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HomeMy WebLinkAboutCouncil Actions 12-21-15LEA 40408 - 122115 ROANOKE CITY COUNCIL REGULAR SESSION DECEMBER 21, 2015 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All present. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. The Mayor called for a moment of silence in memory of Alphonzo L. Holland, Sr., 2003 Citizen of the Year and longtime City resident who passed on Saturday, December 12. Instructed the City Attorney to prepare the appropriate measure for adoption at a future Council Meeting. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, December 24 at 7:00 p.m., and Saturday, December 26 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIORTO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON, CITY COUNCIL AGENDAS. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDNIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL - APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853.2541, OR ACCESS THE CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: BUILDING AND FIRE CODE OF APPEALS /AT -LARGE — TWO VACANCIES UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016 THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018 CITY OF ROANOKE FINANCE BOARD — ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016 PARKS AND RECREATION ADVISORY BOARD — TWO VACANCIES UNEXPIRED TERMS OF OFFICE ENDING MARCH 31, 2016 AND MARCH 31, 2017 ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION — ONE VACANCY THREE -YEAR TERM OF OFFICE ROANOKE VALLEY RESOURCE AUTHORITY — ONE VACANCY FOUR -YEAR TERM OF OFFICE 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution naming David Stewart Wiley as the 2015 Citizen of the Year. Adopted Resolution No. 40408- 122115. The Mayor presented a ceremonial copy of the resolution to Mr. Wiley and his family in attendance. Recognition of the Office of Communications on receipt of two Summit Awards received from the PRSA Blue Ridge Chapter. The Mayor presented the two Summit Awards to Melinda Mayo, Communication and Media Officer and Timothy Martin, Communication and Media Coordinator. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely appeared before the Council. 4. CONSENT AGENDA: (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to one request for Closed Meeting from the City Manager. C -1 Minutes of the regular meeting of Council held on Monday, July 20, 2015. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuantto Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 Reports of qualification of the following individuals: The Honorable Jacqueline Talevi as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office ending June 30, 2017; Wilton C. Kennedy as a member of the Human Services Advisory board for a four -year term of office ending November 30, 2019; Susan Egbert as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2017; Paula Page Williams as a Director of the Economic Development Authority for a term of office commencing November 16, 2015 and ending October 20, 2017; and The Reverend Timothy Harvey as a member (Public) of the youth Services Citizen Board to fill the unexpired term of office of Lorena Wilson ending June 30, 2018. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance of a donation of 18 tracts of land affronting Peters Creek Road, N. W., to the City of Roanoke from DAC, LLC, to improve water quality and flood control for downstream properties. Adopted Ordinance No. 40409- 122115 (7 -0). COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Holiday Schedule in Effect for Solid Waste, Recycling Collection • City offices will be closed on Thursday and Friday, December 24 and 25, for the Christmas holidays. • As a result, all residents and business owners are asked to set out their trash, bulk, and large piles of brush one day in advance. • Likewise, residents and businesses with B week recycling service are asked to set out their recycling carts one day in advance. • For more information, call (540) 853 -2000, option 1. Roanoke 100 -Miler Program • Registration is currently underway for the annual Roanoke 100 - Miler. • This program, created by the Parks and Recreation Department, is a community active - living campaign that challenges people to walk, run, hike, pedal, paddle, or exercise their way to 100 miles (or more) in 100 days. • Miles must be human - powered • Dogs can participate in the program with their owners. • Each year, more than 1,000 people participate in this program. • The official start to the 2016 Roanoke 100 -Miler is January 7. The challenge will end on April 15. • More information is available at www.ROanoke100Miler.com Guns N Hoses Hockey • Coming to the Berglund Center Coliseum on Saturday, January 16, at 6:00 P. M. • Guns and Hoses is an annual charity ice hockey tournament to benefit the Muscular Dystrophy Association. • Each year, Roanoke -area firefighters (the "Hoses ") take on a team of Roanoke -area police officers and law enforcement personnel (the "Guns "). • During the last 10 years, Roanoke's Guns and Hoses has raised more than $133,000 for the MDA, and more than 33,000 people have attended the games. • Ticket and parking information is available online at www.theberglundcenter.com Implementing LEAN: Operational Excellence for Local Government • The City of Roanoke is partnering with Virginia Tech to deliverthis dynamic process improvement conference. • This event will be held March 3 - 4, 2016, at Hotel Roanoke. • Focus will be on government partnership with Virginia Tech. • Speakers will share the LEAN process with other local governments from around the country. • We hope this will become an annual event. • Virginia Tech is considering creation of an academy for LEAN, and to become a center for LEAN training. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40410- 122115 (7 -0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and /or comments by the Mayor and Members of City Council. Council reaffirmed its commitment as set forth in the proclamation dated February 17, 2015, embracing Welcoming America's principles. The CityAttomey was instructed to prepare a Resolution endorsing the principles of Welcoming America for adoption at the 7:00 p.m. session b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 12. RECESSED - 3:00 P.M. THE COUNCIL MEETING WAS RECESSED UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION DECEMBER 21, 2015 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All present. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States ofAmericawas led by Mayor Bowers. Welcome. Mayor Bowers. CERTIFICATION OF CLOSED MEETING. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, December 24 at 7:00 p.m., and Saturday, December 26 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. A. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution memorializing the late Roy C. Kinsey, Jr., one of the creators of the Mill Mountain Star. Adopted Resolution No. 40411- 122115 (7 -0). The Mayor presented a ceremonial copy of the resolution to Mary Link, daughter of Mr. Kinsey and the family in attendance. B. PUBLIC HEARINGS: Request of Roanoke Community Garden Association, Inc., fordesignation of its real property located at 1718 Salem Avenue, S. W., 0 Salem Avenue, S. W., 712 Patterson Avenue, S. W., and 0 Campbell Avenue, S. W., as exempt from taxation. Mark Powell, Director, Spokesperson. Adopted Ordinance No. 40412. 122115(7 -0). C. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. D. OTHER BUSINESS: Adopted Resolution No. 40413- 122115 endorsing the principles of Welcoming America as articulated in its Welcoming Cities and Counties Project; and reaffirming the commitments of the City of Roanoke to foster a welcoming environment for all individuals regardless of race, ethnicity or place of origin, and to help unite our community and ensure that all are welcome. (7 -0). E. ADJOURNED - 7:26 P.M. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Cit., ch Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (5411)853-2541 Fna: (5411)8534145 S" I LPDANIE M. MOON REYNOLDS, MMC Entail: cle,'k(u�ronnokevn.Rm' City Clerk December 23, 2015 Reverend Kenneth P. Lane Trinity Lutheran Church 4040 Williamson Road, N. W. Roanoke, Virginia 24012 Dear Reverend Lane: ('ECELIA F. MCCOY Deputy City Clerk C'ECELIA T. W E,BB, CIVIC &,Wnnl Deputy City Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, December 21, 2015. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sinceil `Cecelia T. Webb, CMC Assistant Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 '1'dcpLnnm (540) X53 -2541 Fax: (5411)853 -1145 61'L:PI IAN If M. MOON REYNOLDS, MMC f.mviL dcr W1rt,nnukr%n.gue City Clerk December 23, 2015 Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: CE( CIA f. DC CCTV Depaly City Clerk CU(FIA A'1'. WEBB, CDC Assistant Depniy City Clerk At the regular meeting of the Council of the City of Roanoke held on Monday, December 21, 2015, the City Attorney was instructed to prepare the appropriate measure memorializing the late Alphonzo L. Holland, Sr., for presentation to the Holland family at a future Council. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Melinda Mayo, Communications and Media Officer December 22, 2015 Teresa McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: This is to advise you that Wilton C. Kennedy has qualified as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2019. Sincerely, bMRR &(� Stephanie M. Moo�ynold T1 City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 _ Roanoke, Virginia 24011 -1536 Telephmie: (540) 853 -841 Nix: (540) 853-1145 .STEPIIANIE M. MOON REYNOLDS, MMC E -rail: elerl O)toanokeva.gov CECELIA "SUSIE" MCCOV City Clerk Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk December 22, 2015 Teresa McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: This is to advise you that Wilton C. Kennedy has qualified as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2019. Sincerely, bMRR &(� Stephanie M. Moo�ynold T1 City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Wilton C. Kennedy, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Human Services Advisory Board for a four -year term of office ending November 30, 2019 according to the best of my ability. So help me God. WILTON C. K NI EDY The foregoing oath of office /. was taken, sworn to, a bscribed before me by Wilton C. Kennedy this _° day of 15. Brenda /S� Hamilton, [Clerk / of the ! Circuit `Court a" / /la�i�uR /• _(��i Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephmm: (540) 853 -2541 Fax: (540) 853 -1145 S I'ENDANIE M. MOON REYNOLDS, MMC E -mail: clerlueyrmpletyugm, CECELIA "SUSIE" MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk December 22, 2015 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: This is to advise you that Susan Egbert has qualified as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2017. Sincerely, ((uu�\\ Stephanie M. nold\\ MM City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Susan Egbert, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2017, according to the best of my ability. So help me God. Susan Egbert The foregoing oath oo1f� office was taken, sworn to, and subscribed before me by Susan Egbert thi �. --day of �2015. Brenda S. Hamilton, Clerk of the Circuit Court December 22, 2015 Harwell M. Darby, Jr., Secretary Economic Development Authority Glenn, Feldmann, Darby and Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Darby: This is to advise you that Paula Page Williams has qualified as a Director of the Economic Development Authority for a term of office commencing November 17, 2015 and ending October 20, 2017. Sincerely, Stephanie M. Moon Re Ids, MC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 Sa'EYIIANIE M. MOON REYNOLDS, MMC E -mail: e1m1k(a)rpmm1ev2.gov CECELIA'SUSIE "MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Asshunt Deputy City Clerk December 22, 2015 Harwell M. Darby, Jr., Secretary Economic Development Authority Glenn, Feldmann, Darby and Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Darby: This is to advise you that Paula Page Williams has qualified as a Director of the Economic Development Authority for a term of office commencing November 17, 2015 and ending October 20, 2017. Sincerely, Stephanie M. Moon Re Ids, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Paula Page Williams, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Economic Development Authority for a term of office commencing November 17, 2015, and ending October 20, 2017, according to the best of my ability. So help me God. AULA PAGE WILLIAMS The foregoing oath of 0 ce was taken, worn to, and subscribed before me by Paula Page Williams this ,r dayof2015. Brenda S. Hamilton, Clerk of the Circuit Court By CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephm,e: (540) 853 -2541 Fax: (540)8511145 STEPHANIE M. MOON REYNOLDS, MMC E-mail: elerk( -r am&eva.gov CECELIA "SUSIE" MCCOY City Clerk Details City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk December 22, 2015 Aisha Johnson Assistant to the City Manager Roanoke, Virginia Dear Ms. Johnson: This is to advise you that Reverend Timothy Harvey has qualified as a member of the Youth Services Citizen Board to fill the unexpired term of office of Lorena Wilson ending June 30, 2018. Sincerely, te�MooMynol MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Reverend Timothy Harvey, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Public) of the Youth Services Citizen Board to fill the unexpired term of office of Lorene Wilson ending June 30, 2018, according to the best of my ability. So help me God. REVEREND TIMOTHY HARVE- The foregoing oath of office was taken, es'worn to, and subscribed before me by Reverend Timothy Harvey this 2�day of i'VOdembd 2015. Brenda S. Hamilton, Clerk of the Circuit Court December 22, 2015 Beth Lipes, Director Court - Community Corrections 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Lipes: This is to advise you that Jacqueline Talevi has qualified as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office ending June 30, 2017. Sincerely, Ate Stephanie Moon old City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 -' Roanoke, Virginia 24011 -1536 Telephone: (540) 8541 Fa.: (540) 89 -1145 S'1'EPIIANIE M. MOON REYNOLDS, MMC E -mnl: derkoroenokeva.gov CECEI,IA "SUSIE "MCCOV City Clerk Deputy City Clerk CECELIA T. W EBB, CHIC Assistant Deputy City Clerk December 22, 2015 Beth Lipes, Director Court - Community Corrections 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Lipes: This is to advise you that Jacqueline Talevi has qualified as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office ending June 30, 2017. Sincerely, Ate Stephanie Moon old City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jacqueline Talevi, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office ending June 30, 2017, according to the best of my ability. So help me God. Ja ueline Talevi The foregoing oath of office was taken, sworn to, and subscribed before me by Jacqueline Talevi this j f -day of 2015. Brenda S. Hamilton, Clerk of the Circuit Court � JLP.�10��iZ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of December, 2015. No. 40408 - 122115. A RESOLUTION naming and honoring David Stewart Wiley, Music Director and Conductor of the Roanoke Symphony Orchestra, as the City of Roanoke's 2015 Citizen of the Year. WHEREAS, Mr. Wiley holds a Doctor and Master of Music in Conducting from Indiana University, Bloomington, Indiana; a degree in Piano Performance with honors from the New England Conservatory of Music, Boston, Massachusetts; and a degree in Religion, Summa Cum Laude, from Tufts University, Medford, Massachusetts; WHEREAS, Mr. Wiley began his position as Music Director and Conductor of the Roanoke Symphony Orchestra in 1996 and is celebrating his 20o season with the Roanoke Symphony Orchestra; WHEREAS, Mr. Wiley also serves as Music Director and Conductor of New York's Long Island Philharmonic, and has conducted such distinguished symphonies as Atlanta, Boston, Buffalo, Cincinnati, San Francisco, Milwaukee, Indianapolis, Minnesota, Saint Louis, Oregon, Honolulu, and Utah, along with symphony orchestras in most of the Stales; WHEREAS, Mr. Wiley's summer engagements include the Aspen Music Festival, Brevard Music Center, Garth Newel, Wintergreen, Park City, Minnesota Orchestra Summerfest, Sitka (Alaska) and Prince Albert (Hawaii) summer music festivals; WHEREAS, before coming to Roanoke, Mr. Wiley served as Assistant Conductor of the Minnesota Orchestra and the Indianapolis Symphony Orchestra; WHEREAS, from 1999 until 2006, Mr. Wiley was the Artistic