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Council Actions 02-01-16
ROANOKE CITY COUNCIL INFORMAL SESSION FEBRUARY 1, 2016 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call t0 Order — ROII Call. Council Member Price absent. Council Member Lea arrived late. Welcome — Mayor David A. Bowers At this point, Council Member Lea entered the meeting. (9:02 a.m.) NOTICE This morning's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 4 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, February 6 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.govlcouncilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2206 Countryside Road, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of an approximately 20 -acre portion of City -owned property located at 2100 Countryside Road, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located in the Coyner Springs area of Botetourt County, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Annual Public Safety Updates 90 minutes o Fire /EMS o Police • FY 2017 Budget/Financial Planning 60 minutes Work Session AT 12:42 P.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER, WAS RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 1, 2016 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order- -Roll Call. Council Member Price absent. The Invocation was delivered by The Reverend Dr. Quenton L. Keatts, Pastor, First Baptist Church - Gainsboro. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 4 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, February 6 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL - APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: BUILDING AND FIRE CODE OF APPEALSIAT -LARGE - ONE VACANCY THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018 CITY OF ROANOKE FINANCE BOARD - ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016 FAIR HOUSING BOARD - ONE VACANCY THREE -YEAR TERM OF OFFICE ENDING MARCH 31, 2019 PARKS AND RECREATION ADVISORY BOARD - ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2017 ROANOKE VALLEY RESOURCE AUTHORITY — ONE VACANCY FOUR -YEAR TERM OF OFFICE EXPIRATION OF THE THREE -YEAR TERMS OF OFFICE OF SUZANNE P. MOORE AND ANNETTE LEWIS AS TRUSTEES OF THE ROANOKE CITY SCHOOL BOARD ENDING JUNE 30, 2016. TRUSTEE MOORE IS NOT ELIGIBLE FOR REAPPOINTMENT. DEADLINE FOR RECEIPT OF APPLICATIONS IS THURSDAY, MARCH 10, 2016. APPLICATIONS, QUESTIONS AND /OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY CLERK'S OFFICE AT 853 -2541. Due to the abstention of Vice -Mayor Trinkle in connection with the matter at Item 9 Unfinished Business, and Council Member Lea having to leave the meeting by 3:00 p.m., the Mayor noted the matter would be taken out of order in order to have a majority of Council in attendance. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Barbara N. Duerk, President of the South Roanoke Neighbors, appeared before the Council to thank City staff for the recent show removal efforts. She also shared a concern regarding a rezoning request of 2123 Crystal Spring, LLC. 4. CONSENT AGENDA: (APPROVED 6 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C -1 Minutes of the regular meetings of City Council held on Monday, April 6, 2015; Monday, April 20, 2015, recessed until Thursday, April 23, 2015; and Monday, November 2, 2015. RECOMMENDED ACTION: Concurred in the request. C -2 Reports of qualification of the following individuals: William Penn as a member of Roanoke Arts Commission to fill the unexpired term of office of Charlene Graves ending June 30, 2017; Claude "Sport" Paige as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Sonya Echols ending March 31, 2016; Jerry Smith as a City representative of the Roanoke Valley - Alleghany Regional Commission for a term of office ending June 30, 2018; and Cindy L. McFall as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one -year term of office ending February 28, 2017. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 9. UNFINISHED BUSINESS: a. Continuation of the matter with regard to a request of 2123 Crystal Spring, LLC, to repeal conditions proffered as part of a previous rezoning at 2123 Crystal Spring Avenue, S. W., by the adoption of Ordinance No. 36819- 081604 on August 16, 2004; proposed for repeal include limiting the use of the property to restaurants, with no drive through window; general and professional offices, including financial institutions; medical offices; and medical clinics, with a special exception; limiting parking to a particular location on -site and certain off - street parking requirements; and restricting alteration of the exterior of the building. Ann B. Trinkle, Co- Owner, Spokesperson. Adopted Ordinance No. 40428- 020116 (5 -0, Vice -Mayor Trinkle was not present when the vote was recorded, due to having acknowledged a conflict of interest at the January 19 Council meeting in connection with the above matter.) At this point, Vice -Mayor Trinkle reentered the meeting CERTIFICATION FOR CLOSED MEETING. (6 -0) 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of Roanoke Valley Sister Cities Inc. to share information with regard to their mission, recent accomplishments and future projects. Mary Jo Fassie, President, Spokesperson. (Sponsored by the City Manager) Presentation was received and filed. b. Request of Blue Ridge Behavioral Healthcare to provide an overview of the most recent Strategic Prevention Framework (SPF) and State Incentive Grant (SIG) Program. Susan Rieves- Austin, Coordinator of Prevention Planning and Evaluation, Spokesperson. (Sponsored by the City Manager) Presentation was received and filed. At this point, Council Member Lea left the meeting (2:46 p.m.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: 2014 Community Carbon Emissions and - 30 minutes Energy Summary Presentation was received and filed. ITEMS RECOMMENDED FOR ACTION: Authorization to confirm that a local emergency existed throughout the City of Roanoke due to a major winter snow event which began on Friday, January 22, 2016. Adopted Resolution No. 40429. 020116. (5 -0) 2. Acceptance of a Roanoke Chapter National Railway Historical Society (RCNRHS) Transportation Enhancement Grant for the renovation of the Virginian Railway Passenger Station. Adopted Resolution No. 40430-020116 and Budget Ordinance No. 40431-020116. (5 -0) 3. Authorization to waive sovereign immunity and to execute an agreement with the Virginia Department of Transportation (VDOT) to place art under the 1 -581 Bridge on Tazewell Avenue, S. E., located in the Belmont and Southeast neighborhoods. Adopted Resolution No. 40432 - 020116. (5 -0) COMMENTS OF CITY MANAGER. The City Manager commented on the following items: Economic Development Department launches new website • The department announced today the launch of its new website, www.bizroanoke.com. • The website will serve as an important tool to individuals and businesses seeking economic development information about Roanoke including how to conduct business in Roanoke, data and demographics, and available resources. • Provides economic development information in a more user - friendly and marketing- oriented format. o Offers pages listing available properties; o Includes a media center for news and events, and videos; o Provides assistance to those looking to start, locate or expand their business to the City of Roanoke. • Funding for the new site was awarded by the AEP Appalachian Power Economic Development Growth Enhancement (EDGE) grant program and the Economic Development Authority to support marketing and promotion efforts of the Economic Development Department. 2016 Leadership College Begins Thursday, March 17. Sponsored by the Office of Neighborhood Services. Classes meet each Thursday evening from 6 to 9 p.m. in the Municipal Building for nine weeks. Leadership College is an interactive, practical, and engaging series of discussions, lectures, role plays, team building, and related field work that will help you: o Learn best practices in organizing your community; o Learn how to access city services; o Personally meet those who provide city services; o Understand city procedures and policies. To register, go online to: www.roanokeva.gov/leadershii)college or call 853 -1286. b. DIRECTOR OF FINANCE: Financial report for the six months ended December 31, 2015. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. At this point, Vice -Mayor Trinkle left the meeting. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Rosen moved that Rob Catron, Legislative Liaison for the City, be authorized to represent the City to support the request of Virginia Tech in seeking funding from the General Assembly for the expansion of the Virginia Tech - Carilion Research Institute through development of a 105, 000 sq. ft. research facility. The motion was seconded by Council Member Bestpitch and adopted. Council Member Ferris gave an update regarding VML Day in Richmond, Virginia on January 27, 2016; that he, along with the Roanoke contingent consisting of the City Manager, City Attorney, Director of Finance and City Treasurer, had a very productive day. They were able to discuss the legislative package, work on issues that arose, which were not a part of the current program; and promote economic development with area state leaders. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Reappointed Pete Eshelman, William Modica and Steve Stinson as members of the Parks and Recreation Advisory Board for terms of three years, each, ending March 31, 2018. Reappointed Wayne Bowers and Robert Ledger (Alternate) as City representatives of the Western Virginia Regional Industrial Facility Authority for terms of four - years, each, ending February 3, 2019. Appointed Robert Edwards to replace James W. Harkness, Jr., as a City representative of the Roanoke Valley Resource Authority for a term ending December 31, 2019. Non -City residencies were waived in this instance for Messrs. Eshelman and Modica (4 -0). 12. ADJOURNED - 4:04 P.M. 10 CITY OF ROANOKE CITY COUNCIL 15 Ch ¢h Arun,, S. W. Noel C Taylor Municipal Building, Suite 456 Rr e r kr. Virgin a 24011 -1536 -- telephone_ (540)853 -2541 DAVIDA.BOWERS Fax: (540)853 -1145 %Iayor January 29, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpurh Raphael E. "Ray" Ferris Sherman P Lee Adira J- Price Court O. Rosen David B. Trinkle This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m., sessions of Council on Monday, February 1, 2016. Best wishes for a successful meeting. Sincerely, AnitaJ.�te Council Member AJP /cfm PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Drew Harmon, Municipal Auditor February 1, 2016 The Honorable Vice -Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sinc�errely, David A. Bowers Mayor DAB:ctw CITY OFROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S W. SUITE 452 _.- oq�a�e4rt. ROANOKE, VIRGINIA 24011 -1594 TR2PHONF (0Oj653 -2444 FAX (540) 851 1145 DAVID A. BOW ERS Hnvor February 1, 2016 The Honorable Vice -Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sinc�errely, David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES /REAPPOINTMENTS February 1, 2016 Public VACANCIES: Four -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2019. Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2017. Four year term of office on the Roanoke Valley Resource Authority ending December 31, 2019. Unexpired term of office on the City of Roanoke Finance Board ending and June 30, 2016. Three -year term of office on the Fair Housing Board ending March 31, 2019. Three -year terms of office on the Roanoke City School Board ending June 30, 2019. eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2016 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City -owned property located at 2206 Countryside Road, N.W. bearing Official Tax Map No. 6431501 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers e CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2016 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of an approximately 20 acre portion of City -owned property located at 2100 Countryside Road, N.W. bearing Official Tax Map No. 6472302 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Meeting: February 1, 2016 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City -owned property located in the Coyner Springs area of Botetourt County, bearing Parcel ID Nos. 108(9)1B and 108(9)lA, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to g2.2- 3711.A.3, Code of Virginia (1950), as amended. Christoph r Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director, Economic Development I= . 7 44M5 � ISO Class I Rating ❑ High Honor • 1 of 6 Fire Departments in Virginia • I of 132 in the Nation (0.06 % of the FD) ❑ Improvements • Water Delivery — WVWA • Apparatus Deployment • Community Risk Reductions Initiatives • Fire Inspections • Community outreach and education Department Activities - 2015 LEI u Community Events ■ Community Walks/Meetings ■ Community Canvasing ■ GTO Program ■ Henry Street Festival ■ Juneteeth ■ Pride in the Park ■ Guns and Hoses (Hockey and Softball) ■ National Night Out ■ Read Across America ■ 911 Stair Climb Prevention Activities ■ Get Alarmed Virginia Summit ■ Smoke Detector Program • Safe Sleep Campaign ` ■ City School Art Contest ■ Child Safety Seat Inspection w Fire Marshal Inspections - 2015 New Inspections 1,940 Re- Inspections 1,398 System Tests (Fire Alarm) 493 Plan Reviews 626 Consults 685 Permits Issued 563 Other Related Inspection Activity 302 Total 6,007 Demand For Service IN Fire ■ EMS Overall Demand For Service Increase 2.2% EMS Demand Increase 2.5% 25,529 26,083 25,000 20,000 15,000 LUU11 10,000 5,000 -- 0 2010 2011 2012 2013 2014 2015 • EMS 19,129 18,497 19,871 199754 20,429 20,945 • Fire 5,256 5,093 5,887 5 525 5,100 5,138 IN Fire ■ EMS Overall Demand For Service Increase 2.2% EMS Demand Increase 2.5% 100% 95�io 90% 85% 80% 75% 70% Structure Fires Travel Time Performance oa .ao�io . o . o 2011 2012 2013 2014 zu1t� t Fire Response -First Due # Effective Response Force - ERF First Due — 4 minutes or less 90% ERF 8 minutes or less 90 % 2010 2011 2012 2013 2014 2015 Working Cause of House /Building Fires 22% ■ Accidental Incendiary ■ Undetermined Arson History 50 45 40 35 30 25 20 15 42 2010 2011 2012 2013 2014 Arson Fires 2015 :I^ ELI P,C 100% 75% - 50% 25% 0% tructure mires Confined Fire to Floor of Origin 8% ° 2.60° .83% 5.50% 2010 2011 2012 2013 2014 2015 t % of Fires Confined to Floor of Origin $7,000,000 - $6,000,000 - $5,000,000 $4,000,000 - $3,000,000 - $2,000,000 - $1,000,000 - $0 - Annual Fire Loss History Days Inn 7 %,014,024 enera ruc Body $3,626,071 3,614,221 475,245 2,523,330 $-2-,68 7 93 8 2010 2011 2012 2013 2014 2015 I Critical - Advanced Life Support Response Time Performance 100.00% 75.00 50.00 25.00% 0.00% .100/( o 89.98-0,'o % /O 5 Minutes or Less 90 Percent of the Time 2010 2011 2012 2013 2014 2015 L 100.00% - 75.00% 50.00% 25.00% 0.00% - Advanced Life Support Response Time Performance ° .° ° ° 2.86° 8 Minutes or Less 90 Percent of the Time 2010 2011 2012 2013 2014 2015 100.00% - 95.00% - 90.00% 85.00% - 80.00% Basic Life Support Response Time Performance a o 8.280/ 12 Minutes or Less 90 Percent of the Time 2010 2011 2012 2013 2014 2015 rtr EMS Demand for Service Trend 21,500 21,000 20,500 20,000 19,500 19,000 18,500 18,000 17,500 17,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 - Demand EMS Demand for Service Time of Day 1,400 1,200 1,000 800 Two Peak Demand Ambulances Staffed 600 —Part :ro _— Demand Personnel & 400 e erson off Health Science 200 0 00 61 00 61 00 00 00 00 00 00 00 00 O• -V. A• (o. CO'. yO' tiff' yo' 4i. y4i' f). y,. EMS Demand 14,000 13,600 13,200 12,800 12,400 12,000 Transports System Impact ■ With the second peak ate demand ambulance on -line we have experienced a 40 ■ 2013 percent reduction of ■ 2014 mutual aid into the City 2015 n 32 percent increase in medical service calls from 2013 to 2015 Recruitment and Diversity ❑ Regional Hiring Process ❑ Regional Recruit School ❑ Web Site ■ Workforroanokefireems.com pWNe fn IM��pmnNMrvu.<n, MI.MINmae M1Memnih �mwa., nn.r�aren,.,,m rv. Activities for 2016 ❑ Enhance Recruitment Initiatives ■ Second recruit school this fall ❑ Training Enhancements • Officer Development • On -Line Training Solution — Target Solutions • Partnership with Carilion — Fellowship Program • Host Rescue Challenge 2016 — May Questions Facebook.com Twitter.com Roanokeva.gov /FireEMS Workforroanokefireems . com ne Public Safety Briefing For CY 2015 Ao1Ve 1 2 3 4 5 6 7 8 9 10 Our Roanoke Myth v. Reality Violent Crime Rate by FBI 2014 Data* '" Ury. SbM year Pepuhben MuNO gaper Robbery N6Mnvaetl m Circe aa.n aener ReG amb, VP^ 301P 9g,9tl 3 35 21 12 11 133,<09 10 63 0.36 CFnoevitr,W IOtRSViIIe. VP IO SP 44,547 1 39 131 PS9 awpotl Nrnz. VP 104 ]633)P 21 12 054 O19 FrttlerlcWburyVP 19,93 0 13 z4 Oanrl k, VP 1014 42,936 50 107 P50 VIMOn. VP M. 3 z 31 xi6M1pump nc x014 10a s40 4 a65 LynzM1bur {. VP NA 56 1]6 P.6] embers, NC 1 303 33 51 46] J64 Norblk, VP 24 14],0]6 31 ]35 5.18 Panenne, NC z0A x60 s.N R len=,VP 116,]4] 41 39 569 5.19 fiIdkM, VP 1],303 0 zl ] ]4 5.93 PorhmoNM1, VP 1014 95,435 9 46 6.oi em, Nf 3014 130,001 13 P 4x6 1116 G reemille X 1014 61,914 1 12 313 0.11 Sp tlanhurg. 