HomeMy WebLinkAboutCouncil Actions 05-04-15ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
MAY 4, 2015
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
TRINKLE
40216- 050415
1. Call to Order -- Roll Call.
• City Council — Council Members Lea and Rosen arrived late.
• School Board — Trustees Lewis, Moore and Chairman Putney were
absent
2. Welcome and Opening Remarks:
• Mayor David A. Bowers
At this point, Council Member Rosen entered the meeting (9:01 a.m.)
Mayor Bowers expressed appreciation to Trustee Huff for her dedicated
service as a member of the Roanoke City School Board since July 1,
2006.
At this point, Council Member Lea entered the meeting (9:02 a.m.)
• Acting Chair Mae G. Huff
3. Presentations:
a. Grounds Inventory and Maintenance Program
h. E- Summons Workflow Study and Implementation
Comments were received and filed.
4. Items for Discussion:
• Update on use of school facilities for recreation and sports.
Superintendent to forward contact information to the Members of Council
• Update on Round Hill Construction Project.
• Status report on outsourcing of substitute teachers.
Superintendent to forward information regarding outsourcing of substitute
teachers
• Purchase of additional laptops and the lack of Internet service in homes of
students with laptops.
5. Comments by Council /School Board Trustees.
Superintendent announced School Convocation scheduled to be held on
August 10, 2015.
Trustee Huff expressed sincere appreciation for opportunity to serve the
community and students of Roanoke City.
6. Recess: 10:37 A.M.
AT 10:52 A.M., THE COUNCIL MEETING RECONVENED TO CONSIDER THE
FOLLOWING AGENDA ITEMS:
Evelyn Powers, City Treasurer, shared information in connection with personal
property tax bills due June 1, 2015.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE
BRIEFINGS:
Fiscal Year 2016 Budget Study - 90 minutes
Council referred the elimination of the City's participation in Virginia
First Cities to the City Attorney for review and report to Council.
Continuation of dialogue during 2:00 p.m. Session of City Council.
AT 12:24
P.M., THE COUNCIL MEETING WAS RECESSED
UNTIL 2:00 P.M.,
FOR
CLOSED
MEETING IN THE COUNCIL'S CONFERENCE
ROOM, ROOM
451,
NOEL C.
TAYLOR MUNICIPAL BUILDING.
Council Member Rosen left immediately following the Closed Meeting.
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 4, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
1. Call to Order- -Roll Cell. Council Members Lea arrived late and
Rosen was absent, respectively.
The Invocation was delivered by The Reverend Jamal L. Jackson,
Associate Minister, Abundant Grace Assembly.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 7 at 7:00 p.m., and Saturday, May 9 at 4:00 p.m.; and video
streamed by Internet through Rev.Net Technologies, Inc., at hftp: / /www.wrev.net.
Council meetings are offered with closed captioning for the hearing impaired.
Evelyn Powers, City Treasurer, shared information in connection with
personal property tax bills due June 1, 2015.
4
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853.2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
ARCHITECTURAL REVIEW BOARD - ONE VACANCY
TERM OF OFFICE ENDING OCTOBER 1, 2018
BUILDING AND FIRE CODE BOARD
OF APPEALS — THREE VACANCIES
(BUILDER, ENGINEER, AND CITIZEN AT LARGE)
FOUR YEAR TERMS OF OFFICE ENDING JUNE 30, 2019
FAIR HOUSING BOARD — ONE VACANCY
ONE YEAR TERM OF OFFICE ENDING MARCH 31, 2018
MILL MOUNTAIN ADVISORY COMMITTEE — FOUR VACANCIES
THREE YEAR TERMS OF OFFICE ENDING JUNE 30, 2018
PERSONNEL AND EMPLOYMENT
PRACTICES COMMISSION — THREE VACANCIES
THREE YEAR TERMS OF OFFICE ENDING JUNE 30, 2018
ROANOKE ARTS COMMISSION — FIVE VACANCIES
THREE YEAR TERMS OF OFFICE ENDING JUNE 30, 2015
ROANOKE NEIGHBORHOOD ADVOCATES — THREE VACANCIES
THREE YEAR TERMS OF OFFICE ENDING JUNE 30, 2018
ROANOKE PUBLIC LIBRARY BOARD — THREE VACANCIES
THREE YEAR TERMS OF OFFICE ENDING JUNE 30, 2018
ROANOKE VALLEY GREENWAYS COMMISSION — ONE VACANCY
CITY REPRESENTATIVE
THREE YEAR TERM OF OFFICE ENDING JUNE 30, 2018
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring May 2015 as Asthma Awareness Month.
The Mayor presented a ceremonial copy of proclamation to Laura Wasko,
Member, Greater Roanoke Asthma and Air Quality Coalition.
Proclamation declaring May 2015 as Diversity and Inclusion Awareness Month.
The Mayor presented a ceremonial copy of proclamation to Michele
Vineyard, Director, Human Resources, and members of the Diversity
Committee.
Recognition of the 20" Anniversary of the Re- opening of The Hotel Roanoke.
Mayor Bowers announced that an Art Print had been presented to the City
by the Hotel Roanoke Conference Center Commission in recognition of the
201" Anniversary of the Re- opening of The Hotel Roanoke at a dinner at the
Hotel Roanoke on Wednesday, April 22, 2015.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Ben Early, Jeff Campbell, Robert Gravely and Khalid Jones
4. CONSENT AGENDA
(APPROVED 7 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to one request for public
hearing from the City Manager.
C -1 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, May 18, 2015, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider a request of Child Health Investment
Partnership for tax exemption of real property located at 1215 3rd Street, S. W.,
designated as Official Tax Map No. 1023008.
RECOMMENDED ACTION: Concurred in the request.
C -2 A communication of the Assistant City Manager for Community
Development transmitting the Annual Homeless Winter Shelter Survey Report for
2015 prepared by the Blue Ridge Continuum of Care.
RECOMMENDED ACTION: Received and filed.
C -3 Reports of qualification of Joshua T. Dietz as a member of the Parks and
Recreation Advisory Board for a three -year term of office ending March 31, 2018;
and Dennis B. Light and Lisa Y. Barksdale as members of the Fair Housing
Board for three -year terms of office, each, ending March 31, 2018.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS:
a. Proposal to amend the City Code to increase the applicable vehicle
license tax rates on categories of motor vehicles, trailers and semitrailers
operating within the City of Roanoke, and in no event shall the proposed
increase for each category exceed the lesser of (i) a $13.00 increase over
the applicable tax rate for such category, or (ii) the maximum applicable
tax rate permitted and authorized by state law for such category.
Christopher P. Morrill, City Manager. No action taken.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation by Virginia Lady Hawks with regard to youth initiatives in the
community. Carlos Minnix, Head Coach, Spokesperson. (Sponsored by
Council Members Lea and Price)
Remarks received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Authorization to acquire real property rights in connection with the
Franklin Road Bridge Replacement Project.
Adopted Ordinance No. 40216- 050415 (5 -0, Vice -Mayor Trinkle
abstained from voting).
2. Authorization to acquire real property rights in connection with the
West End Target Area 13x' Street Improvement Project.
Adopted Ordinance No. 40217- 050415 (6 -0).
3. Approval and authorization of an encroachment permit for portions
of a proposed building foundation system within the right -of -way
located at 206 Williamson Road, S. E.
Adopted Ordinance No. 40 21 8- 0 5041 5 (6 -0).
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
Roanoke Main Library Featured in Virainia Town & City maaazine
• City Council should have received a copy of the recent article
published in Virginia Town & City magazine about Roanoke's Main
Library.
• Lots of great pictures and good visibility for Roanoke through VML.
• With a circulation of about 5,000 and a readership of about 16,000, the
magazine is distributed to elected and appointed local government
officials and their staff across the Commonwealth.
• Proud to show off our state -of- the -art library facility in downtown.
Neiahborhood Month Activities Have Begun
• Reminder: During May, neighborhood groups are sponsoring events to
come together as one community to celebrate unity and neighborhood
pride.
• Details about specific events are posted on the city's website
www.roanokeva.00v/neighborhoodmonth
Upcomina Events
Saturday, May 9
• Gallop 4 the Greenway, 5:00 p.m., Wiley Drive near River's Edge
Sports Complex, register at www.galloi)4thegreenways.com.
• Post -race festivities include live music, food and beverages.
• This is an annual fundraising event to support our growing network
of pedestrian and bicycle trails.
Saturday, May 16
• Local Colors Festival, 11:00 a.m. to 6:00 p.m., Elmwood Park and
Amphitheater.
• Kids to Park Day, 1:00 p.m. to 4:00 p.m., Wasena Park.
Facebook Award
• Last week, Roanoke received the 2015 Golden Post Award for the
Best Use of Humor on Social Media at the Government Social Media
Conference & Expo (GSMCON) in Reno, Nevada.
• The award recognized the City of Roanoke, Virginia — Communications
Facebook page for its 2014 April Fools prank.
• Golden Post is the first major awards program exclusively designed to
recognize the outstanding use of social media by U.S. local and state
government agencies.
b. DIRECTOR OF FINANCE:
Financial Report for the month of March 2015.
Received and filed
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution recommending increases in the annual salaries of the City
Clerk and Municipal Auditor.
Adopted Resolution No. 40 21 9- 0 5041 5 (6 -0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council recommended that the City Manager and City Attorney
consider proposed rate increases in real estate tax at $.03; motor
vehicle tax at $8.00; and food and beverage tax at .50 per cent.
Council mentioned that the City Attorney was previously requested
to provide information regarding the elimination of the City's
membership with Virginia's First Cities.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Charlotte Davis to replace Gail Kinzer Lewis as a member
of the Fair Housing Board for a term ending March 31, 2018.
Appointed David Parr to replace Warner N. Dalhouse as a member of
the Architectural Review Board ending October 1, 2018.
2015 -2016 VIAL Policy Committees Members
Finance - Barbara Dameron /Court Rosen
Human Development and Education - Anita Price /Stephanie Moon
Reynolds
Economic Development - Court Rosen/Wayne Bowers
General Laws - Dan Callaghan
Environmental Quality - Christopher Blakeman
Transportation - Mark Jamison
Reappointed R. Gail Burruss and Judge Charles Dorsey as City
Representatives of the Court Community Corrections Program -
Regional Community Criminal Justice Board for three -year terms of
office ending June 30, 2018.
Reappointed J. Matthew Bullington, John Montgomery, and Thomas
Turner - Zoo representative as members of the Mill Mountain
Advisory Committee for three -year terms of office ending June 30,
2018.
Reappointed Gerardo (Jerry) Manuel Correa, Jr., Katina Hamlar, and
Dr. William L. Lee as members of the Personnel and Employment
Practices Commission for three -year terms of office ending June 30,
2018. (Waived City- residency for Ms. Hamlar)
Reappointed Jeanne Fishwick, Margaret Hannapel, Amy Moorefield,
Lucy H. Lee, and Greg Webster as members of the Roanoke Arts
Commission for three -year terms of office ending June 30, 2018.
Reappointed Brenda A. Allen and Charles J. Medlinger as members
of the Roanoke Neighborhood Advocates for three -year terms of
office ending June 30, 2018.
Reappointed Jean Bollendorf, Marlene Preston and Sharon L. Ramey
as members of the Roanoke Public Library Board for three -year
terms of office ending June 30, 2018.
Reappointed Council Members William D. Bestpitch and Raphael E.
Ferris - Elected Officials, Christopher P. Morrill - City Official,
Braxton Naff and James M. Bullington - Citizen Representatives, of
the Roanoke Valley- Allegheny Regional Commission for three -year
terms of office ending June 30, 2018.
Reappointed Renee "Butch" Craft, Jeffrey Marks, Douglas Robison,
and Gary Walton as City representatives of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors, for one -year
terms of office ending June 30, 2016. (Waived City- residency for Mr.
Walton)
Reappointed Mark Lawrence and J. Granger Macfarlane as City
representatives of the Virginia Western Community College Local
Advisory Board for four -year terms of office ending June 30, 2019.
Appointed Patice Holland as an At -large Citizen Representative of
the Roanoke Cultural Endowment Board of Directors for a term
ending December 31, 2017. (Waived City- residency for Ms. Holland)
CERTIFICATION OF CLOSED MEETING. (6 -0, Council Member Rosen was
absent).
12. RECESS - 4:36 P.M.
THE COUNCIL MEETING DECLARED IN RECESS UNTIL MONDAY, MAY 11
AT 2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE
CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2015 -2016 BUDGET
AND ANY OTHER MEASURES DEEMED APPROPRIATE.
1?
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fn,: (540)853-1145
STEPHANIE M. MOON REYNOLDS, MMC E -mall: elerk(irroarakeva.gov
City Clerk
May 5, 2015
Dr. Rita Bishop, Superintendent
Roanoke City Public Schools
40 Douglass Avenue, N. W.
Roanoke, Virginia
Dear Dr. Bishop:
JONATHAN F. CRAFT, CIVIC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Dean,, City Clerk
At the joint session of Roanoke City Council and Roanoke City School Board held on
Monday, May 4, 2015, information was requested by the Council with regard to the
following items of discussion:
• Update on use of school facilities for recreation and sports.
Superintendent to forward contact information to the Members of Council
Status report on outsourcing of substitute teachers.
Superintendent to forward information regarding outsourcing of substitute
teachers
Sincerely,
M. �
lr Q
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Riff
W
ROANOKE CITY
PUBLIC SCHOOLS
aIr 11,1„ . n,��m,sm�n� s�����cuiy
TO: Rita D. Bishop, Ed.D., Superintendent
FROM: Sandra Bryan Burks, Executive Director for Human Resources
RE: Virginia Districts partnering with Source4Teachers
DATE: May 4, 2015
In addition to Roanoke City Public Schools, Source4Teachers partners with both Hampton City Public
Schools and Newport News Public Schools in Virginia. Source4Teachers began last spring with Hampton
and started fall 2014 with Newport News. You may recall that I spoke with both districts as part of the
vetting process when we began exploring outsourcing of substitute placements. Both districts were very
complimentary to Source4Teachers in their ability to manage a smooth transition (particularly Hampton
which made the change after the school year had begun). Both districts chose to outsource due to the
future costs associated with the Affordable Health Care Act.
Roanoke City Public Schools P.O. Box 13145 Roanoke, VA 24031 (540)553 -2502
www.rcos.info
ItI
-b
ROANOKE CITY
PUBiIC5[HOOi5
TO: Dr. Bishop
FROM: Steve Barnett, Assistant Superintendent for Operations
SUBJECT: Modulars
DATE: May 4, 2015
Below is a synopsis of modulars located and removed in Roanoke City Public Schools.
Current Modulars
School
_
Number of
Modulars
Number of Classrooms Contained in
Modular(s)
Fallon Park Elementary
3
2 Three classroom modulars
1 Two classroom modular
Morningside Elementary
2
1 Three classroom modular
1 Two classroom modular
Monterey Elementary
131
Three classroom modular
Round Hill Elementary
1
3 Three classroom modular
Lincoln Terrace Elementary
1
Three classroom modular
Modulars Removed in RCPS Since 2008
www. r""r'C, P! S.G.E55.21fi2 :: 140.25329;' P.O. Sr 1314; Roanoke i'A 2403.
Number of
Modulars
Number of Classrooms Contained in
Modular(s)
Park Element a
EGarden
1
Three classroom modular
Cit Element
1
Three classroom modular
rk Elementa Annex
16
All Removed
rk Elementa _
1
Three classroom modular
i hts Elementary
1
Three classroom modular
Ele mentary
1
G mnasium
erations /Maintenance
1
Em to ee Health
r Hi h School
6
After Construction com leted
William Fleming High School
6
Aker construction completed
www. r""r'C, P! S.G.E55.21fi2 :: 140.25329;' P.O. Sr 1314; Roanoke i'A 2403.
2014-2015 VIRGINIA TECH SENIOR DESIGN TEAM PROJECTS
CONDUCTED FOR THE CITY OF ROANOKE AND THE ROANOKE
CITY PUBLIC SCHOOLS
• This marks the 3" year of the City's partnership with Virginia Tech's
Department of Industrial and Systems Engineering (ISE); the 1 •' year for the
City Schools.
• Senior students in this curriculum must work together in teams to complete
a capstone project with an outside organization utilizing the skills and
knowledge they have acquired through their industrial and systems
engineering courses.
• Public and private organizations across Virginia and the region submit
projects to the ISE Department. The student teams themselves select the
projects they wish to work on.
• This year there were 52 project teams; the City was fortunate enough to
have 3 projects selected, and the Schools had the one project they submitted
selected.
• All the teams presented the results of their projects to their peers, family,
friends, and the ISE faculty on Thursday, April 30'h, at their "Senior
Symposium" in Blacksburg.
• Two of the teams will make that same presentation today at ourjoint
Council /School Board session.
• The first team worked with Jeff Shawver's Physical Plants group at the
Schools.
c Their project is "Grounds Inventory and Maintenance Program" --
The School system was searching for a way to document their
grounds assets and better track the work of the contracted
landscaping company. The team's solution used various Google
Drive resources to increase awareness and documentation of
grounds assets and accountability of the contracted landscaping
work.
o Team leader is Shawn Nuttall.
Page 1 1
L
o Team members are Emily Armentrout, Christine Ilari, Samuel
Phifer, and Mike Van Arsdale.
The second team worked with Lt. Jeff Newman and Ms. Adrienne Collins of
the Police Department.
o Their project is "Electronic Summons Implementation Study' --
The Roanoke Police Department's traffic summons system contains
excessive and redundant data entry, and manual completion errors.
The team researched and provided information for the transition to
an electronic system, which will eliminate data entry time, reduce
errors and increase the overall efficiency of the ticketing system.
o Team leader is Colin Wall.
o Team members are Feng Jiao, Cassie Monteverde, and Senxuan
Wang.
• Though not in attendance today, there were 2 other teams that worked
on additional projects for the Roanoke Police Department.
Page 12
"Civilian Workflow Scheduling" -- The Records Department within
the Roanoke Police Department was having trouble keeping their
department adequately staffed at all hours of every day with their
current scheduling practices. The team developed a linear program
that creates a schedule which matches workforce to workload,
accounts for change in workforce, and accommodates worker's
personal schedules.
o Team Leader is Andrew Morgan.
o Team members are Benjamin Gallagher, Peyton Hoge, and Geon
Jung Kim.
"Technology Analysis of the Roanoke Police Department" -- The
Roanoke Police Department spends a considerable amount of
resources on its current technological infrastructure and wishes to
maximize the return of its investments. This project focuses on the
improvement of the department's infrastructure through system
recommendations from the research and analysis performed by the
team.
o Team leader is Ann Lee.
o Team members are Gianni Coccoma, Hardino Marsigit, Justin
Rexroad, and Brittany Rodgers.
Page 13
Grounds Inventory and
Maintenance Program
,
X
Client Contact: Jeffrey
Shawver
Faculty Advisor: Dr. Ebru Bish
Project Team:
Emily Armentrout
Christine Ilari
Shawn Nuttall
Samuel Phifer
Mike VanArsdale
(Team 10)
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
• Located in Roanoke, Virginia
• Elementary, middle, and high
schools
• 18 locations; hundreds of acres
of land
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Administrators
Roanoke City Public Schools
IaatUpdabed: Febrva 20.2015
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Building Managers and Contractors
Roanoke City Public Schools
Last Updated: February 16,2015
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Inventory System Training Manual
for Administrators
Roanoke City Public Schools
Last Updated: February 20, 2015
ly +'
Slide 1, 2, and 23: https://www.flickr.com/ photos /onigiri_chang /4673652461 /in /photolist-
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9eoa.14. 3.6.
E- Summons Workflow Study &
Implementation
Team 8: Feng Jiao, Cassie Monteverde, Colin Wall, Senxuan
Client: The City of Roanoke, Virginia
Contact: Lt. Jeffrey Newman
Advisor: Dr. Joel Nachlas
_ MAL - a IA
RPD currently uses a traffic summons
process that requires handwritten
completion of citations, and manual
electronic data entry by both RPD and city
court.
• Redundant Steps
• Open to inconsistencies & error
To achieve the desired E- Summons system,
a Request for Information document (RFI)
was formulated to solicit product
information from potential vendors.
The RFI includes:
• Current state of system
• Criteria for the desired system
• Backend requirements
• Installation
• Maintenance
Scheduled to be published Summer 2015
P
To complete the RFI, benchmarking and a
current state analysis were performed.
_,,..
Current State Analysis:� o
armmm smmo, i+,wa
• Process Map
• Stakeholder concerns
Benchmarking Report:
• Salem PD case study
• Market and vendor research
OlM1te• amen«
RK <opyta kANp
2
I
9
V.
i
• Manually enter drivers license & registration information
• Manually complete summons (4 carbon copies)
• Time consuming and high error rate
RPD was provided with a Vendor
Evaluation Excel spreadsheet to rate and
evaluate vendor proposals.
Weight per
VENDOR REQUIRMENTS
Category ( %)
10.0%
Employee Training (Time, cost, effort needed)
5.0%
FaCddy and technology (Usability, stability, speed)
20.0%
Pncercost (purchase cost. maintenance cost)
5.0%
Product quality (Overall Quality of Parts. Products. Materials. Sofhvare adaptation to current Rh1S)
5.0%
Responsiveness to customer needs
10.0%
Competitiveness of Price
10.0%
Quality of Service Provided
5.0%
Competitiveness of Terms and ConclMons
5.0%
Credit Rating
5.0%
Overall Financial Condition
5.0%
Reputation of Company
5.00%
Quality of Design Compared to Specifications
50%
Technical Support Staffs Level of Expertise
5 0%
Warranty
• Based upon valued criteria
• Criteria is weighted
SCORE
(Out of 10)
Appendix
RPD Summons Current State Process Map
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w.,ew
— �� tai wwucanu..�
f...+o.. im.,.e
Appendix
Annual Savings Range Summary
pprox. Summons Issued Per Year: 23000
TIME
TIME
TIME
BASE TOP
Time Saved
Time Saved
ELIMINATED
ELIMINATED
ELIMINATED
PAY PAY
BASE PAY
TOP PAY
PER SUMMONS
ANNUALLY
WEEKLY (hr)
(hr) (hr)
(wk)
(wk)
(min)
(hr)
RPD Clerks Office _
1916.67
36.86
$16.94 $27.10
$624.25
$998.81
Police Officers 2
766.67
1474
$24.68 $39.49
$363.91
$582.26 'r
Police officers
$32.461.21
$51.937.93
RPD Clerks office
$18.923.27
$30.277.72:
points are from March 2015
Annually: $51,384.47 $82,215.65
1
CITY OF ROANOKE
OFFICE OF THE MAYOR
1 ' 215 CHURCHAVENUE, S W., SUITE 352
ROANOKE. VIRGINIA 232444 99
'ITI FAX (E_ (54 0) 8 9 -264 4
FAX (540) 85 }p45
DAN ID A. ROWERS
N1.'.'
May 4, 2015
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
*M"~
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
May 4, 2015
Public
VACANCIES /REAPPOINTMENTS:
Four -year term of office on the Architectural Review Board ending October 1, 2018
Three four -year terms of office on the Building and Fire Code Board of Appeals ending June 30,
2019 (expertise as a building and an engineer are required for two positions)
Four year term of office on the Fair Housing Board ending March 31, 2019
Four three -year terms of office on the Mill Mountain Advisory Committee ending June 30, 2018
Three three -year term of office on the Personnel and Employment Practices Commission ending
June 30, 2018
Five three -year terms of office on the Roanoke Arts Commission ending June 30, 2015
Three three -year terms of office on the Roanoke Neighborhood Advocates ending June 30, 2018
Three three -year terms of office on the Roanoke Public Library Board ending June 30, 2018
Three -year term of office on the Roanoke Valley Greenways Commission ending June 30, 2018
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Gentlemen:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telepkoae: (540)859 -2541
Fax: (540) 853 -1145
E- trail: elerkQronnakevn.gov
May 5, 2015
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
At the regular meeting of the Council of the City of Roanoke held on Monday, May 4,
2015, Council instructed the City Manager and City Attorney to consider the proposed
rate increases in real estate tax at $.03; motor vehicle tax at $8.00; and food and
beverage tax at .50 per cent; and prepare the appropriate measures for adoption at the
recessed meeting on Monday, May 11, 2015. Council also requested that the City
Attorney review and report to Council elimination of the City's participation as a member
of the Virginia's First Cities Coalition.
} Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: Amelia C. Merchant, Director, Management and Budget
Barbara A. Dameron, Director of Finance
FY 2015 -2016 Budget Study
May 4, 2015
Virginia First Cities (VFC)
• In existence since 1999
• Originally formed to promote blight legislation
• Mission since evolved to include advocating "...for
increased support and better policies from the
state while sharing best practices among
members."
• Current member cities: Charlottesville, Hampton,
Hopewell, Lynchburg, Martinsville, Newport
News, Norfolk, Petersburg, Portsmouth,
Richmond, Roanoke, Staunton, and Winchester
• Former member cities: Danville, Fredericksburg,
and Harrisonburg
Memberships
Virginia First Cities (VFC)
• Cost: $24,050.40
• Established in 1999
• Membership currently
includes 13 cities
• Publishes information on
VFC web site regarding
General Assembly Sessions
Virginia Municipal League (VML)
• Cost: $28,657.00
• Established in 1905
• Membership currently
includes all 38 cities in Virginia,
160 towns, and eight counties
• Publications: VMLeNews,
Virginia Town & City Magazine,
reports and responses to
questions, and Local Officials'
Resource Series
5/4/2015
Q
5/4/2015
Parking Fund Fee Adjustments
• Delay monthly parking rate increase at Market
Garage until January 1, 2016
• Reduce monthly parking rate increase at
Center in the Square to $15
Budget Calendar
Budget Adoption
-May 11, 2015
•2:00 p.m. (Council Chamber)
Appendix
Meals Tax
Neighbors and VA First Cities
5/4/2015
4
NI
.o
,o ,o 1 0 40 so
5/4/2015
4
Motor Vehicle License Tax
Neighbors and VA First Cities
9
Real Property Tax
Neighbors and VA First Cities
a= ox 1 1 x ,_ o $
Tex Rale .r $100 of x..11 o aalue,
smoe: welam Uooe,C rto rfor Foelm S -002013 Tax Falax 10
5/a /2015
s
ox
P.1-1h
25
a, -nx
,a
:,
1 5
9
Real Property Tax
Neighbors and VA First Cities
a= ox 1 1 x ,_ o $
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smoe: welam Uooe,C rto rfor Foelm S -002013 Tax Falax 10
5/a /2015
s
Solid Waste Fee Comparison
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Strategic Investments for FY 2016 and Beyond
RIPS 1,510,0BB
Human Servi¢a -CSA give local share), Adoption µCO% state
S,"7365
succeed, Youth Services µ0(es?—1 shares, Pomily Services Spetlalict
(2 V bcal store)
GmeMlon and Vlslmn Bureau(Ing lennubl
1 ,750
Pualc Sahry
ends Carree MTWgemeM
35,926
nodEMS Feak Unit
129,160
Snow Removal
10l
µbra, Nours, Books and Metered, Y.0 Services, Wpplb
131,285
Gplbl LdjuykmoRa
FkM Replacement
1,057,807
Technology Capital
sW,000
Capdtal Bids dng Maintenance
4W,M
Tran9DOonalOn
Sidewalk Repair and Maintenance
150,W0
street Paving
651,W0
GmpatRR'e Pry and BeMRs
Salary Increase
3,381,713
Market Competitiveness
207,828
Pubic SakrysltljustmeMS
504,853
5/4/2015
0
5 /4 /zois
5 -Year Forecast Before Revenue
Enhancements
REVENUES. EXPENDITURES & UNASSIGNED I.N. EAUNCE
$3II.0
q Sxxio
3 — —
F
txxs o
USaaW 'SIO01 USU TSnsU r,SU N50.6N
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14
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13
Recommended Budget
5 -Year Forecast After Revenue Enhancements
REVENUE. EXPNDITURES & DNASSIWED FUND RAUNEE
53x5.0
q Sxxio
3 — —
ms.o
5vs.o
USaaW 'SIO01 USU TSnsU r,SU N50.6N
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SS4x $xxa. $nx Sxes Snix 5Y2x
paxoxuxFS 1 $xv Sno3 $axs.b $n3.5 5flla 5m.x
14
Updated 5 -Year Forecast
After Revenue Enhancements
REVENUES, DWENDRURES 6 UNASSIGNED FUND WUANCE
February 2 Variance
$3150
Revenue Changes
$1,657,000
$1)5.0 _
Expenditure Changes
($2,945,254)
y
March 2 Variance
F
Revenue Changes
$384,000
$3 ESA
Expenditure Changes
($740,038)
VSA
March 16 Variance
N 4 n n n
ry.0
rt$16 rt%,
Revenue Changes
$800,000
ININVARmNa 500$15OF
Expenditure Changes
($84,056)
5x60.2 $27x1 527x.5 1.- SnOA S.w.S
April 6 Variance
$ux,. $-1 $xI. 5355.6 $n6
Revenue Changes
$2,621,000
ExvENgnnq sun.3 $nu $x,s vnPO Sn5.0 51X5..
Expenditure Changes
15
5/4/2015
U
February 2 Variance
($9,997,154)
Revenue Changes
$1,657,000
Expenditure Changes
($2,945,254)
March 2 Variance
($5,394,900)
Revenue Changes
$384,000
Expenditure Changes
($740,038)
March 16 Variance
($4,270,862)
Revenue Changes
$800,000
Expenditure Changes
($84,056)
April 6 Variance
1$3,386,806)
Revenue Changes
$2,621,000
Expenditure Changes
($765,806)
April 20 Variance
$0
Total Revenue Changes
$5,462,000
Total Expenditure Changes
($4,535,154)
5/4/2015
U
Motor vehicle license tax `l• 0O
Summary of proposed changes
The following chart summarizes the changes to the motor vehicle license taxes currently
assessed and collected under Section 20 -28, Code of the City of Roanoke. The proposed
increase is $8.00.
Current City Code Cateuory
Current
Proposed Amendment
Proposed
Rate
Category
Rate
Sea 20 -28(a)
$20
See. 20 -28(a)
Passenger vehicles and trucks,
Passenger trucks and vehicles
$29
taxicabs, other vehicles for hire
under 10,000 lbs
under 10,000 lbs.
See. 20 -28(c)
Taxicabs and other vehicles for
hire.
(i) less than 10,000 lbs.
$20
(ii) 10,000 lbs or greater
$29
See. 20-28(b)
$30
See. 20-28(b)
$30
Vehicle, trailer or semitrailer,
Passenger vehicle including
school buses over 10,000 lbs
motor home, 10,000 lbs or
greater
Sec. 20-28(c
$20
Sec 20 -28(d)
$20
Trailer or semitrailer designed
Trailer or semitrailer designed
for living quarters
for living quarters
Sec. 20 -28(d) Motorcycles
$15
See. 20-28(e) Motorcycles
$15
Sec. 20-28(e)
$20
See. 20-28(f)
$20
Buses used exclusively for
Bus used for worship
Sunday school and divine
worship
Sec. 20 -28(a) and (b)
See. 20 -28(2)
School Buses
School Buses
(i) 10,000 tbs or less
$20
All categories
$20
(ii) Over 10,000 lbs
$30
Current City Code Category
Current
Proposed Amendment
Proposed
Rate
Rate
Category
Sec. 20 -28(b) and Section 20-
$30
See. 20 -28 (h)
All other passenger - carrying
$30
28(f)
Trailers and semitrailers (other
vehicles (other than common
than common carriers)
carriers)
All other vehicles
$30
Sec. 20-28W
$20
See. 20-28(k)
Vehicles for lease
Vehicles for lease
(i) less than 10,000 lbs
$29
(ii) 10,000 lbs or more
$30
Sec. 20 -286)
See. 20 -28(1)
Pickup truck or panel truck
$20
Pickup truck and panel truck
(i) less than 10,000lbs
$20
(it) 10,000 lbs or greater
$30
Trailer or semitrailer
constituting a combination
(i) less than 10,000 lbs
$20
(ii) more than 10,000 lbs
$30
Sec. 20 -28(k)
See. 20 -28(m)
One wheel or two wheel trailers
$6.50
One wheel or two wheel trailers
$6.50
less than 1,500 lbs
less than 1,500 lbs
Trailer or semitrailer constituting
a combination
(i) 1,501 lbs and less than 10,000
$20
lbs
(ii) 10,000 lbs or greater
$30
Sec. 20-28(m)
$5.00
See. 20-28(o)
$5.00
Antique vehicles
(one -time
Antique vehicles
(one -time fee)
fee)
DATG: 05.04.201 5(2)
Office of the Mayor
CITY OF ROANOKE
rotiarfitViou
WHEREAS, asthma has reached epidemic proportions in the United
States, affecting almost 25 million people, and approximately
8000 children and adults in Roanoke;
WHEREAS, the cost of hospitalizations and emergency room visits for
asthma in Virginia is over $135 million a year;
WHEREAS,
asthma is one of the leading causes of childhood
hospitalizations, long -term illness, and school absenteeism,
accounting for nearly 10.5 million missed school days each
year;
WHEREAS, research and literature demonstrate that asthma - related
hospitalizations and deaths are preventable with public
awareness and asthma education to improve the knowledge
of Virginians and healthcare professionals; and
WHEREAS, the Greater Roanoke Valley Asthma and Air Quality
Coalition support asthma management and control, public
awareness, and education in order to enable the
communities identify and reduce their exposures to
environmental triggers in homes, schools, and places of
employment so they can decrease asthma episodes and risk
of death.
NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke,
do hereby proclaim May 2015 throughout this great six time All- America
City, as
ASTHMA AWARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this fourth day
of May in the year two thousand and fifteen.
A_T,TEST.
Stephanie
City Clerl
David A. Bowers
Mayor
Off ce of the Mayor
CITY OF ROANOKE
•
WHEREAS, the success of any organization is contingent upon a workplace
where the administration encourages a workforce which serves, appreciates,
respects and values the variety of differences that exist in a shared
community;
WHEREAS, in 2006 the city administration formed a Diversity Advisory
Council of employees who have volunteered to work collaboratively to
promote inclusion in our culture, elevate our core values and who serve as
inclusion champions for the organization;
WHEREAS, the Council has diligently sought to promote diversity and
inclusion as strengths to be encouraged and celebrated; and to discourage
discrimination based on race, ethnicity, gender, age, socioeconomic status,
and other factors which deny the essential humanity of all people;
WHEREAS, the Diversity Advisory Council emphasizes the benefits of
elevating the performance of the organization by respecting, celebrating, and
embracing the collective mixture of differences and similarities of our
employees;
WHEREAS, our behaviors will demonstrate a deep commitment to our core
values of honesty, resect, responsibility, teamwork, diversity and inclusion;
and a variety of employee events will be conducted which will highlight these
values; and
WHEREAS, the Diversity Advisory Council will continue to promote a
welcoming, inclusive, and open work environment that delivers excellent
service and creates a more vibrant and inviting community.
NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim May 2015 throughout this great six time All -
America City, as
DIVERSITYAND INCLUSION AWARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this fourth day of
May in the year two thousand and fifteen.
ATTEST
Stephanie M. Moon
City Clerk
CITY COUNCIL D, .O. 1
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2015
Subject: Tax Exemption Request - Child Health Investment Partnership
Background:
The Child Health Investment Partnership (commonly known as CHIP) is a Virginia
non - stock, not - for - profit corporation that has applied for tax exemption of real
property in the City located at 1215 3rd Street, S.W. (also known as 1215 Third
Street, S.W.) and depicted as Official Tax Map Number 1023008 (Premises).
Pursuant to the requirements of the Virginia Code, if City Council wishes to
consider the application of CHIP for tax exempt status, Council must first conduct
a public hearing.
Considerations:
CHIP is a Roanoke - based, non - profit charitable organization that provides home
visiting services to low income families with the primary goals of promoting
children's physical and mental health and development, supporting and building
parenting capacity in high -risk families; and building resilient children and self -
sufficient families. Council previously granted a tax exemption to CHIP on real
property it owns at 1201 Third Street, S.W. on December 15, 2014.
CHIP is the owner of the Premises and currently rents a portion of the Premises to
Kuumba Community Health and Wellness Center, Inc., d /b /a New Horizons
Healthcare, a Virginia non -stock corporation (Tenant), pursuant to a lease
agreement dated March 1, 2015 (Lease). Under the Lease, the Tenant rents a
portion of the Premises for a term of two years and pays monthly rent of $2,767.33
during this initial term. The Tenant has one option to extend the term of the Lease
for an additional three years.
Recommended Action:
This is to request that a public hearing be authorized and advertised on the above
matter for City Council's regular meeting to be held on Monday, May 18, 2015, at
7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date
and time as the City Manager may determine. Notice of the public hearing must be
advertised at least five (5) days prior to the date of the public hearing. A full report
will be included in the May 18, 2015 agenda material for your consideration.
----------- - - - - -- - - - - --
Christopher Morrill
City Manager
Distribution: Council Appointed Officers
Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Susan S. Lower. Director of Real Estate Valuation
aCITY COUNCIL REPORT
To: Honorable Mayor and Members of City Council
Date: May 4, 2015
Subject: Annual Homeless Winter Shelter Survey Report for 2015
Attached is the Blue Ridge Interagency Council on Homelessness winter shelter
survey report for 2015. This annual survey is conducted by jurisdictions in the
Commonwealth of Virginia in order to obtain baseline data on the number of
homeless individuals living in communities, and to ascertain basic demographic
information about that homeless population.
As indicated by the key findings found on page 6 of the attached report, the
number of homeless counted in Roanoke during the January survey decreased
by approximately 11.3% from the 2014 report to 390 individuals.
One Hundred Ninety -One (191) of those counted participated in the survey, a
decrease of 9% from the 2014 report. Overall, the demographic profile of the
homeless surveyed remains primarily male (51 %), and white (55 %).
Approximately 54.5% of the respondents indicated that they were actively
seeking employment, and approximately 50% became homeless while living in
localities other than Roanoke (12.5% of those coming to Roanoke from out of
state). Seventeen respondents (9 %) stated that they came to Roanoke for
.,shelter only'. Approximately 52% of those surveyed indicated that they had
been homeless for six months or less. Approximately 21% stated they had
been homeless for 1 -2 years. Of those surveyed, approximately 26% are
currently receiving mental health services, and 43% had previously received
mental health services.
Should members of City Council have any questions regarding this report,
please do not hesitate to contact me.
- - -- - - - - --
BRIAN TOWNSEND
Assistant City Manager
Attachment
Distribution: Council Appointed Officers
Jane Conlin, Director of Human and Social Services
Carol Tuning, Homeless Assistance Team
IV2015 Annual Point -In -Time Report for the
Blue Ridge
Continuum of oare O glue Ridge Continuum of Care
2015 Winter Point -in -Time Count & Shelter Survey Report
Coordinated by
Blue Ridge Interagency Council on Homelessness
Chair
Paula Prince, PhD
Jefferson College of Health Sciences, Chair
Members
Angela Penn, Total Action for Progress
Antwyne Calloway, Blue Ridge Independent Living Center
Brent Asbury, Roanoke City Police Department
Brian Geiser, Roanoke City Sheriffs Department
Bruce Phipps, Goodwill Industries
Carol Tuning, City of Roanoke
Dan Merenda, Council of Community Services
Dave Prosser, Freedom First Credit Union
David Bustamante, Roanoke Redevelopment & Housing Authority
Dawn Riddle, County of Roanoke Social Services
Debbie Brown, Greene Memorial United Methodist Church
Dr. Judy Cusamano, Jefferson College of Health Sciences- Physician's Assistance Program
Jim Weber, Craig County Department of Social Services
Judy Hough, City of Salem
Malora Horn, Roanoke City Public Schools
Matt Crookshank, Community Housing Resource Center
Nancy Reid, Roanoke Gas Company
Quovadis Washington Brown, Alleghany Highlands Community Services
Sabrina Sidden Hicklin, Council of Community Services
Shane Sawyer, Roanoke Valley - Alleghany Regional Commission
Sherman Pennix, City of Roanoke
Susan Carroll, Blue Ridge Behavioral Health Care
Tanyia Jones, Salem VA Medical Center _
■ 2015 Annual Report on Homelessness in the Blue Rid, Continuum orcare Page 11
Report Prepared by
MR
Sabrina Sidden Hicklin, MSW
OrAm
Gabrielle DeMarco, Radford University, BSW Intern
Paula L Prince PhD, Jefferson College of Health Sciences
■ 2015 Annual Report on Homelessness in the Blue Rid, Continuum orcare Page 11
Thank you to all the volunteers that made this data collection possible!
n2015 Annual Report on Homelessness in the Blue Ridge Continuum of Care Page 12
housed 35 veterans through participation in the Veterans 100 Day Challenge. Currently the CoC is
participating in the Zero 2016 initiative, an initiative to end veteran homelessness by the end of 2015, and
chronic homelessness by the end of 2016.
Methodology
This 2015 Winter Point -In -Time and Shelter Survey report utilized data from three different sources:
Point -in -Time Count (PIT Count), Point-In-Time Surveys (PIT Survey) and The Vulnerability Index &
Service Prioritization Decision Assistance Tool (VI- SPDAT) surveys. Each source of data has a different
purpose, but data collection for all three occur on the same night to avoid duplicated data. January 29,
2015 was the night selected to gather data for the 2015 Winter Point -In -Time Report.
The purpose of the PIT Count is to obtain an accurate, unduplicated count of all those residing in a shelter.
The PIT Count is completed by shelter directors and staff, and the only descriptive frequencies are: under
age 18; 18 -24; over age 24; street count; and veteran status.
The Point -In -Time Survey (PIT Survey) is
administered at least every year and
sometimes twice a year for the purpose of
detailing information and characteristics
about people experiencing homelessness.
This is a more comprehensive survey that
contains questions about: the reasons
homeless; children's descriptive questions;
cash and non -cash benefits and health
needs. The 2015 survey instrument
consisted of 26 closed response questions;
"other" and N/A responses for appropriate
questions and 2 follow up or open -ended
questions. People who were homeless the
night of January 29th were allowed to
refuse the PIT survey, which is why the
PIT Count (N =390) is so important for
understanding the actual numbers homeless and the PIT survey for understanding characteristics of a
sample (N= 191, 49%) ofthose homeless.
Street Counts (N =12), the number of homeless not residing in a shelter, are provided by the number of VI-
SPDAT surveys that are returned. VI -SPDAT is an assessment tool that indicates the level of vulnerability
for a homeless person or family. This assessment tool is a survey that consists of 50 YES /NO or N/A
questions. There are 4 categories within this survey that calculate a combined score between 1 -4, 5 -9, and
10 and above. A score of 10 or above would indicate that an individual /family is more vulnerable. People
who are homeless and on the street have the right to refuse the VI -SPDAT just like those in the shelter can
refuse the PIT survey. If a person chooses not to complete the VI -SPDAT then the survey is coded as
refused although the individual is still counted in the numbers of those on the street.
Volunteers to administer the surveys were recruited utilizing the Council of Community Services Hands
on Blue Ridge volunteer services and Jefferson College of Health Sciences students. Each agency also
provided staff to administer surveys at the shelters.
11 2015 Annual Report on Homelessness in the Blue Ridge Continuum of Care Page 15
Key Findings for 2015 Point -In -Time Count
The total number of homeless individuals in this years' count is 390 *. The number of adults age 24 and
older experiencing homelessness totaled 265 and then umber of children underage 18 experiencing
homeless totaled 80. The numbers have been trending downward since 2012.
t
3
4
14
0
"0. '.
9
5
2
2
22
26
17
2
9
17
1
1
5
7
0
4
6
1
9
1
6
18
0
0
13
5
0
f
52
53
9
0
0
53
0
15
158
173
21
20
68
105
61.
22
4
87
3
20
48
39
12
12
0
1
3
9
80
45
265
390
50
47
156
234
*CH refers to chronically homeless
The number of veterans this year decreased by 21% from last year's total of 63 in 2014.
Females make up 40% of the total population and males are 60% of the total population.
Children under the age of 18 are 20.5 % of the total population
The 390 total does not include the possible homeless individuals incarcerated.
Point -In -Time Counts from 1987 -2015
700
600
500
400
300
200
100
0
o
°o
o
ry
o
o.
0
0
ry
o
ry
c.
ry o
Point -In -Time Count in 2015 decreased by 11.3% (390 compared to 440 in 2014 and 527 in 2013)
n2015 Annual Report on Homelessness In the Blue RWU Continuum or Care P...16
Key Findings for the PIT Survey Results
• 191 (49 %) shelter respondents (adults 18 and over) completed the survey. This
is a 9% decrease in the number of respondents compared to 2014 (58 %).
• 60.5% of respondents were living in the Blue Ridge Continuum of Care
catchment area when they became homeless compared to 57.6% in 2014 and
51.2% in 2013
• The top 5 challenges faced by homeless include:
• Affordable housing ( #1 in 2014)
• Cannot find work (# 2 in 2014)
• Medical problems ( #3 in 2014)
• Dental problems ( #4 in 2014)
• Past incarceration ( #5 in 2014)
• The oldest respondent is 76 and the youngest is 19.
• 96 men (50.3 %) and 95 women (49.7 %) completed the survey
• 54.8% (103) of those surveyed identified themselves as white and 3S.6% (67)
identified themselves as African - American
• 13% (25) of respondents are Veterans as compared to 19% in 2014
• 44% (83) of respondents report having received mental health services in the
past
• 23% (44) of respondents report having received treatment for problems
related to alcohol
• 16.8% (32) of respondents report having been treated for drug dependency
• 83.7% (159) report having a high school /GED education or more. Educational
attainment has been trending upward since 2011 (73.4%,77.9%, 79.9 %,
81.2%)
• 32.1% (59) of respondents are employed either "on" or "off' the books. This is a
2.6% decrease from 2014
• 31.4% of survey respondents indicate unemployment as the primary reason for
being homeless
• 32.6% (60) report receiving food stamps
• 54.5% (104) of respondents report looking for work compared to 57.4% in
2014
• 67.6% of respondents report they have never heard of the Community Housing
Resource Center as compared to 76.9% in 2014. 15.1% of respondents have
received services from the CHRC compared to 6.3% in 2014.
n2015 Annual Reporton Homelessness in the Blue Rid, Continuum of Care Page 17
2015 Point -In -Time Shelter Survey Results
General Demographic Statistics
2013 (51%,2014 (58.4 %).
67
35.0%
0
0.0%
0
0.0%
0
0.0%
1
0.5%
0
0.0%
1
0.5%
6
3.1%
10
5.2%
0
0.0%
3
1.5%
191
The racial groups have ranged between 53/35% and 58/36 %(or White /Caucasian and
American respectively.
*3 respondents who indicated "other' identified as Other (2) and Iraqi (1)
fl2015 Annual Report on Homelessness In the Blue Ridge Continuum of Care Page lB
respondents.
two agencies with the most survey
Historical Descriptive Statistics
How long has it been since you last had a place to live?
More than 10 years
6 -10 years
3 -5 years
1 -2 years
7 -11 months
'.. 4 -6 months
1 -3 months
Less than 1 month
40
39
0 5 10 Is 20 25 30 35 40 45�
The category 1 -2 years has been the most reported length of time homeless other than in 2014. In 2014 1-
2 years was the third most reported following 4.6 months and 1 -3 months.
11 2015 Annual Report on Homelessness in Ne Blue Riagn Continuum of Care Page 19
19
9.9%
18
9;4%
5
2.6%
11
.5.7%
0
0.00%
28'
- 14.6%
0
0.00%
10
5.2%
11
5.7%
0
0.00%
29
15.1%
191
Unemployed ranks number 1 as the primary reason for homelessness on every report
*29 respondents who indicated "Other" specified as: behind on rent /evicted (3); divorce (2); medical (3);
loss of services (3); Illness of self or family member (2); house condemned; water pipe busted; lack of
proper identification to work; released from prison (3); legal blindness; death of mother; lack of family
support; came here to go in program; to stop selling drugs; poor living conditions (2); physical health;
caretaker; place he was renting was sold.
How manytunels haveyau been homeless priorto you arrentsiWation7
a Never before
•1 time
02 -3 times
04 - 5 times
■More than 5 times
In 2015 the majority of people (44 %) reported never being homeless before. This statistic has ranged
from 42-44% since 2012.
n2015 Annual Report on Homelessness in the Blue Ridge Continuum of Care Page 110
57.4% of the homeless people were in
to 54.9% in 2014 and 48.7% in 2013.
*Of those who came to Roanoke from some other place, 51 were from other jurisdictions in Virginia and
24 came from other states.
110
57.5% .,, ..
12
6.2%
10
5.2%
3
1.5%
0
0.0%
0
0.0%
3
1,5°%
7
3.6%
5
- 2:6%
5
2.6%
17.
..819%
18
9.4%
172: ..
*If someone came to Roanoke after becoming homeless, the main reasons continue to be Other and
Shelter only. Of the 18 respondents who identified with "Other /Referred by" (3) listed names, (1) was
referred from Blacksburg (1) was referred by Immigration Services, (2) answered medical /hospital, (2)
answered randomly got dropped off, (1) found online, and (8) listed for services such as: United Way,
Rescue Mission, and Goodwill
■ ■ 2015 Annual Report on Homelessness in me Blue Ridge Continuum of Care Page 111
Where did you sleep last night? Response Count Response Percent
Emergency shelter
Transitional shelter
Psychiatric facility
Hospital (non-psychiatric)
(ail, prison, or juvenile detention
Rented housing unit
Owned housing unit
Slaying with family
Hotel or motel (no voucher)
Foster care home
Domestic violence shelter
Permanent supportive housing
Substance abuse treatment center or
detox
Place not meant for human habitation
Other (please specify)*
Answered question
Have you been denied a bed at a local Response Count Response Percent
shelter in the last 12 months because
it was full?
Yes & ayy
No 169 88.5%
Answered question
Skipped question t
How many children under the age of Response Count Response Percent
18 do you have with you?
D Children
1 Child
2 Children 14 7.30/a
3 Children
4 Children
Sa Children
Answered question
How do you handle child rare? Response Count Response Percent
Not applicable
I do not need child care
Friends /family
I take care of my children myself
Child care center
Other (please specify) -
Answered question
Skipped question
Are you a veteran of the US military? Response Count Response Percent
Yes
No
Answered question
Skipped question
What is the highest level of Response Count Response Percent
education that you completed?
K_R
Some high school
High school graduate
GED
Some college
College graduate
Postgraduate
Declined to state 1 t
Answered question 190
Skipped question
Are you actively looking for work? Response Count Response Percent
Not applicable
Yes
No
Answered question
Skipped question
books).
'Other responses include: child support (6); odd jobs /temp. work /day labor /part -time employment (6);
TANF; Study at Carlliolr, friends /family (3); owns business
101
53.7%
100
53.1%
2
1.0%
28
14.8%
7
3.7%
188
3
Valley Metro bus and walking have been the top 2 responses each year since 2012. 7 "Other" responses
include: Social Worker /Case Worker (2), Rescue Mission Transport (3), Salvation Army Transportation
(1), and Trolley (1)
fl2015 Annual Report on Homelessness in me Blue Ridge Continuum of Care Page 114
Health (Physical and
9
40
4
20
21
1
12
13
189
*Emergency room has been the number 1 response each year and
medical attention
Statistics
Response Percent
4.7%
2.1%
10S%
11.1%
0.5/0
6.3%
6.8%
to be the place to go for
*Other responses include: any free clinic (3); nowhere (3); hospital (1); Free Riverside Circle (1); Fralin
Clinic (1); Primary Care at Carilion (1); Primary Care Doctor (1); Carilion Primary Care (1); and Carillon
Family Practice (1)
Yes 104 54SW
No 87 4S.5%
Answered question
Skiooed uuestion f
Each year from 2012 -2015 between 50 -59.3% report taking medications. In 2015 54.5% reported taking
medications.
Of those who are taking medications, the majority purchase from a drug store, get the medications from a
service provider or the 31 "other" responses include: VA. Medical Center (16), Blue Ridge Behavioral
Healthcare (2), Insurance (4), CMAP, Walmart, Free Clinic, Bradley Free Clinic, Mental Health, Glenco
(Blue Ridge), and has a supply from before he was homeless
fl2m5 Annual Report on Homelessness in the Blue Ridge Continuum of Care Pa, 115
Uther continues to he the highest category for how people pay for medical care at 52.4 %. In th
other responses included VA Premier, Veterans Administration Medical Care and charity care.
11.. 'D.UIO ie:
141 74.2% No
190
1:13- ,. < 43.5%
108 56.5%
Answered question 191
50 ,
9
4.8%
11
1,91%
29
15.5%
98
52.4%
187
4
Uther continues to he the highest category for how people pay for medical care at 52.4 %. In th
other responses included VA Premier, Veterans Administration Medical Care and charity care.
11.. 'D.UIO ie:
141 74.2% No
190
1:13- ,. < 43.5%
108 56.5%
Answered question 191
50 ,
45
39 39
41
40
35
38
30
32 3
25
28 z5. --Previously
20
tCurrently
15
10
..
5
0
2012 2013
2014 2015
Over the last four years the number of people reporting previously receiving mental health services is
increasing and those individuals currently receiving mental health services are decreasing.
fl2015 Annual Reuirton Homelessness in the Blue Ridge Continuum of Care Page 116
147 77.0%
191
Fewer people reported received treatment for problems related to
(23.0 %) than in previous years 2013 (30.7 %) and 2012 (32.9%).
' t 159 83.2%
191
_..0
More and more people are reporting they haven't ever been treated for drug dependent
(83.2 %), 2014 (82.0 %), 2013 (71.4 %), 2012 (72.9 %).
Common Characteristics and Challenges
Affordable housing, cannot
homeless.
112
61.9%
36
19.9%
57
31.5%
31
17.1%
29
16.0%
35
19.3%
9
5.0%
39
21.5%
45
24.9%
64
35.4%
47
26.0%
12
6.6%
16
8.8%
181
and 2015
each year. 2015
top 3 challenges faced by those
'Other responses include: not enough hours at work, family problems, still working to get green
card /permanent residence, cannot receive income due to switching payees from NY to here, can't speak
English well (Spanish speaker), debt /money issues, cannot work
n2015 Annual Report on Homelessness in the Blue Ritlge Continuum or Care PN, 117
Comments
• It's really inconvenient.
• It's rough on people. It's hard to find stable housing.
• It's scary. It's nerve racking. Struggling with the job part. They just want a life together, both
working ... that's their goal. Always praying.
• This is my first time in the shelter. I am working hard to get out of my situation. I am hurt and
working hard to get out and getting a
place in GA. I am truly thankful for the
Mission and the staff ...I appreciate
believe that would help me get housing. Makes me sad.
• It sucks.
everything.
• Terrible.
• It's a place to sleep and eat
(Rescue Mission)
• Very inconvenient. Keeps me from
having steady employment.
• Stressful.
• It's an experience that I feel like
no one should have to go through. It's a
stressor, uncomfortable, breaks your
spirits. I hate when people look at you and
think that you use drugs and alcohol.
• Wants to get employment.I
• Makes me depressed and It's very hard for a single lady to obtain housing.
• I miss being able to be alone with my children and family. I also miss being able to cook /provide
meals for my family.
• 1 feel helpless and lonely because I am without housing.
• If I had my cell phone on I believe that I could of obtained employment, but due to the fact that 1
could not return their phone calls I wasn't able to obtain employment or keep housing.
• I miss my privacy and I miss being able to come and go as 1 please. I miss quiet time.
• I hope to obtain housing soon.
• devastating
• Housing is too hard to find. Rent is too high.
• Stressful.
• Besides being stressful, not being able to provide things for my son when he gets here.
• "It hasn't been my fault. I'm homeless because of the system. If it wasn't for me being homeless, I'd
say I kind of would of had a new life."
• Depressed.
• It's depressing.
• It sucks. Not what I am used to.
• 1 have to stay at the Rescue Mission and I appreciate having this place.
• It's a tough situation.
11 1 015 ARnual Report on xomelesmess in the Blue Ridge C.mmux ii of care Page 118
• I am working towards housing and want it fast. I want as much help and information for me to
able to get out on my own.
• It's very hard.
• Very depressing.
• It sucks really bad. It's not the place It's the people.
• Not good time without housing.
• I would like to have a home of my own.
• I will like to get a house as soon as possible because its more like a goal. Want to get a job and live
with my mom we are like a team.
• It sucks, I do not like being without a house. I do not know how many hoops you have to jump
through for someone to help you.
• Your own privacy. Doing what you want to do. Kids don't have their own rooms. Missing my
grandkids ... older kids cannot come visit and have Sunday dinners. Miss going to places with my
brothers and sisters.
• Never be homeless again I guess I don't know.
• Peel like a gypsy or vagabond and out of sorts.
• It's hard when you are so used to having your own. It's so hard for the homeless... it's taking a toll
on me.
• I just want to find my own place.
• Wants help for housing
• Today, best news, Section 8 1 bedroom housing.
• I'm good. I'm hoping to find housing.
• I am a caretaker.
• It is a pain in the butt
• Bankers
• Itsucks
• He is grateful the mission is here.
• There are a lot of resources that aren't being given out in Roanoke and he doesn't understand why
• Can't do what he wants to do ... no freedom.
• Wants to get out of here as soon as possible because he doesn't like the other people here and how
comfortable they are staying here (not the staff ...he thinks the staff is great!)
• Wants to know how long you have to stay in this shelter before getting housing assistance
• Trying to get my own place - -1'm working on it.
• Doesn't like it much. Trying to find housing less than $500 /month
• Very grateful to God that he is alive and for the Rescue Mission because the last 4 years he has
been here. Everybody here has been like family to him. Been sick twice and almost died and the
clinic helped him through all of that.
• It's been hard trying to find a job.
• I have a case manager through Blue Ridge and she has been very helpful. I also receive services
through Professional Payee Partners Incorporated and they are helping me switch my payee
services to Roanoke.
• I'm just finding out there are programs out there ... I had thought they were for women and
children.
• It bothers me. I'd like to get back into a house.
n2015 Annual Report on Homelessness in the Blue Ridge Continuum of Care Page 119
• Need a jab so afford it!
• "I'm trying to get stable, find work and stay in aftercare."
• depressing
• it is the most depressing thing I have ever been through in my life.
• You can dwell in your situation ...put best foot forward and seek available agencies
• It's the hardest thing I've ever dealt with
• "Close the gap between what government gives and actual cost.
• Causes other behaviors.
• "No transportation to get around to find work."
• "Your privacy is an issue. Community living is hard."
• I need a job on the books so that I can get an apartment.
• I have to depend on walking or someone here to take me and it sets your schedule behind a lot.
• Would like a better plan to end homelessness.
• It's no fun!
• Coming from prison, being at the RSL provided the structure and safety that I need at this time.
• I wish the process of getting housed was simpler.
• Shocked about how fast this (being homeless) could happen.
• Unable to obtain employment because of criminal background, unable to afford housing, feels like
there Is no place for him, feels that past incarceration will hold him back.
• Would like for children to be able to visit him. Feels he should be established at his age. Persistent
medical concerns make being without housing very difficult.
• "Dislikes the lack of privacy, but likes meeting new people in the shelter."
• "it sucks and makes life hard."
• "It sucks."
• "Don't have my own place to have personal belongings and privacy."
• "Rent is too high, utilities are too much, and pay is not enough."
• "it sucks and I don't want to go through it again."
• "Not good."
• "You don't have privacy and have to share common living areas when you are homeless.
• "Nobody in the US should not be homeless"
• Accept the condition that I am in and working for the way to move forward
• You adjust to the Mission and become comfortable and welcome.
• No bath tub.
• "I feel depressed, sad, feel hopeless!"
• "Time is winding down, I need 30 days."
• 1 feel there are lots of resources within the area. The hard is finding them. It would be easier if
there was more under one roof. However, Turning Point has offered many. Thank you for your
support.
• Very depressing.
• It is very difficult, he sometimes gets very depressed.
• Would like to have apartment or house of his own, not to have it is devastating to him.
• Due to his health declining it has been very difficult, he hopes to find housing eventually.
f12015 Annual Report on Homelessness in the Blue Ridge Continuum of rare Page 120
Conclusion
In 2014 the Blue Ridge Continuum of Care continued to provide needed services, analyze and improve
their already successful processes; and the results of this can be seen in the data. This year, January 2015,
is the third consecutive year in which the Roanoke area has seen a decline in the number of homeless
people and a decrease In the length of time spent homeless. Reductions in length oftime were notable
regarding those homeless between 4 -6 months and
between 3 -5 years.
Year after year the top 4 challenges reported remain
the same with 1) affordable housing 2) cannot find
work 3) medical problems and 4) dental problems.
