 0 189 9 0
#of Disabled Families 0 0 320 521 0 506 13 2
#of Families requesting accessibility
features 0 0 1,195 1,696 0 1,622 50 16
#of HIV/AIDS program participants 0 0 0 0 0 0 0 0
#of DV victims 0 0 0 0 0 0 0 0
Table 23—Characteristics of Public Housing Residents by Program Type
Data Source: PIC(PIN Information Center)
Race of Residents
Program Type
Race Certificate Mod- Public Vouchers
Rehab Housing Total Project- Tenant- Special Purpose Voucher
based based Veterans Family Disabled
Affairs Unification *
Supportive Program
Housing
White 0 0 389 503 0 464 24 11 0
Black/African American 0 0 782 1,178 0 1,143 26 5 0
Asian 0 0 16 7 0 7 0 0 0
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Program Type
Race Certificate Mod- Public Vouchers
Rehab Housing Total Project- Tenant- Special Purpose Voucher
based based Veterans Family Disabled
Affairs Unification
Supportive Program
Housing
American Indian/Alaska
Native 0 0 8 7 0 7 0 0 0
•
Pacific Islander 0 0 0 1 0 1 0 0 0
Other 0 0 0 0 0 0 0 0 0
*includes Non-Elderly Disabled,Mainstream One-Year, Mainstream Five-year,and Nursing Home Transition
Table 24—Race of Public Housing Residents by Program Type
Data Source: PIC(PIH Information Center)
Ethnicity of Residents
Program Type
Ethnicity Certificate Mod- Public Vouchers
Rehab Housing Total Project- Tenant- Special Purpose Voucher
based based Veterans Family Disabled
Affairs Unification *
Supportive Program
Housing
Hispanic 0 0 57 34 0 30 3 1 0
Not Hispanic 0 0 1,138 1,662 0 1,592 47 15 0
*includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition
Table 25—Ethnicity of Public Housing Residents by Program Type
Data Source: PIC(PIH Information Center)
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Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants
on the waiting list for accessible units:
Most immediate needs of residents of Public Housing and Housing Choice voucher holders
How do these needs compare to the housing needs of the population at large
Discussion
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NA-40 Homeless Needs Assessment—91.205(c)
Introduction:
Homelessness directly affects thousands of Virginians annually. According to the 2013 Annual Homeless Assessment Report to Congress by the
U.S. Department of Housing and Urban Development,there were 4,532 homeless people in Virginia during a 24 hour snap shot conducted in
January by localities statewide. Four to five times that number may actually experience homelessness at some point during the year, according
to national homeless studies. Many of these persons have special needs based on situations ranging from physical or mental disabilities to
chronic substance abuse.Of the total homeless population, many are also victims of other circumstances such as job loss or domestic violence.
In 2014,the number of homeless in the Roanoke Region (including Alleghany County) decreased from 527 in 2013 to 440 in 2014.This is a
significant decrease of 16.5%and represents a trend of decreasing numbers over the past three years in the Roanoke Region. Environmental
factors over which we have little control such as an economy that is slowly improving may be influencing this downward trend in numbers. More
likely however, is that the downward trend is being influenced by factors that we do control. Homeless service providers have restructured the
way they work together to address issues of homelessness. They have put together rapid rehousing and homeless prevention strategies such as
a system of central intake and a community housing resource center to reduce the amount of time people spend in a homeless condition. They
are reducing redundancy in services by using sophisticated information management systems to share information among agency service
providers. Collaboration among agencies and organizations has become a norm not an anomaly.The results of these changes are significant
factors influencing the downward trend in numbers. In a recent report to Roanoke City Council by the Chair of the Continuum of Care, it was
reported that the average length of time for a homeless person from entry into shelter to placement in permanent housing decreased by 67%in
the last six months and;the average length of time from program referral to placement in permanent housing is now 16 days.
Because of its strong safety net of services, Roanoke continues to attract people from outside the region who find themselves in a homeless
condition, but they represent a smaller percentage of the total population.The 2014 report indicates 42.5%of respondents came to the Blue
Ridge Continuum of Care catchment area in a homeless condition compared to 48.8% in 2013.
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Homeless Needs Assessment
Population Estimate the#of persons Estimate the# Estimate the# Estimate the# Estimate the#
experiencing homelessness experiencing becoming exiting of days persons
on a given night homelessness homeless homelessness experience
each year each year each year homelessness
Sheltered Unsheltered
Persons in Households with Adult(s)
and Child(ren) 0 30 42 0 0 0
Persons in Households with Only
Children 0 88 0 0 0 0
Persons in Households with Only
Adults 7 218 0 0 0 0
Chronically Homeless Individuals 0 0 37 0 0 0
Chronically Homeless Families 0 0 0 0 0 0
Veterans 0 48 142 0 0 0
Unaccompanied Child 0 0 0 0 0 0
Persons with HIV 0 0 0 0 0 0
Table 26-Homeless Needs Assessment
Data Source Comments:
Indicate if the homeless population is: Has No Rural Homeless
If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of
days that persons experience homelessness," describe these categories for each homeless population type (including chronically
homeless individuals and families, families with children, veterans and their families, and unaccompanied youth):
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<p align="LEFT"><u>Chronically Homeless Individuals and Families</u></p><p align="LEFT">The responsibility for implementing new permanent
supportive housing for the chronically homeless is shared by the community as a whole through priorities established by the Blue Ridge
Interagency Council on Homelessness(CoC Board);goals established by the CoC leadership; and specific programs discussed and designed by the
Homeless Prevention and Rapid Rehousing subcommittee of the CoC. High barrier families and those experiencing chronic homelessness are
prioritized as they often have high barrier needs such as zero income, criminal records and/or poor credit history.</p><p
align="LEFT"><u>Veterans and Families</u></p><p align="LEFT">The Roanoke Valley currently has a 15 bed shelter program for homeless male
veterans experiencing serious mental illness including substance use disorders. In addition, all area shelters serve veterans regardless of their
eligibility for assistance from the Department of Veterans Affairs, including female veterans. The Salem VA Medical Center serves an estimated
142 homeless veterans annually. In partnership with the local PHA,the community receives HUD-VASH vouchers to administer permanent
housing subsidies for this targeted population.These veterans continue to receive critically important case management services necessary to
resume living independently.</p><p align="LEFT"><u>Unaccompanied Youth</u></p><p align="LEFT">Our Homeless School liaisons are key to
identifying homeless youth and providing linkages to services.Agencies focus on the family unit in order that children and youth may have a
safe, nurturing environment while the family obtains employment and seeks permanent housing. All area shelters will house youth as young as
18. The Juvenile Court refers young runaways to a variety of non-residential services that are currently available in community.The City funds
placements for runaway youth (who are before the court)to the Lynchburg Group Home system for up to 59 days.</p>
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Nature and Extent of Homelessness: (Optional)
Race: Sheltered: Unsheltered (optional)
White 141 0
Black or African American 92 0
Asian 2 0
American Indian or Alaska
Native 2 0
Pacific Islander 0 0
Ethnicity: Sheltered: Unsheltered (optional)
Hispanic 3 0
Not Hispanic 0 0
Data Source
Comments:
Estimate the number and type of families in need of housing assistance for families with
children and the families of veterans.
According to the National Alliance to End Homelessness, approximately 578,424 people in the U.S. are
homeless on any given night. Of these, 49,933 are veterans and 216,197 are people in families. The
Alliance also reports that 15%of the homeless population are considered chronically homeless in the
Roanoke Region. As far as homelessness among families with children data released in November 2014
by the National Center on Family Homelessness indicates, "A staggering 2.5 million children are now
homeless each year in America. This historic high represents one in every 30 children in the United
States". Families with children are a significant segment of the homeless population in the Roanoke
Valley. In the 2013-14 school year, Roanoke City Public Schools identified 652 students experiencing
homelessness. There are more families experiencing homelessness; however,the Roanoke Valley has
very limited shelter opportunities that serve only families and in such a way that a family can stay
together as a unit.
Describe the Nature and Extent of Homelessness by Racial and Ethnic Group.
As indicated above, the 2014 Point-in-Time (PIT) Count conducted on January 30, 2014 reported: White-
41; Black or African American-92; Asian-2; American Indian or Alaska Native-2; and Hispanic-3. Data in
the survey tells us that finding affordable housing and an inability to find work are among the reasons
most often cited for being homeless.These and other barriers facing the homeless such as affordable
health and oral health care in this report are indicators that there is yet much to be done to resolve the
underlying causes of homelessness. Of the 440 individuals who were homeless on that day, 257 adults
ages 18 and older completed the survey. Children under the age of 18 were not surveyed.
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Describe the Nature and Extent of Unsheltered and Sheltered Homelessness.
Point-in-time counts of sheltered and unsheltered people experiencing homelessness occurs yearly in
each jurisdiction nationwide. In Virginia, this count takes place on a single night in late January. In order
to qualify for federal homeless assistance funds, the U.S. Department of Housing and Urban
Development (HUD) requires communities to conduct a point in time count not less than bi-annually.
The Blue Ridge Interagency Council on Homelessness, the governance body for homeless services in the
region, is the lead entity that conducts the point-in-time count annually. The data collected provides
valuable information to area service providers, policy makers, and the general public on the individual
and family challenges and barriers associated with homelessness. Below are the results from the 2014
PIT Count.
• Nightly count averages in 2014 decreased by 16.5%(440 compared to 527 in 2013)
• 257 shelter respondents (adults 18 and over) completed the survey.This is a 29% increase over
2013 or 58 more respondents.
• 57.6%of respondents were living in the Blue Ridge Continuum of Care catchment area when
they became homeless compared to 51.2%in 2013
• The top 5 challenges faced by homeless include: 1) Affordable housing (#1 in 2013); 2) Cannot
find work (#2 in 2013); 3) Medical problems (#3 in 2013);4) Dental problems(#4 in 2013); and
5) Past incarcerations(#6 in 2013)
• The oldest respondent was 65 years old and the youngest was 19.
• The average age was 45.7 years compared to 49 in 2013.
• 149 men (58.4%) and 102 women (40%)completed the survey
• 55.3%(141) of those surveyed identified themselves as white and 36.1%(92) identified
themselves as African-American
• 19% (48) of respondents were veterans
• 28.5% (73) of respondents reported having received mental health services in the past
• 20.6% (53) of respondents reported having received treatment for problems related to alcohol
• 18% (46) of respondents reported having been treated for drug dependency
• 81.2% (207) reported having a high school/GED education or more. Educational attainment has
been trending upward since 2011 (73.4%, 77.9%, and 79.9%).
• 34.7% (85) of respondents were employed either"on" or"off' the books,just slightly down <1%
from 2013
• 46.1% (113) reported making money on food stamps
• 57.4% (147) of respondents reported looking for work compared to only 51.8%or 124 looking in
2013
• 76.9%(163) of respondents reported they have never heard of the Community Housing
Resource Center; 16 respondents(6.3%) had received services from the CHRC, an increase of 3
respondents over 2013 and 10 respondents in 2012.
• There were 80 children under age 18 with their homeless parent(s); 43 children between the
ages of 5-18 are attending school while 6 were not attending school
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Discussion:
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NA-45 Non-Homeless Special Needs Assessment - 91.205 (b,d)
Introduction:
Due to income limitations and continued underfunding of programs for people with physical and/or
sensory disabilities, extremely low-to low-income individuals with disabilities remain in serious need of
financial assistance to enable them to be independent within their own homes and the community.
Some individuals with disabilities are unable to leave their homes without assistance from others; others
cannot remain in their own homes without a personal assistant; and others are placed in nursing homes
simply because they lack the financial resources needed to modify their homes.
Describe the characteristics of special needs populations in your community:
According to the Social Security Administration's (SSA) OASDI (Old-Age, Survivors, Disability Insurance)
Beneficiaries by State and County, December 2013 statistics,there were 22,848 City of Roanoke
residents receiving either Social Security retirement or disability benefits. This number has increased
almost 12% since December 2012. The average Social Security Disability Benefit amount in 2015 was
$1,165 or$13,980 per year. Of these 22,848 recipients, 4,492 receive Supplemental Security Income
(551) benefits. During 2015, these individuals will receive no more than $733 per month or$8,796 per
year—well below the Federal Poverty Level. Based on these statistics, it is clear that individuals with
disabilities continue to remain some of Roanoke's poorest and most disenfranchised.
What are the housing and supportive service needs of these populations and how are these
needs determined?
Access to suitable, safe, affordable, and accessible housing with opportunities for education,
employment, relationships, and active participation is the foundation of inclusive communities. In
Virginia and nationally, individuals with disabilities receiving Supplemental Security Income (SSI) benefits
or whose income is otherwise limited continue to be priced out of the housing market. Many people
with disabilities can and would choose to live independently,with or without support services, if they
had access to affordable, accessible housing options.
To create real and meaningful opportunities for individuals with disabilities to live inclusively in
communities, it is necessary to acknowledge the community housing challenges associated with the
deep poverty that affects the majority of people with disabilities. Most government housing programs
have eligibility requirements related to median income. Under current federal guidelines, housing is
considered to be affordable for low-income households when the cost of monthly rent, including
tenant-paid utilities, does not exceed 30 percent of monthly household income.
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Data reported in the Technical Assistance Collaborative's report, Priced Out in 2012: The Housing Crisis
for People with Disabilities, and by the National Low Income Housing Coalition's Out of Reach 2012 rank
Virginia as the ninth most unaffordable state in the nation to rent a two-bedroom housing unit. In
Virginia, the 2012 Fair Market Rent for a two-bedroom apartment was$1,054. In order to afford this
level of rent and utilities without paying more than 30 percent of income on housing, earned household
income must be $3,512 monthly or$42,143 annually.The annual income of a single individual in Virginia
receiving an SSI payment of$698 equaled only 15.6 percent of median income.This is almost 30 percent
below the 2012 federal poverty guidelines of$11,170 for an individual, and as a result, the housing
affordability gap for people with disabilities in the Commonwealth is significant.
Together, these two national reports confirm that individuals with disabilities who rely on SSI payments
as their source of income continue to be some of the poorest people in the nation.These reports
provide a vivid picture of the housing challenges faced by Virginians, with and without disabilities, who
have low to moderate incomes. National findings, according to Priced Out in 2012, report the following:
• The average annual income of a single individual receiving SSI payments was$8,714, equal to
only 19.2 percent of the national median income for a one-person household and almost 22
percent below the 2012 federal poverty level.
• The national average rent for a modest, one-bedroom apartment was$758, equal to 104
percent of the national average monthly income of a one-person SSI household.
These findings confirm that in 2012, it was virtually impossible for a single adult receiving SSI to afford
rental housing in the community unless they had some type of permanent rental subsidy.
Discuss the size and characteristics of the population with HIV/AIDS and their families within
the Eligible Metropolitan Statistical Area:
The Council of Community Services' Drop-In Center provides a safe and confidential environment where
individuals may come and receive free information regarding HIV, HCV, STDs, and other health related
issues. The Center houses a Resource Center containing books, magazines, and free informational
brochures focused on HIV,STDs, HCV, and other health and social related issues. The Center has many
partners in the community including Blue Ridge Behavioral Healthcare; Roanoke City Health Department
(and other health department localities); Department of Corrections and regional jails/juvenile
detention centers; Roanoke Treatment Center(and other substance abuse facilities); colleges; homeless
shelters; churches; and others who may ask for services.
Discussion:
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NA-50 Non-Housing Community Development Needs — 91.215 (f)
Describe the jurisdiction's need for Public Facilities:
The City of Roanoke has a robust park and greenway system to serve the citizens. In order to fully serve
all neighborhoods within the jurisdiction, several public facility needs may be addressed during this
Consolidated Planning period. Some of the needs to be addressed may be: pocket or neighborhood
parks,greenway creation and installation, installation of public art, and installation of street trees.
How were these needs determined?
These needs were determined based on input from City of Roanoke staff in the Planning, Building, and
Development and Parks and Recreation divisions as well as through the Comprehensive Plans and
Comprehensive Recreation Master Plan. Additionally, citizens provided feedback during the city's
Consolidated Plan survey.
Describe the jurisdiction's need for Public Improvements:
The City of Roanoke has a great need for infrastructure improvements within several low-income block
groups located within targeted areas in the city. A major infrastructure project along the 13th Street
Corridor in the West End Neighborhood Revitalization Strategy Area will be addressed during the first
year of the five-year Consolidated Planning Period. This project will alleviate stormwater and drainage
issues while improving access and beautifying the neighborhood. Several other needs for public
improvements exist, including sidewalk, curb, and guttering work in low-income areas as well as street
improvements in various low-income block groups throughout the city.
How were these needs determined?
These needs were determined based on input from City of Roanoke staff in the Planning, Building, and
Development and Parks and Recreation divisions as well as through the Comprehensive Plans and
Comprehensive Neighborhood Plans. The Neighborhood Revitalization Strategy Area plan for the West
End NRSA denotes a strong need for infrastructure improvements, especially along the 13th Street
Corridor. Additionally, citizens provided feedback during the city's Consolidated Plan survey.
Describe the jurisdiction's need for Public Services:
The City of Roanoke boasts many different not-for-profit entities that provide needed public services to
the citizens of the city. Citizens would be severely adversely affected if public services were not
available to prevent homelessness, provide shelter when homeless, provide services to youth to
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continue and improve their education and to prevent abuse and neglect. The City will continue to
provide lifesaving public services to low-income individuals over the life of the five-year Consolidated
Planning period in order to help alleviate issues and concerns for disadvantaged and low-income
households.
How were these needs determined?
These needs were determined based on input from City of Roanoke staff in the Planning, Building, and
Development, Homeless Assistance Team, and Department of Social Services divisions as well as through
the Comprehensive Plans and Neighborhood Plans. Additionally, citizens provided feedback during the
city's Consolidated Plan survey.
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Housing Market Analysis
MA-05 Overview
Housing Market Analysis Overview:
The City of Roanoke has a high number of single family homes affected by lead-based paint. There are
47,260 units of residential housing within the city, of which 40%are rental units with 60%owner-
occupied units. Many of the owner-occupied units are contaminated by lead-based paint and have
some housing issues. The City will provide opportunity for currently owner-occupied units to receive
rehabilitation assistance for both emergency and non-emergency repairs. In addition to repairing
existing homes, there is a demand for new homeownership opportunities within the City. In order to
meet this demand,the City will rehabilitate existing, substandard homes for resale to eligible families,
construct new homes on vacant infill lots for sale to eligible families, and provide down-payment
assistance to eligible households.
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MA-10 Number of Housing Units — 91.210(a)&(b)(2)
Introduction
The City has an overwhelming number of detached, single-family homes that may be affected by lead-
based paint or other housing needs. In addition, the City works with the Roanoke Redevelopment and
Housing Authority which provides subsidized housing for disadvantaged and low-income households
who wish to rent within the City. In light of these factors,the City determined that the greatest need for
CDBG and HOME funding was to focus on rehabilitation of existing owner-occupied structures as well as
the creation of new homeownership opportunities, either through acquisition, rehabilitation and resale,
or through the acquisition of vacant lots with new construction and sale to eligible households.
All residential properties by number of units
Property Type Number %
1-unit detached structure 29,624 63%
1-unit, attached structure 1,282 3%
2-4 units 5,754 12%
5-19 units 7,415 16%
20 or more units 2,879 6%
Mobile Home, boat, RV, van, etc 306 1%
Total 47,260 100%
Table 27—Residential Properties by Unit Number
Data Source: 2006-2010 ACS
Unit Size by Tenure
Owners Renters
Number % Number %
No bedroom 34 0% 521 3%
1 bedroom 378 2% 4,901 26%
2 bedrooms 5,448 23% 8,383 45%
3 or more bedrooms 18,145 76% 5,023 27%
Total 24,005 101% 18,828 101%
Table 28—Unit Size by Tenure
Data Source: 2006-2010 ACS
Describe the number and targeting (income level/type of family served) of units assisted with
federal, state, and local programs.
The City of Roanoke targets those families earning 80% or below area median income for all programs
for CDBG, ESG, and HOME funds. The City does not propose to use funds to create rental housing
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opportunities as the Roanoke Redevelopment and Housing Authority provides sufficient units for low-
income rental housing. All rehabilitations will be targeted to households earning 80%of AMI and below.
Provide an assessment of units expected to be lost from the affordable housing inventory for
any reason, such as expiration of Section 8 contracts.
During the five-year period of the Consolidated Plan, the City does not expect to lose any units from the
affordable housing inventory. The City will create new affordable homeownership opportunities
through the construction or rehabilitation of affordable housing for purchase. In addition, the RRHA has
applied to HUD to receive a Choice Neighborhoods Grant which will allow the RRHA to significantly
increase the number of affordable rental units available for the public.
Does the availability of housing units meet the needs of the population?
The City believes that the number of housing units available does meet the needs of the population.
With a continued effort to work with Habitat for Humanity, those lowest-earning citizens are able to
achieve the dream of homeownership, therefore the City will provide funding to Habitat for Humanity in
the Roanoke Valley as well as other low-income housing providers, to continue to offer assistance to
low-income first-time homebuyers.
Describe the need for specific types of housing:
The needs for specific types of housing that are most prevalent in the City of Roanoke are housing for
the homeless, including transitional living arrangements; single-family homeownership opportunities
through the construction or rehabilitation of single units or duplexes; and rental units constructed and
managed by the Housing Authority to meet the needs of low-income families.
