HomeMy WebLinkAboutCouncil Actions 06-01-15REVISED
ROANOKE CITY COUNCIL
INFORMAL SESSION
JUNE 1, 2015
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
FERRIS
40250 - 060115
Call to Order -- Roll Call — Council Member Bestpitch was absent.
Council Members Price and Rosen were late.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, June 4 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, June 6 at 4:00 p.m.; and video streamed by Internet through
Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are offered with
closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(4 -0, Council Members Price and Rosen were not present when vote was
recorded)
A communication from Council Member Sherman P. Lea, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(4 -0, Council Members Price and Rosen were not present when vote was
recorded)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE
BRIEFINGS:
Western Virginia Regional Industrial Facility - 30 minutes
Authority Site Study Results
Single Stream Recycling - 45 minutes
Council concurred in the Single Stream Recycling
Real Estate Rehabilitation Tax 30 minutes
Abatement Program
Council concurred in recommendation to adopt a resolution on June 15,
2015 to extend program for an additional five years
AT 10:45 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING, AND TO BE RECONVENED AT 2:00
P.M.
Council Member Rosen arrived at 12:45 p.m., during the Closed Meeting.
Council Member Price arrived at 1:25 p.m., during the Closed Meeting.
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 1, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
1. Call to Order- -Roll Cell. Council Member Bestpitch was absent.
The Invocation was delivered by The Reverend Dr. Edward T. Burton.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
CERTIFICATION OF CLOSED MEETING. (6 -0)
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, June 4 at 7:00 p.m., and Saturday, June 6 at 4:00 p.m.; and video
streamed by Internet through Rev.Net Technologies, Inc., at http: / /www.wrev.net.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL
BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF
THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
BUILDING AND FIRE CODE BOARD
OF APPEALS — THREE VACANCIES
(BUILDER, ENGINEER, AND CITIZEN AT LARGE)
FOUR YEAR TERMS OF OFFICE ENDING JUNE 30, 2019
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION
ONEVACANCY
CITY REPRESENTATIVE
THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018
ROANOKE VALLEY GREENWAYS COMMISSION — ONE VACANCY
CITY REPRESENTATIVE
THREE YEAR TERM OF OFFICE ENDING JUNE 30, 2018
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of the American Public Works Association (APWA) 2015 Mid -
Atlantic Regional Awards; and Recycler of the Year Award.
The Mayor recognized Joe Brewer, Kenny Lang and Edda Wimmer as
recipients of the American Public Works Association 2015 Mid - Atlantic
Regional Awards; and Billy Basham as recipient of the Recycler of the Year
Award.
Presentation of the Government Finance Officers Certificate and Award of
Financial Reporting Achievement. Postponed to a future Council Meeting.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Robert Gravely appeared before the Council.
4. CONSENT AGENDA
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to three requests by the City
Manager for public hearings scheduled to be held on July 20 at 7:00 p.m.
C -1 Minutes of the regular meeting of Council held on Monday, January 5,
2015.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as
the matter may be heard, or at such later date and time as the City Manager shall
determine, to consider whether acquisition of real property interests by eminent
domain for the Fresno Street -Aspen Street Drainage Improvements Project
constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia
(1950), as amended; and whether eminent domain may be used by the City to
acquire the real estate interests needed for the Project.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as
the matter may be heard, or at such later date and time as the City Manager shall
determine, to consider whether acquisition of real property interests by eminent
domain for the Queen Avenue — Courtland Road Drainage Improvements Project
constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia
(1950), as amended; and whether eminent domain may be used by the City to
acquire the real estate interests needed for the Project.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as
the matter may be heard, or at such later date and time as the City Manager shall
determine, to consider whether acquisition of real property interests by eminent
domain for the Cove Road — Andrews Road Drainage Improvements Project
constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia
(1950), as amended; and whether eminent domain may be used by the City to
acquire the real estate interests needed for the Project .
RECOMMENDED ACTION: Concurred in the request.
C -5 Annual Roanoke Neighborhood Advocates FY2014 -2015 State of the
Neighborhood Report.
RECOMMENDED ACTION: Received and filed.
C -6 Reports of qualification of the following individuals:
The Honorable William D. Bestpitch as an Elected representative
and Braxton Naff as a Citizen At -Large representative of the
Roanoke Valley - Alleghany Regional Commission for three -year
terms of office, each, ending June 30, 2018;
Lucy H. Lee and Greg Webster as members of the Roanoke Arts
Commission for three -year terms of office, each, ending June 30,
2018;
The Reverend Dr. William L. Lee as a member of the Personnel
and Employment Practices Commission for a three -year term of
office ending June 30, 2018;
Charlotte H. Davis as a member of the Fair Housing Board for a
term of office ending March 31, 2018;
J. Granger Macfarlane as a City representative of the Virginia
Western Community College Local Advisory Board for a four -year
term of office ending June 30, 2019; and
D. David Parr, Jr., as a member of the Architectural Review Board
for a term of office ending October 1, 2018.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of certain entitlement funding for the
2015 - 2016 fiscal year from the U. S. Department of Housing and
Urban Development in connection with the Community
Development Block Grant, Home Investment Partnerships Program
Grant and Emergency Solutions Grant.
Adopted Resolution No. 40250- 060115 and Budget Ordinance
No. 40251- 060115 (6 -0).
2. Approval of recommendations of the Human Services Advisory
Board's allocations for funding of various qualified agencies for
Fiscal Year 2015 - 2016; and execution of a contract with the
Council of Community Services to perform the necessary audits of
all funded programs by such agencies. .
Adopted Resolution No. 40252 - 060115 and Budget Ordinance
No. 40253- 060115 (6 -0).
3. Approval of recommendations of the Roanoke Arts Commission's
allocations for funding of various nonprofit agencies for Fiscal Year
2015-2016.
Adopted Resolution No. 40254. 060115 and Budget Ordinance
No. 40255- 060115 (6 -0).
4. Authorization to designate property at 425 Church Avenue, S. W., 0
Church Avenue, S. W., 407 Church Avenue, S. W., and 420
Campbell Avenue, S. W., as being a revitalization area in order to
facilitate project financing by the Virginia Housing Development
Authority.
Adopted Resolution No. 40256-060115 (6-0).
5. Execution of an Intergovernmental for the operation and
maintenance of a joint public safety radio system Agreement with
the Counties of Roanoke and Franklin
Adopted Ordinance No. 40257-060115 (6-0).
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Upcoming Events
Big and Rich
• Friday, June 5
• Elmwood Park, 7:30 p.m.
• Part of the 2015 Budweiser Summer Concert Series.
• General Admission tickets are available through the Berglund
Center Ticket Office.
2nd Sunday Art Market
• Sunday, June 14
• City Market Building, 11:00 a.m. — 3:00 p.m.
• Sponsored by the Market Building Foundation, Downtown
Roanoke Inc., and Big Lick Entertainment.
• Future events will be held the second Sunday of each month
through December, featuring artists from around the region
displaying works of fine art, crafts, and music performances.
City Pools Opening Soon
• Fallon Park Swimming Pool — opens June 5
o Hours: Friday and Saturday: Noon — 7:00 p.m., Sunday:
Noon — 6:00 p.m.
• Washington Park Swimming Pool — opens June 8
o Hours: Monday, Tuesday, and Thursday: Noon — 6:00 p.m.
• Pools will offer Swim Camps and Aquatic Programs
• Swim lessons are also provided at a minimal fee.
• Admission:
• Ages 4 and under FREE
• Ages 5 -15: $2.00; Ages 16 +: $3.00
• Both facilities are available for private party rentals on weekend
evenings
• Pools will close on August 9.
CITY ATTORNEY:
Authorization to waive the City's sovereign immunity with regard to
the a service agreement between the City of Roanoke and
Comcast Cable Communications Management, LLC, d /b /a
Comcast for the provision of internet services to City of Salem
Fire /EMS Station No. 2 for use in mutual aid response via the City's
fire dispatching system.
Adopted Resolution No. 40258-060115 (6-0).
C. DIRECTOR OF FINANCE:
April FY15 of City of Roanoke; and March FY15 Roanoke City
Public Schools Financial Reports.
Presentation received and filed.
8. REPORTS OF COMMITTEES:
a. A report of the Legislative Committee with regard to the 1 -73 Coalition.
Court G. Rosen, Chairman.
Adopted Resolution No. 40259-060115 (6-0).
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Mayor announced the return of J611 Locomotive to Roanoke on
Saturday, May 30, 2015, William Fleming and Patrick Henry High
School commencement exercises on Friday, May 29 at 10:00 a.m.
and 2:00 p.m., respectively, Berglund Center; and the Lebanese
Festival on May 30 — 31, 2015.
Council tabled a motion to reconsider its approval of Botetourt
County becoming a member of the Western Virginia Water Authority,
pending an explanation from authority officials regarding proposed
rate increases in water and sewer services at the 2:00 p.m. session
on June 15.
10
Council Member Lea announced a sponsored basketball and other
outdoor activities to be held in Melrose Park on Thursday, June 4
from 6:00 p.m. — 8:00 p.m. Registration — 4:00 p.m. — 7:00 p.m. on
Tuesday, June 2 at Melrose Park.
Mayor Bowers reminded the public to report any and all potholes
throughout the City.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
D. David Parr reappointed as a member of the Roanoke
Neighborhood Advocates for a three -year term of office ending
June 30, 2018.
Robert L. Price, III, was reappointed as a member (builder or
engineer expertise) of the Building and Fire Code Board of Appeals
for a term of three -years ending June 30, 2018.
Sarah Karpanty was appointed to replace Thomas Turner as a
member (Mill Mountain Zoo representative) of the Mill Mountain
Advisory Board for a term of three -years ending June 30, 2018. MR.
Stephanie Lohmann Fallon was appointed to replace Margaret
Hannapel as a member of the Roanoke Arts Commission for a three -
year term of office ending June 30, 2018. MS. HANNAPEL DECLINED
Appointed the following individuals to serve as members of the
Youth Services Citizen Board, commencing July 1, 2015:
One -Year Terms of Office
Dawn Crutchfield (At- Large), Ashleigh Lowery (Student), Cerid Lugar
(At- Large), Malik Morris (Student), Kenai Hunt (Student/Alternate),
Quentin Long (Student/Alternate), Council Member Anita J. Price (At-
Large), and Heidi Schmidt (At- Large)
Two -Year Terms of Office
Benjamin F. Bazak (At- Large), Diane M. Casola (At- Large), Marcus E.
Huffman (At- Large), and Karen H. Pillis (Public)
11
Three -Year Terms of Office
Ray F. Bemis, III (Public), Crystal L. Hall (Public), James M. O'Hare
(Public), Charlsie E. Parker (Public), Lorene Wilson (At- Large)
12. ADJOURNED - 3:10 P.M.
12
CITY OF ROANOKE
CITY COUNCIL
+-� 215 Church A anoe, 5. W.
Noel C. Tas lra Muninp I B ldiag, Suite 456
Roanoke, Vltga is 24 0 1 1 -1 53 6
- - -' Telephone (540)953 -2641
DAN ID A. BOWERS Fax. (540) 853 -1145
Meyor
June 1, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Beatpltch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
W,d B. Trickle
This is to advise you that I will not be present at the 9:00 a.m. or 2:00 p.m. sessions of
Council on Monday, June 1, 2015. Best wishes for a successful meeting.
�Sincerely,
William D. Bestpitch
Council Member
W DBlctw
l; 4� CITY OF ROANOKE
o CITY COUNCIL
215 Chu ch A taoi S. W_
a� Mel C Tro,ka Nitraii,oM B r ling. Suite 456
R)anoke Virginia 24011 1536
j� TclEphune: (540) 953-1e41
DAVID A. BOWERS Pax: (540) 853 -1145
Mayor
June 1, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bes[pitch
Raphael E. "Rey Ferris
Sherman P. Lea
Anita J. Price
Court 6. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. session of Council on
Monday, June 1, 2015. Best wishes for a successful meeting.
Sincerely,
„ l'' 10^
Anita J. Price
Council Member
AJPlctw
G07
CITY OF ROANOKE
OFFICE OF THE MAYOR
�1 215 CHURCH AVFNUP S. W-, SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE- (540)85 -2444
FAX (140)853 -1145
DAVID A. ROWERS
Ma}or
June 1, 2015
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
June 1, 2015
Public
VACANCIES /REAPPOINTMENTS:
Three four -year terms of office on the Building and Fire Code Board of Appeals ending June 30,
2019 (expertise as a building and an engineer are required for two positions)
One three -year term of office on the Roanoke Valley Greenways Commission ending June 30, 2018
One three -year term of office on the Roanoke Valley - Alleghany Regional Commission ending
June 30, 2018
CITY OF ROANOKE
CITY COUNCIL
IS Church Avenue, S
Noel C Taylor Municipal e 'Idcau. Suite 456
V
Roanoke, Virginia 24011 -1536
Telephone, (540) 853_541
DAVIDA. ROWERS Fax: (540) 853 -1145
Mayur
June 1, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Cnuneil Members
William D. Bestpitch
Raphael E. "Rn, 'Terris
Sherman T Loa
Anita ,I. Price
C'ourl G. Rosen
David B. Triakle
I wish to request a Closed Meeting to discuss the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sily,
Sherman P. Lea, Chair
City Council Personnel Committee
SPL:ctw
Gob-
ESTERN' VIRGIN,IR f EG.1. H L '
D;USTRIAL FACILILTAUTHORITY
T�UA�fR .0 LTS
4
ROANOKE REGIONAL
PARTNERSHIP
SITE SELECTION PROCESS
Step 1
Define the Business Case
Step 2
Prepare Risk vs. Cost Feasibili
Step 3
Location Screening Process
Step 4
)n -Site Visits to Top Candidates
Step 5
Negotiations /Selection
Step 6
Implement Relocation
• Right to Work state
• Geographic positioning
(logistics)
• Industry presence (specific
skills /services)
• Transportation access
• Other resources
(land /buildings, utilities,
training)
ROANOKE REGIONAL
PARTNERSHIP
REAL ESTATE DEMAND
22.0'Y
Fea:ei than 10 11 to 10 . I to su 51 to 44 100-
ROANOKE REGIONAL
PARTNERSHIP
REAL ESTATE DEMAND
Jobs 500 150
Investment $200M $40M
ROANOKE REGIONAL
PARTNERSHIP
REAL ESTATE SUPPLY
.n
Contiguous Shovel Ready Pad Sizes
Interstate
Rail
urt Center at Greenfield
100
Yes
8.5
3
No
:e Co. Center for Res. & Tech.
57
Yes
11.0
-2
No
:e Centre for Indus. & Tech.
54
Yes
7.2-18.6
3
No
i Rocky Mount Industrial Park
49
No
+5
Yes
?roperty
18
No
3
No
Business Park
18
Yes
6.5
4.5
No
Creek Industrial Site
18
No
-
+5
No
tech Park
8.4
Yes
8.4
2
No
i regards to real estate, the
Roanoke Region is
not
competitive for projects that regi
+ acres of developable, ready
-to -go property."
-
quote from VEDP
ROANOKE REGIONAL
PARTNERSHIP
REGIONAL ANALYSIS
Goal: Identify Single User Industrial Site
Opportunities of At Least 100 Acres
Locality
Parcels
# 50+ acres
tetourt County
20,282
1'
anoke County*
46,412
:y of Roanoke
44,499
:y of Salem
10,594
inklin County
43,726
2'
tal Parcels
165,530
3!
own of Vinton is included in Roanoke County figures
ROANOKE REGIONAL
PARTNERSHIP
SITE SELECTION
Slope Analysis
157,979
Less than 30% of the parcel is covered
by slope that is greater than 10%
Kilirst Features
155,8$3
Parcels that do not contain any Karst
Features
N'4etland Coverage
155,297
Parcels that have less that 25% of area
covered by a wetland
_Major Roads
19,406
parcels that are not zoned Residential,
Zoning
34,901
and are 1500' feet from residential
\atianal Forest
19,310
zoning
Threatened &
34,821
Parcels that do not contain any
Endangered Species
Threatened and Endangered Species
_Major Roads
19,406
Parcels that are 3 miles from a 4lane
road
\atianal Forest
19,310
Parcels that do not contain any
National Forests
t
Electric
16,848
Parcel must be within two miles
Tl'Vater
3,614 Parcel must be within two miles
Sawtary Sewer 1,996 parcel must be within two miles
ROANOKE REGIONAL
PARTNERSHIP
EVALUNION CRITERIA
• 100 acres minimum
• Limited number of landowners
• Avoid floodplain locations
• Average slope <5% for minimum 80 acre pad
• Maximize buffer from residential areas
• Regular configuration (square or rectangular
shape)
• Preference for high visibility /highway access
• Utilities (power, water, sewer, fiber, natural gas)
within 2 miles
ROANOKE REGIONAL
PARTNERSHIP
SITES BY LOCALITY
Locality
Number of Sites
Botetourt County
3
Franklin County
1
Roanoke City
1
Roanoke County
4
Salem City
0
Town of Vinton
0
Botetourt / Roanoke
1
Totai Sites
10
ROANOKE REGIONAL
PARTNERSHIP
SITES BY SIZE
Site Size Range
Number
< 100 acres
0
100 to 200
6
200 to 500
2
>500 acres
2
Total Sites
10
ROANOKE REGIONAL
PARTNERSHIP
TOP THREE SITE SUMMARY
Acreage
Developable Acreage
Total Cost Estimate
Annual Revenue Projection
at Build Out
Potential Yield
Closest Water
Closest Sewer
Property Owners
135
119
$18,950,000
$2,404,800
8,890 SF /acre
12" adjacent
8" adjacent
ill
153
139
$21,070,000
$2,606,475
7,520 SF /acre
16" adjacent
10" and 8"
adjacent
1
M
579
$53,478,000
$1,652,813
3,580 SF /acre
12" adjacent
8" adjacent
M
ROANOKE REGIONAL
PARTNERSHIP
NEXT STEPS
• Funding model
• Ongoing administrative costs
• Additional characterization /due diligence
• Due diligence
• Site control
• Site improvement and preparation
• Marketing
City of Roanoke
Wo
ROANOKE
Single Stream Recycling
(3ner6ru ND. 2.
Solid Waste Management
Services
• Trash Collection
• Bulk Collection
• Brush Collection
• Physically Challenged Collection
• Recycling Collection
• Downtown Trash Compactor Program
TOTAL OPERATING BUDGET FY 15 -16: $6,734,727
V11
Solid Waste Management
Customers
• 33,327 households receive all collection services
• 652 small businesses and churches that receive
trash and recycling collection services
% Solid Waste Management
Recycling Statistics
In the last 12 months:
• Total recycling collected is 3,182.18 tons
• Current monthly average of recycling is 259.68 tons
• Household participation rate is 40%
f. Single Stream Recycling LOO
Single Stream: How does it work?
All recyclables in a single
container:
• Plastics 1— 7
Glass
• Cans
• Mixed Paper
• Newspaper
• Cardboard
Recycle It
Together
At's
E% Request For Proposal
Recycling Disposal Solutions - sole bidder
• 35,000 — 96 gallon containers
• 3,500 — 64 gallon containers
• RFID products, readers and software
• Processing of materials
• Educational assistance to market the program
• Container Distribution for an October 55t target start date
Recycling Bins RFID Tags
4
/7r
Single Stream Recycling Ov
Cost of the Program
Proposed Rates:
• $34.85 per ton for single stream based upon a
minimum of 700 tons per month
• Term of Contract — 5 years, with an option to renew
for another 5 years
Current Rates:
$19.00 per ton of mixed paper
$37.00 per ton bottles & cans
$27.50 per ton single stream pilot
Single Stream Recycling
Projected Tonnage
Communities that convert from dual stream to
single stream typically double the amount of
recycling collected.
Current Projected Goal
250 tons 500 tons 700 tons
tO Single Stream Recycling t
Cost / Savings Variables
Temporary labor savings
Tip fee reductions (1st year)
Miscellaneous personnel
Marketing costs
TOTALS:
Expenses Savings
$130,000
$147,000
$33,000
545.000
$88,000 $277,000
090 Single Stream Recycling
Net Cost Savings over 10 year Period
Single Stream Recycling Assumptions
Assuming Recycling Tonnage Increases to ]W tons per month:
Base MoMM1N Fee at 7W tons: $24,395
Total FY16 Budget avoiding fees
Additional Budget Required
Trash Tip Fee for FY 2016
Total Tons Currently, Recycled Juvenile)
Smile Stream Tons to be aeMled(svenge)°
Additional Tons (enrage)
Cost Avoidance of RVRA
Temporary Labor Savings
One Time Marketing and Promotion Costs
RadauMly, all Driver Leaders to Madrid. Tech IIP
Reinstate Funding for Position 11095
Overtime
Net Cost or (Savings)
I Conservative estimate of 500 tons per month.
1 Driver leader reclassification adjusted up 3% for pay
increase in FY 2016. Assuming 2 % salary growth in each
naerfollowing R 2016.
a Position 1109 adjusted up 4.5 %tor FY 2016. Assuming 2%
salary growth in each year following FY 2016
2016 2017 2018
$292,70 $292,240 $292,240
$93,595 $93,595 $93,595
$199,145 $199,145 $199,345
$49 $50 $51
250 250 250
500 500 500
250 250 250
($147909) ($15o,03p) ($153,003)
2019
$292,740
$93,595
$199,145
$55
250
500
250
($165,000)
2020
$292,740
$93,595
$193,145
$56
250
500
250
($168,000)
2021 2022
$29;740 $292,740
$93,595 $93,595
$199,145 $193,145
$56 $56
250 250
500 See
20 250
($169,000) ($1681000)
2023
$292,740
$93,595
$193,145
$56
250
500
250
($168,000)
0
2024 2025
$292,740 $292,79
$93,595 $93,59!
$193,145 $199,145
$56 $Sf
250 25(
500 5IX
250 25C
($1681000) (5168,00',
($130,000) ($130,000) ($130.000) ($13800) ($130,000) ($130,000) ($130,000) ($130.00.) ($130.000) ($130,000)
$45,000
$0
$0
$0
$0
$0
So
$0
$0
$0
$33,990
$34,670
$35,363
$36,070
$36,T12
$37,5M
$38,278
$39,04
$39,015
$40,621
$44,M7
545,632
$46,545
$47,06
W,425
$49,394
$50,382
$51,389
$52,412
$53,465
$11,330
$11,330
$11,330
$11,330
$11,330
$11,330
$11,330
$11,330
$11,330
$11,330
$57,202
$10,777
$9,30
($979)
($2,308)
($6D3)
$1,135
$2,908
$4,717
$6,562
Single Stream Recycling 4
Proposed Changes to Service
Return to "A" Week and "B" Week:
Service half of each quadrant each week
100
Main
St
—A
Week
Pick
up
trash
and single stream
100
Main
St
—
B
Week
Pick
up
trash
only
='
% ON
Single Stream Recycling
Proposed Changes to Service
• Bulk and Brush collected every week
• Brush piles no smaller than 4' x 4' x 4' and no larger
than 6' x 6' x 6' and limited to one bundle per week
• Bulk collected weekly and limited to 3 items per week
• Bagged trash no longer allowed as a bulk item
C TMTHE RECYCLING
PARTNERSHIP
Grant Opportunity
"
CVP THE RECYCLING
UP, 0. PARTNERSHIP
CONNECT Classic
Outreach Infrastructure,
support for Community education I*
smaller marketing technical
communities campaigns assistance
Over a decade's experience in more than 35 partner communities
4 Single Stream Recycling it
Grant
• Recycling
Partnership was created to
lend that support
to improve
recycling
participation with tools and
support for small
cities
• Grant is funded by corporations that are vested in improved
packaging and interested in seeing increased recycling by providing
support to local governments
• Roanoke has been offered a grant valued at $179,000 for the
following activities:
• A professionally created marketing/ outreach campaign (FREE)
• Creation of an outreach and implementation plan with technical
support
• Implementation of curbside single stream recycling
t- Single Stream Recycling zV
QUESTIONS?
ROANOKE
Briefing No.3
City of Roanoke's
REAL ESTATE
REHABILITATION
TAX ABATEMENT
PROGRAM
June 1, 2015
WHAT IS THE REHAB PROGRAM?
• A city -wide program that was developed to encourage rehabilitation,
repair, and /or replacement of buildings in the City of Roanoke by
providing an incentive through an abatement on real property taxes.
• The amount of the tax abatement is
based on
the increase
in assessed
value of each building that has been
repaired,
renovated, or
replaced.
• Example:
Before Rehab $100,000 $1,220
After Rehab $250,000 $3,050
Difference $150,000 $1,830 (Credit p /year)
$3,050 — $1,830 (credit) _ $1,220 Tax owed per year!
z
BACKGROUND / OVERVIEW
• Established Rehab Program in 1981
• Revised Rehab Program in 2000, 2005, 2010
• Established a Marketing Program
• Target Neighborhoods - (Historic, Conservation
and Rehab Districts)
• Established a Timeline for Rehab Completion
• Program "sunsets" in 5 year intervals (Expires
June 2015).
3
Qualifications
sk,
Age Of Structure
Minimum Assessment
Increase to Qualify
Square Foot Restrictions
Rehab Application Fee
40 25
40%
None
$50
60%
Less than 100%
CM
• To apply for rehab, owner must be current on all real estate taxes.
• To remain in the rehab program, taxes must be kept current.
• To remain in the rehab program, the buildings must comply with the City's
building, zoning, and nuisance codes.
TERMS FOR REHAB ABATEMENT
• 3 years: If before value of the Residential Building is
greater than or equal to $300,000
• 5 years: City wide for both Commercial and Residential
Buildings
• 10 years: Commercial and Residential Buildings in
H1, H2 Historic Districts,
Conservation Districts,
Rehab Districts
• Additional 4 years: 50% reduction in the number of
residential units*
('20% gradual percentage reduction in the abatement over the additional years).
5
REHAB BY TERM
5 Year
3 Year
15 Year YEAR PERIODS
S 10 Year 71.2%
14 Year Historic RD 3.2%
15 Year 11.3%
3 Year 0.7%
5 Year 13.5%
Total: 100.0%
14 Year Historic R 10 Year
Roanoke
• c•
CITY OF ROANOKE ,.�.
a..r uwm rv. ca r..• o.la ., n +r an: comem iraf nw REn Nay o .•__,_,._,,,_,._
' EM.DKO,m•aE RE. IINff :. ..
vertm•m o cap
i11
�"Y....
•
•
.
•nom
M�
•
`.;f
iWi°.,
•
•
i
Rehabilitations
N.poAy Descnphon
• Restlenhal
"..
• connnemlal
.r
Roanoke
• c•
CITY OF ROANOKE ,.�.
a..r uwm rv. ca r..• o.la ., n +r an: comem iraf nw REn Nay o .•__,_,._,,,_,._
' EM.DKO,m•aE RE. IINff :. ..
vertm•m o cap
200000
150000
100000
50000
0
KPIRATION OF TAXABLE ABATEMENT
49
$325,064
50
$258,545
5220,968
i
$170,641
51
$123,008
26 10
35 29
$57,049 $54,980
19
$35497 4 4
$7,509 $5,548
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 Levy
■ Fiscal Year
RECOMMENDATIONS AND NEXT STEPS?
• No change to program
• Extend for 5 additional years
• Adopt Ordinance on June 15, 2015
ANY QUESTIONS?
9
June 2, 2015
The Reverend Dr. E. T. Burton
1640 Flora Lane, N. W.
Roanoke, Virginia 24017
Dear Reverend Burton:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, June 1, 2015.
