HomeMy WebLinkAboutCouncil Actions 11-02-150
ROSEN
40375 - 110215
ROANOKE CITY COUNCIL
INFORMAL SESSION
NOVEMBER 2, 2015
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call t0 Order -- ROII Call. All Present. Council Members Lea and Price
arrived late.
Welcome. Mayor David A. Bowers.
The Mayor recognized Police Chief Perkins who introduced the GTO (Growth
Through Opportunity) Cadets from the Police, Sheriff and Fire -EMS Departments.
At this point, Council Member Lea entered the meeting. (9:03 a.m.)
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, November 5 immediately following the 2:00 P.M. session at
7:00 p.m.; and Saturday, November 7 at 4:00 p.m.; and video streamed by Internet
through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are
offered with closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0)
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2-
3711 (A)(10), Code of Virginia (1950), as amended.
(6 -0)
A communication from the City Attorney requesting that City Council convene in a
Closed Meeting to discuss or consider the acquisition of real property interests in a
portion of real property situated off Materials Yard Road, a private road, in Roanoke,
Virginia, bearing Official Tax Map No. 9999999, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(6 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
AT 9:16 A.M., THE INFORMAL SESSION WAS RECESSED FOR THE LEGISLATIVE
COMMITTEE MEETING.
At this point, Council Member Price entered the meeting. (9:17 a.m.)
AT 10:19 A.M., THE INFORMAL SESSION RECONVENED AND THE FOLLOWING
BRIEFINGS WERE HELD.
BRIEFINGS:
• Williamson Road Library Renovation /Expansion - 45 minutes
• Parks and Recreation Master Plan Update - 30 minutes
• Voter Precinct Ordinance - 30 minutes
(Council Member Bestpitch)
AT 12:26 P.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED
MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C.
TAYLOR MUNICIPAL BUILDING; AND THEREAFTER TO RECONVENE AT 2:00
P.M. IN THE COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - -Roll Call. All present.
The Invocation was delivered by The Reverend Rayshon Cobbs, Pastor,
Forest Park Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, November 5 at 7:00 p.m., and Saturday, November 7 at 4:00 p.m.;
and video streamed by internet through Rev.Net Technologies, Inc., at
http: / /www.wrev.net. Council meetings are offered with closed captioning for the
hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING
EXPIRATIONS OF TERMS OF OFFICE:
ARCHITECTURAL REVIEW BOARD (REGISTERED ARCHITECT) - ONE
VACANCY
FOUR -YEAR TERM OF OFFICE ENDING OCTOBER 1, 2019
BUILDING AND FIRE CODE OF APPEALS /AT -LARGE - TWO VACANCIES
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018
CITY OF ROANOKE FINANCE BOARD - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
ECONOMIC DEVELOPMENT AUTHORITY — ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING OCTOBER 20, 2017
HUMAN SERVICES ADVISORY BOARD — ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING NOVEMBER 30, 2018
PARKS AND RECREATION ADVISORY BOARD
UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2016
TOWING ADVISORY BOARD (LAW ENFORCEMENT) — ONE VACANCY
THREE -YEAR TERM OF OFFICE ENDING OCTOBER 31, 2018
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A resolution memorializing the late Frank W. Feather, longtime pastor of
Forest Park Baptist Church and former Citizen of the Year.
Adopted Resolution No. 40384- 110215 (7 -0). The Mayor presented a
ceremonial copy to The Reverend Rayshon Cobbs, Pastor, Forest Park
Baptist Church.
Recognition of the Roanoke Police Department on receiving first place in the
2015 National Law Enforcement Challenge.
The Mayor presented a Certificate to Captain Samuel Roman and
recognized staff.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Troy Larimer, Michael Ailstock, Penny Beard, Geoff Campbell, Ben Early
and Robert Gravely appeared before the Council.
4. CONSENT AGENDA:
(APPROVED 7 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 A communication from the City Clerk advising of the resignation of Jim
O'Hare as a member (Public) of the Youth Services Citizen Board, effective
September 28, 2015.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -2 Report of qualification of Paula L. Prince as a member of the Human
Services Advisory Board to fill the unexpired term of office of Robin Haldiman
ending November 30, 2016.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance and appropriation of the State Homeland Security
FY15 Grant funds from the Virginia Department of Emergency
Management (VDEM) to allow the Roanoke Police Department to
replace protective equipment.
Adopted Resolution No. 40375. 110215 and Budget Ordinance
No. 40376. 110215 (7 -0).
2. Appropriation of the 2015 - 2016 Community Development Block
Grant (CDBG) and Home Investment Partnerships Program
(HOME) funding from the U. S. Department of Housing and Urban
Development (HUD).
Adopted Budget Ordinance No. 40377 - 110215 (6.0, Council
Member Ferris abstained from the vote).
3. Amendment of the City Code to revise the definition of the Sealed
Compactor Zone; and to reflect fee schedule in the Fee
Compendium, effective April 1, 2016 — June 30, 2016, and deletion
of fees no longer applicable.
Adopted Ordinance No. 40378 - 110215 and Resolution No.
40379- 110215(7 -0).
4. Authorization to submit an application for FY17 transportation
alternatives program funds in connection with improvements to
bicycle and pedestrian infrastructure in the vicinity of Fishburn Park
Elementary and Virginia Western Community College.
Adopted Resolution No. 40380-110215 (7-0).
5. Authorization to enter into a contract with the Virginia Department
of Housing and Community Development for acceptance of grant
funds awarded through the Industrial Revitalization Fund to
renovate the property for use as a Business Acceleration Center.
Adopted Resolution No. 40381- 110215 and Budget Ordinance
No. 40382 - 110215 (6 -0, Vice -Mayor Trinkle abstained from the
vote).
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Berglund Center
• Seat Replacement Ribbon - Cutting Ceremony, in the Coliseum
• Wednesday, November 4, at 10:00 a.m.
Virginia Veterans Parade
• Saturday, November 7, in Downtown Roanoke
• 11:00 a.m. to 1:00 P.M.
• Parade participants include military units from across Virginia, military
marching units and individual veterans accompanied by military,
college and high school bands.
• This parade is one of the largest Veterans events in Virginia.
Ice Skating is coming to Elmwood Park
• At a press conference last week the city, DRI, and the Roanoke -
Blacksburg Regional Airport announced that an ice skating rink will be
built at Elmwood Park.
• Construction is scheduled to start on November 2.
• Named for its title sponsor, the Roanoke - Blacksburg Regional Airport,
the new rink will be called "ROA's Elmwood on Ice."
• The rink will officially be open from November 23, 2015, to February
14, 2016, and have varying hours to accommodate skaters.
• Fees for admission will be $6, with an additional $2 for skate rentals.
• The full schedule of hours can be found at www.ElmwoodOnIce.com.
Harvesting of the Fruits Potluck Dinner and Awards Celebration
• Friday, November 13, at the Jefferson Center.
• 6:00 p.m. to 8:00 p.m.
• Annual dinner sponsored by the Office of Neighborhood Services and
Roanoke Neighborhood Advocates, in partnership with Roanoke City
Council.
• Members of Roanoke City Council and Roanoke Arts Commission will
present the 2015 Neighborhood Partnership Awards from the pool of
submitted nominations received.
• More than 70 award nominations were received for eight different
award categories.
• Participants who attended the national 2015 Neighborhoods USA
conference held in Houston, Texas and /or the 2015 Virginia Statewide
Neighborhood Conference held in Norfolk will be providing brief reports
on the workshops they attended.
• This event is a great opportunity to strengthen the relationship between
neighborhoods and the City, and to recognize citizen engagement.
b. DIRECTOR OF FINANCE:
Financial reports (Unaudited) — City of Roanoke for FY15 and June
FY15 (Unaudited) — Roanoke City Public Schools.
Received and filed.
2. Financial report for the three months ended September 2015.
Received and filed.
C. CITY CLERK:
1. Recommending concurrence in the appointment of Cecelia "Susie'
Freeman McCoy as the Deputy City Clerk of the City of Roanoke.
Adopted Resolution No. 40383-110215 (7-0).
8. REPORTS OF COMMITTEES:
a. Report of City Council's Task Force on City Code amendments affecting
the duties of the Director of Finance. Council Member Raphael E. Ferris,
Chair.
Received and filed.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
The City Attorney was instructed to prepare the proper measure
honoring Virginia Tech Football Coach Frank Beamer on his
retirement at the end of 2015.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Thomas Powers as a member of the Human Services
Advisory Board to fill the unexpired term of office of Victoria M. Cox
ending November 30, 2018.
9
Appointed Kristine Safford to fill the unexpired term of Jim O'Hara;
Paula Williams to fill the unexpired term of Crystal Hall; The
Reverend Timothy Harvey to fill the unexpired term of Lorene Wilson
ending June 30, 2018, respectively; and Joyce Watkins to fill the
unexpired term of Dawn Board ending June 30, 2016, as members
(Public) of the Youth Services Citizen Board.
Appointed Paula Williams as a Director of the Economic
Development Authority to fill the unexpired term of office of Brian K.
Redd ending October 20, 2017. The City Attorney to prepare the
proper measure for adoption at the November 16, 2015 Council
meeting.
Mayor Bowers called attention to a communication from the Roanoke
Redevelopment and Housing Board of Commissioners Chairman Gilbert E.
Butler, Jr., addressed to the City Clerk, regarding the attendance record of
Board Commissioner R. Gail Burruss; and respectfully requesting that City
Council approve the absences due to exigent circumstances, thereby
allowing her to continue serving on the Board. Council concurred in the
request.
CERTIFICATION OF CLOSED MEETING. (7 -0)
12. ADJOURNED- 3:55 P.M.
10
November 2, 2015
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
213 CHURCII AVENUE. S.W. SUI FE 433
VbicMi��j
-:
ROANOKE VIRCINIA24011 -1594
-._-
THFPI )NF 15401851-2x44
FAX (s40)ss3.1145
DAVID A. BOWERS
Mavor
November 2, 2015
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
November 2, 2015
Public
VACANCIES:
Four - yearterm of office on the Building and Fire Code Board of Appeals ending June 30, 2019; and
an unexpired term of office ending June 30, 2016.
Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2016.
Four - yearterm of office on the Architectural Review Board (Registered Architect) ending October 1,
2019.
Three -year term of office on the Towing Advisory Board ending October 31, 2018.
Unexpired term of office on the Human Services Advisory Board ending November 30, 2018.
Unexpired term of office on the Economic Development Authority ending October 20, 2017.
Unexpired term of office on the City of Roanoke Finance Board ending and June 30, 2016.
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. W_ SUITE 452
ROANOKE. VIRGINIA 24011 -1594
TELEPHONE. (5401153 -3444
PAX. (5 4 01 15 3 -11 45
DAVID A. BOWERS
N1....
November 2, 2015
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2015 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,, yam'
David A. Bowers
Mayor
DAB:ctw
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL 13UILUING
215 Cl IURCH AVENUE, SW
ROANOKE, VIRGINIA 24011.1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TFI FPHONE 540. 853.2431
FAX 546853.1221
EMAII : drynttyC�ronnokevq.�oc
November 2, 2015
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City
Attorneys
A communication from the City Attorney requesting that City Council convene in a Closed Meeting
to discuss or consider the acquisition of real property interests in a portion of real property situated off
Materials Yazd Road, a private road, in Roanoke, Virginia, bearing Official Tax Map No. 9999999, where
discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
Daniel . Callaghan
City Attorney
DJC /Isc
c: Christopher P. Morrill, City Manager
Barbara Dameron, Director of Finance
Stephanie Moon Reynolds, City Clerk
Dear Senators and Delegates,
'Phcrc arc 324 cities, towns, and counties that make up the unified
Commonwealth that we call home. The ..her localities of the Virginia
Municipal League have developed this Legislative program to identify the
key issues of importance to our communities.
First and foremost, local governments need solid partner in their
state government in order to meet the needs of the citizens of the
Commonwealth. As you debate each bill that impacts localities during this
session, we ask that you consider how mandates for services will be forded.
Educating our students is a top priority for VML and our member
localities. We support funding formulae based on realistic costs. We also
support the study of how SOQmay be revised and adequately funded.
From the state /local fiscal relationship to transportation to water quality
funding, local officials want a strong partner in static government so that we
can work together to move the Commonwealth forward.
When it comes to understanding how proposed legislation could potentially
help or harm local communities, VML is your source for answers. Please
feel free to contact me or any member of our advocacy team. We look
forward to working with you on issues of mutual concern.
Sincerely,
Kimberly Wum
Executive Director
VML 2016
Legislative Program
The Virginia Mumcipal League adopts the following legislative program for the
2016 session of the General Assembly
Top Legislative Priorities
Education Funding
VML opposes state policies that push more expenses onto
localities while simultaneously increasing accreditation man•
dates and graduation requirements. We believe state education
funding formulae must be based on realistic costs.
Why? A strong public school system is essential to economic development and
prosperity. The state most be a reliable funding partner in accordance with the
Vngima Constitution and state statutes. The Standards of Quality should recognize
the rescumes, including positions, required for a high -quafity public education system
VML opposes changes in methodology and changes in the division of financial
responsibility that result in a shift of funding responsibility from the state to localities.
As an example, VML opposes the elimination or decrease of state funding for state -
mandated benefits for school employees.
Further, VML opposes policies that lower state contributions but do nothing to
address the cost of meeting the requirements of the Standards of Accreditation and
Standards of Learning. The State Board of Education should identify areas within
the Standards of Quality and other educational requirements, such w mandates for
expenditures in the area of student health services that can be modified or eliminated
in order to provide IocaGtics with greater flexibility in their use of scarce education
funds.
VML supports a JLARC or other state study that examines the ways other states
fund education and whether the Commonwealth should use a funding strategy that
eembfishes a more realistic base foundation amount per pupil —plus add -on funding to
reflect higher costs for educating at -risk, disabled, ESL, and gifted students, etc. as weft
as funding for capital vests.
VML supports a study by the Joint Legislative Audit and Review Commission to
determine how the SOQ may be revised and adequately funded to meet the require-
ments crammed in the Standards of Learning and Standards of Accreditation. VML
also supports implementation of JLARC recommendations to promote 3s glade
reading performance.
3016 VMt1apiddi.e Vmgrmm 1
Any approach to improving low - performing schools must include adequate state
financial support. VML supports increased state funding for the Virginia preschool
Initiative, the K -3 reduced class size program and Early Reading Intervention pro,
gram. VML also supports increased state stipends for highly effective teachers in
high -poverty schools, and other mummies, programs.
The state has consistently underfunded the state Standards of Quality and other
state accountability programs. In the absence of increased state funding, VML op-
poses any efforts that would transfer to the state additional local funding that localities
choose to provide to school divisions. Such local funds exceed the amounts the state
requires for SOQ and other state -local match programs.
State Assistance to Local Police Departments
(HB 599)
Almost 70 percent of Virginians five in communities served by police departments.
The state created a program of financial assistance to local police departments, but
has increasingly de-cmphasixod this funding obligation as a priority. VIOL calls for the
state m honor its commitment to public safety by funding the program in FY 16 and
onward as stipulated in the Code of Virginia.
State and Local Government Fiscal Relationship
V113I, believes that the Cornrnonwealth and local governments
should he partners in providing essential services to their citizens.
Therefore, the Commonwealth noun fully fund its obligations in
this partnership and noun not unjustly curtail, redirect or eiind-
nate local tax authority.
Why? Governance at the local level becomes ever more challenging as the
Commonwealth and the federal government add new programs, or modify existing
program guidelines, and promulgate complex regulations; and higher standards for
local governments to implement. It is not uncommon for the state and federal govern-
ments to either underfund their share of the costs or to ignore them altogether.
To that end, the Virginia Municipal League holds as essential these principles on
local taxing and budget authority.
1. Specific local revenue authority and soarers rarmot be further restricted without
fast granting and providing alternative revenue authority with reliable, sustainable
revenue soirees This includes, without limitation, the BPOL and M &T taxes.
2. Local general fund revenue and special funds cannot be confiscated or re-
directed to the state treasury.
3. Local governments cannot be expected to bear the expenses related to the
imposition of new funding requirements or the expansion of existing ones on
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services delivered at the local level without a commensurate increase of state
financial assistance or new local taxing authority.
4. Shifting traditional state funding responsibilities onto local governments, for
such services including public education, law enforcement and public safety
activities, is bad fiscal policy, resulting in the stress of local finances without
reductions in overall program costs.
5. Piggybacking state fees, taxes or surcharges on local government services
frustrates transparency at both the state and local lesal.
6. Placing additional administrative burdens on local governments without suf-
ficicnt resources or administrative flexibilityjcopardizes the quality of services
delivered at the local level.
7. Any efforts at tax reform should begin with a thorough examination of state
tax reform and state spending reform.
S. State budget cuts to state mandated and other high priority programs should
specify the programs to be affected by the cuts.
The Conrmorrwealth should:
1. Enter into a dialogue with local governments to examine state requirements
and service expansions that can be suspended or modified to alleviate to the
degree possible the financial burden on state and local taxpayers. Specifically,
the Commonwealth should:
• Critique the Standards of Accreditation and Standards of Learning to
determine which standards impose costs on local governments that are not
recognized in state funding formulas. In particular, changes adopted since
2009 to SOAs and SOI, should be examined as state funding on a per -pupil
basis is now below 2009 levels.
• Re- examine these Standards of Quality that the Board of Education has
adopted, but that the General Assembly has not funded. These standards
reflect prevailing practices necessary to improve children's academic per-
formance. Their academic performance is crucial to students and schools
meeting the accountability standards under the SOL and SOA. If funding
is not available to pay for prevailing practices, the accountability standards
should be adjusted so that local governments are not in the position of hav-
ing to bear the entire burden of meeting these unfunded mandates.
• Conduct a study that examines the ways other states fund education and
whether the Commonwealth should use a funding strategy that establishes
a more realistic base foundation amount per pupil — plus add -on funding to
reflect higher costs for educating at -risk, disabled, ESL, and gifted students,
etc. as well as funding for capital costs.
2. Dttzlop spending and revenue priorities that support economic develop-
ment, public safety, education and other public goals. Stare tax credits, tax
deductions and tax relief policies most receive the same scrutiny as spending
programs as part of the prioritization process.
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3. In times of revenue crises, review ways to increase revenues to meet constitu-
tional and statutory obligations to Virginia citizens after all other actions have
been taken including eliminating unnecessary programs, achieving greater
program efficiencies, and streamlining service delivery.
4. Include local government representatives on any "blue ribbon" commission
or other body established by the state that has as its purpose changes in local
revenue authority or governance.
Transportation Funding
VML recognizes the importance and critical support provided by the Common-
wealth for local and regional transportation and transit capital needs. To that end,
VML believes die projected decline in state funding over the upcoming biennia will
negatively affect the movement of people and goods, thereby hindering economic de-
velopment,jeopardizing public safety and degrading the quality of life in our localities.
The state should continue to financially support transportation and transit capital
needs, exploring all options including the issuance of Commonwealth bonds.
Water Quality Funding
VML requests the Gcrund Assembly to provide sufficient appropriations to the
Water Quality Improvement Fond (WQII) to fulfill point source upgrade contracts
with local governments w well as cost -share payments to farm operators for the imple-
mentation of agricultural best management practices. Additionally, VML requests the
General Assembly to provide sufficient appropriations, including dedicated revenues to
the Stormwater Local Assistance Fond (SLAF) to address costs associated with pernit
requirements tied to federal Municipal Separate Storm Sewer Systems (MS4) and new
EPA regulations.
Wastewater Discharge /Pollutant Allocation Limits
VML opposes any legislation that mduces or limits local gave nmcvt's sewage
discharge capacity, including nutrient allocations, as such capacity and allocations are
critical to our members' economic development efforts
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Other legislative positions
Local Fines and Fees to Remain Local
VML calls for an end to the state cmum of local fines and forfeitures, which began
in 2012 based on a misinterpretation of the Code of Virginia. After separate examina-
tions, neither the State Inspector General nor the State Attorney General found any
Legal or pobcyjustification for this scizurc of local funds. Yet the scizurc of funds
continues, affecting the ability of affcetcd communities to fund basic services such as
public safety.
First Day Introduction for Bills
with Local Fiscal Impact
VML supports reinserting the requirement for fast day introduction of bills
with a local fiscal impact in the procedural resolution that governs the conduct of the
General Assembly session.
This recommendation was supported in the last session by the Gaert er's Task
Force for Local Government Mandate Review and the Task Force for Fiscal Impact
Review. The intent is to provide local governments more time to assess the fiscal
impact of proposed legislation, During the 2014 session, delegates and senators had
ten days after the start of the session to introduce Isolation, leaving local governments
with roughly three weeks to review hills, notify the Commission on Local Government
about potential fiscal impacts and to lobby.
Fines and Costs Collections by Treasurers
VML seeks die repeal of language in the 2014 and 2015 Appropriation Acts that
effectively bars local Treasurers fi'om collecting delinquent fines and costs. Common-
wealth's Attorneys should have the option to choose the most efficient and effective
collection agent regardless of whether the agent is a public or private entity. VML
does not support efforts to monopolize collection services,
Line of Duty Act
The cost of die current Line of Duty Act is not sustainable for either the state or
local governments. VML supports recommendations and options made by the Joint
Legislative Audit and Review Commission on the Line of Duty Act program that
would connote the fiscal sustainability of the program and ensure that the benefits arc
available to those who need and deserve them.
2016 Mt Lep6la Ympmm 5
Price Floor for Regional Gas Taxes
VML supports an amendment to Virginia Code § 58.1 -2295 which would
establish a protective floor price for the 2.1 percent regional gas tax, much as was done
for the statewide fuels tax in §58.1 -2217. Such a floor concept is essential to provide
a more stable, dedicated revenue source needed for long -term financing of regional
projects.
Taxing, Licensing and Regulating
Internet -based Businesses & Services
VML believes that public policies affecting public safety, taxa-
tion and land use need to adapt to major economic changes
but that the state must pmserve localities' ability to protect all
citizens and to regulate all types of businesses fairly.
Why? If the Commonwealth should take action to regulate private enterprises
employing a business model that emphasizes the use of the Internet to either provide
retail or facilitate lodging or ride - sharing services, then local government interests
should be acknowledged and localities should be included in the decisiewmaking As
general principles, VML believes state and local policies should (1) encourage a level
playing field for competing services in the market place; (2) seek to preserve and /or
mplam local and state tax revenues; and (3) ensure safety, and reliability and access for
consumers, providers and the general public; and (4) protect local government's ability
to regulate businesses whether they are traditional, electronic, Internet - based, virtual
or otherwise.
State Corporation Commission Jurisdiction
Over Local Utilities
Because the State Corporation Commission lack jurisdiction over local gm ern -
ment utilities under the Virginia conutution, the General Assembly should not enact
any legislation that purports to grant the SCC any regulatory powers over local
utilities.
Workers Compensation - Medical Costs
on a Scheduled Fee Basis
Virginia should adopt Medicare -based fee schedules (m setting medical provider
fccs in workers' compensation cases, instead of the prevailing community rate standard
now used. 'Phis will make providing workcra' compensation coverage more affordable
and will adequately protect the financial interests of the medical provldas of Virginia.
6 2016 VatLga,n ewe
Non - partisan Redistricting
that Preserves Jurisdictional Boundaries
VML supports redistricting reform, including the use of a non - partisan indepen-
dent commission to draw state legislative and Congressional lines based on specified
and consistent criteria, including insofar as possible preservation of the integrity of
existing city, town, county and precinct fines.
Municipal Net Metering
VML requests the General Assembly grant local governments the right to
aggregate the electric load of their buildings, facilities, and any other governmental
operations for the purpose of net energy metering. Additionally, VML requests the
General Assembly raise the net - metering limit from 1,000 iilowatts to 2,0001olowatts
for non - residential customers.
Regional Greenhouse Gas Initiative
& Commonwealth Resilience Fund
VML urges the General Assembly to address greenhouse gas emissions targets
through a Regional Greenhouse Gas Inventory (RGGI) carbon credit auction, and/
or a carbon emissions tax. All proceeds derived from the auction of credits should
be used to establish the "Commonwealth Resilience Fund", a special state dedicated
fund to assist localities in addressing flooding, energy efficiency imprm ancr ts, and
economic development.
Synthetic Plastic Microbeads
VML requests the General Assembly prohibit the manufacture and sale of
personal care products and owe-the-counter medicines that contain synthetic plastic
microbeads. Toxins associated with microbeads, such as PCBs, have the potential to
contaminate water supplies so that they exceed safe levels for consumption. Because
sewage treatment plants are not equipped to remove microbeads from wastewater and
large -scale removal of this pollutant from surface waters would be difficult and costly,
the best solution is source reduction.
Local Authority to Regulate Plastic Bags
VML requests the General Assembly grant localities the authority regulate and
curtail the use of retail plastic bags. This authority will provide local governments an
additional tool to reduce litter and improve local water quality.
2016 VML ogdtl P, r
VML Executive
Poon`
Roan n RFtod Committee
am
Mayo, Town of BI- laburg
Presidem-Eleet Vice President
Roben K. Coiner Kade Sheldon Hammier
Mayor, Town of GordonmHe Coundl Membe,
T— of Leerburg
M -large Member
At -Lmge Member
Ceamr TJobnsm
Patricia P. Woodbury
We Mo"
Council Mende,
City of Lynchburg
City of Newport New,
M -Large Member "Large Member
Muni Milncr Elm, Edythe Kelleher
Mayor, City of Lewngton Rte Mayo, Town of Vi-
At -La.ge Member
A Ll eMember
A.dtaJamea a;re
p" Gory odum
Cound Member,
Council Memhe, City of Brinol
City of Roanoke
T Secrinn Cbav Cr, Section Cbeir
Timothy Taylor Chrinina Lumao- Bailey
Mayo, Town of Svavhurg Vice Mayo, City of Hopewe6
Urban Section Chair
1 ®ediate Put President
Thomas R. Smigiel, Jc
William D. Euille
Cound Member,
Maya, City of Alexandria
City of Norfolk
e foie vmtt.ei•inn. mom.