Discussion
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MA-15 Housing Market Analysis: Cost of Housing - 91.210(a)
Introduction
Housing prices in the Roanoke Valley have remained relatively stable for the past three years. Although
there will be some fluctuation based on market demand, the City expects housing prices to rise slightly
over the next five year Consolidated Planning period. The average median purchase price for a home in
the Roanoke Valley is $138,000 which is affordable to many households, however those households who
have the lowest incomes or that have significant credit issues may be priced out of the ownership
market without assistance from the City and private entities. Rental units are relatively affordable due
to the large stock of rental housing owned and managed by the Roanoke Redevelopment and Housing
Authority.
Cost of Housing
Base Year: 2000 Most Recent Year: 2010 % Change
Median Home Value 80,100 128,700 61%
Median Contract Rent 385 520 35%
Table 29—Cost of Housing
Data Source: 2000 Census(Base Year),2006-2010 ACS(Most Recent Year)
Rent Paid Number
Less than $500 8,924 47.4%
$500-999 9,182 48.8%
$1,000-1,499 368 2.0%
$1,500-1,999 91 0.5%
$2,000 or more 263 1.4%
Total 18,828 100.0%
Table 30-Rent Paid
Data Source: 2006-2010 ACS
Housing Affordability
% Units affordable to Households Renter Owner
earning
30% HAMFI 1,960 No Data
50% HAMFI 6,855 2,405
80% HAMFI 13,635 8,155
100% HAMFI No Data 11,205
Total 22,450 21,765
Table 31—Housing Affordability
Data Source: 2006-2010 CHAS
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Monthly Rent
Monthly Rent ($) Efficiency (no 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom
bedroom)
Fair Market Rent 529 613 764 1,001 1,134
High HOME Rent 529 613 764 1,001 1,134
Low HOME Rent 529 596 716 826 922
Table 32—Monthly Rent
Data Source: HUD FMR and HOME Rents
Is there sufficient housing for households at all income levels?
There is insufficient housing for those households at the lowest income levels, i.e. below 50%of AM I.
The City will partner with Habitat for Humanity of the Roanoke Valley along with other for-profit and
non-profit developers to create homeownership opportunities via rehabilitiation and new construction
in order to provide opportunities for homeownership to the lowest income families in the City. There is
sufficient rental housing available for all income levels, however the waiting list for the Section 8
program is taking approximately 7 years to cycle through. These families will need support before they
are approved for the Section 8 Housing Choice Voucher program.
How is affordability of housing likely to change considering changes to home values and/or
rents?
The City does not foresee a large increase in either the rental rates or housing prices in the near future.
With the economic recovery that is still occurring, most home prices remain affordable to a wide range
of low-income households.
How do HOME rents/ Fair Market Rent compare to Area Median Rent? How might this
impact your strategy to produce or preserve affordable housing?
Area median rents, HOME rents, and Fair Market rents are all within the same range. There is no
distinct difference between the three types of rents which means that affordable rental housing is
abundant and creation of new affordable rental units with CDBG or HOME is not a priority for the City at
this time.
Discussion
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MA-20 Housing Market Analysis: Condition of Housing— 91.210(a)
Introduction
The City has 29%of owner-occupied housing units with at least one adverse condition and 46%of
renter-occupied units have at least one adverse condition. The City partners with Habitat for Humanity
in the Roanoke Valley and other for-profit and non-profit developers to create new homeownership
opportunities to help alleviate adverse conditions. In addition, a majority of the homes in the City of
Roanoke have lead-based paint. The City will use both CDBG and HOME funding to provide
rehabilitation services to owner-occupied structures in order to alleviate many of the issues with
condition of the units. The City's Code Enforcement division through the Code Inspection Program and
Rental Permitting Program will help to encourage landlords to make necessary repairs to the rental units
within the City.
Definitions
The city defines Suitable for Rehabilitation as: those structures that are not deteriorated beyond the
point that they can be brought up to the CDBG Program's Written Rehab Standards within the financial
assistance available under the City's rehabilitation program.
The city defines Unsuitable for Rehabilitation as: substandard units in such poor condition that it is not
structurally or financially feasible to rehabilitate to the Program's Written Rehab Standards; housing
units "Unsuitable for Rehabilitation" also include units to be razed within the Project Area to remove
toxic use and blight. Unsuitable for rehabilitation is further defined as a residential structure which has
major structural conditions due to inadequate original construction or has failing foundation, floor,wall,
ceiling, roof and exterior systems.
Condition of Units
Condition of Units Owner-Occupied Renter-Occupied
Number % Number %
With one selected Condition 7,046 29% 8,598 46%
With two selected Conditions 27 0% 356 2%
With three selected Conditions 0 0% 36 0%
With four selected Conditions 0 0% 0 0%
No selected Conditions 16,932 71% 9,838 52%
Total 24,005 100% 18,828 100%
Table 33-Condition of Units
Data Source: 2006-2010 ACS
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Year Unit Built
Year Unit Built Owner-Occupied Renter-Occupied
Number % Number
2000 or later 1,310 5% 1,018 5%
1980-1999 2,231 9% 3,977 21%
1950-1979 11,043 46% 9,068 48%
Before 1950 9,421 39% 4,765 25%
Total 24,005 99% 18,828 99%
Table 34—Year Unit Built
Data Source: 2006-2010 CHAS
Risk of Lead-Based Paint Hazard
Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied
Number % Number
Total Number of Units Built Before 1980 20,464 85% 13,833 73%
Housing Units build before 1980 with children present 655 3% 9,910 53%
Table 35—Risk of Lead-Based Paint
Data Source: 2006-2010 ACS(Total Units)2006-2010 CHAS(Units with Children present)
Vacant Units
Suitable for Not Suitable for Total
Rehabilitation Rehabilitation
Vacant Units 0 0 0
Abandoned Vacant Units 0 0 0
REO Properties 0 0 0
Abandoned REO Properties 0 0 0
Table 36-Vacant Units
Data Source: 2005-2009 CHAS
Need for Owner and Rental Rehabilitation
There is a significant need for the rehabilitation of owner-occupied units based on the condition of the
housing present at this time. The City will use both CDBG and HOME funding to acquire properties,
rehabilitate them, and resell them for owner-occupied families. In addition,the City will use both CDBG
and HOME funds to provide limited and major rehabilitation of owner-occupied single-family homes in
the City.
Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP
Hazards
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It is estimated that roughly 80%of the units that contain lead-based paint are occupied by low-or
moderate-income families. The City of Roanoke is a recipient of the Healthy Homes Lead Safe Grant
which provides lead-based paint remediation for low-income households. Additionally, the City will
remediate all lead-based paint hazards in homes that are to be rehabilitated for resale, rehabilitated
under the City's Major Rehabilitation Program, or homes that are purchased by qualified households
under the City's Downpayment Assistance Program.
Discussion
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MA-25 Public and Assisted Housing— 91.210(b)
Introduction
The Roanoke Redevelopment and Housing Authority(RRHA) administers and manages a HUD assisted housing program that provides
apartments for low to moderate-income families. The goal of the RRHA is to provide theirt residents from assisted housing to home ownership.
Totals Number of Units
Program Type
Certificate Mod-Rehab Public Vouchers
Housing Total Project-based Tenant-based Special Purpose Voucher
Veterans Family Disabled
Affairs Unification
Supportive Program
Housing
#of units vouchers
available 1,263 1,757 364 27 402
ft of accessible units
*includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five-year,and Nursing Home Transition
Table 37—Total Number of Units by Program Type
Data source: PIC(PIN Information Center)
Describe the supply of public housing developments:
Describe the number and physical condition of public housing units in the jurisdiction, including those that are participating in an
approved Public Housing Agency Plan:
The RRHA(Roanoke Redevelopment and Housing Authority) operates eight(8) public housing developments and scatter sites developments,
that contain 1,261 units, all of which are part of the approved PHA plan.
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Public Housing Condition
Public Housing Development Average Inspection Score
Lansdowne Park 85
Melrose Towers 85
Jamestown Place 85
Morningside Manner 85
Bluestone Park 85
Indian Rock Village 85
Table 38-Public Housing Condition
Describe the restoration and revitalization needs of public housing units in the jurisdiction:
The RRHA has developed a 5-year Action Plan for revitalizing and modernizing its public housing,
describing the highest priority physical improvements that can be accomplished within projected
available funds.An Annual Statement details the most immediate repairs and replacements needed.
These documents have been prepared for and are a part of documentation submitted to HUD under its
Capital Fund Program.The Action Plan is reviewed each year, and updates are sent to HUD each year
with the Agency Annual Plan.
Describe the public housing agency's strategy for improving the living environment of low-
and moderate-income families residing in public housing:
Physical improvements identified in the Five-Year Action Plan include: site improvements,such as
landscaping, site lighting, sidewalk repair, and paving driveways and parking lots; hazards abatement;
plumbing improvements; repairs to interior walls and cabinets; upgrading electrical services; energy cost
savings through upgrading windows, doors, hardware and heating systems; repairing or replacing
roofing,gutters, and downspouts; constructing retaining walls; exterior painting; and replacing
appliances. Costs associated with any necessary relocation during the rehabilitation are also included in
the Capital Fund budgets.
The RRHA's Resident Services Division takes a leadership role in providing resources for residents to
promote and encourage self-sufficiency, improve the quality of life and make assisted housing a place of
opportunity. The Division identifies resources and provides opportunities for families living in assisted
housing in the areas of education,job training and employment. Funding from HUD, along with strong
partnerships with community organizations, make possible a great many of the programs and
opportunities offered residents.
The Family Self-Sufficiency Program (FSS) enables residents of public housing and participants in the
Section 8 Housing Choice Voucher program to identify their personal obstacles to self-sufficiency and,
with the help of a case manager and area service providers, develop a set of steps that lead to economic
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self-sufficiency. I n many cases, residents also accumulate a savings escrow account through increases in
earned Income. HUD grants, such as the Resident Opportunities for Self Sufficiency (ROSS), complement
the FSS program by providing supportive services and job-training opportunities to residents of
designated public housing developments.
Further, as evidenced by the Villages at Lincoln and the Hurt Park redevelopment efforts,the RRHA has
made strides in working to integrate public housing into the surrounding neighborhoods, which provides
a means for low- and moderate-income families to transition out of public assistance programs,All
public housing residents and Housing Choice Voucher program participants have the opportunity to
participate in the Family Self-Sufficiency(FSS) Program. Living at the Villages at Lincoln is contingent
upon continued participation in the FSS program. Education and training opportunities are provided on-
site at the Neighborhood Networks Center.
Discussion:
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MA-30 Homeless Facilities and Services—91.210(c)
Introduction
<p align="LEFT">The Blue Ridge Continuum of Care (CoC) has implemented a centralized coordinated assessment model, Central Intake-One
Door(CI).CI is easily accessible, located in the downtown Roanoke area adjacent to a majority of our service providers. HMIS intake and an
assessment of the housing crisis are conducted with each household.The assessment determines appropriate referrals for housing stability to
include homeless prevention, shelter diversion, and shelter placement. The assessment includes a scoring mechanism that places households
into categories based on their barrier levels and needs. The chronically homeless are prioritized in all Permanent Supportive Housing (PSH)
projects. Households scoring lower on the barriers assessment are triaged in shelter and referred to rapid re-housing programs.The coordinated
assessment system also screens for veterans that may qualify for veteran-specific services.</p><p align="LEFT">Partnering with other agencies
by way of sharing information of what services are available and the process of disseminating service is the intention of Community Housing
Resource Center's Housing Coordinator. Word of mouth marketing is a proven strategy along with community outreach. Social Service workers,
human service agencies, mental health case workers and non profit agencies, all directly interact with clients we would assist. A housing
coordinator connects directly with possible clients. Use of 211 Information and Referral, brochures,community presentations and agency
networking are all options for reaching the public. Building a network of landlords brings has been effective in serving those identified as
underserved. It is a CoC-wide strategy to ensure that supportive services are available to persons regardless of race, color, national origin,
religion, sex, age, familial status or disability.</p>
Facilities and Housing Targeted to Homeless Households
Emergency Shelter Beds Transitional Permanent Supportive Housing
Housing Beds Beds
Year Round Beds Voucher/ Current&New Current&New Under
(Current&New) Seasonal/ Development
Overflow Beds
Households with Adult(s) and
Child(ren) 161 0 40 45 0
Households with Only Adults 308 0 44 31 0
Chronically Homeless Households 0 0 0 18 0
Veterans 0 0 15 0 0
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Emergency Shelter Beds Transitional Permanent Supportive Housing
Housing Beds Beds
Year Round Beds Voucher/ Current& New Current& New Under
(Current&New) Seasonal/ Development
Overflow Beds
Unaccompanied Youth 0 0 0 0 0
Table 39-Facilities and Housing Targeted to Homeless Households
Data Source Comments:
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Describe mainstream services, such as health, mental health, and employment services to the
extent those services are use to complement services targeted to homeless persons
<p align="LEFT">The CoC recognizes the importance of access and enrollment in mainstream benefits
for clients in maintaining housing stability. 1.The primary strategy to address this is through quality
training for shelter staff. 2. Front line staff are educated during quarterly trainings about eligibility for
mainstream benefits and work directly with clients to complete necessary paperwork, provide needed
transportation and other services to remove barriers to access. 3. DSS has in place the Common Help on-
line application system which allows clients the ability to apply on-line for TANF,SNAP, and Medicaid.
Part of this strategy includes increasing staff knowledge of all housing voucher programs available and
eligibility requirements.This mainstream benefit is especially important for clients on a fixed income to
maintain housing stability. 4. Our community also has rapid rehousing subsidies available and training on
eligibility for these programs is also provided to staff regularly.</p>
List and describe services and facilities that meet the needs of homeless persons, particularly
chronically homeless individuals and families, families with children, veterans and their
families, and unaccompanied youth. If the services and facilities are listed on screen SP-40
Institutional Delivery Structure or screen MA-35 Special Needs Facilities and Services,
describe how these facilities and services specifically address the needs of these populations.
OVERNIGHT SHELTERS
Family Promise of Greater Roanoke is a multi-denominational network of religious congregations who
have joined together to provide shelter for homeless families. Families are carefully screened to ensure
the safety of other homeless families and congregation volunteers.
Red Shield Lodge is an emergency shelter for males only, sponsored by the Salvation Army.They can
accommodate up to 36 individuals during a single night. Meals are also provided at the shelter for both
guests and other homeless persons sleeping outside.
The Rescue Mission is the largest provider of emergency shelter in Roanoke. Its components include a
health care center, male recovery program, family and female shelter, and transient male shelter.
Supportive services include meals, showers, clothing,and furniture, assistance with prescriptions,
recovery program and employment training.
TRUST House is a non-profit organization serving the Roanoke Valley with a mission to provide
transitional and emergency shelter to individuals, families and veterans, with an emphasis on case
management, intervention and referrals.
The Turning Point is a domestic violence shelter for female victims and their children sponsored by the
Salvation Army. They can house a maximum of 60 women and children.The Salvation Army provides
furnishings and household items from their retail stores for those who transition into permanent
housing.
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DAY SHELTERS
Roanoke Area Ministries is a day shelter for homeless individuals and families offering hot lunches,job
club, laundry facilities, mail services and emergency financial assistance. It is open 365 days a year from
8:00 a.m. until 4:00 p.m.
Samaritan Inn provides lunch and noon-day worship service daily. Volunteers and local religious
congregations sponsor the facility.
SERVICES ONLY
Roanoke City Homeless Assistance Team conducts street outreach to provide services and case
management to homeless individuals and families who need help locating permanent housing. Staff
work to ensure that emergency and transitional shelter and support services are available for homeless
persons who reside in shelters or other places not designed for sleeping.
Community Housing Resource Center provides temporary financial assistance and housing relocation
and stabilization services to individuals and families who are homeless or would be homeless but for
this assistance. Financial assistance includes rental assistance,
security deposits, utility deposits/payments and moving costs. Housing relocation and stabilization
services include case management, housing search/placement, legal services and credit repair.
Central Intake is a geographically centralized front door office located at 339 Salem Avenue, SW in one
distinct location where families and individuals can go to access intake and assessment.Central intake
staff helps consumers access prevention, diversion, and rapid re-housing resources; use an effective
assessment tool; and provide information about local homeless assistance programs, housing resources,
and community-based mainstream services.
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MA-35 Special Needs Facilities and Services— 91.210(d)
Introduction
The city of Roanoke provides support to institutions and non-profit organizations that provide services
to special needs populations. This includes CDBG funding provided to at-risk youth, abused and
molested children, and housing for very-low and extremely-low income households. These services
provide much-needed support for individuals and families who are experiencing special needs. CDBG
funding is also provided to Blue Ridge Independent Living Center to facilitate the process for disabled
individuals to return home from hospitals, nursing homes, rehab facilities, or mental health facilities.
Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental),
persons with alcohol or other drug addictions, persons with HIV/AIDS and their families,
public housing residents and any other categories the jurisdiction may specify, and describe
their supportive housing needs
Specialized housing-related needs of seniors in Roanoke include assistance with home repair, assistance
with financing and construction of accessibility features such as ramps, support in working with
landlords to maintain properties to protect and meet the needs of older tenants. In order to assist
seniors in staying in their homes and living independently, the need for community support services
such as case management, home care, meals programs and transportation is anticipated to increase
based on projections of increasing proportion of the local population represented by this age group.
Currently, agencies such as the Local Office on Aging (LOA), provide such services, but service expansion
will be needed in future years to meet the anticipated increase in need.
Most persons who are considered frail elderly need supportive services in order to remain in their
homes. LOA case managers have identified frail elderly persons in Roanoke living in substandard
housing who hesitate to inform others of their plight or request assistance due to fear of having to leave
home and losing their independence. Supportive services such as case management, home care, meals
programs,transportation, and assistance with home repair are critical needs for this population group,
and these needs are projected to increase as the percentage of the local population comprised of
persons of advanced age increases.
The City of Roanoke Redevelopment and Housing Authority(RRHA) has 42 apartments in the public
housing developments which are accessible for persons with mobility impairments and seven (7)
apartments for persons with audio/visual impairments. The Low Income Housing Tax Credit units
managed by RRHA include 56 that are wheelchair accessible. RRHA has two (2) wheelchair accessible
units located in a non-public housing apartment complex in the City of Roanoke.
Organizations in Roanoke currently providing specialized housing services to individuals with substance
abuse issues include the Rescue Mission of Roanoke, Inc., and Bethany Hall. Providers of clinical or
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other supportive services include Blue Ridge Behavioral Healthcare, National Counseling Group, and East
Mental Health, LLC.
Organizations in Roanoke providing specialized housing services to victims of domestic violence include
the Salvation Army's Turning Point residential shelter.
RRHA currently administers 80 HUD Veterans Affairs Supportive Housing (HUD-VASH)Vouchers,
providing rental assistance to homeless veterans. This number has been sufficient to meet the needs
identified by the Salem VA Medical Center.
Describe programs for ensuring that persons returning from mental and physical health
institutions receive appropriate supportive housing
The city continues to fund Blue Ridge Independent Living Center's"Empowering Individuals with
Disabilities" program which seeks to allow individuals who are returning from a mental or physical
health institution to live in their own homes with or without supports. The city continues to partner
with non-profit agencies to provide training and referral services to individuals reentering the housing
market in order to ensure their safety, health, and overall wellbeing.
Specify the activities that the jurisdiction plans to undertake during the next year to address
the housing and supportive services needs identified in accordance with 91.215(e) with
respect to persons who are not homeless but have other special needs. Link to one-year
goals. 91.315(e)
The city will continue its partnership with Blue Ridge Independent Living Center,the local Council on
Independent Living, as well as the Agency on Aging to provide services to the elderly, frail elderly,
disabled, and emotionally or mentally disturbed individuals. This will entail CDBG support for Blue Ridge
Independent Living Center for their"Empowering Individuals with Disabilities" program which provides
housing modifications to low-income households with a disabled, elderly, or frail elderly family member.
Public housing residents will also be supported through the Section 3 program and encouragement for
contractors to hire low-income public housing residents for CDBG and HOME funded construction
activities.
For entitlement/consortia grantees: Specify the activities that the jurisdiction plans to
undertake during the next year to address the housing and supportive services needs
identified in accordance with 91.215(e) with respect to persons who are not homeless but
have other special needs. Link to one-year goals. (91.220(2))
CDBG funding will be provided to support non-homeless special needs populations in the first year of
this Consolidated Planning Period. The first activity will be Blue Ridge Independent Living Center's
"Empowering Individuals with Disabilities" which will support home modifications for non-homeless
special needs populations that exhibit a physical or mental disability. In addition, CDBG public service
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funding will be allocated to the City of Roanoke's Department of Social Services to keep children who
primarily reside in public housing from entering the foster care system.
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MA-40 Barriers to Affordable Housing— 91.210(e)
Negative Effects of Public Policies on Affordable Housing and Residential Investment
Due to the historic nature of several of the city's most affordable neighborhoods, many times it is
difficult for low-income homeowners and landlords who rent to primarily low-income households to
effect much needed repairs on these homes because of the need to meet historic thresholds. Often
these historic repairs cost much more than traditional repairs and may make home maintenance
difficult. The city continues to examine the historic district thresholds for repair and maintenance and
make suggestions for changes where available.
•
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MA-45 Non-Housing Community Development Assets — 91.215 (f)
Introduction
The city boasts an active, qualified, and diverse workforce. In addition, with the presence of Norfolk Southern Railway and Interstates 581 and
81,there is a large transportation industry to support production and manufacturing. In order to maintain this advantage, the city will invest in
infrastructure and economic development activities within the five-year Consolidated Planning period. Although there is a relatively high
unemployment rate,the city encourages job training activities in the private sector.
