HomeMy WebLinkAboutCouncil Actions 12-07-15FERRIS
40402 - 120715
ROANOKE CITY COUNCIL / ROANOKE CITY
SCHOOL BOARD/
STATE AREA LEGISLATORS
DECEMBER 7, 2015
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call Vice -Mayor Trinkle was absent.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Friday, December 11 immediately following the 2:00 p.m. session at
7:00 p.m.; and Sunday, December 13 at 4:00 p.m.; and video streamed by Internet
through Rev.Net Technologies, Inc., at http: / /www.wrev.net. Council Meetings are
offered with closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0)
A communication from Council Member Sherman P. Lea, Chair, City Council Personnel
Committee requesting that Council convene in a Closed Meeting to discuss a personnel
matter, being the mid -year performances of the Council- Appointed Officers, pursuant to
Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(6 -0)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE - BLACKSBURG REGIONAL AIRPORT COMMISSION ON JANUARY 4,
2016, AT 9:00 A.M., IN THE COUNCIL CHAMBER. Agenda items to be shared with
City Clerk or City Manager by Wednesday, December 23, 2015.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Snow Operations Plan - 30 minutes
• Single Stream Recycling Update - 20 minutes
• Downtown Roanoke Parking Meter Pilot - 30 minutes
AT 10:14 A.M., THE INFORMAL SESSION WAS RECESSED FOR A CLOSED
MEETING IN THE COUNCIL CONFERENCE ROOM, ROOM 450.
AT 11:01 A.M., THE MAYOR RECONVENED FOR A JOINT MEETING WITH THE
ROANOKE CITY SCHOOL BOARD AND STATE AREA LEGISLATORS, IN THE
CITY COUNCIL CHAMBER.
AT 12:08 P.M., THE COUNCIL MEETING WAS RECESSED FOR CONTINUATION
OF THE CLOSED MEETING IN THE COUNCIL'S CONFERENCE, ROOM 450, TO BE
RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
DECEMBER 7, 2015
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - -Roll Call. Vice -Mayor Trinkle was absent.
The Invocation was delivered by The Reverend Patricia Johnson, Pastor,
Galilee Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Friday, December 11 at 7:00 p.m., and Sunday, December 13 at 4:00 p.m.;
and video streamed by internet through Rev.Net Technologies, Inc., at
http: / /www.wrev.net. Council meetings are offered with closed captioning for the
hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISA13LtU
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING
EXPIRATIONS OF TERMS OF OFFICE:
BOARD OF ZONING APPEALS - TWO VACANCIES
THREE YEAR TERMS OF OFFICE
BUILDING AND FIRE CODE OF APPEALS /AT -LARGE - TWO VACANCIES
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018
CITY OF ROANOKE FINANCE BOARD - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
PARKS AND RECREATION ADVISORY BOARD — TWO VACANCIES
UNEXPIRED TERMS OF OFFICE ENDING MARCH 31, 2016 AND MARCH 31,
2017
ROANOKE ARTS COMMISSION — ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2017
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION — ONE
VACANCY
THREE -YEAR TERM OF OFFICE
ROANOKE VALLEY RESOURCE AUTHORITY —ONE VACANCY
FOUR -YEAR TERM OF OFFICE
YOUTH SERVICES CITIZEN BOARD — ONE VACANCY
UNEXPIRED TERM ENDING JUNE 30, 2018
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of the United Black Veterans Society of Virginia (UBVS of VA) for
their meritorious and honorable military service.
The Mayor presented Certificates of Appreciation to the veterans.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Martin Jeffrey, Barbara Duerk, Brenda Hale, and Joan Wages appeared
before the Council.
4. CONSENT AGENDA:
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to one request for public
hearing from the City Manager.
C -1 Minutes of the regular meetings of City Council held on Monday,
March 16, 2015; Monday, August 3, 2015; Thursday, October 8, 2015, recessed
until Wednesday, October 14, 2015; and Monday, October 19, 2015.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, December 21, 2015, at 7:00 p.m., or as soon
thereafter as a matter may be heard, to consider a request of Roanoke
Community Garden Association, Inc., for tax exemption of real property located
at 1718 Salem Avenue, S. W., designated as Official Tax Map No. 1211605.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager recommending adoption of the
Calendar of Events for Budget Development Activities for Fiscal Year 2016 -
2017.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the City Clerk advising of the resignations of
Crystal Hall and Lorena Wilson as members of the Youth Services Citizen Board,
effective September 28, 2015.
RECOMMENDED ACTION: Accepted the resignations and received and
filed the communication.
C -5 A communication from the City Clerk advising that the Western Virginia
Water Authority approved a resolution at its November 19, 2015 meeting
commending Linda Isom for dedicated service of 47 years combined with the
Water Authority (10 years) and City of Roanoke (37 years).
RECOMMENDED ACTION: Received and filed.
C -6 A communication from the City Attorney with regard to the athletic
background and screening process.
RECOMMENDED ACTION: Received and filed.
C -7 Annual Report of the Fair Housing Board for calendar year 2015.
RECOMMENDED ACTION: Received and filed.
C -8 Reports of qualification of the following individuals:
Linda D. Frith as a Director of the Economic Development Authority
for a term of office commencing October 21, 2015 and ending
October 20, 2019;
Joyce Watkins as a member (Public) of the Youth Services Citizen
Board to fill the unexpired term of office of Dawn Board ending
June 30, 2016;
Thomas Powers and Marion Vaughn- Howard as members of the
Human Services Advisory Board to fill the unexpired terms of office
of Victoria Cox and LaJuan Thomas ending November 30, 2018
and November 30, 2016, respectively; and
Douglas Robison as a City representative of the Roanoke Valley
Convention and Visitors Bureau, Board of Directors for a one -year
term of office ending June 30, 2016.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of funds from the Commonwealth of Virginia for
Medicaid system conversion overtime costs incurred by the
Department of Human Services.
Adopted Resolution No. 40402-120715 and Budget Ordinance
No. 40403-120715 (6-0).
2. Acceptance of additional funds from the Virginia Department of
Transportation (VDOT) in connection with the Garden City
Boulevard Safe Routes to School Project.
Adopted Resolution No. 40404 - 120715 and Budget Ordinance
No. 40405- 120715 (6.0).
3. Acquisition of real property rights in connection with construction of
the final segment of the Garden City Boulevard Greenway Trail
Project.
Adopted Ordinance No. 40406-120715 (6-0).
4. Approval of additional holiday leave for all City employees in
recognition of outstanding service throughout the year.
Adopted Resolution No. 40407-120715 (6-0).
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
Reopening of Municipal North Entrance
• At noon on Friday, December 11, the city will hold a "chain- cutting'
ceremony on the steps of the Municipal Building facing Campbell
Avenue. This will be a grand reopening of the entrance to the old
Municipal Building.
• The event will also recognize the 100" Anniversary of the Municipal
Building, which was officially dedicated on July 4, 1915.
• There will be light refreshments, and the public is invited to attend
and be part of this monumental celebration.
• We will also invite the public to walk through the newly renovated
parts of the Municipal Building and see the beautiful improvements
to the old lobby and other offices.
"ROA Elmwood on Ice" Skating Rink
• We are very excited about the success of the new skating rink in
Elmwood Park.
• Since its opening on November 23, more than 3,000 people have
come to skate.
• Downtown business owners reported anecdotally that the weekend
of Nov. 27 - 28 was one of their best ever, with lots of folks coming
downtown to skate, then eat lunch or dinner at a restaurant and
shop at downtown stores.
City Turns Star on Mill Mountain Dark
• To honor the memory of Roy C. Kinsey, Jr., one of the creators of
the Star on Mill Mountain, the City of Roanoke darkened the Star
on Saturday, December 5.
• The family of Mr. Kinsey gathered at the star at 8:00 p.m., when a
wreath was laid beneath the Star and the lights on the Star were
turned off for the evening.
• We will be working with the Kinsey family to find a time for them to
attend a City Council meeting in the near future, where Council can
present them with a resolution honoring Mr. Kinsey.
Dickens of a Christmas
• Last Friday was the kickoff to Dickens of a Christmas with the City
• Next Friday the Christmas Parade will begin at 6:30 p.m., and the
third Friday in December is the Pet Costume Contest.
• Hours are 6:00 p.m. to 10:00 p.m.
• This is a free, family - friendly celebration of the holidays
• We encourage everyone to come downtown and enjoy DRI's
annual signature event
b. CITYATTORNEY:
Consideration of a motion to remand the appeal of Ricky Mitchell of
City Council's decision to affirm the Architectural Review Board's
denial of his request to allow the installation of replacement
windows, on remand from the Circuit Court for the City of Roanoke.
The Appeal was remanded to the Architectural Review Board
for further review. (5 -0, Mayor Bowers abstained from voting)
C. DIRECTOR OF FINANCE:
Financial report for the first four months ending October 31, 2015;
and Roanoke City Public Schools for the first three months ending
September 30, 2015.
Receive and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council
Comments on Item C -6, under Consent Agenda, a communication from the
City Attorney with regard to the athletic background and screening
process.
Council Member Lea announced the 2ntl Annual Lea Classic scheduled for
January 9, 2016 at the Berglund Center.
Mayor Bowers announced that David Steward Wiley was recognized as the
2015 Citizen of the Year at the Holiday Pops Concert at the Salem Civic
Center on Friday, December 4, 2015.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Lew Bishop to replace Daniel E. Karnes as a City
representative of the Blue Ridge Behavioral Healthcare, Board of
Directors for a three -year term of office ending December 31, 2018.
Appointed Bill Hume to replace Derek Cundiff as a Registered
Architect member of the Architectural Review Board for a four -year
term of office ending October 1, 2019.
Reappointed Michael Woolwine and Marcus Huffman as members of
the Board of Zoning Appeals for three -year terms of office, each,
ending December 31, 2018.
Reappointed Cindy McFall as the City's representative to the Local
Office on Aging Advisory Board for a one -year term of office ending
February 28, 2017.
10
AT 3:30 P.M., THE COUNCIL MEETING WAS RECESSED FOR CONTINUATION OF
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 450.
AT 4:43 P.M., THE COUNCIL MEETING RECONVENED IN THE COUNCIL
CHAMBER, MAYOR BOWERS PRESIDING AND ALL MEMBERS OF COUNCIL IN
ATTENDANCE, WITH THE EXCEPTION OF VICE -MAYOR TRINKLE.
CERTIFICATION OF CLOSED MEETING. (6 -0)
12. ADJOURNED - 4:44 P.M.
11
CITY OF ROANOKE
CITY COUNCIL
215 Church A eau , S.W.
+� Noel C, Taylor Municipal Building Suite 456
Roanoke, Virginia 24011-1536
Telephone_ (540) 953 -2541
DAVID A. BOWERS Fax. (540)853 -1145
Ma }or
December 7, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Memhers
William D. Bestpitch
Raphael E. "Ray" Fcrris
Sheri P Lea
Anita J- Price
Court G. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, December 7, 2015. Best wishes for a successful meeting.
SirWerely,
a vid B. Trinkle
Vice -Mayor
DBT /ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S W_ SUITE 45'
ROANOKC, VIRGINIA 24011-1594
_cOZ°1H�R. TELEPHONE. (540)951 -'444
FAX (540) AS1 -1145
DAVID A. BOW ERS
SLynr
December 7, 2015
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
p.Mw.,.-..`
D avid . Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
December 7, 2015
Public
VACANCIES:
Four - yearterm of office on the Building and Fire Code Board of Appeals ending June 30, 2019; and
an unexpired term of office ending June 30, 2016.
Two unexpired terms of office on the Parks and Recreation Advisory Board ending March 31, 2016
and March 31, 2017, respectively.
Four year term of office on the Roanoke Valley Resource Authority ending December 31, 2019.
Two three -year terms of office on the Board of Zoning Appeals ending December 31, 2018.
Unexpired term of office on the City of Roanoke Finance Board ending and June 30, 2016.
Unexpired term of office on the Roanoke Arts Commission ending June 30, 2017.
Three - yearterm of office on the Roanoke Valley- Alleghany Regional Commission ending June 30,
2018.
CITY OF ROANOKE
f CITY COUNCIL
l
215 Church Avenue, S.W.
Noel C Taylor %lumcipal Building. Suite 456
Roanoke. Vr,inia 24011 -1536
Telephone. (540)853 -2541
DAVID A. BOW r.RS Fax: (540) 953 -1145
Ma.or
December 7, 2015
The Honorable Mayor David A. Bowers and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I wish to request a
Appointed Officers,
amended.
SPL:ctw
Council Members
William D. Bestpitch
Raphael E.'Ray' Ferris
Sherman P Lee
Anita J. Price
Court G. Rosen
David B_Trinkle
Closed Meeting to discuss the mid -year performance of Council -
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
Sincerely,
Sherman P. Lea, Chair
City Council Personnel Committee
Snow Removal
City Council
December 7, 2015
Snow Removal
Resources
Process
Recent enhancements
Personnel
120 — 160 people
Drivers - two 12 -hour shifts
Sidewalk crews — 8 -hr shift
Mechanics
21,7 171
Equipment
Approximately 75 -85 pieces of equipment
Dumps with plows/ spreaders
4 -wheel drive pickups w/ plows
Loader
Brine distributors
Grader
4 -wheel ATVs (plows)
Solid Waste vehicles
with plows
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Additional Resources
>4" snow = Solid Waste shuts collection
down and pushes snow
Organized teams on specific arterials
Allows other operators time to work
neighborhoods
Emergency contracts
Dozers
Grader
Chemicals
Rock salt
Purchased from VDOT
contract
N 6,000 tons in barn
(full)
NFO I
Salt Brine
Ice Melt
Salt Barn Brine Distributor Brine tanks
Weather Forecasts
Subscribe to a weather service
Detailed forecasts of time of arrival and
expected types of precipitation
At 50% probability — mobilize staff
FRIDAY Forecast —
TIME
TYPE OF
(
PRECIPITATIION
12am1
none
3aml
SNOW
6amt
SNOW
9aml
SNOW
12pml
SNOW
3pm!
SNOW
6pm1
FRZG RAIN
9pml
FRZG RAIN
PROBILIQD jSNOW ",
CLDS
WIND
;in
/3h, Ilnf3h,
D /S /G
1
0.00 I O
mcldyj LV
55%j
O.02 < -1/4
c[dy
LV
75 ° /al
010; 1-9/4 1
c1dy
E3
75 °1.j
021 1 c -11/2 i
ckly
I E 4
80 %1
u.281 2.09
cIdy
I E4
8U ° /al
0.32 1 2.62
ckly
1 E 5
80%I
0.35 1 0
i qtly
1NE 7
8U °hl
0.29 1 1
I c"y
1 1`410
Lovr: 28 at 11pm
High: 34 at 4am
PRECIPITATION AMOUNT PRECIPITATION TIMING
Precip chance: BO % I Beginning at: Sam
Lpuid: 1.57" Ending at: Continuing
5nnw: 7 to 10" Total duration of 12 -18 HRS
Snow Type: Wet I
;AIR ',FEELS]
I IMP iLIKE -
33 ] 33
331
33 ]
30! 26
! 26!
301 26
] 291 24'
1 291 22
1 291 20
Initial Actions
Dictated by type of storm
Pretreat major streets and trouble spots
. Only if storm starts as snow
Prepare equipment
Determine staffing needs
Full or partial shift?
Snow Routes
18 established zones
Individual maps for sub -areas — provided to
drivers
Priorities identified on map
Large maps available for supervisors
Priorities for clearing
Major streets— 95% cleared within 24
hours after snowfall ends
Valley Metro routes — 95% within 24 hours
Neighborhood streets — 90% within 24
hours after arterials are cleared
■ Any plowing of neighborhood streets during
and immediately after snowfall is a luxury
Downtown
< 5" of snow
Treat to melt
No plowing
5" snow or more
Streets are plowed
Snow has to be
hauled out of
downtown with
loaders and dumps
after storm
q'
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Enhancements
Hook Lift vehicles
One in Solid Waste
One in Transportation
Vehicle replacements
Fleet currently looking
at used market
New Spreaders
• Eight new large stainless steel
• Five new small plastic
Enhancements
In -house call center
■ 853 -2000, Option #8
■ Operators available during daytime hours
Discontinued use of 2 -1 -1
Route Smart Routing Software
In- vehicle driver guidance rjjFKM
Seeking contractor to haul from downtown
Timely removal is goal
Enhancements
Blower for Ventrac
Mower I
Sidewalks on
bridges
Removing snow
from downtown
R
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Ik
Community/ Citizen Responsibilities
Stay at home, if possible
Don't park on the street
Park on only one side of
street if no driveway
Don't park directly
opposite another car
Don't clear entire
driveway until street is
clear
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Single Stream Recycling
All recyclables in a single
container:
• Plastics 1 — 7
• Glass
• Cans
• Mixed Paper
• Newspaper
• Cardboard
WOO II
Tog elher
law
Single Stream Recycling
Projected Tonnage
Communities that convert from dual stream to
single stream typically double the amount of
recycling collected.