Affordable housing consistently being reported year
after year is one reason the conversation quickly
turns from the situation of homeless to lack of
affordable housing in this area. The Roanoke area
CoC concentrates on prevention with a focus on
rapid rehousing and programs such as the
Community Housing Resource Center that works
with landlords to provide affordable housing. New
Horizons Health Care facility is currently expanding
its' physical health and dental capacities to serve
more people with low /no income. Education
continues to hover around 80-85% of those
homeless having a high school diploma or greater.
Addressing the barriers to obtaining and
maintaining a livable income through employment is
a necessity. Continued utilization of the workforce
development and other community resources
should improve the challenge of not being able to
find work.
Trend data regarding the number of people reporting previously received mental health services and
currently receiving mental health services continues to show a divergent pattern between the two
indicators. More people year afteryear are reporting previously received rather than currently receiving.
In regard to gender, the number of survey respondents year after year has increased for women. Further
investigation into the data would inquire about the actual numbers of women as a total for the homeless
population comparable to the survey sample over time.
Although the Roanoke area continues to see declines in the amount of people homeless, the fact still
remains that in January 2015, there were 390 people homeless. As a community, the human service
providers in the Roanoke and surrounding areas will continue to serve those in need.
n2015 Annual Report on Homelessness in the Blue Ridge Continuum of Care Page 121
�y CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1 d,h.n (540) 853 2541
Fn (540) 953 -1145
E I kr
R'I'FTI IAN I Ii M. MOON REYNOLDS, MM(' -'n "': r er(nravnokevn.gov
Cit) ('lerk
May 8, 2015
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WERR, CIVIC
AMi,tont Depnty City Clerk
This is to advise you that Joshua T. Dietz has qualified as a member of the Parks and
Recreation Advisory Board for a three -year term of office ending March 31, 2018.
Sin�cereelly,,
r_` I}�'_- 1 • tOJn�
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Joshua T. Dietz, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Parks and Recreation Advisory Board for a three -year term of office ending
March 31, 2018, according to the best of my ability. So help me God.
JOSHUA T. DIETZ
The foregoing oath of office was taken, swom to, and subscribed before me by Joshua T.
Dietz this day of 2015.
Brenda S.. Hamilton, Clerk of he Circuit Court
Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Rnun.ke, Vil-giniu 14011 -1536
'1'elepLune: (540853 -2541
Fav (540) X53 -1145
S" I'EPI IAN I I. M. MOON REYNOLDS, MMC 1: -moll: clerkln`romiakeni.Rov
City Clerk
May 8, 2015
Crystal Hypes, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Hypes:
JONAI BAN E. CRAIG I', CMC
Deputy (Sly CJO k
('IX ELIA'L WEAR, CIVIC
As%6taut Deputy City Clerk
This is to advise you that Dennis B. Light and Lisa Y. Barksdale have qualified as
members of the Fair Housing Board for three -year terms of office, each, ending March 31,
2018.
Sincerely,
m,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Dennis B. Light, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board for a three -year term of office ending March 31, 2018,
according to the best of my ability. So help me God.
DENNIS B. LIGHT �
The foregoingsath of office was taken, sworn to, and subscribed before me by Dennis B.
Light thi l —dray of _� 1 1 2015.
I
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Lisa Y. Barksdale, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board for a three -year term of office ending March 31, 2018,
according to the best of my ability. So help me God.
C1_
LISA Y. BARKSDALE
The foregoing ,,o��a//th of office was taken, sworn to, and subscribed before me by Lisa Y.
Barksdale thisdlay of 2015.
..
N
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
STEPHANIE M. MOON, CITY CLERK
215 CHURCH AVENUE
SUITE 456
ROANOKE VA 24011
Account Number
6007788
Dale
April 29, 2015
Date Category Description Ad Size Total Cost
042412015 Any- Virginia ROA TAX RATE INCREASES ON VEHICLE LICENSE TAXES 3 x 6.00 IN 0.00
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the Roanoke
Times, a daily newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice TAX RATE INCREASES ON
VEHICLE LICENSE TAXES was published in said newspapers on the
following dates:
04/24/2015
The First insertion being given ... 04/2412015
Newspaper reference: 0000159011
Sworn to and subscri ed before me this Wednesday, April 29, 2015
otary P
.Nrrw u,„
McENycei ,
State of Virginia =P. NOTARY F
g h : PUBLIC'• 9
City /County of Roanoke //�j�/� REO. #332964 ?
My Commission expiresir/�.{.l �LLU / % *1 M, rom'MiSSICN
J... y
4 [Ti
l DF.
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
PROPOSED TAX RATE INCREASES "'ON
VEHICLE LICENSE TAXES
The City of Roanoke proposes to inc the various tax hates on the annual vehicle license taxes,
effective J rease anuary 1, 2016. Notice is hereby given, pureuant t0 Section 58.1 -30W. Code of Virginia (1950), as
amended that the City Council of the City in Roanoke will hold a public hearing on Monday, May 4, 2015,
commencing at 2:00 p.m., or as aeon thereafter as the metier may be heard, in the Council Chamber, 4"
Flood, Room 450, Noel C, Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Mrginie, t0 consider
amending Section 20 -28, TIRE Imposed, of Article ll, Vh'b' con , of Chapter 20, Moforyehices entlT M,
Code of the City of Roanoke (1979), as amended ('City Code "). to increase the applicable vehcle license
tax rates on categories of motor vehicles, trailers, and semb oilers operating within 00 CW of Roarwke, as
authorized by Section 46.2 -752 of the Code of Virginia (1950), as amended, in amounts to be determined by
City Council but in no event shall the proposed increase for each category exceed the lesser of (i7 a §13.00
crease over the applicable tow rate for such category, or out the maximum applicable tax rate permatetland
authorized by state law for such category -
A complete oopy Of the proposed ordinance amending Section 20 -28 of the City Code has peen and is
available for examination by the public on and after April 16, 2015, in the Mee of the City Clerk, Room 458,
Noel C. Taylor Municipal Builtling, 215 Church Avenue, S W., Roanoke, Mr,mia 24011.
Al persons shall be shamed an opportunity to speak and state their views concerning the proposed
amendments within such reasonable time limits as shall be established by City Council. Written comments of
Interested citizens also will be received by the City Clerk at any time prior to the Public hearing.
The following examples illustrate some of the adjustments that would be ordered if City Council
adopted maximum lnereasesin the applicable tax rates in the amounts equal to the leeeerof(i)$13.00, orgit
the maximum allowable and applicable rates.
1TIS chart is Illusirebva of some of the [ax eta Increases that will Occur 0 the maximum increases are
adopted with respect to certain categories of vehicles. Current City Coda Section 24-28 includes several
other categories of motor vehicles, trailers, and aemlthailers, with various applicable tax rates. Persons are
encouraged to examine and review the proposed ordinance for the specific provisions being considered by
City Council.
Ifyou are a person with a disability end needs accommodations forthis Public hearing, contact the City
Clerk's Office, (510) 853 -2541, by 12:01) noon an Thursday. April W. 2015.
GIVEN order my hand this 20th day of April, 2015,
Stephanie M. Moon R.1c1dP, MMC
159011 City Clerk.
Current City
city Pro etl
Category of veh'sle
Tax Rate
State Maximum
Maximum Fate
Passenger Vehicles and trucla
$33.00
weighing less than 10,000 pounds.
$20.0
($38.00 W over 4,000
$33.00
Pounds)
Passenger vehicles and trucks
$30.00
$38.00
$30.00
weighing more than 10,000 Pounds
Motorcycles
$15.0
$18.00
$16.0
1TIS chart is Illusirebva of some of the [ax eta Increases that will Occur 0 the maximum increases are
adopted with respect to certain categories of vehicles. Current City Coda Section 24-28 includes several
other categories of motor vehicles, trailers, and aemlthailers, with various applicable tax rates. Persons are
encouraged to examine and review the proposed ordinance for the specific provisions being considered by
City Council.
Ifyou are a person with a disability end needs accommodations forthis Public hearing, contact the City
Clerk's Office, (510) 853 -2541, by 12:01) noon an Thursday. April W. 2015.
GIVEN order my hand this 20th day of April, 2015,
Stephanie M. Moon R.1c1dP, MMC
159011 City Clerk.
NOTICE OF PUBLIC HEARING
PROPOSED TAX RATE INCREASES ON
VEHICLE LICENSE TAXES
The City of Roanoke proposes to increase the various tax rates on the annual vehicle license
taxes, effective January 1, 2016. Notice is hereby given, pursuant to Section 58.1-3007, Code of
Virginia (1950), as amended, that the City Council of the City of Roanoke will hold a public hearing
on Monday. May 4. 2015, commencing at 2:00 p.m., or as soon thereafter as the matter may be
heard, in the Council Chamber, 4" Floor, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia, to consider amending Section 20 -28, Tax imposed, of
Article 11, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke
(1979), as amended ("City Code "), to increase the applicable vehicle license tax rates on categories
of motor vehicles, trailers, and semitrailers operating within the City of Roanoke, as authorized by
Section 46.2 -752 of the Code of Virginia (1950), as amended, in amounts to be determined by City
Council but in no event shall the proposed increase for each category exceed the lesser of (i) a
$13.00 increase over the applicable tax rate for such category, or (ii) the maximum applicable tax
rate permitted and authorized by state law for such category.
A complete copy of the proposed ordinance amending Section 20 -28 of the City Code has
been and is available for examination by the public on and after April 16, 2015, in the Office of the
City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011.
All persons shall be afforded an opportunity to speak and state their views concerning the
proposed amendments within such reasonable time limits as shall be established by City Council.
Written comments of interested citizens also will be received by the City Clerk at any time prior to
1KVIA�OAT\ ARCIOIICD I, N I'll,o, I 9IIK1CO011 AMP MFMENTSAL KEI ISED% EHI IE T AY M1 IF I IRIDS @NI SEOK PH 51 ITyHOI
the public hearing.
The following examples illustrate some of the adjustments that would be enacted if City
Council adopted maximum increases in the applicable tax rates in the amounts equal to the lessee of
(i) $13.00, or (ii) the maximum allowable and applicable rates.
Category of Vehicle
Current City Tax Rate Smte Maximum
City Proposed
r
Maximum Rate
Passenger Vehicles and
$20.00 j $33.00
$33.00
trucks weighing less
;
than 10,000 pounds.
($38.00 if over 4,000
pounds)
Passenger Vehicles and
$30.00
$38.00
$38.00
trucks weighing more
than 10.0 00 pounds
Motorcycles
$15.00
_ _
$18.00
$18.00
Phis chart is illustrative of some of the tax rate increases that will occur if the maximum
increases are adopted with respect to certain categories of vehicles. Current City Code Section 20 -28
includes several other categories of motor vehicles, trailers, and semitrailers, with various applicable
tax rates. Persons are encouraged to examine and review the proposed ordinance for the specific
provisions being considered by City Council.
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, (540) 853 -2541, by 12:00 noon on Thursday, April 30, 2015.
GIVEN under my hand this day of April, 2015.
Stephanie M. Moon Reynolds, City Clerk.
Note to Publisher:
Publish once Friday, April 24, 20t5, in the Virginia section of The Roanoke "limes. The headline
must be in 18 point type.
LinVnneIII 0,.,)n III .l 01 N1 11 NOeamor AVFNDmfTNTS 'ND KE W,HICIP ➢X 1., u eaanfe.f. vohrN 5n i4)UOc
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We jointly sponsor a request of Carlos Mendes, Head Coach, Virginia Lady
Hawks with regard to youth initiatives in the community, at the regular meeting of
City Council to be held on Monday, May 4, 2015, at 2:00 p.m.
Sincerely,
Sherman P. Lea
Council Member
Anita J. Price
Council Member
SPL /AJP:ctw
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W.
Noel C'raylor Municipal Building, Suite 456
Roanoke, Virginia 34011 -1536
"Telephone (540) 853 -2541
DAVID A. BOWERS
Fax: (540)853 -1145
Council Members
Mavor
William D. Bestpilch
Raphael E. `Ray" Ferris
Sherman P. Lea
Anita 1. Price
Court 6. Rascn
David B_Trinkle
May 4, 2015
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We jointly sponsor a request of Carlos Mendes, Head Coach, Virginia Lady
Hawks with regard to youth initiatives in the community, at the regular meeting of
City Council to be held on Monday, May 4, 2015, at 2:00 p.m.
Sincerely,
Sherman P. Lea
Council Member
Anita J. Price
Council Member
SPL /AJP:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
"relepkunc (540)853 -2541
Pw: (540)853 -1145
S'rl!PIIANIE:M.MOONREVNOLnS,MMC E -mull: derkClrpvnpkevv.gO°
JONATHAN E.CRAET',CMC
City Clerk
Hepnty City Clerk
CECELIAT. WEBB, CMC
A.,,ixtnnt D,tt y City Clerk
May 5, 2015
Timberbook Properties, VI, LLC
HTB Properties,LLC
Carillon Clinic Physicians, LLC
Carilion Clinic Properties, LLC
Roanoke Hotel Group, LLC
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 40216- 050415 providing for the acquisition of real
property rights needed by the City in connection with the Franklin Road over NSRW —
Bridge Replacement Project; authorizing City staff to acquire such property rights by
negotiation for the City; and authorizing the City Manager to execute appropriate
acquisition documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 4, 2015; and is in full force and effect upon its
passage.
Sincerely,
AWL-1t,r}, ,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Sherman M. Stovall, Assistant City Manager for Operations
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Hong Liu, Traffic Engineer
dc�k'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4[h day of May, 2015.
Na. 40216 - 050415.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Franklin Road over NSRW — Bridge Replacement Project
( "Project "); authorizing City staff to acquire such property rights by negotiation for the City;
authorizing the City Manager to execute appropriate acquisition documents; and dispensing with
the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows,
I. The City warts acrd needs certain real property rights, to include temporary
construction and /or permanent easements of variable length and width, fee simple interests, and
such other real property interests as needed, as set forth in the City Council Agenda Report dated
May 4, 2015, for the Project, for the reconstruction of the Franklin Road Bridge. The proper
City officials and City staff are hereby authorized to acquire by negotiation for the City the
necessary real property interests and appropriate ancillary rights with respect to the real property
parcels referred to in the above mentioned City Council Agenda Report dated May 4, 2015, and
any other real property parcels needed for the Project for such consideration as the City Manager
may deem appropriate, subject to an acceptable title and environmental report. All requisite
documents shall be approved as to form by the City Attorney.
2. The City Manage is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as deemed appropriate for
the necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
O- Amhaiim acquis of,, i9gMs- Franklin Rd ava NSR W M Age ReplucemenL5Ad 5
the funds available in the Project's account for such purposes, without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attomcy, the Director of Finance is
authorized to pay the raspcctive consideration to the owners of the real property interests
couveycd, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensal with.
ATTEST:
m.v
City Clerk.
0.AUthmize acqufs afpinp dghrx- Frenklln Rd ovor NSRW BriAge Rcplvw,ao,, 0d5
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2015
Subject: Reconstruction of the Franklin Road Bridge - Acquisition of
Real Property Rights
Background:
The reconstruction of the Franklin Road Bridge is included in the Capital
Improvement Program. The City will need to acquire real property rights from
private owners in order to construct, operate, and maintain the proposed bridge
project.
The property owners involved are:
Tax Map No.
I Address
Owner
1040102
1809 Franklin Road
Timberbook Properties VI LLC
1032203
341 Reserve Avenue
HTB Properties, LLC
1032216
8 Riverside Circle
Carilion Clinic Physicians, LLC
1031902
99 Riverside Circle
Carilion Clinic Physicians, LLC
1032208
217 Reserve Avenue
Carilion Clinic Properties, LLC
1032210
301 Reserve Avenue
Roanoke Hotel Group, LLC
Funding for the acquisition of real property rights is available in the Project
account, 08 -530 -9965, Franklin Road over NSRW - Bridge Replacement.
Recommended Action:
Authorize the acquisition of real property rights, including permanent
easements, temporary construction easements, and public street rights of way,
by negotiation from the property owners identified above which are necessary
to construct the proposed bridge replacement project; and authorize execution
of the appropriate acquisition documents by the City Manager, such documents
to be approved as to form by the City Attorney.
o(yf Christopher P. Morrill
IU1 City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in agenda item 7 a.
1 for the Regular Session of City Council set for Monday, May 4, 2015, at 2:00
p.m. regarding the request for authorization to enter into negotiations with several
property owners for the acquisition of property rights by the City for the Franklin
Bridge Project, because my employer, Carilion Clinic, is affiliated with two of
the property owners, Carilion Clinic Physicians, LLC, and Carilion Clinic
Properties, LLC. My only interest with Carilion Clinics is an employment interest
and I will not participate in any part of the negotiations between the property
owners and the City regarding this matter. Therefore, pursuant to Virginia Code
Section 2.2 -3112, I must refrain from participation in this matter. I ask that the
City Clerk accept this statement and ask that it be made a part of the minutes of
this meeting.
Witness the following signature made this 4 °i day of May, 2015.
avid rinkle, Vice Mayor and Council Member
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Romwke, Virginia 24011 -1536
IclepLone (540)853 -2541
Po,: (540)853 -1145
L: nmil: ele,'k(nrraanokevagnv
May 5, 2015
Dudley Automotive Corporation
701 13" Street, S. W.
Roanoke, Virginia 24016
Dear Mrs. Bartley and Gentlemen:
.IONAr11AN 8. CRAFT, CMC
D1Pnl1 C'ily Clerk
CIX ELIA 1. WI?RR, CMC
Asduanl Deputy City Clerk
Cavitt B. and Laura E. Bartley
515 13� Street, S. W.
Roanoke, Virginia 24016
I am enclosing copy of Ordinance No. 40217 - 050415 providing for the acquisition of real
property rights needed by the City in connection with the West End Target Area 131,
Street Improvement Project; authorizing City staff to acquire such property rights by
negotiation for the City; and authorizing the City Manager to execute appropriate
acquisition documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 4, 2015; and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon eynolds, MC
City Clerk
Enclosure
PC: Sherman M. Stovall, Assistant City Manager for Operations
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Hong Liu, Traffic Engineer
0
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2015.
No. 40217 - 050415.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the West End Target Area 13 °i Street Improvement Project ( "Project ");
authorizing City staff to acquire such property rights by negotiation fm the City; authorizing the
City Manager to execute appropriate acquisition documents; and dispensing with the second
reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. The City wants and needs certain real property rights, to include permanent
easements of variable length and width, and such other real property interests as needed to install
a new signalized intersection at 13 °i Street, S.W. and Campbell Avenue, S.W., Roanoke,
Virginia, as set forth in the City Council Agenda Repots dated May 4, 2015, for the Project. The
proper City officials and City staff are hereby authorized to acquire by negotiation for the City
the necessary real property interests and appropriate ancillary rights with respect to the real
property parcels referred to in the above mentioned City Council Agenda Report dated May 4,
2015, and any other real property parcels needed for the Project for such consideration as the
City Manager may deem appropriate, subject to an acceptable title and environmental report. All
requisite documents shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as deemed appropriate for
the necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
0- Maholi,: u,,i, orpmp iig... West End La It Aiex 13" St Improvement Pmjucl5 -4.15
the funds available in the Project's account for such purposes, without further authorization of
Council. Upon the acceptance of any olicl and upon delivery to the City of appropriate
acquisition documents, approved ss to form by the City Attorney, the Director of Finanoc is
authorized to pay the respective consideration to the owners of the real property interests
conveyed, certified by the City Attorney to be entitled to the saute.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
-_� City Clerk.
4AUthortze acquis ofpmp rights -WPSI Bud Target Ave,, 131" Sr hnpinvemua P111c1,5 -4 -1 S
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2015
Subject: West End Target Area 13" Street Improvements - Acquisition of
Real Property Rights
Background:
As part of the FY 2015 Community Development Block Grant provided by the
HUD Community Resources Division, the City intends to construct street,
drainage, and signal improvements to 13" Street. The City will need to acquire
real property rights from two private owners to install a new signalized
intersection at 13" Street and Campbell to replace span wire signals with new
signal mast arms and pedestrian signal pole.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the West End Target Area 131" Street Improvements. The real
property rights needed are outlined below.
Funding for acquisition of the real property rights is available in the project
account 35-G]4-1520, West End Community Development FY 15.
A permanent traffic signal easement approximately 5 feet in length and 5 feet
in width is required to accommodate construction activities on the NW corner of
13' and Campbell and a permanent traffic signal easement approximately 6
feet in length and 6 feet in width is required to accommodate construction
activities on the SW corner of 13'" and Campbell. This property is identified as
follows:
Tax map
Parcel Number
Address
Owner
1220416
1 701 13`" Street, SW
Dudley Automotive Cor .
1220217
1 51 5 13`" Street, SW
I Cavitt B. and Laura E. Bartley
Recommended Action:
Authorize the acquisition of real property rights needed to construct the
proposed West End Target Area 13" Street Improvement Project by negotiation
and execution of the appropriate acquisition documents by the City Manager,
such documents to be approved as to form by the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Hong Liu, Traffic Engineer
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
},v Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Ens: (540) 853 -1145
8ITPHANIE M. MOON REYNOLDS, MMC E -moil: elerk@)rom,okeva.gov
City Clerk
May 5, 2015
Tazewell Development, LLC
Attn: Lucas Thornton
631 Campbell Avenue, S. E., Suite 1
Roanoke, Virginia 24016
Dear Mr. Thornton:
JONATHAN E. CRAFT, CIVIC
Deputy City Clerk
CECELIA F. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing an attested copy of Ordinance No. 40218- 050415 allowing certain
encroachments requested by Tazewell Development, LLC, a Virginia limited liability
company, the owner of a parcel of real estate located at 206 Williamson Road, S. E.,
Roanoke, Virginia, known as Official Tax Map No. 4013803, for the placement of piles,
concrete pile caps, and concrete grade beams, into and underneath portions of the
public right of way located along Williamson Road, S. E., and adjacent to the Property,
which portions, in the aggregate, encompass approximately 252 square feet of the
public right of way, for portions of the foundation system of a building to be constructed
on the Property in connection with the development of the Property, subject to
revocation by the City and upon certain terms and conditions.
Pursuant to Paragraph 4, Tazewell, its grantees, assignees or successors in interest,
shall, for the duration of this permit, maintain on file with the Office of the City Clerk for
the City of Roanoke, Virginia, evidence of insurance coverage in an amount not less
than $2,000,000 of general liability insurance. The Certificate of Insurance must list the
City of Roanoke, its officers, agents, and employees as additional insureds, and an
endorsement by the insurance company naming these parties as additional insureds
must be received within thirty (30) days of passage of Ordinance No. 40218 - 050415;
and Tazewell shall immediately notify in writing the City of any changes, modifications,
and /or termination of any insurance coverages and /or policies required by this permit.
Tazewell Development, LLC
Attn: Lucas Thornton
May 5, 2015
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 4, 2015; and is in full force and at such time as a
copy of Ordinance No. 40218 - 050415, together with the Plat as described in Ordinance
No. 40218 - 050415, duly signed, sealed, and acknowledged by Tazewell, have been
admitted to record, at the cost of Tazewell, in the Clerk's Office of the Circuit Court of
the City of Roanoke, Virginia, and shall remain in effect, unless otherwise revoked by
the City, only so long as a valid, current certificate evidencing the insurance as required
is on file in the Office of the City Clerk for the City of Roanoke. In the event Ordinance
No. 40218 - 050415 is not signed by Tazewell and recorded in the Clerk's Office of the
Circuit Court of the City of Roanoke, Virginia, together with the Plat, on or before
June 15, 2015, this Ordinance shall terminate and be of no further force and effect.
Sincerely,
f�
,.o�.V �
Stephanie M. Moon Reynolds MMC
City Clerk
Enclosure
PC: The Honorable Brenda Hamilton, Clerk of Circuit Court
R. Brian Townsend, Assistant City Manager for Community Development
Christopher Chittum, Director, Planning Building and Development
Philip Schirmer, City Engineer
Wayne F. Bowers, Director, Economic Development
Cassandra L. Turner, Economic Development Specialist
Daniel J. Callaghan, City Attorney
0 V
1
PURIK RI(alIOPWA) 1OCAIFD
AOIAtrN r rO ROANOKr:OFHK IA1. TAX NiAP NO.40[i xm
IN THH COUNCIL. OFTHE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2015.
No. 40218- 050415.
AN ORDINANCE allowing curtain encroachments requested by Tazewell Development,
LLC ( " "fazewell "f a Virginia limited liability company, the owner ofa parcel of real estate located at
200 Williamson Road, S.E., Roanoke, Virginia, known as Official Tax Map No. 4013803
( "Property "), for the placement of piles, concrete pile caps, and concrete grade beams, into and
untlemeath portions of thepublic right of way located along Williamson Road, S.E. and adjacent to
the Property, which portions, in the aggregate, encompass approximately 252 square feet of the
public right of way, for portions of the foundation system of a building to be constructed on the
Property in connection with the development of the Property, subject to revocation by the City and
upon certain terns and conditions; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that
1. Authorization is hereby granted by the City of Roanoke ( "City") to Tazewell to allow
the placement and encroachment by Tazewell of piles, concrete pile caps, and concrete grade beams
(the "Foundation Support Structures -) into and underneath certain portions of the public right of way
adjacent to the Property, along Williamson Road, S.E., the area of these encroachments is, in the
aggregate, approximately 252 square feet within the public right of way, for portions of the
Foundation Support Structures for the foundation system of a building to be constructed on the
Property, as more particularly set forth and described in the City Council Agenda Report dated May
4, 2015. The encroachments are further identified and described as follows:
a. An encroachment of the Foundation Support Structures within a rectangular area of 96
square feet (12' x 8'), located adjacent to the westerly side of the Properly, and a distance not to
exceed eight and one hal f feet (8%2') into. and approximately sixteen feet (16') underneath, the public
right of way adjacent to Williamson Road, S.F ., as more particularly depicted, bounded, and
described as Foundation Area A on the plat entitled "Williamson and lazcwell, 206 Williamson
Road, S.E., Fricroachmcnt lixhibit," cmhsisting ol'Shect No. EX -A (dated April 24, 2015) and Sheet
No FX -R (dated April 27, 2015), prepared by Balzer and Associates, a copy of which is attached to
the City Council Agenda Report dated May 4, 2015 (the "Plat'), which Plat is incuporated herein by
refcrcncc.
b. An encroachment of the Foundation Support Structures within a rectangular area al-90
square feet (12' x 75), located adjacent to the westerly side of the Property, and a distance not to
exceed seven and one half feet (7Y') into, and approximately sixteen feet (16') underneath, the
public right of way adjacent to Williamson Road, S.H., as more particularly, depicted, bounded, and
described as Foundation Area B on the Plat.
c. An eneroaclnnent of the Foundation Support Structures within a rectangular area of 66
square feet (1 I' x 6'), located adjacent to the westerly side of the Property, and a distance not to
exceed six feet (6') into, and approximately sixteen feet (16') underneath, the public right of way
adjacent to Williamson Road, S.E., as more particularly, depicted, bounded, and described as
Foundation Area C on the Plat.
Tazewell shall record a copy of the Plat in the Clerk's Office of-the Circuit Court of the City
of Roanoke, Virginia, together with a fully executed copy of this Ordinance.
2
2. "fazewcII agrees that it shall cunsl tic I, repair, maintain, and replace, o remove if
necessaryy, the Foundation Suppor! Structures in a good and workmanlike manner. 'I azewell and its
grantees, assignees, and Successors in interest agree to indemnify and save harmless the City, its
officers, agents, and employees from any and all claims for injuries or damages to persons or
property. including attorney's fees, that may arise, directly m indirectly, by reason of the above -
described encroachments and the construction, repair, replacement, maintenance, or removal of the
Foundation Support Structures. Tazewell agrees thatthe authorizations for such encroachments are
revocable al any time by the City, in whole or in part, in the sole discretion of the City, and that such
encroachments and Foundation Support Structures shall be removed from thepublic rightof way at
any time, upon written demand of the City, and that such placement and removal of the
encroachments consisting of the Foundation Support Structures, in whole or in part, shall be at the
sole cost and expense of Tazewell. Tazewell agrees that it shall repair, restore, and replace any
damageto the public right of way, including, but not limited to, all pavement, sidewalks, and public
improvements„ caused by the placement and removal of the encroachments, at Tazewell's sole cost
and expense, including and not limited to, any damage to the sidewalk caused in any manner by the
lack of structural support due to the foundation system underneath the public right of way. Tazewell
shall be solely responsible for all costs and expenses related to the removal, relocation, maintenance,
reconstruction, or repair of any buildings or improvements constructed on the Property that may be
required or deemed necessary as a result of the revocation of the encroachments permitted herein, in
whole or in part.
3. Tazewell specifically acknowledges and agrees that the encroachments permitted
herein are revocable, in whole or in part, at one time or at any time, by the City in its sole discretion,
and the ('fry's rights t o t evoke each, any, or all of the encroachments are independent and separate
frtnn any provision in the decd conveying the Property from the City to I arew0l, dated April 13,
2015, on record in the Clerk's Offlee of the Circuit Court of the City of Roanoke, Virginia, as
Instrument No. 15 0 003 245 ("Deed"). No rights ofTazewelI granted pursuant to the Dced, nor any
l iinitati ons of the tights of the City reserved in the Deed, shall limit, iinpair, of otherwise affect, in
any in inner, the City's rights to revoke each, all, at any of the encroachments granted to'fazewelI
pLa sit ant to this Ordinance.
4. Tazewell, its grantees, assignees or successors in interest, shall, for the duration of
this permit, maintain on file with the Office of the City Clerk for the City of Roanoke, Virginia,
evidence of insurance coverage in an amount not less than $2,000,000 o general liability insurance.
The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as
additional insureds, and an endorsement by the insurance company naming these parties as additional
insureds must he received within thirty (30) days of passage of this ordinance. Tazewell shall
immediately notify in writing the City of any changes, modifications, and /or termination of any
insurance coverages and /or policies required by this permit.
5. the City Clerk shall transmit an attested copy of this Ordinance to Tazewell
Development, LLC, at c/o Lucas Thornton, Manager, 631 Campbell Avenue, S.E. Suite 1, Roanoke,
VA 24016.
6. This Ordinance shall be in full force and effect at such time as a copy of this
Ordinance, together with the Plat described above, duly signed, sealed, and acknowledged by
Tazewell, have been admitted to record, at the cost id Tazewell, in the Clerk's Office ofthe Circuit
Court of the City of Roanoke, Virginia, and shall remain in effect, unless otherwise revoked by the
4
('try, only so long as a valid, CUIna t certificate evidencing the insurance required in Paragraph d
above is on lilt in the Off icc of the City ('Ila k for the City ol' Roanoke In the event this Ordinance
is not signed by "I azcwell and recorded in the C'lerk's Oil-ice of the Circuit Court of the City of
Roanoke, Virginia, together with the Plat, on or beforc.lune 15, 2015, this Ordinaneeshall terminate
and be of no further force and effect.
7. farewell shall not enter into Foundation Area A, Foundation Arca 13, or Foundation
Area C, with persons, equipment, vehicles, or mamrials, or commence any construction activities
within the areas of the encroachments, unless and until (i) a copy of this Ordinance, together with the
Plat, arc recorded in the Clerk's Office of the Circuit Court of the City of Roanoke. Virginia, in
accordance with this Ordinance; and (it) Tazewell satisfies the insurance requirements of this
Ordinance.
8. Time is of the essence with respect to this Ordinance.
9. The terms, conditions, and obligations contained in this permit shall run with the land,
and are made expressly binding on Tazewell's grantees, assignees, and successors in interest.
10. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance
by title is hereby dispensed with.
A I I EST:
'
City Clerk.
5
i he undersigned, 'I IzcwcIl IJcvcI opmcnt, LLC, a Virginia Iiinitcd liability company,
acknowledges that it has read and understands the terms and conditions stated above and agrees
to comply with those terms and conditions.
'I AZEWELI. DPVHLOPMHN "I', LLC,
a Virginia limited liability company,
By:_
Name: Lucas 'I'hornlon
'Title: Manager
COMMONWBALTI 101" VIRGINIA )
To -wit:
CITY /COIJN'IY OL_
1, a Notary Public in and for the State and City aforesaid, do certify that the foregoing
instrument was acknowledged before me this day of May, 2015, by Lucas Thornton, as
Manager of Tazewell Development, LLC, a Virginia limited I iability company, for and on behalf of
such company.
My Commission expires:
Notary Public
Registration
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2015
Subject: Request for an Encroachment Permit for Portions of a Proposed
Building Foundation System Within the Right of Way Located at
206 Williamson Road, S.E. Also Known as Official Tax Map No.
4013803
Background:
Tazewell Development, LLC (Developer), owner of real property situated at 206
Williamson Road, S.E.., bearing Official Tax Map No. 4013803 (Property), is
requesting an encroachment permit within three (3) areas of the adjacent right of
way of Williamson Road, S.E. to construct, in the aggregate, an approximate 252
square foot portion of the proposed foundation system of the building to be
constructed on the Property. All building walls, steps, stoops, and entrances will
be located on the Property. The encroachment permit for the three (3) areas is
required due to the unique configuration of stormwater pipes, junction boxes, and
manholes that currently exist on -site. The convergence of these multiple
stormwater systems that will remain in place require small portions of the
foundation system be placed partially within three areas of the right of way.
The foundation system proposed is a combination of piles, concrete pile caps, and
concrete grade beams. The piles are being driven into the ground to bedrock.
The depth of the pile, concrete cap, and grade beam will extend vertically
approximately 16 feet below the grade of the sidewalk. The total surface area of
these subterranean encroachments will be approximately 252 square feet
comprised of three locations as illustrated on Exhibit A.
The attached drawings indicate the square footage area of the subterranean
encroachments (Exhibit A), and the proposed foundation system of the
encroachments, (Exhibit B).
Recommended Action:
Approve the proposed Ordinance authorizing the encroachment of the private
improvements described above, owned by the Developer, into the public right of
way at the three (3) locations described on the plat attached to this letter. All
necessary documents required for these encroachments are to be approved as to
form by the City Attorney.
�(N Christopher P. Morrill
lU\ City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher Chittum, Director, Planning Building and Development
Wayne F. Bowers, Director for Economic Development
Cassandra L. Turner, Economic Development Specialist
` 1 MOMSEDBUILMNO
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CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephooc (540) 853 -2821
Fax: (540)853fi142
BARBARA A. DAMERON
Director of Finance
May 4, 2015
Dear Mayor Bowers and Members of City Council:
Subject: March FYI 5 Financial Report - City of Roanoke
ANDREA F. TRENT
Assistant Direcmr of Finance
The following financial report provides commentary on the City's financial results for the
nine months ended March 31, 2015.
General Fund
Year -to -date general fund revenue recognized was 65.3% of FYI 5 estimated revenue.
However, significant tax revenues, such as personal property revenue have not yet
been received. The projected FYI 5 revenue by year -end will exceed the FYI 5 adopted
budget. A subsequent report will finalize the expected amounts in May. FYI 5 year -to-
date revenues increased 4.5% or $7.3 million compared to the same period in FY14.
The increase was primarily due to higher General Property, Sales, Meals and Transient
Occupancy tax revenues. Also contributing were increased reimbursements from the
Commonwealth for Street Maintenance and the timing of Social Services
reimbursements. The increase was partially offset by the reinstatement of Local Aid to
the Commonwealth and a refund of prior year's bank stock fees to Bank of America.
Year -to -date expenditures in FYI increased 1.3% or $2.6 million compared to the
same period in the prior year, primarily due to timing of expenditures. It is expected
that expenditures will remain within the current budget.
Stormwater Utility Fund
FYI is the first year of operations for the Stormwater Utility Fund. Stormwater fee
revenue year -to -date as of March 31, 2015 was $1.5 million, or 87.7% of FY15
anticipated revenues, which was slightly ahead of target. Operating expense was $1.4
million, or 50.9% of the expense budget resulting in an operating gain of $82,000. Net
position after transfers and contributions was approximately $574,000.
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon - Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
City of Roanoke, Virginia
Report of City Manager Transfers
Nine Months Ended March 31, 2015
(Unaudited)
Transfer
Number Date Explanation From
CMT14 -00167 08/28/14 Parks & Recreation Youth General Fund Contingency
Services Initiative
TO Amount
Parks & Recreation - Admin $ 25,000
CMT14 -00170
09/11/14
Transfer of Donated Funds for
Geneal Fund Contingency
Police - Services; Police -
CMT14 -00196 10/23/14 Judge's Chambers Carpet
Use
Replacement; Jail Asbestos
Animal Control
CMT14 -00171
09112/14
Deer Culling
General Fund Contingency
Police - Animal Control
CMT14 -00172 09/16/14 Courthouse Maintenance and
Capital Fund Contingency
Repairs; Asbestos Removal at
Contingency
the Jail
CMT14 -00196 10/23/14 Judge's Chambers Carpet
Capital Fund Contingency
Replacement; Jail Asbestos
11/11/14
Removal
Capital Project Contingency
CMT14 -00203 10/30/14 Transfer Funding to Close Out
Capital Project Contingency
Completed Capital Projects
CMT14 -00231
11/10/14
Records Management PC &
Contingency
Hardware Replacement
CMT14 -00248
11/11/14
Wireless Network Infrastructure
Capital Project Contingency
at the Courthouse
CMT14 -00259
11/18/14
Legal Representation for Belk
Contingency
Reassessment Case; Human
Resources Director Professional
Search
CMT14 -00260
11/16/15
Phone Security System and Gale
Capital Project Contingency
Operations for PWSC
CMT14 -00262
11/25/14
Purchase of Code Books
Contingency
CMT14 -00263
12/02/14
Fencing for Highland and
Special Park Projects
Thrasher Dog Parks
CMT15 -00017
01/29/15
Sheryl Crow Concert Expenses
Contingency
Building Maintenance; Jail
Asbestos Removal
Building Maintenance; Jail
Asbestos Removal
Market Rate Purchase
Rehab; Orvis Awning and
Frame Repair; Market
Building Reno; Market
Garage Hotel Development
Clerk of Circuit Court
Courthouse Wireless Network
Infrastructure
City Attorney; Human
Resources
PWSC Security
Enhancements
Building Inspections
Highland Park Improvements
Parks & Recreation
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartmenl transfers that are $10,000 or greater.
1
13,899
16,560
19,230
26,000
51,745
25,000
52,900
24,000
14,000
10,000
47,942
City of Roanoke, Virginia
Report of City Manager Transfers
Nine Months Ended March 31, 2015
(Unaudited)
Transfer
Number Date Explanation
CMT15 -00023 02/25/15 Snow Equipment
CMT15 -00035 03/31115 Freezer Replacement at Jail
From
To Amount
Contingency Transportation - Snow
Removal
Capital Projects Contingency Building Maintenance
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
$ 33,000
30,250
City of Roanoke, Virginia
Report of City Manager Contingency
Nine Months Ended March 31, 2015
(Unaudited)
Transfer
Numbs Date Explanation To
Balance of Contingency at July 1,
2014
Contingency Transfers'
CMT14 -00171
09/12/14
Deer Culling
Police - Animal Control
CMT14 -00185
10/01/14
Office of Communications Marketing
Office of Communications
CMT14 -00201
10/29/14
Test Borings at Williamson and
Engineering; Director of Public
Tazewell Avenue; Reimbursement
Works
to 202 Market for Outdoor Dining
Awnings
CMT14 -00259
11/18/14
Legal Representation for Belk
City Attorney; Human Resources
Reassessment Case; Human
Resources Director Professional
Search
CMT14 -00278
12/24/14
Survey Expenses
City Manager
CMT15 -00017
01/29/15
Sheryl Crow Concert Expenses;
Parks 8 Recreation, Public Works
Voltage Training for PW Staff
CMT15 -00023
02125/15
Snow Equipment
Transportation - Snow Removal
Available Contingency at March 31, 2015
3
Amoun(
$ 1,297,566
(16,560)
(38,604)
(6,000)
(52,900)
(4,500)
(50,701)
(33,000)
$ 1,095,301
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE NINE MONTHS ENDED MARCH 31, 2015
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Revenue
Actual
Actual
Percent of
Revenue
Budget
July 1- Mar 31
July t- Mar 31
FY15 vs FY14
Budget
Revenue Source
Budget
Variance
2014 2015
2013 -2014
Variance
Received
$ 69,534.479
$ 61735,615
2.7%
65.5%
General Property Taxes $ 106,079,000 $ (36,544,521)
Other Local Taxes
93,803COD
(24,026,697)
49,174303
48,911,705
1.8%
674%
Permits, Fees and Licenses
1,136,000
(270,438)
865.562
840,440
3.0%
76.2%
Fines and Forfeitures
1276,000
(434,087)
841,913
850.605
Ll0 %)
66.0%
Revenue from Use of Money and Property
185,000
(39,969)
147,031
120.985
176%
19,5%
Intergovernmental
6],05148]
(25,845,665)
41.205.822
36.345,315
13.4%
61.6%
Charges for Services
8,141.000
(2647,309)
5,493.691
5.609,902
(2.1 %)
67.5%
Internal Services
2.285,000
(576.672)
1,708,328
1,834,293
(6.9 %)
14.8%
Transfers From Other Funds
72,652
-
72652
129,897
(44.1 %)
1000%
Miscellaneous Revenue
654,000
(173,555)
460,445
484.494
(0.8 %)
73.5%
Total
$ 260,683,139
E (90,558,9151
E 162,06] 250
9.5%
66.3%
E 1]0,126,224
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Actual
Actual
Percent of
Expenditure
Uncommitted
July 1 -Mar 31
July 1 -Mar 31
FYI vs FY14
Budget
Expenditures
Budget
Balance
2014-2015
2013 -2014
Venture.
Obligated
$ 11,598,944
$ 11,402,156
1.7%
814%
General Government $ 14,248,573 $ 2,649.629
Judicial Administration
8,065,780
1,917,582
6.148.198
6,057.997
1.5%
76.2%
Public Safety
63.106,250
12.163,262
50,9742,989
49,178.005
36%
807%
Public Works
25,114,492
5.135.245
19.979.24]
20.778,754
(3.8 %)
79.6%
Health and Welfare
3],414,52]
10.411.642
27,002,884
26,175.893
12%
72.2%
Parks, Recreation and CUlWral
10,01
2,193,265
7,872.700
7,584,223
3.8%
78.2%
Community Development
7,295,124
1 :704,629
5,590,495
4.940.504
132%
76.6%
Transfer to Debt Service Fund
11773,339
1,081,046
10,692.293
12.617,175
(153 %)
90.8%
Transfer to School Fund
74541200
18,635.297
55.904903
55.879,803
0.0%
75.0%
Nonde,ohn tai
10,963.702
5,4]6,654
5,487,048
4.002.163
37.1%
50.0%
E 201 220 701
Total
262, SIR 951
it fi1,3fi8,251
$ 198,818,8]1
1.3%
76.6%
FY 2015 is the first year of operations for the Stormwater Utility Fund. Annual Budget reflects the budget
for July 1, 2014 to June 30, 2015 and is shown for comparison purposes.
5
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2015
(UNAUDITED)
FY 2015
Adopted
Budget*
FY 2015
Operating Revenues
Stormwater Utility Fees
$ 1,700,000
$ 1,489,971
Total Operating Revenues
1,700,000
1,489,971
Operating Expenses
Operating Expenses
2,740,650
1,394,188
Total Operating Expenses
2,740,650
1,394,188
Operating Incomel(Loss)
(1,040,650)
95,783
Nonoperating Revenues /(Expenses)
Investment Income
-
570
Interest Expense
(14,314)
Net Nonoperating Revenues
(13,744)
Income /(Loss) Before Transfers and
Contributions (1,040,650)
82,039
Transfers and Contributions
Capital Contributions
-
-
Transfer from General Fund
1,250,340
624,845
Transfer from Capital Projects Fund
75,000
75,000
Transfer to Debt Service Fund
(209,690)
(207,863)
Net Transfers and Contributions
1,115,650
491,982
Change in Net Position
$ 75,000
$ 574,021
FY 2015 is the first year of operations for the Stormwater Utility Fund. Annual Budget reflects the budget
for July 1, 2014 to June 30, 2015 and is shown for comparison purposes.
5
6
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER
FUND
COMPARATIVE STATEMENT
OF REVENUES AND
EXPENSES
FOR
THE NINE MONTHS
ENDED MARCH 31,
2015
(UNAUDITED)
FY 2015
Adopted
FY 2015
Budget
Budget YTD
FY 2015
FY 2014
Operating Revenues
Rentals
$ 4,638.191
$ 4,148.336
$ 2.570,076
$ 2,677,905
Event Expenses
1461,291
1,245.892
1286,532
1485.785
Advertising
200,000
154.200
356,817
90,798
Admissions Tax
490403
431,153
326,294
349,173
Facility Surcharge/Ticket Rebate
466,269
420,420
296,093
330,714
Commissions
183,834
173,939
163,843
133,612
Ancillary
118,568
101,227
57,726
79,743
Miscellaneous
101,700
76275
63,824
83,473
Total Operating Revenues
7,660,256
6,751442
5,121205
5,231,203
Operation Expenses
Personal Services
1,239,198
895,666
843.190
810,185
Operating Expenses
7,304,623
6246 457
4,519,844
4,629,614
Management Fees
454,996
288,747
288,747
282,198
Depreciation
930,571
697,928
697.928
680,940
Total Operating Expenses
9,929,388
8,128,798
6,349,709
6,402,937
Operating Loss
(2269,132)
(1,377,356)
(1,228,504)
(1,171,734)
Nonoperatina Revenues /(Expensed
Investment Income
-
-
72,133
70,508
Interest Expense
(532,853)
(399,640)
(413.487)
(542,606)
Net Nonoperating Expenses
(532,853)
(399,640)
(341,354)
(472,098)
Net Loss
(2,801,985)
(1,776,996)
(1,569,858)
(1,643,832)
Transfers and Contributions
Transfer from General Fund
2,141 109
1070,555
1,070,555
1,017,097
Net Transfers and Contributions
2,141,109
1,070,555
1,070,555
1,017,097
Change in Net Position
_L _L6
_L_(7
$ (499,303)
_L TL
6
7
CITY OF ROANOKE, VIRGINIA
PARKING
FUND
COMPARATIVE
STATEMENT OF
REVENUES AND EXPENSES
FOR THE
NINE MONTHS ENDED MARCH 31, 2015
(UNAUDITED)
FY 2015
Adopted
FY 2015
Budget
Budget YTD
FY 2015
FY 2014
Operation Revenues
MarBet Garage
S 435000
S 326250
$ 299,708
$ 346,055
Elmwood Park Gamge
542.000
406,500
470.251
418,168
Center in the Square Gamge
335.000
251.250
266,352
258.997
Church Avenue Garage
543. G00
40] 250
460,369
404.508
Tower Gamge
378.000
281500
310,734
289.637
Gensboro Gamge
129.000
96.750
62,839
91
Campbell Garage
119.000
89.250
100,527
92.458
Williamson Lot
90.000
67.500
60.703
67667
Higher Ed Center Lot
56.000
42.000
33,441
42.217
Market Let
28.000
21.000
30,]5]
16.914
Elmwood Lot
70.000
52.500
57,831
60.670
Warehouse Row Let
37000
2].150
25,885
23.575
West ChurchlYMCA Lots
26,000
19,500
19,703
19 703
Off Street Parking Violations (All Locations)
49.998
37,499
43,172
38368
On Street Parking Violations
380000
285.000
263,283
252.616
Other Income
75.854
Tote) Operating Revenues
3,217998
2,413,499
2,505,555
2,500,090
Opmmi Expenses
Operating Expenses
1.930,037
144],528
1,330,975
1.321.931
Depreciation
%1698
722923
722,923
]34.256
Total Operating Expenses
2,891,]35
2,170,451
2,053,898
2,056,187
Operating income
326,263
243,048
451657
443,903
Ncnooeral Revenues/lExoeoses)
Investment Income
-
-
56,169
55.253
Interest Expense
(493.965)
(370474)
(436,664)
(740,391)
Net Nonoperating Expenses
(493,965)
(3]0,4]4)
(380,495)
(685,138)
Incomel( Loss) Before Transitions and Contributions (16],]02)
(127,426)
71,162
(241,235)
Transfers and Contributions
Capital Contributions
Transfer from Capital Projects Fund
125,000
125.000
125,000
-
Transfer to Capital Projects Fund
-
-
-
(11,280)
Transfer to DoT Fund
(91 7)
Net Transfers and Contributions
125,000
125,000
124,083
(11,280)
Change In Net Position
$ (0.2,]02)
$ (2,426)
$ 195245
$ (252,515)
7
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MARCH 31, 2015
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31, 2015.
BALANCE AT
BALANCE AT
BALANCE AT
FEB 28, 2015
RECEIPTS
DISBURSEMENTS
MAR 31, 2015
MAR 31, 2014
CONSOLIDATED FUNDS $38,707,881.85
$65.746,61623
$26,345,281.44
$78,109,216.64
$73,196,404.31
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING MARCH 31, 2015. THAT SAID FOREGOING:
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BB &T INSURED DEPOSIT MONEY MARKET
CERTIFICATES OF DEPOSIT
VALLEY BANK PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$93,492.21
18,439,981.80
100.24
6,827,847.40
1,001,909.28
1,000,000.00
21,166,287.57
5,034,917.13
24,544,681.01
$78,109,216.64
�j cee yiz
APRIL 17, 2015
EVELYN W. POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE NINE MONTHS ENDED MARCH 31, 2015
(UNAUDITED)
Additions
Employer Contributions
Investment Income
Net Appreciation /(Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain
Less Investment Expense
Net Investment Gain
Total Additions
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase /(Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance March 31
P
FY 2015
FY 2014
$ 11,694,613
$ 9,597,357
10,029,071
47,778,154
5,432,055
8,427,422
15,461,126
56,205,576
637,770
690,425
14,823,356
55,515,151
$ 26,517,969 $ 65,112,508
$ 24,304,750 $ 23,651,245
489,170 437,781
24,793,920 24,089,026
1,724,049 41,023,482
398,072,905 347,126,105
$ 399,796,954 $ 388,149,587
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
MARCH 31, 2015
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
10
FY 2015 FY 2014
$ 877,168 $ 1,353,670
401,656,470 389,427,849
865 186
$ 402,534,503 $ 390,781,705
$ 2,718,533 $ 2,631,930
19,016 188
2,737,549 2,632,118
$ 399,796,954 $ 388,149,587
7.b.
City of Roanoke
Financial Report
Nine Months Ended
March 31, 2015
FY15 General Fund Overview
• Year -to -date general fund revenue recognized was 65.3% of FY15
estimated revenue, however, significant tax revenues, such as
personal property revenue have not yet been received.
• Through March, actual FY15 revenues have increased
4.5% compared to FY14. The projected FY15 revenue by year-
end is 1.7% or $4.5 million higher than FY15 adopted budget.
• The City's sales, lodging and meals taxes performed well
and contributed to strong local tax revenue growth.
• Reimbursement from the Commonwealth for Street Maintenance
and the timing of Social Services reimbursements positively
affected revenue.
• Expenditures increased 1.3% compared to FY14 primarily due
to the timing of departmental expenditures.
2
N
0
20.0
16.0
12.0
8.0
4.0
0.0
Sales Tax
FY15 Revenue Estimate $19.238 M
8 Months Ended 2128
■Prior YTD Actual ❑YTD Budget ■YTD Actual
t
Sales tax revenue
increased 6.4% over
FY14 and is 5.5%
higher than YTD
budget.
3
12.0
N
c 9.0
6.0
3.0
0.0
Meals Tax
FY15 Revenue Estimate $13.659 M
8 Months Ended 2/28
■Prior YTD OYTD Budget ■YTD Actual
FY15 revenue is
3.8% higher than
FY14, and 0.4%
higher than YTD
budget.
4
4.0
3.0
m
0
2.0
1.0
0.0
Transient Occupancy
(Lodging) Tax
FY15 Revenue Estimate $3.881 M
9 Months Ended 3/31
■ Prior YTD ❑ YTD Budget ■ VTD Actual
Lodging tax revenue
increased 8.7% over
FY14, and is 7.4%
higher than budget.
Personnel (Salary /Benefit) Lapse
,,
60.0
O
Esq-11f
Target Actual
9 Months Ended 3/31
YTD expenditure is 0.6% or $481 k ahead of target.
6
Comprehensive Services Act (CSA) -t
7.0 T-
6.0
5.0
c
2 4.0
i
3.0
2.0
1.0
FY 2014 Actual
FY 2015 Actual Target
9 Months Ended 3131
YTD expenses are 4.0% or $260k above target of $6.02M.
7
Residential Juvenile Detention
N 750
0
500
0
250
0
Target Actual
9 Months Ended 3131
Expenses expected to remain at budget.
Solid Waste Tipping Fees
rn 1,
c 1,
N 1,
0
L
F
IJV
500
250
000
750
500
250
0
Target Actual
9 Months Ended 3/31
YTD costs are 1.0% or $10k below target of $1.57M.
9
Motor Fuel Expenses
(n
1000 - -
750
500
250
=0
~ 0
Ta rg et
PLVIrr" ITIxr±rzr.Smil
Actual
YTD expense 2.8% or $25K above a non - seasonally
adjusted target of $861 K.
to
City Performance Strong
Through March
• Total revenues through March were 4.5% higher than the prior
year. Total general property and local taxes were up 2.3%
compared to last year, indicating a growing local economy.
• Total expenditures were 1.3% higher than the prior year due to
the timing of expenditures. Departmental expenditures continue
to be monitored and are expected to remain within budget.
• The national unemployment rate held at 5.5% in March, while
job creation slowed down abruptly. Sluggish wage growth and
weak consumer spending remain threats.
• The Federal Reserve chairwoman warned about the fragile
recovery, suggesting a slow move to raise interest rates during
the year.
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chat ch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
"relepkone: (540)853 -2541
Pax: (540)853 -1145
E -mail: clerkp%roenokeva . gov
May 5, 2015
JONATHAN E. CRAVI, CMC
Deputy City Clerk
CECELIA T. WEDD, CMC
Assistant Deputy City Clerk
I am attaching copy of Resolution No. 40219- 050415 amending the salary of the City
Clerk, Stephanie Moon Reynolds, by $3,000.00 to an annual salary of $90,967.30,
retroactive to July 1, 2014, to compensate Ms. Moon Reynolds for the cost of her
disability insurance; and amending the salary of the Municipal Auditor, Troy Andrew
Harmon, by $10,000.00 to an annual salary of $105,471.99, retroactive to April 6, 2015,
to compensate Mr. Harmon at a salary competitive with other municipal auditors in
Virginia.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 4, 2015,
Sincerely,
Stephanie M. Moon Reynolds, MM
City Clerk
Attachment
pc: Troy A. Harmon, Municipal Auditor
Jody Lawson, Payroll Supervisor
Sherman M. Stovall, Assistant City Manager for Operations
Michele Vinyard, Director, Human Resources
Amelia C. Merchant, Director, Management and Budget
Iril � pis
IN THE COUNCIL OF THb: CITY OF ROANOICE, VIRGINIA
The 4th day of May, 2015.
No. 40219- 050415.
A RESOLUTION amending the salaries othee City Chnk, Stephanie Moon Reynolds and the
Municipal Auditor, "troy Andrew I- turmoil.
WHEREAS, the City Council elected and appointed Stephanie Moon Reynolds ton two (2) year
term as City Clerk on September 2, 2014, pursuant to the Roanoke Charter of 1952 (City Charter), which
tern, commenced October 1, 2014;
WHEREAS, the City Council elected and appointed Troy Andrew Harmon to a two (2) year term
as Municipal Auditor on September 2, 2014, pursuant to the Roanoke Charter of 1952 (City Charter),
which term commenced October 1, 2014; and
WHEREAS, the personnel committee has recommended that the City Council increase the salary
of the City Clerk by $3,000 and increase the salary of the Municipal Auditor by $10,000.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows
City Council hereby increases the salary of the City Clerk, Stephanie Moon Reynolds, by
$3,000 to an annual salary of $90,967.30 ($3,498.74 biweekly) retroactive to July 1, 2014, to compensate
Ms. Moon Reynolds for the cost of her disability insurance.
2. City Council hereby increases the salary of the Municipal Auditor, Troy Andrew Harmon,
by $10,000 to an almost salary of $105,471.99 ($4,056.62 biweekly) retroactive to April 6, 2015, to
compensate Mr. Hannon at a salary competitive with other municipal auditors in Virginia.
3. All other terms and conditions of the employment of the City Clerk and the Municipal
Auditor not specifically amended by this resolution shall remain in frill force and effect.
ATTEST,
.. City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Aven.c, S. W., Suite 456
Roanoka, Virginia 24011 -1536
TcicpLane (540)853 -2541
(540)853 -1145
511'PI IAN I L M. MOON RFLYNOLDS. MM(
IONAI I I AN IL (' RAF, ( M(
('hY (1vk
D�PUry Chy (' lo. k
CL('6:LIA I WI41H,('MC'
N. ismnl Dcpuly Cay ('lak
May 7, 2015
D. David Parr, Jr.
4881 Horseman Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Parr:
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were appointed to replace Warner N. Dalhouse as a member of the
Architectural Review Board for a term ending October 1, 2018.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W„ prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required 'Yo read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Architectural Review Board.
Sincerely, —✓
k4 Stephanie M. Moon Rey+e ds, MMC
City Clerk
Enclosures
PC: Candace R. Martin, Secretary, Architectural Review Board, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council, which was held on the fourth day of May 2015, D. DAVID PARR, JR., was
appointed to replace Warner N. Dalhouse as a member of the Architectural Review Board
for a term ending October 1, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of May
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
lloa wke, Virginia 240114536
Telephone: (540) 853-2541
Pea: (540)853 -1145
9IEPIIANIIi M. MOON R EVNOLuS, MMC PavoO: d11.k(1)rmmakeva.,,
City Clerk
May 7, 2015
Gerardo (Jerry) Manuel Correa, Jr.
520 Allison Avenue, S W.
Roanoke, Virginia 24016
Dear Mr. Correa:
JONATHAN E. CBAEr, CM(f
Deputy City Clerk
CECELIA T. WEBB, CMC
Aseielant City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were reappointed. For recordkeeping purposes, complete the online application
at www.manokeva aov, under Upcoming Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fourth day of May 2015, GERARDO (JERRY) MANUEL
CORREA, JR., was reappointed as a member of the Personnel and Employment Practices
Commission for a three -year term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of May
2015.
y^ ,
City Clerk
S I EP11ANIE M. MOON REYNOLDS, MM
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1'dr,b.tc (540)853 -2,541
Fm: (541))853 -1145
C E -mail: cicrk(eProvnokmv....
May 7, 2015
The Reverend Dr. William L. Lee
4139 Appleton Avenue, N. W.
Roanoke, Virginia 24017
Dear Dr. Lee:
.IONAI HAN I,. C RAVI', CHIC
Dr ,ay City Clerk
C k:CEIAA T. WL'an, CM('
Assistant ('ity Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2018.
Enclosed you will find a Certificate of your reappointment and two copies of an Oath
or Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts Facility ,
315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were reappointed. For recordkeeping purposes, complete the online application
at www.roanokeva gov, under Upcoming Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
The Reverend Dr. William L. Lee
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for yourwillingness to continue to serve the City of Roanoke as a memberof the Personnel
and Employment Practices Commission.
Sincerely,
�t � Y-r-I . n-,00-�tt
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Michele Vineyard, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fourth day of May 2015, THE REVEREND DR. WILLIAM L.
LEE was reappointed as a member of the Personnel and Employment Practices
Commission for a three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of May
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, 5. W., Suite 456
Roanoke, Virginia 24011 -1536
'I'elephaae: (540)853 -3541
Fax: (540)853 -1145
S'I'FPHANIE M. MOON REYNOI.DS,MMC E -mail: e1,rk(itromiokeva....'
City Clerk
May 7, 2015
Katina C. Hamlar
1610 Lonna Drive, N. W.
Roanoke, Virginia 24019
Dear Ms. Hamlar:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. "EBB, CMC
Assistant City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2018.
Enclosed you will find a Certificate of your reappointment and two conies of an Oath
or Affirmation of Office, which must be administered by the Clerk ofthe Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were reappointed. For recordkeeping purposes, complete the online application
at www.roanokeva.gov, under Upcoming Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Katina C. Hamlar
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for yourwillingness to continue to serve the City of Roanoke as a memberofthe Personnel
and Employment Practices Commission.