Director and Conductor of the Wintergreen Summer Music Festival, where he founded the festival orchestra, created the academy, and led the festival to remarkable artistic growth in seven years; WHEREAS, as a solo pianist, Mr. Wiley has performed with numerous major orchestras throughout the United States including Minnesota, Indianapolis, Oregon, Honolulu, Wheeling, and West Virginia, and has performed major concerti written by composers from the Baroque to Contemporary periods of music, often conducting from the piano; WHEREAS, Mr. Wiley has appeared as both a jazz and classical pianist in Boston's Symphony Hall, and in recital and chamber music appearances throughout the United States as well as in China, Russia, Romania, Germany, Hungary, Italy, the Czech Republic, and Bulgaria; WHEREAS, Mr. Wiley has received numerous awards in recognition of his accomplishments in music, including the Aspin Conducting Prize, the Distinguished Educator Award from Yale University, and a Conducting Fellowship at Tanglewood; WHEREAS, Mr. Wiley has devoted his time and efforts to support and enhance the Roanoke community through his commitment to music education throughout Roanoke by working with schools, arts organizations and other civic institutions to bring the joy and beauty of classical music to residents throughout the Roanoke Valley; WHEREAS, Mr. Wiley was honored by the Roanoke Branch NAACP as Citizen of the Year in the Arts, for his work to bring classical music to youth in our minority communities; WHEREAS, Mr. Wiley and his family demonstrate their leadership and commitment as citizens of the Roanoke community through their service to numerous community organizations and programs throughout the region, including the JDRF Foundation, the Rescue Mission, Roanoke Valley Reads, Kirk Family YMCA, Temple Emmanuel, and Christ Lutheran Church; and WHEREAS, through his art and his service to his community, Mr. Wiley has demonstrated his commitment to make the City of Roanoke a better place in which to live, work, grow, and enjoy. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows; 1. Council recognizes, commends, and app lauds David Stewart Wiley as the 2015 City of Roanoke Citizen of the Year for his many contributions and services to the to his community to enhance and improve the special quality of life in Roanoke. 2. Council reiterates its commendations first made to David Stewart Wiley by Mayor David A. Bowers prior to the 2015 Roanoke Symphony Orchestra Holiday Concert held at the Salem Civic Center on December 4, 2015. 3. The City Clerk is directed to forward an attested copy of this Resolution to David Stewart Wiley. ATTEST. ' /� t qjw.u.t. v�mi Stephanie M=en R olds, City Clerk APPROVED David A. Bowers Mayor QCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 21, 2015 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N.W., bearing Official Tax Map No. 2430601, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to g2.2 -371 1 .A.3, Code of Virginia (1950), as amended. jW� Christopher P. Morrill City Manager Distribution: Council Appointed Officers CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ChI t ch Avcnne, 4. W„ Suite 456 Roanoke, Virginia 24011 -1536 'I'elepaane: (541))853-2541 Fit,: (5411)853 -1145 5'I FPI IAN[ I! M. MOON RI(VNOLDA, MM(. Ii -nwll: clerk( 1.i1n.kovu.gnv ('ily Clerk ('NepntAF. (leik Depnly City ('lerk (M ' LIA 1. WEBB, CMC A,wixlnnt Dcpaly City Clerk December 23, 2015 Nancy Alcorn Managing Member DAC, L.L.C. 1890 Greenbrier Circle Blacksburg, Virginia 24060 Dear Ms. Alcorn: I am enclosing an attested copy of Ordinance No. 40409- 122115 authorizing the City's acceptance of a certain donation and conveyance of property located in the North Peters Creek Road area from DAC, L.L.C., to the City of Roanoke, Virginia, for the benefit of the City's Storm Water Management System; authorizing the City Manager to execute the deed and any other necessary documents, subject to satisfactory title reports that confirm that DAC, L.L.C. is the owner of all such parcels, free and clear of all encumbrances other than those easements and restrictions of record acceptable to the City Manager and City Attorney, to accept the conveyance of property; expressing appreciation to DAC, L.L.C. for the donation of the land. On behalf of Roanoke City Council and the citizens of the City of Roanoke, I wish to express the City's appreciation for your generous donation of the properties for the benefit of the City's Storm Water Management System as above - described. Nancy Alcorn December 23, 2015 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 7, 2015, and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, Mt C City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Dwayne D'Ardenne, Stormwater Manager 1 � IN THE COUNCIL OFTHE. CITY OF ROANORF:, VIRGINIA The 21st day of December, 2015. No. 40409 - 122115. AN ORDINANCE authorizing the City's acceptance of a certain donation and conveyance of property located in the North Peters Creek Road area from DAC, L.L.0 -, to the City of Roanoke, Virginia, for the benefit of the City's Storm Water Management System; authorizing the City Manager to execute the deed and any other necessary documents, subject to satisfactory title reports that confirm that DAC, L.L.C. is the owner of all such parcels, free and clear of all encumbrances other than those easements and restrictions of record acceptable to the City Manager and City Attorney, to accept the conveyance of property; expressing appreciation to DAC, L.L.C. for the donation of the land; and dispensing with the second reading of this Ordinance by title. WHEREAS, the City of Roanoke is desirous of acquiring certain properties, which would benefit the City's Storm Water Management System and could be used to modify and improve water quality and flood control for downstream properties in a section of Peters Creek Road, N.W., and DAC, L.L.C. has offered to donate to the City certain properties at this location, as a gift to the City of Roanoke that have an aggregate assessed value of $462,000; and WHEREAS, pursuant to Section 2 -263, Code of the City of Roanoke (1979), as amended, the City Manager may accept a gift in excess of $5,000 only after adoption of an ordinance or resolution by City Council. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized to accept the donation of those parcels set out and identified in the City Council Agenda Report dated December 21, 2015, upon certain terms and conditions including receipt of satisfactory title reports that confirm that DAC, L.L.C, is the owner of such parcels froc and clear of all Bens and encumbrances other that those casements and restrictions of record acceptable to the City Manager and the City Attorney, from DAC, L.L.C., for the benefit of the City's Storm Water Management System. 2. The City Manager is authorized to execute, in a form approved by the City Attorney, the necessary documents to accept the conveyance of the fee simple interest of those parcels set out and identified in the above mentioned Agenda Report, upon certain terns and conditions including the condition regarding the receipt of satisfactory title reports, from DAC, L.L.C., for the benefit of the City's Storm Water Management System. 3. Pursuant to Section 2 -265, Code of the City of Roanoke (1979), as amended, DAC, L.L.C. is responsible for establishing the value of this donation. 4. This Council expresses its appreciation to DAC, L.L.C. for its generous donation of these properties. 5. The City Clerk is directed to send an attested copy of this ordinance to DAC, L.L.C. 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: e rCity Cle k.