Current Projected Goal
250 tons 500 tons 700 tons
Single Stream Recycling
How are we doing so far?
• October 2015: 503 tons
• November 2015: 410 tons
• Participation is increasing
• Compliance has been excellent (low
contamination)
Single Stream Recycling
Changes to Service — Brush Collection
• Brush Collection previously 4'x4'x4' maximum every
other week
• Large piles collected using a Knuckleboom truck ( 1
person)
• Small piles loaded by hand into a packer truck ( 3
person crew)
Single Stream Recycling
Changes to Service -Brush Collection
• Brush piles no smaller than 4' x 4' x 4' and no
larger than 6' x 6' x 6' and limited to one
bundle per week
• All piles collected using a Knuckleboom truck
• Knuckleboom use for small piles not practical
• Single Stream creates capacity in trash
container
Single Stream Recycling
Changes to Service — Bulk Collection
• Bulk collection previously limited to 6 items every
other week
• Bulk now collected weekly and limited to 3 items per
week
• Single stream creates capacity in trash
container
• Bagged trash no longer allowed as bulk item -
can be placed in trash container
Single Stream Recycling
QUESTIONS?
Briefing No.3
Downtown Parking
City Council Briefing
December 7, 2015
Background
Parking is charged with maximizing City parking
resources to support growth, use, and
expansion of downtown
Toolbox includes:
• Capital improvement implementation
• optimizing existing space utilization
• Pricing strategies
• Improving parking regulations
- Adopting advanced technologies
Use of Technology to Improve Access and Ease of
Downtown Parldng
Request for Proposal issued to identify highly qualified
vendor(s) to assist the City with Parking Meter Pilot.
Selection Team- DRI, Regional Commission, City, and
PARK Roanoke
5 proposals received; 3 interviewed
Preferred provider selected- Parkeon Inc.
Identified need to pilot mix of Parkeon technologies
Identified need to conduct Off- and On- Street Pilots
to determine what works best in Roanoke
PPAaKeon
Meter Pilot Phase I
Implementation
Team recommended off street 90 day pilot - no
cost to the city.
PARK
ROANOKE
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Meter Pilot -Phase I
Meters replace honor boxes at Gainsboro Garage
Lot, Higher Education Center Lot, and Market Lot.
No action by Council required; posted public rates
remain in place; new payment options introduced.
Goals of this pilot:
Identify equipment reliability
Identify ease of maintenance, collections, and
enforcement
Identify preferred payment options (including pay by
phone)
• Identify parker's meter preferences and feedback
Introduce coupons and new validation options to the
public for their use and input
Evaluate results and return to Council March 2016
Meter Pilot -Phase II
Seek Council direction on establishing similar on- street
meter pilot
Pilot Team to develop pilot criteria, locations, rates,
and public feedback mechanism
Pilot team to include downtown businesses, DRI,
Regional Commission, City Mobility Work Team
March, 2016 return to Council for approvals to
conduct an on- street meter pilot
Launch meter pilot in June 2016
90 day pilot followed by evaluation and return to
Council in fall of 2016
Questions?
IL
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CITY COUNCIL SCHOOL BOARD
David A. Bowers, Mayor Suzanne P. Moore, Chair
Dr. David B. Trinkle, Vice -Mayor Lori E. Vaught Vice -Chair
William D. Bestpitch Mark K. Cathey
Raphael E. Ferris William B. Hopkins. Jr.
Sherman P. Lea Annette Lewis
Anita J. Price Laura D. Rottenborn
Court G. Rosen Dick Willis
CITY MANAGER SUPERINTENDENT
Christopher P. Morrill Dr. Rita D. Bishop
Daniel J. Callaghan Robert L Catron
City Attorney Legislative Liaison
464 Noel C. Taylor Municipal Building Alcalde & Fay
Roanoke, VA 24011 211 Wilson Boulevard, 8'h Floor
540- 853 -2431 Arlington, VA 22201
INTRODUCTION
The City Council is pleased to commend this Legislative Program for consideration by
the 2016 Session of the General Assembly. The Civ, Council, representing all the people of
our Six -Time All- America City. is uniquely qualified to understand the legislative needs of
City government and our people. We are of the opinion that this Program is responsive to
those needs. As a policy matter, we continue to believe that local governments are the best
vehicles for the delivery of many services to the public because local governments are closest
to the people and the most responsive. We continue to be concerned about the cumulative
effect of Federal and State legislative and regulatory mandates, many of which are unfunded,
the continued erosion of local revenue sources, and the State's fiscal woes.
This Program is a combined Program for City Council and the School Board. You will
note that we have made a conscientious effort to pare our Program down to the issues that we
believe are most important to the citizens of this City. The City Council portion was prepared
by the City Attorney, Daniel Callaghan, with the assistance of comments, input, and
suggestions from Council members, City administrators, the City's Legislative Liaison, and
citizens. The School Board portion was prepared with the assistance of advice and comments
from Members of the School Board and administrators. The entire Program has been carefully
reviewed by City Council's Legislative Committee, which consists of all the members of
Council, and Annette Lewis and Dick Willis of the School Board. Upon the recommendation
of the Legislative Committee, the Program was adopted and endorsed by City Council on
November 16, 2015. See Resolution No. 40388 - 111615 a copy of which is attached.
Ifduring the course of the Session our legislators have questions concerning the position
of the City or School Board on legislative matters, they are encouraged to contact us. I also
know that representatives of the City and School Board will be in contact with our legislators
on many occasions during the 2016 Session, and their consideration of these communications is
deeply appreciated. With the support of our legislators, and this City is fortunate to have
legislators who are most supportive and responsive to the needs of our City and its citizens. I
know that our City government and School Division will be improved and that the quality of
life for our citizens will be advanced.
David A. Bowers, Mayor
Roanoke City Council
2016 Legislative Program
Program and police statement can be found at http : / /svwiv.vml.org[Legact.htmi
BUDGET, LOCAL AID, AND LOCAL REVENUES
A. Budget and Unfunded Mandates
The City of Roanoke strongly urges the General Assembly to maintain its commitment to
localities by avoiding reductions in local aid. Budget challenges should not be used to shift state
service or financial responsibilities from the Commonwealth to localities. Moreover, the General
Assembly should oppose any new mandates on localities that are not fully funded by the
Commonwealth. The City also opposes the continuation of state mandates for which the
Commonwealth proposes to shift the fiscal responsibility for such programs to localities.
Roanoke specifically requests the General Assembly to fund the obligations of the
Commonwealth set forth in the Line of Duty Act (Sections 9.1 -400 through 9.1 -408, Code of
Virginia (1050) as amended).
B. Local Law Enforcement Funding
Roanoke formally requests that the General Assembly increase FIB 599 funding. Local law
enforcement agencies confront significant increases in expenses as communities demand
improvements in law enforcement practices. As one example, police departments around the
Commonwealth are acquiring new equipment and technology to provide body wom cameras for
their officers. This recent development comes with significant costs that will increase as
technologies improve. The General Assembly should consider these costs and help localities
fund these costs. At a minimum, the General Assembly should not limit or eliminate the ability
of police departments to use funds from existing forfeiture of property programs involving
criminal enterprises.
C. Enhance Local Revenue Collections
Flexibilift in waiving accrued interest, fees, and penalties
Current state law allows localities to impose and collect interest, fees, and penalties for late
payment of certain taxes. State code limits the ability of localities to waive interest, penalties,
and fees that occur to two (2) narrow circumstances. Roanoke believes that localities should
have the authority to compromise the amount of interest, penalties, and fees that occur on unpaid
taxes. Localities, exercising their prudent judgment, should have the power to negotiate with
taxpayers in the payment of these accounts. Roanoke believes that this broader power will
enhance the collection of n-ts of this City by encouraging taxpayers to negotiate meaningful and
timely payment of their delinquent obligations. Roanoke proposes amendments to Section 58.1-
3916 to allow localities to adopt ordinances to permit the waiver, in whole or in part of the
amount of interest, penalties and fees that accrue on delinquent taxes, based upon the prudent
judgment of the locality's director of finance and treasurer. Roanoke suggests that Section 58.1-
3916 be expanded to permit a locality to adopt an ordinance to allow the appropriate official
(director of finance or treasurer) to waive, defer, or forgive, in whole or in part, accrued interest,
penalties, or fees, when in the discretion of the appropriate official, such action is just and proper
under the circumstances presented.
2. Payment of Interest by Localities for Refunds Attributable to
Taxpayer Error
The City also recommends amendments to Section 58.1 -3916 to eliminate the requirement that
localities pay interest on refunds at the same rate that localities charge for delinquent taxes in
circumstances where the erroneous assessment is attributable solely to filings made by the
taxpayer. A locality should be required to pay interest on such refunds at the lesser of (i) the rate
charged for delinquent taxes; or (ii) the average rate earned by the locality during the period in
which the amount of the refund were held by the locality. As an example, a taxpayer could
overpay its business tax and apply for a refund based upon a deduction not originally taken by
the taxpayer. Under current state code, the locality is required to pay the amount of the refund,
together with interest at 10% per annum. This rate of return greatly exceeds current market rates.
Taxpayers should not enjoy a windfall return at the expense of the locality for mistakes made by
the tax payer.
D. Tax reform
The City welcomes a discussion, review, and reformation of the current tax structure in the
Commonwealth. Meaningful tax reform can only be achieved through a comprehensive effort;
piecemeal attempts will not address this critical economic issue. An essential component of any
debate on meaningful tax reform must begin with a serious study of the current tax preferences
provided to a m}niad of interests. These tax preferences cost the Commonwealth billions in
revenues annually. Additionally, tax reform must be a balanced approach that allows localities
some flexibility in establishing a local tax structure that supports the local and regional economy.
An example of a balanced approach is the availability of rehabilitation tax credits to allow the
restoration and reuse of buildings in communities like Roanoke. These programs allow a locality
to improve its tax base, enhance its economic core, and improve the quality of life within the
community.
The City urges the General Assembly to refrain from creating further exemptions that are
applicable to local revenue sources. The expansion of exemptions with respect to local taxes by
the General Assemble limits the ability of localities to allocate the necessary costs of local
government across all members of the community. Continued expansion of these exemptions is..
in effect, an unfunded mandate imposed on localities.
IL TRANSPORTATION
Transportation infrastructure is essential to economic development, community strength, and
quality of life. Transportation infrastructure also contributes to improvements in environmental
quality and energy conservation. Roanoke applauds the continued efforts of the Governor and
the General Assembly in developing, promoting, and funding a comprehensive and diverse
transportation plan for the Commonwealth, and the Roanoke region. The Commonwealth and
Roanoke are active partners in the return of passenger rail to the Star City within the next two
years. Roanoke appreciates and applauds this commitment from the Commonwealth. Roanoke
supports further expansion of passenger rail ser ice throughout Southwest Virginia.
A. Highway Infrastructure
"f he City urges Congress, the Federal Ilighway Administration, Governor, General Assembly,
and the Virginia Department of Transportation to take all steps necessary to pursue all available
funding for improvements to expand and improve the reliability of Interstate 81 and commence
construction of Interstate 73 from Interstate 81 to the North Carolina border, including
improvements to Interstate 581 and re- designation of Interstate 581 to Interstate 73. These
projects are critical components in the improvement of transportation infrastructure in the
Roanoke Valley and Southwest Virginia. Improvements in transportation infrastructure and
facilities are essential to the maintenance and expansion of economic development and to
improve the safety and reliability of corridors throughout our region. These projects are
Roanoke's highest transportation and economic development priorities.
B. Public Transit Funding
Roanoke strongly encourages the General Assembly to maintain support for local public transit
programs such as the Valley Metro bus service in Roanoke. Local bus service is a critical
component of the overall transportation system in our community and is an important component
of our community's quality of life. For many Roanoke residents, bus service is an essential
service. A quality bus service will reduce traffic congestion and energy consumption. Roanoke
opposes any changes in funding formulas that will drastically reduce current funding for Valley
Metro bus system.
III. DOMESTIC VIOLENCE
The City applauds the efforts of the Commonwealth in adopting rules under which organizations
like Total Action for Progress (TAP) can apply for funding for programs like Sabrina's Place, the
only comprehensive program in the Commonwealth that provides domestic violence focused
supervised parental visits and child exchanges. The City urges the General Assembly to
continue support of supervised parental visitation and child exchange programs such as Sabrina's
Place because such programs are a critical component of efforts to curb domestic violence.
IV. LAW ENFORCEMENT
The City encourages the General Assembly to develop comprehensive legislation to allow local
law enforcement to continue utilization of technologies, such license plate readers, to perform
their duties and protect the public. Legislation should also provide local law enforcement with
flexibility in using developing technologies. Comprehensive legislation should recognize the
value of these tools and balance the legitimate privacy concerns of individuals.
INDEPENDENT LIVING SERVICES AND FOSTER CARE SERVICES
During the 2015 General Assembly, the Virginia Department of Social Services worked with the
General Assembly to introduce changes to the Virginia Code and secure state funding which
would have permitted the implementation of the federal Fostering Connections program in
Virginia, thus ensuring the continuation of a full range of supportive services for both foster and
adoptive youth to age 21. The legislation did not pass. Prior to the 2015 General Assembly,
children in foster care between the ages of 0 -21 were guaranteed to receive `foster care
services." These foster care services include a very broad range of services to meet the unique
needs of children in foster care. Under the umbrella of "foster care services' is a much narrower
category of "independent living services." By failing to enact the Fostering Connections
program in Virginia, children in foster care between the ages of 18 -21 are now only entitled
(with limited exceptions) to receive the limited category of independent living services.
"the City supports extending foster care and adoption services to age 21 which includes
providing financial and educational support to help these youth and young adults transition into
adulthood.
VI. ADMINISTRATIVE MATTERS
A. Collaboration of Public Recreation and Private Industo'
Localities throughout the Commonwealth acknowledge the importance of the need for industries
to develop, nurture, and expand a diverse economy. A critical component in a strong, diverse
21" Century economy is public recreational facilities such as greenways. These recreational
offerings contribute to the fabric of a community and the quality of life. "the General Assembly
should explore opportunities to ensure that state regulations do not inhibit opportunities for local
manufactures and public recreation facilities to exist together in a community.
Roanoke is a city built on industries such as the railroad and manufacturing. The Star City is
also recognized as a place where opportunities for outside activities are boundless. As the City
expands and seeks to complete its public greenway for the benefit of the community, concerns
have been raised that the proximity of the greenway to an existing manufacturing business could
create regulatory challenges for this business. These challenges include the possibility that the
business would need to upgrade its facility or face unwarranted litigation based solely on the fact
that the business is near a stretch of the greenway. The City urges the General Assembly to
create two protections for these businesses. First, the General Assembly should provide that the
operating permits issued by the Department of Environmental Quality shall not be subject to
review or change solely due to the location of a greenway on property of the business that is
proximate to the property on which the business maintains it physical plant. Second, the City
urges the General Assembly to provide such businesses with immunity from lawsuits challenging
the right of the business to continue its operations, provided the business is operating in
accordance with its existing operating permits and licenses. These legislative initiatives
recognize the importance of industry and the environment collaborating to create a diverse,
healthy, and sustainable community.
B. Adrertisine City' Procurements
The City supports changing the procurement notification Code section to allow localities, at local
option, to, post public notice of Requests for Proposals on the Department of General Services
central electronic procurement website known as "e -Va" at www.eva.virginia.gov. or on the
localities central electronic procurement website. Publishing the procurement on e -Va and on the
localities website would negate any requirement to publish a procurement in the local newspaper.
Publishing procurements in the local newspaper does not represent the same reach into the
government vendor community as publishing on State and local electronic procurement websites,
and the requirement to publish procurement opportunities in the newspaper is not an efficient use
of taxpayer dollars.
C. Judicial Appointments
1. Fund Circuit Court Judge Position
In late October 2015, the Honorable Clifford R. Weckstein announced his retirement as ajudge
of the Circuit Court of the City of Roanoke, Virginia. Judge Weckstein had a long and
distinguished career in public service. In order to continue his commitment to serving the needs
of the 23d Judicial Circuit, the General Assembly must ensure that this judicial position is funded
and filled with all deliberate speed. The administration of justice for citizens and businesses in
the 23d Circuit require this action.
2. Additional General District Court Judge
Roanoke wants to be responsive to its citizens, especially in circumstances where property
owners are not in compliance with city code requirements. Presently, city code enforcement
actions before the General District Court are limited to one (1) hearing day each calendar month.
