HomeMy WebLinkAboutCouncil Actions 09-21-15PRICE
40340 - 092115
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 21, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - -Roll Call. Council Member Lea was absent.
The Invocation was delivered by Charles R. Frost, Pastoral Associate, Saint
Andrews Catholic Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
The Mayor recognized Clifford Headrick, Valley Metro Bus Operator, and
presented him with a gold star for his heroic efforts in connection with an
incident involving a passenger brandishing a firearm on a Valley Metro bus.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, September 24 at 7:00 p.m., and Saturday, September 26 at 4:00 p.m.;
and video streamed by internet through Rev.Net Technologies, Inc., at
http: / /www.wrev.net. Council meetings are offered with closed captioning for the
hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BYTHE CITY
CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S
HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS
OF TERMS OF OFFICE:
BUILDING AND FIRE CODE OF APPEALSIAT -LARGE — TWO VACANCIES
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018
CITY OF ROANOKE FINANCE BOARD — ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
ECONOMIC DEVELOPMENT AUTHORITY— ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING OCTOBER 20, 2017
HUMAN SERVICES ADVISORY BOARD — FOUR VACANCIES
(THREE) UNEXPIRED TERMS OF OFFICE ENDING NOVEMBER 30, 2016
AND NOVEMBER 30, 2018
THREE -YEAR TERM OF OFFICE ENDING NOVEMBER 30, 2018
PARKS AND RECREATION ADVISORY BOARD
UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2016
TOWING ADVISORY BOARD — THREE VACANCIES
THREE -YEAR TERMS OF OFFICE ENDING OCTOBER 31, 2018
THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE 2015
CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT THE
CITY CLERK'S OFFICE AT (540) 853 -2541 OR ACCESS THE FORM AT EACH
CITY LIBRARY BRANCH. DEADLINE FOR RECEIPT OF NOMINATIONS IS
WEDNESDAY, SEPTEMBER 30, 2015.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
George Riles, Martin Jeffrey, Culbert Boyd, Jeffrey Mathis and Robert Gravely
appeared before the Council.
4. CONSENT AGENDA:
(APPROVED 6.0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C -1 A communication from the City Clerk advising of the resignation of Brian K.
Redd as the citizen representative of the City of Roanoke Finance Board; and as a
Director of the Economic Development Authority, effective immediately due to job
opportunity in Charlotte, North Carolina.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -2 A communication from the City Clerk advising of the resignation of Robin
Haldiman as a member of the Human Services Advisory Board, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -3 Report of qualification of Stephen Willis as a member of the Roanoke Civic
Center Commission for a three -year term of office ending September 30, 2018.
RECOMMENDED ACTION: Received and filed.
C -4 A communication from the City Attorney requesting that Council
schedule a public hearing for Thursday, October 8, 2015, at 2:00 p.m., or as
soon thereafter as the matter may be heard, to consider conveyance of
portions of City -owned property, designated as Official Tax Map Nos. 2050306
and 2050305, to the Commonwealth of Virginia, Department of Transportation,
in connection with the 10`" Street Improvement Project.
RECOMMENDED ACTION: Concurred in the request.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds from the Department of Fire
Programs.
Adopted Resolution No. 40340-092115 and Budget Ordinance No.
40341 - 092115(6 -0).
2. Acceptance and appropriation of funds received from United States
Department of Justice in connection with the FY 2016 Bulletproof Vest
Partnership Grant for use by the Police and Sheriff's Departments.
Adopted Resolution No. 40342-092115 and Budget Ordinance No.
40343 - 092115(6 -0).
3. Acceptance and appropriation of funds in connection with the FY
2015 Edward Byrne Memorial Justice Assistance Grant from the
United States Department of Justice to support the City's bicycle
patrol program
Adopted Resolution No. 40344 - 092115 and Budget Ordinance No.
40345- 092115(6 -0).
4. Acceptance and appropriation of funds in connection with the 2016
Virginia Department of Motor Vehicles Traffic Safety (Selective
Enforcement - Alcohol) Grant awarded to the Roanoke City Police
Department to be used for traffic enforcement targeting alcohol
impaired drivers.
Adopted Resolution No. 40346 - 092115 and Budget Ordinance No.
40347 - 092115 (6 -0).
5. Acceptance and appropriation of funds in connection with the 2016
Virginia Department of Motor Vehicles Traffic Safety (Selective
Enforcement — Pedestrian Bicycle Safety) Grant awarded to the
Roanoke City Police Department to be used for traffic enforcement
targeting pedestrian bicycle safety.
Adopted Resolution No. 40348 - 092115 and Budget Ordinance No.
40349 - 092115(6 -0).
6. Acceptance and appropriation of funds in connection with the 2016
Virginia Department of Motor Vehicles Traffic Safety (Selective
Enforcement - Speed) Grant awarded to the Roanoke City Police
Department to be used for traffic enforcement targeting drivers who
are speeding.
Adopted Resolution No. 40350- 092115 and Budget Ordinance No.
40351 - 092115(6 -0).
Acceptance and appropriation of funds in connection with the 2016
Virginia Department of Motor Vehicles Traffic Safety (Selective
Enforcement - Occupant Protection) Grant awarded to the Roanoke
City Police Department to be used for traffic enforcement targeting
occupant protection.
Adopted Resolution No. 40352-092115 and Budget Ordinance No.
40353 - 092115(6 -0).
8. Approval of the 2014 — 2015 Consolidated Annual Performance and
Evaluation Report (CAPER) forthe City's Federal Housing and Urban
Development (HUD) Funded Programs.
Adopted Resolution No. 40354. 092115(6 -0).
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
City's New Website Launches Tomorrow
The City of Roanoke is preparing to launch its redesigned website on
Tuesday, September 22.
During the summer months, department staff received training for the new
website content management system and has been working with the Office
of Communications and the Website Steering Committee to update their
webpages in preparation for the launch.
• When the new site launches, visitors will immediately notice new features
and a cleaner design.
• Citizens have received notification through MyRoanoke alerting them to the
launch and encouraging them to visit the site.
• City Council will receive a briefing from the Office of Communications on the
new website at their October 8 2:00 p.m. meeting.
CityWorks (X)Po
• Thursday - Saturday, October 1 — 3, 2015, in the Roanoke City Market
Building.
• (X)po is a national idea exchange and festival conference founded in 2011.
• The (X)po will include -- presentations from high - velocity thought leaders and
inspiring performers, connections with others who are engaged in making
their communities better, energetic after -hours gatherings and deep -dive
lunch sessions with presenters, and access to a year- round, ongoing
conversation about big ideas for better places.
Single Stream Recycling Begins in October
• The move to Single Stream Recycling starts the week of October 5.
• The City will provide weekly collection of trash, bulk, and brush on normal
collection days in all neighborhoods.
• Recycling collection will be every otherweek, also on normal collection days.
• Depending on the location, residences will be on an A Week schedule ore B
Week schedule.
• Carts have been delivered to city residences, and a calendar was included
with the new cart to help citizens remember their correct recycling weeks.
• Only residences that have existing alley collection for recycling will continue
to use the small recycling bins.
Library System
• The City's investments in the library system are paying off.
• The Main Library has seen a significant increase in circulation numbers since
it re- opened last year, with a 100% increase in the circulation of children's
books, the floor count has increased by 26 %, and a 60% increase in
programs held at the main branch.
• The Raleigh Court branch renovation is underway, with plans for the
renovation of the Williamson Road and Melrose branches following.
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of
funds for various educational programs; and a report of the Assistant
Director of Finance recommending that Council concur in the request.
Donna Caldwell, Director of Accounting, Spokesperson
Adopted Budget Ordinance No. 40355 - 092115 (6 -0).
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution designating the Honorable Anita J. Price as the Voting Delegate,
and the Honorable William D. Bestpitch, as the Alternate Voting Delegate for
the Business Session; and Christopher P. Morrill as the Staff Assistant for
the Annual Virginia Municipal League Business Meeting to be held on
Tuesday, October 6, 2015 in Richmond, Virginia.
Adopted Resolution No. 40356. 092115(6 -0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Bestpitch mentioned the strong citizen support of the
"The Wall that Heals, Vietnam Traveling Memorial Wall ", which was on
display at the Salem Veterans Medical Center from September 16 — 20,
2015.
Council Member Price acknowledged the success of the Annual Henry
Street Festival held on Saturday, September 19 in Elmwood Park.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
12. ADJOURNED -3:15 P.M.
INASMUCH AS THERE WERE NO PUBLIC HEARINGS SCHEDULED TO COME
BEFORE THE COUNCIL AT 7:00 P.M., THE PUBLIC HEARING SESSION WAS
CANCELLED.
CITY OF ROANOKE
CITY COUNCIL
215 Church A vm,, S W.
M� .Noel( l,lor Municipal Buildin, Sitc 456
Roanoke, Virginia 24011 -1536
telephone: (540)853 -2541
DAVID A. BOWERS Fax. (540) 853 -1145
Mnvnr
September 21, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpirch
Raphael E. "Ray" Fortis
Sherman P Lea
Amt. J. Price
(,atn(i Rosen
David B.l inkle
This is to advise you that I will not be present at the 2:00 p.m. session of Council on
Monday, September 21, 2015. Best wishes for a successful meeting.
Sincerely,
sko , .ems.
Sherman P. Lea
Council Member
SPL /ctw
ITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Rommke, Virgiuix 24011 -1536
Telephone: (S40)853-2541
F— (540)853 -1145
.91I'THANIF M. MOON REVNOLDS, MM( Enmii: dcrk(nrunnokeva . g °v C ECELIAT. WI?DD, CM('
City Clerk Aeling Depnp City ('lerk
September 22, 2015
Pastorial Associate Charles R. Frost
St. Andrew Catholic Church
631 North Jefferson Street
Roanoke, Virginia 24016
Dear Pastor Frost:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, September 21, 2015.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon R olds, MC
City Clerk
SMR:aa
Good afternoon Mr. Mayor, members of City Council and other City
officials.
My Name is Bert Boyd and I reside at 2508 Round Top Rd. NW and am the
Vice President of the Greater Grandview Neighborhood Watch Association.
A few of our members are here this evening to bring some of our
neighborhood concerns and recommendations to you. We set some
personal goals after deciding to approach Council. Those goals are to take
our emotions out of our presentation, be accurate with our facts and lastly
to offer an action plan to you to resolve the community concerns.
Over the last 5 years our community has been on the opposite side of
many decisions this Council and other City entities have made. From the
unanimous decision to sell Huff Lane school, to the rezoning of the property
to allow Commercial Large Scale development within our neighborhood
despite a unanimous recommendation from the Planning Commission that
large scale development would have a negative impact on the
neighborhood. The City then approved plans to build two hotels and a large
restaurant on the five acres with its boundaries less than 100 feet from the
community's residential and recreational space.The City then accepted W.
approved all of the developer's provisions including an easily accessible
landscape barrier between the sidewalk, baseball field and residential
property. The developer presented pictures of how the berm would be
raised to create a barrier, those pictures were misleading and do not
accurately reflect the heights the neighborhood requested.
To appease the neighborhood the City promised to-move the playground
and make significant improvements to Huff Lane Park. The neighbors have
been forced to accept the decision of this Council and we have attempted
to stay engaged and aware of the progress of the commercial
development and the improvements to Huff Lane Park. We have made
email and phone contacts to request regular updates, and we have invited
City officials to our neighborhood meetings.
I would like to take the time to share with you some of the information
presented to the neighborhood so that you can understand our present
frustration:
• Before the playground was removed in early Summer 2104, Donnie
Underwood and Daniel Dart from Parks and Rec., met with our group
in both March and April 2014. In March, Mr Underwood stated he had
90 days to design and 30 -45 days to hire a contractor to build
according to our priorities and within the $350,000 budget. He also
stated park improvements could start by late Summer or early Fall
2014.
• In May 2014, Mr Underwood advised our group of the approximate
cost for the priorities the neighborhood had identified: Playground,
Public Shelter, Hard Court upgrade, Restrooms, Lighting and
Landscaping. He further stated that Mid -May 2014 would be the
starting date, 4 months to design and then to bid with an award 30 -45
days later Then the work would begin on the Dark.
• On October 25, 2014, the neighborhood received an email update
from Mr. Underwood through our past president. He assured us in his
words: "We have not placed your project on the back burner. We are
expecting to begin the design stage for the restroom project next
week which will result in a construction bidding process at the
beginning of the calendar year(2015). We expect construction to
begin early Spring 2015"
• On February 10, 2015, Mr Ian Shaw accepted our invitation to
address the neighborhood group. Our concerns were focused on the
low berms on the Huff Lane side of the commercial development. The
group also expressed concerns about the delays in the park
improvements despite the many promises. He assured us he would
pass on our concerns to City officials about the berm height and the
park improvements.
• As a result of Mr. Shaw's visit, the neighborhood group received an
email update from Mr. Dart dated March 10,2015. In his message he
stated: 1. "The City -wide playground RFP is currently being publically
advertised. We anticipate the playgrounds being installed this
Summer" (2015) 2.Restrooms: "Our restrooms have been in the
design stage and those plans are being submitted for permit review.
Once they have been approved, we plan to move into the
construction bid phase to obtain a general contractor so construction
can begin this Summer. "(2015)
• The neighborhood association again asked the Planning
Administrator, Ian Shaw to attend our meeting. During our meeting on
August 11, 2015, we expressed concerns about the height of the
berms, the condition of the fencing around the development, the
future berm height between the development and the baseball field.
We also asked if he could explain why the City was taking so long to
get started on our park improvements. Several specific requests were
made and Mr. Shaw agreed to respond prior to August 25, 2015. His
response was sent September 6, 2015, thirty (30) minutes before the
start of our September meeting.
