HomeMy WebLinkAboutCouncil Actions 02-16-16ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY 16, 2016
2:00 P.M.
CITY COUNCIL CHAMBER
Call to Order - -Roll Call. Council Member Rosen was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor David A. Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel
3 on Thursday, February 18 at 7:00 p.m., and Saturday, February 20 at
4:00 p.m.; and video streamed through CivicPlus at
roanokeva.gov /councilmeetings. Council meetings are offered with closed
captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAYPRIORTO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON, CITY COUNCIL AGENDAS.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDNIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S
OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETING,
OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE
COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S
HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS
OF TERMS OF OFFICE:
BUILDING AND FIRE CODE OF APPEALS /AT -LARGE - TWO VACANCIES
TERM OF OFFICE ENDING JUNE 30, 2018
UNEXPIRED TERM OF OFFICE END JUNE 30, 2017
CITY OF ROANOKE FINANCE BOARD - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
FAIR HOUSING BOARD — ONE VACANCY
TERM OF OFFICE ENDING MARCH 31, 2019
PARKS AND RECREATION ADVISORY BOARD — ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2017
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION
ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2018
HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION
ONE VACANCY
FOUR -YEAR TERM OF OFFICE ENDING APRIL 12, 2020
EXPIRATION OF THE THREE -YEAR TERMS OF OFFICE OF SUZANNE P.
MOORE AND ANNETTE LEWIS AS TRUSTEES OF THE ROANOKE CITY
SCHOOL BOARD ENDING JUNE 30, 2016. TRUSTEE MOORE IS NOT
ELIGIBLE FOR REAPPOINTMENT. DEADLINE FOR RECEIPT OF
APPLICATIONS IS THURSDAY, MARCH 10, 2016. APPLICATIONS,
QUESTIONS AND /OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY
CLERK'S OFFICE AT 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Proclamation honoring the 284'" birthday of the first President ofthe United States
of America, George Washington on Monday, February 22, 2016.
Mayor Bowers presented a ceremonial copy of proclamation to Phil Sheridan,
First Vice President; and Al Linton, Secretary, Fincastle Resolutions Chapter
of the Sons of the American Revolution; and Dr. M. Rupert Cutler, Preston
Memorial Committee Co- Chairman.
A resolution memorializing the late Alphonzo L. Holland, Sr.
Adopted Resolution No. 40433 - 021616 (6 -0)
A resolution paying tribute to Police Chief Christopher Perkins.
Adopted Resolution No. 40434-021616 (6-0).
The Mayor presented a ceremonial copy of resolution and Key to the City to
Chief Perkins.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Chris Craft, President, Wildwood Civic League, appeared before Council to
request amenities in East Gate Park.
4. CONSENT AGENDA:
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Mayor
called attention to three requests for Closed Meeting and an additional
request for a Closed Meeting from the City Attorney.
C -1 A communication from Mayor David A. Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-
3711(A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C -2 A communication fromthe City Manager requesting that the Council convene
in a Closed Meeting to discuss the disposition of City -owned properties located at
Jae Valley Road, Roanoke County, Virginia, bearing Roanoke County Official Tax
Map Nos. 008900 -03 -2901 and 008900 -03 -2902, and adjacent to Back Creek, a
tributary of the Roanoke River, where discussion in an open meeting would
adversely affect the bargaining or negotiating strategy of the public body, pursuant
to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Attorney requesting that Council schedule a
public hearing for Monday, March 21, 2016, at 7:00 p.m., or as soon thereafteras a
matter may be heard, with regard to the conveyance of a permanent sewer line
easement and a temporary construction easement to the Western Virginia Water
Authority.
RECOMMENDED ACTION: Concurred in the request.
C -4 Minutes of the regular meetings of City Council held on Monday, June 15,
2015; Monday, July 6, 2015; Monday, November 16, 2015; and the Special Session
held on November 20, 2015.
RECOMMENDED ACTION: Dispensed with the reading of the minutes and
approve as recorded.
C -5 A communication from the City Clerk advising that Jerry Smith has tendered
his resignation as a City representative of the Roanoke Valley - Alleghany Regional
Commission and as a member of the Building and Fire Code Board of Appeals,
effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -6 A communication from the City Attorney requesting thatthe Council convene
in a Closed Meeting regarding consultation with the City Attorney and briefing by
staff pertaining to actual litigation, where such consultation and briefing in open
meeting would adversely affect the negotiating or litigating position of City Council.
This request is made pursuant to Section 2.2- 3711.A.7, Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concurred in the request.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the Juvenile Justice and Delinquency Prevention
Title II Grant from the Virginia Department of Criminal Justice
Services to be expended on the Roanoke City Public Schools to
create and administer the Positive Alternatives to School
Suspensions (PASS) Project.
Adopted Resolution No. 40435-021616 and Budget Ordinance No.
40436. 021616.(6 -0)5
2. Acceptance from the Department of Criminal Justice Services, the
2016 Violence Against Women Act (V -STOP) Grant to employ the
Police Department's full -time non -sworn Domestic Violence
Specialist.
Adopted Resolution No. 40437- 021616 and Budget Ordinance No.
40438 - 021616.(6 -0)
3. Appropriation of grant funds from the Environmental Protection
Agency's National Clean Diesel Campaign for the City to purchase a
propane powered box truck for use by the Transportation Division.
Adopted Budget Ordinance No. 40439-021616. (6-0)
4. Appropriation of funding for tenant upfit and furniture, fixtures and
equipment in connection with relocation of the General Registrar's
Office to 317 Kimball Avenue, S. W.
Adopted Budget Ordinance No. 40440 - 021616. (5 -1, with Mayor
Bowers voting no).
5. Appropriation of Fleet Management Fund Retained Earnings for
replacement of a ladder truck in the Fire -EMS Department.
Adopted Budget Ordinance No. 40441 - 021616. (6 -0)
6. Authorization to issue and execute additional amendments to the
City's Contract with Mattern & Craig, Inc., for additional professional
services for the second year of the City's Transportation Structures
Inspection Program 2014 — 2018.
Adopted Resolution No. 40442-021616. (6-0)
7. Authorization to execute Amendment No. 4 with CONMED, Inc., for
additional medical services for care of inmates housed at the City Jail,
retroactive to July 1, 2015.
Adopted Resolution No. 40443- 021616 and Budget Ordinance No.
40444- 021616.(6 -0)
8. Execution of an Amended and Restated New River Valley Commerce
Park Participation and Revenue Sharing Agreement to reflect
changes in the Commerce Park Project and to address other related
provisions.
Adopted Ordinance No. 40445- 021616(6 -0)
9. Execution of a regional agreement among and between the City of
Roanoke, the County of Roanoke, and the City of Salem, jurisdictions
to open a Regional Collision Reporting Center.
Adopted Ordinance No. 40446-021616. (6-0)
COMMENTS OF CITY MANAGER.
The City Manager commented on the following items:
• Deputy Chief Tim Jones will serve as Acting Police Chief, effective March 1,
2016.
• The City will conduct a national search for anew police chief.
Reception for Police Chief Chris Perkins
• Friday, February 26 from 3:00 p.m. to 5:00 p.m., in the Municipal North Lobbyto
honor Chief Perkins.
• Chris began working for the Roanoke Police Department in 1992, and his
service has been an asset to our city and its leaders.
• As Police Chief, he was one of my first hires when I arrived in Roanoke and I
couldn't be more proud of the work he's done for our citizens.
• He has initiated new methods and programs to make our city a safe place, and
his efforts will have a lasting impact on not only the Police Department, but our
entire city.
• City Council and the public are invited to the reception to thank the Chief for his
service and in wishing him well.
George Takei Coming to Roanoke
• Actor George Takei has accepted an invitation from Roanoke City Council and
Local Colors of Western Virginia to come to Roanoke on May 4, 2016.
• We are calling it "An Evening with George Taker On Inclusion and Diversity."
• Mr. Takei will share remarks about his personal experience as a Japanese -
American held in American internment camps with his family in World War II.
• Admission to the event will be free and open to the public, but tickets will be
required for entrance.
• Staff is working with Local Colors to iron out details.
• More information will be shared as the event date nears, so stay tuned.Voter
Precincts Changes
• The City of Roanoke has recently realigned its 32 precincts into 21 precincts.
Many voters will now be voting in a different location than they have in previous
elections.
• New voter notices were sent in the mail to every registered voter in the city.
• Each notice contains important precinct information and voting location with a
map. If your address of record is not up to date, you may not receive this
important notice.
• To verify or to update your voter registration information, go to
www.elections.virginia.gov, or call the Office of Voter Registration and Elections
at 853 -2281.
• The City of Roanoke will have four elections this year. Please take the time to
review and update your voter registration information.
8. REPORTS OF COMMITTEES:
A report of the Roanoke City School Board requesting appropriation of
funds for various educational programs; and a report of the Director of
Finance recommending that Council concur in the request. Donna
Caldwell, Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 40447 - 021616. (6 -0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution honoring Frank Beamer, Virginia Tech Football Coach.
Adopted Resolution No. 40448-021616. (6-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Bestpitch made a motion to authorize Rob Catron,
Legislative Liaison for the City, to represent the interest of the City in
opposing legislation to (i) preempt local ordinances that regulate
homestays or Air BnB operations; and (ii) exempt property of railroad
corporations from stormwater utility fees assessed on all property
owners within a locality. The motion was seconded by Council Member
Ferris and adopted.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
12. RECESSED - 3:50 P.M.
13. RECONVENED -4:37 P.M.
CERTIFICATION OF CLOSED MEETING. (6 -0)
14. ADJOURNED - 4:37 P.M.
INASMUCH AS THERE BEING NO PUBLIC HEARINGS SCHEDULED TO COME
BEFORE THE COUNCIL, THE 7:00 P.M. MEETING WAS CANCELLED.
February 16, 2016
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpiteh
Raphael R. "Ray" Ferris
Sherman P Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 2:00 p.m. session of Council on
Tuesday, February 16, 2016, inasmuch as I am out of town attending meetings of the
Commonwealth Transportation Board. Best wishes for a successful meeting.
Sincerely, 40WA401"'—
Court G. Rosen
Council Member
CGR/ctw
CITY OF ROANOKE
CITY COUNCIL
2 15 Church Avenue, S W.
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Nncl C.Tyl Wror,al Buildin, Suite 456
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Roanoke, Virginia 24011 -1536
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Telephone (540)853-2541
DANIDA.BOWERS
Fax: (540) 853 -1145
Ylav
February 16, 2016
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpiteh
Raphael R. "Ray" Ferris
Sherman P Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 2:00 p.m. session of Council on
Tuesday, February 16, 2016, inasmuch as I am out of town attending meetings of the
Commonwealth Transportation Board. Best wishes for a successful meeting.
Sincerely, 40WA401"'—
Court G. Rosen
Council Member
CGR/ctw
Office of the Mayor
CITY OF ROANOKE
•
REAS, George Washington bom on February 22, 1732, into a
is planter family, he was educated and apprenticed with the
lance and training in surveying,
REAS, as a surveyor, Washington surveyed the Shenandoah lands
d Fairfax and as a soldier, fought in the French and Indian War as a
tissioned lieutenant colonel;
.,REAS, from 1759 to the outbreak of the American Revolution,
Washington managed his lands at Mount Vernon; served in the Virginia
House of Burgesses, married Martha Dandridge Curtis, grew to believe
that the British administration of the colonies to be unjust; and added his
voice to the cause for American liberty;
WHEREAS, when the Second Continental Congress assembled in
Philadelphia in May 1775, as a delegate from Virginia, Washington was
elected Commander in Chief of the Continental Army, took command of
his ill- trained troops at Cambridge, Massachusetts, and embarked on a
war that was to last eight grueling years;
WHEREAS, finally in 1781 with the aid of French allies, Washington
forced the surrender of General Lord Charles Cornwallis at Yorktown;
WHEREAS, he was again called to service to preside over the
Constitutional Convention at Philadelphia in 1787 and, when the new
Constitution was ratified, was elected President;
WHEREAS, on April 30, 1789, Washington, standing on the balcony of
Federal Hall on Wall Street in New York, took his oath of office as the first
President of the United States of America;
WHEREAS, after two terms as President, Washington retired from public
life, voluntarily relinquishing the Presidency and establishing the
precedent for the peaceful transition of power in the fledgling American
democracy;
WHEREAS, the Revolutionary War hero, Henry Lee, would say of
President George Washington that he was "first in war, first in peace, and
first in the hearts of his countrymen
WHEREAS, the national organization Sons of the American Revolution,
organized on the 100th anniversary of the inauguration of George Washington as
our nation's first President, and its Roanoke -based unit, the Fincastle Resolutions
Chapter, exist to keep alive their ancestors'story of patriotism and courage in the
belief that the story of man's struggle against tyranny will continue to inspire and
sustain succeeding generations in defending freedom; and
WHEREAS, our nation celebrates the contributions of George Washington to the
founding of our country on the third Monday of February.
NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby recognize and celebrate the 284th birthday of President George
Washington on February 22, 2016 throughout this great, six -time All- America
City, as
PRESIDENT GEORGE WASHINGTON DAY.
GIVEN under our hands and seal of the City of Roanoke this sixteenth day of
February in the year two thousand and sixteen.
ATTEST.
Stephanie M. Moon Reynolds
City Clerk
David A. Bowers
Mayor
Q
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853-1145
E -mail rlerk @roanoke......
Sara Pettigrew Holland
3425 Kershaw Road, N. W.
Roanoke, Virginia 24017
Ladies:
February 18, 2016
CECELIA F. MCCOV
Deputy City Clerk
CECELIA C W EBB, CMC
Assistant Deputy City Clerk
Carrieoma Brooks
3801 Greenspring Avenue, N. W.
Roanoke, Virginia 24017
I am enclosing ceremonial copies of Resolution No. 40433- 021616 memorializing the
late Alphonzo L. Holland, Sr., 2003 Citizen of the Year and native of Roanoke.
On behalf of the Mayor and Members of Roanoke City Council, I wish to express our
sincerest condolences and deepest regret at the passing of your loved one, Alphonzo L.
Holland, Sr., who has left an indelible legacy to Roanoke and its citizens.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, February 16, 2016.
Sincerely,
14", yn
Stephanie M. Moon Re Ids�
City Clerk
Enclosure
i
Alphonzo L. Holland, Sr.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 2016.