This limitation causes delays for the City planning and code enforcement staff. In addition,
citizens generally, including landlords and tenants, and citizens dealing with traffic enforcement
issues, experience significant inconvenience and delays with the lack of an additional General
District Court judge. The General Assembly can provide relief from these delays by finding and
appointing another judge for the General District Court. One General District Court judge retired
in October, 2013 and that position has remained unfilled. As a result, judges from Roanoke
County hold sessions in Roanoke City on certain days during each month. Prior to the retirement
of one of the three General District Court judges in 2013, code enforcement cases were
scheduled on two (2) days each calendar month. Roanoke urges the General Assembly to take
action to provide Roanoke with a third General District Court judge.
D. Plastic Bags
The City supports legislation that will enable the City to charge and collect a fee for the use of
plastic shopping bags provided by retailers to its customer. The goal of such legislation is to
provide the City with a revenue source to fund clean -up actions associated with persistent
littering, often in the form of plastic bags discarded by customers of retail stores. These clean -up
activities will assist the City in meeting its mandated MS4 stormwater permit requirements and
enhance the livability and attractiveness of The Star CaN of The South.
T. Minimum Wage
In 2015, bills were introduced, but were not enacted, in the House of Delegates and the Senate to
increase the minimum wage. The City strongly encourages the General Assembly to first
evaluate whether the minimum wage, currently at $7.25 per hour, should be increased to provide
a living wage to Virginia families. Such evaluation should consider the benefits of an increase
on working families; the ramifications of an increase on local, regional, and statewide
economies; the impacts on the ability of localities within the Commonwealth to recruit, attract,
and maintain businesses; the advisability of indexing future increases in the minimum wage; and
the experiences of other jurisdictions where increases in the minimum wage have been adopted.
A comprehensive study is essential in making an informed decision on this very important issue.
Smoking in Public Parks
Current state code allows localities to regulate smoking in certain public facilities. Public
facilities are limited to indoor facilities. Localities should be given the authority to regulate
smoking in outdoor facilities such as public parks. The legislation would enable localities to
adopt measures; the legislation should not mandate action by localities.
G. Parks and Recreation
the City endorses the 2016 legislative Priorities of the Virginia Recreation and Park Society.
These priorities can be found at www.vrps.com.
H. Miscellaneous code changes
The City recommends the following technical changes to state code
Amend Section t5.2 -901 (13) to provide that nuisance liens have the same priority and
duration as unpaid local real estate tax liens. Currently, state code provides that nuisance liens
have the same priority as "unpaid local taxes.'
Amend Section 8.01 -417 to require affiants who submit affidavits to establish damages to
reside or have a place of business within the Commonwealth of Virginia. Afftants who are
outside the Commonwealth are not subject to the subpoena power of the courts.
Amend Section 15.2 -2311 (A) to allow localities the option of mailing a notice of
violation by regular mail rather than certified or registered mail, provided that the locality
includes a postage - prepaid return card with the notice This change could altow localities to save
several thousands of dollar in postage costs.
City of Roanoke Public Schools
2016 Legislative Program
SCHOOL START DATE.
'I he City and the Schools support amendments to Virginia Code Section 22.1 -79.1 that would
afford the Roanoke City School Board the discretion to select the School Start Date that best
suits the needs of its students and those of the school division. The control of the public school
calendar by the local school board would provide local flexibility and control over opening dates
to allow the Roanoke City School Board to have time to provide for required remediation and
teacher training. Additionally, it would allow the Roanoke City School Board to ensure its
schedule does not conflict with the articulation agreement with Virginia Western Community
College (Virginia Code Section 23- 9.2.102) which allows dual enrollment opportunities for its
students. RCPS would be able to schedule exams for dual enrollment classes based upon the
Virginia Western Community College exam schedule. Furthermore, RCPS believes that
additional instructional days prior to administering the Standards of Learning (SOL) tests would
result in improved student performance on the SOL tests.
II. FUNDING FOR EDUCATION
The State has a constitutional duty to meet its education funding obligations. The City and the
Schools encourage you to do everything possible to significantly increase spending on public
education. The Roanoke City Schools is operating with the same level of state funds provided in
2009. '1be City and Schools support ftdl funding of State education programs including the
Standards of Quality, incentive, categorical, and school facilities programs. The City and
Schools oppose changes in methodology and changes in the division of financial responsibility
that result in a shift of funding responsibility from the State to localities. As an example, the
City and Schools oppose the elimination or decrease of State funding for State mandated benefits
for school employees.
The City and the Schools oppose policies that lower State contributions to education under the
Standards of Quality or other programs, but do nothing to address the cost of meeting the
requirements in the Standards of Accreditation and Standards of Learning. The State should not
continue to maintain and increase educational requirements while at the same time decreasing
State funding. The challenges confronting local schools are compounded because the actual costs
incurred by local school divisions in meeting mandates are often much greater than estimated by
the Commonwealth. Additionally, the increase in classroom rigor as a result of changes in
student perfomtance requirements should be supported by an increase in teacher instructional
knowledge and skills. Funds should be allocated to support continuing education for teachers.
Funding for education includes an emphasis on access to enhanced technology to assist all
students for the challenges presented by technology based SOL tests. Roanoke City Public
Schools has initiated a program to provide eighth graders with lap top computers to address this
challenge. As a part of its effort to fulfill its constitutional obligation to education funding, the
Commonwealth must include funding for technology that enhance learning as well as the staff
development needed for teachers.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 2015.
No. 40388 - 11161.5.
A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to
the City's delegation to the 2016 Session of the General Assembly.
WHEREAS, the members of City Council are in a unique position to be aware of the legislative
needs of this City and its people;
WHEREAS, previous Legislative Programs of the City have been responsible for improving
the efficiency of local government and the quality of life for citizens of this City;
WHEREAS, Council is desirous of again adopting and endorsing a Legislative Program to be
advocated by the Council and its representatives at the General Assembly; and
WHEREAS, the Legislative Committee of City Council has by report, dated November 16,
2015, recommended to Council a Legislative Program to be presented at the 2016 Session of the
General Assembly.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
1. The Legislative Program transmitted by report of the Legislative Committee, dated
November 16, 2015, is hereby adopted and endorsed by the Council as the City's official Legislative
Program for the 2016 Session of the General Assembly.
2 A joint meeting of the School Board and City Council will be held on Monday,
December 7, 2015, at 11:00 a.m., to present the 2016 Legislative Program to the Senators mud
Delegates.
ATTEST:
Z �City Clerk.
K]LEGIS @016 -17 Pro,,ar,are,drt , oo adopting pmgair.aoc
December 9, 2015
The Reverend Patricia Johnson
Galilee Baptist Church
2433 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Pastor Johnson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, December 7, 2015.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely, (�
le`'lh�
Stephanie M. Moon Reyynoldsf
, C
City Clerk
SMR:aa
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853-2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -..U: elerkClroan.ke...... CECELIA T. WEBB, CMC
City Clerk
Adin¢ Deputy City Clerk
December 9, 2015
The Reverend Patricia Johnson
Galilee Baptist Church
2433 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Pastor Johnson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, December 7, 2015.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely, (�
le`'lh�
Stephanie M. Moon Reyynoldsf
, C
City Clerk
SMR:aa
M.- CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Tax Exemption Request - Roanoke Community Garden
Association, Inc.
Background:
The Roanoke Community Garden Association, Inc. (RCGA), is a Virginia non - stock,
not - for - profit corporation that has applied for tax exemption of real property in the
City located at 1 718 Salem Avenue, S.W. and adjacent property at 0 Salem Avenue,
S.W., depicted as Official Tax Map Numbers 1211605 and 1211604, respectively,
as well as property located at 712 Patterson Avenue, S.W. and adjacent property at
0 Campbell Avenue, S.W., depicted as Official Tax Map Numbers 1112822 and
1112820, respectively. Pursuant to the requirements of the Virginia Code, if City
Council wishes to consider the application of the RCGA for tax exempt status,
Council must first conduct a public hearing.
Considerations:
RCGA is a Roanoke - based, non - stock, not for profit corporation that serves the City
of Roanoke by providing mainly low- income residents access to local, fresh
produce by providing and maintaining community gardens and educational and
recreational spaces.
Recommended Action:
This is to request that a public hearing be authorized and advertised on the above
matter for City Council's regular meeting to be held on Monday, December 21,
2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such
later date and time as the City Manager may determine. Notice of the public
hearing must be advertised at least five (5) days prior to the date of the public
hearing. A full report will be included in the December 21, 2015 agenda material
for your consideration.
1
C ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Susan S. Lower, Director of Real Estate Valuation
@CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Adoption of Calendar of Events for Budget Development
Activities for FY 2016 -2017
Considerations:
Annually, City Council approves the Calendar of Events for Budget Development
Activities for the upcoming fiscal year. The recommended Calendar of Events
for FY 2016-2017 is attached.
Recommended Action:
Approve the attached Calendar of Events for Budget Development Activities for
FY 2016-2017.
�' zh
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
CALENDAR OF EVENTS
FOR BUDGET DEVELOPMENT ACTIVITIES
FISCAL YEAR 2016 - 2017
Date Budget Preparation Activities
January 4, 2016 Financial /Budget Planning Work Session
(During 9:00 a.m. Morning Briefing Session)
February 1, 2016 Financial/ Budget Planning Work Session
(During 9:00 a.m. Morning Briefing Session)
March 7, 2016 Financial/ Budget Planning Work Session (continued)
(During 9:00 a.m. Morning Briefing Session)
April 4, 2016 Financial/ Budget Planning Work Session (continued)
(During 9:00 a.m. Morning Briefing Session)
April 18, 2016 Recommended budget presented to City Council at
regularly scheduled meeting
April 28, 2016 Public hearings on recommended budget and tax rates
(Thursday) at 7'00 p.m.
May 5, 2016 Budget Study
(Thursday)
May 9, 2016 City Council adopts General Fund, School Fund,
Proprietary Fund budgets and an Update to the HUD
Consolidated Plan and approves an annual
appropriation ordinance at 2:00 p.m.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (54U) 853 -2541
Fax: (540) 853 -1145
STEPIIANIE M. MOON REYNOLDS, NINIC E -mail: dt,k(a7roanokeva.gov
City Clerk
December 7, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise that Crystal Hall (Public) and Lorena Wilson (At- Large) have tendered
their resignations as members of the Youth Services Citizen Board, effective
September 28, 2015.
Sincerely, Q
Stephanie M. Reya =
City Clerk
October 26, 2015
Stephanie M. Moon Reynolds
City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Re: City of Roanoke Youth Services Citizen Board
Dear Ms Moon Reynolds,
I write to inform you that I am resigning my position as a member of the City of Roanoke
Youth Services Citizen Board (Board), effective, September 28, 2015. Under applicable State
and City code provisions, a majority of the Board must consist of citizens who are not employed
by government or service agencies. The City Attorney reviewed the backgrounds of the members
of the Board at the September 28 2015, meeting of the Board and determined that four (4)
members of the Board should resign in order that Council can appoint other citizens to serve. I
agreed to resign as my employment is with a government or service agency.
Please accept my resignation with regret. Thank you for your assistance. Please let me
know if you have any questions.
Sincerely,
AV
Crystal L. Hall
( I `Rv,,,ali,.. mil n,,nali doc102 &15
October 26, 2015
Stephanie M. Moon Reynolds
City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Re: City of Roanoke Youth Services Citizen Board
Dear Ms Moon Reynolds,
I write to inform you that 1 am resigning my position as a member of the City of Roanoke
Youth Services Citizen Board (Board), effective, September 28, 2015. Under applicable State
and City code provisions, a majority of the Board must consist of citizens who are not employed
by government or service agencies. The City Attorney reviewed the backgrounds of the members
of the Board at the September 28 2015, meeting of the Board and determined that four (4)
members of the Board should resign in order that Council can appoint other citizens to serve. I
agreed to resign as my employment is with a government or service agency.
Please accept my resignation with regret. Thank you for your assistance. Please let me
know if you have any questions.
�SLi oerely, W
on
C ,Use. DICAI gh '.D unirnaAYomh Service• Advisory B.v,d`0 ...... r m W l .n re,.,naeon doe 10 2515
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephaar. (540) 853 -2541
Fax: (540) 853 -1145
S I EPnANIE N1. MOON REYNOLDS, MMC E -mail: elerleirmanokeva.guv
City Clerk
December 7, 2015
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
CECELIA F. MCCOY
Berm, City Clerk
CECELIA 7. W EBB, CMC
Aa,uOaot Deputy City Clerk
This is to advise that the Western Virginia Water Authority approved a resolution at its
November 19, 2015 meeting commending Linda Isom for dedicated service of 47 years
combined with the Water Authority (10 years) and City of Roanoke (37 years).
Sincerely,
tame,. pad 0MMC �
Stephanie M. Moon Hold , MMC
City Clerk
RESOLUTION # 327 OF THE
WESTERN VIRGINIA WATER AUTHORITY
Commending Linda Isom
WHEREAS, the Western Virginia Water Authority (the "Authority "), a public service
authority formed and existing in accordance with the provisions of Chapter 51 of Title 15.2 of
the Code of Virginia, (1950), as amended, the Virginia Water and Waste Authorities
Act §§ 15.2 -5100- 15.2 -5158 (the "Act "), has been the beneficiary of the long and faithful
services of Linda Isom, Collections Superintendent; and
WHEREAS, Linda Isom has determined to enjoy her retirement and tendered her
resignation, effective October 30, 2015 after 47 years' combined service with the City of
Roanoke and the Western Virginia Water Authority; and
WHEREAS, the Authority accepted, with regret, her resignation, understanding that her
retirement is well earned and deserved; and
WHEREAS, the Board of the Authority as well as the Executive Directors and Staff
have individually and unanimously acknowledged the invaluable contribution Linda Isom has
made to the formation, organization and operations of the Authority; and
WHEREAS, Linda Isom became the Wester Virginia Water Authority's first Utility
Billing Superintendent, a position in which her many years of experience helped shape the
billing processes and in which she provided guidance and mentoring to staff; and
WHEREAS, she became the Collections Superintendent in 2006 and provided leadership
to the Collections staff, participated in selecting and implementing procedures for interfacing
with the Authority's first 3`s party Collection Agency which resulted in significant reductions in
past due amounts, implementing of an e -check solution, testing and operating the Authority's in-
house developed Debt -setoff program with the State of Virginia, and selecting of a new
Customer Information System; and
WHEREAS, Linda will be remembered as the only person who could ever successfully
navigate the H.T.E. System; and
WHEREAS, everyone who worked with Linda will greatly miss her knowledge of
billing and collection operations and her willingness to share that knowledge, her wonderful
sense of humor as well as her cheerful disposition and optimistic outlook, her sense of
responsibility, and above all, her loyalty and dedication.
NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the Western
Virginia Water Authority does hereby COMMEND, I IONOR and COMMEMORATE the long
time and faithful service of Linda Isom and hereby authorizes and directs its Executive Directors
to provide a certified copy of this resolution to Linda Isom with its heartfelt good wishes for a
Tong and happy retirement.
AND BE IT FURTHER RESOLVED, that the Secretary prepare a certified copy of this
resolution to be transmitted to the Clerk of the City Council of the City of Roanoke with the
request that it be forever included in the public records of that body.
This resolution shall take effect immediately.
Directors absent 0
Votes For
Votes Against
Abstentions
CERTIFICATION
The undersigned secretary of the Western Virginia Water Authority does hereby certify
that the foregoing is a true, complete and correct Resolution adopted by a vote of a majority of
the Directors of the Western Virginia Water Authority, present at a regular meeting of the Board
of Directors of the Western Virginia Water Authority duly called and held November 19, 2015,
at which a quorum was present and acting throughout, and that the same has not been amended
or rescinded and is in full force and effect as of the date of this certification November_ 2015.
m •'. �9 % Gayle Shresbury, Secretary,
=�
Wester
n ll inia Water Authority
S�EAy,L g
y•'•. alAw+' :'•O r
December 11. 2015
Michael Cooper
1628 Rugby Boulevard, N.W.
Roanoke, Virginia 24017
Dear Mr. Cooper:
Re: Athletic Background and Screening Process Information
At the regular session of Roanoke City Council held on Monday, November 16, 2015, you
appeared before the Council to request a review of the current procedure used for background
checks for those persons interested in volunteering as a coach, assistant coach, and athletic
director for any sports program by the City's Department of Parks and Recreation. Based on the
findings of the City Attorney, I am enclosing a copy of a report that was before the Council at its
meeting on Monday, December 7, 2015.
The City Attorney recommended that the Department of Parks and Recreation continues to
utilize the City Procedure with respect to background checks for individuals pursuing interest as
coaches in the sports program. In the event that the General Assembly implements amendment
to the current state procedures, the City would consider amendments in the City Procedure in the
event that the General Assembly implements amendments to the current state procedures
regarding background checks for persons that may have unsupervised access to a child.