Sincerely,
Stephanie M. Moon Reyn Ids, MM
City Clerk
SMR:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
TeICPOnne: (540)853 -2541
Fx.: (540)0.53 -1145
S "IJ'I IAN It: M. MOON REYNOLDS, MMC
L:nwil: derkprtuxnxkev "'8x°
JONATHAN E. C'RAFI', CMC
City Clerk
Deputy City Clerk
CECELIA T. W t:NR, CMC
A,,ietept Deputy City Clerk
June 2, 2015
The Reverend Dr. E. T. Burton
1640 Flora Lane, N. W.
Roanoke, Virginia 24017
Dear Reverend Burton:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, June 1, 2015.
Sincerely,
Stephanie M. Moon Reyn Ids, MM
City Clerk
SMR:ctw
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Public Hearing Request to Authorize Acquisition of Real
Property Interests by Eminent Domain for the Fresno Street -
Aspen Street Drainage Improvements Project
Background:
The Fresno Street -Aspen Street Drainage Improvements Project ( "Project ") is a
proposed City project for the purpose of making storm water drainage
infrastructure improvements in the neighborhood along the Fresno Street -
Aspen Street corridor to alleviate storm water runoff. This neighborhood suffers
from inadequate drainage evidenced by standing water on road pavement and
private property, which may contribute to flooding of private properties.
Constructing the proposed storm drain system along this corridor would
correct known drainage problems in this neighborhood.
Pursuant to Ordinance No.39900- 040714, adopted by City Council on the 7"
day of April, 2014, City Council authorized City staff to acquire the necessary
property interests needed for the Project from private property owners at fair
market value, using bona fide, and good faith efforts at negotiation. These
property interests consisted of permanent drainage easements and temporary
construction easements. While City staff acquired the necessary real property
interests for the majority of the Project, City staff was unable to acquire the
necessary interests needed for the Project from the property owners shown
below, despite making reasonable, bona fide efforts to acquire the property at
reasonable and just compensation.
Property Owner
Address
Official Tax Map
No.
Real Property
Interest Needed
Estate of Terry
1 535 Fresno St.
2460285
20 ft. public
McGeorge
drainage
easement
containing 923
sq. ft. and a 10 ft.
temporary
construction
easement
containing 739
s . ft.
Paula R. Vineyard
1541 Fresno St.
2460284
20 ft. storm drain
and Cynthia D.
easement
Vineyard Brown
containing 1,522
sq. ft.
In order to commence and complete the Project, it is necessary for the City to
acquire the property interests described above from the owners. A finding by
City Council that the Project constitutes a public use, and a public hearing, are
both required under state law before the use of eminent domain may be
authorized.
If City Council authorizes the City to exercise the use of eminent domain to
acquire such rights, City staff will first make another bona fide, good faith
attempt to further negotiate the acquisition of such interests with the above
property owners, before initiating any eminent domain proceedings.
Recommended Action:
Authorize the scheduling and advertisement of a public hearing for public
comment on July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter
may be heard, or at such later date and time as the City Manager shall
determine, for City Council to consider whether the Project constitutes a public
use with the meaning of Section 1 -219.1 of the Code of Virginia (1950) as
amended, and whether eminent domain may be used by the City to acquire the
real estate interests needed for the Project.
/ - - - - --
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Cassandra L. Turner, Economic Development Specialist
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Public Hearing Request to Authorize Acquisition of Real
Property Interests by Eminent Domain for the Queen Avenue -
Courtland Road Drainage Improvements Project
Background:
The Queen Avenue - Courtland Road Drainage Improvements Project ( "Project ")
is a proposed City project for the purpose of making storm water drainage
infrastructure improvements in the neighborhood along the Queen Avenue -
Courtland Road corridor to alleviate storm water runoff. This neighborhood
suffers from inadequate drainage evidenced by standing water on road
pavement and private property, which may contribute to flooding of private
properties. Constructing the proposed storm drain system on Queen Avenue,
Lyndhurst Street, and Courtland Road would correct known drainage problems
in this neighborhood.
Pursuant to Ordinance No. 39805-111813, adopted by City Council on the 18"
day of November, 2013, City Council authorized City staff to acquire the
necessary property interests needed for the Project from private property
owners at fair market value, using bona fide, and good faith efforts at
negotiation. These property interests consisted of fee simple interests,
permanent drainage easements, and temporary construction easements. While
City staff acquired the necessary real property interests for the majority of the
Project, City staff was unable to acquire the necessary interests needed for the
Project from the property owners shown below, despite making reasonable,
bona fide efforts to acquire the property at reasonable and just compensation.
Property Owner
Address
Official Tax Map
No.
Real Property
Interest Needed
Galen Eskew
3140 Courtland
2060702
Fee simple 347 sq.
Road
ft. parcel and a 5ft.
storm drain
easement containing
248 sq. ft.
Virginia Patterson
0 Courtland Road
2060746
15 ft. storm drain
easement containing
4,679 sq. ft., and a
5ft. temporary
construction
easement containing
1,557 sq. ft.
In order to commence and complete the Project, it is necessary for the City to
acquire the property interests described above from the owners. A finding by
City Council that the Project constitutes a public use, and public hearing, are
both required under state law before the use of eminent domain may be
authorized.
If City Council authorizes the City to exercise the use of eminent domain to
acquire such rights, City staff will first make another bona fide, good faith
attempt to further negotiate the acquisition of such interests with the above
property owners, before initiating any eminent domain proceedings.
Recommended Action:
Authorize the scheduling and advertisement of a public hearing for public
comment on July 20, 2015, at 7:00 p. m., or as soon thereafter as the matter
may be heard, or at such later date and time as the City Manager shall
determine, for City Council to consider whether the Project constitutes a public
use with the meaning of Section 1 -219.1 of the Code of Virginia (1950) as
amended, and whether eminent domain may be used by the City to acquire the
real estate interests needed for the Project.
stophe��2 l. ----- l - - - - --
rir P. Morril
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Cassandra L. Turner, Economic Development Specialist
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Public Hearing Request to Authorize Acquisition of Real
Property Interests by Eminent Domain for the Cove Road -
Andrews Road Drainage Improvements Project
Background:
The Cove Road - Andrews Road Stormwater Drainage Improvements Project
( "Project ") is a proposed City project for the purpose of making storm water
drainage infrastructure improvements in the neighborhood along the Cove
Road - Andrews Road corridor to alleviate storm water runoff. This
neighborhood suffers from inadequate drainage evidenced by standing water
on road pavement and private property, which may contribute to flooding of
private properties. Constructing the proposed storm drain system along this
corridor would correct known drainage problems in this neighborhood.
Pursuant to Ordinance No. 40105-1 1 1 71 4, adopted by City Council on the 17t'
day of November, 2014, City Council authorized City staff to acquire the
necessary property interests needed for the Project from private property
owners at fair market value, using bona fide, and good faith efforts at
negotiation. These property interests consisted of permanent drainage
easements and temporary construction easements. While City staff acquired
the necessary real property interests for the majority of the Project, City staff
was unable to acquire the necessary interests needed for the Project from the
property owners shown below, despite making reasonable, bona fide efforts to
acquire the property at reasonable and just compensation.
Property Owner
Address
Official Tax Map
No.
Real Property
Interest Needed
Joseph C.
1610 Cove Road
2450207
20 ft. drainage
Moorman & Mary
easement
D. Moorman
containing 3,841
sq. ft. and a 5 ft.
temporary
construction
easement
containing 1,044
s . ft.
In order to commence and complete the Project, it is necessary for the City to
acquire the property interests described above from the owners. A finding by
City Council that the Project constitutes a public use, and a public hearing, are
both required under state law before the use of eminent domain may be
authorized.
If City Council authorizes the City to exercise the use of eminent domain to
acquire such rights, City staff will first make another bona fide, good faith
attempt to further negotiate the acquisition of such interests with the above
property owners, before initiating any eminent domain proceedings.
Recommended Action:
Authorize the scheduling and advertisement of a public hearing for public
comment on July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter
may be heard, or at such later date and time as the City Manager shall
determine, for City Council to consider whether the Project constitutes a public
use with the meaning of Section 1 -219.1 of the Code of Virginia (1950) as
amended, and whether eminent domain may be used by the City to acquire the
real estate interests needed for the Project.
----- - - - - --
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Cassandra L. Turner, Economic Development Specialist
wk
NEIGHBORHOOD ADVOCATES
Noel C Taylor al Building
wiploROANORE
Church Avenue. SW. Room 312 North
215 h Avenue, S
Roanoke, Virginia 21 011
Roanoke
Phone'. 3-5210
ROANOKE
lax 0 853
Em 5neigh 65y
Email ne'ohborhoods @roanokevaaov
Members:
May 26, 2015
Amy Morgan
Chair
Johnny Williams
Vice Chair r
Dear Mayor Bowers and Members of City Council:
Y Y
C J. Meidlinger
At the June 16, 2003 meeting of the Roanoke City Council, Resolution
Secretary
No. 36397 - 061603 was adopted authorizing reconstitution of the
Roanoke Neighborhood Partnership Steering Committee as the Roanoke
Brenda A. Allen
Neighborhood Advocates.
Antwyne U. Calloway
This Resolution provided that the Roanoke Neighborhood Advocates
Chris H. Craft
oversee preparation of an annual State of the Neighborhoods report to
City Council that meets the requirements of Action NH All , NH Al 5 and
Barbara Evans
other Actions as recommended in the city's Vision 2001 -2020
Scott Horchler
Comprehensive Plan.
Kenya M. Huffman
With the concurrence of City Council, the Roanoke Neighborhood
Advocates FY2014 -201 5 State of the Neighborhoods report is attached
David D. Parr
for your consideration.
Sincerely,�
C+.a6 1
Amy Morgan, Chair
Roanoke Neighborhood Advocates
MOM
am
ROANOKE NEIGHBORI IOOD ADVOCATES
ANNUAL STATE OF NEIGHBORHOOD REPORT
Fiscal year 2014 -2015
Executive Summary
Roanoke City Council established the Roanoke Neighborhood Advocates (RNA), an all- volunteer committee,
on June 16, 2003 by Resolution 36397 - 061603 to, among other things, encourage the growth, in number
and capacities, of wide varieties of neighborhood organizations across the city. The RNA replaced the
former Roanoke Neighborhood Partnership Steering Committee which was abolished as part of a
restructuring of city departments related to the creation of the Department of Housing and Neighborhood
Services in 2001. In 2007, another city organizational realignment took place creating the Department of
Neighborhood Services. But in response to limited revenue growth and budget reductions the following
year, an additional restructuring took place in 2008 as the Department of Neighborhood Services was
merged into the Department of Planning Building & Development. Throughout this time, City staff
support of the RNA continued to be provided by the Office of Neighborhood Services which today falls
under the Planning Division of this department.
City Council currently appoints seven (7) members to the RNA and continues to give these seven the task
of selecting six (6) additional members for a total of thirteen (13) members serving on the RNA. Currently,
the RNA is comprised often (10) members (Attachment A) who are charged with fulfilling the RNA duties
and responsibilities as defined in Resolution 36397 - 061603 passed June 16, 2003 by Roanoke City
Council, as follows:
(a) Create, develop, implement and maintain a Strategic Business Plan that directs the activities
of the organization toward effective advocacy on behalf of the neighborhoods of Roanoke;
(b) Advise this Council and the City administration concerning existing and proposed public
policies affecting the vitality of neighborhoods and neighborhood organizations;
(c) Inform neighborhood -based organizations and the public of existing and proposed public
policies and courses of action that support neighborhoods and neighborhood organizations;
(d) Advise neighborhood -based organizations in building their organizational, administrative and
advocacy capacities;
(e) Oversee preparation of an annual State of the Neighborhoods report to this Council that meets
the requirements of Action NH All, NH A15 and other Actions as recommended in Vision 2001 -2020;
(t) Oversee the administration of the Neighborhood Development Grant Program such funding
granted under the Neighborhood Development Grant Program to meet criteria established by the RNA;
By October 2004, the RNA had created a Strategic Business Plan that laid out our strategies with goals
and action items to address these duties and responsibilities. This plan is continuously reviewed and
updated as goals are achieved and strategies change.
Page I of 6
Strategies for Accomplishing Duties and Responsibilities
Create, develop, implement and maintain a strategic business plan that directs the activities of the
organization toward effective advocacy on behalf of the neighborhoods of Roanoke;
In 2003, the RNA created a Strategic Business Plan to accomplish these responsibilities and create a
neighborhood advocates group that can be a model for other communities across the country. The Strategic
Business Plan is continuously modified as more information becomes available to the RNA through its
ongoing outreach to neighborhoods and neighborhood groups.
Establish committees to oversee preparation of an annual State of the Neighborhoods report due
to City Council, administer the Neighborhood Development Grant Program, and facilitate meetings
related to neighborhood revitalization programs
Additionally, in preparation of the FY 2014 -2015 Neighborhood Development Grant Program, the RNA
participated with the Office of Neighborhood Services in hosting a Grant Workshop in November 2013 for
neighborhood group representatives to learn how to effectively participate in the upcoming program. As a
result, eleven (11) neighborhood organizations and watch groups submitted twenty-three (23) applications
requesting in access of $90,000 for funding to undertake a variety of neighborhood self -help projects. All but
four (4) projects were funded or partially funded by the RNA Grants Review Committee (Attachment B).
The Neighborhood Development Grant Program is administered by the Office of Neighborhood Services who
is also responsible for the disbursement of funds and insuring compliance to all program rules and regulations
including those set forth by HUD as the program is funded by both city funds (through the city's Budgeting for
Outcomes process) and CDBG funds (provided by HUD). All projects are currently on schedule to be
completed by the June 30, 2015 deadline.
Develop a plan -of- action that raises the profile of RNA by assigning members to attend meetings of
specific neighborhood groups, creating and maintaining a RNA website complete with contact
information of members, and utilizing social media.
As part of gathering information and encouraging committee members' participation, the RNA has assigned
each member to serve as liaison to one or more neighborhood organizations and /or watch groups. Through
this arrangement, the RNA members have been able to build relationships between themselves and these
neighborhood groups to receive sufficient feedback from them to determine a pattern of concerns among
neighborhoods. High among these concerns are:
• Issues regarding neighboring rental properties
• Crime and safety
• Neighborhood `eyesores' and code enforcement
• Neighborhood quality of life
Develop and support programming and related resources for neighborhoods in such areas as group
development, meeting effectiveness, community leadership, grant writing, marketing, and related topics The RNA
will draw heavily on the resources that already exist in established Roanoke neighborhood groups,
and open avenues with regional, state and national experts.
In October 2014, the RNA in partnership with the Office of Neighborhood Services offered a
Neighborhood Leadership Workshop designed to specifically to assist current neighborhood and civic
group presidents on how to develop the know -how and confidence to effectively lead their organization,
conduct successful meetings following Roberts Rules of Order, work productively with their membership,
and engage their members to be functioning and effective. The workshop was held at Roanoke Public
Library — Main Branch on a Saturday morning with over twenty (20) participants attending.
P., 2.16
Identify groups whose concerns overlap those of the RNA, such as health, Library, Parks and
Recreation, and others to work with these groups to provide RNA members and all neighborhood
groups as much information as possible about the community.
Utilizing the funding provided to the RNA by City Council through the city's Budgeting for Outcomes
process, the RNA, in partnership with City Council and the Office of Neighborhood Services was able to
launch of a new city -wide Neighborhoods Partnership Awards Program in November 2014 as part of the
city's annual Neighborhoods `Harvesting of the Fruits' Potluck Dinner. Eight (8) trophies were awarded to
neighborhood group volunteers recognizing and honoring their outstanding contributions, excellence and
accomplishments achieved through their neighborhood organizations and partnerships with city
departments, schools, nonprofits, businesses, institutions and others to: t) make physical and/or social
improvements to our neighborhoods, 2) connected neighbors and /or neighborhoods with one another,
and /or 3) built the capacity of their neighborhood organization to better serve our community.
The RNA also participated in several community outreach events including Neighborhood Month's Cinco
de Mayo celebration held at Thrasher Park during the spring 2014, Parks and Arts events held throughout
the summer, and community fairs sponsored by Roanoke Public Libraries during the fall to share
information about the RNA, the importance of participating in one's neighborhood group, how to organize
a neighborhood organization or watch group, flyers promoting various existing neighborhood groups as
well as copies of their most recent newsletters.
RNA Advocacy
In response to concerns raised by neighborhood groups and /or residents, the RNA continues to
receive Advocacy Requests from citizens on a variety of community -wide issues. Most
recently, the RNA was requested to:
• Advocate on behalf on behalf of Mt. View Neighborhood Alliance as their letter of
neighborhood opposition to proposed transitional home to be located at 1729 Patterson
Avenue SW was not included in application submitted to Planning Commission by applicant.
• Advocate on the need for a city -wide comprehensive plan to address the growth of cell
towers across the city and their effect on city view sheds;
• Advocate on the need for neighborhoods to be included as early as possible in the planning
process of any proposed development plan that may affect a neighborhood's quality of life
and /or character; and,
• Advocate on the need for City Council- appointed Boards and Commissions to meet at a time
of day other than during normal business hours to allow participation by citizens in the
decisions being made.
Conclusion
In closing, Roanoke is truly a city of neighborhoods and strong neighborhoods with strong neighborhood
organizations can become strong partners in helping to govem our city if we allow them to do so.
Neighborhood groups offer additional eyes and ears on our streets, and become instrumental in helping to
prevent small issues from growing into large problems. But this can only happen if we listen to them,
and communicate with them, for as we all know, two -way communication plays is the sustaining factor
for the success of any partnership.
Page 3 of 6
Neighborhoods are critically important to Roanoke's future vitality as they have been in the past. If one
looks back over the last 30 years of our city's history, back to the beginnings of the Roanoke
Neighborhood Partnership, one quickly understands the reason Roanoke succeeded so well as a city,
especially compared to other urban areas around the country, as it was and continues to be, our
partnerships with one another and our neighborhoods that contribute to our city's ongoing success.
Neighborhoods in Roanoke are in constant change with smaller neighborhood watch groups emerging
within and with the support of larger existing neighborhood organizations.
But more importantly, neighborhood residents continue to meet one another, and work together for the
benefit of their neighborhood, gaining leadership skills, understanding the processes and gaining the
perseverance in working together to see problems resolved.
The *partnership process' works - neighborhood residents partnering with businesses, schools, non-
profits, faith -based organizations, city administrators, elected officials, and each other - making a
difference by preserving and improving the quality of living in Roanoke's neighborhoods.
When we're all connected, we are a system that flows. The goal of the RNA is to help keep it flowing.
Roanoke's future depends upon our neighborhoods, and with the assistance of the RNA, City Council
and City staff, neighborhoods will continue to receive the support they need to become the vibrant places
for people of all ages, lifestyles, and incomes, to live, work, play and invest.
The RNA would like to thank City Council for providing us the opportunity to serve on their behalf, and
to work with our city neighborhoods to help build and strengthen the community engagement of
Roanoke's citizens. We also want to acknowledge our appreciation for the continued support and
ongoing assistance we receive from Bob Clement of the Office of Neighborhood Services as well as all
city staff who continually help us in undertaking and achieving our `duties and responsibilities' as set
forth in the Resolution creating the RNA twelve (12) years ago.
We anticipate next year being even more active for the RNA and our appearances before you more often
as we update you on our efforts. We ask for your support as well — to continue helping to make our
neighborhoods - `world class' neighborhoods - where everybody matters, where everybody is safe, where
everybody is heard, where everybody has access to quality education and affordable housing, and where
everybody has knowledge about the issues affecting them and the wherewithal to make their voices heard
to those who govern them.
Thank you!
Amy Morgan, Chair
Roanoke Neighborhood Advocates
P., 4 „fe
ROANOKE NEIGHBORHOOD ADVOCATES MEMBERSHIP Rev 511115
NamelAddress Pko IE mail Appointment Expiration
'Amy Morgan, Cha0 5/0.)935561
4/9/14 45/1)
1614 Tazewell A. SE aco111er1989@gmalLCOm
IROanek, VA 24013
JoM1 y L Willhimme, Vic i
540- 206.6156 8122111
8122117
13038M Ave NW Apt #511
ohnn"illiams30l @gmaii.com
IRO k VA 24017
C J M ill g 5 try
540.982.1148
9l�
6/30/15
24285. Jeff. St SW
cj@midlinger.org
covnm App,11i
Roanoke. VA 24014
12/V14
6/30/15
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Roanoke. VA 24016
Anlwyna U Calloway
540.691 -9280 - -- - 8118/14
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2903 Clarendon Ave
Iacalloway2903 @gmall.com cpvrui nnpolmeo
Roanoke VA24012
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540-798.9262 - - 1214 -
6/30116
Chrla Crak
1501 Ea51 Gate Avenue NE
chcraH @cp.nel C Neeoime o
Roanoke VA 24012
Barbara Evane
540.580 -0)25 8113114
1120116
110 lZonn lAvenue SW
barbara@fozratlloroanoke.com
Roanoke. VA 24015
'co" Horchler
'dirtier
540.588.0393
2/3/14
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1321
13 Steer SE
scoK.horchler @suntrust.com
F 0-111 Appmme o
Roanoke, VA 24013
Huffman
540.293 -7599
12/1/14
j 6 /30 /16
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K6 Timothy t Lane NW
kmhuflman@rmlil 2.va.us
( c Appolnad
Roanoke.
David Parr.Jr.
540.366 -2758 12�
6/30115
4881 Horseman Udve NE
davidp @mmllc.org 11 co—m Alp—i
Roanoke. VA 24019
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Nike pages of 5
ATTACHMENT
FY 2014 -2015 Neighborhood Development Grant Program Applications
CDBG Funded Projects
Belmont Neighborhood Association
Training & conferences
Rqst $2,373
Recvd
$500
Brentwood Neighborhood Watch
Belmont Neighborhood Association
Training & conferences
Rqst $215
Trash Receptacles (2)
Rqst $6,962
Recvd
$6,962
Foulard Civic Organization
Training & conferences
Rqst $450
Recvd
$450 Leveraged $50
Training & conferences
Rqst $3,350
Recvd
$500
Leveraged $200
Melrose Rugby Neighborhood Fomm
Recvd
$270 - (gateway signs not funded)
Greater Grandview Neighborhood Watch
Restoration of Community Center Siding
Rqst $10,500
(not funded
- ineligible
activity)
Melrose Rugby Neighborhood Forum
Greater Grandview Neighborhood Watch
Restoration of Gateway Stone Walls
Rqst $5,900
Recvd
$6,400 ( +$500
to cover Davis Bacon)
Mountain View Neighborhood Assoc
Gateway NH Sign Update
Rqst $8,000
Solar Belly Trash Compactor (1)
Rqst $4,025
Recvd
$4,025
NNEO
West End Village Streetlight Banners
Rqst $4.800
(not funded-
graphic design ineligible activity)
Geo. Wash. Carver Environ. Ed, Center
Rqm $25,000
(not funded
(architect
design ineligible activity)
Old Southwest, Inc.
Recvd
$350
Old Southwest, Inc.
Highland Park Trees
Rqst $3,000
Recvd
$3,000
Leveraged $3,000
Old Southwest, Inc.
Southeast Action Forum
Historic Street Sign Toppers
Rgsl $2,000
Recvd
$2,000
Leveraged $1,850
Old Southwest, Inc.
Capacity build'ne mailinus / Flyer / trifold
Rast $I 234
Training & conferences
Rqst $830
Recvd
$500
Leveraged $200
Southeast Action Forum
Trainine & conferences
Rest $1,516
Recvd
$500
TOTAL CDBG Funding
Rqst $65,457
Recvd
$24,387
City Funded Projects
Brentwood Neighborhood Watch
Neighborhood Banners and Tents
Rqst $309
Recvd
$309
Brentwood Neighborhood Watch
Training & conferences
Rqst $215
Recvd
$215
Greater Grandview Neighborhood Watch
Training & conferences
Rqst $450
Recvd
$450 Leveraged $50
Greater Grandview Neighborhood W such
Signs - 3 Gateway and 9 Crime Watch
Rqst $2,486
Recvd
$270 - (gateway signs not funded)
Greater Grandview Neighborhood Watch
Temp Meeting Notification Signs
Rqst $237
Recvd
$200
Greater Grandview Neighborhood Watch
Newsletters and Postcards
Rqst $2,986
Recvd
$1,283
Greater Raleigh Court Civic League
Gateway NH Sign Update
Rqst $8,000
Recvd
$4,089 Leveraged $1,500
Mountain View Neighborhood Assoc
West End Village Streetlight Banners
Rqst $4.800
(not funded-
graphic design ineligible activity)
NNIC
Training & Conferences
Rqst $500
Recvd
$350
Old Southwest, Inc.
Streetlight Banners
Rqst $2,640
(not funded
— unavailable funds)
Southeast Action Forum
NUSA Board of Directors Expense Grant
Rqst $2,685
Recvd
$2,685 Leveraged $465
Southeast Action Forum
Capacity build'ne mailinus / Flyer / trifold
Rast $I 234
Recvd
$I 000
TOTAL City Funding
Rqst $26,542
Recvd
$10,851
rage 6 orb
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540)853 -2541
Fax: (540)853 -1145
S" I'EPIIANIE M. MOON REYNOLDS, MMC E.,nail: elerk(almnnoke......
City Clerk
June 2, 2015
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
JONA141AN E. CRAVI', CMC
Deputy City Clerk
CECELIA T. ArEBD, CMC
AlIkUnt Deputy City Clerk
This is to advise you that The Honorable William D. Bestpitch (Elected Official) and
Braxton Naff (Citizen At- Large) have qualified as City representatives of the Roanoke
Valley - Alleghany Regional Commission for three -year terms of office, each, ending
June 30, 2018.
Sincerely,
Stephanie M. Moon Reynolds, d4c
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, THE HONORABLE WILLIAM D. BESTPITCH, do solemnly swear that I will
support the Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as an Elected representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2018, according to the best of my ability. So help me God.
THE HONORABLE WHILIAM D. BESTPITCH
The foregoing oath of office was taken, gworn too, and subscribed before me by The
Honorable William D. Bestpitch thisao day of 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, BRAXTON NAFF, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Citizen At Large representative of the Roanoke Valley - Alleghany Regional
Commission for a three -year term of office ending June 30, 2018, according to the best
of my ability. So help me God.
The foregoing oath of office was taken, sworn to, and subscribed bdfdre me by Braxton
Naff this/ of 2015.
Brenda S. Hamilton, Clerk of/Me Circuit Court
B , CI rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Spite 456
Ruppuke,Viiginia 24011 -1536
"Telephone; (540) 853 -4541
Fax (5411)853 -1145
S I'FPIIANIE M. MOON REYNOLDS, MMC P:mnil: ki1p(u,.un.ke,..,.v
JONA'1'IIAN E. CRAFT, CMC
City Clerk
Deputy City Clerk
CECELIA J'. WEBB, CMC
Asskt n1 Deputy City Clerk
June 2, 2015
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Lucy H. Lee and Greg Webster have qualified as members ofthe
Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2018.
Sincerely,
Stephanie M. Mo n Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, LUCY H. LEE, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission for a three -year term of office ending
June 30, 2018, according to the best of my ability. So help me God.
L4CY H. LEE
The foregoing oath of office was taken, sworn to, and subscribed before me by Lucy H.
Lee this ay of 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, GREG WEBSTER, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission for a three -year term of office ending
June 30, 2018, according to the best of my ability. So help me God.
(GREG WEBSTER
The foregoing oa h of office was taken, sworn to, and subscribed before me by Greg
Webster thi day of V1 yA,y 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2l5 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Teleplmnc: (540)8_53 -2541
Pxx: (540) 853 -1145
S EP11AN11, M. MOON REYNOLDS, M MC
City Clerk
June 2, 2015
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
JONATHAN E. CRAFT, CIVIC
Deputy City Clerk
CECELIA C WERR, CMC
Assntenl Deputy City Clerk
This is to advise you that The Reverend Dr. William L. Lee has qualified as a member of
the Personnel and Employment Practices Commission for a three -year term of office
ending June 30, 2018.