1C 1 IS ]0] 13] 9.66 (M1aN nwea.lN W14 174A 1 1] ]➢6 34g U. 9.14 nrr MVL6rXKpeiI�l51 Myth Busters ape Violent crime is getting worse in Roanoke.. Someone gets shot everyday in Roanoke... • The greenways are dangerous... • Murder is increasing... Violent crime remains at the lowest it has been in 48 years • There were 37 incidents in which someone was maliciously shot In Roanoke in 2015 • You have a one in 1.1 million chance of becoming a victim on our greenways • Average Murders by decade: 1960s -15, 1970s -18, 1980s -14, 1990s -11, 2000s -11, and 2010s— 8.2 - •sl. rH,. m m. an.a. GSW /Firearm Murder Incidents 2012 2013 I -- "' I 3)seuuurylnla. ft a9 slaatlng tad... 4F•Yl ln,i nt ).1.1 lnatl.n. IDrzln MDe[3L1n 41 TeYInND•q; am6 y6 GSW /Firearm Murder Incidents 2014 �.r• I 2015 ^:5 flPU �anas, ao shooting ln<la.m. iFabl ln[Nena Tobl as of De[3a.aW'35 30.5% 90.3 29 shooting m[laenn B Fabl lnddelR. -'.. TWlas a. M1 3 ;a1 31 Violent Crime Influences Community Leaders must take lead on positive social capital development in distressed neighborhoods Micro - spatial violence /Domestic Violence Police /Citizen Initiation Rate by Zone Zp I CF5on xB.SM ZM.29] Iat.a 6s N.325 fitletlM 1.372 nn 9l.]B% veteCt -n 974A4x pale Cltlssn .]CAC Rat PalieN813 ]tarot sommo�xexzus inXle Summonses 72.92% ]]S R,h 77]1 Zarc3 Sw1 n 25.947 11,S IDAS1 P.I"fiaM1tl 6519.369 .t. "aM1tl 65 1,082 P. —94]1% ^10X1nr 4.1]% -, 111A8 Pal1ee 41.]0 mme5ummemn 2017 mmt s�mme�x.. 2. .e]% ids Batt ]]]3 2015 Data Our Roanoke I., "I MRt,7 .11" "a0,ta, Gti.- 1,1at"etl 6519,81] P.I.- 11 795 P. eM Ulttn 96.14% ....... Xlar 386% Pa¢cl0un 835.56 patt Pall -33.52 mmt sommo- ex 2178 inXlt SUm monies 26.69% ]/s patt 108]1 :me 1 Ltm eP. at n31.260 8416523.1]4 nula.i 11 4.21 Pal elnllla. CSS 1. %9 un 94.18% tOM -,582% 02658 pau Pdln 6841 mXle SUm men-s 2812 mmtswm x9.slx ]�s patt 134Uu ,11 Policing Perception and Prudent Action Policing Perception /Prudent Police Action 'RM Assembly r Market Plaza Leveraging Literacy and Education "P" FOIPa01- es. M ae,Bape Robbery Aggravzt.d A —.1t, 8,1,, Larceny, MV[ A- mA 42.5 a2 W N ;685 506 65 aso U5 ®2 9 tt ]566 {I� GV"C2 79 —, STPM -� KentY ex FOIPa01- es. M ae,Bape Robbery Aggravzt.d A —.1t, 8,1,, Larceny, MV[ A- mA 42.5 a2 W N ;685 506 65 aso U5 ®2 Juveniles — What are the Facts? jo ere Percent reduction in students charged at PH and WF in last five years. In partnership with School Admin, pre- arrest diversion 21 has improveddramaticallyand post- arrestdiverston occurs in the majority of school incidents dispelling the myth that kids are going to "Jailor JUVY ". Itjust doesn't happen the way it is being perceived! 34 Percent reduction in all undi arrests in last five years. Suggests that RCPS, RPL and RPD in partnership with our community are making great strides in i n ing the qua lity life of Ioverlies Percent reduction in under 18 arrests for Part l crimes in last 47 five years . Suggests that RCPS, RPL a ad RPD in pa rtnersh I with our community are making great strides in improving the quality life of juveniles Leveraging Technology and Analysis Police Information Technology Crime Analysis Unit I0, I GERTER IbG,a lnlnrnr.nurn Phnnln; Remote Surveillance Cameras License Plate Reader In -car Video Body Cameras Automated Vehicle Locators Mobile Computer Terminals Records Management System Evidence Management System Headquarters CCTV Geo- Profiling • Data Driven Approach to Cri me and Traffic Safety • Koper Curve Link Analysis • Social Network Analysis • Geo - Fencing Implementation • Intelligence Led Policing Leveraging Recruitment Diversity Our Roanoke Where are we, How did we get here and Where are we going? 53 Percent of all employees hired since 2010 have been Female and /or ti "' ' :: Minority 44 Percent of all sworn employees hired since 2010 have been Female and /or . It Minority ,,...�....u..,.,. ,........._..._..._...„ 31 Percent of all promotions since 2010 have been Female and /or Minority rq Our Roanoke Where are we, How did we get here and Where are we going? Assessment of GEO 3.0 Dr. Isaac Van Patten — Embedded Criminologist After a cultural transition, the department has embraced the citizen - centric, problem - oriented approach to policing Veteran officers are making the cultural shift and new officers are being trained into it before independent patrol Geo 3.0 is having a positive effect on crime in the city, reducing it by about 22% overall Citizen surveys that assess the performance of the officers in the practice of procedural justice continue to be very positive The face -to -face work our officers are doing is having the desired effect in the community Roanoke Part I Crime Trend — Since Geo 1.0 Part I Crime - Trend (Jan -Dec) by Year L m Gee NOl Polltlm LVOwn 60s% WMUlmetlowv 39.9x - iaalMU'emtle - I tll I �)9 -I VIOImIGme tlawn O.9% - . >..1.1— meaawn1% m. . )ma Ulmeaow.9s.ex ari 9.d..1e11 m...ro�mab, .,�e m1.. . u.. od. ns aweN. Yn,d..o wea,.•n zoos 1106 2002 2008 2009 2110 2011 2012 2022 2014 fors ' ..a o1.a'il= P'm. 'Olm. vlaenl am. a near P11,11W Cr—) Comparison 2014 1 1 2025 Violent Crimelncidents- 302 Property Crime Incidents -4308 Total Part l Incidents -4610 Total decrease over 2013 = 10.75% As of February 1, 2016 Violent Crime Incidents -301 Property Crime Incidents -3924 Total Part I Incidents -4225 Total decrease over 2014 = 8.35% Since2013 andtheevolutionof Geo3o Violent Crime has decreased 28.8% Property Crime has decreased 16.9% Total Part I Crime has decreased 17.9% Future pr V Efforts Name anew Chief Gun Shot Detector and Remote Video Combination Capabilities More assertive eradication of blighted properties in distressed neighborhoods through legislative means : Continued evolution of Citizen- Centered Policing to help address the community apathy in some distressed neighborhoods in reference to violence, specifically domestic violence - riority Five: Continued assessment of effectiveness and efficiency of Department operations to address issues proactively and preventatively while considering funding issues 6r-icA l0 J/o. 2 2/1/2016 Agenda • BFO Process • Price of Government • Offers by Priority • Strategies to Balance • Capital Planning • Next Steps 2/1/2016 BFO Process Where we have been — Offer development by Departments and Outside Agencies — DMB Staff review • Where we are now — Priority Team reviews • Next steps — Budget Committee review — Recommended budget development Price of Government Revenue Estimate by Major Category Fiscal Year 2017 In Millions) ', property Ta•$ 1123 InteMmemmemal 70.7 v' MerLooITx— 9B] 361.Tav 30.9 ay. •pnttM tav O et Mvenue 10.3 elM�µemrt�mal Total $ "11 a pFarlrcalieuv eLbTu e Oder Perenu Growth of 1.9% when comparing the FY 17 estimate to the FYI Adopted Budget d Projected Revenue by Major Category Fiscal Year 2017 5 Reserved Allocations Transfer to Schools F 16 Fri] $14,219,256 Personnel Lapse (Salary, FICA, Retirement) ($2,258,633) RddMad Eallmeia $Graw811 %GrowMl Compensation Increase $1,900,000 Preliminary (D.di.) (dcllne) $105,760,330 Genxzl Pram Tax $ 108,827,03 $ 112,7M,MD $ 2,801.000 26% ft.rL.wu Taxes 78,120,0 70,6&,000 1,$74,00 20% m Faes Feu and L. s 1 195,0 1 125,000 (70,0) (69%) ram and Fcr.%ftax, 1.284,0 1,2U,W0 - 00% Raaenuahanllseof MmWPmpaOy 20,0 217.000 11.000 5.3% H"M aM WeI6re rand, hpn Con nweaM 29.1T7.M 29.785.0)0 608.000 21% Mar Fund, "rr Feder&aM Slab 0.614.M 10.873.00 259,00 0.6% Clwrges for banked 8,456,0 0,300,000 (148,000) (18 %) I..w Sen[es 2.520.03 2.MWD 218,00 8.7% M., R..au. &52.00 578.WD (74.Wm (11.3%) Thal Gmanl Fund R -enues $ 272,051,0W $ 277,330,00 $ 5,2791000 1.9% 5 Reserved Allocations Transfer to Schools $79,462,800 Transfer to Debt Service $14,219,256 Personnel Lapse (Salary, FICA, Retirement) ($2,258,633) Budget Contingency $1,297,566 Other (Medical, Dental, Affordable Care Act, Civic Center Subsidy, GRTC Subsidy, Stormwater Utility, Grant Fund, W /C, Misc Contingencies, Reserves, OPEB, Line of Duty, CCAP) $10,889,341 Compensation Increase $1,900,000 Budgeting for Outcomes Contingency $250,000 TOTAL: $105,760,330 Increase from FY16: $5,554,074 6 2/1/2016 3 Budget Committee Review Technology Capital $1,500,000 Radio Capital $435,940 Fleet Capital $3,500,000 TOTAL: $5,435,940 Increase from FY16: $1,328,863 Vision..... The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper. 2/1/2016 2/1/2016 City of Roanoke tl rel a nw „ere Priorities �I, e I eetl e, tl[4zena innunionnest a , Ieal sale in Inetr community womfores opperrumbes to n e Safety ECOeem In. p w0cur nn$ 9 9 ..,e0Im,M w regional and global r En „ante ROanoke's - e ep,lonal xlaL,y as en FaSler an enmmnm on, for atlaNUe. tlnerse, likl�gleamingwnicn coqualrylncluan2, Nera n, atom and becremab ens enive nay in wmmm Livability afio ana an mmagn s„aretl aarucea ana mN�nwnamem Infrastructure Government Meimainana buiia auarN Fosiae aaaptianal, re� cos, mhaeWCNrema,suppom comeN,i""'mmen, M1ealNyresitlemal `Human' semoea ma,arecouaboa,i.e, neiq„bomootls, successful Services re"pn7t reapoma, and ¢ercialareas, and conlire. siblepubrcrasibusbana -. L2FO.."s raltemommundy,nal utilizes an eQUi, able, regional, anb cpllabpreli�re eppmecn b umgaprerenU,i�B mea6 re .inlenenlipn a. antl selteuR¢IenrywM1lleproNtllnBa q salelyear lordtisns. Economy Total Offers: $1,453,896 Total Number of Offers: 5 Increase from FY16: $261,477 2/1/2016 Education Total Offers: $1,836,070 Total Number of Offers: 6 Increase from FY16: $63,902 Good Government Total Offers: $18,384,247 Total Number of Offers: 55 Increase from FY16: $414,668 Human Services Total Offers: $37,728,441 Total Number of Offers:13 Increase from FY16: $895,855 Infrastructure Total Offers: $23,103,158 Total Number of Offers: 33 Increase from FY16: $1,655,052 13 14 2/1/2016 2/1/2016 Livability Total Offers: $16,129,943 Total Number of Offers: 26 Increase from FY16: $751,586 Safety Total Offers: $68,467,634 Total Number of Offers: 28 Increase from FY16: $1,840,062 2/1/2016 Outside Agencies Total Offers: $8,624,060 Total Number of Offers: 29 Increase from FY16: $870,988 Summary Priority FY 17 Offer Total Including Increase from FY16 Total Recurring Requests Economy $145389 $26147 Education $183607 $6390 RCPS $79,462,80 $1,668,80 Good Government $18,384,24 $414,66 Human Services $37,728,441 $89585 Infrastructure $23.103.158 $165505 Livability 1812994 75158 Safety $68 467 6 $1.840, O6 OutsideAgencles $8,624,06( $870,98 Budget Committee Review $5,435,94 $1,328,8 8 Reserved Allocation $26,297,53 $3,8115,2 TOTALS: $286,928,71 $13,636.5 Price of Govemment: $Z77,330,00 N/ to Variance ($9,598,719 N/ One -Time Funding Requests Total: $1,040,044 Percent for Art $ 21,500 Equipment: $512,874 Presidential Election Expenses: $ 42,689 Departmental Building Upgrades: $ 48,031 Technology Server Room Upgrades: $113,000 One -time Training Needs: $ 15,100 Market Building Capital Improvements: $ 75,000 Classification & Compensation Study: $200,000 Other Requests: $ 11,850 To be funded from one -time sources 19 Strategies to Balance • Utilize Guiding Principles • Efficiencies, employ Lean Six Sigma methodologies • Cost reductions without service reductions • Refine existing revenue estimates 20 2/1/2016 10 Council Discussion And Feedback Next Steps • Priority teams reviewing offers • Budget Committee review • March 7, 2016: — Update on Price of Government — Offer Rankings — Balancing Strategies — Capital Planning • April 4, 2016: Budget Balancing Status • April 18, 2016: Recommended Budget presented to City Council • April 28, 2015 (Thursday): Budget Public Hearing • May 5, 2016 (Thursday): Budget Study • May 9, 2016: FY 2016 -2017 Budget Adoption 22 2/1/2016 11 Capital Project Planning Maintain Current Capital Assets Infrastructure Investment for Livability and Economic Development • Bridge Renovation /Replacement • Curb, Gutter and Sidewalk • Streatscape Projects • Storm Drains • Civic Center • School Maintenance Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. 23 Current Debt Issuance Plan FY 2016 -2020 Project 2013 M17 2ou .1a 2020 TMtl 'CPS E 0,500,000 5 5, WO.WO S 5.000.000 4 5,000,000 $ 5.OWAW $ 28 RnG.000 prQ. R111-1 fi..p.o. 2100,000 ,S-Xn W l LOmy Mw rPlm 3577000 2,81S,D]0 2,769000 5,0.00,0.7 t1,a TC1,OW R. Ma-p. 1,000,000 2,000,000 2,.enW 2.500,000 2,..00 11,1.00 n. C- Carter 1,500,000 1,59 e" 1,000,000 1.500.. TWO. .rM... rtanaOemelr 1820,000 1,120,000 1,120,000 1.120.000 1.40.000 a n. C.r G.,r aN SXle -11, 1500,000 1,0060.0' "..000 1,000.0.1 1.000.000 ep0cA. wealu"s e3p,Wp .... and' p SW.. 2,6..0. 1- 1o111y Maalar Pl— - 810,000 640,000 WOOD 68:510. 911 C. 1,500,000 10.000.000 11,50 X. Paemryer Rd l*=VARre 2500,.0 2,STAW To $ 26107,00] $ 2' Mar. 3 Ia.288.000 $ 22.0.0.1 $ 31.]!5,01. 5116,688.0. F 16 represents Une adopted! Capital Improvement Program. Adjuled planned issuance totals $21.197M. 20 2/1/2016 12 Debt Service as a % of Total Expenditures • FY 2015 through 2020 updated for actual issuance in 2015 • Assumes 0% increase in expenditures FY 2018 through 2020 using FY 2017 projected expenditures as the base year • Includes planned Debt Issuance FY 2016 through 2020 25 Schools School Improvements — Project Funding: • Debt Issuance: FY 201fi: $8,500,000 FY 201]: $5,000,000 - FY2018$5,000,000 FY 2019: $5.000.000 FY 2020: $5.000.000 — Continued commitment of $5,000,000 of debt capacity reserved for school projects — Planned spending includes renovation /expansion of several schools, classroom improvements, HVAC improvements, window replacements and lighting enhancements 2/1/2016 13 Bridge Maintenance, Repair and Renovation Program Project Funding Debt Issuance: FV 2016'. $5.650000 • FY 2011'.$ 6.900oo0 120 89 1'. $3.100,000 11 20; $3.250,000 FY 2020:50,`Ao.000 Ongoing maintenance, repair and renovation of bridge structures such as - Franklin Rwd one, NS l iMay GllmerAwnue over Tmi.I Run Bra i Avenue mer lien", h0 - waena(Main Street mgr Roari River - nalebenue aver Tmker o—' - Berkley ROad ma Glade creek Adda lal landing need of $4.5M identi0ed for bridge rehabilitation and replacement In FY 2021 $W0,000 annual cash footling in tumor operating budget Total funding usetl to match decreasing state revenue sharing funds Library Master Plan 27 Project Funding: — Debt Issuance: • FY 2016: $3,577,000 FY 2011: $2.845,000 FY 2018: $2.769.000 FY 2019: $550,000 • FY 2020:$5.000.000 Branch expansion and renovations for Williamson Road, Melrose, Countryside, South Roanoke a -branch as well as the completion of the Main Library, renovations 28 2/1/2016 14 Parks and Recreation Master Plan Project Funding: — Debt Issuance: • FY 201fi: 81,000,000 • FY 201 J: $2,500.000 FY 2018: 82,500,000 FY 2019: $2.500.000 FY 2020: $2,500,000 Parks and Rec Master Plan update to be presented during future briefing. Stormwater Management Stornmvater operating funding: - FY 2016: $500,000 - FY 2017: $1,000,000 Project Funding: — Debt Issuance: • FY 2016: $1,920,000 • FY 2017:$1,120,000 • FY 2018:$1,120,000 • FY 2019:$1,120,000 FY 2020: $1,120,000 Addressing drainage problems throughout the city Allocation of $1.62M in FY 2017 and $1.11M thereafter annually in addition to revenue generated by Stormwater Fee to address prioritized projects Total funding used to match state revenue sharing funds 2/1/2016 15 Curb, Gutter and Sidewalk Program Project Funding - Debt Issuance: • FY 2016: $1.000,000 FY 2017: $1,000,000 FY 2018: $1,000,000 FY 2019: $1,000,000 • FY 2020: $1,000,000 Total funding used to match state revenue sharing funds Streetscape Projects Project Funding: — Debt Issuance: FY 2016: $500.000 • FY 2017$500,000 • FY 2018 W0,000 • F 2019'.5500.000 FY 2020: $500,000 Projects support needs identified in neighborhood plans and to support private development 32 2/1/2016 T Fire Facility Master Plan Project Funding: - Debt Issuance: • FY2018: $810,000 • FY 2019:$5,400,000 FY2020: $645,000 Funding to conduct A &E, locations, etc. - Station 7- Memorial Ave. $5.4 million - Station 2 - Noble Ave - $7._ million Station 8- Crystal Spring Ave. SW- $5.2 million Passenger Rail Infrastructure Project Funding: — Debt Issuance: F 2016'. $2,500.000 (not i.s .dn Brick and mortar station not required at this time Funding appropriated sufficient for Norfolk Avenue street improvements 2/112016 17 Civic Center Project Funding: — Debt Issuance: • 12018:51,500.000 FY 201]: $1,500,000 (FYtB Issue) 12018a1.5o0,000 FY2019. $t, 500,000 FY 2020:$1,500,000 Completed projects: - HVAC, electrical system and lighting improvements - Plan root repairs Coliseum seat risers and seat reaacements - Roanoke Performing AM TheaVe carpet replacement F rlor door replacements Future projects: - Ice Rink ReVigeratlon System - Coliseum swrehoardlsountl system - Caiseum raakoom ran Y ona - Replace SPAT stage - BPAT mstrwm remvations Improvements Adopted FY 2016 Capital Projects (Cash Funded ) Pmlect Amount Bridge Maintenance 500.000 Graenways' 0 YMCA• (M of 5 allocations) 100,000 Virginia Museum a Trap%p,tallon'(3^ of 5 allocations) 100.000 JeRerwn Center' (3' of 5 allocations) 100,000 TOTALS $800.000 'Funded through one-0me cash 2/1/2016 18 Debt Issuance Planning FY 2017 -2021 Pro 3Mt .19 3019 .0 .1 TaW RWS $ 5000,530 $ 1 .O $ 4000..0 $ 5,OW OW S SOOO WO $ 21 NJ erldte FenowOnn 0950000 5,'.0.000 3250,N0 .,5.,000 Os.nO S 26,2000. LIOnry M_an, Plan 2.4 .0 ?]69000 SW,WO S,OW,000 - $ 11.153.0'. PBR Mal Plan 2, WO, WO 2,530.000 23W.W0 2..000 ?.0, '.0 $ RSOO.OW d.