HomeMy WebLinkAboutCouncil Actions 03-07-16ROANOKE CITY COUNCIL
INFORMAL SESSION
MARCH 7, 2016
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Cell t0 Order— ROII Cell. Council Member Price was absent.
Welcome — Mayor David A. Bowers
NOTICE
This morning's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, March 10 immediately following the 2:00 p.m. session at 7:00 p.m.; and
Saturday, March 12 at 4:00 p.m.; and video streamed by internet through CivicPlus, at
roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning
for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0)
A communication from Council Member Sherman P. Lea, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended.
(6 -0)
A communication from the City Manager requesting that the Council convene in a
Closed Meeting to discuss the disposition of City -owned properties together with
buildings and improvements thereon, situated at 119 and 117 Norfolk Avenue, S. W.,
where discussion in an open meeting would adversely affect the bargaining or
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(6 -0)
A communication from the City Manager requesting that the Council convene in a
Closed Meeting to discuss the disposition of City -owned property located at 2100
Countryside Road, N. W., an approximately 20 -acre portion, where discussion in an
open meeting would adversely affect the bargaining or negotiating strategy of the public
body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(6 -0)
A communication from the City Manager requesting that the Council convene in a
Closed Meeting to discuss the disposition of City -owned property located at 1015
Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the
bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711
(A)(3), Code of Virginia (1950), as amended.
(6 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA.NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Star City Reads Program Update - 15 minutes
• Citizen Survey Results 2015 - 30 minutes
• FY17 Budget/Financial Planning Work Session - 90 minutes
AT 12:14 P.M., THE MAYOR DECLARED THE COUNCIL MEETING IN RECESS FOR
A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER RECONVENE AT
2:00 P.M., IN THE COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 7, 2016
2:00 P.M.
CITY COUNCIL CHAMBER
RtTd►171
1. Call to Order - -Roll Call. Council Member Price was absent.
The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor,
Trinity Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, March 10 immediately following the 2:00 p.m. session at 7:00 p.m.;
and Saturday, March 12 at 4:00 p.m.; and video streamed by internet through
CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with
closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING
EXPIRATIONS OF TERMS OF OFFICE:
BUILDING AND FIRE CODE OF APPEALS /AT -LARGE - ONE VACANCY
THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2018
CITY OF ROANOKE FINANCE BOARD - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016
FAIR HOUSING BOARD - ONE VACANCY
THREE -YEAR TERM OF OFFICE ENDING MARCH 31, 2019
PARKS AND RECREATION ADVISORY BOARD - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2017
EXPIRATION OF THE THREE -YEAR TERMS OF OFFICE OF SUZANNE P.
MOORE AND ANNETTE LEWIS AS TRUSTEES OF THE ROANOKE CITY
SCHOOL BOARD ENDING JUNE 30, 2016. TRUSTEE MOORE IS NOT
ELIGIBLE FOR REAPPOINTMENT. DEADLINE FOR RECEIPT OF
APPLICATIONS WAS EXTENDED UNTIL THURSDAY, MARCH 31, 2016 AT
5:00 P.M., IN THE CITY CLERK'S OFFICE. APPLICATIONS, QUESTIONS
AND /OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY CLERK'S
OFFICE AT 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring March 7 as Andolyn Medina Day.
The Mayor presented a ceremonial copy to Andolyn Medina, 2016 Miss
Roanoke Valley.
Recognition of students from Boston University hosted by the Roanoke Valley
Chapter of Friends of the Blue Ridge Parkway and students from Holy Cross
hosted by Mt. Zion A.M.E. Church for a week of "alternative break" community
service.
The Mayor presented certificates to the students.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Dave Wertz, 430 Walnut Avenue, S. E.; Mary Newbold, 2833 Avenham
Avenue, S. W., and Paul Anderson, resident of 1335 Ivy Street, S. W.,
appeared before Council to share concern regarding the volume of music
from Dr. Pepper Park events.
Cara Price, Leadership Roanoke Valley representative, appeared before
Council requesting City Council's endorsement of an Ambassador Program
in downtown Roanoke.
Chris Craft, 1501 East Gate, N. E., appeared before Council to request
traffic improvements on Route 460 and King Street, N. E.; and urged the
Council not to relocate the Registrar's Office from the City's Municipal
Building.
Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council to
reiterate the importance of prayer.
Terry Huxhold, 1125 161h Street, S. E., appeared before Council to share his
concern regarding decline in property tax assessments.
4. CONSENT AGENDA:
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. Mayor Bowers called attention to three requests for public
hearing by the City Manager.
C -1 Minutes of the regular meetings of City Council held on Monday, May 4,
2015; recessed until Monday, May 11, 2015; Monday, May 18, 2015; Monday,
June 1, 2015; Monday December 7, 2015; and Monday December 21, 2015.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, March 21, 2016, at 7:00 p.m., or at such later date
as the City Manager may determine, to consider the sale of City -owned property
located at 2206 Countryside Road, N. W., to Mr. and Mrs. Walter C. Evans, Jr.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, March 21, 2016, at 7:00 p.m., or at such later date
as the City Manager may determine, to consider the request of 416 Campbell
Avenue, LLC, for a pedestrian access easement across City -owned property
located at 416 Campbell Avenue, S. W.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, March 21, 2016, at 7:00 p.m., or at such later date
as the City Manager may determine, to consider the sale of City -owned property
located in the Coyner Springs area of Botetourt County to Straight Street
Roanoke Valley, Inc.
RECOMMENDED ACTION: Concurred in the request.
C -5 Reports of qualification of the following individuals:
Heather S. Shepardson as a Citizen at Large member of the
Personnel and Employment Practices Commission for a term of
office ending June 30, 2017;
Wayne Bowers and Robert Ledger (Alternate) as City
representatives of the Western Virginia Regional Industrial Facility
Authority for four -year terms of office, each, ending February 3,
2020;
Robert D. Edwards as a City representative of the Roanoke Valley
Resource Authority for a term office ending December 31, 2019;
and
William J. Modica as a member of the Parks and Recreation
Advisory Board for a three -year term of office ending March 31,
2019.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation of annual update on activities of the Roanoke Regional
Partnership. Beth Doughty, Executive Director, Spokesperson.
(Sponsored by the City Manager)
Presentation was received and filed.
b. Joint communication from Council Members William D. Bestpitch and
Raphael E. Ferris in support of a regional brand "VIRGINIA'S BLUE
RIDGE ".
Adopted Resolution No. 40449-030716. (6 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the 2016 AmeriCorps Vista Grant from the
Corporation for National and Community Service (CNCS) to build
and expand social capital in the Loudon - Melrose community.
Adopted Resolution No. 40450- 030716 and Budget Ordinance
No. 40451-030616. (6 -0)
7
2. Appropriation of Department of Technology Retained Earnings for
technology projects.
Adopted Budget Ordinance No. 40452. 030716. (6 -0)
Adoption of the revised Emergency Operations Plan for the City of
Roanoke.
Adopted Resolution No. 40453-030716. (6 -0)
4. Acquisition of real property rights for the Narrows Lane Drainage
Improvements Project.
Adopted Ordinance No. 40454-030716. (6 -0)
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
City to Collect Paper Bags Containing Leaves This Week
• For one week only, March 7 -11, the city's Solid Waste Management
Division will conduct "Spring Paper Bag Collection:'
• Crews will collect leaves placed in 30- gallon biodegradable paper
bags.
• Residents are invited to place as many paper bags as desired to the
curb for collection on their regular trash collection day; there is no limit.
• Plastic bags will not be collected.
• For more information, call 853 -2000, Option 1.
McDonald's St Patrick's Day Parade and Shamrock Festival
• Saturday, March 12, 2016
• Parade begins at 11:00 a.m. on Jefferson Street at Elm Avenue, S. W.
continues to Campbell Avenue, S. W., and ends at Williamson
Road, S. E.
Shamrock Festival
Begins at 12:00 Noon behind the City Market Building
• 12:00 Noon to 1:00 p.m. -Dancing Chicken Band
• 1:30 p.m. to 2:30 p.m. - Funky Bones
• 3:00 p.m. to 5:00 p.m. - Seven Mile Ford
McDonald's Kid's Zone
• 12:00 Noon to 5:00 p.m. in two locations
• In front of the Taubman Museum of Art on Salem Avenue, S. W., and
in Market Square along Market Street, S. W.
Corned Beef & Co. Celtic Celebration
• 10:00 a.m. to 5:00 p.m., featuring Second Wynde
Raleigh Court Branch Library Re- opening Ceremony
• March 15 at 11:00 a.m.
• The City will hold a re- opening ceremony for the Raleigh Court Branch
Library, located at 2112 Grandin Rd SW.
• The public is invited to attend and help celebrate the completed
renovation and expansion of this popular neighborhood branch.
"Implement Lean" Conference was a Success
• Last Thursday and Friday, the city and the Virginia Tech Roanoke
Center hosted 'Implementing Lean" at Hotel Roanoke and Conference
Center
• There were 120 people in attendance. The City's Lean "Greenbelts"
played a big role in the conference.
• The next step for this program is the Lean Training Academy, which
will be held in the fall.
• Thank you to the City staff who presented their projects at the
conference. Also thanks to Kay Dunkley with the Virginia Tech
Roanoke Center and Eileen Van Akan with the Virginia Tech College
of Engineering, ISE program.
• There is discussion that Roanoke may become a national center for
Lean.
b. DIRECTOR OF FINANCE:
Appropriation of additional funding General Registrar's Office
relocation and tenant upfit.
Adopted Budget Ordinance No. 40455- 030716. (5 -1, with
Mayor Bowers voting no)
2. Financial report for the seven months ended January 31, 2016 for
the City of Roanoke; and Roanoke City Public Schools for the six
months ended December 31, 2015.
Presentation received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Rosen moved to ratify authorization provided to
Rob Catron, Legislative Liaison for the City, to represent the interest
of the City in supporting legislation requested by Botetourt County to
increase funding to Virginia Economic Development Partnership to
support development of a new manufacturing business in Botetourt
County. The motion was seconded by Council Member Ferris and
adopted.
Council Member Bestpitch announced UBU Honors 2016: 'Together
We Stand ", at Shaftman Performance Hall on March 25, 2016, at
7:30 p.m.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (6 -0)
12. ADJOURNED - 4:35 P.M.
10
i
CITY OF ROANOKE
CITY COUNCIL
15 Church A� enue, S W.
Noel C. T vl rr MUmapal Bmlding, Suite 456
j�
Roanoke. Vrgmia 24011 -1536
Telephone (540) 853 -2541
DAV I D A. BOWERS Fax: (540) 853 -1145
Mavor
March 7, 2016
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bcstpitcb
Raphael E. "Ray" Ferris
Sherman P Lea
Anita 1, Price
Court 6. Rosen
David B. Trinklc
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, March 7, 2016. Best wishes for a successful meeting.
Sincerely,
` °
Anita J. Price
Council Member
AJP /ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
315 CHURCH AVENUE, 5. W -, SUITE 452
�. ROANOKE. VIRGINIA 24011 -1594
T[LKEPI IONG. 1140)813 1444
FAX (540)853 -1145
DAVID A. BOWERS
M.'.r
March 7, 2016
The Honorable Vice -Mayor David B. Trinkle and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Trinkle and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
D
Mayor
ri7_TIRR
COMMITTEE VACANCIES /REAPPOINTMENTS
March 7, 2016
Public
VACANCIES:
Four -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2019.
Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2017.
Unexpired term of office on the City of Roanoke Finance Board ending and June 30, 2016.
Three -year term of office on the Fair Housing Board ending March 31, 2019.
Three -year terms of office on the Roanoke City School Board ending June 30, 2019.
CITY OF ROANOKE
j� CITY COUNCIL
15 Church Atenac. S.W.
Noel C Taylor Municipal B lding. Suite 456
Roanoke Vrgin ia 24011-1 536
1,1,,phone: (540) 853 -2541
DAVID A. ROWERS Pax: (540) 853 -1145
Mayor
March 7. 2016
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpimh
Raphael B. "Ray' Ferris
Sherman P. Lea
Anita J. Price
Coart G. Rosen
David B. Trinklc
I wish to request a Closed Meeting to discuss the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
V^��.
Sherman P. Lea, Chair
City Council Personnel Committee
SPL:ctw
Meeting: March 7, 2016
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property, located at 117 -119 Norfolk Avenue,
S.W., identified as Official Tax Map Nos. 1010307 and 1010306, respectively,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3,
Code of Virginia (1950), as amended.
Cristo hej/ , rn
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager
Barbara A. Dameron, Director of Finance
Wayne Bowers, Director of Economic Development
STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in the request of the
City Manager to convene a closed meeting to discuss the disposition of City -
owned properties, together with buildings and improvements thereon, situated at
119 and 117 Norfolk Avenue, S.W., designated as Official Tax Map Nos. 101036
and 1010307, respectively, because my employer, Carilion Clinic, is a member of
Warehouse Lending, L.L.C., the lender involved in this project. Pursuant to
Section 2.2 -3112. C., Code of Virginia (1950), as amended, I may participate in
the deliberations on this matter and vote on this matter because my vote may be
essential to a constitutional majority pursuant to Article VII, Section 9 of the
Constitution of Virginia and Section 15.2 -2100.
I ask that the City Clerk accept this statement and ask that it be made a part
of the minutes of this meeting.
Witness the following signature made this 7" day of March, 2016.
&t (Seal)
avid B. Trinkle,
Vice Mayor and Member of Council
STATEMENT OF RAPHAEL E. FERRIS
I, Raphael E. Ferris, make the following statement regarding the request of the City
Manager for a closed meeting to discuss the disposition of City -owned properties, together with
buildings and improvements thereon, situated at 119 and 117 Norfolk Avenue, S.W., Roanoke,
Virginia, bearing Official Tax Map Nos. 1010306 and 1010307, respectively (the "Warehouse
Row Properties "). .
I am the owner of certain real property situated at 0 Salem Avenue, S.W., Roanoke,
Virginia, bearing Official Tax Map No. 1010412 (Parcel 1010412 "). The City of Roanoke
currently leases this property for use as a parking lot. The tern of the lease is five (5) years t
expiring on June 30, 2016. Parcel 1010412 is adjacent to the Warehouse Row Properties. I have
no interest in the Warehouse Row Properties. I have also discussed this matter with the Cjty___
Attorney and he has advised me that my property interest does not create a personal in this
transaction under the Virginia Conflicts of Interest laws but I may elect to recuse myself from
participation in this matter if I believe that my ownership of Parcel 1010412 creates an
appearance of a conflict of interest. I believe that I can act fairly, objectively, and in the public
interest in considering the disposition of the Warehouse Row Properties. Based on the
foregoing, I intend to participate in the deliberations and in any vote with regard to the
disposition of the Warehouse Row Properties. In the event that the circumstances on which I
make this decision change, 1 will determine at such time whether a conflict of interest, or the
appearance of a conflict of interest, exists and take appropriate action at that time.
I request that the City Clerk maintain a copy of this statement with the minutes of this
meeting of City Counci I.
Dated this 7 °i day of March, 2016.
Rap ael E. Ferris
Member of Council
K 0,,g ,al K D He, s.. sion (03.0]2016) [ 0'cI statunenlssSTATFMExT of Raphael E Fern s.6oc3i7 16
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of an approximately 20 acre portion of City -owned property located
at 2100 Countryside Road, N.W. bearing Official Tax Map No. 6472302 where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to g2.2- 3711.A.3, Code of
Virginia (1950), as amended.
_-OL ---------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Meeting: March 7, 2016
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City -owned property located at 1015 Jamison Avenue, S.E.
bearing Official Tax Map No. 4120808 where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to X2.2- 3711.A.3, Code of Virginia (1950), as amended.
- --- -- -%---- ----- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron. Director of Finance
1e6. !
All-America City Winners
1952 * 1979 * 1982 * 1988 * 1996 * 2012
Star City Reads Success
Partners
Data Collection and Analysis
Exemplary Programs
Sharing our knowledge
C
Star City Reads Partners
From 6 Partners in 2012 to 19 Partners in 2016
Blue Ridge Literacy
Child Health Investment Partnership (CHIP)
City of Roanoke
Congregations in Action
LifeRing Foundation
Mill Mountain Theatre
Reach out and Read
Roanoke Children's Theatre
Roanoke City Public Schools
Roanoke City Police Department
Roanoke Public Library Foundation
Roanoke Symphony and Orchestra
Smart Beginnings of Greater Roanoke
Total Action For Progress (TAP) - Head Start
Turn the Page Foundation
United Way of the Roanoke Valley
Valley Metro
Virginia Tech Carilion Research Institute
YMCA of Roanoke Valley
Data Collection and Analysis
More and more Roanoke children are entering kindergarten ready
to learn. In 2013, 80% of kindergarteners met their Fall PALS
reading benchmarks. In 2014, that number was 83.7 %.
Roanoke has increased the percent of 3rd graders passing the
reading SOL from 60% in 2013 to 72.3% in 2015. For low- income
third graders, the pass rate has grown from 53.1 % to 67.2%
Star City Reads has distributed over 25,000 books to Roanoke
children since the program began. Reading Seeds has given out over
2,000 of those books to Pack -a -Snack and TAP Head Start children
Exemplary Programs — Roanoke Baby
In partnership with the LifeRing Foundation, Turn the Page
Foundation distributes the Roanoke Baby Board Book to every child
born in a Roanoke City hospital. Over 2,100 newborns have
received the book!
a.
L
Fxle olory Programs — Feed and Read
In partnership with the YMCA of Roanoke Valley, 4,124 USDA -
approved meals were served to children at five library locations
between June 15 and August 14, 2015. Children participated in
literacy and health instruction during each session of Feed and Read.
05:
4, i
Sharing our Knowledge
Campaign for Grade - Level Reading Pacesetter Awards
San Francisco, CA — April 2015
National Smart Start Conference
Greensboro, NC —May 2015
Campaign for Grade - Level Reading Virginia State Meeting
Richmond, VA — 2015
Virginia Library Association Conference
Richmond, VA - October 2015
Annual VPOST Conference
Charlottesville, VA - October 2015
Campaign for Grade - Level Reading's New England Regional meeting
Boston, MA - January 2016
2016 Campaign for Grade - Level Reading Funder -to- Funder Huddle (upcoming)
Washington, DC — April 2016
National Smart Start Conference (upcoming)
Greensboro, NC — May 2016
City of Roanoke
2015 Citizen Survey
Conducted by:
The Virginia Tech Center for Survey Research
Methodology
• Random Sampling Design
• Survey Instrument Focus: New Items and Methodology
• Dates of Administration: August 27- December 19, 2015
• Survey Pre -test
• Survey Administration Via Telephone (Random Digit
• 606 Completed Telephone Interviews
• Sampling Error: t3.6 percent
Respondent Demographics
Citizen Ratings of Quality of Life in the
City of Roanoke
100
90 •x000
�z..x
g% n.x7S1n. ei00.i
70 •x005
60 .x007
.nD
50 x.13
40 •2815
30
20 a bsna
10
0 .9 ao a 0.7 urs
Roeeee V(Inod Fair /Poor Don't know /Refuse
2
Population
2005
2007
2011
2013
SOTS
R PNONIU
Respoedeeb
RespoWe.b
Respondents
Respond...
Gwdw
52]%F[wle;
63,6 %Female;
658%Fem[k;
63.8%F[oul[
59.2%F -k
610%F[uuk
47.3% bale
J6.0%Me1e
N.2%Mek
361%Mak
10.8 %Male
39.0%M[le
AV
50.9%40pc
23.8 %4 M.
22.1%UO)n
Il.t%4p>n
23.8%40 Mn
20.+4
49.3 %IM Yn.
763%IOt Y[e.
'I].6%e M
81.0%1+)re
763%btYa[.
79.3%b M.
R;;
mom,BW
71 B
24.O uN*
I8.5%Bl
nl %eM
18.8 %Boa
665% Woke
75.9%MAo
69.MMfto
748 %W6!
68.3%W1ik
]I5%WIile
1.9%Oftc
3.0%g
6.5%OWV
4S (nbn
7.1%p
6M(nbo,
lnn
670 X•$AM
bB.T. -MAIN
6].O% 350.000
"..7%<f50..00
522%c 530,000
50.8 %c $50,000
33.013$5000+
31.3 %550.00+
33.0%S30.00+
49.3%350.OW3
31.%4 f10.00+
IJ.S %$SO..W�
Citizen Ratings of Quality of Life in the
City of Roanoke
100
90 •x000
�z..x
g% n.x7S1n. ei00.i
70 •x005
60 .x007
.nD
50 x.13
40 •2815
30
20 a bsna
10
0 .9 ao a 0.7 urs
Roeeee V(Inod Fair /Poor Don't know /Refuse
2
Citizen Agreement on Roanoke Strategic
Issue /Question Survey Items 2000 -2015
snry Siem
w
—ml
i119x
:phi
YNS
xpp)
xi.
xou
]A55
City govemwulS g�merey
:gp5
ZIN=
=eiJ6
LnebpmmleReA bvvYUeLk
NA
NA
NA
NA
)51
6t6
9=]
83.p
863
vef w<LeC "eM LL
]5.1
]U3
Si4
63.8
66J
m
eell
Cily tlao gow11o6 oRU8n8
emi mmn..ne
815
VA
790
YA
746
746
86.1
843
g50
Paenope' eoNp6M1erNOO4ere
NA
BSS
)69
953
55
$3.
mp Nm fa evs
BLE
NA
874
65.]
66J
to ne'he natl lflne.
]10
ian nvwm
Pwmb'sI.,
RS
615
60.5
Cih RO. uR <Ob vativey
v90 ie
ve.i mi<of
m we 6mmmag
p nap<ii lilmeu
632
62
643
639
p.mpom
66e mom, pmmn3.n,.nu
55.5
NA
0
48.]
11.8
193
M.d
A]
N' [ mMC
65p
NA
AI
NA
]].6
In 0.oaneke
R.9
fLe Ciry anJ he empbyea w W tl
6),I
613
611
53.1
37=
65J
6=.p
m:l0he, u er
m,W
vM pmmotegoof mvboemawel
6).9
733
untlmnerM
Ni,
NA
IU
NA
NA
NA
NA
.it le.
NA
(Ypgovemmem aors v 8oatl1^M1
NA
1A
NA
NA
NA
106
57E
noKaNm p...w wN
alinweminp/NOUnn6 <iJmna
NA
fi59
SS4
ll]
l0p
RO
el Cin'unim.
]9,J
NA
663
mJV6!
NA
B
NA
NA
NA
NA
59.8
$J3
M]
ciyee. eBeeelo6
eRONaMlily in
illeleld he
74.9
)OA
)5.]
X6
lU
PoeonMe.
"non"
11.4
NA
Rp
NA
pOM1i
563
Citizen Agreement on Roanoke Strategic
Issue/Question Survey Items 2000 -2015
(continued)
snry '3<m
=Wg
:gp5
ZIN=
=eiJ6
tell we um
it
658
]5.1
]U3
Si4
63.8
66J
m
--M
aaa v Buaa job
M1
65.]
66J
to ne'he natl lflne.
]10
NA
RS
615
60.5
Cih RO. uR <Ob vativey
m we 6mmmag
632
62
643
639
NA
55.5
NA
0
48.]
ey Fuieenmen<..he mxb
In 0.oaneke
R.9
]59
6),I
613
611
53.1
37=
65J
6=.p
m:l0he, u er
m,W
d,61iry
Poveo46as imprvvea tlering the
l elp
.it le.
NA
NA
NA
1A
NA
NA
NA
106
57E
noKaNm p...w wN
9.eegm.m hell 1, .ww..elp
mJV6!
NA
NA
NA
NA
NA
NA
59.8
$J3
M]
ciyee. eBeeelo6
oFfe<unng oo lNeauniquenwtlf of
pOM1i
563
NA
56]
NA
99]
399
503
98
SS=
Iflly of POmoXeSNneeeul
nppoef o0 FVUnflonvl nwuw
vna BppoeNnlao evv W 6k w you
611
599
53]
SJ.6
4)d
vutl weM uPwoopee
649
NA
643
NA
Citizens Who Would Recommend the City
of Roanoke as a Place to Live
55.5 26.7 7.2 9.8
C5� Strongly Agree
'1 ■Somewhat Agree
• Somewhat Disagree
Strongly Disagree
0 20 40 60 80 100
Percentage of Citizens Who Agree They Plan to
Continue Living in the City of Roanoke for the
Next Five Years
100
w
as
600
40
20 as
u °
0
Straggly Apee Svmexhat Agee SoMw tnngee S"noy nsa e
2
100.0
95.0
90.0
85.0
80.0
75.0
Level of Citizen Satisfaction With Overall
Quality of City Services: 2000 -2015
Very' or 'Somewhat' Satisfied
91.0
88.5
87.0 87.5
54.9 85.8 85.6
83.8
81.1
2000 2001 2002 2003 2005 2007 2011 2013 2015
+-Very' or'So nmhef Satisfied
2015 City Service Ratings Compared with
Importance of Service Ratings
City
City 5¢
Quality
Rating
The 911 emergency call censer
941
WA
Emeigeney medical services and tescue
941
94.4
Police services
87.5
93A
Rengval of snow and ice fin. City strcHa
53.3
90.7
Pi. p"estion smie.
94.7
99.1
weekly trash colleetion
55.7
u1
Stttet lighting
71.7
81.9
Valley Mato bus transpm.rion services
74.2
801
Rxycling
83.2
79.9
Puhfic lib.ty smites and p.g.ms
90.9
"1
St leaving. maimerutwe and repair
42.1
755
T.rrepodation planning for baffic
03A
73A
Bi- weekly pickmp of lase bash items ad brush
7 &0
77.9
ERoM1s of the City to improve the quality of housing in the City
54.4
n.0
Animal tonal
"A
75.2
E
2015 City Service Ratings Compared with
Importance of Service Ratings (continued)
City $efvioe
Quality
Importance
2005
Rain,
Rating
City government support of neighbodmod organizations
65A
69A
Citizens getting information about City services and activities
60.9
"A
Code an ereame, i..