2016 VML Legislative Committee
Chair: Opbie Kier, Vice Mayor City of Staunton
Vice Chair: Don Harris, Mayor, 'flown of Bluefield
City Section
Ophie Kier Vice Mayor, City of Staunton
Elizabeth Minor, Mayor City of Winchester
Brian Thrower City Manager, City of Emporia
Andrea Oakes, Council Member, City of Staunton
Gene Teague, Council Member City of Martinsville
Guy Odum, Council Member, City of Bristol
Ti ron Section
Don Harris, Mayor'1'own of Bluefield
Tim Taylor, Mayor, Town of Strasburg
Sheila Clem, Council Member, Town of Herndon
Cathy Lowe, Vice Mayor Town of Abingdon
Edward Owens, Mayor, Town of South Boston
James Hudson 111, Mayor, Town of West Point
Urbaa Section
Ted Byrd, Council Member, City of Harrisonburg
Lawrence G. CampbellJr., Council Member, City of Danville
John Chapman, Council Member, City of Aleaurabia
Roger Fawcett, Council Member, City of Suffolk
Cynthia Newbille, Council Member, City of Richmond
Kimball Payne, III, City Manager City of Lynchburg
George E. Wallace, Mayor, City of Hampton
Kenneth 1. Wright, Mayor, City of Portsmouth
Rosemary Wilson, Council Member, City of Virginia Beach
Jonathan L. Wag Council Member, City of Manassas
Thomas R. Smigiel, Jr, Council Member, City of Norfolk
Tina L. Vick, Council Member, City of Newport News
2M VMr 1
About VML
The Virginia Municipal League is a statewide, nonprofit,
nonpartisan ass damm of city, town and county
governments established in 1905 to improve and assist
local governments through legislative advocacy; research,
education and other services. The membership includes
all 38 cities in the state, 166 towru and 7 counties.
P.O. Box 12164 Richmond, VA 23241
8o4/649-8471 e- mailavml.org www.sonLorg
DRAFT t 1'02,2015
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending and reordaining Article 11, Election Districts; Voting
Precincts and Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979) as
amended, to establish one election district, 21 voter precincts and 21 polling places within the
election district, and one central absentee voter precinct; providing for an effective date; and
dispensing with the second reading of this ordinance by title.
WHEREAS, the City of Roanoke has maintained 32 separate voter precincts throughout
the City and one ( I) central absentee voter precinct at the Noel C. Taylor Municipal Building for
several years;
WHEREAS, in 2011, Council of the City of Roanoke requested the Roanoke Electoral
Board (the "Electoral Board ") to review the current alignment and composition of voter precincts
and make recommendations to the Council with respect to the consolidation or realignment of
voter precincts within the City;
WHEREAS, the Electoral Board presented a proposed realignment of voter precincts
within the City that would reduce the number of voter precincts from 32 to 26 and maintain one
( I ) absentee voter prccmct;
WHEREAS, the Council expressed concerns over this proposal and requested the
Electoral Board to review the entire electoral precinct map and develop an alternative proposal;
WHEREAS, the Electoral Board, the Registrar, GIS staff, and staff from the City
Planning, Building and Development Department assembled to consider the creation of a new
electoral precinct map:
C ATTOR,NL1( ASRSH\RLF( P.1-11, K-1 -uRoche,R -hl 11t 11Ra1111n. -0ar 11) i0 Gill,
DRAFT 11/02/2015
WHEREAS, this group considered the requirements of the Code of Virginia, the current
configuration of House of Delegate Districts, and availability and accessibility of polling places
and developed a plan which created 19 voter precincts within the City and maintained one (1)
absentee voter precinct:
WHEREAS, the Electoral Board hosted five (5) informational sessions in various parts of
the City in the summer of 2012 so that citizens could attend to express their opinions to the
proposed voter precinct plan;
WHEREAS, Council set the proposal of the Electoral Board for a public hearing on
November 19.2012:
WHEREAS, several citizens appeared before Council at the public hearing to express
their coneems regarding the proposed realignment of the voter precincts;
WHEREAS, Council did not vote to adopt or reject the proposed voter precincts prepared
by the electoral board:.
WHEREAS. Council adopted a Resolution No. 39564 - 010713 on January 7, 2013, to
create a citizen's task force "to review the current alignment of the City's voter precincts,
Electoral Board proposal, and the voting process and to make recommendations to City
Council;"
WHEREAS, the Election Precincts Task Force organized, met, and held public hearings
in accordance with the directives of Resolution 39564- 010713 and submitted its recommendation
to City Council on May 14, 2013 (the "fas'k Force Recommendation"):
WHEREAS, the Task Force Recommendation proposed the creation of 20 voter precincts
within the City and one (1) absentee voter precinct at the Noel C. Taylor Municipal Building;
I. %TTORN I I(dSa 5 11 ARt l m : unaxR-I P.— n, R.I., Summa II. R -. isian. D-fi I I I�uIWow 2
DRAFT 11 /02/2015
WHEREAS, the Election Precincts Task Force appeared before Council at a work session
of Council on June 3, 2013, to respond to questions from Councl;
WHEREAS, Council directed the City Attorney to prepare an ordinance that would adopt
the Task Force Recommendation to create 20 voter precincts within the City and maintain one
(t) absentee voter precinct at the Noel C. Taylor Municipal Building;
WHEREAS, during a review of the proposed ordinance to create 20 voter precincts
within the City and maintain one (1) absentee voter precinct at the Noel C. Taylor Municipal
Building, City staff, including the General Registrar, the City Attorney, and GIS staff discovered
that the current boundaries of House of Delegates Districts I I and 17 did not follow the precinct
lines as established in current City Code;
WHEREAS, Council tabled further discussion of any precinct realignment until City staff
could explore the possibility that the General Assembly would amend the boundaries of House of
Delegates Districts II and 17 to conform those boundaries to the existing City precinct
boundaries;
WHEREAS, the General Assembly did not consider any adjustment to the boundaries of
House of Delegates Districts t I and 17 during the 2015 session of the General Assembly;
WHEREAS, City staff worked with Council Member Bestpiteh to develop a precinct
realignment plan that created 21 precincts within the City and maintained one (1) absentee voter
precinct at the Noel C. Taylor Municipal Building; and
WHEREAS, Council authorized the scheduling of a public hearing on Monday,
November 16. 2015, to consider adoption of an ordinance to establish one (I ) election district
within the Citv, create 21 ester precincts and 21 polling places within the election district, and
maintain one ( 1) absentee voter precinct at the Noel C. Taylor Municipal Building.
i %IIOR \FY(ASESIi %KLVOf PTI11n, I,R.,l nuo PnCa Rral; in.nt Slone nl. &claon, thalt 01) .1 id ""
DRAFT 1 P02
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
L Article 11, Election Districts Voting Precincts and Places, Chapter 10, Elections -
of the Code of the City of Roanoke (1979). as amended, is hereby amended and reordained to
read and provide as follows:
1 A]TOR\ LN C kSL S 114KFVgym N, .... .. R-1 ..I Recin.I R-1 ISwmno ➢- RCisl— D 1111.3III5I-
DRAFT 11/02/2015
See. 10 18. Same
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DRAFT 11'0212015
\ �crfii g place.
Tije cp
o _v'
said pre,.'fl,..
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DRAFT 11,02,2015
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,
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DRAFT 11/022015
gee n2 , Votingplac2
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MW
gee n2 , Votingplac2
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DRAFT 11/02/2015
S«. 10 34. Same Voting aea
YlE�:R�IRrE!!R!{!Y[i.Rff
See 10 36 S-Hie Voting
plaee.
The N ating in \P'
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established ....6. R .g Hill FlemeataF�
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plaee.
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DRAFT 11'0212015
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DRAFT 11 02,2015
A
See. 10 43. Monterey Preeinet AOUHHJ EFISS
oil
See. 10 43. Monterey Preeinet AOUHHJ EFISS
See. 1 El 4 4. Same Voting place.
1.!AFTORVC1 l ASE SH:ARH Ref Smmcr nl_R .lam- D-pI J, do-
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DRAFT 1 1,02/2015
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DRAFT 11'01 1 -015
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DRAFT 11 /0212015
54, Vot..^*F; !"`"'ems
Y!�lR�IRR _
1_ f.TTORSLY ( \SFWARE Rni P a.. K-h,11.1111 Pmcmai R-1. 5 u1m.r I. R -Cwo, Dlall 111.311 15 Joan 14
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DRAFT 11/02/2015
See, 10 A2. C� �.�c
L A I TOR]FY C 4SL SfliRF Yo/ P.,. , RmJlyn ncnP--1 R.I IS nnnur Ill, KII, ..... .- DGIi1Sp.ISJow 15
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DRAFT 11/02/2015
e.R�sn�teas�r.�we.
See. 10 cT c...... V. tHye....
The Notiiig place in Raleigh Court Pfeuine� No 4 shall be the Lakplaffd
L. %FTORNFP(�SF SHARE �o� P --sn RcaLgnnim Pic si RBI iSmemo iLR icon. -Dill IU]O.LJnav 16
DRAFT 1 V02 %2015
Sec 10 67 Wasena Preeinet _ O,. ..d Tarje..
See. 10 70 c....,,, Votingplaee
The place 0. -inct a.. 11 he ,. . Q
I. AI'IORNFV "(ASL SHARF%Mi P -1, Rull_ P,,,, 51m1 —")I. RIuu11.1 DI Iti IIL1n 1S doe< 17
DRAFT 11/02/2015
The place in C 6 Roan... Dom. � No 4 shall be established at
LATIOR]LY C ASF SH ART Oouno P--1, ummtlr 2116 R ....... , D,dIInipLd - , 1's
DRAFT 11102/2015
See.1078.Same V,;tingplaec
I. AIIOR%L)( kSF SH ARE% ItLng P- lncnRCUh_- -'Precici R.L, I$mnlll 2101 R...ions- UaRI0.J0Lido 19
DRAFT 1 UO2,2015
!w �
Article If - Election District Voter Precincts and Polling Places -
Sec. 10-14. Generally.
The territory embraced within the corporate limits of the city is hereby established
as one election district, and voter precincts and polling places shall be established
in such election district as set forth in the following sections of this chapter.
Sec. 10 -15. Alternative Polling Places.
Should the polling place established by any section of this chapter be unusable or
inaccessible, as the result of an emergency, the electoral board shall provide an
alternative polling place in accordance with Section 24.2- 310(D), Code of
Virginia (1950), as amended.
Sec. 10 -16. Central absentee voter precinct.
(a) In accordance with Section 24.2 -712 of the Code of Virginia (1950), as
amended, a central absentee voter precinct is hereby established at the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., at which all absentee
ballots will be received, counted, and recorded for all elections held in the city.
(b) The city manager is hereby authorized and directed to provide the
electoral board with adequate and sufficient room and office space within the
I XTJORNLti( \SF SHARr tau P- -sbK,A'1 timaneiRer tSnm,v 01 kR11 -D,h 10311.lar-e 20
Article If - Election District Voter Precincts and Polling Places -
Sec. 10-14. Generally.
The territory embraced within the corporate limits of the city is hereby established
as one election district, and voter precincts and polling places shall be established
in such election district as set forth in the following sections of this chapter.
Sec. 10 -15. Alternative Polling Places.
Should the polling place established by any section of this chapter be unusable or
inaccessible, as the result of an emergency, the electoral board shall provide an
alternative polling place in accordance with Section 24.2- 310(D), Code of
Virginia (1950), as amended.
Sec. 10 -16. Central absentee voter precinct.
(a) In accordance with Section 24.2 -712 of the Code of Virginia (1950), as
amended, a central absentee voter precinct is hereby established at the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., at which all absentee
ballots will be received, counted, and recorded for all elections held in the city.
(b) The city manager is hereby authorized and directed to provide the
electoral board with adequate and sufficient room and office space within the
I XTJORNLti( \SF SHARr tau P- -sbK,A'1 timaneiRer tSnm,v 01 kR11 -D,h 10311.lar-e 20
DRAFT 11/02/2015
Noel C. Taylor Municipal Building for the purposes of the central absentee voter
precinct, which space when used for purposes of elections held in the city, shall
be under the management and control of the electoral board.
Sec. 10 -17. Voter Precinct No. L Peters Creek Precinct— Boundaries.
The boundaries of Voter Precinct No. I, Peters Creek Precinct, are as follows:
Beginning at the intersection of Peters Creek Road, N.W., and Interstate 581,
thence, South along the centerline of Interstate 581 to Hershberger Road, N.W.;
thence, West along the centerline of Hershberger Road, N.W., to Westside
Boulevard, N.W.; thence, South along the centerline of Westside Boulevard,
N.W., to Melrose Avenue, N.W.; thence, West along the centerline of Melrose
Avenue, N.W., to Peters Creek Road, N.W.; thence, North along Peters Creek
Road, N.W., to Peters Creek; thence, North along Peters Creek to the City Limit
Boundary; thence, clockwise along the City Limit Boundary to the point of
beginning.
Sec. 10-18. Same — Pollinn Place.
The polling place in Voter Precinct No. I, Peters Creek Precinct, is hereby
established at the Ruffner Operations Center, located at 3601 Femcliff Avenue,
N.W.
Sec. 10 -19, Voter Precinct No. 2, Grandview Precinct— Boundaries.
The boundaries of Voter Precinct No. 2, Grandview Precinct. are as follows:
Beginning at the intersection of Williamson Road, N.W., and Hershberger Road,
N.W.; thence, South along the centerline of Williamson Road, N.W., to Oakland
Boulevard, N.W.; thence, West along the centerline of Oakland Boulevard, N.W.,
to its intersection, if extended, with Interstate 581; thence, South along the
centerline of Interstate 581 to 10i' Street, N.W.; thence, South along the centerline
of 101' Street, N.W., to Grayson Avenue, N.W.; thence, West along the centerline
of Grayson Avenue, N.W., to Thomas Avenue, N.W.; thence, West along the
centerline of Thomas Avenue, N.W., to 12 °' Street, N.W.; thence, North along the
centerline of 12'" Street, N.W., to Syracuse Avenue, N.W.; thence, West along the
centerline of Syracuse Avenue, N.W., to 16's Street, N.W.; thence, North along
the centerline of 16 "' Street, N.W., to Andrews Road, N.W.; thence, West along
the centerline of Andrews Road, N.W., to Cove Road, N.W.; thence, West along
the centerline of Cove Road, N.W., to Hershberger Road, N.W.; thence, East
along the centerline of Hershberger Road, N.W., to the point of beginning.
Sec. 10 -20. Same - Polling Place.
The polling place in Voter Precinct No. 2, Grandview Precinct, is hereby
established at St. James Episcopal Church, located at 4515 Delray Street, N.W.
L A I I OR N FI Cv, E S I Lou, P -- R-1 111 P, 111, 1 RCZI .O .11 S.1-1111 20 L av 1-11, DWIInio[ d 21
DRAFT 1 1/02/2015
Sec. 10 -21. Voter Precinct No. 3, Preston Park Precinct— Boundaries
The boundaries of Voter Precinct No. 3, Preston Park Precinct, are as follows:
Beginning at a point on the Northerly City Limit Boundary where it intersects
with the North -South line of the Norfolk Southern Railway Company; thence,
South along the North -South line of the Norfolk Southern Railway Company to
Hollins Road, N.E.; thence, West along the centerline of Hollins Road, N.E., to
Huntington Boulevard, N.H.; thence, West along the centerline of Huntington
Boulevard, N.E., to Oliver Road, N.E.; thence, North along the centerline of
Oliver Road, N.E., to Fleming Avenue, N.E.; thence, West along the centerline of
Fleming Avenue, N.E., to Oakland Boulevard, N.E.; thence, South along the
centerline of Oakland Boulevard, N.E., to Williamson Road, N.W.; thence, North
along the centerline of Williamson Road, N.W., to Hershberger Road, N.W.;
thence, West along the centerline of Hershberger Road, N.W., to Interstate 581;
thence, North along Interstate 581 to the City Limit Boundary; thence, clockwise
along the City Limit Boundary to the point of beginning.
Sec. 10 -22. Same — Polling Place.
The polling place in Voter Precinct No. 3, Preston Park Precinct, is hereby
established at the Preston Park Recreation Center, located at 3137 Preston
Avenue, N.W.
Sec, 10 -23. Voter Precinct No. 4. Williamson Road Precinct— Boundaries.
The boundaries of Voter Precinct No. 4, Williamson Road Precinct. are as follows:
Beginning at the intersection of Old Mountain Road, N.E., and Rollins Road,
N.E.; thence, South along the centerline of Hollins Road, N.E., to Liberty Road,
N.E.; thence, West along the centerline of Liberty Road, N.E., to Plantation Road,
N.E.; thence, South along the centerline of Plantation Road, N.E., to Murrell
Road, N.E.; thence, West along the centerline of Murrell Road, N.E., to Midland
Street, N.E.; thence, South along the centerline of Midland Street, N.E., to
Laconia Avenue, N.E.; thence, West along the centerline of Laconia Avenue,
N.E., to Williamson Road, N.E; thence, North along the centerline of Williamson
Road, N.E., to Liberty Road, N.W.; thence, West along the centerline of Liberty
Road, N.W., to Interstate 581; thence, North along Interstate 581 to the
intersection of Oakland Boulevard, N.W., as extended; thence, East along the
centerline of Oakland Boulevard, N.W., to Oakland Boulevard, N.E.; thence,
North along the centerline of Oakland Boulevard, N.E., to Fleming Avenue, N.E.;
thence, East along the centerline of Fleming Avenue, N.E., to Oliver Road, N.E.;
thence, South along the centerline of Oliver Road, N.E., to Huntington Boulevard,
N.E.; thence, East along the centerline of Huntington Boulevard, N.E., to Hollins
Road, N.E.; thence, East along the centerline of Hollins Road, N.E., to the point
of beginning.
1 AT I OR s EA C ASE 9 I ARE Vnr Prc, I nd,Ranh nl P.,in, 1,mn 01.- R,1,1,1m, Droll In 3415 Jnw 22
DRAFT 1 002/2015
Sec. 10-24. Same -- Polline Place
The polling place in Voter Precinct No. 4, Williamson Road Precinct, is hereby
established at Noel C. Taylor Academy at Oakland School, also known as Noel
Taylor Academy at Oakland, located at 3229 Williamson Road, N.W.
Sec. 10 -25. Voter Precinct No. 5 East Gate Precinct— Boundaries.
The boundaries of Voter Precinct No. 5. East Gate Precinct, are as follows:
Beginning at a point on the City Limit Boundary that intersects Orange Avenue,
N.E.; thence, clockwise along the City Limit Boundary to Gus Nicks Boulevard,
N.E.; thence, North along the centerline of Gus Nicks Boulevard, N.E., to King
Street, N.E.; thence, East along the centerline of King Street, N.E., to Orange
Avenue, N.E.; thence, West along the centerline of Orange Avenue, N.E., to
Tinker Creek; thence, North along "Pinker Creek to Old Mountain Road, N.F..;
thence, South along the centerline of Old Mountain Road, N.E., to Hollins Road,
N.E.; thence, East along the centerline of Hollins Road, N.E., to the North -South
line of the Norfolk Southern Railway Company; thence, North along the North -
South line of the Norfolk Southern Railway Company to the City Limit
Boundary; thence, clockwise along the City Limit Boundary to the point of
beginning.
Sec. 10-26. Same — Polline Place.
The polling place in Voter Precinct No. 5, East Gate Precinct, is hereby
established at East Gate Church of the Nazarene, located at 2002 Eastgate
Avenue, N.E.
Sec, 10 -27. Voter Precinct No. 6 Hollins Road Precinct— Boundaries.
The boundaries of Voter Precinct No. 6, Hollins Road Precinct. are as follows:
Beginning at a point where Tinker Creek intersects Old Mountain Road, N.E.;
thence, South along Tinker Creek to Orange Avenue, N.E.; thence, East along the
centerline of Orange Avenue, N.E., to King Street, N.E.; thence, West along the
centerline of King Street, N.E., to Gus Nicks Boulevard, N.E.; thence, South
along the centerline of Gus Nicks Boulevard, N.E., to the City Limit Boundary;
thence, clockwise along the City Limit Boundary to Dale Avenue, S.E.; thence,
West along the centerline of Dale Avenue, S.E., to 13'1' Street, S.E.; thence, North
along the centerline of 13 °i Street, S.E., to Wise Avenue, S.E.; thence, East along
the centerline of Wise Avenue, S.E., to 14i° Street, S.E.; thence, North along the
centerline of 14`' Street, S.E., to Norfolk Avenue, S.E.; thence, East along the
centerline of Norfolk Avenue, S.E., to Hollins Road, N.E.; thence, North alone
the centerline of Hollins Road, N.E.. to the East -West line of the Norfolk
Southern Railway Company; thence, West along the East -West line of the
Norfolk Southern Railway Company to Interstate 581; thence, North along
1..%II OR,A FN t>SL SH \RFVou P--1, Puna Real iSmmmr I[_K11uom -D'dt 10W I�dn.e 23
DRAFT 1 1102 /2015
Interstate 581 to Liberty Road, N.E.; thence, East along the centerline of Liberty
Road, N.E., to Williamson Road, N.E.; thence, South along the centerline of
Williamson Road, N.E., to Laconia Avenue, N.E.; thence, East along the
centerline of Laconia Avenue, N.E., to Midland Street, N.E.; thence, North along
the centerline of Midland Street, N.E., to Murrell Road, N.E.; thence, East along
the centerline of Murrell Road, N.E., to Plantation Road, N.E.; thence, North
along the centerline of Plantation Road, N.E., to Liberty Road, N.E.; thence, East
along the centerline of Liberty Road, N.E., to Hollins Road, N.E.; thence. North
along the centerline of Hollins Road, N.F.., to Old Mountain Road, N.E.; thence,
North along the centerline of Old Mountain Road, N.E, to the point of beginning.
Sec. 10-28. Same — Polling Place.
The polling place in Voter Precinct No. 6, Hollins Road Precinct, is hereby
established at the Public Works Service Center, located at 1802 Courtland Road,
N.F.
Sec. 10-29, Voter Precinct No. 7, Southeast Precinct — Boundaries.
'the boundaries of Voter Precinct No. 7, Southeast Precinct, are as follows:
Beginning at a point where Dale Avenuc, S.E., intersects the City Limit
Boundary; thence, clockwise along the City Limit Boundary to its intersection
with the Roanoke River; thence, West along the Roanoke River to Walnut
Avenue, S.E.; thence, West along the centerline of Walnut Avenue, S.E., to
Interstate 581; thence, North along Interstate 581 to Elm Avenue, S.E.; thence,
East along the centerline of Elm Avenue, S.E., to Bullitt Avenue, S.G.; thence,
East along Bullitt Avenue, S.E., to 11 °i Street, S.E.; thence, north along the
centerline of 11 °i Street, S.E., to Tazewell Avenue, S.E.; thence, East along the
centerline of Tazewell Avenue, S.F., to I I °i Street, S.E.; thence, North along the
centerline of I Ia' Street, S.E., to Church Avenue, S.E.; thence, East along the
centerline of Church Avenue, S.E., to 12 °i Street, S.E.; thence, North along the
centerline of 12"' Street, S.F,., to the East -West line of the Norfolk Southern
Railway Company; thence, East along the East -West line of the Norfolk Souther
Railway Company to Hollins Road, N.E.; thence, South along the centerline of
Hollins Road, N.E., to Norfolk AVeilue, S.E.; thence, West along the centerline of
Norfolk Avenue, S.E., to 14 °i Street, S.E.; thence, South along the centerline of
14°' Street, S.E., to Wise Avenuc, S.E.; thence, West along the centerline of Wise
Avenue, S.E., to 13 °i Street. S.E.; thence, South along the centerline of 13a' Street,
S.E., to Jamison Avenue, S.E.; thence, East along the centerline of Jamison
Avenue, S.E., to where it becomes Dale Avenuc, S.E.; thence, East along Dale
Avenuc, S.E., to the point of beginning.
Sec. 10 -30. Same - Polling Place.
The polling place in Voter Precinct No. 7, Southeast Precinct, is hereby
established at Jackson Park Library, located at 1101 Morningside Street, S.F.
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DRAFT 11'02,2015
Sec. 10 -31. Voter Precinct No. S. Lincoln Terrace Precinct - Boundaries
The boundaries of Voter Precinct No. 8, Lincoln Terrace Precinct, are as follows:
Beginning at the intersection of 10 "' Street, N.W., and Interstate 581; thence.
South along Interstate 581 to the East -West line of the Norfolk Southern Railway
Company; thence, West along the East -West line of the Norfolk Southern
Railway Company to 15 '1, Street, N.W., as extended from Shenandoah Avenue,
N.W.; thence, North along the centerline of 15 "' Street, N.W., to Hanover Avenue,
N.W.; thence, East along the centerline of Hanover Avenue, N.W., to 13th Street,
N.W., to where it becomes Rugby Boulevard, N.W.; thence, North along the
ecnterline of Rugby Boulevard, N.W., to 14"' Street, N.W.; thence, North along
the centerline of 14"' Street, N.W., to Syracuse Avenue, N.W.; thence, East along
the centerline of Syracuse Avenue, N.W., to 12 "' Street, N.W.; thence, South
along the centerline of 12t" Street, N.W., to Thomas Avenue, N.W.; thence, East
along the centerline of Thomas Avenue, N.W., to Grayson Avenue, N.W.; thence,
East along the centerline of Grayson Avenue, N.W., to 10"' Street, N.W.; thence,
North along the centerline of 10't' Street, N.W., to the point of beginning.
See. 10-32. Same — Polling Place.
The polling place in Voter Precinct No. 8, Lincoln Terrace Precinct, is hereby
established at the Lincoln Terrace Elementary School, located at 1802 Libcrty
Road. N.W.
Sec. 10 -33. Voter Precinct No. 9, Highland Precinct- Boundaries
The boundaries of Voter Precinct No 9, Highland Precinct, are as follows:
Beginning at the intersection of the East -West line of the Norfolk Southern
Railway Company and 12 "' Street, S.E., as extended from Norfolk Avenue, S.E.;
thence, South along the centerline of 12 "' Street, S.E., to Church Avenue, S.E.;
thence, West along the centerline of Church Avenue, S.E., to I Ia' Street, S. F.;
thence, South along the centerline of 11"' Street, S.E., to Tazewell Avenue, S.E.;
thence, West along the centerline of Tazewell Avenue, S.E., to 1 It" Street, S. E.:
thence, South along the ecnterline of I Ch Street, S.E., to Bullitt Avenue, S.E.;
thence, West along the centerline of Bullitt Avenue, S.E., to Elm Avenue, S.E.;
thence, West along the centerline of Elm Avenue, S.E., to Interstate 581; thence,
South along Interstate 581 to Franklin Road, S.W.; thence, ?forth along the
centerline of Franklin Road, S.W., to Elm Avenue, S.W.; thence, West along the
centerline of Elm Avenue, S.W., to Main Street, S.W.; thence, South along the
centerline of Main Street, S.W., to the Roanoke River; thence, West along the
Roanoke River to Bridge Street. S.W.; thence, North along the centerline of
Bridge Street, S.W., as extended to the East -West line of the Norfolk Southern
Railway Company; thence, East along the East -West line of the Norfolk Southern
Railway Company to the point of beginning.
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DRAFT 1102/2015
Sec. 10-34. Same — Polline Place
The polling place in Voter Precinct No. 9, Highland Precinct, is hereby
established at Calvary Baptist Church. located at 603 Campbell Avenue, S.W.
Sec. t0 -35. Voter Precinct No. 10 Old Southwest - Wasena Precinct -
Boundaries.