[ .aar 1 W0,000 1.. 530 1,5.0. 1,.O,WO $ "0.... Slormmater Maregemerl 1620,050 1,1200. 1,120, '.0 1 120,.0 1,120.. S 4100.0. ., GMer eN Sledsk 1..0.000 i..o 000 1,000,530 1,0.,.0 I,Mow $ 50.,0. s0en stapes 50400 .0 ,000 WO,Wa 5.,000 s0o,[OO $ 2.5,oW lre Facllry Meals Plan - eID, 000 s,40o,.0 615,000 7.255..0 $ 14,110x. 911 Genael - L.O.WO 10 ,00,0. - $ 11,.0,0. To l $ 22415,.0 $ 20199,.0 $ .30.00 $ 31,765..0 $ .,371.0 S 12,074..] 37 Projects Not Currently Included in Capital Improvement Program Fire Facility Master Plan — Station #8 -$5.2M Greenways — FY 19, 20 and 21 - $5.10M Passenger Rail Multi -Modal Facility - Cost unknown Public Works Service Center — $121A over multiple fiscal years Street Improvements — Colonial Avenue - $5.51M — Williamson Road 38 2/11/2016 19 Council Discussion: Current CIP and Capital Plan FY 2017 -2021 Priority Projects? Next Steps • March 7th: — Follow -Up Information — Update on Capital Project Planning 2/1/2016 20 Guiding Principles • Operate with a long -range view on resiliency and community impacts • Adhere to sound fiscal policies and procedures • Maintain current assets • Engage in partnerships that advance the region • Invest in initiatives to grow the community and region • Invest in employee development and compensation • Engage the community in long -range planning • Utilize best practices in decision making C, 2/1/2016 21 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Clulrcli Avenue, S. W., Suite 456 ' =a,a aj "z` Roanoke,Vilginia 24011-1536 'relephonc: (541) 853 -2541 Mx: (540) 8511135 S'I EPIIANIE M. MOON REYNOLDS, MM(' E: mall: elcrk(nronnokma.an< City Clerk February 2, 2016 The Reverend Dr. Quenton L. Keatts, Pastor First Baptist Church 310 N. Jefferson Street Roanoke, Virginia 24016 Dear Reverend Keatts: C'ECELIA P. hICCOV Dcpntz City Clerk CECELI A T. AVERB, CMC Assistant Depat) City Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, February 1, 2016. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, /� StephaniMyy{ M. e Moon Reynolds, MM9C.� City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 2t5 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephmm: (540)853 -2541 Fnx: (540)85 3-1145 STEPBANIE M. MOON REYNOLDS, MMC E -nitil: elerk(n.rovnakevu.guv CECELIA F. MCCOY City Clerk Deputy City Clark CE('ELIA T. W EBB, CMC A,M,tvnt Deputy City Clerk February 3, 2016 Dr. David B. and Ann B. Trinkle, Co- Owners 2123 Crystal Spring, LLC 2855 S. Jefferson Street Roanoke, Virginia 24014 Dear Dr. and Mrs. Trinkle: I am enclosing copy of Ordinance No. 40428- 020116 rezoning certain property located at 2123 Crystal Spring Avenue, S. W., by repealing proffered conditions presently binding upon such property, to CN, Commercial- Neighborhood District, without conditions, as set forth in the Zoning Amendment Application dated May 27, 2015, and filed October 30, 2015. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, February 1, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynok3s, M City Clerk Enclosure PC: Rox Properties, LLC, 2118 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Associates in Medicine, Inc., 2129 Rosalind Avenue, S. W., Roanoke, Virginia 24014 CASS, LLC, P. 0. Box 11985, Roanoke, Virginia 24022 SouthGroup Acquisition Co., LLC, P. 0. Box 711, Corporate TA, Dallas, Texas 75221 Kenneth D. Cumins, 5145 Partridge Circle, S. W., Roanoke, Virginia 24014 First Presbyterian Church, 2101 S. Jefferson Street, Roanoke, Virginia 24014 TRS First Presbyterian Church, P. 0. Box 8538, Roanoke, Virginia 24014 Barbara N. Duerk, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Dr. David B. and Ann B, Trinkle, Co- Owners 2123 Crystal Spring, LLC February 3, 2016 Page 2 Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Chris Chittum, Director of Planning, Building & Development Ian D. Shaw, Planning Commission Agent IN'Il 1p COUNCIL OI; TI1GC'I'I'Y OF ROANOKIi, VIRGINIA The tat day of February, 2016. No. 40428 - 020116. AN ORDINANCk to rezone certain property located at 2123 Crystal Spring Avenue, S.W., by repealing plDporcd conditions presently binding upon such property; and dispensing with the second rcadntg of this ordinance by title. WHEREAS, David B. Trinkle, M.D., on behalf of 2123 Crystal Spring, LLC, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to delete certain conditions presently binding upon a tract of land located at 2123 Crystal Spring Avenue, S.W., being designated as Official Tax Map No. 1050514, which property is zoned CN, C'ommercial- Neighborhood District, with proffers, such proffers being accepted by the adoption of Ordinance No. 36819 - 081604, adopted on August 16, 2004; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public bearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on January 19, 2016, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opporhnity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the maltcits preSCoWd at the public hearing, finds that the public necessity, convenience, gcncraf welfare and good zoning practice, require the repeal of the proffers applicable to the subject property, and is of the opinion that the conditions now binding upon a tract of land located at 2123 Crystal Spring Avenue, S.W., being designated as Official Tax Map No_ 1050514, should be repealed as requested, and that such property be xoned CN, Commercial - Neighborhood District, without conditions, as set forth in the Zoning Amendment Application dated May 27, 2015, and filed October 30, 2015. T[ IHRI?PORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the proffered conditions as set forth in the Zoning Amendment Application dated May 27, 2015, and filed October 30, 2015, so that the subject property is zoned CN, Commecial- Neighborhood District, without proffers. 2. Pwsuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTESTT:: _ R C� ity Clerk 1 2123 Cnslal spring - Amend pmfferscoc STATEMENT OF CONFLICT OF INTEREST 1, David B. Trinkle, state that I have a personal interest in agenda item A. 1, Request of 2123 Crystal Spring, LLC, to repeal conditions proffered as a part of a previous rezoning at 2123 Crystal Spring Avenue, S.W., Roanoke, Virginia, set for public hearing at the regular session of Roanoke City Council for Tuesday, January 19, 2016, at 7:00 p.m., or at such later time as the matter may be reached, because 1 am the manager and a member of 2123 Crystal Spring, LLC, the applicant and owner for this rezoning request. Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 191h day of January, 2016. J ;7 David B. Trinkle, Vice Mayor and Member of Council CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 19, 2016 Subject: Application by 2123 Crystal Spring, LLC, to repeal conditions proffered as part of a rezoning at 2123 Crystal Spring Avenue, S.W., bearing Official Tax No. 1050514. Recommendation The Planning Commission held a public hearing on Monday, January 11, 2016. By a vote of 6 - 0 the Commission recommended approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, South Roanoke Neighborhood Plan, and Zoning Ordinance as it removes conditions from the property that are now more restrictive than those for the surrounding neighborhood with the same zoning district. Application Information Request: Amendment of Proffered Conditions Owner: 2123 Crystal Spring LLC Applicant: 2121_Crystal Spring LLC Authorized A ent: N/A City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address Location: 2123 Crystal Spring Avenue SW Official Tax Nos.: 1050514 Site Area: Approximately 0.2761 acres Existing Zoning: CN, Commercial- Neighborhood District, with conditions Proposed Zoning: CN Commercial-Neighborhood District Existing Land Use: Eating Establishment; Eating and Drinking Establishment Not Abuttinci a Residential District Proposed Land Use: Eating Establishment; Eating and Drinking Establishment Not Abutting a Residential District Neighborhood Plan: South Roanoke Neighborhood Plan Specified Future Land Use: Commercial Neighborhood Filing Date: I Original Application: October 30, 2015 Background The buildings at 2123 Crystal Spring Avenue, S.E., were built in 1925 and were operated most recently as restaurants. In 2000, the property was rezoned from C -1, Office District, to CN, Commercial- Neighborhood District, with conditions, to allow for the property to be used for a restaurant. In 2004, the proffered conditions were amended to allow the property to be used for more than one restaurant. In the 2005 Comprehensive Rezoning of the City, the surrounding C -1 District Properties were rezoned to CN, Commercial- Neighborhood District. In October 2015, the Applicant filed an application to repeal the proffered conditions from 2004. Conditions Requested To Be Repealed by the Applicant The following proffered conditions enacted per Ordinance No. 36819- 081604 are proposed to be repealed as they pertain to Official Tax No. 1050514: (1) The uses of the property shall be limited to the following: a. Restaurants, with no drive through window b. General and professional offices, including financial institutions c. Medical offices: and d. Medical clinics, if a special exception is granted. (2) Off- street parking shall be provided using the existing parking located in the rear of the property and additional off premises facilities as arranged by the property owner or tenants as certified by the Zoning Administrator to meet the following parking requirements of: a. For restaurants, one (1) space for every 200 square feet of net floor area plus one (1) space for every employee at the highest shift; and For general and professional offices, medical offices, or medical clinics, one 0 ) space for every 300 square feet of net floor area. (3) The exterior of building A (see Exhibit B for building designations) shall not be altered except: a. In compliance with minimum building code requirement for the change of use of this building b. To provide the necessary handicap accessible structures c. Cosmetic enhancements such as painting, signage, lighting, awnings, shutters, and similar cosmetic changes. Considerations Surrounding Zoning and Land Use: Compliance with the Zoning Ordinance: The purpose of the CN District is to encourage a concentration of neighborhood - scaled retail, office, and service uses, in clearly defined, compact areas in close proximity to residential neighborhoods. The regulations of the district are intended to control the scale of nonresidential buildings in a manner that makes them compatible with and appropriate for surrounding residential areas and to encourage a development pattern that consists of ground floor commercial uses with offices and residential uses on the upper floor levels. The district is intended to promote pedestrian- oriented development, with buildings located close to the street, pedestrian - scaled signage, main entrances oriented to the street frontage sidewalk, windows or display cases along building fa4ades which face the street, and significant building coverage of the site. Although parking areas may be provided, they are generally limited in size and are deemphasized by their location on the site. The repeal of proffered conditions does not alter the existing physical site. The site will be subject to the dimensional standards of the CN district for any future changes. Conformity with the Comprehensive Plan and Neighborhood Plan Both Vision 2001 -2020 and the South Roanoke Neighborhood Plan identify the importance of village center areas within the community. The repeal of the existing proffered conditions will allow the property to have the same development standards as the surrounding commercial neighborhood properties in this village center area. Zoning District Land Use North CN, Commercial- Neighborhood Office, General or Professional; District Personal Services Establishment South CN, Commercial- Neighborhood Retail Sales Establishment, Not District Otherwise Listed East IN, Institutional District Place of Worship and Daycare Center, Child West CN, Commercial- Neighborhood Medical Clinic, Office, General District I or Professional Compliance with the Zoning Ordinance: The purpose of the CN District is to encourage a concentration of neighborhood - scaled retail, office, and service uses, in clearly defined, compact areas in close proximity to residential neighborhoods. The regulations of the district are intended to control the scale of nonresidential buildings in a manner that makes them compatible with and appropriate for surrounding residential areas and to encourage a development pattern that consists of ground floor commercial uses with offices and residential uses on the upper floor levels. The district is intended to promote pedestrian- oriented development, with buildings located close to the street, pedestrian - scaled signage, main entrances oriented to the street frontage sidewalk, windows or display cases along building fa4ades which face the street, and significant building coverage of the site. Although parking areas may be provided, they are generally limited in size and are deemphasized by their location on the site. The repeal of proffered conditions does not alter the existing physical site. The site will be subject to the dimensional standards of the CN district for any future changes. Conformity with the Comprehensive Plan and Neighborhood Plan Both Vision 2001 -2020 and the South Roanoke Neighborhood Plan identify the importance of village center areas within the community. The repeal of the existing proffered conditions will allow the property to have the same development standards as the surrounding commercial neighborhood properties in this village center area. Relevant Vision 2001 -2020 policies • NH P2. Neighborhoods as villages. Neighborhoods will function as villages, offering opportunities to live, work, shop, play, and interact in a neighborhood setting. Neighborhood- oriented commercial activity will be encouraged in well- defined village centers. Relevant South Roanoke Neighborhood Plan Policies: Economic Development Policies The current zoning and development patterns of the village center should be maintained. The village center should be preserved and marketed as a historic amenity and vital asset to the community. The property was previously rezoned from Office District to Commercial Neighborhood District with conditions to allow restaurant and other uses of the property not previously permitted when it would have been a more intensive use than the immediate surrounding area. The surrounding commercial properties were since rezoned to Commercial Neighborhood without conditions in the 2005 Comprehensive Rezoning. Therefore, the property currently has more restrictions to development based on the existing proffered conditions than the surrounding properties of the same zoning district designation. Removal of the existing proffered conditions would not create an adverse impact on the health, safety, or welfare of the surrounding community. Public Comments None. Planninq Commission Work Session: None. Planninq Commission Public Hearin Barbara Duerk, 2607 Rosalind Avenue, S.W., stated that she was the acting coordinator for the Neighbors in South Roanoke. She requested that the meeting be held at a time when more people can attend and expressed concern over the process of notifying citizens and neighborhoods when a rezoning is before the Planning Commission. She asked that signage be more prominently posted on the property. She stated that the proffers still fit the property and requested that the matter be tabled till next month to give the neighborhood organization time to discuss it. Ms. Penn asked staff to review the requirements for postings and notifications Chris Chittum, Director of Planning Building and Development, stated that the only requirements for notification in state code are the running of the legal ad at specific times in the newspaper and the notice to the adjoining property owners. He stated that there is a locally imposed condition to post a sign on the property 10 days before the public hearing. In addition, he listed additional non- required ways the department has been giving notice to the community. He stated that as soon as the rezoning request is received it is scanned and posted to the web page. Notice of the application is then sent via My Roanoke to citizens that have requested notice. Furthermore, Mr. Clement from Neighborhood Services, sends a listing of the Planning Commission agenda items to the neighborhoods in Roanoke. He stated that circulation is far greater with email and Internet access than ever before and that the Planning department has a good defensible process in place. Mr. Smith asked if the current application had followed that process. Staff stated that it had. Chad A. Van Hyning, Chair 9 City Planning Commission cc: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney David B. Trinkle, 2123 Crystal Spring LLC I Department of Planning, Building and Development ROA N O K E Room 166, Noel C. Taylor Municipal Building OCT S 0 2015 215 Church Avenue, S.W. Roanoke, Virginia 24011 CITI , NoANOKE Click Here M Print Phone: (540) 853 -1730 Fax: (540) 853 -1230 PLANNING BUILDING 6 J DEVELOPMENT J Date: 52 7-/-G Submittal Number. o ❑ Rezoning, Not Otherwise Listed Amendment of Proffered Conditions ❑ Rezoning, Conditional ❑ Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unk Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District 151,. Address: Official Tax Existing Base Zoning: q ,With Conditions (If multiple zones, please manually enter all districts W /l/ .) ❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): Requested Zoning: //]� ❑With Conditions Proposed C/Z ✓ Without Conditions Land Use: Name: Phone Number: E -Mail: ��� �1G, Name: Phone Number. Address: E -Mail: Applicants Signature: Name: Phone Number: Address: E -Mail: Authorized AgenPs Signature: Fling fee. f Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. F Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as F 'development plan' if proffered. F Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. F Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, if applicable. -0"N tten proffers to be amended. See the Ciys Guide to Proffered Conditions. ,lie"Copy of previously adopted Ordinance. F Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. F Copy of previously adopted Ordinance. • Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. • Copy of previously adopted Ordinance. F A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. F Cover sheet. F Traffic impact analysis. F Concept plan. F Proffered conditions, ff applicable. F Required fee. 