Loading...
HomeMy WebLinkAboutCouncil Actions 10-08-15LEA 40357 - 100815 JWESTERN'I REIN IA WATER AuTHORq- ROANOKE CITY COUNCIL WESTERN VIRGINIA WATER AUTHORITY OCTOBER 8, 2015 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 REVISED AGENDA ROII Call — CBII t0 Order. Council Member Bestpitch was absent; and Council Member Lea arrived late. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 on Saturday, October 10 at 4:00 p.m. and Sunday, October 11 at 4:00 p.m.; and video streamed by internet through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (5 -0) A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2- 3711 (A)(10), Code of Virginia (1950), as amended. (5 -0) A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where discussion in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended. (5 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. 1. Call to Order -- Roll Call of Western Virginia Water Authority. • Harvey Brookins, Jr., Chairman 2. Welcome and Opening Remarks. • Mayor Bowers • Chairman Brookins 3. Comments by Council /Authority Members. Council Member Lea arrived during the discussion (9:20 a.m.) 4. Recess /Adjourn. AT 10:09 A.M., THE INFORMAL SESSION WAS RECESSED. AT 10:48 A.M., THE INFORMAL SESSION RECONVENED AND THE FOLLOWING BRIEFINGS WERE HELD. BRIEFINGS: • Healthy Roanoke Valley Program - 30 minutes • Police Regional Crash Assistance Center - 30 minutes AT 12:43 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 8, 2015 2:00 P.M. CITY COUNCIL CHAMBER AGENDA I. Call to Order- -Roll Call. Council Member Bestpitch was absent. The Invocation was delivered by The Reverend Maurita J. Wiggins, Pastor, Valley Community Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Saturday, October 10 at 4:00 p.m. and Sunday, October 11 at 4:00 p.m.; and video streamed by internet through Rev.Net Technologies, Inc., at hftp: / /www.wrev.net. Council meetings are offered with closed captioning for the hearing impaired. Mayor Bowers announced that as an adjunct professor at Virginia Western Community College, he would need to leave prior to recessing the meeting due to a conflict in schedule since the regular Council meeting was rescheduled to Thursday, which is the same day that his classes are held. With concurrence from the Council, he further stated that items recommended for action by the Council would be taken out of order to ensure a majority vote. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. Uiawesiu I its Ac F. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE THURSDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL - APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: ARCHITECTURAL REVIEW BOARD (REGISTERED ARCHITECT) — ONE VACANCY FOUR -YEAR TERM OF OFFICE ENDING OCTOBER 1, 2019 BUILDING AND FIRE CODE OF APPEALS/AT-LARGE —TWO VACANCIES UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016 THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018 CITY OF ROANOKE FINANCE BOARD — ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016 ECONOMIC DEVELOPMENT AUTHORITY —ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING OCTOBER 20, 2017 HUMAN SERVICES ADVISORY BOARD — THREE VACANCIES (TWO) UNEXPIRED TERMS OF OFFICE ENDING NOVEMBER 30, 2016 AND NOVEMBER 30, 2018 THREE -YEAR TERM OF OFFICE ENDING NOVEMBER 30, 2018 PARKS AND RECREATION ADVISORY BOARD UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2016 TOWING ADVISORY BOARD — THREE VACANCIES THREE -YEAR TERMS OF OFFICE ENDING OCTOBER 31, 2018 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution memorializing the late Robert H. Bird, former Municipal Auditor, for the City of Roanoke. Adopted Resolution No. 40357- 100815 (6 -0). The Mayor presented a ceremonial copy of the resolution to Mrs. Ann Bird, widow. A Proclamation declaring October 2015 as Arts and Humanities Month. The Mayor presented the proclamation to Thomas McKeon and members of the Roanoke Arts Commission. A Proclamation declaring October 2015 as Mill Mountain Month. The Mayor presented the proclamation to Steve Buschor, Director, Parks and Recreation. Recognition of the City's Office of Communications for receiving the 3CMA SAVVY Award for social media. The Mayor recognized Melinda Mayo, Communications and Media Officer and Timothy Martin, Communications and Media Coordinator on receipt of the award. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 11. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Paula Prince to fill the unexpired term of Robin Haldiman ending November 30, 2016; Marion Vaughn- Howard to fill the unexpired term of LaJuan Thomas ending November 30, 2016; and reappointed Wilton C. Kennedy for a four -year term of office ending November 30, 2019, as members of the Human Services Advisory Board. Reappointed Captain Samuel Roman and Police Officer Darryl Miley as (Law Enforcement) members of the Towing Advisory Board for three -year terms of office, each, ending October 31, 2018. CERTIFICATION OF CLOSED MEETING. (6 -0) 4. CONSENT AGENDA (APPROVED 6 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to two requests for public hearing from the City Attorney. C -1 Minutes of the regular meetings of Council held on Monday, March 2, 2015; Monday, August 17, 2015; Tuesday, September 8, 2015; and Monday, September 21, 2015. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Attorney requesting that Council schedule a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later day and time as the City Manager may determine, regarding the vacation of a drainage easement previously dedicated to the City across Official Tax Map Nos. 5100534 and 5100535 in support of the Gatewood Green Development project. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Attorney requesting that Council schedule a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later day and time as the City Manager may determine, regarding the conveyance of easements across portions of City -owned property designated as Official Tax Map Nos. 2050402, 2050305, 2050306, and 2050307, to the Commonwealth of Virginia, Department of Transportation, in support of the 10th Street Improvement Project. RECOMMENDED ACTION: Concurred in the request. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. A communication from the Honorable Timothy Allen, City Sheriff, requesting acceptance of the State Criminal Alien Assistance Program (SCARP) Reimbursement Grant from the Bureau of Justice Assistance Office in conjunction with the U. S. Department of Homeland Security to partially fund the purchase of a new inmate transport vehicle; and a communication from the City Manager concurring in the request. Adopted Resolution No. 40358- 100815 and Budget Ordinance No. 40359- 100815 (6 -0). 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: ITEMS RECOMMENDED FOR ACTION: Execution of Amendment No. 1 to the Contract for Purchase and Sale of Real Property dated February 28, 2014 between the City of Roanoke and Northwest Recreation Club, Inc., in order to change the project substantial completion date to July 29, 2016. Adopted Ordinance No. 40360 - 100815 (5 -0, Council Member Price abstaining). 2. Authorization for Virginia Department of Transportation Revenue Sharing Program funds. Adopted Resolution No. 40361-100815 (6-0). 3. Appropriation of funds for an electronic summons system in the Police Department. Adopted Budget Ordinance No. 40362-100815 (6-0). 8. REPORTS OF COMMITTEES: a. Report of City Council's Task Force on City Code amendments affecting the duties of the Director of Finance. Council Member Raphael E. Ferris, Chair. Adopted Ordinance No. 40363-100815 (6-0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. At this point, Mayor Bowers left the meeting and relinquished Chair to the Vice - Mayor. COMMENTS OF CITY MANAGER. The City Manager offered the following comments: Response to Rain /Flooding • Last week the Roanoke area experienced heavy rains which caused flooding in some parts of the City. • Thank you to City staff for their work in assisting citizens in flood - prone areas during this event. Stormwater Division • Verified approximately 20 "trouble spot" inlets were clean, open and ready to receive stormwater. • Rented 6 inch pump to dewater Harvest Lane area twice. • Excavated collapsed /clogged culvert pipe that crosses under Woodbridge Avenue to stabilize the remaining portion of the street and allow Peters Creek stream to flow unobstructed. • Assessed Stormwater CIP project locations as well as RRFRP benchcut areas - before, during, and after the storm. • With cooperation of Parks and Recreation and Solid Waste Management, cleaned debris and flood mud from upper Wiley Drive low -water bridge and from Wiley Drive under the railroad overpass near Carilion. Transportation Division Provided barricade response to accidents, flooding, power outages, other incidents. Standing water locations included portions of: • Wiley Drive • Wise Avenue • Bennington Street • Campbell Avenue • Eastern Avenue o Baldwin Avenue • 13th Street, N. E. • Arbor Avenue • Piedmont Street Solid Waste Management o Assisted in the removal of large debris at Wiley Drive bridges. Environmental Management o Performed field reconnaissance of flood prone areas for hazards and status. o Collaborated with City staff and DEQ on potential debris management site activation. Engineering Division • Performed pre - mobilization of infrastructure damage assessment teams, reviewed safety plans, area assignments and PPE. • Reviewed and updated communication protocols. • Monitored river stage and precipitation. Parks and Recreation • Also, parts of our greenways flooded and Park and Recreation staff were on -site to address the situation and clean up after the water receded. • As you know, at one time the potential path of Hurricane Joaquin indicated a possible impact to Roanoke, which could have resulted in damage from additional heavy rains and strong winds over the weekend. • In anticipation of this threat, Marci Stone, the City's Emergency Management Coordinator, met with key staff to plan for this scenario. As a result, city departments were prepared to respond if the hurricane brought severe weather to our community. Fortunately, the hurricane turned out to sea and we were spared any damages from its landfall. Melrose Branch Library — Third Annual Fall Festival • This Saturday, October 10, from 11:00 a.m. to 2:00 p.m., at the Melrose Branch Library. • A day of food, games, pumpkin decorating, pony and books from Star City Reads, all free of charge. • Roanoke Public Libraries will be working with organizations to hold this event: • First Baptist Church Roanoke; • Mad Express; • InTotal Health; • Carilion Safe Kids; • Carilion Breast Care Center; • New Horizon Health Care; • Carillon Transport; • Super Kicks Karate; o ECPI o Blue Ridge Behavioral Health; o Turning Point Domestic Violence Center; o Children's Trust; o Carillon Outreach; o Goodwill Industries; o Blue Ridge Literacy; o United Way; o Roanoke Public Library Foundation; o Roanoke Fire -EMS; o E -911; o Roanoke City Sherriffs Office; o Lead Safe Roanoke; o Roanoke Parks and Recreation; and o Roanoke Police Department carousel rides, the following Roanoke Go Outside Festival • Friday - Sunday, October 16 — 18, at River's Edge Sports Complex • Presented by Anthem Blue Cross and Blue Shield • This is an annual event to encourage healthy, active outside recreation. By combining the things outdoor enthusiasts love - camping, music, gear, races, and demos, and a beautiful outdoor setting — GO Fast is a celebration of everything outdoors. • Roanoke GO Fast is a partnership between the nonprofit Roanoke Outside Foundation and Roanoke Parks and Recreation. • In 2014, more than 20,000 people participated in this event. 10 BRIEFINGS: City's Website Roll -out Demo - 30 minutes 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. NONE. 12. RECESS - 3:27 P.M. THE COUNCIL MEETING WAS RECESSED UNTIL WEDNESDAY, OCTOBER 14, 2015 AT 8:30 A.M., AT THE MAIN LIBRARY, 706 S. JEFFERSON STREET, S. W., FOR THE ANNUAL STRATGEIC PLANNING WORK SESSION. 11 CITY OF ROANOKE /e CITY COUNCIL ('. Ie Church A, ace S.W Noel C. rayl r M mcipal Padding. Suite 456 Roanoke, Virginia 240 1 1 -153 6 Telephone (540) 853 2541 Fax. (540) 553 -1145 DAN In A. BOW ERS Malar October 8, 2015 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bcstpitch Raphael E. "Ray" Ferris Sherman P. Lea Arita J, Price Court G. Rosen David B. Trickle This is to advise you that I will not be present at the 9:00 a.m. or 2:00 p.m. sessions of Council on Thursday, October 8, 2015. Best wishes for a successful meeting. Sincerely, William D. Bestpitth Council Member WDB /ctw ti v ryp" CITY OF ROANOKE ( V- OFFICE OF THE MAYOR i 215 CHURCH AVENUE, S.W. SUITE 452 ROANOKE. VIRGINIA 240 1 1 -1 594 IELFPHONF. (5401853 -2444 FAX (540)853 -1145 DAN ID A. BOWERS hlaynr October 8, 2015 The Honorable Vice -Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, s), David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES /REAPPOINTMENTS October 8, 2015 Public VACANCIES: Four -year term of office on the Building and Fire Code Board of Appeals ending June 30,2019; and an unexpired term of office ending June 30, 2016. Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2016. Four - yearterm of office on the Architectural Review Board (Registered Architect) ending October 1, 2019. Three -year terms of office on the Towing Advisory Board ending October 31, 2018. Three unexpired terms of office on the Human Services Advisory Board ending November 30, 2016 and November 30, 2018; and a three -year term of office ending November 30, 2018. Unexpired term of office on the Economic Development Authority ending October 20, 2017. Unexpired term of office on the City of Roanoke Finance Board ending and June 30, 2016. CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S. W-, SUITE 452 "T4um� ROANOKE, VIRGINIA 24011 -1594 Tr LF.FIION G (540) 8512444 FAX (540)853 -1145 DAVIDA. ROWERS Mayor October 8, 2015 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:ctw ,�aor aoyto CITY OF ROANOKE ci �* OFFICE OF THE CITY ATTORNEY 464 MCNICIIW, BUILDING 215 CHURCH AVENUE, SW E+Rdis+ti°r ROANOKE, VIRGINIA 24011 -1595 Daniel J. Callaghan TELEPHONE 546853.2431 City Attorney FAX 540 - 853.1221 EMAIL : cimitty@roxwkwa . goc October 8, 2015 The Honorable David Bowers, Mayor and Members of City Council Roanoke, Virginia Re: Request for Closed Meeting Dear Mayor Bowers and Members of Council: Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys This letter is a request of the City Attorney for a closed meeting with City Council regarding consultation with the City Attorney and briefing by staff pertaining to actual litigation, where such consultation and briefing in open meeting would adversely affect the negotiating or litigating position of City Council. This request is made pursuant to Section 2.2 -3711. A.7, Code of Virginia (1950), as amended. Respectfully requested, U.IXX I�tt/ Daniel J!'Callagt �n City Attorney DJC /lsc CAWLION LINIC M HEALTHY 2015 Roanoke Valley Community Health Needs Assessment Presentation to: Roanoke City Council October 8, 2015 Our Service Area & Target Population 7AA Current focus on the City of Roanoke and Medically Underserved "•` e Areas Low- income, uninsured, underinsured, minority groups, and those suffering from chronic disease (AKMWNCLINIC 2012 RVCHNA Strategic Priorities services — pnmarv<a rmmeaHn, aria nmma.¢n, siinnar- xr b rat on of Ure — eommuniI-lIhIdgstem %. � wellness qu_t0b.'ehy ford:, ,,,.Cal etovny - kaauaioror d.ky hm.aora in yomh and youm adults — on,bem y<iti i mice aM be[ome portners in chav, (ARILI0Ia1CLINIC 10/7/2015 Roanoke Valley Community Health Needs Assessment (CHNA) - • completed every 3 years euTHI In depth look at the health of our community - CommuniWSur en, Fo<uscroups Conduced — community -driven process In pa anership with Carillon Clinic and Healthy Roanoke Valley • Data driven Initiative with Expected Out... that align with notional targets antl best PI-i ires C CApJLIONCLINIC 2015 CHNA Process .l.keholaer survar /1—Groups last — May .Tact Popubtion Focus Group Jan —May •community Hea"Sevey last —May !Secondary Lida Collection last —March ✓Prioritization lure ✓publish CHNA Repo' (Pending BOaN Approval) September CIFinalize strategic plan November ❑HOSpioI lmplementatirn strategy Winter 2016 you pr okay.lmy ermmurmaxealrM1 xeee.uae.,meut p'axa /iozkofrvuam der"Ovie m act maroam <rmxax+e /aueamma emus m oawrama <me .rolen.N eorchr Mxhen rfenm+.a /eNneaennev comeraeamaden pre.mAa.mamamrrrm emamamrroaamam ..roerm.rv<ma �eh weier.eefabexv /mere bvdeai F of I:rnwkaR of MmmumYY rceourcee .elam.Mngbno /avexmu Mie MaYFmlxuram III CWLION CLINIC Data that fives our work RVCH 2015 RVCHNA HEALTHY "Place" Matters to Population Health ^ The conditions (e.E. social, economic and phlalcal) - inwhirhwelixeexplaininpanwhymme HEALTHY Americans are health ler than others and why Americans more generally are not as healthy as they could be. In addlaon to the more material attributes of .place; the patterns of social engagement and sense of security and well -being are also affecfetl by where people fire. EM Medically Underserved Areas(MUAs) in the Roanoke Valley - •xr xmlwmeogmunlRw4w31 - - --- coxc.unh Nom SxAw aParnW GN 1R 26, 27) ..a,- .flwmMe city lR 2s) Hoiu io/7/2ols Place Matters... Medically Underserved Areas (MUAs) Federal designation (HRSA)forgeography or populations based on ..........:..... -Too few primary care providers - High infant mortality - High poverty - High Elderly population wGW Mato Vaal wasYad U. xevlm. �gNap aambr conditionsw the y( e }( whichpmenu;. oopleare bar., rips, leo woRr, play, worship. bad As, that offeeta . wid hh. em.geofhea c fu boning, and afflife quality- atw muffisgs. Li u a «aoei>ei Place Matters... Medically Underserved Areas (MUAs) Federal designation (HRSA)forgeography or populations based on ..........:..... -Too few primary care providers - High infant mortality - High poverty - High Elderly population Statistics scar —. .er stakeholder community Hann Surrey .wlexm= ..tWav acres, u e c as en palls 3.. em (nez) Adaft Matimpa" health in the ' e emz�. =�., Roanoke Valley (2c* • Top Need for Access .npexl .-c ,enaa lxx) xazx —a a= u,a= rerr Is � e..anaea, mnM,T.rlry��.angho= �—�- ve'r —Irs rd zmma n.m. CAItI710NCLINIC =arenF Mete ar x A Ge ne a S Sn 1 N ta, a f r„em� =m.x r.w to x v em auluF.arrnouuaena.., weml.wmrN* n.zx heap ana se. mHea xe. :�yunmwrnxovmim. mana.ie= sax vp.n zsax vax rc me a -- Ea x,. e�.�ea a -ii, ... m.° rmawr<moi 2015 Health Nall - sn7hre. He. a.X. e...H ....... ..tee. =Sur .......,n .a ease • CUJUONCLINIC Access to Services scar —. .er stakeholder community Hann Surrey • 5iakeh,d leed se,m.esohat.renamo acres, u e c as en g1 the need and barrier em (nez) Adaft Matimpa" health in the ' e emz�. =�., Roanoke Valley (2c* • Top Need for Access .npexl .-c ,enaa lxx) a. horn, — .,—ssMka, lr", —a a= 13rge"parlAr W Gre R3x)mece l�luxl - tonla5axl � e..anaea, noxi �—�- ve'r —Irs rd zmma n.m. CAItI710NCLINIC Io /7 /zoi5 3015 Health Oulmmee - Vnl9mla A tigl Y . as as aa— ..m.en.m .wa,r„v inrm� LIONCLINIC CWLION CLINIC Access to services N E A =LT X.Y Access to Services: Mental Health mm�«ax.exHa.my scar —. .er .�,�.......... a.... ,.13x)., u.=wm.l ntioslw - .. . aa.tsmel .w Sun ho I>om) cenatiti.m •n em., �� ax..�a ve'r —Irs rd zmma n.m. 3 Access to Services: Dental communityHwahwrvev ixrgal PopulaW Ff Gn P �[nWn a .e �e omru� =m0 r� Mrwti.dvw°P*. �wmve n°N�ea+ h° mvr� ue.we irgrnn.r� �M�rm mweim:nme rcwereio�wnvp�vwxnm0.. �ln Obesity �mm.nMHe.�»r :.ne, 35%elnapontlen<v ltlentifietl elpM/obnlry" ry mh Ith pmble ltfi mrm m Pv avervnYFl _ght)rr.JMI1: YA E� T.. I..d D.� e.,u. CWLION CLINIC Wellness HEALTHY Access to Healthy Food Wmmuniry Health 5urvry 31- wNmvnwa Wad°m°r N'mo¢re wrrym .Mnrn xn mruporam.urem.rmHirM oe^r�e {.�mmeunryr.uenr� mnYe4e¢.I ro M rive to /7 /zois .mhunw..ra.mun lF.mmw yw.nllo° wvmFwr ..y.r°ere rwrclmmemennel C PJLION CLINIC coordination of care HEALTHY 4 Coordination of Care ^ s,axeNme,eawmme meea ro, ae "mm�niw -NSee - bmano�artrt =.mem Travel BUbXmfeeut YrouV pam610enfa e--o HEALTHY M1av ine a NN tlnw nrvlytlry eM1e NahF o rt rymem. �� uevv a px•emMnm ���xawxJ �m w m mvaMrw+mro w wagnevmem•m m We .wing o vMmeMmmwr soumr �„e mnera.oam"J CAQILIONCLINIC Carilion Clinic Community Outreach CA?LI LINK Conducts community health needs assessments ICHNASI throughout SWVA • Responds to needs in three ways 1. Communlryhealth programs 2. HealMsakty- netgranhlhatallgnwlth CHNA 3. Foyer mmmunitymnaboranonsthataamess health need: HRV Mission & Vision ^ • Our mission is to mobilize community resources to improve access to care, coordination of services, and promote a culture of wellness. Our vision is a community where all are empowered to achieve and sustain optimal health. Io /7/2ols Our Response C" M Im CA ILION umtadway CLINIC N HEALTHY 7afterthe V: Make Change Happen 2012 -2014 - he 2012 CHNA He ALTNY orovers0mgamnnonaandkmmmmtedto e heanhomu, n roughashared d m:mn These Wlunteer -re Co emboore, AFLon Team,, d Ed hoo Comromees n�o egzo.+ opal z rivers co,w". = ,,.swm,Am urea rme•i Wsemn.�nmedoz SaLau. Firorcral Suppnd WHfladhYR FAmw VAAyPhw ArJ by ALY Y Denta(Zuest y�e y .. uagaewa CAgIL1ONCLINIC MROgnalu MaM NEW HORIZONS C P,ILION CLINIC Healthy Food H FA LTHY Carillon Clinic's Local Food Program C: LION • sxAP /cer oo.mev we manam CLINIC LINIC - owla.aeoae,expzx. "_ Fa program" 1 —re— a,m.rsan eah within I PM91re Pe ve m %;Rcat maM it ehe to eeude me amwm I ht ca mwn.hmeamwlpa h free, rind M He, el that may �p wit emmeree.,.ne.rcnv e 11 rowribItal. .—'I To .w,a. heahhM'rya,+naeelemare arf. he lewhnevee - unrwawymnaemuro�,canho, � i Mev vre, H. kv alwl e.^eapzvxeahM rower to eulW ^q u. and mektneahM era wrnar� x,mhF of rwapow fnmmu nhy Gwenlivery e, Make Change Hoppe" Fresh Foods Prescription Program June - October 2015 - cold: sefrat 6 vital Consumption [ter m[rease loor,o ofreshmeas ,do,. Aaul6levr :6 oieer - aMB35 At ml,lor DhEetes weer. win Iv Aam'� ne: re x W kly p— criptions iormasile wetly nglyces[nptiowth rnobilernerFet nsi MantM1ly[M1e[kJns with pmaiaers «aumw[oawa.w�.erre wxaox vr.ar.w m,.wmxerewa.,ermmAgaa.aeke rover 10/7/2015 Carillon Clinic's Local Food Program d • Healthy ood in Health h care CLINIC pledge dge "_ Fa program" 1 —re— a,m.rsan eah ve m %;Rcat -,a.,1^eWae pKke at 1 I ht ca mwn.hmeamwlpa R - ""IV wva -aPoa Pwee hi,nwl eralFTel GMd — Vpaenmmmxaxz - pail iA lewhnevee - unrwawymnaemuro�,canho, s' ".two.e seawumzo Carillon Clinic and Feeding America Partnership • Partnered with FeeamgAmen,i, (,41�ILION SouthwenvEdma to Provide CLINIC health education on the food bmVs new refrigerated mobile proauceunit • ProvidesfresF Produce at"APS it Led erzervea areas throughoutthe region • Carillon's health educzrorswlll beat these napsto provide healtbscremer, and aucatiolHilrA mason. Make Change Happen Eat Together September 28- October 2, 2015 - Frequent family dining is HEALTHY associated with lower ..... rates of teen smoking, drinking, illegal drug use and prescription drug It abuse. 2'^� 7�[¢V¢OC�o slat e�n.h.e�i lnpannershlpwhn �j•0(¢gtG�� hup'. /Ibicly /eatrogethersmvey Make Change Happen PATH Community Day Make Change Happen Access to Oral Health Servicespq HMemsaenWl Care • Opened November 2014 xEe LTxY • Secured over$OCO,OW ;:.:.......i "• in dart -up fined, • Slldingfeeprogramfor [M1osewM1a Qualify • HPV Oral Health ARion rre.mreiw+/m•.n' Team corsely M.nn—neence,".mrn^ � amearen par,opatedin the nnerNrn.rm...r nrare -Pill rmw. [M1ese w ..m .r1sancr..nrw..o°e�hrd<„mr x.yv seer.. — Make Change Happen DQF Grassroots Engagement Initiative Denta uest Call to Action: ^Impro public o fthe perception h value of oral health" The mouth IS a part of the bodYll 'T A LT H,. 10/7/2015 C41JLION CLINIC Oral Health XEALTHY Making Change Happen Access to Oral Health Services - FpanoFP MlnIMOM (MB +bn o1 MercY) uLTMY lnedleil 0$014 ....., ...... leatlleV Res ClNla is Ieaainglyfer exerts • Quart ,ancenaenrEl[ are _ (filimur dadults prosy sni urmacue :roes a tnmcanf rental er Te+Nrrni NOEr Me�wrom se offices and aeimmmb: m+ «•aw^ • ApVournmenhare pmpnem M.lwv+a +x^++ "radial. .M OpMroar+pnroee.✓ MMS+rmmlXwrwF+Mlulon M+rry C11JLION CLINIC RMental Health HEALTHY Make Change Happen Access to Mental Health & Substance Use Services - ortai (2014) rstA %d [urrentardvities r mmg(:ola) avxr In- person training by Focusonprerenaon Mental Health America and early intervention for ARV partners on how to help people developing a mental "lines, .,in a crisis • 481articipants Financial &logistical support provided by HRV Make Change Happen Centralized Coordination of Care HUB Pathways Community HUB utrxr • Lead entity —UWRV &HRV Coming Soon/ W inter /Spring 2016 Questions? ^ Thankyoul HEALTHY For more infarmauon, mntect Aaron Boush Carillon Clinic Community Outreach Manager ammuni boushffilicarillond'micwe. 540.9834065 Prtyoung HRV Program Director HealthvRVAuwirva, 54PP4M83 C CARQ.ICINCLINIC 10/7/20I5 CAWLI CLINIC coordination of care HEALTHY Other Initiatives &Partnerships ^ Partnershipfor a Livable Roanoke Valley Choice Neighborhoods uLrxy Jobs Plus City of Roanoke Southeast Initiative Vice Mayor's Senior Health Initiative PATH Coalition Healthy Start City of Roanoke HEAL Resolution (Healthy Eating Active Living) i3 HEAL Resolution • HEAL (Healthy Eating Active Living) Resolution • Passed Sept. 15, 2014 • Partnership with non - profit health service providers • Partnership with non - profit groups that promote healthy lifestyles • Recognized at Virginia Municipal League Conference Community Partners • Carilion Clinic • United Way of Roanoke Valley • Healthy Roanoke Valley • New Horizons Healthcare • Bradley Free Clinic • CHIP (Child Health Investment Partnership) of Roanoke Valley • Roanoke City Public Schools • Roanoke Redevelopment and Housing Authority • Total Action for Progress • YMCA of Roanoke Valley • Feeding America Southwest Virginia • LEAP for Local Food • Community Garden Association City Departments • City Manager's Office • Human /Social Services • Parks and Recreation • Libraries • Fire /EMS • Police Facility Improvements Jackson Park -2013 Jackson Park Library Branch -2009 • New basketball court • Meeting room • New playground • Teen and children's areas • Walking trail with picnic • Two study rooms sites • New books and • Renovated shelter computers house and restrooms Safe Routes To School • Construction began mid Sept. in Garden City • Sidewalk • Curb and drainage improvement Questions /Comments Roanoke Valley Collision Reporting Center Im w oFFIcfR K✓ Cp, 1 JLIr i� CCIDENT W~ mr4m IMmATWlQL M ©Copyright 2015 Accident Support Services International Ltd. The Process PI Collisions Criminal Activity PD Collisions O Copyright 2015 Accident Support Services International Ltd. Data Transfer and Analytics Road Safety Engineering Data Collected , at CRC, Police / RMS Enforcement Education eA� -"O' fi; © Copyright 2015 Accident Support Services International Ltd. No Cost © Copyright 2015 Accident Support Services International Ltd. f Reallocation Opportunity for Roanoke City _ *Copyright 2015 Accident Support Services International Ltd. w +,,F Police Win Insurers Win 0 ©Copyright 2015 Accident Support Services International ltd. Public Win rYy i cS� ITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chu rch Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (540)85 -2541 &,a: (540) 853 -1145 Gnnil: clerk(u:roanokevo . gov 5'rEPII AN] L M. MOON REYNOLDS, MM(' ('iryClerk October 13, 2015 Pastor Maurita J. Wiggins Valley Community Church 5000 Carriage Drive, S. W. Roanoke, Virginia 24018. Dear Pastor Wiggins: CECELIA T. WEBB, CHIC Acting Deputy Cily Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Thursday, October 8, 2015. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, �1 "Stephanie M. Moon Reynolds, MMC City Clerk SMR:aa r,/ - . Robert Harold Bird IN THE COUNCIL OF THE CITY OFROANOKE, VIRGINIA, The 8th day of October, 2015. No. 40357-100815. A RESOLUTION memorializing the late Robert Harold Bird, former Municipal Auditor far the City of Roanoke and longtime resident of Roanoke. WHEREAS, the members of Council learned with sorrow of the passing of Mr. Bird on Wednesday, August 5, 2015, WHEREAS, Mr. Bird was born on October 5, 1944, in Charleston, West Virginia to the late John Robert (JR) and Corlota Moore Bird; WHEREAS, Mr. Bird began working for the City of Roanoke in September 1980 as a Programmer I in the City Information Systems (CIS) Department WHEREAS, in June 1981, Mr. Bird joined the Municipal Auditing Department as an auditor and, after one year, returned to CIS as a Quality Assurance Analyst; WHEREAS, Mr. Bird held several positions in CIS and returned to Municipal Auditing in November 1986 as an EDPAuditor; WHEREAS, in May 1987, Mr. Bird was promoted to Assistant Municipal Auditor and appointed to the position of Municipal Auditor in February 1991, after the retirement of Municipal Auditor William L. Brogan; WHEREAS, Mr. Bird was a Certified Internal Auditor, a CISA- Certified Information Systems Auditor, a member of the Institute of Internal Auditors, and a charter member of the Virginia Local Government Auditors Association; WHEREAS, after 21 years of service to the City, Mr. Bird retired as the Municipal Auditor for the City of Roanoke on September 28, 2001; WHEREAS, Mr. Bird was a Scouter with Troop and Pack 5 of the Blue Ridge Mountains Council for nearly 30 years, and proudly helped 17 Boy Scouts reach the rank of Eagle Scout; WHEREAS, Mr. Bird worked for many years after retirement at Camp Ottari teaching woodcarving and helping wherever he could, WHEREAS, Mr. Bird was a longtime member of Saint James Episcopal Church, and served in a wide range of roles for his church, including his active service on the vestry and role as treasurer; WHEREAS, Mr. Bird also worked on many community projects including the reclamation of Springwood Burial Park THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Robert Harold Bird, and extends to his family its sincerest condolences. Z The City Clerk is directed to forward an attested copy of this resolution to Mr. Bird's widow, Ann Duxbury Bird, ATTEST: "r't " = eP. anion !1"eyn City Clerk APPROVED David A. Bowers Mayor ROANOKE WHEREAS, for more than two decades the month of October has been recognized as National Arts and Humanities Month by arts and cultural organizations and communities, states, the White House and the United States Congress; WHEREAS, the sals and humlmaes�includiag music, dance, the graphic arts, and literature— embody much of the accumulated wisdom and imagination of humankind, WHEREAS, the arts and humanities e,hcnee and enrich the lives ofevery citizen of Roanoke; WHEREAS, the arts and humunitiev play a uniquely valuable role in the lives of our families, our community, ¢ad our Nation; WHEREAS, the existence of a healthy local nouproft arts industry in communities across the country strengthens our national economy by generating $1352 billion in economic activity and supporting the equivalent of 4.13 million jobs; and WHEREAS, according to an economic impact study conducting in 2013 shows the size and impact ofthe local industry sector is $23,922,591 and supports 184 jobs. NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia, call upon its citizens to celebrate and promote arts and cultural activities and to participate in actions designed to support file arts and humanities in the Roanoke Valley do hereby proclaim October 2015 throughout this great, six -time All Amer trn City, as NATIONAL ARTS AND HUMANITIES MONTH. Given under our hands and the Seal of the Cny of Roanoke this eighth day of October in the year two thousand and fifteen. ATTEST. uI'vu- ) hi Stephanie t City Clerk CITY OF ROANOKE rotlarnt#ipft WHEREAS, the land currently known as Mill Mountain Park was donated in 1941 by Junius Fishburn with the intent to be an Official park for the citizens of Roanoke and surrounding communities; WHEREAS, the Mill Mountain Discovery Center, as operated by Roanoke Parks and Recreation, provides continual educational opportunities directly tied to the Mill Mountain environment; WHEREAS, the Mill Mountain Garden Club provides upkeep and maintenance to a full -scale natural wildflower garden that mimics the natural habitat of the mountaintop before development; WHEREAS, a vast network of bicycle and hiking trails and the Mill Mountain Greenway offer active - living opportunities that meander in and round the Park; WHEREAS, the Mill Mountain Zoo offers a unique educational experience for visitors while keeping the well -being of animals tap -of -mind; and WHEREAS, Mill Mountain serves as birthplace and home to the famous Mill Mountain Star that stands as the world's largest freestanding, illuminated, man -made star and is the reason for our city's namesake: the Star City of the South. NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia, call upon its citizens to celebrate and promote the continuing bond between this magnificent mountain and our flourishing community throughout this great six time All- America City, as MILL MOUNTAIN MONTH. Given under our hands and the Seal of the City of Roanoke this eighth day Of October in the year two thousand and fifteen. ATTEST. /� A. Bowers CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ChBreh AVenw, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'rclepl —e: (540)x53 -2541 F.,: (541)) 853 -1145 I: -mail: clerkfmmanokeva . gov .ti 1'IiP11AN14: M. MOON REYNOLDS, NIMC' City Clerk October 9, 2015 Paula L. Prince 550 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Prince: CLCELIAT. WEBB, CMC Acting Depaly City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Thursday, October 8, 2015, you were appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of Robin Haldiman ending November 30, 2016- Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Human Services Advisory Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk SMM:ctw Enclosures pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighth day of October 2015, PAULA L. PRINCE was appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of Robin Haldiman ending November 30, 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of October 2015. U City Clerk \ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chm'ch Avenge, S. W., Suitr 456 Roanoke, Virginia 24011 -1536 0 Tclephnnc: (540) 853 -2541 Fai: (540)953 -1145 E -melt cicrk(lroanokcva.gev SI'FTOANI E M. MOON REYNOLDS, MMC Ci1Y ('Icrk October 9, 2015 Marion Vaughn- Howard 1632 Flora Lane, N. W. Roanoke, Virginia 24017 Dear Ms. Vaughn-Howard: CEC11.IA'1. WERE, (MC Aethng IleymY City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Thursday, October 8, 2015, you were appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of LaJuan Thomas ending November 30, 2016. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Human Services Advisory Board. r Sincerely, n ' fI ��x.1.t1 A.�....c.. T}G`t= \`�.vt1 —�41f V Stephanie M. Mobn Reyr��bbj+ds, MMC City Clerk SMM:ctw Enclosures PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighth day of October 2015, MARION VAUGHW HOWARD was appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of LaJuan Thomas ending November 30, 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of October 2015. r1n ' y e� e) ykdj� ' City Cl" r CITY Or ROANOKE OFFICE OF THE CITY CLERK ,,. 215 Church Avenue, S. W., Slute 456 '? Roanoke, Virginia 24011 -1536 'rel F.L (540)851 -2511 r,.: : (5 40)e53-1145 .S'lITHANIE M. MOON RIASOLDS, MM(. P ?mnil: elerk(ap'ommkcva.gov CECELIAT. WEDD, CMC lily Clerk Acting Deputy City Clerk October 9, 2015 Wilton C. Kennedy 2620 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Kennedy: At a regular meeting of the Council of the City of Roanoke which was held on Thursday, October 8, 2015, you were reappointed as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2019. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Human Services Advisory Board. Sincerely, Stephanie M. Mon Reynolds, MMC City Clerk SMM:ctw Enclosures PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board COMMONWEALTH OF VIRGINIA To -wit, CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighth day of October 2015, WILTON C. KENNEDY was reappointed as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2019. Given under my hand and the Seal of the City of Roanoke this ninth day of October 2015. LkLll rn , rr , City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Sni[e 456 Roanoke, Virginia 24011 -1536 'relepe,u,e: (540)853 -2541 Foe: (540)853 -1145 S'1'EPl1ANIE M. MOON REYNOLDS, MM(- E-nmil: de, 'karonnokovn.gov ll Clerk CECFL1A T. WFBB, CMC Arcing Depnly Cill Cle,'k October 9, 2015 Captain Samuel Roman 1712 Lonna Drive, N. W. Roanoke Virginia 24019 Dear Captain Roman: At a regular meeting of the Council of the City of Roanoke which was held on Thursday, October 8, 2015, you were reappointed as a member of the Towing Advisory Board (Law Enforcement) for a three -year term of office ending October 31, 2018. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Towing Advisory Board. Q�t4*Sinin{//`c�erely,�,_ �/ =t^�o Ste phanL~eM1Moo Reyr s, t�Mc City Clerk Enclosures PC: Timothy Spencer, Assistant City Attorney COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighth day of October 2015, SAMUEL ROMAN was reappointed as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2018. Given under my hand and the Seal of the City of Roanoke this ninth day of October 2015. City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk October 9, 2015 Darryl Miley 3729 Meadowlark Road Roanoke, Virginia 24018 CECELIA T. WEBB, CMC Aetiog Dl Pmy City Clerk Dear Mr. Miley: At a regular meeting of the Council of the City of Roanoke which was held on Thursday, October 8, 2015, you were reappointed as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2018. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Towing Advisory Board. Sirlperely, Stephanie¢ oon eynold MC City Clerk Enclosures pc: Timothy Spencer, Assistant City Attorney CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 TelaPhanc (540)853 -2541 Fax: (540)853 -1145 r_mnil derkrahoanokeve.gm' STEPHANIE M. MOON REYNOLDS, MMC City Clerk October 9, 2015 Darryl Miley 3729 Meadowlark Road Roanoke, Virginia 24018 CECELIA T. WEBB, CMC Aetiog Dl Pmy City Clerk Dear Mr. Miley: At a regular meeting of the Council of the City of Roanoke which was held on Thursday, October 8, 2015, you were reappointed as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2018. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Towing Advisory Board. Sirlperely, Stephanie¢ oon eynold MC City Clerk Enclosures pc: Timothy Spencer, Assistant City Attorney COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighth day of October 2015, DARRYL MILEY was reappointed as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2018. Given under my hand and the Seal of the City of Roanoke this ninth day of October 2015. City Clerk` CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464,M1 JNICIPAI PUMPING 215 CHURCH AVENUE,SW ROANOKE, VIRGINIA 24011 -1595 Daniel J. Callaghan I FUTIR NE 540-353 -2431 City Attorney PAX 540. 