The boundaries of Voter Precinct No. 10, Old Southwest - Wasena Precinct, are as
follows:
Beginning at the intersection of Elm Avenue, S.W., and Franklin Road, S.W.;
thence, South along the centerline of Franklin Road, S.W., to the Roy L. Webber
Expressway; thence, South along the Roy L. Webber Expressway to Brandon
Avenue, S.W.; thence, West along the centerline of Brandon Avenue, S.W., to
Colonial Avenue, S.W.; thence, West along the centerline of Colonial Avenue,
S.W., to 23" Street, S.W.; thence, North along the ecnterline of 23� Street, S.W.,
to Brandon Avenue, S.W.; thence, West along the centerline of Brandon Avenue,
S.W., to Canterbury Road, S.W.; thence, North along the centerline of Canterbury
Road, S.W., to Windsor Avenue, S.W.; thence, West along the centerline of
Windsor Avenue, S.W., to Winborne Street, S.W.; thence, North along the
centerline of Winborne Street, S.W., to Bluemont Avcnuc, S.W.; thence, East
along the cente19inc of Bluemont Avenue, S.W., to Dcnniston Avenue, S.W.;
thence, north along the centerline of Dennison Avenue, S.W., to Memorial
Avcnuc, S.W.; thence, East along the centerline of Memorial Avcnuc, S.W., to the
Roanoke River; thence, East along the Roanoke River to :Hain Street, S.W.;
thence, North along the centerline of Main Street, S.W., to Elm Avenue, S.W.;
thence, East along the centerline of Elm Avcnuc, S.W., to the point of beginning.
Sec. 10 -36. Same— Polling Place.
The polling place in Voter Precinct No. 10, Old Southwest - Wasena Precinct, is
hereby established at the Highland Park Elementary School, located at 1212 5th
Street. S.W.
Sec. 10 -37. Voter Precinct No. 11. Raleigh Court Precinct - Boundaries.
The boundaries of Voter Precinct No. 11, Raleigh Court Precinct, are as follows:
Beginning at the intersection of Brandon Avenue, S.W., and Colonial Avenue,
S.W.; thence, East along the centerline of Brandon Avenue, S.W., to Franklin
Road, S.W.; thence, South along the centerline of Franklin Road, S.W., to the
North -South line of the Norfolk Southern Railway Company; thence, South along
the North -South line of the Norfolk Southern Railway Company to a point where
it intersects with the Northeastem boundary of the campus of Virginia Western
Community College as extended: thence, North along the Northeastern boundary
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of the campus of Virginia Western Community College to Colonial Avenue,
S.W.; thence, West along the centerline of Colonial Avenue, S.W., to Overland
Road, S.W.; thence, North along the centerline of Overland Road, S.W., to
Brambleton Avenue, S.W.; thence, West along the centerline of Brambleton
Avenue, S.W., to Montgomery Avenue, S.W.; thence, North along the centerline
of Montgomery Avenue, S.W., to Woodlawn Avenue, S.W.; thence, North along
the centerline of Woodlawn Avenue, S.W., to Oregon Avenue, S.W.; thence, East
along the centerline of Oregon Avenue, S.W.. to Guilford Avenue, S.W.; thence,
North along the centerline of Guilford Avenue, S.W., to Grandin Road, S.W.;
thence, East along the centerline of Grandin Road, S.W., to Brandon Avenue,
S.W.; thence, West along the centerline of Brandon Avenue, S.W., to Carter
Road, S.W.; thence, North along the centerline of Carter Road, S.W., to Sherwood
Avenue, S.W.; thence, East along the centerline of Sherwood Avenue, S.W., to
Grandin Road, S.W.; thence, North along the centerline of Grandin Road, S.W., to
Memorial Avenue, S.W.; thence, East along the centerline of Memorial Avenue,
S.W., to Denniston Avenue, S.W.; thence, South along the centerline of
Denniston Avenuc, S.W., to Bluemont Avenuc, S.W.; thence, West along the
centerline of Bluemont Avenue, S.W., to Winbomc Street, S.W.; thence, South
along the centerline of Winbome Street, S.W., to Windsor Avenue, S.W.; thence,
East along the centerline of Windsor Avenue, S.W., to Canterbury Road, S.W.;
thence, South along the centerline of Canterbury Road, S.W., to Brandon Avenue,
S.W.: thence, East along the centerline of Brandon Avenue, S.W., to 23'' Street,
S.W.; thence, South along the centerline of 23`d Street, S.W., to Colonial Avenue,
S.W.; thence, East along the centerline of Colonial Avenue, S.W., to the point of
beginning.
Sec. 10-38. Same— Pollum Place
The polling place in Voter Precinct No. 11, Raleigh Court Precinct, is hereby
established at Christ Lutheran Church, located at 2011 Brandon Avenue, S.W.
Sec. 10 -39. Voter Precinct No. 12 South Roanoke Precinct - Boundaries.
The boundaries of Voter Precinct No. 12, South Roanoke Precinct, are as follows:
Beginning at the intersection of 24 °i Street, S.E., and Yellow Mountain Road,
S.E.; thence, South along the centerline of Yellow Mountain Road, S.E., to the
City Limit Boundary; thence, clockwise along the City Limit Boundary to
Franklin Road, S.W.; thence, North along the centerline of Franklin Road, S.W.,
to Avenham Avenue, S.W.; thence, North along the centerline of Avenham
Avenue, S.W., to 26d' Street, S.W.; thence, East along the centerline of 26 °i Street,
S.W., to Jefferson Street, S.W.; thence, North along the centerline of Jefferson
Street, S.W., to 24`d Street, S.E.; thence, East along the centerline of 24"' Street,
S.E., to the point of beginning.
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Sec. 10 -40. Same— Polling Place
The polling place in Voter Precinct No. 12, South Roanoke Precinct, is hereby
established at the Crystal Spring Elementary School, located at 2620 Carolina
Avenue, S.W.
Sec. 10 -41. Voter Precinct No 13, Garden City Precinct— Boundaries.
The boundaries of Voter Precinct No. 13, Garden City Precinct, are as follows:
Beginning at the intersection of the Roanoke River and the City Limit Boundary
North of the Water Pollution Control Plant; thence, clockwise along the City
Limit Boundary to Yellow Mountain Road, S.E.; thence, North along the
centerline of Yellow Mountain Road, S.E., to the Mill Mountain Parkway; thence,
North along the centerline of the Mill Mountain Parkway to the J.B. Fislibum
Parkway; thence, North along the centerline of the J.B. Fishburn Parkway to
Walnut Avenue, SE.; thence. West along the centerline of Walnut Avenue, S.E.,
to the Roanoke River; thence, East along the Roanoke River to the point of
beginning.
Sec. 10-42. Same — Polling Place.
The polling place in Voter Precinct No. 13, Garden City Precinct, is hereby
established at the Garden City Elementary School, located at 3718 Garden City
Boulevard, S.E.
Sec. 10-43. Voter Precinct No 14 Crvstal Spring Precinct — Boundaries.
The boundaries of Voter Precinct No. 14, Crystal Spring Precinct, are as follows:
Beginning at the intersection of Interstate 581 and Walnut Avenue, S.E.; thence,
East along the centerline of Walnut Avenue, S.E., to the J.B. Fishburn Parkway;
thence, South along the centerline of the J.B. Fislibum Parkway to the Mill
Mountain Parkway; thence, South along the centerline of the Mill Mountain
Parkway to Yellow Mountain Road, S.E.; thence, North along the centerline of
Yellow Mountain Road, S.E., to 24 °' Street, S.F,.; thence, West along the
centerline of 24 °i Street, S.E., to Jefferson Street, S.W.; thence, South along the
centerline Jefferson Street, S.W., to 26 °1 Street, S.W.; thence, West along the
centerline of 26 °i Street, S.W., to Avenham Avenue, S.W.: thence, South along
the centerline of Avenham Avcnuc, S.W., to Franklin Road, S.W.; thence, South
along the centerline of Franklin Road, S.W., to the City Limit Boundary; thence,
clockwise along the City Limit Boundary to the North -South line of the Norfolk
Southern Railway Company; thence, North along the North -South line of the
Norfolk Southern Railway Company to Franklin Road, S.W.; thence, North along
the centerline of Franklin Road, S.W., to Brandon Avenue. S.W.; thence- West
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DRAFT 1 t102i2015
along the centerline of Brandon Avenuc, S.W., to Interstate 581; thence, North
along Interstate 581 to the point of beginning.
Sec. 10-44. Same — Polling Place.
The polling place in Voter Precinct No. 14, Crystal Spring Precinct, is hereby
established at Crystal Spring Baptist Church, located at 2411 Rosalind Avenue,
S. W.
Sec. 10 -45. Voter Precinct No. 15, Grandin Court Precinct— Boundaries.
The boundaries of Voter Precinct No. 15, Grandin Court Precinct, are as follows:
Beginning at the intersection of Brambleton Avenue, S.W., and Overland Road,
S.W.; thence, South along the centmdinc of Overland Road, S.W., to Colonial
Avenue, S.W.; thence, North along the centerline of Colonial Avenue, S.W., to
the intersection of the Northeast boundary of the Virginia Western Community
College campus as extended; thence, East along the Northeast boundary of the
Virginia Western Community College campus to the North -South line of the
Norfolk Southern Railway Company; thence, South along the North -South line of
the Norfolk Southcm Railway Company to the City Limit Boundary; thence,
clockwise along the City Limit Boundary to Mud Lick Creek; thence, North along
Mud Lick Creek to Grandin Road, S.W.; thence, East along the centerline of
Grandin Road, S.W., to Beverly Boulevard, S.W.; thence, North along the
centerline of Beverly Boulevard, S.W., to Westhampton Avenue, S.W.; thence,
East along the ccnterline of Westhampton Avenue, S.W., to Carlton Road, S.W.;
thence, North along the centerline of Carlton Road, S.W., to Fairway Drive, S.W.;
thence, East along the centerline of Fairway Drive, S.W., to York Road, S.W.;
thence, North along the centerlinc of York Road, S.W., to Brandon Avenue, S.W.;
thence, East along the centerline of Brandon Avenuc, S.W., to Grandin Road,
S.W.; thence, South along the centerline of Grandin Road, S.W., to Guilford
Avenue, S.W.; thence, South along the ccnterline of Guilford Avenue. S.W., to
Oregon Avenue, S.W.; thence, West along the centerlinc of Oregon Avenue,
S.W., to Woodlawn Avenue, S.W.; thence, South along the centerline of
Woodlawn Avenue, S.W., to Montgomery Avenue, S.W.; thence, East along the
centerline of Montgomery Avenue, S.W., to Brambleton Avenue, S.W.; thence,
North along the centerline of Brambleton Avenue. S.W., to the point of
beginning.
Sec. 10 -46. Same — Polline Place.
The polling place in Voter Precinct No. 15, Grandin Court Precinct, is hereby
established at Grandin Court Elementary School, located at 2815 Spessard
AN enue, S.W.
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Sec. 10 -47. Voter Precinct No. 16, Deyerle Precinct— Boundaries
The boundaries of Voter Precinct No. 16, Deyerle Precinct, are as follows:
Beginning at the intersection of Brandon Avenue, S.W., and Mud Lick Creek;
thence, South along Mud Lick Creek to the City Limit Boundary; thence,
clockwise along the City Limit Boundary to Brandon Avenue, S.W.; thence, East
along the centerline of Brandon Avenue, S.W., to the point of beginning.
Sec. 10 -48. Same — Polling Place.
The polling place in Voter Precinct No. 16, Deyerle Precinct, is hereby
established at Covenant Presbyterian Church, located at 1831 Deyerle Road, S.W.
Sec. 10 -49. Voter Precinct No. 17, Lee-Hi Precinct— Boundaries.
The boundaries of Voter Precinct No. 17, Lee -Eli Precinct, are as follows:
Beginning at the intersection of Roanoke Avenue, S.W., and Bridge Street, S.W.;
thence, South along the centerline of Bridge Street, S.W., to Mountain View
Terrace, S.W.; thence, East along the centerline of Mountain View Terrace, S.W.,
to Chesterfield Street, S.W.; thence, South along the centerline of Chesterfield
Street, S.W., to Memorial Avenue, S.W.; thence, West along the centerline of
Memorial Avenue, S.W., to Dudding Street, S.W.; thence, South along the
centerline of Dudding Street, S.W., to Brandon Avenue, S.W.; thence, West along
the centerline of Brandon Avenue, S.W., to York Road, S.W.; thence, South along
the centerline of York Road, S.W., to Fairway Drive, S.W.; thence, West along
the centerline of Fairway Drive, S.W., to Carlton Road, S.W.; thence, South along
the centerline of Carlton Road, S.W., to Westhampton Avenue, S.W.; thence,
West along the centerline of Westhampton Avenue, S.W., to Beverly Boulevard,
S.W.; thence, South along the centerline of Beverly Boulevard, S.W., to Grandin
Road, S.W.; thence, West along the centerline of Grandin Road, S.W., to Mud
Lick Creek; thence, North along Mud Lick Creek to Brandon Avenue, S.W.;
thence, West along the centerline of Brandon Avenue, S.W., to the City Limit
Boundary; thence, clockwise along the City Limit Boundary to the Roanoke
River: thence, East along the Roanoke River to its intersection with Roanoke
Avenue, S.W., as extended; thence, East along the centerline of Roanoke Avenue,
S.W., to the point of beginning.
Sec. 10-50. Same — Polling Place.
The polling place in Voter Precinct No. 17, Lee -Hi Precinct, is hereby established
at Grace Church, located at 2731 Edgewood AN enuc, S.W.
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DRAFT I1'02 2015
Sec. 10 -51. Voter Precinct No 18 Virginia Heights- Norwich Precinct —
Boundaries.
The boundaries of Voter Precinct No. 18, Virginia Heights - Norwich Precinct, are
as follows:
Beginning at the intersection of Shenandoah Avenue, N.W., and 24'x' Street,
N.W.; thence, South along the centerline of 24 °i Street, N.W., to Shaffers
Crossing, N.W.; thence, South along the centerline of Shaffers Crossing, N.W., to
the East -West line of the Norfolk Southern Railway Company; thence, West
along the East -West line of the Norfolk Southern Railway Company to a point
where it intersects Bridge Street, S.W., as extended; thence, South along the
centerline of Bridge Street, S.W., to the Roanoke River; thence, East along the
Roanoke River to Memorial Avenue, S.W.; thence, West along the centerline of
Memorial Avenue, S.W., to Gmndin Road, S.W.; thence, South along the
centerline of Grandin Road, S.W., to Sherwood Avenue, S.W.; thence, West
along the centerline of Sherwood Avenue, S.W., to Dudding Street, S.W.; thence,
North along the centerline of Dudding Street, S.W., to Memorial Avenue, S.W.;
thence, East along the centerline of Memorial Avenue, S.W., to Chesterfield
Street, S.W.; thence, North along the centerline of Chesterfield Street, S.W., to
Mountain View 'terrace, S.W.; thence, West along the centerline of Mountain
View Terrace, S.W., to Bridge Street. S.W.; thence, North along the centerline of
Bridge Street, S.W., to Roanoke Avenue, S.W.; thence, West along the centerline
of Roanoke Avenue, S.W., extended to a point where it intersects with the
Roanoke River; thence, West along the Roanoke River to the City Limit
Boundary; thence, North along the City Limit Boundary to Shenandoah Avenue,
N.W.; thence, East along the centerline of Shenandoah Avenue, N.W., to Peters
Creek Road, N.W.; thence, North along the centerline of Peters Creek Road,
N.W., to the Salem Turnpike, N.W.; thence, East along the centerline of the
Salem Turnpike, N.W., to Old Stevens Road, N.W.; thence, South along the
centerline of Old Stevens Road, N.W., to Iroutland Avenue, N.W.; thence, East
along the centerline of Troutland Avenue, N.W., to 36t' Street, N.W.; thence,
South along the centerline of 36 °i Street, N.W., to Shenandoah Avenue, N.W.;
thence, East along the centerline of Shenandoah Avenue, N.W., to the point of
beginning.
Sec. 10 -51 Same- Polline Place
I he polling place in Voter Precinct No. 18, Virginia Heights - Norwich Precinct, is
hereby established at Heights Community Church, located at 2014 Memorial
Avenue, S.W.
Sec. 10 -53. Voter Precinct No. 19, Summit Hills Precinct — Boundaries.
The boundaries of Voter Precinct No. 19, Summit Hills Precinct, arc as billows:
Beginning at a point on the City Limit Boundary that intersects Peters Crcck;
thence, South along Peters Creek to Peters Crcck Road, N.W.; thence, South
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DRAFT 11 02 /2015
along the centerline of Peters Creek Road, N.W., to Shenandoah Avenue, N.W.;
thence, West along the centerline of Shenandoah Avenue, N.W., to the City Limit
Boundary; thence, clockwise along the City Limit Boundary to the point of
beginning.
Sec 10-54. Same — Polline Place.
The polling place in Voter Precinct No. 19, Summit Hills Precinct, is hereby
established at Edgewood Christian Church, located at 1006 Peck Street, N.W.
Sec. 10 -55. Voter Precinct No. 20, Forest Park Precinct — Boundaries.
The boundaries of Voter Precinct No. 20, Forest Park Precinct, are as follows:
Beginning at the intersection of Staunton Avenue, N.W., and 15 °i Street, N.W.;
thence, South along the centerline of 15 °' Street, N.W., extended to its intersection
with the East -West line of the Norfolk Southern Railway Company; thence, West
along the East -West line of the Norfolk Southern Railway Company to Shatters
Crossing, N.W.; thence, North along the centerline of Shatters Crossing, N.W., to
24" Street, N.W.; thence, North along the centerlinc of 24 °i Street, N.W., to
Shenandoah Avenue, N.W.; thence.. West along the centerline of Shenandoah
Avenue, N.W., to 30I' Street, N.W.; thence, North along the centerline of 36a,
Street, N.W., to Troutland Avenue, N.W.; thence, West along the centerline of
Troutland Avenue, N.W., to Old Stevens Road, N.W.; thence, North along the
centerline of Old Stevens Road, N.W.. to the Salem Turnpike, N.W.; thence, West
along the centerline of the Salem Turnpike, N.W., to Peters Creek Road, N.W.;
thence, North along the centerline of Peters Creek Road, N.W., to Melrose
Avenue, N.W.; thence, East along the centerline of Melrose Avenue, N.W., to
Lafayette Boulevard, N.W.; thence, North along the centerline of Lafayette
Boulevard, N.W., to Delaware Avenue, N.W.; thence, East along the centerline of
Delaware Avenue, N.W., to 21" Street, N.W.; thence, South along the centerline
of 21" Street, N.W., to Carroll Avenue, N.W.: thence, East along the centerline of
Carroll Avenue, N.W., to 20°i Street, N.W.; thence, South along the centerlinc of
20 "' Street, N.W., to Staunton Avenue, N.W.; thence, East along the centerlinc of
Staunton Avenue. N.W., to the point of beginning.
Sec. 10-56. Same — Polline Place.
The polling place in Voter Precinct No. 20, Forest Park Precinct, is hereby
established at Forest Park Academy, located at 2730 Melrose Avenue, N.W.
Sec. 10 -57. Voter Precinct No. 21 Eureka Park Precinct — Boundaries.
The boundaries of Voter Precinct No. 21, Eureka Park Precinct, are as follows:
Beginning at the intersection of 14th Street, N.W., and Syracuse Avenue, N.W.;
thence. South along the centerline of 14th Street. N.W., to Rugby Boulevard,
KW.; thence, South along the centerline of Rugby Boulevard, N.W., to 13th
I_ ArTOR \FV C ASF SHARE A `1 ' nm". Rem it Pia -i R�a r n Sumin. )L R %% ,11, Dwa I I'III .doe, 32
DRAFT 11,02/2015
Street, N.W.; thence, South along the centerline of 13th Street, N.W., to Hanover
Avenue, N.W.; thence, West along the centerline of Hanover Avenue, N.W., to
15th Street, N.W.; thence, North along the centerline of 15th Street, N.W., to
Staunton Avenue, N.W.; thence, West along the centerline of Staunton Avenue,
N.W., to 20th Street, N.W.; thence, North along the centerline of 20th Street,
N.W., to Carroll Avenue, N.W.; thence, West along the centerline of Carroll
Avenue, N.W., to 21st Street, N.W.; thence, North along the centerline of 21st
Street, N.W., to Delaware Avenue, N.W.; thence, West along the centerline of
Delaware Avenue, N.W., to Lafayette Boulevard, N.W.; thence, South along the
centerline of Lafayette Boulevard, N.W., to Melrose Avenue, N.W.; thence, West
along the centcrlinc of Melrose Avenue, N.W., to Westside Boulevard, N.W.;
thence, North along the centerline of Westside Boulevard, N.W., to Hershbcrger
Road, N.W.; thence, East along the centerline of Hershberger Road, N.W., to
Cove Road, N.W.; thence, South along the centerline of Cove Road, N.W., to
Andrews Road, N.W.; thence, East along the centerline of Andrews Road, N.W.,
to 16th Street, N.W.; thence, South along the centcrlinc of 16th Street. N.W., to
Syracuse Avenue, N.W.; thence, East along the centerline of Syracuse Avenue,
N.W., to the point of beginning.
Sec. 10 -58. Same — Polling Place.
The polling place in Voter Precinct No. 21, Eureka Park Precinct, is hereby
established at Roanoke Academy for Mathematics and Science, located at 1616
19th Street, N.W.
Sec. 10 -59. Voter Precinct Map.
The city has filed Engineering Plan #6754 with the registrar, the city clerk, and
the city engineer, which engineering plan details the Voter Precincts created and
described in this Chapter. Reference should be made to the Voter Precinct Map
set forth in Engineering Plan 116754 to further clarify any boundary of any Voter
Precinct created in this chapter.
Sec. 10 -60 through 10 -80. Reserved
A copy of this Ordinance and the Voter Precinct Map shall be recorded in the
official minutes of City Council. The City Clerk and the City Manager are authorized to take all
actions necessary to comply with all applicable requirements of state code, including, without
limitations. Section 24?- 306(C), Code of Virginia (1950) as amended.
This Ordinance shall be in full force and effect on and after December 31. 2015.
t. AT roR� ti C AS e IIARL V„ `,-Ili, R:ahO -t P, III R r rs,Iiniu, ni_R% o,,,. Dian 111 .,n r. a . 33
DRAFT 11 02/2015
Pursuant to Section 12 of the Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with-
ATTEST:
City Clerk.
L 9 I I OK%t)(AS t 9 H HI: A,,, Prcana.Nwllenmmtit Beano NcaLenmmt�l tiununa. I' I I S Rn - ... , DmR 111]0.[11 -1 34
VOTER PRECINCTS PROPOSAL
2l Precincts (2015 Proposal)
Precinct No. Precinct Name
I Peters Creek
2
3
4
5
6
7
8
9
10
II
Grandview
Preston Park
Williamson Road
East Gate
Hollins Road
Southeast
Lincoln Terrace
Highland
Old Southwest- Wasena
Raleigh Court
DRAFT 11/02/2015
Polling Place
Ruffner Operations
Center
3601 Ferncliff Avenue, N.W.
St. James Episcopal Church
4515 Delray Street, N.W.
Preston Park Recreation Center
3137 Preston Avenue, N.W.
Noel C. Taylor Academy
at Oakland School
also known as Noel Taylor Academy
at Oakland
3229 Williamson Road, N.W.
East Gate Church of the Nazarene
2002 Eastgate Avenue, N.E.
Public Works Service Center
1802 Courtland Road, N.E.
Jackson Park Library
1101 Momingside Street, S.E.
Lincoln Terrace
Elementary School
1802 Liberty Road, N.W.
Calvary Baptist Church
608 Campbell Avenue, S.W.
Highland Park
Elementary School
1212 Fifth Street, S.W.
Christ Lutheran Church
2011 Brandon Avenue, S.W.
Precinct No.
Precinct Name
P011in2 Place
12
South Roanoke
Crystal Spring
Elementary School
2620 Carolina Avenue, S.W.
13
Garden City
Garden City
Elementary School
3718 Garden City Boulevard, S.E.
14
Crystal Spring
Crystal Spring Baptist Church
2411 Rosalind Avenue, S.W.
15
Grandin Court
Grandin Court
Elementary School
2815 Spcssard Avenue, S.W.
16
Deyerle
Covenant Presbyterian Church
1831 Deyerle Road, S.W.
17
Lee -Hi
Grace Church
2731 Edgewood Avenue, S.W.
18
Virginia Heights - Norwich
Heights Community Church
2014 Memorial Avenue, S.W.
19
Summit Hills
Edgewood Christian Church
1006 Peck Street, N.W.
20
Forest Park
Forest Park Academy
2730 Melrose Avenue, N.W.
21
Eureka Park
Roanoke Academy for Mathematics
and Science
1616 19th Street, N.W.
The City will also
have one central absentee voter
precinct as follows:
Central Absentee Voter
Noel C. Taylor Municipal Building
Precinct
215 Church Avenue, S.W.
2
I
SAW-
A :
tl,
PLAYS
•' • ROANOKE°
_y
PREVIOUSLY COMPLETED PROJECTS:
• COUNTRYSIDE PARK & LICK RUN GREENWAY FY14
• JACKSON PARK IMPROVEMENTS FY14
• RIVERS EDGE PARK -SOUTH SPORTS LIGHTING FY14
• HIGHLAND PARK ROAD UPGRADES FY14
• WASENA & SMITH PARK SHELTER/RESTROOM UPGRADES FY15
• BRIDGE STREET GREENWAYTRAILHEAD FY15
• HIGHLAND & THRASHER DOG PARKS FY15
,CAPRAN
l..,.. /
UPDATE SUMMARY:
NEW PLAYGROUNDS
COMPLETED: ELMWOOD, PERRY, GOLDEN, MELROSE, FALLON, BOWMAN, LAKEWOOD,
ELMWOOD, HIGHLAND, LOWER WASHINGTON
TO BE COMPLETED: SMITH, HUFF LANE, NORWICH, EUREKA, MORNINGSIDE
6a
Lm uunox
NATURE• GREENWAYS• PARKS • RECREATION• T RAILS • DEVELOPMENT
HAROCOURT IMPROVEMENTS
COMPLETED: HUFF LANE, MELROSE, SUNRISE, GOLDEN, PERRY
TO BE COMPLETED: RIVERS EDGE TENNIS -SOUTH AND NORWICH
y WT/
CURA
RESTROOM AND SHELTER IMPROVEMENTS 1 ,.r .