Economic Development Market Analysis
Business Activity
Business by Sector Number of Number of Jobs Share of Workers Share of Jobs Jobs less workers
Workers % % %
Agriculture, Mining, Oil &Gas Extraction 70 69 0 0 0
Arts, Entertainment, Accommodations 4,499 6,655 14 11 -3
Construction 1,643 4,090 5 7 2
Education and Health Care Services 6,995 13,179 22 22 0
Finance, Insurance, and Real Estate 2,102 3,539 7 6 -1
Information 611 1,062 2 2 0
Manufacturing 2,947 4,205 9 7 -2
Other Services 1,325 2,434 4 4 0
Professional, Scientific, Management Services 3,099 7,031 10 12 2
Public Administration 36 0 0 0 0
Retail Trade 5,525 9,457 17 16 -1
Transportation and Warehousing 1,849 4,323 6 7 1
Wholesale Trade 1,632 3,037 5 5 0
Total 32,333 59,081 -- -- --
Table 40-Business Activity
Data Source: 2006-2010 ACS(Workers),2010 Longitudinal Employer-Household Dynamics(Jobs)
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Labor Force
Total Population in the Civilian Labor Force 48,500
Civilian Employed Population 16 years and over 45,228
Unemployment Rate 6.75
Unemployment Rate for Ages 16-24 24.42
Unemployment Rate for Ages 25-65 4.08
Table 41-Labor Force
Data Source: 2006-2010 ACS
Occupations by Sector Number of People
Management, business and financial 7,771
Farming, fisheries and forestry occupations 2,154
Service 5,272
Sales and office 8,105
Construction, extraction, maintenance and
repair 3,715
Production, transportation and material moving 3,258
Table 42—Occupations by Sector
Data Source: 2006-2010 ACS
Travel Time
Travel Time Number Percentage
< 30 Minutes 36,554 85%
30-59 Minutes 4,791 11%
60 or More Minutes 1,423 3%
Total 42,768 100%
Table 43-Travel Time
Data Source: 2006-2010 ACS
Education:
Educational Attainment by Employment Status (Population 16 and Older)
Educational Attainment In Labor Force
Civilian Employed Unemployed Not in Labor Force
Less than high school graduate 4,012 557 3,735
High school graduate (includes
equivalency) 11,370 845 4,170
Some college or Associate's degree 11,883 530 3,738
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Educational Attainment In Labor Force
Civilian Employed Unemployed Not in Labor Force
Bachelor's degree or higher 10,023 223 1,624
Table 44-Educational Attainment by Employment Status
Data Source: 2006-2010 ACS
Educational Attainment by Age
Age
18-24 yrs 25-34 yrs 35-44 yrs 45-65 yrs 65+yrs
Less than 9th grade 579 619 721 1,429 2,267
9th to 12th grade, no diploma 1,275 1,369 1,334 2,832 2,181
High school graduate, GED, or
alternative 2,717 4,098 3,930 8,376 3,867
Some college, no degree 2,614 3,254 2,760 5,590 2,473
Associate's degree 392 971 1,397 2,199 338
Bachelor's degree 667 2,604 1,763 3,426 1,639
Graduate or professional degree 31 1,018 1,196 1,912 1,055
Table 45-Educational Attainment by Age
Data Source: 2006-2010 ACS
Educational Attainment- Median Earnings in the Past 12 Months
Educational Attainment Median Earnings in the Past 12 Months
Less than high school graduate 19,225
High school graduate (includes equivalency) 25,052
Some college or Associate's degree 28,588
Bachelor's degree 34,266
Graduate or professional degree 53,882
Table 46-Median Earnings in the Past 12 Months
Data Source: 2006-2010 ACS
Based on the Business Activity table above, what are the major employment sectors within
your jurisdiction?
The largest employment sectors within the city are the education and health care sectors, retail sectors,
and professional, scientific, and management services sectors. The city is not only the regional hub for
shopping and retail services, it is also the regional hub for medical care boasting two world-class
hospitals as well as two medical schools.
Describe the workforce and infrastructure needs of the business community:
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The workforce needs of the business community include training and continuing education for
healthcare workers, professional, scientific, and management services employees as there is a large gap
between the number of workers available and the number of jobs. In addition,the manufacturing
sector is also in large need of trained employees. Infrastructure upgrades are always needed to ensure
that products and services can be easily transported to and from the region. The city proposes to fund
several infrastructure improvement projects to assist small businesses with improved transportation and
visibility over the five-year Consolidated Planning Period.
Describe any major changes that may have an economic impact, such as planned local or
regional public or private sector investments or initiatives that have affected or may affect
job and business growth opportunities during the planning period. Describe any needs for
workforce development, business support or infrastructure these changes may create.
The City is looking forward to becoming a new stop for a proposed Amtrak Railway hub within the next
five years. This proposed stop will bring added tourism money to the region. In addition, this hub is
expected to create several permanent full time jobs. It is expected that there will be some
infrastructure improvements needed to make the hub a reality.
How do the skills and education of the current workforce correspond to employment
opportunities in the jurisdiction?
A large number of individuals who do not possess a high school diploma or bachelor's degree are
unemployed or underemployed. There are not enough skilled workers to fill the professional and
healthcare jobs that are available. The city will continue to support several organizations that provide
job training and placement.
Describe any current workforce training initiatives, including those supported by Workforce
Investment Boards, community colleges and other organizations. Describe how these efforts
will support the jurisdiction's Consolidated Plan.
The city boasts several organizations that provide workforce training initiatives. Total Action Against
Poverty(TAP) provides workforce training through the This Valley Works campaign. In addition,the
Goodwill of the Roanoke Valley provides workforce training to unemployed, underemployed, and
retired individuals to help them enter/reenter the workforce. The city will continue to support the
efforts of both organizations to ensure that there are sufficient numbers of qualified workers in the
workforce.
Does your jurisdiction participate in a Comprehensive Economic Development Strategy
(CEDS)?
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No
If so, what economic development initiatives are you undertaking that may be coordinated
with the Consolidated Plan? If not, describe other local/regional plans or initiatives that
impact economic growth.
The city's Office of Economic Development maintains several Enterprise Zone programs which
provide grants to business owners to increase their business, improve their physical structures, and
increase the capacity of their organizations. In addition, TAP provides small business loan services
through its Business Seed Captial Improvement programs.
Discussion
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MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated?
(include a definition of"concentration")
The City has identified several targeted neighborhoods and several rehabilitation and conservation
districts were households with multiple housing problems are concentrated. Concentration of these
houses is defined as areas that are predominately (more than 50%) low-to moderate-income and where
maintenance of existing owner-occupied and tenant-occupied single family homes has been neglected
and the crime rates are high. The City will concentrate most of its entitlement funding on these
targeted neighborhoods during the next five-year Consolidated Planning period. Most of the funds
expended during this Consolidated Planning period will be used to benefit the Melrose-Orange Target
Area and the West End Neighborhood Revitalization Strategy Area (NRSA). In addition, code
enforcement activities will be carried out in the city's Conservation and Rehabilitation districts.
Are there any areas in the jurisdiction where racial or ethnic minorities or low-income
families are concentrated? (include a definition of"concentration")
There are several areas within the city where racial minorities and low-income families are
concentrated. Concentration is defined as a majority, more than 50% of the households, as being low-
income or racial and/or ethnic minorities. Two such areas are the Melrose-Orange Target Area and the
West End NRSA which both contain a majority low-income population with the added racial minority
make-up of the Melrose-Orange Target Area. In addition,the city's Conservation and Rehabilitation
districts typically exhibit a majority of low-to moderate-income households.
What are the characteristics of the market in these areas/neighborhoods?
The housing market in the lower-income neighborhoods is quite robust in the city of Roanoke. There is
a large supply of homes for sale at reasonable prices for low-income households, however these homes
are often not energy efficient and homeowners may stretch their abilities to pay with unaffordable
mortgages. Through the city's increased investment in these targeted areas, housing prices have
increased with a mix of incomes and races moving into the areas.
Are there any community assets in these areas/neighborhoods?
There are significant community assets in these areas including city parks, active neighborhood
organizations, and public meeting places. In addition, there is a significant amount of commercial
investment in several of these low-income and minority-heavy areas. The city supports the creation and
maintenance of these assets through a strong Neighborhood Services department which assists
neighborhoods to better themselves through small grants and training support. In addition, the city has
created and maintains a strong partnership with the arts community thereby providing opportunities for
local artists to participate in the beautification of these neighborhoods.
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Are there other strategic opportunities in any of these areas?
There are strategic opportunities in these areas, the biggest of which is to eliminate slum and blighting
conditions and to convert former rental units back to homeownership opportunities, especially if those
units were orignially single-family homes which were converted to non-conforming multi-family units.
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Strategic Plan
SP-05 Overview
Strategic Plan Overview
The city proposes to focus CDBG, HOME, and ESG funding on several key priorities during the five-year
Consolidated Planning period. These include public infrastructure, housing rehabilitation, code
enforcement, demolition, new housing construction, public facilities, and economic development.
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SP-10 Geographic Priorities — 91.215 (a)(1)
Geographic Area
Table 47-Geographic Priority Areas
1 Area Name: Melrose-Orange
Target Area
Area Type: Local Target area
Other Target Area Description:
HUD Approval Date:
of Low/ Mod:
Revital Type: Comprehensive
Other Revital Description:
Identify the neighborhood boundaries for this target area.
Include specific housing and commercial characteristics of this target area.
How did your consultation and citizen participation process help you to
identify this neighborhood as a target area?
Identify the needs in this target area.
What are the opportunities for improvement in this target area?
Are there barriers to improvement in this target area?
2 Area Name: West End Target Area
Area Type: Strategy area
Other Target Area Description:
HUD Approval Date: 7/16/2012
of Low/Mod:
Revital Type:
Other Revital Description:
Identify the neighborhood boundaries for this target area.
Include specific housing and commercial characteristics of this target area.
How did your consultation and citizen participation process help you to
identify this neighborhood as a target area?
Identify the needs in this target area.
What are the opportunities for improvement in this target area?
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Are there barriers to improvement in this target area?
General Allocation Priorities
Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA
for HOPWA)
A majority of the city's proposed use of CDBG and HOME funding will be spent in one of the two
targeted areas: the West End Neighborhood Revitalization Strategy Area (NRSA) or the Melrose-Orange
Targeted Area. Both are low-income neighborhoods in which a concentrated effort and concentrated
funding will make a difference to the character and makeup of the neighborhood.
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SP-25 Priority Needs - 91.215(a)(2)
Priority Needs
Table 48—Priority Needs Summary
1 Priority Need Infrastructure
Name
Priority Level High
Population Extremely Low
Low
Moderate
Non-housing Community Development
Geographic
Areas Affected
Associated Public Infrastructure
Goals
Description Providing infrastructure improvements to low-income neighborhoods within the
city of Roanoke.
Basis for
Relative
Priority
2 Priority Need Housing Rehabilitation
Name
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas Affected
Associated Housing Rehabilitation
Goals
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Description Housing rehabilitation of owner-occupied structures,tenant-occupied structures,
and vacant,dilapidated homes for resale. Housing rehabilitation will encompass
both major rehabilitation (rehabilitation costing$15,000 per unit or more) and
minor rehabilitation (rehabilitation costing$14,999 per unit or less).
Basis for This priority was ranked highest on a survey from the citizens of the city.
Relative
Priority
3 Priority Need New Homeownership
Name
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Geographic
Areas Affected
Associated New Homeownership
Goals
Description New homeownership opportunities for low-income residents of the city of
Roanoke. This need will be accomplished through both down payment assistance
and through the new construction of homes. Also, rehabilitation of vacant,
dilapidated homes will be completed and the homes will be sold to LMI
households.
Basis for
Relative
Priority
4 Priority Need Administration
Name
Priority Level High
Population Other
Geographic
Areas Affected
Associated Administration
Goals
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Description Administration of the CDBG, HOME, and ESG grants for the city of Roanoke. Also
planning for both the city and local neighborhood groups to better the city of
Roanoke.
Basis for
Relative
Priority
5 Priority Need Public Facilities
Name
Priority Level Low
Population Non-housing Community Development
Geographic
Areas Affected
Associated Public Facilities
Goals
Description The city has need for public facility projects within low-income neighborhoods to
meet the needs of the citizens. These improvements can include parks,
community centers, neighborhood centers, public art, and other public facility
projects.
Basis for
Relative
Priority
6 Priority Need Homeless Services
Name
Priority Level High
Population Extremely Low
Low
Chronic Homelessness
Individuals
Families with Children
Mentally III
Chronic Substance Abuse
veterans
Victims of Domestic Violence
Unaccompanied Youth
Geographic
Areas Affected
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Associated Homeless Services
Goals
Description Homeless services will include rapid rehousing, homeless intervention programs,
homeless shelter assistance, homelessness planning, and street outreach.
Basis for
Relative
Priority
7 Priority Need Public Services
Name
Priority Level High
Population Extremely Low
Low
Moderate
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Victims of Domestic Violence
Non-housing Community Development
Geographic
Areas Affected
Associated Public Services
Goals
Description Funding for public services including youth services, services for battered spouses,
services for abused and neglected children, services for homeless prevention, and
many others.
Basis for
Relative
Priority
8 Priority Need Economic Development
Name
Priority Level High
Population Non-housing Community Development
Geographic
Areas Affected
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Associated Economic Development
Goals
Description Economic Development may be provided in the form of commercial facade
improvements, microenterprise loans to small businesses, and business training
and job placement activities.
Basis for
Relative
Priority
9 Priority Need Code Enforcement
Name
Priority Level High
Population Extremely Low
Low
Moderate
Non-housing Community Development
Geographic
Areas Affected
Associated Code Enforcement
Goals
Description Code enforcement in the city's predominantly low-income neighborhoods and
conservation and rehabilitation districts. This enforcement will be provided by
city employees.
Basis for
Relative
Priority
10 Priority Need Demolition
Name
Priority Level High
Population Non-housing Community Development
Geographic
Areas Affected
Associated Demolition
Goals
Description Elimination of slumming and blighting conditions in the city through the
demolition of condemned and unsafe structures.
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Basis for
Relative
Priority
Narrative (Optional)
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SP-30 Influence of Market Conditions — 91.215 (b)
Influence of Market Conditions
Affordable Market Characteristics that will influence
Housing Type the use of funds available for housing type
Tenant Based The City does not intend to fund TBRA because the Roanoke Redevelopment and
Rental Assistance Housing Authority receives funding from HUD for both the Section 8 program as
(TBRA) well as Section 8 Housing Choice Vouchers. In combination with the large number
of public housing units available, the market is saturated and does not need
additional TBRA.
TBRA for Non- The City does not intend to fund TBRA because the Roanoke Redevelopment and
Homeless Special Housing Authority receives funding from HUD for both the Section 8 program as
Needs well as Section 8 Housing Choice Vouchers. In combination with the large number
of public housing units available, the market is saturated and does not need
additional TBRA.
New Unit In order to increase homeownership opportunities,the city will construct new
Production homeownership housing as infill development within several targeted
neighborhoods. There is a market for this new housing as evidenced by the large
waiting list at Habitat for Humanity in the Roanoke Valley and the number of
individuals who have participated in the city's Down Payment Assistance Program.
Rehabilitation The city of Roanoke has a large stock of older homes that are in need of
significant repairs. A majority of the homes in the city have lead-based paint
which can threaten the health of vulnerable population. The city experiences a
large number of applicants on a yearly basis for both emergency and minor home
repairs.
Acquisition, The city will acquire properties which are vacant, dilapidated, and/or former
including substandard rental units to create affordable homeownership opportunities.
preservation
Table 49—Influence of Market Conditions
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SP-35 Anticipated Resources - 91.215(a)(4), 91.220(c)(1,2)
Introduction
The city expects to receive entitlement funds from HUD for the HOME, ESG, and CDBG programs for all five years of the consolidated planning
period.
Anticipated Resources
Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative
Funds Annual Program Prior Year Total: Amount Description
Allocation: Income:$ Resources: $ Available
$ $ Reminder
of ConPlan
CDBG public- Acquisition
federal Admin and Planning
Economic Development
Housing
Public Improvements
Public Services 1,536,172 75,000 500,000 2,111,172 200,000
HOME public- Acquisition
federal Homebuyer assistance
Homeowner rehab
Multifamily rental new
construction
Multifamily rental rehab
New construction for
ownership
TBRA 415,552 0 250,000 665,552 200,000
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Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative
Funds Annual Program Prior Year Total: Amount Description
Allocation: Income:$ Resources: $ Available
$ $ Reminder
of Con Plan
ESG public- Conversion and rehab for
federal transitional housing
Financial Assistance
Overnight shelter
Rapid re-housing(rental
assistance)
Rental Assistance
Services
Transitional housing 138,444 0 0 138,444 0
Table 50-Anticipated Resources
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
Federal funds will be leveraged as much as possible with private and local resources. Habitat for Humanity in the Roanoke Valley will provide a
significant source of leverage and will provide leverage for the HOME Match requirements through the use of volunteer labor and donated
goods and materials.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs
identified in the plan
There is no identified publically owned land or property that may be used for needs identified in the plan.
Discussion
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SP-40 Institutional Delivery Structure —91.215(k)
Explain the institutional structure through which the jurisdiction will carry out its consolidated plan
including private industry, non-profit organizations, and public institutions.
Responsible Entity Responsible Entity Role Geographic Area Served
Type
HABITAT FOR CHDO Ownership Jurisdiction
HUMANITY
COMMUNITY HOUSING Developer Ownership Jurisdiction
PARTNERS
CORPORATION
ROANOKE PHA Public Housing Jurisdiction
REDEVELOPMENT AND
HOUSING AUTHORITY
City of Roanoke Government Economic Jurisdiction
Development
Homelessness
Ownership
Planning
neighborhood
improvements
public facilities
public services
Council of Community Non-profit Homelessness Jurisdiction
Services organizations Planning
public services
Family Promise Community/Faith- Homelessness Jurisdiction
Emergency Shelter based organization
Trust Roanoke Valley Non-profit Homelessness Jurisdiction
Trouble Center organizations
BLUE RIDGE Non-profit Non-homeless special Jurisdiction
INDEPENDENT LIVING organizations needs
CENTER
APPLE RIDGE FARM, Non-profit public services Jurisdiction
INC. organizations
Children's Advocacy Non-profit public services Jurisdiction
Center a/k/a Children's organizations
Trust
TOTAL ACTION AGAINST Non-profit public services Jurisdiction
POVERTY IN ROANOKE organizations
VALLEY, INC.
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Table Si-Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System
The Consolidated Plan delivery system covers a wide range of organizations and capabilities. This
constitutes one of the system's primary strengths. Increasing the potential of this strength is the extent
of networking that takes place in the community. There are a number of coordinating bodies and
collaborations such as the Council of Community Services, the Blue Ridge Interagency Council on
Homelessness, the Roanoke Neighborhood Revitalization Partnership, the Roanoke Regional Housing
Network, the Roanoke Neighborhood Advocates, the Chamber of Commerce, Downtown Roanoke, Inc.
and others that connect groups along one or another of the numerous lines of shared community
interests.
Overall,the institutional structure needed to have a functioning Consolidated Plan delivery system is in
place and is reasonably complete. Gaps that have been noted in the delivery system are more
programmatic in nature. Two such gaps have been or are being addressed. In the first case,the City has
lacked a certified Community-Based Development Organization (CBDO)to maximize market-rate
housing and create better affordable housing in low-to-moderate income nieghborhoods of the City. A
CDBO can utilize CDBG funds to conduct new housing construction (which is generally not an eligible
activity under the CDBG guidelines) activities as part of a neighborhood revitalization project and also
carry out other activities such as community economic development and energy conservation activities
to benefit the residents and businesses of a specific neighborhood, which could conceivably include our
current target area, Melrose-Orange Target Area, and other future neighborhood target areas. This gap
is currently being addressed through...
The second programmatic gap in the delivery system has been the lack of a fully functioning
rental rehabilitation program. By this is meant a program that addresses all code deficiencies and many
of the other non-luxury repair and renovation needs of a multifamily unit. The City's delivery system
includes new construction for homeownership, owner-occupied major rehabilitation and limited and
emergency repair programs conducted by subrecipients, but a large-scale rental rehabilitation program
has been unavailable. However,the City is exploring opportunities...