'An electronic copy of this application and checklist can be found at www.roanokeva.govlpbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specked by staff. June 11, 2015 Katharine Gray Architect, City Planner Planning Building and Development City of Roanoke 215 Church Avenue, SW Room 166 Roanoke, Virginia 24011 Re: 2123 Crystal Spring Avenue Dear Katharine - As we discussed, please find enclosed the application to change this property from CN with conditions to CN without conditions. I have owned this property since 2004. 1 have no current or envisioned plans to change the usage of the building and there are no planned upgrades or renovation projects. By history, in 2000 the property was rezoned to CN at a time when the surrounding area was zoned C -1. In 2004, amendments were made to conditions and proffers. In 2005, the surrounding area was rezoned to CN. This was in fitting with the neighborhood plan and in keeping with the Crystal Spring Village area. Through this application, I am simply requesting that my property be in keeping with the neighborhood plan and the CN zoning with no proffered conditions. In 2000 the Intended use of this building could have been perceived as more intensive than surrounding usage. Overtime the surrounding neighborhood community has become more intensive but my property now has more restrictions than surrounding properties. In 2005, with updates in 2008, the South Roanoke Plan has desired for the area to become CN. The South Roanoke Village is now considered a model for our city and is thriving and supportive of surrounding neighborhoods. Beginning in 2000, the main house at 2123 Crystal Spring Avenue has featured several high end restaurants. Unfortunately, many have failed. Beginning in 2004, under my LLC ownership, plans were made to focus on the carriage house on this property and less upscale food. The restaurant, Fork in the Alley, just celebrated its 10" anniversary. The main house continued to feature restaurants until focusing on a bakery, Bubblecake, about five years ago. Both are doing well and are mainstays of the neighborhood and village. We believe changing the zoning from conditional CN to clean CN Is appropriate, fair and in fitting with current usage of the property. The property is managed well and fits In with other commercial nature of the village center and again is an important quality of life amenity for surrounding residents. With the proposed amendment and with removing the proffers, there will be little impact if any at all to the surrounding neighborhood. There is expected to be no change In usage of the building, parking, or appearance. Our building and businesses will continue to operate as they are now and as other restaurants and businesses do in the village. Even if there were changes In usage or appearance within conformity of CN without conditions, there is no different impact one way or another to the neighborhood. Tragic Flow, pedestrian access, street parking would all remain the same. If you have any concerns or need additional information, please do not hesitate to contact me David B. Trinkle, M.D. 2123 Crystal Spring LLC May 26, 2015 Katharine Gray Architect, City Planner Planning Building and Development City of Roanoke 215 Church Avenue, SW Room 166 Roanoke, Virginia 24011 Re: Request to repeal proffered conditions at 2123 Crystal Spring Avenue Dear Katharine- As the owner /manager and president of 2123 Crystal Spring Avenue LLC, I hereby request that the following proffered conditions enacted per Ordinance No. 36819 - 081604 be repealed as they pertain to Official Tax No. 1050514: (1) The uses of the property shall be limited to the following: a. Restaurants, with no drive through window b. General and professional offices, including financial Institutions c. Medical offices: and d. Medical clinics, if a special exception is granted. (2) Off - street parking shall be provided using the existing parking located in the rear of the property and additional off premises facilities as arranged by the property owner or tenants as certified by the Zoning Administrator to meet the following parking requirements of: a, For restaurants, one (1) space for every 200 square feet of net floor area plus one (1) space for every employee at the highest shift; and b. For general and professional offices, medical offices, or medical clinics, one (1) space for every 300 square feet of net floor area. (3) The exterior of building A (see Exhibit B for building designations) shall not be altered except: a. In compliance with minimum building code requirement for the change of use of this building b. To provide the necessary handicap accessible structures c. Cosmetic enhancements such as painting, signage, lighting, awnings, shutters, and similar cosmetic changes. If you have any questions or need additional information please do not hesitate to contact me. Sincerely, David B. Trinkle, M.D. 2123 Crystal Spring LLC V AIG EAD ASSOCIATES Alcbteets, Dm pm, Cowtuctm Mmegm i:�1t,G1A16 �� Py ,. IV A4LEr T rr Auer ax rR �cAr lom .a — cAe rsap u e..,cr Iwo i t, 1 dc•.r ,r [o or-m "'I taro Aad10� si' Gt 4 CRWrAL SPAPA2 ADI„ SW - . 7rRZATPTWTMB 7MMT,161r, rr own/ or nr caw, "Z' - PRELIMINARY PLAN PREPARED FOR - WESTWIN OF ROANOKE, LLC BEING .: ` .. LOTS 13 & 14, BLOCK 49 CRYSTAL SPRING LAND CO. P.B. 1. PG. 102. & 103 'SITUATED ALONG CRYSTAL SPRING AVE.. S.W. ROANORE, VIRGINIA SCALE 1' 30' DATE 2 FEBRUARY 2000 LlAfaoSN AasomATED. ►.o. v+araAS- wIR.>nau- PwlNaa ROAaOIIa. vwaw� IiAY CRRIOXEAD, ARCMIECT' 2M1 BRMIBIEIbN AVENUE. E.W..r.O, BOX4B8'3 . ROAPt01�, VA 1W36 • IEfol T!{ -59p8 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of August, 2004. 80. 36819- 081604. AN ORDINANCE to amend 036.1 -3 and 36.14, Code of the City of Roanoke (1979), as amended, and Sheet No. 105, Sectional 1976 Zone Map, City of Roanoke, in order to amend certain conditions presently binding upon certain property previously conditionally zoned CN, Neighborhood Commercial District; and dispensing with the second reading by title of this ordinance. WHEREAS, 2123 Crystal Spring, LLC filed an application to the Council of the City of Roanoke to amend certain conditions presently binding upon a tract of land located at 2123 Crystal Spring Avenue, S.W., being designated as Official Tax No. 1050514, which property was previously conditionally rezoned by the adoption of Ordinance No. 34734 - 040300, adopted April 3, 2000; WHEREAS, 2123 Crystal Spring, LLC seeks to have the proffered conditions repealed and replaced with new proffered conditions; . WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its Te rnmendation to Council; WHEREAS, a public bearing was held by City Council on such application at its meeting on August 16, 2004, after due and timely notice thereof as required by §36.1693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the conditions now binding upon a tract ofland located at 2123 Crystal Spring Avenue, S.W., being designated as Official Tax No. 1050514, and the matters presented at the public hearing, should be repealed as accepted by Council by the adoption of Ordinance No. 34734 - 040300 on April 3, 2000, and replaced as requested. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Sections 36.1 -3 and 36.1 -4, Code of the City of Roanoke (1979), as amended, and Sheet No. 105 of the Sectional 1976 Zone Map, City of Roanoke, be amended to reflect the changes in proffered conditions as shown in the Petition to Amend Proffers filed in the City Clerk's Office on June 3, 2004, and as set forth in the report of the Planning Commission dated August 16, 2004, so that the subject property is zoned CN, Neighborhood Commercial District, with proffers. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading ofthis ordinance by title is hereby dispensed with. An: City Clerk. x awvux® ,au®+ovxaimvnrsrnuewmucmiew.00c PETITION TO AMEND PROFFERED CONDITIONS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Amendment of proffered conditions for a tract of land lying in the City of Roanoke, Vuginia, identified as 2123 Crystal Spring Avenue and further identified as Tax Map No. 1050514. TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: By Ordinance No. 34734 - 040300, at the request of Westwin of Roanoke, Inc, City Council rezoned the property identified as Tax Map No. 1050514 from C -1, Office District, to CN, Neighborhood Commercial District, with proffered conditions. A map of the property is attached hereto as Exhibit 1. The Petitioner, 2123 Crystal Spring LLC, owes said land in the City of Roanoke and requests the conditions relating to said property be amended as hereinafter set out. The petitioner believes that the subject amendment of proffers will fiuther the intent and purposes of the City Zoning Ordinance and it's comprehensive plan in that it will allow for the property to be used as intended by the original rezoning, will comply the intent of the conditions, and the use will be complimentary with the other businesses already located in the are- and on site. The Petitioner hereby requests the following proffers enacted by Ordinance No. 34734- 040300 be repealed: (1) The use of the property will be fm a restaurant, with no provision for drive thm of delivery service. Petitioner also reserves the right to use the property for general and professional offices, including financial institutions, medical offices or medical clinics. (2) Parking for the restaurant will be provided using the existing parking located in the rear of the property and additional off premises facilities as arranged by the property owner or tenant as certified by the Zoning Administrator to meet parking requirements of one space for every 200 square feet of net floor area plus one space for every employee. In the event the property is uses fro general and professional offices, including financial institutions, medical offices or medical clinics, certification must be provided that there is one space for every three hundred square feet of net floor area. (3) The exterior of the existing structure will not be altered except: ( A ) in compliance with minimum budding code requirement for the change of use of this building. ( B ) to provide the necessary handicap accessible structures ( C ) cosmetic enhancements such as painting, signage, lighting, awnings, shutters and similar cosmetic changes. The Petitioner hereby requests the following proffered conditions be substituted and adopted for those existing proffers delineated above: (1) The uses of the property shall be limited to the following: a. Restaurants, with w drive through window, \ b. General and professional offices, including financial institutions; c. Medical offices; and 1� {y� d. Medical clinics, if a special exception is granted. \. \ (2) Off-street parking shall be provided using the existing parking located in the rear of the property and additional off premises facilities as arranged by the property owner or tenants as certified by the Zoning Administrator to meet the following parking requirements of I� �U a. For restaurants, one (I) space for every 200 square feet of net floor area plus one (1) space for every employee at the highest shift; and b. For general and professional offices, medical offices, or medical clinics, one (1) space for every 300 square feet of net floor area. \\ (3) The exterior of building A ( see Exhibit B for building designation ) shall not be altered except: a. in compliance with minimum building code requirements for the change of use of this building. b. to provide the necessary handicap accessible structures C. cosmetic enhancements such as Painting, signage, fighting, awnings, shutters and similar cosmetic changes. Attached hereto as Exhibit C are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the subject property. WHEREFORE, the Petitioner requests the described above conditions be approved as herein set out in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 3 rd day of June, 2004. Respectfiilly submitted., ��t�fm-t+7RTftifi Dr. David Trinkte 213 McClanahan Street Roanoke, VA- 540-981-8025 V AI!i HEAD A550CIATES Architects, Desigrnn, Ca�on Maann�agm-- 12' ALLEY alruwn cAa raw e fQVC W'KK .�...tf E3 Extbair W p , row a (OT IJ GY [IRS ' cflwrAL -%P)W O Al, 3W. . NO2M* %!)) !!/S fMp�[RTY /5 AVTCLCI7FD w1AlV lAF LMTS [Y A "" YFM RQ1' llXpG4pYAT LY5'd: 7!/S =ZW 1J BA.99 l V AM B/ L7MY O� /Nf RLg7 A9NANCE BA76 YAP MO NAS NC NGBp]IDBY ACRlAL AB2D FlENI)M75 RM AO,�x .BIS'PLAT IWS.PI4P1APfD IYMGY/T 7Ii- d'ACT7TOA GTAGEOVT B7lFAYMMT AMO 7Al2ff YAr, MM'GYI AATICT BiL RR]°f)p7Y Atli 9,tlNV APAfD1L JJ BAS RAT IWS PREYAA[DN ALL�OpRAAtl£ MAY PFONIIOOVlS .SET fGPiY BY !NE LLTI/YOVl1[AL iAP1ii1Lp faP PNYSiCML A/AIONGIfYT.STNN^YS .. PRFLMINARY PLAN PREPARED FOR - -- WESTWIN OF ROANOKE, LLC .-� BEING . LOTS 13 & 14, BLOCK 49 CRYSTAL SPRING LAND CO. P.B. 1, PG. 102. & 103 - SITUATED ALONG CRYSTAL SPRING AYE. S.W. ROANOKE. VIRGINIA .. SCALE 1' 30' DATE 2 FEBRUARY 2000 LII,RIIOLN ANOGATTS, P.O. p(pW¢ SLJRVIIYM —RNINEA5 ROAN"% VAIOA�A RAY CRNGHEAD. ARCHITECT 2721 BRASID=N AVENUE, S.W.. P.O. BOX 4662 . ROANOKE. VA. 24015. (500) T24 -5326 EM151T • W CRAIGHEAD� -WIASSOCIATE5 k Alctikcts, Ispr, CtronMvage d p8- i IX v ° aa' wr I2' ALLEY - Gvr Cava LOT /S m G9Y3TAL SORAO AW, SW. 1 /rNS /RIOa9rjavS ;=PAW A�IMV "W W/S Q� A rW YFM RQM 11%N[URrAt Jd)W .Pr C? O p' 6 q'9£OAIOV O� !N!' RLLV A9N.4Y2 LGrE MM AM MAS NL lArF7m OM4T MMS fAfl'pELCrwm015 a000 io,r X 7MS HAT wu'.A@t Trs NW ,Ar?W% rA a4amvr R1l m-prr Aw mvwA AY, wiuY w!r2CT lAF rRrra�rrrnors,OWV AVEM rros rrwr lrls H1rrw,Ra w wdZi(Q4AL!' Arm Rjmwz YIl SFr nww BY )w omwLLwwN . . rae Ayr.9rwt 4WiPOIEypyr sLOP1ErS - I PRELIMINARY PLAN - .. PREPARED FOR WESTWIN OF ROANOKE, LLC BEING LOTS 13 h 14, BLOCK 49 CRYSTAL SPRING LAND CO. P.B. 1. PG. 102 @- 103 'SITUATED ALONG CRYSTAL SPRING AYE. S.W. ROANOKE� VIRGINIA SCALE 1' M. DATE 2 FEBRUARY 2000 LUrHOfN ADS"ATZG, P.C. - 010NpJ0- S,AtVLY0I1n- PLINNFAS . BOANORt, YwrwA MY CMIGHE .ARCHITECT 2721 BMNBLE ON AVEMIE. &W. - P.O. BOX 4682 • R-0' 0o E. VA 29015 •15401 774 -5325 ( & � v � � � z ■ 0 N 75 N - -- �IL _ \ }!4f!$: ® {: :`\ e) } \ \;/ §2 \( /» 2( AFFIDAVIT APPLICANT: 2123 Crystal Spring, LLC LOCATION: 2123 Crystal Spring Avenue SW Tax No. 1050514 REQUEST: Request to Repeal Conditions Proffered As Part of Rezoning COMMONWEALTH OF VIRGINIA TO -WIT: CITY OF ROANOKE ) The affiant, Tina M. Carr, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2 -2204, Code of Virginia, (1950), as amended, on bee/half of the Planning Commission of the City of Roanoke, she has sent by first -class mall this' 7V%A day of O3` � 2015, notices of a / /6h ego /6 public hearing to be held on this day of J4114 the request captioned above to the owner or agent of the parcels as set out on the attached. Tina M. Carr SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 2_6r day of L.cawt1Wa/ , 2015. DARRYL W. CHILDRESS NOTARYPOSUC COMMONWEALTH OF VIRGINIA REGISTRATION M7 SI MYCOMMISSION DffRiES Not ry Public .t Tax ID Owner Address City State Zip 1050506 Rox Properties, LLC 2118 Rosalind Ave SW Roanoke VA 24014 1050508 Associates in Medicine, Inc. 2129 Rosalind Ave SW Roanoke VA 24014 1050513 CASS LLC PO Box 11985 Roanoke VA 24022 1050516 SouthGroup Acquisition Co LLC PO Box 711 Corporate TA Dallas TX 75221 1050517 Kenneth D. Cumin 5145 Partridge Cir SW Roanoke VA 24014 1050601 First Presbyterian Church 2101 Jefferson St Roanoke VA 24014 1050603 TRS First Presbyterian Church PO Box 8538 Roanoke VA 24014 1050604 TRS First Presbyterian Church 2101 Jefferson St Roanoke VA 24014 CI r ERk Hc3 URN The Roanoke Times Account Number Roanoke, Virginia 6011439 Affidavit of Publication Date January 05, 2016 STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, 5W, SUITE 456 ROANOKE, VA 24011 Dale Category Description An Size Total [:ost 01,1112016 Tmslee Sales PUBLIC HEARING NOTICE All public hearings advenised hei 1x146L 1401.52 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 12129.0105/2016 The First insertion being given ... 