HomeMy WebLinkAboutCouncil Actions 09-08-15ROANOKE CITY COUNCIL
INFORMAL SESSION
SEPTEMBER 8, 2015
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Cell to Order -- ROII Call — Council Members Lea and Rosen arrived late.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, September 10 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, September 12 at 4:00 p.m.; and video streamed by Internet
through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are
offered with closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(5 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
. Police Body Camera Demonstration - 45 minutes
Council Member Lea arrived at the meeting (9:05 a.m.) at the beginning of
the presentation regarding the history of the body cameras.
Council Member Rosen arrived at the meeting (9:44 a.m.) during the Phase
III portion of the briefing.
AT 10:32 A.M., THE MAYOR DECLARED THE INFORMAL SESSION OF COUNCIL
IN RECESS FOR COMMENCEMENT OF THE LEGISLATIVE COMMITTEE
MEETING, WITH COUNCIL MEMBER RAY E. FERRIS, CHAIR, PRESIDING.
AT 12:04 P.M., THE INFORMAL SESSION OF COUNCIL RECONVENED, WITH
MAYOR BOWERS PRESIDING.
. Transportation Projects
30 minutes
AT 12:35 P.M., THE MAYOR DECLARED THE MEETING IN RECESS UNTIL
2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM,
ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 8, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Cell to Order- -Roll Call. Council Member Rosen was absent.
The Invocation was delivered by The Reverend Alex L. Richardson,
Pastor, Unitarian Universalist Church of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Mayor Bowers called for a Moment of Silence in memory of Alison
Parker and Adam Ward, WDBJ 7 news anchors.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting WILL NOT be televised live; however, it will be
recorded and replayed on RVTV Channel 3 on Thursday, September 10 at
7:00 p.m., and Saturday, September 12 at 4:00 p.m.; and video streamed by
internet through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
U15ABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING
EXPIRATIONS OF TERMS OF OFFICE:
ARCHITECTURAL REVIEW BOARD - ONE VACANCY
FOUR -YEAR TERM OF OFFICE ENDING OCTOBER 1. 2019
BUILDING AND FIRE CODE OF APPEALS/AT-LARGE — TWO VACANCIES
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018
HUMAN SERVICES ADVISORY BOARD — THREE VACANCIES
(TWO) UNEXPIRED TERMS OF OFFICE ENDING NOVEMBER 30, 2016 AND
NOVEMBER 30, 2018
THREE -YEAR TERM OF OFFICE ENDING NOVEMBER 30, 2018
PARKS AND RECREATION ADVISORY BOARD
UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2016
TOWING ADVISORY BOARD — THREE VACANCIES
THREE -YEAR TERMS OF OFFICE ENDING OCTOBER 31. 2018
THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE
2015 CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT
THE CITY CLERK'S OFFICE AT (540) 853 -2541 OR ACCESS THE FORM AT
EACH CITY LIBRARY BRANCH. DEADLINE FOR RECEIPT OF
NOMINATIONS IS WEDNESDAY, SEPTEMBER 30, 2015.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Proclamation declaring the week of September 17 - 23, 2015 as Constitution
Week.
The Mayor presented a ceremonial copy of the Proclamation to
Betty Lesko, Regent, Nancy Christian Fleming Chapter, Daughters of the
American Revolution.
Recognition of the Gainsboro History Walk Interpretive Panel Project on
receiving the 2015 Grassroots Planning Award from the American Planning
Association of Virginia.
The Mayor presented the award to Evelyn Sloan, Planner, Hills Studio.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Robert Gravely appeared before the Council.
4. CONSENT AGENDA
(APPROVED 6 -0, as amended)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to two requests for public
hearing from the City Manager.
C -1 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, September 21, 2015, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the sale of approximately 3.65
acres of City -owned property to Property Catalyst Group, Inc., located at 502 191^
Street, S. E., designated as Official Tax Map No. 4310101, being a portion of
Fallon Park.
RECOMMENDED ACTION: Concurred in the request.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, September 21, 2015, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to enter into a Management Services
Agreement and Lease with the Virginia Western Community College Educational
Foundation, Inc. for the lease conveyance of City -owned property located at 709
South Jefferson Street, S. W.
RECOMMENDED ACTION: Concurred in the request.
C -3 Annual report of the Economic Development Authority of the City of
Roanoke for Fiscal Year ending June 30, 2015.
RECOMMENDED ACTION: Received and filed.
C -4 A communication from Michael R. Bloomberg, former Mayor of New York,
advising of the Compact of Mayors, a global plafform where cities can publicly
register current or new climate commitments using one common standard.
RECOMMENDED ACTION: Received and filed.
C -5 Reports of qualification of the following individuals:
Lindwood "Woody" Deans as member the Roanoke Civic Center
Commission for a three -year term of office ending September 30,
2018;
Rachel H. Wheaton as a member of the Roanoke Public Library
Board to fill the unexpired term of Shawna A. Battle ending
June 30, 2017;
Mark Lawrence as a City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of
office ending June 30, 2019;
Charles J. Meidlinger as a member of the Roanoke Neighborhood
Advocates for a three -year term of office ending June 30, 2018; and
Braxton G. Naff as a Director of the Economic Development
Authority for a four -year term of office commencing October 21,
2015 and ending October 20, 2019.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS:
a. Receive public comment on the City's Draft Consolidated Annual
Performance and Evaluation report (CAPER) for its Federal Housing and
Urban Development (HUD) Funded Programs.
No speakers appeared to be heard regarding the matter.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER-
BRIEFINGS-
Feed and Read Program - 10 minutes
Received and filed.
7
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the Local Emergency Management Performance
Grant (LEMPG) from the Virginia Department of Emergency
Management (VDEM) to support Fire -EMS emergency
management.
Adopted Resolution No. 40330-080915 (6-0).
2. Acceptance of the Virginia Department of Transportation's Award of
Primary Extension funds; and execution of the Project
Administration Agreement.
Adopted Resolution No. 40331-090815 and Budget Ordinance
No. 40332-090815 (6-0).
3. Appropriation of additional street maintenance funds from the
Virginia Department of Transportation (VDOT) to address sidewalk
maintenance needs in various locations around the City.
Adopted Budget Ordinance No. 40333-090815 (6-0).
4. Acceptance of funds from South Commonwealth Partners, LLC, for
a sealed trash compactor adjacent to the Market Garage.
Adopted Resolution No. 40334- 090815 and Budget Ordinance
No. 40335-090815 (6-0).
5. Amendment of the City Code to support implementation of the
Single- Stream Recycling Program.
Adopted Ordinance No. 40336-090815 (6-0).
6. Acquisition of real property rights for Cove Road /Dansbury Drive
Stormwater Drainage Improvements Project.
Adopted Ordinance No. 40337. 090815(6 -0).
7. Authorization to convey to the Roanoke Gas Company a gas line
easement across City -owned property known as Official Tax Map
No. 4015003, in order to supply service to the new Hampton Inn
and Suites located at 25 Church Avenue, S. E.
Adopted Ordinance No. 40338- 090815 (6 -0).
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
Update on current and proposed renovations at the Raleigh Court,
Williamson Road and Melrose Libraries.
Henry Street Heritage and Cultural Festival, Saturday, September 19 in
Elmwood Park.
Greek Festival on Friday, September 18 — Sunday, September 20 at St.
Elias Church.
The Wall that Heals, Vietnam Traveling Memorial Wall, Wednesday,
September 16 — Sunday, September 20, at the Veterans Affairs Medical
Center, 1970 Roanoke Boulevard, Salem, Virginia
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution reappointing Linda D. Frith as a Director of the
Economic Development Authority.
Adopted Resolution No. 40339-090815 (6-0).
11. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
CERTIFICATION OF CLOSED MEETING. (6 -0).
12. ADJOURNED -3:10 P.M.
W
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. W., SUITE 452
na? '
ROANOKE, VIRGINIA 24011 -1594
-- 'ITLRPHONf 13 -- ?0A0
FAX- (540) 813 853 11
-1145
DAVID A. BOWERS
M—
September 8, 2015
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
September 8, 2015
Public
VACANCIES:
Four -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2019; and
an unexpired term of office ending June 30, 2016.
Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2016.
Four -year term of office on the Architectural Review Board ending October 1, 2019.
Three -year terms of office on the Towing Advisory Board ending October 31, 2018.
Two unexpired terms of office on the Human Services Advisory Board ending November 30, 2016
and November 30, 2018; and a three -year term of office ending November 30, 2018.
• Tool for Modern Policing
• Focus on collection and preservation of evidence for court purposes.
• Chain of custody and preservation of evidence.
• Focus on efficiency.
• Use for training and time savings.
• Focus on public and officer accountability.
• Use during public and officer encounters.
• Records NPOV (Advantages and Limitations).
• Focus on public and officer privacy concerns.
• 5 minute buffered pre -event record memory.
• Focus on officer safety.
• Pre -event record.
• Focus on equipment tracking and accountability.
• FOB system to track equipment.
• Focus on data security.
• Hardware and software security.
What Cameras Are and What
Cameras Aren't
• Tool for Collecting Evidence.
• Body worn cameras record the events between officers and citizens. That
recording may have evidentiary value. Non - evidentiary videos will be deleted
in accordance with policy and law.
• Tool for Improving Efficiency.
• Body worn cameras allow the police department to create a record of events,
that can aid in determining what transpired from a neutral point of view
(NPOV).
• Complaint Resolution.
• Post -Event Analysis and Improvement.
• Tool for Creating and Sustaining a Culture of
Officerand Public Accountability.
• Body worn cameras heighten public and officer accountability.
• An Ongoing Expense.
• Body worn cameras like any technology or equipment will require
repair and replacement as technology progresses.
• Have significant data storage costs.
• A New Technology, That is Not Well Defined by
the Legislatures or Courts.
• Body worn camera legislative policy and court decisions related to
body worn cameras are still in development.
• Legislation pending on technological minimum requirements.
• Court decisions on recording circumstances still pending.
• The Only Tool for Collecting Evidence.
• They will not eliminate the need for the police department to conduct
interviews in formal settings and use forensic tools to collect evidence at the
scene of criminal offenses.
• Infallible
• Like any technology or equipment they have failures and limitations.
• Remember HUMAN BEINGS are wearing these in dynamic, quickly evolving
events
• A Complete Record of all Events from all
Perspectives.
• Camera footage does not account for human emotions and perceptions.
• Camera's do not account for actions off camera.
• Camera's do not replace the need for internal investigations.
• Camera's do not replace the need to do thorough and complete criminal
investigations.
• A Replacement for Police Officer Testimony.
• Police Officers will still need to document events in reports and testify
to those events in court.
• A Perfect Match to Officer Memory.
• Camera footage and officer testimony will not match up all of the
time.
• Officers have a different perspective than the cameras.
• Officer testimony and recollection of events is shaped by events off camera and the
immediacy of their situation.
• Officer memory like all human memory can be limited and restricted, especially
under stressful circumstances.
• Officers in critical incidents may not remember seemingly important details when
interview or initial statements are compared to video evidence. *Memory and
Stress*
• Officer memory is perishable. Events today will not be remembered with l00%
accuracy months from now.
Cost Perspective
• Body Camera Cost (Hardware)
• Software Cost (Software)
• Data Storage (Data)
• Support Infrastructure (Facilities)
• Consumables (DVDs, etc.)
• Personnel (Data Management)
CURRENTTOTAL FY16 INVESTMENT
$221,343.89
• Personnel directly involved in the body worn
camera project are $45,753.98 in data
management costs for FY16.
• The personnel costs do not include alight duty officer who has been assisting
the unit.
• This position will need to be replaced by a civilian Data Evidence Technician in
FYI-7 (Additional FTE, approximately $45,753.98)
• The Police Department will have two 3o TB servers
for in car video and body worn camera video.
• Server space will need to be increased in FYi7 to accommodate projected
video storage requirements.
• Approximately Si,000 perTB.
• The Roanoke Police Department has spent $175,589.93. on
Hardware, Software, Facilities and Consumables.
• Like any technology, Body Worn Cameras have a
limited technological longevity and will need to be
replaced.
• Estimated replacement to 3rd generation technology will be
during FY 18.
• Body worn cameras like cellular telephones will:
• Develop longer battery life (elimination of external battery).
• GPStracked.
• Activate automatically.
• Transcript audio.
• Become more user friendly.
• Become more data intensive.
• Become more costly.
• The Roanoke Police Department will comply with
all lawful FOIA requests.
• The police department will provide a cost estimate and may require a
deposit on requested Body Worn Camera video.
• To include consumables and staff time.
• Video will be released in accordance with established laws and rules
governing the release of evidence upon FOIA request.
• The Roanoke Police Department will comply with
all lawful discovery motions, subpoenas and other
legal process by provide the video to the
Commonwealth Attorney or relevant parties.
• Video files will be made available to the Commonwealth Attorney via
either disc or shared drive access.
Body Camera Implementation
Three Phases
• The previous phase of body camera deployment.
• MUVI body cameras. (Retired from Active Service).
• Availability issues.
• Survivability issues.
• Recording Length Issues.
• Project development, Policy, and Request for
Information
• Review of multiple BWC products
• Citizen policy development input
• Policy inclusive of ACLU, PERF, DOJ, Department benchmarking,
IACP, DCJS, etc.
• City Attorney Office and Commonwealth Attorney Office
• Most recently completed phase of deployment.
• 158 Wolfcom Body Cameras and accessories
deployed by September 1, 2015.
• Each patrol officer has an assigned camera.
• Each CRT member has an assigned camera.
• Remaining cameras are available for sign out.
• Fob System in place for accountability and
Data /Tech Room.
• OfficerTraining: Performance Based Testing to
develop muscle memory, classroom to cover
policy and usage, and continuous review and
training development by the Office of
Professional Standards
Camera Security /Storage /Download
0
• The longterm deployment plan.
• 265 Wolfcom Body Cameras and accessories.
• Each patrol officer will have an assigned camera.
• Each CRT member will have an assigned camera.
• Each Investigations and Services Support member will
have an assigned camera.
• Each animal warden will have an assigned camera.
• Additional cameras will be held in reserve.
• Have applied for federal grant, but grant size is
insignificant in comparison to number of applying
agencies and needs.
• Implementation cost of Phase III
• Approximately $Zoo,000
• Additional cameras to raise compliment t0 265.
• Additional docking stations and accessories to support
cameras.
• Additional PCs to management Data Uploads.
• DVD burner to improve efficiency.
• Support Software.
• Consumables.
Wolfcom Body Worn Camera
Solution
• Wolfcom Body Worn Camera
• Interesting Features:
• Only camera currently on the market to last a 12 hour shift (i5hrs with
extended battery) when in pre -event record mode
• Only camera currently on the market with Critical Reconnect Technology
for the point of view camera attachment.
• 5 minute pre -event record setting.
• Each Wolfcom camera is programmed with a 5 minute pre -event recording
buffer. This buffer allows and officer to respond to an incident and then
activate their camera (saving the video and audio) back 5 minutes.
• Point of View Camera.
• A camera mounted on glasses, lapel, hat, or ear that follows an officers
field of vision as the officer moves their head around. This allows less
distortion during dynamic movement.
ONE BUTTON ON FRONT & TRAINING
ONE BUTTON ON TOP
• Button on Front (V).
Triggers active recording
including 5 minute buffer.
• Button on Top Activates 4
bright LED lights.
Point of View Cameras
r
Wolfcom Data Security
• Wolfcom Data Security
• Zo Pin USB
• Requires specialized cord to allow body worn camera to connect to
mobile data device or desktop computer.
• Wolfcom Evidence Management Software.
• Wolfcom cameras will not be recognized unless someone is using
the evidence management software. Only 4 computers at the
police department have the evidence management software.
Those computers are password protected
• Individual Passwords for each camera.
• Each camera can be setup with individual password linked to that
specific camera, preventing unauthorized deletion or downloading
of data or unapproved configuration changes.
• Officers Cannot
• Manipulate data once it is recorded by their body worn
camera.
• The camera does not have any buttons or displays. Officers cannot
delete or view video on the body worn camera itself.
• Camera cannot be accessed by a desktop computer or mobile data
device without extensive preparation and efforts to bypass security
requirements.
• Each video file is saved coded to that that specific camera. Each
camera is linked to a specific officer. The server space is backed up
nightly.
• A META data file is saved with each video showing that the video
was not altered or changed.
• All downloads are done by the Technology Unit.
Questions & Comments
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Transportation Projects
City Council
September 8, 2015
Relevant Bills
► HB 2
Directed the CTB to implement a process to identify
and select projects for funding
.
State of Good Repair Program (45 %)
High- Priority Projects Program (27.5 %, H132)
Construction District Grant Program (27.5 %, H132)
• Localities only
t ROANOKE
ftm -
H B 2 Screening Process
Corridors of Statewide Significance
1-81, Rte. 220, Rte. 460
► Regional Networks
Travel within urbanized areas
Urban Development Area
Designated for growth and development
► Safety Need
Statewide safety need
V1
ROANOKE
11 almmilim,
Scoring Factors
► Congestion Mitigation
► Economic Development
► Accessibility
► Safety
► Environmental Quality
► Land Use
Only areas >200,000 population
Weighting of Factors
► Roanoke
Congestion Mitigation
Economic Development
Accessibility
Safety
Environmental Quality
Land Use
L ROANOKE
15%
20%
25%
20%
10%
10%
► Applications due September 30
► Screening - October through December
► Release Evaluation of Projects -January
► CTB Consideration - February through April
► Draft SYIP - April
► Public Involvement - April & May
► CTB adopts SYIP - June 2016
L OKE
Proposed Projects
l01" St Improvements Phase 2
Phase 2
Andrews to Williamson
$11 million construction
Phase 1 - $15 million construction
Fairfax to Andrews - December Advertisement
Urban/ Revenue Sharing Funds
► 131h St/ Hollins Road
Dale Avenue to Orange Aver
L ROANO$37 million construction
KE
Proposed Projects
Orange Avenue Widening
1 1 to St NW to Gus Nicks Blvd
$60 million project cost
Colonial Avenue��
Improvements
Overland to Winding Way
$7 million project cost
Valley View Blvd Extension
1 -581 to potential access
$40 million project cost
I ROAr M
NOKE E
Other Transportation Projects
King Street
Turn lanes - Orange Avenue to Springtree Dr
Estimated cost - $2.7 million, with $1 .5 million
appropriated
Other funding sources will be identified for balance
of funding required
Wel Fir nr[
Spbngtree Drive
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—w�_ =_ - -- Glatle Creek- Tnbu[aryA
ROANOKE.
Other Transportation Projects
► Highway Safety Improvement Projects (HSIP)
• Colonial Avenue Improvements
• $5 million (requested) - Bicycle/ Pedestrian Safety funds
• Orange Avenue/ Hollins Road Traffic Signal
Reconstruction
• $300,000 - District Funds
o Expansion of Flashing Yellow Arrow use
• Controllers/ cabinets/ signal heads (left turns)
• $270,000 - District Funds
t ,\
ROANOKE
Regional Projects
► Submitted by Transportation Planning Organization
o 1 -81 Capacity Project A
Add auxiliary lane 1 -81 northbound only exit 141 and 143
$22 -$33 million
1 -81 Capacity Project (full)
Full widening of 81 from exit 140 to 143
$110 -$130 million
Interchange Lighting
1 -81 and 1 -581 from Exit 137 to Exit ISO
Cost Estimate: None currently
t ROANOKE
Regional Projects
► Submitted by Transportation Planning Organization
Route 220 Signal Coordination
• Route 419 interchange to Blue Ridge Parkway
• $1 million
Roanoke River Greenway
• Green Hill Park to Riverside Park
• $3 million
1 -81 Capacity Project
• Add auxiliary lane to NB & SB 81 between truck scales &
Exit 150
• Cost Estimate: $33 -$50 million
Discussion
L ROAL NOKE
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MCN ICI PAI Bt11 -DIM,
'_ 15 CHURCH AVENIJF, SW
ROANOKE, VIRGINIA 24011 -1595
TFLEPHONF 540- 853 -2431
FAX 540-8511221
EMAIL cityarryC �m:mokeca.gov
.July 28, 2015
Timothy R.