"A
68.0
The City's effort to promote environmental awareness m citizens
613
67.9
The condition of the City's perks, nails, and recreation facilities
953
620
Mowing oflights of way, street medians, and roadsides
70.5
65.7
The quality ofthe City's recreation programs
71.3
64.9
The quality ofthe City's sidewalks
571
MA
The maintewrce ofnaes along City etreeta and widan parks
103
0.6
Mowing and mainteacee of City parks
01A
60.0
The City's marketing of its parks and recreation pro®ata and services
76.9
595
The correm level of bagged leaf collection service
65.9
59.4
The gality of Roaoke's athletic fields
761
M.7
The quality f.as offwed by the Berglund Center
]9.0
56.5
Citizen Ratings of City Services as
`Excellent' or `Good': 2000 - 2015
Clt,Saevlce
2000
JAN
ING21M
2005
200]
20111
20L1
I 2015
romuion s'ims
95.4
93.1
194.8
95.1
92.2
1 91.6
1421
913
194,7
e 911 erne em call mnNr
93.0
87.9
195.6194.1
91.5
1915
94.4
911
U.2
Erne enc medkal services am ¢ais
93.6
91.9
195.1193,0
91.7194A
93 9
1912
1 %.1
blic gory ue,oces and Poorman
Mu
9L7
1953192.6
90.]
921
91.5
90.3
90.9
Weekly ace callection
81.7
76.4
1 90.0
1 He
U.9187.5
85A
187.7
U.7
Police mrvice
19.9
]5.]
11,111
19.1
80.419.1
85.0
83.6
87.8
rbe. condition offs City's parka toile, and
co. fic8iura
NA
NA
NA
I NA
NA
I NA
781
1 80.2
85.3
Rcc olftig services
123
15.3
85.8
741
A.]
]4.]
78J
]]2
83.2
mo.ne, and ®iolenmsc .&Cm, parks
NA
NA
93.6
81.9
793
80.8
12.2
14.5
81.6
uali ofevrnpoReretlb the OnseloalCiame
NA
NA
NA
NA
NA
506144
16.8
79.0
al mount t
n.1
6 .1
83A
67, 9
65 .3
67.5
13.3
]2.5
78.6
0niimweekl y pall oflacco items and bran
63.4
681
84.5
75.6
16.5
16.5
'R.3
75.9
78.0
gualit, oft6e City 's mcm, tion mamas
NA
NA
NA
NA
NA
NA
11.6
74.1
T!3
Ibe City's awke0ng or pans and recreation
,cars. and cervices
NA
NA
NA
NA
NA
68.1
MA
71.6
76.9
Citizen Ratings of City Services as
`Excellent' or `Good': 2000 - 2015
(continued)
Ny6aelee
6000
1W1
2006
36&)
LOBS
MI
20u
uti
2U15
lbe ueli of Rwnoke's Omklic fieWS
NA
NA
NA
NA
5].8
586
8.9
]64
]62
elk W. busty nalun w+vkn
Iren li pn
R.6
r.0
86.8
BOA
]9.]
]5.3
]2.1
71.9
]42
72.9
fi6.5
753
69.1
6B.]
68.9
nA
67.6
]I]
.& ofw a apezt lud'uos Ov8 ma0eitln
NA
NA
84.9
72.5
66.]
68.5
60.2
W.]
70.5
M�mwe of lleea mg Ci sperm wd wiNM
NA
NA
NA
NA
67.2
)0.6
63.7
663
]O.3
o6<<nmsement services
NA
NA
NA
W
43.8
46.3
65.3
69.9
68.8
mmnt level ofb. leaf mlkcfion eelvke
NA
NA
NA
]4.9
A.6
]3.]
56.1
65.8
659
mment n for - r6OO8 lion
63.9
62.9
80.1
61.3
59.9
55.9
63.9
583
65.4
ronorl lewin fr eaMC
57.4
563
67.9
53.6
I6.6
50.8
472
45.3
5].4
57.6
583
55.2
63.1
61.5
'a eROns m romp¢ envwmoenml ewereress m cimem
NA
NA
NA
Sol
pMera' inf lion about Ci semcdcOVitia
6].]
65.1
]].5
MA
56.]
$9.3
filA
57.0
W.9
of0w C *n M&..Bcs
NA
NA
NA
NA
49.3
U.1
587
560
5].3
HOrb oflM Ci m- reli ofbnuaM MC'
NA
NA
NA
51.4
W.050.055.9533544
move) of mow aw ice fiom Ci Wrests
68.5
63.1
]B.d
65.3
66.9
65.6
63.2
]1.3
533
put ,A., OIW re v
52.2
513
63.8
18.2
d0A
42]
483
4].3
42.1
Feelings of Safety in Roanoke:
2003 -2015
fu
f5.4
NNgh6oAeoE MI
Mt
fl]
uu
M .2m
BD .uu
oowmown t41 �'Bwl
LLf .Ly
[IJ .yJ
B13
0 In M l0 e0 f0 m A W SB IW
Pe ®IM IIre.N.{'Vay ar'Ba�JY' S.k
City Government Customer Service
Ratings: 2000 -2015
5nrwylhm
Ciry govemmem empwyws ert
gema0y fnentlty, counmus, aM
wpu
Ciry govemmcnt eiry loyees pmvY
prompt smice
II i to contsct IM appmpruh
Ciry g owmment nR a wMm you
need a particuUr xrvce or hew a
9ucnion
Ciry parking W.I., stlRw
gerea6y Pali@ aM rtspwcive
2660 =1 2602 2003 2005 2007 Nil 2013 2015
86.8 87.9 854 862 88.9 82.1 85.5 VA 87.2
74.4 771 77.4 73.3 780 67.9 733 76.7 75,3
72.3 70.9 70.1 68.2 ".7 61.5 70.3 W.3 73.8
Questions and Comments
8
ancA rncJ 1-10.3
3/3/2016
FY17 School Funding over
FY16 Adopted Budget
The Vision
The City of Roanoke is a safe, caring
and economically vibrant community
in which to live, learn, grow, play and
prosper.
22
The Vision
The City of Roanoke is a safe, caring
and economically vibrant community
in which to live, learn, grow, play and
prosper.
City of Roanoke Priorities
nd a_. al a ure
i1a -as ar 1 a u J
1 a me_ r J f 1 PPm o
1y Safety Eoonom 1 p P 1ym r b
drade
og g Mel aola0e
env,
co far
Llelongleamog worth
r EduCatli enomeae"' cmtllero
I •Livability ever nn peyonmhrough
n evp dorm no
__ munib vemeni.
Infrastructure Government
rMa aeuliag v P E po ri
m tr emars pons J Human "i pd Ne98re oo BbO2lve,
nea"'heard.,
nelgnpomooas. uamm Services nsparen responswe. ane
;d° a f L _apse
arderrical m P elcia a -
:d g
.. -- o al or,ri ana lividaddialtopithaddh
g . 1
a
a p r[ ncywM1 le pmvdrg
•
services
aaV nst 1, or anc g
Education
to
Cl,aId lroln
team ReneweC
Fvrfi essa
offer anal
rl
Uerary COre [gRmn L$y..
$1 297
S4440
'
12
:3s1
In' Ra
I. ord, seryr
no, vs,
1g,goa
L orry Early Hard, 9ermcea
` x90]21
11 150
Sommer Rare ma C.,
21,332
_.__
6`vo0
_.._
___
Vouln 3arvPZev lnNOirve
26,000
1000
LOinLS
$1636069
45290E
to
Safety
Safety (continued)
�euved Offer
FY16 Base
-6ytlal EVineme Tacmmran
$12 n8345
1101 MD
101
710479
31 748
FFRMl 1-1, or F,11, Id Dud —lly pnlunded
173803
- Faah Tme Ameulance Staff,
129.180
129/. 1
le,ul —Oflmer
6
36 513
D.E Rpg.
209..
9 1.
$1781 LI9M1ling
1,133909
0
I eny
1111111
217
- carer Devalopmem Pr09rsm -Depuy snenn ll
"1 032
vi oa;
Fe"n'emem pl vacam W^rundem Deputy Snen x
maroon
"I "I
35 17.
Safety (continued)
.-
Of,,, i
He
emce ndmmmranon
-6ytlal EVineme Tacmmran
ut gO�
Ore and Emergency Nedlcal S vpea 0peral,
],352,051
FFRMl 1-1, or F,11, Id Dud —lly pnlunded
173803
- Faah Tme Ameulance Staff,
129.180
129/. 1
le,ul —Oflmer
59,973
59F
D.E Rpg.
209..
9 1.
$1781 LI9M1ling
1,133909
0
Sllenfl'9 Office Operations
3,377 010
21,530
- carer Devalopmem Pr09rsm -Depuy snenn ll
"1 032
vi oa;
Fe"n'emem pl vacam W^rundem Deputy Snen x
maroon
"I "I
35 17.
Safety
(continued)
Cpan9e
from IYl6
Baee
OR¢e of the Mn9 rvate
56,510
Team
Change
97 660
]O CLb
Revewe0
hOm
136722
Suppatl Ci¢uil,d,9
Offer T0181
, Base
9n O0arelions
110,000
$2900005
9679
CI1y Prosemmrs
51.950,513
x738.3)3
10.310
PoliceSSml Resouree [)t�TR
543029
0
Omg PrOs —tor
63955
8.580
Fm- EMSTraini. Omsol
536933
0
BP, 092
Safety (continued)
14
Teem
Reviaw¢E
O erI.,
Cpan9e
from IYl6
Baee
OR¢e of the Mn9 rvate
56,510
YO
MmimsVa6ve5uppon ot Rnanoe CIIV Cenral
psVlcl C-h
97 660
]O CLb
Reeideheal Juvenile Oelelt —S.1—
1096953
136722
Suppatl Ci¢uil,d,9
555.3
6370
Roan.. Emergency .01 ®I Semc05(REMS)
110,000
16.000
TOWLS
508411409
51.950,513
14
Human Services
Human Services (continued)
Taam
Review¢.
oner Tol„
i Change
o-pn FV ifi
base
Want R,a— wwslon
$5,235728
(SW 000)
S Iial 5e-- Family Semis OinslOn
150095)9
9,818
-Fanny tt—neS5pe0ellst -F.uIl Pmleca,
Se—
13, t91
43,191
Pr nh,a, Parole an. Inlexe Services
81.663
19,43])
Employment Set—"name
1.551166
(2 19
G pPM1emlve Sarvlces Atl
11.63'"5
]3A 734
-C6A- 9enl or Fa n, 6eM Ces Speea3sl
a8, 159
48.159
Oulreaca 0efenllon /Elect W,annng
287.264
3.000
Youth Mannar
563.254
18.000)
Human Services (continued)
16
R—eved
Char Tnlal
enan9e rrom
EYi6 Rase
Human Serv¢ee Support
$121490
39
R—rce Parent Trainllry
195562
0
Homeless ASSi9tencB lPem HUD Oranl -.,,a
45,320
0
Pr nh,a, Parole an. Inlexe Services
81.663
19,43])
Sodal Servlws -A.ml nislraliUl
28L,642
(21 W)
SOCal Services Office Sec,ty
3i 320
Nn.
Enhance. Community Services(VJCCCA)
]9,239
7085
6uE818nco Apure 00una..rryJCCCA)
57494
2,268
TO.L
$3]]25.896
5889.425
16
Infrastructure
1 Team Reuiewel Oner
ream RamaxeM1 Onange lm r,
oner mul r lb Raae
maryna9 Tedlna hgy xppnR
CM1an9e lrpn
Total
Fyl6 &asP
nbge 9alely Inspection Prog,
b29Q 24
$0
Ib ge ReM1eb J4a0on anE Re on vellOn
619.132
an1111ea Mana9emenl-0 lrac1885erv¢e
GVil Engm eerlBn Oge Hg3rzm
60,659
6g 3St
� Wememal
60,IMJ0
-ROUIe Oplt— ,alion 6 Tnckmg
Ex
10, G6
IO OCO.
ad111es Wb wmaml -HVAC
heal Melntenance
803,12
d,o T&ndagy 5uppotl
Aesel Manag rynem System
fi &505
$850.
364A02
50P.
Ibeualk Repair& Malnlenance _
avin9P ,am
3,68455
tt i2V
Teel Mainlen an anb Repair
20i],820
3536fi]
ecbnOlOgy lnlr svucwre 5uppon
103),St9
M1knegamPOL Gny VIIALes enO WOM
Ip63,441
tl
mcL11P3
er. Marra a em
Infrastructure (Continued)
ream RamaxeM1 Onange lm r,
oner mul r lb Raae
maryna9 Tedlna hgy xppnR
sl $OS W1
$69371
aulllies hNnagemenl- MecnanipllEleclrlcal.
umbmb8 FueleingL __ __
fi70>Bp
__
1612
eel Molar Fuel
61 16
35.D0
an1111ea Mana9emenl-0 lrac1885erv¢e
696,52
6150411
ow Removal
266,03
60,IMJ0
-ROUIe Oplt— ,alion 6 Tnckmg
Ex
10, G6
IO OCO.
ad111es Wb wmaml -HVAC
1294,25
416.8511
d,o T&ndagy 5uppotl
228036
54.2T8'
IOpmenl Renee ' & lnsped,On
364A02
50P.
Ibeualk Repair& Malnlenance _
460,909
_ 0�
Infrastructure (Continued)
Infrastructure (Continued)
Team R..n-
ORertoUl
C- eenga LOO
FY16 Base
Map an S, pp¢ TOOUCYw
2100 B1]
Y9I
WM COnialn and OvV vL io
{
11200]1
Iley Melnlenawe
44160
0�
eel.lpcle Waal MO9raO
41.269
p,p,Tecnnologyand lnnwelion
149.700
l .Mea Permitting, General Fund
163,25
I'
$42096.39
61.1S,
Y
,
r
Infrastructure (Continued)
Team R..n-
ORertoUl
C- eenga LOO
FY16 Base
Map an S, pp¢ TOOUCYw
2100 B1]
Y9I
WM COnialn and OvV vL io
253 31
11200]1
Iley Melnlenawe
44160
0�
eel.lpcle Waal MO9raO
41.269
p,p,Tecnnologyand lnnwelion
149.700
l .Mea Permitting, General Fund
163,25
0TALS
$42096.39
61.1S,
Good Government
Good Government (Continued)
TxamRone,:, gaf
O'er T"' FV I6 Base
Change from FV16 j
590.19
Tbam Rxmembtl
Bo"
3'.651
O'artotal
er O00ebr C011mllm Ma9ram
5383
$1 7 2AW
$12124
ea1estate Taraunn
2 977
.It-'. Teeafion
2p 9pF
2 /9fC�
- Remsale Peava uc -i
Pos
56
nn Resoulcm gala ry AmmttlotfM
nalPmpeny Atl mm siati on antl Ve—
600002
10 254
tense _ _
--
_ ___ _
-
- -
-IaxSV A..
48
Jd.515
er Lwal Imffives
w622
H9
nY Rer —I &14ng antl C011eclions 9arvices
501,402
.266
mn Oecler
41
_.
WY Revenue CollacGOnx Intl Atlmim Ilral
122 f4
Good Government (Continued)
TxamRone,:, gaf
O'er T"' FV I6 Base
eYmll
590.19
It t9B
nls Paya >le
3'.651
J.fi i9
er O00ebr C011mllm Ma9ram
5383
mess AlplieanonY 9u pp off
1440.087
2 977
.It-'. Teeafion
34 }`A
1,302
on Rograms Commonwealth of Vliginla
1a7A6
56
nn Resoulcm gala ry AmmttlotfM
221.848
069
Bevaloomem
280.366
0
VB,dg.,
oagef _ WoM1els .m'_tof'or
n695
emeni Plans Mrrvn�s aeiian
52J.C66
D
Good Government (Continued)
_ ___
Teem
RPVeweO
OPPr coral
Clrang¢kom
FY16 B99¢
OMericral
51r Managemenl an0ln,eilmenl$m
26651&
12,19
an RBwurteS- Employment 9¢rvlces
31y32A
136.BC'i
1.090$9.
8902b
1 91
0
],5]
24841
C
Cc!pm AEminrArallan
»ly iraTingM1OSSPrevenrlonanE C -1.11
ar ResourCa9Benefrrs AOmmisVa
a Management 5¢n¢e
un4A g8 Franc,al q p R g
6160tH
3195
aloe a Ce IC p Iy018 AO
]o6 P4
53,29
eae Sp,M g _ er 1 1. "ght
09905'
IJ]6
Good Government (Continued)
24
OMericral
Change f— FY16
Baca
cmi FleGlons- LOwl91aI, 111—
$21921
538.60)
»ly iraTingM1OSSPrevenrlonanE C -1.11
]]66
0
an4 Fn.nnal Planning
21392c
0
rl3 rql¢ Calletll on cl Bwn C-I1 anOrb Fln¢sb
xe R08naxe Cll CWrts
an gesourcas -0rgan¢arionalC llopmenr
65T 572
109.5a
Le-rmmg Rpeclalisl
2C 515
26 W5
- Empnye BuSfmer Semce R —qi,,l
Pro ram
ae -oo
49666
erlwmance.U.Ing
56].036
4679
—IC-tl 0M PBrlOrmante ,l Slale
^ondal.dO fi,
1.fi23,9P
ip661
B _ea mE9ualpanon
n sot
B
n9 Lrcansing __
_ 3smsi_
-_
24
Good Government (Continued)
rRU9 n Se xcea
Te¢m Rew erlea
,Her iolal
In1
Fal6Base
$125XI
ba 60
edrnlcel support an6 aCmmislralb 'esINVr4M io Conalriuenls
415260
6,31
iay Gaundl
2. 215
826
oV'Ba Managernenl.General P6mini51ra1rve. an0,epanmenal
ppgl9er -as
167 00
206
- La,'s."maC..... ar0r
76.011
16,011
oord,a8t, Mnual I'dependenl PU6it &City CPFR
171.192
3 14
veI PWty edrnnal.elon
245
0
raud WasteanO Abuse X011me
25976
50
u0lslaf matlon: Wke Oily News Keess,baea,d PrOmole Pe
, W Re-ohe
233 a0
52221
OTPLS
$10.11944
$595D11
Livability
25
Tear,
Rev wed
,Z Teal
Caan9er
FV16 Base
Pia nnm,and Bra - Design 9enices
5313,645
$23246
FOmimslrolme Al -ianl 111
3B 513
M 113
G1y Pia nn ev 11
A3,fi96
Sd 698
IraH¢ Enpm ±c -� - 11P 1.0 Mana9emenl
760331
0
- P1111sn
89100
00700
Bcaks anE Maleriab
662m
25000
Cade En arc meal
1,165613
115
A!Mepcs
739 737
0
Bn dscapa Management
10 Te 411
1671
Paa Management
912 141
].494
Suoplemenlal Pa" Menage- 1 Needs
a FJbI me Melgenanm Ta 1a,, sn,
4 S4asoral Ms —nOe VJOnas
O.enirne Wages
EWmment 8511 "as
3,967r
263921
wean ,r as,
65141a
845
commwity Racrea,-
wa 626
6
26
Livability (continued)
Team
Revlevla0
OXer TWal
Ct,ange fmm
PYI6 Base
Nc95eorrvaoo LOr3ry2ervice5
$1393,928
$126
LlhmryASS —aAI
36,613
36513
CvWOOr E6umlioo
90,466
0
SWMR- 111m9collat1-
1i031,I1I
2]4.160
Vauln Oevelcpment
609.149
p
SWM Taah CoHl ,mn
1146.531
IN 1261
SWMCO11 -1 'l Al-'—
210.041
5150
Livability (continued)
Rennetl Y16 Paae
OXer TMeI
IWB GenerT Atlmin1111 Lt nen0111 —ally $26]W $p
O➢e'alea Housing P'09rams
SWM PhYSCaIll an6 Tryograpnically CM1e11en W 162,101 6,912
sam Qte co9emlon servlees
SYJM aIIx GoXecvan a09.6o9 035241
Community SUSramaomry wogremmin9 195760 e40p
SWM&0WInt —ILeaf COI.- 212011 11126641
SWMOOere1mn51CeIICemer) 99,591 0
TOTALS $16121534 5562655
,A
Economy
Budget Committee Review
,so 111,1. -11
Offer lclaiPY1fi
Pasc
Business enO WOrklwce
31,16>.)6i
bt49,a52 .
OeVNW mrenl
Asset welopmenl lOr the Economy
1i5 i650
0
A52eI Raniallon for ECOnoml c
6]961
0
cevelOpment
Assn cevso,m.m for Economy and
26.060
0
EEucallon- ROanoMeAns
commrssmh
Percem l9J lamePrlS
19435
0
LO,ALS
51010696
E-9451
Budget Committee Review
Outside Agencies
ue Riee BehavPml Xealrbcar¢
Real
Gflertnane
cban9etem
&ase
$7066
$a', 00
ue RiE .Soni a eveancroservarlen..ge"
3.
._.—
Ce,n term P.SUare
29]191
____IQOpO
_
Dee of Salem -al Champ,onah,ps
268
_11431
II Wons�XlPO antl COtah for ECOnprncOevalO menl5u oory n
a,W
6`v000
agggggg ualt LOIIe ¢Access Pro ram CGP
O1 LOmounil 9emces 2t'Men n[rvans lnew
t00 p0
651
0
850
DIaleel Taxes W11emeOn R,W eeel Wrvniwm SerOCe Olatetla J
.1
1200
RI - 5 ¢anal Event Cvnrpma6an
1350
_ 80C
-pllhl ecdl EVen¢C?
15 -000
1550
arlmenl
1555]92
80]92
man 5¢rvirea Aama0y60am
409.052
0
ate l3 COeauO ^.LLU
p100
24,000
EAP'ne
21T81
24]86
___
Mer PUiltlm 5e 0
meersm 1Se lemenlal
30001
1_7,50.
50000
s00
Outside Agencies— (Continued)
32
Real
Gflertnane
Change from
Ill IBase
IIMWnla.e 2c0__
$33.125
50
_ _ _._. _.. _.
II MO,IIam LOa- Ba4opm Renovation lnev.'.
._.—
IO p9�
ss Vlr maPa eani
____IQOpO
lam Viev. Human¢ $ a NpulC w
1.
c: ..
_ _ _
ew Cmte teennhl Loenal
_ _ _ _
zp0p
_. _..
ew GVer Valle COmmrer¢e Pan
35000_
0
Rag,anal Center lm Animal Care and Ratecti on
He 071
0
Quad- AllldnU b�ime,lyflaby�IG�(tg Amepw
_ 80C
nohe MS COmai,exn
26922
0
ogle CAlnmonlly G.eg- AV4oclati-
10A0
ae— Ontsee Fonaglew mew
moot
4500
anOFeR i-al Ceamb¢rof Commarcc'n
764
764
dn2kepe l -al PeMers�i
21502
ip7
o
ne .9 ndl$mdI18u41rwss pevelo m nt Center
1_7,50.
7,50
_
w rake -NI E' R onal LOmmissl-
-:!2'
nokeVeev- Nl..t.1nR¢9� -91 COmmrRion- RpglOnel Birytle
aoNmalar 5u 1
_2_5_3_88
12,00
32
outside Agencies — (Continued)
Reserved Allocations
,, sled
Change Cera FY 16
le, Toal
ease
$80,022,800,
14,219,256
$2,228,800
250,000
Transfer to Schools
Transfer to Debt Service
(2,258,633)
0
Personnel Lapse (Salary,FICA.
Retirement)
Budget Contingency
1,297,566
0
Other (Medical, Dental, Affordable Care
10,508,150
1,104,083
Act, Civic Center Subsidy, GRTC
Subsidy, Stormwaler Utility, Grant Fund,
WIC, Mac Contingencies, Reserves,
OPEB, Line of Duly, CCAP)
Compensation Increase
1,900,000
1,900,000
Budgeting for Outcomes Contingency
250,000
$105.939,139
250,000
--
$5,732.883
TOTAL:
f=
28657
0
Reserved Allocations
34
Requested
Change from
Offer Total
FY16Base
$80,022,800,
14,219,256
$2,228,800
250,000
Transfer to Schools
Transfer to Debt Service
(2,258,633)
0
Personnel Lapse (Salary,FICA.
Retirement)
Budget Contingency
1,297,566
0
Other (Medical, Dental, Affordable Care
10,508,150
1,104,083
Act, Civic Center Subsidy, GRTC
Subsidy, Stormwaler Utility, Grant Fund,
WIC, Mac Contingencies, Reserves,
OPEB, Line of Duly, CCAP)
Compensation Increase
1,900,000
1,900,000
Budgeting for Outcomes Contingency
250,000
$105.939,139
250,000
--
$5,732.883
TOTAL:
34
Summary— March 7th
Capital Project
Planning
tddm Re.�e�.ee
OXer TOlal
Gndr+sdrrom
FY 16 Base
EOUCd4on � _ - --
818%,069
$fiI903
6d10Y _
%94NA09
§ +.95Q5]4
Hum9n $ervrces
%],]258%
$989075
Irrfres+muure
§22.896,399
$1.]8].]66
_
GOOD GOVMnmenl
$18,119.005
$595011
Llva0drlY
S16 121 b8G
$ %2.635
Ec,
$1018,896
$149452
OutsiOe Agencies
$9115.$58
$L31360,
Bldg¢Commtee Re—,r
§4435,940
$1,328 %i
ReserreEAllocauon
$105.939.139
39128rv-
TOTALS
$20].096$65 .Iyf00166
f2T6.621,000
(58,410,595)
Beveme Estimate - M—I ]
VaneMe
Capital Project
Planning
Capital Project Planning
• Maintain Current Capital Assets
Infrastructure Investment for Livability and Economic Development
• Bridge Renovation /Replacement
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
Debt Issuance Planning FY 2017 -2021
era
BAW II-1-
PEF A1ss— Nan
Cix< Cm @r
$1prmmin M14 a9e,rem '
woo. wry ar.e sraawx
so-en s<•
re r•a�nn �,waia, Pay
911 CmAr
"r rrr r rr, rrr
Ld:niai Awn eSVa vn�
10tti abwllnOrmenren�•
One -Time Funding Requests
Total: $1,200,744
Percent for Art
5 21,500
Equipment:
$542,874
Presidential Election Expenses:
$ 42,689
Departmental Building Upgrades:
$48,031
Technology Server Room Upgrades:
$113,000
One -time Training Needs:
$ 15,100
Market Building Capital Improvements:
$ 75,000
Classification & Compensation Study:
$200,000
Park Maintenance Equipment Needs:
$130,700
Other Requests:
$ 11,850
To be funded from one -time sources
Council Discussion
FY 2016 -2017 Balancing
Draft 2017 -2021 CIP and Capital Plan
Next Steps
• Priority Teams
— Make final funding recommendations to Budget
Committee
• Budget Committee
— Receive final recommendations from Priority
Teams
— Balance Recommended Budget
— Prepare Capital Plan recommendation
April 41h Briefing
Operating and Capital Budget
Development Next Steps
• Council Briefing — April 4, 2016
• Recommended Budget Presentation —April 18, 2016
• Public Hearing —April 28, 2016
• Council Briefing /Budget Study — May 5, 2016
• Budget Adoption — May 12, 2016
Miscellaneous: City Council March 31, 2016.