Availability of services targeted to homeless persons and persons with HIV and mainstream
services
Homelessness Prevention Available in the Targeted to Targeted to People
Services Community Homeless with HIV
Homelessness Prevention Services
Counseling/Advocacy X X
Legal Assistance X X
Mortgage Assistance X
Rental Assistance X X
Utilities Assistance X X
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Street Outreach Services
Law Enforcement X X
Mobile Clinics
Other Street Outreach Services X X X
Supportive Services
Alcohol & Drug Abuse X X
Child Care X X
Education X X
Employment and Employment
Training X X
Healthcare X X
HIV/AIDS X X X
Life Skills X X
Mental Health Counseling X X
Transportation X X
Other
Tenant Training X X
Table 52-Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to,the services listed
above meet the needs of homeless persons (particularly chronically homeless individuals and
families, families with children, veterans and their families, and unaccompanied youth)
<p align="LEFT">As indicated in the <i>Homeless Facilities and Services</i>section, the CoC recognizes
the importance of access and enrollment in mainstream benefits for clients in maintaining housing
stability. 1.The primary strategy to address this is through quality training for shelter staff. 2. Front line
staff are educated during quarterly trainings about eligibility for mainstream benefits and work directly
with clients to complete necessary paperwork, provide needed transportation and other services to
remove barriers to access. 3. DSS has in place the Common Help on-line application system which allows
clients the ability to apply on-line for TANF, SNAP, and Medicaid. Part of this strategy includes increasing
staff knowledge of all housing voucher programs available and eligibility requirements. This mainstream
benefit is especially important for clients on a fixed income to maintain housing stability.4. Our
community also has rapid rehousing subsidies available and training on eligibility for these programs is
also provided to staff regularly.</p>
Describe the strengths and gaps of the service delivery system for special needs population
and persons experiencing homelessness, including, but not limited to, the services listed
above
<p align="LEFT">While poverty and the lack of affordable housing continue to be the primary causes of
family homelessness in our community, we are continually thinking strategically to fill these gaps. We
understand that the economy plays a major role in the effectiveness of strategies to reduce
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homelessness. In 2013,the CoC received funding to establish relationships with landlords to improve
housing options for homeless families. Meetings are held annually to foster relationships with the faith-
based community and businesses working to provide emergency financial support for families. As part of
the quarterly review of the business plan, the CoC evaluates options to provide homeless families with
rapid housing and supportive services to sustain housing. The CoC continues to work closely with the
Roanoke Redevelopment and Housing Authority to ensure that families have immediate access to
housing as well as support groups that work with legislators to advocate for livable wages to sustain
housing.</p>
Provide a summary of the strategy for overcoming gaps in the institutional structure and
service delivery system for carrying out a strategy to address priority needs
<p align="LEFT">The key to an agency%s success is through communication and collaboration. The CoC
works together so there are no gaps in services.This includes making sure that poor performers have
the necessary tools to ensure success.The local planning agency works with underperforming agencies
to help build capacity. Increasing the capacity to perform is solidly integrated and strategically aligned
with community goals.The CoC's 2014-2016 Strategic& Business Plan outlines specific goals for
community success. Participating in community training, modeling best practices and focusing on
adopting diverse approaches to improving performance has been the communityLs success to increasing
performance and building capacity.</p>
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SP-45 Goals Summary— 91.215(a)(4)
Goals Summary Information
Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator
Order Year Year Area
1 Code 2015 2020 Non-Housing Code CDBG: Housing Code
Enforcement Community Enforcement $750,000 Enforcement/Foreclosed Property
Development Care:
5000 Household Housing Unit
2 Demolition 2015 2020 Non-Housing Demolition CDBG: Buildings Demolished:
Community $250,000 20 Buildings
Development
3 Public 2015 2020 Non-Housing Infrastructure CDBG: Public Facility or Infrastructure
Infrastructure Community $1,500,000 Activities for Low/Moderate Income
Development Housing Benefit:
500 Households Assisted
4 Housing 2015 2020 Affordable Housing Housing CDBG: Rental units rehabilitated:
Rehabilitation Rehabilitation $2,000,000 5 Household Housing Unit
Homeowner Housing Rehabilitated:
100 Household Housing Unit
5 New 2015 2020 Affordable Housing New CDBG: Homeowner Housing Added:
Homeownership Homeownership $575,000 20 Household Housing Unit
HOME:
$1,600,000 Direct Financial Assistance to
Homebuyers:
20 Households Assisted
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Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator
Order Year Year Area
6 Administration 2015 2020 Administration Administration CDBG:
$1,400,000
HOME:
$190,000
ESG: $30,000
7 Public Facilities 2015 2020 Non-Housing Public Facilities CDBG: Public Facility or Infrastructure
Community $200,000 Activities for Low/Moderate Income
Development Housing Benefit:
100 Households Assisted
8 Homeless 2015 2020 Homeless Homeless CDBG: Tenant-based rental assistance/
Services Services $100,000 Rapid Rehousing:
ESG: 25 Households Assisted
$500,000
Homeless Person Overnight Shelter:
10 Persons Assisted
Homelessness Prevention:
50 Persons Assisted
9 Public Services 2015 2020 Non-Housing Public Services CDBG: Public service activities for
Community $800,000 Low/Moderate Income Housing
Development Benefit:
100 Households Assisted
10 Economic 2015 2020 Non-Housing Economic CDBG: Businesses assisted:
Development Community Development $100,000 2 Businesses Assisted
Development
Table 53—Goals Summary
Goal Descriptions
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1 Goal Name Code Enforcement
Goal Provide funding to enhance and continue code enforcement efforts within the City of Roanoke. This goal supports the
Description elimination of blighting influences on low-income neighborhoods.
2 Goal Name Demolition
Goal Provide funding on an annual basis to support the demolition of blighted and condemned properties and structures which
Description are a health and safety hazard for the citizens of the city.
3 Goal Name Public Infrastructure
Goal Provide funding for infrastructure projects within the city. This includes standalone infrastructure projects which impacts
Description stormwater, street, and streetscape issues in low-income neighborhoods as well as infrastructure projects which are
completed in conjunction with low-income housing development.
4 Goal Name Housing Rehabilitation
Goal Provide funding to support housing rehabilitation activities for low-income homeowners and tenant-occupied structures in
Description the city of Roanoke. Rehabilitation may include emergency or minor repairs as well as extensive,full rehabilitations
bringing the home up to current city code.
5 Goal Name New Homeownership
Goal Provide funding for construction of new homeownership and rehabilitation of existing, vacant, blighted homes in order to
Description resell to low-income potential homebuyers. Also provide funding for downpayment assistance for first-time homebuyers
6 Goal Name Administration
Goal Provide funding for the administration of the CDBG, HOME, and ESG programs for the city of Roanoke.
Description
7 Goal Name Public Facilities
Goal Provide funding for the creation, maintenance, or repair of public facilities. Facilities may include parks, public art spaces,
Description community centers, and other non-profit owned or city-owned facilities.
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8 Goal Name Homeless Services
Goal Provide funding to prevent and end homelessness. This includes rapid rehousing, homeless shelter operations, outreach,
Description and homelessness prevention.
9 Goal Name Public Services
Goal Provide funding for a wide range of public service activities to the citizens of Roanoke. These services will be provided by
Description non-profit and for-profit partners of the city and the types of activities to be undertaken range from youth services to
abused and battered spouses services.Approximately 3 -5 partners will be funded from CDBG annually.
10 Goal Name Economic Development
Goal Provide funding for development of economic opportunities for the citizens of Roanoke. This may include job creation
Description activities, commercial facade upgrade activities, or a combination of the two.
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide
affordable housing as defined by HOME 91.315(b)(2)
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SP-50 Public Housing Accessibility and Involvement — 91.215(c)
Need to Increase the Number of Accessible Units (if Required by a Section SO4 Voluntary
Compliance Agreement)
N/A
Activities to Increase Resident Involvements
Resident Councils and Advisory Groups are involved in annual meetings to gather input for the Agency
Plan.They are encouraged to voice the concerns and suggestions from the residents in their
communities. Resident leaders also encourage others to become actively engaged in working with RRHA
to respond to needs and concerns. Employment vacancies for RRHA are sent to Resident Councils and
Service Coordinators and are posted in each development so that the residents may apply for positions
for which they are qualified. Resident Council members are invited to serve on committees for
interviews for employees that directly affect their communities. RRHA is committed to providing
residents the opportunity to be involved and also supports residents in pursuing their self-sufficiency
goals. The RRHA's Resident Services Team works to provide employment training, resident
development, supportive services,follow-up and business development services to all public housing
and HCV residents. Section 3 of the Housing and Community Development Act of 1968, as amended in
1994, requires that employment and other economic opportunities generated by HUD funding are
directed to the greatest extent feasible toward low and very-low income residents. The RRHA is
committed to achieving the goals set forth by HUD in preparing residents to be employable by the
contractors who receive RRHA contracts.The activities available to residents include resume writing,
application processes, mock interviews, how to dress and prepare for interviews, specific job training
workshops, vocational classes and other services to meet the hiring trends to connect our residents to
the available job openings in our region. In addition, RRHA conducts active outreach to potential
contractors to educate them about Section 3 requirements and the benefits of providing employment
opportunities to low and very low income residents. RRHA assists residents who are interested in
pursuing homeownership. The RRHA offers assistance through the Lease-Purchase Homeownership
Program, and also works with other local agencies to access assistance with down payment, budget,
money management, improving credit scores and other relevant support to prepare for
homeownership. The Lease/Purchase Program enables families to live in the home they intend to
purchase for a 12 to 36 month period while qualifying for mortgage financing and completing a required
homeownership educational curriculum. During the lease period, participants work to resolve debt and
credit issues and begin paying higher rent payments to prepare them for the eventual higher mortgage
payment when the home is purchased. RRHA also offers maintenance and housekeeping classes to
educate applicants on their responsibilities under homeownership to prepare them for successful and
responsible homeownership. Down payment assistance is available through Total Action against
Poverty's Individual Development Accounts Program, the City of Roanoke's Down payment Assistance
Program and the Regional Loan Fund, all of which assists eligible homebuyers in lowering their down
payment requirements and/or reduces their monthly mortgage payments. Several local banks also offer
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special homeownership financing programs that the RRHA utilizes to finance homeownership
opportunities in the Roanoke housing market. RRHA staff and residents take advantage of many training
workshops, seminars and opportunities to advance their knowledge and skills. Resident Council
members attend local leadership workshops and conferences as well as nationally sponsored
conferences including HUD and National Association of Housing and Redevelopment Officials(NAHRO)
training. RRHA staff also attends many HUD and NAHRO conferences,workshops and webinars as well
as the American Association of Service Coordinators National Conference each year.The RRHA also
conducts in-house training and workshops to promote staff and resident development.
Is the public housing agency designated as troubled under 24 CFR part 902?
No
Plan to remove the `troubled' designation
N/A
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SP-55 Barriers to affordable housing— 91.215(h)
Barriers to Affordable Housing
Due to the historic nature of several of the city's most affordable neighborhoods, many times it is
difficult for low-income homeowners and landlords who rent to primarily low-income households to
effect much needed repairs on these homes because of the need to meet historic thresholds. Often
these historic repairs cost much more than traditional repairs and may make home maintenance
difficult. The city continues to examine the historic district thresholds for repair and maintenance and
make suggestions for changes where available.
Strategy to Remove or Ameliorate the Barriers to Affordable Housing
The city will attempt to remove or ameliorate the barriers to affordable housing by increasing the
financial opportunities for low-income households and by creating and offering opportunities for
homeowners to maintain their housing. This will be accomplished through a robust housing
rehabilitation program as well as a down payment assistance program.
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SP-60 Homelessness Strategy— 91.215(d)
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The Roanoke Valley is fortunate to have funding for 3 homeless outreach programs, one for the entire
homeless population (HAT), another for veterans, and a third for those clients challenged with mental
health issues including substance abuse (PATH). All three programs are active participants in the CoC.
The HAT program routinely engages those individuals who are sleeping outdoors and refers to the other
outreach programs as appropriate. HAT stays abreast of all encampments currently in use in the
Roanoke Valley and takes services to the clients where they sleep. All 3 programs also have a strong
presence in all area shelters and complete outreach there as well.These programs also participate each
year in the annual PIT count.
Addressing the emergency and transitional housing needs of homeless persons
In addition to prioritizing families for rapid rehousing and space available in the community's permanent
supportive housing programs,the Roanoke CoC has several shelter programs that accept families.The
Roanoke Rescue Mission Women and Children's program has a 113 bed capacity facility for families
which far exceeds the need in our community. In addition, Family Promise of Greater Roanoke has a 12
bed capacity for only families; Safehome Systems has an 18 bed capacity; 2 beds at Trust House and 60
beds at the Salvation Army Turning Point. Unless it is a safety concern,families are housed as a unit.The
CoC and the BRICH will further develop this strategy during our annual strategic planning session to be
conducted in the spring of 2014. By incorporating the goal and strategy into our plan, specific
performance metrics and committee/organization responsibilities will be assigned. This will ensure
monitoring and reporting on outcomes during regularly held CoC meetings.
Helping homeless persons (especially chronically homeless individuals and families, families
with children,veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness,facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again.
Homeless Families with Children In addition to prioritizing families for rapid rehousing and space
available in the community's permanent supportive housing programs, the Roanoke CoC has several
shelter programs that accept families.The Roanoke Rescue Mission Women and Children's program has
a 113 bed capacity facility for families which far exceeds the need in our community. In addition, Family
Promise of Greater Roanoke has a 12 bed capacity for only families; Safehome Systems has an 18 bed
capacity; 2 beds at Trust House and 60 beds at the Salvation Army Turning Point. Unless it is a safety
concern, families are housed as a unit.The CoC and the BRICH will further develop this strategy during
our annual strategic planning session to be conducted in the spring of 2014. By incorporating the goal
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and strategy into our plan, specific performance metrics and committee/organization responsibilities
will be assigned.This will ensure monitoring and reporting on outcomes during regularly held CoC
meetings.
Unaccompanied Youth Our Homeless School liaisons are key to identifying homeless youth and
providing linkages to services. Agencies focus on the family unit in order that children and youth may
have a safe, nurturing environment while the family obtains employment and seeks permanent housing.
All area shelters will house youth as young as 18. If an unaccompanied minor seeks services, the
program works with the Police Department and CPS to identify the parents and place the child in
appropriate housing.When the local DSS determines that the parent or guardian lives out of town, they
try to contact the parent or other person who is legally responsible for the youth.Trust House makes
space available for unaccompanied youth on a temporary basis for all age groups.The Juvenile Court
refers young runaways to the variety of non-residential services that are currently available in Roanoke.
The City funds placements for runaway youth (who are before the court)to the Lynchburg Group Home
system up to 59 days.
Homeless Veterans The Roanoke Valley currently has a 15 bed shelter program for homeless male
veterans experiencing serious mental illness including substance use disorders. In addition, all area
shelters serve veterans regardless of their eligibility for assistance from Dept.of Veterans Affairs,
including female veterans.The Roanoke Valley recently received SSVF funds to assist homeless veterans
through rapid rehousing,job training and case management.The Salem VAMC employs a Healthcare for
Homeless Veterans coordinator who participates actively in the CoC and collaborates with area
programs to assist homeless veterans in our area in identifying needed services.The Salem VAMC also
has a 70 voucher HUD-VASH program.The regional homeless veterans benefits coordinator is also
housed in our CoC area and works with veterans to access needed benefits.
Help low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families who are likely to become homeless after being
discharged from a publicly funded institution or system of care, or who are receiving
assistance from public and private agencies that address housing, health, social services,
employment, education or youth needs
In 2013,the CoC formed a Planning and Consultation Committee to review and update the current Blue
Ridge CoC discharge guiding principles.The Discharge Planning Guiding Principles were updated to
accommodate current conditions in the Roanoke Valley.
Foster Care
Departments of social services employ independent living staff to develop a permanency plan for all
children aging out of foster care. Permanency plans provide options that include: remaining with foster
families, moving into permanent housing or enrolling in the job corps.
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Health Care
Patients work with hospital social workers to ensure they are not discharged into homelessness.They
work with Central Intake who coordinates with community programs such as the Community Housing
Resource Center, City of Roanoke Homeless Assistance Team and Total Action for Progress to gain
access to permanent housing.
Mental Health
CoC members work with mental health agencies, state operated hospitals and the community service
board staff to provide information on community resources relevant to permanent housing. Discharge
staff employed by mental health agencies, state operated hospitals and the community service board
are responsible for ensuring that individuals are not routinely released into homelessness.They are
typically released to next of kin or into their own housing.
Corrections
The Community Transitions staff works with inmates to develop housing plans.They prepare inmates for
social reintegration by preventing discharge into homelessness by creating linkages to appropriate
resources.They are routinely released to half-way housing, next of kin and their own housing where
resources are available.
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SP-65 Lead based paint Hazards — 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards
In November 2014, HUD's Office of Lead Hazard Control and Healthy Homes awarded the City's Lead
Safe Roanoke (LSR) Program a 3-year, $2.1 million Lead-Based Paint Hazard Control (LBPHC) Grant to
prevent lead poisoning in children under age 6 by testing of children for lead poisoning; educating the
community on the hazards associated with lead-based paint; and identifying, assessing, and performing
lead hazard control activities in eighty-five (85) eligible privately-owned rental and owner-occupied
housing units within targeted areas of the City.
LSR will build upon and enhance the existing comprehensive outreach and marketing program that will
be tailored to reach those individuals and families most in need of the program, especially those who
are not likely to hear of the program through other means. Key elements of the marketing and outreach
strategy include professionally-designed multi-lingual informational brochures to be distributed through
Lead Safe Roanoke's network of partner agencies to inform potential participants of resources available
through the program; consistent exposure in local media (billboards, print, radio, and television)
intended to educate the public on lead-safe cleaning and renovation techniques, and to inform potential
participants of resources available through the program; specific outreach activities at public events and
gatherings such as the Roanoke City Health Fair, Back to School Bash, LSR Blood Screening Events,and
Henry Street Festival; partnerships with human service programs and community
organizations including the Department of Social Services, Child Health Investment Partnership (CHIP),
Total Action Against Poverty (TAP), and more than 30 neighborhood organizations;outreach to local
realtors and contractors such as the Roanoke Valley Association of Realtors and Roanoke Real Estate
Investors; and partnership with local code enforcement officials and the Roanoke City Health
Department. Recruitment and outreach events and activities will be designed to supply the program
with sufficient numbers of eligible units within the grant's 3-year timeframe. LSR will also monitor
recruitment activities and enrollment numbers through weekly evaluations of referrals, contractor
workloads,and progress/status toward quarterly benchmarks.
A well-defined network of referring agencies as described above will provide the program with eligible
referrals in the target areas most in need of lead hazard control work. LSR staff will identify eligible
housing units through outreach activities in neighborhoods and connections with other faith-based and
community organizations.All referrals with be prioritized and screened for eligibility, selected, and
enrolled according to HUD requirements, 2014 NOFA and Title X using Lead Safe Roanoke's established
application process. The units will be prioritized as follows:
1. Units with lead hazards occupied by lead poisoned/ EBLL low-income children under 6
2. Units built prior to 1978 with deteriorated paint occupied by low-income children under 6
3. Units built prior to 1978 being considered for rehabilitation with low-income children under 6
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4. Other target units built prior to 1978.
The recent high foreclosure rate has resulted in Roanoke area landlords buying foreclosed properties to
remodel and rent.This provides a perfect opportunity to create lead-safe rental units. Rental property
landlords are required to certify that tenants meet low-to moderate-income eligibility requirements. Of
the 85 units to be assisted by the program, 50 units or around 60%will be owner-occupied dwellings
and 35 units or close to 40%will be rental units.
How are the actions listed above related to the extent of lead poisoning and hazards?
Need/Extent of the Problem
The City of Roanoke is the target area for Lead Safe Roanoke, with a focus on the Conservation Areas
and Rehabilitation Districts in the heart of the city. These districts have been identified as a high lead risk
area by the Virginia Department of Health (VDH), and correspond with zip codes 24011, 24013, 24014,
24015, and 24016. Below are the demographics of the target area including population, housing and
other factors contributing to need.
Population Data
(a)Total population of the Target Area:The 2014 US Census estimate for Roanoke City is 98,465.
(b)Total population under the age of six (6): 8,168 (US Census).
(c) Number of and percentage of population under the age of 6 with an elevated blood lead level: 8 and
1%; 74 and 1%local pediatricians (Virginia Department of Health).
(d)Area Median Household Income: $38,265 (US Census);Area Median Income Below 80%: 52.4%(HUD
2000 census calculation); Area Median Income Below 30%: 50%(HUD 2000 census calculation)
Housing Data
(a) Number of housing units that were built before 1978: The 2014 census estimates found that 27,913
housing units in the target area were built before 1980. (As the Census tracks the age of housing by the
decade, it is standard practice to use the 1980 number as a proxy for the number of houses built before
1978.)
(b) Number of housing units that were built before 1940: The 2014 census estimates found that 11,383
housing units in the target area were built before 1940.
(c) Number and percentage of housing units that are rental- and owner-occupied:The 2014 census
estimates that of Roanoke's 42,742 occupied housing units, 22,574 or 53% are owner-occupied, and
20,168 or 47%are rentals.
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(d) Number of vacant rental units: The 2014 census estimates found that 4,848 vacant rental units are
in the target area.
Other Factors Contributing to Need
(a) Unemployment rate: In 2014, the City of Roanoke had a non-seasonally adjusted unemployment rate
of 8.2%, significantly higher than the rate of the Roanoke Metropolitan area as a whole (7.4%).
(b) Children receiving Medicaid: 11,900 of 19,923 children under age 18, or 59.7% (City of Roanoke
Department of Social Services).
(c) Children receiving WIC: 3,741 children of 5,989 under age 5 or 62.5% (2,024 families); Head Start: 997
children under age 5 or 16.6%; SNAP: 11,050 children under 18 or 55.5%.
(d) Lead-Based Paint Element: There are 13,042 housing units in the City as containing lead-based paint
and occupied by low-to-moderate income residents. Of these, 2,921 are identified as "high-risk LBP
units."
How are the actions listed above integrated into housing policies and procedures?
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SP-70 Anti-Poverty Strategy— 91.215(j)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families
The city aims to reduce the number of families living in poverty through economic development
activities and support for rehabilitation activities which will free up income to be used for activities of
daily living. In addition, the city will support Habitat for Humanity in the Roanoke Valley which provides
homeownership opportunities to extremely-low and low-income households to assist them with equity
and wealth building.
How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this
affordable housing plan
The housing plan aims to provide funding and support for housing rehabilitation activities,
homeownership opportunities through the city's down payment assistance program and Habitat for
Humanity in the Roanoke Valley, and economic development activities.
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SP-80 Monitoring— 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities
carried out in furtherance of the plan and will use to ensure long-term compliance with
requirements of the programs involved, including minority business outreach and the
comprehensive planning requirements
The city of Roanoke will monitor all programs, projects, and activities on a regular basis.Through the use
of a Risk Management rating and ranking system, each activity is scored at the beginning of the activity
and is monitored throughout the life of the activity by the city's project manager. In addition, each file
contains a completed HUD Monitoring Checklist that pertains to the specific type of project assisted.
Also, a master HUD checklist will be maintained regarding compliance with consolidated planning
requirements.