12/292015 Newspaper reference: 0000255121 �fh [Mz:r Billing Re sentative Sworn to and subscribed before me this Tuesday, January 5, 2016 Notary Pdb c State of Virginia City /County of Roanoke My Commission expires 1 U230�IQ, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE All public hearings advertised herein will be held In the City Couodl Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, Spy , Roanoke. Virginia. All applications are available for review In the Planning, Building and Development office, Room 166. 215 Church Avenue, 5. W., RpanokG Virginia. Any person with a disability capture any special ppcdmmpdefion to attend or participate In the hearings should contact Planning. Building antl Development at (540) 853 -1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold public hearings on lawary 11, 2016, at 1:10 p.m., or as on as the masers may be heard to consider these application,'. Application by 2123 Crystal Sarin LLC D 11 li with no and certain off speed parking requirements: and restrlcbng alteration of the exterior of the building. The Zoning of the property Nei rr oain CN. C run unwual- theseland use categories permitting mesa land use calegorleg up living, accommodations and group living; dal; entertainment; publiiak a embly antl commuity fa public ntrans tonal antl unity facilities and accessory with , agricultural: antl a sooty', with madding m on squyc of one let a, nit 1pelr LB00 square feet ea of lot area and h maximum Floor area road of 511 the comprehensive play designates me properly (or o neighborhood use but does not specify density. Application by IETR i to rezane the property and amend the conditions pro s pan of a previous rezoning at WT Dale Avenue SE, an approximately PAA acre northeastern portion of 2125 Dale Avenue, S.E. that extentls to Data Avenue S.E, and an approximately 0.05 acre narthwestern portion of 2137 Dale Avenue, SE, that extends to Dale Avenue. 5. E., bearing Official Tax Nos. 4311204, 4311209, and 4311206, respectively. TM1C application if is rezone the described properties from M%PGD, with conditions, to CG, with conditions. The cpmamr accepted by the adoption of Ordinance No 40032 081814 on August 18, 2014, proposed for repeal limits future development to conformance with a amelopment plan as it relates to the described properties The use classes Scroll @l In the CG Danish Ibelutle community facilities) transportation: with agricultural; and a sort'; wan tip m floor density arear io of 5.a antl a maxi area slip o1 tes The comprehensive orgy f plan designates doe property for village center use, but usesnot scome comedy The progress! use acme property is a car wash. Tina M. Carr. Secretary, City Planning Commission City Council will hold public hrarm,, on Ind afineslid applications and requests on January 19, 2016, at 7'.00 p.m.. or as soon as the matters may be heard Stephanie M. Moon Reynolds, et City clerk The Ciry at Roanoke Board of Zoning Appeals will hot public hearings on January 13, 2D16, at Loo p.m., or ns soon is the grocers may be heard, to ,..rare thue application[ Application filed by Tim and Bonnie Dayton for properly located at 610 Mountain Avenues y, bearing Corporal Tax N0. 1121004, Zoned RM -1, Residential Mixed Density District, fora special exception pursuant to Section 36.2 -005. Zoning, Code of the City of Roanoke (1979), as amended, N permit a hamestay establishment- Application fired by Al Gdupelu, on behalf of Evergreen Assisted Living Community. LLC. for property locafetl at 2324th Street, N W., bearing(demanl Tax No. 2311102, zo ea RMS(c), Residential, multilemlly donitidnal) for a special exception sinecure to Section 362311. Zoning, Code of the City of Roanoke (1979), as amended to permit a group care facility, congregate home, not otherwise listed. Tina M. Carr, Secretary, City Board of Zoning Appeals (255121) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning, Building and Development office, Room 166, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact Planning, Building and Development at (540) 853 -1730 at least five days prior to the scheduled hearing. The City of Roanoke Planning Commission will hold public hearings on April 13, 2015, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by the City of Roanoke to vacate Crystal Spring Park and to release the public's right to use Crystal Spring Park on a portion of real property owned by the Western Virginia Water Authority, such real property located at 2012 Jefferson Street, S.E., and designated as Official Tax Map No. 4060502. Application by the Western Virginia Water Authority and Carilion Clinic Properties, LLC, to rezone three portions of the property located at 2012 Jefferson Street, S.E., bearing Official Tax Number 4060502. The application is to rezone a 2.0379 acre portion of the property in the northwest comer adjoining Jefferson Street, S.E., from ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. The proposed uses of that portion of the property are hospital; medical clinic; laboratory, dental, medical, or optical; laboratory, testing and research; health and fitness center; and parking off -site. The application is also to rezone a 0.2518 acre portion of the property in the northwest comer adjoining Jefferson Street, S.E., from ROS to IN, Institutional District. The proposed use of that portion of the property is utility distribution. The application is also to rezone a 0.4453 portion of the property in the northwest comer adjoining Jefferson Street, S.E., from ROS to I -2, Heavy Industrial District. The proposed use of that portion of the property is utility treatment. The land use categories permitted in the INPUD include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The land use categories permitted in the IN District include accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The land use categories permitted in the I -2 District include commercial; industrial; warehousing and distribution; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan designates the property for Park: Resource Management Plan 3. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on April 20, 2015, at 7:00 p.m., or as soon as the matters may be heard. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, March 31, 2015, and Tuesday, April 7, 2015. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.cau@Toanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 6� STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail; clerk ©roanokevn.goa February 3, 2016 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assismnt Deputy City Clerk This is to advise you that William Penn has qualified as a member of the Roanoke Arts Commission to fill the unexpired term of office of Charlene Graves ending June 30, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Susan Jennings, Arts and Culture Coordinator Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, WILLIAM PENN, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to fill the unexpired term of office of Charlene Graves ending June 30, 2017, according to the best of my ability. So help me God. WILLIAM PENN The foregoing oath of office was taken, sworn to, and subscribed before me by William Penn this �ay of 016. Brenda S. Hamilton, Clerk of the Circuit Court By ON�°� , Clem CECELIA T. WEBB, CMC Aa Wftrrt Deputy City Clerk February 1, 2016 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Claude "Sport" Paige has qualified as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Sonya Echols ending March 31, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC _\ City Clerk CITY OF ROANOKE GO OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fna: (540)853-1145 STEPHANIE M. MOON REYNOLDS, MMC Gmnil: clerk r�Jroa,mkeva.gov CECELIA F. MCCOY City Clerk Depnry City Clerk CECELIA T. WEBB, CMC Aa Wftrrt Deputy City Clerk February 1, 2016 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Claude "Sport" Paige has qualified as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Sonya Echols ending March 31, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC _\ City Clerk d� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F mall: clerk@roanokcva.guv CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk February 3, 2016 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: This is to advise you that William Penn has qualified as a member of the Roanoke Arts Commission to fill the unexpired term of office of Charlene Graves ending June 30, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk pc: Susan Jennings, Arts and Culture Coordinator Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, CLAUDE "SPORT' PAIGE, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Sonya Echols ending March 31, 2016, according to the best of my ability. So help me God. 0 J4 e—i - CLAUDE ` PORT" PAIGE The foregoing oath of office was taken, sworn to, and subscribed before me by Claude "Sport" Paige this � day of � 2016. Brenda S. Hamilton, Clerk of the Circuit Court Z9 By , Clerk s February 1, 2016 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Jerry Smith has qualified as a City representative of the Roanoke Valley - Alleghany Regional Commission for a term of office ending June 30, 2018. Sincerely, . Stephanie M. Moon Reynol MC" City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Pax: (540)853-1145 5'rE.PHANIE M. MOON REYNOLDS, MMC E -mail elerkulronnokevo.ROV CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk February 1, 2016 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Jerry Smith has qualified as a City representative of the Roanoke Valley - Alleghany Regional Commission for a term of office ending June 30, 2018. Sincerely, . Stephanie M. Moon Reynol MC" City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, JERRY SMITH, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley - Alleghany Regional Commission for a term ending June 30, 2018, according to the best of my ability. So help me God. JERRY SMITH The foregoing ooh of office � was taken, sworn to, and subscribed before me by Jerry Smith this � day oft !/7� YLw�'2016. Brenda S. Hamilton, Clerk of e Circuit Court By I rk February 3, 2016 Susan Williams, Director Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: This is to advise you that Cindy McFall has qualified as the City of Roanoke's representative of the Local Office on Aging Advisory Council for a one -year term of office commencing March 1, 2016 and ending February 28, 2017. Sincerely, YI Stephanie M. Moon Rey olds City Clerk CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -moil: elerk@ruonokevn.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC MdV. t Depn(y City Clerk February 3, 2016 Susan Williams, Director Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: This is to advise you that Cindy McFall has qualified as the City of Roanoke's representative of the Local Office on Aging Advisory Council for a one -year term of office commencing March 1, 2016 and ending February 28, 2017. Sincerely, YI Stephanie M. Moon Rey olds City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Cindy L. McFall, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one -year term of office commencing March 1, 2016, and ending February 28, 2017 according to the best of my ability. So help me God. Cindy L. McFall The foregoing oath of office w s taken, sworn to, and subscribed before me by Cindy L. McFall this � day of 2016 Brenda S. Hamilton, Clerk of the Circuit Court--,z By Clerk Meeting: February 1, 2016 Subject: Presentation Regarding the Roanoke Valley Sister Cities Program I would like to sponsor a presentation by Mary Jo Fassie, President of the Roanoke Valley Sister Cities Incorporated, to provide a brief overview of the activities of the organization by highlighting not only their recent accomplishments but also future projects to be accomplished with our fellow sister cities. Christopher P. Morrill City Manager Distribution: Council Appointed Officers raterr►ational Connectjp9� *ith .Sister Citleg RO ORE VALLEY SISTER CRIES J n Why Sister Citie +SW t &Anent Ex hevgu + inrcmehipe + Loca Otp a cdd - + CM &Erc n..k 4 CiNC &Bcuno&c Eacha . + FNn&vhipa & ., Alvoism 1/28/16 + "To promote peace through mutual respect, understanding, & cooperation — one individual, one community at a time. " 7 � 3. M'Mu.Hms 3. PJnm.vrn 0VY �a t.e�w,eem 6Ld1y�OW Roanoke College and Hollins University Interns abroad Local Colors sa 1/28/16 M Museum of Art RVSC Intern: HF.f17E1!� Roanoke College student Blair Gloe i y a d rat M 3 Rotoo Romote ArHat Richard Za1J BOnnote City Gnvf Maanlnc"kin"15 mJS "noBneanwn^ Civic & Economic LUL4NG Medical Exchanges �� a VA Teen carillon BNoof of Mr'nt" on' ... UH60 YMfmotlµ Soha u AasPit°1 i. NeolMMieY Ess'iangt- I1wissopo4o, BreA RVSC a d roaperi[y Nmv� ne'ativ ninit, at a that. wiry at n time. 4TPo n 1/28/16 J Its 1)w lil Roanoke's prevention resource December 1, 2015 Roanoke City Council 215 Church Ave SW a 456, Roanoke, VA 24011 As a member of the Roanoke Prevention Alliance, I would like to request time on the City Council agenda for February 1, 2016 to present the 2015 Youth Risk Behavior Survey (YRBS) results, the final Strategic Prevention Framework State Incentive Grant (SPF -SIG) results and the announcement of a new DMV grant. Sincerely, Susan Rieves - Austin Blue Ridge Behavioral Healthcare Prevention and Wellness Services CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2016 Subject: Presentation Regarding the Strategic Prevention Framework (SPF) and State Incentive Grant (SIG) Program Results for 2014 I would like to sponsor a presentation by Susan Reives- Austin, Coordinator of Prevention Planning and Evaluation at Blue Ridge Behavioral Health Care, to provide an overview of the results of the most recent SPF -SIG program focused on reduction of young adult drinking and driving in Roanoke and the Roanoke Valley. � Christopher P. Morrill l City Manager Distribution: Council Appointed Officers Roanoke Prevention Alliance Roanoke City 2015 YRBS Results Susan Rieves - Austin, M.S. February 1, 2016 With support from Prevention & Wellness Services Middle School 2007 and 2015 Oaf J5e • e ti �a�eti 12% 5 %! Middle School 2015 eQ ° Jai High School 2007 and 2015 Oaf Jye 3p• e,�tie F 14 %! 2/9/2016 2/9/2016 2/9/2016 Middle School 2013 and 2015 �D0&A �g � @%o 9 1 Roanoke's preventlon resource 2/9/2016 2/9/2016 High School 2013 and 2015 Noanokeipreventlon resource �0% High School 2007 and 2015 High School 2007 and 2015 )y% that eamdr'/4andhero'n /ifet/n7en the thejr 2/9/2016 In the past 12 months... • 28% reported feeling sad or hopeless almost every day for 2 or more weeks in a row and they stopped doing some usual activities • 18% attempted suicide • 10% that attempted suicide resulted in treatment by a nurse or doctor In the past 12 months... • 35% reported feeling sad or hopeless almost every day for 2 or more weeks in a row and they stopped doing some usual activities • 16% attempted suicide • 41% that attempted suicide resulted in treatment by a nurse or doctor We need your help! Messages • Adults tell youth you don't approve of drinking, marijuana or other drug use • Marijuana impairs memory— deficits in math and reading • Marijuana is associated with psychosis • Marijuana is addictive Reducing Drinking & Driving Grant Outcomes Alcohol Related Crashes by Age Group • 18 -24 — 22 in 2012 24 in 2015 wrong direction! • 25 -44 — 60 in 2012 43 in 2015 right direction! • Overall alcohol - related crashes — 103 in 2012 87 in 2015 right direction! National Awards • The International Association of Chiefs of Police's (IACP) National Law Enforcement Challenge (NLEC) 1st Place! • 2015 National Liquor Law Enforcement Association, John W. Britt Community Service Award — entered by VA ABC RoanokePreventionAllia nce.org Facebook .com /RoanokePreventionAlliance (540) 982 -1427 info@RoanokePreventionAlIiance.org City of Roanoke 2014 Community Greenhouse Gas (GHG) Emissions And Energy Summary Roanoke City Council Meeting February 1, 2016 Dr. Sean McGinnis Director - W Green Engineering Program Roanoke City - Citizens for Clean & Green Committee c?p eirieAvil S ROANOU ®VIzgi, ia2Mh Atmospheric CO2 Concentration Data Rohl S Atnrosphenc CO, at Mauna Loa Observatory 400 SorippS IretlWllon of Oceanography NOAA Eerin System Reeaerch teboratory O 3� 3 w D� 6 a 300 320 S { E 1960 1970 19W 1990 2000 2010 YEAR mo.µ.n�nemmin..�a.ixwwl, r,nnsn�.mw,d.nu re �UI�IIIaTe(h Climate Change Overview —IPCC5 ROANOKE w cmre.lh>'•,.p•a[o . m..a..e.,e . a,. Wn..a.,,.