� 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 21, 2015 Subject: Donation of Peters Creek Road, NW Properties from DAC, L.L.C. to City of Roanoke Background: The owners of several parcels of property located in the North Peters Creek area, DAC, L.L.C., have offered to donate to the City 18 parcels containing approximately 12.62 acres of land. The assessed value of the land is $462,000. The property, identified as Official Tax Nos. 6120417X, 6120443X, 6120418 through and including 6120429, and 6120439 through and including 6120442, fronts and adjoins Peters Creek Road, NW, near and including where the east and west forks of Peters Creek merge (see Exhibit A). The acquisition of these parcels will benefit the City's Storm Water Management system and could be modified to improve water quality and flood control for downstream properties. In accordance with City's Revised Environmental Policy Relating to the Acquisition of Real Property adopted by City Council on October 23, 2008, by Resolution No. 38256- 102308, a satisfactory environmental assessment has been completed. Acceptance of these parcels will create no significant operational or maintenance costs to the City. Acceptance of title to these parcels is subject to receipt of satisfactory title reports for these parcels. DAC, L.L.C. wishes to donate the following properties to the City as a gift for the City's use and benefit. Property Owner Tax Map No Property Address DAC, L.L.C. 6120417X 0 Peters Creek Road DAC, L.L.C. 6120443X 0 Peters Creek Road DAC, L.L.C. 6120418 0 Peters Creek Road DAC, L.L.C. 6120419 0 Peters Creek Road DAC, L.L.C. 6120420 0 Peters Creek Road DAC, L.L.C. 6120421 0 Peters Creek Road DAC, L.L.C. 6120422 0 Peters Creek Road DAC, L.L.C. 6120423 0 Peters Creek Road DAC, L.L.C. 6120424 0 Peters Creek Road DAC, L.L.C. 6120425 0 Peters Creek Road DAC, L.L.C. 6120426 0 Peters Creek Road DAC, L.L.C. 6120427 0 Peters Creek Road DAC, L.L.C. 6120428 0 Peters Creek Road DAC, L.L.C. 6120429 0 Peters Creek Road DAC, L.L.C. 6120439 0 Peters Creek Road DAC, L.L.C. 6120440 0 Peters Creek Road DAC, L.L.C. 6120441 0 Peters Creek Road DAC, L.L.C. 6120442 0 Peters Creek Road DAC, L.L.C., is proposing upon transfer of title that the gift value of the 18 tracts of land be equal to the City of Roanoke's Official Tax Assessed Value of these properties, which is $462,000. Pursuant to Section 2 -265, Code of the City of Roanoke (1979), as amended, DAC, L.L.C. is solely responsible for establishing the value of this donation. Considerations: These parcels are in the Peters Creek watershed that will ultimately be used to achieve three Stormwater Utility goals: I. Minimize watershed hazard to public health, safety, and property by constructing a Capital Improvement Program (CIP) project that would both mitigate downstream flood hazards and improve downstream water quality. II. Connect citizens, businesses, students, and other stakeholders to the Peters Creek watershed by engaging the community in the CIP project design. III. Maximize watershed resiliency and sustainability by designing the CIP project to: .Increase the capacity of the existing floodplain volume. -increase the size and diversity of the existing riparian buffer. .Better balance the downstream rainfall /runoff water balance. Pursuant to Section 2 -263, Code of the City of Roanoke (1979), as amended, the City Manager may accept a gift that is in excess of $5,000 only after adoption of an ordinance by City Council that authorizes the acceptance of the gift. Recommended Action: Authorize the City Manager to execute the deeds and any other necessary documents, subject to satisfactory titles for each of the parcels, and accept the donation of property identified by Official Tax Nos. 6120417X, 6120443X, 6120418 through and including 6120429, and 6120439 and through and including 6120442, with all such documents to be approved as to form by the City Attorney. Said property rights may be accepted following satisfactory title reports, as determined by the City Manager and the City Attorney. O04V t? " Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Cassandra L. Turner, Economic Development Specialist prr IL A fi p"AWA December 23, 2015 Cindy Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40410 - 122115 appropriating funds from the Federal Government for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 21, 2015; and is in full force and effect upon its passage. Sincerely, �rkl Stephanie M. Moon Holds, MC City Clerk Enclosure PC: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chmrh Avenue, S. W., Sui[c 456 Roanoke, Virginia 24011 -15$6 'rcicplionr: (5411)851.2541 Env: (540)8511145 %'I'EPIIANIE M. MOON REYNOLDS, MAI( CFCN.LIA F. MCCOY ('ily Clerk Depnly ('ity Clerk ('IX ELIA 4. WEBB, CM(' ASAA.1, Deputy City Clerk December 23, 2015 Cindy Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40410 - 122115 appropriating funds from the Federal Government for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 21, 2015; and is in full force and effect upon its passage. Sincerely, �rkl Stephanie M. Moon Holds, MC City Clerk Enclosure PC: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of December, 2015. No. 40410 - 122115. AN ORDINANCE to appropriate funding from the Federal Government for various educational programs, amending and reordaining certain sections of the 2015 -2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Instructional Supplies 302 -110- 0000- 10]0-134K- 61100- 46614 -9 -09 $ 1,500 Traval 302 - 110 -0000- 10]0 -134K- 61100- 45551 -9 -08 500 Revenues Federal Grant Receipts 302 - 000 -0000- 0000 -134K- 00000- 38013 -0 -00 $ 2,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CClerk� ROANOKE CITY PUBLIC SCHOOLS December 21, 2015 Sincerely, (� Cindy H. Poulton Clerk PC: Dan Callaghan School Board The Honorable David Bowers, Mayor Suzanne P. Moore and Members of Roanoke City Council Chairman Roanoke, VA 24011 Lori E. Vaught Dear Members of Council: Vice Chairman As a result of official School Board action on Tuesday, December 8, Mark K. B. Hop William B. Hopkins, Jr. 2015, the Board respectfully requests that City Council approve the Annette Lewis following appropriation request: Laura D. Rottenborn Dick Willis New Appropriation Award Dr. Rita D. Bishop Title I, Part D, Neglected, Delinquent- Literacy Coaching $2,000.00 Superintendent Cindy H. Poulton Clerk of the Board On behalf of the School Board, thank you for your consideration. Sincerely, (� Cindy H. Poulton Clerk PC: Dan Callaghan Rita D. Bishop Chris Morrill Kathleen Jackson Barbara Dameron Acquenatta Harris (w /details) Suzanne P. Moore www.rcps.in p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 21, 2015 Subject: School Board Appropriation Request Background: As the result of official School Board action at its December 8, 2015 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The Title I, Part D, Neglected, Delinquent Literacy Coaching 2015 -16 grant of $2,000 provides funds to support literacy initiatives at the Roanoke Valley Juvenile Detention Center. This program will be fully reimbursed by federal funds and will end September 30, 2017. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. i CU vt_� Barbara A. Dameron Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS C/'L /72P�f9'1.Qf�l�i Roy C. Kinsey, Jr. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of December, 2015. No. 40411- 122115. A RESOLUTION memorializing the late Roy Cornelius Kinsey, Jr., a native of Roanoke and creator of the Star on Mill Mountain. WHEREAS, the members of Council learned with sorrow of the passing of Mr. Kinsey on Monday, November 23, 2015; WHEREAS, Mr. Kinsey grew up in Roanoke on Highland Dairy Farm, knew hard work, and understood how to improvise, making tools and equipment on the spot for the farm and, later, for the family's sign company business; WHEREAS, Mr. Kinsey frequently walked from his parents' home over the hills to Woodrum Field (now Roanoke - Blacksburg Regional Airport), where he would "hang out" hoping for a plane ride with one of the local pilots; WHEREAS, Mr. Kinsey signed up in Roanoke for the Air Corps in July 1941 and was called up, arriving in San Antonio, Texas in December 1941, where he was processed and sent to pilot training in Tulip, Texas; WHEREAS, after earning his wings, Mr. Kinsey was sent on to Enid, Oklahoma for instrument and multi - engine training where he proved to be an excellent pilot; WHEREAS, after graduation, Mr. Kinsey earned an assignment to the Training Command as a flight instructor, and spent the following two years training new pilots at the rate of eight every two months or approximately 100 wartime combat pilots; WHEREAS, Mr. Kinsey was assigned as a re- training pilot for high- ranking, highly skilled combat pilots returning from overseas actions to instruct veteran combat pilots in the rules offlying in civilian airspace within the United States and introduce them to instruments and mu /d- engine operations, and as