Spencer
Steven .I.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City Attorneys
The Honorable Court Rosen, Chairperson
and Members of the Legislative Committee
Roanoke, Virginia
Dear Council Member Rosen and Members of the Committee:
This is to intone you that there will be a meeting of the Legislative Committee on Tuesday, September
8 at 10:00 a.m.. in the Council Chamber, Room 450, Fourth Floor, Noel C. 'I Municipal Building,
215 Church Avenue, S.W.. Roanoke, Virginia.
the purpose of this meeting is general discussion of the goals and objectives for the 2016 session
Sincerely,
Daniel .l. . I laghan
City Attorney
D.JC/1sc
c: Christopher P. Morrill, City Manager
Barbara Dameron, Director of Finance
Stephanie M. Moon Reynolds, City Clerk
CITY OF ROANOKE, VIRGINIA
LEGISLATIVE COMMITTEE
DISCUSSION AND FORMULATION OF 2016 LEGISLATIVE PROGRAM
City Council Chamber
September 8, 2015
10:00am
1. Discussion for 09.08.2015 Session
A. Review input from City Departments (Attachment 1 A)
B. Discuss concerns and issues of Committee Members (Attachment 1 B)
C. Review 2015 Legislative Program (Attachment I C)
1 . Particular issues to remain in program
2. Other issues for discussion
II. Next Steps
A. Develop draft 2016 Legislative Program
I. Re%iem in October
2. Recommend program to Council
B. Adoption of program by Council
I. November or December session
Attachment LA
2016 LEGISLA "IIVE AGENDA
RECOMMENDATIONS FROM CITY DEPARTMENTS
L Plannink Building and Development
Code Enforcement recommends amends to the appeals process involving appeals to the
Board of Zoning Appeals. Specifically, Section 15. -231 LA requires the zoning administrator to
send a notice of violation or written order of the zoning administrator to the property owner by
registered or certified mail. The cost to the department is more than $3,800 annually. Service
by regular mail will save the department more than $3,000 annually.
The Department, along with the City Attorney, recommends amendments to state code to
allow it locality to apply payments for real estate taxes to be applied first to unpaid liens for
nuisance abatements incurred by the locality with respect to noncompliant properties. Presently.
some property owners ignore liens for nuisance abatement (weed or trash removal) but pay
property taxes in order to avoid tax sales. This enforcement tool will provide localities with an
additional collection tool.
IL City Attomev
The City Attornev recommends amendments to slate code to clarify the priority and
duration of nuisance liens. Presently, Section 15.2-901.B provides that nuisance liens have a lien
with the same priority as "unpaid local taxes." The City Attorney recommends an amendment to
provide that the priority Lien be the same as the lien for "unpaid local real estate taxes." This
amendment will clarify that the nuisance remains in effect for 20 years.
The City recommends amendments to state code to require that proof of damages in
certain cases by affidavit be limited to affidavits submitted by affronts who reside within the
Commonwealth of Virginia. The City experiences sonic difficulty in challenging the veracity
and credibility of affiants who are beyond the subpoena jurisdiction of Virginia courts. The
principal area in which this issue arises involves auto damage subrogation cases.
I11. Parks and Recreation
Parks and Recreation requests the Legislative Committee to endorse the legislative
priorities of the Virginia Recreation and Park Society, a copy of which recommendations is
attached to this Attachment 1 A.
IV, Public Works
Public Works recommends that the Legislative Agenda continue to support legislation to
empower localities 10 adopt ordinances to prohibit the use of plastic shopping bags or allow
localities to collect a fee per bag. Public Works provided several sources that recognize the
merits of such legislation in reducing trash and solid waste pollution. Major American cities,
including Los Angeles, Chicago, and Washington, DC, have adopted such legislation.
Purchasing
Purchasing recommends that the Legislative Agenda continue to advocate for flexibility
in allowing localities to advertise competitive negotiation procurements. Presently, Purchasing
incurs $30,000 in advertising expenses by publishing notices in a newspaper.
VI. Roanoke Citv Public Schools
At the joint session of Council and RCPS, Dr. Bishop observed that the Commonwealth
was considering changes in the science curriculum for high schools and this change could
increase costs for certain science programs. Dr. Bishop expected receiving additional
information at the State School Board meeting in September.
T.
4c. -na.n.
VRPS 2016 Legislative Priorities
Parks, Open Space and Activities
The Virginia Recreation and Virginia Parks General Obligation Bonds — Virginia Recreation
Park Society supports a
and Park Society strongly supported each of the two State Parks
General Obligation Bond
Bond Referendums in 1992 and 2002. It has been a decade and a
Referendum for State,
half since the last significant investment statewide. The need to
Regional and Local Parks
update aging infrastructure, develop land banked parks and expand
outdoor recreation opportunities for all Virginians has been
recognized and acknowledged by many groups including the Board
of Conservation and Recreation and the Virginia Association for
Parks. VRPS encourages the Governor and General Assembly to
authorize and support a General Obligation Bond Referendum to
State, Regional and Local Parks, Outdoor Recreation and Natural
Areas
In addition to the Bond
Referendum the Virginia
Recreation and Park Society
supports continued
investment in the acquisition
and development of land for
outdoor recreation purposes
by appropriate local and state
park and recreation agencies.
Park Acquisition and Development — Local, regional and state
recreation and park agencies are responsible for providing places for
Virginians to play, relax and enjoy the outdoors as well as providing
leisure activities that improve health and renew the spirit. Public
demand for parkland and open space has been repeatedly
demonstrated by the regular and overwhelming use of public parks.
As Virginia's population continues to grow, the need to fund
additional land acquisition that provides the opportunity to secure
open space for parks, playgrounds and facilities also grows.
Given that the Federal Government is expanding the authorization of
offshore energy exploration, including the lifting of the moratorium on
oil and natural gas drilling. The Virginia Recreation and Park Society
supports the position of the National Recreation and Park Association
that if offshore energy exploration is expanded, a portion of the
revenue from the royalties should be reinvested in the conservation
of land, a ncn- renewable natural resource for public access for
outdoor recreation.
Youth Health and Safet
Virginia Recreation and Park Society members provide the young people of Virginia a safe
environment, supervised by trained adults who engage them in healthy activities, enrichment,
and learning.
VRPS encourages state Childhood Obesity — Public recreation & parks programs have been
efforts to improve providing healthy activities for nearly a century. The existing
coordination and access to programs are capable of affecting positive change in the lifestyles of
existing local and state young people.
efforts to address the
epidemic of obesity.
VRPS encourages state and Safe Athletic Programs - Public recreation program leaders have
local policies that promote been at the forefront of training volunteers and paid staff in safe
participant safety.
practices as it relates to the maintenance of equipment and the
The Virginia Recreation and
prevention and proactive response to injury. We encourage state
Park Society continues to
and local policies that promote the safety of participants in a common
support previous efforts to
sense approach that recognizes the benefits of the competitive
plan for livable communities
nature of athletics.
VRPS encourages the
Bicycle Safety — As the use of non - motorized transportation
General Assembly to
increases for health, energy conservation and daily commuting, more
support policies and
opportunities for conflict occur. VRPS Supports safe alternative
investments that increase
modes of transportation for all Virginians. VRPS supports the
safety for non - motorized
inclusion of trails, pathways and green corridors as an essential
transportation. Increasing
element of Virginia's transportation system.
opportunities for
alternatives to motorized
Trails, Pathways and Green Corridors -An appropriate mix of
transportation choices should recognize the urban, suburban and
transportation promotes
rural differences across the Commonwealth. Even with these
healthy living and energy
differences there are opportunities to encourage greater choice for
conservation.
citizens to meet their mobility needs. Pedestrian and bicycle - friendly
environments that facilitate walking and bicycling support
independence, healthy living and convenience while saving public
funds.
Virginia Senior Games
VRPS supports
Virginia Senior Games — Health and wellness is important to quality
reestablished state funding
of life for the increasing numbers of Virginia seniors. The Virginia
for the Senior Games.
Senior Games has been promoting health and wellness through
active competition among senior adults for thirty -seven years. A total
of fifty -four events are offered; the oldest athlete is 101 years young -
breaking a world record in swimming in 2014. Over 30,000 Seniors
have participated in the games. Continued investment by the
Commonwealth is necessary to insure the growth of this healthy
initiative, both physical and economic, for our growing senior
population.
Mission:
The mission of the Virginia Recreation and Park Society is to unite all professionals, students, and interested
laypersons engaged in the field of recreation, parks, and other leisure services in the Commonwealth of Virginia.
Who we are:
Members of The Virginia Recreation and Park Society work in over 120 local Parks and Recreation Agencies, State
and National Parks, Colleges and universities. In addition, Commercial members include Theme Parks, Landscape
suppliers, and Playground Equipment manufacturers. With over 1,350 members, The Society has representation
throughout the Commonwealth.
Rvd,m imd Alpo r,nn
Livable Communities
The Virginia Recreation and
The Secretary of Health and Human Resources previously convened
Park Society continues to
an interdisciplinary group to develop and "blueprint" for livable
support previous efforts to
communities for older Virginians and those with disabilities. The
plan for livable communities
Blueprint for Livable Communities continues to identify policies,
programs and initiatives that will be beneficial to Virginians of all ages
and abilities in every community. VRPS supports policies and
initiatives that enhance the livability of all Virginia communities.
Mission:
The mission of the Virginia Recreation and Park Society is to unite all professionals, students, and interested
laypersons engaged in the field of recreation, parks, and other leisure services in the Commonwealth of Virginia.
Who we are:
Members of The Virginia Recreation and Park Society work in over 120 local Parks and Recreation Agencies, State
and National Parks, Colleges and universities. In addition, Commercial members include Theme Parks, Landscape
suppliers, and Playground Equipment manufacturers. With over 1,350 members, The Society has representation
throughout the Commonwealth.
Rvd,m imd Alpo r,nn
Attachment LB
2016 LEGISLATIVE AGENDA
RECOMMENDATIONS FROM COMMITTEE MEMBERS
Increase in Minimum Wage
City Council received public comment at two sessions of Council asking Council to
endorse an increase in the minimum wage in Virginia. "rhe current minimum wage is
$7 25,11011r. The request is to increase the minimum wage to $15.00 /hour.
Attachment IC
Roanoke City Council
2015 Legislative Program
In addition to the local and regional issues discussed below, the Roanoke Cih Council
incorporates the 2015 Leffislative Program and nolicy statements of the Virginia Municipal
League into the City Couneil's 2015 Legislative Program. The 2015 VML Legislative
Program and noliey statement can be found at http://www .% mi or */l exact html
BUDGET, LOCAL AID, AND LOCAL REVENUES
A. Budget and Unfunded Mandates
'I he City of Roanoke strongly urges the General Assembly to maintain its commitment to
localities by avoiding reductions in local aid. Budget challenges should not be used to shift
state service or financial responsibilities Gom the Commonwealth to localities. Moreover, the
General Assembly should oppose any new mandates on localities that are not fully funded by the
Commonwealth. The City also opposes the continuation of slate mandates for which the
Commonwealth proposes to shift the fiscal responsibility for such programs to localities.
Roanoke specifically requests the General Assembly to fund the obligations of the
Commonwealth set forth in the Line of Duly Act (Sections 9.1 -400 through 9.1 -408, Code of
Virginia (1050) as amended). ,ILARC is due to publish a report on Virginia's line of Duty Act
in December 2014,
B. E,nhanee Local Revenue Collections
Current state law allows localities to impose and collect interest, fees, and penalties for late
payment of certain taxes. State code limits the ability of localities to waive interest, penalties.
and fees that occur to two (2) narrow circumstances. Roanoke believes that localities should
have the authority to compromise the amount of interest. penalties, and fees that occur out unpaid
taxes. localities, exercising their prudent judgment, should have the power to negotiate with
taxpayers in the pavnent of these accounts. Roanoke believes that this broader power will
enhance the collection efforts of this City by encouraging taxpayers to negotiate meaningful and
timely paymcnl of their delinquent obligations- Roanoke proposes amendments to Section 58.1-
3916 to allow localities to adopt ordinances to permit the waiver, in whole or in part of the
amount of interest, penalties and Ices that accrue on delinquent taxes, based upon the prudent
judgment of the locality's director of finance and treasurer. Roanoke suggests that Section 58.1-
3916 be expanded to permit a locality to adopt an ordinance to allow the appropriate official
(director of finance or treasurer) to waive, defer, or lorgkc, in whole or in part, accrued interest,
penalties, or fees, when in the discretion of the appropriate official, such action is just and proper
under the circumstances presented. presently, Roanoke is owed the following amounts for
delinquent real estate taxes, business licenses, and personal propeny taxes (including vehicle
license taxes):
Tyke of Tax
Real Estate
Business Licenses
Personal property
(including vehicle taxes
TOTAI.
Taxes Due
$ 3,056555
$ 511,528
$ 4,430,824
$7,998,907
Penalties Interest
$ 283,955 $ 534.335
$ 40,792 $ 84.311
Fees
$ 187,551
$ 30,525
$ 266,928 $ 374,026 $ 684.570
$ 591,675 $ 992.672 $ 902,646
NOTE: The amount of delinquent taxes and accrued penalties, interest, and fees cover several
years. The C ity's collection rote is at least 95 %. depending on the type of tax assessed.
Roanoke s ability to collect these unpaid taxes will be enhanced with the ability to negotiate
settlements involving accrued interest, penalties, and ices.
C. Tax reform
The City welcomes a discussion. review, and reformation of the current tax structure in the
Commonwealth. Meaningful tax reform can only be achieved through or comprehensive eftbrt;
piecemeal attempts will not address this critical economic issue. An essential component of any
debate on meaningful tax reform must begin with a serious study of the current tax preferences
provided to a myriad of interests. These tax preferences cost the Commonwealth billions in
revenues annually. Additionally, tax reform must be a balanced approach that allows localities
some Flexibility in establishing a local tax stme0.lre that supports the local and regional econom).
Lastly, tax reform should be revenue neutral to local revenues.
11. TRANSPORTATION
Transportation infrastructure is essential to economic development, community strength, and
quality of life. Transportation infrastructure also contributes to improvements in environmental
quality and energy conservation. Roanoke applauds the continued efforts of the Governor and
the General Assembly in developing, promoting, and funding a comprehensive and diverse
transportation plan for the Commomwealth, and the Roanoke region. The Commonwealth and
Roanoke are active partners in the return of passenger rail to the Star City within the next two
years. Roanoke appreciates and applauds this commitment from the Commonwealth. Roanoke
supports further expansion ofpassenger rail service Throughout Southwest Virginia.
A. Highway Infrastructure
The City urges Congress, the Federal Highway Administration, Governor, General Assembly,
and the Virginia Department of Transportation to take all steps necessary to pursue all available
funding for improvements to expand and improve Interstate 81 and commence construction of
Interstate 73 from Interstatc 81 to the North Carolina border, including improvements to
Interstate 581 and re- designation of Interstate 591 to Interstate 73. These projects are critical
components in the improvement of transportation infrastructure in the Roanoke Valley and
Southwest Virginia. Improvements in transportation infrastructure and facilities are essential to
the maintenance and expansion of economic development throughout our region. This project is
Roanoke's highest transportation and economic development priority.
U. Public Transit Funding
Roanoke strongly encourages the General Assembly to maintain support for local public transit
programs such as the Valley Metro bus service in Roanoke. Local bus service is a critical
component of the overall transportation system in our community and is an important component
of our community's quality of life. For many Roanoke residents, bus service is an essential
service. A quality bus service will reduce traffic congestion and energy consumption. Roanoke
opposes any changes in funding formulas that will drastically reduce current funding for Valley
Metro bus system. If Congress tails to pass the Marketplace Fairness Act (MIA) by .January I,
2015, then the motor fuel tax at the "rack" increases by 1.6% to make up the revenue loss,
However, the new increment would be used exclusively for road maintenance_ Transit would
have received a share of VITA revenue Without MFA. DRI'T expects $20.0 million less
revenue for transit projects. This provision front I It 2313 must he amended to ensure that the
new gas tax funds generated by a failure of the VITA to pass will flow through the transportation
formula as it ",cold have if MPA had passed. Furthermore, Roanoke requests that the General
Assembly take immediate steps to protect transit funding, which is projected to plummet by S J 00
million per year by FY 2023. After the stale bonds for transit arc exhausted in FY 19, even with
the I IB 2313 revenues, the state match for transit capital projects will drop to about 10 percent by
FY 20, dropping from $160.0 million in FY15 to less than $120.0 million in FY 2020 and to just
over $60.0 million by FY 2023. The time to fix the transportation system distribution formula is
now.
III. DOMESTIC VIOLENCE
The City urges the General Assembly to maintain supervised visitation programs for families
confronting domestic violence. Presently, Total Action for Progress (TAP) operates Sabrina's
Place which is the only comprehensive program in the Commonwealth that provides domestic
violence focused supervised parental visits and child exchanges. TAP provides this service to
Roanoke and the Roanoke Valley region. The City urges the General Assembly to continue
support of supervised parental visitation and child exchange programs such as Sabring s Place
because such programs are a critical component of clTorts to curb domestic violence.
IV. LAW ENFORCEMENT
Roanoke police request an amendment to State Code to provide medical professionals with
qualified immunity from civil suits arising from their withdrawal of blond from individuals as a
part of the execution of a search warrant. Code section 18.2-268.5 provides qualified immunity
for medical professionals related to implied consent tinder this law, the medical profession is
relieved of civil liability except for the act of performing this procedure. However, the medical
profession is not relieved from negligence in withdrawing of any blood sample. Under current
application of the law, certain medical professional are reluctant to take blood samples pursuant
a search warrant without the protection of the qualified immunity. Roanoke recommends that the
General Assembly enact a new section of state code (§ 19.2 -53.11 to address the taking of blood
samples pursuant to a search warrant. The new section will provide than the arresting officer may
seek to obtain a search warrant to conduct it blood test of the person suspected of a violation of
driving while intoxicated. 'fhe qualified medical professional who performs the blood test
pursuant to the search warrant will have a qualified immunity identical to the qualified immunity
current afforded the medical professional under the implied consent statute.
V. ADMINISTRATIVE MATTERS
A. AdNertisinE Citv Procurements
I he City supports changing the procurement nutitication Code section to allow localities, at local
option, to publish their procurements on the Commonwealth's Internet procurement portal,
known as - e -va ". The webs'itc address is gw�ceva.vireini t ept. publishing the procurement on
c -va and on the localities website would negate any requirement to publish a procurement in the
local newspaper. B -va has more than 13,700 users and more than 88.000 vendors. This website
is well -known to everyone in the Virginia government purchasing community. Publishing
procurements in the local newspaper does not represent the same reach into the government
vendor community and the requirement to publish procurement opportunities in the newspaper is
not an ellicient use of taxpayer dollars.
B. Additional General District Court Judge
Roanoke wants to be responsive to its citizens, especially in circumstances where properly
owners arc not in compliance with city code requirements. Presently, city code enforcement
actions before the General District Court are limited to one (I ) hearing day cach calendar month.
'['his limitation causes delays for the City planning and code enforcement staff. In addition,
citizens generally, including landlords and tenants, and citizens dealing with traffic enforcement
issues, experience significant inconvenience and delays with the lack of an additional General
District Court judge. The General Assembly can provide relief from these delays by funding and
appointing anotherjudge for the General District Conn. One General District Court judge retired
in October, 2013 and that position has remained unfilled. As it result, judges from Roanoke
Countv hold sessions in Roanoke City on certain days during each month. Prior to the retirement
of one of the three General District Court judges in 2013, code enforcement cases were
scheduled on two (2) days each calendar month. Roanoke urges the General Assembly to take
action to provide Roanoke with it third General District Courtjudge.
C. Plastic Rags
The City supports legislation that will enable the City to charge and collect a fee for the use of
plastic shopping hags provided by retailers to its customer. The goal of such legislation is to
provide the City with a revenue source to fund clean -up actions associated with persistent
littering, often in the form of plastic bags discarded by customers of retail stores. These clean -up
activities will assist the City in meeting its mandated MS4 stru nwater permit requirements and
enhance the livability and attractiveness of the Star City.