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Expected Resources
AP-15 Expected Resources— 91.220(c)(1,2)
Introduction
The city expects to receive entitlement funds from HUD for the HOME, ESG, and CDBG programs for all five years of the consolidated planning
period.
Anticipated Resources
Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative
Funds Annual Program Prior Year Total: Amount Description
Allocation: Income:$ Resources: $ Available
$ $ Reminder
of ConPlan
CDBG public- Acquisition
federal Admin and Planning
Economic Development
Housing
Public Improvements
Public Services 1,536,172 75,000 500,000 2,111,172 200,000
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Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative
Funds Annual Program Prior Year Total: Amount Description
Allocation: Income:$ Resources: $ Available
$ $ Reminder
of ConPlan
HOME public- Acquisition
federal Homebuyer assistance
Homeowner rehab
Multifamily rental new
construction
Multifamily rental rehab
New construction for
ownership
TBRA 415,552 0 250,000 665,552 200,000
ESG public- Conversion and rehab for
federal transitional housing
Financial Assistance
Overnight shelter
Rapid re-housing (rental
assistance)
Rental Assistance
Services
Transitional housing 138,444 0 0 138,444 0
Table 54-Expected Resources—Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
Federal funds will be leveraged as much as possible with private and local resources. Habitat for Humanity in the Roanoke Valley will provide a
significant source of leverage and will provide leverage for the HOME Match requirements through the use of volunteer labor and donated
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goods and materials.
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If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
There is no identified publically owned land or property that may be used for needs identified in the
plan.
Discussion
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator
Order Year Year Area
1 Code 2015 2020 Non-Housing Code CDBG: Housing Code Enforcement/Foreclosed
Enforcement Community Enforcement $150,000 Property Care: 400 Household Housing
Development Unit
2 Demolition 2015 2020 Non-Housing Demolition CDBG: Buildings Demolished:4 Buildings
Community $35,000
Development
3 Public 2015 2020 Non-Housing Infrastructure CDBG: Public Facility or Infrastructure
Infrastructure Community $1,022,500 Activities for Low/Moderate Income
Development Housing Benefit: 200 Households
Assisted
4 Housing 2015 2020 Affordable Housing CDBG: Homeowner Housing Rehabilitated: 50
Rehabilitation Housing Rehabilitation $315,000 Household Housing Unit
5 Administration 2015 2020 Administration Administration CDBG:
$284,119
HOME:
$39,206
ESG: $6,940
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Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator
Order Year Year Area
6 New 2015 2020 Affordable New CDBG: Homeowner Housing Added: 1
Homeownership Housing Homeownership $94,172 Household Housing Unit
HOME: Homeowner Housing Rehabilitated: 3
$526,346 Household Housing Unit
Direct Financial Assistance to
Homebuyers: 5 Households Assisted
7 Homeless 2015 2020 Homeless Homeless ESG: Homeless Person Overnight Shelter: 10
Services Services $125,500 Persons Assisted
Homelessness Prevention: 10 Persons
Assisted
8 Public Services 2015 2020 Non-Housing Public Services CDBG: Public service activities other than
Community $218,881 Low/Moderate Income Housing
Development Benefit: 30 Persons Assisted
Public service activities for
Low/Moderate Income Housing
Benefit: 10 Households Assisted
Table 55—Goals Summary
Goal Descriptions
1 Goal Name Code Enforcement
Goal Provide funding to enhance and continue code enforcement efforts within the city of Raonoke. This goal supports the
Description elimination of blighting influences on low-income neighborhoods.
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2 Goal Name Demolition
Goal Provide funding to support the demolition of blighted and condemned properties and structures which pose a health and
Description safety hazard for the citizens of the city.
3 Goal Name Public Infrastructure
Goal Provide funding for infrastructure projects within the city. This includes standalone infrastructure projects which impact
Description stormwater, street, and streetscape issues in low-income neighborhoods as well as infrastructure projects which are
completed in conjunction with low-income housing development.
4 Goal Name Housing Rehabilitation
Goal Provide funding for three organizations to complete four housing rehabilitation programs for owner-occupied structures.
Description This includes emergency repairs, repairs for handicapped accessibility, and minor and limited repairs.
5 Goal Name Administration
Goal Provide funding for the administration of the CDBG, HOME, and ESG programs for the city of Roanoke.
Description
6 Goal Name New Homeownership
Goal Provide funding for Habitat for Humanity in the Roanoke Valley to create new homeownership opportunities through
Description rehabilitation and new construction. Also, provide funding for downpayment assistance for first-time homebuyers.
7 Goal Name Homeless Services
Goal Provide funding for homeless services to three homelessness prevention agencies in the city of Roanoke. This includes
Description homelessness prevention programs, rapid rehousing programs, and overnight sheltering.
8 Goal Name Public Services
Goal Provide funding to four public services agencies to assist citizens of the city with service needs. One will address homeless
Description prevention and four will address youth services in some way.
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Projects
AP-35 Projects —91.220(d)
Introduction
The City proposes to execute several activities under eight projects which include public services (5
activities), administration (2 activities), housing rehabilitation (4 activities), homeless services (4
activities), new homeownership (several activities), public infrastructure(2 activities), code enforcement
(1 activity), and demolition (1 activity).
Projects
# Project Name
1 CDBG -Public Services
2 CDBG/HOME-Administration
3 CDBG - Housing Rehabilitation
4 ESG - Homeless Services
5 CDBG/HOME- New Homeownership
6 CDBG - Public Infrastructure
7 CDBG -Code Enforcement
8 CDBG -Demolition
Table 56—Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
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AP-38 Project Summary
Project Summary Information
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1 Project Name CDBG - Public Services
Target Area
Goals Supported Public Services
Needs Addressed Public Services
Funding CDBG: $218,881
Description Public service funding for five organizations assisting citizens with
service needs.
Target Date 6/30/2016
Estimate the number and Approximately 50 low-income families, including at least 15 minority
type of families that will families, will benefit from the proposed activities.
benefit from the proposed
activities
Location Description City wide.
Planned Activities Total Action Against Poverty:African American Culture and
Contemporary Issues (Youth services): $10,000
Apple Ridge Farm: Aspire Connect 2016 (Youth services): $32,473
Children's Trust Roanoke Valley: Family Advocacy Services (Youth
Services):$27,608
Council of Community Services: Housing Stabilization for Families in
Need (Homelessness Prevention): $44,000
Roanoke Department of Social Services: Community Based Prevention
Services (Youth services): $104,800
2 Project Name CDBG/HOME -Administration
Target Area
Goals Supported Administration
Needs Addressed Administration
Funding CDBG: $284,119
HOME: $39,206
Description Program administration for the CDBG and HOME programs.
Target Date 6/30/2016
Estimate the number and n/a
type of families that will
benefit from the proposed
activities
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Location Description 215 Church Ave., SW, Room 305 North
Roanoke,VA 24011
Planned Activities Administration for CDBG and HOME.
3 Project Name CDBG - Housing Rehabilitation
Target Area
Goals Supported Housing Rehabilitation
Needs Addressed Housing Rehabilitation
Funding CDBG: $315,000
Description Funding for several housing rehabilitation activities, including
rehabilitation for disabled households for handicapped accessibility as
well as minor and emergency home repairs for owner occupied
housing.
Target Date 6/30/2016
Estimate the number and Approximately 40 households will be rehabilitated with the funding
type of families that will provided under Program Year 2015.
benefit from the proposed
activities
Location Description Most activities will take place in one of the city's two targeted areas:
Melrose-Orange or the West End Target Area.
Planned Activities Blue Ridge Independent Living Center: Empowering Individuals with
Disabilities(Owner Occupied Handicapped Accessibility Rehab):
$100,000
Total Action Against Poverty: ECHR Emergency Home Repair Program
(Owner Occupied Emergency Rehab): $60,000
Rebuilding Together Roanoke: West End Owner Occupied Limited
Rehabilitation (Owner Occupied Minor Rehab): $85,000
Rebuilding Together Roanoke: Summer Youth Rehabilitation Program
(Owner Occupied Minor Rehab): $70,000
4 Project Name ESG- Homeless Services
Target Area
Goals Supported Homeless Services
Needs Addressed Homeless Services
Funding ESG: $132,440 •
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Description Provide funding from the city's ESG allocation to provide services to
homeless families and individuals or households that are in danger of
becoming homeless. Also provide funding for administration of the
ESG program.
Target Date 6/30/2016
Estimate the number and Approximately 30 families will benefit from this service
type of families that will
benefit from the proposed
activities
Location Description Citywide
Planned Activities Council of Community Services: Homeless Services and Prevention:
$64,000
Trust House: Homeless Services and Prevention: $35,000
Family Promise of Greater Roanoke: Homeless Services and
Prevention: $26,500
5 Project Name CDBG/HOME - New Homeownership
Target Area
Goals Supported New Homeownership
Needs Addressed New Homeownership
Funding CDBG: $94,172
HOME: $526,346
Description Provide funding to Habitat for Humanity in the Roanoke Valley to
create new homeownership opportunities. Also provide funding for
individual downpayment assistance projects within the city.
Target Date 6/30/2016
Estimate the number and Approximately 9 households will be assisted through these programs
type of families that will during Program Year 2015. This includes five homes assisted with
benefit from the proposed downpayment assistance and four homes either newly constructed or
activities rehabilitated for new homeownership.
Location Description Downpayment assistance will be provided citywide while the new
homeownership construction and rehabilitation will be provided in
the city's two targeted areas, Melrose-Orange and/or West End.
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Planned Activities Habitat for Humanity: New Homeownership in Melrose-Orange:
$59,172 CDBG (for acquisition and soft costs) and $526,346 HOME
(for construction, downpayment, and rehabilitation)
City of Roanoke, Community Resources Office: Down Payment
Assistance Program: $35,000
6 Project Name CDBG - Public Infrastructure
Target Area
Goals Supported Public Infrastructure
Needs Addressed Infrastructure
Funding CDBG: $1,022,500
Description Provide CDBG funding to support the 13th Street Corridor
Improvement Project as well as street light installation in
Gains boro/Southwest.
Target Date 6/30/2016
Estimate the number and Both activities will benefit numerous low-income households in both
type of families that will low-income areas.
benefit from the proposed
activities
Location Description The 13th Street Corridor project will improve the West End
Neighborhood Revitalization Strategy Area (NRSA) and will be
completed between Memorial Bridge on 13th Street to Patterson
Avenue on 13th.
The street lighting project will be completed in the Gainsboro-
Southwest Community Organization neighborhood which is
predominantly low-to moderate-income.
Planned Activities City of Roanoke: 13th Street SW Streetscape Improvements:
$1,000,000
Gainsboro-Southwest Community Organization: Victorian Street
Lights: $22,500
7 Project Name CDBG -Code Enforcement
Target Area
Goals Supported Code Enforcement
Needs Addressed Code Enforcement
Funding CDBG: $150,000
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Description Code enforcement in low-income neighborhoods which are also
conservation and rehabilitation districts of the city.
Target Date
Estimate the number and Approximately 400 households will be assisted with this project.
type of families that will
benefit from the proposed
activities
Location Description In conservation and rehabilitation districts within the city.
Planned Activities City of Roanoke:Code Enforcement: $150,000
8 Project Name CDBG - Demolition
Target Area
Goals Supported Demolition
Needs Addressed Demolition
Funding CDBG: $50,000
Description Demolition of blighted, condemned structures within the city of
Roanoke.
Target Date 6/30/2016
Estimate the number and Approximately 5 structures will be demolished during Program Year
type of families that will 2015.
benefit from the proposed
activities
Location Description Citywide
Planned Activities City of Roanoke: Demolition: $50,000
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AP-50 Geographic Distribution —91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
The City will concentrate CDBG and HOME funds into an area known as the Melrose-Orange Target Area
during the period covered in the Consolidated Plan beginning in 2015. This area lies in the northwest
quadrant of the City and is made up of portions of Census Tracts 9, 24 and 25, all of which are
concentrated areas of low-mod income and minority residents. The City will annually invest at least 51%
of all CDBG and HOME funds into the Melrose-Orange Target Area from 2105 through at least 2020 to
meet policy adopted by City Council.
Geographic Distribution
Target Area Percentage of Funds
West End Target Area 25
Melrose-Orange Target Area 25
Table 57-Geographic Distribution
Rationale for the priorities for allocating investments geographically
In recognition of the many needs of the City and its limited resources,the primary mission of the City's
HUD funds shall be to act as a catalyst for change by providing seed funding for eligible projects and
programs and to attract other resources, especially those of the private sector. In carrying out this
mission,the HUD budgeting process identifies capable organizations to carry out projects benefitting
low to moderate income citizens, particularly those residing in targeted neighborhoods. The target area
activities typically involve 4-5 years, depending on the amount of available funds during this period and
ability to achieve long term goals and objectives.
The City Council Policy on Use of HUD Funds, adopted January 5, 2015 designates the Melrose-Orange
Target Area as the focus for CDBG and HOME funds for the fiscal year beginning July 1, 2015. It is
anticipated that this area will be targeted for programs through at least June 30, 2020.
Discussion
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Affordable Housing
AP-55 Affordable Housing— 91.220(g)
Introduction
The creation and retention of affordable housing is a top priority for the city of Roanoke. The city
proposes to use eligible HUD funding to support several affordable housing goals during the year.
One Year Goals for the Number of Households to be Supported
Homeless 30
Non-Homeless 49
Special-Needs 0
Total 79
Table 58-One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 1
Rehab of Existing Units 48
Acquisition of Existing Units 4
Total 53
Table 59-One Year Goals for Affordable Housing by Support Type
Discussion
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AP-60 Public Housing — 91.220(h)
Introduction
The RRHA is not designated as troubled and as such,there are no funds in the CDBG, HOME, or ESG
budgets during this first year of the Consolidated Planning period to address needs of the RRHA.
Actions planned during the next year to address the needs to public housing
Public Services funding from the city's CDBG allocation will be used to fund the Community Based
Prevention Program run by the City's Department of Social Services. This program implants Family
Services Specialists in two RRHA public housing complexes who help to provide services to RRHA
residents to keep children from entering the foster care system. In addition, the city will fund Habitat
for Humanity in the Roanoke Valley with both HOME and CDBG funds to ensure that low-and very-low
income families are afforded the opportunity to participate in homeownership.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The RRHA is committed to providing residents the opportunity to be involved in the business of
improving their communities, and also supports residents in pursuing their self-sufficiency goals. The
RRHA's Resident Services Team works to provide employment training, resident development,
supportive services, follow-up and business development services to all public housing and HCV
residents. Section 3 of the Housing and Community Development Act of 1968, as amended in 1994,
requires that employment and other economic opportunities generated by HUD funding are directed to
the greatest extent feasible toward low•• and very-low income residents.The RRHA is committed to
achieving the goals set forth by HUD in preparing residents to be employable by the contractors who
receive RRHA contracts. The activities available to residents include resume writing, application
processes, mock interviews, how to dress and prepare for interviews, specific job training workshops,
vocational classes and other services to meet the hiring trends to connect our residents to the available
job openings in our region. In addition, RRHA conducts active outreach to potential contractors to
educate them about Section 3 requirements and the benefits of providing employment opportunities to
low and very low income residents.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
N/A
Discussion
RRHA received a Choice Neighborhoods Planning Grant from the U.S. Department of Housing and Urban
Development (HUD) in 2012. Utilizing this grant, RRHA engaged with members of the Loudon-Melrose/
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Shenandoah West community, which includes the Lansdowne Park and Melrose Towers Public Housing
developments,to develop a comprehensive Transformation Plan for the neighborhood. This Plan
includes housing, neighborhood, and people goals and strategies. In February 2015, the City of Roanoke
and RRHA submitted an application to HUD for a Choice Neighborhoods Implementation grant to
provide resources for implementation of portions of the Transformation Plan.
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AP-65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
The City of Roanoke will provide CDBG funding to the Community Housing Resource Center for
homeless prevention activities. The Blue Ridge Independent Living Center will also receive CDBG from
the City to provide assistance to extremely low-to low-income individuals with special needs including
the elderly and those with disabilities for home rehabilitation/modifications such as ramps, railings,
installation of grab bars, etc. to enable these individuals to be independent within their own homes and
the community. In addition, the City has been notified that it will receive ESG funding during the 2015-
2016 program year and plans to expend those funds on homeless prevention, homelessness planning,
emergency shelter, and rapid re-housing.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City of Roanoke will participate in the 2015 Homelessness Point in Time Count in partnership with
several of the organizations which will receive ESG funding. In addition, funding will be provided to the
Community Housing Resource Center to be a central point of contact for the community seeking
assistance with housing needs. During this year, the CHRC will have contact with a minimum of 16
households/individuals for assistance. In addition,the City's Homeless Assistance Team (HAT)will focus
on street outreach and determination of the needs of unsheltered persons on the street.
Addressing the emergency shelter and transitional housing needs of homeless persons
ESG funding will be provided to Family Promise of Greater Roanoke and Trust House to provide
emergency shelter services to homeless individuals from the City. No transitional housing funding is
available for use by City subgrantees, however many subgrantees have applied for state of Virginia
transitional shelter funds.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
All rapid re-housing services in the community are coordinated centrally through the Community
Housing Resource Center(CHRC). Currently, CHRC staff follow up via telephone with families that have
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exited the program to monitor returns to homelessness. Households are contacted twelve months after
program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission—the largest
shelter provider in the Continuum—to incorporate the Rescue Mission programs in the HMIS. Once the
CoC begins collecting more complete shelter data, the community will establish a process for tracking
returns to homelessness through the HMIS.To minimize recidivism, the CHRC provides service
coordination and case management services to ensure stability for rapidly re-housed families. Multiple
shelter providers have dedicated housing stability staff that work with the CHRC and follow re-housed
families for a period of twelve months to provide on-going stabilization services.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs
The City will again provide CDBG funding for homeless prevention activities to the Community Housing
Resource Center(CHRC). CHRC will provide assistance to sixteen (16) families. In addition, with the use
of ESG funding, the Council of Community Services will provide homeless prevention activities.
Discussion
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AP-75 Barriers to affordable housing— 91.220(j)
Introduction:
The city has worked to eliminate barriers to affordable housing development. In fact, the city of
Roanoke is one of the most affordable cities in the state of Virginia. Continuing to support non-profit
and for-profit organizations as well as individual low-income homeowners is a top priority for the city of
Roanoke.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The city is in the process of updating its Comprehensive Plan. Staff will continue to provide input into
the process to ensure that the needs of the low-income populations, as well as housing providers for
low-income households, are represented. This includes continuing to provide input into the historic
register districts which often causes the cost of affordable housing to increase.
Discussion:
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AP-85 Other Actions — 91.220(k)
Introduction:
The city of Roanoke intends to address underserved needs through several initiatives undertaken during
this one-year Annual Action Planning period. Although some funding will be used to address these
needs,the city recognizes that there still exists obstacles to meeting underserved needs, including a lack
of sufficient funding, an overwhelming need when it comes to homeless or potentially homeless
families, and a lack of non-profit capacity to meet underserved needs.
Actions planned to address obstacles to meeting underserved needs
The city will continue to attempt to address obstacles to meeting underserved needs through non-profit
capacity building and support to local organizations with funding when available. In addition, staff will
continue to offer education and outreach to traditionally underserved families to encourage self-
sufficiency and self-value.
Actions planned to foster and maintain affordable housing
The city will use CDBG and HOME funds to support the creation and maintenance of affordable housing
through several programs. By providing monetary support to Habitat for Humanity in the Roanoke
Valley, the city expects to create and maintain at least four(4) units of new or rehabilitated affordable
housing in the Melrose-Orange and West End targeted areas. In addition, rapid rehousing,
homelessness prevention, and housing rehabilitation will be funded through CDBG and HOME to
increase and stabilize the number of affordable housing units within the city.
Actions planned to reduce lead-based paint hazards
Lead-based paint hazards will be reduced through several programs funded by CDBG and HOME,
including rehabilitation of substandard housing units, rehabilitation and resale of substandard housing
units, and lead-based paint clearance prior to provision of downpayment funds. In addition, the city has
received grant funds from HUD's office of Healthy Homes for Lead-Based Paint renovation and repairs.
Actions planned to reduce the number of poverty-level families
The city will provide services to support poverty-level families through its CDBG funded public service
programs. The city will also partner with several non-profit organizations that provide job training and
economic development to encourage families to earn more throughout their lifetimes.
Actions planned to develop institutional structure
The city continues to develop its institutional structure, especially within the Community Resources
Division. Staff routinely receives training from both HUD and non-HUD training agents to increase staff's
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knowledge of CDBG, HOME, ESG, and federal cross-cutting regulations and laws. In addition, staff seeks
out webinars and participates with the HUDEXCHANGE Ask A Question to better understand and refine
the city's programs and priorities.
Actions planned to enhance coordination between public and private housing and social
service agencies
The city participates in the Roanoke Regional Housing Partnership as well as the Homeless Action Team.
These teams have representatives from all local housing agencies as well as representatives from social
service agencies. In addition, the city has recently created a Hoarding Task Force which combines
representatives from a myriad of different agencies including law enforcement, social services, housing
services,fire and ems, and code enforcement personnel.
Discussion:
•
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Program Specific Requirements
AP-90 Program Specific Requirements — 91.220(1)(1,2,4)
Introduction:
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table.The following identifies program income that is available for use that is included in
projects to be carried out.