853 -1221 EMAIL: cit}'enlddmanoktca._oc October 8, 2015 The Honorable David Bowers, Mayor and Members of City Council Roanoke, Virginia Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carim Assistant City Attorneys Re: Request Public Hearing for Vacation of Drainage Easement Previously Dedicated to City Across Official Tax Map Nos. 5100534 and 5100535 in Support of the Gatewood Green Development Dear Mayor Bowers and Members of Council: Background: The City of Roanoke, Virginia, was previously dedicated an existing 15' storm drain easement across Official Tax Map Nos. 5100534 and 5100535, by plat on record in the Clerk of Circuit Court's Office for the City of Roanoke in Map Book 1, Page 1165. Gatewood Green, LLC ( "Gatewood Green") currently owns these parcels, together with properties designated as Official Tax Map Nos. 5100528 and 5100527, all of which parcels are located at the intersection of Mcvitty Road, S.W., and Gatewood Ave. S.W., in the City of Roanoke. Gatewood Green is currently developing these parcels for medical office buildings and other commercial purposes, and has requested the City to vacate the existing 15' storm drain easement in order to accommodate the development. In exchange for vacating the existing storm drain easement, a new 10' public drainage easement will be dedicated to the City across Official Tax Map No. 5100527, and a variable width private drainage easement across Official Tax Map No. 5100535 to be maintained by Gatewood Green will be created, to allow for stortmwater drainage. In order to vacate the existing 15' storm drain easement, City Council must hold a public hearing to consider this matter. Recommended Action: Authorize the scheduling and advertising of a public hearing on October 19, 2015, at 7:00 pm, or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, for the vacation of an existing 15' storm drain easement across Official Tax Map Nos. 5100534 and 5100535, in order to accommodate the development of those parcels. ��0/' /Sii�ncerreell jyy, Daniel J.,Ckllagh City ttorney c: Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Troy D. Harmon, City Auditor Stephanie Moon Reynolds, City Clerk Robert Bengtson, Director of Public Works Mark Jamison, Manager of Transportation Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAI. ❑UILDINO 215 CHt;RCI I AVENUE, SW ROANOKIt, VIRGINIA 24011-1595 The Honorable David Bowers, Mayor and Members of City Council Roanoke, Virginia TELEPHONE 54685 3-2431 FAX 540.853 -1221 EMAIL cir arr,0),, nAeoa.goc October 8, 2015 Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys Re: Request Public Hearing for Conveyance of Easements across Portions of City Owned Property Designated as Official Tax Map No. 2050402, 2050305, 2050306, and 2050307, to the Commonwealth of Virginia, Department of Transportation in Support of the 10th Street Improvement Project Dear Mayor Bowers and Members of Council: Background: By Ordinance No. 39890 - 031714, adopted on March 17, 2014, City Council authorized the conveyance of approximately 1.13 acres of City -owned property designated as portions of Official Tax Map Nos. 2050402 and 2050307, which area is a portion of Brown - Robertson Neighborhood Park to the Commonwealth of Virginia, Department of Transportation (VDOT), in exchange for approximately 0.289 acres of land to be conveyed to the City by VDOT located at 1522 10th Street, NW. This exchange of properties was to be made in connection with VDOT's Tenth Street Improvement Project ( "Project "). Subsequently, VDOT revised its plans and sought to acquire approximately 0.556 acres of land, rather than 1.13 acres of land, that was a portion of Brown- Robertson Park. By Ordinance No. 40305- 072015, adopted on July 20, 2015, City Council authorized the vacation of a 0.556 portion of Brown - Robertson Park as depicted on a plat prepared by VDOT. The VDOT plat depicted the area of City -owned land to be acquired by VDOT accurately. The VDOT misidentified one of the City -owned parcels as Official Tax Map. No. 2050307; in fact, the area affected were portions of Official Tax Map Nos. 2050307, 2050306, and 2050307. VDOT has since corrected its plat to properly identify the tax parcels. The actual area of City -owned property is unaffected by this error in references to tax map parcels. The plats prepared by VDOT also depict a temporary construction easement encumbering approximately 0.775 acres of land located on portions of Official Tax Map No. 2050402, 2050305, 2050306, and 2050307, and a permanent drainage easement encumbering approximately 0.239 acres of land located on a Portion of Official Tax Map No. 2050402. Considerations: In order to convey the temporary construction easement and the permanent drainage easement to VDOT, City Council must hold a public hearing to consider this matter. VDOT has requested the City to hold a public hearing in October, 2015, if feasible, so that VDOT can certify to the Federal Highway Administration that VDOT has all properties needed for the Project under its control and the Project can be advertised for bid and construction. Recommended Action: Authorize the scheduling and advertising of a public hearing on October 19, 2015, at 7:00 pin, or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, for the conveyance to VDOT of a permanent drainage easement across a portion of certain City -owned property designated as Official Tax Map No.. 2050402, and a temporary construction easement across portions of certain City -owned property designated as Official Tax Map No. 2050402, 2050305, 2050306, and 2050307. Sincerely, 6 Daniel J .allagha City Attorney c: Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Troy D. Harmon, City Auditor Stephanie Moon Reynolds, City Clerk Robert Bengtson, Director of Public Works Mark Jamison, Manager of Transportation t5� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'I ele,Wne: (540)852541 I:— (540)853 -1145 S1 EPIIANIE M. MOON REYNOLDS, MMC 1- ,n.ul: ele. Wl.annokevn.ga, City Clerk October 9, 2015 The Honorable Timothy A. Allen City Sheriff Roanoke, Virginia Dear Sheriff Allen: CECELIA 9. WEBB, CM(' Aeling nepnly Cily Clerk I am enclosing copy of Resolution No. 40358 - 100815 authorizing acceptance of the State Criminal Alien Assistance Program (SCARP) Grant made to the City of Roanoke Sheriffs Department by the Bureau of Justice Assistance Office in conjunction with the U.S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, October 8, 2015, and is in full force and effect upon its passage. �Sincerely, '��y�� \'�� "� i M. Moon `Reysr -ILA/ City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of October, 2015. No. 40358- 100815. A RESOLUTION authorizing acceptance of the State Criminal Alien Assistance Program (SCARP) Grant made to the City of Roanoke Sheriffs Department by the Bureau of Justice Assistance Office in conjunction with the U.S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept the State Criminal Alien Assistance Program ( SCAAP) Grant in the amount of $12,240 to the Roanoke City Sheriffs Department to partially fund the purchase anew inmate transport vehicle. Suchgmntbeing more particularly described in the City Council Agenda Report dated October 8, 2015. 2. The Sheriff and the City Manager are hereby authorized to execute and file, on behalf' of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. The Sheriff acrd the City Manager are further directed to furnish such additional information as may be required by the Bureau of Justice Assistance Office in connection with the acceptance of the foregoing grant. ATTEST: City CleN, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of October, 2015. No. 40359- 100815. AN ORDINANCE to appropriate funding from the Federal government for the State Criminal Alien Assistance Program ( SCAAP), amending and reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Vehicular Equipment 35- 140 - 5921 -9010 $12,240 Revenues SCAAP FY16 35- 140 -5921 -5921 12,240 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: r �, �'A,�� City Cler CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October B, 2015 Subject: State Criminal Alien Assistance Program (SCAAP) Reimbursement Grant Background The SCAAP is administered by the Bureau of Justice Assistance Office of Justice Programs in conjunction with the U.S. Department of Homeland Security. SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law. These guidelines apply to those individuals who were incarcerated for at least four consecutive days during the reporting period. Considerations: On September 23, 2015, the Sheriff's Office was awarded $12,240 in grant funding. There is no required match for this program. In order to comply with grant requirements, all awarded funding will be used to partially fund the purchase of a new inmate transport vehicle. The new vehicle will replace an older model in the city fleet and shall be utilized to transport offenders. Recommended Action: Accept the SCAAP Reimbursement Grant described above and authorize the City Manager to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $12,240 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. - -1_ -6 _ -- - - - - -- Timothy A. Allen Sheriff Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Sherman Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development o CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 8, 2015 Subject: SCAAP Reimbursement Grant I concur with the recommendation from Timothy A. Allen, Sheriff for the City of Roanoke, with respect to the subject referenced above. I recommend that City Council accept the State Criminal Alien Assistance Program ( SCAAP) Reimbursement Grant and authorize the City Manager to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. I further recommend adopting the accompanying budget ordinance to establish a revenue estimate in the amount of $12,240 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. C3v Christopher P. Morrill City Manager Distribution: Council Appointed Officers b� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chnrch Avennc, S. W., Snibe 456 Rommke, Virginia 24011 -1536 clepkmm: (540)l,53.1541 Fnv: (5411) X53 -1145 SI'F%IANIE M. MOON REYNOLDS, MM( L; mull: ctcrk(nh'ounakuvu . gov City Clerk October 9, 2015 Clay L. Dawson, President Northwest Recreation Club, Inc. 1529 Williamson Road, N. E. Roanoke, Virginia 24012 Dear Mr. Dawson: ('ECCLLA 1'. WEBB, CM(' Acting Deputy City Clerk I am enclosing copy of Ordinance No. 40360- 100815 approving certain changes and modifications to the Contract for Purchase and Sale of Real Property dated February 28, 2014, by and between the City of Roanoke, Virginia, and Northwest Recreation Club, Inc., and under the terms of the Contract, Northwest Recreation Club, Inc., assigned its rights and obligations as buyer to Countryside Sportsplex, Inc., to extend the time Countryside has to meet certain performance obligations and conditions imposed on Countryside under the terms of the Contract; authorizing the City Manager to execute Amendment No. 1 to the Contract to provide for such extension of time. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, October 8, 2015, and is in full force and effect upon its passage. ((//yj11--'//��--��I�//Sffincerely, y�/� �4yy/.AAy/ � 1r \ iil"1 ''�U„`''Stephanie M. Moo\n\Reynold)s, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN THE C'OUNC'IL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of October, 2015. No. 40360- 1.00815. AN ORDINANCE approving certain changes and modifications to the Contract for Purchase and Sale ot Real Property dated February 28, 2014, by and between the City of Roanoke, Virginia, and Northwest Recreation Club, Inc. ( "Contract "), and under the terns of the Contract, Northwest Recreation Club, Inc. assigned its rights and obligations as buyer to Countryside Sportsplex, Inc. ( "Countryside "), to extend the time Countryside has to meet certain performance obligations and conditions imposed on Countryside under the terms of the Contract; authorizing the City Manager to execute Amendment No. I to the Contract to provide for such extension of time; and dispensing with the second reading of this Ordinance by title. WHEREAS, the City, as seller, and Northwest Recreation Club, Inc., as buyer ( "Buyer ") entered into the Contract for the sale of certain City -owned property fronting along Highland Fain Road, N.W., Roanoke, Virginia, not to exceed the amount of 3.60 acres, which property included a former tennis facility building ( "Property"), as authorized by Ordinance No. 39868 - 021814, adopted by City Council on February 18, 2014; WHEREAS, the Contract provided that all proposed improvements for the Buyer's contemplated use of the Property would be completed within 450 days after the real estate closing date; WHEREAS, by Agreement dated June 27, 2014, the Buyer assigned all of its rights and obligations under the Contract to Countryside; W 11FRFAS, the City and Counhyside closed the Property on July 30, 2014; WHEREAS, Countryside, has informed the City that it has encountered several delays in completing the proposed improvements on the Property pursuant to the terns of the Contract as a result of many issues it has encountered, including drainage issues at the Property, and has requested that the City amend the Contract to extend the time Countryside has to complete the performance obligations and conditions under the terms of the Contract, including completing the proposed improvements on the Property, from 450 days after the closing date until a date no later than July 29, 2016; and WHEREAS, City staff recommends that City Council authorize such Amendment No. 1. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: I. City Council hereby approves the changes and modifications to the Contract to extend the time Countryside has to complete the performance obligations and conditions under the Contract, including completing the proposed improvements on the Property, from 450 days after the closing date until on or before than July 29, 2016; upon such other terns as more fully described in the City Council Agenda Report dated October 8, 2015, to this Council, and the proposed Amendment No. 1, which is an attachment to such Report. 2. The City Manager is hereby authorized to execute Amendment No. I to the Contract, substantially similar to Amendment No.1 attached to the City Council Agenda Report dated October 8, 2015, to provide for such extension of time, and to take such additional actions as may be necessary to provide for the implementation, administration, and enforcement of Amendment No. 1. All documents shall be upon form approved by the City Attorney. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk, 4Amendmnn Nn 1 to Nm khw ,, ReereaGon Cl,,b C.nu,,a 108 -15 STATEMENT OF CONFLICT OF INTEREST I, Anita James Price, state that I have a personal interest in agenda item 7 a. 3, City Council Agenda for the October 8, 2015, regular session of City Council, regarding Amendment No. I to the Contract for the Purchase and Sale of Real Property dated February 28, 2014, between the City and Northwest Recreation Club, Inc., because my husband, Charles Price, is involved with the development of this project. Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 8th day of October, 2015. ��- (Seal) Anita amen Price, Founcil Member eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 8, 2015 Subject: Amendment No. 1 to Contract for Purchase and Sale of Real Property Dated February 28, 2014 Between the City of Roanoke, Virginia and Northwest Recreation Club, Inc. Background: The City of Roanoke, as part of the implementation of the Countryside Master Plan, as amended, adopted by City Council on September 17, 2012, entered into a Contract for Purchase and Sale of Real Property, dated February 28, 2014 (Contract) authorized by Ordinance No. 39868- 021814, adopted by City Council on February 18, 2014 with the Northwest Recreation Club, Inc. (Buyer) regarding a site not to exceed 3.60 acres which included a former tennis facility building, fronting along Highland Farm Road, N.W.. The Contract contained a number of performance obligations and conditions imposed on the Buyer including the completion of all proposed improvements for the Buyer's contemplated use of the property within 450 days after the real estate closing date. By an agreement dated June 27, 2014, Buyer assigned all of its rights and obligations under the Contract to Countryside Sportsplex, Inc. (Countryside), as permitted under the Contract. Upon Countryside meeting certain fund raising, financing, and due diligence obligations required under the Contract, including Countryside's completion of a subdivision plat which confirmed the property's size at 3.589 acres, the City, by execution of a Special Warranty Deed, conveyed the property to Countryside on July, 30, 2014. Following the closing, Countryside proceeded to undertake initial pre - construction and design activities related to the property as required by the Contract including obtaining permits for environmental testing, interior demolition of the former tennis building, and related activities at the site prior to November 30, 2014. Countryside, however, has since encountered several delays in the project's development related to specific and unanticipated matters associated with stormwater runoff from the site, connections to off -site stormwater facilities, and coordination of development and construction activities with those currently underway on an adjacent site. While all of these issues were rectified by the end of June, 2015, these delays have resulted in Countryside not being able to complete the project within the Contract's specified 450 days from the July 30, 2014 closing date (October 23, 2015). Countryside has requested that the Contract be amended to change the project substantial completion date to July 29, 2016. Considerations: With the proposed execution of Contract Amendment No. 1, the remaining performance -based obligations which Countryside will be bound to perform as summarized below will not be affected: Upon substantial completion of the project, to provide to the City's Parks • and Recreation Department exclusive access and use of two indoor multi- purpose courts, at no cost to the City, during the months of November through February, inclusive, on Saturdays from 9:00am - 2:00pm. • Based upon mutually agreeable terms as contained in the Contract, the City shall continue such exclusive use of the two multi - purpose courts as outlined above until the value of such use by the City reaches the sum of $52,000. Based on the terms of use contained in the Contract, it is estimated that it would take approximately six and one -half (6.5) utilization seasons to exhaust the $52,000 value. (The $52,000 amount equates approximately to the assessed value of the land when it was proposed to be conveyed.) • As security for Countryside's compliance with the terms and conditions of the Contract, Countryside provided previously a form of security to the City upon execution of the Contract in the amount of $52,000. Such security would be forfeited to the City, in whole or in part, if Countryside does not completely and satisfactorily perform the obligations of the Contract. Ensuring the completion of this project will not only further the general intent of the Countryside Master Plan, but also provide the City's Park and Recreation Department needed access to indoor facilities for its recreational programs, and help further define a critical mass of recreational opportunities for both individuals and team sports in this part of Roanoke. Proposed Amendment No. 1 is attached to this report for City Council's review and information. Recommended Action: Authorize the City Manager to execute Amendment No. 1 to the Contract for Purchase and Sale of Real Property, substantially similar in form to such Amendment No. 1 which is attached to this report. Such Amendment No. 1 is to be approved as to form by the City Attorney. Authorize the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matter, with the form of any such documents to be approved by the City Attorney, and to implement, administer, and enforce the above - mentioned Contract, as amended, and any subsequent documents. 4p05 hef - - -- City Manager Attachment Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Director, Planning Building and Development Steven Buschor, Director, Parks and Recreation Draft Date: 09.16.2015 AMENDMENT NO. l TO CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY DATED FEBRUARY 28, 2014, BETWEEN CITY OF ROANOKE, VIRGINIA AND NORTHWEST RECREATION CLUB, INC. This Amendment No. l to Contract for Purchase and Sale of Real Property dated February 28, 2014, between the City of Roanoke, Virginia ( "Seller' or "City ") and Northwest Recreation Club, Inc., a Virginia non -stock corporation ( "Buyer ") (Amendment No. 1) is made as of this day of October, 2015, by and between Seller and Countryside Sportsplex, Inc., a Virginia non -stock corporation ( "Countryside "). RECITALS WHEREAS, Seller and Buyer entered into a Contract for Purchase and Sale of Real Property dated February 28, 2014, following adoption of Ordinance No. 39868- 021814 by Roanoke City Council on February 18, 2014 (Contract), pursuant to which Contract Seller agreed to sell to Buyer, and Buyer agreed to acquire, certain real property, together with improvements thereon, consisting of approximately 3.34 acres of land, not to exceed 3.60 acres, fronting along Highland Farm Road, in Roanoke, Virginia, and being a portion of property of Seller bearing Official Tax Map No. 642302 (Property); WHEREAS, the Contract included certain conditions and performance obligations imposed on Buyer, including substantial completion of all improvements for Buyer's Contemplated Use of the Property within 450 Days after the Closing Date; WHEREAS, the Buyer completed a subdivision plat to subdivide the Property from the parcel bearing Official Tax Map No. 6472302; WHEREAS, the Property bears Official Tax Map No. 6472303, consisting of 3.5890 acres of land; WHEREAS, pursuant to an Assignment of Contract dated June 27, 2014, Buyer assigned its rights to purchase the Property to Countryside, and Countryside assumed all of Buyer's obligations and duties under the Contract, the Seller having consented to such assignment; WHEREAS, Seller executed a special warranty deed on July 30, 2014, to convey the Property to Countryside, subject to the Terms of the Contract, and Countryside recorded the Deed in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia as Instrument No. 140007392 (Deed); WHEREAS, a copy of the Contract is attached to the Deed as Exhibit A; WHEREAS, following the closing, Countryside encountered several delays in commencing work at the Property including many issues presented by drainage issues at the Property; Draft Date: 09.16.2015 WHEREAS, Countryside has requested amendments to the Contract to extend the date by which all improvements must be substantially complete from (i) 450 days after closing (October 23, 2015), to (ii) on or before July 29, 2016; and WHEREAS, Seller is willing to amend the Contract with respect to performance of this condition, subject to approval by Roanoke City Council. NOW, THEREFORE, based on the mutual promises and covenants contained herein, other good and valuable consideration, and the Recitals set forth herein which are a material part of this Amendment No. 1, Seller and Countryside hereby agree to amend the Contract as follows: Amendments to Contract. The following sections of the Contract are hereby amended: (a) The definition of Project is hereby deleted and the following inserted in its place: Project: This term means and includes the structural stabilization, interior demotion, construction and renovation work to be done by Buyer on or before July 29, 2016, as well as any related and /or connected work that may be required and /or done on any part of the Property to result in Buyer's Contemplated Use of the Property, all in accordance with the terms and provisions of the Contract. (b) Section 4.B.3 of the Contract is amended by deleting the phrase "within four hundred fifty (450) Days after the Closing Date" wherever it appears in Section 4.B.3 of the Contract and inserting the following phrase in its place: `on or before July 29, 2016." 2. Effect of Amendment No. 1. Except as amended by Amendment No. 1, the Contract remains in full force and effect in accordance with its terms and provisions, the Contract, as amended by Amendment No. 1, constitutes the entire agreement by Seller, Buyer, and Countryside with respect to the Contract. This Amendment No. 1 is made pursuant to Section 32 of the Contract. 3. Recording of Amendment. Countryside shall, at its sole cost and expense, record a copy of this Amendment No. I and an attested copy of the ordinance adopted by Roanoke City Council authorizing the City Manager to execute, deliver, and perform this Amendment No. I with the Clerk's Office of the Circuit Court of City of Roanoke, Virginia. Countryside shall request that a copy of this Amendment No. I and the attached copy of the ordinance be indexed with Seller as Grantor and Countryside as Grantee and refer to the Deed. Draft Date: 09.16.2015 4. Authorization. The persons who have executed this Amendment No. 1 on behalf of the parties represent and warrant that they are duly authorized to execute this Amendment No. 1 on behalf of their respective entity. IN WITNESS WHEREOF, Seller and Countryside have executed this Amendment No. 1 by their authorized representatives. ATTEST: CITY OF ROANOKE, VIRGINIA City Clerk Christopher P. Morrill, City Manager COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: The foregoing instrument was acknowledged before me this _day of , 2015, by Christopher P. Morrill, City Manager for the City of Roanoke, Virginia, a Virginia municipal corporation, for and on behalf of said municipal corporation. My commission expires Notary Public SEAL WITNESS /ATTEST: COUNTRYSIDE SPORTSPLEX, INC. By: Clay L. Dawson, COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit: The foregoing instrument was acknowledged before me this _day of , 2015, by Clay L. Dawson, President of Countryside Sportsplex, Inc., a Virginia non -stock corporation, for and on behalf of such entity. My commission expires: Notary Public SEAL Draft Date: 09.16.2015 Approved as to Form: Approved as to Execution: Assistant City Attorney Assistant City Attorney Authorized by Ordinance No. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of October, 2015. No. 40361 - 100815. A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for funds from VDOT's Revenue Sharing Program in the amount of $10,000,000 for FY 2017 for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. WHEREAS, the City of Roanoke desires to submit an application for an allocation of funds up to $10,000,000 for any funds provided by VDOT for the projects referred to in the City Council Agenda Report dated October 8, 2015, to this Council, and which will require the City to provide matching funds of $10,000,000. THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. The City Council hereby supports the application referred to herein and hereby authorizes the City Manager to submit such application to VDOT for funds from VDOT's Revenue Sharing Program for FY 2017 in the amount of $10,000,000 for the following ten projects: a. 10"' Street Road Widening Improvement (New Construction). b. Citywide Storm Drain Improvements. C. Colonial Avenue Improvements. d. Citywide Curb, Gutter, and Sidewalk (New Constmction). e. Garden City Boulevard Trail from Riverland Road to 9`h Street. f. Orange Avenue/King Street Intersection hmprovements. g. Berkeley Bridge Replacement. h. Citywide Bridge Maintenance. i. Citywide Sidewalk Maintenance. j. Annual Citywide Street Paving Program (Resurfacing). 