_— ,
idI
ROANOKE
Department of Management & Budget
Noel C. Taylor Municipal Building
215 Church Avenue, SW -. Room 354
Roanoke. Virginia 24011
540.8536800 faz. 540- 853 2773
March 31, 2016
Mayor Bowers and Members of City Council:
RE: FYI Budget Development Follow -Up Information
As follow -up to the FY 17 budget work sessions held, the following information is
provided in response to requests by City Council.
Council of Community Services
The Council of Community Services is a non - profit agency, not a state agency. It does
receive state as well as federal funding.
Roanoke Valley Convention and Visitors Bureau
Funding provided to the Roanoke Valley Convention and Visitors Bureau during FYI
totaled $1,560,946. Based on the established formula, the current FYI allocation
totals $1,600,125. This allocation will be adjusted at the end of the fiscal year based
on actual Transient and Occupancy Tax revenue received. The Convention and
Visitors Bureau maintains a fund balance which totals $864,452 as of June 30, 2015.
Blue Ridge Behavioral Healthcare
Blue Ridge Behavioral Healthcare is one of 40 Community Service Boards. Funding is
provided by a combination of state and local government appropriations, federal and
private grants, and reimbursement from federal agencies, client insurers and private
payment. Requested funding is based upon a utilization formula and match ratio
requirement according to the Department of Behavioral Health and Development
Services Performance contract. Approximately 45% of clients served during FYI S were
residents of the City of Roanoke. Approximately 51% of staff hours were spent serving
residents of the City of Roanoke. Of the total $1.2M funding request of localities,
approximately 59% or $706,696 is requested from the City of Roanoke. Other
localities participating include Roanoke County, Botetourt County, Craig County and
the City of Salem.
We Must that this summary is informative and responsive to your requests. If you have
any questions, feel free to let me know.
Respectfully,
Amelia C. Merchant, Director
Department of Management and Budget
c: Council- Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
R.B. Lawhorn, Budget Administrator, Department of Management and Budget
March 9, 2016
The Reverend Kenneth P. Lane, Pastor
Trinity Lutheran Church
4040 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Pastor Lane:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, March 7, 2016.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
SMR:aa
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 6531145
S 1'E.PI IANIE M. MOON REYNOLDS, MMC
E-itiml: elerk(n'lroanokeva.gov ('E('EWAT. WEDR,C'M('
City Clerk
Acting Deputy City Clerk
March 9, 2016
The Reverend Kenneth P. Lane, Pastor
Trinity Lutheran Church
4040 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Pastor Lane:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, March 7, 2016.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
SMR:aa
Office of the Mayor
CITY OF t ,, ROANOKE
•
WHEREAS, Andolyn Medina is a senior and the recipient of a full four -
year scholarship to Hollins University. And after an ambitious first
semester, she was accepted into the University's three -year accelerated
program;
WHEREAS, Andolyn is scheduled to graduate on May 22, 2016 with a
Bachelor of Art degree in Psychology and as well as a minor in Music;
WHEREAS, an accomplished classical vocalist and pianist, Andolyn was
selected to sing the National Anthem at the campaign rally for President
Barack Chains in 2012 and the Miss America Pageant in 2013;
WHEREAS, Andolyn has volunteered at numerous agencies in the
Roanoke Valley; and was awarded the Presidential Life -time Achievement
Award for volunteering with excess of 4, 000 community service hours;
WHEREAS, Andolyn served as mentor and an Assistant to the Dean of
Academic Affairs at the University; and received the President's Volunteer
Service Award signed by President Deems;
WHEREAS, Andolyn was crowned Miss Roanoke Valley 2016 and will
compete for the title of Miss Virginia in June 2016.
NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim March 7 throughout this great, six -time All -
America City, as
ANDOLYN MEDINA DAY.
Given under our hands and the Seal of the City of Roanoke this seventh
day of March in the year two thousand and sixteen.
ATTEST.'
Stephanie M. Moon Reyn
City Clerk
LOA
Z� ` _C
Awi*� lip aff2iws
To: The City Council of Roanoke Virginia
From: David Wertz
Subject: Dr. Pepper Park
We, the citizens of Roanoke Virginia and the residents of the Riverland/Walnut
Hills neighborhood, petition the City Council of Roanoke, Virginia, to rescind any
and all permits that have been issued to Dr. Pepper Park and Sponsor Hounds
Events that allows the broadcasting of amplified music in our neighborhood. Dr.
Pepper Park is a nuisance and has been a detriment to our neighborhood since
its inception. Not only has a private company infringed on my civil rights and
denied me the quiet and peaceful enjoyment of my property at 430 Walnut
Avenue SE, but they have been allowed to do so by you, the government of this
city.
Last spring, concerts began at Dr. Pepper Park, which is directly across the river
from our neighborhood. Prior to the first concert, nobody in the neighborhood
knew what to expect regarding the volume of amplified music or the frequency of
the events. By mid - summer, however, it was clear that whenever events were
being held at Dr. Pepper Park, it was impossible to enjoy any type of outdoor
activity in our own yards or even escape the noise by going inside our homes. As
a result, the level of discontent within the neighborhood transitioned from
tolerance to total dissatisfaction as the season wore on. By our own tally there
have been over 80 complaints made to the police department. Why are these
reports of violations being ignored?
Right at this very moment 100 of thousands if not millions of dollars are being
spent in the city of Roanoke to provide noise abatement walls along the 581
corridor. Why are we spending all of this money if the city has agreed that it is
legal and acceptable to broadcast amplified music all through my house and my
neighborhood?
By his own admission, in his reply to my first letter to City Council, (see below)
Brian Townsend admitted that no impact studies were performed Or etren
considered, much less impact studies on the effects of amplified music in our
neighborhood. Is this the way City Council protects me as a citizen of this city? I
cannot escape this amplified music. I can hear it in every room of my house. I
want to ask, which City Council members will welcome Dr. Pepper Park into their
neighborhood?
In regards to my request for enforcement of the noise ordinance, Mr. Townsend
stated:
It has not been our practice and procedure to utilize this Section of the Code
21 -207 for a situation /context as your inquiry regarding the use of Dr. Pepper
Park and its related sound /noise impacts. Why not? The intent of this ordinance
is clearly to protect the quality of life in residential neighborhoods. I want to know
why this ordinance is not being enforced. I would like to remind him, too, that
customary practice and procedure does not mean correct or upheld by a court of
law.
Please tell me how Dr. Pepper Park fits the vision statement of City Council?
What has Dr. Pepper Park brought to the neighborhood? Not one positive thing,
that is what. What about the infringement on the rights of all of the hard working,
tax paying citizens of Riverland/Walnut Hills? Every property owner in Roanoke
should be concerned by the message the city is sending by this action.
We would like to remind City Council that taxpayers funded the Elmwood Park
renovation, at a cost exceeding 6 million dollars, to be our designated venue for
outdoor events. By allowing amplified music events to be held at Dr. Pepper
Park,a for -profit venue on private property, rather than Elmwood Park, the taxpayers
are losing potential revenue that might have been realized. This practice seems
inconsistent with the City's obligation to maximize the utilization and revenue on
our existing taxpayer supported venue. The amphitheater sits idle over 90% of
the time and almost always when Dr. Pepper Park is in operation.
Here is an excerpt from an email that Mr. Tom Mohr sent to MR. Chris Morill last
November.) also believed the development would increase the value of my home
on Ivy St. long term. But the current sound levels coming from Dr. Pepper Park
will have a negative impact on any neighborhood development. As the Park
season progressed I became more and more irritated by the volume that I feel
violates the city noise ordinances. I have enjoyed sitting on my porch on summer
evenings for years but recently most concert nights were spent inside as the
music level was too high. Even retreating to the house I didn't escape the music,
it just reduced the decibel level. Please do all you can over the winter to address
this issue.
The same disregard of citizens rights and the influence of money resulted in the
recent crisis in Flint MI. We call on you to rectify this issue immediately, and if this
is beyond council, we will elect one that is responsive to the citizens of this city.
t.I
To: The City Council of Roanoke Virginia
From: David Wertz
Subject: Dr. Pepper Park
Dear City Council Members,
I have resided at 430 Walnut Ave SE, Roanoke, Virginia, 24014, since 1992. 1 am writing
to you about the violations of my civic rights, of city code, and my quiet and peaceful
enjoyment of my property as a result of the permit you issued to Dr. Pepper Park that
allows them to broadcast amplified music in my neighborhood, and in fact, into my
home.
I have contacted the code and planning departments with pertinent and valid questions
and concerns several times; they have yet to respond to me. After several emails, I was
contacted by police officer Thomas, but he could not answer any of my questions. I
called Mayor Bowers, who returned my call and told me this was a political issue with
City Council. So, I am presenting the following questions to you.
First, I want to know what impact studies were carried out in regard to playing amplified
music in the neighborhood, by which agency these were conducted, and what were the
results of these studies.
Second, I also want to know why an issue with the far - reaching effects of something like
this was not opened and advertised for public debate before the permit was issued.
Third, I want to highlight and ask about Sec. 21 -207. of the City Code, which is written to
protect the peaceful and quiet enjoyment of residential property:
(1) Radios, television sets, musical instruments and similar devices. Operating,
playing or permitting the operation or playing of any radio, amplifier,
television, record, tape or compact disc player, drum, musical instrument or
similar device:
a. Between the hours of 10:00 p.m. and 8:00 a.m. in such a manner as to
permit sound to be heard across a residential real property boundary;
b. When the sound source is located within a motor vehicle in or upon public
right -of -way or public property and the sound can be heard more than fifty
(50) feet from its source; or
c. Between the hours of 8:00 a.m. and 10:00 p.m. in such a manner as to
permit sound to be heard on residential property more than fifty (50) feet
from the boundary line of its source.
Paragraph C is very clear and precise as to the acceptable levels of noise in residential
neighborhoods. The sound from Dr. Pepper Park violates this section, because the
sound can be heard in my residential neighborhood during these hours and more than
50 feet from its source. How did City Council agree to the permit, considering these
clear violations of the law and my civic rights? I am aware that the zoning for Dr. Pepper
Park itself is not residential. However, if you are going to allow adjacent zoning to
override the residential code, you have effectively removed from the residential
neighborhood the very protections the code was written to protect.
I must remind you here, we are dealing with amplified music. This is an entirely unique
and pervasive kind of noise, which should have been addressed in the impact studies
that should have been done before a permit was issued. At 430 Walnut, I can hear the
music in every room of my house. Outside, it is like sitting at a carnival. I must raise my
voice to have a conversation with another person, both inside and outside my house.
This is not acceptable in a residential neighborhood.
First and foremost, I am guaranteed and expect fair treatment under the law. By not
enforcing the noise code, you are not treating the residents of this neighborhood with
equal protection that every other neighborhood in Roanoke City receives. Moreover,
City Council has agreed to allow a private company to profit at the expense of every
resident in this neighborhood. In addition to taking away our quiet enjoyment of our
residential properties, Dr. Pepper Park is costing every property owner untold
thousands of dollars in resale and rental value. I invite you, the members of City Council
and the mayor, to my home during one of these code violations to hear this amplified
music and to speak with real estate agents concerning the resale and rental value of my
property. I assure you, you would not buy or rent a home in my neighborhood if you
heard the music first. The city has effectively taken the value of my property without
compensation, which is another legal issue that the city is going to have to deal with.
I understand the need to develop and grow our city and I support such efforts
when they are not solely for the profit of a private company or corporation. Dr. Pepper
Park is not part of the vision that one has when thinking of investing in
their future and their community. The City of Roanoke just finished a major upgrade of
the venue at Elmwood Park and it is great. This is an established and perfect place for
outdoor entertainment and it is within the constraints of the city code and has adequate
parking. How does City Council issue a permit to Dr. Pepper Park when there is very
limited public parking? May I remind City Council that this neighborhood belongs to us,
the residents, not to a corporation that is only concerned with its bottom line and has
no concern for the other residents or their investments in the City of Roanoke? I ask
each member of City Council: Would you welcome and rejoice to have Dr. Pepper Park
as a member of your neighborhood?
It is obvious that mistakes have been made and now is the time to rectify this. The illegal
permit issued to Dr. Pepper Park needs to be revoked immediately and without delay.
Every day this is allowed to continue is a violation of my personal, property, and civic
rights. As City Council, your job is to protect the rights and property of the citizens of the
City of Roanoke.
I look forward to hearing from you and for an opportunity to discuss and resolve this
issue.
David Wertz
y I
My name is Mary Newbold. My family owns renovated and code compliant rentals on Walnut,
Arbutus and Hamilton Terrace. Most tenants are doctors and nurses. My youngest daughter, is
a homeowner nearby. We love everything about this old eclectic neighborhood —the river and
Star, the Greenway, the new developments even the train on the track. It's a great urban area
with the perfect mix of city, country and convenience.
I have a recording of a concert from the Park. My daughter used a professional decibel reader
and recorded the sound levels at her home further down on Hamilton Terrace. We are going to
play that concert at 2 volumes. We have gauged the distance from the speaker to each of you
so you will hear the volume as she heard it. Those nearer the speaker in this room will hear
what those living nearer the Park and up the mountain hear. At no time will it be as loud as it is
at the Park. First, hear what she heard from her porch —an average of 72 decibels. Please
listen. Now, we will lower it to an average of 56.6 —the volume inside her home with doors and
windows closed. Please listen. Seriously, would you consider buying or renting in an area with
hours of music like this or louder several times a week invading your life?
The amplified music affects everyone within earshot. It is a perfect amphitheater with the Park
against the mountain. We have medical personnel, working families, students, retirees and
children. Think of having to sleep with your windows rattling in the evening before a night shift —
of putting children to bed – winner on your patio — watching TV, or med students studying.
Tenants at South 16 told me that they would never have rented there if they had known about
the volume of the concerts.
While we support the development across the river, we believe the outdoor music crosses a
line. Rather than enhancing the value of our property, the outdoor concerts are having the exact
opposite effect by driving people away.
There are 157 apartments at the Bridges and about 350 permanent homes on the mountain
side, which collectively represents a large tax assessed value. Whatever positive claims may
have been made by the developer or sponsor of the events, these are definitely outweighed by
the negative impacts in the area.
Over 140 impacted people have signed the petition. We had expected the City to enforce the
noise ordinance. It is frightening to realize that there could be concerts every night and all
weekends.
We believe Dr. Pepper Park is a detriment to our neighborhood and ultimately a detriment to the
overall economic welfare of the City. We believe that it is unfair to ask so many of us to suffer
for the benefit of a few. I would not be standing here today if I felt otherwise.
Many neighbors have shared their experiences.
1. One tenant can no longer sit on his porch and talk to his wife in the evenings. Another
tenant can't sleep as he goes to bed early because he gets early for work. When he and
his wife move because of the noise I won't be able to rent or sell the house as I will have
to tell prospective tenants or buyers of the defect in the community. It is possible that the
city will have houses that no one will inhabit. Thus, decaying houses and no taxes
because of a private for - profit venue seemed more important than the local residents.
Joan K. Petrus, 1247 Hamilton Terrace
2. The music is amazingly loud. This may have to do with the sound against the mountain. It
is like having front row seats. Felicity Adams Vanke, 532 Linden
1 We were here long before the Park. Please consider how you would feel if someone built
an amusement park in the center of your peaceful neighborhood. James D. Sorreils, 411
Arbutus Avenue
4. The music is annoying to me in the 2900 block of Avenham. Nancy Barbour, 2928
Avenham Ave
Thank you for allowing us to present our petition. When can we expect resolution for our
neighborhood?
Mary Newbold, 2833 Avenham Ave, newboldmary@gmail.com, 819 -3704
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Request Public Hearing for Sale of City -Owned Property, Known
as 2206 Countryside Road, N.W., Tax Map No. #6431501
Background:
Walter C. Evans, Jr. and Margaret Renee Evans currently reside in the City on
Gladies Street, NW. They have expressed their interest to city staff regarding the
purchase of 2206 Countryside Road., N.W., identified by Official Tax Map No.
6431 501 to construct a single dwelling. (See attached exhibit).
The sale of this portion of city -owned property was specifically recommended
by the Countryside Master Plan. The proposed action would have no identifiable
adverse impact on future use of the remaining Countryside properties. The
Evans' have agreed to assume all costs related to the property conveyance.
The proposed sale price of $22,500 reflects the current assessed value of this
portion of the former golf course property.
Recommended Action:
Authorize the scheduling of a public hearing to consider the sale of the
aforementioned property, for March 21, 2016, at 7:00 p.m., or at such time
thereafter as the matter may be reached, or at such later date and time as the
Cit Ta ger may determine.
- - -- - -------- - - - - --
OPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Susan Lower, Director of Real Estate Valuation
Wayne F. Bowers, Director of Economic Development
Barbara A. Dameron, Director of Finance
Chris Chittum, Director of Planning, Building, and Development
Cassandra L. Turner, Economic Development Specialist
e 4
�.` of �' ✓, ',�V •,� v�.� ���`.
•y/ °x.
� 9
3 1
n � �
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Request Public Hearing for a Pedestrian Access Easement
Across City -Owned Property, Official Tax Map No. 1011204
Background
416 Campbell Avenue, LLC, is requesting a pedestrian access easement across
City -owned property located at Campbell Avenue, S.W., depicted as Official Tax
Map No. 1011204. The purpose of the easement is to provide pedestrian access
and egress from the pubic way to a new entry proposed on the eastern side of
the adjoining building located at 416 Campbell Avenue, S.W., Official Tax Map
No. 1011203. Please see Exhibit #1 for a sketch detailing the extent and
location of the easement requested. The requested access easement will
provide enhanced building safety and function by providing a secondary access
and egress location to the building at 416 Campbell Avenue, S.W.
Recommended Action:
Authorize the scheduling of a public hearing to consider the grant of the
pedestrian access easement across the aforementioned City -owned property,
for March 21, 2016, at 7:00 p.m., or at such time thereafter as the matter may
be reached, or at such later date and time as the City Manager may determine.
(Ditopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Wayne F. Bowers, Director of Economic Development
Barbara A. Dameron, Director of Finance
Cassandra L. Turner, Economic Development Specialist
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Request Public Hearing for Sale of City -Owned Property Located
in Coyner Springs Area of Botetourt County, bearing Parcel ID
Nos. 108(9)1 B and 108(9)1 A
Background
Straight Street Roanoke Valley, Inc. (Buyer) has expressed interest in acquiring
two City -owned properties located in the Coyner Springs Area of Botetourt
County, a 6.92 acre parcel (Parcel ID No. 108(9)1 B) which contains the former
Crisis Intervention Center and an adjacent 23.48 acre parcel site (Parcel ID No.
108(9)1A) which is currently vacant. Buyer intends on renovating the 6,500
square feet former Crisis Intervention Center for the treatment and care of girls
who are victims of human trafficking or runaway or homeless teenage children
regardless of gender. The City closed the Crisis Intervention Center in 2010.
Buyer proposes to obtain the property from the City for a nominal fee ($10.00)
subject to specific performance -based terms and conditions of a Contract for
Purchase and Sale of Real Property (Contract). The performance terms and
conditions of the proposed Contract would survive closing and require the
reimbursement of the respective value of the parcels as set forth in the
proposed Contract to the City should the Buyer sell either or transfer an interest
in a parcel prior to the end of an initial ten year period beginning with the
issuance of a Certificate of Occupancy on the property. If either of the parcels
is sold, or an interest therein is transferred, during a subsequent five year
period, the repayment due to the City for the affected parcel would be reduced
proportionately annually. For the purposes of the Contract, the value of the
land comprising the two parcels, together with the value of the improvements
in their current condition is $970,200. The aggregate 2016 assessed value of
the land and improvements for both parcels, as determined by Botetourt
County is $1,192,000. A public hearing is required prior to City Council
authorizing execution of the contract for the conveyance of the City -owned
property.
Recommended Action:
Authorize the scheduling of a public hearing to consider the sale of the
aforementioned property, for March 21, 2016, at 7:00 p.m., or at such time
thereafter as the matter may be reached, or at such later date and time as the
City Manager may determine.
P. MORRILL
ager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Wayne F. Bowers, Director of Economic Development
Barbara A. Dameron, Director of Finance
Cassandra L. Turner, Economic Development Specialist
b�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephpne: (540)853 -2541
Fax: (540)853 -1145
STEPIIANIE M. MOON REYNOLDS, MMC
E -mail: clerk�raanpkeva.gnv
CECEL,IA F. MCCOV
City Clerk
Deputy, City Clerk
CECELIA C W EBB, CMC
Assistant Deputy City Clerk
March 9, 2016
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
This is to advise you that Heather S. Shepardson has qualified as a Citizen at large
member of the Personnel and Employment Practices Commission for a term of office
ending June 30, 2017.
Sincerely, n
Stephanie M. Moon Reynol s, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Heather S. Shepardson, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a Citizen at large member of the Personnel and Employment Practices
Commission for a term of office ending June 30, 2017, according to the best of my
ability. So help me God.
S.�6 "Sti
Heather S. Shepardson
The foregoing oath of office w s taken, sworn to, and subscribed before me by
Heather S. Shepardson this day of;C KXVJAV., 2016
Brenda S. Hamilton, Clerk of the Circuit Court
March 9, 2016
Brent Robertson, Secretary
Western Virginia Regional Industrial Facility Authority
Franklin County
County Administrator
1255 Franklin Street, Suite 112
Rocky Mount, Virginia 24151
Dear Mr. Robertson:
This is to advise you that Wayne Bowers has qualified as a City representative of the
Western Virginia Regional Industrial Facility Authority for a four -year term of office,
ending February 3, 2020.
Sincerely,
Stephanie M. Moon ynolds, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Rommke, Virginiu 24011-1536
'I tlephonc (540)853 -2541
Fax: (540)853 -1145
.S'1'EPBANIE M. MOON REYNOLDS, MM(
E -moil: elcrk(nhmumkevnµuv
CECELIA F. MCCOY
City Clark
Deputy City Clerk
CECELIA C WEBB, CMC
Assistant Deputy City Clerk
March 9, 2016
Brent Robertson, Secretary
Western Virginia Regional Industrial Facility Authority
Franklin County
County Administrator
1255 Franklin Street, Suite 112
Rocky Mount, Virginia 24151
Dear Mr. Robertson:
This is to advise you that Wayne Bowers has qualified as a City representative of the
Western Virginia Regional Industrial Facility Authority for a four -year term of office,
ending February 3, 2020.
Sincerely,
Stephanie M. Moon ynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Wayne Bowers, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City representative of the Western Virginia Regional Industrial
Facility Authority for a four -year term of office, ending February 3, 2020, according to
the best of my ability. (So help me God.)
WAYNE BOWERS
The foregoing oath of of office was taken, sworn to, and subscribed before me by Wayne
Bowers this "day of /G( 2016.
Brenda S. Hamilton, Clerk of the Circuit Court
March 9, 2016
Brent Robertson, Secretary
Western Virginia Regional Industrial Facility Authority
Franklin County
County Administrator
1255 Franklin Street, Suite 112
Rocky Mount, Virginia 24151
Dear Mr. Robertson-
This is to advise you that Robert Ledger has qualified as an alternate City
representative of the Western Virginia Regional Industrial Facility Authority for a four -
year term of office, ending February 3, 2020.
Sincerely,
Stephanie M. Moon Re N Id�s M
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'Telephone: (540)853 -1541
Fu,: (541))853 -1145
S "rEp11 ANIL M. MOON RLYNOLDS, MM(
F nutll: derk(no-uanukevu.,—
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
A,,i ptutDeputy Ciry Clerk
March 9, 2016
Brent Robertson, Secretary
Western Virginia Regional Industrial Facility Authority
Franklin County
County Administrator
1255 Franklin Street, Suite 112
Rocky Mount, Virginia 24151
Dear Mr. Robertson-
This is to advise you that Robert Ledger has qualified as an alternate City
representative of the Western Virginia Regional Industrial Facility Authority for a four -
year term of office, ending February 3, 2020.
Sincerely,
Stephanie M. Moon Re N Id�s M
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robert Ledger, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as an alternate City representative of the Western Virginia Regional
Industrial Facility Authority for a four -year term of office, ending February 3, 2020,
according to the best of my ability. (So help me God.)
II r
"
:0' . V
The foregoing of office was taken, sworn to, and subscribed before me by Robert
Ledger this /" day of 2016.
Brenda S. Hamilton, Clerk of Circuit Court
By , C erk
b�
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
'. -'+M ,ri'-'
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (541)8534145
STEPHANIE M. MOON REYNOLDS, MMC
F nail:
CECELIA F, MCCOY
Cit) Clerk
Deputy City Clerk
CECELIA T. W EBB, CMC
Assent ut Depmy City Clerk
March 9, 2016
Peggy Bishop, Secretary
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Ms. Bishop:
This is to advise you that Robert D. Edwards has qualified as a City representative of
the Roanoke Valley Resource Authority for a term of office ending December 31, 2019.
Sincerely, \`
Stephanie M. Moon Reynoldsd �MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robert D. Edwards, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City representative of the Roanoke Valley Resource Authority
for a term of office ending December 31, 2019, according to the best of my ability. (So
help me God.)
w i
-Q _ �� •D '
The foregoing oath of office ��w%%as taken, sworn to, and subscribed before me by
Robert D. Edwards this ohtlay of r(¢1/ 016.
Brenda S. Hamilton, Clerk of the Circ it Coin
By �� /'���4� . Clerk
STEPHANIE M. MOON REYNOLDS, MMC
013 Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephmnc (540) 853 -2541
Fax: (540) 853 -1145
E -.r.H: elcrk�)rmnokeva.gav
March 9, 2016
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that William J. Modica has qualified as a member of the
Parks and Recreation Advisory Board for a three -year term of office ending
March 31. 2019.
Sincerely,
Stephanie M. Moon eynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, William J. Modica, do solemnly swear or (affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Parks and Recreation Advisory Board for a
three -year term of office ending March 31, 2019, according to the best of my ability. (So
help me God.) �n,,/�
W/) 0 ALrl_
WILL M J. ODICA
The foregoing oath of office was taken, sworn to, and su scribed before me by
William J. Modica this ay o�2016.
Brenda S. Hamilton, Clerk of the Circuit Court
B� Clerk
PARTNERSHIP
March 2, 2016
Ms. Cecelia Webb
City Clerk's Of Iice
Roanoke City Council
215 Church Ave, SW, Rm 456
Roanoke, VA 24011
Dear Ms. Webb:
111 Franklin Plaza. SuRe 333 • Roanoke. VA 24011 -2111
546343 -155
tlo 0
,eroa 1kl 1K • w2 roa nokeorg
I am writing to request that Beth Doughty be included on the March 7, 2016 Roanoke
City Council Agenda. As is customary, Ms. Doughty will present an annual update to
Council on the activities of the Roanoke Regional Partnership.