apart of this assignment, Mr. Kinsey flew all over the United States in more than 30 different types of aircraft selected by his students; WHEREAS, flying became a lifetime joy for Mr. Kinsey from childhood on through the war and afterwards as a member of the Acorn Flying Club; WHEREAS, after returning from the war, Mr. Kinsey helped run his father's business, the Roy C. Kinsey Sign Co., which opened the first neon sign plant in Virginia in 1933 and constructed hundreds of large neon signs in multiple states across the Southeast United States; WHEREAS, Mr. Wiley has received numerous awards in recognition of his accomplishments in music, including the Aspin Conducting Prize, the Distinguished Educator Award from Yale University, and a Conducting Fellowship at Tanglewood; WHEREAS, Mr. Wiley has devoted his time and efforts to support and enhance the Roanoke community through his commitment to music education throughout Roanoke by working with schools, arts organizations and other civic institutions to bring the joy and beauty of classical music to residents throughout the Roanoke Valley; WHEREAS, Mr. Wiley was honored by the Roanoke Branch NAACP as Citizen of the Year in the Arts, for his work to bring classical music to youth in our minority communities; WHEREAS, Mr. Wiley and his family demonstrate their leadership and commitment as citizens of the Roanoke community through their service to numerous community organizations and programs throughout the region, including the ✓DRF Foundation, the Rescue Mission, Roanoke Valley Reads, Kirk Family YMCA, Temple Emmanuel, and Christ Lutheran Church; and WHEREAS, through his art and his service to his community, Mr. Wiley has demonstrated his commitment to make the City of Roanoke a better place in which to live, work, grow, and enjoy. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council recognizes, commends, and applauds David Stewart Wiley as the 2015 City of Roanoke Citizen of the Year for his many contributions and services to the community to enhance and improve the special quality of life in Roanoke. 2 Council reiterates its commendations first made to David Stewart Wiley by Mayor David A. Bowers prior to the 2015 Roanoke Symphony Orchestra Holiday Concert held at the Salem Civic Center on December 4, 2015. 3. The City Clerk is directed to forward an arrested copy of this Resolution to David Stewart Wiley. �AATTTTT: �ES S'tepham oon City Clerk APPROVED cy CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chin-c6 Avenue, S. W., Stute 456 Roanoke, Virginia 24011 -1536 TelepLonn: (540)853 -2541 Fax: (540)853 -1145 SHAIIAN11, M. MOON I21iVNOLDS, MMC L- innll: cicrkQdronnokevn.ynv Ci1v Clerk The Honorable Sherman A. Holland Commissioner of the Revenue Roanoke, Virginia Dear Mr. Holland and Ms. Powers: March 3, 2016 CECELIA F. MCCOV Deputy City Clerk CECELIA'1. WEDD, CMC Assistant Deputy City Clerk The Honorable Evelyn W. Powers City Treasurer Roanoke, Virginia I am forwarding an attested copy of Ordinance No. 40412- 122115, which has been properly executed by Roanoke Community Garden Association Incorporated, for purposes of assessment and collection of the service charge established by this Ordinance. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Mark Powell, Director, Roanoke Community Garden Association, Inc., 655 Highland Avenue, S. E., Roanoke, Virginia 24013 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Lower, Director, Real Estate Valuation R.B. Lawhorn, Budget Administrator, Management and Budget CITY OF ROANOKE OFFICE OF TIIE CITY CLERK 215 Chlu'eh Avenue, 8. W., Slite 456 Roanuko, Virginia 241111 -1596 '1'rlepl,nnr: (540)x51 -2541 ffnx' (540) R53 -1145 . F'I'L:FIIANIk: M. MOON I(I4VN01.118, 61MC F -mil: ae' k(n'ronnu lxuvn.4uv December 23, 2015 Mark Powell, Director Roanoke Community Garden Association, Inc. 655 Highland Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Powell: ('k:('Ii1,]A F. MCCOV Ilepmy City Clerk ('RC'I(LIAr WP:IIn, CMC' Alli,,w,( 1),,,,,y City Clerk I am enclosing copy of Ordinance No. 40412 - 122115 exempting from real estate Property taxation certain property located at 1718 Salem Avenue, S. W„ 0 Salem Avenue, S. W., 712 Patterson Avenue, S. W., and 0 Campbell Avenue, S. W., Roanoke, Virginia, and depicted, respectively, as Official Tax Map Nos, 1211605, 1 oanoke, 1112822, and 1112820, owned by Roanoke Community Garden Association, Inc., an organization devoted exclusively to charitable or benevolent purposes on a nonprofit basis; providing for an effective date. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 21, 2015; and is in full force and effect on January 1, 2016, if by such time, a copy, duly executed by an authorized officer of Roanoke Community Garden Association, Inc., has been filed with the City Clerk. Sincerely, Stephanie M. Moon Re ds, M C City Clerk Enclosure PC: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn Powers, City Treasurer Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Susan Lower, Director, Real Estate Valuation Amelia C. Merchant, Director of Management and Budget qV,, 1 IN "I'lW COUNCII, 01'1111? ('I'I'Y OI: ltOANOKI:, VIRGINIA The 21st day of ➢ecru.},, r, 2015. No. 4041.2 - ]22115. AN ORDINANCE exempting G-nm real estate property taxation certain property located at 1718 Salem Avenue, S.W., 0 Salcm Avenue, S.W., 712 Patterson Avenue, S.W., and 0 Campbell Avenue, S.W„ Roanoke, Virginia, and depicted, respectively, as Ofllcial Tax Map Nos. 1211605, 1211604, 1112822, and 1112820, owned by Roanoke Community Garden Association, Incorporated (hereinafter 'the Applicant "), an organization devoted exclusively to charitable or benevolent purposes on a non- profit basis; providing for an effective date; and dispensing with the second reading of this ordinance by title. WHEREAS, the Applicant has petitioned this Council to exempt certain real property of the Applicant from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia; WHEREAS, a public hearing at which all citizens and other interested persons had an opportunity to be heard with respect to the Applicant's petition was held by Council on December 21, 2015; WHEREAS, the provisions of subsection B of Section 58.1 -3651, Code of Virginia (1950), as amended, have been examined and considered by the Council; WHEREAS, the Applicant agrees that the real property to be exempt from taxation is certain real estate, including the land and any buildings and improvements located thereon, situated at 1718 Salem Avenue, S.W., 0 Salem Avenue, S.W., 712 Patterson Avenue, S.W., and 0 Campbell Avenue, S.W., Roanoke, Virginia, and identified, respectively, as Official Tax Map Nos. 1211605, 1211604,1112822, and 1112820 (collectively the "Properties "), which Properties are owned by the Applicant, and that the entirety of the Properties shall be used by the Applicant exclusively for charitable or benevolent purposes on a non -profit basis, and WHEREAS, in consideration of Council's adoption of this Ordinance, the Applicant has voluntarily agreed to pay each year a service charge in all amount equal to twenty percent (20 %) of the City of Roanoke's real estate tax levy, which would be applicable to the Properties were the Properties not exempt from such taxation, for so long as the Properties are exempted from such taxation. THEREFOR 131; IT ORDAINED by the Council of the City of Roanoke as follows: Council classifies and designates Applicant, the Roanoke Community Garden Association, Incorporated, as a charitable or benevolent organization within the context of Section 6(a)(6) of Article X of the Constitution of Virginia, and hereby exempts from real estate taxation certain real estate, situated at 1718 Salem Avenue, S.W., 0 Salem Avenue, S.W., 712 Patterson Avenue, S.W., and 0 Campbell Avenue, S.W., Roanoke, Virginia, identified, respectively, as Official Tax Map Nos. 1211605, 1211604,1112822, and 1112820, and owned by the Applicant. Continuance of this exemption shall be contingent on the continued use of the Properties by Applicant in accordance with the purposes designated in this Ordinance, as further stated in the City Council Agenda Report dated December 21, 2015. 2. In consideration of Council's adoption of this Ordinance, the Applicant agrees to pay to the City of Roanoke, on or before October 5 of each year, a service charge in an amount equal to twenty (20 %) percent of the City of Roanoke's real estate tax levy. 3. This Ordinance shall be in full force and effect on January 1, 2016 if, by such time, a copy, duly executed by an authorized officer of the Applicant, has been filed with the City Clerk. 4. The City Clerk is directed to forward an attested copy of this Ordinance, after it is properly executed by the Applicant, to the Commissioner of the Revenue, and the City Treasurer for purposes of assessment and collection, respectively, of the service charge established by this Ordinance, and to Mark Powell, President/Director, and the authorized agent of Roanoke Community Garden Association Incorporated. 5. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ACCEPTED, AGREED TO AND EXECUTED by Roanoke Community Garden Association Incorporated, this V day of Roanoke Community Garden Association Incorporated B y - - --7 Printed Name and Titk( CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: December 21, 2015 Subject: Tax Exemption Request - Roanoke Community Garden Association, Inc. Background: The Roanoke Community Garden Association, Inc. (RCGA), is a Virginia non - stock, not - for - profit corporation which owns certain real property located at 1718 Salem Avenue, S.W. and adjacent property at 0 Salem Avenue, S.W., depicted as Official Tax Map Numbers 1211605 and 1211604, respectively, as well as property located at 712 Patterson Avenue, S.W. and adjacent property at 0 Campbell Avenue, S.W., depicted as Official Tax Map Numbers 1112822 and 1112820, respectively. RCGA desires these properties be designated as exempt from real estate taxes pursuant to the provisions of the Code of Virginia. RCGA is a Roanoke -based charitable organization that serves the City of Roanoke by providing mainly low- income residents access to local, fresh produce by providing and maintaining community gardens and educational and recreational spaces. At present, annual real estate taxes on the four parcels are $366 on a total assessed value of $30,000. Considerations: On May 19, 2003, City Council approved a revised policy and procedure in connection with requests from non - profit organizations for tax exemption of certain property in the City by Resolution 36331- 051903, with an effective date of January 1, 2003. Based on this policy and procedure, the RCGA has provided the necessary information required for applications for exemptions that would take effect January 1, 2016. As noted above, the assessed value of the real property at the four locations is $30,000 with annual taxes due of $366. The organization is current on its taxes. In lieu of the $366 in real estate taxes, the organization would agree to pay to the City an annual service charge equal to twenty percent of the tax levy on the parcel for as long as the exemption continues. In this case, based on the current assessed value, the service charge amount would be $73. Consequently, the City would be foregoing $293 in annual real estate revenue. The Commissioner of the Revenue has determined that the organization is not exempt from paying taxes by classification or designation under the Code of Virginia. The IRS recognizes the organization as a 501(c)(3) tax - exempt organization. Notification of a public hearing to be held December 21, 2015, was duly advertised in the Roanoke Times. Recommended Action: Adopt an ordinance to authorize the RCGA's exemption from real property taxation pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, effective January 1, 2016. Christ M rrriII City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Mark Powell, Director, Roanoke Community Garden Association, 655 Highland Avenue, S.E., Roanoke, VA 24013 The Roanoke Times Roanoke, Virginia Affidavit of Publication ROANOKE COMMUNITY GARDEN ASSOCIATION, INC. Attn Mark Povrell, Dtrector ROANOKE CITY CLERK'S OFFICE 215 CHURCH AVENUE, S. W., ROOM 466 ROANOKE, VA 24011 Account Number 601 Dale December 14, 2015 Date Category Description Ad Size Total Cosl 12120/2015 Municipal Notices NOTICE OF PUBLIC HEARING Notice is hereby given that the 1 x 76 L 41656 NOTICE OF PUBLIC HEARING nee hen, laselem 1211605 Salem vy uu604 o CaMiarf" s `�' 1112620 e <o,r of) a ceis s=� : 1 m 111 e or the in.:"""It" 4, a . =els.1. as mnnyof ` dedeed Taz AssessM Mes \Pe[en\ $0'100.00 Tg S 56. ... 00 pro,3v 1Y3600 vo.4.ii v... Us ass n th , City If U11111- if on, a's? ,role e+ ' ne y, her a —1-1 11b, o 21 If 11. ea Ife rnal estae s eviee in If.. I_ s ome. tea In, hit re Unit 0 n [M1a o to on tMS motto, as'i h,l. 4it. Mo ns alsa M1lnty whoaneeas a comm0ea[hons o0e1hn hearmy. —nma me csi. o Cffif- <s4.1 653 -2541 n ziia n0a on Thm D—Mber m er, uoder MY nand this so, tiny of . —M.er. mss. c `ph 6amlc m. Moan Pcynolds. cz4eerm Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 12/14/2015 The First insertion being given ... 12114/2015 Newspaper reference: 00000000249370 Billing Representative Sworn to and subscribed before ma this Monday, December 14, 2015 1111111 /11 Notary lb c `I,OcEW'i p... State of Virginia T; NpTAPY City /County of Roanoke 1� PU6LiC My Commission expires pEG. X335510 * ' cc 0 v vv ... , rras— — rraVlsl IIY Y V I V O. I I ANM T V U ` NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at its regular meeting to be held on Monday, December 21, 2015, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4" Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, on the question of adoption of an ordinance pursuant to Section 58.1 -3651, Code of Virginia (1950), as amended, approving the request of Roanoke Community Garden Association, Incorporated, ( "Applicant ") for designation of its real property as exempt from taxation. The Applicant requests tax exemptions on four (4) parcels of real property owned and used by the Applicant within the City of Roanoke, and described as follows: Property Address Official Tax Man No. 1718 Salem Avenue, S.W. 1211605 0 Salem Avenue, S.W. 1211604 712 Patterson Avenue, S.W. 1112822 0 Campbell Avenue, S.W. 1112820 The current assessed values of the four (4) parcels and the taxes for the most recent tax year paid for each of the four (4) parcels are as follows: Official Tax Man No. Assessed Value Most Recent Tax Pavment 1211605 $7,700.00 $93.94 1211604 $4,100.00 $50.02 1112822 $8,800.00 $107.36 1112820 $9,400.00 $114.68 The aggregate loss of revenue to the City of Roanoke if the real estate tax exemptions are granted is $293.00 annually, after a service charge of 20% of the annual real estate tax assessed on all such real estate is levied in lieu of taxes. Citizens and other interested persons shall have the opportunity to be heard and express their opinions on this matter as the public hearing. If you are a person with a disability who needs accommodations for this public hearing, contact the City Clerk's Office, (540) 853 -2541, by 12:00 noon on Thursday, December 17, 2015. GIVEN under my hand this day of December, 2015. Stephanie M. Moon Reynolds, City Clerk Note to Publisher: Please publish in full once in the Legal Section of the Roanoke Times, on Monday, December 14, 2015. Please send bill to: Mark Powell, Director Roanoke Community Garden Association, Inc. 655 Highland Avenue, S. E. Roanoke, Virginia, 24013 (540) 904 -3122 Please send affidavit of publication to: Stephanie M. Moon Reynolds, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia, 24011 (540) 853 -2541 DEPARTMENT OF MANAGEMENT & BUDGET CITt'CLEii22 DEC 10 aPit31'45 ® Noel C. Taylor MuNCSW. BuilAing u5 Church Avenue, SW. koom 3,y Roanoke, Virginia e40n ROANOKE 540.853.6800 lax: ti4n.853.t/13 December 10, 2015 Mr. Mark Powell Director Roanoke Community Garden Association, Inc. 655 Highland Avenue, S.E. Roanoke, VA 24013 Dear Mr. Powell: The Roanoke Community Garden Association, Inc., filed a petition in the City Clerk's Office on October 15, 2015 requesting exemption from taxation on real property located at 1718 Salem Avenue, S.W. and adjacent property at 0 Salem Avenue, S.W., depicted as official tax map numbers 1211604 and 1211605, as well as property located at 712 Patterson Avenue, S.W. and adjacent property at 0 Campbell Avenue, S.W., depicted as official tax map numbers 1112822 and 1112820. Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing if it wishes to consider a petition for a tax exemption. At a regular session of the Roanoke City Council held on Monday, December 7, 2015, the Council approved a request of the City Manager to hold a public hearing on Monday, December 21, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments on the request. Notices of a public hearing with regard to the matter will be published in the Roanoke Times. Your organization will be billed for the amount incurred for publishing the notices. I am forwarding you an initial draft copy of a Council Report dated December 21, 2015, from the City Manager's Office addressed to the Mayor and Members of City Council regarding the petition. Although we are recommending authorization for exemption from real estate taxation on the property, please be advised that the final decision with regard to the exemption rests with City Council. Council will also consider citizen comments from the public hearing. It is suggested that you be present at the public hearing on December 21 st to respond to questions that may be raised regarding the petition. The session will be held in the City Council Chambers, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. You may wish to register with City Clerk staff at the desk outside Council Chambers immediately prior to the public hearing. If you have any questions regarding this information, please feel free to call me at 540- 853 -1643 or email me at rb.lawhorn @roanokeva.gov. Sincerely, a,o4 , R. B. Lawhorn, Jr. Acting Budget Administrator Department of Management and Budget Enclosure c: ✓ Stephanie M. Moon, City Clerk CITY OF ROANOKF. OFFICE OF THE CITY C1,ERK 215 Church Mi nuc, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (54(1)853 -1541 F,,: (541))85 }1145 STITI IAN I Ii M. MOON REYNOLDS, MM( F. ,nail: cicrlginrminokevu.gw C CCI L I Al. WRRD,CMC City Cled, Aali„p Depot, ('4y Clerk October 15, 2015 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am attaching copy of a petition from the Roanoke Community Garden Association, Incorporated, a Virginia non - stock, not - for - profit corporation, dated October 15, 2015, which was filed in the City Clerk's Office on Thursday, October 15, 2015, requesting exemption from taxation of real property located at 1718 Salem Avenue, S. W., with adjoining lot on Salem Avenue and 712 Patterson Avenue, S. W., to provide mainly low - income residents access to local, fresh produce by maintaining community gardens and educational and recreational spaces, pursuant to Section 58.1 -3651, Code of Virginia (1950), as amended. Petitions forwarded by the City Clerk to the City Manager by April 15 for evaluation and recommendation to City Council will have an effective date of July 1st. Petitions forwarded by October 15 will have an effective date of January 1st. Sin rel ecelia T. Webb, CMC Acting Deputy City Clerk Attachment PC: Mark Powell, Director, Roanoke Community Garden Association, Inc., 655 Highland Avenue, S. E., Roanoke, Virginia 24013 The Honorable Sherman A. Holland, Commissioner of the Revenue Daniel J. Callaghan, City Attorney Susan S. Lower, Director, Real Estate Valuation R. B. Lawhorn, Acting, Budget Administrator To: Mrs Stephanie Moon - Reynolds City Clerk Office of the City Clerk 215 Church Avenue SW Suite 456 Roanoke, VA 24011 -1536 Mrs. Moon, Please find the attachments here related to the request for property tax exemption on real estate currently owned by Roanoke Community Garden Association Incorporated, a nonprofit organization in Roanoke, Virginia. I understand that the deadline for receipt of these document for the upcoming hearing is today (Oct. 15). Thank you so much for your assistance in this matter and please don't hesitate to contact me if I can be of assistance to you. Sincerely, Mark Powell Director, Roan6ke Community Garden Association Roanoke Community Garden Association (RCGA) 655 Highland Avenue SE Roanoke VA 24013 540 904 3122 marWroanokecommunitygarden.org COMMISSIONER OFTHE REVENUE ('ITN Oh ROANOKE SIIICRMAN A. 1101.I.ANU Cnnuni"toncr (I216111t15. I' „AIFRtiU,1 ('I�ivl IT'pne (�N h September 29, 2015 Mr. Mark Powell, Executive Director Roanoke Community Garden Association PO Box 4326 Roanoke, VA 24015 Re: Exemption of property located at 1718 Salem Ave, SW, with adjoining lot on Salem Ave, and 712 Patterson Ave, SW, and adjoin lot on Campbell Ave, SW Parcel Nos. 1211605, 1211604, 1112822 & 1112820 Dear Mr. Powell, We received your letter requesting tax exemption from real estate taxes from the City of Roanoke on the above captioned properties. The above parcels are currently being taxed by the City of Roanoke for real estate taxes for the 2015 -16 tax year. Based on the information submitted, this property is not eligible for exemption by classification or designation. However, you may submit a petition to the City Clerk's Office to apply for an exemption for non -profit organizations through City Council. Should you have any additional questions please do not hesitate to call. Sincerely, Sherman A. Holland Commissioner of the Revenue SAH /jec Cc: Stephanie Moon Reynolds, City Clerk R.B. Lawhom, Dept. of Management and Budget 115 Church Avenue SR,, Room'351 - Ru,z oK . _ V,,gi,,,'4011 Phune 6401X5- '5'I s Px (540185; -1u; + en oenoA"a_”, VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE RE: PETITION FOR EXEMPTION FROM TAXATION OF CERTAIN PROPERTY PURSUANT TO ARTICLE X, SECTION 6(a)(6) OF THE CONSTITUTION OF VIRGINIA TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF ROANOKE: 1a. Your Petitioner, Roanoke Community Garden Association, Incorporated (RCGA), a 501(c)(3) Virginia non - stock, not for profit corporation serves the city by providing mainly low- income residents access to local, fresh produce by providing and maintaining community gardens and educational and recreational spaces. RCGA is sole owner of certain real properties located at: 1) 1718 Salem Ave. SW in the City of Roanoke, Virginia, which property is City of Roanoke Tax Map ID #1211605, LOT 5 BLK 5, Residential- Non - living Area, with a total assessed value of $7,700.00 and a total of $115.54 in real property taxes and adjacent property: 0 Salem Ave. SW in the City of Roanoke, Virginia, which property is City of Roanoke Tax Map ID #1211604, LOT 6 BLK 5, Vacant land, with a total assessed value of $4,100.00 and a total of $50.02 in real property taxes that were paid or would have been paid in the most recent year. 2) 712 Patterson Ave. SW in the City of Roanoke, Virginia, which property is City of Roanoke Tax Map ID #1112822, LOT 19 BLK 6, Residential- Non - living Area, with a total assessed value of $8,800.00 and a total of $150.56 in real property taxes and adjacent property: 0 Campbell Ave. SW in the City of Roanoke, Virginia, which property is City of Roanoke Tax Map 1D #1112820, LOT 18 BLK 6, Vacant land, with a total assessed value of $9,400.00 and a total of $172.28 in real property taxes that were paid or would have been paid in the most recent year. The Roanoke Community Garden Association desires to be an organization designated pursuant to the provisions of Sec. 58.1 -3651, of the Code of Virginia, as amended, in order that the referenced real property, to be used exclusively for charitable and benevolent purposes, be exempt from taxation under the provisions of Article X, Section 6 (a)(6) of the Constitution of Virginia so long as your Petitioner is operated not for profit and the property so exempted is used in accordance with the purpose for which the Petitioner is classified. RCGA serves the city of Roanoke by providing mainly low- income residents with access to local, fresh produce through developing and maintaining community gardens. Additionally, RCGA provides sound educational opportunities to its participants and the public alike, free of charge. Currently, RCGA administers six community gardens, has developed or improved four elementary school gardens, and is serving hundreds of gardeners in Roanoke City. RCGA's gardens provide a catalyst for community development, stimulate social interaction, encourage self - reliance, and produce nutritious foods while improving the quality of life for people in the garden. The education programs at these sites and throughout the area serve not only to enrich minds and encourage healthy eating, but also serve to build healthy communities as people gather for recreation, planting, workshops, classes, and general fun together. 