Please be aware that the City Attorney has recommended that Delegate Sam Rasoul reserve the
request for legislation to remove the lifetime barrier for the crime of possession of a controlled
substance with the intent to distribute and to enlarge the request to evaluate all crimes as set forth
in an attachment to the communication.
Should you have questions or desire additional information, please feel free to contact the City
Attorney at 853 -2431.
Sincerely,
Stephanie M. Moon nolds,V
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Clnn'cL AVCIme, S. W., Snite 456
pP{su+
Ronrmke, Virginia 24011 -1536
Telephone (540)853-2541
F.,: (540)8534145
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City Clerk
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December 11. 2015
Michael Cooper
1628 Rugby Boulevard, N.W.
Roanoke, Virginia 24017
Dear Mr. Cooper:
Re: Athletic Background and Screening Process Information
At the regular session of Roanoke City Council held on Monday, November 16, 2015, you
appeared before the Council to request a review of the current procedure used for background
checks for those persons interested in volunteering as a coach, assistant coach, and athletic
director for any sports program by the City's Department of Parks and Recreation. Based on the
findings of the City Attorney, I am enclosing a copy of a report that was before the Council at its
meeting on Monday, December 7, 2015.
The City Attorney recommended that the Department of Parks and Recreation continues to
utilize the City Procedure with respect to background checks for individuals pursuing interest as
coaches in the sports program. In the event that the General Assembly implements amendment
to the current state procedures, the City would consider amendments in the City Procedure in the
event that the General Assembly implements amendments to the current state procedures
regarding background checks for persons that may have unsupervised access to a child.
Please be aware that the City Attorney has recommended that Delegate Sam Rasoul reserve the
request for legislation to remove the lifetime barrier for the crime of possession of a controlled
substance with the intent to distribute and to enlarge the request to evaluate all crimes as set forth
in an attachment to the communication.
Should you have questions or desire additional information, please feel free to contact the City
Attorney at 853 -2431.
Sincerely,
Stephanie M. Moon nolds,V
City Clerk
Michael Cooper
December 11, 2015
Page 2
PC: (via email)
Clay Dawson, Chairman, Youth Athletic Council
Grimes Creasy, Attorney, Youth Athletic Council
Don Richardson, RCPS Representative
Sandy Bond, Region I, Star City Recreation Club Representative
Shelby Bryant, Region II — WRRC President
Dwayne Wade, Regional 11 — WRRC Representative
Mitch DeWeese, Region III — SCK President
Linda Smith, Region III — SCK Representative
Sam Lowman, Region IV — GSA Representative -
Julie Comer, Region IV — GSA Representative
Daniel J. Callaghan, City Attorney
Steven C. Buschor, Director, Parks and Recreation
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL 13UIfDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011.1595
The Honorable Mayor and
Members of Roanoke City Council
TELEPHONE 540.853 -2431
FAX 540.853 -1221
EMAII : ciryatry@roanokeva.gov
December 7, 2015
Re: Athletic background and Screening Process
Mayor Bowers and Members of Council,
Timothy R. Spencer
Steven J. Talevi
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
During the public comment section of the November 16, 2015 evening session of City Council,
Michael Cooper asked City Council to consider a review of the current process used by the Department of
Parks and Recreation (Department) to conduct background checks for individuals who wish to volunteer as a
coach for any sports program approved by the Department. City Council referred this matter for review by the
City Manager and the City Attorney and requested a report on this subject. Following this session, Brian
Townsend, Assistant City Manager for Community Development, Steve Buschor, Director of the Department,
and I met to discuss this matter. This letter is our report.
Mr. Cooper's specific concern is that individuals may be barred from serving as a coach based on
certain criminal convictions, without regard for the passage of time. Mr. Cooper observed that he has been
unable to participate as a coach in Roanoke even though his criminal conviction was at least 18 years ago. Mr.
Cooper did not disclose the nature of his criminal conviction. During the public hearing the City Manager
noted that staff has been reviewing this issue, including the advisability of adopting national guidelines.
Attached to this letter as Exhibit I is the current City policy and procedure for conducting background
checks of persons seeking to serve as a coach within the City (City Procedure). Attached to this letter as
Exhibit 11 is the Recommended Guidelines for Credentialing Volunteers created by the National Recreation
and Park Association (National Guidelines). Both processes are intended to protect children who participate in
athletic programs. Both processes include "barrier crimes" which serve as a bar to the acceptance of an
applicant to serve as a coach. The City Procedure is based on current state code, including the statutory
authorization for the City to conduct background checks on persons who may have unsupervised access to a
child. See Section 19.2- 392.02, Code of Virginia (1950) as amended, attached to this letter as Exhibit III.
The following chart summarizes and compares the City Procedure and the National Guidelines:
City Procedure National Guidelines
1. Frequency of checks Initial application and every two Initial application and
(2) years thereafter. each subsequent year.
City Procedure National Guidelines
2. Information for check Personal identifying information Same
including Social Security Number
3. Barrier crimes
Drugs, alcohol, or Possession of marijuana, once Felony conviction within last
Substance abuse
in last three (3) years or more
ten (10) years.
than once in last ten (10) years.
Other controlled substances, once
One (1) misdemeanor
in the last ten (10) years.
conviction in the last live (5)
years or multiple convictions
Two (2) or more DUI convictions
in the last ten (10) years.
in the last five (5) years.
Distribution or possession with
the intent to distribute, at any time.
Child abuse
Any conviction at any time.
Same
Sex offenses
Any conviction at any time.
Same
Violent Felonies
Any conviction at any time.
Same
4. Pending proceedings Disqualified pending results. Same
This chart indicates that City Procedure and the National Guidelines are similar with many types of
crimes that constitute barriers to participation. It is important to note that the National Recreation and Park
Association advises that its local members to review the National Guidelines for compliance with state and
local requirements applicable to the member. The critical overriding component of both processes is the use of
objective standards in performing background checks. This component is essential in having the background
check procedure applied uniformly and fairly.
Recommended Action
The recommendation is that the Department continues to utilize the City Procedure with respect to
background checks for persons seeking to participate as coaches in sports programs approved by the
Department. The City should consider amendments in the City Procedure in the event that the General
Assembly implements amendments to the current state procedures regarding background checks for persons
that may have unsupervised access to a child.
Sincerely,
City
Danicl J. aghan �)
City Attorney
DJC /lsc
Fytub 4 I
Roanoke Parks and Recreation FAX 540 853.2287
Noel C. Taylor Municipal Building FAX: 540 85 3.1287
215 Church Avenue, Sw, Room 303
Roanoke, Virginia 24011
ROANOKE
PARKS AND RECREATION
Athletics Background Screening Policy
PURPOSE
It is the intent of this policy to establish certain guidelines wherein the City of Roanoke Department of
Parks and Recreation (hereinafter referred to as "Parks and Recreation Department ") and its
affiliated recreation clubs can seek to protect our children by investigating the background of
volunteers who will be coaching children involved in athletic programs approved by the Parks and
Recreation Department.
GENERAL
A. All recreation clubs shall ensure that all participants 18 years of age or younger shall have at
least one (1) approved coach or assistant coach (hereinafter collectively referred to as "Coach ")
present at each athletic activity, including practices and games. A Coach becomes approved once
the process described in this policy is completed.
B. Any person who has been convicted of, or has a pending charge pertaining to, any of the
disqualifying offenses listed in this policy will be immediately disqualified from coaching (either as a
head coach or an assistant coach) in any athletic program approved by the Parks and Recreation
Department. A Coach who willfully fails to comply with this background screening policy shall be
automatically disqualified.
C. All sports will have one head coach and up to one assistant coach processed for approval with
the exception of football which will have one head coach and up to four assistant coaches processed
for approval. Each Coach will have his or her background checked every 24 months for as long as
he or she continues coaching.
SCREENING PROCESS
1. The Parks and Recreation Department will provide each recreation club's athletic director
with a Volunteer in Youth Sports Consent /Release Form for each head coach and up to one
assistant coach for each team. Athletic directors will distribute these to all prospective
coaches and assistant coaches to be completed and returned to the athletic director for the
recreation club.
The Parks and Recreation Department Athletics Staff will establish deadlines by which the
Volunteer in Youth Sports Consent /Release Forms are due back to the Parks and Recreation
Department. These deadlines will be at least two weeks prior to the start of practices for
each sport. This will give the Parks and Recreation Department time to compile the forms,
process the forms, and have the background checks conducted. After the background
check, the results of the background check will be forwarded to the City of Roanoke's
Department of Human Resources. The Department of Human Resources will then advise
the Parks and Recreation department of any coaches who are disqualified. All information
pertaining to the background check will remain with the City of Roanoke's Department of
Human Resources, subject to the applicable laws requiring disclosure. The Parks and
Recreation Department will not be informed of the results of any background check; rather,
the Parks and Recreation Department will only be told that a coach is disqualified.
3. If any disqualifying entries are reported in the criminal background check, the Parks and
Recreation Department shall notify by certified mail the Coach that he is disqualified and may
notify the Coach's recreation club by first -class mail, or by telephone, or by both forms of
notification, that the Coach is disqualified. The Coach will receive a copy of the background
check from the Department of Human Resources. The Parks and Recreation Department will
send an acknowledgement form that the Coach must sign and return to the department.
CONFIDENTIALITY
To help ensure confidentiality, league presidents, athletic directors of a recreation club, and the
Parks and Recreation Department should not be notified of a Coach's criminal history. The criminal
background reports shall be kept in a secure location for a period as required by applicable law or
until a person is no longer a volunteer Coach, whichever is later.
ACCOUNTABILITY
Recreation clubs play just as important a role in this screening program as does the Parks and
Recreation Department. It is important for the integrity of the background screening program that all
recreation club presidents and athletic directors verify that (1) only those persons who are screened
and who are not disqualified coach or assist in the coaching of the young people in the athletic
programs approved by the Parks and Recreation Department, and (2) that such persons are active
with only the team or teams identified on the Volunteer Youth Sports Consent/Release Form
pertaining to that person.
APPEALS PROCESS
If a Coach's background check includes a charge set forth on the list of disqualifiers below, the Parks
and Recreation Department shall immediately disqualify a person from volunteering as a coach.
There shall be no appeal of a decision to disqualify a Coach, if the Coach's relevant criminal history
is accurate; all decisions are final.
If a Coach wishes to dispute the content of the profile report, the Coach shall contact the third party
responsible for conducting the background check by calling the telephone number listed on the
report. The Coach is responsible for providing any or all documentation to support his or her claim.
DISQUALIFYING CRIMES
If a Coach (1) has been convicted of, (2) has a charge pending against him or her in which it is
alleged that he or she has committed any of the following crimes, or (3) has a record of a conviction
of an equivalent offense in another state, the Coach will be disqualified from volunteering for a
coaching or assistant coaching position with any athletic team in any athletic program approved by
the Parks and Recreation Department.
The disqualifying crimes are as follows (all references, unless otherwise indicated, are to Title 18.2
of the Code of Virginia (1950), as amended):
Peg. 4.14
• possession of marijuana (18.2- 250.1) once in the last 3 years or more than once in the last
10 years
• possession of a controlled substance other than marijuana (18.2 -250) once in the last 10
years or more than once
• assault and battery (18.2 -57) once in the last 5 years or more than once in the last 10 years
• driving while intoxicated (18.2 -266) two or more times in the last 5 years
• distribution of controlled substances (18.2 -248)
• delivery of controlled substances to prisoners (18.2- 474.1)
• possession with intent to distribute controlled substances (18.2 -248)
• possession with intent to distribute marijuana (18.2 - 248.1)
• murder or manslaughter (voluntary or involuntary) (Article 1 of Chapter4 ,18.2 -30to 18.2 -37)
• malicious wounding by mob (18.2 -41)
• abduction (18.2 -47)
• abduction for immoral purposes (18.2 -48)
• assaults and bodily woundings (this includes, but is not limited to, shooting, stabbing,
malicious wounding, and reckless endangerment) (Article 4 of Chapter 4, 18.2 -51 to 18.2-
57.2, but not 18.2 -57)
• allowing firearm access to children (18.2 -56.2)
• robbery (18.2 -58)
• burglary and related offenses (Article 2 of Chapter 5, 18.2 -89)
• carjacking (18.2 -58.1)
• extortion by threat (18.2 -59)
• felony stalking (18.2 -60.3)
• sexual assault (Article 7 of Chapter 4, 18.2 -61 to 18.2- 67.10)
• arson (Article 1 of Chapter 5, 18.2 -77 to 18.2 -88)
• drive by shooting (18.2 - 286.1)
• use of a machine gun in a crime of violence (18.2 -289)
• aggressive use of a machine gun (18.2 -290)
• use of a sawed -off shotgun in a crime of violence (18.2 -300)
• pandering (18.2 -355)
• crimes against nature involving children (18.2 -361)
• incest (18.2-366)
• taking indecent liberties with children (18.2 -370; 18.2- 370.1)
• abuse and neglect of children (18.2- 371.1)
• failure to secure medical attention for an injured child (18.2 -314)
• obscenity offenses involving children (18.2- 374.1)
• possession of child pornography (18.2- 374.1:1)
• electronic facilitation of pornography (18.2- 374.3)
• abuse and neglect of incapacitated adults (18.2 -369)
• employing or permitting a minor to assist in an act constituting a criminal offense
(18.2 -379) under Article 5 of Chapter 8
• escape from jail (18.2 -477)
• felonies by prisoners (Section 53.1 -203 of the Code of Virginia (1950), as amended)
WHY THESE CRIMES?
Page 3 of 4
The list includes "Barrier crimes" as incorporated by reference in §19.2- 392.02 of the Code of
Virginia (1950), as amended, which authorizes background checks on persons who may have
unsupervised access to a child.
SUMMARY CHECKLIST
1. Parks and Recreation Department provides Background Screening Policy and Volunteer
Consent/Release forms to each athletic director in a recreation club.
2. Athletic director gives to the coach Background Screening Policy and Volunteer
Consent /Release form.
3. Coach retains policy for his or her records, completes form and returns itto athletic director.
4. Athletic director brings forms to Parks and Recreation with list of names /teams.
5. Parks and Recreation Department sends forms to third party contractor to perform
background checks.
6. Third party contractor sends results of background checks to the Department of Human
Resources
7. Human Resources notifies Parks and Recreation Department of any disqualified coaches.
8. Parks and Recreation Department notifies coach and coach's recreation club of the
disqualification
02/10/04
Widdow, VOLUNTEER IN YOUTH SPORTS
Consent Release Form
ROANOKE
PARKS AND RECREATION
Name of Organization: City of Roanoke Department of Parks and Recreation
Head Coach ❑ Asst. Coach ❑ Team Name: Age Group:
Recreation Club: Star City ❑ WRRC ❑ South City ❑ GSA ❑
Full Legal Name:
Maiden / Former Name (if
Date of Birth: /
Residence Address:
Street:
Social Security Number:
City: State: Zip:
Sex: (circle one) Male/ Female Sport Season Year:
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
I, the undersigned, by execution of this document, give the City of Roanoke permission to
conduct a background check regarding my qualifications to coach in the City of Roanoke Parks
and Recreation athletic program;
I understand that I have a right to: (1) obtain a copy of my background check report and
(2) challenge the accuracy of any information contained in this report by contacting the
third party responsible for conducting the background check by calling the telephone
number listed on the report.
By signing this application, 1 agree to the following:
• I certify that I have not been convicted and do not have charges currently pending against me
for any of the disqualifying crimes listed on page three (3) of the Background Screening Policy.
1 agree that at all times while serving as a volunteer coach for the City of Roanoke Parks and
Recreation Department, I will immediately notify the Volunteer Coordinator if I am charged
with any of the disqualifying crimes.
Print Name:
Signature:
Date:
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National Recreation and Park Association
Recommended Guidelines for Credentialing Volunteers
Background Screening Practices
The National Recreation and Park Association has reviewed the resources of the National
Association of Professional Background Screeners, and sought the counsel of recognized
background screening experts to develop a set of Recommended Guidelines for
Volunteer Background Screening in park and recreation settings. The goal of these
recommendations is to make communities safe by advancing optimum volunteer
management practices. Park and recreation leaders from academic, municipal, and county
based settings have reviewed these recommendations for their relevance and
appropriateness. NRPA recommends these practices as specifications and guidelines to
consider while advocating that any volunteer background screening policy should be
reviewed by a City, County, or special park district attorney to insure compliance with
any and all local, state or federal laws. In addition, certain states have specific guidelines
regarding the reporting of criminal record information and your policies may need to be
amended in these states. A qualified background screening provider should be able to
guide you on these laws.