The presentation (in PowerPoint presentation) will take approximately 20 minutes, and an
electronic copy will be forwarded to Wanda McGill in the city manager's office.
If you have any questions, or need any additional information, please contact me at
540.343.1550 x 101.
Sincerely,
Lisa A. Link
Director of Administration and Investor Relations
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Presentation Regarding the Roanoke Regional Partnership's
Annual Report for 2015
I would like to sponsor a presentation by Beth Doughty, Executive Director of
the Roanoke Regional Partnership, to provide an overview of the activities of the
organization during 2015 by highlighting not only their recent
accomplishments but also future actions and initiatives to be accomplished with
our economic development partners.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
0
ROANOKE REGIONAL
PARTNERSHIP
ROANOKE REGIONAL PARTNERSHIP
(o. Q.
www.roanoke.org
.,
,V ROANOKE REGIONAL
- PARTNERSHIP
www.roanoke.org
Information Requests by Year
378
329
282 285
229
2011 2012 2013 2014 2015
AV ROANOKE REGIONAL
- PARTNERSHIP
www.roanoke.org
Social Engagement
20].548
190.213
291,025
30],241
513,823
Website Visitors Facebook Likes Twitter Followers Newsletter
subscribers
_., -* 52,4]]
38.132
182]4
23141
15,0
15,000
13.079
,310
10,7
0
9,651
4.822
7,814
2011
2012
2013
2014
2015
Website Visitors Facebook Likes Twitter Followers Newsletter
subscribers
10 ROANOKE REGIONAL
- PARTNERSHIP
www.roanoke.org
Business Attraction/
Expansion /Retention Activity
311
270
370
404
2011 2012 2013 2014 2015
(by Project Files Created)
® ROANOKE REGIONAL
- PARTNERSHIP
www.roanoke.org
Annual Economic Impact
$322
million
2012 2013 2014 2015
Ar ROANOKE REGIONAL
— PARTNERSHIP www.roanoke.org
Private Sector Employment
in Roanoke MSA (December)
137,800
2013
140,100
2015__.
Ar ROANOKE REGIONAL
PARTNERSHIP www.roanoke.org
Unemployment Rate in
Roanoke MSA (December)
6.4%
5.8%
5.1%
4.5%
3.8%
2011 2012 2013 2014 02a15
•
PARTNERSHIP www.roanoke.org
Blue Ridge Marathon
Economic Impact
339,079
2011 2012 2013 2014 2015
t ROANOKE REGIONAL
qw PARTNERSHIP www.roanoke.org
GO Outside Festival Attendees
8,500
20,000
4,500 K
2011 2012 203 2014
& ROANOKE REGIONAL
- PARTNERSHIP
www.roanoke.org
Radical Reels Attendees
550
450
650
740
2011 2012 2013 2014 2015
tr�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chm-ch Avenue, S. W., Room 456
Rommke, Virginia 24011 -1536
'telephone: (540)853 -2541
Fnv: (540)853 -1145
STEPIIANIL M. MOON REYNOLDS, Mh1C
E -uuflk rierkkilrannokev,,r,
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIAT. WERR,CMC
Assistant Deputy City Clerk
March 9, 2016
Landon C. Howard, Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue, N. E.
Roanoke, Virginia 24016 -2044
Dear Mr. Howard:
I am enclosing copy of Resolution No. 40449- 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
dL,Wy int e (y) . YN- t rt
Stephanie M. Moon f`zeyno s, MMC
City Clerk
Enclosure
March 9, 2016
The Honorable L. W. Leffel, Chairman
and Members of the Board of Supervisors
Botetourt County
1 West Main Street
Fincastle, Virginia 24090
Dear Chairman Leffel and Board Members:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
� A
0-1 nt-C ,L..
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Rommke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
9TEFIIANIE M. MOON REYNOLDS, MIMIC
E- ,null: clerk@)rpnnakeva.gr,
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA C WEBB, CMC
Assistant Deputy City Clerk
March 9, 2016
The Honorable L. W. Leffel, Chairman
and Members of the Board of Supervisors
Botetourt County
1 West Main Street
Fincastle, Virginia 24090
Dear Chairman Leffel and Board Members:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
� A
0-1 nt-C ,L..
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
March 9, 2016
The Honorable Mayor Byron Foley
and Members of City Council
City of Salem
114 North Broad Street
Salem, Virginia 24153
Dear Mayor Foley and Members of City Council:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
Pr)-7 . •Iv{ �'(7 �¢ ,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 CLnrnh Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telepbone: (540)853 -2541
Fna: (540) 853 -1145
.5'I'EPIIANIE M. MOON BEYNOLD.S, MMC
E-mail: elcrk�r0roanokuvn.gov
CECELIA MCCOV
City Clerk
Deputy City C
t Cie, k
CECELIA T. W EBB, CMC
Assistant Deputy Cn, Clerk
March 9, 2016
The Honorable Mayor Byron Foley
and Members of City Council
City of Salem
114 North Broad Street
Salem, Virginia 24153
Dear Mayor Foley and Members of City Council:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
Pr)-7 . •Iv{ �'(7 �¢ ,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
"' Roanoke, Virginia 24011 -1536
'1'eleyhone (540) 853 -2541
Fax: (541)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC R- mail: elerk(alroiniokevo.uuv
CECELIA MCCOV
Cily Clerk Deputy City Clerk
CECELIA T. W EBB, CMC
Auiatnnt Depty City Clerk
March 9, 2016
The Honorable Mayor Bradley E. Grose
and Members of the Town Council
Town of Vinton
311 S. Pollard Street
Vinton, Virginia 24179
Dear Mayor Grose and Members of Town Council:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
14"J"). �
Stephanie M. Moon Re olds, M C
City Clerk
Enclosure
March 9, 2016
The Honorable Chairman P. Jason Peters
and Members of the Board of Supervisors
Roanoke County
5204 Bernard Drive, 4" Floor
Roanoke, Virginia 24018
Dear Chairman Peters and Members of the Board of Supervisors:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
i'
M.
Sl'tephanie M. Moon eynold MMC
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540) 853 -1145
EPIIANIE M. MOON IZLVNOLD.S, MMC
E -moil: cicrk(ldlavnokevv . qov
CECELIA F. M
City Clerk
Deputy City Clerk
CE.C'ELIA T. WEBB, CMC
Assistant Dat City Clerk
March 9, 2016
The Honorable Chairman P. Jason Peters
and Members of the Board of Supervisors
Roanoke County
5204 Bernard Drive, 4" Floor
Roanoke, Virginia 24018
Dear Chairman Peters and Members of the Board of Supervisors:
I am enclosing copy of Resolution No. 40449 - 030716 supporting the designation of the
Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's
Blue Ridge brand by the City on promotional and marketing materials in support of
expanded destination travel and tourism.
The City of Roanoke desires to work with other regional governments and private
businesses to unite under one regional brand, Virginia's Blue Ridge.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016, and is in full force and effect upon its
passage.
Sincerely,
i'
M.
Sl'tephanie M. Moon eynold MMC
City Clerk
Enclosure
IN IIE COUNCIL OP'I'[IIi CI IY OE ROANOKE. VIRGINIA
The 7th day or, Me'rch, 2016.
No. 40449- 070716.
A RESOLUTION supporting the designation of the Roanoke Valley region as Virginia's Blue
Ridge and directing the use of the Virginia's BlLTC Ridge brand by the City on promotional and
marketing materials in support of expanded destination travel and tourism.
WHEREAS, travel in Virginia's Blue Ridge generates nearly $784 million in travel
expenditures annually by visitors and supports over 7,600 jobs; and provides more than $55
million in direct state and local tax revenue;
WHEREAS, leisure travel, which accounts for more than three- quarters of all hips taken
in the United Stales, supports our region's arts, entertainment, and recreation sectors of tourism
and spurs local job creation;
WHEREAS, traveler spending in our region enhances the lives of local residents through
sales taxes paid by out- of -towu guests, thereby decreasing residents' taxes to cover services
enjoyed by all;
WHEREAS, travel and tourism are vital components of Virginia's diverse economy, a
cornerstone of our vibrant quality of life, and a catalyst for entrepreneurship, cultural enrichment,
historic preservation, community revitalization and economic growth;
WHEREAS, the goal of the Roanoke Valley Convention & Visitors Bureau is to promote
the travel and tourism industry in our region, direct the development of local tourism marketing
programs, and increase the prosperity and welfare of the people of the City of Roanoke and our
region;
WHEREAS, in an effort to market Virginia's Blue Ridge as a premier travel destination,
the Roanoke Valley Convention & Visitors Bureau works in partnership with localities,
businesses, and non - profit institutions to extend the appeal, reach and impact of the "Virginia's
1341c Ridgc" brand;
WHEREAS, the Virginia's Blue Ridge bind promotes a positive and alLactivc image,
regionally, nationally and globally;
WHEREAS, the City of Roanoke desires to work with other regional governments and
private businesses to unite under one regional brand, Virginia's Blue Ridge; and
WHEREAS, the City of Roanoke, in cooperation with other localities within our region,
desires to cooperate, collaborate, develop, and maintain a consistent message that supports the
Virginia's Blue Ridge brand.
NOW, THEREFORE BE IT RESOLVED, by the Council of the City of Roanoke,
Virginia as follows:
The City of Roanoke joins its regional partners in designating our region as
Virginia's Blue Ridge,
2. The Council directs that Roanoke marketing and promotional materials support
the Virginia's Blue Ridge brand, to promote, encourage and sustain the growth of destination
travel and tourism within the greater Roanoke Valley region.
3. The Council directs the City Clerk to provide an attested copy of this Resolution
to the Roanoke
Valley
Convention &
Visitors Bureau, the Botetourt
County Board
of
Supervisors, the
Roanoke
County Board
of Supervisors, the Vinton Town
Council, and
the
Salem City Council.
ATTEST:
j-r,. n--�,v.,
1
City Clerk.
DAVID A. ROWERS
)favor
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
CITY OF ROANOKE
CITY COUNCIL
I5 Church A, ue SW.
Noel C TaI for NI nic pal R 'Idur , Smae 456
R.sucke, Vrgmie 24011 -1536
Telephone: (540) 853 '541
Fax (540) 853 -1145
March 7, 2016
Re: Branding our Region as Virginia's Blue Ridge
Mayor Bowers and Members of Council:
Council Members
William D. Bestpimh
Raphael E_ 'Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Tnakle
For several months, businesses and local governments within our region have been
considering a brand for our region. The purpose of this brand is to create a regional identity for
the Commonwealth of Virginia, the United States, and the world. This brand will serve as the
catalyst for providing a focus for visitors, businesses, and our residents to the place where we
live, work, and play. The Roanoke Valley Convention & Visitors Bureau has coordinated these
efforts and produced the brand: VIRGINIA'S BLUE RIDGE. This brand encompasses all of the
assets and attributes of our region in a succinct and clear message. In order to establish our
brand, we, the City Council, need to endorse this concept and encourage the full implementation
of this brand throughout our City.
The Roanoke Valley Convention Center & Visitors Bureau has asked Botetourt County,
Roanoke County, the Town of Vinton, the City of Salem, and the City of Roanoke to adopt
measures endorsing this brand. We agree that a consistent branding /marketing message is an
important element in our overall effort to grow our regional economy. Attached to this letter is
a proposed Resolution for your consideration. We ask City Council to embrace VIRGINIA'S
BLUE RIDGE as the brand for our region and adopt this Resolution.
Sincerely,
William D. Bestpitch
Member of Council
Raphael E. Ferris
Member of Council
&. 6.
VIRGINIA'S BLUE RIDGE° i
City of Roanoke
V[RGINIAS BIDE RIDGE \ VisitVABIUeRose. cam
- J
L Roanoke Valley
Visitor Indust"
Consumers
Attractions
Travel Agents
Restaurants
Roanoke
Valley
Tour Operators Convention
Hotels
& Visitors
Bureau
Rental Cars
Meeting Planners
Retail
The Roanoke Valley Convention & Visitors Bureau serves as an
intormation bmkerror the Virginia s
Blue Ridge region's macro - tourism economy reconsidering and
wording with over 1,076 parody. .
VIRGINIA'S
BLUE RID EG
eoh.oua
Aeaaon. egnragB
�� te:a
vaaxum
Aggressive Regional
Marketing
Program
VIRGINIA'S BWE 0.1D�E VISIWABIUeRidge com
2
Advertising Successes
2010 -2015
• Unique Website and Mobile Visitors:
2010/2011: 101,841
2014/2015: 595,417 585% Increasspetntnj�t
• Unique Website and Mobile Visitors: IpE4U t! _i
July - October 2015: 271,281
2,200+ Average Visitors Per Day
• Opt -In Loyal Customers Database: 113,392�BECQQD -�
Public Relations Successes
Media Coverage
Hosted 301 journalists
Total media coverage since 2010
Cumulative circulation- 622,647,611 IJjtoQ1
Advertising equivalency - $5,916,4651AEe0BU;
aw �Sogwll (810be Of )WO A">rft M4
SwflternLiving 119kUDI R ehr±ilialniXrratit
Moeem Ge. SaNFem Sly e. WamiNenldmm
Theta iRichmoaa rimes- Dispatch TODAY
OKLAHOMAN TmesDiWtcl,.com TRAVEL
3
VIRGINIA'S BLUE RIDGE
$134 Million Expansion
in 5 Years
2010-2014
VIRGINIA'S BGUE R1� ° VisitVPBlue Ridge. cDm
NEW Annual Spending -
$134 Million
VIRGINIA'S BLUE
RIDGE
TRAVEL EXPENDITURES
um,000 Wa
I#"l Di
gxvemkire:
$775.OW,NO
$750,000,.0
$]25.OW.WO
$)..000.000
%M.WO,WO
$650.00 NO
$6250W, NO
WOOW,WO
2010 2011 2012 2013
2016
S— I,- I—Cpp ,—
Y
VIRGINIAS BLUE RIDGED
Visitors spend $2,558
per resident!
VIBGINiS BLUE RI E� VbrtVABI-Rlage,com
NEW Annual Jobs 520
VIRGINIA75 BLUE RIDGE
EMPLOYMENT INECUNUj
7700
— Bmviovmem
7
1,sW
7.4W
).3W
].2W
7,M
J.oW
tom eo 1 2012 2013 2014
1— u . nm raw.
3
VIRGINIA'S BLUE RIDGE®
2015 t°
VIRGIN6/ 8wE RIO�E � VISRVAameRla4e. com
2015 Rooms Sold Increase - 69,283
VIRGINIA'S BLUE RIDGE
HOTEL ROOM DEMAND
i,zoo,aoo
i.1s0.000
i,�oo.000
�pso.000
�.000,000
950,000
1m0 101 1 2012 2o13 2010 2015
Lodging Revenue Increase - $8,569,967
VIRGINIA'S BLUE RIDGE
ROOM REVENUE Ci�N
E�R�.o9n.ao9. R
Pooin Revenue X.
895.000,NO --
E9opo1—
Eas.aoa,aoo
Eea.o9o,aoo J
$75.M,WO
zom zau e9�e m�5 soya zms
s w.Y. sra. me.
President Jennifer Braaten
Ferrum College - Roanoke Times 7.27.76
"We used to talk about this area
was known for timber, textiles,
and tobacco. Now we've got to
be in it together for talent,
technology, (and) tourism."
7
Tourism
is
Economic
Development's
"First Date"
i B IT ALL STARTS WITH 4 y din
AVISITW -,
Tourism
is
BIG
Business!
VIRGINIASIAS B�DGF �.i..rN � -^
6�5
IN THE COUNCIL OF TUE. CITY OF ROANOKE, VIRGINIA
The 7th day of March, 2016.
No. 40450- 030716.
A RESOLUTION accepting the AmeriCorps VISTA (Volunteers in Service to America)
Grant from the Corporation for National and Community Service (CNCS), and authorizing
execution of any required documents on behalf of the City in connection with such grant.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from
CNCS, a grant that provides the services of an AmeriCorps VISTA member, with a $7,200 local
match from the City, to build and expand social capital in the Loudon-Melrose community, all of
which is more particularly described in the City Council Agenda Report dated March 7, 2016.
2. The City Manager and the City Clerk are hereby authorized to execute avid attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the
City's acceptance of the grant, such documents to be approved as to forth by the City Attorney.
3. The City Manager is hereby authorized to take such further actions and execute
such other documents as may be necessary to implement and administer such grant, consistent
with the terms of this resolution, with any such documents being approved as to form by the City
Attorney.
ATTEST:
�-
City y Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of March, 2016.
No. 40451- 030716.
AN ORDINANCE appropriating funding for the AmeriCorps VISTA grant funded
by the Corporation for National and Community Service, amending and reordaining certain
sections of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35- 640- 3490 -2010 $ 7,200
Revenues
AmeriCorps VISTA FY16 -1-ocal 35- 640- 3490 -3490 7,200
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: 2016 AmeriCorps Volunteers in Service to America (VISTA)
Grant
Background:
The Corporation for National and Community Service (CNCS) has awarded the
Roanoke Police Department and Total Action for Progress an AmeriCorps VISTA
Grant. The CNCS is an independent, federal grant- making government agency
whose mission is to improve lives, strengthen communities, and foster civic
participation through service and volunteering. For almost 20 years, CNCS-
through its programs: Senior Corps, AmeriCorps, Volunteer Generation Fund
(VGF), and Social Innovation Fund (SIF) —has helped to engage millions of
citizens in meeting community and national challenges through service and
volunteer action. CNCS provides grants to national and local nonprofits,
schools, government agencies, faith -based and other community organizations
and other groups committed to strengthening their communities through
volunteering.
The Roanoke Police Department and Total Action for Progress will utilize the
grants' AmeriCorps VISTA member to build and expand social capital in the
Loudon - Melrose DMI area. This joint community effort will initially focus on
improving access to education by providing JumpstART pre - school early
childhood development resources. This educational intervention is critical
because educational success has been shown to have a direct inverse
correlation to interaction with the criminal justice system -
JumpstART is a national early education organization that recruits and trains
college students and community Corps members to serve preschool children in
low- income neighborhoods. The JumpstART curriculum helps children develop
the language and literacy skills they need to be ready for kindergarten, setting
them on a path to close the achievement gap.
The VISTA member will plan the JumpstART program for the Loudon - Melrose
community, develop community resources to support the JumpstART program,
build a curriculum and initiate the JumpstART program. The VISTA member will
develop and recruit a volunteer program to support and sustain the JumpstART
program. The VISTA member will raise awareness of the resources available to
low- income youth in the Loudon - Melrose neighborhood. They will fundraise for
donations and grants to sustain JumpstART. The Vista member will also develop
and implement a formative and summative evaluation of JumpstART, to
determine its impact on educational achievement and delinquent behavior and
identify program areas for further development.
The 2016 AmeriCorps VISTA grant requires a $7,200 contribution from the City
of Roanoke to pay for administrative expenses related to the VISTA volunteer
position. The volunteer will be based at and directly supervised by Total Action
for Progress, but will work closely with the Roanoke Police Department. Total
Action for Progress will also serve as the fiscal agent for this grant.
Recommended Action:
Accept the 2016 AmeriCorps Vista Grant described above and authorize the
City Manager to execute the grant agreement and any related documents; all
such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance and transfer funding in the amount
of $7,200 from the Grant Match account (35- 300 - 9700 -5415) to provide local
match funding, and appropriate total funding of $7,200 for administrative fees
to an account to be established by the Director of Finance in the Grant Fund.
STOPFIER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Timothy S. Jones, Acting Chief of Police
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Subrecipient Agreement Between
The Advancement Foundation
and
Total Action Against Poverty in Roanoke Valley
This Subrecipient Agreement, hereinafter referred to as "the Agreement," between the following
two parties: 1) The Advancement Foundation; hereafter referred to as "The Advancement
Foundation" and 2) Total Action Against Poverty in Roanoke Valley. Inc. (TAP); hereafter
referred to as " Subrecipient," sets forth the parties' understanding concerning the establishment
and operation of a local project under the Corporation for National and Community Service's
(Corporation's) AmeriCorps VISTA program, pursuant to Title I, Part A of the Domestic
Volunteer Service Act of 1973, as amended, (42 U.S.C. § §4950 et seq.), hereinafter referred to as
"the Act ". The primary purpose of this Agreement is for The Advancement Foundation to
provide the Subrecipient with ONE AmeriCorps VISTA member to perform volunteer service to
strengthen and supplement efforts to eliminate poverty and poverty - related human, social, and
environmental problems as specified in the Project Application. Neither the Corporation nor the
AmeriCorps VISTA program is a party to this Agreement.
1. GENERAL PROVISIONS
1. Duration of This Agreement
This Agreement shall become effective on the date of February 22, 2016 and shall end
thereafter on February 21, 2017, unless terminated sooner by either or both of the
parties. Termination of that agreement may occur if the Subrecipient materially fails to
comply with any of this agreement's terms.
2. Status of VISTA Members During Service
The AmeriCorps VISTA member, in the course of their volunteer service, shall not be
considered an employee of either the Subrecipient or The Advancement Foundation.
Because members serve under the authority of federal statute, their rather limited
employment relationship is with the federal government not The Advancement
Foundation, and is governed by federal law, not state law. An AmeriCorps VISTA
member is a federal resource on loan to a local organization. AmeriCorps VISTA
members are regarded as federal employees only for rather limited purposes, as defined
under 42 U.S.C. § 5055 of the Act; specifically members are considered Federal
employees for purposes of the Hatch Act, the Federal Employees' Compensation Act
(worker's compensation), the Federal Tort Claims Act, certain provisions of the IRS
Code, and Title II of the Social Security Act. They are not regarded as federal employees
for any other purposes, including for purposes of unemployment compensation.
Monetary allowances paid by the Corporation to AmeriCorps VISTA members are not
regarded as wages. Monetary allowances are considered income for income tax and
Social Security purposes.
blur 1 MP IAII 10 1, 116 Kinih,d, <IIrzM1m
11. STATEMENT OF WORK
The Subrecipient shall adhere to the Statement of Work below, including the description of
the work to be performed, the budget, and the schedule for completing the work.
1. Description of Work & Schedule
Over the course of one year, the Program Development VISTA serving at Total Action
for Progress (TAP) will develop and pilot an after- school arts program called
JumpstART. To support JumpstART, the VISTA will develop program curriculum,
establish a volunteer program with at least 20 volunteers, conduct community outreach,
raise at least $10,000, and conduct program evaluation. Modeled after the YouthARTS
program and other successful models, JumpstART will increase the educational
achievement and decrease the delinquent behavior of low- income youth in Roanoke's
Loudon - Melrose neighborhood, which has struggled for decades with high rates of
poverty and narcotics- related crime. VISTA Kimberly Mitchell will perform the
following service activities:
1. Develop a curriculum, resources, and implementation plan for the pilot JumpstART
program. (To be completed February 2016 — April 2016)
2. Develop a volunteer program with at least 20 volunteers to support and sustain the
JumpstART program. (To be completed April 2016 — February 2017)
3. Raise awareness of educational resources, including JumpstART, available to low -
income youth in Roanoke's Loudon - Melrose neighborhood.
(To be completed May 2016 - September 2016)
4. Raise at least $10,000 in donations and grants to support and sustain JumpstART.
(To be completed February 2016 — February 2017)
5. Develop and implement formative and summative evaluation of JumpstART, to
determine its impact on educational achievement and delinquent behavior and identify
program areas for further development.
(To be completed February 2016 — February 2017)
The steps the AmeriCorps VISTA member will take to accomplish these activities are
outlined in the attached VISTA Assignment Description (VAD). Changes to the
Statement of Work or VAD must be discussed and received prior written approval by The
Advancement Foundation and the Corporation.
2. Budget for completing the work
Admin fee:
$ 7,200
Supervision:
6,000
FY/, this is for your
Supplies/Equipment
650
awareness, no financial
Telephone /Internet
305
Office space
375
report is required
Travel Reimbursement:
250
Total Subrecipient expenses:
$14,780
W 11 1'X D %Il I J,'OlM1
kimhrh >tih M1oll
H. RECORDS AND REPORTING
The Subrecipient will:
1. Maintain such records and accounts, and make such reports and investigations concerning
matters involving AmeriCorps VISTA members and the project as The Advancement
Foundation may require. The Subrecipient agrees to retain such records as The
Advancement Foundation may require for a period of three years after completion or
termination of the project, or longer if required for administrative proceedings and/or
litigation purposes, and to provide access to such records to The Advancement
Foundation for the purpose of litigation, audit or examination.
a. The Subrecipient will provide contact information for the professional staff that the
AmeriCorps VISTA member is working directly with.
b. Any annual budget information, financial documentation, receipts for services, or
other documents that affect the support of the VISTA member and his/her service
ability, can be requested at any time by The Advancement Foundation. Those
documents must be delivered within two (2) business days of the request.
2. Provide information to The Advancement Foundation on the use of all VISTA resources.
3. Submit quarterly Project Progress Report summaries. Progress reports shall be due to The
Advancement Foundation on the final Friday of each quarter, beginning December 2015.
Additional reports, weekly or otherwise, can be added at any time to the requirements as
specified by The Advancement Foundation. Progress reports shall include the following:
a. Count the number of unduplicated community volunteers completing at least 3 hours
of service recruited by the VISTA during the program year with a separate count for
the Education focus area.
b. A count of cash resources raised as a result of capacity building activities provided by
the VISTA intended to support or enhance the program delivery model. A count of
dollars raised for the Education focus area will be reported.
III. FURTHER RESPONSIBILITIES OF THE PARTIES
1. The Advancement Foundation Responsibilities
The Advancement Foundation will:
a. Assign ONE (1) AmeriCorps VISTA member to the Subrecipient at its discretion and
assign replacements for any AmeriCorps VISTA members who resign, transfer, to
other projects or are terminated.
b. Provide technical and professional nonprofit management assistance to the
Subrecipient in planning, development, and implementation of the project.
c. Periodically review and assist the Subrecipient's use of AmeriCorps VISTA members
to achieve the objectives and perform the task(s) specified in the Statement of Work.
%1k )i I41' -I)M] [ab'olo kmi"rh%"Id'dI
d. Promptly respond to written requests by the Subrecipient to move any AmeriCorps
VISTA member from the project in accordance with the AmeriCorps VISTA
program's policies and procedures.