No. 40433- 021616.
A RESOLUTION memorializing the late Alphonzo LaSalle Holland, Sr.,
2003 Citizen of the Year and a native of Roanoke.
WHEREAS, the members of Council learned with sorrow of the passing of
Mr. Holland on Saturday, December 12, 2015;
WHEREAS, Mr. Holland graduated from Lucy Addison High School,
attended Hampton Institute, and studied at La Salle University and the
Philippines Golden State College;
WHEREAS, Mr. Holland served in the U.S. Army, including tours of duty
during World War 11 and the Korean War, and with his service in the Army
Reserves until 1976, dedicated 30 years of service to his country;
WHEREAS, Mr. Holland was employed by Norfolk and Western Railway
in 1938 and, between tours of duty, worked as a freight handler, custodian, and
assistant tariff supervisor until he retired in 1985,
WHEREAS, Mr. Holland was a member of the Executive Board of the
National D -Day Memorial Foundation, Central YMCA, WBRA -TV Advisory
Committee, American Red Cross of Roanoke, Virginia Transportation Museum,
National Council of Community Justice, Roanoke Valley Race Relations
Committee, and Rebuilding Together With Christmas in April;
WHEREAS, Mr. Holland was a member and past president of the Big
Brothers /Big Sisters Organization; the League of Older Americans; the Roanoke
Branch NAACP; past Regional Vice Chair, NAACP; and YMCA Family Center;
WHEREAS, Mr. Holland volunteered his services to Lucy Addison Middle
School and the Harrison Museum of African - American Culture and, as an
active member of High Street Baptist Church, served as a member of its Board of
Trustees for more than 50 years, its Brotherhood Ministry, and its Senior and
Cathedral Choirs and Men's Chorus;
WHEREAS, Mr. Holland was a life member of Delta No Alpha
Transportation Fraternity, and was the first and only African- American to hold
the office of president in this organization;
WHEREAS, Mr. Holland was a member of the F &AAYM Masons, Sahara
Desert; and a life member of VFW, American Legion Post 1444;
WHEREAS, Mr. Holland was interested in making a better community for
future generations of African - Americans and was known for working out
discrimination issues between supervisors and employees, and for traveling to
Selma, Alabama, to march for Civil Rights;
WHEREAS, Mr. Holland was involved in the Norfolk & Western African -
American Heritage Croup's efforts to publish "African American Railroad
Workers of Roanoke: Oral Histories of the Norfolk & Western," a book
documenting the oral histories of African- American railroad workers including
Mr. Holland whose story is featured as Chapter 1;
WHEREAS, Mr. Holland gave generously of his time and energy to make
the Roanoke Valley a better place to live.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. City Council adopts this resolution as a means of recording its deepest
regret and sorrow at the passing of Alphonzo LaSalle Holland, Sr., extending to
his family its sincerest condolences, and recognizing the indelible legacy he left
to Roanoke and his fellow citizens.
Z The City Clerk is directed to forward an attested copy of this resolution
to Mr. Holland's wife, Sara Pettigrew Holland, and his children Alphonzo, Jr.,
Carrieoma Brooks and Mary Ann Cummings all of Roanoke.
APPROVED
ATTEST:
Stephanie Moon'Reyn lds, MMC
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 2016.
No, 40434 - 021616.
A RESOLUTION paying tribute to Chief Christopher C. Perkins on the
occasion of his retirement after 24 years of service with the City of Roanoke Police
Department.
WHEREAS, ChieJ Perkins, a native of Marion, Virginia, came to Roanoke in
1992 after receiving a Bachelor of Arts Degree with a major in Physical Anthropology
from the University of Tennessee in Knoxville, Tennessee;
WHEREAS, Chief Perkins began his career with the Roanoke Police
Department as a Patrol Officer, was promoted to Sergeant in 2000 and served in
Uniform Patrol, Accreditation, and Major Crimes;
WHEREAS, Chief Perkins continued to ascend through the ranks of the
Roanoke Police Department with promotions to Lieutenant in 2004, Captain in 2006,
and Operations Deputy Chief in 2008;
WHEREAS, Chief Perkins' achievements within the Roanoke Police
Department culminated with his appointment as Chief of Police on October 13,2010;
WHEREAS, during his tenure as Chief of Police, Chief Perkins reorganized the
Roanoke Police Department and implemented the Geographic Policing 3.0 model, a
more that decreased Part I violent crime by 53 %, property crime by 2396, and overall
crime by 28 %; created a Citizen Advisory Board to the Chief ofPoliee; led the Roanoke
Police Department through two perfect on -site assessments conducted by the
Commission on Accreditation for Law Enforcement Agencies, Inc., in which the
commission granted the Police Department Gold Standard Advanced Meritorious
Accreditation; led the Police Academy to become the second independent municipal
low enforcement training academy in the nation to achieve Public Safety Training
Academy Accreditation through the Commission on Accreditation for Law
Enforcement Agencies, Inc; and increased the recruitment and promotion of female
and minority officers;
WHEREAS, Chief Perkins, as a graduate of many leadership training schools
including the Professional Executive Leadership School, the National Criminal Justice
Command College, the FBI National Academy, the Franklin Covey Diversity Centered
Leadership training, and the FBI -LEEDA Executive Leadership Institute, utilized his
additional training to lead the Roanoke Police Department in unparalleled service to
the City;
WHEREAS, Chief Perkins is the author of articles for international law
enforcement publications; has received numerous departmental awards and
recognitions throughout his career; and has received several awards from various
organizations in his community, including the Roanoke Southern Christian
Leadership Conference 2012 Community Service Award, the 2012 VFWNational Law
Enforcement Public Servant Citation and Law Enforcement Award, and the 2014
Total Action for Progress Providing Youth a Second Chance Award;
WHEREAS, Chief Perkins has been recognized as leader in his profession by
his peers as demonstrated by the many leadership positions he has held, including
Member of the International Association of Chiefs of Police Investigative Operations
Committee, Vice President and President of the Blue Ridge Chiefs of Police
Association, and Executive Board Member, Third Vice President, and Second Vice
President of the Virginia Association of Chiefs of Police;
WHEREAS, in addition to a Bachelor of Arts Degree, Chief Perkins holds a
Master of Arts Degree, with a major in Interdisciplinary Studies from Hollins
University, and a Graduate Certificate in Criminal Justice Education from the
University of Virginia;
WHEREAS, Chief Perkins is the husband of Lori Osborne Perkins and the
proud father of Toni Perkins; and
WHEREAS, City Council wishes to recognize, applaud, and express its
appreciation to Chief Perkins far his service to the citizens of Roanoke.
BEITRESOL VED by the Council of the City of Roanoke that:
L City Council recognizes, applauds, and expresses its appreciation to
Christopher C. Perkins for his distinguished and exemplary service to the City of
Roanoke and its citizens over his 24 years with the Roanoke Police Department,
including more than 5 years ofservice as Chief of Police.
2. City Council presents the key to the City in recognition of the
extraordinary commitment Chief Perkins has made to our City and its citizens.
3. City Council wishes Chief Perkins continued success in his future
endeavors and sends its best wishes and congratulations to his wife, Lori, and their
daughter, Toni
4. City Council directs the City Clerk to provide Chief Perkins with a duly
attested copy ofthis Resolution
ATTEST:
Stephanie Moon Reynolds, MMC
City Clerk
APPROVED
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
� 315 CHURCH AVENUE, S.W,SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TFITPHONO'. (040) 8512444
FAX 640)853.1145
DAVIDA. BOWERS
M.".,
February 16, 2016
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
Meeting: February 16, 2016
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City -owned properties fronting along Jae Valley Road (State Route
1 16), Roanoke County Official Tax Map Nos. 008900 -03 -2901 and 008900 -03-
2902, and adjacent to Back Creek, a tributary of the Roanoke River, in Roanoke
County, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
§2.2- 3711.A.3, Code of Virginia (1950), as amended.
0 " /__' - 46-- _ - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Wayne Bowers, Director, Economic Development
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 Mt JN ICIPAL BUII -DING
215 C1 LURCH AVENUE, SW
ROANOKE, VIRGINIA 240 11 -1 59 5
Daniel J. Callaghan
City Attorney
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540.853 -2471
FAX 540. 853 -1221
EMAIL: ,mm,(@roa.... .Poe
February 16, 2016
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Curial
Assistant City Attorneys
Re: Authorization for Scheduling and Advertisement for a Public Hearing
for Conveyance of Permanent Sewer Line Easement and Temporary
Construction Easement to the Western Virginia Water Authority Across
Roanoke Official Tax Map No. 1040202,
Dear Mayor Bowers and Members of Council:
BACKGROUND:
The Western Virginia Water Authority ( "Authority ") has requested the City of Roanoke convey a
permanent sewer line easement and a temporary construction easement to the Authority across City
owned real estate designated as Roanoke Official Tax Map No. 1040202. Both casements are
approximately 20' in width and collectively comprise approximately 15,600 square feet. The purpose of
the casements are for the installation, maintenance, and operation of a sewer line to relocate an existing
8" sewer main that will be impacted by the Franklin Road bridge replacement, and to connect such sewer
main to the existing sewer main located on the property.
A public hearing is required pursuant to Section 15.2 -1800 of the Code of Virginia before City Council
may authorize the conveyance of such easements.
RECOMMENDATION:
Authorize the City Manager to schedule a public hearing in Council Chamber for Monday, March 21,
2016, at 7:00 p.m., or at such time as the matter may be heard, or at such later date and time as the City
Manager may determine, regarding the proposed conveyance of the permanent sewer line easement and
temporary construction easement to the Western Virginia Water Authority.
Sincerely,
Daniel J. Ca an
City Attorney
DJC /lsc
o.'s, a, e,,. a,, D.
earn n,
Considcmlan WA, see exemption belosc IIsla-11l 111
.. bol ,2,011
na,,,,ar .mu
rznwamsumI also, ,m.10 1
Ta.0 Mar No 104020_
F,eri,r claimed_ Grantee is -san, form recordation weu and fees pursuant to Section 58.1- 811(A)(3) and
u )(5) ord, Code at A5ryinia (1950), as amended.
THIS EASEMENT AGREEMENT is made this day of
2016, by and between the CITY OF ROANOKE, VIRGINIA, a political subdivision of the
Commons,cabli of Virginia ( "Grantor "), and the WESTERN VIRGINIA WATER
AUTHORITY, a water and scwer authority created pursuant to Chapter 51 of Title 152 of the
Code of V imimi i (1950), as amended ( "Granted')
WI'fNESSETII
-
WHEREAS, the Grantor is the owner of real estate located in the City of Roanoke,
Virginia, designated as Roanoke Official Tax Map No 1040202, known as 210 Reserve Ave
SW, ( "Property'),
WHEREAS, the Grantee desires to obtain o permanent sewerline casement and temporary
construction easement over, under, and across the Property for the installation, maintenance, and
operation of a scover line and conununication equipment, to relocate an existing S" sewer main
that will be imputed by the Franklin Road Hridge replacement and connect such saver main to
the existing sewer main located on the property, ("Project ")
WHEREAS, Grantor desires to convey such casements to Grantor for such purposes
underthe Icons and conditions contained herein, and
NOW, THEREFORE, THAT FOR AND IN CONSIDERATION ofthe sum of OneDollar
($1.00), paid in hand at and with the execution and delivery of this Easement Agreement, and
other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby
acknowledged, the Grantor does hereby GRANT and CONVEY unto the Grantee it, successors
.ad assigns, the following described casement, to -wit
A new PERMANENT Twenty filet (20') RIGHT end SEWERLINE EASEMENT
to construct, install, improve, operate, inspect, or, maintain, repair or replace a
sewer line or lines, manholes, together with related improvements including
slope(s), if applicable, together with the right of ingress and egress thereto from a
public road, upon, over, under, and across those tracts or parcels of land belonging
to the Grantor, acquired by decd dated March 15, 1941, and recorded in the Clerks
Office for the Cil'con Court of the City of Roanoke, Virginia, as Deed Houk 1664,
Page Number 54, and designated on the Land Records as Tax Map No 1040202
(the "Property ") The location of said casement is generally described on the
exhibit tilted "Permanent 20 Sewerline Easement Being Granted to by City of
Roanoke Weston Virginia Water Authority' attoched her to as "Exhibit A" dated
December 25, 2015, prepared by the Western Virginia Water Authority,
Engineering Services, and by this reference made a pan hereof, and more
particularly described as being centered over the constructed sewer line or lines,
TOGETHER WITH A TEN FOOT (10') TEMPORARY CONSTRUCTION
EASEMEN I; as mnher described on the attachad Exhibit A, for the purpose of
construction and installation of the sewer line The tempuary construction
onsairricat shall expire upon completion of the sewer line connection, at which time
such interest shall amonmfieally raven to the Grantor and in no event shall the
temporary construction easement continue bcynnd July 1 -2017
Page 1 of 3
The permanent sewer line easement and temporary construction easement are
collectively referred to heroin as the "Essenent '
The Grantee agrees to restore and repair any actual damage to the Properly which may be
caused by the construction, reconstruction, or maintenance of said Project except as hereinafter
provided The Grantor agrees that the Grantee will not be expected to restore the Properly to the
identical original condition, but rather as near thereto as is practicable to the cor itimh at the time
the casement was granted, and that the Grantor will cooperate with the Grantee in effectuating such
restoration.
It is expressly agreed between the parties hereto Far the laterite and its agents shall have
the right to inspect the Fasamenl heroin granted and to cut, clear, and remove all undergrowth,
obstructions, or improvements lying within, upon, or adjacent to said Easement, that in any way
endangers or interferes with the proper use of the seine. Thu Grantor covenants that no building or
structure shall be erected upon or within the Easement herein granted or placed in such location as
to render said Easement inaccessible. In the event that this covenant is violated, the Gmntee shall
not be obligated to repeiu replace or otherwise be responsible for such improvements if damaged
or removed.
The Grantor acknowledges that the plans for the aforesaid Protect as tire, affect the
Property have been fully explained to Grantor or Gu n ar's anthorned representative The fixtures,
f ciline , lines, utilities, and any other tarpowenrems placed upon, under, or across the Property by
the Grantee or its assigns and further grantees shall remain the properly of the Grantee or its
assigns and further grantees- T he easement hcrcin granted is in addition to, and not in lieu of, any
casement or right -of -way now in existence or which may be acquired in the future .