The saying that a "bad volunteer is better than no volunteer" is untrue and dangerous, and
should never be considered appropriate. While park and recreation departments depend
heavily upon volunteerism, failing to take any steps to screen volunteers places
organizations, volunteers, and participants at greater risk. While no screening process
can offer absolute assurance, implementing these recommended guidelines in your
screening process can engender public confidence and lessen the risk of exposure to
liability due to a lack of knowledge regarding your volunteers' background. More
specifically, an effective screening process assists communities:
♦ Raise public awareness of quality programs offered.
• Make the safety of all participants, particularly the most vulnerable groups (children,
elderly, mentally challenged, etc.) a top priority.
• Keep people who have a history of inappropriate behavior or who are unfit out of the
organization.
• Select the "most qualified" volunteers and paid staff for positions.
The Screening Process
Since park and recreation departments and user groups utilizing public spaces are
responsible for maintaining safe environments within their programs, they must be aware
of the potential risks and safeguards to protect participants and the community in which a
program operates.
It is recommended that volunteers be considered with the same scrutiny as paid staff and
be recruited, screened, trained, supervised, and evaluated with the same rigor as paid
staff. The law in most cases does not differentiate between paid vs. volunteer staff.
Therefore, regardless of the volunteer's responsibilities, NRPA recommends that all
volunteers be screened as though they were applying for a paid position. The time,
energy, and financial investment of prevention strategies such as conducting a proper
background screening, represents a fraction of the impact incidents such as sex abuse,
violence, neglect, or other crimes and abuses can have on your participants, organization
and community.
Comprehensive and Due Diligent Background Screening
While park and recreation professionals understand the benefits of screening volunteers,
myriad approaches and options to background screenings are used. With decades of
employment screening and related court decisions to model as common practice,
government or volunteer organizations with limited budgets are challenged to apply the
same due diligence to their background screening program. A comprehensive and due
diligent background screening practice can be an achievable benchmark for all park and
recreation agencies when positioned as a public safety, or risk management issue. The
following elements are included in this screening process:
Recommended Guidelines
It is the recommendation of the National Recreation and Park Association that park and
recreation jurisdictions implement the following volunteer management guidelines for
eredentialing volunteers through comprehensive background screening and photographic
identification.
The recommended guidelines call for the implementation of a comprehensive background
screening for all volunteers. The recommended guideline for comprehensive background
screening or background check is defined to include:
➢ Social Security Verification— Verify the name of every volunteer against the
Social Security Number provided. This helps to eliminate the possibility of
false names and/or information.
➢ Address Trace— Verily the current address and identify any previous address
of every volunteer. This information is utilized to determine the jurisdiction
in which the background screening is conducted.
➢ State or Countv Criminal Record Check — A Statewide or Countywide
(depending on the jurisdiction) criminal record check is performed to capture
all misdemeanor and felony convictions in that jurisdiction. The search should
be conducted in the jurisdiction with the longest and most current residency.
➢ National Criminal History Data Base search —There is no one national
record check whether through the government or private sector that identifies
every crime ever committed. However, there are now criminal history data
bases available that contain millions of criminal records and cover the much
of the United States. These data bases can be accessed and used to supplement
the local criminal history search. This is beneficial in expanding the search
across the country but should not be used as a stand alone source for your
background screening.
➢ Sex Offender Reeistry - Search of the appropriate state sex offender
registries based on the address history. This is an important supplement to
criminal history searches but should not be used as a stand alone source for
your background screening.
➢ Timely results — A background screening process should be timely and
results should be returned within 10 business days on average to allow for
proper planning and assignment of volunteers.
➢ Complimentary Consultation — Seek a provider committed to provide
consultation to clarify screening results and provide technical assistance and
guidance regarding updating practices.
Clarification of Recommended Guidelines
About Social Security Verification
Social Security verifications are a critical first step in the process as it helps to
insure that the name and other personal data given by the applicant is accurate.
The verification will generally reveal the state and year the SSN was issued,
names, addresses and sometimes the date of birth that is associated with this
Social Security number.
Although it is possible to run background checks without the SSN, this will
reduce the effectiveness and limit the number of personal identifiers that can be
found in public records. To report someone's criminal history the reporting
agency must have at least 2 matching identifiers.
Non US Citizens — In handling background checks on individuals without Social
Security numbers, it is suggested that in place of the SSN the volunteer applicant
state "No SSN ". Each local organization should take appropriate measures to
insure that the name, date of birth and addresses are all valid for individuals
without Social Security numbers.
About Address History
This is part of the screening process that will help to confirm the current address
and any previous addresses of the applicant. The main purpose in collecting
address information is to determine where the local search will be performed.
Local Search
Depending upon the state, data sources can either be a statewide repository or a
county court house system search. Some states have state repositories that include
criminal histories from the counties or other jurisdictions in the state. If these
repositories are available, reliable and timely the state check should be used in the
local search. When a state repository is not available or not reliable then the
county court house should be used for the local search. The goal of a local search
is to uncover all misdemeanor and felony arrests and /or convictions on the
applicant.
Who will be screened?
A volunteer background screening program must include all volunteers, especially those
who will have contact or access to all vulnerable individuals (youth, elderly, disabled
individuals, etc.) in your programs. Random or select screening is dangerous, ineffective
and can lead to increased liability for your department and user groups.
How often should Background Screenings be conducted?
Each volunteer should be screened on an annual basis. The fact that someone may have a
clear background check once does not insure that they will never commit serious crimes
in the future. In one year it is entirely possible for someone to be arrested and convicted
through most of the court systems in the United States.
Confidentiality
To protect the privacy of the volunteer it is critical that each organization have a
confidentiality policy and that the policy be made known to each prospective volunteer.
The policy should include a statement of respect for the privacy of the volunteer and
should establish that information received during a volunteers screening process will not
be disclosed outside of the organization and will be shared within the organization only
on a "need to know" basis. This would include keeping the consent /release form which
includes personal data on the volunteer in secure locations and only in the hands of
authorized personnel. The policy which is to be made known to all prospective
volunteers, should also acknowledge that the organization might, in special
circumstances, have a duty to disclose to third parties, including government agencies,
certain types of information when the law requires.
Proper record keeping is critical as well. You must insure that the applicants screened
and results are recorded along with the date. By tracking this information you will be able
to insure 10000% compliance to screening and have a formal record that can be used to
defend against any potential litigation in the future.
Flow of paperwork and responsibilities of the Parks & Recreation Department
It is important to set up a specific data flow that suits your department's needs, while
insuring the utmost confidentiality of the volunteer. Limit the number of individuals
handling background screening data and publish the data flow so that there is an
increased comfort level that personal data for volunteers will not be compromised.
Below is a typical paper flow or work flow when collecting this information:
• Distribute the consenthelease forms to volunteers
• Collect all completed (legible) consent /release forms by pre - determined dates
• Send forms or data to Background Screening Company
• Receive the screening results from the Background Screening Company
• Make appropriate notifications on any volunteer who is disqualified
• Provide the disqualified volunteer applicant with the following documents:
I. Fair Credit Reporting Act - Summary of Rights
2. Letter of disqualification
3. Copy of actual screening report (results)
• Distribute volunteer credentials (ID) to all volunteers who are approved
Recommended Criteria for Exclusion
A person should be disqualified and prohibited from serving as a volunteer if the person
has been found guilty of the following crimes:
Guilty means that a person was found guilty following a trial, entered a guilty plea,
entered a no contest plea accompanied by a court finding of guilty, regardless of whether
there was an adjudication of guilt (conviction) or a withholding of guilt. This
recommendation does not apply if criminal charges resulted in acquittal, Nolle Prosse, or
dismissal.
SEX OFFENSES
➢ All Sex Offenses —Regardless of the amount of time since offense.
Examples include: child molcz to i m. rape. senra/ <u cauh, sacuai hot(u� =.
rudmn,7l prrnYitirifon. sn /iciloi[an_ mdeeeui cspaIure. Plc.
FELONIES
• All Felony Violence — Regardless of the amount of time since offence.
Examples include: m m,Ic, man,laughiar. a,��r'ucutCd a�sardt.
6idutrppinp, ruhhCi7', n „ ^rtn��ird Uiu,glmo. ric.
• All Felony offenses other than violence or sex within the past 10 years.
Examples include: drag ollenw,. III, /t. JrnxnL band child
endnn"r[vucnl, eic.
MISDEMEANORS
➢ All misdemeanor violence offenses within the past 7 years
Examples include: simplc w a dt battery, Jomcwla violcin e hii c�' run_
ek.
➢ All misdemeanor drug & alcohol offenses within the past 5 years or
multiple offenses in the past 10 years.
Examples include: rlririr ;, under ikc inlLx-nce, simpic dnl, pavaeoion,
d,-nmk and disorJcrh public In UA[Ca(iUn. pacsession nfdnug
par'apdenutlitt. rlc.
➢ Any other misdemeanor within the past 5 years that would be considered a
potential danger to children or is directly related to the functions of that
volunteer.
Example include: conli ihwiq,1, m di, dchnquenc) ufu niuol . proridin,
alcohol m a minor. 1/1, /1 if pci soil iv nmaflutu IMM!, I '(,
PENDING CASES
It is recommended that anyone who has been charged for any of the disqualifying
offenses or for cases pending in court should not be permitted to volunteer until the
official adjudication of the case.
The Background Screening Process is an ongoing process and should be subject to
review and changes at any time. These guidelines are based upon industry practices in
private, public and non -profit areas. For additional information regarding background
screening practices, visit the National Association of Professional Background Screeners
at www.napbs.com
In addition to these recommended guidelines, NRPA recommends that you consult
your risk management specialist and legal counsel to ensure that all local and state
laws and practices are a part of your local policies and practices.
Recommended Guidelines for Volunteer Photo Identification
A photo identification system provides assurance that a volunteer is qualified and
authorized to provide public service. As such, you will need to enforce the use of the
photo identification badge. Volunteers should be informed of the reasons why the
volunteer photo identification badge is an important public safety tool and why they are
required to wear them at all times.
• The ID provides special designation for authorized and qualified
volunteers and should instill pride among volunteers to wear a photo ID
badge.
• The ID is a key component of a comprehensive risk management practice
that reflects a comprehensive public safety practice.
• The ID builds trust among the public that parks and recreation is
committed to quality management practices.
• The ID provides public information regarding the leadership role of parks
and recreation to make communities safe.
A photo identification practice serves the dual purpose of identifying volunteers as
qualified and authorized personnel and builds public awareness for quality volunteer
management practices. The system is effective when there is compliance by all
volunteers wearing their photo identification at all times of service.
The National Recreation and Park Association recommended guidelines for volunteer
photo identification includes:
I. All qualified volunteers are required to wear a photo identification badge.
2. Photo identification badges are to be displayed at all times when on official assignment
and are not to be worn or used for any other purpose than an official assignment.
3. No pins, stickers, or markings are allowed to be displayed on the ID badge. "fhe photo
identification badge must be clearly visible to the public and should be worn between
the shoulders and waist with the photo clearly visible.
4. If a photo identification badge is lost or stolen, it is the responsibility of the volunteer
to notify a supervisor as soon as possible to obtain a replacement badge.
5. The photo identification badge will be issued to all volunteers after the completion
of a comprehensive background check and will expire one year from that date of
issuance.
6. The photo identification badge is the property of the issuing organization and the
volunteer must be rescinded upon service completion or termination.
7. It is the duty of every qualified volunteer to report any volunteer failing to properly
display their credential to their supervisor.
Volunteer badges should be durable consisting of hard plastic card stock. The volunteer
badges should include information that specifically identifies agency information and
basic information about the qualified volunteer, including:
• current photograph of the volunteer, the
• agency name
• first name and last name
• date of expiration
• State
• volunteer identification number or status
• agency return address
• Optional notation of special training such as CPR
Additional Recommendations:
• Photo identification badges should have distinguishing colors and be changed on
an annual basis to assist in detecting any unauthorized use of discarded or
outdated badges.
• Volunteers should be informed that lending their photo identification badge to
someone is not permitted at any time.
• Volunteers shall not have more than one Identification Badge in his or her
possession at any one time.
National Recreation and Park Association
NRPA is currently partnered with First Advantage, a global leader in background
screening services. This partnership will provide NRPA members with access to a
comprehensive, market - leading selection of criminal background checks, verification and
qualification services, motor vehicle record reports and much more. For additional
information please contact customcrserN cc o nrpa.or,,
NRPA worked with industry experts to provide a comprehensive resource to improve the
volunteer management practice. Southeast Security Consultants, TSS Photography, and
DMP Consulting joined with NRPA to develop these guidelines.
The National Recreation and Park Association is a national not - for -profit organization
dedicated to advancing park, recreation and conservation efforts that enhance quality of
life for all people. Through its network of some 30,000 recreation and park professionals
and citizens, NRPA encourages the promotion of healthy lifestyles, recreation initiatives,
and conservation of natural and cultural resources.
Headquartered in Ashburn, Va., NRPA works closely with local, state, and national
recreation and park agencies, citizen groups and corporations to carry out its objectives.
Priorities include advocating favorable legislation and public policy; continuing
education for park and recreation professionals and citizens; providing professional
certification, university accreditation, research and technical assistance; and increasing
public awareness of the importance of parks and recreation.
EXHIBIT 111
§ 19.2- 392.02. National criminal background checks by businesses and organizations
regarding employees or volunteers providing care to children, or the elderly or disabled.
A. For purposes of this section:
"Barrier crime" means any offense set forth in § 0.2 -1719 or 63.2 -1726
'Barrier crime information' means the following facts concerning a person who has been
arrested for, or has been convicted of a barrier crime, regardless of whether the person was a
juvenile or adult at the time of the arrest or conviction: full name, race, sex, date of birth, height,
weight, fingerprints, a brief description of the barrier crime or offenses for which the person has
been arrested or has been convicted, the disposition of the charge, and any other information that
may be useful in identifying persons arrested for or convicted of a barrier crime.
"Care" means the provision of care, treatment, education, training, instruction. supervision, or
recreation to children or the elderly or disabled.
'Department' means the Department of State Police.
"Employed by" means any person who is employed by, volunteers for, seeks to be employed by,
or seeks to volunteer for a qualified entity.
'Identification document' means a document made or issued by or under the authority of the
United States government, a state, a political subdivision of a state, a foreign government,
political subdivision of a foreign government, an international governmental or an international
quasi - governmental organization that, when completed with information concerning a particular
individual, is of a type intended or commonly accepted for the purpose of identification of
individuals.
"Provider" means a person who (i) is employed by a qualified entity and has, seeks to have, or
may have unsupervised access to a child or to an elderly or disabled person to whom the
qualified entity provides care; (ii) is a volunteer of a qualified entity and has, seeks to have, or
may have unsupervised access to a child to whom the qualified entity provides care; or (iii)
owns, operates, or seeks to own or operate a qualified entity.
"Qualified entity" means a business or organization that provides care to children or the elderly
or disabled, whether governmental, private, for profit, nonprofit or voluntary, except
organizations exempt pursuant to subdivision A 10 of § 63.2 -171 s.
B. A qualified entity may request the Department of State Police to conduct a national criminal
background check on any provider who is employed by such entity. No qualified entity may
request a national criminal background check on a provider until such provider has:
1. Been fingerprinted; and
CUSCTsVCM I AADPOataV on] %TempAnotes51 EF34EXH I BI r III doe 11/30/15
2. Completed and signed a statement, furnished by the entity, that includes (i) his name, address,
and date of birth as it appears on a valid identification document; (ii) a disclosure of whether or
not the provider has ever been convicted of or is the subject of pending charges for a criminal
offense within or outside the Commonwealth, and if the provider has been convicted of a crime,
a description of the crime and the particulars of the conviction; (iii) a notice to the provider that
the entity may request a background check; (iv) a notice to the provider that he is entitled to
obtain a copy of any background check report, to challenge the accuracy and completeness of
any information contained in any such report, and to obtain a prompt determination as to the
validity of such challenge before a final determination is made by the Department; and (v) a
notice to the provider that prior to the completion of the background check the qualified entity
may choose to deny the provider unsupervised access to children or the elderly or disabled for
whom the qualified entity provides care.
C. Upon receipt of (i) a qualified entity's written request to conduct a background check on a
provider, (ii) the provider's fingerprints, and (iii) a completed, signed statement as described in
subsection B, the Department shall make a determination whether the provider has been
convicted of or is the subject of charges of a barrier crime. To conduct its determination
regarding the provider's barrier crime information, the Department shall access the national
criminal history background check system, which is maintained by the Federal Bureau of
Investigation and is based on fingerprints and other methods of identification, and shall access
the Central Criminal Records Exchange maintained by the Department. If the Department
receives a background report lacking disposition data, the Department shall conduct research in
whatever state and local recordkeeping systems are available in order to obtain complete data.
The Department shall make reasonable efforts to respond to a qualified entity's inquiry within 15
business days.