Sincerely,
Stephanie M. Moon Reynolds, M
City Clerk
Enclosures
PC: Michele Vineyard, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fourth day of May 2015, KATINA C. HAMLAR was
reappointed as a member of the Personnel and Employment Practices Commission for a
three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of May
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W„ Suite 456
Roanoke, Virginia 24011 -1536
'rCiePLone: (541))863 -2541
fax: (5411)853 -1145
I'EPI IAN I I, M. MOON REYNOLDS, NI MC C. -nmil: clerk(nh'oanokevaAOv
Cily Clerk
May 7, 2015
Matthew Bullington
3230 Orchard Hill Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Bullington:
JONA'111AN E.CRAI -I CM('
DCPWtl City Clerk
('ECP:I.IA'1'. WEBB, CNIC
Aasistanl City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Mill Mountain Advisory Board
for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recorickeeping purposes, complete the
online application at www.roanokeva gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
J. Matthew Bullington
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a member
of the Mill Mountain Advisory Board.
Sincerely,
Stephanie M. Moon, MC
City Clerk
Enclosures
Pc: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, J. MATTHEW BULLINGTON
was reappointed as a member of the Mill Mountain Advisory Board for a three -year term
of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
\
City Clerk 0
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Ronnokc, Virginia 24011 -1536
Tclel,henc (540)853 -2541
Fa.: (5411)8.53 -1145
SI FI- IIANII !NI.NIOONIZF.YNOI.DI,NIM(' I'. -mull: eln'k(atroavokeva.8ov
C'ily Clo k
May 7, 2015
Thomas Turner
4901 Greenlee Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Turner-
JONA'p IAN 1:.C'RAFr CM('
Dep ity City Clerk
CECELIA'1. WIMB, CMC
Assistant Cite Clet k
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as the Zoo Representative of the Mill Mountain
Advisory Board for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www roanokeva goy, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
Thomas Turner
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as the Zoo
Representative of the Mill Mountain Advisory Board.
Sincerely,
�tl1M J
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, THOMAS TURNER was
reappointed as the Zoo Representative of the Mill Mountain Advisory Board for a three-
year term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015,
City Clerk
CITY OF ROANOKE
TICE OF THE CITY CLERK
215 Church Avenue, S. W., SIOte 456
Roanoke, Virginia 24011 -1536
'rclepkonc: (540)853 -2541
F..a: (541)853 -1145
SI EPIIANI F M. MOON REYNOLDS, MM(
City Clerk
May 7, 2015
Amy G. Moorefield
2032 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Moorefield:
JONA "r11AN L. CRAFT, CMC'
Deputy City Clerk
CFCEI,IA'r. WFDB, CMC
Asslsmm City Clerk
at was held on Monday,
e Arts Commission for a
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
capacity to which you were reappointed. For recordkeeping
prior to serving in the
purposes, complete the
online application at www.roanokeva gov, under Upcoming
appointed Bodies.
Vacancies on Council -
ended, I am enclosing
as that you be provided
At a regular meeting of the Council of the City of Roanoke th
May 4, 2015, you were reappointed as a member of the Roanok
three -year term of office ending June 30, 2018.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as am
copy of the Virginia Freedom of Information Act. The Act requir
a copy within two weeks of your reappointment and each member is required "to read
and become familiar with provisions of the Act."
Amy G. Moorefield
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke Arts
Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
Pc: Susan Jennings, Public Arts Coordinator
Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, AMY G. MOOREFIELD was
reappointed as a member of the Roanoke Arts Commission for a three -year term of
office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Ctmrch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I'cle,hone: (540)8532541
Fav: (540) 853 -1145
P:nmil: ele,'k(ntromrokns.FOv
S1IT11ANIE M. MOON REYNOLDS, MM('
City Clerk
May 7, 2015
Greg Webster
1835 Arlington Road, S. W.
Roanoke Virginia 24015
Dear Mr. Webster:
JONA'1'11 AN E. C'RA VI'. C'MC'
Depnty City Clerk
C'F('RLIA T. W W313, ('M('
A.v'.vielant City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva aov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required 'Yo read
and become familiar with provisions of the Act."
Greg Webster
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke Arts
Commission.
Sincerely,
C
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Susan Jennings, Public Arts Coordinator
Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, GREG WEBSTER was
reappointed as a member of the Roanoke Arts Commission for a three -year term of
office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City ity tCl�erk I� i �
CITY OF ROANOKE
OFFICE OF THE CITY CI,ERK
215 Chnreh AYenne, S. W., Suite 456
Roanoke,Virginia 24011 -1536
'I'elephonc (5411)853 -2541
1.,: (540) 853 -1145
k:nmil: dcrkpm'o:mokmx.gov
Fl EMIANIF. M. MOON REYNOLDS, MM('
City ('lerk
May 7, 2015
Jeanne P. Fishwick
2052 Lee Hi Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Fishwick:
JONA'I'IIAN 4:. CRAP(, CMC
Deputy (Sty Clerk
(T( 1. W EBB, CM('
As ,Wil City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.aov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required "to read
and become familiar with provisions of the Act."
Jeanne P. Fishwick
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke Arts
Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Susan Jennings, Public Arts Coordinator
Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, JEANNE P. FISHWICK was
reappointed as a member of the Roanoke Arts Commission for a three -year term of
office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
S'1'EPHAN1H M. MOON REYNOLDS, MM
01y Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1'eleahmm: (540) 853 -2541
Fnx: (540)853 -1145
(. H -mail: clerk(nYOanokevn.gov
May 7, 2015
John Montgomery
3511 Mudlick Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Montgomery:
JONAIIIAN E. C'RAF'T, CM('
Deputy fib Clerk
CECH AA 1. WE:BB, ('MC
A.,,kWil Cil3 Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Mill Mountain Advisory Board
for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
John Montgomery
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a member
of the Mill Mountain Advisory Board.
Sincerely, p
Stephanie M. Moon, MMC J
City Clerk
Enclosures
PC: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the fourth day of May 2015, JOHN MONTGOMERY was reappointed
as a member of the Mill Mountain Advisory Board for a three -year term of office ending
June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 C6nr0t Avenue, S. W., Suite 456
Reavnke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
IL.nil: elerkQnrom.keea.,.e
8'1'2PIIANI B M. MOON REYNOLDS, MIMIC
City Clurk
May 7, 2015
Margaret E. Hannapel
426 Allison Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hannapel:
JONAI'RAN k:.( RAFT', C NIC
Deputy City Clerk
CECELIA'1'. WEBB, CMC
Assistant City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required "to read
and become familiar with provisions of the Act."
Margaret E. Hannapel
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke Arts
Commission.
Sincerely,
Stephanie M. Moon Reyn ds, MMC
City Clerk
Enclosures
PC: Susan Jennings, Public Arts Coordinator
Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, MARGARET E. HANNAPEL
was reappointed as a member of the Roanoke Arts Commission for a three -year term of
office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnrch Awnm, S. W., SHilo 456
Roanoke, Virginia 24011 -1536
"I'elepOmle: (54(1)853 -2541
Fax (540)853 -1145
F WI: derk(nrroxvn k.,.,
S1 F141ANIF M. MOON RLVNOLIIS, NINO
('ily Clerk
May 7, 2015
Lucy H. Lee
515 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Lee:
JONATHAN P_ CRAFT, CMC
Ileptity City Clerk
('ECLLIA "1'. WERR. CMC
A[x M.M ('ity Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required 'Yo read
and become familiar with provisions of the Act."
Lucy H. Lee
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke Arts
Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Susan Jennings, Public Arts Coordinator
Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, LUCY H. LEE was
reappointed as a member of the Roanoke Arts Commission for a three -year term of
office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1 de,,huae: (141))853-2541
Fax: (540)X53 -1145
N nmil: derk(phonnokevn.gnv
S "I'4PIIANIE M. MOON REYNOLDS, PANIC
City Clerk
May 7, 2015
Charles J. Meidlinger
2428 S. Jefferson Street
Roanoke, Virginia 24014
Dear Mr. Meidlinger:
JONATIIAN E. CRAFT, CM('
Ilepaty City Clerk
CECELIA1'. WERB,CMC
A,,iak ma City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Neighborhood
Advocates for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.00v, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required `to read
and become familiar with provisions of the Act."
Charles J. Meidlinger
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke
Neighborhood Advocates.
Sincerely,
r �E�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Robert Clement, Jr., Neighborhood Coordinator
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, CHARLES J. MEIDLINGER
was reappointed as a member of the Roanoke Neighborhood Advocates for a three -
year term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
FICE OF THE CITY CLERK
215 Church Avmwe, S. W., Suitc 456
Roanoke, Virginia 24011 -1536
'1'elepLOnc (541))853 -2541
la,,: (5411)853 -1145
N I E.PnANI F M. MOON REYNOLDS, MM('
00, Clerk
Brenda A. Allen
12 Gilmer Avenue, N. E.
Roanoke, Virginia 24016
Dear Ms. Allen:
January 7, 2015
JONA'I IIAN li. ('ILAFI', ('M('
Depnly C11y Clerk
CP;CP;LIA'f. W G.Itif, ('M11C
A�'sistvtl Ci1v Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Neighborhood
Advocates for athree -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva aov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required "to read
and become familiar with provisions of the Act."
Brenda A. Allen
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke
Neighborhood Advocates.
feSincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Robert Clement, Jr., Neighborhood Coordinator
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, BRENDA A. ALLEN was
reappointed as a member of the Roanoke Neighborhood Advocates for a three -year
term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Rmmoke, Virginia 24011 -1536
'1'0,hnn, (540)853 -4541
Idix: (541)853 -1145
19nmil: alcrk(n roa,mkc...gnv
SI IPIIANIF M. MOON 11FVNOI.II.c, MM('
('it, ('Icrk
May 7, 2015
Douglas Robison
2517 Mt. Vernon Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Robison:
.IONA'I'IIAN 1:. ('1(AEI', ('MC'
D,ulr 0t, (1vrk
(E(EI.IA'1. WEDB, ('M('
M,Ntmtl ('ilv ('lark
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors, for a one -year term of office ending
June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Douglas Robison
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a City
representative of the Roanoke Valley- Convention and Visitors Bureau, Board of
Directors.
Sincerely,
,L(4 f z �• - • �A l
Stephanie M. Moon Re Holds, C
City Clerk
Enclosures
PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, DOUGLAS ROBISON was
reappointed as a City representative of the Roanoke Valley Convention and Visitors
Bureau, Board of Directors for a one -year term of office ending June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
'FICE OE THE CITY CLERK
215 Church Avenue, S. W., Suile 456
Roanoke, Virginia 24011 -1536
'I'elephnn ; (5411) X53 -2541
IOU: (5 4) 853-1145
S 'VPnAN I I? M. MOON REYNOLDS, M1I M(' .
('ill ('lerk
Renee "Butch" Craft
1039 Clearfield Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Craft:
May 7, 2015
.IONA "I'IIAN E. ('ILU� I ", ('M('
13epnIY ('ilk Clerk
('F.Ct:LIA'I'. WI!13N, ('M('
Aevizaml ('ill('lerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors, for aone -year term of office ending
June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www roanokeva gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Renee "Butch" Craft
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a City
representative of the Roanoke Valley- Convention and Visitors Bureau, Board of
Directors.
Sin erely, _
Stephanie M. Moon Reynolds, , MMrr
City Clerk
Enclosures
PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, RENEE "BUTCH" CRAFT
was reappointed as a City representative of the Roanoke Valley Convention and
Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
wa�, \C 'e'i
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
@Iepbmre: (540) 853 -2541
Fax: (540) 053 -1145
k:mail: elerk(n�roanokevn.gov
61'P:PI IAN IP: M. MOON REYNOLDS, MM('
Ciiy Clerk
May 7, 2015
Jeanne Bollendorf
1272 Rockland Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Bollendorf:
JONA "I'I IAN t1 CnAI I', CMC
Deputy City Cin'k
C FCBLIA 1'. WBBB, CMC
AWS(Rla City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Public Library Board
for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required "to read
and become familiar with provisions of the Act."
Jeanne Bollendorf
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke
Public Library Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
pc: Sheila Umberger, Secretary, Roanoke Public Library Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, JEANNE BOLLENDORF was
reappointed as a member of the Roanoke Public Library Board for a three -year term of
office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
W�, hj , ptrn
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 CLm A Avenue, S. W., Suite 456
Roanoke, Virginia 74011 -1536
'rolephanc: (540)853 -2541
F. (540) 853 -1145
E-mail: elerk(,e... okevagov
SI EPH N'IE M. MOON REYNOLDS, MMC
City Clerk
May 7, 2015
Marlene M. Preston
3604 Winding Way Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Preston:
JONA'I [IAN E. C'RAFr, C'MC
Depnly City Clerk
CECEIAA]. WERU, CMC
Assistant City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a member of the Roanoke Public Library Board
for a three -year term of office ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act, The Act requires that you be provided
a copy within two weeks of your reappointment and each member is required "to read
and become familiar with provisions of the Act."
Marlene M. Preston
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke
Public Library Board.
Sincerely,
S� an�ie�M. Moon Reynolds, MM�
City Clerk
Enclosures
PC: Sheila Umberger, Roanoke Public Library Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, MARLENE M. PRESTON
was reappointed as a member of the Roanoke Public Library Board for a three -year
term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk t V
May 7, 2015
Charlotte Davis
456 Frances Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Davis:
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were appointed to replace Gail Kinzer Lewis, as a member of the Fair
Housing Board for a term ending March 31, 2018.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Crystal Hypes, Secretary, Fair Housing Board, with application
CITY Or ROANOKE
OFFICE. OFTIIF CITY CLERK
215 Choral AVi,nu , S. W„ SUil, 456
Rnunokc, Vilgini;l 24011 -1536
'IulcRhunm 1541))8532541
I'ax_ 040)953-1[41
RIITIIANH M.M0111NklYN0lj)S,MM(
I iwil: durkfn rm,nnkcvapuv
('ily Ulei k
]ONA I I IAN I . ('RN-1', ('M('
)q,ulY ('ity ('IcrA
(' I!('IiIJA'1'. WERIS, ('M('
Asai.lenl UCPUIy('ily(' lei k
May 7, 2015
Charlotte Davis
456 Frances Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Davis:
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were appointed to replace Gail Kinzer Lewis, as a member of the Fair
Housing Board for a term ending March 31, 2018.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Crystal Hypes, Secretary, Fair Housing Board, with application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council, which was held on the fourth day of May 2015, CHARLOTTE DAVIS was
appointed to replace Gail Kinzer Lewis as a member of the Fair Housing Board for a term
ending March 31, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of May
City Clerk
c�
KI Ii PIIANIl. M. MOON, MM('
('ify ('lei k
CITY OF ROANOKE
OFFICE; OF THE CITY CLERK
215 C]Ol,eh Avenue, S. W., Suite 456
Rounnke, Virginia 241111 -1536
IdePLone: (5411)853 -2541
rnx: (540) 853 -1145
Fn 01: r1,. ktrrmenn k —..gov
May 7, 2015
The Honorable Charles N. Dorsey
23rd Judicial Circuit
Roanoke, Virginia
Dear Judge Dorsey:
.IONA I'l1AN E. ('I(A VI', ('M('
Del,nly Cily Clerk
('KC O:LIA'1', WL1Bill, CMC
Aseis'LV,( DePi:ly Cily Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a 23`d Judicial Circuit City representative for the
Community Corrections Regional Program, Community Criminal Justice Board, for a
three -year ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
The Honorable Charles N. Dorsey
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a 23rd
Judicial Circuit City representative the Court Community Corrections Regional Program,
Community Criminal Justice Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City ity Clerk
PC: Beth Upes, Director of Court and Community Services, 1717 Peters Creek Road,
N. W., Roanoke, Virginia 24017 -2139
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council, which was held on the fourth day of May 2015, THE HONORABLE
CHARLES N. DORSEY was reappointed as a 23rd Judicial Circuit City representation of
the Court Community Corrections Regional Program, Community Criminal Justice
Board, for a three -year term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk E
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnrdl Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
TeE,hmne: (5411)853 -3541
Fn: (5411)X53 -1145
L: moil: clvrkGr rounokevn.guv
May 7, 2015
R. Gail Burruss
2519 Creston Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Burruss:
.I0NA'I'11AN E. ('nAT1', CMC
Dupnly C'ily Clerk
('BCELIA1'. WEBB, CMC
Afvkllml Depuf,y Cily Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as the Blue Ridge Behavioral Healthcare Board
City representative of the Court Community Corrections Regional Program, Community
Criminal Justice Board, for a three -year ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.manokeva goy, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
R. Gail Burruss
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as the Blue
Ridge Behavioral Healthcare Board City representative of the Court Community
Corrections Regional Program, Community Criminal Justice Board.
Sincerely,
r
i
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
Pc: Beth Lipes, Director of Court and Community Services, 1717 Peters Creek Road,
N. W., Roanoke, Virginia 24017 -2139
Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare, 301
Elm Avenue, S. W., Roanoke, Virginia 24016 -4001
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council, which was held on the fourth day of May 2015, R. GAIL BURRUSS was
reappointed as the Blue Ridge Behavioral Healthcare Board City representative of the
Court Community Corrections Regional Program, Community Criminal Justice Board,
for a three -year term of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
b
City Clerk I
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chtuvh Avenne, S. W., Suite 456
Roanoke, Virginia 24011 -1536
I'dephoor, (541))853 -2541
F.,: (540) 853 -1145
P: nmil: elerk(nhaanukevu ' guv .IONXI'I IAN F. C'nAI -1, ('MC
.ti'1'V,PI IAN IIi M. MOON REYNOLDS, MMC E.
Depaly City Clerk
('ity Clerk
C ECELIA'r. WEBB, CM('
AWStant ('ily Clerk
May 7, 2015
Gary Walton
5662 Longridge Drive, S. W.
Roanoke, Virginia 24015
Dear Mr. Walton:
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors, for a one -year term of office ending
June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva goy, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
Gary Walton
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a City
representative of the Roanoke Valley- Convention and Visitors Bureau, Board of
Directors.
Sincerely,
'L()LtA'a L
Stephanie M. Moon ReynotdS, MMC"
City Clerk
Enclosures
PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, GARY WALTON was
reappointed as a City representative of the Roanoke Valley Convention and Visitors
Bureau, Board of Directors for a one -year term of office ending June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
City Clerk
CITY OF ROANOKE
TICE OF THE CITY CLERK
215 Chmeh Awn,. , S. W., Snilc 456
Roanoke, Virginia 24011 -1536
'relepu,me: (540)853 -2541
Lax: (5411)X53-1145
1S i li PIIANII: M. NIOON RFIVNOI.n.S, MM('
('ily ('lerk
May 7, 2015
Jeffrey Marks
1909 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Marks-
At k. ('ItAF "I', (Tf ('
oepm> car Cm,�k
('1!(T:LIA 1. \41!1113, CMC
Asxi.vlmn ('iiv ('Ierk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors, for aone -year term of office ending
June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www roanokeva gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing
C
of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Jeffrey Marks
May 7, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a City
representative of the Roanoke Valley- Convention and Visitors Bureau, Board of
Directors.
Sincerely,
n �
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, JEFFREY MARKS was
reappointed as a City representative of the Roanoke Valley Convention and Visitors
Bureau, Board of Directors for a one -year term of office ending June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
May 2015.
i i r
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
R.intoke, Virginia 24011 -1536
'I'clepLnne: (5411)853-2541
Fax: (541))853 -1145
.41 I(141AN11, M. MOON REYNOLDS, MM( P: nndl: elerk(u rommkeva.guv JONAIIIAN E.CRAFTCMC
Lit, (' le, 'k Depaty City Clerk
CECELIA 1. W EBB, CNI C'
Assistant Deputy City Clerk
May 8, 2015
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Council Member Bestpitch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as an Elected representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva eov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
The Honorable William D. Bestpitch
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as an Elected
representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, THE HONORABLE
WILLIAM D. BESTPITCH was reappointed as an Elected representative of the
Roanoke Valley - Alleghany Regional Commission for a three -year term of office ending
June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
>1 n
f � A
City Clerk ' (,
May 8, 2015
The Honorable Raphael E. Ferris
Council Member
Roanoke, Virginia
Dear Council Member Ferris:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as an Elected representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva goy, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1576
Telephone: (540)853 -2541
Fax: (540)853-1145
S "I'EPHANIE M. MOON REYNOLDS,
MMC E -mail elerk(r I..rIokr......
.IONA'1LAN E.CRAFT,CMC
City Clerk
Ileputy City Clerk
CECELIA C WEBB, CMC
Assistant Deputy City Clerk
May 8, 2015
The Honorable Raphael E. Ferris
Council Member
Roanoke, Virginia
Dear Council Member Ferris:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as an Elected representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva goy, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
The Honorable Raphael E. Ferris
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as an Elected
representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, THE HONORABLE
RAPHAEL E. FERRIS was reappointed as an Elected representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
n
City Clerk
c.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenge, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I elephone: (540)X53 -2541
Fax: (540) 853 -1145
S'I'EPIIANIF. M. MOON REYNOLDS, MMC f:- ,nail: clerk(, ro,mnkcvu.gov
City ('1. k
May 8, 2015
Braxton Naff
2131 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Naff :
JONA'I'1IAN 1;. CRAP -1, (TI('
Depaty City Clerk
CECELIA T. WEBB, CM(
Assistant Depu(y City( lerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as a Citizen At Large representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva goy, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
t.
Braxton Naff
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a Citizen
At Large representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Wayne G. Strickland, Executive Director, Roanoke Valley Allegheny Regional
Commission, P.O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, BRAXTON NAFF was
reappointed as a Citizen At Large representative of the Roanoke Valley - Alleghany
Regional Commission for a three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
YYYYYY City Clerk
r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
-rdephonc (540)853 -2541
Fax: (540)853 -1145
S EPHANIF. M. MOON RRYNOLDS, MM( E -area: dcrk(nh0anokern.gov
City Clerk
May 8, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
JONAI HAN E. CRAvr, CM('
Deputy City Clerk
CECELIA I'. WEAR, CHIC
Asustant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as a Citizen At Large representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva aov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Christopher P. Morrill
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a Citizen
At Large representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Wayne G. Strickland, Executive Director, Roanoke Valley Allegheny Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, CHRISTOPHER P. MORRILL
was reappointed as a Citizen At Large representative of the Roanoke Valley - Alleghany
Regional Commission for a three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
r.>II nww�i'rl.n(t",'ii'.2.h1ti I I
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2I ; Chm ch Avenue, S. W., Slue 456
Roanoke, Virginia 24011 -1536
1'elcpLnne: (5411) X53 -2541
Fur: (5411)853 -1145
S'I'EMIANIF M. MOON RENNOLDS, MM( P:mnil: clerkGl'ronuokcvn.AOV
.IONKnIAN E.CRAFI',CM('
ty Clerk
Depuly ('ily Clerk
CE('ELIA'1. WE136, CMC
As%ktant Deputy City Clerk
May 8, 2015
Mark Lawrence
2509 Nottingham Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Lawrence:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as a City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of office ending June 30,
2019.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.aov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Mark Lawrence
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a City
representative of the Virginia Western Community College Local Advisory Board.
Sincerely, 'y
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Dr. Robert Sandal, Secretary, Virginia Western Community College Local
Advisory Board, P.O. Box 14007, Roanoke, Virginia 24038
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, MARK LAWRENCE was
reappointed as a City representative of the Virginia Western Community College Local
Advisory Board for a four -year term of office ending June 30, 2019.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
n,
City Clerk
c3� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I'dehhone: (541)853 -2541
Fax: (540) 853 -1145
SI'EPl1AN11. M. MOON REYNOLDS, MMC 1-ra.t: elerk(,Prom.o ke...gor JONA'1'IIAN E.CRAF`ECMC
('it) Clerk Deputy ('try Clerk
CE( LLIA'r. WEDU, CM(
A.,ism,n Dewlby City Clerk
May 8, 2015
J. Granger Macfarlane
2402 Woodcliff Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Macfarlane'
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as a City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of office ending June 30,
2019.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva oov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
J. Granger Macfarlane
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a City
representative of the Virginia Western Community College Local Advisory Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Dr. Robert Sandel, Secretary, Virginia Western Community College Local
Advisory Board, P.O. Box 14007, Roanoke, Virginia 24038
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, J. GRANGER
MACFARLANE was reappointed as a City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of office ending June 30,
2019.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
r
City Clerk
g� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'felcpLanc (540) 1153 -2541
Fnc: (540)853 -1145
S'I'F PIE ANII; M. MOON RLYNOWI,S, MM( k;nuik elerku1..unukma.gnv
City C k, k
May 8, 2015
James M. Bullington
3230 Orchard Hill Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Bullington:
JONAI'II AN E. CRAF 1, CMC
Deputy City Clerk
Cr.Cr.L1A 1. WEOE, CMC'
As ikta t Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 4, 2015, you were reappointed as a Citizen At Large representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed. For recordkeeping purposes, complete the
online application at www.roanokeva.gov, under Upcoming Vacancies on Council -
appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
James M. Bullington
May 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a Citizen
At Large representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
m. yyl�� 9�e all�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of May 2015, JAMES M. BULLINGTON
was reappointed as a Citizen At Large representative of the Roanoke Valley - Alleghany
Regional Commission for a three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
{�`.f�t Rikn^ -w..9. � t ,. 1 � �'�'t �'$l�li'vq �1✓`..;
! 1
City Clerk
CITY OF ROANOKE
OFFICE OF TI IF CITY CLERK
215 Chul'ch Avenue, S. W., Suite 4561
Roanoke, Virginia 24011 -15 36
IacNun,c: 154111 H51-2" 1
Pm: 15401953 -1145
SII PIIANIII M. MOON IIPVNOI.O %, MM(' IvnalL cicrk¢rruunokwv gnv
ly Clerk
May 8, 2015
Patice L. Holland
5277 Crumpacker Drive, N. W.
Roanoke, Virginia 24019
Dear Ms. Holland:
IONAI IIAN li. ( RAGI, CM('
UcOwy oily ('lc,k
('Ft'131.IAI W1 Mi.('M('
A1,1,ao( 1)1101(('a, Cluk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
May 4, 2015, you were appointed as a Director of the Roanoke Cultural Endowment Board
of Directors for an initial term ending December 31, 2016. For your information, enclosed
is a copy of the By -laws of the Endowment.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a Director of the Roanoke Cultural Endowment Board of
Directors.
Sincerely,
Stephanie M. Moo eyn s, MMC
City Clerk
Enclosures
pc: Katherine Walker, Secretary, Roanoke Cultural Endowment, 204 S. Jefferson
Street, #12, Roanoke, Virginia 24011, w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council, which was held on the fourth day of May 2015, PATICE L. HOLLAND was
appointed as a Director of the Roanoke Cultural Endowment Board of Directors for an
initial term of office ending December 31, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of May
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Tel,ra,re: (540)853 -2541
Fax_ (540) 851 -1145
SfEPIIANIEM_ MOON REYNOLDS, MMC E- mall'. plerk@,,,aekevit
JONATHAN E CRAFT, CMC
City Clerk
Deputy City Clerk
May 8, 2015
CECEUA T. WEBB, CMC
y
Assistant Deputy City Clerk
Sherman P. Lea, Jr.
3773 Norway Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Lea:
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
April 6, 2015, you were appointed as a Director of the Roanoke Cultural Endowment Board
of Directors for an initial term ending December 31, 2017. For your information, enclosed
is a copy of the By -laws of the Endowment.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed. For recordkeeping purposes, complete the online application
at www.roanokeva.gov, under Upcoming Vacancies on Council- appointed Bodies.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a Director of the Roanoke Cultural Endowment Board of
Directors.
Sincerely,
DiM
h l
Stephanie M. Moon eynol MMC
City Clerk
Enclosures
PC: Katherine Walker, Secretary, Roanoke Cultural Endowment, 204 S. Jefferson
Street, #12, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council, which was held on the sixth day of April 2015, SHERMAN P. LEA, JR., was
appointed as a Director of the Roanoke Cultural Endowment Board of Directors for an
initial term of office ending December 31, 2016.
2015
Given under my hand and the Seal of the City of Roanoke this eighth day of May
City Cler"
VML 2015 Policy Committee Nominations
Please return this form by April 17 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343 -3758; email:
jteayCvmI cog
Community & Economic Development
Name &Title:The Honorable Court G. Rosen, Council Member
Name &Title:Wayne Bowers, Director, Department of Economic Development
Environmental Quality
Name& Title: Christopher Blakeman, Environmental Manager
Name & Title:
Finance
Name &Title: Barbara Dameron, Director of Finance _
Name &Title:The Honorable Court G. Rosen, Council Member
General Laws
Name &Title: Daniel Callaghan. City Attorney
Name & Tide:
Human Development & Education
Name &Title: The Honorable Anita J. Price, Council Member
Name &Tide:Stenhanie Moon Reynolds, City Clerk
Transportation
Name &Title: Mark Jamison, Manager, Department of Transportation
Name & Title:
Signed
ROANOKE CITY COUNCIL
CONTINUATION OF RECESSED SESSION
MAY 11, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - -Roll Call. All Present.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
NOTICE:
The recessed Council meeting will be televised live and replayed on Channel 3 on Friday,
May 15 at 7:00 p.m., and Sunday, May 17 at 4:00 p.m. Council meetings are offered with
closed captioning for the hearing impaired.
Statement of Purpose. Mayor Bowers.
Adoption of measures in connection with the City's Recommended 2015 -2016 Fiscal
Year Budget.
Introduction and Consideration of Ordinances and Resolutions:
A Certificate of the Director of Finance advising that funds required for the 2015 -2016
General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of
Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School
Food Services Fund, School Athletics Fund and Grant Fund budgets will be available for
appropriation.
Received and filed
1. Amendment of the City's Fee Compendium for fees charged at the City -owned and /or
controlled parking facilities; and certain library rate adjustments.
Adopted Resolution Nos. 40249- 051115, 40220- 051115, 40221- 051115, 40222 -
051115, and 40223. 051115.(7 -0)
Reassigned first Resolution number due to duplication of a previously
assigned number on May 4. 2015.
2. Amendment of the City Code to increase the motor vehicle license tax on certain
vehicles, trailers, and semitrailers operating within the City.
Adopted Ordinance No. 40224. 051115. (7 -0)
3. Amendment of the City Code to increase the tax rate on the tax on prepared food and
beverages.
Adopted Ordinance No. 40225- 051115. (6 -1, Mayor Bowers voting no)
4. Amendment of the City Code to increase the tax rate levied on real property,
improvements and the special rate for certain energy- efficient buildings.
Adopted Ordinance No. 40226 - 051115. (6.1, Mayor Bowers voting no)
5. Adoption of 2015 -2016 General, Stormwater Utility, Civic Facilities, Parking,
Department of Technology, Fleet Management, Risk Management, School General,
School Food Services, School Athletics, Grant Funds and State Asset Sharing
Program appropriations.
Adopted Budget Ordinance No. 40227- 051115. (6 -1, Mayor Bowers voting no)
6. Endorsement of an update to the Five -year Capital Improvement Program for Fiscal
Years 2016 -2020; and appropriation of funds in connection therewith.
Adopted Resolution No. 40228- 051115 and Budget Ordinance No. 40229-
051115. (7 -0)
7. Appropriation of FY2016 funds for Enterprise Zone.
Adopted Budget Ordinance No. 40230- 051115. (7 -0)
8. Approval of the 2015 -2019 HUD Consolidated Plan and 2015 Annual Plan; and
authorization to submit documentation to HUD for final review.
Adopted Resolution No. 40231 - 051115. (7 -0)
9. Adoption of a Pay Plan for officers, employees and constitutional officers; and
authorization forcertain salary adjustments /increments, merit increases, and monthly
stipends for certain Council- appointed boards and commissions.
Adopted Ordinance No. 40232-051115. (7 -0)
10. Approval of compensation for Council- Appointed officials and certain compensation
benefits for the Director of Finance.
Adopted Ordinance No. 40233-051115. (7 -0)
11. Adjourn. 2:47 p.m.
BARBARA A. DAMERON, CPA
Duectorof Finentt
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011 -1220
Telephone (540) 853 -2821
Fax: (MU) 853 -6142
May 11, 2015
TO: Honorable Mayor and Members of Council
FROM: Barbara A. Dameron, Director of Finance
SUBJECT: Certification of Funding
ANDREA F. TRENT
Assistant Director at Finance
I, Barbara A. Dameron, Director of Finance of the City of Roanoke, in
accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the
City of Roanoke, do hereby certify that funds required for the 2015 - 2016
General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund,
Department of Technology Fund, Fleet Management Fund, Risk
Management Fund, School Fund, School Food Services Fund, School
Athletics Fund and Grant Fund budgets will be available for appropriation.
Director of Finance
BAD:rs
� r
STEPHANIE M. MOON REVNOLDS, MMC
CityCNrk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540) 853 -1145
F -mail de,k(alro n.kx,..,,
June 2, 2015
JONATHAN E. CRAFT, CIVIC
Deputy City Clerk
CECELIA T. W EBB, CMC
Assistant Deputy City Clerk
I am enclosing a revised copy of the first page of Resolution No. 40219- 051115, whereby
the assigned number was changed to 40249- 051115 due to a duplication error.
Please update your records accordingly.
Sincerely,
Iti..i� • �iA1V `��N
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Debbie Mosses, Parking Coordinator
S'I'EPHAN I F.M. MOON REYNOLDS, MMC
City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
"telephone: (540)853 -2541
F.— (5411) 853 -1145
PNpuiL eIr,k(Onumekevn.g-
May 28, 2015
JONATHAN E. CRA1-C CMC
Deputy City Clerk
CECELIA T. WEBB, CIVIC
A.,,ixtent Deputy City Clerk
I am enclosing a copy of Resolution No. 40249- 051115 providing for an amendment of the
fees charged at the City owned and /or controlled parking facilities, namely: Campbell
Garage, Center in the Square Garages, Church Avenue Garage, Elmwood park Garage,
Gainsboro Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot,
Market Lot, and Warehouse Row Lot, effective July 1, 2015, except for the monthly
reserved /unreserved fee for Market Garage, which will be effective January 1, 2016;
authorizing the City Manager to modify, waive, or reduce such parking fees under certain
conditions; providing for assessment of certain fees for late payment or nonpayment of
such parking fees; authorizing the City Manager to issue guidelines to implement,
administer, and enforce such fees, including establishment of eligibility requirements for
obtaining a monthly Residential Parking Permit; and directing amendment of the Fee
Compendium.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting on Monday, May 11, 2015.
Sinccejrreellyy"�'
#1 , f
� M� , ^J
"""! , ri"�� 1v\ t '.I' Stephanie M. Moon Relynolds, MM
City Clerk
Enclosures
PC: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Debbie Mosses, Parking Coordinator
IN THE COUNCIL, OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2015,
No. 40249- 051115.
A RESOLUTION providing for an amendment of the fees charged at the City owned and /or
controlled parking facilities, namely: Campbell Garage, Center in the Square Garage, Church
Avenue Garage, Elmwood Park Garage, Gainsboro Garage, Market Garage, Tower Garage,
Elmwood Lot, Higher Ed Center Lot, Market Lot, and Warehouse Row Lot; authorizing the City
Manager to modify, waive, or reduce such parking tees under certain conditions; providing for
assessment of certain fees for late payment or nonpayment of such parking fees; establishing an
effective date; authorizing the City Manager to issue guidelines to implement, administer, and
enforce such fees; and directing amendment of the Fee Compendium.
WHEREAS, the Williamson Lot was sold on April 13, 2015, to Tazewell Development,
LLC, as authorized by Ordinance No. 40112-111714, adopted on November 17, 2014, and is no
longer owned by the City of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
The current parking fees for the Campbell Garage as set out below shalt be amended
in accordance with the following new fee schedule:
Campbell Garage
Fee Schedule
R- (image and Parking Lot foes 2015- draft 429 15 doo
CURRF.NTFEE
NEW FEE
Monthly unreserved
$35/m.
$40 1,,,a
Short term weekdays
_
8amto4pin
Per 5 h
$1.00
$1.00
Daily Maximum
$6.00 (after 2.5 hours)
58.00 o on 3.5 hours
Short term weeknights
$2.00 Flat rate
$3.00
4 pm to 9pm
Saturday
FREE
Sunday
FREE
Daily Early Bird Special for
_
Enter before 9 am, as shown by the ticket For Heat day, and the parker pays —the—
weekdays
Lesser of the regular parkin Feeg s or $3.00 for that day.
Monthly Residential
$8.75 /me
�— $20.001,ao
R- (image and Parking Lot foes 2015- draft 429 15 doo
2. T1IC cuncnt parking fees 4n the ('cntor in Oie S(ILMIC Garage shall he amended in
"CordilneC with the following new foe schedule:
Center in the Squlu.e Garage
Fee Schedule
3. The CnlTent parking fees for the Church Avenue Garage shall be amended in
accordance with the following new fee schedule:
Church Avenue Garage
Fee Schedule
Short term weekdays
8 am to 4 pm
Ni-.5 hr
Daily Maximum
Short ten, weeknights
4 pill to 9 om
FEE
$1.00 I $1.00
$6.00 (after 2.5 how ") $8.00 (after q 5 ho
$2.00 flat rate $3.00JIntrate
FREE
R Gmzgeand Parking Lot fees 2015- FMAdoc
2
CURRUN'f Flit?
NEW FEE
Moodily reserved
$90/olo
Monthly unreserved
$70 /mo
$I05hrzo
_
Shor llcrm weekdays
- --
— $851na
9amlo4pm
Pei .5 hr
Daily Maxinmm
$1.00
$6.00 (after 25 houre�
$ 1.00
Short trim Monday - Thursday
.$3.00 that rate
__ vg_00 (a(er 3.5 ha
4 ym l0 9 ),1',
$4.00 /dal rote
Short lean Friday 4 pot to 12 am
$3.00 flat rate
_ (midnight)
$4.00J7al rNe
Saturday (except 4 pm to 12 am-
FREE
—
ntidnight )
FREE
Short term Saturday
$3.00 flat rate
4 pin to 12 am (midoi,hn
$4.00 fin[ rote
3. The CnlTent parking fees for the Church Avenue Garage shall be amended in
accordance with the following new fee schedule:
Church Avenue Garage
Fee Schedule
Short term weekdays
8 am to 4 pm
Ni-.5 hr
Daily Maximum
Short ten, weeknights
4 pill to 9 om
FEE
$1.00 I $1.00
$6.00 (after 2.5 how ") $8.00 (after q 5 ho
$2.00 flat rate $3.00JIntrate
FREE
R Gmzgeand Parking Lot fees 2015- FMAdoc
2
4. The current parking fees for the Glmwood Pad< Garage shall be alicncicd in
accordance with the following new fee SChedLlle:
1?Imuvoud Park Cal age
Fee SrhedulP
5. The cutTent parking fees for the Gainsboro Garage shall be amended in accordance
Will' the following new fee schedule:
Gainsboro Garage
Monthly mveseved $45/mo
Monthly student
unreserved _ $22.50/m
Short term weekdays
8 am to 4 pm
Per hr $.50
rt term weeknights $2.00 flat rate
4 pm to 9 pm Note: A .$ I discount off of the evening rate
will be made available for Roanoke Higher
Education Center students with appropriate
student documentation when presented to the
attendant on duty.
FREE
R- Garage and Parking rot fees 2015 - FNALdn,
$45/mo
$.50
d3.00J1of rote
Note: A $1 discount off of dre evening
rate will be made available for
Roanoke Higher Education Center
students with appropriate student
documentation when presented to the
3
6. The current pmidng fees for the ME" -ket Garage shall be amended in accordance with
the following new fee schedule:
Market Gnragc
$85 /m.
Fee Schudnlc
$65 / mo
$901mo
Short tent weekdays
CURREN "I TUE - --
N14W F Fl—
We 0IIy rescrved
$85/m°
Momhly unrcvcrved
$65 /mo
$90 /mo
Daily Maximum
$6.00 (after 2.5 hours)
$70 /mo
Shore term weekdays
--
(c(yec'lioe ✓ala(alq 1, 201
8 am to 4 pm
$3.00f1at,t,
Pot 5hr
Daily Maximum
$1,00
Wter2.5 hours)
,$ 1.00
Shore term wcekni �
5hts
_,$6.00
--
$2.00 flat into
_ $R. 00 ((%rer 3.5 hours)
4
_ u1to9pm
$2.00 flat into
$3.00,Par into
Saturday(excepl 4 pm log
FREP
$3.00 flat rate
pm)
FREE
Short term Saturday
$2.00 flat rate
41 to 9 o1n
x3.00fiat rare
7. The current parking fees for the Tower Garage shall be amended in accordance with
the following new fee schedule:
Tower Garage
Monthly reserved
$85 /m.
Month) unreserved
>?
$65 / mo
$901mo
Short tent weekdays
_ - --
$70 /ma
8an pm
Per .5 hr
$1.00
Daily Maximum
$6.00 (after 2.5 hours)
$L00
38.00 (rjer 3_S ho
Short term weelmi hts
B
-
$2.00 flat fate
4 pm to9pm
$3.00f1at,t,
an day (except 4 pin to 9
FREE
pin
FREE
Short teem Saturday
$2.00 flat into
4 inn to 9 mr
$3.00 flat rate
R- Garage end Parking Lor fae 2015 - FWALdoc
4
The cumunt parking fees for the Elmwood Lot shall he amended in accordance with
the following new Ibe schedule:
Elumoud l.ot
CtIKRFNT PI °E 7 --7- --NEW PF.E
_'M"I ly uwcvcrvea .^, .. . $50 /nto
Short Icon wcckdayc _ - N55 /nl:
R am lo Pm
Per _5 hr $1.00
Daly M— ......... _ $1.00
Enter
The cun'entpai king fees for the Higher Ed Center Lot sball be amended in accordance
with the following new fee schedule:
Higher Ed Center Lot
IiLeroge end Parking Ini fees 3015 - PINAL&,
I 0. The ewrcut parking fees for the Market Lot shall be amended in accordance with the
following new fee Schedule:
Mal ket Lot
F" Srh"I"i
NEW
SbOo Icnn weekdays
marnrro
8 and l0 4 pm
Per .5 In
Daily Maximum
$1.00
$6D0 (after 2.5 hoes �—
$1.00
_
Shore terin Weeknl hts
6
$2.00 flat rate
— 98.00 Ole, 3.5 ho
4 pm lo9pm
$3.00 jlae rare
_
Saturday (except 4 pm to 9 purl
FAE6
Shore Cl Ill Saturday
F12EE
flat
11. The Current parking fees for the Warehouse Row Lot shall be amended in accordance
With the following new fee schedule:
Warehouse Rnw Lot
12. The parking fees set forth herein will not be applicable to parking agreements that
provide for a specific parking fee or other method of payment for a specified period of time unless
ft- Garegcund N,king Lot fees 2015 - rMAS.doc
6
Otherwise providod for in such agrecmenls or until such agreements expire Or are tcl-minated. Nor
will such parking fees be applicable to City parking programs except as setford, in such progrnms.
13. 7' lie above mentioned New Fee SCI Cdn10.S for file indicated parking facilities, charges,
and related matters will be effective 7 Lily 1, 2015, except for the monthlyl'CSCrVediLim'CSe1Ved fec for
Market Garage, which will be effective January 1, 2016.
14. The City Manager is hereby authorized to issue such guidelines as the City Manager
deems appropriate in order to implement, administer, and enforce the fees and matters provided for
in this Resolution, including the establishment of eligibility requirements for obtaining a monthly
Residential Parking Permit.
15- The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412- 032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fees to be charged at Campbell
Gauge, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro
Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot, and
Warehouse Row Lot.
ATTEST:
City Ier�lidvl.
R- Garage ova Puking at fees 2015 - FINAL.dao
tilAPB ANI li M. MOON REYNOLDS, MMC
Ca, Clerk
Sheila Umberger
Director of Libraries
Roanoke, Virginia
Dear Ms. Umberger:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chm"ch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telupkunc (540)853 -2541
Fur: (540)953 -1145
E ?moil: elerk(n:roanokeva.6ov
May 12, 2015
JONA'I'II AN E. CRAVE cm '
Deputy City Clerk
CECDIAA T. WEBB, C'MC
A,,kUnt Deputy City Clerk
I am attaching copy of Resolution No. 40220 - 051115 amending certain fees for after hour
use of the community rooms at the Jackson Park Branch, Gainsboro Branch, and Raleigh
Court Branch of the Roanoke Public Libraries, at a cost of $50.00 per hour, effective
July 1, 2015, with neighborhood organizations being exempted.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015.
Sincerely,
F�
,�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
'jil F"i\
11
IN THE COUNCIL OF T111; CITY OF ROANOICE, VIRGINIA
The 11th day of May, 2015.
No. 40220 - 051115.
A RESOLUTION amending certain fees as set out below to be charged for after hour use of the
community rooms at certain branches of the Roanoke Public Libraries; providing for an effective date; and
directing amendment of the Fee Compendium.
BE IT RESOLVED by the Council of City of Roanoke that:
The fees for after hour use of the community rooms at the Jackson Park Branch, Gainsboro
Branch, and Raleigh Court Branch of the Roanoke Public Libraries will be $50 per hour. Neighborhood
organizations shall be exempt from this fee.
1 For purposes of this exemption, "neighborhood organizations" shall be defined as those nonprofit
organizations that are organized said formed for the purpose of promoting the public awareness, interests and
advancement of a specific geographic area located within the City of Roanoke, and are recognized by the City
of Roanoke as constituting a neighborhood organization.
3. The Fee Compendium of the City, maintained by the Director of Finance and authorized and
approved by the City Council by Resolution No. 32412- 032795, adopted March 27, 1995, effective as of that
date, shall be amended to reflect the new fee to be charged by the Roanoke Public Libraries for the use of such
community rooms, under the heading of Library.
4. Resolution No. 32412- 032795 is hereby amended to the extent and only to the extent of any
inconsistency with this Resolution.
5. The fees established by this Resolution shall remain in effect until amended by this Council.
6. This Resolution shall be in full force and effect on and after July 1, 2015.
ATTEST:
N I LPI IAN I M. MOON REYNOLDS, NIM('
City Clerk
Sheila Umberger
Director of Libraries
Roanoke, Virginia
Dear Ms. Umberger:
CITY OF ROANOKE
OFFICF OF THE CITY CLERK
215 Chnreh Avenue, S. W., Swie 456
Roanoke, Virginia 24011-1536
'1'e1r,h c (5411)X5,1 -2541
Par: (5411) X53 -(145
1:m1il: de'lo— oan.ke —.gor
May 12, 2015
JONA I [IAN E. CRARr, CM(
Dapaty City Clerk
('('ELIA 1. WEDD,('M(
ZnExnt Deputy City Clerk
I am attaching copy of Resolution No. 40221 - 051115 establishing certain fees for the Main
Library Reading Porch, and directing amendment of the Fee Compendium, effective
July 1, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015.
Sincerely,
N . � 4tik�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Cameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
i
IN'I'ill; COUNCIL OF TI IF CITY OF 12OAN0IU?, VIRGINIA
The 11th day of May, 2015.
No. 40221 - 051115.
A RESOLUTION establishing certain fees for the Main Library Reading Porch; directing
amendment
()('tile Pee Compendium; and providing for an effective date.
BE IT RESOLVED by the Council Of tile City of Roanoke as follows:
1. 'Ilre fee compendium of the City of Roanoke, maintained by the Director of Finance
and authorized and approved by the City Council by Resolution No. 32412- 032795, adopted March
27, 1995, effective as of that dale, shall be amended to include the following new fees under the
heading of Library.
The fee due to the City for use of the Main Library Reading Porch shall be as follows:
Library opening to 5:00 p.m. $50.00 per hour
5:00 p.m. to Libraty closing $100.00 oer horn
Use in conjunction with Elmwood Park
a.m. to 5:00 p.m.)
Use in conjunction with Elmwood Park
5:00 p.m. — end of event or 11:00 p.m.)
event (8:00 � $250.00 flat fee
Evening event (after 1 $250.00 flat fee
se in conjunction with Elmwood Park All Day event (8:00 I $400.00 flat fee
a.m. -11:00 p.m.)
2. Resolution No. 32412- 032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution
3. This Resolution shall be in full force and effect on and after July 1, 2015,
ATTEST:
rj rn
City Clerk
S'I'ITIIANII( M. MOON REYNOLDS, MM('
(i1v Clerk
Sheila Umberger
Director of Libraries
Roanoke, Virginia
Dear Ms. Umberger:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
@lepleone: (540)853 -2541
Fax: (540)853 -1145
F n.il: derk(Proannkevn . gm
May 12, 2015
.IONA'I'HAN I-('RAPT',('M('
DepiO ('ily ('leik
('1!(KI.IA 1. WERR, ('M('
A%Ni and Depaly('ily Clerk
I am attaching copy of Resolution No. 40222- 051115 establishing certain fees for sending
and receiving facsimiles at the Roanoke Public Libraries; and directing amendment of the
Fee Compendium, effective July 1, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015.
Sincerely,
1'1�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
IN '1'111 ±C'OUNC'IL OF'flli? C't "fY OI' ROANOKIi, VIRGINIA
The 11th day of May, 2015.
No. 40222 - 051115.
A RESOLUTION establishing certain fees- for sending and receiving facsimiles at the
Roanoke Public Libiarics; directing amendment of the Fee Compendium; and providing for an
effective date.
BF.1T RESOLV ED by the Council of the City of Roanoke as follows:
I . The fee due to the City for sending and /or receiving faxes at the City's libraries
shall be as follows:
Sending aFax - $3.00 for the 1" page; $1.00 per each additional page
Receiving a Fax - $1.00 per page; $1.00 per each additional page
2. The Fee Compendium of the City of Roanoke, maintained by the Director of
Finance and authorized and approved by the City Council by Resolution No. 32412- 032795,
adopted March 27, 1995, effective as of that date, shall be amended to include the foregoing new
fee tinder the heading of Library.
3. Resolution No. 32412 - 032795 is hereby amended to the extent and only to the extent
of any inconsistency with this Resolution.
4. The fees established by this Resolution shall remain in effect until amended by this
Council.
5. This Resolution shall be in full force and effect on and after July 1, 2015.
ATTEST:
City Cle,
S E1'IIAN I M. MOON IIPYNOI.IIS, MM('
Cily ('1w k
Sheila Umberger
Director of Libraries
Roanoke, Virginia
Dear Ms. Umberger:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chlu'ch Avenue, S, W., Suite 456
Rumloke, Virginia 240114536
lkPh -n1: (540) 853 -2541
Irnz: (540)853 -1145
P. snail: elerlQfromrokeva.gov
May 12, 2015
JONAI'IIAN E. CItAP`I', CM('
Dlpnly City C)ei4
CECELIA 9. WEDD, CMC
Assirsanl Deputy ('sly Clark
I am attaching copy of Resolution No. 40223- 051115 updating and providing for
adjustment of fees charged by the Roanoke Public Libraries for damaged or lost library
materials; and directing amendment of the Fee Compendium, effective July 1, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015,
Sincerely,
Stephanie M. Moon eynolds, MMC
City Clerk
Enclosures
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF TIIl? CITY OF ROANOKF, V112GINIA
The 11th day of May, 2015.
No. 40223 - 051115.
A RESOLUTION updating and providing for adjustment of fees charged by the Roanoke
Public Libraries for damaged or lost library materials, as set out below; directing amendment of
the Fee Compendium; and establishing an effective date_
WHEREAS, by Resolution No. 38800-051010, adopted on May 10, 2010, City
Council established certain charges to be charged at all City libraries and amended the Fee
Compendium to reflect such revised fees, effective July 1, 2010; and
WHEREAS, the types of media at the libraries have changed since the previous
amendments were made to the Fee Compendium, some of the fees are now obsolete m products
no longer exist.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Fee Compendium of the City of Roanoke, maintained by the Director of
Finance and authorized mid approved by the City Council by Resolution No. 32412- 032795,
adopted March 27, 1995, effective as of that date, shall be amended to include the following fees
under the heading of Library:
- -�- is nereny amended to the extent and only to the
extent of any inconsistency with this Resolution.
4. The fees established by this Resolution shall remain in effect until amended by
this Council.
This Resolution shall be in full force and effect on and after July 1, 2015.
ATTts F.
City °rl�t. • Cdr✓
aCITY COUNCIL AGENDA REPORT
To:
Honorable Mayor and Members of City Council
Meeting: May 11, 2015
Subject: FY2016 Amendment of Fee Compendium
Background:
The recommended Fiscal Year 2015 -16 budget includes proposed parking rate
and library rate /fee adjustments.
Considerations:
1. Parking Fees
A recent update to the 5 -year Parking Fund capital improvement program
identified the need to address structural /preventive repairs, elevator system
upgrades, and equipment upgrades. Retained earnings are used to address
capital needs. Over the past few years, revenues have remained flat thus
diminishing retained earnings. After reviewing market rates, the following rate
adjustments are recommended to provide additional revenue to address
identified capital needs.
Garage/Fee Title
Current Fee
Proposed Fee
Campbell Garage
• Monthly unreserved
$35 /month
$40 /month
• Short term weekdays
$6.00 (after 2.5 hours)
$8.00 (after 3.5 hours)
daily maximum
• Short term weeknights
$2.00 flat rate
$3.00 flat rate
4pm to 9pm
• Monthly Residential
$8.75 /momh
$20.00 /month
Center in the Square Garage
'
• Monthly reserved
$90 /month
$1 QS /month
• Monthly unreserved
$70 /month
$85 /month
• Short term weekdays
$6.00 (after 2.5 hours)
$8.00 (after 3.5 hours)
daily maximum
• Short term Monday -
$3.00 flat rate
$4.00 flat rate
Thursday 4pm to 9pm
• Short term Friday 4pm
$3.00 flat rate
$4.00 flat rate
to 12am (midnight)
• Short term Saturday
$3.00 flat rate
$4.00 flat rate
4pm to 12 am
(midnight)
• Monthly Residential
$17.50 /month
$20.00 /month
Church Avenue Garage
• Monthly unreserved
$65 /month
$70 /month
• Short term weekdays
$6.00 (after 2.5
hours)
$8.00 (after 3.5
hours)
daily maximum
• Short term weeknights
$2.00 flat rate
$3.00 flat rate
4pm to 9pm
• Monthly Residential
$16.25 /month
$20.00 /month
Elmwood Park Garage
• Monthly unreserved
$65 /month
$70 /month
• Short term weekdays
$6.00 (after 2.5
hours)
$8.00 (after 3.5
hours)
daily maximum
• Monthly Residential
$16.25 /month
$20.00 /month
Gainsboro Garage
• Short term weekdays
$5.00 (after 4.5
hours)
$6.00 (after 5.5
hours)
8am to 4pm daily
maximum
• Short term weeknights
$2.00 flat rate
$3.00 flat rate
4pm to 9pm
• Monthly Residential
$11.25 /month
$20 /month
Market Garage
• Monthly reserved
$85 /month
$90 /month
(effective Jan 1,
2016)
• Monthly unreserved
$65 /month
$70 /month
(effective Jan 1,
2016)
• Short term weekdays
$6.00 (after 2.5
hours)
$8.00 (after 3.5
hours)
8am to 4pm daily
maximum
• Short term weeknights
$2.00 flat rate
$3.00 flat rate
4pm to 9pm
• Short Term Saturday
$2.00 flat rate
$3.00 flat rate
4pm to 9pm
• Monthly residential
$16.25 /month
$20.00 /month
Tower Garage
• Monthly reserved
$85 /month
$90 /month
• Monthly unreserved
$65 /month
$70 /month
• Short term weekdays
$6.00 (after 2.5
hours)
$8.00 (after 3.5
hours)
daily maximum
• Short term weeknights
$2.00 flat rate
$3.00 flat rate
• Short term Saturday
$2.00 flat rate
$3.00 flat rate
• Monthly Residential
$16.25 /month
$20.00 /month
Higher Ed Center Lot
• Short term weekdays
$5.00 (after 4.5
hours)
$6.00 (after 5.5
hours)
8am to 4pm daily
maximum
• Short term weeknights
$2.00 flat rate
$3.00 flat rate
• Monthly residential
$11.25 /month
$20.00 /month
Market Lot
Current Fee
Proposed Fee
• Monthly unreserved
$70 /month
$75 /month
• Short term weekdays
$6.00 (after 2.5 hours)
$8.00 (after 3.5 hours)
daily maximum
Raleigh Court Branch.
• Short term Saturday
$2.00 flat rate
$3.00 flat rate
4pm to 9 pm
organizations are
• Monthly residential
$17.50 /month
$20.00 /month
Warehouse Row Lot
• Monthly unreserved
$60 /month
$65 /month
• Short term weekdays
$6.00 (after 2.5 hours)
$8.00 (after 3.5 hours)
daily maximum
N/A
$100 /hour
• Monthly residential
$15.00 /month
$20.00 /month
2. Library Fees
With the recent and ongoing renovations to the Main Library and Raleigh Court
Branch, adjustments to certain fees are recommended due to additional public
space which may be rented. Additionally, new fees are recommended to
address faxing services provided by the libraries and fines which result from
damage to media cases as well as overdue fines for magazines and "hot pick"
print and audio items.
Fee Title
Current Fee
Proposed Fee
Community Room
$50 /hour
Same fees would apply.
Rental
(all users)
Includes the addition of
(Jackson Park &
Raleigh Court Branch.
Gainsboro Branches)
Neighborhood
organizations are
exem t from these fees.
Main Library Reading
Porch
Library opening to 5pm
N/A
$50 /hour
5pm to Library close
N/A
$100 /hour
Use in conjunction with
N/A
$250 flat fee
Elmwood Park day time
events
Use in conjunction with
N/A
$250 flat fee
Elmwood Park evening
events (5pm - end of
event)
Use in conjunction with
N/A
$400 flat fee
Elmwood Park event
(Sam - 11 m)
Library Fax Charges
Sending Faxes
Receiving Faxes
N/A
N/A
$3 for I" page $1 per
additional page
$1 for 1" page; $1 per
additional page
Library Fines
Books (print and audio)
N/A
$1 /day; $5 maximum
- Hot Picks
Other Adult Books
N/A
$0.02 /day; $5maximum
Juvenile Books
N/A
$0.02 /day; $5maximum
Comic Books
N/A
$0.02 /day; $1 maximum
Magazines
N/A
$0.10 /da ; $l maximum
Damage Charges
Damaged or Lost
$1
$15
Audiobook Case
Each Damaged or Lost
$10
$15
Disc - Audiobook
Damaged /Lost Disk,
$1
$5
Case or Media Bag
Lost or fully damaged
N/A
Cost of item +
item
processing fee of $5
Lost or fully damaged
N/A
Cost of item +
paper back
processing fee of $1
Recommendation:
Adopt the attached resolutions amending the City's Fee Compendium (fee and
rate schedule) to reflect the aforementioned fees, effective July 1, 2015, except
for the monthly reserved and unreserved rates for the Market Garage. The
monthly reserved and unreserved rates for the Market Garage are effective
January 1, 2016.
Authorize the City Manager to take such other actions and to execute such
further documents, approved as to form by the City Attorney, as may be
necessary to establish, implement, and enforce the above fees.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Debbie Moses, Parking Coordinator
Sheila Umberger, Director of Libraries
S1 EP11ANIE M. MOON ItF.VNO(DS, MM('
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnreb Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'rvlepi ie: (540)85} }541
fox: (5411)853 -1145
P: nmil: cicrk(vtvunoluv0.euv
May 12, 2015
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
.IONA'1'IIAN 1•,. CRAPr, ('AIC
Deputy City C1crk
('E('PA.IA 1. WEBB,CMC
M,kivnt Deputy City Clerk
I am enclosing copy of Ordinance No. 40224- 051115 amending Section 20 -28, Tax
imposed, of Article II, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, of the
Code of the City of Roanoke (1979), as amended, to increase the vehicle license tax rate
on certain motor vehicles, trailers, and semitrailers operating within the City of Roanoke,
as authorized pursuant to Section 46.2 -752 of the Code of Virginia (1950, as amended,
consistent with the rates and limits authorized by the laws of the Commonwealth of
Virginia, effective July 1, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its effective
date.
Sincerely,
QQ AL, 44-
Stephanie M. Moon olds, MMC
City Clerk
Enclosures
PC: The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
IN'1'11F COUNCIL Op'I't -IL CI'I'y 01' 12OANOIUi, V112GINIA
The 11th day of Nay, 2015.
No. 40224 - 051115.
AN ORDINANCE amending Section 20 -28, Tax inmosed, of Article II, Vehicle
Licenses, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke
(1979), as amended, to increase the vehicle license tax rate on certain motor vehicles,
trailers, and semitrailers operating within the City of Roanoke, as authorized pursuant to
Section 46.2 -752 of the Code of Virginia (1950) as amended, consistent with the rates
and limits authorized by the laws of the Commonwealth of Virginia; providing for an
effective date; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. Section 20 -28, Tax imposed, of Article 11, Vehicle Licenses, of Chapter 20, Motor
Vehicles and Traffic,of the Code of the City of Roanoke (1979), as amended, is amended and
reordained to read and provide as follows:
Sec. 20 -28. - Tax imposed.