COMPLETED: FALLON,GOLOEN,AND MELROSE
TO BE COMPLETED: STRAUSS AND EASTGATE:REMODEL
HUFF LANE AND FISHBURN: NEW
LOOKING FORWARD IN FY16 :µ
- RIVERS EDGE PARK -NORTH IMPROVEMENTS:
TENNIS COURT DEVELOPMENT:
BID COURT CONSTRUCTION WINTER 2015
ESTIMATED COURT COMPLETION: JUNE,2016
ESTIMATED SPORTS LIGHTING COMPLETION: SEPTEMBER 2016
MAHER FIELD LIGHTING UPGRADES:
ESTIMATED COMPLETION BY FEBRUARY 2016
THRASHER PART( COMMUNITY BUILDING UPGRADES
ARCHITECTURE & ENGINEERING: WINTER 2015
- BOOKERT.WASHINGTON PART(
NEW GIRL'S SOFTBALL/BOY'S BASEBALL FIELD: SUMMER 2016
LICK RUN GREENWAY TRAIL FITNESS EQUIPMENT: SPRING 2016
APRA�.
MASTER PLAN FY -17 & BEYOND,
1. TWO SYNTHETIC, RECTANGULAR MULTI - PURPOSE FIELDS
RIVERS EDGE PARK - NORTH
IMPROVE EXISTING PARK FACILITIES
TBO: NEIGHBORHOOD, COMMUNITY,AND REGIONAL PARKS
3. OUTDOOR POOL IMPROVEMENTS
FALLON AND WASHINGTON PARKS
SYNTHETIC, - RECTANGULAR MULTI - PURPOSE FIELDS
• _ I
t
P L AY o NATURE • GREENWAYS • PARKS • RECREATION • TRAILS • DEVELOPMENT
•• • ROANOKE"
MULTIPURPOSE FIELDS/ OUTDOOR REC.
RIVERS EDGE PARK
- ADDITIONAL NEED
13
E
MARCH -NOV
MARCH -NOV
(220 EVENTS /FIELD)
57,706
26,870
*EACH SYNTHETIC FIELD EQUALS FOUR NATURAL FIELDS (220 EVENTSNR)
- CURRENT PROJECTS
COUNTRYSIDE SOCCER FIELDS (USE OF 2 FIELDS,SEPT- OCT:20YR LEASE)
- POTENTIAL PROJECTS
RIVERS EDGE NORTH REDESIGN
TWO SYNTHETIC FIELDS: RIVERS EDGE NORTH (EQUALS 8 NATURAL FIELDS)
cAPRA .
PLAYo
ROANOKE"
I
=`y
FUTURE FRIENDLY
Understanding the Community and Future
Needs / �t
"
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EN T ROS •• Engberg h '�
E' D E S I G N Anderson
ARCHITECTS
' VIDEp SRB�NIIl4 $iW1(q
e DEOI<Ai0 Wu�C PRa4VwM �([
E'D ET5EIRG N 0 Engberg Anderson
• Expanded Collections
• Larger Children's Area
• Separate Teen Space
• Large Meeting Room
• Cafe Area
• Prominent Entrance
• Drive -up Book Return
• Outdoor Reading Space
• Outdoor Art Space
• Additional Parking
E,0 ETSEI•G N 0 Engberg Anderson
• Site
• Architectural
• Structural
• Mechanical
• Electrical
• Plumbing
E' D ETSEIRG N 0 Engberg Anderson
VISISLESTREEL T MLLIAMSON ROAD
PRESENCE
E'D ETSEIRG N 0 Engberg Anderson
VISIBLE STREET
PRESENCE
E' D E TSEIRG N 0 Engberg Anderson
E] D E TSE IRG N 0 Engberg Anderson
E'D ETSEIpG N 0 Engberg Anderson
E] E N T E R G N O Engberg Anderson
� D E 5 1 G N
E' E N' E "°
D E S I G N N O Engberg Anderson
�
Design Development
• Refine Design
• Integrate Building Systems
• Define Materials and Finishes
• Verify Cost and Budget
Next Milestones
• Submit Design Development in 5 weeks
• Begin Construction Documents
E] E N T E R 0 E O Engberg Anderson
D E E 1 6 N
u2 s;r� /�2as�i a�
Frank W. Feather
IN THE COUNCIL OF THE CITY OFROANOKE, VIRGINIA
The 2nd day of November, 2015.
No. 40384-110215.
A RESOLUTION memorializing the late Frank Walker Feather, longtime
Pastor of the Forest Park Baptist Church, and a native of Roanoke.
WHEREAS, the members of Council learned with sorrow of the passing of
Reverend Feather on Sunday, September 20, 2015;
WHEREAS, Reverend Feather was educated at Forest Park Elementary
School, Monroe Junior High, and Jefferson High School in Roanoke, and
received his theological degree from Pioneer Theological Seminary;
WHEREAS, Reverend Feather was raised in Northwest Roanoke, and was
an active member of Villa Heights Baptist Church;
WHEREAS, while employed by General Electric in Salem, Virginia,
Reverend Feather became a charter member of Emmanuel Baptist Church and
served in various capacities far the music, education, and youth programs at the
church;
WHEREAS, after 16 years of dedicated service with General Electric,
Reverend Feather left the company to enter the full-time ministry,
WHEREAS, Reverend Feather's first pastorate was with Mountain View
Baptist Church at Catawba, in Roanoke County;
WHEREAS, in 1974 Reverend Feather was called to serve as pastor at
Forest Park Baptist Church in Northwest Roanoke, and served its congregation
for 34 years;
WHEREAS, Reverend Feather demonstrated a heartfelt interest in
addressing many community issues and challenges, including race relations,
children and youth development issues, young and senior adult concerns,
homelessness, neighborhood and community improvement issues and other
projects, by working closely alongside the Reverend Dr. Kenneth B. Wright of
First Baptist Church of Gainsboro;
WHEREAS, Reverend Feather and Pastor Wright, through their enduring
friendship, enhanced the relationship between Anglo- American and African -
American churches in Roanoke,
WHEREAS, Reverend Feather and his church partnered with Pastor
Wright and First Baptist Church to build one of the first Habitat for Humanity
houses in Roanoke, which was constructed on Kellogg Avenue in Northwest
Roanoke;
WHEREAS, under the leadership of Reverend Feather, Forest Park
Baptist Church housed a component of the Noel C. Taylor Academy for several
years, free of charge, and often assisted the staff in counseling the students;
WHEREAS, after retiring as pastor of Forest Park Baptist Church in
2011, Reverend Feather returned to Mountain View Baptist Church to serve as
pastor, and later served as associate pastor at Emmanuel Baptist Church in
Roanoke;
WHEREAS, Reverend Feather also served as a volunteer chaplain at
Carillon Roanoke Memorial Hospital jor nearly 30 years,
WHEREAS, Reverend Feather was very active on the local boards and
committees for the City of Roanoke, including as a founding member of the
Roanoke Neighborhood Partnership Steering Committee; and as a member of
the Citizens Services Steering Committee; the Advisory Board of Human
Resources, the Fair Housing Board; the Committee on the Homeless, TAP's
Poverty Taskforce; the Transitional Living Center Board; and the Roanoke
Valley Drug and Alcohol Abuse Council;
WHEREAS, Reverend Feather served for 32 years as the clerk of the
Roanoke Valley Baptist Association; and
WHEREAS, in 2007 Roanoke City Council recognized the contributions
of Reverend Feather to the people of Roanoke by naming Reverend Feather the
2007 Citizen of the Year.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. City Council adopts this resolution as a means of recording its
deepest regret and sorrow at the passing of Frank Walker Feather, and extends
to his family its sincerest condolences.
2. The City Clerk is directed to forward an attested copy of this
resolution to Reverend Feather's niece, Judy Wilson, of Alabama.
ATTEST:
Stephanie oon e
City Clerk
APPROVED
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephpne: (540)8535541
Fax: (540)853 -1145
S "rEPHANIE M. MOON REYNOLDS, MMC E. -mail derkolroanakcva.,— CECE.LIA T. WEBB, CIVIL
City Clerk Acting Deputy City Clerk
November 3, 2015
James O'Hare
1929 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Mr. O'Hare:
A communication from the City Clerk advising of your resignation as a member (Public)
of the Youth Services Citizen Board was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, November 2, 2015.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member (Public) of the Youth Services
Citizen Board from June 1, 2015 to September 28, 2015. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
;79t-�
Cecelia T. Webb, CMC
Acting Deputy City Clerk
CTW
Enclosure
PC: Aisha Johnson, Agent, Youth Services Citizen Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
JAMES O'HARE
AS A MEMBER OF THE
YOUTH SERVICES CITIZEN BOARD
FROM JUNE 1, 2015
TO SEPTEMBER 28, 2015
ON THIS 3RD DAY OF NOVEMBER , 2015
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
i
ECELIA T. WEBB, CMC
ACTING DEPUTY CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPILVDEM. MOON REYNOLDS, MMC E-maiL elerka)roanokeva.gov
City Clerk
November 2, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
CECELIA T. W EBB, CMC
Aoting Deputy City Clerk
This is to advise that James O'Hare has tendered his resignation as a member (Public)
of the Youth Services Citizen Board, effective September 28, 2015.
Sincerely,
Stephanie M. Moon \R>�n�ol MMC
City Clerk
October 26, 2015
Stephanie M. Moon Reynolds
City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Re: City of Roanoke Youth Services Citizen Board
Dear Ms. Moon Reynolds,
I write to inform you that I am resigning my position as a member of the City of
Roanoke Youth Services Citizen Board (Board), effective, September 28, 2015. Under
applicable State and City code provisions, a majority of the Board must consist of
citizens who are not employed by government or service agencies. The City Attorney
reviewed the backgrounds of the members of the Board at the September 28 2015,
meeting of the Board and determined that four (4) members of the Board should
resign in order that Council can appoint other citizens to serve. I agreed to resign as
my employment is with a government or service agency.
Please accept my resignation with regret. Thank you for your assistance. Please
let me know if you have any questions.
�o///�S%inc °merely,
James MI'l-lare
Bui lding community and serving our customers with a commitment to our values
Honesty * Respect * Responsibility * Teamwork
Youth Haven Assessment and Brief Intervention Center
9 Church Avenue.
Roanoke, Virginia 24 24011
Phone: 540.853.2830
ROAN O KE
Fax 540.853_'272
October 26, 2015
Stephanie M. Moon Reynolds
City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Re: City of Roanoke Youth Services Citizen Board
Dear Ms. Moon Reynolds,
I write to inform you that I am resigning my position as a member of the City of
Roanoke Youth Services Citizen Board (Board), effective, September 28, 2015. Under
applicable State and City code provisions, a majority of the Board must consist of
citizens who are not employed by government or service agencies. The City Attorney
reviewed the backgrounds of the members of the Board at the September 28 2015,
meeting of the Board and determined that four (4) members of the Board should
resign in order that Council can appoint other citizens to serve. I agreed to resign as
my employment is with a government or service agency.
Please accept my resignation with regret. Thank you for your assistance. Please
let me know if you have any questions.
�o///�S%inc °merely,
James MI'l-lare
Bui lding community and serving our customers with a commitment to our values
Honesty * Respect * Responsibility * Teamwork
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suilc 456
Raumke, Virginia 24011 -1536
'I'nlep(ane: (54(1853 -2541
Fin- (540)x53 -1145
S'IEl -I TANI C M. MOON REYNOLDS, MM(. E-nlail: do kOi ronnukevn.gov
City (' let k
November 3, 2015
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
('BCELIA 1. WEBB, CM
Acting Depnty City Clerk
This is to advise you that Paula L. Prince has qualified as a member of the Human
Services Advisory Board to fill the unexpired term of Robin Haldiman ending November 30,
2016.
a L�
Cecelia T. Webb, CMC
Acting Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Paula L. Prince, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Human Services Advisory Board to fill the unexpired term of
office of Robin Haldiman ending November 30, 2016, according to the best of my ability.
So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by Paula L.
Prince this a j day of (00-L 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
IN THE COUNCIL OF T[ IF: CITY OI' ROANOKII, VIRGINIA
The 2nd day of November, 2015.
No. 40375 - 110215.
A RESOLUTION approving the acceptance of a State Homeland Security Program grant
to the City from the Virginia Department of Emergency Management and authorizing the
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby approve the acceptance of a State Homeland
Security Program grant from Virginia Department of Emergency Management (VDEM) in an
amount of $21,000, with no local match, for the purposes of allowing the Roanoke Police
Department to purchase replacement gas masks, gas mask parts and gas mask filters, as more
particularly described in the City Council Agenda Report dated November 2, 2015.
2. The Council does hereby authorize the City Manager's execution of any and all
necessary grant documents required to accept the grant, such documents having been approved
by the City Attorney as to form.
3. The City Manager is further directed to furnish such additional information as
may be required by VDEM in connection with the application and /or acceptance of the foregoing
grant.
TT ST:
4 City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of November, 2015.
No. 40376 - 110215.
AN ORDINANCE appropriating funding from the United States Department of
Homeland Security (DHS) through the Commonwealth of Virginia Department of
Emergency Management (VDEM) forthe purchase of protective equipment, amending and
reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Other Equipment 35- 640 - 3804 -9015 $ 21,000
Revenues
VDEM SHS Protective Equipment FY16 35- 640 - 3804 -3804 21,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
`%fj�
4a4O xity Clerk.
E) CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 2, 2015
Subject: State Homeland Security FYI Grant Award
Background:
The Virginia Department of Emergency Management (VDEM) is the distributing
agency for State Homeland Security Program (SHSP) grant funding from the U. S.
Department of Homeland Security (DHS) Federal Emergency Management
Agency (FEMA). The purpose of the SHSP is to award grants to states to assist
state and local governments in support of the implementation of Homeland
Security Strategies to address the identified planning, organization, equipment,
training, and exercise needs to prevent, protect against, mitigate, respond to,
and recover from acts of terrorism and other catastrophic events.
On October 22, 2015, VDEM awarded the City of Roanoke $21,000 through its
FY 2015 SHSP grant program. The SHSP grant funding will allow the Roanoke
Police Department to purchase replacement gas masks, gas mask parts and gas
mask filters. This personal protective equipment grant will protect officers by
maintaining current protective capabilities.
Recommended Action:
Accept the State Homeland Security FYI S grant described above and authorize
the City Manager to execute the grant agreement and any related documents;
all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $21,000 and appropriate funding of the same amount in an
account to be established by the Director of Finance in the Grant Fund.
-- - -- (a A- - - -- U -
(((�ChrlsYopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of November, 2015.
No. 40377 - 110215.
AN ORDINANCE to appropriate funding from the Department of Housing and Urban
Development (HUD) for the Community Development Block Grant Program (CDBG), and HOME
Investment Partnerships Program, amending and reordaining certain sections of the 2015 -2016
Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
HOME — West End New Home Ownership Habitat 35- 090 - 5387 -5607 ($2,400)
HOME — West End Single Family Rehab CHP 35- 090 -5387 -5632 (94,934)
HOME — Regular Employee Salaries 35- 090 - 5390 -1002 8,455
HOME — Fees for Professional Services 35- 090- 5390 -2010 (8,914)
HOME — Administrative Supplies 35- 090 - 5390 -2030 (300)
HOME — Training and Development 35 -090- 5390 -2044 (10,000)
HOME — Postage 35- 090 -5390 -2160 (166)
HOME — West End New Home Ownership Habitat 35- 090 - 5390 -5607 (11,661)
HOME — Available to Commit — West End Project 35- 090 - 5390 -5660 43,541
HOME — West End New Home Ownership City Funded 35- 090 - 5390 -5662 68,530
HOME — DoT Billings 35- 090 - 5390 -7005 (1,000)
HOME— West End New Home Ownership Habitat 35- 090- 5394 -5607 (156,190)
HOME — Available to Commit — West End Project 35- 090 -5394 -5660 215,627
CDBG — Reserve Rehab Project Funds 35 -G12- 1224 -5527 (40,920)
CDBG — Residential Fagade Pilot Project 35 -G13- 1319 -5619 (3,911)
CDBG — West End New Home Ownership Delivery 35 -G14- 1419 -5607 (14,034)
CDBG — West End Property Acquisition Project 35 -G14- 1419 -5608 (9,138)
CDBG — West End Property Housing Preservation 35 -G14- 1419 -5612 (2,053)
CDBG — West End New Home Ownership Project 35 -G14- 1419 -5614 (85,473)
CDBG — Reserve Rehabilitation Project 35 -G14- 1424 -5527 (23,584)
CDBG — Demolition 35 -G15- 1519 -5108 (63,300)
CDBG — Mortgage Assistance Program 35 -G15- 1519 -5399 (77,098)
CDBG — Available to Commit— MAP Program 35 -G15- 1519 -5661 75,404
CDBG — West End New Home Ownership Habitat 35 -G15- 1520 -5607 6,708
CDBG — West End Occupied Rehab SERCAP 35 -G15- 1520 -5627 (186,391)
CDBG —West End Energy Efficient Rehab CHP
35 -G15- 1520 -5630
9,000
CDBG —West End Infrastructure Improvements
35 -G15- 1520 -5641
(14,978)
CDBG — Regular Employee Salaries
35 -G15- 1522 -1002
5,864
CDBG — Fees for Professional Services
35 -G15- 1522 -2010
(8,092)
CDBG — Telephone
35 -G15- 1522 -2020
(1,500)
CDBG — Administrative Supplies
35 -G15- 1522 -2030
706
CDBG — Expendable Equipment ( >$5000)
35 -G15- 1522 -2035
(2,040)
CDBG — Training and Development
35 -G15- 1522 -2044
(7,460)
CDBG — Printing
35 -G15- 1522 -2075
(827)
CDBG — Postage
35 -G15- 1522 -2160
(899)
CDBG — Neighborhood Planning Activities
35 -G15- 1522 -5634
(20,000)
CDBG — DoT Billings
35 -G15- 1522 -7005
(4,591)
CDBG — Risk Management
35 -G15- 1522 -7017
(500)
CDBG — Regular Employee Salaries
35 -G15- 1523 -1002
(6,777)
CDBG — Regular Employee Salaries
35 -G15- 1539 -1002
(6,469)
CDBG — Telephone - Cellular
35 -G15- 1539 -2021
(8)
CDBG — Local Mileage
35 -G15- 1539 -2046
(161)
CDBG — Training and Development
35 -G15- 1544 -2044
(499)
CDBG — West End New Home Ownership Habitat
35 -G16- 1620 -5607
152,349
CDBG — Available to Commit — West End Project
35 -G16- 1620 -5660
494,691
Revenues
HOME Entitlement FY14
35- 090 -5387 5387
(97,334)
HOME Entitlement FY15
35- 090 -5390 -5390
64,244
HOME Program Income FY15
35- 090 - 5390 -5391
24,241
HOME Entitlement FY16
35- 090 - 5394 -5394
3,921
HOME Program Income FY16
35- 090 - 5394 -5395
55,516
CDBG Entitlement FY12
35 -G12- 1200 -3201
(27,587)
CDBG Lease Pay FY12
35 -1312- 1200 -3206
(13,333)
CDBG Entitlement FY13
35 -G13- 1300 -3301
(3,911)
CDBG Entitlement FY14
35 -G14- 1400 -3401
(134,282)
CDBG Entitlement FY15
35 -G15- 1500 -3501
(307,226)
CDBG Home Ownership Assistance FY15
35 -G15- 1500 -3506
3,318
CDBG Entitlement FY16
35 -G16- 1600 -3601
555,747
CDBG Other Program Income RRHA
35 -G16- 1600 -3602
91,293
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATT T:
44ity Clerk.
STATEMENT OF CONFLICT OF INTEREST
I, Raphael E. Ferris, state that I have a personal interest in agenda item
7.a.2. scheduled for the regular session of City Council for Monday, November 2, 2015, set
-for 2:00pm, or as soon thereafter as the matter may be reached, regarding the
appropriation of the 2015 - 2016 Community Development Block Grant (CDBG) and
Home Investment Partnerships Program (HOME) funding from the U. S. Department
of Housing and Urban Development (HU D) because I own property on Patterson Avenue, an
area of the City included in one or more of these grant programs.
Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it be
made a part of the minutes of this meeting.
Witness the following signature made this 2d day of November, 2015.
7
(Seal)
ap a 1 E. Fe
Member of Council
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 2, 2015
Subject: Appropriation of 2015 -2016 Community Development Block
Grant (CDBG) and HOME Investment Partnerships Program
(HOME)
Background:
CDBG and HOME funds received from the U. S. Department of Housing and
Urban Development (HUD) provide for a variety of activities ranging from
housing and community development to economic development. The City has
received entitlement grant funds for over thirty years. On May 1 1, 2015, by the
Resolution No. 40231-051 1 1 5, City Council authorized filing of the funding
applications during the adoption of the 2015 Annual Plan as part of the 2015-
2019 Consolidated Plan to HUD. Funding allocations contained in this report
reflect activities presented to the City Council in the May 11, 2015 plan
adoption.
Considerations:
The funding release process is complete, and HUD's letter of approval was
received and signed by the City Manager to permit use of the 2015 -2016 CDBG,
HOME and ESG entitlements. The 2015 -2019 Consolidated Plan, including the
Fiscal Year 2015 -2016 Action Plan, approved by City Council provides for
activities totaling $2,840,168. The funding for these activities included new
entitlement funds, anticipated program income, and funds unexpended from
prior year accounts. Entitlement funding from prior years exceeded
expectations by $53,572 and those additional funds are available for
reappropriation.
HUD program income is appropriated as funds are received. HUD programs
generated $161,035 in program income that is available for appropriation
under CDBG and HOME programs. Attachment 1 permits the 2015 -2016
activities to proceed utilizing program income and additional entitlement
provided by HUD and carrying forward unused funds from prior years into
current activities.
Council appropriation of the unexpended funds is needed to permit the 2015-
2016 activities to proceed.
Recommended Actions:
Adopt the accompanying budget ordinance:
To appropriate unexpended funding in the amount of $214,607 into
accounts to be established in the Grant Fund by the Director of
Finance, and
2. To appropriate, deappropriate, reprogram and transfer funding from
existing CDBG and HOME accounts as detailed in Attachment 1.
- - -- - P - -- ° - - --
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Chris Chittum, Director of Planning, Building and Development
Keith Holland, Community Resources Program Administrator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
rdcvknne: (540) 953 -2541
Fax: (540)853 -1145
Sl'EPIIANIE M. MOON REYNOLDS, MMC E-mail: clerktrr..,nakeva.guv
City Clerk
November 3, 2015
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
CECELIAT. WEBB, CMC
Acting Deputy City Clerk
I am enclosing copy of Ordinance No. 40378 - 110215 amending Section 14.1 -1,
Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management of the
Code of the City of Roanoke (1979), as amended, to provide for the proper collection of
refuse.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 2, 2015; and is in full force and effect upon
its passage.
SincCJ�!
Cecelia T. Webb, CIVIC
Acting Deputy City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Skip Decker, Manager, Solid Waste Division
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of November, 2015.
No. 40378 - 110215.
AN ORDINANCE amending Section 14.1 -1, Definitions, of Article I, In General, of Chapter
14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for
the proper collection of refuse as set forth below; and dispensing with the second reading of this
Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. Section 14.1 -1, Definitions, of Article 1, In General, of Chapter 14.1, Solid Waste
Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained, to read and provide as follows:
See, 14.1 -1. Definitions
Sealed compactor zone shall mean that area which is bordered by the
centerlines of Jefferson Street (on the west), Williamson Road, S.E. (on the east),
Norfolk Avenue, S.E. (on the north), and Church Avenue, S.E. (on the south); that
area which is bounded by the centerlines of 1 st Street, S.W., and Jefferson Street
(to the west and east), and Norfolk Avenue, S.W., and Kirk Avenue, S.W. (to the
north and south), as well as 2nd Street, S.W., and 1st Street, S.W. (to the west and
east), and Norfolk Southern Railroad and Salem Avenue, S.W. (to the north and
south); and that area which is bounded by the centerlines of 1st Street, S.W., and
Jefferson Street (to the west and east), and Kirk Avenue, S.W., and Church
Avenue, S.W. (to the north and south), as well as 2nd Street, S.W., and 1 at Street,
S.W. (to the west and east), and Salem Avenue, S.W., and Church Avenue, S.W.
(to the north and south); and that area which is bounded by the centerlines of
Jefferson Street and Williamson Road, S.E. (to the west and east), and Church
Avenue, S.E., and Elm Avenue, S.E. (to the north and south),
O- An,,nding 14.I -1 -4th comp o.ndoc
n x s
Pursuant to the provisions of Section 12 of the City Charter, the second reeding of this
Ordinance by title is hereby dispensed with.
�A S(�
"/n`p''tCityClerk
V
c� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fnx: (540) 853 -1145
Sl'ITHANIE M. MOON REVNOID.S, MMC F. -mail: alerk(&joanakcva.gov
City Clerk
November 3, 2015
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
CECELIAT. WEBB,CMC
Acting Deputy City Clerk
I am enclosing copy of Resolution No. 40379- 110215 amending the Fee Compendium
to amend fees for refuse collection in the Central Business District.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 2, 2015.
Sin&1y,
ecelia T. Webb, CMC
Acting Deputy City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Skip Decker, Manager, Solid Waste Division
IN TllE COUNCIL, OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of November, 2015,
No. 40379 - 110215.
A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in
the Central Business District, asset out below; and establishing an effective date.
BE IT RESOLVED by the Council of the City of Roanoke that:
The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412 - 032795, adopted March 27,
1995, effective as of that date, as amended, shall be further amended to reflect the following Lees:
FEE
CURRENTAMOUNT
NEW AMOUNT
use fees for curbside collection for
$120.00 per month
$240.00 per month
taurant, Office, and Financial Institutions
hin a sealed compactor zone in the Central
[Business
District, but not registered for sealed
pactor service, on and after April 1, 2016
before July 1, 2016.
Refuse fees for curbside collection for Specialty
$70.00 per month
$140.00 per month
Retail, Health, Church and Nonprofit
Institutions within a sealed compactor zone in
the Central Business District, but not registered
for sealed compactor service, on and after
April 1, 2016 and before July 1, 2016.
2. Resolution No. 32412 -032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall remain in effect until amended by
this Council.
This Resolution shall be in fill force and effect upon passage of this Resolution.
TTEST:
�CfjY14 rFity Clerk.
R- AmendF, Wale 2015 . doc
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 2, 2015
Subject: Fourth Sealed Trash Compactor Site
Background /Considerations:
Sealed trash compactor service began in September, 2013, for businesses and
residents in the City's Historic Market District. With the subsequent addition of
two additional trash compactors, the defined service area now includes
properties located between the centerlines of 2n' Street, S.W. and Williamson
Road S.E. (to the west and east) and Norfolk Avenue and Church Avenue (to the
north and south). This service eliminates the need for businesses and residents
to place trash and recycling on the public sidewalk for collection by Solid Waste
Management crews.
Ongoing efforts by Downtown Roanoke, Inc. (DRI), and City staff have resulted
in the identification of an acceptable site for a fourth sealed trash compactor
and further expansion of the Sealed Compactor Zone. The site, which is owned
by the City, is located behind Historic Fire Station #1 (13 Church Avenue, SE).