[,..rc.nv„pr �Inp I� v� Im rem w anWMaae•Mwp..l m.w am rl� sam w Willy maryedyemM1beepamimeno-ations wo { IM 3A 5 zml 'lama ivp_ mj •M'„"„w Limp Im rmKlaiStiC✓ .lean ,no Ina Imo rw Imo pom ,ul panel on nlmn.a.nn11FCQ.s °PUessmmrXp[R Cllmurccnpnpezotasmlly+nRromt Summe[ryjer P011rymoMS, pp.3, Mil'. / /wwx.lp[c[Nrcperr/n5/ —w, Climate Change Overview — IPCC5 R NOKE sn.esmll NansAlCalM1UbbmaeWaau bav2au3.hau P., . k9un•.IOti lrl anal Panel an Oimab Qarya � mCCI. 3^ Twaama,rt eapeR CFmeb CMlpe %rl<9,mNbls flayw! Summor�y)ar PellrymaYm, roz4l�lm� / /xwx.IptmNrrom /a5/ STEP 1 2 3 4 5 5 Step Process For GHG Reduction CIry COUncb ReaoluWn Sa01. 16, ]OOg ROANOKE 2008 2007 2003 2009 2010 2011 2012 2013 2014 2015 The 2nd dmy of SaycemLae, 2008. 80. 38211- 090208. WtlEBFay. me cnr o(Bambwmmpo®i fa�umpktion o(ms rmt lame r1c +rsacae<makaLUw�w.rve.me.:<�: ma wNeP9a5. emuv wmYU'e yeomoox au awivoam mme m ®mlrma rimin me mum+va ocam� mre me pmnM m.ko Mee nau iwu¢n aw'..✓mP d w eeve now Txauf ode ae rr aasoieo br m. coal m W aw era�a. me I. Cr—I Lahr ar+alb,e a wd m igWN ar MJeru¢ z, w Mice gwRVe muo�ipJarvrfim.tyemd Mlle aaw�arv.firoyapviol emnm v-rJe eambum s ®IWmeH IOHemlew W ®e9ro.v WIe0. z oy.e¢.oaWa.w. cmom dam r�bia, enip,ce er W cm xawv. oade.m�+;ek W v,m..es.cu,.a.xw„ elm mmpianmme m.Pw®.m Pone dY mme Mlw PW w4epmeinW�pmee4¢md mNertlY Vimia er ®Wk dedagead aum ROANOM 3umben, 1qi Carbon 0lWtle Redudlon= 230,Mtrm • Car of Roanoke- 45,000 hmeomdda loon emission: rmudion needed per nworndd o "Soren Tod Regional Campaign 3 Clean & Green Citizens Academy Rot • 6'h Citizen's Academy planned for spring 2016 5 sessions held over past years Topics 1. City Energy and Emissions Review 2. City Environmental Initiatives and Awards 1 City School Green Initiatives 4. Green euilding/Weatherization 5. Transportation 6. Air Quality 7. Water and Waste Water 8. Renewable Energy 9. Local Food ®Vlgmia loch Roanoke Energy and GHG Inventory Analysis ROANOKF • Scope 1. City limits and physical boundaries 2. Residential, commercial, industrial, and municipal activities 3. Electricity, natural gas, transportation fuels, and waste 4. Baseline year 2005 • Data Sources 1. utility billing records for electricity and natural gas use by sector 2. VDOT Vehicle miles travelled (VMT) data 3. Roanoke City energy and fuel records Emission Analysis 1. ICLEI Clean Air and Climate protection (CACP) software estimates emissions of: - Greenhouse Gases(GHGs) including carbon dioxide, methane, nitrous mrides - EPA Criteria Air Pollutants (GPs) including nitrogen oxides, sulfur oxides, carbon monwide, volatile organic compounds (VOCs) and 10 micron particulate matter (PMJ City of Roanoke Electricity Usage Mtial 5@,467,6fi6 487,530,42 ertlal 616,3fi0,10 Commertiel 602,69),85 48),843,07] 15 35141 4)3,196,48 145349002 4909610 12195610 1,]52,020,648 Yearto 2005Change 1,635,360,90 Year -to-Poar Chan < .0.2 Year -to -2005 Change b. yagloam4 t.maaamo "Mae. � e tmanmo amomo.mo � amoaaae em ®aa sm.onmo v 4mmomo rmammo a Ekcvkky Ump -My of Roanah ROANOKE 4 TM City of Roanoke Natural Gas Usage ROANOKE apwm m aom Natural Gas Usage- City of Roanoke J 5 BezlcWMlal 19,96Tp93 20,400,94 Commertiel 13,087,409 13,591,02 Intlustnal 15 35141 1590363 Totals 40/90043 4909610 smvM search Yearto 2005Change 2 apwm m aom Natural Gas Usage- City of Roanoke J 5 City of Roanoke Transportation Analysis ROANOKE Erve Wr gM1hkla Mifas Oran 20as ]36,saba 200 1 76C ela,zs 30119 ]9E,6)6,39 7,61 ].6 30ID elfi,fi9k)8 109 26ss ns e2z 110 s.s 20II ]51,636,83 2.0 2013 ]O1,ll8,85 e6 301e )26,252,80 -lA pMtemery VM) p0wd)ypa120101 • while mortofthemaa mlleslntM1eptyof Roanoke art secondary, the relative Verantage Omiles travelled on the prlman and imemme roadhismutlihigherduetn tnrRCydume. Roanoke City Road Miles By Category 1 2% 1.E% SMiginlaTr lx City of Roanoke Community GHG Emissions ROANOKE �.. —... Roamgx fNyCMY 6rbon Fmiatiors MSMOr Ix6xp Roanoke City CACV Carbon Emksioni By Source 120101 ,o VlrginuTcch �rl City of Roanoke Community GHG Emissions ROANM "'�Id�n,.1536,056 3W9 311136,056 6]1,39 -15'2 2391],95] 601,39 -15.5 303 9],160 39]]4 -200 20.2 99,149 458,] -6E 23.3 42,02] 43,29 3. 2.2 ]6,N3 1.9]1,6] -13AIW 1 GHG Emissions (Cwl a9Uo)- My o1 Roanoke rsmmn yre g .rare S E r B aman4 �4]>grid+altrh Summary Ron IN ,:. • Analysis finds a decrease in Community greenhouse gas (GHG) emissions of 23% in 2014 which meets the City Council goal of 10% reduction compared to 2005 despite more temperature heating and cooling days during this year. • Muni GHG reductions for the City of Roanoke over this same period were approximately 25 %, double the City Council reduction goal of 115 %. • Muni energy cost savings for 2014 compared to the 2005 baseline were estimated at $921,000 for this year alone. • These GHG reductions also correspond to reduced environmental and health effects related to local air and water quality. • Sustainability requires continued leadership and initiatives to improve the future environment, health, and economic sustainability of the City. As such, it is recommended that City Council pass a resolution with a new 5 year target. I MO,ntaM �� Next Steps •) Set New Target S noAt Kll • The 5* report from the International Panel on Climate Change (IPCC) analyzed various emissions scenarios leading to CO2- equivalent concentrations in 2100 of about 450 ppm or lower are likely to maintain warming below 2• C over the 21st century relative to pre - industrial levels.' • These scenarios are characterized by 40 to 70 % global anthropogenic GHG emissions reductions by 2050 compared to the baseline year of 2010. • A new emissions reduction target is currently being assessed and will be announced later this spring with the launch of Roanobts Climate Action Plan. a. ... pvccj,v......m,m a<von cxmebu..a<zmasmm<.nn<verc s con rvMVwiMmb•..,ve zp, miv / /www.iv« <n /,.wN.,s/ ®��h Mnual By4ar (1020) 2050 ReducOOn ftedunlon 771i i 25 20 30 O� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -moil: clerkuPO,.nokeya,.o CECELIA E MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk February 3, 2016 Jeffrey D. Stern, Ph. D. State Coordinator Virginia Department of Emergency Management 10501 Trade Court North Chesterfield, Virginia 23236 Dear Dr. Stern: I am enclosing a copy of Resolution No. 40429 - 020116 confirming the declaration of a local emergency by the Assistant City Manager for Operations, as successor to the City Manager during the absence of the City Manager from the Commonwealth of Virginia, and confirmed by the City Manager after he returned to the Commonwealth; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; calling upon the Federal and State governments for assistance; and ending the declaration of local emergency. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 1, 2016. Sincerely, m n- Stephanie M. Moon Reyn M City Clerk Enclosure PC: Christopher P. Morrill, City Manager Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development H. David Hoback, Chief, Fire -EMS Marci Stone, Emergency Management Coordinator Troy A. Harmon, Municipal Auditor Barbara A. Dameron, Director of Finance Daniel J. Callaghan, City Attorney Pw IN THE COUNCU. OF "fl ll? CITY OF IZOANOKF, VIRGINIA The Jet day of Febxvary, 2016. No. 40429 - 020116. A RESOLUTION confirming the declaration of a local emergency by the Assistant City Manager lot Operations, as successor to the City Manager during the absence of the City Manager from the Commonwealth of Virginia, and confirmed by the City Manager after he returned to the Commonwealth; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; calling upon the Federal and State governments for assistance; and ending the declaration of local emergency. WHEREAS, the Council of the City of Roanoke finds that the City has a local emergency and disaster because of a major winter snow event which began on Friday, January 22, 2016, and will result in significant costs to the City in dealing with the effects of this disaster; WHEREAS, pursuant to the provisions of Section 44- 146.21, Code of Virginia, on January 21, 2016, the Assistant City Manager for Operations, as successor to the City Manager who was outside the Commonwealth of Virginia, acting as Director of Emergency Management, declared a local emergency commencing on January 21, 2016, and the City Manager confirmed this declaration of a local emergency after he returned to Roanoke on Monday, January 25, 2016; and which declaration of local emergency City Council must confirm at its next regularly scheduled meeting, or at a special meeting within fourteen days of such declaration; and WHEREAS, a condition of extreme peril existed which necessitated the declaration of the existence of a local emergency; and WHEREAS, the conditions that warranted the declaration of local emergency end as of 12:00 Noon on Monday, January 25, 2016. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: I. Council confirms that a local emergency existed throughout the City of Roanoke commencing January 21, 2016. 2. Council hereby ratifies and confirms that, during the period of the emergency continued by this resolution, the City Manager and his successor, the Assistant City Manager for Operations, as Director of Emergency Management, possessed and held those powers, functions, and duties prescribed by the Code of Virginia (1950), as amended, the City of Roanoke Charter of 1952, the Code of the City of Roanoke (1979), as amended, and the Emergency Operations Plan approved by this Council, in order to further the public health, safety, and welfare, address the needs of the people of the City of Roanoke, and mitigate the effects of such emergency. 3. The City Manager is hereby authorized for and on behalf of the City to execute applications, in form approved by the City Attorney, for Federal and State public assistance as is necessary and proper to meet this emergency and to provide to Federal and State agencies for all matters relating to Federal and State disaster assistance the assurances and agreements required by the Federal Emergency Management Agency and other agencies of the State and Federal government. 4. The City's Director of Finance, is hereby designated as the City's fiscal agent to receive, deposit and account for Federal and State funds made available to the City to meet the emergency declared by this resolution, and is hereby designated as the City agent for executing and submitting appropriate documentation and information regarding Federal and State reimbursement for this emergency. 5. The Council calls upon the Federal and State governments to take steps to afford to the City of Roanoke public aid and assistance as is necessary and proper to meet this emergency. 6. Pursuant to Section 44- 146.21(a), Code of Virginia (1950), as amended, in the judgment of City Council all emergency actions have been taken and, therefore, City Council ends the declared local emergency effective Monday, January 25, 2016, at Noon. 7. The City Clerk is directed to forward an attested copy of this resolution to the State Coordinator of Emergency Management. ATTEST: City Clerk OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal eullding Roanoke, Avenue, 24011 Roam 364 Roanoke, Virginia zµou ROANOKE 540.853.8333 14081 ,2333 a.gov January 25, 2016 Honorable Mayor and Members of Council Re: January 21, 2016 Declaration of Local Emergency Mayor Bowers and Members of Council, I hereby ratify and confirm the declaration of local emergency dated January 21, 2016, made by Sherman M. Stovall, Assistant City Manager for Operations, as my successor as Director of Emergency Management while I was outside the Commonwealth of Virginia. I attach a copy of that declaration. As required by State Code, I will present to you a resolution at your next regular session on February 1, 2016, to confirm this declaration of local emergency. Please let me know if you hav e any questions. Sincer AMI" } Christopher P. Morrill City Manager C. Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development H. David Hoback, Chief, Fire -EMS Marci Stone, Emergency Management Coordinator Stephanie M. Moon Reynolds, City Clerk Troy A. Harmon, Municipal Auditor Barbara A. Dameron, Director of Finance Daniel J. Callaghan, City Attorney. Co\ Users \w.r gillVPpDaaU.o \Temp \nolesElEF34\Ian 25.do 12&16 OFFICE OFTHE CITY MANAGER Noel C. Taylor Municipal Building Church Avenue, SW. Room 364 Roanoke. Virginia 14011 ROANOKE vnm.r3an333 540.85 anokeva.gov January 21, 2016 Honorable Mayor and Members of City Council: Subject: Declaration of Local Emergency On January 21, 2016, Governor McAuliffe declared a state of emergency for the Commonwealth of Virginia due to the forecast of a major winter storm event. The winter storm event that will commence on January 22, 2016, and will continue over the weekend may result in maximum snow accumulations of 24 inches in the City of Roanoke, depending upon location. Cost of recovery from this snow event and state of emergency is yet to be determined, however, the costs of response and recovery will have a significant impact on the City of Roanoke. As Assistant City Manager for Operations and successor to the City Manager in his absence from the City under the provisions of the 2012 Emergency Operations Plan, and pursuant to the 2012 Emergency Operations Plan, the City Manager or his successor serves as Director of Emergency Management for the City, pursuant to Section 44- 146.21(a), Code of Virginia (1950), as amended, and the City of Roanoke 2012 Emergency Operations Plan, I hereby declare a local state of emergency to exist within the City of Roanoke. I will request that City Council confirm this action at its next regularly scheduled session on Monday, February 1, 2016. This action is based on information received from the City's Emergency Management Coordinator and the declaration of the Governor of the Commonwealth of Virginia. I have been in electronic communications with Christopher P. Morrill, City Manager, who is at meetings outside the City of Roanoke and the Commonwealth of Virginia and he confirms this declaration as set forth in the attached email. Sincerely, AMMAI Mm Sherman M. tovall Assistant City Manager for Operations C. Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney R. Brian Townsend, Assistant City Manager for Community Development H. David Hoback, Chief, Fire -EMS Marci Stone, Emergency Management Coordinator �@ 1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 s' Telephone: (540) 553 -2541 Fax: (540) 553 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mall: clerkQroanokeve . aov CECELIA F. MCCOY City Cirri, Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk February 3, 2016 Jeffry L. Sanders, President Roanoke Chapter, National Railway Historical Society P. O. Box 13222 Roanoke, Virginia 24032 -3222 Dear Mr. Sanders: I am enclosing copy of Resolution No. 40430 - 020116 authorizing the acceptance of funding in the total amount of $246,000 from VDOT, with a twenty percent (20 %) local match required from the City to be used by the Roanoke Chapter National Railway Historical Society ("RCNRHS") for the renovation of the Virginian Railway Passenger Station; and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 1, 2016. Sincerely,n� Stephanie M. Moon Reyn stm City Clerk Enclosure PC: Ken King, P.E., District Engineer, Salem District, Virginia Department of Transportation, 731 Harrison Avenue, Salem, Virginia 24153 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Mark D. Jamison, P.E., Manager of Transportation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The lst day of February, 2016. No. 40430 - 020116. A RESOLUTION authorizing the acceptance of funding to the City of Roanoke from the Virginia Department of Transportation ( "VDOT ") to be used by the Roanoke Chapter National Railway Historical Society ( "RCNRHS ") for the renovation of the Virginian Railway Passenger Station; and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke hereby accepts funding in the total amount of $246,000 from VDOT, with a twenty percent (20 %) local match required from the City, to be used by RCNRHS for the renovation of the Virginia Railway Passenger Station, as more particularly described in the City Council Agenda Report dated February 1, 2016. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents are to be approved as to form by the City Attorney. The City Manager is further directed to furnish such additional information as maybe required in connection with the acceptance of the foregoing funding. ATTEST: -k� ' C kp x' City Clerk Raccryl funding - Virginian Railway Passenger Slafion (2.1 -16) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1s[ day of February, 2016. No. 40431- 020116. AN ORDINANCE to appropriate funding for the Virginian Railway Passenger Station project, amending and reordaining certain sections of the 2015 -2016 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08- 530 - 9652 -9003 $ 246,000 Revenues VDOT Transportation Enhancement Grant 08 -530- 9652 -9652 246,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 7 fir City �u„ �,,,�- City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1, 2016 Subject: Virginian Railway Passenger Station VDOT Project ENOS- 128 -325, UPC 103592 Background: The Roanoke Chapter National Railway Historical Society (RCNRHS) has been awarded a total of $1,105,000 in Transportation Enhancement Grant funds for the renovation of the Virginian Railway Passenger Station. In 2015, the most recent award of $246,000 was made through the Transportation Alternatives Program. Considerations: Previously, Council has accepted and appropriated a total of $859,000 from prior awards. The most recent award of $246,000 now needs to be accepted and appropriated into the project capital account for expenditure. The award of these funds is subject to a 20% local match requirement. The required 20% match is being provided through donation of land, other funding sources, and through other Roanoke Chapter, NRHS contributions. RCNRHS is currently in the second and final phase of construction on the renovation of the Station and these funds will be used for construction. Recommended Action: Accept the award of funding in the amount of $246,000. Authorize the City Manager to provide additional information, to take any necessary actions, and to execute any additional documents needed to obtain, accept, receive, implement, use, and administer any additional VDOT grant funds as mentioned above, upon certain terms and conditions, with any such documents being approved as to form by the City Attorney. Increase the previous revenue estimate to be received from the State by an amount of $246,000 and appropriate funding in the same amount into the project account, 08 -530 -9652, entitled "Virginian Railway Passenger Station" as established by the Director of Finance CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Mark D. Jamison, P.E., Manager of Transportation Barbara A. Dameron, Director of Finance Sherman Stovall, Assistant City Manager for Operations g� STEPHANIE. Al. MOON REYNOLDS, MMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail elerkQyroanokeva.gov February 3, 2016 Ken King, P.E., District Engineer Salem District Virginia Department of Transportation 731 Harrison Avenue Salem, Virginia 24153 Dear Mr. King: CECELIA F. MCCOV Deputy City Clerk CECELIAT. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 40432 - 020116 authorizing the waiver of the City of Roanoke's ( "City') sovereign immunity in connection with a land use permit agreement between the City and the Virginia Department of Transportation (' VDOT ") to gain access to the space under the 1 -581 Bridge on Tazewell Avenue, S.E., Roanoke, Virginia to place artwork; and authorizing execution of any and all necessary documents to comply with the terms of the agreement. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 1, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Susan Jennings, Art and Culture Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The tat day of February, 2016. No. 40432- 020116. A RESOLUTION authorizing the waiver of the City of Roanoke's ( "City") sovereign immunity in connection with a land use permit agreement between the City and the Virginia Department of Transportation ( "VDOT ") to gain access to the space under the I -581 Bridge on Tazewell Avemie, S.E., Roanoke, Virginia to place artwork; and authorizing execution ofany and all necessary documents to comply with the terms of the agreement. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This Council hereby waives its sovereign immunitywith regardto the land usepennit agreement between the City and VDOT to gain access to the space under the I -581 Bridge on Tazewell Avenue, S.E., Roanoke, Virginia, to place artwork in the Belmont and Southeast Neighborhoods, as set forth in the City Council Agenda Report dated February 1, 2016. 2. The City Manager is hereby authorized to execute, for and on behalf of the City, in a form approved by the City Attorney, a land use permit agreement with VDOT, a copy of which is attached to the aforementioned City Council Agenda Report dated February 1, 2016. ATTEST: rn rl I)�r� City CleA- Meeting: February 1, 2016 Subject: Agreement Requiring City to Indemnify and Hold Harmless Virginia Department of Transportation (VDOT) Background The City of Roanoke is working with the Belmont and Southeast Neighborhoods to place art under the 581 Bridge on Tazewell Avenue, S.E.. The project was approved by City Council in August 2015 as part of the FY 2016 Public Art Plan. Considerations: The agreement authorizing the City to gain access to the space under the bridge contains a provision requiring the City to indemnify and hold VDOT harmless from any and all liabilities arising out of the use of the VDOT property. An indemnification and hold harmless provision constitutes a waiver of sovereign immunity, and any contract containing such a provision must be authorized by City Council. Recommended Action: Approve the attached resolution waiving sovereign immunity and authorizing the City Manager to execute an agreement with VDOT, substantially in form as the Agreement attached to this letter. Such Agreement shall be approved in form by the City Attorney. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 Roanoke, Virginia 24011 -1220 Telephone: (540) 853-2821 To,: (540)853 -6142 BARBARA. A. DAMERON Director of Fineaee February 1, 2016 Dear Mayor Bowers and Members of City Council: Subject: December FYI Financial Report - City of Roanoke ANDREA F. TRENT Mun.nt Doeator of Finance The following financial report provides commentary on the City's financial results for the six months ended December 31, 201 S. General Fund Through December, FYI year -to -date revenues were $101.9 million, or 37.4% of the adopted revenue estimate for the year. Significant tax revenues, such as Personal Property and Business License taxes are not due until later in the year. Year -to -date revenues increased 1.4% or $1.4 million compared to the same period in FYI 5. The increase is primarily due to higher current real estate tax and several local tax revenues, such as sales, meals and lodging taxes. Through December, expenditures were $143.2 million, or 52.3% of the adopted expenditure budget for the year. Year -to -date expenditures were 0.8% or $1.2 million higher compared to the prior year mainly due to the increased funding to Schools. Stormwater Utility Fund Stormwater fee revenue year -to -date as of December 31, 2015 was $1.9 million, or 51.5% of FYI anticipated revenues. Operating expenses were $1.1 million, or 25.3% of the expense budget resulting in an operating gain of $826,000. Change in net position after transfers and contributions was approximately $808,000. Stormwater fees are being charged using a phased -in approach. In FYI 5, which was the first year of implementing the fee, the approved fee was 30 cents per billing unit of impervious service. In FYI the approved fee increased to 60 cents per billing unit. Civic Center Fund FYI year -to -date change in net position was a loss of $193,000 compared to the budgeted loss of $228,000. The year -to -date operating revenue through December was $547,000 lower than the budgeted revenue primarily due to lower than expected ticket revenue as a result of the timing of events. Correspondingly, operating expenses were $532,000 lower than budgeted. The operating loss was approximately $15,000 more than the fiscal year -to -date budgeted operating loss. The current forecast indicates the center's performance will be a $198,000 greater loss than budgeted. Parking Fund Through December, approximately 49.4% of anticipated operating revenue has been realized. Operating revenues increased compared to the prior fiscal year due in part to fee enhancements that became effective July 1 , 201 S. Due to the transient nature of parking customers, it is difficult to isolate the amount of revenue that is directly related to fee increases. Church Avenue had increased occupancy in addition to an enhancement in fees. Revenues for the Center in the Square garage increased due to an increase in short term parking revenues and Gainsboro garage revenues increased due to an increase in monthly parking revenues. A reduction in revenue from the Williamson Lot was due to the sale of that lot in FYl 5. Revenues from the on- street parking program exceeded budget expectations. Operating expenses decreased 6.4% or $87,000. Operating income, before the net decrease of non - operating expenses and transfers was approximately $458,000. After non - operating expenses and transfers, the fund's change in net position was approximately $230,000. Closing The U.S. economy continued to show mixed signals from late November to early January, with improvements in the labor market and consumer spending offset by the drag of a strong dollar and low energy prices. For all of 2015, the nation added 2.65 million jobs, capping a two -year, back -to -back gain that was the best since the late 1990s. The University of Michigan's consumer sentiment index averaged 92.9 in 2015, the highest since 2004, a big improvement from the 2008 low of 55. That confidence is also driving home buying, which continues to rebound from the recession lows. However, the increasingly shaky global economy, which was hitting US stock markets, commodities and oil prices, remained a concern for the U.S. economic growth in 2016. The local economy has continued to grow at a moderate pace in the first half of fiscal year 2016. The City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Please contact me with any questions you have on these financial statements. Sincerely, G� ��C1(Q �. �C21fNP/�lP�f Barbara A. Dameron Director of Finance Attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum City of Roanoke, Virginia Report of City Manager Transfers Six Months Ended December 31, 2015 (Unaudited) Transfer Number Date Explanation From To Amount CMT15 -00084 07/07/15 Virginia Geographic Information Capital Fund Contingency Technology Fund Continency 36,098 Netwrok (VGIN) /Lidar for GIS CMT15 -00088 07/13/15 Scanning Project Contingency Clerk of Circuit Court 13,546 CMT15 -00089 07/14/15 Transfer of Donated Funds for Contingency Police - Sehvices 26,627 Use CMT15 -00122 08118/15 ImageTrend Cubes for Fire and Contingency Fire - Support 15,500 EMS Vehicles CMT15 -00124 08/19/15 Transfer Funds for Court Clerks Contingency Juvenile & Domestic 55,500 Relations Court; General CMT15 -00127 09/09/15 Digitizing Clerk Records - Logan Miscellaneous Clerk of Circuit Court 50,000 Systems CMT15 -00130 09/10/15 Cell Phone Tower Consulting Contingency Planning, Building & 10,000 Fees Development CMT15 -00152 10113115 FY16 Citizen Survey Contingency Department of Management 26,572 & Budget CMT15 -00157 10/29/15 Funding for Training Room and Contingency Enviromental Management 72,570 Human Resources Furniture and Human Resources CMT15 -00164 11/30/15 Police - Women's Locker Room Capital Fund Contingency General Services 50,000 Expansion CMT15 -00166 11130/15 RouteSmart GPS System Capital Fund Contingency Department of Technology 75,000 CMT15 -00170 12/02115 Snow Contingency Police Transportation - Snow 20,332 Removal CMT15 -00194 12/08115 Snow Contingency Department of Technology Transportation - Snow 21,994 Removal CMT15 -00195 12/08/15 Snow Contingency General Services and Transportation - Snow 10,596 Sustainability Removal GMT15 -00196 12/08115 Snow Contingency Fire Transportation - Snow 17,625 Removal CMT15 -00199 12/10/15 Deer Culling Contingency Police - Animal Control 68,100 Notes: Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from July through Marchand in any amount from April to June. The City Manager has the authority to make unlimited transfers within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater. 1 City of Roanoke, Virginia Report of City Manager Contingency Six Months Ended December 31, 2015 (Unaudited) Transfer Number Date Explanation To Amount Balance of Contingency at July 1, 2015 $ 1,297,566 Contingency Transfers: CMT15 -00088 07/13/15 Scanning Project Clerk of Circuit Court (13,546) CMT15 -00090 07116115 First Quarterly Installment of Office of Communications (10,425) Marketing Funding for Office of Communications CMT15 -00120 08/14/15 City Support for August Housing City Manager (5,000) Summit CMT15 -00122 08/18/15 ImageTrend Cubes for Fire and EMS Fire - Support (15,500) Vehicles CMT15 -00124 08/19/15 Transfer Funds for Court Clerks Juvenile & Domestic Relations Court; (55,500) General District Court CMT15 -00130 09110/15 Cell Phone Tower Consulting Fees Planning, Building & Development (10,000) CMT15 -00151 10/02/15 Second Quarterly Installment of Office of Communications (10,425) Marketing Funding to the Office of Communications CMT15 -00152 10/13/15 Transfer funds for FY16 Citizen Dept of Management & Budget (26,572) Survey CMT15 -00157 10/29/15 Funding for training room, Human Enviromental Management, Human (73,570) Resources furniture, and other needs Resources, and Purchasing CMT15 -00198 12/09/15 Transfer to cover Save -A -Than and Director of General Services and (5,673) Cigarette Littering Marketing Sustainability CMT15 -00199 12/10/15 Deer Culling Police - Animal Control (68,100) CMT15 -00207 12/29115 To cover expenditures associated City Manager (15,509) with the United Way Campaign Available Contingency at December 31, 2015 $ 987,746 2 Revenue Source General Properly Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue form Use of Money and Properly Intergovernmental Charges for Services Iotamal Services Transfers From Other Funds Miscellaneous Revenue Total Expenditure General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Igondepartmental Total CITY OF ROANOKE, VIRGINIA GENERALFUND FOR THE SIX MONTHS ENDED DECEMBER 31, 2015 STATEMENT OF REVENUE (UNAUDITED) Currant Revenue Revenue Budget Budder Variance $ 109,827.000 $ (65,805502) 78,120,000 (51,588,860) 1,195,000 (745,259) 1,284,000 (933,680) 235,000 (146]65) 69,872200 (44.265 893) 842 7,000 (4.878,830) 2,520,000 (1.816852) 45,301 37.5% 652,169 (629,644) $ 272,177670 $ 194311,285) Actual Jul 1- Dan 31 2015-2016 $ 44.021498 26631,140 449,741 350,320 88,235 25,606,307 548,170 1,203,148 45,301 22,525 $ 101,866,385. Actual Percent of Jul 1 - Dec 31 FYI vs FYI Budget 2014 -"15 Variance Receive! $ 42,002,419 2.8% 40.1% 2548$492 4.1% 340% 558,987 (19.5 %) 376% 481486 (27.2 %) 27.3% 93,346 (55 %) 37.5% 25,234,036 15% 36.6% 3,720.728 (46 %) 42.1% 1,790,548 (32.8 %) 47.7% 28,930 56.6% 100.0% 270.538 (917 %) 15% $ 100.453,510 114X. 37.4% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Percent of Expenditure Uncommitted Budget Balance Variance $ 15,522,499 $ 7,056998 6.9% 8,675,007 4,216057 61% 65703,941 30,924,664 (4.0 %) 26,085,725 10,641,698 24% 39.346419 21,130,342 (2.8 %) 10,564572 4.872,045 (0.6%) 7,962.561 3.696.145 7.9% 12,716.023 3,250,346 10.6% 77.794.000 38,897.002 4.4% 9,557.547 6.032.941 (18.4 %) $ 273,928,294 $ 138,718,238 11 Actual Jul 1 - Dec 31 2015-2016 $ 8,465.501 4.458.958 34]79,277 15,444,027 18216,077 5,692,527 4,266.416 9,465.677 38,896.998 3,524,606 $ 143,210055 Actual Percent of Jul t - Dec 31 FY16 vs FY15 Budget 2014 -2015 Variance Obligated $ 7,919,446 6.9% 54.5% 4201713 61% 51.4% 36.244.822 (4.0 %) 529% 15,078,743 24% 592% 18,739,534 (2.8 %) 46.3% 5,724,469 (0.6%) 519% 3,955,559 7.9% 53.6% 8,560,632 10.6% 74.4% 3?270,602 4.4% 50.0% 4316436 (18.4 %) 38.9% $ 142,013755 11 52.3% 4 CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2015 (UNAUDITED) FY 2016 Adopted Budget FY 2016 FY 2015 Operatina Revenues Stormwater Utility Fees $ 3,741,985 $ 1,926,971 $ 987,364 Total Operating Revenues 3,741,985 1,926,971 987,364 Operating Expenses Operating Expenses 4,347,911 1,100,780 891,716 Total Operating Expenses 4,347,911 1,100,780 891,716 Operating Incomel(Loss) (605,926) 826,191 95,648 Nonoperating Revenuesl(Expensesl Investment Income - 552 114 Interest Expense (74,825) (17,208) - Net Nonoperating Revenues (74,825) (16,656) 114 Incomel(Loss) Before Transfers and Contributions (680,751) 809,535 95,762 Transfers and Contributions Transfer from General Fund 806,588 278,316 624,845 Transfer from Capital Projects Fund - - 75,000 Transfer to Capital Projects Fund - (20,500) - Transfer to Debt Service Fund (421,723) (259,345) (161,995) Net Transfers and Contributions 384,865 (1,529) 537,850 Change in Net Position $ (295,886) $ 808,006 $ 633,612 4 Operatina Expenses Personal Services CITY OF ROANOKE, VIRGINIA 572,241 570,124 Operating Expenses CIVIC CENTER FUND 2,706,094 2.698,840 COMPARATIVE STATEMENT OF REVENUES AND EXPENSES 192,498 FOR THE SIX MONTHS ENDED DECEMBER 31, 2015 473,254 473,254 (UNAUDITED) FY 2016 4,475,856 3,944,087 3,912,080 Budget YTD FY 2016 FY 2015 Operating Revenues (1,041,586) (1,056,911) (991,477) Rentals $ 1,851,348 $ 1,728,025 $ 1,447,151 Event Expenses 779,191 535,887 753,572 Advertising 261,323 221,505 195,878 Admissions Tax 194,352 165,958 194,713 Facility Surchargefficket Rebate 161,561 109,624 178,876 Commissions 67,170 (1,889) 72,049 Ancillary 68,475 79,554 38,840 Miscellaneous 50,850 48,512 39,524 Total Operating Revenues 3,434,270 2,887,176 2,920,603 Operatina Expenses Personal Services 623,661 572,241 570,124 Operating Expenses 3.179,645 2,706,094 2.698,840 Management Fees 199,296 192,498 192,498 Depreciation 473,254 473,254 450,618 Total Operating Expenses 4,475,856 3,944,087 3,912,080 Operating LOSS (1,041,586) (1,056,911) (991,477) Nonoperating Revenues /(Expenses) Investment Income - 45,292 48,917 Interest Expense (256,013) (251,182) (269,220) Net Nonoperating Expenses (256,013) (205,890) (220,303) Net Loss (1,297,598) (1,262,801) (1,211,780) Transfers and Contributions Transfer from General Fund 1,069,445 1,069,445 1,070.555 Net Transfers and Contributions 1,069,445 1,069,445 1,070,555 Change in Net Position $ (228,153) $ (193,356) _L_( 141,225) i CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2015 (UNAUDITED) FY 2016 Adopted FY 2016 Budget Budget YTD FY 2016 FY 2015 Operating Revenues $ 170,099 Markel Garage $ 448,000 Elmwood Park Garage 642,000 Center in the Square Garage 371,000 Church Avenue Garage 675,000 Tower Garage 437,000 Gainsboro Garage 103,000 Campbell Garage 168,000 Williamson Lot - Higher Ed Center Lot 45,000 Market Lot 39,000 Elmwood Lot 80,000 Warehouse Row Lot 41,000 West ChurchNMCA Lots 26,000 OR Street Parking Violations (All Locations) 55,000 On Street Parking Violations 365,000 Total Operating Revenues 3,495,000 Operating Expenses 19.000 Ope2ting Expenses 2,104,445 Depreciation 961,698 Total Operating Expenses 3,066,143 Operating Income 428,857 fumms ralino Ring nuesl(Expenses) 1,747,500 Investment Income - Interest Expense (452,055) Net Nonoperating Expenses (452,055) Incomel( Loss) Before Transfers and Contributions (23,198) Transfers and Contributions 480,849 Transfer from Capital Projects Fund - Transfer to DoT Fund - NetTransfersandContributions - Change in Not Position $ (23.198) I $ 224,000 $ 170,099 $ 189688 321,000 299.299 305.175 185,500 201,091 189.772 337,500 331,126 304.880 218,500 226,286 215.646 51,500 64,806 41,134 84,000 84,351 67.188 - (275) 40.497 22,500 20,337 24,928 19,500 24072 19.541 40,000 51,446 37.781 20,500 18,143 19.000 13,000 13,135 10.946 27,500 30,391 33.783 182,500 192,073 173.584 1,747,500 1 726.380 1 664,543 1,052,223 787,768 875.865 480,849 480,849 479.736 1,533,072 1.268,617 1,355,601 214,428 457,763 308,942 - 35,174 37.424 (226,028) (263,193) (290.96) (226,028) (228,019) (252,852) (11,600) 229,744 56,090 125.000 (917) 24,083 $ 229,744 $ 180,173 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED DECEMBER 31, 2015 TO THE DIRECTOR OF FINANCE. GENERAL STATEMENT OF ACCOUNTABIUTY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 2015. BALANCE AT BALANCE AT BALANCE AT NOV. 30, 2015 RECEIPTS DISBURSEMENTS DEC. J1, 2015 OEG 31,2014 CONSOLIDATED FUNDS 63,067,272.27 17,834,718.12 33,025,81299 47,876,177.40 53,847,290.15 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING DECEMBER 31, 2015. THAT SAID FOREGOING'. CASH DEPOSITS IN TRANSIT CASH IN WELLS FARGO BANK CASH IN ERIC BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL BNC PUBLIC FUNDS MONEY MARKET VIRGINIA INVESTMENT POOL HRCCC - VIRGINIA INVESTMENT POOL VIRGINIA SNAP PROGRAM IUS. SECURITIES) TOTAL January 26,2016 25,513 .72 14,065,410.62 100.37 834,142.37 5,208,818.33 15,05,351.10 3,767,159.50 8.920.651.39 4],8]6,1)).40 A,- Jo en.wl EVELYNN POWERS, TREASURER 7.b.1. City of Roanoke Financial Report Six Months Ended December 31, 2015 6.0 rn c ° 4.0 2.0 0.0 Meals Tax FY16 Revenue Estimate $15.476 M 5 Months Ended 11/30 ■ Prior YTD ❑ YTD Budget ■ YTD Actual t FY16 revenue is 2.8 % higher than budget YTD. The tax rate increased from 5.0% to 5.5 %, effective July 1, 2015. Adjusting for this, revenues grew 5.1% over the prior year. 4 2.5 2.0 N 0 1.5 2 1.0 0.5 0.0 Lodging Tax Exceeding Budget and Prior Year it FY16 Revenue Estimate $4.267 M 6 Months Ended 12131 ■ Prior YTD DYTD Budget ■YTDActual Lodging tax revenue increased 8.7% over FY15, and is 8.2% higher than budget YTD. 5 Personnel (Salary /Benefit) Lapse 60.0 45.0 w c °— 30.0 15.0 0.0 Target Actual 6 Months Ended 12131 YTD generated personnel lapse is 1.4% or $735k ahead of target. Children's Services Act (CSA) 4.0 3.8 3.6 c 0 3.4 3.2 3.0 FY 2015 Actual FY 2016 Actual Target 6 Months Ended 12/31 YTD expenses are 15.4% or $600k below target of $3.91VI. 7 Residential Juvenile Detention 600 w 400 0 0 200 0 it Target Actual 6 Months Ended 12/31 YTD expenses are 23.6% or $105,400 above target of $446.2k. m Solid Waste Tipping Fees 1,200 c 900 u1)i 600 m t 300 r 0 Target Actual 6 Months Ended 12/31 YTD costs are 5.6% or $61 k below target of $1.1 M. 9 N 400 N t 200 H 0 Motor Fuel Expenses Target Actual 6 Months Ended 12131 YTD expenses are 7.0% or $32K above a non - seasonally adjusted target of $465K. 10 City Performance Through December • Total revenues through December were 1.4% higher than the prior year. Revenue growth in current year Real Estate tax and certain local taxes contributed to the revenue increase. • YTD expenditures were in line with the expenditure budget, and will continue to be monitored by management. • In December, the national unemployment rate remained at 5.0 %. The job growth for all of 2015 was the best since the late 1990s. The U.S. economy continued to show mixed signals with improvements in the labor market and consumer spending offset by the drag of strong dollar and low energy prices. • Local economy continued to grow at a moderate pace. c CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853-1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: clerkoroa akeve.Qov CECELIA F. MCCOY City Clerk Deputy City Clerk February 3, 2016 Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: CECELIA T. WEBB, CMC Assistant Deputy City Clerk At the regular meeting of Council held on Monday, February 1, 2016, Council Member Court Rosen made a motion to authorize Rob Catron, legislative liaison for the City, to represent the City to support the request of Virginia Tech in seeking funding from the General Assembly for the expansion of the Virginia Tech - Carilion Research Institute through development of a 105,000 sq. ft. research facility. The motion was seconded by Council Member Bestpitch and adopted. Sincerely, A- .Nxik� Stephanie M. Moon Reynolds, MIMIC City Clerk PC: Robert J. Catron, Legislative Liaison, Alcalde & Fay, 2111 Wilson Boulevard, 8" Floor, Arlington, Virginia 22201 Christopher P. Morrill, City Manager VML Day Outline Date: Wednesday, January 27, 2016 Place: Richmond Attendees: Council Member Ferris, City Manager Morrill, Treasurer Powers, Finance Director Dameron, and City Attorney Callaghan In summary, the Roanoke contingent had a very productive day. We were able to discuss our legislative package with members of our delegation, worked on issues that arose that were not a part of our current program, and promoted economic development with state leaders. Legislative Agenda We discussed specific items in our agenda package with Senator Edwards and Delegate Rasoul. These items include limitation on the amount of interest a locality must pay on certain refunds, and the proposal to provide limited immunity to businesses located near greenways. The legislation regarding limited immunity is pending before a subcommittee chaired by Delegate Habeeb. Delegate Habeeb expressed concern for the bill as drafted. We continued discussions into the evening and suggested an alternative to address the issue. Delegate Habeeb will consider the revised bill later today. SB 197 will provide funding for the Interstate 73 corridor in Virginia. This bill will be heard in Senate Finance February 2d. IL New Issues SB 416 will regulate homestays such as AirBnB at the state level and preempt local regulation. We urged members to oppose this bill. However, this bill has bipartisan support, including support from Governor McAuliffe. Our liaison will work to seek some amendments to allow localities that have adopted regulations to continue with those regulations. We advised liaison for Virginia Tech that City Council would consider supporting the efforts to secure funding for the expansion of the Virginia Tech Carilion Research Insitute. III. Economic Development We met with Martin Briley, president and CEO of the Virginia Economic Development Partnership, and several of his staff. We expressed our appreciation for the support his office has provided Roanoke and the region and encouraged continued support. We also encouraged Mr. Briley to support the 1 -73 corridor expansion as a key tool to further economic development. K 0.,, v1KDmeFile,Couueil Session(02012016) R,.o, VML D., Dud ,doc2116 1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 - Roanoke, Virginia 24011 -1536 Telephone: (540)85 3-2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail clerkCroanokeva.gov CECEL[A F. Ciq- Clerk it Deputy City Clerk Clerk CECELIAT. WEBB,CMC February 4, 2016 Aeaiatant Deputy City Clerk Pete Eshelman 3017 Hemlock Road, S.W. Roanoke, Virginia 24014 Dear Mr. Eshelman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a member of the Parks and Recreation Advisory Board. Sincerely, Stephanie M. Moon Reynolds M C City Clerk Enclosures PC: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2016, PETE ESHELMAN was reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. Given under my hand and the Seal of the City of Roanoke this fourth day of February 2016. �_n . City Clerk OM, l<or x✓ William J. Modica 1546 Creek Lane Salem, Virginia 24153 Dear Mr. Modica: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a member of the Parks and Recreation Advisory Board. Sincerely, tL't�_n - Stephanie M. Moon Re holds, MC City Clerk Enclosures PC: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F. -mail derk(a),roanokeva.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WERR, CMC February 4, 2016 Assistant Deputy City Clerk William J. Modica 1546 Creek Lane Salem, Virginia 24153 Dear Mr. Modica: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a member of the Parks and Recreation Advisory Board. Sincerely, tL't�_n - Stephanie M. Moon Re holds, MC City Clerk Enclosures PC: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2016, William J. Modica was reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. Given under my hand and the Seal of the City of Roanoke this fourth day of February 2016. 1 . Irl, City Clerk �- Steve Stinson 2033 Lee Hi Road, S. W. Roanoke, Virginia 24018 Dear Mr. Stinson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board fora three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a member of the Parks and Recreation Advisory Board. Sincerely, Stephanie M. Moon R )Wnolds, MMC City Clerk Enclosures pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 '^!? Roanoke, Virginia 24011 -1536 Telephone: (540) 853-2541 Pax; (540) 853 -1145 .STEPHANIE M. MOON REYNOLDS, MMC &man: clerk ©roanoke...8ov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC February 4, 2016 AetlstainDean(, City Clerk Steve Stinson 2033 Lee Hi Road, S. W. Roanoke, Virginia 24018 Dear Mr. Stinson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board fora three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a member of the Parks and Recreation Advisory Board. Sincerely, Stephanie M. Moon R )Wnolds, MMC City Clerk Enclosures pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2016, Steve Stinson was reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. Given under my hand and the Seal of the City of Roanoke this fourth day of February 2016. City Clerk �,__, Wayne Bowers, Director Economic Development Roanoke, Virginia Dear Mr. Bowers: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a City representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office, ending February 3, 2020. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a City representative of the Western Virginia Regional Industrial Facility Authority. Sincerely, ate �o�h Stephanie M. Moon, MC City Clerk Enclosures CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853-2541 F.: (540) 8531145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: clerk(a)ronnokeva.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA C WEBB, CMC February 4, 2016 Assirtent Deputy Cire Clerk Wayne Bowers, Director Economic Development Roanoke, Virginia Dear Mr. Bowers: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as a City representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office, ending February 3, 2020. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as a City representative of the Western Virginia Regional Industrial Facility Authority. Sincerely, ate �o�h Stephanie M. Moon, MC City Clerk Enclosures Wayne Bowers, Director February 4, 2016 Page 2 PC: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility Authority, Franklin County, County Administrator, 1255 Franklin Street, Suite 112, Rocky Mount, Virginia 24151 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2016, WAYNE BOWERS was reappointed as a City representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office, ending February 3, 2020. Given under my hand and the Seal of the City of Roanoke this fourth day of February 2016. City Clerk Robert Ledger, Manager Economic Development Roanoke, Virginia Dear Mr. Ledger: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as an alternate City representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office, ending February 3, 2020. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as an alternate City representative of the Western Virginia Regional Industrial Facility Authority. Since ely, �q Stephanie M. Moon Re nolds, C City Clerk Enclosures CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 4536 Telephone: (540) 853 -2541 Fux: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F moil: rle,k(� rannakevegov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC February 4, 2016 Aa,Bh nt Deputy Cary Clerk Robert Ledger, Manager Economic Development Roanoke, Virginia Dear Mr. Ledger: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were reappointed as an alternate City representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office, ending February 3, 2020. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue as an alternate City representative of the Western Virginia Regional Industrial Facility Authority. Since ely, �q Stephanie M. Moon Re nolds, C City Clerk Enclosures Robert Ledger, Manager February 4, 2016 Page 2 Pc: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility Authority, Franklin County, County Administrator, 1255 Franklin Street, Suite 112, Rocky Mount, Virginia 24151 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2016, ROBERT LEDGER was reappointed as an alternate City representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office, ending February 3, 2020. Given under my hand and the Seal of the City of Roanoke this fourth day of February 2016. _� ! City Clerk E� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 _ Roanoke, Virginia 14011 -1536 Telephone: (540) 8532541 Fax: (540) 853 -1145 .STEPHANIE M. MOON REYNOLDS, MMC E -mall: ekrke@roanokevu.yov CECELIAF.MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk February 4, 2016 Robert D. Edwards 3045 Poplar Lane, S. W. Roanoke, Virginia 24014 Dear Mr. Edwards: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 1, 2016, you were appointed to replace James W. Harkness, Jr., as a City representative of the Roanoke Valley Resource Authority for a term of office ending December 31. 2019. Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Valley Resource Authority with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return along with Oath of Office prior to assuming your duties as a City representative of the Resource Authority Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Robert D. Edwards February 4, 2016 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley Resource Authority. Sincerely, 4 Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Peggy Bishop, Secretary, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of February 2016, ROBERT D. EDWARDS was appointed to replace James W. Harkness, Jr., as a City representative of the Roanoke Valley Resource Authority for a term of office ending December 31, 2019. Given under my hand and the Seal of the City of Roanoke this fourth day of February 2016. City Clerk `" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chureh Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -3541 Fax: (540) 853 -1145 E -mail: ckile )rommi,eva.guv S'I'EPIIANIE M. MOON REYNOLDS, MMC City Clerk February 9, 2016 James Harkness, Jr. 3227 Allendale Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Harkness: CECELIA F. MCCOY Deputy City Clerk CECELIAT. WEBB, CMC Assistant Deputy City Clerk Your term of office as a City representative of the Roanoke Valley Resource Authority expired on December 31, 2015. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a City representative of the Roanoke Valley Resource Authority from January 1, 2012 to December 31, 2015. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, i n. n-N'o,, � ,- Stephanie M. Moon Reynolds, MMC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO JAMES RARENESS, JR. AS A CITY REPRESENTATIVE OF THE ROANOKE VALLEY RESOURCE AUTHORITY FROM JANUARY 1, 2012 TO DECEMBER 31, 2015 ON THIS 9TH DAY OF FEBRUARY . 2016 IN RECOGNITION OF PUBLIC SERVICE RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST. DAVID A. BOWERS TEPHAIVIE M.MO S MAYOR CITY CLERK