An annual license tax is hereby imposed on the motor vehicles, trailers and
semitrailers listed below and operating within the city as follows:
(a) Twenty eiigh dollars ($28.00241.410) for each passenger vehicle and track
under ten thousand (10,000) pounds gross vehicle weight rating, taxicabs
and- aE#er-�ehir aeepF -fair -rest OF hil e ape at d Wuh- ,- ehaeffc�+r -frx -the
tratr,:l- xirkHica�Hl ssenger;�tvhich ripe` ate;- ra- fhritt{d.tpehne- pursnam -fo
pears- issued -4w- the -state eP pxrat- ioa- ctxuass+au- as-
fee
t+ireel -4ry -law,
and including motor homes, provided such passenger vehicle or motor
home is not kept or used for rent or for hire, or is not operated under a
lease without a chauffeur.
(b) Thirty dollars ($30.00) for each a- private - passenger vehicle or motor
pi�vme, that
hns,xgmss vehicle -wei ht r, -11-9 o- fever ten thousand (10,000) pounds
pounds nr nvcr Boas vchide weight soling, if such ]wsscuger %chill, ur
motor hnmc vehicle is not used for the transportation of passengers for
compensation and is not kept ur used for runt or for hire or is not operated
uncles it ICaae without chauf(cur. "I Ilis:aihsed ion does uol apply to vehicles
used as coiamnu ram ers.
(e) 'Iwavty ( $)u.00) dull.,, h la�iw ahs aud.Am wducles I.cpl Ins rent or
tine opcland with ;, r Ili ullwi for fit( h:wspp,lal,ou of passcnbc,g which
operate, ui should aper,lc pmsuanl to panels ,Sued by the s9alc
uupnnd,cn conuniwvnn as irquiiul bl I nr' of such uhTdc uushs MOO
10,800 pounds gloss sehulc wc,g,hl "am".. In the event Suit %chide
uc,ghs 10,000 pounds gods w chic Ic ww cighl rarmb of above, the lax will he
(went) eight dollars (.$2N.00), I:hn subvccliun does not apply lu vehicles
used as connnon earners. _-
(dc) Twenty dollars ($20.00) for each trailer or semitrailer designed for use as
living quarters her human beings, which trailers shall include, but nor he
l hutted to, Camping lrailcrs.
(rd) Fifteen dollars ($15.00) for a motorcycle, with or without it
sldccnr.
(to) Twenty dollars ($20.00) for a bus used exclusively for transportation to
and from Sunday school or church, for the purpose of divine worship
,eguujlc_ss uhgoss vch,cle w%right rating,
fg) Iwwegty dollars 1$20,00) for all _school buses, ugaullcss (il gnus vehicle
weight rating. -
(]if) Thirty dollars ($30.00) for other passenger - carrying vehicles, trailers mul
scroll Imi lcrs Ihi.S subsection does not apppi y to _vehicles used as
common car ters. -- - -- - -- _ --
(ig) The gross vehicle weight rating shall be used for computing all taxes
required by this article to be based upon the weight of the vehicle. For
purposes of this article, the term "gross vehicle weight rating" shall mean
the manufacturer's maximum rated capacity of a vehicle, including the
weight of the base vehicle, all added equipment, driver and passengers,
and cargo.
(fit) The applicant for a license bears the burden of proof that the vehicle for
which the license is sought is entitled by weight, design and use to be
licensed at the tax tendered by the applicant.
(16) The license taxes required by this Code to be paid for the operation of
motor vehicles used for rent or hire shall not be required for the operation
of any motor vehicle with a normal seating capacity of not more than
twelve (12) adult persons including the driver (i) while used not for profit
in transporting persons wilt), as a common undertaking, bear or agree to
bear all or a pait of the actual casts of such operation, or (ii) while used by
it lessee jointing or hiring such vehicle for a period of twelve (12) months
or 1011901 under a written Icasc or ugreejnenC and fir the purpose if this
verfiou . scry 01hcj motor rchmle Icasyvl under a Icgse or
111nrniujl of I: rnonlhs m rngre every Hoch m01nj vet »ele shall be treated
js a pnvale motor vehicle for which the annual license tax shall be as soil
lortlj in Scclion 20 -2X(0) 1)r (b) of Ihfa ch.gan as_applicabb, Iwc11l -y
dfllnl ' 1$30_(10).
QI) The license taxes to be paid by the owners of all motor vehicles not
designed and used for the transportation of passengers shall be determined
by reference to the gross vehicle weight rating of the vehicle or
combinatnn of vehicles of which it is a part, and according to the
Provisions of this article.
The tax for a pickup or pane] truck shall be twenty, do7larsci I'll dollars
($21;0.00)) -if the gross vehicle weight rating is_pnder -ten thousand
(101000) pounds pnunds Anil dull} f lial, 1$13(10(1) 1hsueh cehidc is loin
thousumi pounds ur morcra I«s. --
In the case of a combination of a truck or tractor truck and a trailer or
semitrailer, each vehicle constituting a part of such combination shall be
taxed as a separate vehicle, but, for the purpose of determining the gross
vehicle weight rating group into which any such vehicle falls, the
combination of vehicles of which such vehicle constitutes a par shall be
considered a unit, and the aggregate gross vehicle weight rating of the
entire combination shall determine such gross vehicle weight group. The
tail ka,atrailer to[ jeuutrailcr ecxrstiftming a- pall e4 xtehcfnuhinatitar41dl
be twenty de11rrr VO,,0(R; fm,, dcd, 4,owewer —ifx eh:r-.rtlei -ej - rn+t+eeilur
c,,cc-e¢-Is-- o- gross, - vehiela weigbr Ruing af- terHflnus. ,d Fi,NOF} }- pimmrrls
finch {es shall be thirry dc*Ilxra(S -14 )N .
ml<) The license tax to be paid by the owner of a one -wheel or two -wheel
trailer of a cradle, flatbed or open pickup type which has a body width not
greater than the width of the motor vehicle to which it is attached at any
time of operation, which is pulled or towed by a passenger car or station
wagon, or a pickup or pane] truck having an actual gross vehicle weight
rating not exceeding five thousand (5,000) pounds, and which is used for
carrying property not exceeding one thousand five hundred (1,500) pounds
at any one (1) time, and for all trailers designed exclusively to transport
boats shall be six dollars and fifty cents ($6.50), lu the event such trailer
]nom an actu jl gujss vehjch weight inning mm-e th n one
-thousand five
I)nj)iirul aNC#s9e�1500 }�pomds and less than tell thousand 10000
pounds [he hccnse tux sh ll be werl dojlal, f, O 00) '1710 hcunsc tax
shall bc_thnty dollars ('S3000 if the Irailer has _,3n actual oss vehicle
w cjclnl ratin of ten thousand { 10,000 sounds and attove._Nmi ring herein
shall be construed as applying to the tees for trailers or semitrailers
designed lur use as living quartets for human beings, or to those trail", or
semitrailers operated under IC &SC or rental agrccmont, or opgatod for
compensation.
(111) Notwithstanding the provisions above, upon nmcipt of an application on a
form prescribed by the commissioner of revenue and receipt of written
evidence Gone one (1) of the aimed tortes that an applicant for the annual
motor vehicle license was a prisoner of war and was honorably
dischmged, if not currently a member of the armed forces, the annual
motor vehicle license shall be issued with no tax being assessed. Issuance
of such free license shall be limited to passenger vehicles and pickup or
panel trucks as defined in § 46.2 -100, Code of Virginia. No individual
shall be issued a free license under this subsection for more than one (1)
vehicle. Any person who is not a person described in this subsection and
who willfully and falsely represents himself or herself as having the
qualifications to obtain the free annual license shall be guilty of a traffic
infraction punishable by a fine of not more than one hundred dollars
($100.00).
(nm) Notwithstanding the provisions above, the motor vehicle license tax for an
antique motor vehicle, as defined in and licensed pursuant to Title 46.2,
Code of Virginia shall be a one -time tax of five dollars ($5.00). In order to
qualify for such rate, owners of such vehicles must file an application
therefor with the conmissioner of revenue upon such forms as prescribed
by the Commissioner. Such license shall remain in effect for such period of
time as the antique motor vehicle is titled in the name of the applicant.
(pn) Notwithstanding the provisions above, there shall be no license tax for
1110peds, auglCycicet and vehicles with a gross weight exceeding ten
thousand (10,000) pounds owned by museums officially designated by the
Commonwealth.
too Nurovisums under this section shall
be crnistrued as imposing a license
tax of fee on any Motor vehicl , !ruler or semihader in excess of the
aunn.nrts uuthouud by the Jews of the Conunonv, calth of Virginia.
2. Pursuant to §12 of the Roanoke City Charter the second reading of this
ordinance by title is hereby dispensed with.
3. This ordinance shall be in fill] force and effect on and after January 1, 2016.
ATTEST � y
VI^aty
City ClcrK.
A'1'lil'11ANIL M. MOON REVNOLII,9, NIA,
Cily('lerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 ('Larch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'Telephone: (540)x53 -2541
Fox: (540)853 -1145
L: mail: Cler k(wronookeva.pov
May 12, 2015
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
JON A 1'IIAN F. CIZAVI', (TH'
Ihpoly City Clerk
CE( EIJA T. WEXI3, CMC
M WLI Nepal, City Clerk
I am enclosing copy of Ordinance No. 40225- 051115 amending Section 32 -284, Levv of
tax; amount, of Article XIV, Taxation, of the Code of the City of Roanoke (1979), as
amended, to increase the tax rate on the tax on prepared food and beverage from the rate
of five percent to the rate of five and % percent on the purchase of all food and beverages
sold in the city in or from a restaurant, whether prepared in such restaurant or not, and
whether consumed on the premises or not, as authorized by Section 58.1 -3840 of the
Code of Virginia (1950), as amended, effective July 1, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its effective
date.
Sincerely,
Stephanie M. Moon ynolds, MMC
City Clerk
Enclosures
PC: The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
v/)1/ , INTHECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Ox-' The 11th day of May, 2015.
No. 40225- 051115.
AN ORDINANCE amending Section 32 -284, L_vy of tax: amou rt, of Article XIV, Tax
on Prcnaral Food and Beverage, of Chapter 32, Taxation, of the Code of the City of Roanoke
(1979), as amended, to increase the tax rate on the tax on prepared food and bevel age from the
I ate of five percent (5 %) to the rate of five and 1/2 percent (5.50 %) on the purchase of all food
and beverages sold in the city in or from a restaurant, whether prepared in such restaurant or not,
and whether consumed on the premises or not, as authorized by Section 58.1 -3840 of the Code of
Virginia(1950), as amended; providing for an effective date; and dispensing with the second
reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
L Section 32 -284, Levy of tax amomPt, of Article XIV, Tax on Preuared Food and
Beverage, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, is
amended and reordained to read and provide as follows:
Sec. 32 -284. - Levv of tax amount.
In addition to all other taxes and fees of any kind now or hereafter imposed by
law, a tax is hereby levied and imposed on the purchaser of all food sold in the
city in or from a restaurant, whether prepared in such restaurant or not and
whether consumed on the premises or not, or by a caterer regardless of place of
delivery or consumption. The rate of this tax shall be five nqd 112 percent
(5.59-° i�5) percent of the amount paid for such food, }irorirk,c7� .l vever�#aat e
rxkr' F' be-scwen (7� rµ
peree- af{la� annauiu�aiel- RjFSen- 4r- fiwrff�rr-
3aly - },
Wit, until- �uue�3(In ?A42;_ #+vhielrfime -the 'NHdaf
Pei cent. In the computation of this tax, any fraction of one-half cent (($0.005) or
more shall be treated as one cent ($0.01).
2. Pursuant to §12 of the Roanoke City Charter the second reading of this ordinance
by title is hereby dispensed with.
3, 'Phis nnlinuncc shall bc, ill Bill liatc and UHCCt ou July I, 2015.
A'I "I'ES'I':
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Clulrck Avenue, S. W., Snit,, 456
Roanoke, Virginia 24011 -1536
1'elephune: (540)853 -2541
Pax: (540)953 -1145
5'ILPIIANIE.M. MOON UTANOLDS, MM( E-mail: elcrkGi runnukeva'pO4 JONAIl1AN l,.CRAl-1',CMC
City Clerk Dep,ny ( ity Cierk
May 12, 2015 CECELIA r. WERB, CMC
AeeisL'uV nepiity City Clerk
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 40226- 051115 amending Section 32 -16, Levied
Rate, of Division I, Generally, of Article Il, Real Estate Taxes Generally, of Chapter 32,
Taxation, Code of the City of Roanoke (1979), as amended, to increase the tax rate levied
on real property and improvements from the rate of $1.19 on every $100.00 of the fair
market value of such property, to a rate of $1.22 on every $100.00 of the fair market value
of such property, and to increase the tax rate levied on buildings that qualify for the special
rate for certain energy - efficient buildings pursuant to Division 9, Tax Rate for Certain
Energy- Efficient Buildings, of Chapter 32, Taxation, of the Code of the City of Roanoke
(1979) as amended, from the rate of $1.07 on every $100.00 of the fair market value of
such buildings, to the rate of $1.10 on every $100.00 of the fair market value on such
buildings, effective July 1, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its effective
date.
Sincerely,
tyyl,�w.�at►
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Susan S. Lower, Director, Real Estate Valuation
Neil Holland, Building Commissioner
IN'PHE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2015.
No. 90226 - 051115.
AN ORDINANCE amending Section 32 -16, Levied'.Rate, of Division I, Generally, of
Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, Code of the City of Roanoke
(1979), as amended, to increase the tax rate levied on real property and improvements from the
rate of one dollar and nineteen cents ($1.19) on every one hundred dollars ($100.00) of the fair
market value of such property, to a rate of one dollar and twenty two cents ($1.22) on every one
hundred dollars ($100.00) of the fair market value of such property, and to increase the tax rate
levied on buildings that qualify for the special rate for certain energy- efficient buildings pursuant
to Division 9, Tax Rate for Certain Energy- Efficient Buildings, of Chapter 32, Taxation, of the
Code of the City of Roanoke (1979) as amended, from the rate of one dollar and seven cents
($1.07) on every one hundred dollars ($100.00) of the fair market value of such buildings, to
the rate of one dollar and ten cents ($1.10) on every one hundred dollars ($100.00) of the fair
market value on such buildings; providing for an effective date; and dispensing with the second
reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 32 -16, Levied; Rate, of Division 1, Generally, of Article II, Real Estate Taxes
Generally, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is
amended and reordained to read and provide as follows:
Sec. 32 -16.- Levied: rate
Pursuant to section 2, subsection (1), Roanoke Charter of 1952, as amended, and
pursuant to the provisions of the general law of the state, and in order to provide
revenue for the operation and administration of the city government, the payment
of principal and interest upon the city debt, the operation of the public schools,
and for other municipal expenses and purposes, there is hereby imposed and
levied, and there shall be collected, for the tax year commencing July 1, 2015, and
for each tax year thereafter, a tax upon all real estate and improvements thereon
not expressly exanpt from taxation and not the property of a public service
corporation, at the rate of one dollar and t +ineteen t,cnta two -cents ($L'_2 4-3) on
every one hundred dollars ($100.00) of the lan mn het value of such property, and
at the late of one dollar and Mn -n,ni cents ($1.10 -07) on every one handled
dollars ($100.00) of the fair market value of buildings that qualify for the special
rate for certain energy - efficient buildings pursuant to Division 9, Tax Rate for
Certain Energy - Efficient Buildings, of Chapter 32, Taxation, of this Code.
2. Pursuant to § 12 of the Roanoke City Charter the second reading of this ordinance by
title is hereby dispensed with.
3. This ordinance shall be in full force and effect on July 1, 2015.
ATTEST:
m.4
Cri} l crk. �
1
S'1 VI'II AN I E. M. MOON It PYN OLDS, MM(
('ily Clerk
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Rnunokc, Vi, ginla 24011-1536
'I Clephonc. (540)953 -2541
Ear: (540)85 3-1145
E- ,M]: 0c. W11 rnnnokevn.gov
May 12, 2015
.IONA 1'I IAN P. caner, ('M('
Depnly (ill ('Icrk
CI9('11AA1.. Waa13,CMC
AllWam De 1, ('il y ('leek
I am attaching copy of Budget Ordinance No. 40227 - 051115 adopting the annual General,
Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management,
Risk Management, School General, School Food Services, School Athletics, Grant Funds,
and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year
beginning July 1, 2015, and ending June 30, 2016.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its passage.
Sincerely, yy��,,��,,�,�-
44-4- �_� ��
Stephanie M. Moon Reynolds, MMC
City Clerk
Attachment
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director of Management and Budget
Dr. Rita Bishop, Superintendent, Roanoke City Public Schools
Robyn Schon, Global Spectrum General Manager
Roy Mentkow, Director, Department of Technology
Dwayne D'ardenne, Stormwater Manager
Debbie Moses, Parking Coordinator
Michael Cosby, Fleet Manager
Keith Holland, Community Resources Program Administrator
Christopher Perkins, Chief of Police
Jackie Clewis, Risk Manager
t..
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2015.
No. 40227- 05111.5.
AN ORDINANCE adopting the annual General, Stormwater Utility, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics, Grant Funds, and State Asset
Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2015, and ending June 30, 2016; and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General,
Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet
Management, Risk Management, School General, School Food Services, School
Athletics and Grant Funds, and State Asset Sharing Program in the fiscal year
beginning July 1, 2015, and ending June 30, 2016, shall constitute General, Stormwater
Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk
Management, School General, School Food Services, School Athletics, Grant Funds,
and State Asset Sharing Program, and that as much of the same as may be necessary
be, and the same is hereby appropriated to the following uses and purposes, to -wit:
Revenues
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental Revenue - State &
Federal
Charges for Current Services
Miscellaneous
Total Revenues
Appropriations
Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
Juvenile and Domestic Relations Court Clerk
Magistrate
General District Court
Circuit Court
Commissioner of the Revenue
Sheriff
Jail
Commonwealth's Attorney
Cost Collections Unit
City Council
Mayor Bowers
Vice -Mayor Trickle
Council Member Lea
Council Member Bestpitch
Council Member Price
Council Member Rosen
Council Member Ferris
$3,208,814
15,329,260
$1,808,872
91,088
$255,757
14,004
2,760
3,292
1,500
4A65
1,860
1,500
$109,827,000
78,120,000
1,195,000
1,284,000
206,000
69,791,000
10,976,000
652,000
$272,051,000
$1,376,585
1,658,774
1,030,933
31,489
6,510
27,860
574,082
1, 212, 608
18,538,074
285,138
City Attorney
City Clerk 1,132,079
Municipal Auditing 498268
733,126
Department of Finance
$2,717,182
Real Estate Valuation
1,207,219
Board of Equalization
11,501
- -- - —_ -.—
3,935,902
Residual Fringe Benefits
Miscellaneous
3,331,042
Transfers to School Fund
50,000
Transfers to Greater Roanoke Transit Company
77,794,000
Transfers to Debt Service Fund
1,812,105
Transfer to Other Funds
13,116,023
Funding for Reserves
4,565,487
Electoral Board
1,000,000
Office of Communications
374,180
City Manager
390,689
Roanoke Arts Commission
904,160
Economic Development
269,220
Memberships and Affiliations
1,612,307
Personnel Lapse
3,230,838
Contingency
(2.258,633)
Department of Management and Budget
1,463,008
590,599
Human Resources
$1,282,070
Employee Health Services
715,000
1,997,070
E911 Center
$2,539,544
E911 Wireless
575,000
—
3,114, 544
Director of General Services and
Sustainability
$237,359
Purchasing
501,368
738,727
Building Maintenance
$4,970,989
Custodial Services
716,032
5,687,021
Fire Administration
$729,804
Fire Support
702
11,048,544
Fire Operations
,172,
1
Emergency Management
125,633
21,076,683
Director of Public Works
$174,558
Solid Waste Management
6,734,726
Transportation - Streets and Traffic
4,199,042
Transportation - Paving
3,658,679
Transportation
- Snow Removal
218,033
Transportation
- Street Lighting
1,133,989
Transportation -
Engineering & Operations
2,018,893
Environmental Management
268,612
Engineering
1,419,340
Planning and Development
Building Inspections
Neighborhood Support
Neighborhood Services
Parks
Parks & Recreation Administration
Recreation
Community Recreation
Park Programming
Outdoor Education
Sponsorships and Development
Athletics
Social Services
Youth Haven
Outreach Detention
Health Department
Mental Health
Human Services Committee
Comprehensive Services Act (CSA)
Police Administration
Police Investigation
Police Patrol
Police Services
Police Training
Police Animal Control
Libraries
Law Library
Virginia Cooperative Extension
Total Appropriations
$1,429,737
971,620
120,657
1,382,760
$3,064,823
1,391,045
1,744,243
9,285
3,000
81,572
38,500
72,680
$640,195
281,814
$2,360,135
2,930,603
14,038,330
2,814,440
631,717
1,334,205
$3,786,238
127,971
72,267
19,825,872
3,904,774
6,405,148
25,999,891
922,009
1,475,000
448,890
409,052
10,764,000
24,109,430
3,986,476
$272,051,000
Stormwater Utility Fund
Revenues
Operating
Non - Operating
Total Revenues
Appropriations
Operating
Total Appropriations
Civic Facilities Fund
Revenues
Non - Operating
Total Revenues
Appropriations
Operating Expenses
Debt Service
Total Appropriations
$3,741,985
___ $806,588
$4,548,573
_ $4,548,573
$4,548,573
$2,138,890
$2,138,890
$547,065
______L591,825
$2,138,890
Parking Fund
Revenues
Operating
Total Revenues
$3,495,000
Appropriations
Campbell Garage
Market Garage
$167,234
Elmwood Park Garage
281,093
Center in the Square Garage
179,213
Church Avenue Garage
225,815
Tower Garage
291,956
Gainsbom Garage
276,184
Market Lot
208,456
Elmwood Lot
15,499
Warehouse Row Lot
22,468
Higher Ed Center Lot
20,615
Operating
37,565
Debt Service
378,347
Total Appropriations
1,390,555
$3,495,000
Department of Technology Fund
Revenues
Operating
Total Revenues
$6,777,425
$6,777425
Appropriations
Technology - Operating
Technology - Capital Outlay
$4,700,483
Radio Technology - Operating
950,000
Radio Technology- Capital Outlay
691,002
Total Appropriations
-----_415,940
$6,-
Fleet Management Fund
Revenues
Operating
Non - Operating
$6,619,158
Total Revenues
100,000
$6,719,158
Appropriations
Operating Expenses
Capital Outlay
$3,948,021
Total Appropriations
__. 2,771,137
$6,719,158
Risk Management Fund
Revenues
Operating
Total Revenues
$15,756,089
$15,756,089
Appropriations
Risk Management Administration
Risk Management - Other Expenses
,163,185
$1 $1,592,904
Total Appropriations
$15,756,089
School General Fund
Revenues
$162,575,203
Appropriations
$162,575,203
School Food Services Fund
Revenues $7,152,836
Appropriations
$7,152,836
School Athletics Fund
Revenues
$1,800,000
Appropriations
$1,800,000
Grant Fund
Revenues
Total Revenues
$266,776
Appropriations
Regional Drug Prosecutor
Victim Witness
$55,375
Virginia Juvenile Community Crime Control
38,701
Act
Homeless Assistance Team
127,380
Total Appropriations
45,320
$266,776
State Asset Sharing Program
Revenues
State Asset Forfeiture
Total Revenues
$45,000
$45,000
Appropriations
Law Enforcement Expenditures
Total Appropriations
$45,000
$45,000
Z That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That the Director of Finance be, and she is hereby authorized and directed to
transfer between accounts such appropriations and wages for the labor force as may be
necessary to cover cost of labor performed by one department for another.
4. That funding for all outstanding encumbrances, at June 30, 2015, are re-
appropriated to the 2015 -16 fiscal year to the same department and account for which
they are encumbered in the 2014 -15 fiscal year.
5. That this ordinance shall be known and cited as the 2015 -16 General,
Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet
Management, Risk Management, School General, School Food Services, School
Athletics, Grant Funds, and State Asset Sharing Program Appropriation Ordinance; and
6. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
S I FPIIANI E. Al. MOON REVNO1.115. MM,
Cily Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avennq S. W., Suite 456
Roanoke, Virginia 24011 -1536
're1fPI1n1l1': (5411) 851 -2541
Fax: (5411)853 -1145
k:n,nil: cic,'k(r 0.11mkevngs
May 12, 2015
.IONA I IIAN E. CRAF I', CMC
DePnty City Clerk
CIX ELIA "I'. WEnit, CMC
Av'.visbutl Deputy City Clerk
I am attaching copy of Resolution No. 40228- 051115 endorsing the update to the City's
Five -Year Capital Improvement Program for Fiscal Years 2015 -2019 in the recommended
amount totaling $156,130,568.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015.
Sincerely,
%Res, \la1 h4/
Stephanie M. Moo C
City Clerk
Attachment
PC: Donald G. Gurney, Bond Counsel, Hawkins Delafield and Wood, LLP
Kevin Rotty, Managing Director, Public Financial Management, Inc.
Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools
Robyn Schon, Global Spectrum General Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
ypipi�
IN Tl lli COUNCIL OF "11 -1F CITY OF ROANOKE, VIRGINIA
The 11th day of Nay, 2015.
No. 40228- 051115.
A RFSOLUTION endorsing the update to the Capital Improvement Program submitted
by the City Manager by letter dated May 11, 2015.
WHEREAS, by letter dated May 11, 2015, the City Manager has presented an update to
the City's Five -Year Capital Improvement Program for Fiscal Years 2015 -2019 in the
recommended amount totaling $156,130,568.00;
WHEREAS, the Capital Improvement Program and the funding recommendation for
Projects is affordable and consistent with previous discussions by City Council and actions taken
by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the Capital
Improvement Program;
'THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain update
to the Five -year Capital Improvement Program for the City of Roanoke for Fiscal Years 2015-
2019, and the related funding recommendations, as set out in the letter of the City Manager dated
May 11, 2015.
K IMeastty "early Men1111e1Q015Vcappial impmveaienp program 206 -19 doc
ATTEST:
Ir.. , et��
City Cien,
5'I EPIIANIC M. MOON REYNOLDS, MMC
City Clerk
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Snile 456
Roanoke, Virginia 24011 -1536
'relcyh ^nc (540)853 -2541
F-: (540)X53 -1145
F laik rlerk0.rnu.. .LLnm.COv
May 12, 2015
JONATHAN E. CRAFT, CMC
Depnly City Clerk
C ECELIA T. W EBB, CMC
AsAshmt Deputy City Clerk
I am attaching copy of Budget Ordinance No. 40229- 051115 appropriating funding for the
FY 2016 -2020 Update to the Capital Improvement Program; and amending and
reordaining certain sections of the 2015 -2016 General, Capital Projects, and Risk
Management Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its passage.
Sincerely,
Stephanie M. Moo Reynolds, MMC
City Clerk
Attachment
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2015.
No. 40229- 051115.
AN ORDINANCE to appropriate funding for the FY 2016 -2020 Update to the
Capital Improvement Program, amending and reordaining certain sections of the 2015-
2016 General, Capital Projects, and Risk Management Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 General, Capital Projects, and Risk Management Funds
Appropriations be, and the same are hereby, amended and reordained to read and
Provide as follows:
General Fund
Appropriations
Other Equipment
Miscellaneous
01- 260 - 1310 -9015
$ 430,571
Capital Projects Fund
01- 300 - 9410 -2170
190,425
Appropriations
Appropriated from General Revenue
08 -530- 9552 -9003
500,000
Contingency
Appropriated from General Revenue
08- 530 - 9575 -9220
10,037
Appropriated from General Revenue
08- 300 - 9612 -9003
08- 300 - 9613 -9003
100,000
Appropriated from General Revenue
08- 610 - 9647 -9003
100,000
125,000
Appropriated from General Revenue
08 -530- 9802 -9003
165,000
Appropriated from General Revenue
08- 610 - 9929 -9003
32,200
Appropriated from General Revenue
Revenues
08- 620 - 9757 -9003
100,000
Transfer from General Fund
08- 110 - 1234 -1037
1,132,237
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 11, 2015
Subject: Capital Improvement Program Update FY 2016 -2020
Background:
The Capital Improvement Program (CIP) for Fiscal Years 2016 -2020 is a plan
recommended for approval by City Council for anticipated capital project expenditures
to be incurred over the next five years and is a revision of the Fiscal Years 2015-2019
plan.
Considerations:
As part of the financial planning /budget development process City Council was briefed
on projects to be funded through additional bond issuance and cash. The total Capital
Improvement Program for Fiscal Years 2016 -2020 is comprised of capital projects with
estimated expenditures of $1 56,130,568 as outlined in Attachment A.
Council authorization of debt issuance is required for planned issuance each fiscal year
and is requested through a separate report at a Council meeting after the adoption of
the CIP Update to ensure that the public hearing notices are published in accordance
with code requirements. The public hearing will be scheduled at a later date.
The CIP anticipates debt issuance each year as outlined below.
FY 2016
• School Facility Maintenance and Improvements - $8,500,000
• Bridge Renovation -
$5,650,000
• Library Master Plan -
$3,577,000
• Parks and Recreation Master Plan -
$1,000,000
• Civic (Berglund) Center Improvements -
$1,500,000
• Stormwater Management-
$1,920,000
• Curb, Gutter and Sidewalk Program -
$1,000,000
• Streetscape Improvements -
$ 500,000
• Passenger Rail Infrastructure -
$2,500,000
Total:
$26,147,000
FY 2017
• School Facility Maintenance and Improvements - $5,000,000
• • Bridge Renovation - $6,900,000
• Library Master Plan - $2,845,000
• Parks and Recreation Master Plan - $2,500,000
• Civic (Berglund) Center Improvements - $1,500,000
• Stormwater Management- $1,120,000
• Curb, Gutter and Sidewalk Program - $1,000,000
• Streetscape Improvements - $ 500,000
Total: $21,365,000
FY 2018
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation -
$3,100,000
• Library Master Plan -
$2,769,000
• Parks and Recreation Master Plan -
$2,500,000
• Civic (Berglund) Center Improvements -
$1,500,000
• Stormwater Management-
$1,120,000
• Curb, Gutter and Sidewalk Program -
$1,000,000
• Streetscape Improvements -
$ 500,000
• Fire Facility Master Plan -
$ 810,000
Total:
$18,299,000
FY 2019
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation - $3,250,000
• Library Master Plan - $ 550,000
• Parks and Recreation Master Plan - $2,500,000
• Civic (Berglund) Center Improvements - $1,500,000
• Stormwater Management- $1,120,000
• Curb, Gutter and Sidewalk Program - $1,000,000
• Streetscape Improvements - $ 500,000
• Fire Facility Master Plan - $5,400,000
• 911 Center- $1,500,000
Total: $22,320,000
FY 2020
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation -
$4,500,000
• Library Master Plan -
$5,000,000
• Parks and Recreation Master Plan -
$2,500,000
• Civic (Berglund) Center Improvements -
$1,500,000
• Stormwater Management-
$1,120,000
• Curb, Gutter and Sidewalk Program -
$1,000,000
• Streetscape Improvements -
$ 500,000
• Fire Facility Master Plan -
$ 645,000
• 911 Center-
$10,000,000
Total:
$31,765,000
Funding budgeted for debt service is based on the capital project planning model.
Budgeted debt service funding not needed until bonds are issued and debt service
payments begin is used to cash fund selected projects or for a specific purpose. The
amount available for one -time use is $1,253,233.
Funding in the amount of $500,000 is included in the Transfer to Capital Projects Fund
for Bridge Maintenance Projects and may be appropriated to project accounts for FY
2016.
During the budget development process, Council was advised of the recommended use
of one time funding for the following:
• YMCA of Roanoke Valley
S
100,000
(fourth installment of capital contribution)
• Virginia Museum of Transportation -
$100,000
• Virginia Museum of Transportation
$
100,000
(third installment of capital contribution
• Capital Project Contingency -
$ 10,037
• Jefferson Center
$
100,000
(third installment of capital contribution)
• Percent for Art -
$ 32,200
• Arts Endowment
S
125,000
• Capital Project Contingency
S
10,037
• Percent for Art
$
32,200
• Voting equipment and Other Operating
One -Time Expenses
$
78S,996
TOTAL
$1,253,233
Recommended Action:
Approve a resolution endorsing the update to the CIP
Appropriate $500,000 included in the FY 2016 Transfer to Capital Projects Fund
Account and $1,253,233 included in the FY 2016 Transfer to Other Funds unit to the
respective accounts established by the Director of Finance for the following projects:
• Bridge Maintenance-
$500,000
• YMCA of the Roanoke Valley -
S100,000
• Virginia Museum of Transportation -
$100,000
• Jefferson Center Foundation -
$100,000
• Arts Endowment-
$125,000
• Capital Project Contingency -
$ 10,037
• Transportation - Street Lighting -
$165,000
• Electoral Board -
$430,571
• Percent for Art -
$ 32,200
The remaining funding in the amount of $190,425 is budgeted in the Transfer to Other
Funds unit and will be transferred to departmental budgets during the course of the
fiscal year for identified one -time needs.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Donald G. Gurney, Bond Counsel, Hawkins Delafield & Wood LLP
Kevin Rotty, Managing Director, Public Financial Management Inc.
Robyn Schon, Global Spectrum General Manager, Roanoke Civic Center
Projected Spending Analysis - Fiscal Years 2016 -2020
Project Category/Description
Buildings:
911 Center
Fire Facility Master Plan
Library Master Plan
TOTAL - Buildings
Economic Development
Arts and Cultural Capital Cod ribu$ons
TOTAL - Economic Development
Parks:
Greenways and Trails
Parks and Recrealon Master Plan
TOTAL - Parks
Schools:
School Improvements
TOTAL - Schools
Storm Drains:
Neighborhood Stem Drain Program
TOTAL - Storm Drains
Streets, Sidewalks and Bridges:
Bridge Renova$on /Replacement Program
Curb, Gutler and Sidewalk Program
Passenger Rail Infrastructure
Streetscape Project Improvements
VDOT Highway Project
TOTAL - Streets, Sidewalks and Bridges
Civic Center Fund:
Civic (Berglund) Center Renovamns
TOTAL - Civic Center Fund
:rl y121r][4i0W111II07M. n
Total
Projected
FY 2016 FY 2017.20 Expenses
$ -
$
11,630,368
$
11,630,368
$ -
$
6,879,574
$
6,879,574
$ 1,973,079
$
13,819,810
$
15,792,889
$ 1,973,079
$
32,329,752
$
34,302,831
$ 545,000
$
500,000
$
1,045,000
$ 545,000
$
500,000
$
1,045,000
$ 5,728,291
$
-
$
5,728,291
S 2,563,540
$
10,000,000
$
12,563,540
$ 8,291,831
$
10,000,000
$
18,291,831
$ 8,500,000 $ 20,000,000 $ 28,500,000
$ 8,500,000 $ 20,000,000 $ 28,500,000
$ 3,580,000 $ 4,480,000 $ 8,060,000
$ 3,580,000 $ 4,480,000 $ 8,060,000
$ 6,378,333 S 29,819,897 $ 36,198,230
$ 2,904,099 S 4,000,000 $ 6,904,099
$ 50,000 $ 6,121,634 $ 6,171,634
S 1,522,553 $ 2,000,000 $ 3,522,553
$ 28,666 $ 4,933,613 $ 4,962,279
$ 10,883,651 $ 46,875,144 $ 57,758,795
S 2,175,017 $ 5,997,094 $ 8,172,111
$ 2,175,017 $ 5,997,094 $ 8,172,111
$ 35,948,578 $ 120,181,990 $ 156,130,568
i
\I'FPIIANIE M. MOON REYNOLDS, NIMC
City Clerk
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chni ch Avenue, S.W., Suite 456
Roanol(e, Virginia 24011 -1536
'I'el,b.ne: (540)85.1-2541
F.x: (5411)853 -1145
Email: eler kGBrnanoke...gm
May 12, 2015
JONAI 11 AN E. ($AI' r, C'MC
Depuly City Clerk
CFCE;1,1 A R WRRII, CMC
Aer1.011M Depnh' C'ill' Clerk
I am attaching copy of Budget Ordinance No. 40230 - 051115 appropriating funding from
Economic and Community Development Reserve for the Enterprise Zone Projects; and
amending and reordaining certain sections of the 2015 -2016 Capital Projects Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its passage.
Sincerely,
*;�n1
galklw-
J on Red
City Clerk
Attachment
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director, Management and Budget
Wayne Bowes, Director, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2015.
No. 40230- 051115.
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve for the Enterprise Zone Projects, amending and reordaining
certain sections of the 2015 -2016 Capital Projects Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 08- 310 - 9736 -9003 $ 100,000
Fund Balance
Economic and Community Development 08 -3365 (100,000)
Reserve - Unappropriated
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
A �n- A �
City Clerk"
QCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 11, 2015
Subject: Appropriation of FY 16 Funds for Enterprise Zone
Background:
A revised Virginia Enterprise Zone program was established by the General
Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone
is a geographically defined area designated by the Governor. The state and
local government enter into a partnership to encourage business expansion and
recruitment by offering both state and local incentives. The City of Roanoke
has two main zones, Zone One A and Zone Two. Zone One A has one sub zone
and Zone Two has two additional sub zones. The primary difference between
the zones is that the building facade grant is available only in Zone One A and
its sub zone which incorporates the older industrial areas in the core of the City
and downtown and the maximum caps differ slightly for certain fee rebates and
programmatic incentives. There is a Parking Lot grant, which is exclusive to
Zone Two. This grant provides incentives to businesses to pave gravel parking
lots that have a direct connection to a City storm water detention pond, in order
to decrease ongoing, long -term maintenance of these facilities.
Considerations:
A requirement of designation is that the City of Roanoke offers certain local
incentives. These incentives were set forth in the original application and
subsequent amendments approved by City Council. In order for the City of
Roanoke to continue to offer the local incentives as set forth in the designation
application and subsequent amendments, an annual appropriation of funds is
needed. Based on funds remaining from previous appropriations, additional
funding in the amount of $100,000 has been identified to provide for program
grants and rebates, such as facade grants, fire retrofit grants, and review and
utility hookup rebates, anticipated for Fiscal Year 2016. The building facade
improvement program has become a very popular and useful tool in Enterprise
Zone One A over the past several years. As of April of this fiscal year, $145,440
in facade grant funding leveraged approximately $342,125 in additional
estimated private investment in building facade improvements. In many cases,
these facade improvements are part of overall building rehabilitation projects,
which result in additional real property investment.
Recommended Action:
Adopt the accompanying budget ordinance appropriating $100,000 from the
Economic and Community Development Reserve to the Facade and Retrofit
Grants and Review and Utility Hookup Rebate programs accounts established by
the Director of Finance.
Christ&p -Weer P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Wayne Bowers, Director of Economic Development
Robert Ledger, Economic Development Manager
try` CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Snite 456
Roanoke, Virginia 24011 -1536
'f0ep11u1te: (540)851-2541
6nx: (541))853 -1145
S I'BPIIANO, M. MOON REYNOLDS, M MC E -mail elerk(at.m: ukev..,— JONA "I IIAN I!. ('1(AF
('ity ('lerk 1, ('MC
0el"I" City ('lerk
CFC ITIA "r. WEItR, CMC
May 12, 2015 &'Sktanl llePt"Y City clerk
Keith Holland
Community Resources Program Administrator
Roanoke, Virginia
Dear Mr. Holland:
I am attaching copy of Resolution No. 40231 - 051115 approving the 2015 -2019
Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to
submit the approved Consolidated Plan, and to execute and submit any necessary
documents pertaining thereto, to the United States Department of Housing and Urban
Development for final review and approval; and authorizing the execution of all necessary
documents pertaining to such Consolidated Plan.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015.
Sincerely,
' ��y
Stephanie M. Moon Rey s, M C
City Clerk
Attachment
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director, Management and Budget
Christopher Chittum, Director, Planning, Building and Development
Barbara A. Dameron, Director of Finance
�(rr
IN 9111? C'OUNC11, UI' "fl Its CITY OF ROANOKE, VIRGINIA
The 11th day of Nay, 2015.
No. 40231 - 051115.
A RESOLUTION approving the 2015 -2019 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Consolidated Plan, and to execute
and submit any necessary documents pertaining thereto, to the United States Department of Housing
and Urban Development (}IUD) for final review and approval; and authorizing the execution of all
necessary documents pertaining to such Consolidated Plan.
WHEREAS, in cadet to receive Comnnmity Development Block Grant (CDBG), HOME
Investment Partnership (HOME), and Emergency Solutions Grant (ESG) funding, l IUD requires that
entitlement localities such as the City of Roanoke submit a 5 -year Consolidated Plan and Annual
Updates;
WHEREAS, the current 5 -Year Consolidated Plan for the City of Roanoke will expire on
June 30, 2015;
WHEREAS, opportunities for community input regarding the 2015 -2019 Consolidated Plan
and the 2015 -2016 Annual Plan were provided at public meetings held November 19, 2014, and
April 20, 2015, and at a City Council public hearing on April 23, 2015, by a 30 -day public review
and comment period beginning April 5, 2015, and ending May 4, 2015, by dissemination of
information to the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's
office and HUD Community Resources Division for public inspection, by letters to a mailing list of
interested individuals and organizations, including the Roanoke Neighborhood Advocates, and by
publishing information in local print media and on the City's website; and
HUD plan Approval 2015- I6_dae
WIIERP.AS, the 2015 -2019 Consolidated Plan and the 2015 -2016 Annual Plan must be
approved by this Council and received by HUD on or about May 15, 2015, to ensure timely receipt
of new entitlement funds.
TI-Q?REPORB, BE IT ABSOLVED by the Council of the City of Roanoke as follows:
1. The City Manager, or the City Manager's designee, is hereby authorized, for and on
behalf of the City, to submit the approved 2015 -2019 Consolidated Plan to HUD for review and
approval, and to execute all necessary documents pertaining to such Consolidated Plan, such
documents to be approved as to form by the City Attorney.
2. The City Manager, or the City Manager's designee, is hereby authorized, for and on
behalf of the City, to submit the approved 2015 -2016 Annual Plan to HUD for final review and
approval, and to execute all necessary documents pertaining to such Annual Update, such documents
to be approved as to form by the City Attorney,
3. The City Manager is authorized to execute such subgrant agreements and
amendments as may be required pursuant to the Annual Plan, and as may otherwise exceed the City
Manager's authority under Section 2 -124 of the Code of the City of Roanoke, as amended, such
subgrant agreements or amendments to be within the limits of funds provided for in the Consolidated
Plan and the Annual Plan and to be approved as to form and as to execution by the City Attorney, all
as more particularly set forth in the City Manager's letter dated May 11, 2015, to this Council.
�ATTjE,,S�T::
A 7'TT_"�
City Clerk.
Hun elan Approval 2015-16 doc
2
a
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 11, 2015
Subject: Approval of 2015 -2019 HUD Consolidated Plan and 2015 -2016
HUD Annual Plan
Background:
Since 1991, the City of Roanoke has received entitlement funds from the US
Department of Housing and Urban Development under the Community
Development Block Grant (CDBG), HOME Investment Partnership (HOME) and
Emergency Solutions Grant (ESG) programs. While these funds have declined in
recent years, approximately $2.0 million in new federal funds are expected in
FY 2015 -16. Coupled with limited program income and unexpended prior -year
funds, approximately $2.8 million will be available to assist with the City's
housing and community development needs.
In order to receive these yearly grants, the City must submit a five -year
Consolidated Plan and related Annual Plans to HUD for approval. The
Consolidated Plan describes the City and its priorities and objectives for the
anticipated funds for the next five years. It also includes an Annual Plan
describing the planned uses of the funds estimated to be available for the first
of the five years. Each Annual Plan thereafter provides the activities to be
funded for the given year and the amount of funding apportioned to each
activity. The 2015 -2019 Consolidated Plan will cover the period from July 1,
2015, to June 30, 2020, and is the successor to the current five -year plan,
which expires June 30, 2015.
Considerations:
Development of the 2015 -2019 Consolidated Plan began in 2014 with the
efforts of an internal staff team to review and update information contained in
the current five -year plan and to review the 2010 study that prioritized a list of
neighborhood target areas. Coupled with the 2010 study and the efforts of the
Roanoke Redevelopment and Housing Authority's submission to HUD for a
potential $30 million Choice Neighborhood Grant, an area known as the
Melrose- Orange Target Area was selected as the focus of HUD funds for at least
the next 5 years.
As part of the plan development process, numerous opportunities were offered
to the public for its participation. These included direct outreach through
interaction with the Roanoke Neighborhood Revitalization Partnership, use of
social media and MyRoanoke to promote an online survey to establish goals and
objectives, links to the City's webpage, and a public meeting on November 19,
2014 conducted by City staff. No comments were received at that meeting,
but the online survey posted during that time resulted in 196 responses, which
were incorporated into the development of the Consolidated Plan.
In addition, the proposed Consolidated Plan document was made available for a
30 -day public review and comment period from April 5 through May 4, 2015.
No formal comments were received during that 30 -day period. Furthermore,
City Council public hearings were held on April 20, 201 S and April 23, 2015,
with no public comments being received at those two hearings.
The 201 5 -2019 Consolidated Plan includes the Annual Plan for FY 201 5 -2016,
the first year of the new five -year period, which begins July 1, 2015. For the
coming year, the following sources and amounts will be available:
CDBG Entitlements
$1,536,172
CDBG Carry Over
600,000
HOME Entitlements
415,552
HOME Carry Over
150,000
ESG Entitlements
138.444
Total HUD Funds
$2,840,168
To ensure that availability of the new entitlements will be effective as of July 1,
2015, HUD must receive the 2015-2019 Consolidated Plan by May 15, 2015. A
copy of the proposed Consolidated Plan is attached to this report for the City
Council's information.
Recommended Action:
Approve the 2015 -2019 Consolidated Plan which contains the 2015 -2016
Annual Plan, and authorize the City Manager, or the City Manager's designee, to
execute and submit this document to HUD for final review and approval, and to
execute any necessary additional documents pertaining thereto, all such
documents to be approved as to form by the City Attorney.
---- -- ---- -- - aril-- - - - - --
ti topher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director of Planning, Building and Development
Keith Holland, Community Resources Program Administrator
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 2015.2016 ANNUAL PLAN
Overview
The City of Roanoke anticipates receiving approximately $2.0 million in new funds annually from the U.S. Department of Housing
and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships
( HOME) and Emergency Solutions Grant(ESG). Roanoke is an entitlement community under these HUD programs. Thismeans
that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The
amount that the City receives then depends on how much Congress appropriates for the entire nation.
CDBG
CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic
development and from job training to construction projects. For the 2015 -2016 program year, the City will receive $1,536,172 in
new CDBG funds, a reduction of $16,991 in 2014 allocation. However, with carry-over and program income, the City estimates
that a total of $2,136,172 million in CDBG funds will be available. CDBG funds are primarily intended to benefit low- and moderate -
income persons and areas, though a limited amount can also be used for reducing slums and blight in economically distressed
areas. The amount of funds that can be used for administration, planning and human services is also limited by regulation.
HOME
The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new
construction, homeownership assistance and improvements to rental housing. The City has been receiving HOME funds since
1992. For the 2015 -2016 program year, the City is expected to receive $415,552 in new HOME funds. This represents a decrease
of 14.4% from current year allocations. Including carry-over and program income, the City estimates that a total of $565,552 in
HOME funds will be available, HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity
projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by
Community Housing Development Organizations( "CHDOs"). Current CHDOs include Habitat for Humanity, TAP, and Community
Housing Partners.
ESG
The HUD priorities for the Emergency Solutions Grants have changed from the former Emergency Shelter Grants that the city had
previously received. The emphasis for use of these funds has shifted from providing for activities that assist homeless individuals
and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by
entitlement communities, which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total
funding in FY 2014 -2015 is expected to be approximately $138,444.
Available Funding:
The total funding anticipated for Fiscal Year 2015 -2016 from CDBG, HOME and ESG sources is $2,840,168, but relies heavily on
prior year uncommitted or available funds of $750,000. The estimated amount by category is as follows:
Category Description Available Fundin
CDBG 2015 -2016 Entitlement Grant $1,536,172
2014 -2015 Carry-Over 600,000
Subtotal — CDBG Funds Available $2,136,172
HOME 2015 -2016 Entitlement Grant $415,552
2014 -2015 Carry-over 150,000
Subtotal — HOME Funds Available $565,552
ESG: 2015 -2016 ESG Entitlement Grant $138,444
Total 2015 -2016 CDBG, HOME and ESG Funds Available $2,840,168
Allocation of Resources
The City's 2015 -2016 Annual Update outlines the use of approximately $2.8 million in CDBG, HOME and ESG, including carry-
over and anticipated program income. These funds will support an array of housing, homeless prevention, public services, and
neighborhood and economic development activities, and planning and administrative costs associated with these activities.
• Economic Development— No CDBG funding is proposed for projects in the economic development category for FY 15 -16.
• Homeless Services -- $132,271 for homeless prevention and rapid re- housing through Emergency Solutions Grants for
programs benftting the homeless or those at -risk of becoming homeless.
• Housing Development -- $985,518 for new construction and housing rehabilitation for homeownership, downpayment and
closing costs assistance, and the rehabilitation of owner- and renter - occupied homes.
• Human Services - -$ 218,881 for services such as social services, after - school educational development, and otheryouth and
family programs.
• Neighborhood Development —$1, 176,500 which includes $26,500 for grants to six (6) neighborhood organizations for small
community improvement projects not otherwise categorized, $150,000 to fund a portion of City code inspectors to serve
conservation and rehabilitation low mod neighborhoods and $1,000,000 for infrastructure and streetscape improvements
targeted in the West End 131h Street commercial corridor.
• Planning and Administration - -$ 326,998 for staffing and operating costs incurred bythe City to administerthe CDBG, HOME
and ESG funds.
Distribution of Housing Funds:
For 2015 -2016, the City estimates its CDBG and HOME housing funds will be allocated as follows:
• $36.5,000 foractivities encouraging and facilitating the repair, maintenance, improvement or re -use ofexisting owner- occupied
or rental housing.
• $620,518, for activities encouraging and facilitating new homeownership.
Project Locations:
While some of the projects in the 2015 -16 Annual Plan affect areas throughout the City of Roanoke, the City will be in the fifth year
of targeting of HUD resources to projects serving the West End Target Area and the first year of targeting the Melrose- Orange
Target Area Total funds earmarked for the West End and Melrose- Orange Target Areas are $1,670,518.
Lead Agencies:
The HUD Community Resources Division ofthe City's Department of Planning, Building and Development is the lead organization
for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and
other public, nonprofit and community organizations conduct projects funded in whole or in part with CDBG or HOME funds. The
specific projects, agencies and funding recommended for the 2015 -2016 period are given in the following section.
2015.2016 Proiects Submitted. Agencies and Recommended Funding:
ECONOMIC DEVELOPMENT
Business Seed Capital Facade Improvement Program (TAP /Business Seed Capital Inc.) Funds to loan to owners of
commercial property throughout the city to drive capital investment in private property with an emphasis on using BCSI's
community development loan facility to leverage the City's Enterprise Zone reimbursement incentives available to qualifying
businesses. (Recommended: $0.)
HOMELESS SERVICES
• Emergency Sheltering & Rapid Rehousing (Family Promise of Greater Roanoke) Funds will provide for emergency shelter to
families with children. Family Promise will also collaborate with the Community Housing Resource Center to rapidly re -house
low barrier families and provide continued case management once they are re- housed. (Recommended: $26,500 ESG)
• Emergency Sheltering & Homelessness Prevention (TRUST House) Funds will provide foremergency shelter assistance for
operating expenses (i.e. utilities and insurance) to support direct services. TRUST will also utilize homeless prevention
assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who transition to
permanent housing. (Recommended: $35,000 ESG)
• Homeless Prevention Rapid Rehousing and (Council of Community Services) Funds will provide for rapid rehousing and
one -time rental assistance as well as coordinate homelessness prevention services to households most at -risk of
homelessness to increase housing stability. (Recommended $67,571 ESG).
• Street Outreach (City of Roanoke — Homeless Assistance Team) ESG funds will provide for prescription assistance and
transportation for homeless persons and families sleeping in places not intended for human habitation and persons in
emergency shelter. (Recommended $3,200 ESG)
HOUSING DEVELOPMENT
• Demolition (City of Roanoke Dept. of Planning Bldg and Dev.) Funds to demolish vacant condemned structures in an
advanced stale of deterioration. (Recommended $50,000 CDBG)
Down Payment Assistance Program (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds for staffing and operating
costs and project funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to
assist lowlmod- income families to buy homes in the City. Despite success and meeting target goals, proposed funding to be
cut due to allocated HUD funds to other priorities. (Recommended: $35,000. CDBG)
Emergency Home Repair Program (Total Action For Progress) Limited and emergency repairs and weatherization services to
low/mod-income owner - occupied single - family homes. Program requests to target 17 owner- occupied homes for emergency
repairs, with 10 of these homes also receiving weatherization services. (Recommended: $60,000.)
• Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home improvements
such as ramps and grab bars for 30 extremely low to low income homeowners with disabilities to meet independent living
needs. (Recommended: $100,000.)
• Target Area(s) New Homeownership — New Construction /Rehabilitation (Habitat for Humanity) Acquire and renovate a
minimum of 3 existing vacant houses for single - family homeownership as well as construction of 2 new single family homes in
West End and/or Melrose- Orange target areas. (Recommended: $59,172 CDBG and $526,346 HOME)
• Target Areas) Owner - Occupied Limited Rehab (Rebuilding Together Roanoke) Basic rehabilitation services utilizing volunteer
labor to address 'safe, warm and dry' homeowner needs for low- income persons. Proposed goal of 17 homes in West End
and /or Melrose -Rugby target areas. (Recommended $85,000 CDBG.)
• Target Area(s) Limited Housing Rehabilitation (Total Action For Progress) Limited rehabilitation services to 10 owner -
occupied single family homes in either West End or Melrose- Orange target areas. (Recommended $O)
• Target Areas) Owner - Occupied Major Rehab (SE Rural Community Assistance Project) Major rehabilitation to 3 owner -
occupied housing units in West End and /or Melrose- Orange Target Areas. Major rehabilitation is targeted for rehabilitation in
excess of $25,000 to address health, safety and welfare needs of residents. (Recommended: $0 CDBG.)
• Summer Youth Rehabilitation (Rebuilding Together Roanoke) This program entails limited rehabilitation and repairs to about
20 homes primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled
homeowners. RTR reviews and selects homes to be included in the program, determine eligibility, work scopes, any
environmental testing and historic reviews, and required permits, (Recommended: $70,000 CDBG).
HUMAN SERVICES
• African American Studies in Contemporary Issues (Total Action For Progress/ Funds to administerand monilorthis program
which targets freshman African American male students at William Fleming High School who are at risk of not completing high
school. Students remain in the program throughout the school year. Funding provides staffing and program costs associated
with the curriculum to those targeted students. (Recommended: $10,000 CDBG.)
• Aspire Connect Program — Aspire 2016 Rites of Passage Program (Apple Ridge Farm Inc) Funding will provide for staffing
to assist 30 students from five elementary schools, and tracked from the third grade, with the academic competencies,
interpersonal skills and resources needed to be successful in middle school and achieve graduation from high school injure
2016. (Recommended: $32,473 CDBG.)
• Community Based Prevention Services (Department of Social Services) Funds for staff and gut - stationing costs to increase
the accessibility and use of child abuse and neglect prevention services and reduce the necessity of foster care placements.
(Recommended: $104,800 CDBG.)
• Family Advocates Prod ram (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of
alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $27,608
CDBG)
• Housing Stabilization for Families in Need (Council of Community Services) CDBG funds to partially replace Homelessness
Prevention and Rapid Re- Housing Program previously funded with ARRA grants. The program will use the CDBG funds to
leverage additional resources to assist with homeless prevention and re- housing activities. (Recommended $44,000 CDBG.)
• Housing Legal Services for Low Income Residents (Legal Aid Society of Roanoke Valley) Funds to provide legal assistance
for housing related matters for low income City residents (Recommended $O)
• LEAP Community Kitchen Boot Camp (LEAP Local Food Network) This program is intended to address unemployment and
help create jobs by removing barriers to food -based entrepreneurs for LMI individuals. (Recommended $0)
• Senior Community Services Employment Program (Goodwill Industries of Roanoke Valley) Job training and employment
support services to adults 55 and older who are low income and unemployed with poor employment prospects.
(Recommended $0)
Transitional Options for Women (Transitional Options for Women) Program intended to address the needs of women who
return to the community after incarceration and do not have children in their care. (Recommended $0).
NEIGHBORHOOD DEVELOPMENT
• Infrastructure Improvements (City of Roanoke) CDBG funds used for engineering design and public infrastructure
improvements in to 131" Street corridor in West End Target Area, such as sidewalks, bicycle lanes, pedestrian lighting, trash
receptacles, landscaping and other streelscape improvements. The City will provide up to $800,000 in General Funds to
supplement the project. (Recommended $1,000,000.).
• Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of staff and other operating costs for
City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. (Recommended:
$150,000 CDBG.)
• Neighborhood Development Grant Program (Dept. of Planning Bldg and Dev.) Provides for grants of up to $25,000 to
neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime
prevention and public facilities and infrastructure projects. Activities related to training and capacity development of eligible
neighborhood associations will be paid from HUD planning and administrative accounts. (Recommended: $26,500.
Applications were received from the following organizations:
• Belmont Neighborhood Association — training and conferences. (Requested $1,445; Recommended $500 CDBG
• Belmont Neighborhood association —Art in the neighborhood. (Requested $12,500; Recommended $O)
• Gainsboro SW Community Organization— Victorian street lamps. (Requested $24,000; Recommended $24,000 CDBG)
• Gainsboro SWCommunity Organization— Training and conferences. (Requested $2,200; Recommended $500 CDBG)
• Loudon - Melrose Neighborhood Organization— Training andconferences. (Requested $700; Recommended $500 CDBG)
• Old Southwest Inc. — Training and conferences. (Requested $2,000 Recommended $500 CDBG)
• SE Action Forum — Training and conferences. (Requested $1,215 Recommended $500 CDBG)
ADMINISTRATION/PLANNING
• HUD Administrative Funds (Dept. of Planning. Bldg and Dev.) Staffing and other operating costs associated with the
general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10%
for HOME and 7.5% for ESG. (Recommended: $281,619 CDBG; $39,206 HOME; $6,173 ESG.)
2015 -2016 HUD Funding Recommendations
Funding by Category: Economic Development $0
Homeless Services $132,291
Housing Development $985,518
Human Development $218,881
Neighborhood Development $1,176,500
Planning and Administratrve Costs $326,99 8
Total $2,840,168
Breakout - 2015 -2016 Funding for West EndlMelmse- Orange Target Areas Revitalizalon Initiative: $1,670,518
Project Name
Agency
Current
Requested
Recommended
Aspire Connect Program
Apple Ridge Farm, Inc
$26,250
$32.473
$32473
African American Studies In Contemporary Issues
TAP
$15,000
$10000
$10,000
Business Seed Capital Facade Improvement Program
TAPASCI
$0
$50,000
$0
Code Enforcement
Dept. of Planning, Bldg & Dev.
$150000
$150,000
$150,000
Community Based Prevention Services
Dept of Social Services
$109.012
$112472
$104,800
Demolition
Dept of Planning, Bldg is Dev.
$75,000
$75,000
$50,000
Down Payment Assistance
Dept of Planning, Bldg & Dev.
$200.000
$200,000
$35.000
Emergency Home Repair
TAP
M0,000
$75,0001
$60,000
Empowering Individuals with Disabilities
Blue Ridge Independent Living Center
$106.185
$109185
$100,000
Homeless Services and Prevention
Council of Community Services
$59,000
$64,000
$67571
Homeless Services and Prevention
Family Promise of Roanoke Valley
$26,500
$26 5DO
$26,500
Homeless Services and Prevention
TRUST House
$34,203
$35,000
$35 DOD
Family Advocates Program
Children s Trust
$27000
$27,608
$27,608
Housing Legal Services for Low Income Residents
Legal Aid Society of Roanoke Valley
$0
$21,609
$0
Housing Stabilization for Families In Need
Council of Community Service
$44,000
$44,000
$44,000
HUD Admin Funds
Dept. of Planning, Bldg & Dev.