D. Any background check conducted pursuant to this section for a provider employed by a
private entity shall be screened by the Department of State Police. If the provider has been
convicted of or is under indictment for a barrier crime, the qualified entity shall be notified that
the provider is not qualified to work or volunteer in a position that involves unsupervised access
to children or the elderly or disabled.
E. Any background check conducted pursuant to this section for a provider employed by a
governmental entity shall be provided to that entity.
F. In the case of a provider who desires to volunteer at a qualified entity and who is subject to a
national criminal background check, the Department and the Federal Bureau of Investigation
may each charge the provider the lesser of $18 or the actual cost to the entity of the background
check conducted with the fingerprints.
G. The failure to request a criminal background check pursuant to subsection B shall not be
considered negligence per se in any civil action.
C'A1lsersVCIic I AppDate LocahI emp notesCILI 34RIX11a91'I I11.doc 11/30/15
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Fair Housing Board Annual Report for 2015
The Fair Housing Board is pleased to provide this Annual Report for 2015 to
City Council. As you will read below, the Board undertook a number of
activities during the past year and is looking forward to a new year of
opportunities.
Purpose and Function:
Under the City Code, the Fair Housing Board is to serve as a source of public
information on fair housing through outreach, education and training. Through
a modest annual allocation from the City's Community Development Block
Grant (CDBG), detailed below, the Board has continued efforts to raise
awareness.
Membership:
During the past year, the Board worked diligently to secure a full complement
of members. As of the date of this report, the Board is still short one member
from its seven member full roster.
Outreach and Education Activities:
The Fair Housing Board is pleased to report a significant increase in the number
of participants for activities and outreach compared to prior years. In line with
the Board's mission, two Fair Housing seminars were held, one at the Jefferson
Center and one at the Berglund Center. The first session, held on April 8, 2015,
consisted of a morning class on hoarding with 133 attendees and an afternoon
class on fair housing with 195 attendees. Both sessions were led by Mally
Dryden -Mason of the Virginia Fair Housing Office. The October 8, 2015
session, again led by Mally Dryden- Mason, consisted of a morning class on
hoarding with 117 participants and an afternoon class on fair housing with 192
participants.
The board conducted four quarterly presentations on fair housing and the
Landlord- Tenant Act for the residents of Trust House, with a total of 120
attending. In a new outreach effort this year, the board conducted training on
hoarding and fair housing for the residents of the Roanoke Redevelopment and
Housing Authority's senior and disabled communities. This training was
conducted in conjunction with the League of Older Americans Diner's Club and
was attended by 60 residents. The Board also presented one class at the
Rescue Mission for the women and families residing in the women's shelter.
Council proclaimed the month of April as Fair Housing Month, The Board
updated and reprinted the city's Fair Housing: What You Need To Know booklet
to ensure that all residents have equal access and enjoyment of their housing.
The Board also desired to institute a new mission and vision for the work it
completes. The new mission and vision are:
Mission: The City of Roanoke's Fair Housing Board seeks to
expand the knowledge, understanding, and desire of all citizens to
receive fair and equal treatment in respect to housing. The Fair
Housing Board seeks to provide education to the housing industry,
housing industry related partners, and citizens to ensure that all
know their rights and responsibilities under the Federal, State, and
Local Fair Housing Laws.
Vision: To provide education so that no citizen shall be
discriminated against on the basis of race, color, religion, national
origin, familial status, marital status, disability, age, or elderliness
and so that all citizens have the right to live where they can afford.
In accordance with Title VIII of the Federal Civil Rights Act, the Board is
reviewing HUD - funded contracts the City engages in with sub - recipients to
ensure Fair Housing compliance.
For calendar year 2016, the Fair Housing Board has two priorities:
The board will continue to schedule trainings for both resident groups and staff
of residential programs such as Trust House, RRHA, and the Rescue Mission,
and actively seek out additional opportunities to present to other organizations.
The Board will continue its efforts to raise public awareness regarding fair
housing rights and responsibilities.
The Fair Housing Board hopes
and useful. The Chair and
questions and guidance.
Ary I H. Hype
Secretary to the Board
that Council finds this annual report informative
members stand ready to respond to Council's
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager
Chris Chittum, Director of Planning Building and Development
S I'kll'l1ANIE M. MOON REYNOLDS, MNIf
City ('lerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
ldr,lmm: (5411)853 -2541
Fax: (541) )853 -1145
P }mnil: clerk(nTnnnokevaanv
December 8, 2015
Harwell M. Darby, Jr., Secretary
Economic Development Authority
Glenn, Feldmann, Darby and Goodlatte
37 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Darby:
('ECEUA F. MCCOY
Deputy Cily Clerk
('ECEUA 1'. W ERD, CIVIC
A%mklant Deputy City Clerk
This is to advise you that Linda D. Frith has qualified as a Director of the Economic
Development Authority for a term of office commencing October 21, 2015 and ending
October 20, 2019.
Sincerely,
Stephanie M. Moo ynol s, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Linda D. Frith, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Director of the Economic Development Authority for a term of office
commencing October 21, 2015, and ending October 20, 2019, according to the best of
my ability. So help me God.
4 A D. FRITH
The foregoing oath of office was taken, sworn to, and subscribed before me by Linda D.
Frith this I?' day of oJunbP -✓ 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
rc.
c
S,
U1
s.0
6 CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'Ideplionc (5411)853 -2541
Fax: (540)853 -1145
N 'EPI IAN I E M. MOON REYNOLDS, MM( E -mail: elerk(ntrovtokeva.gm
City Clerk
December 8, 2015
Aisha Johnson
Assistant to the City Manager
Roanoke, Virginia
Dear Ms. Johnson:
C E('EIAA F. MC'COY
Deputy City Clerk
CRCF.LIA 1'. WEB6, CMC
Assistant Beauty City Clerk
This is to advise you that Joyce Watkins has qualified as a member of the Youth Services
Citizen Board to fill the unexpired term of office of Dawn Board ending June 30, 2016.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Joyce Watkins, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member (Public) of the Youth Services Citizen Board to fill the unexpired term
of office of Dawn Board ending June 30, 2016, according to the best of my ability. So
help me God.
JOYCEWATKINS
The foregoing oathh� "1of office was taken, sworn to, and subscribed before me by Joyce
Watkins this � day of p B✓ 015.
Brenda S. Hamilton, Clerk of the Circuit Court
t% CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephenm (540)851-2541
F., (5411)853 -1145
S I'Ul IAN I E M. MOON REYNOLDS, MMC L ?moil: dcrW,Pronnukcva.8nv
City Clerk
December 8, 2015
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
CECUTIA F. MC( OY
Deputy City Clerk
('E('EI.I A' 1'. W2DII, CNIC
Ac NIMit Ilepnty City Clerk
This is to advise you that Thomas Powers and Marion Vaughn- Howard have qualified as
members of the Human Services Advisory Board to fill the unexpired terms of office of
Victoria Cox ending November 30, 2018; and LaJuan Thomas ending November30, 2016,
respectively.
Sincerely,
n-).�
Stephanie M. Moon Reynold MC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Thomas Powers, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Human Services Advisory Board to fill the unexpired term of
office of Victoria Cox ending November 30, 2018, according to the best of my ability. So
help me God.
4Lr _'S "
THOMAS POWERS
The foregoing �o,jth of office was taken, sworn to, and subscribed before me by Thomas
Powers this I {lday of 6 2015.
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Marion Vaughn- Howard, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Human Services Advisory Board to fill the unexpired term
of office of LaJuan Thomas ending November 30, 2016, according to the best of my
ability. So help me God.
MA !DN VALJ HN -HOW RD
The foregoing oath of office was taken, sworn to, and subscribed before me by Marion
Vaughn- Howard this oD day of NnVi .[2015.
Brenda S. Hamilton, Clerk of the Circuit Court
S'1'ITHANIE M. h100N REYNOLDS, MMf
Cly Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenuc, S. W., Suite 456
Roannkc, Virginia 24011 -1536
'relcPlm:e: (541)18;3 -1541
Par. (540)H53-1145
P; mail e@rk @Tnn,mkevu.8ov
December 8, 2015
Landon Howard, Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue, N. E.
Roanoke, Virginia 24016
Dear Mr. Howard:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEUN, ('MC'
Assistant Ilepaty City Clerk
This is to advise you that Douglas Robison has qualified as a City representative of the
Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one- yearterm of
office ending June 30, 2016.
Sincerely,
yy) - K �Lnu i
Stephanie M. Moo ReynoIUs, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, DOUGLAS ROBISON, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Convention and Visitors Bureau,
Board of Directors for a one -year term of office ending June 30, 2016, according to the
best of my ability. So help me God. '4
OUGLAS ROBBIISSONN
The foregoing oath of office was take , sworn to, and subscribed before me by Douglas
Robison this L4ay of7*1 /L2015.
Brenda S. Hamilton, Clerk of the Circuit Court
By r'u� , Clerk
4-- - IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 2015.
No. 40402 - 120715.
A RESOLUTION authorizing the acceptance of funding to the City of Roanoke from the
Virginia Department of Social Services (V DSS) to be used by the City of Roanoke Department of
Social Services (DSS) for staff overtime costs in connection with the conversion of certain Medicaid
programs to the Virginia Case Management System (VaCMS) and authorizing the acceptance,
execution, and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts funding in the total amount of $81,200 from the
VDSS, with no local match required from the City, to be used by DSS for staff overtime costs in
connection with the conversion of certain Medicaid programs that include the Adult and Long Tenn
Care populations programs, to the VaCMS, as more particularly described in the City Council
Agenda Report dated December 7, 2015.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to form by the City Attorney.
3. The City Manager is further directed to famish such additional information as maybe
required in connection with the acceptance of the foregoing funding.
ATTEST:
C �(u�tw
ity Cl
K- accept funding -smial services frn Medical conversion overtime costs. 12 -7 15
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 2015.
No. 40403 - 120715.
AN ORDINANCE to appropriate funding from the Virginia Department of Social
Services for overtime wages and associated FICA costs to get adult Medicaid cases
converted to the VaCMS system, amending and reordaining certain sections of the 2015-
2016 General Fund Appropriations, and dispensing with the second reading bytitle of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages - Medicaid
FICA
Revenues
Social Services Administration
01- 630 - 5311 -1013 $ 75,430
01- 630 - 5311 -1120 5,770
01- 110 - 1234 -0676 81,200
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerkk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Appropriation of Funding for Medicaid Conversion Overtime
Costs
Background:
The Virginia Department of Social Services (VDSS) implemented a statewide
Eligibility Modernization initiative in 2012 that includes conversion of all Social
Services programs to the Virginia Case Management System (VaCMS). To date,
all recipients of Child Care and Families & Children Medicaid programs have
been converted. The current phase of the project is focused on conversion of
the remaining Medicaid programs that include the Adult and Long Term Care
populations.
Considerations:
Roanoke City Department of Social Services has approximately 10,000
recipients of Adult and Long Term Care Medicaid that must be manually
converted before the next phase of VaCMS conversion, slated to begin in April,
2016. VDSS has allocated $81,200 to the City to be used for overtime costs to
complete this project. This funding requires no local match.
City Council authorization is needed to accept and appropriate the funding.
Recommended Action:
Authorize the City Manager to accept $81,200 in funding from the
Commonwealth of Virginia for overtime costs incurred by the Department of
Social Services for Medicaid system conversions.
Adopt the accompanying budget ordinance to increase the revenue estimate in
the amount of $81,200, and to appropriate funding in the same amount to
expenditure accounts for Social Services programs.
- ------ - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
Jane R. Conlin, Director of Human /Social Services
i
✓�i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 2015.
No. 40404- 120715.
A RESOLUTION authorizing the City Manager to execute a Revised Appendix A document
in connection with a Virginia Department of Transportation (VDOT) Safe Routes to School (SRTS)
Grant in order to accept additional funding to the City of Roanoke; and authorizing the City Manager
to take such further actions and execute such further documents as may be necessary to accomplish
this additional funding and to implement, administer, and use such VDOT Grant funds, upon certain
terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City Manager is hereby authorized to execute a VDOT Revised Appendix A, for
the Garden City SRTS Project, in a form substantially similar to the document attached to the City
Council Agenda Report dated December 7, 2015, with such document to be approved as to form by
the City Attorney. The purpose of such document is to accept and appropriate additional funds in the
amount of $41,000 from VDOT to the City of Roanoke for the Garden City SRTS Project.
2. The City Manager is authorized to take such further actions and execute such further
documents as may be necessary to obtain, accept, implement, administer, and use such additional
VDOT SRTS Grant funds in the amount of $41,000, together with the original Project appropriation
funds of $447,800, for the above referenced Project, and which may also include additional funds
from the City as the City Manager deems appropriate, all as further set forth in the above mentioned
City Council Agenda Report, with any such documents to be approved as to form by the City
Attorney.
R-., e,o, VDOT's add[ safe mutes to school g,amtx fulls l2 -7 -15 d.o
ATTEST:
7C�
City Clerk -
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 2015.
No. 40405- 120715.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation Safe Routes to School Program Funds to the Safe Routes to School
Garden City project, amending and reordaining certain sections of the 2015 -2016
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 08 -530- 9532 -9533 $ 41,000
Revenues
Safe Routes to School Garden City Project 08- 530 - 9532 -9002 41,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Acceptance and Appropriation of Additional Virginia Department
of Transportation (VDOT) Safe Routes to School Program Funds
for Safe Routes to School - Garden City Project
Background:
VDOT administers the Safe Routes to School (SRTS) program that awards grants
(100% reimbursable for eligible costs) to encourage elementary and middle school
students to walk or bicycle to school. The City of Roanoke is currently receiving
$447,800 in SRTS program funds for the Safe Routes to School - Garden City
project.
Considerations:
VDOT has an additional $41 ,000 in SRTS program funds to be appropriated to the
Safe Routes to School - Garden City project. A revised Appendix A to the VDOT
Standard Administration Agreement for the Garden City Project has been provided
by VDOT to reflect the additional funds.
City Council authorization is need to accept and appropriate the additional funds.
Recommended Action:
Authorize the City Manager to accept the additional $41,000 in Safe Routes to
School program funds and execute a Revised Appendix A document for the SRTS
Garden City project, substantially similar to the document attached to this City
Manager's Report. Such document to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate the additional $41,000
in SRTS program funds to revenue account 08 -530- 9532 -9533, VDOT SRTS- Garden
City Elementary and also increase the expenditure account 08 -530 -9532, Safe
Routes to Schools- Garden City Elementary by $41 ,000.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Ch a Or Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'I rlepkone: (540) 853 -2541
put: (5411)$53 -1145
S1'EPIIANII? M. MOON REYNOLDS, MMC E -moil: Or, k(,,'. kevn.gnv
City Clerk
December 8, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CECELIA E. MCCOY
Deputy City Clerk
CECELIA'1'. WEBD, CMC
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 40406- 120715 providing for the acquisition of real
property rights needed by the City in connection with the Garden City Boulevard
Greenway Trail Project; authorizing City staff to acquire such property rights by
negotiation for the City; and authorizing the City Manager to execute appropriate
acquisition documents.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 7, 2015, and is in full force and effect upon
its passage.
Sincerely,
Stephanie M. Moon Reynolds, X4MC
City Clerk
Enclosure
PC: Jimmy and Muriel Reynolds, 1330 Thomason Road, S. E., Roanoke, Virginia
24014
Amy Dodson Francisco, 1324 Rose Avenue, S. E., Roanoke, Virginia 24014
Michael T. McEvoy, Executive Director, Wastewater Services, Western Virginia
Water Authority, 601 S. Jefferson Street, S. W., Roanoke, Virginia 24011
Christopher P. Morrill
City Manager
December 8, 2015
PC: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager of Operations
Philip C. Schirmer, City Engineer
Robert K. Bengtson, Director of Public Works
Dwayne R. D'Ardenne, Stormwater Manager
Josephus M. Johnson - Koroma, Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
IN'I'I IE COUNCIL OFF IIE CITY Of ROANOKE, VIRGINIA
The 7th day of December, 2015.
No. 40406 - 120715.