Plans are underway for the installation of a leased 15- cubic -yard sealed trash
compactor on this site which will be screened from view. The expanded area of
the Sealed Compactor Zone for the fourth sealed trash compactor would include
the properties bounded by the centerlines of Jefferson Street and Williamson
Road S.E. (to the west and east) and Church Avenue, S.E. and Elm Avenue, S.E.
(to the north and south), as shown on the attached map.
Funding for this compactor project has been allocated to the project account.
The one -time construction and preparation cost is $160,000 and includes an
enclosure and gate system, extension of electric service, a security system, and
lighting. Construction is underway and it is anticipated that the compactor will
be in operation by January 1, 2016. Customers that register with the City to
use the sealed trash compactor would be provided with a handheld electronic
device for access. Fees are identified in the City's Fee Compendium. The first
two (2) uses of the sealed trash compactor in any given week are free of charge.
A fee of $1.00 is charged for each subsequent use of the sealed trash
compactor for the remainder of each week. Fees are capped at the existing rate
of $70 and $120 per month per customer, based upon "class of trade ".
In recognition of initiating use of this new sealed trash compactor during winter
months, use of this site will be voluntary through March 31, 2016. Beginning
April 1, 2016, customers within this expanded portion of the Sealed Compactor
Zone who are not prepared to register for sealed trash compactor service at
that time would continue to receive refuse and recyclables collection service
from Solid Waste Management crews through June 30, 2016. Choosing this
interim option would require these customers to place refuse and recycling on
the sidewalk between 2:00 a.m. and 6:00 a.m. for Monday through Saturday
collection by City crews beginning at 6:00 a.m. Based upon the cost of
collection to the City, there would be a fee increase for these customers from
the existing rates of $70 and $120 to a new monthly charge of $140 and $240,
respectively, between April 1 and June 30, 2016. Beginning July 1, 2016,
customers within the expanded portion of the Sealed Compactor Zone would no
longer be allowed to stage trash and recyclables on the sidewalk for collection
by City crews and would be required to use the sealed trash compactor or make
alternate provisions for trash removal.
A City Code amendment is required to revise the definition of the Sealed
Compactor Zone identified in Section 14.1 -1, and the Fee Compendium needs
to be amended to reflect the change in rates to be charged certain customers
who do not elect to use the sealed trash compactor from April 1 to June 30,
2016. (The Fee Compendium should also be amended to reflect the deletion of
fees which no longer apply due to the passage of time.) The revised Sealed
Compactor Zone definition will include the original and new areas described
above.
Recommended Action:
Amend Chapter 14.1, Solid Waste Management, of the City Code, by amending
Section 14.1 -1, Definitions, Article I, In General, to revise the definition of the
Sealed Compactor Zone.
Adopt the attached resolution amending the City's Fee Compendium to reflect
the aforementioned fee schedule, effective April 1, 2016 through June 30,
2016, and the deletion of fees no longer applicable due to the passage of time.
( ----- & ----- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Barbara Dameron, Director of Finance
Sherman Stovall, Assistant City Manager for Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of November, 2015.
No. 40380 - 110215.
A RESOLUTION supporting an application and authorizing the City Manager to submit
such application to the Virginia Department of Transportation (VDOT) for MAP -21 FY 17
Transportation Alternatives Program Funds for the improvements to bicycle and pedestrian
infrastructure in the vicinity of Fishburn Park Elementary School and Virginia Western
Community College; and authorizing the City Manager to take certain actions in connection with
such Project.
BE 11' RESOLVED by the Council of the City of Roanoke as follows:
1. City Council hereby supports an application to VDOT for $500,000 to support the
improvements to bicycle and pedestrian infrastructure in the vicinity of Fishbun Park
Elementary and Virginia Western Community College on Colonial Avenue from Overland Road
to Dogwood Lane. The City acknowledges that the required 20% local match is $100,000, and
that the funds are being provided by Virginia Western Community College, as more particularly
described in the City Council Agenda Report dated November 2, 2015.
2. The City Manager is hereby authorized to submit an application to VDOT for the
above Project to obtain the above funds from the MAP -21 FY 17 Transportation Alternatives
Program funds, with such application being approved as to form by the City Attorney.
3. The City Manager is further authorized to take any such further actions and
execute such further documents, approved as to form by the City Attorney, as may be necessary
to submit the above application and to famish such additional information as may be required for
such application.
kA
ty Clerk
R -VDOT Map-21 Transportation Altematives Grant Applications for FY2017.11 -2 -15
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 2, 2015
Subject: Authorizing Request for FY 2017 Transportation Alternatives
Program Funds
Background
MAP -21, the Moving Ahead for Progress in the 21 Century Act provides federal
funds for surface transportation. This Act funds the Transportation Alternatives
Program which redefines the former Transportation Enhancements Program and
consolidates these eligibilities with the Safe Routes to School and Recreational
Trails Program eligibilities, for which the City has submitted applications and
received funding in prior years. The current program provides funding to
expand travel choices, strengthen the local economy, improve quality of life,
and protect the environment by improving transportation infrastructure. These
funds are matching funds in the following percentages: (80% Federal /20% Local).
Matching funds for this grant will be provided by Virginia Western Community
College.
Considerations:
The City is proposing improvements to bicycle and pedestrian infrastructure in
the vicinity of Fishburn Park Elementary and Virginia Western Community
College on Colonial Avenue from Overland Road to Dogwood Lane.
Improvements consist of installation of in -road bike lanes, the addition of
sidewalks to both sides of the street, improved pedestrian crossings, and
intersection improvements at Overland Road, McNeil Road, and Dogwood Lane.
Intersection improvements include landscaped medians to reduce pedestrian
crossing distances, a roundabout at Overland Road increasing vehicular
throughput, slowing vehicular velocities, improving bicycle and pedestrian
circulation, and improved crosswalks to provide heightened awareness and
emphasis on pedestrians.
Recommended Action:
Authorize the City Manager to submit an application to MAP -21 Transportation
Alternatives Program for the above - listed project in the amount of $500,000.
The $100,000 in required local match funds will come from Virginia Western
Community College.
Authorize the City Manager to take such further actions and execute such
documents, approved as to form by the City Attorney, as necessary to submit
the above applications and to furnish such additional information and /or
documents as may be required for such application.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Priscilla Cygielnik, P.E., Project Manager
David Hill, Hill Studio, P.C.
IN THE COUNCIL OF "fHE CITY OF ROANOKE, VIRGINIA
The 2nd Day of November, 2015.
No. 40381 - 110215.
A RESOLUTION accepting a grant to the City of Roanoke from the Commonwealth of,
Virginia Industrial Revitalization Fund; authorizing the City Manager to execute any documents
necessary to receive such grant, including a contract with the Virginia Department of Housing
and Community Development (DHCD); and authorizing the City Manager to take such further
actions and execute such other documents as may be necessary to obtain, accept, implement,
administer, and use such grant funds.
WHEREAS, pursuant to Ordinance No. 40086- 102014, adopted October 20, 2014, the
City and Carilion Services, Inc. ( "Carilion') entered into an Option Agreement dated October 21,
2014 (the "Option Agreement') in which the City acquired the option to purchase 709 South
Jefferson Street, S.W., Roanoke, Virginia, known as the former Gill Memorial Hospital Building
( "Gill Memorial Property "), designated as Official Tax Map No. 1020510, which is currently
owned by Carilion, and further described and defined in the Option Agreement, for the sum of
$860,000;
WHEREAS, pursuant to the terns of the Option Agreement, the parties acknowledge that
the City intended to apply for a grant in the amount of $600,000 from the Commonwealth of
Virginia Industrial Revitalization Fund (the "Grant') for the sole purpose of rehabilitating the
Gill Memorial Property;
R- Authorize Commonwealth of Virginia Industrial Revitalization Fund gram) 1.02.15
WHEREAS, pursuant to Resolution No. 40087 - 102014, adopted October 20, 2014, the
City applied lot the Grant, on March 9, 2015, Governor McAuliffe announced that the City had
been awarded the Grant, and the City received official notification of the Grant in a letter dated
March 17, 2015;
WHEREAS, under the provisions of the Grant and prior to receiving the Grant, the City
must negotiate a lease agreement for the Gill Memorial Property for the creation, establishment,
and promotion of an innovation and acceleration center (Services Agreement and Lease); and
WHEREAS, the City, pursuant to Ordinance No. 40086 - 102014, adopted October 20,
2014, expects to exercise its option to purchase the Gill Memorial Property, acquire the Gill
Memorial Property, and, based upon the Ordinance No. 40374 - 101915 adopted by City Council
following a public hearing on October 19, 2015, enter into and execute the proposed Services
Agreement and Lease with the Virginia Western Community College Educational Foundation,
Inc., concurrently.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the grant offered by the Commonwealth of
Virginia Industrial Revitalization Fund in the amount of $600,000, which requires matching City
funds, as more particularly described in the City Council Agenda Report dated November 2,
2015,
2. City Council hereby authorizes the City Manager to execute any documents
necessary to receive such grant, including the contract with the Virginia Department of Housing
and Community Development (DHCD), which is attached to the above mentioned Agenda
Report, with all such documents to be approved as to form by the City Attorney.
R- Authorize Commonwealth or Virginia Industrial Revitalization Fund grant. 11.02.15
'rhe City Manager is authorized to take such further actions and execute such
futhei documents as may be necessary to obtain, accept, implement, administer, and use such
grant funds, as allowed by the terns and conditions of the grant, with any such documents being
approved as to form by the City Attorney.
AT
A ity Cler
R -Au l horizc Cunvmmwculth al'Virginiu Industrial Revilulizatian Fund ginnr11.02.15
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of November, 2015.
No. 40382- 110215
AN ORDINANCE to appropriate funding from the Department of Housing and
Community Development (DHCD) and the Economic and Community Development
Reserve to- the Gill Memorial Building Renovation and Rivers Edge Tennis Courts
projects, amending and reordaining certain sections of the 2015 -2016 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from State Grant Funds
Appropriated from General Revenue
Revenues
DHCD IRE — Gill Memorial Building Reno
Fund Balance
Economic and Community Development
Reserve - Unappropriated
08- 310 - 9455 -9003 $ 860,000
08- 310 - 9455 -9007 600,000
08- 620 - 9581 -9003 250,000
08- 310 - 9455 -9455 600,000
08 -3365 (1,110,000 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTESJ:
A(1ry City Clerk.
STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in agenda item
7.a.5. for the regular session of City Council for Monday, November 2, 2015, set
for 2:OOpm, or as soon thereafter as the matter may be reached, regarding the
contract for the grant from the Virginia Department of Housing and Community
Development for improvements to be made by the City on property located at
709 South Jefferson Street, S.W., Roanoke, Virginia, known as the former Gill
Memorial Hospital Building that the City will acquire from Carilion Services,
Inc. because my employer, Carilion Clinic, is affiliated with Carilion Services,
Inc. I have not participated in this transaction on behalf of my employer.
Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask
that it be made a part of the minutes of this meeting.
Witness the follojwi�ng signature made this 2d day of November, 2015.
I
(Seal)
4DaviTriulkI
Vice Mayor and Member of Council
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 2, 2015
Subject: Authorization to Enter Into a Contract with the Virginia
Department of Housing and Community Development to Accept
Grant Funds Awarded Through the Industrial Revitalization
Fund
Background:
The City of Roanoke (City) is seeking authorization to enter into a contract with
the Virginia Department of Housing and Community Development (DHCD) to
accept grant funds totaling $600,000 to be used in renovation of the Gill
Memorial Building (Property) located at 709 South Jefferson Street (Official Tax
Map No. 1020510). The funds, which are being provided to the City through
DHCD's Industrial Revitalization Fund (IRF), will be used to renovate the
Property for use as a Business Acceleration Center.
The City Council has authorized a five year lease agreement with the Virginia
Western Community College Educational Foundation, Inc. (Foundation) to
operate the Acceleration Center primarily to connect early stage companies to
peers, mentors, and investors. The Acceleration Center is projected to create 15
new jobs over the span of that five year period. The Roanoke Blacksburg
Innovation Network (RBIN) will assist the Foundation in its endeavors through
fundraising efforts, selection of staff, and recommendation of specific
programs that support entrepreneurs and companies housed within the
Acceleration Center. In addition to operating the Acceleration Center, the
Foundation will also serve as sub - landlord and property manager for the
Property.
The Property is approximately 11,616 square feet and consists of three stories
and a basement situated on a 0.1671 acre parcel. The Property is currently
owned by Carilion Services, Inc. Carilion Services, Inc. and the City entered into
an Option Agreement dated October 21, 2014, as amended (Option
Agreement), pursuant to which Option Agreement, the City will acquire the
Property. City Council adopted Ordinance No. 40086 - 102014 on October 20,
2014, authorizing the Option Agreement, the sale of 250 Reserve Avenue
Property, and the acquisition of the Property.
The purchase price for the Property, as set forth in the Option Agreement, is
$860,000. The City will pay for the Property through proceeds it receives from
Carilion from (i) the release of the City's rights in Crystal Spring tennis courts
situated at 2012 Jefferson Street, S.E. Roanoke, Virginia, (Official Tax Map No.
4060502) for the amount of $250,000; and (ii) the sale of property of the City
situated at 250 Reserve Avenue, S.W., Roanoke, Virginia, (Official Tax Map No.
1040201) (250 Reserve Avenue Property) for the sum of $610,000. Proceeds
from the release of the tennis courts are currently in an escrow account held by
the City Treasurer's Office.
The City must appropriate funds to the Parks and Recreation Department to
replace the funds received from the release of the City's right to maintain the
Crystal Spring tennis courts so that the City can replace the tennis courts in the
River's Edge north area.
Considerations:
Among the salient points to consider in relation to this Contract are the
following:
• IRF Grant funds are distributed by DHCD on a reimbursement basis,
thereby requiring the appropriation of funds as outlined in the attached
budget ordinance;
• IRF Grant recipients are required to provide a 1:1 local match from public
or private sources. The City's purchase of the Gill Memorial Building for
$860,000, as part of an Option Agreement with Carilion Services, Inc.,
will exceed that minimum local match requirement;
• In exchange for accepting IRF Grant funds, the City agrees to a ten (10)
year restrictive covenant in the amount of $600,000 being placed on the
Property from the date of the final disbursement of funds by DHCD to
ensure the Property remains in operation as an Acceleration Center;
• The City intends to use the funds to renovate the building to be used as
the Acceleration Center.
Recommended Action:
Approve the terms of the Contract between the City and the Virginia
Department of Housing and Community Development.
Authorize the Director of Finance to establish a revenue estimate in the amount
of $600,000 and to appropriate the same amount to a designated project
account.
Authorize the City Manager to execute a Contract between the City and the
Virginia Department of Housing and Community Development substantially
similar to the document attached to this report, and to execute such other
documents and to take such further actions as may be necessary to administer,
and enforce the Contract. Such Contract, and any other documents to be
approved as to form by the City Attorney.
Adopt a budget ordinance to accomplish the following:
• Upon exercise of the option by the City Manager, transfer the proceeds
from the release of the rights to maintain the tennis courts at Crystal
Springs ($250,000) from an escrow account of the City Treasurer into the
Economic and Community Development Reserve;
• Upon receipt of proceeds, transfer the proceeds from the sale of the 250
Reserve Avenue Building to Carilion Services, Inc. ($610,000) into the
Economic and Community Development Reserve,
• Appropriate $860,000 from the Economic and Community Development
Reserve into project account #08- 310 -9455 established by the Director of
Finance for the purchase of the Gill Memorial Building from Carillon
Services, Inc.; and,
• Appropriate $250,000 from the Economic and Community Development
Reserve to a Parks and Recreation capital projects account #08- 620 -9581
for the construction of tennis courts in the Rivers Edge North area.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
Wayne Bowers, Director of Economic Development
CONTRACT: #15- IRF -03
AGREEMENT
This AGREEMENT, entered into as of this 2nd day of November 2015, by and between
the Virginia Department of Housing and Community Development hereinafter referred to
as "DHCD" and the City of Roanoke, Virginia, hereinafter referred to as "GRANTEE."
WITNESSETH
WHEREAS, DHCD has been authorized by the Governor of the Commonwealth of
Virginia to distribute and administer grants of the Industrial Revitalization Fund (IRF)
according to 36 -152 of the Code of Virginia, and
WHEREAS, the Gill Memorial Technology Accelerator project, as described in the
Industrial Revitalization Fund (IRF) proposal submitted by GRANTEE, has qualified for
funding on the basis of the IRF Program Design,
Now THEREFORE, the above mentioned parties hereto do mutually agree as follows:
DHCD agrees to award the GRANTEE an Industrial Revitalization Fund grant in
an amount of the total allowable, eligible costs in carrying out the activities
included in the scope of the work herein described not to exceed $600,000 (Six
hundred thousand dollars).
2. DHCD agrees to provide the GRANTEE with technical assistance in setting up
and carrying out the administration of its Gill Memorial Technology Accelerator
project.
The GRANTEE will commence, carry out and complete the scope of work,
beginning on November 2, 2015, as described in the GRANTEE's Industrial
Revitalization Fund proposal, and any subsequent, approved, written amendments
to the proposal, which are made a par[ of this AGREEMENT.
PROJECT TITLE: Gill Memorial Technology Accelerator Project
OUTCOME: Redevelopment of a downtown building into a regional
acceleration center that will provide services and programs
to early stage development companies.
BENEFITS: The project will result in the creation of 18 jobs (3 created
by the Center 15 new jobs created through businesses
assisted at the Accelerator. Additionally the Accelerator
will provide assistance 5 businesses.
PRODUCTS: a. Property acquisition of the Gill Memorial Building;
b. Rehabilitation & renovation of current building
resulting in first and second floor leasable space; and
c. Renovation of the third Floor for an anchor tenant.
I. A total of $860,000 in matching funds is committed to this project by the
GRANTEE. Matching funds are required for the use of the Industrial
Revitalization Fund. To be eligible, matching funds must be used to support
eligible expenses as outlined in the program guidelines and GRANTEE's
approved budget. The final disbursement will not be processed if GRANTEE's
matching funds obligation has not been fulfilled.
2. The Project Management Team .shall conduct regular construction progress
meetings. The minutes and records of these meeting shall be kept in the project
files.
3. GRANTEE agrees to provide quarterly progress reports to DHCD. The
GRANTEE shall use the IRF Progress Report template in CAMS to submit the
progress report. The Report shall include progress on the approved Industrial
Revitalization Fund project and its economic impacts. News articles, press
releases, pictures, and other documentation should be submitted along with the
written report. DHCD may share copies of the report with other interested parties
identified by the State. DHCD, at its discretion, may require additional reports. If
reports are not submitted in a timely manner, DHCD reserves the right to
withhold payment requests until such reports are submitted.
el. DHCD shall monitor the GRANTEE as least once during the period covered by
this Grant Agreement. DHCD may schedule additional monitoring visits as
considered necessary. At any time during the Grant period. DHCD may request
and shall be provided copies of any documents pertaining to the use of Program
funds.
5. GRANTEE agrees to recognize DHCD's support for its programs in all
communications with the media and its marketing publications and in the posting
of a project sign on site. The following statement is suggested: "This project was
funded in part by the Virginia Department of Housing and Community
Development (VDHCD), a state agency that works to support communities to
create healthy, safe, and affordable places for Virginians to call home."
6. The aforementioned program shall be carried out, and grant payments made in
strict conformance with the CONTRACT DOCUMENTS.
7. The GRANTEE will use the lesser of (1) the amount specified above, or (2) if, at
total PROGRAM completion, there are cost under-runs or project savings, these
costs shall revert to DHCD. In no case will leveraged funds be returned beyond
that amount which would have changed the PROGRAM'S ability to be funded
initially.
S. The GRANTEE will initiate the ACTIVITY(S) required by the CONTRACT
DOCUMENTS beginning November 2, 2015, unless grant Special Conditions
require additional action on specified ACTIVITY(S) before proceeding with that
ACTIVITY(S). In such instances the GRANTEE will initiate action relative to
removal of the Special Conditions beginning with the execution of this
AGREEMENT.
9. The GRANTEE Shull complete the work as described in the CONTRACT
DOCUMENTS, on or before May 2, 2017. Final requests for the funds must be
made no later than May 2, 2017. Funds not expended by May 2, 2017 are subject
to re- appropriation. If the ACTIVITIES are not completed by that date all Grant
funding and this AGREEMENT shall be terminated and the GRANTEE shall
return all unexpended funds, unless an amendment to the CONTRACT
DOCUMENT provides otherwise.
10. DHCD agrees to make payment to the GRANTEE upon receipt of a properly
completed and signed invoice. Requests for Payment may be on a reimbursable
basis upon received documentation of the required expenditure and source of
matched fund, and made to allow approximately thirty (30) days to receive funds.
Funds are to be immediately disbursed by the GRANTEE.
11. The term CONTRACT DOCUMENTS means the following documents which are
a pan of this AGREEMENT and are incorporated by reference herein as if set out
in full:
A. AGREEMENT;
B. SPECIAL CONDITIONS;
C. GENERAL CONDITIONS;
D. AMENDMENTS;
E. INDUSTRIAL REVITALIZATION FUND (IRE) PROPOSAL;
E APPROVED BUDGET; AND
G. INDUSTRIAL REVITALIZATION FUND (IRF) REPORT.
In witness whereof, the parties hereto have executed or caused to be executed by their
duly authorized official this AGREEMENT in duplicate, each copy of which will be
deemed an original.
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
All
Lisa A. Atkinson, Deputy Director
1 do certify that Lisa A. Atkinson personally appeared before me and made oath that she
is the Deputy Director of the Department of Housing and Community Development and
that she is duly authorized to execute the foregoing document.
My commission expires
Given under my hand this day of -,_2015.
Notary Public Registration Number
CITY OF ROANOKE, VIRGINIA
M
Chris Morrill, City Manager
City/County/Town of
Commonwealth of Virginia
DATE:
I do certify that Chris Morrill personally appeared before me and made oath that he is
City Manager of the City of Roanoke, Virginia and that he is duly authorized to execute
the foregoing document.
My commission expires
Given under my hand this day of , 2015.
Notary Public Registration Number
SPECIAL CONDITIONS
I. A total of $860,000 in leverage funds is committed to this project by the GRANTEE.
These funds .shall be expended prior to or in proportion to IRF Grant funds within the
budget, per activity.
2. Documentation on the expenditure of these funds shall be maintained by the
GRANTEE and reported to DHCD with each required report and at project closeout.
3. Any professional services must be procured in accordance with the Virginia
Procurement Act. The GRANTEE must submit any contracts obligating IRF funds
for review prior to any contract being executed. The GRANTEE also must submit
documentation to detail that procurement requirements have been met, prior to any
execution of contracts.
4. Grant funds will be disbursed on a reimbursement basis only. Request for funds will
be completed through the CAMS (Centralized Application and Management System).
Along with the reimbursement request, the Grantee will also upload and include
documentation and proof of reimbursable expenditures (such as invoices, cancelled
checks, .source documents, etc). The Grantee will also be required to provide an
update on match expenditure with the reimbursement request.
5. The GRANTEE must submit the final disbursement request to DHCD no later than
May 2, 2017 in order to guarantee payment.
6. To expedite receipt of payment, it is recommended that Grantees contact the Virginia
Department of Accounts (DOA) to arrange for electronic transfer of IRF funds. The
forms to establish electronic payment with DOA are available at
www.doa.vireinia.eov. At the home page, click on the Electronic Data Interchange
(EDI) link button on the right. Scroll down to the Trading Partner Agreement and
Enrollment form for Localities and Grantees. Print the form, fill it out and submit it.
Instructions on filling out the form are on the third page of the document.
7. The GRANTEE must submit one of the following financial documents: Financial
Statement * *, Reviewed Financial Statement prepared by an independent Certified
Public Accountant (CPA), Audited Financial Statement prepared by an independent
CPA or an OMB A -133 Audit (Single Audit) prepared by an independent
CPA. Please see the table below to determine which document your organization is
required to submit.
The threshold requirements outlined below are the minimal standards required by
DHCD. We strongly encourage all organizations receiving funds from DHCD to
undertake the highest level of financial management review to ensure practices and
procedures are fully examined and evaluated.
Threshold Requirement
Document
Total annual expenditures <5100,000
Financial Statement prepared by
— regardless of source
organizations *`
Total annual expenditure between
Reviewed Financial Statement prepared
5100,001 and 5300,000— regardless
by an Independent Certified Public
of source
Accountant (CPA)
Total annual expenditures
Audited Financial Statement prepared by
> $300,000 — regardless of source
an Independent CPA
Federal expenditures >$500,000
OMB A -133 Audit (Single Audit)
(increases to $750.000 as of Januan
prepared by an Independent CPA
2015)
* *Does not require preparation by a CPA
The full DHCD Audit Policy, including an explanation of the specific document
requirements, can be found online at
http://www.dhcd.virgiiiia.gov/ima2es/DHCD/DIICD Audit Poli cv pdf.
R. GRANTEE will provide a close out report by May 2, 2017, reflecting achievements
with meeting performance goals as indicated in the approved grant proposal.
R DHCD reserves the right to request and receive additional documentation pertaining
to non - professional service or other contracts obligating IRF funds prior to approving
drawdown requests.
10. DHCD reserves the right to end funding at any point should the project prove
nonviable. This includes, but may not be limited to, lack of progress in conformance
with the approved project proposal_
11. The City of Roanoke must secure the IRF investment, through the execution of a deed
covenant or other restrictive language on the Gill Memorial Technology Accelerator
property for a period of 10 years from the date of this grant closeout to insure that the
Accelerator facility will remain in use as this intended funded purposed. In the event
that ownership transfer or change in the use of the property is proposed, at any time
prior to ten years, the City must notify DHCD immediately. DHCD may require
prorated repayment of the grant under these circumstances. These legal
documentation must be submitted to DHCD before any IRF funds are released will be
released to the City.
12. The following items must be performed in CAMS
a. The original executed Grant Agreement must be mailed to DHCD. A
fully executed copy must also be uploaded into "Projects and Reports" in
CAMS.
b. All products required by this contract must be uploaded into "Projects and
Reports" in CAMS.
c. All remittance requests must be submitted through `Remittance" in
CAMS.
d. Complete and upload all quarterly progress reports in a timely manner.
e. If products are submitted at the same time as a remittance request, the
explanation text box at the bottom of the Remittances screen must note
this fact.
E Entities shall file the required financial document (see Section 7) in the
Centralized Application and Management System (CAMS) within nine (9)
months after the end of their fiscal year or 30 (thirty) days after it has been
accepted (Reviewed Financial Statement. Audited Financial Statement.
and OMB A -133 Audit only) - whichever comes first.
GENERAL CONDITIONS
DEFINITIONS - Whenever used in the Contract Documents the following terms
when written in all capital letters shall have the meanings indicated and shall be
applicable to both the singular and plural thereof:
A. ACTIVITY - A PROGRAM activity which constitutes a specific portion of
the PROGRAM, and as such is covered by its own budget account.
B. AMENDMENT - A formal addition or modification to the Contract
Documents which has been approved in writing by both parties, and which
affects the scope, objectives or completion date of the PROJECT, or which
affects the manner in which the PROJECT is to be carried out.
C. APPLICANT - The entity which made the proposal for Industrial
Revitalization Fund (IRF) Program funding and accepted responsibility for
assuring compliance and performance of all conditions.
D. ASSURANCES - The ASSURANCES which are attached to this document.
E. INDUSTRIAL REVITALIZATION FUND -The funds, the PROJECT and
PRODUCTS to be funded, and all conditions, laws and regulations affecting
administration of funds currently in effect or as subsequently amended, and
provided by DHCD to the GRANTEE.
F. CONTRACT DOCUMENTS - The legal agreement between DHCD and the
GRANTEE including the AGREEMENT and all documents referenced in
paragraph 9 thereof.
G. GRANTEE - The entity which is the recipient of Industrial Revitalization
Funds and as such must comply with CONTRACT DOCUMENTS.
H. PROGRAM - The physical activities undertaken to meet the overall stated
objective for which the Industrial Revitalization Fund (IRF) Program funding
is utilized.
1. WORK - All labor, equipment and materials necessary to produce the
construction of the Project as required by the CONTRACT DOCUMENTS.
J. WRITTEN NOTICE - Any notice from one party to the AGREEMENT to the
other signed by an authorized official which transmits binding statements of
fact or condition and is delivered to the appropriate authorized official either
in person or through the United States mail.
ADMINISTRATIVE PROCEDURES - The GRANTEE shall perform all
contracted WORK and administer all grant funds and activities in conformance
with the general terms and special conditions set forth where required in THE
PROGRAM DESIGN, and any WRITTEN NOTICES from DHCD.
ACCOUNTING RECORDS - The GRANTEE shall establish and maintain
.separate accounts within its existing accounting system for these funds. The
GRANTEE shall record in its accounting system all Grant payments received by
it pursuant to this Grant and all other funds provided for, accruing to, or otherwise
received on account of the Grant.
All costs, including paid services contributed by the GRANTEE or others,
charged to the Grant shall be supported by properly executed payrolls, time
records, invoices, contracts, or vouchers evidencing in proper detail the nature and
propriety of the charges. All checks, payrolls, invoices, contracts, vouchers,
orders, or other accounting documents pertaining in whole or in par[ to the Grant
shall be clearly identified, readily accessible, and separate and distinct from all
other such documents. Such documents shall reside at the offices of the
GRANTEE locality.
4. COSTS INCURRED PRIOR TO GRANT AGREEMENT EXECUTION - No
costs incurred prior to July I, 2013 shall be eligible for reimbursement with
GRANT funds.
5. PROGRAM BUDGET - The GRANTEE shall carry out activities and incur costs
only in conformance with the latest approved budget for the Grant and subject to
the provisions of these CONTRACT DOCUMENTS. The budget may be revised,
but no such budget or revision shall be effective unless and until the Department
shall have approved the same in writing.
RECORDS - The GRANTEE shall maintain such all records related to this Grant.
Records shall be readily accessible to DHCD, appropriate State agencies, and the
general public during the course of the project and shall remain intact and
accessible for three years from final closeout. Except if any litigation claim or
audit is started before the expiration of the three year period the records shall be
retained until such action is resolved. Notwithstanding, records of any
nonexpendable property must be retained for a three year period following final
disposition.
REPORTS - The GRANTEE shall furnish, regularly and in such form as DHCD
may require, reports concerning the status of project activities and grant funds.
Such reports shall be submitted in the form and manner as prescribed herein and
in WRITTEN NOTICES from DHCD.
All reports shall be completed in full and submitted at the time prescribed by
DHCD. Reports shall contain accurate information and shall detail any problems,
delays or adverse conditions experienced.
8. QUALITY CONTROL - The GRANTEE accepts the responsibility to assure that
all grant funded PRODUCTS shall be implemented with the highest possible
degree of competence, workmanship, quality and cost effectiveness.
9. COMMUNICATIONS - WRITTEN NOTICES shall constitute the only means of
binding statements of fact or condition between the parties of this agreement. All
required reports and requests to be issued by the GRANTEE must be made by
way of a WRITTEN NOTICE unless other means are specified in the
CONTRACT DOCUMENTS. Please note that project- specific technical
assistance provided via email does NOT have the weight of official WRITTEN
NOTICE. Rather, it is comparable to oral technical assistance discussions. All
directives, findings and other formal issuance by DHCD must be transmitted
through a WRITTEN NOTICE unless otherwise specified in the CONTRACT
DOCUMENTS.
WRITTEN NOTICES shall be signed by and addressed to the appropriate
authorized official and shall be considered transmitted when delivered in person
or through the United States mail.
The GRANTEE shall act upon and respond to WRITTEN NOTICES promptly as
directed.
10. METHOD AND TIMING OF PAYMENT - The GRANTEE shall utilize Request
for Payment procedures as specified by DHCD. The GRANTEE shall request
funds only for those amounts which have been obligated, encumbered, or
expended through other accounts and which can be expended upon receipt or soon
thereafter. To this end, the GRANTEE shall develop a financial management
system which provides for timely expenditure of requested GRANT funds.
DRAWDOWN AND PAYMENT OF GRANT FUNDS - Drawdowns and
expenditures of IRF funds must be made subsequent to or in proportion to other
funds within the budget per activity.
12. BUDGET REVISIONS /AMENDMENTS - The GRANTEE shall not obligate,
encumber, spend or otherwise utilize Industrial Revitalization Fund (IRF)
program funds for any activity or purpose not included or not in conformance
with the budget as apportioned and as submitted to DHCD unless the GRANTEE
has received explicit approval by WRITTEN NOTICE from DHCD to undertake
such actions.
13. TERMINATION, SUSPENSION, CONDITIONS-
a. FOR CAUSE - If through any case, the GRANTEE or DHCD fails to
comply with the terms, conditions or requirements of the CONTRACT
DOCUMENTS the other party may terminate or suspend this
AGREEMENT by giving WRITTEN NOTICE of the same and specifying
10
the effective date of termination or suspension at least five (5) days prior
to such action.
If, after the effective date of any suspension of this AGREEMENT, it is
mutually agreeable to DHCD and the GRANTEE upon remedy of any
contract violation by the GRANTEE or DHCD, the suspension may be
lifted and the AGREEMENT shall be in full force and effect at a specified
date after the parties have exchanged WRITTEN NOTICES stating a
mutual understanding that the cause for suspension has been identified,
agreed to and remedied.
In the case of contract violations by the GRANTEE, DHCD may impose
conditions other than termination or suspension which are appropriate to
ensure proper grant and project administration and adherence to the terms
of the CONTRACT DOCUMENTS. Such conditions must be imposed
through WRITTEN NOTICE.
b. FOR CONVENIENCE - DHCD may terminate this AGREEMENT, FOR
CONVENIENCE, in the event that DHCD is no longer authorized as an
agency to administer the Industrial Revitalization Fund or if the funds
allocated are no longer available.
The GRANTEE may terminate this AGREEMENT for convenience at any
time provided that all of the following conditions are met
1. The GRANTEE gives DHCD ten (10) days WRITTEN NOTICE;
and
if. The PRODUCTS which have been initiated either have been
completed and may be utilized in their stage of completion in a
manner consistent with the objectives in the GRANTEE'S
PROJECT Proposal, or will be completed by the GRANTEE
through its own or other resources; and
iii. The GRANTEE had honored or will honor all contractual
obligations to third parties affected by the Industrial Revitalization
Fund (IRF); and
iv. DHCD agrees to the termination.
A GRANTEE'S valid termination for convenience in accordance with
these CONTRACT DOCUMENTS shall not affect nor prejudice the
GRANTEE'S future relationship with DHCD nor its future consideration
as an Industrial Revitalization Fund (IRF) recipient.
14. SUBSEQUENT CONTRACTS - The GRANTEE shall remain fully obligated
under the provisions of the CONTRACT DOCUMENTS notwithstanding its
designation of any subsequent or third parties for the undertaking of all or part of
the ACTIVITIES for which the Grant assistance is being provided to the
GRANTEE.
Any GRANTEE or CONTRACTOR or SUBCONTRACTOR which is not the
APPLICANT shall comply with ail the lawful requirements of the APPLICANT
necessary to ensure that the PROGRAM for which this assistance is being
provided under this AGREEMENT is carried out in accordance with the
APPLICANT'S Assurances and Certifications.
15. POLITICAL ACTIVITY PROHIBTED - None of the funds, materials, property
or services contributed by the DHCD or the GRANTEE, under this
AGREEMENT, shall be used in the performance of this AGREEMENT for any
partisan political activity, or to further the election or defeat of any candidate for
public office.
16. INTEREST OF MEMBER OF AGENCY AND OTHERS - No officer, member,
or employee of the GRANTEE and no member of its governing body, who
exercises any functions or responsibilities in the review or approval of the
undertaking or carrying out of this PROGRAM shall participate in any decision
relating to this AGREEMENT which affects his personal interest or have any
personal or pecuniary interest, direct or indirect, in this AGREEMENT or the
proceeds thereof.
17. OFFICIALS NOT TO BENEFIT - No member of or delegate to the Congress of
the United States of America and no Resident Commissioner shall be admitted to
any share or part hereof or to any benefit to arise there from.
18. CERTIFICATIONS - The GRANTEE certifies that it will comply with the
following:
A. Freedom of Information Act;
B. Virginia Conflict of Interest Act;
C. Virginia Fair Employment Contracting Act;
D. Virginia Public Procurement Act; and
E. Americans with Disabilities Act (ADA).
19. GRANTEE will comply with:
Title VI of the Civil Rights Act of 1964 (Pub. L 88 -352), and the regulations
issued pursuant thereto (24 CFR Part 1), which provides that no person in the
United States shall on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to
12
discrimination under any program or activity for which the grantee receives
Federal or State financial assistance and will immediately take any measure
necessary to effectuate this assurance. If any real property or structure thereon is
provided or improved with the aid of Federal or State financial assistance
extended to the grantee, this assurance shall obligate the grantee, or in the case of
any transfer of such property, any transferee, for the period during which the real
property or structure is used for a purpose for which the Federal or State financial
assistance is extended or for another purpose of involving the provision of similar
services to benefits.
13
BARBARA A. DAMERON
Diremor of Finanm
November 16, 2015
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
Dear Mayor Bowers and Members of City Council:
ANDREA F. TRENT
A,,W. n Diremor of Finance
Subject: FYI 5 Financial Report (Unaudited) - City of Roanoke
June FYI 5 Financial Report (Unaudited) - Roanoke City Public Schools
The following financial report provides commentary on the financial results of the City
and Roanoke City Public Schools for the year end June 30, 201 S.
FYI 5 Performance Summary
Fiscal year 2015 was once again very positive for the City of Roanoke in terms of local
tax performance and expenditure control. It was the fifth consecutive year of growth
in local taxes, an important source of funding for both the City and Roanoke City
Public Schools. Major taxes such as Sales, Personal Property and Food and Beverage
taxes all posted strong growth.
Total FYI revenues increased 1.9% or $5.0 million from FY2014, and was an increase of
1.7% or $4.4 million from the FYI 5 adopted revenue estimate. Revenue details were
presented in the accompanying financial statements.
The expenditures in FYI 5 increased 2.1% from the prior year. The City met its overall
expenditure budget for FYI by carefully managing the budget to ensure obligations
were met. Expenditure variances are described in further detail in the expenditure
section of this report.
Revenues:
Commentary on the significant categories of revenues and /or significant revenue
variances is provided as follows:
General Property and Other Local Taxes increased 2.2% or $3.9 million from FY14
actual. Compared with FYI 5 adopted budget, this was an increase of 2.0% or $3.6
million. The increase was primarily due to solid growth in Sales, Personal Property and
Food and Beverage taxes. Real Estate tax showed a slight increase of 0.4% over the
prior year, mainly related to new construction. Current Business License and Transient
Occupancy taxes also performed well and grew more than 5.0% compared to the prior
year.
Intergovernmental revenues increased 2.2% or $1.5 million compared to FYI 4.
Contributing to the increase were increased reimbursements from the Commonwealth
for Street Maintenance. The increase was partially offset by the reinstatement of Local
Aid to the Commonwealth and lower reimbursements related to The Comprehensive
Services Act (now Children's Services Act) timing of payments.
Expenditures
The fiscal year 2015 adopted General Fund expenditure budget totaled $260.1 million
and was increased to include funding of approximately $1.9 million to cover contracts
and purchase orders made during fiscal year 2015 but not paid by the end of that year.
Compared to the prior year, expenditures increased 2.1% or $5.3 million. Most
categories of expenditures increased from FYI but all fell within final budgeted
amounts. Comments on select expenditure categories are as follows:
Public Safety increased $1.6 million or 2.6% compared to FYI due to a combination of
higher pension contributions and other payroll related costs. The pension contribution
increased City -wide but due to the number of public safety employees was more
prevalent in a year over year comparison.
Public Works decreased $851,000 or 3.3% primarily due to positions reassigned to the
Stormwater division which began active operations in FYI 5.
Transfers to School Board increased 2.2% or $1.6 million from FYI to FYI 5, a result of
the strong performance of local taxes in the current year.
Non - departmental increased $3.1 million or 48.2% mainly because of the transfer to
the Stormwater Utility Fund in FYI 5 to support their operations. This transfer will be
reduced in FYI and again in FYI as Stormwater operations becomes fully funded by
the fee.
Stormwater Utility Fund
FYI 5 is the first year of operations for the Stormwater Utility Fund. Stormwater fee
revenue year -to -date was $2.0 million, or 106.3% of FY15 anticipated revenues.
Operating expense was $1.7 million, or 71.4% of the expense budget resulting in an
operating loss of $151,000. Net position after transfers and contributions was
approximately $935,000.
Civic Facilities Fund
The FYI 5 year -to -date operating loss for the Civic Center was $1.7 million, a decline of
$113,000 or 7.1% compared to the prioryear. Operating revenues remained relatively
unchanged overall but were impacted by an increase of revenue from naming rights
and a decrease of facility rental and event income. Operating expenses increased by
$111 ,000 or 1.3 %. Net position increased $6,000 in FYI 5, compared to a decrease of
$116,000 in FY14, a year over year increase of $122,000.
Global Spectrum managed the Civic facilities during FYI 5 and completed the fiscal year
with a loss of $166,000 greater than the FYI 5 budget.
Parking Fund
FYI 5 operating revenues decreased $58,000 or 1.7% compared to FY14. Garage and
Lot revenues decreased $7,000 or 0.2% with the revenue generated by the on- street
parking and special projects programs decreasing $51 ,000. Results for parking
facilities were mixed and were positively impacted by increased residential and
commercial parking. Results in the prior year included one -time revenue of $90,000
received in exchange for easement rights, which affected comparability of facility
revenues.
Operating expenses were down $1 39,000 or 4.8% compared to FYI primarily related
to decreased special projects costs.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment return of 3.8% for the fiscal year
ended June 30, 2015, which reflects gains in in domestic equity, fixed income,
convertible fixed income, and real estate, offset by losses in the international equity
and alternatives portfolio allocations. For the twelve month period ended June 30,
2015, Plan Net Assets decreased by $3.2 million. This was a result of $15.5 million in
employer and employee contributions and $14.3 million in net investment income
reduced by $33.0 million in benefit payments and Plan administrative expenses.
Benefits paid to participants increased 2.6% due to higher retirement allowances having
been earned by more recent retirees. Funded ratio increased from 67.8% in FYI to
70.4% at the end of June 30, 2015.
Roanoke City Public Schools
This report includes the unaudited results of Roanoke City Public Schools (RCPS)
through June FYI S. The School Fund amounts as presented in this report correspond
with amounts reported to the School Board on August 11, 2015. For the year,
School General Fund operating revenues increased 7.3% or $11.0 million compared to
FYI primarily related to an increase in basic aid, special education funding and
teacher retirement funding from the state. The School Fund expenditures increased
6.5% or $10.2 million compared to FYI primarily related to increased salary and
benefit costs.
Closing
In closing, the U.S. economy has continued to grow at a moderate pace. Real gross
domestic product (GDP) increased 3.9 percent in the second quarter of 2015 due to
strong domestic demand. A stable labor market, cheaper gasoline and relatively
higher house prices are boosting household wealth, helping to support consumer
spending.
The City's general and local tax revenues increased 2.2% in FYI 5 compared to the prior
year, indicating a growing local economy. Weak economic conditions abroad,
incomplete fixes to the financial system and sluggish inflation remain challenges for
U.S. economy.
Please contact me with any questions you have on these financial statements.
Sincerely,
4
A Da /rte
Barbara A. Dameron
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon - Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
P. Steve Barnett, Assistant Superintendent of Operations, Roanoke City Public
Schools
City of Roanoke, Virginia
Report of City Manager Transfers
Twelve Months Ended June 30, 2015
(Unaudited)
Transfer
Number
Date
Explanation
CMT14 -00167
08128114
Parks & Recreation Youth
11/11/14
Wireless Network Infrastructure
Services Initiative
CMT14 -00170
09/11/14
Transfer of Donated Funds for
CMT14 -00259
Use
CMT14 -00171
09/12114
Deer Culling
CMT14 -00172
09116/14
Courthouse Maintenance and
Repairs; Asbestos Removal at
the Jail
CMT14 -00196
10/23/14
Judge's Chambers Carpet
11/18115
Phone Security System and Gate
Replacement; Jail Asbestos
Removal
CMT14 -00203
10/30/14
Transfer Funding to Close Out
Purchase of Code Books
Contingency
Completed Capital Projects
From
Contingency
Contingency
Contingency
Capital Fund Contingency
Capital Fund Contingency
To Amount
Parks & Recreation - Admin $ 25,000
Police - Services; Police- 13,899
Animal Control
Police - Animal Control 16,560
Building Maintenance; Jail 19,230
Asbestos Removal
Building Maintenance; Jail
Asbestos Removal
Capital Project Contingency Market Rate Purchase
Rehab; O ve Awning and
Frame Repair; Market
Building Reno; Market
Garage Hotel Development
CMT14 -00231 11/10/14 Records Management PC & Contingency Clerk of Circuit Court
Courthouse Wireless Network
Infrastructure
City Attorney; Human
Resources
PWSC Security
Enhancements
Building Inspections
Highland Park Improvements
Parks & Recreation; Public
Works
CMT15 -00023 02/25115 Snow Equipment Contingency Transportation - Snow
Removal
CMT15 -00035 03131/15 Freezer Replacement at Jail Capital Projects Contingency Building Maintenance
1
26,000
51,745
25,000
52,900
24,000
14,000
10,000
52,201
33,000
30,250
Hardware Replacement
CMT14 -00248
11/11/14
Wireless Network Infrastructure
Capital Project Contingency
at the Courthouse
CMT14 -00259
11/18/14
Legal Representation for Belk
Contingency
Reassessment Case; Human
Resources Director Professional
Search
CMT14 -00260
11/18115
Phone Security System and Gate
Capital Project Contingency
Operations for PWSC
CMT14 -00262
11125/14
Purchase of Code Books
Contingency
CMT14 -00263
12/02/14
Fencing for Highland Dog Park
Special Park Projects
CMT15 -00017
01/29/15
Sheryl Crow Concert Expenses;
Contingency
Voltage Training for PW Staff;
202 Market Awning Replacement
Courthouse Wireless Network
Infrastructure
City Attorney; Human
Resources
PWSC Security
Enhancements
Building Inspections
Highland Park Improvements
Parks & Recreation; Public
Works
CMT15 -00023 02/25115 Snow Equipment Contingency Transportation - Snow
Removal
CMT15 -00035 03131/15 Freezer Replacement at Jail Capital Projects Contingency Building Maintenance
1
26,000
51,745
25,000
52,900
24,000
14,000
10,000
52,201
33,000
30,250
City of Roanoke, Virginia
Report of City Manager Transfers
Twelve Months Ended June 30, 2015
(Unaudited)
Transfer
ImageTrend Licenses, Valley
Contingency
Number
Dale
Explanation
CMT15 -00044
04/08/15
Plumbing Fixtures at the
Grants
Damaged Railing
Courthouse
CMT15 -00045
04113/15
Firefly Electric VehiGes
From To Amount
Capital Projects Contingency Building Maintenance 20,000
Parking Fund Contingency
CMT15 -00048 04/21115
ImageTrend Licenses, Valley
Contingency
Capital Projects Contingency
View Interchange Study
CMT15 -00059 06/02/15
Traffic Signal Loops and
Contingency
Grants
Damaged Railing
06124/15
CMT15 -00063 06/05/15
Auto Liability Claim Settlement,
Contingency
Maintenance; Solid Waste
Parks & Recreation Utilities, DRI
Management
Concert Series Sponsorship, and
Law Library; Libraries
Fireworks
14,672
Fleet Management -
Nonoperating
Fire - Operations;
Transportation - Traffic
Transportation - Traffic
Engineering
Parks, Parks & Recreation
Admin
CMT15 -00069
06/12115
Return Grant Match Funds to
Capital Projects Contingency
Local Match Funding for
Contingency
Contingency
13,546
Grants
CMT15 -00077
06124/15
Case Management System
Commonwealth Attorney
Commonwealth's Attorney
CMT15 -00085 07 /08 /15 Transfer Funds to the FaWde
Grant Project
CMT15 -00085 07/13115 Scanning Project
CMT15 -00102 07121/15 Xerox Lease Expense
CMT15- 00107 07/21/15 Xerox Lease Expense
GMT15 -00108 07/21115 Xerox Lease Expense
CMT15- 00110 07/22/15 Xerox Lease Expense
CMT15- 00111 07/22/15 Xerox Lease Expense
CMT15 -00114 07/22/15 Xerox Lease Expense
CMT15 -00123 08/18115 HUD Home Program
CMT15 -00131 09/13/15 Year -End Transfer for
Constitutional, Council
Appointed Offices and
Memberships /AKlialions
Case Management
79,900
33,000
20,000
87,000
65,904
11,787
Enterprise Zone 2 Parking
Fagade & Parking Lot Grant
50,000
Lag
Zone 2
Contingency
Clerk of Circuit Court
13,546
Director of Public Works;
Principal Retirement; Interest
13,913
Transportation - Street
Expense
Maintenance; Solid Waste
Management
Law Library; Libraries
Principal Retirement; Interest
14,672
Expense
Police - Services
Principal Retirement; Interest
14,672
Expense
Jail
Principal Retirement; Interest
21,528
Expense
Building Inspections;
Principal Retirement; Interest
13,712
Planning, Building &
Expense
Development; Neighborhood
Services
Social Services
Principal Retirement; Interest
28,632
Expense
Contingency
HUD Home Program FY15
68,530
Contingency
City Treasurer, Juvenile&
285,100
Domestic Relations Court
Services; Circuit Court; City
Attorney; Commonwealth's
Attorney; City Clerk; Director
of Finance, Memberships &
Affiliations
2
City of Roanoke, Virginia
Report of City Manager Transfers
Twelve Months Ended June 30, 2015
(Unaudited)
Transfer
Number Dale Eaolanation From To Amount
CMT15-00132
09113/15
Year -End Transfer for
Contingency
Human Resources; Employee
881,800
Operations Cluster
Health Services, Dept of
Management & Budget, Fire -
Operations; Transportation-
Street Lighting
CMT15 -00133
09113115
Year -End Transfer for
Contingency
Police - Investigation; Police-
112,800
Development Cluster
Patrol', Police - Animal
CMT15 -00139
09122/15
Transfer Fund Balance to Capital
Social Services;
Capital Project Contingency
1,465,000
Project Contingency
Comprehensive Services Act
CMT15 -00140
09122/15
Transfer Fund Balance for Grant
Comprehensive Services Act,
Local Match Funding for
77,700
Matching Funds
Contingency
Grants
CMT15 -00141
09122115
Signal Controller Replacement
Contingency
Traffic Signal Systems
100,000
CMT15 -00141
09122115
Fleet Capital
Contingency
F`(15 Vehicular Purchases
200,000
CMT15 -00143
09122/15
Arts Endowment
Contingency
Arts Endowment
125,000
CMT15 -00143
09/22115
5th Street Stremscapes
E911 Center
5th & Church Streetscape/
90.000
Sidewalk
CMT15 -00145
09122115
5th Street Streetscapes
Libraries
5th & Church Streetsoapel
46,163
Sidewalk
CMT15 -00146
09122115
Sealed Trash Compactor
Libraries; Transfers to Other
Sealed Trash Compactor -
160,000
Funds
Zone V
CMT15 -00147
09122115
Broadband
Transfers to Other Funds
Broadband Infrastructure City-
137,276
wide
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
3
City of Roanoke, Virginia
Report of City Manager Contingency
Twelve Months Ended June 30, 2015
(Unaudited(
Transfer
Number Data Explanation To
Balance of Contingency at July 1,
2014
Contingency Transfers:
CMT14 -00171
09112/14
Deer Culling
Police - Animal Control
CMT14 -00185
10/01/14
Office of Communications Marketing
Office of Communications
Efforts in FY15
CMT14 -00201
10129114
Test Borings at Williamson and
Engineering; Director of Public
Tazewell Avenue; Reimbursement
Works
to 202 Market for Outdoor Dining
Awnings
CMT14 -00259
11/18/14
Legal Representation for Belk
City Attorney; Human Resources
Reassessment Case; Human
Resources Director Professional
Search
CMT14 -00278
12124/14
Survey Expenses
City Manager
CMT15 -00017
01/29/15
Voltage Training for PW Staff, 202
Director of Public Works, Parks &
Market Awning Replacement, Sheryl
Recreation
Crew Concert Expenses
CMT15 -00023
Snow Equipment Purchases
Transportation - Snow Removal
CMT15 -00048
04121115
GRTC Shuttle, DRI, Lee Hartman,
City Manager; Fire - Operations:
and Advertising Ordinance;
Transportation - Traffic Engineering,
ImageTrend Licenses; Valley View
Information Technology
Interchange Study; Telephone
Replacement in Fire Station p7
CMT1 S -00059
06/02/15
Traffic Signal Loops and Damaged
Transportation - Traffic Engineering
Railing
CMT15 -00063
06/05/15
Auto Liability Claim Settlement
Parks; Parks & Recreation Admin
Parks & Recreation Utilities, DRI
Concert Series Sponsorship, and
Fireworks
DO 40271
06/15/15
Appropriate Additional FY15
Contingency
Revenues
CMT15 -00079
06101/59
Electronic Agora Town Hall
City Manager
CMT15 -00123
08118/15
HOME HUD Program
HUD Home Program FY15
CMT15- 00123 -3
08/19/15
HOME HUD Program
HUD Home Program FY15
EB150908000066
09/08115
Personal Services Expenditures
Various
(Lapse)
CMT15 -00131
09/13/15
Year -End Transfer for
City Treasurer; Juvenile & Domestic
Constitutional, Council Appointed
Relations Court Services', Circuit
Offices and Memberships/Aff ngions
Court; City Attorney,
Commonwealth's Attorney, City
Clerk; Director of Finance ;
Memberships & Affiliations
4
Amount
$ 1,297,566
(16,560)
(38,604)
(6,000)
(52,900)
(4,500)
(52,201)
(33,000)
(36,800)
(20,000)
(87,000)
1,796,950
(2,700)
(68,350)
(180)
(1,143,532)
(285,100)
City of Roanoke, Virginia
Report of City Manager Contingency
Twelve Months Ended June 30, 2015
(Unaudited)
Transfer
Number
Date
Explanation
From I To
Amount
Confnaencv Transfers continued
CMT15 -00132
09113/15
Year -End Transfer for Operations
Human Resources; Employee
(881,800)
Cluster
Health Services; Dept of
Management & Budget, Fire -
Operations; Transportation - Street
Lighting
CMT15 -00133
09/13/15
Year -End Transfer for Development
Police - Investigation, Police-
(112,800)
Cluster
Patrol; Police - Animal Control
CMT15 -00140
09/22/15
Transfer Fund Balance for Grant
Local Match Funding for Grants
(72,300)
Matching Funds
CMT15 -00141
09122/15
Signal Controller Replacement
Traffic Signal Systems
(100,000)
CMT15 -00141
09/22/15
Fleet Capital
FYI Vehicular Purchases
(200,000)
CMT15 -00143
09122/15
Arts Endowment
Arts Endowment
(28,500)
CMT15 -00148
09124/15
Reclassify Transfer to Contingency
Contingency
147,911
Amounts
Available Contingency at June 30, 2015
F1
$ (400)
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE TWELVE MONTHS ENDED JUNE 30, 2015 (Period 14)
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Expenditures
General Government
Cunent
Revenue
Actual
Actual
FY15 vs FY14
Variance
Percent of
$ 14,655,9)0
Revenue
Budget
July 1 -June 30
July 1 -June 30
FY15 vs FY14
Budget
Revenue Source
Budget
Variance
2014 -2015
2913 -3014
Variance
Received
$ 10],684,531
$ 106,192,008
1.4%
100.1%
General Property Taxes $ 107,625,000 $ 59,531
Other Local Taxes
]5.)19,000
106,820
]5,825020
]3,38$932
3.3%
100.1%
Permits, Fees and Licenses
1.194,097
(53,492)
1,160,605
1092534
44%
955%
Fines and Forfeitures
1,2)6,000
(8],89])
1,188,103
1,209,5]5
08 %)
93.1%
Revenue from Use of Money and Props
185,000
42,986
232,986
211,268
103%
1259%
Intergovernmental
6],4)6,48]
(522.691)
66.953,]96
65,496,3]5
2.2%
992%
Charges for Services
8,275,000
(184,013)
8.090.987
8,238,218
(1.8 %)
97.8%
Internal Services
2,285,000
430029
2,]21.029
2,828,063
(3.6 %)
119.1%
Transfers From Other Funds
104,439
-
104,439
2fi61126
(60.8 %)
100.0%
Miscellaneous Revenue
654,000
(41.908)
612.092
613,059
(02 %)
93.6%
Total $
264.794,023
§ 1239 fi35)
3 259,534,150
1.9%
99.9%
§ 261,554388
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Expenditures
General Government
Current
Expenditure
Budget
$ 14,695605
Uncommitted
Balance
$ 39,635
Actual
July 1 - June 30
20142015
Actual
July 1 - June 30
2013-014
FY15 vs FY14
Variance
Percent of
Budget
Obligated
$ 14,655,9)0
$ 14,566,)58 0.6%
992%
Judicial Administrobe,
8,350,t9A
16,910
$333,284
$250.032
1.0%
99.8%
Public Safety
65,942,419
114,522
65,82),897
64,1)9,982
26%
99.8%
Public Works
25,056,0]9
45,585
25,010,494
25,861843
(38 %)
99.8%
Health and Welfare
fill 132
218,152
3$40$980
35,092,283
0.9%
994%
Parks, Recreation and Cultural
10,214,304
45,69fi
10,16IIS
9,740,016
44%
99.6%
Community Development
7,625,084
)2)03
),552,381
7,358,300
2.6%
99.0%
Transfer to Debt Service Fund
11,921,691
(1684) 18
12.133,5]5
13,45],0]3
(9.8 %)
101.4%
Transfer to Se lFund
25,926,000
(64,083)
25.990.083
24,360181
22%
100.1%
Noncepanmental
10.301326
630.460
9.6]0.868
0527,283
48.2%
939%
Total
266,6)8835
§ 855,896
S 265,]41,139
$ 280,399,]55
2.t%
99.6%
FY 2015 is the first year of operations for the Stormwater Utility Fund. Annual Budget reflects the budget
for July 1, 2014 to June 30, 2015 and is shown for comparison purposes.
7
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE
TWELVE MONTHS ENDED JUNE 30, 2015
(UNAUDITED)
FY 2015
Adopted
Budget"
FY 2015
Operating Revenues
Stormwaler Utility Fees
$ 1,700,000
$ 1,807,111
Total Operating Revenues
1,700,000
1,807,111
Operating Expenses
Operating Expenses
2,740,650
1,957,805
Depreciation
194
Total Operating Expenses
2,740,650
1,957,999
Operating Loss
(1,040,650)
(150,888)
Nonoperating Revenuest(Expenses)
Investment Income
-
1,368
Interest Expense
-
(20,932)
Net Nonoperating Revenues
-
(19,564)
Loss Before Transfers and Contributions
(1,040,650)
(170,452)
Transfers and Contributions
Capital Contributions
-
-
Transfer from General Fund
1,250,340
1,249,690
Transfer from Capital Projects Fund
75,000
75,000
Transfer to Capital Projects Fund
-
(9,350)
Transfer to Debt Service Fund
(209,690)
(209,688)
Net Transfers and Contributions
1,115,650
1,105,652
Change in Net Position
$ 75,000
$ 935,200
FY 2015 is the first year of operations for the Stormwater Utility Fund. Annual Budget reflects the budget
for July 1, 2014 to June 30, 2015 and is shown for comparison purposes.
7
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWELVE MONTHS ENDED JUNE 30, 2015
(UNAUDITED)
FY 2015
Budget YTD FY 2015 FY 2014
Operatina Revenues
Rentals
S 4.916,880
S 3,341,802
$ 3,506,566
Event Expenses
1,526.146
1,814,167
1.962,857
Advertising
200,000
529.542
124,606
Admissions Tax
519,330
414,183
445,002
Facility Surcharge/Ticket Rebate
498,327
386,104
429,353
Commissions
200,153
265,793
241.728
Ancillary
128,040
84,341
110,809
Miscellaneous
101,700
83,618
100,677
Total Operating Revenues
8,090,576
6,919,550
6,921,598
Ooeratina Exoenses
Personal Services
t 239,198
1,163,018
1,126,833
Operating Expenses
7,627.779
6,112,385
6,084,801
Management Fees
454,996
398,262
387,334
Depreciation
930,571
950,204
914.008
Total Operating Expenses
10,252,544
8,623,869
8,512,976
Operating Loss
(2,161,968)
(1,704,319)
(1,591,378)
Nonooeratina Revenues /(Expenses)
Other
-
(2,368)
(1,834)
Investment Income
-
94,685
95,108
Interest Expense
(532,853)
(523,360)
(652,393)
Net Nonoperating Expenses
(532,853)
(431,043)
(559,119)
Net Loss
(2,694,821)
(2,135,362)
(2,150,497)
Transfers and Contributions
Transfer from General Fund
2.141.109
2,141.109
2,034,194
Net Transfers and Contributions
2,141,109
2,141,109
2,034,194
Change in Net Position
$ (553.712)
$ 5,747
$ (116,303)
i
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWELVE MONTHS ENDED JUNE 30, 2015
(UNAUDITED)
FY 2015
Adopted
Budget FY 2015 FY 2014
Coeratina Revenues
Market Garage
$ 435.000
$ 395,022
$ 463,925
Elmwood Park Garage
542,000
645,920
566,506
Center in the Square Garage
335,000
370,651
363,454
Church Avenue Garage
543,000
631,299
556,460
Tower Garage
378,000
424,199
399,644
Gainsboro Garage
129,000
87,955
119,731
Campbell Garage
119,000
136,717
124,418
Williamson Lot
90,000
60,728
90,094
Higher Ed Center Lot
56,000
42,290
54.835
Market Lot
28,000
45,874
31,027
Elmwood Lot
70,000
81,784
166,454
Warehouse Row Lot
37,000
38,305
35.705
West ChurchNMCA Lots
26,000
26,270
28,459
OH Street Parking Violations (All Locations)
49,998
36,286
29,262
On Street Parking Violations
380,000
400,272
352,800
Other Income
98,753
Total Operating Revenues
3,217,998
3,423,572
3,481,527
Operating Expenses
Operating Expenses
1,930.037
1,782,458
1,906.102
Depreciation
961,698
963,017
978,115
Total Operating Expenses
2,891,735
2,745,475
2,884,217
Operating Income
326,263
678,097
597,310
Nonoperatina Revenues /(Expenses)
Investment income
-
74,582
73,305
Interest Expense
(493,965)
(579,760)
(913,162)
Net Nonoperating Expenses
(493,965)
(505,178)
(839,857)
Incomet(Loss) Before Transfers and Contributions
(167,702)
172,919
(242,547)
Transfers and Contributions
Capital Contributions
Transfer from Capital Projects Fund
125,000
125,000
-
TransfertoCapitalProjectsFund
-
-
(11,280)
Transfer to DoT Fund
-
(917)
-
Transfer to Fleet Fund
(79,900)
Net Transfers and Contributions
125,000
44,183
(11,280)
Change in Net Position
$ (42,702)
$ 217,102
$ (253,827)
i
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JUNE 30, 2015
TO THE DIRECTOR OF FINANCE.
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JUNE 30, 2015.
BALANCE AT
BALANCE AT
BALANCE AT
MAY 31, 2015
RECEIPTS
DISBURSEMENTS
JUNE 30, 2015
JUNE 30,2014
CONSOLIDATED FUNDS $80,463,810.97
$31,917,213.12
$28,119,865.23
$84,261,158.86
$83,251,744A9
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JUNE 30, 2015. THAT SAID FOREGOING.
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BBBT INSURED DEPOSIT MONEY MARKET
CERTIFICATES OF DEPOSIT
VALLEY BANK PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
JULY 20, 2015
10
$34,473.09
26,301,151.24
100.32
9,830,437.15
1,001,942.24
1,000,000.00
21,179,989.29
7,776,109.74
17,136,955.79
$84,261,158.86
EVELYN W. POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TWELVE MONTHS ENDED JUNE 30, 2015
(UNAUDITED)
FY 2015 FY 2014
Additions:
Employer Contributions $ 15,130,044 $ 12,893,068
Employee Contributions 329,048 -
Total Contributions 15,459,092 12,893,068
Investment Income
Net Appreciation in Fair Value of Investments
7,893,446
61,021,239
Interest
1,150,721
879,218
Dividends
6,549,841
9,592,092
Other
6,147
19,628
Total Investment Gain
15,600,155
71,512,177
Less Investment Expense
1,278,303
1,343,569
Net Investment Gain
14,321,852
70,168,608
Securities Lending Income
Securities Lending Income
572
70,200
Less Securities Lending Expense
172
21,065
400
49,135
Total Additions
$ 29,781,344
$ 83,110,811
Deductions
Benefits Paid to Participants
$ 32,487,715
$ 31,664,771
Administrative Expenses
473,194
499,240
Total Deductions
32,960,909
32,164,011
Net Increase/(Decrease)
(3,179,565)
50,946,800
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1 398,072,905 347,126,105
Fund Balance June 30 $ 394,893,340 $ 398,072,905
11
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
June 30, 2015
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Employer Contributions Receivable
Employee Contributions Receivable
Accrued Investment Income
Receivable for Security Transactions
Total Assets
Liabilities and Net Assets
Liabilities:
Accounts Payable
Payable for Security Transactions
Payable for Cash Collateral on Loaned Securities
Total Liabilities
Net Assets Held in Trust For Pension Benefits
12
FY 2015 FY 2014
$ 881,705 $ 1,113,774
394,095,220 397,093,358
135,613 331,775
211,034
731,754 360,417
219,856 632,039
$ 396,275,182 $ 399,531,363
$ 428,068 $ 304,939
953,774 655,194
498,325
1,381,842 1,458,458
$ 394,893,340 $ 398,072,905
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE TWELVE MONTHS ENDED JUNE 30, 2015
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Actual
Actual
Percent of
Revenue
July 1 - Jun 30
July 1 -Jun 30
Budget
FY15 vs FY14
Revenue Source
Budget
2014 -2015
2014 -2015
Received
Variance
State, Excluding Sales Tax
$ 64,281,235
$ 64,255,921
$ 58,619,366
100.0%
9.6%
State Sales Tax
13,800,000
13,726,929
12,152,022
99.5%
13.0%
Other Revenue
5,200,000
6,361,225
5,315,345
1223%
19.7%
Transfer from the City of Roanoke
74,579,200
76,953,196
74,168,903
103.2%
3.8%
Transfer from Ford Service Fund
Total
300,000
$ 158,160,435
300000
300,000
$ 150,555,636
100.0°%
102.2%
OA%
7.3%
S 161,597,271
1.900000
$ 169,305,274
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Note. The Food Services and Athletics Fund. are aot included in this financial statement.
13
Current
Actual
Actual
Percent of
Expenditure
July t -Jun 30
July t -Jun 30
Budget
FY15 VS FY14
Expenditures
Budget
2014-2015
2014 -2015
Obligated
Variance
Instruction
$ 112,579,339
113,138,319
$ 105,497,036
100.5%
7.2%
Administration, Attendance and Health
13,809,400
11,904,706
10,816,407
86.2%
10.1%
Transportation
10,387,942
10,293,374
10,056,514
99,1%
2.4%
Operations and Facilities
15,594,119
15,478,231
13,583,962
993%
13.9%
Debt Service
15,034,414
14,621,813
15,270,991
97.3%
(4.3 %)
Transfer to Athletics Fund
Total
1.900000
$ 169,305,274
1600000
1,591,000
$ 156,815,910
84.2%
96.7%
0.6%
6.5%
167,036,443
Note. The Food Services and Athletics Fund. are aot included in this financial statement.
13
Roanoke Citv Council
FY15 Financial Report
(Unaudited)
City of Roanoke
Roanoke City Public Schools
November 2, 2015
]bA
Key Themes of Fiscal 2015
o Modest local tax revenue growth
o Compared to FY14, more than 5% increase
in Personal Property, Sales, Public Service -
Real Estate, Business License, Lodging and
Meals taxes; 10% decrease in Public
Service - Personal Property
o Additional funding of reserves - increased
risk reserve and maintained general fund
reserve
o Roanoke Pension Plan investment rate of
return for the year was 3.8 %. Funded ratio
increased from 67.8% to 70.4 %.
Continued Increase in General Fund Revenues
265.0
C 260.0
0
E
a 255.0
y
00 250.0
245.0
240.0
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
(Unaudited)
To enhance comparability, FY10 -12 data were adjusted for daycare revenues. Effective in January
2012, the Commonwealth began paying daycare services directly.
Source: City of Roanoke CAFR FY2011- FY2014 and Unaudited FY2015 Financial Statements
3
Total Local Taxes Increased for Fifth Year
(Includes General Property and Other Local Taxes)
185
C 175
0
165
A
O
G
155
145
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
(Unaudited)
To enhance comparability, data excludes 2% meals tax in FY11 and FY12 and the 1% increase in the
Lodging tax in FY13.
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements
0
Real Estate Tax Revenues Stable
85
C
0
75
E
c
70
N
A
0 65
D
go]
55
50
2011 2012 2013 2014 2015
(Unaudited)
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements
I
20
18
0
E16
`m 14
0
0
12
10
Sales Tax Strong Growth in FY15
1 r
2011
2012
2013
2014 2015
(Unaudited)
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements
51
20
19
218
E
_^17
0
16
15
Current Year Personal Property Tax
Growth in FY15
7.3%
2011 2012 2013 2014 2015
(Unaudited)
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements
7
Meals Tax Continues Strong Growth Pattern
14
Itm
13
0 12.5
S 12
c
m 11.5
0
C 11
10.5
10
2011 2012 2013 2014 2015
(Unaudited)
To enhance comparability, data excludes 2% meals tax component of FY11 and FY12.
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements 8
E
c
v
Current Business License Tax Growth
140
12.0
N.0
2.8% 1.4%
2011 2012 2013 2014
2015
(Unaudited)
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements 9
Strong Lodging Tax Growth Indicative of
Roanoke Tourism Gains
4
0
E 3
c
.N
A 2
0
G
1
0
7.4%
2011 2012 2013 2014 2015
(Unaudited)
To enhance comparability, FY13 — FY15 was adjusted to remove the 10/a increase effective
January 1, 2013.
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements 10
70.0
p 65.0
E 60.0
c
m 55.0
`m
O
C' 50.0
45.0
40.0
Commonwealth Funding
2.2%
FY 2011 FY 2012
FY 2013 FY 2014 FY 2015
(Unaudited)
{
To enhance comparability, data excludes Daycare revenues in all fiscal years. Effective in
January 2012, the Commonwealth began paying daycare services directly.
Local aid to the Commonwealth was eliminated in FY14, having a positive effect on revenues.
Data excludes this impact in FY13 to enhance comparability.
Due to state budget cuts, this local aid was reinstated in FY15. The impact to the City was
$682,000 revenue reduction which has been excluded for comparability.
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements 11
Disciplined Expenditure
Management
o Prudent management of contingency and
operational funding
o Strong expenditure control enabled
additional funding of reserves and capital
12
c
0
E
o°
80
78
76
74
72
70
68
66
64
62
Increase in
City Funding of Schools
FY 2010 FY 2011 FY 2012
■ Funding based on formula
FY LUIS
FY 2014 FY 2015
(Unaudited)
w Debt Service Funding 2% Meals Tax Funding
Source: School CAFR FY 2010 — FY 2014 and Unaudited FY 2015 Financial Statements
13
01
25
20
E
A
O
0 10
5
0
City Unassigned General Fund Balance
Exceeds Policy Target of 10%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
(Unaudited)
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements
14
Economic & Community Development
Reserve Remains Well Above Floor
5
4
c
0
E 3
c
N
A
O 2
1
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
(Unaudited)
Funded by proceeds from sale of property and interest income on the unspent capital funds.
Floor of
$1 Million
Source: City of Roanoke CAFR FY 2011 -FY 2014 and Unaudited FY 2015 Financial Statements
15
Pension Plan Funded Status
Affected by GAS B 67
600
500
0 400 70.4%
86.3% 81.4% 66.9% 67.8%
E 300
c
2 200
m
o° 100
0
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Accrued Liability ■ Actuarial Value of Assets
Source: Milliman Consultants and Actuaries, Cheiron Inc.;
Annual Pension Actuarial Valuations
E[:
In Conclusion
• FY15 was another positive year
• Several revenues increased more than
5% compared to FY14
• Strong expenditure control
• Progress in reserve funding
• City Pension Plan funded ratio
increased from 67.8% to 70.4%
17
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540)853 -2621
Fax: (540)853fi142
BARBARA A. DAMERON
Director of Finance
November 2, 2015
Dear Mayor Bowers and Members of City Council:
Subject: July - September FY16 Financial Report - City of Roanoke
ANDREA F. TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results for the
three months ended September 30, 201 S. Financial Statements are also included for the
periods ended July and August of fiscal year 2016.
General Fund
The FY16 adopted revenue estimate is 2.8% over FYI actual revenues. Through
September, FY16 year -to -date revenues were $48.3 million, or 17.7% of the adopted
revenue estimate for the year. Significant tax revenues, such as Real Estate, Personal
Property and Business License taxes are not due until later in the year. Year to date
revenues increased 5.9% or $2.7 million compared to the same period in FYI 5. The
increase is primarily due to higher General Property and other Local Taxes such as
Sales, Meals and Transient Occupancy Tax revenues.
Through September, expenditures were $72.6 million, or 26.5% of the adopted
expenditure budget for the year. Year -to -date expenditures were down by 1.1% or
$839,000 compared to the prior year. The decrease is mainly related to the timing of
a major healthcare service contract for the Jail.
Stormwater Utility Fund
Stormwater fee revenue year -to -date as of September 30, 2015 was $1.3 million, or
36.0% of FY16 anticipated revenues. Operating expenses were $518,000, or 11.9% of
the expense budget resulting in an operating gain of $829,000. Net position after
transfers and contributions was approximately $685,000. FYI was the first year of
operations for the Stormwater Utility Fund.
Civic Center Fund
FY16 year -to -date net change in position was a loss of $806,000 compared to the
budgeted loss of $883,000. The year -to -date operating revenue through September
was $131,000 lower than the budgeted revenues primarily due to lower than expected
ticket revenue as a result of the timing of events. Correspondingly, operating
expenses were $183,000 lower than budgeted. The operating loss was approximately
$53,000 less than the fiscal year to date budgeted operating loss. The current forecast
indicates the center's performance will be approximately $3,000 better than budget.
Parking Fund
Through September, approximately 25.8% of anticipated operating revenue has been
realized. Operating revenues increased compared to the prior fiscal year due in part to
fee enhancements that became effective July 15 201 S. Due to the transient nature of
parking customers, it is difficult to isolate the amount of revenue that is directly
related to fee increases. Church Avenue and Tower Garages had increased occupancy
in addition to an enhancement in fees. A reduction in revenue from the Williamson Lot
was due to the sale of that lot in FY2015. Operating expenses decreased 14.1% or
$91,000. Operating income, before the net decrease of non - operating expenses and
transfers was approximately $347,000. After non - operating expenses and transfers,
the fund's net position was approximately $234,000.
Closing
In closing, the local economy has continued to expand and indicated a strong growth.
City local tax revenues grew 10.2% or $3.2 million in the first quarter of FYI
compared to the same period last year. However, recent gains are being viewed with
caution as threats still remain with concerns about a weaker global economy and
disappointing national employment reports. The Federal Reserve held off raising rates
in September after a slowdown in economy and stock - market selloffs around the world.
With fiscal 2016 just underway, it is too early to make conclusions about the
performance of the year. The City's financial performance will continue to be carefully
monitored by the various departments which are involved with oversight of the City's
budgeting and financial processes.