We have since learned through our own research, that the RFP for Huff
Lane improvements were bundled with Fishburn Park improvements and
the bidding closed on September 11 2015. The City had plenty of
opportunities to update our neighborhood group but for some reason we
were not told of the results of the playground RFP nor were we ever sent a
notification that an RFP for the playground improvements had been sent
out for bids.
The Summer Of 2016, next year,will be the first summer -break for our
neighborhood kids to finally be able to use their playground again. 2016 will
be the first time they have used it since 2013
In closing, a lot of promises have been made to the residents over the last
five (5) years. The City may truly deliver on those promises but in the
process have missed an opportunity to show goodwill toward the Greater
Grandview area. Or community is being squeezed by the impact the
increased commercialization from Valley View to our west,
Crossroads /Sam's Club to our north, and Williamson Road on our east.
We feel our neighborhood is a part of the Core of Roanoke City and
deserves preservation as a viable and contributing residential community.
We also deserve to have honest and timely communication back and forth
with City officials. We realize things can change quickly, but communication
can help alleviate the frustrations that have built to the level that they are
now.
Thanks you for allowing me to present these facts and concerns on behalf
of the the residents of the Greater Grandview area.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone. (540) 953 -2541
Ft.: (541))953 -1145
Sit PIIANIEM. MOON REYNOLDS, MMC E -mnil: alerk(Jrwun,kc "`KO° ('ECELIAT. WERR, CMC
City Clerk Alan, Deputy City Clerk
September 22, 2015
Brian K. Redd
2628 Sweebrier Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Redd:
A communication from the City Clerk advising of your resignation as the citizen
representative of the City of Roanoke Finance Board; and as a Director of the Economic
Development Authority was before the Council of the City of Roanoke at a regular
meeting, which was held on Monday, September 21, 2015.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as the citizen representative of the City of
Roanoke Finance Board from September 7, 2010 to September 21, 2015; and as a
Director of the Economic Development Authority from November 16, 2009 to
September 21, 2015. Please find enclosed Certificates of Appreciation and aerial view
photographs of the Roanoke Valley in recognition of your service.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
SMM:ctw
Enclosure
PC: Barbara A. Dameron, Secretary, City of Roanoke Finance Board
Harwell M. Darby, Jr., Secretary, Economic Development Authority, Glenn,
Feldmann, Darby and Goodlatte, 37 Campbell Avenue, S. W., Roanoke, Virginia
24011
CERTIFICATE OF APPRECIATION
PRESENTED TO
BRIAN K. REDD
AS A DIRECTOR OF THE
ECONOMIC DEVELOPMENT AUTHORITY
FROM NOVEMBER 16, 2009
TO SEPTEMBER 21, 2015
ON THIS 22ND DAY OF SEPTEMBER , 2015
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
1./,1,. N W-t.v
DAV MAYOR RS TEPHA�EM YNYN S_.MMC
MAYOR CRYCLERK
CERTIFICATE OF APPRECIATION
PRESENTED TO
BRIAN K. REDD
AS A CITIZEN REPRESENTATIVE OF THE
CITY OF ROANOKE FINANCE BOARD
FROM SEPTEMBER 7, 2010
TO SEPTEMBER 21, 2015
ON THIS 22ND DAY OF SEPTEMBER , 2015
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
1 `�\ It►Jll�nJ
DAVID A. BOWERS 5 HANIE M.MOON YNOL .�JMMC
MAYOR CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephana: (540) 853-2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E-mail: derk(&r .... kcvu.gus'
City Clerk
September 21, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
CECELIA T. WEBB, CMC
Acting Deputy City Clerk
This is to advise that Brian K. Redd has tendered his resignation as the Citizen
Representative of the City of Roanoke Finance Board; and as a Director of the
Economic Development Authority effective immediately due to job opportunity in
Charlotte, North Carolina.
�Sincerely,
��ut►�`o. rr'' r� �*�`ti
Stephanie M. Moon Reynolds, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fns: (549) 853 -1145
S IEPOAN1E M. MOON REYNOLDS, MMC E -mnil: cic,le41ronnokev2.gov CECELIA "r. WEBB, CMC
City Clerk Acting Deputy City Clerk
September 22, 2015
Robin Haldiman, Executive Director
CHIP of Roanoke Valley
1201 Third Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Haldiman:
A communication from the City Clerk advising of your resignation as a member of the
Human Services Advisory Board was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, September 21, 2015.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Human Services Advisory
Board from December 1, 2012 to September 21, 2015. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
g4� on, INV.
Stephanie M. Moon Reynolds, MMC
City Clerk
SMM:Ctw
Enclosure
PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
ROBIN HALDIMAN
AS A MEMBER OF THE
HUMAN SERVICES ADVISORY BOARD
FROM DECEMBER 1, 2012
TO SEPTEMBER 21, 2015
ON THIS 22ND DAY OF SEPTEMBER , 2015
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
DAVID A. BOWERS STEPHANIEM. N OLDS,MMC kp
MAYOR CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fee: (540)853 -1145
STEPIIANIE M. MOON RIANOLDS, MMC
City Clerk
September 21, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
CECELIA C WEBB, CMC
Acting Deputy City Clerk
This is to advise that Robin Haldiman has tendered her resignation as a member of the
Human Services Advisory Board, effective immediately.
Sincerely, fin ,,
"'`A.i'
Stephanie M. Moon Reynolds, MMC
City Clerk
September 11, 2015
Jane R. Conlin, MSW
Director of Human and Social Services
City of Roanoke
1510 Williamson Road
Roanoke, VA 24012
Dearlane,
I feel I must submit my resignation from the Human Services Advisory Board for
Roanoke City. I take pride in following through on my commitments and unfortunately
have not been able to attend as many of the meetings as I feel I should. I am very over-
committed right now to Boards and committees outside of my full time position as CEO
of CHIP. I feel it best for your team to vacate my seat on this committee so that you can
fill it with someone who can make more of the meetings and better serve the advisory
team.
I have truly enjoyed my experience on the Human Services Advisory Board and respect
the hard work that goes into the job of the committee.
Best,
Robin R. Haldiman
CEO CHIP of Roanoke Valley
1201 Third Street, SW • Roanoke, Virginia 24016 • Phone: (540) 857-6993 • Fax: (540) 857-6999
Satellite Office: 915 Union Street - Salem, Virginia 24153 • Phone: (540) 387 -5252 Fax: (540) 387 -5254
Websirc: www.chipmorg
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
S I11- 11ANl1? M. MOON REYNOLDS, MMC F, ronnokevag °v Cr.( I LIA'r. WRDD,('M('
('it, Clerk Acting Deputy City Clerk
September 22, 2015
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Stephen Willis has qualified as a member of the Roanoke Civic
Center Commission for a three -year term of office ending September 30, 2018.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: June Woodward, Secretary, Roanoke Civic Center Commission
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Stephen Willis, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission for a three -year term of office ending
September 30, 2018, according to the best of my ability. So help me God.
'Stephen Willis
The foregoing oath of office was taken, sworn to, and subscribed before me by Stephen
Willis this % may of ([2015.
Brenda S. Hamilton, Clerk of the Circuit Court
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL III II -DING
215 Cl LURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
The Honorable David Bowers, Mayor
and Members of City Council
Roanoke, Virginia
TELEPHONE 544853.2431
FAX 540. 8534221
EMAIL, cuyauv @roanokeva.gov
September 21, 2015
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City
Attorneys
Re: Request Public Hearing for Conveyance of Portions of City Owned
Property Designated as Official Tax Map Nos.2050306 and 2050305 to
the Commonwealth of Virginia, Department of Transportation in
Support of the l Oth Street Improvement Project
Dear Mayor Bowers and Members of Council:
Background:
By Ordinance No. 39890 - 031714, adopted on March 17, 2014, City Council authorized the conveyance of
approximately 1.13 acres of City -owned property designated as a portion of Brown - Robertson
Neighborhood Park to the Commonwealth of Virginia, Department of Transportation (VDOT), VDOT in
exchange for approximately 0.289 acres of land to be conveyed to the City by VDOT located at 1522 10th
Street, NW. This exchange of properties was made in connection with VDOT's Tenth Street
Improvement Project ("Project").
VDOT needs additional portions of City owned property, designated as portions of Official Tax Map Nos.
2050306 and 2050305, in connection with the Project. These parcels are located adjacent to Tenth Street
in the City of Roanoke.
Considerations:
VDOT has informed the City that it needs to acquire these property interests by October 9, 2015, in order
for VDOT to be able to certify the Project to the Federal Highway Administration for advertisement and
construction. Without this certification, VDOT has informed City staff that the schedule for the Project
cannot be maintained. Before these property interests can be conveyed to VDOT, City Council must
schedule a public hearing to consider this matter,
Recommended Action:
Authorize the scheduling and advertising of a public hearing on October 8, 2015, at 2:00 pm, or as soon
thereafter as the matter may be heard, or at such later date and time as the City Manager may determine,
for the conveyance of certain City -owned property to VDOT designated as portions of Official Tax Map
Nos. 2050306 and 2050305.
Sincerely,
kamel J. laghan
City Attorney
D.IC /DLC /lsc
c: Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Barbara Dameron, Director of Finance
Troy D. Harmon, City Auditor
Stephanie Moon Reynolds, City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40340 - 092115.
A RESOLUTION authorizing acceptance of the FY2016 Fire Programs Funds Grant made to
the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any
required documentation on behalf of the City.
RE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Fire Programs the FY2016 Fire Programs Funds Grant in the amount of
$307,532, with no local match, such Grant being more particularly described in the City Council
Agenda Report dated September 21, 2015.
2. The City Manager is hereby authorized to execute and file, on behalf ofthe City, any
documents setting forth the conditions of the Grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by the Department of Fire Programs in connection with the acceptance of the foregoing
Grant.
R -Fire Program GrxnbFYI 6 &,
ATTEST:
YCtyCI k�(:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40341 - 092115.
AN ORDINANCE appropriating funding from the Commonwealth of Virginia
Department of Fire Programs, amending and reordaining certain sections of the 2015-
2016 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment <$5,000
Training and Development
Wearing Apparel
Recruiting
Regional Fire Training Academy
Revenues
Fire Program FY16
35- 520 - 3349 -2035 $ 80,000
35- 520 - 3349 -2044 87,532
35- 520 - 3349 -2064 75,000
35- 520 - 3349 -2065 5,000
35- 520 - 3349 -9073 60,000
35- 520 - 3349 -3349 307.532
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: Department of Fire Programs Grant - FYI
Background:
The Fire Programs Fund was established by the General Assembly during the
mid- 1980s. Program funds are used to supplement the Fire -EMS budget in the
General Fund. Program guidelines require that funds received are non -
supplanting and may not be used to replace existing local funding.
Roanoke Fire -EMS has been awarded for FY 2016 funding in the amount of
$307,532. The funds will be spent as follows:
Expendable Equipment < $5,000 $ 80,000
Training and Development $ 87,532
Wearing Apparel $ 75,000
Recruiting $ 5,000
Regional Fire Training Academy $ 60,000
Considerations:
Council approval is required to accept and appropriate the funds in the amount
of $307,532 from the Department of Fire Programs.
Recommended Action:
Authorize the City Manager to accept the grant and file any documents,
approved as to form by the City Attorney, setting forth the conditions of the
FY2016 Fire Programs Funds Grant, and to furnish such additional information
as may be required.
Adopt the accompanying budget ordinance to establish a revenue estimate for
Fire Program FYI and to appropriate funding in the amount of $307,532 into
accounts to be established by the Director of Finance in the Grant Fund.
gr 1
- 9.O.ar'U11-11[i - - --
F.^R Christopher P. orrill
City Manager
Distribution: Council Appointed Officers
Barbara Dameron, Director of Finance
David Hoback, Chief of Fire -EMS
RECEIVED
Est. o l AUG 2 i 208
OFFICE OF 7}f
CITY MANAGHi ^\
C
Malvin D. Canter Flnarrtv Bnnce
ESE[UTry DWECTO? Virginia Department of Fire Programs loos teenna Pa. Dnve
Glenal¢ VA 230594500
Plane ew. 37 2 2
Fax 9M 3]10350
770
August 19, 2015
Mr. Christopher P Morrill
City Manager, Roanoke
713 Third Street SW
Roanoke. VA 24016
Dear Mr. Morrill:
Enclosed is one original of the FY -2016 Fire Programs Fund Disbursement Agreement for your
files.
The Virginia Department of Fire Programs is also in receipt of the jurisdiction's FY -2015
Annual Report and supporting documentation. Thejurisdiction will be receiving 90% of its FY-
2015 Allocation in the nest funds disbursement scheduled for September 25. 2015.
Please he aware the remaining balance will be disbursed on June 30, 2016.
If you have any questions, feel free to contact me at my office 804'249 -1958 or via email at
Joc.Thmmnson( vdfn.viruinia.eov.
Respectfu /n1.
Joseph Thompson
Grants and Local Aid Manager
3. Availabiliy of Funds. It is understood and agreed by the parties hereto that the
AGENCI'shall be hound hereunder only to the ectent of the funds available or which mac hereafter
become xyailahle for the purposes of this Agreement. The Recipient shall deposit funds in an interest -
hearing account or normal risk and with a demand restriction, if any, not exceeding 3o calendar das:s
until tire, are needed. The Recipient must be able to account for both the principal and the interest
amounts.
1201•
Page 1 of 2
U
o,
r�
Commons. eahh of N'irgmia
Department of Fire Programs
FY -20 16 FIRE PROGRAMS FUND
DISBURSEMENT AGREEMENT
Slanuoq A rfharin. "S —,nno of h C N air Virgin in
This Agreement, made effecti.c as of the i`' dal of July, Q, by the DEPARTNIENT
OF FIRE PROGRAAIS (the 'Agcna -) and the LOCALITY noted be] ass (the "Receiving
Locality'), gm erns the distribution and u.e of the Rcccising Loeahh's annual entitlement
from the Fire Programs Fund ('the Fund'), as provided for in 4382 -40t of the Code of
Virginia as amended (the "9atutc').