2. Subrecipient Obligations
The Subrecipient will:
a. Assist in the recruitment of applicants to become ONE (1) AmeriCorps VISTA
member.
b. Arrange and be responsible for providing on -site orientation and training for all
incoming AmeriCorps VISTA members within the first month of their service. The
Subrecipient must also commit to participating in a Subsite Supervisor Orientation as
dictated by The Advancement Foundation.
c. Assist in the provision of in- service training, as specified in the Statement of Work
above.
d. Operate the project in accordance with the provisions of the Act, applicable program
policies and regulations, and other federal laws, regulations, and policies which are,
or become, applicable to the program.
e. Provide on- the -job transportation and other project support as specified in the VISTA
Assignment Description and other job related resources as described in the
organization's concept paper.
f. Ensure that the Subrecipient's AmeriCorps VISTA Supervisor(s) participate(s) in
AmeriCorps VISTA training provided by The Advancement Foundation and the
Corporation.
g. Make every reasonable effort to ensure that the health and safety of AmeriCorps
VISTA members are protected during the performance of their assigned duties. The
Subrecipient shall not assign or require AmeriCorps VISTA members to perform
duties which wouldjeopardize their safety or cause them to sustain injuries.
h. Report to The Advancement Foundation, within 24 hours, the unscheduled departure
or unexcused /unexpected absence of AmeriCorps VISTA members. The
Advancement Foundation must also be kept informed as soon as possible of
unscheduled changes of status and conditions of AmeriCorps VISTA members, such
as: absence without leave, arrests, hospitalization, work related injuries, family
emergencies that require the VISTA return to their home of record, and
discrimination claims. The Subrecipient must further indicate to The Advancement
Foundation the actual departure date(s) of AmeriCorps VISTA member(s) who leave
prior to completion of service date(s).
i. Allow AmeriCorps VISTA members opportunities to participate in local and /or
national emergency disaster relief efforts if needed in the event of a disaster. All
AmeriCorps VISTA Program policies, terms and conditions remain in effect and
benefits and protections afforded and provided to AmeriCorps VISTA members and
The Advancement Foundation and Subrecipients shall continue while on special
disaster relief assignment as if the AmeriCorps VISTA members are in traditional
service at the originally assigned Subrecipient.
j. Allow AmeriCorps VISTA members to participate in Days of Service, e.g., Martin
Luther King, Jr. Holiday, National Volunteer Week, Mayors' Day, and 9/11 Day of
Service, should activities be organized in the communities where the members are in
service.
k. Reimburse all AmeriCorps VISTA members forjob related travel expenses a rate of
at least SAO per mile. In addition, all supplemental training seminars, activities, or
events, shall be financially covered by the Subrecipient, and reported to The
Advancement Foundation.
1. Ensure that persons selected as AmeriCorps VISTA members to serve at the
Subrecipient are not related by blood or marriage to project staff, The Advancement
Foundation or Subrecipient staff, officers or members of The Advancement
Foundation or Subrecipient's Board of Directors, or responsible Corporation program
staff.
m. An administrative fee of $7,200 will be paid to The Advancement Foundation
beginning in March 2016. The Subrecipient will therefore be responsible for $600 a
month for 12 months, to be paid by the 10th of each calendar month (or the first
business day thereafter should the 10th fall on a holiday or weekend). A $35 late fee
will be assessed for payments received after the due date.
i. Should the AmeriCorps VISTA member depart before his/her service term is
scheduled to end, the Subrecipient will be responsible to pay the
administrative fee only through the duration of the VISTA's departure month.
If /when the Subrecipient is provided a replacement AmeriCorps VISTA
member, a new MOU will be created.
H. The Subrecipient is embedded into the grant awarded by the Corporation. It is
not possible to replace the Subrecipient in the grant. Therefore, if the
Subrecipient withdraws from the VISTA program or elects to dismiss the
assigned VISTA, not in accordance with the AmeriCorps VISTA program's
policies and procedures, before the duration of the agreement, the
Subrecipient is financially responsible to pay the administrative fee through
the duration of this agreement.
n. Training fee charges totaling $85 will be paid upon receipt of invoices from The
Advancement Foundation. Trainings are typically spring and fall.
The Subrecipient is required to ensure that all VISTA resources that are provided to
the Subrecipient are properly used at all times. If the Subrecipient has misused any
VISTA resources provided by either the Corporation or The Advancement
Foundation, in violation of Federal law, Federal regulation, or the terms or conditions
of this Agreement, the Subrecipient may be held financially responsible to reimburse
the Corporation for VISTA living allowances, and, if applicable, end of service
awards and other Corporation funds provided in support of a VISTA member.
3. Nondiscrimination
a. General Prohibition
No person with responsibilities in the operation of the project, whether affiliated with
The Advancement Foundation or the Subrecipient, shall discriminate against any
%I'll -I Ar AP -P<b 301e Fim P.rR>inddl
AmeriCorps VISTA member, or member of the staff of, or beneficiary of the project,
with respect to any aspect of the project on the basis of race, religion, color, national
origin, sex, sexual orientation, age, disability, political affiliation, marital or parental
status, or military service.
b. Sexual Harassment
Sexual harassment is a form of discrimination based on sex, which is prohibited as
addressed directly above. The Subrecipient must prohibit sexual harassment and take
immediate corrective action and/or disciplinary action if violations occur. Such sexual
harassment violations include:
i. Acts of "quid pro quo' sexual harassment where a supervisor demands sexual
favors for service benefits, regardless of whether the Subrecipient, its agents
or supervisory employees should have known of the acts.
ii. Unwelcome sexual advances, requests for sexual favors and other verbal or
physical conduct of sexual nature which have the purpose or effect of creating
an intimidating, hostile or offensive service environment.
iii. Acts of sexual harassment toward fellow AmeriCorps VISTA members or
non - employees, where The Advancement Foundation or Subrecipient, its
agent or its supervisory employees knew or should have known of the
conduct, unless it took immediate and appropriate corrective action.
4. Delegation and Subcontracting
The Subrecipient is prohibited from delegating or assigning any of its obligations or
duties contained in this Agreement. AmenCorps VISTA members may not be assigned
by the Subrecipient to perform duties with other public or private non - profit agencies or
organizations.
5. Supplemental Payments Prohibited
Monetary subsistence allowances provided to AmeriCorps VISTA members are designed
to permit AmeriCorps VISTA members to live at or below the economic level of the
persons served, as required by law. The Advancement Foundation and the Subrecipient
are strictly prohibited from supplementing these allowances and must ensure that others
do not do so.
6. Prohibitions of Use of Corporation Assistance by The Advancement Foundation and
Subrecipient
The Advancement Foundation and Subrecipient both agree that no AmeriCorps VISTA
member assigned to the Subrecipient, and no other federal financial assistance provided
by the Corporation, under this Agreement, shall be used to assist, provide or participate
in:
a. Partisan and non - partisan political activities associated with a candidate, including
voter registration.
V100- nNW]- 1,6'011, 6hnh;d, MOddl t
b. Direct or indirect attempts to influence passage or defeat of legislation or proposals
by initiative petition.
c. Labor or anti -labor organization or related activities.
d. Religious instruction, worship services, proselytization, or any other religious activity
as an official part of their duties.
7. The Advancement Foundation and Subrecipient further agree not to:
a. Carry out projects resulting in the identification of such projects with partisan or non-
partisan political activities, including voter registration activities, or providing voter
transportation to the polls.
b. Assign AmeriCorps VISTA members to activities that would result in the hiring of or
result in the displacement of employed workers, or impair existing contracts for
service.
c. Accept or permit the acceptance of compensation from AmeriCorps VISTA members
or from beneficiaries for the services of AmeriCorps VISTA members.
d. Approve the involvement of any AmeriCorps VISTA members assigned to it in
planning, initiating, participating in, or otherwise aiding or assisting in any
demonstration whatsoever.
8. Amendments
This Subrecipient Agreement may be amended at any time, in writing, executed by
authorized representatives of The Advancement Foundation and Subrecipient.
In witness whereof, the parties whose signatures appear below attest to having the authority to
enter into this Agreement and agree that this Agreement will become effective on the
aforementioned date.
THE ADVANCEMENT FOUNDATION SUBRECIPIENT
FM
(Judy Wood's Signature)
EgW
Name: Judy Wood Name:
Title: Vice President Title:
Date: Date:
(Supervisor's Signature)
(Print)
(Print)
Address: 301 S Pollard St Address:
Vinton, VA 24179
Phone: 0:540- 345 -1292 Phone:
C: 540- 815 -6129
hun ier- uan- r,L,>wn i , I r I Ii „n. I,III<i „ -u
AmeriCorps VISTA Assignment Description (VAD)
TAP DMI (1" year)
VISTA Project: VISTA Member Name:
The Advancement Foundation Kimberly Mitchell
Site Name: Assignment Area: Date:
Total Action for Pro ress Program Development February
VISTA Member Acti% itics and Steps Checklist
22, 2016
planned
Goals:
Period of
Work
Over the course of one year, the Program Development VISTA serving at Total.
Action for Progress (TAP) will develop and pilot an after- school arts program called
Feb 2016
JumpstART. To support JumpstART, the VISTA will develop program curriculum,
-
establish a volunteer program with at least 20 volunteers, conduct community
Feb 2017
outreach, raise at least $10,000, and conduct program evaluation. Modeled after the
YouthARTS program and other successful models, JumpstART will increase the
educational achievement and decrease the delinquent behavior of low- income youth
in Roanoke's Loudon- Melrose neighborhood, which has struggled for decades with
high rates of poverty and narcotics - related crime.
Objective 1: Develop a curriculum, resources, and implementation plan for the
pilot JumpstART program.
Feb 2016
1: Assess the community assets, programs, and needs of Roanoke's Loudon - Melrose
—
neighborhood.
April 2016
2: Through research, identify best practices of arts programs that serve at -risk youth,
including the YouthARTS program model.
3: Using best practices identified, develop an engaging curriculum unique for
JumpstART and the target audience that will increase the educational achievement
and decrease the delinquent behavior of low - income youth in Roanoke's Loudon -
Melrose neighborhood.
4: Identify and secure the resources needed to pilot JumpstART.
5: Develop a volunteer- driven implementation plan for JumpstART
Objective 1 Comments /Summary of Accomplishments:
Completed.
date
Objective 2: Develop a volunteer program with at least 20 volunteers to support
and sustain the JumpstART program.
April 2016 -
1: Based on research, develop the infrastructure for a volunteer program to support
Feb 2017
and sustain JumpstART, including policies and procedures for volunteer recruitment,
tracking, management, and retention.
2: Develop JumpstART volunteer recruitment and training materials, including an
application and job descriptions.
3: Recruit at least 20 volunteers to support JumpstART, through making
presentations to at least 5 civic organizations, businesses, and churches.
MU( - TAP -IIDII I ob ]UiP kIrW a 1, %hchdl
4: Train one or more volunteers to lead JumpstART volunteer trainings.
5: Track JumpstART volunteer contact information and activity using TAP's
volunteer management system.
6: Based on lessons learned, update the volunteer program's policies, procedures, and
materials for volunteer recruitment, tracking, management, and retention.
7: Identify and train a staff member or volunteer to manage JumpstART's volunteer
program post VISTA support.
Objective 2 Comments/Summary of Accomplishments:
Completed
date
Objective 3: Raise awareness of educational resources, including JumpstART,
available to low- income youth in Roanoke's Loudon - Melrose neighborhood.
1: Develop a plan for promoting educational resources, including JumpstART, using
May 2016 —
traditional and social media outlets.
Sept 2016
2: Develop outreach materials to raise awareness of educational resources.
3: Conduct outreach to promote JumpstART and other educational programs
available to the community.
4: Continually assess and improve the efficiency and effectiveness of outreach
methods.
Objective 3 Comments /Summary of Accomplishments:
Completed
(date):
Objective 4: Raise at least $10,000 in donations and grants to support and
sustain JumpstART.
1: Develop a case for support for JumpstART.
Feb 2016
2: Develop a fundraising strategy and materials to solicit financial support from
churches, businesses, civic organizations, etc.
Feb 2017
3: Raise at least $5,000 to support and sustain JumpstART by making presentations
to churches, businesses, and civic organizations.
4: Raise at least $5,000 to support and sustain JumpstART by identifying grant
opportunities and submitting grant proposals.
5: Track JumpstART's fundraising activity using TAP's fundraising system.
Objective 4 Comments/Summary of Accomplishments:
Completed
date
Objective 5: Develop and implement formative and summative evaluation of
JumpstART, to determine its impact on educational achievement and delinquent
behavior and identify program areas for further development.
Feb 2016
1: Based on research, identify evaluation methods to assess JumpstART's impact and
-
identify program areas for further development.
Feb 2017
2: Write an evaluation plan and develop program evaluation tools.
3: Using the evaluation plan and tools, gather data and evaluate JumpstART's
impact.
4: Summarize the impact data and evaluation findings in a program report, offering
suggestions for program improvements.
Objective 5 Comments /Summary of Accomplishments:
Completed
date
RIUI 1 [1 All Icb 3016 klmbctl, 1fuchdl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of March, 2016.
No. 40452- 030716.
AN ORDINANCE to appropriate funding from the Department of Technology
Retained Earnings to the CAD Replacement, Contract Management System, PC
Replacement, Lawson Upgrade, Mobile PC Replacement, and Mobile Connectivity
Software projects, amending and reordaining certain sections of the 2015 -2016
Department of Technology Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Department of Technology Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Fund Balance
Retained Earnings - Available
13- 430 - 9949 -9003 $ 100,000
13- 430 - 9445 -9003 30,000
13- 430 - 9845 -9003 220,000
13- 430 - 9442 -9003 78,000
13- 430 - 9546 -9003 100,000
13- 430 - 9441 -9003 100,000
13 -3348 (628,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
TT ST:
� �
LCity CI rk.
0CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Appropriation of Department of Technology Retained Earnings
for Technology Projects
Background:
The Information Technology Committee (ITC), the Department of Technology's
steering committee, is comprised of members representing twelve (12) City
departments. The ITC heard a request by the Department of Technology
regarding the need for funding for important information technology initiatives.
Considerations:
Funds totaling $100,000 have been requested to build capacity to purchase a
replacement to our Computer Aided Dispatch (CAD) system.
$30,000 has been requested to implement a contract management system for
enterprise oversight of all Roanoke contracts.
$220,000 has been planned for PC replacement and desk top software licenses.
An upgrade to the City's Lawson Human Resources /Payroll Management System
will require $78,000 to completely fund.
The City's public safety mobile PC fleet requires replacing units that have met
or exceeded their useful life. Funding of $100,000 has been requested.
The mobile computer wireless connectivity management software requires a
software and hardware refresh at a cost of $100,000.
The funding total of $628,000 for these critical upgrades is available in the
Technology Fund Retained Earnings account (13- 3348).
Recommendation: Standard template shows Recommended Action
Adopt the accompanying budget ordinance to appropriate the funding as
follows from
Department of Technology Fund Retained Earnings:
$100,000
13- 430 -9949 - CAD Replacement
$ 30,000
13- 430 -9445 - Contract Management System
$220,000
13- 430 -9845 - PC Replacement
$ 78,000
13- 430 -9442 - Lawson Upgrade
$100,000
13- 430 -9546 - Mobile PC Replacement
$100,000
13- 430 -9441 - Mobile Connectivity Software
- J- &-- ?--� --- --- ---------
CHRISTOPHER P. MORRILL
City Manager
Distribution: Barbara A. Dameron, Director of Finance
Sherman Stovall, Assistant City Manager for Operations
Daniel Callaghan, City Attorney
Stephanie Moon, City Clerk
Drew Harmon, City Auditor
2
I N I 11E COUNCII, OF TI IE CITY OF ROANOKF, VIRGINIA
The 7th day of March, 2016.
No. 40453- 030716.
A RESOLUTION readopting an Emergency Operations Plan for the City of Roanoke.
WHEREAS, this Council is concerned about the health, safety, and well -being of its
citizens and desires that the best possible emergency services be made available to them;
WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law of
1973, Chapter 3.2 of Title 44 of the Code of Virginia (1950), as amended, requires that each city
and county in the Commonwealth maintain an Emergency Operations Plan which addresses its
planned response to emergency situations;
WHEREAS, such an Emergency Operations Plan was developed by City staff in
coordination with the Virginia Department of Emergency Services, and City Council, by
Resolution No. 35688- 121701, authorized the adoption of an Emergency Operations Plan; and
WHEREAS, the Emergency Operations Plan has been revised and updated and State law
requires the readoption of emergency operations plans every four years;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council does hereby adopt the revised Emergency Operations Plan for the City of Roanoke in
accordance with the recommendation contained in the City Council Agenda Report dated March
7, 2016.
REMER6ENCY OPERA DONE PUN REF WHORQFTION 33 .16 POC
ATTEST:
City Clerk.
ma F",v
COUNCIL AGENDA REPORT � CITY
v_ zt
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Emergency Operations Plan Reauthorization
Background
The City of Roanoke prepares and maintains the Emergency Operations Plan,
hereafter referred to as the Plan, in accordance with the Code of the City of
Roanoke, Virginia, Section 2 -126 and the Commonwealth of Virginia Emergency
Services and Disaster Laws, Title 44, Chapter 3.2. City Council adopted the
current Plan on March 19, 2012. In accordance with the Local Partnership
Performance Agreement with the Virginia Department of Emergency
Management, the Plan requires reauthorization.
Considerations:
The Plan provides an organizational framework and response capability from
which the City can respond to any type of disaster or large -scale emergency.
Associated departments have reviewed and revised the applicable sections of
the Plan and those revisions have been incorporated into the document.
The Plan provides that emergency services operations should be structured
around existing constitutional governments and that the City Council in the
event of an emergency confer upon the City Manager, as Emergency
Management Director, the Emergency Management Coordinator, or any other
Emergency Management representative, in the absence of the City Manager, the
authority to act in accordance with Code of Virginia, Section 44- 146.21,
Declaration of local emergency.
Recommended Action:
Authorize the 2016 Edition of the Emergency Operations Plan for the City of
Roanoke.
(Ale_ -9 ----- U ------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
H. David Hoback, Chief, Fire -EMS
Marci Stone, Emergency Management Coordinator
2016
EMERGENCY
OPERATIONS PLAN
CITY OF ROANOKE, VIRGINIA
ROANOKE
2016 Emergency Operations Plan
Table of Contents
Table of Contents
1. Promulgation Statement
2. Resolution
3. Preface
The Basic Plan
Emergency Support Functions
INTRODUCTION
1. Transportation
2. Communications
3. Public Works & Engineering
4. Firefighting
5. Emergency Management
6. Mass Care, Housing & Human Services
7. Logistics Management & Resource Support
6. Public Health & Medical Services
9. Search and Rescue
10. Oil and Hazardous Materials Response
11. Agriculture and Natural Resources
12. Energy
13. Public Safety & Security
14. Long Term Community Recovery
15. External Affairs
16. Military Support
17. Donations and Volunteer Management
III. Support Annexes
Support Annex Introduction
1. Animal Care & Control
2. Damage Assessment
3. Debris Management
4. Evacuation
5. Financial Management
6. Information Technology
7. Logistics Management
B. Public Affairs
9. Volunteers & Donations Management
10. Warning
11. Worker Safety & Health
III. Incident Specific Annexes
Incident Specific Annex Introduction
1. Airport Incident
2. Catastrophic
3. Dam Safety
4. Earthquake
5. Flooding
6. Hazardous Materials
7. Severe Weather
8. Terrorism
Introduction
The City of Roanoke is vulnerable to a variety of hazards Including flash flooding, Over
flooding, hurricanes, winter storms, tornadoes, hazardous materiels incidents, epidemic or
Infectious disease outbreaks, power failures, high wind events, resource shortages and
terrorism. To respond effectively to any emergency of size or complexity beyond a routine
response, it Is critical that all City of Roanoke public officials, departments and agencies,
non - governmental emergency organizations and the general public understand their role
and responsibilities explained in this document. These responsibilities begin as soon as the
Incident is recognized and response ensues, and become particularly important as
command organizes to effectively manage an Incident. A prepared and coordinated
response on the part of local officials in support or in- the -field emergency responders can
save lives, protect property, and more quickly restore essential services. The foundation for
[his coordinated response is established through this document known as the City of
Roanoke Emergency Operations Plan. The "Commonwealth of Virginia Emergency Services
and Disaster Laws of 2000" (Code of Virginia, § 44. 146.13 to 44- 146.29:2) requires that
state and local governments develop and maintain current Emergency Operations Plans
(EDP) in order to be prepared for Incidents. To comply, The City of Roanoke Emergency
Operations Plan (EDP) has been developed and consists of a Basic Plan followed by the
Emergency Support Functions, Support Annexes, and Incident Annexes.
A. Purpose
The purpose of the Basic Plan Is to establish the legal and organizational basis for
operations In the City of Roanoke to effectively respond to and recover from all- hazards
emergency andfor disaster situations. It assigns broad responsibilities to the City of
Roanoke and support organizations for disaster prevention, preparedness, response, and
recovery. These responsibilities are generally extensions of normal, day -to -day functions
position and generally Involve the some personnel and material resources. Planning for all.
hazards incidents sets the concepts and procedures that the City of Roanoke can effectively
apply during disasters and large scale emergencies and allows available resources to Insure
that casualties and property damage will be minimized and essential services will be
restored as soon as possible following the emergency or disaster situation.
B. Scope and Applicability
The EOP Identifies a range of disasters that could possibly occur in or near the City or
Roanoke, anticipates the needs the Jurisdiction might experience during an Incident, and
provides guidance across departments, agencies, and response organizations by describing
an overall emergency response system that addresses the Items outlined below:
1. How city departmenlslagencies will be organized during response to an event, including
command authorities;
2. Critical actions and interfaces during response and recovery;
3. How the interaction between the City and regional, slate, and federal authorities Is
managed;
4. How the interaction between the City and private partner organizations (hospitals, non-
governmental emergency organizations and others) Is managed during emergencies,
and;
5. How to handle and manage needs with the resources available.
The plan is applicable to all agencies that may be requested to provide support
1 0135
C. Emergency Management Activities and Key Concepts
1. This plan addresses the full spectrum of activities related to local emergency
management, including mitigation, preparedness, response, and recovery actions.
Attention is paid to those activities that are directly related to an evolving or potential
incident. Examples of emergency management actions Include:
a. Increasing public awareness of vulnerabilities and preparedness measures;
b. Coordinating protective measures across jurisdictions and disciplines;
c. Conducting assessments and a wide range of prevention measures;
d. Providing coordination of immediate and long -tens public health and medical
response assets;
e. Providing strategies for coordination of resources;
I, Coordinating logistics and support in the aftermath of an Incident;
g. Enabling Immediate recovery activities Identifying long-term consequences In the
Impacted area.
2. Key Concepts
a. Systematic and coordinated incident management, including protocols for:
1) Incident reporting;
2) Coordinated action;
3) Alert and notification;
4) Mobilization of resources
5) Operating under differing threats; and
6) Integration of crisis and consequence management functions.
b. Providing proactive notification and deployment of resources in anticipation of or
In response to catastrophic events in coordination and collaboration with Federal,
Stale, private entities, and other local governments when possible.
c. Organizing interagency efforts to minimize damage, restore Impacted areas to
pre-incident conditions, if feasible, and/or implement programs to mitigate
vulnerability to future events.
d. Coordinating incident communication, worker safety and health, and other
activities that is common to the majority of Incidents.
e. Organizing Emergency Support Functions (ESFs), to facilitate the delivery of
critical resources, assets, and assistance. Departments and agencies are
assigned to lead or support ESFs based on authorities, resources, and
capabllllies.
f. Providing mechanisms for coordination, communications, and information
sharing in response to threats or Incidents. These mechanisms facilitate
coordination between Federal, Slate, and local entitles of government, as well as
between the public and private sectors.
2 of 35
g. Facilitating support to departments and agencies.
h. Developing detailed supplemental operations and hazard - specific contingency
plans and procedures.
1. Providing the basis for coordination of Interagency and intergovernmental
planning, training, exercising, assessment, wordination, and information
exchange.
II. Planning Assumptions & Considerations
A. Incidents are typically managed at the lowest possible level of government.
B. Incident Management activities will be Initialed and conducted using the principles contained in
the National Incident Management System (NIMS).
C. The combined expertise and capabilities of government at all levels, private sector, and non-
governmental organizations will be required to mitigate, prepare far, respond lo, and recover
from disasters.
D. Incidents requiring local government to coordinate operations and /or resources may:
1. Occur at any time with little or no warning;
2. Require significant information sharing across multiple jurisdictions and between the public
and private sectors;
3. Involve single or multiple geographic areas and jurisdictions;
4. Have significant impact and/or require resource coordination and /or assistance;
5. Span the spectrum of Incident management to Include mitigation, preparedness, response,
and recovery;
6. Involve multiple, varied hazards or threats on a local or regional scale;
7. Result in numerous casualties, fatalities, displaced people, property loss, disruption of
normal life support systems (essential public services and basic Infrastructure), or cause
significant damage to the environment;
8. Attract a sizeable Influx of Independent, spontaneous volunteers, donations and supplies;
9. Require short notice for state and Federal asset coordination;
10. Require prolonged, sustained Incident management operations and support activities.
11. Result In the need for additional assistance to the pediatric, elderly, functional need and
homeless populations.
E. The City of Roanoke has established top priority for these areas in times of disaster and
emergency they Include but are not limited to:
1. Save lives and protect the health and safely of public, responders, and recovery workers;
2. Ensure security of the City;
3. When possible, prevent an imminent Incident from occurring;
4. Protect and restore critical infrastructure and key resources;
3 of 35
S. Ensure that local essential government services cantinues to function throughout the
Incident;
6. Protect properly and mitigate damages and impacts to Individuals, communities, and the
environment; and
7. Facilitate recovery of individuals, families, businesses, government, and the environment.
111. Roles and Responsibilities
A. Director of Emergency Management
Referencing the "Commonwealth of Virginia Emergency Services and Disaster Laws" § 44-
146.19. Powers and duties of political subdivisions; The City Manager, serving as the City's
chief executive, is responsible for the public safety and welfare of the people of the jurisdiction.
The City Manager:
1. Is responsible for coordinating local resources to address the full spectrum of actions to
mitigate, prepare for, respond to, and recover from Incidents Involving all hazards including
terrorism, natural disasters, accidents, and other contingencies;
2. Has authority to suspend low[ laws and ordinances, such as to establish a curfew, direct
evacuations, and in coordination with the local health authority, to order a quarantine;
3. Provides leadership and plays a key role In communicating to the public, and In helping
people, businesses, and organizations cope with the consequences of emergency incident
within the jurisdiction; and
4. The City Manager shall appoint a coordinator of emergency management with the consent
of council.
Departments and agencies participate in the Incident Command System, the Emergency
Operations Center, and Emergency Support Function (ESF) structure and may out as Branch
Directors, Group Supervisors, primary operations departments, andlon support agencies as
required to support incident management activities.