The Grantor covenants and agrees for itself, and for it succe,ors. successors in title,
executors, legal representaches and assigns that the considemdon aforemmnta ned and the
covenants heroin shall be in lieu of any and all claims to compensation by reason of the location,
construction, opeiLi tion, nhaintcnance, orrecrostruction efor within the Eascmmtit hcrcin granted
To hmre and to hold unto the Grantee, its successors and assigns turnover
Wit the following signature(s):
GRANTOR:
CITY OF ROANOKE, VIRGINIA, a political subdivision
cfthe Commonwealth of Virginia
By
Title
COMMONWEALTH OF VIRGINIA
COUNTY OF ROANOKE to wit:
The foregoing instrunient was acknowledged before are this day of
20IB, by Christopher P, Morrill, the City Manager of the City of Roanoke,
Virginia., for and nn behalfofthe City of Roanoke
Nobly Public
My Commission Expires: My Registration Number is
Page 2 of 3
GRANTEE
WESTERN VIRGINIA WATER ALIT[ ]OR II'Y
By.
Rohert Benninger
Title: Dircctorofihozinccrice Services
COMMONWEAL] H OF VIRGINIA
CITY OF ROANOKE to wif
The foregoing instrument was acknowledged befrsm me this _ day of
2016 by Robert Benninger, Director of Engineering Servic, for the
Westem Virginia Water Authority, on behalf ofsaid comomtion. Grantee.
Notary Poblic
My Commission Expires: My Registration Number is
Page 3 of 3
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fnx: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E-mail: rkrkeraanokeva.gov
City Clerk
February 16, 2016
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
CECF.LIA F. MCCOY
Deputy City Clerk
CECELIAT. WEBB, CMC
A,skh.nt Deputy City Clerk
This is to advise that Jerry Smith has tendered his resignation as a City representative
of the Roanoke Valley - Alleghany Regional Commission and as a member of the
Building and Fire Code Board of Appeals, effective immediately.
Sincerely,
r.T -"-
Stephanie M. Moon Reynolds, MMC
City Clerk
Resignation Email
4Vr jsmith to: Daniel.Callaghan 02/05;201606:48 PM
Cc: Stephanie.Moon
History: This message has been replied to.
Mr. Callaghan and Ms. Moon;
I wish to resign effective immediately from the building and fire code board
of appeals and the Roanoke allegreny regional commission.
Regards
Jerry Smith
> On Feb 4, 2016, at 3:43 PM, Daniel.Callaghan @RoanokeVa.gov wrote:
> Mr. Smith,
• I am the Roanoke City Attorney. Stephanie Moon Reynolds, Roanoke City
• Clerk, and I would like to meet with you at your earliest convenience. I
• have tried to read you via telephone without success. Please call As
• Moon Reynolds at 540.853.2541 or me at 540.853.5238 so that we can make an
• appointment.
> Thank you for attention to this matter.
> Dan Callaghan
> Roanoke City Attorney
> 540.853.5238
�toF CITY OF ROANOKE
c3' OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKF, VIRGINIA 24011 -1595
Daniel J. Callaghan TELEPHONE 540.853 -2431
City Attorney FAX 540,353 -1221
EMAIL: cmnryC-)ro:mokeva.gov
February 16, 2016
The Honorable David Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Bowers and Members of Council:
Timothy R. Spencer
Steven J. Talevi
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
This letter is a request of the City Attorney for a closed meeting with City Council regarding consultation
with the City Attorney and briefing by staff pertaining to actual litigation, where such consultation and
briefing in open meeting would adversely affect the negotiating or litigating position of City Council.
This request is made pursuant to Section 2.2 -3711. A.7, Code of Virginia (1950), as amended.
Respectfully requested,
Daniel allaghar
City ttorney
DJC /lsc
1>
IN'FI IF' COUNCIL OP TI IP CITY 01: ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40435- 021616.
A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant
from the Virginia Department of Criminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
BE I I' RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the Juvenile Justice and Delinquency
Prevention Title II grant from the Virginia Department of Criminal Justice Services in the amount
of $73,408.00, with no local match from the City, for the term beginning January 1, 2016, to be
expended on the Roanoke City Public Schools to create and administer the Positive Alternatives to
School Suspension (PASS) Project, in accordance with all the terms, provisions and conditions
relating to the receipt of such funds, as more particularly described in the City Council Agenda
Report dated February 16, 2016.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to famish such additional information as may
be required in connection with the City's acceptance of this grant.
aJUVCniICIIISLICC& DClinq uenay Pre veil fion =doe
TTEST: QQ
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40436 - 021616.
AN ORDINANCE to appropriate funding from the Virginia Department of Criminal
Justice Services forthe Juvenile Justice and Delinquency Prevention Grant, amending and
reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Administrative Supplies
Expendable Equipment ( <$5,000)
Program Activities
Revenues
Juvenile Justice and Delinquency
Prevention FY16
35- 630 - 5032 -2066 $ 2,891
35- 630 -5032 -2030 11,158
35- 630 -5032 -2035 2,358
35- 630 - 5032 -2066 57,001
35- 630 -5032 -5032 73,408
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
WQn.�iv city
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Acceptance and Appropriation of juvenile justice and
Delinquency Prevention Title II Grant Funds for 2016.
Background
The Virginia Department of Criminal justice Services has awarded the City of
Roanoke Federal funding from the juvenile justice and Delinquency Prevention
Title II grant program. This funding will be used by Roanoke City Public
Schools to create and administer the Positive Alternatives to School Suspension
(PASS) Project. The amount of the grant is $73,408 for a one year term
beginning January 1, 2016.
The PASS Project provides interventions to prevent school discipline problems
that can lead to school removals and early intervention with the juvenile justice
system which contribute to the school -to- prison pipeline. Behavioral, social,
and academic interventions are provided through restorative justice
programming and supportive counseling targeted at Roanoke City Public
Schools' most at -risk youth in grades six — eight. This Project provides
academic and behavioral support to adolescents in a supportive and enriching
environment with the ultimate goal of ensuring that school -aged youth "by-
PASS" early law enforcement involvement and juvenile courts.
Considerations:
Roanoke City Public Schools has actively been engaged in activities to address
the rates of school removals and associated law enforcement contacts. Across
Virginia, often students are rapidly referred to law enforcement and the juvenile
justice system with little or no process for interventions beforehand. This
occurs frequently for students with behavioral, psychological, and academic
challenges. The PASS Project seeks to divert juveniles from the juvenile justice
system through a process of interventions before disciplinary issues require
court or law enforcement attention.
Recommended Action:
Adopt a resolution accepting the juvenile justice and Delinquency Prevention
Title II Grant funding from the Virginia Department of Criminal justice Services
Grant # 16- A3230jjl 3 for the Positive Alternatives to School Suspensions (PASS)
Project.
Authorize the City Manager to execute any forms required by the Virginia
Department of Criminal Justice Services in order to accept these funds; such
documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate for
Federal grant funds of $73,408 and appropriate funding in the amount of
$73,408 into expenditure accounts to be established by the Director of Finance.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Jane Conlin, Director of Human and Social Services
Yolanda Conaway -Wood, Executive Director for Student
Services, Roanoke City Public Schools
James O'Hare, Youth Care Administrator
IN I I IF COUNCIL OF Tlil? CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40437 - 021616.
A RESOLUTION authorizing acceptance of the 2016 V -STOP Grant made to the City of
Roanoke by the V irginia Department ofCriminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
13E IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Service, the 2016 V -STOP Grant in the amount of
$28,193.00, with a required local match of $9,398.00, and an additional local match of $14,040.00,
making the total funding $51,631.00, to employ the Police Department's full -time non -sworn
Domestic Violence Specialist, as more particularly described in the City Council Agenda Report
dated February 16, 2016.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant, all
such documents to be approved as to form by the City Attorney,
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
R -V -STOP GRANT -2 -1fi.16 d.c
ATTEST:
City Clerk.
0
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40438 - 021616.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Police Department Domestic Violence Program Grant ( VSTOP), amending and
reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read
and provide as follows:
Appropriations
Regular Employee Salary
35-
640
- 3122
-1002
$ 35,965
ICMA Retirement
35-
640
- 3122
-1115
5,686
401h Health Savings
35-
640
- 3122
-1117
360
FICA
35-
640
- 3122
-1120
2,751
Medical Insurance
35-
640
- 3122
-1125
6,048
Dental Insurance
35-
640
- 3122
-1126
350
Life Insurance
35-
640
- 3122
-1130
471
Revenues
VSTOP Grant CY2016 - State
35-
640 -
3122 -3122
28,193
VSTOP Grant CY2016 - Local
35-
640 -
3122 -3123
23,438
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clzrk
f
CITY COUNCIL D. REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: 2016 Violence Against Women Act: V -STOP Grant
Background
The Department of Criminal Justice Services of the Commonwealth of Virginia
has awarded the Roanoke Police Department $28,193 in grant funding as part
of the Violence Against Women Act (V- STOP). The Roanoke Police Department
will use the award to fund its existing Domestic Violence Specialist position.
Unfortunately, the 2016 V -STOP grant, like the 2015, 2014, 2013 and 2012 V-
STOP grant awards, was 15% less than the 2011 grant award. To maintain
current salary and benefit levels for the position, the City of Roanoke will be
required to provide a total local match of $23,438.
The Domestic Violence Specialist is an essential employee who is tasked with
providing services to the victims of domestic violence. The Domestic Violence
Specialist investigates domestic violence offenses, ensures that victims receive
support services throughout their case, prepares cases for prosecution and
directs police department resources towards apprehending the most dangerous
offenders.
Recommended Action:
Accept the 2016 V -STOP Grant described above and authorize the City Manager
to execute the grant agreement and any related documents, all such documents
to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Grant fund for State grant funds of $28,193, transfer funding in the amount
of $23,438 from account 35- 300 - 9700 -5415 to provide the local match
funding, and appropriate total funding of $51,631 for salary and benefits into
accounts to be established by the Director of Finance in the Grant Fund.
A6�
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Barbara A. Dameron, Director of Finance
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40439 - 021616.
AN ORDINANCE appropriating funding from James Madison University for the
National Clean Diesel Funding Assistance program funded by the Environmental
Protection Agency, amending and reordaining certain sections of the 2015 -2016 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows.
Fleet Management Fund
Appropriations
Fleet Replacement
Transfer to Grant Fund
Grant Fund
Appropriations
Vehicular Equipment
Revenues
Vehicle Emission Reduction FY16 -JMU
Vehicle Emission Reduction FY16 -Local
17- 440 - 2642 -9010 ($ 56,233)
17- 250 - 9310 -9535 56,233
35- 440 - 5801 -9010 74,977
35- 440 - 5801 -5801 18,744
35- 440 - 5801 -5802 56,233
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST.
City lClerk. ��
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: EPA Clean Diesel Cost Share Grant Acceptance
Background
The Fleet Management Division, in partnership with Virginia Clean Cities and
James Madison University, has received approval of an application for funding
from the Environmental Protection Agency's National Clean Diesel Campaign.
This program will provide a twenty five percent matching contribution towards
the City of Roanoke's purchase of a propane powered box truck for use by the
Transportation Division. The City's share of funding amounts to $56,233.
Considerations:
Acceptance of this funding will increase the City of Roanoke's use of alternative
fuels, which will provide cost savings as well as environmental benefits.
Propane is a cleaner burning fuel than diesel which results in lower greenhouse
gas emissions. The cost per gallon of propane at present is .60 cents per gallon
as compared to diesel fuel at $1.97 per gallon. Propane fuel infrastructure is in
place at the Public Works Service Center to support the use of this vehicle.
Recommended Action:
Adopt the accompanying budget ordinance, appropriating revenue and
expenditure estimates in the amount of $18,744 into accounts established by
the Director of Finance in the Grant Fund. Transfer funding in the amount of
$556�6 ,2�233 from Fleet Management Fund - Fleet Replacement.
UVu
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Barbara A. Dameron, Director of Finance
Sherman Stovall, Assistant City Manager for Operations
Michael Shockley, Director of General Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40440 - 021616.
AN ORDINANCE to transfer funding from the Capital Improvement Reserve to
the Registrar's Office Tenant Upfit and Furniture, Fixtures, and Equipment (FIFE)
project, amending and reordaining certain sections of the 2015 -2016 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 08- 440 - 9466 -9003 $ 48,000
Appropriated from Contingency 08- 530 - 9575 -9220 (48,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ^ '
City Clerk.
0CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Relocation of General Registrar's Office and Appropriation of
Funding for Tenant Upfit and Furniture, Fixtures and
Equipment (FFE)
Background:
For the past several months, City Administration has been working with the City
Registrar, Andrew Cochran, on identified space needs. The current Registrar's
Office, located on the first floor of the Municipal Building - North, has
approximately 1,100 square feet of office space and 850 square feet of
equipment storage space. The Registrar also rents 700 square feet of off -site
storage space. The Registrar has identified the need for additional office space,
space for absentee voting, equipment storage space, and training /meeting
room space.
The City's Engineering Office developed a renovation plan for the office space
to meet the basic needs, including absentee voting; however, there is not
sufficient space to address identified needs for storage, training, and meeting
areas. Because of space constraints within the Municipal Building, the Registrar
began looking at options outside of the Municipal Building. After considering
several potential spaces, a vacant building at 317 Kimball Avenue, N.E., has
been identified as the preferred site. The building is centrally located, one
block east of the Wells Avenue /Williamson Road intersection, across the street
from Member One Credit Union, and has off - street parking. It is also on the bus
line.
Considerations
The Kimball Avenue space will allow the Registrar to better serve the citizens of
the City of Roanoke.
There is a tenant upfit cost of approximately $102,000. Additionally, a $48,000
funding need for furniture, fixtures, and equipment (FFE) has been identified.
Funding is available in capital project contingency for tenant upfit and FFE.
The cost of rent and other expenses is projected to be approximately $67,000
annually or $12 per square foot. Lease funding for the remainder of the fiscal
year will be provided through City Manager Contingency once the City takes
possession of the property.