City of Roanoke Public Schools
2015 Legislative Program
SCIIOOL START DATE
The City and the Schools support amendments to Virginia Code Section 22.1 -79.1 that would
afford the Roanoke City School Board the discretion to select the School Start Date that best
suits the needs of its students and those of the school division. The control of the public school
calendar by the local school board would provide local flexibility and control over opening dates
to allow the Roanoke City School Board to have time to provide for required remediation and
teacher training- Additionally, it would allow the Roanoke City School Board to ensure its
schedule does not conflict with the articulation agreement with Virginia Western Community
College (ref Virginia Code Section 23- 923.02) which allows dual enrollment opportunities for
its students. RCPS would he able to schedule exams for dual enrollment classes based upon the
Virginia Western Community College exam schedule Furthermore. RCPS believes that
additional instructional days prior to administering the Standards of Learning (SOL) tests would
result in improved student performance on the SO[. tests.
II. FUNDING FOR EDUCATION
The City and the Schools want to express our thanks to the General Assembly for not cutting
public education funding for this school year while they passed new budget amendments to
balance the State Budget. We encourage you to do everything necessary to avoid cutting public
education to balance the budget for the next fiscal year as well because the State has a
constitutional duty to meet its education funding obligations. The Roanoke City Schools is
operating with the same level of state funds provided in 2009. 'I he City and Schools support full
funding of State education programs including the Standards of Quality, incentive, categorical,
and school facilities programs. The City and Schools oppose changes in methodology and
changes in the division of financial responsibility that result in a shift of funding responsibility
from the State to localities. As an example, the City and Schools oppose the elimination or
decrease of State funding for Slate mandated benefits for school employees-.
The City and the Schools oppose politics that lower Statc contributions to education under the
Standards of Quality or other programs, but do nothing to address the cost of meeting the
requirements in the Standards of Accreditation and Standards of Learning. 'Ihc State should not
continue to maintain and increase educational requirements while at the same time decreasing
State funding. The challenges confronting local schools are compounded because the actual costs
incurred b} local school divisions in meeting mandates are often much greater than estimated by
the Commonwealth. Additionally, the increase in classroom rigor as a result of changes in
student performance requirements should be supported by an increase in teacher instructional
knowledge and skills. Funds should be allocated to support continuing education for leachers.
funding for education includes an emphasis on access to enhanced technology to assist all
students for the challenges presented b} technology based SOL tests. Roanoke City Public
Schools has initiated a program to provide eighth graders with lap lop computers 10 address this
challenge As a part of its effort to fulfill its constitutional obligation to education funding, the
Commonwealth must include finding for technology that enhance learning as well as the staff
development needed for teachers.
III. URBAN SCHOOL TASK FORCE
Urban school districts face unique and specific challenges. School districts across the
Commonwealth with a free and reduced lunch population of 60 0/c or more struggle to achieve
fully accredited schools. Additionally, urhan schools experience a growing population of
English Language I.earners and homeless students which are not characteristic of non -urban
school districts. A task force should be developed to reviav the challenges, identify best
practices, and make recommendations regarding the appropriate instructional, organizational and
financial resources needed to address and enhance the performance of urban schools.
Dr aft QOS.I 5
City of Roanoke Public Schools
2016 Legislative Program
SCHOOL START DATE
The City and the Schools support amendments to Virginia Code Section 22.1 -79.1 that would
afford the Roanoke City School Board the discretion to select the School Start Date that best
suits the needs of its students and those of the school division. The control of the public school
calendar by the local school board would provide local flexibility and control over opening dates
to allow the Roanoke City School Board to have time to provide for required remediation and
teacher training. Additionally, it would allow the Roanoke City School Board to ensure its
schedule does not conflict with the articulation agreement with Virginia Western Community
College (ref. Virginia Code Section 23- 9.23.02) which allows dual enrollment opportunities for
its students. RCPS would be able to schedule exams for dual enrollment classes based upon the
Virginia Western Community College exam schedule. Furthermore, RCPS believes that
additional instructional days prior to administering the Standards of Learning (SOL) tests would
result in improved student performance on the SOL tests.
II. FUNDING FOR EDUCATION
The City and the Schools want to express our thanks to the Gencral Assemhly tot rot aututg
public education Binding last year while passing budget amendments to halancethe Statc
Budget. We encourage you to do everything necessary to avoid cutting public education to
balance the budget for the next fiscal year as well because the State has a constitutional duty to
meet its education funding obligations. The Roanoke City Schools is operating with the same
level of state funds provided in 2009. The City and Schools support full funding of State
education programs including the Standards of Quality, incentive, categorical, and school
facilities programs. The City and Schools oppose changes in methodology and changes in the
division of financial responsibility that result in a shift of funding responsibility from the State to
localities. As an example, the City and Schools oppose the elimination or decrease of State
funding for State mandated benefits for school employees.
The City and the Schools oppose policies that lower State contributions to education under the
Standards of Quality or other programs, but do nothing to address the cost of meeting the
requirements in the Standards of Accreditation and Standards of Learning. The State should not
continue to maintain and increase educational requirements while at the same time decreasing
State funding. The challenges confronting local schools are compounded because the actual costs
incurred by local school divisions in meeting mandates are often much greater than estimated by
the Commonwealth. Additionally, the increase in classroom rigor as a result of changes in
student performance requirements should be supported by an increase in teacher instructional
knowledge and skills. Funds should be allocated to support continuing education for teachers.
Funding for education includes an emphasis on access to enhanced technology to assist all
students for the challenges presented by technology based SOL tests. Roanoke City Public
Schools has initiated a program to provide eighth graders with lap top computers to address this
Draft 9.03.1 I
challenge. As a part of its effort to fulfill its constitutional obligation to education funding, the
Commonwealth must include funding for technology that enhance learning as well as the staff
development needed for teachers. WILL ADD SCIENCE BOOKS AS AN ADDITIONAL
COST IF DOE DECIDES TO CHANGE THE BOOKS WITHOUT ADDITIONAL FUNDING.
Request for Legislation — 2016 General Assembly
Description of legislation requested
An amendment to §58.1 -3916 to eliminate the requirement for the local government to
pay interest on erroneous assessments at the same rate the locality charges for
delinquent payments, provided the locality was not at fault in the creation of the error. In
circumstances were the erroneous assessment is due solely to the taxpayers error in
reporting, interest on overpayments refunded should be limited to the average amount
of interest earned by the locality during the time period the funds were held.
Description of what legislation would achieve:
Other taxpayers in the locality would not fund excessive interest payments to a taxpayer
whose faulty reporting created a refund. An example would be where a business
overstates their gross receipts erroneously when filing their business licenses (self -
reported) and is due a refund as a result of their error, which may not be discovered or
reported for several years. The locality is burdened by being required to pay interest at
a much higher rate than the locality earned on the funds.
Section of the Code of Virginia to be amended:
58.1 -3916
Other Virginia jurisdictions which might benefit from this legislation:
All
Economic impact of the legislation (in terms of revenue or cost to the City or the
Commonwealth of Virginia, etc.)
No effect on the Commonwealth of Virginia. Localities would not lose more than was
earned on funds that are refunded as a result of the taxpayer's error.
CITY OF ROANOKE
CITY COUNCIL
I SW
Nnd ( I yl M 1icq I ❑ I I ug. tiuim 'ISb
Roanok_ V ulna _ 1011 -1579
'1,1,honu: (540) K51-2,41
II Vax. (±40)x57 -1145
AVID A. BON9!Rti
Muym'
September 8, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
On... A Members
WON IOm D_ 13eslpilch
Raphael e. "Ray" Ferris
she rniun P. Len
An8e L P,,ce
( ourt G. R..,,
nnvid I). winkle
This is to advise you that I will not be present at the 2:00 p.m. session of Council on
Tuesday, September 8, 2015. Best wishes for a successful meeting.
Sincerely,
A. Rose
Council Member
CGR /aj
September 11, 2015
The Reverend Alex L. Richardson
Unitarian Church of Roanoke
2015 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Richardson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Tuesday, September 8, 2015.
SpCO v
l/
--Cecelia T. Webb
Acting Deputy City Clerk
CTW:pdt
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fox: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
F. -mall clerk@..... k,c..g.c CECELIA T. WERE, CMC
City Clerk
Acting Depnty City Clerk
September 11, 2015
The Reverend Alex L. Richardson
Unitarian Church of Roanoke
2015 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Richardson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Tuesday, September 8, 2015.
SpCO v
l/
--Cecelia T. Webb
Acting Deputy City Clerk
CTW:pdt
Q. icv of the Mayor
CITY OF � '� ROANOKE
EAS, the Constitution of the United States of America, the
guardian of our liberties, is a product of reflection and
choice, embodying the principles of limited government in a
Republic dedicated to rule by law, not by men;
EAS, September 17, 2015, marks the 228th anniversary of the
drafting of the Constitution of the United States of America
by the Constitutional Convention;
WHEREAS, it is fitting and proper to accord official recognition to this
magnificent document and the anniversary of its creation,
and to the patriotic celebration which will commemorate the
occasion; and
WHEREAS, Public Law No. 915 guarantees the issuing of a proclamation
each year by the President of the United States of America
designating September 17 through September 23 as
Constitution Week.
NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim September 17 - 23 throughout this great, six -
time All- America City, as
CONSTITUTION WEEK.
Given under our hands and the Seal of the City of Roanoke this eighth day
of September in the year two thousand and fifteen.
ATTEST.
Stephanieoon eft yn
City Clerk
David A. Bowers
Mayor
BOB GOODLATTE
6T11 DISTHICT. VIRGINIA
-
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HAIHMA REPUII�AN
Congress
of the United States
TEwN.�JN. ., 0R<LL GRO I
House
of Representatives
CONGRS IL.1T'FI",ILILL T
LONOT 561DNAL LII (:NATIONAL
AN- -PIRAL GAUGER
August 14, 2015
COX 6m 6sIONAL avIL
JUST EE CAUnts
Mr. Bob Clement
Neighborhood Services Coordinator
City of Roanoke
215 Church Avenue SW, Room 312 N
Roanoke, Virginia 24011
Dear Mr. Clement:
WMMITTEEON THE JUDICIAHV
CHAIRMAN
COMMITTEE ON AGPICULTURE
DEPUTY WHIP
I was happy to learn the Gainsboro History Walk Interpretive Panels received the 2015
Grassroots Planning Award from the American Planning Association of Virginia.
Congratulations on this special honor for the City of Roanoke!
Roanoke has undertaken significant work in a public /private partnership to help preserve
the history of the Gainsboro neighborhood. The city, the Gainsboro Southwest Community
Organization, and Hill Studio are to be commended for their work on the Wells Avenue Plaza
panels and helping tell the story of the African American men and women who contributed so
much to the neighborhood's place in Roanoke's story.
Again, congratulations on being recognized by your fellow planners across the
Commonwealth. Whenever I can be of help to you in your efforts, do not hesitate to call upon
me.
Verr/y /t yours,
lyos Bob G
Member of Congress
RWG:pl
CC: Mc Chris Morrill, City Manager, City of Roanoke
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2 of
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Request to Schedule a Public Hearing to Consider Sale of a
Portion of City -Owned Property Located at 502 19" Street SE
(Fallon Park)
Background:
Property Catalyst Group, Inc., has requested that the City of Roanoke sell
approximately 3.65 acres located at 502 19" Street, S.E., (Official Tax Map
#4310101) being a portion of the 72 acre Fallon Park, located at its far
southeastern corner fronting along Dale Avenue, S.E.
City staff and Property Catalyst Group, Inc., have prepared an Agreement for
Purchase and Sale of Real Property. The Agreement is subject to further
consideration by City Council with regard to the rezoning and vacation of a
portion of Fallon Park.
Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to
selling City -owned property, the City is required to give public notice, conduct a
public hearing, and adopt an ordinance by City Council.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
proposed sale of approximately 3.65 acres of City -owned property located at
502 19" Street, S.E., to be held on September 21, 2015, at 7:00 p.m., or as
soon thereafter as the matter may be reached, or such other date and time as
deemed appropriate by the City Manager.
Christophe P. Morr���%
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director of Economic Development
Steve Buschor, Director of Parks and Recreation
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Schedule a Public Hearing to Enter into a Management Services
Agreement and Lease with the Virginia Western Community
College Educational Foundation, Inc. for the Lease Conveyance
of City -Owned Property Located at 709 South Jefferson Street
Background:
The City will be entering into a Contract with the Virginia Department of
Housing and Community Development (DHCD) to accept funds totaling
$600,000 from DHCD's Industrial Revitalization Fund to renovate and upgrade
the property known as the former Gill Memorial Hospital Building (Gill Memorial
Property) located at 709 South Jefferson Street (Official Tax Map No. 1020510).
The Gill Memorial Property is approximately 11,616 square feet and consists of
three stories and a basement situated on a 0.1671 acre parcel. The Gill
Memorial Property is currently owned by Carilion Services, Inc. Carilion Services,
Inc. and the City entered into an Option Agreement dated October 21, 2014, as
amended (Option Agreement), pursuant to which Option Agreement, the City
will acquire the Gill Memorial Property.
The Virginia Western Community College Educational Foundation, Inc.
(Foundation) has expressed an interest to enter into a five year lease agreement
with the City to operate an acceleration center (Acceleration Center) focused
primarily on connecting early stage companies to peers, mentors, and investors
at the Gill Memorial Property. In addition to operating the Acceleration Center,
the Foundation will also serve as sub - landlord and property manager for the Gill
Memorial Property. The lease and the management of the Gill Memorial
Property will be contained in a Management Services Agreement and Lease
(Agreement).
The Agreement shall provide for a nominal annual rent of one dollar per year
for a term of five years.
A public hearing is required to consider the lease of City property.
Recommended Action:
Authorize the City Clerk to schedule and advertise this matter for a public
hearing at City Council's meeting on September 21, 2015, at 7:00 p.m., or at
such time as the matter can be reached, or at such subsequent date and time as
the City Manager may determine, to consider the lease of the Gill Memorial
Property, that will be acquired by the City pursuant to the Option Agreement, to
the VWCC Foundation pursuant to the terms of the Agreement.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director of Economic Development
GLENN
FELDMANN
GLENN FELDMANN DARBYeGOODLATTE
August 19, 2015
HAND DELIVERY
City of Roanoke -City Clerk's Office
Attention: Andrea R. Johnson
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011
Re: Economic Development Authority Annual Report
Dear Andrea:
WHITNEYJENNINGS
Legal Assktara
Direct Dal (540)224 -5007
F -mail x5ennin2s�glennfcldmenn.com
Please find enclosed the Annual Report for the Economic Development Authority of the City of
Roanoke, Virginia for the fiscal year ending June 30, 2015.
Please note that meeting minutes for the fiscal year have been included.
If you need anything else, please let me know.
Very truly yours,
Whitney Jenihm
WMJ:0042000
Enclosures
37 Campbell Avenue S.W. I P.O. Box 2887 (24001) I Roanoke, Virginia 24011 ennry 540 2248000 I v.0 540 2248050 wwvv glemfeldmann_wm
iff
MERITAS'
Annual Report
As of June 30, 2015
The Economic Development Authority of the City of Roanoke, Virginia
To: The Members of Council of the City of Roanoke, Virginia
Name and Organization:
The Economic Development Authority of the City of Roanoke, Virginia was
organized pursuant to ordinance adopted by the City Council October 21, 1968. It has
been in continuous operation and has assisted the City's economic development
efforts in meeting to approve of small issue manufacturing and 501(c)(3) industrial
development revenue bond financings.
Membership:
There are seven members of the EDA which are appointed by Council for four (4)
year terms. For the years of this report, officers and terms of the directors were and
are as follows:
Name
Office
Expiration of Term
Charles E. Hunter, III
Chairman
October 20, 2016
A. Damon Williams
Vice- Chairman
October 20, 2018
Linda Davis Frith
Secretary /Treasurer
October 20, 2015
Brian K. Redd
October 20, 2017
Vikie Holt Bibee
October 20, 2017
B. Boyd Johnson
October 20, 2014
Braxton Naff
October 20, 2015
Thomas T. Cullen
(appointed 10/21/14)
October 20, 2018
Staffing:
The EDA uses the City of Roanoke Economic Development Division's staff and
works in close conjunction with the Director of Economic Development.
The EDA meets at 8:00 in the morning the third Wednesday of every month. The
meetings are held at 8:00 a.m. at the City of Roanoke, Department of Economic
Development, 117 Church Avenue, Roanoke, Virginia.
Since the fiscal year ended June 30, 2014, the EDA held 10 meetings; its average
attendance was 5.8, the attendance of the various members was as follows:
Directors
2 /19 /1
0
9/2011
4
9/17/1
4
10/15/14
11/19/10
12/17/14
JAN
2 /19 /1
5
3/18/1
5
411511
5
5/20/15
JUNE
Vickie H. Blbee
Present
Present
Absent
Absent
Present
Present
Present
Present
Present
Absent
Thomas Cullen
N/A
N/A
N/A
N/A
Present
Present
Present
Present
Absent
Present
Linda Davis
Frith
Present
Absent
Present
Present
Present
Present
Present
Present
Present
Absent
C.E. Hunter, III
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
B. Boyd
Johnson
Present
Present
Present
Present
N/A
N/A
N /A
N/A
N/A
N/A
Braxton Naff
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Brian K. Redd
Alters
Present
Present
Present
Absent
Present
Absent
Present
Absent
Present
T Da M00
Williams
Present
Present
Present
Present
Present
Present
Absent
Present
Present
Absent
The EDA's Activities since the end of the Fiscal Year (June 30, 2014):
• Approved a fagade grant application for Valley Properties, LLC in the amount of
$7,066.00 for the building located at 420 Church Avenue.
• Approved a fagade grant application for Hunter's Real Estate Group in the amount of
$11,946.67 for the property located at 1608/1614 Williamson Road.
• Approved a fagade grant application for 110 Campbell Ave., LLC in the amount of
$25,000 for the property located at 110 Campbell Avenue.
• Approved a fagade grant application in the amount of $10,070 for the property located
at 24 Church Avenue.
is Approved a fagade grant application for Alam Properties in the amount of $25,000 for
the property located at 18 Campbell Avenue.
• Approved a fagade grant application for Museum Building, LLC in the amount of
$23,067 for the properties located at 3 16-3 18 Salem Avenue.
is Adopted a resolution on board member participation in meetings when absent.
• Adopted a resolution appropriating funds for a sidewalk project at the Roanoke
Centre for Industry and'fechnology.
is Approved a fagade grant application for HBIC, LLC in the amount of $21,300 for the
property located at 402 Campbell Avenue.
is Approved a reduction in the $50,000 allocated for development of the EDA's website
to $30,000 with the funds to be used to complete the website and then to be put in a
fund over five (5) years to use in hosting, maintenance, and marketing materials.
2
• Approved a fagade grant application for Anstey Holdings, LLC in the amount of
$5,900 for the property located at 802 Wiley Drive.
• Adopted a resolution giving the Chairman authorization to approve a waiver of
default for the Ivy View, LLC Performance Agreement.
• Approved decorative lighting as an improvement to be covered by future fagade grant
applications provided the lighting meets certain criteria.
• Approved a fagade grant application in the amount of $3,900 for the property located
at 702 Centre Avenue.
• Approved a fagade grant application for Berglund Management Group Inc. in the
amount of $6,000 for the property located at 1602 Williamson Road.
• Adopted a resolution increasing the appropriation of funds for the sidewalk project at
the Roanoke Centre for Industry and Technology.
• Approved a fagade grant application for Challenge LLC in the amount of $25,000 for
the property located at 26 Church Avenue.
The EDA looks forward to continuing its close partnership in economic development
with the City of Roanoke and stands ready to work as a full economic development partner
with other members of the City's team.
Date: J IO zU /f
Respectfully submitted.
C. E. Hunter, III, Chairman
4
MICHAEL R. UN Secretary - General's Special Envoy
BLOOMBERG for Cities and Climate Change
August 3, 2015 RECEIVED
Mayor David Bowers 4i1G 1 Z��S
City of Roanoke
215 Church Ave. SW, Rm 452
Roanoke, VA 24011 -1594 MAYOR'S OFFICE
Dear Mayor David Bowers:
As a former Mayor of New York City and the UN Secretary- General's Special Envoy for Cities and
Climate Change, I am writing to share with you details on a new opportunity to showcase your city's
climate action, and to ask you to commit to the Compact of Mayors, a global platform where cities can
publicly register current or new climate commitments using one common standard.