B. Emergency Support Functions
The Emergency Support Function (ESF) is a grouping of government and certain private- sector
capabilities into an organizational structure to provide support, resources, program
implementation, and emergency services that are most likely to be needed during incidents.
Each ESP is composed of primary and support agencies. The City of Roanoke Identifies primary
departments on the basis of authorities, resources, and capabilities. Support agencies are
assigned based an resources and capabilities in a given functional area (Sae Annex 4- Matrix
of Responsibilities page 21 of 33). The scope of each ESP is summarized In the ESF
Introduction and detailed in subsequent ESF sections and they are expected to support one
another in carrying out their respective roles and responsibilities. Additional discussion an rules
and responsibilities of Branch Directors, Group Supervisors, primary departments, and/or
support agencies can be found In the Inlroduction to the ESF annexes.
Note: Not all incidents result In the activation of the ESFs. It is possible an incident may
be addressed without activating the ESFs.
C. Nongovernmental and Volunteer Organizations
Non - governmental organizations collaborate with first responders, governments (al all levels),
and other agencies and organizations providing relief services to sustain life, reduce physical
4 of 35
and emotional distress, and promote recovery of disaster victims when assistance Is not
available from other sources. For example, the Roanoke Chapter of the American Red Cross
provides relief at the local level and also provides staffing of ESF #6 — Mass Care.
D. Private Sector
Primary and support governmental departments coordinate with the private sector to
effectively share infonnalion, develop strategies, and Incorporate available resources to
prevent, prepare for, respond la, and recover from disasters. The roles, responsibilities and
participation of the private sector during disaster vary based on the nature of the
organization and the type and impact of the disaster on the community.
Private sector organizations support emergency management by sharing information with
the local govemmenl, identifying risks, performing vulnerability assessments, developing
emergency response and business continuity plans, enhancing their overall readiness,
Implementing appropriate prevention and protection programs, and donating or otherwise
providing goods and services through contractual arrangement or government purchases to
assist In response and recovery activities.
Private sector organizations are encouraged to develop and maintain capabilities to respond
and to manage a wide variety of incidents and emergencies, discussion about these plans
often occurs at the Roanoke Valley Local Emergency Planning Committee where a variety
of public sector stakeholders come together to prepare for disasters and emergencies. The
City of Roanoke maintains ongoing interaction with the critical Infrastructure and key
resources and industries to provide coordination of prevention, preparedness, and response
and recovery activities. Private sector representatives are invited to participate planning and
exercises.
E. Citizen Involvement
Strong partnerships with citizen groups and organizations provide support for prevention,
preparedness, response, recovery, and mitigation.
The Council of Community Services serves as the point of contact for the Citizen Corps
Council. This group brings together the focused efforts of Individuals through education,
training, and volunteer services to help make communities safer, stronger, and better
prepared to address all- hazards Incidents. The Citizen Corps works through a national
network of state and local Citizen Corp Councils. The Citizens Corps brings together leaders
from law enforcement, fire, emergency medical, and other emergency management
volunteer organizations, local elected officials, the private sector, and other community
stakeholders.
The Citizen Corps Council Implements the Community Emergency Response Teams
(CERT), Medical Reserve Corps (MRC), Neighborhood Watch, Volunteers In Police Service,
and provides opportunities for special skills and Interests. These programs develop targeted
outreach for special needs groups and organize special projects and community events.
The City of Roanoke participates In the Roanoke Valley CERT with partnerjudsdiclions
Including Roanoke County, Botetourt County, Craig County, and the City of Salem. The
Council of Community Services serves as CERT Volunteer Coordinator.
IV. Concept of Operations
5 of 35
A. General
This section describes the local coordinating structures, processes, and protocols
employed to manage Incidents. These coordinating structures and processes are
designed to enable execution of the responsibilities of local government through the
appropriate departments and agencies, and to Integrate Stale, Federal, non- govemmenlal
organizations and private sector efforts into a comprehensive approach to Incident
management.
1. The Commonwealth of Vrrolnie Emeroencv Services and Disaster La w. as amended,
provide that emergency services organizations and operations will be structured around
existing constitutional government The City of Roanoke organization for emergency
operations consists of existing government departments, non- govemmental, and private
sector emergency response organizations.
2. The Director of Emergency Management Is the City Manager. The day -to-day activities
of the emergency preparedness program have been delegated to the Coordinator of
Emergency Management, The Director, In conjunction with the Coordinator of
Emergency Management, will support and coordinate emergency operations In time of
emergency and issue directives to other services and organizations concerning disaster
preparedness. The City Manager's Office will be responsible for dissemination of
emergency public Information through the Public Information Officer Identified for the
Incident.
3. The Coordinator of Emergency Management, assisted by department leadership and /or
ESF functions, will develop and maintain a primary Emergency Operations Center
(EOC) to coordinate operations in times of emergency. The primary EOC is currently
located on the ground floor of the Noel Taylor Building. 215 Church Avenue Roanoke,
Virginia. The alternate EOC facility is located In the Roanoke Police Academy at 5401 -B
Barnes Ave NW Roanoke, Virginia 24019.
4. The day - to-day activities of the emergency management program, for which the
Coordinator of Emergency Management is responsible, Include developing and
maintaining an Emergency Operations Plan, maintaining the Primary EOC in a constant
stale of readiness, and other responsibilities as outlined in local and state regulations.
5. The Director of Emergency Management or, in his/her absence, the Coordinator of
Emergency Management will determine the need to evacuate large areas and will Issue
orders for evacuation or other protective action as needed. Local Law Enforcement will
Implement evacuation and provide security for the evacuated area. In the event of a
hazardous materials Incident, the Fire Chief or his/her representative on the scene
should implement immediate protective action to Include evacuation as appropriate.
6. Succession to the Director of Emergency Management will be the Assistant City
Manager (Operations), the Assistant City Manager (Community Development), the
Coordinator of Emergency Management, and the Deputy Coordinator of Emergency
Management, respectively.
7. Department Directors will maintain plans and procedures In order to be prepared to
effectively accomplish their assigned responsibilities.
B. The Coordinator of Emergency Management, assisted by the Deputy Coordinator, will
assure compatibility between the locality's Emergency Operations Plan and the plans
and procedures of key facilities and private organizations within the City as appropriate.
6 of 35
9. The City must be prepared to bear the Initial Impact of a disaster. Help may not be
Immediately available from the stale or federal government after a natural or man-made
disaster, therefore it is essential that the Coordinator of Emergency Management
establish relationships with other localities as well as non - governmental stakeholders
that could aid in times of disaster. All appropriate locally available resources will be
requested through mutual aid agreements before requesting assistance from the slate
when possible. Requests for assistance for state mutual aid will be made through the
State WebEOC to the Slate Emergency Management Coordinator (see Instructions in
Tab �.
10. The Director of Emergency Management or, In his/her absence, the Coordinator of
Emergency Management, with support from designated City officials, will support
emergency operations and provide direction and control for City operations from the
Emergency Operations Center (EOC) during limes of disaster or significant emergency.
The EOC starting levels are dependent upon the type and scope of the emergency at
hand. Suggestions on activation levels for the EOC are covered in Support Annex 1 of
this document. The EOC will provide logistical and administrative support to response
personnel deployed to the disaster site(s
11. The Department Directors or managers will develop and maintain detailed plans and
standing operating procedures necessary to effectively accomplish their operational
tasks. These plans shall include Information where emergency supplies, equipment, and
transportation may be obtained during a disaster or emergency on short notice.
Department Directors or managers will be responsible for Insuring Thal accurate records
of disaster- related expenditures are maintained, this will provide a basis for
reimbursement if disaster assistance becomes available. Departments and agencies will
continue to be responsible for the protection and preservation of records essential for the
continuity of government operations as well as establishing lists of succession of key
personnel and essential functions.
12. Day-lo -day functions that do not contribute directly to the emergency operation may be
suspended for the duration of any emergency If deemed necessary by the City Manager
or his/her successor. Efforts that would normally be required of those functions may be
redirected to accomplish emergency tasks related to the disaster.
13. Declaration of a Local Emergency
a. The City Council, by resolution, should declare an emergency to exist whenever
the threat or actual occurrence of a disaster is, or threatens to be, of sufficient
severity and magnitude to require significant expenditures and a coordinated
response in order to prevent or alleviate damage, loss, hardship, or suffering.
b. A local emergency may be declared by the Director of Emergency Management
with the consent of the City Council (see Section 44- 146.21, Virginia Emergency
Services and Disaster Law.
c. A declaration of a local emergency activates the response and recovery
programs of applicable local and inter - jurisdictional Emergency Operations Plans
and authorizes the furnishing of aid and assistance In accordance with those
plans.
d. In the event the City Council cannot convene due to the disaster, the Director of
Emergency Management, the Coordinator, or any other Emergency Management
staff In his/her absence, may declare a local emergency to exist subject to
confirmation of the Council, within fourteen days. The Director of Emergency
7 of 35
Management or, in his/her absence, the Coordinator will advise the Virginia EOC
Immediately following the declaration of a local emergency (process found in Tab
_). All disaster - related expenditures must be documented in order to be eligible
for post- dlsasler reimbursement should a reimbursement become available or a
federal disaster be declared.
e. When local resources are insufficient to cope with the effects of a disaster and
the City requests slate assistance, the following procedures will apply: The
Director of Emergency Management, by letter to the Stale Coordinator of
Emergency Management, will Indicate that a local emergency has been declared,
the local Emergency Operations Plan has been implemented, available
resources have been committed and if there Is a need for stale assistance is
being requested. A copy of the resolution declaring a local emergency to exist
should accompany the letter submitted to the state.
14. The Virginia Emergency Operations Plan requires the submission of the following
reports by local government in time of emergency.
a. Daily Situation Report
b. Initial Damage Assessment Report
c. Request for Assistance Form
These reports are available using the online WebEOC,
15.Emergency assistance may be made available from neighboring jurisdictions in
accordance with established mutual aid agreements. In the absence of official
agreements, directed by the Director of Emergency Management or, In his/her absence;
the Coordinator of Emergency Management mutual assistance can be requested.
Emergency resources may also be sent from the City to assist adjoining jurisdictions If a
request is made and resources are available.
17. Support by military units may be requested through the State EDC. Military forces, when
made available, may support and assist local resources and may receive mission -type
requests, priorities, and other Information necessary to accomplish established
objectives from the local Director of Emergency Management or hisfher designated
representative.
18. The Director of Emergency Management, the Emergency Management Coordinator, the
Department of Human and Social Services, with assistance from local private non -profit
agencies Including'Housing and Community Development' (Total Action for Progress at
145 Campbell Ave SW, Suite 700, Roanoke, Va), and the Roanoke Redevelopment and
Housing Authority may assist disaster victims In obtaining post - disaster assistance, such
as temporary housing and low- interest loans if these resources are available.
19.This plan is effective as a basis for training and pre - disaster preparedness upon receipt.
It is effective for execution when:
a. Any disaster threatens or occurs in the City and a local disaster is declared under
the provisions of Section 44- 146.21, the Commonwealth of Virginia Emerge I
Services and Disaster Law, as amended.
b. A Slate or Emergency is declared by the Governor.
19. The Director of Emergency Management, assisted by the Coordinator and Deputy
Coordinator of Emergency Management, has overall responsibility for maintaining and
8 of 35
updating this plan. The plan should be updated and improved based on lessons learned,
and republished following an actual or threatened emergency situation where changes to
the document are necessary. At minimum the plan should be reviewed annually,
preferably after a training exercise, drill or activation.. The Emergency Management
Coordinator will have the EDP readopted by City Council every four years.
A plan distribution list Is maintained and all parties Identified are notified when updates
are available. The Director or the Coordinator of Emergency Management should be
notified If improvements or changes are needed based on personnel experiences in
emergencies or deficiencies are Identified through drills and exercises, or changes are
made to the government structure.
B. Concurrent Implementation of Other Plans
The Emergency Operations Plan Is the core plan for managing incidents and details the
coordinating structures and processes used during disasters and large scale emergencies.
Other supplemental departmental, agency and Interagency plans and procedures provide
details on the authorities, response protocols, and technical guidance for responding to and
managing specific contingency situations (such as hazardous materials splils, wild land fires,
acts of violence, etc.). In many cases, City Departments manage Incidents under these
plans using their own authorities. These supplemental agency or interagency plans and
procedures may be Implemented concurrently with the Emergency Operations Plan (EDP)
but are subordinated to the overarching core coordinating structures, processes, and
protocols detailed in the EDP.
C. Organizational Structure
In accordance with NIMS process, Incidents are managed at the lowest organizational level
and as the Incident expands additional resources and positions are appointed based on the
needs Identified. Reflecting the NIMS construct, and in alignment with the National
Response Framework, the Emergency Operations Plan includes the following command
and coordination structures:
1. Incident Commander
2. Incident Command Posts, on -scene using the Incident Command System;
3. Untried Command and/or Area Command (if needed);
4. Local Department of Emergency Management;
5. Director of Emergency Management;
6. Coordinator of Emergency Management/ Deputy Coordinator,
7. Emergency Operations Center,
t. Joint Information Center (JIG);
9. Joint Field Once, which Is responsible for coordinating Federal assistance and
supporting Incident management activities locally;
V. Incident Management Components
9 of 35
This section describes, In further detail, the concept of operations through Incident
management elements ranging from Initial threat notification, early coordination efforts,
assess and disruption of the threat, preparatory activation of the EOC and ESF structure, to
deployment of resources in support of incident response and recovery operations. These
actions do not necessarily occur in sequential order and many may be undertaken
concurrently in response to single or multiple threats or incidents. These components are
revised and detailed from the phases of Emergency Management: Preparedness,
Response, Recovery, and Mitigation.
A. Notification and Assessment
City and non - governmental organizations report threats, incidents, and potential Incidents
using established communications and reporting channels. Typically the 9.1.1
Communication Center is the first point of contact, however, It Is often not confirmed on the
magnitude of resources needed until first responders arrive onsite and assess the situation.
Once a significant threat or incident has occurred It is critical for first responders and
Communication Officers to alert the Emergency Management Coordinator of the anticipated
Impacts on the City of Roanoke related to the event Once notified the Director of
Emergency Management and the Emergency Management Coordinator will make an Initial
determination as to whether or not to Initiate and coordinate support for the Incident
management activities through activation of the EOC, as well as Information - sharing
activities with the community, public and other stakeholders.
B. Reporting Requirements
If It Is determined to activate the local EOC, the City is required to report a Declaration of
Emergency to the Virginia EOC. In most situations, incident information is reported to
Virginia EOC using WebEOC technology using existing mechanisms and may Include:
1. Information on Implementation of incident management or emergency response plan
and details of the current conditions, actions and needs that will be taken to mitigate,
respond to, or recover from the Incident at hand; and
2. Activation of local and stale mutual -aid agreements in response to the incident
C. Dissemination of Warnings and Bulletins
Watches, warnings, and other emergency bulletins are issued by various agencies based on
their statutory missions and authorities. Information on dissemination of public information Is
found in the Public Affairs Support Annex and ESF # 15 External Affairs, specific
instructions for activating some of these resources Is found in the Emergency Management
processes section. A variety of communications systems are used to disseminate
Information to the public during disasters and large scale emergencies these Include:
I. National Warning System ( NAWAS): NAWAS Is the primary system for emergency
communications from the Federal Government to both State and local warning points;
2. National Emergency Alert System (EAS): Formerly known as the Emergency Broadcast
System, the National EAS is a nationwide network of readily available and reliable
means to communicate emergency Information to populations throughout the country;
3. Integrated Public Alert and Warning System ( IPAWS): IPAWS is an intemet -based
capability that Federal, Stale, territorial, tribal, and local authorities can use to Issue
critical public alerts and warnings. This technology aids the City of Roanoke in the
ratification of persons with cellular devices that are not necessarily registered with the
10 of 35
Reverse 9 -1 -1 database but are located within the area receiving notice when that
notification Is Issued.
4. Virginia State and Local EAS: the National Weather Service has the ability to broadcast
Information related to the disasters or emergency on behalf of the City of Roanoke, and
5. The Airbus Reverse 911 system can be utilized for emergency notification and warning
of citizens with landline and registered cell phones within the City of Roanoke during the
time of the disaster or emergency
6. Electronic and Social media products Including the City websile, a variety of City
operated social media outlets Including Facabook and Twitter can also be used to
disseminate information.
D. Pre - Incident Actions
The majority of Initial actions in the hazard area are taken by first responders and Include
efforts to protect the public and minimize damage to property are as follows:
1. Public Health and Safety: Initial safety efforts focus on actions to detect, prevent, or
reduce the impact to public health and safety. Such scllons can include environmental
analysis, plume modeling, evacuations, emergency sheltering, air monitoring,
decontamination, emerging infectious disease tracking, emergency broadcasts, etc.
These efforts may also include public health education; site and public health
surveillance and testing procedures; end immunizations; prophylaxis, and isolation or
quarantine for biological threats.
2. Resoonder Health and Safety: The safely and health of responders is also a priority.
Actions essential to limit their risks Include full Integration of deployed health and safety
assets and expertise; risk assessments based upon timely and accurate data, and
situational awareness that considers responder and recovery worker safety.
3. Property and Environment: Responders may also take Incident management actions
to protect the public, property and the environment..
E. Response Actions
Once an incident occurs, the priorities shift from mitigation and preparedness to Immediate
and short-term response activities that preserve life, property, the environment and the
soclatteconomic(polilical structures of the community.
Response actions Include immediate law enforcement, fire, emergency medical services;
emergency good fighting; evacuations; transportation system detours; emergency public
information; urban search and rescue; the provision of public health and medical services
and protection of responder health and safely.
Food, Ice, water, and other emergency essentials; debris clearance; the emergency
restoration of critical infrastructure; control, containment, and removal of environmental
contamination also become a priority for response. Once Immediate response missions and
life- saving activities conclude, the emphasis shifts from response to recovery operations,
and if applicable, hazard mitigation.
F. Recovery Actions
11 of 35
Recovery Involves actions needed to help individuals and communities return to normal
when feasible. The Joint Field Office (JFO) is the central coordination point among Federal,
Stale, City, and voluntary organizations for delivering recovery assistance programs.
The JFO Operations Section Includes the Human Services Branch, Infrastructure Support
Branch, and the Community Recovery and Mitigation Branch. The Human Services and
Infrastructure Support Branches assess stale and local recovery needs at the outset of an
incident and develop relevant Iimeframes for program delivery. These groups assess the
long -term Impacts of the Incident, define available resources, and facilitate the development
or a course of action to most efficiently apply available resources to restore and revitalize
the community as well a reduce the Impact from future disasters.
These groups Identify appropriate agency assistance programs to meet applicant needs.
Hazard Mitigation measures are identified in concert with congressionally- mandated locally
developed plans. Hazard Mitigation Risk Analysis; technical assistance to state and local
governments, citizens, and businesses; and grant assistance are included with the
mitigation framework. These agencies work in tandem to track overall progress of the
recovery effort, particularly noting potential program deficiencies and problem areas.
Long -tens environmental recovery may include cleanup and restoration of public facilities,
businesses, and residences; re- establishment of habitats and prevention of subsequent
damage to natural resources; protection of cultural or archeological sties; and protection of
natural, cuitursl, and historical resources from intentional damage during other recovery
operations.
G. Mitigation Actions
Hazard Mitigation involves reducing or eliminating long -term risk to people and property from
hazards and their effects. The JFO is the central coordination point among Federal, State,
City, and non - governmental organizations for beginning the process that leads to the
delivery of mitigation assistance programs.
The JFO Is responsible for coordinating the delivery of all mitigation programs within the
affected area, Including hazard mitigation for.
1. Grant programs for loss reduction measures (if available);
2. Delivery of loss reduction building - science expertise;
3. Coordination of Federal Flood Insurance operations and integration of mitigation with
other program efforts;
4. Conducting flood recovery mapping to permit expedited and accurate implementation of
both recovery and mitigation programs;
5. Predictive modeling to protect critical assets;
6. Early documentation of losses avoided due to previous hazard mitigation measures; and
7. Community education and outreach necessary to foster loss reduction.
The Community Recovery and Mitigation Branch works with the Infrastructure and Human
Services Branches and with state and City officials to facilitate the development of a long-
term recovery strategy for the Impacted area.
VI. Plan Management and Maintenance
12 of 35
A. Coordination
The City should conduct a comprehensive plan review and revision, and exercise prior to
formal adoption by City council every four years in order to maintain plan currency. It is also
suggested that plans be updated and reviewed as part of training exercises and updated
when need for changes are found.
i. The Virginia Emergency Services and Disaster Law, as amended, require that each city
prepare and keep current an emergency operations plan.
The Emergency Management Coordinator will review the Emergency Operations Plan
annually and will coordinate with each emergency resource organization and assure the
development and maintenance of appropriate emergency response capabilities.
2. The Emergency Operations Plan will be available in PDF format in the Lotus Notes
Employee Portal.
In the event an incident exceeds City emergency response capabilities outside assistance is
available either Uvough mutual support agreements with nearby jurisdictions and volunteer
emergency organizations or through the Virginia Emergency Operations Center (VEOC).
City resources must be fully committed before slate and federal assistance is requested.
13 of 35
Aooendix 1 — Glossary of Key Terms
Amateur Radio Emergency Services
A public service organization of licensed amateur radio operators who have voluntarily
registered their qualifications and equipment to provide emergency communications for public
service events as needed.
American Red Cross
An organization charged by statue and agreements with the responsibility of helping meet the
human needs of disaster victims.
Command Section
The function of command section in the Incident Command System is to direct, control, or order
resources, Including people and equipment, to the best possible advantage.
Command Post
That location at which primary Command functions are executed; usually collocated with the
Incident Base (also referred to as the Incident Command Post).
Comprehensive Resource Management
Maximizes the use of available resources, consolidates like resources and reduces the
communicalions load on the Incident Command Operation.
Coordination
The process of systemically analyzing a situation, developing relevant information, and
inrorming appropriate personnel of viable alternatives for selection of the most effective
combination of available resources to meet specific objectives.
Declaration of Emergency
Whenever, in the opinion of the Governor, the safety and welfare of the people of the
Commonwealth require the exercise of extreme emergency measures due to a threatened or
actual disaster, he may declare a state of emergency to exist.
Decontamination
The process of making people, objects, or areas safe by absorbing, destroying, neutralizing,
making harmless, or removing the Hazardous Material from the person, object or environment.
EmergencylDisasterllncident
An event that demands a crisis response beyond the scope of any single line agency or service
and that presents a threat to a community or larger area. An emergency Is usually an event that
can be controlled within the scope of City capatfilies; a major emergency or disaster usually
requires resources beyond what Is available locally.
Emergency Alert System
A network of broadcast stations Interconnecting facilities authorized by the Federal
Communications Commission (FCC) to operate in a controlled manner to warn and inform the
public of needed protective actions in the event of a disaster or emergency situation.
Emergency Operations Center
A facility from which government directs and controls its emergency operations; where
Information about the status of the emergency situation is officially collected, assimilated, and
14 of 35
reported on; where coordination among response agencies lakes place; and from which outside
assistance Is officially requested.
Emergency Operations Plan
A document which provides guidance for a preplanned and coordinated response In the event of
an emergency or disaster situation.
Emergency Management
The function responsible for mitigation, preparedness, response and recovery to all natural and
man -made incidents that effect the operations of the locality; coordinating the functions
Including firefighting, law enforcement, medical and health, rescue, warning, engineering,
communications, evacuation, resource management, plant protection, restoration of public utility
services, and other functions related to preserving the public health, safely, and welfare.
Emergency Support Function
Supporting functions In which agencies or departments provide or coordinate certain resources
in support of the response to emergencies or disasters.
Exercise
An activity designed to promote emergency preparedness; test or evaluate emergency
operations plans, procedures, or facilities; train personnel in emergency response duties, and
demonstrate operational capability. There are three specific types of exercises: tabletop,
functional, and full scale.
Evacuation
Assisting people to move from the path or threat of a disaster to an area of relative safety.
Federal Disaster Assistance
Aid to disaster victims andlor state and local governments by federal agencies under provisions
of the Robert T. Stafford Relief and Emergency Assistance Act of 1988 (PL 93.288).
National Response Plan
A federal document which establishes a process and structure for the systematic, coordinated,
and effective delivery of federal assistance to address the consequences of any major disaster
or emergency.
Geographic Information System
A computer system capable of assembling, storing, manipulating, and displaying geographically
referenced Information, i.e. -data Identified according to their locations.
Hazardous Materials
Substances or materials which may pose unreasonable risks to health, safety, property, or the
environment when used, transported, stared or disposed of, which may Include materials which
are solid, liquid, or gas. Hazardous materials may Include toxic substances, flammable and
Ignitable materials, explosives, or corrosive materials, and radioactive materials.
Hazardous Materials Emergency Response Plan
The plan was developed in response to the requirements of Section 303 (a) of the Emergency
Planning and Community Right -to -Know Act (Title III) of Superfund Amendments and
Reauthorization Act of 1988. It Is Intended to be a tool for our community's use in racognizing
the risks of a hazardous materials release, In evaluating our preparedness for such an event,
15 of 35
and in planning response and recovery actions. This plan Is separate from [he Emergency
Operations Plan.
Incident Command System
A model for disaster response that uses common terminology, modular organization, integrated
communications, unified command structure, action planning, manageable span or control, pre -
designed facilities, and comprehensive resource management. In ICS there are five functional
elements. Command, Operations, Logistics, Planning and Flnance /Adminlstralfon.
Incident Commander
The individual responsible for the directing, ordering and managing all Incident objectives.
Initial Damage Assessment Report
A report that provides Initial information regarding overall damage Impacts to public and private
property following an Incident and thereby providing a basis for emergency declaration and/or
disaster assistance.
Integrated Communications Plan
This plan coordinates the use of available communications means and establishes frequency
assignments for certain functions.
Integrated Public Alert and Warning System
Integrated Public Alert and Warning System ( IPAWS): IPAWS is an inlemet•based capability
that Federal, State, territorial, tribal, and local authorities can use to Issue critical public alerts
and warnings.
Local Emergency
The condition declared by the local governing body when, in its judgment, the threat or actual
occurrence of a disaster is or threatens to be of sufficient severity and magnitude to warrant
coordinated local government action to prevent, or alleviate loss of life, property damage, or
hardship. Only the Governor, upon petition of a local governing body, may declare a local
emergency arising wholly or substantially out of a resource shortage when he deems the
situation to be of sufficient magnitude to warrant coordinated local government action to prevent
or alleviate the hardship or sugaring threatened or caused [hereby.
Local Emergency Planning Committee
Appointed representatives of local government, private Industry, business, environmental
groups, and emergency response organizations responsible for ensuring hazardous materials
planning requirements of the Supedund Amendments and Reauthorization Act of 1986 (SARA
Title III) compliance.