2. Your Petitioner agrees to pay to the City of Roanoke, an annual service charge in an amount equal to twenty percent (20 %) of the City of Roanoke tax levy, which would be applicable to this real estate, were our organization not be tax exempt, for as long as this exemption continues. 3. Your petitioner acknowledges and agrees that it will immediately notify both the City of Roanoke Commissioner of the Revenue and the City of Roanoke Treasurer in writing in each instance when the property, or any portion thereof, is being leased to a third party and provide the City with a copy of the fully executed lease. Your petitioner agrees to include a provision in all leases of the property that such third parties shall be responsible for paying the City applicable leasehold taxes that may be assessed by the City. Petitioner acknowledges that if the foregoing conditions are not met, the City reserves the right to terminate the tax exempt status of the property. 4. Your Petitioner, if located within a service district, agrees to pay to the City of Roanoke an annual service charge equal to the additional service district tax that would be levied for as long as this exemption continues. 5. Your Petitioner agrees to provide information to the Director of Real Estate Valuation upon request to allow a triennial review of the tax exempt status of your Petitioner. The following questions are submitted for consideration: 1. (Q): Whether the organization is exempt from taxation pursuant to Section 501 (c) of the Internal Revenue Code of 1954. YES (A): Your Petitioner was granted exemption from taxation pursuant to Section 501 (c) of the Internal Revenue Code of 1954 on Feb 21, 2009. 2. (Q): Whether a current alcoholic beverage license for serving alcoholic beverages has been issued by the Alcohol Beverage Control Board to such organization for use on such property. (A): NO 3. (Q): Whether any director, officer or employee of the organization has been paid compensation in excess of a reasonable allowance for salaries or other compensation for personal services which such director, officer or employee actually renders. (A): Board of directors is unpaid. Staff has not been paid any amounts which could be deemed excessive or exorbitant. 4. (Q): Whether any part of the net earnings of such organization inures to the benefit of any individual, and whether any significant portion of the service provided by such organization is generated by funds received from donations, contributions or, local, state or federal grants. As used in this subsection, donations shall include the providing of personal services or the contribution of in -kind or other material services. (A): NO 5. (Q): Whether the organization provides services for the common good of the public. (A): Your Petitioner provides services for the common good of the public in as much as it develops community gardens, provides education to the public, develops educational summer programs for youth, provides volunteer opportunities to thousands of people, etc. 6. (Q): Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting to influence legislation and whether the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public office. (A): NO. RCGA has a policy in line with IRS guidelines prohibiting such activities. 7. (Q): Whether any rule, regulation, policy or practice of the organization discriminates on the basis of religious conviction, race, color, sex or national origin. (A): NO 8. (Q): Whether there is a significant revenue impact to the locality and its taxpayers of exempting the property. (A): NO 9. (Q): Any other criteria, facts and circumstances, which the governing body deems pertinent to the adoption of such ordinance. (A): N/A THEREFORE, your Petitioner, Roanoke Community Garden Association, Incorporated, respectfully requests to the Council of the City of Roanoke that this real or personal property, or both, of your Petitioner be designated exempt from taxation so long as your Petitioner is operated not for profit and the property so exempt is used for the particular purposes of providing mainly low- income residents access to local, fresh produce by providing and maintaining community gardens and recreational spaces. Additionally, RCGA provides sound educational opportunities to its participants and the public alike, free of charge. RCGA's gardens provide a catalyst for community development, stimulate social interaction, encourage self - reliance, and produce nutritious foods while improving the quality of life for people in the garden. The education programs at these sites and throughout the area serve not only to enrich minds and encourage healthy eating, but also serve to build healthy communities as people gather for recreation, planting, workshops, classes, and general fun together. Respectfully submitting this 15" day October, 2015 i By: President /Director of Roanoke Community Garden Association Mark Powell INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, ON 45201 Employer Identification Number: Date: FEa 1 ZK9 26- 2082150 DLN: 17053340342018 ROANOKE COMMUNITY GARDEN Contact Person: ASSOCIATION INCORPORATED RENEE BAILEY NORTON ID# 31172 655 HIGHLAND AVE SE Contact Telephone Number: ROANOKE, VA 24013 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (l) )A) (vi) Form 990 Required: Yes Effective Date of Exemption: September 16, 2008 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)13) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221 -PC, Compliance Guide for 501)c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO /CG) 2- ROANOKE COMMUNITY GARDEN Enclosures: Publication 4221 -PC Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 947 (DO /CG) CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chnrch Ayt nne, S. W., Suite 456 ROa110ke, Virginia 24011 -1536 Telephone: (540)853 -2541 Lae: (540)853 -1145 S I'EPIIANIEM. MOON REYNOLDS, MM(. k: -nmil: dm'kF�9- om�oke...... City (-lerk December 23, 2015 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: CECELIA E. NIC('Oy Depnly City Clerk CECELIA'1. WEBB, CMC AWS[ant Depnty City Clerk I am attaching copy of Resolution No. 40413 - 122115 endorsing the principles of Welcoming America as articulated in its Welcoming Cities and Counties Project; and reaffirming the commitments of the City of Roanoke to foster a welcoming environment for all individuals regardless of race, ethnicity or place of origin, and to help unite our community and ensure that all are welcome. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 21, 2015; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Re dlds, MMC City Clerk Attachment PC: Daniel J. Callaghan, City Attorney IN 'I I ilk C'OI INCII, of 'I 1II': CITY OP ROANOKI!. VIRGINIA The 21rt day of I)ec ea, her, Zo],. No. 40411- 122115. A 121iSULl1'I ION endorsing the principles of Welcoming America as articulated in its Welcoming Cities and Counties Project; and rcaltlrming the commitments of the City of Roanoke to fostcl a welcoming cttvironmcnt h, all individuals regardless of race, ethnicity or place of origin, and to help unite our continually and ensure that all arc welcome. WHEREAS, Welcoming America is a national organization that seeks to build an inclusive community that welcomes all individuals; WHEREAS, Welcoming America developed the Welcoming Cities and Counties Project to enlist local governments to affirm these principles; WHEREAS, Welcoming Amcrica had included the City of Roanoke as a member Welcoming City after issuance Of Proclamation dated February 17, 2015; WHEREAS, Roanoke continues to encourage a neighborly atmosphere where all people are welcome, accepted, and integrated into our community; and WHEREAS, Roanoke continues to encourage the business leadership, civic groups, other governmental agencies, commmlity institutions, and residents to join in community-wide efforts to expand prosperity and inclusion for all residents and visitors. NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that City Council endorses the principles of Welcoming America as articulated in its Welcoming Cities and Counties Project and reaffirms the commitments of the City of Roanoke to foster a welcoming environment for all individuals and to help unite our community and ensure that all are welcome in the City of Roanoke, Virginia and the surrounding areas. AT City Clerk.