2. The City Manager is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to famish such additional information as may be required for such application. ATTEST: �'"o., C ZA* City Cler R -VDOT Amhonze Rgnest VDOT Revenue Sharing Program roods PY20I9 2 a� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 8, 2015 Subject: Authorizing Request for VDOT Revenue Sharing Program Funds Background: The Virginia Department of Transportation's (VDOT) Revenue Sharing Program is again available to cities for FY 2017. This program provides additional funding for use by the City to construct or improve its infrastructure systems. The maximum amount made available to localities is $10 million for FY 2017. These funds are matching funds on a 50% State / 50% City basis. Considerations: For the FY 2017 application, the City will request $10,000,000 from VDOT, which which to request VDOT venue sharing Oprogramt projects funds. These projects for hh to revenue 1. 10`" Street Road Widening Improvement (New Construction) - $1,000,000. City match will be provided by using VDOT Project match and the planned FY 2017 General Fund allocation for Street Paving. 2. Citywide Storm Drain Improvements - $2,620,000. City match funding will be provided by using $1,620,000 from the City's planned FY 2017 capital project funds for the Neighborhood Storm Drain Program through the planned issuance of bonds and $1,000,000 from the Stormwater Utility. 3. Colonial Avenue Improvements - $1,500,000. City match funding will be provided by using $1,500,000 from capital project funds to be identified. 4. Citywide Curb, Gutter, and Sidewalk (New Construction) - $1,000,000. City match funding will be provided by using $1,000,000 from the City's planned FY 2017 capital project funds for Curb, Gutter, and Sidewalk (New Construction) through the planned issuance of bonds. 5. Garden City Boulevard Trail from Riverland Road to g`" Street - $200,000. City match funding will be provided by using $200,000 from the FY 2017 capital project funds for Greenways and Trails (New Construction) through the planned issuance of bonds. 6. Orange Avenue /King Street Intersection Improvements - $500,000. City match funding will be provided by using $500,000 from the FY 2017 capital project funds for Streetscape Projects (New Construction) through the planned issuance of bonds. 7. Berkeley Bridge Replacement - $750,000. City match funding will be provided by using $750,000 from the City's planned FY 2017 capital project funds for the replacement of City bridges through the planned issuance of bonds. 8. Citywide Bridge Maintenance - 5500,000. City match funding will be provided by using $500,000 from the City's planned FY 2017 General Fund allocation for Bridge Maintenance. 9. Citywide Sidewalk Maintenance - $200,000. City match funding will be provided by using $200,000 from the City's planned FY 2017 General Fund allocation for Sidewalk Maintenance. 10. Annual Citywide Street Paving Program (Resurfacing) - $1,730,000. City match funding will be provided by using $1,730,000 from the City's planned FY 2017 General Fund allocation for Street Paving. Recommended Action: Authorize the Revenue Shari I Manager o Sharing Programrequest submit an g $10,00o tabove-listed application 000 for the projects. Authorize the City Manager to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and /or documents as may be required for such application. (!_C? Christopher P. �Orr'C City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Dwayne D'Ardenne, Stormwater Manager ";T5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of October, 2015. No. 40362 - 100815. AN ORDINANCE to appropriate funding from the Electronic Summons System Court Fees revenues as enacted by the General Assembly in section 17.1 -279.1 of the Code of Virginia (1950), amending and reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Project Supplies 35- 640 - 3415 -3005 $ 5,000 Other Equipment 35- 640 - 3415 -9015 50,000 Revenues Electronic Summons System Court Fees 35- 640 - 3415 -3415 55,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: y� �'1"k'` cityy GYerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 8, 2015 Subject: Appropriation of Electronic Summons Funds Background: The 2014 session of the General Assembly enacted section 17.1- 279.1, Code of Virginia (1950), as amended, to authorize localities to collect an assessment on all traffic and criminal offenses to support the implementation and upkeep costs of electronic summons systems. The Council of the City of Roanoke adopted a $5.00 electronic summons assessment on traffic and criminal offenses that was effective on September 1, 2014 in the City of Roanoke. The assessment has been collected by the clerk of the court in which the action was filed, remitted to the Treasurer of the City of Roanoke and held by the Treasurer subject to appropriation by Council. As of August 31, 2015, the sum of $58,531.19 has been collected. The appropriation of these funds will be used solely to fund software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons system. Electronic summons systems have the potential of improving efficiency by significantly reducing the time that officers remain on traffic stops, reducing the time that police support technicians spend entering data into the police records management system, and reducing the time spent by the Clerk of the Court staff spend entering data from summons into the court information system. Electronic summons systems additionally can reduce errors and provide an environmentally friendly alternative to paper creation and retention. The Roanoke Police Department is requesting the appropriation of $55,000 so it can commence with the Request for Proposal process and, subsequently, implement an electronic summons system. Recommended Action: Adopt the accompanying budget ordinance to appropriate funding in the amount of $55,000 consisting of $50,000 for Other Equipment and $5,000 in Project Supplies from the Electronic Summons System Court Fees revenue account 35 -640- 3415 -3415 into an account to be established by the Director of Finance in the Grant Fund. ----- ------ Christopher P. Morrill City Manager Distribution: The Honorable Evelyn Powers, Roanoke City Treasurer Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 .3 Roanoke, Virginia 24011 -1536 'relcphone: (540)853 -2541 F.,: (540)853 -1145 S IIT3AN I E M. MOON REYNOLDS, MMC E -mall clerk�Jroenokeva.gov City Clerk C'ECELIA T. W EDE, CMC Aeti „g Deputy City Clerk October 9, 2015 Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40363- 100815 amending and reordaining Section 2 -176, Report of violations of sections 2 -171 - 2 -175; copy of such sections to be fled with depositories, Article VIII, Finance Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; Section 2 -234, Deputy and assistants, Section 2 -235, General duties, and Section 2 -239, Authority to establish petty cash and change funds, Article XI, Director of Finance, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Thursday, October 8, 2015; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon'Reynolds, MMC City Clerk Enclosure PC: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of October, 2015. No. 40363 - 100815. AN ORDINANCE amending and reordamung Section 2 -176, Report of violations of sections 2 -171 — 2-175 copv of such sections to be filed with depositories, Article VIII, Finance Genet all Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; Section 2 -234, Deputy and assistants, Section 2 -235, General duties, and Section 2 -239, Authonty to establish eft i cash and change funds, Article Xl, Director of Finance, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. WHEREAS, pursuant to Chapter 347, Laws of Virginia (2015), effective .July 1, 2015, the City Manager is designated as the person to appoint the Director of Finance under the Charter of the City of Roanoke; and WHEREAS, certain provisions of the Code of the City of Roanoke (1979), as amended, require amendment to conform to the changes enacted pursuant to Chapter 347. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: Section 2 -176, Report of violations of sections 2 -171 — 2 -175 wpv of such sections to be filed with depositories Article VIII, Finance Generallv, Chapter 2, Administration Code of the City of Roanoke (1979), as amended, is amended and reordained to read and provide as follows: Sec. 2 -176. Report of violation filed w o. of sections 2 -171 — 2 -] 75 co of such sections to be The director of finance shall report to the city manager and the council, at each of its regular meetings, any failure on the part orally officer or employee of the city to observe the provisions of sections-2-1 71 through 2 -175. A copy of such sections shall be filed with each of the city's depositories. 2. Section 2 -234, Deputy and assistants, Section 2 -235, General duties, and Section 2 -239, Authority to establish oettv cash and chance fiords, Article XI, Director of Finance, Chapter 2, Administration Code of the City of Roanoke (1979), as amended, are amended and reordained to read and provide as follows: Sea 2- 234, ]feputy -aetd w_,, taint,Resetved. by the ul of r,�atof of deputy— nameor Sec. 2 -235, General duties. The duties of the director of finance shall be as defined and set out in section 25.1 of the Charter and such other duties as may be provided by the council, and as follows:. - a) The director of finance shall maintain control of the keeping of all accounts and financial records of the city, in accordance with generally accepted principles of accounting, wherein shall be stated, among other things, the appropriations for the year for each distinct object and branch of expenditures, and also the receipts from each and every source of revenue, so far as it can be ascertained. All such accounts and financial records shall be public records, and shall be subject to the examination of members of the city council or other person or persons required by order of the city manager or ordinance of the council to make such examination. b) The director of finance shall have the power to and shall examine and audit all accounts, claims, and demands for or against the city; and, unless otherwise provided by law or by this charter, no money shall be drawn from the treasury or be paid by the city to any person unless the balance due and payable by the city be first settled and adjusted by the director of finance. e) The director of finance shall draw a check on the treasury for such money as is determined by the director to be due and payable to any person, stating tine particular fund or appropriation to which the sane is chargeable and the person to whom payable; and no money shall be drawn from the treasury except on the check of the director of finance as aforesaid, countersigned by the city manager. The director of finance is forbidden to issue a check for the payment of any money in excess of the appropriation on account of which such money is drawn. 0-- MI,ded code sec 2 -176, It ,I,- Di,.I, of rinmwe (I) It shall be the duly of the au" o, of finance to charge all officers in receipt of revenues or nwncys of the city with the whole amount, from time to time, of such receipl.e. The diroclor shall also require of all officers in rcccipt (Welty moneys that they ,submit reports Ihcrcof, with vouchers and receipts of payment therefor into the city treasury, doily, weekly or monthly, or at such tines as may be othcrwisc provided by ordinance of the council; and "'only such officer shall neglect to make adjustmmnt of his ur her aocouuts, when occulted, and to pay over such moneys as received, it shall then be the duty of the director of finance to issue notice in writing, directed to such ofiicer and such officer's surety or sureties, requiring him, her, or them within fen days to make setticmcnt of his, ha-, or Ihch accounts with the director of finance, and to pay over the balance of moneys found to be due and in his, her, or their hands belonging to the city, according to the books of the director of finance; and in case; of the refusal or neglect of such officer to adjust his or her accounts or to pay over such balance into the treasury of the city, as required, it shall be the duty of the director of finance to make report of the delinquency of such officer to the council, the city manager, the municipal auditor, and the city attorney. For good cause appearing, the city attorney shall at once take action to have such officer suspended from office, and shall proceed forthwith to institute the necessary proceedings for the removal of such officer from office, and shall institute suit in the name of the city against such officer and his or her surety or sureties to recover the balance of moneys so found by the director of finance to be due belonging to the city. e) No contract, agreement, or other obligation involving the expenditure of money shall be entered into nor shall any ordinance of the council or order of any officer of the city authorizing the city's obligation for expenditure of money be effective until and unless the director of finance shall have certified that the money required for such contract, agreement, obligation, or expenditure is in the city treasury to the credit of the fluid from which it is to be drawn, and not appropriated for any other purpose, which certification may be endorsed on or recited in such ordinance, endorsed upon the contract, ageement, or other instrument creating sue], obligation or upon such order, or may be contained in separate certification filed and preserved in the office of the city clerk; provided, however, that requirement of such certification shall not be applicable to the city's execution or issuance of bonds or notes tinder § §47, 48, and 49 of the city charter. The sun so certified shall not thereafter be considered unencumbered, until the city is discharged from the contract, agreement, or obligation. f) For the purpose of the certification required in subsection (e) of this section, all moneys actually in the treasury to the credit of the fund from which they are to be drawn and all moneys applicable to the payment of the obligation or appropriation involved that are anticipated to come into The treasury before the maturity of such contract, agreement, or obligation from taxes, assessments, license fees, or from sales of property or of services, products, or by- products of any city undertaking and all moneys to be derived fiom lawfully authorized bonds or from other sources, shall be deemed in the treasury to the credit of the appropriate fund and subject to such certification. g) The director of finance shall have all of the duties, responsibilities, powers, and authority heretofore imposed upon or lodged in the city auditor by the Charter or by P amended code sec 2 -176, et aI,— Director of Finonce the ordinances and resolutions of the council heretoflre or hereafter adopted prior to 1110 city manager's appointment of a directorof finance. Sec. 2- 239 — Authority to establish uetty cash and chap e fimds. (b) The director of finance, with the written concurrence of the � r lid municipal auditor, shall promulgate rules and regulations for the establishment, operation, accountability and security of the various petty cash and change funds of the city. 3. This Ordinance shall become effective upon passage. 4. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clet . O- amended code sec 2 -176, It als — Director of Finance 4 CITY OF ROANOKE CITY COUNCIL 215 Church Avcnne, S. W. Noel C. Taylur Mumapel Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephane'. (540) 8532541 DAVID A. BOWERS Far. (540) 853 -1145 Mayor October 8, 2015 The honorable David Bowers, Mayor and Members of City Council Roanoke, Virginia Council Members William D. Bestplr li Raphael E. "Pay" Ferris Sherman P. Lea Anita,I. Price Court G. Rosen David B. Tnukle Re: Report from Task Force on City Code Amendments Affecting Director of Finance Dear Mayor Bowers and Members of Council: The General Assembly adopted Chapter 347, Laws of 2015, to amend the Roanoke City Charter to allow the City Manager to appoint the Director of Finance, among other things, effective July I, 2015 (Charter Amendment), a copy of which Charter Amendment is attached to this report as Exhibit A. The Chatter Amendment removed some of the specific duties assigned to the Director of Finance and reserved to City Council the authority to designate such additional duties to the Director of Finance by the adoption of ordinances. On June 15, 2015, Council adopted Ordinance No. 40272 - 061515 to amend 3 sections of City Code with respect to the position of Director of Finance (Section 2 -233 (appointment), Section 2 -235 (general duties), and Section 22.3 -2 (removed reference of director of finance from the definition of council appointed officials)). Council also adopted Resolution No. 40273 - 061515 to create a task force to review the City Code and suggest revisions of City Code as a result of the Charter Amendment. The members of this task force are the City Manager or his designee, the Director of Finance or her designee, the City Attorney or his designee, and me. The task force is to report to Council with recommendations by November I, 2015. The task force met on September 10, 2015 to review the current City Code to determine what provisions of City Code need to be amended as a result of the Charter changes affecting the position of the Director of Finance. The task force determined that City Council should designate certain additional duties and responsibilities of the Director of Finance. We have prepared an ordinance to amend certain sections of City Code to (1) designate in City Code certain additional responsibilities of the Director of Finance to the City; and (2) make City Code consistent with the Director of Finance being a City Manager appointed position. The ordinance amends four sections of City Code. These amendments implement the changes in the Charter related to the appointment of the Director of Finance and designates duties of the Director of Finance, as permitted under the City Chartcr. I request that Council adopt the proposed ordinance to make certain amendments to City Code relative to the position of the Director of Finance. The task force will meet again to further review other provisions of City Codc and make further recommendations to Council for consideration at the regular session of Council on November 2, 2015. Sincerely, 4&4( F 4'-� Raphael E. Ferris Member of Council Chair of Task Force REFAmc c: Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Troy D. Harmon, City Auditor Stephanie Moon Reynolds, City Clerk Daniel J. Callaghan, City Attorney LEA ROANOKE CITY COUNCIL RECESSED SESSION (CITY COUNCIL STRATEGIC WORKSHOP) OCTOBER 14, 2015 8:30 A.M. MAIN LIBRARY 706 S. JEFFERSON STREET, S. W. AGENDA Call to Order — Roll Call — Council member Ferris was absent. 2. Welcome and Comments — Mayor David A. Bowers 3. Work Session Purpose — Christopher P. Morrill, City Manager Setting the Stage — Vision and Priorities -What have we accomplished? — Celebration -Where are we today? — Performance Indicators -Where do we want to be and how do we get there? — Guiding Principles —FY 2017 Strategic Issue Discussions — Budget Briefing Opportunities -Polarity Map - Jeff Smith 4. Wrap -Up 5. Items from Mayor and Members of Council. NONE. 6. Adjournment- 1:50p.m. 10/13/2015 • Setting the Stage — Vision and Priorities • What have we accomplished? — Celebration • Where are we today? — Performance Indicators • Where do we want to be and how do we get there? — Guiding Principles — FY 2017 Strategic Issue Discussions — Budget Briefing Opportunities • Jeff Smith 10/13/2015 The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper • Maintains current levels of core services with limited service enhancements Includes additional funding for strategic investments — Street Paving — Sidewalk Repair and Maintenance — Human Services funding — Library Hours, Books and Materials, Youth Services and Supplies — Fire-EMS Peak Unit Body Camera Management and support — Broadband Authority — Fleet Replacement — Technology Capital — Capital Building Maintenance Compensation enhancement to support recruitment and retention Revenue enhancements to address structural deficit 10/13/2015 cmigm.a �rvwu °... Safely Ewnomy Liva�illry Education n.nrei..m am m m.nismw.. »•,n qw InfmsWcture Go mment=," ,.'— �m•u •pmmr:aim. Services .�a.°nie.. onre m..wn 10/13/2015 10/13/2015 e• Jill '41JI-11PI'M % Libraries (continued) Parks and Recreation `.n T IWO SNOW j w 4^ Parks and Recreation `.n T IWO SNOW j w Parks and Recreation Parks and Recreation j II �: a.I 15': _. - ,: 10/13/2015 • Bridge Program — Replacements: 2 in 2015, 1 in early 2016 — Deck sealing and resurfacing: 7 in progress • Curb and Sidewalk — Numerous projects in progress and planned during FY 2016 • Sealed Trash Compactors — 3 in operation —4 'h under construction — 5 °h site identified • Passenger Rail — Norfolk Avenue culvert reinforcement complete in summer 2015 — Norfolk Avenue improvements — Platform and servicing facility scheduled for construction by NS in Spring 2016 • Neighborhood Storm Drain Improvement Projects • Greenways — Bridge the Gap Phases I and II • ITC setting policy and providing guidance • Strategic approach to solutions — sustainable, return on investment — Innovative and tansformative • Supporting applications by platform — vendor applications — In -house written applications • Future initiatives affecting the organization — Mainframe migration — Consolidated billing — Localtaxes — E911 telephones and CAD — Permitting system — Fiber expansion — rlmm sni.tions 10/13/2015 E Program implementation in October 2015 HEY ROANOKE, RECYCLING IS ON A ROLL RECYCLING EVERY OTHER WEEK IF • Internal education program — Certified City of Roanoke Lean Practitioners — VT Green Belt Certified Lean Six Sigma Graduates — 39 Lean projects; 34 employee participants — 17 Lean Six Sigma projects and participants • VT Industrial and System Design Engineering Senior Design projects — 2 projects in progress: Police and RCPS — 10 projects completed 10/13/2015 10 IMPLEMENTING LEAN Opnmianad extrllrnafor krafgovcrnmrnt ma. knsrsna ,m�nss.nn �renegreeter vnAanM tvv. tr m Save the Dnte M .....f m l". 1 — i�irvorc[ %emmnre[tF nB —r,om for mm Inrw owe AlPrNEU or MAD 74115 10/13/2015 11 aoo oeaon�oiryso-maym ROaramminq nreraoaaa .Neram aieces acain anraau ve"pe Human Asset CaPirol •u "iVaaernenaeorauo" mianarwaea�oos Investment Development •aesponsire Business Asset cwemmem vmcessea .imo�miooaaassie�my aegicnal vannenna Development Promotlon •�nanarenaasa a aumsa Ei.a ueruer "a a t •ra,arae l.aaearan'a I eeM acaans8 ��0' ° •Gmeaen�ac amrem raxam Dire iii Selected Taxes as a percent of Total Revenue — 2016 Adopted 10/13/2015 12 am -, $1.m $5.N sam ss.05 s5 a5 $3.0, SL00 $s.M Assessed Value of Real Property Increased $107,324,095 or 1.6% nms: FY 2913 "2014 sr mss Source: Commissioner of Revenue Land Book Sales Tax Receipts Increased $1,327,483 or 6.9% MMmn 53 <.0 3n.0 rn bAo p80 81]➢ SB.O 31.0 59.0 I IM) 1.2 f vuo ry1014 11.,S 10/13/2015 01:1 Business /Professional /Occupationa I Licenses (BPOL) Increased $402,897 or 3.1% E,34 Prepared Food and Beverage Tax Increased $631,247 or 4.8% .111- 0 St]0 145 SII U EO5 b11d NP6 5,00 f 3 3 1 301< 1 3ll 10/13/2015 14 aaw >,ap s „o Transient Occupancy Tax Increased $208,504 or 7.4% 10/13/2015 15 Early -=u aweenw upOf Learning/ School Readiness K- 12Ed.tlonal rewvesuppon ieam�n g programs •cmiw�m ammingm.m., le ieemmg sem lw s wmmoniry ue8 aurya'Ilrvamlrg _________ ________ Adult _________ _ __ Learning .- hMeYm/rr�rllway s,r�pONa1�� P ry [wrvwwwrvglm�YPonaiupl � �A 9kiIlB.,-xg8Mepce •Liltlwgleeming oppopunlppe i .sm.air "'O°°°o°ni^ "b�,4�megvdrae mm •eamiii�aw unity vdme auppalieaming 10/13/2015 15 Increase in Graduation Rates: Participants involved in programs that support post- secondary education: library Progmm Participants • Participants in the library's S.Sm Mango language classes, x® Universal classes, Atomic classes, and other related programs: ieoo 0 M +254 or 9.2% • City students participating in CCAP Program: s.m CCAP Program Participants ]]6 ]16 ioo ra � ryNl] FV ]OSf FY 301< FY ASS 10/13/2015 16 Participants in Adult Learning Residents Taking Courses Programs Through RHEC 16ma BM xe 572 sag 1.wo m na eaa: Aao � o nmli nMa nmla nmis a rytpf] ryNl] FY m11 12.11 High IIMEtficient& Pedonning Effective •ERwb.avaenagec F.- Efl eroma. Empkryees Operations .Cemrlienm nrorebw � eWmie eM ,.l . Wd4 Effective Responsible Leadership Financial ET- 4AM �ne�Mdna ement l el ale auwnlablliry 10/13/2015 17 10/13/2015 • Recognition for Financial Excellence: — Excellent Bond Ratings: S &P and Fitch Bond Rating AA* — Certificate for Achievement for Excellence in Financial Reporting — Distinguished Budget Presentation Award Funding of Reserves Local /Regional Collaboration — Regional Center for Animal Care and Protection — Radio system — Police Academy expansion — Broadband Authority — Industrial Facilities Authority Employee Turnover Rate 13.00% 10.35% 10.03% 9.B6Y. 10.00% e.63x 6.00% 6.00% 4.00% 2.0% 6.00% CY 3011 CY 3013 CY 3013 CY 3014 19 GOVERNING Fnak E I Huux iHTwarwcrwa wawmnxi I MUu I w ITM i m Inarm ueaH I EPIdATtlH : c TECH TALK The City That Incorporated Social Media Into Everything In R—ol Va, FareLook, Twitter and all [heir aoeial- network wuama have a home in every governmen[ a6rnq. ROANOKELANDMARK SET FOR WORLD TOUR 10/13/2015 19 10/13/2015 Roanoke: city of unexpected delights Spending Two Perfect Days In Virginia's shenandoah Valley Roanoke: Adventure (and Dogs) Welcome . Rolling Through visit the Roanoke �077$((ff(//�� r tlI 00( OIIRtCRRS uouor+mmr �rronayMSmri�mv 20 Roanoke's natural beauty and charm entice NOANONE GONE WILOwnoV lbIOCS Spending Two Perfect Days In Virginia's shenandoah Valley Roanoke: Adventure (and Dogs) Welcome . Rolling Through visit the Roanoke �077$((ff(//�� r tlI 00( OIIRtCRRS uouor+mmr �rronayMSmri�mv 20 Social Media Usage: Over 90,000 total followers on all City Facebook pages Over 18, 000 total followers of City Twitter Account The City's Instagram page has over 1,800 followers Overall, there are 40 social media pages from different departments. Likes and followers combined total over 111,000 Marketing & Brand Awareness • Third Place in the Digital Cities Survey (75,000- 125,000 population class) — In the top 10 for 15 straight years Savvy Award for "Best Use of Facebook" for the 2015 February snowstorm — Second year in a row winning this award • Savvy Award for Social Media Center launched in early 2015 (located at roanoke.uberflip.com 10/13/2015 21 10/13/2015 mrpmp�a Xeaimyena Prevention Inrorvontion ,Eerly laeminca� ion S91a «ewnadnopm .FeRilylnroluNlMV Arpmle P<¢Itire TCU1X � � XdlaticApp�wd� MvtlWms"� •Inlea,ele Cittrenalnlo .Prevam Pw-ntY -Wnsr .ppmle Sd0.9�Mde'q' •pNnatMUUmMIanUm Accessibility Caring •wplmexwmau ela to SaNICeS,,,,,WommOnity .F,, [4uceoon .nwwsren swam oarv.y .roau,a+iu,. soon �,s. meumamsa .macew,�mm�m,�.�.,onnea.n. • Unemployment Rate: -0.8% — July 2015: 5.4% (prellminary estimate) — July 2014:6.2% — July2013:6.9% Homelessness Rate (Winter Point -in -Time Count and Shelter Survey Report): -50 or -11.4% — Calendar Year 2015:390 ,,,,,.m...r..d•�, * +. :a,: — Calendar Year 2014:440 ^ ^� — Calendar Year 2013:527 - g¢4:sse SBHd&14RIi:: 3:_. 