AN ORDINANCE, providing for the acquisition of real property tights needed by the
City in connection with the Garden City Boulevard Grecnway Trail Project ( "Project');
authorizing City statTto acquire such property rights by negotiation for the City; authorizing the
City Manager to execute appropriate acquisition documents; and dispensing with the second
reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. The City wants and needs certain real property rights, to include permanent
easements of variable length and width, and such other real property interests as needed, located
in the area of the City of Roanoke from Yellow Mountain Road, S.E., to Davenport Avenue,
S.E. /Ivywood Avenue, S.E., and Surounding streets, all as more particularly described in the
City Council Agenda Report dated December 7, 2015, in order to complete the Project. The
proper City officials and City staff are hereby authorized to acquire by negotiation for the City
the necessary real property interests and appropriate ancillary rights with respect to the real
property parcels referred to in the above mentioned City Council Agenda Report and any other
real property parcels needed for the Project. All requisite documents shall be approved as to
form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as the City Manager may
deem appropriate for the necessary interests, provided, however, the total consideration offered
or expended, including costs, title search fees, appraisal costs, recordation fees, and other related
costs shall not exceed the funds available in the Project's account for such purposes, without
0 -An @once ac9uty orp +oV n, hts- Gorden City aNd GrecnwaY ns,I P,ojeu,12 -7 -15
further authorization of Council. Upon the acceptance of any offer and upon delivery to the City
of appropriate acquisition documents, approved as to form by the City Attorney, the Director of
Finance is authorized to pay the respective consideration to the owners of the real property
interest conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City lerk. I
0 Awhoize acquis of rights Gordcn City BNd Greeoway Tail Poojoo,12 -7 -15
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Garden City Boulevard Greenway Trail Property Rights
Acquisition
Background:
The Garden City Boulevard Greenway Trail is a proposed continuation of the
shared use facility that is currently under construction from Yellow Mountain
Road to Davenport Avenue /Ivywood Avenue. Construction of the first segment
will be complete by spring. This next segment of the trail will provide the
critical final connection to Riverland Road, interconnecting Garden City with the
Roanoke River Greenway.
The final segment begins with a connection at Riverland Road to its terminus
just north of Davenport Avenue /Ivywood Avenue. This segment is currently
under design to be bid this winter. Council action is necessary to complete
property acquisition for the remainder of this trail to construct, operate, and
maintain the proposed improvements.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the remaining segment of the Garden City Greenway Trail
Project. The real property rights needed are outlined below, but are subject to
minor variation of location and extent pending final engineering design details.
Funding for acquisition of the real property rights is available in the project
account 08 -530 -9627, Garden City Greenway.
Permanent easements of variable length and width are required to
accommodate construction activities and will affect three (3) properties in the
general vicinity identified above. The City may also need to acquire various
other property rights involving the properties listed below and other properties
which have not yet been identified for this project. The properties that have
been identified so far are as follows:
Tax Map
Parcel
Number
Address
Owner
Required Property
Rights
4360408
0 Stratton Ave, SE
Jimmy and Muriel Reynolds
Permanent Easement
4360201
1324 Rose Ave, SE
Amy Dodson Francisco
Permanent Easement
4360601
0 Mt Pleasant Blvd, SE
Western Virginia Water Authority
Permanent Easement
If unsuccessful in acquiring the property rights listed above by negotiation, City
staff may return to City Council and recommend acquiring such property rights,
that were not able to be obtained by negotiation between the parties, by
eminent domain.
Recommended Action:
Authorize the acquisition of any real property rights needed to construct the
final segment for Garden City Greenway Trail Project, including but not limited
to the specific property rights identified in this Agenda Report, by negotiation
and execution of the appropriate acquisition documents by the City Manager,
such documents to be approved as to form by the City Attorney.
3 ----- --- t ------ - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chinch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1'elepLmte: (5411)853 -2541
fox: (540) 853 -1145
11141ANIE M. MOON REYNOLDS, MMC
City ('lei k
December 8, 2015
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
('ECEI.IA F. M( COY
Deputy City Clerk
CECELIA 1. WI:DD, ('hl('
Assistant Depnly City Clerk
I am enclosing copy of Resolution No. 40407 - 120715 closing certain City offices
Thursday, December 24, 2015 and providing for additional holiday leave for all City
Employees.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 7, 2015; and is in full force and effect upon
its passage.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk of the Circuit Court
The Honorable Donald S. Caldwell, Commonwealth Attorney
The Honorable Evelyn Powers, Treasurer
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Tim Allen, Sheriff
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Barbara A. Dameron, Director of Finance
Jody Lawson, Administrator, Payroll and Collections
Sherman M. Stovall, Assistant City Manager for Operations
Michelle Vineyard, Director, Human Resources
IN'rilE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 2015
No. 40407 - 120715.
A RESOLUTION closing certain City offices Thursday, December 24, 2015, and providing
for additional holiday leave for all City employees.
BE IT RESOLVED by the Council of the City of Roanoke that
City offices that are not engaged in performing emergency services or other necessary
and essential services of the City shall be closed Thursday, December 24, 2015.
2. City personnel who are not engaged in performing emergency services or other
necessary and essential services for the City shall be excused from work for eight hours Thursday,
December 24, 2015.
3. With respect to emergency service employees and other employees performing
necessary and essential services who cannot for reasons of public health, safety or welfare be excused
from work Thursday, December 24, 2015, such employees, regardless of whether they are scheduled to
work Thursday, December 24, 2015, shall be accorded time off at a later date. Employees of the Fire -
EMS Department working the three platoon system shall receive a total of twelve hours of holiday time
due to their work schedule for this day.
4. Adherence to this resolution shall cause no disruption or cessation of the performance
of any emergency, essential or necessary public service rendered or performed by the City.
ATTEST:
��ity�eric �Y��
i(WensuresU,diday Wine off decoober 2015 -doc
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: December 7, 2015
Subject: Additional Holiday Leave for City Employees
Background:
Currently, Friday, December 25, 2015 and Friday, January 1, 2016 are
scheduled holidays for City of Roanoke employees, with City offices closed.
Providing Thursday, December 24, 2015 as an additional holiday would
recognize the contributions of our employees.
Roanoke County, City of Salem, and the Commonwealth of Virginia plan to close
their respective offices on December 24, 2015.
Considerations:
Emergency employees and other employees performing necessary and essential
services who cannot for reasons of public health, safety, or welfare be excused
from work on December 24, 2015 will be given time off at a later date. The
provision of an additional holiday does not result in an additional cost as
funding is included in the budget for salary and benefit expenses.
Recommended Action:
Adopt the attached resolution approving additional holiday time consisting of
all day on Thursday, December 24, 2015 for all City employees in recognition of
their outstanding service throughout the year.
lri- -- -- -- - - - - --
opher P. Morrill
City Manager
Distribution: Council Appointed Officers
Barbara A. Dameron, Director of Finance
Michele M. Vineyard, Director of Human Resources
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Cllllmb Avcnna, S. W., Snife 456
Roanoke, Virginia 24011 -1536
'Itiepaove: (540)853-2541
Fn: (540)853 -1145
511: PI IAN] I: M. MOON [I IiVNO1.IK MM( L:,uniL rlerk0'mv tokeva. &ov
City Clerk
December 8, 2015
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
CIX EI.IA F. MCCOY
Deputy City Clerk
C'ECUTA1. WHIR, CIVIC
A,,i,Wtt Deputy Qity Clerk
Your report recommending that City Council consider a motion to remand the matter to
the Architectural Review Board for further proceedings and consideration at its meeting
scheduled for January 14, 2016, or as soon thereafter as is practical and convenient for
all interested parties, was before the Council of the City of Roanoke at a regular
meeting on Monday, December 7, 2015.
On motion duly seconded and adopted, with Mayor Bowers abstaining, Council
concurred in the recommendation.
Sincerely,
.Qr,�ai�0°
Stephanie M.
Moon ynolds, MMC
City Clerk
Enclosure
PC: Ricky Mitchell, 436 Walnut Avenue, S. W., Roanoke, Virginia 24016
Christopher P. Morrill, City Manager
Steven J. Talevi, Assistant City Attorney
Parviz Moosavi, Agent, Architectural Review Board
Tina Carr, Secretary, Architectural Review Board
STATEMENT OF CONFLICT OF INTEREST
I, David A. Bowers, state that I have a personal interest in agenda item
7 b. 2 set for the regular session of City Council for Monday, December 7, 2015, at 2:00 p. m.,
or as soon thereafter as the matter may be reached, regarding the remand of the appeal of
^ Y Mgi44n of the Council's decision to affirm the decision of the Architectural Review
Board to deny the request of Mr.'A4to install replacement windows in his home
Ua \tie\\
because I have a personal friendship with Mr. Ma".
Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from
participation in this matter. I announced in open session of Council during the session on
December 7, 2015 that I would refrain from participating in this matter and I did not
participate. 1 also stated that I would file this statement with the City Clerk. I ask that the City
Clerk accept this statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 7'h day of December, 2015.
(Seal)
David A. Bowers
Mayor
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540)8532821
Fax: (540)85336142
BARBARA A. DAMERON
DireeW of E inanre
December 7, 2015
Dear Mayor Bowers and Members of City Council:
ANDREA F. TRENT
AW,Unl Director of Finance
Subject: October FYI Financial Report - City of Roanoke
September FYI Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for
the four months ended October 31, 2015 and Roanoke City Public Schools for the
three months ended September 30, 2015.
General Fund
Through October, FY16 year -to -date revenues were $72.6 million, or 26.7% of the
adopted revenue estimate for the year. Significant tax revenues, such as Personal
Property and Business License taxes are not due until later in the year. Year to date
revenues increased 1.1% or $761,287 compared to the same period in FYI 5. The
increase is primarily due to higher current real estate tax and other local taxes such as
sales, meals and transient occupancy tax revenues.
Through October, expenditures were $98.1 million, or 35.8% of the adopted
expenditure budget for the year. Year -to -date expenditures were down slightly
compared to the prior year but were aligned with current year to date adopted budget
expectations.
Stormwater Utility Fund
Stormwater fee revenue year -to -date as of October 31, 2015 was $2.1 million, or 55.7%
of FYI anticipated revenues. Operating expenses were $666,000, or 15.3% of the
expense budget resulting in an operating gain of $1.4 million. Change in net position
after transfers and contributions was approximately $1.1 million. Stormwater fees are
being charged using a phased -in approach. In FYI 5, which was the first year of
implementing the fee, the approved fee was 30 cents per billing unit of impervious
service. In FYI the approved fee increased to 60 cents per billing unit.
Civic Center Fund
FYI year -to -date change in net position was a loss of $910,000 compared to the
budgeted loss of $990,000. The year -to -date operating revenue through October was
$41,000 lower than the budgeted revenue primarily due to lower than expected ticket
revenue as a result of the timing of events. Correspondingly, operating expenses were
$87,000 lower than budgeted. The operating loss was approximately $47,000 less
than the fiscal year to date budgeted operating loss. The current forecast indicates the
center's performance will be $60,000 better than budget.
Parking Fund
Through October, approximately 33.5% of anticipated operating revenue has been
realized. Operating revenues increased compared to the prior fiscal year due in part to
fee enhancements that became effective July 1 , 2015. Due to the transient nature of
parking customers, it is difficult to isolate the amount of revenue that is directly
related to fee increases. Church Avenue had increased occupancy in addition to an
enhancement in fees. Market Garage revenues declined due to a difference in timing
of payments received for monthly parkers. A reduction in revenue from the Williamson
Lot was due to the sale of that lot in FY201 S. Operating expenses decreased 13.2% or
$120,000. Operating income, before the net decrease of non - operating expenses and
transfers was approximately $384,000. After non - operating expenses and transfers,
the fund's net position was approximately $233,000.
Roanoke City Public Schools
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one -month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through September. The School General Fund amounts as
presented in this report correspond with amounts reported to the School Board on
November 12, 2015.
Revenues.
School Fund revenues increased 1.7% or $595,000 compared to FY15. Revenues
increased due to additional funding received from the City and an increase in state
sales tax revenue.
Exoenditures
School Fund expenditures decreased 8.S% or $3.3 million compared to FYI S. The
decrease was primarily due to the purchase of English textbooks in the prior fiscal
year. Also contributing to the decrease were the tuition costs for the Regional Special
Education Program, which were reported in the general fund last year but were
reported in the Grant Fund in the current year.
Closing
The U.S. economy in October recorded its largest jump in employment this year.
Wages have started to accelerate and the jobless rate declined to 5 percent, a seven -
year low. Increased consumer prices and improved manufacturing production
suggested a well performing economy. The local economy has continued to grow at a
moderate pace in the first four months of FYI compared to the same period last year.
The economic outlook supports views that the Federal Reserve may raise interest rates
in December.
The City's financial performance will continue to be carefully monitored by the various
departments which are involved with oversight of the City's budgeting and financial
processes.
Please contact me with any questions you have on these financial statements.
Sincerely,
Barbara A. Dameron
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue fmm Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Ni epa nmamtal
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE FOUR MONTHS ENDED OCTOBER 31, 2015
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue
Revenue Budget
Budget Manage
$ 109,82].000 $ (69.232,516)
78,120.000 (63,696,520)
1,195,000 (913,798)
1284.00 (1,(164,646)
235,00 (159,140)
69 791,00 (55,321,820)
8,427.000 (6,432,116)
2,520,000 (1049,057)
19,988
652.000 (674,712)
E 2]2.0)0,953 $ 1199,444,3251
Actual
Jul 1 - Oct 31
2015 -2016
$ 40594,464
14,423 680
281,202
219.354
]5,860
14469,180
1,994884
5]0.943
19,988
2,]12
$ 22.US 653
Actual
Percent of
Jul t - Oct 31
FY15 vs FY14
Budget
20142015
Variance
Received
$ 40,190897
1.0%
37.0%
13,411.576
7.5%
18.5%
323,574
(13.1 %)
235%
354,786
(38.2 %)
171%
69,843
86%
323%
14,283,162
1.3%
207%
2.285,163
(11.9 %)
231%
]54.]88
(24.4 %)
22.7%
28,930
(31
1000%
182857
(112.4 %)
(35 %)
S 71,855.376
1.1%
26.7%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Uncommitted
Budget
Balance
$ 15,532,034
$ 9,922,]]6
8,687.182
5]64,582
65,693,078
42.419,136
25,945885
14,502,916
39,265219
28.828,721
10,576,034
6459,229
7,970,675
4189,444
12,718023
3,364,725
7,794.000
52244,510
9,641482
8,042,323
2]3,821,612
$ ,55,]38,383
Actual
Jul 1 - Oo[ 31
2015-2016
$ 5609,258
2,922599
23,2]3 942
11,442969
10,436,498
116,805
3.]81,231
9,351,298
25,549,490
1599159
j 98,003249
Actual
Percent of
Jul 1 -Oct 31
FY15 vs FY14
Budget
2014 -2015
Variance
Obligated
$ 5,243.155
7.0%
36.1%
2,718,985
7.5%
33.6%
25,134,528
(74 %)
35.4%
11 706,229
(22 %)
44.1%
10,897,787
(42 %)
26.6%
4.096,486
05%
389%
3.034,344
24.6%
474%
8446,253
103%
]3.5%
2484],068
2.8%
32.8%
2042.624
(21.] %)
165%
6 98,15),450
(O.1 %)
35.8%
2
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE
STATEMENT OF REVENUES AND EXPENSES
FOR THE FOUR MONTHS ENDED OCTOBER 31, 2015
(UNAUDITED)
FY 2016
Adopted
Budget
FY 2016
FY 2015
Operating Revenues
Stormwater Utility Fees
$ 3,741,985
$ 2,083,256
$ 900,564
Total Operating Revenues
3,741,985
2,083,256
900,564
Operating Expenses
Operating Expenses
4,347,911
665,979
539,469
Total Operating Expenses
4,347,911
665,979
539,469
Operating Income /(Loss)
(605,926)
1,417,277
361,095
Nonoperat' a Reve u s /IExpe ses)
Investment Income
-
1,574
96
Interest Expense
(74,825)
(11,459)
-
Nel Nonoperating Revenues
(74,825)
(9,885)
96
Income /( Loss) Before Transfers and Contributions (680,751)
1,407,392
361,191
Transfers and Contributions
Transfer from General Fund
806,588
-
-
Transfer from Capital Projects Fund
-
-
75,000
Transfer to Debt Service Fund
(421,723)
(259,345)
(161,995)
Net Transfers and Contributions
384,865
(259,345)
(86,995)
Change in Net Position
$ (295,886)
$ 1,148,047
$ 274,196
2
Operating Expenses
Personal Services
CITY OF ROANOKE, VIRGINIA
392,633
394177
Operating Expenses
CIVIC CENTER FUND
1,781,076
1,574,581
COMPARATIVE
STATEMENT OF REVENUES AND EXPENSES
128,332
FOR THE FOUR MONTHS ENDED OCTOBER
31, 2015
315,502
315,502
(UNAUDITED)
Total Operating Expenses
2,704,945
2,617,543
FY 2016
Operating Loss
(818,866)
(772,247)
Budget YTD
FY 2016
FY 2015
Operating Revenues
Investment Income
-
Rentals
$ 1.100,263 $
1.166,799
$ 935,044
Event Expenses
297,368
272,609
317,636
Advertising
215,275
174,008
50,788
Admissions Tax
99,309
104,372
127,751
Facility Surchargefficket Rebate
67,738
51,749
97,003
Commissions
38,283
(1,526)
26,099
Ancillary
33,943
48,916
17,588
Miscellaneous
33,900
28,369
65.971
Total Operating Revenues
1,886,079
1,845,296
1,637,880
Operating Expenses
Personal Services
426,903
392,633
394177
Operating Expenses
1,829,676
1,781,076
1,574,581
Management Fees
132,864
128,332
128,332
Depreciation
315,502
315,502
300,412
Total Operating Expenses
2,704,945
2,617,543
2,397,502
Operating Loss
(818,866)
(772,247)
(759,622)
Nonoperating Revenuesl(Expenses)
Investment Income
-
29,611
32,662
Interest Expense
(170,675)
(167,385)
(179,389)
Net Nonoperating Expenses
(170,675)
(137,774)
(146,727)
Net Loss
(989,541)
(910,021)
(906,349)
Transfers and Contributions
Transfer from General Fund
-
-
Net Transfers and Contributions
Change in Net Position
$ (989,541)
$ (910,021)
$ (906,349)
I
4
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE
FOUR MONTHS ENDED
OCTOBER 31, 2015
(UNAUDITED)
FY 2016
Adopted
FY 2016
Budget
Budget YTD
FY 2016
FY 2015
Desired,, Revenues
Market Garage
$ 448,000
$ 149,333
$ 114,103
S 135,238
Elmwood Park Garage
642,000
214,000
216,661
203,544
Center in the Square Garage
371,000
123,667
137,408
122.021
Church Avenue Garage
675,000
225,000
222,382
20].184
Tower Garage
437,000
145,667
150,624
144.731
Gersten Garage
103,000
34,333
32,881
27,295
Campbell Garage
168,000
56,000
58,138
43.722
-
-
(275)
29.406
Williamson Lot
45,000
15,000
11,623
16.728
Higher Ed Center Lot
Market Lot
39,000
13,000
16,379
15,486
Elmwood Lot
80,000
26,667
33,461
24.878
Warehouse Row Lot
41,000
13,667
11,198
12,650
West ChurchlVMCA Lots
26,000
8,667
8,757
8,757
Off Street Parking Violations (All Locations)
55,000
18,333
22,843
27,697
On Street Parking Violations
365,000
121,667
135,459
1154547
Total Operating Revenues
3,495,000
1,165.001
1,171642
1.134,884
Operating Expenses
Operating Expenses
2,104,445
701482
467.412
587814
Depreciation
961698
320.566
320,566
319.824
Total Operating Expenses
3,066,143
1,022,048
787,978
907,638
Operating lmome
428,857
142.953
383,664
227,246
Nonoperating Revenneig(Exnensesl
Investment Income
-
-
24,628
24,903
Interest Expense
(452,055)
(150,685)
(175,506)
(193.517)
Net Nonoperating Expenses
(452 051
(150,685)
(150 81
(168,614)
Incomel( Loss) Before Transfers and Contributions (23,198)
(7,732)
232,786
58,632
Transfers and Contributions
Capital Contributions
Transfer mm Capital Projects Fund
-
-
-
125 000
Net Transfers and Contributions
125,000
Change in Net Position
$ (23.198)
$ (7732)
$ 232,786
_L 183,632
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED OCTOBER 31, 2015
TO THE DIRECTOR OF FINANCE'.