1.The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1.The amount of urgent need activities 0
2.The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit-A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 80.00%
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
as follows:
No additional forms of investment other than investment provided by Habitat for Humanity in the
Roanoke Valley in the form of volunteer labor, donated materials, and/or financial support for
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construction shall be brought to any HOME project.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
for homebuyer activities as required in 92.254, is as follows:
Please see this response for the first part of the recapture policy for the city:
Recapture will be required during the HOME mandated period of affordability. Recapture can be
used as long as there is Direct HOME subsidy to the homebuyer.Direct HOME subsidy is the amount
of HOME assistance, including any program income that enabled the homebuyer to buy the unit.
The direct subsidy includes down payment, closing costs, or other HOME assistance provided
directly to the homebuyer. In addition, direct subsidy includes any assistance that reduced the
purchase price from fair market value to an affordable price. If HOME funds are used for the cost of
developing a property and the unit is sold below fair market value the difference between the fair
market value and the purchase price is considered to be Direct HOME subsidy. Net proceeds are
defined as the sales price minus loan repayments superior to the HOME loan and closing costs. If
there are no net proceeds then no repayment is required. If the homebuyer transfers the property
either voluntarily or involuntarily during the period of affordability, the City will recover, from
available net proceeds, all or a portion of the HOME assistance to the homebuyers.The property
must be maintained as the owner's principal residence a minimum of 9 months out of each year
during the period of affordability. Provisions regarding principal residency and enforcement of
these recapture provisions will be provided for in a deed of trust and promissory note. The City of
Roanoke will attempt to recapture the Entire Direct HOME Subsidy amount first out of Net
Proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net
Proceeds Model for the remaining amount for all new homeownership and homebuyer
activities.The City will recapture the entire amount of the direct HOME subsidy provided to the
homebuyer before the homebuyer receives a return. The City's recapture amount is limited to the
net proceeds available from the sale. In some cases, such as declining housing markets,the net
proceeds available at the time of sale may be insufficient to recapture the entire direct HOME
subsidy provided to the homebuyer.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
with HOME funds?See 24 CFR 92.254(a)(4) are as follows:
Please see this response for the second part of the recapture policy for the city:
Since the HOME rule limits recapture to available net proceeds, the City can only recapture what is
available from net proceeds. In this option, the HOME rule states that the City may share the net
proceeds with the homeowner. Once the full amount of the HOME subsidy has been repaid from
net proceeds, any remaining amount must be shared between the City and the Homeowner, based
on the percentage of funds provided to the project by the City and Homeowner. The amount of the
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Homeowner's investment will be provided to the homeowner prior to the City and homeowner
sharing in the net proceeds.This amount will be repaid from the remaining Net Proceeds prior to
the sharing of net proceeds by both parties.To calculate the amount of net proceeds (or shared
appreciation)to be returned to the City: Divide direct HOME subsidy by the sum of the direct HOME
subsidy and the homebuyer's investment, Multiply by the remaining net proceeds
available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate
the amount of HOME investment to return to the City. To calculate the amount of net proceeds (or
shared appreciation) available to the homebuyer: Divide the homebuyer's investment by the sum of
the direct HOME subsidy and the homebuyer's investment, Multiply by the remaining net proceeds
available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate
the amount of HOME investment to return to the homebuyer.At the end of the affordability period,
no funds will be recaptured and no monies will be due the City from any HOME invested transaction.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required that
will be used under 24 CFR 92.206(b),are as follows:
The city will not refinance debt secured by multifamily housing under any circumstance.
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Emergency Solutions Grant (ESG)
Reference 91.220(1)(4)
1. Include written standards for providing ESG assistance (may include as attachment)
The following standards are used for providing ESG assistance. Clients seeking housing assistance
services through the Community Housing Resource Center(CHRC) must meet all of the following
program guidelines and eligibility requirements to qualify for services.
• ESG program participants must have an initial consultation with a CHRC staff member.
• Program participants must meet the HUD definition of"at-risk" status of becoming homeless.
• Participants must have no other existing sources of support, financial resources or other appropriate
housing options.
• Households must meet the following income requirements- at or below 30%of the Area Median
Income.
1 Person -$13,050; 2 Persons-$15,930; 3 Persons-$20,090; 4 Persons-$24,250; 5 Persons -
$28,410; 6 Persons-$32,570; 7 Persons-$36,730; 8 Persons- $40,890
• Participants cannot currently reside in public housing or be receiving a housing subsidy voucher.
• Participants cannot be receiving assistance from another source for the same time period that ESG
assistance is being provided. Assistance includes all local, State and Federal sources.
• ESG funds cannot be used to assist clients in a mortgage situation.
• Households are only eligible to receive ESG homelessness prevention assistance once per year.
• All outstanding verifications and other program documentation must be returned to CHRC staff
within (7) business days of intake date. It is the client's responsibility to ensure landlord
documentation is returned to CHRC staff.
• Housing units must pass all necessary inspections within (7) business days from date of intake.
• Households must have an income at least equal to the household's monthly rent.
• ESG funding can be used to provide a maximum of(3) months in rental arrears. Current and future
rental payments can be made; however,total months of coverage cannot exceed (3) months.
• Eligibility for ESG assistance is limited to U.S. citizens and applicants who have eligible immigration
status.All members of the household seeking assistance must meet this requirement.
• Participants must have a written legal lease in place with landlord.
• Participants cannot have liquid assets in excess of$500.
• ESG funds cannot be used to pay court costs or damages to property. Payment of reasonable late
fees can be made.
• Payments will not be made for properties owned by Council of Community Services Board members,
staff or in any other situation where a conflict of interest may exist.
Program participants must meet all program guidelines to qualify for services.Any false information
provided by program participants will result in a denial of assistance. A denial letter stating the
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reason for service denial and detailing the grievance process will be sent to all households
completing the initial consultation with a CHRC intake worker and determined ineligible. Program
participants receiving the notification of service denial have the right to appeal this decision within
ten (10) business days from date denial notification.Appeals must be submitted, in writing, to the
CHRC Director at 339 Salem Avenue, Roanoke,VA 24016. Appeals will be heard by the CHRC
Director if the denial decision was made by a CHRC intake worker. The Council of Community
Services' VP of Planning and Consultation will hear appeals for services denied by the CHRC Director.
2. If the Continuum of Care has established centralized or coordinated assessment system that
meets HUD requirements, describe that centralized or coordinated assessment system.
Our CoC has implemented a centralized coordinated assessment model,Central Intake-One Door
(CI). CI is easily accessible, located in the downtown Roanoke area adjacent to majority of our
providers. Barriers to access have been diminished in the rural CoC geographical area with the "no
wrong door" approach through collaboration with providers. HMIS intake and an assessment of the
housing crisis are conducted with each household.The assessment determines appropriate referrals
for housing stability to include homeless prevention, shelter diversion, and shelter placement.The
assessment includes a scoring mechanism that places households into categories based on their
barrier levels and needs.The chronically homeless are prioritized in all PSH projects. Households
scoring lower on the barriers assessment are triaged in shelter and referred to rapid re-housing
programs.The coordinated assessment system also screens for veterans that may qualify for
veteran-specific services.
3. Identify the process for making sub-awards and describe how the ESG allocation available to
private nonprofit organizations (including community and faith-based organizations).
The City of Roanoke uses a Community-Based Application Review Process. In November of each
year,the City's HUD Community Resources Division holds a public meeting to review anticipated
HUD resources and estimated funds available for economic development, homeless
services/prevention, housing development, human development and neighborhood development
activities. The application process and timeline are reviewed for each category of funding including
funds available for ESG. Applications are distributed at the November meeting. Applications are also
available through the City's website or the offices of the Division of HUD Community Resources.
Applications are generally due to the City in early January and are distributed to advisory review
committees for evaluation and funding recommendations. Individuals from the community
represent at least a majority of the members of each committee. The City currently uses three
committees,one for:
• Human services activities;
• Homeless shelters and homelessness prevention activities; and
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• Housing, neighborhood and economic development activities.
The Blue Ridge Interagency Council on Homelessness (BRICH) serves as the review committee for
homeless shelters and prevention activities. It is the lead entity for the Annual Strategic and
Business Plan to End Homelessness and the Blue Ridge Continuum of Care planning process.
BRICH also facilitates and coordinates the community's efforts to prevent, treat,and end
homelessness. BRICH includes a spectrum of decision-makers who have the ability to promote and
implement the CoC strategy. It consists of 21 members drawn from the general public (including
one formerly homeless person), local governments, mental health programs, state and federal
programs, non-profit organizations, businesses, and colleges/universities throughout the region.
The Advisory Council manages and coordinates the planning process for researching,writing,
approving, and submitting the Blue Ridge CoC strategy each year; and monitors strategic
accomplishments and ongoing revisions.
In March of each year, recommendations from the committees are combined into a budget package
that is presented for the City Manager's consideration prior to a 30-day public review. After public
comments are obtained, the recommendations, budget package and citizen comments with
responses are sent to City Council for approval.
4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR
576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with
homeless or formerly homeless individuals in considering policies and funding decisions
regarding facilities and services funded under ESG.
The City of Roanoke meets the requirements of homeless participation. The Blue Ridge Interagency
Council on Homelessness and the Continuum of Care currently have a homeless individual that
participates at monthly meetings.
5. Describe performance standards for evaluating ESG.
The following performance standards are used for evaluating ESG activities including street
outreach, HMIS, emergency and transitional housing, homeless prevention and rapid re-housing and
apply to HUD's objectives of accessibility/availability, suitable living environment and economic
opportunity.These standards will be expanded by the CoC annually, if needed.
Discussion:
Listed below are the performance measures in more detail which are also outlined in the Continuum of
Care's(CoC)Annual Business Plan.
Measure 1: The length of time persons remain homeless—the CoC and BRICH business plan will include
specific measures that address the length of time persons remain homeless(i.e.45 days etc)
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• This measure applies to emergency shelter, transitional housing, rapid re-housing
Measure 2a: The extent to which persons who exit homelessness to permanent housing destinations
return to homelessness within 6 to 12 months
• This measure applies to emergency shelter, rapid re-housing, prevention, and PSH
Measure 2b: The extent to which persons who exit homelessness to permanent housing destinations
return to homelessness within 2 years.
• This measure applies to emergency shelter, rapid re-housing, prevention, and PSH
Measure 3: Reduction in the number of homeless persons
• This measure applies to emergency shelter, rapid re-housing, prevention,outreach and PSH
Measure 4: Employment and income growth for homeless persons in CoC program-funded projects
• This measure applies to emergency shelter, rapid re-housing, prevention,outreach and PSH
Measure 5: The number of persons who become homeless for the first time
• This measure applies to emergency shelter, rapid re-housing, prevention, outreach and PSH
Measure 6: Homeless prevention and housing placement of persons defined by category 3 of HUDs
Homeless Division in CoC programs-funded projects
• This measure applies to emergency shelter, rapid re-housing, prevention and PSH
Measure 6a: Preventing returns to homelessness within 6 and 12 months among this subset of families
and youth
• This measure applies to emergency shelter, rapid re-housing, prevention and PSH
Measure 6b: Preventing returns to homelessness within 24 months among this subset of families and
youth.
• This measure applies to emergency shelter, rapid re-housing, prevention, and PSH
Measure 6c: Successful housing placement among this subset of families and youth
• This measure applies to emergency shelter, rapid re-housing, prevention and PSH
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Measure 7a: Successful placement from street outreach
• This measure applies to street outreach.
Measure 7b: Successful placement in or retention of permanent housing.
• This measure applies to emergency shelter, rapid rehousing, prevention, outreach and PSH
The CoC and BRICH shall set desired outcomes for each of these measures listed above as part of the
strategic and business planning process and may also include additional measures as deemed needed by
the CoC and BRICH.
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•
Appendix - Alternate/Local Data Sources
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CITY OF ROANOKE
2015 - 2019 HUD 5 YEAR CONSOLIDATED PLAN
AND 201 5-16 ANNUAL ACTION PLAN
PUBLIC HEARING ON PROPOSED PRIORITIES AND OBJECTIVES
AND 30 DAY PUBLIC COMMENT PERIOD
The public is invited and encouraged to attend a public hearing related to development of the City's
201 5-201 9 5-year Consolidated Plan, as well as the 2015-2016 Annual Action Plan, which is required
for the City to receive Community Development Block Grant, HOME Investment Partnership Program
and Emergency Solutions Grant funds from the U.S. Department of Housing and Urban Development.
Both the current Consolidated Plan and Annual Action Plan expire June 30, 2015
The purpose of the meeting is for the public to assist the City in establishing goals and objectives
that the City might focus resources for the next 5-year period in the areas of housing, homeless and
human services, and neighborhood and economic development, which form the core of the plan.
The meeting is scheduled to be held:
Monday, April 20, 2015, 7:00 PM, City Council Chambers, Noel C. Taylor Municipal Building,
215 Church Ave. SW, Roanoke, Virginia.
The public is also notified that public comments related to the 5 Year Consolidated Plan and 2015
Annual Plan will be received for 30 days beginning April 5 and concluding on May 4, 2015.
Comments may be made in person at the public meeting or submitted in writing to Keith Holland,
Community Resources Program Administrator at 215 Church Ave. SW, Roanoke VA 24011 or email
to keith.holland @roanokeva.gov prior to 2:00 pm on May 4, 201 5. Persons with a disability
needing a special accommodation in order to participate, please contact the City Clerk's Office at
least 3 days prior to the meeting.
The Roanoke Times Account Number
Roanoke, Virginia 6005113
Affidavit of Publication
Date
CITY OF ROANOKE—PLANNING BUILD April 21, 2015
215 CHURCH AVENUE SW
SUITE 305
ROANOKE VA 24011
Date Category Description Ad Size Total Cost
04/05/2015 Any-Virginia ROA 2015-2019 HUD 5 YEAR CONSOLIDATED PLAN 3 x 4 IN 980.16
Publisher of the
Roanoke Times
I, (the undersigned)an authorized representative of the Roanoke
Times, a daily newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice 2015-2019 HUD 5 YEAR
CONSOLIDATED PLAN was published in said newspapers on the
following dates:
04/052015
The First insertion being given ... 04/05/2015
Newspaper reference: 0000151232
Bil in Representatt e
Sworn to and subscribed before me this Tuesday,April 21, 2015
b
Nota C1ttiwaio
...... ✓f��
t • NOT^ ' .,-p
State of Virginia i- puguC
City/County of Roanoke - : RFC -533296a -k s
My Commission expires` at_3I 2019 :* MY CU7"N.1ssloN : =
1ILL f s ` \;
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CITY OF ROANOKE
2015 -2019 HUD 5 YEAR CONSOLIDATED PLAN
AND 2015-16 ANNUAL ACTION PLAN.
PUBLIC HEARING ON PROPOSED PRIORITIES AND OBJECTIVES
AND 30 DAY PUBLIC COMMENT PERIOD
The public is invited and encouraged to attend a public hearing related to development of the City's
2015-2019 5-year Consolidated Plan,as well as the 2015-2016 Annual Action Plan,which is required
for the City to receive Community Development Block Grant,HOME Investment Partnership Program and
Emergency Solutions Grant funds from the U.S.Department of Housing and Urban Development. Both
the current Consolidated Plan and Annual Action Plan expire June 30,2015
The purpose of the meeting is for the public to assist the City in establishing goals and objectives that
the City might focus resources for the next 5-year period in the areas of housing,homeless and human
services,and neighborhood and economic development,which form the core of the plan. The meeting
is scheduled to be held:
Monday,April 20,2015,7:00 PM,City Council Chambers,
Noel C.Taylor Municipal Building,215 Church Ave.SW,Roanoke,Virginia.
The public is also notified that public comments related to the 5 Year Consolidated Plan and 2015 Annual
Plan will be received for 30 days beginning April 5 and concluding on May 4,2015. Comments may be made
in person at the public meeting or submitted in writing to Keith Holland,Community Resources Program
Administrator at 215 Church Ave.SW,Roanoke VA 24011 or email to keith.holland @roanokeva.gov prior to
2:00 pm on May 4,2015. Persons with a disability needing a special accommodation in order to participate,
please contact the City Clerk's Office at least 3 days prior to the meeting.
'� ROSEN
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ROANOKE CITY COUNCIL
RECESSED SESSION
APRIL 23, 2015
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 . CALL TO ORDER -- ROLL CALL. All present.
2. INVOCATION. Council Member Sherman P. Lea.
3. THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED
STATES OF AMERICA. MAYOR DAVID A. BOWERS.
4. WELCOME AND STATEMENT OF PURPOSE. MAYOR BOWERS.
5. PUBLIC HEARINGS:
a. Receive citizen comments on the Recommended Fiscal Year
2015-2016 City of Roanoke Budget, in the total amount of
$277,216,000.00, which include amounts representative of the
maximum potential increases for the real property tax ($0.04
increase), Prepared Food and Beverage Tax (2% increase from
5% to 7%), Motor Vehicle License Tax ($13.00 increase) and
the implementation of a Solid Waste Collection Fee ($7.00).
No action taken.
1
b. Receive citizen comments with regard to the Recommended
2015-2016 HUD Fund Budget and Annual Update, in the total
amount of $2,840,168.00.
No action taken.
c. Proposal to amend the City Code to increase the City's real
estate tax rate on all real property and improvements not
otherwise exempt from taxation, from the rate of $1 .19 on every
$100.00 of the fair market value of such property, to a rate not to
exceed $1 .23 on every $100.00 of the fair market value of such
property; and to increase the City's tax rate on buildings that
qualify for the special rate for certain energy-efficient buildings
from $1 .07 on every one $100.00 of the fair market value to an
amount not to exceed $1 .11 on every $100.00 of the fair market
value of buildings that qualify for such special rate.
No action taken.
d. Proposal to amend the City Code to increase the applicable
vehicle license tax rates on categories of motor vehicles,
trailers and semitrailers operating within the City of Roanoke,
and in no event shall the proposed increase for each category
exceed the lesser of (i) a $13.00 increase over the applicable
tax rate for such category, or (ii) the maximum applicable tax
rate permitted and authorized by state law for such category.
NOTICE WAS PUBLISHED STATING THE EFFECTIVE DATE
OF JULY 1, 2015. THE EFFECTIVE DATE SHOULD HAVE
BEEN JANUARY 1, 2016. AN ADDITIONAL PUBLIC
HEARING HAS BEEN SCHEDULED FOR MONDAY, MAY 4
AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER, TO
RECEIVE CITIZEN COMMENTS REGARDING AN INCREASE
IN THE VEHICLE LICENSE TAX RATES, TO THAT EFFECT.
No action taken.
2
e. Proposal to amend the City Code to increase the tax rate on the
tax on the purchase of all food and beverages sold in the City in
or from a restaurant, whether prepared in such restaurant or not
and whether consumed on the premises or not, or by a caterer
regardless of place of delivery, from five percent to an amount
not to exceed seven percent of the amount paid for such food
and beverages, effective July 1 , 2015.
No action taken.
f. Proposal to amend the City Code to charge a fee for removal
and disposition of solid waste, at a rate not to exceed $7.00 per
month, and to provide for collection of such fee by either the
City of Roanoke or by a third party, commencing September 1 ,
2015, and calculated and charged either (i) per property or (ii)
per number of trash containers at a property; and this proposal
will not affect the current fees established and being charged to
customers for use of a sealed compactor within a Sealed
Compactor Zone within the Central Business District.
No action taken.
6. ADJOURN. — 8:52 P.M.
3
The Roanoke Times Account Number
Roanoke,Virginia 6005427
Affidavit of Publication
Date
CITY OF ROANOKE-OFFICE OF MGMT April 16,2015
CITY OF ROANOKE,CITY CLERK
215 CHURCH AVE SW,ROOM 456, MUNICIPAL
BUILDING
00000
I Date Category Description Ad Size Total Cost
04/16/2015 Any-Virginia ROA RECOMMENDED 2015-16 BUDGET 4 x 10.00 IN 1,686.40
Publisher of the
Roanoke Times
I, (the undersigned)an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice
RECOMMENDED 2015-16 BUDGE was published in said newspapers
on the following dates:
04/16/2015
The First insertion being given ... 04/16/2015
Newspaper reference: 0000155762
C:91 --
Billing epresentative
Sworn�to and subscribed before me this Thursday,April 16,2015
'' ii r i / - /J I _i . di ! ,;r.,
N.tary Pu• i- - P ;
State . Virginia � �P
City/County of Roanoke :::::‘......1.y RF:::::::::11.1::-...My Commission expires r r /04.c.%2017 Fvl4O;+ :
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU "`
NOTICL `L` IC HEARING
CITY OF ROANOKE
•
RECOMMENDED 2015-16 BUDGET
Pursuant to Section 15.2-2506, Code of Virginia(1950),as amended, notice is hereby given that on Thursday,April 23, 2Q15
at 7:00 p.m.,or as soon thereafter as the matter may be heard,Roanoke City Council will hold a 'special meeting in City Council
• Chamber,4th Floor,Room 450,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,for the purpose of
holding a public hearing on the recommended 2015-16 City Budget. All persons shall be afforded an opportunity to speak and
state their views concerning all aspects of the budget within such reasonable time limits as shall be established by City Council.
Written comments of interested citizens also will be•received by the City Clerk at any time prior to the public hearing.
If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office,
(540)853-2541,by 12:00 noon,Monday,April 20,2015.
Complete copies of the recommended 2015-16 budget will be available for public inspection on and after Thursday,April 16,
2015,at the City Clerk's Office, Room 456,and the City Manager's Office, Room 364, located in the Noel C.Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke, Virginia, the Main Public Library located at 706 S. Jefferson Street, Roanoke,
Virginia and at www.roanokeva.gov.