WHEREAS, the Statute in effect as of the date first written abme is incorporated herein b}
reference; and
h
11'I IliREAS, the Receising Locality is thereunder required to evecutc a "Fire Programs IS
Fund Disbursement Agreement and fonsard same to the Agency as a condition of receiving 2
any allocation or disbursement from the Fund; 2
O.
� ,
NOW, TI IEREFORE, in consideration of the foregoing and of the mutual covenants a?
N
herein set forth, the parties hereto agree as follmss: r�
i. Representations of the Agency. The Agency represents that the Agencc is duly Z
r'
organized and the Executive Director duly appointed he the Governor and confirmed by the `Z,
C
General Assembly as provided for by the Code of Firguou , and that the Executive Director or
his designee is doh authorized to enter into this agreement. i
2. Representations of the Receiving Locality. The Receiving Locality represents
that (a) its authorized representative whose signature appears below has read and understands the
referenced sections of the Statute and any Policies & Definitions adupted thereunder, (b) it agrees to
oomph' with all applicable provisions of the Statute and an, Policies & Definitions ado pled thereunder,
including the use of such funds and all reporting and audit requirements and (c) it is duk authorized to
csnv to th is Agreement and to perfu in its obligal ions hereunder and has taken all necessa n' action to
authorize such encution and performance
3. Availabiliy of Funds. It is understood and agreed by the parties hereto that the
AGENCI'shall be hound hereunder only to the ectent of the funds available or which mac hereafter
become xyailahle for the purposes of this Agreement. The Recipient shall deposit funds in an interest -
hearing account or normal risk and with a demand restriction, if any, not exceeding 3o calendar das:s
until tire, are needed. The Recipient must be able to account for both the principal and the interest
amounts.
1201•
Page 1 of 2
U
o,
r�
4. Merger; Severahilityt Governing Lae. This writing constitutes the entire Agreement
between the parties. supersedes am existing agreement or understanding, oral or written, relative to
the matters contained herein, and may be modified only' in a writing executed by all parties hereto.
If any prosision of this Agreement is determined to be in. ulid by a court of competent
jurisdiction, it shall not render the remaining portions of this Agreement void or unenforceable. This
Agreement shall in respects be governed by the Imes of the Common, calth of V irginia.
5. Counterparts. This Agreement maybe executed in several counterparts. each of
which shall bean original and all of which together shall constitute but one and the same instrument.
IV WfrESESS WHEREOF, the parties hereto hate by their duh' authorized representatives
executed this Agreement effective as of the da Ie first ,mitten above, intending to be hound thereby.
Commonwealth of Virginia
Department of Fire Progrgms
8Y:
Josep Thompson
_Grants and Local Aid
RECEIVING LOCALITI': Ci!2 of Roanoke
NemeofL.,.It,
Signature Date
Chris Morrill
Nan Department of Fire Program -
Cih Manager
nue AUG 14 2015
Ilu
Offi" Roanoke Fire -EMS
Mdr., . 713 Third St. SlV
Roanoke, VA 2 4016
Mailing Same As Abme
Address
f: mail l'clephon.
AJJress: lam and-sZL,).
jnkevago Number. 540 -853 -2216
7201
Page 2 of 2
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40342 - 092115.
A RESOLUTION accepting the FYI Bulletproof Vest Partnership Grant Award made
to the City by the Department of Justice, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
'fhe City of Roanoke does hereby accept the FY16 Bulletproof Vest Partnership
Grant Award by the Department of Justice, in the amount of $17,102 with no local match, upon
all the terms, provisions and conditions relating to the receipt of such funds. Such grant being
more fully described in the City Council Agenda Report dated September 21, 2015.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
R 1301etpr o Vest Pprine,hip FYI 6.doc
ATTEST:
City Clerk. �
Y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40343 - 092115.
AN ORDINANCE to appropriate funding from the Federal government,
Department of Justice, for the Bulletproof Vest Partnership Grant, amending and
reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Wearing Apparel - Sheriff
Wearing Apparel - Police
Revenues
Bulletproof Vest FYI —Sheriff
Bulletproof Vest FYI — Police
35- 140 -5920 -2064 $ 3,311
35- 640 - 3803 -2064 13,791
35- 140 -5920 -5920 3,311
35- 640 - 3803 -3803 13,791
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
{ATTEST: Y� (!�
rm'"� -``I` , /`-,"°,T City Clerk. A 11 ((f
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: FY 2016 Bulletproof Vest Partnership Grant Award
Background:
The United States Department of Justice is the administering agency for the
Bulletproof Vest Partnership (BVP). The BVP reimburses 50% of the cost of new
bullet resistant vests purchased by law enforcement agencies.
The City of Roanoke has been awarded $17,102 in FY 2016 funding. The Police
Department was awarded $13,791 to purchase 48 concealable primary use
bullet resistant vests. The Sheriff's Office was awarded $3,311 to purchase 11
concealable primary use bullet resistant vests. The required in -kind match of
50% of bullet resistant vest cost will be satisfied through each department's
budget.
Recommended Action:
Accept the FY 2016 Bulletproof Vest Partnership Grant Award described above
and authorize the City Manager to execute the grant agreement and any related
documents; all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish a revenue estimate for the Police Department in the amount of
$13,791 and the Sheriff's Office in the amount of $3,311, into accounts to be
established by the Director of Finance in the Grant Fund.
hris opher P. Morrill
City Manager
Distribution: Council Appointed Officers
The Honorable Timothy Allen, Roanoke City Sheriff
Barbara Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40344 - 092115.
A RESOLUTION authorizing the acceptance of the FY 2015 Edward Byrne Memorial
Justice Assistance Grant Program made to the City of Roanoke by the United States Department of
Justice, and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby acecpt the Grant from the United States Department
Of Justice pursuant to the FY 2015 Edward Byrne Memorial Justice Assistance Grant Program in the
amount of $40,172 to the Roanoke City Police Department to support its bicyclepatrol program; and
$26,782 to the Roanoke City Sheriff's Department for in car video systems. No local match is
required from the City. Such grant being more particularly described in the City Council Agenda
Report dated September 21, 2015.
2. The City Manager is hereby authorized to execute and file, on behalf ofthe City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney,
The City Manager is further directed to famish such additional information as may he
required by the United States Department of Justice in connection with acceptance of the foregoing
Grant.
R- Ed,,ud 81,11, Mlm, ,rml Jam... I.....zncc ..m, -FY28I 5 . doc
ATTEST:
7' I "yr JUo-_
1 City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40345- 092115.
AN ORDINANCE to appropriate funding from the Federal government,
Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program,
amending and reordaining certain sections of the 2015 -2016 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Sheriff - Other Equipment
Police - Overtime
Police - FICA
Police - Expendable Equipment ( <$5,000)
Police - Wearing Apparel
Revenues
Byrne /JAG Sheriff Technology Improve FY16
Byrne /JAG Police Bike Patrol FY16
35-
140
- 5918 -9015
$26,782
35-
640
- 3627 -1003
27,000
35-
640
- 3627 -1120
2,066
35-
640
- 3627 -2035
1,106
35-
640 - 3627 -2064
10,000
35-
140 -
5918 -5918
26,782
35-
640 -
3627 -3627
40,172
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk .
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: FY 2015 Edward Byrne Memorial justice Assistance Grant
Program
Background:
The United States Department of justice distributes funding directly to local law
enforcement agencies through the Edward Byrne Memorial justice Assistance
Grant Program. justice Assistance Grant programs fund many types of
initiatives and are intended to improve officer safety.
On August 20, 2015, the United States Department of Justice awarded the City
of Roanoke $66,954 through its FY 2015 Edward Byrne Memorial Justice
Assistance Grant Program. The application for the grant specified that the
Police Department would receive $40,172 to support its bicycle patrol program
and the Sheriff's Office would receive $26,782 for in car video systems. No local
match funding is required.
Recommended Action:
Accept the FY 2015 Edward Byrne Memorial justice Assistance Grant Program
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish revenue estimates consisting of accounts for the Police Department in
the amount of $40,172 and for the Sheriff's Office in the amount of $26,782,
into accounts to be established by the Director of Finance in the Grant Fund.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
The Honorable Timothy Allen, Roanoke City Sheriff
Barbara Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN I'll I; COUNCIL. OF'FIf1 CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40346 - 092115.
A RESOLUTION authorizing the application and acceptance of the 2016 Department of
Motor Vehicles TralTic Safety (Selective Enforcement - Alcohol) Grant to the City from the
Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLV ED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the 2016 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Alcohol) Grant in the amount of $21,440, to be used for
traffic enforcement targeting alcohol impaired drivers. This grant, which requires a $10,720 in-
kind match and a voluntary cash match of $1,518 by the City, is more particularly described in
the City Council Agenda Report dated September 21, 2015.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
/� Clerk 1 ' 1 �yyN 11 �V,l.�tt P-C. -SIG✓
R -DMV t}eT.0 Sa@ty (3e1ee1... E,Mroemwl - AlWol) Grant 111110,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40347 - 092115.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an alcohol enforcement traffic safety grant, amending and reordaining certain sections
of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
35- 640- 3482 -1003
$ 19,840
FICA
35- 640 - 3482 -1120
1,518
Training and Development
35- 640 - 3482 -2044
1,600
Revenues
DMV Alcohol Enforcement FYI - Grant
35- 640 - 3482 -3482
21,440
DMV Alcohol Enforcement FYI - Local
35 -640- 3482 -3483
1,518
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: 2016 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant
Background:
The Virginia Department of Motor Vehicles (DMV) is the administering agency for
pass- through funds provided by the United States Department of Transportation
for highway safety projects in Virginia. DMV offers these funds to successful
applicants for activities which improve highway safety in Virginia. The Police
Department regularly applies for grant funding under this program.
The Police Department has been awarded $21,440 in funding to be used for traffic
enforcement targeting alcohol impaired drivers. This funding will allow the
Roanoke Police Department to fund overtime traffic enforcement and send officers
to traffic safety training. There is a required SO% in -kind match of $10,720
associated with this award that will be satisfied through the Police Department's
expenditure on motor fuel and vehicle operation. The grant specifically does not
allow FICA related to overtime therefore this related necessary expense will be
included as a voluntary cash match of $1,518.
Recommended Action:
Accept the 2016 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant
described above and authorize the City Manager to execute the grant agreement
and any related documents; all such documents to be approved as to form by the
City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $22,958 consisting of $21,440 in grant revenue and $1,518 in a cash
match to be transferred from the grant match account and appropriate funding in
the same amount into accounts to be established by the Director of Finance in the
Grant Fund.
ltopher P. Morrill
City Manager
UDistribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara Dameron, Director of Finance
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40348 - 092115.
A RESOLUTION authorizing the application and acceptance of the 2016 Department of
Motor Vehicles Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant to the
City from the Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the 2016 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant in the amount of
$3,200, to be used for traffic enforcement targeting pedestrian bicycle safety. This grant, which
requires a $1,600 in -kind match and a voluntary cash match of $245 by the City, is more
particularly described in the City Council Agenda Repot dated September 21, 2015.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST: Q
rnrk)_Y
R -nM V TYtlR10 Safety (Selective Enforcement - Pedestrian Bicycle Safety) Gram 2015 doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40349- 092115.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a pedestrian and bicycle traffic safety grant, amending and reordaining certain sections
of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Pedestrian /Bike FY16 - Grant
DMV Pedestrian /Bike FY16 - Local
35- 640 - 3488 -1003 $ 3,200
35- 640 - 3488 -1120 245
35- 640 - 3488 -3488 3,200
35- 640 - 3488 -3489 245
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
�ATTEST:
City Clerk. � lJ
Y�
v
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: 2016 DMV Traffic Safety (Selective Enforcement - Pedestrian
Bicycle Safety) Grant
Background:
The Virginia Department of Motor Vehicles (DMV) is the administering agency for
pass- through funds provided by the United States Department of Transportation
for highway safety projects in Virginia. DMV offers these funds to successful
applicants for activities which improve highway safety in Virginia. The Police
Department regularly applies for grant funding under this program.
The Police Department has been awarded $3,200 in funding to be used for traffic
enforcement targeting pedestrian bicycle safety. This funding will allow the
Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $1,600 associated with this award that will be
satisfied through the Police Department's expenditure on motor fuel and vehicle
operation. The grant specifically does not allow FICA related to overtime therefore
this related necessary expense will be included as a voluntary cash match of $245.
Recommended Action:
Accept the 2016 DMV Traffic Safety (Selective Enforcement - Pedestrian Bicycle
Safety) Grant described above and authorize the City Manager to execute the
grant agreement and any related documents; all such documents to be approved
as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $3,445 consisting of $3,200 in grant revenue and $245 in a cash
match to be transferred from the grant match account and appropriate funding in
the same amount into accounts to be established by the Director of Finance in the
Grant Fund.
hrist her P. Moil)
(I{(/ �- ill -
n City Manager
UDistribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara Dameron, Director of Finance
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40350- 092115.
A RESOLUTION authorizing the application and acceptance of the 2016 Department of
Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant to the City from the
Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the 2016 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Speed) Grant in the amount of $13,440, to be used for
traffic enforcement targeting drivers who are speeding. This grant, which requires a $6,720 in-
kind match and a voluntary cash match of $1,029 by the City, such being more particularly
described in the City Council Agenda Report dated September 21, 2015,
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney,
3. The City Manager is further directed to famish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
Alf EST
r,
City Clerk \..