22 • Supplemental Nutrition Assistance Program (SNAP) Recipients: -1,649 01 — FY :33, FY 2015: 33,600 — FY 2014: 35,249 — FY 2013: 36,216 • Temporary Assistance to Needy Families (TANF) Recipients: -817 or -1 4,8 — FY 2015:: 4,841 — FY 2014: 5,658 — FY 2013: 6,265 • Medicaid Recipients: +688 or +2.2% — FY 2015: 31,771 — FY 2014: 31,083 — FY 2013: 30,766 * •Fundarel- %enning9ei,n sere and weu Winb'aM Cl.nurenawmr •Wlbn l Egdlpm •maineble •weo�usam ''HfldaM •\ '• Envlrortluent Vehi*Greenadnays l •FUctlara •aeplonI meel'enaam d l RWWbId %�mn TrensponBtlo•Fundona re l l lueeedel omade 5uelainabla .dnMpigadpatl�aNaflsle i •EMNenI a �^�^'earw""• °'°°'e I Technology x.urn.yw•.�s +xwm. �ed«urem a.lnwnUlmemmn �_• •Functional e.lmaia a-- --- -----e geled0 i 0•rYtl• - � _J 10/13/2015 23 Improve environment for future generations — Minns for Clean and Green nomd the Sm annual Green Academy earth candy shortage, — Better Building Challenge a 2014, gainers reduced energy consumption by 1691 keeping or on track Be our pal of 2oW reduction by 2020 and added comma up, farmer Center in the Square — The Berglund Gender Is mwgnieed by the Department of Energy Better Building Challenge for outstanding performance In mergy efiuenq — Partner xiM the Save -A -Toll ONried, Campaign — Me Gree n Dving and Energy Frye 15th Annual and final event — Maintained DEQ's Exemplary Fmlronmental EnteryrbeiE3i rtrtus for Public Worts Service Center — DEC, Smtalnablllry Partner — VIAL Platinum AwaN Par Go Green Virginia — Completed focused nonmember pollution preventim training for all city field gaff and their w"barm. — Initiated a long term eager grind and watershed miner planning process in cmiungim wild Vrs @pG of MR and Environmental Engineering (Lid Bun watershed reMng as a Lamphere). — Impkmerted a fulty eletlronlq loud M1oged database for all asbestos and lead hazard recoalkesping and reporting. — bunched a pilot ten of wlar maereal goenor night time lighting an the PWSC. — Cenral Business Dlnritf Centralized hash Compacrors/Wage Manageme , gram. e Maintained /increased planned funding for capital improvements: 10/13/2015 24 •sera. dean and •cpnmunlly lnvoleemenl adn.lymalnlamed Valued, 4y ndd.e,bdydomoms Engagad a Attractive mora—a,smp •wbllwd.aie Informed Community •zooms. and use and Pam,e,shms Community wdeam Olen -P nal endcnmml 'compatible desyn and •Eeadl.e¢mmumrsdon l— damned mm dl.bse mudd. evaaurea -Balanced! wansnund, •olvene Mninq of auu,al eWms aM ..ands Quality sere.e«embs. Accessibility btydeam Pita ."du nsel Amenitles� rdmalr PPOnwnas �wbrmrnedeneomooes •I+ubucowWnarwn end hemmvwrw -ss nagonm o�n,bnmy d'smcs ONdntaln nesnal ^mmunlyNXry m®mdlly nu�.e„w✓eH Wddc menteM Unique mmumy[,ggq•,nan se6 muraysn on ganawttnmW ----- --- • Code enforcement violations :- 530 or -9.6% — FY 2015: 4,988 — FY 2014: 5,518 — FY 2013: 5,553 — FY 2012: 7,717 • Number of individuals participating in the Municipal Volunteer Program: -335 or -14.5% — FY 2015: 1,973 — FY 2014: 2,308 FY 2013: 2,486 FY 2012: 2,434 FY 2011: 2,031 • Number of individuals rating the quality of life as "Good" or Excellent': -2.9% — FY2014 Citizen Survey: 72.9% — FY 2012 Citizen Survey: 75.8% — FY 2008 Citizen Survey: 77.1% 10/13/2015 25 • Number of individuals utilizing recreational and cultural programs and facilities — Library programs: +29,440 or +56.3% • N2015: 81,730 • N2014: 52,290 • fl 2013:50,016 • FY 2012:47,728 • H2011:42,624 — Parks & Recreation facilities and programs: +18,494 or +13.9% • F 2035: 151,613 • N2014: 133,119 • "M13:188,101 • H2012:140,220 • Percentage of home ownership: — 2014Census:54).3% — 2013 Census: 53.4% — 2012Census:55.0% — 2011 Census: 51.5% — 2010Census:54.8% Seategic Onmm, aamry pmsa r ma Prevention RespOnsvene ..noenemnea�oe e�mW.le in de Bn .nadaom id -H— a ,d mmyeoan Va h •FOx9ve nex desi9 . eroWUtim tecn rand mnesm,aun - n.d.anaew.m Quail n repeatiaoe 1Y emnd. dema Standards &Laws QOmmllniCatlon .area�ae amapemy •I�mgemen^aam W weminy sntem elg auelaineeiepractiW •anaMeegeablee�aR Cadmunly inmvemnx •Cwnmunu e r aaddaa. Nate81cplannin, Iptr1[O edumllon.lnlemabn CnminaI&cial ediWke4aon .s.b•.Qedmry •FC1etl Me wnauaiion a lexS •Fee.ftn,l.dise pyyyaybalm 10/13/2015 i 1050 850 650 450 250 s =Property Crime Violent Crime �.,.. mroemo.... ...... .,im 3 , 2000 6250 5500 4750 4000 • Accreditation achievement: Police, Fire, E -911, Jail, Building Inspections 10/13/2015 27 • Operate with a long -range view on resiliency and community impacts • Adhere to sound fiscal policies and procedures • Maintain current assets • Engage in partnerships that advance the region • Invest in initiatives to grow the community and region • Invest in employee development and compensation • Engage the community in long -range planning 10/13/2015 28 10/13/2015 • Economy unclear • Affordable Care Act vulnerability • Continue progress — Infrastructure improvements and maintenance — Operational services /restorations — Fleet and Technology capital investments • Maintain competitive pay and benefits • Transportation Funding and VDOT Revenue Sharing • Revenue Sharing Program — Used to leverage capital funds • Bridge maintenance /rehabilitation /replacement • Street Paving • Curb /gutter /sidewalk • Storm drain improvements • Streetscapes 29 • Revenue Sharing Program — Projected State Funding • FY 2016:$185M • FY 2017:$150M • FY 2018: $100M • FY 2019: $100M • FY 2020: $ som Pending Transportation Projects — Colonial Avenue — King Street 10/13/2015 30 REVENUES,"PENDITUR68 UNASSIGNEU FUN. R NCE $UE.0 x N $ZH-0 $3R9 6YX15P U 6X E Po5i rrrom � PouQ 5p.6 S ka)` So.9 NR XA$[ 5X40 $i)il Sz)x6 kn.a a5f fHZa JO.6F 5wz.z wFVErvuF 5X46 $bl.l k))9 $}M.6 $H3.] S.Y139 FxrzngrvRX 5X69 k)zl k>sa 5x85.9 snu 59oz.z 10/13/2015 30 10/13/2015 Council Briefings: Retirement, 5 year Fnan is zl total Tax Foul n, NOn- Discretionary Cortlncreases, February '. Price of Government, Offers by Priority Capital Planning March: Ranked Offers by Priority, Capital Planning April: Balancing 5tratexies, Revenue Adlustments/ Enhancements, capital Planning, Cash Funding for One Time Expenses — April: Presentation of 2012 Recommended Budget May: Budget Study Process Questions or Comments? 31 10/13/2015 32 10/13/2015 • Factors affecting financial condition of a locality • Monitor changes over a period of time • Update on 4 of the indicators 33 $4,000 — — — $3,000 $2,000 $1,000 $0 � _ $250 $200 1984 11 1�— 72 — 20 177 180 177 178 184 $150 C $100 152 153 152 158 161 158 159 164 $50 —cm $0 'Lpo� le 1p5 ry� ^% ry� ^^ ry� ^R' y0�.9 .`O�.e' RO�`6 10/13/2015 34 9.9% FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 10/13/2015 35 Miscellaneous 11/11/15 city council OFFICE Or THE CRY MANAGER 2Uei Church rayinr Municipal Room 3 zg n e, Virginia 011 Room 36y Roanoke, Virginia zporr 540.853.2333 ROANOKEvrvaw.rsanokeva.gov November 12, 2015 Mayor Bowers and Members of City Council: As a follow -up to Council's Strategic Planning Session on October 14", staff has compiled information in response to questions and requests for additional information. Additional items not included in this communication include the following which will be included in future monthly briefings or during FY 2016 -2017 budget development work sessions. The items include: • Energy efficiency and environmental improvements • EMS ISO rating • Convention and Visitors Bureau and Economic Development cross -over • International trade from Virginia • Funding of community organizations • Workforce Investment Board activities • Municipal Volunteer Program statistics • Higher Education Center worse statistics Libraries • Atomic classes are computer classes which focus on a very high level design such as Indesign or SQL databases. • Universal Class teaches a wide variety of classes (babysitting, wedding planning, financial, customer service as well as computer classes). • Valley View Kiosk Utilization • Combined circulation and book return is around 6,000 books per year • Program Attendance (ages birth -8) • 2013: 709 • 2014: 940 • 2015:1,032 • Utilization by Branch Roanoke Public Libraries - Statistics Program Numbers Total Programs Offered 2012- 2013 2013- 2014 2014- 2015 Gainsboro 549 503 517 Jackson Park _ 477 531 474 Main _ 1,811 1,850 * 2,463 Melrose/Subreg. 551 _ 521 536 Raleigh Court _ - 478 548 74 Williamson Rd 464 450 455 Totals 49330 4,403 4,519 Program Attendance Total Program Attendance 2012- 2013 2013- 2014 2014 - 2015 Gainsboro Jackson Park Maul 5,386 5,468 10,657 4,301 4,588 6,348 24,096 _ 26,131 * 46,851 Melrose/Subreg. Raleigh Court _ 4,109 4,598 6,561 _ 4,357 4,785 _ 2,349 *_ Williamson Rd 5,021 5,764 8,964 Totals 1 47,270 51,334 81,730 Roanoke Public Libraries Doorcount Stats Circulation Stats 2012 - 2013 2013- 2014 2014 - 2015 Gainsboro Jackson Park 71,443 85,316 87,043 WPuk74,423 J74,423 72,811 96,762 73,479 3,349 8,243 9,887 8,174 513,571 10,399 9189 4+ 202,092 65,353 9,461 69,423 63,380 Raleigh Court _ 67,264 70,625 18,722 Williamson Rd 84,963 86,096 77,405 Totals 686,196 509,963 530,295 Roanoke Public Libraries Circulation Stars Circulation Stats 2012- 2013 2013- 2014 2014- 2015 Gainsboro Jackson Park 78,433 94,249 82,642 66,105 72,811 52,132 Law 3,349 4,573 2,678 Main 513,571 497.760 rt 621,970 * Melrose/Subr 65,353 73,650 69,001 Ralei Court 106,283 110,258 34,054 Williamson Rd 95,778 97,084 88,264 TNals „-. 9 72 1 950,385 950,741 * Location closed for renovations for either a full or partial fiscal year Human/Social Services Medicaid Participation October enrollment Children (ages 6 -19 7,025 Disabled Individuals 6,030 Children (ages 1 -6 3,724 Low Income Caretakers of Minor Children 2,356 "Plan First" Family Planning Participants 2,119 Adults over 65 1,331 Infants under age 1 776 Foster Care/Adoption Assistance Children 542 Pregnant Women 1 402 Mental) III (ages 21 -64) 121 Blind individuals 36 Refugee Groups 34 Former Foster Care Children (ages 19 -26 27 Breast and Cervical Cancer Patients 22 o If the Medicaid program were expanded by the State, and based on the participation rate in the City of other programs with eligibility requirements, it is estimated that the growth in the Medicaid roll in the City would reach an additional 8,000- 10,000 residents. Year -End Expenditure Levels Our ability to reallocate funding at year -end for one -time capital is made possible through revenue adjustments during the fiscal year. A portion of the adjusted revenue has historically been allocated to identified expenditure issues such as Worker Compensation, public safety overtime and snow operations. Any excess funding resulting from the revenue adjustment provides flexibility to fund one -time capital needs. I trust that this infomtation is responsive to your questions and follow -up requests. Please feel free to contact me if you desire more detail. We look forward to sharing additional information during the coming months. Respectfully, (aofk Christopher P. Morrill City Manager Polarity Map® Action Steps Ha dl C jil I Gi 1, api air. the po;i6vE r s It iun nrasi ,, o [ii is left Ir01e, Per ii Azle D'v WI rrI Isurese Early Warnings ivr urli indcs hr f, you car n. Thal o I :I oo, knc, ,,i I' Ll 1) b' r.i e fml_ f ,. [EDITABLE] Action Steps ,o ,rs.f us Early Warnings P c: ynu io , r �, TRADITION the handing down of statements, beliefs, legends, customs, information, etc., from generation to generation, especially by word of mouth or by practice something that is handed down a long- established or inherited way of thinking or acting PROGRESS a movement toward a goal or to a further or higher stage developmental activity in science, technology, etc., especially with reference to the commercial opportunities created thereby or to the promotion of the material well -being of the public through the goods, techniques, or facilities created advancement in general Conditional Respect AND Unconditional Respect Task AND Relationship Candor AND Diplomacy Responsibility AND Freedom Confidence AND Humility Analysis AND Encouragement Control AND Empowerment Grounded AND Visionary Structure AND Flexibility Logic AND Emotion Individual AND Work Group Planning AND Implementation (Y) POLARITY PARTNERSHIPS, LLC From Polarity Partnerships From Polarity Partnerships Centralized Coordination AND Decentralized Initiatives Recognize the Individual AND Recognize the Team Reduce Cost AND Improve Quality Competing with Others AND Collaborating with Others Stability AND Change Celebrating Our Differences AND Celebrating Our Commonalities Care for My Part of the Organization AND Care for the Whole Organization Showing Respect for Every Person AND Showing Respect Based on Performance Getting the Job Done (task) AND Building Relationships Taking Care of the Organization AND Taking Care of the Customer Work AND Home 00 POLARITY PARTNERSHIPS, LLC 6 From The Three Tensions by Dominic Dodd and Ken Favaro Profitability AND Growth Today AND Tomorrow The Whole AND The Parts From Built to Last by Collins and Porras Preserve the Core AND Stimulate Progress (Stability) (Y) POLARITY PARTNERSHIPS. LLC (Change) From Strategy Synthesis by Bob de Wit and Ron Meyer Logic AND Creativity Deliberateness AND Emergentness Revolution AND Evolution Markets AND Resources Responsiveness AND Synergy Competition AND Collaboration Compliance AND Choice Control AND Chaos Globalization AND Localization Profitability AND Responsibility (Y) POLARITY PARTNERSHIPS, LLC 8