The amounts presented in this notice of public hearing are representative of the maximum potential increases for the Real
Property Tax($0.04 increase), Prepared Food and Beverage Tax(2%increase from 5%to 7%), Motor Vehicle License Tax($13
increase)and the implementation of a Solid Waste Collection Fee($7). The recommended 2015-16 budget will not exceed the
following revenue and expenditure category amounts:
REVENUE ESTIMATES: RECOMMENDED EXPENDITURES:
l F General Fund:
General Property Taxes 110,427,000 Economy $ 1,237,000
Other Local Taxes 82,854,000 Education 78,876,000
Permits,Fees&Licenses 1,195,000 Good Government 17,026,000
Fines and Forfeitures 1,284,000 Human Services 36,539,000
Revenue from Use/Money&Properly 206,000 Infrastructure 19,474,000
IntergovernmentalRevenue—State/Federal 69,836,000 Livability 9,888,000
Charges for Current Services 8,242,000 Non-Departmental 43,577,000
Miscellaneous Revenue 3.172 000 Outside Agencies 6,529,000
TOTAL-GENERAL FUND $277,216,000 Safety 64.070 000
TOTAL-GENERAL FUND $277,216,000
Proprietary Funds:
•Enterprise Funds: Proprietary Funds:
Civic Facilities Fund $ 2.140,000 •Enterprise Funds:
Parking Fund $ 3.150,000 Civic Facilities Fund $ 2.140,000
Solid Waste Fund $ 6,977,000 Parking Fund $ 3.150,000
Stormwater Fund $ 4.549,000 Solid Waste Fund $ 6,977,000
Stormwater Fund $ 4,549,000
•Internal Service Funds:
. Fleet Management Fund $ 6.720.000 •Internal Service Funds:
• Risk Management Fund $ 15,757,000 Fleet Management Fund $ 6,720,000
Technology Fund $ 6,7/8,000 Risk Management Fund $ 15,757,000
Technology Fund $ 6178,000
F d:
General Fund $166,397,000 School Fund:
Food Services Fund $ 7,153.000 General Fund $166.397,000
Athletics Fund $ 1,800,000 Food Services Fund $ 7,153,000
Athletics Fund $ 1,800.000
Given under my hand this 16th day of April,2015. •
Stephanie M.Moon Reynolds,CMC,City Clerk
vie
4415
NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED 2015-16 BUDGET
Pursuant to Section 15.2-2506, Code of Virginia (1950), as amended, notice is hereby given that
on Thursday, April 23, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard,
Roanoke City Council will hold a special meeting in City Council Chamber, 4th Floor, Room 450,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose
of holding a public hearing on the recommended 2015-16 City Budget. All persons shall be
afforded an opportunity to speak and state their views concerning all aspects of the budget within
such reasonable time limits as shall be established by City Council. Written comments of
interested citizens also will be received by the City Clerk at any time prior to the public hearing.
If you are a person with a disability who needs accommodations for this public hearing, please
contact the City Clerk's Office, (540) 853-2541, by 12:00 noon, Monday, April 20, 2015.
Complete copies of the recommended 2015-16 budget will be available for public inspection on
and after Thursday, April 16, 2015, at the City Clerk's Office, Room 456, and the City Manager's
Office, Room 364, located in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia, the Main Public Library located at 706 S. Jefferson Street, Roanoke, Virginia
and at www.roanokeva.gov.
The amounts presented in this notice of public hearing are representative of the maximum
potential increases for the Real Property Tax($0.04 increase), Prepared Food and Beverage Tax
(2% increase from 5%to 7%), Motor Vehicle License Tax($13 increase)and the implementation
of a Solid Waste Collection Fee ($7). The recommended 2015-16 budget will not exceed the
following revenue and expenditure category amounts:
REVENUE ESTIMATES:
General Fund:
General Property Taxes 110,427,000
Other Local Taxes 82,854,000
Permits, Fees & Licenses 1,195,000
Fines and Forfeitures 1,284,000
Revenue from Use/Money & Property 206,000
Intergovernmental Revenue — State/Federal 69,836,000
Charges for Current Services 8,242,000
Miscellaneous Revenue 3,172,000
TOTAL - GENERAL FUND $277.216.000
Proprietary Funds:
• Enterprise Funds:
Civic Facilities Fund $ 2.140.000
Parking Fund $ 3.150.000
Solid Waste Fund $ 6.977.000
School Fund:
General Fund $166,397,000
Food Services Fund $ 7,153,000
Athletics Fund $ 1.800,000
RECOMMENDED EXPENDITURES:
General Fund:
Economy $ 1,237,000
Education 78,876,000
Good Government 17,026,000
Human Services 36,539,000
Infrastructure 19,474,000
Livability 9,888,000
Non-Departmental 43,577,000
Outside Agencies 6,529,000
Safety 64,070,000
TOTAL - GENERAL FUND $277.216,000
Proprietary Funds:
• Enterprise Funds:
Civic Facilities Fund $ 2,140,000
Parking Fund $ 3.150,000
Solid Waste Fund $ 6,977.000
Stormwater Fund $ 4,549,000
• Internal Service Funds:
Fleet Management Fund $ 6.720.000
Risk Management Fund $ 15.757,000
Technology Fund $ 6.778,000
School Fund:
General Fund $166,397,000
NOTE TO PUBLISHER:
Please publish in full once on Thursday, April 16, 2015 in The Roanoke Times Virginia Section.
Proof copy requested. Send to: Lesha VanBuren
Administrative Assistant Ill
215 Church Avenue, S. W., Room 357
Roanoke, VA 24011
Phone 853-6800
The ad size should be 1 column x 13.5".
Please send publisher's affidavit to: Stephanie M. Moon Reynolds, CMC,
City Clerk
Room 456, Municipal Building
Roanoke, VA 24011
Please send bill to: Lesha VanBuren
Administrative Assistant Ill
215 Church Avenue, S. W., Room 357
Roanoke, VA 24011
NOTE TO ROANOKE TRIBUNE:
Please publish once in the Roanoke Tribune, on Thursday April 16, 2015.
Send bill to: Send affidavit to:
Amelia Merchant, Director Stephanie M. Moon Reynolds, MMC
Management and Budget Office of City Clerk
215 Church Avenue, S. W., Suite 357 215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 Roanoke, Virginia 24011
(540) 853-6805 (540) 853-2541
K-•NIITH-PC APRII NOWT OF PI IRI IF RFA RIM:TAX RATF INCRFACFI RI 5 nor
S C. (?)
My name is Susan Culbertson and I live in Ghent in the Greater Raleigh Court neighborhood.
In bridging this budget gap, I want the city to choose the combination of options that will be most
successful in ensuring that g_ll of us are chipping in, both as a short-term solution and as a long-term one.
As a homeowner, I want to explain why I am not opposed to a real estate rig increase,an equitable
method for contributing to the greater good, and would request that you reconsider this option. Since
2008,the base or assessed values of properties in Roanoke City have fallen dramatically, and I,for one,
have not complained about the tax decreases during this 7 year period.A rate increase now would not
necessarily result in a payment higher than my payments of previous years.
In addition,there are problems with the other options:
• The car tax is only effective if all the car owners in the city are paying into the system. In the
past,the Commissioner of Revenue's office would spot check apartment complexes and
neighborhoods for non-reported vehicles. If this practice is not still in place,the tax burden is
unfairly skewed to the law-abiding citizens.
• A meals tax increase could adversely affect the "working poor" who are working in restaurants
and are attempting to bring home a living wage.
• The solid waste fee is also not equitable. Many apartments, for instance, are not paying the
city; they are paying private trash collectors to collect their trash.They would avoid this fee,
although they are often creating a greater burden on the system through trash in the street and
in other neighborhood lawns.
I realize that many landlords are doing all they can to maintain their properties and police their tenants.
Yet, a rate increase will ensure that the landlords who are not maintaining, much less improving,their
properties will at least be paying something into the system to help bridge this current budget gap.
These landlords create an unfair burden on the system.
I believe that an increased real estate tax rate would be most equitable.
As a long term solution, practices should be put in place to ensure that all of the users of the system are
contributing in the various ways that they already should be. Enforcement could bring in revenue which
is currently owed but is not currently being collected. Additionally, an increased focus on enforcing the
laws and ordinances already on the books (zoning,vice, animal control) will increase the base assessed
values over the upcoming years. Improved neighborhoods make Roanoke City more appealing to
families and companies. This could increase economic development revenue which could create an
opportunity to lower the need for real estate revenue at a later date.
Please be supportive of the homeowners and of the landlords who are abiding the laws and maintaining
their properties. Please do not ignore us or overburden us. Please do not make us pay both our share
and the shares of those increasing the costs and yet paying nothing into the system. Thank you.
The Roanoke Times Account Number
Roanoke,Virginia 6012846
Affidavit of Publication
Date
CITY OF ROANOKE-DEPT OF PLANNING April 09,2015
215 CHURCH AVE SW
ROOM 305
ROANOKE,VA 24011
Date Category Description Ad Size Total Cost
04/09/2015 Any-Virginia ROA RECOMMENDED 2015-2016 HUD FUNDS BUDGET AND ANI 3 z 7.00 IN 962.43
Publisher of the
Roanoke Times
I,(the undersigned)an authorized representative of the
Roanoke Times,a daily newspaper published in Roanoke, in the
State of Virginia,do certify that the annexed notice
RECOMMENDED 2015-2016 HUD was published in said newspapers
on the following dates:
04/09/2015
The First insertion being given... 04/09/2015
Newspaper reference: 0000153836
)akattl ''
Billing Representative
Sworn to and subscribed before me this Thursday,April 9,2015
,ii • .
Notary • di PppcENyF'�,,�
State of Virginia Q ,• /
NOTARY '•�e
City/County of Roanoke h 1 PUBLIC 9
My Commission expires h( 31 2(/y * : REG. #332964 ?
MY COMMISSION
flE
THIS IS NOT A SILL PLEASE PAY FROM INVOICE. THANK Y065#11:71/
O U", ALTH OF \?
NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED 2015-2016 HUD FUNDS BUDGET AND ANNUAL UPDATE
Pursuant to 24 CFR 91.105,notice is hereby given that on Thursday,April 23,2015,at 7:05 p.m.,or as soon thereafter
as the matter may be heard,the City Council of Roanoke,Virginia,will meet in the City Council Chamber,4th Floor Noel C.
Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,for the purpose of holding a public hearing on the
City's Recommended 2015-2016 HUD Funds Budget.All persons shall be afforded an opportunity to speak and state their
views concerning all aspects of the recommended budget within such reasonabletime limits as shall be established by City ,
Council.Written comments of interested persons will be received by the City Clerk at any time prior to the hearing.
Complete copies of the Proposed 2015-2019Consolidated Plan,which includes the recommended 2015-2016 HUD Funds
Budget,are available for public inspection beginning Sunday April 5,2015,at the City Clerk's Office,Room 456 South,Noel
C.Taylor Municipal Building,215 Church Avenue S.W.,Roanoke VA 24011 and the HUD Community Resources Division
Office,Room 305 North,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke VA 24011;City Library Main
Branch at 706 S.Jefferson Street S.W.,Roanoke VA 24016;and the Roanoke Redevelopment and Housing Authority,2624
Salem Turnpike,N.W,Roanoke VA 24017.The 5 Year Consolidated Plan and Annual Update are also available on the City's
website at www.roanokeva.gov.Written comments will be accepted through Monday,May 4,2015,at 4:00 pm EDT at the
HUD Community Resources Division,Room 305 North,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke
VA 24011 or email to Keith.Holland @roanokeva.gov.
The Recommended 2015-2016 HUD Funds Budget is as follows:
R[VINUF ESTIMATES.
CDBG 2015-2016 Entitlement Grant $1,536,172
CDBG Prior Year Carry-over and Program Income 600,000
HOME 2015-2016 Entitlement Grant 415,552
HOME Prior Year Carry-over and Excess Program Income 150,000
ESG 2015-2016 Entitlement Grant 138,444
TOTAL HUD ESTIMATED REVENUE $2,840,168
RECOr�r�CSDI D EFPENDI IUREY.
Housing Development $985,518
Neighborhood Development 1,176,500
Economic Development 0
Human Services(including Homeless assistance) 351,152
Planning and Administration 326,998
TOTAL RECOMMENDED EXPENDITURES $2,840,168
All who desire to speak atthe.publkhewing should contact the City Clerk's office at(540)853-2541.Individuals
with a disability needing an accommodation should contact the City Clerkk office by 12:00 noon EDT on April
• 20th,2015. For further information about the meeting or to comment on or inquire about the Recommended
2015-2016 HUD Funds Budget,contact the Community Resources Division at(540)853.6404.
Given under my hand this 9th day of April 2015.
-Stephanie M.Moon Reynolds,City Clerk
NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED 2015-2016 HUD FUNDS BUDGET AND ANNUAL UPDATE
Pursuant to 24 CFR 91.105,notice is hereby given that on Thursday,April 23,2015,at 7:05 p.m.,or as soon
thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet in the City Council
Chamber,4'h Floor Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,for the
purpose of holding a public hearing on the City's Recommended 2015-2016 HUD Funds Budget. All persons
shall be afforded an opportunity to speak and state their views concerning all aspects of the recommended
budget within such reasonable time limits as shall be established by City Council. Written comments of
interested persons will be received by the City Clerk at any time prior to the hearing.
Complete copies of the Proposed 2015-2019 Consolidated Plan,which includes the recommended 2015-2016
HUD Funds Budget, are available for public inspection beginning Sunday April 5,2015, at the City Clerk's
Office,Room 456 South,Noel C. Taylor Municipal Building,215 Church Avenue S.W.,Roanoke VA 24011
and the HUD Community Resources Division Office,Room 305 North,Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke VA 24011; City Library Main Branch at 706 S. Jefferson Street S.W.,
Roanoke VA 24016; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike,N.W,
Roanoke VA 24017. The 5 Year Consolidated Plan and Annual Update are also available on the City's
website at www.roanokeva.gov. Written comments will be accepted through Monday,May 4,2015, at 4:00
pm EDT at the HUD Community Resources Division,Room 305 North,Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke VA 24011 or email to Keith.Holland@roanokeva.gov.
The Recommended 2015-2016 HUD Funds Budget is as follows:
REVENUE ESTIMATES:
CDBG 2015-2016 Entitlement Grant $1,536,172
CDBG Prior Year Carry-over and Program Income 600,000
HOME 2015-2016 Entitlement Grant 415,552
HOME Prior Year Carry-over and Excess Program Income 150,000
ESG 2015-2016 Entitlement Grant 138,444
TOTAL HUD ESTIMATED REVENUE $2,840,168
RECOMMENDED EXPENDITURES:
Housing Development $ 985,518
Neighborhood Development 1,176,500
Economic Development 0
Human Services(including Homeless assistance) 351,152
Planning and Administration 326,998
TOTAL RECOMMENDED EXPENDITURES $2,840,168
All who desire to speak at the public hearing should contact the City Clerk's office at (540) 853-2541.
Individuals with a disability needing an accommodation should contact the City Clerk's office by 12:00 noon
EDT on April 20th, 2015. For further information about the meeting or to comment on or inquire about the
Recommended 2015-2016 I-RID Funds Budget,contact the Community Resources Division at(540)853-6404.
Given under my hand this 9th day of April 2015.
Stephanie M. Moon Reynolds, City Clerk
NOTE TO ROANOKE TIMES:
Please publish in full,block style once in the Roanoke Times,Non-classified, Virginia Section, on
Thursday April 9, 2015.
Send publisher's affidavit to: Stephanie M. Moon Reynolds, City Clerk
215 Church Avenue, S.W.
Suite 456, Noel C. Taylor Municipal Building
Roanoke, VA 24011-1536
Send bill to: Keith Holland
Dept. of Planning, Building and Development
Community Resources Division
215 Church Avenue, S.W.
Room 305 North,Noel C. Taylor Municipal Building
Roanoke, VA 24011-1536
NOTE TO ROANOKE TRIBUNE
Please publish once in the Roanoke Tribune, on Thursday April 16, 2015.
Send publisher's affidavit to: Stephanie M. Moon Reynolds, City Clerk
215 Church Avenue, S.W.
Suite 456, Noel C. Taylor Municipal Building
Roanoke, VA 24011-1536
Send bill to: Keith Holland
Dept. of Planning, Building and Development
Community Resources Division
215 Church Avenue, S.W.
Room 305 North, Noel C. Taylor Municipal Building
Roanoke, VA 24011-1536
The Roanoke Times Account Number
Roanoke,Virginia 6014485
Affidavit of Publication
Date
CITY OF ROANOKE-DIRECTOR OF FINANCE March 24, 2015
Attn Amelia Merchant Director
STEPHANIE M.MOON REYNOLDS,MMC,
OFFICE OF CITY CLERK
215 CHURCH AVE.,SUITE 456
ROANOKE,VA 24011
Date Category Description Ad Size Total Cost
03/24/2015 Legal Notices NOTICE OF PUBLIC HEARING PROPOSED REAL ESTATE 1 1 x 112 L 510.72
Publisher of the
Roanoke Times
I, (the undersigned)an authorized representative of the
Roanoke Times,a daily newspaper published in Roanoke, in the
State of Virginia,do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dates:
03/24/2015
The First insertion being given ... 03/24/2015
New aper reference: 0000147397
c.
Bil ing Representativ
Sworn to and subscribed before me this Tuesday,March 24,2015
"Li/WA/MCA
I w °�2rrNr�
v1/ o ary Pu is % 6NH '',r�.
State f Virginia P•NOSPgV �Q 0�
City/County of Roanoke .' BV-1G
nSS6A
My Commission expires( t, 3/ aD r = AE .#3 N
:
, M h tO •
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EXVIBE ..Q�•
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ''' �NWEA�SN�,.xr
efficient buildings would constitute an
increase of 3.7 96 over the current tax
NOTICE OF PUBLIC HEARING rate of $1.07 on every one hundred
dollars ($100.00) of the fair market
PROPOSED REAL ESTATE value of such buildings. Individual
property taxes may, however,increase
TAX RATE INCREASE at percentage rates greater than or
less than these percentages if the
The maximum increases of the tax rates to
The City Roanoke proposes to increase the tax rate Roanoke proposes
property $1.23 and$1.11,respectively,are made.
The proposed ordinance is available
and improvements. Notice is hereby far examination by the public in the
given, pursuant to Section 58.1-3007, Office of the City Clerk.Room 456,Noel
Code of Virginia (1950), as amended, C.Taylor Municipal Building,215 Church
that the City Council of the City of Avenue,S.W.,Roanoke,Virginia 24011
Roanoke will hold a public hearing at a If you are a person with a disability
special meeting to be held on
Thursday, April 23,2015, commencing who needs accommodations for this
at 7:10 p.m., or as soon thereafter as public hearing,)853-2541,by 1 City noon
the matter may be heard,in the Council Office,(540)Ap 8534201,by 12:00 noon on
Monday,u,deril my hand 4th Floor, Noel C. Taylor GIVEN under my hand this 20th day of
Municipal Building,215 Church Avenue, March,2015.
S.W., Roanoke, Virginia, to consider
amending Section 32-16, Levied; Rate, Stephanie M.Moon Reynolds,City
of Division I, Generally, of Article II, Clerk,
Real Estate Taxes Generally,of Chapter
32, Taxation, Code of the City of (147397)
Roanoke (1979), as amended, to
increase the City's real estate tax rate
on all real property and improvements
not otherwise exempt from taxation,
from the rate of one dollar and
nineteen cents ($1.19) on every one
hundred dollars ($100.00) of the fair
market value of such property, to a
rate to be determined by City Council
and not to exceed one dollar and
twenty-three cents ($1.23) on every
one hundred dollars ($100.00) of the
fair market value of such property; and
to increase the City's tax rate on
buildings that qualify for the special
rate for certain energy-efficient
buildings pursuant to Division 9, Tax
Rate for Certain Energy-Efficient
Buildings,of Chapter 32,Taxation, of
the Code of the City of Roanoke(1979),
as amended,from one dollar and seven
cents ($1.07) on every one hundred
dollars ($100.00) of the fair market
value of such buildings that qualify for
such special rate,to a rate determined
by City Council and not to exceed one
dollar and eleven cents ($1.11) on
every one hundred dollars($100.00)of
the fair market value of buildings that
qualify for such special rate.
A tax rate of $123 on every one
hundred dollars ($100.00) of the fair
- . market value of such property would
constitute an increase of 3.4%over the
current tax rate of$1.19 on every one
hundred dollars ($100.00) of the fair'
market value of such property. A tax
rate of $1.11 on every one hundred
dollars ($100.00) of the fair market
value of such buildings that qualify for
the special rate for certain energy-
NOTICE OF PUBLIC HEARING
PROPOSED REAL ESTATE TAX RATE INCREASE
The City of Roanoke proposes to increase the tax rate on real property and improvements.
Notice is hereby given,pursuant to Section 58.1-3007, Code of Virginia(1950),as amended,that the
City Council of the City of Roanoke will hold a public hearing at a special meeting to be held on
Thursday, April 23, 2015, commencing at 7:10 p.m., or as soon thereafter as the matter may be
heard, in the Council Chamber,4th Floor,Noel C. Taylor Municipal Building,215 Church Avenue,
S.W., Roanoke, Virginia, to consider amending Section 32-16, Levied; Rate, of Division I,
Generally, of Article 11, Real Estate Taxes Generally, of Chapter 32, Taxation, Code of the City of
Roanoke (1979), as amended, to increase the City's real estate tax rate on all real property and
improvements not otherwise exempt from taxation, from the rate of one dollar and nineteen cents
($1.19) on every one hundred dollars($100.00)of the fair market value of such property,to a rate to
be determined by City Council and not to exceed one dollar and twenty-three cents($1.23)on every
one hundred dollars ($100.00) of the fair market value of such property; and to increase the City's
tax rate on buildings that qualify for the special rate for certain energy-efficient buildings pursuant to
Division 9,Tax Rate for Certain Energy-Efficient Buildings,of Chapter 32,Taxation, of the Code of
the City of Roanoke (1979), as amended, from one dollar and seven cents ($1.07) on every one
hundred dollars($100.00)of the fair market value of such buildings that qualify for such special rate,
to a rate determined by City Council and not to exceed one dollar and eleven cents($1.11)on every
one hundred dollars($100.00)of the fair market value of buildings that qualify for such special rate.