Mitigation
Activities that reduce or eliminate the Impacts or chance occurrence of a disaster. Examples of
mitigation measures include, but are not limited to, the development of zoning laws and land
use ordinances, slate building code provisions, regulations and licensing for handling and
storage of hazardous materials, and the inspection and enforcement of such ordinances, codes
and regulations.
Mutual Aid Agreement
A written agreement between agencies andforjurisdktions to assist one another upon request
by furnishing personnel, equipment and resources in an emergency situation.
16 of 35
National Weather Service
The federal agency which provides localized weather information to the population, and during a
weather- related emergency, to state and local emergency management officials.
Operational Period
The period of time scheduled for execution of a given set of operation actions as specified in the
Incident Action Plan. operational Periods can be various lengths, usually not over 24 hours. As
It pertains to the City of Roanoke, an Operational Period shall last 12 hours.
Preparedness
The development of plans to ensure the most effective, efficient response to a disaster or
emergency. Preparedness activities are designed to help save lives and minimize damage by
preparing people to respond appropriately when an emergency Is imminent. Preparedness also
includes establishing training, exercises and resources necessary to achieve readiness for all
hazards, Including Weapons of Mass destruction incidents.
Presidential Declaration
A presidential declaration frees up various sources of assistance from the Federal government
based on the nature of the request from the governor.
Primary Agency
While several City departments will be performing varied and critical tasks during a disaster, in
most cases only one agency will be considered the'primary agency.' The primary agency shall
be responsible for detailed planning, testing, and evaluation of their respective emergency
support function. The Department Director of the primary agency shall serve as the principle
advisor to the Emergency Management Director during the response and recovery phase. In
addition, the primary agency must assure that essential operations of his/her agency will
continue, unless otherwise directed by the Incident Commander.
Regional Information Coordination Center
The center facilitates communications and coordination among local, state, and federal
government authorities to ensure an effective and timely response to regional emergencies and
Incidents, Including coordination or decision- making regarding events such as closings, early
release of employees, evacuation, transportation decisions, health response, etc.
Situation Report
A form, which, when completed at the end of each Operational Period, will provide an official
dally summary of the status of an emergency and local emergency response to be submitted to
the Slate EOC via fax or submitted through the Virginia Department of Emergency Management
website.
Span of Control
As defined In the Incident Command System, Span of Control Is the number of subordinates
one supervisor can manage effectively. Guidelines for the desirable span of control recommend
three to seven persons with the optimal number of subordinates being five.
State of Emergency
The condition declared by the Governor when, in his judgment, a threatened or actual disaster
in any part of the State Is of sufficient severity and magnitude to warrant disaster assistance by
the Slate to supplement local efforts to prevent or alleviate loss of life and property damage.
17 of 35
Superfund Amendments and Reauthorization Act of 1986
Established Federal regulations for the handling of hazardous materials.
Unified Command
When stakeholders Involved In the Incident response have shared responsibility for establishing
overall Incident management objectives, this Is typically a result of a multi - jurisdictional or multi.
agency incidents. In the event of conflicting priorities or goals, or where resources are scarce,
there must be a clear line of authority for decision- making. Agencies contribute to unified
command by determining overall goals and objectives, jointly planning for tactical activities,
conducting Integrated tactical operations and maximizing the use of all assigned resources.
Weapons of Mass Destruction
Any explosive, Incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of
more than 4 ounces, or a missile having an explosive Incendiary charge of more than 0.25
ounce, or mine or device similar to the above; poison gas; weapon involving a disease
organism; or weapon that is designed to release radiation or radioactivity at a level dangerous to
human life. (Source: 18 USC 2332a as referenced In 18 USC 921).
18 of 35
Appendix 2 - List of Acronyms
APHIS Animal and Plant Health Inspection Service
CART City Animal Response Team
CERT Community Emergency Response Team
CFO
Chief Financial Officer
CR
Community Relations
DSCO
Deputy State Coordinating Officer
DHS
Department of Homeland Security
DRC
Disaster Recovery Center
DMME
Department of Mines, Minerals, and Energy
DRM
Disaster Recovery Manager
DMORT
Disaster Mortuary Recovery Team
EAS
Emergency Alert System
EOC
Emergency Operations Center
ESF
Emergency Support Function
EPA
Environmental Protection Agency
ERT -A
Emergency Response Team — Advance Element
FBI
Federal Bureau of Investigation
FCC
Federal Coordinating Officer
FEMA
Federal Emergency Management Agency
ICS
Incident Command System
IPAWS
Integrated Public Alert Warning System
JIC
Joint Information Center
JFO
Joint Field Office
MACC
Multi- agency Command Center
MOA
Memorandum of Agreement
MOU
Memorandum of Understanding
NAWAS
National Warning System
NCR
National Capital Region
NGO
Non-governmental Organization
NIMS
National Incident Management System
19 of 35
NOAA National Oceanic and Atmospheric Administration
NRC
Nuclear Regulatory Commission
NRP
National Response Plan
NWS
National Weather Service
PDA
Preliminary Damage Assessment
PIO
Public Information Officer
POC
Point of Contact
RACES
Radio Amateur Civil Emergency Services
SAR
Search and Rescue
SCC
State Corporation Commission
SOP
Standard Operating Procedures
USAGE
U.S. Army Corps of Engineers
USAR
Urban Search and Rescue
USCG
U.S. Coast Guard
USDA
U.S. Department of Agriculture
VDEM
Virginia Department of Emergency Management
VDEQ
Virginia Department of Environmental Quality
VDH
Virginia Department of Health
VOAD
Voluntary Organizations Active in Disaster
WAWAS
Washington Area Warning System
WMD
Weapons of Mass DestrucUcn
20 of 35
Appendix 3 — Authorities and References
Federal
1. The Robert T. Stafford Disaster Relief and Ememencv Assistance Act, Public Law
93 -288, as emended
2. The Homeland Security Act of 2002
3. National Response Framework
4. Developing and Maintaining Emergency Operations Plans; Comprehensive Preparedness
Guide 101 v.2
5. Americans with Disabilities Act of 2010
State
1. Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended
2. The Commonwealth of Virginia Emergency Operations Plan (COVEOP) available on the
VDEM website: htlp: / /www.vaemergency.mm/em- community /plans/coveop
21 of 35
Appendix 4 — Matrix of Responsibilities - Emergency Support Function (ESF)
22 or 35
a0000■No■■0000�■■oC
■■■■■■00
000■o■■■■■o■oo■■■o
■■■■■■o■o
000a■■000■000000■o
o■■■■■o■■o
00
mo1111111110010011110
000■■101011110011001011111110
100
00000011010100111o111
moll
110
X0001011111010011101111
gill
10
IIO01111
Io1oo11101111111110
olllllll�l0ll0010lllllollllo
®:_:
0..0......0..0...0..
■..00..0
D0000■
■00
■0
■DD
■
■
■0
■
■
■
■
■
■
■
■
■D
X0000110101001000101011011510
MINN-
mill
-
NIEMEN
IN
22 or 35
Appenafx a. iannex matrix or Kesponsamumes
23 of 35
I
son
NONE
mossommuss
�00001100�10�000���011100�
••1110111011011101101011111111
X1111111111111111011111111111
X1111111111111011111111111111
X1110011011111111111111111111
11111111111111111111111111111
��1111101110100111001011011111
IIIIIIIIDUNIIIIIIIIIIDIIIII
��111111111111111111111111ME
aDmoll
II�IIDIIIIIIIIIIII110
D10111
III1IINIIII11111
III
11
j
DDDIDIDDIIIIID11101111111110
�DIIIIDIIIII1011101111111111
�:�.��. °: x:.1111111111111111111111111111
10I1111111I1111110111111I111
23 of 35
Appendix 6 — Succession of Authority
Continuity of emergency operations is critical to the successful execution of emergency
operations. Therefore, the following lines of succession are specified In anticipation of any
contingency, which might result In the unavailability of the ranking member of the administrative
hierarchy. The decision- making authority for each Department or service function Is listed below
by position In decreasing order.
I..d M. Successor l Title Sueceeporlt Tide Suecesaer 3 Tide
24 of 35
m,lialmt qty Manager for
Assislantgly Managerlor
City Manager
qty Manager
Commuolty Devebpolrot
Operail
ConryuN ®lions 6 Made
Communlakeni S Media
CommunlcMlona
DMeer
Conn ate,
Asks Allomry
AllameY
tyAtlomay
City Altomey
CINAtlemey
d)
(�dn�'Jb
Wes)
Flre'EMS
F.EMS Chief
Deputy CNN Opemtians
Deputy CNeITeNNWI
Sepuly Care
Fire Marshal
ermgenryManagement
EmeriencY Management
Deputy Emegency
EmergenryManapamanl
Director
Coordinalor
Management Comdinalor
Health Department
Director
Police Depa"iml,
Chlefof Poace
Deputy Chie4Dpualbnz
Deputy Lhiet- Services
sherllPS Department
SWIN
hta)or
Captain, count Seerdty
Tmmeeeuon Division
SNid WuleManagement
Pubpc W.,ke
Director
City Engineer
Manager
Dtdsbn Manager
A to It(Facaiues
CNU Engineer ll
CNNErgymerN
Erginaerlrg
LNy Engineer
Engineering)
En
(spedel Peeled EntilneMrg)
neel
TranaporMDon Dlvlslan
Division Menaper
Sheet Malnlename
sweMsor
Imdsrape Maintenance
SuperA w
City Trade, Engineer
Sopdwasle Management
DNlebn Manager
sweMsor(Aeslgned)
SW.lsor(ASSlgmd)
CNiecgans supervisor
Parke B Recreation
Director
_
Planning, 5.11ding, and
Director
Plaenrg AdminlSMA -1
Econnmlc Development
Economic Developmentni1tlsy�
Aderin Iratorol TCehNol
Technology
Director
AaSblarlt Wecsor
SupPod
ECC
Teia mudotkni
PmJed Cowdlnaterfar
Aerem"tpr
TNeramm.1catior,a
Radio systems Melntenance
ctramoiaWna
stpednwdenl
CommuNagens Supenbor
InlomMtlan Technology
Dimtlor
Ass'Stanl Director
AdminisYaror, Tact
E od
human services
Director
CNefSxialWaMSnpery
CNelof F9glbllity
giNasor Pmwam
C41d Bees
Management& 9uCge1
Director
aWgN Atlmblstntor
in`Management
finance
Dimon,
Dill Direct"
R.A Estes Vslualbn
Director
Deputy Molder
EIINIgsd CNlacrons
Manage,
SeNUr Taa CempYance Adoelryalnedw
24 of 35
Human Raaaumea
Binedm
Human Resources
Adminhbalm-Employea
Relations
Human Resaumea
Ad iniiiialw -Comp. and
Senelds
Onganlzacbml levelopmsnt
lAanag.
Rlak Management
Rbk Manapef
Clebns Specialist
BaretysPetlallsl
Public Schools
Supednlendeml
General Services
allredd
Facatias Manager
Fleet Mimpar
SaNar Buyer
FadgWSMampamenl
Faolltles Manager
Facillits Supedruendent
HVAC Supervisor
Buyer
Ftnt Manapamant
Fleet Manger
Malntemnce SWn,11dr
Malnlemnm Supervtsar
Pads Supervisor
Puelwsing
s d. swer
Civic FadllBes
Din for
Assistant Olnedar
FacilWes Opeodons
Manager
Event Services Manger
Libraries
Oirecbr
Assistant Olnuu r
GrruWtion Manager
Youth Ser .Manager
Planning Building
Bevolopmeml
Oinedor
Zaning Administrator
Sector PWnner
Coda Enloreemenl
CCOodessm PlWrce
Senlarlm eclor
SHlding Commissloner
Planning and Nelghborhuod
SGNI..
Planning mminlsmbr
Senior Planmr
Plumerll
Clukel Supped
Planning Caordhvlor
Administrative Asslslant
Supervisor
Adminklredve M.Wlinl 111
HUB Budget Team
Budget Team Leadtt
Budpeta01i Amlyst
Budget AZWlysl
Building
Building Commisshner
Deputy BWldbg
Cammissbner
BaiutYBuildig
Cammisebner
25 of 35
Appendix 7 — Emergency Operations Plan Distribution List
City Council (It)
Director of Emergency Management /City Manager
Deputy Director /Assistant City Manager
Building Commissioner
City Attorney
City Clerk
City Engineer
City Sheriff
Coordinator of Emergency Management
Director of Communications (PIO)
Director of Economic Development
Director of Finance
Director of General Services
Director of Libraries
Director of Management and Budget
Director of Parks and Recreation
Director of Planning, Building
And Development
Director of Public Works
Transportation Division Manager
Director of Real Estate Valuation
Director of Technology
Emergency Operations Center
Environmental Administrator
26 of 35
Executive Director, Roanoke Regional
Airport
Fire -EMS Chief
Risk Management
Roanoke Valley Emergency Planning
Committee (RVEPC)
Superintendent of Schools
American Red Cross
Virginia Cooperative Extension
Roanoke County- Emergency Management
City of Salem- Emergency Management
Town of Vinton- Emergency Management
VDEM - Richmond
VDEM Region VI Coordinator
Virginia Department of Emergency Management
Virginia Department of Heafth- Roanoke
Virginia Department of Environmental Quality
Va. National Guard
Valley Metro
Va. Slate Police
27 of 35
Appendix 8 — Continuity of Government
Court Records
The preservation of essential records for the City resides with each Department. All
matters dealing with the City Council are the responsibility of the City Clerk. All essential
records are to be stored or archived in the predetermined location. These records Include
the following:
Real Estate Records-
Criminal Records
Wills
Tax and Valuation Records
Finance and Budgetary Records
Civil Records
Chancery Records
Marriage Licenses
The evacuation of records in the event of an emergency will be accomplished only
by approval of the Clerk of the Circuit Court.
The loading and transportation of these records Is the responsibility of the Sheriff's
Department.
A microfilm copy of all real estate records for the locality is stored In the
Archives, State Library, Richmond, Virginia.
28 of 35
Auencies /Oraa nlzations
Each agency /organization within the structure of the City of Roanoke government
should establish Its own records protection program. Those records deemed essential for
continuing government functions should be Identified and procedures should be established
for their protection, such as duplicate copies in a separate location and /or the use of safe
and secure storage facilities. Provisions should be made for the continued operations of
automated data processing systems and records.
29 or 35
Appendix 9 — Sample Declaration of Local Emergency
( mpu)
Local Resolution
DECLARATION OF LOCAL EMERGENCY
WHEREAS the City of Roanoke City Council does hereby find:
1. Thal, due to the (heavy damage, area and population affected, loss of life,
potentially dangerous conditions, etc.), the City of Roanoke (has suffered, could suffer)
from the (Flood, severe weather, accident, etc.); and
2. That, due to the extreme peril to life and property necessitates the
proclamation of the existence of an emergency;
NOW THEREFORE, IT IS HEREBY PROCLAIMED that an emergency now
exists throughout the City; and
IT IS FURTHER PROCLAIMED AND ORDERED that, during the existence of
said emergency, the powers, functions, and duties of the Director of Emergency
Management - City Manager, and the Coordinator of Emergency Management, shall be
those prescribed by State Law, and to ordinances, resolutions, and approved plans of
the City of Roanoke in order to mitigate the effects of said emergency.
Dated:
Attested:
City Council, City of Roanoke
30 of 35
(SAMPLE)
CITY ORDER TO TERMINATE LOCAL EMERGENCY
WHEREAS, on , the Director of Emergency Management, City Manager,
pursuant to the Virginia Emergency Services Disaster Laws Title 44, Chapter 3.2, (the
"Emergency Services Disaster Law"), issued a proclamation declaring a local state of
local emergency for the City of Roanoke resulting from:
[Describe the situation that occasioned the disaster declaration];
WHEREAS, the conditions necessitating the proclamation of a local state of disaster
have ceased to exist; and
WHEREAS, the Emergency Services Disaster Laws provide that a local state of
emergency may be terminated by the governing body of the political subdivision.
NOW THEREFORE, BE IT ORDERED BY THE CITY COUNCIL:
1. The City Council, as the governing body of the City of Roanoke hereby
terminates the proclamation of a local state of emergency described in the preamble
above.
2. A public emergency exists requiring that this ordinance be passed formally on
the dale of Its introduction; therefore, this order shall take effect immediately upon its
passage and approval by the City Council.
PASSED AND ADOPTED, this day of . 201^
APPROVED, this _ day of , 201
Basic Plan
(eM1PLE)
CITY ORDINANCE
TO RESTRICT, ALLOCATE, REGULATE ACTIVITIES AND COMMODITIES
WHEREAS, by proclamation Issued [date of emergency declarationl, the Director
of Emergency Management, City Manager, declared a state of emergency for the
City of Roanoke resulting from
[Briefly describe the situation); and
WHEREAS, said state of emergency requires that certain emergency measures
be taken pursuant to the Executive Order of the Governor Relating to Emergency
Management; now, therefore, the following regulations shall take effect
Immediately upon issuance, and shall remain In effect until the state of disaster is
terminated:
(Eliminate sections below describing measures that will not be used.)
1, CURFEW
(a) A person shall not remain or Iravel upon any public or private property
In the following area(s) between the hours of _ and _
[Insert description of applicable areas)
(b) Subsection (a) shall not apply to:
(1) a person authorized by the Emergency Management
Director to assist in the production of the health, safety, or
welfare of the public; or
(2) a person who remains or travels upon private property which
is owned by him or upon which the person has been invited.
2. MOVEMENT OF PEOPLE AND OCCUPANCY OF PREMISES
(a) A person shall not remain or travel upon any public or private
property In the following area(s):
[Insert description of applicable areas]
(b) Subsection (a) shall not apply to a person authorized by local
government officials to assist In the protection of the health,
safety, or welfare of the public.
Basic Plan
3. UTILITIES
All utility services shall be discontinued in the following area(s):
[Insert description of applicable areas)
4. FLAMMABLE PRODUCTS
(a) A person shall not sell or giveaway gasoline or other flammable
or combustible products in the following area(s):
[Insert description of applicable areas]
(b) All gasoline stations shall be closed In the following area(s):
[Insert description of applicable areas)
5. EXPLOSIVES
(a) A person shall not sell, barter, loan, or give away arms,
ammunition, dynamite, or other explosives In the following
area(s):
[Insert description of applicable areas]
(b) All establishments where arms, ammunition, dynamite, or other
explosives are sold shall be closed in the following area(s):
[Insert description of applicable areas]
6. ALCOHOLIC BEVERAGES
(a) A person shall not sell or distribute beer, wine, liquor, or alcoholic
beverages of any kind in the following area(s):
[Insert description of applicable areas]
(b) Subsection (a) shall not apply to the sale of medicine which
contains alcohol.
7. PRICE CONTROLS
A person shall not sell any of the following goods or services for more
than the price the person charged for the goods or services on date of
disaster declaration):
Basic Plan
(a)
Groceries, beverages, toilet articles, Ice;
(b)
Construction and building materials and supplies, and earthmoving
equipment and machinery;
(c)
Electrical and gas generating and transmission equipment, parts and
accessories;
(d)
Charcoal briquettes, matches, candles, lamp illumination and heal unit
carbides, dry batteries, light bulbs, Flashlights, and hand lantems;
(e)
Hand tools (manual and power), hardware and household supplies, and
equipment rental;
(f)
Automotive parts, supplies, and accessories;
(g)
Plumbing and electrical tools and supplies;
(h)
Apartment, duplex, multi - family dwelling, rooming house, hotel and
motel rental;
(1)
Gasoline, diesel oil, motor oil, kerosene, grease, and automotive
lubricants;
(j)
Restaurant, cafeteria, and boarding -house meals;
(k)
Services of roofing and building contractors, plumbers, electricians,
mechanics, tree surgeons, and automobile wrecker companies;
(1)
Medicine, pharmaceutical and medical equipment and supplies;
(m)
Blankets, quilts, bedspreads, bed linens, mattresses, bedsprings,
bedsteads, towels, and toilet paper, and
(n)
Furniture and clothing.
8. SUSPENSION AND MODIFICATION OF ORDINANCES
(a)
The following ordinances and regulations are hereby suspended or
modified as Indicated:
[List the relevant ordinances and regulations]
(b)
The suspension or modifications of the ordinances and regulations
listed In Subsection (a) shall remain in effect unfit (dale 60 days from
the date these regulations are Issued), or until the stale of disaster is
terminated, whichever is sooner.
9. PENALTIES
(a)
These regulations shall have the effect of ordinances when duly riled
with the City Clerk.
Basic Plan
(b) A person who violates any provision of these regulations, upon
conviction, is punishable by a fine of not more than
dollars, $
10. EMERGENCY
This [ordinancelorder) shall take effect Immediately from and after its
passage and publication, and It is accordingly so ordained.
PASSED AND ADOPTED, this day of , 201_
APPROVED, this_ day of , 201 .
Basic Plan
Heirs of Thurman M. Epperly
4513 Narrows Lane, S. W.
Roanoke, Virginia 24014
Dear Heirs of Mr. Epperly:
I am enclosing copy of Ordinance No. 40454- 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sincerely,
Stephanie M. Mo�ys, MMC
City Clerk
Enclosure
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Cameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
CITY OF ROANOKE
Go
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Ft.: (54D)953 -1145
5'fEYIIANIE M. MOON REYNOLDS, MMC
E -nutil: clerk @ }raunokeva.gov
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. W EBB, CIVIC
Assistant Deputy City Clerk
March 9, 2016
Heirs of Thurman M. Epperly
4513 Narrows Lane, S. W.
Roanoke, Virginia 24014
Dear Heirs of Mr. Epperly:
I am enclosing copy of Ordinance No. 40454- 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sincerely,
Stephanie M. Mo�ys, MMC
City Clerk
Enclosure
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Cameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
u`�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)85}2541
Fnx: (5411)X53 -1145
ST6PHANIL M. MOON REYNOLDS, MM(
E -moll: dek(n) rua take ......
CECELIA F. MCCOY
Citr Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy Cits Clerk
March 9, 2016
Marissa D. Hambrick
4517 Narrows Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Hambrick:
I am enclosing copy of Ordinance No. 40454- 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
}��Siincerely,
�
Stephanie M. Moon ynolds, MC
City Clerk
Enclosure
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Cameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
Mr. and Mrs. Wallace G. Williams, Jr.
4521 Narrows Lane, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Williams:
I am enclosing copy of Ordinance No. 40454 - 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sinnc-erelly,, Th�
Stephanie M. Moon olds, MC
City Clerk
Enclosure
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chm eh Avenue, S.W., Room 456
Rnmloke, Virginia 2 4 011 -1 53 6
'Idephone: (5411)853 -2501
Fnx: (540) 851 -1145
Sl'LPIIANIE M. MOON RLYNOLDS, MMC
E- ninll: elerk(,rrunnu ke,a.,v
CECELIA F. MCCOV
City, Clerk
Dr,13 City Clerk
March 9, 2016
CECELIA "1'. WEBB, CMC
A.hmn[ Depnty ERy Clerk
Mr. and Mrs. Wallace G. Williams, Jr.
4521 Narrows Lane, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Williams:
I am enclosing copy of Ordinance No. 40454 - 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sinnc-erelly,, Th�
Stephanie M. Moon olds, MC
City Clerk
Enclosure
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
m�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenne, S. W., Room 456
Roanoke, Virginia 24011 -1536
"relepLone: (540)853 -2541
Fox: (540)X53 -1145
SUPIIANIE M. MOON REYNOLDS, MMC
E -nmil: cicrk(nrponpkevn.gpv
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistnnt Deputy City Clerk
March 9, 2016
Wilmington Savings Fund Society FSB
4532 Old Rocky Mount Road
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 40454- 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
Madison Health Care Center, LC
4355 Pheasant Ridge Road, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 40454- 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sincerely,
Stephanie M. Mo y*M`
City Clerk
Enclosure
C: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer If
Cassandra L. Turner, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fnx: (540)R53 -1145
SrEPIIANIE M. MOON REYNOLDS, MMC
E -null: cl.,k@}ronnokavu.,ov
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
March 9, 2016
Assistant Deputy City Clerk
Madison Health Care Center, LC
4355 Pheasant Ridge Road, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 40454- 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sincerely,
Stephanie M. Mo y*M`
City Clerk
Enclosure
C: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer If
Cassandra L. Turner, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
'"' Roanoke, Virginia 24011 -1536
Telephone: (5411)8538541
Fox: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E- nnnll: elok(imonnokevn.gov CECELIA F. MCCOY
City Clerk Deputy City Clerk
March 9, 2016 CECELIA T. WERR, CMC
A,,ietom Depub' Ci(v Clerk
Pheasant Ridge Wellness Center, LLC
4439 Pheasant Ridge Road, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen
I am enclosing copy of Ordinance No. 40454 - 030716 providing for the acquisition of real
property rights needed by the City in connection with the Narrows Lane Drainage
Improvements Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents.
The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the general vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 2016.
Sincerely,
Stephanie M. Moon Reyy ds, C
City Clerk
Enclosure
Christopher R Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson- Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
V-1-AL
IN THE COUNCIL OF THE CITY OF ROANOICE, VIRGINIA
The 7th day of March, 2016.
No. 40454 - 030716.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Nan'ows Lane Drainage Improvements Project f,Project,');
autholizing City staff to acquire such property rights by negotiation for the City; autholizing the
City Manager to execute appropriate acquisition documents; and dispensing with the second
reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City wants and needs certain real property rights, to include permanent and /or
temporary easements of variable length and width, and such other real property interests as
needed, located in the genera] vicinity of the 4500 Block of Narrows Lane, S.W., Roanoke,
Virginia, and the 4600 Block of Van Winkle Road, S.W., Roanoke, Virginia, and surrounding
streets, all as more particularly described in the City Council Agenda Report dated March 7,
2016, in order to complete the Project. The proper City officials and City staff are hereby
authorized to acquire by negotiation for the City the necessary real property interests and
appropriate ancillary rights with respect to the real property parcels referred to in the above
mentioned City Council Agenda Report and any other real property parcels needed for the
Project. All requisite documents shall be approved as to form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s) for such consideration as the City Manager may
deem appropriate for the necessary interests, provided, however, the total consideration offered
or expended, including costs, title search fees, appraisal costs, recordation fees, and other related
costs shall not exceed the funds available in the Project's account for such purposes, without
O Anihoirze vequiF ofP�P i"1'0 Nnirows lane Draim�ge Imps -111' le Rnjelt (3-7 16)
further authorization of C'euncil. Upon the acceptance ()I any oiler and upon delivery to the Cily
of appropriate acquisition documents, approved as to form by the City Attorney, the Director of
Finance is aulhoriiod to pay the respective considcintion to the owners of the real property
interests conveyed, certified by the City Attorney to be enf hied to the same.