Relocating the office of the General Registrar will require establishing a new
central absentee voting precinct. City Administration will present an ordinance
for this new precinct location in accordance with applicable provisions of State
Code for consideration by City Council.
Recommended Action:
Adopt the accompanying budget ordinance transferring funding in the amount
of $150,000 from Capital Project Contingency into an account established by
the Director of Finance for tenant upfit and FFE.
( -6 --- ( ----------------
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Barbara A. Dameron, Director of Finance
Sherman Stovall, Assistant City Manager for Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40441 - 021616,
AN ORDINANCE to appropriate funding from the Fleet Management Fund
Retained Earnings for the replacement of a ladder truck, amending and reordaining
certain sections of the 2015 -2016 Fleet Management Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Fleet Management Fund Appropriations be, and the same
are hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 17 -440- 2642 -9010 $ 978,000
Fund Balance
Retained Earnings- Available 17 -3348 (978,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT T:
CityClerk.
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Appropriation of Fleet Management Fund Retained Earnings for
Fleet Replacement
Background
Fleet Management, in conjunction with Fire /EMS, has created a replacement
plan for fire apparatus and equipment. The current plan has identified the need
to replace Ladder 2 in fiscal year 2017. However, this ladder truck has been out
of service intermittently during the current fiscal year and has become a priority
for replacement.
Fire /EMS has identified an appropriate replacement vehicle which is available
for delivery in March 2016. The estimated cost is $978,000.
Considerations:
Funding is available in Fleet retained earnings for the replacement of this ladder
truck. By purchasing this vehicle now, the City will save on price escalations
and repair expenditures for existing equipment.
Additionally, this provides Fire /EMS with the needed resources to maintain
service delivery times and reduce unneeded staff rotations based on equipment
availability.
Recommended Action:
Adopt the accompanying budget ordinance to appropriate funding in the
amount of $978,000 from Fleet Management Retained Earnings to Fleet
Equipment - Maintenance (Account 017-440-2642-9015).
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Michael B. Shockley, Director of General Services
Michael Cosby, Fleet Manager
1 '
IN '1'I IF COUNCIL, OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40442 - 021616.
A RESOLUTION authorizing the City Manager's issuance and execution of
additional amendments to the City's Contract with Mattern & Craig, Inc., for additional
professional services for the second year of the City's Transportation Structures
Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Contract, as amended.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to
issue and execute additional amendments as may be necessary to the City's Contract
with Mattem & Craig, Inc., in an amount not to exceed an additional $225,100,
including Amendment No. 6 in the amount of $200,100, for additional professional
services for the second year of the City's Transportation Structures Inspection Program
(2014- 2018), which includes providing deck condition assessment and bridge design
services of the Date Avenue Bridge over Tinker Creek and bridge design services for
the replacement of the Berkley Road Bridge over Tributary A to Glade Creek, all as
more £idly set forth in the City Council Agenda Report dated February 16, 2016.
2. The form of such Amendment No. 6 and any additional amendments
shall be approved by the City Attorney.
3. Amendment No. 6, and such additional amendments, shall provide
authorization for additions to the work, with an increase in the amount of the Contract,
and provide that the total amount of Amendment No. 6 and such other amendments will
not exceed an additional $225,100, all as set forth in the above mentioned City Council
Agenda Report.
4. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and onforcement of the Contract, as amended by Amendment No. 6 and any such
additional amendments. Such documents shall be approved as to form by the City
Attorney.
ATTEST:
4 �n
City Cier
R- Menem &CvigC,Wt UAmend,nenul- I5 -I6) 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Authorization to Amend Contract with Mattern & Craig, Inc. for
Transportation Structures Inspection Program 2014 -2018
Background:
The City of Roanoke has approximately 11 5 bridges, culverts, and tunnels and
15 overhead signs that require periodic professional engineering inspections
and reporting in accordance with all applicable federal, state, and City
guidelines to determine the current structural and safety status of such items
and if repair or replacement is required for any such items. The City entered
into a contract with Mattern & Craig, Inc. dated July 8, 2014, to provide
engineering services for proper inspections and reports to the City on 39 of the
bridge structures, as well as other related services (Contract). The Contract was
for a one -year period with the option of being extended for up to four
additional one -year periods. The Contract and Amendments No. 1 through No.
4 were issued for the first year services. By Resolution No. 40291-070615, City
Council authorized issuance and execution of Amendment No. 5 to the
Contract for additional professional services for the second year.
Considerations:
The City desires to exercise its option to have Vattern & Craig, Inc. provide
additional services as permitted under the Contract to include deck condition
assessment and bridge design services of the Dale Avenue Bridge over Tinker
Creek and bridge design services for the replacement of the Berkley Road
Bridge over Tributary A to Glade Creek. Mattern & Craig, Inc. has submitted a
proposal in the amount of $25,200 and $174,900 respectively for this work,
which is acceptable to City staff, for a proposed Amendment No. 6 in the total
amount of $200,100.
In addition to the above fee, other project expenses connected with the project
may involve encountering unexpected conditions that may necessitate Vattern
& Craig, Inc. providing services over and above those stipulated above.
Therefore, future amendments may be needed to the Contract to perform
additional services as the project develops. The total of such other
amendments is not expected to exceed an additional $25,000 over and above
the previously referenced $200,100, for total new contract amendments not to
exceed $225,100.
Funding for Amendment No. 6 is available in account 08 -530 -9469, Dale
Avenue over Tinker Creek Bridge Rehabilitation, and account 08-530 -9594,
Berkley Road over Glade Creek Bridge Renovation.
Council approval is required to amend the Contract.
Recommended Action:
Authorize the City Manager to execute additional amendments as described in
this Council Report, approved as to form by the City Attorney, to the Contract
in an amount not to exceed $225,100 for additional professional services,
including Amendment No. 6 for a total of $200,100 as set forth above.
Authorize the City Manager to take such actions and to execute such
documents as approved as to form by the City Attorney, as may be necessary to
provide for the implementation, administration, and enforcement of the
Contract, as amended by all such amendments.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
c
IN' I'll F COUNC11, OF If [F CfIY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40443 - 021616.
A RESOLUTION authorizing the City Manager's issuance and execution of Amendment
No. 4 to the City Contract with CONMED, INC., in an amount not to exceed $3,419,868.00 for
additional medical services for care of inmates housed at the City Jail; and authorizing the City
Manager to execute such amendment retroactive to July I, 2015.
BF. IT RESOLVED by the Council of the City of Roanoke that
The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in a form approved by the City Attorney, the
attached Amendment No. 4, substantially in the form attached hereto, retroactive to July 1, 2015,
in an amount not to exceed $3,419,868.00 for additional medical services for care of inmates
housed at the City Jail, all as more fully set forth in the City Council Agenda Report to this
Council dated February 16, 2016. The City entered into the original Contract with CONMED,
INC. on July I, 2010 (Contract).
2. The City Manager is further authorized to take such actions and execute such
other documents as may be necessary to provide for the implementation, administration, and
enforcement of Amendment No. 4 to the above mentioned Contract, as well as the Contract, as
amended. The form of any such additional documents shall be approved by the City Attorney.
ATT ST:
City Clerk
Reseluwien Aproving AnmidniemN.4- CONMED Conant Doe
C
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40444 - 021616.
AN ORDINANCE to increase the medical services expenditure for Roanoke
Jail Inmates, amending and reordaining certain sections of the 2015 -2016 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 01- 140 - 3310 -2010 $1,039,956
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Consider Approval of Amendment No. 4 to the Contract with
CONMED, INC. Retroactive to July 1, 2015 for providing medical
services to inmates housed in the City Jail.
Background:
CONMED, INC. ( "CONMED ") provides medical services to inmates housed in the City
of Roanoke's Jail. The contract with CONMED was set to expire on June 30, 2015.
However, CONMED and the Sheriff have been negotiating a new contract to begin
on February 1, 2016. The City Jail has incurred medical expenses of
$1,039,956.00 for the seven (7) months in which the parties operated under an
extension to original contract. The rates during the extension period were the
same as the original contract.
Considerations:
As previously noted, the Jail also contracts with CONMED, INC. to provide inmate
medical services for all inmates at the City Jail. While the parties negotiated a new
contract, the City Jail continued to incur medical cost for treatment of the inmates
housed in the City Jail. The cost for these medical services over the seven (7)
months during the contract extension is $1,039,956.00. The Sheriff has requested
a $1,039,956.00 increase in the contract with CONMED, INC. to cover the existing
charges due under the extension. The amount due will be paid out of the Sheriff's
fund for Fees from Professional Services, account no. JA2- 0341 -01- 140 - 3310 -2010.
Recommended Action:
Authorize the City Manager to execute Amendment No. 4 retroactive to July 1,
2015, as mentioned above, approved as to form by the City Attorney, to the City's
Contract with CONMED, INC. in an amount not to exceed $3,419,868.00 which is
an increase of $1,039,956.00.
Authorize the City Manager to take such actions and to execute such documents,
as may be necessary to provide for the implementation, administration, and
enforcement of Amendment No. 4 to the above - mentioned Contract with CONMED,
INC., as well as the Contract itself.
an pher P. Morrill l
City Manager
Distribution: Council Appointed Officers
Honorable Tim Allen, Sheriff
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Michael Shockley, Director of General Services and Sustainability
AMENDMENT NO. 4
This is Amendment No. 4 to Contract No. 86UHL6 dated July 1, 2010 that was extended through
January 31, 2016, between the City of Roanoke, Virginia, (City) and CONMED, INC. (Contractor).
The effective date of this Amendment is retroactively to August 1, 2015.
This Amendment amends the above Contract as follows:
1. Section 2. Contract Amount: Change:
The not to exceed amount set forth in Amendment No. 3 is hereby changed from
$2,379,912.00 to $3,419,868.00, an increase of $1,039,956.00, as approved by City
Council, by authorization by Resolution No. 39948- 051914. and such change is to be
effective retroactively to August 1, 2015.
Except as amended and /or modified above, all the terms and provisions of the above Contract, and any
prior amendments thereto, shall continue in full force and effect.
IN WITNESS WHEREOF, the parties agree to the above Amendment and hereby sign such Amendment
by their authorized representatives.
CITY OF ROANOKE:
By:
Christopher P. Morrill, City Manager /Date
Witness /Date
Appropriation and Availability of Funds
Required for this Contract Amendment
Certified
Director of Finance /Date
Account #:01 -140- 3310 -2010
City Attorney (Approved as to Form) /Date
CONMED, INC.
President/Vice President/Date
or Printed Name and Title
Attest/Witness /Date
City Attorney
(Approved as to Execution) /Date
Page 1 of 1
tip
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
To.: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -moil derkairoanokevng °v CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
February 18, 2016
Christy Straight
Regional Planner II
New River Valley Regional Commission
6580 Valley Center Drive
Suite 124
Radford, Virginia 24141
Dear Ms. Straight:
I am enclosing a copy of Ordinance No. 40445 - 021616 approving an Amended and
Restated New River Valley Commerce Park Participation and Revenue Sharing
Agreement (Restated Agreement); authorizing the Mayor and the City Clerk to execute
and attest, respectively, such Restated Agreement; authorizing the Mayor and /or the
City Manager to take such actions and execute such documents as necessary to
implement, administer, and enforce such Restated Agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, February 16, 2016; and is in full force and effect upon
its passage.
Sincerely,
rn
Stephanie M. Moo �nOI s
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Director of Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40445- 021616.
AN ORDINANCE approving an Amended and Restated New River Valley Commerce
Park Participation and Revenue Sharing Agreement (Restated Agreement); authorizing the
Mayor and the City Clerk to execute and attest, respectively, such Restated Agreement;
authorizing the Mayor and /or the City Manager to take such actions and execute such documents
as necessary to implement, administer, and enforce such Restated Agreement; and dispensing
with the second reading of this Ordinance by title.
WHEREAS, the City entered into the New River Valley Commerce Park Project
Participation Agreement - Initial Phase dated October 14, 1999 (Participation Agreement), which
was authorized by Ordinance No. 34498- 100499, adopted October 4, 1999, by which the City
became a participant in the New River Valley Commerce Park Project which was being
undertaken by Virginia's First Regional Industrial Facility Authority (Authority);
WHEREAS, by an Amendment to the Participation Agreement, authorized by Ordinance
No. 35542 - 090401, adopted September 4, 2001, the City and the other parties to the Participation
Agreement allowed the withdrawal of the County of Wythe, Virginia, from the Participation
Agreement and the New River Valley Commerce Park Project;
WHEREAS, by an Amendment to the Participation Agreement, authorized by Ordinance
No. 38812- 051710, adopted May 17, 2010, the City and the other participating member
jurisdictions, tlucugh the New River Valley Commerce Park Participation Committee and the
Authority determined it necessary to amend the Participation Agreement further to reflect
changes in the Commerce Park Project and to address other related provisions;
WHEREAS, participating member jurisdictions, through the New River Valley
Commerce Park Participation Committee and the Authority have determined that it is necessary
to amend the Participation Agreement further to reflect changes in the Commerce Park Project
and to address other related provisions, all as further set forth and outlined in the City Council
Agenda Report dated February 16, 2016, and the proposed Restated Agreement attached to such
report; and
WHEREAS, the Authority has requested the City to authorize such Restated Agreement
in order to address those items and matters set forth in such Restated Agreement.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the provisions of the Restated Agreement as set forth
in the City Council Agenda Report dated February 16, 2016, provided that such Restated
Agreement will be the same or substantially similar to the one attached to such report.
2. The Mayor and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, a Restated Agreement in a form substantially similar to the one
attached to the above mentioned City Council Agenda Report, such Restated Agreement to be
approved as to form by the City Attorney,
3. The Mayor and /or the City Manager are each authorized to take such actions and
execute such documents as necessary to implement, administer, and enforce such Restated
Agreement.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
AT EST: J`'o
r City CI rk. t(J
2
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Amended and Restated New River Valley Commerce Park
Participation and Revenue Sharing Agreement
Background:
In September, 1998, in order to promote economic development opportunities
at a multi - regional level, the City of Roanoke joined with fourteen other
jurisdictions in the Roanoke and New River Valley regions to form "Virginia's
First Regional Industrial Facility Authority" (Authority). The Authority was
formed in order to provide the framework for the planning, development and
implementation of specific economic development projects to benefit the
member jurisdictions.