Sincerely,
' VlStephanie M M. . M Moon eynol MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, THE REVEREND DR. WILLIAM L. LEE, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices Commission
for a three -year term of office ending June 30, 2018, according to the best of my ability. So
help me God.
THE REVEREND DR. WILLIAM L. LEE
The foregoing oath of office was taken, sworn to, and subscribed before me by The
Reverend Dr. William L. Lee this Z/ �4 day of 2015.
Brand . Hamilton, Cle of the Circuit Court
BY u
Crystal Hypes, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Hypes:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
I +mail: elerk(nLVnnokeva . gov
June 2, 2015
JONAI'[IAN E. C RAFr, CHIC
Deputy City Clerk
CECEIAA T. WKIDC, CHIC
Assistant Deputy City Clerk
This is to advise you that Charlotte H. Davis has qualified as a memberofthe Fair Housing
Board to replace Gail Kinzer Lewis for a term of office ending March 31, 2018,
Sincerely,
Stephanie M. Mo R
�
on ynold(7A��C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, CHARLOTTE H. DAVIS, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
to replace Gail Kinzer Lewis as a member of the Fair Housing Board for a term ending
March 31, 2018, according to the best of my ability. So help me God.
-CHARLOTTE H. DAVIS
The foregoing oath of office was taken, swom to, and subscribed before me by
Charlotte H. Davis this 194k day of 2015.
Bre a S. Hamill Jerk of the Circuit Court
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telepliane: (540)853 -2541
Fax: (540) 853 -1145
.S'I'FPHANIF M. MOON RE"OLOS, MMC F:mnii: elerk(nhoaonke......
City Clerk
June 2, 2015
Dr. Robert Sandal, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 24038 -4007
Dear Dr. Sandal:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that J. Granger MacFarlane has qualified as a City representative of
the Virginia Western Community College Local Advisory Board for a four -year term of
office ending June 30, 2019.
aSincerely, y�
Stephanie M. Moon Rilynolds, M C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, J. GRANGER MACFARLANE, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City representative of the Virginia Western Community College
Local Advisory Board for a four -year term of office ending June 30, 2019, according to
the best of my ability. So help me God.
The foregoing oath of office was taken,sww&ri to, and subscribed before me by J.
Granger Macfarlane thisiJO ay of t 9 2015.
Brenda S. Hamilton, Clerk of he Circuit Court
A
STEPHANI E M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
F. (540)853 -1145
E -mail: alerk(a)roanokeva.gov
June 2, 2015
Candace R. Martin, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Martin:
JONATHAN E. CRAFT, CMC
Deputv City Clerk
CECELIA T. W ERR, CMC
A iko nt City Clerk
This is to advise you that D. David Parr, Jr., has qualified as a member of the
Architectural Review Board to replace Warner N. Dalhouse for a term of office ending
October 1. 2018.
Sincerely,
Stephanie M. Moon eynolds't! C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, D. David Parr, Jr., do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me to
replace Warner N. Dalhouse as a member of the Architectural Review Board for a term
ending October 1, 2018, according to the best of my ability. So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by D. David
Parr, Jr., this hM day of / //n �� ./ 2015.
Brenda�amilltton,, Clerk of the Circuit Court
By G � j , GIOW
a
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The Fat day of June, 2015.
No. 40250- 060115.
A RESOLUTION authorizing acceptance of certain entitlement funding for the Community
Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) Grant, and
the Emergency Solutions Grant (ESG), from the U. S. Department of Housing and Urban
Development; upon certain terms and conditions, and authorizing the execution of the necessary
grant documents required to accept such funding.
BE IT RESOLVED by the Council of the City of Roanoke that
1. The City of Roanoke hereby accepts entitlement grant funding for the 2015 -2016
fiscal year from the U. S. Department of Housing and Urban Development in the following amounts:
(1) CDBG entitlement funding in the amount of $1,536,172.00, (2) HOME entitlement funding in
the mount of $415,552.00 (with a 25% local cash and in -kind match by the City), and (3) ESG
entitlement funding in the amount of $138,444.00, such funding to be used for the purposes of
providing a variety of activities ranging from housing, community and economic development, and
supportive programs for homelessness prevention and rapid rehousing, as more particularly
described in the City Council Agenda Report dated June 1, 2015, and the attachments to that report.
The City Manager is hereby authorized to execute any and all requisite documents, in
a form approved by the City Attorney, and to furnish such additional information as may be required
in connection with the City's acceptance of such grants
ES
ATT.T.
W \'M 1
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1sT day of dune, 2015.
No. 40251- 060115.
AN ORDINANCE to appropriate funding from the Department of Housing and Urban
Development (HUD) for the Community Development Block Grant Program (CDBG), HOME
Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and
reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
HOME — Reserve Rehabilitation Project Funds
35- 090 - 5370 -5527
$ (2,340)
HOME — City Retirement
35- 090 - 5387 -1105
856
HOME — Fees for Professional Services
35- 090 - 5387 -2010
(12,290)
HOME — Advertising
35- 090 - 5387 -2015
(300)
HOME — DoT Billings
35- 090- 5387 -7005
(1,000)
HOME — Administrative Supplies
35- 090 - 5387 -2030
(203)
HOME — Dues and Memberships
35- 090 - 5387 -2042
(500)
HOME — Training and Development
35- 090 - 5387 -2044
(2,120)
HOME — Records Management
35- 090 - 5387 -2082
(157)
HOME — Postage
35- 090 - 5387 -2160
(200)
HOME — West End New Home Ownership Habitat
35 -090- 5387 -5607
(16,421)
HOME — Mortgage Assistance Program
35- 090 -5388 -5399
(122,290)
HOME — West End New Home Ownership Habitat
35- 090 - 5390 -5607
231,965
HOME —West End Single Family Rehab
35- 090- 5390 -5632
(225,000)
HOME — Regular Employee Salaries
35- 090 - 5394 -1002
20,480
HOME — City Retirement
35- 090 - 5394 -1105
3,195
HOME - 401 H Health Savings
35- 090 - 5394 -1117
120
HOME - FICA
35- 090- 5394 -1120
1,567
HOME — Medical Insurance
35- 090 - 5394 -1125
2,117
HOME — Dental Insurance
35- 090 - 5394 -1126
132
HOME — Life Insurance
35- 090 - 5394 -1130
244
HOME — Disability Insurance
35- 090 - 5394 -1131
5
HOME — Fees for Professional Services
35- 090 - 5394 -2010
4,880
HOME — Administrative Supplies
35- 090 - 5394 -2030
300
HOME — Training and Development
35- 090 - 5394 -2044
5,000
HOME — Postage
35- 090 - 5394 -2160
166
HOME — DoT Billings
35- 090 - 5394 -7005
1,000
HOME —West End New Home Ownership Habitat
35- 090 - 5394 -5607
526,346
ESG — Regular Employee Salaries
35 -E16- 5286 -1002
2,562
ESG — City Retirement
35 -E16- 5286 -1105
400
ESG -401H Health Savings
35 -E16- 5286 -1117
25
ESG — FICA
35 -E16- 5286 -1120
196
ESG — Medical Insurance
35 -E16- 5286 -1125
265
ESG — Dental Insurance
35 -E16 -5286 -1126
17
ESG — Life Insurance
35 -E16- 5286 -1130
30
ESG — Disability Insurance
35 -E16- 5286 -1131
1
ESG — Fees for Professional Services
35 -E16- 5286 -2010
2,677
ESG — Program Activities
35 -E16- 5286 -2066
3,200
ESG — Trust House
35 -E16- 5286 -5251
35,000
ESG — Council of Community Services
35 -E16- 5286 -5618
67,571
ESG — Family Promise
35 -E16- 5286 -5644
26,500
CDBG — Neighborhood Development
35 -G12- 1244 -5028
(16)
CDBG — West End Owner Occupied Rehab- RTR
35 -G13- 1319 -5610
(89)
CDBG — Historic Review Services
35 -G13- 1321 -5403
(131)
CDBG — Historic Sites /Structures Survey
35 -G13- 1321 -5544
(920)
CDBG — Environmental Review Services
35- G13- 1321 -5565
(6,411)
CDBG — RRHA Property and Loan Portfolio Mgmt
35 -G13- 1321 -5584
(6,010)
CDBG — Medical Insurance
35- G13- 1323 -1125
814
CDBG — Regular Employee Salaries
35 -G13- 1324 -1002
(4,403)
CDBG — City Retirement
35 -G13- 1324 -1105
(612)
CDBG — FICA
35 -G13- 1324 -1120
(541)
CDBG — Fees for Professional Services
35- G13- 1324 -2010
(19,620)
CDBG — Reserve Rehabilitation Project Funds
35 -G13- 1324 -5527
(62,447)
CDBG — Mt View Neighborhood CFL Distribution
35 -G13- 1344 -5596
(83)
CDBG —West End Owner Occupied Rehab- RTR
35 -G14- 1419 -5610
(75)
CDBG —West End New Home Ownership Habitat
35 -G14- 1419 -5614
49,130
CDBG — Residential Fagade Pilot Project
35 -G14- 1419 -5619
(141,294)
CDBG — West End Rental Rehab - Project
35 -G14- 1419 -5628
(66,000)
CDBG — West End Rental Rehab - Delivery
35 -G14- 1419 -5629
(11,300)
CDBG —West End Energy Efficiency Rehab - Project
35 -G14- 1419 -5630
(58,000)
CDBG — West End Energy Efficiency Rehab - Delivery
35 -G14- 1419 -5631
(14,500)
CDBG — Regular Employee Salaries
35 -G14- 1422 -1002
(113,272)
CDBG — FICA
35 -G14- 1422 -1120
(10,394)
CDBG — Fees for Professional Services
35 -G14- 1422 -2010
(41,040)
CDBG — Expendable Equipment ( >$5000)
35 -G14- 1422 -2035
(3,597)
CDBG — Training and Development
35 -G14- 1422 -2044
(1,860)
CDBG — Neighborhood Planning Activities
35 -G14- 1422 -5634
(17,550)
CDBG - Regular Employee Salaries
35 -G14- 1423 -1002
653
CDBG - BISSWVA - Case Management
35 -G14- 1438 -5508
(4,885)
CDBG - TAP African American Male Students
35 -G14- 1438 -5554
(4,000)
CDBG - Medical Insurance
35 -G14- 1443 -1125
(1,467)
CDBG - Roanoke Community Garden Association
35 -G14- 1444 -5546
(8,859)
CDBG - Belmont Neighborhood Association
35- G14- 1444 -5636
(231)
CDBG - Old Southwest - Bike Racks
35 -G14- 1444 -5638
(407)
CDBG - Mortgage Assistance Program
35 -G15- 1519 -5399
(45,583)
CDBG - TAP African American Male Students
35 -G15- 1539 -5554
(5,000)
CDBG - Empowering Individuals with Disabilities
35 -G16- 1619 -5057
100,000
CDBG - Demolition
35 -G16- 1619 -5108
50,000
CDBG - Mortgage Assistance Program
35 -G16- 1619 -5399
35,000
CDBG - Emergency Home Repair TAP
35 -G16- 1619 -5470
60,000
CDBG - World Changers
35 -G16- 1619 -5486
70,000
CDBG -West End New Home Ownership Habitat
35 -G16- 1620 -5607
59,172
CDBG -West End Owner Occupied Rehab- RTR
35 -G16- 1620 -5610
85,000
CDBG - West End Infrastructure Improvements
35 -G16- 1620 -5641
1,000,000
CDBG - Regular Employee Salaries
35 -G16- 1622 -1002
168,960
CDBG - City Retirement
35 -G16- 1622 -1105
26,358
CDBG -401H Health Savings
35 -G16- 1622 -1117
1,200
CDBG - FICA
35 -G16- 1622 -1120
12,925
CDBG - Medical Insurance
35 -G16- 1622 -1125
18,787
CDBG - Dental Insurance
35 -G16- 1622 -1126
1,175
CDBG - Life Insurance
35 -G16- 1622 -1130
2,011
CDBG - Disability Insurance
35 -G16- 1622 -1131
44
CDBG - Fees for Professional Services
35 -G16- 1622 -2010
19,168
CDBG - Advertising
35 -G16- 1622 -2015
4,000
CDBG - Telephone
35 -G16- 1622 -2020
1,500
CDBG - Administrative Supplies
35- G16- 1622 -2030
3,000
CDBG - Expendable Equipment ( >$5000)
35 -G16- 1622 -2035
2,500
CDBG - Dues and Membership
35 -G16- 1622 -2042
2,000
CDBG - Training and Development
35 -G16- 1622 -2044
10,000
CDBG - Local Mileage
35 -G16- 1622 -2046
150
CDBG - Printing
35 -G16- 1622 -2075
3,000
CDBG - Postage
35-G16-1622-2160
1,000
CDBG - DoT Billings
35 -G16- 1622 -7005
3,341
CDBG - Risk Management
35 -G16- 1622 -7017
500
CDBG - Regular Employee Salaries
35 -G16- 1623 -1002
113,971
CDBG - City Retirement
35- G16- 1623 -1105
17,779
CDBG -401H Health Savings
35 -G16- 1623 -1117
1,140
CDBG - FICA
35 -G16- 1623 -1120
8,704
CDBG - Medical Insurance
35 -G16- 1623 -1125
6,000
CDBG - Dental Insurance
35 -G16- 1623 -1126
1,000
CDBG - Life Insurance
35- G16- 1623 -1130
1,356
CDBG — Disability Insurance
35 -G16- 1623 -1131
50
CDBG — Regular Employee Salaries
35 -G16- 1639 -1002
64,202
CDBG — City Retirement
35 -G16- 1639 -1105
16,148
CDBG — FICA
35 -G16- 1639 -1120
5,857
CDBG — Medical Insurance
35- G16- 1639 -1125
11,980
CDBG — Dental Insurance
35 -G16- 1639 -1126
698
CDBG — Life Insurance
35- G16- 1639 -1130
911
CDBG — Disability Insurance
35 -G16- 1639 -1131
214
CDBG — Local Mileage
35 -G 16- 1639 -2046
1,190
CDBG — Rent
35 -G16- 1639 -3075
3,600
CDBG — Apple Ridge Farm
35 -G16- 1639 -5084
32,473
CDBG — TAP African American Male Students
35 -G16- 1639 -5554
10,000
CDBG — Children's Trust
35 -G16- 1639 -5569
27,608
CDBG — Home Stabilization for Families in Need
35- G16- 1639 -5604
44,000
CDBG— Training and Development
35 -G16- 1644 -2044
2,500
CDBG — Neighborhood Development
35 -G16- 1644 -5642
24,000
Revenues
HOME Entitlement FY10
35- 090- 5370 -5370
$ (2,340)
HOME Entitlement FY14
35- 090 -5387 -5387
(154,625)
HOME Entitlement FY15
35- 090- 5390 -5390
6,965
HOME Entitlement FY16
35- 090 - 5394 -5394
565,552
ESG Entitlement FY16
35 -E16- 5286 -5286
138,444
CDBG Entitlement FY 13
35 -G12- 1200 -3201
(16)
CDBG Entitlement FY13
35 -G13- 1300 -3301
(100,453)
CDBG Entitlement FY14
35 -G14- 1400 -3401
(448,948)
CDBG Entitlement FY15
35 -G15- 1500 -3501
(50,583)
CDBG Entitlement FY16
35 -G16- 1600 -3601
2,136,172
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
Ph 1 �m
''``''YY,,�Y�-__'' City Cl rk.
d. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Acceptance and Appropriation of 2015 -2016 Community
Development Block Grant (CDBG), HOME Investment
Partnerships Program (HOME) and Emergency Solutions Grant
(ESG)
Background:
CDBG and HOME funds received from the U. S. Department of Housing and
Urban Development (HUD) provide for a variety of activities ranging from
housing and community development to economic development. ESG funds are
used to support programs for homelessness prevention and rapid rehousing.
The City has received entitlement grant funds for over thirty years and must
submit an Action Plan annually to HUD to receive such funding. On May 11,
2015, by Resolution No. 40231-051115, City Council authorized filing the
funding applications as part of approving the submission of the 2015 -2019
Consolidated Plan, which included the 2015 Annual Plan, to HUD. Funding
allocations contained in this report reflect those presented to the City Council
in the May 11, 2015 plan adoption.
Considerations:
The 2015-2019 Consolidated Plan, including the 2015 Action Plan, approved by
City Council provides for activities totaling $2,840,168. The funding for these
activities included new entitlement funds, anticipated program income, and
funds unexpended from prior year accounts.
Acceptance of the funds and appropriation or transfer to the accounts indicated
in the attached budget ordinance are needed to permit the 2015 -2016 activities
to proceed. Acceptance of the 2015 -2016 HOME entitlement requires 25% in
local match funding. This requirement will be satisfied by excess matching
funds unused in previous years, additional in -kind contributions from projects
and $25,000 in funds appropriated in the Planning Department Budget.
Recommended Actions:
Accept the 2015 -2016 CDBG, HOME and ESG entitlement funds as
detailed below-
CDBG 2015 -16 Entitlement $1,536,172 415,552
HOME 2015 -16 Entitlement
ESG 2015-16 Entitlement 444
$2,090,168 1 138 38444
TOTAL
Agreements,
Approval, and other documents red by HUD in order to
Z. Authorize the City Manager to execute the requirequiredrovedtasto form by
Funding APP all of such documents to be app
accept the funds,
the City Attorney, and to appropriate,
3 Adopt the accompanying budget ordinance in the amount of
ddo , reprogram, and transfer
ppropriate funding
$2,840,168 into accounts to be established in the Grant Fund by the
Director of Finance, as detailed in the attached budget ordinance.
Christopher P. Morrill
City Manager
Council Appointed Officers Manager for Community Development
R. Brian Townsend, Assistant City erations
Building and Development
Sherman M. Stovall, Assistant City Manager for p
Chris Chittum, Director of Planning,
Keith Holland, Community Resources Program Administrator
Distribution'.
Bradley Free Clinic
1240 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Director
Dear Sir or Madam:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
"I'elcphone: (540)853 -2541
Fax: (540)X53 -1145
E-mail; c1erk0rrommkeva.µav
June 2, 2015
JONA'I IIAN F. CRAFT CMC
Dcoaly Ckv Clerk
CECELIA'1. W EIFF CMC
Asxixlaen Wrote City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding was approved for the Bradley Free Clinic for the fiscal year commencing July 1
2015 and ending June 30, 2016, for the following:
Medical /Pharmacy
Dental
$ 15,000.00
$ 15,000.00
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Bradley Free
Clinic to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and'development.
Sincerely,
jj�''yy����yy�"��,,���``
Steph�•Reyrle{d�
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
N 1'k:P11ANII5 M. MOON REYNOLDS, MM('
City Clerk
Local Office on Aging
P. O. Box 14205
Roanoke, Virginia 24038
Attention: Director
Dear Sir or Madam:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'relcpLane: (5411)8532541
fae: (541D853 -1145
Email: E,k0,'1ommk1v1,e,
June 2, 2015
JONAI'IIAN E. CRAM', CM('
Deputy (lly Clerk
CRCBI.IAT. WEBB, CHIC
Assistant Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $35,000.00 was approved for the Local Office on Aging -
Meals on Wheels for the fiscal year commencing July 1, 2015 and ending June 30,
2016. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with
regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Local Office
on Aging to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
A hi,
Stephanie M. Moon Reynolds, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
tr� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'leleNmrm: (540)853 -2541
Pnx: (5411)N53 -1145
SlEPoAN1EM.M00NNEYNOLDS,MMC E "moil: elerk(Amonokeva.g °v JONA'I'l1ANV.CRAP"
NIC
City Clerk Deputy City ('Ierk
('E('EI.IA 1. WEan, CM('
June 2, 2015 As.si.a:rrn Deynly Cily Clerk
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the Bethany Hall — Residential
Substance Abuse Treatment for the fiscal year commencing July 1, 2015 and ending
June 30, 2016. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with
regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Bethany Hall
to the citizens of Roanoke. It is hoped that the City's investment will play a significant
role in your ongoing progress and development.
Sincerely, `
Stephanie M. Moon Reynolds, C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'Telephone: (540)853 -2541
fns: (540) 853 -1145
E �m,il: clm'k(u ronnokeva.ynv JONATIIAN CRAFL CMC
S II TI IAN IR M. MOON RL:VNOLUS, MMC R
City Clerk Deputy City Clerk
CECELIA'1'. WEBB, CMC
June 2, 2015 Av.irrnnt Depmy City Clerk
TRUST House
404 Elm Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the TRUST House for the fiscal
year commencing July 1, 2015 and ending June 30, 2016. Please contact Teresa
McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke,
Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the TRUST
House to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540) 853 -2541
Fax: (540)853 -1145
S'IEPINNIF. M. MOON REYNOLDS, MMC F ?mnil: eE1k(Tmm,okevo.CUv
.IONA'IIIAN E.C11AFr,CM('
City Clerk
Deputy ('ily Clerk
June 2, 2015
C'ECELIA'1'. WEBB, CM('
AssManl Deputy City Clerk
West End Center for Youth
1223 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $25,000.00 was approved for the West End Center for Youth
for the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please contact
Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E.,
Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the West End
Center for Youth to the citizens of Roanoke. It is hoped that the City's investment will
play a significant role in your ongoing progress and development.
Sincerely,
Stephanie M. Moon rRellds,`M��
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF T11E CITY CLERK
215 Church Avenue, S. W., Suite 456
_ Roanoke, Virginia 24011 -1536
'1'd,h. ne, (540)853 -2541
Fnx: (5411)85}1145
.SIP11AN1E M. MOON REYNOLDS, MMC k:nuii: dm'k(nYOVwkeva'�0° JONAI'IIAN E.Cl2Nr,CMC
City Clerk Deputy City Clerk
CECELIA I'. WEBR, CMC
June 2, 2015 A.,.;.mnt Depnty City Clerk
Carilion Medical Center
7 Albemarle Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $17,544.00 was approved for the Carilion Medical Center for
the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please contact
Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E.,
Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Carilion
Medical Center to the citizens of Roanoke. It is hoped that the City's investment will
play a significant role in your ongoing progress and development.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephanr. (540) 853 -2541
Fax: (540)853 -1145
.SIEPIIANIE M. MOON REVNOLDS, MM( E-mail: elerknroanokeva.g °v JONATHAN E. CRAFT, CIVIC
City Clerk Deputy City Clerk
CECELIA T. WEBB, CMC
June 2, 2015 Acsillant Deputy City Clerk
Greenvale School, Inc.
627 Westwood Boulevard, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $16,000.00 was approved for the Greenvale School, Inc., for
the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please contact
Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E.,
Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Greenvale
School, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Stephanie M. Moon Reynolds, M &C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'relepLone: (5411)853 -2541
Nax: (540)853 -1145
S' rl?PIIANIENI.MOONRI?YNOI.DS,MMC E -mnil: elcrk(mromiokcva�nv JONATHAN E.C'RAE',
CMC
City Clerk Deputy City Clerk
C'ECELIA r. WGNR, CM(
June 2, 2015 Axvis'mol Dep „n City Clerk
Blue Ridge Independent Living Center
1502 B Williamson Road, N. E.
Roanoke, Virginia 24012 -5125
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the Blue Ridge Independent
Living Center for the fiscal year commencing July 1, 2015 and ending June 30, 2016.
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Blue Ridge
Independent Living Center to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
'
;� / "I'
Stephanie M. Moon Reyno ds, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephnne: (540)853-2541
Fax: (541))853 -1145
<lerk(n'�romtokc
9'1'I(PIIANI P: M. MOON REYNOI,IIti, MMC' -mail: va....
('itv Clerk
June 2. 2015
Mental Health America of Roanoke Valley
10 E. Church Avenue, Suite 300
Roanoke, Virginia 24011
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT, CM('
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant DepW, City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,250.00 was approved for the Mental Health America of
Roanoke Valley for the fiscal year commencing July 1, 2015 and ending June 30, 2016
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Mental
Health America of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
4 Stephanie M. Moon Rey Ids MMCW
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
S I'EPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540)853 -2541
F. (540)85 3-1145
E -,..ii: rlerkQOrom.olmrn . gov
June 2, 2015
St. John's Community Youth Program, Inc.
P. O. Box 257
Roanoke, Virginia 24002
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT, C'MC
neputy City Clerk
CECELIA T. W P.eH, CMC
AW,tont nepnty City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $16,000.00 was approved for the St. John's Community Youth
Program, Inc., for the fiscal year commencing July 1, 2015 and ending June 30, 2016.
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the St. John's
Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
��
tephanie M. Moon Re Ids, C
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Cameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Tcleplmne (540)853 -1541
Fax: (540)853 -1145
F..wil: clerk(lYOm�okevn.gov
6I'Ii PIIANII! M.MOON REYNOLDS, MM('
('iry Clerk
June 2, 2015
Presbyterian Community Center
1228 Jamison Avenue, S. E.
Roanoke, Virginia 24013
Attention: Director
Dear Sir or Madam:
JONATHAN E. CRAM} CIVIC
Deputy Ctry Clerk
C ECELIA T. W EBB, CMC
Assistant Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $15,000.00 was approved for the Presbyterian Community
Center for the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please
contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Presbyterian
Community Center to the citizens of Roanoke. It is hoped that the City's investment will
play a significant role in your ongoing progress and development.
Sincerely,
StLphanie M. Moon Rey Ids, M
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
4 Telephone (540)8534541
fur. (540)853 -1145
clerk(nSOnnokeva . pav
S I1:PIIANIIi M. MOON REYNOLDS, MMC Email:
City Clerk
June 2, 2015
Legal Aid Society of Roanoke Valley
132 Campbell Avenue, S. W., Suite 200
Roanoke, Virginia 24011
Attention: Director
Dear Sir or Madam:
.IONATIIAN I— CRAFT, r'NIC
Deputy City Cle,'k
CECELIAT. WEBB,CMC
Axistant Deputy City Cleek
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the Legal Aid Society of Roanoke
Valley, for the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please
contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Legal Aid
Society of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
"M' ��
Stephanie M. Moon Rey lds, M C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'R4cpLoHe: (5411)853 -2541
Fnx: (541))853 -1145
1:_nvaP d....LCn.n...... L..a.......
F'I'EPHANIP: M. MOON REYNOLDS, MM('
City Clerk
June 2, 2015
Children's Advocacy Center
541 Luck Avenue, S. W., Suite 308
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT, CMC
Deptity City Clerk
CECELIA T. WEBB, CM(
AveisLmt Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding was approved for the Children's Advocacy Center for the fiscal year
commencing July 1, 2015 and ending June 30, 2016, for the following:
Children's Trust Program $ 11,500.00
Children First Parent Education $ 12,000.00
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Children's
Advocacy Center to the citizens of Roanoke. It is hoped that the City's investment will
playa significant role in your ongoing progress and development.