A tax rate of$1.23 on every one hundred dollars ($100.00) of the fair market value of such
property would constitute an increase of 3.4% over the current tax rate of $1.19 on every one
K\MEASURES\NOTICE OF PUBLIC HEARING TAX RATE INCREASE 2015.DOC
Note to Publisher:
Publish once on Tuesday, March 24, 2015, in the Virginia Section of The Roanoke Times. The
headline must be in an 18 point type.
Send bill to: Send affidavit to:
Amelia Merchant, Director Stephanie M. Moon Reynolds, MMC
Management and Budget Office of City Clerk
215 Church Avenue, S. W., Suite 357 215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 Roanoke, Virginia 24011
(540) 853-6805 (540) 853-2541
K-•NWITI!FS APRII NOTICF OF N HI IC FIFARMII TAX RATF INCRFACF All G nnr
The Roanoke Times Account Number
Roanoke, Virginia 6007788
Affidavit of Publication
Date
STEPHANIE M. MOON, CITY CLERK April 21, 2015
215 CHURCH AVENUE
SUITE 456
ROANOKE VA 24011
Date Category Description Ad Size Total Cost
04/16/2015 Any-Virginia ROA TAX RATE INCREASES ON VEHICLE LICENSE TAXES 3 x 7.00 IN 972.43
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the Roanoke
Times, a daily newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice TAX RATE INCREASES ON
VEHICLE LICENSE TAXES was published in said newspapers on the
following dates:
04/162015
The First insertion being given ... 04/16/2015
Newspaper reference: 0000156043
Billing r Representa i
Sworn to and subscribed before me this Tuesday,April 21, 2015
/vYI N- ``
V Nota Pu lic 0,361f,,,;
• cENI-17:
•.NOVV1 •.%'-
IJ''—
State of Virginia - /- : � , 32964
City/County of Roanoke z :
My Commission expires * N'Y GON�MISSION, E71•i;E C
�'• O,yPyEla I�'1' �r
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
.NOTICE OF PUBLIC HEARING
PROPOSED TAX RATE INCREASES ON
VEHICLE LICENSE TAXES
The City of Roanoke proposes to increase the various tax rates on the annual vehicle license
taxes, effective July 1,2015. Notice is hereby given, pursuant to Section 58.1-3007, Code of
Virginia(1950),as amended,that the City Council Of the City of Roanoke will hold a public hearing
at a special meeting to be held on Thursday,April 23,2015,commencing at 7:15 p.m.,or as soon
thereafter as the matter may be heard,in the Council Chamber,4th Floor,Room 450,Noel C.Taylor
Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,to consider amending Section
20-28,Tax imposed, of Article II, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic,
Code.of the City of Roanoke(1979),as amended("City Code"),to increase the applicable vehicle
license tax rates on categories of motor vehicles,trailers, and semitrailers operating within the
City of Roanoke,as authorized by Section 46.2-752 of the Code of Virginia(1950),as amended,
in amounts to be determined by City Council but in no event shall the proposed increase for each
category exceed the lesser of()a$13.00 increase over the applicable tax rate for such category,
or(i)the maximum applicable tax rate permitted and authorized by state law for such category.
A complete copy of the proposed ordinance amending Section 20-28 of the City Code is available
for examination by the public on and after April 16,2015,in the Office of the City Clerk,Room 456,
Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia 24011.
All persons shall be afforded an opportunity to speak and state their views concerning the
proposed amendments within such reasonable time limits as shall be established by City Council.
Written comments of interested citizens also will be received by the City Clerk at any time prior to
the public hearing.
The following examples illustrate some of the adjustments that would be enacted if City Council
adopted maximum increases in the applicable tax rates in the amounts equal to the lesser of(i)
$13.00,or(i)the maximum allowable and applicable rates.
This chart is illustrative of some of the tax rate increases that will occur if the maximum increases
are adopted with respect to certain categories of vehicles. Current City Code Section 20-28
includes several other categories of motor vehicles, trailers, and semitrailers, with various
applicable tax rates.Persons are encouraged to examine and review the proposed ordinance for
the specific provisions being considered by City Council.
Category of Vehicle Current City State Maximum City Proposed
Tax Rate Maximum Rate
Passenger Vehicles and $20.00 $33.00 $33.00
trucks weighing less than ($38.00 if over
10,000 pounds. • 4,000 pouhds)
Passenger Vehicles and $30.00 $38.00 • $38.00
trucks weighing more than
10,000 pounds
Motorcycles $15.00 $18.00 $18.00
If you are a person with a disability who needs accommodations for this public hearing,contact
the City Clerk's Office,(540)853-2541,by 12:00 noon on Monday,April 20,2015.
GIVEN under my hand this 16th day of April,2015.
Stephanie M.Moon Reynolds,City Clerk
NOTICE OF PUBLIC HEARING
PROPOSED TAX RATE INCREASES ON
VEHICLE LICENSE TAXES
The City of Roanoke proposes to increase the various tax rates on the animal vehicle license
taxes, effective January 1, 2016. Notice is hereby given, pursuant to Section 58.1-3007, Code of
Virginia(1950), as amended,that the City Council of the City of Roanoke will hold a public hearing
at a special meeting to be held on Thursday, April 23, 2015, commencing at 7:15 p.m., or as soon
thereafter as the matter may be heard, in the Council Chamber,4th Floor,Room 450,Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider amending Section
20-28, Tax imposed, of Article II, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic,
Code of the City of Roanoke(1979), as amended ("City Code"), to increase the applicable vehicle
license tax rates on categories of motor vehicles,trailers, and semitrailers operating within the City
of Roanoke, as authorized by Section 46.2-752 of the Code of Virginia (1950), as amended, in
amounts to be determined by City Council but in no event shall the proposed increase for each
category exceed the lesser of(i) a$13.00 increase over the applicable tax rate for such category, or
(ii) the maximum applicable tax rate permitted and authorized by state law for such category.
A complete copy of the proposed ordinance amending Section 20-28 of the City Code is
available for examination by the public on and after April 16,2015, in the Office of the City Clerk,
Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia
24011.
All persons shall be afforded an opportunity to speak and state their views concerning the
proposed amendments within such reasonable time limits as shall be established by City Council.
IC IIAVIII MIINCH WORK((1114-AI1FNf1IFNT,(RFVICFH VFH1('I F TAX N(1TICFIRFVICFII(14 I1+1114 FIN All fill(
Written comments of interested citizens also will be received by the City Clerk at any time prior to
the public hearing.
The following examples illustrate some of the adjustments that would be enacted if City
Council adopted maximum increases in the applicable tax rates in the amounts equal to the lesser of
(i) $13.00, or(ii) the maximum allowable and applicable rates.
Category of Vehicle Current City Tax Rate State Maximum City Proposed
Maximum Rate
Passenger Vehicles and $20.00 $33.00 $33.00
trucks weighing less
than 10,000 pounds. ($38.00 if over 4,000
pounds)
Passenger Vehicles and $30.00 $38.00 $38.00
trucks weighing more
than 10,000 pounds
Motorcycles $15.00 $18.00 $18.00
This chart is illustrative of some of the tax rate increases that will occur if the maximum
increases are adopted with respect to certain categories of vehicles. Current City Code Section 20-28
includes several other categories of motor vehicles,trailers,and semitrailers,with various applicable
tax rates. Persons are encouraged to examine and review the proposed ordinance for the specific
provisions being considered by City Council.
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, (540) 853-2541, by 12:00 noon on Monday, April 20, 2015.
GIVEN under my hand this 16th day of April, 2015.
Stephanie M. Moon Reynolds, City Clerk.
K fAVIII'COI NflI WnRKT'IIIIF AMFNIIMFN FI RFVIVFII VFHIFI F TAX NTIT!'FIRFVICFII(4 Ii'III C FINA 11 nor
Dear Honorable Mayor and Council Members,
I am a downtown resident at 117 Campbell Ave SW, and I have a few words about the proposed
rate increases in the parking lots and decks that were the subject of meetings on Friday April 17
2015.
First let me say that some increases are necessary to keep up the maintenance of the decks and
lots and the increase of$5.00 seems to be fairly reasonable but the increase for the residential
parking seems to be way out of line percentage wise. A rase from $65.00 to $70.00 is a 7%
increase while a $8.75 to $20.00 is a 128.5% increase. The rates for non-reserved parking range
from 7.14% for the Market garage, to 28.57%, for Center in the Square, while the residential
parking will increase an average of 14.29% for the Market lot to 128.57% for the Campbell
garage. The average increase for non-reserved is 12.6% while the residential rate
increase average of 56.1% is totally out of line.
This appears to me to be a tax/fee increase on the population that has made downtown Roanoke
the lively and busy area it has become. While living in downtown has its advantages parking is
not one of them. In fact we pay a higher percentage in taxes/fees than any other neighborhood in
the city, which are supplied with virtually unlimited free street parking. If your goal is to stop
the development of downtown living this is an excellent start on that. I have spoken to several
residents here and one of the draws of living downtown is the low cost of parking for residents.
Now you want to make it 2 times more expensive to park after 5pm just when the restaurants,
which are the major consumer draw, need the street parking. Talk about killing the golden goose
this will do it. If you don't believe me just ask any of the business that depend on street parking
what it would do to their business if the clients can not find a place to park.
If you will indulge with just one small example, today is Down by Downtown an important
event to be sure. I just stepped outside and looked up and down the 100 block of SW Campbell.
There are no street parking spots open and there are perhaps 5 residents parked on the street.
Now what would happen if even 20% of the people who live here parked on the street today?
Add in about 15 more cars which parked overnight into the mix. Just where are the consumers
going to park? Because all the spots are are taken by people who live here? If these out of
proportion rate increases happen, I know of at least 5 people who live in this block and use the
Campbell garage who will stop using it and park their 10 cars on the street.
Sincerely
The Roanoke Times Account Number
Roanoke, Virginia 6007788
Affidavit of Publication
Date
STEPHANIE M. MOON, CITY CLERK April 21, 2015
215 CHURCH AVENUE
SUITE 456
ROANOKE VA 24011
Date Category Description Ad Size Total Cost
04/16/2015 Any-Virginia ROA RATE INCREASE ON TAX ON PREPARED FOOD AND 3 x 3.75 IN 525.59
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the Roanoke
Times, a daily newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice RATE INCREASE ON TAX ON
PREPARED FOOD AND was published in said newspapers on the
following dates:
04/162015
The First insertion being given ... 04/16/2015
Newspaper reference: 0000156471
L, I t` LL2 7-L� 4 1"
Billi g epresentati
Sworn to and subscribed before me this Tuesday, April 21, 2015
. A iii 4 ,/i 'I
/ Nota -lic _ _ ,„,ii++,,„
,�c Iry ;,:,''',,
�Q . '�1oTrw `65),
State of Virginia =t,: pua
City/County of Roanoke _ BEG.#332— 4 •
33-mac
My Commission expires t 2019 "'0 �'�50,E SES �
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
•
NOTICE OF PUBLIC HEARING
PROPOSED RATE INCREASE ON TAX
ON PREPARED FOOD AND BEVERAGE
The City of Roanoke proposes to increase the tax rate on the tax on prepared food and beverage to an amount not
to exceed seven percent(7%),effective July 1,2015.The current tax rate for prepared food and beverage is five
percent(5%). Notice is hereby given,pursuant to Section 58.1-3007,Code of Virginia(1950),as amended,that
the City Council of the City of Roanoke will hold a public hearing at a special meeting to be held on Thursday,April
23,2015,commencing at 7:20 p.m.,or as soon thereafter as the matter may be heard,in the Council Chamber,
4th Floor, Room 450,Noel C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,to consider
amending Section 32-284,Low of tax:amo m,of Article XIV,Tax on Preuared Food and Bever,of Chapter 32,
T
jot,Code of the City of Roanoke(1979),as amended, to increase the tax rate on the purchase of all food
and beverages sold in the city in or from a restaurant,whether prepared in such restaurant or not and whether
consumed on the premises or not,or by a caterer regardless of place of delivery,from the rate of five percent(5%)
of the amount paid for such food and beverages,to a rate to be determined by City Council and not to exceed
seven percent(7%)of the amount paid for such food and beverages.
All persons shall be afforded an opportunity to speak and state their views concerning the proposed amendment
within such reasonable time limits as shall be established by City Council. Written comments of interested citizens
also will be received by the City Clerk at any time prior to the public hearing.
The proposed ordinance is available for examination by the public in the Office of the City Clerk,Room 456,Noel
C.Taylor Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia 24011,on and after Thursday,April
16,2015.
If you are a person with a disabiltly who needs accommodations for this public hearing,contact the City Clerk's
Office,(540)853-2541,by 12:00 noon on Monday,April 20,2015.
GIVEN under my hand this 16th day of April,2015.
Stephanie M.Moon Reynolds,City Clerk
ygt,
NOTICE OF PUBLIC HEARING
PROPOSED RATE INCREASE ON TAX ON PREPARED
FOOD AND BEVERAGE
The City of Roanoke proposes to increase the tax rate on the tax on prepared food and
beverage to an amount not to exceed seven percent(7%), effective July 1,2015.The current tax rate
for prepared food and beverage is five percent (5%). Notice is hereby given, pursuant to Section
58.1-3007, Code of Virginia(1950), as amended,that the City Council of the City of Roanoke will
hold a public hearing at a special meeting to be held on Thursday, April 23, 2015, commencing at
7:20 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor,
Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to
consider amending Section 32-284,Levy of tax; amount,of Article XIV,Tax on Prepared Food and
Beverage,of Chapter 32,Taxation, Code of the City of Roanoke(1979),as amended, to increase the
tax rate on the purchase of all food and beverages sold in the city in or from a restaurant, whether
prepared in such restaurant or not and whether consumed on the premises or not, or by a caterer
regardless of place of delivery, from the rate of five percent (5%) of the amount paid for such food
and beverages,to a rate to be determined by City Council and not to exceed seven percent(7%) of
the amount paid for such food and beverages.
All persons shall be afforded an opportunity to speak and state their views concerning the
proposed amendment within such reasonable time limits as shall be established by City Council.
Written comments of interested citizens also will be received by the City Clerk at any time prior to
the public hearing.
The proposed ordinance is available for examination by the public in the Office of the City
l''I ICFRC CIflfl APPIIATA I fll'AI TFMP Nl1TFCFI FFi]NI-1F11-1-OF P11HI It HIARINI:-MFAIG TAX r FINAI 114 11 1111 i I F111r
Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia 24011, on and after Thursday, April 16, 2015.
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, (540) 853-2541, by 12:00 noon on Monday, April 20, 2015.
GIVEN under my hand this 16th day of April, 2015.
Stephanie M. Moon Reynolds, City Clerk.
Note to Publisher:
Publish once Thursday,April 16,2015, in the Virginia section of The Roanoke Times. The headline
must be in 18 point type.
l`-I ICFRS Cl IlC I APPDATA I(FM TROY Nn rFCF I FFi4 NIITIIF 11F PI IRI IC HFf RING.-MFA!C TAX(FINAl 114 I I'nisi INN'
DISCLOSURE OF PERSONAL INTEREST
AND DECLARATION PURSUANT TO SECTION 2.2-3115 H
I, David B. Trinkle, state that I have a personal interest in the
consideration of an increase in the rate of the tax imposed by the City of Roanoke
pursuant to Section 32-284, Code of the City of Roanoke (1979), as amended,
assessed on prepared food and beverage because I have an ownership interest in
two restaurants that operate within the City of Roanoke. Therefore, pursuant to
Virginia Code Sections 2.2-3112 A. 2. and 2.2-3115 H, I declare that (i) the
transaction involved is a proposed increase in the rate of tax imposed by the City
Of Roanoke on prepared food and beverage; (ii) my personal interest is my
ownership interest in two restaurants that operate within the City of Roanoke;
(iii) restaurants that operate within the City of Roanoke may be affected by the
proposed increase in the rate of tax on prepared food and beverage; and (iv) I am
able to participate in the transaction fairly, objectively, and in the public interest.
Pursuant to Virginia Code Section 2.2-3112 A. 2, I may participate in this matter
because this proposal affects all restaurants operating within the City of Roanoke
and I have made this declaration.
I ask that the City Clerk accept this statement and ask that it be made a part
of the minutes of the public hearing set for Thursday, April 23, 2015, regarding a
proposed increase in the rate of tax on prepared food and beverage.
W ness m signatu • ade this 1. 4 day of April, 2015.
, i 77 _, --------
d t VP i (Seal)
Seal
)
// ►. id B. Fmk!'
The Roanoke Times Account Number
Roanoke, Virginia 6007788
Affidavit of Publication
Date
STEPHANIE M. MOON,CITY CLERK April 21, 2015
215 CHURCH AVENUE
SUITE 456
ROANOKE VA 24011
Date Category Description Ad Size Total Cost
04/16/2015 Any-Virginia ROA COLLECTION OF FEES FOR COLLECTION OF SOLID 3 x 3.75 IN 525.59
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the Roanoke
Times, a daily newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice COLLECTION OF FEES FOR
COLLECTION OF SOLID was published in said newspapers on the
following dates:
04/162015
The First insertion being given ... 04/16/2015
Newspaper reference: 0000156470
)thWu G
Billin presentativ
Sworn to and subscribed before me this Tuesday,April 21, 2015
//.. ST S si A '. .// /a
Notary • •
••\C_.N6' ':
f
�,.'• NOTFlnY '•.�' '
State of Virginia �: 9
roauc
City/County of Roanoke //////������ = REc. 4'332964
My Commission expires-apt 3// 20 1 - GOMO,issOry
= a •. E,r� � Qc
y U Z ,
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
PROPOSED ESTABLISHMENT AND
COLLECTION OF FEES FOR THE
COLLECTION OF SOLID WASTE
The City of Roanoke proposes to establish and collect fees for the collection of solid waste in
an amount not to exceed seven dollars($7.00) per month, commencing September 1,2015, and
calculated and charged either O per property or(ii) per number of trash containers at a property.
Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at
a special meeting to be held on Thursday,April 23, 2015, commencing at 7:25 p.m., or as soon
thereafter as the matter may be heard,in the Council Chamber,4th Floor,Room 450,Noel C.Taylor
Municipal Building,215 Church Avenue,S.W.,Roanoke,Virginia,to consider amending Section 14.1-
5, Fees for Collection, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the
Code of the City of Roanoke(1979),as amended,to charge a fee for the removal and disposition of
solid waste,at a rate to be determined by City Council but not to exceed seven dollars($7.00)per
month as set forth above,and to provide for the collection of such fee by either the City of Roanoke
or by a.third party pursuant to a contract with the City. This proposal will not affect the current
fees established and being charged to customers for use of a sealed compactor within a Sealed
Compactor Zone within the Central Business District.
All interested parties are invited to attend and provide comment on the proposed fee at the public
hearing.
If you are a person with a disability who needs accommodations for this public hearing,contact the
City Clerk's Office,(540)853-2541,by 12:00 noon on Monday,April 20,2015.
GIVEN under my hand this 16th day of April,2015.
Stephanie M.Moon Reynolds,City Clerk
G, -( \
, \„1
o,‘` \
Av
NOTICE OF PUBLIC HEARING
PROPOSED ESTABLISHMENT AND COLLECTION OF
FEES FOR THE COLLECTION OF SOLID WASTE
The City of Roanoke proposes to establish and collect fees for the collection of solid waste in
an amount not to exceed seven dollars ($7.00) per month, commencing September 1, 2015, and
calculated and charged either (i) per property or (ii) per number of trash containers at a property.
Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at a
special meeting to be held on Thursday, April 23, 2015, commencing at 7:25 p.m., or as soon
thereafter as the matter may be heard, in the Council Chamber,4th Floor,Room 450,Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider amending Section
14.1-5, Fees for Collection, of Article I,In General, of Chapter 14.1, Solid Waste Management, of
the Code of the City of Roanoke(1979), as amended,to charge a fee for the removal and disposition
of solid waste, at a rate to be determined by City Council but not to exceed seven dollars($7.00)per
month as set forth above, and to provide for the collection of such fee by either the City of Roanoke
or by a third party pursuant to a contract with the City. This proposal will not affect the current fees
established and being charged to customers for use of a sealed compactor within a Sealed Compactor
Zone within the Central Business District.
All interested parties are invited to attend and provide comment on the proposed fee at the
public hearing.
NOTICE OF PUBLIC HEARING-TRASH PICKUP INCREASE.DOC(04 10.2015)DOC
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, (540) 853-2541, by 12:00 noon on Monday, April 20, 2015.
GIVEN under my hand this 16th day of April, 2015.
Stephanie M. Moon Reynolds, City Clerk.
Note to Publisher:
Publish once Thursday,April 16,2015,in the Virginia section of The Roanoke Times. The headline
must be in 18 point type.
NOTICE OP PUBLIC HEARING--TRASH PICKUP INCREASE.DOC(04.10 2015)DOC
5.f.
April 23, 2015
The Honorable David A. Bowers and
Members of Roanoke City Council
Roanoke, Virginia
Mayor and Members of Council:
Sorry I am unable to attend the meeting tonight. I am very concerned about the
proposal to add a fee for collection of trash. The City has already added a fee for
stormwater run-off. I believe you should weight this heavily since it affects the seniors
of the City.
Sincerely,
Daniel Hale, Jr.