One such project, The New River Valley Commerce Park (Commerce Park),
located adjacent to the New River Valley Airport in Pulaski County, was initiated
by twelve of the Authority's member jurisdictions through the execution of the
"New River Valley Commerce Park Project Participation Agreement - Initial Phase"
(Agreement), dated October 14, 1999. This Agreement established the initial
scope of the Commerce Park project, outlined the investment to be made into
the project by participating member jurisdictions and the Authority (through
the purchase of shares), and addressed future revenue sharing from the
Commerce Park to the participating member jurisdictions. The Agreement
was amended in 2001 in order to provide for the withdrawal of Wythe County
from the Agreement, and to provide for the purchase of Wythe County's shares
in the Commerce Park project by some of the remaining participating
jurisdictions.
The Agreement was further amended in 2010 to update the definition of the
Commerce Park's scope and future plans, to change how the Participation
Committee voting procedures were administered, to update the Commerce
Park's financing plan, and to update how future property tax revenues from the
Commerce Park were to be shared with all participating jurisdictions.
Considerations:
Since Commerce Park's inception, the City of Roanoke has controlled
approximately six percent (6%) of the shares in support of the original financing
of the Commerce Park. By comparison, Pulaski County, the host locality,
controls approximately forty -nine percent (49 %) of the shares, Ciles County
approximately twelve percent (12 %), Montgomery County eleven and one half
percent (11.5 %), and Roanoke County approximately six percent (6 %) of shares.
Participating member jurisdictions, through the New River Valley Commerce
Park Participation Committee and the Board of the Authority, have determined
that further maturation of the Commerce Park, including a recently completed
project, and consideration of future projects, necessitates further modifications
to the Agreement governing the management and oversight of the Commerce
Park. However, rather than further amend the Agreement as amended in 2001
and 2010, it was determined that it would be prudent to adopt an amended and
restated Agreement to accurately reflect the contexts, conditions, and business
practices of the Commerce Park as they are today and as they are anticipated
for the future.
The Amended and Restated New River Valley Commerce Park Participation and
Revenue Sharing Agreement (Restated Agreement) (Attachment 1) addresses
the following:
• Acknowledges prior agreements; however consolidates the Agreement
and all previous amendments into one new agreement thus simplifying
the understanding of how the Commerce Park is to be managed and
developed;
• Updates the comprehensive project description and definition of the
Commerce Park as they exist today, including the boundaries of the
Commerce Park project, and provides flexibility for project changes in the
future;
• Updates the current distribution of shares held by the member
jurisdictions;
• Modifies the current governance structure by dissolving the New River
Valley Commerce Park Participation Committee and thus streamlining the
decision making process while preserving the rights and responsibilities
of the member jurisdictions as originally intended;
• Clarifies member jurisdiction voting procedures;
• Updates the Commerce Park Financing Plan,
• Updates and broadens revenue sharing provisions for member
jurisdictions, and clarifies the revenue distribution process for member
jurisdictions from developments in the Commerce Park;
• Requires the execution of performance agreements with all future
industries or businesses locating in the Commerce Park; and,
• Clarifies that the relevant provisions of the Code of Virginia will govern
the process for the future withdrawal of any member jurisdictions.
The Restated Agreement does not change the extent or amount of the City
of Roanoke's original, ongoing, or future financial obligations to the
Commerce Park. Nor does the Restated Agreement change the City's
membership role, responsibilities, or voting privileges for the Commerce
Park project. The Restated Agreement was approved by the New River
Valley Commerce Park Participation Committee and by the Board of the
Authority on December 9, 2015. The Restated Agreement is now in the
process of being approved by the governing bodies of the eleven currently
participating jurisdictions.
Recommended Action:
Authorize the Mayor and City Clerk to execute and attest, respectively, The
Amended and Restated New River Valley Commerce Park Participation and
Revenue Sharing Agreement, in a form substantially similar to the one attached
hereto as Attachment 1, with the form of such Restated Agreement to be
approved by the City Attorney.
Authorize the Mayor and / or the City Manager to take such actions and execute
such documents as necessary to implement, administer, and enforce such
Restated Agreement, the form of all such documents to be approved by the City
Attorney.
Christopher P. Morrill
City Manager
Attachment
Distribution: Council Appointed Officers
Brian Townsend Assistant
City Manager for Community Development
Barbara A. Dameron, Director of Finance
Wayne Bowers, Director of Economic Development
AMENDED AND RESTATED
NEW RIVER VALLEY COMMERCE PARK
PARTICIPATION AND REVENUE SHARING AGREEMENT
THIS AMENDED AND RESTATED PARTICIPATION AND REVENUE SHARING
AGREEMENT ( "Agreement ") is dated this 9th day of December, 2015, between and among
Virginia's First Regional Industrial Facility Authority and the Participants defined below.
WITNESSETH:
WHEREAS, the undersigned governing bodies are each member localities of Virginia's First
Regional Industrial Facility Authority ( "Authority ") a body corporate, organized, and created
pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 Title 15.2 of the Code of
Virginia, 1950, as amended ( "Act ") and the Agreement Creating Virginia's First Regional Industrial
Facility Authority dated September I, 1998; and
WHEREAS, pursuant to the authority granted under the Act to enter into agreements for the
development of regional economic development projects the Authority and the County of Craig,
Virginia, the County of Giles, Virginia, the County of Montgomery, Virginia, the County of Pulaski,
Virginia, the County of Roanoke, Virginia, the County of Wylhe, Virginia, the County of Bland,
Virginia, the City of Radford, Virginia, the City of Roanoke, Virginia, the Town of Dublin, Virginia,
the Town of Pearisburg, Virginia, and the Town of Pulaski, Virginia ( "Original Participants ") each
entered into the New River Valley Commerce Park Project Participation Agreement — Initial Phase
dated as of October 14, 1999 ( "Participation Agreement ") for the development of the Commerce Park
Project; and
WHEREAS, the Original Participants financed the acquisition of the Commerce Park
Property and Initial Phase of the Commerce Park Project through the sale of shares which were
financed by the Original Participants ( "Financed Shares'); and
Iao��sme ooc i
WHEREAS, on August 8, 2001, the Participation Agreement was amended whereby County
of Wythe was allowed to sell its shares to the remaining participants and withdraw from the
Participation Agreement leaving the County of Craig, Virginia, the County of Giles, Virginia, the
County of Montgomery, Virginia, the County of Pulaski, Virginia, the County of Roanoke, Virginia,
the County of Bland, Virginia, the City of Radford, Virginia, the City of Roanoke, Virginia, the Town
of Dublin, Virginia, the Town of Pearisburg, Virginia, and the Town of Pulaski, Virginia as the
remaining participants ( "Participants "); and
WHEREAS, on December 31, 2010, the Participation Agreement was amended a second
time to expand the scope of the Project Description; amend the voting approval required to lease, use
or otherwise dispose of real or personal properly comprising the Commerce Park; amend the Finance
Plan; and amend the revenue sharing provisions; and
WHEREAS, pursuant to the Participation Agreement, the Commerce Park is undertaken in
the name of the Authority, but the Project Participation Committee has the sole responsibility for
decisions related to the construction, management, and overall implementation of the Commerce
Park; and
WHEREAS, the Participants are both members of the Project Participation Committee and
members of the Authority; and
WHEREAS, the Participation Agreement requires that the Authority approve the decisions of
the Committee, which needlessly duplicates and complicates management and oversight of the
Commerce Park; and
WHEREAS, the Participants as members of the Participation Committee and as members of
the Authority desire to dissolve the Committee and thereafter exercise their decision making
responsibilities for the Commerce Park, as Participant shareholders and as members of the Authority;
and
�wnxmooc I Page 2 of 12
WHEREAS, the Authority and Participants desire to amend and restate the Participation
Agreement to (1) expand the scope of the Project Description to include the overall management and
development of the Commerce Park; (2) dissolve the Project Participation Committee ( "Committee ");
(3) preserve the voting rights of the Participants as shareholders in the Commerce Park; (4) update the
Finance Plan for the Commerce Park; (5) amend the original share payments to include only the
payment of debt service; and (6) amend the Revenue Sharing provisions.
NOW THEREFORE, the Authority and Participants acknowledge and agree that the original
Commerce Park Project Participation Agreement and all subsequent Amendments thereto are hereby
superseded by this Amended and Restated Participation Agreement as of the date of its adoption.
I. COMMERCE PARK DESCRIPTION AND PURPOSE
The Project shall be known as the New River Valley Commerce Park ( "Commerce Park "),
which currently consists of approximately 973 acres located generally at VA -100 and Laboratory
Drive (Route 790) in Dublin, Virginia (depicted on Exhibit A attached hereto), and shall include the
management and development of the Commerce Park for the purpose of promoting economic and
workforce development as authorized pursuant to the Virginia Regional Industrial Facilities Act,
Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, and the Agreement Creating
Virginia's First Regional Industrial Facility Authority.
11. COMMERCE PARK UNDERTAKEN IN THE NAME OF THE AUTHORITY
The Authority shall hold title to and have the power to lease, use, sell, encumber, transfer, and
dispose of any real or personal property comprising the Commerce Park and may exercise all powers
vested to the Authority pursuant to Virginia Code § 15.2-6405 with respect to the Commerce Park,
upon approval of the Board of the Authority and Participants as set forth herein. Financing for the
Commerce Park shall be arranged in the name of the Authority but all loan obligations for the
The actual property making up the Commerce Park may change from time to time upon approval of the Authority and
Participants as set forth herein.
rA„ —occ t Page 3 of 12
Commerce Park shall be the sole responsibility of those Participants who agree to take on debt
through Project Agreements.
111. NEW RIVER VALLEY COMMERCE PARK PARTICIPATION COMMITTEE
The New River Valley Commerce Park Participation Committee is hereby dissolved. The
Authority assumes responsibility for all of the decisions related to the operation and development of
the Commerce Park, subject to approval of the Board of the Authority and the Participants'
Representatives as set forth in Section V herein.
IV. SHARES
There is no set number of authorized shares for the Commerce Park. The Authority may issue
shares upon approval of the Authority and Participants asset forth in Section V herein. There is only
one class of shares, the purchase of which may be financed or paid in full upon issuance. Each
Participant's ownership interest in the Park is determined by the total number of shares owned by the
Participant as a percentage of the total number of shares issued.
For the Financed Shares, the annual payment by Participants shall include only the amount
necessary for the payment of the annual debt service that was incurred for the purchase of land for the
Commerce Park (not including the Red Sun Farms funding debt), the financing costs, and all
expenses related to the debt. Upon payment in full of the debt, the Participants' annual payments for
the Financed Shares shall cease.
Payments for the Financed Shares are due to the Authority annually on or before September
30'x. Should any Participant fail or neglect to remit its share payment and such failure continues for
more than forty -five (45) days following written demand by the Authority, such failure shall be
considered a material breach of this Agreement and Participant shall forfeit all voting rights and
rights to revenue sharing until all money due and owed by the Participant, including, but not limited
to, reasonable attorneys' fees and collection costs incurred by the Authority, is paid in full. The
too.x <s voc t Page 4 of 12
Participant in default shall not be relieved of its portion of the Commerce Park debt and any request
to withdraw from the Authority shall be subject to Section X of this Agreement.
Participants may sell their shares to other Authority members subject to the approval of the
terms of the sale by the Participants and the Authority, which approval shall not be unreasonably
withheld. The Authority and each Participant acknowledges and agrees that it currently has an
ownership interest in the Commerce Park as set forth in Exhibit B.
V. VOTING
Each Participant shall appoint one of its representatives on the Board of the Authority to vote
its shares. Each share shall be entitled to one vote; however, Participants must vote all of their shares
as a block.
The Authority may not issue shares; incur debt; lease, sell, encumber, transfer, or dispose of
any real or personal property comprising the Commerce Park; spend or distribute Revenue except as
provided herein; or enter into any performance agreement or project agreement without an affirmative
vote of both a majority of the shares entitled to vote and an affirmative vole of two- thirds of the
Board Members of the Authority. In addition, no Participant may sell its shares without the approval
of a majority of the shares and majority vote of the Board Members of the Authority. All other
Commerce Park decisions may be made by a simple majority vote of the Board of the Authority.
V1. COMMERCE PARK FINANCING PLAN
The current Financing Plan for the Commerce Park is set forth in Exhibit C, which may be
amended from time to time. In addition, upon approval of the Board of the Authority, the Authority
may appropriate member dues from time to time to finance expenses related to the management,
operation, and development of the Commerce Park. All financed debt obligations for the Commerce
Park shall remain the responsibility of the Participants in the Commerce Park and not the Authority.
With the exception of Authority dues, no Participant or Authority member shall be responsible for
any monetary obligation or debt without its express consent. The Participants remain solely
Nonmcoo« i Page 5 of 12
responsible for discharging the Authority's debt obligations in respect to the Commerce Park as set
forth herein or in separate Project Agreements.
VIL COMMERCE PARK BUDGET
A proposed annual budget for the Commerce Park shall be developed by the Executive
Director each year as part of the Authority's annual budget for each fiscal year beginning the
following July I. The budget shall include all contemplated expenditures for operations, capital
expenses, project expenses, and debt service, and all anticipated revenues from taxes, grants, and
other sources. This annual budget shall be presented to the Participants and Board Members of the
Authority in time for amendment and adoption prior to July I of each year.
VIII. REVENUESHARING
Pulaski County agrees to designate the following taxes received by Pulaski County from all
business(es) and industy(ies) sited in the Commerce Park ( "Business ") as Revenue to be paid to the
Authorty and distributed as set forth herein.
Machinery and Tools Tax: Ninety -Five Percent (95 %) of the machinery and tools taxes
collected by Pulaski County for each Business located in the Commerce Park, shall be paid to the
Authority annually on or before December 31, in perpetuity, or until otherwise agreed to by the
parties. Pulaski County shall retain Five Percent (5 %) of the machinery and tools taxes collected. In
the event that the Machinery and Tools Tax is abolished by the General Assembly and replaced with
an alternate tax structure, the alternate lax revenue collected from each Business in the Commerce
Park shall be paid by Pulaski County to the Authority. Should the Machinery and Tools Tax not be
replaced with an alternate tax, the parties agree to consider and negotiate a substitute source of
Revenue to replace the Machinery and Tools Tax.