R -DMV haft Safety (Selective Enforcement - Speed) Gntm 2015.AOc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40351- 092115.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a speed enforcement traffic safety grant, amending and reordaining certain sections of
the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Speed FYI - Grant
DMV Speed FYI - Local
35- 640 - 3486 -1003 $ 13,440
35- 640 - 3486 -1120 1,029
35- 640 - 3486 -3486 13,440
35- 640 - 3486 -3487 1,029
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
_r._ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: 2016 DMV Traffic Safety (Selective Enforcement - Speed) Grant
Background:
The Virginia Department of Motor Vehicles (DMV) is the administering agency for
pass- through funds provided by the United States Department of Transportation
for highway safety projects in Virginia. DMV offers these funds to successful
applicants for activities which improve highway safety in Virginia. The Police
Department regularly applies for grant funding under this program.
The Police Department has been awarded $13,440 in funding to be used for traffic
enforcement targeting drivers who are speeding. This funding will allow the
Roanoke Police Department to fund overtime traffic enforcement. There is a
required SO% in -kind match of $6,720 associated with this award that will be
satisfied through the Police Department's expenditure on motor fuel and vehicle
operation. The grant specifically does not allow FICA related to overtime therefore
this related necessary expense will be included as a voluntary cash match of
$1,029.
Recommended Action:
Accept the 2016 DMV Traffic Safety (Selective Enforcement - Speed) Grant
described above and authorize the City Manager to execute the grant agreement
and any related documents; all such documents to be approved as to form by the
City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $14,469 consisting of $13,440 in grant revenue and a $1,029 cash
match to be transferred from the grant match account and appropriate funding in
the same amount into an account to be established by the Director of Finance in
the Grant Fund.
�_---
hrista er P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara Dameron, Director of Finance
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN TILE COUNCIL OF THE: CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40352- 092115.
A RESOLUTION authorizing the application and acceptance of the 2016 Department of
Motor Vehicles Traffic Safety (Selective Enforcement - Occupant Protection) Grant to the City
from the Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the 2016 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Occupant Protection) Grant in the amount of $11,200, to
be used for traffic enforcement targeting occupant protection. This grant, which requires a
$5,600 in -kind match and a voluntary cash match of $857 by the City, is more particularly
described in the City Council Agenda Report dated September 21, 2015.
2. The City Manager acid the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may he required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST:
a�w� D�n�N✓
City Clerk
R -DM V TrnfOC 5nfry (Seleative r3 rmceme111- Ottupent Pm4Gion) Gmm 20J5.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40353- 092115.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an occupant protection traffic safety grant, amending and reordaining certain sections of
the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages 35- 640- 3484 -1003
FICA $ 11,200
Revenues 35- 640- 3484 -1120 857
DMV Occupant Protection FY16 - Grant 35- 640 - 3484 -3484 11,200
DMV Occupant Protection FY16 - Local 35- 640 - 3484 -3485
857
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: 2016 DMV Traffic Safety (Selective Enforcement - Occupant
Protection) Grant
Background:
The Virginia Department of Motor Vehicles (DMV) is the administering agency for
pass- through funds provided by the United States Department of Transportation
for highway safety projects in Virginia. DMV offers these funds to successful
applicants for activities which improve highway safety in Virginia. The Police
Department regularly applies for grant funding under this program.
The Police Department has been awarded $11,200 in funding to be used for traffic
enforcement targeting Occupant protection. This funding will allow the Roanoke
Police Department to fund overtime traffic enforcement. There is a required 50%
in -kind match of $5,600 associated with this award that will be satisfied through
the Police Department's expenditure on motor fuel and vehicle operation. The
grant does not allow FICA related to overtime therefore this related necessary
expense will be included as a voluntary cash match of $857.
Recommended Action:
Accept the 2016 DMV Traffic Safety (Selective Enforcement - Occupant Protection)
Grant described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as to
form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $12,057 consisting of $11,200 in grant revenue and an $857 cash
match to be transferred from the grant match account and appropriate funding in
the same amount into accounts to be established by the Director of Finance in the
Grant Fund.
- =- - -------- -- - --- �U
Imo/' opMorrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara Dameron, Director of Finance
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)653-2541
Fax: (540) 653 -1145
Email: derkr�Jiroanokeva.go,. CECELIAT. WEBB, CMC
tl'1'I(PIIANI E M. MOON REYNOLDS, MMC
City Clm k Acting Deputy City Clerk
September 22, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am enclosing copy of Resolution No. 40354-092115 approving the 2014 - 2015 HUD
Consolidated Annual Performance and Evaluation Report (CAPER) regarding the
United States Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) program; and authorizing you to submit the CAPER
to HUD.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 21, 2015; and is in full force and effect
upon its passage.
Sincerely,
Stephanie M. Moon Reynolds, C
City Clerk
Enclosure
pc: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Keith Holland, Community Resources Program Administrator
I
IN TI W COUNCIL OE' TI IF CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40354- 092115.
A RESOLU'T'ION approving the 2014 -15 1IUD Consolidated Annual Performance and Evaluation
Report (CAPER) regarding the United States Department of Housing and Urban Development (HUD)
Community Development Block Grain (CDBG) program; and authorizing the City Manager to submit the
CAPER to HUD.
WHEREAS, tie City of Roanoke regularly receives HUD and CDBG grant monies each year to use in
HUD funded connnunity service programs;
WHEREAS, HUD requires each locality receiving such fluids to develop a Consolidated Annual
Performance and Evaluation Report (CAPER) that includes a review of the specific community development
and housing activ ities that were undertaken during the recently concluded program /fiscal year and identify the
amount of finding that benefited low -to- moderate income persons; and
WHEREAS, as described in the City Council Agenda Report dated September 21, 2015, the CAPER
was made available to the public August 10, 2015 through September 10, 2015 for review and public
comment, and a properly advertised public hearing was held on September 8, 2015 to receive public
comments, and no comments were made.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
City Council hereby approves the CAPER attached to the City Council Agenda Report
dated September 21, 2015.
2. The City Manager is hereby authorized, for and on behalf of the City, to execute the
CAPER, and to submit same to HUD by September 28, 2015.
ATTEST:
City CIQ)k.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: Approval of 2014 -15 Consolidated Annual Performance and
Evaluation Report for US Department of Housing and Urban
Development
Background:
Each year the City is required to develop a Consolidated Annual Performance and
Evaluation Report (CAPER) for submission to HUD which includes a review of the
specific community development and housing activities that were undertaken
during the recently concluded program / fiscal year, and identifies the amount of
funding that benefited low -to- moderate income persons. Once the CAPER is
drafted, HUD requires that the draft be made available to the public for a 30 day
review and comment period prior to its finalization and submittal to HUD.
The City made the draft CAPER available to the public through a variety of means,
including the City's website, by mail to citizens upon request, at the City Municipal
Building, at the City's Main Branch library, and at the Roanoke Redevelopment and
Housing Authority's Executive Offices. This year the 30 day public comment period
on the draft CAPER began on August 10, 2015 and ended on September 10, 2015.
No comments were received during this period. City Council held a public hearing
to receive public comment on the CAPER during its September 8, 2015 regular
meeting, with no comments being heard at that time. On September 21, 2015, the
City Council should consider approval of the CAPER and authorize its submission
by the City Manager to HUD. The deadline for the CAPER to be received by HUD is
September 28, 2015.
Recommended Action:
Approve the 2014-15 HUD Consolidated Annual Performance and Evaluation Report
(CAPER), and direct the City Manager or his designee to submit the CAPER to the
Richmond Field Office of the US Department of Housing and Urban Development
prior to September 28, 201 S.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Chris Chittum, Director, Planning Building and Development
Keith Holland, Community Resources Program Administrator
City of Roanoke, Virginia
2014 -2015 Consolidated Annual Performance and Evaluation
Report (CAPER)
for the HUD Community Resources Division
CAPER
OMB control No 2500u117(eep_ 07/31 /2015)
CR -05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
During program year 2014, the City of Roanoke continued to focus on activities that benefitted the West End Target Area. In addition, the city
began the transition to a new targeted area in the Melrose- Orange corridor. Several major initiatives were begun this year, including the 13th
Street Infrastructure Project which is a $1.3 million infrastructure improvement project that will benefit the West End NRSA. Habitat for
Humanity and Community Housing Partners both created new homeownership opportunities for low- income households in the West End NRSA.
Additionally, the city completed several emergency home repair programs and minor rehabilitations for owner - occupied housing as well as five
public services benefitting low- income households.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes /objectives, goal outcome indicators, units of measure, targets, actual
outcomes /outputs, and percentage completed for each of the grantee's program year goals.
Goal
Category
Source/
Indicator
Unit of
Expected
Actual—
Percent
Expected
Actual—
Percent
Amount
Measure
—
Strategic
Complete
—
Program
Complete
Strategic
Plan
Program
Year
Plan
Year
2013 Goal-
Non- Housing
Housing Code
Household
Code
Community
Enforcement /Foreclosed
Housing
7500
0
0.00%
Enforcement
Development
Property Care
Unit
CAPER
OMB Control No: 2506 -0117 (ex, 07 /31/2015)
2013 Goal -
Demolition
Buildings Demolished
Buildings
4
13
Demolition
325.00%
2013 Goal -
Household
Down Payment
Affordable
Homeowner Housing
Housing
15
0
10
Assistance
Housing
Added
Unit
Program
2013 Goal -
Direct Financial
Down Payment
Affordable
Households
Assistance to
40
0
Assistance
Housing
Assisted
0.00%
Homebuyers
Program
2013 Goal - New
Household
Affordable
Homeowner Housing
Homeownership
Housing
8
13
0
9
Housing
Added
162.50%
Construction
Unit
2013 Goal - New
Household
Affordable
Homeowner Housing
Homeownership
Housing
6
0
2
Housing
Rehabilitated
Construction
Unit
2013 Goal - New
Household
Affordable
Housing for Homeless
Homeownership
Housing
0
0
0
Housing
added
Construction
Unit
2013 Goal- New
Household
Affordable
Housing for People with
Homeownership
Housing
0
0
0
Housing
HIV /AIDS added
Construction
Unit
CAPER
OMB Control No: 2506 0117 (exp. 07/31/2015)
2013 Goal -
Program
Administration
Other
Other
1
0
0.00%
Administration
2013 Goal -
Public Facility or
Public Facilities
Non - Housing
Infrastructure Activities
Persons
and
Community
otherthan
3500
21662
Assisted
618.91%
Infrasturcture
Development
Low /Moderate Income
Improvements
Housing Benefit
Public service activities
2013 Goal-
Homeless
otherthan
Persons
Public Services
Non - Homeless
20
309
Low /Moderate Income
Assisted
1,545.00%
Funding
Special Needs
Housing Benefit
2013 Goal-
Homeless
Public service activities
Households
Public Services
Non - Homeless
for Low /Moderate
50
0
Assisted
0.00%
Funding
Special Needs
Income Housing Benefit
2013 Goal -
Household
Affordable
Rental units
Rehabilitation
Housing
0
Housing
rehabilitated
Program
Unit
2013 Goal -
Household
Affordable
Homeowner Housing
Rehabilitation
Housing
50
28
0
22
Housing
Rehabilitated
56.00%
Program
Unit
CAPER
OMB Control No 2506 0117 (exp. 07/31/20151
2014 Goal-
Non - Housing
Housing Code
Household
Code
Community
Enforcement /Foreclosed
Housing
7500
0
0.00%
Enforcement
Development
Property Care
Unit
2014 Goal -
Demolition
Buildings Demolished
Buildings
4
13
Demolition
325.00%
2014 Goal -
Household
Down Payment
Affordable
Homeowner Housing
Housing
15
0
10
Assistance
Housing
Added
Unit
Program
2014 Goal -
Direct Financial
Down Payment
Affordable
Households
Assistance to
40
0
Assistance
Housing
Assisted
0.00%
Homebuyers
Program
2014 Goal - New
Household
Affordable
Homeowner Housing
Homeownership
Housing
8
13
0
9
Housing
Added
162.50%
Construction
Unit
2014 Goal - New
Household
Affordable
Homeowner Housing
Homeownership
Housing
6
0
2
Housing
Rehabilitated
Construction
Unit
2014 Goal - New
Household
Affordable
Housing for Homeless
Homeownership
Housing
0
0
0
Housing
added
Construction
Unit
CAPER
OMB Control No 2506 -0117 (exp. 07/31/2015(
2014 Goal - New
Household
Affordable
Housing for People with
Homeownership
Housing
0
0
0
Housing
HIV /AIDS added
Construction
Unit
2014 Goal -
Program
Administration
Other
Other
1
0
0.00%
Administration
2014 Goal -
Public Facility or
Public Facilities
Non - Housing
Infrastructure Activities
Persons
and
Community
otherthan
3500
21662
Assisted
618.91%
Infrasturcture
Development
Low /Moderate Income
Improvements
Housing Benefit
Public service activities
2014 Goal-
Homeless
otherthan
Persons
Public Services
Non - Homeless
20
309
Low /Moderate Income
Assisted
1,545.00%
Funding
Special Needs
Housing Benefit
2014 Goal-
Homeless
Public service activities
Households
Public Services
Non - Homeless
for Low /Moderate
50
0
Assisted
0.00%
Funding
Special Needs
Income Housing Benefit
2014 Goal -
Household
Affordable
Rental units
Rehabilitation
Housing
0
Housing
rehabilitated
Program
Unit
CAPER
oma control No: 250"117 (e.p. 02/31 /2015)
2014 Goal -
Household
Affordable
Homeowner Housing
Rehabilitation
Housing
50
28
0
22
Housing
Rehabilitated
56.00%
Program
Unit
Housing Code
Household
Code
Affordable
CDBG-
Housing
0
0
1433
0
Enforcement
Enforcement
Housing
$150000
0.00%
Property Care
Unit
Non - Housing
Facade
Commercial
CDBG:
Community
treatment /business
Business
0
0
4
0
Facade Program
$310000
0.00%
Development
building rehabilitation
CDBG:
Demolition
Buildings Demolished
Buildings
0
0
7
0
$75000
0.00%
Down Payment
Household
CDBG:
Homeowner Housing
Assistance
Housing
0
1
0
1
$200000
Added
Program
Unit
Down Payment
Direct Financial
CDBG:
Households
Assistance
Assistance to
0
14
32
14
$200000
Assisted
43.75%
Program
Homebuyers
Homeless
ESG:
Homeless Person
Persons
Homeless
0
0
30
0
Services
$140300
Overnight Shelter
Assisted
0.00%
Homeless
ESG:
Homelessness
Persons
Homeless
0
0
10
0
Services
$140300
Prevention
Assisted
0.00%
CAPER
OMB Control Na'. 25069117 (exp, 0]/31/2015)
CAPER
oMB Control No: 2506 0117 (exp. 07/31/2015)
Public Facility or
Public Facilities
Infrastructure Activities
and
CDBG:
Persons
other than
0
9654
3500
9654
Infrasturcture
$332387
Assisted
275.83%
Low /Moderate Income
Improvements
Housing Benefit
Public service activities
Homeless
Public Services
CDBG:
other than
Persons
Non - Nameless
0
401
240
401
Funding
$212262
Low /Moderate Income
Assisted
167.08%
Special Needs
Housing Benefit
Homeless
Public service activities
Public Services
CDBG:
Households
Non - Homeless
for Low /Moderate
0
0
30
0
Funding
$212262
Assisted
0.00%
Special Needs
Income Housing Benefit
Homeless
Public Services
CDBG:
Homelessness
Persons
Non - Homeless
0
72
0
72
Funding
$212262
Prevention
Assisted
Special Needs
CDBG:
Household
Rehabilitation
Affordable
$763667
Rental units
Housing
0
0
8
0
Program
Housing
/ HOME:
rehabilitated
0.00%
Unit
$593922
CDBG:
Household
Rehabilitation
Affordable
$763667
Homeowner Housing
Housing
0
0
0
0
Program
Housing
/HOME:
Added
Unit
$593922
CAPER
oMB Control No: 2506 0117 (exp. 07/31/2015)
Table 1-Accomplish ments — Program Year & Strategic Plan to Date
Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
Funding this year was used to address several priorities identified in the Consolidated Plan. The priorities addressed were: Rehabilitation (both
emergency and major rehabilitation); new homeownership; public services; infrastructure (three infrastructure activities were undertaken this
program year); public facilities (improvements were made to several public facilities); code enforcement and demolition; and down payment
assistance. Funding was adequate for the construction, rehabilitation, and services provided this year. CDBG funding expended this year on all
activities was $2,620,551.