I launched the Compact of Mayors at the UN Climate Summit last September in partnership with UN
Secretary- General Ban Ki -moon and Mayors Eduardo Pass of Rio de Janeiro, Anne Hidalgo of Paris, and
Park Won -soon of Seoul. Although many cities have already made ambitious commitments, sometimes
even publicly through other international, regional, and national platforms, the global community is still
unaware of the full power of city action. We created the Compact of Mayors to solve this problem.
Nearly 1.4 million residents are added to urban areas each week, and by 2030, around 60% of the global
population will live in cities. As population grows in your city, so do opportunities to efficiently and
economically address climate change. Mayors have significant and direct power to reduce emissions and
adapt to climate risks. Research shows that the potential of cities globally to take action in three core
The Compact of Mayors aims to make these city contributions more visible and their impact quantifiable
through common, internationally recognized standards. The Compact serves as a single platform to
collect the individual achievements and commitments you have already made, as well as new ones you'd
like to make public now. Specifically, the Compact of Mayors exists in tandem with the US National
Mayors Climate Action Agenda - announced at the USCM meeting in San Francisco, as well as Resilient
Communities for America (RC4A). While the US Action Agenda and RC4A are focused domestically, the
Compact aims to take these . commitments . to a global audience.
As the global community works towards a climate treaty at the end of this year in Paris, during the
UNFCCC's COP21, now is a critical time to share your city's climate commitment and showcase your
actions on an international stage through the Compact of Mayors. It is through this voluntary action and
transparent reporting that cities will be finally recognized as legitimate partners in a global climate
solution.
I am asking you today to take the first step by submitting a letter to indicate your city's commitment to the
Compact of Mayors through either the carbonn Climate Registry, CDP Cities, or by directly sending a
letter to info @compactofmayors.org. Please visit www.compaclofmayors.org or email us for more
information about the Compact of Mayors and details on how to participate. I hope you will join me in this
critical effort and thank you for your continued commitment to global sustainability.
Sincerely, • _`�,� �.t /ur
AA Cli
Michael R. Bloomberg
—f�4
r yR
�I -1
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'relephmre: (5411)553 -1541
fax: (540)553A 145
S I'PPI IAN I E M. MOON REYNOLDS, MMC Iinmil: elmk(utrnvnnkevagov
('ity Clerk
September 9, 2015
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
CECELIA'1. WEBB, CMC
Arcing Depnly City Clerk
This is to advise you that Lindwood "Woody" Deans has qualified as a member of the
Roanoke Civic Center Commission for a three -year term of office ending September 30,
2018.
Sincerely,
Stephanie M. Moon Reyn MM
City Clerk
pc: June Woodward, Secretary, Roanoke Civic Center Commission
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Lindwood "Woody' Deans, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Civic Center Commission for a three -
year term of office ending September 30, 2018, according to the best of my ability. So help
me God.
Lindwood "Woody' eans
The foregoing oath of offs a was taken, s'w',orr] to, and subscribed before me by Lindwood
"Woody" Deans this day of _# J_ 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
115 Clmreh Avenue, S. W., Suite 456
Roaunke, Virginia 24011 -1536
'1'ele,h.,rC (541)X5 }2541
1;.: (540) 853 -1145
S EP11ANIE M. MOON REYNOLDS, M M( I(�nnil: elerkGP r...... vu.gor
Cite Clerk
September 9, 2015
Sheila Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
CECELIA'1'. WE66, CM(
Aeling ),trty Or, Clerk
This is to advise you that Rachel H. Wheaton has qualified as a member of the Roanoke
Public Library Board to fill the unexpired term of Shawn A. Battle ending June 30, 2017.
Siin-cerrely,�
Stephanie M. Moon Reynolds; MMC �V
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, RACHEL H. WHEATON, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that 1 will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Roanoke Public Library Board to fill the unexpired term of
Shawna A. Battle ending June 30, 2017, according to the best of my ability. So help me
God.
RACHEL H. WHEATON
The foregoing oath of office was taken, sworn to, and subscribed before me by
Rachel H. Wheaton this Z l day of 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
By , C
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 CLurch Avenue, S. W., Suite 456
Roanoke, Virgiuin 24011 -1536
'Ielep0mm: (540)853 -2541
P:Eil k -1145 1
5'I1,141ANIk N1. N100N H EYNOLMS, NI M(
CECE:I.IAT,WEDII,CM('
('itt ('lei k Acting Deputy City ('lerk
September 9, 2015
Dr. Robert Sandel, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 24038 -4007
Dear Dr. Sandel:
This is to advise you that Mark Lawrence has qualified as a City representative of the
Virginia Western Community College Local Advisory Board for a four -year term of office
ending June 30, 2019.
Sincerely,
Stephanie M. Moon Reyno ds, C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, MARK LAWRENCE, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Virginia Western Community College Local Advisory
Board for a four -year term of office ending June 30, 2019, according to the best of my
ability. So help me God.
MARK LAWRENCE
The foregoing oath of office wa taken, sworn to, and subscribed before me by Mark
Lawrence this � day of 2015.
Bren S. Hamilton, Clerk of the Circuit Court
RI
TC
G:
W
S
R�
u'
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Clmrrh Avenue, S. W., Sulte 456
Roanoke, Virginia 24011 -1536
Telephone: (541))853 -2541
I9tx: (540) 853 -1145
S'IFI'IIANIIi NI.NIOONIiVYNOI.I)S,AINI( 4: mnll: der kk,bomtokevn'g0° ('6:CN:I.IAI'.W1.1313,CNIC
City Clerk Arcing Depnty City ('le, 'k
September 9, 2015
Robert A. Clement, Jr.
Neighborhood Services Coordinator
Roanoke, Virginia
Dear Mr. Clement:
This is to advise you that Charles J. Meidlinger has qualified as a member ofthe Roanoke
Neighborhood Advocates for a three -year term of office ending June 30, 2018.
Sincerely,
Stephanie M. Moon Reyno ds, M
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, CHARLES J. MEIDLINGER, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three -
year term of office ending June 30, 2018, according to the best of my ability. So help me
God.
CHARLO J. MEIDLINGER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Charles J. Meidlinger this � it, day of 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
BY 1 " k
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chord( Avenue, S. W., Suk, 456
Roanoke, Virginia 24011 -1536
0 'Ide,haiie: (540)853 -}541
fn,: (5411)853 -1145
SlbP11ANIE M. MOON O(VNOLDS. MM( Vmail: dcrk(n (ronneke —,-
('il)'('le('k
September 9, 2015
Harwell M. Darby, Jr., Secretary
Economic Development Authority
Glenn, Feldmann, Darby and Goodlatte
37 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Darby:
('E('le:I.IA I'. Wk1113,C'MC
Ading Ucmny Cib' (' lei 4
This is to advise you that Braxton G. Naff has qualified as a Director of the Economic
Development Authority for a term of office commencing October 21, 2015 and ending
October 20, 2019.
Sincerely,`,
Stephanie M. Moon Reyn TlMr4a
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Braxton G. Naff, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Director of the Economic Development Authority for a term of office
commencing October 21, 2015, and ending October 20, 2019, according to the best of
my ability. So help me God.
BRAXTON G. NAFF
The foregoing oath of office was taken, sworn to, and subscribed before me by
Braxton G. Naff this day of �/dQ//��015.
Brenda S. Hamilton, Clerk of the Circuit Court
U
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Public Hearing to Receive Public Comment on the City's Draft
Consolidated Annual Performance and Evaluation Report
(CAPER) for its Federal Housing and Urban Development (HUD)
Funded Programs
Background
Each year the City is required to develop a Consolidated Annual Performance
and Evaluation Report (CAPER) for submission to HUD which includes a review
of the specific community development and housing activities that were
undertaken during the recently concluded program /fiscal year, and identifies
the amount of funding that benefited low -to- moderate income persons. Once
the CAPER is drafted, HUD requires that the draft be made available to the
public for a 30 day review and comment period prior to its finalization and
submittal to HUD.
The City makes the draft CAPER available to the public through a variety of
means, including the City's website, by mail to citizens upon request, at the
City Municipal Building, at the City's Main Branch library, and at the Roanoke
Redevelopment and Housing Authority's Executive Offices. Public comment
may be made directly to City staff in various forms (written, in person, email, or
telephonic) any time during the 30 day comment period. In addition, during
the 30 day comment period as part of the City's HUD Citizen Participation Plan,
a public hearing is required to be held to receive comment on the draft CAPER.
Comments received during the public comment period will be considered
during the finalization of the CAPER and will be incorporated as part of the
Report.
This year the 30 day public comment period on the draft CAPER began on
August 10, 2015 and will end on September 10, 2015. City Council is holding
its public hearing to receive public comment on the CAPER during its September
8, 2015 regular meeting. On September 21, 2015, the City Council will
consider approval of the CAPER and authorize its submission by the City
Manager to HUD. The deadline for the CAPER to be received by HUD is
September 28, 201 5.
Recommended Action:
Receive public comment on the City's Draft Consolidated Annual Performance
and Evaluation Report (CAPER) to HUD, and direct any comments received to the
City Manager for consideration and inclusion in the CAPER to be presented to
City Council for final approval on September 21, 2015.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
Chris Chittum, Director, Planning Building and Development
Keith Holland, Community Resources Program Administrator
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CH OFROANOKF 0QfVS 041tt,
NOEL C. TAYLOR MUNICIPAL BUILDING, ROOM
450
215 CHURCH AVENUE S W.
ROANOKE, VA 24011
Account Number
6017077
Date
August 13, 2015
Data Category Description Ad Size Total Cost
08/0712015 Legal Display Ads HUD CAPER 3 x 7.00 IN 1,45656
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice HUD CAPER
was published in said newspapers on the following dates:
0810712015
The First insertion being given ... 08/07/2015
Newspaper reference: 0000199158
B' ing Rep es lt.tIv.
worn to and subscribed before me this Thursday, August 13, 2015
Notary Nblic
State of Virginia nroisiwl
City/County of Roanoke
IR
My Commission expires
r�77R1 rF�
RILL_ PI FASF PAY FRr1M INVr11CF THIAMIC Yn1I
NOTICE, OF PUBLIC COMMENT PERIOD
AND
NOTICE OF PUBLIC HEARING
PROPOSED 2014 -2015 HUD CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT
FOR THE CITY OF ROANOKE, VIRGINIA
Pursuant to the requirements of the United States Department of Housing and Urban
Development (HUD), the City of Roanoke, Virginia (City) is required to develop a Consolidated
Annual Performance and Evaluation Report (CAPER) and submit the CAPER to HUD. As a
part of these requirements, the City must provide the public with a 30 -day comment period and
hold a public hearing to receive comments from all interested parties. The City has prepared a
proposed CAPER for the 2014 -2015 program year for review and comment. The proposed
CAPER includes a review of specific activities undertaken during the 2014 -2015 program year
and the amount of funding that benefited low to moderate income persons.
NOTICE is hereby provided that the 30 -day comment period commences Monday, August 10,
2015, and ends on Thursday, September 10, 2015. Beginning on Monday, August 10, 2015, the
proposed CAPER for the City of Roanoke for the 2014 -2015 program year will be available
review and comment. The proposed CAPER will be available for inspection at the following
locations: (i) the office of HUD Community Resources Division, Noel C. Taylor Municipal
Building, Room 305 North, 215 Church Avenue S.W., Roanoke, Virginia; (ii) the office of the
Roanoke Redevelopmen and Housing Authority, 2624 Salem Turnpike, N.W., Roanoke,
Virginia; (iii) the Main Br nch of the Roanoke City Public Library, 706 Jefferson Street, S.E.,
Roanoke, Virginia; and (i the office of the City Clerk, Room 456, Noel C. Taylor Municipal
Building, 215 Church Avenue, S.W., Roanoke Virginia. The proposed CAPER will also be
available on the City's website www.roanokevz.gov. Interested persons may contact the City's
HUD Community Resources Division at (540)853 -6404 during normal business hours and
request that a copy of the proposed CAPER be mailed to the person without cost.
NOTICE is further provided that the Council of the City of Roanoke will hold a public hearing
to receive comments regarding the proposed CAPER on Monday September 8, 2015, at 2:00
p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4" Floor, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke, Virginia. All
interested citizens and other interested parties shall have the opportunity to appear and express
their opinions on the proposed CAPER.
If you are a person with a disability who needs accommodations for this hearing, please contact
the City Clerk's Office at (540)853 -2541, before 12:00 noon on Thursday, September 3, 2015.
NOTICE is further provided that citizens and other interested parties may provide comments
during the comment period (i) in writing sent by mail or band- delivered to Keith Holland, City of
Roanoke HUD Community Resources Division, Noel C. Taylor Municipal Building, Room 305
North, 215 Church Avenue, S.W., Roanoke, Virginia 24011; (ii) in writing sent by fax to Keith
Holland at (540) 853 -6597; (iii) in writing sent via email to keith.hollandciroanokeva sov; or
(iv) by telephone by calling Keith Holland at (540)853 -6404. All such comments must be
received by the City no later than Thursday, September 10, 2015. City staff members at the
HUD Community Resources Division are available during normal business hours to discuss the
proposed CAPER with persons who have limited literacy or limited English proficiency. Further
details may be obtained by calling Keith Holland at (540)853 -6404.
Given under my hand this 7th day of August, 2015.
Stephanie M. Moon Reynolds,
City Clerk
To The Roanoke "limes:
Please publish this notice in the legal section of The Roanoke Times on Friday, August 7, 2015.
Please send the certification of publication to
City of Roanoke
Office of the City Clerk
Noel C, Taylor Municipal Building, Room 450
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Bill to: City of Roanoke
HUD Community Resources Division
Noel C. Taylor Municipal Building, Room 305 North
215 Church Avenue, SW
Roanoke, Virginia 24011
I
CR -05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could bean overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
During program year 2014, the City of Roanoke continued to focus on activities that benefitted the West End Target Area. In addition, the city
began the transition to a new targeted area in the Melrose- Orange corridor. Several major initiatives were begun this year, including the 13th
Street Infrastructure Project which is a $1.3 million infrastructure improvement project that will benefit the West End NRSA. Habitat for
Humanity and Community Housing Partners both created new homeownership opportunities for low- income households in the West End NRSA.
Additionally, the city completed several emergency home repair programs and minor rehabilitations for owner - occupied housing as well as five
public services benefitting low- income households.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes /objectives, goal outcome indicators, units of measure, targets, actual
outcomes /outputs, and percentage completed for each of the grantee's program year goals.
Goal
Category
Source/
Indicator
Unit of
Expected
Actual—
Percent
Expected
Actual—
Percent
Amount
Measure
—
Strategic
Complete
—
Program
Complete
Strategic
Plan
Program
Year
Plan
Year
2013 Goal -
Non - Housing
Housing Code
Household
Code
Community
Enforcement /Foreclosed
Housing
7500
0
Enforcement
Development
Property Care
Unit
0.00%
2013 Goal
Demolition
Buildings Demolished
Buildings
4
13
Demolition
325.00%
CAPER
OMB Control No 2506-0117 (exp. 07/31/2015)
2014 Goal - New
Household
Affordable
Homeowner Housing
Homeownership
Housing
6
=2
Housing
Rehabilitated
Construction
Unit
2014 Goal - New
Household
Affordable
Housing for Homeless
Homeownership
Housing
0
0
0
Housing
added
Construction
Unit
2014 Goal - New
Household
Affordable
Housing for People with
Homeownership
Housing
0
0
0
Housing
HIV /AIDS added
Construction
Unit
2014 Goal -
Program
Administration
Other
Other
1
0
0.00%
Administration
2014 Goal -
Public Facility or
Public Facilities
Non - Housing
Infrastructure Activities
Persons
and
Community
otherthan
3500
21662
Assisted
618.91%
Infrasturcture
Development
Low /Moderate Income
Improvements
Housing Benefit
Public service activities
2014 Goal-
Homeless
otherthan
Persons
Public Services
Non - Homeless
20
309
Low /Moderate Income
Assisted
1,545.00%
Funding
Special Needs
Housing Benefit
2014 Goal -
Homeless
Public service activities
Households
Public Services
Non - Homeless
for Low /Moderate
50
0
Assisted
0.00%
Funding
Special Needs
Income Housing Benefit
2014 Goal -
Household
Affordable
Rental units
Rehabilitation
Housing
0
Housing
rehabilitated
Program
Unit
CAPER
OMB Control No. 2506-0117 (exp. 07/31/2015)
2014 Goal -
Household
Rehabilitation
Affordable
Homeowner Housing
Housing
Rehabilitated
Housing
50
28
56.00%
0
22
Program
Unit
Code
Affordable
CDBG:
Housing Code
Household
Enforcement
Housin g
$150000
Enforcement /Foreclosed
Housing
0
0
1433
0
0.00%
Property Care
Unit
Non - Housing
Facade
Commercial
CDBG:
Community
treatment /business
Business
0
0
4
0
Facade Program
$310000
0.00%
Development
building rehabilitation
CDBG:
Demolition
Buildings Demolished
Buildings
0
0
7
0
$75000
0.00%
Down Payment
Household
CDBG:
Homeowner Housing
Assistance
Housing
0
1
0
1
$200000
Added
Program
g
Unit
Down Payment
Direct Financial
CDBG:
Households
Assistance
Assistance to
0
14
32
14
$200000
Assisted
43.75%
Program
Homebuyers
Homeless
ESG:
Homeless Person
Persons
Homeless
0
0
30
0
Services
$140300
Overnight Shelter
Assisted
0.00%
Homeless
ESG:
Homelessness
Persons
Homeless
0
0
10
0
Services
$140300
Prevention
Assisted
0.00%
Public Facility or
Public Facilities
Infrastructure Activities
and
CDBG:
Persons
otherthan
0
9654
3500
9654
Infrasturcture
$332387
Assisted
275.83%
Low /Moderate Income
Improvements
Housing Benefit
CAPER
OMB Conhol No: 2506 - 0117 (1,.07/31/2015)
Table 1- Accomplishments —Program Year & Strategic Plan to Date
Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
Funding this year was used to address several priorities identified in the Consolidated Plan. The priorities addressed were: Rehabilitation (both
CAPER
OMB Control No 2506- 0117 (EX, 0) /31/2015)
Public service activities
Homeless
Public Services
CDBG:
otherthan
Persons
Non - Homeless
0
401
240
401
Funding
$212262
Low /Moderate Income
Assisted
167.08%
Special Needs
Housing Benefit
Homeless
Public service activities
Public Services
CDBG:
Households
Non - Homeless
for Low /Moderate
0
0
30
0
Funding
$212262
Assisted
0.00%
Special Needs
Income Housing Benefit
Homeless
Public Services
CDBG:
Homelessness
Persons
Non - Homeless
0
72
0
72
Funding
$212262
Prevention
Assisted
Special Needs
CDBG:
Household
Rehabilitation
Affordable
$763667
Rental units
Housing
0
0
8
0
Program
g
Housing
g
/HOME:
rehabilitated
0.00%
$593922
Unit
CDBG:
Rehabilitation
Affordable
$763667
Homeowner Housing
Household
Housing
0
0
0
0
Program
Housing
/HOME:
Added
$593922
Unit
CDBG:
Household
Rehabilitation
Affordable
$763667
Homeowner Housing
Program
Housing
/ HOME:
Rehabilitated
Housing
0
31
62
31
50.00%
$593922
Unit
Table 1- Accomplishments —Program Year & Strategic Plan to Date
Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
Funding this year was used to address several priorities identified in the Consolidated Plan. The priorities addressed were: Rehabilitation (both
CAPER
OMB Control No 2506- 0117 (EX, 0) /31/2015)
emergency and major rehabilitation); new homeownership; public services; infrastructure (three infrastructure activities were undertaken this
program year); public facilities (improvements were made to several public facilities); code enforcement and demolition; and down payment
assistance. Funding was adequate for the construction, rehabilitation, and services provided this year. CDBG funding expended this year on all
activities was $2,620,551.
CAPER
OMB Control W: 2506 -0117 (1xp. 02/31/2015)
CR -10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 -Table of assistance to racial and ethnic populations by source of funds
Narrative
CDBG, HOME, and ESG funding was utilized to benefit a variety of races and no one race was given
priority over another. All programs are operated as a first -come, first - served basis and are operated
regardless to race or ethnicity.
CAPER
CMa Cono.1 No: 2506 0117 (exp. 07/31/2015)
CDBG
HOME
ESG
White
177
21
0
Black or African American
219
27
0
Asian
0
23
0
American Indian or American Native
0
0
0
Native Hawaiian or Other Pacific Islander
0
0
0
Total
396
71
0
Hispanic
6
9
0
Not Hispanic
390
62
0
Table 2 -Table of assistance to racial and ethnic populations by source of funds
Narrative
CDBG, HOME, and ESG funding was utilized to benefit a variety of races and no one race was given
priority over another. All programs are operated as a first -come, first - served basis and are operated
regardless to race or ethnicity.
CAPER
CMa Cono.1 No: 2506 0117 (exp. 07/31/2015)
CR -15 - Resources and Investments 91.520(a)
Identifv the resnurees made available
Source of Funds
Source
Resources Made
Available
Amount Expended
During Program Year
CDBG
Percentage of
0
1,198,515
HOME
Allocation
Allocation
142,345
ESG
7
8
107,668
Table 3 - Resources Made Available
Narrative
Much of the previous carryover funding that was available for use this year was expended during the
program year.
Identify, the eeoeraohic distribution and location of investments
Target Area
Planned
Actual
Narrative
Percentage of
Percentage of
Description
Allocation
Allocation
Conservation / Rehabilitation Area
7
8
West End Target Area
WESTEND /MOUNTAIN VIEW NEIGHBORHOOD
Both HOME and
REVITALIZATION STRATEGY AREA
50
52
CDBG
Table 4 — Identify the geographic distribution and location of investments
Narrative
Most of the CDBG and all of the HOME funds allocated during the program year were programmed for
activities that beneftted the West End NRSA or Melrose- Orange Targeted Area. Total drawn during the
program year that benefitted the West End or Melrose- Orange targeted areas was: CDBG - $1,158,409;
HOME - $552,052. A total of $1,410,667.19 was allocated to Targeted Area benefits this year.
CAPER
OMB Control No: 2506 -0117 (exp. 0]/31/2015)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
Both CDBG and HOME funds were leveraged through the work of many of the city's sub reci pie nts.
Habitat for Humanity matched HOME funds at a much greater rate than the required 25% match.
Table 5 —Fiscal Year Summary -HOME Match Report
CAPER
OMB Control No! 2506 -0117 (exP. 0]131/2015)
10
Fiscal Year Summary — HOME Match
1.
Excess match from prior Federal fiscal year
884,160
2.
Match contributed during current Federal fiscal year
0
3.
Total match available for current Federal fiscal year (Line 1 plus Line 2)
884,160
4.
Match liability for current Federal fiscal year
0
5.
Excess match carried over to next Federal fiscal year (Line 3 minus Line 41
884,160
Table 5 —Fiscal Year Summary -HOME Match Report
CAPER
OMB Control No! 2506 -0117 (exP. 0]131/2015)
10
Match Contribution for the Federal Fiscal Year
Project No. or
Date of
Cash
Foregone
Appraised
Required
Site
Bond
Total Match
Other ID
Contribution
(non- Federal
Taxes, Fees,
Land /Real
Infrastructure
Preparation,
Financing
0
0
0''
sources)
Charges
Property
Construction
Materials,
Donated labor
Habitat for
Humanity
Homeowners
hip Projects
0
0
1 0
- 0
0
0
0
0
Table 6 —Match Contribution for the Federal Fiscal Year
HOME MBE )WBE report
Program Income - Enter the program amounts for the reporting period
Balance on hand at begin-
Amount received during
Total amount expended
Amount expended for
Balance on hand at end of
ning of reporting period
reporting period
during reporting period
TBRA
reporting period
0
0
0
0
0''
Table 7 - Program Income
CAPER 11
OMB Control No: 2506 0117 (ex, 07 /31/2015)
Minority Business Enterprises and Women Business Enterprises - Indicate the number and dollar value
of contracts for HOME projects completed during the reporting period
and the total amount of HOME funds in these rental properties assisted
Total
Minority Business Enterprises
White Non -
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Contracts
Dollar
Amount
0
0
0
0
0
0
Number
0
0
0
0
0
0
Sub-Contracts
Islander
Number
1 0
1 0
0
0
0
0
Dollar
Amount
0
0
0
0
0
0
0
Total
Women
Business
Enterprises
Male
Contracts
Dollar
Amount
0
0
0
Number
0
0
0
Sub - Contracts
0
Number
0
0
0
Dollar
Amount
0
0
0
Table 8 - Minority Business and Women Business Enterprises
Minority Owners of Rental Property- Indicate the number of HOME assisted rental property owners
and the total amount of HOME funds in these rental properties assisted
Total
Minority Property
Owners
White Non -
Alaskan
Asian or
Black Non-
Hispanic
Hispanic
Native or
Pacific
Hispanic'
American
Islander
Indian
Number
0
0
0
0
0
0
Dollar
Amount
0
0
0
0
0
0
Table 9 - Minority Owners of Rental Property
CAPER
OMa Control No: 2506 -011) (exp. 0]/31/2015)
12
Relocation and Real Property Acquisition - Indicate the number of persons displaced, the cost of
relocation payments, the
number of parcels acquired, and the cost of acquisition
Parcels Acquired
0
0
Businesses Displaced
0
0
Nonprofit Organizations
Displaced
0
0
Households Temporarily
Relocated, not Displaced
0
0
Households
Total
Minority Property
Enterprises
White Non-
Alaskan
Asian or
Black Non-
Hispanic
Displaced
Hispanic
Native or
Pacific
Hispanic
American
Islander
Indian
Number
0
0
0
0
0
0
Cost
0
0
0
0
0
0
Table 10 - Relocation and Real Property Acquisition
CAPER
OMB Cantrol No! 2506 -011] lexp. 07/31/20151
13
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low- income, low- Income,
moderate - income, and middle - income persons served.
Table 11— Number of Households
One -Year Goal
Actual
Number of Homeless households to be
provided affordable housing units
0
0
Number of Non - Homeless households to be
provided affordable housing units
0
0
Number of Special -Needs households to be
provided affordable housing units
0
0
Total
0
0'.
Table 11— Number of Households
Table 12— Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
Discuss how these outcomes will impact future annual action plans.
Include the number of extremely low- income, low- income, and moderate - income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
One -Year Goal
Actual
Number of households supported through
2
0
Rental Assistance
0
0
Number of households supported through
The Production of New Units
0
0
Number of households supported through
Rehab of Existing Units
70
0
Number of households supported through
Acquisition of Existing Units
0
0
Total
70
0
Table 12— Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
Discuss how these outcomes will impact future annual action plans.
Include the number of extremely low- income, low- income, and moderate - income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
CDBG Actual
HOME Actual
Extremely Low - income
2
0
Low - income
5I
1
CAPER
OMB Control No: 2506 0117 (exo 07/31/2015)
14
Moderate - income
5
0
Total
112
1
Table 13 - Number of Persons Served
Narrative Information
CAPER 15
OMB Control No: 25060117 (exp. 0 7 /3 1/2 015)
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons( and assessing their
individual needs
Addressing the emergency shelter and transitional housing needs of homeless persons
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Helping low- income individuals and families avoid becoming homeless, especially extremely
low- income Individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
CAPER
OMB C.Or.[ No: 2506 -0117 (exp. 0)131/2015)
16
CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Roanoke has its public housing needs served by the Roanoke Redevelopment and Housing
Authority (RRHA). The RRHA is a separate public body from the city and, therefore, provides all of the
services to the citizens for housing choice voucher program, Section 8 program, and public housing. No
COBS or HOME funds were invested this year in public housing activities and no additional public
housing units were created.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
RRHA encourages residents to become more involved in management by having the management of the
public housing units contained within the housing complexes themselves. Public housing households
are encouraged to participate in homeownership through the Family Self Sufficiency program that
provides Section 8 Housing Choice Voucher payments towards the household's mortgage payments
while the household receives job training and housing and budget counseling to ensure their success
through homeownership.
Actions taken to provide assistance to troubled PHAs
Not applicable as the RRHA is not designated as a troubled agency.
CAPER 17
0108 Control No: 2506 0117 07/31/2015)
CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 Q); 91.320 (i)
The Community Resources Division participated in the review of several plans during Program Year
2014, including the downtown master plan, amendments to the comprehensive plan, and the historic
programmatic agreement. In addition, the city participated in the Choice Neighborhoods plan for the
Melrose Avenue area and continuesto seek out opportunities for input into restrictive policies and
procedures.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The City was awarded Emergency Solutions Grant funding during the 2014 program yearwhich helped
to address the underserved need of homelessness. In addition, funding was provided to Blue Ridge
Independent Living Center to provide home modification services for low- income disabled families in
order to allow them to remain in their homes. The city continues to provide training and outreach to
underserved populations to encourage homeownership and responsible rental housing practices.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
The City was awarded Emergency Solutions Grant funding during the 2014 program year which helped
to address the underserved need of homelessness. In addition, funding was provided to Blue Ridge
Independent Living Center to provide home modification services for low- income disabled families in
order to allow them to remain in their homes. The city continues to provide training and outreach to
underserved populations to encourage homeownership and responsible rental housing practices.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j)
In partnership with Habitat for Humanity in the Roanoke Valley, the city has endeavored to reduce the
number of poverty -level families through the provision of homeownership assistance and substantial
housing and budget counseling. A requirement for any CDBG or HOME funded down payment
assistance program is the provision of housing counseling which assists families to better plan for their
finances and, therefore, improve their financial situation through savings and equity buildup.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
CAPER
OMB Control No: 2506- 01171evp. 07/31/20151
18
Staff continued to receive training this year. Four staff members attended HUD Environmental Review
training at the Richmond Field Office. Three staff members also attended the Virginia Statewide
Neighborhood Conference. Cross training within the division continues on a regular basis to ensure that
all staff are knowledgable of all HUD rules and regulations.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220jk); 91320(j)
The City of Roanoke meets regularly with social service and public and private housing organizations in
conjunction with the Roanoke Regional Housing Network, Blue Ridge Interagency Council on
Homelessness, and the Housing Partnership. In addition, members of these types of organizations are
on the city's Fair Housing Board which provides training and interaction on fair housing and accessibility
issues to more than 400 individuals yearly.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
In order to overcome impediments to fair housing choice, the City of Roanoke has an active Fair Housing
Board that works to provide education and outreach on the topic of fair housing choice to local
residents and housing professionals. More than 400 people attended two trainings offered during the
program year, including more than 150 who attended a training concerning hoarding, the newest
disability in the DSM, V.
CAPER 19
01013 Control No: 2506 -0117 (exp. 07/31/2015)
CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long -term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The Community Resources Division maintains a Risk Analysis policy that requires that each activity
undertaken with federal funds have a completed risk analysis worksheet. This worksheet determines
whether or not there must be on -site monitoring or whether the activity can receive desk monitoring.
All CDBG and HOME projects that have liens placed against the property have ownership and occupancy
verified annually through a bulk mailing. This ensures that the properties remain the primary residence
of the funding recipient. All ESG funded properties are monitored annually to ensure that their facilities
pass the necessary inspections and that those individuals residing in those facilities are protected.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
An advertisement was placed in the Roanoke Times newspaper on XXXDATEXXX with a 30 day public
comment period commencing on XXXDATEXXX and ending on XXXDATEXXX. This comment period and
advertisement corresponded with that which is denoted in the City's Citizen Participation Plan.
CAPER
OMB Control No'. 2506 -0117 (e p. 07/31/2015)
20
CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in the program objectives during the program year. One change to the
programs made this year is to allow subrecipients to manage all CDBG rehabilitation projects. This frees
up staff time and allows professionals to manage client relations and to better manage the construction
process.
Does this Jurisdiction have any open Brownfields Economic Development I No
grantees] Describe accomplishments and program outcomes during the last year.
CAPER
OMB Control No: 2506 -0117 (exp. 07/31/2015)
21
CR -50 - HOME 91.520(d)
Include the results of on -site inspections of affordable rental housing assisted under the
program to determine compliance with housing codes and other applicable regulations
Please list those projects that should have been inspected on -site this program year based upon
the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues
that were detected during the inspection. For those that were not inspected, please indicate
the reason and how you will remedy the situation.
There were no rental housing units inspected on site this program year.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(6)
HOME units were constructed this year by Habitat for Humanity in the Roanoke Valley and Community
Housing Partners. Habitat participates in affirmative marketing and has been very successful in reaching
out to the refugee and English as a Second Language populations. Marketing for the CHP homes has
been completed through a variety of means, including in- person classes and printed marketing material.
All homes for sale by CHIP have been placed on the Multiple Listing Service (MLS) and marketed by a
licensed Realtor. Interpreters are provided when necessary to ensure equal access to housing.
Refer to IDIS reports to describe the amount and use of program income for projects,
including the number of projects and owner and tenant characteristics
During the program year, the city received $28,870.62 in program income from previous HOME
activities. All $28,870.62 was drawn during the 2014 program year. The program income was drawn for
the following activities: 1751- construction /rehabilitation of new homes for homeownership by
Habitat for Humanity; 1787 -down payment assistance for low- income homeowner; 1718 - acquisition
and rehabilitation for three homes for new homeownership by Community Housing Partners; and 1816 -
rehabilitation of one home for homeownership by Habitat for Humanity.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES
ONLY: Including the coordination of LIHTC with the development of affordable housing).
91.320(j)
The City of Roanoke continues to operate the HOME program as a recapture program with shared
appreciation. The sharing of appreciation allows the city to reinvest that program income back into the
affordable housing programs and ensure more households can be assisted. The city also supported the
Roanoke Redevelopment and Housing Authority this program year in its submission of the Choice
Neighborhoods Grant which would have provided for several hundred affordable rental units.
CAPER
OMB Control No: 2506 0117 (erp 07/al /I016)
22
CAPER 23
OMB control No: 2506 0117 (exp. 07/31/2015(
CR -60 - ESG 91.520(g) (ESG Recipients only)
ESG Supplement to the CAPER in a -snaps
For Paperwork Reduction Act
1. Recipient Information—All Recipients Complete
Basic Grant Information
Recipient Name
ROANOKE
Organizational DUNS Number
006704316
EIN/TIN Number
546001569
Indentify the Field Office
RICHMOND
Identify CoC(s) in which the recipient or
Roanoke City & County /Salem CoC
subrecipient(s) will provide ESG assistance
ESG Contact Name
Prefix
First Name
Middle Name
Last Name
Suffix
Title
ESG Contact Address
Street Address 1
Street Address 2
City
State
ZIP Code 24011 -
Phone Number
Extension
Fax Number
Email Address
ESG Secondary Contact
Prefix
First Name
Last Name
Suffix
Title
Phone Number
Extension
Email Address
2. Reporting Period—All Recipients Complete
Program Year Start Date 07/01/2014
CAPER 24
OM8 Control No: 2506.0117(exV 02/31/2015)
Program Year End Date 06/30/2015
3a. Subrecipient Form — Complete one form for each subrecipient
Subrecipient or Contractor Name: ROANOKE
City: Roanoke
State: VA
Zip Code: 24011, 1517
DUNS Number: 006704316
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Unit of Government
ESG Subgrant or Contract Award Amount: 5000
Subrecipient or Contractor Name: COUNCIL OF COMMUNITY SERVICES
City: Roanoke
State: VA
Zip Code: 24004, 0598
DUNS Number: 926483611
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Other Non - Profit Organization
ESG Subgrant or Contract Award Amount: 62500
Subrecipient or Contractor Name: Family Promise Emergency Shelter
City: Salem
State: VA
Zip Code: 24153, 3758
DUNS Number: 153503862
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Other Non - Profit Organization
ESG Subgrant or Contract Award Amount: 26500
Subrecipient or Contractor Name: Roanoke Valley Student Trouble Center, Inc. d /b /a Trust House
City: Roanoke
State: VA
Zip Code: 24016, 3920
DUNS Number: 011548224
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Other Non - Profit Organization
ESG Subgrant or Contract Award Amount: 34203
CAPER
OMB Control No 2506 0117 1exp. 07/3112015)
1 *1
CR -65 - Persons Assisted
4. Persons Served
4a. Complete for Homelessness Prevention Activities
Number of Persons in
Households
Total
Adults
0
Children
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 14- Household Information for Homeless Prevention Activities
4b. Complete for Rapid Re- Housing Activities
Number of Persons in
Households
Total
Adults
0
Children
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 15 - Household Information for Rapid Re- Housing Activities
4c. Complete for Shelter
Number of Persons in
Households
Total
Adults
0
Children
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 16- Shelter information
CAPER
OMB Control No: 2506 0117 (exp. 07/31/2015)
RZI
4d. Street Outreach
Number of Persons in
Households
Total
Adults
0
Children
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 17 - Household Information for Street Outreach
4e. Totals for all Persons Served with ESG
Number of Persons in
Households
Total
Adults
0
Children
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 19- Household Information for Persons Served with ESG
S. Gender — Complete for All Activities
Table 19 - Gender Information
CAPER 27
OMB Control No: 2506 -0117 (ex, 07 131/2015)
Total
Male
0
Female
0
Transgender
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 19 - Gender Information
CAPER 27
OMB Control No: 2506 -0117 (ex, 07 131/2015)
6. Age — Complete for All Activities
Table 20 -Age Information
7. Special Populations Served — Complete for All Activities
Number of Persons in Households
Subpopulation
Total
Under 18
0
18 -24
0
25 and over
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 20 -Age Information
7. Special Populations Served — Complete for All Activities
Number of Persons in Households
Subpopulation
Total
Total Persons
Total Persons
Total
Served–
Served – RRH
Persons
Prevention
Served in
Emergency
Shelters
Veterans
0
0
0
0
Victims of Domestic
Violence
0
0
0
0
Elderly
0
0
0
0
HIV /AIDS
0
0
0
0
Chronically Homeless
0
0
0
0
Persons with Disabilities:
Severely Mentally
III
0
0
0
0
Chronic Substance
Abuse
0
0
0
0
Other Disability
0
0
0
0
Total
(Unduplicated if
possible)
0
0
0
0
Table 21- special Population Served
CAPER
OMB Control No: 2506 0117 (., 07 /31/2015)
28
CR -70 — ESG 91.52O(g) - Assistance Provided and Outcomes
10. Shelter Utilization
Number of New Units - Rehabbed
0
Number of New Units - Conversion
0
Total Number of bed - nights available
0
Total Number of bed - nights provided
0
Capacity Utilization
0.00%
Table 22— Shelter Capacity
11. Project Outcomes Data measured under the performance standards developed in
consultation with the CoC(s)
CAPER 29
OMB Control No: 2506 0117 (e , 07/31/2015)
CR -75 — Expenditures
11. Expenditures
11a. ESG Expenditures for Homelessness Prevention
Table 23 - ESG Expenditures for Homelessness Prevention
11b. ESG Expenditures for Rapid Re- Housing
Dollar Amount of Expenditures in Program Year
2012
2013
2014
Expenditures for Rental Assistance
0
0
0
Expenditures for Housing Relocation and
Stabilization Services- Financial Assistance
0
0
0
Expenditures for Housing Relocation &
Stabilization Services - Services
0
0
0
Expenditures for Homeless Prevention under
Emergency Shelter Grants Program
0
0
0
Subtotal Homelessness Prevention
0
0
0
Table 23 - ESG Expenditures for Homelessness Prevention
11b. ESG Expenditures for Rapid Re- Housing
Table 24- ESG Expenditures for Rapid Re- Housing
11c. ESG Expenditures for Emergency Shelter
Dollar Amount of Expenditures in Program Year
2012
2013
2014
Expenditures for Rental Assistance
0
0
0
Expenditures for Housing Relocation and
Stabilization Services - Financial Assistance
0
0
0
Expenditures for Housing Relocation &
Stabilization Services - Services
0
0
0
Expenditures for Homeless Assistance under
Emergency Shelter Grants Program
0
0
0
Subtotal Rapid Re- Housing
1 0
1 0
0
Table 24- ESG Expenditures for Rapid Re- Housing
11c. ESG Expenditures for Emergency Shelter
CAPER
OMB Control No: 25060117 (exp. 07/31/2015)
30
Dollar Amount of Expenditures in Program Year
2012
2013
2014
Essential Services
0
0
0
Operations
0
0
0
Renovation
0
0
0
Major Rehab
0
0
0
Conversion
0
0
0
Subtotal
0
0
0
CAPER
OMB Control No: 25060117 (exp. 07/31/2015)
30
Table 25 — ESG Expenditures for Emergency Shelter
11d. Other Grant Expenditures
Table 26 -Other Grant Expenditures
11e. Total ESG Grant Funds
Rotal ESG Funds Expended
Dollar Amount of Expenditures in Program year
2013
2012
2013 2014
HMIS
0
0 0
Administration
0
0 0
Street Outreach
0
0 0
Table 26 -Other Grant Expenditures
11e. Total ESG Grant Funds
Rotal ESG Funds Expended
2012
2013
2013
Other Non -ESG HUD Funds
2014
0
0
Other Federal Funds
0
0
0
State Government
0
Table 27 -Total ESG Funds Expended
11f. Match Source
Table 28 -Other Funds Expended on Eligible ESG Activities
11g. Total
Total Amount of Funds
2012
2013
2014
Other Non -ESG HUD Funds
0
0
0
Other Federal Funds
0
0
0
State Government
0
0
0
Local Government
0
0
0
Private Funds
0
0
0
Other
0
0
0
Fees
0
0
0
Program Income
0
0
0
Total Match Amount
0
0
0
Table 28 -Other Funds Expended on Eligible ESG Activities
11g. Total
Total Amount of Funds
2012
2013
2014
Expended on ESG
Activities
0
0
O
O
Table 29 -Total Amount of Funds Expended on ESG Activities
CAPER
OMB Control No: 2506 0117 lexp. 07 /31/2015)
31
Roanoke Public Libraries & YMCA of the Roanoke Valley Presents
Lunches Served
Week
414
Week
421
Week
372
Week4
501
Week
486
Week6
446
Week 7
526
Week 8
516
Week 9
442
Total Lunches Served 1
4,124
Feed and Read
Total Lunches Served at Roanoke City Libraries in 2015 = 4,124
(http://www.virginia.gov/)
For Immediate Release: July 8, 2015
Contacts: Office of the Governor: Lincoln Saunders, (804) 692 -2565,
lincoln.saunders@governor.virginia.gov
First Lady of Virginia Dorothy McAuliffe
and No Kid Hungry Celebrate Feed and
Read in Roanoke VA
--1 in 6 Kids in Virginia Experience Summer Hunger-
ROANOKE -- First Lady Dorothy McAuliffe and representatives from No Kid Hungry joined children
at the Roanoke Main Library today to celebrate the local Feed and Read program and the Library of
Virginia's statewide support for the Summer Food Service Program (SFSP).
"In Virginia, only 13 percent of children who receive a free or reduced -price lunch during the
school year receive summer meals," said Mrs. McAuliffe. "We can do better to ensure that kids
have healthy meals every day of the year, and libraries are an important part of the solution."
National summer meals programs, like the United States Department of Agriculture's Summer
Food Service Program, were created forty years ago to help students get nourishment when
school is out of session. Under the current program, federally reimbursed meals are available to
kids at sites around the country, including schools, faith -based programs and community centers.
This program is a lifeline for kids in need.
Unfortunately, barriers like extreme weather, transportation challenges and excessive red tape
block many kids from getting the meals they need.
Together, No Kid Hungry, the Library of Virginia, the Virginia Department of Health, and the First
Lady are working to overcome these barriers, and encouraging effective, efficient policies that
make sure all kids are getting the healthy food they need. The partnership has been successful in
recruiting 26 libraries across the commonwealth to participate in the program as summer meal or
snack sites. They are safe, fun locations where kids can be nourished and engage in learning at
the same time.
Through a public - private partnership, the First Lady's office partners with the national No Kid
Hungry campaign to raise awareness about summer meals program in the area, as well as
promote alternative breakfast and afterschool meal programs.
"We know the impact summer hunger can have on children and families. When school meals
disappear, kids experience anxiety and uncertainty and family budgets are stretched even
further;" said Duke Storen, senior director of research, advocacy and partner development at
Share Our Strength. "The summer meals program provides a critical resource to these children,
but far too many kids are missing out on the chance to have a healthy meal every day."
The Roanoke Main Library completed beautiful renovations in October 2014, and this is its first
year participating in the SFSP. During the Feed and Read program, kids participate in reading and
educational programming in addition to receiving a nutritious meal, Monday through Friday from
11:30am to 12:30pm. This program supports the Roanoke City's "Star City Reads
Initiative;' providing a safe, fun environment for children and helping to prevent summer learning
loss.
The meal service is sponsored by the YMCA of Roanoke Valley. Since 1883, The YMCA has been
dedicated to nurturing the potential of every child and teen in the Roanoke Valley. "With school
out during the summer, many kids don't have access to healthy food, physical activity or learning
activities —a critical gap the Y is addressing," said Jackie Grant, YMCA of Roanoke Valley senior
vice president of operations. "The Y -USA Year -Round Feeding Program and the Summer Food
Service Program helps us serve 40,000 healthy meals and snacks paired with enriching activities
during the summer months for kids who typically participate in the National School Lunch
Program."
Background Information on Summer Meals Program in Virginia:
• Meals are FREE to children and teens age 18 and younger who come to a summer meals site
• Food served follows USDA nutrition guidelines and is paid for by the USDA
• Summer meals sites are at schools, churches, community centers and other places that are
safe for kids and teens
• Parents don't need to apply to the program to get a free summer meal for their kids. They
can just bring their child to a summer meals site in their community.
• Families can text FOOD or COMIDA to 877 -877 or call 866- 3HUNGRY or 2 -1 -1 to find a
summer meals site in their neighborhood.
About Share Our Strength's No Kid Hungry Campaign
No child should go hungry in America, but 1 in 5 kids will face hunger this year. Using proven,
practical solutions, No Kid Hungry is ending childhood hunger today by ensuring that kids start
the day with a nutritious breakfast and families learn the skills they need to shop and cook on a
budget. When we all work together, we can make sure kids get the healthy food they need. No Kid
Hungry is a campaign of national anti - hunger organization Share Our Strength. join us at
NoKidHungry.org (http: / /www.nokidhungry.org /).
Roanoke library and YMCA feed children's bodies,
minds
By Andrew Adkins andrew.adkins @roanoke.com 981 -3435 1 Posted: Thursday, July 9, 2015
12:15 am
Virginia first lady Dorothy McAuliffe said kids won't
be hungry to learn if they're just plain hungry.
Before reading a book titled "Lunch" to a group of
children Wednesday at Roanoke's main library,
McAuliffe praised the efforts of the city's Feed and
Read program that has helped provide food to hundreds
of kids.
Since June 15, the Roanoke Valley YMCA has worked
with Roanoke City schools to deliver bag lunches to
five Roanoke libraries for children ages 18 and
younger. Feed and Read is part of the national Summer
Food Service Program created by the U.S. Department
of Agriculture and administered in Virginia by the No
Kid Hungry campaign.
`We have strict guidelines about what we're allowed to
feed the children," said Andrew Raymond, YMCA child
care director. "We try to keep the meals as healthy as
possible"
Virginia first lady Dorothy
McAuliffe at the main library on
Jefferson Street in downtown
Roanoke's Feed and Read.
Virginia first lady Dorothy McAuliffe reads
"Lunch" to kids at the main library on
Jefferson Street in downtown Roanoke's
Feed and Read.
The food is prepared in the James Madison Middle School cafeteria. The USDA reimburses the
YMCA $3.59 per lunch or supper meal.
On Wednesday, children and teenagers ate ham sandwiches, carrots and milk after listening to
McAuliffe on the reading mezzanine.
"Ihe beauty of having [Feed and Read] in the libraries is that the kids can usually walk from their
homes," said Director of Libraries Sheila Umberger.
Librarian of Virginia Sandra Treadway, who also spoke Wednesday, agreed, calling libraries "the
natural fit" for Feed and Read because of the security and friendly atmosphere provided. Twenty -two
libraries in Virginia agreed to serve as summer meal sites this year.
Umberger said the program has spiked summer attendance and book checkout numbers
Last summer, the city library system rolled out a pilot version of the free lunch program at the
Gainsboro branch. Now the Jackson Park, Melrose and Williamson Road branches and the main library
host the program daily.
Viney Holsey, a summer camp teacher for Toadally Kidz Child Care Center, brought six preschool and
summer camp students to the program. She said the day care visits each of the libraries to expose the
children to learning in different venues.
One of her students, 8- year -old La'Azia Compton, said she has lunch at the Gainsboro branch and her
favorite book is `°Ihe Cat in the Hat"
Angela Savage said the free lunch program is a blessing for her and the grandchildren she has raised
their whole lives, Shalontay McKenzie, 5, and Deangelo Hill, 6.
'We come down here [to the main library] every day," said Savage, who lives with the children at the
Roanoke Rescue Mission. "It gives them something to do. They can't read good yet so 1 read to them."
According to the USDA, 15.8 million children under 18 in the United States live in households where
they don't have consistent access to enough nutritious food.
The Summer Food Service Program has operated as an individual government program since 1975 and
last year served more than 160 million meals and snacks to children at a cost of $464.9 million to the
USDA.
Raymond said at least 400 Roanoke kids receive a free meal every day through Feed and Read.
The program will conclude Aug. 14. Meals are served daily between 11:30 a.m. and 1:30 p.m.,
depending on the library branch.
c CITY OF ROANOKE
OFFICE OF THE CITY CLERK
.. 215 Church Avemic, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I elepOOne: (541)853 -2541
Fnx: (540)853 -1145
N'IbP11ANIFM. MOON 126YNOI.II.S,NIMC klmall: alerk(nYnn nn k —a.gnv
('ity ('Jerk
September 9, 2015
Jeffrey D. Stern, State Coordinator
Department of Emergency Management
10501 Trade Court
North Chesterfield, Virginia 23236 -3713
Dear Mr. Stern:
('R('61.IA 1'. WRI3n, CMC
Acting Deputy City Clej It
I am enclosing copy of Resolution No. 40330 - 090815 approving the acceptance of a
Local Emergency Management Performance Grant (LEMPG) to the City from the
Virginia Department of Emergency Management (VDEM) and authorizing the execution
of any required documentation on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 8, 2015, and is in full force and effect
upon its passage.
Sincerely,
CJ U
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Marci Stone, Emergency Services Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 7.015.
No. 40330 - 090815.
A RESOLUTION approving the acceptance of a Local Emergency Management
Performance Grant (LEMPG) to the City from the Virginia Department of Emergency
Management (VDEM) and authorizing the execution of any required documentation on behalf of
the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke does hereby approve the acceptance of a Local Emergency
Management Performance Grant (LEMPG) from VDEM in an amount of $53,387, with a local
match of $53,387, for the purposes of offsetting the operational cost of the City's Office of
Emergency Management and paying a portion of the salary for the Emergency Management
Coordinator, as more particularly described in the City Council Agenda Report dated September
8, 2015.
2. The Council does hereby authorize the City Manager's execution of any and all
necessary grant documents required to accept the grant, such documents having been reviewed
by the City Attorney,
3. The City Manager is further directed to furnish such additional information as
may be required by VDEM in connection with the application and/or acceptance of the foregoing
grant.
ATTEST:
City Cler
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: VDEM LEMPG Grant Acceptance
Background:
The Virginia Department of Emergency Management (VDEM) Grants Office has
approved the application for funding under the FY2014 Local Emergency
Management Performance Grant (LEMPG), CFDA# 97.042, in the amount of
$53,387. The City of Roanoke will use this grant funding to support Fire -EMS
Emergency Management. This is a 50/50 grant requiring the City of Roanoke to
provide $53,387 in local funds. Matching funds are provided in the Fire -EMS
Department budget.
Considerations:
The revenue from this grant is included in the FY2016 adopted budget. City
Council action is needed to formally accept these funds.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required grant agreements or documents, such to be approved as to form
by the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Barbara Dameron. Director of Finance
4
COMMONWEALTH of VIRGINIA
JEFFREY D. STERN, Ph. D. Department Of Emergency Management 10501 Trade Court
State Coordinator North Chesterfield. Virginia 23236 -3713
(804) 8976500
CURTIS C. BROWN (TED) 674 -2417
Chief Deputy Coordinator FAX (804) 8976606
BRETT A. BURDICK
Deputy Coordinator July 24, 2015
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
RE: FY 2015 Emergency Management Performance Grant
Dear Mr. Morrill:
The Virginia Department of Emergency Management (VDEM) is pleased to announce
the allocation of the 2015 Emergency Management Performance Grant (EMPG) (CEDA #
97.042) from the U. S. Department of Homeland Security (DHS) Federal Emergency
Management Agency (FEMA). Appropriation Authority for this program is the Department of
Homeland Security Appropriations Act, 2015 (Public Law 114 -4). Your locality has been
allocated funding for:
Project Title: 2015 Local Emergency Management Performance Grant (LEMPG)
Federal Grant Allocation: $53,387.00
Recipient's Required Cost Share/Match Amount $53,387.00
Total Project: $106,774.00
The purpose of the EMPG Program is to make grants to states to assist state and local
governments in preparing for all hazards as authorized by the Robert T Stafford Disaster Relief
and Emergency Assistance Act (42 U.S.C. 5121 et seq.). Title VI of the Stafford Act authorizes
FEMA to make grants for the purpose of providing a system of emergency preparedness for the
protection of life and property in the United States from hazards and to vest responsibility for
emergency preparedness jointly in the federal government, states, and their political subdivisions.
The federal government, through the EMPG Program, provides necessary direction, coordination,
guidance, and assistance, as authorized in this title so that a comprehensive emergency
preparedness system exists for all hazards.
"t1 brking to Protect People, Property and Our Communities"
Mr. Christopher P. Morrill
Page 2
July 24, 2015
VDEM recognizes the critical role of emergency management at the local level. Strong
local emergency management programs keep the Commonwealth safer, and allow state and local
government to respond and recover effectively and efficiently when an emergency or disaster
occurs. The objective of the LEMPG, then, is to support your locality's efforts to develop and
maintain a Comprehensive Emergency Management Program.
Attached to this letter are the Work Elements. These Work Elements describe the items to
be completed by your locality during the period of performance and are designed to enhance
local capabilities in the areas of planning training and exercises, simational awareness and
capability reporting. Your VDEM regional coordinator can provide technical assistance and
advice in completing these Work Elements. Please retain the signed Work Elements to your
regional coordinator by August 30, 2015. A final review report will be disseminated to your
locality's emergency management coordinator by your VDEM regional coordinator later this
year. The final review report summarizes your locality's compliance with the Work Elements
and is due back to your regional coordinator no later than July 15, 2016.
The obligation period for this program is July 1, 2015 to June 30, 2016. Reimbursements
may be requested for items procured during this period consistent with the project intent. As a
reminder, organizations that spend more than $750,000 in DHS funds during a fiscal year are
subject to an independent audit per 2 C.F.R. Part 200.
All projects must comply with Environmental and Historic Preservation (EHP)
requirements. Sub- recipients must not obligate and/or expend any (federal and/or non - federal
matching) funds on any project having the potential to impact environmental planning and
historical preservation resources without the prior approval of FEMA. A current EHP review
evaluation foam must be submitted as part of the VDEM application. For more information,
please visit h[ m:// www.v aemer „cncv.eoN,/em- community/erants/ or contact your grant specialist.
All applicants are required to submit a completed VDEM grant package and the
electronic grants on -line budget application. In order to complete the on -line budget, please
follow these instructions:
Step 1: Please go on -line to the eGMS Grants System at
ht ms:// www .tteemsxom/viremia/loein.cfm. After logging in, you will see a welcome screen.
Click on Grant Management and then on Budget Application from the drop -down menu. Click
the link named 2015 Local Emergency Management Performance Grant (LEMPG) to complete
your on -line budget application.
Step 2: The remaining required foams are attached and can also be found on VDEM's website
and in the eGMS. Below is a list of the documents that comprise the VDEM grant application
package:
"B brking to Protect People, Property and Oar Communities”
Mr. Christopher P. Morrill
Page 3
July 24, 2015
Online Budget (eGMS)
• POC Form
• EHP Evaluation Form
• Grant Assurances Form
• FEMA 20 -16C Form
• SF -LLL— Certification Regarding Lobby Form
In FY 2015, the federal share of the cost of an activity carried out using funds made
available under the program shall not exceed 50% of the total budget. Cost match (cash or in-
kind) requirement, as authorized by the Robert T. Stafford Disaster Relief and Emergency
Assistance Act (Public Law 93 -288), as amended, 42 U.S.C. 5121 -5207, specifically, Title VI,
sections 6110) and 613. Unless otherwise authorized by law, federal funds cannot be matched
with other federal funds.
FEMA administers cost matching requirements in accordance with 2 C.F.R. Part 200,
which is located at www.ee rgov. To meet matching requirements, the grantee contributions
must be reasonable, allowable, allocable, and necessary under the grant program and must
comply with all federal requirements and regulations.
Management and administration (M &A) activities are those defined as directly relating to
the management and administration of EMPG Program funds, such as financial management and
monitoring. It should be noted that salaries of state and local emergency managers are not typically
categorized as M &A, unless the state or local emergency management agency (EMA) chooses to
assign personnel to specific M &A activities. The state EMA may use up to 5% for M &A purposes.
In addition, local EMAs may retain and use up to 5% from the state for local M &A purposes.
All successful applicants for all DHS grant and cooperative agreements are required to
comply with FY 2015 DHS Standard Administrative Terms and Conditions available at
httoJ /www.dhseov, publication /fvl5 -dhs- standard - terms- and - conditions. Upon approval of an
application, the award will be made in the form of a grant. The date the approval of award is
entered in the system is the "award date." Notification of award approval is made through the
eGMS Grants System through an automatic e-mail to the sub - grantee point of contact listed in
the initial application. Follow the directions in the notification to accept your award documents.
The authorized grant official should carefully read the award package for instructions on
administering the grant and to learn more about the terms and conditions associated with
responsibilities under federal awards.
Sub - grantees are obligated to submit progress reports as a condition of their award
acceptance. Subgrantee Quarterly Reports must be submitted to the VDEM Grant Administrator
on a quarterly basis through email. The Subgrantee Quarterly Report must be based on the
approved EMPG Program Work Plan. The Subgrantee Quarterly Report is available at
hup:/ hvww .vaemereency.gov /em- community, grants /ail -grant- forms. Sub - grantees are required
to report on progress towards implementing plans described in their application.
"NbrAing to Protect People, Properh and Our Conummities"
Mr. Christopher P. Morrill
Page 4
July 24, 2015
Within 30 days after the end of the period of performance sub - grantees must submit a
final progress report detailing all accomplishments throughout the period of performance along
with the completed Work Elements. After these reports have been reviewed and approved by
VDEM's Grant Office and regional coordinators, a close -out notice will be completed to close
out the grant. The notice will indicate the period of performance as closed, list any remaining
funds that will be deobligated, and address the requirement of maintaining the grant records for
five years from the date of the final report. The grantee is responsible for returning any funds that
have been drawn down, but remain as unliquidated on grantee financial records.
Please review and sign the required documents and return them to the Grants
Management Office by August 31, 2015. If you have any questions regarding this award, please
contact Kerry Stover at the VDEM Grants Management Office at (804) 205 -6914.
Sincerely,
Jeffrey D. Stern, Ph. D.
JDS/ks
c: Ms. Mated Stone, Emergency Services Coordinator, City of Roanoke
Mr. George Roarty, Division Manager, Regional Support West
Mr. Brian Thurman, Chief Regional Coordinator, Acting
"If orAing to Protect People, Property and Our Communities"
Ca ITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Clnlrrh Avenne, S. W., Spike 456
Roanoke, Virginia 24011 -1536
'I'clepLo:m: (540)x53 -2541
t
E.— (540)853 -1145
5'rl(PIIANii:M.MOONREYNOI . ns,hl M(. k ?mail: rJr114orannukevn.,1
('i1y ('Jerk
September 9, 2015
Adam Czesnowski, Project Coordinator
Virginia Department of Transportation
731 Harrison Avenue
Salem, Virginia 24153
Dear Mr. Czesnowski:
CECELIA'1'. WERN, CMC
Ading D,W, Cily Clerk
I am enclosing copy of Resolution No. 40331 - 090815 authorizing the acceptance of the
FY 2016 Virginia Department of Transportation (VDOT) Primary Extension funding for
the paving of Orange Avenue, N. W. (Route 460) from Gainsboro Road, N. W. to
Williamson Road, N. W., Roanoke, Virginia; authorizing the City Manager to execute a
Standard Project Administration Agreement and Appendix A documents with VDOT;
and authorizing the City Manager to provide any additional information, execute any
necessary additional documents, and to take any necessary actions to obtain, accept,
receive, implement, use, and administer the above mentioned funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 8, 2015, and is in full force and effect
upon its passage.
Sincerely, A I1
^w 1v\ or W4.✓
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Mark D. Jamison, Transportation Manager
4�r
IN TIIE COUNCILOF" I11F; CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40331 - 090815.
A RESOLUTION authorizing the acceptance of the FY 2016 Virginia Department of
Transportation (V DOT) Primary Extension funding for the paving of Ormnge Avenue, N.W. (Route
460) from Gainsboro Road, N.W. to Williamson Road, N.W., Roanoke, Virginia; authorizing the
City Manager to execute a Standard Project Administration Agreement and Appendix A documents
with VDOT; and authorizing the City Manager to provide any additional information, execute any
necessary additional documents, and to take any necessary actions to obtain, accept, receive,
implement, use, and administer tire above mentioned fiords.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the FY 2016 VDOT Primary Extension funding
in the amount of $200,000, which requires no local match, for the paving of Orange Avenue, N.W.
(Route 460) from Gainsboro Road, N.W. to Williamson Road, N.W., Roanoke, Virginia, all as more
particularly set forth in the City Council Agenda Report dated September 8, 2015.
1 The City Manager is hereby authorized to execute a Standard Project Administration
Agreement and Appendix A documents for the paving of Orange Avenue (Route 460) from
Gainsboro Road to Williamson Road, with VDOT, in a form substantially similar to the one attached
to the City Council Agenda Report referred to above, and any other documents necessary to accept
the above mentioned funds, such documents to be approved as to form by the City Attorney.
R -VDOT Primxiy F ,ension rm&, [,2016
1
The City Manager is further authorized to pnrvide any additional information, to
execute any necessary additional documents, and to take any necessaty actions in order to obtain,
accept, receive, implemmut, use, and administer the VDOT funds mentioned above, any such
additional documents to be approved as to fonn by the City Attomey
ATTEST:
W_Yk�n --
City Clerk.
s -voor P--, F.I-- lu„du,e- ti2oie
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40332 - 090815.
AN ORDINANCE to appropriate funding from Virginia Department of
Transportation Primary Extension Funding for the Capital Street Paving FY16 project,
amending and reordaining certain sections of the 2015 -2016 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds 08- 530 - 9438 -9007 $ 200,000
Revenues
VDOT Primary Ext Funds -Cap Paving FY16 08- 530 - 9438 -9439 200,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Cler
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Acceptance of FY 2016 VDOT Primary Extension Funding -
Authorization and Appropriation of Funds
Background:
In 2014, the General Assembly passed legislation providing that State primary
routes maintained by municipalities can receive a portion of the reconstruction
and paving allocations previously only distributed to Interstates and State -
maintained Primary Roads.
Considerations:
The City of Roanoke applied for funds through this program and has been
awarded $200,000 for the paving of Orange Avenue (Route 460) from
Gainsboro Road to Williamson Road.
Recommended Action:
Accept VDOT's award of Primary Extension Funds in the total amount of
$200,000.
Authorize the City Manager to execute the project administration agreement
and Appendix A documents attached to this report, and approved as to form by
the City Attorney, and to take such further actions and execute such further
documents as may be necessary to obtain, accept, implement, administer, and
use such funds as referred to above.
Adopt the accompanying Budget Ordinance to establish a revenue estimate for
the primary extension funds in the amount of $200,000 and appropriate
funding in the same amount to a new expenditure account to be established by
the Director of Finance.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Locality Name
Project 0460- 128 -385, UPC 107931
STANDARD PROJECT ADMINISTRATION AGREEMENT
State -aid Projects
Project Number
UPC
Local Government
0460 -128 -385
107931
City of Roanoke
THIS AGREEMENT, made and executed in triplicate this day of
20 , by and between the City of Roanoke, Virginia, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT.
WHEREAS, the LOCALITY has expressed its desire to administer the work described
in Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal -aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with
applicable federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
OAG Approved 12117/2010; Revised 1011/2014
Locality Name
Project 0460 -128 -385, UPC 107931
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
I. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up -to -date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.2 -348 or Section 33.2 -331 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
It. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the L.00ALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state -aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right -of -Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
OAG Approved 12/17/2010; Revised 10/112014
Locality Name
Project 0460- 128 -385, UPC 107931
c. If appropriate, submit invoices to
the
LOCALITY for the
LOCALITY's share of
eligible project expenses incurred
by
the DEPARTMENT
in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project- specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.2 -1 O l 1 of the Code of Virginia, 1950, as amended.
Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
OAG Approved 1211712010; Revised 10/1/2014
Locality Name
Project 0460-128-395, UPC 107931
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
either party and other persons or entities concerning any matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a time copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs 11, Lg, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal -aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal -aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
OAG Approved 12/17/2010; Revised 10/1/2014
Locality Name
Project 0460- 128 -385, UPC 107931
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
as of the day, month, and year first herein written.
CITY OF ROANOKE, VIRGINIA:
Typed or printed name of signatory
Title
Date
Signature of Witness Date
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Policy Date
Commonwealth of Virginia
Department of Transportation
Signature of Witness
Attachment
Appendix A UPC 107931
OAG Approved 12/17/2010; Revised 10/1/2014
Appendix A CJw1 R .... ke
Protect Location ZIPa4'.
24011 -1520
Cast and Relmbursement
Localit S# y DUN
006704916
ocality Address (met ZlP.4)'.
15 Church Ave. SW
Roanoke, VA 24011
roject Narmd
Funds type
trnomaa nom dap dn.n w,t
Local %Part cpol for
wneaT pe
ccppm I Prima Extension - Ci
of Roanoke - Route 460 l Orange Ave
Oasor Poppy
state runts
T%
rp I Wilinliambson Road
$2oo,9D0 I
Localiry Final Manaer Career Into: Mar Jamiseai 540A50 -5471
man? _n'¢o nakew4ov
Depamment Pro(ed 600miemol Contact Into:
Atlam Czeswxsl¢ 54008R54n8',
AOam Czesnaw5k (¢`v 0o v
Project
Cast and Relmbursement
_..
PM1ase
Estimates Proled COSis
Funds type
trnomaa nom dap dn.n w,t
Local %Part cpol for
wneaT pe
Local SM1areAmounr
Maximum Reimbunemem E'°IimateE ReimM1U rsemem to
(ES4m aktl COSL LOCaI Locality
alare) (Mar Relmbu nament -Est
VDDT arises
$2000
state runts
T%
EO $2060
$2oo,9D0 I
Program and project Specl FurMing Raguima nb
• This project shall W administered In acmrdanw vote VDOT 's Urban Manual
•This project shall be admnerered in accordance with VDOrs Locally Adminsitered Projects Manual
. This protein shall meet all applicable ADA requirements
. The Locatery 111 mnimue to operate and mamtam the tatlllN as constructed shove the design features entry, protect be anered by the Locality subsequent to prated completion where approval of
0 SD
E
EJ112
$2.000
5190000 State Funds
0%
$0 $2000 So
E0 $19000
• mm pmty,d..mc..... $20i
$0
so
$
so
80
80 go
$a $o
Total cR
$198000
so
$190,000 $+97,000
Total EMimaWd Coat
1 $200000
1
$o
$trek o $197 011i]
Total Maximum Reimbursement by VDOT W Locali (Less Local Share )
$200.000
Estimated Total Reimbursement by VDOT to Locality Less Local Share and VDOT Expenses
ai A,.
Project Financi
Aggregate Allocations
5 F rid
5x00,000
0000��
$2oo,9D0 I
Program and project Specl FurMing Raguima nb
• This project shall W administered In acmrdanw vote VDOT 's Urban Manual
•This project shall be admnerered in accordance with VDOrs Locally Adminsitered Projects Manual
. This protein shall meet all applicable ADA requirements
. The Locatery 111 mnimue to operate and mamtam the tatlllN as constructed shove the design features entry, protect be anered by the Locality subsequent to prated completion where approval of
e Depamment the might, muerently agrees, by erecomin of this agreement , to makerwaturiies either physically or moneRnry, as regWredbythe Depamment.
• This protect has been scoped and was approved by Ire CTe at the June 17 , 2015, meeting.
• rands for iris protect are not aoaimbte unsuwv 1 rots
• This project must be i dvy,msed within as months of awed funding or be sahject to immmrahon
• This is alimied nines prujed_ Th. Locality shall be responsible for any adallonal funding is excess of $2011.060 (if applestal
• mm pmty,d..mc..... $20i
Auttronzes Locality Offfeal and date
Accodmd VDOT OM1inal
RecommeMaron and Date
Jay Guy, Program Manager
Typed or Pointed name of person signing Typed or primed nomeyblaiIper jigo"1
Airport Access Urban Manual
ARRA Revenue Sharing Manual
Betterment Enhancement Manual
CMAO Locally Adminsitered Projects Manual
Economic Development Access
Enhancement
Federal SR Funds
Federal Demo Funds
Federal Formula N/A
Federal Interstate 20.205
HSIP
Local Match
Local Funds
Minimum Guarentee EQUiry Bonus
NHS
PTF
Public Lands
Recreational Access
Residue Parcel
Revenue Sharing
RSTP
Secondary
Scenic Byways
Son match
State Match
State Funds
TEA 21 High Priority
Transportation Alternatives
Urban
Other
Standard Bullets for Agreements lease & passe as necessary)
I Too Im ent is stand who federal OOngen on between and Nr pualtly Program (CMM) man, They. Linea must be obligated mMm 12 months of abroad, and expended Wthm N
m madn"Lie obligation .
c dy_ E Alteration by the Cle Ought — deadline Expenanum deadline
The crowd 15Nntled am kaerala ad Hader, Safely lons—ement Program HSl Pt Noes. Thing funds most be obligated stop 12 montne olallota GOn and expended MM1In 36 montea of the
)obligati m.
vw_s Alloachavy by the cT9 Obngalma deadline Fapenelwre eeealma
I rule proleaf R funded Nth federal ad Regional sueace Transformed Program HSTP)funds These funds most be obligated worm 12 months of shill on and e.penaed wahm 36 months of
Xne shil lion.
F"_ $_ lea ponbytnec *e. Obligation deader expenawreaeaalme
II. The project will be constructed and maintained In amaNance with (List Appropriate Guide or Manual)
a The Locality will continue to operate and main an the facility as constructed Should the design features of the project be altered by the Locality subsequent
to project completion without approval of the Department the locality Inherently agrees, by execution of this agreement, to make restitution, either physically or
• This project is a Revenue Sharing project and must follow the procedures set tone In the Guide to the Revenue Sharing Program.
• In accordance with 133.123 05 of the Code d Virginia, this project most be Initiated and at least portion of the fords expended by (date) or the project may M subject to
aeallocallon
I• This ptojetl Is a Safe Routes to Soboolc Project The Prated must be completed and allocated lands expended wMln three years of the agreement Is been slgnea
. hoot has bolee $ Polar amount) the looalpytor Oy full as W (date)
. yj has re ayes $ - (dollar am ... b from me readily br this prideot asof (gate)
• The Locality small reimburse the Department$ received as an overpayment In excess of eligible pret casts.
II. The pmlea III be aonstmtlaa and maintained In accoraanw wen veers (Lot Appreprow Gued— Manual)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40333 - 090815.
AN ORDINANCE to appropriate funding from Virginia Department of
Transportation for street maintenance projects, amending and reordaining certain
sections of the 2015 -2016 Capital Projects Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Revenues
VDOT Sidewalk Maintenance City -Wide
08- 530 - 9793 -9007 $ 133,382
08- 530 - 9793 -9833 133,382
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
ire)
ryr
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Appropriation of Additional Street Maintenance Funding
Background
The Virginia Department of Transportation (VDOT) has finalized their FY 2015-
2016 street maintenance allocation. Based on the final allocation, the City of
Roanoke will receive additional revenue of $133,382 over the amount
budgeted for FY 2016.
Considerations:
This additional funding will be used to address sidewalk maintenance needs in
various locations around the city. City Council action is required to appropriate
this increase of VDOT funds.
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate in
the amount of $133,382 into the revenue account 08- 530 - 9793 -9833 and
appropriate funding in the same amount to the FY16 Sidewalk Improvement
Projects account 08 -530 -9793.
-----------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Amelia Merchant, Director of Management & Budget
Barbara Dameron, Director of Finance
tr� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
ldaphone: (541))853 -2541
Fax (540)853 -1145
S IEPIIANIP. M. MOON REYNOLDS, MMC Enmil: clm'k(naomiokavaaov
City Clerk
September 9, 2015
Paul C. Aughtry, III,
South Commonwealth Partners, LLC
c/o Windsor /Aughtry Company, Inc.
P. O. Box 16449
Greenville, South Carolina 29606 -7449
Dear Mr. Aughtry:
CP.CLLIA 1. W EBB, CHIC
Acting Deputy City Clerk
I am enclosing copy of Resolution No. 40334 - 090815 authorizing the acceptance of
funds from South Commonwealth Partners, LLC, for the construction of a sealed trash
compactor enclosure to be located behind the former Fire Station No. 1, 13 Church
Avenue, S. E., Roanoke, Virginia; and authorizing the City Manager to provide any
information, execute any necessary documents, and to take any necessary actions to
obtain, accept, receive, implement, use, and administer the above mentioned funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 8, 2015, and is in full force and effect
upon its passage.
Sincerely,
Stephanie M. Moon Reynolds, JMMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Phillip C. Schirmer, City Engineer
Robert K. Bengtson, Director of Public Works
Skip Decker, Solid Waste Manager
r
IN TFIF. COUNCIL, OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015. .
No. 40334- 090815.
A RESOLUTION authorising the acceptance of funds from South Commonwealth Partners,
LLC, Loathe construction of sealed trash compactor enclosure to beIocated behind the former Fire
Station # 1, 13 Church Avenue, S.E., Roanoke, Virginia; and authorizing the City Manager top] ovide
any information, execute any necessary documents, and to take any necessary actions to obtain,
accept, receive, implement, use, and administer the above mentioned funds.
BE IT RESOLVED by the Council of the City of Roanoke that
The City of Roanoke hereby accepts the South Commonwealth Partners, LLC,
finding in the amount of $20,000, for the construction of a sealed trash compactor enclosure to be
located behind the former Fire Station #I, 13 Church Avenue, S.E., Roanoke, Virginia, all as more
particularly set forth in the City Council Agenda Report dated September 8, 2015,
2. The City Manager is authorized to provide any information, to execute anynecessary
documents, and to take any necessary actions in order to obtain, accept, receive, implement, use, and
administer the funds mentioned above, any such documents to be approved as to form by the City
Attorney.
R Souk Co,nnonwenik Yore,urs fnnh, 9 -8 -15
An,TTEST:
�jj
I '— _ City Clerk.
1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40335- 090815.
AN ORDINANCE to appropriate funding from South Commonwealth Partners
LLC and transfer from the Capital Improvement Reserve and 9m Street Over Roanoke
River Bridge Renovation project to the Sealed Trash Compactor — Zone IV project,
amending and reordaining certain sections of the 2015 -2016 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
08 -530- 9525 -9003
$ ( 117,585)
Appropriated from General Revenue
08 -530- 9575 -9003
( 22,415)
Appropriated from General Revenue
08- 530 - 9585 -9003
140,000
Appropriated from Third Party
08- 530 - 9585 -9004
20,000
Revenues
South Commonwealth Partners — Trash
Compactor Donation
08- 530 - 9585 -9585
20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.\
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Acceptance of Funds from South Commonwealth Partners, LLC and
Appropriation of Funds for the Construction of the Market Garage
Sealed Trash Compactor
Background:
On June 29, 2015, the City opened bids for construction of a sealed trash compactor
enclosure to be located behind the former Fire Station #1, 13 Church Avenue, SE.
Funding in the amount of $160,000.00 is needed to build this enclosure. South
Commonwealth Partners, LLC, the developer that is constructing the Hampton Inn
over the Market Garage, committed $20,000 towards these improvements as one of
the larger users of this sealed compactor.
Considerations:
City Council's authorization is required to accept the funding from South
Commonwealth Partners, LLC. The additional funding for the project will be
transferred from residual funds from the 9" Street Over Roanoke River Bridge
Renovation project account and Capital Project Contingency.
Recommended Action
1. Accept the $20,000 from South Commonwealth Partners, LLC.
2. Adopt the accompanying budget ordinance to
a. Establish a revenue estimate in the amount of $20,000 and to
appropriate the same amount to project account 08- 530 -9585, Sealed
Trash Compactor, Zone IV.
b. Transfer $117,585 from account 08 -530- 9525 -9003, 91" Street Over
Roanoke River Bridge Renovation to account 08 -530 -9585, Sealed Trash
Compactor - Zone IV.
c. Transfer $22,415 from account 08 -530- 9575 -9220, Capital Project
Contingency to account 08 -530 -9585, Sealed Trash Compactor - Zone IV.
J
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Skip Decker, Solid Waste Manager
CIa TY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Td,l a ,e: (540) 853 -841
Fax: (5401853 -1145
S'1'11- IIANIC M. MOON REYNOLDS, MMC E-mail: dl,kQirannok -a.gn,
City 0-1,
September 9, 2015
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
CECELIA'I'. WElfli, CM('
Acting Deputy City Clei k
I am enclosing copy of Ordinance No. 40336 - 090815 amending and reordaining Section
14.1 -1, Definitions; Section 14.1 -15, General container requirements; Section 14.1 -17,
Placement of brush bulk. brush, lawn rakincis and baqqed leaves for collection by the
cam; Section 14.1 -21, Certain solid waste not to be collected - Generally; Section 14.1 -23,
Placement and collection of bulk items, brush and bagged leaves, of Chapter 14.1,
Solid Waste Management, Code of the City of Roanoke (1979), as amended, to provide
for the implementation of single stream recycling and addressing other solid waste
issues.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 8, 2015; and is in full force and effect
upon its passage.
Sincerely,
Stephanie M. Moon Re of MMC
City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Skip Decker, Solid Waste Manager
IN TI I COUNCIL OF TIIE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40336 - 090815.
AN ORDINANCE amending and rem-daining Section 14.1 -1, Definitions; Section 14.1-
15, General container rectuiremenLti; Section 14.1 -17, Placement of brush, bulk brush, lawn
rakings and bagged leaves for collection by the city; Section 14.1 -21, Certain solid waste not to
be collected Generally; Section 14.1 -23, Placement and collection of bulk items brush and
bagged leaves, of Chapter 14. 1, Solid Waste Management, of the Code of the City of Roanoke
(1979), as amended, to provide for the implementation of single stream recycling and addressing
other solid waste issues; providing for an effective date; and dispensing with the second reading
of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. Chapter 14. 1, Solid Waste Management, of the Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained to read and provide as follows:
Sec. 14.1 -1. Definitions.
xxx
Automated collection container shall mean a container designated by the
city manager which shall be used for automated and setui- automated collection
service. An" cmuainrr shall be the property ofthe CuN.
>k r «
Bagged leaves shall mean leafy yard debris consisting of leaves resulting
from ordinary yard maintenance contained inside a phw uc-er -paper bag.
Kin shall mean any container which is Meiny -two (?3) gallons in size of
less and which is issued b} the ('M for the purpose of the collection of
rcc7clablcs. Any such hin shall be dw property of City.
o,d- emending code section -chp 14 1 - gin%lesmeem recycling
8 2 15
Urtnsh shall mean woody orIcafy yard debris containingbrail ches resulting
From ordinary yard maintenance such as it tree, shrub or bush trimmings less than
three (3) inches in diameter and Tess than 16ur (4) siv (6) feet in length.
Rnlh item shall mean any large item not placed within an automated
collecton Conti iue) or individual refuse container, including but not limited to, a
major household appliance, large rug mattress, bed springs, or furniture. Bags
and bows cnutalnin" rchtse, hewn lAinl:.v_ brush or louse Ic'oe' arc not bull,
items. 13eha -irem 'hitff -also l i; hack -a plN:Na garbay,�daee of at lama- tJricteen-
kallun capacity which ultra br neruwd a<sriwa- spiha-kt.
Recycling container shall mean it car[ -try-hi r an automated collection
container or bin which is provided by or through the city. otherwise
appwvi4hy -the, city- munaget 1 ia•cWhilg ejrntaioo� shall -mo, bi-larger than
(hhly -rvo Z. .,) pit Ihax; A recycling enntaMet shall not be larger than Ili nety -Si
s
(06) g:;lh,ns_ unless authorized by the city manager.
*s«
Sec. 14.1 -15. General container requirements.
(c) No recycling container, together with the recyclables therein, shall
exceed sixty (60) pounds in weight for bins and ?50 pounds flu
automated collection containers, except as otherwise authorized by
the city manager.
s +*
(e) Except in the central business district, each dwelling unit receiving
automated collection service shall receive one (1) automated
collection container to be used for refuse collection at no charge.
The owner of a dwelling unit receiving automated collection
service shall be responsible for the loss of the ewrter's automated
collection container or the damage of the same due to the owner's
negligence. Any such dwelling unit may be provided a second
automated collection container to be used for rcfuse collection,
upon request by the owner of such unit, at a cost as set by city
council in the fee compendium. In no case, except as provided in
section 14.1- 15(h), shall any dwelling unit receive more than two
(2) automated collection containers to be used for rcfuse collection.
However, in the case of more than one dwelling unit, located on a
single tax map number, no more than four (4) automated collection
containers to be used for rofiuv collection shall be allowed at such
location.
ardamendiog ca& section -chp 14 1 - s'mgle shxein a,,1h,
81- -215
Sec. 14.1-17. Placement of brush, bulk brush, lawn rakings and bagged leaves for
collection by the city.
(c) Lawn rakings. Except as otherwise provided for, lawn takings
placed for collection shall be placed in scaled bags and deposited
in tplastic gaal{ r. b &i r1't a. least - th+Hec'»- l,'a1k- �ni #Me4y which
mwL4 4e seemed -a{gtm r spilktge an automated container.
(d) Bagged leaves. Leaves gathered for disposal shall be placed in
either an automated collection container al any time or placed in a
t4aisfic or paper bag of at least Ihirte mplifity (30)- gallon capacity,
excefr -44 tfmce Weeks- during leaf season in which the city
manager has scheduled the removal and disposal of paper bags;
duritg whi�lrffma iaavry -ti{ $ be -{rlae xI al paper fne, of -at least
3( Rflou- eapae6ty. All bagged leaves must be secured against
spillage.
� *r
Sec. 14.1 -21. Certain solid waste not to be collected — Generally.
(a) Acids, asphalt, automobile parts, brick, caustics, concrete, dead
animals, earth, explosives or other dangerous materials, fire -
damaged items, grease from nonresidential establishments,
hazardous waste, heavy metal, loose leaves, manure, plate or large
broken glass, poisons, rock, rubbish from construction,
remodeling, razing and repair operations on houses, commercial
buildings and other structures, sheet rock, stone, stumps, topsoil or
trees shall not be placed out for collection by, and shall not be
removed by, the city, and in no circumstances shall hazardous
waste be put out for collection by any person.
(b) The above subsection notwithstanding, not more than two (2)
automobile tires will be collected by the city from any residence or
r'ormneo4A' - eskeWishmpent per week. Such tires shall be taken off
the rim, shall not be placed inside an automated collection
container, and shall be placed at the curb in the same manner as
collections pursuant to section 14.1 -23 of the City Code.
(c) -the above sec8ons notwithstanding. no defuse, brush, bulk items,
lawn rakings. food w<a.ste, plastic (o)s, scrap metal, plastic
packaging. plastic hags or Stprohiam shall be placed into a
recvclinp. container For collection by am persoa.
ord-mnending code section -clip 14.1 - sloglo stream recycling
8 27 .15
�4t
See. 14.1 -23. Placement and collection of bulk items, brush and bagged leaves.
(a) The city will collect bulk items, brush, and bagged leaves for the
owner or occupant of any dwelling unit served by an automated
collection container from any lot on which the dwelling unit is
located and from any vacant lot zoned for residential use from
which the brush or bagged leaves originate. Such owner or
occupant shall place bulk items, bagged leaves or brush as close as
possible to the curb, and if there is no curb, as close as possible to
the street, or in an automated collection container. Such placement
shall be trade no earlier than 7:00 p.m. of the day prior to the
scheduled date of collection and no later than 7:00 a.m. of the day
scheduled for collection. No collection of bulk items, brush or
bagged leaves will be made from any alley. All woody or leafy
yard waste must be stacked in a pile that is no greater thantorn, (4)
lke�l wide;. Iota f4 -beet long, - arxtI +nn (4f feel high si.+, (6) eel
wide, six (6) Bill long. and six (6) Icet high_ rod no smaller than
line l4) feet wide fi¢u (4) Iccl long, and four (4) feet hick. No
single branch placed for collection can be greater than four ('4y �,in
(6) feet in length or three (3) inches in diameter
(c) No more than :dx -(N three (3) bulk items may be collected and
removed at way one time. In daldmoaTa} +wore Ilia" toiue I l}picl,-
tN+ Ir+ush- +xwy --be�N - ed-amf re paved- at-any -one
time: Bagged leaves placed out for collection by the city during
leaf season shall not be considered bulk items. The allowable
number of paper bags collected during leaf season shall be
determined by the city manager.
This ordinance shall be effective as of the date of its passage.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
�M)� 74",
City Clerk \�
ordamending code sermon dip 14.1 - single socnm recycling
8 2 15
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Code Amendments Solid Waste Management
Background:
The City of Roanoke Solid Waste Management Division (SWM) is in the process
of implementing its new Single- Stream Recycling Program. With the
implementation of single- stream recycling, revisions to trash and recycling
collection requirements as codified are required. These actions entail
amendments to City Code that are summarized as follows:
1. Definition revisions are needed for the following terms
a. "recycling container" to include a 96- gallon automated container
b. "bulk item" to no longer include plastic bags and cardboard boxes filled
with refuse, lawn rakings, brush and loose leaves (bagged and boxed
trash would need to be contained within the automated trash containers)
c. "brush" to increase the allowable length to six (6) feet
d. "bagged leaves" to no longer include plastic bags
e. "automated collection container' and "bin" to establish that they are the
property of the City
Revisions to Section 14.1 -1 will establish the appropriate definitions.
2. Weight of automated recycling containers: increase the acceptable weight of
a recycling container and its contents from 60 pounds to 250 pounds to
account for the larger 96- gallon automated containers. Revision to Section
14.1- 1 -15(c) will establish the new acceptable weight.
3. Solid Waste not to be collected: the use of automated containers for the
collection of recycling has the potential for contamination. Revision to
Section 14.1 -21 will identify items not suitable for placement in recycling
containers.
4. Automobile tires: Maintain the collection of no more than two automobile
tires per week per location, but limit the collection of automobile tires to
residences only, eliminating the collection of tires at commercial
establishments. Revision to Section 14.1 -21(b) will be consistent with the
current requirement that bulk service is only provided to residences
5. Bulk and brush programs: Bulk and brush services presently occur on
alternating weeks. Realigning SWM fleet and personnel for the Single- Stream
Recycling Program enables the weekly collection of bulk and brush. In so
doing:
a. the current collection of six bulk items every other week will change to
three bulk items every week.
b. the current collection of up to 4'x4'x4' brush piles every other week will
change to weekly collection of brush piles that range in size from a
minimum of 4'x4'x4' to a maximum of 6'x6'x6' as collection will be
handled by knuckleboom trucks (brush piles smaller than these
dimensions will not be collected since packer trucks will be assigned to
other collection programs).
c. leaves in plastic bags will not be collected as bulk items. Leaves placed
out for collection during the designated weeks of leaf season must be in
biodegradable paper bags.
Revisions to Sections 14.1- 17(d), 14.1 -23(a) and 14.1 -23(c) will establish the
desired requirements.
Recommended Action:
Amend the Solid Waste Management chapter of City Code, Chapter 14.1,
Sections 14.1 -1, 14.1 -15, 14.1 -17, 14.1 -21, and 14.1 -23 to support
implementation of the Single- Stream Recycling Program.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
b" CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
n °# Roanoke, Virginia 24011 -1576
'Fd,hUne: (540)x53 -3541
Fux: (540) 853 -1145
ail
S EPHAN I E M. MOON REYNOLDS, MM(' E- ,.: cicrk(ntrnvnn kc,v.ga,
('itv Clerk
September 9, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CECELIA'1. WEBB, CM('
Acting Depe) City Clerk
I am enclosing copy of Ordinance No. 40337 - 090815 providing for the acquisition of real
property rights needed by the City in connection with the Cove Road /Dansbury Drive
Stormwater Drainage Improvements Project ( "Project'); authorizing City staff to acquire
such property rights by negotiation for the City; and authorizing the City Manager to
execute appropriate acquisition documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 8, 2015, and is in full force and effect
upon its passage.
Sincerely,
�m�4
Stephanie M. Moon of MMC
City Clerk
Enclosure
PC: Michael Hale, 3727 Cove Road, N. W., Roanoke, Virginia 24017
Najmussaqib Saiyed, 3731 Cove Road, N. W., Roanoke, Virginia 24017
Lisa M. Belinfontie, 3802 Cove Road, N. W., Roanoke, Virginia 24017
Thomas and Delois Hubbard, 3807 Cove Road, N. W., Roanoke, Virginia 24017
Michelle Henderson, 3816 Cove Road, N. W., Roanoke, Virginia 24017
Abie Pullins, Jr. and Rebecca Pullins, 3822 Cove Road, N. W., Roanoke, Virginia
24017
Arthur Potter and Teresa Potter, 3808 Cove Road, N. W., Roanoke, Virginia
24017
Christopher P. Morrill
City Manager
September 9, 2015
PC: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager of Operations
Philip C. Schirmer, City Engineer
Robert K. Bengtson, Director of Public Works
Dwayne R. D'Ardenne, Stormwater Manager
Josephus M. Johnson- Koroma, Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
V;(--
IN T] IF, COUNCIL OF TIiF: CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40337- 090815.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Cove Road /Dansbury Drive Stormwater Drainage Improvements
Project ( "Project'); authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and
dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. The City wants and needs certain real property rights, to include temporary
construction and /or penmanent easements of variable length and width, and such other real
property interests as needed, as set forth in the City Council Agenda Report dated September 8,
2015, for the Cove Road /Dansbury Drive Stormwater Drainage Improvements Project, in the
general vicinity of the 3700 and 3800 Blocks of Cove Road, N.W., Roanoke, Virginia, and the
2000 Block of Dansbury Drive, N.W., Roanoke, Virginia, and surrounding streets. The proper
City officials and City staff are hereby authorized to acquire by negotiation for the City the
necessary real property interests and appropriate ancillary rights with respect to the real property
parcel referred to in the above mentioned City Council Agenda Report and any other real
property parcels needed for the Project for such consideration as the City Manager may deem
appropriate, All requisite documents shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as deemed appropriate for
the necessary interests, provided, however, the total consideration offered or expended, including
0- Awhmis ocquis of pup lights -Cave Rd- Dansbury Dr Smnnwzter Puject9 -8 15
costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed
the funds available in the Project's account for such purposes, without fiuthor authorization of
Council. [)poll the acceptance of any offer and upon delivery to the City of appropriate
acquisition documents, approved as to form by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interest
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
O- Aulhmize naquis o(pmp rights -Cove Rd- Dm,bn, Dr Smnnwmee P ,,M9 -8 -15
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Acquisition of Real Property Rights for Cove Road /Dansbury
Drive Stormwater Drainage Improvements Project
Background:
As part of the FY2016 Capital Improvement Program, City Council appropriated
$1.92 million for Storm drain improvement projects. These appropriated funds
will be matched with $1.62 million in Virginia Department of Transportation
Revenue Sharing funds plus an additional $500,000 in Stormwater Utility
operating funds.
One of the projects to be funded by this combined FY2016 funding
appropriation is the Cove Road /Dansbury Drive Stormwater Drainage
Improvements project which includes the installation of storm drain pipes and
structures, and stormwater best management practices. This project is in the
general vicinity of the 3700 and 3800 blocks of Cove Road; and 2000 block of
Dansbury Drive.
This neighborhood suffers from lack of storm drain systems evidenced by
standing water on road pavement and private properties at the intersection of
Cove Road and Dansbury Drive. Stormwater runoff from public right of way
contributes to flooding of private properties. Constructing the proposed storm
drain system for this project would correct known drainage problems in this
neighborhood and improve water quality in the Lick Run watershed.
In order to construct, operate, and maintain the proposed improvements, the
City will need to acquire real property rights from private owners.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Cove Road /Dansbury Drive Stormwater Drainage
Improvements Project. The real property rights needed are outlined below, but
are subject to minor variation of location and extent pending final engineering
design details.
Funding for acquisition of the real property rights will be available in project
account 03 -530 -3014 Stormwater Improvements.
Permanent drainage and temporary construction easements of variable length
and width are required to accommodate construction activities and will affect
seven (7) properties in the general vicinity identified above. The City may also
need to acquire various other property rights involving the property listed
below and other properties which have not yet been identified for this project.
The properties that have been identified so far are as follows:
Tax Map
Parcel
Address
Owner
Required Property Rights
Number
6401121
3727 Cove Road,
Michael V. Hale
Permanent Drainage Easement
NW
6401101
3731 Cove Road,
Najmussagib
Permanent Drainage Easement
NW
Saiyed
6401001
3807 Cove Road,
Thomas E &
Permanent Drainage Easement
NW
Delois Hubbard
6400816
3822 Cove Road,
Abie Pullins, Jr &
Temporary Construction Easement
NW
Rebecca T. Pullins
6400801
3816 Cove Road,
Michelle M.
Temporary Construction Easement
NW
Henderson
6400813
3808 Cove Road,
Arthur W. Potter &
Temporary Construction Easement
NW
Teresa M. Potter
6400814
3802 Cove Road,
Lisa M'
Temporary Construction Easement
NW
Belinfontie
Recommended Action:
Authorize the acquisition of any and all real property rights needed to construct
the proposed Cove Road /Dansbury Drive Stormwater Drainage Improvements
Project, including but not limited to the specific property rights identified in
this City Council Agenda Report, by negotiation and execution of the
appropriate acquisition documents by the City Manager, such documents to be
approved as to form by the City Attorney.
�nsto orr
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager
Josephus M. Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
c CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 CLnreh Avenue, S. W., Suite 456
Roanoke, Vi, ginin 24011 -1536
'I'nlepLOOe (541)) X53 -2541
fox: (541) X53 -1145
A' ❑RIIANIEM.NIOONI1iYNOLDS,MMf 4: nwil: elerkfn`rounokcrvl.gav CULLIA'l.WEBII,('MC
('ily Clerk Aeling Uepnly ('lly Clark
September 9, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am enclosing copy of Ordinance No. 40338 - 090815 authorizing the conveyance of a
forty year non - exclusive gas line easement, with an approximate width of ten feet,
across City -owned property located at 25 Church Avenue, S. E., Roanoke, Virginia,
designated as Official Tax Map No. 4015003, to Roanoke Gas Company, upon certain
terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 8, 2015, and is in full force and effect
upon its passage.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Mr. Donald Jones, Project Engineer, Roanoke Gas Company, P. O. Box 13007,
Roanoke, Virginia 24030
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Philip C. Schirmer, City Engineer
Wayne F. Bowers, Director of Economic Development
Robert K. Bengtson, Director of Public Works
Cassandra L. Turner, Economic Development Specialist
V),(--
IN 'CIIIt C'OIINCILOPTIIE: CI I OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40338 - 090815.
AN ORDINANCE authorizing the conveyance of a forty (40) year non - exclusive gas line
casement, with an approximate width of ten (10) feat, across City -owned property located at 25
Church Avenue, S_E., Roanoke, Virginia, designated as Official Tax Map No. 4015003, to Roanoke
Gas Company, upon certain terns and conditions; and dispensing with the second reading by title of
this Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that
The City Manager is hereby authorized, for and on behalf of the City, to execute the
necessary documents providing for the conveyance of a forty (40) year non - exclusive gas line
easement, with an approximate width of ten (10) feet, across City-owned property located at 25
Church Avenue, S.E., designated as Official Tax Map No. 4015003, to Roanoke Gas Company, to
construct, install, operate, repair, and maintain a gas pipeline (with appliances and accessories useful
and necessary in connection therewith) over, under, tfuough and across its land, in order to supply
service to the new Hampton lnn and Suites located at 25 Church Avenue, S.E„ as more particularly
set forth in the City Council Agenda Report dated September 8, 2015.
2. All documents necessary for this conveyance shall be in a form approved by the City
Attorney,
3. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk
0 Amholi,c rnanncn1 m Roanoke Gas.. 9 -B -15
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 8, 2015
Subject: Request from Roanoke Gas Company for a Ten foot Wide Gas
Line Easement Across City -Owned Property Also Known As Tax
Map No. 4015003
Background:
Roanoke Gas Company has requested a ten foot wide gas line easement across
City -owned property, identified as Tax Map No. 4015003. Such easement is not
to exceed 40 years. The Easement is needed in order to supply service to the
new Hampton Inn and Suites located at 25 Church Avenue, S.E. The City of
Roanoke will grant Roanoke Gas Company the authorization to construct,
install, operate, repair, and maintain a gas pipeline (with appliances and
accessories useful and necessary in connection therewith) over, under, through
and across its land. The proposed Deed of Easement and Map are attached as
Attachment #1.
Recommended Action:
Authorize the City Manager to execute the Deed of Easement as described
above to Roanoke Gas Company, which easement shall be approved as to form
by the City Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Wayne F. Bowers, Director of Economic Development
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Cassandra L. Turner, Economic Development Specialist
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r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chm"ch Avenue, S. W., Room 456
Roanoke, Vii ginia 24011 -1536
Telepkunc: (540)853 -2541
Fox: (5411)853 -1145
Si EPBANIEM. MOON REVNOLDS, MMC h1nmil: ele. k(u'-run nuke ...... CE"CELIA1. WEBB, CMC
City Cle,'k Acting Deputy CBe Clerk
September 9, 2015
Linda D. Frith
3236 Somerset Street, N. W.
Roanoke, Virginia 24014
Dear Ms. Frith:
I am enclosing copy of Resolution No. 40339 - 090815 reappointing you as a Director of
the Economic Development Authority of the City of Roanoke for a term commencing
October 21, 2015, and ending October 20, 2019.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, September 8, 2015.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Linda D. Frith
September 9, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
Director of the Economic Development Authority.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
PC: Harwell M. Darby, Jr., Secretary, Economic Development Authority of the City of
Roanoke, Glenn, Feldmann, Darby & Goodlatte, 37 Campbell
Avenue, S. W., Roanoke, Virginia 24011
IN T'HE COUNCH, OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of September, 2015.
No. 40339 - 090815.
A RESOLUTION reappointing a Director of the Econtomie Development Authority of the
City of Roanoke, to fill a four (4) year term on the Board of Directors.
WHEREAS, the Council is advised that the term of office of Linda D. Frith, a Director of the
Economic Development Authority of the City of Roanoke, Virginia, will expire October 20,2015;
and
WHEREAS, §15.2 -4904, Code of Virginia (1950), as amended, provides that appointments
made by the governing body of such Directors shall, after initial appointment, be made for terms of
few (4) years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Linda D.
Frith, is hereby reappointed as a Director on the Board of Directors of the Economic Development
Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing October 21,
2015, acrd expiring October 20, 2019,
K \MersmesESla reappoim frlEli 2015 d.
ATTEST:
City Cenk ,U
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the eighth day of September 2015, LINDA D. FRITH was
reappointed as a Director of the Economic Development Authority, for a term
commencing October 21, 2015, and ending October 20, 2019.
Given under my hand and the Seal of the City of Roanoke this ninth day of
September 2015.
City Clerk