Business Personal Property and Real Estate Tax: Pulaski County agrees to remit to the
Authority a percentage of the business personal property and real estate taxes ( "Taxes ") collected
from each Business sited in the Commerce Park as Revenue for fifteen (15) years from lire due date
�comm�cooc Page 6 of 12
of each Business' first assessment. For years one (1) through nine (9), Pulaski County will pay the
Authority One Hundred Percent (100 %) of the Taxes collected for each Business. Far years ten (10)
through eleven (11), Pulaski County shall remit to the Authority Seventy -five Percent (75 %) of the
Taxes collected. For years twelve (12) through thirteen (13), Pulaski County shall remit to the
Authority 50% of the Taxes collected. Finally, for years fourteen (14) through fifteen (15), Pulaski
County shall remit Twenty-five Percent (250ro) of the Taxes collected. If during the fifteen (15) years
a Business leaves the Park and a new Business takes its place, the Taxes remitted shall he calculated
on the new Business for the years remaining in the original fifteen (15) year period ( at minimum)
according to the percentages noted above. However, the parties to this Agreement may negotiate an
alternative arrangement as appropriate.
Miscellaneous Revenue:
Miscellaneous Revenue includes, but is not necessarily limited lo, Commerce Park land
leases, business rent, land sale proceeds, revenue received from share purchases, and the discretionary
appropriation of Authority dues to the Commerce Park. In addition, the Authority may add a water
use surcharge of up to $1.00 per 1,000 gallons of water used by any Business in the Park.
Miscellaneous Revenue may be used by the Authority and Participants to benefit the Commerce Park
as negotiated in Project Agreements, in other financing arrangements, or in any lawful manner as
determined by the Authority and Participants.
Distribution of Revenue:
All Revenue received from Pulaski County shall be distributed by the Authority as follows:
Prior to any distribution of Revenue, the Authority shall retain One Percent (1 %) of all Revenue
collected by Pulaski County and paid to the Authority as an administrative fee. Next, Revenue
received by Pulaski County from each Business shall be used to pay off any debt incurred to facilitate
the siting of that Business in the Park as memorialized in a Project Agreement or some other
agreement (i.e. Red Sun Farms Grading Project Agreement). Any remaining Revenue may be
�wnwnsooc Page 7 of 12
distributed to Participants based upon each Participant's percentage of Commerce Park shares owned
or used for any other lawful purpose as approved by the Participants and Authority pursuant to
Section V herein.
Revenue Pavments Subject to Appropriation by Pulaski County: Notwithstanding the
foregoing, Pulaski County's agreement to remit the Revenue described herein to the Authority is a
moral obligation and not a legal debt of Pulaski County. The payment of the Revenue described
herein to the Authority is subject to annual appropriation by the Pulaski County Board of Supervisors.
IX. REQUIREMENTS FOR DEVELOPMENT OF THE COMMERCE PARK
All businesses locating in the Commerce Park shall execute a Performance Agreement with
the Authority subject to approval by the Authority and Participants as set forth in Section V. The
Performance Agreement may contain such terms and conditions as the parties agree. Each business
locating to the Commerce Park shall be responsible for meeting all applicable federal, state, and local
laws and the Commerce Park Restrictive Covenants, as may be amended, whether or not recorded in
the public records.
X. WITHDRAWAL OF PARTICIPANT
Participants in the Commerce Park may withdraw from the Authority only as set forth in
Virginia Code § 15.2 -6415 or as the remaining Participants and the Authority may unanimously
agree. The conditions of withdrawal must also be accepted by all secured debt and bondholders or
their representatives.
XI. LIMITATION OF LIABILITYIANNUAL APPROPRIATION
The Participants are solely responsible for discharging the Authority's obligations for the
Commerce Park. The Authority is not responsible for the financing and debts of the Commerce Park.
The revenue sharing, payments, and contributions to the Authority as set forth herein are specifically
authorized pursuant to Virginia Code §§ 15.2 -6406 and 15.2 -6407. In the event such code provisions
are held invalid so that payments and contributions hereunder may be considered a debt of a local
Page 8 of 12
government pursuant to Article VII, Section 10 of the Virginia Constitution, such payments and
contributions shall not be debt of such participating local government, but shall be subject to and
dependent upon annual appropriations being made from time to time by its governing body. Each
participating locality agrees that its chief administrative officer shall annually request, using his or her
best efforts, to secure the governing body's approval of such annual appropriations necessary to make
the payments and contributions required by this Agreement. No provision herein shall be construed as
a pledge of the full faith and credit of a participating local government.
X11. COMMERCE PARK RECORDS
All records of the Commerce Park shall be maintained with the records of Virginia's First
Regional Industrial Facility Authority in the designated administrative office within a participating
member locality.
XIII. AMENDMENT
This Agreement may be amended from time to time as the parties may agree, provided all
amendments shall be in writing and shall require the unanimous consent of all Participants and the
consent of the Authority.
XIV. SEVERABILITY
If any provision of this Agreement is held invalid by any court of compelentjurisdiction, such
holding shall not invalidate the remaining provisions herein.
XV. EXECUTION OF COUNTERPARTS
This Agreement may be executed in any number of counterparts each of which shall be an
original and together shall constitute but one and the same Agreement.
IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action, have
caused this Agreement to be executed, and their respective seals to be affixed hereto and attested by
their respective clerks or secretaries commencing this _ day of , 2016.
�a��wns ooc Page of 12
VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY
Attest: Approved as to Conn:
Secretary of the Attorney, VFRIFA Chairman Authority Board
Authority Board
COUNTY OF BLAND, VIRGINIA
Attest: Approved as to form.
Clerk, Board of Supervisors County Attorney Chairman, Board of Supervisors
COUNTY OF CRAIG, VIRGINIA
Attest: Approved as to form:
Clerk, Board of Supervisors County Attorney Chairman, Board of Supervisors
TOWN OF DUBLIN, VIRGINIA
Attest: Approved as to fom-
Clerk, Town Council Town Attorney Mayor
COUNTY OF GILES, VIRGINIA
Attest: Approved as to form.
Clerk, Board of Supervisors County Attorney Chairman, Board of Supervisors
�wuwcooc Page 10 of 12
COUNTY OF MONTGOMERY, VIRGINIA
Attest: Approved as to farm:
Clerk, Board of Supervisors County Attorney Chairman, Board of Supervisors
TOWN OF PEARISBURG, VIRGINIA
Attest: Approved as to form:
Clerk, Town Council Town Attorney Mayor
COUNTY OF PULASKI, VIRGINIA
Attest: Approved as to Corm:
Clerk, Board of Supervisors County Attorney Chairman, Board of Supervisors
TOWN OF PULASKI, VIRGINIA
Attest: Approved as to form:
Clerk, Town Council Town Attorney
CITY OF RADFORD, VIRGINIA
Attest: Approved as to form:
Clerk, City Council City Attorney
ix„sa +s ooc Page 11 of 12
Mayor
CITY OF ROANOKE, VIRGINIA
Attest: Approved as to forth:
Clerk, Gty Council City Attorney
COUNTY OF ROANOKE, VIRGINIA
Attest: Approved as to forth:
Clerk, Board of Supervisors County Attorney
Page 12 of 12
Chairman, Board of Suporvisors
Virginia's
First Regional
Industrial Facility
Authority
May 2016
Boundary Mao
ONRV Commerce
Park
NRV Airport
--
037 -1.1
/a 0365.3
036.3 -6
�r
037 -1 -21
076 -3 -5
036 -5-5
037.1.1
047-48 -10
047 -4e -11
d
047-46-4
eland County
Craig County
Giles County
Montgomery County
Pulski County
R .... ke County
Wythe County'
City of Radford
City of Roanoke
Town of Dublin
Town of Pearisbwg
Town of Pulaski
Stand County
Craig County
Giles County
Montgomery County
Pulskl County
Roanoke County
Wyche County•
City of Ra Word
City of Roanoke
Town 41 Dublin
Town of Peerisburg
Town of Pulaski
Virginia's First Regional Industrial Facility Authority
New River Valley Commerce Park
Shares and Owernship Percentage
Orlpnal
Steres(1999)
CPPA Amendment
Wonsian(2014)
1120111)
Excess Ours
Share Oflering
(1031)
N Shares
$ /Share
$Total Shares
g5hara
5 / Share
5TOtal Shares
#Shares
11 Star
$Total Shares
2.000.00
$
150000
195.53
$ 27S
$ 400.19
681.82
$ 40.00
5 2],2]27
2.00006
S EJS
$ 5.500.00
12500
$ 2J5
$ 3d375
000
$ 4000
$
10,932.00
$ 2J5
5 52,063.00
1,3]760
$ 2.]5
$ 3,]8831
999.96
5 40.00
$ 39,99853
18.93200
5 2.75
5 52.06300
1.37760
5 2]5
1 3,]88.21
0.00
$ 4000
5 -
60.907.00
$ 225
$ 167,494.25
4,609.80
5 2J5
$ 12,6]6.63
999.%
5 4000
5 39,998.53
10.000.00
$ 2.75
S 27,500.00
636.30
S 275
5 1]55.00
0.00
$ 4000
$ -
900000
$ 275
$ 24,75000
.9,ifl10W
$ 27S
$ (2475000)
0.00
$ d0.00
$ -
7.959.00
$ 275
S 21,962.50
50]_44
$ 275
$ 1.395.00
68182
$ 40.00
$ 27.272.73
10000.00
5 275
$ 2],500.00
000
5 275
S -
681.82
S 40.00
$ 2],2]2.]3
1.00600
$ 2.75
$ 2,]66,50
73.20
S 27S
S 201.]2
999.96
5 4000
5 39.998.53
2.00000
5 275
$ 5,500.00
14553
$ 275
5 400.14
68182
$ 40.00
$ ]7,2]273
],2]3.00
$ 2J5
5 20,000.5
0.00
S 275
S
681.82
5 4000
$ 2],2]273
150,000.00 0.00 Wyche shares 6,408.98
RSS Gradin
Anement(2014)
Gas One
Wonsian(2014)
nal Blvd ROW
SUrvey(2024)
TOTAL CURRENT
N Shares
$ /%are
$Total Shares
#Shares
$ /Share
$Total Shares
Shares
$ /share
STotal Shares
XSM1ares
%of Shares
000
$ 4000
5
000
$ 4000
$ -
$ 40.00
$
2.62].35
160%
000
S 40.00
$
000
$ 4000
5 -
$ 40.00
$
2.125110
000
5 40.00
$
000
5 4000
5 -
$ 4000
$ -
21,309.56
12.04%
000
5 4000
5 -
200
$ 4000
$
5 40.00
$
20.309.69
1197%
30,000.00
$ 4000
S 400,00000
1050000
$ 4000
$ 420,000.00
$ 40.00
T-
$ -
87,016]6
49.16%
000
5 40.00
S -
000
$ 4090
$ �
5 4000
5 -
10.638.30
6.01%
0.00
5 49.00
5 -
000
5 4000
S
ODD
$ 4009
5 �
0,700
000%
000
$ 40.00
$ -
DOD
5 4000
5 -
S 40 W
$ �
9,139.26
5.16%
O.00
$ 40,00
$
000
5 4090
S
0
$ 4000
S -
10,68182
f..03%
000
5 4000
$ -
DUO
S 4000
$ -
0
$ 4000
$ -
2,079.16
1.17%
000
$ 4000
$ -
000
5 4000
$ -
0
5 4000
DWI
$ -
2,827.35
1.60%
0.90
$ 40.00
$
000
$ 4000
$
0
5 4000
$ 400000
0,059.82
4.55%
SO.W0.00 10.500.00 100.00 177,009.99 100.00%.
Total distributed
Wyche County withdrew from the Commerce Park Participation Committee and sold their 9,000 shares to other members
Onvnat Shares +Amend #1(52,75/ ea) is basis for annual does
Updated 513.2015
c
CITY OF ROANOKE
P
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
'4 "
Roanoke, Virginia 24011 -1536
6
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail: elerk@roanoke...... CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA C WEBB, CIVIC
Assistant Deputy Cary Clerk
February 18, 2016
Thomas C. Gates
County Administrator
Roanoke County
Roanoke County Administration Center
P. O. Box 29800
Roanoke, Virginia 24018 -0798
Dear Mr. Gates:
I am enclosing a copy of Ordinance No. 40446- 021616 authorizing the City Manager to
enter into a regional agreement among and between the City of Roanoke, the County of
Roanoke, and the City of Salem to open a Regional Collision Reporting Center, upon
certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, February 16, 2016; and is in full force and effect upon
its passage.
,,Sincerely,
Stephanie M. Moon R Holds, MC C
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Management and Budget
Christopher C. Perkins, Chief of Police
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E -mail: clerk@',roanokcva.gov CECELIA F. MCCOY
City Clerk Deputy Cily Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
February 18, 2016
Kevin S. Boggess
City Manager
City of Salem
114 North Broad Street
Salem, Virginia 24153
Dear Mr. Boggess:
I am enclosing a copy of Ordinance No. 40446 - 021616 authorizing the City Manager to
enter into a regional agreement among and between the City of Roanoke, the County of
Roanoke, and the City of Salem to open a Regional Collision Reporting Center, upon
certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, February 16, 2016; and is in full force and effect upon
its passage.
Sincerely,
Stephanie M. Moon Reykolds, I MM
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Management and Budget
Christopher C. Perkins, Chief of Police
I I t,
IN TI II. COUNCIL OF TI Ili CITY OF ROANOKF, VIRGINIA
The 16th day of February, 2016.
No. 40446- 021616.
AN ORDINANCIS authorizing the City Manager to enter into a regional agreementamong
and between the City of Roanoke, the County of Roanoke, and the City of Salem to open a Regional
Collision Reporting Center, upon certain terms and conditions, and dispensing with the second
reading of this Ordinance by title.
BF. I'f ORDAINED by the Council of the City of Roanoke that:
The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in a form approved by the City Attorney, a regional
agreement among and between the City of Roanoke, the County of Roanoke, and the City of Salem,
jurisdictions to open a Regional Collision Reporting Center upon such terms and conditions, and as
are more particularly described in the City Council Agenda Report dated February 16, 2016.
2. Pursuant to Section 12, Roanoke City Charter, the second reading of this Ordinance
by title is hereby dispensed with.