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31, 2015.
BALANCE AT
BALANCE AT
BALANCE AT
SEPT. 30, 2015
RECEIPTS
DISBURSEMENTS
OCT. 31, 2015
OCT. 31, 2014
CONSOLIDATED FUNDS 77,259,704.19
32,556,978.12
37,375,275.21
72,441,407.10
74,788,648.90
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING OCTOBER 31, 2015. THAT SAID FOREGOING:
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
CASH IN BNC BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BB &T INSURED DEPOSIT MONEY MARKET
BNC PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENT POOL
HRCCC- VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U.S. SECURITIES)
TOTAL
November 18, 2015
22,212.81
18,938,357.39
100.37
834,012.05
1,001,976.01
21,201,614.40
15,057,136.51
3,770,447.48
11,615,550.08
72,441,407.10
EVELYN POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
October 31, 2015
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Total Assets
Liabilities and Net Assets
Liabilities.
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
11
FY 2016 FY 2015
$ 848,513 $ 880,183
384,716,150 394,668,211
$ 385,564,663 $ 395,548,394
$ 2,837,137 $ 2,705,977
8,695 7,952
2,845,832 2,713,929
$ 382,718,831 $ 392,834,465
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE FOUR MONTHS ENDED OCTOBER, 2015
(UNAUDITED)
Additions
Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain(Loss)
Less Investment Expense
Net Investment Gain/(Loss)
Total Additions (Deductions)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance October 31
7
FY 2016 FY 2015
$ 4,316,331
$ 5,218,113
(6,146,958)
(732,115)
1,197,131
1,301,107
(4,949,827)
568,992
163,712
198,383
(5,113,539)
370,609
$ (797,208)
$ 5,588,722
$ 11,276,225 $ 10,754,593
101,076 72,569
11, 377, 301 10, 827,162
(12,174,509) (5,238,440)
394,893,340 398,072,905
$ 382,718,831 $ 392,834,465
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2015
STATEMENT OF REVENUE
(UNAUDITED)
Revenue Source
State, Excluding Sales Tax
Slate Sales Tax
Other Revenue
Transfer from the City of Roanoke
Transfer from Food Service Fund
Total
Current
Revenue
Budget
$ 61,541,560
14,318,974
2,000,000
76,579,200
300 000
$ 154,739,734
Actual
July 1 -Spat 30
2015 -2016
Actual
July 1 -Sept 30
2014-2015
Percent of
Budget
Received
FY15 vs FY14
Variance
$ 12,684,112
3,378,658
451,581
19,448,499
75 000
$ 12,820,457 20.6%
3,275,627 23.6%
636,319 22.6%
18,635,301 25.4%
75 000 25.0%
$ 35,442,704 23.3%
(1.1 %)
3.1%
(29.0 %)
4.4%
0.0%
1.7%
$ 36,037,850
Budget
Obligated
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Note The Food Services and Athletics Funds are not included in this financial statement.
Current
Actual
Actual
Percent of
Expenditures
Instruction
Administration, Attendance and Health
Transportation
Operations and Facilities
Debt Service
Transfer to Athletics Fund
Total
Expenditure
Budget
$ 106,166,244
13,079,666
10,862,050
15,513,119
15,254,124
1700000
$ 162,575,203
July 1 -Spat 30
2015 -2016
July 1 -Sept 30
2014 -2015
Budget
Obligated
FY15 vs FY14
Variance
18,666,159
3,773,558
2,426,576
3,527,815
6,550,539
425,000
$ 21,967,660 17.6%
4,186,039 289%
2,218,788 22.3%
3,664,374 22.7%
6,217,165 42.9%
400,000 250%
$ 38,654,026 21.8%
(15.0 %)
(9.9 %)
9.4%
(3.7 %)
5.4%
6.3%
(8.5 %)
35,369,647
Note The Food Services and Athletics Funds are not included in this financial statement.
7.c.1.
City of Roanoke
Financial Report
Four Months Ended
October 31, 2015
FY16 General Fund Overview
• Through October, FY16 recognized revenues were 26.7% of
adopted revenue estimate. This was an increase of 1.1 %
compared to the same period in FY15.
• Total general property and local taxes were up 2.6 %, or $1.4
million compared to last year. Current real estate tax increased
2.6 %. Lodging and meals taxes posted strong growth, indicating
a continuing recovery of the local economy.
• YTD expenditures were 35.8% of FY16 adopted expenditures,
slightly lower than the same period last year. Expenditures are
aligned with adopted budget expectations
z
5.0
N 4.5
C
O
3.0
1.5
0.0
Sales Tax Growth
FY16 Revenue Estimate $20.5 M
16-
3 Months Ended 9130
■ Prior YTD Actual ❑ YTD Budget ■ YTD Actual
Sales tax revenue increased 3.4% over same period in FY15, and is
4.2% higher than YTD budget.
3
6.0
4.5
N
C
O
3.0
1.5
0.0
Meals Tax
FY16 Revenue Estimate $15.476 M
3 Months Ended 9130
■ Prior YTD ❑ YTD Budget ■ YTD Actual
FY16 revenue is 2.6 % higher than YTD budget. The tax rate increased from
5.0% to 5.5 %, effective July 1, 2015. Adjusting for this, revenues grew 4.9%
over the prior year. 4
2.0
1.5
c
0
1.0
0.5
0.0
Lodging Tax Exceeding
Budget and Prior Year
Ilh-
FY16 Revenue Estimate $4.267 M
4 Months Ended 10/31
■ Prior YTD ❑ YTD Budget ■ YTD Actual
Lodging tax revenue increased 9.0% over FY15, and is 9.8% higher
than budget. 5
50.0
40.0
c 30.0
0
g 20.0
i mil
W1
Personnel (Salary /Benefit) Lapse
Target Actual
4 Months Ended 10131
YTD expenditures are 0.5% or $171 k ahead of target.
0
Children's Services Act (CSA)
2.5
2.0
y 1.5
c
0
1.0
0.5
No �O
FY 2015 Actual FY 2016 Actual Target
4 Months Ended 10/31
YTD expenses are 22.4% or $502k below target of $2.2M.
Residential Juvenile Detention
Target Actual
4 Months Ended 10131
YTD expenses are 22.2% or $66k above target of
$207.5k.
8
400
300
m
200
L
100
~
0
Target Actual
4 Months Ended 10131
YTD expenses are 22.2% or $66k above target of
$207.5k.
8
Solid Waste Tipping Fees
800
N
c 800
R
N
3
r 400
F
200
0
Target Actual
4 Months Ended 10/31
YTD costs are 3.6% or $26k below target of $738K.
9
m 400
9
C
N
'0 200
0
H
I
Motor Fuel Expenses
Target
4 Months Ended 10/31
Actual
YTD expenses are 9.3% or $29K above a non - seasonally
adjusted target of $31 OK.
10
City Performance Stable
Through October
• Total revenues through October were 1.1 % higher than the prior
year. Current real estate tax and several local taxes
demonstrated solid growth.
• YTD expenditures are aligned with adopted budget expectations.
• In October, the national unemployment rate dropped to 5.0 %, a
seven -year low. US wage growth started to accelerate and the
labor market continued to improve.
• The increase in US consumer prices, the rise in manufacturing
output and robust hiring in October suggested a well performing
economy, which may bolster an interest rate hike in the December
Federal Reserve meeting.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone (540)85 3-2541
Fax: (540)951 -1145
ti rEP11AN1E M1t. MOON REYNOLDS, hIMC E -mail: d"140.anoke1a.10y
City Clerk
December 8, 2015
Bill Hume
301 6" Street, S. W.
Roanoke, Virginia 24016
CECELIA F. MCCOY
Deputy City Clttk
CECELIAT. WEDD, CMC
Assistant Deputy City Clerk
Dear Mr. Hume:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 2015, you were appointed to replace Derek Cundiff as a Registered
Architect member of the Architectural Review Board for a term of office ending
October 1, 2019.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Bill Hume
December 8, 2015
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Registered Architect
member of the Architectural Review Board.
Sincerely,
_i �V) '�
Stephanie M. Moo MC
City Clerk
Enclosures
PC: Tina Carr, Secretary, Architectural Review Board, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the seventh day of December 2015, BILL HUME was
appointed as a Registered Architect member of the Architectural Review Board for a
term of office ending October 1, 2019.
Given under my hand and the Seal of the City of Roanoke this eighth day of
December 2015.
nrnz/
City
Michael Woolwine
4024 Norwood Street, S. W.
Roanoke, Virginia 24018
Dear Mr. Woolwine:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 2015, you were reappointed as a member of the Board of Zoning Appeals
for a three -year term of office commencing January 1, 2016 and ending December 31,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely,
Stephanie M. Moon Reyn Ids, MMC
City Clerk
SMM:ctw
Enclosures
PC: Tina Carr, Secretary, Board of Zoning Appeals
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chinch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
I'ek,lnnc (5411)853 -2541
Fur: (541))853 -1145
S"ILPIIANIE M. MOON REYNOLDS, MMC t; nmil: elerk(n rpmmkevu'X °°
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
December 8, 2015
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Michael Woolwine
4024 Norwood Street, S. W.
Roanoke, Virginia 24018
Dear Mr. Woolwine:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 2015, you were reappointed as a member of the Board of Zoning Appeals
for a three -year term of office commencing January 1, 2016 and ending December 31,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely,
Stephanie M. Moon Reyn Ids, MMC
City Clerk
SMM:ctw
Enclosures
PC: Tina Carr, Secretary, Board of Zoning Appeals
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the seventh day of December 2015, MICHAEL
WOOLWINE was reappointed as a member of the Board of Zoning Appeals for a three-
year term of office commencing January 1, 2016 and ending December 31, 2018.
Given under my hand and the Seal of the City of Roanoke this eighth day of
December 2015.
U4 � -X'n .�� h�
City Clerk
S "I'EPI IAN IE M. MOON REYNOLDS, N1 N1
City Clerk
Marcus Huffman
306 Timothy Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. Huffman:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Churell Avenue, S. W., Sidle 456
Roanoke, Virginia 24011 -1536
'141ephmse: (S,10)853-2541
Eat: (540)853 -1145
1. linnuil: elelAL+'roxnokevx . gor
December 8, 2015
CF,CELIA F. MCCOV
Beptt y City Clerk
CECELIA 1. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 2015, you were reappointed as a member of the Board of Zoning Appeals
for a three -year term of office commencing January 1, 2016 and ending December 31,
2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely, �p
no-eu
Stephanie M. Moon R ynolds, C
City Clerk
SMM:ctw
Enclosures
pc: Tina Carr, Secretary, Board of Zoning Appeals
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the seventh day of December 2015, MARCUS HUFFMAN
was reappointed as a member of the Board of Zoning Appeals for a three -year term of
office commencing January 1, 2016 and ending December 31, 2018.
Given under my hand and the Seal of the City of Roanoke this eighth day of
December 2015.
city CI
cY CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church AVCnnc, S. W., Suite 456
Roanoke, Vh ginin 24011 -1536
'Telephone: (5411)853-2541
Fav: (5411) 953 -1145
.S '1'LPIIANIEM. MOON REYNOLDS, MM(' L-nuil: clerk(n4'oannkev.,..1
City Clerk
December 8, 2015
Lew Bishop
3507 Dogwood Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Bishop:
('L('LLIA F. MC('OV
Depnly City Clm k
('L(FLIA'1'. WEBB, C'M('
Aalelmn Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 2015, you were appointed to replace Daniel Karnes as a City
representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a
three -year term of office commencing January 1, 2016 and ending December 31, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City representative
to the Blue Ridge Behavioral Healthcare, Board of Directors.
Sincerely,
m.
Stephanie M. Moon Re old
City Clerk
SMM:ctw
Enclosures
PC: Betsy Walker, Blue Ridge Behavioral Healthcare, 301 Elm Avenue, S. W.,
Roanoke, Virginia 24016 -4001
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the seventh day of December 2015, LEW BISHOP was
appointed to replace Daniel Karnes as a City representative to the Blue Ridge
Behavioral Healthcare, Board of Directors, for a three -year term of office commencing
January 1, 2016 and ending December 31, 2018.
Given under my hand and the Seal of the City of Roanoke this eighth day of
December 2015.
\/ter` .ti. Im•r(,� Ilan
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'telephone: (540)653 -2541
Fnx: (540) 853 -1145
S I'LPl1ANI li M. MOON REYNOLDS, MMC E -anvil: elm'k(u�ronnokevn.gov
City Clerk
December 8, 2015
Cindy L. McFall
1224 Franklin Road, S. W., #4
Roanoke, Virginia 24016
Dear Ms. McFall:
CECELIA F. M('('OY
Deputy City Clerk
CP,CIMA'r. WEDD, CMC
Ave'islant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 2015, you were reappointed as the City of Roanoke's representative to the
Local Office on Aging Advisory Council for a one - yearterm of office commencing March 1,
2016, and ending February 28, 2017.
Enclosed you will find a Certificate of your reapnointmentand an Oath or Affirmation
of Office which must be administered bV a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required 'Yo read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as its representative to the Local Office
on Aging Advisory Council.
Sincerely,
ry-
Stephanie Moon Reyno s, MM
City Clerk
SMR:ctw
Enclosures
pc: Susan Williams, Director, Local Office on Aging, P. O. Box 14205, Roanoke,
Virginia 24038
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of December 2015, Cindy L. McFall was
reappointed as the City of Roanoke's representative to the Local Office on Aging Advisory
Council for a one -year term of office commencing March 1, 2016, and ending February 28,
2017.
Given under my hand and the Seal of the City of Roanoke this eighth day of
December 2015.
City lerk