CAPER
OMB Control No: 2506- 0117(exp. 07/31/2015)
CDBG:
Household
Rehabilitation
Affordable
$763667
Homeowner Housing
Housing
0
31
62
31
Program
Housing
/ HOME:
Rehabilitated
50.00%
Unit
$593922
Table 1-Accomplish ments — Program Year & Strategic Plan to Date
Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
Funding this year was used to address several priorities identified in the Consolidated Plan. The priorities addressed were: Rehabilitation (both
emergency and major rehabilitation); new homeownership; public services; infrastructure (three infrastructure activities were undertaken this
program year); public facilities (improvements were made to several public facilities); code enforcement and demolition; and down payment
assistance. Funding was adequate for the construction, rehabilitation, and services provided this year. CDBG funding expended this year on all
activities was $2,620,551.
CAPER
OMB Control No: 2506- 0117(exp. 07/31/2015)
CR -10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2— Table of assistance to racial and ethnic populations by source of funds
Narrative
CDBG, HOME, and ESG funding was utilized to benefit a variety of races and no one race was given
priority over another. All programs are operated as a first -come, first - served basis and are operated
regardless to race or ethnicity.
CAPER 10
OMB C.Mrd N. 25060117 leap. 07/31/2015)
CDBG
HOME
ESG
White
177
21
0
Black or African American
219
27
0
Asian
0
23
0
American Indian orAmencan Native
0
0
0
Native Hawaiian or Other Pacific Islander
0
0
0
Total
396
71
0
Hispanic
6
9
0
Not Hispanic
390
62
0
Table 2— Table of assistance to racial and ethnic populations by source of funds
Narrative
CDBG, HOME, and ESG funding was utilized to benefit a variety of races and no one race was given
priority over another. All programs are operated as a first -come, first - served basis and are operated
regardless to race or ethnicity.
CAPER 10
OMB C.Mrd N. 25060117 leap. 07/31/2015)
CR -15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds
Source
Resources Made
Available
Amount Expended
During Program Year
CDBG
Percentage of
0
1,198,515
HOME
Allocation
Allocation
142,345
E5G
7
8
107,668
Table 3 - Resources Made Available
Narrative
Much of the previous carryover funding that was available for use this year was expended during the
program year.
Identify the geographic distribution and location of investments
Target Area
Planned
Actual
Narrative
Percentage of
Percentage of
Description
Allocation
Allocation
Conservation / Rehabilitation Area
7
8
West End Target Area
WESTEND /MOUNTAIN VIEW NEIGHBORHOOD
Both HOME and
REVITALIZATION STRATEGY AREA
50
52
CDBG
Table 4 — Identify the geographic distribution and location of investments
Narrative
Most ofthe CDBG and all of the HOME funds allocated during the program year were programmed for
activities that benefitted the West End NR5A or Melrose- Orange Targeted Area. Total drawn during the
program yearthat benefitted the West End or Melrose - Orange targeted areas was: CDBG - $1,158,409;
HOME - $552,052. A total of $1,410,667.19 was allocated to Targeted Area benefits this year.
CAPER 11
OMB control Na: 25060117 (ex, 07/31/3035)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
Both CDBG and HOME funds were leveraged through the work of many of the city's subrecipients.
Habitat for Humanity matched HOME funds at a much greater rate than the required 25% match.
Table 5— Fiscal year Summary- HOME Match Report
CAPER
OMB Connor No 2506 -0117 (exp. 07/31 /2015)
12
Fiscal year Summary — HOME Match
1.
Excess match from prior Federal fiscal year
884,160
2.
Match contributed during current Federal fiscal year
276,130
3.
Total match available for current Federal fiscal year (Line 1 plus Line 2)
1,160,290
4.
Match liability for current Federal fiscal year
72,300
5.
Excess match carried over to next Federal fiscal year (Line 3 minus Line 4)
1,087,990
Table 5— Fiscal year Summary- HOME Match Report
CAPER
OMB Connor No 2506 -0117 (exp. 07/31 /2015)
12
Match Contribution for the Federal Fiscal Year
Project No. or
Date of
Cash
Foregone
Appraised
Required
Site
Bond
Total Match
Other ID
Contribution
(non- Federal
Taxes,Fees,
land /Real
Infrastructure
Preparation,
Financing
28,871
0
0
sources)
Charges
Property
Construction
Materials,
Donated labor
Habitat for
Humanity
Homeowners
hip Projects
06/30/2015
0
0
0
0
276,130
0
0
Table 6- Match Contribution for the Federal Fiscal Year
HOME MBE /WBE report
Program Income - Enter the program amounts for the reporting period
Balance on hand at begin-
Amount received during
Total amount expended
Amount expended for
Balance on hand at end of
ning of reporting period
reporting period
during reporting period
TBRA
reporting period
$
$
$
$
$
0
28,871
28,871
0
0
Table 7 - Program Income
CAPER
ome Control no: 3506- 0117 (ex, 0]y1/2015)
13
Minority Business Enterprises and Women Business Enterprises — Indicate the number and dollar value
of contracts for HOME projects completed during the reporting period
Total
Minority Business Enterprises
White Non -
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Contracts
Dollar
Amount
213,369
JO 0
0
0
213,369
Number
3
0
0
0
0
3
Sub- Contracts
Number
63
0
0
0
0
63
Dollar
Amount
213,369
0
0
0
0
213,369
Total
Women
Business
Enterprises
Male
Contracts
Dollar
Amount
213,369
0
213,369
Number
3
0
3
Sub- Contracts
Number
63
6
57
Dollar
Amount
213,369
2,700
210,669
Table 8 —Minority Business and Women Business Enterprises
CAPER
CMB Control No 2506-0117 (e.p- m /31 /2015)
14
Minority Owners of Rental Property— Indicate the number of HOME assisted rental property owners
and the total amount of HOME funds in these rental properties assisted
number of parcels acquired, and the cost of acquisition
Total
Minority Property Owners
White Non -
0
Hispanic
Alaskan
Asian or
Black Non-
Hispanic
Native or
Pacific
Hispanic
0
0
Households Temporarily
American
Islander
Relocated, not Displaced
0
0
Indian
Households
Total
Minority Property Enterprises
White Non -
Number
0
0
0
0
0
0
Dollar
Native or
Pacific
Hispanic
Amount
0
0
0
0
0
0
Table 9 — Minority Owners of Rental Property
Relocation and Real Property Acquisition — Indicate the number of persons displaced, the cost of
relocation payments, the
number of parcels acquired, and the cost of acquisition
Parcels Acquired
0
0
Businesses Displaced
0
0
Nonprofit Organizations
Displaced
0
0
Households Temporarily
Relocated, not Displaced
0
0
Households
Total
Minority Property Enterprises
White Non -
Displaced
Hispanic
Alaskan
Asian or
Black Non-
Hispanic
Native or
Pacific
Hispanic
American
Islander
Indian
Number
0
0
0
0
0
0
Cast
0
0
0
0
0
0
Table 10 —Relocation and Real Property Acquisition
CAPER 15
OMB Control Na: 2506 -01171ex, 07 /31/20151
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low- income, low- income,
moderate - income, and middle- income persons served.
Table 11— Number of Households
One -Year Goal
Actual
Number of Homeless households to be
provided affordable housing units
0
0
Number of Non - Homeless households to be
provided affordable housing units
0
18
Number of Special -Needs households to be
provided affordable housing units
0
0
Total
0
18
Table 11— Number of Households
Table 12 — Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
The city provided funding to several nonprofit agencies to complete rehabilitation of single family
homeownership projects as well as creation of affordable units through acquisition and rehabilitation or
CAPER 16
OMB Cantml N. 2506 -0117 (exp. 07 /31/2015)
One -Year Goal
Actual
Number of households supported through
Rental Assistance
0
0
Number of households supported through
The Production of New Units
0
6
Number of households supported through
Rehab of Existing Units
70
189
Number of households supported through
Acquisition of Existing Units
0
14
Total
70
209
Table 12 — Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
The city provided funding to several nonprofit agencies to complete rehabilitation of single family
homeownership projects as well as creation of affordable units through acquisition and rehabilitation or
CAPER 16
OMB Cantml N. 2506 -0117 (exp. 07 /31/2015)
construction. In addition, the city operated a down payment assistance program, benefitting 14 low-
income households. The city surpassed the estimated number of households to be assisted due to
leveraging of partner financial status.
Discuss how these outcomes will impact future annual action plans.
Future action plans will still heavily focus on rehabilitation of single - family homeownership properties
but leveraged money will be used to determine the goal for affordable units.
Include the number of extremely low- income, low- income, and moderate - income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
CDBG Actual
HOME Actual
Extremely Low - income
is
0
Low - income
26
16
Moderate - income
30
8
Total
71
24
fable 13— Number of Persons Served
Narrative Information
The city focuses heavily on lower- income households for its rehabilitation efforts. Alternately, the
HOME program focuses on long -term affordability and assists low -to moderate- income households with
incomes able to sustain the maintenance needs of homeownership.
CAPER 17
OMB Control No 2506- 0117(t, 07/31/2015)
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The city's Homeless Assistance Team (HAT) provides street outreach services to the city's homeless
population. Through a centralized intake office conveniently located downtown near the bus terminal,
the HAT team reaches out to homeless individuals and families that are unsheltered to assess their
needs and provide solutions, including rapid- rehousing through the Council of Community Services.
Addressing the emergency shelter and transitional housing needs of homeless persons
The city's ESG funding was used to provide emergency shelter and rapid rehousing of homeless
individuals and families. See the ESG section for additional information.
Helping low- income individuals and families avoid becoming homeless, especially extremely
low- income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
The city partners with the Community Housing Resource Center, part of the Council of Community
Services, to provide homeless prevention services. CDBG and ESG funds were used to provide homeless
intervention programs to families in danger of becoming homeless. Through the coordination of a "No
Wrong Door" policy, each organization is equipped to assist individuals who are released from publicly
funded institutions in order to avoid homelessness.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The city has signed on to the Governor's challenge to end veteran homelessness by 2016. This has
CAPER 18
OMB Control No 2506- 0117 (exR 07/31/2015)
mostly been achieved in the Roanoke Valley. The city does not experience high levels of chronic
homelessness as there is adequate space in the city's emergency shelters. The focus of most of the E5G
funding received has been on rapid rehousing which has been effective in getting homeless persons into
affordable, sustainable housing.
CAPER 19
OMB Control No 35D6 -011] (exp. 0] /31/2015)
CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Roanoke has its public housing needs served by the Roanoke Redevelopment and Housing
Authority (RRHA). The RRHA is a separate public body from the city and, therefore, provides all of the
services to the citizens for housing choice voucher program, Section 8 program, and public housing. No
CDBG or HOME funds were invested this year in public housing activities and no additional public
housing units were created.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
RRHA encourages residents to become more involved in management by having the management of the
public housing units contained within the housing complexes themselves. Public housing households
are encouraged to participate in homeownership through the Family Self Sufficiency program that
provides Section 8 Housing Choice Voucher payments towards the household's mortgage payments
while the household receives job training and housing and budget counseling to ensure their success
through homeownership.
Actions taken to provide assistance to troubled PHAs
Not applicable as the RRHA is not designated as a troubled agency.