O- A tit it) rize Agreemurt i, Collision Cent« 2 16.16 doe
ATTEST:
City Clerk.
�-
City Lerk.-
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: Regional Collision Reporting Center
Background
The City of Roanoke, Roanoke County, and the City of Salem are partnering
together to become the first jurisdictions in the United States to open a
Regional Collision Reporting Center. Pursuant to the approval of this
agreement, Accident Support Services International will open a Regional
Collision Reporting Center in ajointly agreed upon location to provide collision
reporting services to citizens with in the Roanoke Valley. Roanoke County is
scheduled to approve the regional agreement at their next regularly scheduled
board meeting on February 23, 2016. The City of Salem has yet to schedule
approval of the agreement, however their City Council has been briefed on the
issue at a work session.
The Regional Collision Reporting Center will handle crash reporting, insurance
company notification and insurance estimation on the majority of vehicular
crashes that occur in the Roanoke Valley. The Regional Collision Reporting
Center will handle only property damage claims. The Center will not settle or
seek to resolve personal injury claims. Law enforcement agencies in the
Roanoke Valley will still respond to crash locations to provide traffic safety and
assist citizens involved in crashes. Referral to the Collision Reporting Center
will be voluntary. Law enforcement agencies will still investigate all crashes that
involve criminal activity, hazardous materials, and /or extenuating /unusual
circumstances.
Collision Reporting Centers are funded solely by insurance providers and result
in significant cost savings to those insurance providers by reducing overhead
and fraud. There will be no cost to the participating jurisdictions involved with
Regional Collision Reporting Centers.
Citizens will benefit from the establishment of the Regional Collision Reporting
Center because they will receive professional streamlined customer friendly
services and will only be required to travel to a single location to report a crash
to their insurance company. Law enforcement agencies will benefit by a
reduction in staffing commitments to these types of crashes, providing more
time for active community based policing.
Recommended Action:
Approve the Regional Collision Reporting Center Agreement and authorize the
City Manager to execute the agreement in a form substantially similar to that
which is attached to this report, and any related documents, all such documents
to be approved as to form by the City Attorney.
R(e-iii.-M--0-R--R-I-L-L--
City Manager
Attachment
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
ROANOKE VALLEY REGIONAL
COLLISION REPORTING CENTER AGREEMENT
THIS AGREEMENT is made and entered into on this day of
2016, by and between the City of Roanoke, ( "Roanoke City "); the County of Roanoke,
( "Roanoke County "); and the City of Salem, ( "Salem "), each of which is a political subdivision
or municipality of the Commonwealth of Virginia (the "Participating Localities "), and Roanoke
Accident Support Services Ltd., a corporation organized under the laws of Virginia ( "RASS ").
WITNESSETH:
WHEREAS, §46.2 -373 of the Code of Virginia requires every law- enforcement officer
who in the course of duty investigates a motor vehicle accident resulting in injury to or death of
any person or total property damage to an apparent extent of $1,500 or more to forward a written
report of the accident to the Department of Motor Vehicles within twenty -four hours after
completing the investigation; and
WHEREAS, the governing bodies of Roanoke City, Roanoke County, and Salem have
determined that it is in the best interest of their three jurisdictions to enter into an agreement with
RASS to operate a Regional Collision Reporting Center ( "Center" or "Reporting Center ") to act
as a clearing house for reporting on all such accidents that occur within the three jurisdictions;
and
WHEREAS, the Participating Localities are authorized to enter into this joint Agreement
pursuant to §15.2 -1300 of the Code of Virginia; and
NOW, THEREFORE, the City Council for the City of Roanoke, the Board of Supervisors
of the County of Roanoke and the City Council for the City of Salem, Virginia, in consideration
of the mutual obligations and mutual benefits accruing to their respective localities from this
Agreement, have agreed upon the terms of a contract among themselves, and with BASS, which
are as follows:
ARTICLE 1. SERVICES
Sec. 1 -1. RASS shall cooperate with the police officers of the Participating Localities in
the discharge of their motor vehicle accident investigations and reporting mandates as required
by the Code of Virginia.
Sec. 1 -2. The Participating Localities agree to provide to RASS in printed or in
electronic form all information relevant to RASS's lawful activities relating to motor vehicle
accidents within their jurisdictions. RASS understands that the Participating Localities are
obligated to disclose and provide public documents in accordance with the Virginia Freedom of
Information Act. The Participating Localities shall allow RASS access to their records
management systems in order to transmit completed reports to appropriate agencies.
Sec. 1 -3. Obligation of RASS Regarding the Center. The location or relocation of any
Reporting Center or a second Reporting Center must be approved by the Executive Committee.
During the term of this Agreement RASS shall:
a. provide all the equipment and staff necessary to provide accident reporting
�oo,usaooa �
services to customers at no cost to the Participating Localities at a Reporting
Center selected, operated and maintained by RASS;
b. pay all applicable taxes, including any Sales Tax, if applicable, rates,
duties, levies, assessments and impositions whatsoever, whether county,
municipal, State or otherwise levied, charged or assessed;
c. pay all applicable business taxes, if any, in respect of the business carried on
by RASS;
d. comply with all federal, state, county and municipal laws, by -laws, rules and
regulations affecting the Center;
e. ensure that the Center is fully functional from 10:00 a.m. to 6:00 p.m.
Monday through Friday of each week during the term of this Agreement, except
for legal holidays, and that the determination of further days and times of
operation be the discretion RASS.
f. ensure that employees of RASS, while on duty at the Center, wear a
uniform of a style to be approved by the Executive Committee, or an
identification tag that indicates the name of the employee and the name of
RASS;
g. ensure that employees RASS act in a courteous and professional manner and
maintain a neat and tidy appearance when providing services at the Center;
h. ensure that all interior and exterior signage installed or in use at the Center is
approved by the Executive Committee prior to installation or use; and
i. operate the Center at no cost to the Participating Localities.
Sec. 1 -4 Obligation of RASS Regarding Collision Reporting Services During the term of this
Agreement RASS shall:
a) provide only accident reporting services and information processing services at the Center
and shall not allow any other services to be provided on the premises of the Center;
b) only offer or make available to a customer of the Center the names of companies, groups, or
individuals that are recommended by the insurance company of the customer, provided that
RASS is not prohibited from contacting, on behalf of the customer, companies, groups or
individuals that are recommended by such insurance company;
c) respect the right of the customers of the Center to choose to avail or not avail themselves
of any or all of the services of RASS provided on behalf of an insurance company and shall
not, at any time, use unlawful or misleading information or tactics or pressure a customer, in
order to convince the customer to use any of the offered services;
100115369 00CX
d) comply with all applicable requirements set forth in Virginia Code §38.2 -510 and inform all
customers that they have the right to seek repairs from their own repair shop, not just those
facilities recommended by their insurance carrier.
e) post signage, the content and location which shall be approved by the Executive
Committee, advising customers of the Center of their right of choice regarding services offered
by RASS on behalf of an insurance company and the independence of the services provided
from that of the Participating Localities;
f) be permitted to offer advice and assistance to a customer of the Center respecting matters
arising from the incident being reported, but shall provide such advice and assistance only in
accordance with the policy requirements of the insurance company of the customer and any
other legal restrictions or requirements;
g) not permit the display of advertising for any commercial vendors at the Center, but the
foregoing shall not be construed to restrict the availability of materials provided by any
governmental authority or the insurance industry or the advertising of the services provided by
RASS on behalf of insurance companies;
h) not permit commercial vendors to operate at the Center, but the foregoing shall not be
construed to restrict the representation of an insurance company at the Center or the provision of
services which an insurance company has purchased, and nothing in this Agreement shall be
construed to prevent an insurance company from recommending the use of specific vendors
which have been approved by the insurance company;
i) ensure that the operating name of RASS shall not be a name that is likely to lead a person to
reasonably believe RASS is an agency of the Participating Localities;
j) report, in writing, monthly during the Pilot period and quarterly thereafter, to the
Participating Localities on the activity of the Center during the preceding reporting period,
which report shall include, but not to be limited to, information respecting the number of
persons which have used the services of the Center, the range and type of services offered
by the Center, the number and type of complaints received about service at the Center and any
action taken in response to such complaints;
k) notify the Participating Localities in writing of any oral or written complaints received
from members of the public and customers of the Center ( "Customer Complaints "), about the
operation or services of the Center within seventy -two hours of receipt of the complaint,
each such notice to be accompanied by a copy of any materials submitted by the
complainant;
1) attempt, in good faith, to resolve the matter giving rise to the Customer Complaint involving a
property loss claim in accordance with any procedure for complaint resolution established by
the Participating Localities, and resolve the matter giving rise to the Customer Complaint to
the satisfaction of the Participating Localities;
m) RASS will not attempt to resolve and/or settle any personal injury claims;
mmzsssaooc 1 3
n) use any information, reports, data or material supplied by the Participating Localities
only in accordance with the law or any restrictions imposed from time -to -time by any one of
the Participating Localities on such use; however it is understood by the parties that any such
restrictions will not prevent RASS from disclosing such information to insurance companies that
is otherwise allowed by law.
Sec. I -5 Conflict of Interests Obligations of RASS During the term of this Agreement RASS
shall not:
a) operate or have any direct or indirect interest in or control over any
automobile body repair shop or automobile rental facility and shall
ensure that no director, officer or employee of RASS or any of its affiliated
companies operates or has any direct or indirect interest in or control over
any automobile body repair shop or automobile rental facility;
b) employ, or be wholly or partly owned by, an officer or employee of a police
department, or any other municipal or state officer or employee, an officer
or employee of an insurance company or an officer or employee of an
automobile body repair shop or automobile rental facility; and
c) replace any officers or directors of RASS, or add any additional officers or
directors, without the prior written permission of the Executive Committee.
Nothing in this Agreement shall be deemed to prevent or hinder RASS from being compensated
by insurance companies in connection with RASS's operation of the Center.
ARTICLE II. OPERATIONAL AND FISCAL MATTERS
Sec. 2 -1. Participating Localities. The Participating Localities to this Agreement are the
City of Roanoke, the County of Roanoke and the City of Salem.
Sec.2 -2. Executive Committee. The Executive Committee shall serve as an advisory
board to RASS for the Regional Collision Center. The Executive Committee shall consist of the
Chiefs of Police of the Participating Localities, or their designees, and a non - voting member
selected by RASS.
Sec. 2 -7. Indemnification and Insurance. Each Participating Locality will maintain its
own workers' compensation and public official's liability insurance coverage, and will retain its
full legal responsibility for injuries or property damage arising from its employees' use of the
Regional Collision Center ( "Retained Liability"). Nothing in this agreement shall be interpreted
as an assumption of joint and several liability, a waiver of sovereign, governmental, or qualified
immunity, or as an indemnification of any Participating Locality, by any of the others. Except
with respect to Retained Liability, RASS shall at all times indemnify and save harmless the
Participating Localities, and all their officers, employees, agents and representatives of and
from any and all manner of claims, demands, losses, costs, charges, actions and other
proceedings whatsoever, made or brought against, suffered by or imposed, on either or both
mop =s363 00<. �
of them in respect of any loss, damage or injury (including fatal injury) to any person or
property directly or indirectly arising out of, resulting from or sustained as a result of RASS's
willful wrongdoing or negligent occupation, use or operation ofthe Center.
ARTICLE 111. OPERATIONS AND DISPUTE RESOLUTION
Sec. 3 -1. Term. The term of this Agreement shall commence on June 1, 2016 and shall
terminate on November 30, 2017, for an l8 month Pilot Project. Upon the approval of all parties
to this agreement, the Term of this Agreement may be extended to terminate on November 30,
2021, unless sooner terminated or further extended as provided herein. If such extension occurs,
as of each five (5) year anniversary date of November 30, 2021, the term of this Agreement shall
automatically be extended for two additional five (5) year terms beyond the then existing date of
termination, unless one or more of the Participating Localities chooses to withdraw from this
Agreement in accordance with the process outlined Article IV.
Sec. 3 -2. Operator. The day to day operation of the Center shall be performed by the
vendor chosen to manage the Regional Collision Center on behalf of the Participating Localities.
The Participating Localities have determined that the sole source available to provide these
services in the United States is RASS.
Sec. 3 -3. Executive Committee. The oversight of this Agreement regarding the location
and operation of the Center shall be the responsibility of an Executive Committee as set forth
herein. The composition and purposes of the Executive Committee are as follows:
(1) Each Participating Locality shall appoint a member of the Executive Committee, and
RASS shall provide one non - voting member for the Executive Committee.
(2) The Executive Committee will meet at least quarterly, once the Center is established
and becomes operational. Special meetings may be called by any two members by actual notice
delivered to all members at least 48 hours prior to the meeting date, or may be held at any time
upon attendance at meetings by all members.
(3) A quorum necessary to take action at any meeting shall be two (2) members, or their
officially- appointed designees. A majority vote of the members in attendance shall decide any
issue presented unless otherwise set forth in this Agreement.
(4) The members of the Executive Committee shall elect a chair and secretary from its
members to serve for two years.
(5) The meetings of the Executive Committee shall be conducted pursuant to the
parliamentary procedures as set forth in "Roberts Rules of Order."
ARTICLE IV. WITHDRAWAL AND /OR TERMINATION.
Sec. 4 -1. Withdrawal. Any Participating Locality under this Agreement may withdraw
and terminate such locality's participation in the Roanoke Valley Regional Collision Reporting
Center Agreement by having its Chief Executive Officer deliver that locality's intent to withdraw
by U.S. certified mail return receipt requested a formal written notice to the Chief Executive
Officer of the other Participating Localities at least six (6) months prior to that localities
anticipated date of withdrawal. The purpose of this notice requirement is to give the
nonwithdrawing party or parties at least six (6) months' notice of the withdrawing locality's
wog% :363 00�, 1 5
decision to no longer participate in the Executive Committee and Agreement.
Sec. 4 -2. Responsibility of Compliance. Any Participating Locality who gives a notice
of withdrawal shall be responsible for complying with such Agreement until the effective date of
the withdrawal notice as referred to in Section 5 -1 above.
Sec. 4 -3. Future Operation of Regional Collision Reporting Center. Upon receipt of a
notification of withdrawal, the nonwithdrawing localities, in their sole discretion, may continue
their participation in the operations of the Center with such modifications as they deemed
appropriate.