$332,394
$361,309
$326,998
Infrastructure Improvements
Dept of Engineering
$829.257
$1,300,000
$1,000000
LEAP Community Kitchen Boot Camp
LEAP
$0
$24.000
$0
Neighborhood Development Grant Program
Neighborhood Services
$24,387
$26,500
$25,500,
Senior Community Services Employment Program
Goodwill Industries of Roanoke Valley
$0
$22750
$0'
Street Outreach
Homeless Assistance Team
$0
$3200
$3,2001
Target Area Limited Rehabilitation
TAP
$0
$71,888
$0
Target Area New Homeownership
Habitat For Humanity
$562,889
$637,500
$585,516
Target Owner - Occupied Limited Rehabilitation
Rebuilding Together Roanoke
$90,000
$90000
$85.000
Target Area Owner- Occupied Major Rehabilitation
ISE Rural Community Assistance Protect
$127,200
$166,365
$0'
Transitional Options for Women
Transitional Options for Women
$0
$24000
$0
World Changers /Summer Voulh Rehab Project
Rebuiltling Together Roanoke
$75,000
$80,000
$70,000
Executive Summary
ES -05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
Since 1995, the Department of Housing and Urban Development (HUD) has required entitlement
communities, such as Roanoke, to develop a Consolidated Plan to receive funding underthe Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions
Grants (ESG) programs. This document replaces all previous planning and application requirements with
a single submission and gives citizens a means to coordinate efforts to reduce duplicated services and
more efficiently address the City's needs.
The key elements of the Consolidated Plan (CP) include the needs assessment, priority needs, specific
objectives, and the activities which will assist in addressing identified needs and objectives. The CP
states how the City of Roanoke will pursue statutory program goals for all community development
programs. These goals are decent housing, a suitable living environment, and expanded economic
opportunities.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment
Overview
The mission for the City of Roanoke's 2015 -2019 Consolidated Plan is to manage annual CDBG, HOME
and ESG entitlement funds from HUD with programs and services offered by the City or its non- profit or
for - profit partners to benefit low- to moderate - income residents of the City, thereby improving the
health, well -being and future vitality of the community through public services and community
development initiatives. The City has a significant need for affordable housing, public infrastructure,
public services, homeless services, and housing rehabilitation activities to be undertaken with these
funds. Funding will be provided to several non - profit and for - profit entities to best carry out activities
that meet these significant needs on behalf of the city of Roanoke. Outcomes expected include an
increase in the stock of affordable housing with a specific focus on affordable homeownership
opportunities, an increase in the number of homeowners who can safely and affordably remain in their
homes due to housing rehabilitation provided, and a decrease in the number of areas within the city
that suffer from infrastructure issues. Additional outcomes expected include capacity building and
education for non - profit partners as well as educational services provided to residents of the city
regarding their rights and responsibilities under the fair housing and landlord- tenant laws.
3. Evaluation of past performance
Consolidated Plan ROANOKE
OMB Control No 2506 0117 (exp. 07/31/2015)
The city has focused a majority of its previous HUD funding on the West End Neighborhood
Revitalization Strategy Area (NRSA(. This process has proven that, with continued, concentrated funding
on a small geographic area, many problems that plagued that certain area can be resolved or lessened.
The city intends to continue this practice by focusing on both the West End NRSA as well as the
Melrose - Orange Target Area in this five year Consolidated Planning period. In addition, the city will
continue to focus on providing homeownership opportunities to citizens through programs offered by
non - profit partners, many of whom are qualified CHDO's. This program has allowed homeownership
opportunities for individuals who may otherwise not been afforded the opportunity of homeownership.
4. Summary of citizen participation process and consultation process
Two public comment periods were held in preparation of this Consolidated Plan as well as the Annual
Action Plan. The first 30 -day public comment period commenced on 11/19/2014 and concluded on
12/31/2014. No formal comments were received during this period, however, the city received
responses from approximately 200 interested citizens to a survey conducted during this period. This
first public comment period was advertised in the Roanoke Times on 11/05/2014 and a public meeting
was held on 11/19/2014. Comments were received on the formulation of a draft Consolidated Plan.
The second 30 -day public comment period commenced on April 5,2015 and concluded on May 4, 2015.
No formal comments were received during this period. The second public comment period was
advertised in the Roanoke Times on April 5, 2015 and a public hearing in front of City Council and the
Mayor was held on April 20, 2015. This public comment period was held to receive comments on the
draft Consolidated Plan as presented based on feedback from the first comment period.
In addition, the city consulted with the Roanoke Redevelopment and Housing Authority, Habitat for
Humanity of the Roanoke Valley, Total Action for Progress and Rebuilding Together Roanoke on the
formulation of the draft Consolidated Plan.
5. Summary of public comments
A survey was completed by approximately 200 citizens within the city of Roanoke. These citizen
comments are attached here. These comments were addressed and incorporated as part of the
Consolidated Planning process in the formulation of the Consolidated and Annual Action Plans.
Consolidated Plan ROANOKE
OMB Control No: 2506 -011) (exp. 0)/31/2015)
Ciry ofrloennkc HUD Gant Conxoliddtal Plan Survey SarvcyMonkey
CDBG funds must be used on activities
that meet one of three national HUD
objectives: 1. Benefit to Low and Moderate
Income Persons or Households2.
Elimination of Slums and Blight3. Urgent
Need (as in the case of a natural
disaster)This survey provides the major
types of activities CDBG funds can be used
for and then provides examples.For CDBG
Funds, Please choose up to FIVE (5) total
from the categories below:Housing
Services
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b.Renlal
boveing_.
c Nouninp
tlonn paYmml_.
c n_o
- -ruL.H -
72 25%
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City of Ronnokc I IUD Grunt Conuolidaleel Plan Survey
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Survey Page 2
Consolidated Plan ROANOKE 4
OMB Control No 2506 -0117 (ex, 07 /31/2015)
City of Roanoke HUT) Grant Conwlldared Plan Survey
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Survey Page 3
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OMB Control No: 2506- 01171erp. 07/31/do151
City of Roauokc IIUD Grant Consolidated Plnn Survey Su,cyMonkcy
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Survey Page 6
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OMB Control No 2506 -0117 (exp. 07 /31/2015)
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Consolidated Plan ROANOKE 9
OMB Control No 2506 -0117 (exp. 07/31/2015)
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Survey Page 8
Consolidated Plan ROANOKE 10
OMB Control No: 2506 -011) text. 0)/31/2015)
City of Roanoke HUD Gram CnnSnlid.1l'd Plan Survey
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Survey Page 9
Consolidated Plan ROANOKE 11
OMB Control No: 2506 -011) text. 02 /31/2015)
City or Roanoke I IUD Grant Consolidated Plan Survey
Other Real Property Activities:
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Survey Page 10
Consolidated Plan ROANOKE 12
OMB Control No 2506 -011] (exp. 0)/31/2015)
City
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Survey Page 11
Consolidated Plan ROANOKE 13
OMB Control No: 2506 -0117 (exp. 07/31/2015)
City of Roanoke I IUD Grant Consoltdatcd Pint Survey SurvcyMonkey
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Survey Page 12
Consolidated Plan ROANOKE 14
OMB Control No 2506 -0117 (exp. 07 /31/2015)
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Survey Page 12
Consolidated Plan ROANOKE 14
OMB Control No 2506 -0117 (exp. 07 /31/2015)
City of Roanoke HUD Gam Consolidated Plan Survey
Survey Monkey
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Survey Page 13
Consolidated Plan ROANOKE 15
OMB Control No: 2506 0117 (e.p. 07 /31/2015)
City of Roanoke HUD Gram Consolidated Plan Survey SurvSyMonkey
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Survey Page 14
Consolidated Plan ROANOKE 16
OMB Control No 2506 -011] le.p. 07/31/20151
City or Roanoke HUD Grant Consolidated Plan Survey Survey Monkey
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Survey Page 15
Consolidated Plan ROANOKE 17
Ol Control No 2506 -0117 nap, 07/31/20151
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Survey Page 16
Consolidated Plan ROANOKE
OMB Control No: 2506 -0117 (eep. 07 /31/2015)
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Consolidated Plan ROANOKE 19
OMB Control No 2506 -0117 (exp. 07/31/2015)
City of
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Survey Page 18
Consolidated Plan ROANOKE 20
OMB Conhol N. 2506 -0117 (e., 07/31/2015)
City of Roanoke HUD Grant Consolidated Plan Survcy
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Survey Page 19
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Consolidated Plan ROANOKE 21
oMB control No 2506- 0117 (ex, 07/31/2015)
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Survey Page 20
6. Summary of comments or views not accepted and the reasons for not accepting them
Consolidated Plan ROANOKE 22
OMB Control No: 25060117 Is, 0)/31/2015)
No comments were received that are not included in this Consolidated Plan.
Summary
Citizen participation has formed the basis of the city's plan and the city looks forward to a successful
five -year consolidated planning period.
Consolidated Plan ROANOKE 23
OMB Control No 25860117 (ex, 0) /31/2015(
The Process
PR -05 Lead & Responsible Agencies 24 CFR 91.200(b)
1. Describe agency /entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source
The following are the agencies /entities responsible for preparing the Consolidated Plan and
those responsible for administration of each grant program and funding source.
Agency Role
Name
Department /Agency
Lead Agency
ROANOKE
CDBG Administrator
ROANOKE
HUD Community Resources
Division
HOPWA Administrator
HOME Administrator
ROANOKE
HUD Community Resources
Division
ESG Administrator
ROANOKE
HUD Community Resources
Division
HOPWA -C Administrator
Table 1— Responsible Agencies
Narrative
The HUD Community Resources Division is located within the Department of Planning, Building, and
Development.
Consolidated Plan Public Contact Information
Keith Holland
HUD Community Resources Program Administrator
215 Church Street, SW, Roanoke, VA 24011
Room 305 North
Consolidated Plan ROANOKE 24
OMB Control No 2506 0117 seep. 07 /31/2015)
PR -10 Consultation - 91.100, 91.200(b), 91.215(1)
Introduction
The City of Roanoke partners with many non - profit and for - profit agencies to assist the homeless and
special needs populations of the city with their housing needs. Consultation and participation in local
and regional partnerships is vital in accomplishing this mission.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(1)).
Members of the city's Community Resources team as well as council appointed representatives sit on
many boards and commissions for non - profit organizations that assist at -risk populations within the city.
The Roanoke Housing Partnership as well as the Roanoke Neighborhood Partnership have
representation from the Department of Planning, Building, and Development. Monthly meetings with
staff of the city as well as the Roanoke Redevelopment and Housing Authority (RRHA) help to coordinate
resources between the two entities. Training is provided on an ongoing basis to many of the city's
homeless and mental health service providers in areas which are beneficial to those organizations and
the city.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness
The city is very involved with the local Continuum of Care. A city employee, Ms. Carol Tuning, is the
city's representative and manages the city's Homeless Assistance Team (HAT). The city provides funding
for the local COC to use for creation of its consolidated plan and meets with the members of the COC
monthly.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards and evaluate
outcomes, and develop funding, policies and procedures for the administration of HMIS
Members of the public as well as the city's representative on the COC and a member of the HUD
Community Resources Division meet to review applications received for ESG funding and to determine
the best allocation of said funds across the member organizations, thereby meeting the most needs.
Planning money will be provided so that HMIS administration is not neglected.
Consolidated Plan ROANOKE 25
OMB Control No: 2506 0117(e,. 07/31/2015)
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdictions consultations with housing, social service agencies and other
entities
Consolidated Plan ROANOKE 26
OMB Control No 2506 0117 (ex, 0)/31/2015)
Table 2- Agencies, groups, organizations who participated
1
Agency /Group /Organization
TOTAL ACTION AGAINST POVERTY
Agency /Group /Organization Type
Housing
Services - Housing
Continuum of Care
Council of Community Services
Services - Children
Services - Elderly Persons
Services - homeless
Services - Health
Services - Education
Services - Employment
Service -fair Housing
Regional organization
What section of the Plan was addressed
Economic Development
by Consultation?
Anti - poverty Strategy
How was the Agency /Group /Organization
TAP was consulted during the process for creation of
consulted and what are the anticipated
the Consolidated Plan, including how to prevent and
outcomes of the consultation or areas for
end relentless poverty and for ideas concerning
improved coordination?
economic development. Roanoke Redevelopment and
Housing Authority was consulted on issues concerning
public housing. Habitat for Humanity and Rebuilding
Together Roanoke were consulted on affordable
housing development and rehabilitation efforts.
Identify any Agency Types not consulted and provide rationale for not consulting
Roanoke Valley - Alleghany Regional Planning Commission was not consulted since Roanoke is an
independent city and the Consolidated Plan is not dependent upon other regional governments for
funding or implementation.
Other local /regional /state /federal planning efforts considered when preparing the Plan
Name of Plan
Lead Organization
How do the goals of your
Strategic Plan overlap with the
goals of each plan?
Continuum of Care
Council of Community Services
Table 3 -Other local /regional / federal planning efforts
Describe cooperation and coordination with other public entities, including the State and any
adjacent units of general local government, in the implementation of the Consolidated Plan
(91.215(1))
Consolidated Plan ROANOKE 27
OMB Control No 2506 -0117 (ex, 07/31/2015)
No other adjacent units of general local government were consulted during the creation of the
consolidated plan as the City of Roanoke is a stand -alone unit of local government and is not greatly
affected by the actions or inactions of its adjacent localities.
Narrative (optional):
N/A
Consolidated Plan ROANOKE 28
OMB Control No 2506 -011] (exp. 0)/31/2015)
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Needs Assessment
NA -05 Overview
Needs Assessment Overview
The City participated in a needs assessment to assess both real and perceived needs for inclusion in the
Consolidated Plan. Part of the needs assessment was based on a survey that was completed by almost
200 citizens of the city of Roanoke. The city understands that there are significant needs for homeless
prevention and elimination of chronic homelessness as well.
Consolidated Plan ROANOKE 31
OMB Control No: 2506 -011] (exp. 0]/31/2015)
NA -10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c)
Summary of Housing Needs
The city has a need to provide homeownership opportunities to extremely -low and very-low income
households. Through funding to Habitat for Humanity in the Roanoke Valley, the city will strive to
provide these low- income families with opportunities through homeownership. In addition, these funds
will help struggling and underserved neighborhoods by helping property values increase and increasing
the infrastructure stability and availability for the residents and commercial ventures in these areas.
Demographics
Base Year: 2000
Most Recent Year: 2010
% Change
Population
94,911
95,793
1%
Households
42,026
42,833
2%
Median Income
$30,719.00
$36,422.00
19%
Table 5 - Housing Needs Assessment Demographics
Data Source: 2000 Census (Base Year), 2006 -2010 ACS (Mast Recent Year)
Number of Households Table
Table 6 - Total Households Table
Data Source : 2006 -2010 CHAS
Consolidated Plan ROANOKE 32
OMB Control No: 25060117 (exp. 07/31/2015)
0 -30%
HAMFI
>30 -50%
HAMFI
>50 -80%
HAMFI
>80 -100%
HAMFI
>200%
HAMFI
Total Households *
7,490
6,105
8,775
4,675
15,785
Small Family Households *
2,560
1,670
3,295
1,660
8,075
Large Family Households *
325
355
355
190
695
Household contains at least one
person 62 -74 years of age
1,290
980
1,155
815
2,760
Household contains at least one
person age 75 or older
890
1,300
1,300
505
1,345
Households with one or more
children 6 years old or younger *
11245
880
11140
540
1,220
* the highest income category for these family types is >80% HAVE]
Table 6 - Total Households Table
Data Source : 2006 -2010 CHAS
Consolidated Plan ROANOKE 32
OMB Control No: 25060117 (exp. 07/31/2015)
Housing Needs Summary Tables
1. Housing Problems (Households with one of the listed needs)
Consolidated Plan ROANOKE 33
OMB Control No 2506- 0117(exp. 07 /31/2015)
Renter
Owner
0 -30%
>30-
>50-
>80-
Total
0 -30%
>30-
>50-
>80-
Total
AMI
50%
80%
100%
AMI
50%
80%
100%
AMI
AMI
AMI
AMI
AMI
AMI
NUMBER OF HOUSEHOLDS
Substandard
Housing -
Lacking
complete
plumbing or
kitchen facilities
85
45
90
10
230
0
0
15
25
40
Severely
Overcrowded -
W
With >1.51
people per
room (and
complete
kitchen and
plumbing)
120
10
0
0
130
0
0
0
10
10
Overcrowded -
With 1.01 -1.5
W
people per
room (and none
of the above
problems)
105
120
100
115
440
0
20
0
20
40
Housing cost
burden greater
than 50% of
income (and
none of the
above
problems)
3,325
790
80
75
4,270
1,185
475
535
135
2,330
Housing cost
burden greater
than 30% of
income (and
none of the
above
problems)
630
1,815
1,075
80
3,600
400
645
1,505
925
3,475
Consolidated Plan ROANOKE 33
OMB Control No 2506- 0117(exp. 07 /31/2015)
Table 7 — Housing Problems Table
Date 2006 -2010 CHAS
Source:
2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen
or complete plumbing, severe overcrowding, severe cost burden)
Renter
Owner
0 -30%
>30-
>so-
>so-
Total
0 -30%
>30-
>50-
>80-
Total
1,630
AMI
50%
80%
100%
270
AMI
50%
80%
100%
180
45
459
AMI
AMI
AMI
210
Elderly
AMI
AMI
AMI
1,549
Zero /negative
460
205
1,400
Having 1 or more
Income (and
of four housing
none of the
problems
3,635
965
above
200
5,075
1,185
495
550
185
2,415
Having none of
problems)
360
0
0
0
360
135
0
0
0
135
Table 7 — Housing Problems Table
Date 2006 -2010 CHAS
Source:
2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen
or complete plumbing, severe overcrowding, severe cost burden)
Table 8 — Housing Problems 2
Data 20062010 CHAS
Source:
3. Cost Burden > 30%
Renter
I Owner
0 -30%
>30-
>50-
>80-
Total
0 -30%
>30-
>50-
>80-
Total
1,630
AMI
50%
80%
100%
270
AMI
50%
80%
100%
180
45
459
AMI
AMI
AMI
210
Elderly
AMI
AMI
AMI
1,549
NUMBER OF HOUSEHOLDS
460
205
1,400
Having 1 or more
of four housing
problems
3,635
965
275
200
5,075
1,185
495
550
185
2,415
Having none of
four housing
problems
1,475
2,710
3,860
1,615
9,660
700
1,935
4,090
2,670
9,395
Household has
negative income,
but none of the
other housing
problems
360
0
0
0
360
135
0
0
0
135
Table 8 — Housing Problems 2
Data 20062010 CHAS
Source:
3. Cost Burden > 30%
Consolidated Plan ROANOKE 34
OMB Control No: 2506- 0117(exp. 07/31/2015)
Renter
Owner
0 -30%
AMI
>30 -50%
AMI
>50 -80%
AMI
Total
0 -30%
AMI
>30 -50%
AMI
>50 -80%
AMI
Total
NUMBER OF HOUSEHOLDS
Small Related
1,630
825
465
2,920
445
270
975
1,690
Large Related
234
180
45
459
20
115
75
210
Elderly
740
605
204
1,549
735
460
205
1,400
Consolidated Plan ROANOKE 34
OMB Control No: 2506- 0117(exp. 07/31/2015)
Table 9 -Cost Burden > 30%
Data 2006 -2010 CHAS
Source:
4. Cost Burden > 50%
Renter
Owner
0 -30%
0 -30%
AMI
>30 -50%
AMI
>50 -80%
AMI
Total
0 -30%
AMI
>30 -50%
AMI
>50 -80%
AMI
Total
Other
1,605
1,110
440
3,155
390
300
780
1,470
Total need by
income
4,209
2,720
1,154
8,083
1,590
1,145
2,035
4,770
Table 9 -Cost Burden > 30%
Data 2006 -2010 CHAS
Source:
4. Cost Burden > 50%
Table 30 - Cost Burden > 50%
Data 2006 -2010 CHAS
Source:
5. Crowding (More than one person per room)
Renter
Owner
0 -30%
0 -30%
AMI
>30-
50%
AMI
>SO-
80%
AMI
Total
0 -30%
AMI
>30-
50%
AMI
>so-
80%
AMI
Total
NUMBER OF HOUSEHOLDS
AMI
50%
80%
Small Relatedl
1,380
250
25
1,655
380
105
260
745
Large Related
230
0
0
230
20
60
0
80
Elderly
570
245
55
870
450
155
70
675
Other
1,370
305
0
1,675
335
160
200
695,,
Total need by
income
3,550
800
80
4,430
1,185
480
530
2,195
Table 30 - Cost Burden > 50%
Data 2006 -2010 CHAS
Source:
5. Crowding (More than one person per room)
Table 11— Crowding Information —1/2
Data 2006 -2010 CHAS
Source:
Consolidated Plan ROANOKE 35
OMB Control No: 2506- 01171exp. 07/31/20151
Renter
Owner
0 -30%
>30-
>50-
>SO-
Total
0 -30%
>30-
>SO-
>SO-
Total
AMI
50%
80%
100%
AMI
50%
80%
100%
AMI
AMI
AMI
AMI
AMI
All
NUMBER OF HOUSEHOLDS
Single family
households
180
130
10
115
435
0
0
0
25
25
Multiple, unrelated
family households
50
0
90
0
140
0
20
0
4
24
Other, non - family
households
0
0
0
0
0
0
0
0
0
0
To[al need by
230
130
100
115
575
0
20
0
29
49
ncome
Table 11— Crowding Information —1/2
Data 2006 -2010 CHAS
Source:
Consolidated Plan ROANOKE 35
OMB Control No: 2506- 01171exp. 07/31/20151
Table 12 —Crowding Information — 212
Data Source
comment:
Describe the number and type of single person households in need of housing assistance.
The city of Roanoke does not experience issues with single person households in need of housing
assistance. The majority of households that experience housing problems within the city are large
families that experience extreme cost burdens.
Estimate the number and type of families in need of housing assistance who are disabled or
victims of domestic violence, dating violence, sexual assault and stalking.
It is estimated that there are approximately 3,490 households that contain one member who is elderly.
According to the US Census Bureau, approximately 4,234 households contain at least one member who
is disabled. Of these households, it is estimated that approximately 40% experience housing issues.
These issues will be addressed by the funding of Blue Ridge Independent Living Center to provide
housing modification for low- income, disabled or elderly residents.
What are the most common housing problems?
The most common housing problems in the city of Roanoke are extreme housing cost burdens
(especially over 50% AMI paid toward housing costs) and poor or deferred maintenance. Many of the
times the extreme cost burdens experienced by families results in homelessness or a temporary loss of
housing. The city will address these issues through several programs by providing funding for
homelessness prevention, rapid rehousing, home rehabilitations, and homeless intervention.
Are any populations /household types more affected than others by these problems?
The city has a large population of refugee families that have 6 or more children per household. These
families often experience overcrowding, substandard housing, and extreme cost burdens. In addition,
low- income miniority households are more adversely affected by housing issues. For these reasons, the
city will focus the majority of its funding in targeted areas, many of which are minority - majority areas.
Describe the characteristics and needs of Low - income individuals and families with children
(especially extremely low- income) who are currently housed but are at imminent risk of
either residing in shelters or becoming unsheltered 91.2O5(c)/91.3O5(c)). Also discuss the
Consolidated Plan ROANOKE 36
OMB Control No 2506 0117(exp. 07 /31/2015)
Renter
Owner
>30.
>50-
Total
0.30%
>30-
>So-
Total
AMI
50%
80%
AMI
50%
80%
7
AMI
AMI
AMI
AMI
Households with
Children Present
0
0
0
0
0
0
0
Table 12 —Crowding Information — 212
Data Source
comment:
Describe the number and type of single person households in need of housing assistance.
The city of Roanoke does not experience issues with single person households in need of housing
assistance. The majority of households that experience housing problems within the city are large
families that experience extreme cost burdens.
Estimate the number and type of families in need of housing assistance who are disabled or
victims of domestic violence, dating violence, sexual assault and stalking.
It is estimated that there are approximately 3,490 households that contain one member who is elderly.
According to the US Census Bureau, approximately 4,234 households contain at least one member who
is disabled. Of these households, it is estimated that approximately 40% experience housing issues.
These issues will be addressed by the funding of Blue Ridge Independent Living Center to provide
housing modification for low- income, disabled or elderly residents.
What are the most common housing problems?
The most common housing problems in the city of Roanoke are extreme housing cost burdens
(especially over 50% AMI paid toward housing costs) and poor or deferred maintenance. Many of the
times the extreme cost burdens experienced by families results in homelessness or a temporary loss of
housing. The city will address these issues through several programs by providing funding for
homelessness prevention, rapid rehousing, home rehabilitations, and homeless intervention.
Are any populations /household types more affected than others by these problems?
The city has a large population of refugee families that have 6 or more children per household. These
families often experience overcrowding, substandard housing, and extreme cost burdens. In addition,
low- income miniority households are more adversely affected by housing issues. For these reasons, the
city will focus the majority of its funding in targeted areas, many of which are minority - majority areas.
Describe the characteristics and needs of Low - income individuals and families with children
(especially extremely low- income) who are currently housed but are at imminent risk of
either residing in shelters or becoming unsheltered 91.2O5(c)/91.3O5(c)). Also discuss the
Consolidated Plan ROANOKE 36
OMB Control No 2506 0117(exp. 07 /31/2015)
needs of formerly homeless families and individuals who are receiving rapid re- housing
assistance and are nearing the termination of that assistance
<p align= "LEFT'>All rapid re- housing services in the community are coordinated centrally through the
Community Housing Resource Center (CHRC). Currently, CHRC staff follow up via telephone with families
that have exited the program to monitor returns to homelessness. Households are contacted twelve
months after program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission —
the largest shelter provider in the Continuum —to incorporate the Rescue Mission programs in the
HMIS. Once the CoC begins collecting more complete shelter data, the community will establish a
process for tracking returns to homelessness through the HMIS. To minimize recidivism, the CHRC
provides service coordination and case management services to ensure stability for rapidly re- housed
families. Multiple shelter providers have dedicated housing stability staff that work with the CHRC and
follow re- housed families for a period of twelve months to provide on -going stabilization services < /p>
If a jurisdiction provides estimates of the at -risk population(s), it should also include a
description of the operational definition of the at -risk group and the methodology used to
generate the estimates:
In July 2013, the CoC developed and implemented a policy for its homelessness prevention programs
that prioritizes services based on the level of risk families face in becoming homeless. Applications for
services are processed monthly and placed into three, "tiered" categories based on risk level. Families
at "imminent" risk of homelessness are defined as households that have been to court and have an
eviction scheduled within ten days or the household is residing in housing that has been condemned by
a housing official and the unit must be vacated within ten days. These households fall into the tier one
category and are served first. "High risk" families are defined as households that have a court date
scheduled for an eviction documented with an unlawful detainer or the household is staying with family
or friends and must vacate the unit within 14 days. High risk households fall into the tier two category
and are served as funding allows after all families in the first tier priority have been served. The lowest
tier tiered category are "at- risk' families that are defined as households that have a five day pay or quit
notice issued from the landlord, but no scheduled court date or eviction. These families meet the
minimum requirements for service but are only served if funding remains after all households in the first
and second tier priorities have been served.
Specify particular housing characteristics that have been linked with instability and an
increased risk of homelessness
Homeeesness affects Virginia citizens of all ages and backgrounds. In 2009, 20 percent of individuals
experiencing homelessness were families with children, and almost 18 percent were "chronically
homeless " — unaccompanied individuals experiencing bouts of homelessness over the last three years
or continuously homeless for a year or more. The primary cause of homelessness is a lack of affordable
housing. On average, in Virginia, a worker must be employed full time at $19.63 an hour to afford a two -
Consolidated Plan ROANOKE 37
OMB Control No 2506- 0117(exp. 07/31/2015)
bedroom apartment. 1 The high cost of housing makes it difficult for individuals below the poverty line
to find affordable shelter. In addition, people experiencing homelessness may have insufficient
education and training, adding to the challenges of finding a job.
Individuals also experience homelessness as a result of a financial or personal crisis, due to domestic
violence, or aging out of foster care. Mental illness can contribute to homelessness, as can leaving a jail
or health care institution without resources to find and keep a home. Fewer support services for
addiction can lead individuals battling substance abuse to homelessness. In the 2009 count of Virginia
residents who were homeless, approximately 29 percent reported chronic substance abuse; 17 percent
reported being severely mentally ill, 15 percent were victims of domestic violence, and 13 percent were
veterans.2
1 "In Virginia, the Fair Market Rent (FMR) for a two- bedroom apartment is $1,021. In order to afford
this level of rent and utilities, without paying more than 30 percent of income on housing, a household
must earn $3,403 monthly or $40,841 annually. Assuming a 40 -hour work week, 52 weeks per year, this
level of income translates into a housing wage of $19.63" (National Low Income Housing Coalition,
www.nlihc.org).
2 HUD 2009 Continuum of Care Homeless Assistance Programs Homeless Populations and
Subpopulations, Department of Housing and Urban Development.
Discussion
N/A
Consolidated Plan ROANOKE 38
OMB Control No: 25060117 (ox, 07/31/2015)
NA -15 Disproportionately Greater Need: Housing Problems — 91.205 (b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction
There is significant need to address housing problems within the city of Roanoke. With an aging housing
stock and an abundance of properties containing lead -based paint, the city will focus on both
rehabilitation of blighted homes as well as demolition and reconstruction of homes which adds to the
positive housing stock with no housing problems. Hispanic and African American households are
disproportionately represented populations of those who live in substandard housing. The city will
concentrate its efforts in neighborhoods where there are blighting factors that affect predominately
racially and ethnically minority populations. In addition, the city will continue to offer its Down Payment
Assistance program to allow families to reduce their overall cost burdens.
0 ° % -30% of Area Median Income
Housing Problems
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
5,470
1,425
565
White
3,195
820
195
Black / African American
2,000
560
355
Asian
15
0
0
American Indian, Alaska Native
95
0
0
Pacific Islander
0
0
0
Hispanic
45
0
0
Table 13 - Disproportionally Greater Need 0 - 30% AMI
Data Source: 2006 -2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
Consolidated Plan ROANOKE 39
OMB Control No: 2506- 0117 (exp. 07/31/2015(
30%-50% of Area Median Income
Housing Problems
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
3,785
2,660
0
White
2,305
1,920
0
Black / African American
1,185
610
0
Asian
10
55
0
American Indian, Alaska Native
10
0
0
Pacific Islander
0
0
0
Hispanic
240
50
0
Table 14 - Disproportionally Greater Need 30 - 50% AMI
Data source: 2006 -2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
50 % -80 °% of Area Median Income
Housing Problems
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
2,950
6,140
0
White
1,985
4,260
0
Black / African American
860
1,535
0
Asian
25
40
0
American Indian, Alaska Native
0
55
0
Pacific Islander
0
0
0
Hispanic
65
135
0
Table 15 - Disproportiona l ly Greater Need 50 - 80 %AMI
Data source 2006 -2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
Consolidated Plan ROANOKE 40
OMB Control No: 2506 -0117 (exp. 07/31/2015)
80%-100% of Area Median Income
Housing Problems
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
1,075
3,420
0
White
740
2,625
0
Black / African American
240
720
0
Asian
0
45
0
American Indian, Alaska Native
0
0
0
Pacific Islander
0
0
0
Hispanic
60
19
0
Table 16 - Disproportionally Greater Need 80 - 100 %AMI
Data source: 2006 -2010 CHAS
*The four housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per
room, 4.Cost Burden greater than 30%
Discussion
N/A
Consolidated Plan ROANOKE 41
OMB Control No: 2506- 01171exp. 07/31/20151
NA -20 Disproportionately Greater Need: Severe Housing Problems — 91.205
(b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction
There is significant need to address housing problems within the city of Roanoke. With an aging housing
stock and an abundance of properties containing lead -based paint, the city will focus on both
rehabilitation of blighted homes as well as demolition and reconstruction of homes which adds to the
positive housing stock with no housing problems. Hispanic and African American households are
disproportionately represented populations of those who live in substandard housing. The city will
concentrate its efforts in neighborhoods where there are blighting factors that affect predominately
racially and ethnically minority populations. In addition, the city will continue to offer its Down Payment
Assistance program to allow families to reduce their overall cost burdens.
0%-30% of Area Median Income
Severe Housing Problems•
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
4,385
2,505
565
White
2,480
1,540
195
Black / African American
1,725
835
355
Asian
15
0
0
American Indian, Alaska Native
80
10
0
Pacific Islander
0
0
0
Hispanic
30
15
0
Table 17— Severe Housing Problems 0 - 30% AM
Data source: 2006 -2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
Consolidated Plan ROANOKE 42
OMB control No 2506- 0117 (ex, 07/31 /2015)
30 ° % -50% of Area Median Income
Severe Housing Problems*
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
1,365
5,080
0
White
825
3,405
0
Black / African American
380
1,420
0
Asian
0
65
0
American Indian, Alaska Native
0
10
0
Pacific Islander
0
0
0
Hispanic
145
145
0
Table IS— Severe Housing Problems 30 - 50% AM
Data Source: 2006 -2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
50 % -80% of Area Median Income
Severe Housing Problems*
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
605
8,490
0
White
390
5,855
0
Black / African American
155
2,235
0
Asian
15
50
0
American Indian, Alaska Native
0
55
0
Pacific Islander
0
0
0
Hispanic
45
155
0
Table 19 — Severe Housing Problems 50 - 80% AMI
Data Source: 2006 -2010 CHAS
*The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
Consolidated Plan ROANOKE 43
OMB Control No: 25060117 (esp. 0)/31/20151
80% -100% of Area Median Income
Severe Housing Problems*
Has one or more of
four housing
problems
Has none of the
four housing
problems
Household has
no /negative
income, but none
of the other
housing problems
Jurisdiction as a whole
280
4,210
0
White
230
3,135
0
Black / African American
20
940
0
Asian
0
45
0
American Indian, Alaska Native
0
0
0
Pacific Islander
0
0
0
Hispanic
29
50
0
Table 20 --Severe Housing Problems 80 - 100% AM
Data Source: 2006 -2010 CHAS
-The four severe housing problems are:
1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per
room, 4.Cost Burden over 50%
Discussion
N/A
Consolidated Plan ROANOKE 44
OMB Control No: 2506 0117(ezp. 07/31/2015)
NA -25 Disproportionately Greater Need: Housing Cost Burdens — 91.205 (b)(2)
Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to
the needs of that category of need as a whole.
Introduction:
The City of Roanoke recognizes that African Americans and Caucasians suffer from disproportionately
greater needs based on their housing cost burdens. The City will ensure that all programs are fair and
equitable to all races with a special focus for rehabilitation and new homeownership opportunities for
African American and Caucasian households.
Housing Cost Burden
Housing Cost Burden
< =30%
30 -50%
>50%
No / negative
income (not
computed)
Jurisdiction as a whole
27,505
7,830
6,285
565
White
20,825
5,250
3,840
195
Black / African American
5,640
2,180
2,100
355
Asian
290
20
30
0
American Indian, Alaska
Native
70
25
80
0
Pacific Islander
0
0
0
0
Hispanic
420
225
160
0
Table 21— Greater Need: Housing Cost Burdens AM
Data Sourte: 2006 -2010 CHAS
Discussion:
N/A
Consolidated Plan ROANOKE 45
OMB Control No: 25060117 (exp. 07 /31/2015)
NA -30 Disproportionately Greater Need: Discussion — 91.205(b)(2)
Are there any Income categories in which a racial or ethnic group has disproportionately
greater need than the needs of that income category as a whole?
For those who earn less than 50% of AMI, African Americans and Caucasians both have a
disproportionately greater need than the needs of the income category as a whole. Most of the needs
identified relate to housing cost burdens where more than 30% of the household income is paid toward
housing costs.
If they have needs not identified above, what are those needs?
Many of the needs that correlate and correspond to increased housing cost burdens relate to deferred
maintenance. The City proposes to use some of the CORE and HOME funding received during the five
year Consolidated Planning period to effect housing rehabilitation and modifications for low- income
households.
Are any of those racial or ethnic groups located in specific areas or neighborhoods in your
community?
Many of the racial and ethnic minorities are concentrated in high concentration poverty areas within the
City. Special focus will be paid to the Melrose- Orange Target Area during this Consolidated Plan period,
as well as the West End Neighborhood Revitalization Strategy Area.
Consolidated Plan ROANOKE 46
OMB Control No 2506- 01171exp. 07/31/20151
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Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants
on the waiting list for accessible units:
Public Housing tenants and applicants have a variety of needs. Besides those tenants and applicants
who need wheelchair accessible units, there is a need for personal assistance services, peer counselings,
transportation services, and training for independent living skills. Many of the applicants and tenants
who are elderly have some form of physical disability which requires supportive services such as case
management, meal programs, and transportation services.
Most immediate needs of residents of Public Housing and Housing Choice voucher holders
The city of Roanoke Redevelopment and Housing Authority currently has 299 eligible applicants in its
Public Housing waiting list and 2352 applicants on the Section g waitlist. The family waitlist
demographics vary from families in desperate need of affordable housing, elderly or disabled families,
and families involuntarily displaced due to owner action, natural disaster, or government action
(Homeless). The most immediate need for most, if not all, of these families is affordable housing.
How do these needs compare to the housing needs of the population at large
The needs of the families on the RRHA waitlist are very representative of the need in the city of Roanoke
for affordable housing.
Discussion
N/A
Consolidated Plan ROANOKE S1
We Control No 2506 -0117 (e,. 07 /31/2015)
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Nature and Extent of Homelessness: (Optional)
Race:
Sheltered:
Unsheltered (optional)
White
141
0
Black or African American
92
0
Asian
2
0
American Indian or Alaska
Native
2
0
Pacific Islander
0
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Ethnicity:
Sheltered:
Unsheltered (optional)
Hispanic
3
0
Not Hispanic
0
0
Data Source
Comments:
Estimate the number and type of families in need of housing assistance for families with
children and the families of veterans.
According to the National Alliance to End Homelessness, approximately 578,424 people in the U.S. are
homeless on any given night. Of these, 49,933 are veterans and 216,197 are people in families. The
Alliance also reports that 15% of the homeless population are considered chronically homeless in the
Roanoke Region. As far as homelessness among families with children data released in November 2014
by the National Center on Family Homelessness indicates, "A staggering 2.5 million children are now
homeless each year in America. This historic high represents one in every 30 children in the United
States ". Families with children are a significant segment of the homeless population in the Roanoke
Valley. In the 2013 -14 school year, Roanoke City Public Schools identified 652 students experiencing
homelessness. There are more families experiencing homelessness; however, the Roanoke Valley has
very limited shelter opportunities that serve only families and in such a way that a family can stay
together as a unit.
Describe the Nature and Extent of Homelessness by Racial and Ethnic Group.
As indicated above, the 2014 Point -in -Time (PIT) Count conducted on January 30, 2014 reported: White -
41; Black or African American -92; Asian -2; American Indian or Alaska Native -2; and Hispanic -3. Data in
the survey tells us that finding affordable housing and an inability to find work are among the reasons
most often cited for being homeless. These and other barriers facing the homeless such as affordable
health and oral health care in this report are indicators that there is yet much to be done to resolve the
underlying causes of homelessness. Of the 440 individuals who were homeless on that day, 257 adults
ages 18 and older completed the survey. Children under the age of 18 were not surveyed.
Consolidated Plan ROANOKE 55
OMB Control No 2506 -0117 (ex, 07/31/2015)
Describe the Nature and Extent of Unsheltered and Sheltered Homelessness.
Point -in -time counts of sheltered and unsheltered people experiencing homelessness occurs yearly in
each jurisdiction nationwide. In Virginia, this count takes place on a single night in late January. In order
to qualify for federal homeless assistance funds, the U.S. Department of Housing and Urban
Development (HUD) requires communities to conduct a point in time count not less than bi- annually.
The Blue Ridge Interagency Council on Homelessness, the governance body for homeless services in the
region, is the lead entity that conducts the point -in -time count annually. The data collected provides
valuable information to area service providers, policy makers, and the general public on the individual
and family challenges and barriers associated with homelessness. Below are the results from the 2014
PIT Count.
• Nightly count averages in 2014 decreased by 16.5 %(440 compared to 527 in 2013)
• 257 shelter respondents (adults 18 and over) completed the survey. This is a 29% increase over
2013 or 58 more respondents.
• 57.6% of respondents were living in the Blue Ridge Continuum of Care catchment area when
they became homeless compared to 51.2% in 2013
• The top 5 challenges faced by homeless include: 1) Affordable housing ( #1 in 2013); 2) Cannot
find work ( #2 in 2013); 3) Medical problems ( #3 in 2013); 4) Dental problems ( #4 in 2013); and
5) Past incarcerations ( 416 in 2013)
• The oldest respondent was 65 years old and the youngest was 19.
• The average age was 45.7 years compared to 49 in 2013.
• 149 men (58.4 %) and 102 women (40 %) completed the survey
• 55.3 %(141) of those surveyed identified themselves as white and 36.1% (92) identified
themselves as African - American
• 19 %(48) of respondents were veterans
• 28.5% (73) of respondents reported having received mental health services in the past
• 20.6% (53) of respondents reported having received treatment for problems related to alcohol
• 18 %(46) of respondents reported having been treated for drug dependency
• 81.2% (207) reported having a high school /GED education or more. Educational attainment has
been trending upward since 2011 (73.4 %, 77.9 %, and 79.9 %).
• 34.7% (85) of respondents were employed either "on" or "off' the books, just slightly down <l%
from 2013
• 46.1% (113) reported making money on food stamps
• 57.4 %(147) of respondents reported looking for work compared to only 51.8% or 124 looking in
2013
• 76.9 %(163) of respondents reported they have never heard of the Community Housing
Resource Center; 16 respondents (6.3 %) had received services from the CHRC, an increase of 3
respondents over 2013 and 10 respondents in 2012.
• There were 80 children under age 18 with their homeless parent(s); 43 children between the
ages of 5 -18 are attending school while 6 were not attending school
Consolidated Plan ROANOKE 56
OMB Control No 2506 01171exp. 07/31/20151
Discussion:
N/A
Consolidated Plan ROANOKE 57
OMB Control No '.2506 -0117 iexp. 07/31/2015)
NA -45 Non - Homeless Special Needs Assessment - 91.205 (b,d)
Introduction:
Due to income limitations and continued underfunding of programs for people with physical and /or
sensory disabilities, extremely low -to low- income individuals with disabilities remain in serious need of
financial assistance to enable them to be independent within their own homes and the community.
Some individuals with disabilities are unable to leave their homes without assistance from others; others
cannot remain in their own homes without a personal assistant; and others are placed in nursing homes
simply because they lack the financial resources needed to modify their homes.
Describe the characteristics of special needs populations in your community:
According to the Social Security Administration's (SSA) OASOI (Old -Age, Survivors, Disability Insurance)
Beneficiaries by State and County, December 2013 statistics, there were 22,848 City of Roanoke
residents receiving either Social Security retirement or disability benefits. This number has increased
almost 12% since December 2012. The average Social Security Disability Benefit amount in 2015 was
$1,165 or $13,980 per year. Of these 22,848 recipients, 4,492 receive Supplemental Security Income
(SSI) benefits. During 2015, these individuals will receive no more than $733 per month or $8,796 per
year —well below the Federal Poverty Level. Based on these statistics, it is clear that individuals with
disabilities continue to remain some of Roanoke's poorest and most disenfranchised.
What are the housing and supportive service needs of these populations and how are these
needs determined?
Access to suitable, safe, affordable, and accessible housing with opportunities for education,
employment, relationships, and active participation is the foundation of inclusive communities. In
Virginia and nationally, individuals with disabilities receiving Supplemental Security Income (551) benefits
or whose income is otherwise limited continue to be priced out of the housing market. Many people
with disabilities can and would choose to live independently, with or without support services, if they
had access to affordable, accessible housing options.
To create real and meaningful opportunities for individuals with disabilities to live inclusively in
communities, it is necessary to acknowledge the community housing challenges associated with the
deep poverty that affects the majority of people with disabilities. Most government housing programs
have eligibility requirements related to median income. Under current federal guidelines, housing is
considered to be affordable for low- income households when the cost of monthly rent, including
tenant -paid utilities, does not exceed 30 percent of monthly household income.
Consolidated Plan ROANOKE 58
OMB Control No. 2506 0117 It, 07/31/20151
Data reported in the Technical Assistance Collaborative's report, Priced Out in 2012: The Housing Crisis
for People with Disabilities, and by the National Low Income Housing Coalition's Out of Reach 2012 rank
Virginia as the ninth most unaffordable state in the nation to rent a two - bedroom housing unit. In
Virginia, the 2012 Fair Market Rent for a two - bedroom apartment was $1,054. In order to afford this
level of rent and utilities without paying more than 30 percent of income on housing, earned household
income must be $3,512 monthly or $42,143 annually. The annual income of a single individual in Virginia
receiving an SSI payment of $698 equaled only 15.6 percent of median income. This is almost 30 percent
below the 2012 federal poverty guidelines of $11,170 for an individual, and as a result, the housing
affordability gap for people with disabilities in the Commonwealth is significant.
Together, these two national reports confirm that individuals with disabilities who rely on SSI payments
as their source of income continue to be some of the poorest people in the nation. These reports
provide a vivid picture of the housing challenges faced by Virginians, with and without disabilities, who
have low to moderate incomes. National findings, according to Priced Out in 2012, report the following:
The average annual income of a single individual receiving SSI payments was $8,714, equal to
only 19.2 percent of the national median income for a one - person household and almost 21
percent below the 2012 federal poverty level.
The national average rent for a modest, one - bedroom apartment was $758, equal to 104
percent of the national average monthly income of a one - person SSI household.
These findings confirm that in 2012, it was virtually impossible for a single adult receiving SSI to afford
rental housing in the community unless they had some type of permanent rental subsidy.
Discuss the size and characteristics of the population with HIV /AIDS and their families within
the Eligible Metropolitan Statistical Area:
The Council of Community Services' Drop -In Center provides a safe and confidential environment where
individuals may come and receive free information regarding HIV, HCV, STDs, and other health related
issues. The Center houses a Resource Center containing books, magazines, and free informational
brochures focused on HIV, STDs, HCV, and other health and social related issues. The Center has many
partners in the community including Blue Ridge Behavioral Healthcare; Roanoke City Health Department
land other health department localities); Department of Corrections and regional jails /juvenile
detention centers; Roanoke Treatment Center land other substance abuse facilities); colleges; homeless
shelters; churches; and others who may ask for services.
Discussion:
N/A
Consolidated Plan ROANOKE 59
OMB Control Na'. 2506 0117 (ex, 07/31/2015(
NA -50 Non - Housing Community Development Needs — 91.215 (f)
Describe the jurisdiction's need for Public Facilities:
The City of Roanoke has a robust park and greenway system to serve the citizens. In order tofu I ly serve
all neighborhoods within the jurisdiction, several public facility needs may be addressed during this
Consolidated Planning period. Some of the needs to be addressed may be: pocket or neighborhood
parks, greenway creation and installation, installation of public art, and installation of street trees.
How were these needs determined?
These needs were determined based on input from City of Roanoke staff in the Planning, Building, and
Development and Parks and Recreation divisions as well as through the Comprehensive Plans and
Comprehensive Recreation Master Plan. Additionally, citizens provided feedback during the city's
Consolidated Plan survey.
Describe the jurisdiction's need for Public Improvements
The City of Roanoke has a great need for infrastructure improvements within several low- income block
groups located within targeted areas in the city. A major infrastructure project along the 13th Street
Corridor in the West End Neighborhood Revitalization Strategy Area will be addressed during the first
year of the five -year Consolidated Planning Period. This project will alleviate stormwater and drainage
issues while improving access and beautifying the neighborhood. Several other needs for public
improvements exist, including sidewalk, curb, and guttering work in low- income areas as well as street
improvements in various low- income block groups throughout the city.
How were these needs determined?
These needs were determined based on input from City of Roanoke staff in the Planning, Building, and
Development and Parks and Recreation divisions as well as through the Comprehensive Plans and
Comprehensive Neighborhood Plans. The Neighborhood Revitalization Strategy Area plan for the West
End NRSA denotes a strong need for infrastructure improvements, especially along the 13th Street
Corridor. Additionally, citizens provided feedback during the city's Consolidated Plan survey.
Describe the jurisdiction's need for Public Services
The City of Roanoke boasts many different not- for - profit entities that provide needed public services to
the citizens of the city. Citizens would be severely adversely affected if public services were not
available to prevent homelessness, provide shelter when homeless, provide services to youth to
Consolidated Plan ROANOKE 60
OMB Control No 2506- 01171exp. 07/31/20151
continue and improve their education and to prevent abuse and neglect. The City will continue to
provide lifesaving public services to low- income individuals over the life of the five -year Consolidated
Planning period in order to help alleviate issues and concerns for disadvantaged and low- income
households.
How were these needs determined?
These needs were determined based on input from City of Roanoke staff in the Planning, Building, and
Development, Homeless Assistance Team, and Department of Social Services divisions as well as through
the Comprehensive Plans and Neighborhood Plans. Additionally, citizens provided feedback during the
city's Consolidated Plan survey.
Consolidated Plan ROANOKE 61
OMB Control No 2506 -011) (ex, 07 /31/2015)
Housing Market Analysis
MA -05 Overview
Housing Market Analysis Overview:
The City of Roanoke has a high number of single family homes affected by lead -based paint. There are
47,260 units of residential housing within the city, of which 40% are rental units with 60% owner-
occupied units. Many of the owner - occupied units are contaminated by lead -based paint and have
some housing issues. The City will provide opportunity for currently owner - occupied units to receive
rehabilitation assistance for both emergency and non - emergency repairs. In addition to repairing
existing homes, there is a demand for new homeownership opportunities within the City. In order to
meet this demand, the City will rehabilitate existing, substandard homes for resale to eligible families,
construct new homes on vacant infill lots for sale to eligible families, and provide down - payment
assistance to eligible households.
Consolidated Plan ROANOKE 62
OMB Control No 2506- 0117(exp. 07 /31/2015)
MA -10 Number of Housing Units — 91.210(a) &(b)(2)
Introduction
The City has an overwhelming number of detached, single - family homes that may be affected by lead -
based paint or other housing needs. In addition, the City works with the Roanoke Redevelopment and
Housing Authority which provides subsidized housing for disadvantaged and low- income households
who wish to rent within the City. In light of these factors, the City determined that the greatest need for
CDBG and HOME funding was to focus on rehabilitation of existing owner - occupied structures as well as
the creation of new homeownership opportunities, either through acquisition, rehabilitation and resale,
or through the acquisition of vacant lots with new construction and sale to eligible households.
All residential properties by number of units
Property Type
Number
%
1 -unit detached structure
29,624
63%
1 -unit, attached structure
1,282
3%
2 -4 units
5,754
12%
5 -19 units
7,415
16%
20 or more units
2,879
6%
Mobile Home, boat, RV, van, etc
306
1%
Total
47,260
100%
Table 27— Residential Properties by Unit Number
Date Source: 20062010 ACS
Unit Size by Tenure
Table 28 —Unit Size by Tenure
Deco Source: 2006 -2030 ACS
Describe the number and targeting (income level /type of family served) of units assisted with
federal, state, and local programs.
The City of Roanoke targets those families earning 80% or below area median income for all programs
for CDBG, ESE, and HOME funds. The City does not propose to use funds to create rental housing
Consolidated Plan ROANOKE 63
OMB Control No: 2506 -0117 (e,. 07/31/2015(
Owners
Renters
Number
%
Number
%
No bedroom
34
0%
521
3%
1 bedroom
378
2%
4,901
26%
2 bedrooms
5,448
23%
8,383
45%
3 or more bedrooms
18,145
76%
5,023
27%
Total
24,005
101%
18,828
101%
Table 28 —Unit Size by Tenure
Deco Source: 2006 -2030 ACS
Describe the number and targeting (income level /type of family served) of units assisted with
federal, state, and local programs.
The City of Roanoke targets those families earning 80% or below area median income for all programs
for CDBG, ESE, and HOME funds. The City does not propose to use funds to create rental housing
Consolidated Plan ROANOKE 63
OMB Control No: 2506 -0117 (e,. 07/31/2015(
opportunities as the Roanoke Redevelopment and Housing Authority provides sufficient units for low -
income rental housing. All rehabilitations will be targeted to households earning 80% of AMI and below.
Provide an assessment of units expected to be lost from the affordable housing inventory for
any reason, such as expiration of Section 8 contracts.
During the five -year period of the Consolidated Plan, the City does not expect to lose any units from the
affordable housing inventory. The City will create new affordable homeownership opportunities
through the construction or rehabilitation of affordable housing for purchase. In addition, the RRHA has
applied to HUD to receive a Choice Neighborhoods Grant which will allow the RRHA to significantly
increase the number of affordable rental units available for the public.
Does the availability of housing units meet the needs of the population?
The City believes that the number of housing units available does meet the needs of the population.
With a continued effort to work with Habitat for Humanity, those lowest- earning citizens are able to
achieve the dream of homeownership, therefore the City will provide funding to Habitat for Humanity in
the Roanoke Valley as well as other low- income housing providers, to continue to offer assistance to
low- income first -time homebuyers.
Describe the need for specific types of housing:
The needs for specific types of housing that are most prevalent in the City of Roanoke are housing for
the homeless, including transitional living arrangements; single - family homeownership opportunities
through the construction or rehabilitation of single units or duplexes; and rental units constructed and
managed by the Housing Authority to meet the needs of low- income families.
Discussion
N/A
Consolidated Plan ROANOKE 64
OMB Control No: 2506 0117 1e, 07/31/2015)
MA -15 Housing Market Analysis: Cost of Housing - 91.210(a)
Introduction
Housing prices in the Roanoke Valley have remained relatively stable for the past three years. Although
there will be some fluctuation based on market demand, the City expects housing prices to rise slightly
over the next five year Consolidated Planning period. The average median purchase price for a home in
the Roanoke Valley is $138,000 which is affordable to many households, however those households who
have the lowest incomes or that have significant credit issues may be priced out of the ownership
market without assistance from the City and private entities. Rental units are relatively affordable due
to the large stock of rental housing owned and managed by the Roanoke Redevelopment and Housing
Authority.
Cost of Housing
Table 29 —Cost of Housing
Data Source: 2000 Census (Base Year), 2006 2010 ACS (Most Recent Year)
Rent Paid
Base Year: 2000
Most Recent year: 2010
%Change
Home Value
80,100
128,700
61%
rMedian
Median Contract Rent
385
520
3531.
Table 29 —Cost of Housing
Data Source: 2000 Census (Base Year), 2006 2010 ACS (Most Recent Year)
Rent Paid
Number
%
Less than $500
8,924
47.4%
$500 -999
9,182
48.8%
$1,000 -1,499
368
2.0%
$1,500 -1,999
91
0.5%
$2,000 or more
263
1.4%
Total
18,828
100.0%
Table 30 - Rent Paid
Data Source: 2006 -2010 ACS
Housing Affordability
% Units affordable to Households
earning
Renter
Owner
30 % HAM FI
1,960
No Data
50% HAMFI
6,855
2,405
80 %HAMFI
13,635
8,155
100 % HAM FI
No Data
11,205
Total
22,450
21,765
Table 31— Housing Affordability
Data Source: 2006 2010 CHA5
Consolidated Plan ROANOKE 65
OMB Control No: 2506 0117 (exp. 07/31/2015)
Monthly Rent
Monthly Rent ($)
Efficiency (no
bedroom)
1 Bedroom
2 Bedroom
3 Bedroom
4 Bedroom
Fair Market Rent
529
613
764
1,001
1,134
High HOME Rent
529
613
764
1,001
1,134
Low HOME Rent
529
596
716
826
922
Table 32 - Monthly Rent
Data Source: HUD FMR and HOME Rents
Is there sufficient housing for households at all income levels?
There is insufficient housing for those households at the lowest income levels, i.e. below 50% of AML
The City will partner with Habitat for Humanity of the Roanoke Valley along with other for - profit and
non - profit developers to create homeownership opportunities via rehabilitiation and new construction
in order to provide opportunities for homeownership to the lowest income families in the City. There is
sufficient rental housing available for all income levels, however the waiting list for the Section 8
program is taking approximately 7 years to cycle through. These families will need support before they
are approved for the Section 8 Housing Choice Voucher program.
How is affordability of housing likely to change considering changes to home values and /or
rents?
The City does not foresee a large increase in either the rental rates or housing prices in the near future.
With the economic recovery that is still occurring, most home prices remain affordable to a wide range
of low- income households.
How do HOME rents / Fair Market Rent compare to Area Median Rent? How might this
impact your strategy to produce or preserve affordable housing?
Area median rents, HOME rents, and Fair Market rents are all within the same range. There is no
distinct difference between the three types of rents which means that affordable rental housing is
abundant and creation of new affordable rental units with CDBG or HOME is not a priority for the City at
this time.
Discussion
N/A
Consolidated Plan ROANOKE 66
OMB Control No: 2506- 0117 (exp. 0]/31/2015)
MA -20 Housing Market Analysis: Condition of Housing — 91.210(a)
Introduction
The City has 29% of owner - occupied housing units with at least one adverse condition and 46% of
renter - occupied units have at least one adverse condition. The City partners with Habitat for Humanity
in the Roanoke Valley and other for- profit and non - profit developers to create new homeownership
opportunities to help alleviate adverse conditions. In addition, a majority of the homes in the City of
Roanoke have lead -based paint. The City will use both CDBG and HOME funding to provide
rehabilitation services to owner - occupied structures in order to alleviate many of the issues with
condition of the units. The City's Code Enforcement division through the Code Inspection Program and
Rental Permitting Program will help to encourage landlords to make necessary repairs to the rental units
within the City.
Definitions
The city defines Suitable for Rehabilitation as: those structures that are not deteriorated beyond the
point that they can be brought up to the CDBG Program's Written Rehab Standards within the financial
assistance available under the City's rehabilitation program.
The city defines Unsuitable for Rehabilitation as: substandard units in such poor condition that it is not
structurally or financially feasible to rehabilitate to the Program's Written Rehab Standards; housing
units "Unsuitable for Rehabilitation" also include units to be razed within the Project Area to remove
toxic use and blight. Unsuitable for rehabilitation is further defined as a residential structure which has
major structural conditions due to inadequate original construction or has failing foundation, floor, wall,
ceiling, roof and exterior systems.
Condition of Units
Condition of Units
Owner- Occupied
Renter - Occupied
Number
%
Number
%
With one selected Condition
7,046
29%
8,598
46%
With two selected Conditions
27
091.
356
2%
With three selected Conditions
0
0%
36
0% j
With four selected Conditions
0
09,
0
0%
No selected Conditions
16,932
71%
9,838
52%
Total
24,005
100%
18,828
100%
Table 33- Condition of Units
Data source: 2006 -2010 ACS
Consolidated Plan ROANOKE 67
OMB Control No 2506- 01171exp. 07/31/2015)
Year Unit Built
Year Unit Built
Owner- Occupied
Renter- Occupied
Number
%
Number
%
2000 or later
1,310
5%
1,018
5%
1980 -1999
2,231
9%
3,977
21%
1950 -1979
11,043
46%
9,068
48%
Before 1950
9,421
39%
4,765
25%
Total
24,005
99010
18,828
9901.
Table 34 —Year Unit Built
Data Source: 2006 -2010 CHAS
Risk of Lead -Based Paint Hazard
Risk of Lead -Based Paint Hazard
Owner - Occupied
Renter - Occupied
Number
%
Number
%
Total Number of Units Built Before 1980
20,464
8S%
13,833
73%
Housing Units build before 1980 with children present
655
3%
9,910
53%
Table 35 —Risk of Lead -Based Paint
Data Source: 2006 -2010 ACS (Total Units) 2006 -2010 CHAS (Units with Children present)
Vacant Units
Table 36 - Vacant Units
Data source: 20052009 CHAS
Need for Owner and Rental Rehabilitation
There is a significant need for the rehabilitation of owner - occupied units based on the condition of the
housing present at this time. The City will use both CDBG and HOME funding to acquire properties,
rehabilitate them, and resell them for owner - occupied families. In addition, the City will use both CDBG
and HOME funds to provide limited and major rehabilitation of owner - occupied single - family homes in
the City.
Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP
Hazards
Consolidated Plan ROANOKE 68
OMB Control No 2506 -0117 (exp. 02 /31/2015)
Suitable for
Rehabilitation
Not Suitable for
Rehabilitation
Total
Vacant Units
0
0
0
Abandoned Vacant Units
0
0
0
REO Properties
0
0
0
Abandoned REO Properties
0
0
0
Table 36 - Vacant Units
Data source: 20052009 CHAS
Need for Owner and Rental Rehabilitation
There is a significant need for the rehabilitation of owner - occupied units based on the condition of the
housing present at this time. The City will use both CDBG and HOME funding to acquire properties,
rehabilitate them, and resell them for owner - occupied families. In addition, the City will use both CDBG
and HOME funds to provide limited and major rehabilitation of owner - occupied single - family homes in
the City.
Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP
Hazards
Consolidated Plan ROANOKE 68
OMB Control No 2506 -0117 (exp. 02 /31/2015)
It is estimated that roughly 80% of the units that contain lead -based paint are occupied by low- or
moderate - income families. The City of Roanoke is a recipient of the Healthy Homes Lead Safe Grant
which provides lead -based paint remediation for low- income households. Additionally, the City will
remediate all lead -based paint hazards in homes that are to be rehabilitated for resale, rehabilitated
under the City's Major Rehabilitation Program, or homes that are purchased by qualified households
under the City's Downpayment Assistance Program.
Discussion
N/A
Consolidated Plan ROANOKE 69
OMB Control No: 2506 -011] (ex, 0)/31/2015)
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Public Housing Development
Average Inspection Score
Lansdowne Park
85
Melrose Towers
85
Jamestown Place
85
Morningside Manner
85
Bluestone Park
85
Indian Rock Village
85
Table 38 -Public Housing Condition
Describe the restoration and revitalization needs of public housing units in the jurisdiction:
The RRHA has developed a 5 -year Action Plan for revitalizing and modernizing its public housing,
describing the highest priority physical improvements that can be accomplished within projected
available funds. An Annual Statement details the most immediate repairs and replacements needed.
These documents have been prepared for and are a part of documentation submitted to HUD under its
Capital Fund Program. The Action Plan is reviewed each year, and updates are sent to HUD each year
with the Agency Annual Plan.
Describe the public housing agency's strategy for improving the living environment of low -
and moderate - income families residing in public housing:
Physical improvements identified in the Five -Year Action Plan include: site improvements, such as
landscaping, site lighting, sidewalk repair, and paving driveways and parking lots; hazards abatement;
plumbing improvements; repairs to interior walls and cabinets; upgrading electrical services; energy cost
savings through upgrading windows, doors, hardware and heating systems; repairing or replacing
roofing, gutters, and downspouts; constructing retaining walls; exterior painting; and replacing
appliances. Costs associated with any necessary relocation during the rehabilitation are also included in
the Capital Fund budgets.
The RRHA's Resident Services Division takes a leadership role in providing resources for residents to
promote and encourage self- sufficiency, improve the quality of life and make assisted housing a place of
opportunity. The Division identifies resources and provides opportunities for families living in assisted
housing in the areas of education, job training and employment. Funding from HUD, along with strong
partnerships with community organizations, make possible a great many of the programs and
opportunities offered residents.
The Family Self- Sufficiency Program (FSS) enables residents of public housing and participants in the
Section 8 Housing Choice Voucher program to identify their personal obstacles to self- sufficiency and,
with the help of a case manager and area service providers, develop a set of steps that lead to economic
Consolidated Plan ROANOKE 71
OMB Cantral Na'. 2506 -011] 1., 0)/31/2015)
self- sufficiency. In many cases, residents also accumulate a savings escrow account through increases in
earned Income. HUD grants, such as the Resident Opportunities for Self Sufficiency (ROSS), complement
the FSS program by providing supportive services and job- training opportunities to residents of
designated public housing developments.
Further, as evidenced by the Villages at Lincoln and the Hurt Park redevelopment efforts, the RRHA has
made strides in working to integrate public housing into the surrounding neighborhoods, which provides
a means for low- and moderate - income families to transition out of public assistance programs, All
public housing residents and Housing Choice Voucher program participants have the opportunity to
participate in the Family Self- Sufficiency (FSS) Program. Living at the Villages at Lincoln is contingent
upon continued participation in the FSS program. Education and training opportunities are provided on-
site at the Neighborhood Networks Center.
Discussion:
N/A
Consolidated Plan ROANOKE 72
OMB Control No 2506 0117 (exp. 07/31/2015)
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Describe mainstream services, such as health, mental health, and employment services to the
extent those services are use to complement services targeted to homeless persons
<p align = "LEFT ">The CoC recognizes the importance of access and enrollment in mainstream benefits
for clients in maintaining housing stability. 1. The primary strategy to address this is through quality
training for shelter staff. 2. Front line staff are educated during quarterly trainings about eligibility for
mainstream benefits and work directly with clients to complete necessary paperwork, provide needed
transportation and other services to remove barriers to access. 3. OSS has in place the Common Help on-
line application system which allows clients the ability to apply on -line for TANF, SNAP, and Medicaid.
Part of this strategy includes increasing staff knowledge of all housing voucher programs available and
eligibility requirements. This mainstream benefit is especially important for clients on a fixed income to
maintain housing stability. 4. Our community also has rapid rehousing subsidies available and training on
eligibility for these programs is also provided to staff regularly < /p>
List and describe services and facilities that meet the needs of homeless persons, particularly
chronically homeless individuals and families, families with children, veterans and their
families, and unaccompanied youth. If the services and facilities are listed on screen SP -40
Institutional Delivery Structure or screen MA -35 Special Needs Facilities and Services,
describe how these facilities and services specifically address the needs of these populations.
OVERNIGHT SHELTERS
Family Promise of Greater Roanoke is a multi - denominational network of religious congregations who
have joined together to provide shelter for homeless families. Families are carefully screened to ensure
the safety of other homeless families and congregation volunteers.
Red Shield Lodge is an emergency shelter for males only, sponsored by the Salvation Army. They can
accommodate up to 36 individuals during a single night. Meals are also provided at the shelter for both
guests and other homeless persons sleeping outside.
The Rescue Mission is the largest provider of emergency shelter in Roanoke. Its components include a
health care center, male recovery program, family and female shelter, and transient male shelter.
Supportive services include meals, showers, clothing, and furniture, assistance with prescriptions,
recovery program and employment training.
TRUST House is a non - profit organization serving the Roanoke Valley with a mission to provide
transitional and emergency shelter to individuals, families and veterans, with an emphasis on case
management, intervention and referrals.
The Turning Point is a domestic violence shelter for female victims and their children sponsored by the
Salvation Army. They can house a maximum of 60 women and children. The Salvation Army provides
furnishings and household items from their retail stores for those who transition into permanent
housing.
Consolidated Plan ROANOKE 75
OMB Control No 2506- 0117It, 07/31/2015)
DAY SHELTERS
Roanoke Area Ministries is a day shelter for homeless individuals and families offering hot lunches, job
club, laundry facilities, mail services and emergency financial assistance. It is open 365 days a year from
8:00 a.m. until 4:O0 p.m.
Samaritan Inn provides lunch and noon -day worship service daily. Volunteers and local religious
congregations sponsor the facility.
SERVICES ONLY
Roanoke City Homeless Assistance Team conducts street outreach to provide services and case
management to homeless individuals and families who need help locating permanent housing. Staff
work to ensure that emergency and transitional shelter and support services are available for homeless
persons who reside in shelters or other places not designed for sleeping.
Community Housing Resource Center provides temporary financial assistance and housing relocation
and stabilization services to individuals and families who are homeless or would be homeless but for
this assistance. Financial assistance includes rental assistance,
security deposits, utility deposits /payments and moving costs. Housing relocation and stabilization
services include case management, housing search /placement, legal services and credit repair.
Central Intake is a geographically centralized front door office located at 339 Salem Avenue, SW in one
distinct location where families and individuals can go to access intake and assessment. Central intake
staff helps consumers access prevention, diversion, and rapid re- housing resources; use an effective
assessment tool; and provide information about local homeless assistance programs, housing resources,
and community -based mainstream services.
Consolidated Plan ROANOKE 76
OMB Control No 2506 -0117 (exp. 07/31/2015)
MA -35 Special Needs Facilities and Services- 91.210(d)
Introduction
The city of Roanoke provides support to institutions and non - profit organizations that provide services
to special needs populations. This includes CDBG funding provided to at -risk youth, abused and
molested children, and housing for very-low and extremely -low income households. These services
provide much - needed support for individuals and families who are experiencing special needs. CDBG
funding is also provided to Blue Ridge Independent Living Center to facilitate the process for disabled
individuals to return home from hospitals, nursing homes, rehab facilities, or mental health facilities.
Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental),
persons with alcohol or other drug addictions, persons with HIV /AIDS and their families,
public housing residents and any other categories the jurisdiction may specify, and describe
their supportive housing needs
Specialized housing - related needs of seniors in Roanoke include assistance with home repair, assistance
with financing and construction of accessibility features such as ramps, support in working with
landlords to maintain properties to protect and meet the needs of older tenants. In order to assist
seniors in staying in their homes and living independently, the need for community support services
such as case management, home care, meals programs and transportation is anticipated to increase
based on projections of increasing proportion of the local population represented by this age group.
Currently, agencies such as the Local Office on Aging (LOA), provide such services, but service expansion
will be needed in future years to meet the anticipated increase in need.
Most persons who are considered frail elderly need supportive services in order to remain in their
homes. LOA case managers have identified frail elderly persons in Roanoke living in substandard
housing who hesitate to inform others of their plight or request assistance due to fear of having to leave
home and losing their independence. Supportive services such as case management, home care, meals
programs, transportation, and assistance with home repair are critical needs for this population group,
and these needs are projected to increase as the percentage of the local population comprised of
persons of advanced age increases.
The City of Roanoke Redevelopment and Housing Authority (RRHA) has 42 apartments in the public
housing developments which are accessible for persons with mobility impairments and seven (7)
apartments for persons with audio /visual impairments. The Low Income Housing Tax Credit units
managed by RRHA include 56 that are wheelchair accessible. RRHA has two (2) wheelchair accessible
units located in a non - public housing apartment complex in the City of Roanoke.
Organizations in Roanoke currently providing specialized housing services to individuals with substance
abuse issues include the Rescue Mission of Roanoke, Inc., and Bethany Hall. Providers of clinical or
Consolidated Plan ROANOKE 77
OMB Control No. 2506 0117 (exp. 0] /31/2015)
other supportive services include Blue Ridge Behavioral Healthcare, National Counseling Group, and East
Mental Health, LLC.
Organizations in Roanoke providing specialized housing services to victims of domestic violence include
the Salvation Army's Turning Point residential shelter.
RRHA currently administers 80 HUD Veterans Affairs Supportive Housing (HUD -VASH) Vouchers,
providing rental assistance to homeless veterans. This number has been sufficient to meet the needs
identified by the Salem VA Medical Center.
Describe programs for ensuring that persons returning from mental and physical health
institutions receive appropriate supportive housing
The city continues to fund Blue Ridge Independent Living Center's "Empowering Individuals with
Disabilities" program which seeks to allow individuals who are returning from a mental or physical
health institution to live in their own homes with or without supports. The city continues to partner
with non - profit agencies to provide training and referral services to individuals reentering the housing
market in order to ensure their safety, health, and overall wellbeing.
Specify the activities that the jurisdiction plans to undertake during the next year to address
the housing and supportive services needs identified in accordance with 91.215(e) with
respect to persons who are not homeless but have other special needs. Link to one -year
goals. 91.315(e)
The city will continue its partnership with Blue Ridge Independent Living Center, the local Council on
Independent Living, as well as the Agency on Aging to provide services to the elderly, frail elderly,
disabled, and emotionally or mentally disturbed individuals. This will entail CDBG support for Blue Ridge
Independent Living Center for their "Empowering Individuals with Disabilities" program which provides
housing modifications to low- income households with a disabled, elderly, orfrail elderly family member.
Public housing residents will also be supported through the Section 3 program and encouragement for
contractors to hire low- income public housing residents for CDBG and HOME funded construction
activities.
For entitlement /consortia grantees: Specify the activities that the jurisdiction plans to
undertake during the next year to address the housing and supportive services needs
identified in accordance with 91.215(e) with respect to persons who are not homeless but
have other special needs. Link to one -year goals. (91.220(2))
CDBG funding will be provided to support non - homeless special needs populations in the first year of
this Consolidated Planning Period. The first activity will be Blue Ridge Independent Living Center's
"Empowering Individuals with Disabilities" which will support home modifications for non - homeless
special needs populations that exhibit a physical or mental disability. In addition, CDBG public service
Consolidated Plan ROANOKE 78
OMB Control No 2506 0117(exp. 07/31/2015)
funding will be allocated to the City of Roanoke's Department of Social Services to keep children who
primarily reside in public housing from entering the faster care system.
Consolidated Plan ROANOKE 79
OMB Control No: 2506 -011] (exp. 02/31/2015)
MA -40 Barriers to Affordable Housing— 91.210(e)
Negative Effects of Public Policies on Affordable Housing and Residential Investment
Due to the historic nature of several of the city's most affordable neighborhoods, many times it is
difficult for low- income homeowners and landlords who rent to primarily low- income households to
effect much needed repairs on these homes because of the need to meet historic thresholds. Often
these historic repairs cost much more than traditional repairs and may make home maintenance
difficult. The city continues to examine the historic district thresholds for repair and maintenance and
make suggestions for changes where available.
Consolidated Plan ROANOKE 80
0103 Control No 2506 0117(exp. 07 /31/2015)
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Labor Force
Total Population in the Civilian Labor Force
48,500
Civilian Employed Population 16 years and over
45,228
Unemployment Rate
6.75
Unemployment Rate for Ages 16 -24
2442
Unemployment Rate for Ages 25 -65
4.08
Table 41 - Labor Force
Data Source: 2006 -2010 ACS
Occupations by Sector Number of People
Management, business and financial
7,771
Farming, fisheries and forestry occupations
2,154
Service
5,272
Sales and office
8,105
Construction, extraction, maintenance and
repair
3,715
Production, transportation and material moving
3,258
Table 42— Occupations by Sector
Data Source: 2006 -2010 ACS
Travel Time
Travel Time
Number
Percentage
< 30 Minutes
36,554
85%
30 -59 Minutes
4,791
11%
60 or More Minutes
1,423
3%
Total
43,768
100%
Table 43 - Travel Time
Data Source: 2006 -2010 ACS
Education:
Educational Attainment by Employment Status (Population 16 and Older)
Educational Attainment
In Labor Force
Civilian Employed
unemployed
Not in Labor Force
Less than high school graduate
4,012
557
3,735
High school graduate (includes
equivalency)
11,370
845
4,170
Some college or Associate's degree
11,883
530
3,738
Consolidated Plan ROANOKE 83
OMO Control No 2506- 01171exp. 07/31/20151
Educational Attainment
In Labor Force
18 -24 yrs
Civilian Employed
Unemployed
Not in Labor Force
Bachelor's degree or higher
1 10,023
223
I 1,624
Table 44 - Educational Attainment by Employment Status
Data source: 1006-2010 Acs
Educational Attainment by Age
Table 45 - Educational Attainment by Age
Data source: 2006 -2010 Acs
Educational Attainment - Median Earnings in the Past 12 Months
Educational Attainment
Age
18 -24 yrs
25 -34 yrs
35 -44 yes
45-65 yrs
65+ yrs
Less than 9th grade
579
619
721
1,429
2,267
9th to 12th grade, no diploma
1,275
1,369
1,334
2,832
2,181
High school graduate, GED, or
alternative
2,717
4,098
3,930
8,376
3,867
Some college, no degree
2,614
3,254
2,760
5,590
2,473
Associate's degree
392
971
1,397
2,199
338
Bachelor's degree
667
2,604
1,763
3,426
1,639
Graduate or professional degree
31
1,018
1,196
1,912
1,055
Table 45 - Educational Attainment by Age
Data source: 2006 -2010 Acs
Educational Attainment - Median Earnings in the Past 12 Months
Educational Attainment
Median Earnings in the Past 12 Months
Less than high school graduate
19,225
High school graduate (includes equivalency)
25,052
Some college or Associate's degree
28,588
Bachelor's degree
34,266
Graduate or professional degree
53,882
Table 46- Median Earnings in the Past 12 Months
Data source: 2006 -2010 ACS
Based on the Business Activity table above, what are the major employment sectors within
your jurisdiction?
The largest employment sectors within the city are the education and health care sectors, retail sectors,
and professional, scientific, and management services sectors. The city is not only the regional hub for
shopping and retail services, it is also the regional hub for medical care boasting two world -class
hospitals as well as two medical schools.
Describe the workforce and infrastructure needs of the business community:
Consolidated Plan ROANOKE 84
OMB Control No 2506 -0117 (ex, 07/31/2015)
The workforce needs of the business community include training and continuing education for
healthcare workers, professional, scientific, and management services employees as there is a large gap
between the number of workers available and the number of jabs. In addition, the manufacturing
sector is also in large need of trained employees. Infrastructure upgrades area lways needed to ensure
that products and services can be easily transported to and from the region. The city proposes to fund
several infrastructure improvement projects to assist small businesses with improved transportation and
visibility over the five -year Consolidated Planning Period.
Describe any major changes that may have an economic impact, such as planned local or
regional public or private sector investments or initiatives that have affected or may affect
job and business growth opportunities during the planning period. Describe any needs for
workforce development, business support or infrastructure these changes may create.
The City is looking forward to becoming a new stop for a proposed Amtrak Railway hub within the next
five years. This proposed stop will bring added tourism money to the region. In addition, this hub is
expected to create several permanent full time jobs. It is expected that there will be some
infrastructure improvements needed to make the hub a reality.
How do the skills and education of the current workforce correspond to employment
opportunities in the jurisdiction?
A large number of individuals who do not possess a high school diploma or bachelor's degree are
unemployed or underemployed. There are not enough skilled workers to fill the professional and
healthcare jobs that are available. The city will continue to support several organizations that provide
job training and placement.
Describe any current workforce training initiatives, including those supported by Workforce
Investment Boards, community colleges and other organizations. Describe how these efforts
will support the jurisdiction's Consolidated Plan.
The city boasts several organizations that provide workforce training initiatives. Total Action Against
Poverty (TAP) provides workforce training through the This Valley Works campaign. In addition, the
Goodwill of the Roanoke Valley provides workforce training to unemployed, underemployed, and
retired individuals to help them enter /reenter the workforce. The city will continue to support the
efforts of both organizations to ensure that there are sufficient numbers of qualified workers in the
workforce.
Does your jurisdiction participate in a Comprehensive Economic Development Strategy
(CEDS)?
Consolidated Plan ROANOKE 85
OMB Control Na: 2506 -0117 (ea, 02/31/2015)
Yes
If so, what economic development initiatives are you undertaking that may be coordinated
with the Consolidated Plan? If not, describe other local /regional plans or initiatives that
impact economic growth.
The development of an Innovation and Entrepreneur Center could be coordinated with the Consolidated
Plan for skills development and job creation for low to moderate income persons seeking career
development opportunities.
Discussion
N/A
Consolidated Plan ROANOKE 86
OMB Control No: 2506 0117 (exp. 07 /31/2015)
MA -50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated?
(include a definition of "concentration ")
The City has identified several targeted neighborhoods and several rehabilitation and conservation
districts were households with multiple housing problems are concentrated. Concentration of these
houses is defined as areas that are predominately (more than 50%) low -to moderate - income and where
maintenance of existing owner - occupied and tenant - occupied single family homes has been neglected
and the crime rates are high. The City will concentrate most of its entitlement funding on these
targeted neighborhoods during the next five -year Consolidated Planning period. Most of the funds
expended during this Consolidated Planning period will be used to benefit the Melrose- Orange Target
Area and the West End Neighborhood Revitalization Strategy Area (NRSA). In addition, code
enforcement activities will be carried out in the city's Conservation and Rehabilitation districts.
Are there any areas in the jurisdiction where racial or ethnic minorities or low- income
families are concentrated? (include a definition of "concentration ")
There are several areas within the city where racial minorities and low- income families are
concentrated. Concentration is defined as a majority, more than 50% of the households, as being low -
income or racial and /or ethnic minorities. Two such areas are the Melrose- Orange Target Area and the
West End NRSA which both contain a majority low- income population with the added racial minority
make -up of the Melrose- Orange Target Area. In addition, the city's Conservation and Rehabilitation
districts typically exhibit a majority of low- to moderate - income households.
What are the characteristics of the market in these areas /neighborhoods?
The housing market in the lower- income neighborhoods is quite robust in the city of Roanoke. There is
a large supply of homes for sale at reasonable prices for low- income households, however these homes
are often not energy efficient and homeowners may stretch their abilities to pay with unaffordable
mortgages. Through the city's increased investment in these targeted areas, housing prices have
increased with a mix of incomes and races moving into the areas.
Are there any community assets in these areas /neighborhoods?
There are significant community assets in these areas including city parks, active neighborhood
organizations, and public meeting places. In addition, there is a significant amount of commercial
investment in several of these low- income and minority -heavy areas. The city supports the creation and
maintenance of these assets through a strong Neighborhood Services department which assists
neighborhoods to better themselves through small grants and training support. In addition, the city has
created and maintains a strong partnership with the arts community thereby providing opportunities for
local artists to participate in the beautification of these neighborhoods.
Consolidated Plan ROANOKE 87
OMB Control No. 25060117 lex, 07 /31/2015)
Are there other strategic opportunities in any of these areas?
There are strategic opportunities in these areas, the biggest of which is to eliminate slum and blighting
conditions and to convert former rental units back to homeownership opportunities, especially if those
units were orignially single - family homes which were converted to non - conforming multi - family units.
Consolidated Plan ROANOKE 88
OMB Control N.. 2506 -011] (e., 07/31/2015)
Strategic Plan
SP -05 Overview
Strategic Plan Overview
The city proposes to focus CDBG, HOME, and ESG funding on several key priorities during the five -year
Consolidated Planning period. These include public infrastructure, housing rehabilitation, code
enforcement, demolition, new housing construction, public facilities, and economic development.
Consolidated Plan ROANOKE 89
OMB Control No 2506 0117 lexp. 0)/31/2015)
SP -10 Geographic Priorities — 91.215 (a)(1)
Geographic Area
Table 07 - Geoeraohic Priority Areas
1
Area Name:
Melrose- Orange
Target Area
Area Type:
Local Target area
Other Target Area Description:
HUD Approval Date:
% of Low/ Mod:
Revital Type:
Comprehensive
Other Revital Description:
Identify the neighborhood boundaries for this target area.
Include specific housing and commercial characteristics of this target area.
How did your consultation and citizen participation process help you to
identify this neighborhood as a target area?
Identify the needs in this target area.
What are the opportunities for improvement in this target area?
Are there barriers to improvement in this target area?
2
Area Name:
West End Target Area
Area Type:
Strategy area
Other Target Area Description:
HUD Approval Date:
7/16/2012
% of Low/ Mod:
Revital Type:
Other Revital Description:
Identify the neighborhood boundaries for this target area.
Include specific housing and commercial characteristics of this target area.
How did your consultation and citizen participation process help you to
identify this neighborhood as a target area?
Identify the needs in this target area.
What are the opportunities for improvement in this target area?
Consolidated Plan ROANOKE 90
OMB Control No 2506- 0117(exp. 07/31 /2015)
Are there barriers to improvement in this target area?
General Allocation Priorities
Describe the basis for allocating investments geographically within thejurisdiction (or within the EMSA
for HOPWA)
A majority of the city's proposed use of CDBG and HOME funding will be spent in one of the two
targeted areas: the West End Neighborhood Revitalization Strategy Area (NRSA) or the Melrose- Orange
Targeted Area. Both are low- income neighborhoods in which a concentrated effort and concentrated
funding will make a difference to the character and makeup of the neighborhood.
Consolidated Plan ROANOKE 91
OMB Control No 2506 0117 (exp. 0]/31/2015)
SP -25 Priority Needs - 91.215(a)(2)
Priority Needs
Table 48— Priority Needs Summary
1
Priority Need
Infrastructure
Name
Priority Level
High
Population
Extremely Low
Low
Moderate
Non - housing Community Development
Geographic
Areas Affected
Associated
Public Infrastructure
Goals
Description
Providing infrastructure improvements to low- income neighborhoods within the
city of Roanoke.
Basis for
Relative
Priority
Z
Priority Need
Housing Rehabilitation
Name
Priority Level
High
Population
Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas Affected
Associated
Housing Rehabilitation
Goals
Consolidated Plan ROANOKE 92
OMB Control No: 2506 -011] (.p. 07/31/2015)
Consolidated Plan ROANOKE 93
0108 Control No 2506 -0117 (etp. 07/31/2015)
Description
Housing rehabilitation of owner - occupied structures, tenant - occupied structures,
and vacant, dilapidated homes for resale. Housing rehabilitation will encompass
both major rehabilitation (rehabilitation costing $15,000 per unit or more) and
minor rehabilitation (rehabilitation costing $14,999 per unit or less).
Basis for
This priority was ranked highest on a survey from the citizens of the city.
Relative
Priority
3
Priority Need
New Homeownership
Name
Priority Level
High
Population
Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Geographic
Areas Affected
Associated
New Homeownership
Goals
Description
New homeownership opportunities for low- income residents of the city of
Roanoke. This need will be accomplished through both down payment assistance
and through the new construction of homes. Also, rehabilitation of vacant,
dilapidated homes will be completed and the homes will be sold to LMI
households.
Basis for
Relative
Priority
4
Priority Need
Administration
Name
Priority Level
High
Population
Other
Geographic
Areas Affected
Associated
Administration
Goals
Consolidated Plan ROANOKE 93
0108 Control No 2506 -0117 (etp. 07/31/2015)
Consolidated Plan ROANOKE 94
OMB Control No: 25060117 (exp. 0] /31/2015)
Description
Administration of the CDBG, HOME, and ESG grants fort he city of Roanoke. Also
planning for both the city and local neighborhood groups to better the city of
Roanoke.
Basis for
Relative
Priority
5
Priority Need
Public Facilities
Name
Priority Level
Low
Population
Non - housing Community Development
Geographic
Areas Affected
Associated
Public Facilities
Goals
Description
The city has need for public facility projects within low- income neighborhoods to
meet the needs of the citizens. These improvements can include parks,
community centers, neighborhood centers, public art, and other public facility
projects.
Basis for
Relative
Priority
6
Priority Need
Homeless Services
Name
Priority Level
High
Population
Extremely Low
Low
Chronic Homelessness
Individuals
Families with Children
Mentally III
Chronic Substance Abuse
veterans
Victims of Domestic Violence
Unaccompanied Youth
Geographic
Areas Affected
Consolidated Plan ROANOKE 94
OMB Control No: 25060117 (exp. 0] /31/2015)
Consolidated Plan ROANOKE 95
OMB Control No 2506 -0117 (exp. 07131/2015)
Associated
Homeless Services
Goals
Description
Homeless services will include rapid rehousing, homeless intervention programs,
homeless shelter assistance, homelessness planning, and street outreach.
Basis for
Relative
Priority
7
Priority Need
Public Services
Name
Priority Level
High
Population
Extremely Low
Low
Moderate
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Victims of Domestic Violence
Non- housing Community Development
Geographic
Areas Affected
Associated
Public Services
Goals
Description
Funding for public services including youth services, services for battered spouses,
services for abused and neglected children, services for homeless prevention, and
many others.
Basis for
Relative
Priority
$
Priority Need
Economic Development
Name
Priority Level
High
Population
Non - housing Community Development
Geographic
Areas Affected
Consolidated Plan ROANOKE 95
OMB Control No 2506 -0117 (exp. 07131/2015)
Consolidated Plan ROANOKE 96
OMB Control No: 2506 0117 (ex, 0]/31/2015(
Associated
Economic Development
Goals
Description
Economic Development may be provided in the form of commercial facade
improvements, microenterprise loans to small businesses, and business training
and job placement activities.
Basis for
Relative
Priority
9
Priority Need
Code Enforcement
Name
Priority Level
High
Population
Extremely Low
Low
Moderate
Non - housing Community Development
Geographic
Areas Affected
Associated
Code Enforcement
Goals
Description
Code enforcement in the city's predominantly low- income neighborhoods and
conservation and rehabilitation districts. This enforcement will be provided by
city employees.
Basis for
Relative
Priority
10
Priority Need
Demolition
Name
Priority Level
High
Population
Non - housing Community Development
Geographic
Areas Affected
Associated
Demolition
Goals
Description
Elimination of slumming and blighting conditions in the city through the
demolition of condemned and unsafe structures.
Consolidated Plan ROANOKE 96
OMB Control No: 2506 0117 (ex, 0]/31/2015(
Basis for
Relative
Priority
Narrative (Optional)
N/A
Consolidated Plan ROANOKE 97
OMB Control No 3506- 0117 (exR 0)/31/2015)
SP -30 Influence of Market Conditions — 91.215 (b)
Influence of Market Conditions
Affordable
Market Characteristics that will influence
Housing Type
the use of funds available for housing type
Tenant Based
The City does not intend to fund TBRA because the Roanoke Redevelopment and
Rental Assistance
Housing Authority receives funding from HUD for both the Section 8 program as
(TBRA)
well as Section 8 Housing Choice Vouchers. A In combination with the large
number of public housing units available, the market is saturated and does not
need additional TBRA.
TBRA for Non-
The City does not intend to fund TBRA because the Roanoke Redevelopment and
Homeless Special
Housing Authority receives funding from HUD for both the Section
Needs
8A programA as well as Section 8 Housing Choice Vouchers. A In combination with
the large number of public housing units available, the market is saturated and
does not need additional TBRA.
New Unit
In order to increase homeownership opportunities, the city will construct new
Production
homeownership housing as infill development within several targeted
neighborhoods. A There is a market for this new housing as evidenced by the
large waiting list at Habitat for Humanity in the Roanoke Valley and the number of
individuals who have participated in the city's Down Payment Assistance Program.
A,
Reh a bi I itati-on
The city of Roanoke has a large stock of older homes that are in need of
significant repairs. A A majority of the homes in the city have lead -based paint
which can threaten the health of vulnerable population. A The city experiences a
large number of applicants on a yearly basis for both emergency and minor home
repairs.
Acquisition,
The city will acquire properties which are vacant, dilapidated, and /or former
including
substandard rental units to create affordable homeownership opportunities.
preservation
Table 49 – Influence of Market Conditions
Consolidated Plan ROANOKE 98
OMB Control Na'. 2506 -0117 (e,, 07/31/2015)
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SP -40 Institutional Delivery Structure — 91.215(k)
Explain the institutional structure through which the jurisdiction will carry out its consolidated plan
including private industry, non - profit organizations, and public institutions.
Responsible Entity
Responsible Entity
Role
Geographic Area Served
Type
HABITAT FOR
CHDO
Ownership
Jurisdiction
HUMANITY
COMMUNITY HOUSING
Developer
Ownership
Jurisdiction
PARTNERS
CORPORATION
ROANOKE
PHA
Public Housing
Jurisdiction
REDEVELOPMENT AND
HOUSING AUTHORITY
City of Roanoke
Government
Economic
Jurisdiction
Development
Homelessness
Ownership
Planning
neighborhood
improvements
public facilities
public services
Council of Community
Non- profit
Homelessness
Jurisdiction
Services
organizations
Planning
public services
Family Promise
Community /Faith-
Homelessness
Jurisdiction
Emergency Shelter
based organization
Trust Roanoke Valley
Non - profit
Homelessness
Jurisdiction
Trouble Center
organizations
BLUE RIDGE
Non - profit
Non- homelesspecial
Jurisdiction
INDEPENDENT LIVING
organizations
needs
CENTER
APPLE RIDGE FARM,
Non - profit
public services
Jurisdiction
INC.
organizations
Children's Advocacy
Non - profit
public services
Jurisdiction
Center a /k /a Children's
organizations
Trust
TOTALACTION AGAINST
Non - profit
Ownership
Jurisdiction
POVERTY IN ROANOKE
organizations
public services
VALLEY, INC.
Consolidated Plan ROANOKE 102
OMB Control Na: 2506 -0117 (ex, 07/31/2015(
Responsible Entity
Responsible Entity
Role
Geographic Area Served
Homelessness Prevention Services
Type
X
X
REBUILDING TOGETHER
Legal Assistance
Ownership
X
ROANOKE, IN C.
Table 51- Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System
The Consolidated Plan delivery system covers a wide range of organizations and capabilities. This
constitutes one of the system's primary strengths. Increasing the potential of this strength is the extent
of networking that takes place in the community. There are a number of coordinating bodies and
collaborations such as the Council of Community Services, the Blue Ridge Interagency Council on
Homelessness, the Roanoke Neighborhood Revitalization Partnership, the Roanoke Regional Housing
Network, the Roanoke Neighborhood Advocates, the Chamber of Commerce, Downtown Roanoke, Inc.
and others that connect groups along one or another of the numerous lines of shared community
interests.
Overall, the institutional structure needed to have a functioning Consolidated Plan delivery system is in
place and is reasonably complete. Gaps that have been noted in the delivery system are more
programmatic in nature. Two such gaps have been or are being addressed. In the first case, the City has
lacked a certified Community -Based Development Organization (CBDO) to maximize market -rate
housing and create better affordable housing in low -to- moderate income nieghborhoods of the City. A
CDBO can utilize CDBG funds to conduct new housing construction (which is generally not an eligible
activity under the CDBG guidelines) activities as part of a neighborhood revitalization project and also
carry out other activities such as community economic development and energy conservation activities
to benefit the residents and businesses of a specific neighborhood, which could conceivably include our
current target area, Melrose- Orange Target Area, and other future neighborhood target areas. This gap
is currently being addressed through...
The second programmatic gap in the delivery system has been the lack of a fully functioning
rental rehabilitation program. By this is meant a program that addresses all code deficiencies and many
of the other non - luxury repair and renovation needs of a multifamily unit. The City's delivery system
includes new construction for homeownership, owner occupied major rehabilitation and limited and
emergency repair programs conducted by subrecipients, but a large -scale rental rehabilitation program
has been unavailable. However, the City is exploring opportunities...
Availability of services targeted to homeless persons and persons with HIV and mainstream
services
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention Services
Counseling /Advocacy
X
X
Legal Assistance
X
X
Consolidated Plan ROANOKE 103
OMB Control No 2506 -0117 (ex, 07/31/20151
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention
Services
Mortgage Assistance
X
Rental Assistance
X
X
Utilities Assistance
X
X
Street Outreach Services
Law Enforcement
X
X
Mobile Clinics
Other Street Outreach Services
X
X
X
Supportive Services
Alcohol & Drug Abuse
X
X
Child Care
X
X
Education
X
X
Employment and Employment
Training
X
X
Healthcare
X
X
HIV /AIDS
X
X
X
Life Skills
X
X
Mental Health Counseling
X
X
Transportation
X
X
Other
Tenant Training
X
X
Table 52 - Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to, the services listed
above meet the needs of homeless persons (particularly chronically homeless individuals and
families, families with children, veterans and their families, and unaccompanied youth)
<p align ="LEFT">AS indicated in the <i>Homeless Facilities and Services< /i> section, the CoC recognizes
the importance of access and enrollment in mainstream benefits for clients in maintaining housing
stability. 1. The primary strategy to address this is through quality training for shelter staff. 2. Front line
staff are educated during quarterly trainings about eligibility for mainstream benefits and work directly
with clients to complete necessary paperwork, provide needed transportation and other services to
remove barriers to access. 3. DSS has in place the Common Help on -line application system which allows
clients the ability to apply on -line for TANF, SNAP, and Medicaid. Part of this strategy includes increasing
staff knowledge of all housing voucher programs available and eligibility requirements. This mainstream
benefit is especially important for clients on a fixed income to maintain housing stability. 4. Our
community also has rapid rehousing subsidies available and training on eligibility for these programs is
also provided to staff regularly < /p>
Consolidated Plan ROANOKE 104
OMB Control No 2506- 0117(ecp. 07/3112015)
Describe the strengths and gaps of the service delivery system for special needs population
and persons experiencing homelessness, including, but not limited to, the services listed
above
<p align = "LEFT ">While poverty and the lack of affordable housing continue to be the primary causes of
family homelessness in our community, we are continually thinking strategically to fill these gaps. We
understand that the economy plays a major role in the effectiveness of strategies to reduce
homelessness. In 2013, the CoC received funding to establish relationships with landlords to improve
housing options for homeless families. Meetings are held annually to foster relationships with the faith -
based community and businesses working to provide emergency financial support for families. As part of
the quarterly review of the business plan, the CoC evaluates options to provide homeless families with
rapid housing and supportive services to sustain housing. The CoC continues to work closely with the
Roanoke Redevelopment and Housing Authority to ensure that families have immediate access to
housing as well as support groups that work with legislators to advocate for livable wages to sustain
housing < /p>
Provide a summary of the strategy for overcoming gaps in the institutional structure and
service delivery system for carrying out a strategy to address priority needs
<p align = "LEFT ">The key to an agency's success is through communication and collaboration. The CoC
works together so there are no gaps in services. This includes making sure that poor performers have
the necessary tools to ensure success. The local planning agency works with underperforming agencies
to help build capacity. Increasing the capacity to perform is solidly integrated and strategically aligned
with community goals. The CoC's 2014 -2016 Strategic & Business Plan outlines specific goals for
community success. Participating in community training, modeling best practices and focusing on
adopting diverse approaches to improving performance has been the community�s success to increasing
performance and building capacity.< /p>
Consolidated Plan ROANOKE 105
OMB Control No 2506 -011] (exp. 0)/31/2015)
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SP -50 Public Housing Accessibility and Involvement — 91.215(c)
Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary
Compliance Agreement)
N/A
Activities to Increase Resident Involvements
Resident Councils and Advisory Groups are involved in annual meetings to gather input for the Agency
Plan. They are encouraged to voice the concerns and suggestions from the residents in their
communities. Resident leaders also encourage others to become actively engaged in working with RRHA
to respond to needs and concerns. Employment vacancies for RRHA are sent to Resident Councils and
Service Coordinators and are posted in each development so that the residents may apply for positions
for which they are qualified. Resident Council members are invited to serve on committees for
interviews for employees that directly affect their communities. RRHA is committed to providing
residents the opportunity to be involved and also supports residents in pursuing their self- sufficiency
goals. The RRHA's Resident Services Team works to provide employment training, resident
development, supportive services, follow -up and business development services to all public housing
and HCV residents. Section 3 of the Housing and Community Development Act of 1968, as amended in
1994, requires that employment and other economic opportunities generated by HUD funding are
directed to the greatest extent feasible toward low and very-low income residents. The RRHA is
committed to achieving the goals set forth by HUD in preparing residents to be employable by the
contractors who receive RRHA contracts. The activities available to residents include resume writing,
application processes, mock interviews, how to dress and prepare for interviews, specific job training
workshops, vocational classes and other services to meet the hiring trends to connect our residents to
the available job openings in our region. In addition, RRHA conducts active outreach to potential
contractors to educate them about Section 3 requirements and the benefits of providing employment
opportunities to low and very low income residents. RRHA assists residents who are interested in
pursuing homeownership. The RRHA offers assistance through the Lease - Purchase Homeownership
Program, and also works with other local agencies to access assistance with down payment, budget,
money management, improving credit scores and other relevant support to prepare for
homeownership. The Lease /Purchase Program enables families to live in the home they intend to
purchase for a 12 to 36 month period while qualifying for mortgage financing and completing a required
homeownership educational curriculum. During the lease period, participants work to resolve debt and
credit issues and begin paying higher rent payments to prepare them for the eventual higher mortgage
payment when the home is purchased. RRHA also offers maintenance and housekeeping classes to
educate applicants on their responsibilities under homeownership to prepare them for successful and
responsible homeownership. Down payment assistance is available through Total Action against
Poverty's Individual Development Accounts Program, the City of Roanoke's Down payment Assistance
Program and the Regional Loan Fund, all of which assists eligible homebuyers in lowering their down
payment requirements and /or reduces their monthly mortgage payments. Several local banks also offer
Consolidated Plan ROANOKE 110
OMB control No'. 2506 -0117 (exp. 0)/31/2015)
special homeownership financing programs that the RRHA utilizes to finance homeownership
opportunities in the Roanoke housing market. RRHA staff and residents take advantage of many training
workshops, seminars and opportunities to advance their knowledge and skills. Resident Council
members attend local leadership workshops and conferences as well as nationally sponsored
conferences including HUD and National Association of Housing and Redevelopment Officials ( NAHRO)
training. RRHA staff also attends many HUD and NAHRO conferences, workshops and webinars as well
as the American Association of Service Coordinators National Conference each year. The RRHA also
conducts in -house training and workshops to promote staff and resident development.
Is the public housing agency designated as troubled under 24 CFR part 902?
No
Plan to remove the'troubled' designation
N/A
Consolidated Plan ROANOKE 111
OMB Control No 2506 -011) (ex, 07/31/2015)
SP -55 Barriers to affordable housing — 91.215(h)
Barriers to Affordable Housing
Due to the historic nature of several of the city's most affordable neighborhoods, many times it is
difficult for low- income homeowners and landlords who rent to primarily low- income households to
effect much needed repairs on these homes because of the need to meet historic thresholds. Often
these historic repairs cost much more than traditional repairs and may make home maintenance
difficult. The city continues to examine the historic district thresholds for repair and maintenance and
make suggestions for changes where available.
Strategy to Remove or Ameliorate the Barriers to Affordable Housing
The city will attempt to remove or ameliorate the barriers to affordable housing by increasing the
financial opportunities for low- income households and by creating and offering opportunities for
homeowners to maintain their housing. This will be accomplished through a robust housing
rehabilitation program as well as a down payment assistance program.
Consolidated Plan ROANOKE 112
OMB Control No 2506 -011) (exp. 07/31/2015)
SP -60 Homelessness Strategy — 91.215(d)
Reaching out to homeless persons )especially unsheltered persons) and assessing their
individual needs
The Roanoke Valley is fortunate to have funding for 3 homeless outreach programs, one forthe entire
homeless population (HAT), another for veterans, and a third for those clients challenged with mental
health issues including substance abuse (PATH). All three programs are active participants in the CoC.
The HAT program routinely engages those individuals who are sleeping outdoors and refers to the other
outreach programs as appropriate. HAT stays abreast of all encampments currently in use in the
Roanoke Valley and takes services to the clients where they sleep. All 3 programs also have a strong
presence in all area shelters and complete outreach there as well. These programs also participate each
year in the annual PIT count.
Addressing the emergency and transitional housing needs of homeless persons
In addition to prioritizing families for rapid rehousing and space available in the community's permanent
supportive housing programs, the Roanoke CoC has several shelter programs that accept families. The
Roanoke Rescue Mission Women and Children's program has a 113 bed capacity facility for families
which far exceeds the need in our community. In addition, Family Promise of Greater Roanoke has a 12
bed capacity for only families; Safehome Systems has an 18 bed capacity; 2 beds at Trust House and 60
beds at the Salvation Army Turning Point. Unless it is a safety concern, families are housed as a unit. The
CoC and the BRICH will further develop this strategy during our annual strategic planning session to be
conducted in the spring of 2014. By incorporating the goal and strategy into our plan, specific
performance metrics and committee /organization responsibilities will be assigned. This will ensure
monitoring and reporting on outcomes during regularly held CoC meetings.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again.
Homeless Families with Children In addition to prioritizing families for rapid rehousing and space
available in the community's permanent supportive housing programs, the Roanoke CoC has several
shelter programs that accept families. The Roanoke Rescue Mission Women and Children's program has
a 113 bed capacity facility for families which far exceeds the need in our community. In addition, Family
Promise of Greater Roanoke has a 12 bed capacity for only families; Safehome Systems has an 18 bed
capacity; 2 beds at Trust House and 60 beds at the Salvation Army Turning Point. Unless it is a safety
concern, families are housed as a unit. The CoC and the BRICH will further develop this strategy during
our annual strategic planning session to be conducted in the spring of 2014. By incorporating the goal
Consolidated Plan ROANOKE 113
OMB Control No. 2506 -0117 (e.p, 07/31/2015)
and strategy into our plan, specific performance metrics and committee /organization responsibilities
will be assigned. This will ensure monitoring and reporting on outcomes during regularly held CoC
meetings.
Unaccompanied Youth Our Homeless School liaisons are key to identifying homeless youth and
providing linkages to services. Agencies focus on the family unit in order that children and youth may
have a safe, nurturing environment while the family obtains employment and seeks permanent housing
All area shelters will house youth as young as 18. If an unaccompanied minor seeks services, the
program works with the Police Department and CPS to identify the parents and place the child in
appropriate housing. When the local DSS determines that the parent or guardian lives out of town, they
try to contact the parent or other person who is legally responsible for the youth. Trust House makes
space available for unaccompanied youth on a temporary basis for all age groups. The Juvenile Court
refers young runaways to the variety of non - residential services that are currently available in Roanoke.
The City funds placements for runaway youth (who are before the court) to the Lynchburg Group Home
system up to 59 days.
Homeless Veterans The Roanoke Valley currently has a 15 bed shelter program for homeless male
veterans experiencing serious mental illness including substance use disorders. In addition, all area
shelters serve veterans regardless of their eligibility for assistance from Dept. of Veterans Affairs,
including female veterans. The Roanoke Valley recently received SSVF funds to assist homeless veterans
through rapid rehousing, job training and case management. The Salem VAMC employs a Healthcare for
Homeless Veterans coordinator who participates actively in the CoC and collaborates with area
programs to assist homeless veterans in our area in identifying needed services. The Salem VAMC also
has a 70 voucher HUD -VASH program. The regional homeless veterans benefits coordinator is also
housed in our CoC area and works with veterans to access needed benefits.
Help low- income individuals and families avoid becoming homeless, especially extremely
low- income individuals and families who are likely to become homeless after being
discharged from a publicly funded institution or system of care, or who are receiving
assistance from public and private agencies that address housing, health, social services,
employment, education or youth needs
In 2013, the CoC formed a Planning and Consultation Committee to review and update the current Blue
Ridge CoC discharge guiding principles. The Discharge Planning Guiding Principles were updated to
accommodate current conditions in the Roanoke Valley.
Foster Care
Departments of social services employ independent living staff to develop a permanency plan for all
children aging out of foster care. Permanency plans provide options that include: remaining with foster
families, moving into permanent housing or enrolling in the job corps.
Consolidated Plan ROANOKE 114
OMB Control No 2506- 01171,, 07/31/20151
Health Care
Patients work with hospital social workers to ensure they are not discharged into homelessness. They
work with Central Intake who coordinates with community programs such as the Community Housing
Resource Center, City of Roanoke Homeless Assistance Team and Total Action for Progress to gain
access to permanent housing.
Mental Health
CoC members work with mental health agencies, state operated hospitals and the community service
board staff to provide information on community resources relevant to permanent housing. Discharge
staff employed by mental health agencies, state operated hospitals and the community service board
are responsible for ensuring that individuals are not routinely released into homelessness. They are
typically released to next of kin or into their own housing.
Corrections
The Community Transitions staff works with inmates to develop housing plans. They prepare inmates for
social reintegration by preventing discharge into homelessness by creating linkages to appropriate
resources. They are routinely released to half way housing, next of kin and their own housing where
resources are available.
Consolidated Plan ROANOKE 115
OMB Control No, 25060117 (exp. 07/31/2015)
SP -65 Lead based paint Hazards — 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards
In November 2014, HUD's Office of Lead Hazard Control and Healthy Homes awarded the City's Lead
Safe Roanoke (LSR) Program a 3 -year, $2.1 million Lead -Based Paint Hazard Control (LBPHC) Grant to
prevent lead poisoning in children under age 6 by testing of children for lead poisoning; educating the
community on the hazards associated with lead -based paint; and identifying, assessing, and performing
lead hazard control activities in eighty -five (85) eligible privately -owned rental and owner - occupied
housing units within targeted areas of the City.
LSR will build upon and enhance the existing comprehensive outreach and marketing program that will
be tailored to reach those individuals and families most in need of the program, especially those who
are not likely to hear of the program through other means. Key elements of the marketing and outreach
strategy include professionally- designed multi - lingual informational brochures to be distributed through
Lead Safe Roanoke's network of partner agencies to inform potential participants of resources available
through the program; consistent exposure in local media (billboards, print, radio, and television)
intended to educate the public on lead -safe cleaning and renovation techniques, and to inform potential
participants of resources available through the program; specific outreach activities at public events and
gatherings such as the Roanoke City Health Fair, Back to School Bash, LSR Blood Screening Events, and
Henry Street Festival; partnerships with human service programs and community
organizations including the Department of Social Services, Child Health Investment Partnership (CHIP),
Total Action Against Poverty (TAP), and more than 30 neighborhood organizations; outreach to local
realtors and contractors such as the Roanoke Valley Association of Realtors and Roanoke Real Estate
Investors; and partnership with local code enforcement officials and the Roanoke City Health
Department. Recruitment and outreach events and activities will be designed to supply the program
with sufficient numbers of eligible units within the grant's 3 -year timeframe. LSR will also monitor
recruitment activities and enrollment numbers through weekly evaluations of referrals, contractor
workloads, and progress /status toward quarterly benchmarks.
A well- defined network of referring agencies as described above will provide the program with eligible
referrals in the target areas most in need of lead hazard control work. LSR staff will identify eligible
housing units through outreach activities in neighborhoods and connections with other faith -based and
community organizations. All referrals with be prioritized and screened for eligibility, selected, and
enrolled according to HUD requirements, 2014 NOFA and Title X using Lead Safe Roanoke's established
application process. The units will be prioritized as follows:
1. Units with lead hazards occupied by lead poisoned / FELL low- income children under 6
2. Units built prior to 1978 with deteriorated paint occupied by low- income children under 6
3. Units built prior to 1978 being considered for rehabilitation with low- income children under 6
Consolidated Plan ROANOKE 116
OMB Central No 2506- 0117Ievp. 07/31/20151
4. Other target units built prior to 1978
The recent high foreclosure rate has resulted in Roanoke area landlords buying foreclosed properties to
remodel and rent. This provides a perfect opportunity to create lead -safe rental units. Rental property
landlords are required to certify that tenants meet low- to moderate - income eligibility requirements. Of
the 85 units to be assisted by the program, 50 units or around 60% will be owner - occupied dwellings
and 35 units or close to 40% will be rental units.
How are the actions listed above related to the extent of lead poisoning and hazards?
Need /Extent of the Problem
The City of Roanoke is the target area for Lead Safe Roanoke, with a focus on the Conservation Areas
and Rehabilitation Districts in the heart of the city. These districts have been identified as a high lead risk
area by the Virginia Department of Health (VDH), and correspond with zip codes 24011, 24013, 24014,
24015, and 24016. Below are the demographics of the target area including population, housing and
other factors contributing to need.
Population Data
(a) Total population of the Target Area: The 2014 US Census estimate for Roanoke City is 98,465.
(b) Total population under the age of six (6): 8,168 (US Census).
(c) Number of and percentage of population under the age of 6 with an elevated blood lead level: 8 and
1 %; 74 and 1% local pediatricians (Virginia Department of Health).
(d) Area Median Household Income: $38,265 (US Census); Area Median Income Below 80%:52.4% (HUD
2000 census calculation); Area Median Income Below 30 %: 50% (HUD 2000 census calculation)
Housin¢ Data
(a) Number of housing units that were built before 1978: The 2014 census estimates found that 27,913
housing units in the target area were built before 1980. (As the Census tracks the age of housing by the
decade, it is standard practice to use the 1980 number as a proxy for the number of houses built before
1978.)
(b) Number of housing units that were built before 1940: The 2014 census estimates found that 11,383
housing units in the target area were built before 1940.
(c) Number and percentage of housing units that are rental- and owner - occupied: The 2014 census
estimates that of Roanoke's 42,742 occupied housing units, 22,574 or 53% are owner - occupied, and
20,168 or 47% are rentals.
Consolidated Plan ROANOKE 117
Cola Control No 2506 -0117 lexp. 07/31/2015)
(d) Number of vacant rental units: The 2014 census estimates found that 4,848 vacant rental units are
in the target area.
Other Factors Contributinz to Need
(a) Unemployment rate: In 2014, the City of Roanoke had a non - seasonally adjusted unemployment rate
of 8.2 %, significantly higher than the rate of the Roanoke Metropolitan area as a whole (7.4%).
(b) Children receiving Medicaid: 11,900 of 19,923 children under age 18, or 59.7% (City of Roanoke
Department of Social Services).
(c) Children receiving WIC: 3,741 children of 5,989 under age 5 or 62.5 %(2,024 families); Head Start: 997
children under age 5 or 16.6 %; SNAP: 11,050 children under 18 or 55.5 %.
(d) Lead -Based Paint Element: There are 13,042 housing units in the City as containing lead -based paint
and occupied by low -to- moderate income residents. Of these, 2,921 are identified as "high -risk LBP
units."
How are the actions listed above integrated into housing policies and procedures?
As mentioned above, Lead Safe Roanoke (LSR) will make 85 units lead safe using a combination of
interim controls and abatement methods. All lead hazards will be identified during the Paint
Inspection /Risk Assessment and will be addressed during the project under a comprehensive work plan.
Lead hazard control work will be completed in accordance with all applicable federal /state /local
regulations by licensed abatement contractors, or contractors using workers certified in Lead
Abatement Workers (LAW) training and EPA's Renovate, Repair and Paint (RRP) Rule. See Appendix 1
for LSR's Policies and Procedures for addressing lead -based paint hazards in pre -1978 single family
residences and healthy home issues in the City of Roanoke.
Consolidated Plan ROANOKE 118
OMB Control Na. 2506 0117 1exp. 07/31/20151
SP -70 Anti - Poverty Strategy— 91.2150)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty -Level Families
The city aims to reduce the number of families living in poverty through economic development
activities and support for rehabilitation activities which will free up income to be used for activities of
daily living. In addition, the city will support Habitat for Humanity in the Roanoke Valley which provides
homeownership opportunities to extremely -low and law- income households to assist them with equity
and wealth building.
How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this
affordable housing plan
The housing plan aims to provide funding and support for housing rehabilitation activities,
homeownership opportunities through the city's down payment assistance program and Habitat for
Humanity in the Roanoke Valley, and economic development activities.
Consolidated Plan ROANOKE 119
OMB Control No 2506 -0117 (ex, 07/31/2015)
SP -80 Monitoring — 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities
carried out in furtherance of the plan and will use to ensure long -term compliance with
requirements of the programs involved, including minority business outreach and the
comprehensive planning requirements
The city of Roanoke will monitor all programs, projects, and activities on a regular basis. Through the use
of a Risk Management rating and ranking system, each activity is scored at the beginning of the activity
and is monitored throughout the life of the activity by the city's project manager. In addition, each file
contains a completed HUD Monitoring Checklist that pertains to the specific type of project assisted.
Also, a master HUD checklist will be maintained regarding compliance with consolidated planning
requirements.
Consolidated Plan ROANOKE 120
OMB Control No 2506 -0117 (e, 07/31/2015)
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There is no identified publically owned land or property that may be used for needs identified in the
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Discussion
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Consolidated Plan ROANOKE 124
OMB Control No: 2506 -011] (erp. 07 /31/20151
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Projects
AP -35 Projects — 91.220(d)
Introduction
The City proposes to execute several activities under eight projects which include public services (5
activities), administration (2 activities), housing rehabilitation (4 activities), homeless services (4
activities), new homeownership (several activities), public infrastructure (2 activities), code enforcement
(1 activity), and demolition (1 activity).
Projects
N
Project Name
1
CDBG - Public Services
2
CDBG /HOME - Administration
3
CDBG - Housing Rehabilitation
4
ESG - Homeless Services
5
CDBG /HOME - New Homeownership
6
CDBG - Public Infrastructure
7
CDBG - Code Enforcement
8
CDBG - Demolition
Table 56 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
Funds are allocated to those projects and activities that demonstrate a high need and a citizen support.
Projects are prioritized in this first year Action Plan based on the needs of the city as well as those
applications received for funding. The major obstacle to addressing underserved needs is the lack of
major funding available to combat urban decay in the housing market as well as city infrastructure.
Consolidated Plan ROANOKE 129
OMB Control No 2506 0117 1exp. 07/31/20151
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Project Name
CDBG - Public Services
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $218,881
Description
Public service funding for five organizations assisting citizens with
service needs.
Target Date
6/30/2016
Estimate the number and
Approximately 50 low- income families, including at least 15 minority
type of families that will
families, will benefit from the proposed activities.
benefit from the proposed
activities
Location Description
Citywide.
Planned Activities
Total Action Against Poverty: African American Culture and
Contemporary Issues (Youth services): $10,000
Apple Ridge Farm: Aspire Connect 2016 (Youth services): $32,473
Children's Trust Roanoke Valley: Family Advocacy Services (Youth
Services): $27,608
Council of Community Services: Housing Stabilization for Families in
Need (Homelessness Prevention): $44,000
Roanoke Department of Social Services: Community Based Prevention
Services (Youth services): $104,800
2
Project Name
CDBG /HOME - Administration
Target Area
Goals Supported
Administration
Needs Addressed
Administration
Funding
CDBG: $284,119
HOME: $39,206
Description
Program administration for the CDBG and HOME programs.
Target Date
6/30/2016
Estimate the number and
n/a
type of families that will
benefit from the proposed
activities
Consolidated Plan ROANOKE 131
OMB Control No 2506 -0117 (ex, 07/31/2015)
Consolidated Plan ROANOKE 132
OMB Control No 2S06 0117 1exp. 07/31/20151
Location Description
215 Church Ave., SW, Room 305 North
Roanoke, VA 24011
Planned Activities
Administration for CDBG and HOME.
3
Project Name
CDBG - Housing Rehabilitation
Target Area
Goals Supported
Housing Rehabilitation
Needs Addressed
Housing Rehabilitation
Funding
CDBG: $315,000
Description
Funding for several housing rehabilitation activities, including
rehabilitation for disabled households for handicapped accessibility as
well as minor and emergency home repairs for owner occupied
housing.
Target Date
6/30/2016
Estimate the number and
Approximately 40 households will be rehabilitated with the funding
type of families that will
provided under Program Year 2015.
benefit from the proposed
activities
Location Description
Most activities will take place in one of the city's two targeted areas:
Melrose - Orange or the West End Target Area.
Planned Activities
Blue Ridge Independent Living Center: Empowering Individuals with
Disabilities (Owner Occupied Handicapped Accessibility Rehab):
$100,000
Total Action Against Poverty: ECHR Emergency Home Repair Program
(Owner Occupied Emergency Rehab): $60,000
Rebuilding Together Roanoke: West End Owner Occupied Limited
Rehabilitation (Owner Occupied Minor Rehab): $85,000
Rebuilding Together Roanoke: Summer Youth Rehabilitation Program
(Owner Occupied Minor Rehab): $70,000
4
Project Name
ESG - Homeless Services
Target Area
Goals Supported
Homeless Services
Needs Addressed
Homeless Services
Funding
ESG:$132,440
Consolidated Plan ROANOKE 132
OMB Control No 2S06 0117 1exp. 07/31/20151
Consolidated Plan ROANOKE
OMB Control No: 2506 -011] (exp. 0)/31/2015)
133
Description
Provide funding from the city's ESG allocation to provide sery ices to
homeless families and individuals or households that are in danger of
becoming homeless. Also provide funding for administration of the
ESG program.
Target Date
6/30/2016
Estimate the number and
Approximately 30 families will benefit from this service
type of families that will
benefit from the proposed
activities
Location Description
Citywide
Planned Activities
Council of Community Services: Homeless Services and Prevention:
$64,000
Trust House: Homeless Services and Prevention: $35,000
Family Promise of Greater Roanoke: Homeless Services and
Prevention: $26,500
5
Project Name
CDBG /HOME - New Homeownership
Target Area
Goals Supported
New Homeownership
Needs Addressed
New Homeownership
Funding
CDBG: $94,172
HOME: $526,346
Description
Provide funding to Habitat for Humanity in the Roanoke Valley to
create new homeownership opportunities. Also provide funding for
individual downpayment assistance projects within the city.
Target Date
6/30/2016
Estimate the number and
Approximately 9 households will be assisted through these programs
type of families that will
during Program year 2015. This includes five homes assisted with
benefit from the proposed
downpayment assistance and four homes either newly constructed or
activities
rehabilitated for new homeownership.
Location Description
Downpayment assistance will be provided citywide while the new
homeownership construction and rehabilitation will be provided in
the city's two targeted areas, Melrose- Orange and /or West End.
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Planned Activities
Habitat for Humanity: New Homeownership in Melrose- Orange:
$59,172 CDBG (for acquisition and soft costs) and $526,346 HOME
(for construction, downpayment, and rehabilitation)
City of Roanoke, Community Resources Office: Down Payment
Assistance Program: $35,000
6
Project Name
CDBG - Public Infrastructure
Target Area
Goals Supported
Public Infrastructure
Needs Addressed
Infrastructure
Funding
CDBG: $1,022,500
Description
Provide CDBG funding to support the 13th Street Corridor
Improvement Project as well as street light installation in
Gainsboro /Southwest.
Target Date
6/30/2016
Estimate the number and
Both activities will benefit numerous low- income households in both
type of families that will
low- income areas.
benefit from the proposed
activities
Location Description
The 13th Street Corridor project will improve the West End
Neighborhood Revitalization Strategy Area (NRSA) and will be
completed between Memorial Bridge on 13th Street to Patterson
Avenue on 13th.
The street lighting project will be completed in the Gainsboro-
Southwest Community Organization neighborhood which is
predominantly low -to moderate - income.
Planned Activities
City of Roanoke: 13th Street SW Streetscape Improvements:
$1,000,000
Gainsboro- Southwest Community Organization: Victorian Street
Lights: $22,500
2
Project Name
CDBG - Code Enforcement
Target Area
Goals Supported
Code Enforcement
Needs Addressed
Code Enforcement
Funding
CDBG: $150,000
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Description
Code enforcement in low- income neighborhoods which are also
conservation and rehabilitation districts of the city.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Approximately 400 households will be assisted with this project.
Location Description
In conservation and rehabilitation districts within the city.
Planned Activities
City of Roanoke: Code Enforcement: $150,000
g
Project Name
CDBG - Demolition
Target Area
Goals Supported
Demolition
Needs Addressed
Demolition
Funding
CDBG: $50,000
Description
Demolition of blighted, condemned structures within the city of
Roanoke.
Target Date
6/30/2016
Estimate the number and
type of families that will
benefit from the proposed
activities
Approximately 5 structures will be demolished during Program Year
2015.
Location Description
Citywide
Planned Activities
City of Roanoke: Demolition: $50,000
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AP -50 Geographic Distribution — 91.220(f)
Description of the geographic areas of the entitlement (including areas of low- income and
minority concentration) where assistance will be directed
The City will concentrate CDBG and HOME funds into an area known as the Melrose- Orange Target Area
during the period covered in the Consolidated Plan beginning in 2015 and throughout the period
covered in this Consolidated Plan. This area lies in the northwest quadrant of the City and is made up of
portions of Census Tracts 9, 24 and 25, all of which are concentrated areas of low -mod income and
minority residents. The City will annually invest at least 51% of all CDBG and HOME funds into the
Melrose- Orange Target Area from 2105 through at least 2020 to meet policy adopted by City
Council. After the 2015 plan year, the City will be concluding concentrated investment of CDBG and
HOME funds in the West End Target Area.
Geographic Distribution
Target Area
Percentage of Funds
West End Target Area
0
Melrose - Orange Target Area
51
Table 57 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
In recognition of the many needs of the City and its limited resources, the primary mission of the City's
HUD funds shall be to act as a catalyst for change by providing seed funding for eligible projects and
programs and to attract other resources, especially those of the private sector. In carrying out this
mission, the HUD budgeting process identifies capable organizations to carry out projects benefitting
low to moderate income citizens, particularly those residing in targeted neighborhoods. The target area
activities typically involve 4 - 5 years, depending an the amount of available funds during this period and
ability to achieve long term goals and objectives.
The City Council Policy on Use of HUD funds, adopted January 5, 2015 designates the Melrose- Orange
Target Area as the focus for CDBG and HOME funds for the fiscal year beginning July 1, 2015. It is
anticipated that this area will be targeted for programs through at least June 30, 2020.
Discussion
N/A
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Affordable Housing
AP -55 Affordable Housing — 91.220(g)
Introduction
The creation and retention of affordable housing is atop priority forth city of Roanoke. The city
proposes to use eligible HUD funding to support several affordable housing goals during the year.
One Year Goals for the Number of Households to be Supported
Homeless
30
Non- Homeless
49
Special -Needs
0
Total
79
Table 58 - One Year Goals for Affordable Houzing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 1
Rehab of Existing Units 48
Acquisition of Existing Units 4
Total 53
Table 59 - One Year Goals for Affordable Housing by Support Type
Discussion
N/A
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137
AP -60 Public Housing — 91.220(h)
Introduction
The RRHA is not designated as troubled and as such, there are no funds in the CDBG, HOME, or ESG
budgets during this first year of the Consolidated Planning period to address needs of the RRHA.
Actions planned during the next year to address the needs to public housing
Public Services funding from the city's CDBG allocation will be used to fund the Community Based
Prevention Program run by the City's Department of Social Services. This program implants Family
Services Specialists in two RRHA public housing complexes who help to provide services to RRHA
residents to keep children from entering the foster care system. In addition, the city will fund Habitat
for Humanity in the Roanoke Valley with both HOME and CDBG funds to ensure that low- and very-low
income families are afforded the opportunity to participate in homeownership.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The RRHA is committed to providing residents the opportunity to be involved in the business of
improving their communities, and also supports residents in pursuing their self - sufficiency goals. The
RRHA's Resident Services Team works to provide employment training, resident development,
supportive services, follow -up and business development services to all public housing and HCV
residents. Section 3 of the Housing and Community Development Act of 1968, as amended in 1994,
requires that employment and other economic opportunities generated by HUD funding are directed to
the greatest extent feasible toward low-- and very-low income residents. The RRHA is committed to
achieving the goals set forth by HUD in preparing residents to be employable by the contractors who
receive RRHA contracts. The activities available to residents include resume writing, application
processes, mock interviews, how to dress and prepare for interviews, specific job training workshops,
vocational classes and other services to meet the hiring trends to connect our residents to the available
job openings in our region. In addition, RRHA conducts active outreach to potential contractors to
educate them about Section 3 requirements and the benefits of providing employment opportunities to
low and very low income residents.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
N/A
Discussion
RRHA received a Choice Neighborhoods Planning Grant from the U.S. Department of Housing and Urban
Development (HUD) in 2012. Utilizing this grant, RRHA engaged with members of the Loudon - Melrose /
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Shenandoah West community, which includes the Lansdowne Park and Melrose Towers Public Housing
developments, to develop a comprehensive Transformation Plan for the neighborhood. This Plan
includes housing, neighborhood, and people goals and strategies. In February 2015, the City of Roanoke
and RRHA submitted an application to HUD for a Choice Neighborhoods Implementation grant to
provide resources for implementation of portions of the Transformation Plan.
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AP -65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
The City of Roanoke will provide CDBG funding to the Community Housing Resource Center for
homeless prevention activities. The Blue Ridge Independent Living Center will also receive CDBG from
the City to provide assistance to extremely low- to low- income individuals with special needs including
the elderly and those with disabilities for home rehabilitation /modifications such as ramps, railings,
installation of grab bars, etc. to enable these individuals to be independent within their own homes and
the community. In addition, the City has been notified that it will receive ESG funding during the 2015-
2016 program year and plans to expend those funds on homeless prevention, homelessness planning,
emergency shelter, and rapid re- housing.
Describe the jurisdictions one -year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City of Roanoke will participate in the 2015 Homelessness Point in Time Count in partnership with
several of the organizations which will receive ESG funding. In addition, funding will be provided to the
Community Housing Resource Center to be a central point of contact for the community seeking
assistance with housing needs. During this year, the CHRC will have contact with a minimum of 16
households /individuals for assistance. In addition, the City's Homeless Assistance Team (HAT) will focus
on street outreach and determination of the needs of unsheltered persons on the street.
Addressing the emergency shelter and transitional housing needs of homeless persons
ESG funding will be provided to Family Promise of Greater Roanoke and Trust House to provide
emergency shelter services to homeless individuals from the City. No transitional housing funding is
available for use by City subgrantees, however many subgrantees have applied for state of Virginia
transitional shelter funds.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
All rapid re- housing services in the community are coordinated centrally through the Community
Housing Resource Center (CHRC). Currently, CHRC staff follow up via telephone with families that have
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exited the program to monitor returns to homelessness. Households are contacted twelve months after
program exit to track recidivism. The CoC is working with the Roanoke Rescue Mission — the largest
shelter provider in the Continuum —to incorporate the Rescue Mission programs in the HMIS. Once the
CoC begins collecting more complete shelter data, the community will establish a process fortracking
returns to homelessness through the HMIS. To minimize recidivism, the CHRC provides service
coordination and case management services to ensure stability for rapidly re- housed families. Multiple
shelter providers have dedicated housing stability staff that work with the CHRC and follow re- housed
families for a period of twelve months to provide on -going stabilization services.
Helping low- income individuals and families avoid becoming homeless, especially extremely
low- income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs
The City will again provide CDBG funding for homeless prevention activities to the Community Housing
Resource Center (CHRC). CHRC will provide assistance to sixteen (16) families. In addition, with the use
of ESG funding, the Council of Community Services will provide homeless prevention activities.
Discussion
N/A
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AP -75 Barriers to affordable housing— 91.220(j)
Introduction:
The city has worked to eliminate barriers to affordable housing development. In fact, the city of
Roanoke is one of the most affordable cities in the state of Virginia. Continuing to support non - profit
and for - profit organizations as well as individual low- income homeowners is atop priority for the city of
Roanoke.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The city is in the process of updating its Comprehensive Plan. Staff will continue to provide input into
the process to ensure that the needs of the low- income populations, as well as housing providers for
low- income households, are represented. This includes continuing to provide input into the historic
register districts which often causes the cost of affordable housing to increase.
Discussion:
N/A
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AP -85 Other Actions — 91.220(k)
Introduction:
The city of Roanoke intends to address underserved needs through several initiatives undertaken during
this one -year Annual Action Planning period. Although some funding will be used to address these
needs, the city recognizes that there still exists obstacles to meeting underserved needs, including a lack
of sufficient funding, an overwhelming need when it comes to homeless or potentially homeless
families, and a lack of non - profit capacity to meet underserved needs.
Actions planned to address obstacles to meeting underserved needs
The city will continue to attempt to address obstacles to meeting underserved needs through non - profit
capacity building and support to local organizations with funding when available. In addition, staff will
continue to offer education and outreach to traditionally underserved families to encourage self-
sufficiency and self - value.
Actions planned to foster and maintain affordable housing
The city will use CDBG and HOME funds to support the creation and maintenance of affordable housing
through several programs. By providing monetary support to Habitat for Humanity in the Roanoke
Valley, the city expects to create and maintain at least four (4) units of new or rehabilitated affordable
housing in the Melrose- Orange and West End targeted areas. In addition, rapid rehousing,
homelessness prevention, and housing rehabilitation will be funded through CDBG and HOME to
increase and stabilize the number of affordable housing units within the city.
Actions planned to reduce lead -based paint hazards
Lead -based paint hazards will be reduced through several programs funded by CDBG and HOME,
including rehabilitation of substandard housing units, rehabilitation and resale of substandard housing
units, and lead -based paint clearance prior to provision of downpayment funds. In addition, the city has
received grant funds from HUD's office of Healthy Homes for Lead -Based Paint renovation and repairs.
Actions planned to reduce the number of poverty -level families
The city will provide services to support poverty -level families through its CDBG funded public service
programs. The city will also partner with several non - profit organizations that provide job training and
economic development to encourage families to earn more throughout their lifetimes.
Actions planned to develop institutional structure
The city continues to develop its institutional structure, especially within the Community Resources
Division. Staff routinely receives training from both HUD and non -HUD training agents to increase staff's
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knowledge of CDBG, HOME, ESG, and federal cross - cutting regulations and laws. In addition, staff seeks
out webinars and participates with the HUDEXCHANGE Ask A Question to better understand and refine
the city's programs and priorities.
Actions planned to enhance coordination between public and private housing and social
service agencies
The city participates in the Roanoke Regional Housing Partnership as well as the Homeless Action Team.
These teams have representatives from all local housing agencies as well as representatives from social
service agencies. In addition, the city has recently created a Hoarding Task Force which combines
representatives from a myriad of different agencies including law enforcement, social services, housing
services, fire and ems, and code enforcement personnel.
Discussion:
N/A
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Program Specific Requirements
AP -90 Program Specific Requirements — 91.220(1)(1,2,4)
Introduction:
N/A
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan.
3. The amount of surplus funds from urban renewal settlements
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan
5. The amount of income from float- funded activities
Total Program Income:
Other CDBG Requirements
1. The amount of urgent need activities
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit -A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 80.00%
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
as follows:
No additional forms of investment other than investment provided by Habitat for Humanity in the
Roanoke Valley in the form of volunteer labor, donated materials, and /or financial support for
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construction shall be brought to any HOME project.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
for homebuyer activities as required in 92.254, is as follows:
Please see this response for the first part of the recapture policy for the city:
Recapture will be required during the HOME mandated period of affordability. Recapture can be
used as long as there is Direct HOME subsidy to the homebuyer. Direct HOME subsidy is the amount
of HOME assistance, including any program income that enabled the homebuyer to buy the unit.
The direct subsidy includes down payment, closing costs, or other HOME assistance provided
directly to the homebuyer. In addition, direct subsidy includes any assistance that reduced the
purchase price from fair market value to an affordable price. If HOME funds are used for the cost of
developing a property and the unit is sold below fair market value the difference between the fair
market value and the purchase price is considered to be Direct HOME subsidy. Net proceeds are
defined as the sales price minus loan repayments superior to the HOME loan and closing costs. If
there are no net proceeds then no repayment is required. If the homebuyer transfers the property
either voluntarily or involuntarily during the period of affordability, the City will recover, from
available net proceeds, all or a portion of the HOME assistance to the homebuyers. The property
must be maintained as the owner's principal residence a minimum of 9 months out of each year
during the period of affordability. Provisions regarding principal residency and enforcement of
these recapture provisions will be provided for in a deed of trust and promissory note. The City of
Roanoke will attempt to recapture the Entire Direct HOME Subsidy amount first out of Net
Proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net
Proceeds Model for the remaining amount for all new homeownership and homebuyer
activities. The City will recapture the entire amount of the direct HOME subsidy provided to the
homebuyer before the homebuyer receives a return. The City's recapture amount is limited to the
net proceeds available from the sale. In some cases, such as declining housing markets, the net
proceeds available at the time of sale may be insufficient to recapture the entire direct HOME
subsidy provided to the homebuyer.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
Please see this response for the second part of the recapture policy for the city:
Since the HOME rule limits recapture to available net proceeds, the City can only recapture what is
available from net proceeds. In this option, the HOME rule states that the City may share the net
proceeds with the homeowner. Once the full amount of the HOME subsidy has been repaid from
net proceeds, any remaining amount must be shared between the City and the Homeowner, based
on the percentage of funds provided to the project by the City and Homeowner. The amount of the
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Homeowner's investment will be provided to the homeowner prior to the City and homeowner
sharing in the net proceeds. This amount will be repaid from the remaining Net Proceeds prior to
the sharing of net proceeds by both parties. To calculate the amount of net proceeds (or shared
appreciation) to be returned to the City: Divide direct HOME subsidy by the sum of the direct HOME
subsidy and the homebuyer's investment, Multiply by the remaining net proceeds
available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate
the amount of HOME investment to return to the City. To calculate the amount of net proceeds (or
shared appreciation) available to the homebuyer: Divide the homebuyer's investment by the sum of
the direct HOME subsidy and the homebuyer's investment, Multiply by the remaining net proceeds
available after repayment of the Direct HOME Subsidy and the homebuyer's investment to calculate
the amount of HOME investment to return to the homebuyer. At the end of the affordability period,
no funds will be recaptured and no monies will be due the City from any HOME invested transaction.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required that
will be used under 24 CFR 92.206(b), are as follows:
The city will not refinance debt secured by multifamily housing under any circumstance.
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Emergency Solutions Grant (ESG)
Reference 91.220(1)(4)
1. Include written standards for providing ESG assistance (may include as attachment)
The following standards are used for providing ESG assistance. Clients seeking housing assistance
services through the Community Housing Resource Center (CHRC) must meet all of the following
program guidelines and eligibility requirements to qualify for services.
• ESG program participants must have an initial consultation with a CHRC staff member.
• Program participants must meet the HUD definition of "at -risk" status of becoming homeless.
• Participants must have no other existing sources of support, financial resources or other appropriate
housing options.
• Households must meet the following income requirements - at or below 30% of the Area Median
Income.
1 Person- $13,050; 2 Persons - $15,930; 3 Persons - $20,090; 4 Persons - $24,250; 5 Persons -
$28,410; 6 Persons - $32,570; 7 Persons - $36,730; 8 Persons - $40,890
• Participants cannot currently reside in public housing or be receiving a housing subsidy voucher.
• Participants cannot be receiving assistance from another source for the same time period that ESG
assistance is being provided. Assistance includes all local, State and Federal sources.
• ESG funds cannot be used to assist clients in a mortgage situation.
• Households are only eligible to receive ESG homelessness prevention assistance once per year.
• All outstanding verifications and other program documentation must be returned to CHRC staff
within (7) business days of intake date. It is the client's responsibility to ensure landlord
documentation is returned to CHRC staff.
• Housing units must pass all necessary inspections within (7) business days from date of intake.
• Households must have an income at least equal to the household's monthly rent.
• ESG funding can be used to provide a maximum of (3) months in rental arrears. Current and future
rental payments can be made; however, total months of coverage cannot exceed (3) months.
• Eligibility for ESG assistance is limited to U.S. citizens and applicants who have eligible immigration
status. All members of the household seeking assistance must meet this requirement.
• Participants must have a written legal lease in place with landlord.
• Participants cannot have liquid assets in excess of $500.
• ESG funds cannot be used to pay court costs or damages to property. Payment of reasonable late
fees can be made.
• Payments will not be made for properties owned by Council of Community Services Board members,
staff or in any other situation where a conflict of interest may exist.
Program participants must meet all program guidelines to qualify for services. Any false information
provided by program participants will result in a denial of assistance. A denial letter stating the
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reason for service denial and detailing the grievance process will be sent to all households
completing the initial consultation with a CHRC intake worker and determined ineligible. Program
participants receiving the notification of service denial have the right to appeal this decision within
ten (10) business days from date denial notification. Appeals must be submitted, in writing, to the
CHRC Director at 339 Salem Avenue, Roanoke, VA 24016. Appeals will be heard by the CHRC
Director if the denial decision was made by a CHRC intake worker. The Council of Community
Services' VP of Planning and Consultation will hear appeals for services denied by the CHRC Director.
2. If the Continuum of Care has established centralized or coordinated assessment system that
meets HUD requirements, describe that centralized or coordinated assessment system.
Our CoC has implemented a centralized coordinated assessment model, Central Intake -One Door
(CI). Cl is easily accessible, located in the downtown Roanoke area adjacent to majority of our
providers. Barriers to access have been diminished in the rural CoC geographical area with the "no
wrong door" approach through collaboration with providers. HMIS intake and an assessment of the
housing crisis are conducted with each household. The assessment determines appropriate referrals
for housing stability to include homeless prevention, shelter diversion, and shelter placement. The
assessment includes a scaring mechanism that places households into categories based on their
barrier levels and needs. The chronically homeless are prioritized in all PSH projects. Households
scoring lower on the barriers assessment are triaged in shelter and referred to rapid re- housing
programs. The coordinated assessment system also screens for veterans that may qualify for
veteran - specific services.
3. Identify the process for making sub - awards and describe how the E5G allocation available to
private nonprofit organizations (including community and faith -based organizations).
The City of Roanoke uses a Community -Based Application Review Process. In November of each
year, the City's HUD Community Resources Division holds a public meeting to review anticipated
HUD resources and estimated funds available for economic development, homeless
services /prevention, housing development, human development and neighborhood development
activities. The application process and timeline are reviewed for each category of funding including
funds available for ESG. Applications are distributed at the November meeting. Applications are also
available through the City's website or the offices of the Division of HUD Community Resources.
Applications are generally due to the City in early January and are distributed to advisory review
committees for evaluation and funding recommendations. Individuals from the community
represent at least a majority of the members of each committee. The City currently uses three
committees, one for:
Human services activities;
Homeless shelters and homelessness prevention activities; and
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Housing, neighborhood and economic development activities.
The Blue Ridge Interagency Council on Homelessness (BRICH) serves as the review committee for
homeless shelters and prevention activities. It is the lead entity forthe Annual Strategic and
Business Plan to End Homelessness and the Blue Ridge Continuum of Care planning process.
BRICH also facilitates and coordinates the community's efforts to prevent, treat, and end
homelessness. BRICH includes a spectrum of decision - makers who have the ability to promote and
implement the CoC strategy. It consists of 21 members drawn from the general public (including
one formerly homeless person), local governments, mental health programs, state and federal
programs, non - profit organizations, businesses, and colleges /universities throughout the region.
The Advisory Council manages and coordinates the planning process for researching, writing,
approving, and submitting the Blue Ridge CoC strategy each year; and monitors strategic
accomplishments and ongoing revisions.
In March of each year, recommendations from the committees are combined into a budget package
that is presented for the City Manager's consideration prior to a 30 -day public review. After public
comments are obtained, the recommendations, budget package and citizen comments with
responses are sent to City Council for approval.
4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR
576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with
homeless or formerly homeless individuals in considering policies and funding decisions
regarding facilities and services funded under ESG.
The City of Roanoke meets the requirements of homeless participation. The Blue Ridge Interagency
Council on Homelessness and the Continuum of Care currently have a homeless individual that
participates at monthly meetings.
5. Describe performance standards for evaluating ESG.
The following performance standards are used for evaluating ESG activities including street
outreach, HMIS, emergency and transitional housing, homeless prevention and rapid re- housing and
apply to HUD's objectives of accessibility /availability, suitable living environment and economic
opportunity. These standards will be expanded by the CoC annually, if needed.
Discussion:
Listed below are the performance measures in more detail which are also outlined in the Continuum of
Care's (CoC) Annual Business Plan.
Measure 1: The length of time persons remain homeless —the CoC and BRICH business plan will include
specific measures that address the length of time persons remain homeless (i.e. 45 days etc)
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. This measure applies to emergency shelter, transitional housing, rapid re- housing
Measure 2a: The extent to which persons who exit homelessness to permanent housing destinations
return to homelessness within 6 to 12 months
. This measure applies to emergency shelter, rapid re- housing, prevention, and PSH
Measure 21b: The extent to which persons who exit homelessness to permanent housing destinations
return to homelessness within 2 years.
. This measure applies to emergency shelter, rapid rehousing, prevention, and PSH
Measure 3: Reduction in the number of homeless persons
. This measure applies to emergency shelter, rapid re- housing, prevention, outreach and PSH
Measure 4: Employment and income growth for homeless persons in CoC program- funded projects
. This measure applies to emergency shelter, rapid re- housing, prevention, outreach and PSH
Measure 5: The number of persons who become homeless for the first time
. This measure applies to emergency shelter, rapid re- housing, prevention, outreach and PSH
Measure 6: Homeless prevention and housing placement of persons defined by category 3 of HUDs
Homeless Division in CoC programs- funded projects
This measure applies to emergency shelter, rapid re- housing, prevention and PSH
Measure 6a: Preventing returns to homelessness within 6 and 12 months among this subset of families
and youth
. This measure applies to emergency shelter, rapid re- housing, prevention and PSH
Measure 6b: Preventing returns to homelessness within 24 months among this subset of families and
youth.
. This measure applies to emergency shelter, rapid re- housing, prevention, and PSH
Measure 6c: Successful housing placement among this subset of families and youth
. This measure applies to emergency shelter, rapid re- housing, prevention and PSH
Consolidated Plan ROANOKE 151
OMB Control No'. 2506 -0117 (exp. 07/31/2015)
Measure 7a: Successful placement from street outreach
• This measure applies to street outreach.
Measure 7b: Successful placement in or retention of permanent housing.
This measure applies to emergency shelter, rapid rehousing, prevention, outreach and PSH
The CoC and BRICH shall set desired outcomes for each of these measures listed above as part of the
strategic and business planning process and may also include additional measures as deemed needed by
the CoC and BRICH.
Consolidated Plan ROANOKE 152
OMB Control No'. 2506 -0117 (e, 07/31/2015)
Attachments
Consolidated Plan ROANOKE 153
OMB Con MI No: 2506 0117 (ex, 07/31 /2015)
Citizen Participation Comments
City of Rumulkc Ht 1) ( ,ant (o ^,Aidat,l 1'1un Survcy
CDBG funds must be used on activities
that meet one of three national HUD
objectives:t. Benefit to Low and Moderate
Income Persons or Households2.
Elimination of Slums and Blight3. Urgent
Need (as in the case of a natural
disaster)This survey provides the major
types of activities CDBG funds can be used
for and then provides examples.For CDBG
Funds, Please choose up to FIVE (5) total
from the categories below:Housing
Services
�ouR'.lnatai
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mnslrvaio w
rmnlruumiw
Answer Choices
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9 Commenk..UlMwe'mp 5erv¢es'.
1120
Consolidated Plan ROANOKE
OMB Control No: 2506 0117 07 /31/2015)
Respomea
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154
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Consolidated Plan ROANOKE 155
OMB Control No 2506 -0117 (enp. 07 /31/2015)
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Consolidated Plan ROANOKE 156
OMB Control No 2506 -011) (exp. 0)/31/2015)
CityufRoanukeHC❑(irant Co,olldntwl Plnn Survey S.,, vWrky
Public Facilities and Infrastructure
c x eapp<e
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Consolidated Plan ROANOKE 157
OMB Control No. 2506- 0117(ex, 07 /31/2015)
Cdv of Ruanokc H1, 1) Grant C onxnhdmcJ I'Inn Sancy Sri "Vmonkcy
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Consolidated Plan ROANOKE 158
OMB Control No: 2506 0117(exp. 07/31/2015)
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Consolidated Plan ROANOKE 159
OMB Control No 2506 0117 (exp 07/31/20151
City W Rounuk, HUD Grxrn ( "om..1,6w l Plnn Sunny
7/20
SurvcyM onkcy
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Consolidated Plan ROANOKE 160
OMO Contra) Na'. 2506 -0111 lexp. 07/31/20151
('ity ,f Roanok, HLD Gram RmxoliJmal I'lan Si,,,,, SwvcyMor y
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Consolidated Plan ROANOKE 161
OMB Control No: 2506- 0117(exp. 07/31/2015)
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Consolidated Plan ROANOKE 161
OMB Control No: 2506- 0117(exp. 07/31/2015)
City of Roanoke HID Gram C7mtioliAmeJ Plan Soru eY
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9120
Consolidated Plan ROANOKE 162
OMB Control No: 2506 -0117 (exp. 07 /3112015)
C'Ity.1 KoanokC HCH Gant QmxulidutcJ I'lun Sury cy
Other Real Property Activities:
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10/20
Consolidated Plan ROANOKE 163
OMB Control No: 2506 -0117 (exp. 07/31/2015)
City (if RounoL H1.1) 6,nw nilsolotativii Plan Survey
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Consolidated Plan ROANOKE 164
OMB Control No, 2506 -011) n,i,p 07/31/20151
City nl Roznok. Hl11 Grenr fomolidarcd Phn Srrcry SuncyMonkcy
Public Services (HUD limits Public
Services to 15% of Annual Funds(:
n s.�
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12/20
Consolidated Plan ROANOKE 165
OMB Control No. 25040117 (ex, 02/31/2015)
City W Rnunukc HI D Grunt ,, lidamd flan Sunny
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Consolidated Plan ROANOKE 166
OMB Control Na'. 2506 -0117 (exp. 07/31/2015)
City of R,.,,,,k, [it, D Grant Crn,hd,(,d Plan Sn"I,y Survey Monkey
14/20
Consolidated Plan ROANOKE 167
OMB Control No 2506 -0117 (ex, 07/31/2015)
1, 4
14/20
Consolidated Plan ROANOKE 167
OMB Control No 2506 -0117 (ex, 07/31/2015)
City of Roo k, Ht, 1) ( .rl Conxohdotcd ['14n So,, )
HOME funds may only be used on
construction or rehabilitation of housing for
low-income households or down payment
assistance. Please select the top TWO (2)
activities that you think HOME funds should
be used for.
dr— "t
.W ■
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Consolidated Plan ROANOKE 168
OMB Control No. 2506 -0117 (exp. 07/31/2015)
C'Iiy of Tito c HI: D Gam Can... dni,d PIBn Sun 1l
16J 20
Sorvcy Monkcy
Consolidated Plan ROANOKE 169
OMB Control No: 2506 -0117 (exp. 07/31/2015)
-= nc �u. _ov. ��ocn•
16J 20
Sorvcy Monkcy
Consolidated Plan ROANOKE 169
OMB Control No: 2506 -0117 (exp. 07/31/2015)
City of Roanuk< H D Grant l'on,hdamd Plan Sure cy
ESG funds may only be used for
services to assist homeless persons or
persons who are in danger of becoming
homeless. Please select the top TWO (2)
activities that you think ESG funds should
be used for.
a El9>9c
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17/20
Consolidated Plan ROANOKE 170
OMS Control No 2506 0117 1exp. 07/31/20151
City of RI. .... I, HH) Grant (pnV011l(JICI( Plan Surary
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Consolidated Plan ROANOKE 171
OMB Control Na'. 2506 -0117 (eep. 07/31/2015)
Oly ul R,ni, ka HCD Gram (Cumnlidaled Plan Su,,,q
Where do you think these CDBG, HOME,
or ESG projects or services should take
place? Please choose one option below:
19/20
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Consolidated Plan ROANOKE 172
OMB Control No: 2506- 01171exp. 07/31/20151
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Consolidated Plan ROANOKE 172
OMB Control No: 2506- 01171exp. 07/31/20151
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Consolidated Plan ROANOKE 173
OMB Control No 2506 0117 (exp 07/31/2015)
Grantee Unique Appendices
APPENDICIES
Table of Contents
Item 1: City of Roanoke Monitoring Plan and Risk Analysis Plan
Item 2: HOME Recapture Policy
Item 3: Lead Safe Roanoke Policies and Procedures
Item 4: Annual Action Plan Overview for Projects
Consolidated Plan ROANOKE 174
OMB Control No 2506 -0117 (erp. 07 /31/2015)
i
ROANOKE
Monitoring Plan and
Risk Analysis
Community Development Block Grant
Emergency Solutions Grant
and
HOME Investment Partnerships Program
Approved by HUD Community Resources
February 25, 2013
Consolidated Plan ROANOKE 175
OMB Control No: 2506 -0117 (exp. 07/31/2015�
MONITORING PLAN AND RISK ANALYSIS
STANDARD OPERATING PROCEDURE
Purpose of the SOP
The City of Roanoke, Virginia receives foods from the federal Community Development Block
Gnarl (COACT) program for eligible community development activities; the federal HOMG
Investment Partnerships Program for eligible affordable housing activities; and the Emergency
Solutions Grant (ESG) program for eligible homeless prevention and bo unless assistance
activities. CDBG, ESG ant HOME funds are provided through the U.S. Department of Housing
and Urban Development (HUD). Federal regulations require that all activities carried out through
these those programs be monitored an a recurrent basis Asa pan of the City's Monitoring plan,
a Risk Analysis will h conducted on all activities and subrecipients in order to determine which
activities should be monitored in the consent program year. This SOP will notice the City's
Monitoring Plan and Ride Analysis and how each is applied to activities for CDBG, HOME and
ESG.
Frequency of Monitoring
Monitoring should occur no less frequently than annually.
For the CDBG program, monitoring of the Principal Residency requirement shall he conducted
annually for all outstanding loans between December 1 and January 1 of the program yea. All
infrastructure, public facility, acquisition and administrative activities shall be monitored one
time only no later than 90 days after the chase out ofthe activity in IDIS assuming mo liens have
been placed against the property requiring a principal residency annual check. All rehabilitation
end down payment assistance activities will be monitored annually for the principal residency
requirement and to ensure that no code enforcement action has been taken against the property.
For public service or human evrvice activities, manitonng will occur one lime no later than 90
days after the close out of the activity in IDIS. The overall CDBG program requirements wil I be
monitored once amnaWly during the preparation of the CAPER
For the HOME program, monitoring of the Principal Residency requirement shall be conducted
annually for all outstanding loans bctweeu December I and January I of the program year. All
fomebuyer and homeowner rehabilitation activities shal I be monitored no Inter than 90 days after
the activity has been closed out in IDIS with ongoing annual monitoring for the principal
residency requirement during the life of the loan. Renal activities shall be monitored no later
than 90 days after the activity has been closed out in IDIS with ongoing won al desk monitoring
'flannel income information with on -site monitoring once every three yawn. In addition to the
Wage income monitoring, unit monitoring for consistency with the City's wntten unit standards
shall be conducted no less frequently than every three years for adivites with fewer than 5 total
units, no less frequently then every two years for activities Milt between 5 and 25 total units and
00 less frequently than annually for activities with 26 or more total units (total units in Ne
project, including Nose not funded with HOME funding). Community Housing Development
Organizations (CHDO's) will be monitored on an annual basis as part of the prepaadon of the
Annual Action Plan to chance they meet the minimum guidelines set out for a CHDO.
Consolidated Plan ROANOKE 176
OMB Control No 2506 -0117 (ex, 07/31/2015)
For the F.SG program, ongoing monitoring is to be considered. While not required ongoing
moni wring helps to ensure that all activities arc progressing in a timely manner. All activities
must Iv, monitored no less frequently than annually and no more than 90 days after the activity
has been closed out in 1DIS.
Monitoring Activities
Please refer to the individual monitoring SOP's for each individual type of activity to be
monitored.
CDBG and HOME Subrecipient Risk Analysis
For all CDBG acrd HOME activities tamed out by a subrecipwat, the following risk analysis will
be applied to the activity to determine if on -site or desk monitoring shall be appropriate for that
activity. Activities receiving over 51 points most be monitored during the program year.
Activities receiving between 51 and 75 points may be desk monitored. Activities receiving more
than 76 points most be monitored on site.
Risk Arch
AsseesmentArea
Assessment Factor
Point
value
Project
Size of Aware (dollar
amount)
<$25,000
5
$25,000 - $75 000
10
>$75,000
15
Complexity
Usc of Funds
Corstruction/Rellab
15
Oycration of Facility
to
Program Only
5
Type of
Organization
Funded
Noo-Pmfit, For-Profit,
Governmental Agency
Non -Profit
10
For -Profit
is
Governmental Agency
5
Activity Type
New Construction
15
Rehabilitation
l0
Complexity
Single or Multi -Unit
Single Unit
5
Multi -Unit
15
Ofl'roject
Total Numhmef Units
<g Units
5
> 7 Units
IS
Prior Experience
No prier eeperience with this size and
tyne of reivel?
5
Environmental
'Cuncems
Env'uomnenml
I Assessments Needed
Full ERR
Prepared
IS
Categorically Excluded
0
Funding
Other Funds Received?
Other sources of fonds committed
10
Other lands indicated, but eat committed
15
CDBG/HOME funds only
5
Type of
AssislAre
Funds Provided As...
Grant
5
Loan
ES
Consolidated Plan ROANOKE 177
OMB Control No: 2506 0117 (exp. 07/31/2015)
Questions
Any questions regarding this policy should be directed to the HUD Community Resources
Program Specialist (I ICRPS) at 540- 853 -5681.
Keith Holland _ 3/1117
Approved By Date
Consolidated Plan ROANOKE 178
OMB Control No 2506 0117 1exp. 07/31/20151
To be retained to continue with same
Pmgmm
Program Income W he
activity
To he retained for different activity
Income
Ratained7
To be returned to the City
No m ram Income created
g15
Newt created entity
Suhrecipienl
Well established: but no prior
Organization
Experience and Funding
CD11G/HOMEeR rience
prior ex rience with CDBG/HOMB
No independent source of ftinding,
15
Project completed by deadline and within
bud et
0
Ability to deliver project
Activity completed after deadline and
Subrecipient
within budget and on
within budet
5
History. if
schedule
Activity completed afterdeadline and not
budget
IS
fund.
within
(2
Years Past
Past problems noted during monitoring
15
perfomlance)
Ability W anticipate end
that have not been resolved
Past problems noted during monitoring
overcome past problems
noted during monitoring
that have been rcsnlved to the satisfaction
5
of the City
Has adequate staffexperienced with this
type ofactisity
5
Has sufficient staff inexperienced with
Levels and Ability of Staff
this type of activity but who may be
10
Staffing
mired
liar insufficicet stafflevel muffieienl
ex .rience to handle this iv of activity
IS
Entity has significM staff mmover ( loss
SmfrRetenlion
oftwo ormomstaffassigned W this
IS
activi[ per ear
Re ons were received on a time) basis
D
1 —a re orts received after deadline
5
Problems
Reporting
4 -7 re orts
received after deadline
10
During this
More than 7 reports received after
Program Year
deadline
IS
Citizen Complaints
Citizen emnplamts received by HCR
IS
which have been proven valid.
Questions
Any questions regarding this policy should be directed to the HUD Community Resources
Program Specialist (I ICRPS) at 540- 853 -5681.
Keith Holland _ 3/1117
Approved By Date
Consolidated Plan ROANOKE 178
OMB Control No 2506 0117 1exp. 07/31/20151
Subrecipient Name:
Program:
IDIS Activity ID:
Risk Analysis Completed By:
RISK ANALYSIS
Comreet Amount:
CDBG and ROME Subrecipient Risk Analysis
Dale:
For all CDBG and HOME activities cnrricd uut by a subquipicnG the fullnwing risk analysis will be
applied to the activity to determine if on -dle or desk monitoring shall be appropriate for I61 activity.
Activities meeiving nver 51 points must be monitored du b g " program your. Activities receiving
buwcen 5l and 75 points muy be desk manilored. Acovities receiving more than 76 points must be
.cultural on site.
Risk Area
Assesnroat Area
Awesome nt Fedor
Pont
Value
Project
Sino( Awerd(dolbar
unount)
<$25,000
5
525,000- 875,000
10
> $75 000
is
Complexity
Use of Funds
Conetmotion /Rehab
15
ratianof Fecdi
110
Pro nn Out
g
Type of
Organ 'an
Funded
Non -PmPo, For-PmfiG
Governmental Agency
Non-Profit
10
For- Profit
IS
Govcmmenul A en
5
Activity Type
New Construction
IS
Rehabilitation
1n
CamPlexity Of
Single or Multi -Unit
rynl le Unit
a
Unit
15
Project
Total Number of Un its
<g Units
5
..
> 7 Units
15
Prior Experience
No prior experience with this sim and type
of o ec
5
Envimnmentd
Concerns
Fnvironmenpl As..,,
Needed
Full ERR Pre ed
15
Cate uricall Excluded
0
Funding
Cdor Funds Rmcivd?
Other snurcas of Ponds committd
In
Other funds indicakd, but not committed
15
CDBG/HOME funds onlyg
Asistof
Funds Provided As -,
Grant ___ --
5
IS
Loan _.
Program
Insane
Program Income to he
Repined?
_
To be repined to continue with same adi,
I5
Ta be raperall far dilierem aactivity 1
IS
Tube returned to the Ci
5
Consolidated Plan ROANOKE 179
OMB Control No: 2506- 0117loss 07/31/2015)
TOTAL POINTS ca
This risk easessam nt completed by the person whose signature appears below on the date as
shown below.
Completed By
Consolidated Plan ROANOKE 180
OMB Control No 2506 -0117 (cap. 07 /31/2015)
.
No program Income created
0
Newl y created anti y
Is
Subrecipient
Organization
Expenetsce and Funding
Well established, but no prior CDBC/HOME
exionriance
15
Prior cx endent with CDBG/Ho
5
Na inde endem saume of fundin
IS
Subrecipient
Hato ry
previously taed (
funded (2 years
Past
performance)
Ability to budget project
within hudge[end on
schedule
Ability to i nticipnle and
overcome pest problems
mole al during monitoring
PrlI I Completed by dc.fdom and within
bud
0
Activity eomp]acd afterdatllinc and within
budget
5
Activity completed after deadline and not
withn bud r
Past Problems noted during monitoring that
have not been resolved
IS
15
Post problems noted during monit «ing shat
have Idea resolved to the satisfaction orlh.
5
_.
City
Has udeauato Gaffenperienced with this type
ofactivily
5
Levels and Ability of Staff
Has su [fccnt staff inexperienred wish Uis
typevrantivily but who may be hnined
10
Staling
Has insufficient staff level or insuRCient
cz ience to hand r tNs a ofactivit
15
Staff RGention
Entity has signitiwnt auto turnover ( lose of
two or mont Gaff assigned to this activity per
15
ear
0
Re ns were rtceivM On alimel bssis
I —1 actions received after dead
line
5
problems
During this
Program Year
Resorting
a Mt. received after dead
line
10
More then ]mats received efterdead1mr
15
Citimn Complaints
ina Citian rmmpla received by HCR which
havebeen rover valid.
IS
TOTAL POINTS ca
This risk easessam nt completed by the person whose signature appears below on the date as
shown below.
Completed By
Consolidated Plan ROANOKE 180
OMB Control No 2506 -0117 (cap. 07 /31/2015)
2
City of Roanoke HOME Recapture Pallor
The City of Roanoke will use the Raapture metised in all HOME homeownership and homebuyer
activities. Recapture Will be required during the HOME mandated period of affordability. Recapture can
be used as ling es there is Direct HOME subsidyto the homebuyer.
Direct HOME sul ldy is the amount of HOME assistance, including any program Income that enabled the
h mnebuyer to buy the unit. The direct subsidy includes dawn payment, closing costs, or other HOME
assists nca provided dlremly to the homebuyer. In addition, direct subsidy Includes any assistance that
reduced the purchase prim from fair market value he an affordable price. If HOME funds are used far
the cost of devabping a properly and the unit H sold below fair market value the difference between
the fair market value and the purchase price Is considered to be Direct HOMEsotNidy.
Net proceeds are dented as the sales price minus loan repayments superior to the HOME lamp and
dosing posts. If there are no net proceeds then m repayment Is required.
If the homebuyer transfers the properly ether voluntarily or Involuntarily plural the period of
affordability, the City will recover, from available net proceeds, all or a Within of the HOME assistance
to the homebuyers.
The period of affordability is defined as tM minimum amount of time that a homeowner must pomply
with the HD ME restrictions, including recapture restrictions. The HOME affordability perlads are based
an the amount rd HOME subsidy that is provided to the property as follows:
Less the.$IS,000
5years
$151000 m $mloo0
10 years
thor$40,000
15years
The property must be maintained as the owner's principal an denca a minimum of 5 months outof each
year during the period of affordability. Provisions regarding pdndpal residency and enforcement of
these recepture provbions will be provided for in a deed of trust and promissory note.
The City of Roanoke will attempt to recapture the Entire OVat HOME Subsidy anrount Ent out of Net
proceeds, and, if there are sufficient Net Proceeds remaining, the City will use a Shared Net Fir apoeits
Model fortre remaining amount for all new homeownership and homebuyer activities.
1. If perceptiveness Entire Direct HOME subsidy
The City will recapture the entire amount of the direct HOME subsidy provided to the homebuyer
before the homebuyer receives a return The City's recapture amount is limited to the net proceeds
available imm the sale.
Consolidated Plan ROANOKE 181
CMB Control No 2506 -0117 (ex, 07/31/2015)
In some cases, such as declining housing markets, the net proceeds available at the time of sale may
be insufficient to recapture the entire direct HOME subsidy provided to the homebuyer. Since the
HOME rate limits recapture to available net proceeds, the Cty can only recapture what Is available Iron
net proceeds.
A homebuyer receives $10,000 of HOME down payment assistance to purchase a home. The direct
HOME subsidy to the homebuyec is $10,000, whkh results in a five -year period of affoNebiBty. If the
homebuyec sells the home after three years, the city would recapture, assuming that there are
sufficient net proceeds, the entire $30,000dVect HOME subsidy.
x. Shared NotPrus.eeds after Entire Direct HOME Subsidy N monitored
N this option, the HOME rule states that the City may share the net proceeds with the homeowner.
Once the full amount of the HOME subsidy has been repaid from net proceeds, any remaining amount
must be shared between the City and the Homeowner, based on the percentage of funds provided to
the project by the City and Homeowner. The amount of the Homeowners investment will be provided
to the homeowner prior to the City and homeowner sharing in the net proceeds. The homeowner's
Investment is defined as any amount of down Peymem Provided "a homeowner at closing as well as
the value ofany capital improvements as determined by an appraisal. This amount will be repaid from
the remelting Net Proceeds pull the sharing of net proceeds byboth parties.
D To calculate the amount of net proceeds for shared appreciation) to be returned to the City:
• Divide direct HOME subsidy by the sum of the direct HOME subsidy and the
homebu nal investment,
• Multiply by the remaining net proceeds available after repayment of the Direct HOME
Subsidy and the homebuyefs investment to calculate the amount of HOME investment
to return to the City.
D Ire¢HOME So bull g Remaining Net Proceeds = HUM E Recapture
Direct HOME Subsidy a Homebuyer Investment
➢ To calculate the amount of net proceeds for shared appreciation) available to the
hamebuyer:
• Divide the homebuyefs investment by the sum of the direct HOME subsidy and the
homebuyefs Investment,
• Multiply by the remaining net proceeds available after repayment of the Direct HOME
Subsidy and the homebuyefs investment to calculate the amount of HOME Investment
to cetmn to the homebuyec.
Homesni investment X Remalning Net Proceeds = Amount to Homebuyer
Direct HOME Subsidy a Homebuyer Investment
Consolidated Plan ROANOKE 182
OMB Control No 2506- 0117(eap. 07/31/2015)
A homebuyer receives $10,000 of HOME down payment assistance to purchase a home. The direct
HOME subsidy to the homebuyer is $10A00, which results in a five -year period of affordability. The
homeowner put a down payment of $1,000 an the home The homebuyer sells the home after three
years, and the total Net nmceeGa are $17,000, The City would recapture the entire $10,000 direst
HOME subsidy and the homeowner would recelva the entire $1,000 homeowner Investment. In this
example, the remain'ng net proceeds of the sale are $6,000. L' ing the two formulas at forth above,
the amount of Me shared net proceeds to be recaptured by the City Is $5,460.
$10.000 x $6,000 = $5,460
010,00Da $1,0001
The amount ofthe net Proceeds to be recovered by the homebuyer is $540.
$1.000 x $6,000 =5540
($10,000 a $1,000)
At the end of the apa,dabillty pedad, no funds will be recaptured and no monies will be due the City
from any HOME invested transaction.
Keith Holland Aoril 1, 2013
Approved By Data
Consolidated Plan ROANOKE 183
OMB Control No 2506 -0117 (ex, 07/31/2015)
3
Lead We Roanoke Program
Policies and Procedures
7'be City of Roanoke's Lead Hazard Control and Healthy Homes Program was awarded federal grant
funds through the Department of (lousing and Urban Dmmlopment (HUD) to financially aid in reducing
lead -based paint hazards in pre -1978 single family residences and address healthy home issues in the City
of Roanoke.
Enrullmeot xad Prioritization
The Program Manage and the Education and Outreach Coordinator will identify eligible housing units
through outreach activities in neighborhoods and connections with more than 20 agencies and
organizations , including state and local housing agencies, health providers (public and private), childcare
providers, and other faith -based and community organizations. All refereds will be prioritized and
screened for eligibility, selected, and enrolled according to HUD requirements, 2014 NOFA and Title X
using Lead Safe Roanokds established application process.
Eligible amts will be prioritized . £allows:
1. Units with lead hazards occupied by lead poisoned ( EBLL low -income children under 6
2. Units built prior to 1978 with delerionfled paint occupied by low- income children under 6
3. Units built prior to 1978 being considered for rehabilitation with low- income children under 6
4. Oilier target units built prior to 1978
Application and Eligibility Process
Once a Property owner or newel submits an application and it is received by ISR staff the prolumir is
vedled to he eligible by: income, home insurance verification, photo identification, property construction
date pre-1976 verification, Conservation Rehab District, Historic or Eligible Historic- and Childs age
(birth md(fhcate). An email is sent to the Historic Review Constituent to review if property is in a
National HiMork or Eligible Historic Area in the City. A FOIA request is also sent out to the Department
of Environmental Quality to review, for any environmental hazards that may valet at the property e.g.
underground storage larks, etc.
Eligible units will be identified through a multifaceted approach ofoutreach etfams and partner referrals.
The Iced Safe Stuff will administer enrollment and eligibility determination according to HUD guidelines
per the previously referenced land Safe Production Process Chart. The Program Menage will oversee
resources such as private sector financing and possible matching funds received fmm rental property
owmrs. Staff will be responsible for collecting all financial eligibility information, The Program
Manager will review the file and give £anal approval for Croon ling and scope ofwork. To apply ter the
Program, property owners most fill out the application and eligibility form and include a copy ofa birth
certificate and complete the proof of income eligibility (W2s, Pay sobs, Disability and Social Security
statements, hone insurance, photo ID etc.) for the property to be approved. It is the responsibility of
rental property owners to obtain current rental eligibility information for submittal of the application.
Rental Property owners must agree to properly relocate tenants during LHC work. enmply with
affordability, affirmatively market the unit and provide priority to rending units to families with children
under six years of age per applicable Federal. Slate and Local laws regarding discrimination and equal
opportunity in employment, housing, and credit practices, including but not limited to Title VI of the Civil
Consolidated Plan ROANOKE 184
OMB Control No 2506 0117(exp. 07/31/2015)
Rights Act of 1964 and Title Vlll of the Civil Rights Act of 1968. Should an applicant fail to comply with
the program terms, the City will legally recapture the grant funds expended Ouaugh Lead Safe Roanoke
and the City Annual Office up to and including placing a lien on the property.
Referrals and Data from Health Related Ager area
Lead Safe Roanoke works closely with Total Action for Progress, Rebuilding Together, The Roanoke
City Health Dept (RCHD), Child Health Invewrol Partnership (CHIP), Carillon I lealdicm4 and New
Hen arts Healthcare to ensure that the program enrolls eligible housing wits, especially these in which a
child with an dated blood lead level resides. Program staff will meet and coarda le activities with
these agencies to ensure close monitoring ofE13LL cases. RCHD, CHIP, Cal lion Healthcare and New
l lorizons Ikaltheam will secure all parental approval and authorization according w HIPAA rules and
regulations. Program interne lion, applications, and ]cod poisoning prevention information will be given
to the parents of EDLL children by die medical or health providerahagmnivations. Parents must go
through the application process to be eligible for the program. Once deemed eligible and enrolled,
program sooty will keep in wassail contact with health care case workers In properly monitor the EBLL
cases through emalls, phone calls and customised LSR referral forms.
Weeks 1 -2 Referral received and enrollment cmnplers. Paint Inspection/Risk
Assessment scheduled and performcd.
Weeks 3A Paint InspeclioNllisk Assessment far Lead Hav, rds and Healthy Homes
workplace completed.
Lead Safe Staffmeets with property owner. tenants to go over stripe of wink.
Contractors bid on projed.
Weeks 5-6 Control selected. Contractor orders windows, etc., schedules work, and
submits occupant protectionplan.
Week 7 Occupants relocated, Ind hazard control work is conducted and completed-
QA/QC performed by code impe ,lot and clearance inspection completed by
certified risk assessor.
Weeks 8 -10 Contractor invoices and payments.
Tracking
Lead Safe Romake, tracks all project costs, including staff time, at the unit address level in bath the case
management database and the City's general amounting software, Advantage. The Program Manager will
back the grant programs using separate grant- specific Salesforce database software, Excel Spread sheets,
tics, and filing cabinets. The City of Roanoke always assigns new grunt -specific accounting and flooding
codes to new projects and activities critical upon receipt of new grant loading. Lead Safe Rwmoke's
staff mothers always track and report their time by unit address, activity type, and the resigned grant
codes. When prcoce it invoices for gran activities, the Prugram Moral codes payments to the unit
address level for lead bavand control work, lab samples, and relocation costs. Each invoke goes through
four layers ofcheoks and balances for approval. Each limns has its own specific series of project numbers
that ere assigned in the program database and utilized in the accounting system. All costs, including
payrolk are tracked by Advantage as well, providing two layers of protection against commingling of
hinds and double payments.
Lead -Safe Roanoke documeds all activities from referrals, educational events and trainings. Lead Safe
Roanoke uses computerized spreadsheets to document program activitics. Tracking of education activities
Consolidated Plan ROANOKE 185
OMB Control No: 2506 -0117 (exp. 07/31/2015)
includes the number of ndinings offered, people trained, people attending events, end community Waders
educated. The Program also tracks the number of homes receiving lead hazard control activities and the
number of homes tested for lead. The child and the home are backed simulunemrly. No case is closed
until the home is completed and properly cleared. Monthly progress reports by the partners track activities
and quantitative national Progress reports are compiled into a formal written report by the Program
Manager and reviewed by the Project Director. Program effectiveness will he assessed by measuring
benchmarks and outcome results. Lead Safe Roanoke s Project Director reviews these reports every
month and assesses the program, revisiting any program design elements Socdiug modification. Lead
Safe Roanoke makes adjusbnenls to improve performance. Any changes will be the responsibility of Lead
Safe Rwwke's Program Manager under the direction ofthe Project Director.
Outreach and Education
Prevention is a priority for Lead Safe Roanoke and a focus ofeureach, education and marketing efforts.
Program staff will implement significant prevention - oriented outreach efforts, including education at
public schools, ob/gyn and pediatric clinics, and wmmunity events, web-based social media and outreach
to landlords, tenants, and parerm aimed at detecting and controlling lead hazard, before a child is
poisoned. In addition, a new Healthy Homes education & safety procedures has been implemented. The
program has active partnerships with vreatecrizetion, code enforcement, and rehabilitation agencies that
seek to enroll properties in Isad Safe Roanoke before children are poisoned. Program staff members will
recruit and train community leaders to become °lead safe adwcates" who can provide infoneamm and
education m their convnwities on lead safe cleaning and renovation as well as the importance of testing
for children The program's intensive outreach and education efforts will increase awareness of Iced
poisoning in the Roanoke area leading to increased screening and increased identification oflcad hazards
in the older housing stock.
The Education and Outreach Specialist and Program Manager will build upon and enhance the existing
comprehensive outreach and marketing program that will he tailared to reach those individuals and
families most in need of the program, especially those who are not likely to hear of the program through
other means. Key elements of the marketing and outreach strategy include professionally- designed multi-
lingual infommtional brochures, to be distributed through Lead Safe Remake's network of partner
agencies to inform potential participants of resources available through the program; consistent exposure
in local media (billboaNs, print, radio, and television) intended to educate the public on lead -sale cleaning
and renovation techniques, and to inform potential participants of resources available through the
program; specific outreach activities at public events and gatherings such as the Roanoke City Health
Fair, Bads to School Rash, LSR Blood Screening Events, Hacienda Spanish Community Outreach Event,
and Henry Street Festival; partnerships with social service and community organizations including the
Department of Social Services, The Bradley Free Clinic, Chl Id Health Investment Partnership (CFO P),
Tout Action Against Poverty (TAP), and more than 3D neighborhood organizations; outreach to local
nothers and contractors as well as the Roanoke Vdley Association of Realtors, and Roanoke Real Estate
Investors; and partnership with local code enforcement officials and the Roanoke City Health
Dept.(RCHD). Recruitment and outreach events and activities will be designed to supply the program
with sufficient number of eligible unite within the timeframe outlined below. Program Manager will
maeior rceruinal Setivities and clamberer numbers Ihmugh weekly evaluations of referrals, contractor
workloads, and progress/stams toward quarterly benchmarks and will alter or enhance activities m ensure
enrollment targets am met.
Outreach Coordinator will implement significant prevention - oriented outreach efforts, including
education at public schools, oWgyn and pediatric clinics, and community events, and outreach to
Iundlurd,, tenants, and parents aimed at detecting and controlling lead hazards before a child is poisoned.
Consolidated Plan ROANOKE 186
0 M B Control No: 2506 -0117 (esp. 07 /31/2015)
The program has active partnerships with wenthericknon, code enforcement, and rehabilitation agencies
thus seek to emoll properties in Lead Safe Roanoke before children arc poisoned. Program staff members
will reemit and Loin community leaders to become "lead safe advocates" who can provide information
and education to their communities on lead -safe cleaning and renovation as wall as the importance of
testing for cluldral The program's intensive outreach and education efforts will increase awareness of
lead poisoning in the Roanoke area, leading to increased screening and increased identification of Lead
Hazards and Healthy Homes issues in the older hosing stack.
Community outreach and education arc key components of lead Sate Roanoke. Campaigns to raise
awareness of the hoards of Iced, and healthy home issues will include the following:
Airing segments and public service ennouncemerus on RV TV, the local access cable station.
Distributing publications throughout the community (far a creative example, see Lead Safe
Coloring Book).
Holding workshops at Iibreries, schools, ehumhm, and neighborhood associations.
Lead -safe cleaning demonstrations held throughout the community.
Holding workshops for landlords and sessions-
Training community leaders to become lead hazard adweares.
Providing Iced hazard education to doctors and childmm workers.
Offering tree blood lead level screenings for children under the age of six.
Targeting parents of children under the age ofs x with education and outreach campaigns (via
Head Start and other pre - school programs).
Web -based advertisements on social media and govemment websiter.
Codes Compliance Inspectors share information with program statl'regarding landlords, who can
Wen be informed via mailings about Lead Safe Roanoke.
Education and outreach to multi- lingual residents. Distributed materials will he in both Spanish
and English, and transition available for other multi- lingual residents.
Input From the multi - cultural community leadership will be solicited when designing education
programs.
The Outreach Coordinator will sustain mcmitmcnt by building relationships with newpanners and
expanding existing partnerships, which will also provide a network of other oesoumes to help complete
projecas. The program will request proposals from community groups for education and recnatment
efforts and will work closely with the neighborhood leadership in the City of Roanoke.
Coordination with State and Local Housing Agencies
Lead Safe Ra erelm has active and established parmeohips wild more than 20 agencies and organizations,
including state and local housing agencies, health providers (public and private), childcare providers,
community oiganizatons, faiW -based organiestinns, including:
• Roanoke City Health Department (RCHD) provides envimnnu mat assessments
training and coalition building, as well as refermisto the program to eligible EBL
residents.
L Child Health laveatmesd Partnership (CHIP) assesses hazards in children's housing
provides referrals to the program and lead poisoning prevention to residents.
• Caribou Hoaltheare provides blood screenings to children and referrals to the pregmm from
pediatric clinics,artd distributes theprog7 'a lead poisoningprevention informaion
• New Horizow H®Itheam provides blood lead samenings to children emolled in
progrum and estimate to the program from the pediatric department; also partners closely
Consolidated Plan ROANOKE 187
OMB Control No 2506- 01171eap. 07/31/2015)
with all staunch ercnU and conducts bimonthly meetings to discuss health and safety
outreach events.
Roanoke City Public Schools provides teacher curriculum on Iced poisoning prevention quarterly
and distributes program information and lead poisoning prevention material to all
elementary schools in the City.
• City dRoanoke's Code Enforcement provides quality wmrol and assurance on all
stages of lead harard control ofemolled homes, serves as point ofcontact with landlords
and tenuous of home, distributes program and lead poisoning prevention information, and
provides referrals to program.
• Roanoke Department of Social Services provides referrals and educates eitimens on
home health and safety and lead poisoning prevention.
• The Council of Community Servicea- Community Housing Resource Center provides
mferrala
• Total Action for proposal (TAP Youth Build, HeedStad, and Weatheriration
programs) provides referrals; classroom space for education on healthy homes, safety,
and lead poisoning prevention; and partnership wlth weatlemstic n in housing writs.
• City of Ra crows ' Energy Efficient Home Rehabilitation Program (KERR) using
CDBG and HOME funds blends EEHR and Lead Safe Roanoke programs to achieve
healthy sufehousing units.
• Rebuilding Together Roanoke partners on 3 concoction projects to reduce costs to the
pmgmm, Also provides referrals.
• Roanoke Redevelopment Housing Authority (RRHA) distributes lead poisoning
prevention information to residents and citizens and provides referral,c.
• Immigration and Refugee Services provides free translation services, referrals, and
distributes Imd poisoning prevention information to multi - lingual diverse residents.
• World Chaogero partners on homes that exceed the program budget.
• Ronnokc Vailev Cable Televiai•u pill donates fmcquaramly PSAs and in -depth TV
segments on lead poisoning prevention and the Lead Safe Real program.
• Va. Dept. of Environmental Quality provides referrals as well as a thorough review of
al I potrnlial enviroruneMal hazards that may exist in and around housing units.
• Va. Dept of Historic Relations; provides historic resources and ensures guidelines are
met on dl enrolled homes listed in the historic and eligible historic districts.
LRoanoke Neighborhood Advocates provides referrals and identifies blighted housing
d housing issues m be addicased.
• Roanoke Valley Laadlnrd pg
Association works with the ^rsento provide healthy
homes to tenants in the City; more dy rtu:etings to discuss lead and healthy homes issues.
• Roanoke Valley Association of Realtors provides lead poisoning prevention and
awueners to potential tetmnts and owners.
• Community Churches thmaghout the City of Roanoke educate residents on lead
poisoning prevention and the Lead Safi Roanoke program.
Once of Neighborhood Services provides referrals for education and outreach for over 30 city
neighborhood organintions and watch groups.
Pmject partners provide referrals seconding to contracts and MOUs in the form ofemails,
phone calls, and refetral fors. Once a refund is made, program steffsend an application to 0te
famiy including all required documentation land lead prevention infannelion. Referrals sae not
received for Section S or Housing Choice Voucher programs, as these we solely administered
through the Roanoke Redevelopment and Housing Authority, which is legally required to
provide lead safe housing.
Consolidated Plan ROANOKE 188
OMB Control No: 25060117 ex, 07 /31/2015)
Dom From Health Departments And Other Health Agenele
Lead Safe Roanoke works closely with the RCHD, CHIP, Carillon Healthcare, and New Horizons
Healthcare to ensure that the program enrolls eligible housing units, especially those in which a child with
an Chortled blood lead level resides. Program sell will meet and coordinate activities with these agencies
to ensure close monitoring of EBLL class. RCHD, CHIP, Carillon Healthcare and New Horizons
Healthcare will secure all parental approval and authorizations according to HIPAA colas and regulations.
Program information, applicalio ts, and lead poisoning prevention information will be given to the parents
of EBLL children by the medical or health providersrorganizations. Parmis most go through the
application process m be eligible for the progrem. Once deemed eligible and enrolled, program staffwill
keep in Constant contact with health care case workers to properly monitor the ERLr. Cases. LSR staff
regularly commanicaks with RCHD, Ceti lion Pediatric Clinic and with New Hurizau Healthare the ugh
entails, phone calls and custumizad LSR referral foams.
Emergency referrals wil I be made at the discretion ofhh Project Director or Project Manager. Both will
have the authority to override the usud selection process m assist families in crisis. The trigger for such
an emergency response will be a child cadet six years of age with an EBLL.
Blood Lead Testing
Blood lead tests am performed according to VDH'a screening guidelines and encouraged for enrollment
into the guest program. Methods include capilIM and venal tests. All occupants render the age oft,
should have a blood lead our within 6 months of the seat of the LHC work unless the parentlguardian
refices in writing. Lead Safe Roanoke has partnered with New Horizons Healthcare to perfomt
discounted blood seremongs of the children eruolled in the Program.
The Outreach Coordinator will meet regularly with the RCIID and other healthcare agencies to ensure
increased emphasis on lead screening for children under 6 years ofage who am at risk for exposure to
lead -based Faint, particularly within the Conservation Areas and Rehabilitation Districts.
Ou=wh Coordinator will orgunim conmcunitywide arrivals for int;mseed public awarenaut of the
importance oftesting, and will provide education to private health core providers regarding lead screening
and the CDC ptomculs fur ending ere follow -up. The RCHD follows the testing guidelines outlined in its
procedures mend. Ifan initial capillary test is high, a subsequent venous sample is tested for
confirmation, followed several months later by a manimring test. Tests are also completed following
medical meahreatl to ascertain the effectiveness ofthe treatment Ifa child is diagnosed with an devoted
blood level, a risk assessment of the home or solute of lead poisoning is performed a pan ofthe routine
case mauagemerd procedure. Unless a doctor suggests otherwise, the timelme for intervention depends on
the EBLL ofthe child. The RCHD will Coordinate with the City to secure one or mote healthcare
providers to perform blood lead screening, for this program. The Program Manager will be responsible
for assuring that all children less then six years or age who occupy units to be assisted with lead harord
corarol work have marmot! blood lead testing within six months before commencement of lead hazard
control work on the unit except when a parent or guardian chooses to decline such testing oflhe child.
Lead Safe Roanoke tricks al I pmjmt costs, including staff time, at the unit address level in both the case
management database, Sales Force Management Data Rase, and the City's general accounting software,
Advantage.
Lead Safe Roanoke works closely with the RCHD, CHIP, Carrico Healthcare, and New Horizons
Healthcare no ensure That the progn n, eruolls eligible housing units, especially those in which a child with
an elevated blood lead level resides, Program sear will meet and Coordinate activities with these agencies
Consolidated Plan ROANOKE 189
OMa Control No 2506 -0117 (eap. 07/31/2015)
to erasure close monitoring of EBLL cares. Emergency referrals will be made at the discretion of the
Project Director or p ject Manager. Both will have the authority to override the usual selection process
In assist families in crisis. The trigger for such am emergency response will be a child under six years of
age with an EBLL. RCHO, CHIP, Cardin Healthcare and New Horizons Healthcare will secure all
parental approval end authorizations according to HIPAA rules and regulations. Program information.
applications, and lead poisoning prevention information will he given to the parents of EBLL children by
the medical or health providers/organizations. Parents must go through the application process to be
eligible for the program. Once deemed eligible and enrolkd, program shelf will keep in constant contact
with health care case workers to properly monitor the EBLL cases. LSR staff regularly communicates
with RCIID, Carillon Pediatric Clinic and New Ilorizon Healthcare through mails, phone calls and
customized LSR refanal farms.
Lead Hazard Control P.,
Once a homeovmerf[ennant is approved and information given is verified, a risk assessor is assigned to
perform the lead inspoldiunfri A assessment on the property and schedules the vish with the owner and/or
tenant. At the risk assessment visit, the ownerften ant sign the Temporary Relocation Policy and
Conditions of Lead Safe Remake Grow and Hold Barrel Agreement and Confirmation of Receipt of
EPA/HUD Lead Pamphlet Following the risk assessment and lead inspection, the scope of work or
workplan for LHC activities is prioritized, OwgedTeoanl receives the risk assessment std wurkplan
acceptance lever to review and discuss what work will be dose at the home. LHC contractor is assigned
and a meeting with the oartc /tenant, risk assessor and LHC contractor is scheduled to dismiss the
woAplun and LHC activities to be performed discussed LHC Contractors submit price quotes and quotes
received back far approval. LSR signs off on contractor price quote after verifying request in writing for
contractor an proceed with work. Timeframc for work scheduled and relocation hotel scheduled for
homeowner, LSR staff encoders work while being performed and updates the homeowner /tenant of the
progress of the work. The Contractor notifies the LSR staff upon completion of die work and LSR staff
performs final monitoring of work performed to ensure all work is completed and properly performed as
requested. LSR coordinates date and time with contractor and Risk Assessment comment for Clearance
to take place. Risk Assessor perform, clearance testing an home, Once cleerance is achieved and upon a
verbal clearsnee from the lab is giver, the homeowner /tenant is nodded that the home can be moccupid.
The wrinen clearance report is submitted within 7 days and a copy along with a Lead Hamrd Reduction
Notice/ Lead Harard Control Acceptance form is given to the homeowner /tenant. A cleaning kit and
educational material and training on how to properly clean is also given at this time.
Healthy Homes Proeeer
All documents needed for the Led process are used for the healthy homes proem m well. A Healthy
Homes Assessment will he done by the Lead Safe staff. The Assessment includes an intense review ofthe
property aced interview with the home owner. After tdentificadon ofparental health risks an action plan
will be completed far the risk assessor, contractor and home owner. Detailed instructions and a work
order will be rode farrcmadimioa In some cases extra precaution is needed, and further testing farm the
Risk Assessor is deemed necessary. For example asbestos and mold and mildew may need to be handled
with caution in order to keep the hone in safe order.
Work done for Healthy Homes, is generally done simultaneously along with lead hazard repair, unless
weather is an abstees, at which time Healthy Homes repairs would is furfeiled until weather permits
work completion. A detailed graph below exhibitsan example of possible healthy homes beards and
repairs that may be raided.
Consolidated Plan ROANOKE 190
OMB Control No: 2506 0117 (exp. 07/31/2015)
Healthy Hamra Process And InitiatNes By Hazard
Records
Typical Home Repairs Needed
InterveoHon Done
By
Indoor Air Quality
Testing and remediation
LSR Comracor
Asthma snci Alkrgics
Replace coupe[, cluster in home, air filters
LSR Cmmal or
plastic pillow covers
LRS staff
Mold and Moisture
Gutters, down sport, leak repair, install
LSR Contractor
bathroom exhens[ Fan
Cuban Monoxide
testing and remediation, check furnace filter
LSR Contractor
Pest Control
Sea] gaps mesend roofing, attic and openings,
LSR Clow r or
serious pest management is done by a pest
Sub - Contractor
managarractuariscommurtur
Trips and Falls
Nicol m mats, tuck in eleeni rl cords, repair
LSR Centracloror
stairs and railings
LSR Staff
Home Safety Standards
Flee damns, carbon monoxide detectors, fire
LSR Contractor or
winguahers, locks for medicine or chemical
LSR SWT
cabinets
Fire and Flemne
Over t� of electdcal outlets, damaged wiring
T.SR Contractor
Radon
feeling and comedian.
LSR Contractor
Inadequate Lighting
Replace broken fixture or add outlets for
LSR Conoacor
Proper lighting
When Referrals are received from program ouncach activities and project partners through email,
phone calls, are for referral tors. Start pertosm intake by assembling all information required
for enrollment including: signed application fors from the owner, detailed occupant household
information and consent, owner- occupiedhhird party oceupent intsnne verification, and
environmertal/ historical review. Staff requests children under the age o1`6 be taslW for lead. The
Program Manager reviews the decumcnta and approves the unit foreurollment. The certified
risk assessor then schedules, performs and complems the Paint Inspoedoolltlsk Aaaeasment and
produces remcl lotion recommendadore in a Comprehensive XRF Lead Based Paint Inspection
& Risk Assessment Repot. The Progam Manager, out Reach Coordinator end Risk Assessor meet with
the property owner- to review the LHC remediation plan that addresses all hazards (including Healthy
Humes) in the report and provides a Notice of Evaluation to be dated and sighed. The LHC risk
assessment, remedlation plan and Notice of Evaluation aid the owner in complying with the fend
Disclosure Rule (24CFR pert 35, subpart A), Lead Safe Housing Rule (24 CFR part 35, subparts H-R) and
EPA's RRP Rule (40CFR 745). After the Program Manager approves the Work Plan, it is submitted to the
Lead Hazard Control Corrector for bid. The contractor submits a bid and occupant protection plan
and schedules the work. Staff help the occupants relocate to a short-term residency hotel ifthc unit is
owner - occupied; otherwise, the landlord pays for and relocates the tenant to a LSR - approved, Short -term
residency howl. LHC & Hill work is performed and completed, The certified assessor performs a
clearance inspection in accordance with HUD regulations before reoccupam:y and provides a Lead -
Based Paint Final Clearance Sampling Report . The Program Manager reviews invoice documents and
issues payments.
Consolidated Plan ROANOKE 191
OMB Control No: 2506 0117 (ex, 07/31/20151
The Program Manager and Project Director will ultimately be responsible for monitorieg the production
process. Throughout the process, staff members will work closely with property owners and commodities to
cemadinam it activities and monitor work progress. Program staff and Codes Compliance Inspectors
will visit the work site to conduct interim quality control inspections and monitor work activities. If issues
arise during the progress of the work, the Program Manager will assist the property owner and contractor
in resolving these ss swiftly as possible so work can be successfully completed. "throughout tae process,
LSR staff members will work elobely with property owners and contractors to coordinate work activities
and monitor work progress. Program sluff and Codes Compliance Inspectors will visit the work site to
conduct interim quality control inspections and asmitor work activities. If issues arise during the progress
of the work, the Program Manager & LSR stay will assist the property owner and contractor in resolving
these as swiftly as possible so work can be successfully completed.
Rental Property owners most agree to properly relocate tenants during LHC & HH work m a LSR -
approved, short-term residency hotel, comply with affordability, affirmatively market the unit and provide
priority to renting mils to families with children under six years ofage per applicable Federal, Stale and
Local laws regarding discrimination and equal opportunity in employment housing, and credit practices,
including but not limited to Title VI of the Civil Riots Act of 1964 and Title VIII of The Civil Rights Act
of 1968.
Paint Inspeetion/Riak Aesessmcot and Clearance Testing
A Paint lnspectior/Risk Assessment will be conducted on each enm lied unit according to protocol hased
on EPA, Lead We Housing Rule and HUD Guidelines within 2 weeks ofunit enrollment approval said
within 5 days of confirmation ofso EBLL child residing in the hem, The Paint InspectioNRisk
Assessment includes surface by surface paim testing completed using an X-ray fuareseence spectmm
analyzer in accordance with revised Chapter 7 Guidelines and manufacturers' Performance Characteristic
Sheets approved by the EPA. It also includes visual paint condition mec meat, property mapping, and
lead dust wipe and soil samples analyzed by atomic absorption spectroscopy by an ELLAP accredited
labmratory. Photos of windows and home condition are required for dr a areardation per new HUD
guidelines. When a result has been achieved from thr laboratory clemorate samples, LSR requires a verbal
and written electrodes email. A Lead -Based Paint Inspection & Risk Assessment Report including all
criteria recommended by HUD guidelines is presented within two weeks of receiving the results of the
lead wipe or soil analysis. At the conclusion of lead hazard control intervention activities, a certified Risk
Assessor will perform a clearance sampling to verify that the lead hazard control work was completed as
specified The clearance sampling will include paint, duet and soil samples that will be analyzed by era
EPA accredited laboratory. All laboratory samples must pass eleamnce levels set by the EPA. Results are
received fawn the lab within 24 hours. Paint Inspections/Risk Assessments and Clearance Testing will be
performed by a Certified Risk Assessor paid from HUD grant funds. Estimated time Inn testing and
consultation for each housing unit is 9 -12 hours. A verbal chmmnce is given as soon as results arc
satisfactory and the areas is safe for habitation, followed by a Lead -Based Paint Final Claimants, Sampling
Report. Aerial lead hazard control work gcnerally takes n , mom than five to ten business days, and the
entire process takes no mom than 75 business days to complete. Programs taking place within the
Conservation Areas and Rehabilitation Districts may lake longer if the property is lacatud within a
National Historic or Eligible Historic Area requiring historic reviews. All Paint I spoetionfRisk
Assessment and Clearance Reports will provide disclosure requiament blatements to owners and tenants.
Consolidated Plan ROANOKE 192
OMB Control No: 2506- 0117(exp. 07/31/2015)
Work Specification Development Preens
One; a property is idemitied and the residers- eligibility requirements have been verified, the Education
and Out,.eh Coordinator contacts the Lead Assessment contractor and home envier to arrange a time
when bath can inspect the property to determine the work that needs to be performed. The Lead
Assessment contracter prepares the specifications and scope of work for the project. IF Lead Hazards and
Healthy Homes issues are found to be present, the Project Manager sends a bid request to the qualified
commctors. Upon receipt of the bids, the Preject Manager makes the residents' education arrangements
and schedules a time for the chosen Lead Hazard Control contractor to begin the worts. Note the
contractors chosen to perform Iced Hazard Control Ae9vitics on behal(of the program arc chosen at the
beginning of the grant period through the City's Request of Proposal (RFP) pmceas, which requires each
contractor to provide pricing data for all work to be perfartned, to be backed by their insurance, proper
state and federal licensing and performance bonds. Upon approval of the REP, a legal agreement is
created between the City and contractor setting forth the scope of services to be provided and time of
performance in which these services are to be provided.
Interim control methods will be standmd practice and MR be used whenever conditions allow, In include:
specialized cleaning; repairing all renal or defective substrates that could lead to rapid paint deterioration
paint film stabilization, including stabilizing all deteriorated lead based paint surfaces by removing
deteriorating paint and repainting; friction end impact surface treatments such a treating floors and
interior window sills and window troughs so that they me smooth and cleanable; treating friction and
impact surfaces, such as windows, doors, stair treads, and floors when they ate generating lead -based
paint chips or excessive levels of leaded dust that cannot be controlled with ordinary cleaning; treating
prohtding, accessible smfaces, such Lead Safe interior window sills. The primary abatement method to
be used will he window replacement. When necessary, windows will he replaced with cost - effective
Energy Star -tared sash replacement packages or wood or vinyl -insert windows. Window replacement is
mom cost effective over time due to seduced maintenance and increased energy efficiency. Window
replacement also assists families in maintaining units lead -safe after intervention. Historic and eligible
historic homes in the City of Roanoke require wooden replacements or wooden sashes ur well seeping
and paint stabilization in ae. danoe with local Architectural Review Bond end the Virginia Department
of Historic Resources regulations. Complete abatement will not be practiced unless required by
HUD's Lead -Safe Housing Rule.
Any individual and/or company performing interim controls or abatement most he properly trained and
certified to be considered in the Request for Propose) (RFP) process. Any contractor lead ornified by the
Commonwealth of Virginia's Department of Professional and Occupational Regulations (DPOR) is
eligible to participate. The RFP is advertised publicly, requesting pmposals be submitted from lead -
cenified contractors interested in participating in the program. Additionally, the City's Codes Compliance
Inspectors and the Program Manager and LSR staff will ensure then contractors perform work of
acceptable quality in compliance with work specifications and applicable fedcmpawre/loeal reguladons,
including, but not limited to HUD's Lead Safe Housing Rule and the EPA's 12RP Rule.
Coordination with Other Housing Improvement Activities
As Roanoke has a large ..her of older heroes, City zmfr.d local certified lead tessellation contnmlors
are very familiar with the mray of hazand control options end arc wullequipped to address diverse needs.
If health and safety hazards other than lead -based paint need to he addressed in the home, the program
Manager will contact the appopriate agency k, enmre the issue is resolved The collaborative nature of
Lead Safe Roanoke ensures referrals arc made between all rehabilitation and weatherization programs
when appropriate. Lead Safe Roanoke communieams with agencies administering weethedzation and
Consolidated Plan ROANOKE 193
OMB Control No 2506 -0117 (ex, 07/31/2015)
rehab /repairpmgma s, including but not limited to: TAP which administers a wcathen ation pmgram;
Rebuilding Together Roanoke; Habitat for Humanity in the Roanoke Valley (Habitat); Blue Ridge
Housing Development Corporation; and, internally, with the Department of Planning, Building and
Development, which administers the Energy Efficient Horne Rehabilitation Program as well as Code
Entbrcemem The program will focus on maximizing cost effectiveness through partnerships with
cornromdty based mganimtica s such as Rebuilding Together Roanoke, TAP and others complemented
with competitive bidding.
!' emporary, Relocation
If called for in scope of LHC work, residents will be relocated during ramedintlon Inc up on 10 days.
Relocation costs for owner-occupied units will be covered by Lead Safe Roanoke. For numal units,
rekwtion ofoccuplums in a LSR- approved, short-term residency hotel will be the respoanibflity of the
landlorrhowner. Lead Safe Roanoke lips significant experience with relocating mcupmts during lead
heard cannot work. The process requires maintaining a good working relationship with "extended slay"
or efficiency facilities. Lead Safe Rumoka maintains a list of the most cost effective facilities. Any
facility used will offer furnished suites with kitcherea and be able to guaeentse availability of rooms when
needed. Facilities ere conveniently located with access to eating, shopping, and transportation. Lead Safe
Roanoke will work with contractors and occupants to minimize any period ofrelocatme and expedite the
occupants' return to their residences.
Occupant Protection Measures
Temporary relocation may not be memory in some instances with a small scope of LHC work. However,
occupuma wil I be protected from all [cad hazard control activities according to I IUD regulations and
guidelines. In order to protect the occupants during the lead central work, contractors will submit a
pdcction plan prior to star/ afwork activities.
Lead Safe Romake's work guidelines include the following safeguards:
Occupant protection
• Occup a ere net permitted to enter the worksite during hazard reduction activities until foul
clearance is achieved.
• Occupants are temporarily relocated before and during hazard reduction activities ifrxcessary.
• Dwelling unit and worksite are secured against unardhmized entry, and occupants belongings are
protected from contamination by duo lead hazards and debris during hazard reduction activities.
• Occupants' belongings in a containment area are relocated to a secure area outside the containment
area or covered with appropriate materials.
Worksite Preparation
• W mksile is prepared to prevent release of leaded dust and contained lead -based paint chips and other
debri s from hazard reduction activities w, Unn the worksue,
• A warning sign is posted at each entry m tams where hazard reduction activities are, conducted when
occupants are present.
• Specialized cleaning after hazard reduction activities including:
• Used HEPA vacuum cleaners; or other method ufaprivlcm efficacy; and
• Lead - specific detergents or equivalents.
Consolidated Plan ROANOKE 194
OMB Control No 2506 -011) (exp. 07/31/2015)
clearance Examinations
When all lead hazard control work activities and cleanup effarta are complete, We Program Manager
schedules a final inspection for quality control and assurance by the code impectorand elearunec testing
by the certified risk assessor. The risk assessor will always wait at least 1 haw from the completion of
work to allow aiebome dust to settle. A visual examination will be performed including dust and sail
sampling to complete the clearance exumiration. All samples will be submitted for analyses to an EPA
recognized laboratory participating in the National Lend Laboratory Accreditation Program, The City of
Roanoke will provide the first cleararcc Rating, bm if the unit does not puss the clearance test, the lead
hazard control contructor is responsible for all costs for additional clearing and clmrarse testing "it
teed levels are m acceptable level. Once clearance results have achieved compliance with applicable
clearance standards, a vertical and written receipt and approval oft lts is givca by Ike certified risk
assessor to Program Staff. The homeowner is allowed to m.enter the home upon verbal approval of
clearance. The Lead -Besed Paint Final Clearance Sampling Report is provided by the certified risk
assessor to the Program Manager within 7 days and copy is sent to the homeowner along with a Notice of
Lead Hazard Reduction.
Availability to Low- Income Families
Lead Sete Roanoke will dominate to ensure that all owners of rental wits comply with at least the
minimum HUD expectations for providing benefits to the target population following completion of the
lead hazard reduction activities. Any owner seeking assistance for a rental property certifies that the
und(s) will be occupied by or made available b low to moderate income households that have children
under age six for a minimum of 3 years as mandated by HUD at affordable rents, conduct affirmative fair
marketing to families, and list the property an the Lead Safe Home registry. Additionally, the program
applications for both rental and owneraccupied properties include language to bar discrimination its in d
protected classes for Fair Housing. The program maintains an int=o site for the Lead Safe Home
Registry for affordable lead safe housing resources used by Inw -income renters and agencies that serve
them at hug / /w .roanokeva.eov.7ead
Administration and Fiaancial Maongemeot
Projon Director is responsible for overall supervision of the Program Manager and LSR staff for project
Oversight, monitoring and contact administration. The Project Director's responsibilities will also include
routine monitoring of all contractors; and conschanta to crown conformity to the returns, conditioas and
specifications of contracts and other formal agreements. Project Director will alga ensure that contractors!
invoices are processed according to the procedures specified in the City's Procurement Manual and the
requirements of the City's Finance Deprea mort. Per the Scope of Services clause in the coral between
the contemlor and the City, Payments for each assessment and house intervention will be submitted
individually and processed within 30 days after receipt of a proper invoice from the contractors or 30 days
after completion of the work, whichever is later. Financial oversight ofthe Progmen is provided by the
Project Director, Program Manager and Financial Budget Analyst. Upon receipt ofan invoice, the
Program Manager legs the invoice and checks to made sure the invoice is conswunt and in line with the
project quutn'co d estimate afthe wit site and in sccon crsx with price lists submitted by the contractor in
their RPP. If approved, the Program Manager enters the invoice into the City's Advantage Accounting
System for approval from Program Director, followed by the approval ofboth the Purchasing and Finance
Depts. Once approved, the Program Manager finalizes the invoice through the Advantage Accounting
System and the Finaoce Dept. finalizes a check that is mailed to the contractor.
Consolidated Plan ROANOKE 195
OMB Control No: 2506 -011] (ex, 01 /31/2015)
When pruacesing invoices for grant activities, the Program, Manager codes payments to the unit address
level for lead hazard control work, lab samples, and relocation posts. Each invoice goes through four
layers of checks and balances for approval. Each grunt has its owm specific series of project munbers that
are assigned in the program database and utilized in the accounting system. All costs, including payroll,
are tracked by Advantage as well, providing two layers of protection against commingling of funds and
double payments.
Collette rouse Agreements
Lead Safe Roenokc is administered by the City with extensive interdepartmental and community
partnerships. laterally, Lead Safe Roanoke works with the Code Enforcement Division, Office of
Neighborhood Services, HUD Community Resources Division, Fair Housing Board, and Department of
Social Services. Externally, Lead Safe Roanoke col labomas with schools, neighborhood organizations,
frith -based groups, non -profit agencies, the public health department, a sa totdicd service providers, and
other social service providers. Partnerships enhance outreach, referrals, and testing. The training of
neighborhood leaders to be lead- zwareaess advucales will continue to be a valuable vehicle foreducating
residents is Ibe target anew- The City of Roanoke's Lead Safe Roanoke Pmg.een has Mean .. dums of
Understanding (MOUs) and support letters firm several agencies and organizations flat directly support
the program end assist with lead poisoning prevention, including: RCHD, Roanoke Valley Cable
Television (RVTV), Dominion Lodging, IncAlic Main Stay Suites, Freehling & Robertson, Inc.(F&R);
Rebuilding Together Roanoke (RTR), The El Croup, Inc, (EI), W.E.L., Inc. (WEL), New Horizons
Healthcare (NHH), Council of Community Services- Community Housing Resource Center, and Roanoke
City Public Sehools(RCPS).
All City staff involved in Lead Safe Roanoke Program are Renovate Repair and Paint (RRP) EPA -
certified, Fair Housing certified and have Diversity training. The majority of Lead -Safe Roanoke
materials ax provided in both English and Spanish. Several Codes Compliance Inspectors are fluent in
Spanish errd will assist with translation and interpretation as needed, as will Hacienda Blue Ridge
Literacy, and Immigration and Refugee Services also support the program with muva extensive
interpretive services.
Data Collection and Program Suppart Aetivlths,
Lead -Safe Roanoke documents all Program activities, firm referrals and progress to educational events
and tminings, via Sales Force Dare Base Software and computerized spreadsheets. Tracking of
educational adiviGes includes the number oftminings offered, people trained, people attending evens,
and community leaders educaled. A record is maintained in the program database of the number of
children tested for elevated blao l lend levels by the RCIID and partnering l sildsm, agencies, which
includes actual EBLL numbers and the number ofchildrett receiving treatment and medical case
management. The death. also troeks the number ofclesning kits diudbuled and families trained in lead
safe cleaning techniques, as well u the number ofhoms receiving lead hamrd control activities and the
number of homes tested for hod- The child and the home are tracked simulra scously. No case is closed
until the home is cleared. Monthly progress reports by the partners track activities and quantitative
outcomes. The progress reports are compiled into a formal written report by the Program Manager and
reviewed by the Pmjxt Director. Program staff will on] led activity data in paper files and enter it into the
program hacking database on a daily basis. The database will beck property specific activity dares for
enrollment, Paint Inspediml/Rink Assessment, lead ba>ard control work and clearance inspections. The
database also tracks owner infor ioniuq ta:cupant information, and all corresponding quarterly reporting
data needed for HUD's QPRS Report . The database also keeps accurate track ofall HUD and dry
makhing costs to allow the Program Manager to monitor average casts and progress toward the LHC
Consolidated Plan ROANOKE 196
OMB Control No 2506 0117 (exp. 07/31/2015)
grant's matching funds commitment. The Program Manager produces monthly and quarterly reports for
all activities Rom the database. The program Manager maintains control of all lead hausd control
processes by close contact with homeowners, landlords, truants, risk assessors and contractors. If
production goals am cwt met, the Program Manager conducts meetings with centractors m determine what
harriers are impeding performance. Coreetive actions ere identified and a work strategy is agreed upon to
correct all isares. Program effredveness is assessed by measuring benchmarks and outcome results. Lead -
Safe Roatwke's Project Director neviev7s these reports every month and assesses the program, revisiting
any program design elements needing modification. Any changes arc the msper sibility of Lead Safe
Roanoke under The supervision of the Project Director. A Lead Sale Roanoke newsleher is posted an the
City wvient, every quarter. Copies are scut to key partners, policymakers, and interested community
real
Consolidated Plan ROANOKE 197
OMB Control No: 2506 -0117 (ex, 07/31/2015)
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 20152016 ANNUAL PLAN
DYfifYIBW
The City of Roanoke anticpatesmceidng appmsimably $2Dm9Gm in new funds annu ill,hn the U.& Department ofHouairhp
and Urban Dewabpment (HUD) in three grant: Community Deuebpmem Block Grand (CUBG), HOME Imesboent Partnerships
(HONE) and ErrcgencySoN$msGrentlESG}. Roanoke le an ent9lememrtCommurdtyundarbi tW programs. The m6am
nn HUD funds Mallocated to the City every year using a formila based on population, immure seats, and other fachum. The
amount that the City recEMes then depardson from much Congress appropriates lot the entire nation
CDBG
COSO funds haw been allocated is the City since 1975 and can be used nor adrvlias ranging eom housing to emllpmlo
demopment and homjob staining to construction projects, For the 29152016 program year, the Chtywgl movies $L536.172 in
new CD80 hinds, a maludion of $16,891 in 2014 allocation. Hoamsar, with cem14Yar and program Inane, the City estimates
Mat total of 12.136.172trader in COBGfuads Ntlbe available. CDBG funds amprimadh Inlendedtobenefitli and modvak-
income mmons and areas, though a limited amoum can also be used [or reducing s urea and blight in economically distracted
areas. The amounted PoMe bud ra tim used br adminisbation, plamng and humen xrvims t she imbed by regulation.
:F7l,I=
The HOME prpgran is exlusiv ay kr housing to benefit thaw of low or moderate in urre, including rehdrilhagon, new
mnshudim, homeownership assistance and improvements to rand housing, The City has been mceNirg HOME funds since
1982. Forge 2015-2016 program year, the City is eapecled to meem $415,552 in new HOME hands. This represent ndecreax
of t /. / %ham mmwnt yearallocetima.
Including carry- crier and program moms, #is City Indonesia theta bbl of $561 in
HOME funds wD be available. HOME binds require a 12.5 %mabfm, which is naidw11rwhndaer hborMan Hablutbr Humanity
prc(eoslunded with HOME dolars. At Insist 15 % leach aoml HOLE grammust be imesbd in qua5yngprojects mndualedby
Communes Housing Desabpmem Orgenil4 m('CHDOsI. CuaentCHDC& Indutle Habiat forHumeMy, TAP, and Community
Housing Parbi
ESG
anafemXleabeeryfnle'IBMUn and perention ofM1mmeleamaa. HUD has tested new rules bthed'etrlvdNnoflhessi
enlgarcerit mmmunhles, which are being maintained by city and and to Roanoke Vales Council ofComnunry, Services .
funding In FY 20142015 "xpecled b be approximately $138,444,
Consolidated Plan ROANOKE 198
OMB Control No 2506 -0117 (eep. 07/31/2015)
Avatiable Fundlnv:
The IoNlgndingaracip red for Fhoal Year2015 -2018 (,,CDBG. Namibia ESG sources Is $2A40,15a, but ral®sh wit, on
prior year unmmmaled of avmlable funds of $750,000. The esirreled amnion• by nahli is as fellows;
copper, Des. laloion Avalabta Fie rill
COBG 2015 -2015 Equtlemanl Grant $1,576,172
2014-2015 CaryOver 6X000
Sualotal -CDBG Funds Awnaae $2,130,172
HOME 2015 -2015 EVr5tkmnntGrant $415,552
2014 -2015 Cary -aver 190,000
Subunit - HOME Funds Arailabk $595,552
ESG: 20152016 ESG Entirlet t Giant $138,444
Total 2015.2016 CDBG, HOME and ESO Funds Available $2.NO,1 Be
Albcatlon d Resources:
The Cill2015 -2016 Annual Update ratlines be use of approdmstely $2.8 million in COBS, HOME and EGG, Inducting Garry -
overand i ntiapated program lmore. These funds w1gredepert an array of housing, homeless preuen9on, public seMcen, and
neighborial and acommer4velopnent pot lies, and planning and adminishelier mats associated wild these paper on.
• Economic0evebomenl -No CDBG funding is propcend for projects nthe emromie development category for FY 15,16.
• Homeless Services - $132,2/1 for homeless p terra n and rapid rwhouang through Emergency Solutions Grams for
program mail t e homeless or these al of temmng homeless.
• Houma Oevebomenl - $995,518 for new consinul and housing rehabilitation brhomevaarership, drearmarranl and
dosing cone assistance, and the rehabilitation of owner- and rental- occupled homes,
• Human Senators -$ 218,861 for workers such as local senibas, a0e1- xfiwl educational developaenl, and ether yimth and
fatuity, programs.
• NelchbomwdOavdci -$1, 176, 500wldh includes $26,500 for g real to air (6) neighborhood organizations fors real
mmmnity improvermnt pmjeas rot olhawim wtegodzed, $150,000 to ded a prdion of City rode inspm m b nerve,
material and mhabifta8on low read nelghopmoads and $1,000,000 for Itmasouciure and sbeelm,al itrpmvements
targeted in the Vkst End 13m Streit mmmerrsal matter.
• Plamno and Administrator - $326,998foraamng and operating mats umered by the City to adminisrertha CDBG , HOME
and ESG funds.
Obidlel lirnof kbuslna Funds;
F0r2015 -2016, the City adim ft Its CDBG and HOME housing kinds will be allocated as folfuws:
• 365 Oolorac6ruiesanmutaging mdbcilibOng Mr pair,maintenar ,hnpov rrepr m use of exisgngomsaraduped
of well housing.
20518 lot edMaaz encouraging and facilitating newhomeavmership.
Prdecl lacatlona:
Consolidated Plan ROANOKE 199
OMB Control No 2506 -0117 (ex, 07 /31/2015(
Mibsomeofthe project M the 2O15-16Anm d Plan aRaGareastlmughoutthe City of Roanoke, the City wall bebtw Iii year
Of tmgeang d HUD rPaomcea W pmjecb Wall to West EM Target Anal and the fad year of Mrgetiag the Mtlrosw orange
Target Area. Total funds earmerled far the West End end MeimmOrarge Tagat Areas am $1.670,515.
Lead Aaancba
The HUU Community Resources Divblan of the Drys Depammarm m(Paming, Building and Developments the Wild organim6on
for developing and admiWell ng to Consolidated Plan and The Annual Updates. Numerous City om0ds we departments and
Dither public, nanpmd and ocmmuny gaASatbnscondhdfibrnsfunded in whoa air pod with CDl HOMEfurMs .The
spacifc projeds, aganHse and funding mournmended for the 2015 -2016 period am given in the Wllimi sector.
2015.2016 Protects Submitted Autr chd and Begiornmendird Furell
ECONOMIC DEVELOPMEM
• Mingo Seed Caollal Facade Isogonal PooMm fTAP/Eu5ineas Seed Capital I ) Funds to ban or awnam A
irmmerciA Pmpedy throughout the city to drive capital Investment in privaM property vilh an Romig cn using BCSI's
commul development loan facility 0 everegeNe enys Enterprise Zone humanitansm inwnsvas available to qualifying
hesneases. ( Recommended: $0.)
HOMELESS SERVICES
• Emeroenw Shelb!rimARao'dR M (Family Promiss, ofGre Roy otel Fundswill pmalde for emergency shelter Is
fam'Iksmlhchildren. Emery Promise all also Wl candewiththe Commoner Housing Resource Centel to rapidly whereas
trig banter Families and provide continued case management ante they vide Mdeused. (Recommended:$ABDO ESG)
• Erneffm av Shafbhnm BHartebssnus Prevention(TRUST House) Funds Wll prroAde for amergercy sheNarassiabil for
spending e)$renses (i e, afilMes and insaMnw) b support direct urVws. TRUST wall also Mil homabers prowl
asAdanw b fund he fdhgilne housing stability moninaltraho manages stakes for That! House re ide whoterAtlmb
permanent housig,(RawmmandW. $35,0000G)
• Haffelpers PTeaErMarr Rapid R houaM rid ( until of Community SION1031 Funds art Rands for rapid rehousing and
tinware 2nlad aseisMnce as well as coordinab Mmekssrese prevantbn services to households mast ahmilk of
smalasvees to iflmaw Musing slaalhy. (NawrnmamMd $67,571 ESG),
• Strain Carl (City of Rimmoks - Homeless As s+ta ce Teraml ESG fends sell provide for prescription ae ORM and
IMesporWlan /m MmblBas Parsons and families sleeping in places not intended for human hablMMn and persons in
small shelter. (Rac.mind $$,200 ESG)
HOUSING DEVELOPMENT
Digg IC'a of Novel Dept, of Pia Bld nd Do,. Funds ro demolish vacant condemned sbu shmas In an
parented sMM efdetedonumn. (Recommended $60,000 CDBG3
�tIlP9yment rbatance Pmg (City of Roanoke Dept of Pl &tb and DavA Funds for sMYirg and aparal
costs and project funds to Pravda 5 -year forgivable 0% Wbrest loans of up to $0,000 fordeven payment and closing cost, to
amiar ling/aod -Income funding to buy, havers in the City. Despla sumsss and mugging Mgat goal, pmposnd funding M as
cut due to allocated HUD funds M alherpdcivil (Recommended: $35,000. COBO)
E era H Re 1P wen !Tend Argon Against Po ml Limited end emergency MOM aid a mradanfavor
ro bw/modirceme ensn¢wmspad sbglsamlly homes. Program remains to regal 17 ownenaoarpbtl homes far
emergency repairs, with 10 of these homes also rewairg geological seMosir (Recommended: $60.O0G)
Consolidated Plan ROANOKE 200
OMB Cmntml Nm'. 2506 -0117 (ci,, 07/31/2015)
• Emotional Inschicluals wM Ot b'10' (Blue Rupee independent Livi Cannot Instal special needs home Improvements
ouch as remps and grab ban for 30 extremely low b kw income homeosvnemwih dlabllldes to meet Independwrt living
needs. (Remme nded: $100,000.)
• Larlito A O New di h' — New Co dadi NR habiNatl (cables for H kA Acquire and national a
minimumm 3 existing wmnt houses lot single drolly ham sawnersmp as well MMnslmction o12 new single lately Mmes in
III End atdlorMNrossOrengetsrgd areas. ( Recommended: 559,172013Gand$526,346 HOME)
• TaroBt Areas) Ohmnwr-0 ccucipdf Lbnkd Rehab (Robuski Theater Romi Basic mhebilieither semltes uOlizino wunteer
labor to addras'safe, wam and dry' homeowner needs for bw4noome persons. Proposed goal c417 homes in West EM
mailer MNmse -Rugby target areas. (Remmmendid Ifni COBGJ
• Temet A f) Limited HDMIVQ Rshabi9a Ion Iidol Action Apparel Po a l) LIMted rehabiimtion screens to 10 mtner-
accugld rei Wendy homes in either West End orMNmse -Orange tags areas. (Recommended SO)
• Tamer postal Owner-O¢uaied Malor Rehab ISERCAA1 Mejorrehabililabon to 3 owner.accu pied housing Lei; in Weal End
and/or MolrasaOmnge TergelAsion MajarrehaHlileaariatargakd farreAasFtltioninex�afi3 ,IMObaddlets haagh,
safety and welfare needs of residents. (Recommended: $0 COBG.)
• Summer Youth Rehabilitation!Rebuildim TooeterRuaakal This program entails limited rehabilitation and repa66hadout
20 homes pemady utilizing ova 400 youth numbers tam lathzsed programs for low income, elderly, and disabled
homeawners. RTR reviews and salads Fames W be Included In to program, determine eligibility, evrk scopes, any
environmental fishing and West; Pelson, and required palnds. (Recommended' $70,000 COB%
HUMAN SERVICES
AMCan Am arimn Studies in Cormaroy ry Issues (TAP) Funds to adskn'ela and munifor this program which targets
hesinman Aid= Amarlran male stdenl at tyl Flaming High School who am at risk of not couplting high schi
Students Nestle in the pragmrn throughout The school yam. Funding provides singing and program ocatsasscohled with to
cumcutumt to% tegend Northrop. IRemrnmat d:$10,000 COBGJ
• As' Conned P — Assesno MIS Ress of Pa Prommen (Appl Ridge Form, Ina) Funding will provtl•krdamng
to assist 30 students Mm Sva epithetical sdtaols, and handled tom the third grade, wit to academic competencies,
intsrye soml skill and resoumecheaded tobe successful in middle school and achieve graduation from high school in June
2016. ( Recommendad, $32473 Cl
Caniounis Based Prewnfon Sank.(Lfpalnenra7$DCII Se I ) Funds for slat and Dul- staining cost In hems%
the accessil ltyand use of chid abuse and heated possession socriftech and reduce benecessilydlosler pass opponents.
(Recommended: $104, 000 Cl
• F@mily AdmcAm PmammlCh'MrenSTmsO Fund! mg to provide support services b the nonoRading caregi•asin rw%taf
alleged child show, reading in Ole greater proracoh n and support ref to alleged child vi (Recommended 127.600
COBG.)
Houser Stabilizather, for Families Need jCouncil ofCommunifty, Sondoest, COBG funds ro patialy replace HOmeleanew
Pnwentlon and Fetid R"ousing Program previously funded heflh AREA giants. The program will use the 0080 hands to
keeraga seasonal rescuroas to assist with homeless prevention and mhouaing opinion. (Remmrteatd S44,000sY]RG)
• H law I6arvkeshrL %side Ilia IAid SadelvafR k Valley) Funds to provide/gatleanness
brhoudnA slated metkws hrlaw Income Cty hoidens; (Recommended 50)
• LEAP Community Kitchen BDot Camp (LEAP Local Food Network) This pmgremisolanded to address uremptlyment and
help erode jobs by removing banters to food -based entrepreneurs fa LM ielividueh.(Recomm d$0)
Consolidated Plan ROANOKE 201
OMB Control No 2506 0117 (exp. 07/31/2015)
• Benpr Community Services Employmem Program (GOadxdl handsome of Raenake Vell Job tramhlg and employment
support sennoas to added 55 and open who are low income and unemployed wth poor anpfayment prospects.
(Recommended SO)
•
Travel Opened for Women (Transitional options for Women) program iMentled to address the steps oreomen who
ratum to the commumy afterinctmemtion anddo not he" children In imprimis. (Recommitta d$%.
NEIGHBORHDOD DEVELOPMENT
• Inhashumum Improvements Why of Roanoke) COBG Funds pewit for engineering design and public infrastructure
improuemedsin to 13t Street cruder inWast End To" Area. such ad sldewal beside lam pedosMan fighting, fresh
receptacles, tsadwaping add other sinabcape Improvemens. The City will provide up to $11g0,IX10 In Gerard Funds ia
supplement the project (Recmmanded$7000000J.
• Code Enforcement IGN, at Roanoke I of Platinum Btlo and I l Funds a portion ofsmeand other opentingcosts by
Oily wdaceni of the twilling maintenance and Omer codes in lovrtonxderefe income neighbomoads. ( Recommeded:
$150,Otocol J
• NN hborh od DQuOuPi Grant Pro (Deco of Plawrinkli Bldg and De 1 Provides for Pants no up to $25.000 to
neighborhood ogancabons in Predominantly loxarad- income migabomoods for 411 projects such as homing, crime
pm"Intlo, and pubfs lechftiee and Infoldero reprojects,Ac$vi$es mieWto dalnirdg and capacity derebpnrd of Iba
neighborhood assoda0ons w01 be Paid from HUD planning and admicstrative accounts. (Recommended: $20,500.
Applications was opposed lmm the fofbrdng organizations:
• gehnom Neighborhood Assae{agon- opening and omderences.( Requested $1,446; Rewndmended$500 COW
• Burnout Neighborhood education In the neighborhood (Requested 512500; Recommended 50)
• Gestations SW Commune Drgailandsn- Vkbadan street lamps.( Re gLested $24,000;RecmmendW$24,00OGDBG)
• Gainshdm SW Community Organization- Trading and cnfendwas.(R equalded$2,200; Recommendeo$500 Cl
• luudonMelmse NeghbaiwadOrganizai- Trading and omWnm.( Requested $700; Recommended $500CDBG)
• Old Southwest Inc.- Training and confaences. (Requested $2,000 Recommeddel$500 Coat)
• SEACbn Fonm- Tminingandconfaances. l Requested $1,21$Rewwordad$500CDBG)
AONINISTRATIOWPLANNING
HUD Adminstral Funds total of Plannil Btl and I 1 Staging and Amer operating costs seeacfa l wtlh the
gonerefadmioomil ecome Ciys Cl HOME end ESG programs, Limih fareachpmgmmam20 %fcrCDBG,10%
br HOME end 7.5 %brEGG. (Recmmaded: Sirl COBG; $39,206 HOME; $0,173 Eli
Consolidated Plan ROANOKE 202
010 B Control No: 2506 -0117 (expo 07 /31/20151
2015 -2016 HUD Funding Recommendations
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I NwslMfkvolmTwl 8995.510
Human DWmggnem 5214801
I NaipM1Mmp000ere1ganOnl 51.105,5
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Consolidated Plan ROANOKE 203
OMB Control No: 3506- 0117(exp. 0]/31/2015)
Appendix - Alternate /Local Data Sources
Consolidated Plan ROANOKE 204
OMB Control No 2506 -011) (e, 0)/31/2015)
SI'EPIIANIE M. NIOON REYNOLDS, AIM(
('ily ('lei k
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Snite 456
Roanoke, Virginia 24011-1536
'Telephone: (540)x5] -2541
Iax: (5411)853 -1145
1': mail: ele, W, rom,okevn.,-
May 12, 2015
.IONA'I'I IAN Iti. ('Jil ('M('
DI Pit I ('iy ('lei k
CIX ELI I. WHIB,('M('
Ass6'lalll Deputy City( Jerk
I am attaching copy of Ordinance No. 40232- 051115 adopting and establishing a Pay Plan
for officers, employees and Constitutional Officers of the City, effective July 1, 2015;
providing for certain salary adjustments; and authorizing various annual salary
supplements for certain officers and employees.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its effective
date.
Sincerely,
Q,,,+� , %� • atv —
Stephanie M. Moon Reyn , MMC
City Clerk
Attachment
PC: The Honorable Tim Allen, Sheriff
The Honorable Donald S. Caldwell, Commonwealth Attorney
The Honorable Evelyn Powers, Treasurer
The Honorable Brenda Hamilton, Clerk of the Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Michele Vineyard, Director, Human Resources
Candace Martin, Secretary, City Planning Commission and Architectural
Review Board
IN THE COUNCIL OF "I HE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2015.
No. 40232 - 051115.
AN ORDINANCE to adopt and establish a Pay Plan for officers, employers and
Constitutional Officers of the City effective July I, 2015, providing for certain salary
adjustments; authorizing various annual salary supplements for certain otficers and employees;
providing for an effective date; and dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Pursuant to §2 -69, Code of the City of Roanoke (1979), as amended, there is
hereby adopted by the Council and made applicable to all classified officers and employees of
the City on July I, 2015, the Pay Plan hereinafter set out in its entirety, which shall read and
provide as follows:
Pay Grade
_
_4
5
6322,251
Mi.i 1111
Salar&y
$19,71404
Vlaxinnun
Salary _
$31 542.94
_$3410036 �
$35 603.36
.__$38,353.12
40Q70040
84
1 $23,970.70
16,48386
909,26404
$32,339 30
7
8
9
1 42374.28 -
..$46,822.88
S51,742,60
—_ --
10
$34 18
S38,597.78
1_55 347 54
$61 756.50
$6R 859 96 .111
$7677720
08�
39_6 699 98
'5107 819 66�
5120 218 80
_$13570804
$151 31402 l
12
13 _
14
15
16
17 _
$43,037 54
$47,9860
$53,504 385,607
$60,437 06
467,387 06
575,136-3 )
$84,81772
994,5'1 s6
18
319
03
h5C011n[I1 Ml.,u., Pay Ordinoncc 5- 6.I5d,afid-
2 Pursuant to §2 -68, Code of the City of' Roanoke (1979), as amended, effective
July I, 2015, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a ClassilIcation Plan, consisting of a plan of classification assigning a
pay grade and pay range in accordance with this Ordinance and class code to each position in the
classified service ofthis City.
3. Performance increases of three percent (3%) of the employees' current base salary
may be awarded officers and employees according to their perfeimunce scores. Effective July 1,
2015, for officers and employees appointed or hired after July 1, 2014, performance increases
shall be prorated based on the number of pay periods served pursuant to policies and procedures
promulgated by the City Manager. If the three percent (3 %) increase to an employee's base
salary provided in this paragraph would cause an officer or employee to exceed the maximum
annual pay range applicable for such officer's or employee's position, such officer or employee
shall receive a salary increase only in such amount as will not exceed the masinwm pay range
for such officcr's or employee's position. The performance salary increase provided in this
paragraph shall be computed to an officer s or employee's current base salary prior to the six
percent (6 %) increase set forth in Paragi aph ialo. � of this Ordinance.
4. If, after any applicable salary increases provided for in this Ordinance, any officer's or
employee's salary is below the applicable minimum for his or her pay range, such officer's or
employee's annual base salary shall be adjusted to the applicable minimum.
51 Employees hired before luly 1, 2014 and who participate in the City's Retirement
System under Chapter 22.3 of the City Code will receive a six percent (6 %) increase to their
current base salary. "I his increase does not apply to participants of the Virginia Retirement
System (VRS). Every officer or employee shall receive the full six percent (6 %) incease to an
employee's base salary provided in this paragraph even if such salary increase causes such
officer 01 employce to exceed the maxinuun pay range for that officer's 01 employee's position.
6. participants of the City's Retirement System will be required to make a five percent
(5°h) contribution front their base salary to the City's Retirenent Plan.
7. Annual salary supplements payable on a hi- weekly basis are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE ANNUAL SALARY SUPPLEMENT
Appraiser I $ 2,000
Appraiser II $ 2,000
Assistant City Managers $ 2,000
(unless City Manager has assigned a City vehicle
to the individual Assistant)
City Attorney $ 2,500
City Clerk $ 2500
City Manager $ 6,000
Deputy Director of Real Fstate Valuation $ 2,000
Director of Economic Development $ 2,000
Director of Finance $ 2,500
Director of Planning, Building and Development $ 1000
Director of Real Estate Valuation $ 2,000
Municipal Auditor $ 2,500
Supervising Appraise $ 2,000
Business License Inspector Auditor $ 1,250
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the salary supplement
established by this Ordinance shall be temunated as of the date of elimination of such
requirement.
3
The City Manager is authoiiied, within the limits of funds appropriated therefore, to
provide for siinIIar salary supplements for other officers or employees.
8. in order to equitably compensate sworn police officers assigned duties in a non-
uniform capacity and in lieu of provision by the Police Department of uniforms and accessories,
each such officer shall be accorded an annual salary supplement of $600, payable on a bi- weekly
basis as a uniform allowance.
9. Each employee of the Fire- ftmcrgcncy Medical Services Department hired by the
City as a Firefighter prior to April 18, 1991, who has received Emergency Medical 'technician
certification and actively participates in the City's First Responder Program shall be accorded an
annual salary supplement of $1,200, payable on a hi- weekly basis.
10. Each employee of the Fire- Fmergency Medical Services Department who has
been certified to either the Specialist or Technician level for the handling of hazardous materials
and who is a member of the Regional Hazardous Materials Response foam shall be accorded an
annual salary supplement of$1,200, payable on a bi- weekly basis.
11. Each employee of the Fire- F,mcrgcncy Medical Services Department who has
been certified and performs Fire Inspector duties as pat't of the Fire Prevention Program assigned
by the Fire -EMS Chief shall be accorded an annual salary supplement of $1,500, payable on a bi-
weekly basis.
12. Each employee of the Firc -RMS Department who has been certified and performs
inspection and repair duties to the Department's "turn out' goal, Self- Contained Breathing
Apparatus ( "SCBA ") and safety sensitive equipment as part of the Fire Maintenance Safety
Program by the Firc -FMS Chiel shall be accorded an annual salary supplement of $1,500,
payable on a bi- weekly basis.
4
13, teach employee of the Fire -LMS Department who has been certified and is qualified
for the Heavy and Tactical /Swiftwater Team and performs this assignment shall be accorded an
annual salary supplement of $1,200, payable on a bi- weekly basis.
14. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $1,125 to $5,018, payable on a bi- weekly basis.
15. The City Manager is authorized to continue a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
for training and community participation. The annual pay supplement is two percent (2 %) of
base salary, payable on a hi- weekly basis.
16. The City Manager is authorized to continue a merit pay program for
Fuetighter /Emergency Medical Technicians who attain an 6M "I -1 or Paramedic certilicate. The
base salary increase shall be in the amount of $4,000, payable on a bi- weekly basis. If a
qualified employee is receiving an FM I pay, supplement, pursuant to the provisions of Paragraph
No. 9 above, then the employee shall, in addition to the LMT supptement, receive the difference
between such supplement and the pay, supplement authorized by this paragraph.
17. A pay stipend of $100 per month, or 41,200 annually, paid monthly, if the
member actually attends a regularly scheduled meeting during that month, shall continue to be
awarded to members of the City Planning Commission and the Board of Zoning Appeals upon
attainment of certification through the Virginia Certified Planning Commissioner Program and
the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be
required to attain certification within one year of the date of appointment.
18. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the
member actually attends a regularly scheduled meeting during that month, shall be awarded to
5
members of the Architectural Review Board. 'Phc requirement for certification of members by
the Virginia Certified Architectural Review Program, adopted by Council effective July 1, 2004,
is suspended until the Program has been fully developed and made operational by the Virginia
Department of Historic Resources (VI IDR).
19. Any pay supplement provided in this Ordinance shall be combined with an
employee's base salary when computing overtime. However, if a pay supplement provided in
this Ordinance should cause an officer or employee to exceed the maximum annual pay range for
such officer's or employee's position, such officer or employee shall still receive the full amount
of such pay supplement provided in this Ordinance.
20. Regular full -time, permanent, City employees who donate to die 2016 United
Way Campaign will earn paid leave as follows:
ollation Per Pad Period_ _ Total Paid Leave Allotted
$5.00 per pay period/ 4.0 hours of leave
$130 per year _
$10.00 per pay period 8.0 hours of leave
$260 per year
Permanent part -time employees who donate to the 2016 United Way Campaign will earn
prorated paid leave.
City employees who are engaged in performing emergency services or other necessary and
essential services for the City whose normal work schedule is 24 hours, who donate to the 2016
United Way Campaign will earn paid leave as follows:
Doaafion Per Pay Period Dotal Paid Leave Allotted
$5.00 per pay period/ 6.0 hours of leave
$130 per year
$10.00 per pay Pei ocl/ 12.0 lows ofleave
$260 per year
All time earned through donations to the 2016 United Way Campaign must be used by
July 4, 2016.
21. Each employee of the Sheriffs office who meets qualifications for Master Deputy
Sheriff and has been appointed such by the Sheriff shall receive a five percent (5 %) increase to
base annual salary. This increase shall be capped at no more than five percent (5'% above the
pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet
required qualifications and is removed from appointment by the Sheriff shall have the base
annual salary reduced by five percent (5 %).
22. The City Manager is authorized to continue a pay a supplement to eligible
employees who use personal cell phones and personal data assistants for City business. 'rhe
monthly pay supplement payable on a bi- weekly basis shall he $30.00 for voice and $50.00 for
voice/data.
23. The City Manager is authorized to continue the Special Military Pay Supplement
to any City employee who is a military reservist /national guard and who, between .July 1, 2015
and .lune 30, 2016, is called to and serves on active duty related to our country's war on terrorism
or natural disasters. "rhe pay supplement is equal to the difference between that employee's
regular City salary and military base pay plus any other compensation received for military
service.
24. Pursuant to Ordinance No. 39702 - 071513, adopted on July 15, 2013, in
accordance with Virginia Code §15.2 - 1414.6, and Ordinance No. 399311-051214, adopted on
May 12, 2014, Council established the annual salaries of the Mayor, Vice -Mayor and Council
members for the fiscal year beginning July 1, 2015, and coding June 30, 2016, and for
succeeding fiscal years unless modified by action of Council, accordingly the annual salaries of
the Mayor, Vice - Mayor and Council members shall be as follows:
Mayor $22,000
Vice - Mayor $18,210
Council Members $17,116
7
25. The provisions of this ordinance shall be in fall forcc and effect on and after
.July 1, 2015.
26. Pursuant to § 12 of the Roanoke City Charter, the second reading of this ordinance
by title is hereby dispensed with.
A I LST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
+ ILtMloke, Virginia 24011 -1536
"Telephone: (5411) 953 -2541
19m (541)953 -1145
SI'k:I'IIANIE. M. MOON REYNOLDS, MM(. F nu,il: 11.1,mronnokevn.4av .IONA'IIIAN I- ('DAFI',CMC
('it, Clerk Depnb City ('Ie,'k
CI (I:LIA'1. WI?Dq ('M('
A%sisLUtl Deputy City Clerk
May 12, 2015
Michele Vineyard, Director
Human Resources
Roanoke, Virginia
Dear Ms. Vineyard:
I am attaching copy of Ordinance No. 40233- 051115 establishing compensation for the
City Manager, City Attorney, Municipal Auditor, and City Clerk, for the fiscal year beginning
July 1, 2015; and establishing and confirming certain compensation benefits for the
Director of Finance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 11, 2015, and is in full force upon its effective
date.
Sincerely,
Ai';�'M'�y
Stephanie M. Moon, MC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Troy A. Harmon, Municipal Auditor
Andrea Trent, Assistant Director of Finance
Jody Lawson, Payroll and Collections Administrator
Amelia C. Merchant, Director, Management and Budget
IN TIHF COUNCIL OF THE CITY OF ROANOKE, ViRGiNiA
The 11th day of May, 2015.
No. 40233 - 051115.
AN ORDINANCE establishing compensation for the City Manager, City Attorney,
Municipal Auditor, and City Clerk, for the fiscal year beginning July 1, 2015; establishing and
confirming certain compensation benefits for the Director of Finance; and dispensing with the
second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
For the fiscal year beginning July 1, 2015, and ending June 30, 2016, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual
salaries of the Council appointed officers identified above and the Director of Finance shall be
the annual salary established for such Council appointed officer or the Director of Finance during
the fiscal year beginning July 1, 2014 and ending June 30, 2015, increased by three percent (3 %).
2. Each Council appointed officer who was hired before July 1, 2014 and who
participates in the City's Retirement System under Chapter 22.3 of the City Code will receive a
six percent (6 %) increase to their current base salary for the fiscal year beginning July 1, 2015,
and ending June 30, 2016.
3. Each Council appointed officer who participates in the City's Retirement System
will be required to make a five percent (5%) contribution front their base salary.
4. Any increase in compensation due to any officer or employee under this
Ordinance shall be first paid with the first paycheck in July of 2015.
C:\Users \CIlc1 AppOata \Local \Temp\notes Ei EF3MCouncil Appointed Officers Salary 2015- 2016 - 5 -6 -15. doc
5. Although the Director of Finance is no longer a Council appointed officer, she
shall continue to receive as deferred compensation, the sum of $2,000 each quarter paid to the
City's deferred compensation plan for Ms. Dantcron's participation in said deferred
compensation plan and the City will continue to put into place on Ms. Dameron's behalf a
disability insurance policy consistent with that available to Council appointed officers; as well as
such other benefits as set forth in Resolution No. 40140- 121514, adopted by City Council on
December 15, 2014.
6. 'the Director of Finance shall continue to pay on an installment basis the sum of
$8,000.00 per calendar year to the deferred compensation plan established pursuant to internal
Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor.
The sum shell be paid in equal quarterly installments on the first pay day of each calendar
quarter. Each installment is paid to the seated Council- appointed officer as of the first day of
that quarter.
7. The Director of Finance shall continue to pay on an installment basis the sum of
$15,000.00 per calendar year to the deferred compensation plan established pursuant to Internal
Revenue Code Section 401(a), an employer contribution on behalf of the City Manager. The
sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter.
Each installment is paid to the seated City Manager as of the first day of that quarter.
8. ht no calendar year shall amounts of deferred compensation contributed by the
City on behalf of the Council appointed officers or the Director of Finance exceed the maximum
amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax -free
basis annually.
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9. ']'he Director of Finance And be authorized, far and on behalf of the City, to
execute any documents required by the City's third party administrator for deferred
compensation to implement this ordinanec.
10. This ordinance shall remain in effect until amended of repealed by ordinance duly
adopted by City Council.
11. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTES'i':
City CLL
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