Pursu.mt to the provisions of Sccfion 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
,Eij �.GLwc. 4l Y�Ua�,����hv�
City Clerk t
O- Authorize sequis afpinp rig6ts-Nognws Lane Drainage hp " m W Project (3M 6)
CITY COUNCIL D, REPORT
s�
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Acquisition of Real Property Rights for Narrows Lane Drainage
Improvements Project
Background
As part of the FY2016 Capital Improvement Program, City Council had
appropriated $1.92 million for Storm Drain Improvement Projects. These
appropriated funds will be matched with $1.62 million in Virginia Department
of Transportation Revenue Sharing funds plus an additional $500,000 in
Stormwater Utility Operating Funds. A portion of this funding will be utilized to
acquire all necessary property rights.
One of the projects to be funded by this combined FY2016 funding
appropriation is the Narrows Lane Drainage Improvement Project which
includes the installation of storm drain pipes and structures. This project is in
the general vicinity of the 4500 block of Narrows Lane and 4600 block of Van
Winkle Road within the Southern Hills neighborhood.
This neighborhood suffers from an existing substandard drainage system which
conveys stormwater runoff from a quarry located upstream of the problem area
and overloading runoff from the Pheasant Ridge development to a roadside
ditch located on Van Winkle Road, evidenced by significant erosion and flooding
on private property. Runoff from the public right of way also contributes to
flooding of private properties. Constructing the proposed storm drain system
for this project would correct known drainage problems in this neighborhood.
In order to construct, operate, and maintain the proposed storm drain system,
the city will need to acquire real property rights from private owners.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Narrows Lane Drainage Improvements Project. The real
property rights needed are outlined below, but are subject to minor variation of
location and extent pending final engineering design details.
Funding for acquisition of the real property rights is available in project account
03 -530 -3014, Stormwater Improvements.
Permanent drainage and temporary construction easements of variable length
and width are required to accommodate construction activities and will affect
six (6) properties in the general vicinity identified above. The City may also
need to acquire various other property rights involving the properties listed
below and other properties which have not yet been identified for this project.
The properties that have been identified so far are as follows:
Tax Map
Address
Owner
Required Property
Parcel
Rights
Number
5460118
4513 Narrows Lane,
Heirs of Thurman
Permanent Drainage
SW
M. Epperly
Easement
4517 Narrows Lane,
Marissa D.
Permanent Drainage
5460119
SW
Hambrick
Easement
5460131
4521 Narrows Lane,
ro
W allace G.
Permanent Drainage
SW
Williams, Jr. and
Easement
Karisha A.
Williams
5460120
4532 Old Rocky
Wilmington
Permanent Drainage
Mount Rd., SW
Savings Fund
Easement
Society FSB
5460101
4355 Pheasant Ridge
Madison Health
Temporary
Rd., SW
Care Center, LC
Construction Easement
5460164
4439 Pheasant Ridge
Pheasant Ridge
Temporary
Rd., SW
Wellness Center,
Construction Easement
LLC
Recommended Action:
Authorize the acquisition of any real property rights needed to construct the
proposed Narrows Lane Drainage Improvements Project, including but not
limited to the specific property rights identified in the City Council Agenda
Report, by negotiation and execution of the appropriate acquisition documents
by the City Manager, such documents to be approved as to form by the City
Attorney.
Christ�Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne D'Ardenne, CGM, PWM, Stormwater Division Manager
Josephus Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of March, 2016.
No. 40455- 030716.
AN ORDINANCE to transfer funding from the Capital Improvement Reserve to
the Registrar's Office Tenant Upfit and Furniture, Fixtures, and Equipment (FFE)
project, amending and reordaining certain sections of the 2015 -2016 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 08- 440 - 9466 -9003 $ 102,000
Appropriated from Contingency 08- 530 - 9575 -9220 (102,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
0 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 7, 2016
Subject: Additional Appropriation for General Registrar's Office Relocation
and Tenant Upfit
Background:
On February 16, 2016, Council approved the appropriation of funding for the
relocation and tenant upfit for the General Registrar's office to be located at 317
Kimball Avenue, S.E., after separate action by City Council later this year. The total
cost of the project was $150,000 available from capital project contingency. Budget
Ordinance #40440 - 021616 appropriating $48,000 for furniture, fixtures and
equipment was adopted. An additional ordinance is required to appropriate $102,000
for tenant upfit of the leased space to completely fund the project from capital project
contingency.
Recommended Action:
Adopt the accompanying budget ordinance in the amount of $102,000 to completely
fund the relocation and upfit project appropriating funding from Capital Project
Contingency into the General Registrar's Office Tenant Upfit account established by the
Director of Finance.
Barbara A. Dameron
Director of Finance
Distribution: Council Appointed Officers
March 7. 2016
Dear Mayor Bowers and Members of City Council:
ANDREA F. TRENT
AseW.nt Direelar of Finenne
Subject: January FYI Financial Report - City of Roanoke
December FYI Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for
the seven months ended January 31, 2016 and Roanoke City Public Schools for the six
months ended December 31. 201 S.
General Fund
Through January, FY16 year -to -date revenues were $114.3 million, or 42.0% of the
current revenue estimate for the year. Significant tax revenues, such as Personal
Property and Business License taxes are not due until later in the year. Year -to -date
revenues increased 0.8% or $853,000 compared to the same period in FYI S. The
increase was primarily due to higher current real estate tax and several local tax
revenues, such as sales, meals and lodging taxes.
Through January, expenditures were $164.6 million, or 60.1% of the current
expenditure budget for the year. Year -to -date expenditures were 1.0% or $1.6 million
higher compared to the prior year mainly due to the increased funding to Schools.
Also contributing to the increase were the timing of payments on recycling and street
maintenance contracts.
Stormwater Utility Fund
Stormwater fee revenue year -to -date as of January 31, 2016 was $1.9 million, or 51.8%
of FYI anticipated revenues. Operating expenses were $1.8 million, or 41.9% of the
expense budget, resulting in an operating gain of $118,000. Change in net position,
after transfers and contributions, was approximately $83,000. Stormwater fees are
being charged using a phased -in approach. In FYI 5, which was the first year of
implementing the fee, the approved fee was 30 cents per billing unit of impervious
service. In FYI the approved fee increased to 60 cents per billing unit.
Civic Center Fund
FYI year -to -date change in net position was a loss of $342,000 compared to the
budgeted loss of $372,000. The year -to -date operating revenue through January was
$609,000 lower than the budgeted revenue primarily due to lower than expected ticket
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540)853fi142
BARBARA A. DAMERON
Dwr larof Finance
March 7. 2016
Dear Mayor Bowers and Members of City Council:
ANDREA F. TRENT
AseW.nt Direelar of Finenne
Subject: January FYI Financial Report - City of Roanoke
December FYI Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for
the seven months ended January 31, 2016 and Roanoke City Public Schools for the six
months ended December 31. 201 S.
General Fund
Through January, FY16 year -to -date revenues were $114.3 million, or 42.0% of the
current revenue estimate for the year. Significant tax revenues, such as Personal
Property and Business License taxes are not due until later in the year. Year -to -date
revenues increased 0.8% or $853,000 compared to the same period in FYI S. The
increase was primarily due to higher current real estate tax and several local tax
revenues, such as sales, meals and lodging taxes.
Through January, expenditures were $164.6 million, or 60.1% of the current
expenditure budget for the year. Year -to -date expenditures were 1.0% or $1.6 million
higher compared to the prior year mainly due to the increased funding to Schools.
Also contributing to the increase were the timing of payments on recycling and street
maintenance contracts.
Stormwater Utility Fund
Stormwater fee revenue year -to -date as of January 31, 2016 was $1.9 million, or 51.8%
of FYI anticipated revenues. Operating expenses were $1.8 million, or 41.9% of the
expense budget, resulting in an operating gain of $118,000. Change in net position,
after transfers and contributions, was approximately $83,000. Stormwater fees are
being charged using a phased -in approach. In FYI 5, which was the first year of
implementing the fee, the approved fee was 30 cents per billing unit of impervious
service. In FYI the approved fee increased to 60 cents per billing unit.
Civic Center Fund
FYI year -to -date change in net position was a loss of $342,000 compared to the
budgeted loss of $372,000. The year -to -date operating revenue through January was
$609,000 lower than the budgeted revenue primarily due to lower than expected ticket
revenue as a result of the timing of events. Correspondingly, operating expenses were
$581,000 lower than budgeted. The operating loss was approximately $28,000 more
than the fiscal year -to -date budgeted operating loss. The current forecast indicates the
center's performance will be a $393,000 greater loss than budgeted.
Parking Fund
Through January, approximately 56.6% of anticipated operating revenue has been
realized. Operating revenues increased compared to the prior fiscal year due in part to
fee enhancements that became effective July 1, 201 S. Due to the transient nature of
parking customers, it is difficult to isolate the amount of revenue that is directly
related to fee increases. Revenues for the Elmwood Park garage decreased due to
payment timing and Market garage revenues are down due to the current hotel
construction and Norfolk Southern relocation. Church Avenue garage has increased
occupancy in addition to an enhancement in fees. Gainsboro garage revenues
increased due to an increase in monthly parking revenues. A reduction in revenue
from the Williamson Lot was due to the sale of that lot in FYI 5. Revenues from the on-
street parking program have exceeded budget expectations. Operating expenses
decreased 5.4% or $87,000. Operating income, before the net decrease of non -
operating expenses and transfers was approximately $461,000. After non - operating
expenses and transfers, the fund's change in net position was approximately
$200,000.
Roanoke City Public Schools
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one -month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through December. The School General Fund amounts as
presented in this report correspond with amounts reported to the School Board on
February 9, 2016.
Revenues:
Through December, 2015, revenues were slightly under budget at 47.7% however
School Fund revenues increased 0.3% or $207,000 when compared to FYI 5. Revenues
increased due to additional funding received from the City and an increase in state
sales tax revenue.
Expenditures:
School Fund expenditures decreased 2.2% or $1.8 million compared to FYI 5 and were
under budget primarily due to timing of payments. The decrease was primarily due to
the purchase of English textbooks in the prior fiscal year. Also contributing to the
decrease were the tuition costs for the Regional Special Education Program, which were
reported in the general fund last year but were reported in the Grant Fund in the
current year.
Closing
In January, the U.S. unemployment rate fell to an eight -year low of 4.9 %. Consumer
spending regained momentum in January as households increased purchases, a sign
that economic growth was picking up after slowing to a crawl at the end of 2015. It is
expected that economic activity should accelerate in 2016 as rising employment,
income, home values and confidence drive more spending. However, volatile financial
markets, falling oil prices and sluggish manufacturing sector performance remain
warning signs of the 2016 U.S. economy.
The local economy has continued to grow at a moderate pace in the fiscal year 2016.
The City's financial performance will continue to be carefully monitored by the various
departments which are involved with oversight of the City's budgeting and financial
processes.
Please contact me with any questions you have on these financial statements
Sincerely,
�
Barbara A. Dameron
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Revenue Source
General Property Taxes
Other Local Taxes
Permits. Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepatlmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2016
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Variance
$ 109,827,000
$ (65,276,627)
78.120,000
(45,266,006)
1,195,000
(641,807)
1.284,000
(870,113)
235,000
(116,607)
69,872.200
(39,700.349)
8427,000
(4.327.479)
2,520,000
(1,085,051)
45,301
50.4%
652,169
(611,790)
S 272.177.670
$ (157,095,029)
Actual
Jul 1 - Jan 31
Jul t -Jan 31
2015-2016
Budget
$ 44,550,373
Variance
32,853994
$ 43241,801
553.193
40.6%
413,887
2.1%
116393
679,108
30,171,851
"13%
4,099,521
(28.3 %)
1 434,949
106776
45,301
50.4%
40,379'
0.9%
S 114,281,841
'
(6.1 %)
48.6%
Actual
Percent of
Jul t -Jan 31
FY16 vs FY15
Budget
2014.2015
Variance
Received
$ 43241,801
3.0%
40.6%
32,172,348
2.1%
42.1%
679,108
(18.5 %)
"13%
577,083
(28.3 %)
32.2%
106776
8.8%
50.4%
29,908,935
0.9%
43.2%
4.365,563
(6.1 %)
48.6%
2,052,314
(301 %)
56.9%
26,930
56.6%
100.0%
294,074
(86.3 %)
6.2%
$ 113,428,932
0.8%
42.0%
STATEMENT OF E XPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Uncommitted
Budget
Balance
$ 15536,189
$ 5,594,887
8675,007
3,547,484
65703941
24,623485
26085725
8,674,817
39,346419
18,344414
10,564,572
4,062,681
7,962,561
3,355,118
12,716,023
2,825,339
77,794,000
32,414,169
9.543.857
5,908,855
S 273,928,294
$ 109,351,250
Actual
Jul 1 -Jan 31
2015-2016
$ 9,941,302
5,127,523
41,080456
17,410,908
21 002005
6,501,891
4,607,443
9,890,684
45,379,831
3,635,002
$ 164,577,044
Actual
Percent of
Jul 1 -Jan 31
FY16 vs FY15
Budget
2014 -2015
Variance
Obligated
$ 6,958,532
11.0%
64.0%
4,894,226
4.8%
59.1%
41,195,097
(0.3 %)
62.5%
16.242,656
72%
667%
21,458.505
(2.1 %)
534%
6549,587
(07 %)
61.5%
4,680,616
(16 %)
57.9%
10,577,913
(6.5 %)
77.8%
43.482,369
4.4%
58.3%
4918022
(26.1%)
381%
$ 162,957,524
1.0%
60.1%
4
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2016
(UNAUDITED)
FY 2016
Adopted
Budget
FY 2016
FY 2015
Operating Revenues
Stormwater Utility Fees
$ 3,741,985
$ 1,938,721
$ 993,109
Total Operating Revenues
3,741,985
1,938,721
993,109
Operating Expenses
Operating Expenses
4,347,911
1,820,666
1,066,320
Total Operating Expenses
4,347,911
1,820,666
1,066,320
Operating Income /(Loss)
(605,926)
118,055
(73,211)
Nonoperating Revenues /(Expenses)
Investment Income
-
4,725
353
Interest Expense
(74,825)
(20,057)
Net Nonoperating Revenues
(74,825)
(15,332)
353
Income /(Loss) Before Transfers and Contributions (680,751)
102,723
(72,858)
Transfers and Contributions
Transfer from General Fund
806,588
278,316
624,845
Transfer from Capital Projects Fund
-
-
75,000
Transfer to Capital Projects Fund
-
(20,500)
-
Transfer to Debt Service Fund
(421,723)
(277,068)
(207,863)
Net Transfers and Contributions
384,865
(19,252)
491,982
Change in Net Position
$ (295,886)
$ 83,471
$ 419,124
4
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2016
(UNAUDITED)
FY 2016
Budget YTD
FY 2016
FY 2015
Operating Revenues
Rentals
$ 2,183,278 $
2,042,923
$ 1,594,922
Event Expenses
960,835
684,475
862,096
Advertising
297,197
244,820
248,295
Admissions Tax
231,088
200,903
207,478
Facility Surchargef icket Rebate
201,722
142,886
197,151
Commissions
107,000
31,789
92,928
Ancillary
89,494
116,032
43,912
Miscellaneous
59,325
57,446
44,485
Total Operating Revenues
4,129,939
3,521,274
3,291,267
Operating Expenses
Personal Services
724,701
659,613
656,766
Operating Expenses
3,763,611
3,255,559
3,030,226
Management Fees
232,512
224,581
224,581
Depreciation
552,129
552,129
534,072
Total Operating Expenses
5,272,953
4,691,882
4,445,645
Operating Loss
(1,143,014)
(1,170,608)
(1,154,378)
Nonoperatina Revenues /(Expenses)
Investment Income
-
52,155
57,170
Interest Expense
(298,681)
(293,107)
(314,170)
Net Nonoperating Expenses
(298,681)
(240,952)
(257,000)
Net Loss
(1,441,695)
(1,411,560)
(1,411,378)
Transfers and Contributions
Transfer from General Fund
1,069,445
1,069,445
1,070,555
Net Transfers and Contributions
1,069,445
1,069,445
1,070,555
Change in Net Position
$ (372,250) $
(342,115)
$ (340,823)
3
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2016
(UNAUDITED)
FY 2016
Adopted FY 2016
Budget Budget YTD FY 2016 FY 2015
Ooendino Revenues
Market Garage
$ 448,000
S 231,125
Elmwood Park Garage
642,000
361,225
Center in the Square Garage
371,000
207,895
Church Avenue Garage
675,000
354,096
Tower Garage
437,000
247,536
Other.. Gamge
103,000
49,374
Campbell Garage
168,000
78,547
Williamson Lot
(275)
-
Higher Ed Center Lot
45,000
27,200
Markel Lot
39,000
21,365
Elmwood Lot
80,000
44,436
Warehouse Row Lot
41,000
19,660
West ChurchlYMCA Lots
26,000
13135
OH Street Parking Violations (All Locations)
55,000
36,799
On Street Parking Violations
365,000
196,423
Total Operating Revenues
3495,000
1,936, 377
Operative Expenses
Operating Expenses
2,104,445
1,027,555
Depredation
961,698
576,150
Total Operating Expenses
3,066,143
1,603, 705
Operating Income
428,857
332,672
N ... cu m[iam Revenuesf(Expenses)
45,542
44,133
Investment Income
(307,036)
-
Incrust Expense
(452,055)
(294,522)
Net Nonoperating Expenses
(452,055)
38,150
Incomei(Loss) Before Transfers and Contributions
(23,198)
Transfers and Contributions
Transfer from Capital Projects Fund
-
Transfer to DoT Fund
-
Net Transfers and Contributions
Change in Net Position $ (23,198)
4
$ 261,333
$ 200,306
S 231,125
374,500
317,930
361,225
216,417
231,104
207,895
393,750
390,003
354,096
254,917
250,659
247,536
60,083
91,197
49,374
98,000
98,234
78,547
-
(275)
47,561
26,250
27,325
27,200
22,750
27,363
21,365
46,667
57,815
44,436
23,917
21,653
19,660
15,167
13,135
13135
32,083
32,955
36,799
212,917
218,566
196,423
2,038,751
1,977,970
1,936, 377
1,227,593
956,219
1,027,555
560, 991
560,991
576,150
1788584
1, 517,210
1,603, 705
250,168
460,761
332,672
-
45,542
44,133
(263,699)
(307,036)
(338,655)
(263,699)
(261,494)
(294,522)
(13,532)
199,267
38,150
125,000
(917)
24,083
$ (13532) $ 199,267 5 162,233
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31, 2016
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2016.
BALANCE AT BALANCE AT BALANCEAT
DECEMBER 31, 2015 RECEIPTS DISBURSEMENTS JANUARY 31, 2016 JANUARY31,2015
CONSOLIDATED FUNDS 47,876,177.40 17,211,479.66 24,921,778.17 40,165,878.89 35,309,395.23
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JANUARY 31, 2016. THAT SAID FOREGOING'.
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BNC PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENT POOL
HRCCC - VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM IUS. SECURITIES)
TOTAL
March 1, 2016
53,850.86
6,984,646.05
834,142.37
5,208,919.70
15,05,351.10
3,767,159.50
6,342,610.31
40,165,878.89
EVELYN POWERS, TREASURER
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31. 2015
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Actual
Actual
Percent of
Revenue
July 1 -Dec 30
July 1 - Dec 30
Budget
FY15 ve FY14
Revenue Source
Budget
2015 -2016
2014 -2015
Recall
Variance
$ 25,734,854
$ 25,616,469
41.8%
0.5%
Stale, Excluding Sales Tax $ 61,541,560
State Sales Tax
14,318,9]4
],219,991
6,773,949
50.4%
6.6%
Other Revenue
2,000,000
1,489,087
2,82],350
74.5%
(47.3 %)
Transfer from the City of Roanoke
76,579,200
39,278,840
38,297,794
51.3%
2.6%
Transfer from Food S.M. Fund
300,000
150,000
150,000
50.0%
0.0%
Total
$ 154,739,734
$ 73,872,772
$ 73,665,562
47.7%
0.3%
6.3%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Note: The Food Services and Athletics Funds are not included in this financial statement.
Current
Actual
Actual
Percent of
Expenditure
July 1 - Dec 30
July 1 - Dec 30
Budget
FY15 ve FY14
Expenditures
Budget
2015 -2016
2014 -2015
Obligated
Variance
Instruction
$ 106,166,244
49,156,545
$ 53,990,391
46.3%
(9.0 %)
Administration, Attendance and Health
13,079,666
],158,152
5,178,509
54.7%
38.2%
Transportation
10,862,050
4,858,809
4,372,140
44.7%
11.1%
Operations and Facilities
15,513,119
7,148,453
8,505,128
46.1%
(16Dl
Debt Service
15,254,124
10,277,122
8,378,879
67.4%
22.7%
Transfer to Athletics Fund
1,700.000
850,000
800,000
50.0%
6.3%
79,449,081
Total
$ 162,575,203
$ 81,225,047
48.9%
(2.2 %)
Note: The Food Services and Athletics Funds are not included in this financial statement.
7.r
City of Roanoke
Financial Report
Seven Months Ended
January 31, 2016
FY16 General Fund Overview
Through January, M6 recognized revenues were 42.0%
of the current revenue estimate. This was an increase of
o.8% compared to the same period in FY15.
Current real estate tax increased 3.1% or $1.2 million
primarily due to the .03 rate increase in M6.
Other local taxes were up 2.1 %, or $682,000 compared to
last year due to the strong performance in meals, sales, and
lodging tax revenues.
YTD expenditures were 6o.1% of M6 budgeted
expenditures, and were i.o% higher than the same period
last year due to increased funding for schools and the timing of
payments for recycling and street maintenance contracts.
12.0
C 8.0
O
4.0
rr
Sales Tax Growth
FY16 Revenue Estimate $20.5 M
6 Months Ended 12/31
« Prior YTD Actual • YTD Budget YTD Actual
Sales tax revenue increased 1.9% over same period in FY15,
and is 1.9% higher than YTD budget.
3
Meals Tax
FY16 Revenue Estimate $15.476 M
9.0 T
N 6.0
c
0
3.0
me
6 Months Ended 12/31
• Prior YTD • YTD Budget YTD Actual
FY16 revenue is 2.6 % higher than budget YTD. The tax rate increased
from 5.0% to 5.5 %, effective July 1, 2015. Adjusting for this, revenues grew
4.4% over the prior year.
4
3.0
2.0
0
1.0
0.0
Lodging Tax Exceeding
Budget and Prior Year
FY16 Revenue Estimate $4.267 M
7 Months Ended 1131
■ Prior YTD ■ YTD Budget YTD Actual
Lodging tax revenue increased 5.8% over FY15, and is
6.3% higher than budget YTD.
5
Personnel (Salary /Benefit) Lapse No
60.0
45.0
c
-° 30.0
15.0
0.0
Target Actual
7 Months Ended 1/31
YTD generated personnel lapse is i.a% or $692k ahead
of target.
5.0
4.8
4.6
4.4
0
4.2
4.0
3.8
3.6
Children's Services Act (CSA)
Target 7 Months Ended 1131 Actual
YTD expenses are 14.3% or s694k below target of $4.8M.
7
:,,
y
600
C
400
0
200
Residential Juvenile Detention
Target Actual
7 Months Ended 1/31
YTD expenses are ao.9% or $iog.ik above target of
$5ao.6k.
1,200
CCU 900
N
o 600
L
h 300
A
Solid Waste Tipping Fees
Target Actual
7 Months Ended 1131
YTD costs are 9.5% or $123k below target of $1.3M.
9
City Performance
Through January
Total revenues through January were o.8% higher than the prior
year. Revenue growth in current year Real Estate tax and certain
local taxes contributed to the revenue increase.
YTD expenditures were i.o% higher than the same period in the
prior year mainly attributed to timing of payments and increased
funding to Schools. Expenditures will continue to be monitored by
management.
In January, the national unemployment rate fell to 4.9%, the lowest
in eight years. However, hiring is slowing down. Volatile financial
markets, falling oil prices and sluggish manufacturing sector
performance remain warning signs of the 2o16 U.S. economy.
Local economy continued to grow at a moderate pace.
11
STEPHANIE M. MOON REYNOLDS, MMC
Lay Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -,o.d: rJerk�rom,okeva.guv
March 9, 2016
Robert J. Catron, Roanoke City Legislative Liaison
Alcalde & Fay
2111 Wilson Boulevard, 81h Floor
Arlington, Virginia 22201
Dear Mr. Catron:
CECELIA F. MCCOY
Deputy Ciry Clerk
CECELIA T. WEBB, CMC
Assistant Deputy Ciry Clerk
At the regular meeting of Council held on Monday, March 7, 2016, discussion was held
with regard to the City's support of the effort by Botetourt County to secure additional
funding for Virginia Economic Development Partnership so that the Partnership can
provide a Commonwealth Opportunity Grant to a new manufacturing business
considering establishing its American presence in our region on land located in
Botetourt County.
On motion, duly seconded and adopted, City Council ratified authorization provided to
you, as the City's liaison, to represent the interests of the City in supporting legislation
requested by Botetourt County to increase funding to Virginia Economic Development
Partnership to support development of a new manufacturing business in Botetourt
County.
Sincerely,
AL",, ry). Cdr. t�Ta.L,
Stephanie M. Moon Reynolds, MMC
City Clerk
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
CITY OF ROANOKE
CITY COUNCIL
15 Church t ue,S W'
Noel C T,,1 M mcipal Building, Suite 456
Roanoke Virginic 24011 -1536
'telephone'. (540) 853 -2541
DAVID A. BOWERS Pax_ (540)N53 -1145
Mapnr
March 7. 2016
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor Bowers and Members of Council:
Re: Ratification of Authorization to Legislative Liaison
Council Members
William D. Bestpitah
Raphael E. "Rey" Ferris
Sherman P Lea
Anita 1. Price
Court G. Roscn
David B. T,mklc
During the latter part of the week of February 22, 2016, the Botetourt County
Administrator asked the City Manager for the City's support of the effort by Botetourt County to
secure additional funding for Virginia Economic Development Partnership (VEDP) so that
VEEP could provide a Commonwealth Opportunity Grant to a new manufacturing business
considering establishing its American presence here in our region on land located in Botetourt
County. Mr. Callaghan contacted each of us separately and we agreed, on the recommendation
of the City Manager, that our liaison should be authorized to support this initiative in Richmond.
I am asking you to ratify our action.
Attached is an outline of the issue. Please join with me in adopting this motion.
Sincerely,
�Rose.
Member of Council
Chair, Council Legislative Committee