CAPER 20
ome control No, 2506 mv (ex, 07/31 /2015)
CR -35 - Other Actions 91.220(j) -(k); 91.320(1) -(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (1)
The Community Resources Division participated in the review of several plans during Program Year
2014, including the downtown master plan, amendments to the comprehensive plan, and the historic
programmatic agreement. In addition, the city participated in the Choice Neighborhoods plan for the
Melrose Avenue area and continues to seek out opportunities for input into restrictive policies and
procedures.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.3200)
The City was awarded Emergency Solutions Grant funding during the 2014 program year which helped
to address the underserved need of homelessness. In addition, funding was provided to Blue Ridge
Independent Living Center to provide home modification services for low- income disabled families in
order to allow them to remain in their homes. The city continues to provide training and outreach to
underserved populations to encourage homeownership and responsible rental housing practices.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
The City was awarded Emergency Solutions Grant funding during the 2014 program year which helped
to address the underserved need of homelessness. In addition, funding was provided to Blue Ridge
Independent Living Center to provide home modification services for low- income disabled families in
order to allow them to remain in their homes. The city continues to provide training and outreach to
underserved populations to encourage homeownership and responsible rental housing practices.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.3200)
In partnership with Habitat for Humanity in the Roanoke Valley, the city has endeavored to reduce the
number of poverty -level families through the provision of homeownership assistance and substantial
housing and budget counseling. A requirement for any CDBG or HOME funded down payment
assistance program is the provision of housing counseling which assists families to better plan for their
finances and, therefore, improve their financial situation through savings and equity buildup.
Actions taken to develop institutional structure. 91.220(k); 91.3200)
CAPER
ame Control No 2500 0117 (exp. m /s1 /2015)
21
Staff continued to receive training this year. Four staff members attended HUD Environmental Review
training at the Richmond Field Office. Three staff members also attended the Virginia Statewide
Neighborhood Conference. Cross training within the division continues on a regular basis to ensure that
all staff are knowledgable of all HUD rules and regulations.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City of Roanoke meets regularly with social service and public and private housing organizations in
conjunction with the Roanoke Regional Housing Network, Blue Ridge Interagency Council on
Homelessness, and the Housing Partnership. In addition, members of these types of organizations are
on the city's Fair Housing Board which provides training and interaction on fair housing and accessibility
issues to more than 400 individuals yearly.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
In order to overcome impediments to fair housing choice, the City of Roanoke has an active Fair Housing
Board that works to provide education and outreach on the topic of fair housing choice to local
residents and housing professionals. More than 400 people attended two trainings offered during the
program year, including more than 150 who attended a training concerning hoarding, the newest
disability in the DSM, V.
CAPER 22
omacontrol rvm 2S06 0117 lexp, 07/31 /201Si
CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furt herance
of the plan and used to ensure long -term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The Community Resources Division maintains a Risk Analysis policy that requires that each activity
undertaken with federal funds have a completed risk analysis worksheet. This worksheet determines
whether or not there must be on -site monitoring or whetherthe activity can receive desk monitoring.
All CDBG and HOME projects that have liens placed against the property have ownership and occupancy
verified annuallythrough a bulk mailing. This ensures thatthe properties remain the primary residence
of thefunding recipient. All ESG funded properties are monitored annually to ensure that theirfacilities
pass the necessary inspections and that those individuals residing in those facilities are protected.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
An advertisement was placed in the Roanoke Times newspaper on August 9, 2015 with a 30 day public
comment period commencing on August 30, 2015 and ending on September 10, 2015. This comment
period and advertisement corresponded with that which is denoted in the City's Citizen Participation
Plan. A public hearing was also held by City Council in conjunction with the Citizen Participation Plan on
September 8, 2015. No comments were received during the 30 day public comment period.
CAPER 23
ome Coovoi Nc: 25060717 (e.p_ 07/31 /2015)
CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in the program objectives during the program year. One change to the
programs made this year is to allow subrecipients to manage all CDBG rehabilitation projects. This frees
up staff time and allows professionals to manage client relations and to better manage the construction
process.
Does this Jurisdiction have any open Brownfields Economic Development No
Initiative (BEDI) grants?
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
CAPER
OMB Control No 2506 -011] (exp. 07/31/2015)
24
CR -50 - HOME 91.520(d)
Include the results of on -site inspections of affordable rental housing assisted under the
program to determine compliance with housing codes and other applicable regulations
Please list those projects that should have been inspected on -site this program year based upon
the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues
that were detected during the inspection. For those that were not inspected, please indicate
the reason and how you will remedy the situation.
There were no rental housing units inspected on site this program year.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(6)
HOME units were constructed this year by Habitat for Humanity in the Roanoke Valley and Community
Housing Partners. Habitat participates in affirmative marketing and has been very successful in reaching
out to the refugee and English as a Second Language populations. Marketing for the CHIP homes has
been completed through a variety of means, including in- person classes and printed marketing material.
All homes for sale by CHIP have been placed on the Multiple Listing Service (MILS) and marketed by a
licensed Realtor. Interpreters are provided when necessary to ensure equal access to housing.
Refer to IDIS reports to describe the amount and use of program income for projects,
including the number of projects and owner and tenant characteristics
During the program year, the city received $28,870.62 in program income from previous HOME
activities. All $28,870.62 was drawn during the 2014 program year. The program income was drawn for
the following activities: 1751- construction /rehabilitation of 4 new homes for homeownership by
Habitat for Humanity; 1787 - down payment assistance for low- income homeowner; 1718 - acquisition
and rehabilitation for three homes for new homeownership by Community Housing Partners; and 1816 -
rehabilitation of one home for homeownership by Habitat for Humanity.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES
ONLY: Including the coordination of LIHTC with the development of affordable housing).
91.320(j)
The City of Roanoke continues to operate the HOME program as a recapture program with shared
appreciation. The sharing of appreciation allows the city to reinvest that program income back into the
affordable housing programs and ensure more households can be assisted. The city also supported the
Roanoke Redevelopment and Housing Authority this program year in its submission of the Choice
CAPER 25
OMB Contro l No 2506- 0111(,, 07/31/2015)
Neighborhoods Grant which would have provided for several hundred affordable rental units.
CAPER
OMB Ccrtrol No 2506 0117 (exR 07/31 /2015)
26
CR -60 - ESG 91.520(g) (ESG Recipients only)
ESG Supplement to the CAPER in a -snaps
For Paperwork Reduction Act
1. Recipient Information —All Recipients Complete
Basic Grant Information
Recipient Name ROANOKE
Organizational DUNS Number 006704316
EIN /TIN Number 546001569
Indentify the Field Office RICHMOND
Identify CoC(s) in which the recipient or Roanoke City & County /Salem CoC
subrecipient(s) will provide ESG assistance
ESG Contact Name
Prefix
Mr
First Name
keith
Middle Name
0
Last Name
Holland
Suffix
0
Title
Budget Team Leader
ESG Contact Address
Street Address 1
215 Church Avenue
Street Address 2
Room 305 North
City
Roanoke
State
VA
ZIP Code
24011 -
Phone Number
5408536404
Extension
0
Fax Number
5408536597
Email Address
keeith.holland @roanokeva.gov
CAPER 27
OM9 Control No 2506 0117 (exp. 07/31/3015)
ESG Secondary Contact
Prefix
First Name
Last Name
Suffix
Title
Phone Number
Extension
Email Address
2. Reporting Period —All Recipients Complete
Program Year Start Date 07/01/2014
Program Year End Date 06/30/2015
3a. Subrecipient Form— Complete one form for each subrecipient
Subrecipient or Contractor Name: ROANOKE
City: Roanoke
State: VA
Zip Code: 24011, 1517
DUNS Number: 006704316
Is Subrecipient a victim services provider: N
Subrecipient Organization Type: Unit of Government
ESG Subgrant or Contract Award Amount: 5000
CAPER
ame Control No 2506n117 (exp. 07/31/3015)
Subrecipient or Contractor Name: COUNCIL OF COMMUNITY SERVICES
City: Roanoke
State: VA
Zip Code: 24004, 0598
DUNS Number: 926483611
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Other Non - Profit Organization
ESG Subgrant or Contract Award Amount: 62500
Subrecipient or Contractor Name: Family Promise Emergency Shelter
City: Salem
State: VA
Zip Code: 24153, 3758
DUNS Number: 153503862
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Other Non- Profit Organization
ESG Subgrant or Contract Award Amount: 26500
Subrecipient or Contractor Name: Roanoke Valley Student Trouble Center, Inc. d /b /a Trust House
City: Roanoke
State: VA
Zip Code: 24016, 3920
DUNS Number: 011548224
Is subrecipient a victim services provider: N
Subrecipient Organization Type: Other Non - Profit Organization
ESG Subgrant or Contract Award Amount: 34203
CAPER 29
OMB C.nArol N... 2506 0117 leap. 07/31/2015)
CR -65 - Persons Assisted
4. Persons Served
4a. Complete for Homelessness Prevention Activities
Number of Persons in
Households
Total
Adults
39
Children
2
Don't Know /Refused /Other
0
Missing Information
0
Total
41
Table 14— Household Information for Homeless Prevention Activities
4b. Complete for Rapid Re- Housing Activities
Number of Persons in
Households
Total
Adults
9
Children
4
Don't Know /Refused /Other
0
Missing Information
0
Total
13
Table 15 — Household Information for Rapid Re- Housing Activities
4c. Complete for Shelter
Number of Persons in
Households
Total
Adults
153
Children
61
Don't Know /Refused /Other
0
Missing Information
0
Total
214
Table 16 — Shelter Information
CAPER 30
OMB Control Nn 2506 -0117 (exp. 07/31 /2015)
4d. Street Outreach
Number of Persons in
Households
Total
Adults
0
Children
0
Don't Know /Refused /Other
0
Missing Information
0
Total
0
Table 17 — Household Information for Street Outreach
4e. Totals for all Persons Served with ESG
Number of Persons in
Households
Total
Adults
179
Children
67
Don't Know /Refused /Other
0
Missing Information
0
Total
246
Table 18 — Household Information for Persons Served with ESG
5. Gender — Complete for All Activities
Table 19— Gender Information
CAPER 31
OMB Control No 2506 Om leap. 07/31 /2015)
Total
Male
151
Female
95
Transgender
0
Don't Know /Refused /Other
0
Missing Information
0
Total
246
Table 19— Gender Information
CAPER 31
OMB Control No 2506 Om leap. 07/31 /2015)
6. Age — Complete for All Activities
Table 20 - Age Information
7. Special Populations Served — Complete for All Activities
Number of Persons in Households
Subpopulation
Total
Under 18
67
18 -24
13
25 and over
166
Don't Know /Refused /Other
0
Missing Information
0
Total
246
Table 20 - Age Information
7. Special Populations Served — Complete for All Activities
Number of Persons in Households
Subpopulation
Total
Total Persons
Total Persons
Total
Served-
Served - RRH
Persons
Prevention
Served in
Emergency
Shelters
Veterans
96
0
5
83
Victims of Domestic
Violence
39
0
3
34
Elderly
10
0
0
10
HIV /AIDS
2
0
1
1
Chronically Homeless
48
0
2
36
Persons with Disabilities:
Severely Mentally
III
126
0
5
105
Chronic Substance
Abuse
106
0
5
84
Other Disability
104
0
7
87
CAPER 32
OMB Control Na'. 2506- 0117 (efp. 07/31 /2015)
Persons with Disabilities:
Total
(Unduplicated if
possible)
246
0
28
440
Table 21— Special Population Served
CAPER
OMB Control No 2506 D117 (eap. 07/31 /2015)
33
CR -70— ESG 91.520(g) - Assistance Provided and Outcomes
10. Shelter Utilization
Number of New Units -Rehabbed
0
Number of New Units -Conversion
0
Total Number of bed- nights available
0
Total Number of bed - nights provided
0
Capacity Utilization
0.00%
Table 22 — Shelter Capacity
11. Project Outcomes Data measured under the performance standards developed in
consultation with the CoC(s)
Outcome Statement (Homeless Prevention): By providing financial assistance, at least 60% of all eligible
households will remain in permanent housing and achieve sustainability of decent housing and a
suitable living environment.
Result: Of the p individuals assisted, all (100 %) were able to remain in their homes.
CAPER 34
OMB Control N. 2506 -0117 e, 07/31/2015)
CR -75 — Expenditures
11. Expenditures
11a. ESG Expenditures for Homelessness Prevention
Table 23 —ESG Expenditures for Homelessness Prevention
11b. ESG Expenditures for Rapid Re- Housing
Dollar Amount of Expenditures in Program Year
2012
2013
2014
Expenditures for Rental Assistance
0
0
0
Expenditures for Housing Relocation and
Stabilization Services- Financial Assistance
0
0
0
Expenditures for Housing Relocation &
Stabilization Services - Services
0
0
0
Expenditures for Homeless Prevention under
Emergency Shelter Grants Program
0
0
33,946
Subtotal Homelessness Prevention
0
0
33,946
Table 23 —ESG Expenditures for Homelessness Prevention
11b. ESG Expenditures for Rapid Re- Housing
Table 24 —ESG Expenditures for Rapid Re- Housing
CAPER 35
OMB Control No 2506-0117 (exp. 07/31 /2015)
Dollar Amount of Expenditures in Program Year
2012
2013
2014
Expenditures for Rental Assistance
0
0
0
Expenditures for Housing Relocation and
Stabilization Services- Financial Assistance
0
0
0
Expenditures for Housing Relocation &
Stabilization Services - Services
0
0
0
Expenditures for Homeless Assistance under
Emergency Shelter Grants Program
0
0
26,936
Subtotal Rapid Re- Housing
0
0
26,936
Table 24 —ESG Expenditures for Rapid Re- Housing
CAPER 35
OMB Control No 2506-0117 (exp. 07/31 /2015)
11c. ESG Expenditures for Emergency Shelter
Table 25 - ESG Expenditures for Emergency shelter
lld. Other Grant Expenditures
Dollar Amount of Expenditures in Program Year
2014
2012
2013
2014
Essential Services
0
0
0
Operations
0
0
40,568
Renovation
0
0
0
Major Rehab
0
0
0
Conversion
0
0
0
Subtotal
0
0
40,568
Table 25 - ESG Expenditures for Emergency shelter
lld. Other Grant Expenditures
Table 26 - Other Grant Expenditures
lle. Total ESG Grant Funds
Total ESG Funds Expended 2012
Dollar Amount of Expenditures in Program Year
2014
2012
2013
2014
HMIS
0
0
6,000
Administration
0
0
3,500
Street Outreach
0
0
5,000
Table 26 - Other Grant Expenditures
lle. Total ESG Grant Funds
Total ESG Funds Expended 2012
2013
2014
110,950 0
0
110,950
Fable 22 - Total ESG Funds Expended
11f. Match Source
CAPER
Coos Control NO: 2506 0117 (exp. 07/31/2015)
36
2012
2013
2014
Other Non -ESG HUD Funds
0
0
8,500
Other Federal Funds
0
0
0
State Government
0
0
0
Local Government
0
0
0
Private Funds
0
0
94,000
CAPER
Coos Control NO: 2506 0117 (exp. 07/31/2015)
36
Other
0
0
26,500
Fees
0
0
0
Program Income
0
0
0
Total Match Amount
0
0
129,000
Table 28 - Other Funds Expended on Eligible ESG Activities
11g. Total
Total Amount of Funds
2012
2013
2014
Expended on ESG
Activities
239,950
0
0
239,950
Table 29 -Total Amount of Funds Expended on ESG Activities
CAPER 37
OMB control No 2506- 0117 (exp. 07/31/3015)
e CITY COUNCIL REPORT INFORMATION ONLY
To: Honorable Mayor and Members of City Council
Date: September 21, 2015
Subject: Library System Statistics for FY -15
Attached is a report from the Department of Libraries which summarizes various
measurements of activities in the system for Fiscal Year 2015 which ended June 30`h.
On page One, the report illustrates in summary form that the number of programs
offered during the fiscal year increased, while overall attendance and participation in
such programs increased dramatically by approximately 60% due in part to the
reopening of Main Library during this time period. Door counts at the Library
branches and Main Library which had remained relatively steady between 2009 and
2013, dropped in 2014 with the closure of Main Library for renovation. However,
those counts rebounded slightly last fiscal year due to the reopening of Main Library
downtown, while at the same time Raleigh Court Branch was being closed for
renovation. Even with the transition of Main Library and Raleigh Court Branches
during the year, total material circulation increased slightly, primarily due to a 19%
increase in Ebook /Electronic material circulation. Ebook circulation has
approximately doubled since its inception in FY -2012.
On page Two of the attached, Library staff analyzed utilization patterns for the most
recent time period (8 months) since Main Library has reopened. As illustrated on
the chart, in the first 8 months since the reopening of Main Library, levels of
participation increased significantly as compared to the same 8 month period in
2011 -2012. Circulation of children's materials increased by over 100 %; door count
increased by almost 26 %; and increases have been noted in circulation of both young
adult and adult materials.
Page Three illustrates a week by week summary of the participation levels of this
Summer's "Feed and Read" program which was highlighted in a presentation to City
Council at its September 8, 2015 meeting.
Should you have any questions about this report, please do not hesitate to contact
me.
----------------------- v � f
BRIAN TOWNSEND
Assistant City Manager
Roanoke Public Libraries - Statistics
Program Numbers
irculation
2003-
2004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
2014-
Total Programs Offered
2004
2005
2006
2007
2006
2009
2010
2011
2012
2013
2014
2015
Total Programs
175
300
475
727
1069
1,690
1,893
3,300
4,010
4,330
4,403
4,519
Program Attendance
irculation
2003-
2004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
22004
ffttendance
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
otal Doorcount
4,176
5,716
11,465
13,501
23,495
45,695
35,616
42,624
46,978
47,270
509,963
530,295
IT otal Circulation
320,446
414,209
470,990
517,428
564,574
2
950,385
950,741
Door Count Totals
irculation
2003-
2004-
2005-
2006-
2007-
2008
-
2009-
2010-
2011-
2012-
2013-
2014 -
Door Count
2004
2005
2006
2007
1
8
470,034
2010
2011
2012
2013
2014
2015
otal Doorcount
328,228
424,279
496,406
548,436
E2007-
29
E659,845
659,575
659,672
660,559
686,196
509,963
530,295
Circulation
irculation
2006-
2007
2007-
2008
2008-
2009
2009-
2010
2010-
2011
2013-
2014
2014 -
2015
irculation
320,428
413,515
470,034
516,649
552,534
8
M308928,872
847,603
828,135
book Circulation
f299,913
f293,664
E306,215
0
0
0
0
0
4
102782
122,606
IT otal Circulation
320,446
414,209
470,990
517,428
564,574
2
950,385
950,741
Main Library 8 month comparison 2011 - 2015
October 2011 -June October 2012 -June October 2013 -June October 2014 -June
Difference since
2012 2013 2014 2015
2011
Adult Circulation
78,994
76,214
Library
89,354
13.1% :'
Children Circulation
15,536
15,266
32,416
108.7%
Young Adult Circulation
8,458
6,871
9,815
16.0%
Closed
Door count
171,287
198,065
215,696
25.9%
New Library Card Users
1,227
1,151
1
Roanoke Public Libraries & YMCA of the Roanoke Valley Presents
Feed and Read
Lunches Served
Week 1
414
Week
421
Week 3
372
Week
501
Week5
486
Week
446
Week
526
Week
516
Week9
442
Total Lunches Served
4,124
mom mom
mom
on mm 0 mom
,ek2 Week Week Week Week Week Week Week
Total Lunches Served at Roanoke City Libraries in 2015 = 4,124
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
felephma: (54(1)853 -2541
Fax: (540) 853 -1145
0: ,m,il: dcrk;n4'ommkeva�nv ('E('BLIA'r.WLB11j MC
S'1'V I.11ANI F M. MOON REYNOLDS, MMC Aclii, 14pnly City ('ICrk
City Clerk
September 22, 2015
Cindy Poulton, Clerk
Roanoke City School Board
40 Douglass Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 40355 - 092115 to appropriate funding
from the Federal Government and the Commonwealth for various educational
programs, amending and reordaining certain sections of the 2015 - 2016 School Grant
Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 21, 2015; and is in full force and effect
upon its passage.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24012
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2015.
No. 40355- 092115.
AN ORDINANCE to appropriate funding from the Federal Government and the
Commonwealth for various educational programs, amending and reordaming certain sections of
the 2015 -2016 School Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2015 -2016 School Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows
Appropriations
Testing and Evaluation
302
-170-
3000-
1160-312K-61100-45584
- 3-03
$ 11,269
Equipment
302
-170-
3000-
1160
-312K-
61100 - 46650 -3 -03
1,988
Prof Other Prof Services
302-
110
- 1101-
1000
-137H-
61310 - 43313 -0 -nl
8,600
Teachers
302
-110
- 1102-
0210
-158K-
61100- 41121 -3 -05
33,090
Program Coordinator /Site Manager
302
- 110-1102
- 0210-158K
- 61100-41124-3-05
30,543
Activity Assistants
302-
110
-1102-
0210
-158K-
61100- 41141 -3 -05
46,693
Retiree Health
302
- 110-
1102
- 0210
-158K-
61100- 42200 -3 -05
16
Social Security
302-
110
- 1102
- 0210
-158K-
61100- 42201 -3 -05
7,514
VRS
302
- 110
- 1102
- 0210
-158K-
61100- 42202 -3 -05
188
Modical/Dental
302
-110
- 1102
- 0210
-158K-
61100- 42204 -3 -05
887
Group Life
302-
110
- 1102
- 0210
-158K-
61100- 42205 -3 -05
8
Contactetl Services
302
- 110
-1102-
0210
-158K-
61100- 43313 -3 -05
23,000
Travel - Mileage
302
-110
- 1102
- 0210
-158K-
61100- 45551 -3 -05
492
Travel -Fares
302
- 110
- 1102
- 0210
-158K-
61100- 45552 -3 -05
750
Travel - Meals B Lodging
302
- 110
- 1102-
0210
-158K-
61100- 45553 -3 -05
1,235
Pupil Transportation
302
- 110
- 1102
- 0210
-158K-
63200- 43343 -3 -05
25,000
Supplies
302-
110
- 1102
- 0210
-158K-
61100- 46614 -3 -05
5,765
Teachers
302
- 110
- 1102
- 0340
-149K-
61100- 41121 -3 -05
26,472
Program Coordinator /Site Manager
302
- 110
- 1102
- 0340
- 149K
- 61100 - 41124 - 3 - 05
24,434
Activity Assistants
302
-110-
1102
- 0340
-149K-
61100- 41141 -3 -05
37,354
Retiree Health
302
- 110
- 1102
- 0340
-149K-
61100 - 42200 -3 -05
8
Social Security
302
- 110-
1102-
0340
-149K-
61100- 42201 -3 -05
3,511
VRS
302
-110-
1102
- 0340 -149K-
61100- 42202 -3 -05
81
Medical/Dental
302-
110-
1102 -
0340 -149K-
61100- 42204 -3 -05
428
Group Life
302
-110-
1102-
0340 -149K-
61100- 42205 -3 -05
4
Contracted Services
302
- 110-
1102 -
0340 -149K-
61100- 43313 -3 -05
15,000
Tavel - Mileage
302
-110 -
1102 -
0340 -149K-
61100- 45551 -3 -05
492
Travel - Fares
302 -
110 -
1102 -
0340 -149K-
61100- 45552 -3 -05
750
Travel - Meals B Lodging
302 -
110 -
1102 -
0340 -149K-
61100- 45553 -3 -05
1,235
Pupil Transportation
302 -
110 -
1102 -
0340 -149K-
63200 - 43343 -3 -05
25,000
Supplies
302-
110 -
1102 -
0340 -149K-
61100- 46614 -3 -05
5,915
Teachers
302 -
110-
1102 -
0280 -139K-
61100- 41121 -3 -05
26,472
Program Coordinator /Site Manager
302 -
110 -
1102 -
0280 -139K-
61100- 41124 -3 -05
24,434
Activity Assstants
302 -
110 -1102-
0280 -139K-
61100- 41141 -3 -05
37,354
Retiree Health
302 -110-
1102 -
0280 -139K-
61100 - 42200 -3 -05
8
Social security
302-
110 -
1102 -
0280 -139K-
61100- 42201 -3 -05
3,511
VRS
302 -
110-
1102 -
0280 -139K-
61100- 42202 -3 -05
81
Medical /Dental
302-
110 -
1102 -
0280 -139K-
61100 - 42204 -3 -05
428
Group Life
302-
110 -
1102 -
0280 -139K-
61100- 42205 -3 -05
4
Contracted Services
302 -
110 -
1102 -
0280 -
139K �
61100 - 43313 - 3 - 05
30,173
Travel - Mileage
302 -110-
1102 -
0280 -139K-
61100- 45551 -3 -05
492
Travel - Fares
302-110-1102-
0280-139K-61100-45552-3
- 05
56
Tavel - Meals BLOtlginq
302 -
110 -
1102 -
0280 -139K-
61100 - 43553 -3 -05
1,235
Pupil Transportation
302 -
110 -
1102 -
0280 -139K-
63200 -43343 -3 -05
25,000
Supplies
302 -110 -1102- 0280 -139K- 61100- 46614 -3 -05
5,765
Teachers
302- 110 -1102- 0220 -148K -61100 -41121 -3 -05
33,090
Program Coordinator/Site Manager
302 - 110 - 1102 - 0220 -148K- 61100 -41124 -3 -05
30,543
Activity Assistants
302- 110 - 1102- 0220 -148K- 61100- 41141 -3 -05
46,693
Retiree Health
302 - 110- 1102- 0220 -148K- 61100 - 42200 - 3-05
8
Social Security
302- 110 -1102- 0220 -148K- 61100- 42201 -3 -05
3,511
VRS
302 - 110- 1102 - 0220 -148K- 61100- 42202 -3 -05
81
Medical /Dental
302 - 110 -1102 - 0220- 148K - 61100 - 42204 -3 - 05
428
Group Life
302 - 110 -11 02- 0220 -148K- 61100 - 42206 - 3 0
q
Contracted Services
302 -110 -1102- 0220 -148K- 61100- 43313 -3 -05
17,729
Travel - Mileage
302- 110 -1102 - 0220 -148K -61100 - 45551 -3 -05
492
Travel - Fares
302 - 110 - 1102 - 0220 -148K- 61100- 45552 -3 -05
750
Travel - Meals A Lodging
302 - 110- 1102 -0220 -148K- 61100- 45553 -3 -05
1,235
Pupil Tmosportaton
302- 110 -1102- 0220 -148K- 63200 - 43343 -3 -05
25,000
Supplies
302- 110 -1102 - 0220 -148K- 61100 - 46614 -3 -05
5,765
Teachers
302- 110- 1102 -0300 -123K- 61100- 41121 -3 -05
33,090
Program Coordinator/Site Manager
302 - 110- 1102 - 0300-123K-61100-41124-3-05
30,543
Activity Assistants
302 - 110- 1102- 0300 -123K- 61100- 41141 -3 -05
46,693
Retiree Health
302 -110- 1102 - 0300 -123K- 61100 - 42200 -3 -05
13
Social Security
302 -110- 1102- 0300 -123K- 61100- 42201 -3 -05
5,731
VRS
302 - 110 - 1102 - 0300 - 123K - 61100 - 42202 - 3 -05
133
Medical /Dental
302- 110 - 1102 - 0300 -123K- 61100- 42204 -3 -05
702
Group Life
302 - 110 - 1102 - 0300 -123K- 61100 - 42205 -3 -05
3
Contracted Services
302 -110 -1102- 0300 -123K- 61100- 43313 -3 -05
25,978
Travel - Mileage
302- 110 - 1102 - 0300 -123K- 61100- 45551 -3 -05
492
Travel - Fares
302- 110 -1102- 0300 -123K- 61100- 45552 -3 -05
750
Travel - Meals&Lodging
302 -110- 1102 - 0300 -123K- 61100- 45553 -3 -05
1,235
Pupil Transportation
302 - 110 - 1102 - 0300 - 123K - 63200 - 43343 - 3 - 05
25,000
Supplies
302 -110- 1102 -0300 -123K- 61100 - 46614 -3 -05
4,116
Teachers
302 -110- 1102 - 0420 -141K- 61100- 41121 -3 -05
33,090
Program Coordinator/Site Manager
302- 110- 1102 - 0420 -141K- 61100- 41124 -3 -05
30,543
Activity Assistants
302 -110- 1102 - 0420 -141K- 61100- 41141 -3 -05
46,693
Retiree Health
302 - 110 - 1102 0420 -141K- 61100- 42200 -3 -05
8
Social Security
302 - 110 - 1102 - 0420 -141K- 61100- 42201 -3 -05
3,511
VRS
302- 110- 1102- 0420 -141K- 61100- 42202 -3 -05
81
Medical /Dental
302 - 110 - 1102 -0420 -141K- 61100- 42204 -3 -05
428
Group Life
302 -110- 1102 - 0420 -141K- 61100- 42205 -3 -05
4
Contracted Services
302 - 110 -1102- 0420 -141K- 61100- 43313 -3 -05
25,918
Travel - Mileage
302 -110- 1102 - 0420 -141K- 61100 - 45551 -3 -05
492
Travel - Fares
302 - 110 - 1102 - 0420 -141K- 61100- 45552 -3 -05
750
Travel - Meals&Lodging
302- 110 - 1102- 0420 -141K- 61100- 45553 -3 -05
1,235
Pupil Transportation
302 -110- 1102 - 0420 -141K- 63200- 43343 -3 -05
25,000
Supplies
302- 110 - 1102- 0420 -141K- 61100- 46614 -3 -05
3,192
Teachers
302- 110- 1102 - 0430 -127K- 61100 - 41121 -3 -05
33,090
Program Coordinator /Site Manager
302 - 110 - 1102 - 0430 - 127K 161100 - 41124 - 3 - 05
30,543
Activity Assistants
302 -110 -1102- 0430 -127K 161100- 41141 -3 -05
46,693
Retiree Health
302 - 110 -1102 -0430 -127K 161100- 42200 -3 -05
8
Social Security
302 -110- 1102- 0430- 127K161100- 42201 -3 -05
3,511
VRS
302 - 110- 1102 - 0430 -127K 161100- 42202 -3 -05
81
Medical /Dental
302 - 110 - 1102 - 0430 - 127K 161100 - 42204 - - 05
928
Group Life
302- 110 - 1102 - 0430 -12]K 161100 - 42205 -3 -OS
4
Contracted Servtees
302 - 110 -1102 -0430- 127K161100- 43313 -3 -05
22,918
Travel - Mileage
302- 110- 1102 - 0430 -127K 161100 - 45551 - -05
492
Travel - Fares
302- 110 - 1102 - 0430 -127K 101100 - 45652 -3 -OS
750
Travel - Meals &Lodging
302- 110 - 1102 - 0430 -127K 161100- 45553 -3 -05
1,235
Pupil Transportaton
302 - 110 - 1102 - 0430 - 1271163200 - 43343 -3 -05
25,000
Supplies
302 -110- 1102- 0430 -127K 161100- 46614 -3 -05
3,912
Teachers
302- 110 - 1102 - 0350 -142K- 61100- 41121 -3 -05
33,090
Program CcordinatorSite Manager
302 - 110 -1102- 0350 -142K- 61100- 41124 -3 -05
Activity Assistants
302 -110- 1102 - 0350 -142K- 61100 - 41141 -3 -05
30,543
46,693
Retiree Health
302- 110 - 1102 - 0350 -142K- 61100- 42200 -3 -05
8
Social Securty
302 -110 - 1102 - 0350 -142K- 61100- 42201 -3 -05
3,511
VRS
302- 110- 1102 - 0350 -142K- 61100- 42202 -3 -05
81
Medical /Dental
302- 110 - 1102 - 0350 -142K- 61100- 42204 -3 -05
428
Group Life
302 -110- 1102 - 0350 -142K- 61100- 42205 -3 -05
4
Contracted Services
302- 110 - 1102 - 0350 -142K- 61100- 43313 -3 -05
25,918
Travel - Mileage
302-
110-
1102-
0350
-142K- 61100-
45551 -3
-05
492
Travel- Fares
302
110-
1102
- 0350
-142K- 61100
-45552 -3
-05
750
Travel -Meals B Lodging
302-
110
- 1102
- 0350
-142K 61100-
45553 -3
-05
1,235
Popil Transportation
302
-110
-1102-
0350
-142K- 63200-
43343 -3
-05
25,000
Supplies
302
- 110
-1102-
0350
-142K- 61100-
46614 -3
-05
3,192
Testing Fees
302
- 110
-0000-
1000
-107J- 61100-
45584 -3
-01
26,978
Revenues
State Grant Receipts
302
-000-
0000-
0000
-312K- 00000
- 32349-0-00
$ 13,257
Federal Grant Receipts
302
-000 -
0000
- 0000
- 137H - 00000
- 38365 - 0
-00
8,600
Federal Grant Receipts
302 -000
-
0000
- 0210
-158K- 00000-
38287 -0
-00
175,181
Federal Grant Receipts
302 -000-
0000-
0340 -149K-
00000-
38287 -0
-00
140,684
Federal Grant Receipts
302 -
000 -
0000 -
0280 -139K-
00000
- 38287 -0
-00
155,707
Federal Grant Receipts
302 -
000 -0000-
0220 -148K-
00000-
38287 -0
-00
165,329
Federal Grant Receipts
302 -000-
0000 -
0300 -123K-
00000-
38287 -0
-00
174,479
Federal Grant Receipts
302
-000
-0000 -
0420 -141K
-00000-
38287 -0
-00
170,945
Federal Grant Receipts
302 -
000 -
0000 -
0220 -127K-
00000-
38287 -0 -00
168,665
Led eral Grant Receipts
302 -
000 -
0000 -
0220 -
142K - 00000 -
38287 -0 -00
170,945
Federal Grant Receipts
302 -000-
0000-
0000 -107J-
00000-
38330 -0 -00
26,978
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. \.l
September 21, 2015
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on Tuesday, September 8,
2015, the Board respectfully requests that City Council approve the
following appropriation requests:
New Appropriations
Award
Information Technology Industry Certification
(CTE) 2015 -16
$ 13,257.46
Title IV -B Breckinridge Community Learning Center 2015 -16
$175,181.00
Title IV -B Addison Community Learning Center 2015 -16
$155,707.00
Title IV -B Lincoln Terrace Community Learning Center
2015 -16
$140,684.00
Title IV -B RAMS Community Learning Center 2015 -16
$165,329.00
Title IV -B Garden City Community Learning Center 2015 -16
$174,479.00
Title IV -B Hurt Park Community Learning Center 2015 -16
$170,945.00
Title IV -B Round Hill Community Learning Center 2015 -16
$168,665.00
Title IV -B Westside Community Learning Center 2015 -16
$170,945.00
Advanced Placement Test Fee Program 2015 -16
$ 26,978.00
Revised Appropriation Additional Award
Title III- A English Language Acquisition 2014 -2015 $ 8,600.00
On behalf of the School Board, thank you for your consideration.
Sincerely, P
Cindy H. Poulton
Clerk
pc: Dan Callaghan Rita D. Bishop
Chris Morrill Kathleen Jackson
Barbara Dameron Acquenatta Harris (w /details)
Suzanne P. Moore
It
Ll
ROANOKE CITY
PUBLIC SCHOOLS
School Board
Suzanne P. Moore
Chairman
Lori E. Vaught
Vice Chairman
Mark K. Cathey
William B. Hopkins, Jr.
Annette Lewis
Laura D. Rottenborn
Dick Willis
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
w..rcps.io p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 21, 2015
Subject: School Board Appropriation Request
Background
As the result of official School Board action at its September 8, 201 S meeting, the Board respectfully
requested that City Council appropriate funding as outlined in this report.
The Information Technology Industry Certifications (CTE) 2015 -16 grant of $13,257 provides
funding by the General Assembly to support students and teachers pursing Virginia Board of
Education approved technology industry certifications. This program will be fully reimbursed by
state funds and is for fiscal year 2016.
The Title III - English Language Acquisition 2014 -15 grant of $8,600 is an additional award funding
professional development in reading skills for the content area of English, mathematics and science
for secondary teachers and administrators. This is a continuing federal program.
The Title IV -B Breckinridge Community Learning Center 2015 -16 grant of $175,181; Title IV -B
Addison Community Learning Center 2015-16 grant of $155,707; Title IV -B Lincoln Terrace
Community Learning Center 2015 -16 grant of $140,684; Title IV -B Roanoke Academy for Math and
Science (RAMS) Elementary School Community Learning Center 2015 -16 grant of $165,329; Title
IV -B Garden City Elementary School Community Learning Center 2015 -16 grant of $174,479; Title
IV -B Hurt Park Elementary School Community Learning Center 2015-16 grant of $170,945; Title
IV -B Round Hill Elementary School Community Learning Center 2015-16 grant of $168,665; Title
IV -B Westside Elementary School Community Learning Center 2015-16 grant of $170,945; supports
the continuation and establishment of Community Learning Centers (CLC) in an effort to address
critical attendance, academic, and parental involvement needs in a safe, supervised, and nurturing
environment. The CLC's are designed to provide expanded learning opportunities after school and
during the summer that contribute to reducing violence and drug use while assisting students to
meet or exceed local and state standards in core academic subjects. The program will be fully
reimbursed by federal funds and will end September 30, 2017. This is a continuing program.
The Advanced Placement Test Fee Program 201 5 -16 grant of $26,978 provides funding for a
portion of the costs of AP testing fees paid by the school division on behalf of low income students
to increase the participation of low income students in Advance Placement classes and testing.
This is a continuing program and will be fully reimbursed by federal funds.
Recommended Action:
We recommend that Council concur with this report of the School Board and adopt the attached
budget ordinance to establish revenue estimates and to appropriate funding as outlined.
/ 4--,�—
Andrea F. Trent
Assistant Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
P. Steve Barnett, Assistant Superintendent for Operations, RCPS
Kathleen M. Jackson, Acting Chief Financial Officer, RCPS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnreir Avenue, S. W., Strife 456
Roanoke, Virginia 24011 -1536
'I'rle,Lmm: (540)853-2541
fm: (540)X53 -1145
P: —il: Clerk(nmannkevn.gnr CECELIA T. WEBB, CM('
.S'1'EPl1ANl li M. MOON 1MYNOLDS, MM( Aetlna, Depnty City Clerk
City Clerk
September 22, 2015
Kimberly A. Winn, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23214
Dear Ms. Winn:
I am enclosing copy of Resolution No. 40056- 092115 designating a Voting Delegate
and Alternate Voting Delegate for the Annual Business Session and meetings of the
Urban Section of the Virginia Municipal League and designating a Staff Assistant for
any meetings of the Urban Section.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 21, 2015; and is in full force and effect
upon its passage.
In addition,
I am also
enclosing the
completed "Certification of Voting Delegate and
Alternate —
Business
Session" and
"Urban Section: Delegates, Alternates and Staff
Assistants"
forms.
Sincerely,
44'v - .
Stephanie
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Drew Harmon, Municipal Auditor
Moon Reyno ds, MMC
IN T IF. COUNCIL OF TILE CITY OF ROANOKF, VIRGINIA
The 21st day of September, 2015.
No. 40356- 092115.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the
Annual Business Session and meetings ofthe Urban Section ofthe Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
For the Annual Business Session ofthe Virginia Municipal League to be held during-
the League's 2015 Annual Conference scheduled for October 4 - 6, 2015, and for any meetings ofthe
Urban Section held in conjunction with the Annual Conference of the League, The Honorable Anita
Price is hereby designated Voting Delegate, and The Honorable William Bestpitch is hereby
designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia Municipal League to beheld in
conjunction with the League's 2015 Annual Conference, Christopher Morrill, City Manager, shall be
designated Staff Assistant.
3. The City Clerk is directed to complete any forms required by the Virginia Municipal
League for designation of Voting Delegate, Alternate Voting Delegate, and Staff Assistant and to
forward such forms to the League.
ATTEST:
W� City Clerk. �,
ATTACHMENT A
NOTE: This form is to be returned by localities with populations over 35,000. Please return to
VML by September 21, 2015.
URBAN SECTION: DELEGATES ALTERNATES AND STAFF ASSISTANTS
Locality: City of Roanoke
Information Supplied by: Name Stephanie M. Moon Reynolds
Title City Clerk _..
Voting Delegate
Name The Honorable Anita J. Price
Title Coon ci it Member
_ --
Email: anita.price @roanokeva.gov _
Alternate Voting Delegate
Name The Honorable William D. Best itch
l'itle Council Member
Email: bill. bestpitch @roanokeva. eov _.
Staff Assistant
Name Christopher P. Morrill _.
Email: christopher.morrill@roanokeva.gov
Please return this form by 5:00 p.m. September 21, 2015 to
Virginia Municipal League
P. O. Box 12164
Richmond, VA 23241
Or Fax: 804/343 -3758