Si cerely, �^w
/R��� s
1 Stephanie M. Moon Re s,
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540)853 -2541
Fax: (5411)853 -1145
S I'F.PIIANIF. M. MOON RE E -mail cicrkpTroannkcva.kov
REYNOLDS, MM('
Ciry Clerk
June 2, 2015
Brain Injury Services of Southwest Virginia
3904 Franklin Road S. W.
Roanoke, Virginia 24014
Attention: Director
Dear Sir or Madam:
JONAI'BAN E. CRAFT', CMC
Deputy City Clerk
CECELIAT'. WEBB,CMC
Msktmn Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the Brain Injury Services of
Southwest Virginia, for the fiscal year commencing July 1, 2015 and ending June 30,
2016. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 -553 -2372, with
regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Brain Injury
Services of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
.Siincerely,
1? �� M. Moon R olds, C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'EClgilumc: (540)853Q541
Pox: (541) 853 -1145
Eannil: cicrk(n- mvnokevaµos
S1 FPH ANI1? M. MOON REYNOLDS, MM('
City Clerk
June 2, 2015
Apple Ridge Farm
541 Luck Avenue, S. W., Suite #204
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
.IONA'I'IIAN E. ('RAFE CM('
Deputy City Clerk
CECELIA T. WERR, CMC
AWs'Lan( Deputy City Clerk
Pursuant to Resolution No. 40252 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $17,544.00 was approved for the Apple Ridge Farm for the
fiscal year commencing July 1, 2015 and ending June 30, 2016. Please contact Teresa
McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke,
Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Apple Ridge
Farm to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Stephanie on Re Ids, MNTC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1 'eleplione: (540) 853 -2541
Fax: (540) 853 -1145
S'11RIIANIE M. MOON REYNOLDS, MMC E —il: clerk(honnokeva.gov
City Clerk
June 2, 2015
Family Services of Roanoke Valley
360 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assirtant Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding was approved for Family Services of Roanoke Valley for the fiscal year
commencing July 1, 2015 and ending June 30, 2016, for the following:
ACTION $20,300.00
Adults Plus $12,000.00
Family and Individual Counseling $ 6,000.00
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Family
Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sin erely,
Stephanie M. Moon Re I
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I elepLmie: (540)853 -2541
Fax; (540)853 -1145
S'I LPI IAN[ E M. MOON RE" OLDS, MIMIC limnil: key..,.,
City Clerk
June 2 2015
Blue Ridge Legal Services, Inc.
P. O. Box 551
Harrisonburg, Virginia 22803
Attention: Executive Director
Dear Sir or Madam:
JONAI HAN E. CRAFT, CMC
Dearly City Clerk
CECELIA T. W EDR, CMC
Asshant Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $21,414.00 was approved for the Blue Ridge Legal Services,
Inc., for the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please
contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Blue Ridge
Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sincerely,
��tephanie M. Moon ynol MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -3541
Fax: (540)853 -1145
S'IEPHAN1EM.MOON RLVNOLDS,MMC k}malI: elerk(a!'.rkcva.gov
City Clerk
June 2, 2015
Big Brothers /Big Sisters of Southwest Virginia
124 Wells Avenue, N. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAF1, CMC
Deputy City Clerk
C'ECELIA 1. WEBB, CMC
Assistant Deputy City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the Big Brothers /Big Sisters of
Southwest Virginia for the fiscal year commencing July 1, 2015 and ending June 30,
2016. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with
regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Big
Brothers /Big Sisters of Southwest Virginia to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
—AI 't,M+adJ l W Stephanie M. Moon Rey Ids, C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -3541
Fax: (540) 853-1145
S I'FPIIANIE M. MOON REYNOLDS, MMC E -nmiF elerk@...enkeva....
CityClerk
June 2, 2015
Family Promise of Roanoke
37 East Clay Street
Salem, Virginia 24153
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT, CMC
Deputy Car Clerk
CECELIAT. WEBB,CMC
M,nt.pt Deputy Car Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $7,500.00 was approved for Family Promise of Roanoke for
the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please contact
Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E.,
Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Family Promise
of Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
�r- yyy, qa�
Stephanie M. Moon Rey olds, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'telephone: (549)x53 -1541
Fnx: (549)x53 -1145
YI'4RIIANIE M. MOON REYNOLDS.MM( E-mail °derk(nTOnnokevag °v JONATIIAN E.CRAFT,(M('
City Clerk Depot, City Clerk
June 3, 2014 CE('ELIA r. when, CMC
Assistant Deputy City Clerk
Boys and Girls Club of Southwest Virginia
1714 9th Street S. E.
Roanoke, Virginia 24013
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for Boys and Girls Club of Southwest
Virginia for the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please
contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Boys and Girls
Club of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
/A
Stephanie M. �n Rey , MSC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'releph,ne: (540)953d541
Raw: (541) 853 -1145
S'I'NI'IIANIH M. MOON REYNOLDS, MMC k;mail: derk(Prnaapkera.gm,
City Clerk
June 2, 2015
Child Health Investment Partnership (CHIP)
of Roanoke Valley
1201 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JON AI'l1AN E. (RAFT, CM('
Deputy City Cle k
CECELIA T. WERR, CMC
Assistant Delmar City Clerk
Pursuant to Resolution No. 40252 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding was approved for Child Health Investment Partnership of Roanoke Valley for
the fiscal year commencing July 1, 2015 and ending June 30, 2016, for the following:
Family Strengthening Program $20,000.00
Care Coordination Program $25,000.00
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Child Health
Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
4,nrely, anie M. Moon Reynolds, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke,Vieginia 24011 -1536
Telephone: (540)853 -2541
For: (540) 853 -1145
S' I' CPI IAN I E M. MOON REYNOLDS, MMC E -mail ru.kC`mnnoke,v.gm
City Clerk
June 2, 2015
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Dear Sir or Madam:
JONATIIAN E. CRAFT, CMC'
Depnt,y City Clerk
CECELI A'1. WEBB, CM
A,,kfit t Bepnty City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding was approved for Council of Community Services for the fiscal year
commencing July 1, 2015 and ending June 30, 2016, for the following:
Blue Ridge Community Assistance Network $ 5,000.00
Monitoring $12,000.00
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Council of
Community Services to the citizens of Roanoke. It is hoped that the City's investment
will play a significant role in your ongoing progress and development.
Sin erely,
Stephanie M. Moon Rey Ids, 15C
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
Smart Beginnings Greater Roanoke
325 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $19,000.00 was approved for the Smart Beginnings Greater
Roanoke for the fiscal year commencing July 1, 2015 and ending June 30, 2016.
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Smart
Beginnings Greater Roanoke to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
AOdJ�I/
'
Stephanie M. Moon Reynolds, C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Id,1 -- (5411)853 -2541
Fax: (540) 853 -1145
S "1'ITHANIEM. MOON REYNOLDS, MMC
L }mail: clerk(: rovnakeva.l;or
.IONAIIIAN L.CRAPT,CMC
CIIy Clerk
Deputy ('itv Clerk
June 2, 2015
CECELIA T. WEBB, CMC
Asvistant Deputy City Cllerk
Smart Beginnings Greater Roanoke
325 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $19,000.00 was approved for the Smart Beginnings Greater
Roanoke for the fiscal year commencing July 1, 2015 and ending June 30, 2016.
Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Smart
Beginnings Greater Roanoke to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and development.
Sincerely,
AOdJ�I/
'
Stephanie M. Moon Reynolds, C
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
pas: (540) 853 -1145
S ITIIANIEM. MOON REYNOLDS, M MC E-ma0: el-AC...npkeva.gov
City Clerk
June 2, 2015
United Methodist Community Outreach Program of Roanoke
305 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Attention: Director
Dear Sir or Madam:
JONATHAN E. CRAFr, CMC
Deputy City Clerk
CECELIAT. WEER,CMC
Assistant Depulv City Clerk
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $5,000.00 was approved for the United Methodist Community
Outreach Program of Roanoke for the fiscal year commencing July 1, 2015 and ending
June 30, 2016. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with
regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the United
Methodist Community Outreach Program of Roanoke to the citizens of Roanoke. It is
hoped that the City's investment will play a significant role in your ongoing progress and
development.
Sincerely, �Q J
�O�t"t
Stephanie M. Moon Re olds,
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
S'1'EPIIAN IE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Awnue, S. W., Saite 456
Roanoke, Virginia 24011 -1536
Tele,Wne: (540)853-2541
Fax: (540)853 -1145
Umnil: tltrk(a�rpnnpkevagov
June 2, 2015
New Horizons Healthcare
3716 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Attention: Director
Dear Sir or Madam:
JONA EVAN E. (RAVE, ('M('
literal Citv Clerk
CECELIA T. W EDE, CIVIC
Assistant Depute City Cla'k
Pursuant to Resolution No. 40252- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Human Services Committee with regard to funding of
certain agencies for fiscal year 2015 - 2016.
Funding in the amount of $20,000.00 was approved for New Horizons Healthcare for
the fiscal year commencing July 1, 2015 and ending June 30, 2016. Please contact
Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E.,
Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of New Horizons
Healthcare to the citizens of Roanoke. It is hoped that the City's investment will play a
significant role in your ongoing progress and development.
Sincerely,
Stephanie M. Moon Reyriolds, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Jane Conlin, Director, Human /Social Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 2015.
No. 40252- 060115.
A RESOLUTION concurring in the recommendations of the Hunan Services Advisory
Board ( "Board ") for allocation of City fiords to various qualified agencies to assist such agencies in
the performance of their programs for Fiscal Year 2015 -2016, and authorizing the City Manager or
his designee to execute a contract with the Council of Community Services to perform the necessary
performance audits to evaluate the effectiveness and efficiency of all the funded programs by such
agencies.
WHEREAS, the Fiscal Year 2015 -2016 budget approved by City Council for the Board
provides for funding in the amount of $409,052 to certain qualified agencies;
WHEREAS, in order to obtain an allocation for such fiords, it was necessary for agencies to
file applications with the Board;
WHEREAS, requests for City funding in the total amount of $610,289 were received by the
Board from thirty (30) agencies to assist in finding a total of forty -one (41) programs;
WHEREAS, after studying each application and holding allocation meeting hearings, the
Board has recommended allocations of finding to certain applicant agencies for Fiscal Year 2015-
2016; and
WHEREAS, performance audits are to be conducted for each agency receiving finds through
the Board to evaluate the effectiveness and efficiency of such funded programs.
'CHEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
City Council concurs in the recommendations of the Human Services Advisory Board
as to the allocations for funding of various qualified agencies for Fiscal Year 2015 -2016 as more
particularly set forth in the City Council Agenda Report dated .tune I, 2015, and the attachment to
that report.
2. The City Manager or his designee is authorized to execute a contract with the Council
of Community Services to perform the necessary performance audits to evaluate the effectiveness
and efficiency of all funded programs by such agencies; all such contracts to be approved as to form
by the City Attorney.
ATTEST:
City Clerk.
v
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 2015.
No. 40253- 060115.
AN ORDINANCE to transfer funding to specific Human Services Committee agencies,
amending and reordaining certain sections of the 2015 -2016 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2015 -2016 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows, in part:
Appropriations
Subsidies
01- 630 -5220
-3700
$ (409,052)
Bradley Free Clinic - Medical
01- 630 - 5220
-3721
15,000
League of Older Americans — Meals on Wheels
01- 630
- 5220
-3722
35,000
Bethany Hall- Residential Substance Abuse
Treatment
01- 630
-5220
-3728
5,000
Trust House — Family Housing Program
01- 630
- 5220
-3740
5,000
West End Center — After School Program
01- 630
- 5220
-3745
25,000
Carilion Medical Center — School Based
Adolescent Health Clinics
01- 630
- 5220
-3767
17,544
Greenvale School — Early Education Achievement
01- 630
- 5220
-3780
16,000
Blue Ridge Independent Living Center
01- 630
- 5220
-3781
5,000
Mental Health America of Roanoke Valley
01- 630
- 5220
-3784
5,250
The Community Youth Program at St. John's
01- 630
-5220
-3797
16,000
Presbyterian Community Center
01- 630
-5220
-3801
15,000
Legal Aid Society of Roanoke Valley — Free Legal
Services for Low Income
01- 630
- 5220
-3822
5,000
Children's Trust — Children First Child Abuse
Prevention
01- 630 -
5220
-3915
11,500
Brain Injury Services of SW VA — Case
Management
01- 630 -
5220
-3916
5,000
Apple Ridge Farm — Academic Summer Camp
01- 630 -
5220
-3917
17,544
Children's Trust - Children's Advocacy Center
01- 630 -5220 -3918
12,000
Family Service of Roanoke Valley — Taking
ACTION Together
01- 630 -
5220 -3919
20,300
Family Service — Family & Individual Counseling
01- 630 - 5220 -3921
6,000
Family Service - Adults Plus
01- 630 - 5220 -3922
12,000
Blue Ridge Legal Services
01- 630 - 5220 -3923
21,414
Big Brothers /Big Sisters — Community and Site
Based Mentoring
01- 630 - 5220 -3925
5,000
Family Promise — Case Management: Homeless
Families
01- 630 - 5220 -3927
7,500
Boys and Girls Club of Southwest VA — Smart
Moves
01- 630 - 5220 -3928
5,000
CHIP - Family Strengthening Program
01- 630- 5220 -3932
20,000
CHIP —Care Coordination Program
01- 630 - 5220 -3933
25,000
Council of Community Services — Monitoring
Services
01- 630 - 5220 -3940
12,000
Bradley Free Clinic - Dental
01- 630 -5220 -3958
15,000
Smart Beginnings Greater Roanoke — School
Readiness Collaboration
01- 630 - 5220 -3972
19,000
Council of Community Services — Blue Ridge
Community Assistance Network
01- 630 - 5220 -3991
5,000
U.M. Community Outreach Program
01 -630- 5220 -5054
5,000
New Horizons Healthcare — Dental Care
01- 630 - 5220 -5455
20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
A�TTE'/�JST: J
City Clerk.
Doti•
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Recommendations of Human Services Advisory Board for
Funding of Qualified Agencies for Fiscal Year 2015 -2016
Background:
The City of Roanoke engages a group of citizen /social service professionals, the
Human Services Advisory Board, to review and make recommendations on
funding requests received from various social service agencies during the City's
operating budget development process. The Human Services Advisory Board is
made up of nine members as follows:
Jim Weber, Chair, Director, Craig County Department of Social Services
Cheri Hartman, Carilion Clinic, Department of Psychiatry and Behavioral
Medicine
Wilton Kennedy, Director of Clinical Education, Jefferson College of Health
Sciences PA Program
Robin Haldiman, Executive Director, Child Health Investment Partnership (CHIP)
Sue Reese, Virginia Department of Social Services
Lajuan Thomas, Southeast Rural Community Assistance Project
Elliott Bayer, Citizen
Hollie Young, Services Coordinator, Friendship Health and Rehab
Victoria Cox, Department of Veterans Affairs
Jane Conlin, Director of Human /Social Services serves as ex officio member of
the Advisory Board.
The City of Roanoke collaborated with the United Way to form a joint
Administrative application, and to have the City's Program application available
on the United Way's online system. Community agencies were offered refresher
training in December, 2014 on how to complete the application on the online
system, and the deadline for submission was January 23, 2015 for both the
Administrative application and Program application.
Requests from 30 agencies (41 programs) totaling $610,289 were received as
indicated on Attachment A. Advisory Board members reviewed the applications
online and studied each application prior to meetings held on February 10,
February 24, March 3, March 10, and March 17, 2015 to discuss funding
allocations. The Board considered the following when reviewing the
applications and making funding recommendations: alignment between the
application and priorities set by the Human Services BFO team, a fully
completed application, clarity and internal consistency of the application, clarity
and reasonableness of the proposed agency budget, demonstration of need,
and the number of Roanoke City residents served.
The Human Services Advisory Board budget in the amount of $409,052 was
established by City Council with the adoption of the General Fund budget for
fiscal year 2015 -2016.
Agencies were recently notified of tentative allocations and advised they could
appeal these recommendations. The Board heard appeals on April 28, 20155
from United Methodist Community Outreach Program, and Goodwill Industries
of the Valleys. Upon hearing the appeals, $5,000 was awarded to United
Methodist Community Outreach Program.
Performance audits will be conducted by the Council of Community Services to
evaluate the effectiveness and efficiency of all funded programs.
Recommended Action:
Approve the recommendations of the Human Services Advisory Board, as shown
in Attachment A.
Authorize the City Manager to enter into a contract with the Council of
Community Services to conduct the performance audits with the form of the
contract to be approved by the City Attorney.
Transfer $409,052 from the Human Services Advisory Board account 01 -630-
5220 -3700 into accounts to be established within the Human Services Advisory
Board budget by the Director of Finance as set forth in Attachment A.
-` ---------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human /Social Services
HUMAN SERVICES ADVISORY BOARD
ALLOCATIONS 2015.2016
Received
Ra all Final
it
20142015
20151 20152016
Famil Promise -Case Mana em ant Homeless Families
6500
7,500
LOA - Meals on Wheels
35,000
35,000
Trust House - Famil Housin Pro ram
5,000
5,000
25,000
West End Center - After School Pro ram
25.000
Blue Ridge 15 Services
21,002
21,414
15,000
Bmdle Free Clinic - Dental Pr ram
15,000
Bradley Free Clinic - Medical /Pharmac
15,000
15,000
5,250
Mental Health America of Roanoke Valle - Mental Health Care Collaborative
5,250
The Community Youth Program at SL John's
Family Service of Roanoke Valle - Adults Plus Counseling/Case Management
15,000
12,000
16,000
12,000
20,000
New Horizons Healthcare Dental Gave
10,000
CHIP - Care Coordination
25.000
29,000
Family Service of Roanoke Valle - I eking ACTION To ether
20,300
30,300
CHIP - Famil Strenuithaning
20,000
21000
Greenville Sol - Early Education Achievement
16,000
19,000
Council of Community Services - Blue Ridge Communit Assistance Network
5,000
5,000
25,542
Legal Aid Society of Roanoke Valle -Free Legal Services for Low l ncome
N/A
Presbyterian Community Center
15,000
15,000
Smart Beginnings Greater Roanoke - School Readiness Collaboration
19,600
24,000
Children's Trust- Children' a Advocacy Center
10X0
12,000
Greerni School- YOUth Connection
N/A
5.000
Big Brothers Big Sisters - Communit and Site Based Mentoring
5,000
5,000
11500
Children's Trust- Children First Ghild Abuse Preveolion
10,000
Apple Ridge Farm - Academic Summer Cam
�ng
12,000
5,000
25,000
10,000
Family Service of Roanoke Valle - Family and rujilCounsel
Boys and Girls Club of Southwest VA - Small Moves
N/A
8000
Bethany Hall - Residential Pr ram
5,000
5,000
Children's Trust - CASA
-
5,000
Carillon Medical Center- School Based Adolescent Health Clinics
15.000
20,000
U.M. Community Outreach Pro ram
N/A
19,961
20.000
Blue Ridge Independent
Living Center - Services for Citizens with Disabilities
5,000
Goodwill aduahies
of the Val - Cereal Services Transortation
5,000
10,000
15,000
Brain inquiry Services of SW VA - Case Management
Council of Community Services - Non Profit Resource Center
10,000
4,309.50
YMCA - Safes ash
WA
Brade, Free Clink- 'ect Access
NIA
10,000
12,000
Planned Parenthood SouM ABan0o, Inc. - Smality and Reinodual Health Education
12,000
Roarroke Valley Speech and Heart Canter - Lan ua a an0 Hearn Sueenin s
N/A
3,512
The SaNetion Arm - Red$hand Lode
5,000
10,000
The Sabralion Ann -The TiLmaluff Point
17 000
19,000
Blue Rid Lana - (Incomplete a Ilca0cm
5400
12,000
Council of Community Services Monitoring Services
12,000
12,000 12,000
TOTAL
409,052
610,289 409,052
June 2, 2015
Local Colors
541 Luck Avenue, Suite 228
Roanoke, Virginia 24016
Attention: Beth N. Lutjen
Dear Ms. Lutjen:
JONATHAN E. CRAFT, CMC
Deputy Cit,v Clerk
CEC'ELIA I'. WEBB, CMC
A,,irtaut Deputy City Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $23,000.00, to Local Colors for Fiscal Year 2015 - 2016. Please refer to
www.roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Local Colors. It
is hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Re)y'n�^ dd'ys�, ' ,MM/C r�
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853-2541
Fax: (540) 853 -1145
SI'EPIIANIE M. MOON REYNOLDS, MMC
E -mail elerk(arnaookevn.gev
Clty Clerk
June 2, 2015
Local Colors
541 Luck Avenue, Suite 228
Roanoke, Virginia 24016
Attention: Beth N. Lutjen
Dear Ms. Lutjen:
JONATHAN E. CRAFT, CMC
Deputy Cit,v Clerk
CEC'ELIA I'. WEBB, CMC
A,,irtaut Deputy City Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $23,000.00, to Local Colors for Fiscal Year 2015 - 2016. Please refer to
www.roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Local Colors. It
is hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Re)y'n�^ dd'ys�, ' ,MM/C r�
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
8'I'1(PIIANIE. M. MOON REYNOLDS, MM(
(City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I elepLnn, (540)853 -2541
Fax: (5411)853 -1145
F.nnil: elerkGfrn,mpkeve . aov
June 2, 2015
Beverly T. Fitzpatrick, Jr.
Executive Director
Virginia Museum of Transportation
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Fitzpatrick:
JONA'I IIAN R. CRAFI,, CM('
Deputy City Clerk
CE( 'EIJA'1. WERR, CMC
Assistant Deputy City Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $25,000.00, to the Virginia Museum of Transportation for Fiscal Year 2015 -
2016. Please refer to www.roanokeva.gov /artsandculture with regard to disbursement
of funds.
The City of Roanoke values and appreciates the many contributions of the Virginia
Museum of Transportation. It is hoped that the City's investment plays a significant role
in your ongoing progress and development.
Sincerrellyyy,,,,
Stephanie M. Moon Reyno s, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
TOeplmne: (540)X53 -2541
pax: (540) 853 -1145
RI EPHANl E M. MOON REYNOLDS, MMC 4maiL rk,k(&roanpkeva.¢av
City Clerk
June 2, 2015
Roanoke Symphony Society
128 Campbell Avenue, S. E.
Roanoke, Virginia 24011
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT, Celt
Depmy City Clerk
CECELIA T. WERR, (MC
A uotnt Depnty City Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $33,000.00, to the Roanoke Symphony Society for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Symphony Society. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
Mill Mountain Theatre
1 Market Square, S. E.
Roanoke, Virginia 24011 -1437
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $20,000.00, to the Mill Mountain Theatre for Fiscal Year 2015 - 2016. Please
refer to www.roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Mill Mountain
Theatre. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
.
Stephanie M. Moon Reynolds, M
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 14011 -1536
I elepLUac 1540)853 -2541
F., (541)) 89 -1145
S l I, PII AN 1 E M. MOON REYNOLDS, MNt ('
P: nmil: cle�iQ:Pro:mokev °'a °°
JONAI'l1ANF.CRAFI',C'MC
('i1y Clerk
Deputy ('ily Clerk
June 2, 2015
CE( ELIA T. WEDD, CMC
Acvbmitl Depnly City Clerk
Mill Mountain Theatre
1 Market Square, S. E.
Roanoke, Virginia 24011 -1437
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $20,000.00, to the Mill Mountain Theatre for Fiscal Year 2015 - 2016. Please
refer to www.roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Mill Mountain
Theatre. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
.
Stephanie M. Moon Reynolds, M
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Sake 456
Roanoke, Virginia 24011 -1536
'1'elephanc (541))$53 -2541
Far: (54x)$53 -1145
S I %PIIANIE M. MOON REYNOLDS, M MC E-mail: elerk(nTOa,mkert;,.v
City Clerk
June 2, 2015
Opera Roanoke
The Dumas Center
108 First Street N. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JONA'rl IAN IL CRAFT, CMC'
Dep,tly City Clerk
C LC'ELIA "1'. WEDD, CMC
A,A lanl Deputy Cab Clerk
Pursuant to Resolution No. 40254- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $20,000.00, to Opera Roanoke for Fiscal Year 2015 - 2016. Please refer to
www .roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Opera Roanoke.
It is hoped that the City's investment plays a significant role in your ongoing progress
and development.
Sincerely,
M
�
Stephanie M. Moon Reyn Ids, MM
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Sl'EPHANIE M. MOON REYNOLDS, MhIC E-mail: cleika4minokeva.gov
JONATHAN E. CRAFT, CMC
City Clerk
Deputy City Clerk
June 2, 2015
CECELIAL WERR, CMC
Assistant Deputy City Clerk
Science Museum of Western Virginia
1 Market Street, S. E.
Roanoke, Virginia 24011
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $22,000.00, to the Science Museum of Western Virginia for Fiscal Year 2015
- 2016. Please refer to www.roanokeva.gov /artsandculture with regard to disbursement
of funds.
The City of Roanoke values and appreciates the many contributions of the Science
Museum of Western Virginia. It is hoped that the City's investment plays a significant
role in your ongoing progress and development.
Sincerely,
4L
Stephaniel I' Reyno s. M
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suile 456
Ronnoke, Virginia 24011 -1536
Teleph —e; (540)853-2541
F,u: (540)853 -1145
.l'I'1!I'IIANIIi M.MOON RI ?YNOI,nti, NlMf F,, mail: elerk(n'rnnno kevx.,.1
('it, ('lei k
June 2, 2015
Center in the Square
One Market Square, S. W.
Roanoke, Virginia 24011
Attention: Executive Director
Dear Sir or Madam:
JON A rIIAN E.. ('RAFT, rM('
Deputy Cite Clerk
CE('ELIA l'. WEBB, ('M(
Mlklant Ocpnt, rill Clerk
Pursuant to Resolution No. 40254- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $5,000.00, to the Center in the Square for Fiscal Year 2015 - 2016. Please
refer to www .roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Center in the
Square. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
J
Stephanie M. Moon Reyno , MM
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephmle: (54F853 -2541
Fvx: (5411)853 -1145
N IEP1IAN Ili NI. MOON REYNOLDS, MM(' E-Invil: elerk(nkovnokevo . gov
City Clerk
June 2, 2015
Roanoke Ballet Theatre
1318 Grandin Road, S. W.
Roanoke, Virginia 24015
Attn: Executive Director
Dear Sir or Madam:
JON Alt IAN F.CRAFT,CM('
Depary City Clerk
CECELIA 1'. WEDD, CM('
Avii,tnnt DeoatY City Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $8,500.00, to the Roanoke Ballet Theatre for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Ballet Theatre. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
Stephanie M. Moon Reynolds, MM
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
Southwest Virginia Ballet
P.O. Box 3275
Roanoke, Virginia 24015
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 2 2014, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $10,000.00, to the Southwest Virginia Ballet for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Southwest
Virginia Ballet. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
)NY,. `
Stephanie M. Moon Rey s, M
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -1541
Fnx: (540)853 -1145
SlITHANIEM. MOON REYNOLDS, MMC
E —Al: ela'kQi!roanokeva . g °v
JONATHAN E CRAFT, CMC
City Clerk
Deputy City Clerk
June 2, 2015
CECELIAT. WEBB,CMC
Assistant Deputy City Clerk
Southwest Virginia Ballet
P.O. Box 3275
Roanoke, Virginia 24015
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 2 2014, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $10,000.00, to the Southwest Virginia Ballet for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Southwest
Virginia Ballet. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
)NY,. `
Stephanie M. Moon Rey s, M
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)X53 -2541
pax: (5411)953 -1145
S I'ITI IAN I E M. MOON REYNOLDS, MIMIC 1'- 1nail: rIe,kQicennekevn....
City Clerk
June 2, 2015
Della Watkins, Executive Director
Taubman Museum
110 Salem Avenue, S. E.
Roanoke, Virginia 24011
Dear Ms. Watkins:
J0NKr11AN E. CRAFT, CMC
Deputy Cin Clerk
CECELIA L WEBB, CIVIC
A sishmt Denav City Clerk
Pursuant to Resolution No. 40254- 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $26,120.00, to the Taubman Museum for Fiscal Year 2015 - 2016. Please
refer to www.roanokeva.gov /artsandculture with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Taubman
Museum. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely, �1tL�,,,,,,
Stephanie M. Moon Rey Ids, M �
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1 elepkmic (540)853 -2541
Fax: (540) 853 -1145
S I'ITHANIE M. MOON R EYNOLUS, MMC E-mail: eler k(p)r0an. keva....
City Clerk
June 2, 2015
Charles Price, Executive Director
Harrison Museum of African American Culture
P. O. Box 12544
Roanoke, Virginia 24026 -2544
Dear Mr. Price:
JONATHAN F. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City CICrA
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 2 2014, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $23,000.00, to the Harrison Museum of African American Culture for Fiscal
Year 2015 - 2016. Please refer to www.roanokeva.gov /artsandculture with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Harrison
Museum of African American Culture. It is hoped that the City's investment plays a
significant role in your ongoing progress and development.
Sincerely,
M
Stephanie n Revn MM�
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)R53 -2541
For (540)953 -1145
Yl ETIIANIE h1. MOON REYNOLDS, MMC E-�nnil: elerkrn }Oanoke......
JONATHAN E.CRAFI',CMC
City Clerk
Deputy City Clerk
June 2, 2015
CECELIA T. WERD, CMC
A :.i.taut Deputy Croy C'krk
Jefferson Center Foundation, Ltd.
541 Luck Avenue, S. W., Suite 221
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $30,000.00, to the Jefferson Center Foundation, Ltd. for Fiscal Year 2015 -
2016. Please refer to www.roanokeva.gov /artsandculture with regard to disbursement
of funds.
The City of Roanoke values and appreciates the many contributions of the Jefferson
Center Foundation, Ltd. It is hoped that the City's investment plays a significant role in
your ongoing progress and development.
j//�Sinnc�,errelly0� � � W ^ rv/'_"�J�
A 1 M' 0 J
Stephanie M. Moon Reyno MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephene; (540)853 -2541
Fux: (540) 853 -1145
KIT:PI [AN IE M. MOON REYNOLDS, MMC
P. nuid: elerk(a'.... crn.gnv
(in( let k
June 2, 2015
Amy G. Moorefield, Chair
Roanoke Arts Commission
2032 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Moorefield:
JON A'I'11 AN E. CRA1- I', CM('
Deputy City Clerk
('ECELIA "r. WEDD, C'MC
A,00..t Depuy City Clerk
Pursuant to Resolution No. 40254060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $2,000.00, to the Roanoke Arts Commission for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Arts Commission. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Td,hpnc (5411)853 -2541
Fac (540)853 -1145
51'P:1'IIANIE N6 h100N Rlil'NOLD.ti, M61 (' ,.,01: derk(nhoamkeya.,u JONATIIAN E.CRAP -C NIC
City Clerk Npoly City Clerk
CECELIA T. WERO, CMC
Assistant Depnb' City Clerk
June 2, 2015
Young Audiences of Virginia, Inc.
420 North Center Drive, Suite 239
Norfolk, Virginia 23502
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $5,000.00, to Young Audiences of Virginia, Inc., for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of Young
Audiences of Virginia, Inc. It is hoped that the City's investment plays a significant role
in your ongoing progress and development.
Sincerely,
Stephanie M. Moon Reyno s, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Romloke, Virginia 24011 -1536
'ldepLonc (541)853-2541
Fnx: (54() 851 -1145
SI I:1'IIANIE M. MOON REYNOLDS, MM(. E- ,Dull: ala'kGfrpanokevn.gov
City (' let k
June 2, 2015
Eleanor D. Wilson Museum
Hollins University
P. O. Box 9679
Roanoke, Virginia 24020
Attn: Executive Director
Dear Sir or Madam:
JON ki CAN Y.. CRAF 1, CMC
lkpnly Cit) Clerk
CF( FLIA'1. WI:)), CMC
Arvislnnl Ilepuly Cit, Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $9,000.00, to the Eleanor D. Wilson Museum for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.aov ( artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Eleanor D.
Wilson Museum. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
0Sincerely,
Stephanie M. (n RaIds, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Aveuue, S. W., Suite 456
!' Roanoke, Virginia 24011 -1536
I rlephmm: (540) 8533541
Fns: (540)853 -1145
SI'FPF AN IF NI. MOON 111 ?YNOLDS, MMC P: mail: derk(n:romakeva . gov
City Clerk
June 2, 2015
Roanoke Children's Theatre
P.O. Box 4392
Roanoke, Virginia 24015
Attn: Executive Director
Dear Sir or Madam:
JONA'p IAN E. CRAFT, Cal('
Deputy City Clerk
CECELIA 1.. WEBB, CMC
Assistant Uepnty City Clerk
Pursuant to Resolution No. 40254 - 060115 adopted by the Council of the City of
Roanoke at a regular meeting held on June 1, 2015, Council concurred in and approved
the recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $7,600.00, to the Roanoke Children's Theatre for Fiscal Year 2015 - 2016.
Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Roanoke
Children's Theatre. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
Stephanie M. Moon ley nol MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Office of Management and Budget
Susan Jennings, Art and Culture Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of 7uae, 2015.
No. 40254- 060115.
A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts
Commission's ( "Arts Commission ") allocation of City finds to various nonprofit agencies for Fiscal Year
2015 -2016.
WHEREAS, the Fiscal Year 2015 -2016 budget approved by City Council for the Roanoke Arts
Commission provides for funding in the amount of $269,220 including $2,000, which was set aside for the
Arts Commission funding;
WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was necessary for
such agencies to file applications with the Arts Commission Agency Funding Advisory Committee;
WHEREAS, requests for City finding in the total amount of $353,000 were received by the
Committee from sixteen (16) agencies; and
WHEREAS, after studying each application and holding rating and allocation meetings, the
Committee recommended and the Ails Commission approved allocation offunding in the amount of $269,220
to such agencies and the Arts Commission for Fiscal Year 2015 -2016, subject to City Council approval.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
Council concurs with and approves the recommendations of the Roanoke Arts Commission's allocations for
funding in the amount of $269,220 for various nonprofit agencies for Fiscal Year 2015 -2016 and the Ails
Commission, as more particularly set forth in the City Council Agenda Report dated June 1, 2015, to Council,
and the attachment to that report.
ATTEST:
�YYI, �OtM�.✓
City Clerk. A
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 2015.
No. 40255- 060115.
AN ORDINANCE to transfer funding to specific Art Commission agencies,
amending and reordaining certain sections of the 2015 -2016 General Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Subsidies
01- 310 - 5221 -3700
$(269,220)
Local Colors
01- 310 - 5221 -2276
23,000
Center in the Square
01- 310 - 5221 -3706
5,000
Virginia Museum of Transportation
01- 310- 5221 -3714
25,000
Roanoke Symphony Orchestra
01- 310 - 5221 -3736
33,000
Mill Mountain Theatre
01- 310 - 5221 -3749
20,000
Opera Roanoke
01- 310 - 5221 -3762
20,000
Science Museum of Western Virginia
01- 310 -5221 -3774
22,000
Roanoke Ballet Theatre
01- 310- 5221 -3779
8,500
Southwest Virginia Ballet
01- 310 - 5221 -3794
10,000
Young Audiences of Virginia
01- 310 - 5221 -3802
5,000
Taubman Museum of Art
01- 310 - 5221 -3910
26,120
Harrison Museum /African - American Culture
01- 310 -5221 -3913
23,000
Jefferson Center Foundation LTD
01- 310 -5221 -3944
30,000
Roanoke Arts Commission
01- 310 - 5221 -3961
2,000
Eleanor D. Wilson Museum
01- 310 - 5221 -3975
9,000
Roanoke Children's Theatre
01- 310 -5221 -3984
7,600
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: yy��
Y� irk. k
City CI
1W CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Recommendations of the Roanoke Arts Commission on Arts
and Cultural Agency Funding for FY -2016
Background:
The Roanoke Arts Commission Agency Funding Advisory Committee budget, in
the amount of $269,220, was established by City Council with the adoption of
the General Fund budget for FY 2015 -16 on May 11, 2015. Of this total
amount, $2,000 was set aside for the Arts Commission to carry out its annual
work plan.
A mandatory pre - proposal meeting was held in December, 2014 to assist the
agencies and organizations with the application process. Applications which
included procedures and ratings criteria were distributed to all former
recipients and other interested organizations. Organization representatives
were offered training in the use of the United Way's application system.
Applications from sixteen (16) agencies totaling $353,000 were received as
indicated on Attachment A. These agencies each applied for funds to support
specific exhibitions, performances or educational programs.
Committee members thoroughly studied each application and interviewed
representatives of the applicant organizations prior to a rating and allocation
meeting held in April, 2015. Through the application, organizations are
required to demonstrate how their proposal would support implementation of
the City's Arts and Cultural Plan. Agencies were also rated on other indicators
such as effective management and financial health, collaboration and if the
proposed program meets a need in the community. The committee also
considered the report from the program monitor, Susan Jennings, Arts and
Culture Coordinator, on the performance of the organizations funded the
previous fiscal year. The monitor collects quarterly reports and conducts an
annual site visit. The committee presented the recommendations to the entire
Arts Commission and these recommendations were unanimously approved on
April 21, 2015 to present to City Council as attached.
Agencies were then notified of the Arts Commission recommendations and
tentative funding allocations, subject to final approval by City Council.
Considerations:
The funding criteria by which applications are scored also reflect the major
priority areas established by City Council in the Budgeting for Outcomes
process.
Recommended Action:
Concur with and approve the Roanoke Arts Commission's allocation for funding
various nonprofit agencies for fiscal year 201 5 -2016 as set forth in Attachment
A to this report.
Adopt the accompanying budget ordinance to transfer $269,220 as cited on
Attachment A from the Roanoke Arts Commission Agency Funding Advisory
Committee into accounts to be established by the Director of Finance within the
Roanoke Arts Commission budget.
stopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Susan Jennings, Arts and Culture Coordinator
Roanoke Arts Commission FY 2016 Funding Recommendations
Omnnbatlnn IFY2015Fundina IFY2016Reauest IFY2016 Recommendation
rter in the Square
Did not Apply
nmunity HS Marginal Arts Festival
$5,000
anor D. Wilson Museum
$10,000
ndin Theatre Foundation
$6,000
risen Museum of African American Culture
$23,000
Iorical Society of Western VA
$11,000
'erson Center Foundation LTD
$30,000
at Colors of Western VA
$23,000
Mountain Theatre
$8,000
ara Roanoke
$20,000
3noke Ballet Theatre
$7,000
3noke Children's Theatre
$8,000
3noke Symphony Orchestra
$29,000
3noke Valley Reads
$7,000
=_nce Museum of Western VA
$18,000
3noke Valley Sister Cities
$0
rthwest Virginia Ballet
$9,000
ibman Museum of Art
$29,000
Museum of Transportation
$25,000
ing Audiences of Virginia
Did not Apply
3noke Arts Commission
$1,220
not
NIN M.-
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540)X53 -2541
Fax: (540) 853 -1145
E -mnil: c1- 1,C`roanokavn.gov
June 2, 2015
JONATHAN E. CRAFT, CMC
Deputy City Clerk
C'ECEUA T. WEBB, CMC
MAm.ta Deputy City Clerk
I am attaching copy of Resolution No. 40256- 060115 designating the area of the City of
Roanoke situated at 425 Church Avenue, S. W., 0 Church Avenue, S. W., Roanoke,
Virginia, 407 Church Avenue, S .W., and 420 Church Avenue, S. W., as a revitalization
area in accordance with Section 36.55.30:2.A, Code of Virginia (1950), as amended;
and authorizing the City Manager to execute the necessary documents, provide any
additional information, and to take any necessary actions to advise the Virginia Housing
Development Authority of such designation.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 1, 2015.
Sincerely, 1n,,
Stephanie .fMoon Rey ollds
City Clerk
Attachment
PC: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Wayne Bowers, Director, Economic Development
Amelia C. Merchant, Director, Office of Management and Budget
V .Ary.
�Ai Ytl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 2015.
No. 40256- 060115.
A RESOLUTION designating the area of the City of Roanoke, Virginia situated at 425 Church,
S.W., Roanoke, Virginia, 0 Church Avenue, S.W., Roanoke, Virginia, 407 Church Avenue, S.W.,
Roanoke, Virginia, and 420 Campbell Avenue, S.W., Roanoke, Virginia, as a revitalization area in
accordance with Section 36- 55.30:2.A, Code of Virginia (1950), as amended; and authorizing the City
Manager to execute the necessary documents, provide any additional information, and to take any
necessary actions to advise the Virginia Housing Development Authority (VHDA) of such designation.
WHEREAS, Fifth & Church LLC, a Virginia limited liability company is the owner of certain
real property, all situated within the City of Roanoke, Virginia, more particularly described as 425
Church Avenue, S.W., being Official Tax Map No. 1011206; 0 Church Avenue, S.W., bearing Official
"Pax Map No. 1011209; 407 Church Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No.
1011210; and 420 Campbell Avenue, S.W., bearing Official Tax Map No. 1011202 (collectively, the
Area Properties);
WHEREAS, Fifth & Church LLC are redeveloping the buildings and improvements within the
Area Properties by creating 56 new apartment dwellings with tenant amenities and approximately
5,500 square feet of nonresidential commercial space, to be known as The Locker Room and more
particularly set forth in the City Council Agenda Report dated June 1, 2015 (Project);
WHEREAS, Fifth & Church LLC is seeking permanent financing from VHDA for this Project
and pursuant to Section 36- 55.30:2.A, Code of Virginia (1950), as amended, the City may designate
the Area Properties as a revitalization area; and
WHEREAS, the City desires to designate the Area Properties as a revitalization area.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council hereby finds and determines as follows:
(a) the industrial, commercial and other economic development of the Area
Properties will benefit the City of Roanoke but the Area Properties lack the
housing needed to induce manufacturing, industrial, commercial, governmental,
educational, entertainment, Community development, healthcare or nonprofit
enterprises or undertakings to locate or remain in the Area Properties; and
(b) private enterprise and investment are not reasonably expected, without
assistance, to produce the construction or rehabilitation of decent, safe and
sanitary housing and supporting facilities that will meet the needs of low and
moderate income persons and families in such Area Properties and will induce
other persons and families to live within the Area Properties and thereby create a
desirable economic mix of residents in the Area Properties.
2. Pursuant to Section 36- 55.30:2.A, Code of Virginia (1950), as amended, and based on
the findings and determinations set forth in this Resolution, City Council hereby designates the Area
Properties as a revitalization area.
3. City Council further finds and determines that the nonhousing portions of the Project,
consisting of approximately 5,500 square feet of nonresidential commercial space and as more
particularly described in the City Council Agenda Report dated June 1, 2015, are necessary and
appropriate for the revitalization of the Area Properties and the industrial, commercial, or other
economic development of the Area Properties.
4. The City Manager is authorized to execute any necessary documents, provide any
additional information and take any necessary actions to advise VHDA of City Council's
2
determinations set forth this Resolution and designation of the Area Properties as a revitalization area
pursuant to Section 36- 55.30:2.A, Code of Virginia (1950), as amended.
ATTEST:
City Clerk.
04
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Designation of Property Located at 425 Church Avenue, S.W.,
0 Church Avenue, S.W., 407 Church Avenue, S.W., and 420
Campbell Avenue, S.W. as Being a Revitalization Area in Order
to Facilitate Project Financing by the Virginia Housing
Development Authority (VHDA)
Background:
On May 20, 2013, by Ordinance No. 39671 - 052013, City Council authorized
execution of a sales contract between the City and Fifth & Church LLC for the
purchase and subsequent renovation of the former YMCA building at 425
Church Avenue, S.W. identified as Official Tax Map No. 1011206, and two
adjacent parking lots located at 0 Church Avenue, S.W. (Official Tax Map No.
1011209), and 407 Church Avenue, S.W. (Official Tax Map No. 1011210).
Pursuant to that contract, the City and Fifth & Church LLC closed on the sale of
the three parcels on July 1, 2013. Fifth & Church LLC also acquired from the
YMCA property located at 420 Campbell Avenue, S.W. designated as Official Tax
Map No. 1011202, the former YMCA Annex, and has diligently pursued the
renovation and construction of the contemplated improvements to the former
YMCA Building and the adjacent Annex, a project known as the Locker Room.
The Locker Room project is significant for the long term growth and vitality of
the western end of downtown Roanoke. The approximately $8 Million
renovation project of these long vacant structures will result in 56 new
apartment dwellings with approximately 15,000 square feet of tenant
amenities, and approximately 5,500 square feet of additional non - residential/
commercial space. The project's permanent financing is being undertaken
through the Virginia Housing Development Authority (VHDA). Pursuant to
Section 36- 55.30:2.A of the Code of Virginia 1950, as amended, VHDA requires,
as part of its financing due diligence, that the City Council designate the
location of the Locker Room project as a Revitalization Area, and make a
determination that the non - housing component of this mixed use development
is necessary and appropriate for the revitalization and the continued
commercial and economic development of the area surrounding the Locker
Room project.
Considerations:
The City's role in facilitating, supporting, and sustaining the long term
revitalization of these two significant structures located along the Church
Avenue and Campbell Avenue corridors is a key component of the goal of
maintaining downtown Roanoke as the center of the region. The Locker Room
project also supports the City's efforts to expand mixed - income housing
choices in downtown and adds to the expansion of commercial opportunities
along two corridors which link the core of downtown to the Old Southwest and
West End neighborhoods to the west.
City Council is being requested to designate the former YMCA property,
comprised of Official Tax Map Nos. 1011206, 1011209, and 1011210, and the
former YMCA Annex property, identified as Official Tax Map No. 1011202, a
Revitalization Area; and further determine that the non - housing portions of this
project are necessary and appropriate for the revitalization of the Area, and will
facilitate and support the continued commercial and economic development of
downtown, as required by the VHDA.
Recommended Action:
Adopt a Resolution which designates the former YMCA Building located at 425
Church Avenue, S.W., the adjacent parking areas located at 0 Church Avenue,
S.W. and 407 Church Avenue, S.W., and the former YMCA Annex located at 420
Campbell Avenue, S.W. a Revitalization Area pursuant to Section 36- 55.30:2.A
of the Code of Virginia, 1950, as amended; and further determine that the non -
housing portions of the project are necessary and appropriate for the
revitalization and continued commercial and economic development of the
Revitalization Area and downtown Roanoke.
Authorize the City Manager to execute any necessary documents, provide
additional information, and to take any necessary actions to advise the VHDA of
Council's designation and determination set forth above and /or document such
designation or determination.
Q_P -------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Economic Development Director
1�
S I'EPIIANIE M. MOON REYNOLDS, MMC
City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540)853 -2541
Fax: (540)853 -1145
F. -mail derk(ulroanokeva . gov
June 2, 2015
JONATHAN E. CRAFT, CMC
Uepm,v City Clerk
CECELIA T. WEER, CMC
A,,io.at Oeputy City Clerk
I am attaching copy of Ordinance No. 40257- 060115 authorizing the City Manager to
enter into and execute a Intergovernmental Agreement for a Joint Public Radio System
with Roanoke County and Franklin County, pursuant to Section 15.2 -1300, Code of
Virginia (1950), as amended, for the establishment, maintenance, and operation of the
Roanoke Valley Radio System; and terminating the existing intergovernmental
agreement between the City and Roanoke County for the operation of such system,
upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 1, 2015, and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon R Holds, MC
City Clerk
Attachment
pc: Thomas C. Gates, County Administrator, Roanoke County, 5204 Bernard Drive,
Roanoke, S. W., Virginia 24018
Richard E. Huff, Il, County Administrator, Franklin County, 255 Franklin Street,
Suite 112, Rocky Mount, Virginia 24151
Daniel J. Callaghan, City Attorney
i sr'
$�r
IN THR COUNCIL OF'I'I -IE U rY OF ROANOI<b; VIRGINIA
The 1st day of June, 2015.
No. 40257- 060115.
AN ORDINANCE authorizing the City Manager to enter into and execute an Intergovernmental
Agreement for a Joint Public Radio System ( "Agreement") with Roanoke County and Franklin County
pursuant to Section 15.2 -1300 of the Code of Virginia (1950) as amended, for the establishment,
maintenance, and operation of the Roanoke Valley Radio System; terminating the existing
intergovernmental agreement between the City and Roanoke County for the operation of such system,
upon certain terms and conditions, and dispensing with the second reading of this ordinance by title.
WHEREAS, the City of Roanoke ( "City ") entered into an agreement with Roanoke County on
December 17, 1997, as such agreement was subsequently amended ( "1997 IGA "), for the joint
establishment, installation, and maintenance of the Roanoke Valley Radio System, which consisted of a
regional 800 MHz trunking public safety radio, and related equipment ('System "), which System served
to assist and facilitate radio communications between the City and Roanoke County's first responders
and provide better emergency radio coverage of the Roanoke Valley;
WHEREAS, in January 2012, the 1997 IGA was terminated, and the City and Roanoke County
entered into a new intergovernmental agreement for the maintenance and operation of the System
( "2012 IGA "), in connection with the upgrade of the System from an analog standard to a digital
standard;
WHEREAS, Franklin County has now requested permission from the City and Roanoke County
to join and become a partner in the System; and
WHEREAS, the City and Roanoke County have determined that it is in the localities' best
,interests for Franklin County to become a partner in the System, and desire to terminate the 2012 IGA,
and enter into the Agreement with Franklin County for the operation and maintenance of the System.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Ro noke as follows:
I. The City Manager is authorized to enter into and execute on behalf of the City of
Roanoke, in a form approved by the City Attorney, pursuant to Section 15.2 -1300 of the Code of
Virginia (1950) as amended, the Agreement among Roanoke County, Franklin County, and the City of
Roanoke, that governs the terms, conditions, and obligations of each of the three localities with respect
to the establishment, maintenance, and operation, of the System, including but not limited to, how the
costs for commonly owned equipment shall be shared among the three localities. The Agreement shall
be upon such terns mud conditions as are more particularly described in the City Council Agenda Report
dated June 1, 2015, and substantially similar to the Agreement attached to that report.
2. The City Manager is further authorized to terminate the 2012 IGA between the City and
the County of Roanoke upon commencement of the Agreement.
3. The City Manager is authorized to execute such other documents, in a form approved by
the City Attorney, and take such other actions that are necessary to perform, administer, and enforce the
Agreement and terminate the 2012 IGA.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST: �y' "y' " {l
�y Clerk.
��
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 1, 2015
Subject: Intergovernmental Agreement- Roanoke Valley Radio System
Background:
The Roanoke Valley Radio System ( "RVRS ") was originally established in 1997,
between the City and Roanoke County, and provided for the operation and
maintenance of a joint public safety radio system shared between the two
localities to better coordinate and facilitate communications by and between
the localities' first responders. The RVRS was governed by an intergovernmental
agreement ( "1997 IGA ") between the City and Roanoke County dated December
17, 1997, which was amended several times. The 1997 IGA was later
terminated, and a new IGA between the City of Roanoke and Roanoke County
dated December 14, 2011( "2011 IGA ") was entered into between the two
localities to provide for the continuation of the RVRS, and the responsibilities of
the parties' in connection with the transition of the RVRS from an analog based
system to a digital system. Under the 2011 IGA, both localities share in the
costs of maintenance, repair, and replacement of the radio system's equipment
that is commonly owned by each locality. Franklin County has now petitioned
the City of Roanoke and Roanoke County to become a member of the RVRS.
Considerations:
The City of Roanoke and Roanoke County each believe that it is in the localities'
best interests to allow Franklin County to become a member of the RVRS. This
will permit a greater portion of the Roanoke Valley to be covered by the RVRS,
which will allow greater coordination and communication by and among the
localities' first responders in responding to emergencies. In addition, this will
result in decreased costs for each locality in operating and maintaining the
system. It is anticipated that the City of Roanoke will save $35,000 annually in
operating and maintenance costs. Franklin County has agreed to contribute the
amount of $217,748 to the RVRS, as its proportionate share of the costs of the
radio system to "buy in" to the RVRS.
In order for Franklin County to become a member of the RVRS, the current IGA
between the City and Roanoke County will need to be terminated, and a new
IGA ( "2015 IGA") entered into by and among the three localities. All parties have
agreed to the terms and conditions contained in the proposed 2015 IGA, a copy
of which is attached to this report. In keeping with the terms and conditions of
the 2011 IGA between the City and Roanoke County, under the proposed 2015
IGA the three localities will share in the costs of maintenance, upgrades, and
repair and replacement of the RVRS equipment that is commonly owned by each
locality.
Section 15.2 -1300 of the Code of Virginia (1950) as amended, requires
authorization and approval by the governing body of each locality that is a
party to an intergovernmental agreement, before the IGA may be entered into
by that locality.
Recommended Action:
Authorize the City Manager to execute an Intergovernmental Agreement with
Roanoke County and Franklin County, substantially similar to the one attached
to this report, in aform approved by the City Attorney.
-LILT --------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
THIS INTERGOVERNMENTAL AGREEMENT ( "Agreement') for the
establishment of a Joint Public Safety Radio System referred to herein as the Roanoke Valley
Radio System ( "RVRS "), is entered into as of the day of , 2015, amongst the CITY
OF ROANOKE, VIRGINIA, a Virginia municipal corporation ( "City of Roanoke "), the
COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia ('Roanoke
County "), and the COUNTY OF FRANKLIN a political subdivision of the Commonwealth of
Virginia. ('Franklin County," and, together with the City of Roanoke and Roanoke County, the
'Partners "),
RECITALS
WHEREAS, each of the Partners has the power to establish a system that serves the fire,
police, emergency and other radio communications of their respective localities; and
WHEREAS, pursuant to an Intergovernmental Agreement dated
( "Agreement "), the City of Roanoke and Roanoke County entered into a joint intergovernmental
agreement that established the RVRS that facilitated fire, police, emergency, and other public
safety radio communications between those localities,
WHEREAS, the County of Franklin desires to become a Partner in the RVRS, and the City
of Roanoke and Roanoke County desire that Franklin County become a Partner,
WHEREAS, the Partners have determined that it is in their mutual best interest to jointly
cause the existing Roanoke Valley Radio System's 800 MHz trunked radio communications
system, as described in the System Diagram attached as Appendix A which is incorporated herein,
to be equipped to serve the fire, police, emergency and other public safety radio communication
needs of the Partners,
WHEREAS, pursuant to Section 15.2 -1300 of the Code of Virginia, 1950, as amended (the
"Code'), the Partners have determined to exercise jointly their powers with respect to the System
(as defined below), as provided for in this Agreement, whose governing bodies have adopted
ordinances as required by Section 15.2 -1300 of the Code, approving this Agreement in
furtherance thereof; and
WHEREAS, the Partners desire to enter into this Agreement for the purpose of providing
the details relating to the operation of the System and the relationship among the Partners, as
required under Section 15.2 -1300 of the Code.
WITNESSETH
THAT FOR AND IN CONSIDERATION of the mutual covenants and agreements
contained herein, and the above recitals which are incorporated by reference herein, the parties
hereto pursuant to the provisions of Section 15.2 -1300 of the Code of Virginia (1950), as amended,
do covenant and agree to the following:,
- .vonaiomes.o +eso�
ARTICLE 1.
DEFINITIONS
"Agreement" shall mean this Intergovernmental Agreement, and any and all amendments
hereto
"Associated System Assets" shall mean System assets and equipment not designated as
Fixed Network Equipment, which is required for operation of the System, and shall include and
not be limited to, buildings, dispatch center furniture, fences, generators, grounding systems,
HVAC systems, rights of way, roadways, site leases, towers, uninterruptible power supplies (UPS)
and the fire alerting equipment.
"Common Equipment" shall mean all equipment used by all Partners as further described
in Appendix B, including the System Core.
"Fixed Network Equipment" shall mean the infrastructure equipment necessary to
facilitate the use of subscriber units on the digital 800 MHz trunked radio system and other radio
communications systems. Fixed Network Equipment may include some Common Equipment.
"Subscriber Equipment" shall mean the mobile and portable radios used by the RVRS.
"System" shall mean the portions of the radio communications system that comprise the
RVRS to be jointly constructed and operated by the City of Roanoke, County of Roanoke, and
Franklin County.
"System Core" shall mean the prime location of the System, where all public
communication transmissions of the System are received and transmitted, located at Roanoke,
County's facility at 5425 Cove Road, Roanoke, Virginia, 24019.
"System Managers" shall mean the directors of the Partners' respective departments of
technology or departments of information technology, whom shall be responsible for the
management and operation of their locality's respective share of the System.
ARTICLE II
REPRESENTATIONS AND WARRANTIES
Each of the Partners respectively make the following representations and warranties, all of
which shall continue for the duration of this Agreement:
(a) It has full power and authority to enter into this Agreement and to consummate and
carry out the transactions contemplated by this Agreement. It has taken, or will take, all action
required by this Agreement and other applicable laws in connection therewith.
2evw1 1 1111 11m+1212 1
(b) It has duly authorized the execution and delivery of this Agreement by ordinance
adopted by its governing body.
(c) The execution and delivery of this Agreement and the performance of its
obligations hereunder are within its corporate powers, and will not conflict with, or constitute a
breach or result in a violation of (l) any Federal or Virginia Constitutional or statutory provision,
(2) in any material respect, any agreement or other instrument to which such party is a party or by
which it is bound, or (3) any order, rule, regulation, decree or ordinance of any court, government
or governmental authority having jurisdiction over it or its property.
(d) There is no litigation at law or in equity or any proceeding before any governmental
agency pending or, to its knowledge, threatened with respect to (I) its existence, (2) its authority to
execute and deliver this Agreement, (3) the validity or enforceability of this Agreement or the
transactions contemplated hereby, (4) the title of its officers who are executing this Agreement, or
(5) any authority or proceedings relating to its execution and delivery of this Agreement.
(e) It is a duly organized and validly existing public body politic and corporate.
ARTICLE III
DURATION OF AGREEMENT
This Agreement shall take effect upon its proper execution pursuant to and by ordinance of the
governing bodies of the parties hereto. The initial term of this Agreement shall be fifteen (15)
years following the date of this Agreement, unless otherwise terminated by the parties as provided
in Article X. Upon expiration of the term of the Agreement, this Agreement may be renewed
subsequent terms of five years each upon the mutual agreement of the parties, until terminated by
the parties as provided in Article X of this Agreement, or the Agreement is not otherwise renewed.
ARTICLE IV
PURPOSE
The purpose of this Agreement is to provide the terms and conditions of the joint undertaking
of the parties hereto with respect to the System as required by Section 15.2 -1300 of the Code. The
joint undertaking will involve shared operation and maintenance of the System, and all other
things necessary or proper to carry out the foregoing purpose. Details of governance, technical
operations and administrative management of the shared radio system will be maintained in a
separate document, the Roanoke Valley Radio System Governance and Operations Manual,
designated as Appendix C ,which is incorporated herein by reference and made a part of this
Agreement.
,,,_v,1,,v.1 Ill, Ill 11.1 „i
ARTICLE V.
SYSTEM CONSTRUCTION AND FINANCING
Section 5.1 "BUY IN" TO SYSTEM BY PARTNERS. The Partners acknowledge and
agree that Roanoke County has upgraded the existing System from an analog format to a digital
format, and incurred the initial costs in upgrading the System's infrastructure at its sole expense.
The Partners further acknowledge and agree that the City of Roanoke has already contributed its
share of the costs of the System's upgrade and transition to a digital format, by reimbursing the
County of Roanoke, the City of Roanoke's share of such costs in the amount of $1,470,202.00.
The Partners further agree that Franklin County will pay the amount of $217,747.67 to the County
of Roanoke, as Franklin County's required contribution to the System to become a partner in the
RVRS. Franklin County agrees to pay such amount to the County of Roanoke when Franklin
County, RVRS and Motorola Solution Inc. agree to system acceptance.
Section 5.2 FIXED NETWORK EQUIPMENT. The System shall be constructed with the
Partners jointly acquiring such Fixed Network Equipment as necessary to meet their individual
and mutual communication goals. The System will be comprised of two (2) simulcast cells one
providing day to day communications in Roanoke City and Roanoke County, and one providing
communications in Franklin County as outlined in the diagram of the System attached as
Appendix A.
The Partners agree that the costs for the maintenance, repair, and replacement of Fixed Network
Equipment shall be the responsibility of the Partner who owns the equipment, except for the
System Core, which costs shall be shared equally by the Partners. There shall be no charge to
Partners for access to Fixed Network Equipment at any site for radio communications purposes.
Section 5.3 ASSOCIATED SYSTEM ASSETS. The Partners agree that the costs for the
maintenance, repair, and replacement of Associated System Assets shall be the responsibility of
the Partner who owns the equipment..
Section 5.4 COMMON EQUIPMENT: The Partners agree that the costs for the
maintenance, repair, and replacement of Common Equipment shall be shared by the Partners. The
Purchasing Division of the Roanoke County Finance Department, or its successor agency, will
serve as the primary contractor for procurement purposes for Common Equipment.
Section 5.5 SUBSCRIBER EQUIPMENT. Each Partner will purchase and maintain its own
respective subscriber units.
Section 5.6 CLAIMS FOR COSTS OR DAMAGES. In the event that any claim for costs or
w x_muv i oinss wux i
damages is made against any Partner arising out of the Contract or as a consequence of the
operation of this Agreement, the Partners' System Managers, as defined herein, shall jointly
develop and recommend to their governing bodies a proposal for allocation of such costs or
damages and for settlement of any claim. If the System Managers are unable to agree to a
recommendation, the claim will then be handled in accordance with the procedure for "Resolution
of Disputes" as set forth in Section 7.3.
Section 5.7 FINANCING OF EQUIPMENT. The Partners hereby acknowledge that each
Partner may acquire and finance Fixed Network Equipment serving as part of the System to be
owned by that Partner, but located at sites owned by other Partners. The Partners agrees for the
benefit of each other Partner that no part of such equipment shall become, or it to be considered as
a fixture being affixed to such real estate, it being the intention of all Partners that such equipment
shall be and remain the property of the Partner acquiring such Fixed Network Assets. The Partners
acknowledge that the Partner acquiring such Fixed Network Assets may enter into a leasing or
other financing arrangement, including financing and security agreements for such Fixed Network
Assets with one or more third party financing entities. In connection therewith, the Partners (i)
consent to the installation of such Fixed Network Assets, (ii) disclaim any interest in the Fixed
Network Assets not acquired by such Partner, as fixtures or otherwise; and (iii) agree that such
Fixed Network Assets may be removed at any time by the third party financing entity without
recourse to legal proceedings, provided: (1) such removal is undertaken in compliance with the
provisions of the applicable financing arrangement and the access provisions applicable to each
Partner set forth herein, (2) the removal of such equipment does not reduce the functionality of the
remainder of the System thereby posing a threat to public health and safety, (3)the System Core is
not being removed, (4) written notice is provided to each of the Partner at least thirty (30) days
prior to such removal, and (5) the lien securing such equipment is only attached to equipment that
is owned by the Partner that financed the purchase of such equipment.
ARTICLE VI.
OWNERSHIP OF SYSTEM ASSETS
Section 6.1 EXISTING SITES AND EQUIPMENT. Ownership of the existing sites,
including all real and personal property at each site owned by the City of Roanoke, the County of
Roanoke and Franklin County, respectively, at the date of this Agreement, shall not change. Each
Partner shall retain ownership of any Associated System Assets, Fixed Network Equipment,
including FCC licensed radio equipment, or Subscriber Equipment currently owned by that
Partner.
Section 6.2 NEW SYSTEM EQUIPMENT. Ownership of any new Fixed Network
Equipment acquired by any Partner for use in the operation of the System shall remain with the
Partner purchasing such equipment, if purchased solely by that party. If purchased withjoint funds
of both parties, ownership shall be divided among the purchasing parties in the same proportion
that each party contributed toward the purchase.
Section 6.3 NEW SUBSCRIBER EQUIPMENT. Ownership of any new Subscriber
Equipment acquired for use in the operation of the System shall remain with the Partner
,1 aaou 111 1a5
purchasing such equipment.
Section 6.4 INVENTORY OF SYSTEM ASSETS. The Partners to this Agreement
shall cooperate in the development of an accurate inventory of substantial system assets, generally
defined as those assets exceeding One Thousand Dollars ($1,000) in value, to distinguish jointly
owned assets from assets to be individually owned by the Partners during the tens of this
agreement or upon its termination or cancellation.
ARTICLE VII
REPLACEMENT OF SYSTEM ASSETS
Section 7.1 EXISTING ASSOCIATED SYSTEM ASSETS. Each Partner represents
and warrants to the other Partners that the Associated System Assets owned by that Partner is
performing within acceptable specifications on the date of the signing of this Agreement by that
Partner. In the event that any existing Associated System Asset is not initially (within thirty days
of the date of this Agreement) performing within such specifications, it shall be the responsibility
of the owning Partner to replace such equipment with mutually approved equipment at that
Partner's expense. Each Partner is solely responsible for replacing Associated System Assets
owned by the Partner.
Section 7.2 NEW AND EXISTING COMMON EQUIPMENT. The Partners shall
be jointly responsible for the replacement as necessary of Common Equipment, to include system
software updates, utilized in the System for the mutual benefit of the Partners. Replacement costs
shall be shared equally by all partners unless as otherwise mutually agreed. Ownership of
replacement equipment shall be equally divided between the Partners unless as mutually agreed by
all Partners.
Section 7.3 SUBSCRIBER EQUIPMENT. Each Partner shall be solely responsible
for the replacement of all Subscriber Equipment owned by that Partner.
ARTICLE VIII
SYSTEM MANAGEMENT AND MAINTENANCE
Section 8.1 SYSTEM MANAGERS. The City of Roanoke, Virginia's Director of its
Department of Technology will serve as the City of Roanoke's System Manager, Roanoke
County's Director of Communications and Information Technology will serve as the County
System Manager. The Franklin County Emergency Communications Co- coordinator will serve as
Franklin County System Manager.
Section 8.2 SYSTEM MANAGER RESPONSIBILITIES. The RVRS System
Managers will jointly develop and implement policies and procedures necessary for the efficient
x_, Diu,i an`s ,s =l
and effective operation and maintenance of the combined System. In addition, they will oversee
maintenance functions of the system and be responsible for administrative functions, including
billing for maintenance. Finally, they will develop a record keeping system adequate to facilitate
the effective administration of this Agreement, to include accurate initial and on -going listings of
System assets owned by all Partners. The Partners desire that such inventory listing shall be
updated and verified on each anniversary date of this Agreement.
Section 8.3 RESOLUTION OF DISPUTES. Any System management issues that
cannot be resolved by the System Managers will be referred to the City of Roanoke, Virginia's
City Manager, Roanoke County's County Administrator and Franklin County's County
Administrator for review and resolution. If there is no resolution at this level, the issue will be
submitted to nonbinding alternative dispute resolution procedures as shall be agreed upon by the
parties
Section 8.4 SYSTEM ASSET MAINTENANCE & UPGRADES
Associated System Assets — Cost and labor associated with the routine maintenance of
Associated Systems Assets shall be the responsibility of the Partner who owns the equipment.
Each Partner must maintain Associated Systems Assets in a manner that will not interfere with the
operation of the combined System. Expenses for major repairs, including the overhaul or
replacement of major units such as a generator, tower, or UPS, will be the responsibility of the
Partner that owns or ]cases the site where the equipment is to be replaced.
Common Equipment- The costs for maintaining the System Core shall be shared equally
by all Partners. The maintenance of the remaining equipment is the responsibility of the Partner
which owns the Equipment. Maintenance expense shall be shared on all the components of the
Common Equipment. Roanoke County shall serve as the contracting agent as it pertains to this
agreement for the establishment of a maintenance contract with Motorola Solutions, Inc. The City
of Roanoke System Manager and the Franklin County System Manager shall have a right of
approval before Roanoke County enters into such a contract and upon any changes to such a
contract. Roanoke County shall bill for the Franklin County and the City of Roanoke portion of
the Agreement , which shall be based on a division of the costs for the Common Equipment
maintenance.
Software Upgrades & AntiVirus — It is imperative that the proper software versions and
anti -virus signatures be maintained at satisfactory versions. All Partners shall be jointly and
equally responsible for the costs associated with software upgrades. Software upgrades will be
conduct in a timely manner, as defined by the Governance. Planning for, funding of and
scheduling of software upgrades, and necessary equipment upgrade and or replacement, will be
coordinated through the Governance team, as defined in the Roanoke Valley Radio System
Governance and Operations Manual — as described in Appendix C.
Common Equipment — All Partners shall be jointly responsible for the maintenance of
the Common Network Equipment beginning when Franklin County, RVRS and Motorola
Solutions, Inc. agree to system acceptance.
1.21'_11.11 I'll 115 "TV'.1
Any costs with Associated System Assets used by only one Partner shall be paid
exclusively by that Partner. Maintenance or costs not covered by such a contract will be agreed to
in advance by all Partners and paid by Roanoke County. Roanoke County will invoice the City of
Roanoke, Virginia, and Franklin County for the agreed upon portion of the bill. All invoices from
either party shall be paid in full by the other party within 30 days of the invoice date. Roanoke
County will keep detailed records of such maintenance actions for a period not less than 3 years.
These records shall be available for review by the City of Roanoke, Virginia's System Manager
and Franklin County's System Manager upon request.
Maintenance expenses may include, but are not limited to, Motorola Solutions, Inc. or
other maintenance contracts for repair or replacement of cards, boards, units, replacement parts
and preventative maintenance of the Fixed Network Equipment that is utilized in the System for
the mutual benefit of all Partners.
When the capacity of the system is no longer adequate to meet the aggregate needs of the
parties, or as new technologies emerge that will provide an improved radio system, the Partners
shall jointly pursue the acquisition of additional frequencies or equipment necessary to utilize such
technologies or frequencies. A mutually agreeable cost sharing arrangement shall be negotiated by
the Partners for the acquisition of necessary equipment, and incorporated as an amendment to this
Agreement.
Subscriber Equipment— Each Partner shall be solely responsible for maintenance, repair,
and replacement of Subscriber Equipment owned by that Partner.
Section 8.5 ADDITION OF NEW GOVERNMENTAL USERS. RVRS System
Managers must agree to the conditions under which additional governmental users that do not have
radio unit allocations may be added to the System. The governing body of each party to this
Agreement shall formally agree to any third party addition to the RVRS.
Section 8.6 GOVERNING BOARD. As stated in the governance policy attached as
Appendix C, the Department Managers and Radio Managers of the respective Departments of
Technology of each Partner shall comprise the governing board for purposes of management and
oversight of this Agreement.
ARTICLEIX.
INSURANCE OF EQUIPMENT
Roanoke County shall insure the personal property (Fixed Network Assets) that comprises
equipment located at either the Roanoke County or City of Roanoke sites. Roanoke County shall
maintain an insurance deductible of not more than $1000 per occurrence, subject to the availability
on the commercial market, or otherwise will not hold City of Roanoke, Virginia, liable for any
amount over 50% of the deductible per occurrence as a result of damage or loss occurring to the
equipment that is covered by insurance. The County may bill City of Roanoke, Virginia for the
cost differential in insurance premiums resulting from adding Roanoke City equipment locations
to Roanoke County's current insurance policy. Associated System Assets that are eligible to be
insured under Roanoke County's policy may also be insured in the same manner with the owning
agency being responsible for the additional insurance premiums.
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1 "I'll o1212 I
Franklin County shall insure the personal property (Fixed Network Assets) that comprises
equipment located at Franklin County Communication sites.
Common Equipment insurance costs shall be shared equally by all Partners.
ARTICLE X
TERMINATION OF AGREEMENT
Section 10.1 RIGHT TO WITHDRAW. Any Partner to this Agreement has the right to
withdraw from this Agreement after its initial term. No such termination shall become effective
until twenty -four (24) months after written notice thereof shall have been given to all the other
Partners.
Section 10.2 DISPOSITION OF JOINT EQUIPMENT. In the event of termination or
cancellation of this Agreement, equipment purchased with joint funds of the Partners shall remain
on the site to which assigned, and the terminating Partner shall be reimbursed for its share of the
equipment purchased with joint funds. The reimbursement shall be the original cost less
depreciation, as determined by an independent auditor qualified to value public radio systems
jointly selected and compensated jointly in equal amounts by all Partners. Reimbursement shall
occur within twelve (12) months of the date of termination.
Section 10.3 DISPOSITION OF SEPARATE EQUIPMENT. The terminating
Partner may remove any or all of its own separate equipment, unless the removal of the equipment
will render the System inoperable. In such case, the Partner may not remove the equipment, but
shall be reimbursed pursuant to section 10.2.
ARTICLE XI
MISCELLANEOUS
Section 11.1 AMENDMENTS. This Agreement may not be amended, modified or
otherwise altered without the express written consent of all Partners.
Section 11.2 SEVERABILITY. If any provision of this Agreement is held invalid by
any court of competent jurisdiction, the holding will not invalidate any other provision.
Section 11.3 GOVERNING LAW. This Agreement will be governed by the laws of the
Commonwealth of Virginia.
Section 11.4 COUNTERPARTS. This Agreement may be simultaneously executed in
several counterparts, each of which will be original and all of which taken together will constitute
one and the same instrument.
212a111i ouIs5IDszi
Section 11.5 TERMINATION OF EXISTING JOINT AGREEMENT. The parties
agree that the joint intergovernmental agreement between the City of Roanoke, Virginia, and the
County of Roanoke, Virginia, dated on or around January 2012, is hereby terminated and
superseded by this Agreement. The parties represent that neither has any obligations due and
owing the other under the terms of such agreement.
APPENDICES
A. SYSTEM DIAGRAM
B. SYSTEM INVENTORY
C. ROANOKE VALLEY RADIO SYSTEM GOVERNANCE AND OPERATIONS
MANUAL, which is made a part of and incorporated into this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on their
behalf by their duly authorized officers:
ATTEST:
By:
Title:
Date:
Authorized pursuant to Ordinance No.
x_1`w1 1 a111asa sa
10
CITY OF ROANOKE, VIRGINIA, a
Virginia municipal corporation
Title:
Date:
COUNTY OF ROANOKE, VIRGINIA
m
Title:
Date:
ATTEST:
By:
Title:
Date:
Authorized pursuant to Ordinance No.
COUNTY OF FRANKLIN, VIRGINIA
In
Title:
Date:
ATTEST:
By:
Title:
Date:
Authorized Pursuant to Ordinance No.
11^2,2111,1 01,,, o"52:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1'ele,hnn.: (540)851 -2541
E..a: (540)853 -1145
S I'EI'1 IAN I E M. MOON REYNOLDS, MMC E Al: el-W,YOanokeva.gov .IONA'111AN I,.('RAEI',CMC
City Clerk Deptay City Clerk
June 2, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
('ECELIA "1'. WEDD, CMC
Axsivtnnl Pepvty City Clerk
I am attaching copy of Resolution No. 40258 - 060115 authorizing the waiver of the City
of Roanoke's sovereign immunity in connection with a service agreement between the
City and Comcast Cable Communications Management, LLC, d /b /a Comcast Business,
and its operating affiliates, for the provision of internet services to City of Salem
Fire /EMS Station No. 2, located at 415 Electric Road, Salem, Virginia, for use in mutual
aid response via the City's fire dispatching system; and authorizing execution of the
service agreement between the City and Comcast in connection with the provision of
such services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 1, 2015.
Sincerely, '►'y►��''_`
S� M Moon Reynold
City Clerk
Attachment
pc: Tim Garst, Sales Representative, Comcast Cable Communications
Management, LLC, 1320 West Main Street, Salem, Virginia 24153
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
David Hoback, Chief, Fire /EMS
Simone Knowles, Manager, Purchasing Division
Sonya Roman, Acting E -911 Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of Tune, 2015.
No. 40258- 060115.
A RESOLUTION authorizing the waiver of the City of Roanoke's ( "City ") sovereign
immunity in connection with a service agreement between the City and Comcast Cable
Communications Management, LLC, d /b /a Comcast Business, and its operating affiliates
( "Comcast "), for the provision of internet services to City of Salem Fire/EMS Station No. 2, located
at 415 Electric Road, Salem, Virginia, for use in mutual aid response via the City's fire dispatching
system; and authorizing execution of the service agreement between the City and Comcast in
connection with the provision of such services.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
L This Council hereby waives its sovereign immunity with regard to the service
agreement for the provision of internet services to City of Salem Fire /EMS Station No. 2, located at
415 Electric Road, Salem, Virginia, for use in mutual aid response via the City's fire dispatching
system, as set forth in the Report of the City Attorney dated June 1, 2015.
2. The City Manager is hereby authorized to execute, for and on behalf of the City, in a
form approved by the City Attorney, a service agreement with Cmncast for the provision of such
internet services City of Salem Fire /EMS Station No. 2, a copy of which is attached to the
aforementioned Report of the City Attorney dated June 1, 2015.
ATTEST:
\w Q
City Cleric.
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 C RJRCI -I AVENUE, SW
ROANOKE, VIRGINIA 24011.1595
Honorable David A. Bowers, Mayor and
Members of City Council
TELEPHONE 540. 853.2431
FAX 540 -853 -1221
EMAIL ciryatry @manokewcm
June 1. 2015
Re: Service Agreement Requiring City to Indemnify and Hold Harmless
Comcast Business Services
Dear Mayor Bowers and Members of Council:
Timothy R. Spencer
Steven J. Talevi
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
-f he City of Roanoke's Department of Technology has requested connectivity to the City's computer network
at the City of Salem Fire /EMS Station No. 2, located at 415 Electric Road, Salem, Virginia for use in mutual
aid response via the City's fire dispatching system. The sole internet service provider that can provide the
level of service needed at this location is Comcast Cable Communications Management, LLC, d/b /a Comcast
Business, and its operating affiliates ( "Comcast ").
In order for the Fire /EMS Department to utilize the Comcast internet service, Comcast is requiring that the
City sign a service agreement for this purpose. The agreement contains a provision requiring the City to
indemnify and hold Comcast harmless, and to defend it in the event Comcast incurs any damages or anything
is damaged during the City's use of the service. An indemnification and hold harmless provision constitutes a
waiver of sovereign immunity, and any contract containing such a provision must be authorized by City
Council. Comcast has declined to delete this provision.
Attached is a resolution which authorizes City Council to waive the City's sovereign immunity for this
purpose and to authorize the City Manager to enter into the service agreement, such agreement to be approved
as to form by the City Attorney. The proposed service agreement is attached to this letter.
Consideration:
This agreement would require the City of Roanoke to waive its sovereign immunity for the purpose of and
during the time of internet connectivity by City Fire/EMS Department staff only.
Recommended Action:
Approve the attached resolution and authorize the City Manager to execute the service agreement with
Comcast.
Very truly yours,
Dantel J. allagha
City ttorney
DJC /Isc
c: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
°p4 CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540)853 -2831
Fex: (540)8534142
BARBARA A. DAMERON
Dire torof Finnnte
June 1, 2015
Dear Mayor Bowers and Members of City Council:
ANDREA F. TRENT
As,otnnl Director of Finance
Subject: April FYI 5 Financial Report - City of Roanoke
March FYI 5 Financial Report - Roanoke City Public Schools
The following financial report provides a summary of the City's financial results for the
ten months ended April 30, 2015 and Roanoke City Public Schools for the nine months
ended March 31, 2015.
General Fund
Year -to -date general fund revenue recognized was 82.1% of FYI estimated revenue.
FYI revenue by year -end is projected to exceed the FYI adopted budget by
approximately $4.9 million. A request to appropriate a portion of this additional
funding will be forthcoming. FYI year -to -date revenues increased 2.8% or $5.8
million compared to the same period in FY14. The increase was primarily due to
higher General Property, Sales, Meals and Transient Occupancy tax revenues. Also
contributing to the increase were increased reimbursements from the Commonwealth
for Street Maintenance. The increase was partially offset by the reinstatement of Local
Aid to the Commonwealth and a refund of prior year's bank franchise fees to Bank of
America.
Year -to -date expenditures in FY15 increased 1.2% or $2.6 million compared to the
same period in the prior year, primarily due to timing of expenditures. It is expected
that expenditures will remain within the current budget for the year.
Stormwater Utility Fund
FYI 5 is the first year of operations for the Stormwater Utility Fund. Stormwater fee
revenue year -to -date as of April 30, 2015 was $1.8 million, or 104.6% of FY1S
anticipated revenues, which was slightly ahead of target. Operating expense was $1.6
million, or 57.2% of the expense budget resulting in an operating gain of $212,000.
Net position after transfers and contributions was approximately $686,000.
Civic Center Fund
FYI year -to -date net change in position was a loss of $704,000 compared to the
budgeted loss of $963,000. The year -to -date operating revenue through April was
$1.5 million lower than the budgeted revenues primarily due to lower than expected
ticket revenue as a result of the timing and type of events. Correspondingly, operating
expense was $1 .6 million lower than budgeted. The operating loss was approximately
$194,000 less than the fiscal year to date budgeted operating loss. The current
forecast indicates the center's performance will be approximately $205,000 below
budget.
Parkino Fund
Through April, approximately 87.0% of anticipated operating revenue has been
realized. Market Garage revenues declined due to the impact of construction of the
Hampton Inn & Suites project. Gainsboro Garage revenues significantly decreased
following the reopening of the Poff Federal Building and the relocation of tenants back
to the building. Elmwood and Church Avenue Garages outperformed the prior fiscal
year. Operating expenses increased 4.5% or $105,000 from the prior year. Operating
income, before the net decrease of non- operating expenses and transfers, was
approximately $565,000. After non - operating expenses and transfers, the fund's
change in net position was approximately $187,000.
Roanoke Citv Public Schools
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one -month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through March. The School General Fund results as
presented in this report correspond with results reported to the School Board on May
12, 2015.
Revenues.
School Fund revenues increased 6.8% or $7.4 million compared to FYI
State Revenue increased 10.4% or $4.2 million due to an increase in basic aid, special
education funding and teacher retirement funding from the state.
State Sales Tax increased 10.9% or $980,000 due to an increase in retail sales.
Other Revenue increased 49.4% or $1.5 million mainly due to insurance recoveries
received in fiscal year 2015 for stop loss claims. There were no reimbursements in
fiscal year 2014. Also contributing to the increase were refund collections and
donations.
Expenditures:
School Fund expenditures increased 7.9% or $9.4 million compared to FY14
Instruction expenditures increased 9.8% or $7.7 million primarily related to increased
salary and benefit costs. In addition, the cost of the eighth grade laptop initiative and
two new staff members in the department contributed to the expenditure increase.
Administration Attendance and Health expenditures increased 30.5% or $3.1 million
due to payroll related to operations and facilities. The drivers for the payroll increase
are pay raises, overtime and health care costs. The budgeted increase for operations
and maintenance is approximately 30% over the prior year, which is consistent with the
actual increase in expenditure.
Closing
In closing, the national unemployment rate fell to 5.4% in April, a seven -year low.
Wages picked up slightly, logging 2.2% growth. Despite this modest improvement over
last month's jobs numbers, warning signs such as a lack of demand and weak retail
sales indicated the economy was struggling to rebound after barely growing in the first
quarter. It is speculated that the Federal Reserve would delay its tightening monetary
policy until September.
The City's general and local tax revenues increased 2.9% in FY15 compared to the
same period last year, reflecting a growing local economy. However, while most other
local tax revenues have increased compared to FYI 4, several have not yet recovered to
pre- recessionary levels.
Expenditures are expected to remain within the budget for the year as a whole. The
City's financial performance will continue to be carefully monitored through the end of
the fiscal year.
Please contact me with any questions you have on these financial statements.
Sincerely,
iYl�v�ysY-
Barbara A. Dameron
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon - Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE TEN MONTHS ENDED APRIL 30, 2015
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Revenue
Actual
Actual
Percent of
Revenue
Budget
July 1 -Apr 30
Julyi - Apr 30
FY15 ve FY14
Budget
Revenue Source
Budget
Variance
20142015
2013 -2014
Variance
Received
$ 104,183581
$ 100,55],6]5
3.6%
98.2%
General Properly Taxes $ 1066]9,000 $ (1,895,419)
Other Local Taxes
73,803,000
(18,601,601)
55 201,399
54,360,109
1.5%
74.6%
Permits. Fees and Licenses
1,191
(200,891)
993.206
912248
8.9%
83.2%
Fines and Forfeitures
1,276,000
(254,150)
1,021,850
1,040302
(18 %)
80.1%
Revenue from Use of Money and Property
185,000
(11,585)
1]3,415
140,312
236%
93.7%
Intergovernmental
6],05148]
(23,009,827)
44041,660
42,222,037
43%
65.7%
Charade for Services
8,200000
(2,084,811)
6,115,189
6,323.098
(33 %)
74.6%
Internal Services
2285,000
(432,760)
1,852,240
2,030,707
(88 %)
81.1%
Transfers From Other Funds
92652
Transfer to School Fund
92.652
233,643
(603 %)
100.0%
Miscellaneous Revenue
654,000
(156456)
49],544
522,989
(49 %)
76.1%
Total
f 260,820,236
S 146.84],501)
f 214.1]2,]35
f 208,343,310
2.8%
82.1%
1.2%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Actual
Actual
Percent of
Expenditure
Uncommitted
July 1 - 4r 30
July 1 - Apr 30
FY15 vs FY14
Budget
Expenditures
Budget
Balance
2014 2015
2013 -2014
Variance
Obligated
General Government
$ 14,251,373
$ 1,641,591
$ 12,609,]82
$ 12,371,681
1.9%
88.5%
Judicial Administration
8,068,780
1,280,352
6,]88,428
8,685,3]9
1.5%
84.1%
Public Safety
63,137,628
7275,403
55,862,225
53,803,996
3.8%
88.5%
Public works
25,147.692
3615,308
21,532,384
22,620,]4]
(4.8 %)
85.6%
Health and Welfare
37,414,527
7710848
29703,679
29,035,]14
2.3%
79.4%
Parks, Recreation and Cultural
10,124.965
1,520,67
8.604,288
5300284
37%
81
Community Development
7,333,855
1,114,260
6.219,595
5.980,453
4.0%
84.8%
Transfer to Debt Service Fund
11773339
(38885)
11,812,224
13,210,234
(106 %)
1003%
Transfer to School Fund
74,541.200
12,423,530
62,117,670
62,088,670
00%
83.3%
Nondeparimental
10,932,690
5,426,427
5,506.263
4,013,216
372%
504%
S 220156,538
Total
262.726 ,048
S 41,969,510
E 218,110,376
1.2%
04.0%
FY 2015 is the first year of operations for the Slormwater Utility Fund. Annual Budget reflects the budget
for July 1, 2014 to June 30, 2015 and is shown for comparison purposes.
2
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED APRIL 30, 2015
(UNAUDITED)
FY 2015
Adopted
Budget*
FY 2015
Operating Revenues
Stormwater Utility Fees
$ 1,700,000
$
1,778,139
Total Operating Revenues
1,700,000
1,778,139
Operating Expenses
Operating Expenses
2,740,650
1,566,353
Total Operating Expenses
2,740,650
1,566,353
Operating Income/(Loss)
(1,040,650)
211,786
Nonoperating Revenues /(Expenses)
Investment Income
-
845
Interest Expense
-
(16,522)
Net Nonoperating Revenues
(15,677)
Income/(Loss) Before Transfers and
Contributions (1,040,650)
196,109
Transfers and Contributions
Capital Contributions
-
-
Transfer from General Fund
1,250,340
624,845
Transfer from Capital Projects Fund
75,000
75,000
Transfer to Debt Service Fund
(209,690)
(209,688)
Net Transfers and Contributions
1,115,650
490,157
Change in Net Position
$ 75,000
$
686,266
FY 2015 is the first year of operations for the Slormwater Utility Fund. Annual Budget reflects the budget
for July 1, 2014 to June 30, 2015 and is shown for comparison purposes.
2
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED APRIL 30, 2015
(UNAUDITED)
FY 2015
Adopted FY 2015
Budget Budget YTD FY 2015 FY 2014
Operatino Revenues
Rentals
$ 4,638,191
$ 4,384,622
$ 2,820720
$ 2,828,531
Event Expenses
1.461,291
1,347,876
1421,312
1719.858
Advertising
200,000
176.550
414,984
104,011
Admissions Tax
490,403
456,489
355,190
375,338
Facility Surcharge/Ticket Rebate
466,269
444,317
326,454
359,589
Commissions
183.834
181,285
174,182
140,059
Ancillary
118,568
110,137
67,620
91,516
Miscellaneous
101.700
84.750
66,862
59,773
Total Operating Revenues
7,660,256
7,186,026
5,647,324
5,678,675
Operating Expenses
Personal Services
1,239,198
991.806
904,729
892,229
Operating Expenses
7.304623
6,688,495
5,042,949
5,111 241
Management Fees
454.996
320,830
320,830
314,281
Depreciation
930,571
774,370
774,370
755,619
Total Operating Expenses
9,929,388
8,775,501
7,042,878
7,073,370
Operating Loss
(2,269,132)
(1,589,475)
(1 395,554)
(1,394,695)
Nonooerating Revenuesi(Expenses)
Investment Income
-
-
79,641
78.649
Interest Expense
(532,853)
(444,044)
(458,799)
(588,591)
Net Nonoperating Expenses
(532,853)
(444,044)
(379,158)
(509,942)
Net Loss
(2,801,985)
(2,033,519)
(1,774,712)
(1,904,637)
Transfers and Contributions
Transfer from General Fund
2.141,109
1.070,555
1,070,555
1,017,097
Net Transfers and Contributions
2,141,109
1,070,555
1,070,555
1,017,097
Change in Net Position
$ (660,876)
$ (962,964)
$ (704,157)
$ (887,540)
3
4
CITY OF ROANOKE, VIRGINIA
PARKING
FUND
COMPARATIVE
STATEMENT OF
REVENUES AND EXPENSES
FOR
THE TEN MONTHS ENDED
APRIL 30, 2015
(UNAUDITED)
FY 2015
Adopted
FY 2015
Budget
Budget YTD
FY 2015
FY 2014
Operating Revenues
Markel Garage
S 435.000
5 362.500
$ 325,768
S 391.038
Elmwood Par, Garage
542.000
451.667
526,436
500.030
Center in the Square Garage
335.000
2]9.167
296,610
298.839
Church Avenue Garage
543.000
452.500
515,814
461.144
Tower Garage
378000
315.000
343,455
332.988
Gainsboro Garage
129000
10.500
71,962
103.680
Campbell Garage
119,000
99,167
112,609
104.197
Williamson Lot
90.000
75000
60.603
77,651
Higher Ed Center Lot
56000
46667
37,018
48,428
Market Lot
28,000
23,333
36.483
25.063
Elmwood Lot
70.000
58.333
58,231
70520
Warehouse Row Lot
37.000
30.833
31,845
29.385
West ChurchlYMCA Lots
26,000
21,667
21,892
24.081
OH Street Parking Violations (All Locations)
49,998
41.665
4,971
41.325
On Street parking Violations
380,000
316,667
357,126
290,551
Other Income
83.395
Total Operating Revenues
3,217,998
2,681,666
2,800,823
2,882,315
Operation Expenses
Operating Expenses
1.930.037
1608.364
1,434,070
1.526.292
Depreciation
961,698
802074
802,04
814,649
Total Operating Expenses
2891,735
2410,438
2,236,144
2,340,941
Operating Income
326,263
271,228
564,679
541,374
Nonoperstima Revenuesl(Expenses)
Investment Income
-
-
62.335
59.586
Interest Expense
(493,965)
(411,638)
(484,363)
(788.181)
Net Nonoperating Expenses
(493,965)
(411,638)
(422,028)
(728,595)
Incomel( Loss) Before Transfers and Contributions (167,702)
(140,410)
142,651
(187,221)
Transfers and Contributions
Capital Contributions
Transfer from Capital Projects Fund
125000
125.000
125,000
-
TransfertoCapitalProjectsFund
-
-
-
(11 280)
Transferor DoT Fund
-
-
(917)
-
Transfer to Fleet Fund
(79,900)
Net Transfers and Contributions
125,000
125,000
44,183
(11,280)
Change In Net Position
$ (42,702)
_L_11 5 410)
$ 188,834
$ (198,501)
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRIL 30, 2015
TO THE DIRECTOR OF FINANCE'.
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2015.
BALANCE AT
BALANCE AT
BALANCE AT
MAR 31, 2015
RECEIPTS
DISBURSEMENTS
APR 30, 2015
APR 30, 2014
CONSOLIDATED FUNDS $78,109,216,64
$27,217,845.68
$26,681,517.30
$78,645,545.02
$74,549,540.29
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING APRIL 30, 2015. THAT SAID FOREGOING.
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BB &T INSURED DEPOSIT MONEY MARKET
CERTIFICATES OF DEPOSIT
VALLEY BANK PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$37,523.08
22,576,275.12
100.28
6,828,937.09
1,001,926.04
1,000,000.00
21,171,142.89
5,035,923.78
20,993,716.74
$78,645,545.02
c
MAY 19, 2015
EVELYN W. POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TEN MONTHS ENDED APRIL 30, 2015
(UNAUDITED)
Additions
Employer Contributions
Investment Income
Net Appreciation /(Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain
Less Investment Expense
Net Investment Gain
Total Additions
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase /(Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance April 30
0
FY 2015
FY 2014
$ 12,906,181
$ 10,593,720
12,969,432
46,748,647
5,710,148
8,747,901
18,679,580
55,496,548
794,350
945,780
17,885,230
54,550,768
$ 30,791,411 $ 65,144,488
$ 27,015,585 $ 26,341,360
491,068 476,036
27,506,653 26,817,396
3,284,758 38,327,092
398,072,905 347,126,105
$ 401,357,663 $ 385,453,197
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
APRIL 30, 2015
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities.
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
7
FY 2015 FY 2014
$ 797,160 $ 949,613
403,253,555 387,198,527
20,008 4,359
$ 404,070,723 $ 388,152,499
$ 2,711,525 $ 2,697,383
1,535 1,919
2,713,060 2,699,302
$ 401,357,663 $ 385,453,197
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE NINE MONTHS ENDED MARCH 31, 2014
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Actual
Actual
Percent of
Revenue
July 1 - Mar 31
July 1 - Mar 31
Budget
FYI vs FY14
Revenue Source
Budget
2014 -2015
2013 -2014
Received
Variance
$ 43,944,746
$ 39,111,603
68,4%
10.4%
State, Excluding Sales Tax $ 64,281 235
Slate Sales Tax
":, tm 000
10,009,784
9,029,611
72.5%
10.9%
Other Revenue
5,2" "1
4,612,605
3,087,033
81
49.4%
Transfer from the City of Roanoke
74,579,200
56,933,095
56,194,306
763%
1.3%
Transfer from Food Service Fund
300,000
225000
225,000
75.0%
0.0%
Total
$ 158,160,435
$ 115,725,230
$ 108,326,553
73.2%
6.8%
0.6%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Note: The Food Services and Athletics Funds are not included in this financial statement.
Current
Actual
Actual
Percent of
Expenditure
July 1 - Mar 31
July 1 - Mar 31
Budget
FY15 vs FY14
Expenditures
Budget
2014 -2015
2013 -2014
Obligated
Variance
Instruction
$ 111,079,339
85,478,642
$ 77,822,924
77.0%
9.8%
Administration, Attendance and Health
13,809,400
7,525,734
8,164,655
54.5%
(7,13%)
Transportation
10,387,942
7,858,822
7,552,855
75.7%
4,1%
Operations and Facilities
20,594,119
13,349,292
10,228,872
64.8%
30.5%
Debt Service
15,034,414
13,788,888
14,808,792
91.7%
(6.9 %)
Transfer to Athletics Fund
1,600,000
1199999
1,193,250
75.0%
0.6%
129,201,377
Total
$ 172,505,214
$ 119,771,348
74.9%
7.9%
Note: The Food Services and Athletics Funds are not included in this financial statement.
Tat
City of Roanoke
Financial Report
Ten Months Ended
April 30, 2015
FY15 General Fund Overview
• Year -to -date general fund revenue recognized was 82.1 % of FY15
estimated revenue.
• Through April, actual FY15 revenues have increased
2.8% compared to FY14. The projected FY15 revenue by year-
end is 1.9% or $4.9 million higher than FY15 adopted budget.
• An additional appropriation of $2.4 million in revenues for FY15
forthcoming.
• The City's sales, lodging and meals taxes performed well
and contributed to strong local tax revenue growth.
• Reimbursement from the Commonwealth for Street Maintenance
and the timing of Social Services reimbursements positively
affected revenue.
• Expenditures increased 1.2% compared to FY14 primarily due
to the timing of departmental expenditures. Departmental
expenditures are expected to remain within budget.
01
20.0
16.0
N
C 12.0
8.0
4.0
0.0
Sales Tax
FY15 Revenue Estimate $19.238 M
9 Months Ended 3131
■ Prior YTD Actual E:1 YTD Budget ■ YTD Actual
t
Sales tax
revenue
increased 6.8% over FY14,
and is 6.2% higher
than YTD
budget.
12.0
N
c 9.0
6.0
3.0
0.0
Meals Tax
FY15 Revenue Estimate $13.659 M
9 Months Ended 3/31
■ Prior YTD ❑ YTD Budget ■ YTD Actual
u
FY15 revenue is 3.9% higher than FY14, and is 0.4% higher than
YTD budget.
0
4.0
w
3.0
c
0
2.0
1.0
0.0
Transient Occupancy
(Lodging) Tax
FY15 Revenue Estimate $3.881 M
10 Months Ended 4/30
■ Prior YTD ❑ YTD Budget ■ YTD Actual
t
Lodging tax revenue increased 8.0% over FY14, and is 7.0%
higher than budget.
I
Business and Professional Occupational
License (BPOL) Tax
14.0
12.0
y 10.0
c
0 8.0
6.0
4.0
2.0
0.0
FY15 Revenue Budget $12.478M
as of April 30
■ Prior YTD Actual ■ YTD Actual ❑ FY14 Budget
Tax due date was March 1st
Revenues are 1.6% below last year with 97.2% of the FY15 estimate collected.
Subsequent information received in May indicated we have exceeded budget for
FY 15.
Personnel (Salary /Benefit) Lapse
*I'
CO 60.0
0
40.0
0 1,
Target Actual
10 Months Ended 4/30
YTD expenditure is 0.6% or $496k ahead of target.
Comprehensive Services Act (CSA) it
8.0
7.0
6.0
5.0
0
4.0
3.0
2.0
1.0
FY 2014 Actual
FY 2015 Actual Target
10 Months Ended 4/30
YTD expenses are 2.7% or $188k above target of $6.9M.
F3
Residential Juvenile Detention
N 1,000
750
0 500
250
Target Actual
10 Months Ended 4130
Expenses expected to remain at budget.
2,000
C 1,500
m
U) 1,000
t
I-- 500
D]
Solid Waste Tipping Fees
Target Actual
fG1JjGT,11TV =ri ..M[1841]
YTD costs are 1.0% or $13k above target of $1.76M.
10
Motor Fuel Expenses
1500
1000
0 500
~ 0
Ta rg et Actual
10 Months Ended 4/30
YTD expense 5.0% or $48K above a non - seasonally
adjusted target of $956K.
11
City Performance Strong
Through April
• Total revenues through April were 2.8% higher than the prior
year. Total general property and local taxes were up 2.9%
compared to last year, indicating a growing local economy.
• Total expenditures were 1.2% higher than the prior year due to
the timing of expenditures. Departmental expenditures continue
to be monitored and are expected to remain within budget.
• In April, the national unemployment rate fell to 5.4 %, a seven -
year low. However, a lack of demand and weak retail sales
remain threats.
• The Federal Reserve may delay its tightening monetary policy
until September.
12
r w
ii
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'Telephone: (5411)853 -2541
F—: (540)853 -1145
G }nmil: clerk(nh'om�okevngov
June 2, 2015
JONA'rBAN I5. CRAFT, ChM
Dmut, City Clerk
C FCELIA T. W EBB, CMC
A,eNW l Dcmdl City Clerk
I am attaching copy of Resolution No. 40259- 060115 endorsing the City's participation
in the 1 -73 Coalition.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 1, 2015.
Sincerely,
iph e, �, iond y�t,►..Qi�,,
eph — M. Moon Re nolds, M
City Clerk
Attachment
PC: Richard E. Huff, II, County Administrator, Franklin County, 1255 Franklin Street,
Suite 112, Rocky Mount, Virginia 24151
Leon E. Towamicki, City Manager, City of Martinsville, 55 West Church Street,
Martinsville, Virginia 24112
Tim Hall, County Administrator, Henry County, 3300 Kings Mountain Road,
Martinsville, Virginia 24112
Thomas C. Gates, County Administrator, Roanoke County, 5204 Bernard Drive,
Roanoke, Virginia 24018
Daniel J. Callaghan, City Attorney
Robert K. Bengtson, Director of Public Works
IN THE COUNCIL OF' TI IF, CITY OF ROANOKE, VIRGINIA
The 1st day of .tune, 2015.
No. 40259- 060115.
A RESOLUTION endorsing the City's participation in the I -73 Coalition.
WHEREAS, expansion of the interstate highway infrastructure throughout the Roanoke Valley
is a critical tool in the economic development and vitality of the region;
WHEREAS, a component of the City's legislative agenda is the expansion of hrterstate 73;
WHEREAS, the City, together wi0, its regional partners, including Franklin County, Henry
County, Roanoke County, and the City of Martinsville, have discussed the development and
implementation of a coordinated strategy to promote the expansion of Interstate 73; and
WHEREAS, the City Manager proposes joining into an agreement with its regional partners to
retain an entity created for the purpose of advocating for the expansion of Interstate 73 at the federal
and state level.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The form of a contract among the City, Franklin County, Henry County, Roanoke
County, the City of Martinsville, and The Interstate 73 Coalition, LLC, a Virginia limited liability
company, attached to a report of the chair of the Council's Legislative Committee dated June 1, 2015,
is approved, endorsed, and ratified, and the City Manager, or his designee, is authorized to execute the
contract, in a form approved by the City Attorney,
2. The City Manager, or his designee, is authorized to execute such other documents, in a
form approved by the City Attorney, acid take such other actions as the City Manager or his designee
deems necessary to promote the expansion of Interstate 73 through the Roanoke Valley.
City Council reaffirms its support fur the expansion of hhtmstate 73 through the
Roanoke Valley and encourages its federtd and state delcgations to lake all steps necessary to join the
coalition with the shared goal to male construction of Interstate 73 through the Roanoke Valley n
I eal ily.
City Cleric.
CITY OF ROANOKE
CITY COUNCIL
_IS Church Aten e S W.
r NoelC le,lo,MmucipalB ' lding,Suitc456
Roanoke, Virginia 24011 -1536
-� Tcicphone: (540) 853-2141
DAVID A. BOWERS Fax: (540)853 -1145
Maynr
.Tune 1, 2015
The Honorable Mayor and
Members of Roanoke City Council
Re: 1 -73 Coalition
Mayor Bowers and Members of Council,
Council Members
William D. Bestpitch
Raphael E.'R., "Ferris
Sherman P. Les
Arita J. Price
Court G. Rosen
David B. Trmkle
One of our significant legislative initiatives is the development and expansion of Interstate 73
through Virginia. Expansion of I -73 through the Roanoke Valley will be a major driver in
further economic development in our region. This effort requires work at the federal and state
levels and demands collaboration among the localities directly affected by this expansion.
To this end, the City Manager and his team have worked with colleagues in Roanoke County,
Henry County, Franklin County, and the City of Martinsville to develop a strategy for this effort.
A critical component of this collaboration is the creation of a coalition through which these
localities can speak in unison for this project. The City, together with its partners, have agreed
to retain The Interstate 73 Coalition, LLC, a Virginia limited liability company, to advocate for
this project at the federal and state level. The Interstate 73 Coalition, LLC is an entity
established by Rob Catron and his counterpart on federal legislation. A copy of the contract is
attached to this report. Roanoke, Franklin, and Henry counties and the City of Martinsville have
agreed to join. The cost to Roanoke is $38,000, payable over the tern of the contract (ending in
December, 2016). Mr. Catron and his colleagues are already working on this project, including
making contacts with Members of Congress seeking inclusion of the project in the next
transportation authorization bill.
I ask you to support these efforts by adopting a resolution endorsing this collaboration and
authorizing the City Manager to take the necessary steps to join the coalition with the shared goal
to make construction of Interstate 73 through the Roanoke Valley a reality.
oSincerely,
Court G. Rosen, C air
Council Legislative Committee
111 lit. L Ul H, r I i l I I t KIC
'I'll I 4 111. 1 A 1 A l ly.'.'..'0 l UljA
�.I HI R {if
Gary Robertson, Executive Director, Water Operations
Michael McEvoy, Executive Director, Waste Water Operations
Western Virginia Water Authority
601 S. Jefferson Street
Suite 200
Roanoke, Virginia 24011
Gentlemen:
Following discussion regarding a proposed rate increase by the Western Virginia Water
Authority for Fiscal Year 2016 at the regular meeting of Council held on Monday,
June 1, 2015, a motion was made and seconded to reconsider Council's action in
adopting Resolution No. 40247- 051815 adopted on May 18, 2015, approving the
reorganization and expansion of the Western Virginia Water Authority by providing that
Botetourt County, Virginia, join the Authority; approving and authorizing execution of a
Second Amended and Restated Articles of Incorporation of the Western Virginia Water
Authority to accomplish such joinder; and authorizing appropriate public officials to take
any actions and execute any documents necessary to accomplish such matters, all in
accordance with Virginia Code Section 15.2 -5112,
City Council then tabled action on the abovementioned motion to reconsider Resolution
No. 40247 - 051815 until its next regular session at 2:00 p.m., on Monday, June 15,
2015.
Furthermore, Representatives of the Western Virginia Water Authority are invited to
appear before City Council on Monday, June 15, 2015, at 2:00 p.m., or at such time as
the matter may be heard, to address the Council regarding the proposed rate increase
and other matters related to Resolution No. 40247- 051815.
Sincerely,
�r - �L1au'. v ✓ l iam V �
Stephanie M. Moon Rolds, M C
City Clerk
PC: Harwell M. Darby, Counsel for Western Virginia Water Authority, Glenn
Feldmann Darby & Goodlatte, P. O. Box 2887, Roanoke, Virginia 24001 -2887
Gayle Shrewsbury, Secretary, Western Virginia Water Authority Board, 601 S.
Jefferson Street, Suite 200, Roanoke, Virginia 24011
'
CITY OF ROANOKE
OFFICE OF THE; CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I'cicpbmm: (540)853-2541
Pox: (540)853 -1145
S EPIIANI EM. MOON REYNOLDS. MMC
4: nnJ1: dith(nmenokeva.gov
)ONAIIIAN4:. CRAFT• CM('
City Clerk
Deputy City Clerk
June 4, 2015
CP('1.1AA r. WERR, CMC
AW,Nnl Depup, City Clerk
Gary Robertson, Executive Director, Water Operations
Michael McEvoy, Executive Director, Waste Water Operations
Western Virginia Water Authority
601 S. Jefferson Street
Suite 200
Roanoke, Virginia 24011
Gentlemen:
Following discussion regarding a proposed rate increase by the Western Virginia Water
Authority for Fiscal Year 2016 at the regular meeting of Council held on Monday,
June 1, 2015, a motion was made and seconded to reconsider Council's action in
adopting Resolution No. 40247- 051815 adopted on May 18, 2015, approving the
reorganization and expansion of the Western Virginia Water Authority by providing that
Botetourt County, Virginia, join the Authority; approving and authorizing execution of a
Second Amended and Restated Articles of Incorporation of the Western Virginia Water
Authority to accomplish such joinder; and authorizing appropriate public officials to take
any actions and execute any documents necessary to accomplish such matters, all in
accordance with Virginia Code Section 15.2 -5112,
City Council then tabled action on the abovementioned motion to reconsider Resolution
No. 40247 - 051815 until its next regular session at 2:00 p.m., on Monday, June 15,
2015.
Furthermore, Representatives of the Western Virginia Water Authority are invited to
appear before City Council on Monday, June 15, 2015, at 2:00 p.m., or at such time as
the matter may be heard, to address the Council regarding the proposed rate increase
and other matters related to Resolution No. 40247- 051815.
Sincerely,
�r - �L1au'. v ✓ l iam V �
Stephanie M. Moon Rolds, M C
City Clerk
PC: Harwell M. Darby, Counsel for Western Virginia Water Authority, Glenn
Feldmann Darby & Goodlatte, P. O. Box 2887, Roanoke, Virginia 24001 -2887
Gayle Shrewsbury, Secretary, Western Virginia Water Authority Board, 601 S.
Jefferson Street, Suite 200, Roanoke, Virginia 24011
Gary Robertson, Executive Director, Water Operations
Michael McEvoy, Executive Director, Waste Water Operations
June 4, 2015
Page 2
PC: Thomas C. Gates, Roanoke County Administrator, P. O. Box 29800, Roanoke,
Virginia 24018
Kathleen Guzi, Botetourt County Administrator, One West Main Street, Box 1,
Fincastle, Virginia 24090
Richard E. Huff, II, Franklin County Administrator, 1255 Franklin Street, Suite
112, Rocky Mount, Virginia 24151
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
°t CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Spite 456
Roanoke, Virginia 24011 -1536
- Ielylannc (540)853-2541
I" (5411) X53 -1145
E- nil: eler k0, ruwmkevu.XUc
S EPIIANI I( NI. MOON 11F V NOLDS, NI NI('
('ity ('leek
June 22, 2015
David D. Parr
4881 Horseman Drive, N. E.
Roanoke Virginia 24019
Dear Mr. Parr:
.IONA'I HAN V CHAF 1, CM('
IlelitLA city Clerk
CI'.( }ILIA I'. WIi1111, C'NJ('
Assistant ('it) ('lei k
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 1, 2015, you were reappointed as a member of the Roanoke Neighborhood
Advocates for a three -year term of office ending June 30, 2018.
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Roanoke
Neighborhood Advocates.
M 0' oon Reynolds, MMC
0 City Clerk
Enclosures
PC: Robert Clement, Jr., Neighborhood Coordinator
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, DAVID D. PARR was
appointed as a member of the Roanoke Neighborhood Advocates for a three -year term
of office ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this twenty- second
day of June 2015.
i
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I'elep4one: (540)853 -2541
Fan (5410853 -1145
SI'FPIIANIE M. MOON REYNOLDS,MMC L ?mail: tlerkG,troanokeva . aov
City Clerk
June 3, 2015
Sarah M. Karpanty
2327 York Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Karpanty:
JONA'l'BAN E. CRAFT, CMC
Deputy Cily Clerk
CECELIA I'. "EBB, CMC
Assigm�t City Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
June 1, 2015, you were appointed to replace Thomas Turner as the Zoo Representative
of the Mill Mountain Advisory Board for a three -year term of office ending June 30,
2018.
Enclosed you will find a Certificate of your appointment and two copies of an
Oath or Affirmation of Office, which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Sarah M. Karpanty
June 3, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as the Zoo
Representative of the Mill Mountain Advisory Board.
Sincerely,
Stephanie M. Re�t�s
City Clerk
Enclosures
PC: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board, w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, SARAH M. KARPANTY was
appointed to replace Thomas Turner as the Zoo Representative of the Mill Mountain
Advisory Board for a three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this third day of June
rn, �(✓j0uh�\U
City Clerk ll
S I'LPIIANI E M. MOON REYNOLDS, MMC'
('it, Clerk
June 3, 2015
Stephanie H. Fallon
1906 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Fallon:
JONA ❑IAN E. CRAFT, C'MC
Depnly C'iq Clerk
CECELIA'1. Wh:D6, CMC
A,A,tma Ca, Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
June 1, 2015, you were appointed to replace Margaret Hannapel as a member of the
Roanoke Arts Commission for a three -year term of office ending June 30, 2018.
Enclosed you will find a Certificate of your appointment and two copies of an
Oath or Affirmation of Office, which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone. (540)953 -2541
Fnx: (540) 853 -1145
k ?,aril: clerk0drommkevn.guv
S I'LPIIANI E M. MOON REYNOLDS, MMC'
('it, Clerk
June 3, 2015
Stephanie H. Fallon
1906 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Fallon:
JONA ❑IAN E. CRAFT, C'MC
Depnly C'iq Clerk
CECELIA'1. Wh:D6, CMC
A,A,tma Ca, Clerk
At a regular meeting of the Council of the City of Roanoke that was held on Monday,
June 1, 2015, you were appointed to replace Margaret Hannapel as a member of the
Roanoke Arts Commission for a three -year term of office ending June 30, 2018.
Enclosed you will find a Certificate of your appointment and two copies of an
Oath or Affirmation of Office, which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
a copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Stephanie H. Fallon
June 3, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Arts
Commission.
/Si' I
i I"
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Susan Jennings, Public Arts Coordinator
Melissa Murray, Secretary, Roanoke Arts Commission, w /application
COMMONWEALTH OF VIRGINIA )
To -wit,
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, STEPHANIE H. FALLON was
appointed to replace Margaret Hannapel as a member of the Roanoke Arts Commission
for a three -year term of office ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this third day of June
rile✓ City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W„ Suite 456
Roanoke, Virginia 24011 -1536
"I'elephonc (540)853 -2541
E,a: (541) 8 53 -114 5
N'CL +PHANIE M. MOON REYNOLDS, MM( E -n,.HL dke k(a),nonokeva.go
C'H, CErk
June 16, 2015
Robert L. Price, III
4160 Bluebird Lane
Salem, Virginia 24153
Dear Mr. Price:
JONATHAN E. CRAFT, CMC
Depuly City Clerk
CECELIA C WEBB, CMC
Assistant D,ijty City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 1, 2015, you were reappointed as a Builder representative of the Building and Fire
Code Board of Appeals for a three -year term of office, commencing July 1, 2015 and
ending June 30, 2018.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each appointee is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving as a Builder representative of the
Building and Fire Code Board of Appeals.
ncerely,
Stephanie M. Moon Reyno1w, MMC
City Clerk
Enclosures
Pc: Candace Martin, Secretary, Building and Fire Code Board of Appeals
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, ROBERT L. PRICE, III, was
reappointed as a Builder representative of the Building and Fire Code Board of Appeals,
for a three -year term of office, commencing July 1, 2015 and ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this sixteenth day of
June 2015.
City Clerk. _
I1
Q�' CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Q) �"' 12oanoke, Virginia 24011 -1536
'1'eiephonc (541))953 -2541
E M 4v: (54D)953 -1145
�YI! PIIANI E . WON R V' YNOLDS, NINIC Email: dcrk(pTpnnpkevagov
City Clerk
June 8, 2015
Youth Services Citizen Board
Benjamin F. Bazak
Dawn C. Board
Crystal L. Hall
Kenai Hunt (Student /Alternate)
Ashleigh Lowery (Student)
Malik Morris (Student)
Charlsie E. Parker
The Honorable Anita J. Price
Lorene Wilson
Dear Members of the Board:
JONAI HAN E- ('RAVI',('MC
Deputy ('try Clerk
CE( ELIA 1. Wk:DD, CMC
AWstnnl Depnly City Clerk
Ray F. Bemis, III
Diane M. Casola
Marcus E. Huffman
Quentin Long (Student /Alternate)
Cerid Lugar
James M. O'Hare
Karen H. Pillis
Heidi Schmidt
At a regular meeting of the Council of the City of Roanoke held on Monday, June 1,
2015, you were appointed as members of the Youth Services Citizen Board, effective
July 1, 2015, for the following initial terms:
Benjamin F. Bazak - 2 years Ray F. Bemis, III - 3 years
Dawn Crutchfield Board — 1 year Diane M. Casola — 2 years
Crystal L. Hall — 3 years Marcus E. Huffman — 2 years
Kenai Hunt (Student/Alternate) — 1 year Lorena Wilson — 3 years
Ashleigh Lowery (Student) — 1 year Cerid Lugar— 1 year
Malik Morris (Student) — 1 year James M. O'Hare — 3 years
Charlsie E. Parker— 3 years Karen H. Pillis — 2 years
The Honorable Anita J. Price — 1 year Heidi Schmidt — 1 year
Quentin Long (Student/Alternate) — 1 year
For your information, I am enclosing copy of Ordinance No. 40099- 110314 amending
and reordaining Chapter 17, Human Resources, Article III, Youth Services Citizen
Board Code of the City of Roanoke (1979) as amended, setting forth the composition,
appointment, terms of members, restriction on membership, and filling vacancies;
qualification of members; responsibilities, organization, procedures, and committees;
and staff, which Ordinance was adopted by the Council on November 3, 2014.
Youth Services Citizen Board
June 8, 2015
Page 2
An organizational meeting has been scheduled for Tuesday, July 7 at 4:00 p.m., in the
Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W. Please confirm your attendance by contacting the City
Clerk's Office at (540) 853 -2541.
Lastly, copies of the Oath of Office, which must be administered in the Clerk of Circuit
Court's Office prior to attending the organizational meeting, will be forwarded under a
separate cover letter.
Should you have questions or desire additional information regarding your appointment
to the Youth Services Citizen Board, please do not hesitate to contact me.
Sincerely
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: Daniel J. Callaghan, City Attorney
Aisha Johnson, Assistant to the City Manager
IN TI -IE COUNCIL Op TIIE CITY OF ROANOKE, VIRGINIA
The 3rd day of November, 2014.
No. 40099 - 110314.
AN ORDINANCE amending and reordaining Chapter 17, Human Resources, Article III,
Youth Services Citizen Board Code of the City of Roanoke (1979) as amended; clarifying the
nouns of office for any current members of the Board; providing for effective dates; and
dispensing with the second reading of this ordinance by title,
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Chapter 17, Human Resources Article 111, Youth Services Citizen Board, Code of
the City of Roanoke (1979) as amended, is hereby amended and reordained to read and provide
as follows:
Sec. 17 -31. Created; composition; appointment, terms of member; restriction on
membership; filling of vacancies.
There is hereby created a city of Roanoke youth services citizen board. The board
shall consist of no,.-�ihan4wenty {-28) fifteen (15) members appointed by the
city council for terms of up to not 4e e *ee@' -of three (3) years for each member of
the board, other than the two (2) student members. 'fire terns of each student
menbe shall expire at the earlier of (a) three (3) years, or (b) the date on which
the student reaches the age of eighteen. Council shall also appoint two (2)
alternate student members who will serve in the absence of the student member,
the initial term for each member shall commence July I, 2015. The initial terms of
the members of the board, other than the student members, shall be staggered and
city council shall appoint four (4) members who shall each have initial terns of
one (1) year, Four (4) members who shall each have initial terms of two (2) years;
and five (5) members who shall each have terms of three (3) years. OF th
.:- �ftst- appc�i+rted; :even {7 }:s{jaFl ,.pp<,i -at ate. �e.... , a•' ...,. "
yeanij
se- en -(-} ft- a�- Eer33ts- et =Nae -( )-yesn';; -acrd - (F>j- £i4r- 4or�s -of- one -{-Ij- .Year;
Mesabe a'•� '�r;a* °" sift'. The city clerk shall notify
council promptly if any vacancy occurs. Appointments to fill vacancies shall be
for the unexpired term of the member whose tern becomes vacant.
LUrro" MCASESHAREIVamh Sl. —,e Advisory B.,d 2 201MCode Amendment Cbapior 17 Hwnan Re,.,,c s Y.. h Services Cin,AO
B. —I 11 3 14 de-
See. 17 -32. Qualification of members.
'flue hooid S141 eonsisl of el lend Iwo (3) alccled officn& of the city,
represardefives ill' fluidic end private egenc:ier; acrving youths, olir.eus not
cvuldoyed by ft vor m(Nif{il selviee agencies, aF legal one (I) mem6e? Will is
below Fox age: of eighicwar (kg) Y"Fs', aMt a( 4ews4 cue (!) repwseFlo ov freer ts—h
of (lie fioth wi-iij cJ- g,rerlxids; Rusine. r, legal, medical, cJucaGonal and javen4lc
ge;tiee, sle A iira}er #yerl=ltxsho"d 4rell be ciliv+ -HIV will) are not evrry34eyK+cfby
goveliunenF m sevice agehx-ien H al w}w Hvo net eloeled govornmen1a6 ofiieia4w.
The Board shall consist ofnlenlbels as follows:
(a) One (1) member shall lie it member of city cotmciI;
(bl Fivc (S) members shall be icluesentalives of public and private agencies
NCI ving youth;
(c) One (I ) member shall be, at the thnc of the appointment, under the age of
eighteen (18) and a student 91 William Fleming High School;
(d) One (1) memboa shall be, at the time of the appointment, under the age of
eighteen (18) and If student at Palrick Huey fligh School;
(e) Seven (7) members who are not employed by a government of service
agency and have a hackgiound in business, law, medicine, education, or
juvenilejustice.
A majority of the Board shall be citizens who are not employed by government or
service agencies and are not elected governmental officials — Cowrcil shall
designate alternatives for each of the student membei to ensure participation by
members under the age of eighteen.
Sec. 17 -33. Responsibilities.
(a) It shall be the responsibility of the board to:
(1) Assist community agencies and organizations in establishing and
modifying programs and services to youth on the basis of an
objective assessment of the Community's needs and resources.
(2) Evaluate and monitor community programs and services to
determine their impact on youth.
(3) Provide a mechanism whereby all youths and their families with
needs for services will be linked to appropriate services.
LATMRNEYWASE SHAREttomh Seivmes Adliw, Board 2 201CCode Ammndmcm Chapter 17 Hwnan Resoumes Yumh Services Cillzen
Boma 11 3 14 door
(4) Attempt to resolve agency policies and procedures that make it
difficult for you0m and their families to receive services.
(b) The board shall actively participate with convmunity representatives in the
folmulalima of a comprehensive plan for the development, coordination and
evaluation of the youth services program and shall make formal recommendations
to the city council at least annually concerning the comprehensive plan and its
implementation during tilt ensuing year.
Sec. 17 -34. Organization; procedures; committees.
Tlrc boatxl shall elccr fRim its Rtemberrihip- a- eha+rm(na -and suol .ram, °;'"
4eins m+a twy, who -shah u":'e annual 411111; ld who irnl;- „stcadz:,�m,..T..-T
The Mrar(ftuay a(h+pt -(tiles at= pr(xc�(lare Per- a(mduethagiie'- e€#ai}µ N(�ka3g- ay{}tey
aret'eaasistent -With aRel -eha( o,Y f{hveity -eRd -- the - laws -ef -the
etar;r ;(rxaav(.a{NR- The board trxty appoint -x- ” ;cc,,. wh" n+ay istelude
thmmt4rl% era -Hl { }xEheanl, iltiH minty- (4f`kWt- fil:�;Ji..t -FR ad344LIt AR nlatitlFS HYti?m
rtsil +x41-Pf-}e!itlEltl!�Fi}i }iy:
(a) The board shall elect a chair and vice -chair from its membership who shall
serve annual terms and who tray succeed themselves.
(b) The board may 'adopt bylaws or rules of procedure for conducting its
affairs, so long as such bylaws and rules of procedure are consistent with
the laws of the commonwealth and the charter and ordinances of the city.
(c) 'Pile board may appoint such committees as it deems necessary or
desirable to advise the board on matters as directed by the board.
Membership on such committees shall not be limited to members of the
bond. Committees appointed by the board may meet with the board
during a regular session of the hoard. 'Pile board shall designate a chair for
each committee and each chair shall make regular [reports to the board
regarding matters within theresponsibility of the committees
Sec. 17 -35. Staff.
The board shall be provided such staff support from the city as may be provided
for by the city manager. The board shall be provided legal advice from the city
attorney.
L:1ATrORNEY CASE SHAREIYomh suvica Advisory Board 2 2014\Code Panendmcnl C'impter I ) Human Rewtivem Yovis Sej,, Ci,,,,
BWIV 11 3 14.docx
The terms of office for all current members of the Youth Service Citizens
Board shell expire on June 30, 2015, if such teens have not already expired.
City Council may solicit applications for appointment to the City of Roanoke
Youth Service Citizen Board for term beginning July 1, 2015.
Section I of this ordinance shall become effective on and after July I, 2015.
The remaining sections of this Ordinance become effective upon passage.
Pursuant to Section 12 of the Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
+ IYv/
Q. J city C'ler!�
LSAi-PQRNEr.CASE SNAUW5 ,,1h 5e1vices Ad,lw BonId 2 20WCade A,nendmeni Ch.,, 17 Flvn,no Rexonrces Yo 1, Sm1111" ch"o,
BooM I13 14.docx
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
* Rautuke, Virginia 24011 -1536
TAeyhone: (540)853 -2541
reve (5411)853 -1145
Sli 1, I'IIANIG.M.MOON1ih:YNOLIIS,MNI( P: mull: vlcrk(nvonno keva.gov JONATIIANECRAPI',CNIC
('ity Clerk Deputy City Clerk
CF.CELIA'I'. WBBB, CMC
Assistant Deputy City Clerk
June 9, 2015
Dawn C. Board
3480 Manassas Drive, N. E.
Roanoke, Virginia 24018
Dear Ms. Board:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial one -year term of office commencing July 1, 2015
and ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act:'
Dawn C. Board
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
•°�` !✓
Stephanie M. Moon eynoldMMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, DAWN C. BOARD was
appointed as a member of the Youth Services Citizen Board, for a one -year term of
office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
W t
Cit�lerk 1
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
1— (5411) 853 -1145
S'n!PBANIE M. MOON Rk:VNO1.DS, MM( k %mniL dr,10P,'owl. kre;,e JONA'IIIAN E.CRAEI',CM('
('ily Clerk BeFnly City Clerk
CECELIA'1. WEBB, CMC
Assistant Oepnty City Clerk
June 9, 2015
Ashleigh Lowery
1838 Oxford Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Lowery:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Student) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099- 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial one -year term of office commencing July 1, 2015
and ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Ashleigh Lowery
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M • n 4yn � 4
Stephanie M. Moon R ynolds, C
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, ASHLEIGH LOWERY was
appointed as a member (Student) of the Youth Services Citizen Board, for a one -year
term of office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REVNOLDS, MMC E -nail: elurk(iJfoaaokeva,ry
City Clerk
June 9, 2015
Cerid Lugar
425 Walnut Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Lugar:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial one -year term of office commencing July 1, 2015
and ending June 30, 2016.
Enclosed you will find a Certificate of your appointment and two copies of an
Oath or Affirmation of Office, which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Cerid Lugar
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, CERID LUGAR was appointed
as a member (At- Large) of the Youth Services Citizen Board, for a one -year term of
office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
` i
j , r' Clerk'
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'relepeune: (540)853 -2541
F..a: (540)053 -1145
5'1EPHANIE M. MOON RIEVNOLDS, MM(. F ?,null: derk1,..noke...... JONAI'IIAN E.CRAFECEIC
('ity Clerk Deputy City Clerk
C CC ELIA 1. WEBB, CIVIC'
Ae.,j,tant Deputy City ('Jerk
June 9, 2015
Malik Morris
2928 Florida Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Morris:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Student) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099- 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial one -year term of office commencing July 1, 2015
and ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Malik Morris
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
�G Sincerely,
N' I
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, MALIK MORRIS was
appointed as a member (Student) of the Youth Services Citizen Board, for a one -year
term of office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
/
City Clerks
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21 i Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Flu: (540)853 -1145
SI'I:PIIANIF. M. MOON BEVNOLIIS, MMC 1' }nail: clrrk:lAroanokevv.AOv
Ciiy Clerk
June 9, 2015
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Ms. Price:
JONA I'IIAN E. CBA VE CMC
Depnly City Clerk
C'F,C'ELIA'1'. WEBB, CMC
Assistant Deputy C'By Clerk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099- 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial one -year term of office commencing July 1, 2015
and ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required 'Yo read and become familiar with provisions of the Act."
The Honorable Anita J. Price
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Moon eynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, THE HONORABLE ANITA J.
PRICE was appointed as a member (At- Large) of the Youth Services Citizen Board, for
a one -year term of office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
'City C lerO�
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, The Honorable Anita J. Price, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member (At- Large) of the Youth Services Citizen Board for a
one -year term of office commencing July 1, 2015 and ending June 30, 2016, according
to the best of my ability. So help me God.
THE HONORABLE ANITA J. PRICE
The foregoing oath of office was taken, sworn to, and subscribed before me by The
Honorable Anita J. Price this _ day of 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenne, S. W., Snit, 456
rxr` Roanoke, Virginia 24011 -1576
'I depllone: (5411) 89 -2541
Fox: (540)89 -1145
SI'EPIIANIIS M. MOON REYNOIDS, MMC &mail: elm'k(mrmmo ke,a.,,
City Clerk
June 9, 2015
Heidi Schmidt
806 Wasena Avenue, S. W., Apartment 314
Roanoke, Virginia 24015
Dear Ms. Schmidt:
IONA I'HAN E. ('RAF -r, CMC
Duty (Ci1, Clerk
('IXFLIA'1'. WEn D,('M('
AMixlanl Deem, ('it, Clerk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article 111, Youth
Services Citizen Board, for an initial one -year term of office commencing July 1, 2015
and ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
Heidi Schmidt
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
-4 -m- ry
�
Stephanie M. Moon Re nolds, MC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, HEIDI SCHMIDT was
appointed as a member (At- Large) of the Youth Services Citizen Board, for a one -year
term of office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
�t�er�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (54D) 853 -2541
Enx: (540)85 3-1145
SIFPIIANIENI. MOON REYNOLDS, MMC E -mail: de,k(I1,oanokevn'4o" IONA'I HAN E. CRAM', CMC
City Clerk Deputy C'ily Clerk
( E( I' [AA 'Y. W FOR, CMC
A.,Quant DePnly City Clerk
June 9, 2015
Quentin Long
3834 red Fox Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Long:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Student/Alternate) of the Youth Services Citizen Board,
pursuant to Ordinance No. 40099- 110314, Chapter 17, Human Resources, Article III,
Youth Services Citizen Board, for an initial one -year term of office commencing July 1,
2015 and ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
Quentin Long
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
k4
Stephanie M. Moo MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, QUENTIN LONG was
appointed as a member (StudenUAlternate) of the Youth Services Citizen Board, for a
one -year term of office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
Z75 Ckarch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'10,1tpnm (541)853 -2541
rpx: (541)853 -1145
.Sli.PIIAN16M.MOONRRVNOLUS,MMC Ismail: clerk(Uno:mokeva.e °v J0NA1l1ANE.CRAl`r CMC
City Clerk Deputy City Clerk
CRCLLIA 1. WB:RR, CMC
AssMant Deputy City Clerk
June 9, 2015
Kenai Hunt
321 Corbin Circle, N. W.
Roanoke, Virginia 24017
Dear Ms. Hunt:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Student/Alternate) of the Youth Services Citizen Board,
pursuant to Ordinance No. 40099- 110314, Chapter 17, Human Resources, Article III,
Youth Services Citizen Board, for an initial one -year term of office commencing July 1,
2015 and ending June 30, 2016.
Enclosed you will find a Certificate of your appointment and two copies of an
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Kenai Hunt
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Me Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, KENAI HUNT was appointed
as a member (Student/Alternate) of the Youth Services Citizen Board, for a one -year
term of office commencing July 1, 2015 and ending June 30, 2016.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1'6,d...nc (5411) x53 -2541
Fax: (541) 853 -1145
Sr11E,1 ANI14 M.MOUN IiI!YNOLDN, MM1i (' 4:mniL elerk(a rnann kew, .,
Chy Clerk
June 9, 2015
Benjamin Bazak
1717 Mount Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Bazak:
.IONAl BAN E. ('RAPT', CM('
Dupmy City ('lark
CEC'ELIA T. WEBB, CMC
ANsixln,J Deptily City C'Ierk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial two -year term of office commencing July 1, 2015
and ending June 30, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Benjamin Bazak
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, BENJAMIN BAZAK was
appointed as a member (At- Large) of the Youth Services Citizen Board, for a two -year
term of office commencing July 1, 2015 and ending June 30, 2017.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
�ity Cler
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)X53 -2541
Nix: (540)853 -1145
51T:1'IIANIF. M. MOON REYNOLDS, MMC k:nuul: dcrk(itronnokevn.gpv
JONA'n1AN F.CRAFT,CMC
Cily Clerk
Deputy City Clerk
CIX E W A T. W E'nn, C'MC
As%i%tant Deputy City Clerk
June 9, 2015
Diane M. Casola
2342 Circle Drive, S. W.
Roanoke, Virginia 24018
Dear Ms. Casola:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial two -year term of office commencing July 1, 2015
and ending June 30, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Diane M. Casola
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Moon Re Holds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, DIANE M. CASOLA was
appointed as a member (At- Large) of the Youth Services Citizen Board, for a two -year
term of office commencing July 1, 2015 and ending June 30, 2017.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Clerk
g� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1 elepkone: (540)X53 -2541
Fnx: (541)N53 -1145
FI' 1;1'IIANIEAI .MOONItl ;YNOI.US,N1Nt(. U:mni1: JONATIIAN E.CRAUTCCMC
('ity ('lei k Deputy City ('lei k
CF( ELIKL WEBB, CHIC
Assistant Deputy City Clerk
June 9, 2015
Marcus E. Huffman
306 Timothy Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. Huffman:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial two -year term of office commencing July 1, 2015
and ending June 30, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Marcus E. Huffman
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie Moo�ynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, MARCUS E. HUFFMAN was
appointed as a member (At- Large) of the Youth Services Citizen Board, for a two -year
term of office commencing July 1, 2015 and ending June 30, 2017.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chan-eh Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (54U)853 -1145
S'1'LPIIANIE M. MOON REYNOLDS, MMC E -mail derk(uhoanakeva.gov
('ity ('krk
June 9, 2015
Karen Pillis
2719 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Pillis,
JONA 1'IIAN E. CRAFFI', ('MC
Depaly City Clcrk
CECELIA 1. WEBB, CM('
A,sNt.at Depnly City Clerk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial two -year term of office commencing July 1, 2015
and ending June 30, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act:'
Karen Pillis
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, 1 would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
_r/g�j,TSiiincceeerely, 1D+�
Stephanie �M Moon Reynolds, MIMIC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, KAREN PILLIS was appointed
as a member (Public) of the Youth Services Citizen Board, for a two -year term of office
commencing July 1, 2015 and ending June 30, 2017.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Cier
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chm-ch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Tekphanec (541)) 653 -2541
Fm: (540)653 -1145
til'EPIIANIE M. MOON REYNOLDS, MMC IrnmJ: clerk(n`ronnokevu.gov
City Clerk
June 9, 2015
Ray F. Bemis, III
1319 Biscayne Road
Roanoke, Virginia 24019
Dear Mr. Bemis:
JONATHAN E. CRAFT, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
AW,Ct.t Deputy City Clerk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial three -year term of office commencing July 1, 2015
and ending June 30, 2018.
Enclosed you will find a Certificate of your appointment and two copies of an
Oath or Affirmation of Office, which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the Roanoke
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Ray F. Bemis, III
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, RAY F. BEMIS, III, was
appointed as a member (Public) of the Youth Services Citizen Board, for a three -year
term of office commencing July 1, 2015 and ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
#rte"^ ty Cl k ( '
City CI k
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Awrine, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1'alephane: (540)853-2541
fax: (540)853 -1145
S1'LPHANIL: M. MOON HHVNOI.DS, MM( P:mall: d-ka—.nnheva.,O .IONA'I'IIAN E.C1ZA1i1',CMC
('ity Clerk Deputy City ('la h
CF.CEIAA 1. WHDD, CM('
Assistant Depnly (City ('lerk
June 9, 2015
Crystal L. Hall
3509 Hartland Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Hall:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial three -year term of office commencing July 1, 2015
and ending June 30, 2015.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
Crystal L. Hall
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Stephanie M. Moon Reynol s, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, CRYSTAL L. HALL was
appointed as a member (Public) of the Youth Services Citizen Board, for a three -year
term of office commencing July 1, 2015 and ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
��
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avennc, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (541 ))853 -2541
Fax: (5411)853 -1145
S'ICTUANIE M. MOON R1'VNOIDS, MM( F: mail clmkG: rounokcva'8n°
JONAnIAN E. CRAFT, CMC
('lly Clerk
Dr,ty Cite Clerk
CECELIA 1. W ERR, CMC'
AsAOant Depute Cite Clerk
June 9, 2015
James M. O'Hare
1929 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Mr. O'Hare:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial three -year term of office commencing July 1, 2015
and ending June 30, 2018.
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
James M. O'Hare
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincyerelyy,,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, JAMES M. O'HARE was
appointed as a member (Public) of the Youth Services Citizen Board, for a three -year
term of office commencing July 1, 2015 and ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
141elunu, (5411) 853 -2541
ITu: (540) 853 -1145
. II PI IAN I E M. MOON REYNOLDS. MNK E -nutl: clerk(9'onimkeva'gov
JONAI'IIAN E.CBAI-I',CMC'
C'ily Clerk
Deputy City Clerk
CECIBLIA T. WEBB. C'MC
A,htmn Deputy City Clerk
June 9, 2015
Charlsie E. Parker
4501 Autumn Lane, N. W.
Roanoke, Virginia 24017
Dear Ms. Parker:
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial three -year term of office commencing July 1, 2015
and ending June 30, 2018.
Enclosed you will find a Certificate of your appointment and two copies of an
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Charlsie E. Parker
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
Agym.
r�O�. �1'"°24J
Stephanie M. Moon
eynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, CHARLSIE E. PARKER was
appointed as a member (Public) of the Youth Services Citizen Board, for a three -year
term of office commencing July 1, 2015 and ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
rn
�JtU
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 CIORell Avenue, S. W., Stile 456
Roanoke, Virginia 24011 -1536
'I- elepbm:e: (5411)853 -2541
ntx: 1541) 853 -1145
SIFI.1I AN I IS Al. MOON R4:YNOLDS, MMC 1: derkp, roonokcvn.gov
('ily Clerk
June 9, 2015
Lorena Wilson
4758 Westvale Road, N. E.
Roanoke, Virginia 24019
Dear Ms. Wilson:
.IONA "I HAN E. ('RAF[', CM('
Beputy ('ity Clerk
('ECELIA I'. WEBB, CMC
A,Wstiint Ilepnty City Clerk
At the regular meeting of the Council held on Monday, June 1, 2015, you were
appointed as a member (At- Large) of the Youth Services Citizen Board, pursuant to
Ordinance No. 40099 - 110314, Chapter 17, Human Resources, Article III, Youth
Services Citizen Board, for an initial three -year term of office commencing July 1, 2015
and ending June 30, 2018.
City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Lorene Wilson
June 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
�}S,iincceereelly,,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of June 2015, LORENA WILSON was
appointed as a member (At- Large) of the Youth Services Citizen Board, for a three -year
term of office commencing July 1, 2015 and ending June 30, 2018.
2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of June,
City Cle