Please contact me with any questions you have on these financial statements
Sincerely,
Barb ra A. Dameron
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
City of Roanoke, Virginia
Report of City Manager Transfers
Three Months Ended September 30, 2015
(Unaudited)
Transfer
Number
Dale
Explanation
From
CMT15 -00084
07107115
Virginia Geographic Information
Capital Fund Contingency
Netwrok (VGIN) /Lidar for GIS
CMT15 -00085
07/13/15
Scanning Project
Contingency
CMT15 -00085
07/14115
Transfer of Donated Funds for
Contingency
Use
CMT15 -00122
08/18/15
ImageTrend Cubes for Fire and
Contingency
EMS Vehicles
CMT15 -00124
08/19/15
Transfer Funds for Court Clerks
Contingency
CMT15 -00127 09/09115 Digitizing Clerk Records - Logan Miscellaneous
Systems
CMT15 -00130 09/10115 Cell Phone Tower Consulting Contingency
Fees
To Amount
Technology Fund Continency $ 36,098
Clerk of Circuit Court 13,546
Police - Senvices 26,627
Fire - Support 15,500
Juvenile & Domestic 55,500
Relations Court; General
Clerk of Circuit Court 50,000
Planning, Building & 10,000
Development
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
1
City of Roanoke, Virginia
Report of City Manager Contingency
Three Months Ended September 30, 2015
(Unaudited)
Transfer
Number Date
Exolanatlon
To
Amount
Balance of Contingency at July 1,
2015
$ 1,297,566
Contineencv Transfers:
GMT15-OD085 07113/15
Scanning Project
Clerk of Circuit COUP
(13,546)
CMT15-00090 07/16115
First Quarterly Installment of
Office of Communications
(10,425)
Marketing Funding for Office of
Communications
CMT1500120 08114115
City Support for August Housing
City Manager
(5,000)
Summit
CMT15 -00122 08118115
ImageTrend Cubes for Fire and
Fire - Support
(15,500)
EMS Vehicles
CMT15 -00124 08/19115
Transfer Funds for Court Clerks
Juvenile 8 Domestic Relations
(55,500)
Court ; General District Court
CMT15 -00130 09110115
Cell Phone Tower Consulting Fees
Planning, Building 8 Development
(10,000)
CMT15 -00151 10/02115
Second Quarterly Installment of
Office of Communications
(10,425)
Marketing Fu riding to the Once of
Communications
Available Contingency at September 30, 2015
$ 1,177,170
K
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Ncndepadmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2015
STATEMENT OF REVENUE
(UNAUDITED)
Cement
Revenue
Revenue
Budget
Budget
Varian
$ 106.079,000
$ (80,5138114(
73,803,000
(64.663 309)
1,136,000
(931,041)
1,276,000
(1,125315)
185,000
(115,922)
67.038.000
(55634,534)
8.141.000
(6,751,235)
2.285,000
(1,879432)
16,930
3058
654.000
(726380)
E 280,613,930
E (212,340,224)
Actual
July 1- Sep 30
2015 -2016
$ 25.565866
9.139,691
204,959
14],685
69,078
11,403.466
1,389.764
405,568
19,988
380
$ 4.2]3706
Actual
Percent of
July 1 -Sep 30
FY15 vs FY14
Budget
2014 -2015
Variance
Received
$ 22,896,500
11.7%
24.1%
5586140
65%
124%
246,604
(16.9 %)
18.0%
270,619
(45.4 %)
11.6%
51,643
33.8%
373%
11,266995
1.2%
170%
1,62 7818
(14.6 %)
17.1%
507,231
(20.0 %)
177%
16,930
151%
118.1%
136.4%
(1530 %)
(11.1 %)
$ 45,603,980
59%
18.5%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Uncommitted
Budget
Balance
$ 14,152,569
$ 9,507,925
8.027,293
5,931,028
63,100,250
45,620,990
25,015,511
15,491 032
37,414,527
29.468.736
10,018,266
6,642,887
7,295,124
4.494,990
11,]]3,339
7,615,538
74541,200
55092,701
11,181,664
10,035,998
262519.]42
$ 189,901,626
Actual
Jul,1 - Sep 30
2015 -2016
$ 4,644643
2096,265
17479,260
9,524,479
7,945,]91
3.3]5,3]8
2,800,134
4,157,801
19,446499
1,145,666
$ 72,617,917
Actual
Percent of
July 1 - Sep 30
FY15 vs FY14
Budget
2014 -2015
Variance
Obligated
$ 4,236,637
9.6%
32.8%
2,077665
0.9%
26.1%
19,973,268
(12.5 %)
277%
9,811,234
(29 %)
38.1%
],945,]27
0.0%
212%
3,208,226
52%
33]%
2,374,029
1T9%
36.4%
3,808,438
9.2%
35.3%
16635,301
44%
26.1%
1,386220
(174 %)
102%
S 73 456
(1.1 %)
27.7%
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2015
(UNAUDITED)
FY 2016
Adopted
Budget FY 2016 FY 2015
Operating Revenues
Stormwater Utility Fees
$ 3,741,985
$ 1,347,703
$ 445,726
Total Operating Revenues
3,741,985
1,347,703
445,726
Operating Expenses
Operating Expenses
4,347,911
518,352
391,523
Total Operating Expenses
4,347,911
518,352
391,523
Operating Income /(Loss)
(605,926)
829,351
54,203
Nonoperatina Revenues /(Expenses)
Investment Income
-
1,220
(16)
Interest Expense
(74,825)
(8,579)
Net Nonoperaling Revenues
(74,825)
(7,359)
(16)
Income /( Loss) Before Transfers and Contributions
(680,751)
821,992
54,187
Transfers and Contributions
Transfer from General Fund
806,588
-
-
Transfer from Capital Projects Fund
-
-
75,000
Transfer to Debt Service Fund
(421,723)
(137,140)
(89,234)
Net Transfers and Contributions
384,865
(137,140)
(14,234)
Change in Net Position
$ (295,886)
$ 684,852
$ 39,953
4
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2015
(UNAUDITED)
FY 2016
Budget YTD FY 2016 FY 2015
Operating Revenues
Rentals
$ 236,988
$ 179,572
S 392,449
Event Expenses
85,764
63,036
187,208
Advertising
176,351
152,338
36.675
Admissions Tax
15,673
9,887
71,999
Facility Surcharge /Ticket Rebate
16.372
10,307
39,544
Commissions
9,518
(207)
14.931
Ancillary
10,447
7,949
9.181
Miscellaneous
25,425
22,956
15,361
Total Operating Revenues
576,538
445,838
767,348
Operating Expenses
Personal Services
292,670
262,822
265.044
Operating Expenses
702,875
552,693
830,151
Management Fees
99,648
96,249
96,249
Depreciation
236,627
236,627
225.309
Total Operating Expenses
1,331,820
1,148,391
1,416,753
Operating Loss
(755,282)
(702,553)
(649,405)
Nonoperating RevenuesllExpenses
Investment Income
-
22,230
24.602
Interest Expense
(127,295)
(125,558)
(134,528)
Net Nonoperating Expenses
(127,295)
(103,328)
(109,926)
Net Loss
(882,577)
(805,881)
(759,331)
Transfers and Contributions
Transfer from General Fund
-
-
Net Transfers and Contributions
-
-
-
Change in Net Position
$_(882 5771
$ (805,881)
$ (759,331)
5
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE THREE MONTH$ ENDED SEPTEMBER 30, 2015
(UNAUDITED)
FY 2016
Adopted FY 2016
Budget Budget YTO FY 2016 FY 2015
Gustation Revenues
Martel Garage
$ 448,000
5 83,972
Elmwood Par, Garage
642,000
149.859
Center In the Square Garage
371,000
85.005
Church Avenue Garage
675,000
138,018
Tower Garage
437,000
89, 794
Gainsbono Garage
103,000
1].360
Campbell Garage
168,000
32.132
Williamson Lot
(365)
-
Higher Ed Center Lot
45,000
12,727
Market Lot
39,000
11,663
Elmwood Lot
8(1,000
19.123
Warehouse Row Lot
41,000
6.885
West Churoo YMCA Lots
26,000
4.378
Off Street Parking Violallgns(All Locations)
55,000
24562
On Street Parking Violations
365,000
80.626
Other Inorme
901653
777,645
Total Operating Revenues
3,495,000
Operating Expenses
313,542
405.334
Operating Expenses
2,104,445
239.868
Depreciation
961.698
645,202
Total Operating Expenses
3,066,143
132.443
Operating Income
428,857
18.319
Nonooerldhat Revenuesl(Exoenses)
(131,663)
(145.138)
Investment Income
(113,012)
-
Interest Expense
(452,055)
5,624
Net Nonoperating Expenses
l452
055)
Incomel( Loss) Before Transient, and Contributions
(23,1%)
Transfers and Contributions
Capital Contributions
Transfer from Capital Protects Fund
-
TransfertoCapitalProjectsFund
-
Transferto DoT Fund
-
Transfarto Fleet Fund
-
Net Transfers and Contributions
Change in Net Position $ (23,198)
I
$ 112,000
$ 88,791
5 83,972
160,500
185 566
149.859
92,750
100,524
85.005
168,750
159,002
138,018
109,250
112,621
89, 794
25,750
22,480
1].360
42,000
42,279
32.132
-
(365)
21,541
11,250
7,766
12,727
9,750
14,609
11,663
20,000
33,261
19.123
10.250
7,598
6.885
6,500
4,378
4.378
13,750
20,677
24562
91,250
102,266
80.626
873,750
901653
777,645
526,111
313,542
405.334
240.425
240,425
239.868
766,536
553967
645,202
107,215
347,487
132.443
-
18,651
18.319
(113,014)
(131,663)
(145.138)
(113,014)
(113,012)
(126,819)
(5,800)
234,475
5,624
125.000
25,000
$
(5,800)
$
234,475
$
130624
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED SEPTEMBER 30, 2015
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 2015.
BALANCE AT BALANCE AT BALANCE AT
AUGUST 31, 2015 RECEIPTS DISBURSEMENTS SEPT. 30, 2015 SEPT. 30, 2014
CONSOLI DATED FU KIDS 56,887,002.81 46,116,552.35 25,73,850.97 77,259,704.19 78,988,924.63
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING SEPTEMBER 30, 2015. THAT SAID FOREGOING:
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
CASH IN PAC BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BB &T INSURED DEPOSIT MONEY MARKET
CERTIFICATES OF DEPOSIT
BNC PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENT POOL
HRCCC VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U.S. SECURITIES)
TOTAL
91,429]0
31,976,184.52
100.37
833,654.50
1,001,967.49
1,000,000.00
21,194,615.19
5,039,834.92
2,736,828.38
13,385,059.12
77,259,704.19
October 28, 2015 EVELYN POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE THREE MONTHS ENDED SEPTEMBER, 2015
(UNAUDITED)
Additions
Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain(Loss)
Less Investment Expense
Net Investment Gain/(Loss)
Total Additions
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance September 30
Ll
FY 2016 FY 2015
$ 3,161,630 $ 4,012,889
(26,486,458)
(7,991,377)
720,321
824,609
(25,766,137)
(7,166,768)
44,314
(14,634)
(25,810,451)
(7,152,134)
$ (22,648,821) $ (3,139,245)
$ 8,439,409 $ 8,048,958
62,875 58,803
8,502,284 8,107,761
(31,151,105) (11,247,006)
394,893,340 398,072,905
$ 363,742,235 $ 386,825,899
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
September 30, 2015
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
0
FY 2016 FY 2015
$ 984,566 $ 1,401,134
366,218,981 388,110,199
1,940 2,324
$ 367,205,487 $ 389,513,657
$ 3,457,886 $ 2,686,688
5,366 1,070
3,463,252 2,687,758
$ 363,742,235 $ 386,825,899
7.b.2.
City of Roanoke
Financial Report
Three Months Ended
September 30, 2015
FY16 General Fund Overview
• The FY16 adopted budget is 2.8% higher than the FY15 actual
revenues.
Through September, FY16 recognized revenues were 17.7% of adopted
revenue estimate. Significant tax revenues are not due until later in the
year.
•YTD revenues have increased 5.9% or $2.7 million compared to the same
period FYI 5. Total general property and local taxes were up
10.2 %, or $3.2 million compared to last year. Sales, lodging and meals
taxes all posted strong growth, indicating a continuing recovery of the
local economy.
• YTD expenditures were 26.5% of FY16 adopted expenditures.
Expenditures decreased 1.1 % compared to the same period last year
mainly due to the timing of a contract for healthcare services for
the Jail.
6.0
N 4.5
C
O
3.0
1.5
0.0
Sales Tax Growth
FY16 Revenue Estimate $20.5 M
r
2 Months Ended 8131
■ Prior YTDActual 10YTDBudget ■YTDActual
Sales tax revenue increased 6.4% over same period in FY15, and is
6.3% higher than YTD budget.
3
6.0
w
4.5
c
o_
3.0
1.5
0.0
Meals Tax
FY16 Revenue Estimate $15.476 M
2 Months Ended 8/31
■ Prior YTD ❑ YTD Budget ■ YTD Actual
•FY16 revenue is 0.6% higher than YTD budget. The Tax rate
increased from 5.0% to 5.5 %, effective July 1, 2015. Adjusting for
this, revenues grew 3.2% over the prior year. 4
2.0
1.5
U)
C
0
1.0
0.5
0.0
Lodging Tax Exceeding
Budget and Prior Year
FY16 Revenue Estimate $4.267 M
t
3 Months Ended 9/30
■ Prior YTD n YTD Budget ■ YTD Actual
Lodging tax revenue increased 4.3% over FY15, and is 4.9% higher
than budget. 5
Personnel (Salary /Benefit) Lapse
50.0
40.0 L
C 30.0
20.0
10.0
0.0
Target
3 Months Ended 9130
Actual
YTD expenditures are 1.1 % or $272k below target.
Comprehensive Services Act (CSA)
1.6
1.4
1.2
1.0
c
� 0.8
0.6
0.4
0.2
RX
FY 2015 Actual
FY 2016 Actual Target
3 Months Ended 9/30
YTD expenses are 17.9% or $242k below target of $1.3M.
7
Residential Juvenile Detention
J .
V)
260
00 240
r
220
200
Target Actual
YTD expenses are
$223k.
3 Months Ended 9/30
18.5% or $41 k above target of
8
Solid Waste Tipping Fees
600
R
7 400
O
t
~ 200
0 L
Target
3 Months Ended 9/30
Actual
YTD costs are 1.2% or $7k below target of $554K.
9
U)
a 400
CO
0 200
i!
Motor Fuel Expenses
Target Actual
3 Months Ended 9/30
YTD expenses are 14.9% or $34K above a non - seasonally
adjusted target of $232K.
10
City Performance Strong
Through September, Threats Remain
• Total revenues through September were 5.9% higher than the
prior year. Several local taxes continued to demonstrate strong
growth: sales, meals and lodging taxes in particular.
• YTD expenditures decreased 1.1% due to the timing of a
healthcare service contract payment.
• In September, the national unemployment rate was flat at 5.1%,
but the labor force participation rate slid to its lowest level since
October 1977.
• Dividend report from S &P showed that U.S. economy was back in
contraction in September. The weaker global economy and
political infighting in Washington remain threats for the rest of the
fiscal year.
tip CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)8533541
Fax: (540)553 -1145
9'I E%IA W M. MOON REYNOLDS, MMC -mail: elurk(iJronnokevn.gnv
City Clerk
November 3, 2015
Cecelia "Susie" F. McCoy
54 Stoneybrook Road
Roanoke, Virginia 24019
Dear Susie:
CECRI.IA T. W EDD, CMC
Acting Deputy City Clerk
I am enclosing copy of Ordinance No. 40383 - 110215 consenting to the appointment of
Cecelia F. McCoy as the Deputy City Clerk effective November 24, 2015.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 2, 2015.
Also attached you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke.
Please return one copy of the Oath of Office to the City Clerk prior to assuming your
duties in the capacity of Deputy City Clerk.
Sincer y,
Cecelia T. Webb, CMC
Acting Deputy City Clerk
Enclosure
`'1
IN TI IF COUNCIL FORT Ili CITY OF ROANOKF, VIRGINIA
The 2nd day of November, 2015.
No. 40383 - 110215.
A RESOLUTION consenting to the appointment of Cecelia F. McCoy as the Deputy City
C lei< cl7octi ve November 24, 2015.
WHEREAS, the City Clerk desires to appoint Cecelia F. McCoy as the Deputy City
Clerk of the City of Roanoke effective November 24, 2015; and
WHEREAS, pursuant to Section 24 of the Roanoke City Charter of 1952, and
appointment of a deputy city clerk must be consented to by City Council in order to be effective.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
appointment of Cecelia F. McCoy as Deputy City Clerk of the City of Roanoke, effective
November 24, 2015, is hereby consented to in accordance with Section 24 of the Roanoke City
Charter of 1952.
ATTEST:
C
A��City Clerk.
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Acting Deputy City Clerk, and as such Acting Deputy City
Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the second day of November 2015,
CECELIA "SUSIE" F. MCCOY was appointed as the Deputy City Clerk for the City of
Roanoke, Virginia, effective November 24, 2015.
Given under my hand and the Seal of the City of Roanoke this third day of
November 2015.
ing e t Y Y Cit Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE AL MOON REYNOLDS, MMC E-mail: <lerkuroanakera.gov CECELIA I'. WEBB, CMC
City Clerk Acting Deputy City Clerk
October 29, 2015
The Honorable Mayor David A. Bowers and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Section 24 of the Roanoke City Charter provides for the concurrence of Council in the
appointment of a Deputy City Clerk. Therefore, it is requested that Council concur in
the appointment of Cecelia "Susie' Freeman McCoy as Deputy City Clerk of the City of
Roanoke, effective November 24, 2015.
Adoption of the attached resolution by Council is respectfully requested.
Sincerely, n n p
Stephanie M. Moon Reynold , MMC
City Clerk
Attachment
November 2, 2015
The I lonorable David Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Council Members
William D. Bestpitch
Raphael E- 'Ray' Pans
Sherman P Lea
Anita J. Price
Court G. Rosen
David B. Trickle
Re: Report from Task Force on City Code Amendments Affecting Director of Finance
Dear Mayor Bowers and Members of Council:
The General Assembly adopted Chapter 347, Laws of 2015, to amend the Roanoke City Charter to allow
the City Manager to appoint the Director of Finance, among other things, effective July I, 2015 (Charter
Amendment). The Charter Amendment removed some of the specific duties assigned to the Director of
Finance and reserved to City Council the authority to designate such additional duties to the Director of
Finance by the adoption of ordinances.
On June 15, 2015, Council adopted Ordinance No. 40272 - 061515 to amend 3 sections of City Code with
respect to the position of Director of Finance (Section 2 -233 (appointment), Section 2 -235 (general
duties), and Section 22.3 -2 (removed reference of director of finance from the definition of council
appointed officials)). Council also adopted Resolution No. 40273 - 061515 to create a task force to review
the City Code and suggest revisions of City Code as a result of the Charter Amendment (Task Force).
Fhe members of this Task Force are the City Manager or his designee, the Director of Finance or her
designee, the City Attorney or his designee, and me. Pursuant to Resolution No. 40273- 061515, the Task
Force is required to report to Council with recommendations by November t, 2015.
The Task Force met on September 10, 2015 to review the current City Code to determine what provisions
of City Code need to be amended as a result of the Charter changes affecting the position of the Director
of Finance. The Task Force recommended, and on October 8, 2015, City Council adopted Ordinance No.
40363 - 100815 amending four sections of City Code. 'these amendments further implement the changes
in the Charter related to the appointment of the Director of Finance and designates duties of the Director
of Finance, as permitted under the City Charter.
CITY OF ROANOKE
A
CITY COUNCIL
15C1, mhA ,S_W.
t
Noel C Ii 1nr M nlcil l Building, Suite 456
Roanoke, Virgins 4011 -1536
—�
Telephone_ (540) 853 -'341
DAVID A. BOWERS
Fax_ (540)853 -1145
Maya.
November 2, 2015
The I lonorable David Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Council Members
William D. Bestpitch
Raphael E- 'Ray' Pans
Sherman P Lea
Anita J. Price
Court G. Rosen
David B. Trickle
Re: Report from Task Force on City Code Amendments Affecting Director of Finance
Dear Mayor Bowers and Members of Council:
The General Assembly adopted Chapter 347, Laws of 2015, to amend the Roanoke City Charter to allow
the City Manager to appoint the Director of Finance, among other things, effective July I, 2015 (Charter
Amendment). The Charter Amendment removed some of the specific duties assigned to the Director of
Finance and reserved to City Council the authority to designate such additional duties to the Director of
Finance by the adoption of ordinances.
On June 15, 2015, Council adopted Ordinance No. 40272 - 061515 to amend 3 sections of City Code with
respect to the position of Director of Finance (Section 2 -233 (appointment), Section 2 -235 (general
duties), and Section 22.3 -2 (removed reference of director of finance from the definition of council
appointed officials)). Council also adopted Resolution No. 40273 - 061515 to create a task force to review
the City Code and suggest revisions of City Code as a result of the Charter Amendment (Task Force).
Fhe members of this Task Force are the City Manager or his designee, the Director of Finance or her
designee, the City Attorney or his designee, and me. Pursuant to Resolution No. 40273- 061515, the Task
Force is required to report to Council with recommendations by November t, 2015.
The Task Force met on September 10, 2015 to review the current City Code to determine what provisions
of City Code need to be amended as a result of the Charter changes affecting the position of the Director
of Finance. The Task Force recommended, and on October 8, 2015, City Council adopted Ordinance No.
40363 - 100815 amending four sections of City Code. 'these amendments further implement the changes
in the Charter related to the appointment of the Director of Finance and designates duties of the Director
of Finance, as permitted under the City Charter.
The Task Force met again on October 8, 2015, to review the remaining provisions of City Code and
make further recommendations to Council for consideration at the regular session of Council on
November 2, 2015. The Director of Finance has also met with various departments to review specific
departmental sections of City Code. The Task Force recommends changes to the following sections of
City Code to clarify the Director of Finance's position: 4- 7(parking violations), 7 -2 (waiver of liens
relating to demolition of structures), 19-3 1 (commissioner of the revenue's records), 19- 32.1(appeals to
the tax commissioner), 21- 25(waiver of liens for costs to repair public building), 22.3- 78(defined
contribution board appointees), 30- 90(sidewalks and rebates to property owners), 32- 37(appointment of
director of real estate valuation), 32- 171(telephone tax — no longer applicable), 32- 22(accounting of
abatement costs), and 34- 147(reeords of trip of horse drawn vehicles).
The Task Force considered City Code Section 22.3 -8 regarding the Director of Finances position on the
Pension Board, ex officio, and recommends that the Director of Finance remain a member of the Pension
Board, ex officio. However, we recommend the City Manager's position on the Pension Board to be
amended to provide that "the city manager, or his or her designee, who shall not be the director of
finance" to account for the Director of Finance's appointed position on the Pension Board. The Task
Force has reviewed the remaining sections of City Code that involve the Director of Finance, and
recommends that no changes be made to those sections.
If Council prefers, the Task Force can present a proposed ordinance making the above recommended
amendments to City Code relative to the position of the Director of Finance, to Council for consideration
at the regular session of Council on November 16, 2015, or at such later time as Council may request.
Sincerely,
�JA4cf 401�
Raphael E. Ferris
Member of Council
Chair of Task Force
REF /Imc
c: Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Barbara Dameron, Director of Finance
Troy D. Harmon, City Auditor
Stephanie Moon Reynolds, City Clerk
Daniel J. Callaghan, City Attorney
Laura M. Carini, Assistant City Attorney
tr CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1clephonc (540)X53 -2541
Fas: (540)X53 -1145
Emuil: clerk @rounokera.gm'
tilFll'11A61E M. NOON BEL'HOLI15, AI9C
Or, Clerk
November 3, 2015
Thomas Powers
329 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Powers:
CECELIAT. NN EBB. CNC
Acting Depuly City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 2, 2015, you were appointed as a member of the Human Services Advisory
Board to fill the unexpired term of office of Victoria Cox ending November 30, 2018.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Human Services Advisory
Board.
D iely,
s T. Webb, CMC
Acting Deputy City Clerk
Enclosures
PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Acting Deputy City Clerk, and as such Acting Deputy City
Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the second day of November 2015,
THOMAS POWERS was appointed as a member of the Human Services Advisory
Board to fill the unexpired term of office of Victoria Cox ending November 30, 2018.
Given under my hand and the Seal of the City of Roanoke this third day of
November 2015.
n eputy City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
275 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2511
Mar (540) 85}1145
f ail: dcrk(a'roanokeva . gav CECELIA T. WEER, CHIC
ST EPIIAVIF. NI. M1100V REYNOLDS, AIMC
City Clerk Acting Deputy (ih Clerk
November 4, 2015
Kristine Safford
3015 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Safford:
At the regular meeting of the Council held on Monday, November 2, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board to fill the unexpired
term of office of Jim O'Hare ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
Kristine Safford
November 4, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sincerely,
(ec
Acting Deputy City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Acting Deputy City Clerk, and as such Acting Deputy City
Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the second day of November 2015,
KRISTINE SAFFORD was appointed as a member (Public) of the Youth Services
Citizen Board to fill the unexpired term of office of Jim O'Hare ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this fourth day of
November, 2015.
c i g Deputy Ci y Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., suite 456
Roanoke, Virginia 24011 -1536
Telephone: (;40)853 -2541
Faz: (540) 853 -1145
STEPHANIE NLNICON RE.S NOLDS, MMC E- .tail: elerkn In.a.ke 1.1 CECEI.I A E N EBB, CHIC
Citp Clerk Acting Dcp.tp City Clerk
November 4, 2015
Paula Williams
1515 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Williams:
At the regular meeting of the Council held on Monday, November 2, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board to fill the unexpired
term of office of Crystal Hall ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Paula Williams
November 4, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
n celia lyT. Webb, CIVIC
Acting Deputy City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Acting Deputy City Clerk, and as such Acting Deputy City
Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the second day of November 2015,
PAULA WILLIAMS was appointed as a member (Public) of the Youth Services Citizen
Board to fill the unexpired term of office of Crystal Hall ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this fourth day of
November, 2015.
Acting Deputy City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1x1c,hane: (540)8533541
Pax: (540)8534145
STEPIIANIEM1LM1IOONREYNOLDS,N131C E -mail CECELIAT.NFEDR,CM1IC
Citx Clerk Acting Depup Cox Clerk
November 4, 2015
Reverend Timothy Harvey
1827 Mt. Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Reverend Harvey:
At the regular meeting of the Council held on Monday, November 2, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board to fill the unexpired
term of office of Lorena Wilson ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
Reverend Timothy Harvey
November 4, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sin c ly,
Cecelia T. Webb, CMC
Acting Deputy City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Cecelia T. Webb, Acting Deputy City Clerk, and as such Acting Deputy City
Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the second day of November 2015,
REVEREND TIMOTHY HARVEY was appointed as a member (Public) of the Youth
Services Citizen Board to fill the unexpired term of office of Lorena Wilson ending
June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this fourth day of
November. 2015.
et ng Deputy City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telepkune: (540)853 -2541
Fax: (540)853 -1145
S I LPHAN I E M. NIOON RFl9SOLOS, MIIC F-.,,M1: rlerk'...... evv.gor CL( ELM T. Iti Bill, ('M1IC
City Clerk Acting Depiay City Clerk
November 4, 2015
Joyce Watkins
820 Brownwood Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Watkins:
At the regular meeting of the Council held on Monday, November 2, 2015, you were
appointed as a member (Public) of the Youth Services Citizen Board to fill the unexpired
term of office of Dawn Board ending June 30, 2016.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Joyce Watkins
November 4, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services Citizen
Board.
Sinc rely,
celia T. Webb, CMC
Acting Deputy City Clerk
Enclosure
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Cecelia T. Webb, Acting Deputy City Clerk, and as such Acting Deputy City
Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the second day of November 2015,
JOYCE WATKINS was appointed as a member (Public) of the Youth Services Citizen
Board to fill the unexpired term of office of Dawn Board ending June 30, 2016.
Given under my hand and the Seal of the City of Roanoke this fourth day of
November. 2015.
g Deputy City Clerk
tr� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Roan) 456
Roanoke, Virginia 24011 -1530
'1'0,'bonn (541)X53 -3541
Fux: (540)853 -1145
8 I'EPHANII: M. MOON REVNOLDS, NIMC L -nW1. cicrk(nro:mol:eva'8p° ('IX ELIA'1'. WEDD,('M('
CITY Clerk Arling D,1111 City Clerk
November 3, 2015
Gilbert E. Butler, Jr., Chair
Roanoke Redevelopment and Housing Authority
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Your communication advising of the exigent circumstances surrounding the absences of
R. Gail Burruss as a Commissioner of the Roanoke Redevelopment and Housing Authority
was before the Council at a regular meeting held on Monday, November 2, 2015.
Without objection by the Council, the attendance requirement was waived for Ms. Burruss
to continue to serve as a Commissioner of the Roanoke Redevelopment and Housing
Authority.
a6b, C
Acting Deputy City Clerk
PC: R. Gail Burruss, 2519 Creston Avenue, S. W., Roanoke, Virginia 24015
Glenda Edwards -Goh, Roanoke Redevelopment and Housing Authority, 2624
Salem Turnpike, N. W., Roanoke, Virginia 24017
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
1'6,1u.ne: (540)0.53 -2541
Fn.: (540)853 -1145
STEPHANIE M. MOON REVNOLDS, MMC E -mail: elerkCy,uupnkeyu.guy CECELIAT. WEBB, CMC
City Clerk Acting Deputy City Clerk
November 3, 2015
R. Gail Burruss
2519 Creston Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Burruss:
A communication from the City Clerk advising of your resignation as a City
representative of the Court Community Corrections Program Regional Community
Criminal Justice Board was before the Council of the City of Roanoke at a regular
meeting, which was held on Monday, November 2, 2015.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative of the Court Community
Corrections Program Regional Community Criminal Justice Board from April 7, 2014 to
November 2, 2015. Please find enclosed a Certificate of Appreciation and an aerial
view photograph of the Roanoke Valley in recognition of your service.
S e el
is T. Webb, CMC
Acting Deputy City Clerk
Enclosure
PC: Beth Upes, Director of Court and Community Services, 1717 Peters Creek
Road, N. W., Roanoke, Virginia 24017 -2139
CERTIFICATE OF APPRECIATION
PRESENTED TO
R. GAIL BURRUSS
AS A CITY REPRESENTATIVE OF THE
COURT COMMUNITY CORRECTIONS PROGRAM
REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD
FROM APRIL 7, 2014
TO NOVEMBER 2, 2015
ON THIS 3RD DAY OF NOVEMBER , 2015
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED:
ATTEST
DAVID A. BOWERS CECELIA T. WEBB, CMC
MAYOR ACTING DEPUTY CITY CLERK