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HomeMy WebLinkAboutMins 10/20/14 - 07/20/151 ROANOKE CITY COUNCIL — REGULAR SESSION October 20, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, October 20, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Sherman P. Lea (arrived late), Anita J. Price, and Mayor David A. Bowers -6. ABSENT: Council Member Raphael E. Ferris -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Pastor Jeff Copper, New Life Christian Ministries. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: The Mayor recognized Lisa O'Neill and Matthew Brown, Angels of Assisi; and David Flagler, Director, Regional Center for Animal Care and Protection in connection with the Mayor's Pet Adoption Challenge between the Cities of Roanoke and Lynchburg. PROCLAMATIONS -RED RIBBON WEEK: The Mayor declared the week of October 26 - 31, 2014 as Red Ribbon Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) 2 He recognized Sheila Lythoe, Chair, Red Ribbon Week Committee; and Kathy .. Graham Sullivan, Director, Roanoke Area Youth Substance Abuse Coalition (RAYSAC), and presented them with a ceremonial copy of the Proclamation .� ACTS OF ACKNOWLEDGMENT- SISTER CITIES: The Mayor announced that Roanoke City Council hosted a luncheon in celebration of the 50th Anniversary of the Roanoke Sister Cities Committee. The Mayor presented framed artwork to the City Manager and City Clerk for appropriate display, which was given by Mayor Chang -Mug Weon on behalf of Wonju, Korea. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of Council held on Monday, August 4, 2014 and Monday, August 18, 2014, were before the body. (See copy of minutes on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. r" REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: to. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: CARILION- PARKING: The City Manager submitted a written communication recommending execution of a new Parking Agreement between the City of Roanoke and Carilion Clinic Properties, LLC, for a period of five years, commencing on November 1, 2014, through October 31, 2019, in order to acquire parking permits for its use in the City's parking system. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40072- 102014) AN ORDINANCE authorizing the City Manager to execute a new Parking Agreement between the City and Cadlion Clinic Properties, LLC, a non- profit Virginia limited liability company, ( "Carilion "); authorizing the City Manager to execute such other documents and take such further action as may be necessary to implement, administer, and enforce such Agreement; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 182.) Council Member Bestpitch moved the adoption of Ordinance No. 40072 - 102014. The motion was seconded by Council Member Rosen. Vice -Mayor Trinkle read the following statement and advised that he would be abstaining from discussion as well as voting on the matter: "STATEMENT OF CONFLICT OF INTEREST" "l, David B. Trinkle, state that I have a personal interest in agenda item 7.a.1., regarding a Parking Agreement between the City and Carilion Clinic Properties, LLC, because I have an employment relationship with an affiliate of Carilion Clinic Properties, LLC. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See Statement of Conflict of Interest on file in the City Clerk's Office.) El There being no additional comments and /or inquiries, Ordinance No. 40072- 102014 was adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Lea, Price, and Mayor Bowers -5. NAYS: None -0. (Council Member Ferris was absent.) (Vice -Mayor Trinkle abstained from voting.) BUDGET - GRANTS- POLICE: The City Manager submitted a written communication recommending acceptance of the State Homeland Security FY15 Grant Award from the Virginia Department of Emergency Management (VDEM) to allow the Roanoke Police Department to purchase body armor for its Tactical Response Team. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40073 - 102014) A RESOLUTION accepting the FY 2015 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 183.) 1 ■ Vice -Mayor Trinkle moved the adoption of Resolution No. 40073 - 102014. The motion was seconded by Council Members Bestpitch and Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) I 5 C Vice -Mayor Trinkle offered the following budget ordinance: ( #40074 - 102014) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of heavy tactical response equipment, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 184.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40074 - 102014. The motion was seconded by Council Members Bestpitch and Price and adopted by the following vote: AYES: Council Members Rosen, Trnkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) TRAFFIC- BUDGET - SEWERS AND STORM DRAINS- SIDEWALKS, CURBS AND GUTTERS- BRIDGES - STREET PAVING: The City Manager submitted a written communication recommending authorization to submit the FY2016 application to Virginia Department of Transportation for additional funds from the Revenue Sharing Program for the City to construct or improve its infrastructure systems. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40075- 102014) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for funds from VDOT's Revenue Sharing Program in the amount of $10,000,000.00 for FY2016 for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. (For full text of resolution, see Resolution Book No. 77 page 185.) Council Member Lea moved the adoption of Resolution No. 40075 - 102014. The motion was seconded by Council Member Rosen. G R The City Manager provided an overview of the matter stating that because of Council's adopted Capital Improvement Plan which focused on infrastructure, the City was able to apply for the maximum amount from the State of $10 million. He shared the following explanation for the appropriations with regard to the Revenue Sharing Program projects: • Citywide Curb, Gutter, and Sidewalk (New Construction) will be matched $1 million of City funds with $1 million in VDOT funds. • Franklin Road Bridge Replacement will be matched $3 million of City funds with $3 million in VDOT funds. • Citywide Storm Drain Improvements will receive $1,120,000.00 from the City's planned FY 2016 capital project funds for the Neighborhood Storm Drain Program and $500,000.00 from the Storrnwater Utility. • Orange Avenue /King Street Intersection will be matched $750,000.00 of City funds with $750,000.00 in VDOT funds. • Annual Citywide Street Paving Program (Resurfacing) will be matched $3 million of City funds with $3 million in VDOT funds. • Citywide Bridge Maintenance will be matched $500,000.00 of City funds a with $500,000.00 in VDOT funds. • Citywide Sidewalk Maintenance will be matched $130,000.00 of City funds with $130,000.00 in VDOT funds. Following the overview, Resolution No. 40075- 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) A rA BUDGET - TRAFFIC- GREENWAYS: The City Manager submitted a written communication recommending acceptance and appropriation of Virginia Department of Transportation (VDOT) Federal Transportation Enhancement Funds; and authorization to execute a VDOT agreement for the Roanoke River "Bridge the Gap" Greenway Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40076 - 102014) A RESOLUTION authorizing the acceptance of additional Virginia Department of Transportation (VDOT) Federal Transportation Enhancement (FTE) funds for Phase II of the Roanoke River "Bridge the Gap" Greenway Project; authorizing the City Manager to execute a VDOT Standard Project Administration Agreement and Appendix A; and authorizing the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use the funds for Phase II of the Roanoke River Greenway Project. (For full text of resolution, see Resolution Book No. 77 page 186.) Council Member Bestpitch moved the adoption of Resolution No. 40076- 102014. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) Council Member Bestpitch offered the following budget ordinance: (#40077- 102014) AN ORDINANCE to appropriate funding from Virginia Department of Transportation Federal Transportation Enhancement Funds and transfer funding from the Comprehensive Greenway Trail project to the Roanoke River Greenway Bridge the Gap project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 188.) C E: Council Member Bestpitch moved the adoption of Budget Ordinance No 40077- 102014. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) TRAFFIC- BUDGET - RAILWAYS: The City Manager submitted a written communication recommending authorization to submit an application to the Virginia Department of Transportation (VDOT) to request additional funding in connection with the Virginian Railway Passenger Station project. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40078- 102014) A RESOLUTION supporting and authorizing the City's application for an additional funding from the Commonwealth of Virginia Department of Transportation Transportation Alternatives Program funding for the Roanoke Chapter National Railway Historical Society for the restoration and renovation of the Virginian Railway Passenger Station; authorizing the City Manager to execute the required applications and take any other actions to respond to any inquiries or provide supplemental information; and authorizing the City Manager to execute such other documents and to take such further actions as may be necessary to apply for such additional funds. (For full text of resolution, see Resolution Book No. 77 page 189.) Council Member Price moved the adoption of Resolution No. 40078 - 102014. The motion was seconded by Council Members Bestpitch and Lea. Jim Cosby appeared before the Council and provided a status report on the restoration of the Virginia Railway Station noting that the fire was in January 2001 and just two months after in March, the Virginia Station Project Restoration Committee met to begin planning the restoration. He stated that the project was in Phase II having received four responsible bids from local fines with a significant variance among the bids; and issues were being addressed within VDOT, the City of Roanoke, the Committee and the lowest bidder, who is trying to get their bid qualified which has necessitated the submittal of a new application for an additional $246,000.00 of funding from the Virginia Department of Transportation. 3 9 Following Mr. Cosby's comments, Resolution No. 40078 - 102014 was adopted by a the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Openina of the Main Library • Everyone is very excited about the opening of the newly renovated Main Library • We held a ribbon - cutting ceremony on October 14, 2014, where city officials were joined by some of our younger citizens from Round Hill and Preston Park elementary schools to officially open the library. • The opening received a lot of coverage from the media, and we want to thank local media for doing such a great job of telling area residents about the new features inside this facility. • Next library renovation is Raleigh Court. Media Attention • Mobility Lab featured an online story titled " Roanoke's Placemaking Shows a City on the Rise" written by Paul Goddin on October 7, 2014. • Compliments the spirit of Roanoke's residents — friendliness, character, and applauds the city's great downtown spaces. Baaaed Leaf Collection • Dates are November 9, November 23, and December 7, 2014. • Brochures with information about bagged leaf collection are going out in the mail this week to residents. • Leaf Collection information is posted on city's website homepage, under "Read About ". • Staff will be sending information out through social media sites and MyRoanoke. • Residents may place at the curb an unlimited number of bagged leaves in biodegradable paper bags during the three leaf - collection weeks. • Since leaf disposal in plastic bags is not the city's preference, residents C • are limited to six plastic bags per bulk collection week. 10 • New this Year: Regularly scheduled brush collection will occur only for D large piles of brush (4'x4'x4') during leaf collection weeks. • Small amounts of brush can be bagged for collection during bulk week or placed within the Big Blue trash container during any collection week. Roanoke Go Outside Festival • Held on Friday - Sunday, October 17 - 19 at River's Edge. • This is an annual event to encourage healthy, active outdoor recreation; a celebration of everything outdoors. • Combines the things outdoor enthusiasts love - camping, music, gear, races, and demos, and a beautiful outdoor setting. Last year's attendance was approximately 12,000. Still waiting for final numbers from this year's event. REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational grants and programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40079- 102014) AN ORDINANCE to appropriate funding from the Federal and Commonwealth government grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 190.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40079- 102014. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) UNFINISHED BUSINESS: NONE. 0 11 ^ INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ECONOMIC DEVELOPMENT AUTHORITY: Council Member Price offered the following resolution reappointing A. Damon Williams as a Director of the Economic Development Authority for a term of four years ending October 20, 2018: ( #40080 - 102014) A RESOLUTION reappointing a Director of the Economic Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. (For full text of resolution, see Resolution Book No. 77 page 193.) Council Member Price moved the adoption of Resolution No. 40080 - 102014. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) V ECONOMIC DEVELOPMENT AUTHORITY: Council Member Price offered the following resolution appointing Thomas Cullen as a Director of the Economic Development Authority for a term of four years ending October 20, 2018: ( #40081 - 102014) A RESOLUTION appointing a Director of the Economic Development Authority of the City of Roanoke. (For full text of resolution, see Resolution Book No. 77 page 194.) Council Member Rosen moved the adoption of Resolution No. 40081 - 102014. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) 12 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Price announced that a public forum titled 'The Face of Human Trafficking" would be held on October 28, at 8:30 a.m., at Virginia Western Community College. At 2:44 p.m., the Council meeting was declared in recess to be reconvened at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -6. ABSENT: Council Member Raphael E. Ferris -1 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troops No. 210 from the South United Methodist Church; and No. 2 of the Royal Corps Presbyterian Boy Scouts. PUBLIC HEARINGS: VOTING PRECINCTS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on consideration of an ordinance to realign the boundaries of voting precincts and to reduce the number of voting precincts within the City of Roanoke, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times once on Monday, October 6, 2014 and Monday, October 13, 2014. (See publisher's affidavit on file in the City Clerk's Office.) 3 W © The City Attorney explained that the only amendment in Plan A that was previously published and kept in the City Clerk's Office was the third recital on page three, which was actually published four times in the Roanoke Times, instead of twice which clarifies said publication. In conclusion, he pointed out that the report strongly urges the Council to receive public comment and consider the comments received; he reiterated that no matter what decision Council may reach on tonight, it would have no effect on where people vote on November 4, 2014 for the changes would take effect on December 31, 2014. He also called attention to a previously submitted 21 precinct plan by Council Member Bestpitch. Mr. Callaghan also thanked Kennie Hams and Laura Carini for their tireless efforts with regard to the matter. The Mayor inquired if there were persons present who wished to speak on the matter; whereupon, the following speakers were heard on the matter. Brenda Hale, President, Roanoke Branch NAACP, P. O. Box 12362, appeared before the Council and expressed concern stating that having enough machines at each polling site, increasing pay to the poll workers was a must for recruitment of quality workers, allocating funds towards training of all poll workers, and implementing curb side voting at all polling sites for senior citizens and the disabled was extremely important. She urged citizens to come out and vote on Election Day and that loved ones and churches assist in transporting voters. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke with regard to the low voter turnout and that young people of voting age feel that they have been neglected by the leadership of City Council and in the community. He further advised that the City had red light districts filled with crime and if the voting precincts were cut it would discourage many young voters. He urged the Council to come into the communities and churches to encourage all people to vote In response to an inquiry from Council Member Lea as to his definition of a red light district, Mr. Gravely advised that it consisted mostly of 11th Street, N. W, Cove Road, N. W., Chatham Avenue, S. W., as well as the City's housing projects. Mark Lazar, 1901 Carter Road, S. W., appeared before the Council and questioned the fundamental purpose behind reducing the number of voting precincts and the savings that will result by doing so.He voiced concern that the number of precincts currently in many cases is adequate to the voting population that exists and experienced long lines at the Villa aHeights precinct during the 2012 election, which should be unacceptable. 14 He noted that the priority should be making certain that the number of machines available at each precinct is commensurate with the number of voters. Cindy Hylton, 1135 Rockland Avenue, N. W., appeared before the Council and asked that Council consider the Round Hill area because of the lack of transportation for senior citizens. She referenced a map and asked if the Evans Spring area was considered in the realignment process. Then: being no additional speakers, Mayor Bowers asked if it was the consensus of the Council to continue to public hearing to the November 17 Council session. The City Attorney interjected for the record that if only the matter regarding Plan A was to be continued, no further newspaper advertisement would be required. The Mayor further inquired if Council could take action on November 3 and offer a substitute ordinance if there were additional amendments; whereupon, the City Attorney responded that a substitute ordinance could be introduced on November 3 without prior legal advertising for two consecutive weeks. In response to another question from the Mayor regarding a timeline for a plan by November 2016, the City Attorney explained that if Council did not take action by December 31, 2014, but did so anytime during 2015, said plan would become effective on December 31, 2015 and would be in effect prior to the 2016 elections. I J Council Member Bestpitch commented that in terms of the fundamental purpose addressed in creating the task force was acknowledging a great disparity in the number of voters assigned to certain precincts compared to other precincts and the main purpose was to ensure equal access to the ballot and what happened in 2012 was unacceptable. He pointed out that if a decision was made prior to December 31, it allowed for four elections with low voter turnout to implement the changes and ensure smoothness prior to the November 2016 presidential election. Council Member Lea commented that it was a major under taking to change the City's precincts; and after reviewing both plans, he wanted to make sure the public understood that the Department of Justice and the Supreme Court no longer reviewed the decisions of Council, but it was important that citizens feel represented in the decision making process as well as that the Council was on the same page. He expressed his desire to meet with groups within the community along with the City Attorney and address any questions and /or concerns. He also urged his colleagues to proceed with caution in terms of the decision regarding the voting precincts. I 15 Council Member Rosen advised that the goal was to increase efficiency and make the voting process better for people in terms of the experience, accessibility; and that the task force was very representative of the community and made a unanimous recommendation with regard to the matter. He agreed with Council Member Lea that a decision should be made on November 17 and to make every effort to reach out to citizens over the next 30 days. He also noted that he was prepared to vote on the recommended plan at the November 17 Council meeting. Council Member Bestpitch reiterated that his concern about the proposals was neither of them addressed the disparity — in the 19 precinct plan, the smallest precinct had 1,986 voters and the largest precinct had 3,996 -- more than twice as many in one precinct than the other; and in all of the plans, the five precincts that were in the 17th House District were left out and were not contiguous to one another except in two cases, ie., Jefferson Riverdale and Garden City; whereas, the other three were isolated precincts on the edge of the City. He further commented that the 19 precinct plan eliminated 11 polling places and does not address the disparity and the 20 precinct plan has 1,937 voters in the smallest precinct and 3,996 in the largest precinct so the disparity is greater. According to the Code of Virginia Section 24.2 -307, he indicated that a precinct should have no more than 5,000 registered voters and no fewer than 500, adding that the midway point was a 2,750. In addition, he emphasized that if the precincts were around that number, it would be well above the 500 minimum and would allow room for growth in future years without having a precinct too large for the 5,000 voter limit. He continued that 3,000 registered voters would require four voting machines and if that number was divided into the number of active voters within the 27 precincts, the answer would be 16, plus the five additional precincts which was how his 21 precinct proposal originated. He noted that Mr. Harris worked diligently on the plan and the smallest precinct has 2,299 voters and the largest has 2,969 voters, a difference of less than 700 voters, meaning all of precincts have between 2,300 to 3,000 voters and require the same number of voting machines, same number of polling books, same number of election officials at each of those 16 precincts which ensures equal access to the ballot. He concluded by stating that his plan could be posted on the City's website and an ordinance could be drafted in order that both proposals could be considered by the Council on November 17. A 16 Council Member Rosen inquired if an amended plan was considered on November 17, how it would affect the timeframe and how much work would have to be completed again; whereupon, the City Attorney advised that the issue would creating an additional precinct, which is a very involved process requiring that the boundaries of all the precincts, except for the five perimeter precincts, be rewritten. He added that the process would be time consuming and in order to meet a deadline for advertising a 21 precinct plan for November 17, work would have to be completed no later than a week from Wednesday, October 29. He noted that the month of December was also available to discuss the matter since there were no elections in the first few months of 2015. For clarification purposes, Mr. Callaghan stated that the Task Force was appointed in January 2013, completed all of its meetings by May of 2013, which was a fairly aggressive schedule, and was disbanded by the Council in June 2013. Council Member Rosen further commented that the process has been long and the task force invested a lot of time and effort to form their recommendation, also Council Member Bestpitch put forth a great deal of time and effort on his plan and he was unsure if Council should be figuring out precinct lines as opposed to going with their recommendations. Vice -Mayor Trinkle concurred in the comments of Council Member Rosen and stated that the process had been well thought out and involved many stakeholders and various groups. He asked what major differences existed among the plans in addition to the population and voting numbers; whereupon, the City Attorney indicated that both plans took into account the same information and there were not many differences between the two. Council Member Bestpitch emphasized that the difference in numbers for 20 or 21 precincts was not significant, but how many voters were assigned to each precinct and equal access to the ballot was much more important. He reiterated that hosting neighborhood meetings and getting the plans out in front of people was a good and accomplishable idea. Council Member Lea agreed with Council Member Bestpitch and added that the NAACP was opposed to the task force plan mainly because of the equalization of the precincts and the lack of equal access to the ballot. Mayor Bowers commended the efforts of the Task Force, those citizens who participated in the process, City Registrar, City Attorney and staff. He expressed that in his opinion the issue was a matter of convenience to the citizens and such process that has been in place for 40 or 50 years was convenient. Unfortunately, in 2012 that process had proven to be no longer convenient; and with more than 3,900 voters in one precinct, one might think creating more precincts would be a solution. C 17 C Following indepth discussion, Council Member Bestpitch offered a motion to continue the public hearing until 7:00 p.m., on November 17, 2014 or a soon thereafter that the matter may be heard, and to instruct the City Attorney to prepare and publicize /advertise the Alternative Plan B, with 21 precincts, for consideration by the Council at the November 17 public hearing session. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Lea, Price and Mayor Bowers -4. NAYS: Council Members Rosen and Vice -Mayor Trinkle -2. (Council Member Ferris was absent.) LEASES - COUNTRYSIDE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the amendment of Ordinance No. 39853 - 012114 to correct a scriveners error, and clarify the description of leased premises contained in such Ordinance authorizing the Lease of City -owned Property in the Countryside Area to Roanoke Valley Youth Soccer Club, Inc., the matter was before the body. C Legal advertisement of the public hearing was published in The Roanoke Times on Monday, October 6, 2014 and Monday, October 13, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending amendments to Ordinance No. 39853 - 012114. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40082- 102014) AN ORDINANCE correcting a scriveners error pertaining to Ordinance No. 39853 -012114, adopted by City Council on January 21, 2014, clarifying the description of leased premises that was included in Ordinance No. 39853 - 012114, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 195.) Council Member Rosen moved the adoption of Ordinance No. 40082 - 102014. The motion was seconded by Council Member Price. C The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no comments and /or questions by the Members of Council, Ordinance No. 40082 - 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers-6. NAYS: None -0. (Council Member Ferris was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 20, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of Roanoke to rezone two parcels identified as 0 Tuckawana Circle, N. W., from RM -2, Residential Mixed Density District, to ROS, Recreation and Open Space District, for the purpose of permitting an offsite parking lot associated with an outdoor recreational facility, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, October 1, 2014, and Wednesday, October 8, 2014. (See publishers affidavit on file in the City Clerk's Office.) J The City Planning Commission submitted a written report recommending approval of the rezoning request, finding the request to be consistent with the City's Comprehensive Plan, Countryside Master Plan, and Zoning Ordinance as the subject property will be developed in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40083- 102014) AN ORDINANCE to amend § 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone property on Tuckawana Circle, N. W., within the City, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 198.) k 19 Council Member Rosen moved the adoption of Ordinance No. 40083- 102014. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no comments and /or questions by the Members of Council, Ordinance No. 40083- 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Bookbag Santa, Inc., for tax exemption of personal property in the City at 1207 -A McDowell Avenue, N. E., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, October 13, 2014. (See publishers affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending the exemption from personal property taxation pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, and Section 58.1 -3651, Code of Virginia (1950), as amended, effective January 1, 2015, for its current personal property and its after - acquired personal property to the extent that such property is used for the charitable purposes of Bookbag Santa, Inc., as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40084- 102014) AN ORDINANCE exempting from personal property taxation certain personal property located in the City of Roanoke and owned by Bookbag Santa, Inc., an organization devoted exclusively to charitable or benevolent purposes on a non- profit basis; providing for an effective date, and dispensing with the second reading by title of this Ordinance. I(For full text of ordinance, see Ordinance Book No. 77, page 199.) 20 Council Member Rosen moved the adoption of Ordinance No. 40084- 102014. a The motion was seconded by Vice -Mayor Tdnkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no comments and /or questions by the Members of Council, Ordinance No. 40084 - 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 20, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Krishna Properties, LLC, that 0.1331 -acre within the existing right of way at Lukens Street, N. W., be vacated and closed, and combined with and made a part of Official Tax Map No. 3080134, creating Parcel 1A (0.8213 acre) situated along Liberty Road, Courtland Avenue and Lukens Street, N. W., for the purpose of a parking lot, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, October 1, 2014, and Wednesday, October 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of the right -of -way, as amended. The vacation will allow for an exchange of right -of -way by dedication of the applicant that will correct a current issue with the owner's property on Liberty Road. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40085- 102014) AN ORDINANCE permanently vacating, discontinuing and closing a portion of Lukens Street, N. W., adjacent to Official Tax Map No. 3080134, as more particularly described hereinafter; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 201.) 1 21 ^ Council Member Rosen moved the adoption of Ordinance No. 40085 - 102014. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no comments and /or questions by the Members of Council, Ordinance No. 40085- 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) PURCHASE /SALE -CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 20, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke with regard to an Option Agreement with Carilion Services, Inc. to purchase City -owned property, known as the former Navy Reserve Building, located at 250 Reserve Avenue, S. W., designated as Official Tax Map No. 1040201, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, October 13, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of such Option Agreement with Carillon Services, Inc.; execution of such other documents and to take such further actions as may be necessary to implement, administer, and enforce such Option Agreement approved as to form by the City Attorney; and authorization to apply for a grant from the Virginia Department of Housing and Community Development Industrial Revitalization Fund to acquire and renovate the Gill Memorial Property, as amended. (For full text, see report on file in the City Clerk's Office.) 22 Council Member Bestpitch offered the following ordinance: (#40086- 102014) An ORDINANCE authorizing the City Manager to execute an Option Agreement between the City of Roanoke and Carillon Services, Inc., to sell certain City owned property located at 250 Reserve Avenue, S. W., Roanoke, Virginia, and identified as Official Tax Map No. 1040201, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 203.) Council Member Bestpitch moved the adoption of Ordinance No. 40086 - 102014. The motion was seconded by Council Member Price. The City Attorney called attention to the fact that Vice -Mayor Trinkle had recused himself from all discussions of the abovereferenced matter during the Council meeting held on Thursday, October 9, 2014; however, under the Ethical Code of the Commonwealth of Virginia, Vice -Mayor Trinkle could participate in any discussion and action regarding the proposed ordinance because the vote would be a constitutional one due to matter being a proposed sale of City-owned property. In additional, Mr. Callaghan noted that Vice -Mayor Trinkle would recuse himself from any discussion and consideration of the other pending resolution that was also part of the matter before the Council. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Council Member Rosen commented that he was in support of selling the property on Reserve Avenue to Carillon Services and felt it was a good real estate move in terms of the option to acquire the Gill Memorial Building. He asked for an overview with regard to the agreement with Carillon Services and the purpose of the City to acquire the Gill Memorial Building. Wayne Bowers, Director, Economic Development, explained that the agreement was complex in which the City would be allowed the option to acquire from Carillon Services, the Gill Memorial Building located on Jefferson Street, for the agreed upon amount of $860,000.00 using the proceeds from the sale of the 250 Reserve Avenue property at $610,000.00 and $250,000.00 in cash, or equivalent amount that would represent the City waiving its right to operate the Crystal Springs Park located at 2012 Jefferson Street and facilitate Carilion acquiring that park property from the Western Virginia Water Authority. He concluded stating that the acquisition of the Gill Memorial Building would allow the City to reach one of its economic development goals to create new innovation, businesses and jobs particularly in the downtown area, and the City can also apply for a grant to assist in the process. 23 Council Member Rosen further inquired if Roanoke Innovation Network had a business plan and if it was known of how they will manage the property; whereupon, Mr. Bowers advised that a business plan had been submitted which seemed reasonable, but does require much effort from Roanoke Innovation Network to get support from the private sector. In response to inquiry as to the expectation or request for public funds with regard to the project, Mr. Bowers further advised that the primary source of funds was to be the rent charged to the tenants, as well as anticipated contributions from the private sector and it has been expressed clearly that there would be no City operational funds used. Council Member Rosen commented that if the Department of Economic Development remained involved in terms of management, the City must be careful to balance the per square foot rent not to undercut private landlords also renting out space. Mr. Bowers indicated that the business plan contemplates a very competitive market system rate and the selling point would be the additional services that the Roanoke Innovation Network provides to those businesses. C Following additional dialogue with regard to the anticipation of using City funds for the project, Vice -Mayor Trinkle asked if the Council would have to approve certain concepts of the project, for example, the grant approval and acceptance. Mr. Bowers replied in the affirmative and added that the project would produce approximately 35 jobs and that an operational plan had yet to be completed. For clarification purposes, the City Attorney advised that the agreement before the Council gives Carillon the option to buy the Reserve Avenue property and the City receives an option to purchase the Gill Memorial Building. He added if the City exercises its option to buy the building, Carilion must purchase the Reserve Avenue property; and that Crystal Springs Park was another issue that would require action by the Council at a future meeting. There being no further discussion regarding the matter, Ordinance No. 40086- 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers-6. NAYS: None -0. (Council Member Ferris was absent.) 24 Council Member Bestpitch offered the following resolution (#40087- 102014) A RESOLUTION supporting and authorizing the City's r application for a grant from the Commonwealth of Virginia Industrial Revitalization Fund; authorizing the City Manager to execute the required applications and take any other actions to respond to any inquiries or provide supplemental information; and authorizing the City Manager to execute such other documents and to take such further actions as may be necessary to implement and administer such grant. (For full text of resolution, see Resolution Book No. 77 page 205.) Council Member Bestpitch moved the adoption of Resolution No. 40087 - 102014. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Lea, Price, and Mayor Bowers -5. NAYS: None -0. (Council Member Ferris was absent.) (Vice -Mayor Trinkle abstained from voting inasmuch as he had a conflict due to being employed with Carilion Services, Inc.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, !� April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 20, u 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of Roanoke Planning Commission to amend Chapter 36.2, Zoning, Code of the City of Roanoke, (1979), as amended, to update, clarify, and make the City's Zoning Ordinance user friendly, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, October 1, 2014 and Wednesday, October 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the proposed amendments to the City's Zoning Ordinance to make it easier to use for its citizens. (For full text, see report on file in the City Clerk's Office.) 25 C Council Member Bestpitch offered the following ordinance: (#40088- 102014) AN ORDINANCE amending and reordaining Section 36.2 -205, Dimensional regulations; Table 205 -1, Permitted Yard Encroachments; Table 205 -2, Application of Maximum Front Yard Requirements; Section 36.2 -311, Use table for residential districts; Section 36.2 -312, Dimensional regulations for residential districts; Section 36.2 -313, Front Yard dimensions for infill development; Section 36.2 -315, Use table for multiple purpose districts; Section 36.2 -317, Civic space yard option; Section 36.2 -319, Building placement and facade transparency standards for multiple purpose districts; Table 319 -1, Building Placement and Facade Transparency Requirements; Section 36.2 -322, Use table for industrial districts: Section 38.9 -TAr r.nmnroh.„.h.o bran Uverlav Uistrict; Section 36.2 -403, Accessory uses and structures; Section 36.2- 408, Day care centers. child; Section 36.2 -411, Gasoline stations; Section 36.2 -419, Motor vehicle repair or service establishment; Section 36.2 -422, Outdoor display areas; Section 36.2 -429, Temporary uses; Table 429 -1, Temporary Uses; Section 36.2 -522, Zoning permits; Section 36.2 -540, Zoning amendments; Section 36.2 -551, Development plans. generally; Section 36.2 -552, Basic development plans; Section 36.2 -561, Variances; Section 36.2 -630, General development standards; Section 36.2 -644, Overall tree canopy requirements; Section 36.2 -645, Street yard trees; Table 647 -1, Buffering and Screening of Certain Uses and Activities; Table 649 -1, Buffering Screening, and Landscaping Materials; Table 654 -1, Parking and Loading Area a Standards; Section 36.2 -661, Applicability; Section 36.2 -668, On- premises signs generally; Table 668 -1, Type. Number, and Size of On- Premises Signs; Section 36.2- 673, Temporary on- premises signs; Appendix A, Definitions; and Appendix B, Submittal Requirements, B -2 Comprehensive Development Plan; of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended, for the purpose of clarifying or refining regulations based on their practical application; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 207.) Council Member Bestpitch moved the adoption of Ordinance No. 40088 - 102014. The motion was seconded by Council Member Lea. The City Attorney advised that there were proposed changes to the City's Zoning Ordinance by the Planning Commission and on page one, at line six the word "section" was inadvertently omitted and on page four the substantive amendment, the density limitation proposed to reduce the density requirement to "2,500 square feet per dwelling unit" was deleted; and further indicated that he had copies if citizens wished to view the changes. The Mayor inquired if there were persons present who wished to speak on the matter; whereupon, the following individual was heard: L Wendy Jones, Executive Director, Williamson Road Area Business Association, a 4804 Williamson Road, N. W., appeared before the Council and spoke with regard to Table 1 which specifically permits electronic reader boards and urged the Council to approve the changes to the City's Zoning Ordinance. closed. There being no additional speakers, the Mayor declared the public hearing Council Member Rosen commented that it was wise to review the City's Zoning Ordinance every year and examine what was important for people to know in an effort to create a more efficient place to do business and work with the Planning Department. He thanked the Planning staff for their hard work. Council Member Bestpitch echoed the comments of Council Member Rosen and thanked the Director of Planning, Building and Development for previously withdrawing a somewhat controversial change. There being no additional questions and /or comments by the Council Members, Resolution No. 40088 - 102014 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price, and Mayor Bowers -6. NAYS: None -0. 0 (Council Member Ferris was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Edward Gates, 1523 Main Street, S. W., appeared before the Council and spoke with regard to the challenges of citizens in the Melrose Park area that depend on Valley Metro for nearly all of their transportation needs, asked the Council to consider funding public transportation in the Roanoke Valley to a greater extent so that the people can go shopping on a Sunday or work later in the evenings and get home safely, and extended an invitation to the Council to use public transportation to become more familiar with the challenges and gain a better appreciation for how much scheduling it takes to ride the bus. 3 27 Council Member Bestpitch commended Mr. Gates for speaking on behalf of the C citizens and advised that it is a very difficult task to find and allocate funding between needed new equipment, required additional drivers and providing adequate salary for existing drivers; and recognized there were many places in Roanoke County including the Department of Motor Vehicles that would it make logical sense to extend bus service, but as Roanoke City Council they have no authority over buses entering Roanoke County. Vice -Mayor Trinkle thanked Mr. Gates and also urged him to go before the Roanoke County Board of Supervisors and the Greater Roanoke Transit Authority that meets at 1:00 p.m. every other month, who is actively seeking consumer input. Council Member Rosen commented that he felt it important to mention that the City of Roanoke provides a significant subsidy to Valley Metro and that unfortunately State funding has been cut for transit and there was only so much the City could do before the State had to fulfill its obligations; and pointed out that transit funding was scheduled to be cut by the State again this year, so the Transportation Department is using bond money to plug the gaps for entities like Valley Metro. Mayor Bowers thanked Mr. Gates for his comments and advised that the Council consisted of lawyers, doctors and teachers who have real care and concern for those less fortunate in the community and it was important to hear and make them more conscientious about the difficult funding decisions that have to be made. There being no further business, Mayor Bowers declared the Council meeting adjourned at 9:28 p.m. APPROVED ATTEST: StephanieeyMA1� (V )�j /�((�°��^^'+ -� \wJ Da d A. Bowers City Clerk Mayor C ROANOKE CITY COUNCIL - REGULAR SESSION November 3, 2014 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, November 3, 2014, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article 11, Citv Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were not present for the vote.) 11 29 Q COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and briefing by staff members pertaining to actual litigation where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Attorney as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were not present for the vote.) CITY PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located 1231 Midvale Avenue, S. W., bearing Official Tax Map No. 1221301, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were not present for the vote.) SALE /PURCHASE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the acquisition of real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 30 Council Member Bestpitch moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were not present for the vote.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: BRIEFINGS: At this point, Council Members Lea and Rosen entered the meeting (9:33 a.m.). Innovation Network (ROANOKE- BLACKSBURG) Wayne Bowers, Director, Economic Development, introduced Sam English, Chair, Roanoke - Blacksburg Technology Council, and Jonathan Whitt, CEcD, CEO, Roanoke Technology Council, who is also the Executive Director, Roanoke - Blacksburg Innovation Network, who presented the following information: Innovation Network Roanoke - Blacksburg ssun . orronunm . eauus A regional roadmap for supporting entrepreneurs and turning our innovation assets into new businesses and jobs Developed by over 100 business, education, and local government leaders s./ Pai U. I 31 The Bottom Line Why Focus on Innovation and Startups? n We have on amazing set of innovation assets Startups and innovation companies account for lion's share of jobs • Yet assets don't faro into opportunities without whantio Smaups l<5 years) • The Blueprint provides attention and focus to the companies creating high wage jobs .u. High GrowM/lmpoa xoeoc .e! r The Blueprint strategies build the foundation that CompaniesLn.•a.e turns concepts into companies and sustains the ability to continually grow our own ventures Equity -based yen ae. ouri1.aea.. rot e...i a,.w aarw.maww awn. _ Startup homegrown (resident) businesses out - perform larger companies We Have Great Innovation Assets awa.aotp son o.o nn • A top ranked search university, that has doupetl research in .m� this last 10 yeara; Carilion Research ImObde with world class is �eenw bards • One of the highest concentreon of colleges and universities per wplta, awarding more than 113 of all STEM degrees omu k.paem e.1 a6 • ranked as a toP •100 Best Platy for Business and _ ..qty. e e,.11Y Garters• • Leading edge technology companies om. • Top 15 most afiordatlie paces M doing business; Cost of _i.wn s.a y'—,m living wall below the national average Even within homegrown buslnesses, only a handful • Strang conk ethic ni labor force create most of the jobs Yet, we aren't turning these assets How does this hurt our economy? into opportunities _ o hMwtry and education hove a difficult time mcn icing taint Our pdvale senor, scheme and Engli a ding workforce M aa% compared! u 7% or Me Vinous wuTturce and 6.4% of the US o Conponles tend to May small and fall to realise their growlM1 vitalist. potential o Sanvq leave the area to find landing and Momma rs shop Our Nn wcnpbs ere boa Nnoemrared and grew s0%abwer PaYN9 aHNtbn to Mw region Nan the slate hen 2002 M 2012. HMe regbn tW Me same wasu rauon Mina pbs, it would o Them are hw success nadirs that creala the nap gemanation Neal 2,600 more high paying hba of companies . �t newt low tares aamnme2bliaaaN and NUS are mHaabg fap slap scot per »ar to Nain Mvesmrem taprel s s s s { a l a Wth4Nm pemmainnaealion loba.wegwan elw bn lobs. s in region, compared p for Nun ]W�s s MA We Start With A Clear Set of Outcomes And results that are meaningful... ' e r the Innovation Nslwore use a=hem INNOVATION NETWORK a Education and industry wort t.gdher he tau ideas line ® le enterprise, because of this • New o New high impact companies starting in the region, Our vision is to he nationally recognized as a Mere residents con short and grow ....... fal e . a place where innovation and innovation businesses, which In turn uoo. maw. 7mm. entrepreneurship fhrim. high - impact o Anions tolented people From around the world t. want • More opmpanies achieving their growth potential companies grow, and quality of talent is to live and work in the region, and results In ..m. areee..m second to none. o Amputation as an null. and responsive hub far 7177. kte 1, rev Mlam 16AOOIN.ay innovation We Take A Systematic Approach We Use Targeted Multi -Year Strategies Four Interconnected Objectives: • Turn research concepts into new products, • Launch more innovative companies, • Help them through critical growth stages, and • Support them with top tier talent. son To Drive to Measurable Results And results that are meaningful... Strategies resells in ® le • New o New high impact companies starting in the region, Illlllllllll® e • Additional Investment capital flowing into the region uoo. maw. 7mm. • More opmpanies achieving their growth potential nu,r s„soos melw spoor �..m ..m. areee..m which leads to.... 7177. kte 1, rev Mlam 16AOOIN.ay %Ix m,e in c535 mAlkn Is ItAOO,mo.n F-7-77- / w.xrl...•w • Additional high wage lobs, :loop sna Iehil • Attraction of new top -tier talent, and ■ ■ • A reputation as a great place to s,an and grow a company tree We Complement Other Efforts r We target an underserved . high impact market We provide a pipeline of new companies for expansion and retention efforts o We create on entrepreneurial environment that spills over into the general economy RBIN: The Blueprint's Hub Reeneke- Blacksburg Innovation Network L] An alliance based 501 C3 v Key roles: o Coordinates people and programs; Acts as a conduit to connect industry and education o Leverages funding opportunities U Provides a focal point for innovation and tech -based entrepreneurship (within and outside of the region) 33 We've Shifted from Ideas to Action • Pursuing grants for venture development funding and services • Expand ing/coordinating mentors for startaps and growth stage companies • Working with state and private investors to gain access to more startup funding o Volley Ventures, a $ISM early stage venture fund for technology and life science companies • Supporting the development of innovation hubs in Roanoke and Blacksburg • Developing she marketing messages and tools to raise our profile Jonathan Whin, CEcD ionothan @thetechnologycouncil.com www.rbin.us (See copy of presentation on file in the City Clerk's Office.) Innovation Network Roanoke - Blacksburg Council Member Ferris asked if data was available to determine the number of Roanoke Valley students who return to Roanoke after graduation. Mr. Whitt responded that the Roanoke - Blacksburg Innovation Network had not conducted such a study, but would be pleased to analyze available data. Vice -Mayor Trinkle asked why there was a need to differentiate between the Innovation Network and the Technology Council; whereupon, Mr. Whitt responded that a group from the Technology Council created the Innovation Blueprint; adding that the Technology Council was a 501(c)(6), member driven business league organization, and the Innovation Blueprint Organization was a 501(c)(3), non - profit entity that could receive grants and work with localities and universities. 34 As a follow -up question, Vice -Mayor Trinkle inquired if the Technology Council was a group of business minded individuals organized to direct technology; whereupon, Mr. Whitt answered in the affirmative, noting that the Technology Council continues to grow and was one of the top ten technology groups for size, scope and budget; and over 235 companies including Virginia Tech were represented by the over 70,000 highly networked individuals. In terms of regions, Vice -Mayor Trinkle wondered if the focus was on Blacksburg, Montgomery County and the Roanoke area; whereupon, Mr. Whitt acknowledged that the Roanoke and New River Valleys were the economic development hubs, however, other localities were not being excluded. Council Member Bestpitch asked for a high level description of the availability, access and cost of broadband, and how those factors would impact the Innovation Blueprint; whereupon, Mr. Whitt answered that while broadband was not part of the Blueprint, it was vital for the growth of businesses, and he envisioned that the Roanoke Valley Broadband Authority and the New River Valley Telecommunications Committee would eventually work together. Vice -Mayor Trinkle questioned whether the original developers of the Innovation Blueprint would continue to be engaged; whereupon, Mr. Whitt said yes, while noting that within the previous week, the Innovation Network and the Technology Council had assisted with economic development grant applications submitted through Virginia Tech, the New River Planning District, respectively; and a Department of Housing and Community Development grant through the City of Roanoke. Mr. Whitt recapped that the Roanoke - Blacksburg Technology Council hosts over two dozen events per year, in addition to partnering with other organizations to host events, adding that the Annual Tech Night event held at The Hotel Roanoke and Conference Center has attracted over 750 individuals during the previous three years, and the Fall Gala in Blacksburg always sells out. Following additional remarks by Mayor Bowers and Members of the Council, appreciation was expressed to Mr. Whitt for an informative presentation. SOLID WASTE MANAGEMENT Skip Decker, Refuse /Recycle - Solid Waste Manager, gave a brief overview in connection with the following presentation: I C Solid Waste Management • Agenda • Downtown Sealed Compactor Program • Proposed Amendments to City Code • Solar- Powered Litter Compactors • Fall Leaf Collection Program 35 Downtown Sealed Compactor Program • Objectives: • Cleaner Downtown, no trash set out on the sidewalk • Flexibility for our customers to dispose of trash at any time • Increase in recycling, decrease in trash • Savings achieved through cost avoidance Compactor #1 Market Area Compactor Compactor #2 Campbell Court Bus Station 36 Campbell Court — Compactor #2 • Enclosure • Security lighting and camera • Fob Access • Brick wall separates riders from enclosure • Recycling availability • Available 24 hours a day • Choice of locations ( #1 or #2) • Outreach • Timing of Implementation — April 2015 Requests • Authorization to: • Transfer funds into the Compactor Account, includes sidewalk modifications • Code Amendment expanding the Compactor zone Additional Solid Waste Management Code Changes • Notice of Violations- • Step 1 - Educate and advise • Step 2 - Reach out to the property owners • Step 3 - Post Notice • Step 4 - Send Notice of Violation to owners • Step 5 — Unpaid Notice of Violations • Step 6 — Property Liens J W C 37 Property Liens • Request to amend City ordinance to allow for a lien on any amount that exceeds $200 in violations, per the State statute. Additional Code Changes • Sharps - Syringes or Lancets used at home and disposed of in the residential solid waste stream. • Proper Disposal • Recommended that they be placed in a heavy opaque plastic bottle • Bottle have the word "Sharps" written on the outside of the bottle • Lid placed back on and sealed with tape • Disposal within city issued automated container • Discussions and agreement with the Health Department • Code Amendment needed • Brush on Vacant Lots • Eyesore • Owners are attempting to be compliant • Opportunity to enhance the neighborhood • Request to amend the ordinance to allow for the collection of brush from residentially - zoned vacant lots Solar Powered Litter Compactors • 'Big Belly' Solar Compactors • Program began February, 2011 with 5 units for the Hurt Park Area (purchased with CDBG funding) • Each unit is radio monitored • Signals are sent to us daily • 23 units in place, 10 of which are in the central business district. :,, Solar Powered Litter compactors G+Ii (h Downtown Roanoke Incoroorated - Donation of Eight Solar Compactors • DRI has been monitoring the success of the 23 units within the City. • DRI would like to donate eight Solar Big Belly's • Compactors valued at $32,000 • Request that Council approve this donation 2014 Bagged Leaf Collection Program • Annual brochure mailed to all residents • Collection during these three weeks • November 9th • November 23rd • December 7th • All biodegradable paper bags placed out on these three weeks will be collected • Plastic bags filled with leaves will be limited to six, collected on bulk week Paper Vs Plastic I W "Options" • Mulch Mowing • "Cut it and Leave It" • Add nutrients to the soil • Compost • Create an area where leaves can be contained. Add vegetable peelings, coffee grinds, egg shells, grass clippings New this Year! • Brush to be collected • Brush limited to large piles 4'x4'x4' Brush • Small pile — Will not be collected during leaf program "Options" • Leaves /Brush • Small piles can be placed into your automated container • Hold onto the small pile and build upon it over time; then place the larger pile out to the curb. F. (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Bestpitch questioned if the compactor at Campbell Court would be accessible from Campbell Avenue, Salem Avenue or both; whereupon, Mr. Decker answered that the compactor would be accessible only from Salem Avenue because of safety concerns. Vice -Mayor Trinkle stated that the proposed site for the sealed compactor was a great location, but wondered if there were still unserved areas in the downtown region; whereupon, Mr. Decker stated that locations for a third and fourth compactor were being considered. Vice -Mayor Trinkle then asked if trash pick -up continued to be provided for the area from Kirk Avenue to Second Street; whereupon, Mr. Decker advised that trash was collected from six businesses in said area daily at 6:30 a.m., and the other area was collected on Thursday afternoons when crews were in the southwest area; and businesses were being serviced nightly, along with providing service for litter containers and solar compactors in the downtown area upon notification. I He] As discussion ensued regarding compliance in terms of disposing of syringes, lancets and/or sharps, Council Member Bestpitch inquired if there were other options for disposing of such items; whereupon, Mr. Decker advised that many healthcare providers utilize a private service. For clarification and understanding, Council Member Bestpitch inquired as to why language was being added to the City Code regarding disposal of certain medical waste; whereupon, the City Manager informed that the City Code had previously been silent on the procedure and the language was for clarification purposes. Council Member Rosen commented that several community groups would be pleased to clean vacant lots if the City would pick up the collected refuse and debris. Mr. Decker confirmed that there had been several recent instances in which community groups have assisted with cleaning vacant properties. Vice -Mayor Trinkle asked if the new solar big belly compactors would look like the ones currently in place; whereupon, Mr. Decker answered in the affirmative, adding that advertising would not be permitted. Council Member Bestpitch inquired if brush would only be collected during certain time periods; whereupon, Mr. Decker indicated brush debris would be collected throughout the year if placed in four foot by four foot piles, adding citizens were being encouraged to combine brush debris with their neighbors' piles, especially during the leaf collection period. In closing, Mr. Decker gave a brief summary regarding the Coca -Cola program, stating that due to the success of the program, the sponsors have committed to participating again in the upcoming year. He also indicated that the City had reduced its budget for solid waste tipping fees. There being no further discussion, Mayor Bowers thanked Mr. Decker for the presentation and advised that the briefing would be received and filed. At 10:00 a.m., the Mayor declared the Council meeting in recess for a Legislative Committee Meeting scheduled to be held in the Council Chamber. At 11:41 a.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding, and all Members of the Council in attendance. IJB Consulting MJB Consulting • Ongoing engagement with DRI Retail planning and real estate consultancy - Centenedrategm guidance (2011) -Be in NewyoMCayand Sanrmnclsco Bay Area wnn Sean Wmer - ActnaacrosSthi Cenadaandtde W! - Recrw(ertramvg(7ot3) - Alnrk vely in urban and D ntGwnuNnga - Brxnureconrant(mta) - Review d Dal draft retel strategy (2014) ocess Analysis • Market analysis Critical eye towards narratives - NW every consumer and tenant prated, urban (p ai • Positioning and tenanting strategy - suburban malls are not dying • Implementation effort 2nck- and -mor is not dlsapceanng ti -talysis �' Analysis Two markets to consider... - eonsumersdemanding goods and services (nom rereaerst - Tenants seekmg retail space (ham pmpeny owner Need for greater nuance ® f - N0leveryconsumerprekrsurben(p s) orA mo area ss+,aus< - DM nt Nilsfor g dmx re EeSnen stolid "'can, trategy Downtown retail does not just "take care of itself, Does na neceaaariy follow from Other a. and a .... rs - Raduves a more proactive approacn 9 r' 'r Strategy • Downtown retail will not be what it once was - No 1pnpar the "consensus' snoppinBtlesrina0on - Demantls anew pslli to remain relevant .rategY Strategy Playing a role in a broader retail ecology Downtown as its own ecology... - NO set percentages for liraldntage _ Not every sub tllsVim ban for has to be)retvl - Nose[cercentages foramerent retaJ Uses (p i]) - Imppnanceof clustering to maam¢e synergies - Rpk iw low- wsihietynow- rens:•eets Strategy • -The next big thing- - New mvestmem = nign rems= statusoup - verslthepspabanbb'brt.ma -radar streets - TarTypueltne nee- atanaers' Tvp��nr nam..iin aining.manrenainmem V >* I Strategy ,f l( 3z �^- Demand thresholds - Evating residential j st a' drop in- the-bucket' • Noracap[ t Mdatddewfods bey b. as peslinations pneeotentlmg bsanansreM1OyaFnKs - areas ne eso sf il.r unataily-tleanee - Roo ROpsspmHlmesfollow retail. Strategy • Letting the market speak - 'roo muoh m • wre orcopni nq locomen, "arramm, ue•ans .,apnne rmm si - 'Duality can be suhgecmv Implementation Leveling the playing field' anchors Typically pay little to no rent Drive hi to son aI air 'in line' alone=_ . Pay di rtmsM M m - Shopping di hander ..M the Ise . Daya. m ane. nap no ni in t Poimmts to a mk for the puhrc sadder )plementation rn(o they cannot (easily) find on their eve StorehoM rnvendwy liI Wmg ad Ma *et Sortes veac for redewyearrems am lnmat"es - Delon an that iog Parlor, yupply Familiarity won nonaomo) ouretancr .landlords Ammunnian'to rally in iii internally Strategy Leverage with retailers - Depends virmalely on supplyrdemand Amrdaine m oownm m roan Vi via unman aomnetnory Implementation WO • Leveling the playing field - ReleUOnan,nottaden prolecude sales versus oncupancy,dyle I iM1 vmterest�canrwtaHwtlMs uO hoot investment • -- J .1i ay not rants ten: (p d') F rgmq[lopne. not many I., attar oun6 Mmanyty dn,h I., permerrcn[ mOrdYmpnh on y Implementation • Getting retailers to take notice - Conventional motel lees not rmrk - Me =1 snow wfiy Do mt., is relevant in the language "I hit data Implementation Implementation • Screening prospects for likelihood of interest (p. 33) - sevotin he right analoesror canvassing Focusing on the sub - districts that need it cmn.r.me (onesa aesrand, neeos ane oowin.i - Wherethe free mai is rating • em.eia n.t.imKamryi,iernr,am nplementation Marketing that means something Not Just a CO sbe b sues loaato and rest ent d xl Align hadapo'Itoslto nB St ator SUN" a stop Cto t o ce s . n�,cvwr Ps for pedestrie n.ea.. Roanoke °° A„ EM ,iplementation Retention as important as recruitment (p. 46) - Abgnment of insiddong no events - V.- rhantinput an recruRment shuns Sensdmity during streetecape improvements Technical assistance Jean . for mom- and -pops) 9gibXay1ord1rec1incentives Implementation Thr�{oanoArr • Vehicles for reaching the industry Do rot atte dICSC tonal o'diss • r+reptr pm m pa'a m C ddhitatdo lldd anal tea" n • Pure tit and NX Ooatl ausn and IX aryl puohca • e idea Implementation Persistence and perseverance —" Retail reorustr bs a!ndrathen notd anon! Mortihalienramur,atCan ita iZe nmg!o hatiincataiyie . so m.q..nibler �ronaa.rCrnwi f t t 4 r' A A 45 (See copy of presentation on file in the City Clerk's Office.) For clarification purposes, Mayor Bowers asked if the presentation was only related to retail in the downtown area; whereupon, Mr. Berne confirmed the information was related to the downtown corridor. Council Member Bestpitch asked if the reference to direct incentives for retailers was an incentive to property owners who rent to retailers; whereupon, Mr. Berne responded that the incentive would go directly to the retailer to assist with the expense of their build out, which was sometimes shared by the property owner, noting the question becomes when was it incumbent upon a city, and when was it incumbent upon a landlord to make something a reality. Following up, Council Member Bestpitch stated that if the first business does not survive, another business might be able to take advantage of the space that has been vacated. Mr. Berne agreed that it was very costly to build out kitchen space, adding that often existing restaurant space could be very valuable. Vice -Mayor Trinkle appreciated all of the information that had been presented and wondered what the next steps would be, adding that he believed there was a need for more retail downtown as a means of attracting individuals to existing businesses; whereupon, Mr. Berne commented that the percentage of retail in downtown Roanoke, compared to other markets, was well above average; and that while it was not a shopping destination, there was a modest amount of shops in downtown Roanoke which was not the case in other markets. M Addressing another retail question, Vice -Mayor Trinkle said that a common perception was that Roanoke was not getting good retail due to the City's per capita income was low. He asked if Roanoke could pursue similar retail that works for Charlottesville. Mr. Berne thought it would be interesting to analyze the data, adding that a compelling case for affluence could be made. He suggested presenting the data to retailers, and while it would not resonate with everyone, some would be interested as to whether they locate in the downtown area or not. Understanding that demographic data should be used creatively, Vice -Mayor Trinkle thought there would be recommendations for incentivizing retail through tax relief and other means, and he had been surprised to hear other ideas. The City Manager commented that the actual report had focused on more of the marginal geographic areas and not solely the City Market area, adding that Roanoke should identify its strengths and build on them. He thought downtown would continue to have residential growth for several years and noted that the investment in tourism was paying off and could transform downtown retail. He also thought an investment in the proposed Gill Memorial project would provide higher incomes to the downtown area for employees, shoppers and residents, adding there were several core, authentic and unique businesses that could be kept healthy through incentives such as streetscape investments since they help attract other retail. While being in agreement, Mr. Berne thought small investments spread across many businesses was more beneficial than a large investment spent on two or three retail locations. Council Member Bestpitch inquired as to how important parking was to retail, saying he thought the problem was not the availability of parking, but locating parking spaces; whereupon, Mr. Berne thought the expectation of the market was critical, noting that in certain cities, individuals were accustomed to paying to park, and he acknowledged that there were some individuals who would never venture downtown. Continuing, he pointed out that certain types of retail require parking while others do not, and parking becomes less critical as the length of shopping or entertainment experiences increase. Following up, Council Member Bestpitch thought the City of Roanoke and Downtown Roanoke, Inc., needed to help the current retailers make a better connection with the customers that patronize downtown, and questioned how that could be accomplished. Ms. Workman indicated that Downtown Roanoke, Inc., had been encouraging retailers to stay open later during events such as Dickens of a Christmas and through promotion of various media outlets. Mayor Bowers inquired as to the impact of having government offices, a movie theater or an ice skating dnk downtown; whereupon, Mr. Berne replied that government offices and newspaper business were symbolically the downtown anchors which bring bodies downtown, unfortunately beyond that, their influence was not as clear. He added that movie theaters were great inasmuch as they generate repeat customers that frequent restaurants and other entertainment. He noted that the movie industry was in 47 a period of Flux with new facilities, including non - traditional food and beverage elements in an effort to draw individuals that would ordinarily stay at home to watch a movie. He remarked that while an ice skating rink was not of retail use by itself, it was part of a larger field of programming that differentiates downtown and offers some specificity of use, adding those types of facilities were being used to encourage traffic for other retailers. Following the presentation, Mayor Bowers thanked Mr. Berne and Ms. Workman for the informative presentation and stated that the remarks would be received and filed. At 12:55 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building, and thereafter, to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members David B Trinkle, William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Court G. Rosen and Mayor David A. Bowers -6. ABSENT: Council Member Sherman P. Lea -1. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Greg A. Moser, Pastor, Green Ridge Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - PERSONS WITH DISABLITIES: In recognition of the 25m Anniversary of the Americans with Disabilities Act (ADA), Mayor Bowers advised that he had recently signed an American with Disabilities Act Proclamation on behalf of the City, which was sponsored by the ADA Legacy Project, ACTS OF ACKNOWLEDGEMENT - PUBLIC WORKS: The Mayor called attention to the City's Fleet Management Division for being recognized as one of the Top 100 Fleets in North America, which achievement represents a commitment to serving the needs of its community. 48 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Larry Black, 5436 Highfields Road, S. W., appeared before the Council and recommended that Valley Metro consider instituting trolley routes to downtown from each of the four quadrants of the City as well as to the top of Mill Mountain. (See copy of comments on file in the City Clerk's Office.) While recalling riding a bus on a from downtown to the Valley View Shopping Mall and Elmwood Park Garage during the Christmas season, Council Member Ferris suggested that such service be considered for the Christmas holiday. There being no additional comments by the Council, and without objection, Mayor Bowers stated that the matter would be referred to the City Manager for response. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were ` desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to a request of the City Manager to schedule a public hearing with regard to conveyance of City -owned property at 206 Williamson Road, S. E. MINUTES: Minutes of the regular meeting of the Council held on Monday, July 21, 2014; was before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) •] C PURCHASE /SALE -CITY PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, November 17, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard to receive public comments with regard to conveyance of City-owned property to Hist:re Partners, LLC, a Virginia Limited Liability Company, to acquire a 0.7748 acre parcel located at 206 Williamson Road, S. E., designated as Official Tax Map Number 4013803, which is presently a City -owned surface parking lot managed by Park Roanoke, Inc., was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) ' OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: Report of qualification of D. Elliott Bayer as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2018, was before the Council. (See copy of Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) 0 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: UNITED WAY: On behalf of Frank Rogan, President and CEO, United Way of Roanoke Valley, Ashley Reynolds Marshall, Project Manager, Bank on Roanoke Valley; and Kristin Adkins, Community Impact Manager, United Way of Roanoke Valley, expressed appreciation to the City of Roanoke for sharing in the vision to provide individuals and families access to tools and resources to improve their financial well- being, as well as the City's continued interest and support over the first 10 months of its implementation. Ms. Reynolds Marshall and Ms. Adkins presented the following information as it pertained to some year to date results as United Way of Roanoke Valley prepares for Year 2 of said work: BANK ON ROANOKE 201 a r.d1 on uoanre Bank On Roanoke Valley K oN Bunk On Roanoke Valley rs e rnr�r,nw kry snategy In slubihzk and reducing We povaty rate for Oxy of ROxoke addidda, end ^"• shmgMenng ak Ip,al cornmunm The Financial State of Families in on America ROAN&E ✓ More than one in 10 adults m America are currently dismnmeoled from the mainstream banking system and pay out extra dollars for ooshy altemative financial Products ✓ As many as 44% of households in America lack the cash savings to survive those months at the federal poverty line in the event of a loss or income. Bank On Roanoke Valley: Goals . e N"T RonnoxE Cain • ogenlmgnr.•.elmnm lraeunipaidsawelnsnnmetmvaey . nageabaulpollousdfieeaiQea ®Itl,o ) o,prp 3 Bank On Roanoke Valley: Products , OMKON \NOKE ,�ON R�OA Bank On Remake van, Poarers have ROANOKE e rode assrslW Inn rngwn fouve. -Peace , fw n.w..Hnae. ne PwF ss ' Rurvb GIY PUBIC Un.etln ...Khp.ccoudea esal.".bar fdan.a,.e. wn „Brea.., zolal ..tom ��' Parearel cpeb.Nny..1. ntlf. « /Ik ikw mILLroR dollars nbRa,0007la lne /.1� mmmes that have snipd up for ■ roppernls Win our Ferpne, haderasl yyfyn 'A�la'BmA. BANK ON ROANOKE 'Weave ao LOppy lohmremoae lhu led,f Avelxp lWh 1pvfh. dM,, pf.,P nI ssop lover Eagliptrdffrepead., dfaga fend hav /amNas mla/ocad, eoppoaRealaud la dndhry Boa or ahem Ogre pmp,essed saVneef rased per enlaces ante hJM1ngnesa ollOe mshvtlors to help evaywq npMer Vw oale/gl Phan" A"" how much he afieaida Year work to help om Habaa hrne moos become ImmwmNy very g andonb.1 Jean Dena Faddy 5.1vK.v Dnada Habiltat !I-! 4. Looking Ahead to Year 2 Bank On Roanoke VoAey woe aonemw, Conned ,a a 'm auaeM Not rnancai announced oWOnane Snore frounnoeme abonat . or ho"I pronanee from partner tae Earner. and PrAnne an ..on II of the vat down Nedhounithes strengln e Mr—don Mr—don n&4wA 1 rc parpreMeps the u ry WaMeg 6y Mna P 11 add ewl p Iyla,s to raNt Ire needs of perform ckents BANK ON a. ROANOKE k� a w .� whan tvaY. AZ�Z, 51 Bank On Roanoke Valley: Education ,�ON ROANOKE orer a.peelrc n„:ceannma PwF ss ' Rurvb GIY PUBIC Un.etln fdan.a,.e. wn „Brea.., N9VUtnrsm rove o.” Ub, (., tlua- aaelc ICH"'m.neve) Swan cwniry ' S.Nmon ewwun caumv urradn C— aWarb.h.. peon. yew aaeses a par" nm br pdn ryraen,m IIbW dwn 1. Iwun oladWl Nuralm nap. threatened as atledeMS b. BANK ON ROANOKE ''dodoes <m be orenedowded, b /humeri espeaoNy! arse nhaaey shopgbg Who adrdiwn opepka halo o look 0 11.1 krunru9e' and/ or Imaaoal reserves Banq Ornsfre,d, lha handed of..Many .... a drove, oplimaslk oMVf tram Fumrxval velum; worch re Ian. a,"Waing 111. aw aeys asendefpntlenl re ", hamNl Jenndeeer NW, MS. CCSS {aC, SSo.,, TIM .111 How the City of Roanoke is Supporting these Goals v aq nnnnc 91 edoneew r n nmrangoyaee Honda ne pramoeag puck In .,.In Ina Repona. P.M., LnmySVSlem " Connoted, Iamiea 0d aran. aon hod oss WMe my Mppanton d.ca. Adg .g Sports to actedw shaR],ads la—pa.,. adhade we, lathere and heonn'n the eandented, (See copy of presentation on file in the City Clerk's Office.) W4 Council Member Price appreciated the success of the Bank on Roanoke Valley Program, commenting that it has been educational and has helped to strengthen the financial fiber of the community, and she looked forward to the continued success of the program. Mayor Bowers commented that the Bank on Roanoke Valley program had coincided, in part, from the United States Conference of Mayors, the International City /County Management Association and the Virginia Municipal League. He appreciated the City Manager's efforts and all of the financial institutions that have participated. Mayor Bowers wondered if other localities in Virginia were also participating in similar programs; whereupon, Ms. Reynolds Marshall indicated that two other programs exist in the Commonwealth - Bank on Virginia Beach, which focuses on education, and Bank on Charlottesville. There being no additional questions and /or comments from the Council Members, Mayor Bowers expressed appreciation for the overview and noted the remarks would be received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: CITY CODE - GARBAGE: The City Manager submitted a written communication recommending amendment to the City Code to improve solid waste collection operations, employee safety and customer service. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40089- 110314) AN ORDINANCE amending and reordaining Section 14.1 -1, Definitions, of Article I, In General; Section 14.1 -3, Littering, of Article I, In General; and Section 14.1 -23, Placement and collection of bulk items brush and bagged leaves, of Division 1, Generally, of Article 11, Collection by an Authorized Person; of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended; adding Section 14.1 -25, Collection of Shams, of Division 1, Generally, of Article II, Collection by an Authorized Person, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 238.) 3 53 Council Member Rosen moved the adoption of Ordinance No. 40089 - 110314. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) BUDGET -FEE COMPENDIUM -CITY CODE - GARBAGE: The City Manager submitted a written communication recommending a transfer of funds in connection with the Sealed Compactor Zone If Project; amendment to the City Code to revise the definition of the Sealed Compactor Zone; and Fee Compendium to reflect the aforementioned fee schedule, effective April 1, 2015 — June 30, 2015. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40090- 110314) AN ORDINANCE to appropriate funding from the Capital Projects Fund Contingency to the Sealed Trash Compactor project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 242.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40090- 110314. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) 6T Council Member Bestpitch offered the following ordinance: (#40091- 110314) AN ORDINANCE amending Section 14.1 -1, Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 243.) Council Member Bestpitch moved the adoption of Ordinance No. 40091 - 110314. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Bestpitch offered the following resolution: (#40092- 110314) A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. (For full text of resolution, see Resolution Book No. 77, page 244.) Council Member Bestpitch moved the adoption of Resolution No. 40092 - 110314. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) BUDGET - BROADBAND - CAPITAL PROJECTS - ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending appropriation of funds for the Roanoke Valley Broadband Authority Engineering Services Project. (For full text, see communication on file in the City Clerk's Office.) 13 01 55 Council Member Rosen offered the following budget ordinance: (#40093- 110314) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Broadband Infrastructure project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 246.) Council Member Rosen moved the adoption of Budget Ordinance No. 40093- 110314. The motion was seconded by Vice -Mayor Trinkle. The City Manager advised that designating funding for a broadband infrastructure was a critical milestone, and that the Broadband Authority consisted of the Cities of Roanoke and Salem, and the Counties of Botetourt and Roanoke. He further stated that the Authority had issued a Request for Proposals to design, engineer, and permit the proposed system for a 63 mile network that would serve all four participating jurisdictions or a 42 mile network serving primarily the City of Roanoke and the City of Salem, adding that while Roanoke County had been very supportive, staff fell they may not be fiscally ready to participate. Mr. Morrill stated that Thompson and Litton had submitted a bid of $131,000.00 for a 42 mile network that would provide service to all key business, industrial and educational sites in the Cities of Roanoke and Salem, and that the Broadband Authority was fortunate that the City of Salem has an electric utility to build upon. He indicated that the City of Salem would also contribute $100,000.00, for a total amount of $200,000.00, which would cover the cost of the network, right- o -f ways and associated attorney fees. In closing, the City Manager remarked that the 42 mile network should be in place by the end of 2015, and while it would not provide doorstep service, incumbent providers would be able to lease space and provide the last mile service at an affordable, competitive price. Following inquires and comments from the Mayor and Members of Council, Ordinance No. 40093- 110314 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) I 2A BUDGET- ECONOMIC DEVELOPMENT - INDUSTRIES: The City Manager submitted a written communication recommending appropriation of funds for construction of sidewalks at the Roanoke Centre for Industry and Technology complex. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40094- 110314) AN ORDINANCE to appropriate funding from the Economic Development Authority (EDA), Economic & Community Development Reserve, and Roanoke Centre for Industry and Technology (RCIT) businesses for the RCIT Sidewalk project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 246.) Council Member Rosen moved the adoption of Budget Ordinance No. 40094- 110314. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. I (Council Member Lea was absent.) BUDGET- ARTS - GRANTS: The City Manager submitted a written communication recommending approval, acceptance and appropriation of funds in connection with a Local Government Challenge Grant from the Commonwealth of Virginia Commission for the Arts. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40095- 110314) A RESOLUTION accepting a Local Government Challenge Grant to the City from the Virginia Commission for the Arts; approving and confirming the application process for such Grant; authorizing the City Manager to execute any documents necessary to receive such Grant, including any Grant Agreement; and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such Grant funds. (For full text of resolution, see Resolution Book No. 77, page 247.) 3 57 �^ Vice -Mayor Trinkle moved the adoption of Resolution No. 40095- 110314. The motion was seconded by Council Member Rosen and adopted by the following vote: w.. AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40096 - 110314) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Local Government Challenge Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 248.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40096 - 110314. The motion was seconded by Council Member Rosen and adopted by the following vote: ` AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) VIRGINIA WESTERN COMMUNITY COLLEGE - ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending execution and appropriation of funds in connection with an agreement with Virginia Western Community College and the Virginia Western Community College Educational Foundation, Inc., in support of the Grandin CoLab, which provides an infrastructure for the Region's entrepreneurial and small business ecosystem. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40097- 110314) A RESOLUTION authorizing an agreement among the City of 1 Roanoke, Virginia, Virginia Western Community College (College), and the Virginia Western Community College Educational Foundation, Inc. for the purpose of furthering the City's economic development goals; authorizing the City Manager to execute such Agreement; and authorizing the City Manager to implement, administer, and enforce such Agreement. (For full text of resolution, see Resolution Book No. 77, page 249.) Council Member Bestpitch moved the adoption of Resolution No. 40097- 110314. The motion was seconded by Council Member Rosen. The City Manager commented that one of the Innovation Blueprint's major recommendations was that all entities work together to create innovative opportunities for physical spaces and other items such as broadband. Mr. Morrill explained that the City of Roanoke would be working with Virginia Western Community College to help expand their capacity through equipment, services and classes at the CoLab, with $150,000.00 being expended over three years in hope there would be adequate funding at the end of the period to sustain the facility. In addition, he stated that innovation space would be available at the former Gill Memorial building on S. Jefferson Street, as well as additional funding may be required to ensure the City of Roanoke is competitive in the knowledge based economy. There being no comments and /or inquires from the Council Members, Resolution No. 40097 - 110314 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Bestpitch offered the following budget ordinance: (#40098- 110314) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Virginia Western Community College and Virginia Western Community College Educational Foundation, Inc., Grandin Co -Lab project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 250.) 3 F Council Member Bestpitch moved the adoption of Budget Ordinance No. 40098 - 110314. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) COMMENTS OF CITY MANAGER: iRoanoke App • The City launched the iRoanoke App on October 22, 2014. • IRoanoke allows citizens to report new issues using their smartphone's GPS and camera capabilities, review existing requests, send updates, and receive phone and e-mail notifications of status changes on their issues. • The iRoanoke App is free to Android and Apple users and can be downloaded through Google Play or the App Store. • So far we have more than 800 downloads. • Citizens can still report problems by calling 853 -2000. Harvesting the Fruits Potluck Dinner and Awards Celebration • Friday, November 7, Fitzpatrick Hall at the Jefferson Center, 6:00 p.m. • Awards will be presented for seven different neighborhood award categories (with an additional eighth overall award). This event is open to all neighborhood residents who would like to bring their favorite dish to share, but registration is required. • The Office of Neighborhood Services received more than 50 award nominations from neighborhoods across the City, and Members of City Council will recognize each award winner with the presentation of a trophy. Residents who wish to attend are asked to go online to www. roanokeva .gov /neighborhoodawards or call the Office of Neighborhood Services at 853 -5210. CITY ATTORNEY: CITY CODE —YOUTH SERVICES CITIZEN BOARD: The City Attorney submitted a written communication recommending amendment of the City Code in connection with the Youth Services Citizen Board. (For full text, see communication on file in the City Clerk's Office.) •1 Vice -Mayor Trinkle offered the following ordinance: ( #40099 - 110314) AN ORDINANCE amending and reordaining Chapter 17, D Human Resources, Article III, Youth Services Citizen Board Code of the City of Roanoke (1979) as amended; providing for explanation of the amendments outlined herein, providing for effective dates; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 251.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40099- 110314. The motion was seconded by Council Member Price. Council Member Price expressed appreciation for the due diligence in connection with the restructure of the Youth Services Citizen Advisory Board, noting the Board was being rejuvenated and the current action would facilitate its advancement. Referencing his report, the City Attorney advised that the Youth Services Citizens Board would consist of not more than 20 members, and as required by the Code of Virginia, the board should consist of a majority of non - elected officials and at least one individual under the age of 18. He further advised that the current proposal has a defined board of 15 members, with one student and an alternate from both William Fleming and Patrick Henry High Schools, noting that all four of the student representatives would be allowed to attend the meetings, except an alternate would only be allowed to participate if the student representative was not present. Additionally, the proposal recommended that the Board have authority to establish committees, sub - committees and ad -hoc committees to allow non -City residents an opportunity to share their unique expertise without being granted a waiver of residency by the Council. In closing, Mr. Callaghan reported that the new Youth Services Citizen Board would be effective on July 1, 2015, with a provision to allow appointment of the membership prior to the effective date in order to solicit appointment of school representatives; and the initial appointment of the remaining 13 members would be staggered terms for consecutive three, three -year terms restriction, as well as specific term expirations of one, two or three - years. There being no additional comments by the Council, Ordinance No. 40099- 110314 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) I :�i ELECTIONS -CITY REGISTRAR: The City Attorney submitted a written report advising that while preparing the appropriate ordinance for Plan B, as directed by City Council, to create 21 separate voting precincts and one central absentee voting precinct, he discovered a discrepancy between the City precinct boundaries and the State district line established by the State as a part of the 2010 State Redistricting Plan, which was believed to have been created in error by the State; and as a result, he contacted Rob Catron, City's Legislative Liaison, and the General Assembly's Legislative Services Department to discuss the best method of rectifying the discrepancy. He emphasized that the continued public hearing from the October 20, 2014 Council meeting with regard to Plan A was not affected; however, after discussing various options with Council Member Bestpitch, author of "Plan B "; and Council Member Rosen, as Chair of the Legislative Committee, his recommendation was that the Council conduct the continued public hearing regarding "Plan A" scheduled for Monday, November 17, 2014 at 7:00 p.m., and thereafter, table the matter pending further recommendation; and any action regarding "Plan B" also be deferred, pending further recommendation. In addition, if adjustments were made, additional public hearings would be required for "Plan A" and "Plan B ". Council Member Rosen thought it would be good to have the new precincts in place prior to the May 2016 Councilmanic elections. He commended the City Attorney for his thoroughness, whereby finding the error in the State's mapping; and wanted to ensure that the City took the appropriate time to make certain that the boundary lines were defined correctly since the error had been brought to the attention of the Council and the public. Council Member Bestpitch thought the Voting Precinct Task Force had identified disparity in a number of areas where lines were defined in terms of non - visible property boundaries, commenting that the Task Force might have gone too far in the opposite direction by utilizing only major streets such as Hershberger and Franklin Roads and Interstate 581 as precinct boarders; and ultimately, the Task Force had failed to address the disparity among the number of voters at each polling location. He commented that the Code of Virginia and the U. S. Census Bureau Guidelines were very clear about the requirements for voting boundaries, noting that streets, rivers, railroad tracks and other visible indicators should be used. Acknowledging that the City Attorney had mentioned a precinct line discrepancy in the Edgewood Hill Estates neighborhood between Garden City and South Roanoke II Precincts, Council Member Bestpitch noted that another disparity exists between the Grandin Court and one of the Raleigh Court Precincts, whereby the City Code describes the boundary line as starting at Montgomery Street, S. W., and continuing along the Shenandoah Life Insurance Company and Shrine Hill Park properties that align on a map, but would be difficult to visually determine when standing on the properties. 14 He thought the Murray Run Greenway could be used as a boundary description because of its visible feature being easily recognized, and the boundary only has significance in the elections for members of the House of Delegates. The City Attorney opined that the property boundary of the Shenandoah Life Insurance Company had not been used in the description of "Plan A" or the "Bestpitch Plan B ", but instead Murray Creek had been used because initially staff thought it was the boundary for the State House of Delegates district line. Vice -Mayor Trinkle wondered what solution might be provided by the General Assembly; whereupon, the City Attorney responded that the General Assembly's Legislative Services Department had been informed that there were issues with district lines defined by the State, noting that corrective legislation could be approved to make the district lines coincide with precinct lines. He indicated that he had been in continuous communication with Mr. Catron to ensure that the City of Roanoke was in compliance with the Code of Virginia and to confirm that a change in the name of a precinct would not require an amendment of the State Code; and assured the Council that he had been informed that only a precinct alignment change would require such an amendment. Council Member Bestpitch interjected that the issue currently exists in the City even if the precincts were not realigned; and it was not realized until the precinct realignments were being considered, noting the State's redistricting that occurred in 2011 had created the issue. Vice -Mayor Trinkle understood Council Member Bestpitch's "Plan B ", which he thought was more about numbers, and he had heard from the Election Precinct Task Force members that "Plan A" was more about keeping neighborhoods in tact; and neither plan disturbs the boundaries related to the House of Delegates district lines. The City Attorney alluded that in "Plan A" the Task Force had been focused on leaving the five perimeter boundaries for District 17 intact so they would remain contiguous, compact and meet the State and U. S. Census Bureau requirements for permanent boundaries. In conclusion, Vice -Mayor Trinkle asked if it was possible the precinct realignments would not be resolved by the end of 2014; whereupon, the City Attorney answered in the affirmative. He explained that the matter could be resolved anytime during 2015 in order for changes to become effective on January 1, 2016. Council Member Ferris asked if the condensed version of the discussion was that the physical description and the maps did not match; whereupon, the City Attorney responded in the affirmative, adding that the City Code provides for 32 precincts and the Code of Virginia defines 27 precincts in District 11 and five in District 17. In reference to District 17, Council Member Ferris understood that both "Plan A" and proposed "Plan B" would leave the five District 17 precincts intact so no districts would be split. .� J 63 C Council Member Ferris then inquired if the physical description in the City Code was correct; whereupon, the City Attorney said that Council Member Bestpitch had pointed out the description was not as accurate as it should be, but his position was that if the State had drawn their lines using the City of Roanoke's descriptions, they would be consistent but unfortunately they were incorrect, and the question is how to rectify the issue. Council Member Ferris asked if it would be possible to keep the precinct realignment on the current timeline. The City Attorney advised there was a possibility of publishing a notice for consideration in December 2014. Following extensive dialogue regarding the voter precincts realignment, Mayor Bowers advised the briefing would be received and filed. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for July — September FY2015. (For full text, see copy of Financial Report on file in the City Clerk's Office.) Ms. Dameron provided commentary on the City's financial results for the three months ended September 30, 2014; and financial statements were also included for the periods ended July and August of fiscal year 2015. She stated that the economy has continued to expand at a moderate pace; that September US jobs reports indicated a much stronger than anticipated job market; and City local tax revenues grew 6.0 percent in the first quarter of FY15 compared to same period last year. Ms. Dameron further stated that the City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. In regard to the Pension Plan Trust Performance, Mayor Bowers questioned why the performance period for five years was 1.3 percent; whereupon, the Director of Finance agreed to take a look at the five year performance and report findings to the Council. Council Member Bestpitch was particularly pleased to see an increase in sales tax revenue, and he pointed out that Walmart had recently announced they would match online pricing, which he initially felt validated the concern for loss of sales at brick and mortar stores, but after consideration, he thought the price match would help mitigate Internet sales. L Members, being no additional questions and /or comments from the Council Mayor Bowers advised that the report would be received and filed. 11*5 REPORTS OF COMMITTEES: LEGISLATIVE PROGRAM: Council Member Court G. Rosen, Chair, Legislative o Committee presented the Proposed 2015 Legislative Program. (For full text, see copy of the Proposed 2015 Legislative Program on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40100- 110314) A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 2015 Session of the General Assembly. (For full text of resolution, see Resolution Book No. 77, page 255.) Council Member Rosen moved the adoption of Resolution No. 40100 - 110314. The motion was seconded by Vice -Mayor Trinkle. The City Attorney advised that the previously discussed changes to the 2015 Legislative Program have been made and are highlighted in red on pages four and five as set forth in the Program. Mayor Bowers asked that the third paragraph requesting a public hearing on December 15, 2014, at 7:00 p.m., be deleted, noting his support for the 2015 Legislative Program with the exception of the amendment to the City Charter whereby the Director of Finance would answer directly to the City Manager. In response to Mayor Bowers' request, Council Member Rosen suggested that a vote in favor of the 2015 Legislative Program would not be an indication of support for the amendment concerning the Director of Finance; whereupon, the Mayor advised that it was his preference to not have the request for the public hearing included in the resolution. After receiving direction from the City Attorney, Council Member Ferris moved to amend the program by deleting references in line two and line three regarding the scheduling of a public hearing for the purpose of discussing an amendment to the City Charter regarding the Director of Finance, and by deleting the last recital in paragraph three of the resolution. The motion was seconded by Vice -Mayor Trinkle and unanimously adopted. '1 J On motion by Council Member Rosen and seconded by Vice -Mayor Trinkle, aResolution No. 40100 - 110314, as amended, was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers - -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Rosen moved that the City Clerk schedule a public hearing on proposed charter amendments for Monday, December 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments regarding an amendment to the City Charter whereby the proposed charter amendments would (1) delegate the appointment of the Director of Finance to the City Manager; and (2) amend some of the speck duties of the Director of Finance. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Rosen -5. NAYS: Mayor Bowers1. G (Council Member Lea was absent.) UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ZONING: Council Member Ferris offered the following ordinance authorization execution of a Sales Agreement with Rain Corporation for the purchase of real property located in the City of Roanoke, containing approximately .858 acres, located at 2839 Peters Creek Road, designated as Official Tax Map No. 6410104, for the purchase price of $275,000.00: (#40101- 110314) AN ORDINANCE authorizing the City Manager to execute a sales agreement with the Rain Corporation ( "Rain "), providing for the acquisition from Rain of certain real property located in the City of Roanoke, Virginia, containing approximately .858 acres, located at 2839 Peters Creek Road, and designated as Roanoke Official Tax Map No. 6410104; upon certain terms and conditions, and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 256.) r L i Council Member Ferris moved the adoption of Ordinance No. 40101- 110314. The motion was seconded by Council Member Bestpitch. The City Manager stated that several years prior the City had purchased property on Peters Creek Road for the purpose of constructing a super branch library, but has since determined that construction of the super branch was no longer in the best interest of the City, adding that the proposed purchase would allow access from the median cut on Peters Creek Road and make the property more marketable. There being no comments from the Council Members, Ordinance No. 40101- 110314 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) MOTIONS AND MISCELLANEOUS BUSINESS INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: r7 Council Member Bestpitch moved that a public hearing be held on Monday, J December 15, 2014, at 7:00 p.m., to receive public comments with regard to an amendment of the City Code to include Preston Park Recreation Center, Fallon Park (including Fallon Park Shelton, but not including Fallon Park Pool), Smith Park (including Smith Park Shelter), Highland Park (Not including Highland Dog Park), Piedmont Park, Wasena Park (including Wasena Brick Shelter and Wasena Stone Shelter), and Washington Park (including Washington Park Lower Shelter and Washington Park Upper Shelter, but not including Washington Pool Park), to allow alcoholic beverages to be consumed on the premises. The motion was seconded by Council Member Ferris. The City Attorney commented that he would be reviewing the proposed amendment with the City Administration to make certain that the areas to be included and /or not to be included were well defined. Inasmuch as there were no State or City Code requirements for a public hearing regarding the abovementioned matter, he would recommend that the notice be published in the non - classified section (Virginia) of the Roanoke Times. Council Member Price expressed concern with regard to the lack of notice being given to the public. I 67 There being no additional comments from the Council Members, the motion offered by Council Member Bestpitch and seconded by Council Member Ferris was adopted by the following vote: AYES: Council Member Trinkle, Bestpitch Ferris and Rosen -4. NAYS: Council Member Price and Mayor Bowers -2. (Council Member Lea was absent.) OATHS OF OFFICE - ROANOKE ARTS COMMISSION: The Mayor called attention the expiration of the three -year term of office of Charlene Graves as a member of the Roanoke Arts Commission which ended June 30, 2014; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Charlene Graves. There being no further nominations, Ms. Graves was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2017, by the following vote: FOR MS. GRAVES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. (Council Member Lea was absent.) OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to an upcoming expiration of the four -year term of office of Susan L. Reese as a member of the Human Services Advisory Board ending November 30,2014; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Susan Reese. There being no further nominations, Ms. Reese was reappointed as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2018, by the following vote: FOR MS. REESE: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. (Council Member Lea was absent.) •: OATHS OF OFFICE -CITY PLANNING COMMISSION: The Mayor called r� attention to the upcoming expiration of the three -year terms of office of Angela Penn, J and Henry Scholz as members of the City Planning Commission ending December 31, 2014; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Anthony M. Russell and Angela Penn. There being no further nominations, Mr. Russell was appointed to replace Henry Scholz and Angela Penn was reappointed as members of the Planning Commission for four -year terms of office, each, ending December 31, 2018, by the following vote: FOR MS. PENN AND MR. RUSSELL: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers-6. (Council Member Lea was absent.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE: The Mayor called attention to an upcoming expiration of the three -year term of office of Paula L. Prince as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors ending December 31, 2014; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Paula Prince. There being no further nominations, Ms. Prince was reappointed as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors for a three - year term of office ending December 31, 2017, by the following vote: FOR MS. PRINCE: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. (Council Member Lea was absent.) OATHS OF OFFICE -BOARD OF ZONING APPEALS: The Mayor called attention to the upcoming expiration of the three -year terms of office of Bryan Musselwhite and Roger Malouf as members of the Board of Zoning Appeals ending December 31, 2014; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Christina Koomen and Bryan Musselwhite. 3 M001 There being no further nominations, Ms. Koomen was appointed to replace Roger Malouf and Bryan Musselwhite was reappointed as members of the Board of Zoning Appeals for three -year terms of office, each, commencing January 1, 2015 and ending December 31, 2017, by the following vote: FOR MS. KOOMEN AND MR. MUSSELWHITE: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. (Council Member Lea was absent.) COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) There being no further business, Mayor Bowers declared the Council meeting adjourned at 3:58 p.m. APPROVED ATTEST: A4/ Stephanie M. Moon Reynolds, MMC City Clerk David A. Bowers Mayor 70 ROANOKE CITY COUNCIL — REGULAR SESSION November 17, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, November 17, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris (arrived late), Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. (At this point, Council Member Rosen entered the meeting (2:01 p.m.). The Invocation was delivered by Pastor Maurits J. Wiggins, Valley Community Church of Divine Science. (At this point, Council Member Ferris entered the meeting (2:03 p.m.). The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. (At this point, Council Member Lea entered the meeting (2:05 p.m.). PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. I 71 Jamie McDaniel and Ryan Dunlap, 512 Madison Avenue, N. W., appeared C before the Council to express concern regarding the lack of cooperation from the Western Virginia Water Authority regarding payments. Mayor Bowers noted that the City does not have control over the Western Virginia Water Authority, and he referred the comments to the City Manager for follow - up. Council Member Bestpitch suggested that Ms. McDaniel and Mr. Dunlap contact their legislative representatives and attend the Western Virginia Water Authority's Board of Directors meetings. He thanked them for bringing their concerns before the Council. The City Manager agreed to provide a schedule of the Authority's meetings. Mayor Bowers suggested that Ms. McDaniel and Mr. Dunlap research the possibility of obtaining assistance from the HEAT share program offered through the Appalachian Power and Roanoke Gas Companies, respectively. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was C desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to a request to convene in a Closed Meeting to discuss a personnel matter. MINUTES: Minutes of the regular meeting of Council held on Tuesday, September 2, 2014, was before the body. (See copy of minutes on file in the City Clerk's Office.) Council Member Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. 72 CITY COUNCIL: A communication from Sherman P. Lea, Chairman, Roanoke City Council Personnel Committee, requesting a Closed Meeting to discuss a personnel I matter, being a performance evaluation format for the Council- appointed officials, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of Council Member Lea as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. CITY CODE - TAXES: A report of the Director of Finance recommending that the current annual Business License Tax which is imposed on fortune tellers be maintained, was before the Council. (See copy of report on file in the City Clerk's Office.) Council Member Rosen moved that the report be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY- ROANOKE ARTS COMMISSION -BOARD OF ZONING APPEALS- BUILDING AND FIRE CODE BOARD OF APPEALS: Reports of qualification of the following individuals were before the Council: A. Damon Williams as a Director of the Economic Development Authority for a four -year term of office ending October 20, 2018; Charlene Graves as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2017; Robert H. Logan, III, as a member of the Board of Zoning Appeals for a three -year term of office ending December 31, 2017; and 73 Jeffrey S. Shawver, as a property management representative of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2017. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ROANOKE REGIONAL PARTNERSHIP -PARKS AND RECREATION: Pete Eshelman, Director of Outdoor Branding, Roanoke Regional Partnership, appeared before the Council and provided a recap of the 2014 Roanoke Go Outside Festival, which took place on October 17 — 19 at River's Edge Park, noting the event included 175 free outdoor activities and 10 food vendor trucks. Mr. Eshelman highlighted the following outdoor activities: 74 (See copy of presentation on file in the City Clerk's Office.) Following several comments and accolades regarding various activities and encouragement of support for the festival in 2015, the presentation was received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: GRANTS - TRANSPORTATION- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of FY15 transportation alternatives program funds; and authorization of Virginia Department of Transportation (VDOT) agreements. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40102-111714) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award of Transportation Alternatives Program Grant Funds to the City in the total amount of $560,000.00, to be allocated among two (2) Projects; authorizing the City Manager to execute a VDOT Programmatic Project Administration 75 Agreement for Federal -aid Projects for the Projects set forth below, which will require ^ the City and Greater Roanoke Transit Company (GRTC) to provide the required twenty percent (20 %) local matching funds of $140,000.00; and authorizing the City Manager to take certain other actions in connection with the above matters and projects. (For full text of resolution, see Resolution Book No. 77 page 270.) Council Member Bestpitch moved the adoption of Resolution No. 40102- 111714. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: (#40103- 111714) AN ORDINANCE to appropriate funding from Virginia Department of Transportation (VDOT) Transportation Alternatives Program and the Greater Roanoke Transit Company to the Melrose Avenue Pedestrian and Bus Stop Improvements and Garden City Greenway projects, amending and reordaining certain sections of the 2014 - 2015 Capital Projects and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 271.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40103- 111714. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. CONSULTANTS- BUDGET - EQUIPMENT- TECHNOLOGY: The City Manager submitted a written communication authorizing execution of agreements for storage area network services for the Department of Technology. (For full text, see communication on file in the City Clerk's Office.) Wl Vice -Mayor Trinkle offered the following resolution: (#40104-111714) A RESOLUTION authorizing the City Manager to execute a 3 supply contract with the City and SLAIT Consulting, LLC ( "Slait "), for certain Storage Area Network ( "SAN ") and Network Attached Storage ( "NAS ") manufactured by NetApp, Inc. ( "NetApp "), together with related service, maintenance, support, and training for the operation of such SAN and NAS products; authorizing the City Manager to execute a lease /purchase agreement between the City and NetApp, Inc., dba NetApp Capital Solutions ( "NCS "), for the bundled financing of the Slait service charges and the lease purchase of the SAN and NAS products; and authorizing the City Manager to execute any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 272.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40104 - 111714. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. PURCHASE/SALE OF PROPERTY- EASEMENTS - SEWERS AND STORM DRAINS: The City Manager submitted a written communication recommending acquisition of real property rights for Andrews /Cove Road Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40105- 111714) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Andrews /Cove Road Stormwater Drainage Improvements Project ( "Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 273.) J 77 Vice -Mayor Trinkle moved the adoption of Ordinance No. 40105- 111714. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. CITY EMPLOYEES- HOLIDAY LEAVE: The City Manager submitted a written communication recommending additional holiday leave for City employees. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40106-111714) A RESOLUTION closing certain City offices Friday, December 26, 2014, and Friday, January 2, 2015, and providing for additional holiday leave for all City employees. (For full text of resolution, see Resolution Book No. 77, page 274.) Council Member Price moved the adoption of Resolution No. 40106 - 111714. The motion was seconded by Council Member Ferris and Vice -Mayor Trinkle. The City Manager pointed out that since both Christmas and New Year's fall on Thursdays, he thought City employees should be granted an additional day off on the Friday following each of the said days, adding that City employees continue to remain dedicated by taking on more responsibilities with fewer resources; he thought it would be nice to reward them with additional time to spend with their families and friends. Following a response to an inquiry by Council Member Rosen regarding additional time being allotted to public safety personnel, Resolution No. 40106 - 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. BUDGET - PURCHASE /SALE OF PROPERTY- ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending appropriation of funds for purchase of property located at 2839 Peters Creek Road, N. W. C(For full text, see communication on file in the City Clerk's Office.) ffel Council Member Rosen offered the following budget ordinance: (#40107- 111714) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Property Acquisition of 2839 Peters Creek Road project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 275.) Council Member Rosen moved the adoption of Budget Ordinance No. 40107- 111714. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. CITY CODE - BUILDINGS: The City Manager submitted a written communication recommending amendment to City Code regarding building regulations. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40108 - 111714) AN ORDINANCE amending Section 7 -5, Adopted: where copies filed, of Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, to bring references in that section of the City Code into conformity with recent amendments to the Virginia Uniform Statewide Building Code and other codes; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 276.) Council Member Rosen moved the adoption of Ordinance No. 40108- 111714. The motion was seconded by Vice -Mayor Trinkle. In response to an inquiry for background information, R. Brian Townsend, Assistant City Manager for Community Development, highlighted information as noted in the City Managers communication to the Council. I 79 There being no additional questions and /or comments by the Members of Council, Resolution No. 40108 - 111714 was adopted by the following vote: . y AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. Council Member Rosen offered the following resolution: ( #40109- 111714) A RESOLUTION amending the Fee Compendium to amend inspection fees for amusement devices in accordance with the 2012 edition of the Virginia Uniform Statewide Building Code, as set out below; and establishing an effective date. (For full text of resolution, see Resolution Book No. 77 page 277.) Council Member Rosen moved the adoption of Resolution No. 40109 - 111714. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. COMMENTS BY CITY MANAGER. The City Manager shared the following comments: Top Diaital City Award • Last week, e.Republic's Center for Digital Government announced the top - ranked cities in the 2014 Digital Cities Survey. • This year, the City of Roanoke was ranked 3rd among the cities in the 75,000 to 124,999 population category. The City of Avondale, Arizona took first place honors in this category. • Roanoke has maintained its status as a Top Digital City since 2000. • In its 14th year, the annual survey is part of the Center's Digital Communities Program, which focuses on collaboration among cities, counties and regions. • Open to all U.S. cities, this year's survey questions targeted which initiatives cities were most proud of in the areas of citizen engagement, policy, operations, and technology and data. • The top 10 ranked cities will be honored at a special awards ceremony during the National League of Cities' annual conference in Austin, Texas on November 20. OO Empty the Shelter Event • The Regional Center for Animal Care and Protection ( RCACP) wants to empty the animal shelter prior to the holidays. J • November and December are busy months for RCACP as the shelter typically fills to capacity with unwanted or homeless pets. RCACP is looking to find permanent homes for all of the animals currently housed there. • For this event on Wednesday, November 26, the shelter will increase its hours from 11:30 a.m. to 10:00 p.m., in hopes of allowing people to stop by before the Thanksgiving holiday to adopt a pet (or two). • During the event, people will be able to name their own price for their new pet. Annual Grandin Village Holiday Children's Parade • Saturday, November 22 at 11:00 a.m. • The parade starts at Christ Lutheran Church at the corner of Grandin Road & Brandon Avenue and proceeds through Historic Grandin Village, ending at Mick or Mack (1312 Winborne St.). • Held the Saturday before Thanksgiving each year, this is a neighborhood favorite and includes Santa on a Fire Engine and much more. • No registration is required to participate and children of all ages are welcome. Additional Events • Dickens of a Christmas begins on December 5 with the tree lighting. • The City is planning a New Year's Eve Celebration this year. Mayor Bowers noted that the City's Annual Volunteer Reception would be held in the City Market Building on Friday, December 5, commencing at 4:30 p.m., prior to the lighting of the City's Christmas tree in the Wells Fargo Plaza. CITY ATTORNEY: EASEMENTS- STREETSCAPES: The City Attorney submitted a written report recommending acceptance of Dedication of Property located at 2201 Liberty Road, N. E., by Krishna Properties, LLC for right-of-way purposes. (For full text, see report on file in the City Clerk's Office.) Fool Council Member Rosen offered the following ordinance: C (#40110- 1 1 1 71 4) AN ORDINANCE authorizing the acceptance of the dedication of an approximately .09 acre portion of property located at 2201 Liberty Road, N. E., designated as a portion of Roanoke Official Tax Map No. 3080134, owned by Krishna Properties, LLC ( "Krishna "), to the City, to be used as public right of way, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 279.) Council Member Rosen moved the adoption of Ordinance No. 40110-111714. The motion was seconded by Council Member Trinkle. For clarification purposes, the City Attorney stated that at a previous Council Meeting, held on October 20, 2014, pursuant to Ordinance No. 40055 - 102014, City Council authorized the vacation, discontinuance and closing of a portion of public right - of -way on Lukens Street, N. W., at the request of Krishna Properties, LLC. He further stated that in exchange for said vacation, Krishna agreed to dedicate a portion containing approximately .09 acre located at 2201 Liberty Road to be used by the City as a public right -of -way. There being no additional questions and /or comments by the Council Members, Ordinance No. 40110 - 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: NONE. At 2:47 p.m., Mayor Bowers declared the Council Meeting in recess for a Closed Meeting and to be reconvened at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. L At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop 50 from Woodlawn Methodist Church. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Bowers -7. NAYS: None -0. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- FIRE /EMS: The Mayor recognized and presented Certificates of Appreciation to the 10th Annual Fire Prevention Week Art Contest winners. ME C ACTS OF ACKNOWLEDGMENT - MISCELLANEOUS: On behalf of the Roanoke Elks Lodge No. 197, Exalted Ruler Jim Batey and Robert Gray, a war veteran who spent 34 months in a POW Camp during the Korean War, presented a print that lists the contributions of war veterans who fought for the rights and freedoms enjoyed by Americans today. (See framed print on display in the Main Lobby of the Municipal Building.) PUBLIC HEARINGS: ELECTORAL BOARD: Having received citizen comments and input from the public on the proposal to realign and reduce the exiting voting precincts at a public hearing on Monday, October 20, and having continued the public hearing on Plan A and another public hearing on a proposed ordinance that implements Plan B, as suggested by Council Member Bestpitch for Monday, November 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, the matter was again before the body. The City Attorney reiterated his comments as previously given on November 3, regarding the preparation of an ordinance "Plan B" for consideration by the Council. However, due to a discrepancy in the State's District 11 /District 17 boundary line, the proposed ordinance was not prepared. Based on conversations with State and Local Officials, he recommended that the b. matter be tabled following public comments. Helen Davis, 35 Patton Avenue, N. W., speaking on behalf of senior citizens, asked that the City not close the Lincoln Terrace and Forest Park Voting Precincts. Council Member Ferris inquired if Ms. Davis was opposed to the precinct realignment, or if she was voicing concern as to where individuals would be voting; whereupon, Ms. Davis replied to the latter. Martin Jeffrey, 421 Fairfax Avenue, N. W., asked that voting precincts not be closed, and suggested that a study be conducted to measure the impact on voter turnout. He thought changes in the precincts would limit access for some individuals, and encouraged the Council to have integrity when making such decisions. Brenda Hale, President, Roanoke Chapter of the National Association for the Advancement of Colored People (NAACP), P. O. Box 12362, noted her opposition to reducing of the number of voting precincts in the City. She too encouraged Council to be prudent so that no voters are compromised, and to exercise due diligence while determining the adverse effects of closing certain precincts. C • , Daniel Hale, Jr., 4425 Oleva Street, N. W., spoke about the proposed reduction of polling precincts in the City; and asked the Council to reconsider the redistricting. He also spoke about moving the May Councilmanic elections to November. For clarification purposes, Council Member Lea asked Mr. Hale if more effort should be placed on training election officials and providing the necessary equipment rather than eliminating precincts; whereupon, Mr. Hale answered yes, adding that additional training and equipment might help eliminate the current election concerns. There being no further speakers, the Mayor closed the public hearing. Council Member Bestpitch pointed out that the Election Task Force had been formed in response to the disparity in the number of voters at certain polling precincts. He stated that saving money was not a major consideration at all in the precinct realignment effort that was restricted by the Code of Virginia as well as the U. S. Census Bureau's requirements for boundaries based on visible landmarks, adding that the idea was to not make any changes to the five District 17 precincts; and because it had been discovered that the State's boundaries for two of District 17 precincts were not properly aligned with the City's boundaries, being Garden City and South Roanoke, and other issues, he thought the matter should be tabled indefinitely as recommended by the City Attorney. Being in agreement that the precinct realignment was a very important issue, and having concerns that some individuals felt left out of the process, Vice -Mayor Trinkle advised that he would support tabling the matter, but not for a long period of time. Council Member Ferris concurred in the comments as stated by his colleagues; however, he was not in support of tabling the matter. He pointed out that the Registrar, the Electoral Board and the Election Precinct Task Force had all endorsed "Plan A" to increase efficiency. He thought Council should support the recommendation of the Task Force, which appeared to be a good plan of action that had been vetted by various neighborhood groups, adding that the alternative would be to leave the current precincts in place and except the fact there would be four split precincts. Vice -Mayor Trinkle inquired if the City could overlay its precinct lines on the State's without having approval from the General Assembly, or if there were other less problematic technical adjustments that could be made; whereupon, the City Attorney replied that he could not necessarily characterize which plan would be less problematic, but in his opinion, "Plan A" could not be approved during the current General Assembly Session because the maps as presented at the October 20 public hearing depicted the State's boundary lines incorrectly; the City could wait to see if the State offers assistance with correcting their technical error, or as Council Member Ferris suggested, make the City's boundary lines conform to the State's boundary lines so there would be no split precinct , which split precincts have existed in the City prior to 2010. He thought it would be prudent to make certain that the State's boundary lines have been corrected in order to determine how the changes will affect the City's realignment. Le lei Vice -Mayor Trinkle questioned when the matter could be considered again; C whereupon, the City Attorney advised that it would be during the first quarter of 2015. As a follow -up to his question, Vice -Mayor Trinkle inquired if it would be best to have a workshop to discuss the realignment in order to obtain additional public input, or dialogue before presenting another plan to the public; whereupon, the City Attorney insinuated that there was currently a group consisting of the City Registrar, a member of the Electoral Board and the Chairman of the Election Precinct Task Force working in regard to the matter, adding Council Members Bestpitch and Rosen have also participated in those discussions, which he thought should continue in addition to seeking assistance from Rob Catron, the City's Legislative Liaison. Mr. Callaghan indicated the group could develop a briefing to present in a work session to recommend an option with 20 precincts and an alternate format, noting that all previous realignment plans did not alter the five District 17 precincts, which are referenced by name in the State Code, so that a split district was not created. He concluded that there may be an opportunity to generate a better plan. After extensive dialogue regarding the possibility of the matter being considered by the General Assembly, Vice -Mayor Trinkle asked if the State's boundary line issue had added a year to the realignment process; whereupon, the City Attorney again answered in the affirmative, stating that the City's realignment would take effect in 2016; and as had been previously pointed out, there would be two, and possibly three, elections before the November 2016 General Election, which would allow the City the C opportunity to test the realignment. Following additional comments from the Mayor and other Members of Council, Council Member Bestpitch moved that the matter be tabled. The motion was seconded by Vice -Mayor Trinkle and unanimously adopted. CITY CODE -PARKS AND RECREATION: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 17, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive public comment on the adoption of a proposed ordinance to amend Section 24 -97, Code of the City of Roanoke (1979) as amended, to expand the number of park facilities within the City of Roanoke at which the City Manager may issue permits to allow consumption of alcoholic beverages; and to eliminate the limitation on the types of organization that may request a permit from the City Manager for certain designated parks, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 10, 2014. (See publisher's affidavit on file in the City Clerk's Office.) 0 E:� The City Attorney submitted a written report advising Section 24 -97 of the City Code Provides that at certain designated parks within the City persons may apply for a permit to allow the possession, consumption, distribution, or sale of alcoholic beverages within such designated park facilities, the designated park facilities are Elmwood Park, Century Square at Church Avenue, S. E. , Mill Mountain Park ( including the Discovery Center), Mountain View, Wachovia Plaza at Market Street, S. E., Reserve Avenue Park, SunTrust Plaza, and Preston Park. City Code also limits application for permits to nonprofit organizations under Title 26 of the Internal Revenue Code with respect to Elmwood Park, Century Square, Mill Mountain Park (not including the Discovery Center), Wachovia Plaza, and Preston Park, other designated park facilities are not subject to this restriction. It was further advised that the City Code also specifies several requirements that an applicant must satisfy in order to receive a permit from the City Manager, these requirements include compliance with all requirements of the State Department of Alcohol Beverage Control ( ABC) , receiving a permit from ABC, designating of the hours of operation and place within the designated park facility where the permit will be used, and providing the necessary insurance coverages as required by the City's Risk Manager. It was stated that Council Member Bestpitch recently requested Council to consider amendments to Section 24 -97 to increase the number of designated park facilities within the City at which an alcohol permit may be issued, the specific parks that would be added are Fallon Park, Smith Park , Highland Park Piedmont Park, Wasena Park, and Washington Park, Council Member Bestpitch also requested certain area within these parks be expressly excluded, these area include Fallon Park School ( buildings and adjacent property used and maintained by RCPS, Fallon Park Pool, Washington Park Pool, and Highland Dog Park, in addition, Council Member Bestpitch proposed to remove the provision of Section 24-97 that limits permits to nonprofit organizations with regard to certain designated park facilities, Although not required under State Code Council Member Bestpitch requested Council to authorize a public hearing on this proposed amendment for November 17, 2014, at 7:00 p.m., at Council Chamber, in addition, Council Member Bestpitch requested Council to authorize the publication of notice of the public hearing in the Virginia Section of The Roanoke Times on Monday, November 10, 2014, Council authorized the public hearing and publication on November 3, 2014, the publication of notice appeared as scheduled in The Roanoke Times , A copy of the proposed ordinance has been available for inspection by the public since November 10, 2014. (For full text, see report on file in the City Clerk's Office.) N Council Member Bestpitch offered the following ordinance: G "AN ORDINANCE amending and reordaining Section 24 -97, Possession or consumption of alcoholic beverages, of Article IV, Parks, of Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title." Council Member Bestpitch moved the adoption of the Ordinance. The motion was seconded by Council Member Lea. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Council Member Bestpitch asked for an overview of the current process for requesting a permit to consume alcohol at one of the City's parks, and if the process had been working smoothly; whereupon, R. Brian Townsend, Assistant City Manager for Community Development, stated that City Code Section 24 -97, which is administered by the City Manager's Office and the Department of Parks and Recreation, governs the provisions for obtaining a permit to allow consumption of alcohol in certain City parks; and advised that the application for use of a park facility includes a question pertaining to whether alcohol will be consumed and if so, the applicant is required to fill out an application with the Virginia Alcohol Beverage Control (ABC) Board. He further C stated that once the application has been reviewed by City staff, the application is forwarded to the Office of the City Manager for approval; adding that the applicant must prove, no later than three days before the event, they have received the proper permit from the Virginia ABC Board. Mr. Townsend emphasized that City Code Section 24 -97 limits the consumption of alcohol at designated City parks to 12:00 Midnight, and distribution of alcohol must cease 45 minutes prior to the ending of the event, adding the organization must prove it is a nonprofit entity and a Certificate of Insurance must be provided to the Office of Risk Management. He concluded that there is seldom a problem with the permitting process or with events where alcohol is consumed. Council Member Bestpitch asked how a concern would be addressed if a proposed event has an adverse impact on a recreational activity or a school function; whereupon, Mr. Townsend responded that City staff would contact the applicant to discuss said conflict, noting that an application is often filed weeks and /or months prior to the event. He pointed out that most events are held on weekends and would have limited impact on school functions. Council Member Ferris asked if the ABC application process rigidly defines the area in which alcoholic beverages are permitted; whereupon, Mr. Townsend indicated that a consumption parameter must be established for such events. C • on LWOJ In regard to the establishment of a consumption perimeter area, Council Member Ferris stated that the main reason a parameter must be established is to ensure the event sponsor can control the event by limiting consumption of alcoholic beverages to adults and to prevent individuals from bringing in unauthorized beverages and not serve those who may be intoxicated. Having stated that the ABC Board conducts a criminal background checks, Council Member Ferris inquired if the City also performs background records checks prior to issuance of a permit; whereupon, Mr. Townsend explained that the City relies on the ABC Board to conduct the criminal investigations, which allows the City time to concentrate on reviewing the type, nature, magnitude and logistics of the event. Mayor Bowers was not in support of the amendment because he did not like alcohol being consumed in the parks, which would limit access to certain parts of the parks. Council Member Lea asked if the City Administration was in support of the amendment; the Police Chiefs position regarding the matter, noting his concern with substance abuse issues already in existence. He also thought the Council was moving too quickly on this issue that could potentially have a negative impact on the City's neighborhoods, adding that parks should be safe, family- oriented area, and he did not think the amendment was necessary. 1 Council Member Price was not in support of the amendment because of the reasons previously stated by citizens, Mayor Bowers and Council Member Lea, adding that even with the most stringent City and ABC regulations in place, there are detrimental impacts to the community when alcohol is consumed in public places. Consequently, she could not support a change that has the potential for compromising public safety. Vice -Mayor Trinkle stated that the proposed amendment had been drafted at the request of neighborhood organizations, and he agreed that certain events often have aftermath; and there is potential for concern, saying he was a little ambivalent about the amendment, but intended to vote in favor of the amendment because of the inequitable nature of allowing consumption of alcohol in some parks and not others. For clarification and understanding, Mayor Bowers inquired if the process would allow any individual or organization to make application whether they were nonprofit or not; whereupon, the City Attorney answered that the proposed amendment would remove certain references to charitable entities, which would allow businesses to apply. Council Member Ferris pointed out that any approval would be subject to ABC requirements which are very stringent, and a temporary license would not be granted to allow a for - profit entity to have a party in a park, commenting there would be other requirements that must be met. He remarked that while the proposed amendment would also allow individuals to serve champagne at wedding receptions held in a park, it would J .e Wr• J not allow an individual to enter a park with a six pack of beer. He thought the C amendment was an equity matter among the various neighborhoods; and by approving the amendment, Council would be empowering the Administration to authorize such an event. vote: There being no further discussions, the ordinance was defeated by the following AYES: Council Members Bestpitch, Ferris and Trinkle -3. NAYS: Council Members Lea, Price, Rosen and Mayor Bowers -4. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, November 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Anstey Holdings, LLC, to amend the Planned Unit Development Plan as it pertains to property located at 802 Wiley Drive, S. W., hearing Official Tax Map No. 1121401 subject to certain proffered conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, October 29, 2014 and Wednesday, November 5, 2014. r (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding Amended Application No. 1 by Ansley Holdings, LLC, is consistent with the City's Comprehensive Plan, Wasena Neighborhood Plan, and Zoning Ordinance as the subject property that has been vacant for decades will be put back into service in a manner that is appropriate to the neighborhood context. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40111-111714) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the Planned Unit Development Plan, as it pertains 802 Wiley Drive, S. W., bearing Official Tax Map No. 1121401; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 280.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40111 - 111714. The Cmotion was seconded by Council Member Rosen. .A The Mayor inquired if there were persons present who wished to speak on the ►� matter. rJ Liz Belcher, 1206 Kessler Mill Road, Salem, Virginia 24153, welcomed the prospect of a new business opening, noting that the greenway had been a great stimulus for economic development, and concluding with her excitement that a Roanoke native was returning to occupy a vacant building. There being no other speakers, the Mayor declared the public hearing closed. There being no comments by the Council Members, Ordinance No. 40111- 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Bowers -7. NAYS: None -0. PURCHASE/SALE OF PROPERTY -CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 17, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposed Contract for Purchase and Sale of Real Property between the City of Roanoke and Tazewell Development, LLC, wherein the City proposes to sell Buyer the certain real property located at 206 Williamson Road, S. E., consisting of 0.7748 acres, together with buildings and improvements thereon, designated as Official Tax Map No. 4013803 for the sum of $50,000.00, together with other consideration and performance of other obligations by Tazewell Development, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 10, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a Contract between the City and Tazewell Development, LLC, for sale of City -owned property located at 206 Williamson road, S. E., subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) 0 91 Council Member Rosen offered the following ordinance: G (#40112- 111714) AN ORDINANCE authorizing the proper City officials to execute a Contract for Purchase and Sale of Real Property ( "Contract') between the City of Roanoke, Virginia ( "City"), and Tazewell Development, LLC ('Tazewell'), to sell to Tazewell an approximately 0.7748 acre parcel of City -owned property located at 206 Williamson Road, S. E., Roanoke, Virginia, which parcel consists of City-owned property designated as Official Tax Map No. 4013803, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 282.) Council Member Rosen moved the adoption of Ordinance No. 40112 - 111714. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. Lucas Thornton, 631 Campbell Avenue, S. E., spoke in support of the project. r Asking for an overview of the project, Council Member Rosen noted that the City once had a large stock of historic buildings, that is no longer the case as many developers have taken advantage of historical tax credits; and he hoped Mr. Thornton's plan, based on calculated risks, would spur additional new development in the downtown area. Mr. Thornton said that there are many associated development perils; and although it is a tremendous risk, he was excited about the opportunity because of the leadership of the Council and the development that had already taken place in projects, such as the Market area and Elmwood Park. He explained that his proposal would segment the fagade of the proposed building to create individual, distinct areas in a style that helps impart the character that Roanoke knows and loves. Following -up, Council Member Rosen inquired if surface parking lots would be utilized for development in the downtown area; whereupon, Mr. Thornton responded that developers were challenged to consider new construction downtown, noting that 35 percent of the City was under - utilized surface parking lots. He thought the City was at a tipping point as it moves away from historic rehabilitation to various other opportunities for development. Mayor Bowers asked if the proposed construction would be a multi -use development, with a mix of retail and residential apartments; whereupon, Mr. Thornton answered in the affirmative, commenting that he would like to see a very vibrant street P" being used by commercial occupants during the day and residential occupants at night. He said his proposal included 75 to 80 residential apartments, with 8,500 square feet of 92 commercial or mixed -use space on the ground level, noting that even though the Proposed site was located in the floodplain, he was confident he could work through the challenges. The City Manager thought the proposed development was a milestone for the Williamson Road area in downtown Roanoke, which acts as a front door for travelers from the northeast and southeast areas of the City. He said that the City was fortunate to have an investor who would incorporate the historic look of the City in new construction. There being no speakers, the Mayor declared the public hearing closed. There being no additional questions and /or comments by the Council Members, Ordinance No. 40112- 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Bowers -7. NAYS: None -0. ECONOMIC DEVELOPMENT - ENTERPRISE ZONES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, regarding a proposal of the City of Roanoke to make application to the Virginia Department of Housing and Community Development (VDHCD) to amend the boundaries of Enterprise Zone Two by deleting approximately seven acres consisting of property located to the northeast side of Berkley Road N. E., adjacent to the Norfolk Southern railroad tracks, designated as Official Tax Map No. 7050111, eliminating an established structure that is likely not to utilize zone benefits, and is zoned Light Industrial; and deleting approximately 19 acres consisting of property located northeast and south of Glade View Drive, N. E. between Berkley Road, N. E. and south of Dogwood Hill Road, N. E., designated as Official Tax Map Nos. 7050107 and 7050108, due to the anticipated expiration of Enterprise Zone Two on December 31, 2015 and the State will not renew Zone Two, and said property is proposed to be amended into Enterprise Zone One A's Subzone B and is zoned Light Industrial, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 3, 2014 and Monday, November 10, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to modify the boundaries of Enterprise Zone Two, subject to approval by the Virginia Department of Housing and Community Development (VDHCD), with an effective date retroactive to a date approved by the VDHCD; and furthermore to apply to RX VDHCD for approval of the above mentioned amendments and to take such further C action and /or to execute such additional documents as may be needed to obtain or confirm such amendments and to meet the Program requirements throughout the life of the Zones. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40113- 111714) A RESOLUTION authorizing the proper City officials to make a boundary amendment to the City's Enterprise Zone Two that will delete certain areas currently within it; authorizing the City Manager to apply to the Virginia Department of Housing and Community Development ( VDHCD) for approval of such boundary amendment; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendment. (For full text of resolution, see Resolution Book No. 77.) Council Member Rosen moved the adoption of Resolution No. 40113- 111714. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Resolution No. 40113 - 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. ECONOMIC DEVELOPMENT - ENTERPRISE ZONES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, regarding a proposal of the City of Roanoke to amend the boundaries of Enterprise Zone One A and its Subzone B by deleting from Zone One A approximately 13 acres consisting of properties in the downtown area, including properties fronting the north side of Shenandoah Avenue, N. W. between 2nd Street, N. W. and Jefferson Street, N. W., to the north of Salem Avenue, S. W. to the east of 1 t Street, S. W. and along the south of Norfolk Avenue, S. W. and north of Salem Avenue, S. E., along Luck Avenue, S. W. in the 400 block and to the east of 2nd Street, S. W., along the east of Franklin Road, S. W. between Marshall Avenue, S. W. and north of Elm Avenue, S. W., along Day Avenue, S. W. in the northwest, northeast, and southwest corners of its intersection r with 11" Street, S. W., to the north of Bullitt Avenue, S. E. between Jefferson Street, [L. S. E. and Williamson Road, S. E., to the north of Church Avenue, S. E. in the 0 block �6z! and south of Church Avenue, S.E. at 106 Franklin Road, S.E., and properties at 348 Campbell Avenue, S. W. and 106 Franklin Road, S. E. designated as Official Tax Map Nos. 1010502, 1011306, 1012407, 1012409, 1012410, 1012414, 1012601, 1013002, 1013004, 1013005, 1013007, 1013201, 1013307, 1013314, 1020310, 1020501, 1020502, 1020503, 1020504, 2013606, 2014201, 4010118, 4010121, 4011308, 4013317, 4013318, 4013319, 4013320, 4015003, 4016004, and 4011913, consisting of acreage owned by entities which are excluded from zone benefit eligibility or are being utilized for purposes which are not eligible for zone benefits, and properties which are unlikely to be developed, and is zoned Downtown; deleting from Zone One A approximately 4.5 acres of properties to the east and west of 10th Street, S. W. between Jackson Avenue, S. W. and Norfolk Avenue, S. W., along the south of Salem Avenue, S. W. between 8"' Street, S. W. and 7h Street, S. W., along the west of 6'" Street, S. W. south of Campbell Avenue, S. W., and property south of Campbell Avenue, S. W. in the 900 block, designated as Official Tax Map Nos. 1110201, 1110203, 1110204, 1110205, 1110209, 1110213, 1111713, 1113102, 1113103, 1113303, and 1113304, consisting of acreage owned by entities which are excluded from zone benefit eligibility or are utilized for purposes which render the property ineligible, and is zoned Downtown, Heavy Industrial, and Mixed -Use; deleting from Zone One A's Subzone B approximately 14 acres consisting of properties located within Roanoke Centre for Industry and Technology and Statesman Industrial Park between west of Lynn Brae Road, N. E. and east of properties adjacent to Seibel Drive, N. E. and Nicholas Avenue, N. E., designated as Official Tax Map Nos. 7150109, 7200106, and 7210105, consisting of property owned by the City of Roanoke which is utilized for utility easements and is not easily developable, and is zoned Light Industrial; furthermore, amending the boundaries of Enterprise Zone One A and its Subzone B by adding additional acreage to the current Zone One A approximately 1 acre consisting of property located at the northeast intersection of Winchester Avenue, S. W. and Main Street, S. W. and north of Wiley Drive, S. W. with Official Tax Map No. 1121401, incorporating property that is to be redeveloped into active commercial use, and will be made contiguous to property already located in Zone One A, and is zoned Mixed Use Planned Unit Development; and adding to the current Zone One A's Subzone B approximately 19 acres consisting of property located northeast and south of Glade View Drive, N. E. between Berkley Road, N. E. and south of Dogwood Hill Road, N. E., with Official Tax Map Nos. 7050107 and 7050108, that will incorporate key existing industrial facilities which will be deleted from Zone Two in anticipation of Zone Two's expiration on December 31, 2015, which property will be made contiguous to property already located in Zone One A's Subzone B and is zoned Light Industrial, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 3, 2014 and Monday, November 10, 2014. (See publisher's affidavit on file in the City Clerk's Office.) I ��� The City Manager submitted a written report recommending authorization to modify the boundaries of Enterprise Zone One A and its Subzone B, subject to approval by the Virginia Department of Housing and Community Development (VDHCD), with an effective date retroactive to a date approved by VDHCD; and furthermore to apply to the VDHCD for approval of the above mentioned amendments and to take such further action and /or to execute such additional documents as may be needed to obtain or confirm such amendments and to meet the Program requirements throughout the life of the Zones. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following resolution ( #40114 - 111714) A RESOLUTION authorizing the proper City officials to make boundary amendments to the City's Enterprise Zone One A and its Subzone B that will delete certain areas currently within them; that will add certain areas not currently within them to Enterprise Zone One A and its Subzone B; authorizing the City Manager to apply to the Virginia Department of Housing and Community Development (VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendments. C(For full text of resolution, see Resolution Book No. 77.) Council Member Lea moved the adoption of Resolution No. 40114 - 111714. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Resolution No. 40114 - 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. ECONOMIC DEVELOPMENT- ENTERPRISE ZONES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 17, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, regarding a proposal of the City of Roanoke to amend the Facade Grant incentive available within Enterprise Zone One A, by deleting paragraph number 4 in Ordinance C No. 36782- 071904, as amended by Ordinance No. 37542 - 091806, and replacing with the following paragraph: The City will provide funds to the Economic Development Authority of the City of Roanoke, Virginia, (EDA) so that the EDA can enhance economic development in Enterprise Zone One A by providing facade grants to a business firm, property owner, or leaseholder authorized to make improvements, of one -third of any building facade renovation costs for those facades in need of renovation that visually improves the facade (an eligible facade being the portion of any exterior elevation which faces or abuts a public right -of -way and contains the principal, or a secondary, entrance to the building; a building can have more than one eligible facade; i.e. a building located on a comer is considered to have two facades) of a building within Enterprise Zone One A up to a maximum of Twenty -five Thousand Dollars ($25,000) per grant with a total yearly allocation for this program of at least One Hundred Thousand Dollars ($100,000). The uses for such building are to be commercial, mixed -use commercial with no more than 80% of the building being used for residential purposes (hereinafter referred to in this ordinance as "mixed - use commercial "), or industrial use. The availability of this local incentive is from January 1, 2004, through December 31, 2023, at which time the Enterprise Zone One A designation will end, unless otherwise modified by Council. The City Manager shall establish appropriate rules and regulations necessary to implement this local incentive. This amended paragraph updates the name of the organization to the "Economic Development Authority", specifies the yearly funding allocation reading "of at least One J Hundred Thousand Dollars ($100,000) ", and allows for a property to apply for a single facade grant that may be utilized on multiple facades by stating "a building can have more than one eligible facade; i.e. a building located on a comer is considered to have two facades ", the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 3, 2014 and Monday, November 10, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to modify the language for the Facade Grant Program for Enterprise Zone One A, subject to approval by the Virginia Department of Housing and Community Development ( VDHCD), with an effective date retroactive to a date approved by the VDHCD; and furthermore to apply to the VDHCD for approval of the above mentioned amendments and to take such further action and /or to execute such additional documents as may be needed to obtain or confirm such amendments and to meet the Program requirements throughout the life of the Zones. (For full text, see report on file in the City Clerk's Office.) I 97 CVice -Mayor Trinkle offered the following ordinance: I (1140115- 111714) AN ORDINANCE amending Ordinance No. 36782- 071904, adopted by City Council on July 19, 2004, as amended by Ordinance No. 37542- 091806, adopted by City Council on September 18, 2006, by modifying certain local incentives contained therein for Enterprise Zone One A; authorizing the City Manager to apply to the Virginia Department of Housing and Community Development (VDHCD) for the approval of such amendments and /or to take such further action as may be necessary to obtain or confirm such amendments; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40114- 111714. The motion was seconded by Council Members Price and Lea. matter. The Mayor inquired if there were persons present who wished to speak on the Dave Bittle, 3561 Grandin Road, S. W., appeared before the Council and stated that he had purchased the property located at 815 Wasena Avenue, S. W.; and while at C the property, he noticed a vast amount of pedestrian and bicycle traffic patronizing the Wasena City Tap Home and Grille; and since his property is visible from three sides, he would like to improve the appearance of his property. Vice -Mayor Trinkle inquired if the building was a commercial property; whereupon, Mr. Bittle replied in the affirmative, adding that the building currently houses a landscaping business, however, the business will be replaced within the coming months. In connection with possible improvements to the property at 815 Wasena Avenue, Vice-Mayor Trinkle mentioned the success of the Facade Grant Program, and also noted that renovating the remaining portion of the building was not a new concern; and thought property owners were often constrained by limited resources. In addition, he remarked that comer buildings in the downtown region also present a similar challenge, and hoped that such an issue might be addressed in the future. Following further comments by Mr. Bittle, Mayor Bowers declared the public hearing closed. C 98 There being no additional questions and /or comments by the Council Members, Resolution No. 40115- 111714 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. There being no further business, Mayor Bowers declared the Council meeting adjourned at 9:17 p.m. APPROVED ATTEST: Stephanie M. Moon Reyn Ids, MM City Clerk lJ.i`r"n David A. Bowers Mayor Vol MLVJ ROANOKE CITY COUNCIL - REGULAR SESSION C I December 1, 2014 '• r r . r The Council of the City of Roanoke met in joint session with the Roanoke City School Board and State Area Legislators on Monday, December 1, 2014, at 9:00 a.m. in the Council Chamber, Room 450, fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Raphael E. Ferris, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -6. ABSENT: Council Member Sherman P. Lea -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SCHOOL TRUSTEES PRESENT: William B. Hopkins, Jr., Mae G. Huff, Annette Lewis, Todd A. Putney, Lori E. Vaught, Richard Willis, and Vice - Chairman Suzanne P. Moore and Todd A. Putney,Chair -7. SCHOOL TRUSTEES ABSENT: NONE. AREA STATE LEGISLATORS PRESENT: Senator John S. Edwards;and Delegates Sam Rasoul, Terry Austin, and Gregory Habeeb. OTHERS PRESEN: Rob Catron, City's Legislative Liaison; Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools; Timothy R. Spencer, Assistant City Attorney and Legal Counsel to Roanoke City Public Schools; and Cindy H. Poulton, Clerk to the Roanoke City School Board. Following welcome remarks by the Mayor, Council Member Rosen, Chair, Legislative Committee, recognized Mr. Catron who highlighted the following information regarding the 2015 Legislative Program: WIII] State & Local Partnership J • Oppose unfunded mandates on localities; there are more than 650 of them that cost localities billions. • Reform the Line of Duty Act and return financial responsibility of the program back to the Commonwealth (JLARC report due mid - December). • Reform the tax code; repeal outdated or unnecessary tax preferences; public education funding is more important. • Move forward on 1 -73; there is a need to identify funding sources and then proceed with construction. • Maintain the course on returning passenger rail service to Roanoke. • To benefit transit, amend the Code so that new gas tax revenue will go through the transportation funding formula. Public Safety and General Government • Change the domestic violence grant funding formula to allow Sabrina's Place to compete for grants. • Amend the Code to provide medical professionals with qualified immunity from civil suits arising from their withdrawal of blood from individuals as a part of the execution of a search warrant. (19.2- 53.1). • Authorize local governments to ban plastic bags because they are a public nuisance or allow localities to tax them for environmental clean -up projects. • Repeal the requirement that City procurements must be published in the newspaper and instead require that procurements be published on Virginia's "eva.virginia.gov" Internet procurement portal. • Add one General District Court position to the Roanoke Circuit. Public Education • Support legislation to allow School Boards to set a start date prior to Labor Day; this would help dual enrolled students ensure that they can attend Virginia Western Community College and there would be more school days prior to the SOL tests. • Hold education harmless during budget negotiations. • Create an Urban Schools Task Force to review the challenges, identify best practices and make recommendations for how to improve public education in Virginia's urban school districts. (See copy 2015 Roanoke City Legislative Program on file in the City Clerk's Office.) In connection with revenue collections, waiving penalties and collecting taxes, Council Member Rosen advised that the item would be removed from the agenda and action would be taken at the 2:00 p.m. session. 1 101 Senator Edwards commended the School Board and mentioned that the need for a urban school task force was the most important item on the agenda because 40 percent of public school children live in an economically disadvantaged community and although the unemployment rate had decreased, Roanoke was among the top 15 most economically disadvantaged school divisions in the entire Commonwealth and something must be done to improve the schools. He further commented that the 1 -73 study was an important movement and appreciated the City of Roanoke working with the Commonwealth to build a passenger rail station. Delegate Habeeb advised that in terms of the 1 -73 study it would require mufti state and federal funding and Senator William M. Stanley, Jr., had traveled to promote the study across various states. He added that the best way to implement and move it in a federal funding category was to have multiple jurisdictions, such as Virginia, Michigan down to South Carolina represent it in their legislative agendas. Delegate Austin advised that he was in support of growing the economy, tax reform and the 1 -73 study, but to remove advertisements from small newspapers would devastate them because they depend on the revenue stream from advertising. Council Member Bestpitch commented that local government should manage local taxes; whereupon, Delegate Habeeb advised that tax reform was a hot topic, but full administration buy -in was needed before tax reform could be addressed. Following additional comments regarding the items set forth in the adopted 2015 Legislative Program, and brief remarks by the Members of Council, Chairman Putney highlighted the accomplishments of the schools noting that William Fleming High School was awarded accreditation, VH -1 grant funds were awarded to promote music in schools, and the School Division was pleased in the reduction of SOL tests and the possibility of testing moving to the end of high school. Council Member Rosen thanked the legislators and all in attendance for their hard work on the 2015 Legislative Agenda. At 10:15 a.m., Chairman Putney declared the School Board meeting adjourned and Mayor Bowers declared the Council Meeting in recess. At 10:32 a.m., the meeting reconvened with Mayor Bowers presiding and all Members of Council in attendance, with the exception of Council Member Lea who was absent and Council Member Rosen who was out of the Council Chamber. The following agenda items were considered and acted upon: C 102 COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Price, Trinkle, Bestpitch, and Mayor Bowers -5. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) (Council Member Lea was absent.) COUNCIL: A communication from Vice -Mayor David B. Trinkle, Vice - Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter being the mid -year performance of the Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Price, Trinkle, Bestpitch, and Mayor Bowers-5. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) (Council Member Lea was absent.) CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 209 Henry Street, N. W., bearing Official Tax Map No. 2013001, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. r� (See communication on file in the City Clerk's Office.) J 103 Council Member Ferris moved that Council concur in the request of the City Manager to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Price, Trinkle, Bestpitch, and Mayor Bowers -5. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) (Council Member Lea was absent.) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE CITY SCHOOL BOARD TO BE HELD ON MONDAY, JANUARY 5, 2015, at 9:00 A. M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. Mayor Bowers advised that the meeting would be postponed indefinitely. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA.NONE. " - At this point, Council Member Rosen entered the meeting (10:36 a.m.). TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: City of Roanoke Litter Campaign Nell Boyle, Sustainability Outreach Coordinator, briefed the Council on the current litter campaigns of the City and County of Roanoke including future initiatives. She highlighted the following information: 104 Regional Litter Campaign , • t '. CLEAN Roanoke City Litter Campaign w w � �� BUTT No Ifs, ands, WHAT? q®NT IITitq! Or Roanoke County Litter Campaign • Community awareness & outreach campaign • Created on -line reporting form for offenders • Followed by a verification of complaint • A letter reminding of the negative effect of littering • Adopted a littering ordinance • Cost of the program, $7,500.00 Request • Become a regional partner • Enhance the awareness and outreach campaign • Further explore reporting and enforcement • Be available for other partnership opportunities Plan to Enhance City of Roanoke Community Outreach and Awareness Activities • Additional street signs at strategic locations • Public Service Announcements • Billboards • Magnetic signs on City vehicles (See copy of presentation on file in the City Clerk's Office.) 105 Vice -Mayor Trinkle inquired if the County's violation letter included recourse or was more of a warning to offenders; whereupon, Ms. Boyle advised that three summons and three citations had been administered. He further inquired if it was possible to work with the Department of Motor Vehicles to locate offenders if a photo of a car license plate was taken and submitted. Ms. Boyle indicated that she was unsure if that was a future possibility for the program. Vice -Mayor Trinkle suggested the purchase of small cigarette containers or ashtrays and magnetic bumper stickers for distribution to help spread the word about the litter campaign as well as the addition of plastic bags to the campaign; whereupon, Ms. Boyle advised that she was working with other sustainability directors in the state to address that issue. Council Member Bestpitch asked if the City of Roanoke had an ordinance with regard to littering; whereupon, Ms. Boyle advised that the City has an ordinance which authorizes the City Manager to send a letter and take further action. He further inquired about the costs associated with the littler campaign. Ms. r'1 Boyle pointed out that the County of Roanoke spent $7,500.00 on their campaign, but Uthe City was requesting any available funding. The City Manager interjected stating that if Council concurs, funds in the range of $7,500.00 would be allocated to the City's litter program. Following additional dialogue from Council Members offering support of the initiative, the Mayor recognized Charlotte Moore, Member, Roanoke County Supervisors, for comment. Ms. Moore thanked the Council for its consideration of the litter campaign and reemphasized that the County's letter was for awareness purposes, adding that a police officer must witness the violation prior to the issuance of a citation. Council Member Bestpitch pointed out the importance of visible contact information on the signs, billboards and correspondence for the litter program. Mayor Bowers thanked Ms. Moore for her attendance and Ms. Boyle for an informative presentation and advised that that information would be received and filed. J we City Snow Removal Program Mark Jamison, Transportation Manager, briefed the Council on the current snow removal program and highlighted the following presentation: Snow Removal • Resources • Process • Recent enhancements Resources • Departments/Divisions Involved • Transportation • Parks and Recreation • Solid Waste • Stormwater • Fleet Management • Facilities Management • Emergency Management Personnel • 150 people o Drivers — two —12 -hour shifts o Sidewalk crews — 8 -hour shifts o Mechanics Equipment • Approximately 75 pieces of equipment o Dumps with plows /spreaders 0 4 -wheel drive pickup trucks with plows o Loader o Brine distributors o Grader 0 4 -wheel ATV's (plows) o Solid Waste vehicles with plows I 107 Additional Resources • >4" snow, Solid Waste collection shuts down and push snow • Emergency contracts o Dozers o Graders Chemicals • Rock salt • Purchased from VDOT contract • Approximately 4,000 tons in barn ( >2/3 of capacity) • Salt brine • Ice melt 1: Process • Preparation o Snow training day Classroom Driver training Equipment assessment • Identify needs Weather Forecasts • Subscribe to a weather service o Detailed forecast of time and arrival and expected types of precipitation o At 50% probability — mobilize staff Initial Actions • Dictated by type of storm • Pretreat arterials and trouble spots o Only if storm starts as snow • Prepare equipment • Determine staffing needs o Full or partial shift? Snow Routes • 18 established zones • Individual maps for sub -areas — provided to drivers • Priorities identified on map • Large maps available for supervisors. 109 Priorities for Clearing • Arterials — 95% cleared within 24 hours after snowfall ends • Valley Metro routes — 95% within 24 hours • Residential streets — 90% within 24 hours after arterials are cleared Sidewalks • Approximately 15 employees - 8 -hour shifts daytime only • Municipal complex - Municipal Building, Courts, Jail, Police • Downtown sidewalks • Bridges • Arterial Sidewalks - adjacent to City parcels • Libraries- (Facilities) • Recreation Centers • Parks and Greenways Downtown • >5" of snow • Treat to melt • No plowing • 5' or more o Streets are plowed o Snow has to be hauled out of downtown with loaders and dumps after storm 110 Communication • Work with Public Information Officer • Press releases • "MyRoanoke" email service • Social Media • 211 o Council of Community Services Since 2009 — 2010 • Additional resources to meet clearing goals o Solid Waste collection suspended at 4" snow Drivers & sanitation workers push snow • Use of 2 -1 -1 • Share most recent information • Talking to a person eases concems/minimizes call backs • Able to identify geographic areas that need attention • Helps to focus direction to area supervisors • Lodging o Fire stations are made available for personnel who may not be able to get home or get back o Considering block of hotel rooms during major events 01 • Meals 1 o Used vendor last year to provide a hot meal during major events Community/Citizen Responsibilities • Stay well back from plows • Don't pass a plow • Clear sidewalks I Shovel away from the street o Shovel snow to the right side of the driveway looking at the street • Stay at home, if possible • Don't park on the street • Park only on one side of the street if no driveway • Don't park directly opposite another car • Don't clear entire driveway until street is clear I 111 (See copy of presentation on file in the City Clerk's Office.) Council Member Rosen commended the snow removal staff on their efforts in past snow events. Council Member Bestpitch concurred with Council Member Rosen and asked what could be done differently to correct challenges of past snow events. CMr. Jamison advised that in large storm events staff must do the best they can and the same guidelines followed last year would be in effect this year. Council Member Bestpitch further inquired if efforts were made to notify citizens and property owners of vacant lots in terms of their responsibilities in snow events; whereupon, Mr. Jamison advised that in large storm events they worked with Code Enforcement Inspectors who knocked on doors and made them mindful of their responsibility. Council Member Price commented that citizens must be patient in snow events and asked how the Municipal Cafe was able to provide hot meals to workers during snow events. Mr. Jamison advised that it was included in the contract with the Municipal Cafe to provide those hot meals. Mayor Bowers asked if the Civic Center had in -house staff to work snow events; whereupon, Mr. Jamison replied in the affirmative and indicated that they would consult with them on their preparedness as well. C Mayor Bowers thanked Mr. Jamison for the presentation and advised that the briefing would be received and filed. 112 At 11:33 a.m., the Mayor declared the meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth Floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Vice -Mayor Trinkle presiding and all Members of the Council in attendance, with the exception of Mayor Bowers and Council Member Lea. PRESENT: Council Members Raphael E. Ferris, Anita J. Price, Court G. Rosen, William D. Bestpitch, and Vice -Mayor David B. Trinkle -5. ABSENT: Mayor David A. Bowers and Council Member Sherman P. Lea -2. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Pastor Kelvin Edwards, Sr., The Kelly Charge of the United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Trinkle. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS: Vice -Mayor Trinkle declared December 1, 2014 as World AIDS Day. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Pam Meador, Director of the Drop -In Center, a program of the Council of Community Services. HEARING OF CITIZENS UPON PUBLIC MATTERS: Vice -Mayor Trinkle advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Martin Jeffrey, 241 Fairfax Avenue, N. W., appeared before the Council its opposition of a plan proposed by the Roanoke Higher Education Center for the 209 Henry Street property; urging the Council not to convey the property to the Roanoke Higher Education Center. 01 113 Evelyn Bethel, 35 Patton Avenue, N. W., appeared before the Council to express concern regarding a Closed Meeting that was held with regard to the property at 209 Henry Street. Helen Davis, 35 Patton Avenue, N. W., appeared before the Council and reiterated that the northwest community of the City had lost much over the years in the name of urban renewal and revitalization; and commented that all citizens should be informed on the happenings of the City. With regard to the Closed Meeting previously held pertaining to Henry Street, Council Member Ferris emphasized that no decisions were made with regard to the property, adding that a public hearing would be held to receive citizen comments regarding the matter. He also announced that a public meeting was scheduled for December 2, at 5:30 p.m., at the Gainsboro Library, and urged the speakers to attend. Troy Larimer, 3800 Franklin Street, Rocky Mount, Virginia 24151, again appeared before the Council to express concern regarding Uber, a new passenger for hire company, noting that the company was not complying with the City's ordinance that regulates taxi cabs and for hire vehicles. He urged the Council to review the matter and require the company to comply. Following comments by the Council and City Attorney, Vice -Mayor Trinkle instructed the City Attorney to prepare a report and respond to Council and Mr. Larimer. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council in regard to rebuilding the City. CONSENT AGENDA The Vice -Mayor Trinkle advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. It was requested that Item C -2 regarding a public hearing request of Child health Investment partnership for tax exemption of real property located at 1201 Third Street, S. W., be removed and considered separately. BOARD OF ZONING APPEALS: A communication from the City Clerk advising of a vacancy on the Board of Zoning Appeals due to the relocation of residence out of the City by Steven Trompeter, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) LJ 114 Council Member Ferris moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member ' Bestpitch and adopted by the following vote. AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) BUDGET: A communication from the City Manager recommending adoption of the Calendar of Events for Budget Development Activities for Fiscal Year 2015 - 2016, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the recommendation of the City Manager as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY -CITY PLANNING COMMISSION: Reports of qualification of Thomas T. Cullen as a Director of the Economic Development Authority for a term of office commencing October 21, 2014 and ending October 20, 2018; and Kermit E. Hale and Anthony M. Russell as members of the City Planning Commission for four -year terms of office, each, ending December 31, 2018, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 115 Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) CITY PROPERTY- TAXES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, December 15, 2014, at 7:00 p.m., or as soon thereafter as a matter may be heard, to consider a request of Child Health Investment Partnership for tax exemption of real property located at 1201 Third Street, S. W., was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Bestpitch. ` Council Member Rosen advised that due to a conflict of interest, he will refrain from any participation regarding the matter; and read the following statement into the record: "STATEMENT OF CONFLICT OF INTEREST "I Court Rosen state that 1 have a personal interest in agenda item C -2 regarding a request for property tax exemption for Child Health Investment Partnership (CHIP) because my wife, Brooke Rosen, is a member of the Board. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) vote: Following the reading of the Statement, Item C -2 was adopted by the following AYES: Council Members Ferris, Price, Bestpitch, and Vice -Mayor Trinkle -4. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) (Council Member Rosen abstained from voting.) 116 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: NORFOLK SOUTHERN - BRIDGES: The City Manager submitted a written communication recommending execution of additional amendments to City's contract with AECOM Technical Services, Inc., in connection with the Franklin Road over Norfolk Southern Railway Bridge Replacement and Corridor Study - Engineering Design Services. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40116- 120114) A RESOLUTION authorizing the City Manager's execution of additional Amendments to the City's contract with AECOM Technical Services, Inc. ( AECOM) in an amount up to $810,888.00, for additional professional engineering services for the replacement bridge for Franklin Road over Norfolk Southern Railway project (Project); and authorizing the City Manager to implement, administer, and enforce such Amendments. (For full text of resolution, see Resolution Book No. 77, page 289.) Council Member Rosen moved the adoption of Resolution No. 40116- 120114. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) 117 VIRGINIA WESTERN- BUDGET - GRANTS- SOCIAL SERVICES: The City Manager submitted a written communication recommending acknowledgement of funding for Western Virginia Workforce Development Board Workforce Investment Act (WIA) Programs. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40117- 120114) A RESOLUTION acknowledging and recognizing Workforce Investment Act ( "WIA") funding from the Virginia Community College System in the amount of $1,546,917.00 for the Adult, Dislocated Worker, and Youth programs for the award period of July 1, 2014 — June 30, 2016, and the WIA Incentive Award in the amount of $2,500.00 for the award period of July 1, 2014 — June 30, 2016, the foregoing funding to be administered by the Western Virginia Workforce Development Board ( "WDB "). (For full text of resolution, see Resolution Book No. 77, page 290.) Council Member Price moved the adoption of Resolution No. 40117- 120114. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) BUDGET - GRANTS— HOUSING: The City Manager submitted a written communication recommending acceptance and appropriation of funds for the 2013 Continuum of Care (CoC) Planning Grant Award from the Department of Housing and Urban Development; and authorization for the City of Roanoke to serve as the fiscal agent. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: l� (#40118- 120114) A RESOLUTION authorizing acceptance of the 2013 Q Continuum of Care (COC) Planning Grant Award to the City of Roanoke from the U. S. Department of Housing and Urban Development, in the amount of $13,100.00 upon certain terms and conditions; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any necessary documents necessary to accept such funding (For full text of resolution, see Resolution Book No. 77, page 292.) Council Member Bestpitch moved the adoption of Resolution No. 40118- 120114. The motion was seconded by Council Member Rosen. Following comments by Council Member Bestpitch regarding the Mayor's Challenge to end veteran homelessness; and that the Continuum of Care had accomplished great works in the area of homelessness, as well as the City of Roanoke was better equipped to use the funding and end the homelessness of veterans by the end of 2015, Ordinance No. 40118 - 120114 was adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) Council Member Bestpitch offered the following budget ordinance: (#40119- 120114) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Continuum of Care (CoC) Planning Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 293.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40119- 120114. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) 119 C DONATIONS- POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance of a donation of a police K -9 to the Roanoke Police Department from Summit Nutritionals International, Inc. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40120- 120114) A RESOLUTION authorizing acceptance of a donation from Dr. and Mrs. Caesar DePaco and their company, Summit Nutritionals International, Inc., to the Roanoke City Police Department for one police K -9 dog, and authorizing execution of any and all necessary documents to accept the donation. (For full text of resolution, see Resolution Book No. 77, page 293.) Council Member Rosen moved the adoption of Resolution No. 40120 - 120114. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. CNAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) ENCROACHMENTS- STREETS -BUS SHELTER: The City Manager submitted a written communication recommending approval and authorization of an encroachment permit for the installation of a Greater Roanoke Transit Company Va Valley Metro Bus Stop Shelter to be located in the right -of -way at the corner of Colonial Avenue, S. W. and McNeil Drive, S. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40121- 120114) AN ORDINANCE allowing a bus shelter encroachment requested by the Greater Roanoke Transit Company d /b /a Valley Metro ( "GRTC "), into the public right -of -way located at the corner of Colonial Avenue, S. W. and McNeil Drive, S. W. in front of the new Center for Science and Health Professions building of Virginia Western Community College, designated as Official Tax Map No. 1380102, upon certain terms and conditions, and dispensing with the second reading of this Ordinance by title. C(For full text of ordinance, see Ordinance Book No. 77, page 294.) 120 Council Member Ferris moved the adoption of Ordinance No. 40121- 120114. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) COMMENTS OF CITY MANAGER: The City Manager shared the following comments: • Priority Indicators and Performance Measures from 2015 Budget process are available to the public and for use in the FY 2016 Budget process. Soccer Field Kickoff at Countryside • Roanoke Star Soccer Club, in conjunction with Roanoke Parks and Recreation, will host an inaugural "kick -off' to celebrate the upcoming development of the new soccer field complex at Countryside Park just off r� of Ranch Road. J • The Kickoff will take place on December 3 at 2:00 p.m. • Staff members from the Soccer Club will be joined by city officials as they all line up to take the first shot on goal. • These new fields will add to the overall popularity of the new Countryside Park that officially opened last January. Annual Tree Lighting • The city's annual tree lighting will be held on Salem Avenue at Wells Fargo Plaza on Friday, December 5. • The countdown to the tree lighting will begin at 5:45 P.M. with the actual lighting at 6:20 p.m. • The tree will display hundreds of handmade ornaments created and donated by students and visitors of Art Venture at the Taubman Museum of Art. • Sponsored by City of Roanoke, Roanoke Parks and Recreation, and Downtown Roanoke, Inc., this event is the kickoff to Dickens of a Christmas which includes activities on the City Market the first three Fridays in December. Dickens of a Christmas continues on December 12, beginning with Haley Toyota's City of Roanoke Christmas Parade, and on December 19 with the RVSPCA Pet Costume Contest and Coca - Cola's Snow Zone. 121 Policy Academy Graduation December 19, 3:00 p.m. Roanoke Police Training Academy • The Police Training Academy is responsible for recruiting, hiring, and training officers. • Roanoke's Academy is certified as a Criminal Justice Academy by the Commonwealth of Virginia Department of Criminal Justice Services, and has been in operation since 1969. • The Academy exceeds standards set forth by DCJS, and has provided the Roanoke Police Department and surrounding agencies with top quality officers. Thirteen recruits are scheduled to graduate. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Reports of the City of Roanoke for the period ended October 31, 2014, and Roanoke City Public Schools for the period ended September 30, 2014. (For full text, see copy of Financial Reports on file in the City Clerk's Office.) Ms. Dameronsummarized the financial report of the City of Roanoke advising that through October, actual FY 2015 revenues had increased 3.5 percent compared to FY 2014; local tax revenues sales, lodging and meals taxes all performed well and contributed to strong local tax revenue growth; and the Pension Plan outperformed the benchmarks at all measures. She further advised that total expenditures decreased due to timing differences in contract payments and inter fund transfers with departmental expenditures continuing to be monitored; the U. S. unemployment rate hit a 6 year low at 5.8 percent which was a positive sign of economic growth; however, U. S. consumer spending fell for the first time in eight months, potentially indicating slower growth in the final months of 2014; and lastly, the Local Aid to Commonwealth would be reinstated in FY 2015. Vice -Mayor Trinkle inquired if sales tax revenues were to increase and the date of the increase in the lodging tax; whereupon, the Director of Finance advised that sales tax would probably decrease and not fluctuate as it had in past years and noted that the lodging tax was increased in 2013. As part of the above discussion, Council Member Bestpitch expressed his concern with regard to the growing income disparity. There being no additional comments by the Council or Finance Director, the Vice -Mayor advised that the Financial Reports would be received and filed. 122 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: LEGISLATION: Council Member Rosen offered the following resolution amending the 2015 Legislative Program: ( #40122 - 120114) A RESOLUTION amending the 2015 Legislative Program, and ratifying, adopting and endorsing the 2015 Legislative Program, as amended, for the City to be presented to the 2015 Session of the General Assembly. (For full text of resolution, see Resolution Book No. 77, page 294.) Council Member Rosen moved the adoption of Resolution No. 40122- 120114. The motion was seconded by Council Member Bestpitch. As Chairman of the Legislative Committee, Council Member Rosen called attention an item that had been submitted by the City Treasurer, in which she was requesting removal after discussion with the Association of Treasurer's and others, felt that it would be best added at a later time to work through a process with an advisory committee and allow further discussion with the State. As dialogue ensured, the City Attorney was instructed to draft a communication prior to transmittal of the legislative agenda. There being no further comments by the Council Members, Resolution No. 40122 - 120114 was adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE VICE -MAYOR AND MEMBERS OF CITY COUNCIL: NONE. At 3:09 p.m., the Council meeting recessed for continuation of Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 3:55 p.m., the meeting reconvened in the Council Chamber. 123 VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND LCOMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE -BOARD OF ZONING APPEALS: The Vice -Mayor called attention to the expiration of the three -year term of office of Roger Malouf as a member of the Board of Zoning Appeals ending December 31, 2014; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Frederick Bromm. There being no further nominations, Mr. Bromm was appointed to replace Roger Malouf as a member of the Board of Zoning Appeals for a three -year term of office commencing January 1, 2015 and ending December 31, 2017, by the following vote: FOR MR. BROMM: Council Members Ferris, Price, Rosen, Bestpitch, and Vice - Mayor Trinkle -5. OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The Vice -Mayor called attention to a vacancy on the Building and Fire Code Board of Appeals created by the expiration of the term of office of William Holland on June 30, 2014; whereupon, he opened the floor for nominations. CCouncil Member Bestpitch placed in nomination the name of Jerry Smith. There being no further nominations, Mr. Smith was appointed to replace William Holland as a member of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2017, by the following vote: FOR MR. SMITH: Council Members Ferris, Price, Rosen, Bestpitch, and Vice - Mayor Trinkle -5. OATHS OF OFFICE- ROANOKE NEIGHBORHOOD ADVOCATES: The Vice. Mayor called attention to the unexpired terms office of Paul Adams, Anthony Tate, and Philip Clement as members of the Roanoke Neighborhood Advocates ending June 30, 2015 and June 30, 2016, respectively; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of David Parr, Chris Craft and Kenya Huffman. There being no further nominations, Mr. Par was appointed to fill the unexpired term of Paul Adams ending June 30, 2015; Mr. Craft was appointed to fill the unexpired term of Anthony Tate ending June 30, 2016; and Ms. Huffman was appointed to fill the unexpired term of Philip Clement ending June 30, 2016, as members of the Roanoke CNeighborhood Advocates by the following vote: 124 FOR MR. SMITH, MR. CRAFT AND MS. HUFFMAN: Council Members Ferris, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -5. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: There being no further business, the Vice -Mayor declared the Council meeting adjourned at 3:56 p.m. APPROVED ATTEST: Stephanie M. Moon R ynolds, M David A. Bowers City Clerk Mayor 125 ROANOKE CITY COUNCIL— REGULAR SESSION December 15, 2014 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, December 15, 2014, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Carl Utley, Interim Pastor, Raleigh Court Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- POLICE DEPARTMENT- CHAMBER OF COMMERCE: The Mayor recognized Melissa Register as the 2014 Roanoke Regional Chamber Officer of the Year. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 126 William Tanger, 257 Dancing Tree Lane, Roanoke County, appeared before the I Council to request a letter of support in connection with the Roanoke River Blueway. He indicated that various groups throughout the Valley have joined together to seek grant funding and thought it was helpful to secure letters of support from the local jurisdictions. Council Member Bestpitch publicly thanked and acknowledged Liz Belcher, Greenway Coordinator, for organizing a canoe trip to enjoy the Roanoke River. He noted the large amounts of litter along the river banks would eventually wash into the river and encouraged citizens to place litter in the proper receptacles. Vice -Mayor Trinkle commented that access to the river was a great way to bring awareness to litter issue and an important item to have on the legislative agenda. Mayor Bowers inquired if the initiative needed to be governed by a commission; whereupon, Mr. Tanger replied that there was a Blueway Committee with representation from multiple jurisdictions. There being no additional comments, the Council acknowledged its support of the requested letter. Troy Larimer, 3800 Franklin Street, Rocky Mount, Virginia, appeared before the Council and expressed his concern with regard to the oversight of Uber, a passenger for hire entity during business in the City; and he called attention to a communication addressed to the Council dated December 11, 2014, from the City Attorney with regard to the applicability Taxicab Ordinance to Transportation Network Companies. He urged the Council to enforce, at least, basic oversight of the company. (See copy of communication on file in the City Clerk's Office.) The City Attorney referred to Exhibit B of his communication, a letter from the Commonwealth of Virginia Department of Motor Vehicles, stating that "the temporary authority authorizes companies to contract with third parties TNC Partners who use their private vehicles not for hire to transport passengers for a fee or donation and to connect TNC Partners with perspective passengers via the company's digital platform "; and that the Department of Motor Vehicles did not consider the company as a passenger for hire entity. He also referred to a draft report from the study committee in which Legislative Liaison Rob Catron served as a participant, noting that Mr. Catron does anticipate any upcoming legislation to regulate transportation networking companies, such as Uber, Lift and Sidecar to be adopted in the 2015 Session of the General Assembly. In conclusion, Mr. Callaghan did not recommend action by the Council at this time. J 127 C Ben Early, 1415 Antrim Street, Salem, Virginia, Owner, Be Eady Cab Service, appeared before the Council and advised that as a business owner he could not compete with third party companies who set their own rates and circumvent the law. There being no additional comments, Vice -Mayor Trinkle suggested that Mr. Early share his concerns with area legislators. Robert Gravely, 3360 Hershberger Road N. W., appeared before the Council and again spoke about the injustices in the City of Roanoke. Brian McConnell, 32 Elm Avenue, S. W., appeared before the Council and commented on a handout distributed to the Council regarding an online course pertaining to empowering the community by Inspiring Innovation in learning, leadership, economics and governannce offered through the Massachusetts Institute of Technology; and encouraged the Council to review the challenge to local leaders for economics and government. (See copy of handout on file in the City Clerk's Office.) The Mayor referred Mr. McConnell's comments to the City Manager for review and response. Martin Jeffrey, 421 Fairfax Avenue, N. W., appeared before the Council on behalf of the Gainsboro Neighborhood Association, Gainsboro Preservation District and the Gainsboro Southwest Neighborhood Organization and spoke in opposition to the recent plans to expand the culinary arts school located on Henry Street, N. W. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meeting of Council held on Monday, September 15, 2014; and special meeting of Council held on Monday, September 29, 2014, was before the body. (See copy of minutes on file in the City Clerk's Office.) A 128 Council Member Ferris moved that the reading of the minutes be dispensed with D and approved as recorded. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from Sherman P. Lea, Chairman, Roanoke City Council Personnel Committee, requesting that City Council convene in a Closed Meeting to discuss a personnel matter, being mid -year performance evaluations for Council - appointed officials, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of Council Member Lea as above described. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. J The Mayor advised that the matter would be carried over until the January 5, 2015 Council meeting. CITY -OWNED PROPERTY: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss the disposition of City-owned property located in the Coyner Springs area of Botetourt County, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 129 a CITY-OWNED PROPERTY: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (Ax3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. BUDGET- ECONOMIC DEVELOPMENT: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss the award of a public contract involving the expenditure of public funds, including the terms or scope of such contract, where discussion in open session would adversely affect the bargaining position or negotiation strategy of the City of Roanoke, pursuant to Section 2.2 -3711 (A)(29), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. PLANNING- COMMUNICATIONS: Report of the City Manager transmitting a copy of the City of Roanoke Wireless Telecommunications Facilities Policy and Regulations Background Information and General Recommendations prepared by the Roanoke Valley Allegheny Regional Commission (RVARC), was before the Council. (See copy of report on file in the City Clerk's Office.) C 130 Council Member Ferris moved that the report be received and filed. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. HOUSING - BUDGET: Report of the City Manager transmitting a proposed revision to The Council of the City of Roanoke Virginia inia Polic on HUD Funds, which would establish the next target area neighborhood for the use of HUD funds, and other related amendments, was before the body. (See copy of report on file in the City Clerk's Office.) Council Member Ferris moved that the report be received and filed. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS - BOARD OF ZONING APPEALS: Reports of qualification of Jerry P. Smith as a member of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2017; and Frederick W. Bromm as a member of the Board of Zoning Appeals for a three -year term of office commencing January 1, 2015, and ending December 31, 2017, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Members Bestpitch and Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 131 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: LEASES - GOVERNMENT - SOCIAL SERVICES - HOSPITALS: The City Manager submitted a written communication recommending authorization to enter into a Joint Intergovernmental Agreement with the Counties of Roanoke, Franklin, Craig, Bedford, Floyd, Botetourt, and Montgomery for the provision of Medicaid eligibility and enrollment services. (For full text, see communication on file in the City Clerk's Office.) ' Vice -Mayor Trinkle offered the following ordinance: ( #40123 - 121514) AN ORDINANCE authorizing the City Manager to execute a Memorandum of Agreement ( "Agreement ") on behalf of the City's Department of Social Services ( "DSS "), and Roanoke County, Franklin County, Craig County, Bedford County, Floyd County, Botetourt County, and Montgomery County, on behalf of such counties' respective departments of social services, concerning the Contract for Outstationed Eligibility Workers between the City and Carilion Medical Center ( "Carillon ") to allow City staff to assist Cartion patients that are residents of such counties to apply for Medicaid, upon certain terms and conditions, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 298.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40123 - 121514. The motion was seconded by Council Member Price. Following a brief overview of the matter by the City Manager, Ordinance No. 40123 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 132 BUDGET - GRANTS - APPALACHIAN POWER COMPANY: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a grant award from the Appalachian Power Economic Development Team for website development activities related to the Economic Development Department, with the City of Roanoke serving as fiscal agent for such funds. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40124- 121514) A RESOLUTION accepting the Economic Development Growth Enhancement (EDGE) Program Grant to the City from the Appalachian Power Economic Development Team; authorizing the City Manager to execute any documents necessary to receive such Grant, including any Grant Agreement; and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such Grant funds. (For full text of resolution, see Resolution Book No. 77 page 299.) Council Member Lea moved the adoption of Resolution No. 40124 - 121514. The motion was seconded by Vice -Mayor Trinkle. Having a conflict of interest regarding the abovestated matter, Council Member Rosen read the following statement: "STATEMENT OF CONFLICT OF INTEREST "I Court Rosen state that I have a personal interest in agenda item 7.a.2. regarding a grant from Appalachian Power Economic Development Team because I have business matters involving Appalachian Power. Therefore, pursuant to Virginia Code Section 2.2- 3112, 1 must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Wayne Bowers, Director, Economic Development, advised that the funds would be used to update and modernize the Department of Economic Development's website and for many potential businesses in the community, the website is the first line of communication with the City of Roanoke. 3 IkG,] There being no additional comments and /or questions by the Members of CCouncil, Resolution No. 40124 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen abstained from voting.) Council Member Lea offered the following budget ordinance: (#40125- 121514) AN ORDINANCE appropriating funding from Appalachian Power Economic Development Team for website development and maintenance, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 300.) Council Member Lea moved the adoption of Budget Ordinance No. 40125- 121514. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: a AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen abstained from voting.) BUDGET - GRANTS- EMERGENCY SERVICES: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a Hazardous Materials Emergency Preparedness Planning Subgmnt from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM). (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40126- 121514) A RESOLUTION ratifying and approving the acceptance of a Hazardous Materials Emergency Preparedness Planning sub -grant to the City from the Virginia Department of Emergency Management (VDEM), and ratifying and authorizing C the execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 301.) 134 Council Member Rosen moved the adoption of Resolution No. 40126 - 121514. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. Council Member Rosen offered the following budget ordinance: (#40127- 121514) AN ORDINANCE appropriating funding from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency response preparation, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 302.) Council Member Rosen moved the adoption of Budget Ordinance No. 40127- 121514. The motion was seconded by Council Member Lea and adopted by the following vote: ►►►'''���+ AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and u Mayor Bowers -7. NAYS: None -0. SOLID WASTE -CITY CODE: The City Manager submitted a written communication recommending a transfer of funds in connection with an acceptable site for a third sealed trash compactor and further expansion of the compactor zone; and amendment of the City Code to revise the definition of the Sealed Compactor Zone. (For full text, see communication on file in the City Clerk's Office Council Member Bestpitch offered the following budget ordinance: (#40128- 121514) AN ORDINANCE to appropriate funding from the Capital Projects Fund Contingency to the Sealed Trash Compactor — Zone III project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 302.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40128- 121514. The motion was seconded by Vice -Mayor Trinkle. 135 C In response to inquiry as to the location of the third sealed trash compactor, the City Manager advised that the compactor would be located in a new zone located on Kirk Avenue between 1st and 2nd Street, S. W. There being no additional questions and /or comments by the Members of Council, Budget Ordinance No. 40128 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following ordinance: (#40129- 121514) AN ORDINANCE amending Section 14.1 -1, Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 303.) Council Member Bestpitch moved the adoption of Ordinance No. 40129 - 121514. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. SOLID WASTE- DONATIONS- DOWNTOWN RONAOKE: The City Manager submitted a written communication recommending acceptance of a donation from Downtown Roanoke, Inc., of eight Big Belly Solar- powered litter compactors for use within the Central Business District. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40130- 121514) A RESOLUTION accepting the donation of eight (8) Big Belly solar - powered litter compactors ( "Compactors ") from Downtown Roanoke, Inc.; authorizing the City Manager to take such further actions and execute all documents as may be necessary to obtain, accept, implement, administer and use the donation of the litter compactors; and expressing the City's appreciation for such donation. C(For full text of resolution, see Resolution Book No. 77 page 304.) 136 Council Member Bestpitch Vice-Mayor f t9514. The motion was by T nkle and adopted by theollowing voe AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. BUDGET - LEGISLATION: The City Manager submitted a written communication recommending adoption of a resolution to request discontinuation of Aid to the Commonwealth. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40131- 121514) A RESOLUTION requesting the Governor and the General Assembly to eliminate Local Aid to the Commonwealth for FY16 and subsequent budgets. (For full text of resolution, see Resolution Book No. 77 page 305.) Council Member Rosen moved the adoption of Resolution No. 40131 - 121514. The motion was seconded by Council Member Price. As an explanation regarding the matter, the City Manager commented that localities are required to provide services mandated by the State and when budgets are reduced, the State reduces its funding to localities; and since the localities must send funds back to the State to help balance their budget, the City desires to discontinue the Aid to the Commonwealth. There being no additional questions and /or comments by the Members of Council, Resolution No. 40131 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. BUDGET - GRANTS- HOUSING: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Office of Lead Hazard Control and Healthy Homes FY2014 Lead -based Paint Hazard Control Grant from the United States Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) 137 Council Member Ferris offered the following resolution: �•, (#40132- 121514) A RESOLUTION accepting a grant from the Department of Housing and Urban Development (HUD) and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77 page 307.) Council Member Ferris moved the adoption of Resolution No. 40132 - 121514. The motion was seconded by Council Member Bestpitch. Following a response regarding the progress of the Lead Based Program in the City, Resolution No. 40132 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0, Council Member Ferris offered the following budget ordinance ( #40133- 121514) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Lead Hazard Control Grant, amending and reordaining certain sections of the 2014 - 2015 Capital Projects and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 308.) Council Member Ferris moved the adoption of Budget Ordinance No. 40133- 121514. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 138 COMMENTS BY CITY MANAGER. The City Manager shared the following comments: Response to Citizen Inquiry • At the December 1, 2014 Council session, a local cab driver, Troy Larimer, asked whether the City could enforce its taxicab regulations against companies like Uber. The City Attorney has provided you with a written report on this matter and provided a copy of his report to Mr. Larimer. Roanoke Parks and Recreation Received State Recognition • At its recent annual conference in Hot Springs, the Virginia Recreation and Park Society recognized Roanoke Parks and Recreation by selecting Elmwood Park for Best New Renovation /Addition for Parks, Playgrounds, Blueways, Greenways, and Trails. • This prestigious state -wide program honors individuals, agencies and organizations throughout Virginia which have demonstrated excellence during the previous calendar year. More than 90 applications were received vying for awards in 13 different categories. Social Media Success • On Wednesday, December 10, the "City of Roanoke, Virginia — Communications" Facebook page hit 40,000 'likes." • The page reaches hundreds of thousands of users each week with photos and different news items from the city. • Over the last year, the like" count on the page has gone up by more than 12,000. • To celebrate the milestone, the Office of Communications held a contest for users with the winner receiving a $40.00 gift card to downtown Roanoke. Snow Removal Information Available On-line • In anticipation of winter weather, the city has posted a special page on its website containing information about snow removal. • Citizens can go online to www.roanokeva gov /snowremoval to learn how to receive news and updates from the city during snow events, contact information for utility outages, priorities for clearing city streets, and more. 139 Dickens of a Christmas • The last evening for this annual program • Friday, December 19 • Activities are from 6:00 p.m. to 10:00 p.m. • Pet Costume Contest will be held. Also, boxes will be decorated and ready to accept donations of pet food to benefit the SPCA's Pets Eat Too program. • Thanks to the Coca -Cola Snow Zone, it will be snowing in downtown on Friday night. Bring your mittens, pull on that stocking cap, and prepare to zoom down the ramp in this winter wonderland. REPORTS OF COMMITTEES: BUDGET- SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational grants and programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) C Council Member Rosen offered the following budget ordinance: (#40134 - 121514) AN ORDINANCE to appropriate funding from the Federal and Commonwealth governments and private grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 309.) Council Member Rosen moved the adoption of Budget Ordinance No. 40134- 121514. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. BUDGET- SCHOOLS: The Roanoke City School Board submitted a written report requesting amendments to the Schools' 2014— 2015 Categorical Budget; and the Director of Finance submitted a written report recommending that Council concur in the request. C(For full text, see reports on file in the City Clerk's Office.) 140 Council Member Price offered the following budget ordinance: ( #40135- 121514) AN ORDINANCE to adopt an amendment to the 2014 - 2015 School Board Categorical Budget, amending and reordaining certain sections of the School General Fund Appropriation, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 311.) Council Member Price moved the adoption of Budget Ordinance No. 40135- 121514. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: CITIZEN OF THE YEAR: Vice -Mayor Trinkle offered the following resolution recognizing the 2014 Citizen of the Year: ( #40136- 121514) A RESOLUTION naming Edward B. Walker as the 2014 Citizen of the Year for the City of Roanoke. (For full text of resolution, see Resolution Book No. 77 page 312.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40136- 121514. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. LEGISLATION: Council Member Bestpitch offered the following resolution supporting the goal of depoliticizing the process of redrawing boundary lines for state and congressional legislative districts through an approach that advocates for fairness, transparency, and accountability while keeping the citizens' interests in mind and encouraging healthy debate and public participation in the process as the fundamental principles in the redistricting process: 141 ( #40137 - 121514) A RESOLUTION supporting the efforts to depoliticize the process of redrawing boundary lines for state and congressional legislative districts. (For full text of resolution, see Resolution Book No. 77 page 313.) Council Member Bestpitch moved the adoption of Resolution No. 40137 - 121514. The motion was seconded by Council Member Rosen. Council Member Bestpitch advised that there was an organization advocating the process called One Virginia 2021, which addresses the redistricting that would occur after the next U. S. Census in 2020. He noted that all states will be required to redraw their district lines for congressional and state legislative districts in order to ensure equality in each district. Council Member Rosen noted that the Roanoke Regional Chamber of Commerce requested the item in an effort to seek good government. Tory Williams, Roanoke Regional Chamber of Commerce, appeared before the Council in support of the adoption the resolution, noting that it was the first step toward change. Following additional comments by the Council, Resolution No. 40137 - 121514 L. was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. MOTIONS AND MISCELLANEOUS BUSINESS: NONE. At 3:38 p.m., the Council meeting was declared in recess to be reconvened at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Court G. Rosen, David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1 The Mayor declared the existence of a quorum. 142 OFFICERS Callaghan, City Attorney Barbara A. Dameron, Director of Finan e; and Stephan) el M. a Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop No. 2, sponsored by Woodlawn Methodist Church. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Rosen moved that each Member of City Council certify to the best of his knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle. Mayor Bowers called attention to the request from Council Member Sherman P. Lea for a Closed Meeting to discuss a personnel matter, being mid -year performance held. evaluations for Council appointed officers, advising that the Closed Meeting was not There being no additional comments, the Certification for Closed Meeting was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, December 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of ABMAR Valley View LLC, to rezone property located at 1920 Valley View Boulevard, N. W., from CG, Commercial - General District, to CLS, Commercial -Large Site District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, November 26, 2014 and Wednesday, December 3, 2014. (See publisher's affidavit on file in the City Clerk's Office.) 143 The City Planning Commission submitted a written report recommending C approval of the rezoning request, finding the Original Application to be consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as a parcel will be further developed for an active use appropriate to the surrounding area, as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40138- 121514) AN ORDINANCE to amend § 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 315.) Council Member Bestpitch moved the adoption of Ordinance No. 40138- 121514. The motion was seconded by Council Members Lea and Rosen. Fred Thompson, Senior Architect, Dayton & Thompson Associates, PC, representing Harvey M. Cohen, Managing Member, ABMAR Valley View, LLC, Cappeared in support of the rezoning. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council, Ordinance No. 40138 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) CITY CHARTER -CITY CODE - LEGISLATION- FINANCE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, December 15, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments to request the General Assembly of Virginia to make certain amendments to the Roanoke Charter of 1952, as amended, to various sections of the Charter in order to remove the Office of Director of Finance as a Council C appointed Officer, to place the appointment of the Director of Finance within the responsibilities of the City Manager, to designate certain duties of the Director of Finance, to allow Council to establish additional duties of the Director of Finance by 144 ordinance, to establish the date on which the term of office of the Director of Finance as a Council appointed Officer ends and the date on which the City Manager is first authorized to make the appointment of a Director of Finance, and to make such other amendments to implement the appointment of the Director of Finance by the City Manager, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times once on Thursday, December 4, 2014. (See publisher's affidavit on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40139- 121514) A RESOLUTION requesting the 2015 Session of the General Assembly to amend the existing Roanoke Charter of 1952 in order to transfer the Council appointed and supervised position of Director of Finance to a department director position that would be appointed by, report directly to, and be supervised by, the City Manager rather than City Council. (For full text of resolution, see Resolution Book No. 77, page 316.) Council Member Rosen moved the adoption of Resolution No. 40139- 121514. The motion was seconded by Council Member Bestpitch. As Legislative Committee Chair, Council Member Rosen restated that the Purpose of the resolution is request that the General Assembly amend the Charter to remove the Director of Finance position as a Council- appointed officer and place said position under the City Manager, Chief Executive of the City, in an effort to increase efficiency in government. The Chairman also pointed out that the matter had been discussed by the Council as the Roanoke City Council Personnel Committee prior to the current Finance Director's acceptance of the job, adding that the request has nothing to do with the person in the position. He continued that from a long -term perspective, setting up the organization to perform at its optimal level with the least amount of political interference and ensuring that departments work together are most important. Council Member Rosen indicated that the change would not only make City government the same structurally as other governments in the Commonwealth, but also streamline government to work better for the taxpayers and citizens. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. J 145 C For reason Previously stated for the record, Mayor Bowers reiterated his opposition of the removal of the Director of Finance position as a Council- appointed officer, adding that he intended to vote against the adoption of the pending resolution as well as the subsequent resolution placing the Director of Finance under the City Manager authority. There being no additional comments by the Council Members, Resolution No. 40139 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Bestpitch and Vice -Mayor Tdnkle -5. NAYS: Mayor Bowers -1. (Council Member Price was absent.) Council Member Rosen offered the following resolution: (#40140- 121514) A RESOLUTION providing for the process of transitioning Barbara A. Dameron's employment from the Council appointed position of Director of Finance to a department director position of Director of Finance for the City of Roanoke C should the General Assembly enact the City's proposed amendments to the City Charter and should the City Manager appoint Ms. Dameron to the department director position of Director of Finance, and ratifying the terms and conditions of Ms. Dameron's employment. (For full text of resolution, see Resolution Book No. 77, page 325.) Council Member Rosen moved the adoption of Resolution No. 40140- 121514. The motion was seconded by Council Member Bestpitch. The City Attorney reported that since City Council had adopted the resolution requesting the legislature to amend the City Charter, the proposed charter amendment would provide that the Finance Directors term, which currently runs until September 30, 2016 would terminate on July 1, 2015, and as a result, the pending resolution states that Ms. Dameron's current employment position and pay, along with other benefits and other treatment would continue provided that the amendments are concurred in and the City Manager appoints her to the position. He pointed out that the pending resolution provides for the transition now rather than City Council having to take action after the Charter amendment has been adopted; and if the Charter change is not adopted, there will be no impact whatsoever. C 146 Following the brief explanation by the City Attorney, Resolution No. 40140- 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Rosen, Bestpitch and Vice -Mayor Trinkle -5. NAYS: Mayor Bowers -1. (Council Member Price was absent.) CITY PROPERTY - TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, December 15, 2014 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Child Health Investment Partnership (commonly known as CHIP), for designation of its real property located at 1201 Third Street, S. W., known as Official Tax Map No. 1023006, as exempt from taxation, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, December 8, 2014. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending exemption from real property located at 1201 Third Street, S. W., owned by Child Health Investment Partnership, effective January 1, 2015. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40141- 121514) AN ORDINANCE exempting from real estate property taxation certain property located at 1201 Third Street, S. W., Roanoke, Virginia, and depicted as Official Tax Map No. 1023006, owned by Child Health Investment Partnership (commonly known as CHIP), an organization devoted exclusively to charitable or benevolent purposes on a non -profit basis; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 327.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40141- 121514. The motion was seconded by Council Member Bestpitch. 3 147 C As previously stated during the December 1, 2014 Council meeting, Council Member Rosen advised that he would not be participating in any discussions regarding the abovementioned matter before the Council, due to a conflict of interest inasmuch as his wife currently serves as a member of the Board to the Child Health Investment Partnership. Robin Haldiman, Chief Executive Officer, Child Health Investment Partnership, appeared before the Council in support of the request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following positive comments by Council Member Bestpitch regarding the Partnership, Ordinance No. 40141 - 121514 was adopted by the following vote: AYES: Council Members Ferris, Lea, Trinkle, Bestpitch, and Mayor Bowers-5. NAYS: None -0. (Council Member Rosen abstained from voting.)(Council Member Price was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Brian McConnell, 32 Elm Avenue, S. W., appeared before the Council to express his gratitude regarding a venue for the U -Lab satellite classroom during the renovation of the main library. There being no further business, Mayor Bowers declared the Council meeting adjourned at 7:22 p.m. APPROVED ATTEST: Stephanie M. Moo n Re nold� SXD4avi Bowers City Clerk Mayor ME; ROANOKE CITY COUNCIL - REGULAR SESSION January 5, 2015 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, January 5, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules o_ f�edure Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and Pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Moon Reynolds, City Clerk. M. Stephanie COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (Ax1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 149 COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to ... discuss a personnel matter, being the mid -year performances of Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before ..-. the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. 150 TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: Mayor Bowers was concerned about the traffic pattern at the first 1 -581 South Interchange Exit to the Valley View Mall. But more importantly, he thought the construction site entrance and access to Evans Springs appeared to be too steep, and asked for a briefing on the matter at the February 2, 2015, Council Meeting. BRIEFINGS: SINGLE STREAM RECYCLING: Skip Decker, Manager, Solid Waste Management, gave a briefing on single stream recycling. He presented the following information: History of Recycling in Roanoke Recycling Launched In the 1990's Single Family Homes Duplexes Cart��syp�w;t /_�)2P� ��B77ns EJ � ?:. conoinerz were cumbersome LimirM amoynt of"apIov rn lirbles Nava , onih, W Omer lypps or PacerprMU[4 oll- aI ,upe in pyy_NO p3 pJ PNSe6 Colection eaxry ]weeks (q &B) Recycing Results 2002— 2013 Recycling Collected n�amgre,„ I I DO 1 4 History of Recycling in Roanoke �. 2002 Implementation of °noal Stream" Weekly Collection (alternating pmtlucts) Orreweek:..,,m, men, NewSwpeq miabwrq ca mingled man, magazmeveK. fn mingled Plas &s (p1 -NN, Glass (Cleo & COla�rens &Glrygluminum Cani Co mingled Single Stream Recycling Single Stream: How does it work? At recyciables in a single container: Znnr -> Glass Canz K.,." • NoVrs.. ndt... 11611a 11 Drron 01141 —J 3 J 151 !� Single Stream Recycling tePjj �, Single Stream Recycling r_* Local Governments In Virginia Additional Equipment ® Pecyding Bins Newport News: W Pon Tags Single Stream Recycling Single Stream Recycling $j Proposed Changes to Service Proposed Changes to Service Return to "A " Weekend "Be Week. Bulk and Brush collected every week Service half of each quadrant each week • Brush piles no smaller than 4'x 4'x 4'and no larger 100 Main St —A Week pick up trash and single stream than V 6'x band limited to one bundle per week 100 Main St -8 Week pick up trash only • Bulk collected weeklyand limited to 3 items per week Bagged trash no longer allowetl asa bulk item single Stream Recycling it !�. Challenges Advantages Contamination • Cionmer rperywrence, Baader torecycle Reveling M1mrso reaa wasnel'[m material h labor oL In Impingfe per nmwtmn increaser avmgs through reduced wimrtttheieomatedak . rnh make, aadlanrelmmee portly. tipping kes exdact Mese ma @dais, wnl<h males die process more • Improvedcmtomer serNre, more frequent bulk A Mush single rtreamnoclung me ban proven to lrereow partidpatlon but um a yieid higher -no of oub minatbn. mlla[lon streemareclaaner deraamnMlnereellminatedebrls solakee • Newmnbimrs xnll love mkrma(on on Meliddearly explelning potentialfroncrary labor redur ion creates added savings wha[prMUCn are reryelable • Bwellereaned eduwdorwlle.mreachumpaign Mat uses best peopenfoo" moccorm program, so more our meacte It 152 ' -:` Single Stream Recycling eRl eay CURBSIDE Edu[a[ion & Ouheach VALUE PARTNERSHIP Grant Opportunity CVP QR[g4ly'glg 00X pggnRgsxw "'O Classic aneam I I Iddl. ROANOKE communk Y etlucatbn@ tidn& n1i1"eOna ca�rllar a::`hm[ e mmuatles cempalgm Islarce Ortre a¢We's nperlp,a M nme tlun l5 PorOer Powmnfly �+. Single Stream Recycling Single Stream Recycling Grant • curt:iee value partners wa [[reatedmlena that :upp^nm Next Steps did. ere[YainC pa,tklpa[bn uidit lsaM SUppnr[brsmall 6x • Gmnt i[Iunae9 rpa wns Matareun dinlm 1 ^vltetlmto Bld (lTB)Wbllshed hr tlngle strrom We a ingandlnteratN in5e gr p Iw in[rusM rxy[IinBWprwiOin& support snN¢, splecl veMw h 5l,egwemmenf5 ' Roanoke M1es Ce en oRereyegranlvaluetl atss)g,C�br the BesWnd[o CUrbsltle Re[y[Ilry partners regaMln68rant ,lowing actry ddn; • NProksslonallyve eted marspting /oubez[M1 ramWign hreot Coordina a wlth sendor m Ne i Pme ^taMdiatrlbu[lon ' CreaGbn Man wbu[M1 and lmplemenGrymplen WM Outreach ended tlon planning and lmplament V.n technical support Oualne plan W dlstrlbutbn &mntdnars • ImpllmenUdono -rWidesinglestreamre ,,,g (See copy of presentation On file in the City Clerk's Office.) Comments: Regarding a procedure for replacing the current recycling bins with the new single stream bins, Mr. Decker indicated that the vendor would dist new larger bins, it will ribute new bins, noting that due to some locations not able to accommodate the be necessary to continue using the existing style. He added that the City would maintain an inventory of returned bins to replace damaged or disrepair bins. Since the City of Roanoke is considered a leader in Southwest Virginia's recycling efforts, Vice -Mayor Trinkle suggested that Solid Waste Management encourage those City residents who do not recycle. In response to the Manager's comment that the anticipated commencement date would be in the fall, possibly September, Sherman M. Stovall, Assistant City Manager for Operations, interjected that the fall commencement date was contingent upon a responsive bid by an acceptable provider. 153 .r Following additional questions and comments by the Council, the Mayor stated that the briefing would be received and filed. 2015 -2016 General Reassessment Susan G. Lower, Director, Real Estate Valuation, briefed the Council on the 2015 -2016 General Reassessment, and presented the following information: [ State Law Requirements The Core orvupira,eaures that all real or.,I, be se6ser for taxation at 100 %of maMe[ value. Our ah sn"U eIbess Ws eMagt Whiff PrcPa yybe M Graeae each ia,c ary ivheeasesaedvala. Mach eel OefOneelec ive July Only Property —ra that receiv la charge in ssessmentweremalkdamtice . Thlsyears notCeswxremaAetltoday. Januarys^ [ Example of Sales Ratio Calculation J • The ratio of an appraised value or assessed value to the sale price of a property. For Example: • Assessed Value = $180,000 • Sale Price = $200,000 • Sales Ratio = $180.00 = 90Ye $200,000 rReal Estate Assessment Projections L FY 2015 -2016 FYeYYUr %al %InY]Ye Raba pane. R.Yeeeellwtl Fmm W Inpee]Y 0snw CembeYbn pemep 201S2J16 -024 cis p15 aai 2M 5 057 03fi .021 a•rwmanairmymaexor..�xnnu�ae. [ 2012 State Sales Ratio Study J i 154 Roanoke Sales Ratio History RESIDENTIAL PROPERTIES J 80 II 60 30 0 20b }Cp) ]M9 ]WB M10 }mf 413 .13 ]pf< .GrtlF4vy Beb .GUeleefl &n . RnitlentlBl Balee Anely�la Bwarer.u.urirrmyn [Commercial Sales Activity YFAa M2 xClYllq 301] x(i11R1100 M4 hom20f3 hoof mu — otvaiie a nax rz M% as saes [COMMERCIAL PROPERTIES] [ New Construction Activity IDe eneges P on Inn a suida Vnlry v eg�MTO« WalmaR SM1ppug Areee. RMpy I(,errq, FyA CI1NeiK Sank pwaileNn Mc(el P,gee[ Nex Cowl prep a Vell¢y VIBw, 11YMpe Repurpoelnp, N— ane ppone Relppi Pence ae leon PBrMnv 301. me «xer Room (ronne, vn1cA), Rme on FnN nonon foe, werpm�e Row me rorm.r vepaeu wulro, vem smn, Place, Pofmar some eootaro�e J I r :.e I New Construction YEAR i 2013 B14 %CHANGE Residential' VaI.mm 39,432,300 ' 412,005,000 37% mpact YEAR 201J 2oX %CHANGE Cpmme¢hl I, ' Valuation 314,9]0,100 5X,205,]00 ', 120% Impact Appealing an Assessment Appeal d orgy with the ONlee M Rea Estate NLaalmn All.. are due by February R^. If a poxaln.1 dada not agwe wMb wnpPoal detl•bn. they can fllean appeal with Me ward M Equyhalan. X a property owner time not since with the Emend of Equ burallon's dad umn, they can men me amt In circuit count W& In Summary Leda than half ame W /s maidengY was owed values declined A and' y of ins prop >XM remained stable this Wal wXb a ell.M averalt Incre6N The Apadmenl motor comloues to show slmnglb alwarXyof the 1Mmme this War It alldbutable to new canNruchan standby, sales miloe remaln In line with an. dandard, Change in the Assessment Notice sung I r � f 1 [ Tax Relief Programs [ Questions & Comments ProOerly Owner's Stalus: • Elderly Tax Freeze moor o.,w1hwrwwmi�r,. eisadlity, Tax Relief Program m end I'm t answiad'a slag ww•avnx wli z s. taccome. • Veterans Tax Relief Program Iwmaulm Iswnam"I'saau Real Estate status: • Rehabilitate! Tax Abatement • Land Use Program • Sadder Energy Abatement • Energy Effident - Reduce Tax Rate u wawwm npue an aww+Xm co•mwaeawww c owwawm.a ano ie•m.a;1m M Sam a Aow.•, C . twa swil 156 III APPENDIX • Timeline of Assessment Process • History of Projected Assessments • History of the Appeals to REV and BOE • Map of Field Reviews • Tax Relief Programs History of Roanoke''s 1 Assessment Changes J a .r • Any—m Resmemlal FleM Revlewa [Timeline of Assessment Process January' NalKes i,N,MlaM lmampa LLgm /n"'veaa pepgel FebZa Neamgae. mall WC¢oas March: B-. cr G.,¢mron(cos) lv.9ins • March: ftaNr a9yum I ceasan0a{rya3arx jMr/ ill ravinrasnrvenr•an Ieaam emLLryaarmna b M�: sacra prmanla re, allmre fvevwa asaavmaml June p BOE comp . Juyfa: bgla mwlrxa /xa Ovi..r pacembar: Appaixrhym fiirelrzmg marl wammxr: maenernry lna�rel ve�� • DecemGer bJenuaryt ^; gq/rnB anal vakea [History of Roanoke's Appeals Appeals to Real Eehte Valuation Year 2010 1 2011 2012 2013 2014 caam m IN 2014 Appeals tp BoarE of Equalitatian Year 2010 2011 . 2012 2013 2014 Piiail H u eo sa ]e coum IWO- (see copy of presentation on file in the City Clerk's Office.) On J 4 157 Comments: Mayor Bowers questioned if notices were only sent to those citizens whose property assessments had been adjusted. Ms. Lower answered in the affirmative. For clarification purposes regarding whether notices of assessment changes included valuation data from the previous three years, Ms. Lower responded that assessment trend information was included in the notices. Vice -Mayor Trinkle commented on the I- Roanoke app and suggested its use for filing appeals. The Real Estate Valuation Director agreed to contact the Office of Communications for assistance. Council Member Bestpitch thought assessments were trending in the right direction, and expressed appreciation for the information on tax relief for disabled veterans. Following additional remarks by the Mayor, the briefing was received and filed. Budget/Financial Planning Work Session The City Manager gave an overview regarding responses to questions posed C during the Annual Financial Workshop, Five -Year Operating Financial Plan and capital spending investments. Barbara A. Dameron, Director of Finance; and Amelia C. Merchant, Director of Management and Budget, presented the following information: Estimated Local Tax Revenue Fiscal Year 2016 n Dates to Watch for Refinement of Local Tax Estimates Jan 31.1— appeal period ends for real estate Late Feb — real estate estimate refined February — NADA data available for 2014 vehicular values; personal property estimate updated March 1 Business license tax due date Mid March - BPOL estimate refined Early April — Commissioner of the Revenue releases 2014 personal property levy Mid April — personal property estimate finalized r n Dates to Watch for Refinement of Local Tax Estimates Jan 31.1— appeal period ends for real estate Late Feb — real estate estimate refined February — NADA data available for 2014 vehicular values; personal property estimate updated March 1 Business license tax due date Mid March - BPOL estimate refined Early April — Commissioner of the Revenue releases 2014 personal property levy Mid April — personal property estimate finalized 158 Funding to Schools Up $925,600 or 1.2% in FY16 Identified FY 2015 -2016 Major Changes (continued) Retirement Health Savings Account (RHSA) Match - $213,600 - 1%mete Healthcare A l- ($123atinpenpbyees - Medical Healthcare Act - ($124,573) - Medical partbil3Minp in City neaghplan -($135 fin) nsmarobr]Sn -tW - Reinsurance Program- (58,2]4) s44 perye.rmrearn cpwred bewuual(z,eezl JanUery 1, RnlbCecamM 31,1018 -Heedsm wots Tax- 52.309 • a r« earn cwared inamaual (z.sez) - M Hlwllnsuancecoveape for5Pon-TimeEmpbyees- %, 46] yy J.—, 1, pB�51e empxrywaelecW b aeticwenpe ellecbe Historical Reductions to Balance the Budget n a - w fa >s R as n m M1�x .aF�ue +�AA a�A�9 Identified FY 2015 -2016 Major Changes Total $3,731127 • Medical _ $145,900 - Seren months a FY 2016 increase - AMiosetedincrease of 5% in employer share Dental - $2,200 - Smxn months m FY 2016 mcreaee - Angdpated s creaseof 3 %in employershare • Retirement- ($978,000) - Decreasein ratehom 22.23 %to 2064% 1 ,lementabon of Employee Contribution to Retirement $590,000 - FurMin to hold empb harmless min tax implications Nr s %emgoyse aamnbu i(onb retirement Identified FY 2015 -2016 Major Changes (continued) Local Aid to the Common.ahh - $682,000 Reserves - $250,000 - Increaseinbase Nmtng.5 cuneM8675.=Ievel Life Insurance - Current ate or 1.19% VRS - Sheriff - Current one of 22.42% Employee Campensation - $2,700,000 - 3 %Salaylncrease Debt Sermce - $250,000 - MuRi- yearplantor oretlehtce efum,i,mrmumy m Revenue History incluaea Fre redurnoowm ies amts Frzap]. e..ua w�mmmm�r.*•e•.. atwmmum..m.s.am _.- ae ar��m.,eiwr see u,.,.p „xm. �mwa„�r.w ewaw+rc- mxoreaw,. I ,,..... ..,,,,....,.., ,.... ....� —'scas �aeas. Identified FY 2015 -2016 Major Changes (continued) Retirement Health Savings Account (RHSA) Match - $213,600 - 1%mete Healthcare A l- ($123atinpenpbyees - Medical Healthcare Act - ($124,573) - Medical partbil3Minp in City neaghplan -($135 fin) nsmarobr]Sn -tW - Reinsurance Program- (58,2]4) s44 perye.rmrearn cpwred bewuual(z,eezl JanUery 1, RnlbCecamM 31,1018 -Heedsm wots Tax- 52.309 • a r« earn cwared inamaual (z.sez) - M Hlwllnsuancecoveape for5Pon-TimeEmpbyees- %, 46] yy J.—, 1, pB�51e empxrywaelecW b aeticwenpe ellecbe Historical Reductions to Balance the Budget n a - w fa >s R as n m M1�x .aF�ue +�AA a�A�9 Identified FY 2015 -2016 Major Changes Total $3,731127 • Medical _ $145,900 - Seren months a FY 2016 increase - AMiosetedincrease of 5% in employer share Dental - $2,200 - Smxn months m FY 2016 mcreaee - Angdpated s creaseof 3 %in employershare • Retirement- ($978,000) - Decreasein ratehom 22.23 %to 2064% 1 ,lementabon of Employee Contribution to Retirement $590,000 - FurMin to hold empb harmless min tax implications Nr s %emgoyse aamnbu i(onb retirement Identified FY 2015 -2016 Major Changes (continued) Local Aid to the Common.ahh - $682,000 Reserves - $250,000 - Increaseinbase Nmtng.5 cuneM8675.=Ievel Life Insurance - Current ate or 1.19% VRS - Sheriff - Current one of 22.42% Employee Campensation - $2,700,000 - 3 %Salaylncrease Debt Sermce - $250,000 - MuRi- yearplantor oretlehtce efum,i,mrmumy m Revenue History incluaea Fre redurnoowm ies amts Frzap]. e..ua w�mmmm�r.*•e•.. atwmmum..m.s.am _.- ae ar��m.,eiwr see u,.,.p „xm. �mwa„�r.w ewaw+rc- mxoreaw,. I 1 Real Property Tax VPLMe:458.1 -333 (4,1 < LpCWV. LUbna32 -324) - 16- 33M1. Ptletle[reetttlM1mmlE]RO ].19m) /]/ECM $ .vewtl wlue •,�lll��, I SM1.M WIN Rmnob me v.Iw «53 e =$W030 nn ne m m m yew Real Property Tax Neighbors and VA First Cities Meals Tax Neighbors and VA First Cities IRRR��RRR�� 'RRRRR RRRR�5��5RR�R�. 159 Median Value Single Home R!E Tax paid on Median Value Single Home .I Meals Tax VPCetic 5L ] -9M0 $SW�- Impcae • Ory #:SxSbn Ilit3- 33 -3% -PM Dye NrY3gmnne I .xye'eJ WXM1 R..mb uDVOabwnooM1n on Wm.M 3x 04 HIM- I - $z.RRx3o Personal Property Tax :; emwtl wlue .RX.re2 WVM1ROSm1. cmv.eu.xn.ven } I RDS Y v.w.d5m v rj� =ssx3o 160 Personal Property Tax Neighbors and VA First Cities Lodging Tax Neighbors and VA First Cities Residential Solid Waste Fee The loeelilies Ihaf dh tolled such fee ere: Ip,) •e. Enw wr3z pmlon; ' za3e Larw s?ibnow.sm.�ne.i :,-n '27 nnrt '27M galionart NpMk 33].36 N 310 Peres N .n e30 hch recycle. at Nap Mre m..nlh Lodging Tax v. coe.:95e.x -aeeo rmul -Impew cNpcoa.:xmonax- x39- axaw.xn. .. -.- — • .e�m.. sn.wewnn ew�em ory ,bbrarnm.n =m.s 5us,000 Bus iness /Professional/Occupationa I Licenses (BPOL) • vp We:4Xxaxe3lzaul -asw.. • uryCOea:SMien.1¢ - 13]x -P.te • [INCW.: Settkns x3A- xNx -n.n cm «ao. r.an.maN.: p.r5xmm bwp eux eswtl wlue m SW M. rb 'Sn.rtewNhPamM .)a CM1y pubGrS[M1frt mn.r6aww.r .%6 ,nrttM.SV 60 MMYU 4rzv NiMn SY M Retreat Follow -Up Items Motor Vehicle License Business License Tax xx 3 Motor Vehicle License Tax VA CWe §46 2.69412014 -A ese Gdy CoCe'. S¢C4Wns 20.20 -nak " " "" -Shem4 Wl��pwnah _vm w Pu01rt5[6wntl mp Velw M51 W yV = 51nL0.0 Business License Tax Rates C 5 Year Financial Plan Inputs: - Determine assumptions on revenue growth and expenditure growth - Manual exceptions - External influences and opportunities - Deb assumptions - Capital goals Output: - Framework for discussion and use as a planning tool 161 Motor Vehicle License Tax Neighbors and VA First Cities fpm o 5 io n m n m r1 5 Year Financial Planning Strategic Planning Tool Advance discussion of revenue and expenditure issues Identifies a possible fiscal gap to be closed each year during budget development Current Baseline Assumptions Revenue - Real Estate growth: • FY 20 76 045% • FY 2011: 1% • FY2018: 1% • FYM19. 1% • FY2020'. 1% - 1 % growth on all other revenue categories Expense - Retirement rate stablization - Induces anficipaled debt service -3% growth on all other expenditure categories -3% pay increases ae 162 Next Steps • Budget Offers due today, January 5, 2015 • DMB Staff and Priority Team Reviews • Council Briefing - February 2, 2015 - Price of Government -Offers by Priority - Capital Planning - 5 Year Operating Planning FY 2016 Revenue Values Local Tax Revenues Shared 40.0% with RCPS Timeframe 5 Year Financial Plan Modeling — Inclusion of input from Directors and Managers submitted January 5'h — Discussion with Council during briefings • Inclusion in the FY 2016 budget document Appendix i I I A 163 i I fftffffl La A 163 i I 164 .,��n.r,<m.. rno, r., (See copy of presentation on file in the City Clerk's Office.) Comments: In addition to an affirmative response from Ms. Dameron to a question regarding the FY2015 Adopted Budget data still being used for analysis purposes, the City Manager stated that only six months of data was available for the current budget year. He continued that a conservative approach to forecasting revenue had been utilized, and as the economy grows, the City's contribution to the Roanoke City Public Schools would likewise increase. Although there had been growth in the sales tax, he remarked that revenues would be even greater if the Market Fairness Act was in place. Council Member Ferris questioned whether the plan to impose a tax on the seller of Internet goods would provide for the City or the State to receive a one percent sales tax. Although he was unsure about the details of the plan, Mr. Morrill was certain that the Market Fairness Act contained a provision for localities to receive one percent of Internet sales. In connection with the proposed salary increase for City employees, Vice -Mayor Trinkle asked if a portion of the increase included a contribution to the City's Pension Plan; whereupon, Ms. Merchant responded in the affirmative. She indicated that the City's contribution and employees' increase in salary would be an exchange between retirement and salary accounts, as denoted on Panel six. Council Member Ferris asked if the $3.7 million in major changes had incorporated the $2.2 million in growth. Ms. Merchant explained that the $2.2 million figure represented all estimated revenue growth and was not reflected in the $3.7 million figure. Council Member Ferris questioned if the total expense estimate had been tabulated; whereupon, Ms. Merchant remarked that a briefing on the total expense would be presented during the February 2 Council Meeting informal Session. 7 165 G Recalling a question regarding the Motor Vehicle Tax for neighboring localities LL�� and Virginia First Cities had been asked at the Financial Planning Workshop, the Director of Finance pointed out that the information on Panel 24, Motor Vehicle License Tax — Neighbors and VA First Cities, indicates the City of Roanoke as having one of'the lowest Motor Vehicle License fees in the Commonwealth. She also remarked that the Commonwealth of Virginia sets the maximum fee for Motor Vehicle Licenses at $33.00. Council Member Ferris asked that Council be provided with the date the fee had been set at $20.00, and the amount of the fee based on inflation. At this point, Council Member Price left the meeting (11:24 a.m.). In connection with the request for certain data encompassing adequate equipment, training, pay and benefits to be competitive in the recruitment of new employees and retention of current employees in public safety, Council Member Ferris thought salary comparisons should encompass a five year period for all employees rather than focusing on a particular group of employees, adding it was clear a revenue enhancement was needed. In concluding remarks, the City Manager said staff would continue to monitor current revenues and examine departmental requests for major issues such as trash C trucks, emphasizing that employee compensation would be a priority. He further remarked that strategic investments and revenue requirements would be scrutinized in order to continue the current momentum. Following extensive discussion of the budget briefing, the presentation was received and filed. At 11:28 a.m., the Mayor declared the Council meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. e Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. 166 The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT -CITY EMPLOYEES: Mayor Bowers recognized certain employees having 30, 35, and 40 years of service with the City, and presented various plaques in recognition of said levels of service with the City. ACTS OF ACKNOWLEDGEMENT - BUDGET: Mayor Bowers recognized the City of Roanoke for receiving the Government Finance Officers Association of the United States and Canada Distinguished Budget Preparation Award for its budget. (See copy of Press Release on file in the City Clerk's Office.) He presented the Award to Amelia C. Merchant, Director, Office of Management and Budget. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. David Courey, 3419 Ashmeade Drive, (Roanoke County) appeared before the Council regarding issuance of parking tickets in downtown Roanoke. (See copy of comments on file in the City Clerk's Office.) (See copy of response from City Manager dated January 12, 2015, on file in the City Clerk's Office.) Evelyn Bethel, President of the Historic Gainsboro Preservation District, Inc., 35 Patton Avenue, N. E., appeared before the Council to suggest that citizens be notified prior to commencement of any improvements on adjoining City properties. In connection with Ms. Bethel's comments, Council Member Lea inquired if it was customary for the City to notify residents prior to the commencement of any improvements on adjoining City properties; whereupon, Sherman M. Stovall, Assistant City Manager for Operations, offered an apology for the oversight, and advised that improvements were made as part of a greenway project that included curb, gutter and sidewalk being installed on the north side of Patton Avenue, N. E. He added that citizens would be informed prior to the start of any future projects involving properties in neighborhoods. I 167 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a request from the City Manager to schedule a public hearing. MINUTES: Minutes of the regular meeting of the Council held on Monday, October 9, 2014; and recessed until Friday, October 17, 2014, was before the body. (See Minutes on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of City-owned property located at 209 Henry Street, N. W., was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) •: BLUE RIDGE BEHAVIORAL HEALTHCARE: A communication from the City Clerk advising of the resignation of Nancy Bunch Page and Max W. Davis as City representatives of the Blue Ridge Behavioral Healthcare Board of Directors, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council accept the resignations and receive and file the communication. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) AUDITS: A communication from Martha S. Mavredes, CPA, Auditor of Public Accounts, Commonwealth of Virginia, advising that the Commonwealth collections and remittances of the Treasurer, Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney indicated for the year ended June 30, 2014, are in compliance with state laws, regulations and other procedures relating to the receipt disbursement and custody of state funds, was before the Council. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council receive and file the communication. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD: A communication from Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare Board of Directors, recommending concurrence in the reappointment of Bruce Thomasson as an At -large member for a term of three years ending December 31, 2017. (See communication on file in the City Clerk's Office.) 169 Vice -Mayor Trinkle moved that Council concur in the request of the Executive Director. The motion was seconded by Council Members Ferris and Price and adopted r by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD - BOARD OF ZONING APPEALS -CITY PLANNING COMMISSION - ROANOKE NEIGHBORHOOD ADVOCATES - ROANOKE VALLEY RESOURCE AUTORITY: Reports of qualification of the following individuals were before the Council: Paula L. Prince as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office ending December 31, 2017; Bryan A. Musselwhite as a member of the Board of Zoning Appeals B for three -year term of office ending December 31, 2017; Angela S. Penn as a member of the City Planning Commission for a four -year term of office ending December 31, 2018; Chris H. Craft as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Anthony Tate ending June 30, 2016; and Michael Shockley as a City representative of the Roanoke Valley Resource Authority for a four -year term of office ending December 31, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the report of qualifications be received and filed. The motion was seconded by Council Members Ferris and Price and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. i•. (Council Member Rosen was absent.) 170 REGULAR AGENDA 0 PUBLIC HEARINGS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday January 5, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, in connection with the City of Roanoke's proposal to lease a certain City -owned structure, known as the Alexander -Gish House, 641 Walnut Avenue, S. W., located in Highland Park, together with an outbuilding, gazebo and parking lot, to Old Southwest, Inc., for a period of five- years, subject to certain terms and conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, December 29, 2014. (See publishers affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a Lease Agreement with Old Southwest, Inc., for the premises known as the Alexander -Gish House, located at 641 Walnut Avenue, S. W., and the area around such structure, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40142- 010515) AN ORDINANCE authorizing the City Manager to execute a lease agreement between the City and Old Southwest, Inc. for use of a certain City - owned property known as the Alexander -Gish House, 641 Walnut Avenue, S. W., Roanoke, Virginia, located in Highland Park, together with an outbuilding, gazebo and parking lot, for a five year term, renewable for two (2) additional five (5) year terms upon the mutual consent of the parties and subject to the approval of City Council of the City of Roanoke, upon other terms and conditions; authorizing the City Manager to implement, administer, and enforce such lease; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 330.) Council Member Ferris moved the adoption of Ordinance No. 40142 - 010515. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. I 171 '1 There being no comments by the Council Members, Ordinance No. 40142- 010515 was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: GREENWAYS- PURCHASE /SALE OF PROPERTY- RECREATION: The City Manager submitted a written communication recommending authorization to acquire additional real property rights to construct the final segment for the Roanoke River Greenway "Bridge the Gap" project. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40143 - 010515) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with Phase II of the Roanoke River "Bridge the Gap' Greenway Project; authorizing City staff to acquire such property rights by negotiation; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 331.) Council Member Ferris moved the adoption of Ordinance No. 40143 - 010515. The motion was seconded by Vice -Mayor Trinkle. The City Manager advised that construction of the project was currently underway on the 2.8 mile section connecting Bridge Street and the City of Salem, and that work on the section between Aerial Way Drive and Bridge Street would begin in the fall. 172 Liz Belcher, Greenway Coordinator, advised that the City of Roanoke and the City of Salem were working on obtaining right -of -ways to connect the Greenway from Patterson Avenue, S. W., to Route 419 at Willow River. She further advised that construction on the portion connecting Rotary Park to the shopping center across from Lewis -Gale Hospital would begin in February and would include a section that passes under Route 419. Ms. Belcher mentioned numerous inquiries as to why the railroad track bed could not be used to connect Virginia Park to Memorial Avenue, that her response had been that the track was active. Mayor Bowers inquired as to the timeframe for opening the last leg of the western end of the Greenway; whereupon, Ms. Belcher replied that the section would be completed by the summer of 2015. There being no additional questions and /or comments by the Council Members, Ordinance No. 40143 - 010515 was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) I HOUSING: The City Manager submitted a written communication recommending adoption of proposed revisions to the HUD Funds Policy. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40144- 010515) A RESOLUTION adopting revisions to The Council of the City of Roanoke, Virginia, Policy on United States Department of Housing and Urban Development Funds, and authorizing the City Manager to execute documents approved as to form by the City Attorney necessary to effect the intent of this Resolution. (For full text of resolution, see Resolution Book No. 77, page 332.) k 173 CCouncil Member Ferris moved the adoption of Resolution No. 40144 - 010515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members: Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) POLICE DEPARTMENT: The City Manager submitted a written communication recommending authorization to enter into an agreement between the City of Roanoke and Radford University to provide an embedded criminologist to the City of Roanoke Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40145- 010515) AN ORDINANCE authorizing the City Manager to enter into an 1 Agreement between the City of Roanoke and Radford University, to provide an embedded criminologist to the Roanoke City Police Department, upon certain terms and conditions, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 334.) Council Member Bestpitch moved the adoption of Ordinance No. 40145 - 010515. The motion was seconded by Council Member Lea. Following favorable comment from Council Member Lea and the Police Chief, Ordinance No. 40145- 010515 was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 174 BUDGET- SCHOOLS -STATE HIGHWAYS: The City Manager submitted a written communication recommending authorization to revise the City's agreement with the Virginia Department of Transportation to combine project funding and transfer balance of certain Safe Routes to School Program funds. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40146-010515) A RESOLUTION authorizing the City Manager to execute a Revised Appendix A document in connection with a Virginia Department of Transportation (VDOT) Safe Routes to School (SRTS) Grant in order to transfer Grant funds from one project to the other project; and authorizing the City Manager to take such further actions and execute such further documents as may be necessary to accomplish this transfer and to implement, administer, and use such VDOT Grant funds, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 77, page 334.) Council Member Lea moved the adoption of Resolution No. 40146- 010515. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor 1 Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Lea offered the following budget ordinance: (#40147- 010515) AN ORDINANCE to appropriate funding from Virginia Department of Transportation (VDOT) Transportation Safe Routes to Schools (SRTS) to the SRTS - Garden City Elementary project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 335.) J 175 ® Council Member Lea moved the adoption of Budget Ordinance No. 40147- 010515. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDDGET - LIBRARIES: The City Manager submitted a written communication recommending reallocation and transfer of funds in connection the Library Master Plan — Raleigh Court Library. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40148- 010515) A RESOLUTION of the Council of the City of Roanoke, ® Virginia, reallocating the purposes and the amounts of the General Obligation Public Improvement Bonds authorized for issuance under Resolution No. 39978- 060614. (For full text of resolution, see Resolution Book No. 77, page 336.) Council Member Bestpitch moved the adoption of Resolution No, 40148- 010515. The motion was seconded by Vice -Mayor Trinkle. Richard Rife, 2301 Labumum Avenue, S. W., appeared before the Council and expressed concern regarding the "design -to- budget" for construction cost for the proposed renovation and expansion of the Raleigh Court Library. (See copy of comments on file in the City Clerk's Office.) Council Member Bestpitch inquired as to the total square footage of the proposed project; whereupon, the Assistant City Manager for Operations advised that the proposed footage would be approximately 13,000 square feet. C 176 For clarification purposes, Vice -Mayor Trinkle asked if the contract with the architectural firm contained a provision whereby a new design would be provided at the firm's expense if the project did not meet the budget, and if the reason the project would not be totally re- designed was because of the long delay it would cause. The City Engineer confirmed that the agreement obligated the architectural firm to design within budget or to redesign at the firm's expense, noting that the value engineering process was a collaborative effort between the low bidder and the City of Roanoke. He said that the company had given cost saving recommendations from a contractors perspective and those recommendations were submitted to the architectural firm for input, pointing out that the City was not able to accept all of the recommendations for reductions, but a majority were implemented which resulted in a savings of approximately $750,000.00, And given the circumstances, staff thought the revisions would be the most feasible option. The City Engineer emphasized the importance of securing a solid set of construction documents which would prevent ambiguity later in the process. Following in -depth discussion of the matter, Vice -Mayor Trinkle asked if there was anything the City could do to help residents during the construction process; whereupon, Ms. Umberger indicated that the Library's Program Committee had been exploring opportunities to maintain a connection with the neighborhoods served by the Raleigh Court Library, adding that staff had been trying to find a suitable location for a book return drop box in the Grandin Road area. Council Member Ferris thanked Mr. Rife for his comments, and he remembered that Mr. Rife had addressed Council during a previous discussion of the proposed plan for the Raleigh Court Library. However, he was very aware of the neighborhood's needs, and said that most individuals had provided positive feedback on the proposed plan, adding that he took pride in being fiscally responsible and if he had confidence a turnkey solution could be achieved for $200.00 per square foot, he would suggest the process be stopped and started over. He explained that the public facility had required input from citizens, had been endorsed by library staff, and he would be voting in favor of the resolution. Mayor Bowers noted that the lowest bid for construction of the project was $1.5 million over the forecasted budget and the value engineering process had reduced that amount by one half, and the remaining funds would be provided by transferring funds from other capital improvement projects. I 177 There being no additional remarks by the Council Members, Resolution No. 40148 - 010515 was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Bestpitch offered the following budget ordinance: (#40149- 010515) AN ORDINANCE to transfer funding from the Fire Facility Renovation Master Plan, Capital Improvement Reserve, Williamson Road Library Renovations and Main Library — First Floor Improvements projects to the Raleigh Court Library Branch Renovations project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 337.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40149- 010515. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET - DEPARTMENT OF TECHNOLOGY: The City Manager submitted a written communication recommending appropriation of Department of Technology Retained Earnings for information technology initiatives. (For full text, see communication on file in the City Clerk's Office.) 178 Vice -Mayor Trinkle offered the following budget ordinance: 11 (#40150- 010515) AN ORDINANCE to appropriate funding from the Department of Technology Retained Earnings to the PC Replacement, Expansion of Network Capacity, and E911 Upgrades Hardware /Software projects, amending and reordaining certain sections of the 2014 - 2015 Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 338.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40150- 010515. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) COMMENTS OF CITY MANAGER: The City Manager shared the following comments: FY2016 Budget Development Beginning in January, City Council will receive monthly briefings on the Fiscal Year 2016 Budget development until the process has been completed. Dates to remember: • January 5 - All offers are completed in the system, DMB begins final review • January 23 - Priority Teams begin review • March 9 - Priority Teams conclude • April 20 - Recommended Budget presented to City Council • April 23 - Public Hearing on the Budget • May 11 - Budget Adoption E 179 Roanoke 100 Miler Once again, Roanoke Parks and Recreation is offering this popular program in 2015. • Participants are challenged to do 100 miles (or more) in 100 days... completely human - powered: Walk, run, bike, or swim. • Every year, more than 1,000 people participate in the program. • Throughout the 100 days, participants receive a weekly email newsletter from Active Andy, to motivate them to keep moving. • Included suggestions for human - powered routes (hiking trails, greenways, etc.), activities (5k runs, group walks, etc.), and offers for free prizes. • Register by visiting www.Roanoke100Miler.com. High School Winter Classic Basketball Challenge • Saturday, January 24, 2015, at Berglund Center, Coliseum • Admission: $10 - Good all day • Line -up: 0 2:00 p.m. — William Fleming vs. Rockbridge County; 0 4:00 p.m. — Virginia Episcopal vs. L.C. Bird; 0 6:00 p.m. — Patrick Henry vs. Christiansburg; and 0 8:00 p.m. —Oak Hill Academy vs. Cape Henry Collegiate Council Member Lea shared remarks with regard to the Lea's High School Winter Classic Basketball Challenge to be held at the Berglund Civic Center on Saturday, January 24, 2015, beginning at 2:00 p.m. Children's Playground in Elmwood Park • Carillon Clinic donated $225,000.00 for construction of a new playground in Elmwood Park • Construction has begun, timeline is to finish in May • Location will be in the patio area near the library, providing easy access for library patrons Vice -Mayor Trinkle inquired if the playground at Elmwood Park would be accessible from the Main Branch Library; whereupon, the Assistant City Manager for Community Development advised that it would. j f DIRECTOR OF FINANCE: The Director of Finance submitted the Financial Report for the period ending November 30, 2014. (See copy of Financial Report on file in the City Clerk's Office.) Ms. Dameron provided commentary on the City's financial results for the five months ended November 30, 2014. There being no questions and /or comments by the Council, the Mayor advised that the Financial Report would be received and filed. SCHOOLS - BONDS - CAPITAL IMPROVEMENTS: The Director of Finance submitted a written report recommending authorization of intent to reimburse for expenditures from bond proceeds from the 2016 debt issuance, in an amount not to exceed $8.0 million, for the City of Roanoke and Roanoke City Public Schools capital improvement projects. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40151- 010515) A RESOLUTION of the Council of the City of Roanoke, J Virginia, declaring its official intent to reimburse itself from the proceeds of one or more issues of tax - exempt general obligation public improvement bonds and /or general obligation school bonds for expenditures made, or to be made, in connection with the acquisition, construction, reconstruction, improving, extending, enlarging and equipping of various City and school capital improvement projects. (For full text of resolution, see Resolution Book No. 77, page 339.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40151 - 010515. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 181 EVice -Mayor Trinkle offered the following budget ordinance: (#40152- 010515) AN ORDINANCE to appropriate funding to be provided by the issuance of General Obligation Bonds to the Civic Center Building Upgrades and Round Hill Expansion — Phase 111 projects, amending and reordaining certain sections of the 2014 - 2015 Civic Facilities and School Capital Projects Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 340.) Vice- Mayor Trinkle moved the adoption of Budget Ordinance No. 40152 - 010515. The motion was seconded by Council Member Lea was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) ' BONDS: The Director of Finance submitted a written report recommending authorization to issue not to exceed $50 million in principal amount in refunding bonds on or before June 30, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40153- 010515) A RESOLUTION authorizing the issuance and sale of not to exceed fifty million dollars ($50,000,000.00) principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds; authorizing the sale of such Bonds at competitive or negotiated sale; fixing the form, denomination and certain other details of such Bonds; delegating to the City Manager and the Director of Finance certain powers with respect thereto, including the power to select the underwriters if such Bonds are sold at negotiated sale; authorizing the city to enter into one or more Bond purchase contracts by and between the City and such underwriters relating to such Bonds; authorizing the City Manager and the Director of Finance to execute and deliver such bond purchase contracts; authorizing the preparation of a preliminary official statement and an official statement and the delivery thereof to the purchasers of such Bonds; authorizing the execution and delivery of a continuing disclosure certificate relating to such Bonds; authorizing the City Manager and the Director of Finance to appoint an escrow agent; authorizing the execution and delivery of an escrow deposit agreement by and between the City and such escrow agent relating to the Refunded Bonds; authorizing the City Manager and the director of finance to appoint a verification agent; authorizing the City Manager and the Director of Finance 182 to designate the Refunded Bonds for redemption; and otherwise providing with respect , to the issuance, sale and delivery of such bonds and the refunding of the refunded Vj bonds. (For full text of resolution, see Resolution Book No. 77, page 341.) Council Member Ferris moved the adoption of Resolution No. 40153- 010515. The motion was seconded by Council Member Lea. For clarification purposes, the Director of Finance offend an explanation regarding the process. She concluded that because interest rates were volatile, staff had requested a greater amount in case other opportunities became available and staff needed to move quickly. There being no further questions or comment by the Council Members, Resolution No. 40153- 010515 was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 1 REPORTS OF COMMITTEES: NONE. JJJ UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: NONE. At 3:45 p.m., the Mayor declared the Council meeting in recess for continuation of a Closed Meeting in the Council's Conference Room. At 4:30 p.m., the Council meeting reconvened in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member Rosen. 3 183 COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to a vacancy created by the expiration of the three -year term of office of Curtis Mills as a Citizen at Large Member of the Personnel and Employment Practices Commission on June 30, 2014; whereupon, Mayor Bowers opened the floor for nominations. ' Vice -Mayor Trinkle placed in nomination the name of Heather S. Shepardson. There being no further nominations, Ms. Shepardson was appointed to replace Mr. Mills as a Citizen at Large Member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2017, by the following vote: FOR MS. SHEPARDSON: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE -LOCAL OFFICE ON AGING ADVISORY BOARD: The Mayor called attention to the expiration of the one -year term of office of Melida McKee as the City Representative of the Local Office on Aging Advisory Board ending on February 28, 2015; whereupon, Mayor Bowers opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Cindy McFall. F :m There being no further nominations, Ms. McFall was appointed to replace Q Ms. McKee as the City Representative of the Local Office on Aging Advisory Board for a one -year term commencing March 1, 2015, and ending February 28, 2016, by the following vote: FOR MS. MCFALL: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE- ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy on the Roanoke Neighborhood Advocates created by the resignation of Princess L. Moyer for a term ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Brenda A. Allen. There being no further nominations, Ms. Allen was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Princess L. Moyer ending June 30, 2015, by the following vote: FOR MS. ALLEN: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS: The Mayor called attention to a vacancy on the Blue Ridge Behavioral Healthcare Board of Directors created by the resignation of Nancy B. Page as a City at Large Representative for a term ending December 31, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Daniel E. Karnes. There being no further nominations, Mr. Karnes was appointed as a City at Large Representative of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Nancy B. Page ending December 31, 2015, by the following vote: FOR MR. KARNES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. (Council Member Rosen was absent.) I 185 There being no further business, the Mayor declared the regular meeting adjourned at 4:32 p.m. APPROVED ATTEST: Stephanie MJMoon Rds, MMtk � Da4idA. Bowers City Clerk Mayor L :• ROANOKE CITY COUNCIL — REGULAR SESSION January 20, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, January 20, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Dr. Edward T. Burton, Pastor Emeritus, Sweet Union Baptist Church. Mayor Bowers called for a Moment of Silence in memory of the late Cabell Brand; and without objection by the Council, the City Attorney was instructed to prepare the proper measure memorializing Mr. Brand at a future Council meeting. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- SCHOOLS - YOUTH: The Mayor recognized Kendrick Wheeler, a 7th grader at Woodrow Wilson Middle School, who had been chosen as the Region II winner of the Virginia Municipal League's "If I Were Mayor', Essay Contest. The Mayor presented Master Wheeler with a Gold Star Paperweight. E 187 ' HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and asked that all meetings of authorities, boards, commissions and committees be held at times conducive for working citizens to serve and /or attend, primarily the City Planning Commission meetings which are held at 1:30 p.m. (See copy of comments on file in the City Clerk's Office.) Following comments by the Council and City administration staff that several Council -body meeting schedules are set forth through their by -laws, Mayor Bowers suggested that the matter might be considered by all Council- appointed bodies. There being no additional comments, the matter was referred to the City Manager. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers advised that the City Manager had requested that his communication for a Closed Meeting as referenced at Item C -2 be withdrawn, and that it was so ordered. MINUTES: Minutes of the regular meeting of Council held on Monday, October 20, 2014, was before the body. (See copy of minutes on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. ® (Council Member Lea was not present when vote was recorded.) .. CITY COUNCIL- SALE/PURCHASE OF PROPERTY: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss or consider the acquisition of real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office. At the request of the City Manager, the matter was withdrawn. PUBLIC ART PLAN: A communication from Thomas L. McKeon, Chairman, Roanoke Arts Commission, transmitting an update of the Public Art Plan: Art for Everyone, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the communication be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when vote was recorded.) AUDIT COMMITTEE: Minutes of the Audit Committee held on Monday, December 15, 2014, was before the Council. (See copy of Minutes on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the minutes of the Audit Committee be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when vote was recorded.) 3 IBM C BLUE RIDGE BEHAVIORAL- HEALTHCARE BOARD: A communication from Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare, recommending concurrence in the appointment of Vic Boddie to replace Dana B. Lee as a Board At -large member for a term commencing April 10, 2014 and ending December 31, 2016, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the recommendation as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when vote was recorded.) OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: Reports of qualification of Kenya M. Huffman to fill the unexpired term of Philip Clement ending C June 30, 2016; and Brenda A. Allen to fill the unexpired term of Princess L. Moyer ending June 30, 2015, as members of the Roanoke Neighborhood Advocates, were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6, NAYS: None -0. (Council Member Lea was not present when vote was recorded.) REGULARAGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: TOTAL ACTION FOR PROGRESS: Angela Penn, Vice President of Economic and Real Estate Development, Total Action for Progress, appeared before the Council to share information on the progress of the Roanoke Neighborhood Revitalization C Partnership in connection with the creation of affordable housing and repairs for homeowners in the targeted neighborhoods. 190 Aap ROnNONF Rehumno Twat r R..k. Big Muime /x Vix NJalbtbN L+II WMpNkp SwW pp Lmpk V -n 9we/m�.1[YYWXePdMxunM'kIM FwmsVeM RomrokeFMOeolrymeM aMXwsirp qu(bonry (R F.NAf 9 TolalAmon Nr ROpress (CAYf Morwu ViewReli�bMCW p10WfmkbNNSUrvry pb ympN SwrymnaeeNp Hnesr,Mnurtungno-e Rwme Vc� WeYEMUxxnem�,y /n/xt iN1M15 f � F 1 y � C I u 191 ... 1 WG NN .,... — [Al - ,m tm es problemsrNr a, opflti ouSeS- N „ police People poii tras h -..had pinpenr -stop .. 1. .1] location '1COlYlP e8' ` (Copy of presentation on file in the City Clerk's Office) Following positive feedback from Members of the Council and City Administration staff, all remarks were received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: ECONOMIC DEVELOPMENT AUTHORITY - GRANTS- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a grant from the Economic Development Authority of the City of Roanoke (EDA) to attract new businesses and provide assistance to existing businesses and industries for expansion. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (1140154- 012015) A RESOLUTION accepting the Economic Development Growth Enhancement (EDGE) Program Grant to the City from the City of Roanoke Economic Development Authority (EDA); authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; authorizing the City Manager to execute any documents necessary to receive such Grant, including any Grant Agreement; and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such Grant funds. (For full text of resolution, see Resolution Book No. 77, page 356.) 192 Vice -Mayor Trinkle moved the adoption of Resolution No. 40154 - 012015. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when vote was recorded.) Vice -Mayor Trinkle offered the following budget ordinance: (#40155- 012015) AN ORDINANCE appropriating funding from the Economic Development Authority for website development and maintenance, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 357.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40155- 012015. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when vote was recorded.) STATE HIGHWAYS - PASSENGER RAIL- BUDGET: The City Manager submitted a written communication recommending authorization to submit an application to the Virginia Department of Rail and Public Transportation (DRPT) for Intercity Passenger Rail Operating and Capital (IPROC) funds for FY2016 to support costs of operating intercity passenger rail service and acquiring rights -of -way or facilities for intercity passenger rail transportation purposes. (For full text, see communication on file in the City Clerk's Office.) In connection with the abovementioned item, Mayor Bowers announced that the City will hold a citizens' open meeting on Thursday, January 29 from 4:00 p.m. to 7:00 p.m. at the Campbell Court Valley Metro Transportation Station located on Campbell Avenue, to receive citizen comments as to what they would like to see for the aaa��� intercity passenger train service, the expansion of the bus station for Valley Metro as 1 well as the Greyhound/Trailways service. J 193 Council Members Rosen and Bestpitch offered the following resolution: ( #40156 - 012015) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Department of Rail and Public Transportation (ORPT) for funds from the Intercity Passenger Rail Operating and Capital Fund (IPROC) in the amount of $3.2 million for FY2016 for a project involving the future Multimodal Transportation Station; and authorizing the City Manager to take certain actions in connection with such project. (For full text of resolution, see Resolution Book No. 77 page 357.) Council Members Rosen and Bestpitch moved the adoption of Resolution No. 40156 - 012015. The motion was seconded by Vice -Mayor Trnkle. The City Manager gave an overview regarding the City's request for application to the Department of Rail and Public Transportation for the Intercity Passenger Rail Operating and Capital funds to support the costs of operating intercity passenger rail service and acquiring rights -of -way or facilities for intercity passenger rail transportation purposes. He pointed out that a consultant had been engaged to produce conceptual level plans for a Multimodal Transportation Station to service both rail and buses; and B possible locations were being evaluated and probable acquisition cost estimates have been developed. Discussion was held regarding the timeline, adding that the study, which is being conducted by Roanoke Valley Alleghany Regional should be completed in May 2015. Due to the magnitude of the project, the public was encouraged to attend the public meeting on Thursday, January 29 to provide input regarding the future Multimodal Transportation Station inasmuch as it is an important element of the regional transportation system. It was also noted that there would be additional public meetings for citizens to have opportunity for input concerning the transportation system. Following additional questions and comments by the Members of Council, Resolution No. 40156 - 012015 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when vote was recorded.) I 194 COMMENTS BY CITY MANAGER. The City Manager shared the following comments: J Intermodal Transportation Facil tv • The City of Roanoke and Greater Roanoke Transit Company (Valley Metro) will hold a public information meeting to offer information, and receive ideas and feedback from citizens on the location of the station. • Date: Thursday, January 29, 2015 • Time: 4:00 p.m. to 7:00 p.m. • Location: Greater Roanoke Transit Company, Valley Metro, Campbell Court located at 31 Campbell Avenue, S. W. • The meeting will be a "drop in" format. Representatives from both the consultant and the city will be on -hand to answer questions and receive comments. New GIS Site Launched • Last week, the city launched a new GIS mobile site • Anyone with a smartphone or tablet can access GIS information • use the iRoanoke app, available free on Google Play and the App Store • go to mobile.roanokeva.gov and click on the GIS tab J • The new mobile site is: • easy to navigate • recognizes type of device and adjusts display and functionality • allows users to reposition the map based on their location • Along with the mobile component, upgrades have been made to the city's current GIS website accessible on computer (www.roanokeva gov , click on GIS Maps and Real Estate). Leadership College • Citizens are encouraged to register now for the 2015 Leadership College. • Classes meet each Tuesday evening from 6:00 p.m., to 9:00 p.m., in the Municipal Building for nine weeks. • March 17 through May 12, 2015 • Light dinner provided • No cost to attend • An interactive, practical, and engaging series of discussions, lectures, role plays, team building, and related field work to teach citizens: • best practices in organizing your community r7 • how to access city services J • City procedures and policies 195 ® • Registration is first -come, first -served — register online at www.roanokeva.00v/leadershipoollege or call Bob Clement, Neighborhood Services Coordinator, at 853 -5210 to ask for a registration form to be mailed to you. Roanoke gets National Attention • Roanoke was included in the list of Top 10 mid -sized American cities to visit in today's online issue of The World Property Journal. • The article states: "mid -sized cities are often where the most exciting music, cuisine, social movements are starting." Roanoke, Virginia is listed as #6. Visit South online magazine featured Roanoke • Roanoke Valley: cruise the "Star City of the South" Escape to Virginia's Blue Ridge • Extols Roanoke's amenities and livability At this point, Council Member Lea entered the meeting (3:04 p.m.). Citizen Engagement • Elsa Sze, Founder and CEO, Agora, designed Agora app to harness technology for good. • City to use to gather input for Downtown Master Plan. • Libraries are participating by assisting citizens who do not have internet access. • For more information: www.vagora.co CITY ATTORNEY: BONDS: The City Attorney submitted a written report recommending adoption of a resolution to correct a clerical error in Resolution No. 40148- 010515, which was adopted by the Council at its regular meeting held on Monday, January 5, 2015. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40157- 012015) A RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, REALLOCATING THE PURPOSES AND THE AMOUNTS OF THE GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS AUTHORIZED FOR ISSUANCE UNDER RESOLUTION NO. 39978 - 061614. (For full text of resolution, see Resolution Book No. 77 page 358.) 196 Council Member Ferris moved the adoption of Resolution No. 40157- 012015. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. REPORTS OF COMMITTEES: BUDGET- SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational grants and programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40158- 012015) AN ORDINANCE to appropriate funding from the Federal and Commonwealth governments grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 360.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40158- 012015. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. LEGISLATION: As Chairman of the Legislative Committee, Council Member Rosen called attention to a communication from the City Attorney dated January 20, 2015, transmitting a legislative update from Rob Catron, the City's Legislative Liaison, regarding the first week of the 2015 Session of the General Assembly regarding matters that were not part of the City's Legislative Program; and a draft communication from the Mayor addressed to the Honorable Terence R. McAuliffe, Governor of the Commonwealth of Virginia, regarding funding for Sabrina's Place... (See copy of communication from the City Attorney and draft communication from the Mayor on file in the City Clerk's Office.) 197 Council Member Rosen moved that the Council concur in the request of the City Attorney to authorize Mr. Catron to assert the positions regarding the HB1293, HB1294, HB1369, HB1670, SB974, and SB 1084 on behalf of the City before the General Assembly. The motion was seconded by Council Member Bestpitch. In connection with the legislative matters outlined in his communication, the City Attorney advised that in order for Mr. Catron to appear before committees in the House of Delegates and the Senate to present and advocate the City's position on certain bills that were not a part of the City's 2015 Legislative Program, City Council must affirm Mr. Catron's authority on behalf of the City before the General Assembly. The City Attorney provided an overview regarding the matter, stating that even though Delegate Sam Rasoul has introduced HB 1881 in the 2015 Session of the General Assembly to address funding for Sabrina's Place, efforts between Mr. Catron, Delegate Rasoul and Senator Edwards were being made to handle the matter administratively with the McAuliffe Administration. In connection with the legislative update, discussion ensued regarding HB 1369 that proposes to increase the threshold for the crime of felony larceny from $200.00 to $500.00, adding that the Police Department recommended that the City oppose this bill because the likely ramification will be an increase in petty larceny crimes, and that the current threshold provides a strong deterrent to criminal activity. There being no further discussion, the motion offered by Council Member Rosen regarding the legislative matters as previously stated and seconded by Council Member Bestpitch was unanimously adopted. Council Member Rosen offered a motion authorizing the Mayor to send a letter to the Governor in support of funding for Sabrina's Place. The motion was seconded by Council Member Bestpitch and unanimously adopted. Council Member Bestpitch called attention to matter of public concern, advising that some for -profit organizations distributing white donation boxes similar to Goodwill Industries' at various locations throughout the City, such as 7- Eleven Stores and other convenient stores, under the pretext to collect items of clothing and other merchandise, but instead are collecting the merchandise and is selling it for a profit. He mentioned that the matter has been introduced by Delegate Rasoul and information has been shared with the City Attorney for report to the Council at a later date. Council Member Rosen also called attention to HB1532 and expressed concern about the Mayors behavior relating to the Charter amendment to shift authority to appoint the Director of Finance from the City Council to the City Manager. As Chairman of the Legislative Committee and as a Member of City Council, he asked that when a e policy, as part of the Legislative Program, has been approved, that Members of Council not seek to undermine legislation that has been approved by the majority of Council. m Following comments by the Mayor reiterating his position regarding the Charter amendment and several Members of the Council, Council Member Rosen encouraged the Members of Council to stand united on decisions once a consensus has been reached. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea called attention to the Lea's Winter Classic Basketball Challenge to be held on Saturday, January 24, 2015, from 2:00 p.m., to 8:00 p.m., at the Berglund Center, adding that the $10.00 admission fee was good for the entire event that would include prizes, and the proceeds would benefit non - profits. At 3:56 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in the Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price (arrived late), Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Webelo Scouts of Pack 8. 11 I •0 m PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 20, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Faisal Khan, Manager, representing Fifth & Church, LLC, that the westerly portion of the alley between 4"' and 5' Street, S. W., between Campbell and Church Avenue, S. W., approximately 143 feet long and adjoined on the north by Official Tax Map Nos. 1011201 and 1011202; and on the south by Official Tax Map No. 1011206, be permanently vacated, discontinued and closed, noting that the western terminus of the portion to be closed is 5"' Street, and the eastern terminus of the portion to be closed is an extension of the easterly lot line of Official Tax Map No. 1011202 in a southerly direction to the northerly boundary of Official Tax Map No. 1011206, as shown on Exhibit 1 attached to the Original Application, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, December 30, 2014 and Tuesday, January 6, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of the right -of -way as requested, and that the applicant should be charged for the value of the right -of -way after accounting for expenses that will be incurred to create a turnaround area adjoining the alley, subject to the following proffered conditions: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easement for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. In coordination of the vacation, the applicant will pay for the value of the right -of -way, subject to certain adjustment. The value of the right -of -way is $32,128.60. The applicant will construct, at its expense, and dedicate as public right -of -way an approximately 20 by 24 feet vehicular turnaround area as shown on the application dated December 4, 2014, and subject to review and approval by the City of Roanoke. Said turnaround will be required to C have clear delineation from the applicant's property with materials and design approved by the City of Roanoke. The applicant will also provide partial releases of all deeds of trust that encumber the area of the 200 turnaround. The applicant shall record the partial releases with the Clerk's Office of the Circuit Court of Roanoke, Virginia. The applicant will provide detailed cost estimates of the turnaround to the City of Roanoke. If deemed acceptable and accurate, consideration of these costs may be deducted from the charge the applicant should pay for the median assessed value of the area of the right -of -way to be vacated, which is $32,128.60. The applicant shall pay the balance to the City within ten days after the City accepts the cost estimate. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. Upon recording a certified copy of the ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. r� If the above conditions have not been met within a period of one year from J the date of adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40159 - 012015) AN ORDINANCE permanently vacating, discontinuing and closing a certain public right -of -way in the City of Roanoke, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 361.) Council Member Ferris moved the adoption of Ordinance No. 40159 - 012015. The motion was seconded by Council Member Bestpitch. Harry Rhodes, Attorney for the petitioner, appeared in support of the closure. 3 201 a The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40159 -012015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) PURCHASE /SALE OF PROPERTY - ROANOKE HIGHER EDUCATION AUTHORITY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of Roanoke on a proposed Contract for Purchase and Sale of Real Property between the City of Roanoke and Roanoke Higher Education Authority, wherein the City proposes to sell the Authority certain real property located at 209 Henry Street, N. W., consisting of 0.3777 acres, designated as Official Tax Map No. 2013001, together with a 30 foot nonexclusive access easement across City's adjoining lands, designated as Official Tax Map Nos. 2013016 and 2013006, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, January 8, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to execute a contract with the Roanoke Higher Education Authority to convey a portion of the property to the Authority for construction of an extension of the existing facilities currently located on adjacent property owned by the Authority for the purpose of expanding the Virginia Western Community College Culinary Arts Program., subject to approval as to form by the City Attorney. (For full text, see copy of report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40160- 012015) AN ORDINANCE authorizing the proper City officials to execute a Contract for Purchase and Sale of Real Property ( "Contract") between the City of Roanoke, Virginia ( "City'), and The Roanoke Higher Education Authority ( "the Authority'), to sell to the Authority an approximately 0.3777 acre parcel of City-owned property located at 209 Henry Street, N. W., Roanoke, Virginia, designated as Official Tax Map No. 2013001, which parcel consists of City-owned property, including a 202 nonexclusive access easement on adjacent City-owned property, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 364.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40160 - 012015. The motion was seconded by Council Member Lea. In connection with the public hearing, R. Brian Townsend, Assistant City Manager for Community Development, gave a brief explanation of the City's role with regard to the sale of the City-owned property at 209 Henry Street, N. W., adjacent to the Dumas Center where the culinary institute is located. Mr. Townsend pointed out that the sales agreement between the City of Roanoke and Roanoke Higher Education Authority would be performance based, with requirements for commencement of construction within 12 months after closing, and completion within 24 months after closing, and provide to the City quarterly progress reports until substantial completion of the project; and the property may be used only for educational purposes or other uses that are authorized by the Charter of the Authority during the initial ten years following issuance of a Certificate of Occupancy for the new 01 construction. At this point, Council Price entered the meeting (7:20 p.m.) Vice -Mayor Trinkle questioned if the final design was available for review and if approved, would the approval of the design require action by the Council. Mr. Townsend noted that an original concept had been shared at two community meetings, and subsequently, an architect of record had been hired by the Roanoke Higher Education Authority to proceed with a more detailed design should the Council approve conveyance of the property, and approval by the City Administration of the final design will be required. The City Manager vowed to work closely with the architectural firm and citizens to ensure that a structure is erected that honors the past and yet meets modern needs. He thought the building was a way to set the pace for other types of development in the area. matter. The Mayor inquired if there were persons present who wished to speak on the Randall Simmons, 624 Caldwell Street, N. W., spoke in support of the project, noting that it was a great opportunity for the area. 203 C Carla James, Director, Academic Student Services, Higher Education Center, 8 N. Jefferson Street, spoke about the Culinary Arts Program expansion; and asked that the Council consider giving community empowerment a chance to create a facility that would allow history to be revived through formation at the Claude Moore Center. Brenda Hale, President, Roanoke Branch — NAACP, acknowledged the need to expand the Culinary Arts School and Center, but thought the Claude Moore Center should be transferred to the Henry Street Organization because of the many community education programs that have been delivered. Dr. Robert "Bobby' Sandal, President, Virginia Western Community College, spoke in support of the request to purchase City land for the expansion of the Virginia Western Community College Culinary Arts Program. (See copy of remarks on file in the City Clerk's Office.) Charles J. King, 2707 Brambleton Avenue, S. W., spoke on behalf of the At Pollard Memorial Foundation, stating that Mr. Pollard had been instrumental in the revitalization of downtown through his creation of Corned Beef and Company, Frankie Roland's, Metro, Table 50, The Quarter, and the new Billy's; and he thought the expansion was critical to the Culinary Arts Program and its expansion would be a ' building block for further investments. Thomas McKeon, Executive Director, Roanoke Higher Education Center, 108 N. Jefferson Street, spoke in support of the request to receive city land for the expansion of the culinary program. (See copy of remarks on file in the City Clerk's Office.) Council Member Lea questioned if the Center would be available for public use when classes were not in session; whereupon, Mr. McKeon answered in the affirmative. Vice Mayor Trinkle inquired if the auditorium was being used for classes, and if so, it would likely be available more often after the completion of the new addition; whereupon, Mr. McKeon again answered in the affirmative. Council Member Bestpitch asked when the auditorium would likely be available for use by the public; whereupon, Mr. McKeon responded when Virginia Western was not using it for classes. Council Member Bestpitch also asked if the existing theater would continue to be used as instructional space; whereupon, Mr. McKeon answered in the affirmative. e Council Member Lea thought it was important to ensure that minorities were involved with the project as it moved forward. 204 Evelyn Bethel, 35 Patton Avenue, N. E., said that it had been stated that there was no alternative plan to the proposal by the Higher Education Center Authority, adding that there were plans available which should be considered. She thought it was important for the community to have ownership in whatever was constructed on Henry Street. Thomas Schwendeman, Chairman, Henry Street Group, Inc., 1098 St. Clair Lane, Vinton, alluded to another option in connection with the expansion of the Culinary School; one that, for those who have seen it, deemed it to work much better for the community, including the School. He suggested that the Council table action for 30 days in order to review other options. (See copy of email on file in the City Clerk's Office.) Council Member Ferris thought funding was the key issue, and he pointed out that a funding source was not available, and it would likely not be available within the next 30 days. Robert Gravely, 3360 Hershberger Road, N. W., spoke in opposition of the conveyance of property to the Roanoke Higher Education Authority. Charlene Graves, 2755 Kirkland Drive, N. W., spoke in favor of Mr. McKeon's proposal for the expansion of the Culinary Arts School, emphasizing not only the educational benefits, but the opportunity for the Gainsboro community to help heal some of the deep, deep wounds that exist by allowing some of the history to be placed permanently in the facility. Martin Jeffrey, 421 Fairfax Avenue, N. W., spoke in favor of his heritage and the history that the Henry Street represents -- black and white history. Mark Powell, 655 Highland Avenue, S. W., gave a brief, but tragic overview of what befell the Gainsboro community beginning in 1955, which was tensed "urban renewal ". He passionately pleaded for all factions of the City to work together for the best possible outcome for everyone, calling for a resolution that would honor economic and educational interests as well as the legacy of the neighborhood and its residents. Brenda Allen, 12 Gilmer Avenue, N. E., asked the Council to table the matter because the community had not been included in the planning process, decisions or the problems that would be generated from a decision. She believed that the Roanoke Higher Education Authority should be held accountable, and the neighborhood should be protected, in writing, with a clear vision for the community. I 205 ® Gloria Randolph -King, 4473 Ben Street, N. W., asked that the Council visualize a new Claude Moore Center that would reflect the memory that African - Americans could support, and noting her love for the Virginia Western Culinary Arts program, she thought the program deserved its own brand new building, which would allow the Claude Moore Center to be used by the community. There being no other speakers, the Mayor declared the public hearing closed. In the interest of public discloser, Mayor Bowers announced that although he currently serves as an adjunct professor at Virginia Western Community College, his participation does not present a conflict of interest. Council Member Bestpitch questioned if the space that was currently occupied would be needed after the proposed expansion had been built. Dr. Sandal explained that the Claude Moore Building would be used for baking and other cooking, but the auditorium and foyer area would be available more often after the expansion. Dr. McKeon added that the actual construction cost would be approximately $3.3 million, and with the addition of soft costs such as architectural services, the project would cost approximately $330.00 dollars per square foot for the new construction, and approximately $75.00 per square foot for the 10,000 square foot renovation, explaining that the funds from the Virginia College Building Authority would have to be used for educational purposes related to the mission and for public use. Council Member Bestpitch asked Dr. Sandal to clarify his earlier comments about the increased availability of the theater for community use; whereupon, Dr. Sandal explained that the only reason Virginia Western Community College had used the theater and the foyer was because they did not have adequate space, but once the expansion is constructed, the space will again be available for use by the community. Council Member Bestpitch inquired as to how when the Center would be available to the public; whereupon, Dr. Sande[ advised that the facility is currently available from Friday afternoons through Sunday evenings, and he hoped it would continue to be available during those times, unless the space was needed for instructional purposes. Council Member Price inquired as to the ownership of the Claude Moore Center; whereupon, Mr. McKeon responded that the Roanoke Higher Education Authority owns the building. She wondered if consideration had been given to constructing a standalone building as opposed to the proposed expansion. Mr. McKeon remarked that the Culinary Arts School was currently operating in a facility that had been built specifically for it under the constraints of the Historic Tax Guidelines, adding that the Roanoke Higher Education Authority receives an annual contribution from the eCommonwealth of Virginia, of which was not enough to cover the operating expenses. 206 For clarification purposes, Council Member Price inquired if the construction estimate was $3 million; whereupon, Mr. McKeon confirmed that the construction itself would cost approximately $3 million, but the entire project had been estimated at $5.5 million, explaining that when the project had been submitted to the General Assembly, the concept had been reviewed and returned with a suggestion of an additional $2 million based on comparable projects. Council Member Price asked if there were conditions or restrictions associated with the use of the $5.5 million; whereupon, Dr. McKeon advised that the Virginia College Building Authority (VCBA) requires that funds be used for the benefit of the public for educational purposes. Following up, Council Member Ferris inquired as to why the building designs were starting from the beginning; whereupon, Dr. McKeon said that the Roanoke Higher Education Authority wanted to get community input on the design, explaining that the preliminary plans had been created to help determine the cost of the project for the purpose of requesting the funds. Council Member Ferris asked if he had been correct in stating that funding obtained from the Virginia College Building Authority would have to be used for educational purposes; whereupon, Mr. McKeon answered in the affirmative, noting that the General Assembly had specifically earmarked the funds for an educational project. Council Member Lea stated that the Council supports neighborhoods, and he thought the Roanoke Higher Education Authority and Virginia Western Community College have been working together for the benefit of the neighborhood, pointing out that Dr. Sandel had worked diligently to make the CCAP program available for African - American students, noting that 24 percent of the Culinary School graduates in the past five years were African - Americans. Following extensive discussion of the matter, Ordinance No. 40160 - 012015 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. 3 207 QZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 20, 2014, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Epic Stop In, LLC, to amend proffered conditions as part of a rezoning at 1132 9"' Street, S. E. (also known as 902 Penmar Avenue, S. E.), designed as Official Tax Map No. 4130410, and previously accepted by City Council by Ordinance No. 35952- 061702, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, December 30, 2014 and Tuesday, January 6, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 1 dated December 22, 2014, as amended at the Planning Commission public hearing, and later submitted as Amended Application No. 2 dated January 14, 2015, is consistent with the City's Comprehensive Plan, Momingside/Kenwood/Riverdale Neighborhood Plan, and Zoning Ordinance as the amendment to the proffered conditions would allow the subject property to expand their use of the property to more closely reflect that of the surrounding neighborhood commercial properties while protecting against potential impacts with off - premise alcohol sales by prohibiting the sale of certain alcohol products based on consultation with the Police Department, which indicated that such prohibitions were effective at limiting or eliminating problems associated with retail alcohol sales. Specifically the following proffered conditions enacted by Ordinance No. 35952 -061702 be amended as they pertain to the subject portion of the Official Tax No. 4130410: There will be no expansion to the structure. No single container of "beer", as that term is defined in the Virginia Code (1950), as amended, and no single container of "malt beverage ", as that term is defined in 27 C.F.R.7.10 of the Code of Federal Regulations, will be sold on the premises. Any ABC license pertaining to the premises will prohibit the sale of any fortified wine, single containers of beer, and single containers of malt beverage products. No outside telephones will be placed on the property. 1.1 IS Uses of the property will be limited to the following: Office, general or professional; General service establishment, not otherwise listed Business service establishment, not otherwise listed Personal service establishment, not otherwise listed Retail sales establishment, not otherwise listed (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: "AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by amending conditions presently binding upon a portion of certain property conditionally zoned CN, Commercial- Neighborhood District; and dispensing with the second reading of this ordinance by title." Vice -Mayor Trinkle moved the adoption of the Ordinance. The motion was seconded by Council Member Rosen. Ahmed Elsayed, Owner, Epic Stop -in Convenience Store, 1132 9"' Street which is also known as 902 Penmar Avenue, appeared before the Council in support of the request for rezoning. He pointed out that City staff had advised that the property could not be rezoned without support from the community, and he presented a petition with over 300 signatures in support. (See copy of petitions on file in the City Clerk's Office.) Mr. Elsayed said that he had been discouraged when his prior petition was not granted, but after having met with the City's Department of Economic Development, neighborhood groups, the Police Chief, and many of the area residents, he became hopeful again, especially since two new establishments had recently opened in the neighborhood with licenses to sell alcoholic beverages. Council Member Ferris asked if the two businesses to which he was referring to were the Big Lick Galley at the corner of 9r" Street and Tazewell Avenue, S. E., and the new Walmart Neighborhood Market; whereupon, Mr. Elsayed answered in the affirmative, adding that the Dollar General Store that is also in the community sells alcoholic beverages. Council Member Ferris inquired as to the length of the lease on the property at 902 Penmar Avenue; whereupon, Mr. Elsayed advised that he had signed a five year lease that would automatically renew to ten years, commenting that he had signed the lease in October 2013. I ® Council Member Bestpitch inquired about the owner's position regarding the amended petition to rezone the property; whereupon, Mr. Elsayed responded that the owner was currently out of the country, however, his signature was on the amended petition and was in support of the amendment. Vice -Mayor Trinkle recalled the 2013 Petition for Rezoning at 902 Penmar Avenue wherein Mr. Elsayed had been under the impression that the proffers banning the sale of alcohol at said address could be easily removed. Mr. Elsayed responded that prior to signing his lease, City staff had informed him that he could file a petition to have the proffers amended, and he thought the process seemed reasonable. The Vice -Mayor inquired if Mr. Elsayed was finding it difficult to compete with other stores in the area of 9h Street because they are able to sell alcohol; whereupon, Mr. Elsayed answered in the affirmative. The Mayor inquired if there were persons present who wished to speak on the matter. Duane Howard, 1121 6"' Street, S. E., asked that the petition not be granted. Terry E. Huxhold, 1125 16" Street, S. E., representing Southeast Action Forum, ' stated that the Action Forum had voted to oppose any additional stores selling alcohol in the neighborhood, noting that the Southeast Community Action Forum had negotiated through the ABC hearings for Dollar General to not sell single servings of alcohol or fortified spirits, and he had been informed that Walmart's Corporate Offices had also agreed to not sell single servings at their new Walmart Neighborhood Store on Dale Avenue. Corbin Prydwen, 1705 Chapman Avenue, S. W., spoke in opposition for the sale of alcoholic beverages at the Epic Food Stop because the neighborhood has been struggling for years with the problem of alcohol and drugs. Cindy Turner, 1125 11"' Street, S. E., spoke in support of the amendment to rezone the property. Martin Jeffrey, 421 Fairfax Avenue, N. W., spoke about neighborhoods being empowered to decide what their future is, adding that neighborhood plans have to be the way for communities to move forward. Alma Lois King, 1141 Stewart Avenue, S. E., spoke in opposition of the amendment, citing current blight in the neighborhood. Mark Powell, 655 Highland Avenue, S. E., spoke in opposition of the amendment. 210 Amy Morgan, 614 Tazewell Avenue, S. E., spoke in opposition of amending the proffered conditions. There being no further speakers, Mayor Bowers declared the public hearing closed. Based on information contained in the City Planning Commission's report and previous comments from the public regarding as well as in -depth discussion with City City staff and the petitioners, the proposed Ordinance as set forth above was defeated by the following vote: AYES: Vice -Mayor Trinkle and Mayor Bowers -2. NAYS: Council Members Price, Rosen, Bestpitch, Ferris, and Lea -5. OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: A Petition for Appeal filed by Tina Miller in connection with a decision of the Architectural Review Board at its meeting of November 13, 2014, to deny amendment to the previously approved Certificate of Appropriateness in order to allow a installed balcony to remain at 301 Market Street, S. E., which is not consistent with the H -1 Guidelines, the matter was before the Council. (See Petition for Appeal on file in the City Clerk's Office.) Derek Cundiff, Chairman, submitted a written report recommending on behalf of the Architectural Review Board recommending that City Council affirm its decision to deny issuance of a Certificate of Appropriateness to maintain the second floor metal balcony already installed facing Kirk Avenue, S. E., at the building at 301 Market Street, S. E. (For full text, see copy of report on file in the City Clerk's Office.) Based on his discussion with the petitioner, Mr. Cundiff recommended that the matter be remanded to the Architectural Review Board to be heard on February 12, 2015; and if the matter could not be resolved, Ms. Miller could file an appeal within 30 days. Council Price moved that the Appeal be remanded to the Architectural Review Board to be heard at its regular meeting on February 12, 2015. The motion was seconded and unanimously adopted. I C u FI 211 HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. There being no further business, Mayor Bowers declared the Council meeting adjourned at 10:13 p.m. APPROVED ATTEST: Stephanie M. Moon Reynold M D David A. Bowers City Clerk Mayor 212 CITY COUNCIL - REGULAR SESSION February 2, 2015 D 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, February 2, 2015, at 9:00 a.m. in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members David B. Trinkle (arrived late), Court G. Rosen (arrived late), William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price and Mayor David A. Bowers -7. ABSENT: None. The Mayor declared the existence of a quorum. At this point, Vice -Mayor Trinkle entered the meeting (9:01 a.m.). OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. At this point, Council Member Lea entered the meeting (9:02 a.m.) COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) I J 213 Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice - Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss or consider the acquisition of real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL Mayor Bowers requested an update regarding construction at the 1 -581 Interchange Exit to Valley View Mail within 30 days. City Manager noted that the briefing would be provided at the March 2 Informal Session of City Council at 9:00 a.m. in the Council Chamber. 214 BRIEFINGS: Choice Neighborhoods T risformation Plan lion Deal Winters, Roanoke Redevelopment Housing Authority, gave a brief overall of the Roanoke Choice Neighborhood Loudon - Melrose /Shenandoah West Transformation Plan. (For full text, see copy of entire Plan on file in the City Clerk's Office.) Ms. Winters shared information regarding the footprint of the Plan and the significant roles and responsibilities of the Housing Authority's personnel as outlined in the organizational chart. Ms. Winters reported that the City of Roanoke Redevelopment and Housing Authority embarked on creating a Transformation Plan for the Loudon - Melrose /Shenandoah West neighborhood, and in October 2012, the Housing Authority received a U. S. Department of Housing and urban Development Choice Neighborhood Initiative Planning Grant to leverage existing resources, and to bring community residents, businesses, professionals, government, non - profits and stakeholders together to create a plan to address many of the negative influences that affect the community and build on its assets. It was advised that the Housing Authority contracted with Wallace Roberts and Todd, a planning and design firm, to assist with the housing and neighborhood component of the plan, as well as with the Council of Community Services to conduct the needs assessment and assist with drafting the People component of the Plan. It was further advised that the result was a Plan that would achieve a mixed - income community by reducing the concentration of public housing, creating affordable housing within and outside the community, and developing market -rate housing; and enhancing neighborhood amenities, by connecting and building sidewalks to create a walkable community, enhancing parks and green spaces, and developing commercial improvements to attract businesses to the community. In conclusion, Ms. Winters pointed out that the plan would focus on supportive services for families within the community, such as ensuring that children receive pre -K education, construction of a community center that can host community activities for the elderly and youth, and offering of career services to connect individuals to job opportunities. Following questions and comments by the Council and responses regarding the specifics surrounding the implementation of the plan, the presentation was received and filed. I I r V 215 Roanoke Fire -EMS 2014 Fire Chief David Hoback presented an annual update with regard to Fire -EMS activities for 2014. Roanoke Fire -EMS - 2014 Demand For Service �Fb�Etl6 UeM0.W Ae8ew4aho�wlM FY6ArYloYSL1y Working Fires a O a a a a a as am au a�a au aiF it Department Activities PmneemA�tm� �bm rrr.n ansbxarwea ro� COYmO® • 44re�oy Sfruct=Fir s Travel Time Performance F Lyr- <�utlsxlwfOA � W8®YmY�50 %� Cause of House/Building Fires h1.WW abP/. YJJnome6ACilmiJ ON: Qmmh�JN aJ% on+:m. arr:Jecol uam.a 0 0 ■ ■ 00�00� �Fb�Etl6 UeM0.W Ae8ew4aho�wlM FY6ArYloYSL1y Working Fires a O a a a a a as am au a�a au aiF it Department Activities PmneemA�tm� �bm rrr.n ansbxarwea ro� COYmO® • 44re�oy Sfruct=Fir s Travel Time Performance F Lyr- <�utlsxlwfOA � W8®YmY�50 %� Cause of House/Building Fires h1.WW abP/. YJJnome6ACilmiJ ON: Qmmh�JN aJ% on+:m. arr:Jecol uam.a 0 216 Arson History m a n a a m m mo nu rx mu nu Annual Fire Loss History tructure ryes Confined Fire to Floor of Origin wu nu a uu bN �b m su x u an xm uyr.ar.uuew.z . usaw �um4aa a m "� ama a. an�m Mraaw a' o.mw Tmx Hour may ^ z z N umtw a m am au am su au• Critical - Advanced Life Support Response Time Performance Emma anon ^ mina a suw..mi...m P..mx.xW rr. amu m mo mu mm mxa mu Fire Loss History 2014 Iwa4w uawax xwaaaa amaauu �w Adveswed e Support Response Time Performance wmu aemu wmu amu • Nled.. mtw. m Puv.et y W Tin. onma a wo mu mix mxa mx C asic Lite Support Response Time Performance IMan D OMµ UMn •sJan 1]UUWea�lex SO Partenl ell6TO.e •YH% Sbl bU UII b12 bll )♦U EMS Demand for Service Time of Day „a wo —MmJ °gsesaasaageasaaa�aae�xfls 217 EMS Demand for Service Trend -1 IDs . .1v nn mx mu _vv EMS Demand - System Impact �IJO° o Re . onM AW OP o n,. -. cm R, fip cy •an • cd pv�•a 32Mdtlu EKS C•OS for Smioe Other actors Impacting Other Factors Impacting EMS Performance Times EMS Performance Times I EMS Repolting Requiremmts • Hospital Twnova Time • EA Loed • FIeM Alert • Stroke Alert • Patimt Status — Condition • Multi -Patimt Incidents • Training — Department Credmtialing • EMS Reporting RegwMards • Hospsal Munaw line • r>a Loed • Henn Alut • Stroke Alert • Patient Status — Cond'dion • Multi -Pnfi N Incdents • lt®g — Depadment Credentialing C1 11 218 Recruitment and Diversitv su- a..rmi£ew -ux t_ aeerml klml -9ry. • IDIV- Wrwl£Iwl -AM nn- p.�,msnm -mr ®" p New Activities for 2015 • New MobJe A'Re and BMS Reeoada Managements System —FIJI Implementation • Wheless 12 lead MG'ITmisadttel 11 Bushlesa Sel apection Frogmen o £cost Rescue Cballeage 2015 W (Copy of presentation on file in the City Clerk's Office.) Following comments by the Council, the briefing was received and filed. Police Chief Christopher Perkins also presented an annual update with regard to the Police Department activities for 2014. mm..M w Mt Rewla on Eaeanditureg f,, I' Rel LJ Factors Influencing Crime Rate Fvzme., t.::. 1. amww aa,, atao , „a....... to n.nm annrtaPm [4+nN tt[m :.'d.F- A..I.m,.s pHs we mv. alto xrwa ,m eoarnaxxay. opapit[MnWnep,p swsa�nv,rx MhAtIS¢tuw[ous . awrmm «a,m,m�nvaa poc, f at, MuNM uounowroto n"r..„w..nm., lavfn,oxmew- ntlxe[,nLtrypmN . o. to IanP 219 Part l C,ornt, mw {n re,p ra renyearrrend oto e ° °aaaaa�apaa° Officers (Does not include Recruits) Future R C Efforts 5gof ci,w einjured on dory s3Of ice rswere eaposed tobiohaeard 'Officinc:re assaulted (s6assaults involved a weapon) Officemwereahotatfourtimes Over loo identipolice mntactsand 26 Chan ampldlnts (approArratelyp.00el) %) PdOrigfO cBody Wom Cameras— Citieen FocusGroup has presented proposed Poliryrecommendations Prioitylowu: G,m5hot Detectorand Remote Video CombinationCapabilities Priority Three Drug and Mcohol Grant Project en th Roanoke Prevention Alliance in Belmont, Fallon, Momingside and Kenwood Neighborhoods Prioriryfouc Continued evolution ofOtiaemcentered Policing -TAP Gant Partnership for Community liaison to help address the community a pithy in tome distressed neighborhoods PriealyFive Continued assessment ofeffectivenes and efficienry of Department operations (Copy of presentation on file in the City Clerk's Office.) Following responses to questions from the Council, the presentation was received and filed. At this point, Council Member Rosen entered the meeting (11:50 a.m.) With the concurrence of the Council, Mayor Bowers announced that the Social Media briefing would be presented during the 2:00 p.m. session of Council following actions taken on the regular agenda items; and the briefing regarding the Budget/Financial Planning Work Session for FY2015 -2016 would commence following a recess of the Council meeting. At 12:00 Noon, the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room. At 12:53 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of 220 Council Member Rosen. BudgeNFinancial Planning Work Session FY 2015 -2016 Amelia C. Merchant, Director of Management and Budget; and Barbara A. Dameron, Director of Finance, shared information pertaining to the FY2015 -2016 Budget Process: o Budget for Outcomes (BFO Process) Identified FY 2015 -2016 • Identified FY2015 -2016 Major Changes Revenue Estimate by Major Category • Price of Government • Offers by Priority • Strategies to Balance • Capital Planning • Next Steps Identified FY 2015 -2016 BFO Process Major Changes Wherewe have been of° - Offer tlevelnpment b/ pepartmeMS an[I Outs,tle mtinm Ayen Slut uemm W- �°��°I�= °`IRIe�IM1m here W Ore - Taem reviews O,��u,xf�cve�a r. n3p4, ,tt to NeM Steps 1rzfAA review -R.tl Coded 6e - RBCammen0ed bYtlgel deVBlOpmept � t ^Wncmam+m W SV by Mw 2 Price of Government Identified FY 2015 -2016 Revenue Estimate by Major Category Major Changes Fiscal Year 2016 sma,we.�w. A.1n.1T d Milli J Opl L p, Price of Government Revenue Estimate by Major Category Fiscal Year 2016 e 221 Projected Revenue by Major Category Fiscal Year 2016 Growahata.wwnanee1 111.1111 Yrerelo0eltl5 atla,,aan Jpq Reserved Allnrnfinnc T"'! t, to SBcho ols $7552= ea'a nnser eS $13,W).W3 Parsannel lapse(Salary. FlC Retimment) ($2.MA33) Budget Caningency nay$ Other(IMdmal, 0ental, M efable Cant, CMC Canter SuEaiay, GRm Subsia %SlormwNer mifly. W/C, Mie[ Conlinganun, Resema, Gne W O.r, Dell ri[I Lms, CW) $M$7apes Rallan ll be ONCames Can(ngeney QSppp TOTF $1@.e6,575 MrMrwa� b �i�aa 11 e- fIn. era «�.rr..mw.n an Growahata.wwnanee1 111.1111 Yrerelo0eltl5 atla,,aan Jpq Reserved Allnrnfinnc T"'! t, to SBcho ols $7552= ea'a nnser eS $13,W).W3 Parsannel lapse(Salary. FlC Retimment) ($2.MA33) Budget Caningency nay$ Other(IMdmal, 0ental, M efable Cant, CMC Canter SuEaiay, GRm Subsia %SlormwNer mifly. W/C, Mie[ Conlinganun, Resema, Gne W O.r, Dell ri[I Lms, CW) $M$7apes Rallan ll be ONCames Can(ngeney QSppp TOTF $1@.e6,575 City of Roanoke Priorities yl y A)O Retlio "nal $Wa � om`Mio 113=400 roTU. u ?ea.ess IIIIW ��� `,SeMY ymr MrMrwa� b �i�aa Budget Committee Review TeOtaill y Captlal yl y A)O Retlio "nal $Wa Flael Cepdal 113=400 roTU. u ?ea.ess Ince,martal Realss6: $2.510,850 Economy Total Offers: $1,236,672 Total Number of Offers: 5 Incremental Requests: ($76,384) 222 Education Total Offers: $1,766,809* Total Number of Offers: 6 Incremental Requests: $178,526 ar-urdng for Rpanake City Pubic Schools, besed on funding formula, included as Reserved A Iacatlon, Human Services Total Offers: $36,625,124 Total Number of offers: 17 Incremental Requests: $1,521,615 Outside Agencies Total Offers. $6,821,245 Total Number of Offers: 27 Incremental Requests: $677,036 W M E Good Government Total Offers: $17,846,615 Total Number of offers: 5o Incremental Requests: $1,244,343 Infrastructure Total Offers: $21,697,570 Total Number of Offers:32 Incremental Requests: $2,713,140 One -Time Funding Requests Total: $2,997,682 GHgorlu L[napobtion Imprmamenl[ vmme epmpmem: HUD ove C,D .e ew 91nem[ap. ay.[e aver a[p,.n.: r1p = u9A1 U10AZ MW mesas To be funded from one -time sources 0 a 1 r111111111 C Summary e�MYV n1Bm tat. MlulYp Pwus Meawxtl MpyMe EeuaeYwenePCPB ]]359 1]Ufi fit ]3p 13 13N 31 Ooo06owinmenl Mmm6emt bMfaeYUW In, .1 51 IMBbtI 16696 } Iia 6 soon 1}613} Sm Y} WLaebemles IBB}f }I 6]m a0mYlasPMw ROSY— ReBemtlNlo[nM 11 ma 11 m1 S' 11 eut.acsaemem 11r wm Historical Reductions to Balance the Budget ao s �, sr a i a 2.7 A et ce A mnee..ns,.eenomon99nn<.rr zem >, 5 Year Forecast 223 Strategies to Balance Efbcv..ies, employ Lean Six Sgma methodologies Cost reductions vdthoul service reductions Refine existing revemte estimates Consider revenue adjustments for long- term sustaiwbi6ty 5 Year Financial Planning • Strategic Planning Tool • Advance discussion oftwenue and expenditure issues Identifies o possible fiscal gap to be closed each year during budget development 5- Year Forecast ae a wo ru eu wD nd icpB 224 Revenues Reviewed Prepared Food and Beverage Vehicle License Real Estate All shared 40% with RCPS Motor Vehicle License Tax Neighbors and VA First Cities Real Property Tax Meals Tax Neighbors and VA First Cities ,tl :d m t '9 %W Ypp 4 `- 0111 Meals Tax Neighbors and VA First Cities ,tl :d m t '9 %W Ypp 4 ►+ r 225 Median Value Single Home R/E Tax paid on Median Value Single Home � aN Real Property Tax Neighbors and VA First Cities .n ey -iw Adjusted Real Estate Rates Since 2008 Residential Solid Waste Fee The lo[aYlles that dh I-I'd sucMre me IRrrcerl FdbmpuM pp3 INm flP [tllenlMHeeaotl NM IW Bp06p paXpnnry m 90 v n[eP NoRdk l}l36 pfpttlppe�Rpallpn;IYlPB n61 vllpn Iw Bpennuallee 226 Next Steps Priority = nvieMng o- • Butlget CommNeeraNew • Coungl Discuss Much 2, 2015: ion - upeme ou wme m Gmarmen ME - °mr Ba -urgs - Be'mopIB Bud Feetlpack Apd16,2015:BUdget Belencing Slffin • Apq 20, 2015'Recommenrbd Budget Piweeged. cdy cotlnai • Ale( A 2015: Budget Public Hewing • Mry 6, MI6 Budget Study • Mry11, 2016: FY 2016-2018 BudgetAdoptien (Copy of presentation on file in the City Clerk's Office.) Discussion was held regarding the preliminary data reflecting a variance of approximately $10 million, with strategies to offset the shortfall to be presented during the 9:00 a.m. Informal Session of the Council on Monday, March 2, 2015. At 1:43 p.m., the Mayor declared the meeting in recess until 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk_ 227 The Invocation was delivered by the Reverend Tim P. Harvey, Pastor, The Central Church of the Brethren. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - POLICE DEPARTMENT: The Mayor recognized the Roanoke City Police Department and Police Academy for having received Meritorious Re- accreditation with Excellence. ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS: Mayor Bowers declared March 13, 2015 as K -9 Veterans Day. (See ceremonial copy of proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the proclamation to Mark Smoot, Chief Operating Officer, Air Rescue. HEARING OF CITIZENS UPON PUBLIC MATTERS: Mayor Bowers advised that C City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. James Lynch, 503 Rutherford Avenue, N. W., Apt #3, appeared before the Council again to express concern about denying the community use of the Eureka Park Recreation Center on a regular basis; and hoped that the Council would support the community's use of the facility. The remarks were referred to the City Manager for appropriate response. Council Member Lea asked that the City Administration prepare a briefing outlining the process of the Youth Athletic Council (YAC) as part of the discussion during the Council's Annual Financial Workshop, along with the best way to implement recreation programs at Eureka Center. Council Member Bestpitch noted that the main topic of discussion on the Joint Services Committee agenda scheduled for Wednesday, February 4, was the use of school facilities by the City. 228 Mayor Bowers also asked that the Administration give notice to the public of the Youth Athletic Council meetings. Robert Gravely, 3360 Hershberger Road, appeared before the Council and spoke again about the lack of growth and productivity in the City. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of the Council held on Monday, December 1, 2014; and Monday, December 15, 2014, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Lea moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) CITY PROPERTY SALE /PURCHASE OF PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 17, 2015, at 7:00 p.m., or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager, regarding a proposed sale of City -owned property located at 1231 Midvale Avenue, S. W., to Black Dog Properties, LLC for business expansion purposes, was before the body. (See communication on file in the City Clerk's Office.) I 229 Council Member Lea moved that the Council concur in the request of the City Manager. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) ANNUAL REPORTS —FAIR HOUSING BOARD: Annual Report of the Fair Housing Board for Calendar Year 2014 was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Lea moved that the Annual Report be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. ' NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE -LOCAL OFFICE ON AGING ADVISORY BOARD -BLUE RIDGE BEHAVIORAL HAEALTHCARE BOARD: Reports of qualification of the following individuals were before the Council: Cindy L. McFall as the City's representative to the Local Office on Aging Advisory Council for a one -year tens of office commencing March 1, 2015, and ending February 28, 2016; and Daniel E. Karnes as an At -Large City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, to fill the unexpired term of Nancy B. Page ending December 31, 2015. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 230 Council Member Lea moved that the reports of qualification be received and filed. j The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: 0 AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: FIRE/EMS- GRANTS- BUDGET: The City Manager submitted a written communication recommending acceptance of a grant from the Virginia Department of Emergency Management for the FY2014 State Homeland Security Program to enhance the current capabilities of the City's Division 6 Heavy Technical Rescue Team, in conjunction with Roanoke County Fire. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution (#40161- 010515) A RESOLUTION accepting the FY 2014 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 366.) 231 C Vice -Mayor Trinkle moved the adoption of Resolution No. 40161- 010515. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Vice -Mayor Trinkle offered the following budget ordinance: (#40162-010515) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of Heavy Tactical Rescue Team equipment, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 366.) C Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40162 - 020215. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) HUMAN SERVICES - GRANTS- BUDGET - POLICE: The City Manager submitted a written communication recommending acceptance of a grant from the Virginia Department of Criminal Justice Services for the 2015 Virginia Sexual and Domestic Violence Victim Fund Grant in order to continue the Sexual Violence Specialist position in the Police Department. (For full text, see communication on file in the City Clerk's Office.) 232 Council Member Lea offered the following resolution: (#40163- 010515) A RESOLUTION authorizing acceptance of the Virginia Sexual & Domestic Violence Victim Fund (VSDVVF) Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 367.) Council Member Lea moved the adoption of Resolution No. 40163- 010515. The motion was seconded by Council Member Price. Following favorable comments by Council Member Lea regarding the Police Department's efforts to curtail domestic violence in the community, Resolution No.40163- 010515 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 3 Council Member Lea offered the following budget ordinance: J ( #40164 - 010515) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 368.) Council Member Lea moved the adoption of Budget Ordinance No. 40164- 010515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) MEW U HUMAN SERVICES - BUDGET - GRANTS- POLICE: The City Manager submitted a written communication recommending acceptance of a grant from the Department of Criminal Justice Services for the 2015 Violence Against Women Act Grant in order to continue the Domestic Violence Specialist position in the Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40165- 010515) A RESOLUTION authorizing acceptance of the 2015 V -STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 369.) Council Member Price moved the adoption of Resolution No. 40165 - 010515. The motion was seconded by Council Member Lea and Vice -Mayor Trinkle. Following comments by Council Member Lea alluding to the position being essential and tasked with providing services to the victims of domestic violence, Resolution No. 40165 - 010515 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Price offered the following budget ordinance: (#40166- 010515) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant (VSTOP), amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 370.) 234 Council Member Price moved the adoption of Budget Ordinance No. 40166- 010515. The motion was seconded by Council Member Lea and Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) NEIGHBORHOODS— HOUSING - BUDGET: The City Manager submitted a written communication recommending execution of a Memorandum of Understanding with the Department of Housing and Urban Development, Office of Lead Hazard Control and Healthy Homes and Healthy Housing Solutions, Inc., in order to continue the Lead Safe Roanoke programs in the City for an additional three year period. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#40167- 010515) AN ORDINANCE authorizing the City Manager to execute a Memorandum of Understanding between the City of Roanoke and Healthy Housing Solutions, Inc., pertaining to the City of Roanoke's participation in two Department of Housing and Urban Development funded test pilot projects; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 371.) Council Member Lea moved the adoption of Ordinance No. 40167- 010515. The motion was seconded by Vice- Mayor Trinkle. After the City Manager acknowledged that the City was one of four localities selected nationwide to participate in the abovementioned projects, Ordinance No. 40167- 010515 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Lea offered the following budget ordinance: ��% (#40168- 010515) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) Office of Lead Hazard Control and Healthy Homes Program for the Lead Hazard Database and Mobile Applications Projects, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 372.) Council Member Lea moved the adoption of Budget Ordinance No. 40168- 010515. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) GRANT- HOUSING- NEIGHBORHOODS: The City Manager submitted a written communication recommending authorization to submit an application to the Department of Housing and Urban Development, in conjunction with the Roanoke Redevelopment and Housing Authority and Council of Community Services with regard to the Choice Neighborhoods Implementation Grant Program for the Loudon - Melrose /Shenandoah northwest neighborhoods of the City. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40169- 010515) A RESOLUTION authorizing the City Manager to submit an application to the Department of Housing and Urban Development's Choice Neighborhoods Implementation Grant Program for an amount not to exceed $30,000,000.00; and authorizing the City Manager to take additional actions in connection with such application. (For full text of resolution, see Resolution Book No. 77, page 373.) 236 Council s ril 40169.01o515. Them ton wa ec seconded by Vice-Mayor Tnkle and adopted by the followingot 0 AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report Of the City of Roanoke for the six -month period ended December 31, 2014. (For full text, see copy of Financial Reports on file in the City Clerk's Office.) Ms. Dameron gave an overview on the City s financial results for the six month period, advising that the year -to -date expenditures in FY2015 increased 2.1 percent or $3.0 million compared to the same period in the prior year, primarily due to expected increases in departmental expenditures. (See copy of report and presentation on file in the City Clerk's Office.) She further advised that the FY2015 was the first year of operations of rth4e Stormwater Utility Fund, and that the net position after transfers and contributions was approximately $634,000.00. In connection with the Civic Center Fund, the operating loss was approximately $109,000.00 less than the fiscal year to date budgeted operating loss; the operating income in the Parking Fund before the next decrease of non - operating expenses and transfers was approximately $309,000.00, adding that after non - operating expenses and transfers, the Fund's change in net position was approximately $180,000.00 In closing, the Director of Finance reported that the City's financial performance would continue to be carefully monitored by various departments which are involved with oversight of the City's budgeting and financial processes. Without objection by the Council, the Mayor advised that the Financial Report would be received and filed. 237 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea expressed gratitude for the enormous success of the Lea Basketball Classic that was held on Saturday, January 24 at the Berglund Civic Center. He offered accolades to General Manager of the Berglund Center and the Assistant City Manager for Operations of the City of Roanoke. Council Member Ferris commented on his meeting with the City's legislators in Richmond on Wednesday, January 27 in connection with a Charter amendment, being the removal of the Director of Finance position as a Council- appointed official; and he also noted attendance at activities held during the VML Legislative Day at the Capitol on C Thursday, January 28. He called specific attention to a meeting of City officials and the Secretary of Commerce that was held in Senator John Edwards' Office regarding the surprised announcement regarding the relocation of the Norfolk and Southern Corporation downtown Roanoke offices to Atlanta, Georgia and /or Norfolk, Virginia. He indicated that the Mayor had also spoken with the Governor concerning the announcement. In connection with the possible elimination of Historic Tax Credits before the General Assembly, Council Member Bestpitch offered comments pertaining to the City having benefitted from historic tax credits in the development of the downtown Roanoke area, and moved that Robert Catron, Roanoke's Legislative Liaison, be authorized to appear before the General Assembly in opposition of the House Bill to eliminate the Historic Tax Credits. The motion was seconded by Council Member Ferris and adopted. Mayor Bowers stated that due to other commitments by the Council, the Closed Meeting to discuss vacancies on Council- appointed bodies would be considered at the next regular meeting of the Council on Tuesday, February 17, 2015, if necessary. 238 COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Roanoke Population Nears 100,000 mark • The University of Virginia Weldon Cooper Center has released the 2014 annual official population estimates for Virginia and its counties and cities. • -Roanoke is one of the leading cities in population growth, with the latest count (99,320) quickly approaching the 100,000 mark. Roanoke is expanding its Emergency -Alert System • Last week, Emergency Management staff sent out a news release announcing the expansion of the City's emergency -alert system. • Reason for announcement: Many people are getting rid of their landline telephones and using cell phones instead. • The City is urging citizens to provide their celiphone numbers so we can expand our reverse -911 safety-alert system. • Having cell phone numbers will allow us to send voice alerts and text messages, gives us a better chance to reach a larger number of people, and helps us target specific areas. • Sign up: Log onto: www.roanokeva.00v/emerq encvmanaaement o Click on "Citizen Alert Notification" • FYI — the ICMA Smart Brief online newsletter recently included this information, along with a news clip from WDBJ7 highlighting the expansion. 239 C Ribbon Cutting for Highland Park Playground • Tuesday, February 3 at 12:30 p.m. • This playground is a cooperative effort between Roanoke Parks and Recreation and RCPS and will serve as the main play area for the students at Highland Park Elementary School, as well as the neighborhood. • Located directly across the street from the school. • The project is just the beginning of larger playground replacement and renovation plan. • The overall goal is to upgrade or replace eight more city playgrounds between now and December. OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: A Petition for Appeal filed by Ricky Mitchell appealing a decision of the Architectural Review Board to deny his request to amend a previously approved Certification of Appropriateness to replace the windows at 436 Walnut Avenue, S.W., the matter was before the Council. (See Petition for Appeal on file in the City Clerk's Office.) C Inasmuch as he has a personal interest in the matter, Mayor Bowers read the Statement of Conflict of Interest: "I, David A. Bowers, state that I have a personal interest in agenda Item 12.a. regarding the Appeal filed by Ricky Mitchell from a decision of the Architectural Review Board because I have a personal relationship with the appellant. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 2 n day of February 2015. S /David A. Bowers (Seal) David A. Bowers" (See Statement of Conflict of Interest on file in the City Clerk's Office.) ;I 240 Inasmuch as Mayor Bowers having announced a personal conflict interest; Council Member Lea having left the meeting due to a family medical appointment; and Council Member Rosen was absent, the City Attorney advised that an affirmative vote of the Council would be required following discussion of the abovementioned appeal. After conferring with Mr. Mitchell as to a continuance to a date certain, Council Member Bestpitch moved that the matter be tabled until Tuesday, February 17 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber. The motion was seconded by Council Member Ferris and adopted, with Mayor Bowers abstaining. Continuation of BudgeVFinancial Plannina Work Session FY2015 2016 Capital Project Planning Debt Service as a % of Total Expenditures Current Debt Issuance Plan FY 2015 -2019 Schools Ad m z '1 L Bridge Maintenance, Repair and Renovation Program raw ...��....«.» Parks and Recreation Master Plan Curb, Gutterand Sidewalk Program larkare Me . Pm..+rMae 241 Library Master Plan Mal Stormwater Management Few FVJng - MG hman[.. r eiI 31,1X n5000 it,IIO.000 A11 gt l]O,WO ' 1%P... o r.: ]019 A'leor Deere :.�. .,na potn. nminal�me zlry Mt N.It ffiM meal. ^J ere. is �fi el a Y a3llM �:aa eain; el, le l'oe larinq , rein u.etl to gmllenz dale menu. z anng Nntl. Sireetscape Projects I.... s. n... Cln Fire Facility Master Plan P""'t Funding: — Debt meuano.: Y 3013ine 000 3g'I g: 116,. 000,000 Funtlln8 t entluct A &E [ an lrnud� epym rvauieement¢,o l..M onec: lacement. Btellon 7 -Memorial P .BW- WA million BtMIagWB- ryetel Bptlng MY able Fire Main— Plan Ave. - 1113 million funding .eallocMetl to Lihury 9bgon 3- NObleAVa -0 -15 Maetar Plan E eke .l. p.oject FC u,a.B and land • cope entl a qulehlon funding needed a, m Does �m'iuMs Wen Curb, Gutterand Sidewalk Program larkare Me . Pm..+rMae 241 Library Master Plan Mal Stormwater Management Few FVJng - MG hman[.. r eiI 31,1X n5000 it,IIO.000 A11 gt l]O,WO ' 1%P... o r.: ]019 A'leor Deere :.�. .,na potn. nminal�me zlry Mt N.It ffiM meal. ^J ere. is �fi el a Y a3llM �:aa eain; el, le l'oe larinq , rein u.etl to gmllenz dale menu. z anng Nntl. Sireetscape Projects I.... s. n... Cln Fire Facility Master Plan P""'t Funding: — Debt meuano.: Y 3013ine 000 3g'I g: 116,. 000,000 Funtlln8 t entluct A &E [ an lrnud� epym rvauieement¢,o l..M onec: lacement. Btellon 7 -Memorial P .BW- WA million BtMIagWB- ryetel Bptlng MY able Fire Main— Plan Ave. - 1113 million funding .eallocMetl to Lihury 9bgon 3- NObleAVa -0 -15 Maetar Plan E eke .l. p.oject FC u,a.B and land • cope entl a qulehlon funding needed a, 242 Passenger Rail Infrastructure seeePs"dmP paa.uN 1mPlmeme"1m,lnee. PPmlda,6 mDaa,ena„a6 Pn- Vu11ne anu PUOU, u-el.NtlenlPPmNEepmlleonol �mn,we" rem. rm1 —��1lm mmalame+mnwn,l�.. "tla.dea low" Civic Center Improvements - levrte IMM•Y�C,Ale elend PleeamN.1a1. np4�emeMn "vertantlnN Rna. Iedn „6 NhTleaYe E,4nP Broadband .Wnwlb— ne1.nle 6ritl M ., I6,{131,500en rcaln�]ana sumeyM Adopted FY 2016 Capi Projects (Cash Funded ) _I ­e.�°'°rw'0,a�o3 ` de- ealee..naamdo 1 (See Copy of presentation on file in the City Clerk's Office.) The City Manager stated that an update on the proposed FY2015 -2016 would be presented during the informal session of Council at 9:00 a.m. on Monday, March 2, 2015, in the Council Chamber. saae _I ­e.�°'°rw'0,a�o3 ` de- ealee..naamdo 1 (See Copy of presentation on file in the City Clerk's Office.) The City Manager stated that an update on the proposed FY2015 -2016 would be presented during the informal session of Council at 9:00 a.m. on Monday, March 2, 2015, in the Council Chamber. 243 Social Media in Roanoke Timothy Martin, Communications and Media Coordinator, shared information regarding upcoming changes to the City's social media accounts. Department's on Social Media rowmmummiom� RnMmedO affu reef ap fnmymBnwno9�eXa0 pM1S �tlRevednna obglaonow sa,.l,mp m�pol vowm..n00 f.a�mn�o.rew�m.ma wo,okaea� a.e c..eeBp The Numbers Sddwd SoII4 W �em � 0 BuXdnq Inq�II�.aO Ywmm�ry BuYtll,q wd owel1.m ma 0."a " R�" clsU 90,000 Followers Introducing Uberflip r L The Numbers • Social Media Pages Question How can we streamline our social media content to one place? Roanoke's New Social Media Center 244 He noted that the Administration was in the process of streamlining the social media content to one location. He concluded his remarks with an introduction of the City's latest social media known as Uberflip. (See copy of presentation on file in the City Clerk's Office.) Without objection by the Council, Mayor Bowers stated that the presentation would be received and filed. There being no further business, Mayor Bowers declared the Council meeting adjourned at 4:25 p.m. APPROVED �ATTEST: �0G'/ /�/ M. Moon Reynold , MC City Clerk David A. Bowers Mayor r� 245 ROANOKE CITY COUNCIL — REGULAR SESSION February 17, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, February 17, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article 11, Citv Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Anita J. Price, David B. Trinkle, and Mayor David A. Bowers -5. ABSENT: Council Members Sherman P. Lea and Court G. Rosen -2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. ANNOUNCEMENTS ARCHITECTURAL REVIEW BOARD: Due to the inclement weather, Mayor Bowers announced that the 7:00 p.m. session of the Council will be CANCELLED. Furthermore, Mayor Bowers announced that the Petition to Appeal filed by Ricky Mitchell with regard to a decision of the Architectural Review Board scheduled to be heard by the Council at its 7:00 p.m. session has been continued until March 16 at 7:00 p.m. SNOW REMOVAL: Sherman M. Stovall, Assistant City Manager for Operations, gave a brief update on the status of the snowstorm that occurred on Monday, February 16, 2015. 246 PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: Due to inclement weather, the Mayor announced that recognition of the City of Roanoke's participation in the Welcoming Cities and Counties Project would be rescheduled for a later date. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers announced that the two requests for Closed meetings regarding discussion of vacancies on Council- appointed bodies and a personnel matter, being salaries of the Council- appointed Officers have been withdrawn. CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) WITHDRAWN CITY COUNCIL- PERSONNEL COMMITTEE: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being salaries of the Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) WITHDRAWN OATHS OF OFFICE -CITY PLANNING COMMISSION: A communication from the City Clerk advising of the resignation of Mark Futrell as a member of the City Planning Commission, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) 247 ' Council Member Bestpitch moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) INDUSTRIES: A communication from Danny Wilson, Virginia's First Regional Industrial Facility Authority Executive Director, transmitting the Virginia's First Regional Industrial Facility Authority and Commerce Park Participation Committee's Financial Report for Fiscal Year 2014, was before the Council. (For full text, see copy of communication and document on file in the City Clerk's Office.) Council Member Bestpitch moved that the communication and document be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) OATHS OF OFFICE- ROANOKE NEIGHBORHOOD ADVOCATES: A report of qualification of D. David Parr as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Paul Adams ending June 30, 2015, was before the Council: (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the report of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET -HUMAN SERVICES: The City Manager submitted a written communication recommending reallocation of funds for Western Virginia Workforce Development Board Workforce Investment Act (WIA) Programs. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40170 - 021715) A RESOLUTION acknowledging and recognizing the PY2013 Workforce Investment Act ( "WIA") funding from the Virginia Community College System in the amount of $50,000.00 for the Adult and Dislocated Worker programs for the award period of July 1, 2013, through June 30, 2015, the foregoing funding to be administered by the Western Virginia Workforce Development Board (' WDB "). (For full text of resolution, see Resolution Book No. 77, page 375.) Council Member Price moved the adoption of Resolution No. 40170- 021715. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) STREETS - BRIDGES: The City Manager submitted a written communication recommending authorization to amend contract with Mattern & Craig, Inc., in connection with the Transportation Structures Inspection Program 2014 — 2018. (For full text, see communication on file in the City Clerk's Office.) 249 Council Member Ferris offered the following resolution ( #40171 - 021715) A RESOLUTION authorizing the City Manager's execution of additional Amendments to the City's contract with Mattern & Craig, Inc. in an amount up to $140,500.00 for additional professional engineering services for deck condition assessment and bridge design services for Orange Avenue over Tinker Creek Bridge Rehabilitation project (Project); and authorizing the City Manager to implement, administer, and enforce such Amendments. (For full text of resolution, see Resolution Book No. 77, page 376.) Council Member Ferris moved the adoption of Resolution No. 40171 - 021715. The motion was seconded by Council Member Bestpitch. Following a comment from the City Manager, Resolution No. 401 71- 021 71 5 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. n (Council Members Lea and Rosen were absent.) u ECONOMIC DEVELOPMENT - INSURANCE: The City Manager submitted a written communication recommending authorization to waive a certain performance provision contained in the Performance Agreement dated July 1, 2012, as amended, among the City of Roanoke, Economic Development Authority, and Ivy View, LLC. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40172- 021715) AN ORDINANCE authorizing the proper City officials to waive the failure of Ivy View, LLC ( "Ivy View") to timely submit its application for a grant for the grant year ended June 30, 2014; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 377.) Council Member Ferris moved the adoption of Ordinance No. 40172 - 021715. The motion was seconded by Vice -Mayor Trinkle. Ellis L. Gutshall, President and Chief Executive Officer, Valley Bank, was in attendance in support of the abovementioned request. 250 In response to comments by the Council regarding the request for the waiver, the 0 City Manager reported that for the grant year which ended on June 30, 2014, Ivy View, LLC, did not submit its grant request within the Agreement's specified timeframe of Septemberl — December 1, until January 22, 2015; and in its late submission, Ivy View, LLC, indicated that it had inadvertently missed the December 1, 2014 deadline due to other events involving Valley Bank, the sole member of Ivy View, LLC. The City Manager emphasized that only City Council and the Economic Development Authority Board of Directors could consider such a request as the Performance Agreement does not provide any administrative considerations to address such performance failures; and that a waiver of the grant request submittal deadline as it pertains to the grant for the grant year ending June 30, 2014, if approved by the Council would also be considered by the Authority at its next meeting scheduled to be held on Wednesday, February 18, 2015. Following the City Managers comments, Ordinance No. 40172 - 021715 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) COMMENTS BY CITY MANAGER. The City Manager shared the following comments: • Thursday, February 26 from 6:00 p.m. 8:00 p.m., at 16 West Market Place, there is an event called "Big Lick Soup," a new micro grant opportunity to fund innovative community projects combined with the community meal called "Big Lick Soup." • St. Patrick's Day Parade and Shamrock Festival on Saturday, March 14 from 11:00 a.m. — 8:00 p.m. For more information go to downtownroanoke.org. • 37th Annual Clean Valley Day on Saturday, April 11 from 9:00 a.m. -12:00 Noon. For more information go to cleanvalley.org. 251 DIRECTOR OF FINANCE BUDGET- SCHOOLS - CAPITAL IMPROVEMENTS: The Director of Finance submitted a written report recommending reallocation and transfer of Roanoke City Public Schools Capital Projects Funding between phases; and redistribution of funding from closed projects. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40173-021715) AN ORDINANCE to transfer funding between Roanoke City Public Schools capital projects, amending and reordaining certain sections of the 2014 - 2015 School Capital Projects Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 379.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance. 40173 - 021715. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational grants and programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40174- 021715) AN ORDINANCE to appropriate funding from the Federal government and the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 380.) 252 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No, 40174 - 021715. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: LEGISLATURE: Council Member Bestpitch called attention to House Bill No. 2223, a proposed bill to amend the Code of Virginia relating to the Freedom of Information Act, whereby making said violation a criminal offense.. (See copy House Bill No. 2223 of on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council authorize Robert Catron, Roanoke Legislative Liaison, to lobby on behalf of the City in opposition of House Bill No. 2223. The motion was seconded by Vice -Mayor Trinkle and adopted. PARADES: Council Member Price announced that an Annual Black History Heritage Parade was scheduled to be held on Saturday, February 21 commencing at 10:30 a.m., at the Martin Luther King, Jr. Statute on First Street, N. W., with representation from many of area non - profit organizations. FESTIVALS: Mayor Bowers announced that the Chinese New Year Celebration was scheduled to be held on Saturday, February 21 at the Taubman Museum, from 12:00 Noon — 4:00 p.m. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES: OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called attention to a vacancy on the Architectural Review Board created by the expiration of a 1 four year term of office of Barbara Botkin on October 1, 2014; whereupon, he opened the floor for nominations. J 253 ' Council Member Bestpitch placed in nomination the name of Christopher Vail. There being no further nominations, Mr. Vail was appointed to replace Barbara Botkin as a member of the Architectural Review Board for a term of office ending October 1, 2015, by the following vote: FOR MR. VAIL: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. (Council Members Lea and Rosen were absent.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS: The Mayor called attention to a vacancy on the Blue Ridge Behavioral Healthcare Board of Directors created by resignation of Max W. Davis as an At -Large City representative for a term ending December 31, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of The Reverend Erin Hensley. There being no further nominations, Reverend Hensley was appointed to the Q Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of office of Max W. Davis as an At -Large City representative ending December 31, 2016, by the following vote: FOR REVEREND HENSLEY: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. (Council Members Lea and Rosen were absent.) OATHS OF OFFICE -CITY PLANNING COMMISSION: The Mayor called attention to a vacancy on the City Planning Commission created by resignation of Mark Futrell for a term ending December 31, 2016; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Karri Atwood. There being no further nominations, Ms. Atwood was appointed to the City Planning Commission to fill the unexpired term of office of Mark Futrell ending December 31, 2016, by the following vote: FOR MS. ATWOOD: Council Members Bestpitch, Ferris, Price, Trinkle, and Mayor Bowers -5. (Council Members Lea and Rosen were absent.) 254 There being no further business, Mayor Bowers declared the Council meeting 0 adjourned at 2:35 p.m. APPROVED ATTEST: S im Se Stephanie M. Moon yn s, BrWers City Clerk Mayor 255 ROANOKE CITY COUNCIL - REGULAR SESSION March 2, 2015 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, March 2, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. At this point, Council Member Lea entered the meeting (9:03 a.m.) ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 256 CITY COUNCIL: A communication from Council Member Sherman P. Lea, 1 Chair, City Council Personnel Committee, requesting that Council convene in a Closed V Meeting to discuss a personnel matter, being salaries of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. CITY PROPERTY- PURCHASE /SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property or consider acquisition of real property related to a potential multi -modal transportation facility in downtown Roanoke, where discussion in an open meeting would adversely affect the bargaining position or negotiating stratagy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Rosen. Council Member Ferris noted his abstention from any discussion as well as any action involving the abovementioned 'Rem inasmuch as he owns real estate in the area; and thereafter, he read the following statement: "STATEMENT OF CONFLICT OF INTEREST" "I, Raphael E. Ferris, state that I have a personal interest in agenda item identified as the third Item for Action in the Morning Session of City Council on Monday, March 2, 2015, regarding the request of the City Manager for a closed session to discuss or consider the acquisition of real property related to a potential multi -modal transportation facility in downtown Roanoke because I own real estate within an area that may be affected. A 257 Therefore pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 2nd day of March 2015. s /Raphael E. Ferris Raphael E. Ferris, Council Member' (See Statement of Conflict of Interest on file in the City Clerk's Office.) There being no additional comments, the Closed Meeting request was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris abstained from voting.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. BRIEFINGS: Snow Removal: The City Manager pointed out that the severe weather has been challenging for the City; and commended Mark Jamison and snow fighters for their efforts. Sherman M. Stovall, Assistant City Manager for Operations, and Mark Jamison, Streets and Traffic Manager, gave the following overview regarding the recent snow events: Recent Snow Events Q • February 16 • 9° • Snow from 8:00 a.m., Monday, February'I6 to 2:00 a.m., -Tuesday, February 17 • Temperature X20° F during snowfall • Tuesday, 34113°( High /Low) • Wednesday. 37/12 (High /Low) • Thursday, 1 S14(High /Low)° • Friday, 27/0 (High /Low) • February 21 • 6" • Snow from 7:00 a.m., February 21 to 3:00 a.m., February 22 • Temperatures approximately 25 F and rising • February 26 • 3" • Snow from Midnight to 6:00 a.m. • Temperatures approximately 37 F Performance Goals • Mayor Streets & Valley Metro Bus Routes • 95% within 24 hours after snow stops • Neighborhood Streets • 90% within 24 hours after major streets Performance • February 16 -17 snow stopped 2:00 a.m., February 17 • Major streets cleared in 15 hours • Neighborhood streets • Advised that neighborhood streets would not be down to bare pavement due to low temps • February 21 -22 snow stopped 3:00 a.m., February 22 • Major streets cleared in 12 hours • 90% Neighborhood streets cleared 24 hours later not all to bare pavement due to ice /packed snow remaining from previous storm February 26 snow stopped 6:00 a.m. • Major streets cleared in six hours • Neighborhood streets cleared in four hours after major streets 259 Total Responsibility • 1,300 lane —miles • 300 lane -miles major streets • 1,000 lane -miles neighborhood streets Snow Routes • 18 established zones • Split north and south sides of city with an effort to equalize resources • Individual maps for sub -areas -provided to drivers • Priorities identified on map Chemicals • Salt brine • Anti- icing agent used before storm • Also used to melt downtown • Rock Salt (sodium chloride) • Used once storm begins • ClearLane ® Salt ( not available, trial last year ) • Calcium Chloride • Used to pre -wet salt • Earlier activation • Not typically used on street Plowing Practices • Focus on major streets & VM routes • Depending on rate of snow fall, may work some neighborhoods • If 4" or more, suspend solid waste Solid Waste helps on arterials Potential for earlier start on neighborhoods Neighborhoods • Widen to extent possible first time • Parking can preclude more than one pass • Later when cars move, perception is street hasn't been finished • Risk of covering driveways that have been cleared • February 17 -18 ( Tuesday, Wednesday) • Began neighborhood streets • Some progress Wednesday From Wednesday p.m. until Friday - High temperature 22' • Once driven on, streets became hard packed ice • Chemicals ineffective at low temps 260 • Once plowed, • Generally passable, not to bare pavement • Focus on at least a pass in all neighborhoods • With temps at historic lows, limited ability to clear to bare pavement • Address complaints as quickly as possible Downtown • Less than 5" of snow • Treat with salt and salt brine to melt • No plowing • 5" snow or more • On — street parking may be restricted • Streets are plowed • Snow has to be hauled out of downtown with loaders and dump trucks after storm • Hauling began Sunday, February 22 overnight • Monday — Thursday nights • Daytime Wednesday, February 25 • Parking restrictions posted Next Steps • Debrief events • Identify improvements • Identify equipment/resources needs (For full text, see snow removal update on file in the City Clerk's Office.) Based on several complaints from the community, Vice -Mayor Trinkle suggested the City consider a public forum during its debriefing and report its findings to the Council. He inquired about perhaps changing the snow routes currently used by Valley Metro; whereupon, Mr. Jamison noted it takes about three years to implement a new plan. Vice -Mayor Trinkle asked for a comparison over the past year on funds spent, adding that the [-Roanoke app was a good source for reporting events and again, urged the City administration to include the public during its debriefings. Council Member Price encouraged the City staff to continue educating the public and engaging the news media to remind citizens of various efforts that could be taken; removing snow at bus stops; and collaboration between the City Administration and School Division regarding snow routes. I 261 Council Member Rosen asked that a 'Plan B" be coordinated with the School Division for emergency school routes, that there needed to be a better mechanism in �- place for schools to be opened during snow events. He supports the City Administration and School Division working together to find a balance in better use of resources. Following extensive dialogue with the Council and a wrap -up of the overview regarding the snowfall event, the City Manager agreed to provide a full report at a future Council meeting. Without objection by the Council, the update was received and filed. At 10:22 a.m., Mayor Bowers declared the Council Meeting in recess. At 10:37 a.m., the Council Meeting reconvened, Mayor Bowers presiding and all Members of the Council in attendance, except for Council Member Rosen. Parks and Recreation Master Plan Implementation Update R. Brian Townsend, Assistant City Manager for Community Development, and Steven Buschor, Director of Parks and Recreation, provided an update on current projects, noting that $1 million has been earmarked in the capital budget and implementation for the Parks and Recreation Master Plan; and some information related to how the City will go about the process of looking at the prioritization of Fiscal Year 2017 and beyond as depicted below: ACTIVE PROJECTSTATUS ACT IVEPROJECTSTATUS7 MNbe,OAmoonMYm� n'g0 wnorn.' VebmM WOpgimbq an.� iN�rum�.n+ AlrersELBSOW tigroq CL [omplere OIgpSVeni,sHp M1�ll [pnflruatlm0utto 0lE b]en[M fY -15 F011=5 NI{OIm6 &l�nmu0ogperY {Y -11 Mercf IV15 NewAemmm¢XU@Im[, flIA fellffi5 f1.MM�emryepy, Xmm.MAmlra.,n n -usfl -ss s�mmMms an.� iN�rum�.n+ e.M1,RmnPok fY -15 F011=5 prrpfs Xe Emputlmpwi fl- ]<&FY -15 gIIMpS p �r wn4rMarua Po,kilrel0s fldX BRY{s faIlA15 FlmxpMpry,mn0 iY -]5 Cp,pletllpYMryb6s 262 PROPOSED F1'-18 PROJECTS innlMF¢k[pmmutly tem¢ANWN'Mmn ¢(p,�] McY�axsN Sum erID15 %eypoW AepaemeMS fly,pp nnY Fm�4nMx wer W.e.w•1 mq Een{¢ena3veuefeaopnUpFaa't j50,pp Wxshing ,Park fV-1E Xe�omWAewYalry Rom n�n.som�er XaNmmlmIXwemtt6 FY- 1<BfV -15 TrcnEEFN0.rnTeml6Lmpl¢ pyyp Ix.eu � e.Ywwe. Aiwsf4FN0nXlmnseMlAMn%eltlNpnq rfEppq ^nqr IMPROVEMENTLOCATIONS .y � Y MASTER PLAN FY -17 &BEYOND MASTER PLAN 1007 -2113 PRIORITIES AND FOCUS OREENWAV SVSIEM AMPHMEATER RECTANGUAR FIELDS (OUTDOOR RECREATOM -WffAL WPIYNE W AND MVNfENWCE TO ACTIVE PROJECT STATUS r. ^k:P . 11148fl -15 Sum erID15 mw F" � IxwwewaM nnY mulmnury�e mq Wxshing ,Park fV-1E Ferl]O35 XaNmmlmIXwemtt6 FY- 1<BfV -15 FaIIfi15 Ix.eu � e.Ywwe. ^nqr d Sh aelFrs FV148FP'IS rk,an Fail A'IS x.xu na.q Elmmmwgglorvrp FG15 [ompl@Epyyrypl5 IMM(R V'"ENT LOCATIONS Y. . w. ` MASTER PLAN FY-17 &BEYOND MASTER UPDATE 2013 LEVELOF SBRqCE FUCL6 -MSTNG FPRKSAND FACNTIES GREENWAYS MULTIPURPOSE RECTANGUL FIELDS - -AQUATICS RECREAnON AouAncs - SKATE AND BW PARK 1 Le"I MASTER PLANT IawroWB al lrBtt 17 &BEYOND PRIORRIZATION BY - CURRENT IENEL OF NEED CURFEW LEVEL OF PARRCF'g11D1� - RAOJECTED COSTRECOYERY IN OPPORTUNITIES FOR PBODIERSI I CpJSLNJNIS - CF WI MD CFERATNNL DURATION OF SEASON OR USE MASTER PLAN FY- sNrwv 17 &BEYOND MULTIRURPOSE FIELDS 101JTUpOP pE, nlvFMSmBFRwK s - .xg,D.• WOFNMS/ilFxt) AOORIGWFL NE 2D �® CLF -IR DRCJFCO - POTENTIAL - PROJECTS M4 SY. I RLW pA9i5 UUF IYftlN (Ep4y EXpitpµ IQpS1 MASTER PLAN FY -17 &BEYOND yi cs) nn INDOOR RECREATION SPACE ®mow YYSWNO..ENEL UNF.G �l Bert B Koopx FELlIEFFFIEFIE1 V., IW A9 PREIF JECTS FAMiFAMiO.1OWlG� IF 1 4 I _IC L E.. -.. 263 MASTER PLAN I Y-17 & BEYOND EXISTING PARKS AND FACILRIES wcKUu yi cs) nn INDOOR RECREATION SPACE tuRFK1 vIFEBo upW B Koopx - gDDITIONIN NEED EyT) ' . N,YWIPOUXDf 16® IW A9 PREIF JECTS MASTER PLAN FY -17 &BEYOND yi cs) INDOOR RECREATION SPACE tuRFK1 vIFEBo upW SLMOO6 Bnu�omsaxu'up MFFB 'p,990 - gDDITIONIN NEED EyT) ' . N,YWIPOUXDf 16® IW A9 PREIF JECTS �. - P07EWKL PROJECTS nMHS io BAF�fKlfNMINED MASTERPLAN FY 17 &BEYOND .�Y SKATEIBW PAR4 14KKQt NAK YHPPWXD UNKNOWN NEED ,TI YFMPOUND UN® 'I IPRFNT ogTIF, TS 264 MASTER PLAN FY-17 B BEYOND nes FURTHER STAFFEVALUAMON n....1 PROPITMZATION . . „,owvrnies nr w.uow.M RECOMMENDATION TO CRY COUNCIL (See copy of Update on file in the City Clerk's Office.) QUESTIONS? Following overview, City Council was asked for feedback and how does Parks and Recreation prioritize which projects get funded and in what order. With regard to indoor recreation, Council Member Bestpitch was of the opinion that the City should view indoor recreation a little more broadly than indoor athletics, noting arrangements could be coordinated with youth serving organizations and agencies to provide positive activities for our youth at other locations. He continued that having children participating in supervised activities outside of school hours is a great investment in our future, and the City need to think about that as broadly as it can and not have vacant buildings. Mr. Townsend alluded that most of the quasi activities were being absorbed through the Library program as the City renovates its buildings and the facilities in them He reiterated that the City's need is relative finite in terms of the calendar, and that's why the relationship with the School Division is important. However, the matter will be looked at in the future as the City moves forward because it continues to have issues trying to schedule space and meeting people's needs. As part of the overview about aquatics, the Vice Mayor pointed out that this item has been included in various long range studies, and the consultant's recommendations still apply somewhat. He questioned if said item should be removed from the Master Plan for review globally since the investment is very extensive adding perhaps this is a bigger issue whereby the City might need to have a long range strategy. 265 Following up on the comments by the Vice - Mayor, Council Member Ferris asked if there were partnerships that could be explored that would fulfill the same need without the Government taking the lead reign; whereupon, Mr. Townsend alluded that the YMCA is the only facility within the City with a user base year round for the indoor pool; and has the ability to be of assistance and can allocate staff to work at Washington Park Pool the extra three days during the summer months. Following extensive in -depth dialogue about the need for a long term strategy for indoor aquatics, Council Member Bestpitch expressed his disappointment about the City not being able to fulfill its commitment when the Huff Lane Property was sold and repurposed. He was bothered that planned improvements were behind scheduled for the site. He thought the City needed to continue on the path that had been discussed in terms of making investments in what already exists and looking at what new things the City can do. He was curious about the status of forming a foundation that had been discussed over the last few years, and wondered if opportunities might exist that could be leverage through a foundation that would make some of the issues previously discussed feasible; whereupon, Mr. Buschor responded that the foundation has yet to finalize the paperwork and tax status. C Mr. Buschor explained that because the City wanted to seek out a project and now was having a conversation about a renewed Master Plan for Rivers Edge North, he thought the City would see more activity on their part in moving forward and inasmuch as the Master Plan of 2008 or before there was discussion and dialogue as to how private financing could help bring that park to full development, and actually the Plan originally was calling for private development and funding to help in that situation. As a follow -up to the Vice - Mayor's comments regarding aquatics, Council Member Price was in agreement that the matter warrants ongoing discussion. In conclusion, the Director of Parks and Recreation was directed to present another update within six months; and a briefing on the composition and authority of the Youth Athletic Council at a future Council meeting. Without objection by the Council, the update was received and filed. At 11:55 a.m., Mayor Bowers declared the Council Meeting in recess. At 12:37 p.m., the Council Meeting reconvened, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Price. 266 Budget/Financial Plannina Work Session FY15 - 16 Amelia Merchant, Director, Management and Budget, and the Director of Finance shared the following outline on the FY2015- -2016 budget development process and recommendations. BFO Process Update Where We Are Now - Priority Teams raneead, scored and ranked doers - Budge Committee prepared preliminary capital budget recommendation Ned Steps - Pnonty Teams make funding recommendations r Budget Committee - Budget Committee balances Recommended Budge) Agenda Budgeting for Outcomes Update, Ranked Offers by Priority Capital Project Planning 5 Year Operating Financial Plan Balancing Summary — February 2nd Nksry or Warangal 9dgess, a aW aeaetls Call Rnm N15 Bass EsodomV 13]881 78381 EdIndidand S ]]35960 1,230,121 Dodd Gemara m 1184661 131131 Human9aMtec 3883513 152,61 InpasWSWre 3169353 331311 LMbillly 15r 33 103388 saw 164.764 331 E50893 Ocarkarl9ensms $60]121 b6]W Bud'socommNssRMere 51886 351085 ResZoM Orman 3110331 3585H TOLLLS 1 181 f1 Nwzaw.aarele VBI t w W a e IN J rr_ 267 FY16 School Funding over FY15 Adopted Budget City of Roanoke l Priorities $6.3 Million Increase in FY16 Revenues BF0 Process Update over FY15Adopted Budget • Where We All Now - Pnmiy iezms un.wad, acm.a -d —1.e nmra v.en - malee vrew,.a y,elimin.y Donal Uuegal v fmomm -n da�an _L Ne4 SWPS m m - P,mn11 Teams m6. footling nmmmentl.Lana to Butlgel - Lommilb. - Bueg.l Commillea balance¢ R --nd.d Budgal _ •, •„ FY16 School Funding over FY15 Adopted Budget City of Roanoke l Priorities The Vision The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper. Safety v.en The Vision The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper. Safety NM Safety (continued) Safety (continued) R6. M r" V " Y L FYZ w 1C IX]W 6xggMtlRMU (plilW jlbpq 9¢&I -New wssysPUwn ma ym - MNY.YaBtt 6iHJ 0H IHH NAFIgP Hy p sYi141XJ rms p sum peopmn amm mq acpa HnN xa¢ Safety (continued) Safety (continued) ph NP PE IY131.e ch1YYw qmm as when mwhpP.e arm m pigraEia R,ES ¢sn whrsn4 Pgvhmpw uown NM a� H9 av IX#K1p114pYh ¢Eial p IE}A6 -$INt a1gPYGY RIe N}B IR9 MM® tl!n! 80EeE waw mla�o'ie ]I¢ p NbwNgNPlam mP A6A (!.m ms: cywe!lm lro® mm p Safety (continued) AN Human Services 'q Ra wX.Y 0teld Lh> m,.q 1>t ow ae aph! €sn Y Inellie sPWt a9aa cMpeEa minctln agBl m PeeYlalaek plYg4W/ 9pP6 yp 6PYOLkiYipp 591n p nacre wNry ueamRme PPAa m® p rowls wmew mss AN Human Services 'q J I J ly T. J I J Human Services (continued) Infrastructure a•ma® o se,.wr a o n.xrory �, wwrr.. nuoc., am - ira c..xr arW e�w nr w. W. ww. qew Bu +r Wy�x a as..m rom Infrastructure Infrastructure (Continued) Infrastructure (Continued) Infrastructure (Continued) m., w1gmWiw4, ,Si +r Wy�x a ]i wm Infrastructure (Continued) Infrastructure (Continued) Infrastructure (Continued) Good Government 269 m., w1gmWiw4, ,Si +r Wy�x a wm Rn, xuxi Hm rru.0 ondewwpp m1e mn worerm wm mrr rorrop ®® ym Good Government 269 270 Good Government (Continued) Good Government (Continued) Livability (continued) =d.4 pw ycm mgwi.ia wcYW��an rr� �ixgbnb P �yuww wY�e YwCYw waa wtlYSn w/o �v,wµt NGn Livability (continued) Good Government (Continued) Livabilitv pw rr� Good Government (Continued) Livabilitv Livability (continued) pw P Livability (continued) J P J C Livability (continued) Budget Committee Review pNmm -z N4mwa vq Np �ARm mup.mn4 �� mmu xE.. Am ism � 9A1 iwgNn dN COi YE Mpy[4viY W6 Jm psban my IID G�OtllnNU pJm- GtlY4Ym 16m pMp iglCMb Jmm [m blN Yp[q 6 �m Budget Committee Review 271 Economy pNmm -z a mup.mn4 nm nm mdNwit p �m iwgNn dN COi Am 271 Economy MOW] DN, Outside Agencies — (Continued) m.N �7m pNmm d.4.n gem a mup.mn4 nm nm mdNwit p �m iwgNn dN COi Am b��„ iBme im �tln d&na�a1 EyX Nnn)Nwxs Em RAJA! pu4 MOW] DN, Outside Agencies — (Continued) m.N �7m 272 Reserved Allocations Tnlnskr to Schools — 575967010 Tgnshl to DSW S.. $13DW 1A Personnel Upse(Salm,, FICA, Retirement) (71010933) Butlgn Contingency n291,5M Other Medic.I, Dental, Mom.ble C. A[I, Cmc Comer Subihl GFnC Sub.ldy, 9mmaaler Why, W2, Mac Contagencibs, Reserves, One m Did , Binds Tin.., CCAP) 315,615,019 Didguing for Outcome. C.Millgmcy MAU TOT&: 1101,5915 Capital Project Planning Debt Issuance Planning FY 2016 -2020 .aM a Summary Rte. on— iru�oima v :nom -16 ®.. SUN Yon nmrrar c. Summary T Capital Project Planning Mnntom Cun.m cavna A. d. mbazwtlnn Investment ym Lmabilny and Economic Dewlupm.m .1dS.R.mmint omd,oanlArl C u2, 0uG.leno Sidewalk • 6Yeel.taDePNb[b 6 1 C., C.11 anlm • School YeNkmn[a Targeted liooddy b melmem • PaZ oil Re[r.ahcn M.., Plan mhoo. Inrctlm.me made v mm Demmm.r. N d.bt mb, FY 2016 One -Time Funding Rte. T iru�oima v :nom -16 ®.. SUN T Capital Project Planning Mnntom Cun.m cavna A. d. mbazwtlnn Investment ym Lmabilny and Economic Dewlupm.m .1dS.R.mmint omd,oanlArl C u2, 0uG.leno Sidewalk • 6Yeel.taDePNb[b 6 1 C., C.11 anlm • School YeNkmn[a Targeted liooddy b melmem • PaZ oil Re[r.ahcn M.., Plan mhoo. Inrctlm.me made v mm Demmm.r. N d.bt mb, FY 2016 One -Time Funding 1. Rte. T iru�oima v :nom -16 ®.. 1. 273 One -Time Needs 5 -Year Forecast NM, ar Aw r -r wgng Epulpmem {130,521 CIe1Rd 50,500 " rs.di carr.xnningpro1ea15 Poll6e'Onepd/'Camena 1]0,125 lY —•-�-' l- Park Malmenanse 130,000 Wealbarhe Roenpka 35,000 r Digital Radl4Testegulpm & it 73,053 Nn cammlaslpn 10,000 — — — — — — Tmnspaca1100E8ule,ri"LlghlPOle 1055,000 — ReplasarraiSlgrol Cori DOwnlean •� .• .. . : .� .. .. ., -, -, Salem Ramang 1P 9bee1Pmlad 300,000 • Real Estai 196MPn7, 2%In PV18, 3120 cltiten Surrey 30,0813 Personal PIcarM. 21691,M al • Ma rilhaa. 1 %9mMN/ear • ONer. Rarenues: 3.5 %glbNdlryaa e Opeletlng EV%dares 1519rcaahi m • Campennaon 21691 Reconciliation Balancing iabrvarc 2 racer TOai . $211,816,151 Ram Rarfludans (],251,552) Rud9etary Gap pc oneTme fA6sI 6) Ailditional expenditure retludions (2P'(5 /daaMlenh 992,236 MdilicnM base menus increase ?2? Marto2011erTOlal 3)1,W2,100 Rerenue EnM1ancemenlc: March 2RmsueEr"aR 2681]8,000 Meals Tax lncrease(i %) R,aiOA6D S1 hW.4U] March 212danpe (55.391,10% Mmm Which licence Tax 31 @33><1 $612m Increase (313 • Real Ee1me Tax Increase SaO,DOD 539D,000 (5001) w Next Steps • Priority Teams - Make final funding recommendations to Budget Council Discussion: Committee • BudgetCommidee FY 2015 -2015 Balancing - Receive final recommendations from Priority Teams Draft CIP and Capital Plan - Balance Recommended Budget - Prepare Capital Plan recommendation • March 16th Briefing ■ 274 Operating and Capital Budget Development Next Steps Council Briefing —March 16, 2015 Council Brefing— APr2 6, 2015 Recommended Budget Presentation —April 20, 2015 Public Hearing —April 23, 2015 council BnefingBudget Study —May 4, 2015 Budget Adoption —May 11, 2015 Reserved Allocation - Other i Safety APPENDIX Education Safety (continued) L Good Government Livability (continued) frastructure Livability Economy 275 276 Budget Committee Review Meals Tax *1,a. MI, W.) I,— W�MYSVO.0 '.tPSeEW NPmok Otla011[SQatlse 1 N ueINl6 L_ Motor Vehicle License Tax Neighbors and VA First Cities O Revenue History Meals Tax Neighbors and VA First Cities Ir�r�rr I 1 1 Motor Vehicle License Tax • CRC Ooe: $Ie.Yen ReSp -KSea, • CHI Cod B: BettlOn¢3638 —RpN - SIIercJ Wlp.ResgYe "" Py WEIICSbutlsR uu �' Nlue a1$llq $103}m •.e�ae�m nM nva ... nva Median Value Single Home R/E Tax paid on Median Value Single Home py ... _ ._...... w e. Adjusted Real Estate Rates Since 2008 P. 0 277 Real Property Tax Residential Solid Waste Fee The localities Ii do collect such fee are: IP<"." .33 iorf3 sa0otl M0 .. -.0 tlsl,-80 anon wtl EJ 6 ait llOn axe BU.On...I fa, '- IIIII Residential Solid Waste Fee The localities Ii do collect such fee are: IP<"." InMadon Ad)ufted Real Estate Rate n .33 iorf3 sa0otl M0 .. -.0 tlsl,-80 anon wtl EJ 6 ait llOn axe BU.On...I fa, InMadon Ad)ufted Real Estate Rate n 278 Discussion: Having noted in a previous panel that the police integration and service enhancement was related to the body cameras, in a base budget of $35,926.00, said amount would be included in the budget for next year. However, the cameras themselves being paid for by one time sources, but this portion of the budget is built in as a base budget increase to support the body cameras. Council Member Lea asked if there was federal money for the body cameras; whereupon, Mr. Morrill remarked that the City would try to take advantage of any available grant funding, adding that there is such a great demand for the body cameras. Mr. Townsend interjected that the Obama Administration requested one time funding for the cameras; however, funding has yet to be appropriated by Congress; and in light of not knowing what the Federal response will be, the Administration plans to go forward and buy the body cameras out of one time sources, such as forfeiture money from assets that the Police Department received previously, as well as different funds received through said program. After further discussion regarding the process and whether there was a policy outlining the use of the body cameras, Mr. Townsend agreed to provide additional information to the Council, while emphasizing that the Police Chief thinks it is important rI1 to initiate the program and not wait until another fiscal year. He implied that if the program was not implemented, the City of Roanoke would be behind other cities comparable to its size. Since the Chief felt strongly about body cameras for patrol officers, noting that the matter had been discussed and deliberated about moving forward, and after looking at other cities, Mr. Morrill recommended that City Council approve the one -time funding source. As far as Council Member Rosen's concern for having a policy in place prior to purchasing body cameras, the City Manager stated that a briefing would be provided to the Council at a future meeting. At this point, Council Member Lea left the meeting (1:01 p.m.) prior to an overview of Outside Agencies. 279 In connection with the overview regarding outside agencies, Council Member Bestpitch inquired whether the City has a budget total in mind to be allocated for outside agencies, noting a total request of $6.8 million; whereupon, Ms. Merchant responded that the staff does not necessarily have a budget to allocate towards the requests, but was reviewing each request individually and making a recommendation based on how well the requested amounts aligned with the priorities for the organization and what outcomes they would have. The City Manager interjected that staff would bring back recommendations, along with necessary information. In summary, the City Manager indicated that the Budget Committee will look at expenditure reductions again, but also engage Council in a discussion about any options for revenue adjustments. He also called attention to three areas previously discussed -- the Meals Tax, Motor Vehicle License Tax and Real Estate — along with both the gross and the net increment in terms of revenue with respect to the 40% that would be shared with the School Division. Council Member Bestpitch suggested that the Budget Committee continue to look at expenditures, and perhaps consider a 1.5 percent in the Meals Tax, netting the City approximately $2.4 million after the dedicated amount to the School Division, and if the City increased the Motor Vehicle License Tax by $5.00, the net amount would be $25.00, the same level of some cities, netting $3 million to the City, which in his opinion, C would not require an increase in the Real Estate Tax since this tax effects some of the lower income and elderly property owners. Council Member Ferris recalled that there was a calculation made and presented to the Council at its February 2015 meeting that indicated if the City took the present value of the $20.00 Motor Vehicle License fee from the date that it was imposed back in the mid- 1990's to today, it would be $30.00. He expounded further that to keep the rate at the same purchasing power that existed when it was imposed, said tax would have to be about $31.00 or $32.00 per vehicle. Secondly, he understood that there were difficulties that certain groups- have; however, he too was concerned about a $.11/2 on the Meals Tax, being the same situation or same issue shared by the large distributors of food — specifically the Hotel Roanoke, the competitive issues that they face when bidding out a convention, and having to compete with jurisdictions that don't have a Meals Tax element, adding that would be his reservation of putting such a large burden on the Meals Tax alone. 280 In addressing the Real Estate Tax, Council Member Ferris summarized that a lot of lower income citizens have to pay the tax; however, they would pay a much lower percentage increase or amount of increase than those individuals with larger more expensive homes. He also commented on the Vice - Mayors position that the City needed to look at a balanced approach across the entire spectrum, while keeping in mind if the City was trying to buy the same amount of services for the same dollars 20 years ago, it would have to recognize that those dollars aren't constant and would need to make that reflective in any proposed rates. Vice -Mayor Trinkle recalled voting for a meals tax before, while expressing his support for a proposed increase even though he was still indecisive. Nonetheless, he believed if the City was looking at reducing the gap and planning for years ahead in the future, it needed to be incremental, not one demographic, not one industry and it really needed to be small steps, incrementally. In concluding his remarks, he did not believe the City necessarily needed to bring the budget back to pre- recession levels accounting for inflation, yet taking care of the gap, while doing it in a broad fashion incrementally was the way to go. Council Member Bestpitch echoed the need to continue the discussion, adding that the comments by the Council were very valid and demonstrates for those people that think that the easiest thing in the world for government to do is just raise taxes -- if it was true, the Council would have done it six years ago, but instead made reductions. He stressed that the Council have done everything that people have very correctly suggested be done with regard to budget cuts, especially in comparison to the current budget level to inflation adjusted dollars. Council Member Rosen mentioned a possible funding source, a transportation bill, being considered in the General Assembly that will increase funding to construction districts by $18 million to $44 million, which means that the City of Roanoke should have access to more transportation infrastructure dollars that would allow local funds to be replaced with state funds. Additionally, he continued that the State prioritization process now is to bring more parity amongst jurisdictions, such as one of the goals is make cities more equal to other jurisdictions since it pays the same taxes to the state, which again will free up money or allow the City to do more transportation infrastructure, and perhaps become a new revenue source next year. There being no additional comments by the Council, the budget briefing was received and filed. 281 E J At 1:49 p.m., the Mayor declared the Informal Session was declared in recess until 2:00 p.m. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -6. ABSENT: Council Member William D. Bestpitch -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. SCHOOLS: Inasmuch as no applications having been received in the City V Clerk's Office prior to the deadline on Tuesday, March 10, 2015, at 5:00 p.m., in connection with three upcoming vacancies for School Board Trustees, effective July 1, 2015, Council Member Ferris moved that the deadline be extended until Monday, March 16, 2015 at 2:00 p.m. The motion was seconded by Council Member Price. Noting that the deadline time and commencement time of the Council meeting were the same, Council Member Ferris amended his motion to reflect the time change to 5:00 p.m. The motion was seconded by Council Member Price and adopted. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: Mayor Bowers recognized the City of Roanoke's participation in the Welcoming Cities and Counties Project as helping to unite our community and ensure that are welcome. He presented a ceremonial copy of the proclamation to Amar Bhattari, Commonwealth Catholic Charities; Beth Lutjen and Pearl Fu, Local Colors. (See ceremonial copy of proclamation on file in the City Clerk's Office.) 00 'A ACTS OF ACKNOWLEDGMENT- SCHOOLS - YOUTH: Mayor Bowers recognized 12 students from the College of Holy Cross in Worchester, Massachusetts. MMM He presented each with a Certificate of Appreciation. At this point, Council Member Lea entered the meeting (2:38 p.m.). HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely 3360 Hershberger Road, N. W., appeared before the Council in regards to the City's process for terminating employees. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Two requests for public hearing from the City Manager. 01 TAXATION: A communication from the City Manager requesting that Council 'J schedule a public hearing for Monday, March 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Countryside Sportsplex, Inc., a Virginia non - stock, not for profit corporation, for tax exemption of real property in the City located at 2002 Highland Farm Road, N. W., Official Tax Map No. 6472303, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers-6. NAYS: None -0. (Council Member Bestpitch was absent.) 283 LEASES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such other date and time as deemed appropriate by the City Manager, to enter into a Lease Agreement with Magic Star Auto Sales, Inc. located at 2839 Peters Creek Road, N. W., was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) ANNUAL REPORTS: Annual Report of the Board of Zoning Appeals for Fiscal Year 2014 was before the Council. (See copy of the Annual Report on file in the City Clerk's Office.) Council Member Rosen moved that the report be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) LIBRARIES: A communication from R. Brian Townsend, Assistant City Manager for Community Development, regarding library activity at the Main Branch in downtown Roanoke, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the report be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD: Reports of qualification of Erin Hensley as an At -large City representative of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Max E. Davis ending December 31, 2016. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) Council Member Rosen moved that the report of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. •"' NAYS: None -0. (Council Member Bestpitch was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Main Library Renovation Project Recognized • Staff was recently notified that the American Public Works Association (APWA) Mid - Atlantic Chapter has selected the City of Roanoke's Main Library Renovation Project as an award - winning project. o. • The project was recognized in the category of "Structures— Project of the Year,' for projects less than $5 million. • Staff is now preparing an application to submit the project for the APWA National Award. LEAN Management Program Recognized: Inaugural Display of Vietnam Combat Art In commemoration of the Vietnam War 50th Anniversary, the City of Roanoke, County of Roanoke, Town of Vinton, City of Salem and Stonewall Jackson Chapter /AUSA will host the inaugural public viewing of Vietnam Combat Art. The exhibit will be on display in the Hollins University Ballator Gallery from Thursday, March 26 to Sunday, April 26, 2015, from 9:00 a.m. to 5:00 p.m. daily. Free and open to the public. There are presently 39 original pieces of art housed at the U.S. Army Center of Military History in Washington D.C. This artwork has never been Cviewing. • In February, the Ash Center for Democratic Governance and Innovation at the John F. Kennedy School of Government, Harvard University, recognized the City of Roanoke's LEAN Management Program as part of the 2015 Bright Ideas Program. • The City has worked with Virginia Tech to implement a training program to teach groups of city employees LEAN and LEAN Six Sigma principles. Additionally, Virginia Tech students in the Industrial and Systems Engineering Department conduct LEAN projects with city departments as part of their curriculum. • LEAN Management provides a framework for constantly improving our organizational performance and building upon steady, incremental improvements in everything that we do to meet and exceed our customers' changing expectations. • This is the fourth cohort recognized through the Bright Ideas program, an C initiative of the broader Innovations in American Government Awards program. • This year's cohort includes 124 programs from all levels of government — school districts; county, city, state, and federal agencies; as well as public - private partnerships —that are at the forefront in innovative government action. Inaugural Display of Vietnam Combat Art In commemoration of the Vietnam War 50th Anniversary, the City of Roanoke, County of Roanoke, Town of Vinton, City of Salem and Stonewall Jackson Chapter /AUSA will host the inaugural public viewing of Vietnam Combat Art. The exhibit will be on display in the Hollins University Ballator Gallery from Thursday, March 26 to Sunday, April 26, 2015, from 9:00 a.m. to 5:00 p.m. daily. Free and open to the public. There are presently 39 original pieces of art housed at the U.S. Army Center of Military History in Washington D.C. This artwork has never been Cviewing. :i During the Vietnam War, U.S. Army Special Services sponsored 10 teams of artists to serve four— to five -month tours. For 60 days, the artists traveled in Vietnam, experiencing the war with their contemporaries and documenting that experience through photographs, field sketches, and meticulous notes. Ten civilian artists also toured Vietnam in a similar fashion, and their art was donated to the Army. St. Patrick's Day Parade and Shamrock Festival • Friday, March 13 Lunasa at Jefferson Center, a traditional Irish instrumental outfit, will help kick off the St. Patrick's Day weekend with a performance Friday evening at the Jefferson Center. The show begins at 8:00 p.m., and tickets are available through the Jefferson Center's website. • Saturday, March 14 Shamrock Hill 5k and 10k Run starts at 8:30 a.m. with the race starting at approximately 9:15 a.m. Activities will start and finish near at the comer of North Jefferson Street and Gilmer Avenue, N. E., near Roanoke Catholic High School. Music and Crafts at Main Library — Before the big parade, Roanoke Public Libraries will offer a morning of music and crafts. • Blue Ridge C6ilidh, a local Celtic band featuring a 12 -string guitar and hammered drum, will play on the front lawn of the library from 10 to 11 a.m. • An arts and crafts comer will also be held in the Youth Services Department inside the library from 10 a.m. to noon. • The St Patrick's Day Parade starts at 11 a.m. and will run from Jefferson Street to Campbell Avenue, and Campbell Avenue to Williamson Road • Shamrock Festival will last from noon to 8 p.m. at Wells Fargo's Plaza, at the corner of Market Street and Salem Avenue. Performances will feature music from local and regional talent. • Corned Beef & Co.'s Celtic Celebration will be located in front of Corned Beef & Co., with live Celtic music from 1 to 5 p.m. • McDonald's Children's Area will be offered from noon to 5 p.m., and include face - painting, games, inflatables, and more. Location will be in front of the Taubman Museum of Art along Salem Avenue, and in Market Square. • The activities and parade are one of the largest St. Pat's Celebrations in the entire mid - Atlantic region. • More information about the downtown St. Patrick's Day celebration activities is available at: www.downtownroanoke.org /� �: DIRECTOR OF FINANCE BUDGET- EQUIPMENT - COMMONWEALTH'S ATTORNEY: The Director of Finance submitted a written report recommending appropriation of funds in connection with an acceptance of asset forfeiture revenue from the Department of Justice to offset a portion of the cost of an existing case management system in the Commonwealth Attorney's Office. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: (#40175- 030215) AN ORDINANCE to appropriate federal asset forfeiture funds from the Department of Justice (DOJ) for the replacement of the case management system for the Commonwealth Attorney's Office, amending and reordaining certain sections of the 2014 -2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 382.) Council Member Ferris moved the adoption of Budget Ordinance No. 40175 - C 030215. The motion was seconded by Council Member Lea and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) FINANCIAL REPORTS: The Director of Finance submitted the Financial Report of the City of Roanoke for the seven months ended January 31, 2015; and Roanoke City Public Schools for the six months ended December 31, 2014. (For full text, see copy of Financial Report on file in the City Clerk's Office.) Ms. Dameron provided a commentary on the City's financial results for the seven months and the Roanoke City Public Schools for the six months, noting that the year -to- date expenditures in FY15 increased 1.5% or $2.4 million compared to the same period in the prior year, primarily due to timing of expenditures; and that expenditures were expected to perform within the current budget level. 288 In conclusion, she reported that the City's unemployment rate as of December 5.2 %, compared to the U. S. unemployment rate of 5.6 %; the City's general and local tax revenues increased 3.7% in FY15 compared to the same period last year; and the City's financial performance would continue to be carefully monitored by the various departments, which were involved with oversight of the City's budgeting and financial processes. There being no further comments, the Mayor advised that the Financial Report would be received and filed, without objection by the Council. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. OTHER BUSINESS: PARKS - WATER: R. Brian Townsend, Assistant City Manager for Community Development, advised that the City of Roanoke would like to propose the vacation and release of public rights to maintain and operate Crystal Spring Park on a portion of real property owned by the Western Virginia Water Authority situated at 2012 Jefferson Street, designated as Official Tax Map No. 4060502 ( "the Authority Property'). He further advised that the City had operated the park for several years and in 2004, transferred the Authority property to the Water Authority and reserved the right to continue to maintain and operate the Park. It was noted that Carilion Services, Inc., has entered into an agreement with the Water Authority to purchase a portion of the Authority Property, and proposes to develop the parcel, whereby a substantial portion of the Park is situated on the Carillon Parcel, with the remaining portion of the Park located on other portions of the Authority property. Mr. Townsend pointed out that the City must release its rights to maintain and operate the Park in order for Carillon to proceed with the proposed development. He explained that the Planning Commission would hold a public hearing, make a recommendation to City Council; and thereafter, the Council would conduct a public hearing on the matter to determine whether to release and vacate the right of the City to maintain and operate, and the right of the public to use the Park. (For full text of the recommendation, see copy of document on file in the City Clerk's Office.) I •. Council Member Rosen moved that the City Manager be authorized to submit the appropriate request to the Planning Commission to release and vacate the right of the City to maintain and operate, the right of the public to use Crystal Spring Park; and execute such other documents and take such other actions as are necessary to effectuate, implement, and administer the request to vacate and release of the City's right to maintain and operate, and the right of the public to use the Park, in accordance with applicable law. The motion was seconded by Council Member Price. Inasmuch as he has a personal interest in the abovementioned matter, Vice - Mayor Trinkle submitted the following Statement: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda Item 10 regarding vacation of Crystal Spring Park because of my employment relation with Carillon. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 20° day of March 2015. S /David B. Trinkle David B. Trinkle" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) MOTIONS AND MISCELLANEOUS BUSINESS: Council Member Price announced that the first Black Heritage Celebration had been rescheduled for Saturday, March 7 at 12:00 Noon — 1:30 p.m., commencing at the MLK Statute on Henry Street. Ms. Price also mentioned she would be accompanying a delegation of four youth and a chaperone to Washington, D.C., on Saturday, March 7 to attend the National League of Cities Congressional Cities Conference. Council Member Rosen reported that Rob Catron, City's Legislative Liaison, would be in attendance at the City Council Meeting on Monday, March 16 at 2:00 p.m., to share information pertaining to action(s) taken by the General Assembly. 46071 COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her V knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6 NAYS: None -0. (Council Member Bestpitch was absent.) (Council Member Ferris abstained from voting regarding the City Managers Closed Meeting, only.) VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE - ROANOKE - BLACKBURG REGIONAL AIRPORT COMMISSION: The Mayor called attention to an upcoming vacancy created by Cynthia Lawrence as a City representative of the Roanoke- Blacksburg Regional Airport Commission ending March 9, 2015; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Cynthia Lawrence. There being no further nominations, Ms. Lawrence was reappointed as a City representative of the Roanoke - Blacksburg Regional Airport Commission for a four year term of office ending March 9, 2019, by the following vote: FOR MS. LAWRENCE: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE- PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to the upcoming vacancies created by Ssunny Shah, Troy M. Rech, Joshua T. Dietz and Archie Freeman, III, as members of the Parks and Recreation Advisory Board ending March 31, 2015; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the names of Ssunny Shah, Troy Rech, Joshua Dietz and Jerome Stephens. I 291 There being no further nominations, Messrs. Shah, Rech, and Dietz were reappointed; and Mr. Stephens was appointed to replace Mr. Freeman for three -year terms of office, each, ending March 31, 2018, by the following vote: FOR MESSRS. SHAH, RECH, DIETZ AND STEPHENS: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to the upcoming vacancies created by Lisa Y. Barksdale, Gail Kinzer Lewis, and Dennis B. Light ending March 31, 2015; and unexpired terms of office of Matthew Hogan and Patricia Johnson ending March 31, 2016, respectively, as members of the Fair Housing Board, whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the names of Lisa Barksdale, Dennis Light, Amanda C. Buyalos and Antwyne U. Calloway. There being no further nominations, Ms. Barksdale and Mr. Light were reappointed for three -year terms of office, each, ending March 31, 2018; and appointed Ms. Buyalos to fill the unexpired term of Matthew Hogan and Mr. Calloway to fill the unexpired term of Patricia Johnson ending March 31, 2016, respectively, as members of the Fair Housing Board by the following vote: FOR MS. BARKDALE, MS. BUYALOS AND MESSRS. LIGHT AND CALLOWAY: Council Member Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE -HOTEL ROANOKE CONFERENCE CENTER COMMISSION: The Mayor called attention to an upcoming vacancy created by the Honorable David B. Trinkle as the City Council representative of the Hotel Roanoke Conference Center Commission ending April 8, 2015; whereupon, he open the floor for nominations. Council Member Ferris placed in nomination the name of the Honorable David B. Trinkle. 3 L 292 There being no further nominations, Vice -Mayor Trinkle was reappointed as the City Council representative of the Hotel Roanoke Conference Center Commission for a four -year term of office ending ApriI8, 2019, by the following vote: FOR VICE -MAYOR TRINKLE: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. (Council Member Bestpitch was absent.) PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to the waiver of the City residency requirement of Katina C. Hamlar who currently serves as a member of the Personnel and Employment Practices Commission due to the relocation residence outside of the City. Council Member Price moved that the City residency requirement for Ms. Hamlar be waived in this instance. The motion was seconded by Vice - Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) There being no further business, Mayor Bowers declared the Council meeting adjourned at 5:34 p.m. APPROVED ATTEST, �' �T, v,,..,, Stephanie M.`Moon R nolds, MC David A. Bowers City Clerk Mayor 293 ROANOKE CITY COUNCIL — REGULAR SESSION March 16, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, March 16, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetinqs, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Sherman P. Lea (arrived late), Anita J. Price (arrived late), Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers, The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. At this point, Council Member Price entered the meeting (2:05 p.m.) The Mayor announced that several agenda items recommended for action by the Council would be taken out of order inasmuch as several Council Members have conflicts in their schedules and must leave prior to the conclusion of the 2:00 p.m. session. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- SCHOOLS: The Mayor recognized Jennifer Hatch, a seventh grade math teacher at James Breckinridge Middle School, who was named the Virginia Council of Teachers of Mathematics William C. Lowry Mathematics Educator of the Year for the middle school level; and he presented Ms. Hatch with a Gold Star Paperweight. 294 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council with regard to assistance to low income and impoverished citizens of the City of Roanoke. At this point, Council Member Lea entered the meeting (2:13 p.m.). Jim Thompson, 1328 Chapman Avenue, N. W., appeared before the Council regarding a rooster's crowing being a nuisance in his neighborhood. Although the City Code does not distinguish between roosters and hens, Mr. Thompson asked that the City Code be amended prohibiting roosters in residential areas with the City. The City Attorney stated that Mr. Thompson had been informed, within the last week, that even though the Animal Control Warden went to the neighbor in July 2014 to discuss the issue, and the Warden had made a determination, at that point, not to ^+ initiate any criminal proceedings in regard to the rooster, it did not preclude him from seeking relief through the courts or the City Code provides citizens with a private code of action to seek adjunctive relief in court. Mr. Callaghan further stated that some localities have amended their zoning ordinance to restrict certain types of animals in certain districts, primarily residential zones; however, if the City amended its Zoning Ordinance to eliminate poultry from a residential neighborhood, existing poultry in neighborhoods would be grandfathered. He stated that if the City Code is amended to limit the number of poultry to 10, the authority would fall under the police department, and the enactment would require City officials to ban roosters in other parts of the City, not subject to complaint. In connection with comments by the City Attorney, Council Member Ferris was of the opinion it was not necessary to amend the City Code, that prohibiting roosters City- wide could have a detrimental effect on the community as well as create an unnecessary burden on the Police Department. 295 Following lengthy dialogue regarding Mr. Thompson's concern about his neighbor's rooster, Council Member Price moved that the matter be referred to the City Manager for review and report to Mr. Thompson and the Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Lea, Price, Rosen and Mayor Bowers -4. NAYS: Council Members Bestpitch, Ferris and Vice -Mayor Trinkle -3. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to an additional request for a Closed Meeting from Council Member Sherman Lea, Chairman, Roanoke City Council Personnel Committee, to discuss Council- appointed officers' salaries. CITY COUNCIL: A communication from the Mayor requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that the Council concur in the request of the Mayor as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. CITY PROPERTY - PURCHASE /SALE OF PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss or consider acquisition of real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 296 Council Member Lea moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. BLUE RIDGE BEHAVIORAL HEALTHCARE: A communication from the City Clerk advising of the resignation of The Reverend Erin Hensley as an -At large City representative of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Max E. Davis ending December 31, 2016, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. CIRCUS - ANIMALS: A report of the City Attorney recommending that City Council take no action to ban circus performances involving wild and exotic animals at this time was before the Council. (See copy of report on file in the City Clerk's Office.) Council Member Lea moved that the report be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. 297 BLUE RIDGE BEHAVIORAL HEALTHCARE - COMMITTEES: A communication from Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare Board of Directors, recommending concurrence in the appointment of Gregory Hamilton as an at- large Board appointee of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Daniel E. Karnes ending December3l, 2015, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the recommendation as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0 OATHS OF OFFICE -CITY PLANNING COMMISSION - ARCHITECTURAL REVIEW BOARD: Reports of qualification of Karri B. Atwood as a member of the City Planning Commission to fill the unexpired term of Mark Futrell ending December 31, 2016; and Christopher M. Vail to replace Barbara Botkin as a member of the Architectural Review Board for a term ending October 1, 2018, were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Lea moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from Sherman P. Lea, Chairman, Roanoke City Council Personnel Committee, requesting that the Council convene in a Closed Meeting to discuss a personnel matter, being the salaries of the Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See copy of communication on file in the City Clerk's Office.) Council Member Lea moved that the Council concur in the request as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF COMMITTEES: LEGISLATION: Court G. Rosen, Chair, Legislative Committee, commented that overall the last legislative session was very encouraging for the City of Roanoke, noting a number of things that were accomplished including the 1 -73 compact, the City Charter legislation, qualified immunity and other items that were in Roanoke's legislative package, and was successfully enacted into law. �+ At this point, Robert Catron, Roanoke Legislative Liaison, gave an update on the following legislative items: Roanoke Legislative Priorities City Charter legislation passed (Senators Edwards and Stanley and Delegate Head) • Qualified immunity for blood samples passed (Senator Edwards) Line of Duty Act legislation requires VRS and DHRM to review JLARC recommendations and return a report by October 1, 2015 to the General Assembly on how to modernize and pay for the Line of Duty Act benefits The Historic Rehabilitation Tax Credit was saved for another year; however, the bill sponsor (Hugo) intends to review all tax credits for the purpose of tax reform • 1 -73 Transportation Compact created (Stanley) • No legislation was passed that would harm passenger rail service returning to Roanoke • Transit capital funding to increase by $40 Million per year (HB 1887, Jones) • We were able to secure a guarantee from the Department of Social Services that Sabrina's Place will be able to compete for anti - domestic violence grants (Rasoul) rp •. • Legislation to allow localities ban plastic bags because they are a public nuisance passed the Senate 20 — 16, but was tabled in the House Commerce and Labor Committee (McWaters) • Legislation that would repeal that City procurements must be published in the newspaper and instead require that procurements be published on Virginia's ..eva.virginia.gov" Internet procurement portal was again defeated (Head) • A new Juvenile and Domestic Relations Court Judgeship was funded in the Roanoke Circuit Public Education • Legislation passed the House and was again defeated in the Senate Commerce and Labor Committee that would allow School Boards to set a start date prior to Labor Day Funding for K -12 was largely held harmless • No effort was undertaken to create an urban Schools Task Force to review the challenges, identify best practices and make recommendations for how to improve public education in Virginia's urban school districts, Senator Edwards pointed out that this can be done via a Governor's Executive Order or by a decision by the Secretary of Education to create one Transportation Funding • The General Assembly passed a completely new transportation funding policy (HB 1887, Jones) • Among other provisions, the legislation: o Establishes the high - priority projects program and the highway construction district grant program o This legislation replaces the $500 million annual allocation made by the CTB and the 40 -30 -30 allocation formula to the primary, secondary, and urban highways with a new allocation of funds o Beginning July 1, 2020 after funds are set aside for maintenance of highways, the remaining funds are allocated in this manner: • 45% to state of good repair purposes (def: improvement of deficient pavement conditions and improvement of structurally deficient bridges) • 27.5% to the high priority projects program (def. projects of regional or statewide significance, such as projects that reduce congestion or increase safety, accessibility, environmental quality, or economic development) • 27.5% for the highway construction district grant program The CTB will solicit projects and strategies from local governments for consideration in the applicable highway construction district's grant program Projects and strategies will be screened, evaluated, and selected by the CTB according to the process established pursuant to subsection B of Section 33.2 -214.1 (HB 2) but shall be within a highway construction district and not outside such highway construction district 300 :• Projects and strategies from localities within a highway construction district shall be scored against projects and strategies within the same highway construction district Only those candidate projects and strategies submitted by a locality shall be funded State Budget Update, key items • $30 Million reversion for aid to localities was eliminated saving Roanoke about $650,000 • Provides 2% pay increase for state supported local employees • Budget funds state's share for a 1.5% pay increase for teachers and gives localities flexibility on when and how to fund their share of the pay raise • Funds 4th Quarter per diems for state responsible prisoners in regional jails • HB 599 (police department) funding restored to 2014 levels • State reimbursement for regional jail construction, expansion or renovation was reduced from 50% to 25% • State funded $187 Million VRS payment to get VRS funded status to 90% • Virginia Housing Trust Fund receives $4 Million each budget year for affordable rental housing loans and grants • Funds $5 Million in FY 16 for 50% matching grants to localities to reduce stormwater runoff pollution • Directs DRPT to study the ability of private operators (including TNCs such as Uber and Lyft) to provide paratransit services Ethics Bill (Conflict of Interest Act) • It is highly likely that Governor McAuliffe will offer amendments to the General Assembly passed bill (HB 2070 Gilbert, SB 1424 Norment) • The bill includes: o $100 cap on gifts - tangible and intangible - from lobbyists, companies or organizations that employee lobbyists or a business that does - or attempts to do - business with the state or a locality o The gift reporting threshold remains at $50 o Effective date is January 1, 2016 o Exceptions to the gift cap: • Widely attended events (25 or more attendees, open to the public) • Gifts from personal friends, spouse (legislation creates a friend test) • Travel paid for by third parties (must first be approved by the Virginia Conflict of Interest and Ethics Advisory Council) o Other provisions impacting local government officials: • Official travel paid for by a locality is not a gift, it's official business • Out -of -State travel paid for by a locality must be reported • Local officials will file their forms locally, not with the Ethics Advisory Council I 301 Public Safety vs. Privacy Issue • HB 1673 (Anderson) and SB 965 (Peterson) restrict the use of technology to collect and maintain information outside of an investigation; the legislation: Provides that unless a criminal or administrative warrant has been issued, law enforcement and regulatory agencies shall not use surveillance technology to collect or maintain personal information where such data is of unknown relevance and is not intended for prompt evaluation and potential use respecting suspected criminal activity or terrorism by any individual or organization authorizes law- enforcement agencies to collect information from license plate readers, provided such information is held for no more than seven days and is not subject to any outside inquiries or internal usage, except in the investigation of a crime or missing persons report; after seven days such collected information must be purged from the system unless it is being utilized in an ongoing investigation adds to the definition of "personal information" vehicle license plate numbers and information that affords a basis for inferring an individual's presence at any place At this point, Council Member Price left the meeting (2:55 p.m.) Veto Session and Questions • The General Assembly will reconvene on April 15, 2015 to address Governor McAuliffe's vetoes and amendments to the State Budget and all legislation. • Questions about the Legislative Session or Other Issues? (See copy of the Legislative Session Final Report on file in the City Clerk's Office.) In connection with the Historic Rehabilitation Tax Credit that was saved for another year; Council Member Bestpitch wondered if a task force or committee was going to be established to review the tax credits or whether Delegate Timothy Hugo would review the credits personally. Mr. Catron responded that a joint committee of senators and delegates has been established to review all of the tax credits and to make a recommendation as to which ones to delete or remove from the State Code, adding that the joint committee has met several times; however, no recommendations have been submitted. He indicated that their recourse is to apply a blanket sunset clause to ensure that all tax credits must be renewed, which would allow the credits to be removed and causing all of the funding to come through the General Assembly. Council Member Bestpitch suggested that a list as to meeting times of the joint committees be tracked and sent to the Council. 302 In connection with creating an Urban Schools Task Force, Roanoke City School Board Trustee Annette Lewis provided an update, stating that there was a State -wide Task Force in place; and that Superintendent Rita Bishop had been invited to be a member. Following additional comments and /or other remarks pertaining to the legislative report, School Board Trustee Lewis thought it had been an excellent year as far as being kept up -to -date; and she was most appreciative for the assistance involving Sabrina's place, a program that is very important to the community. Ms. Lewis reminded the Council that Roanoke County Schools have a waiver due to a budget amendment, as a result of a grandfather clause, sponsored by The Honorable Stephen D. Newman, representative for the 23`d district that consists of a portion of Roanoke County, and as a result of said waiver, Roanoke City Public Schools will open again prior to Labor Day even though the School Division can't seem to get the legislation passed. With regard to the pay increase for teachers, she mentioned that the 1.5% increase is for standards of quality staff, which includes some administrators and the requirement by the State, is based upon the school size and teachers that fall under said category. Lastly, School Board Trustee Lewis reported that Roanoke City Schools would use the Fund Balance to continue to provide such quality services, and the Division made a decision to be equitable and fair to all of its staff, not just give a 1.5% increase to SOQ staff, but it wanted to close the gap for retaining teachers who seemed to leave the school district; and therefore, the Board decided on a 2% increase. Without objection by the Council, the Mayor stated that the Update would be received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: BUDGET: Continuation of FY2016 Budget/Financial Planning Work Session followed Item 11. — Motion and Miscellaneous Business. (Pages 315 -322) I 303 ITEMS RECOMMENDED FOR ACTION: HUMAN SERVICES - HOUSING - BUDGET - GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds for a supportive services grant from the U. S. Department of Housing and Urban Development to the City of Roanoke Homeless Assistance Team for a one year period beginning February 1, 2015. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40176 - 031615) A RESOLUTION authorizing acceptance of a grant by the U. S. Department of Housing and Urban Development to the City of Roanoke Homeless Assistance Team, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 382.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40176 - 031615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40177 - 031615) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 383.) 304 ^ Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40177 - 031615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) DONATIONS- CREDIT UNIONS - LANDSCAPE - ENVIRONMENTAL QUALITY - BUDGET: The City Manager submitted a written communication recommending Acceptance of a donation of funds from Member One Federal Credit Union as part of the City's "Beautify Roanoke Interchanges through Enhancement" (BRITE) Program to assist the City with the maintenance of the landscaping in the southeast quadrant of the Routel- 581 /Williamson Road interchange, and specifically an educational component regarding the environmental impact of stormwater run -off. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: .. ( #40178 - 031615) A RESOLUTION accepting a donation of funds from Member One Credit Union to the City as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the maintenance of the landscaping in the southeast quadrant of the interchange of 1 -581 and Williamson Road; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation; and expressing the City's appreciation for such donation. (For full text of resolution, see Resolution Book No. 77 page 384.) Council Member Bestpitch moved the adoption of Resolution No. 40178- 031615. The motion was seconded by Vice -Mayor Trinkle. In response to Council Member Bestpitch's request for background information regarding the donation from Member One Credit Union; and if there were other opportunities along the same lines that he might wish to emphasize, the City Manager reported that Member One Federal Credit Union recently approached the City to express interest in enhancing the southeast quadrant of the Route 1- 581NVilliamson Road interchange, and adding an educational component regarding the environmental impact of stormwater run -off. ^ 305 Mr. Morrill advised that Member One and the City of Roanoke will use this project to educate the community on the benefits of mitigation strategies, such as rain gardens, to improve drainage and water quality; and that Member One's donation of $20,000.00 will be used for both the landscaping and the rain garden at this location and further enhance this gateway into the City. He further advised that the BRITE program focuses on the 1- 581 /Route 220 corridor and other high - profile locations; and the program is jointly administered by Economic Development and the Transportation Division of Public Works. He noted that the BRITE participants to date include Lamar Advertising (1- 581 /Orange Avenue interchange), Oakey's Funeral Home (Hershberger RoadNalley View Boulevard interchange), Hometown Bank (U.S. Route 220 /Franklin Road interchange), and Branch ManagemenUPiggly Wiggly (Riverland Road Roundabout). There being no additional comments from the Council Members, Resolution No. 40178 - 031615 was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) Council Member Bestpitch offered the following budget ordinance: ( #40179 - 031615) AN ORDINANCE to appropriate funding from Member One Federal Credit Union to the BRITE 581/Williamson Road Landscape project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 385.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40179- 031615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) SCI• CITY CODE - ANIMALS: The City Manager submitted a written communication recommending an Amendment of Chapter 6, Animals and Fowl, Code of the City of Roanoke (1979), as amended, to define the position of an animal warden as a civilian employee and to ensure that animal wardens have the same meaning and authority as an animal control officer as defined in Section 3.2 -6500, Code of Virginia (1950), as amended; and to increase the exemption age of dogs kept on residential property from four months to six months to be consistent with the City's Zoning Ordinance. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40180 - 031615) AN ORDINANCE amending and reordaining Chapter 6, Animals and Fowl, changing the term animal control officer to animal warden throughout as defined in Virginia Code §3.2 -6500, as amended; Section 6 -2, Designation and general duties of animal wardens, Article I, In General, Chapter 6, Animals and Fowl; Section 6- 27(b), Limitations on keeping, Division 1, Generallv, Article II, Dogs Generallv, Chapter 6, Animals and Fowl, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 386.) .. Council Member Bestpitch moved the adoption of Ordinance No. 40180 - 031615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) HUMAN SERVICES -CITY EMPLOYEES - BUDGET: The City Manager submitted a written communication recommending authorization to renew the contract dated February 6, 2013, between the City of Roanoke on behalf of City's Department of Social Services and Carilion Medical Center for two Outstationed Medicaid Eligibility Workers for two additional and successive one year periods. (For full text, see communication on file in the City Clerk's Office.) 307 Council Member Bestpitch offered the following resolution ( #40181 - 031615) A RESOLUTION authorizing the City Manager to execute a renewal of the Outstationed Eligibility Worker contract dated February 6, 2013 ( "Contract "), between the City of Roanoke on behalf of its Department of Social Services ( "City "), and Carilion Medical Center ("Carilion "), for the placement by the City of an outstationed Medicaid eligibility worker(s) at Carilion, for two successive, additional, one year terms, and authorizing the City Manager to execute any necessary documents required to accept such contract. (For full text of resolution, see Resolution Book No. 77, page 392.) Council Member Bestpitch moved the adoption of Resolution No. 40181 - 031615. The motion was seconded by Council Members Lea and Ferris. Due to his employment with Carillon Medical Center, Vice -Mayor Trinkle read the following statement regarding his abstention from voting and any discussion of the matter: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item 7.aA., regarding the authorization to renew a contract between the City's Department of Social Services and Carilion Medical Center for two Outstationed Medicaid Eligibility workers because I have an employment relationship with an affiliate of Carilion Medical Center. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness my signature made this 161h day of March 2015. S /David B. Trinkle David B. Trinkle" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) There being no comments and /or questions by the Members of Council, Resolution No. 40181 - 031615 was adopted by the following vote: AYES: Council Members Lea, Rosen, Bestpitch, Ferris, and Mayor Bowers -5. NAYS: None -0. (Council Member Price was not present when vote was recorded.) (Vice -Mayor Trinkle abstained from voting.) M Council Member Bestpitch offered the following budget ordinance: ( #40182- 031615) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia and Carilion Medical Center for outstationed eligibility workers, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 393.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40182- 031615. The motion was seconded by Council Members Lea and Ferris and adopted by the following vote: AYES: Council Members Lea, Rosen, Bestpitch, Ferris, and Mayor Bowers -5. NAYS: None -0. (Council Member Price was not present when vote was recorded.) (Vice -Mayor Trinkle abstained from voting.) EASEMENTS -STORM DRAINS: The City Manager submitted a written communication recommending authorization to acquire certain real property rights �* needed in connection with the Trevino Circle /Monterey Road Stream Restoration and Channel Improvements Project. - (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40183- 031615) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Trevino Circle /Monterey Road Stream Restoration and Channel Improvements Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 394.) Council Member Bestpitch moved the adoption of Ordinance No. 40183- 031615. The motion was seconded by Council Member Rosen. .1 The City Manager reported that as part of the FY2016 Capital Improvement Program, staff requested City Council appropriate $1.92 million for storm drain improvement projects, which funds would be matched with $1.62 million in Virginia Department of Transportation Revenue Sharing funds, plus an additional $500,000.00 in stormwater utility operating funds. Mr. Morrill added that the Stream Restoration project would improve downstream water quality within the Tinker Creek watershed while providing adequate stormwater conveyance capacity and stabilization measures to the existing stream channel. Following the City Manager's remarks, Ordinance No. 40183 - 031615 was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) ENVIRONMENTAL SERVICES - EMERGENCY MANAGEMENT-STREETS- GRANTS: The City Manager submitted a written communication recommending authorization to acquire and demolition certain real property located at 1906 Laura Road, N. W., designated as Official Tax Map No. 6140322, which is subjective to repetitive flooding, under the Federal Emergency Management Agency's Hazard Mitigation Grant Program. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#40184- 031615) AN ORDINANCE authorizing the acquisition and demolition of certain property located at 1906 Laura Road, N. W., which is subjective to repetitive flooding, under the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grant Program ( "Program') in coordination with the Commonwealth of Virginia Department of Emergency Management, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 395.) Council Member Lea moved the adoption of Ordinance No. 40184- 031615. The motion was seconded by Council Member Ferris. 310 Following comments from the Assistant City Manager for Operations that the project originally consisted of acquisition and demolition of two real properties within the Federal Emergency Management Agency Hazard Mitigation Assistance Program (FEMA) floodway prone to flooding, and inasmuch as the owners of one of the two real properties were no longer interested in selling their property to the City was removed, Ordinance No. 40184 - 031615 was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) COMMENTS BY CITY MANAGER. The City Manager offered the following comments: St. Patrick's Day Activities • Before the big parade on Saturday, Roanoke Public Libraries held events to offer a morning of music and crafts at the Main Library. • Staff reported that 463 people stopped by the library to enjoy the Celtic band Blue Ridge Ceilidh, which performed from 10:00 am to 11:00 a.m.; and to participate in an arts and crafts corner in the Youth Services area of the Library. • Despite the rain, this year's McDonald's St. Patrick's Day Parade kicked off the celebration with a great crowd and over 100 wonderful entries. • This year marked the first time that the parade was televised from beginning to end, thanks to our partners at WDBJ -7. • After the parade, the rain returned and Downtown Roanoke restaurants and indoor venues were packed with people. • Once the rain subsided, the Shamrock Festival and Corned Beef and Co. Celtic Celebration was another great draw for locals and visitors alike. Art by Bus • This spring, buses in the Roanoke Valley will carry more than passengers: they will also carry art, literature, and music through a program called Art by Bus. • This is collaboration between RIDE Solutions; the City of Roanoke Arts Commission; and the Greater Roanoke Valley Transit Company, which operates Valley Metro, the Star Line Trolley, and the Smart Way bus services. • Goal is to bring more awareness of the city's regional art collection. As part of this program: 311 • Four works of art from the city's public art collection will be displayed on the outside of 4 Valley Metro buses. • Melanie Almeder, a professor at Roanoke College, will serve as our Transit Resident and ride buses in March and April to write about her experiences, the people she meets, and the neighborhoods she travels through. • Local musicians will perform a series of short concerts on the Star Line Trolley. Performances will cover a wide variety of music styles. • More information on Art by Bus and the participating artists can be found at ridesolutions.orq /artbvbus. 37th Annual Clean Valley Day • Saturday, April 11 • Clean -up will occur from 9:00 a.m. to 12:00 Noon. • Citizens are encouraged to volunteer for this valley -wide cleanup event • Volunteers can pick their spot —a park, playground, roadside or a stream bank —or their very own neighborhood; anywhere litter has accumulated. • The city collects an average of 10 to 12 tons each year as the result of this event, and takes it to the Roanoke Valley Resource Authority for disposal. • Register at www.cleanvallev.org. Career. Lifestyle & Financial Fitness Fair • Monday, April 27 • Berglund Center inside the Special Events Center • 8:30 a.m. to 1:00 p.m. • The event is being held in conjunction with the offices of Congressmen Bob Goodlatte and Morgan Griffith. • The event will feature: • vendors representing area businesses seeking new employees; • lifestyle organizations creating awareness of amenities and volunteer opportunities; • educational entities sharing their curriculum; and • financial organizations which will educate attendees on resources, as well as ways to save money and to structure their finances moving forward. • Sponsors include the City of Roanoke Department of Economic Development, the Renick Group, American National University, Roanoke Valley SHRM, and the County of Roanoke Department of Economic Development. 312 Potholes • With severe cold, the City has experienced an increase in the number of potholes on our streets • Crews will be using cold patch materials to fix these until the weather warms up and permanent asphalt materials are available • Staff anticipate being able to obtain the additional materials needed soon • To reduce the number of potholes resulting on streets after future severe weather events, more funding will be needed for the street paving program and the paving must be done more frequently. CITY ATTORNEY: TAXES -CITY TREASUER: The City Attorney submitted a written report recommending authorization to direct the City Treasurer to refund an overpayment of an erroneous assessment of real estate taxes on real property located on Edmunds Avenue, N. E., designated as Official Tax Map No. 3222217. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40185 - 031615) A RESOLUTION authorizing and directing the City Treasurer •^* to refund an overpayment of an erroneous assessment of real estate taxes, including any penalties and interest, on real property located on Edmunds Avenue, N. E., Roanoke, Virginia, bearing Official Tax Map No. 3222217, owned by Wayne Eubank ( "Parcel 3222217 "), for the 2014, 2013, 2012, and 2011 tax years, together with interest at the annual rate of 10% , in accordance with the provisions of Section 58.1- 3981(A) of the Code of Virginia (1950) as amended; ratifying the recommendation of the Director of Real Estate Valuation to correct an erroneous assessment of real estate taxes on another parcel of real estate located on Edmunds Avenue, N. E., Roanoke, Virginia, bearing Official Tax Map No. 3222215, owned by Sandra Lee Overstreet ( "Parcel 3222215 "); authorizing the proper City officials to take such other actions as may be necessary to implement, administer, and enforce the correction of the assessments of Parcel 3222217 and Parcel 3222215; upon certain terms and conditions, and dispensing with the second reading of this ordinance by title. (For full text of resolution, see Resolution Book No. 77, page 396.) 313 Council Member Ferris moved the adoption of Resolution No. 40185 - 031615. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: ( #40186 - 031615) AN ORDINANCE to appropriate funding from the Federal government, the Commonwealth, local and private agency grants for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 397.) Council Member Rosen moved the adoption of Budget Ordinance No. 40186- 031615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) 314 DIRECTOR OF FINANCE: BOND RATING: The Director of Finance reported that the City of Roanoke had a successful competitive bond sale on March 10, 2015, with the winning bid being awarded with a 2.75% True Interest Cost, which was excellent given the 11 -year average life of the structure; and added that Fitch Ratings and Standard & Poor's affirmed Roanoke's AA+ /Stable Outlook rating. Ms. Dameron shared the presentation made to the rating agencies during the Department's update call, noting that the team presenting the information represented the City well, demonstrating the City's strong operational and financial management, strong economic development projects, both completed as well as ongoing, and the excellent quality of life afforded Roanoke's residents and visitors. (See copy of report and presentation on file in the City Clerk's Office.) Without objection by the Council, the Mayor advised that the report would be received and filed. TAXES: The Director of Finance submitted a written report recommending establishment of the percentage reduction for personal property tax relief for the 2015 tax year. -+ (For full text, see report on file in the City Clerk's Office.) » Vice -Mayor Trinkle offered the following resolution: ( #40187 - 031615) A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2015 tax year. (For full text of resolution, see Resolution Book No. 77, page 398.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40187 - 031615. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when vote was recorded.) c 315 UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: LEGISLATION - CIRCUS: With regard to Consent Agenda Item C -4, Council Member Bestpitch concurred in the City Attorney's recommendation that City Council take no action to ban circus performances involving wild and exotic animals at this time. He echoed the public's concern about the ethics of keeping animals in captivity; and based upon the City Attorney's overview of the matter, he believed it was more effective as a grass -root initiative. In conclusion of his comments, Council Member Bestpitch recommended that the matter be referred to the Legislative Committee for discussion to ask the General Assembly to review the question on a state -wide basis. In connection with the continuation of the Budget/Financial Planning Work Session FY2015 -2016, the City Manager gave an overview of the budget beginning with Fiscal Year 2007, prior to the down spiral of the housing market, whereby Council reduced the real estate tax rate from $1.21 to $1.19. He pointed out through that time the City made expenditure cuts every year since 2009 that have had an accumulative impact of reducing the budget by $31 million annually. Amelia C. Merchant, Director, Management and Budget, gave the following update on the Budget for Outcomes process, revenue adjustments and expenditures, and balance options: 316 -„ BFO Process Update - Where We Are Now — Priority Teams made final funding recommendations to Budget Committee — Revenue updates — Budget Committee made further expenditure adjustments and developed balancing options Revenue Adjustments Since March 2nd Goeml Poperyl Oaer total lace, Pt sift Fees aid lie eses Faes aM FOR arms ""', It ana tae W WI4YNapery .28 aM 14;e89A Fe 14ag" C[nnolee am OMs Fe e4leg bmt FeoLnl aid 5La Cse ge, MR aka, 11, al Stakes Offer faun ees 10416 .nI FI,16 a.�MAe J S106Dr9100 $ Im 1811.® 1 2263W 8 ImAVIZIG $ GMVAY 1416 �GrofebY FYti (DGIIn.J Ms M1gbu Elsa at (06641.( Eebnat. Fun FY1s 6 eo1s41As FOa 341111 41011/16115 AWPI14 M = Eebmab - 161JII) BMO.t S106Dr9100 $ Im 1811.® 1 2263W 8 ImAVIZIG 13 0mm iJ,1R111 TS,T54JIM - Tsj54jlm 1961wo I,Ixmo 1,196,® - 1.19511!1 %MG 1216= I.M.= - 1259=0 0113111, M = %I.® - 161JII) R6m9 2?OJ3= Minnow - 9317001 IJWm0 Mix= 4131125Am - mow= 123010 8.161/1 8251.® 15610 8.419= 27810 2055/1 2.11.® - 2920)1 2X= tMlm 61911K) 649= A510 82G0.I4e.0M / 2GG,Y3.000 1 334.000 1 216.662.000 p Gj 11.000 4 At this point, Mayor Bowers relinquished the Chair to the Vice -Mayor for an important telephone call (4:29 p.m.) 317 Initiatives for Service Sustainabilitv RCPS 1.5104 h*WX 2910 1,667,000 March 20 Variance ($5,394.900) Adjustments Expenditure (740.038) Body C. 36,9� F"� MAW Ul n Yo h Servbas 116,156 ORR FIM RaP T..hngbqy Cap- 600A00 kYYaar,t•wa 900.005 'R IWAW SOMM" P March 16 Reconciliation February 20 Variance Adjustments ($9.997,154) Expenditure (2,945.254) Revenue Estimate 1,667,000 March 20 Variance ($5,394.900) Adjustments Expenditure (740.038) Revenue Estimate 384.000 March 166 Variance ($4.270,862) 6 318 Revenue History ,.�. ..� . .... .... .... ,.,, .... Imo,;:., Revenue for all iscalyean have been adjuste dfor tm1 rate changes and day care revenue for compambildy gs.1lie._re(.n,._nG milal ion a.11u: r..1 Ru'pins [.mrtr m- "W.lull,c 5 - Year Forecast 1 REVENUES. EXPENDITURES & UNASSIGNED FUND BALANCE 350.0 8300.0 8250.0 8]00.0 1150.6 RtOME FT]O1FE "NUF K"IFF MWIN FF 90HF R9090F RWWRVAMA,CE 10.0 I(A9) $(,I) 1(31) I(a 1) IP.O I(AS) VAR tl1E 1500.1 1221.1 191.1 191.9 92Nd 15,51 1302.2 �REVE,YE 1000.1 $2N.1 1200.8 IVIA 6291.2 1295., 6N2., ES PH LIT 0RE1 $NO.1 9221.1 1211.1 1210.t 1296.2 0"2.9 $2u.3 8 319 In connection with the 5 -year Forecast, the City Manager responded that in past years, the City was growing three — five percent just on revenue growth, which would have equated to nearly $300 million, if the recession and the state cuts had not occurred. Real Property Tax Neighbors and VA First Cities NaDGTX 1.24 N<VpOrtNwk 122 NOIDR 11 voamom 1.24 1.20 Ro .Ok <cry 1.10 ly�O1D V9 .I1 R ®fOk! COI Ip; 'fl8 Sa km 1' 16 0'0 0.2 04 O.R O'S 1�0 1 2 l)0[ fli! P� jlm M3fetllU ,01N. 9i�R<_mkkb� CO[(.'ef C<�tf Ef V1DIC 5l NIX ID1J lil flHli Real Property Tax Rate Comparison 1 4 $ 9 < �� pff WLap� mJron -f AD -W Obn4n. 4aXwn W.<c 1 -fOf boon WnOlt uo aia Die eio fm uo fu . •es wme me ame 1!! 10 320 Median Value Single Family Home R/E Tax paid on Median Value Single Family Home °*i ai I M. Meals Tax Neighbors and VA First Cities ).6 7.4 ).6 DD 1D SD 3D w sn 60 TD Hn sO =; hB Copnraftrbfrn kse1aR20874tiBf 1 •\ 1 xarpbn •:.9011 Nr'c • 6a191h . _�,��� ,.I� 6'6 -66 �. 6.0 ■. 6.6 Pftbannub PlNman9 � e"Go at • •' I u1MBWp BBF•uq , I;nna6uq aB aun4 •bal � 6.0 66 :a6 6.0 ).6 7.4 ).6 DD 1D SD 3D w sn 60 TD Hn sO =; hB Copnraftrbfrn kse1aR20874tiBf 1 •\ 1 Motor Vehicle License Tax Neighbors and VA First Cities M W`1 w wflnlln 4f.f 321 [f li s .o if m a s a y 13 Balancing Scenarios urrp bn d w.:.c • RWS 1 ]1 ]f xe ]e ]O ]f I fO wlM n.anf ' In q(• . Sung Cbun�• I ' I /eCUq J ]O Olfm 4f.f 321 [f li s .o if m a s a y 13 Balancing Scenarios Gross revenue targa = $7.12 million 14 RWS �� 11 +2x +31J aptB FitsaJID A2611� 4fxez.� >RIA� 7s3761m Fd7sim Faml® 92 +St +73 +Wm F.z]s)ID S-9 = F.tt]2)ID FJ1X16 36b28)m 1511!1 i1.Jm031) F�1Jm F.'1C61m F.]mJUP Gross revenue targa = $7.12 million 14 322 During the deliberations, Council Member Price entered the meeting (5:11 p.m.). Following extensive dialogue resulting from the different variations to each of the abovementioned three scenarios in terms of balancing the budget, the City Attorney opined that it was necessary Council Member Ferris moved that a public hearing be scheduled to discuss raising the Real Estate Tax rate up to $.04 for a total amount not to exceed $1.23. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was not present when the vote was taken.) Operating and Capital Budget Development Next Steps • Legal Advertisement for Real Estate rate — March 24, 2015 • Council Briefing — April 6, 2015 • Recommended Budget Presentation — April 20, 2015 • Public Hearing —April 23, 2015 • Council Briefing /Budget Study — May 4, 2015 • Budget Adoption —May 11, 2015 16 (See copy of presentation on file in the City Clerk's Office) At 5:20 p.m., the Vice -Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room; and thereafter, to be reconvened at 7:00 p.m., in the Council Chamber. (Mayor Bowers entered the Closed Meeting at 5:50 p.m.) 323 At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. SCHOOLS: Mayor Bowers announced that 12 applications had been received in the City Clerk's Office prior to the 5:00 p.m. deadline at the close of business today, and the following eight applicants were selected for interviews to fill the three upcoming vacancies on the Roanoke City School Board, commencing July 1, 2015, for a term of three - years, each: Mark K. Cathey Charles L. Downs, Jr. Reverend Timothy P. Harvey 324 Mary B. Nash Stedman A. Payne, Jr. Susan R. Reese Laura D, Rottenborn Richard "Dick" M. Willis The Mayor further advised that the eight applicants would be interviewed during the April 6 Council Meeting at 2:00 p.m., offering a five minute presentation, followed by questions of the Council, with the option to ask additional questions during a Closed meeting, if necessary; a public hearing to be schedule for Monday, April 20 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments regarding the appointment of any of the abovementioned applicants; and on May 4 or May 18, selecting three applicants to serve on the Roanoke City School Board. OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: A Petition for Appeal filed by Dr. Stephen Rosenoff and 202 Market Street, d /b /a Stefano's on the Market, appealing a decision of the Architectural Review Board denying his request to approve already installed 7'x 8' roll -down, fire retardant, enclosure material having clear vinyl openings, to the inside face of the two existing awnings on the west side of the building at 202 Market Street, S.E.. the matter was before the Council. (See Petition for Appeal on file in the City Clerk's Office.) Vice -Mayor Trinkle advised of a personal conflict of interest, noting that he would reframe from participating in any discussions, and read the following prepared statement for the record. "STATEMENT OF CONFLICT OF INTEREST" "I, David B. Trinkle, state that I have a personal interest in agenda item CA in the evening session of City Council on March 16, 2015, regarding the appeal filed by Dr. Stephen Rosenoff regarding a decision of the Architectural Review Board denying his request to approve installed roll down material attached to two existing awnings at a restaurant at 202 Market Street because I have a restaurant business in the vicinity of 202 Market Street. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) I 325 The Mayor called attention to a communication from John S. Edwards, Attorney, representing the applicant, requesting that the matter be re- referred to the Architectural Review Board for further discussion, and he also noted the Architectural Review Board's concurrence in the request. Council Member Bestpitch moved that the matter be re- referred back to the Architectural Review for further discussion. The motion was seconded by Council Member Ferris and adopted, with Vice -Mayor Trinkle abstaining. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT: The Mayor recognized Afira Devries, the new President and CEO of the United Way of Roanoke Valley. Following comments, he presented Ms. Devries with a City gift. PROCLAMATIONS: The Mayor declared March 16 as Billy Weitzenfeld Day in recognition of his significant contributions toward reducing energy consumption for residents of Roanoke and Southwestern Virginia. Mayor Bowers presented Mr. Weitzenfeld with a ceremonial proclamation. (See ceremonial copy of proclamation on file in the City Clerk's Office.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Chris Craft, President of the Wildwood Civic League, appeared before the Council to express appreciation for an amendment to the Parks and Recreation Master Plan to provide funds to renovate the Thrasher Park Recreation Center, to seek funding to refurbish East Gate Park, and called attention to the Grand Opening of a neighborhood Walmart Store on April 8, 2015 on Route 460 East. David Hess, 509 14th Street, S. W., appeared before the Council in connection with annoyance of rooster crowing in his neighborhood as previously expressed by Jim Thompson during the 2:00 p.m. session of City Council. Without of objection by the Council, Mayor Bowers asked that the remarks of Mr. Craft and Mr. Hess also be referred to the City Manager for review and report. 326 PUBLIC HEARINGS: STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Alvin Woods that the alley located on the south side of Orange Avenue, N. E., between 111h and 12" Street, N. E., specifically adjoining Official Tax Map Nos, 3050402, 3050403, 3050405 and 3050406, be permanently vacated, discontinued and closed, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, February 24, 2015 and Tuesday, March 3, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of the right -of -way as requested, as amended; the applicant should not be charged for the value of the right -of -way provided that certain streetscape improvements (curb, gutter and sidewalk) are installed; and vacation should be subject to the following conditions: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of- way to be vacated in a manner consistent with the law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. Such plat will not be approved until the applicant, or any person or entity associated with or on behalf of the applicant, has provided streetscape improvements consisting of curb, gutter and sidewalk installed in compliance with all applicable City standards, adjoining the applicant's properties on 11"' and 121" Street, N. E., or has posted security acceptable to the City for the installation of such improvements. If the applicant fails to provide such streetscape improvements or post such security, the plat will be approved upon the payment of $1,283.66. 1 1 327 Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. If the above conditions have not been met within a period of one year from the date of adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40188- 031615) AN ORDINANCE permanently vacating, discontinuing and closing a public right -of -way in the City of Roanoke located on the south side of Orange Avenue, N. E., between 11th Street, N. E., and 12th Street, N. E., as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 400.) Council Member Rosen moved the adoption of Ordinance No. 40188- 031615. The motion was seconded by Vice -Mayor Trinkle. Mr. Wood appeared before the Council in support of his petition to permanently vacate, discontinue and close the alley. The Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, 1501 East Gate Avenue, N. E., appeared and asked that City staff encourage all petitioners to notify neighborhood organizations concerning rezoning and street closure petitions prior to the matters being heard by the City Planning Commission. 328 Michael Woolwine, Hughes Associates Architects and Engineers, representing Alvin and Bonita Woods, with regard to another public hearing pertaining to a rezomm of certain properties located at 11113 11'" Street, N. E., three unaddressed lots on 11' Street, N. E., and an unaddressed lot on Orange Avenue, N. E., addressed the Council concerning the alley vacation and the rezoning application. In connection with the rezoning, Mr. Woolwine advised that the purpose of the request is to rezone Official Tax Map Nos. 3050402, 3050403, 3050405, 3050406 and 3050407 from CN to CG for the purpose of a used auto sale business only, noting that no there will be no servicing of vehicles onsite. Mr. Woolwine further advised that the proposed development will be owned and operated by Mr. Woods, who has been in the car sales business for over 37 years; and has operated a used car dealership in Chamblissburg, Virginia, for over 24 years; and given Mr. Wood's experience, he is confident that the business will be successful. There being no additional speakers Mayor Bowers declared the public hearing closed. With regard to Mr. Woolwine's statement about no limitations on the use of the property, Council Member Bestpitch wondered why there was not a proffer stating there would not be any servicing of vehicles on the property; whereupon, Mr. Woolwine's �+ responded there was no room on the parcel to service vehicles, and therefore a proffer was not necessary. He alluded that the only proffered condition was improvements to 11m and 12'" streets Council Member Bestpitch had difficulty with the statement about no servicing of vehicles being permitted onsite was not legally binding. Christopher L. Chittum, Director, Planning, Building and Development, interjected that it was typical for an applicant to outline their intentions in the narrative of a Zoning Amendment Application and proffered conditions were legally binding. After follow -up comments regarding the matter, Ordinance No. 40188 - 031615 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. 329 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Alvin and Bonita Woods that property located at 1113 11Th Street, N. E., bearing Official Tax Map Nos. 3050407, three unaddressed lots on 11Th Street, N. E., bearing Official Tax Map Nos. 3050402, 3050403, and 3050406; and an unaddressed lot on Orange Avenue, N. E., bearing Official Tax Map No. 3050405, be rezoned from CN, Commercial - Neighborhood District, to CG, Commercial - General District, with conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, February 24, 2015 and Tuesday, March 3, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No.1 was consistent with the City's Comprehensive Plan and Zoning Ordinance as it combines and improves several underutilized and hard to develop parcels in a manner compatible with the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance ( #40189 - 031615) AN ORDINANCE to rezone certain property located at 1113 11� Street, N. E., three (3) unaddressed lots on 11Th Street, N. E., and one (1) unaddressed lot on Orange Avenue, N. E., from CN, Commercial- Neighborhood District, to CG, Commercial - General District, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 402.) Council Member Rosen moved the adoption of Ordinance No. 40189 - 031615. The motion was seconded by Vice -Mayor Trinkle. Again Council Member Bestpitch noted his support of the Planning Commission's recommendation, but wanted to state for the record that even though no neighborhood concerns had been expressed, neither had there been any promises made in connection with the rezoning of the abovementioned property. He emphasized his concern that a future owner of the property could determine a different use since anything under the Commercial General District zoning classification was permitted as long as aesthetic improvements were done to the property. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 330 There being no additional questions and /or comments by the Council Members, -� Ordinance No. 40189- 031615 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of PR Homes, LLC, that property located at 4414 Pheasant Ridge Road, S. W., bearing Official Tax Map Nos. 5460124; 4345 Griffith Road, S. W., bearing Official Tax Map No. 5470302 for under addressed lots on Griffith Road, S. W., bearing Official Tax Map Nos. 5470301, 5470303, 5470304, 5470305, and three unaddressed lots on Van Winkle Road, S. W., bearing Official Tax Map Nos. 5470306, 5470307, 5470308, be rezoned from Mixed Use Planned Unit Development Plan (MXPUD, to Institutional Plan Unit Development Plan (INPUD),as set forth in the Zoning Amendment Amended Application No. 2 dated February 19, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, February 24, 2015 and Tuesday, March 3, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No.2 was consistent with the City's Comprehensive Plan and Zoning Ordinance as it develops an undeveloped site, maximizes development potential of the site, and is sensitive to its relationship with the adjoining neighborhood, subject to certain proffered conditions. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40190 - 031615) AN ORDINANCE to rezone certain property located at 4414 Pheasant Ridge Road, S. W., 4345 Griffin Road, S. W., four unaddressed lots on Griffin Road, S. W., and three unaddressed lots on Van Winkle Road, S. W., from MXPUD, Mixed Use Planned Unit Development, to INPUD, Institutional Planned Unit Development, subject to certain conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 404.) Council Member Ferris moved the adoption of Ordinance No. 40190 - 031615. The motion was seconded by Council Member Lea. 331 Due to having a personal interest in the abovementioned matter, Council Member Rosen advised that he must reframe from participating in any discussions and read the following statement for the record: "STATEMENT OF CONFLICT OF INTEREST "I, Court G. Rosen, state that I have a personal interest in agenda item B.3., regarding the request of PR Homes, LLC, to rezone certain properties because I have a business relationship with an affiliate of PR Homes, LLC. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness my signature made this 161" day of March 2015. S /Court G. Rosen Court G. Rosen" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the matter. Aubry Holmes, Petitioner, appeared in support of the rezoning amendment. Susan Echert, 5480 South Peaks Drive, Roanoke County, President of Harmony Senior Citizens, spoke in support of the rezoning amendment. There being no additional speakers, Mayor Bowers declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40190 - 031615 was adopted by the following vote: AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen abstained from voting.) 332 + TAXES - RECREATION: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, March 16, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the question of adoption of an ordinance, pursuant to Section 58.1 -3651, Code of Virginia (1950), as amended, approving the request of Countryside Sportsplex, Inc., a Virginia non - stock, not for profit corporation, for designation of its real property located at 2002 Highland Farm Road, N. W., known as Official Tax Map No. 6472303, from taxation, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, March 9, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization for Countryside Sportsplex, Inc., be exempt from real property taxation, pursuant to Article X, Section 6(a)6, Constitution of Virginia, effective July 1, 2015. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40191- 031615) AN ORDINANCE exempting from real estate property taxation certain property located at 2002 Highland Farm Road, N. W., Roanoke, Virginia, and depicted as Official Tax Map No. 6472303, owned by Countryside Sportsplex, Inc., an organization devoted exclusively to charitable or benevolent purposes on a non - profit basis; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 405.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40191- 031615. The motion was seconded by Council Member Rosen. Due to having a personal interest in the abovementioned matter, Council Member Price advised that she must reframe from participating in any discussions and read the following statement for the record; "STATEMENT OF CONFLICT OF INTEREST I, Anita J. Price, state that I have a personal interest in agenda item B.4., regarding the request of Countryside Sportsplex, Inc. for a tax exemption of real property located at 2002 Highland Farm Road, N.W., bearing Official Tax Map. No 6472303 because my husband, Charles Price, is involved with the applicant. 333 Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness my signature this 161" day of March 2015. S /Anita J. Price Anita J. Price' (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following comments regarding the primary purpose of acquiring and developing the abovementioned property to provide facilities to inspire youth and adults to strengthen their health and well -being through recreation, wellness activities, and business academic enrichment; and noting that the annual real estate taxes on the parcel was $931.00, on a total assessed value of $170,000.00, Ordinance No. 40191- 031615 was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Price abstained from voting.) PURCHASE /SALE OF PROPERTY' Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, March 16, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposed Contract for Purchase and Sale of Real Property from the City of Roanoke to Black Dog Properties, L.L.C., certain real property located at 1231 Midvale Avenue, S. W., consisting of approximately one -half of the property, not to exceed 1.25 acres, designated as Official Tax Map No. 1221301, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, March 9, 2015. (See publisher's affidavit on file in the City Clerk's Office.) 334 The City Manager submitted a written report recommending execution of an Agreement for Purchase and Sale of Real Property to Black Dog Properties, LLC, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40192- 031615) AN ORDINANCE authorizing the proper City officials to execute an Agreement for Purchase and Sale of Real Property between the City of Roanoke, Virginia ( "City "), and Black Dog Properties, L.L.C. ( "Black Dog "), to sell to Black Dog certain real property located at 1231 Midvale Avenue, S. W., Roanoke, Virginia, consisting of approximately one -half of the parcel, not to exceed 1.25 acres, designated as Official Tax Map No. 1221301, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 407.) Council Member Ferris moved the adoption of Ordinance No. 40192 - 031615. The motion was seconded by Vice -Mayor Trinkle. ... The Mayor inquired if there were persons present who wished to speak on the , matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40192 - 031615 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: ARCHITECTURAL REVIEW BOARD: Mayor Bowers having disclosed at the February 2 Council meeting of a personal conflict with regard to the matter as set forth below relinquished the Chair to Vice -Mayor Trinkle and left the meeting. Due to inclement weather, City Council at its February 16, 2015 Council meeting continued a request of Ricky Mitchell which was previously tabled at its February 2, 2015 Council meeting regarding an Architectural Review Board appeal process for a Certificate of Appropriateness to allow for installation of replacement windows at 436 Walnut Avenue, S. W., the matter was again before the body. 335 Council Member Rosen moved that the matter be taken from the table for discussion. The motion was seconded by Council Member Ferris and adopted. Ricky Mitchell remarked that he is the caregiver of Roscoe Lee Grayson, a 75 year old gentleman, who is confined to two rooms of the house due to health reasons. In support of his request for a Certificate of Appropriateness to replace the existing windows throughout the existing single - family home with matching new wooden windows at 436 Walnut Avenue, S. W., he referenced a communication from Dr. Chidinma I. Osefo, regarding the medical condition of Mr. Grayson that requires ADA compliant vinyl windows with screens and high- traffic grade sound insulation to his current living situation. (See copy of the communication from Dr. Osefo on file in the City Clerk's Office.) Derick B. Cundiff, Chair, Architectural Review Board, presented a report of the Board recommending that City Council affirm its decision to deny the request, which is not consistent with H -2 Guidelines. (For full text, see copy of report on file in the City Clerk's Office.) Mr. Cundiff pointed out that Parviz Moosavi, Agent, attempted to reach out to Mr. Mitchell on several occasions to schedule a meeting to explore other options; however, the offer was not accepted. Joe Kraft, President, Old Southwest, Inc., 637 Mountain Avenue, S. W., appeared in support of the recommendation of the Architectural Review Board to deny the request of Mr. Mitchell. Mr. Kraft called attention to emails from Tim Taylor and Joel Richert, residents of old southwest neighborhood, encouraging City Council to vote in favor of the ARB decision to deny Mr. Mitchell's request for a Certificate of Appropriateness. (See copies of emails from Tim Taylor and Joel Richert on file in the City Clerk's Office.) As part of his request, Mr. Mitchell shared photographs of the existing windows throughout the residence that needed to be replaced and reiterated that it was intolerable for Mr. Grayson to be in the house due to the dust and noise. (See photographs on file in the City Clerk's Office.) 336 Following extensive dialogue regarding the matter, Council Member Bestpitch moved that the decision of the City of Roanoke Architectural Review Board on November 13, 2014, be affirmed and that no Certificate of Appropriateness be issued to allow the replacement of existing windows at 436 Walnut Avenue, S. W., as set forth in the Application for Certificate of Appropriateness, on the ground that the windows being replaced are architecturally compatible with the structures or historic landmarks in the H -2 District and are not missing or in need of repair. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) There being no further business, Vice -Mayor Trinkle declared the Council meeting adjourned at 9:00 p.m. APPROVED ATTEST: Stephanie M. Moon eykids,, M Stephanie M. Moon Rey olds, M David B. Trinkle City Clerk ice-Mayor I 337 ROANOKE CITY COUNCIL - REGULAR SESSION 1 April 6, 2015 • Ilu The Council of the City of Roanoke met in regular session on Monday, April 6, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 -070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: None. The Mayor declared the existence of a quorum. C OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor Bowers recognized Alec Bowers, a high school student from Roanoke Catholic School, who is shadowing him for a day. Mr. Connor is interested in politics in Canada and the United States. The Mayor also announced the passing of Geraldine (Gerry) Aldridge, a former City employee of 34 years who served as the Secretary to the City Manager. Mayor Bowers called attention to the interviews of four School Board applicants, commencing at 4:00 p.m., in the Council Chamber. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) m� e Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chairman, Roanoke City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the salaries of the Council - Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur his request as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: Mayor Bowers noted public safety concerns expressed regarding the construction site at 1- 581 -Elm Avenue Interchange; and instructed the City Manager to address the matter with the Virginia Department of Transportation. 339 BRIEFINGS: Roanoke Valley Broadband Authority: Kevin Boggess, Chairman, Roanoke Valley Broadband Authority; and Robert Picchi, Consultant, Mid - Atlantic Broadband, provided an update on a broadband infrastructure and expressed the necessity for faster speeds and more competitiveness. Mr. Picchi highlighted the following information: Objectives Economic Dsvelo rd i/ Susteinabilitya�oO^' ate msaon u Expand Coverage M 1 ,® Inklal Network Plan — 63 miles i16 4 Ma f I • T lr ata l A✓ Original Capital Requirements • Initial Network Plan is 63 miles, expanding to 90 miles by year 3 • CAPEX- approximately $7.2million • Additional $1 million will be required to supplement negative cash flow over the first six years of operations • We will explore fiber swaps and fiber leases where it is more cost effective than building • The Authority should plan for an initial contribution of $8.2 million over the first six years • The CAPEX estimate will be refined after design and permitting rz 341 Reduced Scope - Plan B . Roanoke and Botetourt Counties are not participating in the initial project development . Reduced the scale of the project to about 46 miles ` . Lost about 6 months of project schedule . Still have a meaningful presence and will have an impact in economic development 342 ®I Plan B — 46 mile Network 11 D � w Plan B — Operationalized P F,, yy • The network is completely permitted • Preparing to issue RFP for construction • CAPEX will be in the $5 million range o Source of funding — VRA • We are currently developing an operating plan • Network construction should begin in June and be operational this fall • We have hit all the primary high - potential areas in the two cities, and a few in the counties (See copy of presentation on file in the City Clerk's Office.) During his presentation, Mr. Picchi believed everyone regionally have benefited from having the broadband network; and insinuated that the rates would change in technological innovation within five to seven years. In addition he indicated that it was recommended that his firm install four conduit cables so that the Authority could insert fiber cable in one conduit leaving three reserve conduits for future upgrades. While explaining the process, Mr. Picchi pointed out that the Mid - Atlantic area had held number of public meetings and shared that county schools were interested in the process, as they have only a single connection to the Internet. He further shared if A others were interested in joining the project it would reduce the cost by 75% and there 3 would be a huge benefit to the users, which approach would drive business and attract technology based businesses to the region. MI Council Member Ferris commented that this would be a shining example of how �r the localities in the Roanoke Valley can and do work together on different projects. He applauded the City of Roanoke and City of Salem for its regional cooperation. He questioned the role of government to provide the pipes for economic growth in areas where the legacy providers had no interest because of lack of demand; and also shared that it was the role of the government to make sure that both Roanoke City and Salem were on equal footing to bring new businesses to the area and where those businesses might be determining where to locate. Mayor Bowers recognized Salem's Mayor Randy Foley, William Fralin, and others for their hard work and for bringing this issue to the forefront. He asked for understanding in the event other jurisdictions might decide not to participate, but might wish to know about a connection in Bonsack. Mayor Bowers inquired about the permit process. Mr. Picchi replied the permits have been submitted and in particular, permits have been obtained for the Broadband Authority to connect to the blue line which is the Bonsack connection access. Mid - Atlantic has been working with Botetourt to execute an easement agreement which has not been formalized, adding he did not anticipate any difficulties. C Having received sufficient information from the presentation offered by Mr. Boggess and Mr. Picchi, the Mayor advised that the briefing would be received and filed. Franklin Road Bridge over NS Railway: Phillip Schirmer, City Engineer, provided an update on design details, the esthetics, lighting and details of the Franklin Road Bridge over NS Railway, adding that the bridge design was progressing and background work was moving forward. Engineer Rob Dean of AECom provided details of the project, along with members of his team Scott Hodge, Pam Mann and Kevin Fields: r `r 344 Franklin Road Bridge Replacement W ROANOKE • Schedule -Study Phase - completed ,.,., ,.. - Design Phase- underway '-" -- - Construction Phase - Beg i n 2016 • Tasks �<� - Bridge Design - NS Railroad Coordination '° - Aesthetk Development - Aa Bridge Aesthetic Considerations MN • Context of Site — Gateway Crossing • Old Southwest Neighborhood • South Jefferson Development Plan • Constructability • Durability & Maintenance • Visual Perspectives 345 Perspective from Route 220 ROANOKr Perspective from Reserve Avenue ROANOKE 346 Bridge Users (Vehicle and Pedestrian) ItOANOKI Bridge Aesthetic Considerations ME • Emphasize user perspective • Gateway crossing • Simple and classic • View from Riverside Center • Aesthetic Features • Roadway lighting • Bridge Railing • Gateway Features • Approach Walls 347 Roadway Lighting ROANOKE A- Boston H Luminaire Skirts ReiewpM gWieek fwrsp�•A �n0i1 r //: paYO.D.) Manger Afm P Roadway Lighting FEW - ROANOKE A* Bridge Railing W ROANOKE Consider Memorial Avenue, Walnut Avenue, Jefferson Street VeRical ribs Panel dmltler Block posts \ Light bases }, �y 4 K'r`;✓' " Bridge Lighting and Railing w , ROANOKE Proposed Bridge Cross Section ROANOKE • Roadway lighting Open cross section • Railing panels Flatter grade 349 350 Memorial Avenue Bridge Pylons ROANOKE 351 Gateway Pylons ROANOKE Square cross section • Decorative metal panel Recess center panel on each face • Backlighting at night Gateway Pylons y y ROANOKE Open cross section Roadway lighting Roadway grade Gateway pylons 352 Corridor Gateway ROANOKE Reserve Avenue intersection ROANOKE 353 Reserve Avenue Intersection ; ROANOKE 354 Abutments and Retaining Walls ROANOKE 0110A Viow from Reserve Avenue � " ' afC • �-r z Abutments and Retaining Walls wil; ROAN Flat grading Arched wall coping Gateway pylon Terdured wall face Lighting pilaster Pier features Abutments and Retaining Walls ROANOKE wi Gateway pylon Bark face of bddge rail Lighling pilaster Textured wall face Reserve Avenue trensrhon Open railing Proposed Bridge Overview ROANOKE (See copy of presentation on file in the City Clerk's Office.) 355 356 Mr. Dean discussed the aesthetics of the bridge and its location to surrounding structures and streets. He pointed out that the distance and construction of the parking garage and the new hotel, and the perspective was important for the users of the bridge, adding that those using the bridge would have the primary advantage point to view the aesthetics and practicality of the bridge as the gateway crossing, and transitioning from the old neighborhood to the development on the south end of the bridge. He continued that other considerations were roadway lighting and railing in which he gave comparisons to the style of other locations such as the Memorial Bridge and Franklin Road. Council Member Rosen inquired about bike lanes and high curbing, and asked whether it would be feasible to install wider sidewalks for bikers in order to separate them from traffic; whereupon, Mr. Dean answered it was not feasible due to visibility, but offered another option such as to step down to the bike lane and street so the bike lane would have a feeling of separation. Mr. Dean agreed to a better bike connection to the downtown area and that the design criteria for a shared use path shared by pedestrians and bikes which has a minimum width of 14 feet. He indicated that the current plans call for a 6 -foot sidewalk and 5 -foot bike lane, which would require widening of the bridge since the width was the same as the current bridge. He noted that the current bridge has guardrails for pedestrians that would be eliminated and there were constraints for right -of -way under the bridge. Council Member Rosen further commented regarding the lighting as part of the gateway corridor at the intersection of Reserve Avenue and South Jefferson Streets. Mr. Dean referenced the Map and stated that the said area was covered by City design guidelines along the South Jefferson Redevelopment corridor. Council Member Ferris interjected that there was no agreement on sidewalks with Roanoke Redevelopment and Housing Authority in the area and property was owned by others. R. Brian Townsend, Assistant City Manager for Community Development, mentioned the City's process for development of properties such as for Cambria Suites and Carilion. Wherein, Mr. Rosen also mentioned paying for the sidewalk out of a performance agreement; however, he realized that connectivity was halting the process. 357 O Mr. Schirmer recognized that temporary easements were needed and agreed with Council Member Rosen that a right -of -way from the comer property was essential, and he would be speaking with the property owners. He also encouraged feedback from the Council. Mr. Dean shared information regarding retaining walls and abutments leading up to the bridge, and discussed decorative walls accented by pylons and decorative columns with light supports. In response to inquiry about the anticipated completion date or construction, Mr. Dean replied the 2017 construction season; and another a question about incentives for early completion, he replied that the mater had not been discussed. There being no additional comments /or questions by the Council, Mayor Bowers advised that the presentation would be received and filed. Valley View Boulevard Interchange: Mark Jamison, Manager of Transportation, Department of Transportation, Streets and Traffic, gave an update and presentation on the Valley View Boulevard Interchange, which included the following topics: Interchange Elements, Schedule, and Area Plans: 358 w 3 r•�_] 359 360 1 Schedule 361 362 • Substantial complete —July 2016 • Final completion —September 2016 Area Plans Valley View Area Planning Study • June 2008 • Potential extension of Valley View Blvd • Interconnection of streets - Enhanced access Neighborhood Planning Process • Evans Spring Area Plan (adopted April 2013) • Interconnection of streets • Complete Streets Policy - Street Design Guidelines • Rezoning likely - Public Hearings • Planning Commission • City Council I 363 Valley View Extension • Budgetary cost estimate C • Funding o VDOT "Urban" Funds o Revenue Sharing o Other financing strategies? (See copy of presentation on file in the City Clerk's Office.) Council Member Bestpitch inquired about the diverging diamond which was not required for interstate function and was not being built as part of the project. Mr. Jamison explained the diagram, noting patterns and giving explanation of the slide presentation. He shared details of how the diamond would function which was gleaned from a firm in North Carolina. The City Manager reported on the Evans Spring connection, stating that adopting the neighborhood plan would serve well for developers; and would provide them with a starting point. He added that the City was ahead of the plan for future revenue. Mayor Bowers noted that the City had spent $7 million in the 1990's to build a limited interchange that resulted in the development of Walmart, Best Buy, Logan, and the Valley View Grand Theatre, and this development has allowed for the expansion at the south side of the interstate. 364 Mayor Bowers questioned the policy decision for Council and City Administration seeing there were some economic development advantages to making this connection where a developer could start a project. Mr. Jamison agreed that normally access was something that the developer paid for to have development on the property of interest. He mentioned there might be times when it may be expensive it doesn't make development feasible to pay for it and look to the state to participate, which could be done with a performance agreement. He thought it was good to look at several options to make it happen. Council Member Rosen asked H there would be local money for roads between construction districts and would this be good on the economic development and accessibility side of the equation; whereupon, Mr. Jamison responded about the possibility of asking VDOT for consideration of funding. Mr. Jamison made a point of clarification on the revenue sharing and summed his remarks by saying one must balance the needs with other interests. Mayor Bowers concluded the discussion by thanking the City Manager, City Engineer and Mr. Jamison for bring the briefing forward and concluded the presentation as received and filed. Continuation of FY16 BudoetIFinancial Plannina Work Session The City Manager advised that the briefing would provide an overview of the financial position of the City with regard to the ongoing recession. He introduced Amelia Merchant, Director of Management and Budget who highlighted the following information regarding the FY 2016 Budget Development: 365 rebounded r— emu a l- � r^- a� Ms. Merchant gave background information noting that prior to the recession the budget grew at a rate of four to five percent per year, and if the recession had not occurred, the budget could have grown to approximately $360 million. She further noted that since the recession the budget had declined by 1.4 percent and growth was slow at a rate of only 2.9 percent. C The City Manager added that because of the recession there had been a seven year leveling of the budget which was mainly dependent upon real estate which had not fully recovered from the recession. The City has taken many strides to prepare for the new normal with regard to the budget and ensure the City's success as an organization. es Tax base ero"ico 'e y n ernet sales y I� 366 Stagnant Business License Tax Commonwealth cut funding to City �IYOp IhouAF1'utlemdl�d RnJrta'a� pYmmYnw p1E pYNem cPomo...,mdmib . az,e..a wr�dnh n�M mwA u.e ue n,k cem�m�..e,p p.m.mn�.n�am rv.oK i, ir-r flm gram. Ms. Merchant explained that over the course of 2009 — 2013 and 2015, the City of Roanoke had returned $1 million back to the Commonwealth through the mandatory Local Aid to the Commonwealth Pro gram. Ms. Merchant explained that over the course of 2009 — 2013 and 2015, the City of Roanoke had returned $1 million back to the Commonwealth through the mandatory Local Aid to the Commonwealth Pro HUD funding has declined 1, DBE. Home, Ell. Rayim Income Fl4m3 o axm< 4a00000 the Budget have exceeded $31M am, ■ViI 367 •: Council Member Bestpitch commented that it was extremely important to understand that buying power was far from the peak year of 2008 and it was about half of one year of the General Fund budget at $130 million. resources I I ositions have been reduced by 9% since 2008 i We built a financially resilient organization 369 370 has grown sion Reform Reduced Future Employer Contributions 371 Remained a Priority Ms. Merchant explained that in 2009 the City was supporting the schools with debt service funding and local tax funding at $69.3 million and the fiscal 2015 projection at $74.5 million; with the exception of the Eat for Education Program for two years, funding to the schools had increased each year throughout the recession. The City Manager pointed out the importance of funding the schools despite the reduction from the State, so the City cut their services to provide the funds and keep the schools whole. He highlighted positives of the schools, including the RCPS+ Program and the increase in the graduation rate. Strategic Investments were made • Tourism • Police Department Reorganization • Smartway Connector • Greenway Expansion Efforts • CBD Sealed Compactor Program • Lighting Upgrades • Biodiesel in all City vehicles • LED Signal Head Replacements • Installation of Green Roof • Downtown living 372 Berglund Center Capital Maintenance Council Member Bestpitch commented that people were saying that the City V should be doing more at this time to be more efficient and reduce costs. He noted those people were correct and the City has been doing as much as possible over the last six to eight years to reduce spending. The City Manager noted that the City has made strategic investments to provide a vibrant community and that cannot be achieved by cutting all services. Population nearly reaches 100,000 9�9 - �� 96.Sry 9>.ou 9p9w _._ 91W� Kmo 99W9 �9� KB$ �9W N95 iaoo amy awo ao�9 In Summary • Local revenues haven't recovered • State aid has been reduced • Federal revenues have declined • Capital improvements have been refocused • Expenditures have been reduced by $31 million • Local funding for education has increased • Strategic investments in the community have been made FY 2015 — 2016 Budget Develooment Budgeting for Outcomes process Expenditure reviews • Current revenue reviews • 5 year Operating Financial Plan 4 RCK r „i mw H•umn5=NUe._Cy CXfv bddonl,MMpenn 4rWenm= N,.. fimAell,l'ourF Serwie GafvlweleM�J. FmllySrn'bn Srv�S.IFI In ^IaaYlmm CeiweYOnanEVYYan Burton Mlaem4l rN.•P PuL1iNa(M BwM1 Ca xre L4mpnneni Ilrli \Itp=n4 Vrvr u9� Swx hmwal mpn Iibu r. N...... nM=nnrlMme4tlu YnnLSmHm.irPylir. \u ay5 C'F .I moo a Flees Wylaan 5✓a]YBI Tmlwlgy Lp•,e11n �® o:.ralanL4ryl.wmaore w.ro+ T..•xp••r.r:o•r n. ak Repnr n•A ple•mnxnm Ms. Merchant advised that with regard to the Strategic investments, it was a step in the right direction, but does not address all issues. Vice -Mayor Trinkle inquired if the investments for the schools and the Roanoke Convention and Visitors Bureau were formula -based projections; whereupon, Ms. Merchant replied in the affirmative. Dr. Trinkle asked for a future update on the RCVB and how the additional funds were being used. The City Manager advised that the RCVB was finishing their vision plan and it would be a great time for them to come before the Council and provide an update. Council Member Bestpitch commented that it should be kept in mind that compression issues exist among all City departments. 374 Balancing Discussions • Real Estate Tax • Meals Tax • Motor Vehicles License Tax • Solid Waste Fee • Reducing Strategic Investments The Director of Finance highlighted the following information on local taxes: Aeals Tax VP CoM: 456.] -941] IM1Q - Ingge ON CW e: SNlon 3].]dl- 3i.]50 -xb 'illu bl P CXyCS W:MPwnde ULIIS SOM1OOIS at a� =1. "Al. o Feb—,' u m V s9.9y7$54) Revenue CRmgn Ss651.noo ExpenAi�urtCMoPn Is:,ggyN) Murcbr Vanana USdG.WU) RnemeCluvRes 338P.ca EalwniGmrtchmg.. (gyo,o�6) M—h,6 Vnima (Sg ".N) Re�n�ve Clunye: 5600.wa Eq�mlim�e[lu�gn IuP,y6) nrrll6 valor °r Isy366,xv6) Balancing Discussions • Real Estate Tax • Meals Tax • Motor Vehicles License Tax • Solid Waste Fee • Reducing Strategic Investments The Director of Finance highlighted the following information on local taxes: Aeals Tax VP CoM: 456.] -941] IM1Q - Ingge ON CW e: SNlon 3].]dl- 3i.]50 -xb 'illu bl P CXyCS W:MPwnde ULIIS SOM1OOIS at a� =1. "Al. o I Motor Vehicle License' 375 376 Motor Vehicle License Tax wm i . L.— F1 - Neighbors and VA First Cities Motor Vehicle License Tax wm i . L.— F1 - 377 1311 V3� 1 R/E Tax paid on Median Value Single Home eal Property Tax v.cm.: 456.1a=W UOlm . „ev 4b Eevenetl Imm 1.=11a 1.29 on ] /UE W S arasmnnnnx P.r$3W al 5 SHfMM1 ewiw WIIF RwnoYe NM,.E [ Y.ub4e kAwliX ' WYx el S.o1 _ / n. m m m vv 1311 V3� 1 R/E Tax paid on Median Value Single Home 378 Pro(rert Neighbors and VA First Cities I 379 Real Property Tax Rate Comparison The Director of Finance advised that the City of Roanoke currently does not have a solid waste fee and approximately $.15 cent of $1.00 was dedicated to solid waste. She further indicated that many surrounding localities have implemented a solid waste fee. i Waste Fee Comparison CMaMnuHlY y.m- uysflWxdonmouieaizel x,„�n„ :w.�arto.imen,,anma.� xa�maB xm..,.n y„nnB .bmwr,wn�a N.,.ym,Nm� Ky u.m 14.,edmmmamn nzd xox,u ,.zn ro.,n sa.m y;.o'o summa, „o,Po . At this point, Ms. Merchant continued with the presentation. ME Solid Waste Fee • Assess monthly fee to all properties service available to • Fee collected by the Water Authority with water /sewer monthlybflhng • September t implementation date • Each St per month would generate approximately S373,4m peryear Council Member Bestpftch inquired about the proposed fee and how it would be assessed; whereupon, Ms. Merchant explained that it could be by household, by use, or per water invoice. Council Member Bestpitch commented that the fee could negatively impact rental properties, ultimately increase the amount of rodents and create an incentive for recycling. He urged careful consideration of how the fee would be implemented. The City Manager advised that with single stream recycling an RFID chip within the recycling container identified if recyclable have been placed in it. Council Member Lea commented that the stormwater utility was successful because the public had time to digest and expect the fee, by implementing the solid waste fee in September it would not provide any time for the public to digest. 381 Balancing Scenarios Ms. Merchant corrected Scenario D, stating that the meals tax at .75 percent would generate approximately $1.266 million for a total of $3.44 million including the Solid Waste Fee at $7.00. ` Council Member Price inquired as to when the scenarios could be implemented; whereupon, the City Manager advised that the scenarios would be implemented as of the next payment for the tax, for example, the meals, and motor vehicles taxes would be increased as of July 1, 2016, the real estate as of May 1 when payment was typically rendered. Balancing Discussions Mtab TU to% A.60B.ym MomoVeltide panu Tix .00 W,.�m 0.eal [Aa. rss w.m srw.� 1110 eA Vice -Mayor Trinkle expressed concern with the timing of a real estate increase and proposed a $.05 cent increase in the Meals Tax, $5.00 increase in Motor Vehicle Tax and the implementation of a $6.00 Solid Waste fee for a total of $3.4 million in additional revenue. He cautioned the need to be broad and incremental, but not implement too much at once. The City Manager commented that the solid waste fee should not be below $5.00 in an effort to account for any billing fees as well. Council Member Ferris commented about the large food vendors, such as, the Hotel Roanoke and Conference Center and inquired if the increase would adversely affect those vendors with regard to convention business; whereupon, the City Manager advised that the increase will not have an adverse effect on the convention business, but it may affect events such as small weddings, etc. Council Member Ferris further commented that raising the Real Estate tax may be difficult with the addition of a solid waste fee and suggested a scenario for discussion of a $3.00 solid waste fee, $.01 increase in the Meals Tax and a $5.00 increase in the Motor Vehicle Tax. Following additional discussion on the various balance scenarios, Council Member Lea urged the Council and staff to not lose focus in the numbers, but to remember the financial hardships of many of the City residents. Mayor Bowers asked the City Manager to submit the additional outcomes in writing for consideration prior to the April 20 Council meeting. He stressed has hesitation regarding an increase in the Real Estate Tax, adding that the proposed solid waste fee needed much consideration before implementation. He recalled that a sunset was promised when the Meals Tax was raised a few years ago; and suggested a 1.5 percent increase in the Meals Tax to 6.5 percent to generate approximately $4.2 million, increase the Motor Vehicle Tax to $9.50 in order to generate $4.1 million which would allow the 40 percent obligation to the School Division totaling approximately $2 million to help alleviate the issue of the lack of laptops for middle and high school students. The City Attorney pointed out that a public hearing on the Real Estate Tax had been previously authorized and a motion would be needed in order to authorize a public hearing on the Meals Tax to set the maximum amount for consideration to be held on April 23, 2015. He further advised that there was no State Code provision providing for a public hearing to be held on the proposed solid waste fee, adding that the Lynchburg City Council recently held a public hearing prior to implementing a solid waste fee for the City of Lynchburg. Following in -depth dialogue regarding proposed increases in the Meals Tax, Real Estate Tax and Motor Vehicle Tax, a solid waste fee, Council Member Lea moved to schedule a public hearing on Thursday, April 23, 2015, tat 7:00 p.m., to receive citizen comments on an increase in the Meals Tax up to two percent. The motion was seconded by Council Member Price and adopted, with Vice -Mayor Trinkle voting no. 383 Council Member Bestpitch moved to hold a public hearing on Thursday, April 23, 2015 at 7:00 p.m., to receive citizen comments on an increase in the Motor Vehicle Tax up to a maximum of $13.00, per classification. The motion was seconded by Council Member Ferris and unanimously adopted. Vice -Mayor Trinkle moved to hold a public hearing on Thursday, April 23, 2015, at 7:00 p.m., to receive citizen comments on a proposed solid waste fee of up to $7.00. The motion was seconded by Council Member Ferris and unanimously adopted. At 12:30 p.m., the Mayor advised that the remainder portion of the briefing would be continued during the 2:00 p.m. session, and then declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: None -0. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by the Reverend Carl Utley, Interim, Pastor, Raleigh Court Presbyterian Church. Mayor Bowers called for a Moment of Silence in memory of Geraldine (Gerry) Aldridge, a former City employee of 34 years who served as the Secretary to the City Manager. On behalf of the Council, he instructed the City Clerk to send an appropriate recognition Mrs. Aldridge's family. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT -CITY GOVERNMENT: Mayor Bowers declared the week of April 6, 2015 as Local Government Education Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) 384 The Mayor presented a ceremonial copy of the proclamation to Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools. ACTS OF ACKNOWLEDGEMENT -HUMAN RESOURCES: Mayor Bowers declared the week of April 13, 2015 as National Volunteer Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Angelia Vernon, Human Resources Manager. HEARING OF CITIZENS UPON PUBLIC MATTERS: Mayor Bowers advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Bennett Early, 1415 Antrim Street, Salem, Virginia, appeared before the Council to express concern with regard to proposed fees for ground transportation at the Roanoke - Blacksburg Regional Airport; but asked for consideration of a rate increase or surcharge. Council Member Bestpitch commented on regulation of taxi -cabs across the board, with Council Member Ferris interjecting that a recommendation should be sought YYY//i from the Roanoke - Blacksburg Regional Airport if rates are to be adjusted within 30 days. James Lynch, 503 Rutherford Avenue, N. W., Apt #3, appeared before the Council spoke about the an outdoor summer basket City league in inner City with participation from the Roanoke Police Department at Melrose Park; and he called attention to needed repairs to the Park. In closing, he asked for middle and high school students only to participate in the event; and the fee was $10.00 per person. Council Member Lea commended Mr. Lynch on his tireless efforts, noting that the Melrose Paris was a good area to hold activities. Jazz Lynch, 503 Rutherford Avenue, N. W., Apt #3, appeared before the Council and asked that Melrose Park be refurbished since it was used on a regular basis by the inner -City northwest community. The City Manager reported that the Parks and Recreation Department was working on equipment for the Park. 385 C George Riles, 1925 Andrews Road, N. W. appeared before the Council and shared information received from a meeting with the Youth Athletic Council regarding the Inner -City Athletic Association. In his closing remarks, he asked for a meeting with the City Manager and City Attorney. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to requests for public hearings from the City Manager and the City Attorney, respectively. MINUTES: Minutes of the regular meetings of the Council held on Monday, November 3, 2014; and Monday, November 17, 2014, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch C and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. CITY PROPERTY- SALE /PURCHASE OF PROPERTY: A communication from the City Manager requesting that Council instructed the City Clerks to schedule a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal sale of certain fee simple and easement interests and rights involving City-owned property to the Commonwealth of Virginia notated the Valley View Boulevard /1 -581 interchange Improvements, was before the body. (See communication on file in the City Clerk's Office.) 387 WESTERN VIRGINIA WATER AUTHORITY: A communication from the City Attorney requesting that the Council authorize the City Manager to schedule a public hearing for Monday, May 18, 2015 at 7:00 p.m., or at such time as the matter may be reached, or at such a later date and time as the City Manager may determine, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority and the proposed amendments to the Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such purpose, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Attorney as above mentioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ARTS: Nathan Harper, Member of the Roanoke Arts Commission, appeared in support of a progress report on the Sustainable Funding for Arts and Culture: Formation of the Roanoke Cultural Endowment. Vice -Mayor Trinkle gave an update report regarding the progress for funding for arts and culture formation of the Roanoke Cultural Endowment City of Roanoke Commitment to the goal • Council Member David B. Trinkle began discussions about reshaping the way the City funds arts and culture • Arts and Cultural Plan approved by City Council in August 2011 as part of Comprehensive Plan included this action: "Study and recommend funding strategies to sustain arts and cultural organizations including dedicated funding sources, united arts fund drive, assets district, funder collaboration ". rp • • Mayor developed ACT (C= culture) • The City Manager asked the Roanoke Valley Allegheny Regional Commission (RVARC) to conduct the funding research as part of their 2013 FY work plan and Roanoke Arts Commission researched other models Process to Date • Vice -Mayor Trinkle was appointed as the Council Liaison and David Wine as the private liaison to Mayor's ACT Committee • Survey to assess the sustainability needs of the organizations conducted by Roanoke Arts Commission — showed a $2.7 million current operating gap and $20 million in unmet capital needs over next two years • Presentation to City Council in April 2013 and on research • Vice -Mayor Trinkle and Mr. Wine have met with individual stakeholders to being discussions multiple times over last two years • Six Focus Groups held in August 2013 with Staff and Board members of the organizations • Economic Impact study of Arts and Culture completed by RVAC and Roanoke Arts Commission — Presented at the Cultural Summit • Summit held on October 30 to present three funding models from different communities Summary of Arts and Culture Economic Impact Study • The size and impact of the local industry sector is $23,922,591. This is a measure of the relative size and impact of the industry. • The Arts and Cultural Industry of the City of Roanoke generates $10,817,217 in new sales activity in the Region as a result of new dollars attracted through visitation /tourism, and other funds from external sources. • It is estimated that 116 jobs (full or part-time) are supported per year. Indirect and induced impacts are responsible for the creation or retention of an estimated 68 additional jobs for a total job impact of 184 jobs supported through arts and cultural activities in the Region. Key Messages from the Summit, Studies, Polls and Consultants • Overwhelmingly, this is a good idea • A 'Hybrid' model is suggested by the participants • More Marketing and City Wide Economic opportunities as we will have a stronger "product" • More Tourism, Education and Citizen benefits • Confirm Roanoke as the hub of Arts, Culture and Entertainment by moving from a scarcity /survival model to a model that fosters strength, sustainability and more creativity for competitive organizations • Think where we would be if started 30 years ago! C • Funding by City of Roanoke — Ten Year History Capital Funding — Total of $8,898,400 over last ten years High of $2,837,200 in 2007 (included $2,500,000 to Taubman) to low of $199,667 in 2009 Operational Funding — Total of $3,894,505 over last ten years High of $637,817 in 2008 to low of $240,050 in 2005 • Why Now • Operational Funding is needed now more than funds for new facilities • New funds have been invested in the Roanoke Valley Convention and Visitors Bureau so we need to invest in the collateral they are marketing, a stronger more cohesive product • We need to foster greater collaboration among the arts and cultural groups • Arts and culture is losing its market share of philanthropy to other charities such as human services and health • The City of Roanoke has successfully focused on Quality of Life amenities as an economic engine for the region, this further fuels this engine at a critical time for decades to come • This is a needed long -term solution, not a short term fix • Funding by City of Roanoke — Ten Year History Continued • Program Funding through RAC application process — Total of $3,194,667 over last ten years High of $403,436 in 2005 to low of $269,220 in 2013 • Total funding from the City of Roanoke over last ten years in all 3 categories - $15,987,572 • Suggested Hybrid Structure: Supported by Council Resolution • Public- Private Approach is the key: Develop a public private endowment which could then fund the endowment portion (should be near 25 %) of operations Have a vetted application process as the Arts Commission now uses for program funding: predictable, fair and non - political City could commit X number of dollars for X number of years to place in an endowment Maintain the program funding through the Arts Commission process until the endowment is running Small, large, corporate, planned giving with new approaches and new technology — all can participate and know dollar reaches further when combined with public funds 390 Public Hearing and Passing Resolution #39867 - 021814 on 2 -18 -14 "endorsing the creation and development of a private, charitable organization to provide a sustainable revenue source for arts and cultural organizations that serve the citizens of Roanoke; committing the support of the City of Roanoke to this model as a way for the City of Roanoke to energize its commitment to arts and cultural organizations within the City; and recognizing the importance of the arts and cultural organizations to the fabric of the economy of the city of Roanoke." Passed unanimously 6 -0 The Roanoke Cultural Endowment (RCE) • Much work has been done on the "private" side in collaboration with the city over the last year • Bylaws, non -profit status and accounts have been set up • The board make up has been determined on the private side • Have had continued meetings with stakeholders and Ed's: Continued Strong Universal Supportl • Silent phase underway privately, soft asks successful and on route to $125,000 by June 1 • Plans are to hire a full or part time Executive Director, "Champion of the Campaign ", for development and aid with protocols The Roanoke Cultural Endowment (RCE: Board Appointees The Board Appointees: David Wine David Trinkle Warner Dalhouse Bill Elliot Katherine Walker Lucas Thornton Sarah Tune City Council to appoint two members to three year terms The Weeds • Tiers of Organizations • Definition of Arts and Cultural Organizations • Put in place a rigorous, diligent process to responsibly grant money to vetted organizations • Sustainable and predictable funding: 3 years, 5 years, 7 years with yearly benchmarks • Endowment size, $20 million, 5% spin off • Explore where effective to incentivize collaboration, sharing of costs where appropriate • Continue to work closely with stakeholders and ED's as this process is developed J A Long Term Strategy 391 ' RCE Summary �j • This a NEW stream of money that compliments existing campaigns and fundraising approaches • Novel mixing of public and private funding that helps organizations meet the healthy budgeting aspect of "25% operations" coming from an endowment • This is a long term strategy: A Long Term Investment for Long Term Sustainability • This takes "politics" out of the process and makes it fair, predictable, and sustainable for generations of Roanoke citizens and visitors to come • Next Steps • City funding for 2014 -2015 • Private commitment of at least $125,000 this fiscal year • Appropriated funds for 2015 -2016 Budget • Council appointments to Board • Hiring of a staff development lead • Continued outline of protocols and procedures (remove the Weeds!) • Initiation of long tens development with short term goals and milestones • Continued work with ED's and Stakeholders • Report bac to Council yearly (See copy of presentation on file in the City Clerk's Office.) Following remarks by Vice -Mayor Trinkle, Janet Johnson, President, Roanoke Symphony Orchestra, Board of Directors, and Cyrus Pace, 549 Day Avenue, S. W., appeared before the Council in support of the cultural endowment: (See copy of comments from Ms. Johnson on file in the City Clerk's Office. Following comments by Council Member Rosen and Mayor Bowers, the presentation was received and filed. ELECTORAL BOARD: Anita D. Wilson, Chair, Roanoke City Electoral Board, presented a resolution by the Electoral Board of Roanoke City regarding the inaction of the General Assembly to approve funding to localities for the purchase of voting equipment. (See copy of Resolution on file in the City Clerk's Offices.) Council Member Lea inquired about the voting district boundary discrepancy; C whereupon, the City Attorney responded that resolution to the matter was ongoing and it was anticipated that a recommendation would be presented to the Council for action, subject to a public hearing at a future Council meeting. 392 Following extensive dialogue regarding changes to the voting precincts, Mayor Bowers noted he was not in favor of changing the precincts. It was stated that a reduction in the number of voting precincts would not take effect until 2016. There being no additional questions /comments by the Council, the resolution was referred to the City Manager for appropriate response. ROANOKE REGIONAL AIRPORT COMMISSION: Timothy Bradshaw, Executive Director, Roanoke- Blacksburg Regional Airport, appeared before the Council and presented its proposed 2015 - 2016 Operating Budget and Proposed Capital Expenditures (For full text, see communication and copy of proposed 2015 -2016 operating Budget and Capital Expenditures on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40193 -040615) A RESOLUTION approving the Roanoke Regional Airport Commission's 2015 - 2016 proposed operating and capital budget upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 77, page 409.) Council Member Rosen moved the adoption of Resolution No. 40193 - 040615. The motion was seconded by Vice -Mayor Trinkle. Mr. Bradshaw distributed copies of data pertaining to the operations at the Roanoke - Blacksburg Regional Airport. (Full text, see document on file in the City Clerk's Office.) In connection with his presentation and response to inquiry by Council Member Ferris as to how the City could be of assistance to the Airport; whereupon, he asked that City employees be encouraged to fly out of Roanoke since City funds were being used to purchase airline tickets. There being no further discussion, Resolution No. 40193 - 040615 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. 393 O At 3:47 p.m., the Mayor declared the meeting in recess in order for City Council to conduct School Board interviews with four of the applicants at 4:00 p.m., in the Council Chamber; and he announced thereafter, Council would proceed with the remaining portion of the 2:00 p.m. regular session of Council. At 4:00 p.m., the Council meeting reconvened to conduct interviews for School Board Trustee, with Mayor Bowers presiding. SCHOOLS: The Mayor announced that the purpose of the interviews was to interview applicants to fill three upcoming positions as School Board Trustees, effective July 1, 2015. He noted the following process to fill the vacancies: On June 30, 2015, the terms of Mae Huff, Todd Putney and Richard "Dick" M. Willis, Jr., as Trustees of the Roanoke City School Board will expire. Inasmuch as Ms. Huff and Mr. Putney have served three consecutive three -year terms of office, they are not eligible for reappointments. Beginning with the regular meeting of the City Council held on Monday, January 5, 2015, the Council announced its intention to elect Trustees of the Roanoke City School Board for three -year terms of office commencing July 1, 2015. Notification of vacancies also was placed on RVTV Channel 3, City's webpage and MyRoanoke inviting applications for the upcoming vacancies. Twelve applications were received in the City Clerk's Office prior to the 5:00 p.m., extended deadline on Monday, March 16, 2015. As part of the selection process, Council reviewed and considered the twelve applications at its March 16 meeting; and thereafter, agreed to publicly interview eight applicants separately, and out of the presence and hearing of the other applicants. As instructed by the Council, the following interviews were scheduled for today, commencing at 4:00 p.m., in the City Council Chamber: 4:00 p.m. - Mary Beth Nash 4:30 p.m. - Charles L. Downs, Jr. 5:00 P.M. - Susan R. Reese 5:30 p.m. - Stedman A. Payne, Jr. • 2 Additionally, the remaining interviews below are scheduled for Monday, April 20, commencing at 4:00 p.m., in the City Council Chamber: 4:00 p.m. - The Reverend Timothy P. Harvey 4:30 p.m. - Mark K. Cathay 5:00 p.m. - Richard "Dick' M. Willis, Jr. 5:30 p.m. - Laura D. Rottenborn Each applicant will be given the opportunity to make an opening statement, and respond to the four questions as provided in advance. Council may follow -up with other questions, as it deems appropriate. Each interview will consist of approximately 25 minutes, and after each interview is completed, the applicant may leave the Council Chamber inasmuch as no action will be taken by the Council. Notice of the public hearing will be published in the Roanoke Times and Roanoke Tribune, to receive the views of citizens regarding appointment of three School Board Trustees. The public hearing is scheduled for Monday, April 20 at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber. At its regular meeting on Monday, May 4 or Monday, May 18, City Council will appoint three applicants to fill the upcoming vacancies on the Roanoke City School Board. As agreed upon by the Council, the following questions were to be asked as part of the interview process, which were provided to the applicants in advance: The schools recently with the help of a temporary tax accumulated a large fund balance. This balance is being spent down and is expected to be gone within the next few years if not before. Should the schools operate with a fund balance yearly? How will schools operate in the future without a fund balance? How will they continue recurring programs that have been funded out of the fund balance? As a school board member, how will you interact with city council? How do you see that relationship? The schools have out - sourced many operational items. Do you see this as working or not? How do you monitor the success of these programs and are there other pieces of operations that should be considered for out- sourcing? 395 C Over many years, the schools have attempted to share in certain operations that made sense with the city. Some have worked and some haven't. Ideas have included health insurance, playgrounds, recycling, and lawn maintenance. As a school board member, what are your thoughts on such programs? Should they remain separate or are there opportunities for improved services at lower costs? What is your experience working on boards or with large groups? How do you contribute, what do you bring to the table? Do you see yourself as one that can challenge opinions and suggestions or one that aims to take advice and try to keep group harmony? Meeting demands on our urban school system while staying within budget is one of the primary tasks of the school board. How do you intend to contribute to this task? School Board often must to deal with personnel issues. These are vital to the success of the system and include hiring and retaining qualified teachers and administrators. However, the school board is only directly involved in hiring the superintendent. What experience in personnel would you bring to the school board? How would you handle personnel issues through the superintendent? Suppose in the next few years you were tasked with hiring a superintendent, how would you approach that? At 5:55 p.m., the Mayor advised that the interviews had concluded and announced that the Council meeting was in recess. At 6:03 p.m., the Council meeting reconvened for continuation of the regular session of Council, with Mayor Bowers presiding and all Members of the Council in attendance. ROANOKE VALLEY RESOURCE AUTHORITY: Mayor Bowers announced that the presentation of the proposed 2015 -2016 Annual Budget of the Roanoke Valley Resource Authority had been tabled until the regular session of City Council scheduled for Monday, April 20, 2015 at 2:00 p.m., in the Council Chamber. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. 396 ITEMS RECOMMENDED FOR ACTION BUDGET - GRANTS -PARKS AND RECREATION: The City Manager submitted a written communication recommending acceptance and execution of an agreement with the Virginia Department of Health in connection with the Summer Food Program Grant. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40194- 040615) A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health, and authorizing execution of any required documents on behalf of the City, in connection with such grant, under certain conditions. (For full text of resolution, see Resolution Book No. 77, page 409.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40194 - 040615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor r� Bowers -7. J NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: (#40195- 040615) AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 410.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40195 - 040615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. I 397 C BUDGET - PARKING: The City Manager submitted a written communication recommending appropriation of additional funds, in the amount of $401,300.00, from Parking Fund Retained Earnings for various capital projects to be undertaken during FY2015. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: (#40196- 040615) AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings to Parking Fund Contingency for various capital upgrade and repair projects, amending and reordaining certain sections of the 2014 - 2015 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 411.) Council Member Ferris moved the adoption of Budget Ordinance No. 40196- 040615. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. BUDGET -PARKS AND RECREATION: The City Manager submitted a written communication recommending appropriation of additional funds due to an increase in parks and recreation programs. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40197- 040615) AN ORDINANCE to appropriate funding for Parks and Recreation Programs and increase associated revenue estimates, amending and reordaining certain sections of the 2014 - 2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 412.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40197- 040615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. BUDGET - EMERGENCY MEDICAL SERVICES - GRANTS: The City Manager submitted a written communication recommending acceptance of the Fiscal Year 2015 "Four -For - Life" payment for Emergency Medical Services for training, supplies or other appropriate items. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40198- 040615) A RESOLUTION authorizing acceptance of the FY2015 "Four for Life" Grant for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of Health, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 413.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40198- 040615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. Vice- Mayor Trinkle offered the following budget ordinance: (#40199- 040615) AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 413.) 399 O Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40199 - 040615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Facebook — April Fools post • This is the second year the Office of Communications has put together a Facebook April Fool's Day Prank. • The goal each year is to create buzz, increase likes, and engage citizens. • This years prank featured a cruise ship on the Roanoke River. Users online were made to believe that Roanoke was building a ship, dredging the river, and raising bridges across the city. C • As the day went on, the Office of Communications posted different graphics related to the prank. One entry invited people to name the cruise ship. • Entries included The S.S. Shallow, Star Ship, Roanoke Ranger, Queen Big Lick, Star Gazer, Captain Noke, and hundreds more. • Staff also posted fake news clipping of today's announcement from Roanoke. Folks who weren't convinced that this was real suddenly started believing it after see these news articles. • Around 5:00 p.m., staff announced that it was all a joke. After looking at the stats, it was very successful with hundreds of comments, and thousands of "likes." Our prank reached about 130,000. Roanoke Named a 2014 Pacesetter • The Campaign for Grade -Level Reading has named the City of Roanoke a 2014 "Pacesetter' for its Star City Reads program. • The Campaign is a nationwide organization designed to ensure that children from low- income families succeed in school and graduate prepared for college, a career, and active citizenship. • Roanoke was one of 30 communities across the nation recognized for measurable progress on student reading readiness outcomes (byproduct of the Star City Reads Campaign). C • Roanoke will formally receive its award from Campaign for Grade -Level Reading at the "Achieve Forum" on Friday, April 17, at the Hotel Roanoke and Conference Center. Career. Lifestyle & Financial Fitness Fair • Monday, April 27 • Berglund Center inside the Special Events Center • 8:30 a.m. to 1:00 p.m. • The event is being held in conjunction with the offices of Congressman Bob Goodlatte and Congressman Morgan Griffith. • The event will feature: • vendors representing area businesses seeking new employees; • lifestyle organizations creating awareness of amenities and volunteer opportunities; • educational entities sharing their curriculum; and • financial organizations which will educate attendees on resources, as well as ways to save money and to structure their finances moving forward. BONDS - ROANOKEVALLEY BROADBAND AUTHORITY: The City Attorney submitted a written communication recommending authorization to execute a Support Agreement in connection with a bond issuance, in an amount of up to $6,270,000.00, by the Roanoke Valley Broadband Authority through the Virginia Resources Authority. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40200- 040615) A RESOLUTION authorizing the proper city officials to execute a Support Agreement among the City of Roanoke, Virginia, the City of Salem, Virginia, the Roanoke Valley Broadband Authority, and the Virginia Resources Authority ( "VRA "), subject to certain terms and condition; and authorizing the City Manager to take certain other actions in connection with such Support Agreement. (For full text of resolution, see Resolution Book No. 77, page 414.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40200 - 040615. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. 401 CDIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the Financial Report of the City of Roanoke for the eight months ended February 28, 2015, reporting that FY15 year -to -date revenues increased 4.0% or $5.0 million compared to the same period in FY14, which increase was primarily due to higher General Property, Sales, Meals and Transient Occupancy tax revenues; and also contributing were increased reimbursements from the Commonwealth for Street Maintenance and the timing of jail per diem payments. She added that the increase was partially offset by the reinstatement of Local Aid to the Commonwealth and a refund of prior years bank stock fees to Bank of America; and in comparison, the budgeted increase was 0.2% when comparing the FY15 adopted budget against the FY14 adjusted final results. In summary, Ms. Dameron indicated that year -to -date expenditures in FY15 increased 1.1 % or $2.0 million compared to the same period in the prior year, primarily due to timing of expenditures; and that it was expected that expenditures would remain within the current budget. Ms. Dameron shared additional information pertaining to the Financial Report eight months ended February 28, 2015, highlighting the following items: FY15 General Fund Overview Through February, actual FY15 revenues have increased 4.0% compared to FY14. The expected FY15 revenue byyear- end is 1.2% or$3.1 million higherthan FYI adopted budget. The City's sales, lodging and meals taxes all performed well and contributed to strong local tax revenue growth. Reimbursement from the Commonwealth for Street Maintenance and the timing of Jail Per Diem payments positively affected revenue. Expenditures increased 1.1 % compared to FY14 primarily due to the timing of departmental expenditures. 402 Sales Tax Z FY15 Revenue Estimate $19.238 M J 6 nl g 1.1 u rao•n •ew•e n, •M�YIlA1•I ORO &0pf • ON� Sales tax revenue increased 7.1% and 6.1 %, respectively, compared to the prior year and YTD budget. Meals Tax t FY15 Revenue Estimate $13.659 M n,o FY16 revenue _was 4.1 % higher - than FY14, and ' an 1.2% higher than so YTD budget. 00 r ID,Inl lltl•011JI u Transient Occupancy (Lodging) Tax t FY15 Revenue Estimate $3.881 M ..o sn Lodging tax revenue increased 10.7% over en FYI 4. and is 9.6% io higher than budget. o.o a moor aia.a �aa Personnel (Salary /Benefit) Lapse 100.0 ee.0 E e0.a 0 40.0 20.0 0.0 Target 8Modh, End.M 220 ACUaI YTD expenditure is 0.7% or $473k ahead of target. I 403 .I Comprehensive Services Act (CSA) FY2015Actwl Tai�et E M,Ahs EM.d 228 YTD expenses are 2% or $103k above target of $5.2M. T 1 Residential Juvenile Detention 750 500 250 0 AMLEEME� e M.Mn EMae 2M Expenses expected to remain below budget. sa __- sa 40 - 6 's 39 La FYmu,t<tmi FY2015Actwl Tai�et E M,Ahs EM.d 228 YTD expenses are 2% or $103k above target of $5.2M. T 1 Residential Juvenile Detention 750 500 250 0 AMLEEME� e M.Mn EMae 2M Expenses expected to remain below budget. Solid Waste Tipping Fees Tayt Rohal 8 Monff s Ended 228 YTD costs are .2% or $25k below target of $1.38M r- Motor Fuel Expenses y 1000 750 R 5500 250 Target Actual 8 Months EMed 2M YTD expense 6.2% or $48K above a non - seasonally adjusted target of $765K. I 405 E1• City Performance Strong Through February • Total revenues mrough Februarryy were 4.0 %higher than the prioryear. Total generalproperfy and local taxes were up 4.5 °k compared to lastyear, indicating a growing local economy. • Total expenditures were 1.1 %higherthantheprioryeardueto thetlm tcorexpendltures. Departmental expenditures continue to be monitored and are expected to remain wtthin budget. • The national unemployment rate fell to 5.6% in February. The U.S. economy Is expanding at a moderate rate, although sluggish wage growth and weak factory production rate remain threats. • The Federal Reserve might raise interest rates as early as June. u (See copies of documents on file in the City Clerk's Office.) Following presentation, the Mayor advised that the Financial Report would be received and filed. BUDGET -BOND- CAPITAL IMPROVEMENTS - SCHOOLS: The Director of Finance submitted a written report recommending appropriation of proceeds from the Sale of Series 2015 General Obligation Public Improvement and Refunding Bonds, which new money bond portion would be utilized to fund projects included in the City's approved Capital Improvement Plan, and funding was appropriated in advance of issuance of all of these projects, which included: School Facilities Maintenance and Improvements $ 5,000,000 Bridge Renovation Projects 3,800,000 Library Master Plan 3,773,000 Rail Passenger Infrastructure Improvements 3,000,000 Stormwater Management Projects 1,120,000 Parks and Recreation Master Plan 1,000,000 Curbs, Gutter and Sidewalk Improvements 1,000,000 Civic Center Improvements 1,000,000 E -911 Center 250,000 Fire Facility Improvement Project 70.000 Total $20,013,000 (For full text, see report on file in the City Clerk's Office.) 407 C; Having concluded her remarks, Council Member Lea offered the following budget ordinance: (#40201- 040615) AN ORDINANCE to appropriate funding from the Series 2015 Bonds to various capital projects, amending and reordaining certain sections of the 2014 - 2015 Stormwater Utility, Civic Facilities, Capital Projects, Department of Technology and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 417.) Council Member Lea moved the adoption of Budget Ordinance No. 40201- 040615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. REPORTS OF COMMITTEES: ROANOKE ARTS COMMISSION: Greg Webster, Vice - Chairman, Roanoke Arts Commission, gave a brief update on AIR (Art in Roanoke) in Elmwood Park, a temporary exhibition: • Exhibition of ten outdoor works of art • The Art Walk in Elmwood • The theme is "the Natural City' • Goals are citizen interaction with art and adding to the park's vitality • Art may be purchased and added to the permanent collection • Three of the works of art are being created especially for this show • Calendar • August 2014 — Project authorized by City Council • December 2014 — Call to Artists distributed nationally • February 2015 — Selection panel reviewed 103 proposals from 51 artists • March 2015 — Recommendations of panel approved by Roanoke Arts Commission • April 10 to May 18, 2015 — Installations in Elmwood Park • May 23 — 25 — Public vote for People's Choice Award during Festival in the Park • May 18, 2015 to November 15, 2016 —Run of show • Panel Members M • Charlie Anderson, Architect, Department of Engineering • Steve Buschor, Director of Parks and Recreation • Sue Egbert, Visual Artist and Arts Commission Member • Gerry Hubert, Artist, owner Wonderland Gallery • Amy G. Moorefield, Taubman Museum and Arts Commission Member • Maria St. Clair, Downtown Roanoke, Inc. • Greg Webster, Landscape Architect, Hill Studios, Vice Chair of Arts Commission Criteria Used by Panel • The artist's past experience • Quality and design of the art • Appropriateness for the site, aesthetic content, scale • Durability — the ability of the art to withstand weather and public interaction over the eighteen month period • Appropriateness to the theme "The Natural City' • Variety of art works and material • How the ten pieces would fit together to create a sculptural exhibition along the Art Walk Locations • Sustain by Charlie Brouwer of Willis, Virginia • Cougars and Eagles by Robert Clements of Athens, Georgia • Ask the Fish 2.0 by Stephen Fairfield of Saint David, Arizona • Descending Night by Jack Howard - Potter of Brooklyn, New York • Life Cycle by Hana Jubran of Grimesland, North Carolina • Peak Between Trees by Mark Krucke of Garner, North Carolina • Leaf by Daniel Kuehl of Roanoke, Virginia • Celebration by Cecilia Lueza of Miami, Florida • Anthony Heinz May will make his art from trees saved from Elmwood • Rising Puzzle by Jacob Smith of Roanoke, Virginia (See copy of presentation on file in the City Clerk's Office.) In closing, Mr. Morrill commented that the work was an ongoing progress in Elmwood Park. Without objection by the Council, Mayor Bowers thanked Mr. Webster, and advised that the presentation would be received and filed. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. 409 1 At this point, there being no further items for action to come before the Council, the briefing regarding the FY16 Budget/Financial was continued. Continuation of FY16 Budaet/Financial Debbie Moses, Parking Facilities Manager, highlighted the following information in connection with the FY 2016 Budget Development: Parking Fund Goals • Manages Von parking spaces in (7) Off - Street Garages and (5) Off- Street Lots; • Manages and enforces 3,000 On- Street Parking Spaces; • Provides parking to support downtown commerce, residential development, tourism and student parking; • Encores that revenues generated are sufficient to recover all operating costs and life cycle maintenance of the system; • Strives to maintain reserve to address capital needs of the Parking Fund Parking Fund Current Statistics • Average Occupancy Off - Street 3,8a • Current Residential 0 &Street 628 • Current Off Street Parking Rates • Reserved Rate s 75490 (month • Unreserved Rate s 35 -$7o /month • Residential Rate s 8.75- sr7.5o /month • Daily Rate s.5o /haffhr -ss.00 /half hr • Maximum Daily Rate $5'36 • Evening /Saturday' # -$3' in certain core decks /lots • Across the hoard rates in effect since 2oo6/7 410 Parking Fund Revenues versus Operating Expenses 131 z f,g �,..n __ _ — OprmLrglkrome F y0P mth%Ex nw SIA W.5 � iYawo FYVm FYema FViay YYw�y Year Capital Needs of the Parking Fund am° P wa of mem Ir , Equip mm aNe.wo 18;om Sgo,wu 9w.wu sop�w Vp"Z VnW+I s>s.,aa un,aoo ,:ao.wo , :yo,ma aa,aao Metliankil Upgrade' Vn -Sneer a]4.wa fto.cuu 5:5 ,�n,nm ,�o.mro Egnipmm� UM VpgnAea P"ai^g bpiPMN aa�S I 411 FY16 Proposed Rate Changes :>..a4 3, re Downtown market ParKing Rate Comparables ee sS,manJ,•: Wafllylales sq8- non8no •.x Daily R.ms ""11, Ad", e,. •t.g Wlv;gll&Ya Residential Ram i o Wo/nm Na Dimmmting ssa /month E.edng zves , "O,'.1,- latn{eaftagpm° Saner as Dsd, Weekdryr, Aetvotil4pn �dal�nseek Stusdry; FSeealldry ffi9.875 8mday SEtro �o W.-u FY16 Proposed Rate Changes Ms. Moses explained that there were no proposed rate changes at the Higher Education Lot and Gainsboro Garage because there were many unsold spaces and the rate was very reasonable. :>..a4 3, 113".657 u,,.sso ee sS,manJ,•: IInIEmtW �e I1sr ssa /month emnd" "I -9475- S3R4 WS ffi9.875 rdmm SEtro �o W.-u IKxax Meayym SttB.v6 3u"g yq.zy ming lLl rain b( TOTAL -674W 'esslWn GainsEm &Xlphe. Fd la; Qnwln lhebglvrt t.vaye�mblynn Iwmxa by ua /ww Ms. Moses explained that there were no proposed rate changes at the Higher Education Lot and Gainsboro Garage because there were many unsold spaces and the rate was very reasonable. 412 Next Steps • Provide open forums fbr public infbrmation sharing in April • Post proposal details on PARKRoanoke.com • Welcome public c=ments on PARKRoanoke.com • Provide written communication to all patrons concerning proposed rates • Move to annual rate reviews as part of city budget process and measure success of capital plan implementation as it is accomplished. The City Manager explained that the parking fund was operated as an enterprise fund and the revenue generated from parking fees, ticket fees, etc. were used to support the system. He noted that competitor's goal was to maximize revenue and the City's goal was to foster economic development through good customer service and generate enough revenue to invest in parking improvements. Ms. Moses indicated that the capital needs over the next five year totaled upwards of $1 million per year to upgrade the facilities and expressed strongly that the funds should be put into the garages and ensuring that they have a useful life. Vice -Mayor Trinkle commented that the increases were conservative and the residential deals would not last forever. Ms. Moses explained that the demand for residential does not align with the demand for commercial accounts, but the parking was still a deal even increased by $20.00. He further inquired if parking meters would be on the streets soon; whereupon, Ms. Moses advised that a pilot program was in the works and the RFP had been written, but the area to pilot had yet to be determined. Council Member Bestpitch inquired about the rate at the Campbell Garage A across the street from the Police Department; whereupon, Ms. Moses indicated that J parkers paid $8.75, which was 75 percent off the monthly rate of $35.00. L 413 Council Member Rosen commented that the City did not have a parking problem downtown; however, there was the perception of a parking problem downtown and suggested that larger PARK Roanoke signs be placed on the buildings, as well as, signage that displayed the vacancies of the garages. Ms. Moses advised that the Market Garage will have that technology because of the hotel that was being built on top of the garage and perhaps that could be a pilot for future addition to the other garages. Following additional discussion of the parking system, Mayor Bowers indicated that he was not in support of the parking meters on street. gating and Capital Bu Development Next Steps • Legal advertisement for rate and fee adjustments - Apnl 16, 2015 • Recommended Budget Presentation -April zo, zor5 • Public Hearing - April 23, 2015 • Council Briefing /Budget Study- May q, 2015 • Budget Adoption - May u, 2015 There being no additional comments by the Council Members, Mayor Bowers thanked Ms. Moses, Ms. Merchant and the City Manager; and advised that the briefing would be received and filed. 414 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Bestpitch called attention to Consent Agenda Item C -3, a communication from the City Attorney requesting that a public hearing be scheduled to consider a personal property tax for disabled veterans, which was received and filed by the Council during the 2:00 p.m. session. Following explanation from the City Attorney regarding the issue, the matter was referred to the City Attorney and City Manager for study and report to the Council prior to the May 18 Council meeting. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE: The Mayor called attention to a vacancy on the Blue Ridge Behavioral Healthcare Board of Directors created by the resignation of The Reverend Erin Hensley, who was appointed in February 2015 to fill the unexpired term of Max Davis, ending December 31, 2016; but unfortunately had to resign due to having relocated out of the State of Virginia; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Edward Garner There being no further nominations, Mr. Garner was appointed as a City at Large representative of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Max Davis ending December 31, 2016, by the following vote: FOR MR. GARNER: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. OATHS OF OFFICE - ROANOKE CULTURAL ENDOWMENT BOARD OF DIRECTORS: Pursuant to the By -laws of the Roanoke Cultural Endowment, the Mayor called attention to the Article I, Directors, Section 2, Number, that two directors shall be appointed by the Council of the City of Roanoke, Virginia, one of which will serve initially a two year term and the second of which will serve initially a three year term, with their successors to be appointed for three year terms; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Sherman P. Lea, Jr. 415 U There being no further nominations, Mr. Lea was appointed as an At Large Citizen Representative of the Roanoke Cultural Endowment Board of Directors for an initial three —year term of office ending December 31, 2018, by the following vote: FOR MR. LEA: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. (Council Member Lea abstained from the vote.) OATHS OF OFFICE -BOARD OF ZONING APPEALS: The Mayor called attention to an unexpired term of office of Steven Trompeter as a member of the Board of Zoning Appeals due to having relocated out of the State of Virginia; whereupon he opened the floor for nominations. Council Member Price placed in nomination the name of Marcus E. Huffman. There being no further nominations, Mr. Huffman was appointed as a member of the Board of Zoning Appeals to fill the unexpired term of Stephen Trompeter ending December 31, 2015, by the following vote: FOR MR. HUFFMAN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. 416 I There being no further business, the Mayor declared the Council meeting adjourned at 7:17 p.m. APPROVED ATTEST: Stephanie M. Moon Reynoldss, M� J Da A. Bower City Clerk Mayor 417 ROANOKE CITY COUNCIL — REGULAR SESSION April 20, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, April 20, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article Il, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014. PRESENT: Council Members Court G. Rosen William D. Bestpitch, Raphael E. Ferris, Sherman P. David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. (arrived late), David B. Trinkle, Lea, Anita J. Price, and Mayor OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS: The Mayor declared April 24, 2015 as Faith Christian School Project Faith Day. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Shelley Whitaker and students. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Frank Smith, 3021 Rosalind Avenue, S. W., appeared before the Council to express appreciation regarding the recent bond issuance, in an amount of up to $6,270,000.00, to the Roanoke Valley Broadband Authority through the Virginia Resources Authority, and for moving forward with the project. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to an additional communication from the City Manager requesting a Closed Meeting to discuss the disposition of City -owned property. TAXICABS: A report from the City Attorney regarding the process, by which taxicab fares may be increased for taxicabs licensed and operating within the City of Roanoke, was before the Council. .., (See copy of report on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the report be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) OATHS OF OFFICE -FAIR HOUSING BOARD -BOARD OF ZONING APPEALS - HOTEL ROANOKE CONFERENCE CENTER COMMISSION: Reports of qualification of Amanda C. Buyalos to fill the unexpired term of office of Matthew Hogan and Antwyne U. Calloway to fill the unexpired term of office of Patricia Johnson as members of the Fair Housing Board ending March 31, 2016, respectively; Marcus Huffman as a member of the Board of Zoning Appeals to fill the unexpired term of office of Steven Trompeter ending December 31, 2015; and Vice -Mayor David B. Trinkle as the City Council representative of the Hotel Roanoke Conference Center Commission for a four - year term of office ending April 12, 2019, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 419 Vice -Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) CITY PROPERTY: A written communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., bearing Official Tax Map No. 2430601, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Cade of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: CABLE TELEVISION - BUDGET: Elaine Bays- Murphy, Cable Access Director, Roanoke Valley Regional Cable Television, submitted a written communication transmitting the RVTV Fiscal Year 2015 -2016 Budget. (See copy of communication and Proposed 2015 -2016 Budget on file in the City Clerk's Office.) 420 Vice -Mayor Trinkle offered the following resolution: ( #40203- 042015) A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2015 -2016 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. (For full text of resolution, see Resolution Book No. 77, page 421.) Ms. Bays- Murphy pointed out that Roanoke Valley Television produced 98 original television shows, 58 regular government meetings and 56 original video productions in 2014, and covered numerous special events including ground breakings, dedication ceremonies and news conferences. In conclusion, she remarked that the proposed FY2015/2016 Operating Budget request is $394,047.00, being a $3,981.00 decrease of the current 2014/2015 budget; and it includes a 2% salary increase if approved by the Board of Supervisors, and an estimated 5% health insurance increase and a 2% dental insurance increase. At this point Council Member Rosen entered the meeting (2:28 p.m.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40203 - 042015. The motion was seconded by Council Member Price. Following remarks by the Council Members, Resolution No. 40203- 042015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: Recommended Proposed Fiscal Year 2015 - 2016 Budget Amelia Merchant, Director of Management and Budget summarized the following proposed Fiscal Year 2015 - 2016 Recommended Budget: 421 FY 2015 -2016 Budget • Recommended budget is balanced and meets the priorities established by Council • Budget Totals - $270,283,000.00 • Key Budget Highlights: • Maintains current levels of core services with limited service enhancements • Includes incremental funding for strategic investments • Fleet Replacement • Technology Capital • Capital Building Maintenance • Street Paving • Sidewalk Repair and Maintenance • Human Services funding • Library Hours, Books and Materials, Youth Services and Supplies • Fire -EMS Peak Unit • Body Camera Management and support • Broadband Authority • 3% base pay increase for employees and the implementation of 5% contribution by all employees into the Retirement System • Revenue enhancements included to address structural deficit • Meals tax increase from 5.00% to 5.75% • Motor Vehicle License Tax from $20 to $25 • Solid Waste Fee of $7.00 The Vision • The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper. City of Roanoke Priority Allocations i Priorities 2nm, a Y � 9t}nty 422 Revenue Estimate by Major Category Fiscal Year 2016 omWrh an. Wnen oemw,rne fri 6e9,male tome fv, $ a00pIPE0uJ0e, Ms. Merchant advised that the revenue estimate of $270.3 million equated to a 3.9 percent increase over the FY2015 Adopted Budget, with the inclusion of the recommended increase in the Meals Tax, Motor Vehicle License Tax and the implementation of a solid waste fee. $10.1 Million Increase in FY16 Revenues over FY15 Adopted Budget Ms. Merchant further advised that the FY 2015 - 2016 Recommended Budget growth equated to $10.1 million, with growth in new construction as well as delinquent collections. Local Support for Education • Funding to Roanoke City Public Schools is recommended to increase $2.6 million to a total of $77,154,400.00 for FY 2015 — 2016. Ms. Merchant pointed out that of the $2.6 million, the School Division would receive an additional $1.048 million as a result of the recommended increases in the Meals Tax and Motor Vehicle License Tax and the remaining growth of approximately $1.5 million was a result of local tax growth. IYrtv:m 'aw M1' bPo \e , axgb uyYe , ®bn® ID® ,J96® 111,® nRN ��ugmsmwxvna ]VID �i„wr\d nmmws� n.\r, m4wfw ]AAN iob Pmm,uraammr 1 .W.ww, 11gn}o, 1 s.0.1w Uw Ms. Merchant further advised that the FY 2015 - 2016 Recommended Budget growth equated to $10.1 million, with growth in new construction as well as delinquent collections. Local Support for Education • Funding to Roanoke City Public Schools is recommended to increase $2.6 million to a total of $77,154,400.00 for FY 2015 — 2016. Ms. Merchant pointed out that of the $2.6 million, the School Division would receive an additional $1.048 million as a result of the recommended increases in the Meals Tax and Motor Vehicle License Tax and the remaining growth of approximately $1.5 million was a result of local tax growth. 423 Reserved Allocations Transfer to Debt Serdce $ 12 716,023 Excess Debt Service 1,Ya3,233 Budget Conlingency 1,544,733 Other (Medical, Denlal, Affordable Care Act, Cmc 17,125,296 Center Subsidy, GRTC Subsidy, Slormwater Wily. 4359q Solid Waste Fund, WIC, Men, Contingencies, I b13,i9] Reserves, Due o(Outy, Diatnct Taxes, CCAP, Employee Compensation Increase) Pension Plan Cost of Living Adjustment (COLA) • Cost of Living increase for retirees is formula based • 2/3 of Consumer Price Index -Urban • not to exceed active employee pay raise • capped at 4% • Retiree COLA will be 1.07% for eligible members effective July 1, 2015 Budget Committee Review Ms. Merchant explained that after numerous years of delaying capital purchases in response to the recession and the slow recovery of the economy, the recommended budget included capital increases with respect to technology and fleet capital as well as support for radio capital; and noted that the adjustments would sufficiently begin to address the replacement of critical pieces of technology and fleet capital as a multi -year approach. Reaamma�aaa Tagil ie<M1noloyy Lapital f fll1pC0 'Supplemental TeaM1nologY Lapiral 4MpYl Padpo Capital 4359q Flan UpAal I b13,i9] ' supplememal Fleet capital Ms. Merchant explained that after numerous years of delaying capital purchases in response to the recession and the slow recovery of the economy, the recommended budget included capital increases with respect to technology and fleet capital as well as support for radio capital; and noted that the adjustments would sufficiently begin to address the replacement of critical pieces of technology and fleet capital as a multi -year approach. 424 Education Safety (continued) fleeommentletl Total IJbnry Core Community Services 3 1,233217 Wdddroml Pointing Supple, 15M Library Semees to K-12 18B Red Library Early Literacy Semees 118,Sb Summer Reatlm9 Camp 29532 'Yeemb Services Ime afar, 259W Safety (continued) Safety (continued) ml Fte are EmergancY Matliol Sences Oparelrons S 16,eE6�3� 'SPenallY seam GalarY 6uPPl¢meN 10$f0 'PanTme Nnbulam, Starting 129183 DARE Program 20)]61 Street Li91"ag 1,133M Smairl 0." Opermn.c 3.322= 9" Oaer.bom - - -_ 2.891996 Safety (continued) Safety Recommended Total Office of the Magistrate S 6510'. P9minictnican Support of Roanoke Cily Genl D"I ic, Cmm era 37M Residential Juvenile Determine Services 90,515 Support Circus Jud es 07 W d)I LBW Roanoke Emergency Medical Semees (REMS) IW.IAO Safety Safety (continued) flec ended Tmtl Polite PW 3 1191],]12 _ 9uiNrn9 5 %114 'eme _ uamc Signals MW fin PrMnudN lnspatlmN lmeelrgalydn Dena. 07 W d)I LBW Pool. m9ia and 5upym I66,1 Sa"e ntl PeMm el Markings Fb1Jy2 Jan Opera one 31 Ace Emeryency Managemam tD5j55 PoIc.Kademy 513`A ____ _ _ _ Po4u Aemrni%lnlion ___ 21516W Safety (continued) Human Services mi _del @y Reacmateal S Ii1S➢IW PWrce SClwl peso [e 0E[er 5 %114 Oup Prn %ec alai $p5 9oou Cwmm�Ay lntegratur antl 5em EMax men sopponl_% __ 35 jb re£MSR ..... . enter _ _ 5115 RnEMS- Sgoa and A dmni%talron Sem 69a 330 Rolaws DmIsupport olam.nn. 6Dnm eA r[ ra ar.nrn cam 31 Ace t'conl Control 3]6$33 ree-c Imnem eanar. rayv�.nvnne..�___... Rut !_N 3e�mt Human Services Ms. Merchant indicated that the Human Services priority included supplemental funding for a Benefits Program Specialist, with funding reimbursement by the Commonwealth, additional funding for adoption, the conversion of a part-time Family Services Specialist to full -time, and supplemental funding for CSA expenses. Rec mmend oetl Total BeneW em nma Dinson S 5 Xf2,Ya 'Bened Per'— Serl..'Sl and auppon hems W'W SaciN Seen — - Family S.-ce Damon 14 j97 963 'Idoplon supplamm aryl= PrereNron Semees - FT Family Semaea Specialial 25/71 EmO.'ree rt Serous Pm n ma 15`7M Comprebenerve Servces Act 9910933 'COmprelrenarva Semces P momemam W9,tlp OnameO NI.OoN Eletlrenic M -1..n9 257219 Van' Xmn 5]9315 Ms. Merchant indicated that the Human Services priority included supplemental funding for a Benefits Program Specialist, with funding reimbursement by the Commonwealth, additional funding for adoption, the conversion of a part-time Family Services Specialist to full -time, and supplemental funding for CSA expenses. Human Services (continued) Infrastructure (Continued) Pecommended Total Ham. support 3 119,BL61 Pesoume Panel Training 1m$31 Homeless Assistance Team HUD Grant - Match 453M Palates, Parole and Intake Serseas ]],165 Samal Semcas-Adminlslrelion 2,4 .1 Enhanced Community Semcas NJCCCA) 72.154 Substance Muse Counaelm CVJCCCA) 56Y Infrastructure (Continued) 425 Infrastructure Ra[ommaneea Tan au nit Mamgem¢nr- COnLV[b B9emn m S"' hear" IIB ¢fl Fo m[reasea Funarn smne Rammal — Im ailrli¢s Marta emend -INAC I 611159 asea Fund, for. Repars and [rr.eaa ILOM aAO Te[M1nols, S.". 632618 a4a meat P.- 81ns etlran 2m I 'Weeny R. pr 6 Maimenanw 311M Padrllonn Funtlirn Ior SW—lk Fees, 8 Im W3 a[anens Mana Impel - 5✓u[IUnl Maintenance Ir3vn, Iasetl Fuoain Im ur M moste pmanan[e _ _ ImM Gvo ra Id[al Wormarons S Nems 313191 425 Infrastructure Infrastructure (Continued) Pemmmaneaa Tvul _ Bntl a 9alel Ins action an r { M 11 rid a - Rama Fine R a—Fivn WX7 (reel Mamenance 1lw] Panng Program 3.301]6) Wdrlamal FUnamg Is' Sred Penn, MIM Fleet Maintenance and Re ai 1487516 alunolo Immeaeum Sur an I, MAN F—Imes Management - Cut Uliliues and oM Older Man. emend 1,03� Fa'.11d, Management - Moslem —] Ela[trical Plumw$Walit 626182 Increased Fundin Im Meclamcal .,ads 00IM 10 IM leer Motm Fuel - __ _ - Infrastructure (Continued) Infrastructure (Continued) Good Government R.[nmmeodaa and (1a atE2 Pmdudlon Teal appal Pmjea Management Serai[ s { ed,, R angles, Managemee - MUni5p al 0omplea 42 amen 461M .sed Funarn, for Mmnclpal Camplav 981]8 ainlenanre antl Pe ai I ergluntl an,,, W�e 1mi261 m.. Merz iluammll, 52,812 ma campgan[I Fine Beet — Moor meat Pram. Medlao snit Iran of Way Lantlsaape vnlen 1?£ Freddie Management 7Cmtad SS.ma, _ 4F.o vlc, Facibnes '�Ifp1 aslbti. Mamgemenl- Cuse"m Senecas dimmest Personnel br Take Acaders 24 A2 Infrastructure (Continued) Good Government Recommended Total and (1a atE2 Pmdudlon { 945®' le Maintenance 424M Ieal VeM1ltle Waan Pm ra 42 Ibm Te[Mwlo and Innwalion 321ll1 stmmwatm Permidin General Fund 981]8 ecommended Total ate Teamisn $ ills356 Property Tax Adminislratmn and hlde L cense 659116 al Trust Taxes IP)}A Resemble Baleng antl e Remcea W 426 !6 ns S edaliA $ 2 nter MN4 e¢us Rerenue Cmleclrnns and tion 1mi261 426 Good Government (Continued) Good Government (Continued) areammen tletl MaI Danis Pa able - 3 R San 00 n dif _ cs AppL Inces Se I g,]y9' Bus�inass puns. iixtlinn ' 3257 1 as. an Pmgnmz Commorcneallh of HF p15 man Kas i�salary p2 ro1 Be a if Dwmo marl 2]$ ]S iQ Mae..amam ana WOMer'a Agmm¢Ird".1 ]]Bfbs el bInc.,.. emenl Plms PtlminisLalmn sfs5 Prrcur_enl Semces _ -- 374 M? Good Government (Continued) Economy Recammenaed Total aril Lai s Preremion and Commit 3 55,463 nal and Financial Plan 8M 72 anale Collection of Com Cons anNOr Fmea lnr fie Roanoke CA Courts 8d 2sz Fro n Res - Organic.— Deetopmem L7 529,]81 effiemance f ,Ain 5Dp road Court CleM1 Pefrormanre of Slale anasad Dwas 1 +� Bostl of E Uabialion II 1 Do Lioenxin 325]6 _ _ Ier Re Islralion Samces ilfi 3]d Economy Good Government (Continued) _ Recommentletl Thal Business antl WaMforce AnclapmeM 3 937 OB5 Broadband Arrimmay n,@5 Asset Derebpment for the Economy 1102Q Ansel Promais lm E[onomic Denlopmenl B6878 Assts Devalopmem far Economy and Eduolion - Roanoke As Commis 26 921 Parry. (°6. ) for the Ans 18521 Good Government (Continued) _ PanommenEetl ToW Cash ..as..... an a ,mailmen" SemeeS 6 2aardf an Ross— Emmormem Samsea M10, ua el PJmmmhapan 137" Human Resoul as 5, 9eneals Are, aislglmn cl Le gal Counsel 94953[ Caalmel Man. amen, SeM 81 78 _ Ford K'rri to FinanSial Reponlnq 95b]6 ana Genmm Liaold CIaImS Aaminisl rat qn $]% Leadership, Mans amid and Carers; hl 6p 470 onaucl of ElediomiocallSYalaffaaaral 2c6i Livability .. Recommenced Fee] ing ..it Urban Design Semeas s 9)0,436 Engineering. Transponder, Planmm4 roj.n Mana9amenl R]j18 s and Malvialc ffi1W s and MOseaii Supplemeald Request 25JpT EMO c,sams 1103 iB3 , c ]46]91 __ .pe Management 9tol'in Managamanl 913b15 lemental Pah Management R.q. s for ,m' al C......ice 8 Kennedy Parks 6,® Fmest,, WWI only Recremion _ 495413 Livability (continued) Recommentlea Total Neighborhood Lieary Samoa. 3 1 1]II,I93 'Redore N Udine, Firmament, Nears - Supplemental Eg,Bffi ONden Education $g-1 Youth Oere,opmenl HUD GBnpr0l lWminisralion Bntl lMemaNp Openlatl Housing Enforce 25]5'J Community Sualaimbilay Programming _. 218,198 Formula Based and Mandated Outside Agencies Other Outside Agencies Capital Protect Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development o Bridge Renovation /Replacement o Curb, Gutter and Sidewalk o Streetscape Projects o Storm Drains o Civic Center o School Maintenance • Targeted Livability Investments o Parks and Recreation Master Plan o Libraries • Investments made within parameters of debt policy. Debt Issuance Planning FY 2016 -2020 ..w FY 2016 One -Time Funding To.0 D—D . i9ai Im F Capital Protect Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development o Bridge Renovation /Replacement o Curb, Gutter and Sidewalk o Streetscape Projects o Storm Drains o Civic Center o School Maintenance • Targeted Livability Investments o Parks and Recreation Master Plan o Libraries • Investments made within parameters of debt policy. Debt Issuance Planning FY 2016 -2020 ..w FY 2016 One -Time Funding 427 To.0 D—D . i9ai : �,mo �ma•.Www 427 5 -Year Forecast Before Revenue Enhancements Motor Vehicle License Tax Neighbors and VA First Cities Solid Waste Fee Comparison Meals Tax Neighbors and VA First Cities Real Property Tax Neighbors and VA First Cities 5 -Year Forecast After Revenue i ni Motor Vehicle License Tax Neighbors and VA First Cities Solid Waste Fee Comparison Meals Tax Neighbors and VA First Cities Real Property Tax Neighbors and VA First Cities 5 -Year Forecast After Revenue I ni I Revenue Adjustments Library Fee Adjustments 429 Library Fee Adjustments Berglund Center Rental Rates Parking Fund Rate Adjustments 430 Budget Calendar • Budget Public Hearing o April 23, 2015 0 7:00 p.m. (Council Chamber) o General Fund and HUD • Council Briefing /Budget Study o May 4, 2015 0 9:00 a.m. (Council Chamber) • Budget Adoption o May 11, 2015 0 2:00 p.m. (Council Chamber) (See copy of presentation on file in the City Clerk's Office.) In closing, Ms. Merchant reviewed the budget calendar and thanked all involved in the budget development process for their hard work as well as City Council for their time spent each month deliberating on the critical issues. Discussion: Council Member Ferris inquired about the administrative fees of the Western Virginia Water Authority in connection with the proposed solid waste fee; whereupon, Ms. Merchant advised that the number has not yet been confirmed, therefore a broad assumption of 10 percent was made. She further explained that the good news was that about 92 percent of households are billed through the Water Authority for water and sewer; and households that receive the City's solid waste services, overlap which will make it easier in terms of implementation of the solid waste fee. Following additional discussion of the proposed solid waste fee and implementation contingency, Council Member Ferris commented that basically he liked the plan and that staff achieved what the Council asked in terms of reviewing all sources and how efficiencies could be maximized and at the same time deliver services to the citizens of Roanoke. The City Manager interjected it was important that the City of Roanoke remain competitive with other cities and maintain resilience. Council Member Bestpitch pointed out that the budget gap in projected revenues and expenses was $3.4 million as of April 6, and inquired if there were any other revenue adjustments needing to be made or if the revenue estimate had changed; whereupon, the Director of Finance replied no and the City Manager insinuated that the property tax information and State estimates would continue to be reviewed. 431 Council Member Bestpitch reminded the Council that budget study was scheduled to be held in May 2015, which would allow for another opportunity to refine the numbers and perhaps other suggestions might come forth from said process, adding in order to cover the gap of $3.4 million, figures would have to be further reviewed to determine any reductions while maintaining key services. At this point, Council Member Lea left the meeting. (2:45 p.m.) Following extensive discussion of revenue calculations and the impact of the proposed solid waste fee, Mayor Bowers read the following statement from Council Member Lea: "I feel the prepared food and beverage rate or tax should be a 1.5 percent increase and the solid waste fee of $84.00 per year is too much and not tax deductible; and the real estate increase of $.02 cents may need further consideration." Mayor Bowers commented that the proposed solid waste fee came into the budget process late, and the operation of it had not been laid out for the citizens. He added that many questions were still unanswered and needed to be ironed out before the Council took action on the matter; and he objected to the imposition of an additional fee for citizens so soon thereafter the implementation of the stormwater utility fee. The City Attorney suggested that Council authorize a second public hearing on the Motor Vehicle License Tax for Monday, May 4 at 2:00 p.m., due to the advertisement that appeared in the Roanoke Times on Thursday, April 16 indicated an effective date of July 1, 2015, adding that the actual effective date of the proposed tax as set forth in the adopted ordinance was January 1, 2016; and therefore, an additional public hearing should be held for clarification purposes. (The notice as published in The Roanoke Tribune reflected the correct effective date of January 1, 2016, and another publication was not necessary.) Council Member Ferris moved that a second public hearing be scheduled for Monday, May 4 at 2:00 p.m., or as soon thereafter as the matter may be heard in the Council Chamber to receive additional citizen comments with regard to the Motor Vehicle License Tax. The motion was seconded by Council Member Bestpitch and adopted. There being no additional comments by the Council, Mayor Bowers reminded everyone that the budget was available for viewing by the public either electronically or in various locations throughout the City. He thanked staff for the presentation and referred the briefing to Budget Study scheduled for Monday, May 4 at 9:00 a.m. in the Council Chamber. 432 A ITEMS RECOMMENDED FOR ACTION: BUDGET - GRANTS - HOUSING: The City Manager submitted a written communication recommending acceptance and execution of the Shelter Plus Care Renewal Grant Award from the U.S. Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution- (#40204-042015) A RESOLUTION authorizing acceptance of the Shelter Plus Care Renewal Grant Award to the City of Roanoke from the U. S. Department of Housing and Urban Development; authorizing the City of Roanoke to serve as fiscal agent for the distribution of such funds; and authorizing the execution of the necessary documents. (For full text of resolution, see Resolution Book No. 77, page 422.) Council Member Bestpitch moved the adoption of Resolution No. 40204 - 042015. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor ^ Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) Council Member Bestpitch offered the following budget ordinance: ( #40205- 042015) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Shelter Plus Care Grant, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 423.) 433 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40205- 042015. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) BUDGET- STORMWATER- ENVIRONMENTAL QUALITY: The City Manager submitted a written communication recommending acceptance of Virginia Stormwater Management Program fees from the Department of Environmental Quality to be used for activities in support of the inspections and enforcement process. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: ( #40206 - 042015) AN ORDINANCE to appropriate funding from the Department of Environmental Quality, amending and reordaining certain sections of the 2014 - 2015 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 424.) Council Member Ferris moved the adoption of Budget Ordinance No. 40206- 042015. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) WEED ABATEMENT: The City Manager submitted a written communication authorizing to execute Amendment No. 5 to the contract with John Thomas Divers, Jr. and the City of Roanoke to abate weed and trash for the final renewal year ending June 30, 2016. (For full text, see communication on file in the City Clerk's Office.) I I I Vice -Mayor Trinkle offered the following resolution: ( #40207 - 042015) A RESOLUTION authorizing the City Manager to execute Amendment No. 5 to the City's Contract with John Thomas Divers, Jr., for weed and trash abatement. (For full text of resolution, see Resolution Book No. 77 page 425.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40207 - 042015. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) WEED ABATEMENT: The City Manager submitted a written communication recommending Amendment No. 5 to the contract with Terri Nichols dba NLC Maintenance, LLC, and the City of Roanoke to abate weed and trash for the final renewal year ending June 30, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40208 - 042015) A RESOLUTION authorizing the City Manager to execute Amendment No. 5 to the City's Contract with Terri Nichols, d /b /a NLC Maintenance, LLC, for weed and trash abatement. (For full text of resolution, see Resolution Book No. 77 page 426.) Council Member Bestpitch moved the adoption of Resolution No. 40208 - 042015. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) I 435 WEED ABATEMENT: The City Manager submitted a written communication recommending Amendment No. 5 to the contract with Keith Saunders Company, LLC, and the City of Roanoke to abate weed and trash for the final renewal year ending June 30, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40209- 042015) A RESOLUTION authorizing the City Manager to execute Amendment No. 5 to the City's Contract with Keith Saunders Company, LLC, for weed and trash abatement. (For full text of resolution, see Resolution Book No. 77 page 427.) Council Member Bestpitch moved the adoption of Resolution No. 40209 - 042015. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) BUDGET - INDUSTRIES - ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending acceptance of Economic Development Authority funds for the construction of sidewalks at Roanoke Centre for Industry and Technology. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #40210 - 042015) AN ORDINANCE to appropriate funding from the Economic Development Authority (EDA) and the Capital Improvement Reserve to the RCIT Sidewalk project, amending and reordaining certain sections of the 2014 - 2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 428.) 436 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40210- 042015. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Star City Reads • Roanoke's Star City Reads program was recognized with an article on the front page of Sunday's Horizon Section. This is great visibility for Roanoke and an excellent example of community partners coming City Received Statewide Recycling Award • We have just learned that the Virginia Recycling Association named the City of Roanoke "Recycler of the Year for 2015." • Each year, the Virginia Recycling Association recognizes the best programs in waste reduction, recycling, and litter prevention in the state. • Nominations are sought from the public and private sectors, business, industry, schools, government and non - profit agencies, civic or volunteer organizations, and individuals. • Staff has been invited to attend the awards ceremony and accept the award during the VRA Annual Conference, May 5 -6, in Virginia Beach. Spring is the Start of Outdoor Events in Downtown: This past weekend • Blue Ridge Marathon /Down by Downtown Exactly 2,000 runners participated, representing seven countries and 41 states. Runners absolutely loved the finish in Elmwood. The event utilized 435 volunteers. This event would not happen without the outstanding support of Roanoke's staff from Parks and Recreation, Police, Fire -EMS, Transportation, Streets and Landscaping, Emergency Management, E911 Communications, Solid Waste, and I have no doubt there are others who contributed without us even knowing. 437 The Blue Ridge Marathon has now put on three major concerts in Elmwood (one last year and two this year): Friday's concert in Elmwood Park featured a 20 -piece band from Portland, Oregon called MarchFourth! Approximately 1,200 people attended this free concert. Saturday's concert featured Big Head Todd & the Monsters and although we're still waiting on ticket counts we're thinking it is right around 2,000. A post -race survey will be sent to all runners in next few days. From this survey we will collect the necessary data to determine the direct economic impact of the event. Prior to this year's event, the event has had a $2.1 million direct economic impact. In 2014 the average travel party size was 2.3 people (up from 2.1) and the average length of stay was 1.81 nights (up from 1.29). This supports 6.1 jobs (up from 5.7). These events drew thousands of people to our downtown. Also this weekend, the City of Salem took the lead with the Chance Crawford Benefit Softball Tournament on April 17 -19. Games were played in locations around the Roanoke area, including on city athletic fields. There were 47 local teams, and 49 out -of -town teams; visitors stayed in 30 hotels in the region. Mav is Neighborhood Month Neighborhood Month is a celebration of community and neighborhood pride. During the month, events are hosted by resident groups to provide opportunities to come together to celebrate our neighborhoods. The events scheduled to date include: • May 9, Airlee Court Annual 24 -Block Neighborhood Yard Sale, 8:00 a.m. — 3:00 p.m. • May 16, Loudon - Melrose Neighborhood Org FREE Flea Market, 8:00 a.m. — 2:00 p.m. (or until everything is gone) • Gainsborough Neighborhood Community Celebration and Block Party, 10:00 a.m. — 2:00 p.m. • Goodwill Industries Get To Know Your Neighbor Celebration, 10:00 a.m. — 3:00 p.m. • May 17, 11th Annual Grandin Village Street Fair, 2:00 p.m. - 4:30 p.m. CITY ATTORNEY: ROANOKE VALLEY BROADBAND AUTHORITY: The City Attorney submitted a written report recommending amendment and re- adoption of Resolution No. 40200- 040615 to execute a Support Agreement in connection with a bond issuance, in an amount of up to $6,270,000.00, by the Roanoke Valley Broadband Authority through the Virginia Resources Authority. (For full text, see communication on file in the City Clerk's Office.) 1 Council Member Ferris offered the following resolution: ( #40211 - 042015) A RESOLUTION authorizing the proper city officials to execute a Support Agreement among the City of Roanoke, Virginia, the City of Salem, Virginia, the Roanoke Valley Broadband Authority, and the Virginia Resources Authority ( "VRA "), subject to certain terms and conditions; amending and readopting Resolution No. 40200 - 040615, adopted by the Council of the City of Roanoke on April 6, 2015; and authorizing the City Manager to take certain other actions in connection with such Support Agreement. (For full text of resolution, see Resolution Book No. 77 page 429.) Council Member Ferris moved the adoption of Resolution No. 40211- 042015. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for a tobacco use prevention grant and establishment of year -round programs at Hurt Park, Fallon Park and Westside Elementary Schools to provide greater opportunity for remediation and enrichment when school is not in session; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40212- 042015) AN ORDINANCE to appropriate funding from the Commonwealth for various educational programs, amending and reordaining certain sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 432.) 439 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40212- 042015. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) UNFINISHED BUSINESS: NONE, INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. At this point, Council Member Lea entered the meeting (3:38 p.m.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: In recognition of the Vietnam 50th Anniversary Commemoration, Council Member Bestpitch announced that the Vietnam Combat Art will be on display at the Hollins University's Moody Center in the Ballator Galley from March 26 — April 26, 2015, adding that the City of Roanoke is a Vietnam War Commemorative Partner with Roanoke County, City of Salem, Stonewall Jackson Chapter /AUSA and the Town of Vinton, and wanted to encourage the public to visit Hollins University to view the Art. He remarked that a 50% replica model of the Wall that Heals would be on display on the Salem Veterans Administration grounds from September 17 — 20, 2015, and will list names of veterans killed during the Vietnam War. He urged family members to notify him with names that should be included as part of the special recognition ceremony. In closing, he distributed a copy of the brochure depicting the information. (See copy of brochure on file in the City Clerk's Office.) At 3:42 p.m., the Council meeting was declared in recess to be reconvened al 4:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, to continue the School Board interviews with the remaining four candidates. M I At 4:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding, for the purpose of continuing School Board interviews with the remaining four applicants: Mark K. Cathey, the Reverend Timothy P. Harvey, Laura D. Rottenborn, and Richard "Dick" M. Willis, Jr. Following the interviews, the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, and thereafter to be reconvened at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Price moved that each Member of City Council certify to the best of his knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle, and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 441 PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGMENT- DECEASED PERSONS: Vice -Mayor Trinkle offered the following resolution expressing the Council's deepest regrets at the passing of the late Edward Cabell Brand and recognizing the indelible legacy he left to the Roanoke Valley and his fellow citizens: ( #40202 - 042015) A RESOLUTION memorializing the late Edward Cabell Brand, a life -time resident and dedicated community leader of the Roanoke Valley. (For full text of resolution, see Resolution Book No. 77, page 419.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40202 - 042015. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. Following many accolades by the Council Members, the Mayor presented ceremonial copies of Resolution No. 40202 - 042015 to the family members in attendance. ACTS OF ACKNOWLEDGEMENT - YOUTH: On behalf of the youth delegates, who attended the National League of Cities Congressional Cities Conference on March 6 -10, 2015 in Washington, D. C., the Mayor recognized Ashley Lowery, a high school student at Patrick Henry and a member of the Youth Services Citizen Board, for remarks. ACTS OF ACKNOWLEDGEMENT - FIRE /EMS: The Mayor recognized Martha Camper and Dan Walters for their heroic efforts in aiding Joe Salmon, a Roanoke Citizen, who was walking on the Roanoke Greenway on Saturday, March 21, 2015. Mayor Bowers recognized Fire Chief David Hoback for comments of appreciation and to present plaques of accommodations to Ms. Camper and Mr. Walters. I I A PUBLIC HEARINGS: STATE HIGHWAYS- VALLEY VIEW BOULEVARD INTERCHANGE-SCHOOLS- BUDGET: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to sell certain fee and easement interests and rights in certain properties owned by the City of Roanoke, Virginia, situated in Roanoke, Virginia, to the Commonwealth of Virginia, acting through its Department of Transportation, in connection with roadway improvement to the 1 -581 and Valley View Boulevard Interchange in Roanoke, Virginia, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 9, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a deed of conveyance to the Commonwealth of Virginia with special warranty covenants, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40213 - 042015) AN ORDINANCE authorizing the proper City officials to execute a special warranty deed (Deed) to grant to the Commonwealth of Virginia (Commonwealth) and sell to the Commonwealth certain interests and rights in portions of City owned real properties situated at 0 Southside Rte. 581, N. W., Roanoke, Virginia, which real property is designated as Official Tax Map No. 2360102; 0 Court Street, N. W., Roanoke, Virginia, which property is designated as Official Tax Map No. 2240104; and 2020 Oakland Boulevard, N. W., Roanoke, Virginia, which real property is designated as Official Tax Map No. 2250102; (collectively, the Premises); authorizing the City Manager to execute the Deed to convey to the Commonwealth (i) a permanent drainage easement of approximately 6,953 square feet of land, more or less, on a portion of property designated as Official Tax Map No. 2360102; (ii) a fee interest in approximately 36,934 square feet of land, more or less, and being a portion of property designated as Official Tax Map No. 2240104; (iii) a permanent drainage easement of approximately 36,393 square feet of land, more or less, on a portion of property designated as Official Tax Map No. 2240104; (iv) a temporary construction easement of approximately 31,372 square feet of land, more or less, on portions of property designated as Official Tax Map No. 2240104; (v) a fee interest in approximately 8,467 square feet of land, more or less, and being a portion of property designated as Official Tax Map No. 2250102; (vi) a permanent drainage easement of approximately 19,051 square feet of land, more or less, on a portion of property designated as Official Tax 443 Map No. 2250102; and (vii) a temporary construction easement of approximately 2,785 square feet of land, more or less, on portions of property designated as Official Tax Map No. 2250102 (collectively, the Rights, Interests, and Easements); authorizing the sale of the Rights, Interests, and Easements to the Commonwealth for the sum of $82,250.00; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; providing for an effective date; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 434.) Council Member Ferris moved the adoption of Ordinance No. 40213- 042015. The motion was seconded by Council Member Bestpitch. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40213 - 042015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. Council Member Ferris offered the following budget ordinance: ( #40214 - 042015) AN ORDINANCE to appropriate funding from the sale of property rights to the Round Hill — Phase III project and to the Economic and Community Development Reserve, amending and reordaining certain sections of the 2014 - 2015 Capital Projects and School Capital Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 436.) Council Member Ferris moved the adoption of Budget Ordinance No. 40214- 042015. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. E.. O CITY -OWNED PROPERTY -MAGIC STAR AUTO SALES, INC.: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to lease an approximately 0.858 acre parcel of City -owned property located at 2839 Peters Creek Road, N. W., designated as Roanoke Official Tax Map No. 6410104, to Magic Star Auto Sales, Inc., to operate an automobile dealership business, for an initial term of one year, subject to four additional one -year term renewals, upon mutual agreement of the parties, commencing May 1, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 9, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a Lease Agreement with Magic Star Auto Sales, Inc. for an initial term of one year, with four annual options to renew for additional terms of one year each, upon the mutual agreement of the parties, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance ( #40215- 042015) AN ORDINANCE authorizing the City Manager to execute a lease agreement with Magic Star Auto Sales, Inc., for the lease of an approximately 0.858 acre of City -owned property located at 2839 Peters Creek Road, N. W., Roanoke, Virginia, designated as Roanoke City Official Tax Map No. 6410104; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 437.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40215 - 042015. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40215 - 042015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. M SCHOOLS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive the views of citizens regarding appointment of three Roanoke City School Board Trustees for three -year terms commencing July 1, 2015. The candidates being Mark K. Cathey, Charles L. Downs, Jr., The Reverend Timothy P. Harvey, Mary Beth Nash, Stedman A. Payne, Jr., Susan R. Reese, Laura D. Rottenborn, and Richard "Dick" M. Willis, Jr., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, April 6, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak in support of the applicants. . Lee Wilhelm, 4010 Bellaire Circle, appeared in support of Charles L. Downs, Jr Alison Blanton, 1701 Arlington Road, S. W., appeared in support of the Reverend Timothy Harvey. Jessica Newland, 18408 Fortunes Way, Abingdon, Virginia; James Weber, 3559 Brymoor Road, S. W.; Angela Mountcastle, 2720 Montvale Road, S. W.; Lisa Mays, 1014 Mountain Road, N. W.; Dawn Cheney, 3302 Troy Avenue, N. W.; Debbie Williams, 2541 Oregon Avenue, S. W.; Donald Goss, 2108 Denniston Avenue, S. W.; Chad Alls, 131 Campbell Avenue, S. W.; and Anne Grove, 3329 Kingsbury Circle, S. W., appeared in support of Susan Reese. Daniel Blaley, 400 Salem Avenue, S. W.; Kathy Johnson, 179 Andrew Drive, Troutville, Virginia; and Carlotta Alleyne, 5533 Lamplighter Drive (Roanoke County) appeared in support of Stedman Payne. There being no additional speakers, Mayor Bowers declared the public hearing closed, and remarked that all comments would be received and filed. He further announced that the City Council would elect three School Board Trustees for three -year terms of office commencing July 1, 2015, at its regular meeting on Monday, May 18, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber. MR HOUSING: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive the views of citizens with regard to development of the City's 2015 — 2019 5 -year Consolidated Plan as well as the 2015 — 2016 Annual Action Plan, which is required for the City to receive Community Development Block Grant, Home Investment Partnership Property and Emergency Solutions Grant funds from the U.S. Department of Housing and Urban Development expiring June 30, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, April 5, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed and noted that no action by the Council was necessary; however, public comments related to the Five -Year Consolidated Plan and 2015 Annual Plan would be received for 30 days beginning April 5 and concluding on May 4, 2015. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the Western Virginia Water Authority and Carillon Clinic Properties, LLC, to rezone three portions of property located at 2012 Jefferson Street, S. E., bearing Official Tax Map No. 4060502, from ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District; a 0.2518 acre portion of the property in the northwest corner adjoining Jefferson Street, S. E., from ROS, to IN, Institutional District; and a 0.4453 acre portion of the property in the northwest corner adjoining Jefferson Street, S. E., from ROS to 1 -2, Heavy Industrial District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 31, 2015 and Tuesday, April 7, 2015. (See publisher's affidavit on file in the City Clerk's Office.) Mayor Bowers advised that inasmuch as the matter was continued by the City Planning Commission until May 11, 2015 meeting and City Council having no jurisdiction, no public hearing would be conducted .T AA VIRGINIA WATER AUTHORITY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request the City of Roanoke to vacate Crystal Spring Park and to release the public's right to use Crystal Spring Park on a portion of real property owned by the Western Virginia Water Authority located at 2012 Jefferson Street, S. E., designated as Official Tax Map No. 4060502, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 31, 2015 and Tuesday, April 7, 2015. (See publisher's affidavit on file in the City Clerk's Office.) Mayor Bowers advised that inasmuch as the matter was continued by the City Planning Commission until its May 11, 2015 meeting, and City Council having no jurisdiction, no public hearing would be conducted. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. There being no further business to come before the Council, the Mayor declared the meeting in recess at 8:24 p.m., to be reconvened on Thursday, April 23, at 7:00 p.m., in the Council Chamber, for the purpose of conducting public hearings on the Recommended Fiscal Year 2015 -2016 Budget; HUD Funding; and proposed tax increases on food and beverages; motor vehicles and real estate and a proposed solid waste collection fee. The recessed meeting of Roanoke City Council reconvened on Thursday, April 23, 2015 at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney, Barbara A. Dameron, Director of Finance, and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. ��; m The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Mayor Bowers announced that the purpose of the recessed meeting was to conduct six public hearings: (1) Recommended Budget for the City for Fiscal Year 2015 -2016; (2) Recommended 2015 -2016 HUD Funds Budget and Annual Update; (3) Proposed Real Estate Tax Rate Increase; (4) Proposed Vehicle License Tax Rate Increase; (5) Proposed Prepared Food and Beverage Tax Rate Increase; and (6) Establishment and Collection of Fees for the Collection of Solid Waste. He concluded that the Proposed Recommended Budget for FY2015 - 2016 would be adopted at a Recessed Meeting of the Council scheduled for Monday, May 9 at 2:00 p.m., in the Council Chamber; with no further discussion or action to be taken by the Council. BUDGET: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 23, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the Recommended Fiscal Year 2015 - 2016 City Budget, in the amount of $277,216,000.00, which include amounts representative of the maximum potential increases for the real property tax ($0.04 increase), Prepared Food and Beverage Tax (2% increase from 5% to 7 %), Motor Vehicle License Tax ($13.00 increase) and the implementation of a Solid Waste Collection Fee ($7.00), the matter was before the - body. Legal advertisement of the public hearing was published in The Roanoke Times and The Roanoke Tribune on Thursday, April 16, 2015, respectively. (See publishers' affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the proposed budget; whereupon, the following individuals appeared before the Council: Barbara N. Duerk, 2607 Rosalind Avenue, S. W. Susan Culbertson, 1706 Westover Avenue, S. W. (See copy of remarks on file in the City Clerk's Office.) Robert Gravely, 3360 Hershberger Road, N. W. Jessica Johnson, 327 Campbell Avenue, S. W. Joyce Waugh, 210 S. Jefferson Street Dan Cullather, 3002 Rosalind Avenue, S. W. Mark Hostetter, 544 Day Avenue, S. W. Dallas Powell, 501 Bullitt Avenue, S. E. �* Roger Malouf, 4025 Mudlick Road, S. W. Charles Reynolds, 2734 Massachusetts, N. W. There being no further speakers, the Mayor declared the public hearing closed; and advised that all comments will be received and filed and referred to the City Manager and Budget Study that will be held on Monday, May 4, 2015 at 2:00 p.m., in the Council Chamber. BUDGET- HOUSING - GRANTS: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 23, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the City's Recommended 2015 -2016 HUD Funds Budget, in the total amount of $2,840,168.00, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 9, 2015; and The Roanoke Tribune on Thursday, April 16, 2015. (See publishers' affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the City's Recommended 2015 -2016 HUD Funds Budget; there being none, he declared the public hearing closed, with further action by the Council to be taken on the 2015- 2016 HUD Funds Budget at a recessed meeting on Monday, May 11, 2015, at 2:00 p.m., in the Council Chamber. TAXES - BUDGET -CITY CODE: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 23, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider amending Section 32 -16, Levied: Rate, of Division I, Generallv, of Article 11, Real Estate Taxes Generallv, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, to increase the City's real estate tax rate on all real property and improvements not otherwise exempt from taxation, from the rate of one dollar and nineteen cents ($1A9) on every one hundred dollars ($100.00) of the fair market value of such property, to a rate to be determined by City Council and not to exceed one dollar and twenty -three cents ($1.23) on every one hundred dollars ($100.00) of the fair market value of such property; and to increase the City's tax rate on buildings that qualify for the special rate for certain energy- efficient buildings pursuant to Division 9, Tax Rate for Certain Energy- Efficient Buildings, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, from one dollar and seven cents ($1.07) on every one hundred dollars ($100.00) of the fair market value of such buildings that qualify for such special rate, to a rate determined by City Council and not to exceed one dollar and eleven cents ($1.11) on every one hundred dollars ($100.00) of the fair market value of buildings that qualify for such special rate, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 24, 2015; and The Roanoke Tribune on Thursday, April 16, 2015. (See publishers' affidavit on file in the City Clerk's Office.) 450 The Mayor inquired if there were persons present who wished to speak on the proposed real estate tax increase; whereupon, Paul Scott, 1906 Maiden Lane, S. W., appeared before the Council and commented on the tax increase. There being no additional speakers, the Mayor declared the public hearing closed and Mr. Scott's comments being received and filed, and referred to the City Manager and Budget Study that will be held during Budget Study on May 4, 2015 at 9:00 a.m., in the Council Chamber. CITY CODE - BUDGET -MOTOR VEHICLES - TRAFFIC- TAXES: : Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 23, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider amending Section 20 -28, Tax imposed, of Article II, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended ( "City Code'), to increase the applicable vehicle license tax rates on categories of motor vehicles, trailers, and semitrailers operating within the City of Roanoke, as authorized by Section 46.2 -752 of the Code of Virginia (1950), as amended, in amounts to be determined by City Council but in no event shall the proposed increase for each category exceed the lesser of (1) a $13.00 increase over the applicable tax rate for such category, or (ii) the maximum applicable tax rate permitted and authorized by state law for such category, effective January 1, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times (incorrect effective date of July 1, 2015); and The Roanoke Tribune (correct effective date of January 1, 2015) on Thursday, April 16, 2015, respectively. (See publishers' affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons who wish to speak on the proposed vehicle license tax rate increases on categories of motor vehicle, trailers and semitrailers operating within the City of Roanoke; whereupon, there being none, he declared the public hearing closed and that further discussions regarding the matter will be held during Budget Study on May 4, 2015 at 9:00 a.m., in the Council Chamber. The City Attorney interjected that the public hearing notice that was published in The Roanoke Times, reflected an incorrect effective date of July 1, 2015, instead of the correct date of January 1, 2016. Therefore, an additional public hearing has been scheduled for Monday, May 4, 2015 at 2:00 p.m., in the Council Chamber. 451 CITY CODE - BUDGET - TAXES -FOOD AND BEVERAGE: : Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 23, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider amending Section 20 -28, Tax imposed, of Article 11, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended ( "City Code'), to consider amending Section 32 -284, Levy of tax; amount, of Article XIV, Tax on Prepared Food and Beverage, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, to increase the tax rate on the purchase of all food and beverages sold in the city in or from a restaurant, whether prepared in such restaurant or not and whether consumed on the premises or not, or by a caterer regardless of place of delivery, from the rate of five percent (5 %) of the amount paid for such food and beverages, to a rate to be determined by City Council and not to exceed seven percent (7 %) of the amount paid for such food and beverages, effective July 1, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times and The Roanoke Tribune on Thursday, April 16, 2015, respectively. (See publishers' affidavit on file in the City Clerk's Office.) Inasmuch as he has a personal interest in the proposed prepared food and beverage tax, Vice -Mayor Trinkle read the following Disclosure of Personal Interest and Declaration into the record: "Disclosure of Personal Interest and Declaration, pursuant to Section 2.2- 3115.H I, David B. Trinkle, state that I have a personal interest in the consideration of an increase in the rate of the tax imposed by the City of Roanoke, pursuant to Section 32- 284, Code of the City of Roanoke (1979), as amended, assessed on prepared food and beverage because I have an ownership interest in two restaurants that operate within the City of Roanoke. Therefore, pursuant to Virginia Code Sections 2.2- 3112(A)(2) and 2.2- 3115(H), I declare that (i) the transaction involved is a proposed increase in the rate of tax imposed by the City of Roanoke on prepared food and beverage; (ii) my personal interest is my ownership interest in two restaurants that operate with the City of Roanoke; (iii) restaurants that operate within the City of Roanoke may be affected by the proposed increase in the rate of tax on prepared food and beverage; and (iv) I am able to participate in the transaction fairly, objectively, and in the public interest. Pursuant to Virginia Code Section 2.2- 3112(A)(2), I may participate in this matter because this proposal affects all restaurants operating within the City of Roanoke; and I have made this declaration. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of the public hearing set for Thursday, April 23, 2015, regarding a proposed increase in the rate of tax on prepared food and beverage. 452 Witness my signature made this 23rtl day of April 2015 S /David B. Trinkle David B. Trinkle" (See Disclosure of Personal Interest and Declaration on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the proposed food and beverage increase; whereupon, the following individuals appeared before the Council: Bobby Rich, 1044 Estates Road, S. E. James M. Bullington, 3230 Orchard Hill Road, S. W. Andy Schlosser, 14 Campbell Avenue, S. E. Dan Cullather, 3002 Rosalind Avenue, S. W. Dustin Eshelman, 3017 Hemlock Road, S. W. Bridget Meagher, 105 S. Jefferson Street Eric Dilauro, 3010 Guilford Avenue, S. W. Mike Caudill, 7276 Fox Grape Road (Roanoke County) Roger Malouf, 4025 Mudlick Road, S. W. There being no further speakers, the Mayor declared the public hearing closed; and advised that all comments will be received and filed and referred to the City Manager and Budget Study scheduled for Monday, May 4, 2015 at 2:00 p.m., in the Council Chamber. CITY CODE - BUDGET - TAXES -SOLID WASTE: : Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 23, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider amending Section 14.1 -5, Fees for Collection, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to charge a fee for the removal and disposition of solid waste, at a rate to be determined by City Council but not to exceed seven dollars ($7.00) per month as set forth above, and to provide for the collection of such fee by either the City of Roanoke or by a third party pursuant to a contract with the City; and this proposal will not affect the current fees established and being charged to customers for use of a sealed compactor within a Sealed Compactor Zone within the Central Business District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times and The Roanoke Tribune on Thursday, April 16, 2015, respectively. (See publishers' affidavit on file in the City Clerk's Office.) 453 The Mayor inquired if there were persons present who wished to speak on the proposed solid waste increase; whereupon, the following individuals appeared before the Council: Randolph Gregg, 2523 Jefferson Street, S. W. Barbara N. Duerk, 2607 Rosalind Avenue, S. W. Chris Craft, 1601 East Gate Avenue, N. E. Roger Guiliams, 3615 Springvale Street, S. W. Robert Shelor, 2739 Wilshire Avenue, S. W. Dan Cullather, 3002 Rosalind Avenue, S. W. Martha McNair, P. O. Box 6290 Roger Malouf, 4025 Mudlick Road, S. W. There being no further speakers, the Mayor declared the public hearing closed; and advised that all comments will be received and filed and referred to the City Manager and Budget Study that is scheduled for Monday, May 4, 2015 at 2:00 p.m., in the Council Chamber. Mayor Bowers referred to a statement from Daniel Hale, Jr., who was unable to attend the public hearing, commented on the proposed solid waste fee. (See statement on file in the City Clerk's Office.) There being no further business to come before the Council, Mayor Bowers declared the recessed meeting adjourned at 8:52 p.m. APPROVED ATTEST:��� Stephanie M. Moon Reynolds, MMC City Clerk David A. Bowers Mayor ROANOKE CITY COUNCIL - REGULAR SESSION ' May 4, 2015 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, May 4, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), and Mayor David A. Bowers -7. ABSENT: None -0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. ' Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SCHOOL BOARD TRUSTEES PRESENT: William B. Hopkins, Jr., Mae G. Huff, Annette M. Lewis, Lori E. Vaught and Richard M. Willis, Jr.-5. SCHOOL BOARD TRUSTEES ABSENT: Vice -Chair Suzanne P. Moore and Chair Todd A. Putney -2. OTHERS PRESENT: Dr. Rita D. Bishop, Superintendent of Roanoke City Schools; P. Steve Barnett, Deputy Superintendent of Roanoke City Schools; Timothy R. Spencer, Senior City Attorney and Legal Counsel of Roanoke City Schools; and Cindy H. Poulton, Clerk of the Roanoke City School Board. Mayor Bowers stated that during the year, the Roanoke City School Board and City Council meet jointly to discuss matters of mutual interest and concern. He noted that neither the Chairman nor the Vice - Chairman could be present today, and called upon Trustee Huff, senior member of the School Board, to call the School Board meeting to order. 455 At this point, Council Member Rosen entered the meeting 9:01 a.m V Mayor Bowers announced that School Board Trustee Mae Huff and School Board Chair Putney having served three consecutive three -year terms of office as members of the Roanoke City School Board are not eligible for another term, respectively, and in Chairman Putney's absence and to Acting Chair Huff, he expressed appreciation for their services to the Roanoke City Public Schools and citizens of Roanoke City. In response to the Mayor's comments, Acting Chair Huff noted that she was looking forward to continuing her work in the City public schools system in either another volunteer capacity or a working capacity, adding her sincerest appreciation for the opportunity to have served as a School Board Trustee. At this point, Council Member Lea entered the meeting (9:02 a.m.). Grounds Inventory and Maintenance Program The City Manager advised that the Virginia Tech Senior Design Teams worked to complete a capstone project with an outside organization using the skills acquired through their program at Virginia Tech; adding all teams had to present findings to their C organization, as well as to faculty, peers and families. He noted that this was the third year of involvement by the City of Roanoke with the Virginia Tech School of Industrial and Systems Engineering, and the first year working with Roanoke City Public Schools. He further advised that Team One worked with the School's Maintenance Operations Department on a Grounds Inventory and Maintenance Program to find a way to better document the School Division's ground assets and track the work of the contracted landscaping company. It was noted that the team formed a solution using various Google Drive resources to increase awareness and accountability of grounds assets and landscaping work. (For full text, see copy of presentation on file in the City Clerk's Office.) In response to an inquiry by School Board Trustee Vaught about security, it was remarked that there were no specifics given concerning security. In response to an inquiry by Council Member Price regarding training in using the system, it was reported that a training manual had been created, consisting of lengthy documentation, with pictures for use by administrators and building maintenance personnel. 456 Following additional comments by School Board Trustee Hopkins and Mayor Bowers, the presentation was received and filed. 0 (For full text, see copy of presentation on file in the City Clerk's Office.) Electronic Summons Implementation Study Team two worked with the Roanoke City Police Department on an Electronic Summons System because the previous traffic summons system contained excessive and redundant data entries with many errors; the electronic system will eliminate data entry time, reduce errors and increase overall efficiency of the ticketing system. During a six -month pilot launch program, five police cruisers will be equipped with software, tablets, printers and scanning devices to evaluate the new system. (For full text, see copy of presentation on file in the City Clerk's Office.) Following favorable comments by Members of City Council and the City Manager, the presentation was received and filed. Update on use of school facilities for recreation and sports Dr. Bishop advised that under the leadership of the, Assistant Superintendent for Operations, the Schools Division had improved the relationship with the City with respect to use of facilities and stated that the schools' opens all facilities to the Department of Parks and Recreation free of charge with RCPS absorbing the overtime, but the school's do request advance notice of events for scheduling. She further advised that only private individuals pay for use of facilities on weekends, when there are no scheduled workers at the facility. Council Member Price requested a copy of the card containing the contact information of employees in the event of emergencies involving facilities; whereupon, Dr. Bishop replied that a copy would be provided to all members of the Council. Update on Round Hill Construction Project Dr. Bishop stated that the project was going really well and that the classrooms would be completed by the opening of school making an impact on class size, contributing to a more comfortable learning environment for the students. She pointed out that the 2015 - 2016 School Year would be the last the schools would lease space from the church for preschool classes because during the summer of 2017 the renovation will be completed and the students will move back to Round Hill for classes. 457 Council Member Price inquired as to when the modular classrooms would be removed; whereupon, Dr. Bishop advised that once the construction of the new classrooms was complete, the modular would be removed and possibly relocated to Monterey Elementary School in an effort to upgrade their existing modular classrooms. She further inquired if the preschools at Round Hill and Monterey Elementary Schools would be combined. Dr. Bishop replied that the school division was researching the options and would evaluate the budgetary numbers involved. Lastly, Council Member Price asked about a buffer for the Round Hill playground next to 1 -581; whereupon, Dr. Bishop advised that there was an opportunity to provide a major tree buffer that would be reviewed as construction continued. In response to an inquiry of the long range plan to eliminate all temporary classrooms, Dr. Bishop referenced the Capital Improvement Plan; advised that choices would be to have the preschool at Round Hill to eliminate the modular problem at Monterey; and pointed out that the kids who attend to preschool were reading on grade level by third grade. Status report on outsourcing of substitute teachers The Superintendent advised that outsourcing substitute teachers was not something anyone wanted to do, but under the Affordable Health Care Act, the School must provide benefits to employees working 29 hours or more and the cost of providing benefits was cost prohibitive to the district, so outsourcing was in the best interest of education. She added that last year, using the system in RCPS, the substitute fill rate was 92 percent and during the last month, Source4Teachers had a 90 percent fill rate. Dr. Bishop further advised that when RCPS used EROP, many people helped as substitutes and assisted with testing, but the EROP Program was ended due to financial reasons and commented that testing time was the worst time of the year to locate substitutes, but the company was doing a good job and remained in constant communication with Sandra Burks, Executive Director for Roanoke City Public Schools Human Resources. Council Member Price asked what measures were being taken to address the matter, for example; a person may be called to be sent to Richmond, Virginia, as opposed to being assigned to Roanoke; whereupon, Dr. Bishop responded stating that she heard those stories but had found none were true and encouraged anyone with concerns to contact her directly by email. • Council Member Bestpitch inquired if the substitutes worked over 29 hours, if the company still had to provide them with the same benefits; whereupon, the Superintendent advised that the schools cannot place substitutes on their health insurance plan, due to the high cost; however, Source4Teachers has an insurance plan. He further inquired if the plan offered by the company was of a lower quality than RCPS, and could the company retain good quality employees with a lower quality insurance plan. Dr. Bishop replied that before Source4Teachers, the substitutes had no benefits at all. Council Member Lea asked if other school districts were outsourcing; whereupon, Dr. Bishop advised that information would be provided to the Council. Purchase of additional laptops and the lack of Internet service in homes of students with laptops Dr. Bishop stated that 8th graders received laptops in October 2014, and the School Division was seeing improvements in preliminary writing scores where four out of five middle school students placed higher than before. She noted that a study was currently being conducted on Internet access and noted that the School Division was actively working with City libraries to possibly expand hours and use wireless access in the libraries. Dr. Bishop explained possible computer issues for next year, stating that if possible, the plan was to have the 8th graders take their laptops with them to high school and purchase additional laptops for the new 8" graders. She pointed out that William Fleming High School has now qualified for the purchase of new laptops for 9th graders. Trustee Vaught stated that basically all 8th and 9th graders would have laptops and the School Division would purchase new cases for the 9th graders who received 8th grade laptops. Comments by Council /School Board Trustees Vice -Mayor Trinkle inquired if there were to be any changes in the Advance Placement Curriculum in the high schools and if foreign language was to be eliminated; whereupon, the Superintendent replied in the negative. e He further inquired about coordinating the calendars and Dr. Bishop stated that she approached colleagues in neighboring school divisions and it was difficult to coordinate calendars; she also noted that the school start date would commence before Labor Day and invited City Council to attend the Convocation scheduled for August 10, 2015. In conclusion, Council Members Lea and Price expressed appreciation to School Trustee Huff and stated public service was a difficult venue and her accessibility was greatly appreciated and publicly acknowledged her service. There being no additional matters of mutual interest to come before the Council and School Board, Mayor Bowers thanked the Council and School Board for its participation in the discussion of all the agenda items. There being no further business, Acting Chair Huff declared the School Board meeting adjourned at 10:37 a.m. There being no further business, Mayor Bowers declared the Council Meeting in recess at 10:37 a.m. At 10:52 a.m., the Council meeting reconvened in the Council Chamber or consideration of the following agenda items, with Mayor Bowers presiding, with all Members of the Council in attendance. ANNOUNCEMENTS: TAXES: The Honorable Evelyn Powers, City Treasurer, shared information regarding personal property tax bills that will be due on June 1, 2015. ITEMS RECOMMENDED FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) K•1 Vice -Mayor Trinkle moved that Council concur in the request of the Mayor to 0 convene in a Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: BRIEFINGS: Fiscal Year 2016 Budget Study The City Manager advised that the purpose of the briefing was to provide an update on the budget as it enters the final phase. He introduced Michael Shockley, Budget Administrator, who highlighted the following information: Agenda: • Budget balancing discussion • Follow -up items: • Virginia First Cities • Parking Fund Fee Adjustments Mr. Shockley demonstrated a budget balancing calculator with various scenarios and strategies in an effort to balance the 2016 Fiscal Year budget. Mr. Shockley provided background explaining that the City had $3.467 million in expenditures over revenues, with no adjustment in the real estate tax, a proposed increase of $5.00 on the motor vehicle tax, which was split 60/40 with the school system, and a proposed increase in the meal tax from 3 percent to 5.7 percent, with the net amount of $1.3 million coming back to the City. He further explained that a monthly solid waste fee of $7.00 was proposed and all of that would revert to the City, totaling approximately $2.2 Million. So in order to balance the budget, the additional $240,000.00 was placed into a contingency to address any unforeseen service issues that may occur. He continued stating that to address salary lapse it was normally budgeted for turnover savings of about $180,000.00 experienced in a given year with a three percent base increase in pay, a five percent pension contribution and 1 percent to hold harmless in total a nine percent increase in pay for next year. 461 Following extensive dialogue with regard to the budget balancing demonstration, Council Member Lea commented that many citizens were opposed to the monthly solid waste fee for various reasons and expressed concern with the overall implementation of the fee. He added that the addition of $8.00 for the motor vehicle license tax was doable because it would be a one -time payment of $28.00 per year. Following his comments, further discussion ensued with regard to the real estate and motor vehicle license taxes. Council Member Rosen commented that the Virginia First Cities (VFC) membership was not worthwhile at $25,000.00 per year plus traveling expenses and moved that the membership for the City of Roanoke be cancelled. He asked the City Manager to provide background information with regard to the program; whereupon the City Manager presented the following information: Virninia First Cities (VFC) • In existence since 1999 • Originally formed to promote blight legislation • Mission since evolved to include advocating "...for increased support and better policies from the state while sharing best practices among members." • Current member cities: Charlottesville, Hampton, Hopewell, Lynchburg, Martinsville, Newport News, Norfolk, Petersburg, Portsmouth, Richmond, Roanoke, Staunton, and Winchester • Former member cities: Danville, Fredericksburg, and Harrisonburg Memberships Virginia First Cities (VFC) • Cost: $24,050.40 • Established in 1999 • Membership currently includes 13 cities • Publishes information on VFC web site regarding General Assembly Sessions Virginia Municipal League (VML) • Cost: $28,657.00 • Established in 1905 • Membership currently includes all 38 cities in Virginia, 160 towns, and eight counties • Publications: VMLeNews, Virginia Town & City Magazine, reports and responses to questions, and Local Officials' Resource Series 462 In connection with possible elimination of the City's membership with Virginia First Cities, Council Member Rosen moved that the matter be referred to the City Attorney for study and report to the Council. The motion was seconded by Council Member Price. Council Member Rosen further commented that the Virginia Municipal League (VML) had a membership of 38 cities, 160 towns and 8 counties versus the VFC which currently has 13 members and expressed how cohesion among localities was more effective through the VML. He added that the VML spent more time lobbying for legislation and worth the funds allocated. Council Member Price inquired if the VFC had evolved any since its creation in 1999 and what was its real purpose and pointed out that the VML membership covered lobbying, promotion, and many other things. She seconded the motion on the table to cease membership. Council Member Bestpitch commented that out of the other 12 membership localities of the VFC, the City of Roanoke had more shared interest and things in common with only six localities being -- Hampton, Newport News, Norfolk, Petersburg, Portsmouth, and Richmond. Council Member Lea explained that he had been involved with the Virginia First Cities for eleven years and previously the VFC had an agenda and met with member City Managers to discuss issues and lobbying because the VML did not represent localities like the City of Roanoke and was more focused on big urban areas and many smaller localities got lost in the shuffle. Dialogue ensued with regard to cancelling the City of Roanoke's membership with the VFC; whereupon, the City Attorney advised that if Council wished to withdraw from the VFC, their annual board meeting was scheduled for May 29th, and that he would look into how the City could withdraw effective at the end of the fiscal year as opposed to deferring it. He added that he would check with the VFC about notice provisions and advise the Council. There being no further discussion of the matter, the motion which was offered by Council Member Rosen and seconded by Council Member Price to refer the matter to the City Attorney for study and report all findings regarding the City's withdrawal from Virginia First Cities organization was unanimously adopted. Several Council Members and the Mayor shared their views regarding the proposed increases in the real estate, motor vehicle, and food and beverage taxes, respectively, and a proposed solid waste fee. 463 O After extensive ongoing dialogue regarding the tax increases and solid waste fee, the City Manager commented that if the motor vehicle license tax remained at $8.00 and the Virginia First Cities membership fee was removed, approximately $25,000.00 would remained, which was doable. Council Member Price added that she was in support of the City Manager's suggestion. At this point, Mr. Shockley continued with the presentation: Parkina Fund Fee Adjustments • Delay monthly parking rate increase at Market Garage until January 1, 2016 • Reduce monthly parking rate increase at Center in the Square to $15.00 The Assistant City Manager for Community Development advised that the unreserved monthly parking fee in the Center in the Square Garage would increase from $70.00 to $85.00 in response to the goal of generating additional revenue of $250,000.00 for capital needs. Budget Calendar Budget Adoption • May 11, 2015 C • 2:00 p.m. (Council Chamber) Mayor Bowers pointed out that due to the lateness of the hour, with the Council still having to convene in a Closed Meeting, ongoing discussion with regard to remaining budgetary items and adoption of appropriate measures will be conducted under Motions and Miscellaneous Business during the 2:00 p.m. session. At 12:24 p.m., the Council meeting was recessed for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building to be reconvened at 2:00 p.m., in the Council Chamber. (Council Member Rosen left following the adjournment of the Closed Meeting.) At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David Bowers presiding. PRESENT: Council Members David B. Trinkle William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1. 6 The Mayor declared the existence of a quorum. M The Invocation was delivered by The Reverend Jamal L. Jackson, Associate Minister, Abundant Grace Assembly. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. ANNOUNCEMENTS: TAXES: The Honorable Evelyn Powers, City Treasurer, shared information regarding personal property tax bills that will be due on June 1, 2015. PRESENTATIONS AND ACKNOWLEDGEMENTS: AIR - QUALITY- PROCLAMATIONS: The Mayor declared the month of May 2015 as Asthma Awareness Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented ceremonial copy of the proclamation to Laura Wasko, member of the Greater Roanoke Valley Asthma and Air Quality Coalition. DIVERSITY: The Mayor declared the month of May 2015 as Diversity and Inclusion Awareness Month. (See ceremonial copy of proclamation on file in the City clerk's Office.) Mayor Bowers presented ceremonial copy of the proclamation to Michele Vineyard, Director, Human Resources, and members of the Diversity Advisory Committee. ACTS OF ACKNOWLEDGEMENT -HOTEL ROANOKE: Mayor Bowers called attention to the 20"' Anniversary of the Re- opening of The Hotel Roanoke, adding that an Art Print had been presented to the City by the Hotel Roanoke Conference Center Commission in recognition of the 20� Anniversary of the Re- opening of The Hotel Roanoke at a dinner at the Hotel Roanoke on Wednesday, April 22, 2015. J U0161 HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City Council sets this time as a priority for citizens to be heard, and that all matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. TAXIS: Ben Eady, 1415 Antrium Street, Salem, Virginia, appeared again before the Council with regard to proposed regulations for taxi -cabs doing business at the Roanoke - Blacksburg Regional Airport. Council Member Ferris requested that the matter be referred to the City Manager and City Attorney for a more global review of the City's taxi -cab regulations and report their findings to the Council, as well as begin dialogue with airport representatives. The City Attorney mentioned that a report was provided to the Council at its April 20 meeting regarding the process by which taxicabs fares may be increased for taxicabs licensed and operating within the City pf Roanoke, adding that he contacted Mark Williams, General Counsel for the Airport, regarding concerns alluded to by Mr. Early. Following additional comments by Mr. Early, Mayor Bowers asked that a recommendation as to the City's position regarding the matter be presented to the Council at July 6, 2015 Council meeting. Jeff Campbell, 70 Tinker Mill Road, Daleville, Virginia, appeared before the Council in support of the comments made by Ben Early about changes effecting local taxi -cab drivers doing business at the Roanoke - Blacksburg Regional Airport, and noted that the situation at the Airport had become confrontational. He urged the Council to investigate the matter and to support area taxi -cab drivers. The City Attorney called attention to recent action taken by the General Assembly with regard to a bill signed by the Governor earlier this year, the Network Transportation Company, which preempts localities from regulating the taxi -cab company; and questions and /or concerns may be addressed through the Department of Motor Vehicles since all taxi -cab company must be licensed through said Department. Following dialogue between the City Attorney and Mr. Campbell, Mayor Bowers reiterated his request for a report to the Council at its July 6 Council meeting. T 9J CITY GOVERNMENT: Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council to express concern about livability in the City of Roanoke. ECOMOMIC DEVELOPMENT -CITY GOVERNMENT: Khalid Jones, 215 Gilmer Avenue, N. E., appeared before the Council and spoke about some of the needs of young black men and women in the northwest community; and urged the Council and City Administration to support outreach through offering trades to learn work skills. The City Manager noted that a workforce workshop was being offered at Virginia Western Community College in the Whitmore Auditorium on May 27 from 9:30 a.m. — 10:45 a.m.; and Roanoke City Public Schools offer a ROTECH program for its high school students. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to a request from the City Manager for a public hearing. CITY -OWNED PROPERTY - TAXES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 18, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request of Child Health Investment Partnership for tax exemption of real property located at 1215 3rd Street, S. W., designated as Official Tax Map No. 1023008, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 467 HUMAN SERVICES: A communication from the Assistant City Manager for Community Development transmitting the Annual Homeless Winter Shelter Survey Report for 2015 prepared by the Blue Ridge Continuum of Care, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE -PARKS AND RECREATION —FAIR HOUSING BOARD: Reports of qualification of the following individuals were before the Council: Joshua T. Dietz as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2018; and Dennis B. Light and Lisa Y. Barksdale as members of the Fair Housing Board for three -year terms of office, each, ending March 31, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the reports of qualification be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) M REGULAR AGENDA .1 PUBLIC HEARINGS: TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday May 4, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, proposal of the City of Roanoke to amend the City Code to increase the applicable vehicle license tax rates on categories of motor vehicles, trailers and semitrailers operating within the City of Roanoke, and in no event shall the proposed increase for each category exceed the lesser of (i) a $13.00 increase over the applicable tax rate for such category, or (ii) the maximum applicable tax rate permitted and authorized by state law for such category, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 24, 2015. (See publisher's affidavit on file in the City Clerk's Office.) Mayor Bowers announced that inasmuch as an incorrect date had been published in the newspaper, an additional public hearing was scheduled to receive citizen comments. The Mayor inquired if there were persons present who wished to speak on the matter. There being no speakers, the Mayor declared the public hearing closed. He advised that no action was required to be taken and that matters involving the budget had been previously discussed by the Council at a recessed meeting on Thursday, April 23, 2015. PETITIONS AND COMMUNICATIONS: PARKS AND RECREATION - YOUTH: Carlos Minnix, Owner /Head Coach, Virginia Lady Hawks, appeared before the Council to request gym access in City and School facilities for inner -city youth to play basketball. Following comments by the Council, the matter was referred to the City of Roanoke /Roanoke City Public Schools Joint Services Committee; and Mr. Minnix was requested to submit information, in writing, in order for the City to evaluate its options in moving forward. H1• Martin Jeffrey, 421 Fairfax Avenue, N. W., also appeared before the Council, in connection with the above stated matter and the ongoing Inner -City Athletic Association issue involving the City's Youth Athletic Council. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BRIDGES: The City Manager submitted a written communication recommending authorization to acquire real property rights in connection with the Franklin Road Bridge Replacement Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40216- 050415) AN ORDINANCE providing for the acquisition of real property C rights needed by the City in connection with the Franklin Road over NSRW — Bridge Replacement Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 438.) Council Member Bestpitch moved the adoption of Ordinance No. 40216 - 050415. The motion was seconded by Council Member Ferris. Vice -Mayor Trinkle noted a conflict of Interest due to a personal interest and read the following statement into the record: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in Agenda Item 7a.1 for the Regular Session of City Council set for Monday, May 4, 2015, at 2:00 p.m., regarding the request for authorization to enter into negotiations with several property owners for the acquisition of property rights by the City for the Franklin Bridge Project, because my employer, Carillon Clinic, is affiliated with two of the property owners, Carillon Clinic Physicians, LLC, and Carillon Clinic Properties, LLC. My only interest with Carillon Clinics is an employment interest and I will not participate in any part of the negotiations between the property owners and the City regarding this matter. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation 470 in this matter. I ask that the City Clerk accept this statement and ask that it be made a 0 part of the minutes of this meeting. Witness the following signature made this 4"' day of May, 2015. S /David B. Trinkle David B. Trinkle Vice -Mayor and Council Member' (See Statement on file in the City Clerk's Office.) There being no additional comments, Ordinance No. 40216 - 050415 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price and Mayor Bowers -5. NAYS: None -0. (Council Member Rosen was absent.)(Vice -Mayor Trinkle abstained from voting.) STREET IMPROVEMENTS: The City Manager submitted a written communication recommending authorization to acquire real property rights in connection with the West End Target Area 13"' Street Improvement Project. (For full text, see communication on file in the City Clerk's Office.) J Council Member Bestpitch offered the following ordinance: (#40217- 050415) AN ORDINANCE providing for the acquisition of real groperty rights needed by the City in connection with the West End Target Area 13 Street Improvement Project ( "Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 439.) Council Member Bestpitch moved the adoption of Ordinance No. 40217 - 050415. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestptch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 471 Q ENCROACHMENTS - SPECIAL PERMITS: The City Manager submitted a written communication recommending approval and authorization of an encroachment permit for portions of a proposed building foundation system within the right -of -way located at 206 Williamson Road, S. E. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40218- 050415) AN ORDINANCE allowing certain encroachments requested by Tazewell Development, LLC ( "Tazewell "), a Virginia limited liability company, the owner of a parcel of real estate located at 206 Williamson Road, S. E., Roanoke, Virginia, known as Official Tax Map No. 4013803 ( "Property'), for the placement of piles, concrete pile caps, and concrete grade beams, into and underneath portions of the public right of way located along Williamson Road, S. E. and adjacent to the Property, which portions, in the aggregate, encompass approximately 252 square feet of the public right of way, for portions of the foundation system of a building to be constructed on the Property in connection with the development of the Property, subject to revocation by the City and upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. C(For full text of ordinance, see Ordinance Book No. 77, page 440.) Council Member Bestpitch moved the adoption of Ordinance No. 40218 - 050415. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 472 COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Roanoke Main Library Featured in Virginia Town & City magazine • City Council should have received a copy of the recent article published in Virginia Town & City Magazine about Roanoke's Main Library. • Lots of great pictures and good visibility for Roanoke through VML. • With a circulation of about 5,000 and a readership of about 16,000, the magazine is distributed to elected and appointed local government officials and their staff across the Commonwealth. Proud to show off our state -of- the -art library facility in downtown. Neighborhood Month Activities Have Begun • Reminder: During May, neighborhood groups are sponsoring events to come together as one community to celebrate unity and neighborhood pride. • Details about specific events are posted on the city's website www.roanokeva.gov/neighborhoodmonth Upcoming Events Saturday, May 9 • Gallop 4 the Greenway, 5:00 p.m., Wiley Drive near River's Edge Sports Complex, register at www.galloi)4thegreenways.com. • Post -race festivities include live music, food and beverages. • This is an annual fundraising event to support our growing network of pedestrian and bicycle trails. Saturday, May 16 • Local Colors Festival, 11:00 a.m. to 6:00 p.m., Elmwood Park and Amphitheater. • Kids to Park Day, 1:00 p.m. to 4:00 p.m., Wasena Park. Facebook Award • Last week, Roanoke received the 2015 Golden Post Award for the Best Use of Humor on Social Media at the Government Social Media Conference & Expo (GSMCON) in Reno, Nevada. • The award recognized the City of Roanoke, Virginia — Communications Facebook page for its 2014 April Fools prank. • Golden Post is the first major awards program exclusively designed to recognize the outstanding use of social media by U.S. local and state government agencies. 1 V 473 DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the nine months ended March 31, 2015. Ms. Dameron provided commentary and overview on the City's financial results for the period ended March 2015: FY15 General Fund Overview Year -to -date general fund revenue recognized was 65.3% of FY15 estimated revenue, however, significant tax revenues, such as personal property revenue have not yet been received. Through March, actual FY15 revenues have increased 4.5% compared to FY14. The projected FY15 revenue by year- end is 1.7%or $4.5 million higher than FY15 adopted budget. The City's sales, lodging and meals taxes performed well and contributed to strong local tax revenue growth. Reimbursement from the Commonwealth for Street Maintenance and the timing of Social Services reimbursements positively affected revenue. • Expenditures increased 1.3% compared to FY14 primarily due to the timing of departmental expenditures. 474 Sales Tax FY15 Revenue Estimate $19.238 M ro "° ""— - --- - - -- - - -- Sales tax revenue + ° - - -- . - -.. increased 64 % over FY14 and h 5.5% higher than YTD ... budget. .wow.uwem Meals Tax t FY15 Revenue Estimate $13.659 M '�a - -- -- - - - - -- FY15 revenue is ,a __ - _. 38 % higher than FY14, and 0.4% higher than YTD budget . oa r� ernenua°ame nrArm - eraaw __ •rm _ -. 475 Transient Occupancy (Lodging) Tax it FYI Revenue Estimate $3.881 M Lodging tae revenue increased 8] %over _ - -- A,, -- FY14. and is 7 4 _ higher than budget. CPersonnel (Salary/Benefit) Lapse Me eoo soo 40.0 zo.o 0.0 Tary4t sMOmn. a.aw »r Adual YTD expenditure is 0.6% or $481k ahead of target. 476 Comprehensive ' p e Services Act (CSA) - w a _ t a nmx9erma. 0M.-.. M' YTD expenses are 4.0% or $260k above target of $6.02M. Residential Juvenile Detention 0 Tasgd gpMal 9 M.ft E.&d YN Expenses expected to remain at budget. 8 50 0 Tasgd gpMal 9 M.ft E.&d YN Expenses expected to remain at budget. Motor Fuel Expenses 1000 750 500 n 250 o Target Actual B MmrhsE .d L]f YTD expense 2.8% or $25K above a non - seasonally adjusted target of $861 K. ro City Performance Strong Through March Total revenues through March were d.5 %higher than the prior year. Total ganerel property and local taxes were up 2 3% compared to last year, indicating a growing local economy. Total expenditures were 13% higher than the prior year due to the timing of expenditures. Departmental expenditures continue W be monitored and are expected W remain within budget. The national unemployment rate held at 5.5% in March, while job creation slowed down abruptly. Sluggish wage growth and weak consumer spending remain threats. The Federal Reserve chairwomanrvamed about me fragile recovery, suggesting a slow more to raise interest rates during year 477 (See copy of Financial Report and presentation on file in the City Clerk's Office.) Without objection by the Council, the Mayor advised that the Financial Report and presentation would be received and filed. 478 REPORTS OF COMMITTEES: NONE. 0 UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: CITY CLERK - AUDITING: Council Member Lea offered the following resolution recommending increases in the annual salaries of the City Clerk and Municipal Auditor: (#40219- 050415) A RESOLUTION amending the salaries of the City Clerk, Stephanie Moon Reynolds and the Municipal Auditor, Troy Andrew Harmon. (For full text of resolution, see Resolution Book No. 77, page 444.) Council Member Lea moved the adoption of Resolution No. 40219 - 050415. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. ... (Council Member Rosen was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: TAXES: As part of the ongoing discussions regarding Code amendments to increase tax rates on certain taxes, Council Member Ferris moved that the prepared food and beverages tax rate increase by 0.5 percent, the motor vehicle license tax increase to $8.00, and the real estate tax rate levied increase by $0.03 by referred to the City Manager and City Attorney. The motion was seconded by Council Members Price and Bestpitch. Council Member Lea inquired if the taxes of senior citizens were frozen; whereupon, the City Manager explained that because of the low income elderly program, some tax assessments for seniors were frozen, but if the tax rate was increased seniors would be required to pay. Mayor Bowers advised that he was not in support of the increases or revenue enhancements; and therefore, would be voting no. Me C There being no further discussion regarding the proposed increases, the motion offered by Council Member Ferris and seconded by Council Members Price and Bestpitch was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price and Vice -Mayor Trinkle -5. NAYS: Mayor Bowers -1. (Council Member Rosen was absent.) ARTS ENDOWNMENT: Vice -Mayor Trinkle commented about the $125,000.00 for the arts endowment was to be issued as one -time debt; whereupon, the City Manager advised the $125,000.00 was kept in the reserves for appropriation and would be acted on at the May 18, 2015 Council Meeting. He asked if the Council wished to budget $125,000.00 for next year in anticipation of the request, there being no objection, Vice -Mayor Trinkle moved that $125,000.00 be allocated as a one -time funding. The motion was seconded by Council Member Ferris. The City Attorney inquired if the private funding match would be required of the $125,000.00 for the Arts Endowment; whereupon, the Vice -Mayor preferred that the C funds not be connected to a private funding match. Mayor Bowers interjected his concurrence in the comments of the Vice - Mayor. There being no additional discussion with regard to the Arts Endowment being included in the one -time funding allocation, the motion offered by Vice -Mayor Trinkle and seconded by Council Member Ferris was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) VIRGINIA FIRST CITITES: Council Member Price asked for clarification with regard to the Virginia First Cities Membership; whereupon, the City Attorney advised that given that City Council decided to examine the timing and process for withdrawal of its membership from Virginia First Cities; and thereafter, he will report his findings to the Council. Mayor Bowers noted that the dues should be removed from the budget by measure. 480 VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND 0 COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to a vacancy created by the expiration of the three -year term of office of Gail Kinzer Lewis as a member of the Fair Housing Board ending March 31, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Charlotte Davis. There being no further nominations, Ms. Davis was appointed to replace Gail Kinzer Lewis as a member of the Fair Housing Board for a term of office ending March 31, 2018, by the following vote: FOR MS. DAVIS: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called attention to a vacancy created by the expiration of the four -year term of office of Warner N. Dalhouse ending October 1, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of D. David Parr, Jr. There being no further nominations, Mr. Parr was appointed to replace Warner N. Dalhouse as a member of the Architectural Review Board for a term of office ending October 1, 2018, by the following vote: FOR MR. PARR: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) VIRGINIA MUNICIPAL LEAGUE POLICY COMMITTEES: The Mayor announced the following appointments /reappointments to the 2015 - 2016 Virginia Municipal League Policy Committees for one -year terms of office: Finance — Finance Director Barbara Dameron /Council Member Court G. Rosen Human Development and Education - Council Member Anita J. Price /City Clerk Stephanie Moon Reynolds 1 V C L I� Economic Development - Council Member Court G. Rosen /Economic Development Director Wayne Bowers General Laws — City Attorney Daniel J. Callaghan Environmental Quality — Environmental Administrator Christopher Blakeman Transportation — Street and Traffic Manager Mark Jamison OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD: The Mayor called attention to the upcoming expirations of the three -year terms of office of R. Gail Burruss and Judge Charles Dorsey as City representatives of the Court Community Corrections Program, Regional Community Criminal Justice Board ending June 30, 2015, whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of R. Gail Burruss and Judge Charles Dorsey. There being no further nominations, Ms. Burruss and Judge Dorsey were reappointed as City representatives of the Court Community Corrections Program Regional Community Criminal Justice Board for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR MS. BURRUSS AND JUDGE DORSEY: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE -MILL MOUNTAIN ADVISORY COMMITTEE: The Mayor called attention to the upcoming expirations of the three -year terms of office of J. Mathew Bullington, John Montgomery and Thomas Turner (Zoo representative) as members of the Mill Mountain Advisory Committee ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of J. Matthew Bullington, John Montgomery and Thomas Turner. There being no further nominations, Messrs. Bullington, Montgomery and Turner (Zoo representative) were reappointed as members of the Mill Mountain Advisory Committee for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR MESSRS. BULLINGTON, MONTGOMERY AND TURNER: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) 482 OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES 0 COMMISSION: The Mayor called attention to the upcoming expirations of the three - year terms of office of Gerardo (Jerry) Manuel Correa, Jr., Katina Hamlar and Dr. William L. Lee as members of the Personnel and Employment Practices Commission ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Gerardo (Jerry) Manuel Correa, Jr., Katina Hamlar and Dr. William L. Lee. There being no further nominations, Mr. Correa, Ms. Hamlar and Dr. Lee were reappointed as members of the Personnel and Employment Practices Commission for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR MR. CORREA, DR. LEE AND MS. HAMLAR: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) Council Member Bestpitch moved that the City residency requirement for Ms. Hamlar be waived in this instance. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE- ROANOKE ARTS COMMISSION: The Mayor called attention to the upcoming expirations of the three -year terms of office of Jeanne Fishwick, Margaret Hannapel, Amy Moorefield, Lucy H. Lee, and Greg Webster as members of the Roanoke Arts Commission ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Jeanne Fishwick, Margaret Hannapel, Amy Moorefield, Lucy H. Lee, and Greg Webster. I • Ci There being no further nominations, Ms. Fishwick, Ms. Hannapel, Ms. Moorefield, Ms. Lee, and Mr. Webster were reappointed members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR MS. FISHWICK, MS. HANNAPEL, MS. MOOREFIELD, MS. LEE AND MR. WEBSTER: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention the upcoming expirations of the three -year terms of office of Brenda A. Allen and Charles J. Medlinger as members of the Roanoke Neighborhood Advocates ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Brenda A. Allen and Charles J. Medlinger. There being no further nominations, Ms. Allen and Mr. Medlinger were reappointed as a members of the Roanoke Neighborhood Advocates for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR MS. ALLEN AND MR. MEDLINGER: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to the upcoming expirations of the three -year terms of office of Jean Bollendorf, Marlene Preston and Sharon L. Ramey as members of the Roanoke Public Library Board ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Jean Bollendorf, Marlene Preston and Sharon L. Ramey. There being no further nominations, Ms. Bollendorf, Ms. Preston and Ms. Ramey were reappointed to the Roanoke Public Library Board for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR MS. BOLLENDORF, MS. PRESTON AND MS. RAMEY: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) 484 OATHS OF OFFICE - ROANOKE VALLEY — ALLEGHANY REGIONAL COMMISSION: The Mayor called attention to the upcoming expiration of the three -year terms of office of Council Members William D. Bestpitch and Raphael E. Ferris — Elected Officials, Christopher P. Morrill — City Official, Braxton Naff and James M. Bullington — Citizen Representatives of the Roanoke Valley- Allegheny Regional Commission ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Council Members William D. Bestpitch and Raphael E. Ferris — Elected Officials, Christopher P. Morrill —City Official, Braxton Neff and James M. Bullington. There being no further nominations, Council Members Bestpitch and Ferris as Elected Officials, Messrs. Morrill as the City Official, and Naff and Bullington as City representatives were reappointed to the Roanoke Valley - Alleghany Regional Commission for three -year terms of office, each, ending June 30, 2018, by the following vote: FOR COUNCIL MEMBERS BESTPITCH AND FERRIS AND MESSRS. MORRILL, NAFF, AND BULLINGTON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) n OATHS OF OFFICE - ROANOKE VALLEY CONVENTION AND VISITORS BUREAU : The Mayor called attention to the upcoming expirations of one -year terms of office of Renee "Butch" Craft, Jeffrey Marks, Douglas Robison, and Gary Walton as City Representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors, ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Renee Butch" Craft, Jeffrey Marks, Douglas Robison, and Gary Walton. There being no further nominations, Ms. Craft, Mr. Marks, Mr. Robison, and Mr. Walton were reappointed as City Representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for one -year terms of office, each, ending June 30, 2016, by the following vote: FOR MS. CRAFT AND MESSRS. MARKS, ROBISON, AND WALTON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE - VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD: The Mayor called attention to the upcoming expirations of the four - year terms of office of Mark Lawrence and J. Granger Macfarlane as City Representatives of the Virginia Western Community College Local Advisory Board ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Mark Lawrence and J. Granger Macfarlane. There being no further nominations, Messrs. Lawrence and Macfarlane were reappointed as City representatives of the Virginia Western Community College Local Advisory Board for four -year terms of office, each, ending June 30, 2019, by the following vote: FOR MESSRS. LAWRENCE AND MACFARLANE: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) OATHS OF OFFICE - ROANOKE CULTRAL ENDOWMENT: Pursuant to the By -laws of the Roanoke Cultural Endowment, the Mayor called attention to the Article I, C Directors, Section 2, Number, that two directors shall be appointed by the Council of the City of Roanoke, Virginia, one of which will serve initially a two year term and the second of which will serve initially a three year term, with their successors to be appointed for three year terms; adding that Sherman P. Lea, Jr., was appointed as a City representative to the Endowment at the April 6, 2015 Council meeting for an initial three -term of office; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Patice Holland. There being no further nominations, Ms. Holland was appointed as an At -large Citizen Representative of the Roanoke Cultural Endowment Board of Directors for a two -year term of office ending December 31, 2017, by the following vote: FOR MS. HOLLAND: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. (Council Member Rosen was absent.) M Council Member Bestpitch moved that the City residency requirement for Ms. 0 Holland be waived in this instance. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) There being no further business, the Mayor declared the meeting in recess at 4:36 p.m., until Monday, May 11, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, at which time the Council will adopt the City of Roanoke Recommended Fiscal Year 2015 - 2016 Budget. The recessed meeting of Roanoke City Council, was called to order on, Monday, May 11, 2015 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -7. ABSENT: None -0. HIM The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. BUDGET: The Mayor advised that the purpose of the meeting was to adopt measures in connection with the City's Recommended 2015 - 2016 Fiscal Year Budget. BUDGET: The Director of Finance submitted a Certificate of Funding certifying that funds required for the 2015 - 2016 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, School Athletics Fund and Grant Fund budgets were available for appropriation. (See Certification on file in the City Clerk's Office.) F. Without objection by the Council, the Mayor advised that the Certificate of �. Funding would be received and filed. GARAGES - LIBRARIES -FEE COMPENDIUM: The City Manager submitted a written communication recommending amendment of the City's Fee Compendium for fees charged at the City -owned and /or controlled parking facilities; and certain library rate adjustments. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40249- 051115) A RESOLUTION providing for an amendment of the fees charged at the City owned and /or controlled parking facilities, namely: Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot, and Warehouse Row Lot; authorizing the City Manager to modify, waive, or reduce such parking fees under certain conditions; providing for assessment of certain fees for late payment or nonpayment of such parking fees; establishing an effective date; authorizing the City Manager to issue guidelines to implement, administer, and 00k enforce such fees; and directing amendment of the Fee Compendium. (For full text of resolution, see Resolution Book No. 77, page 446.) 488 Council Member Lea moved the adoption of Resolution No. 40249 - 051115. The 0 motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. Council Member Lea offered the following resolution: (#40220- 051115) A RESOLUTION amending certain fees as set out below to be charged for after hour use of the community rooms at certain branches of the Roanoke Public Libraries; providing for an effective date; and directing amendment of the Fee Compendium. (For full text of resolution, see Resolution Book No. 77, page 452.) Council Member Lea moved the adoption of Resolution No. 40220 - 051115. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. Council Member Lea offered the following resolution: (#40221- 051115) A RESOLUTION establishing certain fees for the Main Library Reading Porch; directing amendment of the Fee Compendium; and providing for an effective date. (For full text of resolution, see Resolution Book No. 77, page 453.) Council Member Lea moved the adoption of Resolution No. 40221 - 051115. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. Council Member Lea offered the following resolution: (#40222- 051115) A RESOLUTION establishing certain fees for sending and receiving facsimiles at the Roanoke Public Libraries; directing amendment of the Fee Compendium; and providing for an effective date. (For full text of resolution, see Resolution Book No. 77, page 454.) Council Member Lea moved the adoption of Resolution No. 40222- 051115. The motion was seconded by Council Member Ferris and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. Council Member Lea offered the following resolution: (#40223 -051115) A RESOLUTION updating and providing for adjustment of fees charged by the Roanoke Public Libraries for damaged or lost library materials, as set out below; directing amendment of the Fee Compendium; and establishing an effective date. (For full text of resolution, see Resolution Book No. 77, page 455.) Council Member Lea moved the adoption of Resolution No. 40223 - 051115. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. CITY CODE - TAXES - VEHICLES: The City Manager submitted a written communication recommending amendment of the City Code to increase the motor vehicle license tax on certain vehicles, trailers, and semitrailers operating within the City. (For full text, see communication on file in the City Clerk's Office.) 490 Vice -Mayor Trinkle offered the following ordinance ( #40224- 051115) AN ORDINANCE amending Section 20 -28, Tax imposed, of Article 11, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979), as amended, to increase the vehicle license tax rate on certain motor vehicles, trailers, and semitrailers operating within the City of Roanoke, as authorized pursuant to Section 46.2 -752 of the Code of Virginia (1950) as amended, consistent with the rates and limits authorized by the laws of the Commonwealth of Virginia; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 457.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40224 - 051115. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. CITY CODE -TAXES -FOOD: The City Manager submitted a written communication recommending amendment of the City Code to increase the tax rate on the tax on prepared food and beverages. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40225- 051115) AN ORDINANCE amending Section 32 -284, Lew of tax: amount, of Article XIV, Tax on Prepared Food and Beverage, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, to increase the tax rate on the tax on prepared food and beverage from the rate of five percent (5 %) to the rate of five and 1/2 percent (5.50 %) on the purchase of all food and beverages sold in the city in or from a restaurant, whether prepared in such restaurant or not, and whether consumed on the premises or not, as authorized by Section 58.1 -3840 of the Code of Virginia(1950), as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 461.) Council Member Bestpitch moved the adoption of Ordinance No. 40225- 051115. The motion was seconded by Council Member Ferris. J 491 Q Vice -Mayor Trinkle reminded the Council that although he is a restaurant owner, he does not believe a personal conflict exists, and therefore he plans to vote on the proposed measure. There being no additional comments by the Council Members, Ordinance No. 40225 -05115 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: Mayor Bowers -1. CITY CODE - TAXES: The City Manager submitted a written communication recommending amendment of the City Code to increase the tax rate levied on real property, improvements and the special rate for certain energy- efficient buildings. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40226- 051115) AN ORDINANCE amending Section 32 -16, Levied: Rate, of Division I, Generally, of Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, to increase the tax rate levied on real property and improvements from the rate of one dollar and nineteen cents ($1.19) on every one hundred dollars ($100.00) of the fair market value of such property, to a rate of one dollar and twenty two cents ($1.22) on every one hundred dollars ($100.00) of the fair market value of such property, and to increase the tax rate levied on buildings that qualify for the special rate for certain energy - efficient buildings pursuant to Division 9, Tax Rate for Certain Energy- Efficient Buildings, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979) as amended, from the rate of one dollar and seven cents ($1.07) on every one hundred dollars ($100.00) of the fair market value of such buildings, to the rate of one dollar and ten cents ($1.10) on every one hundred dollars ($100.00) of the fair market value on such buildings; providing for an effective date; and dispending with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 462.) Council Member Ferris moved the adoption of Ordinance No.40226- 051115. The motion was seconded by Council Member Bestpitch. 492 Mayor Bowers recognized the following citizens who appeared before the Council in opposition of the increase in the real estate tax rate increase: Elaine C. Niemann, 5040 Old Mountain Road, N. W. Dan Cullather, 3002 Rosalind Avenue, S. W. John Brill, 1727 Memorial Avenue, S. W. Sue Brocker, 5214 Woodbury Street, N. W. Dallas Powell, 501 Bullitt Avenue, S. E. Wayne Heine, 4615 Elva Road, N. W. Following lengthy discussion regarding the proposed increase in the real estate tax rate to $1.22 on every 100.00 of the fair market value of real property and improvements; and $1.10 on every $100.00 of the fair market value on buildings that qualify for the special rate for certain energy- efficient buildings, effective July 1, 2015, Ordinance No. 40226 - 051115 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: Mayor Bowers -1. INSURANCE - GRANTS- BUDGET- TECHOLOGY- EQUIPMENT- STORMWATER- PARKING -CIVIC CENTER - SCHOOLS: Vice Mayor Trinkle offered the following budget J ordinance, in connection with the City's allocation for Fiscal Year 2015 - 1026: (#40227- 051115) AN ORDINANCE adopting the annual General, Stonnwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, School Athletics, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2015, and ending June 30, 2016; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 464.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40227- 051115. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: Mayor Bowers -1. 493 Q BUDGET- CAPITAL IMPROVEMENTS PROGRAM: The City Manager submitted a written communication recommending an endorsement of an update to the Five -year Capital Improvement Program for Fiscal Years 2016 — 2020. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40228- 051115) A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter dated May 11, 2015. (For full text of resolution, see Resolution Book No. 77, page 472.) Council Member Bestpitch moved the adoption of Resolution No. 40228 - 051115. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: (#40229- 051115) AN ORDINANCE to appropriate funding for the FY 2016 -2020 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2015 -2016 General, Capital Projects, and Risk Management Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 472.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40229- 051115. The motion was seconded by Vice- Mayor Trinkle and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. USX BUDGET - GRANTS- ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending appropriation of FY 2016 funds for Enterprise Zone. 3 (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40230- 051115) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 473.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40230- 051115. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. BUDGET - GRANTS- HOUSING: The City Manager submitted a written communication recommending approval of the 2015 - 2019 HUD Consolidated Plan and 2015 Annual Plan; and authorization to submit documentation to HUD for final review. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40231- 051115) A RESOLUTION approving the 2015 - 2019 Consolidated Plan and authorizing the City Manager, or the City Managers designee, to submit the approved Consolidated Plan, and to execute and submit any necessary documents pertaining thereto, to the United States Department of Housing and Urban Development (HUD) for final review and approval; and authorizing the execution of all necessary documents pertaining to such Consolidated Plan. (For full text of resolution, see Resolution Book No. 77, page 474.) i• Council Member Price moved the adoption of Resolution No. 40231 - 051115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. CITY EMPLOYEES -PAY PLAN: Council Member Ferris offered the following ordinance recommending adoption of a Pay Plan for officers, employees and constitutional officers; and salary adjustments /increments, merit increases, and monthly stipends for certain Council- appointed boards and commissions: ( #40232- 051115) AN ORDINANCE to adopt and establish a Pay Plan for officers, employees and Constitutional Officers of the City effective July 1, 2015; providing for certain salary adjustments; authorizing various annual salary supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 476.) Council Member Ferris moved the adoption of Ordinance No. 40232 - 051115. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. CITY MANAGER - MUNICIPAL AUDITOR -CITY ATTORNEY -CITY CLERK - DIRECTOR OF FINANCE: Council Member Ferris offered the following ordinance approving compensation for Council- Appointed officials and certain compensation benefits for the Director of Finance: (#40233- 051115) AN ORDINANCE establishing compensation for the City Manager, City Attorney, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1, 2015; establishing and confirming certain compensation benefits for the Director of Finance; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 481.) EM Council Member Ferris moved the adoption of Ordinance No. 40233 - 051115. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. There being no further business, the Mayor declared the recessed meeting adjourned at 2:47 p.m. APPROVED ATTEST- Stephanie � Moon R. eyn s, M 'C—Z� avio e+r.s w1w`. City Clerk Mayor 497 ROANOKE CITY COUNCIL — REGULAR SESSION May 18, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, May 18, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia T. Webb, Assistant Deputy City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT: The Mayor recognized Limame Barbouchi from Morocco and Yomna Karoui from Tunisia visiting from North Africa; and Amy Hatheway, Co -Vice President for Planning and Resource Development, Total Action for Progress. ACTS OF ACKNOWLEDGMENT: Virginia Delegate Sam Rasoul presented the Mayor with a Resolution from the General Assembly in recognition of the 100°iAnniversary of the Municipal North (Old Roanoke City Courthouse). HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. M e James Lynch, 503 Rutherford Avenue, N. W., appeared before the Council and thanked the Police Department and City Council for supporting the youth athletic initiative; and he announced that two summer basketball leagues and the Twin Hoops Summer Camp will begin soon. George Riles, 1925 Andrews Road, N. W., appeared before the Council and again expressed concern with the Youth Athletic Council guidelines, recalling Inner City being the oldest athletic organization in the City of Roanoke. Margie Lucas, 2259 Sewell Lane, S. W., representing the Mill Mountain Garden Club, appeared before the Council to announce a new campaign entitled "Scoop the Poop," an ongoing process to educate the public as to pet waste in waterways. She noted that the Garden Club of Virginia awarded the Club over $5,000.00 to create additional pet waste stations and interpretive signage on the Mill Mountain Greenway. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke about change and prosperity for young people. Martin Jeffrey, 421 Fairfax Avenue, N. W., appeared before the Council and thanked Susan Jennings, Arts and Culture Coordinator, for her efforts with the Public Art Program; and appreciation to Chris Perkins, Chief of Police, for the police body cameras. He concluded that the routes of Valley Metro buses needed to be extended to —. serve more citizens in the City of Roanoke. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for Closed Meeting and a request from the Director of Finance for public hearing. CITY COUNCIL: A communication from the Mayor requesting that the Council convene in a Closed Meeting to discuss appointments of three School Trustees to serve on the Roanoke City School Board, for three -year terms, each, commencing July 1, 2015 and ending June 30, 2018, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) OR Council Member Ferris moved that the Council concur in the request of the Mayor as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) BONDS - CAPITAL IMPROVEMENT PROGRAM: A communication from the Director of Finance requesting that Council schedule a public hearing for Monday, June 15, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the issuance of General Obligation Bonds, not to exceed $27 million, for qualifying Capital Improvement Projects, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the Director of Finance as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday, April 15, 2015, was before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the minutes of the Audit Committee be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) Ace 1 TAXES: A report from the City Attorney regarding personal property tax exemption for disabled veterans, was before the Council. (See copy of report on file in the City Clerk's Office.) Council Member Ferris moved that the report be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) CITY CODE - ANIMALS AND FOWL: A communication from the City Manager with regard to the regulation of roosters within the City, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: .,. AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS -PARKS AND RECREATION ADVISORY BOARD: Report of qualifications of Edward Garner as a Citizen City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a term ending December31, 2016; and Gordie L. Zeigler as a member of the Parks and Recreation Advisory Board for a three - year term of office ending March 31, 2017, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 501 Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 120 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET - ROANOKE VALLEY RESOURCE AUTHORITY: Daniel D. Miles, Chief Executive Officer, Roanoke Valley Resource Authority, appeared before the Council and presented its proposed 2015 - 2016 Annual Budget. (For full text, see copies of the report and proposed FY 2015 - 2016 Budget on file in the City Clerk's Office.) 502 Mr. Miles advised that the proposed budget represented a $22,971.00 increase for the upcoming year and pointed out that the tipping fee increased to $48.00 per ton which equated to ten cents per household, per month for each City resident, but still projected an annual decrease of $100,000.00 in the amount of revenue from the City to the Resource Authority in the amount of waste brought to the transfer station. Vice -Mayor Trinkle offered the following resolution: ( #40234 - 051815) A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2015 - 2016, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 77, page 484.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40234 - 051815. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) PUBLIC ART - VALLEY METRO: Melanie Almeder, Associate Professor of Creative Writing and Literature, Roanoke College, appeared before the Council to share information with regard to the Art by Bus Writing Program. (See copy of presentation on file in the City Clerk's Office.) Ms. Almeder thanked Ride Solutions, The Roanoke Arts Commission and Valley Metro for the opportunity to be included in the Arts by Bus initiative. She pointed out that she rode on a public bus and wrote poems about the happenings on the bus ride. She recited a poem titled "Vernacular Number One, The Necessary Invocation." Vice -Mayor Trinkle commended Ms. Almeder, the Arts Commission and Valley Metro on the collaborative effort in putting art front and center for the citizens and community. Council Member Bestpitch commended all involved in the installation of the art along the Artwalk at the Bullitt Avenue between S. Jefferson Street and Williamson Road, S. W. He was pleased with the sculpture that used wood from the expired oak tree, which was removed during the renovations at Elmwood Park. 503 Mayor Bowers concurred in the comments about the Artwalk and commended Ms. Jennings and the Arts Commission for their efforts. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: 2013 Community Carbon Emissions and Energy Summary Dr. Sean McGinnis, Director, Virginia Tech's Green Engineering Program, shared with the Council the results of the 2013 Community Carbon Emissions and Energy Summary. He explained that the presentation highlighted the 2013 data and the data for 2014 and 2015 by the Virginia Department of Transportation was delayed. He highlighted the following information: W Roanoke GHG Ea lops— Scale of Reauglonl. Ill WA City of Roanoke Elechicis Usage P He advised that carbon dioxide was the gas used for reference and the 10 percent reduction equaled 230,000 tons and divided by the 45,000 households in the City of Roanoke, requiring every household to save one ton of emissions. YI City of Roanoke Neutral Gas Usage Wx gwn.n W, City of Roanoke VCOT Tranaeoaal Anali m � • m� e. Ill WA City of Roanoke Elechicis Usage P He advised that carbon dioxide was the gas used for reference and the 10 percent reduction equaled 230,000 tons and divided by the 45,000 households in the City of Roanoke, requiring every household to save one ton of emissions. YI City of Roanoke Neutral Gas Usage Wx gwn.n W, City of Roanoke VCOT Tranaeoaal Anali m � • 504 He further advised that in terms of roads traveled within the Roanoke City limits, approximately 88 percent were secondary and primary roads actually carried more traffic including trucks. City of Roanoke Co,mnuMy GHG [missions t • Wmgnwnm W;.1 Ciry of Roanoke Community GHG Emissions E�XW ■I �� COfICt1510n5 slamt Cty w110lhowe,,,, x,x,- ,­ U11 ..mx xer,,,W, e, (See presentation on file in the City Clerk's Office.) Discussion: Wu�gxm.n Mayor Bowers inquired if the 12 percent reduction was from the last report or since 2009; whereupon, Dr. McGinnis replied that it was a 12 percent reduction from the baseline of 2005 when overall measurements began. The City Manager thanked Dr. McGinnis for his efforts and recognized Ken Cronin, Director of General Services, and Nell Boyle, Sustainability Outreach Coordinator, who worked closely with the departments. Mayor Bowers thanked Dr. McGinnis for the presentation and advised that the briefing would be received and filed. M�SN, ix Room -- ■I �� COfICt1510n5 slamt Cty w110lhowe,,,, x,x,- ,­ U11 ..mx xer,,,W, e, (See presentation on file in the City Clerk's Office.) Discussion: Wu�gxm.n Mayor Bowers inquired if the 12 percent reduction was from the last report or since 2009; whereupon, Dr. McGinnis replied that it was a 12 percent reduction from the baseline of 2005 when overall measurements began. The City Manager thanked Dr. McGinnis for his efforts and recognized Ken Cronin, Director of General Services, and Nell Boyle, Sustainability Outreach Coordinator, who worked closely with the departments. Mayor Bowers thanked Dr. McGinnis for the presentation and advised that the briefing would be received and filed. 505 ITEMS RECOMMENDED FOR ACTION: HUMAN SERVICES - BUDGET - GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds from the Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition to maintain existing services for Temporary Assistance to Needy Families (TANF) population. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40235 - 051815) A RESOLUTION authorizing the acceptance of an Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS); authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided to the local departments of social services (DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. (For full text of resolution, see Resolution Book No. 77, page 484.) Council Member Price moved the adoption of Resolution No. 40235 - 051815. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) Council Member Price offered the following budget ordinance: ( #40236 - 051815) AN ORDINANCE to appropriate funding from the Federal Government through the Commonwealth of Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 485.) 41110 Council Member Price moved the adoption of Budget Ordinance No. 40236- 051815. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) EQUIPMENT- BUDGET - POLICE - GRANTS: The City Manager submitted a written communication recommending appropriation of funds in the connection with the Federal Asset Forfeiture Sharing Program and the Department of Treasury Federal Asset Sharing Program, in order to replace equipment in the Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #40237- 051815) AN ORDINANCE to appropriate funding from the Department of Justice Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 486.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40237- 051815. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) EQUIPMENT- BUDGET - POLICE - GRANTS: The City Manager submitted a written communication recommending appropriation of funds in connection with the State Asset Forfeiture Sharing Program in order to acquire new and replacement equipment in the Police Department. (For full text, see communication on file in the City Clerk's Office.) 507 Council Member Bestpitch offered the following budget ordinance: ( #40238 - 051815) AN ORDINANCE to appropriate funding from the State Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 487.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40238- 051815. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) EQUIPMENT- BUDGET -FLEET MANAGEMENT: The City Manager submitted a written communication recommending appropriation of Fleet Management Retained Earnings in connection with the completion of alternative fuel initiatives at the Public Works Service Center. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40239 - 051815) AN ORDINANCE to appropriate funding from the Fleet Management Fund Retained Earnings to Capital Improvements for the installation of propane autogas fuel infrastructure, amending and reordaining certain sections of the 2014 -2015 Fleet Management Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 488.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40239 - 051815. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) M CITY CODE - PENSION PLAN: The City Manager submitted a written communication recommending amendment of the City Code in connection with retirement benefits for Roanoke City employees, effective July 1, 2015. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40240 - 051815) AN ORDINANCE amending and reordaining Section 22.3 -27, Contributions and member's contribution account Article IV, Contributions of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Section 22.3 -42, ESRS definitions, Division 1, ESRS, Article VII, Determination of Benefits, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Section 22.3 -43, Normal service retirement. Division 1, ESRS, Article VII, Determination of Benefits, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Section 22.3 -44, Early service retirement allowance, Division 1, ESRS, Article VII, Determination of Benefits, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Section 22.3 -45, Vested allowance. Division 1, ESRS, Article VII, Determination of Benefits, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Section 22.3 -76, Member Elections Article XIII, Member Elections and Hybrid Program, of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; providing for effective dates; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 489.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40240 - 051815. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) BUDGET - EQUIPMENT- PARKING GARAGES: The City Manager submitted a written communication authorizing execution of Amendment No. 2 to the contract between the City of Roanoke and ThyssenKrupp for elevator /escalator maintenance and repair. (For full text, see communication on file in the City Clerk's Office.) 509 Vice -Mayor Trinkle offered the following resolution: ( #40241 - 051815) A RESOLUTION authorizing the City Manager's issuance and execution of an additional Amendment to the City's Contract with ThyssenKrupp Elevator Corporation ( "ThyssenKrupp ") for additional professional services for repairs to the Elmwood Park Parking Garage elevator; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 77, page 494.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40241 - 051815. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Carillon Clinic Children's Hospital Playground • Grand opening was held on Friday, May 15, in Elmwood Park to officially welcome citizens to the playground, which has a Peter Pan narrative. • First themed playground constructed in a Roanoke city park. • Features include: • Captain Hook's ship with a rope bridge spanning to the Peter Pan and the Lost Boys' treehouse. • Historically designed treasure maps that highlight several of Roanoke's local amenities. • A sponge -like, rubberized surface that adds fall resistance and mimics the colors of the sea, beach and forest. • An expansive and custom crocodile head that breaks through the blue, ocean -like surface. • Special thanks to Roanoke Parks and Recreation staff for all the great work done for the playground. • Kudos to the Library staff for planning Peter Pan - related activities in conjunction with the grand opening — face painting, balloon animals, children's theater, and more. 510 Leadership College Reception & Graduation • On May 18, a catered reception will be held in the Municipal Building Lobby from 6:15 p.m. to 6:45 p.m. Council is invited to attend and greet the graduates. • Awarding of certificates will be done during 7:00 p.m. Council meeting. Festivals and Activities Continue • Local Colors event was held on Saturday, May 16. • Several Neighborhood Month events occurred over the weekend. Coming soon: Festival in the Park • May 22 — 24, Friday through Sunday, in Elmwood Park. • Information on specific events and performances available at www.manokefestival.com. Police to Conduct Community Walk • DMI Community Walk in the Melrose area. • Wednesday, May 27, at 6:00 p.m. • Walk will begin at Fire Station #2 (1920 Orange Avenue, N. W.). • The two respective neighborhood groups — Melrose /Loudon and Melrose /Rugby will participate. • The focus of this walk will be to identify problems in the specific areas such as trash, abandoned properties, graffiti removal, and any other issues that need to be addressed to enhance the quality of life for the community. City departments have been invited to participate in the walk as well. Food Co -Op Recognized The National Co -op Grocers recently recognized Roanoke Natural Foods Co- op's, downtown co -op grocery store as one of the fastest growing in the nation. o News of this success comes as the downtown co -op celebrates its second anniversary on the Historic City Market in Downtown Roanoke. In the first quarter of 2015, sales growth averaged 35 percent for the downtown co -op, which operates out of the first floor of Center in the Square CITY ATTORNEY: CAPITAL IMPROVEMENT PROGRAM: The City Attorney submitted a written communication recommending correction of scrivener's error in Resolution No. 40228- 051115. (For full text, see communication on file in the City Clerk's Office.) 511 Council Member Price offered the following resolution: ( #40242 - 051815) A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by City Council Agenda Report dated May 11, 2015. (For full text of resolution, see Resolution Book No. 77 page 495.) Council Member Price moved the adoption of Resolution No. 40242 - 051815. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded.) REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Ferris invited the public to attend the Annual Lebanese Festival on May 29 — 31, 2015, from 11:00 a.m. to 8:00 p.m., at St. Elias Church. At 3:14 p.m., the Council meeting was declared in recess for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building. (Council Member Rosen entered during the Closed Meeting. (3:28 p.m.). At 4:24 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of Council in attendance. 512 OATHS OF OFFICE - ROANOKE CITY SCHOOL BOARD: The Mayor called attention to the upcoming expiration of the three -year terms of office of Mae G. Huff, Todd A. Putney and Richard M. 'Dick" Willis as Trustees of the Roanoke City School Board ending June 30, 2015. Inasmuch as Ms. Huff and Mr. Putney having served three consecutive terms of office, each, they were not eligible for reappointment; whereupon, Mayor Bowers opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Richard M. 'Dick" Willis, Jr., Laura Day Rottenborn and Mark K. Cathay. There being no further nominations, Richard M. 'Dick' Willis was reappointed and Laura Day Rottenborn and Mark K. Cathay were appointed as Trustees of the Roanoke City School Board for three -year terms of office, each, commencing July 1, 2015 and ending June 30, 2018, by the following vote: FOR MESSRS. WILLIS AND CATHEY AND MS. ROTTENBORN: Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. The City Attorney was instructed to prepare a resolution for adoption at the 7:00 p.m. session appointing the abovementioned Trustees. CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Rosen moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. At 4:28 p.m., Mayor Bowers declared the Council meeting in recess to be reconvened at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. 513 PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia T. Webb, Assistant Deputy City Clerk. The Invocation was delivered by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. ROANOKE CITY SCHOOL BOARD: Vice -Mayor Trinkle offered the following resolution appointing three School Board Trustees on the Roanoke City School Board for three -year terms of office, commencing July 1, 2015 and ending June 30, 2018: ( #40243 - 051815) A RESOLUTION appointing Mark K. Cathey, Laura Day Rottenborn, and Richard M. 'Dick' Willis, Jr., as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2015, and ending June 30, 2018. (For full text of resolution, see Resolution Book No. 76, page 496.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40243 - 051815. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - SCHOOLS: The Mayor recognized the Patrick Henry High School Forensic Team. ACTS OF ACKNOWLEDGEMENT - LEADERSHIP COLLEGE: The Mayor recognized the graduates of the Leadership College and presented each with a Certificate of Appreciation. 514 He mentioned that a reception was held in the Main Lobby on the Second Floor of the Noel C. Taylor Municipal Building in honor of the graduates. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, May 18, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Shakers Restaurant Corporation to rezone property located at 1909 Valley View Boulevard, N. W., from CG, Commercial General, to CLS, Commercial Large Site, subject to certain proffered conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, April 28, 2015 and Tuesday, May 5, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the overall goals of the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as the subject property will be redeveloped for an active use in a manner compatible with the surrounding area, as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance ( #40244 - 051815) AN ORDINANCE to rezone certain property located at 1909 Valley View Boulevard, N. W., from CG, Commercial - General District, to CLS, Commercial -Large Site District, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 497.) Council Member Bestpitch moved the adoption of Ordinance No. 40244- 051815. The motion was seconded by Council Member Ferris. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 515 There being no questions and /or comments by the Council Members, Ordinance No. 40244 - 051815 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, May 18, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the Western Virginia Water Authority and Carilion Clinic Properties, LLC, to rezone three portions of property located at 2012 Jefferson Street, S. E., bearing Official Tax Map No. 4060502; a 2.0379 acre portion of property from ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District; a 0.2518 acre portion of the property in the northwest corner adjoining Jefferson Street, S. E., from ROS, Recreation Open Space, to IN, Institutional District; and a 0.4453 acre portion of the property in the northwest corner adjoining Jefferson Street, S. E., from ROS, Recreation Open Space, to 1 -2, Heavy Industrial District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, April 28, 2015 and Tuesday, May 5, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 3 for rezoning from ROS (Recreation and Open Space District) to INPUD (Institutional Planned Unit Development District), IN (Institutional District), and 1 -2 (Heavy Industrial District) is consistent with the overall goals of the City's Comprehensive Plan and Zoning Ordinance, as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance- (#40245-051815) AN ORDINANCE to amend § 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property located at 2012 Jefferson Street, S. E.; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 498.) 516 Council Member Rosen moved the adoption of Ordinance No. 40245- 051815. The motion was seconded by Council Members Ferris and Lea. Due to having a personal interest in the above - mentioned rezoning matter, Vice - Mayor Trinkle advised he would refrain from participating in any discussions; and read the following statement for the record: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item B.2., regarding the request to rezone portions of property owned by the Western Virginia Water Authority, situated at 2012 Jefferson Street, S. E., bearing Official Tax Map No. 4060502, because my employer, Carilion Clinic, is affiliated with Carillon Clinic Properties, LLC, the entity that has an agreement to acquire a portion of this property. My only interest with Carillon Clinics is an employment interest. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 181" day of May, 2015. S /David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Maryellen F. Goodlatte, Esquire; Curtis Mills, Senior Vice - President for Facility Services, Carilion Clinic; and Gary Robertson, Executive Director, Water Operations, Western Virginia Water, appeared before the Council in support of the request. The Mayor inquired if there were persons present who wished to speak on the matter. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and voiced concerns about the traffic in the area and encouraged the use of a roundabout. There being no additional speakers, the Mayor declared the public hearing closed. 517 There being no questions and /or comments by the Council Members, Ordinance No. 40245- 051815 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained from the vote.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, May 18, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of Roanoke to vacate and release the public's right to use said portion of real property located at 2012 Jefferson Street, S. E., designated as Official Tax Map No. 4060502, known as Crystal Spring Park, owned by the Western Virginia Water Authority, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, April 28, 2015 and Tuesday, May 5, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the vacation and release request, finding that the application for vacation of Crystal Spring Park located between Roanoke Memorial Hospital and the Western Virginia Water Authority Crystal Spring water treatment facility is a reasonable request, as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40246 - 051815) AN ORDINANCE vacating Crystal Spring Park as a public park for recreational and open space uses and releasing the public's right to use Crystal Spring Park; authorizing the City Manager to execute documents and to take any and all actions necessary to effect City Council's intent as evidenced by the adoption of this Ordinance; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 500.) Council Member Bestpitch moved the adoption of Ordinance No. 40246 - 051815. The motion was seconded by Council Member Rosen. Mwel Having a personal interest in the above - mentioned matter, Vice -Mayor Trinkle advised he would refrain from participating in any discussions; and read the following statement for the record: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item 8.3., regarding the request to vacate and release the public's right to use Crystal Spring Park located on property owned by the Western Virginia Water Authority, situated at 2012 Jefferson Street, S. E., bearing Official Tax Map No. 4060502, because my employer, Carilion Clinic, is affiliated with Carilion Clinic Properties, LLC, the entity that has an agreement to acquire a portion of this property from the Western Virginia Water Authority. My only interest with Carillon Clinics is an employment interest. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 18'" day of May, 2015. S /David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Maryellen F. Goodlatte, Esquire; Curtis Mills, Senior Vice - President for Facility Services, Carilion Clinic; Gary Robertson, Executive Director, Water Operations; and Mike McEvoy, Executive Director, Wastewater Operations, Western Virginia Water Authority, appeared before the Council in support of the request. The Mayor inquired if there were persons present who wished to speak on the matter. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council and inquired if the tennis courts could be relocated to another site for citizen use and if the Water Authority trucks at the entrance of the neighborhood could be relocated as well. There being no additional speakers, the Mayor declared the public hearing closed. The City Attorney advised that the Ordinance was revised to correct the date of the public hearing, which was incorrectly listed as April 20, 2015 instead of May 18, 2015. 519 R. Brian Townsend, Assistant City Manager for Community Development, provided background information, stating that in 2004 the City transferred its rights for the Crystal Springs facility to the Western Virginia Water Authority, but retained the rights to the tennis courts. He further advised that although the City disposed of the water feature, the rights that were transferred in 2004 must be vacated and Carilion has paid $250,000.00 to replace the six tennis courts. There being no questions and /or comments by the Council Members, Ordinance No. 40246 - 051815 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained from the vote.) WESTERN VIRGINIA WATER AUTHORITY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 18, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments with regard to Botetourt County becoming a member locality with the Western Virginia Water Authority, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 16, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Attorney submitted a written report recommending approval of the reorganization and expansion of the Western Virginia Water Authority ( "Authority) by providing that Botetourt County, Virginia, join the Authority; and execute a Second Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such joinder, following comments from citizens and other interested parties regarding the proposed joinder of Botetourt County to the Authority. (For full text, see report on file in the City Clerk's Office.) 520 Council Member Lea offered the following resolution (#40247- 051815) A RESOLUTION approving the reorganization and expansion of the Western Virginia Water Authority ( "Authority ") by providing that Botetourt County, Virginia, join the Authority; approving and authorizing the execution of a Second Amended and Restated Articles of Incorporation of the Western Virginia Water Authority to accomplish such joinder; and authorizing the appropriate public officials to take any actions and execute any documents necessary to accomplish such matters, all in accordance with Virginia Code Section 15.2 -5112. (For full text of resolution, see Resolution Book No. 77, page 502.) Council Member Lea moved the adoption of Resolution No. 40247 - 051815. The motion was seconded by Council Member Bestpitch. The City Attorney explained that the advertisement in the newspaper identified the City of Roanoke representatives of the Water Authority as Marc Fink, John P. Bradshaw, Jr., and Harvey Brookins; and if the reorganization ordinance was adopted, Roanoke City would be required to appoint three members to the newly constituted Water Authority, being John P. Bradshaw Jr., Harvey Brookins and Wayne Bowers who will replace Marc Fink. He further explained that if the matter did not proceed, Mr. Fink's current term would expire on June 30, 2015, and an appointment to extend his term under the currently structured Water Authority would come before the Council at a future Council meeting. Council Member Bestpitch inquired if the City residency requirement for Mr. Brookins had to be waived upon reappointment; whereupon, the City Attorney replied in the affirmative. Mike McEvoy, Executive Director, Wastewater Operations, Western Virginia Water Authority, appeared before the Council and advised that under the proposal, nine employees from Botetourt County would be employed with the Authority, adding the Botetourt County utilities were worth approximately $19 million, encompassing 1,200 water customers and 25 sewer customers; and as part of the joinder agreement, Botetourt County provides $1.2 million in cash for system improvements with the Botetourt County customers paying a higher water rate for a period of five years. Council Member Ferris commented that the joinder was a great example of regional cooperation. Following additional dialogue regarding the boundaries of the Botetourt County utilities, Gary Robertson, Executive Director, Water Operations, Western Virginia Water, appeared before the Council and commented that a distribution system interconnecting the Roanoke area and Smith Mountain Lake was coming soon with only a six mile gap separating those areas. 521 In response to inquiry from the Mayor with regard to the City's involvement in discussions regarding water supply, the City Manager confirmed the City's involvement in the discussions. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no additional questions and /or comments by the Council, Resolution No. 40247- 051815 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. At this point, Council Member Rosen left the meeting (8:38 p.m.) CITY PROPERTY - TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 18, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Child Health Investment Partnership (commonly known as CHIP), for designation of its real property located at 1215 3rd Street, S. W., known as Official Tax Map No. 1023008, as exempt from taxation, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, May 11, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending adoption of an ordinance to authorize the Child Health Investment Partnership's exemption from real property taxation, pursuant to Article X, Section 6(a)6 of the Constitution of Virginia, effective July 1, 2015. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40248 - 051815) AN ORDINANCE exempting from real estate property taxation certain property located at 1215 3rd Street, S.W., Roanoke, Virginia, and depicted as Official Tax Map No. 1023008, owned by Child Health Investment Partnership (commonly known as CHIP) (hereinafter "the Applicant "), an organization devoted exclusively to charitable or benevolent purposes on a non - profit basis; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 509.) 522 Vice -Mayor Trinkle moved the adoption of Ordinance No. 40248 - 051815. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40248 - 051815 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when vote was recorded) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Jeff Artis, 1420 Rorer Avenue, S. W., appeared before the Council and announced the Juneteenth Festival to be held on June 13, 2015, at Washington Park, from 12:00 p.m. to 3:00 p.m. with a gospel concert from 3:00 p.m. to 6:00 p.m. He advised that inasmuch as he has been named the new Assistant Principal of Patrick Henry High School, this would be his last year as Chair of the Festival and thanked the Council for their continued support of the event. Several Members of the Council congratulated Mr. Artis on his new position as Assistant Principal. Carrie Poff, 2473 Highland Road, S. E., representing the Riverdale Farm Neighborhood Association, appeared before the Council and presented the Vision of Southeast Roanoke, noting that the cottages would be wonderful vacation rentals for out of town guests, visiting the Carilion Roanoke Memorial Hospital or sports complex and asked for Council's support in transforming the neighborhood. The Mayor referred the matter to the City Manager for review and report back to the Council. Jim Thompson, 1328 Chapman Avenue, S. W., appeared before the Council and expressed concern about a nuisance rooster located in his neighborhood, noting that the rooster crowed all day and at night as early as 2:00 a.m. He inquired as to what could be done about the rooster. 523 David Hess, 509 14" Street, S. W., appeared before the Council expressed concern about a nuisance rooster, noting that the chicken coop faced his property. He -- asked if an ordinance could be adopted to address the rooster issue. Council Member Ferris asked for clarity on the options with regard to the complaint against the inconsiderate neighbor with the rooster. The City Attorney explained that to change the City Code would be an involved process; however the first option is to call the police while witnessing the misdemeanor taking place, file for a warrant with the Magistrate and be subpoenaed to appear in court or pursue a civil nuisance action, which requires the hiring of an attorney. He noted that although Police Chief Perkins was empathetic, he had not received any complaints, but would take any complaints on the matter seriously. There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 9:19 p.m. APPROVED 2 ATTT Cecelia T. Webb, CMC David A. Bowers Assistant Deputy City Clerk Mayor 524 ROANOKE CITY COUNCIL - REGULAR SESSION I 1 June 1, 2015 J 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, June 1, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982- 070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen (arrived late), David B. Trinkle, and Mayor David A. Bowers-6. ABSENT: Council Member William D. Bestpitch-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for Operations; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk, CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayors as abovementioned. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Trinkle, and Mayor Bowers-4. NAYS: None -0. (Council Member Bestpitch was absent.)(Council Member Price and Rosen were not present when the vote was recorded.) 0 525 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid -year performances of Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Trinkle, and Mayor Bowers -4. NAYS: None -0. (Council Member Bestpitch was absent.)(Council Member Price and Rosen were not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. ' AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: BRIEFINGS: Western Virginia Regional Industrial Facility Authority Site Study Results Beth Doherty, Executive Director Regional Partnership of Roanoke Valley, gave an overview of the results with regard to the Western Virginia Regional Industrial Facility Authority Site Study: 526 4w 1nII IINH III ' REAL ESTATE DEMAND 30 Acres or L u then 50. ''Mme Awes ' Ir I rr •3 R000FF PF410WLL PA ATMEASXIV REAL ESTATE SUPPLY 10[M,m (an:�y ypelkky M1m Mu•y Pv' 4n P4+rwl Unlox4:rcokN Iro M Ai 3uu b Yey W*u4fo fm:n Mla 6IM, Y e, Ly ly Pnma4nurlw:nOW 61m H rn /1 Id6 3 la yr[ fgAlh AU{y µfVa MNNUIM 39 Ip .3 y[ r � .N:'r3ra�3Y IB No - 3 W VMnBUmt MI IB rtf Li IS W M1: Inrpe[reeYlMw,.tl Nr le M r3 Ib at VNkv MM1 Wry .. e, el p r "M ny:et m rtrl wa, Gk Mmoh pe0m is na mmaHAia ra peens Ikl rry un 10r xrndtleyHOrypa, rti0/IOFC,pgIMy' - CUmelrom VFW I J 527 REGIORAIMYSIS Goal. Identify Single User Industrial Site Opportunities of At Least 100 Acres Town of VlnlOn isiMWed in Roanoke CoLMIgves ROAYOaERMONAl • PARTNERSHIP Pepla ISWUm BokmmCa 79,481 5,058 RoarokeCO afi,41e fip) CirydNnarohe 44499 ri C' OlSakm 70.594 B FnrLin Co 4771fi P135 Ta1RMrttll 1 Town of VlnlOn isiMWed in Roanoke CoLMIgves ROAYOaERMONAl • PARTNERSHIP "A Kih 151919 irwrilrwo�xaaxl brr.arrw I:rnilrrimr. 155883 nmrmnnn.vr 1552V iiiiii a [W" rrNSpttM yy1 �raraara wv.Ym Iblr RaM \aii,wil'. Dim n Emir wild ...rr..r Irmr ).all WRn aewrt L996 mxa✓e..x.�a.,a 528 NOANOKE MOW PARTNERSHIP EVALUATION CRITERIA 100 acres minimum Limited number of landowners Avoid floodplain locations Average slope <5% for minimum 80 acre pad Maximize buffer from residential areas Regular configuration )square or rectangular shape) Preference for high visibility/highway access Utilities )power, water, sewer, fiber, natural gas) within 2 miles 4;, NO KI REGIONAL W PARTNERSHIP SITES BY SIZE Site Sire Range _ Number <100 acres 0 100 to 200 a 200 to 500 2 >500 acres 2 _.. Taft -15 tRa __ T 10 '1 4 529 ROANOKE REGIONAL — PARTNERSHIP TOP TINEE SITE s W Aceage 135 153 am Oevelocable Acreage 119 139 579 Thal COST Estimate $111,950,000 $11,070,000 $53,478,000 Annual Revenue Projection $1,001,800 $1,606,475 $1.651,813 m Build Out Potential Yield! 8,890 SF /Rene 7,5205F /acne 3,580 Sf /acre Closest Water W adjacent 16' adjacent 11' adjacent dwelt sewer Wadjacent 10'amr Ir adjacent adjacent Property Owners 11 1 4 ROANOKE REGIONAL - PARTNERSHIP M SiiPIS • Funding model • Ongoing administrative costs • Additional characterization /due diligence • Due diligence • Site control • Site improvement and preparation • Marketing (See copy of presentation on file in the City Clerk's Office.) In her concluding remarks, Ms. Doherty expressed appreciation for the City's active participation in the business venture. Following comments by Council Members, Mayor Bowers advised that the presentation would be received and filed. 530 Single Stream Recycling Skip Decker, Manager, Solid Waste Management, gave an overview Presentation on the rollout of a Single Stream Recycling Program: Solid Waste Management 4 Services • Trash Collection • Bulk Collection Brush Collection • Physically Challenged Collection • Recycling Collection • Downtown Trash Compactor Program TOTAL OPERATING BUDGET FY 15 -16: $6,734,727 Solid Waste Management ^ Customers I f 33,327 households receive all collection services 652 small businesses and churches that receive trash and recycling collection services t* Solid Waste Management Recycling Statistics In the last 12 months: Total recycling collected is 3,182.18 tons • Current monthly average of recycling is 259.68 tons Household participation rate is 40% Lj +�J Single Stream Recycling Single Stream: How does it work? All recyclables in a single container: • vfastics 1- Glass Carl: Mixed paper • Newspaper Cardboard ,: . tl fopertri ®� �vJ F* 531 532 Request For Proposal C* I Recycling Disposal Solutions - sole bidder 35,000 — 96 gallon containers 3,500 — 64 gallon containers RFID products, readers and software Processing of materials Educational assistance to market the program Container Distribution for an October V target start dale Recycling Bins RFID Tags W C� Single Stream Recycling jCost of the Program Proposed Rates: $34.85 per ton for single stream based upon a minimum of 700 tons per month • Term of Contract — 5 years, with an option to renew for another 5 years Current Rates: $19.00 per ton of mixed paper $31.00 per ton bottles & cans $27.50 per ton single stream pilot 533 ' tQj Single Stream Recycling t* I I Projected Tonnage Communities that convert from dual stream to single stream typically double the amount of recycling collected. Current Projected Goal 250 tons 500 tons 700 tons Single Stream Recycling Cost / Savings Variables Expenses IlTOTALS: Savings Temporary labor savings $130,000 Tip fee reductions(lst year) $147,000 Miscellaneous personnel $33,000 Marketing costs $45000 $88,000 $277,000 534 op Single Stream Recycling Net Cost Savings over 10 year Period Single Stream Recycling tvl Proposed Changes to Service Return to `A" Week and "B" Week. Service half of each quadrant each week 100 Main St —A Week Pick up trash and single stream 100 Main St— B Week Pick up trash only 535 Single Stream Recycling t_* Proposed Changes to Service • Bulk and Brush collected every week • Brush piles no smaller than 4' X4' x4' and no larger than 6' x 6' x 6' and limited to one bundle per week • Bulk collected weekly and limited to 3 items per week • Bagged trash no longer allowed as a bulk item THE RECYCLING PARTNERSHIP Grant Opportunity .YI organfzab. E.,I N. CV? CVP MKINCtwG �p'UDMHlp Mxkrr Classic outreach Inbastructure, suppnt far Community M atknas snalW marketing tecknkal .rnualues campaym assistance Per a a[[ene's evpera�ee N mwe rlun 15 rynier camy�nnlea 536 Single Stream Recycling J Grant Recycling Partnership was created to lend that support to Improve recycling participation with tools and support for small cities Grant is funded by corporations that are vested In impmvad Packaging and interested in seeing increased nec,ling by providing wpport W local governments Roanoke has been offered a grant valued at 5179,000 for the following activities: A prof sionolly cmaled marketing/ outreach ompah,(FREE) Creation of an outreach and implementalion plan wan teehniol support Implementation of curbside single Amen recwling Single Stream Recycling QUESTIONS? (See copy of presentation on file in the City Clerk's Office.) 537 In his concluding remarks, Mr. Decker announced that the Kick -off date for the Single Stream Recycling will be October 5, 2015. Following concurrence by the Council in support of the recycling program, with the commencement of a Kick -off Date of October 5, 2015, the Mayor noted that the presentation would be received and filed. At 9:55 a.m., the Council meeting was declared in recess. At 10:30 a.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding, with all Members of the Council in attendance, with the exception of Council Member Bestpitch. Real Estate Rehabilitation Tax Abatement Program Susan Lower, Director of Real Estate Valuation, provided an update on the Real Estate Rehabilitation Tax Abatement Program: WHAT IS THE REHAB PROGRAM? • all -wtlae Phdgrem that was Jevebped m encourage rehabilitation, oair, and reolacemeM M Wittier, n the uty of gaanoke by Prodding an Incengw through an abatement on real o.operty tares . The amountmf the tae abrtemmus based on the uHrease In assessed .I— of each bundbsg mat has been mpm.ed, renovate, or rePbchal Sample. e.fon MNb g1W.Kb gLIIO MfM flelub g3gP.CW g3,pgP om.,.,,.e ggso.000 sgAn leaedb street, s.. -ts.. fmNp • ai.a.ly a.aa ere vr. P 4 538 BACKGROUND / OVERVIEW • Established Rehab Program in 1981 • Revised Rehab Program in 2000, 2005, 2010 • Established a Marketing Program • Target Neighborhoods - (Historic, Conservation and Rehab Districts) • Established a Timeline for Rehab Completion • Program "sunsets" in 5 year intervals (Expires June 2015). Qualifications RESIDENTIAL COMMERCIAL Age 01 Struntwe a 25 Minimum Assessment anx 5p;5 mnease to Quality Spuare root Regn inns Mane less than uxii, Rehab Application ree S50 so To repay for rehab, owner must be wrrenl t ai real a rrelnt tares. • To remain in the rehab program, taxes mush ba kept cure, • To remain In the rehab program. the OuiMirgs dud vnrin the Cilys bull0ing. Eoning, and nwsance mites. -N J C TERMS FOR REHAB ABATEMENT • 3 years: If before value of the Residential Building is greater than or equal to $300,000 • 5 years: City wide for bah Commercial and Residential Buildings • 10 years: Commercial and Residential Buildings in Hl, H2 Historic Districts, Conservation Districts, Rehab Districts • Additional years: 50% reduction in the number of residential units* 539 ■ mro nh uvv «awrw �M � M I'tivn vn s vo 13% W1M ' 539 540 350000 300000 250000 21MM) 150000 fo0690 S0000 0 2015 2016 2017 2018 2019 2020 2021 2022 M23 2024 2025 2026 2027 CITY OF ROANOKE + EXPIRATION OF TAXABLE ABATEMENT J 541 RECOMMENDATIONS AND NEXT STEPS? • No change to program • Extend for 5 additional years • Adopt Ordinance on June 15, 2015 ANY QUESTIONS? (See copy of presentation on file in the City Clerk's Office.) At the conclusion of the presentation, Council was asked to adopt an ordinance at its June 15, 2015 meeting to amend the City Code to extend the expiration date in order to allow partial tax exemptions on the rehabilitation of residential, commercial and industrial real property. City Council concurred in the recommendation and the City Attorney was instructed to prepare the proper measure for action by the Council at its meeting on June 15. There being no comments and /or questions by the Council Members, the Mayor advised that the presentation would be received and filed. At 10:45 a.m., the Council meeting was declared in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building. (Council Member Rosen arrived at 12:45 p.m.; and Council Member Price arrived at 1:25 p.m., during the Closed Meeting.) At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. 542 PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle and Mayor David A. Bowers -6. ABSENT: Council Member William D. Bestpitch -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for Operation; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Dr. Edward T. Burton, Pastor Emerities, Sweet Union Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Ferris moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - PUBLIC WORKS: Mayor Bowers recognized Joe Brewer, Kenny Lang and Edna Wimmer as recipients of the American Public Works Association 2015 Mid - Atlantic Regional Awards; and Billy Basham as recipient of the Recycler of the Year Award. 543 FINANCE -ACTS OF ACKNOWLEDGEMENT: Mayor Bowers advised that the ` presentation of the Government Finance Officers Certificate and Award of Financial Reporting Achievement to the Finance Department was withdrawn and would be presented at a future Council Meeting. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke about the termination of his employment with the City of Roanoke. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the Rem would be removed from the Consent Agenda and considered separately. The Mayor called attention to three requests for public hearings by the City Manager scheduled to be held on Monday, July 20 at 7:00 p.m. i MINUTES: Minutes of the regular meeting of Council held on Monday, January 5, 2015, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 544 CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Fresno Street -Aspen Street Drainage Improvements Project constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia (1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Queen Avenue — Courtland Road Drainage Improvements Project constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia (1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 545 CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Cove Road — Andrews Road Drainage Improvements Project constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia (1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project; was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None -0. (Council Member Bestpitch was absent.) ROANOKE NEIGHBORHOOD ADVOCATES: The Annual Roanoke Neighborhood Advocates FY2014 -2015 State of the Neighborhood Report, was before the body. (See report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Vice -Mayor Trinkle adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None -0. (Council Member Bestpitch was absent.) OATHS OF OFFICE - ROANOKE VALLEY — ALLEGHANY REGIONAL COMMISSION — ROANOKE ARTS COMMISSION - PERSONNEL AND EMPLOYMENT PRACTIVES COMMISSION —FAIR HOUSING BOARD- VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD - ARCHITECTURAL REVIEW BOARD: Report of qualifications of the following individuals were before the Council: The Honorable William D. Bestpitch as an Elected representative and Braxton Naff as a Citizen At -Large representative of the Roanoke Valley- Allegheny Regional Commission for three -year terms of office, each, ending June 30, 2018; M• Lucy H. Lee and Greg Webster as members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2018; The Reverend Dr. William L. Lee as a member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2018; Charlotte H. Davis as a member of the Fair Housing Board for a term of office ending March 31, 2018; J. Granger Macfarlane as a City representative of the Virginia Western Community College Local Advisory Board for a four -year term of office ending June 30, 2019; and D. David Parr, Jr., as a member of the Architectural Review Board for a term of office ending October 1, 2018. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualifications be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) REGULAR AGENDA PUBLIC HEARING: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. 547 r ITEMS RECOMMENDED FOR ACTION: BUDGET- GRANTS - EMERGENCY SOLUTIONS: The City Manager submitted a written communication recommending acceptance and appropriation of certain entitlement funding for the 2015 - 2016 fiscal year from the U. S. Department of Housing and Urban Development in connection with the Community Development Block Grant, Home Investment Partnerships Program Grant and Emergency Solutions Grant. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40250- 060115) A RESOLUTION authorizing acceptance of certain entitlement funding for the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) Grant, and the Emergency Solutions Grant (ESG), from the U. S. Department of Housing and Urban Development; upon certain terms and conditions, and authorizing the execution of the necessary grant documents required to accept such funding. (For full text of resolution, see Resolution Book No. 77, page 512.) Council Member Rosen moved the adoption of Resolution No. 40250 - 060115. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) Council Member Rosen offered the following budget ordinance: (#40251- 060115) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 513.) 3�* Council Member Rosen moved the adoption of Budget Ordinance No. 40251- 060115. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) BUDGET -HUMAN SERVICES: The City Manager submitted a written communication recommending approval of recommendations of the Human Services Advisory Board's allocations for funding of various qualified agencies for Fiscal Year 2015 - 2016; and execution of a contract with the Council of Community Services to perform the necessary audits of all funded programs by such agencies. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40252 - 060115) A RESOLUTION concurring in the recommendations of the Human Services Advisory Board ( "Board ") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2015 - 2016, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the funded programs by such agencies. (For full text of resolution, see Resolution Book No. 77, page 517.) Council Member Price moved the adoption of Resolution No. 40252- 060115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) OW Me Council Member Price offered the following budget ordinance: ( #40253 - 060115) AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 518.) Council Member Price moved the adoption of Budget Ordinance No. 40253- 060115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) BUDGET- ROANOKE ARTS: The City Manager submitted a written communication recommending approval of recommendations of the Roanoke Arts Commission's allocations for funding of various nonprofit agencies for Fiscal Year ` 2015-2016. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40254- 060115) A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's ( "Arts Commission ") allocation of City funds to various nonprofit agencies for Fiscal Year 2015 - 2016. (For full text of resolution, see Resolution Book No. 77, page 520.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40254 - 060115. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 550 Vice -Mayor Trinkle offered the following budget ordinance (#40255- 060115) AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 521.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40255 - 060115. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) CITY PROPERTY- HOUSING: The City Manager submitted a written communication recommending authorization to designate property at 425 Church Avenue, S. W., 0 Church Avenue, S. W., 407 Church Avenue, S. W., and 420 Campbell Avenue, S. W., as being a revitalization area in order to facilitate project financing by the Virginia Housing Development Authority. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40256- 060115) A RESOLUTION designating the area of the City of Roanoke, Virginia situated at 425 Church, S. W., Roanoke, Virginia, 0 Church Avenue, S. W., Roanoke, Virginia, 407 Church Avenue, S. W., Roanoke, Virginia, and 420 Campbell Avenue, S. W., Roanoke, Virginia, as a revitalization area in accordance with Section 36- 55.30:2.A, Code of Virginia (1950), as amended; and authorizing the City Manager to execute the necessary documents, provide any additional information, and to take any necessary actions to advise the Virginia Housing Development Authority (VHDA) of such designation. (For full text of resolution, see Resolution Book No. 77, page 522.) 551 Vice -Mayor Trinkle moved the adoption of Resolution No. 40256 - 060115. The ` motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) LEASES - EQUIPMENT: The City Manager submitted a written communication recommending execution of an Intergovernmental for the operation and maintenance of a joint public safety radio system Agreement with the Counties of Roanoke and Franklin. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40257 - 060115) AN ORDINANCE authorizing the City Manager to enter into and execute an Intergovernmental Agreement for a Joint Public Radio System ( "Agreement ") with Roanoke County and Franklin County pursuant to Section 15.2 -1300 of the Code of Virginia (1950) as amended, for the establishment, maintenance, and operation of the Roanoke Valley Radio System; terminating the existing intergovernmental agreement between the City and Roanoke County for the operation of such system, upon certain terms and conditions, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 524.) Council Member Ferris moved the adoption of Ordinance No. 40257- 060115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 552 COMMENTS OF CITY MANAGER: The City Manager offered the following comments: Uacomina Events Big and Rich • Friday, June 5 • Elmwood Park, 7:30 p.m. • Part of the 2015 Budweiser Summer Concert Series. • General Admission tickets are available through the Berglund Center Ticket Office. 2nd Sunday Art Market • Sunday, June 14 • City Market Building, 11:00 a.m. — 3:00 p.m. • Sponsored by the Market Building Foundation, Downtown Roanoke Inc., and Big Lick Entertainment. • Future events will be held the second Sunday of each month through December, featuring artists from around the region displaying works of fine art, crafts, and music performances. City Pools Opening Soon • Fallon Park Swimming Pool — opens June 5 o Hours: Friday and Saturday: Noon — 7:00 p.m., Sunday: Noon — 6:00 p.m. • Washington Park Swimming Pool — opens June 8 o Hours: Monday, Tuesday, and Thursday: Noon — 6:00 p.m. • Pools will offer Swim Camps and Aquatic Programs • Swim lessons are also provided at a minimal fee. • Admission: • Ages 4 and under FREE • Ages 5 -15: $2.00; Ages 16 +: $3.00 • Both facilities are available for private party rentals on weekend evenings • Pools will close on August 9. 553 f j CITY ATTORNEY- INTERNET - FIRE /EMS: The City Attorney submitted a written ureport recommending authorization to waive the City's sovereign immunity with regard to the a service agreement between the City of Roanoke and Comcast Cable Communications Management, LLC, d/b /a Comcast for the provision of Internet services to City of Salem Fire /EMS Station No. 2 for use in mutual aid response via the City's fire dispatching system. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40258- 060115) A RESOLUTION authorizing the waiver of the City of Roanoke's ("City") sovereign immunity in connection with a service agreement between the City and Comcast Cable Communications Management, LLC, d /b /a Comcast Business, and its operating affiliates ( "Comcast "), for the provision of intemet services to City of Salem Fire /EMS Station No. 2, located at 415 Electric Road, Salem, Virginia, for use in mutual aid response via the Citys fire dispatching system; and authorizing execution of the service agreement between the City and Comcast in connection with the provision of such services. (For full text of resolution, see Resolution Book No. 77, page 526.) Council Member Ferris moved the adoption of Resolution No. 40258 - 060115. The motion was seconded by Vice -Mayor Trinkle. Following comment by Council Member Ferris calling attention to another example of regional cooperation, in this instance being the City of Salem, whereby recognizing that the agreement will benefit both jurisdictions, Resolution No. 40258- 06015 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 554 DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Assistant Director of Finance submitted an overview of April FY15 Financial Reports of City of Roanoke and March FY15 Roanoke City Public Schools, highlighting the following categories: FY15 General Fund Overview Year- to-date general fund revenue recognized was 82.1 %of FY15 estimated revenue. Through April, actual FY15 revenues have increased 2.8 %compared ta FY14. The projected FY15 revenue by year- end is 1.9% or $4.9 million higher than FY15 adopted budget. M additional appropriation of $2 4 million in revenues for FY15 forthcoming. The City's sales, lodging and meals taxes perfomieal well act comdbuted to strong local tax revenue gro,Nl1. Reimbursement from the Commomvealth for Street Maintenance and the timing of Social Services reimbursements positively affected revenue. Fxpendimres increased 12% compared to FYI primanly due to the timing of departmental expenditures. Departmental expenditures are expected to remain within budget. Sales Tax t FY15 Revenue Estimate $19.238 M v. �TbYlexmW �YlolWM �YrOx[NL Sales tax revenue increased 6.8 %over FY14, and is 6.2 %higher than YTD budget. 9 555 Meals Tax FY15 Revenue Estimate $13.659 M It !N Yri A �YC4W FY15 revenue is 3.9%hgtw Nun FY14, and is 0.4% higher than YTO budget. -- Transient Occupancy It .. (Lodging) Tax FY15 Revenue Estimate $3.881 M 4.0 3,0 6 s 2.0 vo 11 10YWIMEM,C WY �Ab,YN o1NYY� �YN/p�l Lodging tax revenue Increased 8.0% over FY14, and is 7.0% higher than budget. 556 Business and Professional Occupational License (BPOL) Tax FY15 Revenue Budget $12 478M 11.0 - 12.0 t &0 9 a.0 F &0 &0 RA 0.0 ee&ApIIB0 &RMrYNAm[I ettUP[4x1 [Eyt[assist Tax due We was March Is Revenues are 16% slaw last year with 97.2% of she M5 estimate Wlecled. Subsepuent Infama0on received in May indicated we have exceeded budget for FY15. Personnel (Salary/Benefit) Lapse 100.0 g 00A A.0 0.0 41U TM.tt AMal 10 MaMN EntlsO VJ4 YTD expenditure is 6.6% or $496k ahead of target. ri t: %' Comprehensive Services Act (CSA) t ra 60 r SD f t0 10 },0 RM4� WMjl Y T7 IOMa" s.7 YTD expenses are 2.7% or $188k above target of $6.9M. Residential Juvenile Detention L t'� 8 7 750 250 0 T-0 ACW 10 mumin F.Ne uM Expenses expected to remain at budget. /ft IM 557 558 Solid Waste Tipping Fees o� F ,.moo g ,.000 so:0 TpJel MlYnl toAMNSFiMC 4]o YTD costs are 1.0% or $13k above target of $1.76M. Motor Fuel Expenses a 1600 „t000 _..■ _._�._. m 0 506 Target Actual ,on,wuMEm " YTD expense 5.0% or $48K above a non - seasonally adjusted target of $956K. 1 :J 559 City Performance Strong Through April Total revenues through April were 2.8% higher than the ppnor year. Total general property and local taxes were up 2.g% compared M last year mdicatng a growing local economy • Total expenditures were 12% higher than the prior year due to the liming of eTendtures. Departmental expenditures continue to be monitored and are expected to remain within budget. • In April, the national unemployment rate fell to 5.4 %, a seven - year low. However, a lack of demand and weak retail sales remain treats. • The Federal Reserve may delay its tightening monetary policy until September. (See copy of Financial Report and presentation on file in the City Clerk's Office.) There being no questions and /or comments by the Council Members, the Mayor advised that the Financial Report and presentation would be received and filed. REPORTS OF COMMITTEES: LEGISLATION: Court G. Rosen, Chair, Legislative Committee, submitted a written report recommending Council's endorsement of collaboration in connection with the 1 -73 Coalition; and authorizing the City Manager to take the necessary steps to join the coalition with the shared goal to make construction of Interstate 1 -73 through the Roanoke Valley a reality. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40259- 060115) A RESOLUTION endorsing the City's participation in the 1 -73 Coalition. (For full text of resolution, see Resolution Book No. 77, page 526.) 560 1 Council Member Rosen moved the adoption of Resolution No. 40259 - 060115. The motion was seconded by Vice -Mayor Trinkle. Following comments by Council Member Ferris regarding the recommended endorsement of collaboration for 1 -73 coalition and its importance to the future of the region, while calling attention to displayed signage throughout the 1 -73 corridor. There being no further comments by the Council Members, Resolution No.40259 -06015 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: TRAINS - CELEBRATIONS- SCHOOLS: Mayor announced the return of J611 Locomotive to Roanoke on Saturday, May 30, 2015; William Fleming and Patrick Henry High School Commencement Exercises on Friday, May 29 at 10:00 a.m. and 2:00 p.m., respectively, at the Berglund Center; and the Lebanese Festival on May 30 — 31, 2015. WATER AUTHORITY: Discussion ensued regarding a public hearing for comments about a proposed rate increase by the Western Virginia Water Authority scheduled for June 18, 2015. Attention was called to previous action taken by the Council at a public hearing on May 18, 2015, with the adoption of Resolution No. 40247- 051815 with regard to Botetourt County becoming a member locality with the Western Virginia Water Authority, whereby no mention of a rate increase recorded during the May 18 Council meeting. 561 Extensive dialogue resulted as to whether the Council should wait until the new board members have assumed their duties, effective July 1, to discuss overall concerns regarding the matter or defer voting on the matter until after July 1, 2015. The City Attorney opined that another altemative /option for consideration by the Council could be to authorize an amendment to Resolution No. 40247 - 051815 at its June 15, 2015 Council meeting, and also delay the execution of the documents by the Mayor. After additional discussion of the matter, Council Member Rosen moved that reconsideration of a motion concerning action of City Council in adopting Resolution No. 40247- 051815 at its May 18, 2015 Council meeting, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority be tabled until the next regular meeting of Council scheduled for Monday, June 15 at 2:00 p.m., in the Council Chamber. The motion was seconded by Council Member Ferris and adopted. In addition to the abovementioned action by the Council, City Clerk was instructed to notify the representatives of the Western Virginia Water Authority to appear before City Council on June 15 to address the proposed rate increase and other matters relating to Resolution No. 40247 - 051815 as deemed by the Council. G PARKS- YOUTH: Council Member Lea announced a sponsored basketball and other outdoor activities to be held in Melrose Park on Thursday, June 4 from 6:00 p.m. — 8:00 p.m., with registration from 4:00 p.m. — 7:00 p.m. on Tuesday, June 2 at Melrose Park. POTHOLES- STREETS: The Mayor reminded the public to report any and all potholes throughout the City. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSION AND COMMITTEES: OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the expiration of the three -year term of office of D. David Parr as a member of the Roanoke Neighborhood Advocates ending June 30, 2015; whereupon, he opened the floor for nominations. I" 562 Vice -Mayor Trinkle placed in nomination the name of D. David Parr. There being no further nominations, Mr. Parr was reappointed as a member of the Roanoke Neighborhood Advocates for a term of three -years ending June 30, 2018, by the following vote: FOR MR. PARR: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEAL: The Mayor called attention to the expiration of the three -year term of office of Robert L. Price as a member of the Building and Fire Code Board of Appeals ending June 30, 2015; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Robert L. Price. There being no further nominations, Mr. Price was reappointed as a member of the Building and Fire Code Board of Appeals for a term of three -years ending June 30, 2018, by the following vote: FOR MR. PRICE: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE -MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to the expiration of the three -year term of office of Thomas Turner (Mill Mountain Zoo Representative) as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2015, advising that Mr. Thomas declined reappointment at the May 4, 2015 Council Meeting; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle place in nomination the name of Sarah Karpanty. There being no further nominations, Ms. Karpanty was appointed to replace Thomas Turner (Mill Mountain Zoo representative) as a member of the Mill Mountain Advisory Board for a term of three -years ending June 30, 2018. AI FOR MS. KARPANTY: Council Members Ferris, Lea, Price, Rosen, Trinkle, and %W Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE - ROANOKE ARTS COMMISSION: The Mayor called attention to the expiration of the three -year term of office of Margaret Hannapel as a member of the Roanoke Arts Commission ending June 30, 2015 advising that Ms. Hannapel declined reappointment at the May 4, 2015 Council Meeting; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Stephanie Loehman Fallon. There being no further nominations, Ms. Fallon was appointed to replace Margaret Hannapel as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2018, by the following vote: FOR MS. FALLON: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. (Council Member Bestpitch was absent.) OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: Pursuant to Ordinance No. 40099 - 110314 amending and reordaining Chapter 17, Human Resources, Article III, Youth Services Citizen Board Code of the City of Roanoke (1979) as amended, setting forth the composition, appointment, terms of members, restriction on membership and filling vacancies; qualification of members; responsibilities, organization, procedures, and committees; and staff, the Mayor opened the floor for nomination for appointments of members to serve on the Board, effective July 1, 2015 and ending June 30, respectively. Council Member Price placed in nomination the names of the following individuals: One -Year Terms of Office Dawn Crutchfield (At- Large), Ashleigh Lowery (Student), Cerid Lugar (At- Large), Malik Morris (Student), Kenai Hunt (Student/Alternate), Quentin Long (Student /Alternate), Council Member Anita J. Price (At- Large), and Heidi Schmidt (At- Large) v 564 Two -Year Terms of Office Benjamin F. Bazak (At- Large), Diane M. Casola (At- Large), Marcus E. Huffman (At- Large), and Karen H. Pillis (Public) Three -Year Terms of Office Ray F. Bemis, III (Public), Crystal L. Hall (Public), James M. O'Hare (Public), Charlsie E. Parker (Public), Lorena Wilson (At- Large) There being no further nominations, the abovementioned individuals were appointed as members of the Youth Services Citizen Board for terms of office, commencing July 1, and ending June 30, respectively, by the following vote: FOR MS. CRUTCHFIELD, MISS LOWERY, MS. LUGAR, MR. MORRIS, MISS. HUNT, MR. LONG, COUNCIL MEMBER PRICE, MR. BAZAK, MS. CASOLA, MR. HUFFMAN, MS. PILLIS, MR. BEMIS, MS. HALL, MR. O'HARE, MS. PARKER and, MS. WILSON: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -6. (Council Member Bestpitch was absent.) There being no further business to come before the Council, the Mayor declared the regular meeting adjourned at 3:10 p.m. ATTEST: APPROVED Stephanie Moon Reynolds, MMC Davi . Bower ~� City Clerk Mayor J .y i 565 ROANOKE CITY COUNCIL — REGULAR SESSION June 15,2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, June 15, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014, with Vice -Mayor David B. Trinkle presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, William D. Bestpitch, Raphael E. Ferris, and Vice -Mayor David B. Trinkle -5. ABSENT: Mayor David A. Bowers and Council Member Sherman P. Lea -2. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Elizabeth Link, Associate Pastor, Second Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Trinkle. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: The Vice -Mayor recognized Chris Craft, President, and the Wildwood Civic League, on its 8151 Anniversary and presented a Certificate of Recognition signed by the Governor of Virginia. (See copy of Certificate of Recognition on file in the City Clerk's Office.) me HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council and spoke about equality for all citizens of the City of Roanoke. CONSENTAGENDA The Vice -Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. CITY COUNCIL: A communication from David B. Trinkle, Vice - Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council- Appointed Officers, pursuant to Section 2.2 -3711 (Ax1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferns moved that the Council concur in the request of the Vice -Mayor as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) ROANOKE ARTS COMMISSION - ROANOKE VALLEY - ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE: A communication from the City Clerk advising of the resignation of M. Rupert Cutler as a member of the Roanoke Arts Commission and as a City of Roanoke representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee, respectively, effective June 30, 2015, was before the body. (See communication on file in the City Clerk's Office.) 567 Council Member Ferris moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member w_ Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) VIRGINIA FIRST CITIES: A communication from the City Attorney reporting on the annual meeting of Virginia First Cities and the City's continued participation in Virginia First Cities, was before the Council. (See copy of communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) OATHS OF OFFICE - ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION -COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM, COMMUNITY CRIMINAL JUSTICE BOARD- ROANOKE NEIGHBORHOOD ADVOCATES - ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, BOARD OF DIRECTORS - WESTERN VIRGINIA WATER AUTHORITY BOARD: Reports of qualification of the following individuals were before the Council: The Honorable Raphael E. Ferris as an Elected representative of the Roanoke Valley- Alleghany Regional Commission for a three -year term of office ending June 30, 2018; R. Gail Burruss as the Blue Ridge Behavioral Healthcare Board City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board, for a three -year term of office ending June 30, 2018; • se Brenda A. Allen as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2018; Jeffrey Marks as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2016; and Harvey D. Brookins and John P. Bradshaw, Jr., as City of Roanoke representatives of the Western Virginia Water Authority Board for initial terms of office commencing July 1, 2015, and ending June 30, 2016 and June 30, 2017, respectively. (See Oaths or Affirmations of Office on file in the City Clerk's office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: Downtown Roanoke Intermodal Transportation Study Having offered introductory remarks, the City Manager recognized Ron Reekes of Wendel Architects of Richmond, Virginia, for the following presentation regarding Downtown Roanoke Intermodal Transportation Study: o t�H 1 570 7 I 571 572 573 574 ;. 575 E 576 I I 577 3 578 J v 579 (See copy of presentation on file in the City Clerk's office.) Mr. Reekes discussed the various options and recommendations during the overview. Council Member Rosen inquired about funding and discussed the House Bill (HB -2) currently before the General Assembly; adding the Bill may not pass, which may cause thought for multiple funding sources for the project. Council Member Bestpitch asked it there would be a walkway across Salem Avenue instead of the Norfolk Southern railroad tracks; whereupon, Mr. Reekes responded that there would be a walkway across Salem Avenue that would bridge over to Campbell Court where additional parking could be met, allowing patrons to park and walk across to the train station. M Discussion ensued regarding the process timeline, and the City Manager reiterated that National Environmental Protection Agency approval did not obligate the City, adding that it would be necessary to have an interim station. J Council Member Price inquired about the Parking Study and wondered about parking options; whereupon Mr. Reekes reviewed the legends (color identifiers) and identified surface parking and off - street parking sites, including parking spaces capacity and possible demand, taking into account the loss of the Lampros parking lot and Salem Avenue Parking Garage. He anticipated additional parking would be required, whereby the bridge would connect passengers to those additional parking opportunities. Council Member Rosen expressed concern about the project and wanted to address the amount space for the use of the facility, having acknowledged the potential of having a building for residential and commercial, but was concerned that the City would be in the business of becoming a landlord, and wondered should local government be in said business. As dialogue continued, he commented on the survey and inquired about the marketing on ridership; whereupon, Mr. Morrill indicated that the City was investigating the data. He concluded his comments by urging the Administration to make sure the project fits Roanoke, inasmuch there being very little surface to build upon since the proposal calls for a building on the site. Council Member Bestpitch noted that there has been a lot of positive development near and around the Campbell Court area and along First Street, S. W., such as the Hancock Building, Woolworth Building, as well as other successful businesses and believed there has been great economic development in the area, while understanding the need for diverse retail. Vice -Mayor Trinkle hoped one version would lead to development, noting his Preference being Option E of the preferred Master Plan. As discussion continued, the Assistant City Manager for Operations pointed out that the Virginia Department of Rail and Public Transportation (VDRPT), Norfolk Southern Corporation, and AMTRAK had an onsite visit in May 2015, and recommended an interim solution for the second and third floors of Campbell Court that could house a temporary station. Mr. Stovall provided additional details on the platform and culverts, adding the City was about 30 -60 days ahead of schedule in meeting its obligations. There being no further discussion; the Vice -Mayor stated the presentation would be received and filed. (For the record, Council Member Ferris read a Prepared Conflict of Interest Statement at the March 2, 2015 Council meeting, noting a personal Interest in the abovementioned briefing.) 581 Q ITEMS RECOMMENDED FOR ACTION: BUDGET - RECYCLING - GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a Recycling Partnership Grant for Single Stream Recycling. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40260- 061515) A RESOLUTION accepting a grant from Recycling Partnership, Inc., to the City for the City's Single Stream Recycling program, and authorizing execution of any required documents on behalf of the City in connection with such grant, under certain conditions. (For full text of resolution, see Resolution Book No. 77, page 529.) Council Member Ferris moved the adoption of Resolution No. 40260 - 061515. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) Council Member Ferris offered the following budget ordinance: (#40261- 061515) AN ORDINANCE appropriating funding from Recycling Partnership Incorporated for single stream recycling, amending and reordaining certain sections of the 2014 - 2015 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 530.) Council Member Ferris moved the adoption of Budget Ordinance No. 40261- 061515. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) 582 CITY CODE- TAXES: The City Manager submitted a written communication recommending amendment of the City Code to extend the expiration date in order to allow partial tax exemptions on the rehabilitation of residential, commercial and industrial real property; and to reflect reference updates to the Virginia Maintenance Code. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40262- 061515) AN ORDINANCE amending and reordaining Section 32 -93, Generally: termination of exemption program, Division 5. Exemption Of Certain Rehabilitated Real Property, Article 11, Real Estate Taxes Generally, Chapter 32, Taxation, of the Code of the City of Roanoke, (1979), as amended; Section 32- 101.20, Generally: termination of exemption orogram, Division 5C. Partial Tax Exemption In Redevelopment and Conservation Areas and Rehabilitation Districts Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended; Section 32- 101.26, Eli ibilit , Division 5C. Partial Tax Exemption In Redevelopment and Conservation Areas and Rehabilitation Districts Article II, Real Estate Taxes Generally, of Chapter 32, Taxation; of the Code of the City of Roanoke (1979) as amended, which provide for certain real estate tax exemptions for rehabilitating property in the City; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 530.) Council Member Bestpitch moved the adoption of Ordinance No. 40262- 061515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) FEE COMPENDIUM-STREETS-SIDEWALKS-CITY CODE: The City Manager submitted a written communication recommending amendment of the City Code to reference the Fee Compendium as well as an amendment of the Fee Compendium itself in connection with procedural improvements to the street and alley vacation process. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40263- 061515) AN ORDINANCE amending and reordaining Section 30 -14, r Procedure for altering or vacating city streets or alleys: fees therefor; Article I, In General, Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke (1979), as amended, to establish a flat fee for legal advertising and to delete the need for applicants to provide certain information at the time of application; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 533.) Council Member Rosen moved the adoption of Ordinance No. 40263 - 061515. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle-5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) Council Member Rosen offered the following resolution: ( #40264- 061515) A RESOLUTION amending the Fee Compendium to establish a flat fee for legal advertisement of an application to alter or vacate a street or alley; and establishing an effective date. (For full text of resolution, see Resolution Book No. 77, page 534.) Council Member Rosen moved the adoption of Resolution No. 40264 - 061515. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) HUMAN SERVICES: The City Manager submitted a written communication recommending execution of Amendment No. 1 to the Workforce Investment Area III Chief Local Elected Officials (CLEO) Charter Agreement to be consistent with provisions of the Workforce Innovation and Opportunity Act, re- designate the City of Roanoke as the Consortium Grant Recipient, and designate the initial Fiscal Agent to be the Roanoke Valley - Alleghany Regional Commission. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40265- 061515) AN ORDINANCE authorizing the adoption of Amendment No. 1 to the Workforce Investment Area III Chief Local Elected Officials Charter Agreement to amend and confirm the Workforce Investment Area 111 Chief Local Officials Charter Agreement (Charter Agreement), as amended; authorizing the Mayor to execute such Amendment No. 1 to the Charter; authorizing such city officials to execute such other documents and take such other actions to effectuate such Amendment No. 1 to the Charter Agreement; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 535.)Council Member Bestpitch moved the adoption of Ordinance No. 40265- 061515. The motion was w seconded by Council Member Rosen and adopted by the following vote: J AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice-Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) GRANTS -HUMAN SERVICES: The City Manager submitted a written communication recommending execution of the Workforce Innovation and Opportunity Act Title 1 Grant Award Agreement between the Virginia Community College System and the City of Roanoke in order to ensure continuation of funding for a one -year term beginning July 1, 2015 and ending on June 30, 2016. (For full text, see communication on file in the City Clerk's Office.) I .J 585 Council Member Bestpitch offered the following resolution ( #40266 - 061515) A RESOLUTION authorizing the City Manager to execute the Workforce Innovation and Opportunity Act (WIOA) Title 1 Grant Award Agreement, by and between the Virginia Community College System and the City of Roanoke, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 537.) Council Member Bestpitch moved the adoption of Resolution No. 40266- 061515. The motion was seconded by Council Member Price. Following appreciation expressed by City Manager to the Roanoke Valley Allegheny Regional Commission for its assistance and comments about looking forward to building a stronger workforce, Resolution No. 40266- 061515 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. r (Mayor Bowers and Council Member Lea were absent.) PARKS- RECREATION: The City Manager submitted a written communication recommending execution of Amendment No. 2 to the City's contract with Tennis Courts, Inc., to add the rehabilitation of the sport courts at Huff Lane Park as part of the ongoing implementation of the Parks and Recreation Master Plan for improvements to existing facilities across the City. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40267- 061515) AN ORDINANCE authorizing the City Manager to execute Amendment No. 2 to an Agreement dated April 21, 2015, between the City and Tennis Courts, Inc., in an amount not to exceed $61,273.00, to rehabilitate the sports courts at Huff Lane Park, upon certain terms and conditions; authorizing the City Manager to take such further actions and execute all documents as may be necessary to implement and administer such Amendment No. 2; and dispensing with the second reading of this ordinance by title. C(For full text of ordinance, see Ordinance Book No. 77, page 538.) * Council Member Ferris moved the adoption of Ordinance No. 40267 - 061515. A The motion was seconded by Council Member Bestpitch. Following comments by Council Member Rosen emphasizing the City's commitment to Huff Lane residents; and the City Manager pointing out that the amendment will include three tennis courts, basketball, tennis and roller hockey updated court layout, Resolution No. 40267- 061515 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trnkle-5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) CARILION MANAGEMENT, INC: The City Manager submitted a written communication recommending execution of an agreement between the City of Roanoke and Carillon Property Management, Inc., to allow use of parking spaces along the fence on Evans Mill Road, S. W., as a shuttle drop -off point; and for the City to indemnify and hold Carillon harmless from any and all liabilities arising out of the use of its facilities in connection with the annual fireworks show at River's Edge Sports Complex on July 4, 2015. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: .r (#40268- 061515) A RESOLUTION authorizing execution of an Agreement with Carillon Property Management in connection with the use of the Crystal Spring Garage, the Riverwalk Garage and parking spaces on Evans Mill Road during the 2015 annual fireworks show. (For full text of resolution, see Resolution Book No. 77, page 539.) Council Member Bestpitch moved the adoption of Resolution No. 40268- 061515. The motion was seconded by Council Member Ferris. Due to having a personal conflict of interest regarding the abovementioned matter, Vice -Mayor Trinkle relinquished the chair to former Vice -Mayor Rosen; and noted he would be abstaining from all discussions as well as voting on the matter. He read the following statement into the record: •: "STATEMENT OF CONFLICT OF INTEREST o. "I, David B. Trinkle, state that I have a personal interest in agenda item 7.a.7., regarding execution of an agreement between the City and Carillon Property Management, Inc. because my employer, Carillon Clinic, is affiliated with Carillon Property Management, Inc. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 will refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 151" day of June 2015. S /David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council" (See copy of Statement on file in the City Clerk's Office.) There being no comments and /or questions by the Members of Council, Resolution No. 40268- 061515 was adopted by the following vote: AYES: Council Members Price, Bestpitch, Ferris and former Vice -Mayor Rosen- 4. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting.) (Mayor Bowers and Council Member Lea were absent.) At this point, former Vice -Mayor Rosen relinquished the chair to Vice -Mayor Trinkle. BUDGET - ROANOKE CULTURAL ENDOWMENT: The City Manager submitted a written communication recommending approval of the specified terms of the City's commitment in connection with the Roanoke Cultural Endowment; and appropriation of funds. (For full text, see communication on file in the City Clerk's Office.) .4 .1 Council Member Rosen offered the following resolution: ( #40269- 061515) A RESOLUTION endorsing an additional donation to Roanoke Cultural Endowment; establishing the conditions under which such additional donation will be made; and reaffirming the support of the City of Roanoke of Roanoke Cultural Endowment and the City of Roanoke's recognition of the importance of arts and cultural organizations to the fabric of the economy of the City of Roanoke. (For full text of resolution, see Resolution Book No. 77, page 539.) Council Member Rosen moved the adoption of Resolution No. 40269 - 061515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) Council Member Rosen offered the following budget ordinance: ( #40270 - 061515) AN ORDINANCE to appropriate funding from the Capital Improvement Reserve to the Arts Endowment project, amending and reordaining certain sections of the 2014 -2015 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 541.) Council Member Rosen moved the adoption of Budget Ordinance No. 40270- 061515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) BUDGET -CITY GOVERNMENT: The City Manager submitted a written communication recommending appropriation of funds in connection with Fiscal Year 2015 revenue and expenditure adjustments. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance (#40271 -061515) AN ORDINANCE to increase the Roanoke City Public Schools transfer, Convention and Visitors Bureau allocation, Public Safety Off -Duty Earnings (Police and Sheriff), the Comprehensive Services Act, Budget Contingency and Fleet Sublet Vendor and Supplies expenditures, and to increase revenue budget estimates for Public Service Corp — Real Estate, Sales, Business License, Transient Occupancy, Personal Property (Current and Delinquent) Taxes, Interest on Real Estate Taxes, the Comprehensive Services Act, Off -Duty Billings (Police and Sheriff) and Fleet Parts revenue, amending and reordaining certain sections of the 2014 - 2015 General Fund and Fleet Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 542.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40271- 061515. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. C NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Uocomina Events Slide the City • South Jefferson Street, between Church Avenue and Elm Avenue • Time: 12:00 p.m. to 5:00 p.m. Fourth of July Freedom Fast • Elmwood Park • Starts at 10:00 a.m. • Sponsored by TAP and Big Lick Entertainment • Performances will include Nitty Gritty Dirt Band, Brothers Osborne and Old Dominion Fireworks on the Fourth C • River's Edge Sports Complex • Free shuttle bus service — departs from the Church Avenue Garage and from Virginia Western Community College starting at 7 p.m. • Several local food trucks will be on -site selling food. Citizens are invited to +0ff bring the family out for a picnic -style dinner before the fireworks. Star County will provide music from 5 to 7 p.m. 0 Winds of the Blue Ridge (musicians from Salem, Roanoke, Blacksburg, Bedford, Lynchburg and surrounding areas) will perform from 7:00 p.m. to 9:30 p.m., their rendition of William Tell's 1812 Overture, leading into the fireworks display. Fireworks begin at 9:30 p.m. CITY ATTORNEY: CITY CODE - DIRECTOR OF FINANCE: The City Attorney submitted a written report recommending amendments of the City Code with regard to appointment of the Director of Finance; and creation of a Task Force to review the City Code overall.. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40272- 061515) AN ORDINANCE amending and reordaining Section 2 -233, Election: term of office, and Section 2 -235, General duties, of Article XI, Director of Finance, of Chapter2, Administration, and Section 22.3 -2, Definitions, of Article I, General, of Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second rq reading of this Ordinance by title. J (For full text of ordinance, see Ordinance Book No. 77, page 543.) Council Member Ferris moved the adoption of Ordinance No. 40272- 061515. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) Council Member Ferris offered the following resolution: (#40273- 061515) A RESOLUTION appointing a task force to review the City Code for the purpose of making changes to the City Code that are required or are advisable as a result of the amendments to various sections of the existing Roanoke Charter of 1952 regarding the Director of Finance, and make a recommendation to City Council as to the changes to City Code, if any, that may be deemed advisable. (For full text of resolution, see Resolution Book No. 77 page 545.) 591 Council Member Ferris moved the adoption of Resolution No. 40273 - 061515. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) REPORTS OF COMMITTEES: BUDGET- SCHOOLS: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: ( #40274 - 061515) AN ORDINANCE to appropriate funding from the Commonwealth for various educational programs, amending and reordaining certain ` sections of the 2014 - 2015 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 546.) Council Member Ferris moved the adoption of Budget Ordinance No. 40274- 061515. The motion was seconded by Council Members Bestpitch and Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle-5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) BUDGET - SCHOOLS: A report of the Roanoke City School Board requesting amendments to the Schools' 2014 - 2015 Categorical Budget; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 592 Council Member Bestpitch offered the following budget ordinance: (#40275- 061515) AN ORDINANCE to adopt an amendment to the 2014 - 2015 School Board Categorical Budget, amending and reordaining certain sections of the School General, School Athletics and School Food Service Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 547.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40275- 061515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice-Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) UNFINISHED BUSINESS: WESTERN VIRGINIA WATER AUTHORITY: Having tabled the matter with regard to action by City Council in adopting Resolution 40247- 051815 on May 18, 2015, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority, Council Member Ferris moved that the matter be taken off the table. The motion was seconded by Council Member Bestpitch and adopted. Michael McEvoy and Gary Robertson, Executive Directors, Western Virginia Water Authority, appeared before the Council to respond to concerns expressed by the Council regarding a public hearing on proposed water and sewer rate increases. Council Member Ferris again laid out concerns with regard to the proposed rate increases, noting he planned to vote "No" to reconsider the proposed joinder of Botetourt County to the Western Virginia Water Authority. He stressed that there was no mention of a public hearing by the Water Authority on June 18, 2016; that Council has received citizen complaints on the water and sewer rate increases; and primarily, Council appoints three representatives to serve on the Authority Board of Directors. He suggested a joint meeting with the Authority be scheduled; and requested that detailed financial information be forwarded to the Council, which will allow opportunity for open dialogue and questions by the Council. 1 593 Council Member Rosen concurred in the comments and suggestion by Council Member Ferris for a joint meeting with Council, adding that all members of the Authority Board of Directors were expected to be in attendance. There was extensive discussion regarding the operation of the Authority and funding of its operation. In conclusion, Council Member Price encouraged the Authority and Board Members to explore opportunities to keep communication open with the Council. The City Manager agreed to coordinate a joint meeting between the Council and the Western Virginia Water Authority Board of Directors as soon as possible. There being no further discussion of the matter, the motion concerning action of City Council in adopting Resolution No. 40247- 051815 adopted May 18, 2015, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority, failed by the following vote: AYES: None -0. NAYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. (Mayor Bowers and Council Member Lea were absent.) Vice -Mayor Trinkle explained that the motion reflects that the reconsideration failed and the adoption of Resolution No. 40247 - 051815 stands in effect. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: NONE. VACANCIES ON CERTAIN AUTORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The Vice -Mayor called attention to a vacancy created by the expiration of the three -year term of office of Justin Biller as a member of the Building and Fire Board of Appeals ended June 30, 2015; whereupon, he opened the floor for nominations. 594 Council Member Ferris placed in nomination the name of Patrick Williams. There being no further nominations, Mr. Williams was appointed to replace Justin Biller as a member (Engineer representative) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2018, by the following vote: FOR MR. WILLIAMS: Council Members Price, Rosen, Bestpitch, Ferris, and Trinkle -5. (Mayor Bowers and Council Member Lea were absent.) OATHS OF OFFICE - ROANOKE VALLEY GREENWAY COMMISSION: The Vice -Mayor called attention to a vacancy created by the expiration of the three -year term of office of Mark Lucas as a City representative of the Roanoke Valley Greenway Commission ended on June 30, 2015; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of James V. Revemomb, III. There being no further nominations, Mr. Revemomb was appointed to replace Mark Lucas as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2018, by the following vote: FOR MR. REVERCOMB: Council Members Price, Rosen, Bestpitch, Ferris, and Trinkle -5. (Mayor Bowers and Council Member Lea were absent.) At 3:49 p.m., the Council meeting was declared in recess for a Closed Meeting in the Council's Conference Room, Room 451; and thereafter to be reconvened at 7:00 p.m., in the Council Chamber, Room 450. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Vice-Mayor David B. Trinkle presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, William D. Bestpitch, Raphael E. Ferris, and Vice -Mayor David B. Trinkle -5. ABSENT: Mayor David A. Bowers and Council Member Sherman P. Lea -2. The Vice -Mayor declared the existence of a quorum. 11 595 OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member William D. Bestpitch. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Trinkle. COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle-5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 15, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to consider an amendment to Vision 2001 -2020, the City's Comprehensive Plan, to establish an urban development area within the entire City of Roanoke, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, May 26, and Tuesday, June 2, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending the approval of an ordinance adopting an Urban Development Area encompassing the entire City, with the exception of two areas encumbered by a recorded conservation easement established pursuant to the Virginia Conservation Easement Act, such Urban Development Area to be an amendment to Vision 2001 -2020, the City's comprehensive plan, and its component neighborhood and area plans. (For full text, see report on file in the City Clerk's Office.) 596 Council Member Bestpitch offered the following ordinance: ( #40276 - 061515) AN ORDINANCE establishing an Urban Development Area, and amending Vision 2001 - 2020, the City's Comprehensive Plan, to include such Urban Development Area as an element thereof; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 548.) Council Member Bestpitch moved the adoption of Ordinance No. 40276 - 061515. The motion was seconded by Council Member Price. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Christopher Chittum, Director of Planning Building and Development, stated that House Bill 2, passed by the General Assembly in 2014, allows for the UDA designation and it has been determined that the entire City of Roanoke should be designated, with the exception of areas encumbered by a recorded conservation easement established, pursuant to the Virginia Conservation Easement Act. 2015. Council Member Rosen injected that House Bi112 becomes effective on July 1, There being no questions and /or comments by the Council Members, Ordinance No. 40276 - 061515 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 15, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to rezone property located at 210 Reserve Avenue, S. W., designated as Official Tax Map No. 1040202, from INPUD, Institutional Planned Unit Development District, to ROS, Recreation Open Space District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, May 26, 2015 and Tuesday, June 2, 2015, 1 (See publisher's affidavit on file in the City Clerk's Office.) J 597 The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Original Application is consistent with ` the City's Comprehensive Plan, South Roanoke Neighborhood Plan, and Zoning Ordinance. (For full text, see report on file in the City Clerk's Office.) Council Member Price offered the following ordinance: ( #40277- 061515) AN ORDINANCE to rezone certain property on 210 Reserve Avenue, S. W., from INPUD, Institutional Planned Unit Development District, to ROS, Recreation and Open Space District; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 549.) Council Member Price moved the adoption of Ordinance No. 40277- 061515. The motion was seconded by Council Member Bestpitch. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40277- 061515 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1951, the City Clerk having advertised a public hearing for Monday, June 15, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke Planning Commission to amend Chapter 36.2 Zoning, Code of the City of Roanoke (1979), as amended, effective July 1, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, May 26, 2015 and Tuesday, June 2, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the following proposed various amendments to the Zoning Ordinance: 1. Sec. 36.2 -311, Use table for residential districts, to delete applicability of regulations relating to spacing, maximum occupancy, and open space for Group care facilities; change Group care facility, congregate home, elderly, and Group care facility, nursing home, from permitted uses to special exception uses in the Residential Multifamily District; delete Home occupation, personal service, as a permitted use in certain residential districts; add homestay as a new special exception use in all residential districts; and add regulations prohibiting exterior changes, limiting the number of guests and lengths of stays, and requiring the owner or leaseholder to occupy a dwelling unit during any guest stay at a homestay; 2. Sec. 36.2 -312, Dimensional regulations for residential districts, clarifying how certain maximum lot frontages are determined for a comer lot; 3. Sec. 36.2 -315, Use table for multiple puroose districts, to add Campground as a special exception use in the Commercial - General, Commercial -Large Site, Recreation and Open Space, and Urban Flex Districts; to delete applicability of regulations relating to spacing, maximum occupancy, and open space for Group care facilities; to add Place of worship as a permitted use in the Urban Flex District; to add Homestay as a special exception use in the Mixed Use District and as a permitted use in the Commercial - Neighborhood, Commercial - General, Commercial -Large Site, Downtown, and Urban Flex Districts; and to add regulations prohibiting exterior changes, limiting the number of guests and lengths of stays, and requiring the owner or leaseholder to occupy a dwelling unit during any guest stay at a homestay; 4. Sec. 36.2 -316, Dimensional regulations for multiple purpose distri cts, to increase the maximum lot area from 2 acres to 3 acres in the Urban Flex District; to increase the maximum height in the Recreation and Open Space District from 35 feet to 60 feet in certain circumstances; to increase the maximum impervious surface area allowed in the Recreation and Open Space District from 15% to 80 %; to clarify how certain maximum lot frontages are determined for lots with two frontages; and to make certain regulations pertaining to the location, height and aiming cutoff angles of certain outdoor lighting exempt from maximum height regulation for a district but subject to the granting by special exception by the board of zoning appeals under certain circumstances; 599 5. Sec. 36.2 -322, Use table for industrial districts, to add Amphitheater, Entertainment establishments, Parks or playgrounds, Recreation, outdoor, and Outdoor recreation facility lighting or sports stadium lighting as permitted uses in certain industrial districts; 6. Sec. 36.2 -326, Procedural requirements for planned unit development districts, to specify that a PUD plan shall be established or amended in accordance with Sections 36.2 -540, Zoning Amendments, and 36.2 -541, Conditional Rezonings; 7. Sec. 36.2 -327, Use table for olanned unit development districts, to add Campground as a permitted use in certain planned unit development districts; and to delete applicability of regulations relating to spacing, maximum occupancy, and open space for Group care facilities; 8. Sec. 36.2 -405, Bed and breakfast, to rename the section; to add regulations relating to homestays and prohibiting exterior changes, limiting the number of guests and lengths of stays, and requiring the owner or leaseholder to occupy a dwelling unit during guest stays at a homestay; and to combine such regulations pertaining to homestays with regulations pertaining to Bed and breakfast uses; C 9 Sec, 36.2412, Group care facilities, to delete regulations relating to spacing, maximum occupancy, and open space for Group care facilities; 10. Sec. 36.2 -418, Motor vehicle or trailer painting and body repair, to correct a typographical error; 11. Sec. 36.2 -429, Temporary uses, to permit camping in conjunction with public events on property within 1,000 feet of the public event for the duration of a public event; 12. Sec. 36.2 -540, Zonina amendments, advising that fees for notices of public hearing shall be set forth in the Fee Compendium of the City; and establishing that failure to post public notification of certain actions by the zoning administrator as a courtesy to the public would not constitute cause to cancel or reschedule any public hearing or challenge any decision or recommendation upon appeal; 13. Sec. 36.2 -560, Special exceptions, advising that fees for notices of public hearing shall be set forth in the Fee Compendium of the City; and establishing that failure to post public notification of certain actions by the zoning administrator as a courtesy to the public would not constitute cause to cancel or reschedule any public hearing or challenge any decision or recommendation upon appeal; • ert 14. Sec. 36.2 -561, Variances, advising that fees for notices of public hearing shall be set forth in the Fee Compendium of the City; and amending standards, conditions and guarantees, and conforming status regulations to be consistent with Code of Virginia amendments that become effective on July 1, 2015, to allow under certain circumstances the granting of a variance if the terms of a zoning ordinance would unreasonably restrict the use of property or would cause a hardship due to certain conditions, notwithstanding any other provisions of law, general or special; 15. Sec. 36.2 -562, Appeals to board of zoning appeals, advising that fees for notices of public hearing shall be set forth in the Fee Compendium of the City; 16. Sec. 36.2 -563, _Appeals from board of zoning appeals, to set forth amount of evidence needed by an appealing party during any appeal in circuit court, to set forth the standard of review for a circuit court, and other procedural matters required by Code of Virginia amendments that became effective on July 1, 2015; 17. Sec. 36.2 -571, Zoning violations, adding a provision that notice of a zoning violation may be given to the owner of the subject property; 18. Sec. 36.2 -644, Overall tree canopy requirements, to provide an exemption from landscaping requirements for certain types of projects; 19. Sec. 36.2 -645, Street yard trees, to delete the section and to designate the section as Reserved; 20, Table 652 -2, Required Parking Soaces, to delete the maximum parking requirement for Community gardens; 21. Sec. 36.2 -653, Maximum narking, to increase the percentage by which maximum parking may be exceeded with a special exception from 175% to 200 %; 22. Sec. 36.2 -654, Parking and loading area standards, to delete a prohibition against parking spaces being located between the right -of -way and a principal building in the Neighborhood Design Overlay District; 23. Table 654 -1, Parkina and Loading Area Standards, amending regulations as they apply to residential developments of four or fewer units to provide for exceptions to maximum front yard coverage, maximum cumulative driveway width, maximum individual driveway width, and to reduce minimum driveway width to seven (7) feet; 0 601 24. Table 668 -1, Type Number, and Size of On- Premises Signs, to allow one freestanding sign for the first 200 feet of lot frontage then one additional sign for each additional 200 feet of lot frontage in the Commercial -Large Site District; 25. Sec. 36.2 -669, Chanaeable copy signs and electronic readerboard signs, to establish a maximum size of signs in the CN, D, and IN districts of 25 square feet; 26. Sec. 36.2 -675, Outdoor advertising signs, allowing certain outdoor advertising signs to be authorized by the Virginia Department of Transportation; 27. Sec. 36.2 -834, Quorum and vote, to amend rules for the board of zoning appeals to require the board to offer equal time to parties and the staff of the City of Roanoke; 28. Sec. 36.2 -836, Rules and records, to allow ex parte communications with members of the board of zoning appeals under certain circumstances and to require the dissemination of materials to certain interested parties within a certain period of time; 29. Sec. 36.2 -837, Powers and duties, to specify how an appeal of a zoning administrator determination is to be considered; and to specify that the burden of proof is on the appellant to show justification for a variance; 30. Sec. 36.2 -841, Powers and duties, to allow the zoning administrator to grant a modification under a condition that the strict application of the zoning ordinance would unreasonably restrict the use of the property; 31. Appendix A, Definitions, to add definitions for Campground and Homestay; to amend the definition of Group home to include a residential facility in which no more than eight (8) persons who are recovering from addiction to alcohol or drugs may reside, but such persons are not currently using or addicted to alcohol or drugs; and to amend the definition of a Variance; and 32. Appendix B, Submittal requirements, B -1, Basic Development Plan, allowing specific information on tree canopy to be substituted with appropriate statements on the development plan. (For full text, see report on file in the City Clerk's Office.) C 602 Council Member Ferris offered the following Ordinance "AN ORDINANCE amending and reordaining Section 36.2 -311, Use table for residential districts; Section 36.2 -312, Dimensional regulations for residential districts; Section 36.2 -315, Use table for multiple purpose districts; section 36.2 -316, Dimensional regulations for multiple purpose districts; Section 36.2 -322, Use table for industrial districts: Section 36.2 -326, Procedural reguirements for Planned unit development districts; Section 36.2 -327, Use table for planned unit development districts; Section 36.2405, Bed and breakfast; repealing Section 36.2 -412, Group care facilities; amending and reordaining Section 36.2 -418, Motor vehicle or trailer painting and body repair; Section 36.2 -429, Temporary uses; Section 36.2 -540, Zoning amendments; Section 36.2 -560, Special exceptions; Section 36.2 -561, Variances; Section 36.2 -562, Appeals to board of zoning appeals; Section 36.2 -563, Appeals from board of zoning appeals; Section 36.2 -571, Zoning violations; Section 36.2 -644, Overall tree canopy requirements; repealing Section 36.2 -645, Street yard trees; amending and reordaining Table 652 -2, Required Parking Spaces; Section 36.2 -653, Maximum arkin • Section 36.2 -654, Parking and loading area standards; Table 654 -1, Parking and Loading Area Standards; Table 668 -1, Type. Number, and Size of On- Premises Sim; Section 36.2 -669, Changeable copy signs and electronic readerboard signs Section 36.2 -834, Quorum and vote; Section 36.2 -836, Rules and records; Section 36.2 -837, Powers and duties; Section 36.2 -841, Powers and duties; Appendix A, Definitions; Appendix B, Submittal requirements, B -1, Basic Development Plan; of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended; for the purposes of amending and reordaining, combining and renumbering, adding or repealing, the following code sections to update, clarify and make the City's zoning ordinance easier to use for its citizens and consistent with state law; providing for an effective date; and dispensing with the second reading of this ordinance by title." Council Member Ferris moved the adoption of the ordinance. The motion was seconded by Council Member Price. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Christopher Chittum, Director of Planning and Development, reported that during the staff report presentation to the City Planning Commission, he addressed items in the text amendments that would likely be concern to Old Southwest based on the zoning districts present in the neighborhood, and called attention to two potential concerns could be the addition of homestays by special exception and deletion of supplemental regulations related to group care facilities; and the addition of the homestay use is a clarification of the current practice of allowing Air BnB type arrangements as a bed and breakfast. He pointed out that both uses require a special exception, and there would be no procedural difference in how a homestay is established. 603 There being being extensive dialogue regarding various revisions to the Zoning Ordinance, Council members having expressed comments on changes, Vice -Mayor suggested that the City staff work with Council Member Bestpitch to address his concerns and make changes to the homestay definition; and then bring the matter back to the Council for action. Council Member Bestpitch moved that the matter be tabled to date certain, being Monday, July 6, 2015, at 2:OOp.m., in the Council Chamber. The motion was seconded by Council Member Rosen and adopted. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 15, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to consider an ordinance amending the Fee Compendium of the City to establish new fees for legal advertisements for zoning amendments, special exceptions, variances, and appeals to the Board of Zoning Appeals, such news fees having an effective date of July 1, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, May 26, and Tuesday, June 2, 2015. (See publishers affidavit on file in the City Clerk's Office.) Vice -Mayor Trinkle stated that inasmuch as the public hearing on the request of the City of Roanoke has been continued by the City Planning Commission until its next regular meeting on Monday, July 13, 2015, at 1:30 p.m., the public hearing scheduled to be heard before the City Council as previously advertised will not be conducted since the Council has no jurisdiction. BONDS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, June 15, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to authorize issuance of General Obligation Public Improvement Bonds, in the principal amount not to exceed $27 million to provide funding for various capital projects, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 1, 2015, and Monday, June 8, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization of C FY2016 Bond issuance and appropriation of funds for capital projects. (For full text, see report on file in the City Clerk's Office.) 604 Council Member Rosen offered the following resolution (#40278- 061515) A RESOLUTION authorizing the issuance of not to exceed twenty-seven million dollars ($27,000,000.00) principal amount of general obligations of the City of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the city (including related design and architectural and engineering services); fixing the form, denomination and certain other details of such bonds; providing for the sale of such bonds, together with other General Obligation Public Improvement Bonds of the City; authorizing the preparation of a preliminary official statement and an official statement relating to such bonds and the distribution thereof and the execution of a certificate relating to such official statement; authorizing the execution and delivery of a continuing disclosure certificate relating to such bonds; authorizing and providing for the issuance and sale of a like principal amount of General Obligation Public Improvement Bond anticipation notes in anticipation of the issuance and sale of such bonds; delegating to the City Manager and the Director of Finance certain powers with respect to the sale and determination of the details of such bonds and notes; and otherwise providing with respect to the issuance, sale and delivery of such bonds and notes. (For full text of resolution, see Resolution Book No. 77, page 551.) Council Member Rosen moved the adoption of Resolution No. 40278 - 061515. ' The motion was seconded by Council Member Price. u The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following comments by Council Member Rosen, Ordinance No. 40278- 061515 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) 605 Council Member Rosen offered the following budget ordinance (#40279- 061515) AN ORDINANCE to appropriate funding to be provided by the issuance of general obligation Bonds to the Stormwater Improvements, Civic Center Upgrades, City -wide Curb /Gutter /Sidewalk FY16, Passenger Rail Infrastructure, Bridge Renovations, Williamson Road Library Renovations, Melrose Library Renovations, Parks & Rec Master. Plan - Phase II, Streetscapes, Round Hill Expansion — Phase III, and PH Stadium Turf Replacement projects, amending and reordaining certain sections of the 2015 - 2016 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 565.) Council Member Rosen moved the adoption of Ordinance No. 40279 - 061515. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Jason Lambert, 641 Yorkshire Street, Salem, Virginia, appeared before the Council and spoke about raising Virginia's minimum wage to $15.00 an hour. (See copy of documents on file in the City Clerk's Office.) There being no further business to come before the Council, Vice -Mayor Trinkle declared the Council meeting adjourned at 7:55 p.m. APPROVED ATTEST: Stephanie M. Moon Reynolds, MMC Da id B. Trinkle City Clerk Vice -Mayor •1• ROANOKE CITY COUNCIL - REGULAR SESSION 0 July 6, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, July 6, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to the following resolution as set forth below, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. r� Moon Reynolds, City Clerk. J The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Bowers ORGANIZATIONAL MEETING• CITY COUNCIL: The Mayor advised that the first meeting of Council in the month of July is considered to be the Organizational Meeting at which time the Council will adopt a resolution establishing the days, times and places of regular meetings to be held by the Council during the ensuing months. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40280- 070615) A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2015, and terminating June 30, 2016. (For full text of resolution, see Resolution Book No. 77, page 567.) 3 607 Vice -Mayor Trinkle moved the adoption of Resolution No. 40280 - 070615. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) REGULAR SESSION PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - REBUILDING TOGETHER ROANOKE: Mayor Bowers presented a plaque to Daniel Webb, Code Compliance Coordinator, and the City of Roanoke staff for their participation in the International Rebuilding Day in April 2015. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Sharieff Perdue Jones, President/Executive Director of Community Outreach and Revitalization Organization, 1523 Rugby Boulevard, N. W., appeared before Council to request that the summer youth jobs program be restored for next year. He presented a Petition in support of his request. (See copy of Petition for Reinstatement Summer Youth Jobs Program on file in the City Clerk's Office.) Ben Early, 1415 Antrim Street, Salem, Virginia, appeared before Council with regard to solicitation of bids for taxi -cabs by the Roanoke - Blacksburg Regional Airport. Mayor Bowers called attention to Consent Agenda Item C-, a report of the City Attorney with regard to regulating of taxi -cabs. It was also noted that the Administration was asked to meet with the taxi operators to discuss concerns. Mr. Early spoke about concerns expressed and shared with his legal counsel; and asked each member of Council to download the document, adding he is concern about the impact of transportation on tourism in the Roanoke Valley; and agreed to speak with the City Manager and City Attorney. !0] le:p Council Member Bestpitch confirmed Mr. Early's comments regarding pre - authorization needed by Airport officials for taxi -cabs to sit and wait on passengers. In addition, he asked that the City Attorney further research the issue and present findings to the Council at a future meeting, noting that the matter was an important issue and did need to be investigated further prior to City Council making any decisions. Vice -Mayor Trinkle mentioned that Council meets jointly with various Council appointed bodies, and he would suggest a joint meeting with the Roanoke Regional Airport Commission at a future Council meeting. Following discussion and without objection by the Council, the City Manager and City Attorney were asked to meet with Mr. Early to discuss his concerns regarding the bid proposal for taxi -cabs at the Roanoke - Blacksburg Regional Airport; and furthermore, the City Manager was instructed to schedule a joint meeting of Council and the Roanoke Regional Airport Commission, to discuss matters of mutual interest and concern. Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council to express his concerns regarding the termination of his employment with the City of Roanoke. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Inasmuch as Vice -Mayor Tdnkle has announced a conflict of interest in connection with Item C -3, the item will be removed and considered separately by the Council. MINUTES: Minutes of the regular meeting of Council held on Tuesday, January 20, 2015; were before the body. (See Minutes on file in the City Clerk's Office) AM Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Bestpitch and C adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located fronting along Jae Valley Road (State Route 116), and adjacent to Back Creek, a tributary of the Roanoke River in Roanoke County, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 610 Council Member Ferris moved that Council concur in the request of the City Q Manager as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel to discuss the status of litigation where such consultation in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Bestpitch r7 and adopted by the following vote: J AYES: Council Members Price, Trinkle Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) AUDIT COMMITTEE MINUTES: Minutes of the Audit Committee meeting held on Wednesday, June 3, 2015, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. 0 (Council Member Rosen was absent.) r A TAXI -CABS: A communication from the City Attorney with regard to the regulation of taxicabs, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) WESTERN VIRGINIA WATER AUTHORITY: A communication from Gayle Shrewsbury, Secretary, Western Virginia Water Authority, transmitting a resolution expressing appreciation to Marc Fink for his service as a City representative of the Western Virginia Water Authority Board of Directors, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) COMMONWEALTH OF VIRGINIA - AUDITORS: A communication from the Commonwealth of Virginia, Auditor of Public Accounts, regarding cash receipts and disbursements of the Clerk of Circuit Court for the Calendar Year 2014, was before the body. (See communication on file in the City Clerk's Office.) 612 Council Member Ferris moved that the communication be received and filed. I The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM COMMUNITY CRIMINAL JUSTICE BOARD - ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION - ROANOKE ARTS COMMISSION - ROANOKE CITY SCHOOL BOARD -MILL MOUNTAIN ADVISORY BOARD - ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BOARD - ROANOKE VALLEY GREENWAY COMMISSION - ROANOKE PUBLIC LIBRARY BOARD - ROANOKE CULTURAL ENDOWNMENT BOARD -YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals were before the Council: The Honorable Charles N. Dorsey as a 2V Judicial Circuit City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board, for a three -year term of office ending June 30,2018; Christopher P. Morrill as a Citizen At Large representative of the Roanoke Valley- Alleghany Regional Commission for a three -year term of office ending June 30, 2018; Jeanne P. Fishwick and Stephanie H. Fallon as members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2018; Mark K. Cathay, Laura D. Rottenborn and Richard M. Willis, Jr., as Trustees of the Roanoke City School Board for three -year terms of office, each, commencing July 1, 2015 and ending June 30, 2018; Sarah M. Karpanty as the Zoo representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2018; Gary Walton as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors fora one — year term of office 1 ending June 30, 2016; J 613 James V. Revercomb, III, as a City of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2018; Mariana M. Preston as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2018; Patice L. Holland and Sherman P. Lea, Jr., as Directors of the Roanoke Cultural Endowment Board of Directors for initial terms of office ending December 31, 2016; and Cerid Lugar (At- Large), for a one -year tens of office commencing July 1, 2015 and ending June 30, 2016, Diane M. Casola (At- Large), for a two - year term of office commencing July 1, 2015 and ending June 30, 2017, and James M. O'Hare (Public), for a three -year term of office commencing July 1, 2015 and ending June 30, 2018 as members of the Youth Services Citizen Board. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY COUNCIL: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss the disposition of publicly -owned property, located at 117 -119 Norfolk Avenue, S. W., identified as Official Tax Map Nos. 1010307 and 1010306, respectively, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. Council Member Ferris moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice -Mayor Trinkle. Vice -Mayor Trinkle noted a personal interest in the above noted item and read the following Statement of Conflict of Interest into the record: 614 "STATEMENT OF CONFLICT OF INTEREST I, David A. Trinkle, state that I have a personal interest in agenda item C -3 for the session of City Council for Monday, July 6, 2015, regarding a request that the Council convene in a Closed Meeting to discuss the disposition of publicly -owned properties located at 117 — 119 Norfolk Avenue, S. W., because my employer, Cadlion Clinic, is affiliated with Carillon Health System, a party involved with these properties. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 6t" day of July 2015. S /David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council" Following the reading of the statement in its entirety, the request was concurred in and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET - COMMONWEALTH ATTORNEY: The Commonwealth's Attorney submitted a written communication recommending acceptance of the Multi- Jurisdictional Special Drug Prosecutor Grant from the State Compensation Board; and authorization for City Manager to execute documents to obtain funding from the Compensation Board; and The City Manager submitted a written communication concurring in the request. (See communications on file in the City Clerk's Office.) -% r .�t+. Council Member Ferris offered the following resolution ( #40281 -070615) A RESOLUTION authorizing the acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. (For full text of resolution, see Resolution Book No. 77, page 568.) Council Member Ferris moved the adoption of Resolution No. 40281 -070615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Ferris offered the following budget ordinance: (#40282- 070615) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 569.) Council Member Ferris moved the adoption of Budget Ordinance No. 40282- 070615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) DOGS: Mayor Bowers advised that the update with regard to K -9 Veterans (military canines) requested by Mark Smoot, Chief Operating Officer, Air Rescue would be withdrawn and rescheduled for a future Council meeting. r • REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET- BROWNFIELD ASSESSMENT - GRANTS: The City Manager submitted a written communication recommending acceptance of the Hazardous Site Brownfield Assessment Grant from the U. S. Environmental Protection Agency to fund environmental assessments on eligible properties within the City. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #40283 - 070615) A RESOLUTION accepting a U.S. Environmental Protection Agency Brownfield Assessment Grant to fund environmental assessments in the City on eligible properties and related activities, and authorizing execution of any required documents on behalf of the City in connection with such grant under certain conditions. (For full text of resolution, see Resolution Book No. 77, page 570.) Council Member Lea moved the adoption of Resolution No. 40283 - 070615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Lea offered the following budget ordinance: (#40284- 070615) AN ORDINANCE appropriating funding from the United States Environmental Protection Agency for environmental site assessments and related training and development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 571.) 617 ' Council Member Lea moved the adoption of Budget Ordinance No. 40284- 070615. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET -HUMAN SERVICES - VIRGINIA HOMELESS SOLUTIONS — GRANTS: The City Manager submitted a written communication recommending execution of documents to accept a Virginia Homeless Solutions Program Grant from the Department of Housing and Community Development to continue support of Continuum of Care strategies and homeless service and prevention programs. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ' (#40285- 070615) A RESOLUTION authorizing the acceptance of the Virginia Homeless Solutions Program Grant ( "Grant ") to the City of Roanoke ( "City ") by the Virginia Department of Housing and Community Development ( "DHCD ") in the amount of $90,685.00; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City, including a Memorandum of Understanding with certain provider agencies. (For full text of resolution, see Resolution Book No. 77, page 572.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40285 - 070615. The motion was seconded by Council Member Price.: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) LO S Vice -Mayor Trinkle offered the following budget ordinance ( #40286 - 070365) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 573.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40286 - 070615. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET -HUMAN SERIVCES -CHILD ABUSE AND NEGLECT - GRANTS: The City Manager submitted a written communication recommending acceptance of a Child y jj Abuse and Neglect Prevention Program Grant from the Virginia Department of Social Services to provide parenting classes with an in -home component to parents of children 0 -5 years of age identified by the Department of Social Services as at risk of abusing and neglecting their children. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40287- 070615) A RESOLUTION authorizing the acceptance of the Child Abuse and Neglect Prevention Program Grant ( "Grant ") to the City of Roanoke ( "City') by the Virginia Department of Social Services in the amount of $50,000.00; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 574.) AM Council Member Price moved the adoption of Resolution No. 40287 -070615. The motion was seconded by Vice -Mayor Trinkle: Council Member Price commented on the City of Roanoke's Department of Social Services having been awarded a Child Abuse and Neglect Prevention Program Grant to provide parenting classes with an in -home component to 45 parents of children 0 — 5 years old identified by Social Services as at risk of abusing and neglecting their children. City Manager reported that the Program is entitled "Parenting Little Ones ", and indicated that the funds would be used to pay for the classroom and in -home components, translators for Latino parents, bus passes to assist families with transportation to the class, and child care while the parents attend the class. Jean Alexander, Chief Social Worker Supervisors, Department of Human Services /Social Services, pointed out that the Program encompasses 46 individual within families, 15 families and three sessions. Following additional comments and note of appreciation by Council Member Price for efforts of the Department, Resolution No. 40287 - 070615 was adopted by the C following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Price offered the following budget ordinance: (#40288- 070615) AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for the Child Abuse and Neglect Prevention Program Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 575.) 620 Council Member Price moved the adoption of Budget Ordinance No. 40288- 0 070615. The motion was seconded by Vice - Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET - EASEMENTS- SCHOOLS - WESTERN VIRGINIA WATER AUTHORITY: The City Manager submitted a written communication recommending execution of an easement agreement with the Western Virginia Water Authority to grant an approximately 20 -foot public waterline easement for a future connection to Round Hill Elementary School. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40289- 070615) AN ORDINANCE authorizing the conveyance of a waterline easement, containing approximately 20,368 square feet, with an approximate width of twenty (20) feet and approximate length of 250 feet, limited to 40 years in duration, across City-owned property known as Round Hill Elementary School, located at 2020 Oakland Boulevard, N. W., Roanoke, Virginia, designated as Roanoke Official Tax Map No. 2250102, to the Western Virginia Water Authority ( "Authority'), upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 576.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40289- 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 621 BRIDGES - RAILWAY: The City Manager submitted a written communication recommending amendments to contracts with AECOM Technical Services, Inc. and Mattem & Craig, Inc., respectively, for the Transportation Structure Inspection Program (2014 - 2018) Year Two of Five. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40290 -070615) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with AECOM Technical Services, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 77, page 577.) Council Member Bestpitch moved the adoption of Resolution No. 40290- 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Bestpitch offered the following resolution: (#40291- 070615) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 77, page 578.) rALWAXW Council Member Bestpitch moved the adoption of Resolution No. 40291- 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET - EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance of funds from the Virginia Department of Emergency Management for reimbursement to the City of Roanoke for hazardous materials responses and specialize training for the Hazardous Materials Response Team. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40292 - 070615) A RESOLUTION authorizing acceptance of certain funds from the Virginia Department of Emergency Management (VDEM), and authorizing execution - of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 579.) Council Member Bestpitch moved the adoption of Resolution No. 40292- 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Bestpitch offered the following budget ordinance: ( #40293 - 070615) AN ORDINANCE appropriating funding from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 579.) 623 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40293- 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) COMMENT BY CITY MANAGER: The City Manager offered the following comments: July 41th Events • Several activities were held over the weekend in conjunction with the July 4 celebration. The first TAP Hope Revolution — Fourth of July Freedom Fast • The event was a day to celebrate 50 years of community service TAP has provided the Roanoke Valley. Organizers say they pre -sold nearly 1,000 tickets and raised more than $25,000.00. All proceeds go toward TAP. The money will be divided up and go to programs like Project Discovery. Fireworks • The City's annual fireworks show was held at Rivers Edge Sports Complex. • The weather cooperated and we had a great turnout for this event • Citizens brought their lawn chairs and enjoyed music before the show — 94.9 Star Country and Winds of the Blue Ridge. • Food vendors were on site. • In addition to the City, sponsors included The Roanoke Times, WDBJ7, and Downtown Roanoke, Inc. Upcomina events for Elmwood Park • Punch Brothers and Bela Fleck & Abigail Washburn - Tuesday, July 14 • 10th Annual Blue Ridge Blues and BBQ Festival - Saturday, July 18 • Oak Barrel Bourbon Festival - Saturday, July 25 • Colbie Caillat and Christina Parr - Tuesday, July 28 • Morris Day and the Time and Cameo - August 2 • Joan Jett and the Blackhearts - August 20 624 Special Guest Will Visit Main Library This Week • Virginia First Lady Dorothy McAuliffe will join Mayor Bowers at a session of the Feed and Read program at the Main Branch Library at 11:30 a.m. on Wednesday, July 8. • Feed and Read is a summer partnership between the Libraries and the YMCA of the Roanoke Valley to provide free healthy meals and educational activities to children. • As part of the program, Ms. McAuliffe will read a book to the children. • The visit is being organized through the Library of Virginia and the Governor's Office, and Council members are welcome to attend. • Feed and Read provides free meals to children under age 18 at five library locations, Mondays through Fridays, from June 15 to August 14. Youth Summit Scheduled for August • The second annual Roanoke Youth Summit will be held August 1 at Patrick Henry High School. • Doors will open at 9:00 a.m.; the event will begin at 10 a.m. and end at 2:00 p.m. • Discussion groups will be held for youth and their parents/guardians followed by lunch and activities. CITY ATTORNEY: PARKING: The City Attorney submitted a written report recommending execution of amendments to the contract with Lancor Parking, L. L. C. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40294 - 070615) A RESOLUTION ratifying, confirming, and authorizing the City Manager's issuance and execution of Amendment No. 1 and Amendment No. 2 to the City's Contract with Lancor Parking, L.L.C.; authorizing Amendment No. 3 to the City's Contract with Lanoor Parking, L.L.C., to adjust the monthly fee of such Contract, retroactive to July 1, 2015; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 77, page 580.) 1 J 625 Council Member Bestpitch moved the adoption of Resolution No. 40294 - 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY CODE: The City Attorney submitted a written report recommending readoption and reenactment of the Code of the City of Roanoke (1979), as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance. (#40295- 070615) AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 582.) Council Member Ferris moved the adoption of Ordinance No. 40295 - 070615. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the following financial report, which summarizes the City's financial results for the eleven months ended May 31, 2015: 626 FY15 General Fund Overview Year4"ate general fund revenue recognized was 55% of FY15 estimated revenue. Significant revenue reimbursements han the Comnoowealm, such as personal property tax reliel, street maintenance and certain local taxes to be received in the next month. Through May, actual FY15 revenues have increased 3.5 %comparedbFY14. The projected FY15revenue byyeao- end is 1.9%cr 54.9 million higher than FYi5 adopted budget. The City's sales, lodging and meals taxes performed well and contributed to strong local tax revenue gravth. Expenditures increased 0.9 %a $2.2 nation. compared to the same pencd FY14. Departmental expenditures are expected toremain within budget. Current Real Estate Tax FY15 Revenue Estimate $77.090 M qJ � ru 1EA RO n q•nsq eq.a war •em�rro Ja.a =me••ay •vmnwx Current real estate tax revenue increased 0 4% over FY14, and through May, is 100% of the adopted budget. s i Current Personal Property Tax it FY15 Revenue Estimate $19 690 M me — F ea NMmIM1 EMWiM • a avO•uryX • w CWW psnorel properly lax revenve Increewd 12.1 % over "14. aW u 3,3% over F 15 edopted Wilson it of a 9y. M a.,. oldie ,,vA in Me., Me F 15 revenue bW M wm Mueeeed by $5MK in June . vAO xv1 retut in a lw. prnMpe inueeve conaM b Me fmtl budget. but will be Wore the F 15 WopMd beget. Delinquent Personal Property Tax t FYI Revenue Estimate $425,000 1. a Chtl 4 ap n Mahe 1:nad Irdf De1Mqu•nt personal property we revenue increment 12.5% over Frio, W re 111.3% verF 15 adoued budget te of Mey. Thee revenue was alto adjusted in June by $WK in enhapetion of graph corn xi to Me 1 y15 edcpted bWgef. 627 • Public Service Corporation Tax - Real Estate FY15 Revenue Estimate $2.0 M be ae u l as as it Montle Ended" isM We Yun !iFe MM eYNasse, As of Mey, the wagory of revenue u 25 4% hit. em FY1e. MN as N,M swr FY 15 adopted! budget. This revenue was stained in June by 5490K n andsipadon of growth ba renesd a the F 15 allowed budget which will resultin a lower pee thip naeine ompee, to to final budget, but will be above the:Yl5 adopted budget a Public Service Corporation Tax - ' Personal Property FYI Revenue Estimate $2.8 M u is _ as u 9 u... 4 u e Mantle ended adt wwrrp Aaue .sere wee.t .1.Nee 4 of May, this category of metwe Is 75.6% higher push Mil, but is 9.9% better FY 15 adopted budget. Sales Tax t FY15 Revenue Estimate $19.238 M 9 s•� xx waawwewraaz .r,wnox�. ,rrosq+ •rm,ew Sales tax revenue increased 6,6% over FY14, and Is 65 %hVw than YiD budget. Meals Tax FY15 Revenue Estimate $13.659 M At to monms Ended/ 0a . =.on:o r�a.aooi avrorew FY15 revenue is 4.2% higher than FY14, and is 0.7% higher than YTD budget. 629 i 1 Transient Occupancy (Lodging) Tax FY15 Revenue Estimate $3.881 M 4A sa on 14 OA — .ryW 11p oYABiryM .YA4[YI Lodging tax revenue nueased 6.6% over FY14, and s 5 9% higher than budget. Business and Professional Occupational License (BPOL) Tax FY15 Revenue Budget $12.478M It 14.0 in -_ .1aa 5 ao 0.0 ao zo — —I 0.O a of MMy J1 M—Yre MUM �fTieeepxi MYreMW Tax due date was March 11 Revenues are 5.1 %higher than last year and exceed FY15 revenue estimate by 3.9 %. Personnel (Salary/Benefit) Lapse 100.0 - -- - U.0 20.D D.D r.Dx aami 11 YenNe EMM Wt YTD expenditures are 0.5% or $428k ahead of target. Comprehensive Services Act (CSA) 9.0 E.0 30 30 F 1.0 30 2.0. _ LO %2021 XIwl RWIS UW 2aIp1 nwme Wi YTD expenses are 1.6% or $128k below target of $7.8M. r `I. 631 632 Residential Juvenile Detention it a toad — — i 750 a 20 5 - xo a Tag! A"[ 11 W ,. EMM. YTD expenses are 7 4% or $59k above target of $794k. Solid Waste Tipping Fees zsou ----.. —___ - - -- --- g 2000 , r,wa rNO soo 0 Target AcNal 11 MdaM EMeO W I YTD costs are 0.8% or $15k above target of $1.9M. Motor Fuel Expenses t ,gogI r 500 0 -- Target Actual n 6mnMe awr wt YTD expenses are 6.5% or $69K above a non - seasonally adjusted target of $1.05M. 16 1•� .. City Performance Strong Through May Total revenues through May were 3.5% higher than the pprior year. Total general property and local taxes were up 4.0% compared to last year, indicating a growing local economy. Departmental expenditures continue to be monitored and are expected to remain within budget. In May, the national unemployment rate licked up slightly to 5.5 %, but overall labor market remained strong. The U.S. economy is growing moderately after a first quarter contractor. Federal Reserve is likely to miss interest rates as soon as September. 633 In summary, Ms. Dameron concluded that the City was expected to remain within the current budget for the year. (See copy of Financial Report and presentation on file in the City Clerk's Office.) 634 There being no additional comments, the Mayor advised that the Financial Report and presentation would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: ZONING: Having tabled the matter with regard to an amendment of the City Code to update, clarify, and make the City's Zoning Ordinance consistent with State law, effective July 1, 2015, at its regular meeting on Monday, June 15, 2015, Council Member Bestpitch moved that the matter be removed from the table. The motion was seconded by Council Member Ferris and adopted. Council Member Bestpitch moved to amend the ordinance to reflect changes various revisions to the measure. The motion was seconded by Council Member Ferris and adopted. Council Member Bestpitch then offered the following ordinance. (#40296- 070615) AN ORDINANCE amending and reordaining Section 36.2 -311, Use table for residential districts; Section 36.2 -312, Dimensional reaulations for residential districts; Section 36.2 -315, Use table for multiple Purpose districts; Section 36.2 -316, Dimensional regulations for multiple purpose districts; Section 36.2 -322, Use table for industrial districts: Section 36.2 -326, Procedural requirements for Planned unit development districts; Section 36.2 -327, Use table for planned unit development districts; Section 36.2 -405, Bed and breakfast; repealing Section 36.2 -412, Group care facilities; amending and reordaining Section 36.2 -418, Motor vehicle or trailer painting and body repair; Section 36.2 -429, Temporary uses; Section 36.2 -540, Zoning amendments; Section 36.2 -560, Special exceptions; Section 36.2 -561, Variances; Section 36.2 -562, Appeals to board of zoning aggealc; Section 36.2 -563, Appeals from board of zoning appeals; Section 36.2 -571, Zoning violations; Section 36.2 -644, Overall tree canopy requirements; repealing Section 36.2 -645, Street yard trees; amending and reordaining Table 652 -2, Reguired Parking Spaces; Section 36.2 -653, Maximum arp king: Section 36.2 -654, Parking and loading area standards; Table 654 -1, Parking and Loading Area Standards; Table 668 -1, Type. Number, and Size of On- Premises Si ns; Section 36.2 -669, Changeable copy signs and electronic readerboard skins* Section 36.2 -834, Quorum and vote; Section 36.2 -836, Rules and records; Section 36.2 -837, Powers and duties; Section 36.2 -841, Powers and duties; Appendix A, Definitions; Appendix B, Submittal requirements, B -1, Basic Development Plan; of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended; for the purposes of amending and reordaining, combining and renumbering, adding or repealing, the following code sections to update, clarify and make the City's zoning ordinance easier to use for its citizens and consistent with state law; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page584.) r 635 Council Member Bestpitch moved the adoption of Ordinance No. 40296- 070615. The motion was seconded by Council Member Ferris. Having read the ordinance into the record, the City Attorney called attention to page 6, Section 36.2 -405, Bed and breakfast and homestay establishments, (c) Standards for homestay establishments, effective July 1, 2015; noting that a public hearing regarding Section 36.2 -405 will be scheduled to be heard by the Council at a future public hearing meeting in order to address questions posed by Council Member Bestpitch. Following additional comments by Council Member Bestpitch regarding the code section, Ordinance No.40296- 070615, as amended, was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea announced that Kevin Jones, Special Assistant to the Athletic Director at Virginia Tech, will be the guest speaker at the final Lea Youth Outdoor Basketball League (LYOB) event on Tuesday, July 7 at 6:00 p.m., at Melrose Park, adding that Mr. Jones will be addressing the following topics: importance of education; and setting goals and working diligently to reach those goals. At 3:04 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the City Council's Conference Room, 451. At 4:39 p.m., the Council Meeting was reconvened in the Council Chamber, Mayor Bowers presiding, and all Members of Council in attendance, with the exception of Council Member Rosen. 1011% i COUNCIL: With respect to the Closed Meeting just concluded Council Member J Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -5. NAYS: None -0. (Council Member Rosen was absent.) It was noted that Vice-Mayor Trinkle abstained from voting on the Closed Meeting request of the City Manager with regard to Consent Agenda Item C -3, whereby he read a Statement of Conflict into record noting his abstention to reframe from any discussion in connection with the matter. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND r7 COMMITTEES APPOINTED BY COUNCIL: J OATHS OF OFFICE - ROANOKE ARTS AND COMMISSION: The Mayor called attention to a vacancy created by the resignation of Dr. M. Rupert Cutler as a member of the Roanoke Arts Commission for a term ending June 30, 2016; whereupon, the Mayor opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Jeremy Butterfield. There being no further nominations, Mr. Butterfield was appointed as a member of the Roanoke Arts Commission to fill the unexpired term of Dr. M. Rupert Cutler ending June 30, 2016, by the following vote: FOR MR. BUTTERFIELD: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. (Council Member Rosen was absent.) J 637 OATHS OF OFFICE- ROANOKE REDEVELOPMENT AND HOUSING r AUTHORITY BOARD OF COMMISSION: The Mayor called attention to the expiration of the four year term of office of Daniel E. Karnes as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioner ending August3l, 2015; whereupon, Mayor Bowers opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Daniel E. Karnes. There being no further nominations, Mr. Karnes was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners for a term of four years ending August 31, 2019, by the following vote: FOR MR. KARNES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. (Council Member Rosen was absent.) There being no further business to come before the Council, the Mayor declared the Council meeting adjourned at 4:40 p.m. APPROVED ATTEST: � - �� Stephanie M. Moon Reyn M C owers City Clerk Mayor • ROANOKE CITY COUNCIL — REGULAR SESSION July 20, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, July 20, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop No. 5 of Williamson Road, N. W. Mayor Bowers expressed condolences to the family of Ailyah Lipton, a two year toddler that was shot and killed by her father on Saturday, July 18, 2015, in front of her residence on Oakland Boulevard, N. E. PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 639 Tommy Jordan, 5901 Carolina Trail, Roanoke County, representing Life Ring Foundation, appeared before the Council, and shared information regarding the 2015 Summer Concert Series to be held in Elmwood Park. (See copy of flyer on file in the City Clerk's Office.) Mayor Bowers mentioned that Kelly Woolwine, Roanoke -based area Foundation is actively involved with the STAR City Reads program and extended an invitation for Mr. Woolwine to attend a future Council meeting. Council Members Ferris and Lea also expressed appreciation to the Foundation for its behind the scene efforts to the citizens of the City of Roanoke. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke about the recent gun violence in the City and across the country. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or fors, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered .►� separately. The Mayor called attention to two requests for Closed Meeting. CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the Mayor as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers-5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) O CITY ATTORNEY: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel to discuss the status of litigation where such consultation in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Attorney as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) BUILDING AND FIRE CODE BOARD OF APPEALS: A communication from the City Clerk advising of the resignation of Kirk Bates as a member of the Building and Fire Code Board of Appeals, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) PARKS AND RECREATION ADVISORY BOARD: A communication from the City Clerk advising of a vacancy created by unexcused absences of Sonya Echols as a member of the Parks and Recreation Advisory Board for a term of office ending March 31, 2016, was before the body. (See communication on file in the City Clerk's Office.) 641 Q Council Member Ferris moved that the communication be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD - WESTERN VIRGINIA WATER AUTHORITY - BUILDING AND FIRE CODE BOARD OF APPEALS - ROANOKE NEIGHBORHOOD ADVOCATES - ROANOKE ARTS COMMISSION: Reports of qualification of the following individuals were before the Council: The Honorable Anita J. Price (At- Large), Heidi Schmidt (At- Large), and Dawn C. Board for one -year terms of office, each, commencing July 1, 2015 and ending June 30, 2016; Marcus E. Huffman (At- Large), Benjamin Bazak (At- Large), and Karen Pillis (Public) for two -year terms of office, each, commencing July 1, 2015 and ending June 30, 2017; Lorene Wilson C (At- Large), Crystal L. Hall (Public), Charlsie E. Parker (Public), and Ray F. Bemis, III, (Public) for three -year terms of office, each, commencing July 1, 2015 and ending June 30, 2018, as members of the Youth Services Citizen Board; Wayne F. Bowers as a City of Roanoke representative of the Western Virginia Water Authority for an initial term of office ending June 30, 2019; Robert L. Price, III, (Builder) and Patrick J. Williams (Engineer) as members of the Building and Fire Code Board of Appeals for three -year terms of office, each, ending June 30, 2018; D. David Parr, Jr., as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2018; and Amy G. Moorefield as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 642 Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION- FIRE/EMS-BUDGET-GRANTS: The City Manager submitted a written communication recommending appropriation of additional grant funds from the Department of Fire Programs to supplement the Fire -EMS budget in the General Fund. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40297- 072015) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 607.) MR, O Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40297 - 072015. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD -HUMAN SERVICES - BUDGET: The City Manager submitted a written communication recommending acknowledgement of Western Virginia Workforce Development Board Program Year 2014 Workforce Investment Act (W IA) transition funding for award period January 1, 2014 to December 31, 2015. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40298- 072015) A RESOLUTION acknowledging and recognizing the PY2014 C Workforce Investment Act ( "WIA ") and Workforce Innovation and Opportunity Act ( "WIOA ") funding from the Virginia Community College System in the amount of $15,000.00 for the PY2014 WIA Transition funds for WIOA Transition Activities, for the award period of January 1, 2014, through December 31, 2015, the foregoing funding to be administered by the Western Virginia Workforce Development Board ( "WDB "). (For full text of resolution, see Resolution Book No. 77, page 607.) Council Member Lea moved the adoption of Resolution No. 40298- 072015. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) M. COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Greenway Ribbon - Cutting • The Roanoke River Greenway is one mile closer to full connectivity with the opening of a new section that intersects Peters Creek Road. • Roanoke Parks and Recreation will hold an official ribbon- cutting ceremony on Friday July 24 at 11.00 a.m. • Council members are invited to attend this event. • Parking for the ceremony will be near the cul -de -sac at the end of Blue Ridge Drive. • This section of the greenway begins at Anal Way Drive and passes under Peters Creek Road, where it travels adjacent to Blue Ridge Drive. The paved pathway terminates at the Salem City line right next to the MB Contractors corporate office building. National Night Out • Tuesday, August 4 • This event takes place all over the country on the first Tuesday night in August. • Purpose: • Heighten drug prevention awareness. • Generate support for participation in local anti -crime programs. • Strengthen neighborhood spirit and police - community partnerships. • Neighborhood groups that have events planned include: • Aides Court Neighborhood Watch: LIGHT UP THE NIGHT • Fairland Civic Organization: ANNUAL NEIGHBORHOOD FISH FRY AND BLOCK PARTY • Melrose Rugby Neighborhood Forum, Inc., and Loudon Melrose Neighborhood Organization, Inc.: NEIGHBORHOOD BLOCK PARTY • Northwest Neighborhood Environmental Organization, Inc.: 2ND ANNUAL COMMUNITY PARTY • Southeast Action Forum, Inc., Starview Heights Neighborhood Watch, Riverdale Farm Neighborhood Association, Kenwood Neighbors, Belmont Neighborhood Association: 4th ANNUAL SE NEIGHBORHOOD CELEBRATION • More information can be found at roanokeva.gov /nno 645 Roanoke Fire -EMS will partner with Mattel Toys to participate in their 2015 "Supreme Hero" Matchbox Car Collection • This partnership was first forged in 2011 when Mattel approached the department about being a part of their "Hometown Heroes" campaign. • The campaign was a huge success and Roanoke Fire -EMS was showcased in various toy and other specialty stores across the country. • This is a great way to showcase our internationally accredited Fire- EMS Department and we are pleased that Mattel chose to partner with us for a second time. Sample cars have been provided to City Council, and be sure to keep an eye out for the Roanoke Fire -EMS Brush Truck wherever Matchbox Toys are sold CITY ATTORNEY: TAXES: The City Attorney submitted a written report recommending approval of a refund to Glenn D. Cowden for an incorrect assessment of real property situated at 0 Lilac Avenue, N. W. (For full text, see report on file in the City Clerk's Office.) CCouncil Member Ferris offered the following resolution: (#40299 -072015) A RESOLUTION authorizing and directing the City Treasurer to refund to Glenn D. Cowden an overpayment of an erroneous assessment of real estate taxes, including any penalties and interest, on real property located on 0 Lilac Avenue, N. W., Roanoke, Virginia, bearing Official Tax Map No. 2631010, previously owned by Glenn D. Cowden (the "Parcel ") for the 2015, 2014, 2013, and 2012 tax years, together with interest at the annual rate of 10 %, in accordance with the provision of Section 58.1- 3981.A of the Code of Virginia (1950) as amended; and authorizing the proper City officials to take such other actions as may be necessary to implement, administer, and enforce this Resolution. (For full text of resolution, see Resolution Book No. 77, page 609.) Council Member Ferris moved the adoption of Resolution No. 40299- 072015. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. C (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) 646 The City Attorney called attention to a Certification of the Commissioner of the Revenue in connection with the erroneous real estate tax assessment for the abovementioned parcel of real estate situated at 0 Lilac Avenue, N. W. (See copy of Certification on file in the City Clerk's Office.) Without objection by the Council, the Mayor stated that the Certificate would be received and filed. DIRECTOR OF FINANCE: TAXES -CITY CODE: The Director of Finance submitted a written report recommending amendment of the City Code to reflect interest on delinquent non -tax accounts receivables only be assessed on the principal amount owed, only. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: ( #40300 - 072015) AN ORDINANCE amending Section 2- 178.1, Interest rates on overdue accounts, of Article VIII, Finance Generally, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, to provide for the assessment of interest on the principal amount only, of delinquent non -tax accounts receivables owed the City, as authorized pursuant to Section 15.2 -105 of the Code of Virginia (1950) as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 610.) Council Member Lea moved the adoption of Ordinance No. 40300 - 072015. The motion was seconded by Council Member Ferris. Following the Director of Finance's response to questions and comments by the Council regarding the upgrade to the Advantage Financial System, Ordinance No. 40300 - 072015 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) of REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #40301 - 072015) AN ORDINANCE to appropriate funding from the Federal and Commonwealth for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 611.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40301- 072015. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -5. NAYS: None -0. (Council Member Price was absent.) (Council Member Rosen was not present when vote was recorded.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: NONE. At 2:47 p.m., the Council meeting was declared in recess for a Closed Meeting in the Council's Conference, Room 451, and to be reconvened at 7:00 p.m. in the Council Chamber. Council Member Rosen arrived at the commencement of the Closed Meeting (3:00 p.m.) 648 At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. COUNCIL: With respect to the Closed Meeting just concluded Council Member Rosen moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers-6. NAYS: None -0. (Council Member Price was absent.) PUBLIC HEARINGS: ZONING- SOUTHEASTERN SITE ACQUISITIONS, LLC: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Southeastern Site Acquisitions, LLC, to rezone property located at 0 Daleton Road, N. E., bearing Official Tax Map No 7130116, 2512 Daleton Road, N. E., bearing Official Tax Map No. 7130102, 0 Orange Avenue, N. E., bearing Official Tax Map No. 7130103, from CLS, Commercial -Large Size District, and 2548 Orange Avenue, N. E., bearing Official Tax Map No. 7130101, [, from CG, Commercial - General District, to MXPUD. Mixed Use Planned Unit, Development District, subject to certain proffered conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, June 30, 2015, and Tuesday, July 7, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending the approval of the rezoning request, finding that the Amended Application No. 1 (Revised) is consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and the Zoning Ordinance as it maximizes development potential of the site in a manner that is sensitive to its relationship with the adjoining neighborhood, adding that the as a MXPUD, the development plan is binding for future development and the development standards are set forth on the development plan. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40302- 072015) AN ORDINANCE to rezone certain property located at one (1) unaddressed lot on Daleton Road, N. E., 2512 Daleton Road, N. E., one (1) unaddressed lot on Orange Avenue, N. E., and 2548 Orange Avenue, N. E., subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 612.) Council Member Ferris moved the adoption of Ordinance No. 40302 - 072015. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, President, Wildwood Civic League, appeared in support of the approval of the rezoning request. Sharon Altice, 2515 Daleton Road, N. E., appeared before the Council and expressed concern about the stormwater run -off from the construction of the apartments; and she asked the City to take into consideration her concerns. Ian Shaw, Agent, City Planning Commission, noted the City is aware of the concerns expressed by Ms. Altice; adding no permits will be issued if petitioner does not comply with stormwater management, adequate channel, and other applicable regulations. 650 Maryellen Goodlatte, Attorney, representing the petitioner, appeared before the J Council in support of Council's approval of the Amended Application No. 1 (Revised), advising that as a MXPUD, the development plan is binding for future development, with development standards as set forth on the plan. closed. There being no additional speakers, Mayor Bowers declared the public hearing After general remarks by the Council, Ordinance No. 40302 - 072015 was adopted by the following vote: AYES: Council Members Rosen, Tdnkle, Bestpitch, Ferris, Lea and Mayor Bowers-6. NAYS: None -0. (Council Member Price was absent.) ZONING- VIRGINIA LUTHERAN HOMES, INC.: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Virginia Lutheran Homes, Inc., to amend certain proffered conditions as part of a rezoning of property located at 3804 Brandon Avenue, S. W., bearing Official Tax Map, No. 5180304, previously accepted by Roanoke City Council on January 19, 2010, pursuant to Ordinance No. 38709 - 011910, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, June 30, 2015, and Tuesday, July 7, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding the Original Application to be consistent with the City's Comprehensive Plan, Greater Deyerle Neighborhood Plan, and Zoning Ordinance as it allows for continued development of the site in a manner that is sensitive to its relationship with the adjoining neighborhood. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: A 651 ( #40303- 072015) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing Ordinance No. 38709- 011910, adopted on January 19, 2010, to the extent that it placed certain conditions on property located on 3804 Brandon Avenue, S. W., bearing Official Tax Map No. 5180304, and by placing new proffers on the subject property as such proffers are set forth in new plans; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 613.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40303 - 072015. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. G. Allen Thompson, 3804 Brandon Avenue, S. W., Apartment No. 8401, appeared in support of the amendment. Sandra Ferris, 3804 Brandon Avenue, S. W., Apartment No. 8402, appeared before the Council and spoke in support of the amendment. ' Margaret Coles, 3804 Brandon Avenue, S. W., Apartment No. 8424, appeared before the Council and spoke in support of the amendment. Dr. Douglas Tuggle, 3804 Brandon Avenue, S. W., Apartment No. 8405, also appeared before the Council and spoke in support of the amendment. Ron Milan, 3411 Valentine Road, S. W., appeared before the Council, appeared before the Council and spoke in opposition of the amendment, stating that the proffered conditions were not adhered nor did the City hold the petitioner accountable. He believed that the proposed amendment will have a negative effect on the community and the tax base of the City of Roanoke. Maryellen Goodlatte, Attorney, representing the petitioner, addressed concerns expressed by Mr. Milan; she shared photos from the 2010 development depicting enhanced plantings on Valentine Road, S. W. She pointed out that the number of existing mature hardwood trees and areas of relatively dense deciduous undergrowth within the landscape buffer zone have been generally successful, some have not thrived; and consequently, an updated landscape plan has been proffered in order to supplement the existing vegetation with species that should be better able to thrive within the mature landscaped buffer zone. r 11 652 Ms. Goodlatte explained that unlike the previous landscape plan which focused on enhancing plantings closest to the Valentine Road adjoining property owners, the updated landscape plan provides evergreen planting areas towards the crest of the landscape buffer zone. closed. There being additional speakers, Mayor Bowers declared the public hearing Following questions and /or comments by the Council Members, along with sufficient responses from Ms. Goodlatte pertaining to the proposed development plan and petitioner's willingness to comply with the proffered conditions, Ordinance No. 40303 - 072015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) ZONING -FEE COMPENDIUM: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to consider an ordinance amending the City's Fee Compendium to establish the following new fees for legal advertisements for zoning amendments, special exceptions, variances, and appeals to the Board of Zoning Appeals, such new fees based upon authority granted to the City of Roanoke by Section 15.2 -2286, Code of Virginia (1950), as amended: Legal advertising fee for a zoning amendment application - $550.00; legal advertising fee for a special exception application amendment - $250.00; legal advertising fee for a variance application - $250.00; and legal advertising fee for an appeal to the Board of Zoning Appeals - $250.00, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, June 30, 2015, and Tuesday, July 7, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the request on the proposed amendment to the City's Fee Compendium to establish fees for zoning actions that require public hearing notices, such fees to be effective upon adoption by City Council. ,p (For full text, see report on file in the City Clerk's Office.) 653 Vice -Mayor Trinkle offered the following ordinance: (#40304- 072015) AN ORDINANCE amending the Fee Compendium to create new legal advertising fees for zoning amendments, special exceptions, variances, and appeals to the board of zoning appeals; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 615.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40304 - 072015. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40304 -072015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers-6. `^ NAYS: None -0. L (Council Member Price was absent.) ZONING - BROWN- ROBERTSON PARK: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to vacate an approximate 0.556 acre portion of City-owned property at Brown - Robertson Park, designated as Official Tax Map Nos. 2050307 and 2050402, to create a right -of -way to realign 10"' Street, N. W.; and the dedication by Virginia Department of Transportation of a 0.220 acre portion of property across 10s' Street, N. W., to create a trail head parking area as part of an agreement with the National Park Service and Virginia Department of Conservation and Recreation, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, June 30, 2015, and Tuesday, July 7, 2015. (See publishers affidavit on file in the City Clerk's Office.) 654 The City Planning Commission submitted a written report recommending approval of the request to vacate and release the public's right to use an approximately 0.556 acre portion of Brown - Robertson Park to create right -of -way needed for the realignment of 10" Street, N. W. As part of the realignment, the Virginia Department of Transportation will convey 0.220 acres of property across 10"' Street to create a trailhead parking area as part of an agreement with the National Park Service and the Virginia Department of Conservation and Recreation, such area to become part of Brown - Robertson Park. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40305- 072015) AN ORDINANCE amending Vision 2001 -2020, the City's Comprehensive Plan, by vacating and releasing the public's right to use an approximately 0.556 acre portion of Brown - Robertson Park and by dedicating an approximately 0.220 acre parcel of property across W Street, N. W., from Brown - Robertson Park to Brown - Robertson Park; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 616.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40305 - 072015. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40305- 072015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) STORMWATER DRAINAGE IMPROVEMENT PROJECT: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, July 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an ordinance authorizing the acquisition of various easements by "quick take" condemnation proceedings, pursuant to Section 15.2 -1904 and Sections 25.1 -300 et. seq., of the Code of Virginia (1950), as amended, for the Fresno Street -Aspen Street Drainage Improvements Project, such easements to be across, on, and under the 655 following described parcels of real property (i) located at 1535 Fresno Street, N. W., bearing Official Tax Map No. 2460285 and owned by the Estate of Terry McGeorge, and (ii) located at 1541 Fresno Street, N. W., bearing Official Tax Map No. 2460284, and owned by Paula R. Vineyard and Cynthia D. Vineyard Brown; for the purpose of making stormwater drainage infrastructure improvements in the neighborhood along the Fresno Street -Aspen Street corridor to alleviate stormwater runoff, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 29, 2015, and Monday, July 6, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to acquire the following the easements from the Estate of Terry McGeorge and Paula R. Vineyard and Cynthia D. Vineyard Brown: (1) Authorize City staff to attempt to acquire the easements identified above from the Estate of Terry McGeorge by negotiation, and offer the Estate of Terry McGeorge the amount of $851.30, or the forthcoming appraisal amount, whichever amount is greater, as the Estate of Terry McGeorge's just compensation for conveyance of the easements to the City, and damages to the residue of the property. (2) Authorize City staff to attempt to acquire the easements identified above from Paula R. Vineyard and Cynthia D. Vineyard Brown by negotiation, and offer Paula R. Vineyard and Cynthia D. Vineyard Brown the amount of $1,061.65, or the forthcoming appraisal amount, whichever amount is greater, as Paula R. Vineyard and Cynthia D. Vineyard Brown's just compensation for conveyance of the easements to the City, and damages to the residue of the property. (3) If such attempts at negotiation with the Estate of Terry McGeorge and Paula R. Vineyard and Cynthia D. Vineyard Brown are unsuccessful, authorize City staff to initiate "quick take" eminent domain proceedings in accordance with Section 15.2 -1904, and Section 25.1 -300 et. seq., Code of Virginia (1950), as amended, and other applicable law, and to enter upon Roanoke Official Tax Map No. 2460285 and Tax Map No. 2460284 to acquire such easements needed for the Project, and commence work on the Project. 656 (4) Authorize the appropriate City officials, including the Director of Finance, City Manager or City Attorney, to (a) sign and file a Certificate of Take in the Circuit Court of the City of Roanoke, and deposit the amount of $851.30, or such amount to be determined by a third party appraisal of the easements and damages, if any, done to the residue, that is provided to the City if the amount of the appraisal is higher, which amount represents the just compensation due to the Estate of Terry McGeorge; or (b) sign and file a Certificate of Deposit in lieu of such Certificate of Take, in the Circuit Court of the City of Roanoke, in accordance with the requirements of Sections 25.1 -300 et. seq., Code of Virginia (1950), as amended, (6) Authorize the appropriate City officials, including the Director of Finance, City Manager or City Attorney, to (a) sign and file a Certificate of Take in the Circuit Court of the City of Roanoke, and deposit the amount of $1,061.65, or such amount to be determined by a third party appraisal of the easements and damages, if any, done to the residue, that is provided to the City if the amount of the appraisal is higher, which amount represents the just compensation due to Paula R. Vineyard and Cynthia D. Vineyard Brown; or (b) sign and file a Certificate of Deposit in lieu of such Certificate of Take, in the Circuit Court of the City of Roanoke, in accordance with the requirements of Sections 25.1 -300 et. seq., Code of Virginia (1950), as amended, (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40306- 072015) AN ORDINANCE authorizing the acquisition of permanent drainage easements and a temporary construction easement on, over, and across certain parcels of real property, all in connection with the Fresno Street/Aspen Street Drainage Improvements Project; authorizing the acquisition of such easements by negotiation; authorizing the condemnation and exercise of the City's quick -take powers to acquire such permanent drainage easements and a temporary construction easement with respect to certain parcels of real property pursuant to Section 15.2 -1904 and Sections 25.1 -300, et. seq., Code of Virginia (1950) as amended, authorizing the proper City officials to take appropriate action for the acquisition of such easements required by the City for certain improvements to the City's infrastructure with respect to the Fresno Street/Aspen Street Drainage Improvements Project, as provided in this ordinance by negotiation, or by condemnation and exercise of the quick -take powers; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 619.) 3 657 Vice -Mayor Trinkle moved the adoption of Ordinance No. 40306- 072015. The motion was seconded by Council Member Lea. Sherman M. Stovall, Assistant City Manager for Operations, gave a brief overview of the project, noting that the neighborhood suffers from inadequate drainage evidenced by standing water on road pavement and private property, which may contribute to flooding of private properties; and constructing the proposed stone drain system along said corridor would correct known drainage problems in the neighborhood. Mr. Stovall pointed out that while City staff acquired the necessary real property interests from 10 of the affected property owners, City staff was unable to acquire certain easements needed for the Project from three owners, which have an estimated value of $10,000.00, despite making reasonable, bona fide efforts to acquire the property at reasonable and just compensation. Dwayne D'ardenne, Stormwater Manager, gave an overview of the three of 237 projects totaling $2.4 million that have been fully designed, vetted through the design development review process, and fully funded: First Project - Fresno-AsDen — No. 6 Estimated project cost of $700,000.00. Been in negotiations for approximately 15 months 16 parcels will benefit from the project 8 easements have been acquired 2 easements pending at an approximate value of $1,900.00 Second Project - Queen- Courtland - No. 2 Estimated project cost of $1.4 million Been in negotiations for approximately 18 months 22 parcels will benefit from the project 13 easements have been acquired 2 easements are outstanding The City Attorney called attention to a 347 square feet parcel and a five foot storm drain easement containing 248 square feet, whereby Galen Eskew has accepted the City's offer; however, the parties have been unable to close this transaction because the real estate at issue is encumbered by a deed of trust held by Green Tree Servicing, LLC. He noted that despite the City's efforts at requesting Green Tree to release the property interests needed by the City from the deed of trust, which efforts included offering to pay Green Tree the just compensation offered to Mr. Eskew to be applied to the balance of the loan with Green Tree, Green Tree refuses to release the real estate ' interests needed by the City unless Mr. Eskew's loan balance is paid down by approximately $21,000.00, which the parties are unable to do. • Third Project - Cove - Andrews — No. 15 Estimated project cost of $300,000.00. Been in negotiations for approximately 15 months 7m acquisition process City is going through 4 parcels will benefit from the project 1 easement has been acquired 1 easement pending (See copy of presentation on file in the City Clerk's Office.) Mr. Callaghan pointed out that in being consistent with the requirements of State Code, the City has identified the amount of money offered to acquire each of the properties. The City also is going to will pay the higher amount to third party appraisals if the appraisal is higher. Mr. Stovall thought it was also important to note that two of the projects have been redesigned and further redesigned was not possible to mitigate the easements that were needed to ensure that the projects moved forward. Following ongoing dialogue from several Council Members regarding acquisition of various easements by "Quick Take" eminent domain, the Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed, and Ordinance No. 40306 - 072015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) STORMWATER DRAINAGE IMPROVEMENT PROJECT: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, July 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an ordinance authorizing the acquisition of various easements by "quick take" condemnation proceedings, pursuant to Section 15.2 -1904 and Sections 25.1 -300 et. seq., Code of Virginia (1950) as amended, for the Queen Avenue - Courtland Road Drainage Improvements Project, such easements to be across, on, and under the following described parcels of real property (i) located at 3140 Courtland Road, N. W., • • ' bearing Official Tax Map No. 2060702, and owned by Galen Eskew; and (ii) located at 0 Courtland Road, N. W., bearing Official Tax Map No. 2060746, and owned by Virginia Patterson, for the purpose of making stormwater drainage infrastructure improvements in the neighborhood along the Queen Avenue - Courtland Road corridor to alleviate stormwater runoff, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 29, 2015, and Monday, July 6, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to acquire the following the easements from Galen Eskew and Virginia Patterson: (1) Declare that the Project constitutes a public use within the meaning of Section 1 -219.1 of the Code of Virginia (1950) as amended, and that the easements and fee simple interest identified above are necessary for the Project, (2) Authorize City staff to attempt to acquire the easements identified above from Galen Eskew by negotiation, and offer Galen Eskew the amount of $2,283.86, or the forthcoming appraisal amount, whichever amount is greater, as the Galen Eskew's just compensation for conveyance of the easement and fee interest to the City, and damages to residue of his property. (3) Authorize City staff to attempt to acquire the easements identified above from Virginia Patterson by negotiation, and offer Virginia Patterson the amount of $3,395.70, or the forthcoming appraisal amount, whichever amount is greater, as Virginia Patterson's just compensation for conveyance of the easements to the City, and damages to the residue of her property. (4) If such attempts at negotiation with Galen Eskew and Virginia Patterson are unsuccessful, authorize City staff to initiate "quick take" eminent domain proceedings in accordance with Section 15.2 -1904, and Section 25.1 -300 ET. seq., Code of Virginia (1950), as amended, and other applicable law, and to enter upon Roanoke Official Tax Map No. 2060702 to acquire such fee simple interest and easement needed, and Tax Map No. 2060746 to acquire such easements, and commence work on the Project. ••1 (5) Authorize the appropriate City officials, including the Director of Finance, j City Manager or City Attorney, to (a) sign and file a Certificate of Take in u the Circuit Court of the City of Roanoke, and deposit the amount of $2,283.86, or such amount to be determined by a third party appraisal of the easements and damages, if any, done to the residue, that is provided to the City if the amount of the appraisal is higher, which amount represents the just compensation due to Galen Eskew; or (b) sign and file a Certificate of Deposit in lieu of such Certificate of Take, in the Circuit Court of the City of Roanoke, in accordance with the requirements of Sections 25.1 -300 et. seq., Code of Virginia (1950), as amended, (6) Authorize the appropriate City officials, including the Director of Finance, City Manager or City Attorney, to (a) sign and file a Certificate of Take in the Circuit Court of the City of Roanoke, and deposit the amount of $3,395.70, or such amount to be determined by a third party appraisal of the easements and damages, if any, done to the residue, that is provided to the City if the amount of the appraisal is higher, which amount represents the just compensation due to Virginia Patterson; or (b) sign and file a Certificate of Deposit in lieu of such Certificate of Take, in the Circuit Court of the City of Roanoke, in accordance with the requirements of Sections 25.1 -300 et. seq., Code of Virginia (1950), as amended, (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40307- 072015) AN ORDINANCE authorizing the acquisition of permanent drainage easements on, over, and across certain parcels of real property, the acquisition of a temporary construction easement on, over, and across a certain parcel of real property, and the acquisition of a fee right -of -way with respect to a certain parcel of real property, all in connection with the Queen Avenue /Courtland Road Drainage Improvements Project; authorizing the acquisition of such real property interests by negotiation; authorizing the condemnation and exercise of the City's quick -take powers to acquire permanent drainage easements, a temporary construction easement, and a fee right-of-way, with respect to certain parcels of real property pursuant to Section 15.2 -1904 and Sections 25.1 -300, et. seq., Code of Virginia (1950) as amended, authorizing the proper City officials to take appropriate action for the acquisition of such easements and fee right of way required by the City for certain improvements to the City's infrastructure with respect to the Queen Avenue /Courtland Road Drainage Improvements Project, as provided in this ordinance by negotiation, or by condemnation and exercise of such quick -take powers; and dispensing with the second reading of this ordinance by title. Ah (For full text of ordinance, see Ordinance Book No. 77, page 623.) L0 • Council Member Rosen moved the adoption of Ordinance No. 40307 - 072015. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40307- 072015 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) STORMWATER DRAINAGE IMPROVEMENT PROJECT: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, July 20, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to acquire various easements by "quick take' condemnation proceedings for the Cove Road - Andrews Road, N. W. Drainage Improvement Project, such easements to be across, on, and under a certain parcel of real property located at 1610 Cove Road, N. W., in order to alleviate stormwater runoff, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 29, and Monday, July 6, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to acquire the following the easements from Joseph C. Moorman and Mary D. Moorman: (1) Declare that the Project constitutes a public use within the meaning of Section 1- 219.1, the Code of Virginia (1950) as amended, and that the easements identified above are necessary for the Project. (2) Authorize City staff to attempt to acquire the easements identified above from Joseph C. Moorman and Mary D. Moorman by negotiation, and offer the Moormans the amount of $2,162.87, or the forthcoming appraisal amount, whichever amount is greater, as the Moormans' just compensation for their conveyance of the easements to the City. C• • (3) If such attempt at negotiation with Joseph C. Moorman and Mary D. Moorman is unsuccessful, authorize City staff to initiate "quick take" eminent domain proceedings in accordance with Section 15.2 -1904, and Section 25.1 -300 et. seq., Code of Virginia (1950), as amended, and other applicable law, and to enter upon Roanoke Official Tax Map No. 2450207 to acquire such easements and commence work on the Project. (4) Authorize the appropriate City officials, including the Director of Finance, City Manager or City Attorney, to (a) sign and file a Certificate of Take in the Circuit Court of the City of Roanoke, and deposit the amount of $2,162.87, or such amount to be determined by a third party appraisal of the easements and damages, if any, done to the residue, that is provided to the City if the amount of the appraisal is higher, which amount represents the just compensation due to the Moormans; or (b) sign and file a Certificate of Deposit in lieu of such Certificate of Take, in the Circuit Court of the City of Roanoke, in accordance with the requirements of Sections 25.1 -300 et. seq., Code of Virginia (1950), as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40308- 072015) AN ORDINANCE authorizing the acquisition of a permanent drainage easement and the acquisition of a temporary construction easement, on, over, and across a certain parcel of real property, all in connection with the Andrews /Cove Road Drainage Improvements Project; authorizing the acquisition of such easements by negotiation; authorizing the condemnation and exercise of the City's quick -take powers to acquire such permanent drainage easement and temporary construction easement with respect to a certain parcel of real property pursuant to Section 15.2 -1904 and Sections 25.1 -300, et. seq., Code of Virginia (1950) as amended, authorizing the proper City officials to take appropriate action for the acquisition of such easements required by the City for certain improvements to the City's infrastructure with respect to the Andrews /Cove Road Drainage Improvements Project, as provided in this ordinance by negotiation or by condemnation, and exercise of the quick -take powers; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 628.) Council Member Ferris moved the adoption of Ordinance No. 40308 - 072015. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. 1 I 663 Estelle McCadden, 2128 Mercer Avenue, N. W., appeared before the Council regarding the easements off of Cove Road and Andrews Road, N. W., noting the dangerous curb, and standing water. Following additional comments, Mayor Bowers declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40308- 072015 was adopted by the following vote: AYES: Council Members Rosen, Tdnkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. The following individuals appeared before the Council to seek support from the Council regarding an increase in the minimum wage: V Jason Lambert, 641 Yorkshire Street, Salem, Ricardo Valdivieso, 130 Loudon Ridge Road, Boones Mill, Stevenson Moon, III, 3348 Hershberger Road, N. W. Martin Jeffrey, 421 Fairfax Avenue, N. W. Mayor Bowers explained that Virginia was a Dillon Rule State and therefore, City Council did not have jurisdiction; and the authority to change the minimum wage law was the Virginia General Assembly. Following additional comments from the Council in support on an increase in the minimum, the matter was referred to the City Manager for review and report findings to the Council. Shawn Hunter, 4701 Edgelawn Avenue, N. W., appeared before the Council and shared information about Community Cultivators Inc., presenting an event, "Revitalizing Our Community "Putting Roanoke Back to Work" Street Rally on Friday, July 24 from 11:00 a.m. —8:00 p.m., at 11th Street and Melrose Avenue, N. W. (See copy of flyer on file in the City Clerk's Office.) ME There being no further business, Mayor Bowers declared the Council meeting adjourned at 9:01 p.m. APPROVED ATTEST: Stephanie M. Moon Reynolds, M C City Clerk �Da>id. Bowers Mayor ,r