Sec. 4 -4. Cooperation upon Withdrawal. The withdrawing locality shall cooperate with
the nonwithdrawing localities in order to provide for a smooth transition of operations of the
Center, including, but not limited to, executing any documents and /or providing any information
the nonwithdrawing localities may reasonably request.
Sec. 4 -5 Termination. The Participating Localities may terminate this agreement with
RASS upon three (3) month's written notice to PASS in the event that:
a) legal requirements, in the Participating Localities' sole opinion,
prohibit any Participating Locality from continuing its participation in
the Center; or
b) RASS makes an assignment for the benefit of creditors, or
becomes insolvent or commits an act of bankruptcy as defined by the
Bankruptcy Code (U.S.IIUSC), or if BASS is subject to
voluntary or compulsory liquidation or winding -up, or if the Center
becomes abandoned.
The Participating Localities may terminate this Agreement following 30 days' written
notice to RASS from any of the Chiefs of Police that RASS has breached any of the provisions
of this Agreement; provided however, that RASS shall have the opportunity to correct the
situation giving rise to the breach to the satisfaction of the Chief of Police within the 30 day
notice period.
Either the Participating Localities or RASS may terminate this Agreement on s i x ( 6)
months' written notice to the other party, during which time RASS shall continue to operate the
Center in accordance with the terms and conditions of this Agreement, provided however that
the Participating Localities shall not terminate the Agreement under this subparagraph:
a) for the sole purpose of entering into an arrangement or agreement with another
person to operate a reporting center; and/or
b) for the sole purpose of entering into an arrangement or agreement with another
person to sell information to third parties; and/or
c) to operate an information vending service; and /or
0011 s'..111 6
d) to operate a business which uses the information contained in the accident reporting
computing records and produces reports which can be sold to third parties.
ARTICLE V. MISCELLANEOUS
Sec. 5 -1. Effective Date. The effective date of this agreement shall be January 1, 2016.
Sec. 5 -2. Notices. Notices hereunder shall be sent by certified mail to the respective
parties to the following officers or their successors:
Thomas C. Gates, County Administrator
COUNTY OF ROANOKE, VIRGINIA
5204 Bernard Drive
Roanoke, Virginia 24018
Christopher P. Morrill, City Manager
CITY OF ROANOKE, VIRGINIA
P.O. Box 58
Roanoke, Virginia 24402
Kevin S. Boggess, City Manager
CITY OF SALEM, VIRGINIA
114 North Broad Street
Salem, Virginia 24153
ROANOKE ACCIDENT SUPPORT SERVICES LTD.
Steve Sanderson
111 Toryork Drive
Toronto, Ontario
M9L 1X9
Sec. 5 -3. Captions and Headings. The section captions and headings are for convenience
and reference purposes only and shall not affect in any way the meaning or interpretation of this
Agreement.
Sec. 5 -4. Counterpart Copies. This Agreement may be executed in any number of
counterpart copies, each of which shall be deemed an original, but which together shall constitute
a single instrument.
Sec. 5 -5. Severability. The invalidity, illegality or unenforeeability of any provision of
this Agreement as determined by a court of competent jurisdiction shall in no way affect the
validity, legality or enforceability of any other provision hereof.
Sec. 5 -6. Waiver. No failure of any party to insist on strict observance of any provision
of this Agreement, and no custom or practice of the parties at variance with the terms hereof,
shall be deemed a waiver of any provision of this Agreement in any instance.
Sec. 5 -7. Governing Law. This Agreement shall be governed by and construed in
.........." I
accordance with the laws of the Commonwealth of Virginia.
Sec. 5 -8 Mandatory Virginia Public Procurement Provisions:
During the term of this Contract, RASS agrees as follows:
A. Pursuant to Virginia Code § 2.2- 4311.1, RASS does not, and shall not during the
performance of this Contract for goods and services in the Commonwealth,
knowingly employ an unauthorized alien as defined in the Federal Immigration
Reform and Control Act of 1986.
B. Pursuant to Virginia Code § 2.2- 4311.2, BASS shall be authorized to transact
business in the Commonwealth as a domestic or foreign business entity if so
required by Title 13.1 or Title 50 of the Code of Virginia (1950), as amended, or
as otherwise provided by law. RASS shall not allow its existence to lapse or its
certificate of authority to be revoked or cancelled at any time during the term of
this contract. The Participating Localities may void this Contract if RASS fails to
remain in compliance with the provisions of this section.
Sec. 5 -9. Entire Agreement. This Agreement constitute the full agreement among the
parties. This agreement may only be amended in writing by written amendment.
IN WITNESS WHEREOF the governing bodies of each locality listed below has duly
authorized this Agreement to be signed on their behalf, by that locality's Chief Executive
Officer, and BASS has caused this Agreement to be signed on its behalf by its duly authorized
officer.
CITY OF ROANOKE, VIRGINIA
Attest:
Clerk
Christopher P. Morrill, City Manager
Approved as to form:
M
(ooizs311 o.0
City Attorney
Attest:
Clerk
Attest:
0111116111 d I
COUNTY OF ROANOKE, VIRGINIA
By: (S
Approved as to form:
By:
County Attorney
CITY OF SALEM, VIRGINIA
By: (�
Approved as to form
0
City Attorney
ROANOKE ACCIDENT SUPPORT
SERVICES LTD.
By:
Steven A. Sanderson, President
CITY OF ROANOKE
OFFICE. OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
%' Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC Email clerk@roanokeva.gov CECELIA F. MCCOY
City Clerk Deputy City Clerk
CEC'ELIA T. WEBB, CMC
AWa.ut Deputy City Clerk
February 18, 2016
Cindy Poulton, Clerk
Roanoke City School Board
40 Douglass Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 40447 - 021616 to appropriate funding
from the Federal Government and the Commonwealth grants and the Schools General
Fund for various educational programs, amending and reordaining certain sections of
the 2015 -2016 School Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, February 16; and is in full force and effect upon its
passage.
Sincerely,
S�•�
Stephanie M. Moon Rey olds
City Clerk
Enclosure
PC: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass
Avenue, N. W., Roanoke, Virginia 24012
P. Steve Barnett, Assistant Superintendent for Operations, Roanoke City Public
Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012
Kathleen M. Jackson, Chief Financial Officer, Roanoke City Public Schools, 40
Douglass Avenue, N. W., Roanoke, Virginia 24012
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 2016.
No. 40447- 021616.
AN ORDINANCE to appropriate funding from the Federal Government and the
Commonwealth grants and the Schools General Fund for various educational programs, amending
and reordaining certain sections of the 2015 -2016 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2015 -2016 School Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Prof Other Prof Services
Tech Software /On Line Content
Nan -Capt Tech Hardware
Tech Infrastructure Additions
Capital Outlay Additions
Personal Services
Professional Dev. Supplements
Revenues
Local Match
Federal Grant Receipts
Federal Grant Receipts
State Grant Receipts
302-2 80-E RTE-0000-0000-68200-43313-2-01
$ 400,638
302-280-E RTE-0000-0000-682 00-46640-2-01
194,565
302 - 280 -ERTE- 0000 -0000- 68200- 46650 -2 -01
4,162
302- 280 - ERTE -0000- 0000- 68200- 48220 -2 -01
1,315,991
302 - 280 -ERTE- 0000 -0000- 68200- 48821 -2 -01
13,752
302 - 110- 0000- 0000 -132J- 61100- 41121 -3 -01
424
302 -210- 3300 - 0000 -362K- 62140- 41129 -9 -01
5,173
302 - 280 - ERTE -0000- 1000 - 00000- 72000 -9 -00 $ 251,622
302 - 280 -ERTE- 0000 -0000- 68200- 38515 -9 -00 1,677,486
302 - 000 -0000- 0000 -132J- 00000- 38010 -0 -00 424
302 - 000 -0000- 0000 -362K- 00000- 32291 -0 -00 5,173
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATT T:
City Clerk.
(F�
E.;TY CLELi4:'ti�. F _Fi 1t1 Fhlb.i�`✓ =4 ���
ROANOKE CITY
PUBLIC SCHOOLS
February 16, 2016
school Board
Suzanne P. Moore
Chairman
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Lori E. Vaught
Roanoke, VA 24011
Vice Chairman
Mark K. Cathey
Dear Members of Council:
William B. Hopkins, Jr.
Annette Lewis
As a result of official School Board action on Tuesday, February 9,
Laura D. Rottenborn
2016, the Board respectfully requests that City Council approve the
Dick Willis
following appropriation requests:
Dr. Rita D. Bishop
New Appropriation Award
Superintendent
Universal Service Schools and Libraries, E -rate Program
Cindy H. Poulton
2015 -2016 $1,929,108.65
Clerk of the Board
Revised Appropriations Additional Award
Title I, Part A Improving Basic Programs 2014 -2015 $424.18
New Teacher Mentor Program 2015 -2016 $5,172.97
On behalf of the School Board, thank you for your consideration.
Sincerely,
Cindy H. Poulton
Clerk
pc: Dan Callaghan Rita D. Bishop
Chris Morrill Kathleen Jackson
Barbara Dameron Acquenatta Harris (w /details)
Suzanne P. Moore
www.rcps.info p: 540.853.2381 L 540.853.2951 P.O. Box 13145 Roanoke VA 24031
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 16, 2016
Subject: School Board Appropriation Request
Background:
As the result of official School Board action at its February 9, 2016 meeting, the Board respectfully
requested that City Council appropriate funding as outlined in this report.
The Universal Service Schools and Libraries, E -rate Program 2015 -16 grant of $1,929,109 provides
funds to help ensure that schools and libraries can obtain high -speed internet access and
telecommunications at affordable rates. This program will be fully reimbursed by federal and local
match funds. The grant period will end September 30, 2016.
The Title I, Part A Improving Basic Programs 2014-2015 grant of $424 provides financial assistance
for high numbers or percentages of children from low- income families to help ensure that all
children meet state academic content and achievement standards. This is a revision to the original
award allocation, will be reimbursed by federal funds and will end September 30, 2016. This is a
continuing program.
The New Teacher Mentor Program 2015-2016 grant of $5,173 provides funding to support the
school division in enhancing its mentor teacher program. Funding is provided based on the number
of teachers with zero years of teaching experience. This is a revision to the original award
allocation, will be reimbursed by state funds and will end June 30, 2016. This is a continuing
program.
Recommended Action:
We recommend that Council concur with this report of the School Board and adopt the attached
budget ordinance to establish revenue estimates and to appropriate funding as outlined.
r
Barbara A. Dameron
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
P. Steve Barnett, Assistant Superintendent for Operations, RCPS
Kathleen M. Jackson, Chief Financial Officer, RCPS
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mull: elerkQn ronnakeve.gov
February 18, 2016
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Coach Frank Beamer
1700 Mountainside Drive
Blacksburg, Virginia 24060
Dear Coach Beamer:
I am enclosing a copy of Resolution No. 40448- 021616 paying tribute to you on the
occasion of your retirement as head football coach at Virginia Tech following the
completion of your 290 season of Hokie football.
On behalf of the Mayor and Members of Roanoke City Council, I wish to extend its best
wishes to you and your wife for a healthy, happy retirement and much success in your
future endeavors.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, February 16, 2016.
Sincerely,
Stephanie M Moon R . ynolds, C
City Clerk
Enclosure
Cam% 'A"Oh l olt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1016.
No. 40448 - 021616.
A RESOLUTION saluting the career and contributions of Coach Frank Benner on
the occasion of his retirement.
WHEREAS, Frank Reamer announced his retirement as head football coach at
Virginia Tech following the completion of his 29th season as head coach of Hokie football;
WHEREAS, Coach Beamer completed his career at Virginia Tech by leading his
Hokies to victory in the 2015 Independence Bowl against the University of Tulsa, the 23rd
consecutive bawl gwne appearance by the Virginia Tech football ham;
WHEREAS, as head coach at Virginia Tech, Coach Beamer amassed an overall record
of 238 victories, 111 losses, and 2 ties as he led the Virginia Tech program into national
prominence and perennial national rankings;
WHEREAS, as head coach at Virginia Tech, Coach Beamer led his Hakies to four
ACC Conference Championships, three Big East Conference Championships, and one
appearance in the national championship game;
WHEREAS, Coach Beamer amassed 280 victories over his 35 year career as a head
coach and earned eight national coach ofthe year awards during his distinguished career;
WHEREAS, Coach Beamer was an innovative inspirational leader, introducing the
concept of `Beamer Bali" to emphasize the importance that every player on the field has a
role in contributing to the success ofthe town;
WHEREAS, Coach Beamer maintained an active, positive, and influential presence
throughout the Southwest Virginia community; and
WHEREAS, recognition of Coach Beamer's accomplishments and contributions is an
appropriate salute to his distinguished career.
THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. City Council salutes the career, accomplishments, and contributions of Coach
Frank Beamer as head football coach at Virginia Tech for 29 years.
2. City Council extends their best wishes for Coach Beamer and his wife, Cheryl,
for a healthy, happy, and relaxing retirement
3. City Council directs the City Clerk to provide Coach Beamer with an attested
copy of this Resolution.
APPROVED
ATTEST: J'l�I Ig'y/y�
t te�haat MootAReyn�o7ds, MMC
City Clerk
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'Telephone: (540)853-2541
Fax: (540)853 -1145
STEPIIANIE M. MOON REVNOLDS, MMC E -nmll: eIe,kpmonnokeva'8p4 CECELIA F. MCCOV
City Clerk Deputy Cuy Clerk
(- LCELIA T. W EBB, CMC
Assismnt Deputy City Clerk
February 19, 2016
Robert J. Catron, Legislative Liaison
Alcalde & Fay
2111 Wilson Boulevard, 8th Floor
Arlington, Virginia 22201
Dear Mr. Catron:
At the regular meeting of Council held on Tuesday, February 16, 2016, Council Member
William D. Bestpitch made a motion to authorize you to represent the interest of the City
of Roanoke in opposing legislation to (i) preempt local ordinances that regulate
homestays or Air BnB operations; and (ii) exempt property of railroad corporations from
stormwater utility fees assessed on all property owners within a locality.
The motion was seconded by Council Member Raphael E. Ferris and adopted.
Sincerely,
M . �
Stephanie M. Moon R ynolds, MC
City Clerk
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney